Hermosa Beach City Council
July 12, 2022

Thursday, February 24, 2022
REQUEST FOR PROPOSALS (RFP) FOR:

Parks and Recreation Master Planning Project Management Services RFP 22-001
Community Resources Department
NOTICE IS HEREBY GIVEN that the City of Hermosa Beach Community Resources Department is seeking proposals from highly qualified individuals or firms to provide Project Management Services to guide the City’s efforts to adopt a new Parks Master Plan as detailed in the Contractual Services Section of the Request for Proposal.

Proposer(s) must have the expertise, experience, and resources available to perform the work described in the RFP. The complete RFP may be found on the City’s website at www.hermosabeach.gov/rfp or by emailing the project contact listed below.

Description of Project
The selected individual or firm will serve as the Project Manager and represent the City’s interests in adopting a new Parks and Recreation Master Plan. The process shall include extensive community engagement to inform current and future park, facility, and program needs. This plan will provide a comprehensive strategy to maintain, rehabilitate, and improve the City’s network of parks, facilities, open space, and recreational programs. The Project Manager will serve as an agent of the City responsible for the development and issuance of Request for Proposals (RFP) for a Park Master Plan consultant, and act as a liaison to the consultant team selected to develop the Parks and Recreation Master Plan.

RFP Timeline
RFP posted Thursday, March 24, 2022
Deadline to submit written questions Thursday, April 7, 2022 by 6:00pm PST
Posting of responses to questions Thursday, April 14, 2022 Deadline to submit proposals Thursday, April 28, 2022
by 6:00pm PST
Interviews (if needed) Week of May 16, 2022
Tentative award Tuesday, May 24, 2022
Submittal Procedures
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No proposals will be accepted after the listed date and time. All proposals must be clearly marked with the project title and RFP number and submitted in a sealed envelope. Failure to identify the proposal on the envelope may result in disqualification of the proposal. The format, content, and procedures for submitting a proposal are provided in further detail within the RFP.

Contact
Please direct any inquiries regarding this RFP to Lisa Nichols at [email protected]. All questions regarding the content of the proposal should be submitted in writing to the listed email address and sent no later than the date and time listed in the RFP Timeline. Responses to questions will be distributed to registered bid holders and posted to the City website.
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Table of Contents
Description of Project .............................................................................................................1 RFP Timeline .............................................................................................................................1 Submittal Procedures..............................................................................................................1 Contact....................................................................................................................................2 1 Introduction..............................................................................................................................4

1.1 Invitation for Proposals......................................................................................................4

1.2 RFP Timeline........................................................................................................................4

1.3 General RFP Conditions....................................................................................................4 2 Project Description ..................................................................................................................8

2.1 City Location and Characteristics...................................................................................8

2.2 Project Goals .....................................................................................................................9

2.3 Minimum Qualifications....................................................................................................9

2.4 City Proposed Scope of Services.....................................................................................9

2.5 Work to be Performed or Provided by the City............................................................12 3 Proposal Submittal Instructions ............................................................................................12

3.1 Proposal Format ..............................................................................................................12

3.2 Proposal Content ............................................................................................................13 4 Proposal Evaluation and Selection......................................................................................17

4.1 Proposal Review Process................................................................................................17

4.2 Evaluation Criteria...........................................................................................................18 5 Contract Expectations ..........................................................................................................19

5.1 Contract Period...............................................................................................................19

5.2 Professional Services Agreement...................................................................................19

5.3 Standards of Work...........................................................................................................19

5.4 Invoicing and Payment ..................................................................................................19 6 Attachments and Required Forms .......................................................................................21

6.1 Maps or Design Plans......................................................................................................21

6.2 Sample Professional Services Agreement.....................................................................22

6.3 Required Forms................................................................................................................30 252
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1 Introduction

1.1 Invitation for Proposals
The City of Hermosa Beach Community Resources Department is seeking proposals from highly qualified individuals or firms to provide Project Management Services for the City of Hermosa Beach. Proposer(s) must have the expertise, experience, and ability to demonstrate resources available to perform the work described in the RFP.

The selected individual or firm will serve as the Project Manager and represent the City’s interests in adopting a new Parks and Recreation Master Plan. The process shall include extensive community engagement to inform current and future park, facility, and program needs. This plan will provide a comprehensive strategy to maintain, rehabilitate, and improve the City’s network of parks, facilities, open space, and recreational programs. The Project Manager will serve as an agent of the City responsible for the development and issuance of Request for Proposals (RFP) for a Park Master Plan consultant, and act as a liaison to the consultant team selected to develop the Parks and Recreation Master Plan.

1.2 RFP Timeline
RFP posted Thursday, March 24, 2022
Deadline to submit written questions Thursday, April 7, 2022 by 6:00pm PST
Posting of responses to questions Thursday, April 14, 2022 Deadline to submit proposals Thursday, April 28, 2022
by 6:00pm PST
Interviews (if needed) Week of May 16, 2022
Tentative award Tuesday, May 24, 2022

1.3 General RFP Conditions
The following instructions and conditions apply to this RFP:

Pre-Contractual Expenses
The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a proposal in response to this RFP;
• Submitting that proposal to the City of Hermosa Beach; 253
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• Negotiating with the City of Hermosa Beach any matter related to this RFP, proposal, and/or contractual agreement; or
• Any other expenses incurred by the consultant prior to the date of an executed contract.

Authority to Withdraw RFP and/or Not Award Contract
The City of Hermosa Beach reserves the right to withdraw this RFP at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFP. The City expressly reserves the right to reject any and all proposals in response to this RFP without indicating any reasons for such rejection(s). The release of this RFP does not obligate or compel the City to enter into a contract or agreement.

Authority to Revise RFP and Request Additional Information The City reserves the rights to amend the RFP at any time, to determine the successful respondent(s), and to reject any or all Proposals or their components. Should it be necessary for the City to issue addendums to this RFP during the proposal period, the City will notify the known holders of this RFP and post addendums to the City website.

Proposals shall acknowledge that the consultant is aware of all addendums which have been issued and has incorporated their provisions in their proposal by completing the Certification of Proposal Form.

The City reserves the right, to request additional information or clarifications from any consultant where it may serve the City’s best interest.

Other Conditions
• ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the consultant, the Scope of Work may be modified and refined during negotiations with the City. • AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant.
• AWARD OF PROPOSAL. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous proposal after consideration of all criteria. Should the selection criteria be requested, it shall be at the City’s discretion if the criteria is released prior to the final selection being made.
• COMPLIANCE WITH LAWS. All proposals shall comply with current federal, state, and other laws relative thereto.
• CONFLICT OF INTEREST. By signing the Certification of Proposal, the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposals, the consultant declares 254
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and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.
• DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable grounds for believing that any consultant is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a consultant is interested.

Consultants shall submit as part of their Proposal documents the completed NonCollusion Affidavit. • EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any).

Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded.

The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFP documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. • INTERPRETATION OF RFP DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of the specifications or other RFP documents, or finds discrepancies or omissions in the specifications, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Modifications to the RFP, including, but not limited to, the scope of work, can be made only by written addendum issued by the City. Proposers shall submit all questions in writing to the contact listed in the announcement. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFP documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFP documents. All such addenda shall become a part of the RFP document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file. Any prospective consultants who obtained a set of RFP documents are responsible for advising the 255
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City that they have a set of RFP documents and wish to receive subsequent Addendums.
• IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition.
• NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms.
• OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one proposal.
• OWNERSHIP. All data, documents and other products used or developed during the RFP process become the property of the City upon submission. All bid proposals and documents submitted in response to this RFP shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Proposals should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All Information contained within the proposals will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its bid proposal that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. • PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement with the City. Any proposed change to the agreement shall be identified in the response to the Request for Proposals (RFP) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement. • NO PUBLIC BID PROPOSAL OPENING/PUBLIC RECORDS ACT. Bid proposals shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants.

Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing proposals is not disclosed to other Consultants. Prices and other information concerning the proposals shall not be disclosed until a recommendation for award is made to the awarding authority. • PUBLIC RECORD. All proposals submitted in response to this RFP will become the property of the City upon submittal.
• REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted proposal are material and important, and will be relied on by the City in evaluation of the proposal. Consultant 256
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misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal.
• SEVERABILITY. If any provisions or portion of any provision, of this Request for Proposals are held invalid, illegal or unenforceable, they shall be severed from the Request for Proposals and the remaining provisions shall be valid and enforceable. • SUBCONTRACTOR INFORMATION. If the proposal includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFP for which each proposed sub consultant would perform services. If a sub consultant for work services to be performed exceeds $25,000 the sub consultant must contain all required provisions of the prime contract. • VALIDITY. Proposal must be valid for a period of 90 days from the due date. • WITHDRAWAL OF PROPOSAL. Consultants’ authorized representative may withdraw Proposals only by written request received by City Engineer before the Proposal Submittal Deadline.
2 Project Description

2.1 City Location and Characteristics
The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north by the City of Manhattan Beach, on the south by the City of Redondo Beach, on the east by the City of Redondo Beach and the City of Manhattan Beach, and on the west by the Pacific Ocean. The City limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles. Hermosa Beach includes nearly two miles of shoreline and varies in width between one-half mile and approximately one mile inland. Elevations in the City range from sea-level and rise up to 250 feet in elevation.

The City of Hermosa Beach serves a stable population of approximately 20,000 residents.

With a land area of 1.4 square miles, Hermosa Beach has a high population density, with approximately 14,200 people per square mile.

Hermosa Beach currently has 105 acres of parkland with a total of 20 parks, parkettes, and the beach. Community facilities and schools, which include a combination of buildings and recreational space, provide an additional 20 acres of land for outdoor recreation. The beach, which is owned by the City, provides a valuable and prominent open space resource for residents and visitors, accounting for 63 acres of open space.

The Hermosa Valley Greenbelt encompasses 19 acres, providing a vegetated open space corridor that runs north-south along the entire length of the City. The City’s largest parks or recreational spaces: the Community Center, Valley Park, South Park, and Clark Stadium are located adjacent to the Greenbelt, and smaller parks or parkettes, less than 1 acre in size, are distributed throughout the City. Parks within the City provide playgrounds, play fields, tennis, pickleball and basketball courts, a lawn bowling green, 257
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a skate park, picnic spaces, and the ability to program recreational activities for all ages.

The three school sites incorporate playgrounds, courts, and playing fields, which add to the range of recreational spaces available to the community when school is not in session.

Governed by a five-member City Council with members elected at large, Hermosa Beach operates under the council/city manager form of government as a general law city. Like the community, the Council is informed, educated, and engaged. The programs and services provided by the City are accomplished through eight City departments: City Clerk, City Manager, Community Development, Community Resources, Finance, Human Resources, Police, and Public Works.

2.2 Project Goals
The City of Hermosa Beach is seeking proposals from highly qualified individuals or firms to provide Project Management Services to support the City in its efforts to update its Parks Master Plan. The Project Manager will be responsible for the development and issuance of Request for Proposals (RFP) for a Park Master Plan Consultant along with oversight and management of the tasks assigned to the consultant team listed in Section

2.4. 2.3 Minimum Qualifications
• The Proposer must demonstrate significant professional experience providing, managing, or planning for recreation services in the public sector; • The Proposer must demonstrate availability to facilitate and attend night and weekend meetings as necessary;
• The Proposer must show they have no conflict of interest with regard to any work performed or identify any potential conflicts as a Project Manager for the City of Hermosa Beach; and
• The Proposer must show they have the requirements to obtain and maintain a City of Hermosa Beach Business License if selected.

2.4 City Proposed Scope of Services
The City of Hermosa Beach is seeking highly qualified individuals or firms to enter into a Professional Services Agreement to provide Project Management Services.

In general, the City is looking for creativity from proposers to provide an approach that will result in the efficient and effective development or provision of services. The City is therefore open to proposers identifying a different organization of tasks, or recommending the addition or removal of tasks, so long as the project objectives are met, and the rationale for additions or removal are clearly articulated. 258
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The successful Proposer will be expected to provide project management services including, but not limited to:

1. Development and Issuance of Request for Proposals (RFP) for Park Master Plan Consultant
• Work collectively with City staff, the Parks, Recreation and Community Resources Advisory Commission, and the Public Works Commission on the development of a Request for Proposals (RFP) to hire a consultant to develop and adopt a new Parks Master Plan.
• Work with City Clerk to issue the RFP and manage it through completion, including:
a. Ensuring that the RFP process follows City policies and procedures; b. Promptly respond to inquiries and questions of prospective consultants and post responses through an Addendum;.
c. Ensure that RFP timelines and milestones are met;
d. Manage the proposal review process including the coordination of interviews, if needed.
• Assist the Community Resources Manager with preparation of the consultant award staff report and provide a presentation to the City Council to select the preferred proposal.

NOTE: The following tasks 2-8 are preliminary pending input from the groups noted above and are tasks that the chosen consultant team will be requested to complete to fulfill the update to the City’s Parks Master Plan. The Project Manager will be responsible for oversight and management of the following tasks.

2. Inventory of Existing Facilities
• Evaluate the overall availability, access to, and connectivity of parks and open space in Hermosa Beach.
• Provide an inventory and conditions assessment report including each park’s amenities and facilities/buildings. The analysis should include reviewing overall facility conditions, current maintenance programs, current operations, utilization, deficiencies, lighting needs, signage, accessibility, health and condition of trees, and remaining useful life of amenities.
• Identify existing plans, programs, and partnerships that are relevant to the provision or operation of parks and open space facilities.

3. Recreation Needs Assessment
• Identify the various types of recreational activities and their proximity for residents of Hermosa Beach.
• Identify demographic and recreational trends that will influence the community's park needs in the next 20 years.
• Consider current gaps in facilities or recreational needs (geography, activity, age/ability, etc.) and identify potential future uses or desired amenities.

4. Goals, Strategies, and Park Improvements
• Develop an overall set of goals and strategies to guide future park improvement projects.
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• Identify proposed maintenance and operation standards for parks, parkettes, open space, and community recreational facilities.
• Identify the range of upgrades needed or desired at park facilities such as lighting, signage, irrigation, landscaping, trees, accessibility, hard scape/paving, access roads, playground, turf, picnic area and picnic shelter, sport fields, fencing, restrooms, park buildings and parking areas.

5. Financial Evaluation and Prioritization
• Identify and determine an operation and maintenance program and recommend a budget for each facility with respect to the maintenance budget forecast. • Provide a general cost estimate for the range of proposed upgrades at each facility. The cost estimates should be of sufficient detail so that they may be incorporated into future Capital Improvement Programs (CIP). • Identify priority projects based on condition, community need, or funding/partnership opportunities.

6. Funding, Implementation, and Ongoing Maintenance
• Identify the range of financing needs and options for implementation including assessments, impact fees, grants, and partnerships.
• Identify future policy or ordinance changes that may be needed to implement the Parks Master Plan.
• Develop an implementation program for the City to track, and measure implemented recommendations from the Parks Master Plan. The City prefers a userfriendly web-based tool with the ability to download and save the tracking information.
• Develop a review process to facilitate regular review and assessment of the City's facilities, policies, and partnerships in providing high quality parks and recreational facilities.

7. Community Engagement
Hermosa Beach has a highly engaged community and anticipates that a high-level community engagement effort with both virtual and in-person tactics will be necessary in the successful update of its Parks Master Plan. The City encourages Proposers to include the use of technology beyond email and social media in soliciting input and to organize and lead at least three (3) community wide workshops, town halls, and/or walking tours. • Facilitate a minimum of six (6) Working Group meetings. • Conduct a series of at least five (5) Focus Group meetings, to be organized by geography or recreational activity.
• Prepare and analyze the results of an online community survey. • Develop content and promotional materials for the project including flyers, website and social media content, and handouts.
• Prepare for and present materials at:
o at least three (3) meetings of the Parks, Recreation, and Community Resources Advisory Commission.
o at least one (1) meeting of the Public Works Commission. 260
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o a joint meeting of the Public Works Commission; Planning Commission; Parks, Recreation and Community Resources Advisory Commission, and City Council (total of one meeting).
o a separate meeting to the Hermosa Beach City Council to consider adoption (total of one meeting).

8. Additional Tasks
Proposers should incorporate the following add-on tasks into their Approach and Budget should the need arise for the City to request additional project management support.

These should be itemized in the budget on a per meeting or per unit basis. • Additional Workshops, Town halls, or Walking tours
• Additional Working Group or Focus Group Meetings
• Attendance at Informal Events or Presentations to Community Organizations • Additional Presentations to City Commissions or Council

2.5 Work to be Performed or Provided by the City
The City will perform the following tasks or functions related to this project.

1. Process and distribute data requests.

2. Post/distribute public information announcements, website updates, workshop agendas/reports.

3. Prepare and execute agreements with all entities.

4. Identify the members of the Working Group.

5. Schedule times and facilities reservations for meetings and workshops.

6. Upon contract award, City will provide copies of available records.

7. Act as liaison with the appropriate decision-making bodies. 3 Proposal Submittal Instructions

3.1 Proposal Format
Proposals must be submitted in a sealed envelope or box bearing the name of the consultant, clearly marked, and submitted only to the following address:

RFP 22-001:

Parks and Recreation Master Planning Project Management Services City of Hermosa Beach
Attn: Lisa Nichols
Community Resources Department
710 Pier Avenue
Hermosa Beach, CA 90254

3.1.1 Hard Copy Proposals
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Proposers shall submit one original and four copies of the proposal for a total of five bound documents. One hard copy of the cost proposal (fee schedule) shall be in a separate sealed envelope, clearly marked “Cost Proposal”.

If discrepancies are found between the copies, or between the original and copy or copies, the “ORIGINAL” will provide the basis for resolving such discrepancies. If one document is not clearly marked “ORIGINAL", the City reserves the right to use any copy of the proposals as the Original.

All proposals shall be submitted on standard 8.5” by 11” paper and printed double-sided.

Exhibits may be 11” by 17” paper as needed. Proposers should minimize the use of plastic film/dividers and other materials that cannot be recycled.

All pages should be numbered and identified sequentially by section.

3.1.2 Electronic Submittal
Proposers shall submit an electronic PDF version of their proposal by email to the project manager at [email protected]. The cost proposal shall also be submitted in the same email, but as a separate PDF attachment. Attachments may not exceed a combined total of 20 MB.

3.2 Proposal Content
Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals should include the sections as described in greater detail below. Do NOT include marketing brochures or other promotional material not connected with this RFP.

3.2.1 Cover Letter
Proposal must be accompanied by a cover letter, signed by an individual authorized to bind the proposing entity. An unsigned proposal is grounds for rejection. The cover letter should include an introduction of the firm and summary statement of professional qualifications.

3.2.2 Firm Profile
Proposers should provide a brief profile of the prime consultant and any sub-consultants.

Information should include, but is not limited to the following information:
• Official name and address.
• Name, address, and telephone number of the consultant’s primary point of contact.
• Type of business entity of consultant (corporation, company, joint venture, etc.).

Please enclose a copy of the Joint Venture Agreement if entity is a joint venture. 262
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• Federal Employer I.D. Number.
• Address, telephone numbers and fax numbers of each of the proposing firm’s locations.
• Indication whether firm is totally or partially owned by another business organization (parent company) or individual.
• Number of years consultant has been in business under the present business name.
• Number of years of experience the consultant has had in providing required, equivalent, or related services.
• Any failures or refusals to complete a contract, and explanation.

3.2.3 Project Understanding and Approach to Scope of Work Proposers should include in this section a statement of project understanding, organizational chart, approach to work program and summary of deliverables, described in greater detail below.

Statement of Project Understanding
Consultant must include in this section its understanding of the project and understanding of the Scope of Services noted herein. Consultant should be able to articulate a thorough understanding of the State, County and Local requirements, and other industry standards applicable to the project or services to be provided.

Organizational Chart
Consultant shall include an organizational chart that reflects key staff and roles/responsibilities of each individual assigned to provide services under this Proposal.

Any roles or topics in which the proposer anticipates utilizing the expertise of subcontractors should be clearly identified.

Approach to Work Program (Required and Optional Tasks)
The City is seeking an effective, efficient and creative approach to preparing work products and meeting the City’s goals. In this section, proposers should include their recommended timeline and approach to providing the requested professional services and tasks noted in the Scope of Services in the RFP. The approach to the work plan shall be of such detail to demonstrate the proposer’s ability to accomplish project objectives.

This section should also include proposed approaches and techniques to engagement community and stakeholders in the process of developing the project.

The proposer’s approach should provide detail on both the required and optional tasks identified in the scope of work, as well as any additional tasks recommended by the proposer to successfully achieve the project objectives.

Summary of Deliverables
Proposer should identify the major deliverables, indicate the number of drafts or versions anticipated in the scope of work and budget, and the format in which the deliverable will be provided (electronic or hard copy) for each required and optional task. 263
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Roles and Responsibilities for City Staff
Proposer should summarize any services NOT provided by their firm that are listed in the Scope of Work. Consultant shall also list any resources, City assistance or other items expected to be provided by City beyond those listed in Section 2.5, “Work to be Performed or Provided by the City”. Consultant may additionally itemize those services which are further required but are not noted in the aforementioned paragraphs as requirements. Consultant will title this section as Additional Services.

3.2.4 Project Management Plan
Key to a creative, effective, and efficient delivery of the project is close coordination and communication between the City, community, and the selected consultant. In this section, proposers should provide a project schedule, and describe the firm or project manager’s approach to communications and quality assurance/quality control.

Schedule
Proposers should present a schedule that details the timing and sequence of project tasks, deliverables, and community engagement efforts.

Communications Approach
Proposers should describe their recommended or preferred approach to project communications between the City and Consultant Team. This should include detail on the frequency of project check-ins, progress updates, and meeting locations (i.e. phone, email, in-person). Communications protocols for coordinating with other City departments, agencies, and the community can be established during project kick-off.

Quality Assurance/Quality Control Approach
Describe the firm’s QA/QC processes that will be adhered to during the term of the agreement. Describe the Consultant’s method of ensuring that the assigned personnel’s quality of work is high.

3.2.5 Experience and Qualifications
Proposers should include in this section a summary of relevant projects, contact information for references, and information about the experience, qualifications, and availability of key personnel, described in greater detail below.

Summary of Relevant Projects
Proposers should highlight representative projects that are similar in scope and size to this project to demonstrate the firm’s depth of experience and familiarity with similar projects.

For each project, please include the following information, at a minimum:
• Year started and completed (if relevant)
• Contracting Agency + Department
• Project Description
• Key Personnel Assigned
• Contract Value
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References
Consultant must provide at least three references for which consultant has provided services similar in scope as set forth in the RFP or demonstrating relevant experience within the last five (5) years. Reference information should include:
• Name of agency
• Name of agency project manager
• Email address and telephone number of contact person
• Description of project or services provided
Experience and Qualifications of Key Personnel
The consultant shall provide resumes indicating the experience and qualifications for the key personnel identified in the organization chart. Consultant shall also include the number and type of additional support personnel who will be providing services. At a minimum, the resume for each team member should include:
• Name
• Position and Role for This Project
• Degrees and Certifications
• Professional Memberships/Registrations
• Summary of Experience
• Work on Representative Project Similar in Scope
If sub-consultants are to be used as part of this proposal, a resume of the sub-consultant and relevant experience is to be included in the same format.

Assignment of Key Personnel
It is the City’s preference to have the key personnel identified in the Organizational Chart remain with the project during the term of the agreement. In this section, please indicate the availability of key personnel to pursue completion of this project in terms of the involvement in other projects that are presently in your firm’s backlog.

After contract execution the Consultant should not substitute key personnel (project manager and others listed by name in the proposal) or sub-consultants without prior written approval from the local agency. The consultant must request and justify the need for the substitution and obtain approval from the agency prior to use of a different subconsultant on the contract. The proposed substituted person must be as qualified as the original, and at the same or lower cost for engineering types of consultant contracts, the Consultant’s project manager shall have all the necessary credentials to qualify him/her as a project manager for this project.

In the event there are proposed changes in key personnel, including sub-consultants, during the term of the agreement that are outside of the consulting firm’s control, the consultant shall prepare a transition plan that is presented to the City’s project manager for review.

3.2.6 Required Forms
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Consultant shall review, acknowledge and submit the following forms:
• Certification of Proposal. Proposer is required to sign and submit the Certification of Proposal including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFP.
• Non-Collusion Affidavit. Proposer is required to sign and submit the NonCollusion Affidavit. • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement.
• Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement.

3.2.7 Cost Proposal
Printed cost proposals shall be submitted in a separate sealed envelope with the proposal, labeled “Cost Proposal” and indicate the firm’s name. Electronic copies of the cost proposal may be submitted in the same email but provided as a separate, clearly marked “cost proposal” PDF file.

Consultant should provide the estimated fee to successfully fulfill the Scope of Work detailed in this RFP. Required and optional tasks should be consistent with the tasks listed in the Scope of Services and be clearly marked in the fee schedule to facilitate consistent comparison of costs between proposals. The Cost Proposal should detail the scope of services by task, identifying project team members, hourly billing rates, and estimated hours per task. The Cost Proposal should also include any direct costs such as travel, equipment, printing/materials.

The Cost Proposal must also state if the proposed hourly rate(s) for key personnel is guaranteed for the term of an agreement (if awarded) or if it is subject to adjustments. If subject to adjustments, consultant must state the frequency of adjustments and how adjustments are determined.
4 Proposal Evaluation and Selection

4.1 Proposal Review Process
The City will evaluate all proposals received in accordance with the evaluation criteria.

The City shall not be obligated to accept the lowest priced proposal, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer. Evaluation scores will not be released until after award of proposal, if one is made.
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Following the review of proposals by the City’s team, the City may invite short-listed consultants to be interviewed by a panel of City staff, which may include non-city personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposers. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to, the solicitation requirements.

Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing Proposers.

The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract, the City may request modifications to the proposed scope or to the technical team or other elements of the proposal. If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commence following contract award and satisfaction of contract requirements.

4.2 Evaluation Criteria
Proposals will be evaluated on the basis of their response to all provisions of this RFP. The City of Hermosa Beach will use the following criteria in its evaluation of proposals, interviews with selected consultants, or verification of references. The categories will be weighted approximately as follows.

Approach and Methods (30%):
• A well thought-out and tailored approach to the technical work that responds to the project’s particular issues and needs.
• Incorporation of innovative and/or creative approaches for providing the service that will maximize efficient, cost-effective operations or increased performance capabilities.
• Evidence of the team’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management project management plan.

Relevant Experience & Expertise (30%):
• Recent experience preparing similar projects or providing similar services for jurisdictions.
• Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements.
• The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project
• The team’s experience and ability to clearly communicate technical concepts and terminology with the community.
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Timeframe and Costs (30%):
• Display of a proposed schedule and timeline that meets any specific conditions laid out in the RFP or accomplishes the project objectives in a reasonable timeframe.
• Delivery of a clear and reasonable project budget that provides sufficient detail on the costs for required and optional services.
• Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns.

Administration (10%):
• Ability to comply with the timeline, terms, and billing procedures. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement.
5 Contract Expectations

5.1 Contract Period
The Contract Period will be established following submittal of proposals and be based on a reasonable amount of time needed to complete the work.

5.2 Professional Services Agreement
The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement.

5.3 Standards of Work
In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense.

5.4 Invoicing and Payment
The contract will be set up as a fixed fee with a not to exceed rate to be billed monthly based on hours worked. Invoices are to be submitted monthly. The invoices shall reference the project title, and must list the charges by task, worker classification, hours, billing rate, and totals. Back up information must be submitted together with the invoices.

Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task.
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5.5 COVID-19 Vaccination Policy
The selected consultant will be expected to comply with the City’s COVID-19 Vaccination Policy. The selected consultant would be required to provide a letter of attestation that all employees assigned to the agreement are either fully vaccinated or covered by an approved medical or religious exemption. Proposers should indicate any inability to meet this requirement.
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6 Attachments and Required Forms

6.1 Maps or Design Plans

6.1.1 City Map
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6.2 Sample Professional Services Agreement
Sample Professional Services Agreement

CONTRACT FOR PROFESSIONAL SERVICES TO
________________________________________________________________ BETWEEN THE CITY OF HERMOSA BEACH AND ___________________________ This AGREEMENT is entered into this day of , 2021, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”).

R E C I T A L S
A. The City desires to __________________________________________.

B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:

CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT a total of $ , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month.

CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.

SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office 271
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space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, 272
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loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.
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A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 274
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3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY.

At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.

USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.

FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim 275
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within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.

NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: ATTN:

Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 276
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B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party.

There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.

ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience 277
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in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.

USE OF LOGO. The City grants the Consultant permission to use its name, logo and/or trademark in deliverables produced by the Consultant on the behalf of the City, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONTRACTOR for use in materials. The CONTRACTOR will, in turn, only use the most current logo of the CITY.

DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
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COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT
[MAYOR/CITY MANAGER] By: NAME/TITLE
ATTEST:

Susan Morrow, Interim City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Michael Jenkins, City Attorney

6.3 Required Forms

6.3.1 Certification of Proposal
RFP #: _________
The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP).

1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or 279
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employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP.

3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

4. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.

5. The proposal response includes all of the commentary, figures and data required by the Request for Proposal

6. The proposal shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________

8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
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6.3.2 Non-Collusion Affidavit
RFP #: _________
The undersigned declares states and certifies that:

1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This proposal is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.

5. All statements contained in the Proposal and related documents are true.

6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal.

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
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6.3.3 Compliance with Insurance Requirements
RFP #: _________
The selected consultant will be expected to comply with the City’s insurance requirements contained within this RFP.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
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RFP 22-001 City of Hermosa Beach

6.3.4 Acknowledgement of Professional Services Agreement RFP #: _________
The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
_______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ __________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
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Request for Proposal No. 22-001
Parks and Recreation Master Planning
Project Management Services
to:

City of Hermosa Beach
Community Resources Department
April 28, 2022
Prepared By:
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Parks and Recreation Planning Project Management Services 1 Table of Contents
Cover Letter 2
Firm Profile 3
Project Understanding and Approach to Scope of Work 4
Project Management Plan 7
Experience and Qualifications 24
Required Forms 26
Cost Proposal Separate Envelope
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Parks and Recreation Planning Project Management Services 2 April 28, 2022
Lisa Nichols
City of Hermosa Beach
Community Resources Manager
Community Resources Department
710 Pier Avenue
Hermosa Beach, CA 90254
RE: Parks and Recreation Master Planning Project Management Services Dear Ms. Nichols and Consultant Selection Committee,
Catalyst Consulting is very pleased to submit this proposal for the Parks and Recreation Master Planning Project Management Services for the City of Hermosa Beach. I am excited about this project and what the results will mean to the residents of Hermosa Beach.

I have always been passionate about public service and been fortunate to have served at the highest levels of management for over 40 years. I have extensive experience in managing a variety of Parks and Recreation Master Planning projects for the City of Torrance in my position as the Community Services Director. With regard to my involvement in large capital improvement projects, I served as the Project Manager for the design and build of the $3,500,000 Dee Hardison Sports Center; the $1,500,000 Madrona Marsh Nature Center; and the $3,200,000 Toyota Sports Complex. I also have a great deal of experience in the development and implementation of many general park improvements including installation of playground equipment, Splash Pad, turf renovations, outdoor large picnic spaces, and the design of active open space sports areas.

I believe that due to my recent experiences and knowledge gained serving as the Interim Community Resources Manager for the City of Hermosa Beach, I can bring a very focused and strategic approach that will serve as an advantage for both the city and residents. I have a deep understanding of the residents recreational and open space needs, and am equally knowledgeable of the city’s goals and objectives in order to meet their communities recreational needs.

I welcome the opportunity to meet in person and present my approach and qualifications to perform this exciting project.

Sincerely,
John Jones
Catalyst Consulting,
Principal Owner
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Parks and Recreation Planning Project Management Services 3 FIRM PROFILE
Catalyst Consulting started on December 20, 2020, with the business being conducted by “An Individual” serving as a DBA for John Riley Jones, who is the only employee and Principal Owner for this company. The official name and address are as follows:

Catalyst Consulting
26545 Hawkhurst Drive
Rancho Palos Verdes, CA. 90275
Principal Owner: Mr. John Jones
Primary Contact #: (310) 702-1102
www.CatalystConsulting.info
My Federal I.D. Number is 554-31-9329
My place of business is listed above and I do not have a fax number. Catalyst Consulting is not owned by any other organization or individual, and is solely under the control of John Riley Jones. Mr. Jones has been owner of Catalyst Consulting since December 20, 2020 and has been in the consulting business for a little over 1 year 4 months at the time of this submittal.

I have over 40 years of experience as a Recreation Professional and have extensive experience in managing many large capital projects for the City of Torrance as I served as the Community Services Director. With regard to my involvement in large capital improvement projects, I served as the Project Manager for the design and build of the $3,500,000 Dee Hardison Sports Center; the $1,800,000 Madrona Marsh Nature Center; and the $3,200,000 Toyota Sports Complex. I also have a great deal of experience in the development and implementation of many general park improvements including installation of playground equipment, Splash Pad, turf renovations, outdoor large picnic spaces, and the design of active open space sports areas. I have not had any failures to complete a contract.
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Parks and Recreation Planning Project Management Services 4 PROJECT UNDERSTANDING AND APPROACH TO SCOPE OF WORK
The City of Hermosa Beach is seeking to develop a new Parks and Recreation Master Plan that is concise, user-friendly, and visionary with regards to the health and vibrancy of the City’s parks, recreation programs, and open spaces. The purpose of the Master Plan is to create a clear set of objectives that will provide direction to City staff, the Parks, Recreation and Community Resources Advisory Commission, the Public Works Commission, and the City Council for rehabilitation and improvement, potential development and expansion, enhancement and maintenance of the City’s parks open system, recreation facilities, and Recreation Services programs and services for the short-term, mid-term, and long-term.

The scope of this RFP is to select an individual or firm to serve as the Project Manager and represent the City’s interests in adopting a new Parks and Recreation Master Plan. The Project Manager will serve as the agent of the City, and be responsible for the development and issuance of the Request for Proposal (RFP) for a Park Master Plan consultant, and act as the liaison to the consultant team selected to develop the Parks and Recreation Master Plan.

I recognize that the need for this Master Plan is to provide direction and strategic goals for the next five to twenty-five years. To achieve that end, the expectations for the Project Manager are as follows:

1. Develop, Solicit and Execute an RFP for a Park Master Plan Consultant. (estimated timeline to complete: 6 months)
To lead and manage: 1) The RFP Process to get the Parks and Recreation Master Plan out to bid will consist of developing a Draft RFP and meeting with both the Parks, Recreation and Community Resources and Public Works Commissions for final review before bringing the Final Draft RFP to City Council for approval. 2) Execute the RFP by throwing a broad net out to Park Master Plan Consultant Firms. 3) Once bids are received, review with identified staff members the proposals submitted and interview the top consultant teams. 4) Provide a recommendation to the City Council on 288
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Parks and Recreation Planning Project Management Services 5 the selection of the consultant to implement the Parks and Recreation Master Plan. 5) Gain formal approval from the City Council for a contract with selected consultant and gain direction from the City Council to work with the City Manager or designated representative to form and appoint a working group based on criteria/groups identified by the City Council.

2. Once approved, the Project Manager will coordinate signature of contracts and provide oversight and management of the Park Master Plan Consultant.

Provide guidance and direction to the Park Master Plan Consultant for: 1) Posting/distributing public information announcements, website updates, workshop agendas/reports, to gain a broader base of participation from the community. 2) Work with the City to schedule times and facilities reservations for meetings, workshops, and focus groups. 3) Serve as liaison with the appropriate decision-making bodies. 4) Provide stakeholder information as needed to conduct community engagement and participate in all or as many of the events as possible.

3. Project Manager will coordinate with Park Master Plan Consultant to accomplish the following: (estimated timeline to complete: 18 months)
• Inventory of Existing Facilities.
• Recreation Needs Assessment through Community Engagement. • Goals, Strategies and Park Improvements.
• Financial Evaluation and Prioritization.
• Funding, Implementation and Ongoing Maintenance.
• Implementation of a Quality Control Tracking System to ensure Quality Assurance.
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Parks and Recreation Planning Project Management Services 6 4. Project Manager will work with the Park Master Plan Consultant to coordinate Progress Reporting.

To hold progress meetings with the Consultant at minimum of one (1) time per month until the Master Plan is completed: 1) The consultant shall supply a digital copy of all completed or partially completed reports, studies, forecasts, maps or plans as deemed necessary at least three (3) working days before each progress meeting, 2) These progress meetings will be scheduled as necessary, at key times during the development of the Parks and Recreation Master Plan.

5. Project Manager will provide guidance for the Park Master Plan Consultant on the development of the Final Plan and Supporting Materials.

The Parks and Recreation Master Plan must include the following: 1) Written goals, plans, objectives, and policy statements that articulate a clear vision and "road map" and model for the City of Hermosa Beach's future. 2) A summary of existing conditions, inventories and Level of Service analysis. 3) Charts, graphs, maps and other data as needed to support the plan and its presentation to the appropriate audiences. 4) An Action Plan. 5) Deliverables will include a digital draft for review and a digital final copy of the Final Master Plan, in PDF and original editable format.

ORGANIZATIONAL CHART

SINGLE ENTITY
John Jones, Principal Owner
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Parks and Recreation Planning Project Management Services 7 ROLES AND RESPONSIBLITIES FOR CITY STAFF
• Process and distribute data requests.
• Post/distribute public information announcements, website updates, workshop agendas/reports.
• Prepare and execute agreements with all entities.
• Assist with print services.
• Identify the members of the Working Group.
• Schedule times and facilities reservations for meetings, focus groups and workshops.
• Upon contract award, City will provide copies of available records. • Act as liaison with the appropriate decision-making bodies.

PROJECT MANAGEMENT PLAN
I propose a comprehensive planning approach to address the requirements of serving as the Project Manager as well as managing the selected Consultant for the Parks and Recreation Master Plan Project. This comprehensive planning approach will deliver a living and working document that provides guidance for both short-term and long-term goals in a financially sustainable and achievable manner. Following is a detailed approach to develop the Plan related to implementing specific actions items once the selected Park Master Plan Consultant (PMPC) is selected.

Scope of Work
Task 1: Work Plan (Project Management, Progress Reporting, and Data Review)
Kick-off Meeting & Project Management – The Project Manager will coordinate a kick-off meeting that should be attended by the key City staff and selected PMPC Team members to confirm project goals, objectives, and expectations that will 291
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Parks and Recreation Planning Project Management Services 8 help guide actions and decisions of the Consulting Team. Detailed steps of this task include:
• Confirmation and Outcomes – The project goals, objectives, scope, and schedule will be confirmed. Discuss expectations of the completed project. • Communications – Confirmation on lines of communication, points of contact, level of involvement by City staff and local leaders, and other related project management details. Also, protocols and procedures for scheduling meetings should be agreed upon.
• Progress Reporting – The Project Manager will coordinate with the selected PMPC to hold meetings as often as necessary, but no less than once per month until the final plan is approved by the City Council. The Project Manager will coordinate with the PMPC to supply the City representative with copies of all completed or partially completed reports, studies, forecasts, maps or plans as deemed necessary at least three (3) calendar days before each progress meeting.
• Project Branding and Social Media Strategy – The Project Manager and PMPC will work with the City to develop a project brand for the Plan. This could include specific Project Name, Logo, Hashtags, etc. and will be woven into all aspects of project communication and outreach.
• Prepare Database of Stakeholders – The Project Manager and PMPC will work with the City who will gather contact information from a variety of sources within the City. This information will be used in the key leadership/focus group interview portion of the Master Plan.

Meetings – City staff review meeting of scope, timeline, benchmarks, deliverables (Project Manager, PMPC and City staff), and work plan.

Deliverables – Work timeline, updated periodically (if needed); updated and detailed work scope (if necessary); Identify information and data needed from City staff; and Identify relevant stakeholders.
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Parks and Recreation Planning Project Management Services 9 Task 2: City Policy and Standards Review Regarding Park Infrastructure The Project Manager and PMPC will work with City staff on assembling for review all existing City of Hermosa Beach strategic planning documents to confirm relevance and value with the final Park Master Plan recommendations.

The Project Manager in coordination with the PMPC will coordinate a meeting with City staff for a facility walk-through to review current park conditions and maintenance practices, as well as City standards and policies in order to collect and utilize City staff’s existing documentation effectively regarding park infrastructure.

Meetings: Intra-Department City staff meeting, and staff meeting to review findings.

Materials to be provided by city:
• City Comprehensive Plan (General Plan): to include the new and updated document.
• Park & Open Space ‘As-Built’ Plans and/or GIS base maps. • Maintenance policies, procedures, handbooks, and schedules. • List of Recreational Services/Programs.
• City details and specifications.

Deliverables: The Project Manager will coordinate with the selected PMPC to provide a digital Draft and Final Report summarizing existing infrastructure; proposed improvements and associated plans; and recommendations related to improved/enhanced maintenance practices and policies. The report will also identify facility and program gaps, and provide suggestions for the most feasible means to address these gaps through new projects, alterative services delivery approaches, new/updated policies and/or modification to existing capital improvement projects.
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Parks and Recreation Planning Project Management Services 10 Task 3: Existing Parks, Facilities & Programs Inventory/Analysis A. Assessment of Existing Parks, Facilities and Programs – The Project Manager will work with the PMPC team to compile a comprehensive inventory and analysis of all programs/services offered by the City. The inventory will also include an analysis of the user groups and times of usage for primary facilities. An analysis of the City’s recreational programs will be performed as part of this task to determine the level of recreational needs currently being served by the City, and to identify those recreational areas that are lacking or not being offered in Hermosa Beach. The Team will also review and analyze existing recreation locations (city/county/statepublic) to expand the City’s recreational facilities, related operating maintenance requirements, and identifying potential revenue sources, and operating/maintenance requirements. The inventory and analysis will include an extensive overview for each individual park and recreational facility.

B. Park Classifications and level of Service Standards – The Project Manager and PMPC Team will analyze the City’s park types and reassess the categories and naming conventions to reflect changes and in anticipation of future changes in the system. Also, park classifications, design standards, and preferred facility standards for all park sites, trails, open space amenities including common areas and indoor and outdoor facilities will be provided. These classifications will consider size, population served, length of stay, and amenity types/services. Facility standards include level of service standards and the population served per recreational facilities and park amenities. Any new or modified classification standard will be approved as required. These classifications will consider size, population served, length of stay, and amenity types/services and will factor in NRPA’s standard and California specific. 294
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Parks and Recreation Planning Project Management Services 11 C. Geographical Analysis through Mapping – The Project Manager and PMPC Team will work with the City to determine appropriate GIS mapping.

This includes mapping by classification and major amenities by facility standards as applied to population density and geographic areas. A service area is defined as a measured area around a park or amenity whose radius encompasses the population associated with the appropriate facility standard for each park classification and amenity. Using the facility standards and service areas provided by the Consulting Team for each park and major facility type, a series of maps by each park classification and major amenities will be prepared. This mapping will identify gaps and overlaps in service area. It is assumed that the City will provide base GIS information including inventory and general location of park sites and amenities. The Project Manager will coordinate with the Consultant Team to provided maps in digital format (Adobe Acrobat PDF format), hard copy, and raw GIS data in a format compatible with that of the existing or designated city of Hermosa Beach GIS system.

Meetings:
• City staff and maintenance review meetings.
• Hermosa Beach Unified School District.

Deliverables:
• The Project Manager will coordinate with the selected PMPC to provide a HBUSD meeting agenda.
• Existing and Potential Recreation Facilities and Programs Inventory/Analysis Draft Final Report. A comprehensive assessment form will be created of each park. A spreadsheet will summarize key attributes of all parks and facilities and serve as the basis for the development of the Master Plan recommendations.
• Park Classifications and Level of Service Standards.
• Gap Analysis Plans.
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Parks and Recreation Planning Project Management Services 12 Task 4: Demographics Analysis
A. Demographic & Recreation Trends Analysis – The Project Manager and PMPC Team will utilize the City of Hermosa Beach’s projections and supplement with census tract demographic data obtained from Environmental Systems Research Institute, Inc. For comparison purposes data will also be obtained from the U.S. Census Bureau. This analysis will provide an understanding of the demographic environment for the following reasons:
• To understand the market areas served by the City of Hermosa Beach and distinguish customer groups.
• To determine changes occurring in the City of Hermosa Beach and the region, and assist in making proactive decisions to accommodate those shifts.
• Provide the basis for Equity Mapping and Service Area Analysis.

The demographic analysis will be based on the US 2010 Census Information, 2020 updated projections, and 5- and 10-year projections. The following demographic characteristics will be included:
• Population density; Age distribution; Households; Gender; Ethnicity; Household Income.

The analysis will also identify underserved user groups, including the disabled and dog owners. From the demographic base data, sports, recreation, and outdoor trends are applied to the local populace to assist in determining the potential participation base within the community. Demographics to review will include City Demographic information (2010 & 2020 US Census data); Hermosa Beach School District data; National Parks and Recreation Society survey data; and the California Parks and Recreation survey data.
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Parks and Recreation Planning Project Management Services 13 Task 5: Gather and Assess Community Needs
The Project Manager and PMPC Team will utilize a robust public input process to solicit community input on how the recreation system and programs meet the needs of the residents into the future. This task is an integral part of the planning process. A wide range of community/participation methods may be utilized with traditional public meetings. The Project Manager will coordinate with the PMPC the preparation of a community outreach agenda to include the number and types of meetings which will be held. Also, a statistically-valid needs assessment survey will be conducted to identify community needs and issues related to recreation programs and facilities. Specific tasks include:

A. Public Engagement/Advocacy Strategy – The public engagement process will work hand-in-hand with the development of an advocacy strategy for the Master Plan.

B. Key Leadership/Focus Group/Stakeholder Interviews and Public Meetings/Workshops - The Project Manager will coordinate with the PMPC Team to develop content and promotional materials for the Park Master Plan Project including flyers, website and social media content, and handouts. The Project Manager will coordinate with the PMPC Team to perform community wide workshops, town halls, and/or walking tours as well as conduct focus groups and key leadership interviews with the community to evaluate their vision for recreation in the Hermosa Beach community.

This will include facilitating the following meetings:
o Minimum of three (3) community wide workshops, town halls, and/or walking tours;
o Minimum of six (6) working group meetings;
o Conduct a series of at least five (5) focus group/stakeholder group meetings to be organized by geography or recreational activity; and o Prepare and analyze the results of an online community survey. 297
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Parks and Recreation Planning Project Management Services 14 Presentation of Materials - The Project Manager and PMPC Team will present materials at:
o Minimum of three (3) meetings of the Parks, Recreation, and Community Resources Advisory Commission;
o Minimum of one (1) meeting of the Public Works Commission; o Minimum of one (1) joint meeting of the Public Works Commission; Planning Commission, Parks, Recreation and Community Resource Advisory Commission and City Council;
o Minimum of one (1) meeting with the Hermosa Beach City Council to consider adoption of the Park Master Plan.

During these meetings the selected PMPC will gain an understanding of the community values, as well as determine the priority for recreation facilities and programming needs of the City. It will be important to get maximum media exposure to inform citizens of the purpose and importance of the meetings and clearly note time and locations. These meetings would offer the public an opportunity to participate in the planning process and to provide feedback on the proposed options. The purpose of these meetings will be to ensue opportunities for the general public to discuss their priorities and perceptions surrounding community services. These meetings will also afford the opportunity to subtly educate the public on the opportunities, benefits, and constraints of the Community Resources Department.

C. Electronic Survey - The Project Manager and PMPC Team will also create an online survey. This survey will be promoted through the Project website and the City’s website and promotional mediums to maximize outreach and response rates. These surveys would provide quantitative data and guidance in addition to the stakeholder and focus groups in regards to the recommendations for park amenities, specific programs, facility components, usage, and pricing strategies.
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Parks and Recreation Planning Project Management Services 15 D. Statistically-Valid Survey - The Project Manager will coordinate with the PMPC Team to create a random, scientifically valid community-wide household survey to quantify knowledge, need, unmet need, priorities and support for system improvements that include facility, programming, and park needs of the City.

E. Real-time Customer Feedback Application - The Project Manager will coordinate with the PMPC Team to provide a real time, GPS location-based customer feedback app for the community to participate in the Master Planning process. As technology evolves and more millennials use apps and mobile devices to engage, this will provide for a customized App based tool for the City to obtain feedback from any specific site or GPS location from the diverse community members during the entire process.

Meetings:
• (3) Community wide workshops, town halls, and/or walking tours; • (6) Working group meetings;
• (5) Focus group/stakeholder group meetings;
• (3) Parks, Recreation, and Community Resources Advisory Commission meetings;
• (1) Public Works Commission meeting;
• (1) Joint meeting of the Public Works Commission, Planning Commission, Parks, Recreation and Community Resources Advisory Commission and City Council meeting; and
• (1) City Council Presentation meeting for adoption of the Park Master Plan.

Deliverables:
• Community Meeting Agendas and Reports – one for each meeting. 299
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Parks and Recreation Planning Project Management Services 16 • Working Group Meeting Agendas and Reports – one for each meeting. • Focus Groups/Stakeholders Meeting Agendas and Reports – one for each meeting.
• Parks, Recreation, and Community Resources Advisory Commission Study Session Agenda and Reports – one for each meeting.
• Community Survey Sample and final Draft for Parks, Recreation, and Community Resources Advisory Commission Review.
• Survey results and Survey analysis report.

Task 6: Facility Master Plan & Opportunity Sites

1. Prioritized Facility Priority Rankings - The Project Manager will coordinate with the PMPC Team to synthesize the findings from the community input, survey results, standards, demographics and trends analysis, park. beach and facility assessment, services assessment and the service area mapping into a quantified facility priority ranking. The analysis will include probable future parks; facilities; open spaces and trail needs based on community input; as well as California and National user figures and trends.

2. Capital Improvement Plan – It is recommended to develop a three-tier capital improvement plan that will assist the City of Hermosa Beach in the inevitable and continuous rebalancing of priorities and associated expenditures. This Plan will outline priorities for maintenance, repair, and rehabilitation of existing parks, trails, and open space infrastructure, as well as opportunities for enhancement, expansion, and the introduction of new infrastructure. Cost estimates will be provided for all project recommendations. Recommendations will also reflect incremental staffing required above current maintenance staffing levels. Existing infrastructure that should not be replaced will be identified and all capital projects will be 300
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Parks and Recreation Planning Project Management Services 17 incorporated into short-term, mid-term, and long-term capital improvement programs.

3. Conceptual Planning - The Project Manager will coordinate with the PMPC Team to create a site master plan and a written summary for each individual park. These plans will identify “Opportunity Sites”, areas within Hermosa Beach where parkland or open space could be acquired to expand recreational areas.

Meetings:
• City staff initial review of plans.
• City staff to finalize plans.

Deliverables:
• Site Master Plans
Task 7: Draft Park Master Plan Report
The Draft Parks and Recreation Master Plan Report will analyze all of the data from the previous tasks and synthesize that information into a comprehensive report. The Project Manager and the PMPC Team will make a recommendation which consider the current and future needs related to parks; conditions of existing facilities; and cost estimates of modifications related to how the current parks, trails, open space, and recreational facilities should be maintained, modified, or enhanced to serve short, medium and long term needs of the community. The recommendations and prioritization of recreational needs will be reviewed and discussed at a community meeting and with the Parks, Recreation and Community Resources Advisory Commission.

The Project Manager and PMPC Team will work with City staff in preparing the draft Park Master Plan Report. This report will include a matrix that summarizes the findings for each park, trail, open space and recreational facility in a clear and concise format.
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Parks and Recreation Planning Project Management Services 18 The Parks and Recreation Master Plan will be framed and prepared through a series of workshops with City staff that are reflective of city goals, objectives and policies. The overall vision and mission statements will be affirmed or modified, and direction for the City will be established along with individual action strategies that were identified from all the research work completed.

Key recommendations and tactics that support each action strategy to its fullest potential will be outlined in a strategy matrix with priorities, timelines, measurement, and teams within City or external partners to focus on. Specific tasks include:
• Confirm/Update Vision, Mission and Goals/Objectives – The supporting vision and mission statements will be affirmed or developed with City staff in a work session.
• Strategic Action Plan Development – Upon consensus of all technical work, the remaining action plan will be completed with supporting strategies, actions, responsibilities, priorities/timelines and cost estimates. These strategies will be classified as short-term, mid-term or long-term strategies and priorities. Action plans will be established in the following key areas:
o Park and Facility Development and Improvements.
o Development of an Implementation program to assist the City to track and measure implemented recommendations. The City prefers a user-friendly web-based tool with ability to download and save tracking information.
o Park and Facility Maintenance Management.
o Development of a review process to facilitate regular review and assessment of the City’s facilities.
o Financial and Budgetary Capacity Development.
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Parks and Recreation Planning Project Management Services 19 o Policies and Practices.

Meetings:
• City staff review of draft and final reports.
• Community Meeting.
• Stakeholders Meeting.
• Parks, Recreation and Community Resources Advisory Commission Meeting.

Deliverables:
• Cost and funding sources draft and final study.
• Capital development study.
• Community Meeting Agenda and Report.
• Stakeholders Meeting Agenda and Report.
• Parks, Recreation and Community Resources Advisory Commission study session #1 agenda and presentation.
• Parks, Recreation and Community Resources Advisory Commission study session report.
• Parks, Recreation and Community Resources Advisory Commission Park Master Plan Draft Report.

Task 8: City Commissions Study Session
The Project Manager will coordinate with the PMPC Team to present the Draft Parks and Recreation Master Plan Report to the Parks, Recreation and Community Resources Advisory Commission, Planning Commission, Public 303
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Parks and Recreation Planning Project Management Services 20 Works Commission and the City Council as a Study Session for input and feedback.

Meetings:
• Joint meeting of the Parks, Recreation and Community Resources Advisory Commission. Planning Commission, Public Works Commission and the City Council (Study Session)
Deliverables:
• Meeting Agenda & Presentation
• Meeting Summary Report
Task 9: Park Master Plan Review Meeting
• The Project Manager will coordinate with the PMPC Team to present the Draft Park Master Plan Report and Park Master Plan to the community for input and feed-back.

Meetings:
• Community Meeting
Deliverables:
• Community Meeting Agenda
• Community Meeting Report
Task 10: Parks, Recreation and Community Resources Parks and Recreation Master Plan
Upon final comment by all City Commissions and the Community, the Project Manager will coordinate with the PMPC Team to revise the Draft Parks and Recreation Master Plan Report and individual Park site plans to reflect the input received. This revised document will be finalized as the complete Parks, 304
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Parks and Recreation Planning Project Management Services 21 Recreation and Community Resources Advisory Commission Parks and Recreation Master Plan. Upon its completion the Project Manager and the PMPC Team will present the Parks and Recreation Master Plan to the Parks, Recreation and Community Resources Advisory Commission for their review and recommendation and to the City Council for adoption.

Meetings:
• Parks, Recreation and Community Resources Advisory Commission Presentation and Approval of the Parks and Recreation Master Plan. • City Council – Adoption of the Parks and Recreation Master Plan.

Deliverables:
• Community Meeting Agenda.
• Community Meeting Report.

COMMUNICATIONS APPROACH
The Project Manager will coordinate with the selected PMPC to hold meetings (zoom, phone or in-person) as often as necessary, but no less than once per month until the final plan is approved by the City Council. Email will be used as the primary form of immediate communication. The Project Manager will coordinate with the PMPC to supply the City representative copies of all completed or partially completed reports, studies, forecasts, maps or plans as deemed necessary at least three (3) calendar days before each progress meeting.

QUALITY ASSURANCE/QUALITY APPROACH
Catalyst Consulting QA/QC process is anchored in the over 40 years of project management experience and knowledge of municipal government capital projects. Serving as the Project Manager, I will be communicating on a regular basis with the PMPC and City staff in order to make sure all aspects of this project is achieving the goals of the City. In addition, I will be working with the PMPC on Implementing a Quality Control Tracking System to ensure Quality Assurance. 305
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Parks and Recreation Planning Project Management Services 22 Lastly as the Project Manager, I fully understand that I serve as an agent for the City, and represent the City’s interests in assisting the City Council to adopt the best and most effective Parks and Recreation Master Plan. 306
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Parks and Recreation Planning Project Management Services 23 PROJECT TIMELINE/SCHEDULE
Below is an estimated project timeline/schedule for the Project Manager:
• To Develop and Solicit an RFP for a Park Master Plan Consultant; Gain City Council approval and to Execute the RFP out to Bid and Review the RFP and Bring selected Firm to City Council. (6 months)
To Coordinate with the selected Parks Master Plan Consultant to accomplish the following tasks: (18 months)
Task 1 Project Kick off February 2023
Task 2-4 Data Collection & Analysis April 2023
Task 5 Community and Commissions Input Mtg. June 2023
Task 6 Community Needs Assessment & Surveys June 2023
Task 7 Facility Master Plans & Opportunities Sites November 2023 Task 8 & 9 Draft Park Master Plan Review April 2024
Task 10 Park Master Plan Adoption July 2024
This process will require the following: Development of an RFP collaborating with the Commissions Park Master Committee Representatives; Developing and Presenting the final RFP to the Park Master Plan Committee or City Council prior to soliciting and executing an RFP for a Park Master Plan Consultant; Onboarding the Park Master Plan Consultant; Vetting the Park Master Plan with the Park Master Plan Committee or Commissions, and presenting to the City Council. I believe the Project Timeline from start to finish is estimated to be approximately 24 months; 6 months for development, advertisement, interviews and award of contract of the Parks Master Plan Consultant; and 18 months for the Park Master Plan Consultant to complete the development of the Park Master Plan.
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Request for Proposal
Parks and Recreation Planning Project Management Services 24 EXPERIENCE AND QUALIFICATIONS
Established in 2020, Catalyst Consulting offers a wide range of recreational services to assist municipal agencies find success. I have over 40 years of experience as a Recreation Professional who has a demonstrated history of working in a large municipal agency. I am highly skilled in Operational Efficiency Management, Executive Coaching, Project Administration, Community Engagement, Park Master Planning and Strategic Planning, Policy Analysis and Organizational Development for efficiency.

As the Community Services Director for the City of Torrance, I have extensive experience in Project Management in a variety of Parks and Recreation Master Planning projects and Capital Projects for the City of Torrance.

I believe that due to my recent experiences and knowledge gained serving as the Interim Community Resources Manager for the City of Hermosa Beach, I can bring a very focused and strategic approach that will serve as an advantage for both the city and residents. I have a deep understanding of the residents recreational and open space needs, and am equally knowledgeable of the city’s goals and objectives in order to meet their communities recreational needs.

SUMMARY OF RELEVANT PROJECTS
City of Torrance $3,500,000
Dee Hardison Sports Center
Designed: 1998
Construction Completed: 2000
This capital project was a design and build 18,000 sq. ft Sports Center that included full sized gymnasium that seats 500; Multi-purpose Room for fitness; two (2) operational staff offices; Lobby; and large office space to house the Farmers Market Operations.

Key Personnel: John Jones, Project Manager - I was responsible for the oversight of the design consultant as well as the construction company to keep this project on schedule and on budget. 308
Request for Proposal
Parks and Recreation Planning Project Management Services 25 City of Torrance $1,800,000
Madrona Marsh Nature Center
Designed: 1999
Construction Completed: 2001
This capital project is an 8,000 sq. ft Nature Center and was a was designed in collaboration with the Friends of Madrona Marsh. The Center contains a large Exhibit Room; two (2) classrooms for education and science research; Atrium; Lobby and reception area; three (3) offices and a conference room; and a gift shop with office space.

Key Personnel: John Jones, Project Manager - I was responsible for the oversight of the design consultant as well as the construction company to keep this project on schedule and on budget.

REFERENCES
City of Torrance
3031 Torrance Blvd, Torrance, CA. 90503
Project Manager: John Jones
Contact: Mr. Aram Chaparyan, City Manager
[email protected]
(310) 488-2680
Projects: Project Management for the Design and Construction of the Columbia Park Bocce Ball Courts; Renovation of the McMaster Park Project; Development of a Conceptual Master Plan Design for Torrance Park; and Oversight for the Design and Construction of the Toyota Sports Complex.
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Request for Proposal
Parks and Recreation Planning Project Management Services 26 REQUIRED FORMS
Certification of Proposal
RFP #: 22-001
The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP).

Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

1. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP.

2. Proposer has carefully reviewed its proposal and understands and agrees that theCity is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

3. It is understood and agreed that the City reserves the right to accept or reject anyor all proposals and to waive any informality or irregularity in any proposal receivedby the City.

4. The proposal response includes all of the commentary, figures and data required by the Request for Proposal

5. The proposal shall be valid for 90 days from the date of submittal.

6. Proposer acknowledges that the City may issue addendums related to this RFP andthat the proposer has reviewed the following addendums which have been issued:

Addendum:

Addendum:

Addendum:

Addendum:
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Request for Proposal
Parks and Recreation Planning Project Management Services 27 7. Proposer further acknowledges the provisions of any addendums issued havebeen incorporated into their proposal.

Signature of Authorized Representative:

Printed Name and Title:

John Jones, Catalyst Consulting Principal Owner
Non-Collusion Affidavit
RFP #: 22-001
The undersigned declares states and certifies that:

1. This proposal is not made in the interest of or on behalf of any undisclosed person,partnership, company, association, organization or corporation.

2. This proposal is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.

5. All statements contained in the Proposal and related documents are true.

6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal.

8. I understand collusive bidding is a violation of State and Federal law and 311
Request for Proposal
Parks and Recreation Planning Project Management Services 28 can resultin fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:

Printed Name and Title:

John Jones, Catalyst Consulting Principal Owner
Compliance with Insurance Requirements
RFP #: 22-001
The selected consultant will be expected to comply with the City’s insurancerequirements contained within this RFP.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirementsas specified in the Request for Proposal.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:

Printed Name and Title:

John Jones, Catalyst Consulting Principal Owner
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Request for Proposal
Parks and Recreation Planning Project Management Services 29 Acknowledgement of Professional Services Agreement
RFP #: 22-001
The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or theirdesignee retains the discretion to accept or reject proposed exceptions or modificationsto the City’s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified inthe City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained thereinwith exceptions noted as follows:

Signature of Authorized Representative:

Printed Name and Title:

John Jones, Catalyst Consulting Principal Owner
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RFP 22-001
Parks and Recreation Master Planning Project Management Services

COST PROPOSAL
In order to provide Parks and Recreation Master Planning Project Management Services to guide, implement and complete the City of Hermosa Beach Comprehensive Parks and Recreation Master Plan Project, I propose to complete this project for the amount of 1050 hours (averaging 10 hours per week) at $100 per hour, for a not to exceed value of $105,000. 314

CONTRACT FOR PROJECT MANAGEMENT SERVICES FOR DEVELOPMENT OF A PARKS MASTER PLAN

BETWEEN THE CITY OF HERMOSA BEACH AND CATALYST CONSULTING This AGREEMENT is entered into this day of , 2022, by and between the City of Hermosa Beach, a general law city a municipal corporation (“CITY”) and Catalyst Consulting, a limited liability company (“PROJECT MANAGER”).

R E C I T A L S
A. CITY desires to enter into an agreement with PROJECT MANAGER for project management services for the development of a Parks Master Plan.

B. The CITY does not have the personnel able and/or available to perform the services required under this agreement and therefore, CITY desires to contract for consulting services to accomplish this work.

C. PROJECT MANAGER warrants to CITY that it has the qualifications and experience to perform properly and timely the services under this Agreement.

D. CITY desires to contract with PROJECT MANAGER to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, CITY and PROJECT MANAGER agree as follows:

CONSIDERATION AND COMPENSATION As partial consideration, PROJECT MANAGER agrees to perform the work listed in Exhibit A.

As additional consideration, PROJECT MANAGER and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay PROJECT MANAGER $100 per hour, not to exceed 1050 hours and not to exceed a total value of $105,000 for PROJECT MANAGER’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

PROJECT MANAGER shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month.

CITY shall pay PROJECT MANAGER all uncontested amounts set forth in PROJECT MANAGER’s invoice within 30 days after it is received.

SCOPE OF SERVICES PROJECT MANAGER will perform the services and activities set forth in Exhibit A and incorporated herein by this reference.

Except as herein otherwise expressly specified to be furnished by CITY, PROJECT MANAGER will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of PROJECT MANAGER by this Agreement.

PAYMENTS For CITY to pay PROJECT MANAGER as specified by this Agreement, PROJECT MANAGER must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and for work that includes deliverables, the percentage of the task completed 315
during the billing period in accordance with the services and schedule incorporated in Exhibit A. Payment will be made within 30 days following receipt of invoice for progress payments.

TIME OF PERFORMANCE The services of the PROJECT MANAGER are to commence upon receipt of a notice to proceed from CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in Exhibit A, unless extended in writing by the CITY.

FAMILIARITY WITH WORK By executing this Agreement, PROJECT MANAGER represents that PROJECT MANAGER has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

KEY PERSONNEL PROJECT MANAGER’s key person assigned to perform work under this Agreement is John Jones. PROJECT MANAGER shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the CITY.

TERM OF AGREEMENT The term of this Agreement shall commence upon execution by both parties and shall expire on unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

CHANGES CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by PROJECT MANAGER and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

TAXPAYER IDENTIFICATION NUMBER PROJECT MANAGER will provide CITY with a Taxpayer Identification Number.

PERMITS AND LICENSES PROJECT MANAGER will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

TERMINATION Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

PROJECT MANAGER may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the PROJECT MANAGER shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by PROJECT MANAGER shall, at CITY’s option, become CITY’s property, and PROJECT MANAGER will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

INDEMNIFICATION PROJECT MANAGER shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with PROJECT MANAGER's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active 316
negligence or willful misconduct of the CITY. Should CITY in its sole discretion find PROJECT MANAGER’S legal counsel unacceptable, then PROJECT MANAGER shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The PROJECT MANAGER shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by PROJECT MANAGER as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by PROJECT MANAGER pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

ASSIGNABILITY This Agreement is for PROJECT MANAGER’s professional services. PROJECT MANAGER’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONTRACTOR CITY and PROJECT MANAGER agree that PROJECT MANAGER will act as an independent contractor and will have control of all work and the manner in which is it performed. PROJECT MANAGER will be free to contract for similar service to be performed for other employers while under contract with CITY. PROJECT MANAGER is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct PROJECT MANAGER as to the details of doing the work or to exercise a measure of control over the work means that PROJECT MANAGER will follow the direction of the CITY as to end results of the work only.

AUDIT OF RECORDS PROJECT MANAGER agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. PROJECT MANAGER agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. PROJECT MANAGER further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

PROJECT MANAGER will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES PROJECT MANAGER will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. PROJECT MANAGER will be given a reasonable amount of time as determined by the CITY to implement said corrective measures. Failure of PROJECT MANAGER to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS
A. The PROJECT MANAGER, at the PROJECT MANAGER’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The PROJECT MANAGER shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to 317
such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the PROJECT MANAGER for CITY.

2. General Liability Coverage. The PROJECT MANAGER shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The PROJECT MANAGER shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the PROJECT MANAGER arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The PROJECT MANAGER shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the PROJECT MANAGER’S operations under this Agreement, whether such operations be by the PROJECT MANAGER or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” PROJECT MANAGER will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover PROJECT MANAGER for all claims made by CITY arising out of any errors or omissions of PROJECT MANAGER, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. PROJECT MANAGER also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the PROJECT MANAGER, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.
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6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. PROJECT MANAGER agrees to provide immediate notice to CITY of any claim or loss against PROJECT MANAGER arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY.

At the CITY’s option, the PROJECT MANAGER shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The PROJECT MANAGER shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the PROJECT MANAGER to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the PROJECT MANAGER (as the named insured) should PROJECT MANAGER fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. PROJECT MANAGER understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by PROJECT MANAGER as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on PROJECT MANAGER’s behalf upon the PROJECT MANAGER’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against PROJECT MANAGER for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

USE OF OTHER CONSULTANTS PROJECT MANAGER must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.

FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE The acceptance by the PROJECT MANAGER of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the PROJECT MANAGER for anything done, furnished or relating to the PROJECT MANAGER’S work or services.

Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check.

However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the PROJECT MANAGER, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the PROJECT MANAGER, its employees, sub-consultants and agents.
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CORRECTIONS In addition to the above indemnification obligations, the PROJECT MANAGER shall correct, at its expense, all errors in the work which may be disclosed during the CITY’s review of the PROJECT MANAGER’s report or plans. Should the PROJECT MANAGER fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the PROJECT MANAGER. In addition to all other available remedies, the CITY may deduct the cost of such correction from any retention amount held by the CITY or may withhold payment otherwise owed PROJECT MANAGER under this Agreement up to the amount of the cost of correction.

NON-APPROPRIATION OF FUNDS Payments to be made to PROJECT MANAGER by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of PROJECT MANAGER’S services beyond the current fiscal year, the Agreement shall cover payment for PROJECT MANAGER’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

NOTICES All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY PROJECT MANAGER
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Lisa Nichols
Catalyst Consulting
26545 Hawkhurst Drive
Rancho Palos Verdes, CA. 90275
ATTN: John Jones
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION PROJECT MANAGER maintains and warrants that it has not employed nor retained any company or person, other than PROJECT MANAGER’s bona fide employee, to solicit or secure this Agreement. Further, PROJECT MANAGER warrants that it has not paid nor has it agreed to pay any company or person, other than PROJECT MANAGER’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement.

Should PROJECT MANAGER breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES This Agreement and every provision herein is generally for the exclusive benefit of PROJECT MANAGER and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of PROJECT MANAGER’s or CITY’s obligations under this Agreement.

C. INTERPRETATION This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
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D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s City Manager, or designee, may execute any such amendment on behalf of CITY.

ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

FORCE MAJEURE Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE Time is of the essence to comply with dates and schedules to be provided.

ATTORNEY’S FEES The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

STATEMENT OF EXPERIENCE By executing this Agreement, PROJECT MANAGER represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. PROJECT MANAGER represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that PROJECT MANAGER is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

OWNERSHIP OF DOCUMENTS It is understood and agreed that the CITY shall own all documents and other work product of the PROJECT MANAGER, except the PROJECT MANAGER’s notes and workpapers, which pertain to the work performed under this Agreement. The CITY shall have the sole right to use such materials in its discretion and without further compensation to the PROJECT MANAGER, but any re-use of such documents by the CITY on any other project without prior written consent of the PROJECT MANAGER shall be at the sole risk of the CITY. 321
USE OF LOGO The CITY grants the PROJECT MANAGER permission to use its name, logo and/or trademark in deliverables produced by the PROJECT MANAGER on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONS for use in materials. The will, in turn, only use the most current logo of the CITY.

DISCLOSURE REQUIRED (CITY and PROJECT MANAGER initials required at one of the following paragraphs)
By their respective initials next to this paragraph, CITY and PROJECT MANAGER hereby acknowledge that PROJECT MANAGER is a “consultant” for the purposes of the California Political Reform Act because PROJECT MANAGER’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were PROJECT MANAGER employed by the CITY. PROJECT MANAGER hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the CITY’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to PROJECT MANAGER commencing services hereunder, the City’s Manager shall prepare and deliver to PROJECT MANAGER a memorandum detailing the extent of PROJECT MANAGER’s disclosure obligations in accordance with the CITY’s Conflict of Interest Code.

CITY Initials ______
PROJECT MANAGER Initials ______
OR
By their initials next to this paragraph, CITY and PROJECT MANAGER hereby acknowledge that PROJECT MANAGER is not a “consultant” for the purpose of the California Political Reform Act because PROJECT MANAGER’s duties and responsibilities are not within the scope of the definition of PROJECT MANAGER in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

CITY Initials ______
PROJECT MANAGER Initials ______
COMPLIANCE WITH COVID-19 VACCINATION POLICY All PROJECT MANAGER’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. PROJECT MANAGER agrees to certify in writing to CITY that it complies with the foregoing.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH PROJECT MANAGER
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[MAYOR/CITY MANAGER] By: NAME/TITLE
ATTEST:

Myra Maravilla, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Michael Jenkins, City Attorney
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EXHIBIT A
Scope of Services
The project management services should consist of the following components to provide effective oversight and management of the chosen consultant for development of a new Parks Master Plan for the City of Hermosa Beach.

1. Development and Issuance of Request for Proposals (RFP) for Park Master Plan Consultant • Work collectively with City staff on the development of a Request for Proposals (RFP) to hire a consultant to develop and adopt a new Parks Master Plan. • Work with City Clerk to issue the RFP and manage it through completion, including:
o Ensuring that the RFP process follows City policies and procedures; o Promptly respond to inquiries and questions of prospective consultants and post responses through an Addendum;
o Ensure that RFP timelines and milestones are met;
o Manage the proposal review process including the coordination of interviews, if needed.
• Assist the Community Resources Manager with preparation of the consultant award staff report, agreement and provide a presentation to the City Council to select the preferred proposal.

NOTE: The following tasks 2-8 are preliminary pending input from City staff, the Parks, Recreation and Community Resources Advisory Commission, Public Works Commission and City Council and are tasks that the chosen consultant will be requested to complete to fulfill the update to the City’s Parks Master Plan. The Project Manager will be responsible for oversight and management of the following tasks. The Project Manager will also be responsible for relaying City materials such as maps, diagrams, policies, etc. to the chosen consultant for completion of the following tasks and to assist with the coordination and scheduling of monthly Working Group meetings.

2. Inventory of Existing Facilities
• Evaluate the overall availability, access to, and connectivity of parks and open space in Hermosa Beach.
• Provide an inventory and conditions assessment report including each park’s amenities and facilities. The analysis should include reviewing overall facility conditions, current maintenance programs, current operations, utilization, deficiencies, lighting needs, signage, accessibility, health and condition of trees, and remaining useful life of amenities.
• Identify existing plans, programs, and partnerships that are relevant to the provision or operation of parks and open space facilities.

3. Recreation Needs Assessment
• Identify the various types of recreational activities and their proximity for residents of Hermosa Beach.
• Identify demographic and recreational trends that will influence the community's park needs in the next 20 years.
• Consider current gaps in facilities or recreational needs (geography, activity, age/ability, etc.) and identify potential future uses or desired amenities.

4. Goals, Strategies, and Park Improvements
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• Develop an overall set of goals and strategies to guide future park improvement projects.
• Identify proposed maintenance and operation standards for parks, parkettes, open space, and community recreational facilities.
• Identify the range of upgrades needed or desired at park facilities such as lighting, signage, irrigation, landscaping, trees, accessibility, hard scape/paving, access roads, playground, turf, picnic area and picnic shelter, sport fields, fencing, restrooms, park buildings and parking areas.

5. Financial Evaluation and Prioritization
• Identify and determine an operation and maintenance program and recommend a budget for each facility with respect to the maintenance budget forecast. • Provide a general cost estimate for the range of proposed upgrades at each facility. The cost estimates should be of sufficient detail so that they may be incorporated into future Capital Improvement Programs (CIP).
• Identify priority projects based on condition, community need, or funding/partnership opportunities.

6. Funding, Implementation, and Ongoing Maintenance
• Identify the range of financing needs and options for implementation including assessments, impact fees, grants, and partnerships.
• Identify future policy or ordinance changes that may be needed to implement the Parks Master Plan.
• Develop an implementation program for the City to track, and measure implemented recommendations from the Parks Master Plan. The City prefers a user-friendly web-based tool with the ability to download and save the tracking information. • Develop a review process to facilitate regular review and assessment of the City's facilities, policies, and partnerships in providing high quality parks and recreational facilities.

7. Community Engagement
Hermosa Beach has a highly engaged community and anticipates that a high-level community engagement effort with both virtual and in-person tactics will be necessary in the successful update of its Parks Master Plan. Community engagements efforts and tasks should include:
• Focus Group meetings, to be organized by geography or recreational activity. • Community-wide meeting(s) and/or workshop(s).
• Community survey(s).
• Development of content and promotional materials including flyers, website and social media content, and handouts for community engagement tactics. • Preparation of materials and presentations at:
o at least one (1) meeting of the Parks, Recreation, and Community Resources Advisory Commission;
o at least one (1) meeting of the Public Works Commission; o a joint meeting of the Parks, Recreation and Community Resources Advisory Commission, Public Works Commission and City Council (total of one meeting); and
o a separate meeting to the Hermosa Beach City Council to consider adoption (total of one meeting).

Scope of Services Schedule
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The development and adoption of a new Parks Master Plan is anticipated to take 24 months to complete as outlined in the Project Manager’s proposal. The project start date will be a date and time agreed upon by the Project Manager and the City. The project duration will also need to be agreed upon by the chosen consultant to develop the Parks Master Plan. 326
City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 22-0405
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of July 12, 2022

VACANCIES-CIVIL SERVICE BOARD TERM

EXPIRATION-SCHEDULE APPLICANT INTERVIEWS
(City Clerk Myra Maravilla)
Recommended Action:

Staff recommends City Council schedule interviews with Civil Service Board applicants on Tuesday, August 9, 2022 at 4:15 p.m. to fill one vacancy for a four-year term ending July 15, 2026.

Executive Summary:

One Civil Service Board position is due to expire on July 15, 2022. Council directed staff to advertise and request applications from interested parties, which resulted in three applicants. Staff recommends City Council schedule interviews to take place on Tuesday, August 9, 2022 at 4:15 p.m.

Background:

In accordance with Hermosa Beach Municipal Code Chapter 2.76, the Civil Service Board shall consist of five members appointed by the City Council for terms of four years. Members of the Civil Service Board shall be qualified electors of the City and shall not hold any salaried public office or employment with the City of Hermosa Beach.

At its meeting of April 26, 2022, the City Council directed the City Clerk to advertise for applicants to fill the Civil Service Board term due to expire July 15, 2022. Along with e-notifications, notice was posted on May 9, 2022 on the City’s website and was published in the Easy Reader, with an application filing deadline of 6:00 p.m. on Wednesday, June 29, 2022.

Past Council Actions
Meeting Date Description
April 26, 2022 City Council directed the City Clerk to advertise for applicants to fill the Civil Service Board term due to expire July 15, 2022.

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Staff Report
REPORT 22-0405
Discussion:

Three applications (attached) were received; applicants are alphabetically listed below:

1. Kathryn Jones

2. Thor L. Legvold

3. James C. Pettis
Staff recommends interviews take place at 4:15 p.m., prior to the regular meeting of Tuesday, August 9, 2022, with an appointment to a four-year terms that will expire July 15, 2026 made later that evening at the regular City Council meeting. The Civil Service Board’s next meeting is scheduled on Wednesday, July 20, 2022.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policies:
· 1.1 Open meetings. Maintain the community’s trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.
· 1.4 Consensus oriented. Strive to utilize a consensus-oriented decision-making process. · 1.7 Diversity of representation. Strive to reflect a comprehensive cross-section of the community in appointments to Commission and Advisory Committees.

Goal 2. The community is active and engaged in decision-making process.

Policies:
· 2.3 Public participation guidelines. Establish parameters and guidelines to ensure public participation is promoted through diverse methods.
· 2.6 Responsive to community needs. Continue to be responsive to community inquiries, providing public information and recording feedback from community interactions.

Fiscal Impact:

There are no fiscal impacts associated with this recommendation.

Attachments:

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Staff Report
REPORT 22-0405

1. Civil Service Board Application-Kathryn Jones

2. Civil Service Board Application-Thor L. Legvold

3. Civil Service Board Application-James C. Pettis
Respectfully Submitted by: Myra Maravilla, City Clerk
Approved: Suja Lowenthal, City Manager
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Thor L. Legvold, Psy.D.
[email protected] | | +47 900 55 868 (NO) | www.legvoldconsulting.com www.linkedin.com/in/thor-l-legvold
Industrial-Organizational Psychologist
Helping Leaders, Teams and Organizations Find Their Own Ideal Solutions SPECIALIZING IN:

Global Organizational Development | Talent Management | 360 Assessment | Change Management Leadership & Team Effectiveness | Executive Coaching | Tailored Strategy Design and Implementation

EXPERIENCE
Director of US Operations | Boost.ai, Inc. | 01.2020 – Present Boost.ai specializes in enterprise-grade conversational artificial intelligence (AI). Inventor of the world’s most scalable conversational AI platform, Boost.ai empowers enterprises to automate customer service and internal support channels, enhance human efficiency and drive revenue with proprietary self-learning AI and a no-code solution that’s quick to deploy, easy to learn and highly scalable. • Responsible for ensuring smooth, consistent operations at all levels of the organization and alignment with policies and strategies between the US office and HQ.
• Develop an organization and culture that fits the startup we are yet will scale as we grow and expand. • Report to CEO, work alongside VP of sales to lead and develop an agile and effective US organization. • Develop the organization, it’s policies, processes, perform leadership and team development.

Senior Consultant/Regional Market Strategist | AIIR Consulting | 02.2018 – Present AIIR Consulting is a global leadership development consultancy dedicated to increasing the effectiveness and performance of leaders, teams and organizations. • Assess and coach C-Suite and senior level executives in Fortune 500 companies; design and deliver leadership development and team effectiveness programs in collaboration with stakeholders and organizational goals
• Implement and deliver on plans and manage projects, ensure that stakeholder buy-in and engagement are maintained, and that long-term behavioral change occurs • Develop team of west coast consultants to increase market share in important California business hubs, network and generate new business, participate in and lead regular colleague-based mentoring Senior Consultant | Bjørnson Organizational Psychologists | 05.2017 – Present Work with multinational corporate clients, develop 360˚ needs assessments to determine performance gaps across all levels within the organization, collaborate with stakeholders to design and implement development programs that address these challenges. Manage projects and secure stakeholder engagement, generate new business and develop new products.
• Assess and coach C-Suite level executives; diagnose, design and deliver leadership, team, and global organizational design and development to maximize leadership impact and effectiveness • Manage talent, perform change management, strategy development, facilitate conflict management, cross cultural communication and integration of geographically spread teams and locations • New business development, conduct ongoing program evaluation to ensure continual improvement, new product development
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2 Senior Consultant | Organizational Psychologist | Assessit | 03.2015 – 03.2017 Assessit is a pan-Scandinavian consultancy specializing in executive search and selection and organizational & leadership development. I worked with private and public sector clients to improve leadership, organizational climate and culture, efficiency and profitability, as well as facilitate and develop global cross-cultural teams. • Executed Senior Executive assessments and selection. Performed coaching in private-sector firms, leadership and team development with both private- and public-sector clients nationally and internationally • Collaborated with clients to assess needs, design and implement development solutions at the leader, team and organizational level, ran assessment center programs on behalf of clients • As Project Lead, consistently mentor colleagues and manage program resources across multiple projects • Identified potential customers by networking at trade and industry gatherings, create and deliver partnership proposals tailored to customer needs and business goals • Followed up with post-program evaluation to ensure lasting client impact and explore additional partnership opportunities
• Expanded new product areas and concepts based upon research and analysis of market and industry trends • Managed the team’s client portfolio of recurrent and new business Senior Psychology Specialist | STAVANGER UNIVERSITY HOSPITAL | 08.2010 – 01.2015 Provided outpatient treatment of patients with various disorders, supervised less experienced staff. • Assessed patient needs, determined diagnosis and tailored treatment plans, monitored progress, reported and documented treatments and effects
• Participated in cross-disciplinary treatment team collaboration, supervised and coached non-specialist colleagues
• Obtained EMDR training and certification
Technical Director | MEMNON (SONY) | 09.2006 – 01.2010 (Management for hire) Memnon (Sony) is a local division of one of the EU’s largest digital assets management companies. • Recruited, trained and managed Engineer team; designed and equipped facilities in accordance with internationally established standards
• Established standard operating procedures for asset management based in accordance with international standards and best practices
• Partnered with third party companies, customers, and technical committees to effectively develop and implement worldwide industry standards
Consulting Organizational Psychologist | KIRKEGATE PSYKOLOGKONTOR | 03.2003 – 03.2015 Coordinated with clients in SME and startup markets to tailor development programs centered on entrepreneurship, leadership, communication, culture, diversity and inclusion, teams, and conflict management. • Provided assessment of individuals and teams with follow-up feedback and intervention tailored to client needs and assessment results, designed and conducted organizational development programs. • Organized and helmed seminars and workshops focused on identifying and addressing major industry trends and challenges, including leadership, cross-cultural and communication strategies. • Designed and delivered entrepreneurship programs to immigrants and locals, facilitated diversity and inclusion among individuals and organizations
• Concurrently managed private clinical practice
Senior Consultant/Organizational Psychologist | NORWEGIAN ROYAL MAIL | 10.2000 – 01.2003 343
3 I was part of the team of organizational psychologists who assisted the Norwegian Postal Service in reaching its goal of concurrent privatization and downsizing 1/3rd of its workforce. Large-scale OD focus. • Developed multiple programs and strategies, implementing change, crisis, and conflict-management strategies and values-based leadership to strengthen the leadership impact and organizational effectiveness during restructuring
• Achieved leadership development initiatives and stakeholder engagement via coaching and mentoring of management at all levels, balanced stakeholder objectives between owners, union and government, ensured organizational adherence to national laws and regulations • Enacted national “Inclusive Workplace” program to follow up and reduce consequences of employees on long-term leave of absense
Guest Lecturer/Professor
Served as a guest lecturer/professor on a variety of subjects for students at the graduate level for:
• Sveučilište u Zagrebu / University of Zagreb, Croatia • Universitetet i Stavanger / University of Stavanger, Norway • USC - University of Southern California, USA
• The Chicago School of Professional Psychology, USA

EDUCATION AND ACCREDITATIONS
• Bachelor of the Arts, Psychology (minor in Art) | CAL STATE NORTHRIDGE • Doctorate of Psychology | UNIVERSITY OF BERGEN, NORWAY • Post-Graduate Specialization as Industrial-Organizational Psychologist | 2008 • Red Cross Emergency Response Unit (ERU) | RED CROSS WORC, 2012 - 2018 • EMDR certified practitioner | EMDR Europe, 2014

COMPETENCIES
• Multilingual and fluent in English, Scandinavian languages (Norwegian, Swedish, Danish), both written and oral, with intermediate ability in Balkan languages (Croatian, Bosnian, Serbian), Portuguese, and French • Assessment certification in Hogan, SHL OPQ32, Cut-E batteries, JTI/MBTI, Team Effectiveness Survey, Coaching Mindset Index
• eLearning and Content Creation Systems Tools including Apple iWork, Adobe Creative Suite, AV software (Nuendo, soundBlade, Resolve, etc); familiar with R statistical analysis programming language • Microsoft Office Tools including Word, Excel, PowerPoint, and Outlook • MacOS Productivity & Planning Tools including OmniPlan, Daylite, FileMaker Pro and Keynote

EXTRACURRICULARS
• Founder/Managing Director, Sonovo Mastering
Fulfilled a youthful dream of opening my own sound studio. Identified a niche in the market and established a business strategy. Increased sales by between 50-100% annually the first 5 years. Worked with top tier Norwegian and international artists, Grammy nominated 4 times, one win. Responsible for overall growth strategy, brand identity, marketing, sales. Recruited, trained and managed staff with a specific focus on bringing more women into a male-dominated industry. Took on projects as consultant to establish other studios, including choice of gear, establish routines and train employees. Presented own work on panels and seminars at international conferences. Prepared and taught university courses for graduate level students. 344
4 • Published Photographer. Have had a number of photographs published as a freelancer in multiple international publications.
• Chinese Martial Arts, have practiced and taught for over 20 years, expanded our brand from one to six clubs across Norway, plus a satellite club in the USA. Participated in and organized events and competitions. • Classic cars. Restored a vintage Maserati with my son, wrote a blog documenting it and contributed articles to the Maserati Club magazine, Viale Ciro Menotti. One of the few people who can sync and tune multiple Weber carburetors on a V8 or V12 engine.

REFERENCES
Available upon request.
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
22-0418
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of July 12, 2022

TENTATIVE FUTURE AGENDA ITEMS
Attached is the current list of tentative future agenda items for Council’s information.

Attachments:

Tentative Future Agenda Items
City of Hermosa Beach Page 1 of 1 Printed on 7/7/2022
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July 7, 2022
Honorable Mayor and Members Regular Meeting of
of the Hermosa Beach City Council July 12, 2022

TENTATIVE FUTURE AGENDA ITEMS
JULY 26, 2022 @ 5:00 PM

INITIAL

DATE CLOSED SESSION
JULY 26, 2022 @ 6:00 PM

PRESENTATIONS

SOUTHERN CALIFORNIA EDISON ANNUAL RELIABILITY REPORT

CITY MANAGER REPORTS
Police Chief Update

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Finance Director Ongoing
Revenue Report, Expenditure Report and CIP Report by Project for March, April, May and June 2022
Finance Director Ongoing
City Treasurer’s Report and Cash Balance Report for March, April, May and June 2022
City Treasurer Ongoing
Cancellation of Certain Checks City Treasurer Ongoing
Capital Improvement Program Status Report Public Works Director Ongoing Recommendation to receive and file the action minutes of the Public Works Commission meeting of May 18, 2022
Public Works Director Ongoing
Termination of Cooperative Agreement No. 07-5108 between Caltrans and City for Funding of CIP 12-143 – PCH – Aviation Mobility Project Public Works Director Staff Request
Jun. 13, 2022
Recommendation to receive and file the action minutes of the Planning Commission meeting of July 19, 2022
Community Development Director Ongoing
Planning Commission Tentative Future Agenda Items Community Development Director Ongoing Assembly Bill 361 Compliance City Clerk Ongoing
Approval of Professional Services Agreement with Lew Edwards Group for Ballot Measure Preparation/Communication Services
City Manager Staff Request
Jul. 7, 2022

MUNICIPAL MATTERS
The Cannabis Initiative Measure City Attorney/City Clerk Staff Request Jun. 21, 2022
A Proposed Cannabis Tax City Attorney/City Clerk Staff Request Jun. 21, 2022
A Proposed Sales and Use Tax City Attorney/City Clerk Staff Request Jun. 21, 2022
A Repeal of the 1960 Civil Service System Ordinance (HBMC Chapter 2.76) City Attorney/City Clerk Staff Request Jun. 21, 2022
Utility Easement Dedication – 626 Longfellow Avenue Public Works Director Staff Request Jun. 21, 2022
Amendment to a Professional Services Agreement for Consulting Services Related to 2021-2029 Housing Element Update
Community Development Director Staff Request
Jun. 27, 2022
Award of Crossing Guard Contract Police Chief Staff Request Apr. 6, 2022
Appointment to Civil Service Board for 4-year term City Clerk 4-year term Upcoming Vacancies: Two Public Works Commission Terms Expire October 31, 2022, (Recommendation to advertise with filing deadline of Thursday, September 22, 2022)
City Clerk 4-year term

FUTURE AGENDA ITEMS
Tentative Future Agenda Items City Manager Ongoing
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2 THURSDAY, AUGUST 4, 2022 @ 5:00 PM

STUDY SESSION
AUGUST 9, 2022 @ 4:15 PM

APPLICANT INTERVIEWS FOR CIVIL SERVICE BOARD
AUGUST 9, 2022 @ 5:00 PM

INITIAL
CLOSED SESSION: DATE
Stephen Diamond v. City of Hermosa Beach
AUGUST 9, 2022 @ 6:00 PM

PRESENTATIONS

PRESENTATION FROM HERMOSA BEACH CITY SCHOOL DISTRICT ON BIKE SAFETY

CITY MANAGER REPORTS
Police Chief Update

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Finance Director Ongoing
Recommendation to receive and file the action minutes of the Civil Service Board meeting of June 15, 2022
Human Resources Manager Ongoing
Los Angeles Fire Services and McCormick Ambulance Monthly Report for June 2022
Emergency Management
Coordinator
Ongoing
Assembly Bill 361 Compliance City Clerk Ongoing
Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of July 5, 2022
Community Resources Manager Ongoing

MUNICIPAL MATTERS
Fee Waiver Policy for the City’s Historic Resources Preservation Program Community Development Director Council Direction
June 14, 2022
General Plan 2021 Annual Progress Report Community Development Director Staff Request Jul. 5, 2022
Special Event Policy Guide Updates Community Resources Manager Staff Request Jun. 16, 2022
Designation of voting delegate and alternate for the League of California Cities 2022 Annual Conference
City Manager Annual
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
NO MEETING AUGUST 23, 2022

SUMMER BREAK
350
3 SEPTEMBER 13, 2022 @ 5:00 PM

INITIAL

DATE CLOSED SESSION
SEPTEMBER 13, 2022 @ 6:00 PM

PRESENTATIONS

TENTATIVE - RECOGNIZING HERMOSA BEACH RESIDENT DUSTIN BROWN

FOR HIS ACCOMPLISHMENTS AND RETIREMENT FROM THE LOS ANGELES KINGS

CITY MANAGER REPORTS
Police Chief Update

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Finance Director Ongoing
Los Angeles Fire Services and McCormick Ambulance Monthly Report for July 2022
Emergency Management
Coordinator
Ongoing
Assembly Bill 361 Compliance City Clerk Ongoing
Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of August 2, 2022
Community Resources Manager Ongoing
Recommendation to receive and file the action minutes of the Planning Commission meeting of August 16, 2022
Community Development Director Ongoing
Planning Commission Tentative Future Agenda Items Community Development Director Ongoing Recommendation to receive and file the action minutes of the Civil Service Board meeting of July 20, 2022
Human Resources Manager Ongoing
South Bay Workforce Investment Board Quarterly Summary (4th Qtr) Chris Cagle Quarterly FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
THURSDAY, SEPTEMBER 1, 2022 @ 5:00 PM

STUDY SESSION
351
4 SEPTEMBER 27, 2022 @ 5:00 PM

INITIAL

DATE CLOSED SESSION
SEPTEMBER 27 @ 6:00 PM

PRESENTATIONS
RECOGNIZING OCTOBER 5, 2022 AS CALIFORNIA CLEAN AIR DAY

CITY MANAGER REPORTS
Update From Jim Fasola - City Delegate to the Los Angeles County West Vector & Vector-Borne Disease Control District Board of Trustees
Police Chief Update

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Finance Director Ongoing
Revenue Report, Expenditure Report and CIP Report by Project for July and August 2022
Finance Director Ongoing
City Treasurer’s Report and Cash Balance Report for July and August 2022 City Treasurer Ongoing Cancellation of Certain Checks City Treasurer Ongoing
Capital Improvement Program Status Report Public Works Director Ongoing Recommendation to receive and file the action minutes of the Public Works Commission meeting of July 20, 2022
Public Works Director Ongoing
Recommendation to receive and file the action minutes of the Planning Commission meeting of September 20, 2022
Community Development Director Ongoing
Planning Commission Tentative Future Agenda Items Community Development Director Ongoing Assembly Bill 361 Compliance City Clerk Ongoing
2022 Local Agency Biennial Notice regarding the City’s Conflict of Interest Code
City Clerk Biennial
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
SATURDAY, OCTOBER 22, 2022

CITY COUNCIL RETREAT
352
5 PENDING STRATEGIC PLAN ITEMS

STATUS /

TENTATIVE MEETING DATE
Update Personnel Policies Human Resources
Manager
Pending Labor
Negotiations/Meet & Confer
Process
Beach Policy/Regulations (Continued from meeting of October 27, 2016) Community Resources Manager On hold by Council
Alternative Fuel Transportation Report, Nov. 2016 Environmental Analyst Community Choice Aggregation Direction, Dec. 2016 Environmental Programs Manager

PENDING NEW ITEMS

STATUS /

TENTATIVE MEETING DATE
Approval of the Municipal Lease Policy
Initiated by: Staff Request Jun. 12, 2018
Community Resources
Manager
Document Retention Policy
Initiated by: Staff Request Nov. 28, 2018
City Clerk Pending Deputy City Clerk
Appointment
Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization)
Initiated by: Council Direction Jul. 9, 2019
Public Works Director To be included in Revenue
Strategy Study Session (March
3, 2022). PW staff has funding
to prepare an assessment
adjustment study and will
advance that effort – it is
anticipated that the study will
take approximately 2 to 3
months to complete. If council
agrees to advance the
adjustment, it will need to go to
a city-wide ballot.

The annual assessment is
required to go to council each
year for approval and may need
to go to council separately
before the ballot vote. It was
last approved at the 7/13/2021
council meeting.

Pavement Condition Index Update
Initiated by: Staff Request Sept. 23, 2019
Public Works Director The new pavement
management plan report is
being prepared and is
anticipated to be completed in
approximately 2 to 3
months. PW staff will prepare
a staff report with the updated
document and have our
consultant available to present
the item to council.

Public Records Request Guidelines
Initiated by: Staff Request Oct. 14, 2019
City Clerk/Assistant to
the City Manager
Pending Deputy City Clerk
Appointment
Emergency Services Municipal Code Chapter 2.56 Update Emergency Management
Coordinator
Waiting for State to review
proposed language changes
Return to Council to discuss a full ban on tobacco sales and to include all available data related to other communities who have adopted complete bans Initiated by: Council Direction Jan. 28, 2020
Community
Development Director
Staff to work with BCHD to
consider appropriate timing to
return to consider a full ban
Consideration of licensing agreement/fees for use of City logo Initiated by: Council Direction Jun. 9, 2020
City Attorney The City will develop a
licensing agreement for
commercial uses of the City
logo as part of a comprehensive
Administrative Memorandum
(AM) on City Branding and
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6 Logo Use by City Staff. City
staff will begin drafting the
AM after finalizing the City’s
style guide and filing its “Intent
to Use” trademark application
for the City logo with the
USPTO. As part of developing
a Licensing Agreement for the
Commercial Use of the City
Logo, staff will establish a
process for reviewing and
handling these requests. This
process will likely include the
negotiation of royalties and as
well as the preparation of a
staff report to obtain Council
approval to enter into the
agreement. Only once after the
City receives the issuance of a
Notice of Allowance from the
USPTO can it begin approving
applications for commercial
uses of the logo.

Follow-up on Mayor’s Pledge
Initiated by: Council Direction August 25, 2020
City Manager’s
Office/Police Chief
Pending proposal from Sunny
Lee
Ordinance to regulate nuisance Outdoor Lighting
Initiated by: Staff Request June 3, 2021
Community
Development Director
Council referred to Planning
Commission at June 2021
meeting, tentatively scheduled
for Planning Commission,
February 2022
An Ordinance of the City of Hermosa Beach, California, adding Chapter

12.42 to the Hermosa Beach Municipal Code to require property owners to repair the sidewalk area abutting their real property
Initiated by: Staff Request June 12, 2021
City Attorney
Update on single use plastics ordinance and resources needed to meet compliance (Supported by Massey, Campbell, Armato)
Initiated by: Council Direction October 26, 2021
Environmental Program
Manager
PLAN Hermosa 5-year check-in on milestones
(Supported by Massey, Campbell, Armato, Jackson)
Initiated by: Council Direction October 26, 2021
Community
Development
Director/Environmental
Program Manager
Authorize the SBCCOG to contract for alert and warning services through Everbridge and Alert South Bay on behalf of the City of Hermosa Beach Initiated by: Staff Request January 27, 2022
Emergency
Management
Coordinator
Public Hearing to discuss 2023-2024 Residential and Employee Parking Permits
Initiated by: Council Direction January 31, 2022
City Manager
Update Municipal Code Chapter 1.06 to also include the Hermosa Beach wordmark in our ordinance
Initiated by: Staff Request February 8, 2022
City Manager/Senior
Management Analyst
Consideration of Non-Profit Grant Program
Initiated by: Council Direction March 9, 2022
Deputy City Manager
Consideration of proposal for Extension and Amendment of agreements between the City and Athens Services for solid waste and street sweeping services
Initiated by: Council Direction May 10, 2022
Environmental Program
Manager
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