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REQUEST FOR QUALIFICATIONS PAGE 7
CITY OF HEMET 445 EAST FLORIDA AVENUE ∙ HEMET, CALIFORNIA 92543 (951) 765-2348 each October to review the previous year’s operations and revenues to allow each party to make appropriate changes in the operational plan. Both parties hereby agree that the success of each is paramount, and that each party will work in good faith to ensure said success.
IV. STATEMENT CONTENT REQUIREMENTS
The Statement of Qualifications (SOQ) must be submitted by an authorized person to represent the entity and shall include the following elements:
1. Cover Letter: Statements shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. Include address, telephone number, email address, and type of business entity. Describe your firm or team’s interest and commitment to providing Consultant Services to the City and specifically state the disciplines of services being offered.
2. Entity Profile and Background and General Qualifications : Statements shall include general entity information, including how it is organized, number of employees, locations of company headquarters and branch offices, number of years in business and organization, disciplines, and staffing. Describe the general qualification of the firm as they relate to the work proposed with this RFQ. Any proposed sub-consultant profile and background should be included if applicable.
3. Resumés of Team: Statements shall include resumés of project team/sub- contractors that outline their specific technical and design experience. At a minimum, this should include the resumés of the project manager/principal agent, associates in charge when project manager/principal agent is unavailable, and key personnel, as well as the firm size, and an organizational chart identifying only those who will perform work for each specific discipline being offered.
4. Relevant Experience: Statements shall include a list of all applicable services and projects for public agencies that your entity and assigned personnel have performed within the last five (5) years. Service information should include a description, year(s) completed, client name and telephone and email contact information. Provide a demonstrated record of success by the consultant(s) on work previously performed for the City, other municipalities, or other enterprises within the region.
5. Understanding and Approach: Statements shall include an outline which demonstrates the firm’s understanding of the scope of services requested. This outline should include an anticipated approach, tasks necessary for initial transition, and methods for successful operation into the future. The entity shall describe how they envision the partnership with the City to provide services to
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REQUEST FOR QUALIFICATIONS PAGE 8
CITY OF HEMET 445 EAST FLORIDA AVENUE ∙ HEMET, CALIFORNIA 92543 (951) 765-2348 the community. The content will reflect the particular viewpoint of the entity submitting the SOQ.
6. Quality Assurance: Provide a description of your Quality Assurance and Quality Control process/procedures and explain how your firm will ensure quality of work and a timely product delivery.
7. Exceptions and/or Other Relevant Information: Provide additional relevant information that may be helpful in the selection process, including any exceptions taken to the City’s standard agreement.
8. Financial Partnership: Provide an initial proposal for how the revenue sharing may be structured. This will be a starting point for negotiat ion of a final agreement.
V. SUBMITTAL REQUIREMENTS
1. The Statement of Qualifications must be received no later than 3:00 p.m. on April 25, 2023.
2. Submit one (1) PDF via PlanetBids and one (1) sealed copy to Candace Sunds, the Procurement Administrator (address listed on Page 1 of this RFQ).
3. Statements are not limited to a MAXIMUM number of pages, however, they should be concise, to the point, and address all required sections of the content requirements to be considered competitive.
VI. EVALUATION CRITERIA
The proposals will be evaluated by the criteria outlined in Section 2 -336 of the Hemet Municipal Code:
1. The cost of the goods and professional services.
2. The ability, capacity, and skill of the vendor to perform the contract and to provide the goods and professional services requested.
3. The ability of the vendor to provide the goods and professional services requested promptly or within the time specified, without delay or interference.
4. The ability of the vendor to demonstrate the attributes or trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform the contract.
5. The character, integrity, reputation, judgment, experience, and efficiency of the vendor.
6. Vendors performance on previous purchases or contracts with the City.
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REQUEST FOR QUALIFICATIONS PAGE 9
CITY OF HEMET 445 EAST FLORIDA AVENUE ∙ HEMET, CALIFORNIA 92543 (951) 765-2348
7. The ability of the vendor to demonstrate its prior, current, and continued compliance during the contract term with all applicable federal, state, and local laws, statutes, ordinances and all lawful orders, rules, and regulations promulgated thereunder.
All statements shall be reviewed to verify that the minimum requirements have been met. Statements that have not complied with these requirements, do not meet minimum content and quality standards, or that have unacceptable exceptions to the terms and conditions of the agreement, will be eliminated from further consideration.
Any awards will be made in the best interest of the City.
VII. NOTIFICATIONS
• Please direct questions and/or comments in writing to PlanetBids . All questions
regarding this RFQ must be submitted no later than 3:00 p.m. March 30, 2022.
• The City reserves the right to reject any and all proposals, to waive the informality in any proposal, and to select the proposal that best meets its needs.
• If it becomes necessary to clarify or revise this RFQ, the clarification or revision will be by addendum and will become a part of the original RFQ. Addenda will be posted on PlanetBids.
• All costs incurred in the preparation of the proposal are the responsibility of the submitting entity. All proposals submitted to the City in response to this RFQ shall become the property of the City of Hemet and will not be returned.
• Entities selected to enter into negotiations with the City to perform the requested services shall be required to enter into a Services Agreement with the City and comply with the City’s indemnification and insurance requirements.
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California District 28 Little League
Dear City of Hemet
My name is Richard Piceno and I am the District Administrator for Little League California District 28. Our District currently runs 7 local leagues : Canyon Lake, Lake Elsinore, Menifee Valley, Murrieta National,Temecula, Temescal Valley and Wildomar. The Hemet / San Jacinto area was added to our district boundaries about 1 year ago and we would love to have Hemet Little League (HLL) be the 8th league in the district. In our research we have found that the Hemet/ San Jacinto Valley has no youth organizations that are geared towards providing a recreational sports program for the estimated 22,000 youths within the Hemet school district( there are an additional 9000 students in the SJUSD) We look forward to being able to provide our recreational baseball program to the youth of the Hemet community.
Attached you will
find some information about our local programs as well as some history of the Little League program as a whole and what it will mean to have a Little League program associated with the city of Hemet.
Please note that the
final contract will need to be signed by the elected Hemet Little League president and the HLL board.
Richard Piceno
District 28 Administrator
[email protected]
951-515-9400
Oct 5, 2023
League ID #0405-28-00
EIN #33-0606586
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California District 28 Little League
Entity Profile and Background and General Qualifications:
Little League as we all know is a internationally ( worldwide) recognized 501c3 non profit organization that organizes local youth baseball and softball leagues throughout the United States and the rest of the world. It was founded in 1939 and incorporated in 1950. All of Little League Baseball's local leagues are organized and operated by volunteers whose programs are annually chartered through Little League International. Each league can structure itself to best serve the children in the area in which the league operates. Several specific divisions of Little League baseball and softball are available to children and adolescents ages 4 to 16.
District 28 was created in 1958 as one of the original 33 California Districts. The original District 28 was dissolved in the mid-1980s and re-established in 1992. Currently we have 7 local leagues. Our current staff ( 9 members) consists of 7 former local league presidents and representatives from each of the 7 leagues to have a balanced representation of each league during our District Staff meetings. Among our local District Staff we have an approximate combined 30 years of experience running a league as presidents with a lot more experience if we include the years on the local board as with other titles other than president. We are all well knowledgeable of the hard work that it takes to organize and run a successful league. We are up to the challenge to be able to bring our organization's structure to the city of Hemet.
Resumés of Team:
As stated in section #2 District 28 is made up of 8 staff members who are former presidents or league officials from within our 7 local leagues.
I have been the DA for District 28 since taking over the position in 2019. I have recently been re-elected by our local league presidents to another 4 year term and can serve terms as elected by them. Our staff :
-Head Player Agent: JD Harkey, former President for T emecula Little league. JD is also an elected official for Rancho Water District.
-Secretary: Von Piceno, former President for Murrieta National Little League. Von is a successful local business owner in the city of Murrieta.
-Training Officer: Stephen Duncan. Stephen has been a Little League volunteer since 1996. He has been with the boards at Eastvale, San Clemente and Mira Loma. He also served as a board member in District 72.
- Umpire in Chief: Leo Akers; Leo was a former VP for Murrieta National Little League. He has been umpire for several years and has been selected to umpire several Regional tournaments as well as an international tournament in the Czech Republic.
-Albert Sumaya ; Albert is a former UIC at Menifee Valley Little League. He is a retired USMC officer. -Treasurer: Matt Stone: Matt is the former president for Menifee Valley Little League.
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- Safety Officer: Marcos Firas; Marcos is the former president of Canyon Lake Little League. He is a Federal Officer for the Department of Homeland Security. -Aux Remember-Lisa Ballard; Lisa is the current president of Wildomar Little League. She is also a member of the local VFW and Umps Care program with MLB.
Relevant Experience:
During my time as president of Murrieta National, our board was able to overcome a big money issue and raised our funds to well over 100K. We were able to provide a lot more for each or the league's players while keeping our registration prices low. We added grass to 2 of the diamond infields at the city park and renovated one of the other parks that was allocated to our program. During Vons time as president at Murrieta she was able to get that total up over 150K. All while being able to secure enough funds to put up 4 new scoreboards and renovate with astroturf the batting cages at one of the leagues parks. Both Matt and Marcos were able to create a great working relationship with their cities and grew both their leagues with increasing numbers each season as presidents.
Lisa has and continues to work with the VFW as well as the Elks Club and the Umps Care programs to insure some funds are donated to our programs for much needed supplies.
Stephen has the most experience within our group. He has helped develop a couple of different programs as part of his relocations from San Clemente to Easvale.
Understanding and Approach:
District 28 understands the work that will be needed to get the program started. We have a plan that will emphasize the program starting by the Spring 2024 season in March. With that said an agreement between the city and the District ( Hemet Little League) is crucial to that timeline. The park has a lot of work to be completed between now and the start of the season. We completely plan on giving the fields some much needed TLC as well as making sure that the snackbar and the entire building is cleaned and prepared for the upcoming season. We also are fully aware that we are on a quick timeline and we still need to secure the board to run the daily operations of the league. This is something that we have already been working out so that we can streamline that part of the process once we secure an agreeable contract. We are also already starting to build some business relationships within the community to be able secure some sponsorships that will facilitate some of the expected expenses for the project.
The set up of the partnership with the city will definitely be something that should benefit the community.
We ensure that our program will be well received and the field will be very well taken care of Quality Assurance:
As previously mentioned we have already started to work out some of the details within our organization to be able to ensure that we can get off the ground running. We have been in contact with Excel Landscaping who maintains the fields for cities like Murrieta, Lake Elsinore, Encinitas and a few others. As big supporters of Little League they are more than willing to work with us in making this park
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one of the best in our District. They are also willing to be big sponsors for our new venture with the city of Hemet.
Exceptions and/or Other Relevant Information:
After meeting with city officials and looking over the previous lease agreement with Hemet Youth Baseball we are looking to enter into a similar agreement. The lease agreement is for an initial 5 year period with additional years being negotiated after that team is coming to an end.
During our in person meeting there were a few items that were discussed that we would like to request.
1. After an agreement we would like to take on the responsibility of cleaning out the building and property. This will give us a full grasp of what we will be needing in order to order new equipment, supplies and materials.
2. We would need the city to repair the busted pipe that has flooded the right field area of field # 8
3. Mentioned during our meeting was that the city was planning on adding lights to 2 of the fields in the coming years. We would like to request that the project include a 3rd field. The field in question would be the big field across the parking lot next to the WV JV field. Our league would then work on building up revenue to be able to add additional light to the remaining 6 fields as we grow and are able set funds aside for that project.
4. We ask that the field lights be added as part of the Utilities mentioned in the lease agreement Article 3.0 Use Fees Section 3.2
5. Sponsorship name and logos. With us soliciting for sponsorships,many will request the ability to be able to have banners with names and logos on them at the fields ( Little League does not allow us to display drugs or alcohol sponsorships). We request the ability to be able to hang sponsorship banners around the baseball field fence lines to maximize the sponsorship opportunities. This will include any possible hard signs on scoreboards that we may raise funds for to install at the complex.
Financial Partnership:
As I mentioned above in the summary of our organization, Little League is a non profit organization that is organized and run by local volunteers. Along with that there is also the fact that Little League will not turn away any player who is unable to pay for their registration. Starting a league from scratch will require the majority of any of the raised funds to go to the start up of the league. We will use all of our resources to be able to raise additional funds for any project that may be needed at the park
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(lights for the additional field for example). As we all know the park has a lot of potential but that will require a lot of work. We have also agreed to fund the cost of maintaining the fields.
With that said, I don't believe that we will have much revenue for the first 5 years of this agreement.
However, should we be able to build the program as we all expect, we will definitely be able to renegotiate any possible revenue sharing with the city of Hemet. Whether that be a per player charge from the city as it is customary or a portion of the registration fees or some other sort of agreement that can be discussed at the negotiations of a new contract.
Ultimately, please keep in mind that our main goal is to provide the youth of the city of Hemet a much needed program. Our mentality has and will continue to be that the kids deserve better. A better baseball and softball program. Better uniforms and a better park. I guarantee that the District staff and I along with the newly formed board at Hemet Little League will work hard to ensure that this will be the case.
Little League is an international brand that everyone knows. A partnership with the city of Hemet will only make the possibilities of a successful program that much better.
I hope that we are all able to come together to make the city of Hemet and its community a great place for the kids to learn and play the great games of baseball and softball.
Thank you for your time and consideration. We look forward to hearing from you and the opportunity to build Hemet Little League.
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LICENSE AGREEMENT FOR USE OF PUBLIC FACILITIES BY COMMUNITY ORGANIZATION This License Agreement for Use of Public Park Facilities by Community organizations ('Agreement") is made and entered into on DATE:________________, by and between the ClTY OF HEMET , a California municipal corporation ("City") and HEMET LITTLE LEAGUE BASEBALL & SOFTBALL .lNC. a California nonprofit corporation (hereinafter referred to as the "Licensee").
RECITALS
A. City ís the owner of certain real property known as G. Roger Brubaker Park in the City of Hemet, County of Riverside, State of California ("Park")" The Park includes landscaped common areas, improved ball fields, bleachers, concession stand, equipment storage area, a parking lot, and related improvements. City and Licensee acknowledge that the Park is public property and that its primary purpose is the enhancement of recreational activity for the community at large.
B. In furtherance of that purpose, Licensee desires to use a portion of the Park to maintain and operate a youth baseball program for youth living within the Hemet- San Jacinto Valley, as described in Licensee's Articles of incorporation and Bylaws ("Baseball Program"). The portion of the Park to which Licensee seeks to use consists of 9 ball fields, bleachers, concession stand, equipment storage area, parking lot, and improvements related thereto (collectively the "Premises"), as more particularly described and depicted on the diagram attached hereto and incorporated herein by reference as Exhibit "A".
OPERATIVE PROVISIONS.
NOW THEREFORE, in consideration of the mutual promises and covenants made by the partíes and contained herein and other considerations, the value and adequacy of which are hereby acknowledged, the parties agree as follows,
ARTICLE 1.O - GRANT OF LICENSE
1.1 Exclusive License - CIty hereby grants the Licensee an exclusive license ('License") to use the Premises for the sole purpose of conducting its Little League Baseball Program during the T erm of the Agreement. Although the license granted to Licensee is Exclusive, other members of the public may make use of the Park and Premises. Such parties will need to coordinate with the Licensee and the Licensee shall be afforded the ability to approve or deny such requests. The Licensee shall have the ability to sublease the Premises as they see fit and as needed to generate additional funds for the program. City reserves the right to use the Premises at any time (off season), upon forty-eight (48) prior written notice delivered by email. City and Licensee acknowledge that the parking lot is not part of the Premises, and is public property the primary purpose for which is the enhancement of recreational activity for the community at large. Licensee shall not charge a fee for parking or prevent public parking in the parking lot at any time"
1.2 Reservation of Rights - Except for the rights expressly granted to Licensee under this Agreement, City hereby reserves all rights, interest, and title in Premises and Park. Licensee shall have no right to occupy or possess the Premises except for the purpose and during the times expressly stated herein.
1.3 Term- The term ('T erm") of this Agreement shall be for five (5) years commencing on the effective date of this Agreement, unless extended or earlier terminated as provided herein, Notwithstanding the foregoing, on each successive anniversary date of the Agreement the T erm shall be extended automatically,
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and without the necessity of notice by either party, for an additional period of one (1) year, provided however the: (i) the total length of the T erm shall not exceed then (10) yeers; and (ii) that the Agreement has not otherwise been terminated as provided herein. in addition to termínation of the Agreement as provided in Section 8.2 [T ermination], either party may terminate this Agreement by giving a written notice of termination to the other party sixty (60) days prior to the next following anniversary date of the Agreement,
1.4 Surrender of Premises - On expiration of the T erm or termination of the Agreement, Licensee shall surrender the Premises and all improvements in or on the Premises to City in as good and clean a condition as practicable, reasonable wear and tear expected.
ARTICLE 2.0. USE OF PREMISES
2.1 Permitted Use - Licengee's use of the Premises shall be at Licensee's sole risk and at the sole risk of its employee, agents, contractors, volunteers, and invitees, and shall at all times be in compliance with the Use and Maintenance Standards attached hereto and incorporated by reference as Exhibit "B." Licensee shall use the Premises solely for the purpose of maintaining and operating Licensee's Little League Baseball Program. City reserves the right to observe Licensee's use of the Premises and to determine, in its sole and absolute discretion, whether any use other than the playing, practicing, or coaching of baseball is within the intended scope of the Agreement.
2.2 Compliance with Laws - Licensee shall, at its sole cost and expense, comply with all applicable Çity, county, state and federal statutes, ordinances, regulations, and requirements relating to Licensee's use of the Premises, whether those statutes, ordinances, regulations and requirements are now in force or are subsequently enacted. lf any license, permit or other governmental authorization is required for the Licensee's lawful use of the Premises, then Licensee, at its sole cost and expense, shall procure and maintain such throughout the T erm of the Agreement.
ARTICLE 3.0 * USE FEE
3.1 Use Fee - The Licensee shall pay a use fee ("Use Fee'') of one dollar and no cents ($1.0CI). The Use Fee shall be paid by Licensee by February 1 of each year. Licensee agrees that City shall have the right to adjust the Use Fee to include any maintenance, repair, or utility charges paid by City but for which Licensee is otherwise responsible under this Agreement.
3.2 Utilities - Except as is expressly provided to the contrary in Exhibit B of the Agreement, City shall be responsible to pay any utility charges, including but not limited to, natural gas, electricity, sewer, water, and additional refuse services attributable to city’s park.
3.3 Portable Restroom Services. Licensee shall be solely responsible for renting, placing, cleaning and removing any portable restrooms desired by Licensee for their use of the Premises. Licensee shall obtain permission from City's Public Works Director or designee prior to placing a portable restroom on the premises.
Portable restrooms must be ADA compliant. Portable Restrooms provided by Licensee must be open to the public. Portable restrooms may only remain on the Premìses for the duration approved in advance by City's Public Works Director or designee.
ARTICLE 4.0 - MAINTENANCE
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4.1 Licensee's Duty to Maintain Premises - At all times during the T erm of this License, Licensee shall, at Licensee's own expense, keep and maintain the Premises, all improvements and all appurtenances, íncluding landscape and parking areas, now or hereafter on the Premises, in first-class condition, in good order and repair, and in a safe clean condition, as provided in the Use and Maintenance Standards (Exhibit "8").
Licensee shall not maintain, commit, or permit the maintenance or commission of any nuisance as now or hereafter defined by any statutory or decisional law applicable to the Premises or any part of the Park.
4.2 Licensee's Duty to Restore Premises. lf at any time during the T erm of this License any improvements now or hereafter on the Premises are destroyed in whole or Ín part by any act or omission of Licensee, this License shall continue in full force and effect, and Licensee, a Licensee's own cost and expense, shall repair and restore the damaged improvements. Any restoration by Licensee shall comply with the original plans for the premises except where otherwise modified by the Licensee and approved in writing by the City. All work of repair and restoration shall be commenced and prosecuted with all due diligence by Licensee.
ARTICLE 5.O.INDEMNITY
5.1 General Indemnity- Except as to the sole negligence, active negligence or willful misconduct of City, Licensee expressly agrees to, and shall, indemnify, defend (with legal counsel approved by City), release, and hold City and its elected and appointed officials, offìcers, employees, contractors, and agents (collectively "City Agents'') harmless from and against any Action, liability, loss, damage (including personal injury, death, and property damage), entry, cost or expensive (including Litigation Expenses) which arise out of, or are in any way connected with any Covered Occurrence of Licensee and or its employees, agents, contractors, volunteering and invitees (collectively Licensee's Agents"). City shall not be responsible for any Covered Occurrences, or any acts or omissions of any person or entity except for the City and City Agents. The Parties expressly agree that the obligations of Licensee under this Section shall survive the expiration or T ermination of the Licensee,
5.2 General indemnity - For the purpose of Article 5.0 [indemnity] the following terms shall have the meaning ascribed:
(a) "Action" shall mean any suit (whether legal' equitable, or declaratory in nature), proceeding or hearing (whether administrative or judicial), arbitration or mediation (whether voluntary, court-ordered, binding, or non-binding), any other alternative dispute resolution process, and the filing, recording, or servíce of any process, notice , claim, demand, lien, or other instrument. (b)” Litigation Expenses" shall mean all costs and expenses, to the extent such are reasonable in amount, that are actually and necessarily incurred in good faith by the prevailing party directly related to an Action including but not limited to, court costs, special media rental costs, attorneys' fees, consultant fees, fees for investigators, witness fees (both lay and expert), travel expenses, deposition and transcript costs, and any other cost or expense reasonably and necessarily incurred by the prevailing party in good faith and directly related to the Action. ( c ) "Covered Occurrence" shall mean all acts, omissions, and conduct of Licensee and Licengee's agent, whether active or passive, whether negligent, reckless, willful, or otherwise, and shall include, but not be limited to the following: (i) use or misuse of the Premises and/or park; (ii) building, constructing, or installing any improvements on the Premises or Park notwithstanding that City may have benefited from its services; (¡¡¡) performing maintenance, repairs, and/or restoration of the Premises or any improvements thereon notwithstanding that City may have benefited from its services;
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(iv) the failure to perform required maintenance, repairs, and/or restoration; (v) any act or omission relating to Licensee's Baseball Program; (vi) any injury or damage to person or property the result of which is caused by, or is in any way related to, Licensee's Baseball Program or use of the Premises or Park; (víi) performance or failure to perform under this Agreement, ARTICLE 6.0.INSURANCE
6.1 Liability insurance - Licensee shall, at Licensee's own cost and expense, procure and maintain during the entire term of this License a broad form comprehensive coverage policy insuring Licensee and City (including its respective elected and appointed officers, officials, and employees and volunteers) against loss or liability caused by or connected with Licensee's occupation and use of the Premises under this License in amounts not less than;
(a) $1,000,000 single limit, for injury to, or death of, one or more pèrsons or damage to, or destruction of, any property.
6.2 Deposit of insurance - Licensee shall, within ten (10) days after the execution of this Agreement and promptly thereafter when any such policy is replaced, rewritten, or renewed, deliver to City a true and correct copy of each insurance policy required by this Article of the License or a certificate executed by the insurance company or companies or their authorized agent evidencing that policy or policies. All deductibles of any policy shall be the responsibility of Licensee and shall be disclosed to thö City at the time the evidence of ínsurance is provided.
6.1 Notice of Cancellation of insurance - Each insurance policy required under this Article shall contain a provision that it cannot be canceled for any reason unless at least thirty (30) days' prior written notice of the cancellation is given to City and Lender in the manner required by this License for services of notices on City by Licensee.
ARTICLE 7.0 - ASSIGNMENT
7.1 No Assignment wfíthout Cities consent - Licensee shall not assign this Agreement without the prior written consent of City. Any attempt to assign without the City's prior written consent shall be null and void.
ARTICLE 8.0 - DEFAULT AND REMEDY
8.1 Breach and Default bv Licensee - Either party's failure or unreasonable delay to perform any promise, agreement, term, or covenant, in this Agreement constitutes a default of this Agreement. ln the event of a default, the injured party shall give written "Notice of Default" to the defaulting party, specifying the nature of the default and the steps necessary to cure the default, failure to give or delay in giving Notice of Þefault shall not constitute a waiver of the default. lf the defaulting party fails to cure the default within th¡rty (30) days after receipt of the Notice of Default, or ìf the default is of a nature that cannot be cured within thirty (30) days, the defaulting party fails to commence to cure a thereafter diligently prosecute such cure to completion within a period of not longer than sixty (60) days, then the injured party shall have recourse to all remedies afforded to it under this Agreement and/or may institute a legal, equitable or other Action to require the cure of any default and to recover damages for said default.
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8.2 Termination - City shall have the right to terminate this Agreement prior to the expiration of the T erm where Licensee has failed to cure its default of this Agreement, provided City has first provided the notice and opportunity to cure required in Section 8,1 of this Agreement.
8.3 Cumulative Remedies - The remedies given to City in this Article shall not be exclusive but shall be cumulative with and in addition to all remedies now or hereafter allowed by law and elsewhere provided in this Agreement.
8.4 Waiver of Default - The waiver by the City of a default by Licensee shall not constitute a continuing waiver or a waiver of any subsequent default by Licensee of either the same or a different provision of this Agreement.
8.5 Litigation Expenses - Should any Action be commenced between the parties concerning this Agreement, the Premises, or the rights and duties of either in relation thereto, the party prevailing in that Action shall be entitled, in addition to any other relief that may be granted in the Action, to its Litigation Expenses as defined in Article 5,0 of this Agreement.
ARTICLE 9.0 – MISCELLANEOUS
9.1 Force Magure - Except as otherwise expressly provided in this License, if the performance of any act required by this Agreement to be performed by either City or Licensee is prevented or delayed by reason of any act of God, strike, lockout, labor trouble, inability to secure materials, restrictive governmental laws or regulations, or any other cause not the fault of the party required to perform the act, the time for performance of the act will be extended for a period equivalent to the period of delay and performance of act during the period of delay will excused.
9.2 Notice - All notices required or provided for under this Agreement shall be in writing and delivered in person or sent by registered mail, postage prepaid to the person and address provided below. Delivery shall be presumed delivered upon actual receipt by personal delivery or within three (3) days following deposit thereof in United States Mail, and may be served as follows:
T o City: T o Licensee:
City of Hemet Attention: City Manager Hemet Little League Baseball/Softball lnc. 445 Florida Avenue Attention: Hemet Little League , President Hemet, CA 92545 PO: TBD
9.3 Governing Law - This Agreement, and all matters relating to it shall be governed by the laws of the State of California in force at the time the need for interpretation of this Agreement, or any decision or holding concerning this Agreement, arises.
9.4 Partial Invalidity - If any provision of this License is held by a court of competent jurisdiction to be either invalid, void or unenforceable, the remaining provisions of this License shall remain in full force and effect unimpaired by the holding.
9.5 Sole and Only Agreemen t - This instrument constitutes the sole and only agreement between City and Licensee respecting the Premises, the leasing of the premises to terms set forth in this License, and
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correctly sets forth the obligations of City and Licensee to each other as of its date. Any agreements or rêpresentations respecting the Premises, their leasing to Licensee by City, or any other matter discussed in this License not expressly set forth in this instrument are null and void.
9.6 No Oral Modification -No alteration or variation of this agreement shall be valid or binding.
9.7 Recitals and Definitions - The Recitals and Definitions set forth at the beginning of this Agreement are a substantive and integral part of this Agreement and are incorporated by reference in the Operative Provisions portion of this Agreement.
9.8 Governing Law - This agreement shall be construed in accordance with and governed by the laws of the State of CalÍfornia.
9.9 Time of Essence - Time is expressly declared to be of the essence of this License.
9.l0 Effective Date - This agreement shall not become effective until the Agreement has been executed by the appropriate authorities of City and Licensee. "City" "Licensee"
City of Hemet Hemet Little League Baseball/Softball lnc.
By:____________________ , By:____________________ ,
Mayor President
ATTEST : _________________________
____________, City Clerk
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Board of Directors
Melinda Moss
President
David Miller
Vice President
Ashley Vidal
Secretary
Isa Solorzano
Treasurer
Steven Cordova
Coaches Agent
Traci Valadez
Players Agent
Alex and Alysa Mugica
Head Umpire In Chief
To whom it may concern,
Menifee Valley Girls Softball is a non-profit softball league for youth ages 3-18 in Riverside County with players from all over the valley, including Menifee, Hemet, Romoland, Winchester, Nuevo and San Jacinto. Our goal at Menifee Valley Girls Softball is to provide a safe, fun environment while learning the game of softball and giving back to our community.
Menifee Girls Softball is registered as a USA softball league and dual registered with Pony Baseball and Softball. Menifee Valley Girls Softball has a long history of providing a successful, non-profit sports program with over 18 years of experience. Over the years we have grown from a small local league to our current registration numbers of 430, with hopes to continue to grow as we expand into Hemet.
Menifee Girls Softball has reviewed and understands the requirements outlined in the proposal for Brubaker Park and would be honored to bring an established, non -profit sports league to the city of Hemet. Access to Brubaker Park would not only help our program, but also bring value to the city of Hemet and allow the residents access to a softball program not currently available within the city.
Thank you for your consideration.
Warm Regards,
Melinda Moss
menifeegirlssoftball.com | E-mail: [email protected] 951-479-2267
Menifee Girls Softball Association
P.O Box 2304 • Sun City, CA 92586-1304
Tax ID: 52-2440095
City of Hemet
Attn: Procurement
445 East Florida Ave,
Hemet, CA 92543
October 19, 2023
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Request for Qualifications for Brubaker Park Baseball Complex Management and Operations
Menifee Girls Softball is a nonprofit sports league established in 2005. Menifee Girls Softball is owned and operated by its membership. All board members are elected in accordance to our bylaws. Menifee Girls Softball Executive board members are listed below along with their years of experience and contact information. The Menifee Girls Softball board is also comprised of over 20 general board members holding various titles essentials to organization and success of our league.
Melinda Moss 2018-Present
President
[email protected]
Isa Solorzano 2021-Present
Treasurer
[email protected]
David Miller 2021-Present
Vice President
[email protected]
Steven Cordova 2017-Present
Coaches Agent
[email protected]
Traci Valadez 2021-Present
Player Agent
[email protected]
Alex Mugica 2017-Present
Head Umpire in Charge
[email protected]
Relevant Experience
Menifee Girls Softball has obtained fields from Valley-wide Recreation and Park district since its inception in 2005. In recent years we have also added fields managed by the City of Menifee to our field allocations. In total, we operate our program on 10 fields throughout Menifee. We have always remained in good financial standing and continue to have a positive working partnership with both Valley-wide Recreation and the City of Menifee.
Lanay Negrete
Sr. Recreation Supervisor
951-672-6744
[email protected]
City of Menifee
Community Services Department
[email protected]
951-723-3880
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Understanding the Approach
Menifee Girls Softball can foresee a seamless transition when partnering with the city of Hemet based on our history of a successful, year round program in the city of Menifee for the past 18 years.
Menifee Girls Softball operates 3 seasons, every year. Spring, Fall and our summer All Star program. We also have a more competitive team in each division called our Select program that runs concurrent with our Spring and Fall Season. Our competitive teams (Allstars and Select) host large tournaments, inviting teams from all over Southern California. We currently host these tournaments at Diamond Valley with a full events team and snack bar multiple times per year.
With access to the fields at Brubaker Park we will be able to expand our tournament list, allowing us to host additional, much larger tournaments all throughout the year including big season closers in the summer months. Teams will travel from all over, bringing food and lodging opportunities to the city.
Our snack bar is fully operational and our largest league fundraiser. Every year we obtain a Community Event Permit and a Health permit from Riverside County Environmental Health department . We manage the volunteers required to employ the snack bar, purchasing of food and supplies, and strict health code requirements set forth by the county.
Menifee Girls Softball board members take pride in the cleanliness and organization of the fields we operate our program on. Our Board Members and volunteers are well equipped with the tools and knowledge to maintain the baseball diamonds, prep the fields for games and practices and maintain the facilities and snack bar. We look forwarding to the opportunity to have dedicated fields for our program where we can truly make it our home and maximize the value of Brubaker Park for the city of Hemet.
Quality Assurance
We are prepared to immediately begin a partnership with the City of Hemet and operate our program at Brubaker park. Menifee Girls will take ownership of Brubaker Park and provide all maintenance required to the facilities and ball fields, which includes weekly lawn care and field maintenance. Menifee Girls softball will be responsible for cleaning and maintaining the bathrooms. Menifee Girls Softball will drag and maintain the baseball diamonds weekly as well as prep and chalk the fields for all games and practices. Menifee Girls Softball will maintain the facilities, which includes the cleaning and upkeep of the snackbar. The city of Hemet will be responsible for the maintaince of easemeants and anything outside of the baseball parks playing fields.
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Financial Partnership
Menifee Girls Softball would like to enter a 5 year contract with the City of Hemet with a renewal every two years after. Menifee Girls Softball will pay the city of Hemet $2 for every player registered within the calendar year in exchange for the use of Brubaker Park. Menifee Girls Softball is requesting the installation of field lighting on 3 of the main baseball diamonds.
Without the installation of lights, Menifee Girls softball will not be able to operate at full capacity until their installation but will be able to begin the transition and maintain ball fields prior to installation. The use of rental lights can also be an option until the city is able to provide a permanent solution. Use and payment of Electricity use will be reaccessed after the installtion of field lighting. Menifee Girls Softball is requesting that Brubaker park is in full complaince with ADA laws and regulations.
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2023 Brubaker Park
Baseball Field
Renovation Proposal
Presented by: Rod White, Co-Founder & CEO/Robert Shelton, Co-Founder & COO
In collaboration with Arnold Nichols, CEO - Two Strikes Baseball
MATRIX GLOBAL
Date: October 6, 2023
Project Title 2023 Brubaker Park Baseball Field Renovation Physical Address Hemet, CA 92545 (Riverside County)
Project Background
Brubaker Park Baseball Complex is a nine-diamond baseball complex located at the intersection of Cawston Avenue and Mustang Way. The site is located immediately west of West V alley High School. These baseball fields are designed to provide playing fields for T-Ball, Little League, and Senior League. The complex includes such amenities as a fully equipped concession stand and adequate parking facilities for major tournament events. Through a public/private/non-profit partnership, Matrix Global in collaboration with Two Strikes Baseball seeks to partner with the city of Hemet in an economic development project for the rehabilitation of the existing
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playing fields with the intention of working towards increasing the marketability of the facility for larger events. We intend to accomplish this by adding up to 10 additional baseball/softball diamonds, 48 total pickleball courts (24 covered), walking trails, and additional playground equipment. In addition, the unique layout of Brubaker Park may lend itself to the ability to add an outdoor Amphitheater (a non-sports option) with the potential capacity of 3,000 seats over a five year period.
The non-sports entertainment option creates the opportunity to take advantage of Hemet’s proximity to major population hubs and generate additional revenue for the city.
Introduction
● The proposed Brubaker Multipurpose Sports & Entertainment Complex (Brubaker Complex) is not just a place for sports and entertainment; it's an investment in the city of Hemet’s future. This comprehensive proposal outlines the economic benefits and opportunities that will arise from the construction and operation of this state-of-the-art facility.
● The anticipated improvements will be conducted in stages in alignment with restored conditions that meet industry standards. This includes proposed amenities added to the facility. The completed improvements and additional amenities will be maintained by the Matrix Global Co. and Two Strikes Baseball, who will keep the facility in excellent condition moving forward as we continue to be in contract with the City of Hemet.
● The purpose of our proposal is to help promote economic development to produce growth in economic revenue and city residents. Additionally, our proposal will collaborate with Two Strikes Baseball to provide a platform to not only showcase
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up and coming baseball players but to also provide coaching expertise to maximize a player’s skills both mentally and physically in order to help them become stronger holistic baseball players. Our vision is to build strong minds, solid character, ethical values, and the talent to compete in the sport of baseball.
Project Overview
● Statement of Qualifications
○ Please note the following expertise information:
○ Mr. A. Rashad White is a Player Agent/Advisor as well as having experience in Contract/NIL/Endorsements/Sponsorships.
○ His experience includes strategic athlete scouting, evaluations, athlete development, athlete placement, contract negotiation, and NLI/business development strategies, thriving on using/sharing his experience and knowledge to help others make their clients a 360 Degree success story.
○ Certifications:
-Certified Biomechanics Specialist
National Exercise and Sports Trainers Association (NESTA) Issued Jan 2015
-The High School Strength & Conditioning Coach Certification International Y outh Conditioning Association (IYCA)
Issued Mar 2014
- Certified Sports Specific Trainer, CSST
American Sports & Fitness Association (ASFA)
Issued Feb 2014
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-Alabama Teaching Certification
Alabama State Department of Education
Issued Jan 2011
○ ***Please Note -additional information regarding qualifications will be submitted upon request.
● Field Enhancement and Final Preparation for Use
○ Facility Summary
■ Matrix Global and Two Strikes Baseball proposes to work in partnership with the city to finance, build and operate a unique sports and entertainment facility that would fill a product gap and allow the city and partners within the region to target events of a size and caliber that would extend the region’s brand as a hub for youth sports and entertainment while simultaneously increasing overnight visitation and stay within Hemet and Riverside County.
■ Matrix Global and Two Strikes Baseball will coordinate with the City of Hemet to assess the current conditions of the fields, determine the applicable standards to each field and coordinate the work necessary to achieve those standards as applicable.
■ In addition to competitive space, the complex will feature best-in-class amenities with the athletes, entertainers, and spectators in mind. ■ Ongoing maintenance of the ball fields to meet appropriate play standards for the various levels of baseball, from T-Ball to Senior League will be under the duties of Matrix Global and Two Strikes Baseball to include lawn maintenance, batting cages, dugouts, and other facilities as needed to provide a professional and safe facility.
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■ As a part of the construction phase, Matrix Global and Two Strikes Baseball will employ local residents if possible, utilizing the skilled laborers, architects, and engineers that already make up the fabric of the community with the goal of creating a noticiable local economic stimulation.
■ Once operational, it is predicted that the complex will employ a significant number of full-time and part time residential staff from the Hemet community for various roles, i.e. event management, facility maintenance, security, and administration positions.
■ All construction will incorporate eco-friendly designs and sustainable practices, contributing to the city, state, and federal goals and compliances. ○ Concessionaire Operations
■ Matrix Global and Two Strikes Baseball proposes to operate the concessionaire facilities to maximum use allowing for the sale of beer and wine, meals, snacks, and other meal services.
■ Additional maximization of the concessionaire will include an on-site restaurant with the possibility of an elevated mezzanine. ■ Matrix Global and Two Strikes Baseball also proposes to monitor the overall operation and maintenance of the kitchen and dining areas.
■ Matrix Global and Two Strikes Baseball will consider using local vendor contracts for the operation of the concessionaire operations as part of the effort to build the economic level of the Hemet community.
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■ As part of the collaboration with the City of Hemet, Matrix Global and Two Strikes Baseball would like to consider a shared net-revenue income stream from the concessionaire operations equitable to vested interest for additional funding for facility improvements and enhancements.
Field Management and Scheduling
● Matrix Global and Two Strikes Baseball is proposing to be responsible for the overall management of the facilities to maximize community and regional usage for competitive play, including coordinating the scheduling of regular season play, tournament use, practices and other ball field use.
Marketing and Promotion
○ Matrix Global and Two Strikes Baseball is proposing to be the primary marketing promoter for the Brubaker Complex reaching out to the whole of Southern California and beyond. The responsibilities would include establishing a local ball club to represent the City of Hemet.
Capital Improvements
■ Capital improvements for the Brubaker Complex are endless. The five-year vision proposed for the Brubaker Complex includes creating a large indoor facility for community events - size is pending.
■ The Brubaker Complex will draw visitors from neighboring cities and from afar. This will generate substantial tourism revenue for local hotels, restaurants, and businesses. The projected increase of visitors to Hemet will substantially have an economic impact of approximately 1.2 million annually based on:
■ Projected Overnight Visitors: 160,000 annually resulting from weekend tournaments held
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at the complex.
■ Projected Day Visitors: 47,500 annually resulting from daily practices and games held at the complex.
■ Two Strikes Baseball is a new way of playing baseball that will draw visitors to the complex for the experience and the expert training it will provide up and coming baseball athletes looking for better skill development.
■ Other Potential Amenities
■ Gathering Space • Ample Parking
■ Amphitheater for outdoor community concerts
○ Property Value Increases
■ Increasing the usability of the Brubaker Complex will increase the attractiveness of Hemet for real estate developers.
■ Property values in the vicinity of the complex are likely to increase, leading to higher tax revenues.
■ Increased demand for housing will stimulate more real estate development. ● Enhanced Social and Community Engagement Opportunities ○ As the Inland Empire continues to grow there continues to be a gap in areas where the community can gather socially, i.e. restaurants, movie theaters, etc. ○ The Inland Empire is a diversified community that lacks sufficient venues to provide opportunities for cultural events and celebrations.
○ The complex would provide availability to celebrate diversity within the Hemet community.
○ The Brubaker Complex will serve as a hub for youth sports and activities, promoting healthy lifestyles and community engagement.
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Conclusion
The Matrix Global Company in collaboration with Two Strikes Baseball is proposing an opportunity for both economical and community growth in the City of Hemet. Economic growth will occur through the generation of employment, increased property values and residents, and increased visitors to the City in need of local services after they arrive, i.e. service stations, hotels, and grocery stores. Community growth will occur as residential growth with the discovery of the beautiful City of Hemet and its diversified opportunities to grow with the city through job opportunities, athletic opportunities, and cultural awareness.
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Team Hemet Baseball and Softball
P.O. Box 1552
Hemet, CA. 92546
501 (c) (3) Non-Profit Organization: Tax ID- 81-3452191
October 6, 2023
Noah Rau, Public Works Director
City of Hemet
445 E Florida Ave.
Hemet, CA. 92543
Dear Mr. Rau,
Based on the interest of the community in a viable youth sports program that reflects the professionalism and commitment to excellence that the City of Hemet projects, this letter is a proposal by Team Hemet Baseball (THB) to use the baseball fields at Cawston & Mustang, currently under reconditioning.
THB is organized primarily under the National Organization, PONY baseball.
THB also has deep connections with Babe Ruth Baseball and has been approached by multiple State Directors about the possibility of holding National Tournaments locally…which would, of course, be a boon to the economy of this great City.
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The main goal of THB is to provide a safe and rewarding opportunity for youth, ages 3 to 17, to broaden their knowledge of baseball and to interact with other youth sports enthusiast who have a shared interest in positive development in a structured sports program which imparts values essential to societal progression; teamwork; discipline, accountability, and safety. THB develops healthy competition and strives to increase the esteem of the quality of our area’s youth skill programs to complete with the most respected programs across the State.
As such, THB’s members would like to use the fields at the Cawston & Mustang facility. The league is supported by the largest youth sports program in the County (Menifee Pony Baseball); the business and professional community, the press and community residents.
I lead THB’s board that has a diverse background of community residents.
Combined we have over 10 years in participation and administration of youth sports. I, personally, have organized, coached, and won numerous National and International tournaments over these years and am proud to bring this experience to bear in the administration of our organization. We don’t politic and our reputation is that of fair- minded judicious directors.
There are several reasons why the establishment of an independent league to use the Cawston & Mustang facility is important over a branded organization such as Little League. Most importantly, establishing a chartered Little League baseball & softball program, organized according to strict accordance with Little League International rules, procedures and policies will create a limitation for the City.
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Little League is limited to engaging in play with other little leagues. In this area, Little League is not prevalent in the communities so that the playing opportunity would be minimal, and any league would be hard pressed to make full use of the Brubaker Facility. Of course, with participation down, so too would be attendance and attraction of tourism. With usage slipping maintenance would become a problem. The Brubaker facility would revert into a haven for indigent criminal activity.
Little League prohibits the compensation of umpires to officiate the play of youth sports. In this area, umpires will not work for Little League and that presents a problem as unqualified officials can have a major impact on the quality of the program.
Eventually participants will tend not to select programs in which officiating decides the game, and not the performance of the kids or coaches.
Additionally, Little leagues baseball rules are incompatible with any other organization. Little League limits most aspects of the game to a point where it is almost unrecognizable. For example, lead-off and base stealing (a feature wildly popular with participation) is not allowed in Little League. What this means is that the potential participation in the community is severely limited and, again, the facility is at risk of underuse and decline.
Moreover, Little League is draconian in the application of their rules (most times enforced arbitrarily and not related to the participants but the adult administrators) In one instance, a local team made it to the Little League World Series, against all odds won the Championship but were later stripped of their title because one of the competing leagues, over which they prevailed, alleged a residency rule violation. The alleging league was favored in Little League the local team unknown. It was a tragedy
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that has been repeated and Little League is unrepentant. In another instance, Little League stripped the administrators of their ability to operate by revoking their charter because the organizers were two alternative life-style women. Arbitrary rule enforcement only sabotages the youth participants, but millions in TV money corrupts.
Finally, Little League has exacting requirements for the fields to even be considered for use. From measurements from dugout to playing field, back stop measurements and height, field size, fence size, surface composition, and light levels that are tough to meet. If one thing is found to be slightly out of tolerance (by a local volunteer) the entire facility is declared unusable.
In contrast, PONY and Babe Ruth are extremely popular in the surrounding communities. The play is consistent with Major League Baseball rules. The opportunity to involve multiple surrounding communities is present, especially with our contact in the youth sports community. Most importantly, THB is allied with the largest programs in our surrounding communities so that 100% usage will begin from day one and the program will explode.
Our National organizations celebrate the challenge of home field advantage and opponents’ ability to adapt their play to the field upon which they find themselves. The rule intricacies of each league are determined by the hosting league and enforced by professional and highly compensated officials.
THB has the experience and competence to maintain the playing surfaces, appurtenant structures, lighting, and parking lot in accordance with acceptable
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standards under City mandates. These standards would be assured by full-time Safety staff and regular inspections.
With the support of our community business partners, THB can provide the opportunity for National and International tourism through the televised hosting of National tournaments and even World Series play. The league can provide all these services to improve the youth sports program of this community. In effect, even youth outside of the THB’s program will benefit from The City’s support of this program.
Providing the opportunity for THB to use these facilities will result in substantial benefit to community members. Among those benefits are:
• Participation in a nationwide network of youth sports programs to grow the participant member base from its current size of approximately 200 families to over 1000 in one year.
• Effectively administer hundreds of games in dozens of communities with multiple leagues; State-Wide.
• Year-round access to playing fields and events.
• Access to grant programs for facilities to establish home fields, to include installation of lighting and additional parking to improve access. • To utilize the experience of our Board of Directors who are employed in; or own business in; the trades and industries critical for successful development. • Reduce the presence of crime in our City by utilizing the space not being used by providing constant activity and continuous monitoring of the facility.
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• The ability to partner with our City in contributing to the pride in offering the experience of “home” fields.
• The opportunity for meaningful participation in a youth program that diverts the children of these cities from the influence of anti-social behavior.
Please feel free to contact me with any questions you may have.
Thank you for your support,
Michael J. Hnnna
Michael Hanna
President – THBSLL
951.665.0971
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City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Jan 09 2024
Department: Administration
Submitted by: Mark Prestwich, City Manager
Mark Prestwich, City Manager;
☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing
TITLE:
Quarter Two Update on Progress of Fiscal Year 2023-24 Strategic Plan Action Item Tasks
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Receive and file the Quarter Two Update on progress associated with City Council Fiscal Year 2023- 24 Strategic Plan Action Item tasks.
BACKGROUND:
Developing an agreed-upon and unified City Council vision for the upcoming fiscal year’s organizational priorities provides several benefits for the organization:
Provides a clear message from the City Council to the community and staff of what the City Council aims to accomplish;
Supports the City Council’s proactive focus on achieving work objectives rather than reacting to issues;
Assists in allocating staff time and other needed resources, including budget appropriations to support project delivery/initiatives;
Fosters consensus on policies and projects within the City Council; and Creates a more transparent and accountable government.
The Hemet City Council adopted the City's Strategic Plan on June 23, 2021, after holding a series of strategic planning meetings and a community meeting to garner input from the public. The Council identified life, of quality improving toward priorities included and overarching five milestones increasing economic opportunities, and improving the overall health of the Hemet community.
On June 2, 2023, the Hemet City Council held a Priority Setting Workshop to establish Fiscal Year 2023-24 Action Items in support of the City's Strategic Plan. Action Items represent Council-directed priority tasks and initiatives over the next 12 months that support Strategic Plan goals.
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DISCUSSION:
The purpose of the Quarter Two review is to provide an update on progress associated with FY 2023- 24 Action Item tasks. The status of Action Item tasks is noted in the right column of the attached tracking spreadsheet.
PREVIOUS COUNCIL ACTION:
The City Council approved the FY 2023-24 Strategic Plan Action Items on July 11, 2023. The City Council reviewed the Quarter One Update at their meeting of October 10, 2023.
STRATEGIC PLAN INTEGRATION:
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
Objective 2: Evaluate existing practices to ensure continuity with industry best practices.
Objective 3: Provide Council with policies that are consistent while lessening liabilities.
Objective 4: Increase employee retention by training and creating a positive workplace.
Objective 5: Streamline fire prevention coordination efforts.
FISCAL IMPACT:
Not applicable.
ATTACHMENT(S):
Q2Update - 12-13-2023 FY-2023-24-City-of-Hemet-Strategic-Plan v1 (1)
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City of Hemet Strategic Plan Action Items– FY 2023-24
December 13, 2023 (Quarter 2 Update)
(A) Action Item (B) Success Indicator (C) Responsible
Department
(D) Support
Group(s) /
Council
Liaison(s)
(E) Staff Point Person(s) (F) Complete? (G) Status/Comments Quality of Life/Beautification
1 Complete Hemet Valley Bikeway
Construction
Completion of project Public Works Noah Rau Complete The project is approximately 97% complete. Permit from Metrolink was just received to complete work within rail ROW and all work is anticipated to be completed by the end of February 2024.
2 Complete the FY 21/22 SB1 Pavement
Rehabilitation Project (CIP 5755)
Completion of project Public Works Noah Rau An award has been made for construction to Onyx Paving. A pre- con meeting was held on December 12, 2023 and construction is scheduled to begin on January 22, 2024.
3 Complete Skate Park Construction Completion of project Public Works Noah Rau (Lead) Complete This project is complete and open for use 4 Offer Community Bulky item drop offs at the
Library four times a year and promote
opportunity for twice/year pickup at
residential properties
The completion of four
bulky item drop-offs for
the FY 23/24 year
Public Works CR&R Charles Russell 1. 8/19/23 - 1 of 4 (Complete)
2. 11/18/23 - 2 of 4 (Complete)
3. 2/17/24 - 3 of 4 (Scheduled)
4. 5/18/24 - 4 of 4 (Scheduled)
5 Consideration of Car Wash Moratorium Present Car Wash Moratorium Emergency
Ordinance and any
Successor Ordinance to
the City Council
Planning Planning
Commission
Monique Alaniz-Flejter The City Council adopted a Car Wash Moratorium on August 8, 2023. On September 12, 2023, the City Council extended the Moratorium was extended to August 8, 2024.
6 Consideration of eliminating City’s wrought
iron security fencing requirement around
commercial developments
Present more attractive
solutions in lieu of
fencing to encourage
attractive commercial
developments to the
City Council
Planning Planning
Commission
Monique Alaniz-Flejter
7 Complete FY 2023/24 Sidewalk Repair Grid Completion of 1/7th of City Sidewalks (14%)
Public Works Gregg Holyoak (Lead) + Noah
Rau
Awaiting inspection report from contractor. Staff is following up with the Contractor to expedite.
8 Augment red curb repainting Paint 5,000 linear feet
of curbs in the city
Public Works Lilienthal Noah Rau (Lead) +
Gregg Holyoak
1,775’ have been painted in response to See Click Fix requests.
An area has been identified and mapped in the region
surrounding Stetson Ave and State Street. This area will be completed during the fiscal third quarter.
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9 Increase the number of trees planted in the
City
Hold two or more
events that promote
planting of trees to add
to the beautification of
the local parks and
recreational areas
Public Works +
City Manager’s
Office
Infrastructure
Commission
Dan Cortese (Lead) + Alan
Reyes
1. Analyzed irrigation system for pressure & expansion at Simpson Park.
2. Mapped 25 new tree locations at Simpson Park.
3. Working with Greg Dion, Urban Forester at CalFire, on Urban and Community Forestry Grant Program.
4. Obtained City of Hemet tree inventory.
5. Meeting scheduled with citizen group and CM on
October 11
6. Formed agreement for tool storage for community
volunteer group at Simpson Park.
7. Met with Greg Dion to discuss citywide tree planting project that could be funded by Urban and Community
Forestry Grant Program. We are currently waiting for
grant to be released.
8. Meeting was held on (12/21) to discuss grant details and action plan. Waiting for grant application to be released.
Contacted Greg Dion for update. Waiting for response.
10 Consider designing and adding no littering
signs to post throughout the City
Development and
approval to post no
littering signs
throughout the City
with fine warnings to
inhibit littering within
the City
Public Works +
Code
Enforcement +
Planning
Lilienthal +
Peterson
Gregg Holyoak (Lead) + Lionel
Martinez + Monique Alaniz-
Flejter
Further staff discussion and meetings are needed to define a desirable program.
11 Identify additional options for youth
engagement activities
Present options to City
Council in public
workshop and receive
feedback/direction
City Manager’s
Office
Establish
stakeholder
focus group +
Lilienthal +
Males
Alan Reyes City submitted a Outdoor Equity Grant application on December 13, 2023 to support 1,400+ field trips for youth.
12 Enforce code compliance for all businesses Conduct random checks of at least five
businesses per month
and cite where
necessary
Code
Enforcement
Males +
Peterson
Lionel Martinez Code Enforcement staff continue to inspect all businesses on the Florida corridor addressing illegal signage, broken windows, lack of landscape and vacant buildings. As of today, staff has inspected 46 businesses working their way east to west. 13 Power wash City sidewalks Wash 10,000 linear feet
of sidewalk annually
Public Works Lilienthal Gregg Holyoak Completed pressure washing Harvard/Front St area totaling 1,350’ in October 2023. The library walkways and patio area totaling another 500' was also completed in October 2023. An area around State Street and Stetson Ave has been identified to be completed during the third fiscal quarter.
14 Repave Hemet Auto Mall Conduct a Geotech
investigation, Design,
advertise for bids, and
award a contract to
revitalize and refresh
these aging streets
Hemet Auto Mall
Owners
Noah Rau The Geotechnical investigation has been completed and the final design is progressing based on the geotechnical report. The bid package is anticipated by the end of January 2024.
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15 Expand Citywide Paving by $2 million Completion of project Lilienthal + Krupa
Noah Rau This additional $2M was added to CIP 5749 and is in the planning phase. A meeting was held with liaisons on January 2, 2024 to review recommended streets for the project.
16 Consider options for Soccer Field Expansion Collect feedback from Council on next steps
Planning + Public
Works + City
Manager’s Office
Establish
stakeholder
focus group +
Males +
Lilienthal
Mark Prestwich + Monique
Alaniz-Flejter + Noah Rau
A meeting was held September 14, 2023 with the Valley Wide General Manager Board President and General Manager, and the Mayor and City Manager. A meeting was held with soccer stakeholders on September 18, 2023. Preliminary vision is buildout of eight conceptual soccer fields at Diamond Valley Lake. Next step is identifying a funding strategy that will allow for project design, construction, and long-term maintenance.
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Economic Opportunity
1 Develop Economic Development Strategic
Plan
Present plan to the City
Council for
consideration
Community
Development
Business Outreach
Ad- Hoc
Committee
+ Chamber of
Commerce
Econ. Development Manager
2 Hotel Investment Program Present program to the
City Council for
consideration
Community
Development
Business Outreach
Ad- Hoc
Committee
+ Chamber of
Commerce
Econ. Development Manager
+ City Manager
An initial policy discussion is planned for the City Council at their meeting of January 23, 2024 to receive direction on program options.
3 Identification of Business Investment
Incentives
Present ideas to the City
Council for
consideration
Community
Development
Business Outreach
Ad- Hoc
Committee
+ Chamber of
Commerce
Econ. Development Manager Work on this initiative will commence after Economic Development Manager is appointed.
4 Establish Business Concierge Program Present program to the City Council for
consideration
Community
Development
Business
Outreach Ad-
Hoc Committee +
Chamber of
Commerce
Econ. Development Manager Work on this initiative will commence after Economic Development Manager is appointed.
5 Provide time frames on new construction
and improvements
Push updates on new
developments to inform
the public in a “Coming
Soon” section in City
Update newsletter
City Manager’s
Office +
Community
Development
Alan Reyes + Monique Alaniz-
Flejter
Complete The December 15, 2023 biweekly City Update featured an “Exciting New Developments” section profiling new investments.
This will be a recurring feature every month or two moving forward.
15.C
Community Engagement
1 Establish a Chalk Art Festival Organize and hold
event
City Manager’s
Office
Krupa +
Lilienthal
Alan Reyes Complete Chalktoberfest Art Festival was held October 28, 2023 at the Library from Noon to 5:00 p.m.
2 Visit local communities and organizations to
provide City updates
Visit six communities
and/or organizations
and provide City
updates
City Manager’s
Office + Police,
Fire +
Community
Development
Males Alan Reyes Citywide update meetings were held at My City Youth and at The Lakes at Hemet West; Additionally, City Manager presented City Updates to Hemet Rotary on July 19, 2023 and the Hemet/San Jacinto Congress of Republicans on July 24, 2023. The City Manager also provided a City Update to the Hemet/San Jacinto Chamber of Commerce Board of Directors on November 16,
2023.
3 Expand the Hemet Police volunteer program
by 10%
Grow the program from
69 to 76 volunteers
Police Jamie Gonzalez A volunteer academy will be conducted in the near future and the department is accepting volunteer applications.
4 Implement a business crime prevention
program including a panhandling
informational campaign; and establish
department liaison
Roll out program and
distribute educational
materials online and to
businesses
Police Business Outreach
Ad- Hoc
Committee
+ Chamber of
Commerce +
Lilienthal
Chief Arellano Retail Theft Grant Submitted on July 6, 2023 to assist with this effort of crime prevention in our business community. The City received official notice of a $2.5 million grant award on September 14, 2023; acceptance of the grant occurred at the October 10, 2023 City Council meeting.
5 Grow Hemet Police Facebook and Instagram
audience by at least 10%
Grow social media
followers to: Facebook:
50,000 to 55,000;
Instagram: 10,000 to
12,000
Police Peterson Alan Reyes Police Instagram page currently has 10,400 followers Police Facebook page currently has 62,000 followers
6 Develop and implement an advisory body
marketing campaign
Add a section to the
application to see how
applicants found out
about the position to
see where to focus
marketing
City Clerk’s
Office
Peterson +
Krupa
John Maier Preliminary Flyers/Advertisements are in design. 7 Prepare Legislative Platform for City Council
consideration
Development of
guidelines for City
Council supported
initiatives to advance
priorities
(transportation etc.)
City Clerk’s
Office + City
Manager’s Office
Mayor + Mayor Pro
Tem
John Maier (Lead) + Mark
Prestwich
Complete City Council approved Fiscal Year 2023-24 Legislative Platform on December 12, 2023.
8 Consider creating an Ombudsman position
for the City
Identify funding, scope
of responsibility, and
appointment/hiring of
position
City Manager’s
Office
Peterson +
Kendrick
Mark Prestwich Complete City Council approved a Community Services Coordinator position on December 12, 2023. Recruitment underway.
9 Increase police presence in the community Implementation and use of hot spot policing
strategies which include
focused and directed
patrols (foot patrols,
Police Chief Arellano
15.C
bicycle patrols, vehicle
patrols and
enforcement sweeps).
10 Adding a reporting area in SeeClickFix for
Aggressive Solicitation
Adding an option to
report on SeeClickFix -
providing another way
for the community to
notify staff of concerns
Police Males Chief Arellano Complete This item was completed on January 3, 2024. 11 Development of a Cadet pipeline program
for youth through workforce development
Connecting local youth
with employment
opportunities
Police Lilienthal Chief Arellano The department hired its first Cadet who resigned soon after to accept full-time work outside of law enforcement. The
department currently has one cadet in backgrounds and
soliciting for more cadets at this time.
15.C
Partnering and Collaboration
1 Identify a Management Entity for the
Simpson Memorial Center
Contract with
management entity to
oversee the Simpson
Memorial Center
operation
Public Works Males Charles Russell (Lead) + Kurt
Mikolaycik
Staff continues to make improvements to the facility. The exterior has been painted, the trash enclosure has been secured with wrought iron and the elevator modernization bids have closed. A contract for the elevator modernization was awarded by the City Council on October 24, 2023 and is expected to be completed by May 2024 due to long lead time for parts.
On-call Architect is preparing a design and bid package for the roof replacement. The interior painting was completed in November 2023. New carpet was installed in December 2023.
A RFP has been drafted to solicit proposals from interested entities to manage and operate the facility with an anticipated closing date of February 15, 2024.
2 Update the West Hemet Drainage Plan Adoption of new West Hemet Drainage Plan
Public Works Riverside
County +
Consultants +
Kendrick
Noah Rau The primary consultant from MBI working on this project passed away this summer and it has been on hold since. A meeting to restart the work was held on November 30, 2023. A letter has since been sent to RCA to formally inform them of the new direction that the MDP will take without the ability to place basins on the now RCA owned property.
3 Complete Brubaker Park Improvements in
collaboration with facility manager
Complete
improvements +
promote to the public
Public Works Males Charles Russell Complete The baseball fields renovations are complete. City crews are maintaining the fields until a facility manager is secured. A total of five (5) Statement of Qualifications (SOQ) were received from interested parties to manage the facility. A committee of City staff reviewed and scored the SOQs. A notice of intent to award was issued on December 18, 2023 and a license agreement will be recommended to the City Council on January 9, 2024.
4 Implement California Violence and
Intervention Program (CalVIP) grant
Roll out program - to
reduce violence &
involvement in violence
in city
Police + City
Manager’s Office
Lilienthal +
Krupa
Chief Arellano(Lead) +
Veronica Allen
N/A The City relinquished this grant due to recently learning the matching cost was more than double original number (more than $675,000 beyond the City’s budget appropriation).
5 Enhance City relationship with business
owners
1) Deploy Targeted
Monthly Business
Walks with Mayor
+ City Manager +
Police Chief +
Chamber of
Commerce
Executive Director,
and
2) Conduct Quarterly
Business Check-In
Zoom Calls
City Manager’s
Office
Business Outreach
Ad- Hoc
Committee
+ Chamber of
Commerce +
Males +
Peterson
Alan Reyes Monthly business walks commenced in August and continued in September, October, and November in partnership with the Chamber of Commerce.
15.C
Organizational Effectiveness
1 Complete FY 23/24 Tree Trimming Grid Complete tree trimming for the designated grid
area of seven-year cycle
Public Works Mauro Lozoya The Public Works Department has trimmed 493 trees during the first half of the FY 23/24 grid tree trimming.
2 Complete Update to Street Engineering
Standard Plans
Adoption of updated
Street Standard Plans
Public Works -
Engineering
Noah Rau
3 Conduct specialized training on de-
escalation
De-escalation grant
awarded with specific
requirements in
managing training
program
Police Chief Arellano The Police Department is currently providing de-escalation training to our employees as required under the grant
guidelines.
4 Implement new Hemet Police Patrol
Schedule and Staffing
To direct patrol staffing
for optimum utilization
of resources and
staffing during the
busiest hours of the day
Police Chief Arellano Modification of Police Department scheduling is planned to transition on January 8, 2024 (next scheduling change). This is dependent on the department’s recruitment and hiring of lateral police officers.
5 Recruit an Economic Development Manager
to manage economic development
initiatives
Hire an Economic
Development Manager
City Manager’s
Office
Mark Prestwich Recruitment is underway; initial interviews were held the week of September 25, 2023. Follow-up interviews with top
candidates scheduled for October 5, 2023. The City chose not to make a job offer to any candidates associated with the initial recruitment. A second round of recruitment was launched and an offer of employment is forthcoming.
6 Launch LaserFiche Public Portal Push portal to the
public and provide
videos of how to
navigate the site
City Clerk’s
Office + I.T.
ECS (vendor) John Maier (Lead) + Scott
Underwood
This project was on temporary hold pending installation of the hyper converged (HCI) server/storage system. The HCI system is completed, and this project is ready to move forward beginning in January 2024.
7 Launch Net File for Campaign Committees
(Form 460 & 700 Management Software)
Rolling out of software
to allow forms to be
electronically submitted
and allow access to the
public
City Clerk’s
Office
John Maier Complete
8 Build LaserFiche Workflow for Forms -
Internal Processing for Human Resources
Complete forms to
automate
administrative
processes
City Clerk’s
Office + I.T.
ECS (vendor) John Maier (Lead) +
Scott Underwood
This project is currently underway by ECS in the vendors environment. Forms will be transitioned to the City of Hemet’s LaserFiche environment pending installation of the hyper converged (HCI) server/storage system. The HCI system is completed and this project is ready to move forward beginning in January 2024.
9 Implement E-Filing Policy for Form 700 and
Campaign Committees
Approval of E-Filing
Policy
City Clerk’s
Office
John Maier Complete Item approved at the June 13, 2023 City Council Meeting. 10 Complete City Council Protocols Bring a draft to City Council for approval as
recommended by the
Ad-Hoc committee
City Manager’s
Office + City
Attorney
Council Protocols
Ad- Hoc
Committee
Mark Prestwich (Lead) +
Steven Graham
Two meetings have been held with Ad Hoc Members; Draft is nearing completion and will be presented to the City Council when ready.
15.C
11 Replace citywide legacy telephone system
with a unified communications as-a-service
(UCaaS) system
Installation of new
telephone system
I.T. Communication
Strategies (vendor)
Scott Underwood A total of 12 responses were received for the UCaaS/CCaaS telephone replacement request for proposal (RFP). Vendor demos were completed in December. Results are being
compiled and incorporated into an upcoming city council agenda item scheduled for April 2024.
12 Replace citywide network switching
hardware in support of the citywide
telephone system replacement (UCaaS).
Installation of
replacement
networking hardware.
I.T. Communication
Strategies (vendor)
Scott Underwood Consultant (Communication Strategies) and IT Staff are assembling the technical requirements of the request for quote (RFQ) for this project. RFQ release has been rescheduled for January 2024.
13 Develop a long-range (10-year) I.T.
Sustainability Plan to prioritize future
technology investments
Bring a draft plan to City
Council for approval
I.T. ClientFirst (vendor) Scott Underwood Consultant (ClientFirst), IT, and Finance Staff are assembling financial documentation needed to create the plan.
Presentation of the plan is tentatively scheduled for March 2024.
14 Deployment of Windows 11 on city desktop,
laptop and tablet computers to maximize
security
Completion of
deployment
I.T. Novacoast (vendor) Scott Underwood Individual application testing to ensure compatibility is underway. We anticipate citywide installations to take place between February-March 2024.
15 Deployment of Microsoft M365 mobile
device management on all city-owned apple
ipads and iphones to maximize security
Completion of
deployment
I.T. Microsoft (vendor) Scott Underwood Currently working with departments to replace aged Apple devices that are no longer support security updates. New devices will automatically be enrolled as they are purchased.
Full completion is expected by June 2024.
16 Implement IT Service Management (ITSM)
freshservice software features to create
help desk system efficiencies
Integration of asset
management into our
existing helpdesk
system.
I.T. Freshservice
(vendor)
Scott Underwood Freshdesk service management system was deployed in April 2023. Asset management integration with ITSM is complete.
Implementation of a catalog of available services is scheduled for deployment by the end of February 2024.
17 Deployment of multi-factor authentication
(MFA, 2FA) citywide to increase network
security and meet cyber insurance
guidelines
Roll out security
measures
I.T Scott Underwood IT Staff are reviewing solution capability with our existing environment. Seamless compatibility with the City’s new financial (ERP) and land management software is required and under review. Full implementation is expected by April 30, 2024.
18 Implement internal network penetration
test scans to ensure recently replaced
network, servers and firewalls are properly
configured to meet PCI, HIPAA, CJIS and
cyber insurance guidelines
Run 1 penetration scan
test bi-annually for the
FY
I.T. Scott Underwood IT Staff has secured a vendor to assist with security testing.
Internal testing will begin upon completion of network switching hardware replacement project.
19 Upgrade existing ArcGIS system to ArcGIS
Professional, ensuring compatibility with
citywide public safety, financial, permitting
and records management systems
Complete upgrades I.T. ESRI (Vendor) Scott Underwood This upgrade project is scheduled to begin in mid-January 2024, with completion expected in February 2024.
15.C
20 Conduct Citywide Classification &
Compensation Study
Complete study of
standardized and
updated job
descriptions and salary
structures
Human
Resources
Norma Rangel This RFP was posted in PlanetBids on September 25, 2023 with a proposal due date of October 16, 2023. An agreement has been executed with Evergreen to advance this work. Anticipated project start date is January 2024.
21 Conduct Employee Survey Complete employee
survey
Human
Resources
Employee
Engagement
Committee
Misha Sisikin Potential survey questions have been researched and presented for review by the City Manager. Upon approval, questions will be prepared for distribution to City Employees for completion. City will administer the survey and collect anonymous data to encourage City Employee participation.
22 Complete free website redesign of
www.hemetca.gov through CivicPlus
Redesign and roll out
the new website to
enhance the customer
experience
I.T. CivicPlus (vendor) Scott Underwood City Staff attended an online introductory call regarding the website redesign process.
23 Prepare Boards and Commission Handbook Creation of a living document for
Commissioner
onboarding process
City Clerk’s
Office
John Maier Research and review of other agencies’ best practices has been initiated for this project.
24 Expand Police Explorer Program Expand the program by 40% (from 14 to 20)
Police Chief Arellano
25 Reduce Response times to priority 1 and
priority 3 calls
Reduce response times
by 10%
Police Chief Arellano The Police Department is on schedule to reduce response time by the use of the Drone First Responder (DFR) program.
26 Consider expansion of library hours Identify funding strategy/options and
expansion of current
hours and/or days
Library + City
Manager’s Office
Krupa Kathye Caines (Lead) + Mark
Prestwich
15.C
Safe and Clean Streets Initiative
Safe
1 Deploy Real-Time Crime Center with
Enhanced Technology Cameras for Crime
Suppression and Enforcement.
Installation of high-
quality Flock Condor
Surveillance Cameras at
eight of the City’s main
intersections and
implement a Real-Time
Crime Suppression
Center by September
2023
Police Flock Safety
coordination
Chief Arellano The Police Department has started the build of the Real-Time Crime Center and is currently installing the technology necessary to go live. We will be utilizing our Retail Grant to hire the personnel necessary and to purchase the required technology (Cameras, Software, etc.)
2 Expand Patrol Staffing by Eight Officers to
Enhance Data Driven Patrols on Commercial
Corridors
Conduct directed
traffic/vehicle
enforcement and crime
suppression and
deterrence efforts along
commercial corridors
Police Chief Arellano Fiscal Year 2023-24 Budget includes 8 additional sworn officer positions. The Police Department is working on augmenting staffing with the Council-approved $60,000 signing bonus incentive program.
3 Expand Community Behavioral Assessment
Team (CBAT) to Seven-Day a Week Coverage
Adding an additional
Police Officer and
Mental Health Clinician
in coordination with
expanded CityNet
services
Police Riverside
University Health
System (RUHS)
Chief Arellano The Police Department has completed a draft MOU with the County and is working on obtaining the signatures for the agreement. We will be utilizing the Opioid Settlement to pay for the additional mental health professional from the County. 4 Add 30% more Flock Cameras as a
Resources Multiplier
The installation of 20
citywide flock cameras
to enhance crime
solvability
Police Flock Safety Chief Arellano The City has purchased the additional cameras and is in process of installation through FLOCK. A new contract with Flock, is expected to be presented on the January 23, 2024 agenda requesting authorization for additional cameras.
5 Utilize Drone as a First Responder Program
as Crime Deterrent
Utilizing a current
resource to enhance
the City’s law
enforcement
capabilities and provide
critical information and
documentation of crime
scenes
Police Flying Lion
Service
Provider
Chief Pust Complete Service contract presented to City Council on July 11, 2023.
We are currently live with the program.
6 Establish a City Prosecutor Pilot Program to
Prosecute Infractions and Misdemeanors
not Prosecuted by the District Attorney’s
Office
Launch of program to
result in community
service and penalties
for violators and deter
unlawful behavior
City Attorney’s
Office + Police
Lilienthal City Attorney (Lead) + Chief
Pust
City Manager, Police Chief, and City Attorney met with the District Attorney’s office and the City Attorney is currently establishing the duties for the position.
15.C
7 Distribute Section 602 Trespass Letters to All
Commercial Businesses on Main Corridors
within 45 Days
Engage with all business
owners on main
commercial corridors to
source signed Section
602 Trespass Letters
which allow police
action for unlawful
activity
Police Business Outreach
Ad- Hoc
Committee
+ Chamber of
Commerce
Chief Pust Complete The Police Department has distributed all the 602 PC Trespass letters to businesses. Staff is currently following up with the business that did not submit and conducting inspections on those that did submit. This is a long process, due to the fact each business needs to be inspected, making sure all the appropriate signage is placed on each property.
8 Expand Business Watch Program and
Improve Business Engagement with Crime
Prevention Through Environmental Design
(CPTED)
Educate the business
community to assist
with nuisance issues
Police Business Outreach
Ad- Hoc
Committee
+ Chamber of
Commerce
Chief Arellano The Police Department is currently offering the CPTED program to all businesses. This service will also be made available to all participating businesses in the Storefront Vandalism Relief Program.
9 Establish Monthly Community/Police
Engagement Focus Group
Roll out monthly to
collect timely feedback
from the public to
consider modification of
practices
Police Lilienthal Chief Pust Complete Implemented in June 2023 – Meetings have been held each month since inception.
10 Support and/or Sponsor State Legislation
and Ballot Measures that Impose Stricter
Penalties and Accountability for Criminal
Actions
Support and/or sponsor
State legislation and
ballot measures that
impose stricter
penalties and
accountability for
criminal actions
City Manager’s
Office + Police
Males Mark Prestwich (Lead) + Chief
Pust
Clean
1 Initiate Proactive Seven Day a Week Crews
for Graffiti, Shopping Carts, and Debris
Pickup Along Commercial Corridors
Initiate seven day a
week proactive patrols
with the use of part-
time employees
beginning at 6:30 a.m,
enforce combustibles
close to buildings,
respond to all See-Click-
Fix issues within 24
hours
Public Works,
Dept. of Fire Life
and Safety
Clean-up/ Graffiti
Ad Hoc
Committee +
Liberty Men’s
Restoration
vendor
Noah Rau (Lead) +
Chief Sell
Currently six day per week proactive patrols along commercial corridors is being implemented by Public Works and Contractor.
Clean Streets Task Force initiated to enhance communications and collaboration among Public Works, Code, and Police.
Coordination takes place on Teams where each department updates current locations, projects and any potential assistance needed.
First collaborative project took place on September 27, 2023, with the alley adjacent to Elk & Devonshire. All three
departments were present to address trash, debris, non-working vehicles and interface with management of property.
2 Establish Trash Enclosure Pilot Program -
Develop and implement a trash enclosure
program within the City of Hemet
Approval of ordinance
and complete use of
pilot program resources
($500,000)
City Manager’s
Office + Planning
+ Public Works+
City Attorney
Local
organizations +
CR&R
Mark Prestwich
(lead) + Monique
Alaniz-Flejter +
Noah Rau (input)
+ City Attorney
Two ordinances will be recommended to the City Council for adoption on January 23, 2024 in addition to approval of Trash Enclosure Pilot Program. This program was approved by the City Council on October 10, 2023.
15.C
3 Reestablish and Conduct an Annual
Community Service Day (“Hemet Beautiful”)
Increase civic pride by
encouraging the
community work
together to improve
blight in the City
City Manager’s
Office + Public
Works
Local
organizations +
CR&R +
Peterson +
Kendrick
Alan Reyes (Lead) with Brenda
in interim + Noah Rau
4 Improve Community Awareness and Use of
“See-Click-Fix” App
The City will enhance
communication efforts
to raise awareness and
use of this reporting
tool
City Manager’s
Office
Clean-up/ Graffiti
Ad-Hoc
Committee +
Social media
handles +
Constant
Contact
Alan Reyes
5 Expand the City’s Adopt-a-Street Program
by 100% in Six Months
Solicit additional
participants in support
of city beautification
City Manager’s
Office
Males Alan Reyes
6 Establish a Council District Commercial and
Residential Beautification Contest
Community
participation in contest
City Manager’s
Office
Kendrick +
Lilienthal
Alan Reyes
7 Create an Art in Public Places Program –
Prepare Draft Art in Public Places Program for
City Council Review/Consideration
Present Draft Arts in
Public Places Policy to
the City Council
Planning & City
Attorney
Planning
Commission +
Krupa +
Lilienthal
Monique Alaniz-
Flejter (Lead) +
Steven Graham
Preliminarily planned for Spring 2024.
8 Expand Proactive Code Enforcement Efforts
on Commercial Corridors
Expand patrols to five
days per week to post
violations
Code
Enforcement +
City Attorney
Lionel Martinez (Lead) +
Steven Graham
City Attorney’s office will now have a staff member present at Covell the 1st and 3rd Wednesdays each week to assist with Code related issues.
9 Consider Adjusting Street Sweeping Service
Levels in Commercial Corridors
Present options for
adjustments to
commercial corridor
street sweeping to
Council for possible
implementation
City Manager’s
Office
Mark Prestwich Complete Preparation for a City Council workshop is underway with cost- estimates and options being prepared in partnership with CR&R.
Approved by the City Council at their November 14, 2023 meeting.
10 Develop and Launch a Two-Year Façade and
Property Improvement Pilot Program
Implementation and
completion of façade
and property
improvements.
Planning Planning
Commission +
Lilienthal
Monique Alaniz-Flejter
(Lead) + Mark Prestwich
11 Create Storefront Vandalism Relief Program Reimburse small businesses impacted by
deliberate actions
resulting in the
destruction or damage
to business storefronts
City Manager’s
Office + Finance
Clean-up/ Graffiti
Ad-Hoc
Committee
Mark Prestwich Complete Approved by the City Council on September 25, 2023. Program was launched in late October 2023 and remains available to eligible businesses.
15.C