City Council
City of Hermosa Beach
Adjourned Meeting Agenda - Final
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Mayor
Michael Detoy
Mayor Pro Tem
Raymond Jackson
Councilmembers
Stacey Armato
Mary Campbell
Justin Massey
Thursday, November 3, 2022 5:00 PM
Hybrid virtual/in-person meeting are held pursuant to AB361 Closed Session - 5:00 PM
Open Session - 6:00 PM
1 City Council Adjourned Meeting Agenda - November 3, 2022 Final
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2 City Council Adjourned Meeting Agenda - November 3, 2022 Final
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3 City Council Adjourned Meeting Agenda - November 3, 2022 Final
5:00 PM - CLOSED SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT ON THE CLOSED SESSION AGENDA
The public is invited to attend and provide public comment. Public comments are limited to 3 minutes per speaker. This Public Comment period is limited to Closed Session agenda items only.
1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254
2. ZOOM - https://us02web.zoom.us/j/89968207828?
pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT09 and use 'Raise Hand' feature.
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4. EMAIL - Email comments to [email protected] by 3:00 p.m. on the meeting date.
5. ECOMMENT - Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date.
RECESS TO CLOSED SESSION
MINUTES: Approval of minutes of Closed Session held on October 25, 2022.
a) 22-0710
CONFERENCE WITH LEGAL COUNSEL: Pending Litigation
Government Code Section 54956.9(d)(1)
The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation.
Name of Case: Amber Webster v. City of Hermosa Beach
Case Number: 21STCV26516
b) 22-0708
City of Hermosa Beach Page 4 Printed on 3/25/2024
4 City Council Adjourned Meeting Agenda - November 3, 2022 Final
6:00 PM - OPEN SESSION
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. CLOSED SESSION REPORT
V. ANNOUNCEMENTS - UPCOMING CITY EVENTS
VI. APPROVAL OF AGENDA
This is the time for the City Council to discuss any changes to the order of agenda items.
VII. PROCLAMATIONS / PRESENTATIONS
PROCLAMATION DECLARING NOVEMBER 13-19, 2022
AS UNITED AGAINST HATE WEEK IN HERMOSA BEACH
a) 22-0707
VIII. CITY MANAGER REPORT
a) 22-0700 POLICE CHIEF UPDATE
IX. PUBLIC PARTICIPATION
The public is invited to attend and provide public comment. Public comments are limited to 3 minutes per speaker.
1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254
2. ZOOM - https://us02web.zoom.us/j/89968207828?
pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT09 and use 'Raise Hand' feature.
3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 Press *9 to 'Raise Hand' and then *6 to unmute yourself line when prompted.
4. EMAIL - Email comments to [email protected] by 3:00 p.m. on the meeting date.
5. ECOMMENT - Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date.
City of Hermosa Beach Page 5 Printed on 3/25/2024
5 City Council Adjourned Meeting Agenda - November 3, 2022 Final
This is the time for members of the public to address the City Council on any items within the Council's
jurisdiction and on items where public comment will not be taken (City Manager Reports, Written Communication, City Councilmember Comments, Consent Calendar items not pulled for separate consideration, and Future Agenda Items).
Public comments are limited to three minutes per speaker. This time allotment may be reduced due to time constraints at the discretion of the City Council. No action will be taken on matters raised in oral and written communications, except that the Council may take action to schedule issues raised in oral and written communications for a future agenda. Speakers with comments regarding City management or departmental operations are encouraged to submit those comments directly to the City Manager. Members of the audience will have a future opportunity to speak on items pulled from the
Consent Calendar for separate discussion, Public Hearings, and Municipal Matters when those items are heard.
SUPPLEMENTAL OPEN SESSION COMMUNICATIONS FROM THE
PUBLIC
22-0699
X. CITY COUNCILMEMBER COMMENTS
XI. CONSENT CALENDAR
The following matters will be acted upon collectively with a single motion and vote to approve with the majority consent of the City Council. Councilmembers may orally register a negative vote on any Consent Calendar item without pulling the item for separate consideration before the vote on the Consent Calendar. There will be no separate discussion of these items unless a Councilmember removes an item from the Consent Calendar, either under Approval of the Agenda or under this item before the vote on the Consent Calendar. Items removed for separate discussion will be considered under Agenda Item XII (12), with public comment permitted at that time.
CITY COUNCIL MEETING MINUTES
(City Clerk Myra Maravilla)
REPORT
22-0705
a)
Recommendation: Staff recommends City Council approve the minutes for the Regular City Council Meeting of Tuesday, October 25, 2022.
CHECK REGISTER
(Finance Director Viki Copeland)
REPORT
22-0695
b)
Recommendation: Staff recommends City Council ratify the following check register.
LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY
REPORT FOR SEPTEMBER 2022
(Deputy City Manager Angela Crespi)
REPORT
22-0691
c)
Recommendation: Staff recommends City Council receive and file the September 2022 Fire and Ambulance monthly report.
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6 City Council Adjourned Meeting Agenda - November 3, 2022 Final
FINDINGS TO HOLD REMOTE TELECONFERENCE/MEETINGS,
PURSUANT TO ASSEMBLY BILL 361
(City Clerk Myra Maravilla)
REPORT
22-0706
d)
Recommendation: Staff recommends City Council authorize remote teleconference/virtual meetings of all City of Hermosa Beach legislative bodies in accordance with Assembly Bill 361 ("AB 361"), by finding that: (1) a statewide state of emergency is currently in place; and (2) state and local officials have imposed or recommended measures to promote social distancing in connection with COVID-19; and meeting in person would present imminent risks to the health or safety of attendees.
RESOLUTION APPROVING THE 2022-2025 TERMS AND
CONDITIONS OF EMPLOYMENT FOR THE UNREPRESENTED
EMPLOYEE GROUP
(Human Resources Manager Vanessa Godinez)
REPORT
22-0699
e)
Recommendation: Staff recommends City Council adopt a Resolution (Attachment 1) approving the terms and conditions of employment outlined in Exhibit A (Attachment 2) for the Unrepresented classifications for the 2022-2025 fiscal years.
XII. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE
DISCUSSION
Items pulled from the Consent Calendar will be handled separately. Public comment will be taken before Council deliberation, and action on each item pulled from the Consent Calendar.
XIII. PUBLIC HEARINGS - TO COMMENCE AT 6:30 P.M.
XIV. MUNICIPAL MATTERS
DESIGNATION OF A MAXIMUM AMOUNT OF FEE WAIVERS
FOR SPECIAL EVENTS HELD IN 2023
(Community Resources Manager Lisa Nichols)
REPORT
22-0679
a)
Recommendation: Staff recommends City Council designate a maximum amount of $20,000 in fee waivers for special events held in 2023, as per the City's Special Event Fee Waiver Grant Policy.
FORMAL ADOPTION OF THE SPECIAL EVENT
LONG-TERM AGREEMENT PROGRAM
(Community Resources Manager Lisa Nichols)
REPORT
22-0694
b)
Recommendation: Staff recommends City Council approve the Parks, Recreation and Community Resources Advisory Commission's recommendation to formally adopt the Special Event Long-term Agreement Program.
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7 City Council Adjourned Meeting Agenda - November 3, 2022 Final
EXTENSION OF TEMPORARY OUTDOOR PERMIT PROGRAMS AND
DOWNTOWN LANE RECONFIGURATION AND UPDATE ON
DEVELOPMENT OF PERMANENT PROGRAMS
(Environmental Programs Manager Doug Krauss)
REPORT
22-0697
c)
Recommendation: Staff recommends City Council:
1. Receive an update on the development of permanent versions of the outdoor dining and downtown lane reconfiguration programs;
2. Provide input on staff recommendations for certain elements of the permanent program; and
3. Consider waiving full reading, introducing by title only, and adopting by four-fifths vote an Urgency Ordinance of the City of Hermosa Beach, California, extending by six months a Temporary Permit Program for Outdoor Dining/Seating and Outdoor Retail Display to Assist Restaurants, Food, and Retail Establishments During Covid-19; and Extending Temporary Lane Closures to Accommodate Outdoor Permits; and Setting Forth the Facts Constituting Such Urgency (Attachment 1).
AWARD A CONTRACT FOR MOBILE PARKING PAYMENT
SYSTEMS (PAY-BY-APP) SERVICES TO PARKMOBILE, LLC
(Deputy City Manager Angela Crespi)
REPORT
22-0640
d)
Recommendation: Staff recommends City Council:
1. Award a contract for mobile parking payment systems (pay-by-app) services to ParkMobile, LLC, for a term of three years beginning November 4, 2022, and ending November 3, 2025 (Attachment 1); and
2. Authorize the Mayor to execute and the City Clerk to attest the proposed agreement subject to approval by the City Attorney.
INFORMATION REGARDING ALLOWABLE FLOOR AREA RATIOS
ON PROPERTIES WITH COMMERCIAL LAND USE DESIGNATIONS
(Community Development Director Jeannie Naughton)
REPORT
22-0713
e)
Recommendation: Staff recommends City Council:
1. Receive a staff presentation regarding allowable floor area ratios on properties with commercial land use designations; and
2. Provide staff and the Planning Commission direction, as desired.
CONSIDER WHETHER THE CITY SHOULD ESTABLISH A
COMMUNITY ADVISORY COMMITTEE FOR THE TRANSACTIONS
AND USE TAX SHOULD MEASURE B BE ENACTED BY THE
VOTERS
(Deputy City Manager Angela Crespi)
REPORT
22-0715
f)
Recommendation: Staff recommends City Council:
1. Discuss whether the City should consider the establishment of a community advisory committee for the Transactions and Use Tax revenue should Measure B be enacted by the voters in the November 8, 2022 General Municipal Election; and
2. If so desired, direct the City Manager to return to City Council with details regarding a Transactions and Use Tax committee should Measure B be passed by the electorate.
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8 City Council Adjourned Meeting Agenda - November 3, 2022 Final
AWARD A CONTRACT FOR DESIGN SERVICES FOR GREENBELT
ACCESSIBLE TRAIL AND OTHER ACCESSIBILITY ENHANCEMENTS
TO SWA GROUP, INC.
(Public Works Director Joe SanClemente)
REPORT
22-0690
g)
Recommendation: Staff recommends City Council:
1. Award a contract for design services for Greenbelt Accessible Trail and other accessibility improvements to SWA Group, Inc. at a not-to-exceed amount of $129,980, for a term of two years ending November 3, 2024 (Attachment 4);
2. Authorize the Public Works Director to establish a $35,000 project contingency;
3. Authorize the City Manager to approve contract amendments up to the amount of the approved project contingency; and
4. Authorize the Mayor to execute and the City Clerk to attest the proposed agreement subject to approval by the City Attorney.
XV. FUTURE AGENDA ITEMS
This is the time for Councilmembers to schedule future agenda items and to ask questions about the status of previously approved future agenda items. No discussion, debate, or public comment will be taken. Councilmembers should consider the city's work plan when considering new items. The tentative future agenda items document is provided for information only. a) 22-0717 TENTATIVE FUTURE AGENDA ITEMS
XVI. ADJOURNMENT
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9 City Council Adjourned Meeting Agenda - November 3, 2022 Final
FUTURE MEETINGS AND CITY HOLIDAYS
CITY COUNCIL MEETINGS:
November 8, 2022 - No meeting due to lack of quorum (General Election) November 22, 2022 - No meeting due to lack of quorum (Thanksgiving week) November 29, 2022 -Tuesday - Adjourned Regular Meeting:
5:00 PM - Closed Session, 6:00 PM - Open Session
December 12, 2022 -Monday - Special Meeting:
6:00 PM - Installation of New Officers & Mayor Transition Ceremony & Reception December 13, 2022 - Tuesday - Regular Meeting:
5:00 PM - Closed Session, 6:00 PM - Open Session
December 27, 2022 - Tuesday - No Meeting (Dark for WInter Break) BOARDS, COMMISSIONS AND COMMITTEE MEETINGS:
November 15, 2022 - Tuesday - 6:00 PM - Planning Commission Meeting November 16 - Wednesday - 6:00 PM - Public Works Commission Meeting December 1, 2022 - Thursday - 6:00 PM - Planning Commission Special Meeting December 5, 2022 - Monday - 6:00 PM - Planning Commission Special Meeting December 6, 2022 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DAYS:
November 24, 2022 - Thursday - Thanksgiving Day
December 26, 2022 - Monday - Christmas Day (observed)
January 2, 2023 - Monday - New Year's Day (observed)
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10 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
22-0710
Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of November 3, 2022
MINUTES: Approval of minutes of Closed Session held on October 25, 2022.
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
22-0708
Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of November 3, 2022
CONFERENCE WITH LEGAL COUNSEL: Pending Litigation
Government Code Section 54956.9(d)(1)
The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation.
Name of Case: Amber Webster v. City of Hermosa Beach
Case Number: 21STCV26516
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
22-0707
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 3, 2022
PROCLAMATION DECLARING NOVEMBER 13-19, 2022
AS UNITED AGAINST HATE WEEK IN HERMOSA BEACH
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
22-0700
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 3, 2022
POLICE CHIEF UPDATE
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1 CITY MANAGER’S REPORT
November 3, 2022 City Council Meeting
First, I’m so sorry I can’t be with you in-person tonight. I have a family medical emergency that requires me to participate by Zoom.
A quick update on the assisted listening devices. At the last meeting, they were not functioning. We have since corrected the issue and the devices are again in working order should anyone need them. I want to be clear that although the agenda asks for 48 hours notice when requesting special assistance, staff will of course make every effort to provide assistance to anyone without notice.
Next, I’d like to provide updates on a couple important Public Works projects:
The park restroom project: Please know that completion of this important project remains one of the City’s highest priorities. Since the previous contractor was terminated in August, staff has been actively working in close coordination with the City Attorney’s office and ‘the surety’, which is the company that guarantees work will be completed according to contract, to formalize a plan for successful project completion.
The surety has retained a specialist with experience evaluating incomplete construction projects. Coordinating with the surety and its specialist has required our engineers to invest significant time assessing and finalizing the remaining scope of work so that a new contractor can provide a fair and accurate bid to complete the project. In the meantime, staff is ordering critical supply items, such as remaining components for the solar equipment, so that they are ready for installation upon arrival of the new contractor.
City staff is working tirelessly to advance the successful completion of the project, while also ensuring the City’s best interests in a fiscally responsible manner. We will continue to provide updates throughout this process.
We also wanted to provide a brief update on the City’s efforts to enhance safety along Hermosa Avenue: On August 25th, Public Works staff, in partnership with the Hermosa Beach Police Department, deployed temporary safety measures at the intersection of Hermosa Avenue and 6th Street as part of a phased approach to increase pedestrian safety and test the effectiveness of these measures. The safety improvements included installing water-filled barriers across the median opening of Hermosa Avenue to physically prohibit U-turn and left-turn maneuvers at the 15 2
intersection and upgrading and enhancing pedestrian warning signage and markings. These measures eliminated many of the existing conflicts points at the intersection. To date, there have been no reported crashes at this location.
In the coming weeks, Public Works will also install the City’s first rectangular rapid flashing beacon system – known as an RRFB. The RRFB includes a pedestrian push button-activated warning system for motorists and is a proven safety countermeasure by Federal Highway to enhance visibility and yield compliance at pedestrian crossings. Once installed, staff will continue to monitor the effectiveness of all these measures and consider whether they could be more broadly deployed as part of a larger Capital Improvement Project currently slated for the Hermosa Avenue corridor.
Public Works staff is finalizing the procurement process to retain a design specialist to assist with these measures and anticipates bringing an item forward to City Council as soon as the November 29 meeting to award a design contract. The design will include safety and accessibility improvements at six intersections along Hermosa Avenue (4th, 6th, 19th, 24th and 25th Street) and pedestrian safety improvements at five other intersections along Pier Avenue, Valley Drive, and Herondo Street. Design is anticipated to take approximately six months and the process will provide opportunities for the community to participate and provide input.
I’m pleased to share with you several upcoming November events:
Tuesday is Election Day. As a reminder, you may vote in person at the Hermosa Kiwanis Club at 2515 Valley Drive. Voting is taking place now and will continue daily from 7 a.m. to 8 p.m. through election day, November 8th. If you wish to mail in your ballot, please remember that it must be postmarked by Tuesday or you can drop in a ballot drop box. There is one next to the Hermosa Beach Library.
Next Friday, November 11th, is Veterans Day. The City will recognize our veterans at a Wreath Laying Ceremony on the Community Center East Lawn at 10:30 a.m. This will be followed by a reception inside the Community Theatre, which will feature a showing of our Veterans are Timeless campaign. Everyone is invited, and no RSVP is needed.
Thanksgiving is Thursday, November 24th this year. Please note that City Hall and the Community Center, including the Skate Park and tennis courts, will be closed in observance of Thanksgiving. Street sweeping restrictions citywide will not be 16 3
enforced on Thanksgiving or the Friday following Thanksgiving. Trash collection scheduled to take place on Thanksgiving and the rest of that week will be postponed by one day.
I’m sad to share the next bit of news: Jeannie Naughton, our community development director, is returning to her previous employer to finish the job she started there on its general plan. Jeannie has made substantial progress in modernizing and streamlining our community development department so that it’s providing even better services to the community. Jeannie, would you like to address the Council?
[Jeannie speaking]
Thank you, Jeannie.
We are currently finalizing plans for an interim director who will continue to carry forward the improvements Jeannie has already put into place. Our Hermosa is Hiring Team has also started the recruitment process for our next community development director. It is an exciting time for Community Development in Hermosa Beach as we continue with the implementation phase of our General Plan, PLAN Hermosa, and believe that this is an attractive opportunity for prospective applicants.
Police Chief Update
And lastly, I’d like to turn it over to Chief LeBaron to provide his update. 17 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
22-0699
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 3, 2022
SUPPLEMENTAL OPEN SESSION COMMUNICATIONS FROM THE PUBLIC Attachments:
1. SUPPLEMENTAL eComments for Open Session
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City Council Hybrid Meeting (Closed Session - 5:00 PM and Open Session - 6:00 PM) 11-03-22 17:00
Agenda Name Comments Support Oppose Neutral
IX. PUBLIC PARTICIPATION: ORAL AND WRITTEN COMMUNICATIONS
FROM THE PUBLIC
3 1 1 1
Sentiments for All Agenda Items
The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown.
Overall Sentiment
Agenda Item: eComments for IX. PUBLIC PARTICIPATION: ORAL AND WRITTEN COMMUNICATIONS FROM THE PUBLIC Overall Sentiment
Raymond Dussault
Location: 90254, HERMOSA BEACH
Submitted At: 2:47pm 11-03-22
Dear Council:
On Oct. 25th, Council Member & Council Candidate Raymond Jackson made a conscious choice to lie about his neighbors, Hermosa residents and local business owners. He also chose to blatantly and without consideration of legal or ethical boundaries, break California state law in a way that is prosecutable by the District Attorney.
It has long been illegal for elected officials to engage in campaign related activity while serving in their official capacity. It is also illegal for elected officials to use public resources to campaign. In fact, the California Government Code specifically addresses this issue. Specifically, Cal. Gov. Sec. 8314 (a) states that “A public official may not use public resources for a campaign activity, or personal or other purposes. (Cal. Gov Code Sec. 8314 (a).” Additionally, Cal. Gov. Code Sec. 3206 prohibits campaign activities while operating in an official capacity.
19 Since this was a duly noticed council meeting and Mr. Jackson’s comments came in response to an agendized item, it is clear he was operating in an official capacity and using city property to conduct his campaign speech.
Mr. Jackson made little attempt to mask his campaign speech or to indicate an even passing acquaintance with honesty. All of Mr. Jackson’s comments were problematic and unethical; several are clearly illegal.
Mr. Jackson made multiple clear attempts to use his position as a council member siting on the Dias to influence opinions regarding certain candidates that are you political opponents. First, you stated that “it wasn’t until this election cycle I came to see the dark money and I think that this is driving this. The dark money that is being spent to influence this election.” Making this statement from the Dias while you are a candidate for re-election is inappropriate and illegal. However, you didn’t stop with that statement but in fact continued and stated that “the bar lobby want to control. They want three seats that up for grabs in order to install their three puppet candidates.” At this point, he is overtly campaigning and using his official capacity and public resources to do so.
His final statement is most brazen and undoubtedly violates the law and is illegal. Jackson said “I don’t trust the bar lobby and their three bar lobby candidates. I do however trust Hermosa Beach voters….So I trust the Hermosa Beach voters to see through the spin and misinformation and to put roadblocks in place by saying no to the bar lobby, their dark money and their three puppet candidates.” If calling for a particular vote does not represent “campaigning,” then the word “campaigning” no longer has any meaning. Mr. Jackson made an overt attempt to influence voters using his official capacity and public resources.
It was highly illegal and could expose Mr. Jackson to both civil and criminal penalties.
Mr. Jackson engaged also decided to gaslight the entire community – or at least those that dare to not support him – by labeling any opponents as engaging in ‘misogyny, sexism, racism” and “dog whistles.” Many months ago, I was at a mixer that pre-dated the formation of the Hermosa Beach Culture Coalition and the election. There were 40 residents in attendance from all walks of life and business, including numerous residents that had voted for Justin, Mary, Stacey and Ray Jackson, who now expressed concern and disillusionment. Of those 40, three were restaurant owners.
Some common refrains were that current council was not transparent, did not listen and engaged in pet projects costly to the city. There was concern that many of these actions – actions that cost $1.7 million in the Cross Fit debacle and later brought the ill-conceived alcohol ordinance proposal – would negatively impact the culture of Hermosa Beach.
That meeting gave birth to the HBCC which is also supported by residents from all walks of life and business. It is also appropriate and democratic that residents and business owners work together to support candidates they believe supports their values. To imply otherwise is dishonest. To demean other candidates with Facebooksourced innuendo from the dais in an official capacity is deplorable.
There is no “bar lobby” and there is no “outside dark money.” To the degree that restaurant owners have contributed, Mr. Jackson is attacking as “outside interests” people that have lived here their entire, founding and growing businesses in our community. While their slanderer moved here in 2015. In fact, every other candidate has lived in the community at least twice as long as Mr. Jackson Only Mr. Jackson has decided to wallow in the campaign mud. It’s a disappointment and unfortunate that many people voted to early to account for his true personality. While Mr. Jackson's feelings may have been hurt when he realized not every resident would vote for him, it is no excuse for the mud slinging that now defines him.
Sincerely,
Raymond Dussault
Tracy Hopkins
Location:
Submitted At: 7:38pm 10-30-22
UNITED AGAINST HATE
20 A different opinion than yours is not misinformation.
A different opinion than yours is not disinformation.
A different opinion than yours is not hate speech.
A different opinion than yours is not racism.
A different opinion than yours is just a different opinion than yours.
Tony Higgins
Location:
Submitted At: 10:07am 10-30-22
Dear Mayor Detoy,
Dear City Council
Re: Retract Ray Jackson Endorsement
I am calling on the City Council to retract their endorsement of Councilman Jackson or at least speak out and censure him for his statements at the conclusion of the City Manager Contract hearing in the Oct 25th City Council meeting.
Councilman Jackson said 3 of the candidates he is running against are slaves of the bar lobby; without offering any proof.
And in even more careless and reckless act, Councilman Jackson failed to clearly identify which 3 candidates he were referring too when he claimed these candidates slaves to the bar lobby and beholden to dark [dirty] money; meaning that even if Councilman Jackson’s unproven accusations were true; by not specifying which 3; he essentially impugned & slandered all 6.
That’s just careless, reckless and dirty dirty politics that Will Councilman Jackson have the integrity to now identify which 3 of 6 candidates are slaves to the bar lobby and beholden to dark money along with evidence that supports your claims: Dan Godwin, Jeff Raedy, Dean Francois, Kierien HarrIngton, Rob SeamannMatt McCool? And would you please identify the 3 candidates you unfairly impugned with your broad brush accusations?
And if Councilman Jackson lacks the integrity to “right” this wrong will the council censure him or retract their endorsements of him for city Council?
Also, there is plenty of other evidence the current council is falling apart at the seams and needs to be voted out.
In the October 11 City Council meeting Councilman Massey gaslighted again by stating the City Council had followed the recommendations of the Cannabis Advisory Committee “to a T” when in fact they had not followed the advisory commission’s 6-3 vote to offer a competing initiative nor had the council followed the commissions 9- 0 vote to NOT to offer a delivery cannabis ordinance before the November 8 election.
Councilman Massey’s statements the council had followed the commissions advice to a “T” was borderline delusional
Then there was Councilman Campbell’s uncharacteristically arrogant and stupid statement regarding the growth in the City Manager’s budget, saying that most voters don’t understand that in a small city staff has to wear many hats.
Doesn’t Ms. Campbell understand that many work in small businesses where wearing multiple hats is commonplace.
What many residents see and and are objecting too is exponential growth and centralization in the city managers office and no correlating decrease in the Departmental budgets.
And finally we get to the biggest gaslight-moment of all. While it’s true that our City Manager has made some 21 good hires; especially in the case of Chief Lebaron and Joe SanClemente, we’ve lost plenty of good talent under the Lowenthal administration too. And this is just the nature of the beast. A small city like Hermosa is a perfect proving ground for top young talent and much of that talent will move on for bigger and better things. For the Council to think otherwise is just foolish. Giving the City Manager a five year contract and telling us that the reason we must do this is to retain top staff; well there is no evidence of this whatsoever. Think of Nico Scaia, Marnell Gibson, Leeanne Singleton and Eddie Sarmiento. They all left under the Lowenthal administration but the council preaches Ms Lowenthal’ ability to bring stability. There is no evidence of that.
Top young talent will use Hermosa As a proving ground and many will move on. It’s the nature of the beast.
Anthony Higgins
22 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 22-0705
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 3, 2022
CITY COUNCIL MEETING MINUTES
(City Clerk Myra Maravilla)
Recommended Action:
Staff recommends City Council approve the minutes for the Regular City Council Meeting of Tuesday, October 25, 2022.
Attachments:
1. October 25, 2022-Regular Meeting Minutes
Respectfully Submitted by: Myra Maravilla, City Clerk
Approved: Suja Lowenthal, City Manager
City of Hermosa Beach Page 1 of 1 Printed on 10/28/2022 powered by Legistar™ 23
City Hall
1315 Valley Drive
Hermosa Beach, CA
90254
City of Hermosa Beach
Meeting Minutes
City Council
Mayor
Michael Detoy
Mayor Pro Tem
Raymond Jackson
Councilmembers
Stacey Armato
Mary Campbell
Justin Massey
Tuesday, October 25, 2022 5:00 PM
Draft
5:00 PM - CLOSED SESSION
CALL TO ORDER
Mayor Detoy called the Closed Session to order at 5:04 p.m.
ROLL CALL
City Clerk Myra Maravilla announced a quorum.
Mayor Detoy, Mayor Pro Tempore Jackson, Councilmember Armato, Councilmember Campbell, and Councilmember Massey
Present: 5 -
Absent: 0
PUBLIC COMMENT ON THE CLOSED SESSION AGENDA
No Public Comment provided.
RECESS TO CLOSED SESSION
Mayor Detoy recessed to Closed Session at 5:04 p.m.
CLOSED SESSION TOPICS
a) 22-0669 MINUTES: Approval of minutes of Closed Session held on October 11, 2022.
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24 City Council Meeting Minutes October 25, 2022
b) 22-0688 CONFERENCE WITH LEGAL COUNSEL: Anticipated Litigation Government Code Section 54956.9(d)(2) and (e)(1)
The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation.
Number of Cases: 2
c) 22-0689 CONFERENCE WITH LABOR NEGOTIATOR
Government Code Section 54957.6
City Negotiator: City Manager
Employee
Organizations: Hermosa Beach Police Officers’ Association Police Management Bargaining Group
Teamsters Union, Local 911
Unrepresented Employee Group
Management Employee Group
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25 City Council Meeting Minutes October 25, 2022
6:00 PM - OPEN SESSION
I. CALL TO ORDER
Mayor Detoy called the Open Session to order at 6:03 p.m.
II. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Armato.
III. ROLL CALL
City Clerk Myra Maravilla announced a quorum.
Mayor Detoy, Mayor Pro Tempore Jackson, Councilmember Armato, Councilmember Campbell, and Councilmember Massey
Present: 5 -
Absent: 0
IV. CLOSED SESSION REPORT
City Attorney Michael Jenkins provided a Closed Session Report. No reportable action was taken.
V. ANNOUNCEMENTS - UPCOMING CITY EVENTS
Mayor Detoy made the following announcements:
Volunteers who attended the October Mayor's Event were thanked for participating.
The community was invited to attend the Town Hall on Wednesday, October 26 at 6:30 p.m. at the Community Theatre at 710 Pier Avenue to learn about local ballot measures.
The community was invited to attend the State of the City on Thursday, October 27 at 5:30 p.m. at the Hermosa Beach Lifeguard headquarters outdoor space at 1201 The Strand.
VI. APPROVAL OF AGENDA
The order of the agenda was amended to consider item 14.c. following the consideration of the Consent Calendar.
Aye: 5 - Mayor Detoy, Jackson, Armato, Campbell, and Massey
Absent: 0
VII. PROCLAMATIONS / PRESENTATIONS
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26 City Council Meeting Minutes October 25, 2022
a) 22-0583
LOS ANGELES COUNTY FIRE SERVICES AND
MCCORMICK AMBULANCE 2022 SEMI-ANNUAL REVIEW
(Deputy City Manager Angela Crespi)
Deputy City Manager Angela Crespi provided a presentation. b) 22-0693 HERMOSA BEACH CHAMBER OF COMMERCE
PROVIDES FIESTA HERMOSA RECAP
Jessica Accamando, Chamber of Commerce President, provided a report on Fiesta Hermosa.
VIII. CITY MANAGER REPORT
City Manager Suja Lowenthal provided the following updates:
Hermosa-Redondo Water System Survey
Public Works Maintenance
Temporary mobi mat removal to improve access
Upcoming important dates:
- Early Voting Center at Kiwanis Club Opens Saturday
- Enter Parking Permit Art Contest
- Renew Dog License
- Nominate veterans for "Veterans are Timeless" Campaign - Halloween Safety
Welcomed Gisell Saenz, Interim Building & Permit Technician a) 22-0682 POLICE CHIEF UPDATE
Police Chief LeBaron provided an update.
Chief LeBaron invited Rick Poplin to speak on the Folds of Honor Mission video played during the meeting.
Councilmember Armato provided comments.
IX. PUBLIC PARTICIPATION: ORAL AND WRITTEN COMMUNICATIONS FROM THE PUBLIC
a) 22-0681 WRITTEN COMMUNICATION
A motion was made by Councilmember Armato, seconded by Councilmember Massey, to receive and file the written communication. The motion carried by the following vote:
Aye: 5 - Mayor Detoy, Jackson, Armato, Campbell, and Massey
Absent: 0
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27 City Council Meeting Minutes October 25, 2022
X. CITY COUNCILMEMBER COMMENTS
Mayor Detoy requested an update on hearing devices. City Manager Suja Lowenthal provided information.
Mayor Detoy requested the City Attorney Jenkins provide information on the mailers sent to voters with information about the ballot measures on the November 8 ballot. City Attorney Jenkins provided a brief update.
Mayor Detoy announced he will be participating in the American Council of Young Political Leaders' upcoming exchange program.
Councilmember Campbell provided information on her attendance of the ribbon cutting for allcove Beach Cities. allcove Beach Cities, a youth wellness center, will offer mental and physical health services, education and employment assistance, peer and family support, and substance use prevention programs for young people ages 12-25 in the greater South Bay.
Mayor Pro Tem Jackson invited the community to attend the ribbon cutting elebrating the reopening of Hermosa View School, followed by a State of the Schools address on Wednesday, October 26, starting at 4 p.m.
City Attorney Michael Jenkins announced his intention to retire as the City Attorney for the City of Hermosa Beach.
XI. CONSENT CALENDAR
Approval of the Consent Calendar
A motion was made by Councilmember Armato, seconded by Councilmember Campbell, to approve the Consent Agenda. The motion carried by the following vote:
a) 22-0671 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA (City Clerk Myra Maravilla)
b) REPORT
22-0672
CITY COUNCIL MEETING MINUTES
(City Clerk Myra Maravilla)
A motion was made to approve recommendation on the Consent Calendar. c) REPORT
22-0673
FINDINGS TO HOLD REMOTE TELECONFERENCE/MEETINGS,
PURSUANT TO ASSEMBLY BILL 361
(City Clerk Myra Maravilla)
A motion was made to approve recommendation on the Consent Calendar.
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28 City Council Meeting Minutes October 25, 2022
d) REPORT
22-0661
CHECK REGISTERS
(Finance Director Viki Copeland)
A motion was made to approve recommendation on the Consent Calendar. e) REPORT
22-0684
REVENUE REPORT, COVID-19 REVENUE TRACKING REPORT,
EXPENDITURE REPORT, AND CIP REPORT BY PROJECT
FOR JUNE 2022
(Finance Director Viki Copeland)
A motion was made to approve recommendation on the Consent Calendar. f) REPORT
22-0675
CITY TREASURER’S REPORT AND CASH BALANCE REPORT
(City Treasurer Karen Nowicki)
A motion was made to approve recommendation on the Consent Calendar. g) REPORT
22-0676
MEMORANDUM REGARDING CITY TREASURER’S REPORT AND
CASH BALANCE REPORT
(City Treasurer Karen Nowicki)
A motion was made to approve recommendation on the Consent Calendar. h) REPORT
22-0685
CAPITAL IMPROVEMENT PROGRAM STATUS REPORT
AS OF OCTOBER 18, 2022
(Public Works Director Joe SanClemente)
A motion was made to approve recommendation on the Consent Calendar. i) REPORT
22-0667
ACTION MINUTES OF THE PLANNING COMMISSION
SPECIAL MEETING OF OCTOBER 3, 2022 AND
REGULAR MEETING OF OCTOBER 18, 2022
(Community Development Director Jeannie Naughton)
A motion was made to approve recommendation on the Consent Calendar. j) REPORT
22-0668
PLANNING COMMISSION TENTATIVE FUTURE AGENDA ITEMS
(Community Development Director Jeannie Naughton)
A motion was made to approve recommendation on the Consent Calendar. k) REPORT
22-0686
ACTION MINUTES OF THE CIVIL SERVICE BOARD
MEETINGS OF AUGUST 17, 2022 AND SEPTEMBER 7, 2022
(Human Resources Manager Vanessa Godinez)
A motion was made to approve recommendation on the Consent Calendar.
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l) REPORT
22-0649
ACTION MINUTES OF THE PARKS, RECREATION AND
COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF
SEPTEMBER 6, 2022
(Community Resources Manager Lisa Nichols)
A motion was made to approve recommendation on the Consent Calendar. m) REPORT
22-0605
RESOLUTION APPROVING THE 2022-2025 MEMORANDUM OF
UNDERSTANDING (MOU) BETWEEN THE CITY OF
HERMOSA BEACHAND THE GENERAL AND
SUPERVISORY EMPLOYEES’ BARGAINING UNIT,
CALIFORNIA TEAMSTERS LOCAL 911
(Human Resources Manager Vanessa Godinez)
A motion was made to approve recommendation on the Consent Calendar. n) REPORT
22-0650
ADOPTION OF AN ORDINANCE OF THE CITY OF HERMOSA
BEACH, CALIFORNIA AMENDING HERMOSA BEACH MUNICIPAL
CODE CHAPTER 12.30, (SPECIAL EVENTS ON PUBLIC
PROPERTY) AND SECTION 12.30.030 (SPECIAL EVENT APPROVAL
AND PERMIT ISSUANCE) AND FINDING THE SAME EXEMPT FROM
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(Community Resources Manager Lisa Nichols)
A motion was made to approve recommendation on the Consent Calendar.
XII. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION No Consent Calendar items were removed for separate discussion.
XIII. PUBLIC HEARINGS - TO COMMENCE AT 6:30 P.M.
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30 City Council Meeting Minutes October 25, 2022
a) REPORT
22-0658
APPROVAL OF ADDITIONAL 2022 IMPACT LEVEL III
SPECIAL EVENTS: HERMOSA FOR THE HOLIDAYS (11/18-11/21)
AND LA GALAXY-WORLD CUP VIEWING PARTY (11/23-11/26)
(Community Resources Manager Lisa Nichols)
City Clerk Maravilla read the item into the record.
Mayor Detoy opened the Public Hearing.
Community Resources Manager Lisa Nichols provided a staff report.
Jessica Accamando, Chamber of Commerce President, provided information about Hermosa for the Holidays.
Gabriel Soto, Representative from LA Galaxy, provided information about LA Galaxy-World Cup Viewing Party.
In Person Public Comment:
Commissioner Barbara Ellman
Jessica Accamando spoke.
Councilmember Massey provided comments.
Mayor Pro Tem Jackson provided comments.
Councilmember Campbell provided comments.
Mayor Pro Tem Jackson provided comments.
Mayor Detoy closed the Public Hearing.
A motion was made by Councilmember Campbell, seconded by Councilmember Armato to approve the Parks, Recreation and Community Resources Advisory Commission's recommendation to include two additional Impact Level III Special Events on the 2022 Special Events Calendar as proposed in the Staff Report; and approve staff's recommendation for the City to serve as co-sponsor for the Hermosa for the Holidays, resulting in a fee-waiver of indirect costs. The motion carried by the following vote:
Aye: 5 - Mayor Detoy, Jackson, Armato, Campbell, and Massey
Absent: 0
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31 City Council Meeting Minutes October 25, 2022
b) REPORT
22-0653
APPROVAL OF 2023 RETURNING IMPACT LEVEL III SPECIAL
EVENTS: STATE OF THE ART (3/18); JVA AND BVCA NATIONAL
CHAMPIONSHIPS (7/13-7/18); AAU JUNIOR NATIONAL
CHAMPIONSHIPS (7/19-7/26); TRIATHLON (8/11-8/12); SKECHERS PIER TO PIER FRIENDSHIP WALK (10/29); CALIFORNIA GREAT
SANTA STROLL (12/09); AND DESIGNATION OF TWO “NOTHING
WEEKENDS” (6/24-6/25 AND 8/26-8/27)
(Community Resources Manager Lisa Nichols)
City Clerk Maravilla read the item into the record.
Mayor Detoy opened the Public Hearing.
Community Resources Manager Lisa Nichols provided a staff report.
In Person Public Comment:
Jessica Accamando
Virtual Public Comment:
Kent Allen
Councilmember Massey provided comments.
Mayor Detoy closed the Public Hearing.
A motion was made by Councilmember Massey, seconded by Councilmember Campbell, to approve the Parks, Recreation and Community Resources Advisory Commission's recommendation to include two additional Impact Level III Special Events on the 2022 Special Events Calendar as proposed in the Staff Report; and for the City to serve as co-sponsor for the Hermosa for the Holidays, resulting in a fee-waiver of indirect costs.. The motion carried by the following vote:
Aye: 5 - Mayor Detoy, Jackson, Armato, Campbell, and Massey
Absent: 0
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32 City Council Meeting Minutes October 25, 2022
c) REPORT
22-0678
AN ORDINANCE OF THE CITY OF HERMOSA BEACH, CALIFORNIA,
ADOPTING BY REFERENCE THE 2022 EDITION OF THE
CALIFORNIA BUILDING STANDARDS CODE (CALIFORNIA CODE
OF REGULATIONS, TITLE 24), INCLUDING THE 2022 CALIFORNIA BUILDING CODE; THE 2022 CALIFORNIA RESIDENTIAL CODE;
THE 2022 CALIFORNIA ELECTRICAL CODE; THE 2022
CALIFORNIA MECHANICAL CODE; THE 2022 CALIFORNIA
PLUMBING CODE; THE 2022 ENERGY CODE; THE 2022
CALIFORNIA EXISTING BUILDING CODE; THE 2022 CALIFORNIA
GREEN BUILDING STANDARDS CODE; THE 2021 INTERNATIONAL
PROPERTY MAINTENANCE CODE; MAKING AMENDMENTS TO
SAID CODES; AND FINDING THE ACTION EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
(Community Development Director Jeannie Naughton)
City Clerk Maravilla read the item into the record.
Mayor Detoy opened the Public Hearing.
Community Development Director Jeannie Naughton provided a staff report.
There was no Public Comment.
Mayor Detoy closed the Public Hearing.
A motion was made by Councilmember Massey, seconded by Councilmember Armato, to waive full reading and introduce by title only an Ordinance of the City of Hermosa Beach, California, adopting by reference the 2022 Edition of the California Building Standards Code (California Code of Regulations, Title 24), including the 2022 California Building Code; the 2022 California Residential Code; the 2022 California Electrical Code; the 2022 California Mechanical Code; the 2022 California Plumbing Code; the 2022 Energy Code; the 2022 California Existing Building Code; the 2022 California Green Building Standards Code; the 2021 International Property Maintenance Code; making amendments to said Codes; and finding the action exempt from the California Environmental Quality Act; and set a public hearing to consider adoption of the ordinance on November 29, 2022. The motion carried by the following vote:
Aye: 5 - Mayor Detoy, Jackson, Armato, Campbell, and Massey
Absent: 0
XIV. MUNICIPAL MATTERS
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a) REPORT
22-0655
CONSIDERATION OF THE DEFAULT RENEWABLE ENERGY
LEVEL FOR THE CLEAN POWER ALLIANCE AND
IMPLEMTENTATION OF A COMMUNITY CHOICE AGGREGATION
PROGRAM
(Environmental Programs Manager Doug Krauss)
Environmental Programs Manager Doug Krauss provided a staff report.
Mayor Pro Tem Jackson provided comments.
In Person Public Comment:
Jose Bacallau
Dean Francois
Virtual Public Comment:
Ann Gotthoffer
Craig Cadwallader
Kent Allen
Matt McCool
Mayor Pro Tem Jackson provided comments.
Councilmember Campbell provided comments.
Councilmember Armato provided comments.
Mayor Detoy provided comments.
A motion was made by Councilmember Armato, seconded by Mayor Pro Tempore Jackson, to approve the default rate of 100% renewable energy with the Clean Power Alliance. The motion carried by the following vote:
Aye: 5 - Mayor Detoy, Jackson, Armato, Campbell, and Massey
Absent: 0
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34 City Council Meeting Minutes October 25, 2022
b) REPORT
22-0666
CONSIDERATION OF PROPOSAL FOR THE AMENDMENT
AND EXTENSION OF AGREEMENTS BETWEEN
THE CITY OF HERMOSA BEACH AND
ARAKELIAN ENTERPRISES, INC (DBA ATHENS SERVICES)
FOR SOLID WASTE MANAGEMENT SERVICES AND
STREET SWEEPING AND CLEANING SERVICES
(Environmental Programs Manager Douglas Krauss)
Environmental Programs Manager Douglas Kraus provided a staff report.
Councilmember Massey provided comments.
Gary Clifford, representative from Athens, provided information and responded to City Council questions and comments.
In Person Public Comment:
Peter Tucker
Councilmember Armato provided comments.
Mayor Detoy provided comments.
A motion was made by Councilmember Armato, seconded by Councilmember Campbell, to accept the proposal submitted by Athens Services, Inc for extension and amendment of the current solid waste management and street sweeping and cleaning services agreement and direct staff to proceed with issuances of a Proposition 218 notification regarding the proposed rate changes. The motion carried by the following vote:
Aye: 5 - Mayor Detoy, Jackson, Armato, Campbell, and Massey
Absent: 0
A motion was made by Councilmember Massey, seconded by Councilmember Armato, to extend the meeting to 10:45 p.m. The motion carried by the following vote:
Aye: 5 - Mayor Detoy, Jackson, Armato, Campbell, and Massey
Absent: 0
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35 City Council Meeting Minutes October 25, 2022
c) REPORT
22-0677
CITY MANAGER CONTRACT AMENDMENT
(City Attorney Michael Jenkins)
City Attorney Michael Jenkins provided a staff report.
Mayor Detoy provided comments.
Councilmember Armato provided comments.
In Person Public Comment:
Carolyn Petty
Daniel Godwin
Raymond Dussault
Kieran Harrington
Rodger Deuerlein
Rita Gerace
Peter Tucker
Jeff Raedy
Kathie Stemic
Jose Bacauau
Rob Saemann
Dean Francois
Steve Izant
Bob Atkins
Heidi Swan
Barbara Ellman
Matt McCool
Virtual Public Comment:
Kent Allen
Megg Sulzinger
Laura Pena
Ann Gotthoffer
Mayor Detoy provided comments.
Councilmember Armato provided comments.
Councilmember Massey provided comments.
Councilmember Campbell provided comments.
Mayor Pro Tem Jackson provided comments.
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36 City Council Meeting Minutes October 25, 2022
Mayor Detoy provided comments.
The City Council deliberated.
A motion was made by Councilmember Massey, seconded by Councilmember Armato to approve as amended the amendment to the CIty Manager's employment agreement increasing her compensation as of her third and fourth anniversaries of employment and adjusting other terms of the agreement and striking out Section 2. A. in its entirety. The motion carried by the following vote:
Aye: 5 - Mayor Detoy, Jackson, Armato, Campbell, and Massey
Absent: 0
XV. FUTURE AGENDA ITEMS
Councilmember Campbell requested a future item to discuss For Area Ratios (FARs) as it relates to Housing. Mayor Detoy and Mayor Pro Tem Jackson supported Councilmember Campbell's request.
Mayor Detoy requested a future agenda item to establish a Measure B Advisory Committee. Councilmember Armato and Mayor Pro Tem Jackson supported Mayor Detoy's request.
a) 22-0687 TENTATIVE FUTURE AGENDA ITEMS
XVI. ADJOURNMENT
Mayor Detoy adjourned the meeting at 10:47 p.m. to the Town Hall Meeting on Wednesday, October 26, 2022 at 6:30 p.m. at the Hermosa Beach Community Theatre, 710 Pier Avenue, Hermosa Beach, CA 90254 for a presentation and discussion regarding local measures on the November 8th ballot.
The Town Hall Meeting will then be adjourned to City Council Meeting on Thursday, November 3, 2022 at 5:00 p.m. for Closed Session and 6:00 p.m. for Open Session.
City of Hermosa Beach Page 14 Printed on 10/28/2022
37 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 22-0695
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 3, 2022
CHECK REGISTER
(Finance Director Viki Copeland)
Recommended Action:
Staff recommends City Council ratify the following check register.
Attachments:
1. Check Register 10/19/2022
Respectfully Submitted by: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager
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10/19/2022
Check Register
CITY OF HERMOSA BEACH
1 5:25:16PM
Page:
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
100906 10/19/2022 22681 4LEAF, INC J4061C SR. PERMIT TECHNICIAN SVS/AUG22 001-4201-4201 13,760.00
22681 Total : 13,760.00
100907 10/19/2022 11437 ADMINISTRATIVE SERVICES CO OP 220927 TAXI VOUCHER PROGRAM - CARDS/SEPT22 145-3404-4201 1,996.38
145-3853 -89.00
11437 Total : 1,907.38
100908 10/19/2022 09366 AQUA FLO SI2001451 MAT REQ 583895 IRRIGATION SUPPLIES 001-6101-4309 673.21
SI2008489 MAT REQ 583897 IRRIGATION SUPPLIES
001-6101-4309 999.00
09366 Total : 1,672.21
100909 10/19/2022 00321 AT&T 960 461-1985 555 7 PD COMPUTER CIRCUITS/OCT22 001-2101-4304 220.14
00321 Total : 220.14
100910 10/19/2022 20942 BEST BEST & KRIEGER LLP 945978 CITY ATTNY/GREENWICH UNDERGROUND/AUG22 001-2142 205.00
945979 CITY ATTNY SVS/GENERAL/AUG22
001-1131-4201 19,061.00
945980 CITY ATTNY SVS/MUZATKO V CITY HB/AUG22
705-1133-4201 5,689.80
945981 CITY ATTNY SVS/HUMAN RESOURCES/AUG22
001-1203-4201 700.00
945982 CITY ATTNY SVS/LAND USE/AUG22
001-1131-4201 2,255.00
945983 CITY ATTNY SVS/ROTH V TRAN/AUG22
705-1133-4201 228.60
945984 CITY ATTNY SVS/CEQA ADVICE/AUG22
001-1131-4201 1,342.50
945985 CITY ATTNY SVS/HBPO ASSOC/AUG22
705-1133-4201 1,980.00
945986 CITY ATTNY SVS/PUB RECORDS REQ/AUG22
001-1131-4201 5,353.00
945987 CITY ATTNY SVS/ICRMA V CITY HB/AUG22
Attachment 1 39
10/19/2022
Check Register
CITY OF HERMOSA BEACH
2 5:25:16PM
Page:
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
100910 10/19/2022 20942 BEST BEST & KRIEGER LLP (Continued) 705-1133-4201 3,066.72
945989 CITY ATTNY SVS/REAL ESTATE/AUG22
001-1131-4201 3,679.28
945990 CITY ATTNY/ADA/DISABILITY ISSUES/AUG22
001-1203-4201 246.00
945991 CITY ATTNY SVS/PW CONSTRUCTION/AUG22
001-1131-4201 17,820.00
20942 Total : 61,626.90
100911 10/19/2022 06409 BLUE DIAMOND MATERIALS 2952282 MAT REQ 768974/ASPHALT/EMULSION BUCKETS 001-3104-4309 185.43
06409 Total : 185.43
100912 10/19/2022 09632 CDWG CS44489 MAT REQ768431 PRINTER TONER DID NOT SHIP 715-1206-4305 -822.06
CS44489 MAT REQ768432 PRINTER TONER DID NOT SHIP
715-1206-4305 -269.76
CX33837 MAT REQ 768433 PRINTER TONER/INK
715-1206-4305 274.02
CZ25824 MAT REQ 768433 PRINTER TONER/INK
715-1206-4305 245.35
DB24322 MAT REQ 768434 PRINTER TONER/INK
715-1206-4305 78.58
DB27625 MAT REQ 768434 PRINTER TONER/INK
715-1206-4305 240.03
DB89229 MAT REQ 768434 PRINTER TONER/INK
715-1206-4305 39.29
DC79918 MAT REQ 768434 PRINTER TONER/INK
715-1206-4305 52.03
DG77737 5 ADDITIONAL ADOBE LICENSES
715-1206-4201 325.00
DK94454 MAT REQ 768435 PRINTER TONER/INK
715-1206-4305 349.44
09632 Total : 511.92
100913 10/19/2022 09694 CLEAN ENERGY CE12531188 COMPRESSED NATURAL GAS/SEPT22 715-3104-4310 62.52
40 10/19/2022
Check Register
CITY OF HERMOSA BEACH
3 5:25:16PM
Page:
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
100913 10/19/2022 09694 CLEAN ENERGY (Continued) Total : 62.52 100914 10/19/2022 09436 COMPLETES PLUS CUST#284080 VEHICLE MAINT/REPAIR PARTS/SEPT22 715-2101-4311 242.03
715-3104-4311 56.65
715-3302-4311 519.67
715-4202-4311 180.84
715-6101-4311 171.57
09436 Total : 1,170.76
100915 10/19/2022 22720 DEANDA, JULIAN JESUS Citation 44013302 OVERPAYMENT @DMV 001-3302 78.00
22720 Total : 78.00
100916 10/19/2022 00364 DEPARTMENT OF JUSTICE 607818 MAT REQ 938960/FINGERPRINTING/SEPT22 001-1203-4251 288.00
00364 Total : 288.00
100917 10/19/2022 11449 DEWEY PEST CONTROL Acct 1233239 SEWER RAT ABATEMENT/OCT22 160-3102-4201 278.00
Acct 759408 PEST CONTROL/OCT22
001-4204-4201 849.00
11449 Total : 1,127.00
100918 10/19/2022 18263 DIV OF THE STATE ARCHITECT PO 38417 3RD QUARTER CASP FEE PAYMENT 001-6851 289.90
18263 Total : 289.90
100919 10/19/2022 16922 EMERGENCY RESPONSE CRIME SCENE T2022-459 CLEAN/DISINFECT HOLDING CELL 10.2.22 001-2101-4201 950.00
16922 Total : 950.00
100920 10/19/2022 06293 FEDEX OFFICE 10160520H1 MAT REQ 768517 PRINTING SERVICES 001-1101-4305 2.63
06293 Total : 2.63
100921 10/19/2022 19884 FRONTIER 209-190-0013-1206175 PD COMPUTER CIRCUITS/OCT22 001-2101-4304 913.19
19884 Total : 913.19
41 10/19/2022
Check Register
CITY OF HERMOSA BEACH
4 5:25:16PM
Page:
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
100922 10/19/2022 19884 FRONTIER 310-318-9210-0827185 PD JAIL BREATHALYZER/OCT22 001-2101-4304 82.99
19884 Total : 82.99
100923 10/19/2022 19884 FRONTIER 310-372-6373-0311045 PERSONNEL FAX LINE/OCT22 001-1203-4304 66.19
19884 Total : 66.19
100924 10/19/2022 10836 GRAINGER 9466325876 MAT REQ 939019/MAINTENANCE SUPPLIES 001-4204-4309 57.69
9468030953 MAT REQ 938834/MAINTENANCE SUPPLIES
715-4206-4309 154.91
9468275178 MAT REQ 938836/MAINTENANCE SUPPLIES
715-4206-4309 152.12
9477130588 MAT REQ 938837 RETURNED ITEMS
715-4206-4309 -214.46
9477130596 MAT REQ 938835 RETURNED ITEMS
715-4206-4309 -154.91
9477850151 MAT REQ 938833/MAINTENANCE SUPPLIES
715-3104-4311 126.28
10836 Total : 121.63
100925 10/19/2022 13330 HAJOCA CORPORATION S166098904.001 MAT REQ 583894 PLUMBING SUPPLIES 001-6101-4309 573.30
S166098904.002 MAT REQ 583894 PLUMBING SUPPLIES
001-6101-4309 184.44
13330 Total : 757.74
100926 10/19/2022 22724 HOWORTH, AMY T. R#2001161.002 THEATRE DAMAGE DEPOSIT 001-2111 500.00
22724 Total : 500.00
100927 10/19/2022 22718 IGE, NICOLE Citation 39022464 CITATION REFUND - PARTIAL 001-3302 28.00
22718 Total : 28.00
100928 10/19/2022 19314 IPS GROUP INC INV76713 PARKING METER/CC FEES/SEPT22 001-3302-4201 18,633.05
001-3304-4201 923.74
001-3305-4201 642.71
42 10/19/2022
Check Register
CITY OF HERMOSA BEACH
5 5:25:16PM
Page:
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
100928 10/19/2022 19314 IPS GROUP INC (Continued) Total : 20,199.50 100929 10/19/2022 05356 JOHN L HUNTER AND ASSOC INC HB1MS412208 STORMWATER PROGRAM ASSISTANCE/AUG22 161-3109-4201 15,717.75
05356 Total : 15,717.75
100930 10/19/2022 22496 JONES, JOHN RILEY 0000011 PARKS MASTER PLAN MGMT/SVS THRU 10.6.22 301-8538-4201 5,000.00
22496 Total : 5,000.00
100931 10/19/2022 00151 LA CO SHERIFFS DEPARTMENT 230664BL MAT REQ 938927/INMATE MEALS/SEPT22 001-2101-4306 248.40
00151 Total : 248.40
100932 10/19/2022 22615 LA COUNTY REGISTRAR RECORDER 23-4011 SIGNATURE VERFICATION CHARGES 001-1121-4251 1,778.21
22615 Total : 1,778.21
100933 10/19/2022 18071 MERCHANTS LANDSCAPE SERVICES 60559 CONVERT IRRIGATION TO DRIP SYSTEM 001-6101-4201 2,400.00
18071 Total : 2,400.00
100934 10/19/2022 16541 MID-CITY MAILING SERVICES CORP 27695 ELECTION MAILER #2 PRINTING & POSTAGE 001-1201-4201 2,559.00
001-4201-4305 1,511.43
16541 Total : 4,070.43
100935 10/19/2022 21660 MILLER PLANNING ASSOCIATES LLC 20007-0922-22 ZONING & SUBDIV ORDINANCE UPDATES/SEPT22 001-4105-4201 7,473.75
21660 Total : 7,473.75
100936 10/19/2022 22305 MUZA ENERGY, INC. 20220929 ELECTRICAL VEHICLE CHARGER 50% DEPOSIT 301-8617-4201 4,838.00
22305 Total : 4,838.00
100937 10/19/2022 11539 NETRIX LLC CI-003043 IT SUPPORT SERVICES/OCT22 715-1206-4201 16,364.21
DI-002670 CABLES FOR SWITCH UPGRADE
715-1206-5402 380.00
715-1206-5402 36.10
43 10/19/2022
Check Register
CITY OF HERMOSA BEACH
6 5:25:16PM
Page:
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
100937 10/19/2022 11539 NETRIX LLC (Continued)
DI-002702 3 YR ARUBA CENTRAL SUBSCRIPTION
715-1206-5402 933.00
INV001884 SWITCH UPGRADE PROJECT PYMT 1 OF 2
715-1206-4201 9,250.00
SI-000537 DATTO SERVICES - INFINITE CLOUD/OCT22
715-1206-4201 1,957.55
11539 Total : 28,920.86
100938 10/19/2022 18996 NUVIS LANDSCAPE ARCHITECTURE 25898 PICKLEBALL COURT IMPROVEMENTS/JUL22 301-8619-4201 2,480.50
18996 Total : 2,480.50
100939 10/19/2022 22071 PARKS COFFEE CALIFORNIA, INC. 70101172 PD COFFEE SERVICE/RENTAL/OCT22 001-2101-4305 62.90
001-2101-4306 62.91
22071 Total : 125.81
100940 10/19/2022 15103 PLUMBERS DEPOT INC PD-51832 SEWER SNAKE 160-3102-4309 900.00
160-3102-4309 85.50
15103 Total : 985.50
100941 10/19/2022 18049 POWERDMS, INC. INV-26722 PLAN-IT SCHEDULING PROGRAM SUBSCRIPTION 001-2101-4201 3,000.00
18049 Total : 3,000.00
100942 10/19/2022 01911 PROVIDENCE MEDICAL GuarantorID600000284 MAT REQ 938961 PRE-EMPLOYMENT EXAM 001-1203-4320 55.00
01911 Total : 55.00
100943 10/19/2022 22669 ROCKLER WOODWORKING & HARDWARE 10041438 MAT REQ 938457 WOODWORK SUPPLIES 001-6101-4309 419.29
22669 Total : 419.29
100944 10/19/2022 09870 RYDIN DECAL 398282 WHITE HANG TAGS 001-1204-4305 329.50
001-1204-4305 46.60
09870 Total : 376.10
44 10/19/2022
Check Register
CITY OF HERMOSA BEACH
7 5:25:16PM
Page:
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
100945 10/19/2022 09491 SIGNVERTISE 10706 MAT REQ 583810 BANNER REMOVAL@PIER PLAZA 001-4202-4201 165.00
09491 Total : 165.00
100946 10/19/2022 00170 SOCAL GAS 170-781-3287 9 YARD CNG FUEL/SEPT22 715-3104-4310 125.82
715-4204-4310 125.83
715-6101-4310 125.83
00170 Total : 377.48
100947 10/19/2022 00170 SOCAL GAS 011 004 5767 8 CITY-OWNED BLDGS/NATURAL GAS/SEPT22 001-4204-4303 26.14
00170 Total : 26.14
100948 10/19/2022 00159 SOUTHERN CALIFORNIA EDISON CO 700156101336 ELECTRICITY/SEPT22 001-4204-4303 21,441.48
001-6101-4303 325.32
00159 Total : 21,766.80
100949 10/19/2022 00159 SOUTHERN CALIFORNIA EDISON CO 700313445137 ELECTRICITY/SEPT22 105-2601-4303 16,747.56
00159 Total : 16,747.56
100950 10/19/2022 00159 SOUTHERN CALIFORNIA EDISON CO 700234897163 ELECTRICITY/SEPT22 001-3304-4303 4,316.68
00159 Total : 4,316.68
100951 10/19/2022 00159 SOUTHERN CALIFORNIA EDISON CO 700338055956 ELECTRICITY/SEPT22 001-4204-4303 2,963.78
00159 Total : 2,963.78
100952 10/19/2022 00159 SOUTHERN CALIFORNIA EDISON CO 700222378305 ELECTRICITY/SEPT22 001-6101-4303 2,670.33
00159 Total : 2,670.33
100953 10/19/2022 00159 SOUTHERN CALIFORNIA EDISON CO 700371314327 ELECTRICITY/SEPT22 105-2601-4303 139.86
00159 Total : 139.86
100954 10/19/2022 00159 SOUTHERN CALIFORNIA EDISON CO 700057262780 ELECTRICITY/SEPT22 45 10/19/2022
Check Register
CITY OF HERMOSA BEACH
8 5:25:16PM
Page:
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
100954 10/19/2022 00159 SOUTHERN CALIFORNIA EDISON CO (Continued) 105-2601-4303 68.45
00159 Total : 68.45
100955 10/19/2022 00159 SOUTHERN CALIFORNIA EDISON CO 700304673105 ELECTRICITY/SEPT22 160-3102-4201 23.36
00159 Total : 23.36
100956 10/19/2022 19623 SOUTHERN CALIFORNIA NEWS GROUP 0000550765 MAT REQ 638688 DAILY BREEZE LEGAL NOTICE 001-1121-4323 522.72
19623 Total : 522.72
100957 10/19/2022 18821 SPCALA 2022-0930 ANIMAL SHELTERING SERVICES/SEPT22 001-3302-4201 661.00
18821 Total : 661.00
100958 10/19/2022 21538 SPECIALIZED ELEVATOR SERVICES 48332 PARKING STRUCTURE ELEVATOR MAINT/OCT22 001-3304-4201 190.06
48333 CITY HALL ELEVATOR MAINT/OCT22
001-4204-4201 190.06
21538 Total : 380.12
100959 10/19/2022 20236 SPECTRUM BUSINESS 8448 30 030 0046247 CITY HALL CABLE/OCT22 715-4204-4201 114.87
20236 Total : 114.87
100960 10/19/2022 18036 SPORTS CAMP MANAGEMENT PO 38360 INSTRUCTOR PYMT CLASSES THRU 9.26.22 001-4601-4221 929.09
18036 Total : 929.09
100961 10/19/2022 08207 UNDERGROUND SERVICE ALERT 22-2301028 SAFE EXCAVATION FEE/SEPT22 160-3102-4201 36.61
920220331 UNDERGROUND SERVICE TICKETS/SEPT22
160-3102-4201 158.75
08207 Total : 195.36
100962 10/19/2022 18753 UNITED SITE SERVICES 114-13362764 TOILET RENTAL/SOUTH PARK/SEPT22 301-8669-4201 1,878.46
114-13362765 TOILET RENTAL/CLARK FIELD/SEPT22
301-8669-4201 2,240.64
46 10/19/2022
Check Register
CITY OF HERMOSA BEACH
9 5:25:16PM
Page:
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
100962 10/19/2022 18753 UNITED SITE SERVICES (Continued) Total : 4,119.10 100963 10/19/2022 01938 V & V MANUFACTURING, INC. 55795 BADGES & CASES FOR 2 SERGEANTS 001-2101-4314 469.70
001-2101-4314 44.62
01938 Total : 514.32
100964 10/19/2022 22634 VICTOR STANLEY, INC. SI51440/PO37760 3 TRASH CANS FOR PIER & HERMOSA AVE 001-3301-4201 5,839.12
22634 Total : 5,839.12
100965 10/19/2022 22022 WESTERN AUDIO VISUAL 17262 FY23 AUDIO/VISUAL MAINTENANCE CONTRACT 715-4204-4201 5,584.50
22022 Total : 5,584.50
100966 10/19/2022 22719 WHITAKER, ROBERT Citation 32024884 PARTIAL REFUND - CORRECTION SUBMITTED 001-3302 28.00
22719 Total : 28.00
100967 10/19/2022 01206 ZUMAR INDUSTRIES INC 97895 MAT REQ 583797/STREET SIGN MAINTENANCE 001-3104-4309 676.32
97916 MAT REQ 583799/STREET SIGN MAINTENANCE
001-3104-4309 593.02
97917 MAT REQ 583800/STREET SIGN MAINTENANCE
001-3104-4309 566.66
01206 Total : 1,836.00
62 Vouchers for bank code : boa Bank total : 254,401.27 62 Vouchers in this report Total vouchers : 254,401.27
47 10/19/2022
Check Register
CITY OF HERMOSA BEACH
10 5:25:16PM
Page:
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
"I hereby certify that the demands or claims covered by the checks listed on pages 1 to 10 inclusive, of the check
register for 10/19/2022 are accurate funds are available for payment, and are in conformance to the budget."
By
Finance Director
Date 10/19/22
48 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 22-0691
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 3, 2022
LOS ANGELES COUNTY FIRE AND AMBULANCE MONTHLY
REPORT FOR SEPTEMBER 2022
(Deputy City Manager Angela Crespi)
Recommended Action:
Staff recommends City Council receive and file the September 2022 Fire and Ambulance monthly report.
Executive Summary:
City departments generate monthly reports to provide a snapshot of activities performed each month.
Prior to the transition of fire and ambulance transport services to the County of Los Angeles, the Hermosa Beach Fire Department developed monthly response reports. After the transition, the monthly report was updated to include Los Angeles County Fire Department (LACoFD) and McCormick Ambulance information and continues to be uploaded to the website. The following report provides details regarding services provided for the month of September 2022.
Background:
At the February 11, 2020 Council meeting, City Council requested monthly reports be placed onto the City Council agenda under consent calendar. On the July 14, 2020 City Council agenda, the monthly reports began to appear. The enclosed report reflects the services for September 2022.
Past Board, Commission and Council Actions
Meeting Date Description
February 11, 2020
(Regular Meeting)
City Council requested monthly reports be placed onto the City Council agenda under consent calendar.
July 14, 2020 (Regular
Meeting)
Monthly reports began on City Council consent agenda.
Discussion:
The September 2022 monthly report provides an overview of services provided by LACoFD and City of Hermosa Beach Page 1 of 5 Printed on 10/28/2022 powered by Legistar™ 49
Staff Report
REPORT 22-0691
The September 2022 monthly report provides an overview of services provided by LACoFD and McCormick Ambulance (Attachment 1: September 2022 LACoFD and McCormick Ambulance Monthly Report).
Los Angeles County Fire Department (LACoFD)
LACoFD and McCormick Ambulance work together to provide emergency medical services (EMS) to the Hermosa Beach community. LACoFD has two apparatus stationed at Station 100 including: one assessment engine (Engine 100) staffed with a Fire Captain, a Fire Engineer and a Firefighter Paramedic; and a paramedic squad (Squad 100) staffed with two Firefighter Paramedics. The paramedic squad (Squad 100) only responds to calls for service exclusively within the City of Hermosa Beach. It does not provide mutual aid, thereby remaining available for calls within Hermosa Beach.
Each of the LACoFD apparatus has the capability of providing basic emergency medical care known as Basic Life Support (BLS) to medical patients. In addition, the paramedic squad has advanced equipment including medications and responds from within the City to address Advanced Life Support (ALS) calls, such as a stroke or heart attack.
McCormick Ambulance is one of the emergency medical transport companies within Los Angeles County. LACoFD does not conduct patient transport; therefore, unincorporated areas are included in the fire department transport contracts with various providers. Contract cities are responsible for negotiating and contracting with a medical transport provider for their community. Within the South Bay, many of the cities have contracted with McCormick Ambulance to conduct emergency medical transportation including the City of Hermosa Beach.
When LACoFD is dispatched, McCormick Ambulance may also be dispatched as the City’s emergency medical transportation provider. LACoFD provides life-saving medical care on scene and continues ALS level care as the patient is transported to a local hospital. In the case of a BLS level call, monitoring and care are safely provided by one of the two Emergency Medical Technicians (EMTs) assigned to the responding ambulance.
LACoFD follows industry standards developed by the National Fire Protection Association (NFPA), which outlines call transfer times and total response times. The NFPA standard for call transfer time is that each call will be answered within 60 seconds 90 percent of the time. Additionally, responding units are to be enroute within 60 seconds to EMS related calls and 80 seconds for structure fire calls.
NFPA further stipulates that for EMS calls, responding units must arrive on scene within 8 minutes and 59 seconds 90 percent of the time.
The September 2022 call transfer report provided by LACoFD indicates that there were a total of five calls with a transfer time longer than the NFPA standard. The calls received during periods of City of Hermosa Beach Page 2 of 5 Printed on 10/28/2022 powered by Legistar™ 50
Staff Report
REPORT 22-0691
calls with a transfer time longer than the NFPA standard. The calls received during periods of increased call volume in the dispatch center.
Table 1 below provides the response details for the five incidents in Hermosa Beach.
Table 1: NFPA Standard Exceedance-Response Details
Date Call Type Call
Transfer
Time
Length of
Transfer
LACoFD
Dispatch
Time
On Scene
Time
Length of
Arrival
Total Response
Time
September 3 Sick ALS 9:37 159
seconds
09:41 13:03 4 minutes 6 minutes 39
seconds
September 10 Sick ALS 8:38 84
seconds
08:48 17:01 9 minutes 10 minutes 24
seconds
September 23 Injury BLS 23:47 90
seconds
23:47 23:51 4 minutes 5 minutes 30
seconds
September 23 Injury ALS 9:05 67
seconds
9:07 9:10 3 minutes 4 minutes 7
seconds
September 27 Sick ALS 17:44 151
seconds
17:46 17:49 3 minutes 5 minutes 31
seconds
Table definitions
· Call Transfer Time: The exact time when the call was transferred from South Bay Regional Public Communications Authority also known as Regional Communications Center (RCC). · Length of Transfer: The length of time that it took from LACoFD dispatch center to answer the call from RCC.
· LACoFD Dispatch Time: The time in which appropriate fire apparatus were dispatched to the incident.
· On Scene Time: The time in which the dispatched units arrived at the incident location. · Length of Arrival: The time between when the unit was dispatched and arrived on scene. · Total Response Time: The total combined time between the call transfer time and the length of time arriving units on scene.
McCormick Ambulance
McCormick Ambulances are staffed by two EMT’s who can provide and transport BLS patients independently and, with the support of LACoFD paramedics riding in the ambulance, can also City of Hermosa Beach Page 3 of 5 Printed on 10/28/2022 powered by Legistar™ 51
Staff Report
REPORT 22-0691
transport ALS patients.
In September 2022, McCormick Ambulance responded to 71 calls for services within the City of Hermosa Beach. The September 2022 report indicated that 22 calls resulted in delayed Code 3 responses, which is five less than what was reported in the August 2022 report. There were three delayed Code 2 responses in September 2022, which is the same amount of delayed Code 2 calls from August 2022. A Code 3 response is one where the responding emergency units are driving with lights and sirens to a presumed life-threatening emergency, which is typically classified as an ALS call. According to the McCormick Ambulance contract, “response time must not exceed eight (8) minutes, fifty-nine (59) seconds” for a Code 3 incident. A Code 2 response is one where the responding emergency units are driving with lights and sirens to an emergency classified as a basic life support or BLS call.
Staff reviewed the September 2022 McCormick Ambulance monthly report. The following outlines the reasons for the delayed responses:
· Multiple Calls: (12) The dispatch center received multiple calls at the same time; · Distance: (7) Based on the location the ambulance begins the response to the City, it could impact the response time. The City contract does not have a unit permanently stationed within Hermosa Beach; therefore, the responding ambulance often begins the response outside of the City;
· Crew Error: (1) The crew responded to the wrong address; and · APOT: (5) Ambulance Patient Offload Time happens when there are 3 or more ambulances at a hospital waiting at least 30 minutes to transfer care of the patient from the ambulance crew to the hospital for continuation of care.
McCormick Ambulance demonstrates a continuous effort to detect and correct service level performance deficiencies by identifying the reason for delayed response times, issuance of personnel performance notices when mandatory response requirements are not met, and the release of personnel upon continued performance issues. McCormick Ambulance also provides training and continuing education to staff to improve skills and service delivery.
Although the emergency medical transport units were delayed in arriving on scene within the allowable timeframe for 25 calls in September 2022, patients were provided timely life-saving emergency medical care on scene by Los Angeles County Fire Department paramedics. When LACoFD arrives on scene, it takes paramedics 5 to 10 minutes to conduct the required treatment protocols prior to commencing transport with McCormick Ambulance. During the patient treatment phase, the requested ambulance is typically on scene waiting for the paramedics to complete their treatment protocols even if the ambulance response is delayed. Los Angeles County Fire Department and McCormick Ambulance are committed to providing excellent emergency medical care, customer City of Hermosa Beach Page 4 of 5 Printed on 10/28/2022 powered by Legistar™ 52
Staff Report
REPORT 22-0691
service, and response to the residents and visitors of Hermosa Beach.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Safety Element
Goal 5. High quality police and fire protection services provided to residents and visitors.
Policy:
· 5.2 High level of response. Achieve optimal utilization of allocated public safety resources and provide desired levels of response, staffing, and protection within the community.
Fiscal Impact:
Fire and ambulance services are contracted and accounted for during the annual budget process.
Attachments:
1. Fire and Ambulance Monthly Report-September 2022
Respectfully Submitted by: Sara Russo, Senior Management Analyst Concur: Angela Crespi, Deputy City Manager
Noted for Fiscal Impact: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager
City of Hermosa Beach Page 5 of 5 Printed on 10/28/2022 powered by Legistar™ 53
E100 S100 Total
FIRE, EXPLOSION
118 ‐ Trash or rubbish fire, contained 1 1 0.356% FIRE, EXPLOSION Total 1 ‐ 1 0.356% RESCUE, EMS
300 ‐ Rescue, emergency medical call (EMS) call, other 18 14 32 11.388% 311 ‐ Medical assist, assist EMS crew 6 6 12 4.270% 320 ‐ Emergency medical service, other 7 3 10 3.559% 321 ‐ EMS call, excluding vehicle accident with injury 72 60 132 46.975% RESCUE, EMS Total 103 83 186 66.192% OVERPRESSURE, RUPTURE, EXPLOSION, OVERHEAT
220 ‐ Overpressure rupture from air or gas, other 1 1 0.356% OVERPRESSURE, RUPTURE, EXPLOSION, OVERHEAT Total 1 ‐ 1 0.356% HAZARDOUS CONDITION
440 ‐ Electrical wiring/equipment problem, other 2 2 0.712% HAZARDOUS CONDITION Total 2 ‐ 2 0.712% SERVICE CALL
500 ‐ Service Call, other 1 1 0.356% 520 ‐ Water problem, other 1 1 0.356% 522 ‐ Water or steam leak 1 1 0.356% 550 ‐ Public service assistance, other 1 1 0.356% SERVICE CALL Total 4 ‐ 4 1.423% GOOD INTENT CALL
600 ‐ Good intent call, other 11 4 15 5.338% 611 ‐ Dispatched & cancelled enroute 35 11 46 16.370% 622 ‐ No incident found on arrival at dispatch address 1 1 0.356% GOOD INTENT CALL Total 47 15 62 22.064% FALSE ALARM, FALSE CALL
700 ‐ False alarm or false call, other 1 1 0.356% 730 ‐ System malfunction, other 1 1 0.356% 735 ‐ Alarm system sounded due to malfunction 1 1 0.356% FALSE ALARM, FALSE CALL Total 3 ‐ 3 1.068% SPECIAL OR OTHER INCIDENT TYPE
900 ‐ Special type of incident, other 15 7 22 7.829% SPECIAL OR OTHER INCIDENT TYPE Total 15 7 22 7.829% Grand Total 176 105 281 100.000% Note:
Data based on updated fireview ‐ apparatus 2022 data. Hermosa Beach units responses.
LOS ANGELES COUNTY FIRE DEPARTMENT
HERMOSA BEACH
FOR THE MONTH OF SEPTEMBER 2022
Incident Type UNIT RESPONSESPercentage
54 DAY OF THE WEEK E100 S100 Total
Sunday 33 24 57
Monday 32 23 55
Tuesday 7 7 14
Wednesday 20 5 25
Thursday 24 11 35
Friday 34 15 49
Saturday 26 20 46
Grand Total 176 105 281
Note:
Data based on updated fireview ‐ apparatus 2022 data. Hermosa Beach units responses.
LOS ANGELES COUNTY FIRE DEPARTMENT
HERMOSA BEACH
FOR THE MONTH OF SEPTEMBER 2022
UNIT RESPONSES
0 5
10 15
20 25
30 35
40 E100
S100
55 TIME OF THE DAY E100 S100 Total
00:00:00 TO 00:59:59 8 7 15 01:00:00 TO 01:59:59 8 3 11 02:00:00 TO 02:59:59 7 5 12 03:00:00 TO 03:59:59 5 3 8 04:00:00 TO 04:59:59 5 5 10 05:00:00 TO 05:59:59 6 2 8 06:00:00 TO 06:59:59 2 1 3 07:00:00 TO 07:59:59 3 1 4 08:00:00 TO 08:59:59 5 3 8 09:00:00 TO 09:59:59 14 9 23 10:00:00 TO 10:59:59 1 1
11:00:00 TO 11:59:59 6 4 10 12:00:00 TO 12:59:59 11 8 19 13:00:00 TO 13:59:59 7 2 9 14:00:00 TO 14:59:59 10 3 13 15:00:00 TO 15:59:59 12 6 18 16:00:00 TO 16:59:59 5 4 9 17:00:00 TO 17:59:59 8 6 14 18:00:00 TO 18:59:59 14 10 24 19:00:00 TO 19:59:59 6 5 11 20:00:00 TO 20:59:59 13 7 20 21:00:00 TO 21:59:59 4 3 7 22:00:00 TO 22:59:59 6 4 10 23:00:00 TO 23:59:59 10 4 14 Grand Total 176 105 281
Note:
Data based on updated fireview ‐ apparatus 2022 data. Hermosa Beach units responses.
LOS ANGELES COUNTY FIRE DEPARTMENT
HERMOSA BEACH
FOR THE MONTH OF SEPTEMBER 2022
UNIT RESPONSES
‐
2 4
6 8
10 12
14 16
00:00:00 TO 00:59:5901:00:00 TO 01:59:5902:00:00 TO 02:59:5903:00:00 TO 03:59:5904:00:00 TO 04:59:5905:00:00 TO 05:59:5906:00:00 TO 06:59:5907:00:00 TO 07:59:5908:00:00 TO 08:59:5909:00:00 TO 09:59:5910:00:00 TO 10:59:5911:00:00 TO 11:59:5912:00:00 TO 12:59:5913:00:00 TO 13:59:5914:00:00 TO 14:59:5915:00:00 TO 15:59:5916:00:00 TO 16:59:5917:00:00 TO 17:59:5918:00:00 TO 18:59:5919:00:00 TO 19:59:5920:00:00 TO 20:59:5921:00:00 TO 21:59:5922:00:00 TO 22:59:5923:00:00 TO 23:59:59 E100
S100
56 Ad Hoc Report:
Name:
Date:
Description:
Seizure Date Seizure Time ALI City Answer Secs Call Type ID ALI Class 9/1/2022 03:56:26 HERM BCH 2 911 Calls WPH2
9/1/2022 13:07:51 HERM BCH 2 911 Calls WPH2
9/1/2022 14:03:51 HERM BCH 2 911 Calls WPH2
9/1/2022 14:04:41 HERM BCH 2 911 Calls WPH2
9/1/2022 12:43:42 HERMOSA BEACH 2 911 Calls VOIP
9/1/2022 17:59:34 HERMOSA BEACH 2 911 Calls RESD
9/1/2022 09:04:26 HMB 2 911 Calls WPH2
9/2/2022 15:09:37 HERM BCH 2 911 Calls WPH2
9/3/2022 18:45:48 HERM BCH 2 911 Calls WPH2
9/3/2022 21:35:41 HERM BCH 2 911 Calls WPH2
9/3/2022 21:38:29 HERM BCH 2 911 Calls WPH2
9/3/2022 00:05:34 HERMOSA BEACH 159 911 Calls WPH2
9/4/2022 02:22:49 HERM BCH 2 911 Calls WPH2
9/4/2022 09:10:56 HERM BCH 2 911 Calls WPH2
9/4/2022 19:48:44 HERM BCH 2 911 Calls WPH2
9/4/2022 20:46:10 HERM BCH 2 911 Calls WPH2
9/4/2022 14:28:26 HERMOSA BEACH 2 911 Calls BUSN
9/4/2022 23:19:08 HERMOSA BEACH 2 911 Calls WPH2
9/5/2022 02:02:10 HERM BCH 2 911 Calls WPH2
9/5/2022 05:05:18 HERM BCH 2 911 Calls WPH2
9/5/2022 11:54:38 HERM BCH 2 911 Calls WPH2
9/5/2022 17:49:19 HERM BCH 2 911 Calls WPH2
9/5/2022 20:34:38 HERM BCH 2 911 Calls WPH2
9/5/2022 03:15:46 HERMOSA BEACH 2 911 Calls VOIP
9/5/2022 04:41:43 HERMOSA BEACH 2 911 Calls WPH2
9/5/2022 12:45:04 HMB 2 911 Calls WPH2
9/9/2022 02:52:19 HERM BCH 2 911 Calls WPH2
9/9/2022 12:03:23 HERMOSA BEACH 2 911 Calls RESD
9/9/2022 20:40:33 HERMOSA BEACH 17 911 Calls WPH2
9/9/2022 11:41:49 HMB 2 911 Calls WPH2
9/9/2022 18:04:37 HMB 2 911 Calls WPH2
9/10/2022 00:04:30 HERM BCH 84 911 Calls WPH2
9/10/2022 12:01:14 HERMOSA BEACH 2 911 Calls RESD
9/11/2022 00:21:25 HERMOSA BEACH 2 911 Calls WPH2
9/11/2022 05:11:25 HERMOSA BEACH 51 911 Calls VOIP
9/11/2022 05:16:19 HERMOSA BEACH 2 911 Calls VOIP
9/11/2022 17:47:46 HERMOSA BEACH 1 911 Calls BUSN
9/12/2022 08:20:13 HERM BCH 2 911 Calls WPH2
9/12/2022 08:20:49 HERMOSA BEACH 35 911 Calls BUSN
Hermosa Call Answer Time
10/4/2022
September 2022
Los Angeles County Fire
57 9/12/2022 23:08:37 HERMOSA BEACH
1 911 Calls VOIP
9/12/2022 23:15:17 HERMOSA BEACH2 911 Calls VOIP
9/13/2022 18:55:25 HERM BCH2 911 Calls WPH2
9/13/2022 04:08:06 HERMOSA BEACH2 911 Calls BUSN
9/15/2022 17:24:24 HERM BCH2 911 Calls WPH2
9/15/2022 05:27:22 HERMOSA BEACH 40 911 Calls RESD
9/15/2022 13:36:30 HERMOSA BEACH2 911 Calls VOIP
9/16/2022 15:26:16 HERM BCH2 911 Calls WPH2
9/16/2022 16:49:27 HMB2 911 Calls WPH2
9/17/2022 00:56:41 HERM BCH 33 911 Calls WPH2
9/17/2022 06:29:28 HERM BCH2 911 Calls WPH2
9/17/2022 11:20:10 HERM BCH2 911 Calls WPH2
9/17/2022 16:49:59 HERM BCH2 911 Calls WPH2
9/17/2022 17:04:50 HERM BCH3 911 Calls WPH2
9/17/2022 16:50:26 HERMOSA BEACH2 911 Calls WPH2
9/17/2022 19:04:02 HERMOSA BEACH2 911 Calls WPH2
9/18/2022 01:22:11 HERM BCH2 911 Calls WPH2
9/18/2022 15:07:02 HERM BCH2 911 Calls WPH2
9/19/2022 01:29:40 HERM BCH2 911 Calls WPH2
9/19/2022 01:30:56 HERM BCH2 911 Calls WPH2
9/19/2022 01:30:58 HERM BCH 19 911 Calls WPH2
9/19/2022 03:14:20 HERM BCH2 911 Calls WPH2
9/19/2022 15:33:00 HMB2 911 Calls WPH2
9/21/2022 15:09:36 HERMOSA BEACH2 911 Calls VOIP
9/21/2022 08:35:48 HMB2 911 Calls WPH2
9/23/2022 23:47:03 HERM BCH 90 911 Calls WPH2
9/23/2022 05:22:46 HERMOSA BEACH 49 911 Calls WPH2
9/23/2022 09:04:37 HERMOSA BEACH 67 911 Calls VOIP
9/24/2022 09:44:09 HERM BCH 21 911 Calls WPH2
9/24/2022 16:02:42 HERM BCH 46 911 Calls WPH2
9/24/2022 18:34:24 HERMOSA BEACH2 911 Calls VOIP
9/24/2022 20:30:14 HERMOSA BEACH3 911 Calls WPH2
9/24/2022 20:35:51 HERMOSA BEACH2 911 Calls WPH2
9/25/2022 00:50:39 HERM BCH2 911 Calls WPH2
9/25/2022 06:39:50 HERM BCH2 911 Calls WPH2
9/25/2022 09:27:17 HERM BCH2 911 Calls WPH2
9/25/2022 18:20:42 HERM BCH2 911 Calls WPH2
9/25/2022 07:13:04 HERMOSA BEACH2 911 Calls RESD
9/25/2022 23:49:17 HERMOSA BEACH2 911 Calls RESD
9/26/2022 13:51:10 HERM BCH2 911 Calls WPH2
9/26/2022 16:59:20 HERM BCH2 911 Calls WPH2
9/26/2022 12:07:19 HMB2 911 Calls WPH2
9/26/2022 20:49:28 HMB 47 911 Calls WPH2
9/27/2022 17:42:17 HERM BCH 151 911 Calls WPH2
9/27/2022 12:27:32 HERMOSA BEACH1 911 Calls RESD
9/28/2022 18:42:57 HERM BCH 10 911 Calls WPH2
9/28/2022 18:43:01 HERM BCH 10 911 Calls WPH2
58 9/28/2022 19:12:56 HERM BCH 2 911 Calls WPH2
9/28/2022 15:17:26 HERMOSA BEACH 2 911 Calls VOIP
9/28/2022 18:42:17 HMB 2 911 Calls WPH2
9/28/2022 18:42:42 HMB 2 911 Calls WPH2
9/29/2022 01:08:57 HERM BCH 2 911 Calls WPH2
9/30/2022 12:26:21 HERM BCH 20 911 Calls WPH2
9/30/2022 22:51:55 HERM BCH 2 911 Calls WPH2
9/30/2022 09:35:39 HERMOSA BEACH 2 911 Calls VOIP
Average Call Answer Time (Seconds) 12
59 McCormick Ambulance
September 2022
Total Number of Dispatched Calls
Dispatched Calls Totals
Transported 71
Cancelled 65
Grand Total 136
NOTE: None
71, 52% 65, 48%
Total Dispatched Calls
Transported
Cancelled
60 Calls per the day of the week
Day of the Week Completed Cancelled Total
Sunday 13 15 28
Monday 18 12 30
Tuesday 3 3 6
Wednesday 5 5 10
Thursday 11 5 16
Friday 13 12 25
Saturday 8 13 21
Grand Total 71 65 136
0 2
4 6
8 10
12 14
16 18
20 Completed
Canceled
61 Response by the Time of Day
Time of Day Total Response
00:00:00 TO 00:59:59 9
01:00:00 TO 01:59:59 6
02:00:00 TO 02:59:59 5
03:00:00 TO 03:59:59 5
04:00:00 TO 04:59:59 5
05:00:00 TO 05:59:59 3
06:00:00 TO 06:59:59 1
07:00:00 TO 07:59:59 1
08:00:00 TO 08:59:59 2
09:00:00 TO 09:59:59 10
10:00:00 TO 10:59:59 0
11:00:00 TO 11:59:59 6
12:00:00 TO 12:59:59 10
13:00:00 TO 13:59:59 3
14:00:00 TO 14:59:59 3
15:00:00 TO 15:59:59 10
16:00:00 TO 16:59:59 4
17:00:00 TO 17:59:59 11
18:00:00 TO 18:59:59 10
19:00:00 TO 19:59:59 7
20:00:00 TO 20:59:59 11
21:00:00 TO 21:59:59 4
22:00:00 TO 22:59:59 5
23:00:00 TO 23:59:59 5
Grand Total 136
62 Response Times Within Allowable
Time
Delayed Response Cancelled Total
Code 3: Response
Time of 8:59 or less
11 22 0 33
Code 2: Response
Time of 15:00 or
less
35 3 0 38
Cancelled
Responses
0 0 65 65
Grand Total 46 25 65 136
0 2
4 6
8 10
12 00:00:00 TO 00:59:5901:00:00 TO 01:59:5902:00:00 TO 02:59:5903:00:00 TO 03:59:5904:00:00 TO 04:59:5905:00:00 TO 05:59:5906:00:00 TO 06:59:5907:00:00 TO 07:59:5908:00:00 TO 08:59:5909:00:00 TO 09:59:5910:00:00 TO 10:59:5911:00:00 TO 11:59:5912:00:00 TO 12:59:5913:00:00 TO 13:59:5914:00:00 TO 14:59:5915:00:00 TO 15:59:5916:00:00 TO 16:59:5917:00:00 TO 17:59:5918:00:00 TO 18:59:5919:00:00 TO 19:59:5920:00:00 TO 20:59:5921:00:00 TO 21:59:5922:00:00 TO 22:59:5923:00:00 TO 23:59:59 Time of Day
Responses
63 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 22-0706
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 3, 2022
FINDINGS TO HOLD REMOTE TELECONFERENCE/MEETINGS,
PURSUANT TO ASSEMBLY BILL 361
(City Clerk Myra Maravilla)
Recommended Action:
Staff recommends City Council authorize remote teleconference/virtual meetings of all City of Hermosa Beach legislative bodies in accordance with Assembly Bill 361 (“AB 361”), by finding that:
(1) a statewide state of emergency is currently in place; and (2) state and local officials have imposed or recommended measures to promote social distancing in connection with COVID-19; and meeting in person would present imminent risks to the health or safety of attendees.
Background:
All meetings of the City’s legislative bodies are subject to the Ralph M. Brown Act (Gov. Code §§ 54950 et seq.) and must be open and public so that any member of the public may attend and participate in the meetings. Commencing in March of 2020, Governor Newsom issued a series of executive orders aimed at preventing the spread of a respiratory disease that came to be known as the novel coronavirus, “COVID-19.” Among these were Executive Orders (“EO”) N-25-20, N-29-20, and N-35-20 (collectively, the “Brown Act Orders”) that waived the teleconferencing requirements of the Brown Act to allow legislative bodies to meet virtually.
On June 11, 2021, the Governor issued EO N-08-21 to begin winding down some of the prior measures that were adopted to respond to COVID-19. Notably, EO N-08-21 rescinded the Brown Act Orders, effective September 30, 2021. On September 16, 2021, Governor Newsom signed AB 361, which became effective October 1, 2021, and amended the Brown Act to allow legislative bodies to meet virtually, without following the Brown Act’s standard teleconferencing rules, provided that the legislative body makes specific findings, which include the following:
1. A statewide state of emergency is currently in place;
2. State or local officials have imposed or recommended measures to promote social distancing in connection with COVID-19; and/or
3. Meeting in person would present imminent risks to the health or safety of attendees.
City of Hermosa Beach Page 1 of 2 Printed on 10/28/2022 powered by Legistar™ 64
Staff Report
REPORT 22-0706
Continued compliance with AB 361 would require City Council to approve the action making the required findings at least every 30 days.
Discussion:
All three findings under AB 361 can be made given the current circumstances. The Governor has proclaimed a state of emergency in response to the ongoing COVID-19 pandemic. The state of emergency currently remains in effect.
Further, State officials, including the California Department of Public Health, have recommended measures to promote social distancing in connection with COVID-19, which are currently in place. Similarly, local officials, including the County Public Health Officer, have also recommended measures to promote social distancing in connection with COVID -19. In a recommendation dated September 28, 2021, the County Public Health Officer stated that “utilizing teleconferencing options for public meetings is an effective and recommended social distancing measure to facilitate participation in public affairs and encourage participants to protect themselves and others from the COVID-19 disease.” Finally, the City has determined that meeting in person would present imminent risks to the health or safety of attendees. Accordingly, all of the above-referenced AB 361 findings currently exist.
If City Council thus desires to allow virtual meetings in order to both ensure the health and safety of the public, the legislative bodies of the City, and City staff, as well as continuity of government in allowing regularly-scheduled meetings to continue to occur without interruption, staff recommends City Council authorize virtual/teleconference meetings by making the findings set forth above.
Alternative:
If City Council does not make the findings pursuant to AB 361, the City would have to conduct its public meetings for City Council and other public boards and commissions in person and not have the option of conducting its meetings via teleconferencing.
Fiscal Impact:
There is no fiscal impact associated with the recommended action.
Attachments:
Assembly Bill 361
Respectfully Submitted by: Myra Maravilla, City Clerk
Approved: Suja Lowenthal, City Manager
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84 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 22-0699
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 3, 2022
RESOLUTION APPROVING THE 2022-2025 TERMS AND CONDITIONS OF EMPLOYMENT FOR
THE UNREPRESENTED EMPLOYEE GROUP
(Human Resources Manager Vanessa Godinez)
Recommended Action:
Staff recommends City Council adopt a Resolution (Attachment 1) approving the terms and conditions of employment outlined in Exhibit A (Attachment 2) for the Unrepresented classifications for the 2022-2025 fiscal years.
Executive Summary:
Negotiations for a successor resolution between the City and the Unrepresented Employee Group have resulted in a tentative agreement. The City and the Unrepresented Employee Group met and conferred in accordance with the Meyers-Milias Brown Act and have reached a tentative agreement on the terms and conditions of employment. The terms of the tentative agreement is summarized below. The total cost of the negotiated changes is $7,248 for FY 2022-2023.
Background:
The Meyers-Milias Brown Act requires that local public agencies negotiate with its respective bargaining units regarding wages, hours, and working conditions. Agreements with the City’s bargaining units expired at the end of June and, under direction from the City Council, the Council approved City negotiating team has been in negotiations with each of the bargaining units for new terms.
The City’s aim through labor negotiations is to maintain competitive wages, hours, and working conditions in a high-cost geographic labor market in order to retain and attract a high-quality workforce to serve our community across a range of services. Most position classifications in the City are comparable to those in other municipalities. The City contracted with Ralph Anderson & Associates to conduct a total compensation study using eleven “like” cities in the region for labor market comparisons.
The City’s negotiating team met and conferred with representatives of the Unrepresented Employee City of Hermosa Beach Page 1 of 3 Printed on 10/28/2022 powered by Legistar™ 85
Staff Report
REPORT 22-0699
Group to discuss wages, hours, and other terms and conditions of employment contained in the resolution. This labor group consists of the following classifications: Executive Assistant to the City Manager; Human Resources Analyst; and Risk Management Analyst. The parties have reached a tentative agreement within the authority provided by City Council and on the terms described below. The members of Unrepresented Employee Group have agreed to the terms of the tentative agreement, set forth in the new resolution, hereby submitted to the City Council for approval.
Analysis:
The tentative agreement between the City and the Unrepresented Employee Group includes the following negotiated terms:
1. Term of the agreement to be July 1, 2022-June 30, 2025;
2. Wages: the parties agree to the following salary increases over the next three years:
· Effective July 1, 2022, the salary schedule for all classifications shall be increased by three percent (3%).
· Effective July 1, 2023, the salary schedule for all classifications shall be increased by three percent (3%).
· Effective July 1, 2024, the salary schedule for all classifications shall be increased by three percent (3%).
3. Overtime: the classification of Risk Management Analyst shall be added to the list of classifications eligible for overtime compensation in accordance with the Fair Labor Standards Act (FLSA);
4. Sick Leave: effective July 1, 2022, employees sick leave accrual rate shall increase from eight (8) hours per month to ten (10) hours per month;
5. Holidays: the parties agreed to add Juneteenth (June 19) and Cesar Chavez Day (March 31) to the list of City observed holidays;
6. Health and Welfare: effective January 1, 2023, the parties agree to increase the City’s maximum monthly contribution to medical insurance from $1,786.50 to $1,875.39; and
7. Deferred Compensation: the parties agree the City shall match employee contributions up to $25.00 per month.
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Staff Report
REPORT 22-0699
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.
Policy:
· 1.2: Strategic planning. Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs.
Fiscal Impact:
The total cost of the negotiated changes is $7,248 for FY 2022-2023, which would be appropriated from the 2020-2021 Unspent Funds assigned fund balance of $2,467,816.
Attachments:
1. Resolution of the City Council of the City of Hermosa Beach, California, Approving Salary and Benefits for Employees in the Unrepresented Classifications.
2. Exhibit A, City of Hermosa Beach Salary and Benefits for Unrepresented Classifications.
3. Redlined-Exhibit A, City of Hermosa Beach Salary and Benefits for Unrepresented Classifications.
Respectfully Submitted by: Vanessa Godinez, Human Resources Manager Concur: Angela Crespi, Deputy City Manager
Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney
Approved: Suja Lowenthal, City Manager
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CITY OF HERMOSA BEACH
RESOLUTION NO. 22-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH,
CALIFORNIA, APPROVING SALARY AND BENEFITS FOR EMPLOYEES IN UNREPRESENTED CLASSIFICATIONS.
WHEREAS, the City of Hermosa Beach, California has employees in certain unrepresented classifications; and,
WHEREAS, the City of Hermosa Beach shall establish a formal document to detail salary and benefits of employees in unrepresented classifications of employment; and,
WHEREAS, the City of Hermosa Beach intends to make changes to the existing terms of employment for unrepresented classifications effective July 1, 2022.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Hermosa Beach resolves to approve the salary and benefits for unrepresented classifications as outlined in the attached “Exhibit A” effective for the period July 1, 2022 through and including June 30, 2025.
SECTION 2. This resolution takes effect immediately and that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted.
PASSED, APPROVED and ADOPTED on this 3rd day of November, 2022.
Michael Detoy
88
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Michael Jenkins
City Clerk City Attorney
89 EXHIBIT A
City of Hermosa Beach
Salary and Benefits for Unrepresented Classifications
THE FOLLOWING SALARY AND BENEFIT PROVISIONS APPLY TO EMPLOYEES
IN THE UNREPRESENTED CLASSIFICATIONS OF HUMAN RESOURCES
ANALYST, RISK MANAGEMENT ANALYST AND EXECUTIVE ASSISTANT TO THE
CITY MANAGER
WAGES
Year 1: July 1, 2022 – June 30, 2023: Effective July 1, 2022: The base monthly salary shall be adjusted by 3% for all classifications.
Monthly Salary Range
TITLE Step 1 Step 2 Step 3 Step 4 Step 5
Executive Assistant to the City Manager $6,974 $7,323 $7,689 $8,073 $8,477 Human Resources Analyst $7,195 $7,555 $7,933 $8,330 $8,747 Risk Management Analyst $7,195 $7,555 $7,933 $8,330 $8,747 Year 2: July 1, 2023 – June 30, 2024: Effective July 1, 2023 the base monthly salary shall be adjusted by 3% for all classifications.
Monthly Salary Range
TITLE Step 1 Step 2 Step 3 Step 4 Step 5
Executive Assistant to the City Manager $7,183 $7,542 $7,919 $8,315 $8,731 Human Resources Analyst $7,411 $7,781 $8,170 $8,579 $9,009 Risk Management Analyst $7,411 $7,781 $8,170 $8,579 $9,009 Year 3: July 1, 2024 – June 30, 2025: Effective July 1, 2024 the base monthly salary shall be adjusted by 3% for all classifications.
Monthly Salary Range
TITLE Step 1 Step 2 Step 3 Step 4 Step 5
Executive Assistant to the City Manager $7,399 $7,769 $8,157 $8,565 $8,993 Human Resources Analyst $7,633 $8,015 $8,416 $8,837 $9,279 Risk Management Analyst $7,633 $8,015 $8,416 $8,837 $9,279 Step increase is dependent upon employee receiving an overall performance evaluation of being fully qualified.
90 1
EDUCATIONAL ALLOWANCE
A. City agrees that employees who desire to enroll in training and/or academic courses at a State of California approved and/or recognized college or university that may provide the Employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities shall have their course fees, books and tuition (up to CSU rates) paid by the City in advance, subject to approval of the City Manager.
The Employee will reimburse the City for all expenses incurred for any class or classes the Employee fails or does not complete; or if the Employee voluntarily leaves City employment during the period they are enrolled and received payment.
B. Reimbursement of tuition shall be on a pro-rated basis depending upon the number of hours an Employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement, up to CSU rates; half time @ 50% reimbursement, etc.).
VACATION
A. It is agreed that the above unrepresented classifications shall accrue vacation as follows:
Years of Service Accrued Per Year
* Probation Period 1st Year 80 hours
Commencing with 2nd Year 80 hours
“ “ 4th Year 96 hours
“ “ 6th Year 112 hours
“ “ 10th Year 128 hours
“ “ 14th Year 144 hours
“ “ 18th Year 160 hours
B. Employees may request (subject to Department Director’s approval) one (1) week of vacation six (6) months after hire date (after halfway point of probationary period).
C. Vacation may be accrued up to thirty (30) month accrual level, with an automatic cash-out of hours in excess of that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th.
D. Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City.
OVERTIME
A. For FLSA purposes a "WORK-WEEK" shall be defined as:
91 2
1. For employees working a 5/40 or 4/40 schedule: commencing at 0001 hrs. SUNDAY and terminating at 2400 hrs. SATURDAY.
2. For employees working a 9/80 schedule: commencing 1101 hrs.
Friday and terminating the following Friday at 1100 hrs.
B. The City agrees to pay employees in the following classifications time and one-half (1-1/2) the regular rate of pay for all hours worked in excess of forty (40) hours worked in a work week. Overtime may be paid in either cash or compensatory time earned as part of the regular payroll process. The City will pay overtime to employees in eligible classifications in the same manner as paid to the General & Supervisory Employees Association.
C. Employees may elect to cash-in accrued compensatory time quarterly each calendar year in January, April, July, and October.
D. Classifications eligible for overtime compensation in accordance with the FLSA include:
Human Resources Analyst
Executive Assistant to the City Manager
Risk Management Analyst
SICK LEAVE
A. Effective July 1, 2022, employees shall accrue sick leave at the rate often (10) hours per month. After 200 hours are accrued, an employee may cash out annually up to a maximum of 96 hours at the employee’s regular rate of pay at 100% rate. In lieu of cash out, employees may convert up to a maximum of 96 hours to vacation time provided that the vacation bank does not exceed allowed maximum level. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th.
B. Sick leave shall be used only in case of sickness or disability of the employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action.
C. In case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate family for the purpose of this Section shall be defined as: spouse, child, stepchild, parent, stepparent, parent-in-law, brother, sister, grandparents, grandchildren, any relative not previously listed who lives in the same household as the employee, and a domestic partner of the employee.
D. Any employee claiming a domestic partner, for purposes of this Agreement shall complete a confidential affidavit to be filed in the Human Resources Department, which shall be signed by the employee only, declaring the existence of a domestic partnership with a named domestic partner. By extending to a domestic partner 92 3
employee the specific benefits defined by this Agreement, the City does not intend to confer or imply any other unspecified benefits to such employee, or to any other person who may hold the status of domestic partner.
E. Employees may, upon resignation or retirement from their employment with the City, elect to be paid for unused sick leave accrued prior to June 30, 2017, at their current rate of pay. Except as provided in A above, unused sick leave accrued after June 30, 2017, shall not be cashed out. Pursuant to Government Code § 20965, related CalPERS, rules and the City’s contract with CalPERS, upon retirement from City employment, an employee’s unused accumulated sick leave at the time of retirement may be converted to additional service credit.
F. Employees shall be eligible to use sick leave during their probationary period.
BEREAVEMENT LEAVE
Each Employee shall receive a maximum of three (3) shifts per calendar year to be utilized for Bereavement Leave because of a death in their immediate family (as defined above).
For the purposes of bereavement leave, parent in-law, step-children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave be provided. The Department Director shall, if possible, grant approval of two (2) additional shifts in the event of a death that requires extended travel.
JURY DUTY
If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status in accordance with the City’s Administrative Policy on Jury Pay. All jury fees except mileage reimbursement shall be returned to the City.
MILITARY LEAVE
All Employees covered by this Agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave.
HOLIDAYS
A. Effective July 1, 2022, employees shall receive 110 hours per year for the following holidays off with pay: New Year’s Day; Martin Luther King, Jr.’s Birthday; President’s Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; Christmas Day.
B. When a holiday falls on a normal day off, Employees shall receive Holiday Compensation Time. Employees covered by this Agreement may accrue up to 93 4
100 hours of Holiday Compensation Time for those holidays in which compensatory time is earned. However, when a holiday falls on a Sunday, it will be observed on the following Monday. For all holidays that fall on a Friday or Saturday, City Hall offices will be open regular hours on Monday and employees will receive compensatory time. The City will provide a holiday schedule prior to January 1 of each year.
C. All employees covered by this Resolution, will receive ten (10) hours of Holiday Flex Time for the following purpose: these ten hours can only be used for either Christmas Eve (December 24th) or New Year’s Eve (December 31st). The hours may also be split into two days, using 5 hours each day (applies to Christmas Eve and New Years’ Eve only). Taking into consideration the employee’s preference, Department Directors will coordinate such leave to ensure there is adequate coverage for the department.
RETIREMENT
A. Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to current employees. The City paid the employee’s full 7% contribution to PERS through December 31, 2012. The City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4).
Tier II. For new employees hired after July 2011 the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation. This became effective once a new contract with PERS was signed. The City paid the employee’s 7% contribution to PERS. The City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4).
Member contribution: Each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follows:
1. Effective January 1, 2013, by 2.5%
2. Effective July 1, 2013, an additional 2.5% for a total of 5%.
3. Effective July 1, 2014, an additional 2% for a total of 7%.
4. The City shall adopt the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code.
Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to:
94 5
1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340.
2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c).
B. Effective November 1, 1995, the City shall commence reporting to PERS the value of the Employer Paid Member Contribution (EPMC) pursuant to the authority of Government Code.
C. The City amended its contract with PERS to offer the retirement formula known as 2% @ 55 effective January 1, 2001.
D. Employees who retire after July 1, 2006 and were hired before July 1, 2018 shall be eligible, upon service retirement from the City, for a medical premium supplement. Said supplement shall be in the following amount:
1. The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person lowest costing HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit.
2. Said supplement shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium.
3. In order to be eligible for medical supplemental payments, an Employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan.
4. Retirees who are eligible for a supplement but who are not covered on the City’s insurance policy are still eligible to receive their supplement.
Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. Proof of coverage and the amount paid must be provided to the City within 60 days.
The City will not provide retroactive reimbursement for payments not documented within 60 days of payment.
5. Any Employee receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g.
Medicare, Medicaid) for which they become eligible.
95 6
E. Employees who are hired after July 1, 2018 shall be eligible, upon service retirement from the City at age sixty (60) with a minimum of twenty (20) continuous City service, for a medical premium supplement. Said supplement shall be paid as follows:
1. The City shall pay a $400.00 per month medical supplement that shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium.
2. The City’s payments will end with the month in which the employee reached the eligibility of Federal and/or State medical insurance plans (i.e.
Medicare), currently 65 years of age.
HEALTH AND WELFARE
A. The City will have full responsibility for all Health and Welfare programs enacted or in force as of September 1, 1997.
B. The City shall make available for employees the following insurance plans:
Health, Dental, Long Term Disability, Vision and Psychological Health. Current Health, Dental, Long Term Disability, Vision, Psychological Health, or their equivalent, to remain in force during the term of this Resolution. City shall meet and confer should there be a change in providers or a change in benefit level.
C. For life insurance, the City shall provide and pay the premiums for a Life Insurance policy for each Employee, payable in an amount equal to the individual’s annual salary upon such Employee’s death.
D. For long term disability insurance, the City will provide and pay the premiums for Long Term Disability for each employee.
E. For medical/health insurance, for the benefit years beginning January 1, 2023 and later, the City’s maximum contribution toward medical insurance for each employee’s selected plan and level of coverage will be $1,875.39. Employees choosing a medical insurance plan and/or coverage level with a monthly premium that exceeds the City’s maximum contribution shall pay the difference by payroll deduction.
F. An employee who demonstrates proof of medical insurance coverage available through a spouse or domestic partner may receive a cash payment of $750.00 per month in lieu of City provided coverage.
96 7
G. For dental insurance, the City shall pay the monthly premium contribution for full family PPO coverage for dental insurance, currently $226.30.
H. For psychological health, the City will continue to pay for full family coverage for the benefit.
I. The full cost of the Vision Insurance shall be borne by the employee.
J. The City’s Short Term Disability Plan begins after a 30 day waiting period. The maximum benefit is 66 2/3% of your earnings to a maximum of $1125 per week.
The City’s Long Term Disability Plan has a maximum benefit of $4500 per month and begins after 90 days.
LONG TERM DISABILITY
A. An Employee utilizing the Short or Long Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability.
B. FAMILY AND MEDICAL CARE LEAVE
1. As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible Employees. The following provisions set forth unit members’ rights and obligations with respect to such Leave.
Rights and obligations which are not specifically set forth below are set forth in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 ”FMLA”), and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (“CFRA”) (Government Code §12945.2).
Unless otherwise provided by this Article, “Leave” under this article shall mean Leave pursuant to the FMLA and CFRA.
2. Eligible Employees are entitled to a total of 12 weeks of Leave during any 12-month period. An Employee’s entitlement to Leave for the birth or placement of a child for adoption or foster care with the Employee expires 12 months after the birth or placement.
3. The 12-month period for calculating Leave entitlement will be a “rolling period” measured backward from the date Leave is taken and continues with each additional Leave day taken. Thus, whenever a member requests Leave, the City will look back over the previous 12-month period to determine how much Leave has been used in determining how much Leave a member is entitled to.
97 8
4. If an Employee uses Leave for any reason permitted under the law, he/she may concurrently utilize all other accrued Leaves in connection with the Leave. The utilization of other accrued Leaves will run concurrently with the Leave.
5. Employees must fill out the following applicable forms in connection with Leave under this article:
“Request for Family or Medical Leave”
“Certification of Physician or Practitioner”
“Fitness for Duty to Return from Leave”
6. The provision of Article 21 (A) shall apply regarding the accrual of Vacation, Sick, Holiday Pay and allowances with the exception that seniority shall continue to accrue during the period of FMLA leave.
DEFERRED COMPENSATION
A. Each Employee, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach.
B. Upon the first pay period after Council adoption of this Resolution, the City shall match the employee’s contribution up a maximum of twenty-five dollars ($25) per month.
LAYOFF
A. It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer Employees thereby affected.
B. The criterion used in determining the order of separation shall be seniority, pursuant to the Municipal Code, Chapter 2.76 – Civil Service.
C. The City will endeavor to provide each affected Employee as much notice as possible, with a minimum thirty (30) day advance notice to each affected Employee.
REDUCTION IN LIEU OF LAYOFF
An Employee whose position is abolished shall be governed by Municipal code 2.76.200 – Civil Service.
98 9
SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND
CONTINUATION OF HEALTH BENEFITS
A. It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event an Employee covered by this Agreement wishes to grieve the City’s selection, the City will give due consideration to the facts presented and may select a new facility.
B. An Employee who suffers an injury-on-duty will continue to have payment of the City portion of all Health Insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred.
C. Nothing herein shall prevent an Employee from utilizing their accrued time in lieu of receiving temporary disability payments under the provisions of the Workers’ Compensation laws of the State of California.
GRIEVANCES/APPEAL OF DISCIPLINE
This Grievance Procedure shall be used to resolve disputes arising from any allegation that the City has violated the terms of this Resolution.
A. The complaint shall be presented in writing to the Department Director. The Director shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it.
B. If not resolved, the complaint shall be presented in writing to the City Manager.
The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. C. If disciplinary actions concerning dismissals, suspensions, reduction in pay, etc. are not resolved, further action is pursuant to Municipal Code, Section
2.76 – Civil Service.
C. Grievances regarding the provisions contained within this resolution, with the exception of disciplinary actions, not settled following the City Manager’s determination and that either party desires to contest further, may be submitted to arbitration as provided in this article provided however that said Request for Arbitration shall be made within twenty (20) calendar days of the City Manager’s determination
D. As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot.
99 10
E. Either the City or the Employee may call any employee as a witness, and the City agrees to release said witness from work if he/she is on duty.
F. The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this resolution. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other.
G. The decision of the arbitrator within the limits herein prescribed shall be advisory only.
H. The arbitrator may hear and determine only one grievance at a time without the express agreement of the City and employee. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees.
OUT OF CLASS PAY
Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or vacancy shall receive the higher rate of pay commencing with the eleventh (11th) consecutive day of such assignment.
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EXHIBIT A
City of Hermosa Beach
Salary and Benefits for Unrepresented Classifications
THE FOLLOWING SALARY AND BENEFIT PROVISIONS APPLY TO EMPLOYEES
IN THE UNREPRESENTED CLASSIFICATIONS OF PERSONNEL HUMAN
RESOURCES ANALYST, RISK MANAGEMENT ANALYST AND EXECUTIVE
ASSISTANT TO THE CITY MANAGER
WAGES
Year 1: 7/1/19July 1, 2022 – 6/30/20June 30, 2023: Effective July 1, 20192022:
The base monthly salary shall be adjusted by 3% for all classifications.
EFFECTIVE JULY 1, 2019 ‐ JUNE 30,
2020 Monthly Salary Range
TITLE Step 1 Step 2 Step 3 Step 4 Step 5
Executive Assistant to the City
Manager
$6,3836,9
74 $6,7027,3
23 $7,0377,6
89 $7,3898,0
73 $7,7588,4
77 Personnel Human Resources
Analyst
$6,5867,1
95 $6,9157,5
55 $7,2617,9
33 $7,6248,3
30 $8,0058,7
47 Risk Management Analyst $7,195 $7,555 $7,933 $8,330 $8,747 Year 2: 7/1/20July 1, 2023 – 6/30/21June 30, 2024: Effective July 1, 2023 Tthe base monthly salary shall be adjusted by 3% for all classifications.
EFFECTIVE JULY 1, 2020 ‐ JUNE 30, 2021 Monthly Salary Range TITLE Step 1 Step 2 Step 3 Step 4 Step 5
Executive Assistant to the City
Manager
$6,5747,1
83 $6,9037,
542
$7,2487,
919
$7,6118,
315
$7,9918,7
31 Personnel Human Resources
Analyst
$6,7837,4
11 $7,1237,
781
$7,4798,
170
$7,8538,
579
$8,2459,0
09 Risk Management Analyst $7,411 $7,781 $8,170 $8,579 $9,009 Year 3: 7/1/21July 1, 2024 – 6/30/22June 30, 2025: Effective July 1, 2024 Tthe base monthly salary shall be adjusted by 3% for all classifications.
EFFECTIVE JULY 1, 2021 ‐ JUNE 30, 2022 Monthly Salary Range TITLE Step 1 Step 2 Step 3 Step 4 Step 5
Executive Assistant to the City
Manager
$6,7727,3
99 $7,1107,
769
$7,4668,
157
$7,8398,
565
$8,2318,9
93 Personnel Human Resources
Analyst
$6,9877,6
33 $7,3368,
015
$7,7038,
416
$8,0888,
837
$8,4939,2
79 101
1 Risk Management Analyst $7,633 $8,015 $8,416 $8,837 $9,279 Step increase is dependent upon employee receiving an overall performance evaluation of being fully qualified.
EDUCATIONAL ALLOWANCE
A. City agrees that employees who desire to enroll in training and/or academic courses at a State of California approved and/or recognized college or university that may provide the Employee with general or specific skills and/or knowledge that contributes to their ability to perform their current position or enhances promotional opportunities shall have their course fees, books and tuition (up to CSU rates) paid by the City in advance, subject to approval of the City Manager.
The Employee will reimburse the City for all expenses incurred for any class or classes the Employee fails or does not complete; or if the Employee voluntarily leaves City employment during the period they are enrolled and received payment.
B. Reimbursement of tuition shall be on a pro-rated basis depending upon the number of hours an Employee covered by this Agreement is normally scheduled to work (i.e. full time @ 100% reimbursement, up to CSU rates; half time @ 50% reimbursement, etc.).
VACATION
A. It is agreed that the above unrepresented classifications shall accrue vacation as follows:
Years of Service Accrued Per Year
* Probation Period 1st Year 80 hours
Commencing with 2nd Year 80 hours
“ “ 4th Year 96 hours
“ “ 6th Year 112 hours
“ “ 10th Year 128 hours
“ “ 14th Year 144 hours
“ “ 18th Year 160 hours
B. Employees may request (subject to Department Director’s approval) one (1) week of vacation six (6) months after hire date (after halfway point of probationary period).
C. Vacation may be accrued up to thirty (30) month accrual level, with an automatic cash-out of hours in excess of that amount. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th. 102
2 D. Employees shall be reimbursed for 100% unused vacation days accrued upon resignation, retirement or imposed termination from their employment with the City.
OVERTIME
A. For FLSA purposes a "WORK-WEEK" shall be defined as:
1. For employees working a 5/40 or 4/40 schedule: commencing at 0001 hrs. SUNDAY and terminating at 2400 hrs. SATURDAY.
2. For employees working a 9/80 schedule: commencing 1101 hrs.
Friday and terminating the following Friday at 1100 hrs.
B. The City agrees to pay employees in the following classifications time and one-half (1-1/2) the regular rate of pay for all hours worked in excess of forty (40) hours worked in a work week. Overtime may be paid in either cash or compensatory time earned as part of the regular payroll process. The City will pay overtime to employees in eligible classifications in the same manner as paid to the General & Supervisory Employees Association.
C. Employees may elect to cash-in accrued compensatory time quarterly each calendar year in January, April, July, and October.
D. Classifications eligible for overtime compensation in accordance with the FLSA include:
Personnel Human Resources Analyst
Executive Assistant to the City Manager
Risk Management Analyst
SICK LEAVE
A. Effective July 1, 2022, employees shall Accrual shall be at accrue sick leave at the rate ofeight ten (108) hours per month. After 200176 hours are accrued, an employee may cash out annually up to a maximum of 96 hours at the employee’s regular rate of pay at 100% rate. In lieu of cash out, employees may convert up to a maximum of 96 hours to vacation time provided that the vacation bank does not exceed allowed maximum level. The cash outs will take place based on the accrual balance of November 16th and paid on the check of December 5th.
B. Sick leave shall be used only in case of sickness or disability of the employee or for family sick leave. Misuse of sick leave shall be grounds for disciplinary action.
C. In case of serious illness of a member of the immediate family, the employee may utilize sick leave. Immediate family for the purpose of this Section shall be defined as: spouse, child, stepchild, parent, stepparent, parent-in-law, brother, sister, 103
3 grandparents, grandchildren, any relative not previously listed who lives in the same household as the employee, and a domestic partner of the employee.
D. Any employee claiming a domestic partner, for purposes of this Agreement shall complete a confidential affidavit to be filed in the Human Resources Department, which shall be signed by the employee only, declaring the existence of a domestic partnership with a named domestic partner. By extending to a domestic partner employee the specific benefits defined by this Agreement, the City does not intend to confer or imply any other unspecified benefits to such employee, or to any other person who may hold the status of domestic partner.
E. Employees may, upon resignation or retirement from their employment with the City, elect to be paid for unused sick leave accrued prior to June 30, 2017, at their current rate of pay. Except as provided in A above, unused sick leave accrued after June 30, 2017, shall not be cashed out. Pursuant to Government Code § 20965, related CalPERS, rules and the City’s contract with CalPERS, upon retirement from City employment, an employee’s unused accumulated sick leave at the time of retirement may be converted to additional service credit.
F. Employees shall be eligible to use sick leave during their probationary period.
BEREAVEMENT LEAVE
Each Employee shall receive a maximum of three (3) shifts per calendar year to be utilized for Bereavement Leave because of a death in their immediate family (as defined above).
For the purposes of bereavement leave, parent in-law, step-children and parents, and persons living within the same household are to be considered in the definition of “immediate family”. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave be provided. The Department Director shall, if possible, grant approval of two (2) additional shifts in the event of a death that requires extended travel.
JURY DUTY
If called for jury duty in a Municipal, Superior, or Federal Court, or for a Coroner’s Jury, Employees covered by this Agreement shall remain in their regular pay status in accordance with the City’s Administrative Policy on Jury Pay. All jury fees except mileage reimbursement shall be returned to the City.
MILITARY LEAVE
All Employees covered by this Agreement shall be entitled to Military Leave as afforded by Federal and State law but shall not receive any base salary pay while on such Leave.
HOLIDAYS
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4 A. Effective July 1, 2022, Eemployees shall receive 11090 hours per year for the following holidays off with pay: New Year’s Day; Martin Luther King, Jr.’s Birthday; President’s Day; Cesar Chavez Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Veterans Day; Thanksgiving Day; Christmas Day.
B. When a holiday falls on a normal day off, Employees shall receive Holiday Compensation Time. Employees covered by this Agreement may accrue up to 100 hours of Holiday Compensation Time for those holidays in which compensatory time is earned. However, when a holiday falls on a Sunday, it will be observed on the following Monday. For all holidays that fall on a Friday or Saturday, City Hall offices will be open regular hours on Monday and employees will receive compensatory time. The City will provide a holiday schedule prior to January 1 of each year.
C. All employees covered by this Resolution, will receive ten (10) hours of Holiday Flex Time for the following purpose: these ten hours can only be used for either Christmas Eve (December 24th) or New Year’s Eve (December 31st). The hours may also be split into two days, using 5 hours each day (applies to Christmas Eve and New Years’ Eve only). Taking into consideration the employee’s preference, Department Directors will coordinate such leave to ensure there is adequate coverage for the department.
RETIREMENT
A. Tier I. The City provides the PERS 2% at 55 Plan with one year final compensation to current employees. The City paid the employee’s full 7% contribution to PERS through December 31, 2012. The City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4).
Tier II. For new employees hired after July 2011 the PERS retirement benefit formula shall be the 2% @ 60 plan, with retirement benefits calculated on one year final compensation. This became effective once a new contract with PERS was signed. The City paid the employee’s 7% contribution to PERS. The City reported to P.E.R.S. the value of the 7% employer paid member contribution (EPMC) pursuant to the authority of Government Code section 20023(c)(4).
Member contribution: Each employee in the bargaining unit shall pay the full seven percent (7%) PERS member contribution by payroll deduction as follows:
1. Effective January 1, 2013, by 2.5%
2. Effective July 1, 2013, an additional 2.5% for a total of 5%.
3. Effective July 1, 2014, an additional 2% for a total of 7%. 105
5 4. The City shall adopt the necessary resolution so that such payments made by the employees may be excluded from taxable income pursuant to section 414(h)(2) of the U.S. Internal Revenue Code.
Tier III. Employees hired on or after January 1, 2013, shall be subject to the Public Employee Pension Reform Act, (“PEPRA”; Assembly Bill 340) including but not limited to:
1. 2% at 62 retirement formula for those who are “new members” as that term is defined in AB 340.
2. Such new members shall pay to PERS by payroll deduction 50% of the “normal cost” as defined in AB 340 or the then current contribution rate of similarly situated employees, whichever is greater, as required by new Government Code section 7522.30(c).
B. Effective November 1, 1995, the City shall commence reporting to PERS the value of the Employer Paid Member Contribution (EPMC) pursuant to the authority of Government Code.
C. The City amended its contract with PERS to offer the retirement formula known as 2% @ 55 effective January 1, 2001.
D. Employees who retire after July 1, 2006 and were hired before July 1, 2018 shall be eligible, upon service retirement from the City, for a medical premium supplement. Said supplement shall be in the following amount:
1. The City will contribute 5% of the health insurance premium for each year of service with the City of Hermosa Beach up to the lesser of the single person lowest costing HMO premium or $500 per month. A retiring employee must have completed a minimum of ten (10) years of service with the City of Hermosa Beach and be at least fifty-five (55) years of age to be eligible for this benefit.
2. Said supplement shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium.
3. In order to be eligible for medical supplemental payments, an Employee must either remain on a medical insurance plan offered by the City or provide proof of coverage on a self-procured medical insurance plan.
4. Retirees who are eligible for a supplement but who are not covered on the City’s insurance policy are still eligible to receive their supplement.
Payments will only be made when the retiree provides proof of coverage of insurance and proof of the amount paid for said coverage. Proof of 106
6 coverage and the amount paid must be provided to the City within 60 days.
The City will not provide retroactive reimbursement for payments not documented within 60 days of payment.
5. Any Employee receiving a benefit under this section agrees to apply for, and enroll in, any Federal and/or State medical insurance plan (e.g.
Medicare, Medicaid) for which they become eligible.
E. Employees who are hired after July 1, 2018 shall be eligible, upon service retirement from the City at age sixty (60) with a minimum of twenty (20) continuous City service, for a medical premium supplement. Said supplement shall be paid as follows:
1. The City shall pay a $400.00 per month medical supplement that shall commence with the first month following the Employee’s service retirement in which the Employee is responsible for payment of the insurance premium.
2. The City’s payments will end with the month in which the employee reached the eligibility of Federal and/or State medical insurance plans (i.e.
Medicare), currently 65 years of age.
HEALTH AND WELFARE
A. The City will have full responsibility for all Health and Welfare programs enacted or in force as of September 1, 1997.
B. The City shall make available for employees the following insurance plans:
Health, Dental, Long Term Disability, Vision and Psychological Health. Current Health, Dental, Long Term Disability, Vision, Psychological Health, or their equivalent, to remain in force during the term of this Resolution. City shall meet and confer should there be a change in providers or a change in benefit level.
C. For life insurance, the City shall provide and pay the premiums for a Life Insurance policy for each Employee, payable in an amount equal to the individual’s annual salary upon such Employee’s death.
D. For long term disability insurance, the City will provide and pay the premiums for Long Term Disability for each employee.
E. For medical/health insurance, for the benefit years beginning January 1, 20230 and later, the City’s maximum contribution toward medical insurance for each employee’s selected plan and level of coverage will be $1,786.501,875.39.
Employees choosing a medical insurance plan and/or coverage level with a 107
7 monthly premium that exceeds the City’s maximum contribution shall pay the difference by payroll deduction.
F. An employee who demonstrates proof of medical insurance coverage available through a spouse or domestic partner may receive a cash payment of $750.00 per month in lieu of City provided coverage.
G. For dental insurance, the City shall pay the monthly premium contribution for full family PPO coverage for dental insurance, currently $226.30.
H. For psychological health, the City will continue to pay for full family coverage for the benefit.
I. The full cost of the Vision Insurance shall be borne by the employee.
J. The City’s Short Term Disability Plan begins after a 30 day waiting period. The maximum benefit is 66 2/3% of your earnings to a maximum of $1125 per week.
The City’s Long Term Disability Plan has a maximum benefit of $4500 per month and begins after 90 days.
LONG TERM DISABILITY
A. An Employee utilizing the Short or Long Term Disability Plan shall not accrue Vacation, Sick Leave, Holiday Pay or allowances after the 30th calendar day after disability.
B. FAMILY AND MEDICAL CARE LEAVE
1. As required by State and Federal law, the City will provide Family and Medical Care Leave for eligible Employees. The following provisions set forth unit members’ rights and obligations with respect to such Leave.
Rights and obligations which are not specifically set forth below are set forth in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 ”FMLA”), and the regulations of the California Fair Employment and Housing Commission implementing the California Family Rights Act (“CFRA”) (Government Code §12945.2).
Unless otherwise provided by this Article, “Leave” under this article shall mean Leave pursuant to the FMLA and CFRA.
2. Eligible Employees are entitled to a total of 12 weeks of Leave during any 12-month period. An Employee’s entitlement to Leave for the birth or placement of a child for adoption or foster care with the Employee expires 12 months after the birth or placement.
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8 3. The 12-month period for calculating Leave entitlement will be a “rolling period” measured backward from the date Leave is taken and continues with each additional Leave day taken. Thus, whenever a member requests Leave, the City will look back over the previous 12-month period to determine how much Leave has been used in determining how much Leave a member is entitled to.
4. If an Employee uses Leave for any reason permitted under the law, he/she may concurrently utilize all other accrued Leaves in connection with the Leave. The utilization of other accrued Leaves will run concurrently with the Leave.
5. Employees must fill out the following applicable forms in connection with Leave under this article:
“Request for Family or Medical Leave”
“Certification of Physician or Practitioner”
“Fitness for Duty to Return from Leave”
6. The provision of Article 21 (A) shall apply regarding the accrual of Vacation, Sick, Holiday Pay and allowances with the exception that seniority shall continue to accrue during the period of FMLA leave.
DEFERRED COMPENSATION
A. Each Employee, individually, may elect to participate in the Deferred Compensation Plans established and adopted by the City of Hermosa Beach.
B. Upon the first pay period after Council adoption of this Resolution, the City shall match the employee’s contribution up a maximum of twenty-five dollars ($25) per month.
LAYOFF
A. It is mutually agreed that whenever, in the judgment of the City Council, it becomes necessary to abolish a position in the interest of economy or because the necessity for the position no longer exists, the City Council may abolish any position or employment in the competitive service and the personnel officer shall layoff, demote or transfer Employees thereby affected.
B. The criterion used in determining the order of separation shall be seniority, pursuant to the Municipal Code, Chapter 2.76 – Civil Service. 109
9 C. The City will endeavor to provide each affected Employee as much notice as possible, with a minimum thirty (30) day advance notice to each affected Employee.
REDUCTION IN LIEU OF LAYOFF
An Employee whose position is abolished shall be governed by Municipal code 2.76.200 – Civil Service.
SELECTION OF INDUSTRIAL ACCIDENT DOCTOR OR MEDICAL FACILITY AND
CONTINUATION OF HEALTH BENEFITS
A. It is understood that the City will provide medical facilities to be used for industrial accidents or illness. However, in the event an Employee covered by this Agreement wishes to grieve the City’s selection, the City will give due consideration to the facts presented and may select a new facility.
B. An Employee who suffers an injury-on-duty will continue to have payment of the City portion of all Health Insurance premiums paid for a period of seven (7) full months commencing with the month in which the injury occurred.
C. Nothing herein shall prevent an Employee from utilizing their accrued time in lieu of receiving temporary disability payments under the provisions of the Workers’ Compensation laws of the State of California.
GRIEVANCES/APPEAL OF DISCIPLINE
This Grievance Procedure shall be used to resolve disputes arising from any allegation that the City has violated the terms of this Resolution.
A. The complaint shall be presented in writing to the Department Director. The Director shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it.
B. If not resolved, the complaint shall be presented in writing to the City Manager.
The City Manager shall have five (5) working days of receipt of the complaint to resolve the issue or respond to it in writing stating the reasons for the failure to resolve it. C. If disciplinary actions concerning dismissals, suspensions, reduction in pay, etc. are not resolved, further action is pursuant to Municipal Code, Section
2.76 – Civil Service.
C. Grievances regarding the provisions contained within this resolution, with the exception of disciplinary actions, not settled following the City Manager’s determination and that either party desires to contest further, may be submitted to arbitration as provided in this article provided however that said Request for 110
10 Arbitration shall be made within twenty (20) calendar days of the City Manager’s determination
D. As soon as possible and in any event not later than fourteen (14) calendar days after either party received written notice from the other of the desire to arbitrate, the parties shall agree upon an arbitrator. If no Agreement is reached within said fourteen (14) calendar days, an arbitrator shall be selected from a list of seven (7) arbitrators submitted by the Federal Mediation and Conciliation Service by alternate striking of names until one name remains. The party who strikes the first name from the panel shall be determined by lot.
E. Either the City or the Employee may call any employee as a witness, and the City agrees to release said witness from work if he/she is on duty.
F. The arbitrator shall have no power to alter, amend, change, add to or subtract from any of the terms of this resolution. The decision of the arbitrator shall be based solely upon the evidence and arguments presented to him by the respective parties in the presence of each other.
G. The decision of the arbitrator within the limits herein prescribed shall be advisory only.
H. The arbitrator may hear and determine only one grievance at a time without the express agreement of the City and employee. The parties shall share equally the expense of the cost of the arbitration, with the exception of counsel's fees.
OUT OF CLASS PAY
Employees covered by this Agreement who are temporarily assigned to a higher classification because of emergency conditions, Sick Leave, Vacation and/or vacancy shall receive the higher rate of pay commencing with the eleventh (11th) consecutive day of such assignment.
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 22-0679
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of November 3, 2022
DESIGNATION OF A MAXIMUM AMOUNT OF FEE WAIVERS
FOR SPECIAL EVENTS HELD IN 2023
(Community Resources Manager Lisa Nichols)
Recommended Action:
Staff recommends City Council designate a maximum amount of $20,000 in fee waivers for special events held in 2023, as per the City’s Special Event Fee Waiver Grant Policy.
Executive Summary:
The Community Resources Department is tasked with overseeing special event requests and permits on public property. The Special Events Policy Guide (Attachment 1) serves as a comprehensive document for event producers with information on the review and approval process, applicable fees, policies, and Hermosa Beach Municipal Code chapters and sections pertaining to special events. At its October 10, 2019 meeting, City Council adopted the Special Event Fee Waiver Grant Policy, which requires City Council to annually designate a maximum amount of fee waivers that may be available for special events held in each calendar year. Therefore, staff requests City Council designate the maximum amount of fee waivers for qualified events held in 2023.
Background:
The Community Resources Department is tasked with overseeing special event requests and permits on public property. The Special Events Policy Guide serves as a comprehensive document for event producers with information on the review and approval process, applicable fees, policies, and Hermosa Beach Municipal Code chapters and sections pertaining to special events. At its October 10, 2019 meeting, City Council adopted the Special Event Fee Waiver Grant Policy.
The Special Event Fee Waiver Grant Policy provides the Parks, Recreation and Community Resources Advisory Commission (Commission) the ability to approve the award of fee waivers through a grant process. As detailed in the policy, City Council is to annually affirm the maximum amount of grant funding available to the Commission to award to qualified events for the upcoming calendar year. City Council designated a maximum of $20,000 annually for the last three calendar years: 2020, 2021, and 2022.
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Unfortunately, due to the COVID-19 pandemic, events were unable to be held in the 2020 calendar year or from January through March of the 2021 calendar year. Therefore, no fee waivers were granted during these time periods. The fee waivers granted in the remainder of the 2021 calendar year, from April through December, and in the 2022 calendar year, can be found in Table 1 and Table 2 below.
Table 1: Awarded 2021 Fee Waiver Grants (April-December) Organization Event Fee Waiver Grant
Amount
The Alzheimer’s Association Walk to End Alzheimer’s $2,500 Mychal’s Learning Place California Great Santa Stroll $2,500 The Skechers Foundation Skechers Pier to Pier
Friendship Walk
$1,976.50
Total Fee Waiver Grants: $6,976.50
Remaining Balance: $13,023.50
Table 2: Awarded 2022 Fee Waiver Grants
Organization Event Fee Waiver Grant
Amount
The Alzheimer’s Association Walk to End Alzheimer’s $2,500 Mychal’s Learning Place California Great Santa Stroll $2,500 Claire’s Place Foundation, Inc. Glow Ride for
Cystic Fibrosis
$927.50
Hermosa View Vista Valley
Parent Teacher Organization
(HVPTO)
Dolphin Dash $1,740
Indivisible Arts State of the Art $300
Our Lady of Guadalupe
Church
Easter Sunrise Mass $1,740
USAV U19 World Championship $170
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Organization Event Fee Waiver Grant
Amount
The Alzheimer’s Association Walk to End Alzheimer’s $2,500 Mychal’s Learning Place California Great Santa Stroll $2,500 Claire’s Place Foundation, Inc. Glow Ride for
Cystic Fibrosis
$927.50
Hermosa View Vista Valley
Parent Teacher Organization
(HVPTO)
Dolphin Dash $1,740
Indivisible Arts State of the Art $300
Our Lady of Guadalupe
Church
Easter Sunrise Mass $1,740
USAV U19 World Championship
Trials and World University
Championship Trials
$170
Skechers Foundation Skechers Pier to Pier
Friendship Walk
$2,500
Total Fee Waiver Grants: $12,377.50
Remaining Balance: $7,622.50
City Council adoption of the Special Event Fee Waiver Grant Policy at its October 10, 2019 meeting resulted in several events that had previously been awarded fee waivers to no longer be eligible under the new requirements. As a result, City Council directed staff and the Special Events Subcommittee (Subcommittee) of the Commission to expedite the creation of a Long-term Agreement (LTA) Policy, to serve as another opportunity for event fees to be subsidized with a decrease or elimination through a negotiation process between the City and event representatives.
At its January 14, 2020 meeting, City Council adopted the Long-term Agreement Program as a threeyear pilot program. Following the implementation of the program with the 2020 calendar year, several events were cancelled due to COVID-19 precautionary measures. Therefore, at its August 4, 2020 meeting, Commission recommended City Council approval to extend the pilot program by one year, ending in 2023. At its October 27, 2020 meeting, City Council approved the extension. Since the City of Hermosa Beach Page 3 of 9 Printed on 10/28/2022 powered by Legistar™114
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ending in 2023. At its October 27, 2020 meeting, City Council approved the extension. Since the adoption of the program, the City has entered into 10 Long-term Agreements. For educational purposes, Attachment 13 provides an informational table of current Long-term Agreements including: the event representative; event; the term of the agreement; fees payable to the City; and the estimated total of fees waived annually for each agreement.
At its October 12, 2021 meeting, City Council approved a waiver of Pier Plaza Use fees, totaling $23,542 for the 2021 Hermosa for the Holidays event organized by the Hermosa Beach Chamber of Commerce and Visitor’s Bureau (Chamber) with the City to serve as cosponsor. At its October 25, 2022 meeting, City Council approved a waiver of $47,793 for all indirect costs for the 2022 Hermosa for the Holidays event with the City to serve as cosponsor. Through the agreement between the City of Hermosa Beach and the Chamber to provide the Fiesta Hermosas, the Chamber is to fund and produce an annual holiday celebration and tree lighting event. The approval for the City to cosponsor the Hermosa for the Holidays event in 2021 and 2022 resulting in fee waivers was due to the primary purpose of this contractual, community event being for public involvement, benefit, and not for profit.
Future fee waivers for the Hermosa for the Holidays event would be considered through the negotiation process between the City and the Chamber for the next agreement for the Chamber’s events held in 2023 through 2025.
Past Commission and Council Actions
Meeting Date Description
October 1, 2019 Commission’s recommendation to City Council to approve the Special Event Fee Waiver Grant Policy
October 10, 2019 City Council approval of the Special Event Fee Waiver Grant Policy and designation of maximum amount of fee
waivers for special events held in 2020 and direction to the Special Event Subcommittee to expedite the creation of a Long-Term Agreement Policy
November 4, 2019 Commission review of the first draft of the Long-Term Agreement Policy
December 3, 2019 Commission review of the second draft of the Long-Term Agreement Policy and recommendation to City Council for approval of the policy
January 14, 2020 City Council approval of the Long-Term Agreement Policy as a three-year pilot program and direction provided to staff to include Pets in the Park and Pumpkins in the Park as part of the Long-Term Agreement Program and for
Long-Term Agreements to be handled administratively by
staff for Spyder Surf Fest, Hearts of Hermosa and AVP – Hermosa Beach Open
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Meeting Date Description
October 1, 2019 Commission’s recommendation to City Council to approve the Special Event Fee Waiver Grant Policy
October 10, 2019 City Council approval of the Special Event Fee Waiver Grant Policy and designation of maximum amount of fee
waivers for special events held in 2020 and direction to the Special Event Subcommittee to expedite the creation of a Long-Term Agreement Policy
November 4, 2019 Commission review of the first draft of the Long-Term Agreement Policy
December 3, 2019 Commission review of the second draft of the Long-Term Agreement Policy and recommendation to City Council for approval of the policy
January 14, 2020 City Council approval of the Long-Term Agreement Policy as a three-year pilot program and direction provided to staff to include Pets in the Park and Pumpkins in the Park as part of the Long-Term Agreement Program and for
Long-Term Agreements to be handled administratively by
staff for Spyder Surf Fest, Hearts of Hermosa and AVP – Hermosa Beach Open
August 4, 2020 Commission’s recommendation to City Council to extend the Long-Term Agreement Pilot Program by one-year
because of 2020 event cancellations due to COVID-19
October 27, 2020 City Council approval of the Long-Term Agreement Pilot Program one-year extension
February 9, 2021 City Council designation of maximum amount of fee waivers for special events held in 2021
January 25, 2022 City Council designation of maximum amount of fee waivers for special events held in 2022
October 12, 2021 City Council approval of Hermosa for the Holidays and for the City to serve as co-sponsor for the event resulting in a waiver of indirect costs
October 25, 2022 City Council approval of Hermosa for the Holidays and for the City to serve as co-sponsor for the event resulting in a waiver of indirect costs
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Staff Report
REPORT 22-0679
October 25, 2022 City Council approval of Hermosa for the Holidays and for the City to serve as co-sponsor for the event resulting in a waiver of indirect costs
Discussion:
The Special Events Policy Guide includes the Special Event Fee Waiver Grant Policy and the level of fee waivers that can be awarded in addition to the types of fees that are eligible for fee waiver consideration, including:
“Grants will be awarded up to a maximum of $2,500 per event or a 50 percent reduction of indirect City special event fees, whichever is the lesser amount.” Each organization that meets the qualifications of the grant policy, may receive the lesser amount of $2,500 or 50 percent of indirect costs eligible for reduction. Fees applied toward the application fee, staff time, inspections, etc. are direct costs, and ineligible. Those fees that are eligible for fee reductions include daily permit fees, set-up and tear-down fees, etc. Table 3 includes the special event fees categorized between indirect or direct costs.
Table 3: Direct versus Indirect Special Event Fees
Indirect Costs
(eligible for fee waiver grant
consideration)
Cost
Category I (non-profit) $2 per event participant and roster of participants due to City
Category I (commercial) 70/30 split of proceeds and roster of participants due to City
Category II $2,940 per event day
Category III $3,235 per event day
Category IV $5,882 per event day
Pier Plaza Use $12,312 per event day
Co-Sponsor $311 each
Set-Up/Tear-Down $278 per location, per day
Direct Costs
(ineligible for fee waiver grant
consideration)
Cost
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Staff Report
REPORT 22-0679
Indirect Costs
(eligible for fee waiver grant
consideration)
Cost
Category I (non-profit) $2 per event participant and roster of participants due to City
Category I (commercial) 70/30 split of proceeds and roster of participants due to City
Category II $2,940 per event day
Category III $3,235 per event day
Category IV $5,882 per event day
Pier Plaza Use $12,312 per event day
Co-Sponsor $311 each
Set-Up/Tear-Down $278 per location, per day
Direct Costs
(ineligible for fee waiver grant
consideration)
Cost
Commercial Application Fee –
non-refundable
$924
Non-Profit Application Fee –
non-refundable
$616
Pass-Thru Application Fee –
non-refundable
$308
Amplified Sound Permit $181
Parking Meter Space Fee $1.25 per hour (8am-8pm)
$1.50 per hour (8pm-8am)
City Staff/Resources/Inspections Varies
As detailed in the Special Event Fee Waiver Grant Policy, City Council is to annually affirm the City of Hermosa Beach Page 7 of 9 Printed on 10/28/2022 powered by Legistar™118
Staff Report
REPORT 22-0679
As detailed in the Special Event Fee Waiver Grant Policy, City Council is to annually affirm the maximum amount of grant funding available to the Commission to award to qualified events for the upcoming calendar year. City Council designated a maximum of $20,000 for events held in each of the last three calendar years: 2020, 2021, and 2022.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Parks and Open Space Element
Goal 3. Community parks and facilities encourage social activity and interaction.
Policy:
• 3.1 Community-friendly events. Encourage, permit, and support community group, nonprofit, or business organized events on City property that support physical activity, beach culture, and family-friendly social interactions.
Goal 8. Special events at the beach are balanced to support community recreation and economic development without restricting coastal access or impacting the community.
Policies:
• 8.2. Off-peak season events. Incentivize event producers to host special events during offpeak seasons through reduced fees or accommodating location/reserved area preferences. • 8.6. Special event impact fees. Require special event applicants pay a fair share of costs associated with impacts on City services and facilities required to support special events.
Fiscal Impact:
The fiscal impact associated with the recommended action is unknown since the 2023 Special Event Calendar continues to be developed and it is unknown at this time how many event producers intend to apply for this subsidy.
Attachments:
1. Special Events Policy Guide
2. Link to October 1, 2019 Commission Staff Report
3. Link to October 10, 2019 City Council Staff Report
4. Link to November 4, 2019 Commission Staff Report
5. Link to December 3, 2019 Commission Staff Report
6. Link to January 14, 2020 City Council Staff Report
7. Link to August 4, 2020 Commission Staff Report
8. Link to October 27, 2020 City Council Staff Report
9. Link to February 9, 2021 City Council Staff Report
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Staff Report
REPORT 22-0679
10. Link to October 12, 2021 City Council Staff Report
11. Link to January 25, 2022 City Council Staff Report
12. Link October 25, 2022 City Council Staff Report
13.Table of Current Long-term Agreements
Respectfully Submitted by: Lisa Nichols, Community Resources Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Mike Jenkins, City Attorney
Approved: Suja Lowenthal, City Manager
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HERMOSA BEACH
SPECIAL EVENTS POLICY GUIDE
121
1 This policy guide has been developed to clarify and carry out the City’s mission statement related to special events that occur on outdoor public spaces within the community.
Cover Image: Hermosa Beach Murals Project - John Van Hamersveld Mission Statement
Hermosa Beach strives to offer a safe and enjoyable environment for special events to take place in a way that balances resident and visitor needs. Special events in Hermosa Beach are celebrated for being community-friendly, enhancing local beach culture, and offering a myriad of benefits to the local community. The City of Hermosa Beach* works collaboratively with event operators in an efficient and clear manner to process and carry out permits in compliance with this policy.
* “City of Hermosa Beach” collectively refers to City staff, Parks, Recreation and Community Resources Advisory Commission, City Manager, and City Council.
City Contact Information
The City of Hermosa Beach Department of Community Resources is available to assist and answer any questions related to the special events process:
Website: www.hermosabeach.gov
Phone: (310) 318-0280
Email: [email protected]
Address: 710 Pier Avenue, Hermosa Beach, CA 90254
122
2 Table of Contents
General Information + Frequently Asked Questions.......................................................................................3 When is a special event permit required?
How do I apply for a special event permit?
Are private events allowed?
What is the “Nothing Weekend”?
How will this policy be enforced?
Where are special events allowed?
Use Classification + Impact Characteristics……………………………………………….…...…………………5 Impact Characteristics Matrix
Pass-Through Events
Pier Plaza Promotions
Approval Guidelines + Requirements……………………………………………………………………….…….6 Event Approval Findings
Application Submittal Deadlines and Approval Process
Peak Season Event Limits
Simultaneous Use of North and South Volleyball Courts
Pre/Post Event Meetings
Accessibility Plan
Site Plan, Equipment, and Signage
Amplified Sound
Food, Beverage, or Merchandise Sales
Professional Filming
Security
Insurance
Event Day Expectations
Applicable Fees…………………………………………………………………………………….……………10 Current Fee Schedule
Application Fees
Special event permit Fee
Additional Fees
Damage Deposit
Refund/Cancellation Policy
Compliance…...…………………………………………………………………………………………...……12 Environmental Requirements
Applicable Codes + Regulations
Fee Waivers…...…………………………………………………………………………….…………...………13 Funding Limits
Eligibility
Approval
Obligations
Disqualification
Long-term Agreements………………………………………………………………………………..…………14 Eligibility
Term Limits
Procedures
Obligations
123
3 General Information + Frequently Asked Questions
When is a special event permit required?
Any organized event, activity, celebration, or function involving the use of the beach at which one hundred or more persons are to be assembled, or use of outdoor city facilities, rights-of-way, or parkland at which twentyfive or more persons are to be assembled, requires a special event permit. Additionally, a special event permit shall be required for any commercial or non-profit group requesting use of any outdoor city facilities, rights-ofway, or parkland within the city.
How do I apply for a special event permit?
Applications for special events must be submitted using the online form on the City of Hermosa Beach website and questions may be directed toward the Department of Community Resources.
Are private events allowed?
All events located on the beach within the commercial zone, the Pier, or Pier Plaza must be open to spectators/general public free of charge. Participant entry fees are permissible.
What is the “Nothing Weekend”?
On at least one weekend during each summer season, the Parks, Recreation and Community Resources Advisory Commission will recommend no special event permits be issued. This means that any application for a special event permit that coincides with the designated “Nothing Weekend” will be asked to change dates for the event to be considered.
How will this policy be enforced?
The special events policy will be strictly enforced by Community Resources Department, Code Enforcement Officers, and the Police Department. Events, either permitted or unpermitted, found to be violating City policy or failing to comply with any of the requirements of the Hermosa Beach Municipal Code may be subject to penalties or fines. Special events, and any of its participants, vendors, or spectators, found to have caused damage or be in violation of any City policy or the Hermosa Beach Municipal Code may be subject to greater deposits, regulation, or restrictions when submitting special event applications in the future.
Where are special events allowed?
To ensure adequate space and resources are available, and to limit potential disturbances to the community, special events are limited to the following locations:
• South of Pier within the Commercial Zone; between 10th Street and the Pier; • North of the Pier within the Commercial Zone; between the Pier and 15th Street; • Designated Surf Zone
• The Strand
o Strand use is only permitted for events continuously moving with no obstruction to public access; • Pier Plaza;
• Within public right of way (please note that any event within the public right of way is subject to approval by the Chief of Police); and
• The following City parks:
o Valley Park, 2521 Valley Drive;
o Community Center, 710 Pier Avenue;
o Clark Field, 861 Valley Drive;
o Edith Rodaway Park: 350 Prospect Avenue; and
o The Greenbelt.
Special event applications for City parks not included above will be considered on a case-by-case basis.
Special event permits will not be issued for South Park, 425 Valley Drive, or Noble Park, 1400 The Strand. 124
4 Commercial Zone
125
5 Use Classifications + Impact Characteristics
Special events are evaluated based on several factors and will be categorized as Impact Level I, II, or III based on the information provided in the special event application. Once the information is submitted and reviewed by the Community Resources Department, City staff will determine the Impact Level of the event using the Impact Characteristics Matrix.
The Impact Level of the event will be used to determine:
o applicable fees;
o deadline for the special event application submittal; o requirements for pre-event meeting(s) and post event walk through(s); and o level of review for approval (City staff, Parks, Recreation and Community Resources Advisory Commission and/or City Council).
Impact Characteristics Matrix
If more than one option is applicable, the highest characteristic will be used to determine the impact level.
Characteristic Impact Level I Impact Level II Impact Level III Total Attendees and Spectators
Per Event Day
100-500 501 – 1,999 2,000 or More
Event Location(s) Park or Beach The Pier or Pier Plaza Streets, the Strand, or Public Right of Way
Use of Volleyball Courts and
Beach Tennis Courts
None • North
Volleyball
Courts; or
• Beach
Tennis Courts
• North and South
Volleyball Courts;
or
• North and South
Volleyball Courts
and Beach Tennis
Courts; or
• North Volleyball
Courts and Beach
Tennis Courts
Event Season(s) Winter Spring or Fall Summer –
Peak Season
(Memorial Day to
Labor Day)
Event Day(s) Monday - Thursday Friday, Saturday, or
Sunday
Holiday
Total Consecutive Event Days
(Including Set-up and Tear-down)
1-2 3-4 5 or More
(May not exceed 15)
Additional requests such as Film/Still
Photo Permit, Reserved Parking,
Fencing, Staging, Street Closures, or
Amplified Sound Permit
None 1-2 3 or more
Impact Level 5 or More
Applicable
=Impact Level I
2 or More
Applicable
= Impact Level II
2 or more Applicable =
Impact Level III
Pass-Through Events
A pass-through event is exactly what the name implies, the event participants pass through the City of Hermosa Beach and the event does not start or end in Hermosa Beach. A special event application is required to be submitted and pass-through events are required to follow the approval process required based on the Impact Level assigned to the event.
Pier Plaza Promotions
126
6 The Pier Plaza Promotion option is designed to provide companies or event sponsors a one-day promotional opportunity on Pier Plaza subject to the Pier Plaza Use fee. These events must be strictly commercial product or service promotions and not special events. Companies or sponsors who request approval for this use will be required to submit a special event application. Up to five Pier Plaza Promotions may be approved each calendar year.
Approval Guidelines + Requirements
Event Approval Findings
A special event permit may be issued upon finding that:
1. The applicant reimburses the City for all costs incurred by the City in connection with the event, including public safety, traffic control and monitoring.
2. The number of estimated attendees can be accommodated at the proposed location and surrounding area.
3. The applicant is capable and qualified to manage the event in a competent, professional manner in accordance with all conditions of approval.
4. Adequate provision has been made for satellite parking, shuttle transportation and traffic control (as requested and determined by City staff).
5. Adequate provision has been made for security, crowd control, ingress and egress, and clean-up (as requested and determined by City staff).
6. Adequate provision has been made for trash clean-up and pick-up (as requested and determined by City staff).
7. Adequate provision has been made for additional portable restroom facilities (as requested and determined by City Staff).
8. The total number of days required for the event shall not exceed sixteen consecutive days.
9. The applicant provides required insurance, deposits, bonding and indemnification of the City.
Application Submittal Deadlines and Approval Process
Special event applications must be submitted as follows:
• New events: If the new event is an Impact Level I or II, the application must be submitted at least ninety (90) days in advance of the event. If the new event is an Impact Level III, the application must be submitted no later than July 30 for the following calendar year. New events to Hermosa Beach will be subject to a Public Hearing by both the Parks, Recreation and Community Resources Advisory Commission and City Council.
• Returning Level III events: Must be submitted no later than July 30 for the following calendar year. Upon recommendation for approval by the Parks, Recreation and Community Resources Advisory Commission and approval by City Council, permits will be processed and issued by the Community Resources Manager.
• Returning Level II events: Must be submitted at least ninety (90) days in advance of the event. Upon Parks, Recreation and Community Resources Advisory Commission approval, the Community Resources Manager may process and issue permits. Should the Parks, Recreation and Community Resources Advisory Commission recommend denial of a special event, that decision may be appealed to the City Council. • Returning Level I events: Must be submitted at least thirty (30) days in advance of the event. Level I events will be reviewed, and permits will be issued by the Community Resources Manager. Should the Community Resources Manager recommend denial of a special event, that decision may be appealed to City Council.
o Pier Plaza Promotions: Review and approval of Pier Plaza Promotion events will follow the same approval process as Level I events.
Any returning event to the City that is requesting a significant change to the event format including the location, total event days, or estimated attendance and spectator total may be subject to the application submittal deadlines and approval process outlined for new events at the discretion of the Community Resources Manager.
The Parks, Recreation and Community Resources Advisory Commission and City Council will evaluate and recommend approval of Impact Level III events and a “Nothing Weekend” first, and then will consider approval of Impact Level II events. Then staff will consider approval of Impact Level I events. Events submitted earliest will be given priority for their preferred dates. 127
7 Review Timeline Application Period
Opens
Last Day to
Submit Application
Parks, Recreation and
Community Resources
Advisory Commission
Review
City Council Review
Impact Level I
October 15
(for following
calendar year)
30 days prior to event n/a n/a
Impact Level II
October 15
(for following
calendar year)
90 days prior to event Beginning in
December n/a
Impact Level III July 1
(for following
calendar year)
July 30
(for following
calendar year)
September Meeting October Meeting
At the discretion of the Community Resources Manager, special event applications may be submitted for consideration after the application submittal deadline has passed, provided:
• there are unforeseeable circumstances (memorial service, team victory celebration, need for minimal marketing/advertising)
• the event does not exceed Peak Season Event Limits
• the event can still meet all of the event approval findings The Community Resources Manager and the City’s Special Events Team will participate in the review and approval of special event applications submitted after the deadline has passed. The Parks, Recreation and Community Resources Advisory Commission and City Council will receive an update on the status of events submitted after the deadlines.
Event organizers are expected to be present at the Parks, Recreation and Community Resources Advisory Commission and City Council meetings (if required) where their event is scheduled to be reviewed.
Peak Season Event Limits
To balance coastal access with beach events, the Beach, the Strand, and Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day – approximately 100 days over the summer):
o Maximum of 45 days used by Level III Events
o Maximum of 25 days used by Level I and II Events, and (on days not used by Level III Events) Events under a Long-Term Agreement will be categorized by their Impact Level o City Sponsored/Contracted Events will be categorized by their Impact Level The monthly number of event limits for off-peak season (Labor Day to Memorial Day) will be limited to a maximum of 15 days used by events per month. Additionally, only two events per any given day will be permitted in the City.
Simultaneous Use of North and South Volleyball Courts
One side of the North and South of Pier Volleyball courts will be required to remain open for general public use during special events occurring on weekends. An exception may be provided for events that occur at the same time as City-sponsored classes utilizing the North or South of Pier Volleyball Courts or at the discretion of the Parks, Recreation and Community Resources Advisory Commission and City Council.
Impact to Beach Tennis Courts
Any event requesting removal of the Beach Tennis Courts must provide one of the following:
• An event footprint that would allow for at least three of the permanent Beach Tennis Courts to remain for general public use; or
• Temporary Beach Tennis Courts available for general public use. o Temporary courts must remain at least 50 feet from the strand wall and shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. If temporary courts are provided outside of the Commercial Zone, outside of the event footprint, it is the responsibility of the event producer to set-up and remove the courts daily as they are not permitted to remain overnight.
128
8 o The City and Beach Tennis community would assist with providing the temporary poles and nets to the event producer and provide guidance for installation/removal.
Event Notifications
The Community Resources Department may require event producers to provide written notification to all residents and businesses within a 500-foot radius of the event site. The City shall provide the notice, which shall include the date and time of the event and the telephone number of the designated event representative.
Said written notice shall be provided to the surrounding residents and businesses by the event representative not less than 1 week prior to the event. Additionally, new event requests for locations outside of the Beach or downtown area, require event notifications to be posted at the event site leading up to the scheduled Public Hearing to provide the community additional notice of the proposed new event.
Pre/Post Event Meetings
Pre-event meetings and post-event walkthrough/evaluations with City staff and event producers may be required.
A “pre-event meeting” may be scheduled anytime between 3 months to several weeks prior to the actual event date as determined by City staff. The goal of this meeting is to provide information to all City Departments involved or impacted by the event. The Community Resources Department may require any event to have an “on-site meeting” prior to the event and a final site map must be presented at this time. City staff may require multiple meetings if the event details require further discussion or if additional information is requested. First-time events that expect to be recurring events may also be required to attend a “post-event meeting.” The Community Resources Department will invite representatives from other City Departments to these meetings, which are involved or affected by the event.
Permits may also specify a time for a “post-event walkthrough” where the applicant, event coordinator, or an authorized representative of the applicant is required to be present, as staff will walk through the site and assess the condition it was left in. Failure to participate in pre or post meeting events, may jeopardize your approved event or future events in Hermosa Beach.
Site Plan, Equipment, and Signage
A detailed map schematic must be submitted to move forward with the review and approval process that includes the proposed location of the event, including all temporary facilities, structures, signage, and /or equipment to be erected, ingress and egress, number and type of vehicles and whether existing structures and/or facilities are to be relocated or modified. Events requiring Building, Police, or Fire Department review, must include maps and plans that are drawn to scale.
All recreational activities and set-up of recreational equipment should remain at least 50 feet from the Strand wall. Special considerations may be made for permitted, and City approved recreational events or activities.
All event-related activities and set-up shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards.
All tents must remain at least 10 feet from the Strand wall.
A parking plan showing the number of public parking spaces to be occupied by the event organizers, the location of satellite parking lots to be used for attendee parking, arrangements for shuttle bus transportation, and plans for publicizing the availability of off-site public parking may be required.
Events that set up bleachers, stages higher than 2’ off the ground, fencing or other temporary structures will be subject to review and inspection prior to the start of the event. Accessibility compliance will be required for seating, bleachers or any stages higher than 2’ off the ground. Pedestrian access shall be maintained, and a layout plan may be required to ensure proper access and circulation.
Events including promotional signs/banners, a frame signs, and other signage items shall not be placed on City facilities or premises without prior written approval from the City and must include a temporary sign/banner permit and site plan.
129
9 Accessibility Plan
It is the applicant’s responsibility to comply with all City, County, State and Federal disability access requirements applicable to the event, including the American with Disabilities Act (ADA). All indoor and outdoor sites, activities and programs must be accessible to persons with disabilities.
Amplified Sound
Amplified sound (Public Address system for announcements, etc.) is limited to the hours of 10:00 AM to 9:00 PM for up to a total of four hours in any day. Exceptions may be approved for special events, in conjunction with the special event approval process. Events must comply with the City Noise Ordinance HBMC 8.24 and speakers must be facing westward (towards the ocean) at all times. Event producers are required to obtain an Amplified Sound Permit if the event intends to use a loudspeaker or sound amplifying equipment for the purpose of giving instructions, directions, lectures, or transmitting music. Requests should be noted when submitting a special event application to the Community Resources Department to ensure proper coordination with the Chief of Police. The Chief of Police will consider the following in the issuance of amplified sound permits:
1. The volume and intensity of the noise, particularly as it is experienced within a residence or place of business;
2. Whether the noise is prolonged and continuous;
3. How the noise contrasts with the ambient noise level;
4. The proximity of the noise source to residential and commercial uses;
5. The time of day; and
6. The anticipated duration of the noise
Food, Beverage, or Merchandise Sales
In accordance with HBMC Section 12.20.300, the sale of food, non-alcoholic beverages, or branded merchandise from the event producer on the beach are allowed pursuant to a special event permit approved by the City Council. The sale of any other commodity, merchandise, wares, products, or service on the beach or the strand is not allowed.
Applicant is responsible for obtaining any applicable food or beverage permits. A Temporary Food Permit is required when selling, serving, giving away, or sampling food or consumable products, including water or other beverages, at a public event. Additionally, each food vendor at the event must also have a Temporary Food Permit. Different permits, policies and procedures depend on the classification and the number of days of the event. As part of the food handling requirements, applicants or event organizers are required to include public safety features in the event plans such as hand-washing sinks. The County of Los Angeles Department of Environmental Health issues food permits. It is the responsibility of the applicant to ensure all vendors have current permits.
If the sale of alcohol is included in a special event application (requests for alcohol on the beach will not be approved), approval from the City Council is required and the applicant must request authorization from the State of California Department of Alcohol Beverage Control (ABC). A copy of the ABC License must be provided to the Community Resources Department prior to the issuance of a permit. City departments may place restrictions on the way in which alcohol is managed at a proposed event.
Professional Filming
A Film/Still Photo Permit is required for any event utilizing professional filming or still photo equipment or recording or photographing of activities resulting in commercial use. Information about professional filming permits can be obtained on the City of Hermosa Beach website.
Security
City staff or law enforcement may deem an activity warrants the presence of one or more Police Officers or security personnel and the cost of such services shall be borne by the applicant. Security personnel must be licensed, in uniform and are subject to approval by the City. Proof of obtaining the required security personnel must be provided to the Community Resources Manager at least two (2) weeks prior to the event.
Portable Restrooms + Hand Sanitizing/Sink Facilities
Events may be required to provide portable restrooms and hand-sanitizing/sink facilities. The cost of such services shall be borne by the applicant. The number of portable restrooms and hand-sanitizing/sink facilities required will be determined by City staff and factors such as the event location, total duration of the event, estimated attendance (participants and spectators), season the event takes place and whether food and 130
10 beverage will be served will be considered. City staff will designate the location for any portable restrooms and hand-sanitizing/sink facilities required at the event location.
Insurance
At least ten (10) days prior to the event, applicants will provide the City with a certificate of insurance providing liability insurance with the following requirements:
Applicant agrees to furnish the City of Hermosa Beach evidence of comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Applicant shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy. Notwithstanding the foregoing, Applicant shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which Applicant submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager.
Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.
If the use includes athletic activities, Applicant shall provide evidence of that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance.
If the Applicant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Event Day Expectations
In order to immediately address any issues or changes that may arise during the course of an event, producers are responsible for:
• Providing a cell phone number upon which City staff may contact the producer • Being available on-site or providing a designated contact at all times during the event. This includes agreement that producers (or their designated contact) will not actively participate in the event. • Maintaining copies of all applicable special event permits and any other permits issued by the City of Hermosa Beach on-site during the event.
Applicable Fees
All special events are subject to an application fee, special event category fees and additional fees established by resolution of the City Council and any additional costs incurred by the City on behalf of the event. Payment of special event fees is due upon receipt. The Community Resources Manager has the discretion to revoke a permit or place a hold on processing future event applications if all applicable fees are not paid in a timely manner.
Current Fee Schedule
Event Categories Fee
Category I
• Less than 500 people
Non-profit: $2 per registrant
and roster of participants
due to City
Commercial: 70/30
split of proceeds
and roster of participants
due to City
131
11 Category II
• Impacts public areas for no longer than one (1) day including set-up/tear-down • Is conducted in the off-season (not between Memorial Day and Labor Day or on any holiday)
• Participant plus spectator crowd more than 500 but less than 3,000 • Has no television coverage (except news)
• A non-profit entity is the beneficiary of the net revenues (100%) • Does not meet any of the identifying criteria for a Category III or IV event $2,940 per event day
Category III
• Impacts public areas for more than one (1) day including set-up/tear-down • Participant plus Spectator crowd does not exceed 5,000 • Has no television coverage (except news)
• Has more than $3,000 and less than $50,000 in prize money • Does not meet any of the identifying criteria for a Category IV event $3,235 per event day
Category IV
• Meets Category III Criteria and has one or more of the following:
▪ Has network television coverage
▪ Estimated participant/spectator crowds exceed 5,000 people ▪ Prize money in excess of $50,000
▪ Charges admission to spectator
▪ Gross revenues in excess of $50,000
$5,882 per event day
Additional Fees Fees
Commercial Application Fee - non-refundable $924
Non-Profit Application Fee - non-refundable $616
Pass-Thru Application Fee - non-refundable $308
Amplified Sound Permit $181
Pier Plaza Use Fee $12,312 per event day
Event Co-Sponsor $311 each
Event Set-Up/Tear-Down $278 per location, per day
Community Resources Staff $369 per day
Parking Meter Space Fee $1.25 per hour (8am-8pm)
$1.50 per hour (8pm-8am)
Depending on event details additional fees may apply due to required staffing and/or services from the City of Hermosa Beach’s Building Division, Police Department, Public Works Department and the Los Angeles County Fire Department.
Application Fees
Upon review of the special event application, City staff will follow up to the event contact to collect payment of the application fee, which will be due immediately to continue the review and approval process. This fee will not be applied to special event permit fees and is non-refundable.
Special Event Permit Fees
Events are subject to a daily permit fee based on the designated event category level.
Payment of applicable special event permit fees shall be due following event approval and must be submitted at least 10 days in advance of the scheduled event.
Additional Fees
The Community Resources Department will confirm the necessary permits during application review and will coordinate with applicants to secure permits and process fees from the appropriate City departments once the special event is approved by the appropriate review body. Additional fees may be required for:
• the use of Pier Plaza and reservation of City Facilities • installation of street banners or temporary signs
• reservation/use of public parking spaces
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12 • use of amplified sound
• use of professional filming or still photography
• presence of police, fire, community resources, or paramedic staff on site before, during or after event • application for business license
Damage Deposit
Monetary deposits, bonds and other security may be necessary to guarantee performance of all required conditions, clean-up and repair of any City property or facilities damaged as a result of the event. Events may be required to submit a deposit to cover any potential damage to City facilities. All or a portion of the deposit may be refunded upon post event inspection or sign-off by Public Works, Chief of Police, or other applicable City staff. Events will be billed for the costs to repair or replace any City property damaged as a result of the event if the damage exceeds the deposit provided.
Refund/Cancellation Policy
Once a permit is approved and issued, the special event permit and additional impact fees may be refunded when written notice is given to the Community Resources Department at least two weeks prior to the event date and provided that no staff services are incurred. If rain is predicted and the decision is made to cancel within two weeks prior to the event, no monetary refund will be given but City staff will work with event producers to re-schedule events to another available date.
Compliance
Environmental Requirements
All events will be required to submit an environmental protection plan showing proposed compliance to reduce environmental impacts as part of the application form. Such measures may include, but shall not be limited to:
• Waste recycling and reduction
• Energy efficiency
• Protection of the marine environment
• Community education opportunities
• Monitoring and reporting compliance with the environmental protection plan Applicable Codes + Regulations
The City of Hermosa Beach Municipal Code governs the approval, review, and enforcement of special events.
The Special Event Policy rules and regulations must be strictly adhered to and all pertinent City Ordinances shall be enforced. The sections of the Hermosa Beach Municipal Code relevant to special events include:
Title 8 – Health and Safety
8.24 Noise Control
8.64 Ban on Polystyrene Food Service Ware
Title 9 – Public Peace Morals and Welfare
9.28 Parties, Events and Gatherings on Private Property Title 10 – Vehicles and Traffic
10.28 Loading and Unloading
10.32 Stopping, Standing and Parking
Title 12 Street, Sidewalks and Public Places
12.20 Beach and Strand Regulations
12.24 Municipal Pier
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13 12.28 Parks, Playgrounds and Other Public Areas
12.30 Special Events on Public Property
Fee Waivers
To support qualifying organizations, the City provides special event fee waiver grant opportunities to assist in its success by relieving the financial burden associated with the cost of the City’s special event fees. The Special Event Fee Waiver Grant Policy is intended for those events required to complete the annual special event application filing, review, and approval process. Events and organizations that qualify for a long-term agreement or in a City Contract are not bound to the terms of this policy.
Funding Limits
The Parks, Recreation and Community Resources Advisory Commission (Commission) awards grant funding for qualified organizations that have received approval to hold their event in the City of Hermosa Beach. The annual award limit of the Special Event Fee Waiver Grant is approved by the City Council each fall for the upcoming calendar year. Grants will be awarded up to a maximum of $2,500 per event or a 50% reduction of indirect City special event fees, whichever is the lesser amount.
Awards may only be used toward indirect special event fees charged by the City; direct costs are not eligible for consideration of this grant and organizations are required to pay those in full. A fee worksheet is included in the Fee Waiver Grant Application that further outlines those fees eligible under this grant. The minimum amount of requested special event fee waiver grants must total at least $250. Fee waivers will not be considered for events taking place during the Peak Season between Memorial Day and Labor Day.
Eligibility
In order to be eligible to apply for a Special Event Fee Waiver Grant, the special event must be a returning event to the City and have been successfully approved through its applicable approval process as outlined in the Special Event Policy Guide. New events to the City do not qualify for a fee waiver grant. Following approval of a special event, a completed Special Event Fee Waiver Grant Application is required to be submitted to the Community Resources Department at least 60 days prior to the event. Following a review to ensure the completeness of the application, the request will be included on an upcoming meeting of the Commission for its formal review and determination of grant award.
Fee waivers may be granted when the Commission determines that the event is of significant value to the community or to a significant portion of its residents. The organization producing the event must meet the following criteria:
1) An organization that is not delinquent on city permits or fees. 2) The organization and/or event can demonstrate:
a. A community benefit; or
b. A positive economic impact as a result of the event.
Applicants will be requested to demonstrate the following:
• A financial need or other economic justification to be considered for a Fee Waiver Grant; • A positive community benefit through the organization or its event by meeting at least two of the following criteria:
a. The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
b. The organization and/or event can demonstrate broad community support and sponsorship; c. The event appeals to a wide segment of community members; d. The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community;
e. The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
f. The organization/and or event addresses an unmet community need. • A positive economic impact as a result of the event by providing the following information:
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14 a. If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
b. Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.
Additionally, applicants must be able to fully fund their event should they not receive a fee waiver grant and may not be dependent on the fee waiver grant to determine their ability to hold the event.
Events specifically prohibited from receiving a fee waiver grant include those events that:
• Promote, advocate or advance a political message or belief. • Projects or organizations who have unsatisfactorily fulfilled its obligations from previous fee waiver grants.
Approval
The five (5) member Commission is tasked with reviewing and determining the level of Special Event Fee Waiver Grant award at one of their regular meetings held on the first Tuesday of each month beginning at 7:00pm.
Consideration will include careful review of:
• Special Event Fee Waiver Grant Application.
• Community Benefit Form
• Economic Impact Report
• Successful fulfillment of previously awarded grant obligations.
The Commission’s decision to deny grant funding for specific events is appealable by the City Council. The City Council will not consider additional fee waiver considerations in addition to the maximum award amounts allowable through the Special Event Fee Waiver Grant program.
Obligations
Organization receiving grant funding through the Special Event Fee Waiver Grant program will be required to complete the following:
• A formal presentation to the Parks, Recreation and Community Resources Advisory Commission at one of its regular meetings no more than 60-days following the event. The presentation shall include discussion of:
o Number of attendees.
o Beneficiary of funds raised by the event (if applicable). o Overview of event budget and financial outlook.
o Overview of the community benefit and/or positive economic impact to the City of Hermosa Beach.
Disqualification
Failure to complete these requirements in accordance with this policy shall automatically disqualify the organization from submitting a future request to receive a Special Event Fee Waiver Grant for the remainder of the current calendar year plus one additional year.
If any information submitted as part of the Special Event Fee Waiver Grant is found to be fraudulent, event approvals already granted for the remainder of the calendar year will be automatically revoked. While the organization will be permitted to reapply for approval of event(s) in the following calendar year, it will no longer be eligible to apply for Special Event Fee Waiver Grants.
Long-term Agreements
The City of Hermosa Beach recognizes the value in hosting a variety of beloved community events that help create a balanced and enjoyable events calendar for its residents. To support and develop a long-term approach to the scheduling of events, eligible events can qualify for a long-term agreement (LTA) with the City.
Eligibility
In order for an organization to be eligible for consideration of a long-term agreement, the event(s) must meet at least three of the following:
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15 □ The event(s) must qualify as an Impact Level II or III (per the Impact Worksheet), and at least one of the following:
o Have a combined estimated total of 5,000 people in attendance; or o The event must be at least two (2) consecutive days (including setup and teardown). □ Have held its event in Hermosa Beach for at least three consecutive years □ The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses; and □ The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community.
□ The event can demonstrate:
o A community benefit; or
o A positive economic impact as a result of the event.
Applicants will be requested to demonstrate a positive community benefit through the organization or its event by meeting at least two of the following criteria:
□ The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
□ The organization and/or event can demonstrate broad community support and sponsorship; □ The event appeals to a wide segment of community members; □ The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community;
□ The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
□ The organization/and or event addresses an unmet community need.
Applicants will be requested to demonstrate a positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.
Upon request of an organization whose event does not satisfy one or more of the above eligibility criteria, the City Council may at a regular Council meeting authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide.
Term Limits
LTA’s shall be for no less than two (2) years but shall not exceed a maximum of three (3) years unless otherwise determined by the City Council.
Procedures
The following steps are required to guide the development and implementation of an LTA:
1. Submittal of an LTA Application and corresponding letter to the Community Resources Department demonstrating how the organization meets the criteria.
2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.
3. Review and approval by the City Council to begin LTA negotiations with staff.
4. LTA negotiations and development.
5. Presentation of the final LTA to the City Council for approval. 136
16 Obligations
Organizations whose event(s) are approved through an LTA are required to provide a formal presentation to the Commission at one of its regular monthly meetings no more than 60-days prior AND 60-days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes, et 137
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