Professional Services Agreement
CONTRACT FOR PROFESSIONAL SERVICES TO UPDATE THE 2021-2029 HOUSING ELEMENT BETWEEN THE CITY OF HERMOSA BEACH AND VERONICA TAM AND ASSOCIATES, INC.
This AGREEMENT is entered into this 13th day of September, 2022, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and Veronica Tam and Associates, Inc., a S Corporation (“CONSULTANT”).
R E C I T A L S
A. The City desires to utilize the services of the CONSULTANT as an independent contractor to update the 2021-2029 Housing Element.
B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.
C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:
CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.
As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.
As additional consideration, CITY agrees to pay CONSULTANT a not to exceed amount of $43,880 at the hourly rates set forth in Exhibit A, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.
No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.
CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.
SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.
Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office
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space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.
FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Veronica Tam. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.
TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on September 13, 2023, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.
CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.
CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, 391
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loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.
CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.
INSURANCE REQUIREMENTS.
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A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.
2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.
1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”
2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 393
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3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.
C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
D. Any deductibles or self-insured retentions must be declared to and approved by the CITY.
At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.
F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.
G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.
FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim 394
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within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.
CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.
NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Jeannie Naughton,
Community Development
Director
Veronica Tam and Associates, Inc.
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
ATTN: Veronica Tam, AICP, Principal
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.
A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent 395
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upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party.
There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.
ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the 396
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Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.
DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing. 397
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IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF HERMOSA BEACH CONSULTANT
Suja Lowenthal, City Manager By: Veronica Tam, Principal ATTEST:
Myra Maravilla, City Clerk Taxpayer ID No.
APPROVED AS TO FORM:
Michael Jenkins, City Attorney
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August 28, 2022
Jeannie Naughton, AICP, Director
Community Development Department
City of Hermosa Beach
1315 Valley Drive, Suite 103
Hermosa Beach, CA 90254
Dear Ms. Naughton:
Veronica Tam and Associates, Inc. (VTA) is pleased to submit this proposal to assist the City of Hermosa Beach in the Housing Element update. Our scope of work focuses on addressing comments of the State Department of Housing and Community Development (HCD) on the City’s Draft Housing Element. Our scope does not include updating technical data that is not directly responding to HCD comments.
VTA has substantial experience in preparing Housing Elements and are familiar with new State laws and HCD review standards. For the current 6th cycle Housing Element, as of August 26, 2022, only about 26 jurisdictions in the SCAG region have received HCD certification. Ten of these Housing Elements are either prepared by or with assistance from VTA.
We look forward to discussing our proposal with you. Please let me know if you have questions or require additional information.
Sincerely,
Veronica Tam, AICP
Principal
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107 S. Fair Oaks Avenue, Suite 212 P (626) 304-0440
Pasadena, CA 91105 F (626) 304-0005
Scope of Work
Task 1: Revise Housing Element
Based on HCD comment letters dated March 23, 2022 and October 4, 2021, the Hermosa Beach Housing Element requires significant revisions. Key revisions include:
• Review and Revision – Revise this section to include more descriptive and if possible, quantifiable accomplishments and to add a summary of the City’s cumulative accomplishments on addressing special housing needs.
• Affirmatively Furthering Fair Housing (AFFH) – The requirement to affirmatively further fair housing represents the single most significant change in the Housing Element law that has overarching impacts on the approach to addressing housing needs. To comply with the AFFH guidance issued by the State HCD on April 28, 2021, the City must conduct extensive research and analysis and commit to a series of meaningful actions to promote equal access to housing. The Housing Element also needs to assess the sites inventory for RHNA from the perspective of AFFH. Currently, the Draft Housing Element includes only a cursory review of some fair housing data. VTA will completely revise and expand this section to address all aspects of AFFH.
• Sites Inventory – The City’s sites inventory requires a complete review and revision. Some sites may not meet the requirements of adequate sites pursuant to AB 1397 (due to existing use or size of parcel). The City’s ADU projection also does not meet HCD safe harbor rule of using annual average over at least three years of permitting records. We will work with staff to provide additional details on the selected sites and to demonstrate trend of redevelopment based on local and subregional market conditions. However, we anticipate the need to identify additional properties for rezoning to meet the City’s RHNA, especially if the City cannot justify 104 ADUs over eight years.
(Please note that our budget does not include revising the City’s Housing Element Annual Progress Reports for 2018-2022, if revisions are needed to justify the ADU assumptions.) • Housing Constraints – The section will be expanded to address the provision of transitional housing, housing for persons with disabilities, as well as constraints such as parking, zoning transparency, local processing and permitting procedures. • Housing Programs – Based on revisions above and HCD comment letters, the housing programs will be revised. Specifically, a series of meaningful actions to further fair housing will be developed with City staff to meet AFFH requirements.
Task 2: Public Review of Revised Housing Element
VTA anticipates significant revisions to the Housing Element, especially the sites inventory for RHNA and AFFH meaningful actions. Therefore, we recommend presenting the revised Housing Element before the Planning Commission and City Council. 400
107 S. Fair Oaks Avenue, Suite 212 P (626) 304-0440
Pasadena, CA 91105 F (626) 304-0005
Task 3: HCD Review
The revised Draft Housing Element must be submitted to HCD for review. We expect at least one round of revisions. VTA will coordinate meetings with HCD reviewer throughout this process to ensure clear understanding of State expectations and to communicate the City’s constraints and opportunities.
Task 4: Readoption of Housing Element
We recommend revising the Housing Element to obtain a finding of substantial compliance from HCD prior to re-adoption. Our budget includes attendance at one public hearing before the Council and finalize Housing Element, including an electronic format of the sites inventory as required by HCD.
Schedule
Task Timeline
Project Initiation October 2022
Task 1: Revise Housing Element January 2023
Task 2: Public Review of Revised Housing Element February 2023 Task 3: HCD Review (60-Day) March – April 2023
Task 4; Readoption of Housing Element May 2023
Budget
CEQA – We assume the CEQA conducted for the current Housing Element adequately addresses the level of new housing development for the RHNA, even though the precise locations of the sites may change. Therefore, our scope and budget do not include new CEQA clearance for the revised Housing Element.
Contingency - Depending on the extend of sites inventory revisions, it may be necessary to present the Planning Commission and/or City Council the revised RHNA sites strategy. We have included a contingency budget to accommodate additional meetings if necessary.
Tam Planners GIS
Task $ 180 $ 120 $ 135 Fee
Task 1: Revise Housing Element 40 120 20 $ 24,300
Task 2: Public Review of Revised Housing Element (2 Meetings) 16 20 $ 5,280 Task 3: HCD Review (60-Day) 16 32 4 $ 7,260
Task 4; Readoption of Housing Element (1 Meeting) 6 8 $ 2,040 Total without Contingency 78 180 24 $ 38,880
Contingency (Additional Meetings if needed) $ 5,000
401
107 S. Fair Oaks Avenue, Suite 212 P (626) 304-0440
Pasadena, CA 91105 F (626) 304-0005
Qualifications
Veronica Tam and Associates, Inc. (VTA) is a California corporation located in Pasadena, California.
VTA was established in November 2005 and has since been providing housing and community development consulting to local jurisdictions throughout California. We provide assistance in the following areas:
▪ Housing Element updates
▪ Zoning revisions for housing-related issues
▪ Special housing studies
▪ Consolidated Plan and related reports
▪ Grants administration and technical assistance
▪ Analysis of Impediments to Fair Housing Choice
▪ Environmental clearance for housing-related plans and projects The person authorized to negotiate contract conditions for the company is:
Veronica Tam, AICP, Principal
Veronica Tam and Associates, Inc.
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91105
P: (626) 304-0440
[email protected]
Housing Element Preparation and REAP Technical Assistance We are well known for our expertise in State Housing Element law. We have prepared Housing Elements for jurisdictions throughout the State and maintain an excellent track record of receiving State certification. The following are some of our 5th and 6th cycles Housing Element works. ▪ Bell Gardens5,6 ▪ Laguna Beach6 ▪ San Clemente5,6
▪ Berkeley6 ▪ La Mesa5,6 ▪ San Diego County
6 ▪ Buena Park5,6 ▪ La Puente6 ▪ San Fernando5,6
▪ Camarillo5,6 ▪ Long Beach5,6 ▪ San Ramom6
▪ Claremont6 ▪ Los Angeles County6 ▪ Santa Barbara County6 ▪ Corona5,6 ▪ Marin County6 ▪ Santee5,6
▪ Cypress6 ▪ Monterey County5 ▪ Simi Valley5,6
▪ El Cajon5,6 ▪ Ojai6 ▪ South Gate5,6
▪ El Centro5,6 ▪ Oceanside6 ▪ Thousand Oaks6
▪ El Segundo5,6 ▪ Palmdale6 ▪ Torrance6
▪ Escondido5,6 ▪ Pasadena6 ▪ Tracy5
▪ Gardena6 ▪ Petaluma6 ▪ Ventura6
▪ Glendora5,6 ▪ Rancho Cucamonga
6 ▪ Vista5,6
▪ Imperial Beach5,6 ▪ Redondo Beach5,6 ▪ Walnut5,6
402
107 S. Fair Oaks Avenue, Suite 212 P (626) 304-0440
Pasadena, CA 91105 F (626) 304-0005
▪ Jurupa Valley5,6 ▪ Riverside6 ▪ West Hollywood5,6
▪ La Canada Flintridge5,6 ▪ Rosemead6 ▪ Westlake Village6 In addition to directly assisting our clients with Housing Element preparation, VTA has also been retained by various Council of Governments (COGs) to provide technical assistance. These include:
▪ ABAG – Marin County Collaborative
▪ ABAG – Contra Costa County Collaborative
▪ San Joaquin Valley Collaborative
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City Council Hybrid Meeting (Closed Session - 5:00 PM and Open Session - 6:00 PM) - REVISED 09-13-22 17:00
Agenda Name Comments Support Oppose Neutral
b) REPORT 22-0551 APPROVAL OF A PROFESSIONAL SERVICES
AGREEMENT
BETWEEN THE CITY OF HERMOSA BEACH AND
VERONICA TAM AND ASSOCIATES, INC., FOR PREPARATION
OF AN UPDATE OF THE HOUSING ELEMENT OF
PLAN HERMOSA GENERAL PLAN
(Community Development Director Jeannie Naughton)
1 0 0 1
Sentiments for All Agenda Items
The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown.
Overall Sentiment
Agenda Item: eComments for b) REPORT 22-0551 APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF HERMOSA BEACH AND
VERONICA TAM AND ASSOCIATES, INC., FOR PREPARATION
OF AN UPDATE OF THE HOUSING ELEMENT OF
PLAN HERMOSA GENERAL PLAN
(Community Development Director Jeannie Naughton)
Overall Sentiment
David Grethen
Location:
Submitted At: 9:09am 09-13-22
The HCD comments letter of March 23, 2022 should be attached to the agenda to help understand the remaining challenges and amount of work necessary to satisfy HCD and get the Housing Element approved. It appears from the Staff reports that this is the second set of comments, with the first set primarily addressed by the nowdeparted consultant HCD, and the second primarily by internal Staff. It would also be helpful to understand how the quoted successes by the proposed replacement consultant to satisfy HCD for other cities' Housing Elements 404
are indeed applicable to our situation in Hermosa Beach. 405
From: David Grethen
To: Myra Maravilla; Suja Lowenthal; City Council
Subject: Please add this clarification to my eComment
Date: Tuesday, September 13, 2022 9:42:07 AM
Since I can only make one eComment per agenda item, I must submit this clarification to my first comment in email form. Please forward as necessary, especially to the Community Development Director. PLEASE REDACT MY EMAIL ADDRESS.
Correction/clarification to original eComment about the Housing Element. I meant to say that the initial submittal would have been made primarily based on work by the now-departed consultant (JHD), resulting in the first set of HCD comments. And that the second submittal, in response to the first set of HCD comments, would have been primarily from internal Staff. This would then be our third attempt upcoming.
David Grethen - Resident
406
City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 22-0510
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of September 13, 2022
PUBLIC NOTICING REQUIREMENTS AND PRACTICES
FOR POSTING OF CITY COUNCIL AGENDAS
(City Manager Suja Lowenthal)
Recommended Action:
Staff recommends City Council:
1. Receive a report regarding public noticing requirements and practices for the posting of City Council agendas; and
2. Provide staff with direction, if so desired.
Executive Summary:
As requested by City Council at its regular meeting of August 9, 2022, this informational item summarizes the public noticing requirements and practices the City of Hermosa Beach abides by in preparing and posting City Council agendas.
Background:
At the August 9, 2022 regular City Council meeting, Mayor Pro Tem Jackson requested, and Mayor Detoy supported, directing staff to place on the next regular session agenda an informational item regarding scheduling for posting City Council agendas.
Meeting Date Description
August 9, 2022 Under Future Agenda Items, Mayor Pro Tem Jackson requested, and Mayor Detoy supported, directing staff to place on the September 13, 2022 agenda an informational item regarding scheduling for posting City Council agendas.
Discussion:
Legal Requirements
Pursuant to the Brown Act, the City Council Agenda must be posted at least 72 hours in advance of a City of Hermosa Beach Page 1 of 4 Printed on 9/7/2022
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REPORT 22-0510
Pursuant to the Brown Act, the City Council Agenda must be posted at least 72 hours in advance of a regular meeting with a brief general description of each item and specify the time and location of the meeting (Government Code section 54954.2). The agenda shall be posted in a location that is freely accessible to members of the public and on the local agency’s website. To illustrate the requirement as it applies to a regularly scheduled Tuesday City Council meeting, staff must post the agenda no later than 6:00 p.m. on the Saturday prior to the meeting date to meet the 72-hour requirement.
Legal Ad Publications
The City’s current practice is to list ordinances as a Public Hearing item during first or second reading, even if not legally required to appear as a Public Hearing. All Public Hearing agenda items require a 10-day notice to be published in the newspaper of general circulation. In addition to publishing a legal ad in a newspaper, it is also posted outside on the City’s bulletin and sent through the City’s eNotification system.
Ordinances also require a summary ordinance be published 5 days before second reading and 15 days after adoption. The City Clerk is currently conducting a review of the publication procedures and will make recommendations regarding operational updates to align with best practices.
City Practices
It is also the City’s current practice to exceed the minimum requirement and post the agenda on the Thursday evening prior to the meeting date, or 120 hours in advance of the meeting. The agenda is posted electronically on the City’s website and physically on the City’s bulletin board outside of City Council Chambers at City Hall.
In addition to posting the required brief general description of each item so that the public is notified of the business to be transacted or discussed at the meeting, the City of Hermosa Beach provides a written staff report carefully outlining the issue to come before the City Council. City Council staff reports, with attachments, are also posted 120 hours in advance of the meeting. In rare instances, supplemental items in the form of additional attachments may be provided prior to the meeting.
Operationally, staff reports must be submitted to the City Clerk at least a week prior the date of the agenda publication. All City staff reports are written to include background information, an analysis or discussion, an evaluation of General Plan consistency, and financial impacts. To ensure accuracy and completeness, staff reports are routed for department director review, legal review, and financial review prior to being reviewed and approved by the City Manager’s Office.
Not including the time for the original author to prepare the staff report and its supporting material, the approval routing process typically takes one full week. During the week of staff report routing and approval, heavy coordination and communication take place between the submitting department and City of Hermosa Beach Page 2 of 4 Printed on 9/7/2022
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approval, heavy coordination and communication take place between the submitting department and the reviewers. Once all staff reports are completed and approved, the City Clerk proceeds with agenda preparation and posting, which require approximately four hours each time.
In times of competing priorities, staff reports that do not make it through the review process in time for agenda posting may be moved to a future City Council agenda date. The necessary rearranging of the agenda and tentative future agenda schedule also requires coordination between the City Clerk, City Manager’s Office, and the various departments.
While supplemental agenda postings are possible within the software system, all steps required for initial agenda publication would need to be repeated a second time by the Clerk’s office to produce a revised agenda. This duplication of work would come at the cost of other pertinent work of the City Clerk’s Office, many of which are legal transactions dictated by various laws. Additionally, publication of a regular and revised agenda may create confusion as community members may not know to look for a revised agenda.
Demands Impacting Current Posting Timeline
In any given month, City Council meetings typically take place on the second and third weeks. On the non-meeting weeks, staff is working to prepare the following City Council agenda. To illustrate, after each Tuesday City Council meeting, staff is required to submit reports for the following City Council meeting date by that Thursday. Alternately, the first and third weeks of the month contain meetings of the Boards and Commissions including: Planning Commission; Parks, Recreation, and Community Resources Commission; Civil Service Board; and the Public Works Commission. The process to prepare staff reports and post agendas is also followed for these Brown Act bodies.
The current agenda posting timelines and cycles spread the workload out across the month. Any modification would result in the overlapping of public hearing noticing, staff report preparation, and agenda posting activities. The distribution of workload not only reduces confusion, but also allows for time in the work week to focus on daily tasks, customer service, project outcomes, and other deliverables. A City our size does not have staff members exclusively dedicated to report and agenda preparation, so the same staff preparing the agenda are responsible for direct service delivery.
In addition, the timely advancement of business items from the board and commission level to the City Council would be impacted. As it stands, a time-sensitive item heard by the Planning Commission on the Tuesday opposite of the City Council meeting could be agenized and prepared for the next Council meeting. Adjustment in the City Council agenda posting could impact our ability to do so resulting in a revised agenda and additional City Clerk time.
While the City is making strides in recruitment, we have not reached full staffing. At such time that we are fully staffed, we will begin to make progress in reducing the backlog of projects and City of Hermosa Beach Page 3 of 4 Printed on 9/7/2022
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are fully staffed, we will begin to make progress in reducing the backlog of projects and improvements identified by the City Council, City Manager, and the community.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.
Policies:
· 1.1 Open Meetings. Maintain the community’s trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.
· 1.4 Consensus oriented. Strive to utilize a consensus-oriented decision making process.
Fiscal Impact:
There is no fiscal impact associated with the recommended action.
Attachments:
1. Link to August 9, 2022 City Council Meeting
Respectfully Submitted by: Dave Wilson, Management Analyst Concur: Angela Crespi, Deputy City Manager
Concur: Myra Maravilla, City Clerk
Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney
Approved: Suja Lowenthal, City Manager
City of Hermosa Beach Page 4 of 4 Printed on 9/7/2022
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
22-0554
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of September 13, 2022
TENTATIVE FUTURE AGENDA ITEMS
Attached is the current list of tentative future agenda items for Council’s information.
Attachments:
Tentative Future Agenda Items
City of Hermosa Beach Page 1 of 1 Printed on 9/6/2022
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August 31, 2022
Honorable Mayor and Members Regular Meeting of
of the Hermosa Beach City Council September 13, 2022
TENTATIVE FUTURE AGENDA ITEMS
SEPTEMBER 27, 2022 (ROSH HASHANAH)
MEETING RESCHEDULED TO WEDNESDAY, SEPTEMBER 28, 2022
WEDNESDAY, SEPTEMBER 28, 2022 @ 5:00 PM INITIAL
DATE CLOSED SESSION
WEDNESDAY, SEPTEMBER 28 @ 6:00 PM
PRESENTATIONS
LOS ANGELES COUNTY FIRE SERVICES AND MCCORMICK AMBULANCE SEMI-ANNUAL UPDATE
PRESENTATION FROM BEACH CITIES HEALTH DISTRICT ON ALLCOVE BEACH CITIES RECOGNIZING OCTOBER 5, 2022 AS CALIFORNIA CLEAN AIR DAY
CITY MANAGER REPORTS
Update From Jim Fasola - City Delegate to the Los Angeles County West Vector & Vector-Borne Disease Control District Board of Trustees
Police Chief Update
CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates
CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Finance Director Ongoing
Revenue Report, Expenditure Report and CIP Report by Project for July and August 2022
Finance Director Ongoing
Reappropriation of Funds from FY 2021-22 to FY 2022-23, Approval of Related Revenue Revisions
Finance Director Annual
City Treasurer’s Report and Cash Balance Report for July and August 2022 City Treasurer Ongoing Cancellation of Certain Checks City Treasurer Ongoing
Capital Improvement Program Status Report Public Works Director Ongoing Recommendation to receive and file the action minutes of the Public Works Commission meeting of July 20, 2022
Public Works Director Ongoing
Recommendation to receive and file the action minutes of the Planning Commission meetings of August 16 and September 20, 2022 Community Development Director Ongoing
Planning Commission Tentative Future Agenda Items Community Development Director Ongoing Assembly Bill 361 Compliance City Clerk Ongoing
2022 Local Agency Biennial Notice regarding the City’s Conflict of Interest Code
City Clerk Biennial
PUBLIC HEARINGS – 6:30 PM
Approval of Additional 2022 Impact Level III Special Event: You are Enough 5K (11/12)
Community Resources Manager Staff Request
Jul. 28, 2022
Introduction of Ordinance of the City Council of the City of Hermosa Beach Approving the Joint Powers Agreement for Clean Power Alliance of Southern California Authority and Authorizing the Implementation of a Community Choice Aggregation Program
Environmental Programs Manager Staff Request
Aug. 1, 2022
An Ordinance of the City of Hermosa Beach amending Chapter 17.40 (Conditional Use Permit and Other Permit Standards) to add Section
17.40.230 (Timeshare Uses) to Title 17 (Zoning), and amending Section
17.26.030 to Permit Timeshare Uses in Specified Commercial Zones Pursuant to a Conditional Use Permit and Determining That the Project is Exempt From the California Environmental Quality Act.
Community Development Director Staff Request
Aug. 22, 2022
412
2 WEDNESDAY, SEPTEMBER 28, 2022 @ 6:00 PM INITIAL
DATE
(CONTINUED)
MUNICIPAL MATTERS
Special Event Policy Guide Updates Community Resources Manager Staff Request Jun. 16, 2022
Vacancies – Public Works Commission Term Expirations – Schedule Applicant Interviews
City Clerk Staff Request
Aug. 2, 2022
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
413
3 OCTOBER 11, 2022 @ 4:00 PM
APPLICANT INTERVIEWS FOR PUBLIC WORKS COMMISSION
OCTOBER 11, 2022 @ 5:00 PM
INITIAL
DATE CLOSED SESSION
OCTOBER 11, 2022 @ 6:00 PM
PRESENTATIONS
PROCLAMATION DECLARING OCTOBER 2022 AS BREAST CANCER AWARENESS MONTH AND OCTOBER 13, 2022 AS METASTATIC BREAST CANCER AWARENESS DAY
HERMOSA BEACH CHAMBER OF COMMERCE PROVIDES FIESTA HERMOSA RECAP
CITY MANAGER REPORTS
Police Chief Update
CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates
CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Finance Director Ongoing
Los Angeles Fire Services and McCormick Ambulance Monthly Report for August 2022
Emergency Management
Coordinator
Ongoing
Assembly Bill 361 Compliance City Clerk Ongoing
Recommendation to receive and file the action minutes of the Civil Service Board meeting of August 17, 2022
Human Resources Manager Ongoing
MUNICIPAL MATTERS
Consideration of a Holiday Free Parking Program City Manager/Community Services Manager
Staff Request
Aug. 15, 2022
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
SATURDAY, OCTOBER 22, 2022
CITY COUNCIL RETREAT
414
4 OCTOBER 25, 2022 @ 5:00 PM
INITIAL
DATE CLOSED SESSION
OCTOBER 25 @ 6:00 PM
CITY MANAGER REPORTS
Police Chief Update
CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates
CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Finance Director Ongoing
Revenue Report, Expenditure Report and CIP Report by Project for September 2022
Finance Director Ongoing
City Treasurer’s Report and Cash Balance Report for September 2022 City Treasurer Ongoing Cancellation of Certain Checks City Treasurer Ongoing
Capital Improvement Program Status Report Public Works Director Ongoing Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of September 6, 2022
Community Resources Manager Ongoing
Recommendation to receive and file the action minutes of the Planning Commission meeting of October 18, 2022
Community Development Director Ongoing
Planning Commission Tentative Future Agenda Items Community Development Director Ongoing Assembly Bill 361 Compliance City Clerk Ongoing
PUBLIC HEARINGS – 6:30 PM
Approval of Additional 2022 Impact Level III Event: Hermosa for the Holidays (11/18-11/21)
Community Resources Manager Staff Request
Aug. 24, 2022
Approval of 2023 Impact Level III Events Community Resources Manager Staff Request Aug. 24, 2022
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
THURSDAY, OCTOBER 27, 2022 @ 5:30 PM
STATE OF THE CITY
415
5 THURSDAY, NOVEMBER 3, 2022 @ 5:00 PM
INITIAL
DATE CLOSED SESSION: Amber Webster v. City of Hermosa Beach THURSDAY, NOVEMBER 3, 2022 @ 6:00 PM
CITY MANAGER REPORTS
Police Chief Update
CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates
CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Finance Director Ongoing
Los Angeles Fire Services and McCormick Ambulance Monthly Report for September 2022
Emergency Management
Coordinator
Ongoing
Assembly Bill 361 Compliance City Clerk Ongoing
Recommendation to receive and file the action minutes of the Civil Service Board meeting of September 21, 2022
Human Resources Manager Ongoing
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
NO MEETING NOVEMBER 8, 2022
(GENERAL MUNICIPAL ELECTION DAY)
416
6 PENDING STRATEGIC PLAN ITEMS
STATUS /
TENTATIVE MEETING DATE
Update Personnel Policies Human Resources
Manager
Pending Labor
Negotiations/Meet & Confer
Process
Beach Policy/Regulations (Continued from meeting of October 27, 2016) Community Resources Manager On hold by Council
Alternative Fuel Transportation Report, Nov. 2016 Environmental Analyst Community Choice Aggregation Direction, Dec. 2016 Environmental Programs Manager
PENDING NEW ITEMS
STATUS /
TENTATIVE MEETING DATE
Approval of the Municipal Lease Policy
Initiated by: Staff Request Jun. 12, 2018
Community Resources
Manager
Document Retention Policy
Initiated by: Staff Request Nov. 28, 2018
City Clerk Pending Deputy City Clerk
Appointment
Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization)
Initiated by: Council Direction Jul. 9, 2019
Public Works Director To be included in Revenue
Strategy Study Session (March
3, 2022). PW staff has funding
to prepare an assessment
adjustment study and will
advance that effort – it is
anticipated that the study will
take approximately 2 to 3
months to complete. If council
agrees to advance the
adjustment, it will need to go to
a city-wide ballot.
The annual assessment is
required to go to council each
year for approval and may need
to go to council separately
before the ballot vote. It was
last approved at the 7/13/2021
council meeting.
Pavement Condition Index Update
Initiated by: Staff Request Sept. 23, 2019
Public Works Director The new pavement
management plan report is
being prepared and is
anticipated to be completed in
approximately 2 to 3
months. PW staff will prepare
a staff report with the updated
document and have our
consultant available to present
the item to council.
Public Records Request Guidelines
Initiated by: Staff Request Oct. 14, 2019
City Clerk/Assistant to
the City Manager
Pending Deputy City Clerk
Appointment
Emergency Services Municipal Code Chapter 2.56 Update Emergency Management
Coordinator
Waiting for State to review
proposed language changes
Return to Council to discuss a full ban on tobacco sales and to include all available data related to other communities who have adopted complete bans Initiated by: Council Direction Jan. 28, 2020
Community
Development Director
Staff to work with BCHD to
consider appropriate timing to
return to consider a full ban
Consideration of licensing agreement/fees for use of City logo Initiated by: Council Direction Jun. 9, 2020
City Attorney The City will develop a
licensing agreement for
commercial uses of the City
logo as part of a comprehensive
417
7 Administrative Memorandum
(AM) on City Branding and
Logo Use by City Staff. City
staff will begin drafting the
AM after finalizing the City’s
style guide and filing its “Intent
to Use” trademark application
for the City logo with the
USPTO. As part of developing
a Licensing Agreement for the
Commercial Use of the City
Logo, staff will establish a
process for reviewing and
handling these requests. This
process will likely include the
negotiation of royalties and as
well as the preparation of a
staff report to obtain Council
approval to enter into the
agreement. Only once after the
City receives the issuance of a
Notice of Allowance from the
USPTO can it begin approving
applications for commercial
uses of the logo.
Follow-up on Mayor’s Pledge
Initiated by: Council Direction August 25, 2020
City Manager’s
Office/Police Chief
Pending proposal from Sunny
Lee
Ordinance to regulate nuisance Outdoor Lighting
Initiated by: Staff Request June 3, 2021
Community
Development Director
Council referred to Planning
Commission at June 2021
meeting, tentatively scheduled
for Planning Commission,
February 2022
An Ordinance of the City of Hermosa Beach, California, adding Chapter
12.42 to the Hermosa Beach Municipal Code to require property owners to repair the sidewalk area abutting their real property
Initiated by: Staff Request June 12, 2021
City Attorney
Update on single use plastics ordinance and resources needed to meet compliance (Supported by Massey, Campbell, Armato)
Initiated by: Council Direction October 26, 2021
Environmental Program
Manager
PLAN Hermosa 5-year check-in on milestones
(Supported by Massey, Campbell, Armato, Jackson)
Initiated by: Council Direction October 26, 2021
Community
Development
Director/Environmental
Program Manager
Authorize the SBCCOG to contract for alert and warning services through Everbridge and Alert South Bay on behalf of the City of Hermosa Beach Initiated by: Staff Request January 27, 2022
Emergency
Management
Coordinator
Public Hearing to discuss 2023-2024 Residential and Employee Parking Permits
Initiated by: Council Direction January 31, 2022
City Manager
Update Municipal Code Chapter 1.06 to also include the Hermosa Beach wordmark in our ordinance
Initiated by: Staff Request February 8, 2022
City Manager/Senior
Management Analyst
Consideration of Non-Profit Grant Program
Initiated by: Council Direction March 9, 2022
Deputy City Manager
Consideration of proposal for Extension and Amendment of agreements between the City and Athens Services for solid waste and street sweeping services
Initiated by: Council Direction May 10, 2022
Environmental Program
Manager
418