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CITY OF HEMET RESOLUTION NO. 2026-110 10
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6. As directed by the City Manager, sufficient instruction will be made available to pertinent personnel on the subject of performance evaluation.
SECTION 8. Management/Confidential Personnel Compensation Review Procedures.
A. Policy Concerning Compensation Review Procedures. Compensation and increases thereof, if any, are a matter within the sole discretion of the City Council. The City Council, in keeping with its purpose and philosophy as stated in Sections 4 and 6, to provide competitive salaries to meritorious employees, hereby establishes the following procedures. The City Council reserves the right to amend these procedures from time to time as may be necessary to accomplish the purposes set forth herein.
B. Compensation. As established in Hemet Municipal Code, Chapter 54, the City Manager is responsible for administering the City's personnel system. They are further responsible for evaluating its personnel to assure competency in all positions, except their own and that of the City Attorney. It is, therefore, the responsibility of the City Manager to administer the system set forth hereinabove in Subsection 7.B in a manner consistent with this objective.
C. Overtime.
1. The City Manager has determined that some employees in positions subject to this Resolution are exempt for purposes of state and federal wage and hour laws and are not entitled to overtime compensation. Benefits and salary
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CITY OF HEMET RESOLUTION NO. 2026-110 11
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2. Non-Exempt Employees and Compensatory Time.
(a) Employees identified with an asterisk (*) in the list of classifications for this Resolution are not exempt for purposes of state and federal wage and hour laws regarding overtime compensation and will be entitled to overtime pay at the rate of one and one-half (1 ½) their regular hourly rate of pay for each hour worked in excess of forty (40) hours in any one workweek.
(b) Compensatory Time (CT)
(i) Employees eligible for overtime may elect to convert earned overtime to CT at the rate of one and one-half (1 ½) hours for each hour actually worked. CT may be accrued up to eighty (80) hours.
An employee who has accrued eighty (80) hours of compensatory time may not elect to convert overtime to compensatory time and will be compensated for one and one-half (1 ½ ) hours for each additional hour of overtime actually worked.
(ii) An employee who has requested the use of earned CT shall be permitted to use such time within a reasonable period after making the request if the use of the CT does not unduly disrupt the operations of the department.
(iii) An employee at any time may request and receive compensation for any CT. Such compensation shall be paid at the regular rate
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D. Disaster/Emergency Response. Employees not eligible for overtime will receive compensation for time worked outside their regularly-scheduled duty, paid at the rate of one and one-half (1 ½ ) times their hourly rate, for services rendered for participating in a disaster/ emergency response, requested by the Office of Emergency Services and assigned by the City Manager, outside the city limits. State or federal reimbursement for these services will revert to the City.
SECTION 9. Management/Confidential Personnel Benefits.
A. Part-time Benefits. Part-time employees, who work less than half-time, shall not receive any Management/Confidential personnel benefits. Part-time employees, who work at least half-time, shall receive Management/Confidential personnel benefits as follows:
1. The following Management/Confidential personnel benefits are provided on the same basis as is given to a full-time employee:
(a) Retirement;
(b) Leave of Absence Without Pay;
(c) Non-Occupational Disability Leave;
(d) Professional Organizations;
(e) Grievance and Disciplinary Appeals Procedure;
(f) Deferred Compensation; and
(g) Optional Work Schedule.
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2. The following Management/Confidential personnel benefits are prorated on the basis of the percentage of hours that the employee works compared to a full-time employee:
(a) Personal Time Off;
(b) Sick Leave;
(c) Health Insurance. The City will pay the prorated percentage of the cost of the medical plan selected by the employee. The City will pay the prorated percentage of the cost of the City's self-funded dental and vision plans;
(d) One time, Lump Sum, Non-Recurring, Non-Pensionable Payments; (e) Jury Duty;
(f) Holiday Policy;
(g) Retiree Health Insurance Benefits, pursuant to the Retiree Health Policy;
(h) Bereavement Leave.
3. The following Management/Confidential personnel benefits are provided as indicated under the specific benefit:
(a) Medical Examination.
4. The following Management/Confidential personnel benefits are not provided to any part-time employee:
(a) Administrative Leave;
(b) Disability Insurance;
(c) Life Insurance;
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(e) Educational Reimbursement.
B. Deferred Compensation.
1. The City will provide a City-paid deferred compensation program which shall be included as "salary" in any compensation review as set forth hereinabove in Section 8. The rate for City-paid deferred compensation for all employees is set at 2% of monthly salary.
2. The City will match dollar for dollar into the employee deferred compensation plan through a deferred compensation company selected by the City, up to a maximum of one hundred fifty dollars ($150.00) per month.
3. The City will contribute one hundred twenty five dollars ($125) per month towards a 401(a) plan in lieu of Retiree Medical Insurance.
C. Medical Examination. The City will reimburse all Management/Confidential personnel for a medical examination by the physician of their choice which could include EKG, X-rays, and any such other tests that the employee might elect to have. The reimbursement amount for direct costs incurred shall not exceed two hundred fifty dollars ($250) per calendar year (one hundred twenty five dollars, $125 for part-time). Subject to review for eligibility.
D. Personal Time Off. The City shall administer a Personal Time Off (PTO) program which will provide for vacations, family sick leave, and management leave. The PTO program combines earned vacation, management/supervisory leave, and a portion of sick leave benefits.
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CITY OF HEMET RESOLUTION NO. 2026-110 15
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1. Management/Confidential Personnel employees will accrue Personal Time Off according to the following tables:
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CITY OF HEMET RESOLUTION NO. 2026-110 16
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Length of
Service
Vacation
(Hours)
Management/
Supervisory
Leave
(Hours)
Sick
Leave
(Hours)
Total Personal
Time Off
(Hours)
1-12 years 160 40 48 248
12+ years 168 40 48 256
Overtime Eligible Employees
Length of
Service
Vacation
(Hours)
Sick
Leave
(Hours)
Total Personal
Time Off
(Hours)
1-3 years 96 48 144
4- 6 years 120 48 168
7-9 years 144 48 192
10-12 years 160 48 208
12+ years 168 48 216
2. Guidelines for Use of Personal Time Off:
(a) Accumulation of Personal Time Off (PTO) shall be limited to an amount equal to the earnings for a twenty four (24) month period at the employee's current PTO earning rate;
(b) PTO may be used as soon as indicated on the employee's pay stub (but may not be used in advance) and must be approved by the employee's supervisor and/or department head;
(c) In the event one or more holidays fall during a period when an employee is on PTO, ten (10) hours of such holiday shall not be charged as PTO;
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CITY OF HEMET RESOLUTION NO. 2026-110 17
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(e) When an employee is using PTO and becomes ill or injured, they may use sick leave when eligible;
(f) The policy of the City Council regarding PTO sellback is that an employee:
(i) Can sell accumulated PTO not more than once each quarter. (ii) Must obtain approval of the City Manager for the sellback. (iii) May not sell more than one hundred seventy six (176) hours per calendar year.
(iv)Shall be prohibited from selling any PTO if, during the past six (6) months, the employee has received discipline in the form of a suspension without pay, a reduction in salary, or a demotion; (g) Upon termination of employment, an employee will be paid for the balance of their PTO at the rate of one hundred percent (100%) of current salary.
(h) Existing vacation leave balance of a City employee promoted to an administrative position will be transferred to PTO; accrual of additional PTO will begin upon the effective date of the promotion at the rate indicated in Subsection 9.D.1.
E. Administrative Leave. Administrative leave must be used by December 31 of each year, cannot be carried forward to the following year, and cannot be converted to cash compensation or PTO. Administrative leave may be taken off,
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1. Employees designated by the City Manager will receive up to six (6) days of administrative leave per year for:
(a) Required attendance at most regularly scheduled City Council meetings as recommended by the Department Head to the City Manager.
(b) Required attendance at most regularly scheduled Planning Commission meetings as recommended by the Department Head to the City Manager.
2. Employees designated by the City Manager will receive six (6) days of administrative leave per year for required standby (on the scene within thirty (30) minutes) on a regularly scheduled basis directing the employee to maintain telephone or radio contact with the City.
F. Sick Leave.
1. Sick leave shall be earned at the rate of eight (8) hours per month and will have no accumulation limitation.
2. Newly-hired Management/Confidential personnel shall be given a credit of two hundred forty (240) hours of sick leave to their Sick Leave account for the first two and one-half (2½) years of service. Accrual of additional sick leave will commence at the beginning of the 31st month of service.
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3. Existing sick leave balance of a City employee promoted to a Management/Confidential personnel position will be transferred; accrual of additional sick leave time will begin upon the effective date of the promotion at the rate indicated in Subsection 9.F.1.
4. Sick leave shall be used for illness or injury which causes the employee to be absent from their duties.
5. Sick leave may be used for absences from duty when the employee's presence is needed to attend to the illness of a member of their family. The use of sick leave under this subsection shall be limited to one half (1/2) of annual potential accrual, which is 48 hours for full-time employees.
6. Reasonable proof of illness may be requested.
7. Personal Time Off shall be applied when all sick leave has been exhausted.
8. The following payoff provision for accumulated Sick Leave upon service retirement or disability retirement, death or resignation, shall apply:
(a) Twenty-five percent (25%) of all accumulated sick leave after five (5) years of service with the City; payoff shall be prorated upon last five (5) years of service.
(b) Fifty percent (50%) of all accumulated sick leave after ten (10) years of service with the City; payoff shall be prorated upon last five (5) years of service.
(c) Seventy-five (75%) of all accumulated sick leave after twenty (20) years of service with the City; payoff shall be prorated upon last five (5) years of service.
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The City currently observes the following holidays:
Designated Date Designated Holiday
January 1 New Year’s Day
Third Monday in January Martin Luther King Jr. Day
Third Monday in February Washington’s Birthday
Last Monday in May Memorial Day
July 4 Independence Day
First Monday in September Labor Day
November 11 Veteran’s Day
Fourth Thursday in November Thanksgiving Day
Fourth Friday in November Day After Thanksgiving Day
December 24 (1/2 holiday) Christmas Eve
December 25 Christmas Day
December 31 (1/2 holiday) New Year’s Eve
Three Floating Holidays At Employee’s Discretion with
Supervisor’s Approval
1. Hour Value. The hour value for each holiday shall be equivalent to the employee's scheduled work period.
2. Procedure if Holiday Falls on Saturday or Sunday. For those employees whose normal work week is Monday through Friday, when a holiday falls on
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3. Procedure if Holiday Falls on Regular Day Off. If a holiday occurs on a day which is the employee's regular day off, they shall be entitled to ten (10) hours of holiday pay or five (5) hours of pay for a half (1/2) day holiday.
H. Bereavement Leave.
1. Use of Bereavement Leave. Paid Bereavement Leave may be granted to an employee upon the request of the employee, upon the death of any of the following relatives of the requesting employee: spouse; domestic partner, child, including biological, step, adopted and foster children; parent, including biological, step, adoptive and foster parents; parent-in-law; grandparent; sibling; grandchild, including biological, step, adopted and foster grandchildren.
2. Amount of Bereavement Leave: Employees may receive up to five (5) days of paid Bereavement Leave based upon the employee's usual work schedule.
I. Health Insurance.
1. The City shall make available to all full time employees and their dependents, pro-rated for part time employees, medical plans through commercial carriers.
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CITY OF HEMET RESOLUTION NO. 2026-110 22
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2. The City shall contribute the monthly amounts as follows:
KAISER LOW/
AETNA HMO LOW
Plan Year
2025/2026
Plan Year
2026/2027
Employee Only $693.33 $706.20
Employee +1 $1,150.00 $1,175.09
Employee +2 or more $1,645.00 $1,681.51
KAISER HIGH/
AETNA HMO HIGH
Plan Year
2024/2025
Plan Year
2025/2026
Employee Only $801.83 $816.35
Employee +1 $1,150.00 $1,179.03
Employee +2 or more $1,720.00 $1,761.09
3. The City will contribute one hundred percent (100%) of the cost per month, per employee in a paid status for the cost of dental and vision plans for such employee and their dependents.
J. Retirement. The City will provide retirement plans with the California Public Employees Retirement System ('CalPERS') as follows:
1. For employees hired prior to July 1, 2011, such plan shall be 2.7% at 55 with 1959 Survivor Benefits, Level 4, Post-Retirement Survivor Allowance, OneYear Highest Compensation, and Military Service Credit.
2. For employees hired from July 1, 2011 through December 31, 2012, or those hired thereafter who are CalPERS 'Classic' members, such plan shall be
2.5% at 55 with 1959 Survivor Benefits, Level 4, Post-Retirement Survivor Allowance, One-Year Highest Compensation, and Military Service Credit.
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CITY OF HEMET RESOLUTION NO. 2026-110 23
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3. For employees hired on or after January 1, 2013, who are not CalPERS 'Classic' members and are not eligible for reciprocity, such plan shall be 2% at sixty-two (62) and final compensation based on 'highest consecutive three year average'.
4. Management/Confidential Personnel employees in retirement Tiers I and II shall pay the full employee share of contribution but not to exceed eight percent (8%), to their respective retirement plans. Management/Confidential Personnel employees in retirement Tier Ill shall pay the full employee share of contribution but not to exceed sharing fifty percent (50%) of normal costs, to their retirement plan.
K. Disability Insurance. On behalf of each employee, the City shall contribute an amount equal to the premium on a long-term disability plan. The plan shall provide coverage equal to sixty percent (60%) of total salary, with a maximum monthly benefit of thirteen thousand dollars ($ 13,000), after a thirty (30) day waiting period. In no case shall the policy require sick leave to be drawn beyond the initial thirty (30) day period.
L. Life Insurance. The City will provide a term life insurance policy in the amount of fifty thousand dollars ($50,000.00) for employees covered by this Resolution.
M. City Vehicles. Authorization for use of City-owned vehicles shall be pursuant to Resolution Number 3348. The auto allowance amount for all managers receiving an auto allowance shall be equal to five hundred dollars ($500) monthly.
N. Jury Duty. An employee on jury duty will receive full pay and benefits. Any compensation for such jury duty (except travel pay) shall be returned to the City.
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P. Leave of Absence Without Pay.
1. After all Personal Time Off (PTO) and compensatory time has been used, the City Manager, upon recommendation of the Department/Division Head, may grant a leave of absence without pay for any employee up to a maximum of sixty (60) calendar days. Extensions of time beyond the initial sixty (60) calendar days up to one (1) year may also be granted by the City Manager.
One (1) extension, for a total of two (2) years from the beginning of the initial sixty (60) days, may be granted. A leave without pay may be granted for any of the following reasons:
(a) To take a course of study which will increase the employee's usefulness on return to their position in the City's service; and (b) For personal reasons acceptable to the Department Head and City Manager.
2. During an approved leave of absence without pay all employee benefits shall cease to be paid by the City. An employee may continue their health and life insurance benefits at the employee's expense.
Q. Non-Occupational Disability Leave.
1. Upon submission of an appropriate certificate from a licensed medical provider, an employee may be granted non-occupational disability leave. The
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2. Non-occupational disability leave shall not extend beyond a maximum period of six (6) months. If additional leave is desired, the employee may request additional leave in accordance with Leave of Absence Without Pay, Subsection 9.P. An employee shall not be entitled to more than one (1) such leave pursuant to this Subsection 9.P. per twelve (12) month period.
R. Professional Organizations. Management/Confidential personnel are encouraged to participate in professional organizations that directly relate to their career objectives and the performance of their responsibilities. City-sponsored membership in professional organizations and activities shall be subject to the constraints of the adopted budget for that department/division.
S. Educational Reimbursement. Full-time, regular Management/Confidential personnel employees shall qualify for participation in the tuition-reimbursement program. Employee musts be enrolled in an institution of higher education fully accredited by Western Association of Schools and Colleges (WASC) or a California community college fully accredited by the Accrediting Commission of Community and Junior Colleges (“ACCJC”), or an equivalent regional accrediting organization, i.e., Middle States Commission on Higher Education (“MSCHE”),
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Reimbursement will be subject to the following:
1. The course elected must be of benefit to the City and directly related to the employee's current duties or future employment with the City. Courses taken to satisfy a degree requirement may be approved, provided that the degree goal is in the field of current employment of the employee or future employment with the City.
2. Each employee must attend on their own time and complete the course satisfactorily with a passing grade of "C" or its numerical equivalent, or a "pass" or "credit" for the class.
3. Employees planning on taking classes or entering a specific program that is reimbursable will obtain approval for the reimbursement prior to enrollment.
4. Such reimbursement shall include tuition, books, text materials used to complete course requirements and parking fees, but shall not include travel time, mileage, or other miscellaneous costs.
5. Upon completion of the course, the employee shall attach the grade report along with receipts for eligible reimbursements to their approved application for educational assistance and present it to their Department Head. The
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CITY OF HEMET RESOLUTION NO. 2026-110 27
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6. Reimbursement is limited to two thousand five hundred dollars ($2,500.00) per calendar year.
7. Should the employee leave City service within one year after completion of a course paid for by the City, the costs of such course will be deducted from the employee's last paycheck. If the employee's last paycheck is insufficient to repay the costs of such course(s), the employee will be required to make appropriate arrangements, including a promissory note, to repay the balance within one (1) year of leaving City service. The City Manager may alter the above requirement in unusual circumstances.
8. Employees covered under this resolution may request prepayment or reimbursement of costs required for the course. Failure to present proper proof of completion will cause the amount of prepayment to be deducted from successive paychecks, not to exceed $50 per pay period, except in the case of an employee who terminates, in which case the total amount shall be deducted from monies due and owed by the employee.
T. Work Schedule. All employees shall work a "4/10" alternative work schedule comprising of eight (8), ten (10) hour days in the pay period. City may adjust employee work days to provide coverage for all days of the week based on business need, while maintaining a 4/10 work schedule.
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V. Layoff & Grievance Procedures. Will be followed in accordance with the Personnel Rules adopted by the City Council on April 12, 2011.
1. Separation Pay. A regular status employee who is subject to layoff shall receive separation pay in the amount of two (2) weeks salary at the employee's then current salary.
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CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2026-xxx110
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA, RELATING TO SALARY
RANGES AND BENEFITS FOR THE
MANAGEMENT/CONFIDENTIAL GROUP ESTABLISHING
POLICY WITH RESPECT TO THE REQUIREMENTS,
RESPONSIBILITIES, DESIGNATION AND EMPLOYMENT
OF “MANAGEMENT/CONFIDENTIAL GROUP” OF THE
CITY OF HEMET AND REPEALING RESOLUTION NO.
20246-132010
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, in the organizational structure of any organization involving the chain of responsibility and authority, it is desirable to establish and define the limits of the Management/Confidential Group; and
WHEREAS, it is agreeable and desirable to define the Management/Confidential Group and the responsibilities of such group as well as the benefits to be derived by the personnel designated as “Management/Confidential”; and
WHEREAS, this Resolution shall remain in effect until superseded by a subsequent resolution concerning this matter; and
WHEREAS, it is the intent of this Resolution to set forth and clarify certain practices and procedures with regard to administration and nothing contained herein shall be deemed to supersede the City’s Merit Personnel System, including personnel ordinances and resolutions, unless otherwise specifically addressed herein; and
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS: that the City Council of the City of Hemet, California, affirms the terms and conditions for Management/Confidential employees attached hereto as Exhibit A.
PASSED, APPROVED AND ADOPTED this 134th day of Januaryuly, 2026. ____________________________
Linda Krupa, Mayor
ATTEST:
_____________________________
John Paul Maier Rosalia Butler, City Clerk
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County of Riverside )
City of Hemet )
I, John Paul MaierRosalia Butler, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 134th day of Januaryuly, 2026, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
John Paul MaierRosalia Butler, City Clerk
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Terms and Conditions for Management/Confidential Employees SECTION 1. Designated Classifications.
The following positions are designated as classifications subject to the conditions set forth in this Resolution.
Management/Confidential Positions
• Accounting Manager
• Accounting Supervisor
• Assistant to the City Manager
• Communications and Events Coordinator
• Community Solutions Coordinator
• Deputy City Clerk*
• Economic Development Analyst
• Economic Development Manager
• Executive Analyst in the City Mgr. Office
• Executive Assistant in the City Mgr. Office*
• Human Resources Analyst
• Human Resources Manager
• Human Resources Coordinator*
• Human Resources Technician*
• Management Analyst
• Payroll/Human Resources Specialist*
• Police Personnel & Training Coordinator*
• Principal Accountant
• Program Coordinator*
• Sr. Human Resources Technician*
Note: Employees with an asterisk (*) are not exempt and are entitled to overtime.
SECTION 2. Periodic Review of Management Resolution.
The City Council reserves the right and discretion to review and amend this Resolution as it deems necessary.
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Resolution No. 20246-132010 is hereby repealed.
SECTION 4. Purpose.
The purposes of establishing a Management/Confidential Group are as follows:
A. To create a Group under the direction of the City Manager to promote the goals and objectives of the City Council.
B. To establish a system of compensation for Management/Confidential personnel with competitive salary and benefit levels in the labor market.
C. To distinguish Management/Confidential positions and responsibility from classified employees.
D. To promote harmony through identification of a Management/Confidential group with common goals and responsibilities.
E. To offer the highest possible caliber of public servants.
F. To maintain an appropriate separation between the administration and political body of the City.
G. To promote harmony and confidentiality in bargaining with labor groups.
SECTION 5. Participative Team Concept.
A. Open communication among Management/Confidential personnel members.
B. Responsibility to participate in the ongoing decision-making process.
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D. Employees are expected to fulfill their responsibilities in administrative decisions and assignments and to respond to emergency situations.
E. Employees are expected to devote as much time as is necessary to perform their particular duties regardless of emergencies, work stoppage, or the normal work demands of the City.
SECTION 6. Philosophy of Compensation.
The City of Hemet recognizes that it competes in a marketplace to obtain qualified personnel to perform and provide municipal services. It further recognizes that compensation and conditions of employment must be sufficiently attractive to draw and retain qualified employees. Therefore, the City will compensate its Management/Confidential group employees with wages and benefits competitive within the labor market and commensurate with satisfactory performance of the employee.
SECTION 7. Salary Ranges, Salary Increases, Referral Bonus, Longevity, Educational Incentive Program and Merit/Performance Reviews.
A. Salary Ranges.
1. Each budgeted job classification covered by this Resolution shall have a salary range as approved by the City Council in the annual operating budget.
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2. Each such classification salary range shall have seven (7) steps consisting of five percent (5%) increments, unless otherwise specified.
B. Salary Increases.
1. Market Equity Adjustment- Effective the first full pay period after July 1, 2024, all classifications in the Management/Confidential Group will be adjusted by the amounts listed in Appendix “A”.
2.1. Effective the first full pay period after July 1, 2025 all employees in the Management/Confidential Group will receive a 3% Cost of Living Adjustment (COLA) Reserved for future use.
C. Referral Bonus for Referrals of Lateral Police Officers and Lateral Public Safety Dispatchers.
1 The City wishes to attract experienced job applicants for the positions of Lateral Police Officers and Lateral Public Safety Dispatchers. a. The Management/Confidential employee recommends a job applicant for the classification of Lateral Police Officer or Lateral Public Safety Dispatchers to the City on or after the effective date of this resolution. b. The recommended applicant actually applies for, and is hired into the classification of Lateral Police Officer or Lateral Public Safety Dispatcher.
c. The recommended applicant lists the name of the
Management/Confidential member who made the recommendation on the applicant’s City job application.
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e. The Management/Confidential employee and the recommended applicant must remain employees of the City until other requirements are met, in order for the Management/Confidential employee to be eligible to receive the referral bonus.
f. The referral bonus shall be $2,500 (two thousand, five hundred dollars) and shall become payable on the first pay period after all of the above requirements have been met.
g. Payments will be subject to all regular deductions, including state and federal tax withholdings, and as required by law.
D. Longevity.
1. Effective the second full pay period after City Council approval of this MOU, all unit members with fifteen (15) years of City service shall be paid a stipend of one hundred fifty dollars ($150) per month.
2. Effective the second full pay period after City Council approval of this MOU, all unit members with twenty (20) years of City service shall be paid an additional stipend of one hundred fifty dollars ($150) per month.
E. Educational Incentive Program:
1. The City will pay a maximum of two hundred dollars ($200) per month to those employees presently holding or hereafter obtaining a Bachelor’s degree in a
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F. Merit/Performance Review.
1. Upon hire, the employee shall be paid a salary for six (6) months from the date of hire, based upon the established range for that position. At the end of the six (6) months the employee may become eligible for a merit increase.
Thereafter, all future merit increases shall occur twelve (12) months from the date of the first merit increase.
2. The City Manager, upon recommendation of the Department/Division Head, shall have the authority to advance an individual within a range a maximum of five percent (5%) for merit purposes. This advancement may occur at the end of the initial six (6) months after the date of hire, or anytime thereafter.
3. Salary appointment should be made at the first step of the salary range for the particular classification in which the appointment is made. The City Manager, upon recommendation of the Department/Division Head, shall have
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4. Advancement within a salary range shall be authorized only after the affirmative action of the City Manager. Such action shall be based only on satisfactory job performance.
5. All performance evaluations shall be confidential.
6. As directed by the City Manager, sufficient instruction will be made available to pertinent personnel on the subject of performance evaluation.
SECTION 8. Management/Confidential Personnel Compensation Review Procedures.
A. Policy Concerning Compensation Review Procedures. Compensation and increases thereof, if any, are a matter within the sole discretion of the City Council. The City Council, in keeping with its purpose and philosophy as stated in Sections 4 and 6, to provide competitive salaries to meritorious employees, hereby establishes the following procedures. The City Council reserves the right to amend these procedures from time to time as may be necessary to accomplish the purposes set forth herein.
B. Compensation. As established in Hemet Municipal Code, Chapter 54, the City Manager is responsible for administering the City's personnel system. They are further responsible for evaluating its personnel to assure competency in all positions, except their own and that of the City Attorney. It is, therefore, the
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C. Overtime.
1. The City Manager has determined that some employees in positions subject to this Resolution are exempt for purposes of state and federal wage and hour laws and are not entitled to overtime compensation. Benefits and salary are considered adequate compensation for overtime demands placed on these individuals.
2. Non-Exempt Employees and Compensatory Time.
(a) Employees identified with an asterisk (*) in the list of classifications for this Resolution are not exempt for purposes of state and federal wage and hour laws regarding overtime compensation and will be entitled to overtime pay at the rate of one and one-half (1 ½) their regular hourly rate of pay for each hour worked in excess of forty (40) hours in any one workweek.
(b) Compensatory Time (CT)
(i) Employees eligible for overtime may elect to convert earned overtime to CT at the rate of one and one-half (1 ½) hours for each hour actually worked. CT may be accrued up to eighty (80) hours.
An employee who has accrued eighty (80) hours of compensatory time may not elect to convert overtime to compensatory time and will be compensated for one and one-half (1 ½ ) hours for each additional hour of overtime actually worked.
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(iii) An employee at any time may request and receive compensation for any CT. Such compensation shall be paid at the regular rate earned by the employee at the time the employee receives such payment.
D. Disaster/Emergency Response. Employees not eligible for overtime will receive compensation for time worked outside their regularly-scheduled duty, paid at the rate of one and one-half (1 ½ ) times their hourly rate, for services rendered for participating in a disaster/ emergency response, requested by the Office of Emergency Services and assigned by the City Manager, outside the city limits. State or federal reimbursement for these services will revert to the City.
SECTION 9. Management/Confidential Personnel Benefits.
A. Part-time Benefits. Part-time employees, who work less than half-time, shall not receive any Management/Confidential personnel benefits. Part-time employees, who work at least half-time, shall receive Management/Confidential personnel benefits as follows:
1. The following Management/Confidential personnel benefits are provided on the same basis as is given to a full-time employee:
(a) Retirement;
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CITY OF HEMET RESOLUTION NO. 2026-
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13 11111111111111111111111111111111111111111111111111111111 22222222222222222222222222222222222222222222222222222222 33333333333333333333333333333333333333333333333333333333 44444444444444444444444444444444444444444444444444444444 55555555555555555555555555555555555555555555555555555555 66666666666666666666666666666666666666666666666666666666 77777777777777777777777777777777777777777777777777777777 88888888888888888888888888888888888888888888888888888888 99999999999999999999999999999999999999999999999999999999 10101010101010101010101010101010101010101010101010101010101010101010101010101010101010101010101 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 12121212121212121212121212121212121212121212121212121212121212121212121212121212121212121212121 13131313131313131313131313131313131313131313131313131313131313131313131313131313131313131313131 14141414141414141414141414141414141414141414141414141414141414141414141414141414141414141414141 15151515151515151515151515151515151515151515151515151515151515151515151515151515151515151515151 16161616161616161616161616161616161616161616161616161616161616161616161616161616161616161616161 17171717171717171717171717171717171717171717171717171717171717171717171717171717171717171717171 18181818181818181818181818181818181818181818181818181818181818181818181818181818181818181818181 19191919191919191919191919191919191919191919191919191919191919191919191919191919191919191919191 20202020202020202020202020202020202020202020202020202020202020202020202020202020202020202020202 21212121212121212121212121212121212121212121212121212121212121212121212121212121212121212121212 22222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222222 23232323232323232323232323232323232323232323232323232323232323232323232323232323232323232323232 24242424242424242424242424242424242424242424242424242424242424242424242424242424242424242424242 25252525252525252525252525252525252525252525252525252525252525252525252525252525252525252525252 26262626262626262626262626262626262626262626262626262626262626262626262626262626262626262626262 27272727272727272727272727272727272727272727272727272727272727272727272727272727272727272727272 28282828282828282828282828282828282828282828282828282828282828282828282828282828282828282828282 (b) Leave of Absence Without Pay;
(c) Non-Occupational Disability Leave;
(d) Professional Organizations;
(e) Grievance and Disciplinary Appeals Procedure;
(f) Deferred Compensation; and
(g) Optional Work Schedule.
2. The following Management/Confidential personnel benefits are prorated on the basis of the percentage of hours that the employee works compared to a full-time employee:
(a) Personal Time Off;
(b) Sick Leave;
(c) Health Insurance. The City will pay the prorated percentage of the cost of the medical plan selected by the employee. The City will pay the prorated percentage of the cost of the City's self-funded dental and vision plans;
(d) One time, Lump Sum, Non-Recurring, Non-Pensionable Payments; (e) Jury Duty;
(f) Holiday Policy;
(g) Retiree Health Insurance Benefits, pursuant to the Retiree Health Policy;
(h) Bereavement Leave.
3. The following Management/Confidential personnel benefits are provided as indicated under the specific benefit:
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4. The following Management/Confidential personnel benefits are not provided to any part-time employee:
(a) Administrative Leave;
(b) Disability Insurance;
(c) Life Insurance;
(d) City Vehicles;
(e) Educational Reimbursement.
B. Deferred Compensation.
1. The City will provide a City-paid deferred compensation program which shall be included as "salary" in any compensation review as set forth hereinabove in Section 8. The rate for City-paid deferred compensation for all employees is set at 2% of monthly salary.
2. The City will match dollar for dollar into the employee deferred compensation plan through a deferred compensation company selected by the City, up to a maximum of one hundred fifty dollars ($150.00) per month.
3. The City will contribute one hundred twenty five dollars ($125) per month towards a 401(a) plan in lieu of Retiree Medical Insurance. 401(a) For employees not eligible for the City paid retiree medical insurance, the City will contribute one hundred twenty five dollars ($125) per month.
C. Medical Examination. The City will reimburse all Management/Confidential personnel for a medical examination by the physician of their choice which could include EKG, X-rays, and any such other tests that the employee might elect to
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D. Personal Time Off. The City shall administer a Personal Time Off (PTO) program which will provide for vacations, family sick leave, and management leave. The PTO program combines earned vacation, management/supervisory leave, and a portion of sick leave benefits.
1. Management/Confidential Personnel employees will accrue Personal Time Off according to the following tables:
Exempt Employees
Length of
Service
Vacation
Hours
Management/
Supervisory
Leave (Hours)
Sick
Leave
Hours
Total Personal Time
Off (Hours)
1-12 years 160 40 48 248
12+ years 168 40 48 256
Overtime Eligible Employees
Length of Service Vacation
Hours
Sick Leave
Hours
Total Personal
Time Off
(Hours)
1-3 years 96 48 144
4- 6 years 120 48 168
7-9 years 144 48 192
10-12 years 160 48 208
12+ years 168 48 216
2. Guidelines for Use of Personal Time Off:
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(b) PTO may be used as soon as indicated on the employee's pay stub (but may not be used in advance) and must be approved by the employee's supervisor and/or department head;
(c) In the event one or more holidays fall during a period when an employee is on PTO, ten (10) hours of such holiday shall not be charged as PTO;
(d) PTO (and compensatory time) must be exhausted before a leave of absence without pay will be granted;
(e) When an employee is using PTO and becomes ill or injured, they may use sick leave when eligible;
(f) The policy of the City Council regarding PTO sellback is that an employee:
(i) Can sell accumulated PTO not more than once each quarter. (ii) Must obtain approval of the City Manager for the sellback. (iii) May not sell more than one hundred seventy six (176) hours per calendar year.
(iv)Shall be prohibited from selling any PTO if, during the past six (6) months, the employee has received discipline in the form of a suspension without pay, a reduction in salary, or a demotion;
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Effective upon the approval of this Resolution, employees whose vacation accruals total at least eighty percent (80%) of the maximum accrual, and in addition to the eighty (80) hours set forth above, may sell unused vacation time in an amount not to exceed eighty (80) hours.
(g) Upon termination of employment, an employee will be paid for the balance of their PTO at the rate of one hundred percent (100%) of current salary.
(h) Existing vacation leave balance of a City employee promoted to an administrative position will be transferred to PTO; accrual of additional PTO will begin upon the effective date of the promotion at the rate indicated in Subsection 9.D.1.
E. Administrative Leave. Administrative leave must be used by December 31 of each year, cannot be carried forward to the following year, and cannot be converted to cash compensation or PTO. Administrative leave may be taken off, with Department Head or City Manager approval as appropriate, subject to the City and department needs and scheduling. Administrative leave is provided to employees as follows:
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1. Employees designated by the City Manager will receive up to six (6) days of administrative leave per year for:
(a) Required attendance at most regularly scheduled City Council meetings as recommended by the Department Head to the City Manager.
(b) Required attendance at most regularly scheduled Planning Commission meetings as recommended by the Department Head to the City Manager.
2. Employees designated by the City Manager will receive six (6) days of administrative leave per year for required standby (on the scene within thirty (30) minutes) on a regularly scheduled basis directing the employee to maintain telephone or radio contact with the City.
F. Sick Leave.
1. Sick leave shall be earned at the rate of eight (8) hours per month and will have no accumulation limitation.
2. Newly-hired Management/Confidential personnel shall be given a credit of two hundred forty (240) hours of sick leave to their Sick Leave account for the first two and one-half (2½) years of service. Accrual of additional sick leave will commence at the beginning of the 31st month of service.
3. Existing sick leave balance of a City employee promoted to a Management/Confidential personnel position will be transferred; accrual of additional sick leave time will begin upon the effective date of the promotion at the rate indicated in Subsection 9.F.1.
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4. Sick leave shall be used for illness or injury which causes the employee to be absent from their duties.
5. Sick leave may be used for absences from duty when the employee's presence is needed to attend to the illness of a member of their family. The use of sick leave under this subsection shall be limited to one half (1/2) of annual potential accrual, which is 48 hours for full-time employees.
6. Reasonable proof of illness may be requested.
7. Personal Time Off shall be applied when all sick leave has been exhausted.
8. The following payoff provision for accumulated Sick Leave upon service retirement or disability retirement, death or resignation, shall apply:
(a) Twenty-five percent (25%) of all accumulated sick leave after five (5) years of service with the City; payoff shall be prorated upon last five (5) years of service.
(b) Fifty percent (50%) of all accumulated sick leave after ten (10) years of service with the City; payoff shall be prorated upon last five (5) years of service.
(c) Seventy-five (75%) of all accumulated sick leave after twenty (20) years of service with the City; payoff shall be prorated upon last five (5) years of service.
G. Holiday Policy
The City currently observes the following holidays:
Designated Date Designated Holiday
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Third Monday in January Martin Luther King Jr. Day
Third Monday in February Washington’s Birthday
Last Monday in May Memorial Day
July 4 Independence Day
First Monday in September Labor Day
November 11 Veteran’s Day
Fourth Thursday in November Thanksgiving Day
Fourth Friday in November Day After Thanksgiving Day
December 24 (1/2 holiday) Christmas Eve
December 25 Christmas Day
December 31 (1/2 holiday) New Year’s Eve
Three Floating Holidays
(One is in lieu of Columbus Day)
At Employee’s Discretion with
Supervisor’s Approval
1. Hour Value. The hour value for each holiday shall be equivalent to the employee's scheduled work period.
2. Procedure if Holiday Falls on Saturday or Sunday. For those employees whose normal work week is Monday through Friday, when a holiday falls on Saturday, the preceding Friday shall be observed as a holiday. When a holiday falls on a Sunday, the following Monday shall be observed as a holiday.
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3. Procedure if Holiday Falls on Regular Day Off. If a holiday occurs on a day which is the employee's regular day off, they shall be entitled to ten (10) hours of holiday pay or five (5) hours of pay for a half (1/2) day holiday.
H. Bereavement Leave.
1. Use of Bereavement Leave. Paid Bereavement Leave may be granted to an employee upon the request of the employee, upon the death of any of the following relatives of the requesting employee: spouse; domestic partner, child, including biological, step, adopted and foster children; parent, including biological, step, adoptive and foster parents; parent-in-law; grandparent; sibling; grandchild, including biological, step, adopted and foster grandchildren.
2. Amount of Bereavement Leave: Employees may receive up to five (5) days of paid Bereavement Leave based upon the employee's usual work schedule.
I. Health Insurance.
1. The City shall make available to all full time employees and their dependents, pro-rated for part time employees, medical plans through commercial carriers.
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2. The City shall contribute the monthly amounts as follows:
KAISER LOW/AETNA
HMO LOW
Plan Year
2025/2026Plan Year
2024/2025
Plan Year 20265/20276
Employee Only $650*693.33 Dollar Amount Equivalent to
100% Employer-Paid$706.20
Employee +1 $1,150.0015.00 $1,175.0950.00
Employee +2 or more $1,645595.00 $1,681.51 45.00
KAISER HIGH/
AETNA HMO HIGH
Plan Year 2024/2025 Plan Year 2025/2026
Employee Only $650*801.83 Dollar Amount Equivalent to
100% Employer-Paid$816.35
Employee +1 $1,150.0015.00 $1,179.0350.00
Employee +2 or more $1,720.00670.00 $1,761.0920.00
3. The City will contribute one hundred percent (100%) of the cost per month, per employee in a paid status for the cost of dental and vision plans for such employee and their dependents.
J. Retirement. The City will provide retirement plans with the California Public Employees Retirement System ('CalPERS') as follows:
1. For employees hired prior to July 1, 2011, such plan shall be 2.7% at 55 with 1959 Survivor Benefits, Level 4, Post-Retirement Survivor Allowance, OneYear Highest Compensation, and Military Service Credit.
2. For employees hired from July 1, 2011 through December 31, 2012, or those hired thereafter who are CalPERS 'Classic' members, such plan shall be
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2.5% at 55 with 1959 Survivor Benefits, Level 4, Post-Retirement Survivor Allowance, One-Year Highest Compensation, and Military Service Credit.
3. For employees hired on or after January 1, 2013, who are not CalPERS 'Classic' members and are not eligible for reciprocity, such plan shall be 2% at sixty-two (62) and final compensation based on 'highest consecutive three year average'.
4. Management/Confidential Personnel employees in retirement Tiers I and II shall pay the full employee share of contribution (EPMC), but not to exceed eight percent (8%), to their respective retirement plans.
Management/Confidential Personnel employees in retirement Tier Ill shall pay the full employee share of contribution (EPMC), but not to exceed sharing fifty percent (50%) of normal costs, to their retirement plan.
5. Management/Confidential Personnel employees shall receive retiree health insurance benefits pursuant to Resolution Numbers 4198, 4190, 3349, 3317, and 3209. The Tier Two deferred compensation contribution for management employees covered by this Resolution shall be one hundred dollars ($100.00) per month.
K. Disability Insurance. On behalf of each employee, the City shall contribute an amount equal to the premium on a long-term disability plan. The plan shall provide coverage equal to sixty percent (60%) of total salary, with a maximum monthly benefit of thirteen thousand dollars ($ 13,000), after a thirty (30) day waiting period. In no case shall the policy require sick leave to be drawn beyond the initial thirty (30) day period.
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M. City Vehicles. Authorization for use of City-owned vehicles shall be pursuant to Resolution Number 3348. The auto allowance amount for all managers receiving an auto allowance shall be equal to five hundred dollars ($500) monthly.
N. Jury Duty. An employee on jury duty will receive full pay and benefits. Any compensation for such jury duty (except travel pay) shall be returned to the City.
O. Bilingual Pay. Employees regularly required by their supervisor to provide foreign language translation services in the course and scope of their employment shall receive one hundred dollars ($100.00) per month. In order to qualify for bilingual pay, the employee must pass a test established by the City.
P. Leave of Absence Without Pay.
1. After all Personal Time Off (PTO) and compensatory time has been used, the City Manager, upon recommendation of the Department/Division Head, may grant a leave of absence without pay for any employee up to a maximum of sixty (60) calendar days. Extensions of time beyond the initial sixty (60) calendar days up to one (1) year may also be granted by the City Manager.
One (1) extension, for a total of two (2) years from the beginning of the initial
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CITY OF HEMET RESOLUTION NO. 2026-
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(a) To take a course of study which will increase the employee's usefulness on return to their position in the City's service; and (b) For personal reasons acceptable to the Department Head and City Manager.
2. During an approved leave of absence without pay all employee benefits shall cease to be paid by the City. An employee may continue their health and life insurance benefits at the employee's expense.
Q. Non-Occupational Disability Leave.
1. Upon submission of an appropriate certificate from a licensed medical provider, an employee may be granted non-occupational disability leave. The employee utilizing non-occupational disability leave shall utilize all sick leave accredited to them and upon the expiration of sick leave shall utilize any accrued annual vacation leave and compensatory time. When all sick leave, annual vacation leave and compensatory time are exhausted, the remainder of the absence required will be on the basis of leave without pay. The leave without pay will constitute a break in continuous service with the City.
2. Non-occupational disability leave shall not extend beyond a maximum period of six (6) months. If additional leave is desired, the employee may request additional leave in accordance with Leave of Absence Without Pay, Subsection 9.P. An employee shall not be entitled to more than one (1) such leave pursuant to this Subsection 9.P. per twelve (12) month period.
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CITY OF HEMET RESOLUTION NO. 2026-
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S. Educational Reimbursement. Full-time, regular Management/Confidential personnel employees shall qualify for participation in the tuition-reimbursement program. Employee musts be enrolled in an institution of higher education fully accredited by Western Association of Schools and Colleges (WASC) or a California community college fully accredited by the Accrediting Commission of Community and Junior Colleges (“ACCJC”), or an equivalent regional accrediting organization, i.e., Middle States Commission on Higher Education (“MSCHE”), New England Commission of Higher Education (“NECHE”), Higher Learning Commission (“HLC”), Southern Association of Colleges and Schools Commission on Colleges (“SACSCOC”) and Northwest Commission on Colleges and Universities (“NWCCU”). Any employee who is currently enrolled in a nonWASC accredited institution shall be deemed a legacy beneficiary of this section so long as they were enrolled in such college of university prior to July 31, 2024.
Reimbursement will be subject to the following:
1. The course elected must be of benefit to the City and directly related to the employee's current duties or future employment with the City. Courses taken to satisfy a degree requirement may be approved, provided that the degree
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CITY OF HEMET RESOLUTION NO. 2026-
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2. Each employee must attend on their own time and complete the course satisfactorily with a passing grade of "C" or its numerical equivalent, or a "pass" or "credit" for the class.
3. Employees planning on taking classes or entering a specific program that is reimbursable will obtain approval for the reimbursement prior to enrollment.
4. Such reimbursement shall include tuition, books, text materials used to complete course requirements and parking fees, but shall not include travel time, mileage, or other miscellaneous costs.
5. Upon completion of the course, the employee shall attach the grade report along with receipts for eligible reimbursements to their approved application for educational assistance and present it to their Department Head. The Department Head will forward the records of completion to the Human Resources Division.
6. Reimbursement is limited to two thousand five hundred dollars ($2,500.00) per calendar year.
7. Should the employee leave City service within one year after completion of a course paid for by the City, the costs of such course will be deducted from the employee's last paycheck. If the employee's last paycheck is insufficient to repay the costs of such course(s), the employee will be required to make appropriate arrangements, including a promissory note, to repay the balance
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CITY OF HEMET RESOLUTION NO. 2026-
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8. Employees covered under this resolution may request prepayment or reimbursement of costs required for the course. Failure to present proper proof of completion will cause the amount of prepayment to be deducted from successive paychecks, not to exceed $50 per pay period, except in the case of an employee who terminates, in which case the total amount shall be deducted from monies due and owed by the employee.
T. Work Schedule. All employees shall work a "4/10" alternative work schedule comprising of eight (8), ten (10) hour days in the pay period. City may adjust employee work days to provide coverage for all days of the week based on business need, while maintaining a 4/10 work schedule.
U. Optional Work Schedule. Alternate work schedules will only occur with the Department Director recommendation, with appropriate coverage to provide adequate service to the public, and final approval by the City Manager.
V. Layoff & Grievance Procedures. Will be followed in accordance with the Personnel Rules adopted by the City Council on April 12, 2011.
1. Separation Pay. A regular status employee who is subject to layoff shall receive separation pay in the amount of two (2) weeks salary at the employee's then current salary.
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City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Jul 14 2026
Department: Human Resources
Submitted by: Noah Rau, Interim City Manager
Norma Rangel, Human Resources Manager;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:
A Resolution Certifying the Hemet General Employees Association as the Exclusively Recognized Employee Organization to Represent the Non-Safety Unit (General Employees) RECOMMENDED ACTION:
It is respectfully recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2026-130 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEMET, CALIFORNIA CERTIFYING THE HEMET GENERAL EMPLOYEES ASSOCIATION AS THE EXCLUSIVELY RECOGNIZED EMPLOYEE ORGANIZATIONTOREPRESENT THE NONSAFETY UNIT (GENERAL EMPLOYEES) EXECUTIVE SUMMARY:
The City of Hemet's Employer-Employee Relations Ordinance establishes the rules for recognizing employee bargaining groups and managing labor relations. After Service Employees International Union, Local 721 (SEIU) withdrew as the representative for the City's non-safety employees, the City worked with the Hemet General Employees' Association (HGEA) to resolve the matter, and a cardcheck election confirmed HGEA had majority support to become the new recognized bargaining representative. Staff recommends approving a resolution (Attachment No. 1) decertifying SEIU and certifying HGEA as the exclusive representative of the general employees.
BACKGROUND/ANALYSIS:
Chapter 54, Article II of the City of Hemet’s Code of Ordinances constitutes the City’s EmployerEmployee Relations Ordinance (EERO). The EERO establishes the framework of rules, policies, and procedures governing employer-employee relations within the City, consistent with the requirements of Section 3507 of the Meyers-Milias-Brown Act (MMBA) under the California Government Code. This framework provides the process by which employee organizations may seek recognition, defines the rights and obligations of both the City and its employees, and ensures that labor relations are conducted in a structured, fair, and transparent manner.
17.L.
Previously, the Service Employees International Union, Local 721 (Local 721) was the recognized bargaining unit representative of the City’s Non-Safety Unit (General Employees). On or about April 2, 2026 the City of Hemet received the Hemet General Employees’ Association (“HGEA”) notice (Attachment No. 2) seeking formal recognition of the general employees in the non-safety unit of Service Employees International Union Local 721 (“Decertification Petition”). After reviewing the HGEA’s Decertification Petition, the City determined the Decertification Petition was not valid because it was not filed during the window period provided for in the current Memorandum of Understanding (“MOU”) between the City and Service Employees International, Local 721.
Specifically, Article 3, section 8 of the MOU provides that “[t]he procedure for decertification of a recognized bargaining agent may be instituted and filed only during the period commencing one hundred and eighty (180) days from implementation and ending one hundred and fifty (150) days prior to the termination of this MOU.” The City notified the HGEA of its position that the aforementioned language constitutes a clear and unmistakable contractual modification to the window period, which was implemented after good faith negotiations with Local 721. As such, the contract bar provisions of the MOU establish a decertification window between December 28, 2024 and January 31, 2026. The HGEA Decertification Petition was not submitted until April 2, 2026. Accordingly, the City considered the Decertification Petition to be untimely and invalid.
HGEA subsequently filed an unfair practice charge (“Charge”) with the Public Employment Relations Board against the City on May 18, 2026. After meeting and conferring with representatives from the HGEA regarding the Charge, the City attempted to communicate with representatives from Local 721 on May 19, 2026, May 22, 2026, and May 27, 2026 in order to schedule a meeting with Local 721 and the HGEA to discuss potential options for early resolution of this matter. On or about June 9, 2026, Local 721 submitted a disclaimer of interest (“Disclaimer”) to the City. The Disclaimer indicates that Local 721 believes that the decertification petition filed on April 2, 2026 is untimely under the applicable MOU and the City’s established contract bar framework. However, after consideration of the circumstances presented, Local 721 notified the City that it would not continue to seek recognition as the exclusive representative for the bargaining unit and would not oppose termination of recognition with respect to the unit. Accordingly, Local 721 disclaimed any further interest in serving as the exclusive bargaining representative for employees in the unit, effective July 1, 2026. Local 721 also requested that the City take any administrative steps necessary to effectuate the termination of recognition.
After receiving the Disclaimer from Local 721, the City immediately conferred with HGEA regarding potential options for early settlement of the Charge. On or about June 16, 2026 the City entered into a settlement agreement with HGEA, which required the City to process the certification petition in return for HGEA withdrawing the Charge. The HGEA filed a request for withdrawal the same day. A cardcheck election was subsequently completed on July 2, 2026 and the State Mediation and Conciliation Service confirmed the HGEA provided proof of majority support from this unit.
The recognition petition triggers the procedures outlined in the City’s EERO, which include verification of the petition, and recommendation to the city council that the city council officially recognize the organization, and shall specify the level of recognition recommended and the representation units, if any, in which the employee organization represents a majority of the employees. (See HMC 54-46.) The City’s Personnel Officer/ (City Manager) has determined that the HGEA declaration contains the information required by section 54-45 and the percent of proof of employee approval is greater than 50 percent of the employees within the representation unit. A card-check election was subsequently completed on July 2, 2026 and the State Mediation and Conciliation Service confirmed the HGEA provided proof of majority support from this unit.
DISCUSSION:
17.L.
As required by HMC 54-46, the Personnel Officer (City Manager) hereby recommends to the City Council that the City Council officially recognize the HGEA as the exclusive representative of the employees in the non-safety unit (Attachment No. 1). Once the Council officially recognizes the HGEA, the Personnel Officer is required to provide written notice of the certification of a majority petition to the petitioner, to the employees involved, and to any employee organization that has filed a written request for the receipt of such notice. There are currently no other employee organizations that have requested receipt of this notice. Once the Council’s accepts the recommendation of the Personnel Officer, HGEA will be certified as the recognized employee organization of the non-safety unit (general employees).
PREVIOUS COUNCIL ACTION:
City Council has not previously acted on this action.
STRATEGIC PLAN INTEGRATION:
GOAL ONE: QUALITY OF LIFE:
To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.
Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.
Objective 2: Explore and implement homelessness solutions for the City of Hemet.
Objective 3: Increase Public Safety visibility and response.
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
Objective 2: Evaluate existing practices to ensure continuity with industry best practices.
Objective 3: Provide Council with policies that are consistent while lessening liabilities.
Objective 4: Increase employee retention by training and creating a positive workplace.
FISCAL IMPACT:
There is no fiscal impact associated with this action.
ALTERNATIVE(S):
Council should accept the recommendation to certify the HGEA as the exclusive representative of the non-safety unit (general employees). The current facts analyzed under the requirements of HMC 54- 46 do not provide an alternative course of action concerning this matter.
ATTACHMENT(S):
Attachment 1 - Resolution Certifying HGEA as the Exclusive Representative for General Employees Attachment 2 - HGEA Petition for Representation
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CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2026-130
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA CERTIFYING THE HEMET
GENERAL EMPLOYEES ASSOCIATION AS THE
EXCLUSIVELY RECOGNIZED EMPLOYEE
ORGANIZATION TO REPRESENT THE NONSAFETY UNIT (GENERAL EMPLOYEES) The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, Chapter 54, Article II of the City of Hemet’s Code of Ordinances constitutes the City’s Employer-Employee Relations Ordinance (EERO), which establishes rules, policies, and procedures regarding the administration of employeremployee relations in accordance with Section 3507 of the Government Code; and WHEREAS, the City’s non-safety unit (general employees) are currently unrepresented; and
WHEREAS, the Hemet General Employees Association (HGEA) filed a recognition petition, dated April 2, 2026, requesting that the City formally acknowledge HGEA as the Exclusively Recognized Employee Organization representing the established non-safety unit (general employees); and
WHEREAS, the non-safety unit (general employees) is already recognized as an appropriate unit; and
WHEREAS, the City Manager, in their capacity as Municipal Employee Relations
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Officer under the EERO, now recommends that City Council formally certify and recognize HGEA as the Exclusively Recognized Employee Organization representing the non-safety unit (general employees) in accordance with the EERO and the Meyers-Milias Brown Act (California Government Code section 3500 et seq.).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
SECTION 1. The HGEA is now certified and recognized as the Exclusively Recognized Employee Organization representing the non-safety unit (general employees).
SECTION 2. The effective date of this action will be the date of approval of this Resolution.
PASSED, APPROVED AND ADOPTED this 14th day of July, 2026. ___________________________
Linda Krupa, Mayor
APPROVED AS TO FORM: ATTEST:
________________________ __________________________
Steven Graham Pacifico, City Attorney Rosalia A. Butler, MMC, City Clerk
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State of California )
County of Riverside )
City of Hemet )
I, Rosalia A. Butler, MMC, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 14th day of July, 2026, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
Rosalia A. Butler, MMC, City Clerk
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Petition for Exclusive Representation
Pursuant to the Employer-Employee Relations Ordinance, Chapter 54, Article II, Sections 54-45 and 54-46(h) The Hemet General Employees Association (HGEA)is seeking formal recognition of the general employees in the non-safety unit of Service Employees International Union Local 721. Members of the unit maintain that the current union — SEIU Local721 — no longer represents a majority of members of the bargaining unit and they instead wish to be represented by the Hemet General Employees Association for purposes of collective bargaining and employee representation. Per Section 54-45 and Section 54-46(h) of the Employer-Employee Relations Resolution:
1. The name and address of the Employee Organization is:
Hemet General Employees Association
City of Hemet
445 E. Florida Ave
Hemet CA92543
2. Names and titles of its officers are:
Josh Sibole, President
Bryan Tapia, Vice President
Guy Diaz, Treasurer
Nathan Morin, Secretary
Darrel Scholes, Sergeant At Arms
3. Names of Employee Organization representatives who are authorized to speak on the Association’s behalf:
Josh Sibole, President
Bryan Tapia, Vice President
Guy Diaz, Treasurer
Nathan Morin, Secretary
Darrel Scholes, Sergeant At Arms
Professional Staff:
Jeffrey Natke, General Manager
City Employees Associates LLC
4401 Atlantic Ave Ste. 200
Long Beach, CA 90807
4. A certified copy of the Hemet General Employees Association by-laws is attached.
The Hemet General Employees Association does not have a constitution. The Hemet General Employees Association is not a chapter or local of, or affiliated directly or Petition Recognition
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indirectly in any manner with, a regional or state, or national or international organization.
The Hemet General Employees Association has in its possession proof of employee approval, containing signatures of members and other information deemed necessary by the Municipal Employee RelationsOfficer, which has been signed within 6 calendar months preceding submission to the City, to establish that a majority of the general employees in the non-safety unit of Service Employees International Union Local721 in the City of Hemet have designated the Hemet General Employees Association to represent them in their employment relations with the City. Such written proof shall be submitted for confirmation to the Municipal Employee Relations Officer or to a mutually agreed upon disinterested third party.
The Hemet General Employees Association has no restriction on membership based on race, color, creed, sex, national origin, age, sexual orientation, mental or physical disability or medical condition or any other legally protected status.
A designation of those persons, not exceeding two in number, and their addresses, to whom notice sent by regular United States mail will be deemed sufficient notice on the Employee Organization for any purpose:
Josh Sibole, President
Hemet General Employees Association
City of Hemet
445 E. Florida Ave
Hemet CA92543
Jeffery Natke, General Manager
City Employees Associates LLC
4401 Atlantic Ave Ste. 200
Long Beach, CA 90807
The job classifications or titles of employees in the unit claimed to be appropriate 1 are set forth in Appendix A of the MOU, and as amended since, including all general employees in the non-safety unit of Service Employees International Union Local 721, and there are approximately 84 employees therein.
We hereby request that the Municipal Employee Relations Officer formally recognize the Hemet General Employees Association as the Exclusively Recognized Employee Organization representing all general employees in the non-safety unit in the City of Hemet for the purpose of meeting and conferring in good faith on all matters within the scope of representation.
Petition Recognition
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10. The Hemet General Employees Association recognizes that the provisions of Labor Code §923 are not applicable to city employees.
11. The Hemet General Employees Association has, as one of its primary purposes, the representation of employees in their employment relations with the City. /
I declare under penalty of perjury, the combination Decertification/Recognition Petition, the Proof of Employee Support, and all accompanying documentation to be true, correct, and complete, under penalty of perjury and that this declaration was executed on April 2, 2026 in the City of Hemet.
Josh Sibole, President
Petition Recognition
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City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Jul 14 2026
Department: Police Department
Submitted by: Noah Rau, Interim City Manager
Dale Digiambattista, Public Safety Support Services Manager; ☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:
A Resolution Awarding an Agreement to Hi-Desert Communications for the Purchase of Thirty-Five (35) Portable Radios
RECOMMENDED ACTION:
It is respectfully recommended that the City adopt the following resolution (Attachment No. 1):
RESOLUTION NO. 2026-122 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEMET, CALIFORNIA, APPROVING AN AGREEMENT WITH HI-DESERT COMMUNICATIONS FOR THE PURCHASE OF THIRTY-FIVE (35) HARRIS XL-300 PORTABLE RADIOS IN THE AMOUNT OF $320,474.59
EXECUTIVE SUMMARY:
Staff recommends awarding an agreement to Hi-Desert Communications (Attachment No. 2) for the purchase of thirty-five (35) Harris XL-300 portable radios for use by Police Department field personnel. The new radios will provide modern, reliable communications capabilities, enhance operational effectiveness, and replace aging equipment that has reached the end of its useful service life.
BACKGROUND/ANALYSIS:
The Hemet Police Department has utilized Harris handheld radios as a reliable and cost-effective communications solution for law enforcement operations since 2014. A recent assessment identified numerous older radios that have deteriorated due to age and continued use. These units are in need of replacement because spare parts are no longer readily available, and the radios have exceeded the manufacturer's supported service life.
DISCUSSION:
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Replacing these aging handheld radios will ensure the Hemet Police Department maintains reliable and secure communications between field personnel, dispatch, and regional law enforcement partners, thereby supporting officer safety and operational effectiveness.
Staff evaluated other portable radios with comparable capabilities and determined that the Harris XL300 is the best fit for the Department based on its cost-effectiveness, reliability, and seamless integration with the Department's existing Harris radio system. Approval of this purchase will provide thirty-five (35) additional Harris XL-300 portable radios, allowing the Department to continue its transition to modern, manufacturer-supported equipment and replace aging units that have reached the end of their service life.
Although the Harris XL-300 is distributed through a regional sales structure and the Department must maintain compatibility with its existing radio fleet, this purchase is not being processed as a solesource procurement. The proposed pricing is available through the competitively solicited NASPO ValuePoint Cooperative Purchasing Agreement No. 00318 (Attachments Nos. 3 and 4), which satisfies the City's procurement requirements and eliminates the need for a separate sole-source justification.
PREVIOUS COUNCIL ACTION:
The City Council approved the Fiscal Year 2026-27 Budget on June 23rd, 2026 (resolution 2026- 105), including approval of $325,000 from Measure U funds for the purchase of additional portable radios.
STRATEGIC PLAN INTEGRATION:
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
Objective 2: Evaluate existing practices to ensure continuity with industry best practices.
Objective 3: Provide Council with policies that are consistent while lessening liabilities.
Objective 4: Increase employee retention by training and creating a positive workplace.
Objective 5: Streamline fire prevention coordination efforts.
FISCAL IMPACT:
Funding for the purchase of the 35 radios in the amount of $320,474.59 is available in the approved Fiscal Year 2026-27 Budget in Measure U under Uniforms and Safety Equipment, account 115.09.1000.52700.
No additional general fund appropriations are needed.
ALTERNATIVE(S):
1. Do not adopt Resolution No. 2026-122, awarding Hi-Desert Communications a purchase agreement for additional portable radios.
2. Provide alternative direction to the Interim City Manager.
ATTACHMENT(S):
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Attachment 1 - Hemet Resolution 2026-122
Attachment 2 - Agreement
Attachment 3 - NASPO Agreement
Attachment 4 - NASPO Pricing
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CITY OF HEMET RESOLUTION NO. 2026-122 1
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CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2026-122
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HEMET, CALIFORNIA,
APPROVING AN AGREEMENT WITH HI-DESERT
COMMUNICATIONS FOR THE PURCHASE OF THIRTYFIVE (35) HARRIS XL-300 PORTABLE RADIOS IN THE AMOUNT OF $320,474.59.
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, Measure U was approved by the voters of the City of Hemet to provide additional locally controlled funding for essential City services, including public safety, infrastructure improvements, and community programs; and WHEREAS, the Hemet Police Department provides law enforcement services to the City, through special teams and patrol operations; and WHEREAS, the Hemet Police Department utilizes handheld radios as a critical component of officer safety and public safety communications; and WHEREAS, reliable, modern, and standardized radio equipment serves as critical safety equipment and allows for the efficient coordination of field responses; and WHEREAS, many radios in service with the Hemet Police Department were found to be no longer supported by the manufacturer due to age and exhibited significant wear and maintenance issues; and
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WHEREAS, the Harris XL-300 portable radio platform provides enhanced functionality including encryption, Bluetooth capability, GPS functionality, and future expansion options for supplemental 5G connectivity and over-the-air software updates in addition to reliable service; and
WHEREAS, Hi-Desert Communications has provided a proposal for the purchase of thirty-five (35) Harris XL-300 portable radios, including batteries, chargers, speaker microphones, accessories, and required programming, in a total amount not to exceed Three Hundred Twenty Thousand Four Hundred Seventy-Four and Fifty-Nine Cents ($320,474.59); and
WHEREAS, The adopted 26/27 budget for the City of Hemet recognizes this equipment need and details Three Hundred Twenty-Five Thousand Dollars ($325,000) for this purpose; and
WHEREAS, No additional General Fund appropriation is requested,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
SECTION 1. The recitals set forth above are hereby adopted as findings in support of this Resolution.
SECTION 2. Authorize the City Manager to execute all necessary documents and take administrative actions required to implement the appropriation and procurement of the radios in accordance with City purchasing policies and procedures.
SECTION 3. This Resolution shall become effective upon adoption.
PASSED, APPROVED AND ADOPTED this 14th day of July, 2026.
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___________________________
Linda Krupa, Mayor
APPROVED AS TO FORM: ATTEST:
________________________ __________________________
Steven Graham Pacifico, City Attorney Rosalia A. Butler, MMC, City Clerk
State of California )
County of Riverside )
City of Hemet )
I, Rosalia A. Butler, MMC, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 14th day of July, 2026, and was passed by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSTAIN: Council Members:
ABSENT: Council Members:
_____________________________
Rosalia A. Butler, MMC, City Clerk
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GOODS AND SERVICES AGREEMENT
BY AND BETWEEN
THE CITY OF HEMET,
A CALIFORNIA MUNICIPAL CORPORATION
AND
CAZCOM, INC.
A CALIFORNIA CORPORATION
AGREEMENT # 2027-004
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GOODS AND SERVICES AGREEMENT
FOR HARRIS RADIOS AND PROGRAMMING FOR THE POLICE DEPARMENT BETWEEN THE CITY OF HEMET AND CAZCOM, INC.
THIS GOODS AND SERVICES AGREEMENT (“Agreement”) is made and entered into this 15th day of July, 2026 (“Effective Date”), by and between the CITY OF HEMET (“City”), a California municipal corporation and Cazcom, Inc., a California corporation (“Vendor”). For the purposes of this Agreement City and Vendor are sometimes hereinafter referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
1. In compliance with federal, state, and local procurement regulations the City has obtained competitive pricing through the NASPO cooperative contract # 00318 attached hereto and incorporated herein by reference as Exhibit “E” [Cooperative Agreement], to purchase from Vendor the equipment and services defined and described particularly in Section 2, “Scope of Services” of this Agreement.
2. Vendor desires to perform and assume responsibility for the sale of certain equipment and the performance of services required by the City on the terms and conditions set forth in this Agreement.
3. Vendor represents that it has the required competence and qualifications necessary for the satisfactory performance of the services required to provide equipment requested by the City.
4. The Parties desire to formalize the selection of Vendor, to sell to City the equipment and render such services as defined and described particularly in Section 2 “Scope of Services” of this Agreement and desire that the term of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
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SECTION 1. TERM OF AGREEMENT
Subject to the provisions of Section 21 "Termination of Agreement" of this Agreement, the Term of this Agreement is through December 31, 2026, commencing on Effective Date, unless otherwise extended by written agreement of the Parties. Vendor shall provide all Goods (defined particularly below) and complete the Services (defined particularly below) within the Term of this Agreement and shall meet any other established schedules and deadlines.
SECTION 2. SCOPE OF SERVICES
(a) Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Vendor agrees to perform the services and tasks set forth in Exhibit “A,” “Scope of Services” (hereinafter, the “Services”), and the City agrees to retain and does hereby retain Vendor for the Services. (b) Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Vendor agrees to sell to City and City agrees to purchase the materials and/or equipment set forth in Exhibit “A,” “Scope of Services” (hereinafter, the “Goods”). Unless specifically stated otherwise, the Goods shall be new and unused and of the current production year.
SECTION 3. SCHEDULE OF PERFORMANCE
Vendor shall provide the Goods and/or Services expeditiously, within the Term of this Agreement, as set forth in Exhibit “C,” “Schedule of Performance.” Upon request of City, Vendor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Performance.
SECTION 4. ADDITIONAL SERVICES
At any time during the Term of this Agreement, City may request that Vendor perform “Additional Work.” As used herein, “Additional Work” means any work which is determined by City to be necessary for the proper completion of the Goods and/or Services, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Vendor shall not be compensated for any Additional Work, unless such Additional Work is authorized in advance and in writing in accordance with Section 27 “Administration and Implementation” or Section 28 “Amendment” of this Agreement. If and when such Additional Work is authorized, such additional work shall be deemed to be part of the Goods and Services.
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SECTION 5. COMPENSATION
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Vendor the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Three Hundred and Twenty Thousand Four Hundred and Seventy-Four Dollars and Fifty-Nine Cents ($320,474.59) (“Not to Exceed Amount”), unless additional compensation is approved in writing in accordance with Section 27 “Administration and Implementation” or Section 28“Amendment” of this Agreement.
(b) All City vendors and consultants receiving new contracts, contract renewals, or contract extensions must sign up to receive electronic payments through the City's Automated Clearing House (ACH) payments service/provider. Electronic payments are processed biweekly and are safe and secure. To enroll in ACH electronic payments contact [email protected].
(c) Payment to Vendor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Vendor (d)If this Agreement is extended pursuant to Section 1 “Term of Agreement,” the City shall pay the same rates specified in Exhibit “B” “Compensation.”
(e) If Additional Work is authorized, Vendor will be compensated at the same rates and manner as set forth in this Agreement.
SECTION 6. METHOD OF PAYMENT AND INVOICING
(a) Payment shall be made in accordance with City’s usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed and/or the goods provided. The invoices shall be emailed to [email protected].
(b)Vendor shall at any time prior to the fifteenth (15th) of any month, submit to City a complete and accurate written itemized invoice for services performed and/or goods provided. The invoice must be in a format approved by City, as detailed in (c) below.
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(c) In order to receive payment, Vendor shall submit to City an itemized invoice, on a monthly basis, for services performed pursuant to this Agreement. Each itemized statement shall identify at the top of the first page, the Not to Exceed Amount, the services rendered during the billing period, the amount due for the statement invoice and the total amount previously invoiced, if any, for which reimbursement is sought in the statement invoice. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and subcontractor contracts. Subcontractor charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in Section 5(a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Vendor to determine whether the work performed/ good delivered and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (d). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Vendor for correction and resubmission. (d)Except as to any charges for work performed or expenses incurred by Vendor which are disputed by City, City will use its best efforts to cause Vendor to be paid within forty-five (45) days of receipt of Vendor’s correct and undisputed invoice.
(e) The Parties estimate that performance of this Agreement will not exceed the Not to Exceed Amount. Vendor shall notify the City in writing whenever it has reason to believe that the costs the Consultant expects to incur under this Agreement in the following sixty (60) days, when added to all costs previously incurred, will exceed eighty percent (80%) of the Maximum Amount specified herein. As part of the notification, the Consultant shall provide the City a revised estimate of the total cost of performing this Agreement.
SECTION 7. INDEPENDENT CONTRACTOR
(a) Vendor is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Vendor shall have no authority to bind City in any manner, nor to incur any obligation, debt or
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liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. (b) The personnel providing the Goods and/or Services under this Agreement on behalf of Vendor shall at all times be under Vendor’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Vendor or any of Vendor’s officers, employees, subcontractors or agents except as set forth in this Agreement. Vendor shall not at any time or in any manner represent that Vendor or any of Vendor’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Vendor, nor any of Vendor’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Vendor expressly waives any claim Vendor may have to any such rights.
SECTION 8. ACCEPTANCE OF GOODS
(a) The Goods shall be received subject to City’s inspection and right of rejection. The Goods shall not be considered accepted until inspection, testing and/or use of the Goods is found to be in accordance with the City’s specifications. Final inspection of the Goods shall be at the location specified herein, unless otherwise agreed in writing. Acceptance of any of the Goods by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 19 “Indemnification” and Section 20 “Insurance.”
(b) If the Goods are found at any time to be defective in material or workmanship, or otherwise not in conformance with specifications, City shall have the right, in addition to any other rights which it may have under warranties or otherwise, to reject such Goods in whole or in part.
Rejected Goods shall be held at Vendor’s risk for a reasonable time thereafter and shall be returned or disposed of at Vendor’s expense. No rejected Goods shall be replaced by Vendor without written instruction or authorization from City.
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SECTION 9. ACCEPTANCE OF SERVICES
City may inspect and accept or reject any of Vendor’s work under this Agreement, either during performance of the Services or when Services are completed. City shall reject or finally accept Vendor’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Vendor’s work shall be deemed to have been accepted.
City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Vendor’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 19 “Indemnification” and Section 20 “Insurance.”
SECTION 10. CONTINUITY OF PERSONNEL
Vendor shall make every reasonable effort to maintain the stability and continuity of Vendor’s staff and subcontractors, if any, assigned to provide the Goods and/or Services. Vendor shall notify City of any changes in Vendor’s staff and subcontractors, if any, assigned to provide the Goods and/or Services prior to and during any such performance.
SECTION 11. STANDARD OF PERFORMANCE
Vendor represents and warrants that it has the qualifications, experience and facilities necessary to properly provide the Goods and/or Services required under this Agreement in a thorough, competent and professional manner.
Vendor shall at all times faithfully, competently and to the best of its ability, experience and talent, provide the Goods and/or Services. In meeting its obligations under this Agreement, Vendor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Vendor under this Agreement, and shall use such skill, prudence, and diligence as other members of Vendor’s profession commonly possess and exercise. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Services” that shall also be applicable to Vendor’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
SECTION 12. WARRANTY OF GOODS
In addition to all warranties which may be provided by law, Vendor warrants that the Goods delivered hereunder shall, (a) be free from defect of material or
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workmanship and conform strictly to the specifications, drawings, or sample specified or furnished; (b) conform to drawings, plans, specifications, samples or other descriptions furnished, specified, accepted or approved by City; and (c) be merchantable and fit for the purposes intended. The warranty shall be for a period of one (1) year, or such longer period as provided by a manufacturer’s warranty or as agreed to by Vendor and City, from the date of final written acceptance of the Goods by City. This warranty shall survive any inspection, delivery, acceptance, or payment by City of the Goods. Vendor, at its own expense, shall repair or replace, at the option of City, any defective Goods within two (2) business days after receipt of notice from City or within four (4) hours in case of emergency, as determined by City. Vendor also warrants that the Goods are free and clear of all liens and encumbrances whatsoever, that Vendor is conveying good and marketable title to same, and that Vendor owns or has a valid license for all of the proprietary technology and intellectual property incorporated within the Goods. Vendor agrees to indemnify, defend and hold City harmless against any and all third-party claims resulting from the breach or inaccuracy of any of the foregoing warranties.
SECTION 13. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES (a) Vendor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Vendor shall be liable for all violations of such laws and regulations in connection with this Agreement. Vendor shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations.
Vendor represents and warrants that Vendor has obtained or shall promptly obtain all necessary licenses to provide the Goods and/or Services set forth in this Agreement and that such licenses are in good standing. Vendor further represents and warrants that the Services provided herein shall conform to all ordinances, policies and practices of the City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Vendor to comply with this section. (b)Vendor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the California Air Resources Board (CARB). Vendor shall specifically be aware of the CARB limits and requirements’ application to
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“portable equipment,” which definition is considered by CARB to include any item of equipment with a fuel-powered engine. Vendor shall indemnify City against any fines or penalties imposed by CARB or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Vendor, its subcontractors, or others for whom Vendor is responsible under its indemnity obligations provided for in this Agreement.
(c) To the extent applicable, Vendor’s Services must account for, and fully comply with, all local, state and federal laws, rules and regulations that may impact water quality compliance, including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws, rules and regulations of the Environmental Protection Agency, the State Water Resources Control Board and the Santa Ana Regional Water Quality Control Board; the City’s ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the PorterCologne Water Quality Control Act, to any ground or surface water in the State.
i. Failure to comply with the laws, regulations and policies described in this Section is a violation of law that may subject Vendor or City to penalties, fines, or additional regulatory requirements. Vendor shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from and against any and all fines, penalties, claims or other regulatory requirements imposed as a result of Vendor’s noncompliance with the laws, regulations and policies described in this section, unless such non-compliance is the result of the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers.
ii. In addition to any other standard of care requirements set forth in this Agreement, Vendor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them without impacting water quality in violation of the laws, regulations and policies described
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in this section. Vendor further warrants that it, its employees and subcontractors will receive adequate training, as determined by City, regarding the requirements of the laws, regulations and policies described in this section as they may relate to the Services provided under this Agreement. Upon request, City will provide Vendor with a list of training programs that meet the requirements of this paragraph.
SECTION 14. PREVAILING WAGE LAWS
(a) Vendor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is one-thousand dollars ($1,000) or more, Vendor agrees to fully comply with such Prevailing Wage Laws. City shall provide Vendor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Vendor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Vendor’s principal place of business and at the project site. Vendor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is the intent of the Parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Vendor shall therefore comply with such Labor Code sections to the fullest extent required by law.
(b)If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Vendor and all subcontractors must be registered with the Department of Industrial Relations (“DIR”). Vendor shall maintain registration for the duration of this Agreement and require the same of any subcontractor. This Agreement may also be subject to compliance monitoring and enforcement by the DIR. It shall be Vendor’s sole responsibility to comply with all applicable registration and labor compliance requirements.
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SECTION 15. NONDISCRIMINATION
Vendor and subcontractors shall not unlawfully discriminate, harass or allow harassment against any person because of sex, sexual orientation, race, color, religious creed, marital status, denial of family and medical care leave, ancestry, national origin, medical condition (cancer/genetic characteristics), age (40 and above), disability (mental and physical) including HIV and AIDS, denial of pregnancy disability leave or reasonable accommodation in connection with or related to the performance of this Agreement. Vendor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov.
Code, § 12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code of Regs, tit. 2, § 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, § 12990 (a)-(f), are incorporated into this Agreement by reference and made a part hereof as set for in full (Cal. Code of Regs, tit. 2, § 7285.0, et seq.). Vendor shall include the non-discrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.
SECTION 16. SAFETY
Vendor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Vendor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to:
i. Adequate life protection and lifesaving equipment and procedures; ii. Instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and iii. Adequate facilities for the proper inspection and maintenance of all safety measures.
SECTION 17. ACCOUNTING RECORDS
Vendor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Vendor shall allow a representative of City during normal business
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hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Vendor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
SECTION 18. DISPUTES
Should any dispute arise respecting the true value of any work done, of any work omitted, or of any Additional Work which Vendor may be required to do, or respecting the size of any payment to Vendor during the performance of this Agreement, Vendor shall continue to perform while said dispute is decided by the City. If Vendor disputes the City’s decision, Vendor shall have such remedies as may be provided by law. City reserves the right to employ other vendors in connection with the Goods and/or Services provided under this Agreement.
SECTION 19. INDEMNIFICATION
(a) To the fullest extent permitted by law, Vendor shall indemnify, protect, defend (with legal counsel reasonably acceptable to City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents (“Indemnified Parties”) from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Vendor or subcontractors), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and cost of investigation), damages, costs and expenses, including attorney’s fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the Goods and/or Services provided by Vendor, its officers, agents, employees, representatives, subcontractors, anyone directly or indirectly employed by any of them, or anyone that they control. Vendor’s duty to indemnify, protect, defend and hold harmless Indemnified Parties, shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties.
(b)Vendor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every sub consultant, subcontractor or any other person or entity
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involved by, for, with or on behalf of Vendor in the performance of this Agreement naming the Indemnified Parties as additional indemnitees.
In the event Vendor fails to obtain such indemnity obligations from others as required here, Vendor agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Vendor and shall survive the termination of this Agreement and this section.
SECTION 20. INSURANCE
Vendor agrees to obtain and maintain in full force and effect during the Term of this Agreement the insurance policies set forth in Exhibit “D” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Vendor agrees to provide City with copies of required policies upon request.
SECTION 21. TERMINATION OF AGREEMENT
(a) City may terminate this Agreement, with or without cause, at any time by giving written notice of termination to Vendor. In the event such notice is given, Vendor shall cease immediately all work in progress. (b)Vendor may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
(c) If either Vendor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Vendor, or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Vendor or City, all property belonging exclusively to City which is in Vendor’s possession shall be returned to City. Vendor shall furnish to City a final invoice for work performed and expenses incurred by Vendor prepared as set forth in Section 6 “Method of Payment and Invoicing” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 6 “Method of Payment and Invoicing” of this Agreement. (e) Upon written notice, City may suspend all or any portion of Vendor’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months.
City will pay to Vendor a sum equivalent to the reasonable value of the
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services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Vendor with written notice of the rescission, at which time Vendor would be required to resume performance in compliance with the terms and provisions of this Agreement. Vendor will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.
SECTION 22. NOTICES
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: City of Hemet
Attn: City Manager
445 E. Florida Ave
Hemet CA 92543
To Vendor: Cazcom, Inc.
Attn: Ski Zwarkowski
17181 Jasmine St.
Victorville, CA 92395
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 23. BINDING EFFECT
This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.
SECTION 24. ASSIGNMENT
Vendor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
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SECTION 25. WAIVER
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any Goods or Services shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 26. AUTHORITY TO EXECUTE
The person or persons executing this Agreement on behalf of Vendor represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Vendor to the performance of its obligations hereunder.
SECTION 27. ADMINISTRATION AND IMPLEMENTATION
This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Hemet Municipal Code.
SECTION 28. AMENDMENT
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Vendor and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Hemet Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.
SECTION 29. CONFLICTS OF INTEREST
(a) Vendor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Vendor’s ability to provide the Goods and/or Services. Vendor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City
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Manager. Vendor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
(b) City understands and acknowledges that Vendor is, as of the date of execution of this Agreement, independently involved in providing nonrelated goods and/or services to other governmental agencies and private parties. Vendor is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Vendor will, provide nonrelated goods and/or services for other governmental agencies and private parties following the completion of providing the Goods and/or Services under this Agreement. Any such future goods and/or services shall not be considered a conflict of interest for purposes of this section.
SECTION 30. LAW TO GOVERN; VENUE
This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.
SECTION 31. ATTORNEY’S FEES, COSTS AND EXPENSES
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney’s fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 32. ENTIRE AGREEMENT
This Agreement, including the attached exhibits and addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Vendor and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
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SECTION 33. SEVERABILITY
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
SECTION 34. TIME OF ESSENCE
Time is of the essence for each and every provision of this Agreement. [SIGNATURE PAGE FOLLOWS]
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Signature Page
GOODS AND SERVICES AGREEMENT
FOR HARRIS RADIOS AND PROGRAMMING FOR THE POLICE DEPARMENT BETWEEN THE CITY OF HEMET AND CAZCOM, INC.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
CITY OF HEMET
___________________________
Noah Rau
Interim City Manager
ATTEST:
CITY CLERK
By: ___________________________
APPROVED AS TO FORM:
CITY ATTORNEY
By: ____________________________
VENDOR
By:
Its:
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Exhibit A – Scope of Services
EXHIBIT “A”
SCOPE OF SERVICES
Cazcom, Inc. is to provide the following equipment and services to the satisfaction of the City:
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Exhibit B - Compensation
EXHIBIT “B”
COMPENSATION
Compensation for the Services shall not exceed Three Hundred and Twenty Thousand Four Hundred and Seventy-Four Dollars and Fifty-Nine Cents ($320,474.59).
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Exhibit D – Insurance
EXHIBIT “C”
SCHEDULE OF PERFORMANCE
NOT APPLICABLE
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Exhibit D – Insurance
EXHIBIT “D”
INSURANCE
(A)INSURANCE REQUIREMENTS. Vendor shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the Term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Vendor, its agents, representatives or employees.
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Vendor shall provide the following scope and limits of insurance:
1. MINIMUM SCOPE OF INSURANCE. Vendor shall maintain the following types and limits of insurance.
2. MINIMUM LIMITS OF INSURANCE.
GENERAL LIABILITY INSURANCE. Vendor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
AUTOMOBILE LIABILITY INSURANCE. Vendor shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Vendor arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $2,000,000 combined single limit for each accident.
WORKERS’ COMPENSATION INSURANCE. Vendor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident or disease). Vendor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers.
UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Vendor may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and
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Exhibit D – Insurance
property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
1. A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any
reason;
2. Pay on behalf of wording as opposed to reimbursement;
3. Concurrency of effective dates with primary policies;
4. Policies shall “follow form” to the underlying primary policies; and
5. Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(B)OTHER PROVISIONS. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City. (C)OTHER REQUIREMENTS. Vendor agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Vendor furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.
1. Upon request from the City, Vendor shall furnish
certificates and endorsements from each subcontractor
identical to those Vendor provides.
2. Any deductibles or self-insured retentions must be
declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Vendor shall procure a
bond guaranteeing payment of losses and related
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Exhibit D – Insurance
investigations, claim administration, defense expenses
and claims.
3. The procuring of such required policy or policies of insurance shall not be construed to limit Vendor’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.
4. Coverage provided by Vendor shall be primary and any insurance or self-insurance procured or maintained by
City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a
combination of primary and umbrella or excess
insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a
named insured.
5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Vendor or others providing insurance evidence in
compliance with these specifications to waive their right of recovery prior to a loss. Vendor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any
excess/umbrella liability policies.
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Exhibit E – Cooperative Agreement
EXHIBIT “E”
COOPERATIVE AGREEMENT
(See next page)
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STATE OF CALIFORNIA
PARTICIPATING ADDENDUM NUMBER 7-22-70-49-16
AMENDMENT 1
PUBLIC SAFETY COMMUNICATIONS, PRODUCTS, SERVICES, AND SOLUTIONS Washington NASPO ValuePoint Master Agreement Number 00318 L3Harris Technologies, Inc. (Contractor)
The parties mutually agree to amend Participating Addendum 7-22-70-49-16 as follows:
1) Section 21. EXECUTIVE ORDER N-6-22 - RUSSIA SANCTIONS is hereby added to read as follows:
21. EXECUTIVE ORDER N-6-22 - RUSSIA SANCTIONS
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6- 22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. "Economic Sanctions" refers to sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this Participating Addendum. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least thirty (30) calendar days to provide a written response. Termination shall be at the sole discretion of the State.
2) Section 22. GENERATIVE ARTIFICAL INTELLIGENCE (GENAI) REPORTING is hereby added to read as follows:
22. GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI) REPORTING The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.
Upon request by an ordering agency, Contractor must complete a GenAI Reporting and Fact Sheet (STD 1000) to identify if their solution or service includes, or makes available, any GenAI including, GenAI from third parties or subcontractors.
During the term of the contract, Contractor must notify the State in writing if their services or any work under this contract includes, or makes available, any previously unreported GenAI technology, including GenAI from third parties or subcontractors. Contractor shall immediately
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STATE OF CALIFORNIA
PARTICIPATING ADDENDUM NUMBER 7-22-70-49-16
PUBLIC SAFETY COMMUNICATIONS PRODUCTS, SERVICES, AND SOLUTIONS Washington NASPO ValuePoint Master Agreement Number 00318 L3Harris Technologies, Inc. (Contractor)
This Participating Addendum Number 7-22-70-49-16 is entered into between the State State
and L3Harris Technologies, Inc. (hereafter referred to as Contractor under the lead state of Washington NASPO ValuePoint Master Agreement Number 00318.
1. SCOPE
A. This Participating Addendum covers the purchase of Public Safety Communications Products, Services, and Solutions under the Washington NASPO ValuePoint Master Agreement. The Washington NASPO ValuePoint Master Agreement is hereby incorporated by reference. Product and service categories included under this Participating Addendum are identified in Section 5 (Available Products and Services).
B. This Participating Addendum is available for use by California state agencies and local governments. A local government is defined as any city, county, city and county, district, or other local governmental body, school district or corporation empowered to expend public funds. The State Agency Listing (https://www.ca.gov/agenciesall/) provides a comprehensive list of state agencies.
C. Each local government is to make its own determination whether this Participating Addendum and the Washington NASPO ValuePoint Master Agreement are consistent with its procurement policies and regulations.
2. TERM
A. The term of this Participating Addendum shall begin on January 1, 2022, or upon signature approval by the State, whichever is later. The term will end on December 31, 2026, or upon termination by the State, whichever occurs first.
B. Lead State amendments to extend the NASPO ValuePoint Master Agreement term date are not automatically incorporated into this Participating Addendum.
Extension(s) to the term of this Participating Addendum will be through a written amendment upon mutual agreement between the State and the Contractor.
C. Order placement and execution shall be on or before the expiration of this Participating Addendum. However, delivery of products or completion of services may be after the Participating Addendum expiration date.
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Participating Addendum 7-22-70-49-16
3. TERMS AND CONDITIONS/INCORPORATION OF DOCUMENTS
A. Terms and conditions listed below are hereby incorporated by reference and made a part of this Participating Addendum as if attached herein and shall apply to the purchase of goods or services made under this Participating Addendum. 1) General Provisions Information Technology (GSPD-401IT) effective 11/19/2021.
2) Attachment A, Public Safety Radio Goods Special Provisions, TDe-947 (Rev. 12/2016).
B. Terms can be viewed on the DGS Procurement Division website (https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-DivisionResources-List-Folder/Model-Contract-Language).
4. ORDER OF PRECEDENCE
A. In the event of any inconsistency between the articles, attachments, or provisions which constitute this agreement, the following descending order of precedence shall apply:
1) California Participating Addendum Number 7-22-70-49-16 2) Washington NASPO ValuePoint Master Agreement Number 00318
5. AVAILABLE PRODUCTS AND SERVICES
A. The following product and service offerings from the Washington NASPO ValuePoint Master Agreement Number 00318 are allowed under this Participating Addendum:
Category 1 Radio (P25)
Sub-Category 1.1 Radio: Single-Band Portable Radio (P25) Sub-Category 1.2 Radio: Single-Band Mobile Radio (P25)
Sub-Category 1.4 Radio: Multi-Band Portable Radio (P25) Sub-Category 1.6 Radio: Multi-Band Desktop Radio (P25)
Sub-Category 1.7 Radio: Base Station/Repeater (P25)
Category 4 Dispatch Consoles
Complete Turnkey Radio Solution
6. RESTRICTIONS/DISALLOWED PRODUCTS AND SERVICES (STATE
AGENCIES ONLY)
A. The following restrictions apply to state agency purchases under this Participating Addendum:
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Participating Addendum 7-22-70-49-16
1) Product and service categories that are available on mandatory California statewide contracts cannot be purchased from this Participating Addendum by State agencies without an exemption. State agencies are responsible for obtaining a mandatory statewide contract exemption from DGS prior to issuing a purchase order. State Departments are responsible Emergency Services, Public Service Communications (CAL OES-PSC) prior to issuing a purchase order. This restriction is not applicable to political subdivisions/local governments.
2) Contractor shall reject State purchase orders for radio and related electronic equipment not stamped and signed by Cal OES-PSC, or risk termination of their Participating Addendum.
3)
Contract Code, Section 1101 and Labor Code Section 1720 are disallowed under this cooperative agreement and must be procured by alternate means. This restriction is not applicable to local governments.
7. PRICING
Contractor is responsible for maintaining a current price list of available products and services on the NASPO ValuePoint Public Safety Communications Products, Services, and Solutions website.
8. AUTHORIZED RESELLERS
A. Contractor may use State-approved Authorized Resellers under this Participating Addendum for sales and service functions as defined herein. 1) Authorized Resellers must accept purchase orders and accept payment from ordering agencies for products and services offered under this Participating Addendum.
2) Authorized Resellers are responsible for sending a copy of all purchase orders and invoices to the Contractor for compliance with quarterly usage reporting and administrative fee requirements.
3) All purchase documents to Authorized Resellers shall reference the Participating Addendum Number and Contractor Name.
B. Contractor shall be responsible for successful performance and compliance with all requirements in accordance with the terms and conditions under this Participating Addendum, even if work is performed by Authorized Resellers. All State policies, guidelines, and requirements shall apply to Authorized Resellers.
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Participating Addendum 7-22-70-49-16
C. Contractor will be the sole point of contact with regard to Participating Addendum contractual matters, reporting, and administrative fee requirements.
D. Subject to the approval of the State, Authorized Resellers may be added on a quarterly basis during the term of the Participating Addendum. Contractors shall notify the State in writing of any deleted Authorized Resellers or changes to .
E. Contractor will be required to submit Authorized Reseller requests, in a format specified by the State, to the State Contract Administrator for approval.
F. Statewebsite.
9. SUBCONTRACTORS
Subcontractors will not be used for this Participating Addendum.
10. ORDERING AGENCY RESPONSIBILITIES
A. State agency and local government use of this Participating Addendum is optional.
B. State agencies and local governments must follow the ordering procedures outlined within the User Instructions guide, administered by the State Contract Administrator, to execute orders against this Participating Addendum. User Instructions are posted on the Cal eProcure website.
C. All purchase orders issued by Participating Entities under this Addendum shall include the State Participating Addendum Number 7-22-70-49-16.
11. STATE AGENCY BUY RECYCLED CAMPAIGN (SABRC)
A. State agencies are required to report purchases made within the eleven product categories in the
State Agency Buy Recycled Campaign (SABRC) per Public Contract Code sections 12200-12217.
B. Contractor will be required to complete and return a Recycled-Content Certification form (https://www.calrecycle.ca.gov/contracts/forms) upon request by the state agency.
12. DELIVERY
A. Delivery shall occur as negotiated between ordering agency and contractor and included in the purchase order, or as otherwise stipulated in the NASPO ValuePoint Master Agreement.
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Participating Addendum 7-22-70-49-16
B. Free On Board (F.O.B.) Destination, freight prepaid by the Contractor, to the eiving point.
13. INVOICING AND PAYMENT
A. Payment terms for this Participating Addendum are net 45 days. Payment will be made in accordance with IT General Provisions Paragraph 30 (Required Payment Date).
B. Invoices shall be sent to the address identified in the ordering a order. The State Participating Addendum Number and ordering agency purchase order number shall appear on each invoice for all purchases placed under this Participating Addendum.
C. Contractor does not accept the State of California credit card (CAL-Card) for payment of invoices.
14. USAGE REPORTING
A. Contractor shall submit usage reports on a quarterly basis to the State Contract Administrator for all California entity purchases using the report template attached hereto as Attachment B. The report is due even when there is no activity.
B. The DGS Contract Administrator reserves the right to modify Attachment B and require Contractor to provide additional order information during the course of this Agreement.
C. The report shall be an Excel spreadsheet transmitted electronically to the DGS Cooperatives mailbox ([email protected]).
D. Any report that does not follow the required format or that excludes information will be deemed incomplete. Contractor will be responsible for submitting corrected reports within five (5) business days of the date of written notification from the State.
E. Tax must not be included in the report, even if it is on the purchase order.
F. Reports are due for each quarter as follows:
Reporting Period Due Date
January 1 to March 31 April 30
April 1 to June 30 July 31
July 1 to September 30 October 31
October 1 to December 31 January 31
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Participating Addendum 7-22-70-49-16
G. Failure to meet reporting requirements and submit the reports on a timely basis shall constitute grounds for suspension of this contract.
H. Time extensions may be approved only if all due reports have been submitted to the State.
15. ADMINISTRATIVE FEE
A. Contractor is required to remit to DGS an administrative fee amount equal to
1.25% of the sales for the quarterly reporting period less freight, taxes, returned products and credits. (For example, if the net sales for the reporting quarter totals $100,000.00, the incentive fee due to DGS would be $1,250.00.) B.
NASPO ValuePoint Master Agreement pricing.
C. The administrative fee shall not be invoiced or charged to the ordering agency.
D. Payment of the administrative fee is due irrespective of payment status from ordering agencies.
E. Payment may be made in the form of an electronic payment using the LPA Payment Portal website (https://www.dgs.ca.gov/PD/Services/PageContent/Procurement-Division-Services-List-Folder/Access-LPA-Payment-Portal) or by submitting a check payable to the State of California, Department of General Services.
F. Administrative fee payments made by check must include the Participating Addendum Number on the check and be submitted to the following address:
Department of General Services
Procurement Division
Attn: MAPS Payment Processing
707 Third Street, 2nd Floor
West Sacramento, CA 95605
G. Administrative fee payments are due for each quarter as follows:
Reporting Period Due Date
January 1 to March 31 April 30
April 1 to June 30 July 31
July 1 to September 30 October 31
October 1 to December 31 January 31
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Participating Addendum 7-22-70-49-16
H. Failure to meet administrative fee requirements and submit fees on a timely basis shall constitute grounds for suspension of this Participating Addendum.
16. CONTRACT MANAGEMENT
A. The primary Contractor Contract Manager for this Participating Addendum shall be as follows:
Contractor Contract Manager
Name: Marilyn Brannan
Phone: (434) 385-2866
Fax: 1-321-409-4393
Email [email protected]
Address: L3Harris Technologies, Inc.
Attn: Marilyn Brannan
221 Jefferson Ridge Pkwy
Lynchburg, VA 24501
B. The State Contract Administrator for this Participating Addendum shall be as follows:
State Contract Administrator
Name: Michael Wong
Phone: 279-946-8238
Fax: N/A
Email [email protected]
Address: State of California
Department of General Services
Procurement Division
707 Third Street, 2nd Floor, MS 2-202
West Sacramento, CA 95605
C. Should the contact information for either party change, the party will provide written notice with updated information no later than ten (10) business days after the change.
17. TERMINATION OF AGREEMENT
The State may terminate this Participating Addendum at any time upon 30 days prior written notice to the Contractor. Upon termination or other expiration of this
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Participating Addendum 7-22-70-49-16
Participating Addendum, each party will assist the other party in orderly termination of the Participating Addendum and the transfer of all assets, tangible and intangible, as may facilitate the orderly, non-disrupted business continuation of each party. This provision shall not relieve the Contractor of the obligation to perform under any purchase order or other similar ordering document executed prior to the termination becoming effective.
18. AMENDMENT
No amendment or variation of the terms of this Participating Addendum shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or agreement not incorporated in the Participating Addendum is binding on any of the parties.
19. NEWS RELEASES
Unless otherwise exempted, news releases, endorsements, advertising, and social media content pertaining to this Participating Addendum shall not be made without prior written approval from the State.
20. AGREEMENT
A. This Participating Addendum and the Master Agreement together with its exhibits and/or amendments, set forth the entire agreement between the parties with respect to the subject matter of all previous communications, representations or agreements, whether oral or written, with respect to the subject matter hereof.
Terms and conditions inconsistent with, contrary or in addition to the terms and conditions of this Participating Addendum and the Master Agreement, together with its exhibits and/or amendments, shall not be added to or incorporated into this Participating Addendum or the Master Agreement and its exhibits and/or amendments, by any subsequent purchase order or otherwise, and any such attempts to add or incorporate such terms and conditions are hereby rejected.
The terms and conditions of this Participating Addendum and the Master Agreement and its exhibits and/or amendments shall prevail and govern in the case of any such inconsistent or additional terms.
B. By signing below Contractor agrees to offer the same products/and or services as on the Washington NASPO ValuePoint Master Agreement Number 00318, at prices equal to or lower than the prices on that contract.
C. IN WITNESS WHEREOF, the parties have executed this Participating Addendum as of the date of execution by both parties below.
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Participating Addendum 7-22-70-49-16
STATE OF CALIFORNIA
Department of General Services
CONTRACTOR
L3Harris Technologies, Inc.
Agency Name Contractor Name
Authorized Signature Date Signed Authorized Signature Date Signed Stephanne Lim / MAU2 Supervisor
Printed Name/Title of Person Signing Printed Name/Title of Person Signing 707 Third Street
West Sacramento, CA 95605
221 Jefferson Ridge Pkwy
Lynchburg, VA 24501
Address Address
Tom Clair, Principal Contracts
3/1/2022
17.M.
State of California
California Governor's Office of Emergency Services
PUBLIC SAFETY RADIO GOODS
SPECIAL PROVISIONS
TDe-947 (REV. 12/2016)
PUBLIC SAFETY COMMUNICATIONS
1. TECHNICAL STANDARDS
a) Where applicable, all goods delivered shall meet or
exceed the requirements contained in the Code of
Federal Regulations, Title 47 Telecommunication,
Chapter I Federal Communications Commission Rules
and Regulations, in particular:
i) Part 2, Subpart I, “Marketing of Radio Frequency
Devices” (47CFR2.803). All goods offered shall
be authorized by the FCC by the bid due date.
ii) Part 15, Radio Frequency Devices (47CFR15).
iii) Part 90, Private Land Mobile Radio Service
(47CFR90).
iv) Part 101, Fixed Microwave Services (47CFR101).
b) Where applicable, all goods operating in the analog
mode shall meet or exceed all applicable performance
standards listed in TIA/EIA-603-C, "Land Mobile FM
and PM Communications Equipment Measurement and
Performance Standards", unless otherwise stated in
the specification.
i) The State may consider goods operating within 30-
50 MHz that are tested under comparable
performance standards listed in TIA-603 and
possibly EIA-152-C, "Minimum Standards for Land
Mobile Communication FM or PM Transmitters, 25-
866 MHz" and EIA/TIA-204-D, "Minimum
Standards for Land Mobile Communication FM or
PM Receivers, 25-866 MHz (which were
superseded by TIA/EIA-603).
ii) Specification compliance testing conducted by the
State, however, will be conducted in accordance
with the methods, procedures, and requirements of
TIA/EIA-603-C, unless otherwise stated in the
specification. All measurements of transmitter
radio frequency specifications shall be made at the
transmitter chassis antenna connector. All
measurements of receiver radio frequency
specifications shall be made at the receiver
chassis antenna connector. Measurements of
received audio response and distortion shall be
made at the speaker output.
iii) The performance requirements contained within
the technical specifications further define and, in
some cases, exceed the requirements contained in
TIA/EIA-603-C. In the event of a conflict between
performance requirements contained in TIA/EIA603-C and the performance requirements contained in the specification, the requirements
contained in the specification shall prevail.
c) Where applicable, all goods operating in the digital mode shall meet or exceed all applicable APCO Project
25 system standards listed in the TIA/EIA 102 series of standards, interim standards and technical bulletins.
d) Where applicable, all goods operating within 806-809 / 821-824 MHz and 851-854 / 866-869 MHz shall comply
with the recommendations set forth in the National
Public Safety Planning Advisory Committee 800 MHz
NPSPAC Channel Regional Communications Plan for
Regions 5 and 6 approved by the Federal
Communications Commission (FCC) in
47CFR90.621(g).
2. SPECIAL ORDERING PROVISIONS
During the thirty-calendar day period immediately following purchase order issuance, the State reserves the right to increase the quantity ordered by up to twenty-five percent, or as otherwise specified, at rates not to exceed those contained herein.
3. SPECIFICATION COMPLIANCE TESTING
a) Goods may be inspected before acceptance for
workmanship, appearance, and conformance to all
other requirements of the specifications. The State may reject any shipment or item of a shipment that is not in compliance with specification requirements or is
otherwise defective in any manner.
b) Within fifteen calendar days after contractor first
receives notice of rejection, contractor shall, if
requested by the State, remove rejected goods from
the State's facilities. Upon failure of contractor to
remove such goods from the State's facilities within the specified period, the State may forward such goods to
contractor by common carrier, at contractor's expense
and risk.
c) Unless otherwise specified at time of rejection, and at no cost to the State, all rejected goods shall be
repaired or replaced by contractor and shall be
returned to the State within thirty calendar days from
the date the goods are made available on, or removed
from, the State's facilities, whichever occurs first.
d) Unless otherwise specified at time of rejection, if
contractor does not deliver goods meeting
specifications within sixty calendar days from the date the goods are made available on, or removed from,
State’s facilities, whichever occurs first, contractor shall be deemed to be in default, and the State will terminate the purchase order in whole or in part in accordance
with the Termination for Default provision contained in the General Provisions.
Attachment A
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TDe-947 (Rev. 12/2016) Reverse
e) At the State's option, contractor may be permitted to make repairs of rejected goods at the State's facilities.
4. MINIMUM GUARANTEES AND WARRANTIES
a) Contractor is responsible for all guarantees and
warranties required herein. Any guarantee/warranty
offered by the original goods manufacturer shall not
relieve contractor of this responsibility.
b) If contractor is other than the manufacturer of goods delivered, contractor warrants that the manufacturer
has authorized contractor to sell goods delivered. At
the request of the State, written verification by
manufacturer of such authorization shall be
immediately provided.
c) All goods delivered shall be guaranteed by contractor against defects for eighteen months from date of
acceptance.
d) During the guarantee period, contractor shall repair or replace, at its option and expense, all defective goods, or refund the purchase price thereof.
e) Unless otherwise specified at time of requested repair, if contractor has not completed guarantee repair within thirty calendar days after notification of a malfunction, the State may effect such repairs and bill contractor for material cost and labor cost at the State technician
current hourly rate.
f) Workmanship and materials provided by contractor in
the performance of any installation work required shall be guaranteed for ninety calendar days after
installation. Workmanship or materials which are found
to be defective during this period shall be promptly
corrected at contractor's expense.
g) During the Warranty Period, Contractor shall manage
the individual warranties and maintenance services (if
any) of the third–party Goods. If the third-party Goods do not function as warranted during the Warranty
Period, Contractor will correct the deficiency
5. DESIGN DEFECT
a) A design defect, based on the number purchased from
the contract, shall be defined as identical failures
occurring within five years after delivery in at least five units or five percent, whichever is larger, of identical assemblies, subassemblies, or parts supplied. (Shall
be based on the number delivered to the State of
California).
6. SERVICE PROVISIONS
a) Contractor shall provide the following services that will repair or exchange, in the times indicated, all defective goods returned by the State for repair.
i) Emergency no-charge warranty service within five
calendar days, excluding shipping time, for
defective goods returned within the guarantee
period.
ii) Non-emergency no-charge warranty service within
twenty calendar days, excluding shipping time, for
defective goods returned within the guarantee
period.
iii) Emergency full-charge nonwarranty service within
five calendar days, excluding shipping time, for
defective goods returned after expiration of the
guarantee period.
7. AVAILABILITY OF REPAIR PARTS
a) Contractor shall notify State of the date of last
manufacture for all goods delivered.
b) For a period of seven years from the notice of last
manufacture, contractor shall make available to the
State exact replacement parts for use in the delivered
goods.
c) If exact replacement parts are not available, contractor may substitute equal or similar parts which do not
deteriorate performance and which will continue to
meet all specifications in effect at the time of purchase.
8. AVAILABILITY OF MANUALS
a) Contractor shall offer for free, or for purchase, complete service and repair manuals of the products offered on the contract.
b) The manuals shall include theory of operation, board level schematics and complete parts lists.
9. AVAILABILITY OF TOOLS AND ADAPTORS
a) Contractor shall offer for free, or for purchase, any specialized tools or adaptors needed to complete factory level repairs.
b) The specialized tools and adaptors provided by the
contractor shall enable technicians to complete factory level repairs, at the purchaser’s repair and
maintenance facilities, without voiding factory warranty. b) Delivered goods shall be guaranteed by contractor
against design defects for five years from date of
acceptance. Upon written notification to and
confirmation by contractor of design defects evidenced
within the five-year guarantee period, contractor shall take prompt corrective action, at no cost to the State. c) Whenever it is necessary for contractor to take
corrective action of design defects, contractor shall
take the same corrective action in all identical goods
supplied.
d) All parts and materials used in corrective action for design defects shall be guaranteed by contractor
against defects for one year from date of such
corrective action.
10. SOFTWARE USAGE/LICENSE REQUIREMENT
a) The California Governor's Office of Emergency
Services, Public Safety Communications, and/or the
purchasing agency shall be permitted to make
unlimited copies of any software required for installation and maintenance of goods supplied. Such copies shall
be for the sole and exclusive use of the State
designated maintenance and engineering personnel in
the installation, maintenance, and operation of the
delivered goods.
b) Any need for a separate software license agreement to reflect the scope and/or limitations of this usage shall be negotiated to the mutual agreement of the parties,
including Department of General Services,
Procurement Division and Public Safety
Communications Agency.
17.M.
COOPERATIVE PURCHASING MASTER AGREEMENT
NO. 00318
PUBLIC SAFETY COMMUNICATIONS PRODUCTS, AND SERVICES SOLUTIONS For Use by Eligible Purchasing Entity
By and Between
STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES
and
L3HARRIS TECHNOLOGIES, INC.
Dated September 1, 2021
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COOPERATIVE PURCHASING MASTER AGREEMENT NO. 00318 PUBLIC SAFETY COMMUNICATIONS PRODUCTS, SERVICES & SOLUTIONS 1 (Rev. 2020-03-11)
COOPERATIVE PURCHASING MASTER AGREEMENT
NO. 00318
PUBLIC SAFETY COMMUNICATIONS PRODUCTS, AND SERVICES SOLUTIONS FOR
SUB-CATEGORY 1.1 RADIO SINGLE-BAND PORTABLE RADIO (P25) SUB-CATEGORY 1.2 RADIO SINGLE-BAND MOBILE RADIO (P25)
SUB-CATEGORY 1.4 RADIO MULTI-BAND PORTABLE RADIO (P25)
SUB-CATEGORY 1.6 RADIO MULTI-BAND DESKTOP RADIO (P25)
SUB-CATEGORY 1.7 RADIO BASE STATION/REPEATER (P25)
CATEGORY 4 DISPATCH CONSOLES
COMPLETE TURNKEY RADIO SOLUTION
This Cooperative Purchasing Master Agreement (“Cooperative Purchasing Master Agreement”) is made and entered into by and between Enterprise Services acting by and through the State of Washington (“Enterprise Services”) and L3Harris Technologies, Inc., an Delaware corporation (“Contractor”) and is dated and effective as of September 1, 2021.
R E C I T A L S
A. Pursuant to Legislative authorization, Enterprise Services, on behalf of the State of Washington, is authorized to develop, solicit, and establish Cooperative Purchasing Master Agreements for goods and services to support Washington state agencies. See RCW 39.26.050(1). The Washington State Legislature has authorized Enterprise Services to make these Cooperative Purchasing Master Agreements available, pursuant to agreement in which Enterprise Services ensures full cost recovery, to other local or federal government agency or entity, public benefit nonprofit organizations, or any tribes located in the State of Washington. See RCW 39.26.050(1) & (2).
B. The Washington State Legislature also has authorized Enterprise Services to participate in, sponsor, conduct, or administer certain cooperative purchasing agreements for the procurement of goods or services. See RCW 39.26.060(1). One of the approaches that Enterprise Services utilizes to participate in cooperative purchasing agreements with other states is NASPO ValuePoint.
C. NASPO Cooperative Purchasing Organization LLC, doing business as NASPO ValuePoint, is a nonprofit subsidiary of the National Association of State Procurement Officials (NASPO).
The NASPO ValuePoint purchasing cooperative program is led by state procurement officers from member states. NASPO ValuePoint does not award contracts; rather, it assists states, for an administrative fee, in their collaboration pertaining to solicitations and the resulting master agreements.
D. Pursuant to the NASPO ValuePoint cooperative purchasing model, a state serves as the ‘lead state’ to conduct a competitive procurement in compliance with that state’s procurement laws and award a cooperative purchasing master agreement with a contractor for the specified goods or services. States (including the District of Columbia and the organized territories of the United States), including the lead state, then may participate in that cooperative purchasing master agreement by executing a Participating
17.M.
COOPERATIVE PURCHASING MASTER AGREEMENT NO. 00318 PUBLIC SAFETY COMMUNICATIONS PRODUCTS, SERVICES & SOLUTIONS 2 (Rev. 2020-03-11)
Addendum. Until a Participating Addendum is executed by the applicable state (a ‘participating entity’), no agency or other eligible organization (a ‘purchasing entity’) may purchase pursuant to the cooperative purchasing master agreement. Under Washington law, at the time of solicitation, states may provide supplemental substantive terms and conditions to inform the competitive procurement. In addition, pursuant to their Participating Addendum, states may require certain administrative terms and conditions (e.g., a vendor management fee for sales within the state, state registration and reporting). Contractor, however, has no obligation to condition execution of a Participating Addendum on substantive terms and conditions that were not competitively procured.
E. Enterprise Services, as part of a cooperative purchasing competitive governmental procurement, with administrative support from NASPO ValuePoint, issued Competitive Solicitation No. 00318 dated November 16, 2020 regarding Public Safety Communications Products, Services and Solutions (“Public Safety Radio”). Sixteen (16) states indicated an intent to utilize the resulting Cooperative Purchasing Master Agreement.
F. Enterprise Services and a stakeholder team consisting of representatives from Washington, California, Alaska, Oregon, Montana, Tennessee, Colorado and Nevada evaluated all responsive bids to the Competitive Solicitation and identified Contractor as an Apparent Successful Bidder for the Category identified above.
G. Enterprise Services determined that entering into this Cooperative Purchasing Master Agreement will meet the cooperative purchasing needs and be in the best interest of the State of Washington.
H. The purpose of this Cooperative Purchasing Master Agreement is to enable Participating or Purchasing Entities to purchase Public Safety Radio products and services, in the awarded Category as set forth herein.
A G R E E M E N T
NOW THEREFORE, in consideration of the mutual promises, covenants, and conditions set forth herein, the parties hereto hereby agree as follows:
1. TERM. The term of this Master Agreement begins September 1, 2021 and ends on December 31, 2026; provided, however that, the contract term shall be extended for twenty-four (24) months if, in Enterprise Services’ sole, reasonable judgement, which shall occur no later than June 30, 2025, Contractor meets the following performance metrics:
▪ Reports: Contractor provides timely and accurate reports as detailed in this Master Agreement and Participating Addendums; and
▪ Administrative Fee Payments: Contractor provides timely and accurate Administrative Fee payments as detailed in this Master Agreement and Participating Addendums.
Notwithstanding any provision to the contrary, to effectuate a smooth transition for Participating States and Purchasing Entities for Public Safety Communications Products, Services and Solutions to begin on September 1, 2021, Contractor shall provide implementation and transition support to Participating States who wish to utilize the Master Agreement, beginning upon the date such
17.M.
COOPERATIVE PURCHASING MASTER AGREEMENT NO. 00318 PUBLIC SAFETY COMMUNICATIONS PRODUCTS, SERVICES & SOLUTIONS 3 (Rev. 2020-03-11)
Participating State and Contractor executes a Participating Addendum. For the avoidance of doubt, no orders for products or services shall be made under this Agreement prior to September 1, 2021.
2. PARTICIPANTS AND SCOPE. This Cooperative Purchasing Master Agreement may be utilized under the following conditions:
2.1. PARTICIPATING ENTITIES. Contractor may not sell Public Safety Radio products and services under this Cooperative Purchasing Master Agreement until a Participating Addendum acceptable to the Participating Entity and Contractor is executed. The terms and conditions set forth in the Cooperative Purchasing Master Agreement are applicable to any Order by a Participating Entity (and other Purchasing Entities covered by their Participating Addendum), except to the extent altered, modified, supplemented, or amended by a Participating Addendum; Provided, however, that no Participating Addendum shall operate to alter or modify any substantive terms of this Cooperative Purchasing Master Agreement which were solicited and procured pursuant to a competitive procurement. By way of illustration and not limitation, Participating Entities may include unique administrative, delivery, and invoicing requirements, as well as entity-specific confidentiality requirements and similar entityspecific administrative requirements in purchase Orders utilizing this Cooperative Purchasing Master Agreement.
2.2. PURCHASING ENTITIES. Purchasing Entity means a state (as well as the District of Columbia and U.S territories), city, county, district, other political subdivision of a State, and a nonprofit organization under the laws of some states if authorized by a Participating Addendum, that issues a Purchase Order or other commitment document against the Cooperative Purchasing Master Agreement and becomes financially committed to the purchase.
2.3. PARTICIPATING ADDENDUM. Obligations under this Cooperative Purchasing Master Agreement are limited to those Participating Entities who have signed a Participating Addendum and Purchasing Entities within the scope of those Participating Addenda. States or other entities permitted to participate may use an informal competitive or other process to determine which Cooperative Purchasing Master Agreements to participate in through execution of a Participating Addendum. Financial obligations of Participating Entities who are states are limited to the orders placed by the departments or other state agencies and institutions having available funds. Participating Entities who are states incur no financial obligations on behalf of other Purchasing Entities. Contractor shall email a fully executed PDF copy of each Participating Addendum as instructed by the Lead State to support documentation of participation and posting in appropriate databases.
2.4. PURCHASING ENTITY RIGHTS. Except to the extent modified by a Participating Addendum, each Purchasing Entity shall follow the terms and conditions of the Cooperative Purchasing Master Agreement and applicable Participating Addendum and will have the same rights and responsibilities for their purchases as the Lead State has in the Cooperative Purchasing Master Agreement, including but not limited to, any indemnity or right to recover any costs as such right is defined in the Cooperative Purchasing Master Agreement and applicable Participating Addendum for their purchases. Each Purchasing Entity will be responsible for its own charges, fees, and liabilities. Contractor will apply the charges and invoice each Participating Entity individually.
2.5. PARTICIPATING ADDENDUM APPROVAL. Participating Entities who are not states may under some circumstances sign their own Participating Addendum, subject to the approval of participation by the Chief Procurement Official of the state where the Participating Entity is located.