Hermosa Beach City Council
November 3, 2022

RFP NUMBER: RFP# 22-008
RFP TITLE: GREENBELT ACCESSIBLE TRAIL DESIGN SERVICES
REQUESTING DEPARTMENT: Public Works – Engineering Division RELEASE DATE: September 15, 2022
DUE DATE: Thursday, October 6, 2022 @ 3:00 p.m. PST
Notice is hereby given that the Department of Public Works of the City of Hermosa Beach will receive proposals for:

RFP# 22-008, GREENBELT ACCESSIBLE TRAIL DESIGN SERVICES Proposals must be submitted as PDF via the PlanetBids Portal (pbsystem.planetbids.com/portal/51313/portal-home). Proposals will be received until 3:00 p.m. PST, Thursday, October 6, 2022.

Proposals will not be opened at that time but will be submitted to the Public Works Department for verification and compliance with Specifications and subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award.

Please direct any inquiries regarding this RFP to Andrew Nguyen at [email protected]. All questions regarding the content of the proposal may be emailed to Andrew Nguyen referenced above or submitted on the PlanetBids Portal.

Dated: September 15, 2022
www.hermosabeach.gov

CITY OF HERMOSA BEACH
1315 Valley Drive, Hermosa Beach, CA, 90254
Phone: (310) 318-0210, FAX: (310) 937-5015
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Table of Contents
1 Introduction............................................................................................................................4

1.1 Invitation for Proposals....................................................................................................4

1.2 RFP Timeline .....................................................................................................................4

1.3 Submittal Procedures ......................................................................................................4

1.4 Contact ............................................................................................................................5

1.5 General RFP Conditions ..................................................................................................5

2. Project Overview ................................................................................................................10

2.1 Background...................................................................................................................10 Figure 1. Project Area.........................................................................................................11 Figure 2. Conceptual Design..............................................................................................12

2.2 Objective and Goals.....................................................................................................13

2.3 Relevant Plans, Policies, Programs, or Projects...........................................................13

3. Scope of Services ...............................................................................................................14 Phase 1 – Design .................................................................................................................14 Phase 2 – Construction........................................................................................................15

4. Proposal Submittal Instructions ..........................................................................................16

4.1 Proposal Format.............................................................................................................16

4.2 Proposal Content...........................................................................................................16

4.2.1 Cover Letter ............................................................................................................16

4.2.2 Firm Profile ...............................................................................................................16

4.2.3 Project Understanding and Approach to Scope of Work...................................17

4.2.4 Project Management Plan ....................................................................................18

4.2.5 Experience and Qualifications ..............................................................................18

4.2.6 Required Forms .......................................................................................................20

4.2.7 Cost Proposal ..........................................................................................................21

5. Proposal Evaluation and Selection....................................................................................21

5.1 Proposal Review Process ..............................................................................................21

6. Contract Expectations........................................................................................................23

6.1 Contract Period .............................................................................................................23

6.2 Professional Services Agreement.................................................................................23

6.3 Standards of Work .........................................................................................................23

6.4 Invoicing and Payment.................................................................................................23

7.2 Required Forms..............................................................................................................35

7.2.1 Certification of Proposal.........................................................................................35

7.2.2 Non-Collusion Affidavit...........................................................................................37

7.2.3 Compliance with Insurance Requirements..........................................................38

7.2.4 Acknowledgement of Professional Services Agreement....................................39

7.2.5 COVID Vaccination Certification..........................................................................40 351
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1 Introduction

1.1 Invitation for Proposals
The City of Hermosa Beach, Public Works Department is seeking proposals from qualified individuals or firms to design an accessible pedestrian trail on the City’s Greenbelt between Pier Avenue and 8th Street and obtain necessary permits and approvals.

Proposer(s) must have the expertise, experience, and demonstrate resources available to perform the work described in the RFP.

Should an award be made, the selected Consultant(s) will enter into a professional services agreement with the City of Hermosa Beach to provide these services. The City anticipates a contract start date around November 3, 2022.

1.2 RFP Timeline
RFP posted September 15, 2022
Deadline to submit written questions September 26, 2022 Posting of responses to questions September 28, 2022
Deadline to submit proposals October 6, 2022 - 3 PM PST Tentative award November 3, 2022

1.3 Submittal Procedures
Proposes shall submit one copy of the proposal and one copy of the fee schedule in PDF format on the PlanetBids Portal.

No proposals will be accepted after the listed date and time. The format, content, and procedures for submitting a proposal are provided in further detail within the RFP. (Check Section 4 for complete submittal procedures)
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1.4 Contact
Please direct any inquiries regarding this RFP to Andrew Nguyen at [email protected]. All questions regarding the content of the proposal may be emailed to Andrew Nguyen referenced above or submitted on the PlanetBids Portal.

1.5 General RFP Conditions
The following instructions and conditions apply to this RFP:

Pre-Contractual Expenses
The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a proposal in response to this RFP.
• Submitting that proposal to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFP, proposal, and/or contractual agreement.
• Any other expenses incurred by the consultant prior to the date of an executed contract.

Authority to Withdraw RFP and/or Not Award Contract
The City of Hermosa Beach reserves the right to withdraw this RFP at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFP. The City expressly reserves the right to reject any and all proposals in response to this RFP without indicating any reasons for such rejection(s).

The release of this RFP does not obligate or compel the City to enter into a contract or agreement.

Authority to Revise RFP and Request Additional Information The City reserves the rights to amend the RFP at any time, to determine the successful respondent(s), and to reject any or all Proposals or their components. Should it be necessary for the City to issue addendums to this RFP during the proposal period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective proposers to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Proposals shall acknowledge that the consultant is aware 353
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of all addendums which have been issued and has incorporated their provisions in their proposal by completing the Certification of Proposal Form.

The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest.

Other Conditions
• ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the proposal and list them as additional services.
• AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant.
• AWARD OF PROPOSAL. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous proposal after consideration of all criteria. • COMPLIANCE WITH LAWS. All proposals shall comply with current federal, state, and other laws relative thereto.
• CONFLICT OF INTEREST. By signing the Certification of Proposal, the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.
• DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable grounds for believing that any consultant is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a consultant is interested. Consultants shall submit as part of their Proposal documents the completed Non-Collusion Affidavit.
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• EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any).

Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded.

The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFP documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. • INTERPRETATION OF RFP DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of this RFP documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Modifications to the RFP, including, but not limited to the scope of work, can be made only by written addendum issued by the City.

Proposers shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFP documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFP documents. All such addenda shall become a part of the RFP document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFP documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued.
• IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition.
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• NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms.
• OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one cost proposal.
• OWNERSHIP. All data, documents and other products used or developed during the RFP process become the property of the City upon submission. All bid proposals and documents submitted in response to this RFP shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Proposals should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All Information contained within the proposals will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its bid proposal that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. • PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFP) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement.
• NO PUBLIC BID PROPOSAL OPENING/PUBLIC RECORDS ACT. Proposals shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants.

Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing proposals is not disclosed to other Consultants. Prices and other information concerning the proposals shall not be disclosed until a recommendation for award is made to the awarding authority. • PUBLIC RECORD. All proposals submitted in response to this RFP will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law.
• REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted proposal are material and important, and will be relied on by the City in evaluation of the proposal. Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal.
• SEVERABILITY. If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from 356
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the Request for Qualifications and the remaining provisions shall be valid and enforceable.
• SUBCONTRACTOR INFORMATION. If the proposal includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFP for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract.
• VALIDITY. Proposal must be valid for a period of 90 days from the due date. • WITHDRAWAL OF PROPOSAL. Consultants’ authorized representative may withdraw Proposals only by written request received by this RFP contact personal before the Proposal Submittal Deadline.
• BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement.
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2. Project Overview

2.1 Background
Hermosa Beach is a thriving community of some 20,000 residents and naturally draws a high number of visitors to its Greenbelt trail. The Greenbelt is a highly valued resource for the City which is used by local residents and visitors for recreational purposes and to enjoy the natural beauty.

The Greenbelt was developed in 1986 from the abandoned Santa Fe Railroad. Over a period of time, the City has made incremental access improvements to the Greenbelt.

These improvements have thus far included an installation of curb ramps and ramps at cross streets and various mid-block points of access throughout the length of the path.

Other installations include, workout stations, water fountains, benches, and monuments.

At its February 27, 2018 meeting, City Council was presented an item titled ADA Assessment and Proposed Decomposed Granite Path on the Greenbelt during which staff recommended further review and policy direction for ADA accessibility upon the Greenbelt. Following discussion, Council directed staff to further investigate modification options to the Greenbelt for an accessible path and to return with a report to also include concepts from a landscape architect.

The feasibility study was completed and presented to City Council on March 15, 2022 (Attachment 1). The study found that it is technically feasible for the City to make either all or a portion of the Greenbelt accessible, provided that slope requirements are met.

The recommended location for an initial pilot project was identified between Pier Avenue and 8th Street as this segment offers all the elements offered elsewhere along the Greenbelt. The City engaged a landscape architect, to provide three conceptual designs to assist with the visualization of what an accessible pedestrian trail could look like along a shorter portion of this segment of the Greenbelt from Pier Avenue to 11th Street to establish an initial pilot.

The Hermosa Beach City Council ultimately voted to create a project to install an accessible pedestrian trail made of decomposed granite (DG) on a portion of the Greenbelt from Pier Avenue to 8th Street (see Figure 1). The selected option would essentially replace the woodchip path in its current location with DG and make other necessary accessible path improvements (see Figure 2).

At this time the City is seeking an experienced consultant, or team of consultants, to design the accessible pedestrian trail on the Greenbelt from Pier Avenue to 8th Street.

The design is to include reconstructing existing curb ramps to meet ADA standards, enhancements to a crosswalk connecting to the City’s Clark Building, and any necessary modifications to irrigation lines adjacent to the pathway. The consultant’s team should have expertise and knowledge for making this project ADA compliant. The Project is exempt from CEQA and Coastal Commission review. 358
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Figure 1. Project Area
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Figure 2. Conceptual Design
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2.2 Objective and Goals
The City of Hermosa Beach is seeking a qualified consultant, or team of consultants capable of completing the final design plans for the project. The design shall incorporate the following goals and considerations:
• Design an accessible pedestrian trail with decomposed granite (DG) on the Greenbelt between Pier Avenue and 8th Street and ensure the design meets latest ADA standards. The current path on the Greenbelt is composed of woodchips, which are to be removed and replaced with DG.
• Design is to include grading of the DG path for not only ADA compliance but for proper drainage for improved maintenance.
• Design is to include irrigation adjustments as necessary to retain the integrity of the DG path, minimize maintenance, and ensure proper irrigation to adjacent plantings.

City has PDF of irrigation plans but may need to be updated. • Design is to include any necessary drainage improvements to help maintain and preserve the DG path.
• Design is to include careful consideration of existing trees and how they may be affected during construction.
• Design is to include reconstruction of any non-ADA compliant curb ramps on the portion of the Greenbelt and connection of the DG accessible pedestrian trail to the curb ramps.
• Design is to include improvements and modifications to the adjacent parking lot for additional ADA parking.
• Design is to include improvements to the crossing from adjacent parking lot to the City’s Clark building.

2.3 Relevant Plans, Policies, Programs, or Projects
Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience:
• PLAN Hermosa, the City’s Comprehensive General Plan and Local Coastal Program, adopted August 2017
• Greenbelt Feasibility Study For ADA Accessibility
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3. Scope of Services
The Scope of Work shall include, but not be limited to the following tasks. Consultant teams are encouraged to recommend alternative approaches and/or additional tasks to completing the work.

Phase 1 – Design
Task 1 – Design and Construction Documents
Consultant to prepare final design package and construction documents. This effort shall include:

A. Provide all field survey and topographic work necessary to complete the design effort.

Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City guidelines and in AutoCAD Computer Aided Design and Drafting (CADD) format.

The horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88.

B. Conduct all necessary supporting studies and investigations (e.g., soils investigations, geotechnical, tidal and ground water investigations, existing irrigation layout, etc.).

C. Complete the design of project including plans, specifications, and engineer’s construction cost estimate. The Consultant shall contact manufacturers and/or contractors to verify the engineer’s estimate prior to submitting to the City.

Specifications shall be prepared in Microsoft Word and an electronic copy of the final version shall be furnished to the City. The City will provide the specification boiler plate to the Consultant.

D. The design of the project shall be prepared in accordance with all appropriate standards, as applicable, including but not limited to City of Hermosa Beach Standard Plans and the Standard Specifications for Public Works Construction, Caltrans, 2014 ABA Guidelines for Outdoor Developed Areas, 2010 ADA Standards for Accessible Design, etc.

E. All original plan sheets, calculations, and reports shall be signed and stamped by the Consultant’s licensed professional engineer, and/or landscape architect, as appropriate, in responsible-charge of the project. These signed originals will then become the property of the City.

F. The Consultant shall have a Quality Control Plan in effect during the entire time work is being performed under the Agreement. The Quality Control Plan shall establish a process whereby plans are independently checked, corrected and back checked, and all job-related correspondence and memoranda dated and received by affected persons and then bound in appropriate job files. 362
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G. All electronic files, databases generated, spreadsheets and intellectual properties developed during the life of the Agreement shall become the property of the City.

Deliverables: land survey (PDF and CAD); Plans, Specification, and Estimate (30%, 60%, 90%, and 100%) in electronic (PDF and CAD) and 3 hard copies; any necessary supporting studies.

Task 2 – Meeting Attendance and Support
The Consultant shall attend and participate in meetings and conference calls as necessary to complete the project and provide materials to facilitate communications with the public. Consultant proposals should include the following:
• Project kick-off meeting;
• Attendance at up to two public meetings (one Parks and Recreation Commission Meeting and one Public Works Commission Meeting);
• Team conference calls as needed; and
• Preparation of presentation materials, including but not limited to an illustrative drawing that can be posted on the City’s website and presented at Commission meetings to provide an update on the project.

Deliverables: Kick off meeting agenda, meeting notes as needed, presentation materials in support of public meetings, and illustrative drawing of the final design.

Phase 2 – Construction
Task 3 – Construction Phase
The Consultant shall provide support services as needed during the bidding and construction phases of the project, including:

A. The Consultant shall respond to bidder inquiries during the bidding process, including preparation of any addenda. Upon award of the construction contract, the Consultant shall attend the pre-construction meeting.

B. The Consultant shall review and approve all submittals as needed and shop plan drawings required supporting the construction contract. The Consultant shall complete shop drawings reviews within one (1) week of receipt.

C. The Consultant shall respond to written Requests for Information (RFI) as needed to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days.

D. Upon the completion of construction, record drawings plans shall be submitted to the City. The Consultant shall incorporate all changes to the plans electronically with all 363
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necessary revision notations. Once plans have been updated, a signed set of record drawings shall be submitted to the City in electronic format (AutoCAD and PDF formats properly labeled).

Deliverables: Preconstruction meeting agenda and minutes, shop drawings, RFI responses, final as-built records plans (AutoCAD and PDF).

4. Proposal Submittal Instructions

4.1 Proposal Format
Proposes shall submit one copy of the proposal and one copy of the fee schedule in PDF format on the PlanetBids Portal.

4.2 Proposal Content
Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals should include the sections as described in greater detail below. Do NOT include marketing brochures or other promotional material not connected with this RFP.

4.2.1 Cover Letter
Proposal must be accompanied by a cover letter, signed by an individual authorized to bind the proposing entity. An unsigned proposal is grounds for rejection. The cover letter should include an introduction of the firm, contact information, summary statement of professional qualifications, and statement of understanding of the scope of work. The cover letter also shall acknowledge receipt of any addendums that were issued for this RFP.

4.2.2 Firm Profile
Proposers should provide a brief profile of the prime consultant and any sub-consultants.

Information should include, but is not limited to the following information:
• Official name and address.
• Name, address, email, and telephone number of the consultant’s primary point of contact.
• Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture.
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• Federal Employer I.D. Number.
• Address, telephone numbers and fax numbers of each of the proposing firm’s locations.
• Indication whether firm is totally or partially owned by another business organization (parent company) or individual.
• Number of years consultant has been in business under the present business name.
• Number of years of experience the consultant has had in providing required, equivalent, or related services.
• Any failures or refusals to complete a contract, and explanation.

4.2.3 Project Understanding and Approach to Scope of Work Proposers should include in this section a statement of project understanding, organizational chart, approach to work program and summary of deliverables, described in greater detail below.

Statement of Project Understanding
Consultant must include in this section its understanding of the project and understanding of the Scope of Services noted herein. Consultant should be able to articulate a thorough understanding of the State, County and Local requirements, and other industry standards applicable to the project or services to be provided.

Organizational Chart
Consultant shall include an organizational chart that reflects key staff and roles/responsibilities of each individual assigned to provide services under this Proposal.

Any roles or topics in which the proposer anticipates utilizing the expertise of subcontractors should be clearly identified.

Approach to Work Program (Required and Optional Tasks)
The City is seeking an effective, efficient and creative approach to preparing work products and meeting the City’s goals and timelines. In this section, proposers should include their recommended approach to providing the requested professional services and tasks noted in the Scope of Services in the RFP. The approach to the work plan shall be of such detail to demonstrate the proposer’s ability to accomplish project objectives. This section should also include proposed approaches and techniques to engagement of community and stakeholders in the process of developing projects.

The proposer’s approach should provide detail on both the required and optional tasks identified in the scope of work, as well as any additional tasks or services performed by the proposer.
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Additional Services
Consultant shall provide the City with any additional services that the firm can provide.

Consultant may additionally itemize those services which are further beneficial but are not noted in the aforementioned paragraphs as requirements.

Roles and Responsibilities for City Staff
Proposer should summarize any services NOT provided by their firm that are listed in the Scope of Work. Consultant shall also list any resources, City assistance or other items expected to be provided by City, “Work to be Performed or Provided by the City”.

4.2.4 Project Management Plan
Key to a creative, effective, and efficient delivery of projects is close coordination and communication between the City, community, and the selected consultant. In this section, proposers should provide information on scheduling, and describe the firm or project manager’s approach to communications and quality assurance/quality control.

Project Schedule
Proposers must provide a project schedule with anticipated timeframe for key deliverables outlined in the scope of work.

Communications Approach
Proposers should describe their recommended or preferred approach to project communications between the City and Consultant Team. This should include detail on the frequency of project check-ins, progress updates, and meeting locations (i.e. phone, email, in-person). Communications protocols for coordinating with other City departments, agencies, and the community can be established during individual project kick-offs. Consultant should have the capability to run virtual meetings during COVID-19.

Quality Assurance/Quality Control Approach
Describe the firm’s QA/QC processes that will be adhered to during the term of the agreement. Describe the Consultant’s method of ensuring that the assigned personnel ’s quality of work is high.

4.2.5 Experience and Qualifications
Proposers should include in this section a summary of relevant projects, contact information for references, and information about the experience, qualifications, and availability of key personnel, described in greater detail below.

Summary of Relevant Projects
Proposers should highlight representative projects that are similar in scope to the services requested to demonstrate the firm’s depth of experience and familiarity with 366
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similar projects. For each project, please include the following information, at a minimum:
• Year started and completed (if relevant)
• Contracting Agency + Department
• Project Description
• Key Personnel Assigned
• Contract Value
References
Consultant must provide at least three (3) references for which consultant has provided services similar in scope as set forth in the RFP within the last five (5) years. Reference information should include:
• Name of agency
• Name of agency project manager
• Email address and telephone number of contact person
• Description of project or services provided
Experience and Qualifications of Key Personnel
The consultant shall provide resumes indicating the experience and qualifications for the key personnel identified in the organization chart. Consultant shall also include the number and type of additional support personnel who will be providing services. At a minimum, the resume for each team member should include:
• Name
• Position and Role for This Project
• Degrees and Certifications
• Professional Memberships/Registrations
• Summary of Experience
• Work on Representative Project Similar in Scope
If sub-consultants are to be used as part of this proposal, a resume of the sub-consultant and relevant experience is to be included in the same format.

Assignment of Key Personnel
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It is the City’s preference to have the key personnel identified in the Organizational Chart remain with the individual project during its duration. In this section, please indicate the availability of key personnel to pursue completion of projects.

After contract execution the Consultant should not substitute key personnel (project manager and others listed by name in the proposal) or sub-consultants without prior written approval from the local agency. The consultant must request and justify the need for the substitution and obtain approval from the agency prior to use of a different subconsultant on the contract. The proposed substituted person must be as qualified as the original, and at the same or lower cost for geotechnical types of consultant contracts, the Consultant’s project manager shall have all the necessary credentials to qualify him/her as a project manager for this project.

In the event there are proposed changes in key personnel, including sub-consultants, during the term of the agreement that are outside of the consulting firm’s control, the consultant shall prepare a transition plan that is presented to the City’s project manager for review.

4.2.6 Required Forms
Consultant shall review, acknowledge and submit the following forms:
• Certification of Proposal. Consultant is required to sign and submit the Certification of Proposal including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFP. (See section 7.2.1)
• Non-Collusion Affidavit.Consultant is required to sign and submit the NonCollusion Affidavit. (See section 7.2.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 7.2.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 7.2.4)
• Covid Vaccination Certification. Consultant agrees to certify in writing to CITY that all employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. (See section 7.2.5) 368
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4.2.7 Cost Proposal
The cost proposal shall be submitted through PlanetBids Portal as a separate file, labeled “Cost Proposal” and indicate the firm’s name. The cost proposal shall detail costs broken down by project phase, task, hourly rates, and key personnel.

Consultant should provide the cost proposal for the duration of the agreement to successfully fulfill the Scope of Work detailed in this RFP. Required and optional tasks should be consistent with the tasks listed in the Scope of Services and be clearly marked in the cost proposal to facilitate consistent comparison of costs between proposals. The Cost Proposal should identify project team members, and hourly billing rates and break costs by task and phase. The fee schedule should also include any direct costs such as travel, equipment, printing/materials.

The method of payment shall be primarily at Specified Rates of Compensation but may include Cost per Unit of Work. The proposal should include hourly rates for all types of personnel required to perform the services described in this RFP.

Other direct costs, intended to be charged to the City, need to be stated. No mark-ups will be allowed for other direct costs.

5. Proposal Evaluation and Selection

5.1 Proposal Review Process
The City will evaluate all proposals received in accordance with the evaluation criteria.

The City shall not be obligated to accept the lowest priced fee schedule, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer. Evaluation scores will not be released until after award of proposal, if one is made.

Following the review of RFPs by the City’s team, the City may, if it chooses to do so, invite short-listed consultants to be interviewed by a panel of City staff, which may include noncity personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposers. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements.

Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing Proposers.

The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract the City may request modifications to the proposed scope or to the technical team or other elements of the proposal. If negotiations fail, the City will commence negotiations with 369
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the next qualified candidate. Work will promptly commence following contract award and satisfaction of contract requirements.

5.2 Evaluation Criteria
Evaluation criteria will typically include RFP understanding, demonstrated expertise, relevant experience, availability of the firm’s team, and other factors. Task orders resulting from this contract will be negotiated and executed between the City and the selected firm.

Proposals will be evaluated on the basis of their response to all provisions of this RFP. The City of Hermosa Beach will use the following criteria in its evaluation of proposals, interviews may be required with selected consultants, or verification of references. The categories will be weighted approximately as follows.

Approach and Methods (30%):
• A well thought-out and tailored approach to the technical work that responds to the City’s particular issues and needs.
• Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities.
• Evidence of the team’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management project management plan.

Relevant Experience & Expertise (35%):
• Recent experience preparing similar projects or providing similar services for jurisdictions.
• Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements.
• The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project.
• The consultant team’s ability to dedicate a strong project manager that will serve as a single point of contact for the duration of the project. 370
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• The team’s experience and ability to clearly communicate technical concepts and terminology with the community.

Timeframe and Costs (25%):
• Display of responsive timeframe to assign tasks.
• Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns.

Administration (10%):
• Ability to comply with the timeline terms, and billing procedures. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement.

6. Contract Expectations

6.1 Contract Period
The City anticipates the contract term would begin around November 2022. The City is interested in having the design completed and ready for construction advertisement within four (4) to six (6) months from the Notice to Proceed.

6.2 Professional Services Agreement
The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 7.1. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement.

6.3 Standards of Work
In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense.

6.4 Invoicing and Payment
Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task.
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Invoices are to be submitted monthly. The invoices shall reference the project title, and list charges by task, worker classification, hours, billing rate, and totals.

Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information:

Contract
Amount
Total Prior
Contract Billings
Contract Work
Performed this
Period
Total Contract
Amount
Performed To
Date
Contract
Percent
Complete
Total Amount
Remaining for the
Contract
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7. Attachments and Required Forms

7.1 Sample Professional Services Agreement

CONTRACT FOR PROFESSIONAL SERVICES TO
________________________________________________________________ BETWEEN THE CITY OF HERMOSA BEACH AND ___________________________ This AGREEMENT is entered into this day of , 2022, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”).

R E C I T A L S
A. The City desires to __________________________________________.

B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:

CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT a total of $ , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous 373
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month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.

SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.”
TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
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TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 375
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ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars 376
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($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows.

CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers.

Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
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4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements.

The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.

USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.

FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or 378
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services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.

NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: ATTN:

Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in 379
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the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.

ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the 380
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natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.

DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.
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City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT
[MAYOR/CITY MANAGER] By: NAME/TITLE
ATTEST:

Myra Maravilla, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:
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Michael Jenkins, City Attorney

7.2 Required Forms

7.2.1 Certification of Proposal
RFP #: _________
The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP).

1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP.

3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

4. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.

5. The proposal response includes all of the commentary, figures and data required by the Request for Proposal

6. The proposal shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
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8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
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7.2.2 Non-Collusion Affidavit
RFP #: _________
The undersigned declares states and certifies that:

1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This proposal is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.

5. All statements contained in the Proposal and related documents are true.

6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal.

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
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7.2.3 Compliance with Insurance Requirements
RFP #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFP.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
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RFP 22-008 City of Hermosa Beach

7.2.4 Acknowledgement of Professional Services Agreement RFP #: _________
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
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RFP 22-008 City of Hermosa Beach

7.2.5 COVID Vaccination Certification

PLEASE PLACE LETTER ON OFFICIAL COMPANY LETTERHEAD
(Insert Date)
Suja Lowenthal, City Manager
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
RE: Mandatory COVID-19 Vaccination for City of Hermosa Beach Consultants Dear Ms. Lowenthal:

Per this letter, (Insert Company Name) certifies that all of its officers, agents, employees, subcontractors, representatives and volunteers servicing the City of Hermosa Beach on-site within the City pursuant to the (Insert Agreement Title) dated (Insert Agreement Date), are or will be fully vaccinated or covered by an approved medical or religious exemption prior to the implementation of the scope of work located within the above referenced agreement.

Respectfully,
(Insert Name)
(Insert Title)
388

SWA STATEMENT OF QUALIFICATIONS
October 6, 2022
Greenbelt Accessible Trail
Design Services
(RFP 22-008)
City of Hermosa Beach
389
390
October 6, 2022
Andrew Nguyen
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
Submitted Via PlanetBids
RE: Greenbelt Accessible Trail Design Services (RFP #22-008) Dear Andrew:

SWA is honored to present our qualifications for the Greenbelt Accessible Trail Design Services RFP. Through our on-call engagement with the City of Hermosa Beach, which has included projects such as: South Park Irrigation & Planting Design, Clark Building Planting, Clark Field Restroom Building Planting, Hermosa Beach Community Center Planting, and of course the Greenbelt Feasibility Study - we have become familiar with a number of your open spaces and park assets. We believe we are best qualified for this project from our extensive project working with the City of Hermosa Beach.

Through our experience with a number of linear parks and open space projects including the Santa Monica North Beach Trail (Marvin Braude Trail), Culver Boulevard Median Park, Milton Street Park, and Arcadia Downtown Alleys to name a few, we are uniquely equipped in transforming infrastructural corridors into recreational opportunities.

For this project we have created a well-rounded team including Huitt-Zollars who will serve as our civil engineering and survey partner, and Cumming as our cost estimation specialist. As the team who delivered the feasibility study, we are confident in our ability to execute this project within the budget and schedule that is set forth by the City of Hermosa Beach.

We would be honored to partner with the City of Hermosa Beach, neighborhood stakeholders, and pertinent commissions to bring a noteworthy recreational amenity up to ADA standards. We hope to have the opportunity to speak with you about this important project. I serve as the authorized signatory who can bind this proposal and guarantee the information contained herein. We also acknowledge that no addendums were issued for this proposal.

Sincerely,
Ying-yu Hung, FASLA
Managing Principal
Los Angeles
811 W 7th Street
Los Angeles, California
90017
+1.213.236.9090
www.swagroup.com
Ying-Yu Hung
Gerdo P Aquino
391
392
Cover Letter Pg. 03

Firm Profile Pg. 09
Project Understanding & Approach to Scope of Work Pg. 17 Project Management Plan Pg. 26
Experience & Qualifications Pg. 32
Required Forms Pg. 62
Table of Contents
Proposal copyright ©2022 by SWA Group. No portion of this proposal may be copied or distributed without the written permission of SWA Group.
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394
Firm Profile
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8 I RFP 22-008 Hermosa Beach I SWA 396
SWA l RFP 22-008 Hermosa Beach I 9
Organization & Approach
SWA Firm History/Management Structure
SWA was founded in 1957 as Sasaki Walker & Associates; in 1973, the firm changed its name to SWA Group, and in that same year became one of the first companies on the West Coast to be owned by an Employee Stock Ownership Plan (ESOP)—a vehicle that has resulted in the company becoming 100% employee-owned. SWA expanded from a West Coast firm in the 1960s and ‘70s to a fully national and international firm by the 1980s and ‘90s. Our Los Angeles office is led by Ying-yu Hung, Managing Principal, and Gerdo Aquino, CEO & Principal. The LA office employs 50 professionals, 5 who are licensed landscape architects, 4 who are LEED AP/Green Associate, and 1 who is registered as SITES AP accredited. Firm-wide, SWA employs 230 professionals, 56 who are licensed landscape architects.

SWA’s collaborative approach extends to our clients with whom we work and to colleagues with whom we explore new prototypes and new attitudes toward the man-made world. Our work has been recognized with more than 800 design awards, including the prestigious ASLA Landscape Architecture Firm Award (2005). Our design philosophy extends from a belief that any attempt to design or plan landscapes should be rooted in equal parts innovation, stewardship and sustainability. This philosophy includes the highest forms of communication in the representation of ideas and the management needed to execute those ideas. We do not have any history of failures or refusals to complete a contract.

SWA Core Service Offerings
The firm is structured to facilitate the role of landscape design, urban planning and urban design in developing memorable places that have clarity in function, identity and meaning. At the core of our practice is a passion for imaginative, solution-oriented design that balance the needs of natural and built environments with social, cultural, and economic objectives to create value for our clients and the communities our work supports.

In addition to bringing strong aesthetic, functional, and social design ideas to each project undertaken by the firm, we are committed to integrating principles of environmental sustainability in all of our designs.

Company Name
SWA Group, Inc.

Company Type
California corporation
FEIN: 94-1483448
Duns #054514052
(100% Employee Owned)
Year Established
1957, 65 Years in business
Los Angeles Studio
811 W 7th Street, 8 Fl
California 90017
+1 213.236.9090
Primary Contact + Principal Project
Manager
Jeremy Klemic
[email protected]
213-236-9090
Assistant Project Manager
Ryan McKay
[email protected]
213-236-9090
2005 ASLA Landscape Architecture
Firm of the Year
2020 APA California Planning Firm
Award of Excellence
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10 I RFP 22-008 Hermosa Beach I SWA
Landscape Architecture
SWA provides complete landscape architectural services, including site planning, concept design, schematic design, design development, construction documentation and
construction observation. We often provide our clients with continuing landscape design consultation after construction completion and can provide landscape management plans
for their use.

Urban Planning
SWA has extensive experience producing comprehensive land use and master plans for large land areas. Because our work is land-based, we are able to create plans that sensitively make the best use of terrain, landform, natural systems, landscape, and urban spaces, and integrate those elements with the required infrastructure, buildings, and other
improvements. We apply these same skills to projects
involving the use and restoration of natural systems.

Urban Design
We offer master planning, preparation of design guidelines, and full design services for urban projects. These urban design and planning services can be applied to entire
districts, as well as street and infrastructure systems, public parks and plaza spaces, waterfronts, and the smallest of urban areas. We are skilled at addressing both the
redevelopment of an urban area, including infill development and land use changes, as well as the design of new and
re-imagined urban environments.

Sub-consultant Management
SWA typically seeks sub-consultant services for the
following specialties. We have experience working with
specializations including: architecture, civil engineering, structural engineering, irrigation engineering, lighting, environmental engineering, soil and geologic testing, survey, water fountain and feature designers, horticulturists,
historic renovation and restoration specialties.

Defining Characteristics
SWA’s design approach integrates connective systems
of open space and built forms to establish frameworks
for well-connected and memorable places. We believe
that a successful design project builds upon its context while exploring the unique qualities of place. Our deep commitment to building extraordinary projects — places that are beautiful, sustainable and enduring — inspires a visionary yet realizable approach, one that is global in perspective yet finely tuned to the special character of the community and local context. Some of SWA’s key characteristics, and overarching objectives, that define our practice include the following attributes.

Inspired Placemaking
Our team’s ability to provide elegant, artful form-giving distinguishes it from teams more focused on policy and
technical issues. Our planners offer high level skills in policy-making, community outreach, and programming —
with the added advantage of premier skills in conceptual design and the ability to test ideas with a quick sketch or diagram. The goal is simple: create more livable, attractive, and sustainable places. But that’s where the simplicity ends.

Every place and client are different. So, too, are the forms and possibilities that transform a blank, underutilized, or damaged site into a viable place of commerce and urban
life, or establish a permanent green space with a healthy ecosystem at its heart.

Once our team is steeped in the characteristics of a project site, we roll up our sleeves and aim for the physical design idea that determines the shape and character of detailed work to follow. The process requires both technical problemsolving and art. We work at all scales, considering the realities of cost, land values, phasing, and infrastructure without forgetting to make something beautiful along the way. Function and beauty are not mutually exclusive —
and we are not afraid to express ourselves, to search for solutions that blend science and art.

Revitalization and Reuse
As skilled urban designers and planners we have experience working with entire downtown districts, as well as street systems, city blocks, public parks and plaza spaces,
waterfronts, and recreational facilities.

Revitalization of under-utilized open space is essential to sustaining social, cultural, and civic activities in our cities and regions. This experience has built a proven reputation for bringing challenging assignments to fruition with the ability to integrate multiple concerns – environmental, economic, community – with a strong vision for the ultimate form and function of the project.
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SWA l RFP 22-008 Hermosa Beach I 11
Implementation
Our team’s strong philosophical commitment to planning, designing, and implementing quality projects offers several advantages. As experienced planners, architects, engineers and landscape architects, we offer the ability to understand the breadth of the entire project and the elements essential to successful realization of the overall design concept.

SWA’s field department insures that projects are built to consistently high standards. Besides forming the backbone of the construction observation team, members of the field department are brought on to the team early, and for this project will be a key player throughout development of the Concept Plan. Being part of the evolution of a design
concept, they can review design development and
construction drawings for constructability and design flaws and make more effective and knowledgeable decisions in the field while retaining the integrity of the original design intent.

Quality Control
First, we consider decision making a continuous, interactive process with the Client and the entire Project Team. We update the Client at frequent progress meetings where we assist in setting agendas, frame required decisions, and maintain meeting notes on decisions and directions relevant to our work. Communication is key, and we maintain a
continuous and consistent communication structure through the Project Manager. Development of consensus is achieved through periodic meetings, clear definition of alternatives and the cost involved, and strict adherence to the project schedule.

The second factor is the use of timely, accurate project information and the use of available technology for
information exchange with the Client and the entire Project Team. Schedules and project budgets are continuously
monitored and updated throughout the project.

The third factor is the involvement throughout the project of experienced Principals and Staff. The Project Manager is responsible for regular in-house review of all information and deliverables. In addition to review by the Project Manager, the Senior Principal periodically reviews all design and planning projects. SWA maintains in-house, field
construction personnel who review all landscape cost
estimates and budgets.

Our experience in controlling project labor and construction costs comes from our long history of working with cost
conscious clients and construction managers.

Cost and Schedule Control
SWA maintains an internal system of checks and balances to insure the quality of finished products and to ensure that client expectations are met at every phase of a project – from concept to punch list. Every project is assigned a Principal-in-Charge whose primary responsibility is to
provide overall leadership and experience.

SWA takes quality seriously and to that end, assures the commitment of the Principal-in-Charge throughout the
entire duration of the contract. To that extent, clients tell us that when they hire SWA, they are not just getting one
principal, but 30 of them. This speaks directly to how SWA shares resources and knowledge to the benefit of the overall quality, thoroughness, and control of the process and
documentation.
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12 I RFP 22-008 Hermosa Beach I SWA
SWA Firmwide Organizational Chart
Board of Directors
* Senior Managerial Personnel
** Secondary Managerial Personnel / Primary Technical Personnel Employee Stock Ownership Plan (ESOP)
Executive Committee
Managing Principals
Kinder
Baumgardner**
Houston
Chuck McDaniel**
Dallas
Joe Runco**
Sausalito
Rene Bihan**
San Francisco
Sean O’Malley**
Laguna Beach
Ying-Yu Hung**
Los Angeles
David
Thompson**
Shanghai
Thomas Balsley**
New York
CEO
Gerdo Aquino
CFO
Scott Cooper*
Principals,
Associates & Staff
in the 8 studio locations
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SWA l RFP 22-008 Hermosa Beach I 13
Firm Data
Firm Name: SWA Group
Year Established: 1957 (61 years, 2018)
Year Incorporated: March 23, 1960
Place of Incorporation: California
Number of Years under Current Name (1975): 43
Type of Company: Corporation
Ownership Type: Corporation
Firm Leadership
Co-CEO: Gerdo Aquino & David Thompson
CFO: Raymond Siu
Firm Locations
Number of Offices: 8
Office Locations: Los Angeles (CA), Sausalito (CA), San Francisco (CA), Laguna Beach (CA), Dallas (TX), Houston (TX), Shanghai (China), New York City (NY), Firm-wide Certifications and Licenses
Total Number of Employees: 230
Number of Employees Licensed as Landscape Architects: 56 Number of Employees Licensed as AIA (American Institute of Architects): 1 Number of Employees Licensed as AICP (American Institute of City Planning): 3 Number of Employees Certified as Arborists: 2
Number of Employees Accredited with LEED AP status: 19
Number of Employees Accredited with SITES AP status: 1
Los Angeles
Gerdo Aquino
CEO / Principal
811 West 7th Street
8th Floor
Los Angeles, CA 90017
+1.213.236.9090
[email protected]
www.swagroup.com
fory
of Pomona
RFQ
No.
2017-
08 Special
Category
Code
B-11:
401
402
Project Understanding &
Approach to Scope of Work
403
16 I RFP 22-008 Hermosa Beach I SWA Culver Boulevard Realignment 404 SWA l RFP 22-008 Hermosa Beach I 17
Project Understanding
Through our experience completing the feasibility study, the SWA team recommends that it is technically feasible to renovate the Greenbelt to be an accessible ADA path with decomposed granite. For this initial pilot project between Pier Avenue and 8th Street, the redesign includes reconstructing existing curb ramps to meet ADA standards, enhancements to a crosswalk connecting to the City’s Clark Building, and any necessary modifications to irrigation lines adjacent to the pathway. The SWA recognizes that the design shall incorporate the following goals and considerations:
• Design an accessible pedestrian trail with decomposed granite (DG) on the Greenbelt between Pier Avenue and 8th Street and ensure the design meets latest ADA standards. The current path on the Greenbelt is composed of woodchips, which are to be removed and replaced with DG.
• Design is to include grading of the DG path for not only ADA compliance but for proper drainage for improved maintenance.
• Design is to include irrigation adjustments as necessary to retain the integrity of the DG path, minimize maintenance, and ensure proper irrigation to adjacent plantings. City has PDF of irrigation plans but may need to be updated.
• Design is to include any necessary drainage improvements to help maintain and preserve the DG path.
• Design is to include careful consideration of existing trees and how they may be affected during construction.
• Design is to include reconstruction of any non-ADA compliant curb ramps on the portion of the Greenbelt and connection of the DG accessible pedestrian trail to the curb ramps. • Design is to include improvements and modifications to the adjacent parking lot for additional ADA parking.
• Design is to include improvements to the crossing from adjacent parking lot to the City’s Clark building.

Project Understanding
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18 I RFP 22-008 Hermosa Beach I SWA
Drought Tolerant Planting at Palisades Park, Santa Monica Approach to Work Program
(Required and Optional Tasks)
Phase 1 – Design
Task 1 – Design and Construction Documents
SWA to prepare final design package and construction
documents. This effort shall include:

A. Provide all field survey and topographic work necessary to complete the design effort. Design level survey and
base mapping of the project site shall be prepared in US Customary English units by a California licensed Land
Surveyor in accordance with the City guidelines and in
AutoCAD Computer Aided Design and Drafting (CADD)
format. The horizontal datum shall be NAD 83 and the
vertical datum shall be NAVD 88.

B. Conduct all necessary supporting studies and
investigations (e.g., topographic survey, as-built
drawings, existing irrigation layout, etc.).

C. Complete the design of project including plans,
specifications, and engineer’s construction cost
estimate. SWA shall contact manufacturers and/or
contractors to verify the engineer’s estimate prior to
submitting to the City. Specifications shall be prepared in Microsoft Word and an electronic copy of the final
version shall be furnished to the City. The City will
provide the specification boiler plate to the SWA.

D. The design of the project shall be prepared in
accordance with all appropriate standards, as
applicable, including but not limited to City of Hermosa Beach Standard Plans and the Standard Specifications
for Public Works Construction, Caltrans, 2014 ABA
Guidelines for Outdoor Developed Areas, 2010 ADA
Standards for Accessible Design, etc.

E. All original plan sheets, calculations, and reports
shall be signed and stamped by Ying-yu Hung, FASLA
of SWA, a licensed professional landscape architect,
in responsible-charge of the project. These signed
originals will then become the property of the City.

F. SWA shall have a Quality Control Plan in effect during the entire time work is being performed under the
Agreement. The Quality Control Plan shall establish a
process whereby plans are independently checked,
corrected and back checked, and all job-related
correspondence and memoranda dated and received
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SWA l RFP 22-008 Hermosa Beach I 19
by affected persons and then bound in appropriate job
files.

G. All electronic files, databases generated, spreadsheets and intellectual properties developed during the life of the Agreement shall become the property of the City.

Deliverables:
• Land survey (PDF and CAD);
• Plans, Specification, and Estimate (30%, 60%, 90%, and 100%) in electronic (PDF andCAD) and 3 hard copies; any necessary supporting studies.

Task 2 – Meeting Attendance and Support
SWAshall attend and participate in meetings and conference calls as necessary to complete the project and provide
materials to facilitate communications with the public. • Project kick-off meeting;
• Attendance at up to two public meetings (one Parks and Recreation Commission Meeting and one Public Works
Commission Meeting);
• Team conference calls as needed; and
• Preparation of presentation materials, including but
not limited to an illustrative drawing that can be posted on the City’s website and presented at Commission
meetings to provide an update on the project.

Deliverables:
• Kick offmeeting agenda,
• meeting notes as needed,
• presentation materials in support of public meetings, and illustrative drawing of the final design.

Schematic Design - 30% Design
The purpose of this task is to establish the schematic
landscape design concept for the Greenbelt based upon
preliminary programmatic elements and site survey
information that has been previously established.

Process - As part of this task, SWA will:

A. Attend and participate in kick-off meetings, scoping meeting, design charrettes.

B. Analyze applicable codes and ordinances to develop
compliant design drawings, which include, but are not
limited to:
• PLAN Hermosa (adopted August 2017)
• Greenbelt Feasibility Study for ADA Accessibility by
SWA
• Zoning requirements
• Easements
• Ingress/egress requirements
• Parking requirements
• Existing conditions investigation
• Other site constraints
C. Huitt-Zollars will conduct a topographic and boundary survey and coordinate other base data to be provided by the City. SWA shall investigate and obtain any required information as part of their services if as-builts are not available or existing conditions are unknown.

D. Assess impact to existing trees and planting; SWA will consult Huitt-Zollars survey to make sure the new design will have minimum impact on the existing planting of the scope area.

E. Prepare schematic design documents including, but
not limited to: site plan, sections, elevations, color
perspective sketches/renderings, and preliminary
selection of landscape and irrigation systems, planting, and construction materials.

F. Cumming will prepare a preliminary construction
estimate with breakdown of cost per item of work and
per design option.

G. Attend one Parks and Recreation Commission Meeting
and one Public Works Commission meeting and provide
all submittals, presentation materials, and material
boards as required to secure recommendations from
and approval of the design by the commissions.

Additional sub-tasks that may be related to Schematic
Design, per SWA’s experience:

1. (If not done previously) Visit and photograph the site and surrounding area as necessary to establish the
character and quality of the development;

2. (If not done previously) Review information provided by the City including, but not limited to, the Master Plan for the surrounding area, the development program,
proposed site plan, and architectural plans;
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20 I RFP 22-008 Hermosa Beach I SWA

3. (If not done previously) Meet with the City to discuss the City’s program, SWA’s limit-of-work and the project schedule;

4. Prepare Schematic Landscape Base Sheets in SWA’s
standard format;
Note: City will provide SWA with base sheets drawn to
scale which contain information requested by SWA. Such
information may include, but is not necessarily limited to the following:
• Property lines;
• Curb and gutter location;
• Subsurface drain locations;
• Utility base information;
• Building setback lines;
• Building footprints (where appropriate);
• Engineer’s grading, including contour lines and spot
elevations.

Note: Base sheets provided in digital format will be in a form acceptable to SWA; refinement of digital base data may be considered an Additional Service.

5. Prepare Schematic Landscape Design Drawings which
show the following information:
• General layout of the DG pathway, entries,
enhanced paving, parking areas, and planting areas;
• Preliminary grading concepts for paved and unpaved
landscape areas;
• Location of entry signs.
• Prepare Schematic Landscape Cross Sections and
Elevations to show the basic landscape design
intent;
• Prepare a Schematic Landscape Image Presentation
which includes photographs and/or sketches which
convey the general landscape design intent;
• Present the Schematic Landscape Design
materials to the City; revise (minor modifications),
incorporating City recommended changes.

Products - the results of this task will include the
following:

1. Schematic Landscape Base Sheets;

2. Schematic Landscape Design Drawings;

3. Schematic Landscape Cross Sections and Elevations;

4. Schematic Landscape Image Presentation.

Design Development Services
(60%, 90% Drawings)
The purpose of this task is to prepare complete Design
Development Documents. The development of the design shall include the services of all disciplines necessary to complete the work including, but not limited to: landscape architectural, civil, and shall consist of, at a minimum, outline specifications, plans, elevations, sections and construction details clearly identifying materials and landscape/irrigation systems and describing the character and size of the Greenbelt. During this task SWA will refine the Schematic Landscape Design drawings to a point where preparation of Construction Documents may begin. Selection of materials, including plants, paving, and site furnishings, will occur during this task.

Process - As part of this task, SWA will:

1. Prepare Design Development Base Sheets in SWA’s
standard format;

2. Prepare Design Development Plans, Cross Sections
and Elevations for pedestrian and special vehicular
pavements, site furnishings and other site elements that are a part of the proposed landscape development and
not a part of building structures;

3. Prepare Design Development Grading Plans for pedestrian paving and planting areas. This plan will be given to the Civil Engineer to be included in the civil engineer’s precise grading and drainage plan;

4. Prepare Design Development planting plans showing some of the existing plant locations and species;

5. Select landscape materials in consultation with City’s team, who will provide information regarding the
practicality and availability of landscape materials;

6. Prepare landscape Design Development Details;

7. Coordinate SWA’s work with other consultants retained by the City, and review input and comments from City’s
team;

8. Attend required meetings with the City to review and coordinate the work.

Products - the results of this task will include the
following:
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SWA l RFP 22-008 Hermosa Beach I 21

1. Design Development Bases in SWA’s standard format;

2. Design Development Layout Plans;

3. Design Development Grading Plans;

4. Design Development Planting Plans;

5. Design Development Irrigation Plans;

6. Design Development Lighting Plans;

7. Design Development Details for landscape construction.

Construction Documentation /
Plan Check Review & Approval
(100% Drawings)
The purpose of this task is to review the landscape
Construction Documents which are to be based on the Design Development drawings approved as part of the previous task.

A. Prepare Final Construction Documents and
Specifications including, but not limited to, drawings and specifications illustrating and describing in detail the requirements for construction of the Project.

B. Update and provide final cost estimate.

C. Prepare all permit applications and submit construction documents and required calculations for plan review.

Address plan review comments and corrections. Resubmit construction documents as necessary until plan check review is complete and approval is obtained.

D. Consultant shall have a thorough understanding of
the City’s Plan Check process. The City may assist as
necessary, however, it is the Consultant’s responsibility to lead the process, submit the plans for review, obtain and respond to planner comments, and secure all
approvals of project documents.

Process - As part of this task, SWA will:

1. Create construction documents for the project to review SWA’s final Construction Document Drawings and outline
specifications;

2. Create documentation in conformance with SWA’s
Construction Document Drawings and outline
specifications; SWA’s services include review of the
drawings and specifications at three points:
• 50% complete;
Pathway designs at Landmark II, Los Angeles, California. 409
22 I RFP 22-008 Hermosa Beach I SWA
• 80% complete;
• 100% complete;

3. Prepare written memorandum summarizing SWA’s
comments; review with the City by telephone;

4. Attend meetings with the City to review the progress of the work.

5. SWA preps an coordination to compile consultant
documentation for 50% CD drawings Review for
consultant coordination

6. Meeting to review progress (50% CD)

7. Final Cost Estimate

8. On-going consultant coordination for the duration of the Construction documents, allow for weekly coordination
conference calls.

9. Cover Sheet, Materials, Layout, Grading, Irrigation, Planting, Details, Civil Utility Improvement Plan.

10. Note: 100% Document to be provided for City submittal, and re-bid

11. Consultants to submit Final drawings To SWA

12. SWA submittal 1st City Submittal Permit

13. City review (one week)

14. Comment Review, Drawings Revision, and 2nd City
Submittal for final Approval and permitting
Products - the results of this task will include the
following:

1. Written memoranda summarizing SWA’s comments at
the 50%, 80% and 100% levels of construction document
completion;

2. 100% CD & Specifications

3. Written comments on Construction Documents.

Phase 2 – Construction
Task 3 – Construction Phase
The Consultant shall provide support services as needed during the bidding and construction phases of the project, including:

A. SWA shall respond to bidder inquiries during the bidding process, including preparation of any addenda. Upon
award of the construction contract, the Consultant shall attend the pre-construction meeting.

B. SWA shall review and approve all submittals as
needed and shop plan drawings required supporting
the construction contract. SWA shall complete shop
drawings reviews within one (1) week of receipt.

C. SWA shall respond to written Requests for Information (RFI) as needed to provide clarification or resolve
discrepancies in the contract documents. Responses
shall be completed within three (3) working days.

D. Upon the completion of construction, record drawings plans shall be submitted to the City. SWA shall
incorporate all changes to the plans electronically
with all necessary revision notations. Once plans have
been updated, a signed set of record drawings shall be
submitted to the City in electronic format (AutoCAD and PDF formats properly labeled).

Deliverables:
• Preconstruction meeting agenda and minutes
• Review of shop drawings
• RFI submittal / responses
• Final as-built records plans (AutoCAD and PDF).

Bidding Services
The purpose of this task is to facilitate the bidding process for final build out of the proposed design.

A. Coordinate project documents.

B. Attend pre-bid meeting and respond to questions/
clarifications.

C. Prepare addenda as may be required during bidding
or negotiation including supplementary drawings,
specifications, instructions, and notice(s) of changes in the bidding schedule and procedure.

D. Analyze alternates/substitution requests proposed by Bidders either prior to or subsequent to receipt of Bids.

E. Respond to Bidders’ questions, RFI’s, written and
electronic inquiries, and clarifications regarding the
construction documents.

F. Participate in bid evaluations and recommendations, if requested.

Specific aspects of our practice include:
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SWA l RFP 22-008 Hermosa Beach I 23
• The firm maintains a staff of Construction
Administration professionals, referred to as the “Field Group”, to ensure that projects are delivered to our
clients with the best design and construction quality
possible.
• The Field Group meets regularly to visit project sites and discuss construction techniques for special conditions.

Each SWA maintains at least one Field Group member;
the Sausalito office includes four.
• We support quality control of built work by including Field Group personnel early in the design process for careful review of drawings and discussion of techniques and
materials. Another effective tools for quality control
is the requirement for “mock-ups”. We work with the
contractor, prior to final placement, to strategize all issues related to the desired outcome. This process
allows the client a preview of final placement as well as the ability for the contractor to refine efficiencies.
• Lessons learned from complex built projects are shared with the entire design staff via in-house presentations, blogs and intranet; design staff participate in initial construction site visits with the Field Group.

Construction Administration /
Observation
The purpose of this task is to help assure that the quality of the final project will satisfy the intent of SWA’s design.

Process - As part of this task, SWA will:

A. Attend pre-construction meeting.

B. Review and approve submittals and planting before
installation.

C. Review applications/certificates for payment as
necessary.

D. Conduct field observation.

E. Draft monthly construction observation report.

F. Attend weekly construction coordination meetings.

G. Prepare and distribute construction coordination
meeting minutes within one week of meeting date.

H. Respond to RFIs and review submittals for conformance to contract documents. SWA shall respond to submittal
and shop drawings within 7 working days and within 3
working days for RFIs to the City’s Project Manager from the date documents are received from City staff, unless noted otherwise in the project documents.

I. Provide updates on RFI and submittal review status at weekly meetings.

J. Prepare/review change orders and change order
requests.

K. Provide monthly updates on change order review status.

L. Review material/equipment substitution requests.

M. Interpret contract documents and provide clarifications.

N. Provide Landscape Architect’s supplementary
instructions such as bulletins, drawings and/or details, as required to facilitate changes in the work as may be necessary, or where it is determined more information is needed to complete the work.

O. Provide Certificate of Substantial Completion.

P. Punch list project for final completion.

Q. As-built project closeout documents received from
Contractor.

R. Provide Certificate of Final Completion.

Products - the results of this task will include the
following:

The products of this task will include the following:

1. Written memorandum of SWA’s observations.
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412
Project Management Plan
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26 I RFP 22-008 Hermosa Beach I SWA
Roles and Responsibilities
of the City Staff / Project
Management
SWA shall work with the City’s Project Manager to perform project management activities and provide the full range of landscape architectural services including, but not
limited to: coordinating and scheduling meetings to assess stakeholder/user needs; performing preliminary studies; determining required applications, reviews, permits,
and bodies of approval necessary on a project per the
City’s municipal code, developing and reviewing design
options; managing the project schedule; defining detailed project scope of work; performing site visits; preparing project documents such as project specifications, plans, bid schedule, and cost estimates; providing 2D and 3D
renderings; coordinating between all sub-consultants; and performing quality assurance checks and quality control of all project documents for accuracy, adherence to applicable codes, and completeness.

Project Schedule
Please see the below preliminary schedule. We anticipate this schedule to be reviewed upon project kick-off. We
understand that the City would like to begin to contract in November 2022, with the anticipated construction
advertisement to be issued with a 4 to 6 month period from the Notice To Proceed.

Phase Timeline
Notice to Proceed November 2022
Phase 1: Design November 2022 -
May 2023
Task 1: Design & Construction
Documents
November 2022 -
May 2023
Task 2: Meeting Attendance &
Support
Weekly / bi-weekly
meetings as-needed
Phase 2: Construction May 2023 -
TBD
Task 3: Construction Phase May 2023 -
TBD
Communications Approach
Project Kick-Off
Project Kick-Off Meeting and Communications - Clear
lines of communication are established early as part
of our detailed work plans to facilitate the efficient and effective flow/exchange of information. As part of the
project initiation and kick-off, SWA’s Project Manager
will monitor information transfer, making certain that all critical decisions are actionable with documented issues, responsibilities, and due dates are clearly communicated. • Kick-Off Meeting
• Schedule and Milestone Verification
• Information Transfer
Regular Team Meetings
We have found that the most effective tool for maintaining quality is ensuring regular communication and check-in
points with the project team. Regularly scheduled project meetings provide an opportunity for the Client to review progress, provide necessary guidance for the advancement of each phase, and ensure project deliverables and key
milestones are on track. These meetings will occur with the core project team and Client’s management team, and will often include other key department members with expertise on a specific scope area of discussion.
• Meeting Minutes
• Progress Meetings
Written Progress Reports
Written Progress Reports & Checklist - SWA will provide a checklist of deliverables and content at the conclusion of each phase of the project. These checklists ensure that all prerequisite decisions and issues have been addressed prior to initiating the next phase of the project, thus minimizing the need for rework due to untimely decisions.

Throughout the Design Phases of the project, the city’s requirements as well as all relevant Standards, Codes and Ordinances are routinely referenced and verified. SWA
reviews sub-consultants’ materials to verify that their documents indicate consistent and coordinated information meeting the program requirements. In addition, we require each sub-consultant Project Manager to perform checklist reviews of their work while coordinating with the other disciplines. The City’s comments are incorporated, and all documentation is confirmed at the conclusion of each step 414
SWA l RFP 22-008 Hermosa Beach I 27
– planning or design - prior to proceeding to the subsequent step.

The reviewers have the authority to require the design team to revise work that does not meet the quality objectives of SWA and the City of Hermosa Beach.
• Progress Reports
• Project Checklists
Issue/Risk Management
The SWA Team manages a proven Issue/Risk Management
process that fosters consistent and on-going
communication between our team members throughout all
phases of a project. Our Issue/Risk Management process
also ensures the City’s program has been fully realized in our planning documents.

A key component to SWA’s Issue/Risk Management program
is the use of in-house peer review teams. Formal reviews are required for all projects of significant stature and are conducted at least 2 times during the life of the project. • Peer Reviews
Quality Assurance / Quality
Control Approach
First, we consider decision making a continuous, interactive process with the Client and the entire Project Team. We update the Client at frequent progress meetings where we assist in setting agendas, frame required decisions, and maintain meeting notes on decisions and directions relevant to our work. Communication is key, and we maintain a
continuous and consistent communication structure through the Project Manager. Development of consensus is achieved through periodic meetings, clear definition of alternatives and the cost involved, and strict adherence to the project schedule.

The second factor is the use of timely, accurate project information and the use of available technology for
information exchange with the Client and the entire Project Team. Schedules and project budgets are continuously
monitored and updated throughout the project.

The third factor is the involvement throughout the project of experienced Principals and Staff. The Project Manager is responsible for regular in-house review of all information and deliverables. In addition to review by the Project Manager, the Senior Principal periodically reviews all design and planning projects. SWA maintains in-house, field
construction personnel who review all landscape cost
estimates and budgets.

Our experience in controlling project labor and construction costs comes from our long history of working with cost
conscious clients and construction managers.

Cost and Schedule Control
SWA maintains an internal system of checks and balances to insure the quality of finished products and to ensure that client expectations are met at every phase of a project – from concept to punch list. Every project is assigned a Principal-in-Charge whose primary responsibility is to
provide overall leadership and experience.

SWA takes quality seriously and to that end, assures the commitment of the Principal-in-Charge throughout the
entire duration of the contract. To that extent, clients tell us that when they hire SWA, they are not just getting one
principal, but 30 of them. This speaks directly to how SWA shares resources and knowledge to the benefit of the overall quality, thoroughness, and control of the process and
documentation.
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28 I RFP 22-008 Hermosa Beach I SWA
The Project Team
The proposed team includes expert professionals with a passion for improving the public realm. Complementing this partnership is our successful track record of communitybased design that brings invested vision to reality. Delivering a great design on time and on budget is a given. SWA will lead the team with the experience and know-how of a full-service landscape architectural and planning firm. SWA will act as prime consultant, coordinating communication with the client team, and directing the workflow and products of our team.

We will make certain to clarify pertinent issues and promote open communication between the consultant team members and the City of Redondo Beach. Our sub-consultant team includes the following firms:
• SWA (prime): Landscape Architecture, Project Management, Outreach • Huitt-Zollars: Civil Engineering, Survey
• Cumming: Cost Estimation
• Sweeney: Irrigation Design
Huitt-Zollars
The Huitt-Zollars survey group has multiple survey crews fully equipped with the latest equipment including GPS receivers, robotic total stations, and electronic data collectors. The office staff includes survey technicians well-versed in Microstation and Autocad drafting software, as well as various other software used for survey calculations and production of plats. Huitt-Zollars’ surveyors can provide boundary surveys, detailed topographic surveys for design, construction staking, and horizontal and vertical control.

Cumming
Cumming’s cost group is one of the largest providers of cost estimating and management services in the U.S., including the largest team of in-house cost estimators in the State of California. Cumming’s project experience includes the completion of assignments in support of architects, engineers, owners, and others.

Specifically, Cumming has completed more than 1,200 projects for city- and county-operated facilities.

These projects have involved parks, public spaces, city halls, civic centers, police/fire facilities, libraries, offices, community centers, animal shelters, transit centers, operations and maintenance facilities, and public works, among others.

Sweeney
Sweeney & Associates, Inc. is dedicated to water conservation through sound irrigation design, construction observations, and water management practices. Creating sustainable landscapes and the conservation of our water resources is a major consideration for the development community. As designers of irrigation systems, it is our responsibility to provide cost effective solutions to sustain the landscape while providing for effective water conservation. As a committed member of the design team, Sweeney & Associates, Inc. endeavors to provide the highest quality services that are delivered within project schedules and budgets. 416
SWA l RFP 22-008 Hermosa Beach I 29
Huitt-Zollars
555 W 5th St #2950
Los Angeles, CA 90013
310-820-4600
www.huitt-zollars.com

SURVEY & CIVIL ENGINEERING
Cumming Corporation
523 W. 6th Street, Suite 1001
Los Angeles, CA 90014
213.507.0293
www.ccorpusa.com

COST ESTIMATION
Sweeney
321 N Rampart St
Orange, CA 92868
714-938-0456
www.sweeneyassoc.com

IRRIGATION DESIGN

CITY OF HERMOSA BEACH
Landscape Architecture, Project Management, Outreach

PRIME CONSULTANT

SWA LOS ANGELES

SUB-CONSULTANTS
Ying-Yu Hung, PLA, FASLA
Managing Principal
Lead Landscape Architect / Principal-in-Charge
Jeremy Klemic, PLA, ASLA
Associate Principal
Project Manager & Landscape Architect
Ryan McKay
Associate
Assistant Project Manager & Designer
Valerie Clarke
Designer
Landscape Design &
Community Outreach
Community Stakeholders
Parks and Recreation Comm.

Public Works Comm.

Point-of-Contact
Organizational Chart
417
418
Experience and
Qualifications
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32 I RFP 22-008 Hermosa Beach I SWA
Summary of Relevant Projects
South Park Irrigation, Hermosa Beach,
California
Start Date: Spring 2020
Completion Date: Spring 2021
Client: City of Hermosa Beach
Project Manager: Jonathan Pascual, Hermosa Beach
Project Description: Irrigation Assessment and Landscape Architecture Design for a public park in Hermosa Beach
Contract Value: ~$30,000
SWA Project Manager: Jeremy Klemic and Ryan McKay
SWA PIC: Ying-yu Hung
Culver Blvd Median Park, Culver City,
California
Start Date: Spring 2020
Completion Date: Spring 2021
Client: City of Culver City
Project Manager: Sol Blumenfeld (retired), City of Culver City Project Description: Landscape Architecture Design and
Community Outreach for a linear park in downtown Culver City (along Culver Blvd).

Contract Value: $120,000
SWA Project Manager: Jeremy Klemic and Roman Chiu
SWA PIC: Ying-yu Hung
City of Santa Monica North Beach Trail;
Santa Monica, California
Start Date: 2017
Completion Date: Completed 2021
Client: City of Santa Monica
Project Manager: Linda Cogswell, Architectural Associate Project Description: Landscape Architecture Design,
Permitting, Construction Administration & Observation for a beach trail along the Marvin Braude trail in Santa Monica SWA Project Manager: Jeremy Klemic
SWA PIC: Ying-yu Hung
Ricardo Lara Linear Park; Lynwood,
California
Start Date: Spring 2017
Completion Date: Winter 2017
Client: City of Lynwood
Project Manager: Bruno Naulls, Sr Project Manager
City of Lynwood, Community Development Department
Project Description: Landscape Architecture Design,
Permitting, Construction Administration & Observation for a linear park of about ~1 Mile in length along the I-105 freeway.

SWA Project Manager: Jeremy Klemic
SWA PIC: Ying-yu Hung
Big Blue Bus Dog Park; Santa Monica,
California
Start Date: 2020
Completion Date: Ongoing
Client: City of Santa Monica
Project Manager: Linda Cogswell, Architectural Associate Project Description: Landscape Architecture Design,
Permitting, Construction Administration & Observation for a dog park and other amenities for a linear parcel along the Big Blue Bus municipal maintenance yard in downtown Santa Monica.

SWA Project Manager: Jeremy Klemic and Ryan McKay
SWA PIC: Ying-yu Hung
Milton Street Park, Los Angeles, CA
Start Date: Spring 2008
Completion Date: Spring 2012
Project Manager: Brian Baldauf & Sarah Rascon
Urban Park Projects & Watershed Planning Division
Mountains Recreation and Conservation Authority
Project Description: Landscape Architecture Design,
Permitting, Construction Administration & Observation for a linear park along the Ballona Creek in Los Angeles (near Marina del Rey).

SWA Project Manager: Jeremy Klemic and Ryan McKay
SWA PIC: Ying-yu Hung
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SWA l RFP 22-008 Hermosa Beach I 33
References
City of Santa Monica North Beach Trail;
Santa Monica, California
Client: City of Santa Monica
Project Manager: Linda Cogswell, Architectural Associate City of Santa Monica, Architecture Services Division
1685 Main St, Mail Stop 15 Santa Monica, CA 90401
310.458.2205 x8728 D | 310.429.6491 C |
[email protected]
Services: Landscape Architecture Design, Permitting,
Construction Administration & Observation
Start Date: 2017
Completion Date: Completed 2021
Hermosa Beach - South Park Irrigation,
Hermosa Beach, California
Client: City of Hermosa Beach
Project Manager: Jonathan Pascual
City of Hermosa Beach Public Works
555 6th St., Hermosa Beach, CA 90254
310.318.0214
[email protected]
Services: Irrigation Assessment, Landscape Architecture Design
Start Date: Spring 2020
Completion Date: Spring 2021
Burton W. Chace Park; Marina del Rey, California
Client: Los Angeles County Public Works
Project Manager: James Bazinet
Los Angeles County
900 South Fremont Street
Alhambra, California 91803
(626) 300-2361 | [email protected]
Services: Landscape Architecture Design
Start Date: Summer 2020
Completion Date: Ongoing
Central Park & Paseo; Glendale, California
Client: City of Glendale
Project Manager: Mark Berry, Principal Development Officer City of Glendale Community Development Department
633 E. Broadway, #201
Glendale, CA 91206
(818) 548-2005 | [email protected]
Services: Landscape Architecture Design, Community
Outreach
Start Date: Spring 2017
Completion Date: Spring 2019
Polliwog Park Playground; Manhattan Beach
California
Client: City of Manhattan Beach Public Works
Project Manager: Harvey Gobas, Senior Engineer
3621 Bell Avenue
Manhattan Beach, California 90266
T: (310) 802-5353
Services: Landscape Architecture Design, Permitting,
Construction Administration & Observation
Start Date: Spring 2020
Completion Date: Ongoing
Canyon Country Community Center; Santa Clarita,
California
Client: Gonzalez Goodale Architects
Project Manager: Mary Wu, AIA, Associate Principal
135 West Green St. #200
Pasadena, CA 91105
(626) 568-1428 Ext. 207 | [email protected]
Services: Landscape Architecture Design, Permitting,
Construction Administration & Observation
Start Date: Winter 2016
Completion Date: Fall 2021
Glendale Sports Complex, Glendale, CA.

Client: City of Glendale
Project Manager: Peter Vierheilig, Community Services & Parks
[email protected] | 818-548-2000
City of Glendale Community Services & Parks
613 E Broadway, Glendale, CA 91206
Services: Landscape Architecture Design, Permitting,
Construction Administration & Observation
Start Date: Spring 2020
Completion Date: Fall 2022
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34 I RFP 22-008 Hermosa Beach I SWA Santa Monica N Beach Trail 422 SWA l RFP 22-008 Hermosa Beach I 35
Huitt-Zollars
555 W 5th St #2950
Los Angeles, CA 90013
310-820-4600
www.huitt-zollars.com

SURVEY & CIVIL ENGINEERING
Cumming Corporation
523 W. 6th Street, Suite 1001
Los Angeles, CA 90014
213.507.0293
www.ccorpusa.com

COST ESTIMATION
Sweeney
321 N Rampart St
Orange, CA 92868
714-938-0456
www.sweeneyassoc.com

IRRIGATION DESIGN

CITY OF HERMOSA BEACH
Landscape Architecture, Project Management, Outreach

PRIME CONSULTANT

SWA LOS ANGELES

SUB-CONSULTANTS
Ying-Yu Hung, PLA, FASLA
Managing Principal
Lead Landscape Architect / Principal-in-Charge
Jeremy Klemic, PLA, ASLA
Associate Principal
Project Manager & Technical Specialist
Ryan McKay
Associate
Assistant Project Manager & Designer
Valerie Clarke
Designer
Landscape Design & Community Outreach
Community Stakeholders
Parks and Recreation Comm.

Public Works Comm.

Point-of-Contact
Organizational Chart
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36 I RFP 22-008 Hermosa Beach I SWA
Education
Master of Landscape Architecture,
Harvard University, Graduate School of
Design, 1994
Bachelor of Arts, with honors,
Architecture; University of California,
Berkeley, 1990
Registrations
Registered Landscape Architect:
#4374, California
Professional Affiliations
Fellow, American Society of Landscape
Architects (ASLA)
Select Awards
ASLA Southern California Chapter Merit
Award, North Beach Trail, Santa Monica,
CA, Design, 2021.

ASLA Award of Excellence, Ricardo Lara
Park, Lynwood, CA, 2021.

ULI Community Impact Award, Ricardo
Lara Park, Lynwood, CA, Design, 2018.

ASLA Southern California Chapter Honor
Award, Ricardo Lara Park, Lynwood, CA,
Design, 2018.

ASLA Southern California Chapter Merit
Award, Milton Street Park, Los Angeles,
CA, Design, 2016.

Ying-yu Hung, PLA, FASLA

MANAGING PRINCIPAL, SWA
ROLE: PRINCIPAL-IN-CHARGE
Public parks in and around Los Angeles are of particular interest to Ms. Hung, as they have a direct impact in improving the quality of life, particularly in growing neighborhoods with young families with children. Her particular expertise in creating linear parks in former right-of-ways or derelict parcels, layered with recreational amenities and water conservation design are noteworthy for their transformative and visionary approach to place-making. Through every design project during her 25 years of practice, Ms. Hung investigates the desires and needs of the project’s ultimate stakeholders in order to ensure a final outcome that encourages the community to be both users and stewards of the public space.

Representative Projects:

King Harbor Public Amenities Master Plan, Redondo Beach, California.

Burton Chace Park, Marina del Rey, California.

Santa Monica North Beach Trail, Santa Monica, California.

City of Santa Monica; Petanque Park, Palisades Park, Chain Reaction Park, Public Safety Facility, Reed Park, Santa Monica, California.

Polliwog Park, Manhattan Beach, California.

Ballona Creek Vision Plan, Culver City, California.

Milton Street Park, Los Angeles, California.

Central Park Vision and Concept Design, Glendale, California.

Glendale Western Reservoir, Glendale, California.

Ricardo Lara Linear Park, Lynwood, California.

Puente Creek Bikeway, Los Angeles, California.

Eaton Wash Bike Path Phase I, Los Angeles, California.

Glendale Sports Complex, Glendale, California.

Reseda Park on the LA River, Los Angeles, California.

Natural Park at Ramona Gardens, Los Angeles, California.

Bohnett Park Renovation, Santa Barbara, California.

West Beach Splash Playground, Santa Barbara, California.

Highland Park Streetscape Design, Los Angeles, California.

Bicentennial Park, Hawthorne, California.

Reed Park Updates, Santa Monica, California.

Chain Reaction Park, Santa Monica, California.

San Jacinto Plaza, El Paso, Texas.
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SWA l RFP 22-008 Hermosa Beach I 37
Education
University of California Los Angeles,
UCLA Extension Landscape Architecture
Program, 2006
University of California San Diego,
Bachelors Degree in Urban Studies and
Planning, 1999
Registrations
Registered Landscape Architect:
#6187, California
Professional Affiliations/
Recognition
Member, American Society of Landscape
Architects
LEED Certified Projects
UCLA Hitch Suites & Commons - Platinum
Waldorf Astoria - Gold
CSULB Hillside Dining - Gold
CSULB Liberal Arts - Gold
Samsung Americas HQ - Silver
Awards
ASLA Southern California Chapter Merit
Award, North Beach Trail, Santa Monica,
CA, Design, 2021.

Los Angeels Business Council, Mixed
Use Award: Culver Steps, Culver City
California, 2020
Jeremy Klemic, PLA, ASLA

ASSOCIATE PRINCIPAL, SWA
ROLE: PROJECT MANAGER / TECHNICAL SPECIALIST
Jeremy Klemic is a Landscape Architect and Project Manager with over 20 years of experience in the field. Prior to joining SWA in 2011, he provided Landscape Design and Construction Administration services for several award-winning landscape architecture firms. At SWA, Mr. Klemic has been responsible for management and production for a number of award-winning projects in the United States and internationally. These include multiple civic, higher education, hospitality, and resort renovation projects. His construction experience, attention to detail and scheduling expertise help to ensure that projects are thoughtfully designed, completed on time, and within budget.

Representative Projects:

King Harbor Public Amenities Master Plan, Redondo Beach, California.

Burton Chace Park, Marina del Rey, California.

Santa Monica North Beach Trail, Santa Monica, California.

City of Santa Monica; Petanque Park, Palisades Park, Chain Reaction Park, Public Safety Facility, Reed Park, Santa Monica, California.

Milton Street Park; Los Angeles, California.

Glendale Western Reservoir, Glendale, California.

Glendale Sports Complex, Glendale, California.

Palisades Petanque Courts, Santa Monca, California.

Polliwog Park, Manhattan Beach, California.

Puente Creek Bikeway, Los Angeles, California.

Eaton Wash Bike Path Phase I, Los Angeles, California.

City of Thousand Oaks Demonstration Medians, Thousand Oaks, California.

Canyon Country Community Center, Canyon Country, California.

City of Thousand Oaks; Forestry Master Plan, Thousand Oaks, California.

Glendale Galleria Brand Blvd Valet and Central Plaza; Glendale, California.

Culver Steps & Main Plaza, Culver City, California.

Jeffrey Open Space; Irvine, California.

Community Outreach Experience:

King Harbor Public Amenities Master Plan, Redondo Beach, California.

City of Thousand Oaks; Forestry Master Plan, Thousand Oaks, California.

Glendale Western Reservoir, Glendale, California.

Santa Monica North Beach Trail, Santa Monica, California. 425
38 I RFP 22-008 Hermosa Beach I SWA
Education
Bachelors of Landscape Architecture,
California Polytechnic State University,
San Luis Obispo, 2017
Professional Affiliations/
Recognition
Member, American Society of Landscape
Architects
Awards
Honor Award, ASLA, 2017
Ryan McKay

ASSOCIATE, SWA
ROLE: ASSISTANT PROJECT MANAGER / LANDSCAPE DESIGNER
Ryan McKay joined SWA in May of 2020 and has 5+ years of experience practicing landscape architecture within Southern California. Inspired by the intersection of community and natural environment needs, Ryan has been fortunate to work with many public agencies, private institutions and developers to curate spaces that seamlessly weave these two together. His work includes a range of place-making and planning projects from intimate city parks to large scale campus designs. At SWA, Ryan has been responsible for managing California based projects, assisting with concept design, development of construction documents and utilizing his construction knowledge to ensure a high-quality project from start of design to construction completion. Ryan has been the project manager of the Hermosa Beach on-call contract including the Greenbelt Feasibility Study from earlier this year.

Representative Projects:

Greenbelt Feasibility Study, Hermosa Beach, California.

South Park Renovation, Hermosa Beach, California.

Oceanwide Plaza, Los Angeles, California.

Canyon Country Community Center, Santa Clarita, California.

Petanque Courts Re-purposing, Santa Monica, California.

Santa Monica Tongva Improvements, Santa Monica, California.

Glendale Sports Complex, Glendale, California.

Glendale Western Reservoir, Glendale, California.

South Park Renovation, Hermosa Beach, California
Hermosa Beach Greenbelt, Hermosa Beach, California.

Warner Center, Woodland Hills, California
City of Signal Hill Street Tree Master Plan, California Lynwood Park Infiltration, Lynwood, California.

Polliwog Park, Manhattan Beach, California.
7th Street Fence Upgrade and Activation, Santa Monica, California.

CSULB Handrail Guidelines Project, CSU Long Beach, California.

Union Street Mall, Honolulu, Hawaii.

CSULB Hillside College Renovation, CSU Long Beach, California.

CSULB Friendship Walk, CSU Long Beach, California.

CSULB Bouton Creek, CSU Long Beach, California.

Pacific Plaza, Santa Monica, California.
10866 Wilshire Blvd, Los Angeles, California.
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SWA l RFP 22-008 Hermosa Beach I 39
Education
Masters In Landscape Architecture,
Illinois Institute of Technology, 2019
Bachelors In Urban and Regional Planning
University of Illinois Champaign, 2012
Professional Affiliations
American Society of Landscape Architects
(ASLA)
Member, American Planning Association
(APA)
Recognition
Illinois ASLA Student Honor Award (2019)
Olmsted Scholar Nominee (2019)
Illinois Landscape Contractors Association
Scholarship (2018)
Commercial Real Estate Executive Women
in Chicago Scholarship (2018)
Volunteering
COVID-19 Emergency Schoolyard Design
Volunteer
Strides in Recovery Coach
Valerie Clarke

DESIGNER, SWA LOS ANGELES
ROLE: LANDSCAPE DESIGN & OUTREACH
Since joining the SWA team in 2019, Valerie has devoted her time to a variety of scopes and geographies from a progressive design build university project in southern California to a conceptual mixed-use master plan in Michigan. She holds a master’s degree in Landscape Architecture and Urbanism and a bachelor’s degree in Urban and Regional Planning. Utilizing over five years of prior planning experience in site assessment and spatial analytics, she begins each design with a thorough analysis. She values community input and synthesizing data to inform design. She is inspired by local art and worldly travel which helps drive her design process and goals to deliver both aesthetic and resilient landscapes. Valerie is in the process of completing her landscape architecture licensure.

Representative Projects:

King Harbor Public Amenities Plan, Redondo Beach, California.

Baldwin Hills Reservoir Restoration Plan: Los Angeles, California.

UCSD Theatre District Living & Learning Neighborhood (Design-Build): San Diego, California.

CSU Long Beach 2030 Master Plan: Long Beach, California.

Lakeside Mall Conceptual Master Plan: Sterling Heights, Michigan.

Yorba Linda Temple Project: Yorba Linda, California.

Modesto Temple Project: Modesto, California.

Manassas Mall Conceptual Master Plan: Manassas, Virginia.

Lake Forest Mixed-Use Planning Development: Lake Forest, California.

Community Outreach Experience:

King Harbor Public Amenities Plan, Redondo Beach, California.

Baldwin Hills Reservoir Restoration Plan: Los Angeles, California. 427
40 I RFP 22-008 Hermosa Beach I SWA
Registrations
Professional Land Surveyor:
1999/Washington/#35977
2014/Certified Federal Surveyor/#1615
2016/California Professional Land
Surveyor/ #9305
Professional Associations
California Land Surveyors Association
Jeffrey J. Lenherr CfedS, PLSP

SURVEY MANAGER, HUITT-ZOLLARS
Jeff Lenherr is a Licensed Land Surveyor in California and Washington State. He is also one of a select few Land Surveyors in the United States to hold a Certified Federal Surveyor Certificate. He owned and operated his own Land Surveying Company for 15 years prior to joining Huitt-Zollars in 2014. He has the experience to take a project from start to finish with minimal oversight, resulting in lower costs and on-time deliveries. He has extensive experience in map preparation and review, geodetic control, right-of-way mapping, topographic mapping, lot line adjustments, subdivisions, legal description preparation, construction staking, Global Positioning Systems, and field procedures.

Representative Projects:

On-Call Surveying Services – City of Downey Department of Public Works Lenherr is the Project Manager for this on-call project. Huitt-Zollars has been working for the City of Downey for more that the last five years providing On-Call Surveying Services for projects including:

On-Call Surveying/Engineering Services– Santa Ana California Reference: John Gonzales | City of Santa Ana | 714.647.5033 Lenherr is the Project Manager for this on-call project which consists of monumentation, topographic mapping, and horizontal/vertical control. HuittZollars has performed numerous construction staking, legal description preparation, topographic mapping, monument ties and map checking services under this contract.

On-Call Surveying/Engineering Services– Santa Fe Springs California Reference: Robert Garcia | City of Santa Fe Springs | 562.868.0511 Lenherr is the Project Manager for this on-call project which consists of all surveying services. Huitt-Zollars has performed numerous Legal Description preparation, topographic mapping and map checking services under this contract.

On-Call Surveying Services Orange County California
Reference: Lisa Alviso | Orange County Transportation Authority | 714.560.5738 Lenherr is the Project Manager for this on-call project which consists of boundary surveys, boundary analysis, determination of existing freeway right-of-way lines and adjacent property lines, preparation of appraisal maps and right-of-way mapping, legal descriptions for right-of-way acquisition and the preparation of Records of Survey for that portion of the Garden Grove Freeway from Lewis Street to Main Street (approximately 2 miles).
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Education
B.S. Geological Sciences San Diego State
University, San Diego, California
Registrations
Licensed Irrigator, Texas Commission on
Environmental Quality, Texas LI No. 12361;
Active since 2002
Professional Member of the American
Society of Irrigation Consultants Certified
Irrigation Auditor since 1991
Lance Sweeney

FOUNDER AND CEO, SWEENEY & ASSOCIATES
Lance Sweeney, a professional member of the American Society of Irrigation Consultants (ASIC) and Texas Licensed Irrigator, founded the firm in 1990. His 43 years in the landscape industry has included design, installation and maintenance.

Lance is a strong proponent of water conservation and has been a certified water auditor since 1991. His experience includes the design and coordination of substantial projects throughout the world including the United States, Saudi Arabia, Egypt, the United Arab Emirates and China.

Lance’s key responsibilities within the organization include coordination and design of large-scale irrigation systems, detailed water use estimates, master planning, written specifications, submittal reviews, as well as construction observations.

Lance is president of the firm and oversees the business development and sales for the company. He is often requested as a speaker at landscape related seminars on topics of hydrozoning, alternative water sources and efficient irrigation design.

The Getty Center, Los Angeles, California, USA
Irrigation design services for the 55-acre museum campus including the design of the master water system, irrigation system, and central control system. The project incorporates substantial drip irrigation systems for the complex planting areas of the building. Services included complete site observations during construction.

Al Ain Wildlife Park & Resort, Al Ain, U.A.E.

Irrigation design services for the 960-hectare project including new zoo facilities, entry monument, roadways, and safaris. Master planning of the irrigation water system was provided along with water source development including reuse of treated animal enclosure waste water. The design included drip irrigation, animal resistant irrigation methods, and a simulated falaj system.

Cross Creek Ranch, Fulshear, Texas, USA
Irrigation design services for this master planned community including the design of the master water system, irrigation system, and central control system. The project incorporates drip irrigation systems, temporary irrigation for wildlife habitats, and a master irrigation mainline system with five pump stations drawing water out of manmade lakes.

Exxon Mobile Corporate Headquarters, Houston, Texas, USA Irrigation design services for campus including master water system, irrigation system, and a moisture sensor based, BMS Capable central control system. The project included drip irrigation systems for the complex planting areas of the building. Design included coordination with a water storage lake and pump station. 429
42 I RFP 22-008 Hermosa Beach I SWA
Education
Bachelor of Science, Civil Engineering -
University of California at Berkeley
Registrations
Professional Civil Engineer: California
#49830
Qualified California SWPPP Developer and
Practitioner
John Vlassis, PE, QSD/P

SENIOR PROJECT MANAGER, HUITT-ZOLLARS
John Vlassis has over 30 years of experience is site development engineering and project management for significant public and private developments throughout Los Angeles, Ventura and Kern Counties. Vlassis has been responsible for identifying strategic multi-disciplined projects to pursue and has a proven track record of winning many of these pursuits. As a Senior Project Manager, his responsibilities include supervision of all staff members and subconsultants for design of project improvement plans including rough and fine grading, street, sewer, storm drain, water, utility plans, retaining walls, LID and hydrology studies.

Vlassis has successfully guided complex projects from entitlement through construction and has extensive experience with residential, commercial and industrial developments.

Representative Projects:

Glendale Sports Complex, Glendale, California. (w/ SWA) Glendale Westerm Reservoir Complex, Glendale, California. (w/ SWA) Polliwog Park, Manhattan Beach, California. (w/ SWA)
Dronfield Avenue Reservoir Improvements
Vlassis was responsible for design of grading, drainage and low impact development plans. Vlassis designed a low impact development infiltration system to treat the required stormwater volume for the new pavement surface areas.

Commerce Center Drive Interchange, Santa Clarita, CA
As Senior Project Manager, Vlassis was responsible for utility coordination and right of way services for this proposed interchange that is a joint effort between the County of Los Angeles and Newhall Land. Charged with identifying all existing utilities within the project limits, proposed relocations of these utilities, design of a sewer force main and sewer trunk interceptor line through the project and identification and resolution of any potential utility conflicts. Also included is coordination with utility providers for design of their utility plans which provide utility services through this project.

Quemetco Industries, City of Industry, CA
As a battery recycling company, Quemetco was under very close scrutiny from regulating agencies regarding their management of toxic waste. The client had a very strong desire to provide an all-inclusive solution to stormwater treatment.

Working directly with the Client, Project Architect and the Project MEP consultant, I supervised design of a stormwater treatment solution that collected runoff from the entire site and using a system of pumps, force mains and a drainage discharge system, treating significantly more stormwater than the minimum treatment volumes required by the State. Vlassis provided a complete set of construction documents that incorporated the designs from the Project Subconsultants, and also managed coordination including proposals, contracting, invoicing, quality assurance/quality control and scheduling.
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SWA l RFP 22-008 Hermosa Beach I 43
Education
Master of Public Administration -
California State University at Northridge
Bachelor of Science, Civil Engineering -
University of California at Berkeley
Registrations & Certifications
Professional Civil Engineer: California
#44665
Qualified California SWPPP Developer and
Practitioner
Kevin Carter, PE, MS, QSD/P

PRINCIPAL-IN-CHARGE, HUITT-ZOLLARS
Kevin Carter has 30 years of experience in civil engineering. Carter has managed, planned, designed, and supervised major public works projects including road alignments, parking lots, bridges and drainage facilities. He has developed section work plans, organized design team work schedules, assisted with budget preparation, managed consultants, contractors, and construction projects.

Representative Projects:

Glendale Sports Complex, Glendale, California. (w/ SWA) Glendale Westerm Reservoir Complex, Glendale, California. (w/ SWA) Polliwog Park, Manhattan Beach, California. (w/ SWA)
Dronfield Avenue Reservoir Improvements: Carter is the Senior Project Manager for this Project responsible for preparation of grading, drainage and low impact development plans. These two below grade reservoir tanks required improvements to existing access roads that were unsafe for maintenance and delivery vehicles.

The grading and pavement improvements will allow the maximum size vehicle to safely access and traverse the site. Proposed improvements include removal and replacement of existing asphalt pavement, the addition of a bypass lane to simplify site access and associated striping and utility adjustment. Huitt-Zollars also designed a low impact development infiltration system to treat the required stormwater volume for the new pavement surface areas.

Canada Blvd Infrastructure Improvements and Honolulu Ave Rehabilitation – City of Glendale, California: Carter was the project manager for the design and construction of this $10,000,000 infrastructure improvement project. Work included Cold In-Place Recycling (CIR) of the existing pavement, rehabilitation of two storm drain systems, installation of a new storm drain system including dual sediment tanks and a vortex storm water separator, 25,000 linear feet of water main cleaning, lining and replacements, reconstruction of two side streets, slurry seal or cape seal of 12 adjacent side streets, modifications to 5 traffic signals, traffic striping and signage, and planting of 85 street trees.

Glendale Avenue Wastewater Capacity Improvements and Rehabilitation Project –City of Glendale, California: Carter was the Senior Civil Engineering in charge of the design and construction of this $6,000,000 project on one of the busiest streets in Glendale. Work included Cold In-Place Recycling (CIR) of the existing pavement, upgrade of approximately one-half mile of sewer main, modification of 8 traffic signals and 8 rapid flashing beacon pedestrian crossings, traffic striping and signage, and planting of 50 street trees. Carter initiated the used of CIR reducing construction costs by approximately $400,000, eliminating approximately 800 construction truck trips, and reducing public inconvenience by reducing the construction period by over 4 weeks. Partially funded with HSIP and Tax Increment. 431
44 I RFP 22-008 Hermosa Beach I SWA
The median park at center has two pathways, separately designed for pedestrians and bikes.

The DG pathway is preferred by runners to reduce the impact of their exercise. 432
SWA l RFP 22-008 Hermosa Beach I 45
Culver Boulevard Median Park

CULVER CITY, CALIFORNIA
The Culver Boulevard Median Park has had many faces,
from railroad right of way, freeway on ramp, to bike and pedestrian path.

Today, the Median Park is being asked to do more.

Introducing stormwater management below grade, SWA
worked with the community to design for the intricacies of biodiversity, traffic, and multiple usergroups. SWA developed a sustainable, safe and usable green space for this
neighborhood.

Creating a network of trails, low water landscape, cultural nodes and safe pedestrian crossings, a mix of decomposed granite and asphalt path ways takes users through a journey telling the story of water. Ongoing with community meetings and input, SWA is working toward a vibrant, multilayered, community park.

Aerial Drone Image Showing Scale of Equipment and Concrete Water Management Chambers (Photo Courtesy of Michael Baker) Client: City of Culver City
Engineering Partner: Tetratech
Size: 1 acre
Schedule: 2018 - Ongoing
Scope:

Landscape Architecture
Community Outreach
Bikeway Design
(Internal Only - Photo Courtesy of Michael Baker)
433
46 I RFP 22-008 Hermosa Beach I SWA 434
SWA l RFP 22-008 Hermosa Beach I 47
A decomposed granite trail, makes for a natural pathway through seasonal low water landscape. (Photo Courtesy of Michael Baker) 435
48 I RFP 22-008 Hermosa Beach I SWA
Especially valuable during COVID, the added width allows for a more comfortable (and safe) experience for all users. 436
SWA l RFP 22-008 Hermosa Beach I 49
North Beach Trail
(California Coastal Trail)
SANTA MONICA, CALIFORNIA; SWA & ALTA PROJECT
The Santa Monica beachfront is more popular than ever, a bustling scene of tourists, cyclists, skate boarders, roller bladers, and pedestrians experiencing the beach at varying speeds. The popularity of the North Beach Trail has raised the issue of safety hazards between beachgoers moving at various speeds, coming into conflict on the narrow walkways and bicycle lanes.

SWA, in partnership with KPFF and ALTA, assisted the City of Santa Monica through the community outreach, design, and eventual construction of a better organized, safer, and therefore improved landscape experience for this important civic amenity. Recognizing the wide range of stakeholders, the team’s community outreach included support to the City through exhibits, interviews, and open houses. The team also conducted surveys to document the unique ways in which people used the existing trail, as well as on-site interviews to capture direct feedback from trail users about perceived safety issues and short- and long-term needs.

The trail is popular with tourists, recreational cyclists and beach visitors who can maintain a safe distance with the newly separated pathways.

Client: City of Santa Monica
Size: 3 miles
Schedule: 2016 - 2021
Scope:

Landscape Architecture
Community Outreach
Sustainability Design
Urban Design
Agencies & Stakeholders:

City of Santa Monica Architecture
Service Division
California Coastal Commission
Santa Monica Design Review
Commission
Awards:

SoCA ASLA Award of Merit, 2021
Graphic Design USA 2021 Award
in the category of Environmental
Graphics.

Community Open House on the Beachfront.
437
50 I RFP 22-008 Hermosa Beach I SWA
Distinctive artwork is visible upon approach by users at all speeds drawing attention to traffic crossings and intersections. 438
SWA l RFP 22-008 Hermosa Beach I 51
Custom concrete barriers inspired by the jagged forms of the Santa Monica Bluff separate recreational and pedestrian circulation. 439
52 I RFP 22-008 Hermosa Beach I SWA Arcadia Downtown Alley Alley 3A - Concept Rendering
Base Improvement Diagram
ALLEY 3B
ALLEY 4B
ALLEY 3A
ALLEY 4A
440
SWA l RFP 22-008 Hermosa Beach Arcadia Downtown Alley I 53 Arcadia Downtown Alley

ARCADIA, CA
The City of Arcadia’s Downtown Alley Improvement project aims to provide safe and attractive alleys for pedestrians, bicyclists, and automobiles to better serve its residents, businesses and transit riders. The City identified key alleys and a parking lot in walking distance from the Gold Line Station as candidates for enhancements. Located in the
heart of the City of Arcadia, these alleyways currently function as vehicular circulation and access to parking for local businesses and homes.

SWA provided alley design guidelines and elements
organized into categories: the Alley Base Improvements
(for every alley), and two Alley Design Alternatives – Nature and Art (for selection based on context). “Nature” alley recommendations focus on using natural resources and ecoconscious improvements to enhance the existing character of downtown Arcadia and promote micro-mobility and health. “Art” alley improvement recommendations aim to create an identity that emphasizes creativity and community activity in downtown Arcadia.

Alley 2 - Concept Rendering
Client: City of Arcadia development services
Architect: N/A
Size: 4 alleys approx. 1 Mile total
Schedule: 2021 - Present
Scope:

Landscape Architecture
Active Transportation
Community Outreach
Improving pedestrian and
bicycle links in the heart of
Arcadia
441
54 I RFP 22-008 Hermosa Beach I SWA
Project components.

Existing planting beds. Existing Site: 5th Street Fueling Station.

Existing Site: Compacted ground.
442
SWA l RFP 22-008 Hermosa Beach I 55
Site area map.
7th Street Fencing Upgrade
and Activation

SANTA MONICA, CALIFORNIA
Located at the edge of downtown Santa Monica, adjacent
to multiple new housing complexes, the site is an
underutilized landscape buffer at the edge of the Big Blue Bus Maintenance yard and headquarters. Adding program
elements to the site, 7th street will be activated with a picnic area for future food trucks, four dog exercise areas (one small, two large and one injured/in-training exercise areas), a shared mobility hub and updated bus stop.

Placemaking elements such as brightly colored signage,
agility equipment and furnishings will compliment colorful hardscape, brining new life to 7th street and an active alighting area, to combat pedestrian safety concerns.

Additional upgrades to Big Blue Bus security include
automatic security gates and low landscape at the existing facility parking and 5th Street Fueling Station.

Client: City of Santa Monica
Size: 9,120 sf (landscape area)
Schedule: April 2021 - On-Going
Scope:

Landscape Architecture
Public Outreach
Placemaking
Construction Documents
Dog exercise areas welcome
expanding downtown
community, food trucks and
safer bus alighting area.
443
56 I RFP 22-008 Hermosa Beach I SWA
The park serves as a community amenity that is a convenient rest stop for bikers and pedestrians alike on a new dg trail. 444
SWA l RFP 22-008 Hermosa Beach I 57
Milton is designed both as a sustainable recreational amenity and a stormwater detention and cleansing park.

Client: MRCA (Mountains Recreation
and Conservation Authority)
Size: 1.2 acres
Schedule: 2008 - 2016
Scope:

Landscape Architecture
Community Outreach
Urban Design
Funding: Baldwin Hills Conservancy
Awards:

ASLA Southern California Chapter
Merit Award, Milton Street Park, Los
Angeles, CA, Design, 2016.

Agencies & Stakeholders:

USACE
LA County Flood Control District
City of LA Bureau of Street Services
Friends of the Ballona Wetlands
Baldwin HIlls Conservancy
Neighborhood stakeholders
Milton Street Park
LOS ANGELES, CALIFORNIA; SWA PROJECT
SWA provided full landscape architectural design services for the Milton Street Park, a 1.2 acre linear urban park alongside the Ballona Creek Bike Trail on the westside of Los Angeles.

The undeveloped parcel stretches over 1,000 feet in length (45 feet wide) and is linked on both ends by previously developed portions of the bike path. In conjunction with the Mountains Recreation and Conservation Authority (MRCA), SWA conducted three community meetings including a public charrette to ensure that the needs of the residents were acknowledged and addressed in the subsequent three design options. The completed park design, reached through
community consensus, includes native plantings,
bird watching platforms, bike trail enhancement,
decomposed granite nature walking path seating areas
and shade structures, on-site stormwater capture and
treatment, as well as the creation of interpretative
ecological habitat for birds, insects and reptiles.
445
58 I RFP 22-008 Hermosa Beach I SWA
A newly installed ADA ramp and grand staircase enables recreational visitors to more easily access the Ballona Creek bike trail.

Community partners included the Baldwin Hills Conservancy, Friends of Ballona Wetlands, MRCA, and various stakeholders. 446
SWA l RFP 22-008 Hermosa Beach I 59
Before Interventions, and After Interventions.

Decomposed Granite trail with activated seating areas.
447
60 I RFP 22-008 Hermosa Beach I SWA
The park is cherished by many and is used by visitors throughout the day.

SWA proposed a series of strategic interventions and improvements to enhance the public realm. 448
SWA l RFP 22-008 Hermosa Beach I 61
Burton W. Chace Park
MARINA DEL REY, CALIFORNIA; SWA PROJECT
After four decades, Chace Park is in need of modernization and renovation to maintain its status as a cherished
neighborhood amenity. The 10-acre parcel juts out into the main channel, offering one of the best views of the Harbor.

The general improvement project encompasses a new entry gateway, splash pad, picnic shelters, water edge seatwall lounge, amphitheater and large playground for the local community to enjoy. Hit the flat, new concrete unit walking path along the perimeter for a morning walk, or relax on a bench to watch the sunset.

Utilizing the natural views of the Marina, the park will also include a great lawn that will host movie nights, concerts for the local community and a site wide revitalized native planting palette embedded into the sites park space.

Masterplan
Client: Los Angeles County Beaches and Harbor
Size: 278,900 sf
Schedule: 09.09.20 - 04.01.22
Scope:

Restoration of Waterfront
Working heavily with context-sensitive existing conditions Strategic Improvements Analysis
Design complying with LA County Beaches and Harbors
design standards.
449
62 I RFP 22-008 Hermosa Beach I SWA

A-ENHANCING THE WATERFRONT EDGE

B-STRENGTHENING THE OPEN VIEWS

C-RE-PURPOSING UNDERUTILIZED AREAS

OPPORTUNITIES & CONSTRAINTS ANALYSIS

EXISTING AND PROPOSED CONTOURS
450
SWA l RFP 22-008 Hermosa Beach I 63 451
64 I RFP 22-008 Hermosa Beach I SWA
RFP 22-008 City of Hermosa Beach

Michael Jenkins, City Attorney

7.2 Required Forms

7.2.1 Certification of Proposal
RFP #: 22-008
The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP).

1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP.

3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

4. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.

5. The proposal response includes all of the commentary, figures and data required by the Request for Proposal

6. The proposal shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
N/A
N/A
N/A
N/A
452
SWA l RFP 22-008 Hermosa Beach I 65
City of Hermosa Beach

RFP 22-008

7.2.2 Non-Collusion Affidavit
RFP #: __22-008
The undersigned declares states and certifies that:

1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This proposal is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.

5. All statements contained in the Proposal and related documents are true.

6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal.

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:

Printed Name and Title:

Ying-yu Hung, SWA (Los Angeles) Managing Principal
453
66 I RFP 22-008 Hermosa Beach I SWA
City of Hermosa Beach

RFP 22-008

7.2.3 Compliance with Insurance Requirements
RFP #: 22-008
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFP.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:

Printed Name and Title:

Ying-yu Hung, SWA (Los Angeles) Managing Principal
454
SWA l RFP 22-008 Hermosa Beach I 67
City of Hermosa Beach

RFP 22-008

7.2.4 Acknowledgement of Professional Services Agreement RFP #: 22-008
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:

Printed Name and Title:

Ying-yu Hung, SWA Group (Los Angeles) Managing Principal 455
68 I RFP 22-008 Hermosa Beach I SWA
811 W 7th Street
8th Floor
Los Angeles, California 90017
+1.213.236.9090
www.swagroup.com
Gerdo P Aquino
Ying-Yu Hung
Ning Deng
September 15, 2022

7.2.5 COVID Vaccination Certification
Suja Lowenthal, City Manager
City of Hermosa Beach
1315 Valley Drive Hermosa Beach, CA 90254
RE: Mandatory COVID-19 Vaccination for City of Hermosa Beach Consultants Dear Ms. Lowenthal:

Per this letter, SWA Group Los Angeles certifies that all of its officers, agents, employees, subcontractors, representatives and volunteers servicing the City of Hermosa Beach on-site within the City pursuant to the “Greenbelt Accessible Trail Design Services” in the City of Hermosa Beach, California dated September 15, 2022, are or will be fully vaccinated or covered by an approved medical or religious exemption prior to the implementation of the scope of work located within the above referenced agreement.

Respectfully,
Ying-yu Hung
SWA Group (Los Angeles) Managing Principal
456
SWA l RFP 22-008 Hermosa Beach I 69

INSR ADDL SUBR LTR INSR WVD

DATE (MM/DD/YYYY)

PRODUCER CONTACT
NAME:

PHONE FAX (A/C, No, Ext): (A/C, No):

E-MAIL
ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

COMMERCIAL GENERAL LIABILITY

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
INSURER(S) AFFORDING COVERAGE NAIC #
Y / N
N / A
(Mandatory in NH)

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
EACH OCCURRENCE $
DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $
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GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $
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ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS

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PER OTH- STATUTE ER
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.

ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD

ACORDTM CERTIFICATE OF LIABILITY INSURANCE
RLI Insurance Company
Syndicate 2623/623 at Lloyd's
6/23/2021
Greyling Ins. Brokerage/EPIC
3780 Mansell Road, Suite 370
Alpharetta, GA 30022
Carly Underwood
770.670.5324
[email protected]
SWA Group
2200 Bridgeway Blvd.

Sausalito, CA 94965
13056
085202
21-22
A X
X
X X
PSB0006320 07/01/2021 07/01/2022 1,000,000
1,000,000
10,000
1,000,000
2,000,000
2,000,000
A
X X
PSA0002207 07/01/2021 07/01/2022 1,000,000
A
X
X
X 0
PSE0002758 07/01/2021 07/01/2022 4,000,000
4,000,000
A
N
PSW0003590 07/01/2021 07/01/2022 X
1,000,000
1,000,000
1,000,000
B Professional
Liability
B1636P210006 07/01/2021 07/01/2022 Per Claim $2,000,000 Aggregate $4,000,000
Sample Certificate
1 of 1
#S2775264/M2774991
Client#: 25323 SWAGROUP
CUND1
457
Dallas
Dubai
Houston
Laguna Beach
Los Angeles
New York SWA/Balsley
San Francisco
Sausalito
Shanghai
swagroup.com
twitter.com/swagroup
instagram.com/swagroup
facebook.com/swagroup
linkedin.com/company/swa-group
458

SWA PROPOSAL PART II

COST PROPOSAL
October 6, 2022
Greenbelt Accessible Trail
Design Services
(RFP 22-008)
City of Hermosa Beach
459
2 I RFP 22-008 Hermosa Beach I SWA
Fee Proposal
Rate Per Hour
Hourly Rates
Ying-yu Hung, SWA Principal-in-Charge $310
Jeremy Klemic, SWA Project Manager $185
Ryan McKay, SWA Associate Project Manager $120
Valerie Clarke, SWA Designer $156
Kevin Carter, Huitt- Zollars Civil Engineering $280
John Vlassis, Huitt-Zollars Civil Engineering $250
Merilyn Olave, Cumming Cost Estimator $165
Lance Sweeney, Sweeney Irrigation Design $200
SWA
HuittZollars
(Civil &
Survey)
Cumming Sweeney Sub-Totals
PART I: DESIGN
TASK 1: DESIGN &
CONSTRUCTION DOCUMENTS $ 45,000 $ 37,180 $ 5,800 $ 6,000 $ 93,980 TASK 2: MEETING
ATTENDANCE & SUPPORT $ 15,000 $ 5,000 - $ 1,000 $ 21,000 PART II: CONSTRUCTION
TASK 3: CONSTRUCTION
PHASE $ 15,000 As-Needed - - $ 15,000
TOTAL BY FIRM $75,000 $42,180 $5,800 $7,000 $ 129,980
TOTAL: $ 129,980
Optional add service: Please note that should the city opt for re-configuring the existing trail design, the survey by Huitt-Zollars will increase by $14,000.

Reimbursables will include printing; cost of travel and any specialty prints by request of the City. The total of reimbursables will not be more than 10% of the professional service fee. 460
SWA l RFP 22-008 Hermosa Beach I 3
October 6, 2022
Andrew Nguyen
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
Submitted Via PlanetBids
RE: Greenbelt Accessible Trail Design Services (RFP #22-008) Dear Andrew:

We understand that the Greenbelt Accessible Trail Design Services Project will entail the renovation of a beloved neighborhood and visitor amenity. SWA will abide by this cost proposal for the duration of the agreement to successfully fulfill the Scope of Work detailed in this RFP.

Cost Proposal identifies project team members, and hourly billing rates and break costs by task and phase. The fee schedule includes any direct costs such as travel, equipment, printing/ materials. The proposal includes hourly rates for all types of personnel required to perform the services described in this RFP. Other direct costs, intended to be charged to the City, are stated.

We understand there are no mark-ups will be allowed for other direct costs.

Sincerely,
Ying-yu Hung, FASLA
Managing Principal
Los Angeles
811 W. 7th Street, 8 Fl
Los Angeles, California
90017
t: +1.213.236.9090
f: +1.213.236.9091
www.swagroup.com
[email protected]
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CONTRACT FOR PROFESSIONAL SERVICES FOR DESIGN SERVICES FOR GREENBELT

ACCESSIBLE TRAIL AND OTHER ACCESSIBILITY ENHANCEMENTS BETWEEN THE CITY OF

HERMOSA BEACH AND SWA GROUP
This AGREEMENT is entered into this 3rd day of November , 2022, by and between the CITY of Hermosa Beach, a general law city a municipal corporation (“CITY”) and SWA GROUP, a California corporation (“CONSULTANT”).

R E C I T A L S
A. The City desires to enter into an agreement with CONSULTANT to utilize services for design of the Greenbelt accessible trail and other accessible enhancements.

B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:

CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT a total of $129,980 for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.

SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.
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Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.”
TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Ying-Yu Hung. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on November 3, 2024, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 464

TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, 465

insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and 466

non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows.

CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers.

Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.
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C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements.

The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.

USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.

FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability 468

by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.

NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: ATTN:

Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that 469

it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.

ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with 470

the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.

DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act 471

because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT

[MAYOR/CITY MANAGER] By: NAME/TITLE

ATTEST:

Myra Maravilla, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Michael Jenkins, City Attorney

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City Council Hybrid Meeting (Closed Session - 5:00 PM and Open Session - 6:00 PM) 11-03-22 17:00
Agenda Name Comments Support Oppose Neutral
g) REPORT 22-0690 AWARD A CONTRACT FOR DESIGN SERVICES

FOR GREENBELT ACCESSIBLE TRAIL AND OTHER ACCESSIBILITY
ENHANCEMENTS TO SWA GROUP, INC.
(Public Works Director Joe SanClemente)
3 0 1 0
Sentiments for All Agenda Items
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Overall Sentiment
Agenda Item: eComments for g) REPORT 22-0690 AWARD A CONTRACT FOR DESIGN SERVICES FOR GREENBELT ACCESSIBLE TRAIL AND OTHER ACCESSIBILITY ENHANCEMENTS TO SWA GROUP, INC. (Public Works Director Joe SanClemente)
Overall Sentiment
dean francois
Location:

Submitted At: 2:59pm 11-03-22
An additional comment calling for transparency: I could not find in the staff report what other responses were received from the RFP, how much were their bids? and if so why are their proposals not being reviewed? If in fact this was the only bid received it should be clear in the staff summary and we should consider other options to re-advertise or reopen the bidding process to ensure we are getting the best deal. From my experience in budgets and as a public works commissioner, the design contract does seem to be on the high end of an acceptable range. It would be a shame that we would only get one bid. thanks
Dean4council.com
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Dean Francois
Location: 90254, Hermosa Beach
Submitted At: 1:12pm 11-03-22
There are many things the city should be doing to implement the ADA self-evaluation and transition plan. It is my hopes we can cut curbs out and improve ADA access to our streets and beaches especially when this can be done at a reasonable cost.

This is the time tonight for you as council members and members of the public to provide input to the consulting firm being awarded the contract.

My suggestion is to consider alternatives that include a 4 ft wide path. Also, include consideration of other barriers that discourages forms of wheeled transportation such as cyclists skateboarders, etc. The end result would be a more scenic meandering path instead of a straight one.

I noticed wording in the RFP that states ...replacing the wood chip path with a paved path .... I want to make it clear that the intention was not to remove completely the wood chip path. We will still have the wood chip path remain.

These clarifications need to be addressed at this time when this contract is awarded, otherwise further additional modifications could increase the cost of the design.

Thank you, and I look forward to keeping our small town charm in Hermosa Beach and having a watchful eye over our fiscal constraints.

Remember to vote in the election.

Www.deanforcouncil.com
Carolyn Petty
Location: 90254, Hermosa Beach
Submitted At: 4:46pm 10-30-22
Of course on your way out the door, you wish to put our city in legal jeopardy. We were advised years ago that the path is not in violation of ADA for numerous reasons. Despite that, you want to destroy our only natural trail in town and replace it illegally with hardscaped dirt. This is in violation of the voter approved initiative that created the greenbelt - yet you show no respect for the voters. If you want to overturn a voter backed initiative, you legally should run another initiative. Also, where is the legal opinion that once you begin a retrofit under the guise of ADA that you then must retro fit our entire greenbelt? Considering you give yourselves the moniker of environmentalists, I find it outrageous and hypocritical that you show zero respect for the one and only nature trail that we have in our community.
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
22-0717
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 3, 2022

TENTATIVE FUTURE AGENDA ITEMS
Attached is the current list of tentative future agenda items for Council’s information.

Attachments:

Tentative Future Agenda Items
City of Hermosa Beach Page 1 of 1 Printed on 10/28/2022 powered by Legistar™475
October 26, 2022
Honorable Mayor and Members Regular Meeting of
of the Hermosa Beach City Council November 3, 2022

TENTATIVE FUTURE AGENDA ITEMS
TUESDAY, NOVEMBER 29, 2022 @ 5:00 PM
(RESCHEDULED FROM NOVEMBER 22, 2022)

INITIAL
CLOSED SESSION: DATE

1. Approval of Closed Session Minutes of November 3, 2022

2. Government Code section 54956.8, Conference with Real Property Negotiator TUESDAY, NOVEMBER 29, 2022 @ 6:00 PM

CITY MANAGER REPORTS
Police Chief Update

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Finance Director Ongoing
Revenue Report, Expenditure Report and CIP Report by Project for October 2022
Finance Director Ongoing
City Treasurer’s Report and Cash Balance Report for October 2022 City Treasurer Ongoing Cancellation of Certain Checks City Treasurer Ongoing
Capital Improvement Program Status Report Public Works Director Ongoing Recommendation to receive and file the action minutes of the Public Works Commission meeting of September 21, 2022
Public Works Director Ongoing
Application for Per Capita Grant Funds from the State Department of Parks and Recreation for CIP 603 South Park Slope and Irrigation Repairs Public Works Director Staff Request
Sept. 14, 2022
Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of October 6, 2022
Community Resources Manager Ongoing
Recommendation to receive and file the action minutes of the Planning Commission meeting of November 15, 2022
Community Development Director Ongoing
Planning Commission Tentative Future Agenda Items Community Development Director Ongoing Assembly Bill 361 Compliance City Clerk Ongoing
List of Regular and Ongoing City Board and Commission Appointive Terms That Will Expire During the 2023 Calendar Year
City Clerk Annual
2022 Local Agency Biennial Notice regarding the City’s Conflict of Interest Code
City Clerk Biennial
South Bay Workforce Investment Board Quarterly Summary (1st Quarter for 2022-2023)
Chris Cagle, SBWIB Regional
Affairs Manager
Quarterly
Request for Approval of Sponsorship Donation to the Beach Cities Health District’s 24th Annual Holiday Gift Bag Project
City Manager Annual
Approval of the 2022-2025 Memorandum of Understanding for Management Group
Human Resources Manager Staff Request
Oct. 24, 2022
Approval of the 2022-2025 Memorandum of Understanding for Police Management Bargaining Group
Human Resources Manager Staff Request
Oct. 24, 2022
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2 TUESDAY, NOVEMBER 29, 2022 @ 6:00 PM
(CONTINUED)

PUBLIC HEARINGS – 6:30 PM
Second Reading - An Ordinance of the City Of Hermosa Beach Amending Title 15 of the Hermosa Beach Municipal Code, Adopting by Reference the 2022 California Building Code and Specified Appendices, 2022 California Residential Code and Specified Appendices, 2022 California Electrical Code and Specified Appendix, 2022 California Mechanical Code, 2022 California Plumbing Code, 2022 California Energy Code, 2022 California Existing Building Code, the 2022 California Green Building Standards Code, and the 2021 International Property Maintenance Code With Local Amendments.

Community Development Director Staff Request
Oct. 6, 2022

MUNICIPAL MATTERS
Update and City Council Direction on Sustainability Rebates and Fee Waivers for Green Building and Zero Emissions Vehicles Incentives Environmental Programs Manager Staff Request
Oct. 12, 2022
Approval of an Agreement between the City of Hermosa Beach and the Hermosa Beach Chamber of Commerce and Visitors Bureau to provide the St. Patrick’s Day Parade, Memorial Day Fiesta Hermosa, Hermosa for the Holidays and Sidewalk Sales Events.

Community Resources Manager Staff Request
Sept. 29, 2022
Upcoming Vacancy – Los Angeles County West Vector and Vector-Borne Control District Board Term Expiration – Schedule Applicant Interviews City Clerk Two-Year Term
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
MONDAY, DECEMBER 12, 2022 @ 6:00 PM
CERTIFICATION OF COUNTY ELECTION RESULTS;
INSTALLATION OF NEW OFFICERS;
APPOINTMENT OF MAYOR AND MAYOR PRO TEMPORE;

AND COUNCIL COMMITTEE REORGANIZATION
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3 DECEMBER 13, 2022 @ 4:30 PM

APPLICANT INTERVIEWS FOR CITY REPRESENTATIVE TO THE LOS ANGELES

COUNTY WEST VECTOR AND VECTOR-BORNE CONTROL DISTRICT BOARD DECEMBER 13, 2022 @ 5:00 PM

INITIAL

DATE CLOSED SESSION
DECEMBER 13, 2022 @ 6:00 PM

PRESENTATIONS

LOCAL CONTEST WINNERS OF THE LOS ANGELES
PUBLIC LIBRARY 2022 CHILDREN’S BOOKMARK CONTEST

CITY MANAGER REPORTS
Police Chief Update

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Finance Director Ongoing
Los Angeles Fire Services and McCormick Ambulance Monthly Report for October 2022
Emergency Management
Coordinator
Ongoing
Assembly Bill 361 Compliance City Clerk Ongoing

PUBLIC HEARINGS – 6:30 PM
Public Hearing on Proposed Changes in City of Hermosa Beach Solid Waste, Organic and Recycling Rates for Fiscal Year 2022 through 2032 Environmental Programs Manager Staff Request
Oct. 26, 2022

MUNICIPAL MATTERS
Appointment of City Representative to the Los Angeles County West Vector and Vector-Borne Control District Board
City Clerk Two-Year Term
City Council Committee Reorganization City Clerk Annual City Council Meeting Schedule for 2023 City Manager Annual FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
NO MEETING DECEMBER 27, 2022

WINTER BREAK
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4 JANUARY 10, 2023 @ 5:00 PM

INITIAL

DATE CLOSED SESSION
JANUARY 10, 2023 @ 6:00 PM

PRESENTATIONS
ANNOUNCEMENT OF THE WINNER OF THE 13TH ANNUAL PARKING PERMIT ART CONTEST

CITY MANAGER REPORTS
Police Chief Update

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Finance Director Ongoing
Los Angeles Fire Services and McCormick Ambulance Monthly Report for November 2022
Emergency Management
Coordinator
Ongoing
Assembly Bill 361 Compliance City Clerk Ongoing
PUBLIC HEARINGS – 6:30 PM
Public Hearing regarding Proposition 218 notice for new solid waste rates Environmental Programs Manager Staff Request Oct. 24, 2022
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
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5 PENDING STRATEGIC PLAN ITEMS

STATUS /

TENTATIVE MEETING DATE
Update Personnel Policies Human Resources
Manager
Pending Labor
Negotiations/Meet & Confer
Process
Beach Policy/Regulations (Continued from meeting of October 27, 2016) Community Resources Manager On hold by Council
Alternative Fuel Transportation Report, Nov. 2016 Environmental Analyst Community Choice Aggregation Direction, Dec. 2016 Environmental Programs Manager

PENDING NEW ITEMS

STATUS /

TENTATIVE MEETING DATE
Approval of the Municipal Lease Policy
Initiated by: Staff Request Jun. 12, 2018
Community Resources
Manager
Document Retention Policy
Initiated by: Staff Request Nov. 28, 2018
City Clerk Pending Deputy City Clerk
Appointment
Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization)
Initiated by: Council Direction Jul. 9, 2019
Public Works Director To be included in Revenue
Strategy Study Session (March
3, 2022). PW staff has funding
to prepare an assessment
adjustment study and will
advance that effort – it is
anticipated that the study will
take approximately 2 to 3
months to complete. If council
agrees to advance the
adjustment, it will need to go to
a city-wide ballot.

The annual assessment is
required to go to council each
year for approval and may need
to go to council separately
before the ballot vote. It was
last approved at the 7/13/2021
council meeting.

Pavement Condition Index Update
Initiated by: Staff Request Sept. 23, 2019
Public Works Director The new pavement
management plan report is
being prepared and is
anticipated to be completed in
approximately 2 to 3
months. PW staff will prepare
a staff report with the updated
document and have our
consultant available to present
the item to council.

Public Records Request Guidelines
Initiated by: Staff Request Oct. 14, 2019
City Clerk/Assistant to
the City Manager
Pending Deputy City Clerk
Appointment
Emergency Services Municipal Code Chapter 2.56 Update Emergency Management
Coordinator
Waiting for State to review
proposed language changes
Return to Council to discuss a full ban on tobacco sales and to include all available data related to other communities who have adopted complete bans Initiated by: Council Direction Jan. 28, 2020
Community
Development Director
Staff to work with BCHD to
consider appropriate timing to
return to consider a full ban
Consideration of licensing agreement/fees for use of City logo Initiated by: Council Direction Jun. 9, 2020
City Attorney The City will develop a
licensing agreement for
commercial uses of the City
logo as part of a comprehensive
Administrative Memorandum
480
6 (AM) on City Branding and
Logo Use by City Staff. City
staff will begin drafting the
AM after finalizing the City’s
style guide and filing its “Intent
to Use” trademark application
for the City logo with the
USPTO. As part of developing
a Licensing Agreement for the
Commercial Use of the City
Logo, staff will establish a
process for reviewing and
handling these requests. This
process will likely include the
negotiation of royalties and as
well as the preparation of a
staff report to obtain Council
approval to enter into the
agreement. Only once after the
City receives the issuance of a
Notice of Allowance from the
USPTO can it begin approving
applications for commercial
uses of the logo.

Follow-up on Mayor’s Pledge
Initiated by: Council Direction August 25, 2020
City Manager’s
Office/Police Chief
Pending proposal from Sunny
Lee
Ordinance to regulate nuisance Outdoor Lighting
Initiated by: Staff Request June 3, 2021
Community
Development Director
Council referred to Planning
Commission at June 2021
meeting, tentatively scheduled
for Planning Commission,
February 2022
An Ordinance of the City of Hermosa Beach, California, adding Chapter

12.42 to the Hermosa Beach Municipal Code to require property owners to repair the sidewalk area abutting their real property
Initiated by: Staff Request June 12, 2021
City Attorney
Update on single use plastics ordinance and resources needed to meet compliance (Supported by Massey, Campbell, Armato)
Initiated by: Council Direction October 26, 2021
Environmental Program
Manager
PLAN Hermosa 5-year check-in on milestones
(Supported by Massey, Campbell, Armato, Jackson)
Initiated by: Council Direction October 26, 2021
Community
Development
Director/Environmental
Program Manager
Authorize the SBCCOG to contract for alert and warning services through Everbridge and Alert South Bay on behalf of the City of Hermosa Beach Initiated by: Staff Request January 27, 2022
Emergency
Management
Coordinator
Public Hearing to discuss 2023-2024 Residential and Employee Parking Permits
Initiated by: Council Direction January 31, 2022
City Manager
Update Municipal Code Chapter 1.06 to also include the Hermosa Beach wordmark in our ordinance
Initiated by: Staff Request February 8, 2022
City Manager/Senior
Management Analyst
Consideration of Non-Profit Grant Program
Initiated by: Council Direction March 9, 2022
Deputy City Manager
Consideration of proposal for Extension and Amendment of agreements between the City and Athens Services for solid waste and street sweeping services
Initiated by: Council Direction May 10, 2022
Environmental Program
Manager
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