Agenda — Hemet City Council, March 12, 2024 (part 2 of 3)

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2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Yorba Linda 67,233 $103,841 0.12211159%
Unincorporated 132,437 $204,547 0.24053802%
Placer 409,025 $917,996 1.07952076%
Auburn 13,608 $100,000 0.11759532%
Colfax 2,042 $100,000 0.11759532%
Lincoln 51,252 $100,000 0.11759532%
Loomis 6,739 $100,000 0.11759532%
Rocklin 71,663 $110,683 0.13015756%
Roseville 151,034 $233,270 0.27431473%
Unincorporated 112,687 $174,044 0.20466719%
Plumas 18,942 $200,000 0.23519064%
Portola 2,042 $100,000 0.11759532%
Unincorporated 16,900 $100,000 0.11759532%
Riverside 2,435,525 $4,554,736 5.35615595%
Banning 30,877 $100,000 0.11759532%
Beaumont 54,690 $100,000 0.11759532%
Blythe 17,505 $100,000 0.11759532%
Calimesa 10,899 $100,000 0.11759532%
Canyon Lake 11,056 $100,000 0.11759532%
Cathedral City 51,840 $100,000 0.11759532%
Coachella 42,158 $100,000 0.11759532%
Corona 156,778 $242,142 0.28474724%
Desert Hot Springs 32,569 $100,000 0.11759532%
Eastvale 69,929 $108,004 0.12700819%
Hemet 89,646 $138,457 0.16281909%
Indian Wells 4,762 $100,000 0.11759532%
Indio 89,137 $137,671 0.16189462%
Jurupa Valley 105,384 $162,764 0.19140315%
Lake Elsinore 71,615 $110,608 0.13007038%
La Quinta 37,860 $100,000 0.11759532%
Menifee 106,627 $164,684 0.19366074%
Moreno Valley 209,407 $323,426 0.38033439%
Murrieta 111,183 $171,721 0.20193555%
Norco 24,909 $100,000 0.11759532%
Palm Desert 50,889 $100,000 0.11759532%
Palm Springs 44,397 $100,000 0.11759532%
Perris 78,890 $121,845 0.14328356%
Rancho Mirage 16,804 $100,000 0.11759532%
Riverside 317,847 $490,911 0.57728798%
San Jacinto 54,593 $100,000 0.11759532%
Temecula 109,925 $169,778 0.19965072%
Wildomar 36,632 $100,000 0.11759532%
Unincorporated 396,717 $612,724 0.72053522%
Sacramento 1,576,618 $2,594,881 3.05145812%
Citrus Heights 86,367 $133,393 0.15686362%
Elk Grove 176,972 $273,331 0.32142449%
Folsom 84,592 $130,651 0.15363979%
Galt 25,239 $100,000 0.11759532%
Isleton 780 $100,000 0.11759532%
Rancho Cordova 80,359 $124,113 0.14595162%
Sacramento 518,037 $800,102 0.94088204%
Unincorporated 604,272 $933,290 1.09750592%
San Benito 65,479 $300,000 0.35278596%
Hollister 42,554 $100,000 0.11759532%

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Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
San Juan Bautista 2,093 $100,000 0.11759532%
Unincorporated 20,832 $100,000 0.11759532%
San Bernardino 2,187,665 $4,019,920 4.72723827%
Adelanto 36,357 $100,000 0.11759532%
Apple Valley 75,628 $116,806 0.13735897%
Barstow 25,202 $100,000 0.11759532%
Big Bear Lake 5,041 $100,000 0.11759532%
Chino 91,998 $142,090 0.16709090%
Chino Hills 77,964 $120,414 0.14160171%
Colton 53,617 $100,000 0.11759532%
Fontana 212,809 $328,681 0.38651325%
Grand Terrace 13,042 $100,000 0.11759532%
Hesperia 100,324 $154,949 0.18221295%
Highland 56,546 $100,000 0.11759532%
Loma Linda 25,349 $100,000 0.11759532%
Montclair 37,846 $100,000 0.11759532%
Needles 4,876 $100,000 0.11759532%
Ontario 179,516 $277,260 0.32604501%
Rancho Cucamonga 174,476 $269,476 0.31689114%
Redlands 72,585 $112,107 0.13183213%
Rialto 103,954 $160,556 0.18880592%
San Bernardino 220,840 $341,085 0.40109952%
Twentynine Palms 27,685 $100,000 0.11759532%
Upland 79,139 $122,229 0.14373580%
Victorville 136,561 $210,917 0.24802822%
Yucaipa 54,494 $100,000 0.11759532%
Yucca Valley 21,813 $100,000 0.11759532%
Unincorporated 300,003 $463,351 0.54487891%
San Diego 3,287,306 $5,484,529 6.44954913%
Carlsbad 115,585 $178,520 0.20993066%
Chula Vista 276,785 $427,491 0.50270934%
Coronado 22,277 $100,000 0.11759532%
Del Mar 3,929 $100,000 0.11759532%
El Cajon 105,638 $163,157 0.19186448%
Encinitas 61,515 $100,000 0.11759532%
Escondido 150,679 $232,722 0.27366996%
Imperial Beach 26,243 $100,000 0.11759532%
La Mesa 60,472 $100,000 0.11759532%
Lemon Grove 27,242 $100,000 0.11759532%
National City 61,471 $100,000 0.11759532%
Oceanside 173,048 $267,270 0.31429754%
Poway 48,759 $100,000 0.11759532%
San Diego 1,374,790 $2,123,346 2.49695528%
San Marcos 93,585 $144,541 0.16997328%
Santee 59,015 $100,000 0.11759532%
Solana Beach 12,812 $100,000 0.11759532%
Vista 100,291 $154,898 0.18215301%
Unincorporated 513,170 $792,585 0.93204238%
San Francisco 842,754 $1,301,623 1.53064763%
San Joaquin 784,298 $1,426,898 1.67796544%
Escalon 7,362 $100,000 0.11759532%
Lathrop 31,331 $100,000 0.11759532%
Lodi 66,570 $102,817 0.12090742%
Manteca 86,859 $134,153 0.15775721%
Ripon 15,979 $100,000 0.11759532%

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Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Stockton 322,489 $498,080 0.58571899%
Tracy 94,538 $146,013 0.17170416%
Unincorporated 159,170 $245,836 0.28909170%
San Luis Obispo 280,721 $888,372 1.04468373%
Arroyo Grande 18,294 $100,000 0.11759532%
Atascadero 30,480 $100,000 0.11759532%
El Paso de Robles 31,176 $100,000 0.11759532%
Grover Beach 12,707 $100,000 0.11759532%
Morro Bay 10,466 $100,000 0.11759532%
Pismo Beach 7,981 $100,000 0.11759532%
San Luis Obispo 47,653 $100,000 0.11759532%
Unincorporated 121,964 $188,372 0.22151649%
San Mateo 744,662 $2,346,354 2.75920222%
Atherton 6,718 $100,000 0.11759532%
Belmont 27,203 $100,000 0.11759532%
Brisbane 4,721 $100,000 0.11759532%
Burlingame 30,283 $100,000 0.11759532%
Colma 1,370 $100,000 0.11759532%
Daly City 102,875 $158,889 0.18684619%
East Palo Alto 28,963 $100,000 0.11759532%
Foster City 33,056 $100,000 0.11759532%
Half Moon Bay 11,308 $100,000 0.11759532%
Hillsborough 11,018 $100,000 0.11759532%
Menlo Park 33,034 $100,000 0.11759532%
Millbrae 22,512 $100,000 0.11759532%
Pacifica 37,533 $100,000 0.11759532%
Portola Valley 4,289 $100,000 0.11759532%
Redwood City 82,344 $127,179 0.14955687%
San Bruno 42,656 $100,000 0.11759532%
San Carlos 29,837 $100,000 0.11759532%
San Mateo 103,779 $160,285 0.18848808%
South San Francisco 64,492 $100,000 0.11759532%
Woodside 5,212 $100,000 0.11759532%
Unincorporated 61,459 $100,000 0.11759532%
Broadmoor Police Protection District 0 $100,000 0.11759532% Santa Barbara 445,164 $1,119,654 1.31666022%
Buellton 5,055 $100,000 0.11759532%
Carpinteria 12,963 $100,000 0.11759532%
Goleta 32,591 $100,000 0.11759532%
Guadalupe 8,544 $100,000 0.11759532%
Lompoc 43,845 $100,000 0.11759532%
Santa Barbara 86,591 $133,739 0.15727046%
Santa Maria 109,910 $169,755 0.19962347%
Solvang 5,709 $100,000 0.11759532%
Unincorporated 139,956 $216,160 0.25419437%
Santa Clara 1,894,783 $3,339,482 3.92707488%
Campbell 42,833 $100,000 0.11759532%
Cupertino 59,610 $100,000 0.11759532%
Gilroy 59,269 $100,000 0.11759532%
Los Altos 31,526 $100,000 0.11759532%
Los Altos Hills 8,400 $100,000 0.11759532%
Los Gatos 33,062 $100,000 0.11759532%
Milpitas 80,839 $124,855 0.14682342%
Monte Sereno 3,488 $100,000 0.11759532%
Morgan Hill 46,451 $100,000 0.11759532%

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2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Mountain View 83,864 $129,527 0.15231756%
Palo Alto 67,473 $104,211 0.12254749%
San Jose 976,482 $1,508,164 1.77353042%
Santa Clara 130,127 $200,980 0.23634250%
Saratoga 30,667 $100,000 0.11759532%
Sunnyvale 156,234 $241,301 0.28375920%
Unincorporated 84,458 $130,444 0.15339641%
Santa Cruz 266,564 $600,748 0.70645134%
Capitola 9,794 $100,000 0.11759532%
Santa Cruz 64,075 $100,000 0.11759532%
Scotts Valley 12,049 $100,000 0.11759532%
Watsonville 50,669 $100,000 0.11759532%
Unincorporated 129,977 $200,748 0.23607006%
Shasta 180,531 $445,892 0.52434772%
Anderson 11,088 $100,000 0.11759532%
Redding 92,963 $143,580 0.16884357%
Shasta Lake 10,237 $100,000 0.11759532%
Unincorporated 66,243 $102,311 0.12031351%
Sierra 3,229 $200,000 0.23519064%
Loyalton 737 $100,000 0.11759532%
Unincorporated 2,492 $100,000 0.11759532%
Siskiyou 43,830 $1,100,000 1.29354852%
Dorris 847 $100,000 0.11759532%
Dunsmuir 1,681 $100,000 0.11759532%
Etna 674 $100,000 0.11759532%
Fort Jones 684 $100,000 0.11759532%
Montague 1,215 $100,000 0.11759532%
Mount Shasta 3,204 $100,000 0.11759532%
Tulelake 886 $100,000 0.11759532%
Weed 2,828 $100,000 0.11759532%
Yreka 7,772 $100,000 0.11759532%
Unincorporated 24,039 $100,000 0.11759532%
Lake Shastina Community Services District 0 $100,000 0.11759532% Solano 447,241 $1,031,835 1.21338963%
Benicia 26,656 $100,000 0.11759532%
Dixon 19,083 $100,000 0.11759532%
Fairfield 119,897 $185,179 0.21776231%
Rio Vista 9,925 $100,000 0.11759532%
Suisun City 28,896 $100,000 0.11759532%
Vacaville 101,257 $156,390 0.18390751%
Vallejo 123,190 $190,265 0.22374321%
Unincorporated 18,337 $100,000 0.11759532%
Sonoma 482,404 $1,275,577 1.50001886%
Cloverdale 8,905 $100,000 0.11759532%
Cotati 7,397 $100,000 0.11759532%
Healdsburg 11,030 $100,000 0.11759532%
Petaluma 58,945 $100,000 0.11759532%
Rohnert Park 43,998 $100,000 0.11759532%
Santa Rosa 175,775 $271,482 0.31925044%
Sebastopol 7,489 $100,000 0.11759532%
Sonoma 10,779 $100,000 0.11759532%
Windsor 25,942 $100,000 0.11759532%
Unincorporated 132,144 $204,095 0.24000586%

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2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Stanislaus 549,466 $1,318,482 1.55047341%
Ceres 48,386 $100,000 0.11759532%
Hughson 7,495 $100,000 0.11759532%
Modesto 217,880 $336,513 0.39572343%
Newman 12,244 $100,000 0.11759532%
Oakdale 23,071 $100,000 0.11759532%
Patterson 24,370 $100,000 0.11759532%
Riverbank 24,583 $100,000 0.11759532%
Turlock 71,531 $110,479 0.12991781%
Waterford 8,872 $100,000 0.11759532%
Unincorporated 111,034 $171,491 0.20166493%
Sutter 99,145 $307,594 0.36171571%
Live Oak 9,394 $100,000 0.11759532%
Yuba City 69,663 $107,594 0.12652507%
Unincorporated 20,088 $100,000 0.11759532%
Tehama 65,052 $400,000 0.47038128%
Corning 8,100 $100,000 0.11759532%
Red Bluff 14,605 $100,000 0.11759532%
Tehama 424 $100,000 0.11759532%
Unincorporated 41,923 $100,000 0.11759532%
Trinity 16,023 $100,000 0.11759532%
Tulare 475,014 $1,135,678 1.33550376%
Dinuba 25,127 $100,000 0.11759532%
Exeter 10,257 $100,000 0.11759532%
Farmersville 10,239 $100,000 0.11759532%
Lindsay 12,566 $100,000 0.11759532%
Porterville 62,345 $100,000 0.11759532%
Tulare 69,462 $107,283 0.12616000%
Visalia 142,091 $219,458 0.25807205%
Woodlake 7,648 $100,000 0.11759532%
Unincorporated 135,279 $208,937 0.24569979%
Tuolumne 55,291 $200,000 0.23519064%
Sonora 5,144 $100,000 0.11759532%
Unincorporated 50,147 $100,000 0.11759532%
Ventura 833,652 $1,614,853 1.89899119%
Camarillo 70,171 $108,378 0.12744772%
Fillmore 16,469 $100,000 0.11759532%
Moorpark 35,399 $100,000 0.11759532%
Ojai 7,466 $100,000 0.11759532%
Oxnard 200,050 $308,975 0.36333979%
Port Hueneme 21,599 $100,000 0.11759532%
San Buenaventura 108,231 $167,161 0.19657400%
Santa Paula 30,892 $100,000 0.11759532%
Simi Valley 124,985 $193,038 0.22700336%
Thousand Oaks 124,592 $192,431 0.22628958%
Unincorporated 93,798 $144,870 0.17036014%
Yolo 221,165 $500,189 0.58819927%
Davis 64,869 $100,189 0.11781799%
West Sacramento 52,837 $100,000 0.11759532%
Winters 7,422 $100,000 0.11759532%
Woodland 60,137 $100,000 0.11759532%

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2022-23 Enhancing Law Enforcement Activities Subaccount Citizens' Option for Public Safety
Front-line Law Enforcement Allocation for 2022-23

ATTACHMENT II
City/County
City/County
Population Estimates
1/1/2022
Projected Allocations by
City/County
Percent of Allocation by
City/County
Unincorporated 35,900 $100,000 0.11759532%
Yuba 82,275 $301,607 0.35467594%
Marysville 12,824 $100,000 0.11759532%
Wheatland 3,664 $100,000 0.11759532%
Unincorporated 65,787 $101,607 0.11948530%
CALIFORNIA TOTAL 39,185,605 $85,037,400 100.00000000%
CALIFORNIA CITY TOTAL 32,813,058 $73,282,889 86.17724493%

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State Controller's Office
2022-2023 Enhancing Law Enforcement Activities Growth Special Account Citizens' Option for Public Safety - Front-line Law Enforcement Front-line Law Enforcement City Allocation
Filter City/County
City/County
Population
Estimates
1/1/2022
Projected
Allocation by
City/County
Percent of
Allocation by
City/County
Front-line Law
Enforcement
$73,267,334.28
Riverside County Riverside County 2,435,525 4,554,735.70 5.35615593% $3,924,312.63 Riverside County Banning 30,877 100,000.00 0.11759532% $86,158.96 Riverside County Beaumont 54,690 100,000.00 0.11759532% $86,158.96 Riverside County Blythe 17,505 100,000.00 0.11759532% $86,158.96 Riverside County Calimesa 10,899 100,000.00 0.11759532% $86,158.96 Riverside County Canyon Lake 11,056 100,000.00 0.11759532% $86,158.96 Riverside County Cathedral City 51,840 100,000.00 0.11759532% $86,158.96 Riverside County Coachella 42,158 100,000.00 0.11759532% $86,158.96 Riverside County Corona 156,778 242,141.65 0.28474724% $208,626.71 Riverside County Desert Hot Springs 32,569 100,000.00 0.11759532% $86,158.96 Riverside County Eastvale 69,929 108,004.46 0.12700819% $93,055.52 Riverside County Hemet 89,646 138,457.12 0.16281909% $119,293.21 Riverside County Indian Wells 4,762 100,000.00 0.11759532% $86,158.96 Riverside County Indio 89,137 137,670.97 0.16189461% $118,615.87 Riverside County Jurupa Valley 105,384 162,764.26 0.19140315% $140,235.99 Riverside County Lake Elsinore 71,615 110,608.47 0.13007038% $95,299.10 Riverside County La Quinta 37,860 100,000.00 0.11759532% $86,158.96 Riverside County Menifee 106,627 164,684.06 0.19366074% $141,890.06 Riverside County Moreno Valley 209,407 323,426.48 0.38033439% $278,660.87 Riverside County Murrieta 111,183 171,720.74 0.20193555% $147,952.79 Riverside County Norco 24,909 100,000.00 0.11759532% $86,158.96 Riverside County Palm Desert 50,889 100,000.00 0.11759532% $86,158.96 Riverside County Palm Springs 44,397 100,000.00 0.11759532% $86,158.96 Riverside County Perris 78,890 121,844.61 0.14328356% $104,980.04 Riverside County Rancho Mirage 16,804 100,000.00 0.11759532% $86,158.96 Riverside County Riverside 317,847 490,910.69 0.57728798% $422,963.51 Riverside County San Jacinto 54,593 100,000.00 0.11759532% $86,158.96 Riverside County Temecula 109,925 169,777.78 0.19965072% $146,278.76 Riverside County Wildomar 36,632 100,000.00 0.11759532% $86,158.96 Riverside County Unincorporated 396,717 612,724.41 0.72053521% $527,916.84

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Mar 12 2024
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Daniel Cortese, Environmental Compliance Coordinator;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Accepting the Funding Award in the Amount of $290,915 from the State of California, Department of Recycling Resources and Recovery, Through the SB 1383 Local Assistance Grant Program (OWR4) and Authorizing the Administrative Services Director to Record Revenues to Account 110-0454 in the Amount of $290,915, and to Record a Supplemental Appropriation of $290,915 in the Public Works Park Fund 110-4250-2801 for Eligible Funding Expenditures

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Accepting the Funding Award in the Amount of $290,915 from the State of California, Department of Recycling Resources and Recovery, Through the SB 1383 Local Assistance Grant Program (OWR4) and Authorizing the Administrative Services Director to Record Revenues to Account 110-0454 in the Amount of $290,915, and to Record a Supplemental Appropriation of $290,915 in the Public Works Park Fund 110-4250-2801 for Eligible Funding Expenditures.

BACKGROUND:

The Department of Resources Recycling and Recovery (CalRecycle) is administering a grant program meant to provide aid in the implementation of regulations adopted by CalRecycle pursuant to Chapter 395, Statutes of 2016, and SB170 Budget Act of 2021. This non-competitive grant program provides funding to local jurisdictions to assist with the implementation of regulation requirements associated with SB 1383, including but not limited to:

1. Capacity Planning

2. Collection

3. Edible Food Recovery

4. Education and outreach (includes organic waste & edible food recovery)

5. Enforcement and Inspection

6. Program Evaluation/Gap Analysis

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7. Procurement Requirements

8. Record Keeping

ANALYSIS:

The City of Hemet intends to utilize the grant funds to perform a variety of major efforts. First, the City intends to utilize the funds to supplement the education and outreach efforts of the City's franchise hauler by expanding outreach to the Hemet Unified School District (HUSD). The City intends to continue an outreach program that targets elementary school students. The City would also like to purchase small household food waste pails to distribute to residents.

Secondly, the City intends to procure and apply recovered/recycled organic products (i.e. Mulch) throughout the City of Hemet’s Landscape Maintenance Districts (LMD), City facilities and City parks.

Finally, the City intends to explore additional capacity program outreach, looking for opportunities to align this grant with the City's Homeless outreach to ensure that the maximum amount of edible food can be redirected into food banks and homelessness programs.

DISCUSSION:

The SB 1383 regulations require that jurisdictions conduct education and outreach on organic recycling to all residents, businesses (including those that generate edible food that can be donated), haulers, solid waste facilities, local food banks, and other food recovery organizations.

CalRecycle notified City staff that additional funds became available and that the amount that can be allocated to Hemet increased from $166,510 to $290,915.

PREVIOUS COUNCIL ACTION:

December 12, 2023 - The City Council approved the application for the SB1383 Local Assistance Grant Application for $166,510 to supplement the education and outreach efforts of the City's franchise hauler by expanding outreach to the HUSD, to procure and apply recovered/recycled organic products (e.g. mulch) throughout the City of Hemet’s Landscape Maintenance Districts (LMD), and to explore additional capacity program outreach to align this grant with the City's homeless outreach to ensure that the maximum amount of edible food can be redirected into food banks and homeless mitigation efforts.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

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GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.

Objective 3: Increase the community's pride within the City.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 2: Develop concepts and programs to enhance the quality of life services.

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

FISCAL IMPACT:

There is a request to increase revenue appropriations in account 110-0454 in the amount of $290,915, and record a supplemental appropriation of $290,915 in the Public Works Park Fund 110- 4250-2801 for Eligible Funding Expenditures.

ALTERNATIVE(S):

The Council may choose not to accept the grant award and provide alternate direction to the City Manager.

ATTACHMENT(S):

Attachment 1_Resolution for SB1383 Local Assistance Grant

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, ACCEPTING THE FUNDING
AWARD IN THE AMOUNT OF $290,915 FROM THE

STATE OF CALIFORNIA, DEPARTMENT OF RECYCLING
RESOURCES AND RECOVERY, THROUGH THE SB 1383
LOCAL ASSISTANCE GRANT PROGRAM (OWR4); AND

AUTHORIZE THE ADMINISTRATIVE SERVICES
DIRECTOR TO RECORD REVENUES TO ACCOUNT 110-
0454 IN THE AMOUNT OF $290,915, AND TO RECORD A
SUPPLEMENTAL APPROPRIATION IF $290,915 IN THE
PUBLIC WORKS PARK FUND 110-4250-2801 FOR

ELIGIBLE FUNDING EXPENDITURES
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the City of Hemet, approved Ordinance 1986 amending Chapter 62 of the Hemet Municipal Code to incorporate the State mandated requirements of Senate Bill 1383 on November 9, 2021, held a second reading on December 14, 2021 and that said Ordinance became effective on or about January 14, 2022; and WHEREAS, the Department of Resources Recycling and Recovery (CalRecycle) offers the SB 1383 Local Assistance Grant Program pursuant to Chapter 395, Statutes of 2016; and
WHEREAS, this non-competitive grant program will provide one-time funding to local jurisdictions to assist with the implementation of regulation requirements associated with SB 1383; and

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CITY OF HEMET RESOLUTION NO. 2024-XXX 2
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WHEREAS, the City is eligible for the receipt of grant funds in the amount of $290,915 which may be used to supplement the education and outreach efforts of the City's franchise hauler, by expanding outreach to the Hemet Unified School District; and WHEREAS, continuing an outreach program that targets elementary school students; and purchasing small household food waste pails to distribute to residents; and
WHEREAS, procure and apply recovered/recycled organic products (i.e. Mulch) throughout the City of Hemet’s Landscape Maintenance District’s (LMD); and WHEREAS, explore additional capacity program outreach, looking for opportunities to align this grant with the City's Homeless outreach to ensure that the maximum amount of edible food can be redirected into food banks and homeless program; and
WHEREAS, The City Council approved the SB1383 Local Assistance Grant Application for $166,510 on December 12, 2023, subject to adoption of a resolution of the City authorizing and accepting said grant; and
WHEREAS, City staff were notified by CalRecycle on February 5, 2024 that additional funds could be allocated to Hemet and then provided the final amount of $290,915 a couple weeks later.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1.The above recitals are all true and correct
SECTION 2.Approves acceptance of the SB 1383 Local Assistance Grant Program in the Amount of $290,915;

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CITY OF HEMET RESOLUTION NO. 2024-XXX 3
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SECTION 3.Authorizes the Administrative Services Director to Record Revenues to Account 110-0454 in the amount of $290,915, and to Record a Supplemental Appropriation of $290,915 in the Public Works Park Fund 110-4250-2801 for Eligible Funding Expenditures.

SECTION 4.. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.

SECTION 5. This Resolution shall take effect upon its adoption.

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CITY OF HEMET RESOLUTION NO. 2024-XXX 4
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PASSED, APPROVED AND ADOPTED this 12th day of March, 2024. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2024-XXX 5
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 12th day of March, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Mar 12 2024
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Jilleen Ferris, Deputy Public Works Director/Assistant City Engineer;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving the Right of Entry and License Agreement Between the City of Hemet and ROI Desert Partners, LLC, Regarding the Property Identified as Tres Cerritos East and Authorizing the City Manager to Execute the Agreement in the Final Form and Format as Approved by the City Attorney

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, approving the Right of Entry and License Agreement between the City of Hemet and ROI Desert Partners, LLC, regarding the property identified as Tres Cerritos East and authorizing the City Manager to execute the agreement in the final form and format as approved by the City Attorney.

BACKGROUND:

The Seattle Basin, located at Cawston Avenue and Seattle Street, is currently a City-maintained basin that collects flows from a large portion of the city. The basin is located where the Riverside County Flood Control and Water Conservation District (RCFC&WCD) West Hemet Master Drainage Plan (MDC) Line C is located, or Line 2C as identified in the Hemet Master Flood Control and Drainage Plan. The West Hemet MDP identifies this facility as a 7’ wide by 6’ deep trapezoidal channel with 1.5 to 1 side slopes. The Line C downstream of Seattle Basin has not yet been constructed, resulting in the system functioning as a basin rather than a channel.

Flows that reach Seattle Basin have historically overtopped Cawston Avenue to the west during heavy rain events, causing damage to the street and shoulders. Pumps have been utilized to alleviate some of the flooding by pumping flows from Seattle Basin to west of Cawston Avenue.

ANALYSIS:

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ROI Desert Partners, LLC owns this property west of Cawston Avenue. To continue pumping onto this property, the owner wishes to enter a Right of Entry and License agreement with the City of Hemet. The agreement sets forth the terms and conditions of pumping onto the property. Currently, RCFC&WCD is developing an agreement with the City of Hemet for the design and ultimate construction of the extension of the Line C system, which would provide an adequate outlet for the Seattle Basin and alleviate the need for pumping flows onto the adjacent property.

DISCUSSION:

Staff recommends that the City Council Adopt a Resolution approving the Right of Entry and License Agreement between the City of Hemet and ROI Desert Partners, LLC, regarding the property identified as Tres Cerritos East (Tract 36759) and authorize the City Manager to execute the agreement in the final form and format as approved by the City Attorney. The proposed agreement will allow the City to continue pumping water from the Seattle Basin during significant rain events to prevent flooding that otherwise occurs in this neighborhood when Seattle Basin receives stormwater flows that exceed its capacity.

PREVIOUS COUNCIL ACTION:

There has been no previous City Council action.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

Objective 3: Increase Public Safety visibility and response.

FISCAL IMPACT:

There are no fiscal impacts to the General Fund.

ALTERNATIVE(S):

1.Do not approve the Right of Entry and License Agreement.

2.Provide alternative direction to the City Manager.

ATTACHMENT(S):

Attachment 1 - Resolution Approving ROE and License Agreement Attachment 2 - Seattle Basin ROE Agreement FINAL (1)

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, APPROVING THE RIGHT OF

ENTRY AND LICENSE AGREEMENT BETWEEN THE

CITY OF HEMET AND ROI DESERT PARTNERS, LLC

REGARDING THE PROPERTY IDENTIFIED AS TRES

CERRITOS EAST AND AUTHORIZE THE CITY MANAGER

TO EXECUTE THE AGREEMENT IN THE FINAL FORM

AND FORMAT AS APPROVED BY THE CITY ATTORNEY
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, Seattle Basin is located at Cawston Avenue and Seattle Street, and collects flows from a large portion of the City; and
WHEREAS, currently there is no outlet facility for the Seattle Basin; and WHEREAS, the City is currently working with Riverside County Flood Control and Water Conservation District to design and construct the Master Drainage Plan Facility Line C; and
WHEREAS, flows from Seattle Basin have historically overtopped Cawston Avenue causing damage to the street and shoulders; and
WHEREAS, the City currently utilizes pumps to alleviate some of the flooding by pumping flows from Seattle Basin to west of Cawston Avenue; and WHEREAS, the owner, ROI Desert Partners, LLC, of the property known as Tract 36759 (Tres Cerritos East) desires to enter into a Right of Entry Agreement and

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CITY OF HEMET RESOLUTION NO. 2024-XXX 2
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License with the City to allow such pumping and water management on their property; and
WHEREAS, City staff recommends approval of the proposed Right of Entry and License Agreement.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1.FINDINGS - The recitals set forth above are hereby adopted as findings in support of this Resolution.

SECTION 2.The City Council hereby approves the Right of Entry and License Agreement between the City of Hemet and ROI Desert Partners, LLC regarding the property identified as Tres Cerritos East.

SECTION 3.The City Council hereby authorizes the City Manager to execute the Right of Entry and License Agreement in the final form as approved by the City Attorney.

SECTION 4.The agreement shall be effective upon adoption by the City Council.

PASSED, APPROVED AND ADOPTED this 12th day of March, 2024. ____________________________
Joe Males, Mayor
ATTEST:

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CITY OF HEMET RESOLUTION NO. 2024-XXX 3
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_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2024-XXX 4
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State of California )
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City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 12th day of March, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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Right of Entry and License Agreement
City of Hemet and ROI Desert Partners, LLC

RIGHT OF ENTRY AND LICENSE AGREEMENT BETWEEN THE CITY OF HEMET AND ROI DESERT PARTNERS, LLC. REGARDING THE PROPERTY IDENTIFIED AS TRES CERRITOS EAST This Right of Entry and License Agreement (“Agreement”) is made this [ ] of [ ] 2024 between the City of Hemet, a municipal corporation (“CITY”) in Riverside County of the State of California, and ROI Desert Partners, LLC, a Delaware limited liability company (“OWNER”). Collectively, the CITY and the OWNER are referred to as the “Parties.”

RECITALS
WHEREAS, the OWNER owns the real Property legally described on Exhibit A attached hereto and incorporated herein by this reference (the “Property”); and WHEREAS, prior to the date of this Agreement, the CITY has periodically entered upon the Property and undertaken various activities upon the Property to prevent area flooding; and WHEREAS, the Riverside County Flood Control and Water Conservation District (the “DISTRICT”) is in the process of designing and constructing master drainage infrastructure upon and across the Property and adjacent property (the “Infrastructure”); and WHEREAS, the CITY desires to enter the Property for the purposes of pumping water from the Seattle basin to prevent area flooding until completion of the Infrastructure, and the OWNER desires to permit the CITY to enter the Property for said purpose; and WHEREAS, the Parties wish to formalize an agreement to ensure the responsible and coordinated handling of water pumping activities on the Property from and after the date hereof.

NOW, THEREFORE, in consideration of the foregoing recitals, the mutual covenants contained in this Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the CITY and OWNER agree as follows:

Section 1: Purpose
OWNER hereby grants the CITY and its agents the right of entry to discharge stormwater flows pumped from Seattle Basin (“Work”) in, on, over, and across the Property legally described on Exhibit A attached hereto. This right of entry is subject to all valid rights existing in the Property

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as of the effective date of this Agreement. OWNER reserves the right to grant others the privilege to use the Property and the Parties expressly agree the right to enter is not exclusive.

Section 2: Use
The CITY shall have the right to enter upon the Property to perform the Work and for other purposes related to the Work. The CITY shall endeavor to provide the OWNER with at least two days advance notice of its intent to enter the Property to perform Work. In the event of a heavier than anticipated storm event, the notice will be provided as soon as practicable. The notice shall include the date, time, and estimated duration of the Work. The CITY shall be responsible for the water pumped onto the Property from the time it is pumped until it is fully discharged from the Property unless the owner advises that the water will be utilized for farming purposes upon which the City will no longer be responsible.

The CITY shall conduct an inspection of the Property after the Work and provide a report of the inspection to the Owner within 5 business days following the inspection.

Section 3: Term
The term of this Agreement shall commence on [ ]. This Agreement shall be in full force for/until the earlier of termination pursuant to Section 4 below or such time that the Infrastructure is completed (“Termination Date”) unless the Parties approve the extension of this Agreement by written amendment. The expiration of the term of this Agreement shall not relieve the Parties of any obligations or liabilities arising out of acts or omissions occurring before the termination of this Agreement.

Section 4: Termination
Either party may terminate this Agreement at any time without cause, provided each party shall provide the other party with written notice of such intent to terminate this Agreement at least 30 days prior to the effective Termination Date.

Section 5: Conditions
The CITY shall use best efforts to (a) perform the Work safely, and (b) schedule and perform the Work with the Owner and its agents or representatives so as to minimize interference with the operation of the Property and any other work taking place thereon, and (c) Notwithstanding the foregoing, attached hereto as Exhibit A is a sketch of approved initial locations for the Work. OWNER shall provide not less than 5 business days of advance written notice to CITY of any requests related to the Work.

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Section 6: CITY’s Covenants
The CITY hereby covenants and agrees to: (a) promptly and adequately repair any damage to the Property caused by the CITY by restoring the damaged area(s) as close to the original condition before such damage, the CITY shall undertake these repairs within a reasonable timeframe (b) comply with all federal, state and municipal laws, orders, rules and regulations applicable to the Property in relation to CITY's particular use; (c) during the Term of this Agreement, maintain commercial general liability insurance with a limit of $1,000,000 each occurrence and $2,000,000 in aggregate; (d) during the Term of this Agreement, provide OWNER with a certificate of insurance reasonably acceptable to OWNER; and (e) not to disrupt or interfere with other providers of services in the Property or with any tenant's use and enjoyment of their leased premises or the common areas of the Property. The limits of insurance required hereunder may be satisfied by any combination of primary or excess (umbrella) coverage. The terms of subsections (a), (b), and (e) of this Section 6 shall survive any termination of this Agreement.

Section 7: Owner's Covenants
OWNER shall not obstruct, use, or permit any other party to use the Property or areas of Property in any manner that will unreasonably interfere with the Work. OWNER hereby covenants and agrees: (a) that Owner is the owner of the Property, or the authorized agent of such OWNER, with full authority to bind such owner to the terms and conditions of this Agreement; (b) OWNER shall utilize diligent good faith efforts that ensure that maintenance, repair, or other work upon the Property is undertaken in a manner that minimizes any adverse impacts on the Work; and (c) to use reasonable efforts to notify the CITY if and when OWNER becomes aware of any damage to the Property concerning the CITY’s Work.

Section 8: CITY Equipment
The CITY shall construct, install, own, and maintain pumps, pipes, hoses, and all appurtenances (“Equipment”) on the Property relating to the Work described in this Agreement. All parts of the CITY’s Equipment located in and on the Property, regardless of whether within or outside of a building, overhead, above, or underground, shall remain the property of the CITY. The Equipment and any other personal property in the Property belonging to the CITY shall be there at the sole risk of the CITY, and OWNER shall not be liable for damage thereto or theft, misappropriation, or loss thereof, except due to OWNER's gross negligence or willful misconduct. The CITY shall remove all of its Equipment from the Property prior to the termination of this Agreement.

Section 9: Condition of Premises
The CITY has inspected the Property and accepts the same “as is.” The City shall restore the Property to its condition, as nearly as possible, before any disturbance that the CITY is

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responsible for during the exercise of its rights herein. The CITY shall comply with all applicable laws, ordinances, rules, and regulations in exercising the privileges granted herein.

Section 10: Access
Other than in the event of emergency repair functions, OWNER shall provide access to the Property at reasonable times mutually agreed upon by the Parties so that the CITY may perform the Work described in this Agreement.

Section 11: Indemnification
To the fullest extent permitted by law, the CITY shall indemnify and hold harmless OWNER (and its officers, directors, shareholders, partners, employees, and representatives) from and against all third-party claims, demands, causes of actions, suits for illness, injuries to persons, destruction of or damage to property, costs, expenses and all reasonable expenses, legal or otherwise, to the extent arising out of the CITY’s negligent acts or omissions. Notwithstanding anything in this Agreement to the contrary, in no event shall this Agreement be construed to require an indemnifying Party to indemnify, defend, hold harmless, or in any way become liable for the other Party's willful misconduct or gross negligence, whether whole or in part. The terms of this Section 11 shall survive any termination of this Agreement.

Section 12: Successors and Assigns
Neither Party to this Agreement shall assign its duties and obligations hereunder without the prior written consent of the other Party, which consent may be granted or withheld in the sole and absolute discretion of the applicable Party, provided that OWNER may freely assign this Agreement to any successor owner of the Property. This Agreement shall not create any rights or benefits to Parties other than the CITY and OWNER and, to the extent assigned by OWNER to a successor owner of the Property, to such successor owner. To the extent any rights or obligations under this Agreement remain in effect, this Agreement shall be binding upon and enforceable against and shall inure to the benefit of the Parties hereto and their respective heirs, legal representatives, successors, and permitted assigns.

Section 13: No Recording of Agreement
In no event shall this Agreement or any memorandum hereof be recorded, and any such recordation or attempted recordation shall constitute a breach of this Agreement by the party responsible for such recordation or attempted recordation.

Section 14: Default
In the event either Party fails to comply with any provisions of this Agreement (“Default”), which Default shall not have been cured by the defaulting Party within 15 DAYS after receiving

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written notice specifying such Default from the non-defaulting Party, then the non-defaulting Party may immediately or any time thereafter terminate this Agreement upon written notice to the defaulting Party. Each Party shall have the right to prosecute any proceedings at law or in equity against any other party, person, or entity, violating or attempting to violate the performance of any of the provisions contained in this Agreement or to recover damages for any such violation or default.

Section 15: Notice
All notices, demands, and other communications shall be given in writing and delivered by certified mail, postage prepaid, and return receipt requested or by personal delivery. Notices shall be considered given upon the earlier of (a) personal delivery or (b) two (2) business days following deposit in the United States mail, postage prepaid, certified, or registered, return receipt requested. Notices shall be addressed as provided below for the respective Party, provided that if any Party gives notice in writing of a change of name or address, notices to such party shall thereafter be given as demanded in that notice:

Notice to OWNER:

ROI Desert Partners, LLC
3161 Michelson, Ste. 425
Irvine, CA 92612
[email protected]
(949) 210-9878
Notice to CITY:

City of Hemet - Public Works Director
445 E. Florida Avenue
Hemet, CA 92543
[email protected]
951-765-2360
Section 16: Association
Nothing contained herein shall be construed as granting to the CITY any property or ownership rights in the Property or creating a partnership or joint venture between OWNER and the CITY.

Section 17: Force Majeure
CITY shall not be responsible for any delays resulting from actions or inactions of the OWNER or third parties. In the event that the Work is interrupted due to causes reasonably outside of its control, the CITY's schedule for performance shall be equitably adjusted. Neither Party shall

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hold the other responsible for damages or delays in performance caused by force majeure, acts of God, or other events beyond the reasonable control of the other Party.

Section 18: Disputes
The Parties agree to promptly resolve their differences through good faith negotiations as a condition precedent to filing a formal claim. If disputes remain following such good faith negotiations between the Parties, the remaining dispute shall be submitted to a senior representative of each Party who shall have the authority to enter into an agreement to resolve the dispute (“Representative”). The Representatives shall not have been directly involved in the performance of the Work and shall negotiate in good faith. If the Representatives are unable to resolve the dispute within 30 days or within such period as the Representatives may agree, the dispute shall be mediated by an independent third party agreed to by both Parties. Any disputes or portions thereof remaining following mediation shall be determined by remedies at law or equity, as they may be available, subject to the limitations in this Agreement. Any applicable statute of limitations on any claim in any way related to this Agreement shall commence to run, and alleged cause of action shall be deemed to have accrued no later than the date of the termination of this Agreement by either Party.

Section 19: Attorneys’ Fees
In the event that a suit or any other court action is brought for the enforcement of this Agreement or as the result of any alleged breach thereof, the prevailing Party in such suit shall be entitled to recover their reasonable attorneys’ fees, costs, and expenses from the losing Party or parties, and any judgment or decree rendered in such proceedings shall include an award thereof.

Section 20: Severability and Governing Law
The provisions of this Agreement shall be enforced to the fullest extent permitted by law. If any provision of this Agreement is found to be invalid or unenforceable, the provision shall be construed and applied in a way that comes as close as possible to expressing the intention of the Parties with regard to the provisions and that saves the validity and enforceability of the provision. If any provision or portion of this Agreement is held unenforceable or invalid, the remaining provisions or portions shall remain in full force and effect. This Agreement shall be governed by the laws of the state of California in Riverside County which the Property is located.

Section 21: Entire Agreement
This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof, and there are no other terms, oral or written, except as herein expressed. This Agreement supersedes all other right of entry and license agreements between

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the Parties, either oral or in writing. This Agreement may be executed in counterparts and each counterpart constitutes an original document. The section headings in this Agreement are for convenience only and shall not be deemed to limit or define the contents of this Agreement.

Section 22: Mutual Agreement
The Parties acknowledge and agree that the terms and provisions of this Agreement have been negotiated and discussed between the Parties and their attorneys. This Agreement reflects the Parties’ mutual agreement. It would be inappropriate to deem any Party the drafter of this Agreement. Therefore, no presumption for or against the validity or as to any interpretation hereof, based upon the identity of the drafter, shall be applicable in interpreting or enforcing this Agreement.

Section 23: Amendments
This Agreement may be amended, changed, or modified only by written amendment executed by the Parties.

Section 24: Waiver
No waiver of any provision of this Agreement shall be valid unless in writing signed by the party charged. Nothing herein shall constitute a waiver by OWNER or the CITY of any rights either party may have now or in the future. Including without limitation any rights arising out of eminent domain laws or arising out of the CITY’s actions upon and with respect to the Property prior to the date of this Agreement.
[Signatures on the Following Page]

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IN WITNESS WHEREOF, THE PARTIES HAVE CAUSED THIS AGREEMENT TO BE EXECUTED AS OF THE DATE FIRST ABOVE WRITTEN.

ROI Desert Partners, LLC,
a Delaware limited liability company
BY: ___________________________________
Name: ________________________________
Title: _________________________________
City of Hemet:
_______________________________________
Mark Prestwich
City Manager

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EXHIBIT A

LEGAL DESCRIPTION OF THE PROPERTY
THE LAND REFERRED TO HEREIN AS THE “LAND” IS SITUATED IN THE STATE OF CALIFORNIA, COUNTY OF RIVERSIDE, CITY OF HEMET, AND IS MORE PARTICULARLY DESCRIBED AS FOLLOWS:

LOTS 5 THROUGH 8, INCLUSIVE, 10 THROUGH 14, INCLUSIVE, LOTS A, B, E, F, H, I, K AND L OF TRACT NO. 36759, IN THE CITY OF HEMET, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, ACCORDING TO THE MAP THEREOF RECORDED DECEMBER 6, 2016 IN BOOK 453 OF MAPS, PAGES 53 THROUGH 61 INCLUSIVE, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.

APN: 448-100-036 and 448-100-037 and 448-100-038 and 448-100-039 and 448-100-041 and 448-100- 045 and 448-100-046 and 448-100-047 and 448-100-048 and 448-100-049 and 448-100-050 and 448- 100-051 and 448-110-025 and 448-110-026 and 448-110-027 and 448-110-028 and 448-110-030 and 448-110-031 and 448-110-032 and 448-110-033 and 448-110-034 and 448-110-035 and 448-110-037 [Map: See attached Map OR Sketch of Premises]

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EXHIBIT A Continued

MAP OF THE PROPERTY

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Mar 12 2024
Department: Library
Submitted by: Mark Prestwich, City Manager
Kathye Caines, Senior Librarian;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution Of The City Council Of The City Of Hemet, California, Approving The Agreement With Gigakom, For Firewall Services For The Public Library In The Amount Of $93,614.41 And Authorizing The Administrative Services Director To Appropriate $93,614.41 From The American Rescue Plan Act (Arpa) Funds To Fund The Total Cost Of The Agreement; And Authorize The City Manager To Execute All Documents Regarding This Agreement

RECOMMENDED ACTION:

It is respectfully recommended:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving the Agreement with GigaKom, for Firewall Services for the Public Library in the Amount of $93,614.41 and Authorizing the Administrative Services Director to Appropriate $93,614.41 from the American Rescue Plan Act (ARPA) Funds to Fund the Total Cost of the Agreement; and Authorize the City Manager to Execute All Documents Regarding this Agreement.

BACKGROUND:

The firewall for the Public network of the Hemet Public Library is over 7 years old and in need of replacement. The firewall protects the public who use our public access internet during open hours from malware and ransom ware and runs 24 hours a day, seven days a week, 365 days a year for 7 years. This firewall provides the required security for all technology used in the Library including the library automation including the 24/7 Kiosk, self-check outs and returns. The Library depends on secure technology for the alarms, patrons depend on the to the library for job searches, applying for federal or state benefits and connecting with the world.

The Library's current infrastructure is supported by Meraki firewall, switching and wireless network access points. All equipment has reached an end of life or end of sale. These network upgrades will improve infrastructure, switching security and Wireless Infrastructure for Library staff and patrons.

Client First has been retained to assist in creating the necessary assessment for the Library and creating an RFP. As a result, on December 21, 2023 an RFP was published and included language

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for the selected vendor to use the Library's E-Rate discount. Any questions were submitted by January 3, 2024 and answered January 10, 2024. The Bid process closed January 19, 2024.

ANALYSIS:

All options were reviewed by Client First and City Staff to determine the best fit for the Hemet Public Library. An RFP was sent out and there were six responsive proposals on or before January 19, 2024. Each vendor provided a three year proposal and a five year proposal solution.

Significant savings were found, as a portion of the expenses qualify for an 80% E-Rate discount through the Federal E-Rate program that is currently use for the Corporation for Education Network Initiatives in California (CENIC) backbone for the public patron network. "CENIC provides cost- effective, high-bandwidth networking to support our community members — responding to the needs of their faculties, staff, students, and associated research groups — and to facilitate excellence in scientific, education, government, and private sector collaboration and innovation." https://cenic.org

Vendor Total E-Rate Eligible
GA Technical Services 5Yr. $127,957.86 $117,409.28
GigaKom 5 Yr. $93,614.41 $86,560.85
KDC Tech 5 Yr. $138,249.65 $127,540.46
Netxperts 5 Yr. $108,527.49 $101,865.61
Sable Computers 5yr $106,402.69 $98,609.70

As a result, the City will be able to seek reimbursement for 80% of the $86,560.85 contract expense, resulting in a savings of $69,248.68. Filing for E-Rate has a window that closes March 27, 2024 to be approved the Federal Communications Commission.

PREVIOUS COUNCIL ACTION:

City Council approved funding for a Library Firewall, March 4, 2022.

STRATEGIC PLAN INTEGRATION:

GOAL TWO: ECONOMIC OPPORTUNITY
To ensure that Hemet is a hub, with access to quality jobs, shopping options, and a varied and sustained tax base.

Objective 1: Develop business practices that welcome new development by streamlining processes.

Objective 2: Provide resources for new businesses to enhance the customer service experience.

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.

Objective 2: Increase transparency for the public.

Objective 3: Increase the community's pride within the City.

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

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Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

Objective 5: Streamline fire prevention coordination efforts.

FISCAL IMPACT:

Supplemental Appropriations are being requested into the APRA Fund, 270, in the amount of $93,614.41. However, $69,248.68 will be subsequently reimbursed via the E-Rate program.

ALTERNATIVE(S):

Council may choose a different vendor; however, the City may lose the opportunity of a substantial savings, as all Federal filings must be completely submitted by 11:59 pm, March 27, 2024.

ATTACHMENT(S):

Attachment 1_Resolution for SB1383 Local Assistance Grant (1) Attachment 2: Hemet CAT2 Erate Evaluation 2024-02-21
Attachment 3: GigaKom Notice of Intent to Award
Attachment 4: GigaKom Full Re-embursement
Attachment 5: GA Technical Services
Attachment 6: GA Technical Services Bill of Materials
Attachment 7: GigaKOM
Attachment 8: GigaKOM Bill of Materials
Attachment 9: KDC Tech
Attachment 10: KDC Tech Bill of Materials
Attachment 11: Netxperts Proposal
Attachment 12: Netxperts Bill of Materials
Attachment 13: Sable Computers dba KIS
Attachment 14: Sable Computers dba KIS Bill of Materials

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, APPROVING THE

AGREEMENT WITH GIGAKOM, FOR FIREWALL

SERVICES FOR THE PUBLIC LIBRARY IN THE AMOUNT
OF $93,614.41 AND AUTHORIZE THE ADMINISTRATIVE
SERVICES DIRECTOR TO APPROPRIATE $93,614.41

FROM THE AMERICAN RESCUE PLAN ACT (ARPA)

FUNDS TO FUND THE TOTAL COST OF THE
AGREEMENT; AND AUTHORIZE THE CITY MANAGER

TO EXECUTE ALL DOCUMENTS REGARDING THIS

AGREEMENT
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The City of Hemet (“City”) approves an Agreement with Gigakom in the Amount of $93,614.41 for the Library Firewall, Authorizing the City Manager to Execute the Agreement, Purchase Orders and All Other Supporting Documents to the Agreement, and Authorize the Administrative Services Director to Establish Appropriations in the American Rescue Plan Act (ARPA) Fund of $93,64.41 and WHEREAS, The firewall for the Public network of the Hemet Public Library is over 7 years old and in need of replacement. The firewall protects the public who use our public access internet during open hours from malware and ransomware and has run 24 hours a day, seven days a week, 365 days a year for seven years. This firewall provides the required security for all technology used in the library, including library automation, the 24/7 kiosk, self-checkouts, and returns. The Library depends on secure technology for the alarms, patrons depend on the to the library for job searches, applying for federal or state benefits and connecting with the world.; and

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CITY OF HEMET RESOLUTION NO. 2024-XXX 2
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WHEREAS, The Library's current infrastructure is supported by Meraki firewall, switching and wireless network access points. All equipment has reached an end of life or end of sale. These network upgrades will improve infrastructure, switching security and Wireless Infrastructure for Library staff and patrons; and WHEREAS, Client First has been retained to assist in creating the necessary assessment for the Library and creating an RFP. As a result, on December 21, 2023 an RFP was published and included language for the selected vendor to use the Library's E-Rate discount. Any questions were submitted by January 3, 2024, and answered on January 10, 2024. The Bid process closed on January 19, 2024; and WHEREAS, Savings of 80% were found, as the Hemet Public Library qualifies for E-Rate for this purchase through the Federal E-Rate program that is currently used for the Corporation for Education Network Initiatives in California (CENIC) backbone for the public patron network public internet. "CENIC provides cost-effective, high- bandwidth networking to support our community members — responding to the needs of their faculties, staff, students, and associated research groups — and to facilitate excellence in scientific, education, government, and private sector collaboration and innovation." https://cenic.org; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. FINDINGS - The recitals set forth above are hereby adopted as findings in support of this Resolution.

SECTION 2. Approve the Agreement with Gigakom for firewall services for the City of Hemet Public Library.

SECTION 3. Authorize the Administrative Services Director to appropriate $93,614.41 from the American Rescue Plan Act (ARPA) funds to fund the total cost of the agreement.

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CITY OF HEMET RESOLUTION NO. 2024-XXX 3
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SECTION 4. Authorize the City Manager to execute all documents related to this Agreement.

SECTION 5. EFFECTIVE DATE - This Resolution shall become effective on March 12, 2024.

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AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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Hemet 3YR CAT2 Proposal Scores - 6 proposals received
Vendor
Price of E-
Rate Eligible
Products and
Services
(30 max)
Price of Ineligible
Products and
Services
(10 max)
Technical
Features
(20 max)
References/Expe
rience
(20 max)
Compatibility
with Existing
Equipment
(10 max)
Completeness of
Proposal
(10 max)
Total
(100 max)
GA Technical Services - Meraki 22.1 6.4 20.0 12.0 10.0 8.0 78.4 GigaKOM - Meraki 30.0 9.5 20.0 20.0 10.0 8.0 97.5
KDC Tech - Meraki 20.2 5.9 20.0 - 10.0 8.0 64.1
Netxperts - Meraki 25.0 10.0 20.0 20.0 10.0 8.0 93.0
Sable Computers (dba KIS)- Meraki 25.8 6.7 20.0 20.0 10.0 8.0 90.5 GA Technical Services - Meraki
Evaluator
Price of E-
Rate Eligible
Products and
Services
(30 max)
Price of Ineligible
Products and
Services
(10 max)
Technical
Features
(20 max)
References/Expe
rience
(20 max)
Compatibility
with Existing
Equipment
(10 max)
Completeness of
Proposal
(10 max)
Total
(100 max)
Aaron Ayala 22.1 6.4 20.0 12.0 10.0 8.0 78.4
Evaluator 2 - -
Total 22.1 6.4 20.0 12.0 10.0 8.0 78.4
Number of Scorers 1
Group Score 22.1 6.4 20.0 12.0 10.0 8.0 78.4
GigaKOM - Meraki
Evaluator
Price of E-
Rate Eligible
Products and
Services
(30 max)
Price of Ineligible
Products and
Services
(10 max)
Technical
Features
(20 max)
References/Expe
rience
(20 max)
Compatibility
with Existing
Equipment
(10 max)
Completeness of
Proposal
(10 max)
Total
(100 max)
Aaron Ayala 30.0 9.5 20.0 20.0 10.0 8.0 97.5
Evaluator 2 -
Total 30.0 9.5 20.0 20.0 10.0 8.0 97.5
Number of Scorers 1
Group Score 30.0 9.5 20.0 20.0 10.0 8.0 97.5
KDC Tech - Meraki
Evaluator
Price of E-
Rate Eligible
Products and
Services
(30 max)
Price of Ineligible
Products and
Services
(10 max)
Technical
Features
(20 max)
References/Expe
rience
(20 max)
Compatibility
with Existing
Equipment
(10 max)
Completeness of
Proposal
(10 max)
Total
(100 max)
Aaron Ayala 20.2 5.9 20.0 - 10.0 8.0 64.1
Evaluator 2 -
Total 20.2 5.9 20.0 - 10.0 8.0 64.1
Number of Scorers 1
Group Score 20.2 5.9 20.0 - 10.0 8.0 64.1
Netxperts - Meraki
Evaluator
Price of E-
Rate Eligible
Products and
Services
(30 max)
Price of Ineligible
Products and
Services
(10 max)
Technical
Features
(20 max)
References
(Manufacturer
and Vendor
(20 max)
Compatibility
with Existing
Equipment
(10 max)
Completeness of
Proposal
(10 max)
Total
(100 max)
Aaron Ayala 25.0 10.0 20.0 20.0 10.0 8.0 93.0
Evaluator 2 -
Total 25.0 10.0 20.0 20.0 10.0 8.0 93.0
Number of Scorers 1
Group Score 25.0 10.0 20.0 20.0 10.0 8.0 93.0
Sable Computers (dba KIS)- Meraki
Evaluator
Price of E-
Rate Eligible
Products and
Services
(30 max)
Price of Ineligible
Products and
Services
(10 max)
Technical
Features
(20 max)
References/Expe
rience
(20 max)
Compatibility
with Existing
Equipment
(10 max)
Completeness of
Proposal
(10 max)
Total
(100 max)
Aaron Ayala 25.8 6.7 20.0 20.0 10.0 8.0 90.5
Evaluator 2 -
Total 25.8 6.7 20.0 20.0 10.0 8.0 90.5
Number of Scorers 1
Group Score 25.8 6.7 20.0 20.0 10.0 8.0 90.5
NOTES

1. Vendor shall list eligible portion of cost in "Amount E-Rate Eligible" column. Formulas will calculate the remaining ineligible cost.

If the "Amount E-Rate Eligible" column is left blank, all costs will be incorrectly listed as ineligible. Verify all calculations.

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· Compatibility with Existing Equipment – 10%
· Completeness of Proposal – 10%

CRITERIA FOR DISQUALIFICATION OF PROPOSAL
· Generic hardware purchase list provided, without identifying the specific solution to meet the requirements of this RFP · Proposal does not address specific hardware requirements of this 470 · Proposal does not provide technical feature information · Proposal does not provide references
· Incomplete Proposal
Disqualified Proposals
Vendor Reason for Disqualification
Cytranet Emailed response from Cytranet contained a list of services, did not provide a BOM for the requested equipment or an equivalent.

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Hemet 5YR CAT2 Proposal Scores - 6 proposals received
Vendor
Price of E-Rate
Eligible
Products and
Services
(30 max)
Price of Ineligible
Products and
Services
(10 max)
Technical
Features
(20 max)
GA Technical Services - Meraki 22.1 6.3 20.0
GigaKOM - Meraki 30.0 9.5 20.0
KDC Tech - Meraki 20.4 6.2 20.0
Netxperts - Meraki 25.5 10.0 20.0
Sable Computers (dba KIS)- Meraki 26.3 8.5 20.0
GA Technical Services - Meraki
Evaluator
Price of E-Rate
Eligible
Products and
Services
(30 max)
Price of Ineligible
Products and
Services
(10 max)
Technical
Features
(20 max)
Aaron Ayala 22.1 6.3 20.0
Evaluator 2 -
Total 22.1 6.3 20.0
Number of Scorers 1
Group Score 22.1 6.3 20.0
GigaKOM - Meraki
Evaluator
Price of E-Rate
Eligible
Products and
Services
(30 max)
Price of Ineligible
Products and
Services
(10 max)
Technical
Features
(20 max)
Aaron Ayala 30.0 9.5 20.0
Evaluator 2
Total 30.0 9.5 20.0
Number of Scorers 1
Group Score 30.0 9.5 20.0
KDC Tech - Meraki
Evaluator
Price of E-Rate
Eligible
Products and
Services
(30 max)
Price of Ineligible
Products and
Services
(10 max)
Technical
Features
(20 max)
Aaron Ayala 20.4 6.2 20.0
Evaluator 2
Total 20.4 6.2 20.0

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Number of Scorers 1
Group Score 20.4 6.2 20.0
Netxperts - Meraki
Evaluator
Price of E-Rate
Eligible
Products and
Services
(30 max)
Price of Ineligible
Products and
Services
(10 max)
Technical
Features
(20 max)
Aaron Ayala 25.5 10.0 20.0
Evaluator 2
Total 25.5 10.0 20.0
Number of Scorers 1
Group Score 25.5 10.0 20.0
Sable Computers (dba KIS)- Meraki
Evaluator
Price of E-Rate
Eligible
Products and
Services
(30 max)
Price of Ineligible
Products and
Services
(10 max)
Technical
Features
(20 max)
Aaron Ayala 26.3 8.5 20.0
Evaluator 2
Total 26.3 8.5 20.0
Number of Scorers 1
Group Score 26.3 8.5 20.0
NOTES

1. Vendor shall list eligible portion of cost in "Amount E-Rate Eligible" column. Formulas will calculate the remaining ineligible cost.

If the "Amount E-Rate Eligible" column is left blank, all costs will be incorrectly listed as ineligible. Verify all calculations.

EVALUATION CRITERIA
·        Price of E-Rate Eligible Products and Services - 30% = (Low Bid / Bid) x 30 Points ·        Price of Ineligible Products and Services – 10% ·        Technical Features – 20%
·        References (Manufacturer and Vendor) – 20%
·        Compatibility with Existing Equipment  – 10%
·        Completeness of Proposal – 10%

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Disqualified Proposals
Vendor Reason for Disqualification
Cytranet Emailed response from Cytranet contained a list of services, did not provide a BOM for the requested equipment or an equivalent.

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Hemet 5YR CAT2 Proposal Scores - 6 proposals received
GA Technical Services - Meraki
GigaKOM - Meraki
KDC Tech - Meraki
References/Exper
ience
(20 max)
Compatibility with
Existing Equipment
(10 max)
Completeness of
Proposal
(10 max)
Total
(100 max)

12.0 10.0 8.0 78.4

20.0 10.0 8.0 97.5
- 10.0 8.0 64.6

20.0 10.0 8.0 93.5

20.0 10.0 8.0 92.9
References/Exper
ience
(20 max)
Compatibility with
Existing Equipment
(10 max)
Completeness of
Proposal
(10 max)
Total
(100 max)

12.0 10.0 8.0 78.4
-

12.0 10.0 8.0 78.4

12.0 10.0 8.0 78.4
References/Exper
ience
(20 max)
Compatibility with
Existing Equipment
(10 max)
Completeness of
Proposal
(10 max)
Total
(100 max)

20.0 10.0 8.0 97.5
-

20.0 10.0 8.0 97.5

20.0 10.0 8.0 97.5
References/Exper
ience
(20 max)
Compatibility with
Existing Equipment
(10 max)
Completeness of
Proposal
(10 max)
Total
(100 max)
- 10.0 8.0 64.6
-
- 10.0 8.0 64.6

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Netxperts - Meraki
Sable Computers (dba KIS)- Meraki

1. Vendor shall list eligible portion of cost in "Amount E-Rate Eligible" column. Formulas will calculate the remaining ineligible cost.

If the "Amount E-Rate Eligible" column is left blank, all costs will be incorrectly listed as ineligible. Verify all calculations. = (Low Bid / Bid) x 30 Points
· Generic hardware purchase list provided, without identifying the specific solution to meet the requirements of this RFP - 10.0 8.0 64.6
References
(Manufacturer
and Vendor
(20 max)
Compatibility with
Existing Equipment
(10 max)
Completeness of
Proposal
(10 max)
Total
(100 max)

20.0 10.0 8.0 93.5
-

20.0 10.0 8.0 93.5

20.0 10.0 8.0 93.5
References/Exper
ience
(20 max)
Compatibility with
Existing Equipment
(10 max)
Completeness of
Proposal
(10 max)
Total
(100 max)

20.0 10.0 8.0 92.9
-

20.0 10.0 8.0 92.9

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Disqualified Proposals
Reason for Disqualification
Emailed response from Cytranet contained a list of services, did not provide a BOM for the requested equipment or an equivalent.

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Vendor Hardware License/Support Install Shipping Tax
GA Technical Services
3Yr. $74,943.25 $21,976.99 $12,071.25 $750.00 $3,233.95 GigaKOM 3 Yr. $58,112.10 $16,288.63 $3,269.95 $0.00 $5,084.81 KDC Tech 3 Yr. $77,163.89 $21,920.41 $17,800.00 $0.00 $6,751.84 Netxperts 3 Yr. $62,244.31 $15,512.95 $14,982.00 $0.00 $5,446.38 Sable Computers (dba
KIS) 3 Yr. $60,503.12 $20,124.50 $11,400.00 $125.00 $5,294.02 Vendor Hardware License/Support Install Shipping Tax
GA Technical Services
5Yr. $74,943.25 $36,959.41 $12,071.25 $750.00 $3,233.95 GigaKom 5 Yr. $58,112.10 $27,147.55 $3,269.95 $0.00 $5,084.81 KDC Tech 5 Yr. $77,163.89 $36,533.92 $17,800.00 $0.00 $6,751.84 Netxperts 5 Yr. $62,244.31 $25,854.80 $14,982.00 $0.00 $5,446.38 Sable Computers (dba
KIS) 5 Yr. $60,503.12 $29,080.55 $11,400.00 $125.00 $5,294.02 Sable (dba KIS) Updated proposal received on 2/19 included estimated travel fees of $2,375.77 and training $645 All vendors were awarded a 8 points for completeness of proposal since they required some sort of clarification.

GA only received 12 points out of 20 for references due to one reference stating that they would not recommend them.

I was able to confirm with Meraki that the 5yr. Security license is also 50% eligible.

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Updated proposal received on 2/19 included estimated travel fees of $2,375.77 and training $645 All vendors were awarded a 8 points for completeness of proposal since they required some sort of clarification.

GA only received 12 points out of 20 for references due to one reference stating that they would not recommend them.

Total Erate Eligible Erate Ineligible
Erate
Eligible
Points
Erate
Ineligible
Points
$112,975.44
$106,581.12 $ 6,394.32 22.07874 6.37924
If this vendor is selected will need them to adjust tax amount (tax appears to be calculated against HW, SW/License and install). For comparison sake, HW tax was calculated at 8.75%
At least one of the vendor provided references stated they would not recommend this vendor$82,755.49 $78,439.24 $ 4,316.25 30 9.450542 $123,636.14
$116,757.29 $ 6,878.85 20.15443 5.929901
Proposal did not include tax, if selected will need final proposal to include tax. For comparison sake, HW tax was calculated at 8.75%
Did not get a response from any of the provided references, zero points awarded for reference category
$98,185.64 $94,106.55 $ 4,079.09 25.00546 10
$97,446.64 $ 91,381.33 $ 6,065.31 25.75118 6.725279 Did not provide a breakdown of install costs based on device type.

Total Erate Eligible Erate Ineligible
Erate
Eligible
Points
Erate
Ineligible
Points
$127,957.86
$117,409.28 $ 10,548.58 22.12283 6.315428
If this vendor is selected will need them to adjust tax amount (tax appears to be calculated against HW, SW/License and install). For comparison sake, HW tax was calculated at 8.75%
$93,614.41 $86,580.85 $ 7,033.56 30 9.471562
$138,249.65 $127,540.46 $ 10,709.19 20.3655 6.220713
Proposal did not include tax, if selected will need final proposal to include tax. For comparison sake, HW tax was calculated at 8.75%
$108,527.49 $101,865.61 $ 6,661.88 25.49855 10
$106,402.69 $98,609.70 $ 7,792.99 26.34047 8.548555 Did not provide a breakdown of install costs based on device type.

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If this vendor is selected will need them to adjust tax amount (tax appears to be calculated against HW, SW/License and install). For comparison sake, HW tax was calculated at 8.75%
At least one of the vendor provided references stated they would not recommend this vendorProposal did not include tax, if selected will need final proposal to include tax. For comparison sake, HW tax was calculated at 8.75%
Did not get a response from any of the provided references, zero points awarded for reference category
Did not provide a breakdown of install costs based on device type.

If this vendor is selected will need them to adjust tax amount (tax appears to be calculated against HW, SW/License and install). For comparison sake, HW tax was calculated at 8.75%
Proposal did not include tax, if selected will need final proposal to include tax. For comparison sake, HW tax was calculated at 8.75%
Did not provide a breakdown of install costs based on device type.

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Vendor Contact Name Email
GA Technical Services Frank Cervantes Frank.Cervantes@GaT echServices.com 909-227-6492
GigaKOM Andrew Ross andrewross@gigakom.
com 858-769-5411
KDC Tech Dean Cho dcho@kdctechnologies
.com 877-532-1112
Netxperts Tim Femister timfemister@netxpert
s.com 925-806-0800
Sable Computers (dba
KIS) Randy Rudolph [email protected] 510-403-7551

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SPIN# References Location Spreadsheet Ineligible %
143034351
Yes Glendora Yes No
143027209
Yes San Diego Yes Yes
143029431
Yes Valencia Yes Yes - PDF
143031867
Yes Walnut Creek Yes No
43035931
Yes Fremont Yes No

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Accept City's T&C
1 out of the three educational references
provided pertained to wireless installation
Pg. 2 stated no exceptions with Appendix A
Three educational references provided all
referenced to wireless installation
No exceptions noted for Appendix A - signed PSA
Three educational references provided all
referenced to wireless installation
Included exceptions to Appendix A - pg. 13
Spreadsheet did not contain any ineligible costs,
but (50%)was noted inside proposal - did not
comply with note 1.

Pg. 2 states Aps with no install, but included
install charges for all hardware.

Gold partner with Cisco
Simple word doc with some background,
references and - thin response.

Three educational references provided with one
specifically related to wireless installation
Ineligible cost associated with incorrect line item.

No reference to Appendix A
Getting bounce back messages when emailing
Tim
2/16/24 - called Netxperts and tried the direct
call tree options to try and reach Tim. LVM on
sales line. Zero is not a valid key.
2/19/24 - called business line and left another
message with sales and HR vm.

Three educational references provided all
referenced to wireless installation
Estimated project three (3) eight (8) hour days
pg7
No reference to Appendix A
pg. 7 stated that travel will be billed separately

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Hemet Library Category 2 E-Rate Bill of Materials
Vendor Name
Spin#
GA Technical
Services GIgaKOM KDC Tech Netxperts
Sable
Computers
(dba KIS)
Part Number Description Unit Cost
Quantity
Eligible
Cost of Eligible
Products
Quantity
Ineligible
Cost of
Ineligible
Products Total Cost Meraki Meraki Meraki Meraki Meraki
MS250-48FP-HW
Meraki MS250-48FP Ethernet Switch – 48
Ports – Manageable – Stack Port – 6 X
Expansion Slots – 10/100/1000Base-T,
10Gbase-X – Uplink Port – Modular – 48
X Network, 4 X Uplink, 2 X Stack –
Twisted Pair, Optical Fiber – Gigabit
Ethernet, 10 Gigabit Eth $ -
6 $ - $ - $ - 6 6 6 6 6
MS425-16-HW
Meraki Cloud-Managed 16 Port 10GbE
Aggregation Switch With 40GbE
Uplinks/Stacking – Manageable – Stack
Port – 18 X Expansion Slots – 40Gbase-X,
10Gbase-X – Uplink Port – Modular – 16
X Expansion Slot, 2 X Expansion Slot –
Optical Fiber, Twisted Pair $ -
1 $ - $ - $ - 1 1 1 1 1
MX105-HW
Meraki MX105 Network Security/Firewall
Appliance – 6 Port – 2.5Gbase-T,
10Gbase-X – 10 Gigabit Ethernet – 5 X RJ-
45 – 4 Total Expansion Slots – 1U – Rack-
Mountable $ -
1 $ - $ - $ - 1 1 1 1 1
CW9166I-MR
Meraki Catalyst CW9166I Tri Band IEEE
802.11ax 7.78 Gbit/S Wireless Access
Point – 2.40 GHz, 5 GHz, 6 GHz – Internal
– MIMO Technology – 1 X Network (RJ-
45) – 5 Gigabit Ethernet – Desktop,
Ceiling Mountable, Wall Mountable,
Junction Box Mount, Flush $ -
10 $ - $ - $ - 10 10 10 10 10
$ - $ - $ - $ -
Equipment Total $ - Equip. Total $ - $ -
Installation: $ - Installation: $ - $ -
Licensing/Support: $ - Lic./Support: $ - $ -
Training $ - Training $ - $ -
Travel $ - Travel $ - $ -
Shipping: $ - Shipping: $ - $ -
Tax $ - Tax $ - $ -
Total $ - Total $ - $ -
Installation Services
Item Description Unit Cost Quantity
Cost of Eligible
Services Quantity
Cost of
Ineligible
Services Cost
MS250-48FP-HW
Meraki MS250-48FP Ethernet Switch – 48
Ports – Manageable – Stack Port – 6 X
Expansion Slots – 10/100/1000Base-T,
10Gbase-X – Uplink Port – Modular – 48
X Network, 4 X Uplink, 2 X Stack –
Twisted Pair, Optical Fiber – Gigabit
Ethernet, 10 Gigabit Eth $ -
6 $ - $ - $ - 6 6 6 6 6
MS425-16-HW
Meraki Cloud-Managed 16 Port 10GbE
Aggregation Switch With 40GbE
Uplinks/Stacking – Manageable – Stack
Port – 18 X Expansion Slots – 40Gbase-X,
10Gbase-X – Uplink Port – Modular – 16
X Expansion Slot, 2 X Expansion Slot –
Optical Fiber, Twisted Pair $ -
1 $ - $ - $ - 1 1 1 1 1
MX105-HW
Meraki MX105 Network Security/Firewall
Appliance – 6 Port – 2.5Gbase-T,
10Gbase-X – 10 Gigabit Ethernet – 5 X RJ-
45 – 4 Total Expansion Slots – 1U – Rack-
Mountable $ -
1 $ - $ - $ - 1 1 1 1 1
CW9166I-MR
Meraki Catalyst CW9166I Tri Band IEEE
802.11ax 7.78 Gbit/S Wireless Access
Point – 2.40 GHz, 5 GHz, 6 GHz – Internal
– MIMO Technology – 1 X Network (RJ-
45) – 5 Gigabit Ethernet – Desktop,
Ceiling Mountable, Wall Mountable,
Junction Box Mount, Flush $ -
10 $ - $ - $ - 10 10 10 10 10
$ - $ - $ - $ -
Total $ - Total $ - $ -
Additional - Recommended
Licensing/Support
Part Number Description Unit Cost Quantity
Cost of Eligible
Licensing/Support Quantity
Cost of
Ineligible
Services Cost
LIC-MS250-48FP-3YR $ - 6 $ - $ - $ - Did not include 6 6 6 6 LIC-MS250-48FP-5YR $ - 6 $ - $ - $ - 6 Did not include 6 6 6 LIC-MS425-16-3YR $ - 1 $ - $ - $ - Did not include 1 1 1 1 LIC-MS425-16-5YR $ - 1 $ - $ - $ - 1 Did not include 1 1 1 LIC-MX105-SEC-3Y $ - 1 $ - $ - $ - Did not include 1 1 1 1 LIC-MX105-SEC-5Y $ - 1 $ - $ - $ - 1 Did not include 1 1 1 LIC-ENT-3YR $ - 10 $ - $ - $ - Did not include 10 10 10 10

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LIC-ENT-5YR $ - 10 $ - $ - $ - 10 Did not include 10 10 10 Total $ - Total $ - $ -
NOTES

1. Vendors shall include their name and E-Rate Service Provider ID Number (SPIN#) in cells B2 and B3.

2. Vendors shall fill in the following columns on the chart:

C. Unit Cost
D. Eligible Quantity
F. Ineligible Quantity
After these columns are filled out, the formulas will calculate the totals in columns E, G, and H.

EVALUATION CRITERIA
·        Price of E-Rate Eligible Products and Services - 30% ·        Price of Ineligible Products and Services – 10% ·        Technical Features – 20%
·        References (Manufacturer and Vendor) – 20%
·        Compatibility with Existing Equipment  – 10%
·        Completeness of Proposal – 10%

CRITERIA FOR DISQUALIFICATION OF PROPOSAL
· Generic hardware purchase list provided, without identifying the specific solution to meet the requirements of this RFP · Proposal does not address specific hardware requirements of this 470 · Proposal does not provide technical feature information · Proposal does not provide references
· Incomplete Proposal
I was able to confirm with Meraki that the 5yr. Security license is also 50% eligible.

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445 E. FLORIDA AVE. HEMET, CA 92543 (951) 765-2348

From the
Office of

FINANCE
Purchasing Division
City of Hemet
March 5, 2024

Gigakom
Attn: Andrew Ross
9245 Activity Rd, Suite 105
San Diego, CA 92126

Subject: Notice of Intent to Award – Network Upgrade at Library (E-Rate)

This notice is to inform you that the City of Hemet (“City”) intends to enter into an agreement with your company for the above-referenced project, in amount not to exceed Ninety-Three Thousand Six Hundred and Fourteen Dollars and Forty-One Cents ($93,614.41) per your bid submitted to the City on January 19, 2024. This notice does not constitute the formation of a contract between the City and your company and is subject to approval by the City Council at their meeting on March 12, 2024.

The City reserves the right to cancel this Notice of Intent to Award at any time prior to the execution of a written contract.

If you have any questions or require further information, please contact me at [email protected].

Sincerely,

Candace Sunds
Candace Sunds
Procurement Administrator

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GA Technical Services Tel: (909)981-8600 ׀ Fax: (909)382-9897 ׀ E-mail: [email protected] CA Contractor’s License #816080 Table of Contents Cover Letter ………………………………………………………… 1 Exceptions …………………………………………………………… 2 Experience ……….…………………….…………………………… 3-8 Personnel …………………………………………………….….…9-21 Quality of Solutions Proposed ………………………………. 22 E-Rate Compliance ……………………………………….......23-28 Proposal Response Pricing …………...……………………29-32 1157 E Arrow Hwy Ste 2 Glendora, CA 91740
Phone: (909) 981-8600 Fax: (909) 382-9897
Website: www.GaTechServices.com

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Vendor Name GA Technical Services, Inc
Spin# 143034351
Part Number Description Unit Cost
Quantity
Eligible
Cost of Eligible
Products
Quantity
Ineligible
Cost of Ineligible
Products Total Cost
MS250-48FP-HW
Meraki MS250-48FP Ethernet Switch – 48
Ports – Manageable – Stack Port – 6 X
Expansion Slots – 10/100/1000Base-T,
10Gbase-X – Uplink Port – Modular – 48
X Network, 4 X Uplink, 2 X Stack –
Twisted Pair, Optical Fiber – Gigabit
Ethernet, 10 Gigabit Eth 6,994.66$
6 41,967.96$ - $ 41,967.96$ MS425-16-HW
Meraki Cloud-Managed 16 Port 10GbE
Aggregation Switch With 40GbE
Uplinks/Stacking – Manageable – Stack
Port – 18 X Expansion Slots – 40Gbase-X,
10Gbase-X – Uplink Port – Modular – 16
X Expansion Slot, 2 X Expansion Slot –
Optical Fiber, Twisted Pair 13,294.94$
1 13,294.94$ - $ 13,294.94$ MX105-HW
Meraki MX105 Network Security/Firewall
Appliance – 6 Port – 2.5Gbase-T,
10Gbase-X – 10 Gigabit Ethernet – 5 X RJ-
45 – 4 Total Expansion Slots – 1U – Rack-
Mountable 6,354.95$
1 6,354.95$ - $ 6,354.95$ CW9166I-MR
Meraki Catalyst CW9166I Tri Band IEEE
802.11ax 7.78 Gbit/S Wireless Access
Point – 2.40 GHz, 5 GHz, 6 GHz – Internal
– MIMO Technology – 1 X Network (RJ-
45) – 5 Gigabit Ethernet – Desktop,
Ceiling Mountable, Wall Mountable,
Junction Box Mount, Flush 1,332.54$
10 13,325.40$ - $ 13,325.40$ -$ -$ -$ -$ Equipment Total 74,943.25$ Equip. Total -$ 74,943.25$ 12,071.25$ Installation: -$ 12,071.25$ 36,959.41$ Lic./Support: - $ 36,959.41$ -$ Training -$ -$ -$ Travel -$ -$ -$ Shipping: - $ 750.00$ Tax -$ Tax - $ 10,847.72$ Total 123,973.91$ Total -$ 135,571.63$ Installation Services
Item Description Unit Cost Quantity
Cost of Eligible
Services Quantity
Cost of Ineligible
Services Cost
MS250-48FP-HW
Meraki MS250-48FP Ethernet Switch – 48
Ports – Manageable – Stack Port – 6 X
Expansion Slots – 10/100/1000Base-T,
10Gbase-X – Uplink Port – Modular – 48
X Network, 4 X Uplink, 2 X Stack –
Twisted Pair, Optical Fiber – Gigabit
Ethernet, 10 Gigabit Eth 326.25$
6 1,957.50$ - $ 1,957.50$ MS425-16-HW
Meraki Cloud-Managed 16 Port 10GbE
Aggregation Switch With 40GbE
Uplinks/Stacking – Manageable – Stack
Port – 18 X Expansion Slots – 40Gbase-X,
10Gbase-X – Uplink Port – Modular – 16
X Expansion Slot, 2 X Expansion Slot –
Optical Fiber, Twisted Pair 761.25$
1 761.25$ - $ 761.25$ MX105-HW
Meraki MX105 Network Security/Firewall
Appliance – 6 Port – 2.5Gbase-T,
10Gbase-X – 10 Gigabit Ethernet – 5 X RJ-
45 – 4 Total Expansion Slots – 1U – Rack-
Mountable 1,740.00$
1 1,740.00$ - $ 1,740.00$ Installation:

Shipping:

Hemet Library Category 2 E-Rate Bill of Materials
Training
Licensing/Support:

Travel

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CW9166I-MR
Meraki Catalyst CW9166I Tri Band IEEE
802.11ax 7.78 Gbit/S Wireless Access
Point – 2.40 GHz, 5 GHz, 6 GHz – Internal
– MIMO Technology – 1 X Network (RJ-
45) – 5 Gigabit Ethernet – Desktop,
Ceiling Mountable, Wall Mountable,
Junction Box Mount, Flush 761.25$
10 7,612.50$ - $ 7,612.50$ -$ -$ -$ -$ Total $ 12,071.25 Total $ - $ 12,071.25 Licensing/Support
Part Number Description Unit Cost Quantity
Cost of Eligible
Licensing/Support Quantity
Cost of Ineligible
Services Cost
LIC-MS250-48FP-3YR -$ 6 -$ -$ -$ LIC-MS250-48FP-5YR 1,651.56$ 6 9,909.36$ -$ 9,909.36$ LIC-MS425-16-3YR -$ 1 -$ -$ -$ LIC-MS425-16-5YR 2,619.00$ 1 2,619.00$ -$ 2,619.00$ LIC-MX105-SEC-3Y -$ 1 -$ -$ -$ LIC-MX105-SEC-5Y 19,780.25$ 1 19,780.25$ -$ 19,780.25$ LIC-ENT-3YR -$ 10 -$ -$ -$ LIC-ENT-5YR 465.08$ 10 4,650.80$ -$ 4,650.80$ Total $ 36,959.41 Total $ - $ 36,959.41 NOTES

1. Vendors shall include their name and E-Rate Service Provider ID Number (SPIN#) in cells B2 and B3.

2. Vendors shall fill in the following columns on the chart:

C. Unit Cost
D. Eligible Quantity
F. Ineligible Quantity
After these columns are filled out, the formulas will calculate the totals in columns E, G, and H.

EVALUATION CRITERIA
· Price of E-Rate Eligible Products and Services - 30% · Price of Ineligible Products and Services – 10% · Technical Features – 20%
· References (Manufacturer and Vendor) – 20%
· Compatibility with Existing Equipment – 10%
· Completeness of Proposal – 10%

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City of Hemet

REQUEST FOR PROPOSALS
Library Network Infrastructure Upgrade
and Installation Services
E-Rate 470# 240008820
RFP Submittals Due on or before 2:00 p.m. PST on January 19, 2024

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2 Proposal Issuance Date December 21, 2023

Contact: Candace Sunds, Procurement Administrator

Email: [email protected]

Proposal DUE: January 19, 2024, 2:00 p.m. (PST)

Questions Due: January 3, 2024, 12:00 p.m. (PST)

Question Submittal to: City of Hemet Q & A Section of Bid Page

Posting of Answers: Answers to vendor questions will be posted in the Q&A section of the City’s Bid page and in the E-Rate Portal.

RFP CONTENTS:

Section I Purpose of Request for Proposal and General Terms and Conditions Section II Schedule of Events
Section III Vendor Qualifications
Section IV Scope of Work
Section V Evaluation and Award Criteria
Section VI Proposal Instructions and Format
Section VII E-Rate Compliance
Section VIII
Section VIIII
Proposal Response Pricing
City of Hemet Professional Service Agreement

Note: This RFP does not constitute an order for the goods or services specified.

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3 1. Section I - PURPOSE OF REQUEST FOR PROPOSAL AND GENERAL TERMS AND

CONDITIONS

1.1. PURPOSE OF REQUEST FOR PROPOSAL (“RFP”)
The City of Hemet Library is currently seeking proposals for the procurement of Network Equipment Hardware Upgrade and professional services for installation.

1.2. QUESTIONS REGARDING THE RFP
Any questions, interpretations, or clarifications, either administrative or technical, about this RFP must be posted on PlanetBids and USAC’s website prior to the date indicated in Section II – Schedule of Events. All pertinent questions will be answered in writing and conveyed to all Vendors via an addenda posted on City of Hemet Bid Page and E-Rate portal. Oral statements concerning the meaning or intent of the contents of this RFP by any person are unauthorized and invalid. All questions either technical, commercial, or contractual in nature shall be directed to: City of Hemet Q & A Section of Bid Page.

1.3. ERRORS AND OMISSIONS
If a Vendor discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFP or any of its attachments, he/she shall immediately notify the City of such error in writing and request modification or clarification of the document. Modifications will be made by addenda. Clarifications will be given by written notice to all parties who have been furnished with or who have requested an RFP, without divulging the source of the request.

If a Vendor fails to notify the City prior to the date fixed for submission of proposals of an error in the RFP known to him/her, or an error that reasonably should have been known to him/her, he/she shall bid at his/her own risk, and if he/she is awarded the contract, he/she shall not be entitled to additional compensation or time by reason of the error or its later correction.

1.4. ADDENDA
The City may modify this RFP, any of its key action dates, or any of its attachments, prior to the proposal submittal date. Addenda will be numbered consecutively as a suffix to the RFP reference number. It is the Vendor’s responsibility to ensure they have incorporated all addenda. Failure to acknowledge and incorporate addenda will not relieve the Vendor of the responsibility to meet all terms and conditions of the RFP and any subsequent addenda.

1.5. SUBMISSION OF PROPOSAL
Proposals will be accepted on or before the date and time indicated in Section II – Schedule of Events, and in accordance with Section VI - Proposal Instructions and Format.

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4 1.6. ALTERNATIVE PROPOSALS
Alternate proposals that contain a material change, improve the functionality, and reduce costs, via value engineering or other changed requirements, will be considered. At no time will more than two (2) proposals be considered from a Vendor.

1.7. VENDOR’S COST
Costs for developing proposals are entirely the responsibility of the Vendor and shall not be chargeable to the City.

1.8. EXCEPTIONS
If a Vendor takes exception to any part of these specifications as written, or as amended by any addenda subsequently issued, or to the Agreement Sample attached as Appendix A (“Agreement”), they must do so in writing.

Said exceptions must be submitted with the proposal. Failure to do so will be construed as acceptance of all items of the specification and the Agreement.

1.9. DELIVERY OF PROPOSALS
An electronic copy of the response must be submitted online via PlanetBids and E-Rate Portal no later than the date and time specified in Section II “Schedule of Events” as the proposal due date. Late submission of responses shall not be considered. Submittal of response by fax is not acceptable.

1.10. PROPOSALS BECOME THE PROPERTY OF THE CITY
Proposals become the property of City and information contained therein shall become public property subject to disclosure laws after Notice of Intent to Award. The City reserves the right to make use of any information or ideas contained in the proposal.

1.11. CONFIDENTIAL MATERIAL
Vendor must notify the City in advance of any proprietary or confidential material contained in the proposal and provide justification for not making such material public. The City shall have sole discretion to disclose or not disclose such material subject to any protective order which Vendor may obtain.

1.12. REJECTION OF PROPOSALS
The City may reject any or all proposals and may waive any immaterial deviation in a proposal. The City's waiver of an immaterial defect shall in no way modify the RFP documents or excuse the Vendor from full compliance with the specifications if he/she is awarded the contract. Proposals referring to terms and conditions other than the City’s terms and conditions may be rejected as being non-responsive.

The City may conduct investigations as it deems necessary to determine the ability of the Vendor to perform the work, and the Vendor shall furnish to the City any and all information and data requested by the City for this purpose.

The City reserves the right to reject any proposal if the evidence submitted by, or investigation of, such Vendor fails to satisfy the City that such Vendor

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5 is properly qualified to carry out the obligations of the contract and to complete the work specified.

1.13. CANCELLATION
This solicitation does not oblige the City to enter into an agreement with any Vendor. The City retains the right to cancel this RFP at any time at its discretion, for reasons including, but not limited to, the project being canceled, the City losing the required funding, or it being deemed in the best interest of the City. No obligation, either expressed or implied, exists on the part of the City to make an award or to pay any cost incurred in the preparation or submission of a proposal.

1.14. INSURANCE REQUIREMENTS
The City requires a certificate of insurance prior to commencement of any work. An underwriter’s endorsement is also required with additional insured verbiage and the surety must be an admitted surety in the State of California.

The insurance required is:
a) Commercial General Liability (“CGL”): Insurance written on an occurrence basis to protect Vendor and the City against liability or claims of liability which may arise out of this order in the amount of one million dollars ($1,000,000) per occurrence and subject to an annual aggregate of two million dollars ($2,000,000). There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy. b) Vehicle Liability Insurance: Vendor shall also procure and shall maintain during the term of this order vehicle liability insurance in an amount not less than one million dollars ($1,000,000) for injuries, including accidental death, to any one person, and subject to the same minimum for each person, in an amount not less than one million dollars ($1,000,000) for each accident, and property damage insurance in an amount of not less than one million dollars ($1,000,000).
c) Workers’ Compensation Insurance: For all of Vendor’s employees who are subject to this order, and to the extent required by applicable state or federal law, Vendor shall keep in full force and effect a Workers' Compensation policy. That policy shall provide a minimum of one million dollars ($1,000,000) of employers' liability coverage, and Vendor shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents, and representatives. In the event a claim under the provisions of the California Workers' Compensation Act is filed against the City by a bona fide employee of Vendor participating under this Agreement, Vendor agrees to defend and indemnify the City from such claim.

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6 1.15. DISPUTES/PROTESTS
The City encourages Vendors to resolve issues regarding the project requirements or the procurement process through written correspondence and discussions during the period in which clarifying addenda may be issued.

The City wishes to foster cooperative relationships and to reach a fair agreement in a timely manner.

Vendors filing a protest must do so within five (5) calendar days after Notice of Intent to Award. The protesting Vendor shall submit a full and complete written statement detailing the facts in support of the protest. Protests must be sent by certified or registered mail or delivered in person to the Procurement Administrator, or his or her designee. The City will provide a decision on the matter. The decision must be in writing and sent by certified or registered mail, faxed, or delivered in person to the protesting Vendor.

The decision of the City is final.

Interpretation of the wording of this document shall be the responsibility of the City and that interpretation shall be final.

1.16. AWARD OF CONTRACT
The award, if any, will be to the Vendor whose proposal best complies with all the requirements of the RFP documents and any addenda. Evaluation methodology and the basis for the award are described in Section V – Evaluation and Award Criteria.

1.17. TERM OF CONTRACT
Hardware Arrival: Hardware is part of this project and shall arrive on site no later than ninety (90) calendar days from award of bid.

Completion: The proposed project shall conclude all phases, including project sign-off no later than one hundred and eighty (180) calendar days from award of bid.

The vendor shall provide the City a complete project timeline in Gantt format prior to starting this project. Updates to this timeline shall be provided on a bi-weekly basis until successful signing off of the project. Project update meetings held bi-weekly shall be conducted via conference call with a follow- up e-mail of all discussed items sent no more than twenty-four (24) hours following the conclusion of each meeting.

1.18. CONTRACT DOCUMENTS
In the event of a conflict between documents, the following order of precedence shall apply:

1. City of Hemet Consultant Agreement

2. City of Hemet Request for Proposal

3. Vendor's Response

1.19. EXECUTION OF THE CONTRACT
The Agreement shall be signed by the Vendor and returned, along with the required attachments, to the City within ten (10) working days of receipt of the Agreement. The period for execution may be changed by mutual agreement of the parties. Agreements are not effective until approved by the

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7 appropriate City official(s). Any work performed prior to receipt of a fully executed agreement shall be at Vendor's own risk.

1.20. FAILURE TO EXECUTE THE AGREEMENT
Failure to execute the Agreement within the timeframe identified above shall be sufficient cause for voiding the award. Failure to comply with other requirements within the set time shall constitute failure to execute the Agreement. If the successful Vendor refuses or fails to execute the Agreement, the City may award the contract to the next qualified highest ranked Vendor.

1.21. NON-ENDORSEMENT
If a proposal is accepted, the Vendor shall not issue any news releases or other statements pertaining to the award or servicing of the contract which state or imply the City’s endorsement of Vendor’s services.

1.22. SAFETY MEASURES AND REQUIREMENTS
All work performed under this contract will be performed in such a manner as to provide maximum safety to the public and employees, and, where applicable, will comply with all safety provisions and regulations. The Vendor is responsible for abiding by all of the California Division of Occupational Safety and Health (“CAL/OSHA”) requirements.

1.23. PERFORMANCE STANDARDS
Performance of work and acceptability of equipment or materials supplied pursuant to any contract or award shall be to the satisfaction of the City.

1.24. LOST AND DAMAGED SHIPMENTS (F.O.B. DESTINATION)
The risk of loss or damage to items prior to the time of their receipt and acceptance by the City is upon the Vendor. The City has no obligation to accept damaged shipments and reserves the right to return, at the Vendor’s expense, damaged merchandise even though the damage was not apparent or discovered until after receipt of the items.

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8 2. Section II - SCHEDULE OF EVENTS
Date Event
December 21, 2023 Post RFP
January 3, 2024, 12:00 p.m. (PST) Deadline for Questions January 10, 2024 Post Answers
January 19, 2024, 2:00 p.m. (PST) Proposals Due
January 25, 2024 Proposal Evaluation
February 2024 Tentative Award of Contract
July 2024 – Contingent upon Council and E-Rate
approval Project Delivery
*NOTE: The City may adjust the dates after receipt of the proposal without further notice.

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9 3. Section III - VENDOR QUALIFICATIONS

3.1. QUALIFICATIONS
In addition to meeting all other requirements of this RFP, all responding Vendors shall furnish to the City of Hemet verifiable evidence that their firm and personnel, at a minimum, meet the following qualifications:

3.1.1. Vendor must have a business license from the City of Hemet prior to execution of the Agreement.

3.1.2. Vendor must have a W9 tax form on file with the City of Hemet prior to execution of the Agreement.

3.1.3. Vendor must have proof of liability insurance on file with the City of Hemet prior to the execution of the Agreement.

3.1.4. Vendor and all key personnel assigned to the project shall be regularly and continuously engaged in the business of providing networking equipment design, procurement, configuration, implementation, and support for at least three (3) years.

3.1.5. Vendor shall be authorized to sell and support the products and related services. Vendor must provide proof of certification that the bidder is authorized to supply product and perform services as specified under this RFP. Vendor must have architects and engineers certified at the highest level for the products proposed.

3.1.6. Vendor has completed at least three (3) similar projects within the last three (3) years.

3.1.7. The Vendor shall have one or more engineer certified in the proposed network equipment. Vendors must provide details on certifications held or experience.

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10 4. Section IV - SCOPE OF WORK

4.1. BACKGROUND

4.1.1. The City of Hemet Library is seeking proposals from qualified vendors for the procurement and implementation upgrade of current Library network infrastructure.

4.1.2. The library’s current infrastructure is supported by Meraki firewall, switching and wireless access points. All equipment has reached the end of life or end of sale.

4.1.3. This request for proposals is open to all Enterprise level network infrastructure manufactures capable of meeting the library’s requirements.

4.1.4. The proposed solution shall improve infrastructure switching, security, and wireless infrastructure.

4.2. CURRENT NETWORK INFRASTRUCTURE

4.2.1. Single Meraki firewall

4.2.1.1. Configured with advanced malware protection, intrusion detection and prevention, and URL content blocking services.

4.2.1.2. Firewall handles all routing of data traffic.

4.2.2. Library Internet is a single 1GB connection provided by AT&T.

4.2.3. Library is a two-story building and supported by one (1) MDF and (2) IDFs.

4.2.3.1. Core is configured with one (1) 24-port fiber switch and two (2) 48- port switches.

4.2.3.2. IDFS are supported by 48-port switches.

4.2.3.3. MDF connectivity to IDFS over single pair of multi-mode fiber.

4.2.4. Wireless connectivity is provided by ten (10) Meraki access points.

4.2.4.1. 1st floor is supported by six (6) access points.

4.2.4.2. 2nd floor is supported by four (4) access points.

4.2.4.2.1. Second floor access points will be consolidated from four (4) access points to two (2) access points.

4.2.4.3. Connectivity is separated into three categories:

4.2.4.3.1. Internal

4.2.4.3.2. Staff

4.2.4.3.3. Public

4.2.5. Network equipment is supported by UPS (site is not on generator).

4.2.6. Current port and wireless density are sufficient to support site wired and wireless connectivity.

4.2.7. All networking racks are 19-inch 2-post.

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11 4.3. EXISTING NETWORK DIAGRAM
Diagram 1 – Meraki Network Switching Topology

4.4. OBJECTIVE

4.4.1. The purpose of the RFP is to solicit proposals from vendors for the procurement of network equipment to meet the infrastructure upgrade needs for the City Library.

4.4.2. Bidder shall provide industry best practices for the installation and management, or production services and any specifics related to the proposed solution.

4.4.3. The solution architect shall be designed to accommodate future growth without requiring investment in expensive network architecture redesign.

4.4.4. Supply, install, and configure Next Generation Firewall (NGFW), network switching and wireless connectivity for production use.

4.4.5. As the final project milestone, the vendor shall decommission the hardware being replaced at library within this scope of work. This will mark the successful completion of the project.

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12 4.5. HARDWARE TECHNICAL SPECIFICATIONS

4.5.1. Firewall and Network Switches

4.5.1.1. All equipment should be rack mountable and hardware for rack mounting should be included in the proposal.

4.5.1.2. Separate stacking cables in lengths not to exceed one meter shall be included.

4.5.1.3. 110VAC, 60 Hz power supplies with standard electrical cord/plug with NEMA 5-15P or 5-20P specifications, not to exceed 20-amp rating.

4.5.1.4. Equipment to support optional redundant power supplies.

4.5.2. The following table contains the list of desired firewall and network switch models. Alternates must meet or exceed the capabilities of the specified models:

Quantity Part Number Description
1 MS425-16-HW
Meraki Cloud-Managed 16 Port 10GbE Aggregation
Switch With 40GbE Uplinks/Stacking – Manageable
– Stack Port – 18 X Expansion Slots – 40Gbase-X,
10Gbase-X – Uplink Port – Modular – 16 X
Expansion Slot, 2 X Expansion Slot – Optical Fiber,
Twisted Pair
6 MS250-48FP-HW
Meraki MS250-48FP Ethernet Switch – 48 Ports –
Manageable – Stack Port – 6 X Expansion Slots –
10/100/1000Base-T, 10Gbase-X – Uplink Port –
Modular – 48 X Network, 4 X Uplink, 2 X Stack –
Twisted Pair, Optical Fiber – Gigabit Ethernet, 10
Gigabit Eth
1 MX105-HW
Meraki MX105 Network Security/Firewall Appliance
– 6 Port – 2.5Gbase-T, 10Gbase-X – 10 Gigabit
Ethernet – 5 X RJ-45 – 4 Total Expansion Slots – 1U
– Rack-Mountable

4.6. WIRELESS ACCESS POINT UPGRADES

4.6.1. The following table contains the list of desired wireless access point model.

Alternates must meet or exceed the capabilities of the specified models:

Quantity Part Number Description
10 CW9166I-MR
Meraki Catalyst CW9166I Tri Band IEEE 802.11ax

7.78 Gbit/S Wireless Access Point – 2.40 GHz, 5 GHz,
6 GHz – Internal – MIMO Technology – 1 X Network
(RJ-45) – 5 Gigabit Ethernet – Desktop, Ceiling
Mountable, Wall Mountable, Junction Box Mount,
Flush.

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13 4.6.2. If an alternate hardware solution is proposed, the proposal must include a description of how the alternate solution meets or exceeds the requested requirements.

4.6.3. All products shall be new products and shall be general release products.

4.6.4. All required performance specifications shall be from published public sources from production environments with all required features and applications simultaneously active.

4.7. GENERAL CONFIGURATION

4.7.1. The following outlines City and Vendor responsibilities for this procurement.

4.7.2. City’s Responsibilities

4.7.2.1. Provide overall design goals and objectives for this network upgrade project.

4.7.2.2. Rack space, cooling, and power.

4.7.2.3. Provide the following design assets:

4.7.2.3.1. Existing configurations as applicable

4.7.2.3.2. IP address and Subnet information

4.7.2.3.3. Data Center and remote site VLAN definition and priorities

4.7.2.3.4. Network Diagrams

4.7.2.4. Sign off and approve all project design
changes/recommendations.

4.7.3. VENDOR RESPONSIBILITES

4.7.3.1. Under this scope, selected vendor shall perform the following tasks:

4.7.3.2. Kickoff Meeting

4.7.3.2.1. Review site configuration requirements and validate purchased hardware for City’s Bill of Materials

4.7.3.3. Project Overview

4.7.3.4. Planning Workshop

4.7.3.5. Business Requirements

4.7.3.6. Projected Timelines

4.7.3.7. Network Upgrade Design Review Workshop/Discussion

4.7.3.7.1. Review and discuss existing switching configurations and provide recommendations for improvements.

4.7.3.7.2. Configure the management tool to provide alerts for failures via phone, text messaging, email etc.

4.7.3.7.3. Review existing firewall rules, policies, and routing.

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14 4.7.3.7.3.1. Existing rules and polices will be applied and modified as needed.

4.7.3.7.4. Provide configuration recommendations for best practices.

4.7.3.7.5. Review and discuss Network Routing. Provide recommendations as needed.

4.7.3.7.6. Provide Configuration information for best practices security and management.

4.7.3.7.7. Implement and configure security features such as SSL decryption, application awareness, application
visibility, advanced malware protection, URL filtering, security intelligence, intrusion detection, intrusion
prevention, quality of service, data loss prevention,
address translation, and centralized administration.

4.7.3.8. Review existing Wireless environment and configuration.

4.7.3.8.1. Provide configuration recommendations for best practices.

4.7.3.8.1.1. Best practices shall include improved
security posture and wireless density.

4.7.3.8.2. Configure required SSID’s and security for staff and patron access.

4.7.4. Configure the management tool to provide alerts for failures via phone, text messaging, email etc.

4.7.4.1. Describe how the system logs errors, what error data constituents are documented, and how to view usable information from log errors.

4.7.4.2. Describe any monitoring tools or plug-ins that exist to monitor the system.

4.7.4.3. Describe how the system monitors status.

4.7.5. Develop implementation schedule for hardware installation and projected cutover to new equipment.

4.7.6. Vendor will configure, and rack mount all new network equipment (firewall and switches) and wireless access points.

4.7.7. Dress cables neatly in Velcro wraps.

4.7.8. Migration Services

4.7.8.1. MDF and IDF locations have sufficient space for installation of replacement equipment, limited fiber-pair will require selected vendor to perform a “Hot-Cut”.

4.7.8.2. These services shall be migrated to the new network infrastructure outside of normal business hours to minimize impact and downtime for the City and Library staff. If network downtime is inevitable to deliver the proposed solution, a mutually agreeable

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15 time will be determined with at least three (3) business days prior notice required by City IT and Library staff.

4.7.8.3. Selected vendor shall provide onsite installation and configuration support. Vendor shall work closely with City IT staff regarding the configuration to ensure Hemet’s Library business needs are met and will make changes at times determined by City IT and Library staff.

4.4.1 Testing

4.7.9. The vendor is responsible for all configuration, testing, management, monitoring, and troubleshooting of allowed/denied network traffic.

4.7.9.1. Utilizing a laptop test and confirm appropriate port access and VLAN assignment.

4.7.9.2. Testing shall be performed for both wired and wireless networks.

4.7.9.3. Confirm SSID’s are operational and provide connectivity to the appropriate VLAN (staff vs. public).

4.8. WORK LOCATIONS AND HOURS
City Library located at 300 E Latham Avenue, Hemet, CA, 92543. Working hours for this project are Monday through Friday, 7:30am through 5:30pm, excluding City holidays.

4.9. WORK LOCATION SPECIAL REQUIREMENTS
The willing bidder’s technicians must always wear identification. Identification can consist of vendor branded apparel or an identification card attached to a lanyard or clip. The library may provide a ‘Visitor’ badge and lanyard, as needed.

Unescorted access through City or Library facilities is not allowed. Any local, state, or federal guidelines regarding COVID-19 shall be adhered to.

4.10. CONTRACTOR SPECIAL REQUIREMENTS
As this work will be performed using production equipment, the contractor must be available and responsive to any issues that arise or are associated with this project, its equipment or configuration.

4.11. PROJECT TIMELINE
Hardware Arrival: Hardware part of this project shall arrive on site no greater than ninety (90) calendar days from award of bid.

Completion: The proposed project shall conclude all phases, including project signoff no greater than one hundred and eighty (180) calendar days from award of bid.

The vendor shall provide the City a complete project timeline in Gantt format prior to starting this project. Updates to this timeline shall be provided on a bi-weekly basis until successful signing off of the project. Project update meetings held bi- weekly shall be conducted via conference call with a follow up e-mail of all discussed items sent no more than twenty-four (24) hours following the conclusion of each meeting.

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16 4.12. EQUIPMENT SPECIFICATIONS AND PRICING
Vendor must complete the bill of material/pricing summary table Section VIII.

It is the vendors responsibility to confirm and account for all product numbers and quantities for this turn-key project.

4.13. LICENSING, WARRANTY AND SUPPORT SPECIFICATIONS
All hardware and software items specified within in this proposal must include a total of five (5) years of coverage. This includes licensing, support, and warranty.

For hardware, a five (5) year, 24/7 warranty with a four (4) hour response.

All software and hardware licensing, support, and warranty coverage shall co- terminate at the same time. All licensing, support, and warranty part of this RFP must be fully registered to the City of Hemet.

4.14. PROFESSIONAL SERVICES
A critical component of this project is the professional services necessary for its successful completion. These services include installation, migration, documentation, knowledge transfer, certified training, and decommissioning of existing systems.

4.15. INSTALLATION SERVICES
Hardware: As part of the Vendors "Turnkey" Library infrastructure upgrade, the City requires installation of all hardware, licensing, and software included in this procurement.

Hardware will be drop shipped to the City of Hemet. Upon delivery, the City of Hemet will secure the equipment in a location TBD.

The vendor is responsible for all installation, configuration, testing, management, monitoring, and troubleshooting of allowed/denied network traffic.

4.16. DOCUMENTATION SERVICES
All aspects of the project must be documented and provided to the City of Hemet upon completion of the project. Final signoff of the project will not be provided until documentation has been transferred, reviewed, and accepted.

Project documentation shall be provided in digital copy (PDF) format.

Project documentation shall include the minimum following items:
• A physical network diagram of all new network topology • A list of all IP addresses, usernames, and passwords associated with this project for remote or out-of-band access.
• A list of manufacturer support contacts for all hardware and software • A list of all hardware serial numbers and associated contracts they fall under • A list of all software serial numbers and associated contracts they fall under

4.17. PROJECT MANAGEMENT
The vendor will provide a single point of contact throughout the entire duration of the project.

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17 4.18. KNOWLEDGE TRANSFER
In addition to project documentation services and certified training, the City of Hemet Library and IT also request knowledge transfer take place.

This transfer of knowledge, in addition to formal documentation, allows staff the ability to discuss the day-to-day operations of the new system along with the ability to ask direct, one-on-one questions with the engineers and technicians who assembled it.

4.19. TRAINING
Provide manufacturer certified training for up to four (4) City employees, to be trained to configure, operate, and maintain the proposed solution. The City may use these vouchers at any point in time over a time period of twenty-four (24) months following completion of implementation.

Provide a list of electronic documentation provided for implementation, operation, use, and administration of the whole solution.

In addition to formal training, the City requires the Vendor to provide on-site training of key concepts which are specific to the proposed solution. The Vendor must specify the type of training provided. A minimum of four (4) hours of knowledge transfer training is required.

4.20. DECOMMISIONING SERVICES
Decommissioning of equipment shall include the following objectives:
• Shut down and uninstall all equipment being replaced by this procurement (AP’s, Switches, and Firewall).

Physical removal of existing hardware will be performed by the selected vendor.

Decommissioned equipment will be documented and stored at location TBD by City.

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18 5. Section V - EVALUATION AND AWARD CRITERIA

5.1. BASIS OF AWARD
Award will be made to the Vendor whose proposal demonstrates to be the most qualified, responsive, and advantageous to the City. The City shall not be obligated to accept the lowest cost proposal but will make an award deemed the “Best Value” and in the best interests of the City after all factors have been evaluated.

The City reserves the right to reject any or all proposals or any part thereof, to waive any informalities in the proposal and minor irregularities, technical defect, or clerical errors, to make an award on the basis of suitability, quality of service(s) to be supplies, their conformity with the specifications and the purposes for which they are required, and not be confined to cost alone. False, incomplete, or non- responsive statements in connection with the proposal may be deemed sufficient cause for rejection. The City shall be the sole judge in making such a determination.

The City reserves the right to cancel or discontinue with the proposal process and reject any or all proposals in the event it determines that there is no longer a requirement for the furnishing of such items, materials, equipment and/or services, funding is no longer available for this proposal, or it is otherwise in the City's best interest to cancel the proposal process.

Proposals will be reviewed and evaluated by an evaluation committee comprised of City personnel. Selection will not be made on cost alone but will be based upon the most responsive proposal and Best Value to the City. The award will be made in the best interest of the City and is subject to Council and E-Rate approval.

The Evaluation Committee will consider only those proposals which have been considered responsive to the proposal. Any proposal which fails to meet the requirements of the proposal will be considered non-responsive and may be rejected. Responsiveness includes attention to detail in following the proposal format. The Evaluation Committee may also contact and evaluate the Bidder’s and the Subcontractors references; contact any Bidder to clarify any response; contact any current users of a Bidder’s services; solicit information from any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process. The Evaluation Committee shall not be obligated to accept the lowest priced proposal but shall recommend such proposal that is the most qualified, responsive, and cost- effective proposal and in the best interest of the City.

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19 5.1 EVALUATION CRITERIA
Evaluation and award will be based on factors that are not limited to acquisition cost. These factors may include, but are not limited to:

Evaluation Criteria Max Points
Price of Eligible Products and Services 30
Price of Ineligible Products and Service 10
Compatibility with Existing System 10
Technical Features 20
References (Manufacturer and Vendor) 20
Completeness of Proposal 10
Total 100

5.1.1. The evaluation process will consist of review and evaluation of proposals received by a team consisting of City personnel and consultants.

5.1.2. Proposals shall be disqualified based on any of the criteria contained in the below table:

Criteria for Disqualification of Proposals
Criteria
Generic hardware purchase list provided, without identifying the specific solution to meet the requirements of this RFP/470; or
Proposal does not address specific hardware requirements of this RFP/470; or Proposal does not provide technical feature information; or Proposal does not provide references
Proposal deemed incomplete

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20 6. Section VI - PROPOSAL INSTRUCTIONS AND FORMAT

6.1. INTRODUCTION
To be considered responsive to this RFP, Vendor must submit proposal in the format identified in this section. All requirements and questions in the RFP must be addressed and all requested data must be supplied. The City reserves the right to request additional information that, in City’s opinion, is necessary to assure that the Vendor’s competence, number of qualified employees, business City, and financial resources are adequate to perform according to contract.

6.2. PROPOSAL SUBMISSIONS
The Vendor shall submit an electronic copy of their proposal to E-Rate Portal and City of Hemet Bid Page.

6.3. PREPARATION
Proposals should be prepared in such a way as to provide a straightforward, concise delineation of capabilities to satisfy the requirements of this RFP.

Responses should emphasize the Vendor’s demonstrated capability to perform work of this type. Expensive bindings, colored displays, promotional materials, etc., are not necessary or desired. EMPHASIS SHOULD BE ON COMPLETENESS AND CLARITY OF CONTENT.

6.4. PROPOSAL FORMAT
Proposals shall adhere to the following format for City and content. Proposals must be divided into the individual sections listed below and must be indexed. a) Cover Letter
The cover letter shall include a brief general statement of intent to perform the services and confirm that all elements of the RFP have been reviewed and understood. The letter should include a summary of Vendors’ qualifications and Vendors’ willingness to enter into a contract under the terms and conditions prescribed by the City of Hemet Consultant Agreement. The letter should be signed by an individual who can bind the Vendor contractually. b) Table of Contents
The table of contents shall identify the contents of the proposal in a format consistent with the proposal requirements and format set forth herein. c) Exceptions
Any and all exceptions to the RFP and/or Service Agreement (Appendix A) must be listed on an item-by-item basis and cross-referenced with the RFP document. If there are no exceptions, Vendor must expressly state that no exceptions are taken.

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21 6.5. PROPOSAL CONTENT
a) SECTION I EXPERIENCE
This section shall contain responses to the minimum Vendor qualifications included in Section III – Vendor Qualifications of the RFP, a general overview of the Vendor’s qualifications, and shall include, but not be limited to, the following information:
1) Vendor name, address, telephone number, and authorized representative(s).
2) Vendor shall identify the number of years of experience in providing equipment and installation, similar in size and scope to that requested in this RFP.
3) Vendor References: Provide three (3) client references utilizing the table below for which the Vendor has provided similar services. References shall include date and description of service, project location, completion dates, City’s name, contact person, title, address, email address, and telephone number.

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22 Reference Table
Refence #1
Client Name
Client Address
Contact Name
Contact Phone#
Contact Email
Project Date and Duration
Description of comparative solution
install and configuration
Refence #2
Client Name
Client Address
Contact Name
Contact Phone#
Contact Email
Project Date and Duration
Description of comparative solution
install and configuration
Refence #3
Client Name
Client Address
Contact Name
Contact Phone#
Contact Email
Project Date and Duration
Description of comparative solution
install and configuration

b) SECTION II – PERSONNEL
Vendor shall identify the number of working employees who will be assigned to the worksite and the names of the project manager and key personnel who shall be assigned to this project if a contract is awarded, including resumes. c) SECTION III – QUALITY OF SOLUTION PROPOSED
Vendor shall provide a detailed description of the equipment and installation plan to be used in response to Section IV - Scope of Work. The prepared plan should demonstrate an overall understanding of the scope of work to be performed, and a timeline for how the project will be completed from start to finish.

Include in the schedule the sequence of implementation phases, the technical components, and modules to be installed, configured, and rolled out in each phase, the functionality to be rolled out in each phase, and the timing of each phase.

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23 7. Section VII - E-RATE COMPLIANCE

7.1. Service Providers are required to be in full compliance with all current and future requirements issued by the SLD throughout the contractual period of any contract entered into as a result of this RFP.

7.2. Please provide your SPIN (Service Provider Identification Number) below:

7.2.1. SPIN:

7.3. Goods and services provided shall be clearly designated as “E-rate Eligible”. Non- eligible goods and services shall be clearly called out as 100% ineligible or shall be “cost allocated” to show the percentage of eligible costs per SLD guidelines. Include the breakdown between estimated eligible and ineligible costs in the tables in the Pricing section.

7.4. In the event of question during an E-rate pre-commitment review, post-commitment review, and/or audit inquiry, the awarded Service Provider is expected to reply within three (3) days to questions associated with its proposal.

7.5. Service providers must comply with the FCC rules for Lowest Corresponding Price.

Further details on LCP may be found at USAC’s website: https://usac.org/sl/service- providers/step02/lowest-corresponding-price.aspx

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24 8. SECTION VIII – Proposal Response Pricing

8.1. Proposal pricing shall include the total cost of the requested (or equivalent) network equipment.

8.2. Please complete spreadsheet “Hemet Library Network Upgrade BOM” a detailed Bill of Material for all equipment, licensing, support, training, and installation proposed. Pricing details shall include make, model, SKU, and unit cost as appropriate. Cost shall be separated between E-rate eligible and E-rate ineligible costs. The completed cost spreadsheet shall be signed and submitted with proposal.

8.3. Vendor shall provide a detailed product description and specifications sheet attached to this pricing summary.

Addendum(a) No(s). _______________ has/have been received and is/are included in this quotation.

The undersigned hereby proposes and agrees to furnish any and all materials, equipment, tools, labor, and services required to complete these requested infrastructure upgrades, including but not limited to License, Software, and any required cables to perform all work in the manner and time prescribed therein.

The undersigned bidder certifies that this proposal is made in good faith, without collusion or connection with any other person or persons bidding on the work.

This proposal submitted by:
_____________________________________________

Company Name Representative Address

_____________________________________________

_____________________________________________
Phone & Fax Numbers

_____________________________________________
Email

_____________________________________________
Authorized Signature _____________________________________________

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PROFESSIONAL SERVICES AGREEMENT

BY AND BETWEEN

THE CITY OF HEMET,

A CALIFORNIA MUNICIPAL CORPORATION

AND

[***NAME***]
[***INSERT ENTITY TYPE AND STATE OF INCORPORATION***]

Form Approved 09/26/2022

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HEMET-PSA rev20220926
Page | 1

PROFESSIONAL SERVICES AGREEMENT
FOR [Insert description of services, e.g. Accounting Services] BETWEEN THE CITY OF HEMET AND [Insert Consultant’s Name]

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this [____] day of [________], 20[__] (“Effective Date”), by and between the CITY OF HEMET (“City”), a California municipal corporation and [Insert Consultant’s Name], [Insert entity, state of corporation and type of entity, e.g. a California corporation, a limited partnership, a limited liability company] (“Consultant”). For the purposes of this Agreement City and Consultant are sometimes hereinafter referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS

1. City has sought by [Insert method of solicitation, e.g. issuance of request for proposals, direct contract] the performance of the [Insert same brief description as above] defined and described particularly in Section 2, “Scope of Services and Schedule of Performance” of this Agreement.

2. Consultant was selected by City to perform those services.

3. Consultant was selected by City on the basis of Consultant’s demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required.

4. Pursuant to Chapter 2, Article V of the Hemet Municipal Code, City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.

5. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Section 2 “Scope of Services and Schedule of Performance” of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

SECTION 1. TERM OF AGREEMENT
(a) Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term of this Agreement is through [Insert Date, recommend using end of current fiscal year], commencing on Effective Date, unless otherwise extended by written agreem ent of the Parties.

(b) The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month-to-month basis following expiration on the same terms and conditions, including compensation as set forth in Section 4 “Compensation and Method of Payment.”

(c) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and compensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by City Council.

SECTION 2. SCOPE OF SERVICES AND SCHEDULE OF PERFORMANCE (a) SCOPE OF SERVICES. Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Consultant agrees to perform the services and tasks set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and the City agrees to retain and does hereby

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HEMET-PSA rev20220926
Page | 2
retain Consultant for the Services.

(b) SCHEDULE OF PERFORMANCE. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Consultant shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may ch oose not to enforce Section 21, “Default” of this Agreement and may instead allow Consultant to continue performing the Services.

SECTION 3. ADDITIONAL SERVICES.

Consultant shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed [Insert Contract Amount], unless additional compensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement.

Payment shall be made in accordance with City’s usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 24, “Notices” hereof. Under no circumstances shall the total amount paid to Consultant under this Agreement exceed the City Manager’s authority under Hemet Municipal Code Section 2-332 without approval by the City Council.

(b) Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subconsultant contracts. Subconsultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission.

(c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty -five (45) days of receipt of Consultant’s correct and undisputed invoice.

(d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

(e) If this Agreement is extended pursuant to Section 1 “Term of Agreement,” the City shall pay the same rates specified in Exhibit “B” “Compensation.”

SECTION 5. INSPECTION AND FINAL ACCEPTANCE.

City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty

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(60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud.

Acceptance of any of Consultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 16 “Indemnification” and Section 17 “Insurance.”

SECTION 6. OWNERSHIP OF DOCUMENTS.

All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant’s guarantees and warranties in Section 9 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents. (a) INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT. For no additional compensation, Consultant hereby assigns to City all of Consultant’s rights, title, and interest in and to the content of all deliverable materials created by Consultant or its employees, agents, or subconsultants, including copyrights, in connection with the Services performed under this Agreement. Consultant shall promptly execute and deliver, and shall cause its employees, agents, and subconsultants to prompt ly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors and assigns, all right, title and interest in and to the content of the deliverable materials. For purposes of this section deliverable materials includes all works, tangible or not, created under this Agreement including, without limitation, documents, material, data, reports, manuals, specifications, artwork, drawings, sketches, computer progra ms and databases, schematics, photographs, video and audiovisual recordings, sound recordings, marks, logos, graphic designs, notes, website, domain names, inventions, processes, formulas matters and combinations thereof, and all forms of intellectual property. The provisions of this paragraph are binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant’s Services under this Agreement.

SECTION 7. CONSULTANT’S BOOKS AND RECORDS.
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant’s performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement.

Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures.

(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon

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request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant’s address indicated for receipt of notices, “Section 24,” of this Agreement.

(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.

SECTION 8. INDEPENDENT CONTRACTOR.
(a) Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.

(b) The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees, subconsultants or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City.

(c) Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees.

Consultant expressly waives any claim Contractor may have to any such rights.

SECTION 9. STANDARD OF PERFORMANCE.

Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant’s profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Services” that shall also be applicable to Consultant’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.

SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.

Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement.

Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations.

Consultant represents and warrants that Consultant has obtained or shall promptly obtain all necessary licenses to perform the Services set forth in this Agreement and that such licenses are in good standing.

Consultant further represents and warrants that the services provided herein shall conform to all

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ordinances, policies and practices of the City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

SECTION 11. PREVAILING WAGE LAWS.
(a) Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. To the extent applicable, Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws. (b) It is the understanding of City and Consultant that Prevailing Wage Laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder:

Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds.

In this context, “construc tion" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.

SECTION 12. NONDISCRIMINATION.

Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this Agreement.

SECTION 13. UNAUTHORIZED ALIENS.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of the Services, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

SECTION 14. CONFLICTS OF INTEREST.
(a) Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of the Services. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non -related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.
(c) City understands and acknowledges that Consultant will, perform non -related services for other governmental agencies and private parties following the completion of the Services under this Agreement. Any such future service shall not be considered a confl ict of interest for purposes of this section.

SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION.

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(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.

(b) Consultant, its officers, employees, agents or subconsultants, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.

(c) If Consultant, or any officer, employee, agent or subconsultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reim - bursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.

(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant.

However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

SECTION 16. INDEMNIFICATION.
(a) INDEMNIFICATION BY CONSULTANT. To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with legal counsel reasonably acceptable to City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents (“Indemnified Parties”) from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Consultant or subconsultants), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including attorney’s fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, any goods provided or performance of Services b y Consultant, its officers, agents, employees, representatives, subconsultants, anyone directly or indirectly employed by any of them, or anyone that they control. Consultant’s duty to indemnify, protect, defend and hold harmless Indemnified Parties, shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties.

(b) INDEMNIFICATION FROM SUB-CONSULTANTS. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subconsultant, subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section.

Failure of City to monitor compliance with these requirements imposes no additional obligations

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on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement and this section.

SECTION 17. INSURANCE.

Consultant agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Addendum “1” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.

SECTION 18. ASSIGNMENT.

The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of the City, which may be given in the sole and absolute discretion of the City Manager. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 20 “Termination of Agreement.” City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize subconsultants.

If in the performance of its duties Consultant utilizes subconsultants or subcontractors, Consultant covenants that subcontracts, if any, shall contain a provision making subconsultants or subcontractors subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 17 “Insurance.” The Consultant acknowledges and agrees that the City is an intended beneficiary of any work performed by any subconsultant or subcontractor for purposes of establishing a duty of care between any subconsultant or subcontractor and the City.

SECTION 19. CONTINUITY OF PERSONNEL.

Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services. Consultant shall notify City of any changes in Consultant’s staff an d subcontractors / subconsultants, if any, assigned to perform the Services prior to and during any such performance.

SECTION 20. TERMINATION OF AGREEMENT.

(a) City may terminate this Agreement, with or without cause, at any time by giving written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress.

(b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.

(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.

(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant’s possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared

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as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.

(e) Upon written notice, City may suspend all or any portion of Consultant’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.

SECTION 21. DEFAULT.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default.

Instead, the City may give notice to Consult ant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended or reduced, if circumstances warrant. During the p eriod of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Consulta nt’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 22. EXCUSABLE DELAYS.

Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted fo r any delays due to such causes.

SECTION 23. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.

SECTION 24. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:

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To City: City of Hemet
Attn: City Manager
445 E Florida Avenue
Hemet, CA 92543

To Consultant: [Insert Consultant Name]
Attn: [Insert Appropriate Party]
Address Line
Address Line
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Hemet Municipal Code.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Hemet Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

SECTION 31. ATTORNEY’S FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

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SECTION 32. ENTIRE AGREEMENT.

This Agreement, including the attached Exhibits and Addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or un derstandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 33. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 34. INCORPORATION AND CONFLICTING TERMS.
(a) The following documents are incorporated and made part of this Agreement by this reference:

1. Insurance requirements (“Addendum 1”)

2. All Exhibits and Addendums

3. All amendments

4. Consultant’s proposal, if any

5. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement (“Funding Restrictions”)
(b) The documents listed above shall be referred to collectively as the “Agreement Documents.” The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order:

Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, Exhibits and Addendums, and Consultant’s proposal. Wher e the requirements of one Document are more stringent then another the more stringent shall govern.

SECTION 35. TIME OF ESSENCE.

Time is of the essence for each and every provision of this Agreement.

SECTION 36. FEDERAL FUNDS.

In the event the Services are funded either in whole or in part by a federal grant, Consultant shall comply with the requirements of Addendum “2” “Federal Funds.” [SIGNATURE PAGE FOLLOWS]

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Signature Page

PROFESSIONAL CONSULTANT SERVICES AGREEMENT
FOR [Insert description of services, e.g. Accounting Services] BETWEEN THE CITY OF HEMET AND [Insert Consultant’s Name]

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first - above written.

CITY OF HEMET
___________________________
Mark Prestwich
City Manager
ATTEST:

CITY CLERK
By: ___________________________
APPROVED AS TO FORM:

CITY ATTORNEY
By: ____________________________

CONSULTANT
By:

Its:

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EXHIBIT “A”

SCOPE OF SERVICES

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EXHIBIT “B”

COMPENSATION

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ADDENDUM “1”

INSURANCE
(A) INSURANCE REQUIREMENTS. Consultant shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the perform ance of the Services by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance:

1. MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance.

2. MINIMUM LIMITS OF INSURANCE.

GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. A ny endorsement restricting standard ISO “insured contract” language will not be accepted.

AUTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

WORKERS’ COMPENSATION INSURANCE. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident or disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers.

UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.

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Addendum 1 - Insurance
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(B) OTHER PROVISIONS. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior wr itten notice by certified mail, return receipt requested, has been given to City. (C) OTHER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Con sultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.

2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

4. Coverage provided by Consultant shall be primary and any insurance or self- insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

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HEMET-PSA rev20220926
Addendum 1 - Insurance
Page | 3
ADDENDUM “2”

FEDERAL FUNDS

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Vendor Name GigaKOM
Spin# 143027209
Part Number Description Unit Cost
Quantity
Eligible
Cost of Eligible
Products
Quantity
Ineligible
Cost of Ineligible
Products Total Cost
MS250-48FP-HW
Meraki MS250-48FP Ethernet Switch – 48
Ports – Manageable – Stack Port – 6 X
Expansion Slots – 10/100/1000Base-T,
10Gbase-X – Uplink Port – Modular – 48 X
Network, 4 X Uplink, 2 X Stack – Twisted
Pair, Optical Fiber – Gigabit Ethernet, 10
Gigabit Eth $5,942.74
6 35,656.44$ 0 - $ 35,656.44$ MS425-16-HW
Meraki Cloud-Managed 16 Port 10GbE
Aggregation Switch With 40GbE
Uplinks/Stacking – Manageable – Stack
Port – 18 X Expansion Slots – 40Gbase-X,
10Gbase-X – Uplink Port – Modular – 16 X
Expansion Slot, 2 X Expansion Slot –
Optical Fiber, Twisted Pair $8,958.51
1 8,958.51$ 0 - $ 8,958.51$ MX105-HW
Meraki MX105 Network Security/Firewall
Appliance – 6 Port – 2.5Gbase-T, 10Gbase-
X – 10 Gigabit Ethernet – 5 X RJ-45 – 4
Total Expansion Slots – 1U – Rack-
Mountable $4,282.15
1 4,282.15$ 0 - $ 4,282.15$ CW9166I-MR
Meraki Catalyst CW9166I Tri Band IEEE
802.11ax 7.78 Gbit/S Wireless Access
Point – 2.40 GHz, 5 GHz, 6 GHz – Internal
– MIMO Technology – 1 X Network (RJ-
45) – 5 Gigabit Ethernet – Desktop,
Ceiling Mountable, Wall Mountable,
Junction Box Mount, Flush $921.50
10 9,215.00$ 0 - $ 9,215.00$ -$ -$ -$ -$ Equipment Total 58,112.10$ Equip. Total -$ 58,112.10$ $3,269.95 Installation: -$ $3,269.95 12,290.17$ Lic./Support: 3,998.46 $ 16,288.63 $ -$ Training -$ -$ -$ Travel -$ -$ -$ Shipping: - $ - $ Tax 5,084.81$ Tax - $ 5,084.81$ Installation:

Shipping:

Hemet Library Category 2 E-Rate Bill of Materials
Training
Licensing/Support:

Travel

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Total 78,757.03$ Total 3,998.46$ 82,755.49$ Installation Services
Item Description Unit Cost Quantity
Cost of Eligible
Services Quantity
Cost of Ineligible
Services Cost
MS250-48FP-HW
Meraki MS250-48FP Ethernet Switch – 48
Ports – Manageable – Stack Port – 6 X
Expansion Slots – 10/100/1000Base-T,
10Gbase-X – Uplink Port – Modular – 48 X
Network, 4 X Uplink, 2 X Stack – Twisted
Pair, Optical Fiber – Gigabit Ethernet, 10
Gigabit Eth
$5,942.74
6 35656.44 - $ 35,656.44$
MS425-16-HW
Meraki Cloud-Managed 16 Port 10GbE
Aggregation Switch With 40GbE
Uplinks/Stacking – Manageable – Stack
Port – 18 X Expansion Slots – 40Gbase-X,
10Gbase-X – Uplink Port – Modular – 16 X
Expansion Slot, 2 X Expansion Slot –
Optical Fiber, Twisted Pair
$8,958.51
1 8958.51 - $ 8,958.51$
MX105-HW
Meraki MX105 Network Security/Firewall
Appliance – 6 Port – 2.5Gbase-T, 10Gbase-
X – 10 Gigabit Ethernet – 5 X RJ-45 – 4
Total Expansion Slots – 1U – Rack-
Mountable
$4,282.15
1 4,282.15$ - $ 4,282.15$ CW9166I-MR
Meraki Catalyst CW9166I Tri Band IEEE
802.11ax 7.78 Gbit/S Wireless Access
Point – 2.40 GHz, 5 GHz, 6 GHz – Internal
– MIMO Technology – 1 X Network (RJ-
45) – 5 Gigabit Ethernet – Desktop,
Ceiling Mountable, Wall Mountable,
Junction Box Mount, Flush
$921.50
10 9,215.00$ - $ 9,215.00$ -$ -$ -$ -$ Total $ 58,112.10 Total $ - $ 58,112.10 Licensing/Support
Part Number Description Unit Cost Quantity
Cost of Eligible
Licensing/Support Quantity
Cost of Ineligible
Services Cost
LIC-MS250-48FP-3YR 841.91$ 6 5,051.46$ 0 -$ 5,051.46$ LIC-MS425-16-3YR 1,059.05$ 1 1,059.05$ 0 -$ 1,059.05$

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LIC-MX105-SEC-3Y 7,996.92$ 1 3,998.46$ 1 3,998.46$ 7,996.92$ LIC-ENT-3YR 218.12$ 10 2,181.20$ 0 -$ 2,181.20$ Total $ 12,290.17 Total $ 3,998.46 $ 16,288.63 NOTES

1. Vendors shall include their name and E-Rate Service Provider ID Number (SPIN#) in cells B2 and B3.

2. Vendors shall fill in the following columns on the chart:

C. Unit Cost
D. Eligible Quantity
F. Ineligible Quantity
After these columns are filled out, the formulas will calculate the totals in columns E, G, and H.

EVALUATION CRITERIA
· Price of E-Rate Eligible Products and Services - 30% · Price of Ineligible Products and Services – 10% · Technical Features – 20%
· References (Manufacturer and Vendor) – 20%
· Compatibility with Existing Equipment – 10%
· Completeness of Proposal – 10%

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431
C ATEGORY 2 S ERVICE P ROPOSAL
F OR

HEMET PUBLIC LIBRARY
300 EAST LATHAM AVE HEMET, CA 92543
Form 470 Application Number: 240008820
Hemet Public Library
Version 1
Date: 1-19-2024
Prepared By:

KDC Technologies
SPIN #143029431

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431

COVER LETTER
We are an experienced service provider based out of Los Angeles County with a track record of successful Erate implementaons. We are uniquely posioned to provide you with cost-eﬃcient soluons as a full-service IT service provider. We look forward to a strategic partnership with HEMET PUBLIC LIBRARY.

We have obtained a City of Hemet business license.

Sincerely,
Dean Cho
Principal and Senior Consultant
877.532.1112 | [email protected]
27201 Tourney Rd, Suite 201 | Valencia, CA 91355
SPIN #: 143029431
FCC Registraon Number (FRN): 0022840524

ABOUT KDC TECHNOLOGIES
KDC Technologies, an experienced IT services provider based out of Los Angeles, provides full-service eRate and managed IT services to private and charter K-12 schools.

We bring to our clients a proven track record of successful E-Rate implementaons from single campus to mul-campus schools.

Our Credenals
● Excellent client references
● Experienced E-Rate service provider
● Cisco Meraki Authorized Partner
E-Rate informaon
SPIN #: 143029431
FCC Registraon Number (FRN): 0022840524
Contact Informaon
Dean Cho
KDC Technologies
27201 Tourney Road, Suite 201
Valencia, CA 91355
877-532-1112

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431
[email protected]
Client References
Erate client references and recommendaon leers are available upon request.

FCC Green Light Status:
2024 FCC form 473 (SPAC) will be ﬁled when the ﬁling window is open.

FCC Registraon Number (FRN): 0022840524
FCC Green Light Status:
2024 FCC form 473 (SPAC) will be ﬁled when the ﬁling window is open.

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431

TABLE OF CONTENTS
I. EXPERIENCE
II. PERSONNEL
III. SOLUTION PROPOSED
IV. ERATE COMPLIANCE
V. PROPOSED RESPONSE PRICING

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431
I. EXPERIENCE
Vendor Name: KDC Technologies
Address: 27201 Tourney Road, Suite 201 Valencia, CA 91355 Authorized representave: Dean Cho, President
KDC Technologies, a full service IT service provider and a minority owned small business, has been an Erate service provider since 2018. We have implemented a dozen Erate projects totaling from small charters schools to large high schools. Below lists some recent successfully completed Cisco Meraki projects:

Recent Erate projects include:
1) Cisco Meraki implementaon and management for a Bishop Amat High School (La Puente, CA) ulizing MX250 security appliance, MS410 ﬁber core switch, MS225 access switches for 10 IDF closets, and MR36, MR46, and MR56 and MR86 outdoor access points. Network cabling for the campus including classrooms, gym, outdoor stadium, indoor and outdoor access points. Other projects included implemenng VLANs to segment and segregate traﬃc as part of overall cyber security planning. Cisco Meraki network support and maintenance. 2) Cisco Meraki implementaon for Pathways to College (Hesperia, CA), an independent charter school ulizing MX250 security appliance, MS225 switches for 6 IDF closets, MR36 and MR46 access points, and network ongoing management. We are planning and designing a signiﬁcantly larger network infrastructure based on Cisco Meraki for a new campus under construcon on a 24 acre campus. The new campus is scheduled to open October 2024. 3) Firewall and switch upgrades for Vista Charter Schools ulizing MX250 and MS425 (Los Angeles, CA).
4) Complete network planning, design, and buildout from ground up, consisng of Cisco Meraki MX105 security appliance, MS120 switches, MR36 access points, and security camera system Matrix for Success Academy (Los Angeles, CA)

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431
Paral list of Erate clients served:

Vista Charter Public Schools (Los Angeles, CA)
● Pathways to College (Hesperia, CA)
● REACH Leadership Academy (Riverside, CA)
● Chaminade College Preparatory (Chatsworth, CA)
● Bishop Amat Memorial High (La Puente, CA)
● Lewis Center for Educaonal Research (Apple Valley, CA) ● Norton Space and Aeronaucs Academy (Apple Valley, CA) ● Bakersﬁeld Chrisan High School (Bakersﬁeld, CA)
● Matrix for Success Academy (Los Angeles, CA)
● California Children’s Academy (Los Angeles, CA)
● Metro Charter Elementary (Los Angeles, CA)
● St Michael’s Episcopal Day School ( Carmichael, CA)

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431
● Collegiate Charter School of Los Angeles (Los Angeles, CA) ● Mary Immaculate School (Archdiocese of Los Angeles - Los Angeles, CA) ● Family Partnership Home Study (Santa Barbara, CA)

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431
II. KEY PERSONNEL
Dean Cho, President and Senior Engineer
Mohamed Sadath, Cisco Engineer and CCIE
Technicians as needed to help with mounng equipment.
* See aached Resumes

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431
III. SOLUTION PROPOSED

PROJECT ROADMAP

1. Kickoﬀ meeng.

2. Site walk-through.

3. Decommission exisng hardware as required.

4. Acvate licensing and onboard Meraki devices to cloud dashboard.

5. Install equipment security appliance, core switch, access switches, and access points), conﬁgure and test.

6. Test WLAN access, LAN, WAN access.
*Order of phase may vary and addional phases may be added aer the kick oﬀ meeng.

Project Time frame
Once the FDCL is received, we will coordinate the project meline with the Hemet Library key personnel.

SCOPE OF WORK
KDC Technologies proposes to install, acvate licensing, conﬁgure, and test the equipment below.

Furthermore, KDC Technologies will:
- Conﬁgured with advanced malware protecon, intrusion detecon and prevenon, and URL content blocking services.
- Rack mount MX105 Security appliance, conﬁgure, and test. - Rack mount MS425-16 switch core switch, conﬁgure, and test. - Rack mount MS250FP access switches, conﬁgure, and test. - Mount six (6) 1st ﬂoor access points, connect to exisng network cabling, and test. - Mount four (4) 2nd ﬂoor access points, connect to exisng network cabling, and test. - Create SSIDS:
- Internal
- Staﬀ
- Public
- Decommissioning hardware being replaced.

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431
VI. ERATE COMPLIANCE
SPIN #: 143029431
FCC Registraon Number (FRN): 0022840524

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431
Aachment A:

Note:

Eligibility is based on Cisco E-Rate product eligibility look up ( hps://www.ciscoerate.com/ProductEligibility/ ). KDC Technologies is not responsible for changes to E–Rate product eligibility. Applicant to conﬁrm.

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431
VII. PROPOSED RESPONSE PRICING
Refer to aached:

Hemet Library Category 2 E-Rate Bill of Materials

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431
APPENDIX A: EXCEPTIONS
(Return Signed)
THIS AGREEMENT ("Agreement") is made and entered between KDC Technologies (“KDC”), whose address is 27201 Tournament Road, Suite 201, Valencia, CA 91355 and ("Customer"), HEMET PUBLIC LIBRARY whose address is 300 EAST LATHAM AVE HEMET, CA 92543.

1. Order Placement - Purchase order is required to place an order. - Customer understands the equipment quoted is non-returnable once it has been ordered. - This agreement is contingent on E-rate funding.

2. Delivery and Installation Delivery is approximate unless expressly provided in this agreement. KDC SHALL, UNDER NO CIRCUMSTANCE, BE DEEMED TO BE IN DEFAULT

HEREUNDER OR BE LIABLE FOR CONSEQUENTIAL, INCIDENTAL OR SPECIAL DAMAGES OR COMMERCIAL LOSS RESULTING FROM DELAYS IN DELIVERY OR INSTALLATION. - All installations can be completed at ground level without lifts. - Ceilings or wall height not to exceed 10’ for access point mounting.
- Any extra move on or off the job site due to circumstances beyond our control will be billed as an extra charge at hourly labor and equipment rates. - Parking shall be provided by the client at no cost.
- All work areas are free from asbestos, lead and other harmful contaminants. - Existing network rack provides sufficient space to accommodate equipment quoted. - Access points can be mounted with standard mounting hardware included with the access point.
- The Customer shall provide free and clear access to all work areas. - Any delays or postponements of the work by the client or its agents which result in additional materials or labor costs, will become an extra charge . - Any variations will be identified with a change order which will describe any changes to the estimate and cost.

3. Limitation of Liability IN NO EVENT SHALL KDC BE LIABLE TO Customer, ANY EMPLOYEE, AGENT OR CONTRACTOR OF Customer, OR ANY THIRD PARTY, FOR ANY

LOSS OF PROFITS, LOSS OF BUSINESS, OR INDIRECT, INCIDENTAL, SPECIAL,

CONSEQUENTIAL, EXEMPLARY OR PUNITIVE DAMAGES ARISING OUT OF OR RELATED TO THIS AGREEMENT.

4. E-Rate Customer agrees to file Form 486 (Receipt of Service Confirmation upon receipt) within 5 days of receipt of Funding Commitment Decision Letter and prior to order placement.

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27201 Tourney Road, Suite 201 | Valencia, CA 91355
P: 877-532-1112 | F: 661-977-4178
SPIN #143029431
Customer represents and warrants that it qualifies to receive E-Rate funding. Customer represents and warrants that all purchases made under this Agreement shall be for its own use and that it is eligible to receive E-Rate funding as specified by USAC.

Customer will be liable should USAC Schools and Libraries Division (SLD) deny payment on ordered items or service previously approved.

5. Entire Agreement This agreement is subject to site survey and final engineering design.

This Agreement and any attachments thereto constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements, purchase orders, understandings and negotiations, whether oral or written, between the parties with respect to such subject matter. No other services included unless specifically stated in this proposal.

ACCEPTED BY:

DATE __/__/_____
__________________________________

ORGANIZATION NAME
__________________________________
NAME
__________________________________
TITLE
__________________________________

SIGNATURE
KDC Technologies
DATE __/__/_____
__________________________________
NAME
__________________________________
TITLE
__________________________________

SIGNATURE

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PHONE 661.904.9553 • FAX 661.977.4178 • [email protected]

DEAN CHO

OUTSTANDING QUALITIES
● Excellent communication skills and work well under pressure. ● Highly motivated and excellent leadership skills.
● Excellent technical knowledge in all areas of information technology. ● Owner and President, KDC Technologies
● 20 years+ full-time IT experience, 10 years in IT management. ● 15 years+ experience with a proven track record as an IT consultant to charter schools and education institutions.
● Proven track record of providing IT leadership and guidance to charter and faith based schools in Los Angeles County and surrounding areas.
● Successfully completed over a dozen Erate projects.
● Developed from ground up administrative and academic computing services for the Laboratory of Structural Medicine and Molecular Medicine, Pharmacology, and Crump Institute. ● Developed from ground up, all areas of the IT operation for International Studies and Overseas Programs serving 16 centers and programs at UCLA.
● Reorganized and streamlined Student Affairs IT operation serving 27 organizations. ● ITIL Foundation Certified with 90% passing score.
● Bachelors in Computer Science, University of California, Riverside ● UCLA Anderson School Management Development Program graduate ● Current board member of YPI Charter Schools

WORK EXPERIENCE
2002 - Present IT Consultant
Provide IT leadership, IT assessments, IT strategic planning and IT recommendations to K-12 schools in Los Angeles and surrounding areas. Work with executive management, principals, school administrators, and technology officers to plan, design, and implement high-speed internet, network infrastructure, wireless LAN, network security, cyber security, digital learning environments, unified communication systems, business continuity, and digital learning tools. Provide short-term and long-term IT budget analysis and recommendations. Train administrative staff and faculty on cybersecurity best practices. Review and keep up-to-date IT policies and procedures. Conduct ongoing review and make technology recommendations as appropriate to help schools minimize network security risk, prevent data breach, improve existing technologies, and improve digital learning tools and resources. Provide assessments and network equipment recommendations to schools applying for federal E-Rate category (1) and category (2) funding.

Gather end-user requirements. Coordinate technical resources in the delivery of IT services. Lead team of end-user technical support staff for projects including technology refresh projects, LCM(life

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cycle management) and IMAC (install, moves, additions, and changes). Recommend appropriate technologies based on the client’s business needs, goals, and expectations. Provide end user support, service desk, and training.
1991 - 2002 University of California, Los Angeles
Consultant, School of Public Health December 2001 – June 2002 Provided critical review of the existing School of Public Health (SPH) organization-wide network operation including the physical infrastructure, existing network services, standards, procedures, and support of these systems. Provided recommendations and strategic alternatives that enabled the organization to meet technology goals and objectives of the School of Public Health overall strategic plan.

The critical review is based on interviews with the School’s computing staff, administrative end-users, physical inspection of the computer network office and equipment rooms, review of the current inventory of network equipment, and review of existing documentation on the computing unit and its services.

Director, Office Technology Center November 1999 – December 2001 Student Affairs
Provide technical direction and leadership for the Office Technology Center responsible for providing central network services, network backbone infrastructure, and user services to 27 Student Affairs units and 650 network users. Responsible for all IT activities including long-range planning, computer operations, systems analysis, systems development, applications development, selection and supervision of staff, budgeting, consultation, and training. Serve as the computing liaison to other campus departments and outside organizations. Hire, train, and direct multiple projects to IT staff consisting of routing and switching engineers, network administrators, and desktop support technicians, webmaster, and administrative staff. Co-chair and provide leadership to a group of 33 IT technology professionals. Member of the executive committee overseeing the distribution of funds to enhance the IT needs of Student Affairs units at UCLA. Consult with managers and directors of Student Affairs units to determine the best technical approach to meet the short term and long-term objectives of the Student Affairs organization.

Developed and implemented thin client feasibility study and pilot project for Student Affairs UCLA.

Deployment of thin clients reduced the potential total cost of ownership by 20 to 30% over traditional PCs. Managed and supervised the implementation of firewalls affecting 27 organizations at UCLA.

Reorganized IT staff and their responsibilities. Instituted clear IT standards and policies. Overhauled Student Affairs website. Restructured IT staffing and implemented a clear IT budget and IT budget forecast. Developed standards and procedures and IT vision for the Student Affairs organization.

Designed, built, and organized data center and IT office for more efficient operation. Developed and instituted automated helpdesk system.

Director, Information Systems
International Studies and Overseas Programs 1994 - 1999 Provide advanced technical direction and leadership for planning, development, implementation, and maintenance of computer network systems and management information systems serving 16 centers and programs under the division of International Studies and Overseas Programs at UCLA.

Responsible for all IT activities including long range planning, computer operations, systems analysis, systems development, applications programming, selection and supervision of staff, budgeting, consultation, and training. Serve as the computing liaison to the Office of Academic Computing, Academic Technology Services, Communications Technology Services, and other campus

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departments. Hire, train, plan, and direct multiple projects to the IT staff. Develop, implement, and complete multiple projects covering several building and utilized by multiple departments. Design, develop, implement, and administer complex software applications in a networked environment.

Consult with administrative managers and academic research investigators to determine the best technical approach to meet the short term and long term objectives of the administrative and research units.

Turned around mismanaged and disorganized IT operation into an efficient and technologically advanced operation. Developed from the ground up, an IT department/network infrastructure serving 200 networked workstations spread across several buildings. Developed on-going training including printed and online user manuals, and hands-on training classes. Developed and maintained multiple application and file servers. Developed from the ground up technologically advanced web server hosting 19 web sites including interactive access to databases and group scheduling. Manage and maintain remote dial-up access network services, domain name service, POP3, IMAP based email server, network routers, and ATM/Fast Ethernet switches. Established a multimedia facility serving 16 centers/programs at UCLA.

Director, Academic and Administrative Computing
Laboratory of Structural Biology and Molecular Medicine 1991 - 1994 Served as the Director of Academic and Administrative Computing for the Laboratory of Structural Biology and Molecular Medicine, Pharmacology, and Crump Institute. Provided advanced technical direction and leadership for planning, development, implementation, and maintenance of computer network systems and management information systems covering three remote buildings(Warren Hall, Center for Health Sciences-Pharmacology, and Molecular Biology Institute) and consisting of 150+ PC and Macintosh network users. Administered all MIS activities including long-range planning, computer operations, systems analysis, systems development, applications programming, selection and supervision of staff, managing the budget, consultation, and training. Served as the computing liaison with the School of Medicine Dean's office, Administrative Information Systems, Office of Academic Computing, Campus Network Services, Microcomputer Information Center, and other campus departments. Hire, train, plan, and direct multiple projects to the MIS staff.

Designed, developed, implemented, and administered complex software applications in a networked environment. Consulted with the administrative managers and academic research investigators to determine the best technical approach to meet the short term and long term objectives of the administrative and research units. Install, configure, maintain and supervise multiple networks and network operating systems.

Developed from the ground up IT operation. Designed and installed network cabling for 150 users and 200 total network ports. Developed new workstation standards. Develop automated helpdesk system, IT policies, and procedures, training materials. Developed and maintained online and printed network users guide. Designed and developed an organizational web site. Developed, implemented, and completed multiple MIS projects covering several buildings and utilized by multiple departments including an in-house developed purchasing system.

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DISTINCTIONS, HONORS, AWARDS, AND OTHER RECOGNITION OF ACHIEVEMENT ● Emerging Small Business Award, Orange County Asian Business Association ● UCLA Incentive(Excellence) Award.
● Monthly technology columnist for the Korea Times Los Angeles, the largest Korean newspaper serving the Los Angeles Korean community and the world. ● Outstanding University of Riverside, Alumnus Award given by the Asian Pacific Student Programs and the Chancellor's office for outstanding service and dedication to the University of California, Riverside.

SCHOOL, CIVIC, AND PROFESSIONAL ACTIVITIES AND AFFILIATIONS

1. YPI Charter Schools
Current Board Member

2. Asian Pacific Alumni Association
University of California, Riverside
Founder and president

3. Korean Student Association
University of California, Riverside
Founder and President

4. University of California, Riverside
Alumni Association
External Relations Committee
Ethnic Recruitment Committee
EDUCATION:

Bachelor of Science in computer science at University of California, Riverside UCLA Anderson School of Management, Management Development Program CERTIFICATES:

UCLA Management Development Education
ITIL Foundation
CompTIA Executive Certificate in Cloud
Microsoft Certified Professional (MCP) + Internet
Microsoft Certified Systems Engineer (MCSE)

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MOHAMED SADATH SAHABUDEEN, CCIE#42458
Summary
A Senior Network Technical consultant with CCIE Routing and Switching Certification ( CCIE#42458) is having 17+ years of networking experience. I have extensive experience in Design, Capacity planning, Implementation, Troubleshooting and Support of large-scale networks.

Excellent leadership and communication skills, experienced with Customer and Technical Support, Technical Solution proposal and documentations, Network Equipment recommendations, Strong knowledge of routing and switching platforms and along with Datacentre experience.

Certifications
CCIE Certification - Enterprise Infrastructure (CCIE#42458) Cisco Certified Specialist - Network Security Firepower Cisco Certified Specialist - Enterprise Advanced Infrastructure Implementation Cisco Certified Specialist - Enterprise Core
Cisco Certified Design Associate (CCDA)
Cisco Certified Network Professional (CCNP)
Cisco Certified Internetwork Professional (CCIP)
Juniper Networks Certified Associate Junos (JNCIA-Junos) JN0-102 Technical Skills
Networking
• Cisco Routers – ASR routers, Cisco 10k, Cisco 18xx, Cisco 19xx, Cisco 38xx, Cisco 39xx, Cisco 12000 Series
• Nexus spine and leaf topology using 9500 and 9600 series, 3064T – Ultra low latency switch, Nexus 7k and 5k, Nexus Fabric Extenders – Nexus 2232 FEXs & Nexus 2248 FEXs • Cisco Switches – 9300/9500/2900/6006/3560/3550/6509/4500/3850 Series

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• Wireless –Meraki APs - MR46, MR52, Cisco 5508 controller, AP 3702, CT5508, AIR-LAP12XX, AIR-CAP3602I, Cisco 792X, Lightweight Mode and Autonomous Models • Juniper SSG320, Juniper SSG250, SRX 100, SRX 240, Juniper SSG20, SSG5 • HP switches - HP Switches - 3100 series, 2910 series, 5500 series, HP switch stacking • Cisco FireSight, Cisco SFR module
• Firewalls – Cisco FTD 1100 & 2100 Series Firewalls, Meraki MX series Firewalls, Cisco ASA 5585x/5516x/ Cisco FWSM / PIX 515 / Juniper SSG5, SSG20, and SSG140 / Nokia Checkpoint.
• Riverbed WAN optimisation - S2050, S1050
• MPLS VPN and MPLS Traffic Engineering and VPLS
• Load-balancers – A10, F5 – LTM – BIG-IP 4000 and 5000 series • MPLS VPN and MPLS Traffic Engineering
• TCP/IP and Routing Protocols :Advanced EIGRP/ Advanced BGP/ Advanced OSPF/RIP • IPSEC/GRE
• QOS
• Switching:L2/L3 switching STP/RSTP/PSTP/MSTP/DTP/Stacking/Virtual Switch • Network administration: NTP/TACAS/SNMP
• Cisco ISE and Prime
• IPV4 / IPV6 configurations
• Multicast - IGMP, Dense mode and Spare mode, SSM
• Network management tools – Solarwinds,What’sup Gold, Netcool, Trackview, MRTG and PRTG
• Troubleshooting using Wireshark
Customer Focus
• Customer Requirements & needs fulfillment
• Testing & Troubleshooting circuits and networks with customers and third party vendor • Engage in face to face meeting with Customers to discuss various stages of Projects.

Education
Master of Science in Computer Network, Middlesex University, London, Oct 2002 – Dec 2003, passed with Merit .

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Bachelor of Engineering in Computer Science, Madras University, India, June 1998 – April 2002, passed with Distinction.

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WLTR005

THE HARTFORD

BUSINESS SERVICE CENTER
3600 WISEMAN BLVD
SAN ANTONIO TX 78251 January 19, 2024

FOR INFORMATIONAL PURPOSES ONLY
27201 TOURNEY RD STE 201
VALENCIA CA 91355-1804
Account Information:

Policy Holder Details : DEAN CHO DBA KDC

TECHNOLOGIES
Contact Us
Need Help?
Chat online or call us at
(866) 467-8730.

We're here Monday - Friday.

Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns.

Sincerely,
Your Hartford Service Team

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CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)
01/19/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.

THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER

CAL-KOR INSURANCE SERVICES/PHS
72254545
The Hartford Business Service Center
3600 Wiseman Blvd
San Antonio, TX 78251

CONTACT
NAME:

PHONE
(A/C, No, Ext):
(866) 467-8730 FAX
(A/C, No):

E-MAIL
ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC#

INSURED

DEAN CHO DBA KDC TECHNOLOGIES
27201 TOURNEY RD. STE 201
VALENCIA, CA 91355
INSURER A : Sentinel Insurance Company Ltd. 11000
INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR

LTR TYPE OF INSURANCE ADDL
INSR
SUBR
WVD

POLICY NUMBER POLICY EFF
(MM/DD/YYYY)

POLICY EXP
(MM/DD/Y YYY) LIMITS
A

COMMERCIAL GENERAL LIABILITY
72 SBM IA4919 05/14/2023 05/14/2024
EACH OCCURRENCE $2,000,000

CLAIMS-MADE X OCCUR DAMAGE TO RENTED
PREMISES (Ea occurrence) $1,000,000
X General Liability MED EXP (Any one person) $10,000
PERSONAL & ADV INJURY $2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000

POLICY PRO-
JECT X LOC PRODUCTS - COMP/OP AGG $4,000,000
OTHER:

AUTOMOBILE LIABILITY
72 SBM IA4919 05/14/2023 05/14/2024

COMBINED SINGLE LIMIT
(Ea accident) $2,000,000
ANY AUTO BODILY INJURY (Per person)

ALL OWNED
AUTOS

SCHEDULED
AUTOS BODILY INJURY (Per accident)
X
HIRED

AUTOS X

NON-OWNED
AUTOS

PROPERTY DAMAGE
(Per accident)

UMBRELLA LIAB

EXCESS LIAB
OCCUR

CLAIMS-
MADE

EACH OCCURRENCE

AGGREGATE
DED RETENTION $

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
ANY

PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
N/ A
PER

STATUTE
OTH-
ER
Y/N E.L. EACH ACCIDENT
E.L. DISEASE -EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations.

CERTIFICATE HOLDER CANCELLATION

FOR INFORMATIONAL PURPOSES ONLY
27201 TOURNEY RD STE 201
VALENCIA CA 91355-1804

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED

BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD

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Vendor Name
Spin#
Part Number Description Unit Cost Quantity Cost of Eligible Quantity Cost of Ineligible Total Cost MS250-48FP-HW Meraki MS250-48FP Ethernet Switch – 48 7,592.35$ 6 45,554.10$ -$ 45,554.10$ MS425-16-HW Meraki Cloud-Managed 16 Port 10GbE 12,055.97$ 1 12,055.97$ -$ 12,055.97$ MX105-HW Meraki MX105 Network Security/Firewall 5,762.72$ 1 5,762.72$ -$ 5,762.72$ CW9166I-MR Meraki Catalyst CW9166I Tri Band IEEE 1,379.11$ 10 13,791.10$ -$ 13,791.10$ -$ -$ -$ -$ Equipment Total 77,163.89$ Equip. Total -$ 77,163.89$ 17,800.00$ Installation: -$ 17,800.00$ 58,454.33$ Lic./Support: - $ 58,454.33$ -$ Training -$ -$ -$ Travel -$ -$ -$ Shipping: - $ - $ Tax -$ Tax - $ - $ Total 153,418.22$ Total -$ 153,418.22$ Installation Services
Item Description Unit Cost Quantity Cost of Eligible Quantity Cost of Ineligible Cost MS250-48FP-HW Meraki MS250-48FP Ethernet Switch – 48 1,400.00$ 6 8,400.00$ -$ 8,400.00$ MS425-16-HW Meraki Cloud-Managed 16 Port 10GbE 2,400.00$ 1 2,400.00$ -$ 2,400.00$ MX105-HW Meraki MX105 Network Security/Firewall 4,600.00$ 1 4,600.00$ -$ 4,600.00$ CW9166I-MR Meraki Catalyst CW9166I Tri Band IEEE 240.00$ 10 2,400.00$ -$ 2,400.00$ -$ -$ -$ -$ Total $ 17,800.00 Total $ - $ 17,800.00 Licensing/Support
Part Number Description Unit Cost Quantity Cost of Eligible Quantity Cost of Ineligible Cost LIC-MS250-48FP-3YR 1,133.00$ 6 6,798.00$ -$ 6,798.00$ LIC-MS250-48FP-5YR 1,888.33$ 6 11,329.98$ -$ 11,329.98$ LIC-MS425-16-3YR 1,425.22$ 1 1,425.22$ -$ 1,425.22$ LIC-MS425-16-5YR 2,374.93$ 1 2,374.93$ -$ 2,374.93$ LIC-MX105-SEC-3Y 10,761.89$ 1 10,761.89$ -$ 10,761.89$ LIC-MX105-SEC-5Y 17,936.91$ 1 17,936.91$ -$ 17,936.91$ LIC-ENT-3YR 293.53$ 10 2,935.30$ -$ 2,935.30$ LIC-ENT-5YR 489.21$ 10 4,892.10$ -$ 4,892.10$ Total $ 58,454.33 Total $ - $ 58,454.33 NOTES

1. Vendors shall include their name and E-Rate Service Provider ID Number (SPIN#) in cells B2 and B3.

2. Vendors shall fill in the following columns on the chart:

Shipping:

Hemet Library Category 2 E-Rate Bill of Materials
Installation:

Licensing/Support:

Training
Travel

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C. Unit Cost
D. Eligible Quantity
F. Ineligible Quantity
After these columns are filled out, the formulas will calculate the totals in columns E, G, and H.

EVALUATION CRITERIA
· Price of E-Rate Eligible Products and Services - 30% · Price of Ineligible Products and Services – 10% · Technical Features – 20%
· References (Manufacturer and Vendor) – 20%
· Compatibility with Existing Equipment – 10%
· Completeness of Proposal – 10%

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Response To:

REQUEST FOR PROPOSAL
Library Network Infrastructure Upgrade and Installation Services E-Rate 470# 240008820

Presented by:

1777 Botelho Drive, Suite 102, Walnut Creek, CA 94596 2131 S Grove Ave, Ontario, CA 91761 Ph: (800) 806-0800 Fax: (800) 806-0899 Ph: (800) 806-0800 Fax: (800) 806-0899

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2 Attention:

NetXperts, LLC is pleased to present this response to the City of Hemet request for Proposal (RFP), Uninterruptible Power Supplies. NetXperts is a leading local provider of network engineering, security, and integration solutions for California’s schools and state, county, and municipal entities. NetXperts has received the request for proposal for Cisco Access Points with no installation. All Addendums/Q&A and exhibits have been read, fully understood, and NetXperts will comply with all criteria outlined. Tim Femister, our CEO, is authorized to submit proposals on the company's behalf. We meet all qualifications, and we understand and can comply with all requirements, and will align with the City of Hemet’s. NetXperts has provided technical network and security support to California state, local, and educational institutions for over 28 years. NetXperts will provide all required insurance certifications a week upon award. Below you will find additional company information related to this opportunity.

● NetXperts Federal Employer ID #68-0409173
● NetXperts Seller’s Permit is #SR-CHA-97-517755
● NetXperts California NetXperts’s License C-7 and C-10 license, #1099498 ● CMAS 3-21-09-1003
● FRN 2299028009
● SPIN 143031867
We are happy to answer any questions regarding our proposal. We look forward to the opportunity to serve as a trusted technical advisor and partner. NetXperts is honored to submit this proposal and we thank your team for reviewing it.

Sincerely,

Tim Femister
CEO, NetXperts, Inc.

P: (925) 806-0800, Ext. 144
[email protected]

NetXperts LLC
1777 Botelho Drive, Suite 102
Walnut Creek, Ca 94596
925-806-0800
www.netxperts.com

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3 NetXperts Experience
NetXperts is a leading local provider of network engineering, security, and integration solutions for California’s city, county, educational and municipal entities. Since 1996, NetXperts’ team of Certified Professionals have developed and consulted to a wide host of clients on the West Coast ranging from state and local governments, schools, libraries, airports, hospitals, and Fortune 500 companies. NetXperts employs over 45 full time employees, most of which are Senior Certified Network Engineers. Our headquarters is located at 1777 Botelho Drive, Ste 102, CA 94596 and with our branch office located in Ontario, Californ ia we are capable of providing 24 - hour response times for our customers. NetXperts carries both C -7 and C -10 NetXperts’s Licenses.

NetXperts has engineers located in various locations throughout the State of California that can be deployed to provide same -day response remote or on -site services as requested. These resources can assist immediately for remediation, hardware replacement, software replacement, consult, updates, patches, and/or assist with break/fix issues that cannot be resolved remotely. Our local Engineering b ench is available within minutes when the District emails or calls the NOC/SOC help desk. NetXperts partners with many of the leading IT manufacturers including Cisco as a Gold Certified Partner (less than 2% of all Cisco Partners in the US) that has built a reputation as a leader in network solutions and we have a large team of experienced professionals to deliver success for our clients. Some specific areas of our expertise include:

● Cybersecurity
● Enterprise Networking
● Managed Services
● UPS Design & Implementation
● Managed Security Services
● Software Defined Networks
● Wireless LAN Design
● Data Center
● Unified Communications, WebEx & Video Conferencing
● Internet of Things
● Low Voltage Cabling
● Fiber Optics
● Video Surveillance & Distribution
● Core Infrastructure Design and Implementation

High Exposure Projects & Customers
NetXperts has completed high-end projects and provides ongoing managed IT services similar in scope to the City of Hemet requirements list in this RFP for multiple California governments and cities, K-12 school districts, and many colleges in the state. Some examples of projects that we’re currently managing:

● San Francisco Airport
● Salesforce Transit Center
● Los Angeles County
● City of Glendale

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4 ● City of West Hollywood
● San Diego Unified School District

Project References

Network Project References
NetXperts is proud to present references from similar scope projects, demonstrating our capability and reliability in delivering high-quality network solutions.

Vallejo City Unified School District
Project: Local Area Network Infrastructure Upgrades
Outcome: This project entailed comprehensive upgrades to the Local Area Network Infrastructure at Vallejo City Unified School District. NetXperts meticulously planned and executed the enhancement of the network's performance and reliability, ensuring seamless connectivity across the district.

Contact: Tina Tina Corona-Geringer, Lead Network Technician Address: 665 Walnut Ave. Vallejo, CA 94592-1177
Phone: 707-556-8921, Ext. 50116
Email: [email protected]

Pittsburg Unified School District
Project: This project involved a district-wide upgrade of network switches to Meraki Cisco systems.

Outcome: The initiative was focused on enhancing network efficiency and scalability across the district's various educational facilities.

Contact: Chris Melodias, IT Coordinator
Address: 2000 Railroad Ave, Pittsburg, CA 94565
Phone: (925) 473-2352
Email: [email protected]

Tahoe Truckee Unified School District
Project: The project's goal was to overhaul the existing Cisco wireless data network. NetXperts expertly handled the removal of legacy wireless access points/controllers and installed/configured a modern, high-availability solution. This involved setting up two Cisco 9800 series controllers and 365 wireless access points across 10 school sites.

Outcome: The upgrade significant ly enhanced wireless connectivity and network resilience, supporting the district's commitment to advanced digital learning environments.

Contact: Sergiu Balin
Address: 11603 Donner Pass Rd. Truckee, CA 96161
Phone: 530- 582 2595 x20531
Email: [email protected]

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5 The NetXperts Advantage – Process to complete work
Our business philosophy has always been to stay ahead of the Industry by having all of our engineers constantly learning, training, and obtaining the most current industry certifications.

Our approach is one that is continuously improving service delivery year over year for our customers while continuously cross training ou r staff in order to minimize lost time caused by staff turnover and in ensuring continuity of services in event of absence or vacation of regular assigned staff. This approach keeps NetXperts engineers up to date with new equipment and best practice procedures.

● Gold Certification: NetXperts is known as the Cisco “Go To” Senior Partner when it comes to complex Wireless LAN design and deployments. NetXperts’ full time Routing/Switching & Data Center Certified Engineers are known as being the best in the industry, providing turnkey robust designs and providing “clean up”, correcting problem deployments. With 5 Cisco CCIE’s on staff, we can provide the best design and build short- and long-term technical standards with our customers. As a valued Technical Advisor, NetXperts has designed, deployed, and managed over 3000 sites in California.

● Engineers – All engineers deployed will have in-depth knowledge of implementing and supporting UPS systems of all sizes and complexities.

● Customer Service Excellence: NetXperts received the Customer Service Award from Cisco due to our ability to solve critical customer issues the same day. NetXperts is dedicated to every customer to meet and exceed the expectations for high -level customer service.

● Dedicated Project Manager : If required and u pon award, NetXperts shall provide a dedicated senior level Project Manager (PM), which oversees the project plan and Statement of Work (SOW ) and adheres to the project schedule and delivery schedule for the City of Hemet. The PM will be the single point -of-contact during the contract, which will streamline communications and provide quick response to the needs of the customer. The NetXperts PM will work daily with the assigned customer’s staff to meet and exceed your expectations.

● Project Approach: Our approach follows industry standard PPDIOO, Prepare, Plan, Design, Implement, Operate and Optimize. We firmly believe that preparation and planning make any challenges that come up during the project are just speed bumps on the way t o a successful project. We also firmly believe that preparation and planning minimize any change orders, this leads to higher customer satisfaction. And most importantly we believe in the simple philosophy that the Customer Comes First.

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Vendor Name NetXperts
Spin# 143031867
Part Number Description Unit Cost
Quantity
Eligible
Cost of Eligible
Products
Quantity
Ineligible
Cost of Ineligible
Products Total Cost
MS250-48FP-HW
Meraki MS250-48FP Ethernet Switch – 48
Ports – Manageable – Stack Port – 6 X
Expansion Slots – 10/100/1000Base-T,
10Gbase-X – Uplink Port – Modular – 48 X
Network, 4 X Uplink, 2 X Stack – Twisted
Pair, Optical Fiber – Gigabit Ethernet, 10
Gigabit Eth 6,349.96$
6 38,099.76$ - $ 38,099.76$ MS425-16-HW
Meraki Cloud-Managed 16 Port 10GbE
Aggregation Switch With 40GbE
Uplinks/Stacking – Manageable – Stack
Port – 18 X Expansion Slots – 40Gbase-X,
10Gbase-X – Uplink Port – Modular – 16 X
Expansion Slot, 2 X Expansion Slot –
Optical Fiber, Twisted Pair 8,531.91$
1 8,531.91$ - $ 8,531.91$ MX105-HW
Meraki MX105 Network Security/Firewall
Appliance – 6 Port – 2.5Gbase-T, 10Gbase-
X – 10 Gigabit Ethernet – 5 X RJ-45 – 4
Total Expansion Slots – 1U – Rack-
Mountable 4,078.24$
1 4,078.24$ - $ 4,078.24$ CW9166I-MR
Meraki Catalyst CW9166I Tri Band IEEE
802.11ax 7.78 Gbit/S Wireless Access
Point – 2.40 GHz, 5 GHz, 6 GHz – Internal
– MIMO Technology – 1 X Network (RJ-
45) – 5 Gigabit Ethernet – Desktop,
Ceiling Mountable, Wall Mountable,
Junction Box Mount, Flush 1,153.44$
10 11,534.40$ - $ 11,534.40$ -$ -$ -$ -$ Equipment Total 62,244.31$ Equip. Total -$ 62,244.31$ 14,982.00$ Installation: 14,982.00$ 62,244.31$ 41,367.75$ Lic./Support: - $ 41,367.75$ -$ Training -$ -$ -$ Travel -$ -$ -$ Shipping: - $ - $ Tax 5,446.38$ Tax - $ 5,446.38$ Installation:

Shipping:

Hemet Library Category 2 E-Rate Bill of Materials
Training
Licensing/Support:

Travel

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Total 124,040.44$ Total 14,982.00$ 171,302.75$ Installation Services
Item Description Unit Cost Quantity
Cost of Eligible
Services Quantity
Cost of Ineligible
Services Cost
MS250-48FP-HW
Meraki MS250-48FP Ethernet Switch – 48
Ports – Manageable – Stack Port – 6 X
Expansion Slots – 10/100/1000Base-T,
10Gbase-X – Uplink Port – Modular – 48 X
Network, 4 X Uplink, 2 X Stack – Twisted
Pair, Optical Fiber – Gigabit Ethernet, 10
Gigabit Eth 6,349.96$
6 38,099.76$ - $ 38,099.76$ MS425-16-HW
Meraki Cloud-Managed 16 Port 10GbE
Aggregation Switch With 40GbE
Uplinks/Stacking – Manageable – Stack
Port – 18 X Expansion Slots – 40Gbase-X,
10Gbase-X – Uplink Port – Modular – 16 X
Expansion Slot, 2 X Expansion Slot –
Optical Fiber, Twisted Pair 8,531.91$
1 8,531.91$ - $ 8,531.91$ MX105-HW
Meraki MX105 Network Security/Firewall
Appliance – 6 Port – 2.5Gbase-T, 10Gbase-
X – 10 Gigabit Ethernet – 5 X RJ-45 – 4
Total Expansion Slots – 1U – Rack-
Mountable 4,078.24$
1 4,078.24$ - $ 4,078.24$ CW9166I-MR
Meraki Catalyst CW9166I Tri Band IEEE
802.11ax 7.78 Gbit/S Wireless Access
Point – 2.40 GHz, 5 GHz, 6 GHz – Internal
– MIMO Technology – 1 X Network (RJ-
45) – 5 Gigabit Ethernet – Desktop,
Ceiling Mountable, Wall Mountable,
Junction Box Mount, Flush 1,153.44$
10 11,534.40$ - $ 11,534.40$ -$ -$ -$ -$ Total $ 62,244.31 Total $ - $ 62,244.31 Licensing/Support
Part Number Description Unit Cost Quantity
Cost of Eligible
Licensing/Support Quantity
Cost of Ineligible
Services Cost
LIC-MS250-48FP-3YR 801.82$ 6 4,810.92$ -$ 4,810.92$ LIC-MS250-48FP-5YR 1,336.36$ 6 8,018.16$ -$ 8,018.16$

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LIC-MS425-16-3YR 1,008.62$ 1 1,008.62$ -$ 1,008.62$ LIC-MS425-16-5YR 1,680.72$ 1 1,680.72$ -$ 1,680.72$ LIC-MX105-SEC-3Y 7,616.11$ 1 7,616.11$ -$ 7,616.11$ LIC-MX105-SEC-5Y 12,693.82$ 1 12,693.82$ -$ 12,693.82$ LIC-ENT-3YR 207.73$ 10 2,077.30$ -$ 2,077.30$ LIC-ENT-5YR 346.21$ 10 3,462.10$ -$ 3,462.10$ Total $ 41,367.75 Total $ - $ 41,367.75 NOTES

1. Vendors shall include their name and E-Rate Service Provider ID Number (SPIN#) in cells B2 and B3.

2. Vendors shall fill in the following columns on the chart:

C. Unit Cost
D. Eligible Quantity
F. Ineligible Quantity
After these columns are filled out, the formulas will calculate the totals in columns E, G, and H.

EVALUATION CRITERIA
· Price of E-Rate Eligible Products and Services - 30% · Price of Ineligible Products and Services – 10% · Technical Features – 20%
· References (Manufacturer and Vendor) – 20%
· Compatibility with Existing Equipment – 10%
· Completeness of Proposal – 10%

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Candace Sunds, Procurement Administrator

HEMET PUBLIC LIBRARY
300 EAST LATHAM AVE
HEMET, CA 92543
Billed Entity Number: 143750
-------------------------------------------------
Dear
Candace Sunds
,
Sable Computer Inc., a California corporation (dba Keep IT Simple or KIS and hereafter referred to as KIS), is pleased to submit our proposal regarding your request for Meraki equipment, installation and configuration services. Our proposals and quotes are attached to this document for your review.

Section I Experience
KIS - Keep IT Simple is an IT solutions provider and multi-disciplinary consultancy serving customers throughout California and beyond since 1988 (36 years). KIS is comprised of 50+ employees and is based in Fremont, CA. KIS has a presence in Fresno, CA. Cloud hosting facilities in Fremont, CA and Houston, TX. KIS has successfully completed thousands of projects, implementations, and mission-critical emergency repairs and services for commercial and government organizations across the nation. KIS has the service model and the team that meets and exceeds the service requirements of this request. KIS works with clients to provide comprehensive and cost-effective solutions. The Company's solutions include high-speed network infrastructure design and monitoring, security services, wireless solutions, telephony, server/desktop engineering, outsourcing and IT administration, remote help desk, and e-business solutions.

KIS has been an authorized Meraki Partner and Reseller for many years and has certified Meraki engineers on staff and has implemented and installed these solutions in several schools throughout California.KIS has experienced certified low voltage cabling technicians on staff with many years of experience in public and private installations. KIS is prepared to be in full compliance with your requirements as listed in your RFP, specifically in section 1.14 Insurance Requirements. KIS will provide current Insurance Certificates and Liability Insurance Certificates, as well as Workers Compensation Insurance documentation for our staff assigned to this project. Furthermore, we agree to abide by Section 1.22 Safety Measures and Requirements, and will abide by
California Division of Occupational Safety and Health (“CAL/OSHA”) requirements.

Upon being awarded the successful bidder of this RFP, KIs will fully comply with Section 3.1.1, 3.1.2. KIS is in full compliance already with Section 3.1.3 through Sections 3.1.7.

KIS fully understand and will comply with Section 4.4.1 through 4.4.5 in its entirety. All equipment meets the requirements listed in Section

4.5.Upon successful award, KIS will fully comply with Section 4.7.3 Vendor Responsibilities, specifically Sections 4.7.3 through 4.7.9, including documentation as listed in Section 4.16. We will assign an experienced Project Manager as requested in Section 4.17 as a Point-of-Contact and perform as requested in Section 4.18 Knowledge Transfer to City IT Staff. KIS will perform as requested in Section 4.19 Training for up to (4) City IT Staff, and perform Section 4.20 Decommissioning Services with the City IT Staff.

Refence #1

Client Name
San Mateo County Office of Education
Client Address
One Twin Dolphin Drive, Redwood City, CA
Contact Name
Lori Owens, CIO
Contact Phone#
650-508-5800
Contact Email
[email protected]
Project Date and Duration
Ongoing Client
Description of comparative
solution install and configuration
Cisco and Meraki firewall installation, configuration, County networking support, staff augmentation, cyber security audits and remediation, internet DNS configuration, Etc.

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Refence #2

Client Name
Cabrillo Unified School District
Client Address
498 Kelly Ave, Half Moon Bay, CA
Contact Name
Stig Lynne, Technology Director
Contact Phone#
650-712-7100
Contact Email
[email protected]
Project Date and Duration
Ongoing Client
Description of comparative
solution install and configuration
Meraki redundant firewalls, redundant ISP's, 100's Meraki access point installations, 100's Meraki switch installation at all campuses, 100's of Meraki cameras at all 7 campuses, network design, staff augmentation, desktop support, Etc.

Refence #3

Client Name

West Valley Mission Community College District
Client Address

14000 Fruitvale, Saratoga, CA
Contact Name
Dan Borges

Contact Phone#
408-741-2674

Contact Email

[email protected]
Project Date and Duration
Ongoing
Description of comparative
solution install and configuration

2 campuses, Include Parks, Quads, walkways, patios,
Include Pools, Courts, Fields, Parking. More than 40
buildings.Replaced all Indoor APs with Meraki .Network
design.Total of almost 1000 devices.

KIS is well experienced to serve and support current California clients in the educational and library market including:

Napa County Office of Education
San Mateo County Office of Education
Santa Clara County Office of Education
San Mateo Foster City School District
Cabrillo Unified School District
Millbrae Elementary School District
Horicon Elementary School District
Clovis Unified School District
La Honda-Pescadero Unified School District
Liberty Union High School District
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San Bruno Park School District
And many more Public and Private Schools throughout California and Nevada Section II Personnel
KIS will be assigning to this project the following personnel:

Boris Bosnacovich
- 10 years experience as a Project Manager and Senior Network Engineer. Boris is also a Associate Partner with KIS.

Notable Projects include:

West Valley Mission Community College District - Designed entire Meraki 2 campus, 40 building refresh Cabrillo Unified School District - Designed redundant firewalls, seven campus switches upgrades, 100's of access point upgrades, and 140 Meraki camera installation
San Mateo County Office of Education - Designed and implemented new Cisco/Meraki network infrastructure;installed new redundant Palo Alto Network Firewalls, performed staff augmentation.

Certifications include:

Cisco Certified Network Professional Enterprise (CCNP)
Cisco Certified Network Associate (CCNA)
Meraki Wireless
Mike Romanazzi
-

25 years experiences as a low voltage technician. Work includes structured cabling and security installations.

Notable Projects include:

Low voltage installation for the construction of UC Berkeley Cal Memorial Stadium.

Low voltage installation for the construction of the Long Beach Courthouse.

City wide CCTV Installation for the City of Martinez
Certifications include:

OSHA 10
Aerial Lift certifications
William (Billy) Uecker
- 20 years experience as a low voltage technician. Work includes structured cabling, fire alarm installations, and security installations.

Notable Projects include:

Low voltage installation for the construction of UC Berkeley Cal Memorial Stadium.

Low voltage installation for the construction of the Long Beach Courthouse.

City wide CCTV Installation for the City of Martinez
Certifications include:

OSHA 10
Aerial Lift certifications
Section III Quality of Solution Proposed
Deployment Stages
Phase 1
: Kickoff call to begin the project and verify all assumptions are covered. Discuss naming conventions and any other concern the customer might have prior to beginning the project.

Phase 2
: Take inventory of all equipment, document serial numbers, label access points, and record the location of installation.

Phase 3
: Begin the configuration of the Meraki dashboard, the naming of equipment, the uploading of floor plans, and the general configuration of all
Firewalls, switches, and wireless. Discuss the possibility of redundant firewalls.

Phase 4
: Start the physical deployment of equipment. The firewall will be the first to be replaced and tested, followed by switches and access points.

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Phase 5
: Testing of network performance, wireless access, and inspection of all MDF's and IDF's.

Phase 6
: Knowledge transfer to the customer and closure of the project.

Section VII E-RATE Compliance
KIS is in full compliance with all USAC requirements and has the Green-Light status with the FCC and has provided numerous solutions to its customers under the e-Rate Program. Furthermore, KIS holds contracts with CMAS and NASPO.

KIS USAC SPIN: 43035931
KIS FRN: 0024293672
KIS Proof of FCC Green Light Status:

Should you need any further information, please do not hesitate to contact me.

Randy Rudolph|Senior Consultant
PH: (510) 403-7551
Email:
[email protected]

Keep IT Simple Computer Center
43160 Osgood Road, Fremont, CA 94539
Keeping IT Simple for You Since 1988
www.kiscc.com

For more information, please check out what I can do for your School:
http://www.kiscc.com/CustomizedIT

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KIS - Keep IT Simple
43160 Osgood Road
Fremont, CA 94539
United States
Quote #
10008 v2
Date
2024/01/17
Expires
2024/02/16
Contact
Randy Rudolph
Prepared for

HEMET PUBLIC LIBRARY
Kathye Caines
300 E Latham Ave
Hemet, CA 92543
United States
T: (951) 765-2447
E: [email protected]
Ship to

HEMET PUBLIC LIBRARY
Kathye Caines
300 E Latham Ave
Hemet, CA 92543
United States
T: (951) 765-2447
E: [email protected]
Section VIII Proposal Response Pricing 470-Form #:
240008820
Fees
Category
Item
Qty
Price
Total
Switches &
Bridges
Meraki Cloud-Managed 16 port 10GbE Aggregation Switch with 40GbE Uplinks/Stacking
Meraki Cloud-Managed 16 port 10GbE Aggregation Switch with 40GbE Uplinks/Stacking
1 $9,314.62
$9,314.62
Software
Licensing
Meraki Enterprise + 5 Years Enterprise Support - Subscription License - 1 Switch - 5 Year
Meraki Enterprise + 5 Years Enterprise Support - Subscription License - 1 Switch - 5 Year - Cisco Meraki MS425-16 Cloud Managed Switch - Subscription License 1 Switch - 5 Year License Validation Period 1 $1,868.89
$1,868.89
†
Switches &
Bridges
Meraki MS250-48FP Ethernet Switch
Meraki MS250-48FP Ethernet Switch - 48 Ports - Manageable - Gigabit Ethernet, 10 Gigabit Ethernet - 10/100/1000Base-T, 10GBase-X - 3 Layer Supported - Modular - 874 W Power Consumption - Twisted Pair, Optical Fiber - 1U High - Rack-mountable, Desktop - Lifetime Limited Warranty 6 $6,187.07
$37,122.42
Software
Licensing
Meraki Enterprise + 5 Years Enterprise Support - Subscription License - 1 Switch - 5 Year
Meraki Enterprise + 5 Years Enterprise Support - Subscription License - 1 Switch - 5 Year - Cisco Meraki MS250-48FP Cloud Managed Switch - 48 Ports - Subscription License 1 Switch - 5 Year License Validation Period 6 $1,485.98
$8,915.88
†
Network
Security &
Firewalls
Meraki MX105 Network Security/Firewall Appliance
Meraki MX105 Network Security/Firewall Appliance - 6 Port - 2.5GBase-T, 10GBase-X - 10 Gigabit Ethernet - 5 x RJ-45 - 4 Total Expansion Slots - 1U - Rack-mountable
1 $4,452.38
$4,452.38

ACCEPT QUOTE
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One-Time Subtotal
$89,583.67
One-Time Subtotal
$11,400.00
†
Non-taxable item
Please contact us if you have any questions.

Comments
* Total Project Time is estimated to be three (3) eight (8) hour days. Client will be charge only for time expended. KIS Billing Rate Sheet Attached. *Cut-over is understood to be AFTER-HOURS and may run into overtime.

Overtime charges are
ONLY
authorized by client IN ADVANCE.
*Travel costs will be billed separately (not covered by e-Rate) at ACTUAL
cost

WITHOUT
any markup.

One-Time Subtotal
$100,983.67
Estimated Freight
$125.00
Hemet, CA
(8.75%)
$5,294.02
Total
$106,402.69 USD
Software
Licensing
Cisco Advanced Security for MX105-HW + Support - Subscription License - 1 License - 5 Year
Cisco Advanced Security for MX105-HW + Support - Subscription License - 1 License - 5 Year
1 $14,114.98
$14,114.98
†
Wireless
Access
Points/Bridges
Meraki Catalyst CW9166I Tri Band IEEE 802.11ax 7.78 Gbit/s Wireless Access Point
Meraki Catalyst CW9166I Tri Band IEEE 802.11ax 7.78 Gbit/s Wireless Access Point - 2.40 GHz, 5 GHz, 6 GHz - Internal - MIMO Technology - 1 x Network (RJ-45) - 5 Gigabit Ethernet
10 $961.37
$9,613.70
Software
Licensing
Meraki MR Enterprise Cloud Controller License, 5 Years
Meraki MR Enterprise Cloud Controller License, 5 Years - Meraki MR Series Access Point - Subscription License - 5 Year License Validation Period 10 $418.08
$4,180.80
†
Category
Item
Qty
Price
Total
Professional Services
Fees
Category
Item
Qty
Price
Total
Labor /
Professional
Services
Engineering and Configuration of Firewall, Switches and Wireless (1 Engineer)
24 $215.00
$5,160.00
†
Labor
Installation of Access Points, Switches and Patching of Cables (2 Technicians)
48 $130.00
$6,240.00
†
Summary
Cost Breakdown

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Cost Breakdown
Category
Fees
Labor / Professional Services
$5,160.00
Labor
$6,240.00
Switches & Bridges
$46,437.04
Software Licensing
$29,080.55
Network Security & Firewalls
$4,452.38
Wireless Access Points/Bridges
$9,613.70
Estimated Freight
$125.00
Hemet, CA
$5,294.02
Total
$106,402.69 USD
Terms and Conditions
A convenience fee of two point nine percent (2.9%) will be applied to credit card purchases.

Unless otherwise stated on the invoice, payment terms are thirty (30) days net from date of invoice. If Buyer fails to pay in accordance with these terms, KIS, at its option, may charge Buyer, and Buyer shall pay KIS (in addition to the price), a delinquent administrative service charge on the unpaid amount at the rate of one and a half percent (1.5%) per month (or such lower rate as may be the maximum allowable by law) from any such date until the date of payment. Should the Buyer become delinquent in the payment of any sum due to KIS, KIS shall not be obligated to continue performance under any agreement with Buyer. In the event of default, collection costs and attorney fees may apply.

Contact

Randy Rudolph
| Senior Consultant
(510) 403-7551 |
[email protected]
Keep IT Simple
43160 Osgood Road, Fremont, CA 94539
Keeping IT Simple Since 1988.
www.kiscc.com

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Vendor Name Sable Computers, Inc. dba KIS
Spin# 43035931
Part Number Description Unit Cost
Quantity
Eligible
Cost of Eligible
Products
Quantity
Ineligible
Cost of Ineligible
Products Total Cost
MS250-48FP-HW
Meraki MS250-48FP Ethernet Switch – 48
Ports – Manageable – Stack Port – 6 X
Expansion Slots – 10/100/1000Base-T,
10Gbase-X – Uplink Port – Modular – 48 X
Network, 4 X Uplink, 2 X Stack – Twisted
Pair, Optical Fiber – Gigabit Ethernet, 10
Gigabit Eth 6,187.07$
6 37,122.42$ -$ 37,122.42$ MS425-16-HW
Meraki Cloud-Managed 16 Port 10GbE
Aggregation Switch With 40GbE
Uplinks/Stacking – Manageable – Stack
Port – 18 X Expansion Slots – 40Gbase-X,
10Gbase-X – Uplink Port – Modular – 16 X
Expansion Slot, 2 X Expansion Slot –
Optical Fiber, Twisted Pair 9,314.62$
1 9,314.62$ - $ 9,314.62$ MX105-HW
Meraki MX105 Network Security/Firewall
Appliance – 6 Port – 2.5Gbase-T, 10Gbase-
X – 10 Gigabit Ethernet – 5 X RJ-45 – 4
Total Expansion Slots – 1U – Rack-
Mountable 4,452.38$
1 4,452.38$ - $ 4,452.38$ CW9166I-MR
Meraki Catalyst CW9166I Tri Band IEEE
802.11ax 7.78 Gbit/S Wireless Access
Point – 2.40 GHz, 5 GHz, 6 GHz – Internal –
MIMO Technology – 1 X Network (RJ-45) –
5 Gigabit Ethernet – Desktop, Ceiling
Mountable, Wall Mountable, Junction Box
Mount, Flush 961.37$
10 9,613.70$ - $ 9,613.70$ -$ -$ -$ -$ Equipment Total 60,503.12$ Equip. Total -$ 60,503.12$ Installation/Configuration/Patching 11,400.00$ Installation: -$ 11,400.00$ 29,080.55$ Lic./Support: - $ 29,080.55$ Included -$ Training -$ -$ Travel Not Covered by e-Rate -$ Travel -$ -$ 125.00$ Shipping: - $ 125.00$ Tax 5,294.02$ Tax - $ 5,294.02$ Total 106,402.69$ Total -$ 106,402.69$ Installation:

Shipping:

Hemet Library Category 2 E-Rate Bill of Materials
Training
Licensing/Support:

Travel

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Installation Services
Item Description Unit Cost Quantity
Cost of Eligible
Services Quantity
Cost of Ineligible
Services Cost
MS250-48FP-HW
Meraki MS250-48FP Ethernet Switch – 48
Ports – Manageable – Stack Port – 6 X
Expansion Slots – 10/100/1000Base-T,
10Gbase-X – Uplink Port – Modular – 48 X
Network, 4 X Uplink, 2 X Stack – Twisted
Pair, Optical Fiber – Gigabit Ethernet, 10
Gigabit Eth -$
6 -$ - $ - $ MS425-16-HW
Meraki Cloud-Managed 16 Port 10GbE
Aggregation Switch With 40GbE
Uplinks/Stacking – Manageable – Stack
Port – 18 X Expansion Slots – 40Gbase-X,
10Gbase-X – Uplink Port – Modular – 16 X
Expansion Slot, 2 X Expansion Slot –
Optical Fiber, Twisted Pair -$
1 -$ - $ - $ MX105-HW
Meraki MX105 Network Security/Firewall
Appliance – 6 Port – 2.5Gbase-T, 10Gbase-
X – 10 Gigabit Ethernet – 5 X RJ-45 – 4
Total Expansion Slots – 1U – Rack-
Mountable -$
1 -$ - $ - $ CW9166I-MR
Meraki Catalyst CW9166I Tri Band IEEE
802.11ax 7.78 Gbit/S Wireless Access
Point – 2.40 GHz, 5 GHz, 6 GHz – Internal –
MIMO Technology – 1 X Network (RJ-45) –
5 Gigabit Ethernet – Desktop, Ceiling
Mountable, Wall Mountable, Junction Box
Mount, Flush -$
10 -$ - $ - $ -$ -$ -$ -$ Total $ - Total $ - $ - Licensing/Support
Part Number Description Unit Cost Quantity
Cost of Eligible
Licensing/Support Quantity
Cost of Ineligible
Services Cost
LIC-MS250-48FP-3YR 900.60$ 6 5,403.60$ -$ 5,403.60$ LIC-MS250-48FP-5YR 1,485.98$ 6 8,915.88$ -$ 8,915.88$ LIC-MS425-16-3YR 1,425.21$ 1 1,425.21$ -$ 1,425.21$ LIC-MS425-16-5YR 1,868.89$ 1 1,868.89$ -$ 1,868.89$

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LIC-MX105-SEC-3Y 10,761.89$ 1 10,761.89$ -$ 10,761.89$ LIC-MX105-SEC-5Y 14,114.98$ 1 14,114.98$ -$ 14,114.98$ LIC-ENT-3YR 253.38$ 10 2,533.80$ -$ 2,533.80$ LIC-ENT-5YR 418.08$ 10 4,180.80$ -$ 4,180.80$ Total $ 49,205.05 Total $ - $ 49,205.05 NOTES

1. Vendors shall include their name and E-Rate Service Provider ID Number (SPIN#) in cells B2 and B3.

2. Vendors shall fill in the following columns on the chart:

C. Unit Cost
D. Eligible Quantity
F. Ineligible Quantity
After these columns are filled out, the formulas will calculate the totals in columns E, G, and H.

EVALUATION CRITERIA
· Price of E-Rate Eligible Products and Services - 30% · Price of Ineligible Products and Services – 10% · Technical Features – 20%
· References (Manufacturer and Vendor) – 20%
· Compatibility with Existing Equipment – 10%
· Completeness of Proposal – 10%

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Mar 12 2024
Department: Administration
Submitted by: Mark Prestwich, City Manager
Veronica Allen, Management Analyst;

☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing

TITLE:

Consideration of Allocations for 2024-25 Program Year Community Development Block Grant Funding

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Review and discuss the City Council Ad Hoc Committee's recommended allocations of approximately $827,276 in Fiscal Year 2024-25 Community Development Block Grant (CDBG) funding and unallocated funding from Fiscal Year 2021-22 and 2022-23 in the amount of $228,160.28.

BACKGROUND:

The City of Hemet is an entitlement city of the Community Development Block Grant (CDBG) program and, as such, receives annual grants on a formula basis from the U.S. Department of Housing and Urban Development (HUD). The purpose of CDBG is to carry out a wide range of community development activities directed toward revitalizing neighborhoods, economic development, and providing improved community facilities and services, with maximum feasible priority given to activities that benefit low and moderate-income persons. The City is responsible for developing its own programs and funding priorities within CDBG and HUD requirements, as well as monitoring sub-recipients of the funds awarded under this grant.

During this year's annual CDBG funding process, the City received 28 applications requesting over $2.9 million in grant funds by the December 11, 2023 due date. Of these 28 applications, seven are from City operations and 20 are from non-profit agencies, and one for-profit agency. The City Administration and Planning of CDBG activities do not require an application. These applications were reviewed to ensure HUD's established criteria were met.

On February 8, 2024, the City Council Ad Hoc City Council Committee (Ad Hoc) comprised of Council Member Carole Kendrick and Council Member Malcolm Lilienthal reviewed applications and provided funding recommendations for full Council consideration.

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The Annual Action Plan (AAP) is a short-range (one-year) planning document that addresses the City’s annual needs, goals, and objectives by allocating funds to eligible activities. CDBG allocation funding for the 2024-25 Program Year will be incorporated into the AAP draft. The AAP draft will be available for 30 days for public review and comment prior to a City Council Public Hearing, tentatively scheduled for May 28, 2024, before final approval and submission to HUD. The final AAP must be submitted to HUD no later than August 16, 2024.

ANALYSIS:

At the time of the Ad Hoc Committee funding allocations, the HUD CDBG entitlement allocations had not been announced to Grantees due to the Federal budget not being approved yet. These allocations are estimates and will be increased or decreased on a percentage basis based on the published 2024-25 CDBG grant allocation from HUD.

DISCUSSION:

The City's CDBG Ad Hoc Committee met on February 8, 2024, to discuss the 2024-25 CDBG funding allocations. The Ad Hoc Committee was provided two funding options and the option to recommend specific allocations (see Attachment 1).

The Ad Hoc Committee selected Option 1 for a status quo recommended funding allocation that includes minor revisions to the Planning and Administration category, once the published 2024-25 HUD allocation is announced. The Ad Hoc Committee elected to fund the Historic Hemet Theatre to provide educational arts instruction to underserved youth in the community and Black Voices of the Valley organization to provide job shadow and mentorship program for at-risk, low to moderate income, and disabled youth. Along with these allocations, there is an amount of $228,160.28 from 2021-22 and 2022-23 unallocated that will be reallocated during Program Year 2024, and the following HUD requirements can only be allocated to Housing/Public Facilities projects.

Ad Hoc funding recommendations were made to various City department projects. One project is the Public Works/Engineering Department's request for an Accessible Sidewalk and Americans with Disabilities Act (ADA) Ramp project. The Public Works/Engineering Department 2024-25 Accessible Sidewalk and ADA Ramp project proposes to remove and reconstruct 3,985 linear feet (LF) of existing sidewalk that is current not ADA compliant and 11 new ADA-compliant ramps.

In alignment with the Strategic Plan item of 'Continue Implementing Maintenance Grid for Sidewalks', staff submitted this project to improve the City's sidewalk repair and replacement program. At least 33% of the project ($200,000) is funded with CDBG funding and Measure A funds (Fund 222) is available to cover the remaining costs of the ADA project.

The Code Compliance program remains funded at the same level for 2024-25. Historically, CDBG funding has contributed to the equivalent of two full-time Code Compliance officers. The Ad Hoc Committee is recommending the allocation of CDBG funding at the same level as 2022-23 and 2023- 24 in the amount of $158,711. This allocation funds 1.5 full-time Code Compliance officers.

Additionally, the CDBG-funded activity in the Housing Program is the Senior Disabled Home Repair Program offered to seniors and disabled households within the community that meet low-income criteria. A portion of this allocation provides 20% to cover administrative costs for personnel. The primary function of this program is to assist senior/disabled households with health and safety repairs

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within their home. Currently, this program has 128 (as of 2nd quarter 2023-24) homeowners on a wait list.

Adjustments were made to some of the Public Services allocations to align with the HUD cap requirement of 15% were:
 A reduction of $2,500 from the allocation to Valley Restart, a homeless shelter. The reduction was made with the intent to minimally impact operations.  A reduction of $2,500 from the allocation to My City Youth, a minimal reduction but essential organization to support.
 Black Voices of the Valley funded at $7,500
 A reduction of $10,000 from Michelle's Place for their Cancer Resource services. The decision to reduce was not taken lightly. Given the organization is not headquartered within the City, prioritizing organizations directly impacting the local community became a determining factor.

The funding recommendations presented in Attachment 1 are a result of furthering the City's Strategic Plan goals using the City of Hemet's 2023-24 published Program Year CDBG Allocation of $827,276 and unallocated 2021-22 and 2022-23 funding in the amount of $228,160.28.

The allocation of $827,276 is the HUD-published FY 2023-24 CDBG allocation. Once, the 2024-25 allocation is published, the allocations will either increase or decrease based on a percentage basis.

The Council is being asked to consider the Ad Hoc Committee's funding recommendation and approve the recommendations or request the Ad Hoc Committee provide a revised CDBG funding recommendations based on Council feedback.

PREVIOUS COUNCIL ACTION:

On December 12, 2023, a public hearing was held to receive comments from the public on funding priorities. One public comments was received.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

The proposed action aligns with Council Adopted Objective under Quality of Life.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

The proposed action aligns with Council Adopted Objective under Community Engagement.

Objective 3: Increase the community's pride within the City.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

The proposed action aligns with Council Adopted Objective under Partnership and Collaboration.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

Objective 2: Develop concepts and programs to enhance the quality of life services.

Objective 3: Develop programs to offer support to the community's businesses

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FISCAL IMPACT:

The attachment to this report summarizes the Ad Hoc funding recommendations.

ALTERNATIVE(S):

The City Council may choose not to approve these recommendations and consider adjustments to recommended funding levels.

ATTACHMENT(S):

Attachment 1: FY 2024-25 CDBG Ad Hoc Funding Recommendations Consideration of 24-25 CDBG Funding Allocation

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2024-25 Project Descriptions with Option 1 and Option 2 Projects Project Name Activity Name Funding Request Option 1 - Status Quo
Option 2 (Same
as 23-24
allocation)
Ad Hoc
Recommended
Allocation
1 COH Administration Admin/Planning 122,455.20$ 122,455.20$ 122,455.00$ 122,455.20$ 2 COH Code Enforcement Division Code Enforcement 240,000.00$ 158,711.00$ 158,711.00$ 158,711.00$ 3 COH Engineering Accessible Sidewalk & ADA Ramps 23-24 Accessible Sidewalk & ADA Ramps 610,898.20$ 200,000.00$ -$ 200,000.00$ 4 COH Finance - Senior and Disabled Home Repair Program Senior and Disabled Home Repair Program 432,000.00$ 199,778.00$ 193,110.00$ 199,778.00$ 5 COH Housing - ADA Program ADA Ramps and Lifts 96,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 6 COH Library Security Services 52,500.00$ 28,085.00$ 28,000.00$ 28,085.00$ 7 COH Planning Division - RPRP Rental Property Repair Program (RPRP) 120,000.00$ 120,000.00$ 120,000.00$ 100,000.00$ 8 COH Police Explorers Police Explorers 25,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 9 Care-A-Van Transit, Inc Care-A-Van Transit 25,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10 Community Pantry Food, Rent and Utility Emergency Assistance for Seniors 18,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 11 Exceed Art in the Park 34,800.00$ 9,000.00$ 9,000.00$ 9,000.00$ 12 Fair Housing Council of Riverside County, Inc Fair Housing Program 46,000.00$ 46,000.00$ 46,000.00$ 46,000.00$ 13 Michelle's Place Cancer Support Services 20,000.00$ 10,000.00$ -$ -$ 14 My City Youth Community Food Program (return) 40,000.00$ 20,000.00$ 20,000.00$ 17,500.00$ 15 Together on Disabilities Kevi 10 for 10 Scholarship Program 30,000.00$ 5,000.00$ -$ 2,500.00$ 16 Valley Restart Shelter Program Emergency shelter and outreach/navigation program 100,000.00$ 25,000.00$ 25,000.00$ 22,500.00$ 17 Valley-Wide Recreation and Park District - Youth Scholarship Youth Scholarship 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 18 Voices for Children Foster children advocates - CASA 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 19 Historic Hemet Theatre - New Hemet Theatre Gives Back! 20,000.00$ N/A N/A 10,000.00$ 20 Black Voices of the Valley - New BVOV Mentorship/Job Shadowing 10,000.00$ N/A N/A 7,500.00$ 21 The American Energy Project Hemet Free Energy audit 60,900.00$ N/A N/A N/A 22 VIP Tots Student Enrichment (field trips) 10,000.00$ N/A N/A N/A 23 Central County United Way
Senior Companion Project (Senior volunteer program to
help seniors that are homebound) 15,000.00$ N/A N/A N/A 24 Neighborhood Housing Services of the Inland Empire NHSIE Brick by Brick Housing Counseling and Education 90,000.00$ N/A N/A N/A 25 The Happier Life
SUNRISE Hemet Program (Substance Use Recovery
Outreach Program) 25,000.00$ N/A N/A N/A
26 Valley-Wide Recreation and Park District -Bill Gray Accessibility project at Bill Gray Park 90,000.00$ N/A N/A N/A 27 Valley-Wide Recreation and Park District -Jerry Searl Park Accessibility project at Jerry Searl Park 190,000.00$ N/A N/A N/A 28 Fire Department Fire Station 2 Bathroom remodel 250,000.00$ N/A N/A N/A 29 Upwards Inc
BOOST (Business Operation and Optimization Support
Tools) 120,000.00$ N/A N/A N/A
2,913,553.40$ 1,049,029.20$ 827,276.00$ 1,029,029.20$ 827,276.00$
-$
The City received over $2.9M in CDBG grant requests for FY 24-25.

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Hemet City CouncilMarch 12, 2024

Hemet City Council
March 12, 2024