Hemet City Council
November 8, 2022

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Nov 08 2022
Department: Public Works
Submitted by: Eddie Pust, Interim City Manager
Noah Rau, Public Works Director/City Engineer;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving a Water Conservation Funding Agreement between the City of Hemet and Eastern Municipal Water District and The Metropolitan Water District of Southern California; and Add Additiona l Funding of $1 Per Square Foot to the Program, and Authorize the City Manager to Execute All Documents Related to the Agreement

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving a Water Conservation Funding Agreement between the City of Hemet and Eastern Municipal Water District and The Metropolitan Water District of Southern California; and Add Additional Funding of $1 Per Square Foot to the Program, and Authorize the City Manager to Execute All Documents Related to the Agreement.

BACKGROUND:

The City of Hemet owns and operates a water production and distribution system that provides potable drinking water to customers throughout its service a rea. The City of Hemet has over 9,000 water customer accounts and serves a population of over 30,000.

The City’s main source of water supply is groundwater pumped from the San Jacinto Basin. The City also has interconnections with the neighboring water agency Eastern Municipal Water District (EMWD), which allows the City to access water that is stored in the San Jacinto Basin. The City’s three active wells (Wells 2A, 10A, and 12) produce groundwater from the Hemet - San Jacinto Basin which covers an area of approximately 60 square miles. The San Jacinto Basin is recharged by surface runoff from adjacent mountains and hills, and rainfall within the valley. The San Jacinto Basin serves as a natural storage reservoir and filtering system for wells construct ed therein. In addition, the San Jacinto Basin has a Groundwater Replenishment Program which uses untreated imported water from The Metropolitan Water District of Southern California (MWD) to recharge the San Jacinto Basin.

As a State of California Department of Water Resources (DWR) defined urban retail water supplier, the City of Hemet is subject to current and future regulations under the 2017 legislative framework “Making

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Water Conservation a California Way of Life” (SB 606 and AB 1668). This includes the primary goal of using water more wisely and eliminating water waste. Outdoor landscapes in California use water for irrigation, especially during summer. Outdoor water use is the largest portion of residential water use, especially in warmer climates. While lawns have value for recreation and aesthetics, replacing existing turf lawns with well -designed low -water landscapes that incorporate native and climate -appropriate shrubs, grasses, and trees, along with mulch varieties that replenish the soil and retail water, has many benefits. These benefits include diversifying plant species, lowering irrigation needs, reducing stormwater runoff, and potentially reducing fire risk in fire-prone areas.

ANALYSIS:

The Metropolitan Water District of Southern California (MWD) offers a Turf Removal program through bewaterwise. Program funding is provided by MWD of which EMWD is a member agency. The City of Hemet receives water from EMWD, which qualifies the City for MWD funding opportunities. MWD offers $2 per square foot for turf removal to transition water -thirsty turf to water efficient landscape. The program outlines what landscape criteria is acceptable to qualify for the turf removal rebate.

Commercial customers will have a pre -award inspection to verify the quantity of turf being removed, and a post inspection to verify the criteria is met. Residential customers may also be inspected. All administrative processes and inspections will be conducted by bewaterwise staff.

In addition to the $2 per square foot being offered through the MWD turf removal program, The City of Hemet would add additional funding of $1 per square foot to the water customers of the City of Hemet with a max amount of $100,000.00. There wil l be $60,000.00 allocated to commercial customers and $40,000.00 would be allocated for residential. Funding is allocated on a first come first serve basis for both commercial and residential.

DISCUSSION:

The agreement considered proposes that the City water utility offer an additional $1 per square foot to the MWD $2 per square foot incentive program through a three -party agreement between the City, EMWD, and MWD. This would provide a consistent incentive to City of Hemet water customers because this is what EMWD is offering its customers served within the City of Hemet.

There is no relief in sight for the current drought conditions in southern California and this agreement to implement the City's incentive program is expected to assist in the necess ary water conservation efforts needed across the region.

STRATEGIC PLAN INTEGRATION:

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

Objective 2: Develop concepts and programs to enhance the quality of life services.

Objective 3: Develop programs to offer support to the community's businesses

FISCAL IMPACT:

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There is no General Fund fiscal impact related to the adoption of this Resolution. The FY2022/23 water budget includes $100,000 for a drought-tolerant landscape program.

ALTERNATIVE(S):

Council may choose to not enter into an agreement with EMWD and MWD and forego the additional $1 funding.

REVIEWED BY LEGAL:

☐ Staff report ☐ Resolution
☐ Ordinance ☐ Agreement

ATTACHMENT(S):

Attachment 1 - EMWD-MWD-COH TURF REMOVAL AGREEMENT RESOLUTION Attachment 2 - Eastern RES Addendum 21
Attachment 3 - Eastern CII Addendum 21

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CITY COUNCIL RESOLUTION NO. 2022-xxx

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2022-xxx

A RESOLUTION OF THE

CITY COUNCIL OF THE

CITY OF HEMET,

CALIFORNIA, APPROVING

A WATER

CONSERVATION

FUNDING AGREEMENT

BETWEEN THE CITY OF

HEMET AND EASTERN

MUNICIPAL WATER

DISTRICT AND THE

METROPOLITAN WATER

DISTRICT OF SOUTHERN

CALIFORNIA AND

AUTHORIZE THE CITY

MANAGER TO EXECUTE

ALL DOCUMENTS

RELATED TO THE

AGREEMENT
The City Council of the City of Hemet, California
(hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The City of Hemet owns and
operates a water production and distribution system
that provides potable drinking water to customers
throughout its service area. The City of Hemet has
over 9,000 water customer accounts and serves a
population over 30,000. ; and
WHEREAS, As a State of California Department
of Water Resources (DWR) defined urban retail water
supplier, the City of Hemet is subject to current and

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CITY COUNCIL RESOLUTION NO. 2022-xxx
future regulations under the 2017 legislative framework “Making Water Conservation a California Way of Life”
(SB 606 and AB 1668).; and
WHEREAS, While lawns have value for
recreation and aesthetics, replacing existing turf lawns with well-designed low-water landscapes that
incorporate native and climate-appropriate shrubs,
grasses, and trees, along with mulch varieties that
replenish soil and retail water, has many benefits.; and WHEREAS, The Metropolitan Water District of
Southern California (MWD) offers a Turf Removal
program through bewaterwise; and
WHEREAS, The City of Hemet receives water
from EMWD, which qualifies us for MWD funding
opportunities.; and
WHEREAS, MWD offers $2 per square foot for
turf removal to transition water thirsty turf to water
efficient landscape and in addition to the $2 per square foot being offered through the turf removal program,
The City of Hemet would add additional funding of $1
per square foot to the water customers of the City of
Hemet with a max amount of $100,000.00.; and

NOW, THEREFORE, THE CITY COUNCIL OF

THE CITY OF HEMET FINDS, DETERMINES,
ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1.The above recitals are all true
and correct.

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CITY COUNCIL RESOLUTION NO. 2022-xxx
SECTION 2. Approve a Water Conservation
Funding Agreement between the City of Hemet and
Eastern Municipal Water District and The Metropolitan
Water District of Southern California; and
SECTION 3.Add additional funding of $1 per
square foot to the program; and authorize the City
Manager to Execute all Documents related to the
Agreement; and
SECTION 4. This Resolution shall take effect
upon its adoption.

PASSED, APPROVED AND ADOPTED this 8 th
day of November 2022.
____________________________
Malcolm Lilienthal, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY COUNCIL RESOLUTION NO. 2022-xxx
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of
Hemet, do hereby certify that the foregoing resolution
was adopted by the Hemet City Council on the 8 th day
of November 2022, and was passed by the following
vote:

AYES: Council Members: None.

NOES: Council Members: None.

ABSTAIN: Council Members: None.

ABSENT: Council Members: None.
_____________________________
John Paul Maier, City Clerk

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Addendum 21 – July 2022 Residential Program
1 Residential Addendum 21

WATER CONSERVATION FUNDING AGREEMENT

BETWEEN

THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA
AND

EASTERN MUNICIPAL WATER DISTRICT
Agreement No. 70031
The Metropolitan Water District of Southern California (Metropolitan or MWD) issues addenda to provide the (Member Agency) with updates or changes to the residential incentive program (Residential Program) that occur after the start of this agreement. This addendum is effective July 1, 2022, and supersedes previous addenda, exhibits, and forms under this agreement.

Each Party represents that it is represented by legal counsel, that it has reviewed this Agreement and agrees that:
a. This Agreement is legally enforceable;
b. Payments made by Metropolitan to Agency pursuant to this Agreement are a legal use of Metropolitan’s funds; and
c. Metropolitan may legally recover the costs incurred by Metropolitan pursuant to this Agreement in the water rates charged to its Member Agencies, including Agency This addendum makes the following specific changes:
•This addendum covers a two-year period beginning Fiscal Year 2022/23 through Fiscal Year 2023/24.
•Reduces minimum Rotating Nozzles to 15 per application •Revises Guidelines for Turf Replacement Incentive
•Changes to Requirements to Receive Incentive Reimbursement •Adds an option for Member Agencies to create a Custom Qualifying Area for specific supplemental funding requirements
•Adds special terms for State Water Dependent Agencies subject to Metropolitan’s Emergency Water Conservation Program (BL 7-1 on April 26, 2022)

1.Chronology of Addenda – List of all past addenda including issue date and authorization for program changes in each addendum.

2.Residential Incentive List – List of devices and other incentives in the Regional Residential Program and eligible incentives in the MWD-Funded/Member Agency Administered Program.

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Addendum 21 – July 2022 Residential Program
2 3.Member Agency Regional Supplemental Funding Authorization – Devices – This form allows Member Agency to authorize supplemental funding for device incentives through the Regional Program. To provide supplemental incentive funding, Member Agency must complete, sign, date, and return the form to Metropolitan.

4.Regional Incentives Not Allowed in Member Agency’s Service Area – This form provides the option to the Member Agency to not allow Metropolitan’s regional incentives in their service area. If applicable, Member Agency must check each specific device not allowed, sign, date, and return this form to Metropolitan. Selections are effective for the entire period of this addendum.

5.Member Agencies Using Metropolitan’s Regional Vendor – Devices - Fully Funded by Member Agency – This form allows Member Agencies enrolled in the Regional Program to have the option to use Metropolitan’s Regional vendor to administer rebates (only those listed on the Residential Incentives list) in the event Metropolitan funding is exhausted before June 30, 2024. Member Agency must pay associated administrative fees. Member Agency must complete, sign, date, and return the form to Metropolitan.

6.Member Agency Authorization to Create a Custom Qualifying Area Request – This form allows Member Agency to submit a request to create a Custom Qualifying Area to Metropolitan for pre-approval. Member Agency must submit this form, including explanation on why a Custom Qualifying Area is needed to implement specific supplemental funding for a custom geographic boundary, and the shapefile for the proposed Custom Qualifying Area. Member Agency must complete, sign, date, and return each form to Metropolitan with sufficient time for Metropolitan to review/approve request.

7.Guidelines for Turf Replacement – A description of guidelines, requirements and eligibility for turf replacement incentives.

8.Turf Replacement Additional Requirements Request – Member Agency or its retail agency may customize the turf replacement application requirements for its service area in the regional program subject to approval by Metropolitan. Metropolitan retains the sole discretion to determine if Member Agency’s additional requirements are allowable. If Member Agency wishes to request additional requirements, they must provide the required information, sign, date, and return this form to Metropolitan.

9.Member Agency Supplemental Funding Authorization – Turf Replacement Program – This form allows Member Agency to authorize supplemental funding for turf replacement program incentives through the Regional Program. To provide supplemental incentive funding, Member Agency must complete, sign, date, and return the form to Metropolitan.

10.Guidelines for Member Agencies Administering a Local Turf Replacement Program with Regional Funding - Member agencies choosing to run their own turf replacement programs with regional funding will have to at a minimum meet the requirements of the regional program, will have to provide additional information via the SoCalWaterSmart dashboard and will have to perform inspections.

11.Member Agencies Using Metropolitan’s Regional Vendor – Turf Replacement Program - Fully Funded by Member Agency – This form allows Member Agencies enrolled in the Regional Program to have the option to use Metropolitan’s Regional vendor to administer rebates for turf

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Addendum 21 – July 2022 Residential Program
3 replacement program in the event Metropolitan funding is committed before June 30, 2024.

Member Agency must pay associated administrative fees. Member Agency must complete, sign, date, and return the form to Metropolitan.

12.Accept or Forfeit Allocated Funds for MWD-Funded/Member Agency Administered Incentive Program – This form provides the total Member Agency allocated funds for the MWD -Funded/Member Agency Administered Incentive Program for Fiscal Year 2022/23 and Fiscal Year 2023/24 for device-based projects, customized with documented water savings projects, customized with non-documented water savings projects, and customized with non-documented water savings projects for disadvantaged communities. Member Agency must select Option 1, 2, or 3, by checking the appropriate box, sign, date, and return this form to Metropolitan by August 31, 2022.

13.Member Agency Administered Project Pre-Approval Request – This form allows Member Agency to submit a device-based, customized with documented water savings or customized with non- documented water savings project to Metropolitan for pre-approval. Member Agency must submit supporting documentation for water savings estimate for customized with documented water savings project. If Member Agency has a previously approved customized with documented water savings project, Member Agency must still resubmit documentation for water savings estimate. For customized with non-documented water savings, Member Agency must describe project and its benefits to the region. Member Agency must complete, sign, date, and return each form to Metropolitan with sufficient time for Metropolitan to review/approve project and for Member Agency to complete project within the two-year budget cycle and prior to submitting any invoices for reimbursement.

14.Member Agency Disadvantaged Communities Project Pre-Approval Request – This form allows Member Agency to submit a disadvantaged communities project to Metropolitan for pre-approval.

Member Agency must submit this form, including how disadvantaged communities would be identified and targeted as well as a full description of project. Member Agency can use its entire allocation for disadvantaged communities. Project cannot be for premium high-efficiency toilet rebates in pre-1994 multi-family properties. Member Agency must complete, sign, date, and return each form to Metropolitan with sufficient time for Metropolitan to review/approve project and for Member Agency to complete project within the two-year budget cycle and prior to submitting any invoices for reimbursement.

15.Requirements for Incentive Reimbursement MWD–Funded/Member Agency Administered Incentive Program – A description of reporting, inspection, invoicing, database and payment processing requirements for the MWD-Funded/Member Agency Administered Incentive Program.

16.Payment Processing through Water Bill – Metropolitan will issue credits or debits to Member Agency on the Member Agency’s monthly water bill for Metropolitan payments due to Member Agency or to obtain reimbursement from Member Agency for payments due to Metropolitan.

17.Submitting Invoices and Supporting Databases – Specific data and specific invoice templates are required in order to process invoices. To allow for cost effective invoice processing, where possible, Member Agency should submit invoices that are no less than $10,000. Member Agency must submit invoices by the 20th of the month in order to be placed on the current month’s water bill.

When submitting an invoice, Member Agency must also submit a database using the format set by Metropolitan. Invoice and database must only be submitted by email to:
[email protected].

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Addendum 21 – July 2022 Residential Program
4 18.Requirements for Incentive Reimbursement for State Water Project Dependent Member Agencies Affected by the Emergency Water Conservation Program – A description of reporting, inspection, invoicing, and payment processing requirements for eligible Member Agencies subject to compliance with Metropolitan’s Emergency Water Conservation Program (BL 7-1 on April 26, 2022)

19.Member Agency Administered Project Pre-Approval Request for an Emergency Water Conservation Program – This form allows Member Agency to submit an Emergency Water Conservation Program project for enforcement activities and services to Metropolitan for pre- approval. Member Agency must submit this form with a full description of project. Member Agency must complete, sign, date, and return each form to Metropolitan with sufficient time for Metropolitan to review/approve project and for Member Agency to complete project within the two-year budget cycle and prior to submitting any invoices for reimbursement.

20.Sample Invoices – Member Agency must use the Metropolitan provided template invoices (sample attached). Metropolitan will provide an electronic version upon request.

Marcelo Alvarez
Agreement Administrator
July 2022
Attachments

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Addendum 21 – July 2022 Residential Program
5 Chronology of Addenda (Page 1 of 4)
Addenda Authorization Description Issued
1 DWR Prop. 50 HET Grant
Effective February 2006
Board Letter (BL) No. 7-5,
August 2006
Incorporates grant funding for High-Efficiency Toilets.

Adds incentive of $215 per acre for commercial landscape surveys, adds incentive of $4 for rotating nozzles, and changes contracting process for large landscape projects.

Sept 2006
2 BL No. 7-5, March 2007 Authorizes bridge funding for HECWs and changes water factor maximum. Apr 2007
3 DWR Prop. 50 Grant
Effective August 2006
BL No. 8-4, July 10, 2007
Incorporates grant funding for California Friendly Model Home Pilot Program Expansion to include Multi-Family.

Synthetic turf – Residential and Commercial; changes to Measured Water Savings and Water use Accountability
Programs; and flat-rate device incentives.

Jul 2007
4 DWR Prop. 50
HECW Grant
Effective July 1, 2008
Incorporates grant funding for High-Efficiency Clothes Washer Targeting Water Factor 5.0 or better. Oct 2008
5 BL No. 8-6,
October 14, 2008 Authorization of High-Efficiency Toilet $100 per unit. Nov 2008 6 BL No. 8-7,
February 10, 2009
Member agency implemented programs, costs and invoicing; HECW water factor 4.0 or lower; WBIC incentive change. Mar 2009 7 BL No. 8-10,
July 14, 2009 Incentive changes Sept 2009
8 BL No. 8-7,
February 10, 2009 Pre-approval for member agency implemented programs. Oct 2009 8A, 8B, 8C BL No. 8-7,
February 10, 2009
Revised allocation for Member Agency locally implemented programs, as requested. Sept 2009
9 BL No. Revised 8-2
November 18, 2008 Turf Removal Pilot Program Nov 2009
10 DWR’s authorization to
restart the Grant
HECW Grant No. 4600007852 is reinstated with a water factor of 4.0 or less. Mar 2010
11 BL No. 8-7
May 11, 2010
Changes to incentives, Member Agency implemented
programs, and contract provisions for FY 2010/11 May 2010 11A BL No. 8-7
May 11, 2010
Revised allocation for Member Agency locally implemented programs, as requested Mar 2011
12 BL No. 7-4
May 10, 2011
Changes to incentives, Member Agency implemented
programs, and contract provisions for FY 2011/12
Incorporate Turf Removal Grant No. 4600008311
May 2011

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Addendum 21 – July 2022 Residential Program
6 Chronology of Addenda (Page 2 of 4)
Addenda Authorization Description Issued
12A
All Member
Agencies
except
SDCWA
For SDCWA
this info on
12B
BL No. 7-4,
March 8, 2011
BL No. 8-2,
November 18, 2008
BL No. 7-4, May 10, 2011
Incorporate United States Department of the Interior
Grant Agreement No. R11AP35314, California
Friendly Turf Replacement Program
Incorporate California Department of Water
Resources Grant Agreement No. 4600008311,
California Friendly Turf Removal Pilot Program
Revised allocation for Member Agency locally
implemented programs, as requested
Dec 2011
12A SDCWA
only
BL No. 8-7,
June 14, 2011
Removes MWD-Funded/Member Agency Administered
incentive program, associated funding and forms June 2011 13 BL No. 8-4, May 8, 2012
Changes to incentives, forms, Member Agency
Implemented programs, and contract provisions, for
FY 2012/13
May 2012
13A
BL No. 7-4, March 8, 2011
BL No. 8-2,
November 18, 2008
BL No. 7-4, May 10, 2011
BL No. 8-4, May 8, 2012
Provide a square footage allocation for use of turf
removal grant funds previously incorporated through
addenda number 12 and 12A, and related forms for
fiscal year 2012/13.

Jul 2012
13B
United States Department
of the Interior Grant
Agreement
No. R12AP35351, Sprinkler
Nozzle Incentive Program
Incorporate United States Department of the Interior
Grant Agreement No. R12AP35351 for sprinkler nozzles
and allow agencies to add funding to the Water Savings
Incentive Program.

Dec 2012
13C BL No. 8-4, May 8, 2012 Revised allocation for MWD-Funded/Member Agency Administered Program Dec 2012
13D
BL No. 7-4, March 8, 2011
BL No. 8-2,
November 18, 2008
BL No. 7-4, May 10, 2011
BL No. 8-4, May 8, 2012
Provide a revised square footage allocation for use of
turf removal grant funds Mar 2013
13E BL No. 8-7, August 16,2011 Include Single Family High-Efficiency Toilets in Regional Program May 2013
14 BL No. 8-4, May 8, 2012
BL No. 8-7, August 16 ,2011
Provide forms for FY 2013/14 May 2013

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Addendum 21 – July 2022 Residential Program
7 Chronology of Addenda (Page 3 of 4)
Addenda Authorization Description Issued
14A
BL No. 7-4, March 8, 2011
BL No. 8-2,
November 18, 2008
BL No. 7-4, May 10, 2011
BL No. 8-4, May 8, 2012
Provide a square footage allocation for use of turf
removal grant funds previously incorporated in
addenda 12, 12A, 13, 13D, and 14. Aug 2013
14B BL No. 8-3,
September 10, 2013 Changes to incentives and contract provisions. Oct 2013 15 BL No. 8-6,
May 13, 2014
Changes to incentives and contract provisions and
provide forms for FY 2014/15. May 2014
16 BL No. 5-1,
May 26, 2015
Changes to incentives and contract provisions and
provide forms through FY 2015/16. May 2015
16A Changes to clarify program/project guidelines,
and eligibility requirements. Aug 2015
16B Changes to incentives and addition and removal
of devices. Nov 2015
17 Changes to incentives and contract provisions and
provide forms through FY 2016/17. July 2016
17A BL No. 8-5
July 12, 2016
Changes to incentives and contract provisions and
provide forms through FY 2016/17. July 2016
17B Revisions to forms July 2016
18 Provide incentive amounts, contract provisions,
and forms for FY 2017/18 July 2017
18A Guidelines for Turf Removal Incentives July 2017
18B
Incorporates the Department of the Interior,
Bureau of Reclamation, Assistance Agreement
No. R14AP00055, Landscape Irrigation Efficiency
Pilot Program
Sept 2017
18C
Revises Member Agency Regional Supplemental
Funding Authorization, Administrative fees for
Fully-Funded and Requirements for Incentive
Reimbursement.

Adds MWD-Funded/Member Agency
Administered incentive program, associated
funding and forms for SDCWA only
Nov 2017
19 BL No. 8-4
April 10, 2018
Provide incentive amounts, contract provisions,
and forms for FY 2018/19 and FY 2019/20 July 2018

13.C

Addendum 21 – July 2022 Residential Program
8 Chronology of Addenda (Page 4 of 4)
19A BL No. 8-9
December 11, 2018
Include Disadvantaged Communities Program
Removes the Department of the Interior, Bureau
of Reclamation, Assistance Agreement
No. R14AP00055, Landscape Irrigation Efficiency
Pilot Program
Dec 2018
19B BL No. 8-4
February 12, 2019 Changes to the Turf Replacement Program Feb 2019 19C
BL No. 8-6
April 9, 2019
Revises minimum requirements for weather-based
irrigation controllers and soil moisture sensor systems Removes residential indoor surveys from incentive list
Removes the option to add incentives to the Public
Agency Program
Aug 2019
20 Provide incentive amounts, contract provisions,
and forms for FY 2020/21 and FY2021/22 May 2020
20A
BL No. 7-7
October 13, 2020; and
BL No. 7-8
October 13, 2020
Adds incentive to Flow Monitoring Device Pilot
Program; Adds incentive to Pre-1994 Multi-Family
Property Toilet Replacement Program; Removes
Residential Outdoor Surveys; and sets time-frame
for year-end invoice submittal
July 2021
20B BL 7-9 on November 8, 2021
Revises the Pre-1994 Multi-Family Property Toilet
Replacement Program, revises the guidelines for
member agencies administering a local turf
program with regional funding.

Jan 2022
21 Provide incentive amounts, contract provisions, and
forms for FY 2022/23 and FY2023/24
*State Water Project Dependent Agencies as defined by
Metropolitan subject to Metropolitan’s Emergency Water
Conservation Program received additional terms (B-L 7-1 on April 26, 2022)
July 2022

13.C

Addendum 21 – July 2022 Residential Program
9 Residential Incentive List (Page 1 of 3)
Regional Residential Program Metropolitan
Incentive*
1 High Efficiency Clothes Washer (HECW) (Must be CEE tier one or better) $85 2 Premium High-Efficiency Toilet (PHET) 4 liter (single-family) $40 3 Rotating Nozzles

(For Pop-up Spray Heads - Minimum 15 per application) $2 Weather Based Irrigation Controller (WBIC)
4 WBIC – Less than one irrigated acre $80
5 WBIC – One irrigated acre or larger--Eligible WBIC can have a maximum of 11 inactive stations per controller $35 per station
Soil Moisture Sensor System (SMSS)
6 SMSS – Less than one irrigated acre $80
7 SMSS – One irrigated acre or larger-- Eligible SMSS can have a maximum of 11 inactive stations per controller $35 per station
8 Hose Bib Irrigation Controller $35 each
9 Rain Barrel (max 2 per home) $35 per barrel
10 Cistern (200-500 gallons) $250
11 Cistern (501-999 gallons) $300
12 Cistern (1000+ gallons) $350
13 Turf Replacement (max 5,000 square feet) $2 per sq./ft. 14 Flow Monitoring Device Pilot– Meter attached device (flume) $100 15 Flow Monitoring Device Pilot – all other devices $100 Additional Regional Programs
16 Pre-1994 Premium High-Efficiency Toilet (PHET) 4 liter) -- replacing 1.6 gpf toilets or greater. For this program multi-family units with 2 or more units are eligible $250

13.C

Addendum 21 – July 2022 Residential Program
10 Residential Incentive List (Page 2 of3)
Other Incentives
Eligible in MWD-Funded/Member Agency Administered Incentive Program Metropolitan
Incentive*
17 Customized with Documented Water Savings Projects
Projects that result in water savings through customized site improvements.

Metropolitan funding is limited to $195 per acre-foot of estimated water savings based on project life and up to one-half of the eligible project costs. $195
per acre-foot
18 Customized with Non-Documented Water Savings Projects •For agencies with an annual allocation greater than $50,000, up to 25 percent of their allocation may be used towards projects that provide value to the region but the water savings may be difficult to measure.
•For agencies with an annual allocation less than $50,000, agency may choose to use its entire allocation towards projects that provide value to the region but the water savings may be difficult to measure.

Up to amount
approved by
Metropolitan for
project
19 Disadvantaged Communities - Customized with Non-Documented Water Savings Projects Agencies may use the entire allocation for projects in disadvantaged communities.

These projects must provide value to the disadvantaged community, but the water savings do not have to be quantifiable.

Up to amount
approved by
Metropolitan for
project
20 Large Landscape Surveys (minimum 1 acre)
•Member Agency’s landscape survey program shall contain the following elements for each survey site: 1) Irrigation system evaluation; 2) Development of a water budget and irrigation schedule; and 3) Survey report provided on-site to the recipient or consumer.
•Incentives are limited to the full cost of the survey; no restriction on application for additional landscape device rebates.
$200
per acre
21 Flow Monitoring Device Pilot Program
•Member Agency may administer a Flow Monitoring Device Program as long as said program does not resemble a rebate program. Device manufacturer instant rebate programs are not allowed in the MAA Program.
•If Member Agency chooses to administer a MAA Flow Monitoring Device Program, Agency is encouraged to provide information to Metropolitan regarding reduction or increase, if applicable, in water use based on comparison of pre-installation water consumption and post-installation consumption.
$100-
per device

13.C

Addendum 21 – July 2022 Residential Program
11 Residential Incentive List (Page 3 of 3)
Other Incentives
Eligible in MWD-Funded/Member Agency Administered Incentive Program Metropolitan
Incentive*
22 Emergency Water Conservation Program Projects
Agencies in the State Water Dependent areas as defined by Metropolitan may use the entire allocation for projects for enforcement activities that will assist the member agency in complying with the water restrictions set forth in Metropolitan’s Emergency Water Conservation Program.

Up to amount
approved by
Metropolitan for
project
* Incentives are subject to the following:
•Effective July 1, 2022, unless stated otherwise above
•Paid on a first come, first served basis
•Subject to available funding
•Limited to the cost of the device when applicable
•Must be a Metropolitan-approved device

13.C

Addendum 21 – July 2022 Residential Program
12 Member Agency Regional Supplemental Funding Authorization - Devices (Page 1 of 2) Regional Incentive Program Metropolitan
Incentive
Member Agency
Incentive
Retail Agency
Incentive Total Incentive
High Efficiency Clothes Washer (HECW) $85 $ $ $
Premium High-Efficiency Toilet (PHET) 4 Liter
(single-family) $40 $ $ $
Rotating Nozzles $2 $ $ $
Weather Based Irrigation Controller (WBIC)
WBIC – Less than one irrigated acre $80
WBIC – One irrigated acre or larger $35 per station
Soil Moisture Sensor System (SMSS)
SMSS – Less than one irrigated acre $80 $ $ $
SMSS – One irrigated acre or larger $35 per station $ $ $ Hose Bib Irrigation Controller $35 each $ $ $
Rain Barrel (max 2 per home) $35 $ $ $
Cistern (200-500 gallons) $250 $ $ $
Cistern (501-999 gallons) $300 $ $ $
Cistern (1000+ gallons) $350 $ $ $
Flow Monitoring Device – Meter attached
device (flume) $100 $ $ $
Flow Monitoring Device – all other devices $100 $ $ $
Online
Approvals:

Member Agency adding supplemental funding may choose to approve projects via the online dashboard. Member Agency will have 30 days to complete approvals. After 30 days all application will be paid.

Check the appropriate box:
 Member Agency will perform online approvals
 Member Agency will not perform online approvals
Check here  if the supplemental incentives are flat regardless of actual device cost Check here  if the supplemental incentives are limited to the actual device cost (Actual device cost is the retail price of the device excluding tax, shipping, labor or other charges) Check here  if Member Agency has complex or more detailed requirements. Attach a spreadsheet or other documentation showing funding details, sign form, and submit to Metropolitan.

Select one:

Check here  to STOP any or all Supplemental Funding, sign form, and submit to Metropolitan.

13.C

Addendum 21 – July 2022 Residential Program
13 Member Agency Regional Supplemental Funding Authorization- Devices (Page 2 of 2) Member Agency Retail Agency
Authorized Funding $ Authorized Funding $
Add/Subtract Additional Funds1 $ Add/Subtract Additional Funds1 $ Total Authorized Funding $ Total Authorized Funding $ Start Date: Start Date:

End Date: End Date:
1If this is not the first form for this fiscal year, indicate amount of funding being added or subtracted This funding authorization is effective only for the period designated by the Member Agency/Retail Agency, or until a new authorization is approved and implemented by Metropolitan’s vendor. Each form submitted shall include the total authorization of the Agency for the specified time period. No funds will be carried over from prior forms. Retail Agency supplemental funding may also be recorded on this form.

Supplemental funding forms received by Metropolitan by the 20th of a month shall become effective on the first day of the following month unless a later Start Date is specified. Incentives will not be applied retroactively. If shapefile for retail agency needs to be updated, Member Agency must submit file to Metropolitan by the 20th of the month for verification, review, and implementation.

Member Agency is obligated to pay supplemental funding for any on-line commitments made while this authorization is in effect.

By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved byMetropolitan
Use Only:

Date sent to vendor Authorization No.

Comments:

13.C

Addendum 21 – July 2022 Residential Program
14 Regional Incentives Not Allowed in Member Agency’s Service Area This form is used to identify Metropolitan’s regional incentives that are NOT allowed within the Member Agency’s service area. If applicable, Member Agency must check the box for each device not allowed, then sign, date, and return to Metropolitan.

Regional Residential Program Not allowed in Member
Agency service area
1 High Efficiency Clothes Washer (HECW) 
2 Premium High-Efficiency Toilet (single-family) 
3 Rotating Nozzles 
Weather Based Irrigation Controller (WBIC)
4 WBIC – Less than one irrigated acre 
5 WBIC – One irrigated acre or larger 
Soil Moisture Sensor System (SMSS)
6 SMSS – Less than one irrigated acre 
7 SMSS – One irrigated acre or larger 
8 Hose Bib Irrigation Controller 
9 Rain Barrel 
10 Cistern 
11 Turf Replacement Program 
12 Flow Monitoring Device – Meter attached device (Flume)  13 Flow Monitoring Device – all other devices 
14 Pre-1994 Premium High Efficiency Toilet 
I agree that where applicable, the above marked devices are not eligible for incentives in Member Agency’s service area. This direction is to remain in place for Fiscal Year 2022/23 and Fiscal Year 2023/24.

Member Agency
Authorizing Signature General Manager/Designee Date
Metropolitan
Use Only:

Date Received Approved by
Date sent to vendor Authorization No.

13.C

Addendum 21 – July 2022 Residential Program
15 Member Agency Using Metropolitan’s Regional Vendor - Devices Fully Funded by Member Agency (Page 1 of 2)
Water Efficient
Device/Equipment
Member Agency
Incentive
Retail Agency
Incentive
Administrative Fees
Per Device/Set
Total Cost Per
Device
High Efficiency Clothes
Washer (HECW) $ $ $9.30 $
Premium High – Efficiency
Toilet (4 Liter)
(Single-family)
$ $ $9.30 $
Rotating Nozzles $ $ $0.22 per nozzle
minimum $9.30 $
Weather Based Irrigation
Controller (WBIC)
WBIC Less than one
irrigated acre $ $ $9.30 $
WBIC One irrigated acre or
larger $
per station
$
per station $3.83 per station
$
per
station
Soil Moisture Sensor
System (SMSS)
SMSS Less than one
irrigated acre $ $ $9.30 $
SMSS One irrigated acre or
larger
$
per station
$
per station $3.83 per station
$
per
station
Hose Bib Irrigation
Controller $ each $ each $9.30 $
each
Rain Barrel $ $ $9.30 $
Cistern (200-500 gallons) $ $ $27.38 $
Cistern (501-999 gallons) $ $ $32.85 $
Cistern (1000+ gallons) $ $ $38.33 $

13.C

Addendum 21 – July 2022 Residential Program
16 Member Agency Using Metropolitan’s Regional Vendor - Devices Fully Funded by Member Agency (Page 2 of 2)
Member Agency Retail Agency
Authorized Funding $ Authorized Funding $
Add/Subtract Additional Funds1 $ Add/Subtract Additional Funds1 $ Total Authorized Funding $ Total Authorized Funding $ Start Date: Start Date:

End Date: End Date:
1 If this is not the first form for this fiscal year, indicate amount of funding being added or subtracted Member Agency opts to use Metropolitan’s regional vendor to provide rebates. Member Agency or Retail Agency will be fully- funding rebates and must pay associated administrative fees. Retail Agency supplemental funding may also be recorded on this form.

This funding authorization is effective for the period above only (End Date cannot exceed June 30, 2024), or until a new authorization is approved by Metropolitan and implemented by Metropolitan’s vendor. Each form submitted shall include the total authorization of the Agency for the specified time period which will be used for incentives and administrative fees. No funds will be carried over from prior forms.

Funding forms received by Metropolitan by the 20th of a month shall become effective on the first day of the following month unless a later Start Date is specified. Incentives will not be applied retroactively. If shapefile for retail agency needs to be updated, Member Agency must submit file to Metropolitan by the 20th of the month for verification, review, and implementation.

Member Agency is obligated to pay any funding and applicable administrative fees for any on-line commitments made while this authorization is in effect. By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved byMetropolitan
Use Only:

Date sent to vendor Authorization No.

13.C

Addendum 21 – July 2022 Residential Program
17 Member Agency Authorization to Create a Custom Qualifying Area Request Form Member Agency is requesting authorization to create a Custom Qualifying Area (CQA) in order to meet specific supplemental funding requests for a custom geographic boundary. The CQA does not create a new permanent retail agency. For the purposes of this Addendum, a CQA is a custom geographic boundary that may include a portion or all of one or more of a Member Agency’s retail agencies’ service areas. The process to create a CQA on SoCalWaterSmart will take at minimum 3 months to define and can be longer depending on details of your request. Member Agency must obtain Metropolitan’s written pre-approval of the proposed CQA before implementation. Member Agency may be subject to additional reporting and inspection requirements for any project using a CQA which will be determined by Metropolitan if the request is approved.

Member Agency Agreement Number
Virtual Retail Agency Name Contact Name
Explanation for Member Agency’s need to create a Custom Qualifying Area:

Please include the shapefile for the Custom Qualifying Area with this request.

I certify that the information provided in this request is accurate and in accordance with guidelines provided in this Agreement. I understand that this request does not create a new permanent retail agency and that the Custom Qualifying Area is a temporary, specific geographic boundary within the Member Agency service area in which a Member Agency may provide supplemental funding to consumers. Metropolitan must approve this request prior to Member Agency implementing supplemental funding requests for new Custom Qualifying Area.

By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Authorization No.

13.C

Addendum 21 – July 2022 Residential Program
18 Guidelines for Turf Replacement Program (Page 1 of 3) Residential Turf Replacement Program Guidelines:

Project must have a minimum of 250 square feet of turf removed, or if the entire yard is less than 250 square feet, all turf must be removed.

Maximum of 5,000 square feet of turf eligible per home for funding per fiscal year.

Limit of 1 application per home per year.

Consumer to provide a simple landscape plan showing intended transformation including the required storm water feature. Approval of the application does not indicate approval of landscape plan or chosen storm water feature. Approval of the landscape will occur during post-construction review.

Completed project area must be covered by at least three (3) plants per 100 square feet.

The converted area must be designed to capture rainfall through infiltration or on-site storage for reuse.

Infiltration and rainwater capture has to be achieved using one of the following techniques: rain gardens, rock gardens, dry river beds, rain barrels, cisterns, berms, or swales.

Selected method should allow infiltration or capture of runoff and not channel to impervious surfaces and must meet all local and regional requirements. Project must include at least one of the following components, whichever is most desirable or feasible for project area:

Rain Gardens – a rain garden is a planted depression or a hole filled with a loose, permeable soil mix that allows rainwater runoff from impervious urban areas, like roofs, driveways, walkways, parking lots, and compacted lawn areas the opportunity to be absorbed. Rainwater collects in the soil mix and ponding area and eventually seeps into surrounding soils over time. Plants are distributed throughout the garden. This reduces rain runoff by allowing storm water to soak into the ground (as opposed to flowing into storm drains and surface waters which causes erosion, water pollution, flooding, and diminished groundwater).

Rock Gardens – A rock garden is a shallow depression filled with 1-3 inch diameter gravel. This shallow depression should have enough of a side slope that the difference between level ground and the lowest point in the rock garden is visible to the eye. Rainwater is stored in the space between the stones and eventually percolates into the soil. Plants are distributed throughout the rock garden and there is no ponding area – so one can walk on it.

Dry River Beds - A dry river bed or dry stream is an area designed to slow heavy flows of water from rainfall and correct erosion problems. It is made up of a shallow swale (see section on vegetated swales) lined with stone substantial enough to withstand a serious downpour. Large chunks of stone are used to slow the speed of storm water and prevent erosion. In a garden, the careful placement of water-worn stone, or river slicks along a swale can be a beautiful design that also provides an ideal place for plants. The dry river bed or stream should have enough of a side slope that the difference between level ground and the lowest point in the dry river bed is visible to the eye.

Swales – A vegetated swale is a shallow ditch that has gently sloping sides. These side slopes should create a ditch that is visibly lower than the surrounding landscape. Native perennial grasses are planted along the bottom and sides of the swale to slow runoff, filter sediments, and remove excess nutrients.

A swale relies on gravity to move water and is designed to direct the water where you want it to go,

13.C

Addendum 21 – July 2022 Residential Program
19 Guidelines for Turf Replacement Program (Page 2 of 3) such as flower or vegetable gardens. In order for the water to gravity flow it is recommended that there be a minimum 2% slope from beginning to end. In other words, the swale should be higher in elevation on one end and then slowly get lower – visualize a very slow slide. Organic mulch should not be placed around any plants installed in the bottom or sides of the swale.

Berms – berms are mounds of earth with sloping sides that are located between areas of approximately the same elevation. Berms are constructed to direct or redirect water in order to keep water from flowing off the property.

Rain Barrel/Cisterns – rain barrels and cisterns are storage containers that capture runoff water from downspouts from a non-permeable catchment area such as a rooftop. Cisterns are a larger version of rain barrels, with a larger capacity for rainwater collection and storage. Rain barrels and cisterns must be connected to properly installed rain gutters and downspouts. In order for the rain barrel/cistern to quality as a rainwater capture feature, the property must have existing gutters around the full perimeter of the roof and existing downspouts for adequate water collection. In the case of a partially flat roof, gutters and downspouts must be placed throughout all pitched areas in order to qualify. Rain barrels and cisterns must be properly installed and meet all local and regional requirements. Existing rain barrels and cisterns qualify provided they have been properly installed and provide water to the project
A three-inch-deep ring of mulch must surround all plants. Acceptable forms of organic mulch include shredded bark, bark nuggets or wood chips. Organic mulch should not be placed around any plants installed in the bottom or sides of a vegetated swale. Therefore, the vegetated swale area is exempt from this requirement. Projects within a CalFire designated Very High Fire Severity Zone may use inorganic mulch such as rock or decomposed granite in place of organic mulch.

No bare soil is allowed. The use of organic materials is recommended as a groundcover for any bare spaces within the project area. Mulch or another permeable hardscape must cover any other bare spaces within the project area.

Irrigation modification or conversion required for all projects:
•Convert over-head sprays to drip, micro-spray, bubblers, or rotating nozzles; whichever is applicable; or
•Cap sprinkler heads or remove irrigation equipment and hand-water •No overhead spray sprinklers are allowed in the completed project •No synthetic turf is allowed
•No plants that appear to be turf are allowed
•No plants categorized as invasive are allowed

13.C

Addendum 21 – July 2022 Residential Program
20 Guidelines for Turf Replacement Program (Page 3 of 3) •Areas which have already been converted are not eligible •Receipts will be requested, but not required
•Consumer has 180 days to complete project
Consumers are responsible for complying with all applicable laws, codes, policies, covenants, conditions and restrictions.

Program Recommendations
•Installation of a smart controller is recommended
•A recommended plant list will be provided

13.C

Addendum 21 – July 2022 Residential Program
21 Turf Replacement Program
Additional Requirements Request
Using Metropolitan’s Regional Vendor (Page 1 of 2)
Member Agency ____________________________
Start Date
End Date:

Retail Agency ________________________________
Start Date:

End Date:

Member Agency Customization
Metropolitan’s minimum requirements are specified in Guidelines for Turf Replacement Program.

Member Agency or its retail agency may add additional requirements for turf replacement applications in their service area subject to approval by Metropolitan. Metropolitan retains the sole discretion to determine if Member Agency’s additional requirements are allowable in the regional program. Member agency is responsible for inspection of any additional requirements.

Please use the table below to describe the additional requirements. The Text for Application column is for the exact wording that Member Agency requests to appear on the online application for the given requirement. Two examples are given at the top of the chart.

Requirement Description Text for Application Changed from Previous Form
Sample
1 Plant type / coverage
requirement
Member Agency requires at least 80
percent of the converted area to be
living plant material.
“Applicants are required to
have at least 80 percent of the
area where turf was removed
replanted with drought
tolerant plants.”

Sample
2 Recycled Water Usage
gets lower rebate
CII sites using recycled water are
ineligible for full rebates.
“Applicants are required to
disclose whether the site
currently uses recycled water;
sites using recycled water are
eligible for reduced rebates.”

1 
2 
3 
4 
5 

13.C

Addendum 21 – July 2022 Residential Program
22 Turf Replacement Program
Additional Requirements Request
Using Metropolitan’s Regional Vendor (Page 2 of 2)
If Member Agency has additional requirements, Member Agency may choose to approve projects via the online dashboard. Member Agency will have 30 days to complete approvals. After 30 days all application will be paid.

Check the appropriate box:
Member Agency will perform online approvals
Member Agency will not perform online approvals
If approved by Metropolitan, this Turf Replacement Additional Requirements Request is effective only for the period designated by the Member Agency/Retail Agency above, or until a new request is approved by Metropolitan and implemented by Metropolitan’s vendor.

Turf Replacement Additional Requirements Request forms received by Metropolitan by the 10th of a month shall become effective on the first day of the following month unless a later Start Date is specified.

Specified criteria will not be applied retroactively.

By signing, Member Agency becomes responsible for certifying that consumers are in compliance with any additional requirements listed above and certifies that the additional requirements have been verified by Member Agency.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Date sent to vendor Authorization No.

Comments:

13.C

Addendum 21 – July 2022 Residential Program
23 Member Agency Supplemental Funding Authorization
Turf Replacement Program
Regional Incentive Metropolitan
Incentive
Member Agency
Incentive
Retail Agency
Incentive
Total
Incentive
Turf Replacement (max 5,000 sq. ft.) $2 per sq. ft. $ $ $ Check Box to  STOP any or all Supplemental Funding, sign form and submit to Metropolitan.

Member Agency Retail Agency
Turf Replacement Funding $ Turf Replacement Funding $
Add/Subtract Additional Funds1 $ Add/Subtract Additional Funds1 $ Total Authorized Funding $ Total Authorized Funding $
Start Date: Start Date:

End Date: End Date:
1If this is not the first form for this fiscal year, indicate amount of funding being added or subtracted This funding authorization is effective only for the period designated by the Member Agency/Retail Agency above, or until a new authorization is approved and implemented by Metropolitan’s vendor.

Each form submitted shall include the total authorization of the Agency for the specified time period.

No funds will be carried over from prior forms. Retail Agency supplemental funding may also be recorded on this form.

Supplemental funding forms received by Metropolitan by the 20th of a month shall become effective on the first day of the following month unless a later Start Date is specified. Incentives will not be applied retroactively. If shapefile for retail agency needs to be updated, Member Agency must submit file to Metropolitan by the 20th of the month for verification, review, and implementation.

Member Agency is obligated to pay supplemental funding for any on-line commitments made while this authorization is in effect.

By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Metropolitan
Use Only: Date Received Approved by
Date sent to vendor Authorization No.

Comments:

13.C

Addendum 21 – July 2022 Residential Program
24 Guidelines for Member Agencies Administering
a Local Turf Replacement Program with Regional Funding (Page 1 of 3) Member agencies choosing to run their own turf replacement programs with regional funding will have to at a minimum meet the requirements of the regional program and will have to provide the following information:
o For Metropolitan to track budget activity, Member Agency must report the total committed amount for the week by site address on a weekly basis at a minimum. Agency may update information as often as necessary.
oAgency is responsible for updating the reserved committed amount by site address as needed, this includes reducing the committed amount and cancellations. Member Agency must complete all required data fields as requested to complete the reservation which includes, but not limited to site type, pre-inspection square footage, and application number. Applications will be deemed committed once the application is received by the agency. The original amount reserved is the maximum amount that can be paid on each application.
•Budget will be tracked by Metropolitan. If the determination is made to close the application process for the fiscal year, all programs using Metropolitan funding must also close. There will be no wait list once the program is closed for the fiscal year. If Member Agency chooses to start their own wait list, Member Agency will be responsible for those applications and will not be reimbursed by Metropolitan. Once the program is closed for the fiscal year it will not be re- opened until the following fiscal year. If Member Agency chooses to continue the program for their consumers it will have to be fully funded and the Member Agency will be responsible for all costs.
•Member Agency may only invoice Metropolitan if there is an approved reservation for the site address. Member Agency and/or Metropolitan is responsible for confirming the paid square footage, total paid amount, and Metropolitan Invoice Number before payment can be rendered to the agency.
•On the second year of the budget cycle, Member agency has until May 30 th to reconcile all reservations accurately reflecting active applications only. Agency must report by May 30th the total residential and commercial carry-over balance for the next fiscal year to Metropolitan. •Metropolitan reserves the right to request application packages as necessary. Depending on the status of the applications, packages shall contain all necessary documents to support the applications, such as inspection reports, photos, original application, cancelled check, etc.

Turf Replacement Inspections for Agencies Running Local Programs with Regional Funding For residential consumers, Member Agency will follow, at a minimum, the verification process detailed below:

A. Pre-Inspection
i. Consumer is to provide photos of the turf area to be removed before starting the project (pre-project installation).

13.C

Addendum 21 – July 2022 Residential Program
25 Guidelines for Member Agencies Administering
a Local Turf Replacement Program with Regional Funding (Page 2 of 3) ii. Member Agency will conduct aerial pre-inspections on 10 percent of projects submitted to verify existing turf coverage. Agency may choose to perform physical pre-inspections in lieu of aerial.
iii. Member agency staff should be capable of spotting abnormalities in pre-project photos submitted by consumers, and if found, should perform a mandatory aerial or physical review.
iv. If aerial review is not possible due to obstructions (tree coverage), or inconclusive, member agency should perform a physical pre-inspection. v. Any physical pre-inspections should include:
a. Visual verification of existing turf
b. Photos of project area
B. Post-Inspection
vi. Consumer is to provide after photos (post-project installation). vii. Member Agency will conduct on-site post-inspection on 20 percent of approved projects.

On-site inspections will include:
a. Validating square footage removed
b. Verifying the number of plants installed meet Metropolitan’s minimum requirement of 3 plants per 100 square feet
c. Verification that a sustainable landscape approach has been included in project d. Verify mulch is around plants
e. Verify irrigation system modifications have been completed f. Photos of overall project area, sustainable landscape approach used, mulch, and a sample of the irrigation system modification
viii. Member Agency staff should be capable of spotting abnormalities in post-project photos submitted by consumers, and if found, should perform a mandatory physical inspection.

Metropolitan will perform its own inspections of random applications. For pre-inspections Metropolitan will review the agency’s aerial inspections documentation or physical pre-inspection reports.

For post inspection Metropolitan will pull random samples from Member Agency invoices. Metropolitan will conduct its own measurements and provide payment based on the following:
•For residential properties, if the measurement taken by Metropolitan is within 10 percent of the Member Agency’s measurement, Metropolitan will pay the amount measured by the Member Agency. If the difference is greater than 10 percent, Metropolitan will pay at the square footage measured by Metropolitan.

13.C

Addendum 21 – July 2022 Residential Program
26 Guidelines for Member Agencies Administering
a Local Turf Replacement Program with Regional Funding (Page 3 of 3) Member Agency will only bill Metropolitan for the square footage measured or up to the total cost of project invoices, whichever is less.

If Member Agency chooses to use Metropolitan’s regional vendor for turf replacement for fully funded projects Member Agency is responsible for all inspections.

Member Agency must have written procedures for inspection process and Metropolitan may require Member Agency to submit the written procedures at any time. Metropolitan may perform onsite inspections of projects prior to payment or at any time. Inspection results may affect payment to Member Agency.

All projects that require inspection must be inspected prior to Member Agency invoicing Metropolitan.

Metropolitan may request inspection reports from Member Agency at any time.

Metropolitan reserves the right to verify and inspect any approved projects at any time. If installation cannot be verified, Member Agency must reimburse Metropolitan

13.C

Addendum 21 – July 2022 Residential Program
27 Member Agency Using Metropolitan’s Regional Vendor
Turf Replacement Program
Fully Funded by Member Agency
Turf Replacement Member Agency
Incentive
Retail Agency
Incentive
Administrative
Fees
Max sq. ft. per
application Total Cost
Turf Replacement $
per square foot
$
per square foot
$275 per
application

per square foot
$
Member Agency Retail Agency
Authorized Funding $ Authorized Funding $
Add/Subtract Additional Funds1 $ Add/Subtract Additional Funds1 $ Total Authorized Funding $ Total Authorized Funding $ Start Date: Start Date:

End Date: End Date:
1 If this is not the first form for this fiscal year, indicate amount of funding being added or subtracted Member Agency opts to use Metropolitan’s regional vendor to provide rebates. Member Agency or Retail Agency will be fully- funding rebates and must pay associated administrative fees. Retail Agency supplemental funding may also be recorded on this form.

This funding authorization is effective for the period above only (End Date cannot exceed June 30, 2024), or until a new authorization is approved by Metropolitan and implemented by Metropolitan’s vendor. Each form submitted shall include the total authorization of the Agency for the specified time period which will be used for incentives and administrative fees. No funds will be carried over from prior forms.

Funding forms received by Metropolitan by the 20th of a month shall become effective on the first day of the following month unless a later Start Date is specified. Incentives will not be applied retroactively. If shapefile for retail agency needs to be updated, Member Agency must submit file to Metropolitan by the 20th of the month for verification, review, and implementation.

Member Agency is obligated to pay any funding and applicable administrative fees for any on-line commitments made while this authorization is in effect.

By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Date sent to vendor Authorization No.

13.C

Addendum 21 – July 2022 Residential Program
28 Accept or Forfeit Allocated Funds Fiscal Year 2022/2023 and Fiscal Year 2023/24 MWD-Funded/Member Agency Administered Incentive Program (Page 1 of 2) Member Agency has a total allocation of $550,000 (2 year budget at once) to be used for both residential and commercial device-based projects, customized with documented water savings projects, customized with non-documented water savings projects, and customized with non-documented water savings in disadvantaged communities’ projects.

Any projects using member agency allocated funds must be pre-approved before implementation and invoicing.

Member Agency is responsible for all costs in excess of the allocation. Member Agency may use all or a portion of its allocation for eligible agency administered residential device-based projects, customized with documented water savings projects, customized with non-documented water savings projects (these type of projects have specific limitations) or customized with non-documented water savings in disadvantaged communities and the remainder, if any, for commercial projects. Member Agency does not have to specify how much of its allocation will be used for residential and commercial projects, but the combination of both cannot exceed the total allocation listed above.

The allocation may not be used to pay supplemental incentives under the Regional Program, administrative fees when using Metropolitan’s vendor, or Member Agency staffing costs. Metropolitan funds will be paid upon submission and approval of invoices and Excel database from Member Agency for eligible device-based projects, customized with documented water savings projects, customized with non-documented water savings projects or customized with non-documented water savings in disadvantaged communities’ projects up to the total amount of Member Agency’s allocation.

This allocation generally applies to eligible project costs incurred between July 1, 2022 and June 30, 2024.

Member Agency must submit invoices by the 20th of the month in order to be credited on that month’s water bill. All program invoices must be submitted no later than noon on June 30, 2024, or the unused funding will be forfeited.

Programs or projects and their respective invoices must comply with eligibility and reporting requirements.

Member Agency invoices for residential projects must use incentive amounts for residential devices as specified on Residential Incentives list or as provided in future addenda to this agreement. Metropolitan will review and approve payment of eligible costs up to the total allocation, and credit or debit Member Agency through the monthly water bill.

By signing this form, Member Agency agrees to comply with reporting requirements outlined within the Requirements for Incentive Reimbursement section of this document. If Member Agency does not comply with reporting requirements, allocation may be reduced.

13.C

Addendum 21 – July 2022 Residential Program
29 Accept or Forfeit Allocated Funds Fiscal Year 2022/23 and Fiscal Year 2023/24 MWD-Funded/Member Agency Administered Incentive Program (Page 2 of 2) Member Agency must select Option 1, Option 2, or Option 3 below (check one box), sign, and return this form to Metropolitan to remain eligible for funding. This form becomes null and void upon submission of a subsequent form.

MWD-Funded/Member Agency Administered Incentive Program Member Agency _______________________________________
 Option 1: Accept Entire Allocated Funds
Authorizing Signature General Manager / Designee Date
 Option 2: Accept Partial Allocation totaling $_________________________ Authorizing Signature General Manager / Designee Date
 Option 3: Forfeit Entire Allocated Funds
Authorizing Signature General Manager / Designee Date

13.C

Addendum 21 – July 2022 Residential Program
30 Member Agency Administered Project Pre-Approval Request MWD-Funded/Member Agency Administered Incentive Program Member Agency must obtain Metropolitan’s written pre-approval for all projects prior to implementation and invoicing.

Project Type:  Device-based  Customized with documented water savings
 Customized with non-documented
water savings
Member Agency Agreement Number
Retail Agency Contact Name
Project Title Contact E-Mail Address
Project Start Date Contact Phone Number
Project End Date Estimated Portion of Funding for this Project $
Project Description:

Additional information to include for Customized with documented water savings and Customized with non-documented water savings:
1) Customized with documented water savings projects attach supporting documentation for the water savings estimate
2) Customized with non-documented water savings projects explain how project provides value to the region I certify that the information provided in this request is accurate and in accordance with guidelines provided in this Agreement and understand that Metropolitan must approve this request prior to Member Agency seeking reimbursement from Metropolitan for this project. By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Authorization No.

13.C

Addendum 21 Residential Program
31 Member Agency Disadvantaged Communities Project Pre-Approval Request MWD-Funded/Member Agency Administered Incentive Program Member Agency must obtain Metropolitan’s written pre-approval for all projects prior to implementation and invoicing.

Project Type: Disadvantaged Community (DAC) Project
Member Agency Agreement Number
Retail Agency Contact Name
Project Title Contact E-Mail Address
Project Start Date Contact Phone Number
Project End Date Estimated Portion of Funding for this Project $
Criteria used to identify DAC areas:

Project Description:

I certify that the information provided in this request is accurate and in accordance with guidelines provided in this Agreement. I understand that this project must be conducted in a DAC region, and that Metropolitan must approve this request prior to Member Agency starting the project and seeking reimbursement from Metropolitan for this project.

By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Authorization No.

13.C

Addendum 20 – July 2020 Residential Program
32 Requirements for Incentive Reimbursement
MWD-Funded/Member Agency Administered Incentive Program (Page 1 of 4) Projects Eligible for Metropolitan Funding
Metropolitan’s funding under the MWD-Funded/Member Agency Administered Incentive Program will be provided for four types of Member Agency administered projects.

1. Device-based project: Eligible devices must be included in residential incentive list. Metropolitan incentives will be available for member agency projects that retrofit, install or distribute devices independent of the regional rebate program. A typical example is direct installation or distribution of devices.

2. Customized with documented water savings project: For projects that result in water savings through customized site improvements, Metropolitan’s funding is limited to $195 per acre-foot of estimated water savings, based on project life and up to one-half of eligible project costs.

Metropolitan’s regional program vendor cannot be used for customized projects. Restrictions may apply.

3. Customized with non-documented water savings project: For projects that provide value to the region but the water savings may be difficult to measure. Metropolitan’s funding will be paid up to the amount approved by Metropolitan for the project. Metropolitan’s regional program vendor cannot be used for these projects.
•For agencies with an annual allocation greater than $50,000, up to 25 percent of their allocation may be used towards these types of projects. •For agencies with an annual allocation less than $50,000, agency may choose to use its entire allocation towards these types of projects.

4. Disadvantaged Communities project: For projects where member agency has identified and targeted disadvantaged communities. Metropolitan’s funding will be paid up to the amount approved by Metropolitan for the project. Metropolitan’s regional program vendor cannot be used for these projects.
•Member agency can use its entire allocation for disadvantaged communities. •Project cannot be for rebates for premium high-efficiency toilets in pre-1994 multi-family properties.

5. Flow Monitoring Device Pilot Leak detection projects can’t be rebate based or resemble the Regional Program. Device manufacturers instant rebate programs are not allowed as a MAA project All projects must be approved by Metropolitan prior to the start of the project.

Metropolitan will not reimburse member agencies for the same device, service and/or any Metropolitan funded program more than once.

13.C

Addendum 20 – July 2020 Residential Program
33 Requirements for Incentive Reimbursement
MWD-Funded/Member Agency Administered Incentive Program (Page 2 of 4) Inspection and Certification Requirements
In order for Member Agency to be reimbursed for incentives Member Agency must certify on each invoice that the terms contained within each project have been met, all devices have been installed, and all work has been performed. Member Agency must perform inspections and indicate the method of verification on each invoice.

Member Agency must have written procedures for inspections and Metropolitan may require Member Agency to submit its procedures to Metropolitan at any time. Metropolitan may also request inspection reports for specific projects. Metropolitan may perform onsite inspections of projects prior to payment or at any time. Inspection results may affect payment made to Member Agency or may be billed to Member Agency if already paid.

All projects that require inspection must be inspected prior to Member Agency invoicing Metropolitan.

Flow Monitoring Device Pilot: For this program Member Agency must inspect 5% of devices and certify that they have been installed and connected prior to submitting its invoice to Metropolitan Payment Processing through Water Bill
Metropolitan will issue credits or debits to Member Agency on the Member Agency’s monthly water bill for Metropolitan payments due to Member Agency or to obtain reimbursement from Member Agency for payments due to Metropolitan.

Project Pre-Approval Process and Reimbursement Process: Submitting Invoices and Supplemental Databases
The process for Metropolitan approval and reimbursement for MWD-Funded/Member Agency Administered projects is as follows:

1. Member Agency submits a signed Project Pre-Approval form prior to implementing project. The form shall include any necessary supporting documentation.

2. Metropolitan shall approve, reject, or convene a peer review panel to consider the request. The participants in the peer review panel shall be determined by Metropolitan. Previously reviewed Member Agency Administered Incentive Program projects are not guaranteed approved in the new budget cycle. All project proposals that are submitted as a continuation from the previous budget cycle are subject to review by panel to ensure proposals still meet the funding requirements per the Addendum.

3. If project is approved, Member Agency may implement its project. Certain projects may include conditions with approval, Member Agency must adhere and meet the conditions that the panel includes with their approval (this includes, but not limited to co-branding marketing requirements). When billing Metropolitan all work included in the invoice must be completed and inspected as appropriate.

13.C

Addendum 20 – July 2020 Residential Program
34 Requirements for Incentive Reimbursement
MWD-Funded/Member Agency Administered Incentive Program (Page 3 of 4)

4. Member Agency shall only invoice Metropolitan for funding within its total allocated amount.

5. To allow for cost effective invoice processing, where possible, Member Agency should submit invoices that are no less than $10,000. Member Agency must submit invoices by the 20th of the month in order to be placed on the current month’s water bill.

6. When submitting an invoice, Member Agency must use invoice template form provided and also submit an Excel database using Metropolitan’s template. Invoice and database must only be submitted by email to: [email protected].

The database must include the data fields in the order shown below for the invoice to be processed, where applicable. Metropolitan will provide an Excel spreadsheet with dropdowns to Member Agency upon request. For customized with documented water savings projects, customized with non- documented water savings projects, and customized with non-documented water savings in disadvantaged communities’ projects Member Agency should coordinate database requirements with Metropolitan on a case-by-case basis.

Required Database Fields for invoice payment:
a) Performing Member agency
b) Performing Retail agency
c) Credit Member agency
d) Credit Retail agency
e) Payee
f) Install Address
g) Apartment/Unit
h) Installation City
i) Installation Zip code
j) Measure (Device)
k) Brand
l) Model
m) Rebate Paid Date
n) Stations
o) Acres
p) QUS (Quantity)
q) Metropolitan Amount
r) USBR Amount
s) DWR Amount
t) Invoice Number
u) Agreement Number

13.C

Addendum 20 – July 2020 Residential Program
35 Requirements for Incentive Reimbursement
MWD-Funded/Member Agency Administered Incentive Program (Page 4 of 4)

1. Metropolitan shall provide payment to Member Agency by means of a credit on their monthly water bill from Metropolitan. Member Agency shall be solely responsible for any incentive payments to consumer or other applicable third parties.

2. All program invoices must be submitted no later than June 30, 2024, with an email time stamp no later than noon on the 30th, or the unused funding will be forfeited.

13.C

Addendum 20 – July 2020 Residential Program
36 Requirements for Incentive Reimbursement for State Water Project Dependent Member Agencies Affected by the Emergency Water Conservation Program (Page 1 of 3)
Emergency Water Conservation Program project: For projects only within an MWD defined State Water Project dependent area to assist the member agency in complying with the watering restrictions set forth in Metropolitan’s Emergency Water Conservation Program including drought-related actions, drought messaging, and code enforcement. Generic conservation program or other messaging will not be approved under this category. Other items excluded from this funding category include: vehicle purchases/leases, office equipment purchases (eg. computers, desks, printers, chairs), and goods or services that do not support the enforcement and implementation of the Emergency Water Conservation Program. Field enforcement equipment such as cameras, door hangers, and irrigation tools are allowed under this category. For agencies subject to the Emergency Water Conservation Program, agencies may use in-house staff labor. Projects that include in-house staff labor will be capped at $49/hour for full-time, part-time, and temporary staff. The credit for in-house staff labor will not exceed the actual amount paid per hour. Metropolitan will only pay in-house labor for hours identified as spent working on an agency’s local enforcement program. If invoicing Metropolitan for in-house labor, agency must submit sufficient supporting documentation with the invoice. Please contact Metropolitan staff for more detailed requirements.

In order for a Member Agency to use MAAP funding for an Emergency Water Conservation Program project, a Member Agency must:
•Adopt restrictions that limit outdoor watering to one day per week (or its equivalent) and watering times to prevent substitution of water use from newly banned days to permitted days.

Member Agency must also submit to Metropolitan an enforcement plan with real consequences to the consumer or end user for failing to abide by the one-day-per-week restriction or ban on outdoor water use. This enforcement plan must be auditable, with a clear and transparent way to verify enforcement if expected water use reductions fall short; or •Adopt a plan to achieve compliance by meeting an agency-specific volumetric delivery limit from Metropolitan every month
Metropolitan will provide more details on enforcement plan requirements to agencies required to comply.

A State Water Dependent Member Agency as defined by Metropolitan can use its entire Member Agency Administered allocation for an Emergency Water Conservation Project within a State Water Project dependent area for enforcement activities. Upon termination of the Emergency Water Conservation Program, the Member Agency Administered Program funding and procedures will revert back to previously established guidelines. All approved Emergency Water Conservation Program projects will be effectively cancelled the date the Board has chosen to terminate the program. Once terminated and if funding is still available, Member Agency may still invoice Metropolitan for enforcement activity performed up to the date the Board terminated the Emergency Water Conservation Program and until the end of the same fiscal year the Board terminated the Program. Metropolitan will not reimburse Member Agency for new activity performed on an Emergency Water Conservation Program project after the date the Board has terminated the program.

13.C

Addendum 20 – July 2020 Residential Program
37 Requirements for Incentive Reimbursement for State Water Project Dependent Member Agencies Affected by the Emergency Water Conservation Program (Page 2 of 3)
At the conclusion of the program, all projects will need to be resubmitted under pre-existing funding categories (device-based, customized with documented water savings, customized with non- documented water savings, or disadvantaged communities project). Projects approved as part of the Emergency Water Conservation Program are not guaranteed approval under the Member Agency Administered Program and will be subject to reevaluation and approval from the review panel.

All projects that require inspection must be inspected prior to Member Agency invoicing Metropolitan For this program Member Agency who choose to comply with Metropolitan’s Emergency Water Conservation program through outdoor use limitations, must submit both the watering restrictions and the plans for enforcing them at the retail level. Plans must be in place no later than June 1, 2022. Non- compliant Member Agencies will face volumetric penalties of $2,000 per acre-foot of use above certain limits. If all water providers within a wholesale Member Agency choose the water restrictions path, then no volumetric penalties would be assessed.

Penalties will be assessed and billed monthly. If an agency misses the June 1 deadline for compliance, penalties will be charged for that entire month. Once in compliance, penalties stop accruing at the beginning of the following month
Any penalties collected will be returned to the affected State Water Dependent Member Agencies through the Member Agency Administered Program and the projects approved under the Emergency Water Conservation Program funding category. Penalties returned to Metropolitan will be allocated to each SWP dependent area member agency utilizing the same methodology as general MAAP funding.

The distributed penalties will be added to each Member Agencies pool of member agency administered funding but will not be available for use until the Member Agency has exhausted their allocation. The additional funding received from penalties from the Emergency Water Conservation Program will expire when the Board terminates the Emergency Water Conservation Program. At the conclusion of the program, Member Agency Administered funding and procedures would revert back to the previously established guidelines before the implementation of the Emergency Water Conservation Program.

13.C

Addendum 20 – July 2020 Residential Program
38 Requirements for Incentive Reimbursement for State Water Project Dependent Member Agencies Affected by the Emergency Water Conservation Program (Page 3 of 3)
If a member agency chooses to appeal their penalty, the member agency must comply with the Office of the General Manager’s procedure for reviewing or redetermining any penalties assessed on the Member Agency pursuant to the Emergency Water Conservation Program. The General Manager shall review any appeals submitted through this process. Penalties under appeal will not be available for member agency use. Money will only be released once the appeal process has ended and the penalties assessed have been confirmed.

The terms and conditions for Reimbursement for State Water Project Dependent Member Agencies affected by the Emergency Water Conservation Program will become effective on June 1, 2022 in order to support agencies during these unprecedented times. Effective June 1, 2022, agencies can use their FY20-22 budget allocations for projects that meet eligibility under the Emergency Water Conservation Program project category. All invoices must be submitted by June 30, 2022 by noon if requesting credit under FY20-22 allocation (no exceptions). Effective July 1, 2022, member agency will have access to request reimbursement from their FY22-24 budget allocation.

13.C

Addendum 20 – July 2020 Residential Program
39 Member Agency Emergency Water Conservation Program Project Pre-Approval Request
MWD-Funded/Member Agency Administered Incentive Program Member Agency must obtain Metropolitan’s written pre-approval for all projects prior to implementation and invoicing.

Project Type: Emergency Water Conservation Program Project Member Agency Agreement Number
Retail Agency Contact Name
Project Title Contact E-Mail Address
Project Start Date Contact Phone Number
Project End Date Estimated Portion of Funding for this Project $
Project Description:

I certify that the information provided in this request is accurate and in accordance with guidelines provided in this Agreement. I understand that this project must be conducted in a State Water Project Dependent Area, and that Metropolitan must approve this request prior to Member Agency starting the project and seeking reimbursement from Metropolitan for this project.

By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Authorization No.

13.C

Addendum 20 – July 2020 Residential Program
40 Sample Residential Invoice
Member
Agency Logo
Conservation Credit Invoice - Residential
MWD-Funded/Member Agency Administered Incentive Program Bill To:

Metropolitan Water District of Southern California
Email To: [email protected]
Member Agency: Invoice Date:

Retail Agency: Invoice Number:

Project Name: Activity Period:

MAAP Approval #: Agreement Number:

Method of Verification:

Project Type:
 Device-
based
 Customized with
documented water savings
 25%Customized with non-
documented water savings  DAC
( a ) ( b ) ( c )
Member
Agency/
Retail Agency
Project Name/ Device/ Activity Device
Quantity
Met
Incentive
Total Met
Incentive
Amount
( a ) * ( b )
$ $
$ $
Requested Total Credit $
COMMENTS:

I, ____________________________________________, General Manager or designee of ___________________________________________, certify that to be reimbursed for incentives the terms contained within each project included in this invoice have been met, all devices have been installed, and all work has been performed.

Metropolitan may require Member Agency to submit written procedures for verification process. Metropolitan reserves the right to verify and inspect any approved projects at any time. If installation cannot be verified, Member Agency must reimburse Metropolitan.

13.C

Addendum 20 – July 2020 Residential Program
41 Sample Residential Turf Replacement Invoice
Member
Agency Logo
Turf Replacement
Conservation Credit Invoice Residential
Bill To:Metropolitan Water District of Southern California send to: [email protected]
Invoice Number
Invoice Date
Activity Period
Agreement Number
Member Agency
Retail Agency
( a ) ( b ) ( c ) (d)
Member Agency /
Retail Agency
No. of
Applications
Total
Sq. Ft.

Metropolitan
Incentive
Total
Metropolitan
Incentive Amount
( a ) * ( b )
Percentage of applicants on
this invoice that were
inspected
$2.00
Requested total credit $
COMMENTS:

I, ____________________________________________, General Manager or designee of ___________________________________________, certify that to be reimbursed for incentives the terms of the Turf Replacement Program have been met and all turf replacement projects have been completed.

Metropolitan may require Member Agency to submit written procedures for inspection process. Metropolitan may perform onsite inspections of projects at any time. If installation cannot be verified, Member Agency must reimburse Metropolitan.

13.C

Addendum 20 – July 2020 Residential Program
42 Sample Residential Invoice
Member
Agency Logo
Conservation Credit Invoice - Residential
MWD-Funded/Member Agency Administered Incentive Program Bill To:

Metropolitan Water District of Southern California
Email To: [email protected]
Member Agency: Invoice Date:

Retail Agency: Invoice Number:

Project Name: Activity Period:

MAAP Approval #: Agreement Number:

Method of Verification:

Percentage inspected to date for this Project: % Project Type: Emergency Water Conservation Program Project ( a ) ( b ) ( c )
Member
Agency/
Retail Agency
Project Name/ Device/ Activity Device
Quantity
Met
Incentive
Total Met Incentive Amount
( a ) * ( b )
$ $
$ $
Requested total credit $
COMMENTS:

I,____________________________________________, General Manager or designee of ___________________________________________, certify that to be reimbursed for incentives the terms contained within each project included in this invoice have been met, all devices have been installed, and all work has been performed.

Metropolitan may require Member Agency to submit written procedures for verification process. Metropolitan reserves the right to verify and inspect any approved projects at any time. If installation cannot be verified, Member Agency must reimburse Metropolitan.

Date received Approved byMetropolitan
Use Only:

Date sent to vendor Authorization No.

13.C

Addendum 20 – July 2020 Residential Program
43

13.C

Addendum 21 – July 2022 Commercial Program
1 Commercial Addendum 21

WATER CONSERVATION FUNDING AGREEMENT

BETWEEN

THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA
AND

EASTERN MUNICIPAL WATER DISTRICT
Agreement No. 66644
The Metropolitan Water District of Southern California (Metropolitan or MWD) issues Addenda to provide the (Member Agency) with updates or changes to the commercial incentive program (Commercial Program) that occur after the start of this agreement. This addendum is effective July 1, 2022, and supersedes previous addenda, exhibits, and forms under this agreement.

Each Party represents that it is represented by legal counsel, that it has reviewed this Agreement and agrees that:
a. This Agreement is legally enforceable;
b. Payments made by Metropolitan to Agency pursuant to this Agreement are a legal use of Metropolitan’s funds; and
c. Metropolitan may legally recover the costs incurred by Metropolitan pursuant to this Agreement in the water rates charged to its Member Agencies, including Agency.

This addendum makes the following specific changes:
•This addendum covers a two-year period beginning Fiscal Year 2022/23 through Fiscal Year 2023/24
•Revises the Regional Incentives for Sites Using Recycled Water Authorization Form •Revises Guidelines for Turf Replacement Incentive
•Changes to the Requirements to Receive Incentive Reimbursement •Adds an option for Member Agencies to create a Custom Qualifying Area for specific supplemental funding requirements
•Adds special terms for State Water Dependent Agencies subject to Metropolitan’s Emergency Water Conservation Program (BL 7-1 on April 26, 2022)

1.Chronology of Addenda – List of all past addenda including issue date and authorization for program changes in each addendum.

2.Commercial Incentive List – List of devices and other incentives in the Regional Commercial Program and eligible incentives in the MWD-Funded/Member Agency Administered Program.

13.C

Addendum 21 – July 2022 Commercial Program
2 3.Member Agency Regional Supplemental Funding Authorization – Devices – This form allows Member Agency to authorize supplemental funding for device incentives through the Regional Program. To provide supplemental incentive funding, Member Agency must complete, sign, date, and return the form to Metropolitan.

4.Regional Incentives Not Allowed in Member Agency’s Service Area – This form provides the option to the Member Agency to not allow Metropolitan’s regional incentives in their service area. If applicable, Member Agency must check each specific device not allowed, sign, date, and return this form to Metropolitan. Selections are effective for the entire period of this addendum.

5.Member Agencies Using Metropolitan’s Regional Vendor – Devices - Fully Funded by Member Agency – This form allows Member Agencies enrolled in the Regional Program to have the option to use Metropolitan’s Regional vendor to administer rebates (only those listed on the Commercial Incentives list) in the event Metropolitan funding is exhausted before June 30, 2024. Member Agency must pay associated administrative fees. Member Agency must complete, sign, date, and return the form to Metropolitan.

6.Member Agency Authorization to Create a Custom Qualifying Area Request – This form allows Member Agency to submit a request to create a Custom Qualifying Area to Metropolitan for pre-approval. Member Agency must submit this form, including explanation on why a Custom Qualifying Area is needed to implement specific supplemental funding for a custom geographic boundary. Member Agency must complete, sign, date, and return each form to Metropolitan with sufficient time for Metropolitan to review/approve project and for Member Agency to complete project within the two-year budget cycle and prior to submitting any invoices for reimbursement.

7.Member Agency Supplemental Funding Authorization for Water Savings Incentive Program – Metropolitan has a pay-for-performance program, titled Water Savings Incentive Program, that provides incentives directly to commercial, industrial, institutional, agricultural, and large landscape consumers. Member Agencies may choose to provide supplemental funding for Metropolitan’s Water Savings Incentive Program. To provide supplemental funding for Water Savings Incentive Program within Member Agency’s service area Member Agency must complete, sign, date, and return the form to Metropolitan.

8.Guidelines for Turf Replacement – A description of guidelines, requirements, and eligibility for turf replacement incentives.

9.Turf Replacement Additional Requirements Request – Member Agency or its retail agency may customize the turf replacement application requirements for its service area in the regional program subject to approval by Metropolitan. Metropolitan retains the sole discretion to determine if Member Agency’s additional requirements are allowable. If Member Agency wishes to request additional requirements, they must provide the required information, sign, date, and return this form to Metropolitan.

10.Member Agency Supplemental Funding Authorization – Turf Replacement Program – This form allows Member Agency to authorize supplemental funding for turf replacement incentives through the Regional Program. To provide supplemental incentive funding, Member Agency must complete, sign, date, and return the form to Metropolitan

13.C

Addendum 21 – July 2022 Commercial Program
3 11.Guidelines for Member Agencies Administering a Local Turf Replacement Program with Regional Funding - Member agencies choosing to run their own turf replacement programs with regional funding will have to at a minimum meet the requirements of the regional program and will have to provide additional information via the SoCalWaterSmart dashboard.

12.Member Agencies Using Metropolitan’s Regional Vendor – Turf Replacement Program - Fully Funded by Member Agency – This form allows Member Agencies enrolled in the Regional Program to have the option to use Metropolitan’s Regional vendor to administer rebates for turf replacement in the event Metropolitan funding is committed before the end of June 30, 2024.

Member Agency must pay associated administrative fees. Member Agency must complete, sign, date, and return the form to Metropolitan.

13.Public Agency Turf Replacement Additional Requirements Request – Member Agency or its retail agency may customize the turf replacement application requirements for its service area in the regional program subject to approval by Metropolitan for Public Agency turf projects. Metropolitan retains the sole discretion to determine if Member Agency’s additional requirements are allowable.

If Member Agency wishes to request additional requirements, they must provide the required information, sign, date, and return this form to Metropolitan.

14.Member Agency Supplemental Funding Authorization – Public Agency Turf Replacement Program – This form allows Member Agency to authorize supplemental funding for Public Agency turf replacement incentives through the Regional Program. To provide supplemental incentive funding, Member Agency must complete, sign, date, and return the form to Metropolitan

15.Member Agencies Using Metropolitan’s Regional Vendor – Public Agency Turf Replacement Program - Fully Funded by Member Agency - This form allows Member Agencies enrolled in the Regional Program to have the option to use Metropolitan’s Regional vendor to administer rebates for Public Agency turf replacement in the event Metropolitan funding is committed before the end of June 30, 2024. Member Agency must pay associated administrative fees. Member Agency must complete, sign, date, and return the form to Metropolitan.

16.Regional Incentives for Sites Using Recycled Water Not Allowed in Member Agency’s Service Area – This form is for Member Agency to indicate whether consumers using recycled water can receive conservation incentives within Member Agency’s service area. Member Agency must check each specific program and indicate what is allowed, sign, date, and return this form to Metropolitan. If this form is not received by Metropolitan by July 31, 2022, then consumers using recycled water will not be paid conservation incentives.

17.Accept or Forfeit Allocated Funds for MWD-Funded/Member Agency Administered Incentive Program – This form provides the total Member Agency allocated funds for the MWD-Funded/Member Agency Administered Incentive Program for Fiscal Year 2022/23 and Fiscal Year 2023/24 for device-based projects, customized with documented water savings projects, customized with non-documented water savings projects, and customized with non-documented water savings projects for disadvantaged communities. Member Agency must select Option 1, 2, or 3, by checking the appropriate box, sign, date and return this form to Metropolitan by August 31, 2022.

13.C

Addendum 21 – July 2022 Commercial Program
4 18.Requirements for Incentive Reimbursement MWD–Funded/Member Agency Administered Incentive Program – A description of reporting, inspection, invoicing and payment processing requirements for the MWD-Funded/Member Agency Administered Incentive Program.

19.Payment Processing through Water Bill – Metropolitan will issue credits or debits to Member Agency on the Member Agency’s monthly water bill for Metropolitan payments due to Member Agency or to obtain reimbursement from Member Agency for payments due to Metropolitan.

20.Submitting Invoices and Supporting Databases – Specific data and specific invoice templates are required in order to process invoices. To allow for cost effective invoice processing, where possible, Member Agency should submit invoices that are no less than $10,000. Member Agency must submit invoices by the 20th of the month in order to be placed on the current month’s water bill.

When submitting an invoice, Member Agency must also submit a database using the format set by Metropolitan. Invoice and database must only be submitted by email to:
[email protected].

21.Member Agency Administered Project Pre-Approval Request – This form allows Member Agency to submit a device-based, customized with documented water savings, or customized with non- documented water savings project to Metropolitan for pre-approval. Member Agency must submit supporting documentation for water savings estimate for customized with documented water savings project. If Member Agency has a previously approved customized with documented water savings project, Member Agency must still resubmit documentation for water savings estimate. For customized with non-documented water savings, Member Agency must describe project and its benefits to the region. Member Agency must complete, sign, date, and return each form to Metropolitan with sufficient time for Metropolitan to review/approve project and for Member Agency to complete project within the two-year budget cycle and prior to submitting any invoices for reimbursement.

22.Member Agency Disadvantaged Communities Project Pre-Approval Request – This form allows Member Agency to submit a disadvantaged communities project to Metropolitan for pre-approval. Member Agency must submit this form, including how disadvantaged communities would be identified and targeted as well as a full description of project. Member Agency can use its entire allocation for disadvantaged communities. Project cannot be for premium high-efficiency toilet rebates in pre-1994 multi-family properties. Member Agency must complete, sign, date, and return each form to Metropolitan with sufficient time for Metropolitan to review/approve project and for Member Agency to complete project within the two-year budget cycle and prior to submitting any invoices for reimbursement.

23.Member Agency Public Agency Project Pre-Approval Request – This form allows Member Agency to submit a Public Agency project to Metropolitan for pre-approval. Member Agency must submit this form with a full description of project. Member Agency can use its entire allocation for a Public Agency project(s) if the projects fall within the following categories: Projects that improve water efficiency on public agency property; Projects that assist with meeting regulatory requirements; and drought response marketing. Member Agency must complete, sign, date, and return each form to Metropolitan with sufficient time for Metropolitan to review/approve project and for Member Agency to complete project within the two-year budget cycle and prior to submitting any invoices for reimbursement.

13.C

Addendum 21 – July 2022 Commercial Program
5 24.Requirements for Incentive Reimbursement for State Water Project Dependent Member Agencies Affected by the Emergency Water Conservation Program – A description of reporting, inspection, invoicing, and payment processing requirements for eligible Member Agencies subject to compliance with Metropolitan’s Emergency Water Conservation Program (BL 7-1 on April 26, 2022)

25.Member Agency Administered Project Pre-Approval Request for an Emergency Water Conservation Program – This form allows Member Agency to submit an Emergency Water Conservation Program project for enforcement activities and services to Metropolitan for pre- approval. Member Agency must submit this form with a full description of project. Member Agency must complete, sign, date, and return each form to Metropolitan with sufficient time for Metropolitan to review/approve project and for Member Agency to complete project within the two-year budget cycle and prior to submitting any invoices for reimbursement.

26.Guidelines for Municipal Leak Detection and Repair Grant Pilot Program – A description of guidelines, requirements, and eligibility for municipal leak detection and repair grant pilot project incentives.

27.Municipal Leak Detection and Repair Grant Project Pre-Approval Request – This form allows Member Agency to submit a municipal leak detection or repair project to Metropolitan for pre-approval. Member Agency must submit this form with a full description of project. Member agency must complete, sign, date, and return each form to Metropolitan with sufficient time for Metropolitan to review/approve project and for Member Agency to complete project within the two-year budget cycle and prior to submitting any invoices for reimbursement.

28.Sample Invoices – Member Agency must use the Metropolitan provided template invoices (sample attached). Metropolitan will provide an electronic version upon request.

Bill McDonnell
Agreement Administrator
July 2022
Attachments

13.C

Addendum 21 – July 2022 Commercial Program
6 Chronology of Addenda (Pg. 1 of 4)
Addenda Authorization Description Issued
1 DWR Prop. 50 HET Grant
Effective February 2006
Board Letter (BL) No. 7-5,
August 2006
Incorporates grant funding for High-Efficiency Toilets.

Adds incentive of $215 per acre for commercial landscape surveys, adds incentive of $4 for rotating nozzles, and changes contracting process for large landscape projects.

Sep 2006
2 BL No. 7-5, March 2007 Authorizes bridge funding for HECWs and changes water factor maximum. Apr 2007
3 DWR Prop. 50 Grant Effective
August 2006
BL No. 8-4, July 10, 2007
Incorporates grant funding for California Friendly Model Home Pilot Program Expansion to include Multi-Family.

Synthetic turf – Residential and Commercial; changes to Measured Water Savings and Water use Accountability
Programs; and flat-rate device incentives.

Jul 2007
4 DWR Prop. 50 HECW Grant
Effective July 1, 2008
Incorporates grant funding for High-Efficiency Clothes Washer Targeting Water Factor 5.0 or Better. Oct 2008
5 BL No. 8-6, October 14, 2008 Authorization of High-Efficiency Toilet $100 per unit. Nov 2008 6 BL No. 8-7, February 10, 2009 Member agency implemented programs, costs and invoicing; HECW water factor 4.0 or lower; WBIC incentive change. Mar 2009 7 BL No. 8-10, July 14, 2009 Incentive changes Sep 2009 8 BL No. 8-7, February 10, 2009 Pre-approval for member agency implemented programs. Oct 2009 8A, 8B, 8C BL No. 8-7, February 10, 2009 Revised allocation for Member Agency locally implemented programs, as requested. Sep 2009
9 BL No. Revised 8-2
November 18, 2008 Turf Removal Pilot Program Nov 2009
10 DWR’s authorization to
restart the Grant
HECW Grant No. 4600007852 is reinstated with a water factor of 4.0 or less. Mar 2010
11 BL No. 8-7 May 11, 2010 Changes to incentives, Member Agency implemented programs, and contract provisions for FY 2010/11 May 2010 11A BL No. 8-7 May 11, 2010 Revised allocation for Member Agency locally implemented programs, as requested Mar 2011
12 BL No. 7-4 May 10, 2011
Changes to incentives, Member Agency implemented
programs, and contract provisions for FY 2011/12
Incorporate Turf Removal Grant No. 4600008311
May 2011

13.C

Addendum 21 – July 2022 Commercial Program
7 Chronology of Addenda (Pg. 2 of 4)
Addenda Authorization Description Issued
12A All
Member
Agencies
except
SDCWA.

For SDCWA
this info on
12B
BL No. 7-4, March 8, 2011
BL No. 8-2, November 18,
2008
BL No. 7-4, May 10, 2011
Incorporate United States Department of the Interior Grant Agreement No. R11AP35314, California Friendly Turf
Replacement Program
Incorporate California Department of Water Resources Grant Agreement No. 4600008311, California Friendly Turf Removal Pilot Program
Revised allocation for Member Agency locally implemented programs, as requested
Dec 2011
12B
SDCWA
Only
BL No. 8-7
June 14, 2011
Removes MWD-funded/Member Agency Administered
incentive program, associated funding and forms
June 2011
13 BL No. 8-4, May 8, 2012 Changes to incentives, forms, Member Agency Implemented programs, and contract provisions, for FY 2012/13 May 2012 13A
BL No. 7-4, March 8, 2011
BL No. 8-2, November 18,
2008
BL No. 7-4, May 10, 2011
BL No. 8-4, May 8, 2012
Provide a square footage allocation for use of turf removal grant funds previously incorporated through addenda number 12 and 12A, and related forms for fiscal year 2012/13.

Jul 2012
13B
United States Department of
the Interior Grant Agreement
No. R12AP35351, Sprinkler
Nozzle Incentive Program
Incorporate United States Department of the Interior Grant Agreement No. R12AP35351 for sprinkler nozzles and allow agencies to add funding to the Water Savings Incentive
Program.

Dec 2012
13C BL No. 8-4, May 8, 2012 Revised allocation for MWD-Funded/Member Agency Administered Program Dec 2012
13D
BL No. 7-4, March 8, 2011
BL No. 8-2, November 18,
2008
BL No. 7-4, May 10, 2011
BL No. 8-4, May 8, 2012
Provide a revised square footage allocation for use of turf removal grant funds Mar 2013
13E BL No. 8-7, August 16,2011 Include Single Family High-Efficiency Toilets in Regional Program May 2013
14 BL No. 8-4, May 8, 2012
BL No. 8-7, August 16 ,2011 Provide forms for FY 2013/14 May 2013 14A
BL No. 7-4, March 8, 2011
BL No. 8-2, November 18,
2008
BL No. 7-4, May 10, 2011
BL No. 8-4, May 8, 2012
Provide a square footage allocation for use of turf removal grant funds previously incorporated in addenda 12, 12A, 13, 13D, and 14.

Aug 2013

13.C

Addendum 21 – July 2022 Commercial Program
8 Chronology of Addenda (Pg. 3 of 4)
Addenda Authorization Description Issued
14B BL No. 8-3,
September 10, 2013 Changes to incentives and contract provisions. Oct 2013 15 BL No. 8-6, May 13, 2014 Changes to incentives and contract provisions and provide forms for FY 2014/15. May 2014
16 BL No. 5-1, May 26, 2015 Changes to incentives and contract provisions and provide forms through FY 2015/16. May 2015
16A Changes to clarify program/project guidelines, and eligibility requirements. Aug 2015
16B Changes to incentives and addition and removal of devices. Nov 2015 17 Changes to incentives and contract provisions and provide forms through FY 2016/17. July 2016
17A BL No. 8-5, July 12, 2016 Changes to incentives and contract provisions and provide forms through FY 2016/17. July 2016
17B Revisions to forms July 2016
18 Provide incentive amounts, contract provisions, and forms for FY 2017/18 July 2017
18A Guidelines for Turf Removal Incentives July 2017
18B
Incorporates Department of the Interior, Bureau of
Reclamation, Assistance Agreement No. R14AP00055,
Landscape Irrigation Efficiency Pilot Program
Sep 2017
18C
Revises Member agency Regional Supplemental Funding
Authorization, Administrative Fees for Fully-Funded and Requirements for Incentive Reimbursement.

Adds MWD-Funded/Member Agency Administered incentive
program, associated funding and forms for SDCWA only
Nov 2017
19 BL No. 8-4
April 10, 2018
Provide incentive amounts, contract provisions, and forms for FY 2018/19 and FY2019/20 July 2018
19A BL No. 8-9
December 11, 2018
Include Disadvantaged Communities Program
Removes the Department of the Interior, Bureau of
Reclamation, Assistance Agreement
No. R14AP00055, Landscape Irrigation Efficiency Pilot
Program
Dec 2018
19B BL No. 8-4
February 12, 2019 Changes to the Turf Replacement Program Feb 2019

13.C

Addendum 21 – July 2022 Commercial Program
9 Chronology of Addenda (Pg. 4 of 4)
Addenda Authorization Description Issued
19C BL No. 8-6
April 9, 2019
Revises minimum requirements for weather-
based irrigation controllers and soil moisture
sensor systems
Removes the option to add incentives to the
Public Agency Program
Adds language to Commercial Water
Conservation Agreement
Aug 2019
20 Provide incentive amounts, contract provisions,
and forms for FY 2020/21 and FY2021/22 May 2020
20A
BL No. 7-7
October 13, 2020
BL No. 7-8
October 13, 2020
Adds the Pre-1994 Premium High-Efficiency
Toilet (PHET) 4 liter) Toilet Program, allows
Member Agencies to use Member Agency
Administered funding for the Public Agency
Leak Detection Program, removes the PAL
program, and sets a time frame for year-end
invoice submittal
July 2021
20B
BL 7-9 on November 8,
2021
Adds a Municipal Leak Grant program;
Provides modifications to the Member
Agency Administered program; Provides
modifications to the Turf Replacement
Program for public agencies; Provides
modifications to the Pre-1994 program.

Jan 2022
21 Provide incentive amounts, contract
provisions, and forms for FY 2021/23 and
FY2023/24
*State Water Project Dependent Agencies as
defined by Metropolitan subject to Metropolitan’s
Emergency Water Conservation Program received
additional terms (B-L 7-1 on April 26, 2022)
July 2022

13.C

Addendum 21 – July 2022 Commercial Program
10 CII Incentive List (Pg. 1 of 4)
Regional CII Program Metropolitan
Incentive*
1 Plumbing Flow Control Valve
Minimum 10 required.
$5
per valve
2 Laminar Flow Restrictors
Minimum 10 required.
$10
per restrictor
3 Commercial Premium High Efficiency Toilet (4-Liter)
Rebates are for matching bowls and complete flushometer valves (valve “kits” are ineligible)
$40
4 Multi-Family Premium High Efficiency Toilet (4-Liter) $40 5 Zero Water Urinals (ZWU)
ZWU units must replace existing urinals flushing at 1.5 gpf or greater. $200 6 Ultra-Low Water Urinal (ULWU)
Rebates are for matching bowls and complete flushometer valves (valve “kits” are ineligible). Must flush at < 0.125 gpf and must replace existing urinals flushing at 1.5 gpf or greater.
$200
WBIC and CCIC: Upgrades to existing equipment that enable functionality as a WBIC/CCIC may qualify for incentives provided they meet program terms and conditions. 7 Weather-Based Irrigation Controller (WBIC) --Eligible WBIC can have a maximum of 11 active stations per controller
$35
per station
8 Central Computer Irrigation Controller (CCIC) --Eligible CCIC can have a maximum of 11 active stations per controller
$35
per station
9 Soil Moisture Sensor System (SMSS) --Eligible SMSS can have a maximum of 11 active stations per controller
$35
per station
10 Hose Bib Irrigation Controller $35 each
11 Large Rotary Nozzles
Minimum 8 sets (2 each) per site.
$13
per set
12 Rotating Nozzles
For Pop-up Spray Heads - Minimum 30 units per site
$2
per nozzle
13 In-Stem Flow Regulator
Minimum 25 units per site.
$1
per regulator
14 pH-Cooling Tower Controller (pH-CTC) $1,750
15 Cooling Tower Conductivity Controller (CTCC) $625
16 Dry Vacuum Pump
Maximum 2 Horsepower (HP) motor.
$125
per 0.5 HP

13.C

Addendum 21 – July 2022 Commercial Program
11 CII Incentive List (Pg. 2 of 4)
Regional CII Program Metropolitan
Incentive*
17 Connectionless Food Steamers $485 per
compartment
18 Ice-Making Machines $1,000
19 Turf Replacement (max 50,000 sq. ft. per site) $2.00 per sq. ft. 20 Public Agency Turf Replacement (max 200,000 sq. ft. per site) $3.00 per sq. ft.

Additional Regional Programs
21 Pre-1994 Premium High-Efficiency Toilet (PHET) 4 liter)) – replacing 1.6 gpf or greater toilets $250
Metropolitan Funded Grant
22 Municipal Leak Detection and Repair Grant Program
This program offers up to $100,000 per member agency per two-year budget cycle. Refer to grant detailed requirements in its section
Up to $100,000 per
budget cycle
Other Incentives
Eligible in MWD-Funded/Member Agency Administered Program 23 Large Landscape Surveys (minimum 1 acre)
Member Agency’s landscape survey program shall contain the following elements for each survey site: 1) Irrigation system evaluation; 2) Development of a water budget and irrigation schedule; and 3) Survey report provided on-site to the recipient or consumer.

Incentives are limited to the full cost of the survey; no restriction on application for additional landscape device rebates.
$200
per acre
24 Multi-Family Residential Sub-Metering
Sub-metering existing individual dwelling units within existing multifamily properties. $100 per unit 25 Customized with Documented Water Savings Projects
Projects that result in water savings through customized site improvements. Metropolitan funding is limited to $195 per acre-foot of estimated water savings based on project life and up to one-half of the eligible project costs.
$195
per acre-foot

13.C

Addendum 21 – July 2022 Commercial Program
12 CII Incentive List (Pg. 3 of 4)
26 Customized with Non-Documented Water Savings Projects:
•For agencies with an annual allocation greater than $50,000, up to 25 percent of their allocation may be used towards projects that provide value to the region, but the water savings may be difficult to measure.
•For agencies with an annual allocation less than $50,000, agency may choose to use its entire allocation towards projects that provide value to the region, but the water savings may be difficult to measure.

Up to project cost
approved by
Metropolitan for
project
27 Disadvantaged Communities - Customized with Non-Documented Water Savings Projects Agencies may use the entire allocation for projects in disadvantaged communities.

These projects must provide value to the disadvantaged community, but the water savings do not have to be quantifiable.

Up to amount
approved by
Metropolitan for
project
28 Public Agency Leak Detection Program – Eligible to use Member Agency Administered Funding
Member Agency’s public agency leak detection program shall contain the following elements when submitting an invoice:

1. Detailed information on testing locations (street and city locations), survey distance, description of leaks detected, and volumetric flow rate estimations of any detected leaks;

2. Provide follow-up data on all detected leaks, i.e. were the leaks fixed, determined not cost effective to address, seepage, no confirmed leak, or to be repaired later. $170 per surveyed
mile
29 Public Agency – Customized with Non-Documented Water Savings Projects Agencies may use the allocation for the following type of projects. These projects must provide value to a Public Agency within the member agency service area, but the water savings do not have to be quantifiable. For this program a Public Agency is defined as: any federal, state, regional or local governmental entity, agency or department, including any special district, joint powers authority, city, county, or other political subdivision of the State within Metropolitan’s service area boundary.
•Projects that improve water efficiency on public property •Projects that assist with meeting regulatory requirements; and •Drought response marketing
Up to amount
approved by
Metropolitan for
project

13.C

Addendum 21 – July 2022 Commercial Program
13 CII Incentive List (Pg. 4 of 4)
30 Emergency Water Conservation Program Projects
Agencies in the State Water Dependent areas as defined by Metropolitan may use the entire allocation for projects for enforcement activities that will assist the member agency in complying with the water restrictions set forth in Metropolitan’s Emergency Water Conservation Program.

Up to amount
approved by
Metropolitan for
project
* Incentives are subject to the following:
•Effective July 1, 2022, unless stated otherwise above
•Paid on a first come, first served basis
•Subject to available funding
•Limited to the cost of the device when applicable
•Must be a Metropolitan-approved device

13.C

Addendum 21 – July 2022 Commercial Program
14 Member Agency Regional Supplemental Funding Authorization - Devices (Page 1 of 3) Regional Incentive Program Metropolitan
Incentive
Member Agency
Incentive
Retail Agency
Incentive
Total
Incentive
Plumbing Flow Control Valve $ 5 per valve $ $ $
Laminar Flow Restrictors $ 10 per restrictor $ $ $
Commercial Premium HET $ 40 $ $ $
Multi-Family Premium High Efficiency Toilet $ 40 $ $ $
Zero Water Urinals (ZWU) $ 200 $ $ $
Ultra-Low Water Urinal (ULWU) $ 200 $ $ $
Weather-Based Irrigation Controller (WBIC) $ 35 per station $ $ $ Central Computer Irrigation Controller (CCIC) $ 35 per station $ $ $ Soil Moisture Sensor System (SMSS) $ 35 per station $ $ $ Hose Bib Irrigation Controller $35 each $ $ $
Large Rotary Nozzles $ 13 per set $ $ $
Rotating Nozzles for Pop-up Spray Heads
Retrofits
$ 2 per nozzle $ $ $
In-Stem Flow Regulator $ 1 per regulator $ $ $
pH-Cooling Tower Controller (pH-CTC) $1,750 $ $ $
Cooling Tower Conductivity Controller (CTCC) $ 625 $ $ $ Dry Vacuum Pump $ 125 per 0.5 HP $ $ $
Connectionless Food Steamers $ 485 per
compartment
$ $ $
Ice-Making Machines $1,000 $ $ $

13.C

Addendum 21 – July 2022 Commercial Program
15 Member Agency Regional Supplemental Funding Authorization – Devices (Page 2 of 3) Online
Approvals:

Member Agency adding supplemental funding may choose to approve applications via the online dashboard. Member Agency will have 30 days to complete approvals. After 30 days all applications will be paid.

Check the appropriate box:
 Member Agency will perform online approvals
 Member Agency will not perform online approvals
Check here  if the supplemental incentives are flat regardless of actual device cost Check here  if the supplemental incentives are limited to the actual device cost (Actual device cost is the retail price of the device excluding tax, shipping, labor or other charges) Check here  if Member Agency has complex or more detailed requirements. Attach a spreadsheet or other documentation showing funding details, sign form, and submit to Metropolitan.

Select one:

Check here  to STOP any or all Supplemental Funding, sign form, and submit to Metropolitan Member Agency Retail Agency
Authorized Funding $ Authorized Funding $
Add/Subtract Additional Funds1 $ Add/Subtract Additional Funds1 $ Total Authorized Funding $ Total Authorized Funding $ Start Date: Start Date:

End Date: End Date:
1 If this is not the first form for this fiscal year, indicate amount of funding being added or subtracted

13.C

Addendum 21 – July 2022 Commercial Program
16 Member Agency Regional Supplemental Funding Authorization - Devices (Page 3 of 3) This funding authorization is effective only for the period designated by the Member Agency/Retail Agency, or until a new authorization is approved by Metropolitan and implemented by Metropolitan’s vendor. Each form submitted shall include the total authorization of the Agency for the specified time period. No funds will be carried over from prior forms. Retail Agency supplemental funding may also be recorded on this form.

Supplemental funding forms received by Metropolitan by the 20th of a month shall become effective on the first day of the following month unless a later Start Date is specified. Incentives will not be applied retroactively. If the shapefile for a retail agency’s boundaries needs to be updated, Member Agency must submit file to Metropolitan by the 20th of the month for verification, review, and implementation.

Member Agency is obligated to pay supplemental funding for any on-line commitments made while this authorization is in effect. By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager /Designee Date
Date received Approved by
Metropolitan
Use Only:

Date sent to vendor Authorization No.

Comments:

13.C

Addendum 21 – July 2022 Commercial Program
17 Regional Incentives Not Allowed in Member Agency’s Service Area This form is used to identify Metropolitan’s regional incentives that are NOT allowed within the Member Agency’s service area. If applicable, Member Agency must check the box for each device not allowed, then sign, date, and return to Metropolitan.

Regional CII Program
Not allowed in
Member Agency
service area
1 Plumbing Flow Control Valve 
2 Laminar Flow Restrictors 
3 Commercial Premium High Efficiency Toilet 
4 Multi-Family Premium High Efficiency Toilet 
5 Zero Water Urinals (ZWU) 
6 Ultra-Low Water Urinal (ULWU) 
7 Weather-Based Irrigation Controller (WBIC) 
8 Central Computer Irrigation Controller (CCIC) 
9 Soil Moisture Sensor System (SMSS) 
10 Hose Bib Irrigation Controller 
11 Large Rotary Nozzles 
12 Rotating Nozzles for Pop-up Spray Heads Retrofits 
13 In-Stem Flow Regulator 
14 pH-Cooling Tower Controller (pH-CTC) 
15 Cooling Tower Conductivity Controller (CTCC) 
16 Dry Vacuum Pump 
17 Connectionless Food Steamers 
18 Ice-Making Machines 
19 Turf Replacement Program 
20 Public Agency Turf Replacement 
21 Pre-1994 Multi-family Toilet Replacement Program 
I agree that where applicable, the above marked devices are not eligible for incentives in Member Agency’s service area. This direction is to remain in place for Fiscal Year 2022/23 and Fiscal Year 2023/24.

Member Agency
Authorizing Signature General Manager /Designee Date
Date received Approved by
Metropolitan
Use Only:

Date sent to vendor Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
18 Member Agency Using Metropolitan’s Regional Vendor - Devices Fully Funded by Member Agency (Page 1 of 2)
Water Efficient Device/Equipment
Member
Agency
Incentive
Retail Agency
Incentive
Administrative Fees
Per Device/Set
Total Cost
Per Device
Plumbing Flow Control Valve
Minimum 10 required
$
per valve
$ $0.58 per valve
minimum $9.30
$
Laminar Flow Restrictors
Minimum 10 required
$
per restrictor
$ $1.10 per restrictor
minimum $9.30
$
Commercial Premium High Efficiency
Toilet
Rebates are for matching bowls and
complete flushometer valves (valve “kits”
are ineligible)
$ $ $9.30 $
Multi-Family Premium High Efficiency
Toilet
$ $ $9.30 $
Zero Water Urinals (ZWU)
ZWU units must replace existing urinals
flushing at 1.5 gpf or greater.
$ $ $22.00 $
Ultra-Low Water Urinal (ULWU)
Rebates are for matching bowls and
complete flushometer valves (valve “kits”
are ineligible).

Must flush at <0.125 gpf and must
replace existing urinals flushing at 1.5 gpf
or greater.
$ $ $22.00 $
Weather-Based Irrigation Controller
(WBIC)
$
per station
$
per station
$3.83 per station $
Central Computer Irrigation Controller
(CCIC)
$
per station
$
per station
$3.83 per station $
Soil Moisture Sensor System (SMSS) $
per station
$
per station
$3.83 per station $
Hose Bib Irrigation Controller $
each
$
each
$9.30 each
Large Rotary Nozzles
Minimum 8 sets (2 each) per site.
$
per set
$
per set
$11.39 $
Rotating Nozzles
For Pop-up Spray Head Retrofits –
Minimum 30 units per site.
$
per nozzle
$
per nozzle
$0.22 per nozzle
minimum $9.30
$
In-Stem flow Regulator
Minimum 25 units per site
$
per regulator
$
per regulator
$0.11 per regulator
minimum $9.30
$

13.C

Addendum 21 – July 2022 Commercial Program
19 Member Agency Using Metropolitan’s Regional Vendor - Devices Fully Funded by Member Agency (Page 2 of 2)
Water Efficient Device/Equipment
Member
Agency
Incentive
Retail Agency
Incentive
Administrative Fees
Per Device/Set
Total Cost
Per Device
pH-Cooling Tower Controller (pH-CTC) $ $ $191.63 $
Cooling Tower Conductivity Controller (CTCC) $ $ $68.44 $ Dry Vacuum Pump
Maximum 2 Horsepower (HP) motor.
$
per 0.5 HP
$
per 0.5 HP
$13.69
per 0.5 HP
$
Connectionless Food Steamers $
per compartment
$
per compartment
$53.11 $
Ice-Making Machines $ $ $109.5 $
Member Agency Retail Agency
Authorized Funding $ Authorized Funding $
Add/Subtract Additional Funds1 $ Add/Subtract Additional Funds1 $ Total Authorized Funding $ Total Authorized Funding $ Start Date: Start Date:

End Date: End Date:
1 If this is not the first form for this fiscal year, indicate amount of funding being added or subtracted Member Agency opts to use Metropolitan’s regional vendor to provide rebates. Member Agency or Retail Agency will be fully- funding rebates and must pay associated administrative fees. Retail Agency supplemental funding may also be recorded on this form.

This funding authorization is effective for the period above only (End Date cannot exceed June 30, 2024), or until a new authorization is approved by Metropolitan and implemented by Metropolitan’s vendor. Each form submitted shall include the total authorization of the Agency for the specified time period which will be used for incentives and administrative fees. No funds will be carried over from prior forms.

Funding forms received by Metropolitan by the 20th of a month shall become effective on the first day of the following month unless a later Start Date is specified. Incentives will not be applied retroactively. If the shapefile for a retail agency’s boundaries needs to be updated, Member Agency must submit file to Metropolitan by the 20th of the month for verification, review, and implementation.

Member Agency is obligated to pay any funding and applicable administrative fees for any on-line commitments made while this authorization is in effect. By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Date sent to vendor Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
20 Member Agency Authorization to Create a Custom Qualifying Area Request Form Member Agency is requesting authorization to create a Custom Qualifying Area (CQA) in order to meet specific supplemental funding requests for a custom geographic boundary. The CQA does not create a new permanent retail agency. For the purposes of this Addendum, a CQA is a custom geographic boundary that may include a portion or all of one or more of a Member Agency’s retail agencies’ service areas. The process to create a CQA on SoCalWaterSmart will take at minimum 3 months to define and can be longer depending on details of your request. Member Agency must obtain Metropolitan’s written pre-approval for the proposed CQA before implementation. Member Agency may be subject to additional reporting and inspection requirements for any project using a CQA which will be determined by Metropolitan if request is approved.

Member Agency Agreement Number
Virtual Retail Agency Name Contact Name
Start Date: End Date:

Explanation for Member Agency’s need to create a Custom Qualifying Area:

Please include the shapefile for the Custom Qualifying Area with this request.

I certify that the information provided in this request is accurate and in accordance with guidelines provided in this Agreement. I understand that this request does not create a new permanent retail agency and that the Custom Qualifying Area is a temporary, specific geographic boundary within the Member Agency service area in which a Member Agency may provide supplemental funding to consumers. Metropolitan must approve this request prior to Member Agency implementing supplemental funding requests for new Custom Qualifying Area By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
21 Member Agency Supplemental Funding Authorization
for Water Savings Incentive Program
Member Agency
Incentive (per
1,000 gal/yr)
Retail Agency
Incentive (per
1,000 gal/yr)
Supplement to Metropolitan’s funding for Water Savings
Incentive Program $ $
Member Agency Retail Agency
Total Authorized Funding* $ Total Authorized Funding* $ Start Date: Start Date:

End Date: End Date:
*This authorization represents the Agency’s total funding for the period This funding authorization is effective for only the period designated by the Member Agency/Retail Agency above or until a new authorization is approved by Metropolitan and implemented by Metropolitan’s vendor.

Each form submitted shall include the total authorization of the Agency for the specified time period. No funds will be carried over from prior forms. Retail Agency supplemental funding may also be recorded on this form. Incentives will not be applied retroactively.

Water Savings Incentive Program projects are typically multi-year projects with incentives paid in subsequent years. Member Agency is obligated to pay supplemental funding for any projects Metropolitan approves while this authorization is in effect. Metropolitan will debit the Member Agency’s monthly water bill for the supplemental funding portion of incentives when incentives are paid to the consumer. Member Agency shall reimburse Metropolitan for any supplemental funding that the Member Agency fails to provide as represented above and that Metropolitan provided or became obligated to provide on the Member Agency’s behalf.

The terms of this authorization may be modified only in writing by authorized representatives of Member Agency and Metropolitan. By signing, Member Agency agrees to these terms.

Authorizing Signature General Manager /Designee Date
Date received Approved by
Metropolitan
Use Only:

Date sent to vendor Authorization No.

Comments:

13.C

Addendum 21 – July 2022 Commercial Program
22 Guidelines for Turf Replacement Program (Page 1 of 4) Commercial Turf Replacement Program Guidelines:

Project must have a minimum of 250 square feet of turf removed, or if the entire site is less than 250 square feet, all turf must be removed.

Maximum of 50,000 square feet of turf eligible per water meter for funding per Fiscal Year.

Maximum of 200,000 square feet of turf eligible per water meter for funding per fiscal year for all projects on public agency property. A public agency is defined as any federal, state, regional or local governmental entity, agency or department, including any special district, joint powers authority, city, county, or other political subdivision of the State within Metropolitan’s service area boundary.

Limit of 1 application per water meter per year.

Public agency applicants to provide documentation of proof of public agency status at time of application submittal. Only public agencies may apply for the public agency turf rebate. The public agency turf rebate may not be paid to a private company.

Consumer to provide a simple landscape plan showing intended transformation including the required storm water feature. Approval of the application does not indicate approval of landscape plan or chosen storm water feature. Approval of the landscape elements will occur during post-inspection.

Completed project area must be covered by at least three (3) plants per 100 square feet.

The converted area must be designed to capture rainfall through infiltration or on-site storage for reuse.

Infiltration and rainwater capture has to be achieved using one of the following techniques: rain gardens, rock gardens, dry river beds, rain barrels, cisterns, berms, or swales.

Selected method should allow infiltration or capture of runoff and not channel to impervious surfaces and must meet all local and regional requirements. Project must include at least one of the following components, whichever is most desirable for project area:

Rain Gardens – a rain garden is a planted depression, or a hole filled with a loose, permeable soil mix that allows rainwater runoff from impervious urban areas, like roofs, driveways, walkways, parking lots, and compacted lawn areas the opportunity to be absorbed. Rainwater collects in the soil mix and ponding area and eventually seeps into surrounding soils over time. Plants are distributed throughout the garden. This reduces rain runoff by allowing storm water to soak into the ground (as opposed to flowing into storm drains and surface waters which causes erosion, water pollution, flooding, and diminished groundwater).

Rock Gardens – A rock garden is a shallow depression filled with 1-3 inch diameter gravel. This shallow depression should have enough of a side slope that the difference between level ground and the lowest point in the rock garden is visible to the eye. Rainwater is stored in the space between the stones and eventually percolates into the soil. Plants are distributed throughout the rock garden and there is no ponding area – so one can walk on it.

Dry River Beds – a dry river bed or dry stream is an area designed to slow heavy flows from rainfall and correct erosion problems. It is made up of a shallow swale lined with stone substantial enough to withstand a serious downpour. Large chunks of stone are used to slow the speed of storm water and to prevent erosion. In a garden, the careful placement of water-worn stone, or river slicks, along a swale is aesthetically pleasing and also provides an ideal place for plants. The dry river bed or

13.C

Addendum 21 – July 2022 Commercial Program
23 Guidelines for Turf Replacement Program (Page 2 of 4) stream should have enough of a side slope that the difference between level ground and the lowest point in the dry river bed is visible to the eye.

Swales –A vegetated swale is a shallow ditch that has gently sloping sides. These side slopes should create a ditch that is visibly lower than the surrounding landscape. Native perennial grasses are planted along the bottom and sides of the swale to slow runoff, filter sediments, and remove excess nutrients. A swale relies on gravity to move water and is designed to direct the water where you want it to go, such as flower or vegetable gardens. In order for the water to gravity flow it is recommended that there be a minimum 2% slope from beginning to end. In other words, the swale should be higher in elevation on one end and then slowly get lower – visualize a very slow slide.

Organic mulch should not be placed around any plants installed in the bottom or sides of the swale.

Berms – berms are mounds of earth with sloping sides that are located between areas of approximately the same elevation. Berms are constructed to direct or redirect water in order to keep water from flowing off the property.

Rain Barrel/Cisterns – rain barrels and cisterns are storage containers that capture runoff water from downspouts from a non-permeable catchment area such as a rooftop. Cisterns are a larger version of rain barrels, with a larger capacity for rainwater collection and storage. Rain barrels and cisterns must be connected to properly installed rain gutters and downspouts. In order for the rain barrel/cistern to qualify as a rainwater capture feature, the property must have existing gutters around the full perimeter of the roof and existing downspouts for adequate water collection. In the case of a partially flat roof, gutters and downspouts must be placed throughout all pitched areas in order to qualify. Rain barrels and cisterns must be properly installed and meet all local and regional requirements. Existing rain barrels and cisterns qualify provided they have been properly installed and provide water to the project.

A three-inch-deep ring of mulch must surround all plants. Acceptable forms of organic mulch include shredded bark, bark nuggets or wood chips. Organic mulch should not be placed around any plants installed in the bottom or sides of a vegetated swale. Therefore, the vegetated swale area is exempt from this requirement. Projects within a CalFire designated Very High Fire Severity Zone may use inorganic mulch such as rock or decomposed granite in place of organic mulch.

No bare soil is allowed. The use of organic materials is recommended as a groundcover for any bare spaces within the project area. Mulch or another permeable hardscape must cover any other bare spaces within the project area.

Irrigation modification or conversion required for all projects:
•Convert over-head sprays to drip, micro-spray, bubblers, or rotating nozzles; whichever is applicable; or
•Cap sprinkler heads or remove irrigation equipment and hand-water •No overhead spray sprinklers are allowed in the completed project

13.C

Addendum 21 – July 2022 Commercial Program
24 Guidelines for Turf Replacement Program (Page 3 of 4) No synthetic turf is allowed
No plants that appear to be turf are allowed
No plants categorized as invasive are allowed
Areas which have already been converted are not eligible Receipts will be requested, but not required
Consumer has 180 days to complete project
Consumers are responsible for complying with all applicable laws, codes, policies, covenants, conditions and restrictions.

Proposed project areas irrigated with recycled water are eligible unless barred by member agency.

Program Recommendations
•Installation of a smart controller is recommended
•A recommended plant list will be provided
Public Agency Turf Replacement Project Assistance Guidelines:

Project assistance is only available for projects located on public agency property. Applicants of Member Agency Administered Turf Replacement Programs are eligible for project assistance. Project assistance is optional and is not required for turf replacement program application submittal.

Applicants must submit documentation of proof of public agency status at time of application submittal.

Project assistance will be provided by MWD contracted consultants. Project assistance activities must fall into one of the following categories:
•Project design
•Budget development
•Contractor solicitation and selection
•Project timeline
•Turf Replacement Program application assistance
Consultants will provide guidance and technical assistance as needed within each of the approved categories. Assistance may include RFP development, bid review and selection, project design review, budget development and funding applications, project timeline tracking, and rebate application assistance. Consultants may also provide educational presentations to agency Board members and

13.C

Addendum 21 – July 2022 Commercial Program
25 Guidelines for Turf Replacement Program (Page 4 of 4) management on rebate program and turf replacement benefits. Consultant may not be used as a project manager and will not be responsible for project decisions, project design, and contractor payment or management.

Project assistance will end (1) once the rebate check is received by the applicant or (2) the rebate application is denied or (3) the customer chooses not to move forward with the project.

13.C

Addendum 21 – July 2022 Commercial Program
26 Turf Replacement Program
Additional Requirements Request
Using Metropolitan’s Regional Vendor (Page 1 of 2)
Member Agency ____________________________
Start Date
End Date:

Retail Agency ________________________________
Start Date:

End Date:

Member Agency Customization
Metropolitan’s minimum requirements are specified in Guidelines for Turf Replacement Program.

Member Agency or its retail agency may add additional requirements for turf replacement applications in their service area subject to approval by Metropolitan. Metropolitan retains the sole discretion to determine if Member Agency’s additional requirements are allowable in the regional program. Member agency is responsible for inspection of any additional requirements.

Please use the table below to describe the additional requirements. The Text for Application column is for the exact wording that Member Agency requests to appear on the online application for the given requirement. Two examples are given at the top of the chart.

Requirement Description Text for Application Changed from Previous Form
Sample
1 Plant type / coverage
requirement
Member Agency requires at least 80
percent of the converted area to be
living plant material.
“Applicants are required to
have at least 80 percent of the
area where turf was removed
replanted with drought
tolerant plants.”

Sample
2 Recycled Water Usage
gets lower rebate
CII sites using recycled water are
ineligible for full rebates.
“Applicants are required to
disclose whether the site
currently uses recycled water;
sites using recycled water are
eligible for reduced rebates.”

1 
2 
3 
4 
5 

13.C

Addendum 21 – July 2022 Commercial Program
27 Turf Replacement Program
Additional Requirements Request
Using Metropolitan’s Regional Vendor (Page 2 of 2)
If Member Agency has additional requirements, Member Agency may choose to approve projects via the online dashboard. Member Agency will have 30 days to complete approvals. After 30 days all applications will be automatically paid.

Check the appropriate box:
Member Agency will perform online approvals
Member Agency will not perform online approvals
If approved by Metropolitan, this Turf Replacement Additional Requirements Request is effective only for the period designated by the Member Agency/Retail Agency above, or until a new request is approved by Metropolitan and implemented by Metropolitan’s vendor.

Turf Replacement Additional Requirements Request forms received by Metropolitan by the 10th of a month shall become effective on the first day of the following month unless a later Start Date is specified.

Specified criteria will not be applied retroactively.

By signing, Member Agency becomes responsible for certifying that consumers are in compliance with any additional requirements listed above and certifies that the additional requirements have been verified by Member Agency.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Date sent to vendor Authorization No.

Comments:

13.C

Addendum 21 – July 2022 Commercial Program
28 Member Agency Supplemental Funding Authorization
Turf Replacement Program
Regional Incentive Metropolitan
Incentive
Member Agency
Incentive
Retail Agency
Incentive
Total
Incentive
Turf Replacement (max 50,000 sq. ft.) $2 per sq. ft. $ $ $ Check Box to  STOP any or all Supplemental Funding, sign form, and submit to Metropolitan.

Member Agency __________________________________
Turf Replacement Funding $_______________ Add/Subtract Additional Funds1 $_______________
Total Authorized Funding $_______________ Start Date
End Date:

Retail Agency ________________________________
Turf Replacement Funding $_____________
Add/Subtract Additional Funds1 $_____________
Total Authorized Funding $_____________
Start Date:

End Date:
1If this is not the first form this fiscal year, indicate amount of funding being added or subtracted This funding authorization is effective only for the period designated by the Member Agency/Retail Agency above, or until a new authorization is approved by Metropolitan and implemented by Metropolitan’s vendor.

Each form submitted shall include the total authorization of the Agency for the specified time period.

No funds will be carried over from prior forms. Retail Agency supplemental funding may also be recorded on this form.

Supplemental funding forms received by Metropolitan by the 20th of a month shall become effective on the first day of the following month unless a later Start Date is specified. Incentives will not be applied retroactively. If the shapefile for a retail agency’s boundaries needs to be updated, Member Agency must submit file to Metropolitan by the 20th of the month for verification, review, and implementation.

Member Agency is obligated to pay supplemental funding for any on-line commitments made while this authorization is in effect. By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Metropolitan
Use Only: Date received Approved by
Date sent to vendor Authorization No.

Comments:

13.C

Addendum 21 – July 2022 Commercial Program
29 Guidelines for Member Agencies Administering
a Local Turf Replacement Program with Regional Funding (Page 1 of 2) Member agencies choosing to run their own turf replacement programs with regional funding will have to at a minimum meet the requirements of the regional program and will have to provide the following information:
• For Metropolitan to track budget activity, Member Agency must report the total committed amount for the week by site address on a weekly basis at a minimum. Agency may update information as often as necessary.
• Agency is responsible for updating the reserved committed amount by site address as needed, this includes reducing the committed amount and cancellations. Member Agency must complete all required data fields as requested to complete the reservation which includes, but not limited to site type, pre-inspection square footage, and application number. Applications will be deemed committed once the application is received by the agency. The original amount reserved is the maximum amount that can be paid on each application.
•Budget will be tracked by Metropolitan. If the determination is made to close the application process for the fiscal year, all programs using Metropolitan funding must also close. There will be no wait list once the program is closed for the fiscal year. If Member Agency chooses to start their own wait list, Member Agency will be responsible for those applications and will not be reimbursed by Metropolitan. Once the program is closed for the fiscal year it will not be re- opened until the following fiscal year. If Member Agency chooses to continue the program for their consumers it will have to be fully funded and the Member Agency will be responsible for all costs.
•For public agency projects Member Agency must obtain documentation from applicants which proves public agency status of the applicant as defined by Metropolitan. Metropolitan reserves the right to request documentation as necessary.
•Metropolitan reserves the right to request application packages as necessary. Depending on the status of the applications, packages shall contain all necessary documents to support the applications, such as inspection reports, photos, original application, cancelled check, etc. •Metropolitan’s vendor will perform pre and post inspections for commercial turf removal applications including public agency. Coordination’s with Metropolitan’s vendor will be done in agreement with Metropolitan.
•For commercial properties there will be no variance on the measurements. Metropolitan will pay the amount measured by Metropolitan’s vendor per square foot or up to the total cost of project invoices, whichever is less.
•For public agency projects all plants must be counted within the first 50,000 square feet.

For square footage above that amount a minimum of 10% of the area must have a plant count.

The total number of plants must be calculated from both numbers. •Member Agency may only invoice Metropolitan if there is an approved reservation for the site address. Member Agency and/or Metropolitan is responsible for confirming the paid square footage, total paid amount, and Metropolitan Invoice Number before payment can be rendered to the agency.

13.C

Addendum 21 – July 2022 Commercial Program
30 Guidelines for Member Agencies Administering
a Local Turf Replacement Program with Regional Funding (Page 2 of 2) •Member Agency may only pay the public agency rebate to public agencies as defined by Metropolitan. The public agency rebate may not be paid to a private company. •On the second year of the budget cycle, Member agency has until May 30 th to reconcile all reservations accurately reflecting active applications only. Agency must report by May 30th the total residential and commercial carry-over balance for the next fiscal year to Metropolitan and must temporarily withhold from submitting new reservations until the new budget cycle has commenced or Metropolitan staff has advised otherwise
Member Agency will only bill Metropolitan for the square footage measured or up to the total cost of project invoices, whichever is less.

If Member Agency chooses to use Metropolitan’s regional vendor for turf replacement for fully funded projects, Member Agency is responsible for all inspections.

13.C

Addendum 21 – July 2022 Commercial Program
31 Member Agency Using Metropolitan’s Regional Vendor
Turf Replacement Program
Fully Funded by Member Agency
Turf Replacement Member Agency
Incentive
Retail Agency
Incentive Administrative Fees Max sq. ft.
per application Total Cost
Turf Replacement $
per square foot
$
per square foot
$ 500
per application

per square foot
$
Member Agency Retail Agency
Authorized Funding $ Authorized Funding $
Add/Subtract Additional Funds1 $ Add/Subtract Additional Funds1 $ Total Authorized Funding $ Total Authorized Funding $ Start Date: Start Date:

End Date: End Date:
1 If this is not the first form for this fiscal year, indicate amount of funding being added or subtracted Member Agency opts to use Metropolitan’s regional vendor to provide rebates. Member Agency or Retail Agency will be fully- funding rebates and must pay associated administrative fees. Retail Agency supplemental funding may also be recorded on this form.

This funding authorization is effective for the period above only (End Date cannot exceed June 30, 2024), or until a new authorization is approved by Metropolitan and implemented by Metropolitan’s vendor. Each form submitted shall include the total authorization of the Agency for the specified time period which will be used for incentives and administrative fees. No funds will be carried over from prior forms.

Funding forms received by Metropolitan by the 20th of a month shall become effective on the first day of the following month unless a later Start Date is specified. Incentives will not be applied retroactively. If the shapefile for a retail agency’s boundaries needs to be updated, Member Agency must submit file to Metropolitan by the 20th of the month for verification, review, and implementation.

Member Agency is obligated to pay any funding and applicable administrative fees for any on-line commitments made while this authorization is in effect.

By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved byMetropolitan
Use Only:

Date sent to vendor Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
32 Public Agency Turf Replacement Program
Additional Requirements Request
Using Metropolitan’s Regional Vendor (Page 1 of 2)
Member Agency ____________________________
Start Date
End Date:

Retail Agency ________________________________
Start Date:

End Date:

Member Agency Customization
Metropolitan’s minimum requirements are specified in Guidelines for Turf Replacement Program.

Member Agency or its retail agency may add additional requirements for turf replacement applications in their service area subject to approval by Metropolitan. Metropolitan retains the sole discretion to determine if Member Agency’s additional requirements are allowable in the regional program. Member agency is responsible for inspection of any additional requirements.

Please use the table below to describe the additional requirements. The Text for Application column is for the exact wording that Member Agency requests to appear on the online application for the given requirement. Two examples are given at the top of the chart.

Requirement Description Text for Application Changed from Previous Form
Sample
1 Plant type / coverage
requirement
Member Agency requires at least 80
percent of the converted area to be
living plant material.
“Applicants are required to
have at least 80 percent of the
area where turf was removed
replanted with drought
tolerant plants.”

Sample
2 Recycled Water Usage
gets lower rebate
CII sites using recycled water are
ineligible for full rebates.
“Applicants are required to
disclose whether the site
currently uses recycled water;
sites using recycled water are
eligible for reduced rebates.”

1 
2 
3 
4 
5 

13.C

Addendum 21 – July 2022 Commercial Program
33 Public Agency Turf Replacement Program
Additional Requirements Request
Using Metropolitan’s Regional Vendor (Page 2 of 2)
If Member Agency has additional requirements, Member Agency may choose to approve projects via the online dashboard. Member Agency will have 30 days to complete approvals. After 30 days all applications will be automatically paid.

Check the appropriate box:
Member Agency will perform online approvals
Member Agency will not perform online approvals
If approved by Metropolitan, this Turf Replacement Additional Requirements Request is effective only for the period designated by the Member Agency/Retail Agency above, or until a new request is approved by Metropolitan and implemented by Metropolitan’s vendor.

Turf Replacement Additional Requirements Request forms received by Metropolitan by the 10th of a month shall become effective on the first day of the following month unless a later Start Date is specified.

Specified criteria will not be applied retroactively.

By signing, Member Agency becomes responsible for certifying that consumers are in compliance with any additional requirements listed above and certifies that the additional requirements have been verified by Member Agency.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Date sent to vendor Authorization No.

Comments:

13.C

Addendum 21 – July 2022 Commercial Program
34 Member Agency Supplemental Funding Authorization
Public Agency Turf Replacement Program
Regional Incentive Metropolitan
Incentive
Member Agency
Incentive
Retail Agency
Incentive
Total
Incentive
Public Agency Turf Replacement (max
200,000 sq. ft.) $3 per sq. ft. $ $ $
Check Box to  STOP any or all Supplemental Funding, sign form, and submit to Metropolitan.

Member Agency __________________________________
Turf Replacement Funding $_______________ Add/Subtract Additional Funds1 $_______________
Total Authorized Funding $_______________ Start Date
End Date:

Retail Agency ________________________________
Turf Replacement Funding $_____________
Add/Subtract Additional Funds1 $_____________
Total Authorized Funding $_____________
Start Date:

End Date:
1If this is not the first form this fiscal year, indicate amount of funding being added or subtracted This funding authorization is effective only for the period designated by the Member Agency/Retail Agency above, or until a new authorization is approved by Metropolitan and implemented by Metropolitan’s vendor.

Each form submitted shall include the total authorization of the Agency for the specified time period.

No funds will be carried over from prior forms. Retail Agency supplemental funding may also be recorded on this form.

Supplemental funding forms received by Metropolitan by the 20th of a month shall become effective on the first day of the following month unless a later Start Date is specified. Incentives will not be applied retroactively. If the shapefile for a retail agency’s boundaries needs to be updated, Member Agency must submit file to Metropolitan by the 20th of the month for verification, review, and implementation.

Member Agency is obligated to pay supplemental funding for any on-line commitments made while this authorization is in effect. By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Metropolitan
Use Only:

Date received Approved by
Date sent to vendor Authorization No.

Comments:

13.C

Addendum 21 – July 2022 Commercial Program
35 Member Agency Using Metropolitan’s Regional Vendor
Public Agency Turf Replacement Program
Fully Funded by Member Agency
Turf Replacement Member Agency
Incentive
Retail Agency
Incentive Administrative Fees Max sq. ft.
per application Total Cost
Turf Replacement $
per square foot
$
per square foot
$ 500
per application

per square foot
$
Member Agency Retail Agency
Authorized Funding $ Authorized Funding $
Add/Subtract Additional Funds1 $ Add/Subtract Additional Funds1 $ Total Authorized Funding $ Total Authorized Funding $ Start Date: Start Date:

End Date: End Date:
1 If this is not the first form for this fiscal year, indicate amount of funding being added or subtracted Member Agency opts to use Metropolitan’s regional vendor to provide rebates. Member Agency or Retail Agency will be fully- funding rebates and must pay associated administrative fees. Retail Agency supplemental funding may also be recorded on this form.

This funding authorization is effective for the period above only (End Date cannot exceed June 30, 2024), or until a new authorization is approved by Metropolitan and implemented by Metropolitan’s vendor. Each form submitted shall include the total authorization of the Agency for the specified time period which will be used for incentives and administrative fees. No funds will be carried over from prior forms.

Funding forms received by Metropolitan by the 20th of a month shall become effective on the first day of the following month unless a later Start Date is specified. Incentives will not be applied retroactively. If the shapefile for a retail agency’s boundaries needs to be updated, Member Agency must submit file to Metropolitan by the 20th of the month for verification, review, and implementation.

Member Agency is obligated to pay any funding and applicable administrative fees for any on-line commitments made while this authorization is in effect.

By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved byMetropolitan
Use Only:

Date sent to vendor Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
36 Member Agency Supplemental Regional Incentives for Sites Using Recycled Water Allowed/Not Allowed in Member Agency’s Service Area This form is used by Member Agency to signify whether Metropolitan’s Regional Program incentives are allowed or NOT allowed for sites using recycled water, or if it wishes to review sites using recycled water on a case-by-case basis to determine whether those sites are eligible for program incentives. Member Agency must check the appropriate box for each program; then sign, date, and return the form to Metropolitan. A response must be provided to Metropolitan for each program listed below.  Check a box for each program
Regional Program
Allowed to Receive
Incentives Using
Recycled Water
Not Allowed to
Receive Incentives
Using Recycled
Water
Member Agency Will
Determine Site
Eligibility for CCP
Funding on
Case-By-Case Basis
1 Regional Program SoCalWaterSmart   
Start Date: End Date:
2 Large Landscape Surveys   
Start Date: End Date:
3 Water Savings Incentive Program   
Start Date: End Date:

I agree that the above programs are to be treated as noted above for sites using recycled water in Member Agency’s service area. This direction is to remain in place until a new form is submitted.

Member Agency
Authorizing Signature General Manager /Designee Date
Date received Approved by
Metropolitan
Use Only:

Date sent to vendor Authorization No.

Comments:

13.C

Addendum 21 – July 2022 Commercial Program
37 Accept or Forfeit Allocated Funds Fiscal Year 2022/23 and Fiscal Year 2023/24 MWD-Funded/Member Agency Administered Incentive Program (Page 1 of 2) Member Agency has a total allocation of $550,000 (2 year budget at once) to be used for both commercial and residential device-based projects, customized with documented water savings projects, customized with non-documented water savings projects, and customized with non-documented water savings in disadvantaged communities’ projects.

Any projects using member agency allocated funds must be pre-approved before implementation and invoicing.

Member Agency is responsible for all costs in excess of the allocation. Member Agency may use all or a portion of its allocation for eligible agency administered commercial device-based projects, customized with documented water savings projects, customized with non-documented water savings projects (these types of projects have specific limitations) or customized with non-documented water savings in disadvantaged communities and the remainder, if any, for residential projects. Member Agency does not have to specify how much of its allocation will be used for residential and commercial projects, but the combination of both cannot exceed the total allocation listed above.

The allocation may not be used to pay supplemental incentives under the Regional Program, administrative fees when using Metropolitan’s vendor, or Member Agency staffing costs. Metropolitan funds will be paid upon submission and approval of invoices and Excel database from Member Agency for eligible device-based projects, customized with documented water savings projects, customized with non-documented water savings projects or customized with non-documented water savings in disadvantaged communities’ projects up to the total amount of Member Agency’s allocation.

This allocation generally applies to eligible project costs incurred between July 1, 2022 and June 30, 2024.

Member Agency must submit invoices by the 20th of the month in order to be credited on that month’s water bill. All program invoices must be submitted no later than noon on June 30, 2024, or the unused funding will be forfeited.

Programs or projects and their respective invoices must comply with eligibility and reporting requirements.

Member Agency invoices for commercial projects must use incentive amounts for commercial devices as specified on the Commercial Incentives list or as provided in future addenda to this agreement.

Metropolitan will review and approve payment of eligible costs up to the total allocation, and credit or debit Member Agency through the monthly water bill.

By signing this form, Member Agency agrees to comply with reporting requirements outlined on within the Requirements for Incentive Reimbursement section of this document. If Member Agency does not comply with reporting requirements, allocation may be reduced.

13.C

Addendum 21 – July 2022 Commercial Program
38 Accept or Forfeit Allocated Funds Fiscal Year 2022/23 and Fiscal Year 2023/24 MWD-Funded/Member Agency Administered Incentive Program (Page 2 of 2) Member Agency must select Option 1, Option 2, or Option 3 below (check one box), sign, and return this form to Metropolitan to remain eligible for funding. This form becomes null and void upon submission of a subsequent form.

MWD-Funded/Member Agency Administered Incentive Program Member Agency _______________________________________
 Option 1: Accept Entire Allocated Funds
Authorizing Signature General Manager / Designee Date
 Option 2: Accept Partial Allocation totaling $_________________________ Authorizing Signature General Manager / Designee Date
 Option 3: Forfeit Entire Allocated Funds
Authorizing Signature General Manager / Designee Date

13.C

Addendum 21 – July 2022 Commercial Program
39 Requirements for Incentive Reimbursement (Page 1 of 6) MWD-Funded/Member Agency Administered Incentive Program Projects Eligible for Metropolitan Funding
Metropolitan’s funding under the MWD-Funded/Member Agency Administered Incentive Program will be provided for five types of Member Agency administered projects.

1. Device-based project: Eligible devices must be included in commercial incentive list. Metropolitan incentives will be available for member agency projects that retrofit, install or distribute devices independent of the regional rebate program. A typical example is direct installation or distribution of devices.

2. Customized with documented water savings project: For projects that result in water savings through customized site improvements, Metropolitan’s funding is limited to $195 per acre-foot of estimated water savings, based on project life and up to one-half of eligible project costs. Metropolitan’s regional program vendor cannot be used for customized projects. Restrictions may apply.

3. Customized with non-documented water savings project: For projects that provide value to the region but the water savings may be difficult to measure. Metropolitan’s funding will be paid up to the amount approved by Metropolitan for the project. Metropolitan’s regional program vendor cannot be used for these projects.
•For agencies with an annual allocation greater than $50,000, up to 25 percent of their allocation may be used towards these types of projects.
•For agencies with an annual allocation less than $50,000, agency may choose to use its entire allocation towards these types of projects.

4. Disadvantaged communities’ project: For projects where member agency has identified and targeted disadvantaged communities. Metropolitan’s funding will be paid up to the amount approved by Metropolitan for the project. Metropolitan’s regional program vendor cannot be used for these projects.
•Member agency can use its entire allocation for disadvantaged communities. •Project cannot be for rebates for premium high-efficiency toilets in pre-1994 multi- family properties.

5. Public Agency Project: For projects where member agency has identified that it will provide one of the below benefits to a public agency within their service area. Metropolitan’s funding will be paid up to the amount approved by Metropolitan for the project. Metropolitan’s regional program vendor cannot be used for these projects.
•Member agency can use its entire allocation for public agency projects. •A public agency is defined as any federal, state, regional or local governmental entity, agency or department, including any special district, joint powers authority, city, county, or other political subdivision of the State within Metropolitan’s service area boundary.

13.C

Addendum 21 – July 2022 Commercial Program
40 Requirements for Incentive Reimbursement (Page 2 of 6) MWD-Funded/Member Agency Administered Incentive Program •Project must meet the criteria for one of the following categories:
•Public agency facility improvements: member agency must show that the proposed project will result in quantifiable water savings on a public property. Projects may be indoor or outdoor improvements or a combination of both. Improvements include but are not limited to replacement of devices with more efficient models, irrigation improvements, and turf replacement projects. •Regulatory compliance: member agency must show that the proposed project will assist a public agency in meeting an established water conservation regulatory requirement. Project proposal must include the language of the regulation that the project is supporting and a detailed description of how the project will assist with meeting the regulation. Eligible projects include studies, field work, data analysis, and report development. Education, outreach, rebates, and staff labor are not eligible projects within this category.
•Drought response marketing: member agency may submit proposals for drought outreach and marketing projects. Marketing materials must directly address the current drought. Materials may include fliers, bill stuffers, social media campaigns, drought outreach webpages, videos, and billboards. Cost of material development (including consultant contracting), printing, mailing, and advertising costs are all eligible projects within this category. Equipment costs, staff labor, advertisement and materials unrelated to the current drought, generic conservation program advertising, and other generic outreach items that do not directly include drought response specific messaging are not eligible projects.

All projects must be approved by Metropolitan prior to the start of the project.

Metropolitan will not reimburse member agencies for the same device, service and/or any Metropolitan funded program more than once.

Inspection and Certification Requirements
In order for Member Agency to be reimbursed for incentives the following describes the minimum inspection process that has to be performed for each project and certified on each invoice.

Member Agency must have written procedures for inspections and Metropolitan may require Member Agency to submit its procedures to Metropolitan at any time. Metropolitan may also request inspection reports for specific projects. Metropolitan may perform onsite inspections of projects prior to payment or at any time. Inspection results may affect payment made to Member Agency or may be billed to Member Agency if already paid.

Member Agency will physically inspect a minimum of 5 percent of each project approved by Metropolitan before invoicing.

In addition, Member Agency must inspect any individual site(s) within the approved project(s) that exceeds $10,000 in Metropolitan’s funding. Member Agency must also notify Metropolitan within 3 to 5 business days of upcoming inspection by Agency for site(s) with an approved project exceeding $10,000.

13.C

Addendum 21 – July 2022 Commercial Program
41 Requirements for Incentive Reimbursement (Page 3 of 6) MWD-Funded/Member Agency Administered Incentive Program Metropolitan or its designated representative may attend inspection. Notification of upcoming inspection to be sent to [email protected].

Member Agency will report progress toward the 5 percent inspection requirement on each invoice.

1. Member Agency inspection at a minimum will:
•Validate quantity of devices installed.
•Verify new device type, make, and model with Project information. •Verify Installation address or specific locations within the address with Project documentation. •With permission from the consumer, take photographs relating to the devices installed to be included in inspection report.
a. Indoor Inspection: Indoor inspection includes detailed fixture count of toilets, urinals, dry vacuum pumps, food steamers, ice machines. Access to bathrooms, kitchens, eating facilities, and medical facilities are required to perform the inspection and contact person should be made aware of this prior to the inspection.
b. Outdoor Inspection: Outdoor inspection includes count of installed and operating landscape devices such as irrigation controllers and nozzles; and cooling tower controllers.

Access to either landscape area or rooftop is required to perform the inspection. For irrigation controllers, inspect the model to ensure it matches the rebate application and if possible have contact person show inspector how controller has been programmed, and confirm quantity of active stations.

2. Amount of Inspections
a. When conducting an inspection, Member Agency must inspect 100 percent of devices on the property being inspected, with the exception of large projects. b. The total number of devices to be inspected for large projects will be a minimum of 10 percent of the total devices installed. The total number of installations to be inspected will be dependent on project access and the discretion of the Member Agency’s inspector based on findings conducted during the inspection.
c. Large projects are defined as:
i. For plumbing devices – 50 device units or more in one installation address. ii. For irrigation controllers – 20 controllers or more in one installation address. Note that irrigation controllers may be installed in different landscape areas inside a single complex.
iii. For sprinkler nozzles – 100 nozzles or more in one installation address.

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Addendum 21 – July 2022 Commercial Program
42 Requirements for Incentive Reimbursement (Page 4 of 6) MWD-Funded/Member Agency Administered Incentive Program

3. Potential Inspection Results:
a. Partial fail: Inspection completed with discrepancies between Project information and inspection process. Member Agency is to only bill Metropolitan for verified quantity. b. Device(s) installed at a different location: The installation must be inspected prior to billing Metropolitan. If installation is verified at the different location, Project information must be revised to reflect new information.
c. Device count is different from the application:
i. If the count is more, only the amount approved in the Project will be reimbursed. ii. If the inspection count is less, only the verified count will be billed to Metropolitan.

For larger projects where the inspection count is less, the Member Agency inspector will increase the inspection to at least 20 percent of total installations. The percentage found to be installed for large projects will be applied against the total and the total quantity will be reduced by that percentage. For example, after inspecting 20 percent of the total installations of 100 toilets, 15 out of 20 toilets were verified installed; then the final approved count would be 75 toilets rather than 100. If inspection reveals a discrepancy as described in the example, Member Agency may choose to inspect 100 percent of the project, otherwise the extrapolation as shown on the example must be taken and the amount revised prior to billing Metropolitan.
d. The make/model is different from the application: Verify that different make/model is a Metropolitan approved device. If so, inspect as usual and revise information on Project documentation prior to billing Metropolitan.

4. Failed inspections will not be billed to Metropolitan. Possible reasons for failure:
a. Device(s) not installed
b. Installed device(s) has been removed
c. Access to property not allowed
d. Device(s) installed at a different site
e. Unable to schedule inspection with consumer
All projects that require inspection must be inspected prior to Member Agency invoicing Metropolitan.

13.C

Addendum 21 – July 2022 Commercial Program
43 Requirements for Incentive Reimbursement (Page 5 of 6) MWD-Funded/Member Agency Administered Incentive Program Project Approval and Payment Process
The process for Metropolitan approval and reimbursement for MWD-Funded/Member Agency Administered projects is as follows:

1. Member Agency submits a signed Project Pre-Approval Form prior to implementing project.

The form shall include any necessary supporting documentation.

2. Metropolitan shall approve, reject, or convene a peer review panel to consider the request.

The participants in the peer review panel shall be determined by Metropolitan. Previously reviewed Member Agency Administered Incentive Program Projects are not guaranteed approval in the new budget cycle. All project proposals that are submitted as a continuation from the previous budget cycle are subject to review by panel to ensure proposal still meet the funding requirements per the Addendum.

3. If project is approved, Member Agency may implement its project. Certain projects may include conditions with approval, Member Agency must adhere and meet the conditions that the panel includes with their approval (this includes, but not limited to co-branding marketing requirements).

When billing Metropolitan all work included in the invoice must be completed and inspected as appropriate.

4. Member Agency shall only invoice Metropolitan for funding within its total allocated amount.

5. To allow for cost effective invoice processing, where possible, Member Agency should submit invoices that are no less than $10,000. Member Agency must submit invoices by the 20th of the month in order to be placed on the current month’s water bill.

6. When submitting an invoice, Member Agency must use invoice template form provided and also submit an Excel database using Metropolitan’s template. Invoice and database must only be submitted by email to [email protected].

7. Member Agency must complete all required data fields on the database correctly in order to process incentive reimbursement. The database must include the data fields in the order shown below for the invoice to be processed, where applicable. Metropolitan will provide an Excel spreadsheet with dropdowns to Member Agency upon request. For customized with documented water savings projects, customized with non-documented water savings projects, customized with non-documented water savings in disadvantaged communities’ projects, and customized with non-documented water savings public agency’s projects Member Agency should coordinate database requirements with Metropolitan on a case-by-case basis.

13.C

Addendum 21 – July 2022 Commercial Program
44 Requirements for Incentive Reimbursement (Page 6 of 6) MWD-Funded/Member Agency Administered Incentive Program Required Database Fields for invoice payment:
a. Performing Member agency
b. Performing Retail agency
c. Credit Member agency
d. Credit Retail agency
e. Payee
f. Install Address
g. Apartment/Unit
h. Installation City
i. Installation Zip code
j. Measure (Device)
k. Brand
l. Model
m. Rebate Paid Date
n. Stations
o. Acres
p. QUS (Quantity)
q. Metropolitan Amount
r. USBR Amount
s. DWR Amount
t. Invoice Number
u. Agreement Number

8. Metropolitan shall provide payment to Member Agency by means of a credit on their monthly water bill from Metropolitan. Member Agency shall be solely responsible for any incentive payments to consumers or other applicable third parties.

9. All program invoices must be submitted no later than June 30, 2024, with an email time stamp no later than noon on the 30th, or the unused funding will be forfeited.

13.C

Addendum 21 – July 2022 Commercial Program
45 Member Agency Administered Project Pre-Approval Request MWD-Funded/Member Agency Administered Incentive Program Member Agency must obtain Metropolitan’s written pre-approval for all projects prior to implementation and invoicing.

Project Type:  Device-based  Customized with documented water savings
 Customized with non-
documented water savings
Member Agency Agreement Number
Retail Agency Contact Name
Project Title Contact E-Mail Address
Project Start Date Contact Phone Number
Project End Date Estimated Portion of Funding for this Project $
Project Description:

Additional information to include for Customized with documented water savings and Customized with non-documented water savings:
1) Customized with documented water savings projects attach supporting documentation for the water savings estimate
2) Customized with non-documented water savings projects explain how project provides value to the region I certify that the information provided in this request is accurate and in accordance with guidelines provided in this Agreement and understand that Metropolitan must approve this request prior to Member Agency seeking reimbursement from Metropolitan for this project. By signing, Member Agency agrees to these terms.

Member Agency

Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
46 Member Agency Disadvantaged Communities Project Pre-Approval Request MWD-Funded/Member Agency Administered Incentive Program Member Agency must obtain Metropolitan’s written pre-approval for all projects prior to implementation and invoicing.

Project Type: Disadvantaged Community (DAC) Project
Member Agency Agreement Number
Retail Agency Contact Name
Project Title Contact E-Mail Address
Project Start Date Contact Phone Number
Project End Date Estimated Portion of Funding for this Project $
Criteria used to identify DAC areas:

Project Description:

I certify that the information provided in this request is accurate and in accordance with guidelines provided in this Agreement. I understand that this project must be conducted in a DAC region, and that Metropolitan must approve this request prior to Member Agency starting the project and seeking reimbursement from Metropolitan for this project.

By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
47 Member Agency Public Agency Project Pre-Approval Request MWD-Funded/Member Agency Administered Incentive Program Member Agency must obtain Metropolitan’s written pre-approval for all projects prior to implementation and invoicing.

Project Type: Improves Water Efficiency Meets regulatory requirements Drought Marketing Project: Public Agency
Member Agency Agreement Number
Retail Agency Contact Name
Project Title Contact E-Mail Address
Project Start Date Contact Phone Number
Project End Date Estimated Portion of Funding for this Project $
Site/Location
This Project is part of the following approved criteria: Agency must provide proof that the site where the work will be performed meets the definition of a public agency as defined in this addendum ***********
Project Description:

I certify that the information provided in this request is accurate and in accordance with guidelines provided in this Agreement. I understand that this project must be conducted in a Public Agency property and that the Public Agency for this project meets the definition of a Public Agency determined in this contract, and that Metropolitan must approve this request prior to Member Agency starting the project and seeking reimbursement from Metropolitan for this project.

By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan Use Only:

Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
48 Requirements for Incentive Reimbursement for State Water Project Dependent Member Agencies Affected by the Emergency Water Conservation Program (Page 1 of 2)
Emergency Water Conservation Program project: For projects only within an MWD defined State Water Project dependent area to assist the member agency in complying with the watering restrictions set forth in Metropolitan’s Emergency Water Conservation Program including drought-related actions, drought messaging, and code enforcement. Generic conservation program or other messaging will not be approved under this category. Other items excluded from this funding category include: vehicle purchases/leases, office equipment purchases (eg. computers, desks, printers, chairs), and goods or services that do not support the enforcement and implementation of the Emergency Water Conservation Program. Field enforcement equipment such as cameras, door hangers, and irrigation tools are allowed under this category. For agencies subject to the Emergency Water Conservation Program, agencies may use in-house staff labor. Projects that include in-house staff labor will be capped at $49/hour for full-time, part-time, and temporary staff. The credit for in-house staff labor will not exceed the actual amount paid per hour. Metropolitan will only pay in-house labor for hours identified as spent working on an agency’s local enforcement program. If invoicing Metropolitan for in-house labor, agency must submit sufficient supporting documentation with the invoice. Please contact Metropolitan staff for more detailed requirements.

In order for a Member Agency to use MAAP funding for an Emergency Water Conservation Program project, a Member Agency must:
•Adopt restrictions that limit outdoor watering to one day per week (or its equivalent) and watering times to prevent substitution of water use from newly banned days to permitted days.

Member Agency must also submit to Metropolitan an enforcement plan with real consequences to the consumer or end user for failing to abide by the one-day-per-week restriction or ban on outdoor water use. This enforcement plan must be auditable, with a clear and transparent way to verify enforcement if expected water use reductions fall short; or •Adopt a plan to achieve compliance by meeting an agency-specific volumetric delivery limit from Metropolitan every month
Metropolitan will provide more details on enforcement plan requirements to agencies required to comply.

A State Water Dependent Member Agency as defined by Metropolitan can use its entire Member Agency Administered allocation for an Emergency Water Conservation Project within a State Water Project dependent area for enforcement activities. Upon termination of the Emergency Water Conservation Program, the Member Agency Administered Program funding and procedures will revert back to previously established guidelines. All approved Emergency Water Conservation Program projects will be effectively cancelled the date the Board has chosen to terminate the program. Once terminated and if funding is still available, Member Agency may still invoice Metropolitan for enforcement activity performed up to the date the Board terminated the Emergency Water Conservation Program and until the end of the same fiscal year the Board terminated the Program. Metropolitan will not reimburse Member Agency for new activity performed on an Emergency Water Conservation Program project after the date the Board has terminated the program. At the conclusion of the program, all projects will need to be resubmitted under pre-existing funding categories (device-based, customized with documented

13.C

Addendum 21 – July 2022 Commercial Program
49 Requirements for Incentive Reimbursement for State Water Project Dependent Member Agencies Affected by the Emergency Water Conservation Program (Page 2 of 2)
water savings, customized with non-documented water savings, or disadvantaged communities project).

Projects approved as part of the Emergency Water Conservation Program are not guaranteed approval under the Member Agency Administered Program and will be subject to reevaluation and approval from the review panel.

All projects that require inspection must be inspected prior to Member Agency invoicing Metropolitan For this program Member Agency who choose to comply with Metropolitan’s Emergency Water Conservation program through outdoor use limitations, must submit both the watering restrictions and the plans for enforcing them at the retail level. Plans must be in place no later than June 1, 2022. Non- compliant Member Agencies will face volumetric penalties of $2,000 per acre-foot of use above certain limits. If all water providers within a wholesale Member Agency choose the water restrictions path, then no volumetric penalties would be assessed.

Penalties will be assessed and billed monthly. If an agency misses the June 1 deadline for compliance, penalties will be charged for that entire month. Once in compliance, penalties stop accruing at the beginning of the following month
Any penalties collected will be returned to the affected State Water Dependent Member Agencies through the Member Agency Administered Program and the projects approved under the Emergency Water Conservation Program funding category. Penalties returned to Metropolitan will be allocated to each SWP dependent area member agency utilizing the same methodology as general MAAP funding.

The distributed penalties will be added to each Member Agencies pool of member agency administered funding but will not be available for use until the Member Agency has exhausted their allocation. The additional funding received from penalties from the Emergency Water Conservation Program will expire when the Board terminates the Emergency Water Conservation Program. At the conclusion of the program, Member Agency Administered funding and procedures would revert back to the previously established guidelines before the implementation of the Emergency Water Conservation Program.

If a member agency chooses to appeal their penalty, the member agency must comply with the Office of the General Manager’s procedure for reviewing or redetermining any penalties assessed on the Member Agency pursuant to the Emergency Water Conservation Program. The General Manager shall review any appeals submitted through this process. Penalties under appeal will not be available for member agency use. Money will only be released once the appeal process has ended and the penalties assessed have been confirmed.

The terms and conditions for Reimbursement for State Water Project Dependent Member Agencies affected by the Emergency Water Conservation Program will become effective on June 1, 2022 in order to support agencies during these unprecedented times. Effective June 1, 2022, agencies can use their FY20-22 budget allocations for projects that meet eligibility under the Emergency Water Conservation Program project category. All invoices must be submitted by June 30, 2022 by noon if requesting credit under FY20-22 allocation (no exceptions). Effective July 1, 2022, member agency will have access to request reimbursement from their FY22-24 budget allocation.

13.C

Addendum 21 – July 2022 Commercial Program
50 Member Agency Emergency Water Conservation Program Project Pre-Approval Request
MWD-Funded/Member Agency Administered Incentive Program Member Agency must obtain Metropolitan’s written pre-approval for all projects prior to implementation and invoicing.

Project Type: Emergency Water Conservation Program Project Member Agency Agreement Number
Retail Agency Contact Name
Project Title Contact E-Mail Address
Project Start Date Contact Phone Number
Project End Date Estimated Portion of Funding for this Project $
Project Description:

I certify that the information provided in this request is accurate and in accordance with guidelines provided in this Agreement. I understand that this project must be conducted in a State Water Project Dependent Area, and that Metropolitan must approve this request prior to Member Agency starting the project and seeking reimbursement from Metropolitan for this project.

By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
51 Guidelines for Municipal Leak Detection and
Repair Grant Pilot Program (Page 1 of 3)
Municipal Leak Detection and Repair Grant Program Guidelines:

Grant program will offer up to $100,000 per budget cycle per individual member agency.

Eligible projects must be located on the utility side of the meter box. Projects that include the meter box are also eligible. Leak detection and repair projects located on the customer side of the meter box are not eligible for funding through this program.

Agency may request grants for any amount and for as many projects that the agency may complete within the two-year cycle. In case a project is not completed, agency may ask for a continuation project in the following budget cycle. Agency will have to submit for the continuation project and be approved before invoicing on the continuation project. Funding for project continuation will come out of the following budget cycle. Funding amounts do not roll over between budget cycles.

Agency may choose to use the grant to assist in the cost of the leak detection portion of the project in addition to the $170 per mile offered, or in combination of leak detection and repair projects. If the grant is to be used in addition of the $170 per mile than the maximum amount to be paid per mile will be $500.

Grant may not be used for projects started or completed prior to the effective date for this program.

Metropolitan understands that for this work Member or Retail agency may use either a contractor, its own staff, or a combination of both. Only for work approved for this Grant, Metropolitan will allow reimbursement for Member or Retail agency staff involved in the project:
•For contractor performed repairs: When invoicing for work, agency shall include the contract between the contractor and agency with sufficient information detailing the cost for the repair work and the scope of work for the entire contract. If agency staff is also involved in the work, time tickets or any other document used by the agency to keep track of personnel involved in the work detailing, at a minimum, project name, personnel name, dates, type of work, and hours worked.
•For agency staff performed repairs: When invoicing for work, agency shall include the scope of work, staff involved in the work, time tickets, or any other document used by the agency to keep track of personnel involved in the work detailing, at a minimum, project name, personnel name, dates, type of work, and hours worked.
oLabor will be paid at a flat rate of $49.00 for any type of labor involved in the project.

No other markups will be allowed.
oEquipment, if needed, will be paid if leased or rented at the invoice amount. Agency own equipment will not be reimbursed.
oMaterials, if needed, will be reimbursed at the invoice amount •Agency to detail in the project request form who (self or contracted) and what level of inspection will be performed on the project. Metropolitan may request copies of the inspection reports to add as back up to the invoices.

13.C

Addendum 21 – July 2022 Commercial Program
52 Guidelines for Municipal Leak Detection and
Repair Grant Pilot Program (Page 2 of 3)
Member Agency must have written procedures for inspections and Metropolitan may require Member Agency to submit its procedures to Metropolitan at any time. Metropolitan may also request inspection reports for specific projects. Metropolitan may perform onsite inspections of projects prior to payment or at any time. Inspection results may affect payment made to Member Agency or may be billed to Member Agency if already paid.

Payment Processing through Water Bill
Metropolitan shall provide payment to Member Agency by means of a credit on their monthly water bill from Metropolitan. Member Agency shall be solely responsible for any incentive payments to consumers or other applicable third parties.

Project Pre-Approval and Reimbursement Payment Process: Submitting Invoices and Supplemental Databases
The process for Metropolitan approval and reimbursement for MWD-Funded/Member Agency Administered projects is as follows:

1. Member Agency submits a signed Project Pre-Approval Form prior to implementing project.

The form shall include any necessary supporting documentation, including cost breakdown, shared services agreement with contractors and/or member/retail agency.

2. Metropolitan shall approve, reject, or convene a peer review panel to consider the request.

The participants in the peer review panel shall be determined by Metropolitan.

3. If project is approved, Member Agency may implement its project. When billing Metropolitan all work included in the invoice must be completed and inspected as appropriate.

4. Member Agency shall only invoice Metropolitan for funding within its total allocated amount.

For Municipal Leak Grant Program, agency can only bill up to the $100,000 grant cap.

5. To allow for cost effective invoice processing, where possible, Member Agency should submit invoices that are no less than $10,000. Member Agency must submit invoices by the 20th of the month in order to be placed on the current month’s water bill.

6. When submitting an invoice, Member Agency must use invoice template form provided and also submit an Excel database using Metropolitan’s template. Invoice and database must only be submitted by email to [email protected].

7. Member Agency must also submit a report with invoice on leak detection and/or repair activity that includes:
•Report of leak findings including type, location, size, estimated water loss, and timeline for repair.

13.C

Addendum 21 – July 2022 Commercial Program
53 Guidelines for Municipal Leak Detection and
Repair Grant Pilot Program (Page 3 of 3)
•Report of leak repair including type of leak, location, size, calculated water savings, and inspection certification.
•GIS map identifying activity area

8. Member Agency must complete all required data fields on the database correctly in order to process incentive reimbursement. The database must include the data fields in the order shown below for the invoice to be processed, where applicable. Metropolitan will provide an Excel spreadsheet with dropdowns to Member Agency upon request.

Required Database Fields for invoice payment:
a. Performing Member agency
b. Performing Retail agency
c. Credit Member agency
d. Credit Retail agency
e. Payee
f. Install Address
g. Apartment/Unit
h. Installation City
i. Installation Zip code
j. Measure (Device)
k. Brand
l. Model
m. Rebate Paid Date
n. Stations
o. Acres
p. QUS (Quantity)
q. Metropolitan Amount
r. USBR Amount
s. DWR Amount
t. Invoice Number
u. Agreement Number

13.C

Addendum 21 – July 2022 Commercial Program
54 Municipal Leak Detection and Repair Grant Project Pre-Approval Request MWD-Funded
Member Agency must obtain Metropolitan’s written pre-approval for all projects prior to implementation and invoicing.

Project Type:  Leak Repair  Leak Detection
Project: Municipal Leak Detection Grant Project
Member Agency Agreement Number
Retail Agency Contact Name
Project Title Contact E-Mail Address
Project Start Date Contact Phone Number
Project End Date Amount of Grant Funding Requested for this Project $
Project Description:

I certify that the information provided in this request is accurate and in accordance with guidelines provided in this Agreement. I understand that this project must be for leak detection or leak repair and conducted within a municipal water agency’s distribution system, and that Metropolitan must approve this request prior to Member Agency starting the project and seeking reimbursement from Metropolitan for this project.

By signing, Member Agency agrees to these terms.

Member Agency
Authorizing Signature General Manager / Designee Date
Date received Approved by
Metropolitan
Use Only:

Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
55 Sample Municipal Leak Detection and Repair Grant Pilot Program Invoice Member
Agency Logo
Conservation Credit Invoice – Municipal Leak Detection and Repair Grant Pilot Program
MWD-Funded
Bill To:

Metropolitan Water District of Southern California
Email To: [email protected]
Member Agency: Invoice Date:

Retail Agency: Invoice Number:

Project Name: Activity Period:

Approval #: Agreement Number:

Method of Verification:

Project Type:  Leak Detection  Leak Repair
( a ) ( b ) ( c )
Member Agency/
Retail Agency Project Name/ Activity Quantity
Met
Grant
Amount
Total Met Grant Amount
( a ) * ( b )
$ $
$ $
Requested total credit $
COMMENTS:

I,____________________________________________, General Manager or designee of ___________________________________________, certify that to be reimbursed for the grant requested the terms contained within each project included in this invoice have been met and all work has been performed.

Metropolitan may require Member Agency to submit written procedures for verification process. Metropolitan reserves the right to verify and inspect any approved projects at any time. If installation cannot be verified, Member Agency must reimburse Metropolitan.

Date received Approved by
Metropolitan
Use Only:

Date sent to vendor Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
56 Sample Commercial Invoice
Member
Agency Logo
Conservation Credit Invoice - Commercial
MWD-Funded/Member Agency Administered Incentive Program Bill To:

Metropolitan Water District of Southern California
Email To: [email protected]
Member Agency: Invoice Date:

Retail Agency: Invoice Number:

Project Name: Activity Period:

MAAP Approval #: Agreement Number:

Method of Verification:

Member Agency is required to inspect 5% of device-based projects.

Percentage inspected to date for this Project: % Project
Type:
 Public
Agency
 Device-
based
 Customized with
documented water savings
 25% Customized with non-
documented water savings  DAC
( a ) ( b ) ( c )
Member
Agency/
Retail Agency
Project Name/ Device/ Activity Device
Quantity
Met
Incentive
Total Met Incentive Amount
( a ) * ( b )
$ $
$ $
Requested total credit $
COMMENTS:

I,____________________________________________, General Manager or designee of ___________________________________________, certify that to be reimbursed for incentives the terms contained within each project included in this invoice have been met, all devices have been installed, and all work has been performed.

Metropolitan may require Member Agency to submit written procedures for verification process. Metropolitan reserves the right to verify and inspect any approved projects at any time. If installation cannot be verified, Member Agency must reimburse Metropolitan.

Date received Approved byMetropolitan
Use Only:

Date sent to vendor Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
57 Sample Commercial Turf Replacement Invoice
Member Agency
Logo
Turf Replacement
Conservation Credit Invoice Commercial
Bill To:Metropolitan Water District of Southern California send to: [email protected]
Invoice Number
Invoice Date
Activity Period
Agreement Number
Member Agency
Retail Agency
( a ) ( b ) ( c )
Member Agency /
Retail Agency
No. of
Applications
Total
Sq. Ft. Metropolitan Incentive
Total Metropolitan Incentive
Amount
( a ) * ( b )
$2.00
Requested total credit $
COMMENTS:

I,____________________________________________, General Manager or designee of ___________________________________________, certify that to be reimbursed for incentives the terms of the Turf Replacement Program have been met and all turf replacement projects have been completed.

Metropolitan reserves the right to verify and inspect any approved projects at any time. If installation cannot be verified, Member Agency must reimburse Metropolitan.

Date received Approved byMetropolitan
Use Only:

Date sent to vendor Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
58 Sample Commercial Invoice
Member
Agency Logo
Conservation Credit Invoice - Commercial
MWD-Funded/Member Agency Administered Incentive Program Bill To:

Metropolitan Water District of Southern California
Email To: [email protected]
Member Agency: Invoice Date:

Retail Agency: Invoice Number:

Project Name: Activity Period:

MAAP Approval #: Agreement Number:

Method of Verification:

Percentage inspected to date for this Project: % Project Type: Emergency Water Conservation Program Project ( a ) ( b ) ( c )
Member
Agency/
Retail Agency
Project Name/ Device/ Activity Device
Quantity
Met
Incentive
Total Met Incentive Amount
( a ) * ( b )
$ $
$ $
Requested total credit $
COMMENTS:

I,____________________________________________, General Manager or designee of ___________________________________________, certify that to be reimbursed for incentives the terms contained within each project included in this invoice have been met, all devices have been installed, and all work has been performed.

Metropolitan may require Member Agency to submit written procedures for verification process. Metropolitan reserves the right to verify and inspect any approved projects at any time. If installation cannot be verified, Member Agency must reimburse Metropolitan.

Date received Approved byMetropolitan
Use Only:

Date sent to vendor Authorization No.

13.C

Addendum 21 – July 2022 Commercial Program
59

13.C

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Nov 08 2022
Department: Public Works
Submitted by: Eddie Pust, Interim City Manager
Noah Rau, Public Works Director/City Engineer;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving a Correction to Final Parcel Map 37779, Located at Southeast Corner of Stetson Avenue and Sanderson Avenue (Ranch McHolland, LLC.)

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving a Correction to Final Parcel Map 37779, Located at Southeast Corner of Stetson Avenue and Sanderson Avenue (Ranch McHolland, LLC.).

BACKGROUND:

The property defined by Parcel Map 37779 is located at the southeast corner of Stetson Avenue and Sanderson Avenue. The subdivision by Ranch McHolland, LLC. consists of five (5) parcels for commercial development and two (2) lots for the Scenic Highway Setback area on Sanderson Avenue on 8.9 acres as shown on the attached exhibit.

Tentative Parcel Map 37779 was conditionally approved by Planning Commission on July 20, 2021, along with the Environmental Impact Report (EIR) and Mitigation Monitoring a nd Reporting Program.

Subsequent to this action, an appeal was presented to the City, which was ultimately heard by the City Council on September 14, 2021. The City Council upheld the Planning Commission's determinations from July 20, 2021.

On September 13, 2022, the City Council approved this Final Parcel Map along with the Subdivision Improvement Agreement and Improvement Security associated with it. However, the Title Company processing the Final Parcel Map discovered an issue with the south boundary line that was constructed based on a recorded lot line adjustment from 2006.

ANALYSIS:

13.D

The Final Parcel Map 37779 south property line has been revised to remove the effects of a 2006 recorded lot line adjustment that created a 2.5' offset in two places along the south boundary. First American Title Insurance Company discovered that the lot line adjustment was invalid because one of the owners signing the lot line adjustment documents did not own the property when the documents were recorded. Therefore the south property line has been revised to the boundary location prior to the 2006 recorded lot line adjustment.

The south property line includes an SCE utility easement with power poles and an existing wall that has been placed as though the lot line adjustment was valid. However, this correction on the legal map boundary will ultimately have no impact on the map and its intended use.

DISCUSSION:

The previously approved subdivision improvement agreement and improvement security related to this final parcel map remain in place and are not affected by this property line correction on the map.

The City Engineer has reviewed the corrected final Parcel Map 37779 and finds that it is technically correct and is in substantial conformance with the approved Tentative Parcel Map.

PREVIOUS COUNCIL ACTION:

• September 14, 2021 - City Council upheld Planning Commission determinations for project. • February 8, 2022 - City Council approved a waiver of undergrounding utility lines within the public right of way.
• September 13, 2022 - City Council approved the Final Parcel Map, Subdivision Improvement Agreement, and Improvement Security.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

Objective 3: Increase Public Safety visibility and response.

FISCAL IMPACT:

There are no impacts to the General Fund.

ALTERNATIVE(S):

1. Do not approve the correction to Final Parcel Map No. 37779

2. Provide alternate directions to staff.

REVIEWED BY LEGAL:

13.D

☐ Staff report ☐ Resolution
☐ Ordinance ☐ Agreement

ATTACHMENT(S):

Attachment 1 - Resolution Approving Correction to PM 37779 Attachment 2 - FINAL MAP NO LLA

13.D

CITY COUNCIL RESOLUTION NO. 2022-xxx 1

CITY OF HEMET
Hemet, California
RESOLUTION NO. 2022-XXX

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HEMET,

CALIFORNIA APPROVING A

CORRECTION TO THE FINAL PARCEL
MAP 37779 LOCATED AT SOUTHEAST

CORNER OF SANDERSON AVENUE

AND STETSON AVENUE (RANCH
MCHOLLAND, LLC.)
WHEREAS, Tentative Parcel Map 37779,
submitted for approval by the developer, Ranch
McHolland, LLC., was conditionally approved by the
Planning Commission on July 20, 2021; and
WHEREAS, Tentative Parcel Map 37779,
consisting of five parcels for commercial development
and two lots for Scenic Highway Setback area along
Sanderson Avenue
WHEREAS, this is a subdivision of a portion of
Lot 1 of I.M. Gibbel’s Subdivision of a part of Tract No. 17 of the Rancho San Jacinto Viejo as shown by Map
on file in Book 15, Page 735 of Maps, Records of San
Diego County, California, in the County of Riverside,
State of California, in Section 20, Township 5, South,
Range 1 West, San Bernardino Meridian; and
WHEREAS, the First American Title Insurance
Company has determined that a lot line adjustment
recorded in February 2006 is not valid because a signor on the documents did not own the property at the time
the documents were recorded.

13.D

CITY COUNCIL RESOLUTION NO. 2022-xxx 1
WHEREAS, the south property boundary has
been corrected to restore the property boundary to that prior to the invalidated lot line adjustment recorded in February 2006.

WHEREAS, staff has reviewed the corrected
final map of Parcel Map 37779 and finds it to be
technically correct and in conformance with the
Subdivision Map Act; and
WHEREAS, the City of Hemet City Council at its
regular meeting of September 14, 2021, held in
compliance with all applicable laws and after due
consideration, did by approval of City Council find and adopt the final Environmental Impact Report and
Mitigation Monitoring Program in which it was
determined that the project would not have a significant impact on the environment with adoption of the
mitigation measures included therein.

NOW, THEREFORE, the City Council of the
City of Hemet does hereby find and resolve:
1) That the foregoing recitals are true and
correct.
2) The south boundary has been corrected to
eliminate the effects of a prior lot line
adjustment that has been invalidated.
3) That the location and configuration of the
lots to be created by Parcel Map 37779
substantially comply with the previously
approved Tentative Parcel Map.
4) That, pursuant to Government Code section
66458, the corrected Parcel Map 37779 is
approved, and that the Mayor is authorized
to execute the Certificate and the City Clerk

13.D

CITY COUNCIL RESOLUTION NO. 2022-xxx 1
attest there on behalf of the City and City
accepts the real property described therein
as:
a) an easement for street and public utility
purposes over
i)Lot “A” through Lot “E” (inclusive)
b)an easement for Scenic Highway and
Landscape purposes over:
i)Lot 1 and Lot 2
c) an easement for street and public utility
purposes over
i) Parcels 1, 3, 4 and 5.

13.D

CITY COUNCIL RESOLUTION NO. 2022-xxx 1
PASSED, APPROVED AND ADOPTED this 8 th
day of November 2022.
____________________________
Malcolm Lilienthal, Mayor
ATTEST:
_____________________________
John Maier, City Clerk

13.D

CITY COUNCIL RESOLUTION NO. 2022-xxx 1
State of California )
County of Riverside )
City of Hemet )
I, John Maier, City Clerk of the City of Hemet,
do hereby certify that the foregoing resolution was
adopted by the Hemet City Council on the 8 th day of
November 2022, and was passed by the following
vote:

AYES: Council Members:

NOES: Council Member:

ABSTAIN: Council Member:

ABSENT: Council Member:
_________________________________
John Maier, City Clerk

13.D

EXHIBIT A
Parcel Map 37779

13.D

PARCEL MAP NO. 37779IN THE CITY OF HEMET, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA BLAINE A. WOMER CIVIL ENGINEERING, INC. NOVEMBER, 2021BEING A SUBDIVISION OF A PORTION OF LOT 1 OF I.M. GIBBEL'S SUBDIVISION OF A PART OF TRACT No. 17 OFTHE RANCHO SAN JACINTO VIEJO AS SHOWN BY MAP ON FILE IN BOOK 15, PAGE 735 OF MAPS, RECORDS OFSAN DIEGO COUNTY, CALIFORNIA, IN THE COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, IN SECTION 20,TOWNSHIP 5 SOUTH, RANGE 1 WEST, SAN BERNARDINO MERIDIAN.OWNER'S STATEMENTWE HEREBY STATE THAT WE ARE THE OWNERS OF THE LAND INCLUDED WITHIN THESUBDIVISION SHOWN HEREON; THAT WE ARE THE ONLY PERSONS WHOSE CONSENTIS NECESSARY TO PASS A CLEAR TITLE TO SAID LAND; THAT WE CONSENT TO THEMAKING AND RECORDING OF THIS SUBDIVISION MAP AS SHOWN WITHIN THEDISTINCTIVE BORDER LINE.THE REAL PROPERTY DESCRIBED BELOW IS DEDICATED AS AN EASEMENT FORPUBLIC PURPOSES: LOTS "A" THROUGH "E", INCLUSIVE. THE DEDICATION IS FORSTREET AND PUBLIC UTILITY PURPOSES. AS A CONDITION OF DEDICATION OF LOTS 'A'AND 'B', SANDERSON AVENUE, THE OWNERS OF PARCELS 1 AND 2 ABUTTING THISHIGHWAY AND DURING SUCH TIME, WILL HAVE NO RIGHTS OF ACCESS EXCEPT THEGENERAL EASEMENT OF TRAVEL, ALSO EXCEPTING THE 2 FORTY ONE-FOOT ACCESSOPENINGS AS SHOWN HEREON. ANY CHANGE OF ALIGNMENT OR WIDTH THATRESULTS IN THE VACATION THEREOF SHALL TERMINATE THIS DEDICATION AS TO THEPART VACATED.WE ALSO HEREBY DEDICATE TO THE CITY OF HEMET LOTS 1 AND 2 AS EASEMENTSFOR SCENIC HIGHWAY AND LANDSCAPE PURPOSES.WE HEREBY DEDICATE TO THE CITY OF HEMET A 6.00' WIDE EASEMENT FOR PUBLICPURPOSES WITHIN PARCELS 1, 3, 4 AND 5 AS SHOWN HEREON. THE DEDICATION ISFOR STREET AND PUBLIC UTILITY PURPOSES.

PRINT NAME: BERNADETTE P. DUFFYOWNER: McCROMETER, INC., A DELAWARE CORPORATION FIRST AMERICAN TITLE INSURANCE COMPANY TRUSTEE UNDER DEED OF TRUSTRECORDED MARCH 9, 2022 AS INSTRUMENT No. 2022-0115220, OF OFFICIAL RECORDS.TRUSTEE STATEMENT SHEET 1 OF 6 SHEETS
SCOTT E. BRIMHALL LS. 7843DATE: , 20 .

SURVEYOR'S STATEMENTTHIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELDSURVEY IN CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDIVISION MAP ACT ANDLOCAL ORDINANCE AT THE REQUEST OF McCROMETER, INC., ON OCTOBER, 2018. I HEREBYSTATE THAT ALL MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONSINDICATED, OR WILL BE IN ACCORDANCE WITH THE TERMS OF THE MONUMENT AGREEMENTFOR THE MAP, AND THAT SAID MONUMENTS ARE/WILL BE SET SUFFICIENT TO ENABLE THESURVEY TO BE RETRACED. I HEREBY STATE THAT THIS PARCEL MAP SUBSTANTIALLYCONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY.

EXP: 12-31-22
SECTION 20, T5S, R1W, SBM
PURSUANT TO SECTION 66436 OF THE SUBDIVISION MAP ACT, THE SIGNATURES OF THEFOLLOWING OWNERS OF EASEMENTS AND/OR OTHER INTERESTS HAVE BEEN OMITTED:SIGNATURE OMISSIONS NUMBER OF PARCELS = 7NUMBER OF LETTERED LOTS = 5GROSS ACRES = 8.96± ACRESNET ACRES = 8.55± ACRES CITY ACCEPTANCE CERTIFICATETHE CITY OF HEMET, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA,BY AND THROUGH ITS DULY AUTHORIZED OFFICERS, HEREBYACCEPTS THE DEDICATIONS SHOWN HEREON AND APPROVES SAID TRACT MAP.WE HEREBY ACCEPT LOTS 'A' & 'B' (SANDERSON AVENUE), AND LOTS 'C', 'D', 'E'(STETSON AVENUE), EASEMENTS FOR STREET AND PUBLIC UTILITY PURPOSES.WE HEREBY ACCEPT LOTS 1 AND 2 AS AN EASEMENT FOR SCENIC HIGHWAY ANDLANDSCAPE PURPOSES.THE OFFER OF DEDICATION FOR THE 6.00' WIDE EASEMENT FOR STREET AND PUBLICUTILITY PURPPOSES IS HEREBY NOT ACCEPTED.DATED: , 20BY: MAYOR OF THE CITY OF HEMETATTEST BY: CITY CLERK, CITY OF HEMET BY: , DEPUTY COUNTY TAX COLLECTORDATE , 20 BY: , DEPUTYDATE: , 20

TAX COLLECTOR'S CERTIFICATE

TAX BOND CERTIFICATEMATTHEW JENNINGS, COUNTY TAX COLLECTOR

CASH OR SURETY TAX BONDMATTHEW JENNINGS
I HEREBY CERTIFY THAT ACCORDING TO THE RECORDS OF THIS OFFICE, AS OF THIS DATE,THERE ARE NO LIENS AGAINST THE PROPERTY SHOWN ON THE WITHIN MAP FOR UNPAIDSTATE, COUNTY, MUNICIPAL OR LOCAL TAXES OR SPECIAL ASSESSMENTS COLLECTED ASTAXES, EXCEPT TAXES OR SPECIAL ASSESSMENTS COLLECTED AS TAXES NOW A LIEN BUTNOT YET PAYABLE, WHICH ARE ESTIMATED TO BE $ .

I HEREBY CERTIFY THAT A BOND IN THE SUM OF $ HAS BEEN EXECUTEDAND FILED WITH THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE, CALIFORNIA,CONDITIONED UPON THE PAYMENT OF ALL TAXES, STATE, COUNTY, MUNICIPAL OR LOCAL, ANDALL SPECIAL ASSESSMENTS COLLECTED AS TAXES, WHICH AT THE TIME OF FILING OF THIS MAPWITH THE COUNTY RECORDER ARE A LIEN AGAINST SAID PROPERTY BUT NOT YET PAYABLE ANDSAID BOND HAS BEEN DULY APPROVED BY SAID BOARD OF SUPERVISORS.CITY ENGINEER'S STATEMENTI, NOAH RAU, HEREBY STATE THAT I HAVE EXAMINED THE WITHIN MAP, THAT THE SUBDIVISIONSHOWN HEREON IS SUBSTANTIALLY THE SAME AS IT APPEARED ON THE TENTATIVE TRACT MAP,THAT ALL APPLICABLE PROVISIONS OF THE SUBDIVISION MAP ACT AND OF HEMET CITY ORDINANCE314, AS AMENDED, HAVE BEEN COMPLIED WITH.DATE: , 20NOAH RAUPUBLIC WORKS DIRECTOR/CITY ENGINEERRCE 74686 I HEREBY STATE THAT I HAVE EXAMINED THE MAP AND I AM SATISFIED THIS MAP IS TECHNICALLYCORRECT.DATE: , 20DENNIS W. JANDADENNIS JANDA, INC.L.S. 6359

NOTARY ACKNOWLEDGEMENT

STATE OF COUNTY OFON , BEFORE ME, , NOTARY PUBLIC, PERSONALLY APPEARED WITNESS MY HAND.SIGNATURE
WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S)WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGEDTO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZEDCAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THEPERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTEDTHE INSTRUMENT.I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIATHAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.MY PRINCIPAL PLACE OF BUSINESS IS IN COUNTY.MY COMMISSION EXPIRES:MY COMMISSION NUMBER:

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATEVERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THEDOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THETRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.

PRINT NAME

NOTARY ACKNOWLEDGEMENT

STATE OF COUNTY OFON , BEFORE ME, , NOTARY PUBLIC, PERSONALLY APPEARED WITNESS MY HAND.SIGNATURE
WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S)WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGEDTO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZEDCAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THEPERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTEDTHE INSTRUMENT.I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIATHAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.MY PRINCIPAL PLACE OF BUSINESS IS IN COUNTY.MY COMMISSION EXPIRES:MY COMMISSION NUMBER:

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATEVERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THEDOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THETRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.

PRINT NAME

NOTARY ACKNOWLEDGEMENT

STATE OF COUNTY OFON , BEFORE ME, , NOTARY PUBLIC, PERSONALLY APPEARED WITNESS MY HAND.SIGNATURE
WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON(S)WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGEDTO ME THAT HE/SHE/THEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZEDCAPACITY(IES), AND THAT BY HIS/HER/THEIR SIGNATURE(S) ON THE INSTRUMENT THEPERSON(S), OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTEDTHE INSTRUMENT.I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIATHAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.MY PRINCIPAL PLACE OF BUSINESS IS IN COUNTY.MY COMMISSION EXPIRES:MY COMMISSION NUMBER:

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATEVERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO SIGNED THEDOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED, AND NOT THETRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.

PRINT NAME I HEREBY STATE THAT THE SUBDIVISION SHOWN ON THIS MAP IS IN ACCORDANCEWITH THE TENTATIVE TRACT MAP APPROVED AT THE MEETING OF THE PLANNINGCOMMISION OF THE CITY OF HEMET, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA,HELD ON DECEMBER 3, 2019.BY: DATE:H.P. KANGCOMMUNITY DEVELOPMENT DIRECTOR

PLANNING COMMISION STATEMENT
BY: , DEPUTYPETER ALDANAAT THE REQUEST OF THE CITY CLERK OF THE CITY OF HEMET.AT M. IN BOOK OF PARCEL MAPS, AT PAGES ,FILED THIS DAY OF , 20 SUBDIVISION GUARANTEE: FIRST AMERICAN TITLE COMPANY
FEE NO.

RECORDER'S STATEMENT

ASSESSOR-COUNTY CLERK-RECORDER
TITLE: PRESIDENT
PRINT NAME: PATRICK CHARRIOUTITLE: MANAGING MEMBER
PRINT NAME:TITLE:

3. AN EASEMENT IN FAVOR OF NEVADA-CALIFORNIA ELECTRIC CORPORATION, RECORDED NOVEMBER 7, 1940 IN BOOK 479, PAGE 586 OF OFFICIAL RECORDS.4. AN EASEMENT IN FAVOR OF SOUTHERN CALIFORNIA EDISON COMPANY, RECORDED JUNE 26, 1967 AS INSTRUMENT No. 54896 OF OFFICIAL RECORDS.5. AN EASEMENT IN FAVOR OF SOUTHERN CALIFORNIA EDISON COMPANY, RECORDED MARCH 23, 1979 AS INSTRUMENT No. 58673 OF OFFICIAL RECORDS.6. AN EASEMENT IN FAVOR OF SOUTHERN CALIFORNIA EDISON COMPANY, RECORDED JULY 30, 1987 AS INSTRUMENT No. 219729 OF OFFICIAL RECORDS.7. AN EASEMENT IN FAVOR OF SOUTHERN CALIFORNIA GAS COMPANY, RECORDED SEPTEMBER 1, 2004 AS INSTRUMENT No. 2004-0695830 OF OFFICIAL RECORDS.

OWNER: RANCHO McHOLLAND, LLC, A CALIFORNIA LIMITED LIABILITY COMPANYBY: SAGE INVESTCO DEUX. LLC, A CALIFORNIA LIMITED LIABILITY COMPANY, ITS MANAGER PURSUANT TO SECTIONS 66434 AND 66499.20.2 OF THE SUBDIVISION MAP ACT, THEAPPROVAL AND RECORDATION OF THIS PARCEL MAP CONSTITUTES ABANDONMENT OF THEFOLLOWING:THAT PORTION OF RIGHT OF WAY WITHIN STETSON AVENUE GRANTED TO THE COUNTY OFRIVERSIDE PER DOCUMENT RECORDED FEBRUARY 8, 1967 AS INSTRUMENT NO. 10729 OFOFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA, WITHIN THE BOUNDARIES OFPARCELS 4 AND 5 OF THIS PARCEL MAP.

ABANDONMENT NOTE
PRINT NAME: ROBERT V. OSTROMTITLE: VICE PRESIDENT OF FINANCE

13.D

STETSON AVENUECL

SANDERSON AVENUECL SEVEN HILLSCL

CLKIRBY STREET

HARRISON AVENUECL
1 7
DRIVE
PM 37779
MONUMENT NOTESNo.1. FOUND 1 1/2" BRASS DISC STAMPED "LS 6413", FLUSH, PER RS 150/33-40, FOR THE C/L INT. OF STETSON AVENUE AND SANDERSON AVENUE SOUTH AND THE NW. COR. OF LOT 1 OF MB 15/735 SD.7. FOUND 1 1/2" BRASS DISC STAMPED "RIV. CO. SURV. STA. 100+07.35" FOR THE C/L INT. OF STETSON AVENUE AND SEVEN HILLS DRIVE PER MB 149/68-76.

BASIS OF BEARINGS

NOT TO SCALE
PARCEL MAP NO. 37779IN THE CITY OF HEMET, COUNTY OF RIVERSIDE, STATE OF CALIFORNIASHEET 2 OF 6 SHEETS BLAINE A. WOMER CIVIL ENGINEERING, INC. NOVEMBER, 2021BEING A SUBDIVISION OF A PORTION OF LOT 1 OF I.M. GIBBEL'S SUBDIVISION OF A PART OF TRACT No. 17 OFTHE RANCHO SAN JACINTO VIEJO AS SHOWN BY MAP ON FILE IN BOOK 15, PAGE 735 OF MAPS, RECORDS OFSAN DIEGO COUNTY, CALIFORNIA, IN THE COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, IN SECTION 20,TOWNSHIP 5 SOUTH, RANGE 1 WEST, SAN BERNARDINO MERIDIAN.STETSON AVE.

AVE.TANYAWENTWORTH DR.

VICINITY MAPSANDERSON AVE.

KIRBY ST.

SILVER OAK WAY

JOHNSTON
THORNTON AVE.

INDUSTRIALAVE.AVE.

N.T.S.

CAWSTON AVE.

BASIS OF BEARINGS:
1 THE BASIS OF BEARINGS FOR THIS SURVEY IS THE CALIFORNIA STATE PLANECOORDINATE SYSTEM, CCS83, ZONE 6, BASED LOCALLY ON NGS CONTROLSTATIONS "P600", "P482", AND "SBCC" NAD 83 (NSRS2011) EPOCH 2010.00 ASSHOWN HEREON. ALL BEARINGS SHOWN ON THIS MAP ARE GRID. QUOTEDBEARINGS AND DISTANCES FROM REFERENCE MAPS OR DEEDS ARE AS SHOWNPER THAT RECORD REFERENCE. ALL DISTANCES SHOWN ARE GROUNDDISTANCES UNLESS SPECIFIED OTHERWISE. GRID DISTANCES, MAY BEOBTAINED BY MULTIPLYING THE GROUND DISTANCE BY A COMBINATIONFACTOR OF 0.999909888310. CALCULATIONS ARE MADE AT POINT "1" WITHCOORDINATES OF: N: 2,209,848.694, E: 6,331,606.806, USING AN ELEVATION OF1527.32.

13.D

PM 37779

C/L STETSON AVENUE

SANDERSON AVENUECL

CAWSTON AVENUECLHARRISON AVENUECL

MUSTANGWAYCL

THORNTONAVENUECL

SEVEN HILLS DRIVECL
SEE SHEET 5

LYON AVENUECL
N 89°35'14" W 2641.24'(N 88°57'53" W 2641.14' R1)
1727.46'
N 00°33'24" W 6600.09'1039.74' (1039.50' CALC R2&R3)2644.17'(2644.40' R2) (2640.00' R3) N 00°04'09" W 5282.98' (N 00°09'59" W 5282.57' CALC R2)(N 00°04'20" W 5282.67' R8)1040.25' 4242.73' (4242.40' R2) (N 00°00'00" W 4234.56' R3)(1040.17' R2) N 89°42'02" W2644.42'(N 89°47'36" W 2644.32' R2)1111.80' ( 111160' R5)3114.66' (3114.56' CALC R5)2907.51' (2907.30' R2) (2381.60' R2)(2376.00' R3)2905.25' (2905.16' CALC R2) (2904.00' R3)2381.67' SEE DETAIL 'A'SHEET 6
SEE DETAIL 'B'SHEET 6
6 7
8 9 9
10 11 12
13 14 9
6579.76' (N 00°39'00" W 6579.56' R2&R7) (N 00°32'00" W 6572.28 R3)N 89°35'08" W 2731.49 885.95' 1318.95' (1318.85' CALC R2&R7) (1317.36' R3)
859.72'SE COR.N. 10 AC. LOT 11292.84' (1292.80' R2&R7) (1292.28' R3)433.12' 433.00'SW COR.N. 10 AC. LOT 1N 00°04'16" W 4226.46' (N 00°10'06" W 4226.15' CALC R2)(N 00°00'00" W 4221.36' R3)(N 00°33'06" E 4226.16' R5)(N 00°10'06" W 1111.60' R4) (N 00°29'00" W 433.17' R6)N 89°56'48" E 3683.91' (N 89°51'16" E 3683.90' R2) (N 00°00'00" E 3679.50' R3) (N 89°42'00" W 2640.00' R3)
997.38' (N 88°57'53" W 997.33' R1)
(N 88°57'53" W 1727.77' R1)
1" = 300'
PARCEL MAP NO. 37779IN THE CITY OF HEMET, COUNTY OF RIVERSIDE, STATE OF CALIFORNIASHEET 3 OF 6 SHEETS SEE SHEETS 4 AND 5 FOR EASEMENTS AND EASEMENT NOTES.

BLAINE A. WOMER CIVIL ENGINEERING, INC. NOVEMBER, 2021BEING A SUBDIVISION OF A PORTION OF LOT 1 OF I.M. GIBBEL'S SUBDIVISION OF A PART OF TRACT No. 17 OFTHE RANCHO SAN JACINTO VIEJO AS SHOWN BY MAP ON FILE IN BOOK 15, PAGE 735 OF MAPS, RECORDS OFSAN DIEGO COUNTY, CALIFORNIA, IN THE COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, IN SECTION 20,TOWNSHIP 5 SOUTH, RANGE 1 WEST, SAN BERNARDINO MERIDIAN.0 300600900 SURVEYOR'S NOTES1. SEE SHEET 2 FOR BASIS OF BEARINGS.2. R1 ~ INDICATES RECORD DATA PER MB 149/68-76.3. R2 ~ INDICATES RECORD DATA PER RS 68/3-11.4. R3 ~ INDICATES RECORD DATA PER MB 15/735, SAN DIEGO COUNTY. ORIGINAL DISTANCES SHOWN IN CHAINS.5. R4 ~ INDICATES RECORD DATA PER MB 375/89-99.6. R5 ~ INDICATES RECORD DATA PER PM 151/31-32.7. R6 ~ INDICATES RECORD DATA PER RS 15/15.8. R7 ~ INDICATES RECORD DATA PER RS 69/15.9. R8 ~ INDICATES RECORD DATA PER RS 150/33-40.10. ~ INDICATES FOUND MONUMENT AS NOTED.11. ~ INDICATES SET 1 1/4" I.P. WITH BRASS TAG STAMPED "LS 7843", FLUSH12. DRAINAGE EASEMENT - NO BUILDING, OBSTRUCTIONS, OR ENCROACHMENTS BY LANDFILLS ARE ALLOWED.13. THIS MAP HAS 5 PARCELS, 2 NUMBERED LOTS AND 5 LETTERED LOTS.14. THIS MAP CONTAINS 8.96 ACRES, MORE OR LESS, WITHIN THE DISTINCTIVE BORDER.15. S.F.N. ~ SEARCHED, FOUND NOTHING.16. ~ INDICATES RISTRICTED ACCESS.17. ALL MONUMENTS SHOWN AS "SET" ARE SET PER RIVERSIDE COUNTY ORDINANCE 461.10, AND IN ACCORDANCE FOR THIS WITH THE TERMS OF THE MONUMENT AGREEMENT FOR THIS MAP.

MONUMENT NOTESNo.1. FOUND 1 1/2" BRASS DISC STAMPED "LS 6413", FLUSH, PER RS 150/33-40, FOR THE C/L INT. OF STETSON AVENUE AND SANDERSON AVENUE SOUTH AND THE NW. COR. OF LOT 1 OF MB 15/735 SD.2. FOUND 1 1/2" BRASS DISC STAMPED "LS 6413", FLUSH, PER RS 150/33-40, 0.05' SOUTH OF THE C/L OF STETSON AVENUE.3. FOUND 1" I.P. TAGGED "RCE 12116", DN. 19" PER MB 149/68-76. ACCEPTED AS A POINT ON THE EAST LINE OF GIBBELS SUBDIVISION OF MB 15/735 SD.4. SEARCHED, FOUND NOTHING, ESTABLISHED BY INTERSECTION. SET NOTHING.5. ESTABLISHED ALONG THE EAST LINE OF GIBBEL'S SUBDIVISION AT RECORD DISTANCE FROM C/L STETSON AVENUE PER RS 68/3-11 & RS 69/15 FOR THE NE. COR. LOT 1 OF MB 15/735 SD.6. FOUND 1 1/2" BRASS DISC STAMPED "RIV. CO. SURV. STA. 126+47.89" FOR THE C/L INT. OF STETSON AVENUE AND LYON AVENUE PER MB 149/68-76.7. FOUND 1 1/2" BRASS DISC STAMPED "RIV. CO. SURV. STA. 100+07.35" FOR THE C/L INT. OF STETSON AVENUE AND SEVEN HILLS DRIVE PER MB 149/68-76.8. FOUND 1" I.P. TAGGED "RCE 12116" UP 4" PER RS 69/15 AND RS 68/3-11 FOR THE SE. COR. OF LOT 12 OF MB 15/735 SD.9. ESTABLISHED BY PROPORTION PER RS 68/3-11.10. FOUND 1" I.P., NO TAG, DN. 36" PER RS 68/3-11 FOR THE NE. COR. SECTION 30.11. SEARCHED, FOUND NOTHING, ESTABLISHED BY PROPORTION PER RS 68/3-11. SET NOTHING.12. FOUND 1 1/4" I.P. TAGGED "LS 7083" FLUSH PER RS 150/33-40 FOR THE C/L INT. OF CAWSTON AVENUE AND STETSON AVENUE.13. SEARCHED, FOUND NOTHING, ESTABLISHED BY INTERSECTION. SET NOTHING.14. FOUND 1 1/2" BRASS DISC STAMPED "RCE 24102" FLUSH PER PM 151/31-32 & MB 375/89-99 FOR THE C/L INT. OF MUSTANG WAY AND SANDERSON AVENUE.15. SEARCHED, FOUND NOTHING, SET NOTHING.

13.D

C
CL

SANDERSON AVENUE
NORTH LINE I.M.GIBBEL'S SUBDIVISION
W. LINE OF THEW.1/2 OF THE E.1/2 OF THEN. 10 AC. LOT 1
433.00'
SOUTH LINEN. 10 AC. LOT 1
N 00°33'24" W 6600.09'
STETSON AVENUEL997.38' (N 88°57'53" W 997.33' R1)N 89°35'08" W 2731.49' LOT 1S.W. COR.N. 10 AC. SE COR.N. 10 AC.LOT 1
S. R/W LINERIV. CO. DEED PLAT 700-FFSEE DETAIL 'E'THIS SHEET N 88°25'34" W 1008.26' (N 88°31'43" W 1008.29' R7) (N 88°30'57" W 1008.12' R4)N 00°04'16" W 4226.46' (N 00°10'06" W 4226.15' CALC R2)(N 00°00'00" W 4221.36' R3)(N 00°33'06" E 4226.16' R5) 453.45'
N 89°35'08" W502.16'
409.44'
403.00'
N 89°35'08" W 441.79'L1L2
1" = 60'
PARCEL MAP NO. 37779IN THE CITY OF HEMET, COUNTY OF RIVERSIDE, STATE OF CALIFORNIASHEET 4 OF 6 SHEETS 0 60120180 BLAINE A. WOMER CIVIL ENGINEERING, INC. NOVEMBER, 2021BEING A SUBDIVISION OF A PORTION OF LOT 1 OF I.M. GIBBEL'S SUBDIVISION OF A PART OF TRACT No. 17 OFTHE RANCHO SAN JACINTO VIEJO AS SHOWN BY MAP ON FILE IN BOOK 15, PAGE 735 OF MAPS, RECORDS OFSAN DIEGO COUNTY, CALIFORNIA, IN THE COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, IN SECTION 20,TOWNSHIP 5 SOUTH, RANGE 1 WEST, SAN BERNARDINO MERIDIAN.

2. AN EASEMENT IN FAVOR OF THE COUNTY OF RIVERSIDE FOR HIGHWAY PURPOSES, EITHER OR BOTH POLE LINES, CONDUITS OR UNDERGROUND FACILITIES AND INCIDENTAL PURPOSES, RECORDED AUGUST 24, 1937 IN BOOK 337, PAGE 588 OF OFFICIAL RECORDS.3. C/L OF AN EASEMENT IN FAVOR OF NEVADA-CALIFORNIA ELECTRIC CORPORATION FOR EITHER OR BOTH POLE LINES, CONDUITS OR UNDERGROUND FACILITIES AND INCIDENTAL PURPOSES, RECORDED NOVEMBER 7, 1940 IN BOOK 479, PAGE 586 OF OFFICIAL RECORDS.4. AN EASEMENT IN FAVOR OF SOUTHERN CALIFORNIA EDISON COMPANY FOR EITHER OR BOTH POLE LINES, CONDUITS OR UNDERGROUNDFACILITIES AND INCIDENTAL PURPOSES, RECORDED JUNE 26, 1967 AS INSTRUMENT No. 54896 OF OFFICIAL RECORDS.5. AN EASEMENT IN FAVOR OF SOUTHERN CALIFORNIA EDISON COMPANY FOR EITHER OR BOTH POLE LINES, CONDUITS OR UNDERGROUNDFACILITIES AND INCIDENTAL PURPOSES, RECORDED MARCH 23, 1979 AS INSTRUMENT No. 58673 OF OFFICIAL RECORDS.6.AN EASEMENT IN FAVOR OF SOUTHERN CALIFORNIA EDISON COMPANY FOR EITHER OR BOTH POLE LINES, CONDUITS OR UNDERGROUND FACILITIES AND INCIDENTAL PURPOSES, RECORDED JULY 30, 1987 AS INSTRUMENT NO. 219729 OF OFFICIAL RECORDS.7.AN EASEMENT IN FAVOR OF SOUTHERN CALIFORNIA GAS COMPANY FOR PUBLIC UTILITIES, PIPELINES AND INCIDENTAL PURPOSES, RECORDED SEPTEMBER 1, 2004 AS INSTRUMENT NO. 2004-0695830 OF OFFICIAL RECORDS.10.6.00' STREET AND PUBLIC UTILITY EASEMENT AS DEDICATED HEREON.

EASEMENT NOTESEXISTING ROADWAY RIGHT-OF-WAY
DETAIL 'E'N.T.S.

1. THAT PARCEL OF LAND GRANTED TO THE COUNTY OF RIVERSIDE PER DOCUMENT RECORDED FEBRUARY 8, 1967 AS INSTRUMENT No. 10729, OF OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA.8.THAT PARCEL OF LAND GRANTED TO THE COUNTY OF RIVERSIDE PER DOCUMENT RECORDED APRIL 26, 1967 AS INSTRUMENT NO. 35617, OF OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA.9.THAT PARCEL OF LAND GRANTED TO THE COUNTY OF RIVERSIDE PER DOCUMENT RECORDED FEBRUARY 4, 1970 AS INSTRUMENT NO. 11251, OF OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA.

LINE DATA (THIS SHEET ONLY)LINEBEARINGDISTANCEL1N 89°35'08" W40.00'L2N 00°04'16" W5.00'

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PARCEL 1
PARCEL 2
PARCEL 4PARCEL 5
C
CL

SANDERSON AVENUE
NORTH LINE I.M.GIBBEL'S SUBDIVISION
LOT "C"
LOT 2LOT 1
433.00'
SOUTH LINEN. 10 AC. LOT 1
N 00°33'24" W 6600.09'
L4
251.07'132.21'N 00°04'16" W 212.41'
N 00°04'16" W 192.14'183.14'
L5
244.35'(N 88°31'43" W 1004.62' R2&R7)(N 88°32'00" W 1001.88' R3) (N 88°20'45" W 1004.50' R6)STETSON AVENUEL N 89°35'08" W 2731.49'N 88°25'34" W 1004.59' 171.85'227.19'
139.57'
L6

25.01'
LOT "D"
15 SEE DETAIL 'A'SHEET 6 SEE DETAIL 'B'SHEET 6
SEE DETAIL 'D'SHEET 6LOT "B"LOT "A"

40.02'LOT 1S.W. COR.N. 10 AC.

0.77 AC., NET0.94 AC., GROSS

0.63 AC., NET0.82 AC., GROSS

3.95 AC., NET3.98 AC., GROSS2.32 AC., NET2.32 AC., GROSS L10 L11
S.F.N.

PARCEL 30.88 AC., NET0.90 AC., GROSS
118.81'
N 00°04'15" W62.19'N 89°55'46" E128.64'
L12
N 00°04'15" W 370.53'361.53'137.81'223.72'
L13L14

25.00'29.59'
S.F.N.SE COR.N. 10 AC.LOT 1

97.51'
227.79'162.72'
N 89°35'08" WN 89°35'08" W158.23' N 89°35'08" W 428.66' N 00°17'03" E 404.31'453.45'
193.23' 1004.04'997.38' (N 88°57'53" W 997.33' R1)
433.12' (N 00°29'00" W 433.17' R6)
N 88°25'34" W 1008.26' (N 88°31'43" W 1008.29' R7) (N 88°30'57" W 1008.12' R4)N 00°04'16" W 4226.46' (N 00°10'06" W 4226.15' CALC R2)(N 00°00'00" W 4221.36' R3)(N 00°33'06" E 4226.16' R5) L18L19L20 L21

67.67'73.62' 97.52'LOT "E"151.04'L16 L15L7171.50'257.16'N 89°35'08" W 245.00' 409.44'
L9
L17
226.96'
431.14'
1" = 60'
PARCEL MAP NO. 37779IN THE CITY OF HEMET, COUNTY OF RIVERSIDE, STATE OF CALIFORNIASHEET 5 OF 6 SHEETS 0 60120180 BLAINE A. WOMER CIVIL ENGINEERING, INC. NOVEMBER, 2021BEING A SUBDIVISION OF A PORTION OF LOT 1 OF I.M. GIBBEL'S SUBDIVISION OF A PART OF TRACT No. 17 OFTHE RANCHO SAN JACINTO VIEJO AS SHOWN BY MAP ON FILE IN BOOK 15, PAGE 735 OF MAPS, RECORDS OFSAN DIEGO COUNTY, CALIFORNIA, IN THE COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, IN SECTION 20,TOWNSHIP 5 SOUTH, RANGE 1 WEST, SAN BERNARDINO MERIDIAN.

SEE SHEET 3 FOR SURVEYOR'S NOTESAND MONUMENT NOTES.

LINE DATALINEBEARINGDISTANCEL1N 89°35'08" W26.00'L2N 61°10'30" E45.60'L3N 89°35'08" W160.00'L4N 00°33'24" W20.33'L4(R2)(N 00°39'00" W)(20.30')L5N 89°55'51" E4.82'L6N 45°10'16" E32.74'L9N 89°35'08" W33.25'L10N 00°04'16" W30.00'L11N 00°33'24" W23.67'L12N 89°47'26" W64.59'L13N 89°55'45" E26.07'L14N 00°04'15" W31.44'SEE SHEET 4 FOR EASEMENTS ANDEASEMENT NOTES.

L4(R7)(N 00°39'00" W)(20.30')L17N 88°25'34" W10.00'L18N 00°04'16" W9.00'L19N 89°35'08" W40.00'L20N 00°04'16" W5.00'L21N 00°04'15" W9.00' L16N 00°04'16" W9.00'L15N 70°44'14" W21.67'
L7N 00°18'50" W2.00'

LINE DATA

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6.65' (N 88°31'43" W 6.62' R2)(N 88°20'45" W 6.60' R6)12CLSANDERSON AVENUE 2724.84' (N 88°57'53" W 2725.10' R1)
2644.42'STETSON AVENUELCLCSTETSON AVENUE
3114.66' (3114.56' R5)1318.95' (1318.85' R2) (1317.36' R3)N 00°04'16" W 4226.46'CLSANDERSON AVENUE N 88°25'34" W 1004.59'NORTH LINE LOT 1 OF MB 15/735 SD 1004.04'
N 89°42'02" W
N 89°35'08" W 2731.49'
(N 00°10'06" W 4226.15' CALC R2)(N 00°00'00" W 4221.36' R3)(N 00°33'06" E 4226.16' R5)(N 89°47'36" W 2644.32' R2)(N 89°42'00" W 2640.00' R3)(N 89°41'58" W 6.65' R8) (N 88°31'43" W 1004.62' R2&R7)(N 88°32'00" W 1001.88' R3)(N 88°20'45" W 1004.50' R6)997.38' (997.33' R1)50.30' (N 00°04'18" E 50.28' R1)3 997.38' (997.33' R1) 1727.46' (1727.77' R1)
4L45
LC

STETSON AVENUE
NORTHLINE LOT 1OF MB15/735 SD

50.00'44.00'PROPOSED R/W
PARCEL 5
EAST LINE LOT 1 OF MB 15/735 SD
N 89°35'08" W 2731.49'N 00°33'24" W 6600.06'
N 88°25'34" W 1004.59'
2724.84' (N 88°57'53" W 2725.10' R1)
(N 00°32'00" W 1292.28' R3)(N 00°39'00" W 1292.80' R2)1292.84'(N 88°31'43" W 1004.62' R2&R7)(N 88°32'00" W 1001.88' R3)(N 88°20'45" W 1004.50' R6) SOUTH LINE OFINST. #10729, R/WTO RIV. CO.

RIGHT OF WAYABANDONEDHEREON
L6 PARCEL 1LOT 2158.23'162.72'L8STETSON AVENUEL9
PARCEL MAP NO. 37779IN THE CITY OF HEMET, COUNTY OF RIVERSIDE, STATE OF CALIFORNIASHEET 6 OF 6 SHEETS BLAINE A. WOMER CIVIL ENGINEERING, INC. NOVEMBER, 2021BEING A SUBDIVISION OF A PORTION OF LOT 1 OF I.M. GIBBEL'S SUBDIVISION OF A PART OF TRACT No. 17 OFTHE RANCHO SAN JACINTO VIEJO AS SHOWN BY MAP ON FILE IN BOOK 15, PAGE 735 OF MAPS, RECORDS OFSAN DIEGO COUNTY, CALIFORNIA, IN THE COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, IN SECTION 20,TOWNSHIP 5 SOUTH, RANGE 1 WEST, SAN BERNARDINO MERIDIAN.

LINE DATALINEBEARINGDISTANCE
L8N 89°35'08" W1.75'
DETAIL 'A'N.T.S.

DETAIL 'B'N.T.S.

DETAIL 'D'N.T.S.

SEE SHEET 3 FOR SURVEYOR'S NOTESAND MONUMENT NOTES
L6N 45°10'16" E32.74'L9N 89°35'08" W33.25'
L4N 00°33'24" W20.33'L4(R2)(N 00°39'00" W)(20.30')L4(R7)(N 00°39'00" W)(20.30') SEE SHEET 4 FOR EASEMENTS ANDEASEMENT NOTES.

13.D

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Nov 08 2022
Department: Public Works
Submitted by: Eddie Pust, Interim City Manager
Noah Rau, Public Works Director/City Engineer;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California Approving and Ordering the Summary Vacation of a 20-foot Wide Public Service Easement Dedicated for the Right of Ingress and Egress for Emergency Vehicle Purpose on Lot 12 of Tract No. 29129-9

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California Approving and Ordering the Summary Vacation of a 20-foot Wide Public Service Easement Dedicated for the Right of Ingress and Egress for Emergency Vehicle Purpose on Lot 12 of Tract No. 29129-9.

BACKGROUND:

Tract Map No. 29129 -9 includes a 20 -foot wide access and maintenance easement for the right of ingress and egress for emergency vehicle purposes lyin g within Lot 12 of the subdivision, also known as 5781 Silkstone Drive. The easement was dedicated and accepted by the City of Hemet on the map on June 9, 2020.

The owner of Lot 12, Jeffrey Holbrook for Jeffrey MDM Partners VII, LLC., submitted an applic ation with the City with the request to vacate the emergency vehicle access easement. Staff reviewed this request and determined that a summary vacation action is appropriate as the subject easement has not been used for the purpose for which it was dedica ted for a period of more than five consecutive years immediately preceding the proposed vacation.

Staff recommends that the City Council approve and order the subject public service easement vacated by adopting the proposed resolution and thereby exting uishing the subject easement as requested by the property owner.

ANALYSIS:

13.E

Pursuant to the provisions of Public Streets, Highways, and Service Easements Vacation Law (Division 9, Part 3 of the California Streets and Highways Code, Section 8300 et seq.) and specifically Chapter 4, “Summary Vacation”, the City Council may proceed with the summary vacation of the subject public service easement if the subject easement has not been used for the purpose for which it was dedicated for five years immediately preceding the proposed vacation. Under such circumstances, published notice, posting, and hearing are not required; the vacation can be accomplished by the adoption of a resolution of vacation and recording of such resolution with the County Recorder. From and after the date the resolution is recorded, the subject easement will no lon ger constitute a public service easement, the vacation action will be complete, and the easement extinguished.

Staff has also verified that there are no existing utility easements within the area to be vacated and has notified emergency response agencies of the proposed vacation action. To the date of this report, no concerns and/or objections to the vacation of the emergency vehicle access easement have been received by staff.

DISCUSSION:

The City Engineer has reviewed the vacation legal description and plat and finds that it is technically correct.

Staff recommends that the City Council approve and order the subject public service easement vacated by adopting the proposed resolution and thereby extinguishing the subject easement as requested by the property owner.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

Objective 3: Increase Public Safety visibility and response.

FISCAL IMPACT:

There are no impacts on the General Fund. The owner placed a deposit with the City to account for the time involved in the review of the vacation documents and preparation of staff reports.

ALTERNATIVE(S):

1. Do not approve the summary vacation.

2. Provide alternate direction to staff.

REVIEWED BY LEGAL:

☐ Staff report ☐ Resolution
☐ Ordinance ☐ Agreement

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ATTACHMENT(S):

Attachment 1 - ResolutionVacation.11.8.22 r1
Attachment 2 - Exhibits A and B - Legal Description and Plat Attachment 3 - Letter Requesting Easement Vacation

13.E

CITY COUNCIL RESOLUTION NO. 2022-xxx 1

CITY OF HEMET
Hemet, California
RESOLUTION NO. 2022-XXX

A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HEMET,

CALIFORNIA APPROVING AND

ORDERING THE SUMMARY VACATION
OF A 20-FOOT WIDE PUBLIC SERVICE

EASEMENT DEDICATED FOR THE

RIGHT OF INGRESS AND EGRESS

FOR EMERGENCY VEHICLES
PURPOSES ON LOT 12 OF TRACT NO.
29129-9.
(a)WHEREAS, the public
service easement to be vacated is a portion of
Lot 12 of Tract No. 29129-9, as shown on Book
473, Pages 40-42, of Maps, records of
Riverside County, California; and
WHEREAS, the City Council has elected to
proceed under the provisions of Public Streets,
Highways, and Service Easements Vacation Law
(Division 9, Part 3 of the California Streets and
Highways Code, Section 8300 et seq.) and specifically
Chapter 4 (“Summary Vacation”) commencing with
Section 8330 thereof, to summarily vacate a 20-foot
wide public service easement that was previously
dedicated to the City of Hemet in 2020 for the right of ingress and egress for emergency vehicles purposes
on Tract Map No. 29129-9; and
WHEREAS, the 20-foot wide public service
easement to be vacated is located in the City of Hemet
on property owned in fee by Jeffrey MDM Partners VII,
LLC, containing an area of approximately 2,157 square
feet, which is described and depicted in Exhibits “A”

13.E

CITY COUNCIL RESOLUTION NO. 2022-xxx 1
and “B” attached hereto and incorporated herein by
reference; and
WHEREAS, the 20-foot wide public service
easement to be vacated is not being used for the
dedicated purpose it was intended for; and
WHEREAS, the provisions of Chapter 4,
commencing with Section 8330 of the California Streets
and Highways Code, authorize the City Council to
summarily vacate a public service easement when the
easement has not been used for the purpose for which
it was dedicated for five years immediately preceding
the proposed vacation; under such circumstances, only
one summary vacation action is necessary and
published notice, posting, and public hearing are not
required; and,
WHEREAS, this public service easement
summary vacation action is exempt from the California
Environmental Quality Act (“CEQA”) pursuant to CEQA
Guidelines 15061 (b)(3); this resolution of vacation is covered by the general rule that CEQA applies only to
projects that have the potential for causing a significant effect on the environment; this resolution of vacation
will not result in any changes to existing environmental conditions; therefore, there is no possibility that the adoption of this resolution will have a significant effect on the environment, and this public service easement
summary vacation action is exempt from CEQA
pursuant to CEQA Guidelines Section 15061 (b)(3).

NOW, THEREFORE, the City Council of the
City of Hemet does hereby determine, resolve,
and orders:

13.E

CITY COUNCIL RESOLUTION NO. 2022-xxx 1
1) The City Council hereby finds from all the
evidence presented that the public service
easement identified as a 20-foot wide
easement dedicated on Lot 12 of Tract Map
No. 29129-9 for the right of ingress and
egress for emergency vehicles purpose
located in the City of Hemet on property
owned in fee by Jeffrey MDM Partners VII,
LLC. (containing an area of approximately
2,157 square feet), which is described and
depicted in Exhibits “A” and “B” attached
hereto and incorporated herein by
reference, is unnecessary for present or
prospective emergency vehicles ingress
and egress purposes, is not being used for
the dedicated purpose it was intended for,
has not been used for the purpose for which
it was dedicated for five years immediately
preceding this vacation action, and is,
therefore, hereby ordered vacated.
2) This public service easement summary
vacation is hereby ordered by the City
Council pursuant to the authority set forth
under Division 9, Part 3, Chapter 4 of the
California Streets and Highways Code.
3) This public service easement summary
vacation does not change the area land use
designation and is, therefore hereby found
and determined to be in conformity with the
City of Hemet General Plan Land Use
Element and Circulation Element (Streets
and Highways Code Section 8313(a).)
4) The public service easement identified
herein is not useful as a non-motorized

13.E

CITY COUNCIL RESOLUTION NO. 2022-xxx 1
transportation facility as it does not involve
the abandonment of public right-of-way.
(Streets and Highways Code Sections 8314
and 892.)
5) There are no in-place public utility facilities
that are in use or that would be affected by
the vacation of the public service easement
as this easement does not provide for
public utility facilities. (Streets and
Highways Code Section 8334.5.)
6) The City Clerk shall cause a certified copy
of this resolution of vacation, attested to by
the City Clerk under seal, to be recorded in
the Office of the Riverside County
Recorder, California, in accordance with the
provisions set forth in Section 8336 of the
Streets and Highway Code.
7) From and after the date this resolution is
recorded, the public service easement
identified herein shall no longer constitute a
public service easement, the vacation shall
be complete, and the public service
easement is extinguished.

PASSED, APPROVED AND ADOPTED this 8 th
day of November 2022.
____________________________
Malcolm Lilienthal, Mayor
ATTEST:
_____________________________
John Maier, City Clerk

13.E

CITY COUNCIL RESOLUTION NO. 2022-xxx 1

13.E

CITY COUNCIL RESOLUTION NO. 2022-xxx 1
State of California )
County of Riverside )
City of Hemet )
I, John Maier, City Clerk of the City of Hemet,
do hereby certify that the foregoing resolution was
adopted by the Hemet City Council on the 8 th day of
November 2022 and was passed by the following
vote:

AYES: Council Members:

NOES: Council Member:

ABSTAIN: Council Member:

ABSENT: Council Member:
_________________________________
John Maier, City Clerk

13.E

13.E

EXHIBIT A

Legal Description

13.E

13.E

EXHIBIT B

Plat

13.E

13.E

27132B Paseo Espada, Suite 1226, San Juan Capistrano, Ca 92675

June 13, 2022

City of Hemet
445 E. Florida Avenue
Hemet, CA 92543

Attn: Noah Rau, Public Works Director/City Engineer

RE: VACATION/QUITCLAIM OF EXISTING EMERGENCY ACCESS EASEMENT LOT 12 OF TRACT 29129-9 (MB473/40-42)

We as the owner and developer for the Wildflower at Stoney Mountain Ranch project , which includes Tract 29129-9, hereby request the Vacation/Quitclaim of a 20’ wide Access and Maintenance Easement for the right of ingress and egress for emergency vehicles to the City of Hemet lying along the north erly side of Lot 12 in said tract.

It is our understanding the requirement for this easement was to address the concern of fire access to Assessor’s Parcel No. 455 -110-014 immediately to the west of Tract 29129 -9 due to the proposed re - alignment of SR79 along Warren Road. The proposal at the time included a raised roadbed along the alignment eliminating access from Warren Road to the parcel. Since the tentative map was approved, the proposed alignment was changed and access to APN 455-110-014 is available from Warren Road.

We have included with this request the following items:

 A Quitclaim Deed with the legal description and depiction of the proposed quitclaim.  Preliminary Title Report
 A copy of the recorded Tract 29129-9.
 Fee deposit of $3,366.00.

Thank you for your assistance,

Jeffrey MDM Partners VII, LLC
By: DBJ Development Corp, its Manager

By:______________________________
Jeffrey Holbrook, CFO

13.E

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Nov 08 2022
Department: Public Works
Submitted by: Eddie Pust, Interim City Manager
Noah Rau, Public Works Director/City Engineer;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving the Deed Restrictions at Gibbel Park Required by the Per Capita Grant, Authorize the City Manager to Execute the Deed Restrictions, Direct the City Clerk to Record the Deed Restri ctions, and Authorize City Staff to Solicit Bids for Construction of the Gibbel Pickleball Courts Project

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving the Deed Restrictions at Gibbel Park Required by the Per Capita Grant, Authorize the City Manager to Execute the Deed Restrictions, Direct the City Clerk to Record the Deed Restrictions, and Authorize City Staff to Solicit Bids for Construction of the Gibbel Pickleball Courts Project

BACKGROUND:

In May 2019, Public Works staff submitted the appropriate request for the City to secure the total funding; however, due to staff departures, the notifications from the State Department of Parks and Recreation were sent to individuals no longer affiliated with the City.

In early February 2022, a representative from the State successfully contacted current staff and advised that these grant funds were still pending and inquired whether the City was st ill interested. Staff immediately responded and prepared initial documents that were forwarded to the State indicating interest and provided a preliminary project recommendation for funding use which was the construction of a proposed pickleball court in Gibbel Park.

In March 2022, the City Council adopted a resolution approving the filing of project applications and delegating authority to the City Manager to execute all required documents that may be necessary for the completion of the grant scope.

ANALYSIS:

13.F

Two grant contracts have been awarded to the City in the amounts of $177,952 and $51,800 for a total amount of $229,752. Both grant contracts are attached for reference.

Public Works staff has received the deed restrictions from the State Department of Parks and Recreation that must be executed and recorded prior to the approval of any grant payments. The deed restrictions act to safeguard the property for purposes consistent with the grant for the duration of the contract performance period. The performance period is from July 1, 2018, to July 30, 2048.

The design of the Gibbel Park Pickleball courts includes four courts facing north -south replacing the horseshoe pit area located next to the existing tennis courts. Lighting for the courts will be included as an alternate additive bid item and could be included in the project construction award if the budget allows. The proposed pickleball court plan overview is attached for reference. The project plans were developed to conform with the USA Pickleball Court guidelines and Valley -Wide Recreation & Park District standards.

Once staff receives bids for the project, a construction contract award recommendation will be brought to the Council for approval. At the time of awarding a contract, funding appropriation will be requested for the project and then reimbursed by the per capita grant funding.

DISCUSSION:

Pickleball is the fastest -growing sport in America according to several sources. Players of all ages enjoy the sport with an estim ated 4.8 million players nationwide. The addition of pickleball courts at Gibbel Park provides a highly sought after facility to the community and it is expected to draw many participants upon completion.

PREVIOUS COUNCIL ACTION:

On March 8, 2022 the City Council adopted a resolution authorizing the grant per capita grant application and contract execution.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

FISCAL IMPACT:

The current recommended action has no fiscal impact

ALTERNATIVE(S):

1. Do not approve the deed restrictions required of the grant contract.

2. Do not authorize staff to advertise the project for bids

3. Provide staff alternative direction

13.F

REVIEWED BY LEGAL:

☐ Staff report ☐ Resolution
☐ Ordinance ☐ Agreement

ATTACHMENT(S):

Attachment 1 - Resolution Approving Deed Restrictions and Advertising for Bids Attachment 2 - Per Cap Deed Restrictions
Attachment 3 - Per Capita Grant Contracts
Attachment 4 - Gibbel PickleBall Plan Overview

13.F

City of Hemet Resolution No. 2022-xxx

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2022-xxx

A RESOLUTION OF THE

CITY COUNCIL OF THE

CITY OF HEMET,

CALIFORNIA, APPROVING

THE DEED

RESTRICTIONS

REQUIRED BY THE PER

CAPITA GRANT,

AUTHORIZE THE CITY

MANAGER TO EXECUTE

THE DEED

RESTRICTIONS, DIRECT

THE CITY CLERK TO

RECORD THE DEED

RESTRICTIONS, AND

AUTHORIZE CITY STAFF

TO SOLICIT BIDS FOR

CONSTRUCTION OF THE

GIBBEL PICKLEBALL

COURTS PROJECT
The City Council of the City of Hemet, California
(hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the State has awarded Per Capita
Grant contracts to the City in a total amount of
$229,752 for the construction of pickleball courts at
Gibbel Park; and,
WHEREAS, the State Department of Parks and
Recreation has been delegated

13.F

City of Hemet Resolution No. 2022-xxx
the responsibility by the Legislature of the State
of California for the administration of the Per Capita
Grant Program, setting up necessary procedures
governing administration; and,
WHEREAS, said procedures established by the
State Department of Parks and Recreation require the
grantee record deed restriction on the project property to safeguard the property for purposes consistent with
the grant for the duration of the contract performance
period; and,
WHEREAS, the City must execute and record
said deed restrictions prior to requesting any payment
under the Per Capita Grant contract; and
WHEREAS, the City staff may proceed with
soliciting construction bids for the pickleball courts at Gibbel Park after satisfying the deed restriction
requirement.

NOW, THEREFORE, THE CITY COUNCIL OF

THE CITY OF HEMET FINDS, DETERMINES,
ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1.FINDINGS - The recitals set forth
above are hereby adopted as findings in support of this Resolution.

13.F

City of Hemet Resolution No. 2022-xxx
SECTION 2.Approves the attached deed
restrictions at Gibbel Park as required by the Per Capita Grant contract.

SECTION 3.Authorizes the City Manager to
Execute the deed restrictions.

SECTION 4.Directs the City Clerk to Record
the deed restrictions.

SECTION 5.Authorizes City staff to solicit bids
for construction of the Gibbel Park Pickleball Courts
Project.

SECTION 6.EFFECTIVE DATE - This
Resolution shall become effective upon its adoption.

13.F

City of Hemet Resolution No. 2022-xxx
PASSED, APPROVED AND ADOPTED this 8 th
day of November, 2022.
____________________________
Malcolm Lilienthal, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

13.F

City of Hemet Resolution No. 2022-xxx
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of
Hemet, do hereby certify that the foregoing resolution
was adopted by the Hemet City Council on the 8 th day
of November, 2022, and was passed by the following
vote:

AYES: Council Members:

NOES: Council Members: None.

ABSTAIN: Council Members: None.

ABSENT: Council Members: None.
_____________________________
John Paul Maier, City Clerk

13.F

13.F

Deed Restriction Instructions

• The GRANTEE must own the PROJECT land and have an encumbered executed contract for the GRANT amount.
• The Deed Restriction must be signed via pen and ink. Digital signatures from programs such as DocuSign will not be accepted.
• Do not alter the Deed Restriction language. Reformatting the document is allowed.

The GRANTEE takes the following steps:

1. Add full name of Grantee’s agency to Line I. after “WHEREAS”.

2. Create 3 copies (GRANTEE copy, recorder’s copy, extra copy) of the Deed Restriction.

3. Attach the following exhibits to all 3 copies:
(a) Exhibit A: Label this attachment “Exhibit A Legal Description of Property.” This exhibit is a formal legal description of every parcel of property to which grant funds will be used for the development and/or acquisition thereof. This information can be obtained from the grant deed or title policy. (The assessor’s parcel number or a street address is NOT a valid legal description.)
(b) Exhibit B: Label this attachment “Exhibit B Grant Contract”. This exhibit is a complete copy of the executed Grant Contract and provisions signed by the AUTHORIZED REPRESENTATIVE and the State of California.
 If you received two contracts for one project only the larger contract needs to be attached
 Check that the Project Number on Line IV of the Deed Restriction matches the Project Number on the attached contract

4. Notarize it: Take all the documents to a notary. OGALS recommends submitting these documents to the OGALS PROJECT OFFICER for review prior to notarizing:
• Unsigned and undated Deed Restriction
• Exhibit A (Legal Description of Property)
• Exhibit B (Grant Contract)
The AUTHORIZED REPRESENTATIVE dates and signs the Deed Restriction signature page in the presence of a notary. The notary will complete a Notary Acknowledgement (Civil Code §1189).

5. Record it: Take the notarized documents bulleted above to the County Recorder’s Office of the county in which the property is located. Ask the County Clerk to record the Deed Restriction with Notary Acknowledgement, Exhibit A, and Exhibit B, on the title to the property.

6. Send it: Scan and email or mail a copy of the notarized and recorded documents bulleted above to the
OGALS PROJECT OFFICER. Retain the other two copies with the project records.