Hemet City Council
February 13, 2024

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DHARMESH AMIN, MS, PE, GE

GEOTECHNICAL ENGINEER, RESUME CONTINUED

PROJECT EXPERIENCE
and soil corrosion potential. Additionally, UES provided environmental consulting on a project for a new school building at Myrtle Elementary School.

VARIOUS NAVY PROJECTS, PORT OF HUENEME

AND POINT MUGU, PORT HUENEME & POINT MUGU, CA
This project consisted of various components such
as buildings, roadways, paving, electric grids, utilities lines, runways, taxiways, and bridges. UES provided
all geotechnical engineering services; all pavement/
roadway design and construction; soils backfill observation and compaction testing; and special inspection for structural materials including concrete, masonry,
structural steel NDT/UT welding, and associated
or related laboratory testing services. Dharmesh
served as the Project Manager and Lead Geotechnical Engineer.

VARIOUS NAVY PROJECTS - SAN NICOLAS ISLAND

SAN NICOLAS ISLAND, CA
The project consisted of various components such as
buildings, roadways, paving, electric grids, and utility lines. UES provided all geotechnical engineering
services; all pavement/roadway design and construction; soils backfill observation and compaction testing; and special inspection for structural materials including concrete, masonry, structural steel welding,
and associated or related laboratory testing services.

Dharmesh served as the Project Manager and Lead
Geotechnical Engineer.

PORT OF HUENEME - WHARF 1 AND 2 DEEPENING

AND RECONSTRUCTION PROJECT, PORT HUENEME, CA
UES provided geotechnical engineering, materials
testing, and special inspection services for this
project. The scope of work included piles, dredging,
concrete, grout, structural steel, welding, and associated laboratory testing services. Dharmesh was the Project Manager and Lead Geotechnical Engineer
on the project.

DISINFECTION UPGRADE MEN’S COLONY
(STATE PRISON), SAN LUIS OBISPO, CA
Dharmesh was the Lead Engineer on this project.

His responsibilities included oversight of all field
and laboratory personnel and technical consultation
and review of construction documents and plans to
formulate a professional opinion/recommendation.

LOMPOC FEDERAL PRISON PERIMETER FENCE

LOMPOC, CA
Dharmesh performed all the duties of the Geotechnical Engineer of Record for this project, as well as the Engineering Manager for our field and laboratory
testing. He was the responsible engineer for all the
geological design parameters and review of plans.

This consisted of performing a site investigation,
review of the original geotechnical report, approval
or denial of the recommendation provided in the
original report, and then certifying the pad was ready
to begin the first stages of construction.

SIMI VALLEY TOWN CENTER, SIMI VALLEY, CA
Dharmesh performed geotechnical oversight and
worked with the team that conducted the fault hazard
assessments and developmental recommendations
for hazardous materials and other threatening materials. This project brought unique components due to its location and required that we assess the active and inactive faults, liquifiable soils, landslide soils, and collapsible soils.

WONDERFUL PISTACHIOS AND ALMONDS

TWISSELMAN, CA
Dharmesh served as the Geotechnical Engineer of
Record for this project, which involved a subsurface
evaluation for a proposed development of a new processing plant. He reviewed background information, performed field exploration and geotechnical laboratory testing, conducted an engineering analysis, and prepared a preliminary geotechnical report.

Personnel

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EDUCATION
BS, Geology,
Allegheny College, PA

YEARS OF EXPERIENCE
30 LICENSES & CERTIFICATIONS
Certifi ed Engineering
Geologist, CA No. 2057
Registered Geologist,
CA No. 6469
USACE Construction Quality
Management for Contractors
ACI Concrete Field Testing
Technician
Troxler Nuclear Testing
Equipment, No. C59041
CPN Radiation Safety Offi cer
Seminar for Nuclear Gauge,
No. 1012

VINCENT PATULA, PG, CEG

ENGINEERING GEOLOGIST/BRANCH MANAGER
Vincent Patula is an experienced and knowledgeable Engineering Geologist with significant experience in geotechnical groundwork operations. Over the course of his career, Vincent has performed a variety of geotechnical investigations and other geotechnical services on the following types of projects: K-12 education, higher education facilities (CSU, UC, CCD), military, large private, large corporate, public works, and more. Vincent’s working knowledge and variety in project experience allows him to provide a large spectrum of support services on projects. He is one of our team’s key players.

PROJECT EXPERIENCE

BIG DAULTON DAM

REHABILITATION, LOS ANGELES, CA
Vincent was one of the Engineering
Geologists on this team. He also supported the team as a Project Quality Control Manager. Vincent provided
operations management, staffing,
technical execution, mass concrete
mix design review, field observation,
testing oversight, and more.

IOWA AVENUE TRANSMISSION

MAIN REPLACEMENT, RIVERSIDE, CA
Vincent performed a geotechnical
observation during the construction
and completion of our services. UES
conducted a variety of geotechnical
and materials testing and special
inspection services on the project.

Vincent oversaw all operations and
directed the inspectors and field
technicians when needed.

THERMAL SHERIFF & SB

DETENTION FACILITY, THERMAL, CA
Vincent performed a variety of geotechnical engineering and support services including professional
recommendations, observation of
testing of the structural fill, observation of utility trench backfill, and paving materials. He also oversaw
soils material testing, and more.

JURUPA SHERIFFS EVIDENCE

WAREHOUSE, JURUPA VALLEY, CA
Vincent provided as-needed Senior
Geotechnical oversight on the
project during construction, final
approval for building pad certifications, structure and retaining wall foundation, and worked on the
geotechnical report.

GLEN AVON ELEMENTARY

SCHOOL, JURUPA VALLEY, CA
This project consisted of alterations
to one parking lot, one multi-purpose building, one kindergarten building C, five classroom buildings,
D, E, F, G & H, construction of one
library building, one administration
building, and one site improvement.

The alterations also included
enhanced security with single point
of access, creating community
friendly MPR and media center
spaces, improving ADA access,
and upgrading electrical systems.

Additionally, the administration
building was modernized and the
kindergarten play area was relocated
away from the street. UES performed
the reinforcing steel inspection,
fabrication inspection, reinforced
concrete placement, and batch plant
inspection on the project. Vincent
served as Project Manager.

Personnel

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VINCENT PATULA, PG, CEG

ENGINEERING GEOLOGIST/BRANCH MANAGER, RESUME CONTINUED

PROJECT EXPERIENCE

RIVERSIDE VEHICLE MAINTENANCE FACILITY

RIVERSIDE, CA
Vincent was part of the team that performed the
geotechnical investigation to later determine soil
engineering parameters. Vincent provided geotechnical oversight, provided the project with recommendations in regard to soil compaction, and oversaw all project operations during construction.

INNOVATIVE HORIZONS CHARTER SCHOOL

PHASE II, PERRIS, CA
The construction of the new buildings included a
state-of-the-art, two-story Media Arts building that
houses specialty science and innovation labs, a onestory Vocational Technology/Cafeteria building that houses specialty engineering and innovation labs, a
one-story Boys’ and Girls’ Locker/Team Rooms building, and a one-story Satellite Kitchen to help support the main kitchen facility and offer students outdoor
dining options. Vincent served as Project Manager.

JURUPA MIDDLE SCHOOL NEW ADMINISTRATION

AND CLASSROOM BUILDING, JURUPA VALLEY, CA
Vincent served as Project Manager on this project.

The services performed on the project include reinforced masonry inspections, AWS/CWI welding, and high-strength bolting, concrete compression tests,
rebar inspection, reinforced concrete inspection, soils compaction tests, asphaltic paving inspection, footing
inspection, and various engineering services.

ELSINORE ELEMENTARY SCHOOL NEW

ADMINISTRATION BUILDING, LAKE ELSINORE, CA
Vince served as the Project Manager and Senior
Engineering Geologist. This project consisted of
providing geotechnical services and investigation of geohazards.

NEW WASSON CANYON SCHOOL NEW

ADMINISTRATION BUILDING, LAKE ELSINORE, CA
Vince served as the Project Manager and Senior Engineering Geologist. This project consisted of providing geotechnical services and investigation of geohazards
for the new elementary school campus.

FULLERTON HIGH SCHOOL NEW POOL AND

BUILDING ADDITION, FULLERTON, CA
Vincent was part of the team that performed a preliminary geotechnical study for the demolition of the existing 5,500 SF swimming pool, which was replaced
with a 75’ by 105’ swimming pool, a new building
addition, a new Tickets and Concession building, a
new pool chemical storage building, and alterations
to the surrounding structures.

CPH SAN BERNADINO REPLACEMENT FACILITY

LOMA LINDA, CA
Vince served as the Project Manager and Senior Engineering Geologist. This project consisted of providing geotechnical services and investigation of geohazards
for the facility.

MAINTENANCE & OPERATIONS FACILITIES &

CENTRAL KITCHEN, PERRIS, CA
Vince served as the Project Manager and Senior
Engineering Geologist. This project consisted of
providing geotechnical services and investigation of geohazards.

MONUMENT RANCH ELEMENTARY SCHOOL

PERRIS, CA
Vince served as the Project Manager and Senior
Engineering Geologist. This project consisted of
providing geotechnical services and investigation of geohazards.

ROADWAY AND MISC. PROJECTS
•De Palma Road Reconstruction
•Bluff Groundwater Treatment System
• Margarita Road Resurfacing & Rehabilitation
•Old Town Boardwalk Enhancements
•Regional Force Main Improvements
•Salton Sea Communities Water Main Replacement
Personnel

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EDUCATION
MS, Civil Engineering,
Cal Poly Pomona
BS, Civil Engineering,
Cal State Long Beach

YEARS OF EXPERIENCE
17 LICENSES & CERTIFICATIONS
Geotechnical Engineer,
CA No. 3141
Professional Engineer – Civil,
CA No. 80992
Kleinfelder Project
Management Qualifi cation
System (PMQS)
Nuclear Gauge Operator
Training

PROFESSIONAL ASSOCIATIONS
American Society of Civil
Engineers (ASCE) Geo-Institute
International Society for Soil
Mechanics and Geotechnical
Engineering (ISSMGE)
HANS F. TOLKSDORF, MS, PE, GE

PRINCIPAL GEOTECHNICAL ENGINEER
Hans Tolksdorf has 17 years of experience in geotechnical engineering and project management for major public works and commercial projects. His expertise includes managing staff in performing geotechnical analysis, research, and report preparation, on projects for tunneling, deep foundations, retaining structures, and slope stabilization. He has experience working on multiple damn projects with the US Army Corps of Engineers. Hans has experience in project management, writing proposals, estimating, preparing health and safety plans, presenting at client meetings and negotiations.

PROJECT EXPERIENCE
FLOOD RISK MANAGEMENTOPERATIONAL CONDITION

ASSESSMENT TABLET (FRM-OCA),

USACE, SOUTHWEST DIVISION, CA
Hans served as the Civil Engineer
for the development of a tablet to
standardize and streamline annual
dam assessments. He worked with
a small team of engineers, IT professionals, and software developers to create a tablet software with
standard dam assessment prompts
used as a metric for the condition
of USACE dams. Hans lead a group
of engineers on pilot testing for the
project in New Mexico. He performed the first assessments using the tool and presented resulting
metrics to the District Commander
and Divisional Chiefs.

WARM SPRINGS DAM CONTROL

SHAFT GROUT SEALING, USACE,

GEYSERVILLE, CA
Hans served as a Civil Engineer for
design specifications and installation
of grout seal, injected around dam
control shaft within the abutment
of the dam. Hans analyzed bedrock
conditions to develop grouting
specifications and performed QA for
installation pressures and spacing.

WARM SPRINGS DAM CONCRETE

CAVITATION REPAIR, USACE,

GEYSERVILLE, CA
Hans served as the Engineer for
evaluation of concrete cavitation
within the outlet works of the
dam. Cavitation occurring near the
primary release gates was observed
over a two-year period. He developed scope and specifications for contract to repair spalling concrete
and prevent future ecavitation.

WARM SPRINGS DAM AND

COYOTE VALLEY DAM EMERGENCY

SPILLWAY IMPROVEMENTS,

USACE, SAN FRANCISCO DISTRICT, CA
Hans served as the Engineer for
design and installation of erosion
upgrades to the upstream and
downstream slopes of the emergency spillways at two dams. Scope and specifications were developed
to address site specific conditions
including concrete liner and slope
protection. Hans performed QA
inspections during installation.

OPERATION ENDURING FREEDOM,

USACE, AFGANISTAN DISTRICT, CA
Hans served as a Civil Engineer as
apart of voluntary service during the
Global War on Terrorism. He worked
in Quality Assurance Branch, to
Personnel

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certify soil and materials testing laboratories across
Southern Afghanistan. He was also a training instructor on courses in QC testing for local nationals and construction contractors working overseas.

LOS ANGELES RESERVOIR GROUNDWATER

MONITORING WELL INSTALLATION PROJECT, CITY

OF LOS ANGELES DEPARTMENT OF WATER AND
POWER (LADWP), LOS ANGELES, CA.

Hans was the Project Engineer for installation of
monitoring wells for the evaluation of groundwater
levels influencing slope stability of the Los Angeles
Reservoir; wells were installed under an emergency
contract to quickly evaluate conditions impacting the reservoir.

EAGLE ROCK DAM GEOTECHNICAL INVESTIGATION

AND GROUNDWATER MONITORING WELL

INSTALLATION PROJECT, LADWP,

LOS ANGELES COUNTY, CA
Hans was the Project Engineer for geotechnical
investigation to characterize the soil and groundwater conditions within the right abutment and dam embankment. The scope of work consisted of a
combination of mud rotary and rock coring borings,
installation of 2-inch stainless steel monitoring wells, and geophysical OYO P-S wave suspension logging.

The work was performed in accordance with DSOD
requirements and drilling pressures were monitored
to prevent fracturing of the embankment. Measured
penetration resistance in blows per inch in each boring to determine the transition from the embankment fill to bedrock.

VAN NORMAN COMPLEX PUMP STATION

REPLACEMENT PROJECT, LADWP, LOS ANGELES, CA
Hans was the Project Engineer within the Van
Norman Complex for sample and data collection in
contaminated soils near an existing pump station.

Hans performed investigations to evaluate subsurface
conditions for design and installation of a new pump
station to supply water to the LA Reservoir.

CITY TRUNK LINE NORTH, LADWP, ARLETA, CA
Hans was the Project Engineer for design of
this proposed water main. The project included
drilling several borings along the alignment and
providing geotechnical recommendations for the
design of open trench installation and directional
drilling at major street intersections and below
existing waterways.

ROSCOE BOULEVARD TRUNK LINE REPLACEMENT

PROJECT AND BALBOA BOULEVARD

EARTHQUAKE-RESISTANT DUCTILE IRON PIPE

PROJECT, LADWP, LOS ANGELES, CA
Hans was the Senior Geotechnical Engineer for
geotechnical design of new 230kV double circuit
replacement. The new transmission line includes
a total of 72 new structures (11 towers and 61
monopoles) along an approximately 12-mile portion
of transmission line right-of-way between Haskell
Canyon Switching Station in Santa Clarita and Sylmar
Switching Station in Sylmar. The project also includes
grading improvements of existing pads and roads and
the construction of new pads and roads at some of
the proposed new structure locations.

HASKELL CANYON SWITCHING STATION
TO SYLMAR SWITCHING STATION PP1/PP2
TRANSMISSION LINE CONVERSION PROJECT (HSKSYL), LADWP, SANTA CLARITA, CA Hans was the Senior Geotechnical Engineer for
geotechnical design of new 230kV double circuit
replacement. The new transmission line includes
a total of 72 new structures (11 towers and 61
monopoles) along an approximately 12-mile portion
of transmission line right-of-way between Haskell
Canyon Switching Station in Santa Clarita and Sylmar
Switching Station in Sylmar. The project also includes
grading improvements of existing pads and roads and
the construction of new pads and roads at some of
the proposed new structure locations.

HANS F. TOLKSDORF, MS, PE, GE

PRINCIPAL GEOTECHNICAL ENGINEER, RESUME CONTINUED

PROJECT EXPERIENCE
Personnel

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EDUCATION
MS, Civil Engineering,
California State University,
Los Angeles
BS, Civil Engineering,
California State University,
Los Angeles

YEARS OF EXPERIENCE
5 LICENSES & CERTIFICATIONS
Engineer in Training (EIT)
CA No. 166301
Certifi ed Nuclear Density
Gauge Technician
Hazmat DOT Transportation
Training
ACI, No. 01891662
•Strength Testing Technician
•Field Testing Technician -
Grade 1

HECTOR CRUZ, EIT

STAFF ENGINEER
Hector Cruz has over five years of experience and has shown proficiency in laboratory concrete and soils testing in accordance with ASTM and ACI standards. He is instrumental in assisting senior staff during the performance of geotechnical field investigations, fill replacement compaction testing, and utility trench backfill. Hector is also proficient in floor flatness testing, compression testing of soil cement, and concrete batch plant and footing inspections. Some of Hector’s additional attributes are his fluency in MS Excel and AutoCAD.

PROJECT EXPERIENCE
YAAMAVA RESORT 7 CASINO AT

SAN MANUEL - EXPANSION

SAN MANUEL, CA
This $760 million, 17-story resort
and casino project broke grounded
in 2018 and included a high-rise
hotel, parking structure, event
center, and casino expansion,
adding 750,000 SF of additional
space to the property. The first
phase of the expansion consisted of
a six-story parking garage with 2,400
stalls. Behind the current casino, the
second phase involved a new indoor
entertainment venue featuring
3,000 seats. The final phase of the
expansion included a hotel with
approximately 450 rooms, a pool
complex, a spa, and a fitness center.

Hector served as a Staff Engineer.

ELSINORE HIGH SCHOOL

BUILDINGS A & D ALTERATIONS,

LAKE ELSINORE, CA
Hector served as the Staff Engineer
which consisted of providing
geotechnical services and investigation of geohazards.

GLEN AVON ELEMENTARY

SCHOOL CAMPUS

MODERNIZATION, PERRIS,CA
The project consisted of alterations
to one parking lot, one multi-purpose building, one kindergarten building C, five classroom buildings,
D, E, F, G & H, construction of one
library building, one administration
building, and one site improvement.

The alterations also included
enhanced security with single point
of access, creating community
friendly MPR and media center
spaces, improving ADA access,
and upgrading electrical systems.

Additionally, the administration
building was modernized and the
kindergarten play area was relocated
away from the street. UES (formerly
CTE) performed the reinforcing steel
inspection, fabrication inspection,
reinforced concrete placement,
and batch plant inspection on
the project. Hector served as the
Staff Engineer.

Personnel

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HECTOR CRUZ, EIT

STAFF ENGINEER, RESUME CONTINUED

PROJECT EXPERIENCE

INNOVATIVE HORIZONS CHARTER SCHOOL
MODERNIZATION - PHASE 2, PERRIS, CA
The construction of the new buildings included a
state-of-the-art, two-story Media Arts building that
houses specialty science and innovation labs, a onestory Vocational Technology/Cafeteria building that houses specialty engineering and innovation labs, a
one-story Boys’ and Girls’ Locker/Team Rooms building, and a one-story Satellite Kitchen to help support the main kitchen facility and offer students outdoor
dining options. Hector served as Staff Engineer.

JURUPA MIDDLE SCHOOL NEW ADMINISTRATION
& CLASSROOM BUILDING, JURUPA VALLEY, CA
Hector served as Staff Engineer. The services performed on the project include reinforced masonry inspections, AWS/CWI welding, and high-strength
bolting, concrete compression tests, rebar inspection,
reinforced concrete inspection, soils compaction
tests, asphaltic paving inspection, footing inspection, and various engineering services.

ETIWANDA HIGH SCHOOL BUILDING J AND MPR

ALTERATIONS, RANCHO CUCAMONGA, CA
This project included modernizations to Building J
and a multi-purpose room. Building J is a two-story
classroom building that required interior improvements to classrooms and science labs, as well as accessibility upgrades to existing restrooms. The MPR
alteration included new wall and door additions to
create a new interior layout for food service, a kitchen, offices, staff restrooms, a janitor room, and a fire
riser room. These improvements created space for
food service equipment, a freezer, a cooler, and dry
storage. UES (formerly CTE) provided materials testing
and special inspections on this project; Hector served
as a Staff Engineer.

BUENA PARK HIGH SCHOOL POOL PROJECTS

BUENA PARK, CA
This project includes replacement of existing stadium
and installation of new athletic facilities and new
restroom and agricultural classroom buildings. The
services performed on the project include concrete
compression testing, rebar inspection, reinforced
concrete inspection, soils compaction tests, footing
inspections, and various engineering. Hector served
as a Staff Engineer.

TEMECULA HEALTHCARE CENTER, TEMECULA, CA
This project includes construction of two one-story
wood-frame building. Construction of an assisted
living-memory care facility of approximately 21,400
SF and a skilled nursing and rehabilitation center
of approximately 43,800 SF. Development includes
interior streets, parking stall, underground utilities, and landscaping. Hector served as a Staff Engineer.

CANYON SPRINGS HIGH SCHOOL GYM

ALTERATIONS, MORENO VALLEY, CA
This project includes renovation of existing gymnasium and construction of additional restrooms. The services performed on the project include AWS/CWI
welding, and highstrength bolting, concrete compression testing, rebar inspection, reinforced concrete inspection, soils compaction tests, and various engineering. Hector served as a Staff Engineer.

FULLERTON UNION HIGH SCHOOL GYMNASIUM

FULLERTON, CA
This project included improvements to the existing
Fullerton Union High School and construction of
a new gymnasium building with a footprint area
of about 20,000 SF. Building construction includes
concrete tilt-up and incorporation of concrete slabon-grade footing. Hector served as a Staff Engineer.

Personnel

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EDUCATION
BS, Geology, California State
University, San Bernardino

YEARS OF EXPERIENCE
3 LICENSES & CERTIFICATIONS
ACI Field Grade Technician 1
Troxler Nuclear Gauge
Certifi cation
Hazwoper 40
OSHA 10

OSVALDO GARCIA

STAFF GEOLOGIST/FIELD TECHNICIAN
Osvaldo Garcia is a Staff Geologist with three years of experience. Osvaldo regularly assists with geotechnical investigations, including project setup, exploratory borings, and reports. He has achieved a well-rounded expertise in laboratory sample analysis under ASTM and AASHTO standards. Osvaldo has also gained relative field technician experience as a soil technician and ACI inspector. He was previously an environmental compliance specialist/ designated operator and achieved his ICC certification for UST systems and operations. He is currently in the process of obtaining his GIT and PG license.

PROJECT EXPERIENCE

ADELANTO CONVERTOR STATION,

ADELANTO, CA
Osvaldo assisted with geotechnical
field investigation, laboratory
sample analysis and final reporting
on this power station project.

BNSF SAN BERNARDINO,

SAN BERNARDINO, CA
Osvaldo assisted with geotechnical
field investigation, laboratory
sample analysis and final reporting
on this railway project.

DOLLAR TREE WAREHOUSE SAN

BERNARDINO, SAN BERNARDINO, CA
Osvaldo assisted with geotechnical
field investigation, laboratory
sample analysis and final reporting
on this commercial project.

Personnel

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SECTION 3 - FEE SCHEDULE

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PROFESSIONAL SERVICES Hourly Rate
$ 190.00
$ 170.00
$ 140.00
$ 140.00
$ 105.00
ICC Special Inspector (Concrete, Masonry, Shotcrete, DIA, Fireproofing) $ 105.00 $ 105.00
$ 105.00
$ 105.00
$ 115.00
$ 115.00
$ 115.00
$ 115.00
$ 70.00
$ 190.00
$ 60.00

LABORATORY TESTING

AGGREGATE TESTS UNIT PRICE SOIL TESTS UNIT PRICE
Sieve Analysis, ASTM C135, C117 $ 100.00 Moisture, ASTM D2216 $ 20.00 Specific Gravity & Absorption, Coarse ASTM C127 $ 75.00 Moisture/Density, undisturbed ring sample $ 30.00 Specific Gravity, Fine, ASTM C128 $ 95.00 Liquid & Plastic Limit, ASTM D4318 $ 100.00 Unit Weight per cubic foot, ASTM C29 $ 55.00 Sieve Analysis, ASTM C136 $ 100.00 Soundness, ASTM C88 $ 250.00 % Finer than #200, ASTM D1140 $ 55.00 L.A. Abrasion (Percent Wear 100 & 500 cycles), ASTM C131 $ 125.00 Hydrometer Analysis, ASTM D422, incl. sieve, sp. g. $ 275.00 L.A. Abrasion (Percent Wear 1000 cycles), ASTM C535 $ 165.00 Consolidation, ASTM D2435 $ 45.00 Sand Equivalent, ASTM D2419, three trials $ 75.00 Time Consolidation, per load increment $ 90.00 Organic Impurities, ASTM C40 $ 65.00 Expansion (60 pcf) $ 130.00 Clay Lumps/Friable Particles, ASTM C142 $ 95.00 Direct Shear, (3-point, remolded) $ 275.00 Fractured Faces $ 95.00 Unconfined Compression, ASTM D2166 $ 125.00 Light Weight Particles, ASTM C123 $ 150.00 Moisture/Density Curve, (Modified Proctor), ASTM D1557 $ 240.00 Flats and Elongates, D4791 $ 115.00 Moisture/Density Curve, (Standard Proctor), ASTM D698 $ 240.00 Cleanness Value (up to 1”), CA227 $ 130.00 Moisture/Density Curve Check Point $ 90.00 Cleanness Value (greater than 1”), CA227 $ 160.00 Specific Gravity, ASTM D854 $ 90.00 Resistivity of Soil $ 100.00
Permeability- Falling Head $ 310.00
CONCRETE TESTS UNIT PRICE Permeability - Constant Head $ 145.00 Compression Test, ASTM C39 $ 35.00 R-Value, ASTM D2844 $ 340.00 Core Compression Test, ASTM C42 $ 45.00 CBR, ASTM D1883, including M/D curve, 3 points $ 420.00 Shotcrete Core, (coring at hourly rate) each $ 55.00 Soil/Cement, Mix Designs $ 1,050.00 CLSM Test $ 55.00 Triaxal and Unconfined Compression Test $ 175.00 Flexure Test, 6” x 6” beams, ASTM C78 $ 65.00 Triaxal Shear Test (Consolidated-Undrained) $ 425.00 Modulus of Elasticity – Static, ASTM C469 $ 120.00
Length Change (3 bars, 5 readings each, up to 36 days), ASTM C1 $ 250.00 CHEMICAL TESTING Splitting Tensile, ASTM C496 $ 60.00 Sodium, Solubility, Chloride, & Sulfate Content $ 60.00 Empirically Derived Mix Design By Quote pH, ASTM D2976 $ 45.00 Laboratory Trial Batch, ASTM C192 By Quote

ASPHALTIC CONCRETE
Stability, Flow, and Unit Weight, Marshall, Voids
ASTM D1559, ASTM 2726,
CONCRETE MASONRY UNITS ASTM C140 UNIT PRICE Set of 3 specimens/sample $ 175.00 Moisture Content as received $ 40.00 Measured Maximum Specific Gravity of Mix (Rice Method) ASTM D2041 $ 100.00 Absorption $ 42.00 Extraction of Asphalt and Gradation $ 200.00 Compression $ 60.00 Extraction, % Asphalt only, ASTM D2172 (Method B) or Calif. 310, including $ 110.00 Shrinkage, ASTM C426 $ 120.00 Ignition Calibration $ 550.00 Complete ASTM C140 $ 125.00 Ignition and Gradation $ 200.00 Specific Gravity, Core or Specimen, ASTM D2726 $ 52.00
MASONRY PRISMS ASTM C1314 UNIT PRICE Specific Gravity, Core or Specimen, (Coated) $ 73.00 Compression Test, grouted prisms $ 95.00 Specific Gravity, Core or Specimen, (Corelok) $ 73.00 Oversize Sample Pick up $ 45.00 Tensile Strength Ratio (TSR), AASHTO T283 $ 410.00

MORTAR & GROUT UNIT PRICE
Compression Test MISCELLANEOUS TESTS
2” x 4” Mortar Cylinder $ 25.00 Fireproofing - Oven Dry Density $ 50.00 3” x 6” Grout Prisms $ 35.00 Tensile Strength of Rebar (per bar) $ 70.00 4” x 8” Grout Cylinder $ 35.00 Reinforced Steel, Bend Test (per bar) $ 70.00 2” Cubes, ASTM C109 $ 25.00 Modulus of Elasticity $ 125.00 WPS Review $ 145.00
Mix Design Review $ 145.00
DIRECT CHARGES Asbestos and Lead Based Paint Testing $30 ea. sample Per Diem and Lodging, out of town project ……………………………………. $85/day + lodging + travel Automobile or Pick-up, out of town project $0.65/mile or $135/week minimum 4-Wheel Drive Vehicle, out of town project $0.94/mile or $200/week minimum Universal Engineering Sciences
2023 Fee Schedule – Prevailing Wages
Principal Engineer
Registered Geotechnical Engineer/ Registered Engineering Geologist Project Manager/Staff Professional
Project Engineer/ Project Geologist
Field Technician (ACI, Soil, Asphalt)
ICC Wood/ ICC Structural Steel Inspector
Certified Welding Inspector (CWI)
Fire Stopping Inspector
Lead/Senior Inspector
Sample Pick-Up
NDE (Level 1 and 2)
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CITY OF HEMET
Proposal
On-Call Professional Geotechnical
Engineering and Materials Testing
Services
December 18, 2023

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
 Table of Contents
Cover Letter ............................................................................................................................................................. 1 Exceptions................................................................................................................................................................ 2 Section I – Experience .............................................................................................................................................. 3 About Willdan....................................................................................................................................................... 3 Experience with the City of Hemet.................................................................................................................... 3 References............................................................................................................................................................ 4 Project Approach.................................................................................................................................................. 5 Project Understanding ...................................................................................................................................... 5 Proposed Scope of Services .............................................................................................................................. 6 Method and Approach...................................................................................................................................... 6 Section II – Personnel............................................................................................................................................. 14 Project Manager and Key Personnel ................................................................................................................... 14 Organizational Chart....................................................................................................................................... 16 Support Team ................................................................................................................................................. 16 Anticipated Subcontractors............................................................................................................................. 17 Resumes............................................................................................................................................................. 18

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Cover Letter

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714.634.3318 | fax: 714.634.3372 | 1515 S. Sunkist Street, Suite E, Anaheim. California 92806 | www.willdan.com 1 Cover Letter
December 18, 2023
City of Hemet
Attn: Candace Sunds
445 East Florida Avenue
Hemet, CA 92543
Submitted via Planetbids
Subject: Proposal for On-Call Professional Geotechnical Engineering and Materials Testing Services The City of Hemet is seeking proposals for on-call Consultants/Firms to provide geotechnical engineering and materials testing services for Capital Improvement Program (CIP) projects. These services may include preparation of geotechnical investigations, preparing design recommendations based upon field investigations and testing, pavement evaluation and design, and geotechnical and materials testing. Willdan Engineering (Willdan) is especially qualified to provide these services for the City. Our firm has over 59 years of experience providing similar services to client cities throughout California and the western United States. Our extensive experience makes us particularly strong as a partner on this important endeavor. The following highlights the advantages that Willdan brings to the City of Pomona for this project:

Highly Qualified Team of Professionals. Willdan’s management team has collectively 85+ years of experience. Willdan’s proposed Project Manager, Dr. Chien-Chang Chen, PhD, PE, GE, has more than 25 years of experience providing professional geotechnical engineering, material testing and inspection services for a wide variety of projects including schools, commercial, industrial, public works, and transportation for public and private agencies. Dr. Chen will be the City’s main point of contact and can be contacted at the following:
1515 South Sunkist Street, Suite E, Anaheim, CA 92806
(657) 554-8919 | (714) 634-3372 | [email protected]
Caltrans Certified Laboratory. Willdan maintains a full-service soils and material testing laboratory located in Anaheim, California. Our laboratory is certified and accredited by the Division of State Architect (DSA), City of Los Angeles and Caltrans. We also participate in the CCRL and Caltrans Proficiency Sample Programs. We are well-versed in Caltrans requirements and have successfully completed over 100+ audits.

Staffing Resources. Willdan has assembled a team of professionals who are committed to providing the City of Hemet with top-quality service. Willdan has more than 1,500 employees, including licensed engineers, program and construction managers, planners and other skilled professionals. We can provide the City with experts in Geotechnical Engineering and Materials Testing requested in the City’s RFP.

Willdan acknowledges that all elements of the RFP, including addendums, have been reviewed and understood.

We are confident that our geotechnical engineering and material testing services provide the best advantage for the City as you take on this important project. If there are any questions regarding this submittal or our qualifications, please contact Dr. Chien-Chang Chen at the above-mentioned contact information.

Respectfully submitted,

WILLDAN ENGINEERING
Vanessa Munoz, PE, TE
President and CEO

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Exceptions

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
2 Exceptions
Willdan has reviewed the Professional Services Agreement and shall meet these requirements upon selection with the following wording suggested by our legal department that is summarized below:

1. Section 17. Indemnification: Add and delete the following verbiage from the second line. “…Consultant shall indemnify, protect, defend (with legal counsel reasonably selected approved by the City) and hold harmless City and any and all…”

22.B

Section I – Experience

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
3 Section I – Experience
About Willdan
Willdan’s services are provided to nationwide clientele through three subsidiary firms – Willdan Engineering, Willdan Energy Solutions, and Willdan Financial Services – that offer a portfolio of diversified strengths. Throughout our history, Willdan has served as a full-service, multi-disciplinary firm specializing in municipal engineering, planning, construction management and inspection, and building safety services along with a full complement of support disciplines. Willdan has provided professional municipal consulting services to cities and counties since 1964.

Willdan has a resolute, full-time staff of geotechnical engineers, geologists, and field and laboratory technicians. We also have a pool of qualified independent construction specialty inspectors and technicians. Our staff has experience throughout the Los Angeles, Orange, Riverside, San Bernardino, and Ventura counties, and is particularly familiar with local geologic and geotechnical conditions in Orange County. Over the years, Willdan has successfully assisted our clients in completing projects in the areas of:

Geotechnical Engineering
 Subsurface exploration
 Shallow and deep foundation
 Settlement analysis
 Slope stability evaluation
 Earth retaining structures
 Ground improvements and soil stabilization
 Earthwork construction observation and testing
 Earthquake Engineering
 Dynamic soil behavior
 Ground motion study
 Seismic hazard evaluation and mitigation
 Performance evaluation of slopes and retaining walls
 Rehabilitation of exiting foundation
 Pavement Design
Engineering Geology
 Geologic mapping
 Fault investigation
 Landslide investigation and repair
 Slope erosion investigation and stabilization
 Dewatering analysis
 Pump test assessment
Material Testing and Inspection
 Reinforced concrete
 Pre-stressed concrete
 Shotcrete/Gunite
 Reinforced masonry
 Structural steel welding
 Fireproofing
 Batch plant inspection
Willdan maintains a full-service soils and material testing laboratory. Our laboratory is certified by the California Department of Transportation, Division of State Architect, the City of Los Angeles. We also participate in the Cement and Concrete Reference Laboratory (CCRL), and Caltrans Proficiency Programs. Willdan's Anaheim location is at 1515 South Sunkist Street in the City of Anaheim in Orange County. Willdan offers the City a responsive, locally knowledgeable team that can fulfill the needs of the City.

Experience with the City of Hemet
Willdan is currently providing the following services to the City of Hemet:
 City Engineering Services
 Construction Management Services
 Planning Services
 Engineering Plan Checking Services
 Building and Safety Services
Willdan’s Authorized
Representative
Dr. Chien-Change Chen, PhD, PE, GE
Supervising Engineer/Project Manager
1515 South Sunkist Street, Suite E
Anaheim, CA 92806
(657) 554-8919
[email protected]

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
4 We have previously provided the following services to the City of Hemet since 1998 (25 years):
 Landscape Analysis
 Code Enforcement Services
 Administrative Services
 Financial Consulting Services
 Federal Compliance Services
 Special District Services
Our experience working providing the above services has given us insightful knowledge of the challenges, goals and objectives of the City.

Willdan holds a current business license with the City of Hemet.

References
Geotechnical Services
Client Contact Dates
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Fabian Aoun, Public Works Engineer
(909)839-7038
[email protected]
2003 –
Ongoing
Willdan provides review of geotechnical and engineering geology reports and plans submitted by developer’s soils engineers and/or engineering geologist using City established policies and procedures and within City timeframes. Prepare review comments and conditions of approval. Review responses to review comments provided by the developer’s geotechnical consultant and work with developer’s soils engineer to resolve issues generated by review comments. Attend meetings with developers, builders, engineers, and consultants in a timely manner to resolve issues generated during the report review process or during construction. Review soils reports submitted by the developer’s geotechnical consultant for proposed changes during grading. Provide technical support to the City for geotechnical engineering and geologic related issues on an as-needed basis.

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
5 Construction Management and Inspection Services
Client Contact Dates
City of La Cañada Flintridge
One Civic Center Drive
La Cañada Flintridge, CA 91011
Maged El-Rabaa, City Engineer
(818) 822-5187
[email protected]
2020 –
Ongoing
Willdan has been providing construction management and inspection services including geotechnical and material special inspection and testing during the construction of the City’s projects. Our services included observation and testing of subgrade preparation and grading activities; inspection, sampling and testing of concrete and reinforcement; performing required laboratory testing of construction material; and providing quality control for the construction.

Geotechnical and Material Special Inspection and Testing Services Client Contact Dates
City of Pomona
505 South Garey Avenue
Pomona, CA 91766
Matt Pilarz, Senior Civil Engineer
(909) 620-3652
[email protected]
2014 –
Ongoing
Willdan has been providing geotechnical and material special inspection and testing during the construction of the City’s projects. Our services included observation and testing of subgrade preparation and grading activities; inspection, sampling and testing of concrete and reinforcement; performing required laboratory testing of construction material; and providing quality control for the construction.

Project Approach
Project Understanding
Willdan understands that the City of Hemet is seeking proposals for on-call Consultants/Firms to provide geotechnical engineering and materials testing services for Capital Improvement Program (CIP) projects.

These services may include preparation of geotechnical investigations, preparing design recommendations based upon field investigations and testing, and materials testing and that all services will be performed by qualified and certified/licensed individuals. Project tasks may include:

Geotechnical investigation and design services
for Public Works projects
 Literation review of geotechnical reports and
maps
 Site reconnaissance
 Underground service alert coordination
 Subsurface soil sampling
 Boring logs
 Geotechnical engineering analyses
 Seismicity
 Geotechnical design recommendation for
grading and foundations
 Overseen by Geotechnical Engineer
Pavement evaluation and design
 Pavement coring
 Deflection testing
 Pavement analysis per Caltrans methodology
Geotechnical observation and testing, materials
testing and special inspection
 Acceptance Testing for the City of various
construction materials, including but not
limited to AC, aggregate base, subgrade,
concrete, etc.
 Field sampling/testing/observation
 Plant inspection
 Laboratory testing
 Laboratory certification (Caltrans, AMRL, etc.)
 Meeting City’s Quality Assurance Program

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
6 Proposed Scope of Services
Scope of Work Willdan’s Tasks
Geotechnical
Investigation
Willdan will provide geotechnical investigation and design services for Public Works projects including but not limited to the following services:
 Literation review of geotechnical reports and maps
 Site reconnaissance
 Underground service alert coordination
 Subsurface soil sampling
 Boring logs
 Geotechnical engineering analyses
 Seismicity
 Geotechnical design recommendation for grading and foundations  Overseen by Geotechnical Engineer
Pavement
Evaluation and
Design
Willdan will provide pavement evaluation and design services including but not limited to the following services:
 Pavement coring
 Deflection testing
 Pavement analysis per Caltrans methodology
Geotechnical,
Material
Testing &
Inspection
Willdan will Geotechnical observation and testing, materials testing and special inspection services including but not limited to the following services:
 Acceptance Testing for the City of various construction materials, including but not limited to AC, aggregate base, subgrade, concrete, etc.  Field sampling/testing/observation
 Plant inspection
 Laboratory testing
 Laboratory certification (Caltrans, AMRL, etc.)
 Meeting City’s Quality Assurance Program
Method and Approach
Work Plan
The success of a project depends on the cooperation and teamwork of all parties involved, such as the Governing Authority, Infrastructure Master Planner, Program Manager, Project Architect, Project Structural Designer and Construction Manager. In the past several years, Willdan Geotechnical has built a reputation for productive client relationships. Our work on each project will begin with the following steps listed in our flow chart below.

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
7 1. Willdan Geotechnical will work in close association with the City’s Project Manager to provide a clear understanding of each scope of work and communicate that information to our technical staff working in the field. Our work will begin with an initial communication from the City’s Project Manager. During the initial and subsequent communications, we will make sure that we fully understand the project needs and objectives.

2. We will work with City staff to develop the work plan based on the City’s approved QAP and a task by task budget and schedule for our services. Our services will be performed in conformance with the requirements as set by applicable codes and regulations and other applicable ordinances and guidelines.

3. Our approach to providing services to the City is to assign qualified personnel to each phase of the project.

4. Reports will be reviewed by a geotechnical engineer and, if appropriate, a certified engineering geologist.

5. Preliminary reports and test results will be submitted to the appropriate parties within the timelines specified in the City’s QAP. Laboratory tests will be performed by a qualified/certified technician and field inspection/tests will be performed by technicians with experience in the type of project to which the technician is assigned. All test results will be logged.

6. The City will review the reports and make any changes before the final draft.

7. Willdan will provide all deliverables to the City of Pomona for their archives.

Technical Approach
The geotechnical report is the tool used to communicate the site conditions and design and construction recommendations to the project design and construction team. Site investigation for projects have the objective of providing specific information on subsurface soil, rock, and water conditions. Interpretation of the site investigation information, by a geotechnical engineer result in the design and construction recommendations and should be presented in a project geotechnical report. The importance of preparing an adequate geotechnical report cannot be overstressed. The information contained in this report is referred to often during the design period, construction period, and frequently after completion of the project (resolving claims). Therefore, the report should be clear, concise, and accurate. Both an adequate site investigation and a comprehensive geotechnical report are necessary to construct a safe, cost-effective project.

While the geotechnical report content will vary by project type and size, all geotechnical reports should contain basic essential information, including:

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
8  Summary of all subsurface exploration data, including subsurface soil profile, exploration logs, laboratory or in situ test results, and ground water information.  Interpretation and analysis of the subsurface data.
 Specific engineering recommendations for design.
 Discussion of conditions for solution of anticipated problems; and  Recommended geotechnical special provisions.

In support of the RFQ, the Geotechnical Engineering should consider the requirements and Guidelines of the following Standards and Specifications:
 Caltrans
 Greenbook, Standard Plans for Public Works Construction  American Public Works Association (APWA)
 American Water Works Association (AWWA)
As applicable, in addition to the above, we will perform our work in general accordance with the following documents:
 Most recently adopted Uniform Building Code and California Building Code  Seismic Hazards Mapping Act and Alquist-Priolo Earthquake Fault Zoning Act  California Geological Survey (CGS) Notes:
• Note 41 - Guidelines for Reviewing Geologic Reports
• Note 48 - Checklists for the Review of Geologic/Seismic Reports for California Public Schools, Hospitals, and Essential Services Buildings
• Note 49 - Guidelines for Evaluating the Hazard of Surface Fault Rupture  California Division of Mines and Geology Special Publication 117, Guidelines for Evaluating and Mitigating Seismic Hazards in California
 Southern California Earthquake Center, Recommended Procedures for Implementation of DMG Special Publication 117, Guidelines for Analyzing and Mitigating Liquefaction in California  ASTM guidelines relating to geology and geotechnical work have to do with laboratory testing and field procedures. All applicable ASTM guidelines will be enforced.  State Mining and Geology Board, General Guidelines for Reviewing Geological Reports.

To accomplish the scope of services and satisfy the requirements of the projects, we will provide the services as follows.

Review of the Existing Information

1. Conduct a review of available geotechnical and geological information from previous investigations by others, public records, our in-house records/database on past work in the vicinity of the Project limits and any other readily available information.

2. Review the Preliminary Infiltration Investigation report for Norwalk City Park prepared by NorCal Engineering dated December 1, 2016.

3. Review of the existing information may include reviews of the project documents prior to planning phase, if requested.

Geotechnical Investigation
Geotechnical investigation would best accomplish by considering following stages:

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
9 1. Pre-Drilling Activities: Pre-drilling activities are conducted primarily for the purposes of data gathering and safety. During the stage of data gathering, the following will be performed:
• Site Visit: we will have a site visit to observe the topography and visualize the proposed improvements at the project site. At the site, we will conduct limited surficial geologic mapping to collect preliminary soil type information that may be useful in our evaluation.
• Research and Review: The goal of this task is to collect existing relevant subsurface information that is available for the area. The information includes geologic maps by the California Geologic Survey (formerly the California Division of Mines and Geology) and USGS, and boring logs/Log-of-Test-Borings sheets for the existing structures to determine soil type and strength, groundwater depth and any unusual subsurface conditions that may impact this project. The collected information and all documents provided by the City will be reviewed and used in our project planning. • Drilling Permit and Utility Clearance: A permit application regarding the proposed filed borings will be submitted to the County of Los Angeles prior to field drilling. We will notify DigAlert to obtain underground utility clearance.

2. Drilling and Sampling Methods
• Drilling/Coring and Sampling: We will conduct the subsurface exploration as needed. Prior to conducting the field exploration, an exploratory boring location plan will be developed and provided for review. The boring location plan will also be used to apply for encroachment permits. The exploratory borings will be drilled using appropriate equipment which may be a truck mounted drill rig advancing hollow-stem or solid-flight augers, an airrotary rig, or a mud rotary rig. If shallow groundwater is anticipated, a mud rotary rig will be used for drilling. Bulk and relatively undisturbed ring samples will be collected for laboratory testing.

Cone Penetration Test (CPT) soundings may also be advanced at the site. These soundings may be standalone, if site conditions and project needs so warrant, or done in conjunction with borings. The CPT will provide a continuous stratigraphy at each location. The subsurface information obtained from CPT will also be used to derive geotechnical parameters such as shear strength, relative density stress history, and equivalent blow counts. If both CPTs and borings are done, data from boring logs will be used to refine the interpretation of soil parameters from CPT data. This will allow better definition of subsurface conditions across the site and will supplement the results of laboratory testing done on soil samples collected from borings. The CPT data will also be extremely useful in evaluating liquefaction potential and earthquake-induced settlement. If work is carried out on an active site, we will work with the District’s staff to minimize disruptions to other site activities, and complete field work within schedule without causing any delays to other operations and we will work closely with the District’s staff to coordinate activities with other public agencies or private entities that may have jurisdiction at the site.

For field percolation tests to determine the infiltration characteristic of the on-site soils, the 8-inch diameter boring is lined with 3-inch diameter perforated PVC pipes surrounded by gravel filter packs. The hole is presoaked to provide an equilibrium condition prior to recording the time and drop in water level. The water level will be monitored for about 20 minutes, with measurements taken every twenty (20) minutes. The measured infiltration rates will be reduced using the reduction factors addressed in LID manual (GS200.2, 2017) to determine the design values.

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
10 After completion of exploratory drilling, logging, and sampling operations, boreholes will be backfilled with a mixture of cement and slurry. The soil cuttings retrieved during field drilling will be stored in soil drums and disposed of per CA State regulation.

Geotechnical Laboratory Testing
The field boring logs will be reviewed and analyzed to select representative bulk and ring samples for laboratory testing. Results of the laboratory tests will be used for engineering analyses to develop design and construction recommendations for the proposed improvements. The following soil tests are envisioned for this Project:
 In-place moisture content and dry density determination tests for each undisturbed sample.  Atterberg Limits tests for plasticity determination and soil classification.  Sieve analyses for grain size distribution and soil classification.  Direct shear tests on undisturbed samples and, if appropriate, on remolded samples to determine the shear strength of the materials.
 Consolidation tests to determine the compressibility of the materials.  Expansion Index tests to determine the expansion potential of soils.  Compaction tests for use in preparing earthwork recommendations.  Stabilometer (R-value) tests for use in developing paving recommendations.  Corrosion tests to determine corrosion potential of the soils.

All tests will be conducted in accordance with Caltrans Test Methods or American Society of Testing and Materials (ASTM) Standards or Caltrans test methods (CTM).

Geotechnical Engineering Analyses
Results obtained from the field exploration and laboratory tests will be used to develop idealized subsurface profiles and define soil parameters for seismic study and geotechnical design. The seismic study will include the following items:
 Active faults and peak bedrock accelerations in accordance with CBC.  Acceleration response spectra (ARS) curves in accordance with Caltrans procedure.  Faults rupture evaluation.
 Liquefaction evaluation, including recommendations for mitigation.  Geotechnical design will be performed based on the approved preliminary plans. The following analyses are anticipated for this Project:
• Determination of soil conditions.
• Determination of axial/bearing and lateral capacities for foundations. • Lateral earth pressures.
• Static and pseudo-static slope stability.
• Evaluation of dynamic and static settlement.
• Evaluation of pavement structural sections.
• Corrosion potential of on-site soil and recommendations for the buried utilities and drainage devices.
• Recommendations on earthwork.

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
11 Report Preparation
We will provide a geotechnical report to meet the requirements of submittals. The geotechnical report will include:
 Results of the subsurface explorations and laboratory tests, with a description of the soil or bedrock and groundwater conditions encountered.
 Recommendations for design of foundations to be used for support of the proposed structure, including allowable increases for wind or seismic loads.  Estimated settlements for the anticipated loadings.
 Results of seismic assessment.
 Recommendations regarding lateral resistance of foundations, including moment versus depth for pile foundations at allowable and ultimate capacity, if needed.  Recommendations for design of retaining walls.
 Recommendations for earthwork, including site preparation, excavation, and the placing of any required compacted fill.
 Recommendations for design of asphalt.
 Results of the corrosion study.

The following graphics will be included in the reports:
 A vicinity map showing the location of the site.
 A plot plan showing the project limits and the boring locations.  Description of the field exploration, including field testing procedures and laboratory testing procedures.
 A log of the exploratory boring depicting the changes encountered in the soil strata by elevation and depth below ground surface together with a description and classification of each soil stratum. The depth to ground water will also be indicated.  Results of the CPTs, and/or SPTs.
 Plots and tables presenting the results of the laboratory tests.  Plots and tables presenting the results of the field percolation tests.

We will provide a review of the construction plans and specification for conformance of the recommendations presented in the geotechnical report.

Geotechnical and Materials Testing

1. Attend meetings, as needed, with project team.

2. Review existing geotechnical reports and project plans and specifications.

3. Observe and test during clearing and grubbing, grading, shoring installation, foundation excavation, site utility trench backfilling, and subgrade preparation.

4. Perform laboratory testing.

5. Provide continuous soils engineering support during construction.

6. Provide certified reinforced concrete inspector during reinforcing steel placement and all structural concrete placement.

7. Verify compliance with approved project plans, specifications, and applicable code requirements.

8. Provide a qualified technician for AC batch plant inspection and/or AC placement.

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
12 9. Provide a qualified soil technician to observe and test earthworks and compaction.

10. Provide a certified concrete inspector for batch plant inspection, verification, and sampling, as needed, during Portland Cement Concrete production.

11. Sample and test concrete for compressive strength.

12. Provide certified reinforced concrete inspector during placement of any epoxy/anchors and screw anchor placement.

13. Inspect placement of any epoxy/anchors and screw anchor placement for compliance with plans and specifications.

14. Monitor placement of any epoxy/anchors and screw anchor placement.

15. Provide qualified technician as required for concrete placement and as inspector backup for large or elevated pours and torque testing.

16. Sample and test concrete/for slump, temperature, compressive strength, and sampling rebar for testing, if required.

17. Provide a certified masonry inspector to monitor and inspect placement of CMU block.

Inspector will verify that all masonry units are placed per approved plans and specifications, and applicable building code requirements. Observe the mixing and placement of mortar and placement of grout. Observe the placement of embeds, bond beams and reinforcing steel for compliance with the plans and specifications. Sample and test mortar and grout for compressive strength.

18. Provide a certified structural steel welding and high strength bolting inspector to observe all phases of structural steel assembly/ construction. Review welder and material certifications prior to field welding. Observe and/or test all bolted and welded connections per approved plans/specifications and applicable building code requirements.

19. Provide a certified commercial building inspector, for periodic inspection of lumber material verification, plywood shear wall nailing, plywood roof sheathing / nailing and seismic hardware installation for compliance per approved plans, specifications, and applicable building code requirements.

20. Provide engineering support, inspector/technician coordination, dispatch, material engineering review, test reporting, QA/QC, and administrative support services.

21. Submit reports/updates of ongoing tests; i.e., seven-day and off-schedule breaks.

22. Submit final report of completed laboratory tests; i.e., 28-day results for concrete.

23. Submit – for City review – daily field-testing and inspection reports indicating information pertinent to inspections performed and compliance/non-compliance with project documents and applicable codes.

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
13 Quality Assurance/Control
Willdan Geotechnical recognizes the importance of quality control and its direct relationship to the success of a project.

Our standard practice is to prepare a project specific Quality Control Plan as specified by Willdan Geotechnical's Quality Assurance Manual.

The primary mission of our Quality Control Plan is to provide staff with the technical and managerial expertise to plan, organize, implement, and control the overall quality effort, thereby ensuring the completion of a quality project within the time and budget established. Throughout the course of a project and at the end of each task phase, the Project Manager and/or Principal-in-Charge will contact the City to get feedback on Willdan Geotechnical’s performance.

Willdan Geotechnical will perform all testing in accordance with the American Society for Testing and Materials (ASTM) Standards and/or California Test Methods as specified in the Caltrans “Manual of Testing” To maintain the completeness of documentation, our reports will present detailed descriptions of the samples used, the tests performed with these samples, the test conditions, equipment and facilities used, and the results of such tests.

Budget and Schedule Control
We are very aware that the City may often need our services on short notice and require tasks to be completed under a demanding schedule. We commit our team to respond to the review, design and construction needs of the City in a timely manner and to meet accelerated project schedules. Willdan Geotechnical anticipates our services will be provided on a time-and-material basis.

Our Project Manager will keep track of the resources used to complete each task using weekly reports prepared using the Deltek T&E and IBM Cognos Software systems which track expenditures, budget status, and hours expended by task. The expenditure status and hours will be compared to the budgeted amount for quick identification of discrepancies. Each Willdan Geotechnical employee submits a timesheet every Friday and hours are logged in the Deltek T&E system by the following Monday, allowing ready monitoring of project status.

Safety / COVID-19 Procedures
Our staff has been directed to minimize face-to-face meetings to the extent possible and practice social distancing when in-person meetings are necessary. Our field personnel are required to wear PPE at all times on job sites, including face coverings and glasses, and to limit close interactions with contractor personnel.

In order to ensure effective communication during meetings throughout the construction process, Willdan utilizes Cisco WebEx Teams to conduct online meetings. This software allows for meeting attendees to share computer screens, so that all attendees can review reference documents that need to be shared, such as photos, plan sheets, etc., while working remotely from different locations.

Accuracy and Quality
 To ensure accuracy, our test
equipment is calibrated annually, or
more frequently if required by a
project's specifications, by impartial
means using devices of accuracy
traceable to the National Institute of
Standards and Technology (NIST).
 Perform all testing in accordance
with the American Society for
Testing and Materials (ASTM)
Standards and/or California Test
Methods as specified in the Caltrans
"Manual of Testing".

22.B

Section II – Personnel

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
14 Section II – Personnel
Willdan has selected five (5) key personnel with extensive expertise and directly related experience to ensure that the services provided adhere to company-wide policies including the quality and integrity of project deliverables and team performance. They are supported by a talented technical support team of five (5) team member and two (2) subconsultants who are ready to implement successful project delivery.

The project manager selected to serve the City is a highly qualified individual with the task-to-talent match to meet the City’s stated goals.

Dr. Chien-Chan Chen, PhD, PE, GE will be the Project Manager/Principal Agent. Dr. Chi-Tseng Ted Liu, PhD, PE, GE will be available when Dr. Chen is unavailable.

Dr. Chien-Chan Chen, PhD, PE, GE
(657) 554-8919
[email protected]
Dr. Chi-Tseng Ted Liu, PhD, PE, GE
(657) 554-0663
[email protected]
All proposed team members will meet or exceed the minimum qualifications specified within the City’s RFQ. Willdan’s team will be providing geotechnical testing out of our lab located at 1515 South Sunkist Street, Suite E, Anaheim, CA 92806.

Project Manager and Key Personnel
Chien-Chang Chen, PhD, PE, GE
Project Manager
Credentials
PhD, Geotechnical Engineering | MS, Geotechnical Engineering | BS, Civil Engineering | Geotechnical Engineer, California No. 3183 | Civil Engineer, California No. C63238 | 25 Years of Experience
Key Strengths that Benefit City of Pomona
 Seismic hazard evaluation and mitigation
 Earth retaining structures
 Pavement Design
 Subsurface exploration
 Shallow and deep foundation
Relevant Experience Summary
 El Vago Street Improvements, La Cañada Flintridge
 Residential Street Preservation-Coring, Pomona
 On-Call Engineering Services, Diamond Bar
Chi-Tseng Ted Liu, PhD, PE, GE
Principal Geotechnical Engineer
Credentials
PhD, Philosophy in Civil Engineering | MS, Engineering | BS, Civil Engineering | Geotechnical Engineer, California No. 2669 | Civil Engineer, California No. 48408 | 31 Years of Experience
Key Strengths that Benefit City of Pomona
 Earthquake Engineering
 Slope stability evaluation
 Earthwork construction observation and testing
 Rehabilitation of exiting foundation
Relevant Experience Summary
 Riverside County in Division of Maintenance, District 8, Caltrans, Maintenance Design Manager
 Division of Geotechnical Services, Engineering Services, Caltrans, Senior Transportation Engineer (Supervisory)
 Division of Design and Division of Geotechnical Services, Caltrans, Transportation Engineer
 Project Engineer in various Geotechnical Engineering
firms.

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
15 Joseph Ritchey
Material Testing Operations Manager
Credentials
Coursework in inspection of structural masonry, reinforced concrete, post tension concrete, and pre-stressed concrete | ICC - Certified Special Inspector, Structural Masonry | ICC – Certified Special Inspector, Soil | Epoxy injection inspection: In depth hands-on training | DSA- Structural Masonry | DSA- Assistant Inspector-of-Record | 47 Years of Experience Key Strengths that Benefit City of Pomona
 Material Testing and Inspection
Relevant Experience Summary
 Bellflower High School Auto Shop Shelter, Bellflower
Unified School District, Lakewood
 Charnock Well Field Restoration Project, Arcadia and
Charnock Sites, City of Santa Monica
 Susan Rubio Zocalo Park, City of Baldwin Park
 Michigan Ave and 20th St Project, City of Santa Monica Craig Prentice, PG, CEG
Senior Staff Geologist
Credentials
BS Geology, University of California | Professional Geologist California No. 5120 | Certified Engineering Geologist California No. 1602 | American Concrete Institute Field Testing Technician - Grade 1 #01364795 | Current American Heart Association Heartsaver First Aid, CPR, and AED Training | 31 Years of Experience
Key Strengths that Benefit City of Pomona
 Geologic mapping
 Fault investigation
 Landslide investigation and repair
 Slope erosion investigation and stabilization
 Dewatering analysis
Relevant Experience Summary
 Citywide Railroad Crossing Improvement Project, City of Santa Paula
 Arroyo Vista Park Trail Project, City of Moorpark
 Centrate Tank, Construction Materials Testing, Las Virgenes Municipal Water District
 Westlake Filtration Plant and Pump Station, Construction Materials Testing, Las Virgenes Municipal Water District Ramon Calbay
Soils Lab Manager
Credentials
BS, Civil Engineering | Geotechnical Lab Testing | Construction Management, Inspection & Testing, for Transportation Projects | Certified in Soils Laboratory Testing, Caltrans | Nuclear Gauge Operator | ICC Soils Special Inspector | Concrete Field & Strength Testing Technician | Radiation Safety Officer | 44 Years of Experience Key Strengths that Benefit City of Pomona
 Soil and Material Laboratory Tests
 Earthwork construction observation and testing
 Subsurface exploration
Relevant Experience Summary
 Bellflower High School Auto Shop Shelter, Bellflower
Unified School District, Lakewood
 Shade Structures, Bellflower Unified School District, Lakewood
 Susan Rubio Zocalo Park, City of Baldwin Park
 Michigan Ave and 20th St Project, City of Santa Monica

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
16 Organizational Chart
All key personnel listed will be available for the duration of the project. Willdan acknowledges that no person designated as “key” to the contract shall be removed or replaced without the prior written concurrence of the City.

Support Team
Support Team Role Credentials
Mike Corral  Field Technician
 Orange Coast College (Two Year Course)
 Nuclear Gauge Operator, Pacific Nuclear Technologies
 ACI Concrete Field
 Testing Technician
 Caltrans Certificate:
 Sampling and Relative Compaction
 18 Years of Experience
Dwayne
Mozden  Field Technician
 ICC Certified Soils Sp. Inspector
 DOT APNGA Portable Nuclear Gage Safety & US DOT Hazmat Certified  ICC Certified Reinforced Concrete Sp. Inspector
 ACI. Certified Field-testing Tech. Grade I
 ICC. Certified Structural Reinforced Masonry
 NUCA Excavation safety & Competent person certified
 30 hour OSHA hazard recognition training for the construction industry  Batch plant experienced for asphalt and concrete
 Caltrans certified for asphalt sampling and field testing for compaction using nuclear density gage
 14 Years of Experience

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
17 Support Team Role Credentials
Justin Parent
 Field
Technician/
Inspector
 Lab Technician
 Master of Special Inspection, ICC #8095138
 Radiation Safety and Nuke Gauge Training
 Structural Welding Special Inspector (S2), ICC #8095138  Structural Steel and Bolting Special Inspector (S1), ICC #8095138  Reinforced Concrete Special Inspector, ICC #8095138
 Structural Masonry Special Inspector, ICC#8095138
 ACI Concrete Field Testing Technician Grade 1, #01150639  General Education Development #05202005ET0433
 15 Years of Experience
Otis Chandler
 Field
Technician/
Inspector
 Lab Technician
 Reinforced Concrete Special Inspector
 ACI, Level 1 Field Testing Technician
 Nuclear Gauge Operator and Hazmat Certification
 Caltrans Soil and Aggregate Certified
 3 Years of Experience
Tony Pacheco  Field Inspector
 A.W.S. Certified Welding Inspector.
 I.C.C. Structural Steel Welding/Bolting Inspector
 A.S.N.T Ultrasonics technician level 2,(personal equipment)  Orange and Riverside Counties approved D.S.A. approved  20+ years of Experience
Anticipated Subcontractors
Although Willdan can provide the majority of the requested services in-house, we have teamed with two subcontractors. These additional team members will act on behalf of Willdan to provide the following services:

Subconsultant Services to be Provided
Sequoia Consultants Asphalt Testing
Geo-Logic Associates Laboratory Soil Testing – R value Test Sequoia Consultants (Sequoia) provides professional and technical materials testing, inspection, and engineering services exclusively to the transportation sector. Sequoia maintains full-service facilities in Orange and San Leandro, CA. The firm’s workforce includes licensed engineers and certified inspectors and materials testers, all of whom have demonstrated experience in the respective disciplines.

Sequoia specializes in construction materials testing and inspection of soils and earthwork, asphalt concrete paving, reinforced/precast/prestressed concrete, structural steel welding/fabrication/non-destructive testing and special inspections in all categories. Sequoia’s 4,000 ft 2 full-service laboratory facilities are certified by Caltrans, accredited by AMRL/AASHTO, and inspected by CCRL/AASHTO. The laboratory is fully equipped to handle all construction materials including soil, asphalt, concrete, reinforcing bar and masonry.

Sequoia’s professional staff includes experienced materials samplers and testers, construction inspectors, special inspectors, laboratory technicians and engineers. The field staff is well supported by experts dedicated to assuring performance of each inspector as to sampling, testing and inspection responsibilities as established in the contract documents and as defined by applicable Codes. Each inspector emphasizes the importance of documentation, the value of traceability, and timely followthrough that is a benefit to all individuals involved in a construction project. We employ a strong veteran 361 West Grove Avenue
Orange, CA 92865
Mr. Ruben Jimenez
(714) 628- 6727
[email protected]

22.B

Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services
City of Hemet
18 team of individuals with demonstrated industry excellence in all aspects of construction inspection and materials testing. Sequoia’s inspectors and materials testers certified by Caltrans, ACI, AWS and ICC/ICBO.

Geo-Logic Associates (GLA) is an employee-owned multidisciplinary civil, environmental, geologic, and geotechnical consulting firm established in 1991.

GLA employs over 250 highly experienced professionals located throughout 26 U.S. office locations as well as an office in Lima, Peru. GLA is a group of over 250 well qualified and seasoned professionals providing a full range of services from planning to design and construction. GLA is committed to quality service at competitive prices and has a reputation for providing clients with creative, costsaving solutions to address their most complex engineering and construction challenges. GLA's team members take pride in providing a responsive, high quality work product, and have proven their innovative ability to utilize problem-solving techniques to successfully solve even the most complex issues our clients face. Built over 26 years of experience, GLA has a strong reputation for performing project work on schedule and under budget, as evidenced by the high rate of repeat and direct-assign work.

Resumes
The following pages contain resumes for Willdan’s key staff. 2777 East Guasti Road, Suite 1
Ontario, CA 91761
Mr. Lam Dang
(714) 630-5855
[email protected]

22.B

19 Chien-Chang Chen, PhD, PE, GE
Project Manager
Dr. Chien-Chang Chen has over 25 years of experience in geotechnical and earthquake engineering. He specializes in developing foundation recommendations for the design and construction of pipelines, transportation, power supplies, residential development, schools, and commercial structures including the mitigation of soft ground and liquefaction by ground improvement. Mr. Chen offers leadership in the provision of geotechnical interpretation, analysis, the development of geotechnical solutions and design production, including project management and business development. He has worked on a wide variety of engineering projects in the USA, New Zealand, and Taiwan.

Project Experience
Bellflower High School Auto Shop Shelter, Bellflower Unified School District, Lakewood, CA. Geotechnical Engineer. Services consisted of geotechnical inspection and testing for soil compaction, and material testing and special inspection for the proposed shelter.

Tested concrete for compressive strength and concrete flatness testing on concrete slabs and decks to ensure concrete met the tolerance per the specs.

Mayfair High School STEAM Center, Bellflower Unified School District, Lakewood, CA.

Geotechnical Engineer. Services consisted of geotechnical inspection and testing for soil compaction, and material testing and special inspection for erection of structural steel, structural steel welding, high strength bolting, concrete placement, CMU placement, concrete batch plant inspection, structural steel fab shop inspection, reinforcing steel fab shop tagging and sampling for testing. Tested concrete, masonry mortar and grout for compressive strength and concrete flatness testing on concrete slabs and decks to ensure concrete met the tolerance per the specs.

City Trunk Line South – Unit 6 (CTLS-6), Studio City, CA, Los Angeles Department of Water and Power (LADWP). Project Engineer. Performed geotechnical field investigation and prepared geotechnical baseline reports for the CTLS-6 project. The project involved relining the existing 51-inch inner diameter, riveted steel pipe with a carbon fiberreinforced polymer (CFRP) lining, removal of the flow meter, and relocation of the flow control station using the cut-and-cover method. Our field investigation task involved drilling and sampling of 5 borings to 50 feet bgs along the pipeline alignment, laboratory testing on soil samples, preparation of geotechnical baseline reports, review of design drawings and specifications, and scheduling.

Century Trunk Line – Unit 1 (CTL-1), Inglewood, CA, Los Angeles Department of Water and Power (LADWP). Project Engineer. Performed technical review of shoring system designed by the Contractor and construction inspection for the CTL-1 project. The project involved the installation of approximately 9,700 lineal feet of 48-inch diameter, earthquake-resistant ductile-iron pipe using both cut-and-cover and tunneling methods.

State Route 91 Widening Project, Caltrans, Yorba Linda, CA. Project Engineer. The project was proposed to add one additional lane on westbound Route 91 between the Orange/Riverside County line and Coal Canyon Rd. The total distance of the proposed project was about 2 miles including the construction of a new roadway embankment and retaining wall up to 4 meters in height and the existing bridge widening. He supervised the field investigation and performed engineering analysis including seismic analysis, liquefaction potential, retaining wall/roadway embankment analysis and design, bearing capacity and settlement analysis for shallow foundations and pile design for bridge widening.

EDUCATION
PhD, Geotechnical
Engineering, Georgia
Institute of Technology
MS, Geotechnical
Engineering, Georgia
Institute of Technology
BS, Civil Engineering,
National Chiao Tung
University, Taiwan

PROFESSIONAL

CERTIFICATIONS
Geotechnical Engineer,
California No. 3183
Civil Engineer, California
No. C63238
25 YEARS OF EXPERIENCE

22.B

20 Chi-Tsen Ted Liu, PhD, PE, GE
Geotechnical Engineering Lead
Dr. Chi-Tseng Ted Liu has been working in the field of maintenance/geotechnical Engineering and related research for more than 31 years with expertise in maintenance/geotechnical/earthquake engineering including maintenance and geotechnical investigation/analyses/design/construction/emergency damage restoration in both roadway and structure/bridge. He retired from the California Department of Transportation (Caltrans) as a Maintenance Design Manager for Riverside County at the Office of Maintenance Engineering, Caltrans and his experience includes over 20 years of management.

Work Experience
 Riverside County in Division of Maintenance, District 8, Caltrans, Maintenance Design Manager
 Division of Geotechnical Services, Engineering Services, Caltrans, Senior Transportation Engineer (Supervisory)
 Division of Design and Division of Geotechnical Services, Caltrans, Transportation Engineer
 Project Engineer in various Geotechnical Engineering firms.  knowledge of Caltrans project delivery, project/asset management processes, scope management, schedule, risk, traffic safety, climate change, resources, and budget.  knowledge of maintenance/geotechnical investigations, design, and their role in the delivery of transportation projects.
 ability to develop and implement process efficiencies, quality improvements, and innovative solutions to maintenance/geotechnical engineering challenges.

Project Highlights
 Provided geotechnical investigation to I-5 Burbank Blvd. Interchange project, I-5 South from Orange County line to Hwy 605 widening project, I-5/Route 74 interchange project,
 Provided geotechnical damage response: re-construct embankment for slope washout next to Ojai Creek, construct gabion, soldier pile, and soil nail walls (Routes 150), rebuilt embankment and culvers (Routes 39), resolve embankment settlement issue at Route 110 SB 190th St. Off-Ramp, reconstruct embankment slope for I-10 WB at Francisquito Ave, repair slope Failure at SR 405 NB Atlantic Blvd Off-Ramp, construct new Angela Crest Highway Bridge to mitigate fill embankment washout/rockfall and avalanche hazards (2008).
 Provided maintenance support to emergency director order: Major storm damage, El Dorado on Routes 10, 18, 38, 74, 243, 111, 60 and fire damage on Routes 74, 173, 243, 38. Assist Federal Highway Administration (FHWA) to assess the damage immediately with the scope and estimate based on the emergency guidelines, regulations, and other compliance.
 Designed and constructed traffic safety items for construction workers safety, reflective striping and pavement marker solution, smart traffic safety devices.  Provided pavement condition survey and suggested pavement maintenance strategy for design. Design and construct highway maintenance funded projects for freeway/highway, culverts, bridges, maintenance stations, and traffic items. Provide asset management and assist Maintenance Project/Program Manager to prepare future State Highway Operation and Protection Program (SHOPP) and minor program.

EDUCATION
PhD, Philosophy in Civil
Engineering, University
of California, Los
Angeles
MS, Engineering,
University of California,
Los Angeles
BS, Civil Engineering,
National Chung Hsing
University, Taiwan

PROFESSIONAL

CERTIFICATIONS
Geotechnical Engineer,
California No. 2669
Civil Engineer, California
No. 48408
31 YEARS OF EXPERIENCE

22.B

21 Joseph Ritchy
Materials Testing and Inspection Lead
Joseph Ritchy has a 47-year construction background encompassing a multitude of trades and as a field superintendent. He manages and supervises material testing, construction inspection, and deployment of inspectors and technicians. His experience includes projects for numerous school districts, including Los Angeles, Glendale, Baldwin Park, Palmdale, San Gabriel, Tustin, and the West Los Angeles Community College District. Mr.

Ritchey also worked as an Assistant Inspector-of-Record servicing Fountain Valley Unified School District, West Los Angeles Community College, and Tustin Unified School District.

Project Experience
Bellflower High School Auto Shop Shelter, Bellflower Unified School District, Lakewood, CA. Material Testing/Inspector. Services consisted of geotechnical inspection and testing for soil compaction, and material testing and special inspection for the proposed shelter.

Tested concrete for compressive strength and concrete flatness testing on concrete slabs and decks to ensure concrete met the tolerance per the specs.

Shade Structures, Bellflower Unified School District, Lakewood, CA. Material Testing/Inspector. Services consisted of geotechnical inspection and testing for soil compaction, and material testing and special inspection for the proposed shelter. Tested concrete for compressive strength and concrete flatness testing on concrete slabs and decks to ensure concrete met the tolerance per the specs. Shade structures at various sites, Bellflower, CA.

Mayfair High School STEAM Center, Bellflower Unified School District, Lakewood, CA.

Material Testing/Inspector. Services consisted of geotechnical inspection and testing for soil compaction, and material testing and special inspection for erection of structural steel, structural steel welding, high strength bolting, concrete placement, CMU placement, concrete batch plant inspection, structural steel fab shop inspection, reinforcing steel fab shop tagging and sampling for testing. Tested concrete, masonry mortar and grout for compressive strength and concrete flatness testing on concrete slabs and decks to ensure concrete met the tolerance per the specs.

Bellflower HS Track & Field and Stadium Upgrades, Bellflower Unified School District, Lakewood, CA. Material Testing/Inspector. Geotechnical & Material Inspection & Testing Bellflower HS Track & Field and Stadium Upgrades.

Craig Williams ES Covered Walk Replacement, Bellflower Unified School District, Lakewood, CA. Material Testing/Inspector. Geotechnical & Material Inspection & Testing Services Craig Williams ES Covered Walk Replacement Lakewood CA New Soccer Field Bellflower High School, Bellflower Unified School District, Lakewood, CA. Material Testing/Inspector. Geotechnical & Material Inspection & Testing New Soccer Field Bellflower HS Bellflower CA.

EDUCATION
Coursework in
inspection of structural
masonry, reinforced
concrete, post tension
concrete, and prestressed concrete,
Robert Schiltz School of
Inspection
Epoxy injection
inspection: In depth
hands-on training, Sika
Seminar, Glendale
School District

PROFESSIONAL

CERTIFICATIONS
ICC - Certified Special
Inspector, Structural
Masonry
ICC – Certified Special
Inspector, Soil
DSA - Structural
Masonry
DSA - Assistant
Inspector-of-Record
47 YEARS OF EXPERIENCE

22.B

22 Craig Prentice, PG,CEG
Engineering Geology Lead
Craig Prentice is Certified Engineering Geologist registered in California with over 31 years of geologic experiencing in southern California focusing on providing high quality, geologic and geotechnical services for public works infrastructure to municipal and private clients.

Project Experience
Citywide Railroad Crossing Improvement Project, City of Santa Paula, CA – Federal Project Number CML-5121(023). Construction material testing services for the $2M Citywide railroad crossing improvement project that includes replacement of 10 at-grade rail crossings in Santa Paula with new rails and Omega concrete panels. CMT services include field and laboratory density testing of subgrade soils and base materials, sampling and testing of conventional asphalt, and railroad ballast materials.

Arroyo Vista Park Trail Project, City of Moorpark, CA. Construction material testing services for the $1M AVP trail project that includes a new multi-use trail and parking improvements. CMT services included density testing of the parking lot expansion and trail subgrades and sampling and testing of conventional and permeable asphalt, permeable concrete pavement for the parking areas and trail improvements.

Centrate Tank, Construction Materials Testing, Las Virgenes Municipal Water District.

Construction materials testing for LVMWD’s tank project in Calabasas, California. CMT services consisted of field density compaction testing for subgrade over excavation and recompaction, aggregate base and asphalt concrete paving, concrete testing for tank foundations, and geotechnical consultation.

Recycled Water Pipeline, Phase 4, Construction Materials Testing, County of Ventura, Water and Sanitation Department, Moorpark, CA. Construction materials testing for the 12,000-foot-long recycled water pipeline project in paved streets and agricultural land; CMT services consist of field density compaction testing for pipeline backfill in agricultural areas and aggregate base and asphalt concrete testing in existing asphalt paved streets.

Westlake Filtration Plant and Pump Station, Construction Materials Testing, Las Virgenes Municipal Water District. Construction materials testing for improvements to the filtration plant and pump station consisting of field density compaction testing for subgrade, base and paving, concrete testing, and anchor pull-out testing.

Westchester Pavement Project, Westcom Property Services, Woodland Hills, CA. Field density testing and grading observations for street improvements consisting of cementtreated subgrade soil and a 2-layer asphalt concrete pavement for over 7,000 feet of pavement reconstruction.

McWane Avenue Temporary Car Parking, Jensen Design and Survey, Oxnard, CA.

Provided observation of site grading, compaction testing of the subgrade soil, and documentation for a 13-acre temporary car parking lot site in Oxnard.

Ojai Valley Sanitary District WWTP Drying Beds Modification and Rice Road Sewer Project. Construction materials testing services included field compaction and R-value testing, asphalt concrete testing during placement, and a summary report.

EDUCATION
BS Geology, University
of California, Santa
Barbara

PROFESSIONAL

CERTIFICATIONS
Professional Geologist
California No. 5120
Certified Engineering
Geologist California No.
1602
American Concrete
Institute Field Testing
Technician - Grade 1
#01364795
Current American Heart
Association Heartsaver
First Aid, CPR, and AED
Training
31 YEARS OF EXPERIENCE

22.B

23 Ramon Calbay
Laboratory Testing Lead
Ramon Calbay has more than 44 years of experience with soils and materials selection, design, testing and quality control. Mr. Calbay has led the soil and materials testing programs for multiple highway and bridge construction projects. In addition, he has extensive experience of providing field observation and testing for pile installation, soil stabilization, settlement monitoring and mass grading operations. Mr. Calbay has also been involved in the design and control of asphalt and concrete mixes, production of road bases and filter mixes, and inspection of structural concrete, steel, and weldments. Mr.

Calbay has more than 32 years of experience in managing a full-service geotechnical testing laboratory.

Project Experience
Bellflower High School Auto Shop Shelter, Bellflower Unified School District, Lakewood, CA. Inspector. Services consisted of geotechnical inspection and testing for soil compaction, and material testing and special inspection for the proposed shelter. Tested concrete for compressive strength and concrete flatness testing on concrete slabs and decks to ensure concrete met the tolerance per the specs.

Shade Structures, Bellflower Unified School District, Lakewood, CA. Inspector. Services consisted of geotechnical inspection and testing for soil compaction, and material testing and special inspection for the proposed shelter. Tested concrete for compressive strength and concrete flatness testing on concrete slabs and decks to ensure concrete met the tolerance per the specs. Shade structures at various sites, Bellflower, CA.

Mayfair High School STEAM Center, Bellflower Unified School District, Lakewood, CA.

Inspector. Services consisted of geotechnical inspection and testing for soil compaction, and material testing and special inspection for erection of structural steel, structural steel welding, high strength bolting, concrete placement, CMU placement, concrete batch plant inspection, structural steel fab shop inspection, reinforcing steel fab shop tagging and sampling for testing. Tested concrete, masonry mortar and grout for compressive strength and concrete flatness testing on concrete slabs and decks to ensure concrete met the tolerance per the specs.

Bellflower HS Track & Field and Stadium Upgrades, Bellflower Unified School District, Lakewood, CA. Inspector. Geotechnical & Material Inspection & Testing Bellflower HS Track & Field and Stadium Upgrades.

Geotechnical Investigation – Proposed New Science Engineering and Mathematics Building, Cypress College Campus, City of Cypress, CA. Inspector. Performed site reconnaissance to evaluate the surface conditions at the project site. Reviewed selected published geologic maps, reports, and literature pertinent to the site and surrounding area. Performed a field investigation consisting of drilling two (2) borings to the maximum depth of 46.5 feet below ground surface (bgs) and performing eight (8) CPT soundings to the maximum depth of 50.69 feet bgs. Performed laboratory tests on representative soil samples obtained from the borings. Provided engineering evaluation of the data obtained from the field investigation and laboratory testing. Summarized investigation and findings, results of geotechnical laboratory testing, and provided conclusions and recommendations for the geotechnical aspects of project design and construction.

EDUCATION
BS, Civil Engineering,
Mapua Institute of
Technology, Manila,
Philippines
Geotechnical Lab
Testing, Short Course,
University of Missouri,
Rolla

PROFESSIONAL

CERTIFICATIONS
Construction
Management,
Inspection & Testing, for
Transportation Projects,
Caltrans Sponsored
Certification Program
Certified in Soils
Laboratory Testing,
Caltrans
Nuclear Gauge
Operator, CPN
International, Inc.

Soils Special Inspector,
International Code
Council
Concrete Field &
Strength Testing
Technician, American
Concrete Institute
Radiation Safety Officer
44 YEARS OF EXPERIENCE

22.B

1515 S. Sunkist Street, Suite E
Anaheim, CA 92806-5808
714.634.3318 | Fax: 714.634.3372
www.willdan.com

22.B

1 714.940.6300 | 800.424.9144 | fax: 714.940.4920 | 2401 East Katella Avenue, Suite 300, Anaheim. California 92806 | www.willdan.com December 18, 2023
City of Hemet
Attn: Candace Sunds
445 East Florida Avenue
Hemet, CA 92543
Submitted via Planetbids
Subject: Cost Proposal for On-Call Professional Geotechnical Engineering and Materials Testing Services
As a multidisciplinary firm, Willdan Engineering (Willdan) has a full complement of resources to deliver the complete range of services to the City’s on-call contract to provide geotechnical engineering and materials testing services for Capital Improvement Program (CIP) projects. We have assembled a team of highly qualified and deeply experienced individuals that are fully committed to the successful completion of assignments under this contract.

Attached is our schedule of hourly rates that includes overtime hourly rates, mileage costs and pricing for any additional billing requirements such as travel cost, and lodging which should not exceed the current IRS rates.

We look forward to partnering with the City to implement upcoming infrastructure and development projects. We appreciate the opportunity to submit this proposal and look forward to the next step in your selection process. If you have any questions concerning our submittal, please contact our Project Manager Dr. Chien-Chang Chen, PhD, PE, GE, at (657) 554-8919 or by email at [email protected].

Respectfully submitted,

WILLDAN ENGINEERING
Vanessa Munoz, PE, TE
President and CEO

22.B

Cost Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services 2
City of Hemet

WILLDAN GEOTECHNICAL / MATERIALS TESTING
Prevailing Wage
Schedule of Hourly Rates
Effective July 1, 2023 to June 30, 2024
**For inspectors/soil technicians there is a four-hour minimum. Any hours worked more than the four-hour minimum will be charged at the eight-hour daily rate. Same day cancellations will be charged as a four-hour minimum.

Mileage/Field Vehicle usage will be charged at the rate in accordance with the current FTR mileage reimbursement rate, subject to negotiation. Travel time to and from the job site will be charged at hourly rates for the appropriate personnel.

Staff assignments depend on availability of personnel, site location, and the level of experience that will satisfy the technical requirements of the project and meet the prevailing standard of professional care.

The above schedule is for straight time. Overtime will be charged at 1.5 times, and Sundays and holidays, 2.0 times the standard rates. Blueprinting, reproduction, messenger services, and printing will be invoiced at cost plus fifteen percent (15%). A subconsultant management fee of fifteen percent (15%) will be added to the direct cost of all subconsultant services to provide for the cost of administration, consultation, and coordination. Valid July 1, 2023 thru June 30, 2024, thereafter, the rates may be raised once per year to the value between the 12-month % change of the Consumer Price Index for the Los Angeles/Orange County/Sacramento/San Francisco/San Jose area and five percent. For prevailing wage classifications, the increase will be per the prevailing wage increase set by the California Department of Industrial Relations.

GEOTECHNICAL
Soil Technician (Prevailing Wages)** $145
Sr. Soil Technician (Prevailing Wages)** $145
Geologist II $185
Supervising Geologist $209
CAD Operator II $146
Assistant Engineer I $137
Assistant Engineer II $153
Assistant Engineer III $161
Senior Engineer I $194
Senior Engineer II $198
Senior Engineer III $201
Supervising - Lab Inspector $137
Field Operations Manager $147
Supervising Engineer $209
Principal Project Manager $227
Principal Engineer $257

SPECIAL INSPECTION
Special Inspection (Prevailing Wages)** $151
Supervisor $165

ADMINISTRATIVE
Administrative Assistant I $95
Administrative Assistant II $114
Administrative Assistant III $133

EXPERT WITNESS
Principal Engineer/Geologist $420

22.B

Cost Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services 3
City of Hemet

WILLDAN GEOTECHNICAL / MATERIALS TESTING
Non-Prevailing Wage
Schedule of Hourly Rates
Effective July 1, 2023 to June 30, 2024
**For inspectors/soil technicians there is a four-hour minimum. Any hours worked more than the four-hour minimum will be charged at the eight-hour daily rate. Same day cancellations will be charged as a four-hour minimum.

Mileage/Field Vehicle usage will be charged at the rate in accordance with the current FTR mileage reimbursement rate, subject to negotiation. Travel time to and from the job site will be charged at hourly rates for the appropriate personnel.

Staff assignments depend on availability of personnel, site location, and the level of experience that will satisfy the technical requirements of the project and meet the prevailing standard of professional care.

The above schedule is for straight time. Overtime will be charged at 1.5 times, and Sundays and holidays, 2.0 times the standard rates. Blueprinting, reproduction, messenger services, and printing will be invoiced at cost plus fifteen percent (15%). A subconsultant management fee of fifteen percent (15%) will be added to the direct cost of all subconsultant services to provide for the cost of administration, consultation, and coordination. Valid July 1, 2023 thru June 30, 2024, thereafter, the rates may be raised once per year to the value between the 12-month % change of the Consumer Price Index for the Los Angeles/Orange County/Sacramento/San Francisco/San Jose area and five percent.

GEOTECHNICAL
Soil Technician (Non-Prevailing Wages)** $95
Sr. Soil Technician (Non-Prevailing Wages)** $116
Geologist II $185
Supervising Geologist $209
CAD Operator II $146
Assistant Engineer I $137
Assistant Engineer II $153
Assistant Engineer III $161
Senior Engineer I $194
Senior Engineer II $198
Senior Engineer III $201
Supervising - Lab Inspector $137
Field Operations Manager $147
Supervising Engineer $209
Principal Project Manager $227
Principal Engineer $257

SPECIAL INSPECTION
Special Inspection (Non-Prevailing Wages)** $93
Supervisor $165

ADMINISTRATIVE
Administrative Assistant I $95
Administrative Assistant II $114
Administrative Assistant III $133

EXPERT WITNESS
Principal Engineer/Geologist $420

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Cost Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services 4
City of Hemet

WILLDAN GEOTECHNICAL / MATERIALS TESTING
Unit Testing Rate Sheet
Effective July 1, 2023 to June 30, 2024
Identification and Index Properties
In-situ Moisture and Density (ASTM D2937) $32 per Test
Grain Size Analysis – Sieve Only (ASTM D6913) $131 per Test Grain Size Analysis – Sieve & Hydrometer (ASTM D6913 & D7928) $230 per Test Percent Passive #200 Sieve (ASTM D1140) $90 per Test
Atterberg Limits – Multi Point (ASTM D4318) $210 per Test Atterberg Limits – One Point (ASTM D4318) $100 per Test Specific Gravity (ASTM D854) $110 per Test
Sand Equivalent (ASTM D2419) $100 per Test
Compaction and Bearing Strength
Modified Proctor Compaction – Method A or B (ASTM D1557) $220 per Test Modified Proctor Compaction – Method C (ASTM D1557) $250 per Test Compaction (CTM 216) $225 per Test
California Bearing Ratio, CBR – 3 Points (ASTM D1883) $550 per Test R-Value $300 per Test
Shear Strength
Torvane / Pocket Penetrometer $22 per Test
Direct Shear, Consolidated Drained – per Point (ASTM D3080) $105 per Test Direct Shear, Residual – per Point (ASTM D3080) $200 per Test Unconfined Compression (ASTM D2166) $152 per Test
Unconsolidated-Undrained (UU) $230 per Test
Consolidation, Collapse and Swell
Consolidation – 8 Load Increments w/ One Time Rate (ASTM D2435) $200 per Test Consolidation – Additional Load Increment (ASTM D2435) $37 per Test Consolidation – Additional Time Rate per Load Increment (ASTM D2435) $68 per Test Collapse Test – Single Point $100 per Test
Single Load Swell Test – Ring Sample, Field Moisture (ASTM D4546) $89 per Test Single Load Swell Test – Ring Sample, Air Dried (ASTM D4546) $89 per Test Remolded Sample per Specimen $68 per Test
Expansion Index (ASTM D4829 / UBC 29-2) $158 per Test
Laboratory Permeability
Constant Head (ASTM D2434) $268 per Test
Falling Head Flexible Wall (ASTM D5084) $325 per Test
Triaxial Permeability (EPA 9100) $383 per Test
Chemical Tests
Corrosivity (pH, Resistivity, Sulfates, Chlorides) $200 per Test Organic Contents (ASTM D2974) $99 per Test

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Cost Proposal for On-Call Professional Geotechnical
Engineering and Materials Testing Services 5
City of Hemet

WILLDAN GEOTECHNICAL / MATERIALS TESTING
Unit Testing Rate Sheet
Effective July 1, 2023 to June 30, 2024
Asphalt Tests
Extraction / Asphalt (CTM 382) $221 per Test
Hveem / Marshall Maximum Density (CTM 304, 308) $383 per Test Wash Gradation (CTM 202) $125 per Test
Concrete
6”x12” & 4"x8" Cylinder Compression Test (ASTM C39) $26 per Test 2”, 4” & 6” Diameter Cores Compression Test $26 per Test 3”x6” Cylinder Lightweight Concrete Compression Test (ASTM C495) $26 per Test Shotcrete / Gunite Lab Coring & Compression Test (ASTM C42) $53 per Test Unit Weight of Hardened Lightweight Concrete (ASTM C567) $42 per Test Rapid Cure Concrete Cylinders (Boil Method) (ASTM C684) $47 per Test Masonry
2”x4” Mortar Cylinder Compression Test (ASTM C780) $26 per Test 2”x2” Mortar Cube Compression Test (ASTM C109) $26 per Test 3”x6” Grout Prism Compression Test (ASTM C1019) $26 per Test CMU Grouted Prism Compression Test, up to 8”x8”x16” (ASTM E447) $175 per Test CMU Grouted Prism Compression Test, larger than 8”x8”x16” (ASTM E447) $250 per Test Steel Reinforcement
Tensile or Bend Test, up to #8 (ASTM A370) $58 per Test Tensile or Bend Test, #9 to #11 (ASTM A370) $74 per Test Tensile or Bend Test, #14 (ASTM A370) $95 per Test
Fireproofing
Unit Weight (UBC 7-6) $53 per Test
Cohesion / Adhesion (UBC 7-6) $63 per Test
Non-Destructive Testing (NDT)
Dye Penetrant Testing $137 per Hour
Ultrasonic Testing $137 per Hour
Magnetic Particle Testing $137 per Hour
Radiographic Testing Quote
Administrative Services
Sample Pickup from Field $68 per Trip
Mix Design Review $331 per Mix
Lab Test Report $26 per Report
Field Vehicle Usage (by Soil/Asphalt Technician) $6 per Hour Field Nuclear Gauge Usage (by Soil/Asphalt Technician) $58 per Hour

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Feb 13 2024
Department: Administration
Submitted by: Mark Prestwich, City Manager
Mark Prestwich, City Manager, Tori Roberts, Administrative Services Director; ☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

Resolution of the City Council of the City of Hemet, California, Accepting the Grant Award for the Encampment Resolution Funding Program, providing Authorization for the Addition of a New Position (Community Solutions Coordinator) to the Authorized Position Listing, Including Allocation of Appropriations to Fund the Position, Authorizing the Revenue and Expenditure Appropriations of $682,752,50, for the Award of the Encampment Resolution Funding Program in the Miscellaneous Grants Fund, fund 266, and Authorizing the City Manager to Execute All Related Documents RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Accepting the grant award for the Encampment Resolution Funding Program; providing Authorization for the addition of a new position (Community Solutions Coordinator) to the authorized positions listing, including allocation of appropriations to fund the position, Authorizing revenue and expenditure appropriations for the award of the Encampment Resolution Funding Program (Fund 226), in the amount of $682,752.50, and Authorizing the City Manager to execute all related documents.

BACKGROUND:

On September 14, 2023, Governor Newsom announced that the State of California awarded the County of Riverside $12 million in Encampment Resolution Fund (ERF) funding to move unhoused Californians from encampments into housing. District 5, Riverside County Supervisor Yxtian Gutierrez's office spearheaded the grant request for Riverside County and the Cities of San Jacinto and Hemet. The award was the second largest in the State of California. The grant provides direct assistance of $682,752.50 to the City of Hemet to meet the unique needs of each community.

In the subsequent months, City staff have worked directly with our partners at the Riverside County Department of Housing & Workforce Solutions to establish an appropriate program budget and scope of services to be provided by the City upon acceptance of the award.

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On December 12, 2023, the City Council approved authorization to enter into an agreement with Robin Gilliland Consulting, where the scope of services to be provided to the City shall include the following deliverables:
 Review and prepare a summary of City, CityNet, and Continuum of Care data and associated services provider/stakeholder interviews.
 Provide findings and recommendations to improve focus, coordination, and management of City efforts to reduce homelessness.
 Identify and pursue grant funding opportunities.
 Recommendations for coordination with and providing education to residents and/or businesses.
 Development of an appropriate giving campaign and messaging.  Facilitation and transition services of homeless solutions strategy, planning, and communication efforts to the newly created Community Solutions Coordinator position, with City Staff, CityNet personnel, faith-based communities, non-profit associations, volunteers, the Chamber of Commerce and business community, and other local, regional, and State representatives and stakeholders.

ANALYSIS:

The Encampment Resolution Funding Program award is passed through Riverside County, California, from the State of California. Within the award/grant agreement body, the term "Project" refers to the San Jacinto River Bottom Response in the City of Hemet. The period covered by the agreement is January 1, 2024, through June 30, 2026.

Acceptance of this award means that the City will have to comply with all terms and conditions outlined in the agreement, including but not limited to the County of Riverside, Continuum of Care Written Standards, County of Riverside Continuum of Care Board of Governance Charter, and the County of Riverside Continuum of Care Homeless Management Information System Charter.

The proposed project budget, which is acceptable to the County, follows:

Budget Category Total
1) Direct Staff Cost $471,250.00
2) Other Direct Costs (Operations/Supportive Services) $181,513.54 3) Indirect Cost (Management and Administrative Costs Limited to 5% of Total Budget $ 29,988,.96
Total $682,752.50
The City is also required to expend the grant funds in accordance with the following Milestones:

Percent
Spent Milestone Date
25% August 31, 2024
50% April 30, 2025
75% December 31, 2025
100% June 30, 2026
During the grant period, the County will review the City's spending progress to determine the projected amount to be spent/unspent by the June 30, 2026, Expenditure Deadline. If the spending trend falls below the projected spending, the County may elect to recoup projected unused funds and reprogram such funds to provide funding in areas with higher needs outside of the City.

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The specific scope of services which are detailed in Schedule B, section B.1 of the contract. The population focus of this award is the Homeless Individuals who reside in the San Jacinto River Bottom and surrounding areas of the City of San Jacinto, City of Hemet, and unincorporated areas.

Among the services to be provided by the City are participant services, which include case management, medical care, social services support, and legal support. The City is also called to provide Participant linkages to other sources of support and furnish records to the County, including participant racial and ethnic data for monitoring and evaluation. The City shall also participate in reverse referrals and accept participant referrals from the Continuum of Care Coordinated Entry System (CES), which is part of Riverside County's cohesive and integrated housing crisis response system with existing programs, bringing them together into a "no wrong door system." City staff will need to use the County's CEC and Homeless Management Information Systems to deliver services under this grant.

The City is also required to complete periodic reporting to the County. This reporting requirement specifically addresses the qualitative outcomes of the services provided. The reports shall include both statistical and/or census information, the types of housing assistance provided, outcome data for individuals served, the number of instances of service, and more. The City will also be responsible for periodic reporting for direct expenditures incurred, including salaries and benefits and other direct program costs.

PREVIOUS COUNCIL ACTION:

At the December 12, 2023, Regular City Council meeting, the Council authorized the City Manager to execute an agreement with Robin Gilliland Consulting for Community Solutions Coordination Services and approved a Community Solutions Coordinator classification and salary range.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

Objective 3: Increase Public Safety visibility and response.

GOAL TWO: ECONOMIC OPPORTUNITY
To ensure that Hemet is a hub, with access to quality jobs, shopping options, and a varied and sustained tax base.

Objective 1: Develop business practices that welcome new development by streamlining processes.

Objective 2: Provide resources for new businesses to enhance the customer service experience.

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.

Objective 2: Increase transparency for the public.

Objective 3: Increase the community's pride within the City.

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GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 2: Develop concepts and programs to enhance the quality of life services.

FISCAL IMPACT:

Additional General Fund appropriations are not recommended at this time.

Activity associated with this grant will be tracked in Fund 266, Miscellaneous Grants. Revenue and expenditure appropriations will be established to include the entire amount of the grant award, and expenditure appropriations will be established in object codes consistent with the natural classification within the general ledger structure.

This award spans multiple fiscal years. It is recommended that revenue and expenditure appropriations be authorized with this item, and any unspent expenditure or unearned revenue appropriations will be carried forward into the subsequent fiscal periods through the end of the grant's performance period of June 30, 2026.

ATTACHMENT(S):

Attachment 1 Resolution Encampment Resolution Funding Program Attachment 2 Grant Agreement HWSCoC-0004919 City of Hemet ERF3L FINAL

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEMET, CALIFORNIA, ACCEPTING THE GRANT

AWARD FOR THE ENCAMPMENT RESOLUTION
FUNDING PROGRAM; PROVIDING AUTHORIZATION

OF THE ADDITION OF A NEW POSITION
(COMMUNITY SOLUTIONS COORDINATOR) TO

THE AUTHORIZED POSITION LISTING, INCLUDING

ALLOCATION OF APPROPRIATIONS TO FUND
THE POSITION; AUTHORIZING THE REVENUE

AND EXPENDITURE APPROPRIATIONS OF
$682,752,50, FOR THE AWARD OF THE ENCAMPMENT

RESOLUTION FUNDING PROGRAM IN THE
MISCELLANEOUS GRANTS FUND, FUND 266; AND

AUTHORIZING THE CITY MANAGER TO EXECUTE ALL

RELATED DOCUMENTS
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, On September 14, 2023, Governor Newsom announced that the State of California awarded the County of Riverside $12 million in Encampment Resolution Fund (ERF) funding to move unhoused Californians from encampments into housing; and WHEREAS, District 5, Riverside County Supervisor Yxtian Gutierrez's office spearheaded the grant request on behalf of Riverside County and the Cities of San Jacinto and Hemet; and
WHEREAS, The grant provides direct assistance of $682,752.50 to the City of Hemet to meet the unique needs of each community; and

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CITY OF HEMET RESOLUTION NO. 2024-XXX 2
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WHEREAS, The award for the Encampment Resolution Funding Program is passed through Riverside County, California, from the State of California. Within the body of the award/grant agreement, the term "Project" refers to Santa Jacinto River Bottom Response in the City of Hemet; and
WHEREAS, The period covered by the agreement is January 1, 2024, through June 30, 2026; and
WHEREAS, Acceptance of this award means that the City will have to comply with all terms and conditions outlined in the agreement, including but not limited to the County of Riverside, Continuum of Care Written Standards, County of Riverside Continuum of Care Board of Governance Charter, and the County of Riverside Continuum of Care Homeless Management Information System Charter; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. The recitals set forth above are hereby adopted as findings in support of this Resolution.

SECTION 2. The Council 1) Accepts the grant award for the Encampment Resolution Funding Program; 2) Authorizes of the addition of a new position (Community Solutions Coordinator) to the authorized positions listing, including an allocation of appropriations to fund the position; 3) Authorizes revenue and expenditure appropriations for the award of the Encampment Resolution Funding Program (Fund 226), in the amount of $682,752.50, and 4) Authorizes the City Manager to execute all related documents.

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CITY OF HEMET RESOLUTION NO. 2024-XXX 3
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SECTION 4. EFFECTIVE DATE - This Resolution shall become effective on February 13, 2024.

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CITY OF HEMET RESOLUTION NO. 2024-XXX 4
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PASSED, APPROVED AND ADOPTED this 13th day of February, 2024. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2024-XXX 5
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13th day of February, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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County of Riverside
Department of Housing and Workforce Solutions
3403 10TH St. Ste. 300
Riverside, CA 92501
and
City of Hemet
ERF-3-L
HWSCoC-0004919

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HWSCoC-0004919

TABLE OF CONTENTS

1. DEFINITIONS............................................................................................................................................. 3

2. DESCRIPTION OF SERVICES ............................................................................................................... 4

3. PERIOD OF PERFORMANCE ................................................................................................................ 4

4. COMPENSATION...................................................................................................................................... 4

5. AVAILABILITY OF FUNDS/NON-APPROPRIATION OF FUNDS ..................................................... 4

6. TERMINATION FOR CONVENIENCE................................................................................................... 4

7. TERMINATION FOR CAUSE................................................................................................................... 4

8. REQUEST FOR WAIVER AND WAIVER OF BREACH...................................................................... 5

9. OWNERSHIP, PUBLICATION, REPRODUCTION, AND USE OF MATERIAL ............................... 6

10. CONDUCT OF SUBRECIPIENT/ CONFLICT OF INTEREST............................................................ 6

11. RECORDS, INSPECTIONS, AND AUDITS........................................................................................... 6

12. CONFIDENTIALITY................................................................................................................................... 7

13. HOLD HARMLESS/INDEMNIFICATION................................................................................................ 8

14. INSURANCE............................................................................................................................................... 8

15. WORKER’S COMPENSATION................................................................................................................ 9

16. VEHICLE LIABILITY................................................................................................................................10

17. COMMERCIAL GENERAL LIABILITY.................................................................................................. 10

18. INDEPENDENT SUBRECIPIENT .........................................................................................................10

19. PROFESSIONAL LIABILITY..................................................................................................................11

20. USE BY POLITICAL ENTITIES............................................................................................................. 11

21. LICENSES AND PERMITS.................................................................................................................... 11

22. NO DEBARMENT OR SUSPENSION..................................................................................................11

23. COMPLIANCE WITH RULES, REGULATIONS, AND DIRECTIVES ..............................................11

24. CORE COMPONENET OF HOUSING FIRST....................................................................................12

25. INSPECTION............................................................................................................................................ 12

26. EMPLOYMENT PRACTICES................................................................................................................. 12

27. CHILD SUPPORT COMPLIANCE ACT................................................................................................ 12

28. DRUG FREE WORKPLACE CERTIFICATION................................................................................... 13

29. PERSONNEL............................................................................................................................................13

30. LOBBYING................................................................................................................................................ 14

31. ADVERSE GOVERNMENT ACTION ................................................................................................... 14

32. SUBCONTRACTS ................................................................................................................................... 15

32. SUPPLANTATION................................................................................................................................... 15

33. ASSIGNMENT..........................................................................................................................................15

34. FORCE MAJEURE.................................................................................................................................. 16

35. GOVERNING LAW.................................................................................................................................. 16

36. DISPUTES ................................................................................................................................................ 16

37. ADMINISTRATIVE/CONTRACT LIAISON........................................................................................... 16

38. CIVIL RIGHTS COMPLIANCE............................................................................................................... 16

39. NOTICES .................................................................................................................................................. 17

40. SIGNED IN COUNTERPARTS..............................................................................................................18

41. ELECTRONIC SIGNATURES................................................................................................................18

42. MODIFICATION OF TERMS.................................................................................................................. 18

43. ENTIRE AGREEMENT ........................................................................................................................... 18

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HWSCoC-0004919

List of Schedules
Schedule A – Payment Provisions
Schedule B – Scope of Services
List of Attachments
Attachment I – Assurance of Compliance
Attachment II – Form 2076A
Attachment III – Supporting Documentation
Attachment IV – Time and Activity Report
Attachment V – HWS Administrative Handbook
Attachment VI - Standard Agreement 23-ERF-3-L-00003

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HWSCoC-0004919

This Agreement is made and entered into by and between the City of Hemet, a general law city (herein referred to as “SUBRECIPIENT”), and the County of Riverside, a political subdivision of the State of California, on behalf of its Department of Housing and Workforce Solutions (herein referred to as “COUNTY”). The parties agree as follows:

1. DEFINITIONS
A. “BCHS” refers to State of California, Business Consumer Services and Housing Agency.

B. “Bed Night” refers to one bed per Client per night.

C. “Case Management Services” refers to all of the following various categories of services:
• Mental Health
• Substance Abuse
• Housing
• Employment
• Children
• Intake & Assessment
D. “CES” refers to the Coordinated Entry System in the County of Riverside.

E. “CoC” refers to the Riverside County Continuum of Care.

F. “COUNTY” and/or “HWS” refers to the County of Riverside and its Department of Housing and Workforce Solutions Department, which has administrative responsibility for this Agreement. HWS and COUNTY are used interchangeably in this Agreement.

G. “Critical Incident” refers to any event that jeopardizes the safety of Participants, staff or facilities. Events may include, but are not limited to, physical altercations, fires, mandated reportable events (e.g. child abuse), etc.

H. “Crisis Stabilization Housing” or “CSH” refers to sites that will temporarily house homeless individuals & families providing them with intensive case management to assist them in moving into permanent housing (market rate, subsidized, etc.) as quickly as possible.

I. “Emergency Shelter” refers to any facility, the primary purpose of which is to provide a temporary shelter for the homeless in general or for specific populations of the homeless and which does not require occupants to sign leased or occupancy agreements, as defined per 24 CFR 576.2.

J. “HWS” refers to the Department of Housing and Workforce Solutions which has administrative responsibility for this Agreement; for purpose of this Agreement, “HWS” and “COUNTY” may be used interchangeably.

K. “HMIS” refers to the Riverside County Homeless Management Information System.

L. “Homeless” refers to homeless as defined in 24 CFR 576.2.

M. “Participant(s)” refers to an individual(s) or family(ies) who is assisted under the Program.

N. “Permanent Housing” refers to permanent housing and permanent supportive housing as

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HWSCoC-0004919

defined in 24 CFR 578.3.

O. ‘Program” refers to the Encampment Resolution Funding Program established pursuant to Chapter 7 (commencing with Section 50250) of Part 1 of Division 31 of the Health and Safety Code.

P. “Project” refers to Santa Ana River Bottom Response in the City of Hemet as outlined in the Encampment Resolution Funding scope of work and budget the City of Hemet, as Subrecipient, submitted to HWS in December 2021.

Q. “Subrecipient” refers to the City of Hemet including its employees, agents, representatives, subcontractors and suppliers providing services under this Agreement.

R. “SUBCONTRACTOR” refers to any supplier, vendor, or firm that furnishes supplies, materials, equipment, or services to or for the SUBRECIPIENT or another SUBCONTRACTOR.

2. DESCRIPTION OF SERVICES
SUBRECIPIENT shall provide all services as outlined and specified in Schedule B, Scope of Services, Attachment I – Assurance of Compliance, Attachment II – Form 2076A, Attachment III Supporting Documentation Instructions, Attachment IV Time and Activity Report, Attachment V HWS Administrative Handbook, VI Standard Agreement 23-ERF-3-L-00003 all of which are attached hereto and incorporated herein as referenced.

3. PERIOD OF PERFORMANCE
This Agreement shall commence on January 1, 2024 (“Effective Date”) and continue through June 30, 2026, unless terminated earlier. SUBRECIPIENT shall commence performance upon the Effective Date and shall diligently and continuously perform thereafter.

4. COMPENSATION
COUNTY shall pay SUBRECIPIENT for services performed, products provided, or expenses incurred in accordance with Schedule A, “Payment Provisions.” COUNTY is not responsible for any fees or costs incurred above or beyond the contracted amount and shall have no obligation to purchase any specified amount of services or product. Unless otherwise specifically stated in Schedule A, COUNTY shall not be responsible for payment of any of SUBRECIPIENT’s expenses related to this Agreement.

5. AVAILABILITY OF FUNDS/NON-APPROPRIATION OF FUNDS
The obligation of COUNTY for payment under this Agreement is contingent upon and limited by the availability of funding from which payment can be made. This Agreement is valid and enforceable only if sufficient funds are made available to COUNTY by BCHS. There shall be no legal liability for payment on the part of COUNTY unless funds are made available for such payment by BCSH. In the event such funds are not forthcoming for any reason, COUNTY shall immediately notify SUBRECIPIENT in writing and this Agreement shall be deemed terminated and be of no further force or effect. In the event the funding is reduced, COUNTY shall immediately notify SUBRECIPIENT in writing and it is mutually agreed that COUNTY has the option to immediately terminate this Agreement or to amend this Agreement to reflect the reduction of funds. COUNTY shall make all payments to SUBRECIPIENT that were properly earned prior to the unavailability or reduction of funding.

6. TERMINATION FOR CONVENIENCE
A. COUNTY may terminate this Agreement without cause upon giving thirty (30) days written notice served on SUBRECIPIENT stating the extent and effective date of termination. After

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HWSCoC-0004919

receipt of the notice of termination, SUBRECIPIENT shall:
(1) Stop all work under this Agreement on the date specified in the notice of termination; and (2) Transfer to COUNTY and deliver in the manner directed by COUNTY any materials, reports or other products, which, if the Agreement had been completed or continued, would be required to be furnished to COUNTY.

B. After termination, COUNTY shall make payment only for SUBRECIPIENT’s performance up to the date of termination in accordance with this Agreement.

C. In the event of such termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.

7. TERMINATION FOR CAUSE
A. COUNTY may, at any time, upon five (5) days written notice, terminate this Agreement for cause, if SUBRECIPIENT refuses or fails to comply with the terms of this Agreement, or fails to make progress that may endanger performance and does not immediately cure such failure, Cause shall include, but is not limited to:
(1) SUBRECIPIENT’s failure to comply with the terms or conditions of this Agreement; (2) Use of, or permitting the use of funds provided under this Agreement for any ineligible activities;
(3) Any failure to comply with the deadlines set forth in this Agreement; (4) Violation on any federal or state laws or regulations; or (5) Withdrawal of BCHS’s expenditure authority.

B. In addition to the other remedies that may be available to COUNTY in law or equity for breach of this Agreement, COUNTY may:
(1) Bar the SUBRECIPIENT from applying for future funds; (2) Revoke any other existing award(s) to the SUBRECIPIENT; (3) Require the return of any unexpended funds disbursed under this Agreement; (4) Require repayment of funds disbursed and expended under this Agreement; (5) Require the immediate return to COUNTY of all funds derived from the use of funds including, but not limited to recaptured funds and returned funds; (6) Seek, in a court of competent jurisdiction, an order for specific performance of the defaulted obligation or the appointment of a receiver to complete the technical assistance in accordance with requirements; and,
(7) Seek such other remedies as may be available under this Agreement or any law.

C. After receipt of the notice of termination, SUBRECIPIENT shall:

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HWSCoC-0004919

(1) Stop all work under this Agreement on the date specified in the notice of termination; and (2) Transfer to COUNTY and deliver in the manner directed by COUNTY any materials, reports or other products, which if the Agreement had been completed or continued, would be required to be furnished to COUNTY.

D. In the event of such termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.

E. The rights and remedies of COUNTY provided in this section shall be cumulative not exclusive and are in addition to any other rights or remedies provided by law or this Agreement.

8. REQUEST FOR WAIVER AND WAIVER OF BREACH
Waiver of any provision of this Agreement must be in writing and signed by authorized representatives of the parties. Any waiver by COUNTY of any breach of any provision of the terms and conditions herein shall not be deemed, for any purpose, to be a waiver of any subsequent or other breach of the same or any other term of this Agreement. Failure of COUNTY to require exact, full and complete compliance with any term of this Agreement shall not be construed as making any changes to the terms of this Agreement and does not prevent COUNTY from enforcing the terms of this Agreement.

9. OWNERSHIP, PUBLICATION, REPRODUCTION, AND USE OF MATERIAL SUBRECIPIENT agrees that all materials, reports, or products, in any form including electronic, created by SUBRECIPIENT for which SUBRECIPIENT has been compensated by COUNTY pursuant to this Agreement shall be the sole property of COUNTY. The material, reports or products may be used by the COUNTY for any purpose that COUNTY deems appropriate, including but not limited to, duplication and/or distribution within COUNTY or to third parties.

SUBRECIPIENT agrees not to release or circulate, in whole or in part, such materials, reports, or products without prior written authorization of COUNTY, unless otherwise required by applicable law or court order.

10. CONDUCT OF SUBRECIPIENT/ CONFLICT OF INTEREST
A. SUBRECIPIENT covenants that it presently has no interest, including but not limited to, other projects or contracts, and shall not acquire any such interest, direct or indirect, which would conflict in any manner or degree with SUBRECIPIENT’s performance under this Agreement.

SUBRECIPIENT further covenants that no person or subcontractor having any such interest shall be employed or retained by SUBRECIPIENT under this Agreement. SUBRECIPIENT agrees to inform the COUNTY of all SUBRECIPIENT’s interest, if any, which are or may be perceived as incompatible with COUNTY’s interests.

B. SUBRECIPIENT shall not, under circumstances which could be interpreted as an attempt to influence the recipient in the conduct of his/her duties, accept any gratuity or special favor from individuals or firms with whom SUBRECIPIENT is doing business or proposing to do business, in fulfilling this Agreement.

C. SUBRECIPIENT or its employees shall not offer gifts, gratuity, favors, and entertainment directly or indirectly to COUNTY employees.

D. SUBRECIPIENT and its employees shall comply with all applicable provisions of federal and state laws pertaining to conflict of interests, including but not limited to any applicable conflict of interest provisions of the California Political Reform Act, Government Code section 87100 et seq., Government Code section 1090, and Public Contract Code sections 10410 and 10411.

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11. RECORDS, INSPECTIONS, AND AUDITS
A. All performance, including services, workmanship, materials, facilities or equipment utilized in the performance of this Agreement, shall be subject to inspection and test by COUNTY or any other regulatory agencies at all times. This may include, but is not limited to, monitoring or inspecting SUBRECIPIENT performance through any combination of on-site visits, inspections, evaluations, and SUBRECIPIENT self-monitoring. SUBRECIPIENT shall cooperate with any inspector or COUNTY representative reviewing compliance with this Agreement and permit access to all necessary locations, equipment, materials, or other requested items. SUBRECIPIENT shall establish sufficient procedures to self-monitor the quality of services/products under this Agreement and shall permit COUNTY or other inspector to assess and evaluate SUBRECIPIENT’s performance at any time, upon reasonable notice to the SUBRECIPIENT.

B. SUBRECIPIENT agrees that COUNTY, or their designees, shall have the right to review, obtain, and copy all records and supporting documentation pertaining to performance of this Agreement. SUBRECIPIENT agrees to provide COUNTY, or their designees, with any relevant information requested. SUBRECIPIENT agrees to permit COUNTY, or their designees, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees who might reasonably have information related to such records and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with Chapter 6 (commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety Code, and all other relevant provisions established under AB 101 (Chapter 159, Statutes of 2019), program guidance document published on the website, and this Agreement.

SUBRECIPIENT further agrees to retain all records described in this paragraph for a minimum of five (5) years after the termination of this Agreement. If any litigation, claim negotiation, audit, monitoring, inspection or other action has been commenced before the expiration of the required record retention period, all records must be retained until completion of the action and resolution of all issues which arise from it.

C. COUNTY reserves the right to perform or cause to be performed a financial audit. At COUNTY’s request, the SUBRECIPIENT shall provide, at SUBRECIPIENT’s own expense, a financial audit prepared by a certified public accountant. This expense may also be covered as an Indirect Cost (see Budget in Schedule A).
(1) If a financial audit is required by COUNTY, the audit shall be performed by an independent certified public accountant.
(2) The SUBRECIPIENT shall notify COUNTY of the auditor’s name and address immediately after the selection has been made. The contract for the audit shall allow access by COUNTY to the independent auditor’s working papers.
(3) The SUBRECIPIENT is responsible for the completion of audits and all costs of preparing audits.
(4) If there are audit findings, the SUBRECIPIENT must submit a detailed response acceptable to COUNTY for each finding within ninety (90) days from the date of the audit finding report.

12. CONFIDENTIALITY
A. SUBRECIPIENT shall maintain the privacy and confidentiality of all information and records,

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regardless of format, received pursuant to this Agreement (“confidential information”), unless disclosure is otherwise required pursuant to applicable law or court order. Confidential information includes, but is not limited to, unpublished or sensitive technological or scientific information; medical, personnel, or security records; material requirements or pricing/purchasing actions; COUNTY information or data which is not subject to public disclosure; COUNTY operational procedures; and knowledge of selection of SUBRECIPIENTs, subcontractors or suppliers in advance of official announcement.

B. SUBRECIPIENT shall ensure that no person will publish, disclose, use or cause to be disclosed such confidential information pertaining to any applicant or recipient of services.

SUBRECIPIENT shall protect from unauthorized disclosure names and other identifying information concerning person receiving services pursuant to this Agreement.

SUBRECIPIENT shall ensure case records or personal information is kept confidential when it identifies an individual by name, address, or other specific information. SUBRECIPIENT shall not use such information for any purpose other than carrying out SUBRECIPIENT’s obligations under this Agreement. SUBRECIPIENT shall comply with Welfare and Institutions Code section 10850.

C. SUBRECIPIENT shall take special precautions, including but not limited to, sufficient training of SUBRECIPIENT’s staff before they begin work, to protect such confidential information from loss or unauthorized use, access, disclosure, modification or destruction.

D. SUBRECIPIENT shall promptly transmit to COUNTY all third-party requests for disclosure of confidential information. SUBRECIPIENT shall not disclose such information to anyone other than COUNTY except when disclosure is specifically permitted by this Agreement, is authorized in writing in advance by COUNTY, or is required pursuant to applicable law or court order.

13. HOLD HARMLESS/INDEMNIFICATION
A. SUBRECIPIENT shall indemnify and hold harmless the County of Riverside, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives (individually and collectively hereinafter referred to as Indemnitees) from any liability, action, claim or damage whatsoever, based or asserted upon any services of SUBRECIPIENT, its officers, employees, subcontractors, agents or representatives arising out of or in any way relating to this Agreement, including but not limited to property damage, bodily injury, or death or any other element of any kind or nature. SUBRECIPIENT shall defend the Indemnitees at its sole expense including all costs and fees (including, but not limited, to attorney fees, cost of investigation, defense and settlements or awards) in any claim or action based upon such acts, omissions or services.

B. With respect to any action or claim subject to indemnification herein by SUBRECIPIENT, SUBRECIPIENT shall, at their sole cost, have the right to use counsel of their own choice, subject to the approval of COUNTY which shall not be unreasonably withheld, and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of COUNTY; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes SUBRECIPIENT indemnification to Indemnitees as set forth herein.

C. SUBRECIPIENT’s obligation hereunder shall be satisfied when SUBRECIPIENT has provided to COUNTY the appropriate form of dismissal relieving COUNTY from any liability for the action or claim involved.

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D. The specified insurance limits required in this Agreement shall in no way limit or circumscribe SUBRECIPIENT’s obligations to indemnify and hold harmless the Indemnitees herein from third party claims.

14. INSURANCE
A. Without limiting or diminishing SUBRECIPIENT’s obligation to indemnify or hold COUNTY harmless, SUBRECIPIENT shall procure and maintain or cause to be maintained, at its sole cost and expense, the following insurance coverages during the term of this Agreement. As respects to the insurance section only, COUNTY herein refers to the County of Riverside, its agencies, districts, special districts, and departments, their respective directors, officers, Board of Supervisors, employees, elected or appointed officials, agents, or representatives as Additional Insureds.

B. Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an AM BEST rating of not less than A: VIII (A:8) unless such requirements are waived, in writing, by the COUNTY Risk Manager. If the COUNTY’s Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term.

C. SUBRECIPIENT’s insurance carrier(s) must declare its insurance self-insured retentions. If such self-insured retentions exceed $1,000,000 per occurrence such retentions shall have the prior written consent of the COUNTY Risk Manager before the commencement of operations under this Agreement. Upon notification of self-insured retention unacceptable to COUNTY, and at the election of the COUNTY’s Risk Manager, SUBRECIPIENT’s carriers shall either; 1) reduce or eliminate such self-insured retentions as respects to this Agreement with COUNTY, or 2) procure a bond which guarantees payment of losses and related investigations, claims administration, and defense costs and expenses.

D. SUBRECIPIENT shall cause SUBRECIPIENT’s insurance carrier(s) to furnish the COUNTY with either 1) a properly executed original certificate(s) of insurance and certified original copies of endorsements effecting coverage as required herein, or 2) if requested to do so orally or in writing by the COUNTY Risk Manager, provide original certified copies of policies, including all endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) that thirty (30) calendar days written notice shall be given to the COUNTY prior to any material modification, cancellation, expiration or reduction in coverage of such insurance. In the event of a material modification, cancellation, expiration, or reduction in coverage, this Agreement shall terminate forthwith, unless the COUNTY receives, prior to such effective date, another properly executed original certificate of insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverages set forth herein and the insurance required herein is in full force and effect. SUBRECIPIENT shall not commence operations until the COUNTY has been furnished original certificate(s) of insurance and certified original copies of endorsements and if requested, certified original policies of insurance including all endorsements and any and all other attachments as required in this section. An individual authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the certificate of insurance.

E. It is understood and agreed to by the parties hereto that SUBRECIPIENT’s insurance shall be construed as primary insurance, and COUNTY's insurance and/or deductibles and/or selfinsured retentions or self-insured programs shall not be construed as contributory.

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F. If, during the term of this Agreement or any extension thereof, there is a material change in the scope of services, or there is a material change in the equipment to be used in the performance of the scope of work which will add additional exposures (such as the use of aircraft, watercraft, cranes, etc.), or the term of this Agreement, including any extensions thereof, exceeds five (5) years, the COUNTY reserves the right to adjust the types of insurance required under this Agreement and the monetary limits of liability for the insurance coverages currently required herein if, in the COUNTY Risk Manager's reasonable judgment, the amount or type of insurance carried by the SUBRECIPIENT has become inadequate.

G. SUBRECIPIENT shall pass down the insurance obligations contained herein to all tiers of subcontractors working under this Agreement.

H. The insurance requirements contained in this Agreement may be met with a program of selfinsurance acceptable to COUNTY.

I. SUBRECIPIENT agrees to notify COUNTY of any claim by a third party or any incident or event that may give rise to a claim arising from the performance of this Agreement.

15. WORKER’S COMPENSATION
If SUBRECIPIENT has employees as defined by the State of California, SUBRECIPIENT shall maintain statutory Worker’s Compensation Insurance (Coverage A) as prescribed by the laws of the State of California. Policy shall include Employers’ Liability (Coverage B) including Occupational Disease with limits not less than $1,000,000 per person per accident. The policy shall be endorsed to waive subrogation in favor of the County of Riverside, and, if applicable, to provide a Borrowed Servant/Alternate Employer Endorsement.

16. VEHICLE LIABILITY
If vehicles or mobile equipment are used in the performance of the obligations under this Agreement, then SUBRECIPIENT shall maintain liability insurance for all owned, non-owned or hired vehicles so used in an amount not less than $1,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or be no less than two (2) times the occurrence limit. Policy shall name COUNTY as Additional Insured.

17. COMMERCIAL GENERAL LIABILITY
Commercial General Liability insurance coverage, including but not limited to, premises liability, unmodified contractual liability, products and completed operations liability, personal and advertising injury, and cross liability coverage, covering claims which may arise from or out of SUBRECIPIENT’s performance of its obligations hereunder. Policy shall name the COUNTY as Additional Insured. Policy’s limit of liability shall not be less than $2,000,000 per occurrence combined single limit. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or be no less than two (2) times the occurrence limit.

17.1 Sexual Abuse or Molestation (SAM) Liability
If the work will include contact with minors, and the Commercial General Liability policy is not endorsed to include affirmative coverage for sexual abuse or molestation, SUBRECIPIENT shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $2,000,000 per occurrence or claim.

18. INDEPENDENT SUBRECIPIENT
The SUBRECIPIENT is, for purposes relating to this Agreement, an independent contractor and

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shall not be deemed an employee of the COUNTY. It is expressly understood and agreed that the SUBRECIPIENT (including its employees, agents, and subcontractors) shall in no event be entitled to any benefits to which COUNTY employees are entitled, including but not limited to, overtime, any retirement benefits, workers’ compensation benefits, health benefits, and injury leave or other leave benefits. COUNTY shall not be required to make any deductions for SUBRECIPIENT’s employees from the compensation payable to SUBRECIPIENT under this Agreement. There shall be no employer-employee relationship between the parties and SUBRECIPIENT shall hold COUNTY harmless from any and all claims that may be made against COUNTY based upon any contention by a third party that an employer-employee relationship exists by reason of this Agreement. It is further understood and agreed by the parties that SUBRECIPIENT in the performance of this Agreement is subject to the control or direction of COUNTY merely as to the results to be accomplished and not as to the means and methods for accomplishing the results.

19. PROFESSIONAL LIABILITY
SUBRECIPIENT shall maintain Professional Liability Insurance providing coverage for the SUBRECIPIENT’s performance of work included within this Agreement, with a limit of liability of not less than $1,000,000 per occurrence and $2,000,000 annual aggregate. If SUBRECIPIENT’s Professional Liability Insurance is written on a claims made basis rather than an occurrence basis, such insurance shall continue through the term of this Agreement and SUBRECIPIENT shall purchase at its sole expense either 1) an Extended Reporting Endorsement (also, known as Tail Coverage); or 2) Prior Dates Coverage from new insurer with a retroactive date back to the date of, or prior to, the inception of this Agreement; or 3) demonstrate through Certificates of Insurance that SUBRECIPIENT has maintained continuous coverage with the same or original insurer.

Coverage provided under items 1), 2), or 3) will continue as long as the law allows.

20. USE BY POLITICAL ENTITIES
The SUBRECIPIENT agrees to extend the same pricing, terms and conditions as stated in this Agreement to each and every political entity, special district, and related non-profit entity in Riverside County and under certain circumstances entities located in the State of California. It is understood that other entities shall make purchases in their own name, make direct payment, and be liable directly to the SUBRECIPIENT; and COUNTY shall in no way be responsible to SUBRECIPIENT for other entities’ purchases.

21. LICENSES AND PERMITS
If applicable, SUBRECIPIENT shall be licensed and have all permits as required by Federal, State, COUNTY, or other regulatory authorities at the time the proposal is submitted to COUNTY and throughout the term of this Agreement. SUBRECIPIENT warrants that it has all necessary permits, approvals, certificates, waivers, and exceptions necessary for performance of this Agreement.

22. NO DEBARMENT OR SUSPENSION
A. SUBRECIPIENT is not eligible to receive grant funds if SUBRECIPIENT is not licensed and in good standing in California or is listed on the Federal Consolidated List of Debarred, Suspended and Ineligible Contractors.

B. SUBRECIPIENT certifies that it is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal department or agency; has not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against it for the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction; violation of federal or state anti-trust status; commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false

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statements, or receiving stolen property; is not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated herein; and has not within a three-year period preceding this Agreement had one or more public transactions (federal, state or local) terminated for cause or default.

23. COMPLIANCE WITH RULES, REGULATIONS, AND DIRECTIVES
SUBRECIPIENT shall comply with all applicable state and federal laws, rules, regulations, requirements, and directives which impose duties and regulations upon COUNTY as though made with SUBRECIPIENT directly that pertain to construction, health and safety, labor, fair employment practices, environmental protection, equal opportunity, fair housing, federal, state, and local housing and building codes and any applicable COUNTY policies and procedures, including but not limited to:
a. County of Riverside Continuum of Care Written
Standards:https://rivcohhpws.org/sites/g/files/aldnop131/files/cocdocumnets/CoC%20Written%20S tand ards%20amended%2081720%20S%26E%20FINAL.pdf
b. County of Riverside Continuum of Care Board of Governance Charter:
https://rivcohhpws.org/sites/g/files/aldnop131/files/cocdocumnets/CoC%20Charter%20- %20Amended%202-24-2021_1.pdf
c. County of Riverside Continuum of Care Homeless Management Information System (HMIS) Charter:
https://rivcohhpws.org/sites/g/files/aldnop131/files/cocdocumnets/HMIS/county-of-riversidecoc-hmis-charter-rev-12-7-17-final.pdf?ver=2020-08-05-113900-583 In the event that there is a conflict between the various laws or regulations that may apply, the SUBRECIPIENT shall comply with the more restrictive law or regulation.

24. CORE COMPONENTS OF HOUSING FIRST
SUBRECIPIENT shall ensure that any housing-related activities funded with Encampment Resolution Funding funds must be in compliance or otherwise aligned with the Core Components of Housing First, pursuant to Welfare and Institutions Code Section 8255(b).

25. INSPECTIONS
A. The COUNTY shall inspect any work performed hereunder to ensure that the work is being and has been performed in accordance with the requirements.

B. SUBRECIPIENT shall correct all work that is determined based on such inspections not to conform to the applicable requirements and COUNTY shall withhold payments to the SUBRECIPIENT until it is corrected.

26. EMPLOYMENT PRACTICES
A. SUBRECIPIENT shall comply with all federal and state statutes and regulations in the hiring of its employees.

B. SUBRECIPIENT shall not discriminate in its recruiting, hiring, promoting, demoting, or terminating practices on the basis of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, age, or sex in the performance of this Agreement and, if applicable, with the provisions of the Fair Employment and Housing Act (FEHA) and the Federal Civil Rights Act of 1964 (P. L. 88-352).

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C. In the provision of benefits, SUBRECIPIENT shall certify and comply with Public Contract Code 10295.3 and not discriminate between employees with spouses and employees with domestic partners, or discriminate between the domestic partners and spouses of those employees.

For the purpose of this section, “domestic partner” means one of two persons who have filed a declaration of domestic partnership with the Secretary of State pursuant to Division 2.5 (commencing with Section 297) of the Family Code.

D. By signing this Agreement or accepting funds under this Agreement, SUBRECIPIENT shall comply with Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity,” as amended by Department of Labor regulations (41 CFR Chapter 60).

27. CHILD SUPPORT COMPLIANCE ACT
A. The SUBRECIPIENT recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The SUBRECIPIENT, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department (EDD).

C. In order to comply with child support enforcement requirements of the State of California, the COUNTY may be required to submit a Report of Independent Contractor(s) form DE 542 to the Employment Development Department. The SUBRECIPIENT agrees to furnish the required data and certifications to the COUNTY within ten (10) days when required by the EDD. This data will be transmitted to governmental agencies charged with the establishment and enforcement of child support orders. Failure of the SUBRECIPIENT to comply with all federal and state reporting requirements for child support enforcement or to comply with all lawfully served Wage and Earnings Assignments Orders and Notices of Assignment shall constitute a material breach of this Agreement. If SUBRECIPIENT has any questions concerning this reporting requirement, please call (916) 657-0529. SUBRECIPIENT should also contact its local Employment Tax Customer Service Office listed in the telephone directory in the State Government section under “Employment Development Department” or access their Internet site at www.edd.ca.gov.

28. DRUG FREE WORKPLACE CERTIFICATION
By signing this Agreement, SUBRECIPIENT, and its subcontractors, hereby certify, under penalty of perjury under the laws of the State of California, compliance with the requirements of the DrugFree Workplace Act of 1990 (Government Code 8350 et seq.) and have or will provide a drugfree workplace by taking the following actions:
(1) Publish a statement notifying employees and subcontractors that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, contractors, or subcontractors for violations, as required by Government Code section 8355 (a)(1). (2) Establish a Drug-Free Awareness Program, as required by Government Code section 8355(a)(2) to inform employees, contractors, or subcontractors about all of the following:
a. The dangers of drug abuse in the workplace;
b. SUBRECIPIENT’s policy of maintaining a drug-free workplace; c. Any available counseling, rehabilitation, and employee assistance programs; and,

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d. Penalties that may be imposed upon employees, contractors, and subcontractors for drug abuse violations.
(3) Provide as required by Government Code section 8355(a)(3), that every employee and/or subcontractor who works under this Agreement:
a. Will receive a copy of SUBRECIPIENT’S drug-free policy statement; and, b. Will agree to abide by terms of SUBRECIPIENT’S condition of employment or Subcontract.

29. PERSONNEL
A. Upon request by COUNTY, SUBRECIPIENT agrees to make available to COUNTY a current list of personnel that are providing services under this Agreement who have contact with children or adult Participants. The list shall include:
(1) All staff who work full or part-time positions by title, including volunteer positions; (2) A brief description of the functions of each position and hours each position worked; and (3) The professional degree, if applicable and experience required for each position.

B. COUNTY has the sole discretion to approve or not approve any person on the SUBRECIPIENT’s list that has been convicted of any crimes involving sex, drugs or violence, or who is known to have a substantiated report of child abuse, as defined in Penal Code Section 11165.12, who occupies positions with supervisory or disciplinary power over minors, or who occupies supervisory or teaching positions over adult Participants. COUNTY shall notify SUBRECIPIENT in writing of any person not approved, but to protect Participant confidentiality, may not be able to disclose the reason(s) for non-approval. Upon notification, SUBRECIPIENT shall immediately remove that person from providing services under this Agreement.

C. Background Checks
SUBRECIPIENT shall conduct criminal background record checks on all individuals providing services under this Agreement. Prior to these individuals providing services to Participants, SUBRECIPIENT shall have received a criminal record from the State of California Department of Justice (DOJ). A signed certification of such criminal record and, as appropriate, a signed justification and clearance from SUBRECIPIENT or Designee demonstrating fitness to perform duties shall be retained in each individual’s personnel file.

The use of criminal records for the purposes of employment decisions must comply with the Office of Federal Contract Compliance Programs Directive 2013-02 “Complying with Nondiscrimination Provisions: Criminal Record Restrictions and Discrimination Based on Race and National Origin” and California Government Code section 12952.

30. LOBBYING
A. SUBRECIPIENT certifies no federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant loan or cooperative agreement.

B. If any funds other than federal appropriated funds have been paid or will be paid to any person

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for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the underlying federal contract, grant, loan, or cooperative agreement, SUBRECIPIENT shall complete and submit Standard Form LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

C. SUBRECIPIENT shall require that the language of this certification be included in all contracts or subcontracts entered into in connection with this Agreement and that all SUBRECIPIENT’s subcontractors shall certify and disclose accordingly.

31. ADVERSE GOVERNMENT ACTION
In the event any action of any department, branch or bureau of the federal, state, or local government has a material adverse effect on either party in the performance of their obligations hereunder, then that party shall notify the other of the nature of this action, including in the notice a copy of the adverse action. The parties shall meet within thirty (30) calendar days and shall, in good faith, attempt to negotiate a modification to this Agreement that minimizes the adverse effect. Notwithstanding the provisions herein, if the parties fail to reach a negotiated modification concerning the adverse action, then the affected party may terminate this Agreement by giving at least one hundred eighty (180) calendar days’ notice or may terminate sooner if agreed to by both parties.

32. SUBCONTRACTS
A. No contract shall be made by the SUBRECIPIENT with any other party for furnishing any of the work or services under this Agreement without the prior written approval of the COUNTY and BCSH. A subcontractor is not eligible to furnish any of the work or services under this Agreement, and is not eligible to receive grant funds, if the subcontractor is not licensed and in good standing in California or is listed on the Federal Consolidated List of Debarred, Suspended and Ineligible SUBRECIPIENTs.

B. SUBRECIPIENT shall not propose to enter into any subcontract with any subcontractor who:
(1) Is presently debarred, suspended, proposed for debarment or suspension, or declared ineligible or voluntarily excluded from covered transactions by a federal department or agency;
(2) Has within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for the commission of fraud; a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction; violation of federal or state anti-trust status; commission of embezzlement, theft, forgery, bribery; falsification or destruction of records; making false statements; or receiving stolen property;
(3) Is presently indicted or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in the paragraph above; or
(4) Has within a three-year period preceding this Agreement had one or more public transactions (federal, state or local) terminated for cause or default.

C. SUBRECIPIENT shall be fully responsible for the acts or omissions of its subcontractors and the subcontractors’ employees.

D. SUBRECIPIENT shall insert clauses in all subcontracts to bind its subcontractors to the terms

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and conditions of this Agreement.

E. Nothing contained in this Agreement shall create a contractual relationship between any subcontractor or supplier of SUBRECIPIENT and COUNTY.

33. SUPPLANTATION
SUBRECIPIENT shall not supplant any federal, state or COUNTY funds intended for the purpose of this Agreement with any funds made available under any other agreement. SUBRECIPIENT shall not claim reimbursement from COUNTY for any sums which have been paid by another source of revenue. SUBRECIPIENT agrees that it will not use funds received pursuant to this Agreement, either directly or indirectly, as a contribution or compensation for purposes of obtaining state funds under any state program or COUNTY funds under any COUNTY programs without prior approval of COUNTY.

34. ASSIGNMENT
SUBRECIPIENT shall not assign or transfer any interest in this Agreement without the prior written consent of COUNTY. Any attempt to assign or transfer any interest without written consent of COUNTY shall be deemed void and of no force or effect.

35. FORCE MAJEURE
If either party is unable to comply with any provision of this Agreement due to causes beyond its reasonable control and which could not have been reasonably anticipated, such as acts of God, acts of war, civil disorders, or other similar acts, such party shall not be held liable for such failure to comply.

36. GOVERNING LAW
This Agreement shall be governed by the laws of the State of California. Any legal action related to the interpretation or performance of this Agreement shall be filed only in the Superior Court of the State of California located in Riverside, California, and the parties waive any provision of law providing for a change of venue to another location. In the event any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

37. DISPUTES
A. The parties shall attempt to resolve any disputes amicably at the working level. If that is not successful, the dispute shall be referred to the senior management of the parties. Any dispute relating to this Agreement which is not resolved by the parties shall be decided by COUNTY’s Compliance Contract Officer who shall furnish the decision in writing. The decision of COUNTY’s Compliance Contract Officer shall be final and conclusive unless determined by a court to have been fraudulent, capricious, arbitrary, or so grossly erroneous as necessarily to imply bad faith. SUBRECIPIENT shall proceed diligently with the performance of this Agreement pending resolution of a dispute.

B. Prior to the filing of any legal action related to this Agreement, the parties shall be obligated to attend a mediation session in Riverside County before a neutral third party mediator. A second mediation session shall be required if the first session is not successful. The parties shall share the cost of the mediations.

38. ADMINISTRATIVE/CONTRACT LIAISON
Each party shall designate a liaison that will be the primary point of contact regarding this Agreement.

39. CIVIL RIGHTS COMPLIANCE

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A. Assurance of Compliance
SUBRECIPIENT shall complete the “Assurance of Compliance with Riverside County Department of Housing and Workforce Solutions Non-Discrimination in State and Federally Assisted Programs,” attached as Attachment I. SUBRECIPIENT shall sign and date Attachment I and return it to COUNTY along with the executed Agreement. SUBRECIPIENT shall ensure that the administration of public assistance and social service programs are nondiscriminatory. To the effect that no person shall because of ethnic group identification, age, sex, color, disability, medical condition, national origin, race, ancestry, marital status, religion, religious creed or political belief be excluded from participation in or be denied the benefits of, or be otherwise subject to discrimination under any program or activity receiving federal or state financial assistance.

B. Participant Complaints
SUBRECIPIENT shall further establish and maintain written referral procedures under which any person, applying for or receiving services hereunder, may seek resolution from COUNTY of a complaint with respect to any alleged discrimination in the provision of services by SUBRECIPIENT's personnel. SUBRECIPIENT must distribute to social service clients that apply for and receive services, “Your Rights Under California Welfare Programs” brochure (Publication 13). For copies of this brochure, visit the following website at:
http://www.cdss.ca.gov/inforesources/Civil-Rights/Your-Rights-Under-California-WelfarePrograms Civil Rights Complaints should be referred to:

Program Manager
Riverside County Department of Housing and Workforce Solutions 3403 10th Street, Suite 300
Riverside CA. 92501
C. Services, Benefits and Facilities
SUBRECIPIENT shall not discriminate in the provision of services, the allocation of benefits, or in the accommodation in facilities on the basis of color, race, religion, national origin, sex, age, sexual preference, physical or mental handicap in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C. Section 2000d and all other pertinent rules and regulations promulgated pursuant thereto, and as otherwise provided by State law and regulations, as all may now exist or be hereafter amended or changed. For the purpose of this Section, discrimination means denying a Participant or potential Participant any service, benefit, or accommodation that would be provided to another and includes, but is not limited to, the following:
(1) Denying a Participant any service or benefit or availability of a facility. (2) Providing any service or benefit to a Participant which is different, or is provided in a different manner, or at a different time or place from that provided to other Participants on the basis of race, color, creed or national origin.
(3) Restricting a Participant in any way in the enjoyment of any advantage or privilege enjoyed by others receiving any service or benefit. Treating a Participant differently from others in satisfying any admission requirement or condition, or eligibility requirement or condition, which individuals must meet in order to be provided any service or benefit.

D. Cultural Competency

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SUBRECIPIENT shall cause to be available bilingual professional staff or qualified interpreter to ensure adequate communication between Participants and staff. Any individual with limited English language capability or other communicative barriers shall have equal access to services. For the purpose of this Section, a qualified interpreter is defined as someone who is fluent in English and in the necessary second language, can accurately speak, read and readily interpret the necessary second language and/or accurately sign and read sign language. A qualified interpreter must be able to translate in linguistically appropriate terminology necessary to convey information such as symptoms or instructions to the Participant in both languages.

40. NOTICES
All notices, Invoices, financial documents, claims, correspondence, or statements authorized or required by this Agreement shall be deemed effective three (3) business days after they are made in writing and deposited in the United States mail addressed as follows:

COUNTY:

Department of Housing and Workforce Solutions
3403 Tenth St. Ste. 300
Riverside, CA 92501
SUBRECIPIENT:

City of Hemet
445 E. Florida Avenue
Hemet, CA 92543

41. SIGNED IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which when executed shall constitute a duplicate original, but all counterparts together shall constitute a single agreement.

42. ELECTRONIC SIGNATURES
This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this Agreement. The parties further agree that the electronic signatures of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (i) of Section 1633.2 of the Civil Code.

43. MODIFICATION OF TERMS
This Agreement may be modified only by a written amendment signed by authorized representatives of both parties.

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44. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof. All prior or contemporaneous agreements of any kind or nature relating to the same subject matter shall be of no force or effect.

IN WITNESS WHEREOF, the parties hereto have caused their duly authorized representatives to execute this Agreement.

Authorized Signature for SUBRECIPIENT: Authorized Signature for COUNTY:

Printed Name of Person Signing: Printed Name of Person Signing:

Heidi Marshall
Title:

City Manager
Title: Director
Date Signed: Date Signed:

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Schedule A
Payment Provisions
A.1 METHOD, TIME, AND CONDITIONS OF PAYMENT
a. SUBRECIPIENT shall be reimbursed by COUNTY for an amount not to exceed $682,752.50.

Said funds shall be spent according to the Budget shown below.

BUDGET CATEGORY Total
1) Direct Staff Cost $ 471,250.00
2) Other Direct Cost (Operations/Supportive Services) $ 181,513.54 3) Indirect Cost (Management and Administrative Costs
Limited to 5% of Total Budget)
$ 29,988.96
Total $682,752.50
Funds may be shifted between line items with prior written approval from HWS and cannot exceed the maximum reimbursable amount.

A.2 METHOD, TIME, AND CONDITIONS OF PAYMENT
a. SUBRECIPIENT will be paid the actual amount of each approved monthly invoice. COUNTY may delay payment if the required supporting documentation, as set forth in Attachment III, attached hereto and incorporated herein by this reference, is not provided or other requirements are not met.

SUBCRECIPIENT shall also submit the following documents with each approved monthly invoice:

1. Subrecipient Payment Request Form (Attachment II)

2. Subrecipient ERF-3-L Time/Activity Report (Attachment IV)

3. Monthly Performance Report (Attachment V)
b. All completed claims must be submitted monthly no later than thirty (30) days after the end of each month in which the services were provided. SUBRECIPIENT will provide copies of monthly timesheets, payroll registers and a summary of salary and benefits showing pay period and paid amounts. Each payment claiming period shall consist of a calendar month. All complete claims submitted in a timely manner shall be processed within forty-five (45) calendar days.

A.3 INELIGIBLE COSTS
ERF funds shall not be used for costs associated with activities in violation of any law or for any activities not consistent with the intent of the Program and the eligible uses as identified in Health and Safety Code Section 50250.

The COUNTY reserves the right to request additional information and clarification to determine the reasonableness and eligibility of all costs to be paid with funds made available by this MOU. COUNTY has the authority to withhold funds under this Agreement pending a final determination by COUNTY of questioned expenditures or indebtedness. If the SUBRECIPIENT or its funded subcontractors use BCSH funds to pay for ineligible activities, the SUBRECIPIENT shall be required to reimburse these funds to the COUNTY. Upon final determination by COUNTY of disallowed expenditures or indebtedness, COUNTY may deduct and retain the amount of the disallowed expenditures or indebtedness from the amount of the withheld funds.

1. An expenditure which is not authorized under this Agreement, or which cannot be adequately documented, shall be disallowed, and must be reimbursed to the COUNTY.

2. Expenditures for activities not described above shall be deemed authorized if the activities are consistent with Health and Safety Code Section 50219 and such activities are approved in writing by COUNTY and BCSH prior to the expenditure of funds for those activities.

3. BCSH, at its sole and reasonable discretion, shall make the final determination regarding the allowability of expenditures of ERF-3-L funds.

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A.4 ADMINISTRATIVE COSTS
Under this Agreement, the SUBRECIPIENT may use not more than five percent (5%) of the awarded amount for administrative costs. COUNTY and/or BCSH shall make the final determination regarding the classification of expenditures as administrative costs or direct activity costs.

A.5 EXPNEDITURE OF FUNDS
SUBRECIPIENT shall Expend one hundred percent (100%) of all funds under this agreement by the Expenditure Deadline. Unless approved by HWS in writing, all final requests for reimbursement of authorized ERF expenditures under this Grant must be submitted to HWS no later than 60 calendar days after the Expenditure Deadline.

A.6 ADVANCE
COUNTY may issue a one-time advance payment to SUBRECIPIENT in an amount not to exceed twenty-five percent (25%) of the maximum reimbursable amount upon written request by the SUBRECIPIENT. Such written request must be submitted on SUBRECIPIENT's letterhead and SUBRECIPIENT shall also complete the Subrecipient Payment Request Form 2076A (Attachment II).

If an advance is issued, the advance will be recouped from the full amount of each monthly claim that is submitted. No additional payments will be made until the advance is completely recouped. HWS reserves the right, in its sole discretion, to approve or deny an advance request based on funding availability.

SUBRECIPIENT shall place the advance in an interest-bearing account. All proceeds from the interestbearing account established by the SUBRECIPIENT for the deposit of ERF funds, along with any interest-bearing accounts opened by the subcontractors to the SUBRECIPIENT for the deposit of BCSH funds, must be used for ERF-eligible activities. Under this agreement, no more than five percent (5%) of the awarded amount may be used for administrative costs. Consistent with Health and Safety Code Section 50250, at least eight percent (8%) of these proceeds must be allocated and returned to COUNTY to establish or expand services for person living in an Encampment.

A.7 BUDGET MODIFICATION, BUDGET AMENDMENT, AND OTHER AMENDMENT SUBRECIPIENT is expected to implement the agreed services and activities and meet all performance and financial outcomes as planned and agreed in this agreement. SUBRECIPIENT shall make no changes to the budget without first obtaining written approval from the HWS. Any budget amendments must be requested by the SUBRECIPIENT in writing. In the event it is deemed necessary to conduct budget modification, budget amendment and/or any other amendment of this agreement, they are permissible with HWS written approval and best formally requested in writing at least six (6) months prior to the end of the Period of Performance.

1. Budget Modification, Budget Amendment and/or any other Amendment of Agreement for Convenience may be conducted based on mutual agreement between the COUNTY and SUBRECIPIENT and written approval from HWS with no negative effect for both parties under the authority of HWS.

2. Budget Modification, Budget Amendment and/or any other Amendment of Agreement for Cause may be conducted based on mutual agreement between the COUNTY and SUBRECIPIENT and written approval from HWS. Any Cause due to SUBRECIPIENT’s inability to implement the agreed services and/or activities to meet all performance and financial outcomes as planned and agreed in this agreement will become Finding(s) in the monitoring/auditing process and lead to any related effects such as project scoring, evaluation, consideration for future funding opportunities.

A.8 WITHHELD PAYMENTS

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Payments to SUBRECIPIENT may be withheld by COUNTY if SUBRECIPIENT fails to comply with the provisions of this Agreement.

A.9 REPROGRAMMING OF ERF-3-L FUNDS
Cal ICH allows for the COUNTY as the Administrative Entity for the CoC to reprogram funds under the ERG Program from one eligible activity and/or jurisdiction to another after the application is approved and funds are disbursed. The COUNTY with the advisement of the CoC Board of Governance and the approval of Cal ICH reserves the right to reprogram funds as needed after awards are announced to ensure funding spending goals and ERF Program compliance under Health and Safety Code Section 50250 et. seq.

During the grant period, COUNTY will review grantee’s spending to determine the projected amount to be spent/unspent by the June 30, 2026 Expenditure Deadline. If the spending trend falls below the projected spending, COUNTY may elect to recoup projected unused funds and reprogram such funds to provide funding in areas with higher need.

A.10 FISCAL ACCOUNTABILITY
a. SUBRECIPIENT agrees to manage funds received through COUNTY in accordance with sound accounting policies and incur and claim only eligible costs for reimbursement. b. SUBRECIPIENT must establish and maintain on a current basis an accrual accounting system in accordance with generally accepted accounting principles and standards. Further, SUBRECIPIENT must develop an accounting procedure manual. Said manual shall be made available to COUNTY upon request or during fiscal monitoring visits.

A.11 SPENDING MILESTONES
% Spent Milestone Date
25% August 31, 2024
50% April 30, 2025
75% December 31, 2025
100% June 30, 2026

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Schedule B
Scope of Services
B.1 SCOPE OF SERVICES
A. Project Detail
Encampment Resolution
Project Component Type: Service
Funding Costs for: Encampment Resolution
Population Focus: Homeless Individuals who reside in the San Jacinto River Bottom and surrounding areas of
the City of San Jacinto, City of Hemet, and
unincorporated areas
SUBRECIPIENT agrees that it is aware of, and shall comply with, all applicable conditions of Standard Agreement No. 23-ERF-3-L-00003 between BCSH and COUNTY, and applicable State of California requirements governing the use of Encampment Resolution funds and shall cooperate with COUNTY in fulfilling its obligations thereunder. In addition, SUBRECIPIENT shall:

A. Be responsible for the overall administration of the Project, including overseeing subcontractors, Participant services, case management, medical care, social services support, and legal support. SUBRECIPIENT shall also provide Participant linkages to other sources of support.

SUBRECIPIENT shall keep records and reports established to complete the Project in an effective and efficient manner. These records and reports must include racial and ethnic data on Participants for program monitoring and evaluation.

B. SUBRECIPIENT shall participate in reverse referrals and accept participant referrals from the CoC CES. The CES is a part of the Riverside County CoC’s cohesive and integrated housing crisis response system with existing programs, bringing them together into a “nowrong-door” system. The CES is designed to coordinate program Participant intake, assessment, and provision of referrals. CES participation is a federal and state requirement under HEARTH Act 2009, 24 CFR parts 91 and 576; 24 CFR 576.400(d); and 25 CCR Section 8409.

C. SUBRECIPIENT shall participate in outreach efforts with other county agencies dedicated to serving the encampment project area.

D. SUBRECIPIENT shall conduct initial assessment which will include, but not limited to completion of the VI-SPDAT and the collection of any documents necessary to facilitate service provision and make a determination of the most suitable temporary housing options.

E. SUBRECIPIENT shall link households/individuals in the target population to rapid rehousing options while securing permanent housing with individualized supportive services.

F. SUBRECIPIENT shall provide housing navigation assistance and implement landlord recruitment efforts (including rental subsidies and incentives such as security deposits/holding fees) to support households with identifying units, viewing, applying, securing, and moving into permanent housing units.

G. SUBRECIPIENT shall provide move-in assistance, rental assistance, hotel vouchers and other goods/services needed to help seniors stabilize or maintain in permanent housing.

H. SUBRECIPIENT shall provide housing and case management services that are low barrier, trauma informed, culturally responsive and Housing First-oriented which recognizes that the most effective solution to homelessness is permanent housing and all housing for the homeless should be provided immediately and without any preconditions.

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1. HMIS security policies and procedures and entering required Participant data on a regular and timely basis.

2. COUNTY retains the rights to the HMIS and case management software application used in the operations of this property. COUNTY will grant SUBRECIPIENT access to use the HMIS software for the term of this Agreement.

3. SUBRECIPIENT shall ensure that employees using HMIS for Participant intake capture all required data fields, as set forth in the County of Riverside CoC HMIS Policies and Procedures Manual, which is located on the County of Riverside CoC website:
https://rivcohhpws.org/sites/g/files/aldnop131/files/2023-05/county-of-riverside-cochmis-charter-rev-12-07-22_0.pdf

4. SUBRECIPIENT must maintain a valid HMIS End User Agreement on file with the COUNTY, which is located on the County of Riverside CoC website:
https://rivcohhpws.org/sites/g/files/aldnop131/files/cocdocumnets/HMIS/County%20of% 20Riverside%20CoC%20HMIS%20Participating%20Agency%20Agreement%20%20R evised%209-10-2020%20(1).pdf
B.2 The SUBRECIPIENT will provide interim housing, outreach, rental assistance for up to 12 months coupled with case management, life skills, and linkage to employment opportunities or assistance with obtaining supplemental income. The program is expected to serve 47 individuals. SUBRECIPIENT will be working closely with its shelter providers, recuperative care providers, Riverside County Workforce Development, Goodwill Industries, California Department of Motor Vehicles, Social Security Administration, Riverside University Health Systems – Public Health and Behavioral Health, and other COUNTY Departments. The ERF-3-L proposed outcomes include: (1) Placements into housing, referrals to services, (2) reduction of environmental impacts, fire incident (3) Trail accessibility, (4) Trash/Debris removed, and (5) address recidivism.

B.3 COORDINATED ENTRY SYSTEM

1. Participation is defined by CES training attendance, complying with Riverside County CES Charter, Policies and Procedures, data collection, valid user agreements, and entering required client data on a regular and timely basis.
https://rivcohhpws.org/sites/g/files/aldnop131/files/cocdocumnets/CES%20Policies%20and% 20Procedures%20Amended%205_20_2021.pdf

2. SUBRECIPIENT shall work with the CES Lead Agency to ensure that screening, assessment and referral of program participants are consistent with the CES Charter, Policies and Procedures which are located on the County of Riverside CoC website:
https://rivcohhpws.org/sites/g/files/aldnop131/files/cocdocumnets/CES%20Policies%20and% 20Procedures%20Amended%205_20_2021.pdf

3. SUBRECIPIENT agrees to work with the CES Lead Agency and coordinate delivery of services (e.g., street outreach, housing navigation, case management, landlord incentive programs, and all other supportive services and housing assistance) to support inquiries received through the CES HomeConnect Hotline and by name list.

4. SUBRECIPIENT agrees to participate in the CES HomeConnect Navigation Council Review Meetings facilitated by the CES Lead Agency.

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5. SUBRECIPIENT shall utilize the Vulnerability Index – Service Prioritization Decision Assistance Tool (VI-SPDAT) to screen individuals with high barriers to help them gain access to housing services through the CES.

6. SUBRECIPIENT agrees to provide BCSH access to CES data collected and entered the SUBRECIPIENT’S HMIS, upon request, and to participate in any statewide data initiative as directed by BCSH, including, but not limited to, a statewide data integration environment.

B.4 REPORTING REQUIREMENTS
A. SUBRECIPIENT shall follow all HMIS requirements to ensure that complete and accurate data are in HMIS on an ongoing basis unless exempted for special population such as victims of domestic violence and, upon request from HWS CoC staff, submit information on time to HWS CoC to ensure that HWS CoC staff has complete and accurate information to conduct any kind of reporting including annual reports to BCSH.

B. Information needed for reporting purposes includes but are not limited to the followings.

Subrecipient is required to have such information on HMIS and as needed, establish internal mechanism(s) to ensure that information listed below is tracked on an ongoing basis and available at all times during the contract term and record retention period.

1. An ongoing tracking of the specific uses and expenditures of any program funds broken out by eligible uses listed, including the status of those funds.

2. The unduplicated number of homeless individuals served by the program funds in that year, and a total number served in all years of the program, as well as the homeless population served.

3. The type of housing assistance provided, broken out by the number of individuals.

4. Outcome data for individual served through program funds, including the type of housing that an individual exited to, the percent of successful housing exits, and exit types for unsuccessful housing exits.

5. Number of Instances of Service.

6. Increases in capacity for new and existing programs.

7. The number of unsheltered homeless individuals becoming sheltered.

8. The number of homeless persons entering permanent housing.

C. Breakdowns will be expected for each activity (i.e., services, capital improvements, Rental Assistance, etc.) and program type (i.e., Emergency Shelter, rapid re-housing, outreach, etc.) for the supplemental reporting requirements listed above, when applicable. The same information will also be requested specifically for the following subpopulations, based on priorities identified by the U.S. Department of Housing and Urban Development (HUD):

1. Chronically Homeless

2. Homeless Veterans

3. Unaccompanied Homeless Youth

4. Homeless persons in families with children

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D. SUBRECIPIENT will also be asked to comment on the following:

1. Progress made toward local homelessness goals.

2. The alignment between ERF funding priorities and “Housing First” principles adopted by the Homeless Coordinating and Financing Council.

3. Any other effects from ERF funding that the CoC would like to share (optional).

B.5 DESCRIPTION OF SERVICES
a. Accept referrals through the County’s Coordinated Entry System (CES). b. Provide Rental Assistance and Rapid Rehousing (RRH) (Housing identification, Rent and move-in assistance; and Intensive Case management and services).

1. ERF-3-L eligible RRH activities include:
i. Rental and utility arrears payments
ii. Rental application fees
iii. Moving costs
iv. Security deposits
v. Rental subsidies
vi. Housing search assistance
vii. Housing stabilization case management services
c. Target population will serve homeless individuals and families currently in short-term, noncongregate shelter. d. Provide case management that includes but is not limited to:

1. Intake assessment, income, housing history and current living circumstances

2. Housing search assistance

3. Assistance to clients with completing applications and negotiations to landlords as needed

4. Developing individuals Service Plans with clients to ensure long-term stability e. Continuing case management a minimum of 6 months after the client has graduated from the program to ensure stability.
f. Connecting clients to mainstream benefits such as, but not limited to:

1. Employment assistance

2. Job training programs

3. CalWorks

4. CalFresh

5. SSI/SSDI

6. Mental Health services
g. Provide landlord incentives to increase housing opportunities for vulnerable populations.

1. Landlord incentives can include, but are not limited to:
i. Security deposits
ii. Holding fees
iii. First and Last month’s rent
iv. Marketing to secure and retain new and partnering landlords h. Coordinate with other team members from the Integrated Homeless Encampment Response Team for planning, implementation, and execution of response to ERF.

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i. Assists with developing a timeline and schedule to areas for engagement (e.g., outreach and coordination, abatement, and other responses resulting in permanent housing). j. Assists with canvassing service area to determine legal jurisdiction of each participating entity. k. Engages regularly with individuals residing in area to facilitate appropriate social service linkages such as housing, workforce, behavioral, mental and/or substance use services. l. Responds to emergencies such as flood(s) and fire(s) impacting the area and residents who live there by posting notice and assisting with search and rescue activities to help relocate individuals to emergency housing or safe zones.
m. Completes the Survey 1-2-3 Homeless Encampment Assessment Tool for designated service areas to determine resident occupancy levels, household composition including animals, housingtype (e.g., tents, underground structures, makeshift, and vehicles), and potential safety risks and/or hazards.
n. Utilizes the VI-SPDAT (Vulnerability Index – Service Prioritization Decision Assistance Tool or other CoC-approved assessment tool) to complete assessments and determine risk and prioritization when providing assistance to homeless and at-risk of homelessness populations. o. Participates in the Homeless Management Information System (HMIS) and enrolls individuals into outreach projects, enters case notes, and identifies services provided. p. Participates in all county homeless response meetings such as the CES Community Partnership Meeting and activities concerning the Santa Ana River Bottom. q. Develops and delivers educational materials on fire management and suppression to residents and community stakeholders supporting encampment response. r. Receives encampment information and coordinate responses with lead agencies and partnering jurisdictions and will deploy planning and coordination calls for the site reported. s. Prepares reports to partnering Integrated Homeless Encampment Response Team members and assists with monitoring progress (e.g., linkage to permanent housing and services).

B.3 SUBRECIPIENT shall submit reports, as requested by COUNTY, in order for COUNTY to comply with its reporting requirements set forth in the Standards Agreement.

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ASSURANCE OF COMPLIANCE WITH

ATTACHMENT I
Assurance of Compliance

THE RIVERSIDE COUNTY DEPARTMENT OF HOUSING AND WORKFORCE SOLUTIONS

NONDISCRIMINATION IN STATE AND FEDERALLY ASSISTED PROGRAMS City of Hemet

NAME OF ORGANIZATION
HEREBY AGREES THAT it will comply with Title VI and VII of the Civil Rights Act of 1964 as amended; Section 504 of the Rehabilitation Act of 1973 as amended; the Age Discrimination Act of 1975 as amended; the Food Stamp Act of 1977, as amended and in particular section 272.6; Title II of the Americans with Disabilities Act of 1990; California Civil Code Section 51 et seq., as amended; California Government Code section 11135-11139.5, as amended; California Government Code section 12940 (c), (h) (1), (i), and (j); California Government Code section 4450; Title 22, California Code of Regulations section 98000 – 98413; Title 24 of the California Code of Regulations, Section 3105A(e); the Dymally-Alatorre Bilingual Services Act (California Government Code Section 7290-7299.8); Section 1808 of the Removal of Barriers to Interethnic Adoption Act of 1996; and other applicable federal and state laws, as well as their implementing regulations [including 45 Code of Federal Regulations (CFR) Parts 80, 84, and 91, 7 CFR Part 15, and 28 CFR Part 42], by ensuring that employment practices and the administration of public assistance and social services programs are nondiscriminatory, to the effect that no person shall because of ethnic group identification, age, sex, color, disability, medical condition, national origin, race, ancestry, marital status, religion, religious creed or political belief be excluded from participation in or be denied the benefits of, or be otherwise subject to discrimination under any program or activity receiving federal or state financial assistance; and HEREBY GIVE ASSURANCE THAT it will immediately take any measures necessary to effectuate this Agreement.

THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all federal and state assistance; and THE VENDOR/RECIPIENT HEREBY GIVES ASSURANCE THAT administrative methods/ procedures which have the effect of subjecting individuals to discrimination or defeating the objectives of the California Department of Social Services (CDSS) Manual of Policies and Procedures (MPP) Chapter 21, will be prohibited.

BY ACCEPTING THIS ASSURANCE, the vendor/recipient agrees to compile data, maintain records and submit reports as required, to permit effective enforcement of the aforementioned laws, rules and regulations and permit authorized CDSS and/or federal government personnel, during normal working hours, to review such records, books and accounts as needed to ascertain compliance. If there are any violations of this assurance, CDSS shall have the right to invoke fiscal sanctions or other legal remedies in accordance with Welfare and Institutions Code section 10605, or Government Code section 11135-11139.5, or any other laws, or the issue may be referred to the appropriate federal agency for further compliance action and enforcement of this assurance.

THIS ASSURANCE is binding on the vendor/recipient directly or through contract, license, or other provider services, as long as it receives federal or state assistance.

Date City Manager
445 E. Florida Avenue
Hemet, CA 92543
Address of Vendor/Recipient
(08/13/01) CR50-Vendor Assurance of
Compliance

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Attachment II
Payment Request Form 2076A

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ATTACHMENT III
Supporting Documentation Instructions

SUPPORTING DOCUMENTATION
The general rule for supporting documentation is that for any program cost that is to be reimbursed (or used as match), provide the invoice which documents that a cost was incurred, and a receipt, or a copy of a check, a check stub, or copy of bank statement to substantiate the amount paid. Supporting documentation must be legible, clear, and organized. The COUNTY must be able to tie your request to the amounts claimed after each line item on the Claim Form. Costs can only be reimbursed if they have been included in the original Technical Submission/Application.

Documentation for like line items should be clipped together and identified with a summary sheet or label identifying the Line Item Number or the Activity as listed on the Claim Form. A spreadsheet itemizing the expenses, or at a minimum, an adding machine tape showing the expenses with a matching amount on the claim form is helpful. The clearer the information is that you provide, the quicker we will be able to process the claim.

The Fiscal Management Reporting Unit reviews each claim for expenses that are:

Allowable Allocable Reasonable

CLAIM DOCUMENTATION REQUIRED BY THE COUNTY

RAPID REHOUSING / EMERGENCY SHELTER
Lease agreement - Must be submitted at time of client entry into the program and each time a lease expires or changes.) Invoice or documentation of rent amount and due date
Proof of payment (receipt and cancelled check or check stub) STAFF (Street Outreach, Rapid Rehousing, Emergency Shelter, HMIS & Admin)
Program Individual Staff Breakdown form
Time Sheet
Time and Activity Report
Pay Stub or Payroll Report
EXPENSES (Street Outreach, Rapid Rehousing, Emergency
Shelter, HMIS & Admin)
Invoice or receipt that is dated and has a detailed explanation of charges.

Proof of payment (cancelled check or check stub)

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Attachment IV
Time/Activity Report

HUD EMERGENCY SOLUTION GRANT TIME/ACTIVITY REPORT

AGENCY NAME - EMPLOYEE NAME
DATES: (dates for pay period)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 TOTAL

RAPID REHOUSING STAFF
Case Mgmt 0.00
Housing 0.00
Total RRH 0.00

HOMELESS PREVENTION SERVICES STAFF
Case Mgmt 0.00
Housing 0.00
Total HPS 0.00

ADMIN STAFF
Admin 0.00
Total ADMIN 0.00
Non-Project 0.00
Total Non-Project 0.00
Vacation 0.00
Sick 0.00
Holiday 0.00
Other Paid Time Off 0.00
Total Fringe 0.00
TOTALS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Hours 0.00 I certify that this is a true and accurate report of my time and the activities were performed as shown.

Total Fringe Hrs 0.00
Difference 0.00
Actual Hrs - RRH 0.00 Employee Signature Date
Actual Hrs - HPS 0.00
Actual Hrs - ADMIN 0.00
Non-Project Hours 0.00 Supervisor Signature Date

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Attachment V

HWS ADMINISTRATIVE HANDBOOK

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ADMINISTRATIVE HANDBOOK
HWS - CONTINUUM OF CARE (CoC)

ENCAMPMENT RESOLUTION FUNDING PROGRAM
ROUND 2, Lookback Disbursement (ERF-2L)
Issue Date: 12/28/2022

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HWS CoC ERF-2L

TABLE OF CONTENTS
Topic Page
Introduction 4
Contacts 4
Glossary 5
A. Fiscal Components 6

1. Claims 6

2. Claim Forms 6

3. Time/Activity Reports 6

4. Reimbursements/Disbursement of Funds 6 – 7
5 Supporting Documentation 7 – 9
6 Interest 10

7. Capital Purchases 10

8. Procurement Standards 10

9. Use Restriction Covenant 10

11. Budget Modifications 10 - 11

13. Subcontracts 11
B. Inspection and Audits 11
C. Withheld Payments 12
D. Fiscal Accountability 12
E. Availability of Funding 12
F. Reprogramming of EFR Funds 13
G. Reporting 13
H. Recordkeeping Requirements 13 - 15
I. Assessment and Monitoring 15 – 17
J. Breach and Remedies 17
K. Housing Quality Standards 17 – 18
L. Lease Agreement 18
M. Rent Reasonableness 19
N. Compliance With Federal Laws 19
O. Housing First 19 – 20
P. Environmental Requirements 20 – 24
Q. Termination of Assistance to Program Participants 25 R. Project Renewals 25
S. Criminal Background 25

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State Program Reference Guide 26

ATTACHMENTS
Exhibit A - 2076A (Contractor Payment Request) 27
Exhibit B – Time/Activity Report 28
Exhibit D - HUD 52580 HQS Inspection Checklist 29 - 37
Exhibit E – Individual and Family VI-SPDAT Version 2 38 – 70

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INTRODUCTION
This handbook provides project administration guidelines and financial reporting requirements for Subrecipients under contract with Riverside County Department of Housing, Homelessness Prevention and Workforce Solutions (HWS CoC) to operate the Encampment Resolution Funding Program (ERF-2-L). This handbook does not supersede any law, regulation, or policy issued by the State of California with regard to this program.

The State of California has established the Encampment Resolution Funding Program (“ERF” or “Program”) pursuant to Chapter 7 (commencing with Section 50250) of Part 1 of Division 31 of the Health and Safety Code. Amended by SB 197 (Statutes of 2022, Chapter 70, Sec.3-8, effective June 30, 2022).

The Program is administered by the California Interagency Council on Homelessness (Cal ICH) in the Business, Consumer Services and Housing Agency (“Agency”). ERF provides one-time, competitive grant funds to continuums of care and / or local jurisdictions as defined below. HWS CoC, as the Grantee, partners with government and non-profit organizations through a contract to provide housing and supportive services to individuals and families experiencing homelessness within Riverside County. This handbook is intended to outline the HWS CoC policies and procedures as well as provide the appropriate state and federal codes and regulations for the ERF program to ensure compliance.

HWS CoC CONTACTS
The HWS CoC website maintains a CoC Staff Roster with current contact information:
https://rivcohhpws.org/sites/g/files/aldnop131/files/cocdocumnets/HHPWS%20CoC%20Roster%2 0-%20For%20Partners%2011-2021.pdf
https://rivcohhpws.org/continuum-care-division
Please reach out to the appropriate CoC contact:

CoC Programs:

Raushanah Walkers, [email protected]
CoC Contract:

Catalina Guitron, [email protected]
CoC HMIS:

Gordon Kuang, [email protected]
CoC Fiscal:

Carlos Guerra, [email protected]

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GLOSSARY
AE – Administrative Entity is the CoC’s designated agency to receive and administer State of California grant funds.

APR – Annual Performance Report
BCSH – State of California Business, Consumer Services and Housing Agency CPA – Certified Public Accountant
CES – Coordinated Entry System
CoC – Continuum of Care
ERF – Encampment Resolution Funding
HWS – Housing and Workforce Solutions
HMIS – Homeless Management Information System
HQS – Housing Quality Standards
MOU – Memorandum of Understanding
NOFA – Notice of Funding Availability
Recipient - the entity that receives the grant award. A recipient may choose to subgrant part or all of the ERF Program grant to one or more subrecipientsto operate the project, orthe recipient may operate the project directly.

Subrecipient - an entity that receives a subgrant from the recipient to carry out the operation of the project.

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A. FISCAL COMPONENTS
The County of Riverside recognizes governmental Generally Accepted Accounting Principles (GAAP), as codified by the Governmental Accounting Standards Board (GASB), as the highestranking set of standards applicable to the County’s accounting practices. These standardstake highest precedence over all other standards, laws, and regulations.

1. CLAIMS
Due to the large volume of paperwork associated with most grants, generally, electronic claims are not accepted. A claim will not be considered as received until a hard copy of the claim with an original signature on the 2076A is received byHWS.

In some cases, electronic claims may be accepted instead of hard copies, at the sole discretion of HWS.

2. CLAIM FORMS
Claimsshould be received by HWS no laterthan 30 days afterthe end ofthe month in which services were provided using the 2076A Claim Form (see attached Exhibit A) with the required supporting documentation (see Section 5 Supporting Documentation). For example, a claim for March services should be received by April 30, and a claim for April services should be received by May 30.

If the 2076A claim form is updated during the grant period, the most current version of the 2076A form should be used.

3. TIME/ACTIVITY REPORTS
Time & Activity (T&A) reports (see attached Exhibit B) are required for all staff (see Section 5 Supporting Documentation). T&A reports are required to show the actual hours that staff worked in a particular activity on a grant. The T&A report hours must match the total hours on the payroll documentation that is provided.

NOTE: One T&A report must be submitted for each pay period. Pay periods are not to be combined on one T&A.

4. REIMBURSEMENTS/DISBURSEMENT OF FUNDS
Generally, reimbursement payments are sent within forty-five (45) days after receipt of a claim.

An expenditure which is not authorized by the Agreement, or which cannot be adequately documented, shall be disallowed, and will not be paid to the Subrecipient.

The most common causes for a delay in reimbursements:

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• Lack of documentation
• Incomplete documentation
• Unclear documentation
Once your claim has been reviewed, we will send a letter indicating any differences. If you disagree with any disallowance, please request any correction within 30 days from the date of the letter.

Any reimbursements that are made and are found later to be ineligible must be repaid by the Subrecipient upon request.

5. SUPPORTING DOCUMENTATION
The general rule for supporting documentation is that for any program cost that is to be reimbursed, provide the invoice which documents that a cost was incurred, and a receipt, or a copy of a check, or a check stub to substantiate the amount paid. Supporting documentation must be legible, clear, and organized. HWS must be able to tie your request to the amounts claimed after each line item on the Claim Form. Costs can only be reimbursed if they have been included in the Subrecipient Agreement.

If the same backup documentation applies to multiple claims (for example, a cost allocated between multiple grants), a copy of that backup documentation must be included in each claim.

Claims for the same subrecipient are reviewed separately and may be reviewed by different staff members.

Documentation for each budget category should be bundled together and identified with a summary sheet or label identifying the Budget Line Item. A spreadsheet itemizing the expenses, or at a minimum, an adding machine tape showing the expenses with a matching amount on the claim form is helpful. The clearer the information is that you provide, the quicker we will be able to process theclaim.

Any costs that are unusually large or are otherwise unusual in nature should include a justification for the purpose of the cost and its relation to the program and to the particular budget category or activity that it is being claimed in.

Fiscal staff reviews each claim for expenses that are:

Allowable
Allocable
Reasonable

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GENERAL GUIDELINES AND CLAIM DOCUMENTATION REQUIRED BY HWS

GENERAL GUIDELINES
 Claims must be submitted in an organized format.
 All required summary worksheets and backup documentation must be included, must match the amounts requested, and must be clear and legible.  Do not include irrelevant documentation that is not from costs being claimed.

For example, large phone bills should include only the relevant pages to document costs being claimed.
 Any claims difficult to review due to organization or backup documentation issues will be rejected.
 All claims must be in accordance with the terms and conditions of your contract.

FISCAL YEAR-END (JUNE 30)
 The County’s fiscal-year end is June 30 of each calendar year. The County’s ACO (Auditor-Controller’s Office) has an early cutoff to process invoices at yearend. To be processed and paid in the month of June, all claims must be received by June 6.
*If June 6 falls on a weekend, the deadline is the prior Friday (June 4 or 5).

Claims received after June 6 will still be paid. However, payment will be delayed until after June 30.
 Claims at year-end must still follow the same general guidelines. *Estimates are not allowed unless specifically authorized by our fiscal team.

PERSONALLY IDENTIFIABLE INFORMATION (PII)
 All PII of program participants must be redacted, including:
 Name, Date of birth, Social Security Number, Driver’s License Number  Instead of the client’s name, use their HMIS Client ID as their identifier on spreadsheets and documentation sent with claims.

FORMS / SUMMARY WORKSHEETS – Required with each claim.

Spreadsheets must be provided in Excel format.
 SIGNED/DATED Payment Request Form (current version of Form 3106)  Staffing Detail Worksheet
 Rental Assistance Summary Worksheet, if applicable
 Summary Worksheet for other expenses

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LEASING / RENTAL ASSISTANCE – Required at time of client move-in and with any changes or (if applicable) annual recertification.  Lease agreement
 Rent reasonableness
 Rent calculation
LEASING / RENTAL ASSISTANCE – Required with each claim.  Invoice or documentation of rent amount and due date
 Proof of payment (cancelled check or check stub)
STAFF / PAYROLL – Required with each claim.
 Time and Activity Report – Submit a separate time and activity report for each pay period with only the days from that pay period (not the entire month unless the employee is paid monthly).
 Include Pay Stub or Payroll Report
 All documentation must match with employee timesheet/timecard. *timesheet/timecard is not a substitute for the time and activity report STAFF – INSURANCE (Workers Comp, Health/Dental, etc.) – Required if reimbursement or match is being requested for insurance.  Copy of the policy with rate by employee – Required with first claim and with any changes.
 Invoice and proof of payment (cancelled check or check stub)

OTHER EXPENSES
 Invoice/receipt including date and explanation of charges.  Proof of payment of the credit card statement (cancelled check or check stub)
 Vehicle/mileage costs (including insurance) – Documentation must be provided that connects the vehicle or driver to the specific grant/contract.

PROOF OF PAYMENT - CREDIT CARD PAYMENTS
 Credit card statement with relevant charge(s) highlighted  Proof of payment of the credit card statement (cancelled check or check stub)
NOTE: Expenses for vacant staff positions are only eligible for 90 days. EX: Cell phone, tablet, internet, etc.

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6. INTEREST
All proceeds from any interest-bearing account established by the Grantee for the deposit of funds, along with any interest-bearing accounts opened by subrecipientsto the Grantee for the deposit of funds, must be used for eligible activities and reported on as required by Cal ICH.

7. CAPITAL PURCHASES
Capital expenditures are allowable, provided that items with a unit cost of $5,000 or more have the prior written approval of HWS before the item is purchased. HWS will require proof that due diligence was achieved on the part of the subrecipient to ensure that the purchase is reasonable and necessary for the direct provision of homeless services and was made using the federal procurement standards referenced in 2 CFR §200.318, §200.319, and §200.320.

8. PROCUREMENT STANDARDS
Agencies must follow the federal procurementstandards found in 2 CFR §200.318, §200.319, and §200.320.

9. INELIGIBLE COSTS
Encampment Resolution fundsshall not be used for costs associated with activitiesin violation, conflict, or inconsistent with Health and Safety Code (HSC) Sections 50250 – 50254, other applicable laws, the terms and conditions of this Agreement, Cal ICH guidance or directives, the Request for Applications (“RFA”) under which the Grantee applied, representations contained in the Grantee’s application, and the Purpose of the Program.

Costs shall not be used for any use or activity that is in violation, conflict, or inconsistent with the legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments.

Moreover, no partiesto this contract nor their agentsshall directly orindirectly use ERF awards for any use or activity that is in violation, conflict, or inconsistent with the legislative intent of the authorizing statute to ensure the safety and wellness of people experiencing homelessness in encampments. ERF funded activities that cause a traumatic effect are inconsistent with ensuring the safety and wellness of people experiencing homelessness in encampments.

Cal ICH, at its sole and absolute discretion, shall make the final determination regarding the allowability of Encampment Resolution fund expenditures.

10. BUDGET MODIFICATIONS
After the effective date of this Agreement, no changes to program budget, funded homeless service providers, or eligible activitiesshall be made without prior, written approval from HWS.

Any changes to this Agreement must be made in writing and approved by HWS prior to

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implementing the change.

11. SUBCONTRACTS
Subrecipient must provide a copy of any subcontract or MOU’s for any services that will be provided under this grant prior to those services being provided.

B. INSPECTION AND AUDITS
o The Subrecipient shall maintain auditable books, records, documents, and other evidence pertaining to costs and expensesin this Agreement (refer to Recordkeeping Requirements).
o HWS Authorized representatives and the state government shall have access to any books, documents, papers, electronic data, and other records, which these representatives may determine to be pertinent to this Agreement for the purpose of performing an audit, evaluation, inspection, review, assessment, or examination.

These representatives are authorized to obtain excerpts, transcripts, and copies, as they deem necessary. Further, these authorized representatives shall have the right, upon request, to inspect or otherwise evaluate the work performed under this Agreement and the premises in which it is being performed. o This access to records includes, but is not limited to, service delivery, referrals, and financial and administrative documents for five (5) years after final payment was made, or until all pending county and state audits are completed, whichever is later. o Should the Subrecipient disagree with any audit conducted by HWS, the Subrecipient shall have the right to employ a licensed, Certified Public Accountant (CPA) to prepare and file with HWS a certified financial and compliance audit (in compliance with generally accepted government auditing standards) of related services provided during the term of this Agreement. The Subrecipient will not be reimbursed by HWS for such anaudit.
o In the event the Subrecipient does not make available its books and financial records at the location where they are normally maintained, the Subrecipient agrees to pay all necessary and reasonable expenses, including legal fees, incurred by HWS in conducting any audit.
o All Agreement deliverables and equipment furnished or utilized in the performance of this Agreement shall be subject to inspection by HWS at all times during the term of this Agreement. The Subrecipient shall provide adequate cooperation to any employee assigned by HWS in order to permit their determination of the Subrecipient’s conformity with specifications and adequacy of performance and services being provided in accordance with this Agreement.

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C. WITHHELD PAYMENTS
Unearned payments under this Agreement may be suspended or terminated if grant funds to HWS are suspended or terminated, or if the Subrecipient refusesto accept additional conditions imposed on it by HWS.

HWS hasthe authority to withhold funds underthis Agreement pending a final determination by HWS of questioned expenditures or indebtedness to HWS arising from past or present agreements between HWS and the Subrecipient. Upon final determination by HWS of disallowed expenditures or indebtedness, HWS may deduct and retain the amount of the disallowed or indebtedness from the amount of the withheldfunds.

Payments to the Subrecipient may be withheld by HWS if the Subrecipient fails to comply with the provisions of this Agreement.

D. FISCAL ACCOUNTABILITY
The Subrecipient agrees to manage funds received through HWS in accordance with sound accounting policies, incur and claim only eligible costs for reimbursement, and adhere to Generally Accepted Accounting Principles (GAAP).

The Subrecipient must establish and maintain on a current basis an accrual accounting system in accordance with generally accepted accounting principles and standards. Further, the Subrecipient must develop an accounting procedure manual. Said manual shall be made available to HWS upon request or during fiscal monitoring visits.

E. AVAILABILITY OF FUNDING
Funding for this Agreement is subject to the continuing availability of funds provided to HWS during the Agreement period. HWS will inform the Subrecipient, immediately upon notice from the State, of any limitation of the availability of funds.

Both parties understand that HWS makes no commitment to fund this project beyond the term of this Agreement.

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F. REPROGRAMMING OF ERF FUNDS
While all subrecipients are expected to fully spend all awarded funds and meet all program and fiscal requirements per executed subrecipient agreements, BCSH allows for the COUNTY as the Administrative Entity to reprogram funds under the HHAP program from one eligible activity and/or jurisdiction to another after the application is approved and funds are disbursed. The COUNTY underthe direction of the Board of Governance and with the approval of BCSH reserves the right to reprogram funds as needed after awards are announced to ensure funding spending goals and program compliance under Health and Safety Code Section 50220.

G. REPORTING
Reporting due dates are determined by a project’s operating start date. Please note that different programs have different operating start dates. o Additional reports may be requested at any time by HWS and/or BCSH to meet other applicable reporting or auditrequirements, as well as evaluating project performance.

H. RECORDKEEPING REQUIREMENTS
The Subrecipients must establish and maintain standard operating procedures to ensure that program funds are used in accordance with the recordkeeping requirements and must establish and maintain sufficient records to enable HWS to determine whether the Subrecipient is meeting the state’s requirements.
o The Subrecipient must maintain and follow written, intake procedures to ensure program compliance. The procedures must require documentation, at intake, of the evidence relied upon to establish and verify homeless or chronically homeless status.

The procedures must establish the order of priority for obtaining evidence as thirdparty documentation first, intake worker observations second, and certification from the person seeking assistance third. Records contained in an HMIS, or comparable database used by victim service or legal service providers, are acceptable evidence of third-party documentation and intake worker observations, if the HMIS, or comparable database, retains an auditable history of all entries, including the person who entered the data, the date of entry, and the change made, and if the HMIS prevents overrides or changes of the dates on which entries are made.

As part of the Chronically Homeless definition, evidence that the individual is a homeless individual with a disability must include documentation, at intake, of the evidence relied upon to establish and verify the disability of the person applying for homeless assistance. Acceptable evidence of the disability includes written verification of the disability from a professional licensed by the state to diagnose and treat the disability and his or her certification that the disability is expected to be long-continuing or of indefinite duration and substantially impedes

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the individual's ability to live independently; written verification from the Social Security Administration; the receipt of a disability check (e.g., Social Security Disability Insurance check or Veteran Disability Compensation); intake staff-recorded observation of disability that, no later than 45 days’ from the application for assistance, is confirmed and accompanied by the required evidence.
o The Subrecipient must ensure that records of all grant activities are complete and correct to enable HWS and/or BCSH to determine whether the recipient and Subrecipient are meeting the program requirements and must be retained for the five (5) years after final payment has been made or until all pending HWS, state, and federal audits, if any, are completed, whichever is later. If a restrictive covenant is in effect, records shall be maintained until the covenant expires.

The Subrecipient agreesto keep all records containing protected information secure and confidential.
o Program participant records. In addition to evidence of homeless or chronically homeless status, as applicable, the Subrecipient must keep recordsfor each program participant by documenting the following:
o Coordinated Entry System. State funded projects are required to coordinate and participate in the local Coordinated Entry System (CES). State funded projects are required to receive and service referrals from the CES. Subrecipients must retain evidence of the referral received from Coordinated Entry System and/or Home Connect that initiated the program assistance.
▪ Service providers funded under the State programs are required to prioritize assistance utilizing the County of Riverside’s designated, universal assessment tool, the Vulnerability Index- Service Prioritization Decision Assistance Tool (VI-SPDAT), Exhibit F of this Handbook. ▪ Locally, the CES is integrated into the County’s HMIS system and requires service providers to enter into an HMIS Service Partnership agreement and obtain HMIS User Accounts for staff contributing client-level data into the HMIS system.

Services provided.

The Program funds local demonstration projects that feature data-informed, innovative service delivery models and cross systems collaborations that support individuals experiencing homelessness in encampments towards a meaningful path to safe and stable housing through non-punitive, low-barrier, person-centered, Housing First approaches. These projects must comply with the principles of Housing First as defined in Welfare and Institutions Code Section 8255, must serve a specific encampment site, and be designed to achieve sustainable outcomes for both recipients of services and the encampment site to be resolved.

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All services, financial assistance and type of supportive services provided to the program participant, including evidence that the Subrecipient has conducted an annual assessment of services for those program participants that remain in the program for more than a year and adjusted the service package accordingly, and including case management services as provided in § 578.37(a)(1)(ii)(F). Where applicable, compliance with the termination of assistance requirement in § 578.91.

Annual income. For each program participant who receives housing assistance where rent or an occupancy charge is paid by the program participant, the Subrecipient must keep the documentation of annual income and the calculation completed by the Subrecipient; and source documents (e.g., most recent wage statement, unemployment compensation statement, public benefits statement, bank statement) for the assets held by the program participant and income received before the date of the evaluation; to the extent that source documents are unobtainable, a written statement by the relevant third party (e.g., employer, government benefits administrator) or the written certification by the Subrecipient's intake staff of the oral verification by the relevant third party of the income the program participant received over the most recent period; or to the extent that source documents and third-party verification are unobtainable, the written certification by the program participant of the amount of income that the program participant is reasonably expected to receive over the 3-month period following the evaluation.

Income of program participants must be calculated in accordance with 24 CFR 5.609 and 24 CFR5.611(a).
o Calculation of occupancy charges. The Subrecipient must retain evidence of compliance with the § 578.77, Calculating occupancy charges and rent, if occupancy charges are imposed.
o Utility allowance. For all utility allowance calculations, Subrecipients must utilize the most current utility allowance charts provided by the Housing Authority of the County of Riverside (Exhibit E).
o Housing standards. The Subrecipient must retain documentation of compliance with the housing standards in § 578.75(b), including inspection reports.
o Occupancy agreements and leases. Subrecipient must retain all signed occupancy agreements or leases for programparticipants residing inhousing.

I. ASSESSMENT AND MONITORING
HWS isthe AE and recipient of the state grant funds. As such, HWS isresponsible for ensuring that the funds provided to the Subrecipient are utilized according to state law and policy, the goals established in theProject Application, and the Contract requirements are being met. To

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ensure compliance with state laws and all applicable policies, HWS will conduct on-site program, financial, and contract compliance monitoring visits at least once during the grant period.

Monitoring will be conducted by the monitoring team consisting of representatives from the HWS CoC Division including Programs, Fiscal, HMIS and Contracts Units. The purpose of monitoring is to assess how well the Subrecipient is implementing its grant and/or to offer technical assistance.

In preparation for monitoring, the monitoring team will contact the Subrecipient to arrange a mutually convenient date for the visit, explain the purpose of the monitoring visit, and provide an advance copy of the monitoring tool.

HWS will follow a monitoring plan and conduct a Monitoring Entrance Meeting and Exit Meeting. During the Entrance meeting, the monitoring team will meet the Subrecipient’s key personnel and provide an overview of the review process. At the Exit meeting, HWS will review and comment on areas which might present a concern or a finding during the visit.

HWS will prepare a Monitoring Report for the review no later than thirty (30) days after the visit. The Subrecipient will be given, if appropriate, thirty (30) days to respond to the report, including submission of a corrective action plan to address concerns/findings.

Subrecipients agree to facilitate and be subject to monitoring grant activities by HWS to ensure compliance with applicable State laws, regulations, and requirements. In addition, the projects will be evaluated for state performance measures outcomes. The monitoring must cover each program, function, or activity:

1. Monitoring of the homeless service providershall occur whenever deemed necessary by HWS, but at least once during the grant period.

2. HWS will monitor the performance of the Subrecipient based on a risk assessment and according to the terms of this Agreement.

3. HWS will monitor the Subrecipient and funded project based on the performance measures used by State and indicated in the funding sources’ Standard Agreement.

In the event that project- level or system-wide performance consistently remains in the lowest quartile compared to all participant Service Areas in the Continuum of Care allocation, HWS will work collaboratively with the Subrecipient to develop performance improvement plans which will be incorporated into thisAgreement.

4. If it is determined that a Subrecipient falsified any certification, application and/or

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client information, financial, or contract report, the Subrecipient shall be required to reimburse the full amount of the ERF award to HWS and may be prohibited from any further participation in the CoC Program. HWS may impose any other actions permitted by the State.

J. BREACH AND REMEDIES
Subrecipients’ failure to comply with the terms of their contract will result in a breach of this Agreement.

The following shall each constitute a breach of this Agreement:
o Subrecipient’sfailure to comply with the terms or conditions of thisAgreement. o Use of, or permitting the use of, ERF funds provided under this Agreement for any ineligible activities.
o Any failure to comply with the deadlinesset forth in thisAgreement.

K. HOUSING QUALITY STANDARDS
Subrecipients of state funding must abide by Housing Quality Standards (HQS) and suitable dwelling size required under 24 CFR 982.401 and § 578.75(b). In addition, Subrecipients must provide housing or services that comply with all applicable State and local housing codes, licensing requirements, and any other requirements in the project‘s jurisdiction.

Subrecipients, prior to providing assistance on behalf of a program participant, must physically inspect each unit to assure that the unit meets housing quality standards. This requirement is designed to ensure that program participants are placed in housing that is decent, safe, and sanitary, and suitable for living.

This applies to tenant-based rental unit, project-based rental unit, and master leased housing and where state funded payments are made. Assistance will not be provided for units that fail to meet HQS, unless the owner corrects any deficiencies within 30 days from the date of the initial inspection and the recipient or Subrecipient verifies that all deficiencies have been corrected, per §578.75(b)(1).

Subrecipients must follow the HQS General Requirements listed below and must complete form HUD52580 HQS Inspection Checklist (24 CFR § 982.401) for each assisted household (See Exhibit D on page 30):
o Sanitary facilities;
o Food preparation and refuse disposal;
o Space and security;
o Thermal environment;

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o Illumination and electricity;
o Watersupply;
o Lead-based paint;
o Access;
o Site and neighborhood;
o Sanitary condition; and
o Smoke Detectors.

Following are the types of inspections to be performed:

1. Initial: An inspection that must take place to ensure that the unit passesHQS before assistance can begin;

2. Annual: An inspection to determine that the unit continues to meet HQS; this inspection must be conducted within 12 months of the last annual inspection;

3. Complaint: An inspection caused by the authority receiving a complaintfrom any source regarding the unit by anyone;

4. Special/Quality Control: An inspection requested/conducted by a third party. HWS will verify that the initial and annual inspections were conducted during project monitoring which will occur approximately 6 months’ after project implementation.

HWS will monitor Housing Quality Standards (HQS) in accordance with the Code of Federal Regulations 24 CFR 578.75(b) and 24 CFR Part 982, by conducting quality control inspections for a sample of ten percent (10%) of a project’s actively enrolled units. The purpose of Quality Control inspections is to ascertain that Subrecipients are conducting accurate and complete inspections, and to ensure that there is consistency among inspectors in the application of HQS.

L. LEASE AGREEMENT
A written lease agreement between the property owner and the program participants is required for state funded tenant-based rental assistance (TBRA) projects and project- based rental assistance (PRBA) projects. For program participants living in housing with PBRA, the lease must have an initial term of at least one year, is renewable, and is terminable only for cause. There is no minimum lease period for TBRA. The leases must be automatically renewable upon expiration for termsthat are a minimum of one month long, except on prior notice by either party.

Subrecipient must retain a copy of a fully executed and current lease-agreement in the participant’s file.

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M. RENT REASONABLENESS
The Subrecipient must determine whether the rent charged for the unit receiving rental assistance is reasonable in relation to rents being charged for comparable unassisted units, taking into account the location, size, type, quality, amenities, facilities, and management and maintenance of each unit. Reasonable rent must not exceed rents currently being charged by the same owner for comparable unassisted units per § 578.51 (g). Reasonable rent comparable must be within 1 mile of the unit receiving rental assistance.

The Subrecipient agrees to obtain and retain records of rent reasonableness for all CoC Program participants prior to providing assistance.

N. COMPLIANCE WITH FEDERAL LAWS
This section is to ensure compliance with applicable federal laws. o Faith-Based Activities
o Pursuant to Section 8406 (b) (2) of the State Regulations, Subrecipient shall not require, as a condition of program participant housing, participation in any religious or philosophical ritual, service, meeting or rite. Equal treatment of program participants and program beneficiaries must beensured. o Program participants. Organizations that are religious or faith-based are eligible subrecipients, on the same basis as any other organization, to receive state funding.

Neither the Federal Government nor a State or local government receiving funds under HHAP shall discriminate against an organization on the basis of the organization’s religious character or affiliation. Subrecipients of program funds shall not, in providing program assistance, discriminate against a program participant or prospective program participant on the basis of religion or religious belief.
o Beneficiaries. In providing services supported in whole or in part with federal financial assistance, and in their outreach activities related to such services, program participants shall not discriminate against current or prospective program beneficiaries on the basis of religion, a religious belief, a refusal to hold a religious belief, or a refusal to attend or participate in a religious practice. o Separation of explicitly religious activities. Subrecipients of state funding that engage in explicitly religious activities, including activities that involve overt

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religious content such as worship, religious instruction, or proselytization, must perform such activities and offer such services outside of programs that are supported with state or federal financial assistance separately, in time or location, from the programs orservicesfunded underthis part, and participation in any such explicitly religious activities must be voluntary for the program beneficiaries of the HUD-funded programs or services.
o Religious identity. A faith-based organization that is a Subrecipient of state funds is eligible to use such funds as provided under the regulations of this part without impairing its independence, autonomy, expression of religious beliefs, or religious character. Such organization will retain its independence from federal, State, and local government, and may continue to carry out its mission, including the definition, development, practice, and expression of its religious beliefs, provided that it does not use direct program funds to support or engage in any explicitly religious activities, including activities that involve overt religious content, such as worship, religiousinstruction, or proselytization, or any manner prohibited by law. o Among other things, faith-based organizations may use space in their facilities to provide program- funded services, without removing or altering religious art, icons, scriptures, or other religious symbols. In addition, a state-funded religious organization retains its authority over its internal governance, and it may retain religious terms in its organization’s name, select its board members on a religious basis, and include religious references in its organization’s mission statements and other governing documents.
o Involuntary Family Separation. Subrecipients must document its compliance with involuntary family separation requirements under § 578.93(e). o Prohibition against involuntary family separation. The age and gender of a child under age 18 must not be used as a basis for denying any family’s admission to a project that receives funds under this part.
o Discrimination Policy. Federal and California State laws note that discrimination can be based on race, color, national origin or gender. Discrimination can also be based on age, religion, disability, familial status or sexual orientation.

O. HOUSING FIRST
Pursuant to Assembly Bill 101, Subrecipients of state funding must implement and incorporate the core components of Housing First, as provided in subdivision (b) of Section 8255 of the Welfare and Institutions Code. Core components of Housing First mean the following:
• Tenant screening and selection practices that promote accepting applicants regardless of their sobriety or use of substances, completion of treatment or

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participation in services.

• Applicants are not rejected on the basis of poor credit or financial history, poor or lack of rental history, criminal convictions unrelated to tenancy, or behaviorsthat indicate a lack of “housing readiness”.
• Acceptance of referrals directly from shelters, street outreach, drop-in centers, and other parts of crisis response systems frequented by vulnerable people experiencing homelessness.
• Supportive services that emphasize engagement and problem solving over therapeutic goals and service plans that are highly tenant-driven without predetermined goals.
• Participation in services or program compliance is not a condition of permanent housing tenancy.
• Tenants have a lease and all rights and responsibilities of tenancy, as outlined in California’s Civil, Health and Safety, and Government Code. • The use of alcohol or drugs in and of itself, without other lease violations, is not a reason for eviction.
• Communities with coordinated assessment and entry systems, incentivesfor funding promote tenant selection plans for supportive housing that prioritize eligible tenants based on criteria other than “first-come-first-served”, including, but not limited to, the duration or chronicity of homelessness, vulnerability to early mortality, or high utilization of crisisservices. Prioritization may include triage tools, developed through local data, to identify high-cost, high-need homeless residents. • Case managers and service coordinators who are trained in and actively employ evidence-based practices for client engagement, including, but not limited to, motivational interviewing and client-centered counseling. • Services are informed by a harm-reduction philosophy that recognizes drug and alcohol use and addiction as a part of tenants’ lives, where tenants are engaged in nonjudgmental communication regarding drug and alcohol use, and where tenants are offered education regarding how to avoid risky behaviors and engage in safer practices, as well as connected to evidence-based treatment, if the tenantso chooses. • The project and specific apartment may include special physical features that accommodate disabilities, reduce harm, and promote health and community and

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independence among tenants.

P. TERMINATION OF ASSISTANCE TO PROGRAMPARTICIPANTS
Subrecipients may terminate assistance to a participant who violates program requirements or conditions of occupancy per California Health and Welfare Code §8255 and §578.91 (a).

The Subrecipient must provide a formal process that recognizes the due process of law in accordance with §578.91 (b). Subrecipients may resume assistance to a participant whose assistance has been terminated. Subrecipients that are providing permanent supportive housing for hard-to-house populations of homeless persons must exercise judgment and examine all extenuating circumstances in determining whether termination is appropriate.

A participant’s assistance should be terminated only in the most severe cases §578.91 (c).

Q.PROJECT RENEWALS
ERF funding is one-time grants that are not eligible for project renewal.

R. CRIMINAL BACKGROUND
The Subrecipient providing services to minors is required to conduct criminal background records checks on all employees, subcontractors, and volunteers providing services under state funding. Subrecipients must retain a copy of the criminal background records verification and make available for review by HWS.

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STATE PROGRAM REFERENCE GUIDE

1. Assembly Bill 101
https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201920200AB101

2. Welfare and Institutions Code 8255 (Housing First and Coordinating Council) https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=WIC&division=8.&tit le=&part=&chapter=6.5.&article=

3. McKinney-Vento Homeless Assistance Act as Amended
https://www.hudexchange.info/resource/1715/mckinney-vento-homeless-assistanceact-amended-by-hearth-act-of-2009/

4. Coordinated Entry Policy Brief
https://www.hudexchange.info/resource/4427/coordinated-entry-policy-brief/

5. https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-April-2017- FINALapril2017.pdf?la=en&hash=3A64979F777D5B9D35309433EE81969FD69 052D2

6. ERF Legislation AB140
https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220 AB140

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EXHIBIT A

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EXHIBIT B

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EXHIBIT D

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EXHIBIT E

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Attachment VI
Standard Agreement 23-ERF-3-L-00003

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Feb 13 2024
Department: City Attorney
Submitted by: Mark Prestwich, City Manager
Steven Graham, City Attorney;
☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing TITLE:

An Ordinance of the City Council of the City of Hemet, California, Amending Section 82-77 of the Hemet Municipal Code Authorizing the Adoption of a Residential Water Shutoff Policy RECOMMENDED ACTION:

It is recommended that the City Council take the following action:
(1) Waive Full Reading and Introduction of the Ordinance by Title Only, An Ordinance Of The City Council Of The City Of Hemet, California, Amending Section 82-77 Of The Hemet Municipal Code Authorizing The Adoption Of A Residential Water Shutoff Policy; and (2) Direct the City Manager to place the Second Reading and Adoption of the Ordinance on the Consent Calendar for the next regularly scheduled City Council meeting.

BACKGROUND:

In response to the Water Shutoff Protection Act (Senate Bill 998), signed into law on September 28, 2018, the City of Hemet is required to establish a policy that aligns with the stipulations outlined within the Act. The Act mandates water providers, such as the City, to implement specific procedures prior to the discontinuation of residential water services for non-payment. These procedures aim to protect vulnerable populations and ensure residents are provided adequate notice and options before water service is discontinued for non-payment.

Recognizing the importance of water as a basic necessity and the need for effective water management and conservation, the City Council proposes to amend Section 82-77 of the Hemet Municipal Code. This amendment will allow for the formal adoption of a Residential Water Shutoff Policy that complies with state law and reflects the City's commitment to responsible water service management.

ANALYSIS:

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The proposed amendment to Section 82-77 introduces subsection (c), which empowers the City Manager to develop and implement a Residential Water Shutoff Policy. This policy will detail the procedures for discontinuing residential water services due to non-payment, including notification requirements, payment plan options, and reconnection fees, ensuring compliance with the Health and Safety Code §§ 116902 et seq.

Key aspects of the proposed policy include:

Ensuring customers receive timely and fair notice before water service is discontinued.

Providing mechanisms for dispute resolution regarding water service charges.

Establishing guidelines for reconnection fees and service restoration following discontinuation.

Offering payment plan arrangements for qualifying customers to prevent water shutoffs due to financial hardships.

DISCUSSION:

The amendment of Section 82-77 of the Hemet Municipal Code to include a Residential Water Shutoff Policy is a necessary step to ensure compliance with the Water Shutoff Protection Act and to uphold the City's commitment to responsible water service management. The proposed policy provides a framework for treating all residents fairly and compassionately, particularly those facing financial hardships, while ensuring the City's water resources are managed effectively. Staff recommends the City Council approve the ordinance as presented.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

FISCAL IMPACT:

The implementation of the Residential Water Shutoff Policy is expected to have minimal fiscal impact on the City. Any administrative costs associated with updating billing practices, enhancing customer communication, and managing payment assistance programs are anticipated to be offset by the improved efficiency in managing water service accounts and reducing the number of unpaid bills.

ATTACHMENT(S):

Attachment 1 - Water Shutoff Ordinance (1)

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ORDINANCE NO. 2024-xxx

CITY OF HEMET

HEMET, CALIFORNIA
ORDINANCE NO. 2024-xxx

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HEMET,
CALIFORNIA, AMENDING SECTION 82-77 OF THE HEMET

MUNICIPAL CODE AUTHORIZING THE ADOPTION OF A

RESIDENTIAL WATER SHUTOFF POLICY
WHEREAS, the City of Hemet, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and WHEREAS, the Governor signed Senate Bill 998, codified as the Water Shutoff Protection Act, Health and Safety Code Sections 116900, et seq., into law on September 28, 2018; and
WHEREAS, the Water Shutoff Protection Act requires the City to establish a policy in conformance with the Act; and
WHEREAS, the City Council recognizes the need for effective measures to manage and conserve water resources.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. The above recitals are all true and correct and are incorporated herein by this reference.

SECTION 2. The adoption of this ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to the following, each a separate and independent basis: CEQA Guidelines, Section 15378 (not a project) and Section 15061 (b)(3) (no significant environmental impact).

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ORDINANCE NO. 2024-xxx
SECTION 3. Section 82-77 of the Hemet Municipal Code is hereby amended to read as follows:

Sec. 82-77. Collection of service charges; termination of service on nonpayment of charges.
(a) Charges for water service are due and payable at the office of the city water department on the date of mailing the bill to the property owner or his agent, and shall be delinquent 15 days thereafter. Water service may be discontinued without further notice if payment is not made prior to the date such charges become delinquent. Service will not be turned on again except upon payment of all amounts due, together with a charge in the amount established by the city council from time to time for turning on the water.
(b) Failure to receive bill does not relieve the consumer of liability. Any amount due shall be deemed a debt to the city. Any person failing, neglecting or refusing to pay such indebtedness shall be liable to a civil action in the name of the city, in any court of competent jurisdiction, for the amount thereof. (c) The City Manager shall promulgate a residential water discontinuation policy in compliance with Health and Safety Code §§ 116902 et seq. Residential water service may be discontinued for non-payment of bills in a manner as set forth in the City’s residential water discontinuation policy. Fees for reconnection of residential water service after disconnection for non-payment of bills may be charged as set forth in the City’s residential water discontinuation policy.

SECTION 4. Severability: If any provision of this Ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or applications of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof.

SECTION 5. Effective Date. This Ordinance shall take effect thirty (30) days from its passage by the City Council of the City of Hemet.

SECTION 6. Notice of Adoption. The City Clerk shall publish this Ordinance in the manner required by law.

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ORDINANCE NO. 2024-xxx
INTRODUCED at the regular meeting of Hemet City Council on the 13thday of February, 2024.

APPROVED AND ADOPTED this 27th day of February, 2024.
____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 27th day of February, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Feb 13 2024
Department: City Attorney
Submitted by: Mark Prestwich, City Manager
Steven Graham, City Attorney;
☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing TITLE:

An Ordinance of the City Council of the City of Hemet, California, Amending the Hemet Municipal Code, Regulations, and Policies to Substitute References to the Finance Director with the Administrative Services Director
RECOMMENDED ACTION:

It is recommended that the City Council take the following action:
(1) Waive Full Reading and Introduction of the Ordinance by Title Only; An Ordinance Of The City Council Of The City Of Hemet, California, Amending The Hemet Municipal Code, Regulations, And Policies To Substitute References To The Finance Director With The Administrative Services Director; and
(2) Direct the City Manager to place the Second Reading and Adoption of the Ordinance on the Consent Calendar for the next regularly scheduled City Council meeting.

BACKGROUND:

The City of Hemet has recently undergone several organizational changes to improve the efficiency and effectiveness of city operations. Among these changes is the renaming or re-titling of certain positions within the City's administrative structure. In keeping with these changes, it has become necessary to update the Hemet Municipal Code, along with other city regulations and policies, to reflect the current titles and responsibilities of city staff accurately.

The proposed ordinance seeks to update all references within the Hemet Municipal Code, city regulations, and policies from the Finance Director to the Administrative Services Director. This change is in recognition of the revised scope of responsibilities and the strategic realignment of the role to serve the City's needs better.

ANALYSIS: