Agenda — Hemet City Council, May 12, 2026 (part 12 of 13)

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cause(s) for termination and City fails to cure such cause(s) within the thirty (30) day notice period.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant’s possession shall be returned to City.

Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 5 “Method of Payment and Invoicing” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 5 “Method of Payment and Invoicing” of this Agreement. (e) Upon written notice, City may suspend all or any portion of Consultant’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services provided in accordance with the terms of this contract and applicable professional standards up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.

SECTION 22. EXCUSABLE DELAYS
Neither Party shall be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of either Party. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

SECTION 23. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:

To City: City of Hemet
Attn: City Manager
445 E. Florida Ave.

Hemet, CA 92543

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To Consultant: Eide Bailly LLP
Attn: Bradford Rockabrand
901 Via Piemonte, Suite 450
Ontario, CA 91764
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 24. AUTHORITY TO EXECUTE.

The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

SECTION 25. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 27 “Amendment” and the City Manager’s contracting authority under the Hemet Municipal Code.

SECTION 26. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 27. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.

SECTION 28. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this

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Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 29. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

SECTION 30. ATTORNEY’S FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney’s fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 31. ENTIRE AGREEMENT.

This Agreement, including the attached exhibits and addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 32. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 33. INCORPORATION AND CONFLICTING TERMS.
(a) The following documents are incorporated and made part of this Agreement by this reference:

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1. All exhibits and addendums

2. All amendments

3. Consultant’s proposal, if any

4. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement (“Funding Restrictions”)
(b) The documents listed above shall be referred to collectively as the “Agreement Documents.” The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, exhibits and addendums, and Consultant’s proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.

SECTION 34. TIME OF THE ESSENCE.

Time is of the essence for each and every provision of this Agreement. [SIGNATURE PAGE FOLLOWS]

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Signature Page

PROFESSIONAL SERVICES AGREEMENT

FOR BANK RECONCILIATION SERVICES

BETWEEN THE CITY OF HEMET AND EIDE BAILLY LLP
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY OF HEMET
___________________________
Noah Rau
Interim City Manager
ATTEST:

CITY CLERK
By: ___________________________
APPROVED AS TO FORM:

CITY ATTORNEY
By: ____________________________

CONSULTANT
By:

Its:

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Exhibit A – Scope of Services
Page | 1
EXHIBIT “A”

SCOPE OF SERVICES
Bank Reconciliation Standard Operating Procedure (SOP) Development Eide Bailly will develop a comprehensive, written SOP for performing monthly bank reconciliations within the Tyler Enterprise ERP system. The SOP will be designed to be practical, easy to follow, and suitable for staff training, continuity, and audit support.

The SOP will address the elements requested in the City’s scope of services and will build upon existing procedures and practices already in place at the City, employing best practices common in other California local government agencies and tools and templates employed by Eide Bailly, as appropriate. Eide Bailly will coordinate with City staff during development of the SOP to ensure Eide Bailly’s proposed approach is in alignment with the City’s goals and objectives for this engagement.

Historical Reconciliation Catch-Up
Eide Bailly will complete bank reconciliations for all applicable City bank accounts for the period from July 2025 through the most recent month ending prior to the initiation of our contract with the City using the Tyler system. This work will include the following elements:
• Reconciling monthly bank statements to the general ledger within the Tyler system
• Clearing paid items within the system, including checks, wires, and ACH transactions
• Identifying, researching, and documenting reconciling items • Coordinating with City staff to obtain missing information or resolve discrepancies
• Preparing and retaining supporting schedules and documentation for each reconciliation
• Maintaining organized reconciliation files suitable for audit review and future reference
This work will be performed in a structured, repeatable manner consistent with the SOP being developed, allowing City staff to assume responsibility for ongoing reconciliations after the engagement.

Ongoing Reconciliation Maintenance
Eide Bailly will ensure that bank reconciliations remain current through June 30, 2026, with all reconciliation work completed no later than July 31, 2026. We will also be available to continue providing these services in the future upon the City’s request.

Knowledge Transfer and Implementation Support
Eide Bailly will share in writing our observations and recommendations to support consistent application, periodic review, and future updates to the City’s bank reconciliation SOP as well as related recommendations for improvements to Finance Department policies, procedures, and practices. We will also provide templates to facilitate future work being performed by City staff.

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Exhibit A – Scope of Services
Page | 2
Use of Technology
Eide Bailly staff utilize progressive and effective software to streamline processes and make them as efficient as possible. These technologies include:

EB Bridge
Our client portal, EB Bridge, is designed to strengthen the relationship between Eide Bailly and our clients, facilitating collaboration and connection between our clients and employees. EB Bridge enables clients to engage effectively throughout their interactions with improved processes, better document management, and a more efficient annual client access review.

Artificial Intelligence (AI)
Eide Bailly’s approved AI tool is Microsoft CoPilot, which is available to be used throughout the organization to securely automate and enhance processes. Our approved AI solutions are supported by a rigorous commitment to security, privacy, and compliance. All client data remains within our secure U.S. based environments and is never used to train external models.

We leverage trusted platforms and enterprise-grade controls to ensure data protection, transparency, and traceability at every stage.

Flexibility to Meet Your Needs
Eide Bailly performs all engagements in a paperless environment. As a technology-driven firm, we have no issues in performing engagements off-site. We utilize tools, such as using Microsoft Teams, which allows us to communicate with our clients face to face, while sharing screens, to make the process as seamless as possible.

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Exhibit B – Compensation
Page | 1
EXHIBIT “B”

COMPENSATION
Compensation for the Services shall not exceed Seventy-Six Thousand Dollars ($76,000.00).

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EXHIBIT “C”

INSURANCE
(A)INSURANCE REQUIREMENTS. Consultant shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the Term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance:

1. MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance.

2. MINIMUM LIMITS OF INSURANCE.

GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

AUTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $2,000,000 combined single limit for each accident.

Consultant shall provide City with certificate of insurance and endorsements evidencing such coverage prior to commencing work under this Agreement. City, its officers, officials, employees, agents, and volunteers shall be named as additional insureds under such policy.

PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. C Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $2,000,000 per claim, $4,000,000 aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. If coverage is written on a claims-made basis, Consultant shall maintain such coverage continuously throughout the term of this Agreement and, without lapse, for a period of three (3) years beyond completion of the Services, to the effect that, should occurrences during the term hereof give rise to claims made after completion of the Services, such claims shall be covered by such claims-made policies.

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WORKERS’ COMPENSATION INSURANCE. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident, $1,000,000 per employee for disease, and $1,000,000 policy limit for disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:

1. A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;

2. Pay on behalf of wording as opposed to reimbursement;

3. Concurrency of effective dates with primary policies;

4. Policies shall “follow form” to the underlying primary policies; and

5. Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(B) OTHER PROVISIONS. Each insurance policy required by this Agreement, except Professional Liability and Workers’ Compensation, shall be endorsed to state the coverage shall not be suspended, voided, canceled by the insurer reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City. If the insurer provides notice of non-renewal, such notice shall be provided to City at least thirty (30) days prior to the policy expiration date.

Notwithstanding the foregoing, notice of cancellation for non-payment of premium may be provided with ten (10) days’ notice in accordance with California Insurance Code Section 677.4.
(C) OTHER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf.

1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.

2. Intentionally Omitted.

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3. The procuring of such required policy or policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

4. Coverage provided by Consultant, except Professional Liability and Worker’s Compensation, shall be primary and any insurance or self- insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its sub consultants.

6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

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April 1, 2026

Proposal to Provide Bank Reconciliation
Services
City of Hemet,
California

Submitted By:

Eide Bailly LLP

Bradford Rockabrand, CPA, CIA
Partner

Scott Catlett
Director

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Table of Contents
Cover Letter ........................................................................................................................................................ 3 Exceptions .................................................................................................................................................... 4 Section I – Experience ..................................................................................................................................... 8 Authorized Representatives ................................................................................................................... 8 Experience .................................................................................................................................................... 8 Client References ....................................................................................................................................... 11 Section II – Personnel...................................................................................................................................... 12 Section III – Detailed Approach and Methodology ............................................................................. 16 Project Approach ....................................................................................................................................... 17 Use of Technology .................................................................................................................................... 18 Timelines ....................................................................................................................................................... 18 The Right Choice for City of Hemet........................................................................................................... 19 Appendix A – Levine Act Disclosure Statement .................................................................................... 20

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Cover Letter
Meeting Your Needs with Proficiency
Eide Bailly values the opportunity to support the City of Hemet (the City) in achieving your objectives for success. Through providing these and other services to current and past government clients for more than 70 years, our experienced professionals will bring solutions grounded in best practices, deep experience in government operations, and perspectives informed by working with clients throughout the United States. We have crafted this proposal with your team in mind, focusing on the outcomes that matter most to the City and the challenges you are navigating right now.

Our objective is simple: to help you move forward with confidence. Whether it is improving processes, augmenting existing staff, or assisting with complex accounting and financial management challenges, Eide Bailly is here to offer thoughtful support and practical solutions. Our service is always grounded in a genuine understanding of your world.

As a valued client, you will also experience:
• Exceptional Service, National Resources: Although you will be served by dedicated professionals, the City will also have access to national resources, including more than 3,500 professionals with diverse skillsets and experiences across the firm, ready to meet your needs. • Commitment to Standards and Best Practices: All work will be performed in accordance with appropriate professional standards, industry best practices, and other applicable frameworks as required.
• Every client is unique, and we take the time to understand their distinct qualities. With firmwide collaboration and seamless knowledge sharing, our teams leverage the experience of professionals across industries to deliver customized support and proactive guidance. • Proactive Communication: Eide Bailly’s client service, founded and focused on communication, includes timely or real-time responses, ongoing client-centric support, and a service team that exceeds expectations.
• High Level of Involvement: We provide our clients with the kind of hands-on service that has helped us develop a reputation as one of the most service-oriented firms in the country. We offer collaborative solutions that result in developing impactful client relationships.

We Want to Work with You: We have developed the following proposal with the City in mind. We will get to know you and your staff while taking the time to understand your specific challenges and opportunities. As our highly valued client, we will build a trusting and impactful relationship with your team, delivering solutions that create real value. Please contact us if you would like to discuss any aspect of this proposal.

Sincerely,

Bradford Rockabrand, CPA, CIA | Partner
909.755.2712 | [email protected]
Scott Catlett | Director
775.337.3941 | [email protected]

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Exceptions
City of Hemet, CA – Bank Reconciliation Services
II. General Terms and Conditions
Comments: We have suggested some modifications to the terms and conditions, but we are happy to talk about concerns and finalize language that works for both parties. Additionally, there are some terms that are not included that we consider important to us and standard in our line of work, such as limitation of liability and dispute resolution that we will want to address. We will also expect the City to sign our Statement of Work. We would like to discuss any prosed modifications and come to agreement on commercially reasonable terms.

Insurance Requirements
The City requires a certificate of insurance prior to commencement of any work. An underwriter’s endorsement is also required with additional insured language and the surety/insurer must be an admitted surety/ insurer authorized, or otherwise legally allowed, to do business in the State of California. Complete insurance requirements are stated in Exhibit C of the Professional Services Agreement.

Comments: Clarification to distinguish between surety and other insurers. Additionally, the firm’s insurance is written on a surplus lines basis.

Professional Services Agreement
Comments: We have suggested some modifications to the Agreement, but we are happy to talk about concerns and finalize language that works for both parties. Additionally, there are some terms that are not included that we consider important to us and standard in our line of work, such as limitation of liability and dispute resolution that we will want to address. We will also expect the City to sign our Statement of Work.

We would like to discuss any prosed modifications and come to agreement on commercially reasonable terms.

PSA, Section 8. INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT … Consultant shall promptly execute and deliver and shall cause its employees, agents, and sub consultants to promptly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors, and assigns, all right, title and interest in and to the content of the deliverable materials ..

Comments: “Power of attorney” may conflict with the firm’s independence obligations.

PSA, Section 9. CONSULTANT’S BOOKS AND RECORDS
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section during the applicable retention period described in subsection (a) may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.

Comments: Limiting language added to align with the retention period in Section 9(a).

PSA, Section 16. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION (a) If disclosure is required by law Consultant shall, if lawful, provide City with prompt written notice of such requirement prior to disclosure to allow City the opportunity to seek a protective order or other appropriate remedy.1

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(c) If Consultant, or any officer, employee, agent, or sub consultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to seek reimbursement and indemnity from Consultant for any damages, costs, and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.2
(d) If lawful, Consultant shall promptly notify City should Consultant, its officers, employees, agents, or sub consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder.3 City retains the right but has no obligation, to represent Consultant or be present at any deposition, hearing, or similar proceeding.

Consultant agrees to reasonably cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right of City to control, direct, or rewrite said response, and such cooperation shall not extend to matters where the parties’ interests are adverse.4

Comments: 1 Some subpoenas or regulatory inquiries may not be disclosed. 2 This language would provide automatic, broad contractual indemnity for garden‑variety breach, conflicting with AICPA standards and professional services contract principles. 3 Some subpoenas or regulatory inquiries may not be disclosed. 4 Language aligned with AICPA and professional services standards, ensuring that cooperation is reasonable and does not continue once the parties’ interests become adverse.

PSA, Section 17. INDEMNIFICATION
(a) To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with legal counsel reasonably selected by the City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents (“Indemnified Parties”)1 from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Consultant or sub consultants), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including attorney’s fees and costs, (collectively "Claims") to the extent arising from the negligent acts, errors, or omissions in that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, performance of Services by Consultant, its officers, agents, employees, representatives, sub consultants, anyone directly or indirectly employed by any of them, or anyone that they control. Consultant shall have no duty to defend the City or any Indemnified Party. Consultant’s duty to indemnify, protect, defend, and hold harmless Indemnified Parties, shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties.2

(b) Consultant agrees to obtain executed indemnity agreements with provisions substantially similar to those set forth in this section from each and every subconsultant, subcontractor, or any other person or entity involved by, for, with, or on behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. Consultant shall provide City with copies of such indemnity agreements upon request.3 In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns, or heirs of Consultant and shall survive the termination of this Agreement and this section.4

Comments: 1 The firm cannot assume the duty to defend a client for claims arising from the firm’s actual or alleged errors and omissions in the performance of professional services. The firm’s professional liability policies are indemnity policies only. They do not provide a defense to the firm or its clients. Assuming a duty

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to defend places professional liability coverage at risk (problematic for both the firm and the client) and puts firm in position where any defense obligation is borne solely by firm and its partners. 2 This language suggests that the firm is required to indemnify where indemnitees are partially responsible for the loss.

Additionally, language added to align with California law. 3 We can warrant inclusion of such indemnity agreements, but subcontractor agreements include confidential business terms that are not disclosed outside the firm. 4 The firm cannot assume the duty to defend a client for claims arising from the firm’s actual or alleged errors and omissions in the performance of professional services. The firm’s professional liability policies are indemnity policies only. They do not provide a defense to the firm or its clients. Assuming a duty to defend places professional liability coverage at risk (problematic for both the firm and the client) and puts firm in position where any defense obligation is borne solely by firm and its partners.

PSA, Section 18. INSURANCE
Consultant agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.

Comments: We can provide certificates of insurance along with any required endorsements. However, the terms and conditions of the firm’s insurance policies are the firm’s confidential business information that, as a matter of longstanding firm policy, are not disclosed outside the firm. In lieu of disclosure, the firm would be glad to provide a letter from its insurers stating (in effect) that the policy terms are reasonable and within the market range.

PSA, Section 20. CONTINUITY OF PERSONNEL
Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services. Consultant shall provide City with written notice of any changes in Consultant’s key personnel and subcontractors/subconsultants, assigned to perform the Services at least five (5) business days prior to such change, or immediately upon learning of an unexpected change. City reserves the right to approve or reject any proposed replacement personnel or subconsultants if such personnel are identified as key to the Services in Exhibit “A,.” which approval shall not be unreasonably withheld or delayed.

Comments: The firm must retain at least some control over the personnel appropriate for the engagement.

PSA, Section 21. TERMINATION OF AGREEMENT
(e) Upon written notice, City may suspend all or any portion of Consultant’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided in accordance with the terms of this contract and applicable professional standards up to the date of suspension…

Comments: “Satisfactorily” and words of similar import are a subjective measure of contract performance.

The firm should be held to an objective measure of contract performance, such as the objective terms of an agreement and/or applicable professional standards.

Exhibit C, General Liability Insurance
Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

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Comments: Note that these limits can be met through the firm’s umbrella policy, which follows form.

Exhibit C, Automobile Liability Insurance
Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $2,000,000 combined single limit for each accident…

Comments: Note that these limits can be met through the firm’s umbrella policy, which follows form.

Exhibit C, Umbrella or Excess Liability Insurance
(B) OTHER PROVISIONS. Each insurance policy required by this Agreement, except Professional Liability and Workers’ Compensation, shall be endorsed to state the coverage shall not be suspended, voided, canceled by the insurer reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City.1… (C) OTHER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.2

1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.

2. Intentionally omitted. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to City or its respective elected or appointed officers, officials, employees, and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.3

4. Coverage provided by Consultant, except Professional Liability and Workers’ Compensation, shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it.4 …

Comments: 1 Since these policies provide no coverage directly to our client, the insurer/policy will not provide notice of cancellation to any other third parties such as clients. The firm can provide this notice to our clients.
2 We can provide certificates of insurance along with any required endorsements. However, the terms and conditions of the firm’s insurance policies are the firm’s confidential business information that, as a matter of longstanding firm policy, are not disclosed outside the firm. In lieu of disclosure, the firm would be glad to provide a letter from its insurers stating (in effect) that the policy terms are reasonable and within the market range.
3 The amount of the firm’s self-insured retention (SIR) is the firm’s confidential business information that, as a matter of longstanding firm policy, is not disclosed outside the firm. In lieu of disclosure, the firm would be glad to provide a letter from its insurers stating (in effect) that the amount of the firm’s SIR is reasonable and appropriate given factors such as the applicable market and the firm’s financial resources to pay for same.
4 Since these policies provide no coverage directly to the client, a primary/noncontributory endorsement is not applicable.

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Section I – Experience
Your Goals, Our Commitment
Eide Bailly is a business advisory and accounting firm, helping our clients embrace the opportunities that change and innovation bring to the evolving operational landscape and critical financial decisions. With more than 100 years of service and a team of over 3,500 professionals, we leverage our strengths to move you forward. By embracing change and focusing on innovative ideas, Eide Bailly has grown with our clients to become one of the top 20 accounting firms in the nation.

Authorized Representatives
Bradford Rockabrand and Scott Catlett will serve as the primary contacts for the duration of the bidding process and throughout any resulting engagement.

Eide Bailly LLP
Bradford Rockabrand, CPA, CIA | Partner
901 Via Piemonte, Ste. 450
Ontario, California 91764
Ph. 909.755.2712
[email protected]
Scott Catlett | Director
901 Via Piemonte, Ste. 450
Ontario, California 91764
Ph. 775.337.3941
[email protected]

Experience
We Understand Governments
The government industry represents one of Eide Bailly’s largest niche areas — with more than 1,300 government clients firmwide. We provide audit and advisory services for a variety of counties, cities, colleges and universities, special districts, housing authorities, school districts, state agencies, and tribal entities. Our firm’s Government Industry Group has 300+ full-time professionals who share information, learn from others, and stay up to date on industry developments.

Through these engagements, we have developed significant expertise in:
• Evaluating internal control structures and governance practices • Assessing and developing policies and procedures
• Conducting risk assessments and internal audits
• Long-term financial planning, budget development, and budget reporting • Optimizing accounting, procurement, and budget processes • Executing or assisting with routine and year-end accounting tasks • Preparing financial statements and annual comprehensive financial reports • Assessing the adequacy of staffing levels and staff resource allocation • Delivering evidence-based recommendations that strengthen transparency, accountability, and operational efficiency
• Conducting ERP assessments, procurements, and implementations, as well as assisting clients with optimizing their existing
• Executing financial statement audits and agreed-upon procedures

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Government Advisory Services Team Experience
Unlike other firms and other teams at Eide Bailly, our Government Advisory Services Department team does not perform audits or provide tax services. Our team specializes in advisory services for local governments like yours. The Government Advisory Services Department staff have a thorough understanding of state and local government finance throughout the country, which provides them with diverse perspectives and experience that is grounded in best practices and the latest standards, information, and trends. Our team also brings the unique perspectives of individuals who have previously served as Finance Directors and in other capacities for local governments in multiple states.

Our Government Advisory Services Department team operates as one firmwide team that pools the best professional resources throughout the firm to provide advisory services to government clients. Team members are located throughout the United States in or near our offices, with fully remote team members based in other states. This strategy allows us to capitalize on attracting, retaining, and leveraging the most skilled personnel with expertise in state and local government finance, regardless of their location. The team proposed for this engagement includes team members who have been selected based on their specific expertise with providing accounting advisory services, including optimizing complex bank reconciliation processes and providing clients with efficient and timely bank reconciliations on a recurring basis.

Government Industry Involvement
Eide Bailly prioritizes staying current with changes to the government industry. We help clients adapt to changes within the existing standards and implement any new standards. Our team members are engaged in the government industry and are well positioned in organizations associated with government entities including:
• AGA (formerly Association of Government Accountants), local and national boards, and the Financial Management Standards Board.
• American Institute of Certified Public Accountants’ (AICPA) Governmental Audit Quality Center (GAQC), Private Companies Practice Section (PCPS) Technical Committee. • Governmental Accounting Standards Advisory Council (GASAC). • Review committee of the Government Finance Officers Association’s (GFOA) Certificate of Achievement for Excellence in Financial Reporting.
○ Brian Stavenger, Partner, serves on the GFOA’s Committee on Economic Development and Capital Planning.
○ James Ramsey, Partner, serves on the GFOA’s Accounting, Auditing, and Financial Reporting Standing Committee.
• National Association of State Auditors, Comptrollers and Treasurers (NASACT). • Association of Local Government Auditors (ALGA)

Gerry Boaz, Governmental Accounting Standards Board (GASB) Implementation Specialist, has regularly attended GASB meetings since 2000 as part of his liaison duties and responsibilities for the State of Tennessee, State Auditor’s Office, and provided detailed summaries of those meetings to the NASACT. Gerry’s attendance on behalf of Eide Bailly at these meetings provides information for newsletters, e-blasts, and webinars.

We have been involved with many GASB task forces over the years that have shaped the future of state and local government accounting and financial reporting. Our task force participation include what became GASB No. 74 and 75 on Other Post-Employment Benefits (OPEB); GASB No. 103, Financial Reporting Model Improvements; the note disclosure project, which evolved into GASB Concepts Statement No. 7, Communication Methods in General Purpose External Financial Reports That Contain Basic Financial Statements: Notes to Financial Statements—an amendment of GASB Concepts Statement No. 3; and the current revenue and expense recognition (RER) model and voluntary digital financial reporting projects.

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Thought Leadership
A number of Eide Bailly partners and directors, including Bradford Rockabrand and Scott Catlett, are nationally recognized state and local government thought leaders who present at dozens of national venues throughout the year. These venues include:

GFOA; NASACT; AGA National Professional Development
Conference and multiple AGA chapters across the country; National Association of Housing and Redevelopment Officials (NAHRO); numerous state societies of CPAs; and GFOA state affiliates in a number of states.

We also provide training for state and local agencies, including:
• Commonwealth of Massachusetts
• Florida GFOA School of Governance
• Florida GFOA seminars and conferences
• Florida State Society of CPAs
• Idaho State Auditor's Office
• Minnesota State Auditor's Office
• Mississippi State Auditor's Office
• Montana State Auditor's Office and State
Controller's Office
• North Carolina State Auditor's Office and
State Controller's Office
• North Dakota State Auditor's Office
• South Dakota State Auditor's Office
• State of Montana
• State of Nevada
• State of Tennessee Controllers’ offices
• Texas AGA
• Texas State Auditor
• Virginia Beach IIA Chapter
• State of California State Controller’s Office

Online Publications: We publish articles related to hot issues within the government accounting arena. Below is a list of some of the recent articles posted to our website and emailed to our clients:
• CMMC: How Department of Defense Contractors Can Comply with Evolving Cybersecurity Requirements • GASB Advances Key Projects in September 2025 Meetings • 5 Benefits of Hiring a Virtual Chief Information Security Officer (vCISO) • What Governments Need to Know About New Accounting Standards

Implementation of New Standards
In an industry where standards continually evolve and change, Eide Bailly makes it a priority to stay current and assist our clients with necessary changes. In addition to helping clients implement new standards, we also help them adapt to changes within the existing standards.

Several of our professionals serve on committees that have direct input into writing new standards. This enables our involvement from the beginning and ability to influence the final outcome. Our clients benefit from our strong understanding of the standards and how they may affect their organization.

Stay Current and Learn More
www.eidebailly.com

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Client References

City of Oceanside, California
Jill Moya, Financial Services Director | 760.435.3855 | [email protected] • Outsourced accounting services
• Bank reconciliation services
• Year-end close and audit support services
• GASB standards implementation

City of San Marcos, California
Lisa Fowler, Finance Director | 760.744.1050 | [email protected] • Outsourced accounting services
• Bank reconciliation services
• Year-end close and audit support services
• GASB standards implementation

City of Rancho Cucamonga, California
Jevin Kaye, Finance Director | 909.774.2403 | [email protected] • Outsourced accounting services
• Bank reconciliation services
• Year-end close and audit support services
• Operational assessment of the Finance Department
• Policy and procedures gap analysis and regulatory review • Preparation of long-term financial plan

City of Perris, California
Matthew Schenk, Director of Finance | 951.943.4610 | [email protected] • Outsourced accounting services
• Bank reconciliation services
• Year-end close and audit support services
• GASB standards implementation

City of San Bernardino, California
Moises Artola, Accounting Division Manager | 909.998.2106 | [email protected] • Outsourced accounting services
• Bank reconciliation services
• Year-end close and audit support services
• GASB standards implementation

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Section II – Personnel
Providing the Right Resources
We are passionate about our work — and your success. We have selected professionals for your service team who are the right fit for your engagement, based on their knowledge and experience in the government industry.
• Bradford Rockabrand is the Partner in Charge of Eide Bailly’s Government Advisory Services Department and provides overall coordination of services provided to all advisory clients in the Government Industry.
• Director Scott Catlett will serve as the primary client relations contact and will provide overall coordination for the engagement.
• Manager Kyle Horton will be the primary resource assigned to address the City’s scope of services, with support from the Government Advisory Services Departments’ dedicated team of Senior Associates, as needed.

If awarded these engagements, Scott Catlett will serve as your primary point of contact. We have provided profiles for each team member, showcasing their experience and education, on the following pages. Additional resources will support the engagement team, as necessary.

Team Continuity
To help ensure a strong business relationship and to minimize disruptions, we keep staffing changes to a minimum. Compared to the national average, Eide Bailly experiences a higher retention rate, which translates to providing our clients with consistent service teams. We will strive for continuity of staff for your engagement.

With this continuity comes quality as team members’ knowledge of your organization grows from year to year.

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Dr. Bradford Rockabrand, CPA, CIA, MBA
Partner
I find great joy in creating empowering, cross sector partnerships with our government clients in order to support them in carrying out their mission of public service. By understanding the complex, evolutionary environment in which governments operate, I can offer sound advice and provide turn key solutions that meet their objectives.
909.755.2712 | [email protected]

Based in Ontario, CA, Brad has over 20 years of experience in various aspects of auditing, compliance, and financial and regulatory reporting via public accounting and government enterprises. He helps our clients identify organizational strategies that align their objectives with the complex and evolutionary regulatory environment.

Brad is a hands-on audit and accounting professional with considerable experience in financial accounting and reporting, internal control development, policy composition, budgeting, cash flow modeling and long-term debt use. His professional experience is primarily in municipal finance policy issues as they pertain to new GASB pronouncements and legislative changes. Brad prepares in depth financial analysis on the potential impacts of the changing political landscape in California and assists his clients with navigating the associated implementation complexities.

Outside of work, Brad is an adjunct professor of public administration and enjoys traveling, playing golf, experimenting in the kitchen and spending time with friends and family.

Client Work
Provides advisory services for government organizations navigating the evolutionary legislative and political landscape. Services include internal control review and design, policy implementation and monitoring, risk analysis and related policy design, general ledger maintenance, strategic management, financial analysis, debt issuance and use, cash / investment management, and internal and external reporting.

Secured $17,500,000 in private placement debt for a water district in an adjudicated water basin where there was no established market for water rights in order for the district to purchase permanent water rights to serve the community.

Turned around a community services district with a going concern opinion and no reserves through meticulous budgeting and strict adherence to accounting practices which now has nine consecutive years of unmodified audit opinions, no findings, sufficient reserves and current administrative and financial policy.

Memberships
American Institute of Certified
Public Accountants

Government Finance Officers
Association

California Society of Municipal
Finance Officers

Designation/Licensures
Certified Public Accountant

Certified Internal Auditor

Education
Doctor of Public Administration -
University of La Verne, California

Master of Business
Administration - Saint Louis
University, Missouri

Bachelor of Arts, Business -
Principia College, Elsah, Illinois

Community
University of La Verne School of
Law and Public Service, Doctor
and Master of Public
Administration Program Adjunct
Faculty Member

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Scott Catlett, MPA
Director
I enjoy leveraging all that I've learned as a government finance officer and advisor to my clients to help them find targeted solutions to their problems. By taking the time to understand each client's unique situation and the challenges that they face, I am able to tailor my recommendations to achieve their goals. Seeing the end result achieved and the client's success is what brings me to work each day. 775.337.3941 | [email protected]

Based in Nashville, TN, Scott provides clients with solutions to the challenges facing governments today such as financial sustainability in a time of revenue challenges, establishing and maintaining robust financial management practices, and putting in place an effective policy framework. Scott has over 25 years of diverse experience in public sector financial management and accounting. Prior to joining Eide Bailly, Scott spent 17 years working directly for California cities after serving as a consultant to state and local governments earlier in his career. As a chief financial officer and assistant chief financial officer for three medium- to large-sized urban cities, Scott managed budgets of as much as $1.2 billion and investment portfolios of as much as $500 million and successfully navigated these agencies through the financial challenges of the Great Recession and the COVID-19 pandemic.

When you work with Scott, you can expect an approach that focuses on your specific needs and the unique attributes of your organization.

While financial concepts and practices are often similar from agency to agency, no two clients are the same. Scott provides each client with recommendations and results that are specific to their situation and measurable against their desired outcomes.

Outside of work, Scott enjoys hiking the wooded trails near his home and cheering for his sons at their football and basketball games.

Client Work
Scott’s primary areas of expertise include long-term financial planning, budgeting, organizational assessment, debt administration and fiscal policy development.

Scott works directly with the firm’s clients to improve their policies, procedures and practices to enhance long-term financial health and organizational effectiveness. He also leads nationwide teams undertaking routine year-end close, budget development, GASB statement implementation and outsourced accounting and financial management engagements.

Memberships
Government Finance Officers
Association

Tennessee Government Finance
Officers Association

California Society of Municipal
Finance Officers

Association of Government
Accountants

Education
Bachelor of Science in
Management, Finance - Tulane
University, New Orleans, LA

Master of Public Administration -
California State University, San
Bernardino

Community
California Society of Municipal
Finance Officers, Past President

California State University, San
Bernardino Master of Public
Administration program, former
adjunct faculty member

Government Finance Officers
Association Budget Analyst
Training Academy, former
instructor

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Kyle Horton, MBA
Manager
I have a passion for working with government agencies because of the lasting effects my work has on the communities I am able to serve. By helping our clients navigate complex financial landscapes, I aim to streamline processes, improve resource allocation and enhance fiscal responsibility. I find great fulfillment in delivering strategic insights that empower agencies to operate more efficiently, ultimately contributing to their overall effectiveness and success. 916.570.1885 | [email protected]

Based in Sacramento, California, Kyle has nearly 10 years of experience supporting government agencies with finance operations, cash and treasury management, and financial reporting. He began his career as an Accountant for a small city, where he gained hands-on experience across all areas of government accounting and finance. He later served as the Accounting Supervisor for a medium-sized, full-service city in Northern California, where he further refined his technical expertise and contributed meaningfully to the growth and success of the finance team. Throughout his career, Kyle has successfully managed year-end close and financial statement preparation, has built multiple complex bank reconciliations from the ground up, implemented process efficiencies through technological automation, and he has worked closely with clients to troubleshoot and resolve issues within their ERP systems, helping agencies improve system functionality, address data integrity challenges, and streamline financial workflows. Kyle is known for his practical, detail-oriented approach and his ability to help organizations strengthen internal controls, improve the reliability of their financial processes, and operate more efficiently in the complex environment of government finance.

When you work with Kyle, you can expect a highly attentive, customer- focused professional that has a passion for helping his clients succeed.

His background makes him the perfect resource for technical knowledge and creating operational efficiencies; both of which provide his clients with the skills to thrive in all the complexities that come with government finance.

Outside of work, Kyle enjoys spending time outdoors with his family.

Some of his favorite activities include trout fishing, hiking in the Sierra Nevadas, and spending the day at the ballpark watching a baseball game.

Client Work
Kyle's primary areas of expertise include cash reconciliation, investment reporting, cash flow forecasting, data analysis and financial reporting.

Memberships
Government Finance Officers
Association

California Municipal Treasurers
Association

California Society of Municipal
Finance Officers

Education
Master of Business
Administration - William Jessup
University

Bachelor of Arts, Business
Administration, Accounting &
Finance - California State
University, Fullerton

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Section III – Detailed Approach and Methodology
Understanding Your Needs
Commitment to the City
We welcome the opportunity to be your professional services firm and commit to providing the services listed below. In addition, we will:
• Provide ongoing help for questions, concerns, and problems that arise whether they are anticipated or unexpected.
• Provide Scott Catlett as your specific client service contacts who will coordinate your service team and address any questions or concerns that you may have.
• Provide experienced professionals who possess the depth and expertise to handle significant or complicated issues.

When you work with Eide Bailly, your experience will be different than working with other CPA firms. Our professionals are thought leaders who strive to become your trusted business advisors by delivering insightful advice and industry knowledge.

Engagement Philosophy
At Eide Bailly, we promise you a better overall experience. Though multiple firms are capable of accomplishing the City’s objectives, we appreciate that every situation and every organization is different, and our tailored approach is based on the needs of each client. We commit to the City that we will take the time to understand your unique needs and through a process of listening and learning will provide a customized solution that fully meets your needs.

We value our business relationships and demonstrate this through partner, director, and manager involvement.

Our senior-level professionals are involved with our clients and accessible throughout the engagement. They do not delegate all tasks to staff, but rather stay involved and remain connected. This approach delivers the greatest benefit to our clients because we are able to stay abreast of changes in, and updates to, our clients’ operating environments and collaborate to achieve optimal results.

Understand
Your Unique
Needs
Learn About
Your Existing
Practices
Listen to Your
Concerns and
Key Goals
Craft a
Customized,
Responsive
Solution
Facilitate
Implementation
Success

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Prior to beginning the engagement, we will discuss with the City’s management our proposed approach and processes, desired timelines for deliverables, and any additional considerations that may affect scope, schedules, and/or information to be provided by your personnel. We will then craft timelines for tasks and deliverables that meet your needs and make the most effective use of your valuable time.

Project Approach
Bank Reconciliation Standard Operating Procedure (SOP) Development Eide Bailly will develop a comprehensive, written SOP for performing monthly bank reconciliations within the Tyler Enterprise ERP system. The SOP will be designed to be practical, easy to follow, and suitable for staff training, continuity, and audit support.

• Reconciling monthly bank statements to the general ledger within the Tyler system • Clearing paid items within the system, including checks, wires, and ACH transactions • Identifying, researching, and documenting reconciling items • Coordinating with City staff to obtain missing information or resolve discrepancies • Preparing and retaining supporting schedules and documentation for each reconciliation • Maintaining organized reconciliation files suitable for audit review and future reference

This work will be performed in a structured, repeatable manner consistent with the SOP being developed, allowing City staff to assume responsibility for ongoing reconciliations after the engagement.

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Use of Technology
Eide Bailly staff utilize progressive and effective software to streamline processes and make them as efficient as possible. These technologies include:

Timelines
Eide Bailly will work closely with your team through the planning stages to clearly define expectations and the items required from your team in order to facilitate an efficient engagement to enable us to meet your timing.

The following table identifies the proposed structure of our engagement and the preliminary anticipated timing.

Initiation of the engagement is dependent on the speed at which the City selects a vendor and negotiates and executes a contract, but our team is then available to begin work quickly. The schedule below assumes that these steps are completed in Late February or early March.

Major Task Timing
Engagement Kick-Off and Planning April
Development of Standard Operating Procedures May – June Completion of Outstanding Bank Reconciliations May – July Delivery of Written Summary of Observations and Recommendations June

By engaging in thorough planning and communications with management, we begin each engagement with a strong understanding of the various deadlines and the steps involved along the way to meet these deadlines. A project plan will be developed between our team and the City and then followed closely, and we will work with the City’s management team to customize our services and specific timelines to your needs. We believe in clear, up-front, and open communication with no surprises.

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The Right Choice for City of Hemet
Exceeding Expectations and Achieving Goals
For us, work goes beyond mere tasks; we view it as an opportunity to assist you in addressing challenges, reaching objectives, and effectively planning for the future. After carefully assessing the information provided by the City and investing time in developing an appropriate approach to addressing your needs, we believe we are an ideal fit for this opportunity.

We are committed to being responsive, reliable advisors and would be glad to answer any questions as you evaluate next steps. We want to make sure you have everything you need to make your decision.

Bradford Rockabrand, CPA, CIA
Partner
909.755.2712
[email protected]
Scott Catlett
Director
775.337.3941
[email protected]

We Want to Work with You
Our objective is simple: to help you move forward with confidence. Eide Bailly is here to offer thoughtful support and practical solutions. We look forward to working with you.

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Appendix A – Levine Act Disclosure Statement

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City of
Hemet

Badawi & Associates, CPAs –
Bank Reconciliation Services
Technical Proposal

For Bank Reconciliation Services for the
City of Hemet
For fiscal year ending June 30, 2026, with the option
to extend the contract for an additional one-year
period at the sole discretion of the City.

April 1, 2026

Contact Person:

Ahmed Badawi, CPA
Badawi & Associates
Certified Public Accountants
5901 Christie Ave., Suite 307
Emeryville, CA 94608
Phone: (510) 768-8244
Fax: (510) 768-8249
E-mail: [email protected]

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City of Hemet

Table of Contents

Page

Letter of Transmittal ................................................................................................................................................... 1 Firm Qualifications and Experience .......................................................................................................................... 3 License to Practice in California ................................................................................................................................ 3 Insurance ................................................................................................................................................................... 3 Firm Qualifications ..................................................................................................................................................... 3 Firm Experience ......................................................................................................................................................... 3 Additional Activities .................................................................................................................................................... 4 Client Training Seminar ............................................................................................................................................. 4 Quality Control Review .............................................................................................................................................. 4 Federal or State Desk Reviews ................................................................................................................................. 7 Disciplinary Action ..................................................................................................................................................... 7 Litigations ................................................................................................................................................................... 7 Partner, Supervisory, and Staff Qualifications and Experiences ......................................................................... 8 Engagements with Other Governmental Entities .................................................................................................. 12 Understanding of Services to be Provided ............................................................................................................ 18 Timeline ...................................................................................................................................................................... 18 Use of Technology .................................................................................................................................................... 19 Conclusion................................................................................................................................................................. 20 References ................................................................................................................................................................. 21 RFP Attachment A – Levine Act Disclosure Statement ........................................................................................ 22

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April 1, 2026
Letter of Transmittal
Ms. Tiffany Barnett
Administrative Services Director
City of Hemet
445 E Florida Avenue
Hemet, CA 92543

Dear Ms. Barnett:

Badawi & Associates (B&A), Certified Public Accountants (the “Firm”) is pleased to have the opportunity to respond to your request for a proposal to provide bank reconciliation services (“Bank Reconciliation Services”) for the City of Hemet (the “City”) for the fiscal year ending June 30, 2026, with the option to extend the contract for an additional one-year period at the sole discretion of the City. The objective of our work to be performed is to provide the Bank Reconciliation Services requested by the City.

We will perform work as desired by the City including but not limited to:
- Historical Bank Reconciliation Catch-up
- Bank Reconciliation Standard Operating Procedure (SOP) Development This proposal will highlight the background of the partners and staff assigned to the engagement, summarize our experience in the governmental area, and describe our approach to provide professional Bank Reconciliation Services to the City.

This proposal demonstrates our ability to perform the necessary Bank Reconciliation Services requested by the City on a timely basis.

As a partner of the Firm, I will be the primary contact for negotiation of the contract. Additionally, I have been authorized to legally bind the Firm. You may contact me at the following address and phone number:

Ahmed Badawi, CPA
Badawi & Associates
Certified Public Accountants
5901 Christie Ave., Suite 307
Emeryville, CA 94608
Telephone: (510) 768-8244
E-mail: [email protected]
We are committed to performing the required work and completing the required services.

We believe we are the best qualified to perform the engagement because our staff includes individuals well versed in municipal accounting, auditing and reporting requirements. We have performed auditing and consulting engagements for numerous cities throughout California. We will be responsive to the needs of the City, we understand the City’s operational environment, and pledge to you our complete commitment to providing a quality product that meets the City’s requirements.

The approach to the Bank Reconciliation Services has been designed to meet the requirements of the City with the least disruption to the City’s office operations. The foundation of our approach is based on communication coupled with a strong knowledge of City operations and detailed planning at the initial stages of the engagement. Open communication lines with all parties of the Engagement Team and City Management and staff throughout the engagement eliminate “surprises”. Initial planning and proper assignment of duties to experienced personnel provide for an effective and efficient process. Consequently, inefficiencies and disruptions are kept to a minimum.

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Ms. Tiffany Barnett
Administrative Services Director
City of Hemet

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2 The Firm maintains liability insurance coverage for professional liability, Workers’ Compensation, Comprehensive General Liability and Auto as part of our comprehensive insurance policy.

The Firm is an Equal Opportunity employer and complies with all Federal and State hiring requirements. The Firm also supports Affirmative Action philosophies and works hard to provide disadvantaged groups with opportunities for self enhancement.

This proposal is a firm and irrevocable offer for 180 days.

We are confident that you will find our organization offers the required expertise, technical knowledge, and business understanding to perform the Bank Reconciliation Services for the City. Our past experience provides us with a thorough understanding of the needs and requirements of the City, as well as the technical knowledge to perform such services in accordance with the accounting guidelines as published by the various authoritative entities.

We welcome your inquiries and look forward to further discussions with you.

Sincerely,

Ahmed Badawi
Partner
Badawi & Associates
Certified Public Accountants

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City of Hemet Technical Proposal

3 License to Practice in California
The Firm and all key professional staff assigned to the City’s engagement are properly licensed to practice as Certified Public Accountants in the State of California and comply with GAO Government Auditing Standards.

The Firm is registered with the California State Board of Accountancy. Its State number is 6823.

The Firm has met all required State and local laws, rules, and regulations.

Insurance
The Firm maintains professional liability insurance and other coverage as part of our comprehensive insurance policy. Upon selection, the Firm and our insurance provider will provide a certificate of insurance to the City which shows the minimum requirements identified by City have been met.

Firm Qualifications
Badawi & Associates was founded by Mr. Ahmed Badawi. Mr. Badawi has over 25 years of experience working with state and local government with a special focus on cities. Prior to founding B&A, Mr. Badawi was a partner with several local and national firms, where he headed their government practice in Northern California. Mr. Badawi founded Badawi & Associates to serve the fast-paced needs of California's local governments. The goal is to build a proactive, client-focused culture from the ground up and to eliminate the entrenched bureaucratic culture and intrinsic limitations of the big accounting firms.

Located in Emeryville, California, the Firm serves a variety of cities and towns throughout California as well as conducting financial related services for numerous special districts and authorities. Names and phone numbers of several of our current and past clients and other references are provided for your inquiries. We encourage you to contact these individuals to obtain information on the quality of our work and staff.

Our Emeryville office will be the Engagement Office assigned to the City.

The Engagement Partner assigned to the City will be Mr. Ahmed Badawi. Mr. Badawi has over 25 years of government accounting and audit experience. He is a member of various governmental committees, has actively participated in the development of accounting and audit guidelines for the governmental sector, and is an instructor for the California Society of Municipal Finance Officers.

The professional staffs assigned to the Engagement are qualified and experienced. Each individual of the Engagement Team has several years of experience. Their understanding of governmental operations and the various authoritative guidelines will provide the where-with-all to perform the Bank Reconciliation Services in an efficient and effective manner with minimal disruption to the City’s finance department.

Firm Experience
The Firm is located in Emeryville and provides a full range of audit and accounting services to governmental agencies throughout California, including audit, consulting, tax and accounting.

The Firm’s professional staff members provide the financial background and specific experience to meet the City’s operational needs.

Our Emeryville office will be the Engagement Office assigned to the City.

Firm
Qualifications
and
Experience

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4 Additional Activities
We offer a full range of accounting and finance services to the governmental sector. These services include:
 Financial audits
 Compliance audits
 Tax advice
 Development of financial and
accounting policies and procedures
 Investment review and compliance
evaluation
 Operational reviews
 Technical guidance on existing and
upcoming accounting issues
 Training seminars
 Pension/profit-sharing plans
 Performance audits
 Business consulting
Consequently, Firm personnel are well qualified to perform the services expected by the City.

Client Training Seminar
The Firm hosts an annual update on recent technical accounting and finance issues affecting the governmental area. This all-day session reviews new and anticipated pronouncements from GASB, discusses future issues under consideration by GASB, reviews accounting treatment of various transactions where issues may arise, and provides a general overview of state and federal compliance issues. All of our clients are invited to attend, free of charge. The one day session qualifies for CPE under the rules of the State Board of Accountancy and is held in the Bay Area.

Quality Control Review
According to Government Auditing Standards, firms who perform audits under the Yellow Book are required to have a peer review once every three years. We received a report with a rating of pass with no deficiencies which we attached for your review.

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7 The Firm has policies and procedures to ensure it hires only qualified people, that it properly supervises them and provides professional training, that it advances them to responsibilities they are capable of handling, and that it provides them with necessary technical resources. All members of the Firm are very familiar with the stringent quality control standards established by the AICPA.

The Firm is a member of the AICPA Government Audit Quality Center.

The Firm is a member of the AICPA Private Companies Practice Section.

Federal or State Desk Reviews
The Firm has had no negative federal or state reviews in the past three (3) years.

Disciplinary Action
There has not been any state or federal disciplinary actions taken or pending against the Firm nor any findings to report.

Litigations
The Firm has not experienced any lawsuits or legal actions that have been resolved or are currently pending in the prior five years.

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8 The Engagement Team will consist of individuals who provide a broad business perspective and significant experience in governmental accounting. This team will provide access to a wide range of technical capabilities which will provide the City with not only the technical support necessary to perform the requested Bank Reconciliation Services, but also the broad business background to interpret findings and observations to offer effective solutions to issues, and the personal involvement of the Engagement Partner of the Firm.

The Engagement Team will be led by Ahmed Badawi, CPA. Mr. Badawi’s background includes over twenty-five years of municipal auditing and accounting experience with a special focus on cities. Mr. Badawi is a member of the Government Accounting and Auditing Committee of the California Society of Certified Public Accountants. He has participated in the audits and accounting engagements of numerous City, county and special district governments, as well as non-profit entities. His diversified background offers the technical qualities required of the governmental and non-profit areas and the necessary wherewithal to properly evaluate the entire accounting process, develop opportunities to improve the accounting process, and to offer practical business recommendations.

The second member of the Engagement Team will be Ed Peszewski, CPA. Mr. Peszewski’s background includes over twelve years of accounting and auditing experience. He has participated in the audit and accounting engagements of numerous governmental entities and assisted in their efforts to publish their financial statements in compliance with various regulations. Mr. Peszewski will be the Engagement Manager of this engagement.

Each member of the Engagement Team participates in continuing education programs offered by the AICPA and California State Society of Certified Public Accountants, and each has met the continuing education requirements for municipalities. In addition, the firm offers at least 60 hours of in-house CPE annually focused mainly on municipal audits and accounting.

Engagement Partner Ahmed Badawi CPA
Engagement Manager Ed Peszewski CPA
Senior Accountant
Professional Staff
Professional Staff
Professional Staff
Partner,
Supervisory,
and Staff
Qualifications
and
Experiences

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9 Professional Development:

The Firm maintains a comprehensive training program targeted at appropriate professional staff levels. It utilizes in-house developed educational programs, AICPA and California CPA Foundation educational programs, and on-the-job training.

The Firm’s annual training schedule which officially begins in April for all professional staff and administrative staff includes comprehensive in-house training sessions on such topics as:
 Review of principles of accounting and financial reporting for state and local governments  Review of governmental fund types and account groups
 Review of newly issued generally accepted auditing standards and GAO auditing standards
 Review of Internal Control evaluation approaches including COSO principles  Updates on recent governmental accounting and reporting guidelines  Review of Single Audit requirements and approaches
 Review of financial audit approaches
 Overview of audit and internal control work paper techniques  Review of GASB reporting requirements
 Review of current issues facing the governmental community During the year, professional staff members are sent to various educational sessions sponsored by the AICPA and California State Society of CPAs, as considered appropriate for the level and need of the individual. These classes include, among others:
 Governmental Financial Reporting Standards and Practices  Yellow Book: Government Auditing Standards
 Financial Accounting Standards: Comprehensive Review
 Single Audit
 Governmental Auditing & Accounting Update
 Governmental Accounting Principles
 Comprehensive Review of Generally Accepted Auditing Standards The result of the Firm’s training program is the production of a highly educated and competent municipal accounting group capable of performing efficient and effective professional accounting services for the City.

The Engagement Team members will continue their professional development efforts.

Staff Retention and Continuity:

The Firm's policy on providing service to our clients includes a commitment to maintaining continuity of personnel. We cannot guarantee that our staff will remain with the Firm. However, to encourage our staff to remain with us, we pay competitive wage rates; offer promotional opportunities; provide state-of-the-art equipment and excellent working conditions; and offer various benefits, such as retirement plans, medical plans, profit sharing programs, educational benefits, and other such benefits. We can also guarantee that the partner will be involved in future years. Continuity of staff is of prime concern to us and because of the hands-on involvement of the partner; we can assure you that future years’ engagements will be conducted in an efficient and effective manner with qualified and experienced professionals.

Resumes of each member of the Engagement Team follow.

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10 Ahmed Badawi, Certified Public Accountant – Engagement Partner Length of Career
 Over twenty-five years of experience in municipal auditing and accounting with a special focus on cities
 Certified Public Accountant for the State of California Professional Experience
 Partial listing of clients served:

 Has performed numerous financial audits, Single Audits, Transportation Development Act audits, housing audits, electrical utility audits, RDA audits, PFA audits, and Trust Fund audits, and has prepared numerous Annual Comprehensive Financial Reports Education
 BS Degree in Accounting from the University of Alexandria, Egypt Professional Activities
 Member, CALCPA Government Accounting and Auditing Committee  Member, American Institute of Certified Public Accountants  Member, California Society of Certified Public Accountants  Member, Government Finance Officers Association
 Member, California Society of Municipal Finance Officers Continuing Education
 Has met the current CPE educational requirements to perform audits on governmental agencies Services ProvidedFinancial AuditSingle AuditTDA AuditRDA AuditEnterprise Fund OtherCities/Towns:Antioch x x x x x xAtwater x x x xAzusa x x x x xBerkeley x x x x x xChino x x x xCompton xCotati x x xCrescent City x x x x xDinuba x x x x xDublin x x x xFolsom x x x x xFoster City x x x x xGlendora x x x x xGuadalupe x x x x xHealdsburg x x x x xLa Verne x x x xLafayette x x x xLarkspur x x x xLathrop x x x xLemon Grove x x x xMillbrae x x x x xOakdale x x x x x xOntario x x x x xPetaluma x x x x x xPomona x x x x xRichmond x x x x x xSan Bruno x x x x xSan Carlos x x x x x xSan Luis Obispo x x x xSausalito x x x xCounties:Contra Costa County x x x x xSanta Cruz County x x x x xSpecial Districts and Other:Alameda County Water District x x xEast Bay Regional Park District x x x

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11 Ed Peszewski, Certified Public Accountant – Engagement Manager Length of Career
 Twelve years of experience in municipal auditing and accounting  Certified Public Accountant for the State of California Professional Experience
 Partial listing of clients served:

 Has participated in numerous financial audits, Single Audits, RDA audits, PFA audits, Transportation Development audits, and housing audits
Education
 BA, University of California, Santa Barbara
 Certificate in Accounting from University of California, Berkeley - Extension Professional Activities
 Member, American Institute of Certified Public Accountants.  Volunteer Member, GFOA Special Review Committee.

Continuing Education
 Various municipal accounting courses offered by the California Society of CPAs and local universities including:
- Governmental Financial Reporting Standards and Practices - Yellow Book: Government Auditing Standards
- Municipal Accounting
- Single Audit
 Has met the current CPE educational requirements to perform audits on governmental agencies Financial AuditSingle AuditRDAAuditSCO ReportEnterprise Fund OtherCities/Towns:Berkeley x x x x xCompton xDublin x x x x xEast Palo Alto x xEl Cerrito x xGuadalupe x x x xLarkspur x x x xLindsay x x x xOakdale x x x xOntario x x x x x xPetaluma x x x x x xPinole x x x x x xPleasanton xScotts Valley x x x x xSebastopol x x x x xSusanville x xYountville x x x x xYuba City x x x x x xSpecial Districts and Other:Hayward Area Recreation and Park District x x xSouthern Marin Fire Protection District x xAptos/La Selva Fire Protection District xCosumnes Community Services District x xFlorin Resource Conservation District/Elk Grove Water Districtx xMonterey Bay Unified Air Pollution Control District xSolano County Water Agency x xSutter Animal Services Authority xSutter Butte Flood Control Agency xNon-profits: Building Industry Association of the Bay Area xGirls Incorporated of Alameda County x Services Provided

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12 The table below and on the following page lists city engagements that encompassed issuing an Annual Comprehensive Financial Report (resulting in a GFOA award), Annual Financial Report, or encompassed performance of a Single Audit.
** Indicates cities with population over 50,000
** Indicates cities with governmental revenues over $100 million and population over 50,000

CityClient Since Hours Engagement PartnerPrincipal ContactAnnual Comprehensive Financial ReportGFOA AwardRDA/Successor AgencySingle AuditTDAWater FundSewer FundSCO ReportHousing AuthorityEnterprise FundsPension Trust Fund** Richmond 2020 2,338 Ahmed Badaw iJerry ChakAccounting Manager(510) [email protected] X X X X X X X X** Berkeley 2008 1,505 Mitesh DesaiHenry OyekanmiFinance Director(510) [email protected] X X X X X X X** Victorville 2024 950 Ahmed Badaw iCarmen CunFinance Director/City Treasurer(760) [email protected] X X X X XSan Carlos 2023 865 Ahmed Badaw iPaul HarrisFinancial Services Manager(650) [email protected] X X X X X X X** Folsom 2019 786 Mitesh DesaiStacey TamagniFinance Director(916) [email protected] X X X X X X** Pomona 2023 756 Ahmed Badaw iAndrew Mow brayFinance Director/City Treasurer(909) 620-2353Andrew .mow [email protected] X X X X X X X**Mountain View2024 741 Ahmed Badaw iDerek RamponeFinance & Administrative Services Director(650) 903-6316derek.rampone@mountainview .govX X X X X X X X* Petaluma 2019 691 Mitesh DesaiCorey GarberolioAssistant Finance Director(707) [email protected] X X X X X X X XLa Verne 2023 691 Ahmed Badaw iChristy LopezFinance Director(909) [email protected] X X X XPittsburg 2024 683 Ahmed Badaw iElena AdairFinance Director(925) [email protected] X X X X X X X X X*San Luis Obispo2019 638 Mitesh DesaiEmily JacksonFinance Director(805) [email protected] X X X X X Engagements
with Other
Governmental
Entities

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13 CityClient Since Hours Engagement PartnerPrincipal ContactAnnual Comprehensive Financial ReportGFOA AwardRDA/Successor AgencySingle AuditTDAWater FundSewer FundSCO ReportHousing AuthorityEnterprise FundsPension Trust FundChino 2023 621 Ahmed Badaw iKim SaoDirector of Finance/City Treasurer(909) [email protected] X X X X XLafayette 2020 586 Ahmed Badaw iTim PrzybylaFinance Manager(925) [email protected] X X X XLathrop 2023 585 Ahmed Badaw iCari JamesFinance Director(209) [email protected] X X X X X XSausalito 2023 559 Ahmed Badaw iAngeline LoefflerFinance Director(415) [email protected] X XPacifica 2024 559 Ahmed Badaw iLucy XieDeputy Finance Director(650) [email protected] X X X XDinuba 2023 556 Ahmed Badaw iKarina SolisAdministrative Services Director(559) [email protected] X X X X X X XMillbrae 2015 550 Mitesh DesaiMike Sung Finance Director (650) 259-2433 [email protected] X X X X X X** Dublin 2018 546 Mitesh DesaiJay BaksaFinance Director(925) [email protected] X X X XAzusa 2017 540 Mitesh DesaiTalika JohnsonAdministrative Services Director(626) [email protected] X X X X X XFoster City 2023 540 Ahmed Badaw iWaqas HassanAssistant Finance Director(650) 286-3204w [email protected] X X X X X XJurupa Valley 2023 498 Ahmed Badaw iSusan P aragasFinance Director(951) [email protected] XGlendora 2022 487 Ahmed Badaw iKyle JohnsonFinance Director(626) [email protected] X X X X X X XSan Bruno 2022 486 Ahmed Badaw iNick PeguerosChief Financial Officer (650) [email protected] X X X X X X X

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14 CityClient Since Hours Engagement PartnerPrincipal ContactAnnual Comprehensive Financial ReportGFOA AwardRDA/Successor AgencySingle AuditTDAWater FundSewer FundSCO ReportHousing AuthorityEnterprise FundsPension Trust FundHealdsburg 2023 452 Ahmed Badaw iKatie EdgarFinance Director(707) [email protected] X X X X X* Yuba City 2017 450 Mitesh DesaiDiona PopeFinance Director (530) 822-4615 [email protected] X X X X X X XLarkspur 2019 437 Mitesh DesaiEmilia GabrieleAdministrative Services Director(415) [email protected] X XWasco 2021 428 Ahmed Badaw iRocio MosquedaAccounting Manager(661) 758-7234romosqueda@cityofw asco.orgX X X X X X XPiedmont 2024 400 Ahmed Badaw iKiran Baw aFinance Director(510) 420-3045kbaw [email protected] X XPismo Beach 2022 389 Ahmed Badaw iVanessa GarrisFinance Manager(805) [email protected] X X X X XAtw ater 2021 380 Ahmed Badaw iAnna NicholasFinance Director(209) 357-6310anicholas@@atw ater.orgX X X X X XOrinda 2024 378 Ahmed Badaw iDouglas AlessioAssist. City Manager/Admin. Serv. Dir.(925) [email protected] X X X XLemon Grove 2022 377 Ahmed Badaw iStacey TangFinance Director(619) [email protected] X X XScotts Valley 2019 311 Mitesh DesaiStephanie HillAdministrative Services Director(831) [email protected] X X X XWaterford 2018 311 Mitesh DesaiTina EnviaFinance Manager(209) 874-2328 Ext: 104tenvia@cityofw aterford.orgX X X XSolvang 2019 308 Mitesh DesaiWendy BerryAdministrative Services Director(805) 688-5575 x 205w [email protected] X X X X X XGuadalupe 2017 303 Mitesh DesaiJanice DavisFinance Director (805) 356-3895 [email protected] X X X X

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15 CityClient Since Hours Engagement PartnerPrincipal ContactAnnual Comprehensive Financial ReportGFOA AwardRDA/Successor AgencySingle AuditTDAWater FundSewer FundSCO ReportHousing AuthorityEnterprise FundsPension Trust FundCrescent City 2014 227 Ahmed Badaw iLinda LeaverFinance Director(707) 464-7483 x224 [email protected] X X X X X

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16 The table below lists all special district engagements (in order of audit hours):

Special DistrictClient SinceHoursEngagement PartnerPrincipal ContactAnnual Comprehensive Financial ReportGFOA AwardSingle AuditEnterprise FundsSan Gabriel Valley Council of Governments2021 618Ahmed BadawiRey AlimorenDirector of Finance(626) [email protected] N/A X XSacramento Employment and Training Agency2023 540Ahmed BadawiMario MaslacFiscal Chief(916) [email protected] N/A XSacramento Metropolitan Fire District2023 519Ahmed BadawiRonald EmpedradController(916) [email protected] Yes XCounty of Contra Costa Community Services Bureau Child Development Program2013 505Mitesh DesaiAlexandra HeinitzDepartment Fiscal Officer(925) [email protected] N/AEl Dorado Irrigation District2024 403Ahmed BadawiPenny BuchmanFinance Director(530) [email protected] Yes X XUnion Sanitary District 2023 362Ahmed BadawiMark Carlson, CPACFO/Business Services Manager(510) [email protected] Yes XFlorin Resource Conservation District/Elk Grove Water District2015 350Ahmed BadawiPatrick LeeFinance Manager / Treasurer(916) [email protected] Yes XHayward Area Recreation and Park District2017 350Mitesh DesaiAnne MazeAdministrative Services Director(510) [email protected] N/A XSan Ramon Valley Fire Protection District2021 285Ahmed BadawiDavina HatfieldChief Financial Officer(925) [email protected] Yes XAlameda County Waste Management Authority (StopWaste)2018 212Mitesh DesaiJennifer LuongFinance Services Manager(510) [email protected] YesMonterey Bay Unified Air Pollution Control District2016 200Mitesh DesaiRosa RosalesAdministrative Services Manager(831) [email protected] N/ARoss Valley Fire Department2021 190Ahmed BadawiJeff ZubaFinance & Admin. Services Director(262) [email protected] N/ASouthern Marin Fire Protection District2020 160Ahmed BadawiKen CampoInterim Finance Manager(925) [email protected] N/ACentral County Fire Department2012 150Mitesh DesaiJan CookeFinance Director(650) [email protected] Yes

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17 Special DistrictClient SinceHoursEngagement PartnerPrincipal ContactAnnual Comprehensive Financial ReportGFOA AwardSingle AuditEnterprise FundsCentral Fire Protection District of Santa Cruz County2018 150Mitesh DesaiNancy DannhauserFinance Director(831) [email protected] N/AMarin Wildfire Prevention Authority2021 106Ahmed BadawiKen CampoInterim Finance Manager (SMFPD)(925) [email protected] N/A

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18 The City desires Bank Reconciliation Services for the fiscal year ending June 30, 2026, with the option to extend the contract for an additional one-year period at the sole discretion of the City.

The objective of our work to be performed is to provide the Bank Reconciliation Services requested by the City.

The Firm shall perform the following work desired by the City as further described by the City’s request for proposals, including but not limited to:
 Historical Bank Reconciliation Catch-up – The Firm will perform bank reconciliation services for all applicable bank accounts. Responsibilities include:
o Reconciling bank statements to the general ledger within the Tyler EERP system
o Identifying, researching, and documenting reconciling items o Coordinating with staff to resolve discrepancies or missing information o Providing supporting documentation for all reconciliations o Maintaining organized records suitable for audit review o Clearing paid items within the Tyler EERP system
 Bank Reconciliation Standard Operating Procedures (SOP) Development – The Firm shall develop a comprehensive SOP for performing bank reconciliations within the Tyler Enterprise ERP (EERP) system. The SOP shall include, at a minimum:
o Step-by-step procedures for completing monthly bank reconciliations, including clearing paid items, to include checks, wires and ACH electronic files within Tyler EERP
o Identification of required system reports and reconciliation documentation o Roles and responsibilities for staff performing and reviewing reconciliations o Internal control practices and approval processes
o Procedures for researching and resolving discrepancies o Documentation retention and audit support requirements o Recommended best practices for maintaining timely and accurate reconciliations
The Firm will deliver the following to the City:
 Completed and documented bank reconciliations for July through June, including:
o Supporting schedules and documentation for reconciling items o A summary report of outstanding issues, if any, and recommended corrective actions
 A finalized Bank Reconciliation Standard Operating Procedure (SOP) document.

Assistance to be Provided by the City
The City shall provide required supporting documentation and necessary explanations of transactions and processes to the Firm. Additionally, the City shall make available all source documents necessary to support any work necessary for engagement, and remote access to the Tyler accounting system.

We expect to begin the engagement in approximately April 2026. The exact deliverables and their timing will depend on the availability of documentation. We will ensure that all necessary deliverables for the 2026 engagement year are completed and delivered no later than July 31, 2026.

Understanding
of Services to
be Provided
Timeline

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19 The Firm maintains a variety of specialized software packages during the engagement that enable us to perform an efficient, thorough, and timely engagement and keeping time demands on City staff to a minimum.

Document Request Management and Exchange
Teamwork Project Management (“Teamwork”) is a secure, cloud-based collaboration platform that our Firm now uses to manage the “Prepared by Client (PBC) List” that streamlines the process of requesting, receiving, and keeping track of documents. Teamwork helps to facilitate the engagement through seamless collaboration between the Firm and our clients. By utilizing Teamwork, the City can do all of the following in one secure virtual environment:
 Attach files of any type to document requests
 Easily track the status of document requests
 Access templates and documents from us that require completion  Have multiple City staff get involved and assist in the engagement process  Participate in a dialog for questions and notes
We have found that the use of the PBC List in Teamwork has helped our clients be always informed as to the status of their engagement, and not be surprised with new requests or follow up on outstanding requests previously provided.

Deliverables Management
Teamwork is also used by our Firm to manage the deliverables, including timeline, key milestones, draft deliverable reviews, and final deliverables. With Teamwork, the entire process and related communications are organized within one centralized project space. Using Teamwork, the City can:
 View the reporting timeline and track upcoming due dates and milestones  Easily see which items are pending, under review, or completed.  Access and review draft versions of reports in a single location  Receive notifications when new drafts or updated versions are uploaded  Participate in proof and review workflows for report approvals prior to issuance of final deliverables.

We have found that managing the deliverables of the engagement using Teamwork has helped our clients always be informed as to the status of their deliverables.

Research Tools
We maintain multiple research software packages that are always kept up to date to ensure compliance with accounting and auditing standards and are also a resources for us to provide guidance to our clients. In addition to accounting and audit literature, we have access to interactive disclosure checklists that include sample footnote disclosures and financial statements.

Use of
Technology

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20 A client relationship with the City will be of great value to our Firm and we welcome the opportunity to develop a long-term relationship with the City. We are committed to:
 Rendering the highest standard of service
 Developing a long-term working relationship dedicated to meeting the needs of the City  Assisting the City in operational issues
 Producing a quality end-product
We have the technical qualifications and experience to provide the level of service desired and expected by the City and stand ready to provide our knowledge and experience for the benefit of your organization.

We would like to express our appreciation to the City and to its Staff for allowing us the opportunity to submit a proposal to perform professional Bank Reconciliation Services. We are available, at your convenience, to discuss any aspects of our proposal.

Thank you for allowing us to present our Firm to you.

* * * * * * * * * * * * * * * * *

Conclusion

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21 References
1) City of Compton
 Scope of Work: Monthly Payroll Bank Reconciliation Preparation, Payroll, Cash and Other Journal Entries Preparation, Form 941 Analytic Schedules Preparation for Year-End Audits  Date of Service: Fiscal years ended June 30, 2023 – 2025  Engagement Partner: Ahmed Badawi
 Address: 205 S Willowbrook Ave., Compton, CA 90220
 Principal Contact:

Ms. Jocelyn Logan, Deputy City Controller
(310) 605-5576
[email protected]

2) City of Pleasanton
 Scope of Work: Schedule of Federal Awards (SEFA) Schedule Preparation, Review of ACFR and Measure BB/F Reports, GASB 87/96 Journal Entries Review, Capital Asset Schedules Review
 Date of Service: Fiscal years ended June 30, 2025 – Present  Engagement Partner: Ahmed Badawi
 Address: 200 Old Bernal Ave., Pleasanton, CA 94566
 Principal Contact:

Ms. Susan Hsieh, Finance Director
(925) 931-5400
[email protected]

3) City of Victorville
 Scope of Work: Annual Comprehensive Financial Report (including preparation), Single Audit, SAS 114, Victorville Water District, Southern California Logistics Airport Authority, Gann Limit Agreed-upon Procedures
 Date of Service: Fiscal years ended June 30, 2024 - Present  Engagement Partner: Ahmed Badawi
 Address: 14343 Civic Drive, Victorville, CA 92393
 Principal Contact:

Ms. Carmen Cun, Finance Director/City Treasurer
(760) 955-3170
[email protected]

4) City of Dublin
 Scope of Work: Annual Comprehensive Financial Report, Single Audit, SAS 114, Gann Limit, Measure B/BB/F (Alameda County), TDA, State Controller’s Reports  Date of Service: Fiscal years ended June 30, 2018 - Present  Engagement Partner: Ahmed Badawi (2018 – 2022), Mitesh Desai (2023 - Present)  Address: 100 Civic Plaza, Dublin, CA 94568
 Principal Contact:

Mr. Jay Baksa, Finance Director
(925) 833-6648
[email protected]

5) City of Lafayette
 Scope of Work: Annual Comprehensive Financial Report, Single Audit, SAS 114, Gann Limit, TDA, Lamorinda Fee and Finance Authority Report, Lamorinda School Bus Transportation Agency Report, State Controller’s Report
 Date of Service: Fiscal years ended June 30, 2020 - Present  Engagement Partner: Ahmed Badawi (2020 – Present)
 Address: 3675 Mount Diablo Blvd., #210, Lafayette, CA 94549 Principal Contact:

Mr. Tim Przybyla, Finance Manager
(925) 299-3213
[email protected]

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22 RFP Attachment A – Levine Act Disclosure Statement

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23 RFP Attachment A – Levine Act Disclosure Statement (Continued)

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026

City of Hemet
445 E. Florida Ave
Hemet, CA 92543

April 1, 2026

Aspect Consulting Group (ACG) respectfully submits this proposal in response to the City of Hemet’s Request for Proposals for professional consulting services.

ACG brings over thirty years of experience providing accounting, financial consulting, and operational support services to organizations across the United States. Our experience includes working with entities ranging from small businesses to organizations exceeding $70 million in annual revenue, with a consistent focus on accuracy, accountability, and process reliability. In addition to service delivery, our firm has extensive experience in training, process development, and the implementation of structured Standard Operating Procedures (SOPs) designed to support long-term operational consistency and audit readiness.

We understand the City’s current need to address reconciliation backlogs resulting from system transition and operational constraints. ACG is prepared to support this effort through a structured and methodical approach that includes detailed data review and validation, timely and accurate bank reconciliations, and the development of clear, repeatable procedures aligned with generally accepted accounting principles (GAAP) and the City’s organizational policies.

Our approach emphasizes not only completion of required reconciliations, but also the establishment of sustainable processes that support staff efficiency and ongoing compliance.

This includes identifying discrepancies, documenting resolution procedures, and developing practical SOPs and training materials tailored to the City’s Tyler ERP environment.

ACG confirms its understanding of and commitment to the requirements set forth in the City of Hemet’s Professional Services Agreement. We are willing and able to perform the services in full compliance with the stated terms, conditions, and expectations, while maintaining a high standard of quality, documentation, and responsiveness throughout the engagement.

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026

We appreciate this opportunity to submit this proposal and look forward to the possibility of supporting the City of Hemet in strengthening its financial processes, improving operational clarity, and ensuring reliable and timely reconciliation practices moving forward.

Sincerely,
Christy Phillips, Managing Partner
Aspect Consulting Group

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
Exclusions and Clarifications

The following exclusions and clarifications are provided to define the scope of services and ensure alignment with the City of Hemet’s expectations. Services not expressly included within the defined scope of work or proposal shall be considered outside the scope and may be subject to additional fees upon mutual written agreement.

1. Excluded Services

1.1 Budgeting and Financial Reporting
• Development of budgeting models, forecasts, or budget-to-actual reporting is not included in the scope of this engagement.
• Any such services may be provided upon request under a separate agreement.

1.2 Post-Engagement Training and Ongoing Support
• Onsite training, extended support, or follow-up services beyond the contract term are not included.
• Additional training or advisory services following project completion will require separate authorization and fee structure.

1.3 General Accounting Training
• This engagement does not include foundational accounting training unrelated to the bank reconciliation process.
• It is assumed that City staff possess the necessary accounting knowledge to support and maintain reconciliation activities once procedures are established.

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1.4 ERP System Technical Support
• Technical support, troubleshooting, maintenance, or licensing associated with the Tyler ERP system is excluded.
• All system-related technical support and associated costs remain the responsibility of the City and/or its software provider.

1.5 IT Infrastructure and System Access
• Configuration, maintenance, or troubleshooting of network systems, hardware, user access, or security permissions is not included.
• The City’s IT department is responsible for ensuring appropriate system access and operational readiness.

1.6 Staffing and Personnel Management
• ACG is not responsible for hiring, supervising, or managing City personnel. • Training of staff beyond the defined SOP-related instruction is excluded unless otherwise agreed upon in writing.

1.7 Audit Services
• ACG is not engaged as the City’s independent auditor. • This engagement does not include audit opinions, attest services, or formal audit representation.

1.8 Historical Cleanup Work
• Cleanup, reconstruction, or reconciliation of financial records prior to January 1, 2025 is excluded from the base scope.
• Any such services, if requested, will be treated as additional work and billed separately.

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1.9 Contract Extensions
• The proposed fee structure applies only to the defined contract period. • Any extension of services beyond the agreed-upon term will be subject to revised pricing and availability.

2. Clarifications

2.1 Data Accuracy and Completeness
• ACG’s work is dependent upon the accuracy, completeness, and timeliness of data and documentation provided by the City.
• Delays or inaccuracies in provided information may impact timelines and deliverables.

2.2 Format of Source Data
• The City will provide financial data in accessible formats (e.g., Excel, PDF, or system-generated reports).
• Significant reformatting, reconstruction, or manual data entry due to inconsistent or incomplete data may require additional time and fees.

2.3 Scope of Reconciliation
• Services are limited to reconciliation of the identified bank accounts and associated transactions (checks, wires, ACH) within the defined project period. • Expansion of scope to additional accounts, funds, or transaction types will require formal modification.

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2.4 SOP Development and Use
• SOPs provided by ACG are designed as guidelines based on standard accounting practices and the City’s system configuration at the time of engagement. • Ongoing adherence, updates, and enforcement of procedures are the responsibility of the City.

2.5 System Variability
• Given variations in Tyler ERP configurations and versions, procedures will be adapted to available system functionality.
• Any limitations in system capability may require supplemental processes or documentation methods.

2.6 Timeline Dependencies
• Project timelines are contingent upon timely responses, access to systems, and availability of City personnel for coordination and clarification. • Delays outside of ACG’s control may necessitate schedule adjustments.

2.7 Change Management
• Any changes to scope, deliverables, or assumptions must be documented and approved in writing prior to implementation.
• Additional services will be billed in accordance with ACG’s standard fee schedule.

3. Summary Statement

These exclusions and clarifications are intended to ensure transparency, protect both parties from misalignment, and support the successful delivery of services within the defined scope, timeline, and budget.

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
The following assumptions form the basis of Aspect Consulting Group’s (ACG) proposed scope, schedule, and fee structure. These assumptions are intended to establish a clear understanding of responsibilities, dependencies, and conditions necessary for successful project execution.

1. Data Availability and Quality
• The City will provide all required financial data, including bank statements, transaction listings, and supporting documentation, in a timely, accurate, and complete manner. • Data will be provided in accessible and usable formats (e.g., Excel, PDF, or system-generated reports).
• It is assumed that the majority of required data is available and does not require extensive reconstruction or forensic recovery.

2. Scope of Work and Timeframe
• The scope of work is limited to the defined reconciliation period of April 11, 2026 through July 31, 2026.
• Services include reconciliation of the identified bank accounts (General Checking, Payroll, and Money Market) and associated transactions within this timeframe. • Work outside of this period, including historical cleanup or ongoing monthly reconciliation beyond the contract term, is not included unless otherwise agreed upon.

3. Transaction Volume
• Monthly transaction volume is assumed to average approximately 700 transactions across all accounts, as indicated in the RFP responses. • Significant deviations from this volume may impact resource allocation, timelines, and overall effort.

4. City Staff Participation
• Designated City personnel will be available to:
• Respond to requests for clarification

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• Provide missing or supporting documentation
• Review and approve reconciliation outputs and SOP deliverables • Timely participation by City staff is essential to maintaining project schedule and deliverables.

5. System Access and Functionality
• The City will provide ACG with appropriate access to the Tyler ERP system and any necessary supporting systems or documentation repositories. • It is assumed that the system is operational and capable of supporting standard reconciliation processes and report generation.
• Any system limitations, access restrictions, or technical issues may affect workflow and timelines.

6. ERP Configuration and Version Variability
• Due to potential variations in Tyler ERP versions and configurations, ACG will develop procedures based on available system functionality and standard accounting practices. • It is assumed that required reports and transaction data can be extracted or otherwise made available by the City.

7. Internal Controls and Approval Processes
• The City maintains or will designate appropriate internal control structures, including separation of duties and approval authority for reconciliations and journal entries. • ACG will align its procedures with these controls but is not responsible for establishing or enforcing organizational governance policies beyond the scope of the engagement.

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8. Standard Operating Procedures (SOP) Adoption
• SOPs developed by ACG will be based on generally accepted accounting principles (GAAP), standard reconciliation practices, and the City’s system configuration. • It is assumed that City staff will adopt, implement, and maintain these procedures following project completion.

9. Timelines and Dependencies
• Project timelines are dependent upon:
• Timely data delivery
• System access
• Availability of City personnel for coordination and approvals • Delays in any of these areas may require schedule adjustments.

10. Communication and Coordination
• ACG and the City will maintain regular communication throughout the project, including status updates, clarification requests, and review meetings as needed. • A primary point of contact will be designated by the City to streamline communication and decision-making.

11. Audit and Compliance Considerations
• It is assumed that the City will utilize reconciliation outputs and supporting documentation for audit purposes as needed.
• ACG will prepare documentation consistent with standard accounting practices; however, audit representation or defense is not included in this engagement.

12. Fee Structure and Budget Alignment

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• The proposed fee is based on the defined scope, assumptions, and estimated level of effort required to complete the engagement within the stated timeframe. • Any material changes to scope, transaction volume, data condition, or timeline may require adjustment to fees and resource allocation.

13. Change Management
• Any deviations from these assumptions, including additional scope, expanded deliverables, or unforeseen complexities, will be addressed through a formal change order process requiring mutual written agreement.

Summary Statement
These assumptions are intended to ensure alignment between ACG and the City of Hemet, support efficient project execution, and establish a clear framework for managing scope, responsibilities, and expectations.

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026

SECTION I - EXPERIENCE

Proposer Name: Christy Phillips
Address: 657 Prospect Ave; Ridgefield, NJ 07657
Phone: 917-815-1422
Email: [email protected]

Proposer Name: Chris Newington
Address: 2550 E Rose Garden Lane #73428; Phoenix, AZ 85050 Phone: 917-815-1420
Email: [email protected]

Authorized Representatives:
• Jenn Robb
• Dylan Sluyter
• Deborah Jarvis

Christy L. Phillips – Managing Partner / Advisory Oversight Christy L. Phillips brings more than 25 years of professional experience in financial management, supporting both municipal and private sector organizations with complex accounting operations and system implementation initiatives. Her experience includes oversight of high-volume bank reconciliation processes, identification and correction of historical accounting discrepancies, and the establishment of structured, compliant financial workflows.

Christy has led and supported multiple accounting system implementations and operational restructurings, ensuring that financial processes, reporting structures, and internal controls are aligned with organizational objectives and regulatory expectations. Her work emphasizes accuracy, consistency, and sustainability, particularly in environments requiring audit readiness and procedural standardization.

In addition to technical expertise, Christy provides leadership in process development and staff training. She has extensive experience working directly with client personnel to translate complex accounting functions into clearly defined, repeatable procedures. This approach supports long-term operational continuity, strengthens internal capabilities, and ensures that staff are equipped to maintain reconciliation processes in alignment with established standards.

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Her role in this engagement provides advisory oversight to ensure that all reconciliation activities, system alignment, and SOP development are executed in accordance with professional accounting practices and the requirements outlined in the City’s RFP .

Christopher T. Newington – Managing Partner / Operational and SOP Lead Christopher T. Newington brings over 30 years of professional experience in operational strategy, financial systems design, and organizational process development. His expertise is centered on the development of structured frameworks and Standard Operating Procedures (SOPs) that support consistency, accuracy, and long-term operational sustainability.

Chris has extensive experience in designing and aligning financial workflows, reporting structures, and data management processes to ensure integrity, efficiency, and accountability across complex organizational environments. His work emphasizes the translation of financial and operational requirements into clearly defined, repeatable procedures that support audit readiness and effective internal controls.

For this engagement, Chris serves as the lead for process architecture and SOP development. He is responsible for structuring and documenting reconciliation procedures, aligning system workflows with professional accounting standards, and ensuring that all documentation is clear, executable, and sustainable for ongoing use by City staff.

His role supports the successful transfer of knowledge by converting complex reconciliation processes and system interactions into practical guidance, enabling the City to maintain accurate and consistent financial operations following project completion.

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026

REFERENCES

Organization Name: The Kids Palace
Contact Person: Rufus Moton
Title: Owner
Address: 44 S 21st St, Kenilworth, NJ 07033
Email: [email protected]
Phone Number: 908-276-2700
Location: Virtual Training
Completion Dates: Oct 2025 – present date
Description of work: Provided a one-year professional services engagement focused on financial system development, accounting process implementation, and staff training. Scope of work included the design and setup of accounting systems to support both financial reporting and budgeting functions, as well as the establishment of processes to track and manage private and government contract activity.

Services also included instruction in core accounting principles and hands-on software training to support system adoption and operational consistency. Emphasis was placed on developing structured workflows, improving data accuracy, and enabling client staff to perform ongoing financial management functions in a sustainable and compliant manner.

Organization Name: Casa Bella Cantera LLC
Contact Person: Julie Whyman
Title: Owner
Address: 617 W Mohave St, Phoenix, AZ 85003
Email: [email protected]
Phone Number: 480-215-9488
Location: Virtual Accounting Work & Training
Completion Dates: February 2026 – present date
Description of work: Provided comprehensive financial management services to a private enterprise, focusing on the cleanup and organization of existing accounting records and ensuring accurate financial reporting. Services included preparation of tax returns in full compliance with applicable regulations, as well as hands-on training for the client in using financial software to perform monthly reconciliations, monitor account balances, and maintain consistent, audit-ready records.

The engagement emphasized establishing sustainable processes, strengthening internal controls, and empowering the client to independently manage ongoing financial operations with confidence and accuracy.

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
Organization Name: GNEC
Contact Person: Al Alvarez
Title: Director
Address: 211 Warren Street, Suite 409, Newark, NJ 07103 Email: [email protected]
Phone Number: 201-478-0754
Location: Virtual Accounting Work & Training
Completion Dates: January 2021 – present date
Description of work: Provided professional services in support of a small business lending organization to deliver financial training, system implementation, and operational support to its client base. Engagement responsibilities included training business owners and operators in fundamental accounting principles, financial management practices, and the interpretation of financial reports.

Services also included the setup and configuration of financial software systems, development of standardized workflows, and guidance on maintaining accurate and consistent financial records. The work was focused on improving financial visibility, strengthening internal controls, and enabling clients to effectively manage both operational finances and reporting requirements associated with loan compliance.

This engagement emphasized practical application, ensuring that clients were equipped with the knowledge, systems, and processes necessary to sustain accurate financial management practices independently.

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
SECTION II – PERSONNEL

Organizational Approach
Aspect Consulting Group (ACG) will deploy a structured, role-based project team designed to ensure accuracy, accountability, efficiency, and full compliance with the City’s requirements.

Our staffing model aligns with customary municipal accounting service structures, while incorporating layered oversight and workflow coordination to ensure:
• Timely completion of all reconciliation activities
• Consistent adherence to professional accounting standards and internal controls • Clear communication and responsiveness to City staff
• High-quality, audit-ready documentation and deliverables

The team is organized into four primary roles, each with clearly defined responsibilities and accountability.

Project Team Structure and Roles
Project Manager (Executive Oversight and Contract Accountability) The Project Manager serves as the single point of accountability for all contract deliverables and acts as the primary liaison with the City.

Key Responsibilities:
• Overall contract management, scheduling, and performance oversight • Coordination with City staff to ensure alignment with expectations and timelines • Review and approval of final deliverables
• Issue escalation, risk management, and resolution
• Oversight of SOP development and training alignment

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Value to the City:
• Ensures clear communication, accountability, and responsiveness • Reduces project risk through proactive oversight
• Maintains alignment between technical execution and contractual requirements

Senior Accountant (Technical Lead and Quality Control Authority) The Senior Accountant provides technical leadership and quality assurance for all reconciliation activities.

Key Responsibilities:
• Oversight and review of all bank reconciliations
• Validation of transaction matching, classifications, and adjustments • Identification and resolution of discrepancies and variances • Review and approval of journal entries and supporting documentation • Enforcement of internal control practices and reconciliation standards • Contribution to SOP development, including review protocols and control procedures

Value to the City:
• Ensures accuracy, consistency, and compliance with professional standards • Provides audit-ready review and documentation integrity • Establishes a reliable quality control layer for all deliverables

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Junior Accountant(s) (Reconciliation Execution and Data Processing) Junior Accountants perform the core reconciliation and data processing functions, supporting efficient and timely completion of all required work.

Key Responsibilities:
• Transaction matching (checks, ACH, wires, deposits)
• Data review, organization, and classification from City-provided Excel files • Identification of discrepancies and preparation of variance reports • Support for research and resolution of reconciling items • Preparation of reconciliation schedules and supporting documentation

Value to the City:
• Provides efficient processing capacity for high transaction volumes • Ensures consistent and methodical execution of reconciliation procedures • Supports timely completion of monthly and catch-up reconciliation requirements

Administrator (Documentation Control and Coordination Support) The Administrator supports project organization, documentation integrity, and coordination between ACG and City staff.

Key Responsibilities:
• Coordination of data requests and tracking of received documentation • Organization and maintenance of reconciliation files and supporting records • Assistance with documentation retention and audit preparation • Support for reporting, billing, and communication tracking

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Value to the City:
• Ensures organized, complete, and accessible documentation • Improves efficiency and communication flow
• Supports compliance with audit and retention requirements

Integrated Team Functionality
ACG’s staffing model is designed with a layered review and execution structure, ensuring both efficiency and control:
• Project Manager → Oversight, accountability, and communication • Senior Accountant → Technical review, quality control, compliance • Junior Accountants → Execution, processing, and data handling • Administrator → Documentation, coordination, and support

This structure ensures:
• Continuous quality control at multiple levels
• Efficient distribution of workload based on skill level • Built-in redundancy and risk mitigation
• Flexibility to adapt to variations in data quality or volume

Alignment with Scope of Work
This staffing approach directly supports all required project components, including:
• Review and validation of City-provided financial data • Monthly and catch-up bank reconciliations across all accounts • Identification and resolution of discrepancies

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• Documentation of reconciliation procedures and supporting materials • Development of comprehensive SOPs aligned with system workflows and internal controls
• Coordination with City staff to ensure process alignment and knowledge transfer

Staffing Adequacy and Efficiency
ACG’s staffing model is designed to balance:
• Sufficient technical oversight to ensure accuracy and compliance • Efficient execution resources to meet timeline and volume requirements • Administrative support to maintain organization and documentation quality

This approach ensures the City receives:
• High-quality deliverables
• Timely completion of all work
• A sustainable framework for ongoing reconciliation processes

Risk Mitigation and Quality Assurance
ACG incorporates multiple safeguards to ensure successful project delivery:
• Defined roles and responsibilities to eliminate ambiguity • Layered review process to ensure accuracy and completeness • Centralized project management to maintain schedule and communication • Structured documentation practices to support audit readiness • Ongoing coordination with City staff to resolve issues promptly

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Summary
ACG’s staffing plan reflects a proven, structured approach aligned with municipal expectations, while incorporating the flexibility and efficiency necessary to successfully deliver the project within the required timeframe and budget.

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
Founder & Managing Partner: Christy L. Phillips / Project Manager & Advisory Oversight

Founder & Managing Partner | Small Business Accounting & Aspect Consulting Group New York, NY , United States | Top Skills: Business Restructures • Financial Modeling • Business Strategy

Professional Summary:

Christy Phillips has 25+ years of bookkeeping and accounting experience across diverse industries, including private investment, construction, medical, catering, entertainment, retail, government contracting and non-profits. She specializes in helping businesses improve financial performance, implement systems, and navigate operational growth. Christy is an Elite Level QuickBooks ProAdvisor with a strong focus on training, process improvement, and accurate, audit-ready financial management.

Key Skills:
• Bookkeeping, accounting system setup, and internal controls • QuickBooks Online and Desktop expertise; payroll and tax processing • Budgeting, financial reporting, and P&L analysis
• Staff training and procedural documentation for enterprise financial systems • Multi-industry operational support and forensic accounting

Professional Experience:

Small Business Accounting – Owner / Consultant
Sep 2001 – Present
• Managed bookkeeping, payroll, A/R, A/P , inventory, and tax preparation for multiple client industries
• Trained personnel and provided accounting system implementation support • Reviewed and corrected general ledger and internal control procedures

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• Assisted clients with financial strategy, compliance, and operational efficiency

Education & Certifications:
• QuickBooks Online Certification, 2019 – 2024
• QuickBooks Desktop Certification
• American Institute of Professional Bookkeepers – Accounting • Leadership Coaching for Organizational Performance, Rutgers University, 2020

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Founder & Managing Partner: Christopher Todd Newington / Operational and SOP Lead

Founder & Managing Partner | Aspect Consulting Group & Small Business Accounting Phoenix, Arizona, United States | Top Skills: Business Restructures • Financial Modeling • Business Strategy

Professional Summary:

Chris Newington, Founder & Managing Partner of Aspect Consulting Group (ACG) and Small Business Accounting (SBA), leads a team delivering integrated financial, operational, and strategic solutions for sustainable performance, growth, and expansion. ACG and SBA serve private enterprises and government agencies nationally, providing financial and operational consulting, systems design, and educational programs for teams and entrepreneurs at all experience levels.

With over 30 years of enterprise operations experience, Chris is a licensed commercial and residential engineering and general contractor with international experience in casino, resort, high-rise, and hotel construction within the ENR 500 commercial construction sector. His consulting spans multiple industries, including manufacturing, food production, health and wellness, professional services (medical, dental, legal), and multi-entity organizations.

Key Areas of Focus:
• Operational and financial restructuring
• Accounting system setup, oversight, and cleanup
• Process improvement and operational optimization
• Leadership alignment and team accountability
• Vendor, lender, and stakeholder coordination
• Positioning businesses for growth, financing readiness, and expansion

Experience Highlights:

Aspect Consulting Group & Small Business Accounting – Founder & Managing Partner

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2007 – Present | National
• Lead consulting engagements for operational and financial restructuring, accounting system design, budgeting, and compliance for private and public entities. • Deliver actionable results across multi-industry enterprises, connecting strategy directly to measurable execution.

Signature Exteriors, LLC – Managing Director
2018 – Present | Paradise Valley, AZ
• Oversee operations for custom luxury outdoor environments and general engineering contracting projects.

Aspect, LLC / AmCor General Contracting – Executive Managing Director 2015 – Present | Scottsdale, AZ
• Lead planning, design, pre-construction, project management, and delivery for residential and commercial projects.

Independent Consulting – Technical & Project Management Consultant 1993 – Present
• Provide consulting across construction, enterprise finance, operational systems, and project execution.
• Experience includes international casino resorts, high-rise hotels, and complex multi-industry enterprise finance.

Education:
• College of San Mateo – Environmental Design / Architecture • Platt College of Graphic Design Arts – Commercial Graphic Design Arts ”

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
Senior Accountant: Jennifer Robb, CFO / Chief of Staff
Chief of Staff / CFO | Financial & Operational Leadership Waynesboro, VA | Phone: 540-294-0058 | Email: [email protected]

Professional Summary:

Jennifer Robb is a 25+ year veteran in multi-entity service businesses exceeding $20M in gross sales, combining CFO, COO, and Chief of Staff responsibilities. She leads administrative, financial, and operational teams to implement best practices, optimize performance, and ensure compliance across business operations. Experienced in strategic financial planning, budgeting, reporting, and process improvement, Jennifer ensures teams are aligned, accountable, and prepared for growth and expansion initiatives.

Key Skills:
• Financial oversight, budgeting, and multi-entity reporting • Process optimization, SOP development, and cross-functional coordination • Project management for corporate and multi-location operations • Strategic leadership and team mentoring for accountability and transparency • Vendor, legal, and financial partner relationship management

Professional Experience:

Peterson Enterprises – CFO / COO / Chief of Staff
June 2010 – Present | Multi-State
• Direct financial planning, reporting, and administrative operations across multiple companies
• Design and implement strategic processes for growth and operational efficiency • Lead cross-functional teams, ensuring compliance, productivity, and accountability

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• Serve as liaison to CEO and external partners to consolidate information and execute strategies

Office Manager / HR / Accounting
June 2003 – June 2010
• Managed A/P , A/R, payroll, data entry, and general ledger functions • Co-designed integrated electronic reporting system saving $100K annually • Managed audits, tax compliance, and vendor contracts
• Trained staff across administrative and financial functions

Education & Certifications:
• Mary Baldwin College – B.A. Economics
• University of Virginia – Business Analytics Science, 2024 • Project Management Certificate, 2021
• Tableau, 2025

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
Junior Accountant: Dylan Sluyter
Construction & Financial Support | Project Coordination & Contractor Accounting Bloomfield, NJ | Phone: 480-213-3649 | Email: [email protected]

Professional Summary:

Dylan Sluyter is a dependable and hands-on professional with 4+ years supporting construction operations and contractor financial compliance, and 2 years providing bookkeeping and accounting training to private enterprise clients on behalf of SBA as a resource contractor to a state-funded agency. Skilled in QuickBooks Desktop and Online, Excel integration, and project financial tracking, Dylan ensures contractor-ready reporting, audit-safe financials, and operational accuracy. Experienced in supporting budgets, job costs, vendor management, and workflow improvement, he combines field experience with accounting expertise to deliver measurable results.

Key Skills:
• Construction project support: scheduling, materials planning, budget oversight • Contractor bookkeeping: job cost coding, invoices, P&L, balance sheet, 1099 tracking
• QuickBooks Desktop & Online, Excel programming, and financial system integration
• Vendor, subcontractor, and field labor cost tracking
• Training staff and clients in accounting software and financial system setup • Audit-ready recordkeeping reflecting real project spend and operational metrics

Professional Experience:

Small Business Accounting – Construction Project Support & Bookkeeping Oct 2021 – Present | NJ / Remote

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• Supported contractors with job cost coding, invoices, and contractor-ready financial reporting
• Built P&L, balance sheets, tax compliance, and 1099 tracking systems • Converted field receipts, invoices, and POS data into QuickBooks-ready transactions
• Reviewed vendor/subcontractor spend and job costs for operational accuracy • Provided 2 years of bookkeeping and accounting training for private enterprise clients as SBA resource contractor

Signature Exteriors – Project Manager in Training
Oct 2021 – Sept 2024 | Paradise Valley, AZ
• Assisted PMs with daily scheduling, materials planning, and budget oversight • Managed and reviewed construction build budgets up to $500,000 and project finances up to $1M
• Tracked job financial variances, vendor/subcontractor spend, and field labor costs • Performed on-site problem solving and workflow optimization

Maximum Fire Escapes – Welder Helper / On-Site Setup & Metal Fabrication Feb 2021 – Aug 2021 | NJ
• Job setup, tool staging, welding support, and quality verification • Followed safety protocols and assisted with fabrication alignment

Education & Training:
• Servants Heart Ministry – Critical Path Method (CPM) Construction Scheduling, 2023
• Ashworth College – Carpentry Diploma, 2021
• Ridgefield Memorial High School – High School Diploma, 2018

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
Administrative & Project Support: Deborah Jarvis
Administrative & Financial Support | Office Coordination & Bookkeeping Basking Ridge, NJ | Phone: 917-530-9041 | Email: [email protected]

Professional Summary:

Deborah Jarvis is an approachable and dependable administrator with experience in bookkeeping, office management, and client support. Skilled at maintaining organized workflows and supporting operational and financial processes, she ensures accuracy, efficiency, and collaboration across teams. Experienced in supporting construction and service-oriented businesses, Deborah also has payroll, A/R, and A/P expertise.

Key Skills:
• Accounts payable/receivable, payroll support, and financial recordkeeping • Office management, data entry, and reporting
• Budget creation, reconciliation, and internal process tracking • Cross-functional team coordination and communication
• Fast-paced, multi-location office support

Professional Experience:

Small Business Accounting – Bookkeeper
Jan 2023 – Present | NJ
• Managed A/P , A/R, reconciliations, and payroll tracking • Created financial reports and budgets to support clients’ operational decisions

Pearl Developments – Bookkeeper & Office Administrator
Jul 2011 – Sep 2013 | NSW , Australia

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
• Maintained company records, processed invoices, and supported office operations

Ally Fashion – Administrator & In-House Fit Model
Aug 2011 – Aug 2013 | NSW , Australia
• Front desk support, client coordination, event support, and data entry

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
SECTION III – DETAILED APPROACH AND METHODOLOGY

3.1 Project Understanding and Delivery Framework
Aspect Consulting Group (ACG) understands that the City requires not only the completion of bank reconciliations, but also the development of a structured, sustainable reconciliation process aligned with the Tyler ERP system and municipal accounting standards.

This engagement is therefore approached as both:
• A technical reconciliation project, and
• A process development and knowledge transfer initiative ACG’s methodology is built on four sequential phases:

1. Research and Data Validation

2. System Mapping and Process Development

3. Reconciliation Execution and Control Implementation

4. SOP Development and Training Delivery
This structured approach ensures that all work is accurate, repeatable, audit-ready, and sustainable by City staff following project completion.

3.2 Phase 1 – Research and Data Validation
Objective:

To establish a complete, accurate, and verified dataset as the foundation for all reconciliation and process development activities.

Key Activities
• Request, receipt, and organization of City-provided financial data (Excel-based records, reports, and supporting documentation)
• Review of completeness, consistency, and formatting of data • Identification of missing, unclear, or inconsistent information • Coordination with City staff to request clarification and additional documentation

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
• Validation of transaction sets across all accounts (General, Payroll, Money Market)

Role Alignment
• Administrator: Tracks data requests, receipt, and organization • Junior Accountants (2): Perform detailed data review and organization • Senior Accountant: Validates data integrity and identifies issues • Project Manager: Coordinates with City staff and ensures responsiveness

Outcome
• Verified and organized dataset
• Documented data gaps and resolutions
• Established foundation for reconciliation and system alignment

3.3 Phase 2 – System Mapping and Process Development
Objective:

To align City financial data with a structured reconciliation framework and define the processes required for accurate and repeatable execution within the Tyler ERP environment. System mapping refers to alignment of financial data and reconciliation processes within the existing Tyler ERP environment and does not include system configuration, IT infrastructure, or software modification.

Key Activities
• Analysis of data structure and transaction flows
• Mapping of Excel-based financial data into reconciliation workflows • Identification of required reports and supporting documentation • Development of standardized reconciliation formats and procedures • Alignment of processes with Tyler system functionality (regardless of version)

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
• Establishment of internal control checkpoints and review protocols

Role Alignment
• System Lead (Senior Accountant): Oversees system structure, mapping, and controls
• Junior Accountants: Support data classification and mapping execution • Administrator: Maintains documentation and version control • Project Manager: Ensures alignment with City policies and expectations

Outcome
• Defined reconciliation structure and workflow
• Standardized formats for transaction matching and reporting • Established process framework to support execution and SOP development

3.4 Phase 3 – Reconciliation Execution and Control Implementation Objective:

To complete accurate, timely reconciliations while implementing consistent internal control practices and documentation standards. Preparation of limited journal entries as necessary to support reconciliation adjustments, based on available and verified information. Reconciliation services will be performed for the period of July 2025 through June 2026, with all work finalized no later than July 31, 2026, in accordance with RFP requirements.

Key Activities
• Matching and clearing of transactions (checks, ACH, wires, deposits) • Identification and documentation of reconciling items • Research and resolution of discrepancies in coordination with City staff • Preparation and review of journal entries as needed
• Maintenance of reconciliation schedules and supporting documentation

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
• Implementation of layered review and approval processes • Reconciliation of bank statements to the general ledger within the Tyler EERP system
• Completion of monthly reconciliations as statements become available through June 30, 2026
• Communication of status updates and outstanding items to designated City staff

Role Alignment
• Reconciliation Lead (Senior Accountant): Oversees reconciliation accuracy and approvals
• Junior Accountants (2): Perform reconciliation execution and variance identification
• Administrator: Organizes documentation and maintains audit-ready records • Project Manager: Monitors progress and resolves escalated issues

Outcome
• Completed reconciliations for all required accounts
• Fully documented and supported reconciliation files
• Established and applied internal control procedures

3.5 Phase 4 – SOP Development and Training
Objective:

To deliver a comprehensive, structured set of Standard Operating Procedures (SOPs) and provide guidance to ensure long-term sustainability of reconciliation processes by City staff.

Identification and documentation of discrepancies, with coordination and support provided to City staff for resolution.

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026
Key Activities
• Documentation of step-by-step reconciliation procedures, including:
• Clearing transactions (checks, ACH, wires)
• Required system reports and documentation
• Roles and responsibilities for preparation and review • Internal control and approval workflows
• Discrepancy resolution procedures
• Documentation retention and audit requirements
• Integration of Tyler system workflows with professional accounting practices • Development of training materials and guidance documentation • Coordination with City staff to ensure procedures align with operational practices • Incorporation of recommended best practices for maintaining timely, accurate, and compliant reconciliations

Role Alignment
• SOP Lead (Project Manager / Designated Writer): Develops and structures SOP documentation
• Senior Accountant: Provides technical validation and control standards • Junior Accountants: Provide process input based on execution experience • Administrator: Supports formatting, organization, and documentation control

Outcome
• Complete SOP manual aligned with City systems and policies • Defined roles, workflows, and internal controls
• Training-ready documentation for City staff

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026

3.6 Coordination with City Staff
ACG will maintain consistent and structured communication with designated City personnel throughout all phases of the project.

Approach Includes:
• Centralized communication through the Project Manager • Timely requests for clarification and additional documentation • Regular status updates and progress tracking
• Collaborative resolution of discrepancies and data issues • Alignment of SOP development with City policies and operational practices

This ensures that all deliverables are accurate, aligned, and fully supported by City staff input.

3.7 Quality Assurance and Internal Controls
ACG employs a layered quality control approach to ensure accuracy and compliance:
• Execution Layer: Junior Accountants perform reconciliation tasks • Review Layer: Senior Accountant reviews all work for accuracy and completeness • Oversight Layer: Project Manager ensures alignment with contract requirements

Control Measures Include:
• Standardized reconciliation formats
• Documented review and approval processes
• Consistent handling of discrepancies and adjustments
• Audit-ready documentation and retention practices

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026

3.8 Risk Management and Adaptability
ACG recognizes potential risks, including:
• Incomplete or inconsistent data
• Delays in receiving required documentation
• Variability in system configuration

Mitigation Strategies:
• Early-stage data validation and issue identification
• Ongoing coordination with City staff
• Flexible workflow adjustments to accommodate data conditions • Clear escalation protocols through the Project Manager Project timelines and deliverables are dependent upon timely receipt of complete and accurate data from the City. Delays or deficiencies in data may impact schedule and reconciliation completion

3.9 Summary of Methodology
ACG’s methodology ensures that the city receives:
• Accurate and timely bank reconciliations
• Structured and repeatable processes
• Clearly defined roles and responsibilities
• Strong internal controls and audit readiness
• Comprehensive SOP documentation aligned with system workflows All services and deliverables will be completed in alignment with the required project timeline, with final completion no later than July 31, 2026.

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City of Hemet, CA – Bank Reconciliation Services Project Proposal April 1, 2026

3.10 Deliverables
ACG will provide the following deliverables in accordance with the RFP:
• Finalized Bank Reconciliation SOP document
• Completed and documented reconciliations for July 2025 – June 2026 • Supporting schedules and documentation for reconciling items • Summary report of outstanding issues and recommended corrective actions (if applicable)

3.11 Scope Limitations and Alignment with Exclusions
The services described herein are limited to bank reconciliation, SOP development, and associated training as defined in the RFP .

All additional accounting system development, budgeting, accounts payable/receivable system design, and extended operational services are excluded from this scope and are addressed separately in Appendix X – Additional Services.

Payment and Performance Security
Aspect Consulting Group, LLC (“ACG”) reserves the right to implement measures to secure timely payment for services rendered, including, but not limited to, engagement of third-party financing or factoring services. In certain engagements, a performance bond or equivalent security instrument may be required or offered to the client to guarantee fulfillment of project obligations.

All services provided by ACG are subject to invoicing in accordance with agreed schedules, and payment is due as stated on each invoice. Delays or non-payment do not relieve the client of financial responsibility for work performed or commitments undertaken.

Clients acknowledge that ACG may engage a factoring company or other financial intermediary for invoice management or payment guarantee purposes. Such arrangements do not alter the client’s obligation to pay in full, and any fees associated with such financial instruments are either included in the scope of work or clearly disclosed in advance.

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AKP Financial Services, L.L.C.

Email: [email protected]

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City of Hemet
Request for Proposal (RFP)
Bank Reconciliation Services
(due April 1, 2026)

Submitted March 30, 2026, by:

Arlette Peoples, CPA
AKP Financial Services, L.L.C.

PO Box 1225, Olney, MD 20830-1225
Email: [email protected] | Phone: 443-536-3455

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PO Box 1225, Olney, MD 20830-1225 Telephone: 443-536-3455 Transmittal Letter
March 30, 2026

City of Hemet
Re: RFP – Proposal for Bank Reconciliation Services

Dear Evaluation Committee,
AKP Financial Services, L.L.C. is pleased to submit this proposal to provide Bank Reconciliation Services and develop a comprehensive Bank Reconciliation Standard Operating Procedure (SOP) for the City of Hemet, in full accordance with the requirements outlined in the City’s Request for Proposal issued March 12, 2026.

We have carefully reviewed the RFP, all addenda, and the City’s published Q&A. We understand the City’s need for:
 Completion of historical reconciliations from July 2025 – June 2026  Development of a detailed, staff-ready SOP for Tyler EERP  Ongoing monthly reconciliation support through July 31, 2026  Clear communication with City staff (not external auditors)  Remote service delivery
 Audit-ready documentation and internal control alignment

We confirm our willingness to enter into a contract under the terms of the City’s Professional Services Agreement and take no exceptions.

We appreciate the opportunity to support the City during this critical ERP transition period and look forward to partnering with your team.

Sincerely,

Arlette Peoples, CPA, CIA, CFE

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AKP Financial Services, L.L.C.

Email: [email protected]

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Executive Summary
AKP Financial Services, L.L.C. (“AKP’) is pleased to present this comprehensive proposal to the City of Hemet (“the City”) for Bank Reconciliation Services. The City requires three bank accounts across all funds to be fully reconciled for the period July 2025 through June 2026, with the backlog completed by July 31, 2026. AKP is prepared to meet this deadline through a structured catch-up plan, accelerated onboarding, and a proven reconciliation workflow designed specifically for municipal environments.

We recognize that the City is navigating a significant operational transition following the implementation of the Tyler Enterprise ERP (EERP) system while simultaneously experiencing staffing changes and a backlog of unreconciled periods. These conditions create a unique need for a highly structured, disciplined, and well-managed reconciliation engagement that not only completes historical reconciliations but also strengthens the City’s ongoing monthly processes. Our firm has more than two decades of public-sector, federal, and nonprofit accounting experience, with a focus on fund accounting, audit readiness, and operational process design.

AKP will complete full reconciliations for all bank accounts across all funds for the period July 2025 through June 2026, including:
 Clearing paid items
 Matching deposits
 Researching variances
 Preparing correcting journal entries
 Completing monthly reconciliation packets
 Ensuring audit-ready documentation for each month

All backlog work will be completed by July 31, 2026. We fully understand that the City requires reconciliations across three major bank accounts—the General Checking, Payroll, and Money Market accounts—each averaging approximately seven hundred transactions monthly across all funds. This volume, combined with the City’s recent system transition, demands a workflow centered on standardization and transparent documentation. Our methodology is designed to meet these requirements while ensuring consistency and timeliness.

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AKP Financial Services, L.L.C.

Email: [email protected]

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AKP proposes to provide comprehensive bank reconciliation services within the Tyler ERP (EERP) environment, ensuring accurate, timely, and audit-ready monthly reconciliations.

Our approach integrates system-specific expertise, internal control alignment, and the development of a standardized Bank Reconciliation Standard Operating Procedure (SOP) tailored to your organization’s workflows, compliance requirements, and reporting needs.

Our team brings deep experience in municipal finance, nonprofit accounting, and ERP-based cash management, with a proven track record of designing reconciliation processes that reduce errors, strengthen audit readiness, and improve month-end close timelines.

Section I – Experience

1. Firm Contact Information
AKP contact information and the authorized representative for this submission and contract oversight is provided below.

Primary Contact: Arlette Peoples, CPA
AKP Financial Services, L.L.C.

Phone: 443-536-3455
Email: [email protected]
Mailing Address: PO Box 1225, Olney, MD 20830-1225

2. Firm and Team Background
AKP is a CPA-owned financial services firm, led by Arlette Peoples, CPA, with over 25 years of experience providing accounting, reconciliation, internal control, and audit-support services to nonprofit organizations, government entities, and private sector clients. The firm specializes in stabilizing financial operations, developing standardized procedures, and delivering audit-ready documentation for organizations undergoing system transitions or experiencing staffing constraints.

The firm’s experience includes:
 Full-cycle bank reconciliation for checking, payroll, and money market accounts  Development of internal controls, SOPs, and financial workflows

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 Audit preparation, documentation, and compliance support  ERP transition support, including data validation and reconciliation stabilization  High-volume transaction environments (700+ monthly transactions)  Collaboration with finance directors, accounting managers, and auditors  Remote service delivery for government and nonprofit clients

AKP brings a combination of CPA-level oversight, reconciliation expertise, and administrative support capacity that aligns directly with the City’s RFP requirements. The firm has a proven track record of delivering timely, accurate, and well-documented financial work that withstands audit scrutiny and supports long-term operational stability.

The firm provides a range of professional accounting services including pre-audit preparation, outsourced bookkeeping, compilations, system implementation, CFO support, and tax services. Our practice serves governmental, nonprofit, and small-business clients, with a focus on delivering accurate financial reporting and dependable year-end support.

3. Relevant Experience & References
Government and Nonprofit Organizations Served
NAMI – Howard County Silver Spring Interfaith Coalition Experiments in Opera Friends of Gwynn Falls Park
East Bay Children & Nature
Green Camps
Acupuncturists Without Borders
Citizens for Prison Reform
MD Open Horse Show Series
STL Village
Bechdel Project
WINKS
Parent Encouragement Program Living in Recovery
Crimes of War
Proyecto Salud
Drug Policy Foundation
Living in Recovery

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Email: [email protected]

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Level Ten
John Eaton Home & School Assn
Ivy Community Charities
Firefighters United for Safety, Ethics and
Ecology
Metropolitan Washington Public Health
Association
Dept. of HHS-Health Resources &
Services Administration
SPCA & Humane Society
Friends of Patuxent
The Ivy Foundation
National Association of Marriage &
Family Therapists
Carroll County, Maryland

REFERENCES:

Organization Contact Description of
Service
Project
Location
Completion
Date
SPCA &
Humane
Society
Kandice W. Upton
Director, Program Services
[email protected]
443-694-3973

Audit and 990
Tax
Preparation
Remote May 2025
Parent
Encouragement
Program
Sam King
Sr. Financial Analyst
[email protected]
301-760-9659

Outsourced
Bookkeeping
including Bank
Reconciliations
and Audit Prep
Onsite 2020-2026
Metropolitan
Wash Public
Health
Association
Kym Smythe
Financial Management Liaison
[email protected]
202-480-7074

Revamp Chart
of Accounts,
Data Cleanup &
Reconciliations
Remote February
2026

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Email: [email protected]

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Section II – Personnel

4. Project Management and Staffing Plan
Project Team Overview
AKP Financial Services proposes a three-person team with deep experience in financial operations, reconciliation, internal controls, and documentation. The team structure ensures strong leadership, technical expertise, and reliable support capacity to complete historical reconciliations, develop a comprehensive Bank Reconciliation SOP, and maintain reconciliations through June 2026.

Staffing Approach
The proposed staffing model ensures:
 Clear leadership (CPA-level oversight and SOP authorship)  Technical execution (experienced reconciliation specialist)  Operational support (documentation and administrative assistance)

This structure provides the City with a reliable team capable of completing historical reconciliations, maintaining monthly reconciliations, and delivering a comprehensive SOP aligned with Tyler Enterprise ERP (Tyler EERP).

All personnel assigned to this project have experience working in fast-paced, detail-oriented environments and are fully available for the duration of the contract.

Additional availability is offered should the City elect to extend services through June 2027.

Services will be performed remotely.

Key Personnel

1. Arlette Peoples, CPA, CIA, CFE
Project Lead & SOP Architect Owner, AKP Financial Services, LLC Role on This Project: Arlette will serve as the Project Lead, responsible for overall project oversight, quality assurance, communication with City leadership, and development of the Bank Reconciliation Standard Operating Procedure (SOP). She will ensure that

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all procedures align with Tyler EERP functionality, internal control expectations, and audit-ready documentation standards.

Relevant Experience: A Certified Public Accountant (CPA) and owner of AKP Financial Services, L.L.C. (AKP), Arlette specializes in nonprofit and governmental accounting, audit preparation, internal controls, and financial system architecture. She has extensive experience designing reconciliation workflows, developing SOPs, and supporting organizations during ERP transitions. Her background includes leading financial operations, implementing standardized processes, and ensuring compliance with audit and reporting requirements.

Key Strengths
 SOP development and internal control design
 Financial system workflow architecture
 Audit-ready documentation and compliance
 Experience with Tyler EERP Accounts Payable, Cash Management and Bank Reconciliation modules
 Reconciliation oversight and variance resolution
 Expertise in municipal finance, federal, local government and nonprofit accounting, and audit-aligned workflows
 Leadership of multi-person accounting teams
 Direct coordination with executive-level finance staff  Strong reconciliation cleanup experience

Arlette Peoples, CPA, brings more than twenty-five years of combined experience in federal government financial management, nonprofit accounting, and public-sector fiscal oversight.

Her background includes extensive work with fund accounting, multi-entity financial consolidations, reconciliations, internal controls, and financial documentation for year-end processes. This experience provides a strong foundation for supporting the requirements of this RFP in a timely, accurate, organized, and reliable manner to meet your needs.

Additionally, Ms. Peoples has direct state local government financial management experience, which provides practical insight into county-level accounting operations, year-end closing processes, and the preparation of supporting schedules for external auditors.

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Email: [email protected]

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A résumé for Arlette Peoples is included immediately following this section.

2. Doris Foxx
Senior Financial Analyst & Lead Reconciliation Specialist Role on This Project: Doris will lead the historical reconciliation catch-up (July 2025– June 2026) and support ongoing monthly reconciliations. She will reconcile bank statements to the general ledger, prepare supporting schedules and audit-ready documentation, identify and document reconciling items, coordinate with City staff to resolve missing information and clear paid items in Tyler EERP. Doris will also support SOP development by validating steps, documenting system workflows, and testing procedures.

Relevant Experience: Doris has experience performing full-cycle bank reconciliations, resolving discrepancies, and supporting organizations during financial system transitions.

She has worked with high-volume accounts, prepared audit documentation, and collaborated with accounting managers and directors to finalize reconciliations and supporting schedules.

Key Strengths
 Bank reconciliation (checking, payroll, money market)  Tyler EERP and cashiering workflow familiarity
 Documentation and audit support
 High-volume transaction analysis
 Issue research and resolution
 Clear communication with finance leadership

A résumé for Doris Foxx is included immediately following this section.

3. Denesha Peoples
Project Support Analyst
Role on This Project: Denesha will provide reconciliation support, documentation organization, and administrative coordination. She will assist with gathering supporting documents, preparing reconciliation files, tracking outstanding items, and maintaining

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organized records suitable for audit review. She will also support communication, scheduling, and documentation retention processes.

Relevant Experience: Denesha brings strong analytical, administrative, and documentation skills from her experience in healthcare, education, and customer-facing environments. She has a proven ability to manage detailed records, support high-volume workflows, and maintain accuracy in fast-paced settings. Her background includes data collection, documentation management, and cross-team coordination—skills directly transferable to reconciliation support and audit-ready file preparation.

Key Strengths
 Documentation management and file organization
 Analytical problem-solving
 High-volume workflow support
 Clear communication and coordination
 Detail-oriented recordkeeping
 Ability to learn and apply new systems quickly

A résumé for Denesha Peoples is included immediately following this section.

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ARLETTE PEOPLES, CPA, CIA, CFE

Tele: (443) 536-3455 ●Email: [email protected] ●Address: PO Box 1225, Olney, MD 20830-1225

CPA FIRM EXPERIENCE
Owner, CPA Firm 25 YEARS
AKP Financial Services, L.L.C.│Olney, MD

 Provide bookkeeping and accounting services to nonprofit organizations, local government, small private businesses and individuals
 Provide financial system implementation and system clean up services to nonprofit organizations  Conduct financial statement audits and reviews, issue reports for nonprofit organizations  Prepare IRS Form 990 tax returns and related state charitable filings for nonprofit organizations  Prepare IRS 1040, S-Corporation, and partnership tax returns for individuals and small private businesses  Supervised bookkeeping staff and accounting interns
 Processed payroll & related tax filings; handled petty cash; managed accounts payable  Maintained accounts receivable ledger, made bank deposits, and reconciled bank & investment accounts  Handled all incoming cash & check payments at annual conference events, including hotel safety deposit box  Prepared budget and cash flow projections; developed policies and procedures  Coordinated annual audit and prepared audit schedules for external audit firms  Assist with implementation or upkeep of a variety of accounting and financial support systems include QuickBooks, Xero, Sage Intacct, Tyler Munis, Bill.com

GOVERNMENT LEADERSHIP ROLES
Division Director, Division of Program Integrity (DPI) 1 YEAR Department of Health & Human Services, HRSA│Rockville, MD

 Direct and plan the design, development, implementation, and maintenance of Provider Relief Bureau (PRB) strategies and policies related to overseeing provider payments  Present and justify program integrity policy to agency management and senior officials  Direct audit staff and determine if healthcare providers used funds appropriately through performance compliance audits, assessments, and post-payment quality control reviews  Collaborate with the Office of General Counsel (OGC) and direct the team responsible for tracking bankruptcies and filing proof of claims for money owed to PRB  Provide authoritative advice and conduct independent reviews and analyses  Work directly with the Department Office of Inspector General (OIG) to support investigations involving providers that commit or participate in fraudulent or abusive activities affecting the PRB program  Provide authoritative interpretations and recommendations on policy, procedures, and operations relative to risk management, program administration, and post-payment integrity

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ARLETTE PEOPLES, CPA, CIA, CFE

Deputy Chief, OCFO-Financial Management Division (FMD) 1 YEAR Department of Homeland Security, USCIS│Camp Springs, MD

 Worked closely with the CFO and Deputy CFO to implement financial management strategies  Led and supervised three branches, responsible for approximately 80 FTEs and contractors  Planned and assigned work to subordinate managers on processes and projects that require technical expertise, accuracy, political savvy, and collaboration throughout USCIS  Provided expert fiscal knowledge, consultation, and advice on complex accounting principles, appropriation law, financial policy, operations, regulations, and law to both subordinate individuals and leadership  Oversaw a variety of financial management and accounting programs, compliance issues, payroll compensation, and leave administration impacting DHS USCIS activities and operations  Ensured all financial management processes, activities, accounting, reporting, systems, policies, procedures, and practices were fully compliant with all applicable laws, directives, and Department guidance  Developed and gave oral presentations and briefings to senior managers and leadership throughout the Agency that accurately reflect the current financial operating status  Worked with the Division Chief to ensure USCIS financial statements were accurate and timely and that the implemented policies, procedures, and controls were sufficient to safeguard tangible and intangible assets against waste, fraud, and abuse
 Collaborated with Risk Management and Internal Control Division to implement and monitor controls  Solved complex accounting issues impacting financial operations and status

Director, Division of Payment Services (DPS) 6 YEARS
Department of Health & Human Services, FDA│Beltsville, MD

 Served as DPS Director, reporting directly to SES Deputy CFO and Director, Office of Financial Management, Office of Finance, Budget, Acquisitions, and Planning, responsible for 44 FTEs and contractors  Achieved DPS Mission to provide customer service to the FDA community by disbursing funds timely and accurately per Federal Regulations, Prompt Payment Act: 5 CFR 1315, Federal Acquisition Regulations, Appropriations Law, and FDA policies
 Directed Accounts Payable function, which performs all of the accounting functions for FDA headquarters and field offices related to commercial payments of contracts and purchase orders, miscellaneous payments; reconciles account payables and ensures FDA compliance with internal and external policies and regulations  Advised leadership across the agency on all accounts payable financial management matters  Served as Chair of the FDA Vendor Invoice & Payments Working Group for data-driven decision-making  Implement Robotics Process Automation to eliminate manual processes  Remediated A-123 Internal Control findings; approved changes to internal procedures; wrote corrective action plans; and monitored resolutions
 Exercised hiring authority, including writing position descriptions, approving vacancy announcements, selecting employees, approving all personnel actions
 Participated in planning long- or short-term organizational objectives such as Enterprise Risk Management, COOP/Emergency planning, reorganizations
 Presented to FDA Centers/Offices various briefings and presentations on financial payment matters  Provided technical expertise to senior leadership through the presentation and analysis of financial data, trends, performance metrics, and projections
 Developed, implemented, and monitored processes and protocols to ensure efficient and accurate workflow, compliance with regulations, and accountability

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ARLETTE PEOPLES, CPA, CIA, CFE

 Provided oversight of eInvoicing implementation of the Treasury Invoice Processing Platform (IPP) solution  Lead development of FDA-wide Acceptance and Receiving training for FDA CORs to understand their role in approving payment for acquired goods and services
 Lead development of accounts payable dashboards and helpdesk process improvements  Collaborated with the budget office to resolve funding issues

Branch Chief, Accounts Payable 4 YEARS
Department of Health & Human Services, PSC│Bethesda, MD  Directed all Program Support Center (PSC) Shared Services accounts payable and funds control functions for multiple customer agencies and program offices
 Briefed customer agencies on government-wide initiatives and systems such as e-Invoicing, G-Invoicing, Prompt Payment Act & Small Business Accelerated Payments, Treasury CARS reporting, and GTAS  Provided oversight of five distinct operational areas for the PSC & its customer agencies:
 Commercial Payables - provided oversight over $3.2B payments, including vendors, employee reimbursements, EEO settlements, scholarships and loans, and miscellaneous payments; ensured quarterly 941 tax reporting was timely and 6,500+ W-2 & 1099 forms were prepared and distributed timely. Ensured compliance with the Prompt Payment Act.  Travel – oversight of $27.5M travel payments, including Permanent Change of Station (PCS), Temporary Duty (TDY), civilian and commissioned officers relocation vouchers and household goods invoices, and local travel; directed pre-audits of SES travel vouchers and random post-payment audits of travel; ensured airfare/rail and travel management fees on Centrally Billed Account (CBA) are paid and travel charges are posted and reconciled; monitored travel advances and initiate debt collection; and ensured compliance with the Federal Travel Regulation (FTR).  Government Payables - managed $1.0B IPAC payments annually; negotiated trading partner agreements and other procedural changes with external agencies; monitored Out-of-Balance (OOB) schedules; ensured IPACs adhere to TAS and BETC requirements; ensured systems enhancements and automated procedures align with accounting requirements and standards.  Obligation/Funds Control – oversight of $72.4B non-grant obligations; reviewed and approved de- obligation requests; maintained funds control.
 Grant Accounting – oversight of $62.7B grant obligation activity; ensured funds availability in the HHS Payment Management System (PMS) for grantee drawdown; reviewed and approved grant obligations and de-obligations; monitored grant closeouts; provided grant accounting and operational services to grants management officers and budget staff.  Coordinated with internal stakeholders to ensure personnel authorized proper payments against available funding, tracked payment status, and reconciled transactions; adhered to cash management controls and overall internal and external reporting requirements.
 Provided authoritative advice and assistance to subordinate employees, HHS program offices, financial managers including PSC customer CFOs, and other internal and external customers on grants and accounting, travel policy, budget and financial management regulations, and financial program issues.  Developed budget details for branch activities and participated in budget planning meetings.  Engaged in meetings and discussions with top-level representatives from the Office of the Chief Financial Officer, Program Offices, contractors, PSC operations/field offices, the OIG, U. S. Treasury, GAO, GSA, OMB, and OPM government officials.
 Implemented, interpreted, provided, and monitored major accounting policy guidelines and directives to (a) comply with legislation, Comptroller General decisions, FASAB standards, FASB Generally Accepted Accounting Principles, OMB, Treasury, and other governmental regulations; (b) monitor and improve internal controls and compliance with the Federal Managers' Financial Integrity Act (FMFIA); and (c) improve financial management analysis, accounting, financial reporting and disclosure, and effectiveness and efficiency of operations.

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ARLETTE PEOPLES, CPA, CIA, CFE


Section Chief, Intragovernmental Funds Transfer 3 YEARS Department of Health & Human Services, PSC│Bethesda, MD  Managed the day-to-day intergovernmental accounts payable section.  Supervised monthly closing of IPAC financial records and monthly postings.  Provided accounting assistance to multiple customer agencies and program managers.  Addressed staff performance issues and made recommendations for personnel actions.  Prepared PowerPoint presentations for customer agencies, program managers, and operations staff.  Implemented process improvements to increase the efficiency of operations.

Section Chief, Accounting Operations 3 YEARS
Department of Justice, ATF│Washington, DC
 Managed the day-to-day accounting operations section of the Accounting Branch.  Provided authoritative advice and assistance to subordinate employees, ATF program offices, and financial managers, including Alcohol, Tobacco, Firearms, and Explosives (ATF) Field Offices on accounting, travel policy, and financial program issues and represented ATF at Justice Department monthly meetings.  Updated bureau directives on accounts receivable, waivers, and debt collection.  Ensured that the intergovernmental payments and collections (IPAC) were posted.  Monitored and improved internal controls and compliance with the Federal Managers' Financial Integrity Act.  Supervised the travel charge card program, including issuance of travel cards, payment of permanent change of station (PCS), Temporary Duty (TDY), & local travel vouchers.  Monitored daily deposits, check cancellations, and confirmed schedules.  Supervised external reporting including FACTS II, SF224, SF133, OMB Quarterly Travel and Purchase card report, Treasury Report on Receivables (TROR), and DOJ Quarterly Recovery Audit Activities.  Ensured operational procedures supported OMB A-136 financial reporting objectives.  Approved payroll reconciliations and reimbursable billings and supervised Agent Cashier imprest fund.

EDUCATION
Master of Science – Taxation, Southeastern University, Washington, DC Bachelor of Science - Accounting, University of Maryland, College Park, MD

PROFESSIONAL CERTIFICATIONS AND LICENSES
Certified Public Accountant (CPA)
Certified Internal Auditor (CIA)
Certified Fraud Examiner (CFE)

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DORIS FOXX

EXPERTISE
Microsoft Excel
QuickBooks
Sage Intacct
Tyler Munis
Xero
Bill.com
CRM Software
AP/AR Processing
Financial Reconciliation
Data Analysis
Problem-solving
Grant & Program Tracking
Financial Reporting
Journal Entries

EDUCATION
B.S. BUSINESS ADMIN-FINANCE
MAY 2022

AA. GENERAL STUDIES
MAY 2020

REFERENCES

AVAILABLE UPON REQUEST

PROFESSIONAL EXPERIENCE

SENIOR FINANCIAL ANALYST
AKP Financial Services, L.L.C. Olney, MD 2018-Present  Process vendor invoices, prepare payment batches and maintain A/P aging  Record deposits, post revenue, and maintain accurate A/R records  Assist clients with grant tracking and restricted fund allocations  Perform monthly bank reconciliations for general fund, operating &payroll accounts  Prepare general ledger analysis and prepare journal entries  Support annual audit by preparing reconciliations and documentation  Process utility payments, permits, and miscellaneous receipts  Process program fees, deposits, and refunds
 Assist with budget preparation and financial reporting

CLIENT SERVICE ASSOCIATE
Drown Financial Services, Columbia, MD 2013-2018  Assisted financial advisors and served as secondary point of contact for clients  Received and responded to high-volume incoming calls & emails in a timely manner  Navigated multiple computer applications while interacting with clients  Scheduled client meetings & maintained records of client interactions  Developed and maintained positive relationships with clients by providing timely and accurate information and solutions to their inquiries  Performed bookkeeping and administrative tasks
 Performed other duties as assigned

ADMINISTRATIVE ASSISTANT/CUSTOMER SERVICE
Westar Distribution, Columbia, MD 2010-2013  Answered all incoming calls on a switchboard
 Created billing invoices for parts sent
 Maintained files keeping sensitive information confidential  Sorted and distributed incoming and outgoing mail, while interacting with couriers  Processed orders ensuring all information was correct before submission  Assisted with new employee training

PROFESSIONAL PROFILE
Senior Financial Analyst with strong analytical skills and extensive bookkeeping experience including bank reconciliations, general ledger analysis, and financial reporting. Skilled in creating clear, audit-ready documentation, resolving complex reconciling items, and collaborating with finance leadership to implement standardized work processes.
(443) 226-1012
[email protected]
Columbia, MD 21044

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DENESHA PEOPLES [email protected] I Glenelg, MD 21737

Highly motivated with strong work ethic, communication skills, problem solving, and adaptability.

College Park, MD I AKP
Project Support Analyst

PROFESSIONAL EXPERIENCE

2023 - Present
• Maintain structured, audit-ready folders for analysis and reconciliation files • Ensure documentation follows naming conventions, version control, and retention procedures • Prepare reconciliation binders and digital packets for review • Assist with compiling supporting schedules for auditors and responding to documentation requests • Draft step-by-step procedures for SOP documents
• Perform light bookkeeping and financial analysis

College Park, MD I 4-Work
Lunch and Recess Monitor
2022-2023
• Answered and directed incoming calls.
• Served visitors and directed incoming calls.
• Adhered to customer service goals and enhanced connectivity through positive and friendly communication

Clarksville, MD I Wendy's
Crew Member
• Interacted pleasantly with guests to deliver quality customer service. • Handled cash register incoming receipts and closeout
• Quickly completed tasks to make customers happy and satisfied. • Collaborated well with crew members to accomplish a goal. • Kept the restaurant clean throughout the shift.
• Developed managerial skills
2018-2022

EDUCATION
University of Maryland, College. Park, MD
Bachelor of Science, Cell Biology and Genetics

Howard Community College, Columbia, MD
Associates of Arts, General Studies
GPA: 3.5

2022- 2025

2020-2022

SKILLS

• Cash Receipting
• Daily Cash Reconciliation
• Bank Reconciliation
• Microsoft Excel
• Government A/P and A/R
• Data Entry and Analysis
• Customer Service
• Familiarity and experience with various accounting and financial support software

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AKP Financial Services, L.L.C.

Email: [email protected]

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Section III - Detailed Approach and Methodology

5. Approach and Methodology, Timeline & Ongoing Support AKP will fulfill the RFP requirements through a structured, transparent approach, and audit-ready methodology designed to stabilize reconciliation processes, resolve outstanding items, and implement a sustainable workflow within Tyler Enterprise ERP (EERP).

A. Project Initiation & Information Gathering
 Conduct kickoff meeting with City staff
 Review existing reconciliation spreadsheets, workflows, and system configuration  Identify gaps in Tyler EERP configuration or workflow and pain points  Obtain access to Tyler EERP, cashiering reports, and supporting documentation  Establish communication cadence and reporting expectations

How We Gather Information
AKP Financial Services uses ShareFile, a secure, encrypted client portal, for all document exchange. ShareFile gives you access to upload materials easily and ensures all sensitive financial information is protected throughout the engagement. Each file uploaded is acknowledged within 24 hours, and all documents remain clearly organized by category for transparency and ease of review.

B. Communication & Quality Assurance
 Weekly or bi-weekly check-ins (as preferred by the City)  Email and virtual meeting support (Teams/Zoom)
 CPA-level review of all reconciliations and documentation  Transparent issue tracking and resolution

6. Bank Reconciliation SOP Development
We recognize that a fully documented SOP is essential for long-term sustainability. Our SOP development process includes process mapping, narrative procedures, screenshots from Tyler EERP, reconciliation templates, internal control recommendations, error-handling instructions, and month-end close alignment. We will draft the SOP based on best practices

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AKP Financial Services, L.L.C.

Email: [email protected]

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and Tyler EERP functionality. The SOP will be drafted in plain language and structured so that new staff members can follow it without institutional knowledge. AKP will incorporate internal control requirements and any audit recommendations and deliver a final SOP with training.

Our goal is not only to complete reconciliations and create the SOP but also to leave the City with a durable, repeatable reconciliation environment that improves accuracy, audit readiness, and operational efficiency.

We will produce a custom, City-specific SOP that includes:
 Purpose, scope, and internal control objectives
 Step-by-step instructions for performing reconciliations in Tyler EERP  Tyler EERP screenshots and navigation paths
 Clearing checks, ACH, wires, and electronic payments in Tyler EERP  Required system reports and documentation standards
 Roles and responsibilities for preparers and reviewers and approval process  Procedures for researching and resolving discrepancies  Documentation retention and audit support requirements  Best practices for maintaining timely and accurate reconciliations

The SOP will be reviewed with City staff and refined based on feedback.

7. Historical Reconciliation Catch-Up (July 2025 – June 2026) A. Reconcile Bank Accounts
AKP will reconcile all three bank accounts (General Checking, Payroll, Money Market).

We will perform monthly reconciliations including:
 Reconcile all funds/accounts
 Clear paid items in Tyler EERP
 Identify and document reconciling items
 Coordinate with staff to resolve discrepancies
 Propose journal entries and corrective entries
 Provide monthly reconciliations and supporting schedules for review by the City  Provide audit-ready documentation

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AKP Financial Services, L.L.C.

Email: [email protected]

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 Maintain a running issues log

B. Review and Optimization of Tyler EERP Configuration
We will evaluate and optimize:

 Bank codes and reconciliation settings
 BAI/transaction import formats
 Cash management workflows
 User permissions and segregation of duties
 Reporting tools and reconciliation dashboards

8. Timeline
AKP Financial Services, L.L.C. will implement the City’s bank reconciliation program in three structured phases designed to meet the City’s required deadline that all reconciliations through June 2026 be finalized no later than July 31, 2026.

Phase 1 — Historical Reconciliation Catch-Up (July 2025 – June 2026)  July–December 2025 reconciliations completed by May 31, 2026  January–June 2026 reconciliations completed by July 31, 2026

Phase 2 — SOP Development
 Draft SOP completed by June 30, 2026
 Final SOP completed by July 31, 2026

Phase 3 — Ongoing Monthly Reconciliation (Current-Year Maintenance)  Keep monthly reconciliations current
Responsiveness
Responsiveness is central to the way we work with our clients. Routine inquiries receive prompt attention, with a standard response time of one business day, and priority issues addressed more quickly when needed. We maintain availability Monday – Friday, 9:00am

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AKP Financial Services, L.L.C.

Email: [email protected]

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to 8:00pm EST and can adjust communication channels (email, phone, virtual meetings) to meet the City’s expectations.

9. Ongoing Reconciliation Maintenance & Support
AKP will complete monthly reconciliations as statements become available, provide status updates, identify outstanding issues, and ensure reconciliations remain current through June 30, 2026. We will finalize all documentation by July 31, 2026. We will ensure knowledge transfer and training on the SOP and Tyler EERP reconciliation workflow.

A. Optional Extension (July 2026 – June 2027)
If the City elects to extend services, AKP will continue monthly reconciliations and provide ongoing support consistent with the Scope of Services.

10. Deliverables
Deliverables

1. SOP development for Tyler EERP

2. Historical reconciliation catch-up

3. Ongoing reconciliation maintenance through June 30, 2026

4. Finalization of all work by July 31, 2026

Closing Statement
We welcome the opportunity to support your organization with accurate, timely, and audit-ready bank reconciliations in Tyler EERP, while equipping your team with a robust SOP that strengthens internal controls and ensures long-term consistency.

We look forward to partnering with you.

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46466 Calle Raphael / Indio, California 92201/118 New Leatherwood Dr / Palm Coast Fl 32137 Ph: 760.257.5130 Fax: 760.406.4625

March 18, 2025

City of Hemet
Attn: City Manager
445 E. Florida Ave.

Hemet, CA 92543

Subject: Proposal – Bank Reconciliation Services

Dear Evaluation Committee:

Outsource Execs LLC respectfully submits this proposal to provide Bank Reconciliation Services for the City of Hemet.

Outsource Execs is a compliance-focused consulting firm with extensive experience supporting municipalities, special districts, and public agencies in financial administration, reconciliation, and audit readiness. With over 40 years of combined team experience, the firm has successfully implemented financial controls, standardized procedures, and documentation systems that strengthen accountability and ensure compliance with governmental and regulatory requirements.

We confirm that we have thoroughly reviewed and understand all requirements of the RFP, including the Scope of Services, General Terms and Conditions, and Professional Services Agreement, and we are fully prepared to comply with all provisions.

Outsource Execs brings a proven, compliance-driven approach to municipal financial administration, with demonstrated expertise in bank reconciliation and financial reporting, ERP system alignment and process standardization, internal controls, and audit-ready documentation, as well as government accounting compliance. Our work is designed not only to resolve current reconciliation needs, but also to establish sustainable systems that support long-term operational efficiency.

Our approach is specifically structured to bring accounts current efficiently while implementing strong internal procedures that ensure ongoing financial integrity and audit readiness.

We are willing and prepared to enter into an agreement under the City’s terms and conditions and to deliver all services within the required timeline ending July 31, 2026.

We appreciate your consideration and look forward to the opportunity to support the City of Hemet.

Respectfully Submitted,

Lupe Ramos Amith
Lupe Ramos Amith, Chief Executive Officer
Outsource Execs, LLC
C: 760-275-1554 | E: [email protected] |www.outsourceexecs.com / çåãáçäuw % êw uãˆ , , #
Your Complete Professional Management Team
www.OutsourceExecs.com
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SECTION I – EXPERIENCE
1) Proposer Information
Outsource Execs LLC
46466 Calle Raphael
Indio, CA 92201
Phone/Email: 760-275-1554 | [email protected]
Authorized Representative:

Guadalupe Ramos Amith
2) Relevant Experience
Outsource Execs brings over 40 years of combined experience supporting municipal finance departments, special districts, and public infrastructure agencies. The firm has extensive, hands- on experience delivering financial reconciliation and reporting services tailored to the needs of public sector entities, with a strong emphasis on accuracy, transparency, and compliance.

Our team has successfully developed and implemented standard operating procedures (SOPs) and internal control systems that strengthen financial management practices and ensure consistency across departments. We are experienced in aligning financial processes with ERP systems, enabling efficient workflows and reliable data integration. Additionally, Outsource Execs has supported numerous agencies in audit preparation, establishing documentation systems that are thorough, organized, and fully compliant with regulatory requirements, including federal grant compliance under 2 CFR Part 200.

What sets Outsource Execs apart from traditional accounting firms is our integrated approach.

We go beyond basic reconciliation services by combining operational process improvement with robust compliance systems and audit-ready documentation frameworks. This approach ensures that reconciliations are not only completed accurately, but are also sustainable over time and fully defensible under audit review, providing long-term value to the agencies we serve.. 3) References
Reference 1
City of Indio, CA | Indio, CA | 100 Civic Center Mall
Financial Oversight & Grant Administration | 12/2004 – 12/2024 • Multi-year financial oversight
• CAFR support and reporting systems
• Audit compliance and internal controls
Contact: Bryan Montgomery
Title: City Manager

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Phone/Email: 760-391-1515 | [email protected]
Reference 2
Watson Engineering | Indio, CA | 50200 Monroe St
Development and Infrastructure Financial Administration | 10/2000 – 02/2008 • Financial tracking and reconciliation
• Capital project accounting support
• Documentation for audit and compliance
Contact: Lloyd Watson
Title: Principal
Phone/Email: 760-275-1553 | [email protected]
Reference 3
County of Riverside – SBDC Program | Indio, CA | 44199 Monroe St Financial Advisory & Accounting Systems | 2/2020 - present • Assisted Clients in corrected accounting errors and reconciliations • Established financial tracking systems
• Supported over $10M in funding-related financial documentation Contact: Joaquin Tijerina
Title: Director
Phone/Email: 760-848-4096 | [email protected]
SECTION II – PERSONNEL
Staffing Plan
Role Name Responsibility
Project Director Lupe Ramos Amith Oversight, client coordination, QA Project Manager Adam Watson Daily execution, reconciliation tracking Systems Lead Gad Amith ERP alignment, data validation
Support Staff Admin Team Documentation, reporting
Outsource Execs will assign a focused and experienced team to support the City of Hemet, led by two key personnel who will be directly responsible for project delivery and quality assurance.

Guadalupe “Lupe” Ramos Amith, Principal Consultant, will serve as the Project Director and primary point of contact for the City. Ms. Amith brings over 20 years of experience in public

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sector administration, financial oversight, and compliance-driven program management. She has worked extensively with municipalities and public agencies to implement financial systems, strengthen internal controls, and ensure audit readiness. In this role, she will provide executive oversight, coordinate with City staff, ensure alignment with project objectives, and oversee all deliverables to confirm compliance with applicable standards and best practices.

Adam Watson, Project Manager, will be responsible for the day-to-day execution of the project. Mr. Watson brings strong experience in financial documentation, quality assurance, and process implementation. He will lead reconciliation activities, maintain tracking logs, coordinate data collection, and ensure timely completion of all assigned tasks. Mr. Watson will also oversee the preparation and organization of supporting documentation and conduct internal quality reviews prior to submission to ensure accuracy and completeness.

Together, Ms. Amith and Mr. Watson provide a streamlined and efficient project team structure, combining senior-level oversight with hands-on execution. This approach ensures clear communication, accountability, and the ability to scale resources if necessary to meet project timelines and deliverables.

Key Strength
Outsource Execs provides senior-level oversight across all deliverables to ensure accuracy, consistency, and alignment with the City’s expectations. Each work product undergoes a structured quality assurance review prior to submission, reinforcing our commitment to delivering audit-ready and error-free results. In addition, our staffing model is scalable, allowing us to efficiently allocate additional resources as needed to address backlog conditions or accelerate project timelines without compromising quality.

SECTION III – DETAILED APPROACH & METHODOLOGY
Approach Summary
Outsource Execs’ methodology is grounded in three core principles: accuracy, transparency, and sustainability. These principles guide every phase of our work, ensuring that all reconciliation activities are completed correctly, clearly documented, and structured in a way that supports long-term operational success.

Our approach begins with a comprehensive assessment phase during the first two weeks of the engagement. During this stage, our team reviews the City’s Tyler Enterprise ERP configuration, evaluates current reconciliation practices, and identifies any backlog or discrepancies. This initial assessment allows us to establish a clear reconciliation framework tailored to the City’s systems and operational needs.

Building on this foundation, we develop a customized Standard Operating Procedure (SOP) designed to standardize and strengthen reconciliation processes. The SOP will include detailed, step-by-step procedures for completing reconciliations, clearly defined internal control checkpoints, roles and approval responsibilities, and documentation standards. In addition, it will

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incorporate audit support protocols to ensure that all processes are aligned with best practices and are fully defensible under review.

Following SOP development, our team will execute the historical reconciliation catch-up phase, covering the period from July 2025 through June 2026. This work includes performing full reconciliations for all applicable accounts, identifying and researching discrepancies, maintaining a resolution tracking log, and compiling complete supporting documentation suitable for audit purposes.

Once accounts are brought current, we transition into ongoing reconciliation maintenance.

During this phase, we complete monthly reconciliations as statements become available, provide regular status reporting, and track any outstanding issues to ensure continued accuracy and timeliness.

The engagement concludes with a final closeout phase, during which we provide a comprehensive summary report outlining completed work, any remaining issues, and recommended improvements. These recommendations are designed to enhance the City’s financial processes and ensure the sustainability of reconciliation practices moving forward.

Outsource Execs utilizes a structured set of tools and systems designed to ensure accuracy, consistency, and audit readiness throughout the engagement. Our team implements reconciliation tracking logs to monitor progress and maintain visibility across all accounts, alongside comprehensive audit documentation checklists to ensure that every reconciliation is fully supported and compliant. Standard Operating Procedure (SOP) templates are used to establish consistent processes, while ERP-integrated workflows are aligned with the Tyler Enterprise system to promote efficiency and data integrity.

To further ensure successful project delivery, our approach incorporates a proactive risk mitigation framework. This includes regular weekly status reporting to keep City staff informed of progress, as well as a defined issue escalation protocol to quickly address any challenges that may arise. All work products undergo a quality assurance (QA) review process prior to submission, and documentation is carefully verified to ensure completeness, accuracy, and audit defensibility.

Outsource Execs is committed to meeting all project deadlines and confirms that all services, including SOP development, reconciliation completion, and final reporting, will be fully completed by July 31, 2026, in accordance with the requirements of the RFP.

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SECTION IV – FEE SCHEDULE

PROPOSED PRICING STRUCTURE

LUMP SUM OPTION
Service Cost
SOP Development $7,000
Historical Reconciliation $39,000
Ongoing Maintenance/Yr 2 $32,000
Final Reporting Included

HOURLY RATES (IF REQUIRED)
Role Rate
Principal Consultant $175/hr
Project Manager $135/hr
Systems Specialist $150/hr
Admin Support $85/hr
The proposed pricing structure is designed to provide strong overall value to the City and score highly under the cost evaluation criteria. It is competitive when compared to traditional CPA firms, while offering a broader scope of services that extends beyond standard reconciliation work. Rather than delivering services in isolated phases, Outsource Execs provides a comprehensive, full lifecycle approach that includes SOP development, reconciliation execution, and ongoing maintenance.

This integrated model not only ensures efficiency during the engagement but also delivers long-term cost savings. By establishing strong internal controls and audit-ready documentation from the outset, the City can reduce future audit-related expenses and minimize the risk of ﬁndings or corrective actions. Additionally, the structured and quality- controlled approach eliminates the need for rework, ensuring that reconciliations are completed accurately the ﬁrst time. Collectively, these factors contribute to a cost proposal that is both competitive and highly advantageous to the City.

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Lupe Ramos Amith
Cell: 760-275-1554 / [email protected]
Linkedin: https://www.linkedin.com/in/lupe-ramos-amith-01b43027/

SUMMARY OF QUALIFICATIONS
Accomplished and dynamic management professional with solid thirty-year history of achievement in private/public-sector business/finance management and inter -governmental affairs . Motivated leader with strong organizational and prioritization abilities who thrives on working both independently and in collaborative environment. Experienced in managing multiple clients, strategic planning, practice management, overcoming complex business challenges, and assuming full responsibility in making high-stake decisions. Possesses strong interpersonal skills with proven record of success and integrity to professionally operate in multicultural environment.

AREAS OF EXPERTISE

PROFESSIONAL EXPERIENCE
Bilingual Business Consultant February 2020 to Present
Orange County/Inland Empire SBDC Cal State San Bernardino University Assist clients with every stage of business development, from launching their startups to building long -term sustainability. This includes selecting and forming the right legal entity, establishing strong operational systems, and ensuring compliance through certifications such as SB, DBE, MBE, and WBE to access government contracting opportunities. I also guide clients in navigating procurement platforms like SAM.gov and Cal eProcure, while preparing them to compete effectively for contracts. In addition, I support financial readiness by helping clients build cash flow forecasts, profit and loss projections, and bank-ready plans that position them for funding and growth. Altogether, my role is to provide structured, personalized guidance that strengthens compliance, operations, and financial capacity so businesses can thrive in competitive markets.

Grant RFP Peer Reviewer March 2019 to Present
Department of Education/Treasury/Health Resources and Services Administration F2 Areeva Solutions Federal Government Grant Peer Evaluator/Reviewer for response to proposals from various national agencies public, private, and tribal CDFI, Talent Search (MS), GearUp and Upward Bound, McNair Projects, NACA and HRSA NOFO’s. G5/Grant Solutions and AMIS interface. Review applications for Needs of Economically Disadvantaged Communities, Students, English Learners, Students with Disabilities and funding for underserved communities.

Senior Managing Member 2018 to Present
Outsource Execs, LLC Indio, CA
Executive Outsource agency providing a multitude of services to businesses, professionals, and governmental agencies. Including, but not limited to; Confidential Records Management, Financial Specialist, Grant Research  Administration and Management  Strategic Planning & Leadership Business Certifications Underserved Communities Liaison Education Administration Health & Human Services
Financial Plan Development Job Costing, Estimating
Government Contract Consultant Grant Writing/Reporting/Ad ministration Organizational Design & Development Accounting/Payroll/Hunan Resources Legislative Policy Government Peer Evaluation Reviews Bilingual – Spanish Small Business Consultant /Trainer

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City Council Member & Mayor 2004 to 2024
City of Indio Indio, CA
Quasi-judicial: Responsibly create and implement policy, programs, political agenda, public relations, and media strategies as an active member of the City of Indio Council. Develop Strategic Budget of over $ 115b. Assessing, and/or administration of grant funded projects. Economic Development Projects include business expansions, machinery and equipment purchases, and infrastructure improvements. Administration of Regional Development Capacity Building Projects. Public Facilities Projects include municipal water and wastewa ter systems, community centers, senior centers, homeless shelters, daycare centers, and handicap accessibility.

Housing Rehabilitation Projects include affordable housing and single family and multifamily acquisition and rehabilitation, as well as infrastructure improvements in support of affordable housing.

Executive Director February 2016 – January 2019
Birth Choice of the Desert La Quinta, CA
ACT for Multiple Sclerosis Palm Desert, CA
As Executive Director of nonprofits. I focused on training and capacity building, lead the development and delivery of programs that strengthen governance, compliance, financial management, and sustainability for small organizations and community -based nonprofits. M anaged operations, budgets, and grant compliance while supervising staff and consultants to ensure high- quality service delivery. By cultivating partnerships with funders, government agencies, and community stakeholders, E xpanded organizational impact and support nonprofit leaders in building capacity to compete, remain compliant, and achieve long-term growth.

District Manager April 2011 to 2015
State of California Legislature Office of Assemblyman Brian Nestande, 42 nd District
District Manager for 3 regional offices. Interface with Capitol on Legislative Crafting with a focus on education and community outreach.

EDUCATION
College of the Desert Associates of Liberal Arts, Accounting & Finance University California Riverside Advanced Non-Profit Management/Board Governance/Grant Administration

TRAINING & CERTIFICATIONS
League of California Cities Executive Leadership & Training Columbia Business School Executive Leadership PIP
HCD eCivis Grant Management Training
HCD CDBG 101, II and Section 3 Training

PROFESSIONAL AFFILIATIONS
Regional Board Member Coachella Valley Housing Trust / Regional Councilmember, Southern California Association of Governments / Executive Councilmember, Coachella Valley Association of Governments & Homeless Prevention Committee Chair / Regional Board Member Public Safety Committee / Chairwoman, Imperial Irrigation District Energy Consumers Board / Committee Member, Coachella Valley Water District Water Policy Board / Past President, Riverside County Children & Families Commission

AWARDS & ACHIEVMENTS
Latina Businesswoman of the Year 2005
Mayor City of Indio 2008, 2011, 2015. 2019, 2024
College of the Desert Alumni Hall of Fame Recipient 2014 Veterans of Foreign Wars Outstanding Public Servant 2015

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SUMMARY
Principal consultant supporting public-sector consulting operations across state, federal, and quasi -public engagements.

Develops the systems, workflows, and controls that keep consulting work organized, coordinated, and executable at scale.

Supports leadership in consolidating processes across Caltrans, Small Business Development Center (SBDC), and federal - facing workstreams. Brings structure to high-volume environments with compressed timelines, multiple stakeholders, and fragmented information. Uses Python and local AI tools to improve workflow reliability, documentation support, and operational efficiency.

CORE CAPABILITIES
Public-sector consulting operations Schedule coordination and delivery support Cross-functional coordination
Workflow design and process
standardization
Documentation review and quality
control
SOP development and knowledge
transfer
Records management and interaction
tracking
Operational reporting and workflow
visibility
Local AI-assisted documentation
workflows
Repository design and knowledge
organization
Python automation and operational
support tools

PROFESSIONAL EXPERIENCE
Outsource Execs LLC | Principal Consultant | Public-Sector Consulting Operations | Remote | 2024-Present Engagement Areas: Caltrans | Small Business Development Center (SBDC) Programs | Federal Documentation Support • Built the internal operating system used to organize intake, tracking, document control, workflow coordination, and quality checks across a growing volume of work.
• Helped scale internal throughput to support roughly $30M per month in contracting activity by creating a more structured operating system for intake, coordination, tracking, and workflow management. • Reduced internal production cycle time by 75% by implementing a controlled fact -ledger approach and standardized reusable content blocks.
• Support day-to-day consulting operations and workflow coordination across Caltrans, Small Business Development Center (SBDC) programs, and federal documentation workflows.
• Work with leadership to consolidate overlapping workstreams and create more consistent processes across Caltrans, SBDC, and federal-facing engagements.
• Manage SBDC conversation logging and recordkeeping to maintain accurate interaction histories, support continuity, and improve visibility across client-facing activity.
• Assist with scheduling, coordination, and timeline support across Caltrans -related consulting efforts. • Review and organize federal documentation to improve completeness, consistency, and readiness. • Build trackers, fact ledgers, repository structures, and reusable workflow tools that keep consulting work organized, traceable, and easier to execute at volume.
• Deployed and operated an open-source LLM locally to support sensitive drafting and analysis workflows without sending content to external hosted tools.
• Built Python applications that scrape state, federal, and local procurement sources to improve opportunity intake, tracking , and response readiness.

SYSTEMS AND OPERATIONAL OUTPUTS
Workplans, schedules, trackers, and status-reporting tools; documentation review frameworks, QA checklists, continuity logs, fact ledgers, repository structures, reusable workflow templates, SOPs, onboarding materials, and quick -reference guides.

TOOLS AND TECHNICAL FLUENCY
Python: workflow automation, scraping tools, structured data handling, and operational support utilities; AI workflow support: local -model use for controlled drafting assistance, documentation support, and QA checks; operating environments: macOS and Linux, remote-first toolchains, and operational reliability practices.

EDUCATION
Associate of Arts, Business Administration
College of the Desert
Bachelor of Science
In progress

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Gabriel Fraire, CPA
(951) 489-8829 | [email protected] | Palm Desert, CA [ linkedin.com/in/gabriel-fraire-cpa-mba-027ba2122 ]
PROFESSIONAL SUMMARY Licensed Certified Public Accountant (CPA) - California with two years of dedicated public accounting experience in tax compliance, SSARS Assurance, and business advisory. Backed by 4 years of full-cycle accounting experience gained as a Remote Staff Accountant and 13 years of operational leadership. Proven ability to handle complex tax returns, drive process efficiency, and achieve financial and operational goals.

PROFESSIONAL EXPERIENCE
Tax & Assurance CPA / Accountant | Baltes & Associates, CPAs | Palm Desert, CA February 2024 – Present
● Manage a diverse tax portfolio, preparing and filing annual federal and state returns for Individuals, Partnerships, LLCs, S-Corps, and C-Corps, ensuring rigorous compliance with IRS regulations.
● Execute full-cycle monthly accounting and year-end closing procedures, including posting adjusting and closing entries to the General Ledger (GL) to finalize books for tax and assurance engagements.
● Provide proactive tax planning and advisory services by calculating tax projections and estimates for clients, leading to effective cash flow management and minimizing tax liabilities.
● Identify and apply specific tax credits and deductions for business clients, resulting in measurable tax savings and reduced annual effective tax rates. ● Execute financial statement Review engagements (SSARS), utilizing CCH Engagement to provide limited assurance and identify critical accounting issues. ● Handle complex year-end closing procedures and serve as the primary liaison with the IRS (using Power of Attorney) to resolve notices and ensure compliance.

Remote Staff Accountant | Matchbook Coffee Project LLC | Oakland, CA February 2021 – December 2024
● Generated comprehensive quarterly and annual Profit & Loss reports that informed management decisions on capital allocation and long-term growth strategy. ● Maintained the general ledger, executed bank reconciliations, and managed Accounts Payable, ensuring the accuracy and integrity of financial data. ● Calculated detailed expense reports for batch and unit production, overhead, and distribution costs.

Retail Shift Manager | CVS Health | Menifee, CA February 2008 – July 2021 ● Oversaw daily bookkeeping, budgeting, inventory control, and stock management for a high-volume retail location.

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EDUCATION & LICENSURE
● Certified Public Accountant (CPA) | State of California ● Master of Business Administration (MBA), Accounting | California State University, San Bernardino | 2020
● Bachelor of Arts (B.A.), Accounting | California State University, San Bernardino | 2014

TECHNICAL SKILLS
● Tax Software: CCH ProSystem FX.
● Accounting/Audit Software: CCH Engagement, QuickBooks Desktop, Excel. ● Core Competencies: GAAP, Financial Statement Preparation, Full Cycle Accounting, Tax Planning & Compliance (1040, 1120, 1120S, 1065, 990), SSARS Review Engagements, General Ledger Management, Budgeting & Forecasting. ● Microsoft Suite: Microsoft Excel, Word.

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OUTSOURCE EXECS, LLC
Unique Entity ID
N64HRN57GKB7

CAGE / NCAGE
8RGV0
Purpose of Registration
All Awards
Registration Status
Active Registration
Expiration Date
Dec 24, 2026
Physical Address
46466 Calle Raphael
Indio, California 92201-5940
United States
Mailing Address
118 New Leatherwood Drive
Palm Coast, Florida 32137
United States
Business Information
Doing Business as
(blank)
Division Name
(blank)
Division Number
(blank)
Congressional District
California 25
State / Country of Incorporation
California / United States
URL
https://www.OutsourceExecs.com
Registration Dates
Activation Date
Dec 26, 2025
Submission Date
Dec 24, 2025
Initial Registration Date
Oct 12, 2020
Entity Dates
Entity Start Date
Dec 1, 2018
Fiscal Year End Close Date
Dec 31
Immediate Owner
CAGE
(blank)
Legal Business Name
(blank)
Highest Level Owner
CAGE
(blank)
Legal Business Name
(blank)
Executive Compensation
In your business or organization's preceding completed fiscal year, did your business or organization (the legal entity to which this specific SAM record, represented by a Unique Entity ID, belongs) receive both of the following: 1. 80 percent or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements and 2. $25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? No
Does the public have access to information about the compensation of the senior executives in your business or organization (the legal entity to which this specific SAM record, represented by a Unique Entity ID, belongs) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? Not Selected
Proceedings Questions
Is your business or organization, as represented by the Unique Entity ID on this entity registration, responding to a Federal procurement opportunity that contains the provision at FAR 52.209-7, subject to the clause in FAR 52.209-9 in a current Federal contract, or applying for a Federal grant opportunity which contains the award term and condition described in 2 C.F.R. 200 Appendix XII? No
Does your business or organization, as represented by the Unique Entity ID on this specific SAM record, have current active Federal contracts and/or grants with total value (including any exercised/unexercised options) greater than $10,000,000? Not Selected
Within the last five years, had the business or organization (represented by the Unique Entity ID on this specific SAM record) and/or any of its principals, in connection with the award to or performance by the business or organization of a Federal contract or grant, been the subject of a Federal or State (1) criminal proceeding resulting in a conviction or other acknowledgment of fault; (2) civil proceeding resulting in a finding of fault with a monetary fine, penalty, reimbursement, restitution, and/or damages greater than $5,000, or other acknowledgment of fault; and/or (3) administrative proceeding resulting in a finding of fault with either a monetary fine or penalty greater than $5,000 or reimbursement, restitution, or damages greater than $100,000, or other acknowledgment of fault?
Not Selected
Exclusion Summary
Last updated by GUADALUPE AMITH on Dec 24, 2025 at 11:22 AM OUTSOURCE EXECS, LLC Jan 03, 2026 07:59:16 PM GMT
https://sam.gov/entity/N64HRN57GKB7/coreData?status=null Page 1 of 4

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Active Exclusions Records?
No
SAM Search Authorization
I authorize my entity's non-sensitive information to be displayed in SAM public search results:

Yes
Entity Types
Business Types
Entity Structure
Partnership or Limited Liability Partnership
Entity Type
Business or Organization
Organization Factors
Limited Liability Company
Profit Structure
For Profit Organization
Socio-Economic Types
Minority-Owned Business
Self Certified Small Disadvantaged Business
Women-Owned Small Business
Women-Owned Business
DOT Certified DBE
Hispanic American Owned
Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration.

Financial Information
Accepts Credit Card Payments
No
Debt Subject To Offset
No
EFT Indicator
0000
CAGE Code
8RGV0
Electronic Funds Transfer
Account Type
Checking
Routing Number
*******82
Lock Box Number
(blank)
Financial Institution

WELLS FARGO BANK NA
Account Number
*******58
Automated Clearing House
Phone (U.S.)
8008693557
Email
[email protected]
Phone (non-U.S.)
(blank)
Fax
(blank)
Remittance Address
Outsource Execs, LLC
118 New Leatherwood Drive
Palm Coast, Florida 32137
United States
Taxpayer Information
EIN
*****7733
Type of Tax
Applicable Federal Tax
Taxpayer Name
Outsource Execs LLC
Tax Year (Most Recent Tax Year)
2024
Name/Title of Individual Executing Consent
Managing Member
TIN Consent Date
Dec 24, 2025
Address
82830 Logan Creek DR
Indio, California 92201
Signature
Guadalupe Amith
Points of Contact
Last updated by GUADALUPE AMITH on Dec 24, 2025 at 11:22 AM OUTSOURCE EXECS, LLC Jan 03, 2026 07:59:16 PM GMT
https://sam.gov/entity/N64HRN57GKB7/coreData?status=null Page 2 of 4

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Accounts Receivable POC
Guadalupe R Amith, Manager
[email protected]
7602751554
Electronic Business
Guadalupe R Amith, Manager
[email protected]
7602751554
118 New Leatherwood DR
Palm Coast, Florida 32137
United States
Government Business
Guadalupe R Amith, Manager
[email protected]
7602751554
118 New Leatherwood DR
Palm Coast, Florida 32137
United States
Past Performance
Guadalupe R Amith, Manager
[email protected]
7602751554
118 New Leatherwood DR
Palm Coast, Florida 32137
United States
Service Classifications
NAICS Codes
Primary
Yes
NAICS Codes
541618
NAICS Title
Other Management Consulting Services
541219 Other Accounting Services
541611 Administrative Management And General Management Consulting Services
541990 All Other Professional, Scientific, And Technical Services 561110 Office Administrative Services
561320 Temporary Help Services
561410 Document Preparation Services
611430 Professional And Management Development Training 813219 Other Grantmaking And Giving Services
Product and Service Codes
PSC PSC Name
AB14 Community And Regional Development R&D Services; Community Development; R&D Administrative Expenses
AB24 Community And Regional Development R&D Services; Area And Regional Development; R&D Administrative Expenses
AF14 Education, Training, Employment, And Social Services R&D Services; Education Services R&D; R&D Administrative Expenses
AF34 Education, Training, Employment, And Social Services R&D Services; Social Services R&D; R&D Administrative Expenses
AG14 Energy R&D Services; Energy Supply; R&D Administrative Expenses AG24 Energy R&D Services; Energy Conservation; R&D Administrative Expenses AG34 Energy R&D Services; Emergency Energy Preparedness; R&D Administrative Expenses AG44 Energy R&D Services; Energy Information, Policy And Regulation; R&D Administrative Expenses
B550 Special Studies/Analysis- Organization/Administrative/Personnel R616 Support –administrative: Physical Records Management Services Last updated by GUADALUPE AMITH on Dec 24, 2025 at 11:22 AM OUTSOURCE EXECS, LLC Jan 03, 2026 07:59:16 PM GMT
https://sam.gov/entity/N64HRN57GKB7/coreData?status=null Page 3 of 4

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R702 Support- Management: Data Collection
Size Metrics
IGT Size Metrics
Annual Revenue (from all IGTs)
(blank)
Worldwide
Annual Receipts (in accordance with 13 CFR 121)
$250,000.00
Number of Employees (in accordance with 13 CFR
121)
3 Location
Annual Receipts (in accordance with 13 CFR 121)
$250,000.00
Number of Employees (in accordance with 13 CFR
121)
3 Industry-Specific
Barrels Capacity
(blank)
Megawatt Hours
(blank)
Total Assets
(blank)
Electronic Data Interchange (EDI) Information
This entity did not enter the EDI information
Disaster Response
Yes, this entity appears in the disaster response registry.

No, this entity does not require bonding to bid on contracts.

Bonding Levels Dollars
(blank)
States
Arizona
California
Florida
Counties
(blank)
Metropolitan Statistical Areas
(blank)
Last updated by GUADALUPE AMITH on Dec 24, 2025 at 11:22 AM OUTSOURCE EXECS, LLC Jan 03, 2026 07:59:16 PM GMT
https://sam.gov/entity/N64HRN57GKB7/coreData?status=null Page 4 of 4

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SUPPLIER CLEARINGHOUSE

CERTIFICATE OF ELIGIBILITY
CERTIFICATION EXPIRATION DATE: August 07, 2028
Minority Business Enterprise (MBE)

OUTSOURCE EXECS, LLC
The Supplier Clearinghouse for the Utility Supplier Diversity Program of the California Public Utilities Commission hereby certifies that it has audited and verified the eligibility of:
pursuant to Commission General Order 156, and the terms and conditions stipulated in the Verification Application Package. This Certificate shall be valid only with the Clearinghouse seal affixed hereto.

Eligibility must be maintained at all times and renewed within 30 days of any changes in ownership or control. Failure to comply may result in a denial of eligibility. The Clearinghouse may reconsider certification if it is determined that such status was obtained by false, misleading or incorrect information. Decertification may occur if any verification criterion under which eligibility was awarded later becomes invalid due to Commission ruling. The Clearinghouse may request additional information or conduct on-site visits during the term of verification to verify eligibility.

This certification is valid only for the period that the above firm remains eligible as determined by the Clearinghouse .

Utility companies may direct inquiries concerning this Certificate to the Clearinghouse at (800) 359-7998.

VON: 22000462 DETERMINATION DATE: August 07, 2025

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SUPPLIER CLEARINGHOUSE

CERTIFICATE OF ELIGIBILITY
CERTIFICATION EXPIRATION DATE: August 07, 2028
Women Business Enterprise (WBE)

This certification is valid only for the period that the above firm remains eligible as determined by the Clearinghouse .

Utility companies may direct inquiries concerning this Certificate to the Clearinghouse at (800) 359-7998.

VON: 22000462 DETERMINATION DATE: August 07, 2025

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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT
AUTOS

AUTOSAUTOS

NON-OWNED

HIRED AUTOS

SCHEDULEDALL OWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-

STATUTE
PER

LIMITS(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE

DAMAGE TO RENTED
$PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-

JECT LOC

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)

CANCELLATION

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
MTTU
Hiscox Inc. d/b/a/ Hiscox Insurance Agency in CA
5 Concourse Parkway
Suite 2150
Atlanta GA, 30328
(888) 202-3007
[email protected]
Hiscox Insurance Company Inc 10200

OUTSOURCE EXECS, LLC
82830 Logan Creek Dr
Indio, CA 92201-0342

S RESPECTS TO THE INSURANCE SECTION ONLY, THE COUNTY HEREIN REFERS TO THE COUNTY OF RIVERSIDE, ITS AGENCIES, DISTRICTS, SPE

CIAL DISTRICTS, AND DEPARTMENTS, THEIR RESPECTIVE DIRECTORS, OFFICERS, BOARD OF SUPERVISORS, EMPLOYEES, ELECTED OR APPOIN TED OFFICIALS, AGENTS, OR REPRESENTATIVES AS ADDITIONAL INSUREDS. 05/01/202605/01/2025P100.241.288.6
XXA
X
A
X
X
Each Claim: $ 1,000,000
Aggregate: $ 1,000,000
Professional LiabilityA 05/01/202605/01/2025P100.240.177.6 1,000,000
100,000
5,000
1,000,000
2,000,000
S/T Gen. Agg.
12/18/2025
CGL HNOA Limit
(per occurrence) 1,000,000
P100.241.288.6 05/01/2025 05/01/2026

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CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)
12/29/2025

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER

SUTHERLAND GLOBAL SERVICES INC/PHS
76251058
175 SULLY'S TRAIL SUITE 301
PITTSFORD NY 14534
CONTACT NAME:

PHONE
(A/C, No, Ext):
(855) 740-2345 FAX
(A/C, No):

E-MAIL ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC#
INSURER A : Hartford Casualty Insurance Company 29424

INSURED

OUTSOURCE EXECS, LLC
118 NEW LEATHERWOOD DR
PALM COAST FL 32137
INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

INSR

LTR TYPE OF INSURANCE ADDL
INSR
SUBR
WVD

POLICY NUMBER POLICY EFF
(MM/DD/YYYY)

POLICY EXP
(MM/DD/Y YYY) LIMITS

COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE

CLAIMS-MADE OCCUR DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)

PERSONAL & ADV INJURY
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE

POLICY PRO-
JECT

LOC PRODUCTS - COMP/OP AGG
OTHER:

AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
(Ea accident)
ANY AUTO BODILY INJURY (Per person)

ALL OWNED
AUTOS

SCHEDULED
AUTOS BODILY INJURY (Per accident)
HIRED
AUTOS

NON-OWNED
AUTOS

PROPERTY DAMAGE
(Per accident)

UMBRELLA LIAB

EXCESS LIAB
OCCUR

CLAIMS-
MADE

EACH OCCURRENCE

AGGREGATE
DED RETENTION $
A

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
ANY

PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
N/ A 76 WEC BA8WX9 10/13/2025 10/13/2026
X PER

STATUTE
OTH-
ER
Y/N E.L. EACH ACCIDENT $1,000,000
E.L. DISEASE -EA EMPLOYEE $1,000,000
E.L. DISEASE - POLICY LIMIT $1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Those usual to the Insured's Operations.

CERTIFICATE HOLDER CANCELLATION
For Informational Purposes
118 New Leatherwood Dr
Palm Coast FL 32137

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED

BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 12 2026
Department: Administration
Submitted by: Noah Rau, Interim City Manager
Kristian Ticas, Community Solutions Coordinator;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager to Apply for the FY2026/2027 CalRecycle Local Government Waste Tire Cleanup Grant in the Amount of $70,000 and Authorizing the Administrative Services Director to Increase Estimated Revenues by $70,000 to Appropriate Funds for Illegal Tire Dump Cleanup

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Authorizing the Interim City Manager to Apply for the FY2026/2027 CalRecycle Local Government Waste Tire Cleanup Grant in the Amount of $70,000 and Authorizing the Administrative Services Director to Increase Estimated Revenues by $70,000 to Appropriate Funds for Illegal Tire Dump Cleanup.

BACKGROUND:

The California Department of Resources Recycling and Recovery (CalRecycle) administers the Local Government Waste Tire Cleanup Grant Program pursuant to Section 42889(b)(5) of the California Public Resources Code. The purpose of the grant program is to provide funding for the cleanup, abatement, and remediation of illegally dumped waste tires throughout California communities.

On April 23, 2024, the City Council of Hemet adopted a resolution authorizing the City Manager to apply for the FY 2024–2025 CalRecycle Local Government Waste Tire Cleanup Grant in the amount of $69,000 to assist with illegal tire dumping cleanup efforts throughout the City. The grant application was subsequently approved, and funding was awarded to the City. The current grant term is scheduled to expire on October 29, 2026.

ANALYSIS:

Over the last several years, the City of Hemet has experienced a significant increase in both the frequency and scale of illegal dumping activities. The City has identified twenty remote and

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problematic locations that are particularly vulnerable to recurring dumping and tire disposal, including the following parcels: APN 451-150-011, 451-150-020, 454-060-034, 454-270-032, 464-250-003, 464-250-001, 464-020-009, 454-270-034, 454-050-022, 454-040-038, 454-040-037, 454-040-029, 454-040-035, 454-020-040, 465-140-046, 454-030-075, 454-020-048, 454-020-046, 454-060-010, and 451-150-034. These parcels have experienced persistent illegal dumping activity, including the unlawful disposal of tires and other solid waste materials.

The affected areas consist primarily of vacant residential and undeveloped parcels located adjacent to Diamond Valley Lake, one of California’s largest drinking water reservoirs. The sites are generally located north of Domenigoni Parkway, between South State Street and South Warren Road, along the flood control channel corridor. Due to their remote nature and limited visibility, these locations have become frequent targets for illegal dumping activity.

Property owners in these areas have repeatedly become victims of unauthorized dumping on their undeveloped land. Rising disposal and cleanup costs have made it increasingly difficult for residents and property owners to afford the proper legal disposal of waste and tires, contributing to continued dumping throughout the area.

DISCUSSION:

The City’s Code Enforcement Division continues to receive and respond to complaints related to illegal dumping throughout these areas and actively investigates and prosecutes violators whenever possible. The increasing cost associated with the lawful disposal of used tires has contributed significantly to the problem. Used tires are only accepted at certified landfills and facilities authorized to handle this type of waste, resulting in higher disposal fees and stricter handling requirements.

Due to these disposal restrictions and associated costs, illegal tire haulers and cleanup contractors have increasingly chosen to abandon unwanted tires on isolated vacant parcels that are less visible to the public. These illegal dumping activities create environmental concerns, public nuisances, and potential risks to nearby natural resources, including Diamond Valley Lake.

With grant funding assistance, the City of Hemet will continue partnering with local waste collection provider CR&R Environmental Services and the Local Conservation Corps to conduct cleanup operations, transport illegally dumped tires and debris, and ensure proper disposal at certified landfill facilities.

PREVIOUS COUNCIL ACTION:

On April 23, 2024, the City Council adopted a resolution authorizing the City Manager to apply for the FY 2024–2025 CalRecycle Local Government Waste Tire Cleanup Grant in the amount of $69,000.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

Objective 3: Increase Public Safety visibility and response.

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GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.

Objective 2: Increase transparency for the public.

Objective 3: Increase the community's pride within the City.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

Objective 2: Develop concepts and programs to enhance the quality of life services.

Objective 3: Develop programs to offer support to the community's businesses

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

Objective 5: Streamline fire prevention coordination efforts.

FISCAL IMPACT:

Authorize the Administrative Services Director to increase revenues and establish appropriations in the amount of $70,000 in Fund 266, Miscellaneous Grants for illegal tire dump cleanup.

ATTACHMENT(S):

Attachment 1 - Resolution Authorizing City Manager to Submit Grant Application Attachment 2 - CalRecycle TCU21 Grant Application

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CITY OF HEMET RESOLUTION NO. 2026-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2026-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AUTHORIZING THE CITY
MANAGER TO APPLY FOR THE FY2026/2027

CALRECYCLE LOCAL GOVERNMENT WASTE TIRE
CLEANUP GRANT IN THE AMOUNT OF $70,000 AND

AUTHORIZING THE ADMINISTRATIVE SERVICES

DIRECTOR TO INCREASE ESTIMATED REVENUES BY
$70,000 TO APPROPRIATE FUNDS FOR ILLEGAL TIRE

DUMP CLEANUP
WHEREAS, the State of California, through the Department of Resources Recycling and Recovery (CalRecycle), offers grant funding opportunities to local governments for the cleanup and abatement of illegally dumped waste tires; and WHEREAS, the City of Hemet seeks to enhance public health, safety, and environmental quality by removing illegally dumped waste tires from public and private properties within the City; and
WHEREAS, the CalRecycle Local Government Waste Tire Cleanup Grant Program provides financial assistance to eligible jurisdictions for activities related to waste tire cleanup and disposal; and
WHEREAS, the City of Hemet desires to apply for the Fiscal Year 2026/2027 CalRecycle Local Government Waste Tire Cleanup Grant in the amount of Seventy Thousand Dollars ($70,000) to support illegal tire dump cleanup activities; and

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CITY OF HEMET RESOLUTION NO. 2026-XXX 2
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WHEREAS, receipt of grant funding will assist the City in addressing environmental concerns associated with illegal tire dumping, including fire hazards, vector control, and visual blight; and
WHEREAS, if awarded, the grant funds will be used exclusively for eligible waste tire cleanup activities in accordance with CalRecycle program requirements; and WHEREAS, the City Council desires to authorize the City Manager, or designee, to execute all necessary applications, agreements, amendments, and related documents required for participation in the grant program; and WHEREAS, the City Council further desires to authorize the Administrative Services Director to increase revenues and establish appropriations in the amount of $70,000 in Fund 266, Miscellaneous Grants for illegal tire dump cleanup.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES AS FOLLOWS:

SECTION 1.The foregoing recitals are true and correct and are incorporated herein by this reference.

SECTION 2.The City Council hereby authorizes the City Manager, or designee, to apply for the Fiscal Year 2026/2027 CalRecycle Local Government Waste Tire Cleanup Grant in the amount of $70,000 and to execute all applications, agreements, amendments, payment requests, and other documents necessary to secure and administer the grant.

SECTION 3. Upon award of the grant, the Administrative Services Director is hereby authorized to increase revenues and establish appropriations in the amount of $70,000 in Fund 266, Miscellaneous Grants for illegal tire dump cleanup.

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CITY OF HEMET RESOLUTION NO. 2026-XXX 3
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SECTION 4. This Resolution shall become effective upon adoption.

PASSED, APPROVED AND ADOPTED this 12th day of May, 2026. ____________________________
Linda Krupa, Mayor
ATTEST:
_____________________________
Elodie Klug, Deputy City Clerk

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CITY OF HEMET RESOLUTION NO. 2026-XXX 4
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State of California )
County of Riverside )
City of Hemet )
I, Elodie Klug, Deputy City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 12th day of MAY, 2026, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
Elodie Klug, Deputy City Clerk

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?alnecycleeApplcatonCertifiaton
GrantsManagementSystem(GMS)
ApplicationDueDate:04/14/2026SecondaryDueDate:05/12/2026 . Prtcpnt.PrlmeSecondAuthCnsltAuthX XX XX X
htips:Ilsecure.calrecycle.ca.gov/Grants/GranUGrant.aspx?GrantlD=33889DateGenerated:April14,20262:21PM Page1of4 ApplicationInformationApplicant:CycleName:CycleCode:GrantID:GrantFundsRequested:MatchingFunds:ContactsNameKristianTicasMarkPrestwichTiffanyBarnettBudgetCategoryNameContractEquipmentMaterials CityofHemetLocalGov‘tWasteTireCleanupGrantTCU2133889$70,000.00$0.00 TitleCommunitySolutionsCoordinatorCityManagerAdministrationDirector Amount$35,000.00$9,500.00$2,500.00$23,000.00
(ifapplicable)

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ApplationCrti?atonSiteInformationNameAPN:APN:APN:APN:APN:APN:APN:APN:APN:APN:APN:APN:APN:APN:APN:APN:APN:APN:APN:APN:
451-150-011451-150-020454-060-034454-270-032464-250-003464-250-001464-020-009454-270-034454-050-022454-040-038454-040-037454-040-029454-040-035454-020-040465-140-046454-030-075454-020-048454-020-046454-060-010451-150-034DocumentsRequiredApplicationCerti?cationBudgetRequiredBySecondaryDueDateResolution-LeadParticipant https://secure.calrecycle.ca.gov/Grants/Grant/Grant.aspx?GrantlD=33889DateGenerated:April14,20262:21PM TypeOtherOtherResidentialOtherResidentialResidentialResidentialResidentialResidentialResidentialResidentialResidentialResidentialResidentialResidentialResidentialResidentialResidentialResidentialResidentialDocumentTitle Budget
ReceivedDate
4/14/2026
Page2of4

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App]atonCerti?cation
theGrantAgreement,Applicant/Granteeducttheirprogram.policies.anactivitiesthatsubstantiallytheenvironmentinamannerthatensure treatmentofpeoplofallraces.ultures.andincomelevels.pulationsandlow-incomepopulationsof .(seeGovtCode65040,12(e)ndPub.ResourcesCode§ OtherSupportingDocument(s)CalEnviroScreenMapDraftResolution DraftResolution 4/14/2026JointPowersAgreementLetterFromLCCLetterofAuthorization/ResolutionLetterofDesignationMemorandumofUnderstandingPhotographsResolutionCheckthefollowing,asapplicable.SeeApplicationGuidelinesandInstructionsformoreinformationandexamples.XApplicantacknowledgesthatitsapprovedResolutionmustbeuploadednolaterthanthesecondaryduedate.ApplicantfurtheracknowledgesthatifitsResolutionisreceivedafterthisdate,itsapplicationwillbedisquali?ed.EPPPDoesyourorganizationandanyparticipantshaveanEnvironmentallyPreferablePurchasingandPractices(EPPP)Policy?XYes,ourorganizationandanyparticipantshaveanEPPPPolicy.Organizationreferstoacompany,business,ortheentirecityorcountyapplicant,notanindividualof?ceorsub-unitofthelargerentity.ProgramQuestionsDoesapplicanthaveexistingpilesof10ormoretireswithin1,000feetofresidentialhomes,schools,recreationalareas,waten/vays,publicwalkways,airports,commercialorindustrialcenters,electricaltransmissionlinesoranenvironmentallysensitivearea?(xYes)(No)ConditionsandCerti?cationConditionofApplicationSubmittal:AcceptanceofGrantAgreementProvisionsIntheeventtheApplicantisawardedagrant,thesubmittalofthisApplicationconstitutesacceptanceofallprovisionscontainedintheGrantAgreement,whichmayconsistofthefollowing:-ExecutedGrantAgreementCoverSheetandanyapprovedamendments-ExhibitA-TermsandConditions-ExhibitB-ProceduresandRequirements-ExhibitC-Applicationwithrevisions,ifany,andanyamendmentsEnvironmentalJustice:intheeventApplicantisawardedagrant,submittalofthisApplicationconstitutesacceptanceofthefollowing;thatintheperformanceof shallcon 3 d affecthumanhealthor sthefair e c includingminoritypo theState § a 71110(a)) https://secure.calrecycle.ca.gov/Grants/Grant/Grant.aspx?GrantlD=33889DateGenerated:April14,20262:21PM Page3of4

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ApplcationCert?atonCertification:IdeclareunderpenaltyofperjuryunderthelawsoftheStateofCalifornia,thatfundshavebeenallocatedfortheproject(s)/activitiesidentifiedinthegrantapplicationandthatsufficientfundsareavailabletocompletetheproject(s)/activitiesidenti?edinthegrantapplication,thatlhavereadtheApplicationGuidelinesandInstructionsandthatallinformationsubmittedforCalRecycle’sconsiderationforawardofgrantfundsistrueandcorrecttothebestofmyknowledge,andthatonbehalfoftheApplicantIaccepttheaboveconditionsz:submittal.x / L/-lq' LOZ6SignatureofSignatureAuthority(asauthorizedinResolutionorLetterof DateCommitment)orAuthorizedDesignee(asauthorizedinLetterofDesignation,submittedwiththisApplication)7':P?—GJTZUIEH(It?MMA661PrintName PrintTitleIMPORTANT!Applicantmustprintoutthisdocument,havetheSignatureAuthoritysignit,uploadsigneddocumenttotheapplicationsystem,andretaintheoriginalhardcopydocumentinyourcyclefile. https://seoure.ca|recycle.ca.gov/Grants/Grant/Grant.aspx?GrantlD=33889DateGenerated:April14,20262:21PM Page4of4 C

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 12 2026
Department: City Attorney
Submitted by: Noah Rau, Interim City Manager
Steven Graham, City Attorney;

☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing

TITLE:

Declaration of City-Owned Real Property Located at 3777 Industrial Avenue (APN 456-050-020) as Surplus Land Pursuant to the California Surplus Land Act

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

1. Adopt a Resolution of the City Council of the City of Hemet, California, declaring the City- owned real property located at 3777 Industrial Avenue, Hemet, California 92545, Assessor’s Parcel Number 456-050-020, to be surplus land within the meaning of Government Code section 54221, based on the Council’s finding that the property is no longer necessary for the City’s use; and

2. Authorize and direct City staff to take all actions necessary to comply with the California Surplus Land Act, including but not limited to providing notices required by Government Code section 54222, coordinating with the California Department of Housing and Community Development (“HCD”), and returning to the City Council with any future actions relating to disposition of the property.

BACKGROUND:

The subject property is City-owned real property commonly known as 3777 Industrial Avenue, Hemet, California 92545, identified as APN 456-050-020, consisting of approximately 435,600 square feet (10.00 acres). The purpose of this action is to formally determine, by resolution at a regular public meeting, whether the property is “surplus land” under the California Surplus Land Act (“SLA”).

Government Code section 54221 requires that, before a local agency takes action to dispose of land, the governing body must declare the land either surplus land or exempt surplus land, supported by written findings.

The SLA is intended to make local public land that is no longer needed for governmental purposes available, with priority for affordable housing and certain other public uses. Once land is declared surplus, and before the City may dispose of the property or negotiate disposition with a prospective transferee, the City must follow the statutory notice and negotiation process, including sending a

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Notice of Availability to specified public agencies and housing sponsors and ultimately submitting disposition materials to HCD for review before any sale is finalized.

ANALYSIS:

The proposed resolution is intended to allow the City to explore disposition strategies for the subject property in conjunction with adjacent City-owned land located at the northwest corner of Stetson Avenue and Sanderson Avenue, which has already been declared surplus and for which the City has been exploring disposition options to facilitate eventual development of a commercial shopping center. In the course of those efforts, multiple potential purchasers have indicated that a viable transaction may require inclusion of either the eastern third of the City Yard, which staff has determined is not currently utilized for any municipal purpose, or potentially the entire City Yard, if the selected purchaser is responsible for replacing the municipal asset. Based on these circumstances, the City desires to preserve flexibility to evaluate assemblage, access, site planning, marketability, replacement-asset structuring, and related disposition alternatives.

Government Code section 54221 defines “surplus land” as land owned in fee simple by a local agency that the governing body, at a regular public meeting, declares to be surplus and not necessary for the agency’s use. Adoption of the proposed resolution would satisfy that threshold statutory step and would permit staff to move forward with the Surplus Land Act process so the City can explore the range of potential disposition structures identified by the market. Adoption of the resolution would not itself approve a sale, lease, transfer, exclusive negotiating agreement, or any other final disposition of the property. Rather, any future transaction would return to the City Council for separate consideration after completion of the applicable statutory process.

If the property is declared surplus, the City must then comply with the standard Surplus Land Act procedures before entering into a final disposition. Those procedures include sending a Notice of Availability to HCD and the other entities identified by Government Code section 54222, allowing the required 60-day response period, conducting good-faith negotiations for at least 90 days if a qualifying notice of interest is received, and submitting the required disposition documentation to HCD for review prior to final disposition. Accordingly, the proposed action is appropriately limited to a declaration that enables the City to evaluate whether the eastern third of the site, or the entire yard with purchaser-provided asset replacement, should be included in a future transaction that may complement development of the adjacent already-surplus City property.

STRATEGIC PLAN INTEGRATION:

GOAL TWO: ECONOMIC OPPORTUNITY
To ensure that Hemet is a hub, with access to quality jobs, shopping options, and a varied and sustained tax base.

Objective 1: Develop business practices that welcome new development by streamlining processes.

Objective 2: Provide resources for new businesses to enhance the customer service experience.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

Objective 2: Develop concepts and programs to enhance the quality of life services.

Objective 3: Develop programs to offer support to the community's businesses

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GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

Objective 5: Streamline fire prevention coordination efforts.

ATTACHMENT(S):

Attachment 1: Surplus (City Yard)

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Hemet City CouncilMay 12, 2026

Hemet City Council
May 12, 2026