Agenda packet — Hermosa Beach City Council, May 23, 2023 (part 3 of 3)

ELIGIBILTY CONTINUED…
Organizations will be requested to demonstrate a positive economic impact to the City as a result of the event by providing the following information:

If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
Please describe:

Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Please describe:

If quantifiable data is not available, please describe the positive economic impact to the City as a result of the event:

Obligations
Organizations whose event(s) are approved through a LTA are required to provide a formal presentation to the Commission at one of its regular monthly meetings no more than 60-days prior AND 60-days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes, etc.

I certify that the information contained herein is true and correct to the best of my knowledge.

Name/Organization Representative
Signature Date
Almost all of the out of area athletes utilize accommodations at local hotels. Some divisions are two-day events, while others are three-day events making this is necessity, even for teams within driving distance who want to avoid fighting traffic each day from all areas within California.

The economic impact can be atrtributed to recent stays by the Beach House Hotel which only included a fraction of the total overnight guests. Data available upon request from the hoteliers. The evidence was apparent when we are absent from the summer months.

Gino Grajeda, Commissioner AAU Beach Volleyball / SPVC
3-14-23
The history and the success of the event can supercede any data that can be presented. The number of hotel room nights multipled by two and the number of days of each wave of the event can be combined with the meals, retail purchases for sundries, clothes, groceries, and other necessities while in Hermosa Beach can all be impacted by the scope and contained size of the event. Even the total number of participants does not represent the number of total teams competing in the event, as there are a number of unique visitors each day due to each division competing for two or three days within the six day window giving the opportunity for more participation, if we had to start all of the competitors on the same day and end of the same day. Support from local businesses have been paramount to our success.

Gino Grajeda Verified by pdfFiller
03/15/2023
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City of Hermosa Beach
Community Resources Department
710 Pier Avenue ● Hermosa Beach, CA 90254
310.318.0280 ● [email protected]

SPECIAL EVENT LONG-TERM AGREEMENT APPLICATION
The City of Hermosa Beach recognizes the value in hosting a variety of beloved community events that help create a balanced and enjoyable events calendar for its residents. To support and develop a long-term approach to the scheduling of events, eligible events can qualify for a long-term agreement (LTA) with the City.

Eligibility
In order for an organization to be eligible for consideration of a long-term agreement, its event(s) must satisfactorily meet at least three of the following:
o The organization’s event(s) must qualify as an Impact Level II or III (per the Impact Characteristics Worksheet found in the Special Events Policy Guide), AND meet at least one of the following:
o Have a combined estimated total of 5,000 people in attendance (participants and spectators); or
o The event must be at least two (2) consecutive days (including setup and teardown). □ The organization has held its event in Hermosa Beach for at least three consecutive years. □ The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses. □ The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community.
□ The event can demonstrate:
o A community benefit; or
o A positive economic impact as a result of the event.

Applicants will be requested to demonstrate a positive community benefit through the organization or its event by meeting at least two of the following criteria:
□ The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
□ The organization and/or event can demonstrate broad community support and sponsorship; □ The event appeals to a wide segment of community members; □ The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community;
□ The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
□ The organization/and or event addresses an unmet community need.

Applicants will be requested to demonstrate a positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.
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Upon request of an organization whose event does not satisfy one or more of the above eligibility criteria, the City Council may at a regular Council meeting authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide.

Procedures for Consideration
The following steps are required to guide the development and implementation of an LTA:

1. Submittal of an LTA Application and corresponding letter to the Community Resources Department that addresses how the organization or event qualifies for each of the eligibility requirements (as outlined above).

2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.

3. Review and approval by the City Council to begin LTA negotiations with Staff.

4. LTA negotiations and development.

5. Presentation of the final LTA to the City Council for approval. 385

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City of Hermosa Beach
Community Resources Department
710 Pier Avenue ● Hermosa Beach, CA 90254
310.318.0280 ● [email protected]

SPECIAL EVENT LONG-TERM AGREEMENT APPLICATION

ORGANIZATION INFORMATION
Applicant Name: Birthdate:

Organization Name:

Non-Profit? ☐No ☐Yes Non-Profit I.D. or Tax Exempt #:

If non-profit, please describe who will benefit from funds raised from your event:

Address:

City State Zip
Phone: Cell:

Email Address:

EVENT INFORMATION
Please indicate the number of years your event has been held in Hermosa Beach:

Event location:

Estimated # of Participants (daily): Age of Participants:

Estimated # of Spectators (daily): Total Estimated Attendance:

Please indicate your event level, selecting all that apply:
☐ Local
☐ Regional
☐ National
☐ Championship
☐ Qualifier
Event Type (please select all that apply):
☐ Race (run/walk, bike, etc.)
☐ Parade
☐ Concert
☐ Street Fair/Festival
☐ Concert
☐ Tournament
☐ Fundraiser
☐ Swim/Paddle/Surf
☐ Other
AVP Pro Beach Volleyball Tour
X
100 Westminster Street
Providence, RI 02903
949-989-2589
[email protected]
Hermosa Beach Pier
AVP has organzied the event 35 times; returning to HB in 2017-19 with a pause for COVID returning in 2022
x
x
x
x
x
x
Minimum 32 female/male pro players
Junior participants 250 From 10 to 50
5,000 60,000
Andrew Young
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EVENT INFORMATION CONTINUED…
Event Description – briefly describe your event and event activities:

EVENT DATES REQUEST
Please note the requested event dates, including set-up and tear-down dates, for the next three (3) years. Date requests are not guaranteed.

YEAR ONE EVENT DATE(S):

Set-Up Date(s):

Event Date(s):

Clean-Up Date(s):

YEAR TWO EVENT DATE(S):

Set-Up Date(s):

Event Date(s):

Clean-Up Date(s):

YEAR THREE EVENT DATE(S):

Set-Up Date(s):

Event Date(s):

Clean-Up Date(s):

Please provide a brief explanation detailing a necessity for holding your event during the date(s) listed above:

I certify that the information contained herein is true and correct to the best of my knowledge.

Name/Company Representative
Signature Date
July 12-14, 2024
July 15-21, 2024
July 22-24, 2024
July 14-20, 2025
July 11-13, 2025
July 21-23, 2025
July 13-19, 2026
July 20-22, 2026
July 10-12, 2026
Powered by some of the most dynamic and elite athletes in the world, the AVP is the premier professional beach volleyball organization and longest-running domestic beach volleyball tour in the United States. Founded in 1983, the AVP has produced some of the world’s most beloved athletes, including every Olympic medalist in the sport.

The AVP Pro Series Hermosa Beach Open will feature 16-team men’s and women’s fields competing in a double-elimination bracket across three courts from Friday through Sunday.

Elite competition, college recruiting repercussions, USA Junior National Team evaluations, all wrapped into 7 days on one of the most iconic beaches in the world. The top Junior athletes and coaches in the country descend on Hermosa Beach during July to battle for the ultimate crown, the AVP Juniors National Championships.

Andrew Young, Director of Operations
02/23/2023
These dates accomodate the needs of our key stakeholders -- a) athletes, b) media partners, c) sponsors which maximize brand exposure and event opportunities.
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18191 Von Karman • Suite 100 • Irvine • California • 92612 • 949-989-2589 February 22, 2023
Dear Hermosa Beach City Council, Park Commission, and City Staff, We again appreciate the opportunity to partner with the city of Hermosa Beach in hosting the annual AVP Hermosa Beach Open since 2017. We've had massive success since our return and look forward to continuing to build on that success for years to come for the athletes, fans, and the South Bay community.

A huge factor in our successful collaboration with the city (officials, staff, local businesses, and the community) is our long-term agreement, a milestone for the sport. As we submit our long-term agreement renewal, we hope our application is received positively as we continue this journey together.

We truly value our partnership with the city of Hermosa Beach, and we appreciate the spirit of cooperation shown by everyone.

Best Regards,
--Al Lau

CEO, AVP
389
A general overview outlining:
● Event Numbers
● Impact to the Community
● Press / Coverage
● Event Challenges

HERMOSA BEACH OPEN
2022 AVP
-POST-EVENT REPORT390
● Event Dates: July 5 - 10, 2022
● Total Courts - 38
● Total Attendance over 6 days - 60,000
● AVP Jr National Championships
● Sponsor Village
● Pier Plaza 20ft viewing jumbo tron
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Media Coverage - Live & Taped Network/OTT
• 35 Hours of Live Steam Coverage
• Total Broadcast Hours: 26
• Total Broadcast Hours: 26
393
YouTube - Coverage Stats
394
Press, News & Network Coverage
395
604 Million + Impressions
Media Coverage - Clip Analysis
396
-THANK YOU-
-HERMOSA!-
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To the Community Resource Department,
The JVA/BVCA National Championships are seeking a special event long-term agreement for the years of 2024, 2025, and 2026.

Our event has been in Hermosa Beach since 2014 and we are qualified as an impact level 3 event. This event takes place over 5 days with 1 day of set-up. In 2024, it will be our 10th consecutive year in Hermosa Beach.

Hermosa Beach is known as the mecca of beach volleyball and the JVA & BVCA has been a leader in developing and hosting events for female athletes between the ages of 10 and 18 years old. Our Hermosa Beach Championship event gives these young women the opportunity to compete at the highest level and showcase their skills to college coaches in attendance. Many of them achieve their goals of playing in the NCAA after playing in our event.

The JVA/BVCA National Championship is the largest juniors beach volleyball tournament in the nation and this is a direct result of our outstanding partnership with the Hermosa Beach Community. Hermosa Beach is the ideal setting for our family friendly event that promotes a healthy lifestyle and draws participants from across the country to compete in beach volleyball and vacation at the same time. The Hermosa Beach Community is very supportive and several residents cheer on several of the local south bay athletes and enjoy watching the next up and coming players. Each year athletes earn scholarships to the top colleges in the country like UCLA, USC, Pepperdine, LMU, Hawaii, Cal Poly, Stanford, and Cal Berkely through our tournament.

Our event is supported by local coaches and former Olympians that live in the South Bay and train juniors’ athletes. Stein Metzger, Eric Fonoimoana, Holly McPeak, and Barbara Fontana are some of the top coaches in the country and support our national championship. In addition to the great Hall of Fame legendary players turned coaches, the Hermosa Beach junior players represent some of the most talented beach athletes in the country. Clubs from across the county look forward to competing against the highest-ranked athletes every year in Hermosa.

Over the 5 days of our national championship, our event will host 450-550 teams participating and bring 1000 families (95% are out of town), 80 NCAA college coaches, 200 club coaches and 80 beach clubs to Hermosa Beach. We estimate each family spends $2000-$3500 in Hermosa for a 5-day trip and this event brings an estimated economic impact of 3 million dollars to the Hermosa Beach Community Our JVA/BVCA National Championships are supported by several local businesses and hotels. Our host hotel is the Beach House, and our coach’s social banquet has been hosted at the Underground or Hennessey’s. Over the past 10 years we have developed great relationships with the local businesses in Hermosa Beach and we are grateful for their support in feeding and housing our staff and participants throughout the tournament. The business community of Hermosa Beach has been amazing and our members rave each year about all that Hermosa has to offer. We hope to continue building this strong relationship that benefits both our youth and the City of Hermosa in a positive way.

The JVA and BVCA believe Hermosa Beach is the perfect place to host a 1000 amazing families and supporting the top-ranked girls beach volleyball athletes in the country and the NCAA college and club coaches, all while promoting a healthy lifestyle, community engagement, and bringing the entire Hermosa Beach Volleyball community together.
403
Sincerely,
Jeff Smith BVCA founder and JVA board member
Home | Junior Volleyball Association (jvavolleyball.org) www.beachvolleyballclubs.com
404
Economic Impact in Hermosa.

Applicants will be requested to demonstrate a positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and • Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Over the 5-day period, the JVA/BVCA hosts over 1000 participants with their families, of which 95% are out of town. We have 80 NCAA college coaches, 200 club coaches and directors that are all searching for lodging in Hermosa Beach. The Beach House is our host hotel and several of our members are staying at the Grandview, Hotel Hermosa, Hampton Inn, Sea Sprite and more. Hotel costs from $250-$550 a night and multiply that 1200 people lodging in Hermosa and it comes to 1.5 million at the low end to 2.5 million dollars spent over 5 days just on lodging. Several families are there for 6 or 7 days.

During the event, several of the participants, families, and spectators will eat breakfast, lunch, and dinner at the Hermosa restaurant by the pier for 5 days. I am conservatively estimating $200,000 a day on food, and shopping. The JVA and BVCA spend $20,000 on food and drinks feeding the staff and social party at the Underground or Hennessey. I feel conservatively that our members spend about 1.2 million eating and shopping in Hermosa Beach.

Fun Fact, I do know some of our members have bought 2nd homes here because of our event and the positive experience in Hermosa Beach.

I don’t know hard numbers from each restaurant, but I feel the businesses of Hermosa will verify those estimates. I am estimating that the JVA/BVCA brings in above 3 million dollars of economic impact over the 5-6 days of our event.

Thanks
Jeff Smith
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To Whom It May Concern,
Hermosa Beach Friends of the Parks has three annual signature events that have all previously been approved for Long Term Agreements with the City of Hermosa Beach. The three events are Movies at the Beach, Pumpkins in the Park & Pets in the Park. All three events have demonstrated success in and have proven to be of great value to the local Hermosa and South Bay community.

In fact, Friends of the Parks was used as a case study when the city of Hermosa Beach decided to come up with the LTA process itself. Given the type of organization and type of events - it was determined that our signature events would meet all of the criteria for entering a long term agreement with the City.

We are submitting a request to renew an LTA for all three signature events (Movies at the Beach, Pumpkins in the Park & Pets in the Park) for 2024 - 2026. All three events were previously granted LTA status through 2024.

All three events take place in different places (Valley Park, Edith Rodaway Park & the Beach) in beautiful Hermosa Beach. All three have occured over a number of years and have demonstrated success with their event model, attendance and structure.

We look forward to continuing to collaborate with the City of Hermosa Beach and the Parks and Recreation Department in delivering successful fun community events.

Thanks in advance for your review & consideration.

Sincerely,
Hermosa Beach Friends of the Parks
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Attachment 13: Long-term Agreement Requests

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Organization Event Event Description Event Date Requests (Including Load-in and Load-out Dates)
New or Renewal
Mychal’s Learning
Place
California Great
Santa Stroll
5K run, walk or stroll
along the Strand to
benefit Mychal's
Learning Place with
participants dressed
in Santa Suits
December 14, 2024;
December 13, 2025; and
December 12, 2026
New
Great Autos of
Yesteryear
Classic Car Show Classic cars from all
eras featured on Pier
Plaza
May 4, 2024;
May 3, 2025; and
May 2, 2026
Renewal
The Jewish
Community Center
Community
Chanukah
Celebration
Music,
entertainment,
family-friendly
activities, and lighting
of the menorah on
Pier Plaza
December 23, 2024 through January 3, 2025;
December 10 through 23, 2025; and
December 2 through 14, 2026
Renewal
Fine Arts Group of
Hermosa Beach
Fine Arts Festival Artists booths, a
student art exhibit,
face painting, and art
activities for kids on
the Community
Center Lawn
June 7, 2024 through June 9, 2024;
June 6, 2025 through June 8, 2025; and
June 12, 2026 through June 14, 2026
Renewal
413
Attachment 13: Long-term Agreement Requests

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Organization Event Event Description Event Date Requests (Including Load-in and Load-out Dates)
New or Renewal
Hermosa Beach
Education Foundation
Hearts of
Hermosa
Annual fundraiser for
the Hermosa Beach
Education
Foundation including
an auction, dinner,
drinks and dancing in
the Community
Center parking lot
March 29, 2024 through March 31, 2024;
March 28, 2025 through March 30, 2025; and
March 27, 2026 through March 29, 2026
Renewal
International Surf Festival Physical fitness
activities with events
across the four South
Bay beach cities
July 31, 2024 through Sunday, August 5, 2024;
July 30, 2025 through August 4, 2025; and
July 29, 2026 through August 2, 2026
Renewal
Skechers Foundation Skechers
Pier to Pier
Friendship Walk
A walk along the
Strand to benefit the
Friendship
Foundation and
public education
October 20, 2024;
October 19, 2025; and
October 18, 2026
New
Spyder Surf Shops Spyder Surf Fest A festival on Pier
Plaza with a fashion
show, surf industry
vendor booths, and
giveaways and
prizes as part of the
Surfers Walk of
Fame Weekend
April 27, 2024;
April 26, 2025; and
April 25, 2026
Renewal
414
Attachment 13: Long-term Agreement Requests

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Organization Event Event Description Event Date Requests (Including Load-in and Load-out Dates)
New or Renewal
MESP Inc. Triathlon A 1/4 mile ocean
swim, a 10 mile bike
ride, and a 3 mile run
on the strand
August 9, 2024 through August 11, 2024;
August 8, 2025 through August 10, 2025; and
August 7, 2026 through August 9, 2026
New
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TENTATIVE
2024 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]
416
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
January 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
417
Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29
February 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
418
March 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29
Hearts of Hermosa
Community Center
(Load-in)
Impact Level III
30 Hearts of Hermosa
Community Center
Impact Level III
31 Hearts of Hermosa
Community Center
(Load-out)
Impact Level III
419
April 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
Spyder Surf Fest
Pier Plaza
Impact Level III
28 29 30
420
May 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
Classic Car Show
Schumacher Plaza &
Pier Plaza
Impact Level II
Pets in the Park
Valley Park
Impact Level II
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
421
June 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
Fine Arts Festival
Community Center Lawn
(Load-in)
Impact Level III
8 Fine Arts Festival
Community Center Lawn
Impact Level III
9 Fine Arts Festival
Community Center Lawn
Impact Level III
10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 422
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
12 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
13 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
14 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
15 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
16 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
17 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
18 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
19 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
20 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
21 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
22 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
23 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
24 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
25 26 27
28 29

30 31
International
Surf Festival
North & South of Pier
(Load-in)
Impact Level III

July 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
423
August 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 International
Surf Festival
North & South of Pier
(Load-in)
Impact Level III
2 International
Surf Festival
North & South of Pier
Impact Level III
3 International
Surf Festival
North & South of Pier &
North Volleyball Courts (CBVA)
Impact Level III
4 International
Surf Festival
North & South of Pier
Impact Level III
5 International
Surf Festival
North & South of Pier
(Load-out)
Impact Level III
6 7 8 9
Triathlon
Downtown
(Load-in)
Impact Level III
10 Triathlon
Downtown
(Load-in)
Impact Level III
11 Triathlon
Downtown
Impact Level III
12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
424
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
Movies at the Beach
South of Pier
(Load-in)
Impact Level III
7 Movies at the Beach
South of Pier
Impact Level III
8 9 10 11 12 13 14
Movies at the Beach
South of Pier
Impact Level III
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
September 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
425
October 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
Pumpkins in the Park
Edith Rodaway Park
Impact Level II
20 Skechers Pier to Pier
Friendship Walk
Strand (North of Pier) &
Pier Plaza
Impact Level III
21 22 23 24 25 26
27 28 29 30 31
426
Sun Mon Tue Wed Thu Fri Sat
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
November 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
427
December 2024 Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
California Great
Santa Stroll
Strand North of Pier &
Pier Plaza
Impact Level III
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 *Community
Chanukah Celebration*
Pier Plaza &
Greenwood Park
Impact Level II
30 31
*Menorah installation at Greenwood Park is Monday, December 23 2024, and the Menorah is removed Friday, January 3, 2025 428

TENTATIVE
2025 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]
429
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
January 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
430
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28
February 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
431
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28
Hearts of Hermosa
Community Center
(Load-in)
Impact Level III
29 Hearts of Hermosa
Community Center
Impact Level III
30 Hearts of Hermosa
Community Center
(Load-out)
Impact Level III
31 March 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
432
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
Spyder Surf Fest
Pier Plaza
Impact Level III
27 28 29 30
April 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
433
Sun Mon Tue Wed Thu Fri Sat
1 2 3
Classic Car Show
Schumacher Plaza &
Pier Plaza
Impact Level II
Pets in the Park
Valley Park
Impact Level II
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
May 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
434
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
Fine Arts Festival
Community Center Lawn
(Load-in)
Impact Level III
7 Fine Arts Festival
Community Center Lawn
Impact Level III
8 Fine Arts Festival
Community Center Lawn
Impact Level III
9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
June 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
435
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 7 8 9 10

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
11 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
12 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
13 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
14 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
15 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
16 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
17 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
18 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
19 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
20 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
21 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
22 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
23 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
24 25 26
27 28 29 30 International
Surf Festival
North & South of Pier
(Load-in)
Impact Level III
31 International
Surf Festival
North & South of Pier
(Load-in)
Impact Level III
July 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
436
Sun Mon Tue Wed Thu Fri Sat
1 International
Surf Festival
North & South of Pier
Impact Level III
2 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(CBVA)
Impact Level III
3 International
Surf Festival
North & South of Pier
Impact Level III
4 International
Surf Festival
North & South of Pier
(Load-out)
Impact Level III
5 6 7 8
Triathlon
Downtown
(Load-in)
Impact Level III
9 Triathlon
Downtown
(Load-in)
Impact Level III
10 Triathlon
Downtown
Impact Level III
11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 August 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
437
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
Movies at the Beach
South of Pier
(Load-in)
Impact Level III
6 Movies at the Beach
South of Pier
Impact Level III
7 8 9 10 11 12 13
Movies at the Beach
South of Pier
Impact Level III
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
September 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
438
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 7 8 9 10 11
Pumpkins in the Park
Edith Rodaway Park
Impact Level II
12 13 14 15 16 17 18
19 Skechers Pier to Pier
Friendship Walk
Strand (North of Pier) &
Pier Plaza
Impact Level III
20 21 22 23 24 25
26 27 28 29 30 31
October 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
439
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 November 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
440
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11 12 13
California Great
Santa Stroll
Strand North of Pier &
Pier Plaza
Impact Level III
14 Community
Chanukah Celebration*
Pier Plaza &
Greenwood Park
Impact Level II
15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
December 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
*Menorah installation at Greenwood Park is Wednesday, December 10, and the Menorah is removed Tuesday, December 23 , 2025. 441

TENTATIVE
2026 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]
442
Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
January 2026 Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
443
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
February 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
444
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27
Hearts of Hermosa
Community Center
(Load-in)
Impact Level III
28 Hearts of Hermosa
Community Center
Impact Level III
29 Hearts of Hermosa
Community Center
(Load-out)
Impact Level III
30 31
March 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
445
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
Spyder Surf Fest
Pier Plaza
Impact Level III
26 27 28 29 30
April 2026 Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
446
Sun Mon Tue Wed Thu Fri Sat
1 2
Classic Car Show
Schumacher Plaza &
Pier Plaza
Impact Level II
Pets in the Park
Valley Park
Impact Level II
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31 May 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
447
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11 12
Fine Arts Festival
Community Center Lawn
(Load-in)
Impact Level III
13 Fine Arts Festival
Community Center Lawn
Impact Level III
14 Fine Arts Festival
Community Center Lawn
Impact Level III
15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
June 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
448
July 2026
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 7 8 9

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
10 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
11 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
12 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
13 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
14 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
15 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
16 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
17 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
18 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
19 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
20 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
21 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
22 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
23 24 25
26 27 28 29 International
Surf Festival
North & South of Pier
(Load-in)
Impact Level III
30 International
Surf Festival
North & South of Pier
(Load-in)
Impact Level III
31 International
Surf Festival
North & South of Pier
Impact Level III
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
449
Sun Mon Tue Wed Thu Fri Sat
1 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(CBVA)
Impact Level III
2 International
Surf Festival
North & South of Pier
Impact Level III
3 International
Surf Festival
North & South of Pier
(Load-out)
Impact Level III
4 5 6 7
Triathlon
Downtown
(Load-in)
Impact Level III
8 Triathlon
Downtown
(Load-in)
Impact Level III
9 Triathlon
Downtown
Impact Level III
10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
August 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
450
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 7 8 9 10 11
Movies at the Beach
South of Pier
(Load-in)
Impact Level III
12 Movies at the Beach
South of Pier
Impact Level III
13 14 15 16 17 18 19
Movies at the Beach
South of Pier
Impact Level III
20 21 22 23 24 25 26
27 28 29 30
September 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
451
Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6 7 8 9 10
Pumpkins in the Park
Edith Rodaway Park
Impact Level II
11 12 13 14 15 16 17
18 Skechers Pier to Pier
Friendship Walk
Strand (North of Pier) &
Pier Plaza
Impact Level III
19 20 21 22 23 24
25 26 27 28 29 30 31
October 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
452
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30
November 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
453
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 Community
Chanukah Celebration*
Pier Plaza &
Greenwood Park
Impact Level II
7 8 9 10 11 12
California Great
Santa Stroll
Strand North of Pier &
Pier Plaza
Impact Level III
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
December 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
*Menorah installation at Greenwood Park is Wednesday, December 2 and the Menorah is removed Monday, December 14, 2025. 454

TENTATIVE
2023 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]
455
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
17 18 19 20 21
SCVA Winter Series
North Volleyball Courts
22 23 24 25 26 27 28
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Sidewalk Sale
Hermosa Avenue, Pier Avenue &
Pier Plaza
Impact Level II
29 Sidewalk Sale
Hermosa Avenue, Pier
Avenue & Pier Plaza
Impact Level II
30 31
January 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
456
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
5 6 7 8 9 10 11
SCVA Winter Series
North Volleyball Courts
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
27 28
February 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
457
Sun Mon Tue Wed Thu Fri Sat
1 2
Beach Tennis
Tournaments
Beach Tennis Courts
(Load-in)
3 Beach Tennis
Tournaments
Beach Tennis Courts
4 HBLL Opening Day
Clark Field
Impact Level II
Beach Tennis
Tournaments
Beach Tennis Courts
5 Beach Tennis
Tournaments
Beach Tennis Courts
6 RUHS Girls Beach
Volleyball Matches
North Volleyball Courts
7 8 9 10 11 St. Patrick’s Day
Parade
Downtown
Impact Level III
12 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
13 14 15 16 17 18 State of the Art
Cypress Ave. & 6th St.
19 20 21 22 23
RUHS Girls Beach
Volleyball Matches
North Volleyball Courts
24 Hearts of Hermosa
Community Center
(load-in)
Impact Level III
RUHS Girls Beach
Volleyball Matches
North Volleyball Courts
25 Hearts of Hermosa
Community Center
Impact Level III
SoCal Beach Foundation
North Volleyball Courts
26 Hearts of Hermosa
Community Center
(load-out)
Impact Level III
CBVA
North Volleyball Courts
27 28 29
RUHS Girls Beach
Volleyball Matches
North Volleyball Courts
30 31
March 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
458
Sun Mon Tue Wed Thu Fri Sat
1 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
2 3
RUHS Girls Beach
Volleyball Matches
North
Volleyball Courts
4 RUHS Girls Beach
Volleyball Matches
North
Volleyball Courts
5 RUHS Girls Beach
Volleyball Matches
North
Volleyball Courts
6 RUHS Girls Beach
Volleyball Matches
North
Volleyball Courts
7 8 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
You Are Enough 5K
Strand (North of Pier) &
Schumacher Plaza
9 Easter Sunrise Mass
South of Pier
10 11 12 13 Beach Tennis
Tournaments
Beach Tennis Courts
(Load-in)
14 Beach Tennis
Tournaments
Beach Tennis Courts
15 Beach Tennis Tournaments
Beach Tennis Courts
CBVA
North Volleyball Courts
16 Beach Tennis
Tournaments
Beach Tennis Courts
17 18 19 20 21
Surfers Walk of Fame
Kick-off Party
Community Theatre
impact Level II
22 Surfer’s Walk of Fame
Spyder Surf Fest
Pier Plaza
Impact Level III
23 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Waterman's South Bay
Surf Series Contest
South of Pier
24 25 26 27 28 29
Dolphin Dash
Strand (North of Pier) &
Schumacher Plaza
30 April 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
459
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 Endless Summer
Classic Car Show
Schumacher Plaza &
Pier Plaza
Impact Level II
7 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
8 9 10 11 12 13
SoCal Beach Foundation
North Volleyball Courts
Night at the Ballpark
Clark Field
Impact Level II
14 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
15 16 17 18 19 20
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
21 CBVA
North Volleyball Courts
22 23 24 25 26 Fiesta Hermosa
Downtown
(Load-in)
Impact Level III
27 Fiesta Hermosa
Downtown
Impact Level III
CBVA
Volleyball Tournament
North Volleyball Courts
28 Fiesta Hermosa
Downtown
Impact Level III
CBVA
Volleyball Tournament
North Volleyball Courts
29 Fiesta Hermosa
Downtown
Impact Level III
CBVA
Volleyball Tournament
North Volleyball Courts
30 31
May 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
460
Sun Mon Tue Wed Thu Fri Sat
1 2 Beach Tennis
Tournaments
Beach Tennis Courts
(Load-in)
3 Beach Tennis
Tournaments
Beach Tennis Courts
South Bay Paddle
South of Pier
4 Beach Tennis
Tournaments
Beach Tennis Courts
Hermosa Beach
Little League Closing Day
Clark Field
Impact Level II
5 6 7 8 9 Fine Arts Festival
Community Center Lawn
(Load-in)
Impact Level III
10 Fine Arts Festival
Community Center Lawn
Impact Level III
SCVA Spring
Championships Tournament
North Volleyball Courts
11 Fine Arts Festival
Community Center Lawn
Impact Level III
12 13 14 15 16 17
18 19
USAV Beach Trials
North Volleyball Courts
20 USAV Beach Trials
North Volleyball Courts
21 USAV Beach Trials
North Volleyball Courts
22 USAV Beach Trials
North Volleyball Courts
23 24
Nothing Weekend
25 Nothing Weekend
26 27 28 AVP
North & South
Volleyball Courts
(Load-in)
Impact Level III
29 AVP
North & South
Volleyball Courts
(Load-in)
Impact Level III
30 AVP
North & South
Volleyball Courts
(Load-in)
Impact Level III
June 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
461
Sun Mon Tue Wed Thu Fri Sat
1 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
2 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
3 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
4 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
5 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
6 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
7 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
8 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
9 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
10 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
11 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
12 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
13 JVA & BVCA
National Championships
North & South
Volleyball Courts
(Load-in)
Shakespeare by the Sea
Valley Park
Impact Level I
14 JVA & BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
15 JVA & BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
16 JVA & BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
17 JVA & BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
18 JVA & BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
19 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
20 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
21 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
22 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
23 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
24 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
25 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
26 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
27 28 29
SmackFest
South Volleyball Courts
30 31
July 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
462
Sun Mon Tue Wed Thu Fri Sat
1 2 International
Surf Festival
North & South of Pier
(Load-in)
Impact Level III
3 International
Surf Festival
North & South of Pier
(Load-in)
Impact Level III
4 International
Surf Festival
North & South of Pier
Impact Level III
5 International
Surf Festival
North & South of Pier &
North Volleyball Courts (CBVA)
Impact Level III
Sidewalk Sale
Hermosa Avenue, Pier Avenue &
Pier Plaza
Impact Level III
6 International
Surf Festival
North & South of Pier
Impact Level III
Sidewalk Sale
Hermosa Avenue, Pier
Avenue & Pier Plaza
Impact Level III
7 International
Surf Festival
North & South of Pier
(Load-out)
Impact Level III
8 9 10 11 Triathlon
Downtown
(Load-in)
12 Triathlon
Downtown
(Load-in)
Glow Ride for Cystic Fibrosis
Strand (North of Pier)
13 Triathlon
Downtown
CBVA
North Volleyball Courts
14 15 16 17 18 Beach Tennis
Tournaments
Beach Tennis Courts
(Load-in)
19 Beach Tennis
Tournaments
Beach Tennis Courts
20 Beach Tennis
Tournaments
Beach Tennis Courts
21 22 23 24 25 26
Nothing Weekend
27 Nothing Weekend
28 29 30 31
August 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
463
September 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2
CBVA
Volleyball Tournament
North Volleyball Courts
3 CBVA
Volleyball Tournament
North Volleyball Courts
4 5 6 7 8 Movies at the Beach
South of Pier
(Load-in)
Impact Level III
9 Best Day Foundation
Beach Day
South of Pier
Impact Level II
Movies at the Beach
South of Pier
Impact Level III
10 Best Day Foundation
Beach Day
South of Pier
Impact Level II
11 12 13 14 15 16 Coastal
Cleanup Day
Schumacher Plaza,
North and South of Pier
Impact Level I
Hermosa Harmony Festival
South of the Pier
17 18 19 20 21 22 Movies at the Beach
South of Pier
(Load-in)
Impact Level III
23 Movies at the Beach
South of Pier
Impact Level III
24 25 26 27 28 29 30 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Locale 90254
Hermosa Avenue, & Lot A
Impact Level III
464
Sun Mon Tue Wed Thu Fri Sat
1 Locale 90254
Hermosa Avenue, & Lot A
Impact Level III
2 3 4 5 6 7
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Walk for Alzheimer’s
Strand (North of Pier) &
Pier Plaza
8 9 10 11 12 13 Beach Tennis
Tournaments
Beach Tennis Courts
(Load-in)
Community Movie Night
Community Center
Impact Level I
14 Pumpkins in the Park
Edith Rodway Park
Impact Level II
Beach Tennis
Tournaments
Beach Tennis Courts
15 Beach Tennis
Tournaments
Beach Tennis Courts
16 17 18 19 20 21
Volley4Sound
North Volleyball Courts
22 23 24 25 26 27 Beach Tennis
Tournaments
Beach Tennis Courts
(Load-in)
28 Beach Tennis
Tournament
Beach Tennis Courts

29 Skechers Pier to Pier
Friendship Walk
Strand (North of Pier) &
Pier Plaza
Beach Tennis
Tournaments
Beach Tennis Courts
30 31
October 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
465
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
Sandy Sauté
North of the Pier
5 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
6 7 8 9 10 11 Veterans Day
Wreath Laying
Ceremony
Community Center
East Lawn
Impact Level II
12 13 14 15 16 17 Hermosa for the Holidays
Downtown
(Load-in)
Impact Level III
Community Movie Night
Community Center
Impact Level I
18 Hermosa for the Holidays
Downtown
Impact Level III
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
19 Hermosa for the Holidays
Downtown
Impact Level III
20 Hermosa for the Holidays
Downtown
(Load-out)
Impact Level III
21 22 23 24 25
26 27 28 29 30
November 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
466
Sun Mon Tue Wed Thu Fri Sat
1 2 Sand Snowman
Contest
North of Pier
Impact Level I
3 4 5 6 7 8 9 California Great
Santa Stroll
Strand (North of Pier) &
Pier Plaza
10 Community
Chanukah Celebration
Pier Plaza &
Greenwood Park
Impact Level II
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
27 28 29 30
31 December 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
467
Off-Season Monthly Events
(Labor Day – Memorial Day) # of Special Event Days # of Days Available(out of 15) January 4 11
February 3 12
March 13 2
April 15 1
May (through May 28) 9 6
September (from September 5) 7 8
October 9 7
November 7 8
December 4 11
Peak Season (Memorial Day: May 29, 2023– Labor Day: September 4, 2023) # of Special Event Days on the Beach/Strand/Pier Plaza Level I & II Event Days
(not on Level III Event Days)
& City Sponsored/Contracted
(not on Level III, II or I Event Days)
(Maximum of 25)
Level III Event Days
(Maximum of 45) Total # of Event Days
(out of 70 total)
12 41 52
Peak Season Event Limits:

To balance coastal access with events, events on the Beach, Strand and Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day – approximately 100 days over the summer):
o Maximum of 45 days used by Level III Events
o Maximum of 25 days used by Level I and II Events, and City Sponsored/Contracted Events (on days not used by Level III Events) City Sponsored or City Contracted Events, and Long-term Agreement Events are categorized by their Impact Level 468
Chamber Survey
Results
EVENTS
469
EVENTS SURVEY #1
75% were Satisfied to Very Satisfied
with Events
Sales in General
470
Highlights
• The most positive impact on revenue:
• #1 Fiesta Hermosa Memorial Day (by far)
• #2 AVP (June/July) for most businesses, but for other businesses volleyball impacted parking for their customers and hurt revenue
• #1 ask for the future Summer activities: “Concerts on the Beach” • #1 ask for Off-Peak: 1st Thursdays (or another day of the week) • Honorable Mentions Off-Peak:
• Currently Have and Love: Parades, Car shows, Scavenger hunts • New Ideas: Children’s workshops, Dine Hermosa, “Family Beach town stroll” (late night merchant hours for event based on local door to door exploring of shops in their own area) 471
Quote
“It seems like most of our local events affect businesses differently. What might be great for me, will not always be good for other businesses, and vice versa. It's just important that we have fun, unique things going on so
it benefits everyone at some point!"
472
Event
Positive Revenue
Impact
Fiesta Hermosa (Memorial Day) 16
CBVA Volleyball Tournaments (May, August, September) 4
Beach Tennis Tournaments (June, August) 3
DB Events Volleyball Tournament (June) 3
USAV’s U19 World Championship and World University Championship Trials (June) – NEW EVENT IN 2022 3 AVP (June/July) 9
JVA/BVCA National Championship (July) 3
AAU Junior National Girl’s Championship (July) 6
West Coast AAU Junior Olympic Games (July) 1
Supporting Data for the Event Survey Counts
473
EVENTS SURVEY #2
50% were Satisfied to Very Satisfied
with Events
Would like an event like Fiesta
Hermosa Locale in late Sep-Oct
Sales in General
474
Highlights
• The most positive impact on revenue:
• #1 Fiesta Hermosa Labor Day
• #2 Sidewalk Sale
• #1 ask for the future Summer activities: “Concerts on the Beach” • Off-Peak Ideas:
• Sidewalk sales October & January
• Halloween/ Valentines day - decorate windows, city wide parties • Holiday Parades
• Tour busses dropping off international visitors
• Labor Day Fiesta
• Move Labor Day Fiesta to October (Harvestvest)
• Try something new
• Cancel Labor Day Fiesta
475
Event Positive Revenue Impact
West Coast AAU Junior Olympic Games (July) 0
Good World Peace Festival (August) 0
Glow Ride for Cystic Fibrosis (August) 0
International Surf Festival (August) 1
Triathlon (August) 1
Mike’s USLA National Lifeguard and Junior Lifeguard
Championship (August) 3
AEG Beach Sports Rugby (August) 3
Smackfest Volleyball Tournament (July) 5
Sidewalk Sale (August) 9
Fiesta Hermosa (Labor Day) 11
476
Memorandum
Community Resources Department ● 710 Pier Avenue ● Hermosa Beach, CA ● 90254 To: City Council
From: Community Resources Manager Lisa Nichols
Date: May 22, 2023
RE: Supplemental Item: Update to Item XI(q): Approval of Long-term Agreement Negotiations, Attachments 11-14: 2023, 2024, 2025, and 2026 Special Event Calendars
Since the posting of the May 23, 2023 City Council agenda, an update is necessary to Attachments 11-14: 2023, 2024, 2025, and 2026 Special Event Calendars for Item XI(q): Approval of Long-term Agreement Negotiations.

Included as attachments to this supplemental are revised 2023, 2024, 2025, and 2026 Special Event Calendars with adjustments to the Association of Volleyball Professional’s (AVP) event date requests. The adjustments include further details on the activity taking place on each requested date, whether its load-in, event activity, or load-out or a combination of load-in or load-out with event activity.
477
Sun Mon Tue Wed Thu Fri Sat
1 2 Beach Tennis
Tournaments
Beach Tennis Courts
(Load-in)
3 Beach Tennis
Tournaments
Beach Tennis Courts
South Bay Paddle
South of Pier
4 Beach Tennis
Tournaments
Beach Tennis Courts
Hermosa Beach
Little League Closing Day
Clark Field
Impact Level II
5 6 7 8 9 Fine Arts Festival
Community Center Lawn
(Load-in)
Impact Level III
10 Fine Arts Festival
Community Center Lawn
Impact Level III
SCVA Spring
Championships Tournament
North Volleyball Courts
11 Fine Arts Festival
Community Center Lawn
Impact Level III
12 13 14 15 16 17
18 19
USAV Beach Trials
North Volleyball Courts
(PENDING APPROVAL)
20 USAV Beach Trials
North Volleyball Courts
(PENDING APPROVAL)
21 USAV Beach Trials
North Volleyball Courts
(PENDING APPROVAL)
22 USAV Beach Trials
North Volleyball Courts
(PENDING APPROVAL)
23 24
Nothing Weekend
25 Nothing Weekend
26 27 28 AVP
North & South
Volleyball Courts
(Load-in)
Impact Level III
29 AVP
North & South
Volleyball Courts
(Load-in)
Impact Level III
30 AVP
North & South
Volleyball Courts
(Load-in)
Impact Level III
June 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
478
Sun Mon Tue Wed Thu Fri Sat
1 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
2 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
3 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
4 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
5 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
6 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
7 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
8 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
9 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
10 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
11 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
12 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
13 JVA & BVCA
National Championships
North & South
Volleyball Courts
(Load-in)
Shakespeare by the Sea
Valley Park
Impact Level I
14 JVA & BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
15 JVA & BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
16 JVA & BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
17 JVA & BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
18 JVA & BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
19 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
20 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
21 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
22 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
23 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
24 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
25 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
26 AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
27 28 29
SmackFest
South Volleyball Courts
30 31
July 2023
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
479
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
7 8 9 10 11

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
13 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
14 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
15 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
17 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-in)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
18 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-in)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
19 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Pro Event)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
20 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Pro Event)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
21 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Pro Event)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
22 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
23 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
24 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
25 26 27
28 29

30 31
International
Surf Festival
North & South of Pier
(Load-in)
Impact Level III

July 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
480
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 7 8 9 10

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
12 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
13 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
14 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
16 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-in)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III
17 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-in)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
18 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Pro Event)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
19 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Pro Event)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
20 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Pro Event)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
21 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
22 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-in)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
23 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
24 25 26
27 28 29 30 International
Surf Festival
North & South of Pier
(Load-in)
Impact Level III
31 International
Surf Festival
North & South of Pier
(Load-in)
Impact Level III
July 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
481
July 2026
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 7 8 9

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
11 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
12 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
13 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
14 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-in)
Impact Level III

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
15 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-in)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
16 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-in)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
17 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Pro Event)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
18 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Pro Event)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
19 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Pro Event)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
20 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
21 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(South: Junior Event &
North: Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
22 AVP
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
AAU Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Load-out)
Impact Level III
23 24 25
26 27 28 29 International
Surf Festival
North & South of Pier
(Load-in)
Impact Level III
30 International
Surf Festival
North & South of Pier
(Load-in)
Impact Level III
31 International
Surf Festival
North & South of Pier
Impact Level III
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event
482
City Council Regular Meeting (Closed Session - 5:00 PM and Open Session - 6:00 PM) 05-23-23 17:00
Agenda Name Comments Support Oppose Neutral
q) REPORT 23-0291 APPROVAL OF THE COMMENCEMENT OF

SPECIAL EVENT LONG-TERM AGREEMENT NEGOTIATIONS
(Community Resources Manager Lisa Nichols)
2 1 1 0
Sentiments for All Agenda Items
The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown.

Overall Sentiment
Agenda Item: eComments for q) REPORT 23-0291 APPROVAL OF THE COMMENCEMENT OF SPECIAL EVENT LONG-TERM

AGREEMENT NEGOTIATIONS
(Community Resources Manager Lisa Nichols)
Overall Sentiment
Ira Ellman
Location:

Submitted At: 2:25pm 05-23-23
I oppose AVP to get their proposed July dates at the expense of the JVA/BVCA and AAU events. It is imperative for the junior events to hold their tournaments in July due to school scheduling constraints. The AVP 2023 schedule runs from May through October (per their web site). Therefore, AVP should be able to step up and move the Hermosa tournament to any other month of the year. In speaking with various local businesses, most prefer the smaller scope volleyball events. Only recently has AVP added junior events, to the detriment of JVA/BVCA, and this has helped to create the current conflict. Please do not get bullied by the big brand name at the expense of long standing local junior events. Note that AVP was purchased about two years ago by Bally’s – New York Stock exchange – ”Bally's Corporation is a global casino-entertainment company with a growing omnichannel presence of Online Sports Betting and iGaming offerings” 483
Kim Schuermann
Location: 90254, Hermosa Beach
Submitted At: 9:26am 05-23-23
The AVP is great for Hermosa Beach. City staff support the AVP and wish to move forward with them; they should be the primary entity to consider. The economic impact is significant. Hermosa residents love watching beach volleyball in their backyard. Many AVP athletes call Hermosa home, moving here from all over the country to pursue professional beach volleyball within our small town. The AVP has a rich history in Hermosa, dating back to 1984. The AVP runs juniors' programming, making it a 2-1 event. The AVP brings in tourists while also catering to residents who want the entertainment of pro beach volleyball. The AVP gives back via beach cleanups, community outreach, and fan engagement from top athletes. The AVP belongs in Hermosa Beach. 484
From: Curious Workshop
To: City Clerk; Suja Lowenthal
Subject: City Council Meeting 5/23 Agenda Item !
Date: Tuesday, May 23, 2023 1:50:16 PM
Some people who received this message don't often get email from [email protected]. Learn why this is important
Aloha y'all,
It's Andrew down from curious... I was trying to submit a written comment on item Q for tonight's meeting but was confused on the site saying it needed to be in by 12pm the week prior? Is that new?

ANYWAYS
Regarding item Q for the AVP/JVA contract and who receives the July calendar. Both my husband Bryce and I strongly encourage the contract to go towards the JVA for July.

Historically from our views and books when AVP comes to town the promise of business for the City but that has been not the case. They come in, use their own vendors and barely leave the beach area. In and out. They don't support the full business districts of Hermosa Beach.

JVA however is a wonderful event that brings many families that stay, play, dine and enjoy the full extent of the City. And aren't those the mottos of our city? We have several customers who look forward to their annual trip to Hermosa Beach for their child's tournaments and enjoy all their favorite places.

So we ask that the event goes towards JVA.
-Andrew
--
curious...
128 Pier Avenue
Hermosa Beach, CA 90254
P. (310) 372-8452
instagram.com/curiousworkshop
curiousworkshop.com
E. [email protected]
485
City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0305
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023
ADOPTION OF ORDINANCE NO. 23-XXXX OF THE

CITY COUNCIL OF THE CITY OF HERMOSA BEACH,

CALIFORNIA INCREASING PARKING METER RATES AND

FINDING THE SAME EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
(Finance Director Viki Copeland)
Recommended Action:

Staff recommends City Council:

1. Waive second reading and adopt Ordinance No. 23-XXXX “An Ordinance of the City Council of the City of Hermosa Beach, California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act.” (Attachment 1); and

2. Direct City Clerk to publish a summary ordinance.

Executive Summary:

Considering the recommendations included in the 2019 Coastal Zone Parking Management Study, City Council discussion, and recommendations from its January 31, 2022 Parking Study Session, February 28, 2023, March 14, 2023, March 28, 2023, and May 9, 2023 meetings, staff presents the item to adopt revised hourly parking meter and parking lot rates and hours of operation for the meters.

Background:

At its February 28, 2023 meeting, City Council discussed various issues related to parking in the City including parking meter rates. As discussed at the prior meeting, metered and pay-by-space parking is currently available for $1.25 per hour, daily 10 a.m. to 8 p.m., and $1.50 per hour, daily 8 p.m. to 2 a.m. in City lots, the downtown parking structure, and along streets and alleys. These rates were approved in 2010 and 2016, respectively. The dual-rate structure implements a demand-based pricing program where silver post meters in higher demand areas cost 25 cents more during peak high usage hours.

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The following table details the history of meter rate increases.

Meter Rates-History of Rate Increases
Year of Last Increase Rate
2001 $.75/hour
2003 $1.00/hour
2010 $1.25/hour
2016 $1.50/hour Demand pricing implemented from 8 p.m. to 2 a.m. for Upper Pier Avenue, Hermosa Avenue, Lots A, B, D, and silver meters
The table below shows a survey of meter rate comparisons with other cities.

Meter/Pay by Space
City Location Rate
Hermosa Beach Upper Pier, Hermosa Avenue-10 a.m.-8 p.m./8 p.m.-2 a.m. $1.25/$1.50 Lot A, B & D (silver meters) 10 a.m.-8 p.m./8 p.m.-2 a.m. $1.25/$1.50 Lot D-yellow meters only, F, G & All Other Meters, 10a.m.- 2a.m.
$1.25
24-hour yellow meters and residential one--hour time limit spaces
$5/day
Manhattan
Beach
On-Street Meters Citywide $2.00
County Parking Lots/Meters $2.50
Redondo Beach Street Meters: Redondo Bike Path, North Harbor Drive, George Freeth Way, Veterans Park (Lot)
$1/40 min;
$.25/10 min;
$.10/4 min;
$.05/2 min
Parking Meter Permit thru 9/21, non-transferrable,
numbered parking sticker, CA plates only
$110/Annual
per vehicle. 4
hr. limit
Santa Monica On-Street Meters Citywide $1.25
Downtown/Beach Meter Zones$2.50
West Hollywood All Streets
Per 15 Minutes $0.50
Per Hour, 5-minute grace between transactions $2.00
Outdoor Dining Parking Meter Fee (Restaurants)
Daytime Hourly Rate per Parking Meter $0.54
Evening Hourly Rate per Parking Meter $0.32
Annual Flat Rate per Non-Enforcement Hour $107.50
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hr. limit
Santa Monica On-Street Meters Citywide $1.25
Downtown/Beach Meter Zones$2.50
West Hollywood All Streets
Per 15 Minutes $0.50
Per Hour, 5-minute grace between transactions $2.00
Outdoor Dining Parking Meter Fee (Restaurants)
Daytime Hourly Rate per Parking Meter $0.54
Evening Hourly Rate per Parking Meter $0.32
Annual Flat Rate per Non-Enforcement Hour $107.50
Annual Renewal Fees Subject to the LA-Long Beach-Santa
Ana Area CPI Increase
Culver City Areas where employee parking is scarce, and where businesses, by petition, opted for employee parking
$0.25 per
hour
Areas with high-turnover, food pick-up in the Downtown
area
$0.75 per 15
minutes
Outside of the Downtown area $1.00 per
hour
Downtown area $1.50 per
hour
After completing its deliberations, City Council introduced on first reading a rate increase to $2.00/ $2.50 per hour to align with current parking rates in other nearby coastal cities, while maintaining the demand pricing structure. However, the language in the presented ordinance did not entirely reflect the current demand-based pricing locations. Staff brought this item back at the March 14, 2023 City Council meeting. There was still agreement that the rates should be raised to $2.00/$2.50 per hour and there was also agreement that demand-based pricing should be instituted citywide at all meters between the hours of 8 p.m. and 2 a.m.

At its March 28, 2023 meeting, a majority of the City Council reached a consensus on an 8 a.m. start time and introduced on first reading Ordinance No. 23-XXXX. At its May 9, 2023 meeting, City Council introduced and waived first reading of the amended ordinance to retain the start time for metered parking as 10:00 a.m.

Meeting Date Description
June 6, 2018 The City Council held a Budget Workshop, with a Five-Year Financial Forecast, including recommendations for increased citation fines. At that time, the City Council requested a survey for all parking violations.

December 17, 2019 The City Council accepted the Coastal Zone Parking Assessment Study recommendations; directed staff to return to Council and the applicable City Commissions with the related implementation actions for each of the near-term recommendations; and directed staff to incorporate the policy recommendations into the Draft Local Coastal Program and, if appropriate, draft an amendment to the City’s Coastal
Development Permit for the Preferential Parking Program and Remote Beach Park and Ride System.

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Meeting Date Description
June 6, 2018 The City Council held a Budget Workshop, with a Five-Year Financial Forecast, including recommendations for increased citation fines. At that time, the City Council requested a survey for all parking violations.

September 14, 2021 The City Council approved amending and updating the City’s Certified Coastal Land Use Plan, focused on the Mobility Element, and authorized submittal to the California Coastal Commission.

September 28, 2021 The City Council requested that City Parking Programs and Parking Management be discussed at a future meeting.

January 31, 2022 The City Council reviewed and discussed the status and priorities of the 12 recommendations in the Parking
Management Study and challenges of coordinating these
efforts with goals of Plan Hermosa and the City’s efforts to certify a Local Coastal Program with the Coastal Commission.

Council directed staff to move forward with the sale of the renewal of the 2022-2023 residential and employee parking permits; place an item on a future agenda to enable Council to consider a fee increase; and restrict the out-of-state vehicles except for active military.

November 3, 2022 The City Council awarded a contract for mobile parking payment systems (Pay-By-App) to ParkMobile, LLC and
directed staff to explore opportunities to utilize the system to provide real-tome parking availability information to the public.

November 29, 2022 The City Council approved the conclusion of all incentives for public electric vehicle charging and implementation of
charging fees for electricity usage at public chargers.

February 28, 2023 The City Council approved changes to the City’s residential parking permit program, employee permit program, and
hourly parking meter and parking lot rates.

March 14, 2023 The City Council gave City Manager or designee the discretion to waive the vehicle registration requirement, upon showing a good cause, amending the previously adopted
resolution.

March 28, 2023 The City Council approved the introduction and waived the first reading of an ordinance entitled “Ordinance of the City Council of the City of Hermosa Beach, California Increasing City of Hermosa Beach Page 4 of 7 Printed on 5/18/2023
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November 29, 2022 The City Council approved the conclusion of all incentives for public electric vehicle charging and implementation of
charging fees for electricity usage at public chargers.

February 28, 2023 The City Council approved changes to the City’s residential parking permit program, employee permit program, and
hourly parking meter and parking lot rates.

March 14, 2023 The City Council gave City Manager or designee the discretion to waive the vehicle registration requirement, upon showing a good cause, amending the previously adopted
resolution.

March 28, 2023 The City Council approved the introduction and waived the first reading of an ordinance entitled “Ordinance of the City Council of the City of Hermosa Beach, California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act” with a start time of 8:00 a.m. for parking meters in the City. Council also directed staff to create an annual parking pass for parking meter spaces only during the hours of 8:00 a.m. to 10:00 a.m. Early Bird Sticker at a fee of $180 per year, and to implement the sale of this parking pass.

May 9, 2023 The City Council introduced and waived first reading as amended of an ordinance entitled “Ordinance of the City Council of the City of Hermosa Beach, California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act”, with a modification to retain the start time for metered parking as 10:00 a.m.

Discussion:

Presented for City Council’s consideration for adoption is an ordinance which would eliminate the bifurcated approach and implement demand-based pricing for all meters in the City regardless of location and operational hours for meters commencing at 10 a.m. and terminating at 2 a.m. daily (Attachment 1).

Environmental Determination
Pursuant to the California Environmental Quality Act (“CEQA”), the City finds that there is no evidence that the Project would have a significant effect on the environment. Thus, pursuant to CEQA Guidelines section 15061 (b)(3), it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Furthermore, section 15273 of the CEQA Guidelines states that CEQA does not apply to modification of fees by public agencies for meeting operating expenses or financial needs.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Mobility Element
Goal 4. A parking system that meets the parking needs and demand of residents, visitors, City of Hermosa Beach Page 5 of 7 Printed on 5/18/2023 powered by Legistar™490
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Goal 4. A parking system that meets the parking needs and demand of residents, visitors, and employees in an efficient and cost-effective manner.

Policies:
· 4.2 Encourage coastal access. Ensure parking facilities and costs of such facilities are not a barrier to beach access by the public.
· 4.3 Reduce impacts. Reduce spillover parking impacts due to employee parking and seasonal event-based demands.
· 4.4 Preferential parking program. Periodically study and evaluate the current inventory of public parking supply and update the preferential parking program. · 4.6 Priority parking. Provide priority parking and charging stations to accommodate the use of Electric Vehicles (EVs), including smaller short-distance neighborhood electric vehicles. · 4.7 Parking availability. Optimize parking availability through dynamically adjusted pricing and new technology to manage available spaces for short-term parking use to encourage rates of turnover that are responsive to fluctuating demands. · 4.8 Ensure commercial parking. Ensure that prime commercial parking spaces are available for customers and other short-term users throughout the day. · 4.9 Encourage TDM strategies. Encourage use of transportation demand management strategies and programs such as carpooling, ride hailing, and alternative transportation modes as a way to reduce demand for additional parking supply. · 4.10 Visitor parking information. Manage information about passes and accessing public parking lots to facilitate use by longer-distance visitors with limited transportation choices. · 4.11 Consolidated parking facilities. Consider the development of new small-scale parking structures or shared facilities outside of the Downtown core and incorporate adaptability standards so that they may serve other uses in the future.

Fiscal Impact:

The recommended increase of meter rates from $1.25 per hour, daily 10 a.m. to 8 p.m., and $1.50 per hour, daily 8 p.m. to 2 a.m., to $2.00 per hour and $2.50 per hour to align with current parking rates in other nearby Coastal cities would result in an estimated annual revenue increase of $1,838,489. This estimate would change if the hours of operation or locations or both are changed.

The addition of demand-based pricing of $2.50 per hour from 8 p.m. to 2 a.m. to yellow post meters would result in an estimated annual revenue increase of $174,799. Additional hours of operation from 8 a.m. to 10 a.m. on all meters would result in an estimated annual revenue increase of $815,452.

Updated Fiscal Impact Since March 28, 2023 Meeting:

Based on updated meter reports by time, the recommended increase of meter rates from $1.25 per hour, daily 10 a.m. to 8 p.m., and $1.50 per hour, daily 8 p.m. to 2 a.m., to $2.00 per hour and $2.50 per hour to align with current parking rates in other nearby Coastal cities would result in a revised estimated annual revenue increase of $1,696,823.

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Attachments:

1. Draft Ordinance Increasing Parking Meter Rates and Instituting Demand Pricing City Wide and Establishing Operational Hours

2. Link to June 6, 2018 City Council Budget Workshop (see Draft Forecast and Financial Plan Attachment p.11)

3. Link to December 17, 2019 City Council Staff Report

4. Link to September 14, 2021 City Council Staff Report

5. Link to September 28, 2021 City Council Meeting Agenda

6. Link to January 31, 2022 City Council Parking Study Session Agenda

7. Link to November 3, 2022 City Council Staff Report

8. Link to November 29, 2022 City Council Staff Report

9. Link to February 28, 2023 City Council Staff Report

10. Link to March 14, 2023 City Council Staff Report

11. Link to March 28, 2023 City Council Staff Report

12. Link to May 9, 2023 City Council Staff Report
Respectfully Submitted by: Viki Copeland, Finance Director Concur: Carrie Tai, AICP, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager
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Page 1 of 2 ends

CITY OF HERMOSA BEACH
ORDINANCE NO. 23-XXXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA

BEACH, CALIFORNIA INCREASING PARKING METER RATES AND FINDING

THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT

THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. FINDINGS
A. Pursuant to Vehicle Code § 22508, cities must establish parking meter rates by ordinance.

B. The last time the City of Hermosa Beach considered the parking meter rates in the City was 2016.

C. The City Council received and accepted the Parking Management Study and Recommended Parking Standards for the Coastal Zone in late 2019.

Among other things, this Parking Study recommended that the City maintain its existing dual-rate structure that implements a demand-based pricing program where meters in higher demand areas cost more in the City.

D. In order to better manage the City’s limited parking resources and consistent with parking rates in comparable jurisdictions, parking meter rates need to be increased.

SECTION 2. Parking Meter Rates. Section 10.36.010 (A) of the Hermosa Beach Municipal Code is hereby amended to read as follows:
“A. Parking meter zones are those streets or portions of streets or public parking lots established by Ordinance as zones within which the parking of vehicles may be controlled, regulated, and inspected with the aid of parking meters. In the event that no parking meters are installed in any parking space within such parking meter zones, the maximum time for 493

Page 2 of 2 ends

parking shall be as specified by this code or by Resolution of the City Council.

Parking meter rates shall be set at $2.00 per hour. Between the hours of 8:00 p.m. and 2:00 a.m. daily, parking meter rates shall be set at $2.50 per hour.

The hours of operation for meters throughout the City shall be 10:00 a.m. to 2:00 a.m.”
SECTION 3. Environmental Review. Pursuant to CEQA Guidelines section 15061 (b)(3), it can be seen with certainty that there is no possibility that the activity contemplated by this ordinance may have a significant effect on the environment. Furthermore, section 15273 of the CEQA Guidelines states that CEQA does not apply to modification of fees by public agencies for meeting operating expenses or financial needs.

SECTION 4. Effective Date. This Ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937.

SECTION 5. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.

PASSED, APPROVED and ADOPTED on this 23rd day of May 2023.

Raymond Jackson
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Patrick Donegan
City Clerk City Attorney
494
City Council Regular Meeting (Closed Session - 5:00 PM and Open Session - 6:00 PM) 05-23-23 17:00
Agenda Name Comments Support Oppose Neutral
r) REPORT 23-0305 ADOPTION OF ORDINANCE NO. 23-XXXX OF
THE

CITY COUNCIL OF THE CITY OF HERMOSA BEACH,

CALIFORNIA INCREASING PARKING METER RATES AND

FINDING THE SAME EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
(Finance Director Viki Copeland)
1 0 0 0
Sentiments for All Agenda Items
The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown.

Overall Sentiment
Agenda Item: eComments for r) REPORT 23-0305 ADOPTION OF ORDINANCE NO. 23-XXXX OF THE

CITY COUNCIL OF THE CITY OF HERMOSA BEACH,

CALIFORNIA INCREASING PARKING METER RATES AND

FINDING THE SAME EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
(Finance Director Viki Copeland)
Overall Sentiment
Concerned Resident
Location:

Submitted At: 10:44am 05-23-23
Please explain what the hold up is on the sale of the new Residential Permits? When can we as residents buy our permits? Why hasn't a date been released? Please let us residents that have been here for several years know.

There seems to be a disconnect in communication. At this point into the permitting year is it even worth selling the permits? We usually buy our permits in February and we are now in May? Why hasn't this concern been addressed or discussed? Will the new permits be discounted to half price since we are so far into the season and 495
in some areas they are only required until September 15th? 496
City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0322
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023

ADOPT ORDINANCE ESTABLISHING PERMANENT OUTDOOR PERMIT

PROGRAMS AND DOWNTOWN LANE RECONFIGURATIONS AND

ACCOMPANYING RESOLUTIONS
(Environmental Programs Manager Doug Krauss)
Recommended Action:

Staff recommends City Council continue the Public Hearing to the June 13, 2023 City Council meeting.

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City Council Regular Meeting (Closed Session - 5:00 PM and Open Session - 6:00 PM) 05-23-23 17:00
Agenda Name Comments Support Oppose Neutral
a) REPORT 23-0322 ADOPT ORDINANCE ESTABLISHING

PERMANENT OUTDOOR PERMIT PROGRAMS AND DOWNTOWN

LANE RECONFIGURATIONS AND ACCOMPANYING RESOLUTIONS
(Environmental Programs Manager Doug Krauss)
3 0 2 1
Sentiments for All Agenda Items
The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown.

Overall Sentiment
Agenda Item: eComments for a) REPORT 23-0322 ADOPT ORDINANCE ESTABLISHING PERMANENT OUTDOOR PERMIT

PROGRAMS AND DOWNTOWN LANE RECONFIGURATIONS AND ACCOMPANYING RESOLUTIONS (Environmental Programs Manager Doug Krauss)
Overall Sentiment
Anthony Higgins
Location:

Submitted At: 12:16pm 05-23-23
Dear City Council Members,
The City of Hermosa Beach has tragically chosen to make a mockery of the CEQA laws, the fair-argument & substantial-evidence standards by claiming this outdoor dining program and its dependent projects are categorically exempt from the CEQA Process.

City staff and our council know full well that a categorical exemption from the CEQA PROCESS requires that there be no possibility of a significant impact and you all know that’s not true. This program:
(1) Removes two truck-route lanes on the the city’s main east-west truck route on Pier Ave., without doing any 498
measurements of how this will shift commercial truck traffic onto vulnerable residential streets like 27th. (2) Removes two commuter lanes on Hermosa Ave., the City’s major north-south commuter route west of Pacific Coast Highway.
(3) Implements new bicycle-route lanes throughout the downtown area that are 100% dependent on these vehicle & truck-route lane closures; while ignoring the fair argument can be made that as covid comes to an end, as businesses rebound and summer season approaches a fair-argument can be made that this may significantly impact commuter traffic service levels causing traffic overflows into residential neighborhoods. (4) Allows for likely 30+ Outdoor-Dining public-land encroachments over the next 3-5 years With all the complexities of the Outdoor Dining Program and it’s various underlying projects that are listed above; it is the antithesis of common sense that the city would claim a CEQA Categorical Exemption for this program and all its its underlying projects.

The City ignores the fair-argument that additional commercial truck-traffic caused by the truck-route lane closures will significantly impact our safety, quality of life and property values as additional truck traffic destined for downtown businesses and construction sites all over the westside increasingly use 27th as an alternate route.

The city knows full well 27th is already overwhelmed by traffic noise and common intersection queues of 15-20 vehicles at stop signs.

The city knows that palpable heavy truck vibration slams through our homes at the intersection of 27th and Morningside. How is sending more trucks out direction going to help.

The city knows that carcinogenic near roadway pollution in the form of diesel particulate matter, gasoline soot, and carcinogenic tire dust thickly layer our bushes and yards and spot our interior walls but not the yards or homes on immediately adjacent streets.

The City knows full well the General Plan requires the implementation of a CEQA Mitigation and Monitoring Reporting Program (MMRP) that calls for traffic calming and increased enforcement as traffic noise, near roadway pollution, truck vibration and intersection queuing approach critical thresholds.

It does NOT call for throwing more trucks our way by closing two lanes of the city’s main east/west truck route! And as a consequence of the above the City knows full well that an EIR was the only reasonable outcome.

But the city chose to throw vulnerable neighborhoods under the truck, basically saying if you don’t like the our decree that there is no possible impact and therefore a CEQA Categorical Exemption applies then fork over $80,000 for expert witnesses, depositions court fees and sue us.

That is a malevolent and grossly irresponsible way to run a city.

CEQA laws exist to ensure that significant impacts are identifies and mitigates but you denied vulnerable neighborhoods the protections that would have been afforded by an EIR.

The City knows that a program of this magnitude, with all the underlying projects & moving parts likely has potentially significant impacts that are more than the sum of its parts; and a full Program EIR is called for by the CEQA statute.

The city has Attorney General’s guidance related to the fair-argument & substantial evidence standards that say if you can make a fair argument of a significant impact you must do an EIR even if a fair argument can be made to the contrary.

The city knows it has not adequately measured existing noise, vibration, near roadway pollution. 499
The city has failed to tell its residents how many new commercial truck trips will be added to 27th and it knows simply and it knows a fair-argument can be made that simply looking at vehicle counts and then using countywide averages to project the total number new commercial trucks trucks trips to total vehicles doesn’t apply in a compressed area where truck-route lane closures are involved.

That is malevolent, arrogant and irresponsible but that seems to be the hallmark of our city leadership.

Anthony Higgins
Katie Pilot
Location: 90254, Hermosa beach
Submitted At: 10:27am 05-23-23
After living with the arrangement of restaurants using parking spaces to extend their eateries - I oppose the continuance of this on Pier Avenue east of Hermosa Avenue, and on all of Hermosa Avenue. The parking in our city is too valuable as our city’s businesses cannot rely on pedestrian/bicycle traffic to be sustained. Our restaurants were given unfair privileges that businesses that operate in goods and services were not. While we have some street parking, a limited lots and a parking structure, I have been subjected to unsanitary and unsafe conditions - refuse, bodily waste, homeless, etc. while using the street parking, lots or structure.

After living with the current striping of Hermosa Avenue and Pier Avenue - I disagree with the continuance of only 1 lane of vehicle traffic. The single lanes have contributed to choke points in our city and reckless/erratic driving behaviors with merging in limited space, severe backups at stop signs (Pier & Bard, Pier & Valley, Pier & Ardmore in particular), and an overall reduction in the necessary flow of traffic. Easy egress in and out of our city has been limited. I have seen the Fire Dept/ EMT unable to pass due to the lack of space in the single lane areas. This constitutes a major safety issue.

Kathy Snell
Location:

Submitted At: 10:09pm 05-22-23
Ordinance to reconfigure lanes.

Please do not allow the seating on Pier to extend into the street. For safety sake, the roadway needs to have two lanes in each direction. Safety first. Thank you.
500
City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0290
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023

CONSIDERATION OF A REQUEST TO PLACE A PLAQUE ON CITY PROPERTY HONORING

LOS ANGELES COUNTY LIFEGUARDS
(Community Resources Manager Lisa Nichols)
Recommended Action:

Staff recommends City Council consider designating a subcommittee to review the request to place a plaque on City property honoring Los Angeles County Lifeguards previously awarded Lifetime Achievement Recognition through the International Surf Festival’s Medal of Valor Ceremony.

Executive Summary:

At its September 28, 2021 meeting, City Council adopted the Municipal Naming, Monument, and Sponsorship Policy (Attachment 1). The purpose of the policy is to establish criteria and formal procedures for the placement of Monuments or Statues, public art, amongst other naming and sponsorship activities. Staff recommends City Council proceed with the review procedure for a request initiated by the International Surf Festival Medal of Valor Coordinator, Scott Davey, to place a plaque on City property honoring Los Angeles County Lifeguards previously awarded Lifetime Achievement Recognition through the International Surf Festival’s Medal of Valor Ceremony.

Background:

At its September 28, 2021 meeting, City Council adopted the Municipal Naming, Monument and Sponsorship Policy (Attachment 1). The purpose of the policy is to establish criteria and formal procedures for consideration of the naming of public facilities and outdoor space; the placement of Monuments or Statues, and public art; and event and activity sponsorships for the purpose of recognizing individuals, groups or organization that have made a significant contribution to the City of Hermosa Beach.

On April 11, 2023, the City Clerk’s office received a letter of request dated March 22, 2023 from Scott Davey, International Surf Festival Medal of Valor Coordinator, requesting placement of a plaque on City property honoring Los Angeles County Lifeguards awarded Lifetime Achievement Recognition through the International Surf Festival’s Medal of Valor Ceremony (Attachment 2).

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Past Council Actions
Meeting Date Description
September 28, 2021 City Council approved the Municipal Naming, Monument and Sponsorship Policy Guide
Discussion:

The International Surf Festival is an annual five-day event with event activities spanning across Hermosa Beach, Manhattan Beach, Redondo Beach, and Torrance. The event consists of lifeguard races, a pier-to-pier swim, pier-to-pier paddleboard race, volleyball tournaments, and more for all ages. The event begins with the annual Lifeguard Medal of Valor Dinner that provides recognition to Los Angeles County Lifeguards for acts of heroism and shows appreciation for their service.

Recipients of the Lifetime Achievement Recognition award are provided a bronze medal at the Lifeguard Medal of Valor Dinner. Since 2019, the Hermosa Beach Mayor, Mayor Pro Tem, or City Councilmember has attended the Medal of Valor Dinner to recognize and present the award to the recipients.

The International Surf Festival Committee would like to honor the 30 Lifetime Achievement Recognition honorees and future honorees with the placement of a bronze plaque at the base of the Pier, on the north-facing wall of Schumacher Plaza, adjacent to the existing plaques at that location.

In accordance with the City’s Municipal Naming, Monument, and Sponsorship Policy Guide, staff recommends City Council consider designating a subcommittee consisting of two City Councilmembers to provide a detailed analysis and recommendation regarding the request. City Council may also direct any applicable Commission to also create a subcommittee to further assist in the review.

Should City Council choose to form a subcommittee, the subcommittee would present its recommendations to City Council for formal review. Should the City Council choose to direct an applicable Commission to also create a subcommittee to further assist in the review, the subcommittee would present its recommendations to the applicable Commission followed by City Council for formal review.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

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Staff Report
REPORT 23-0290
Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policy:
· 1.6 Long-term considerations. Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities.

Goal 2. The community is active and engaged in decision-making processes.

Policy:
· 2.6 Responsive to community needs. Continue to be responsive to community inquiries, providing public information and recording feedback from community interactions.

Fiscal Impact:

There is no fiscal impact associated with the recommended action to consider the creation of a City Council or other subcommittee. The fiscal impact of implementing the request is currently unknown.

The International Surf Festival and the Los Angeles County Lifeguard Trust Fund have both expressed interest in funding the initial cost for design, manufacture, and installation of the plaque.

Attachments:

1. Municipal Naming, Monument and Sponsorship Policy

2. Link to September 28, 2021 City Council Staff Report

3. Scott Davey Letter of Request
Respectfully Submitted by: Lisa Nichols, Community Resources Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager
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City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
(310) 318-0239

MUNICIPAL NAMING,

MONUMENT AND SPONSORSHIP

POLICY GUIDE
PUBLIC FACILITIES + OUTDOOR SPACES
MONUMENTS, STATUES + PUBLIC ART
EVENT + ACTIVITY SPONSORSHIP
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TABLE OF CONTENTS
Purpose .......................................................................................................................... 1 General Information ..................................................................................................... 1 Definitions ................................................................................................................... 1 Naming of Public Facilities + Outdoor Space ............................................................ 3 Purpose ..................................................................................................................................3 Guiding Principles..................................................................................................................4 Guidelines..............................................................................................................................4 Review Procedure.................................................................................................................5 Qualifying Names and Criteria.............................................................................................6 Renaming ..............................................................................................................................6 Monuments, Statues + Public Art................................................................................. 7 Purpose ..................................................................................................................................7 Guiding Principles..................................................................................................................7 Guidelines..............................................................................................................................8 Review Procedure.................................................................................................................9 Signage........................................................................................................................ 10 Municipal Naming, Monument and Sponsorship Quick Glance........................... 11 505
1 PURPOSE
The purpose of this policy is to establish criteria and formal procedures for consideration of the naming of public facilities and outdoor space; the placement of Monuments or Statues, public art, and memorial park benches; and event and activity Sponsorships for the purpose of recognizing individuals, groups or organization that have made a significant contribution to the City of Hermosa Beach. This policy shall guide the City Council in its approval of these recognition opportunities to ensure a thorough and formal review of each request.

This policy outlines criteria, conditions and procedures in order to maintain integrity, encourage philanthropic giving while acknowledging public investments, and to safeguard against unwanted commercialization of City Assets. Consideration will include the specific name(s) of public facilities and outdoor space; the specific placement of Statues and/or Monuments on Cityowned land; Sponsorship opportunities; and the duration of each of these relationships.

GENERAL INFORMATION
Definitions
The following definitions will apply for the purpose of this policy:

City Assets: Tangible or intangible items of value that are owned or created by the City including but not limited to both City facilities and City-owned land.

City Facility (included in City Assets): Any part of real property or structure owned by the City including, but not limited to parks, libraries, Recreational Facilities buildings, parking facilities, interior or ancillary features that are a part of, or within, a larger facility and other City facilities.

Civic Organizations: any local service club or association not organized for profit but operated exclusively for education or charitable purposes.

Commission: Commission as defined by the Hermosa Beach Municipal Code Chapters 2.28; 2.32; 2.76 and 2.80.
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2 Donation or Gift: A monetary (cash) contribution, endowments, personal property, real property, financial securities, equipment, in-kind goods or services, or any other City Asset that the City has accepted and for which the Donor has not received any goods or services in return.

Donor: A person or other legal entity that proposes or provides a Donation to the City.

Funding: Financial or in-kind resource to provide Funding that might result in Naming or Renaming.

Naming: The selection and approval by the city for the initial Naming of a City Asset within the public right of way.

Monument or Statue: a structure erected to commemorate a famous or notable person or event.

Renaming: The selection and approval by the City for a new name of an existing City Asset.

Sign Ordinance: The City’s sign regulations contained in the Hermosa Beach Municipal Code Chapter 17.50.

Sponsorship: A contractual arrangement for a defined period of time where a third party provides goods, services or financial contribution in return for access to the commercial/marketing potential associated with rights to be publicly denoted as being a sponsor of a city service, program, event, activity or sub-component of a City Asset and/or rights for the inclusion and public display of the third party’s name as part of the name of a city service, program, event, activity or sub-component of a City Asset. 507
3 NAMING OF PUBLIC FACILITIES + OUTDOOR SPACE
Purpose
To establish formal policies as a guide to the City Council in considering appropriate names for city-owned land, buildings, and facilities (City Asset); whether, and under what circumstances, such land, building, and facilities should be named or renamed in honor of an individual; and the duration of Naming rights of City-owned land, buildings, and facilities.

This policy is in place to ensure the following:
• The Naming of public facilities and outdoor space enhances a sense of community within the city.
• Parks and recreational areas are easily identified and located. • Names given are consistent with the values and characteristics of the City of Hermosa Beach.
• Assure the quality of the title/name, so that it will serve the purpose of the city in a permanent manner.
• Encourage public participation and input in order to fully represent the best interest of the area affected; and
• Encourage and recognize the dedication of lands, or Donations by individuals or groups.
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4 Guiding Principles
In considering proposals for the Naming or Renaming of a city-owned public facility or outdoor space, the city will consider whether the proposed name will:
• Engender a strong positive image consistent with the city’s goals and values;
• Be appropriate relative to the City Asset’s location and/or history; • Have historical, cultural, or social significance for future generations; • Commemorate places, people, or events that are of continued importance to the city, community, region, or state;
• Have symbolic value that transcends its ordinary meaning or use and enhances the character and identity of the City Asset;
• Names that have recognizable geographic, topographic, or historical significance associated with Hermosa Beach. In assessing this type of name, the City Council will take into consideration the recommendations from different bodies such as the Planning Commission or the Hermosa Beach Historical Society.
• Have broad public support; and
• Not result in the excessive commercialization of the City Asset.

Guidelines
The City Council will consider requests for the Naming of public facilities and outdoor space whether submitted by City Council members, city staff, city agencies, Civic Organizations, or by members of the community.

City-owned land, buildings and facilities may be named in honor of persons who have served the nation, the State of California and/or the City of Hermosa Beach in an exceptional and distinguished manner; and where such action is warranted by a contribution or service which is deemed to be of major significance. In assessing this honor, the City Council will take into consideration the recommendations from different bodies such as the applicable City Commission(s) or local interest groups.

City-owned land, buildings and facilities may be named after individuals or families who have donated the land or funds for a capital project, particularly if such Naming is set forth as a condition of the Donation. Additionally, the City Council may approve the Naming of city-owned land, buildings or facilities based on an organization or individual’s monetary contribution to the city for that purpose. The funds from that contribution may be used for any purpose deemed appropriate by the City Council unless there is a specified use as a condition of 509
5 the contribution. The duration of the name is on a case-by-case basis at the discretion of the City Council unless otherwise set forth as a condition of the contribution approved by the Council.

The names of city-owned land, buildings and facilities shall not normally be named in honor of individuals when they have previously been named for another individual. However, if the Council deems it appropriate, they may vary from the guideline on a case-by-case basis.

When appropriate, parks, trails and facilities can be named after predominant geographical or physical features of the land. These may include natural features or man-made features. Different sections of public facilities and outdoor space may carry names that differ from that of the overall park or facility. This may include the Naming of individual items in a park or facility such as a meeting room.

However, the guidelines outlined in this guide shall still apply in the selection and adoption of the name.

Review Procedure
Consideration of requests for the Naming of public facilities and outdoor space will include the following:

1. Submittal Request. Letter requests for Naming of City-owned land, buildings and facilities shall be filed with the City Clerk. Letters shall include clear justification for the request including qualifying information, as outlined below.

2. Sub-committee Review. Upon review by the City Manager and if the request warrants further investigation, it will be presented to the City Council to consider designating a sub-committee consisting of two (2) City Council Members to provide a detailed analysis and recommendation. The Council may also direct any applicable Commission to also create a subcommittee to further assist in the review.

3. Sub-committee(s) Recommendation. The sub-committee(s) will present their recommendations to the applicable body followed by the City Council for a formal review. If the Sub-committee recommends approval, it will also provide a written statement to be preserved as to who the individual is/was and why the naming is taking place.
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6 4. City Council Review. The City Council will make its determination as to the Naming or Renaming of City-owned land, buildings, and facilities at regularly scheduled meetings. The decision of the City Council will be final. a. In the case the request is denied by the Council, no further action is taken.
b. If the request is approved, staff will begin implementing the Naming of the public facility or outdoor space through execution of a formal agreement.

Qualifying Names and Criteria
The review and selection of names will follow an extensive and exhaustive review of several factors. The following will be considered as part of this review:
• Geographical location of the facility or outdoor space including descriptive names.
• An outstanding feature of the area (i.e. hill, vegetation). • Commonly recognized subjects of historical significance such as an event, person, group, culture, or place.
• A person or group who significantly contributed to the acquisition or development of the park/facility.
• An individual who provided an exceptional service in the interest of the park system as a whole or for the community as a whole. • A person whose contribution or significant Gift is of a most extraordinary nature.
• Parks and facilities that are donated to the city can be named by deed restriction by the Donor.

Additionally, Naming may be considered based on the provision of significant Funding that underwrites the cost of renovation or construction of city property.

Financial underwriting shall be broadly defined as substantial monetary contributions that enable the City to acquire, maintain, and/or improve City Assets. This may include monetary Gifts and/or grants that leverage federal, state and local Funding for such projects or complete Donation of land.

Renaming
The intent of Naming a public facility or outdoor space is intended for permanent recognition. Therefore, the Renaming of parks and facilities is strongly discouraged. Requests for the Renaming or removal of the name of an already named public facility or outdoor space will be subject to the most careful examination so as not to diminish the original justification for the name or discount the value of the prior contributors. Notwithstanding the preceding language, and 511
7 unless restricted by an agreement with a Donor, City Council has complete discretion to remove a name or rename a property
MONUMENTS, STATUES + PUBLIC ART
Purpose
To establish formal policies as a guide to the City
Council in considering the placement of a
Monument, Statue or public art on city-owned
land including city facilities and outdoor spaces;
whether and under what circumstances a
desired location would be best suited for the
placement of a Statue, Monument and/or
public art in honor of an individual or family; and
the duration of this placement of a Statue,
Monument and/or public art.

Memorial park benches are not included as part of this policy. These are administered by the Public Works Department and should be contacted directly for further details. The Community Development Department oversees placement of Monuments, Statues and public art on private property.

Guiding Principles
In considering proposals for the placement of a Monument, Statue or public art on city-owned land including City facilities and outdoor spaces, the city will evaluate whether the Monument or public art piece:
• Engenders a strong positive image consistent with the city’s goals and values;
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8 • Have historical, cultural, or social significance for future generations; • Commemorate places, people, or events that are of continued importance to the city, community, region, state, or nation; • Have symbolic value that transcends its ordinary meaning or use and enhances the character and identity of the City Asset;
• The location of the Monument, Statue or public art piece is significant in some measurable way to the individual or image depicted; • The individual or image depicted in the art piece have recognizable geographic, topographic, or historical significance associated with Hermosa Beach. In assessing this type of name, the City Council will take into consideration the recommendations from different bodies such as the Planning Commission or the Hermosa Beach Historical Society. • Have broad public support; and
• Not result in the excessive commercialization of the City Asset.

Guidelines
The City Council will consider placement of Statues, Monuments or public art whether submitted by City Council members, city staff, city agencies, Civic Organizations, or by members of the community.

Placement of a Statue, Monument or public art should have recognizable geographic, topographic, or historical significance associated with Hermosa Beach. In assessing this placement location, the City Council will take into consideration the recommendations from different bodies such as the applicable City Commission(s) or local interest groups. Placement may be in honor of persons who have served the nation, the State of California and/or the City of Hermosa Beach in an exceptional and distinguished manner; and where such action is warranted by a contribution or service which is deemed to be of major significance.

Placement of a Statue, Monument or public art in honor of a deceased person shall generally not take place until after a minimum of one-year waiting period unless the City Council determines that there are overriding considerations deviating from this policy guideline. This policy guideline is not intended in any way to reflect on the merits of any deceased individual who may have been a prominent civic leader. However, it is felt appropriate to establish some type of waiting period to ensure that an individual’s accomplishments or contributions will stand the test of time; and that a decision shall not be made on an emotional basis immediately following a person’s death.
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9 A Statue and/or Monument may be named after individuals or families who have donated the land or funds for the capital project, particularly if such Naming is set forth as a condition of the Donation. The City Council may approve the placement of a Statue and/or Monument based on an organization or individual’s monetary contribution to the city for that purpose. The funds from that contribution may be used for any purpose deemed appropriate by the City Council unless there is a specified use as a condition of the contribution. The duration of the name is on a case-by-case basis at the discretion of the City Council unless otherwise set forth as a condition of the contribution approved by the Council.

Review Procedure
Consideration of requests for the placement of a Monument, Statue or public art on city-owned land including city facilities and outdoor spaces will include the following:

1. Submittal of Request. Letter requests for Naming of City-owned land, buildings and facilities shall be filed with the City Clerk. Letters shall include clear justification for the request including qualifying information, as outlined below.

4. City Council Review. The City Council will make its determination as to the placement of a Statue, Monument or public art on city-owned land including city facilities and outdoor spaces at regularly scheduled meetings. The decision of the City Council will be final. 514
10 a. In the case the request is denied by the Council, no further action is taken.
b. If the request is approved, staff will begin implementing the Naming of the public facility or outdoor space through execution of a formal agreement.

Signage
Donor or Naming acknowledgement is permitted but must be approved by the City Council prior to installation. This approval will include review of the size, subject matter, overall sign design, materials, location and placement. Signage shall comply with the Sign Ordinance (HBMC 17.50) and adhere to the City’s official logo and branding guidelines. Additionally, the following criteria must also be followed:
• Any physical form of recognition shall not interfere with visitor use or routine operations.
• The form of any on-site recognition shall:
o Be of appropriate size and color within the design scheme of the facility, Monument, Statue or public art piece;
o Not dominate the sign in terms of scale or color; and o Not detract from surroundings or any interpretive messages.

The use of corporate logos and insignias on recognition signs will be considered by the City Council for formal approval prior to installation. 515
11 Municipal Naming, Monument and Sponsorship
Quick Glance

APPROVAL

NAMING OF PUBLIC

FACILITIES AND OUTDOOR
SPACES
City Council retains sole authority to name Cityowned land, buildings, and facilities.

PLACEMENT OF

MONUMENTS, STATUES, OR

PUBLIC ART
City Council retains sole authority to allow installation of a Monument, Statue or public art to honor or
memorialize a person or family or to celebrate the
culture of the community.

SPONSORSHIP OF CITY

EVENT OR ACTIVITY
The City Manager retains authority to allow for the
Sponsorship of city operated programs. If deemed
necessary by the City Manager, the sponsorship
opportunity would be taken to the City Council for
final approval.

MEMORIAL BENCH

DONATION PROGRAM
The Public Works department accepts, reviews and
administers Memorial Bench Donation requests.
516
March 22, 2023
Myra Maravilla, City Clerk
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA, 90254
SUBJECT: REQUEST FOR THE ADDITION OF A PLAQUE HONORING LOS ANGELES COUNTY

LIFEGUARDS WHO HAVE BEEN AWARDED A LIFETIME ACHIEVENT HONOR Dear Clerk Maravilla;
This is a request for the installation of a plaque, as per the City’s Municipal Naming, Monument and Sponsorship Policy Guide. The suggested plaque recognizes those Los Angeles Lifeguards who have been, and will in the future, be awarded a “Lifetime Achievement Recognition”, as presented by the City of Hermosa Beach, at the annual International Surf Festival Medal of Valor Ceremony. The installation of a plaque honoring Los Angeles County Lifeguards meets the principals expressed in the City’s Policy Guide.
• “Engenders a strong positive image consistent with the city’s goal and values”.

In acknowledging the importance of Los Angeles Lifeguards in protecting Hermosa Beach as well as the 73 miles of Los Angeles coastline for over 100 years. • “Has historical, cultural significance….for future generations”.

By recognizing that Los Angeles Lifeguards, who began protecting Los Angeles Beaches in 1907 and Hermosa Beach in 1934, have contributed to the culture of the community. • “Commemorate places, people, or events that are of continued importance to the city, community, region, state or nation”.

Commemorates those Lifeguards whose achievements are recognized by the City of Hermosa Beach, the Region, State, and Nation, as being worthy of honored. • “The location of the Monument…is significant in some way to the individual or image depicted”.

Located on the Hermosa Beach Pier, along the wall of other bronze plaque dedications, which is part of the Lifeguard Headquarters, with views to the ocean and adjacent the Tim Kelly Statue.

Plaque:

The suggested placement of the plaque would be at the base of the Pier and along the North side wall of the Lifeguard Headquarters, adjacent the existing bronze plaques (attachment #1).

It would be bronze and similar in size (approximately 24” x 36”) to the existing plaques. On the plaque would be a dedication from the City; the names of the existing 30 Lifetime Achievement Honorees on small individual plates with space to add future names, which is traditionally one per year. The plaque would feature two etchings of a male and female lifeguard, proposed text and proposed logos, along with a QR code with links to historical information related to the City of Hermosa Beach and Los Angeles Lifeguards.
517
Cost:

There will be a one-time cost for the artwork and creation of the bronze plaque, as well as its installation. After the initial installation, there will be then be an nominal annual cost, for the addition of the qualifying lifeguard’s nameplate. Both the International Surf Festival (ISF) and the Los Angeles County Lifeguard Trust Fund have expressed interest in funding the initial cost for design, manufacture and installation of the original plaque (approximately $7000.00) . With the City to be responsible for the annual addition of any new nameplate (approximately $140.00).

Maintenance:

Because, the plaque will be surfaced mounted and bronze, maintenance costs will be minimal and can be included with any maintenance of existing bronze plaques.

Design:

See Attachment #2
History:

Beginning in 1992 the International Surf Festival began awarding a “Lifetime Achievement Award” to those Los Angeles County Lifeguards, who throughout their career dedicated their life to public safety along the Los Angeles County Coastline. They are recognized for their ocean knowledge, rescue and medical skills, leadership, mentorship and community involvement. As of 2022, there are 30 individuals recognized, eight of whom are/were Hermosans. In 2019, the City of Hermosa, at the Annual International Surf Festival Medal of Valor Ceremony,officially began recognizing these honorees and presenting them with the “Lifetime Achievement Award”.
518
(attachment #1, proposed plaque location)
519
(attachment #2, draft plaque design)
1992 - WILLIAM STIDHAM
L.A. COUNTY LIFEGUARD LIFETIME ACHIEVEMENT

FOUNDERS

GEORGE FREETH RUSTY WILLIAMS MYRON COX CAP WATKINS LIFETIME ACHIEVEMENT HONOREES

THE CITY OF HERMOSA BEACH IS PROUD TO RECOGNIZE THESE LOS ANGELES COUNTY LIFEGUARDS WHO IN A LIFETIME AND CAREER DEDICATED TO PUBLIC SAFETY DEMONSTRATED EXCELLENCE WITH COURAGE, VISION, INNOVATION, PHYSICAL ABILITY AND LEADERSHIP. 1993 - BUD STEVENSON 1994 - DWIGHT CRUM 1995 - PAUL MATTHIES 1998 - JOHN MC FARLANE 1999 - JERRY CUNNINGHAM 2000 - BOB BURNSIDE 2003 - SONNY VARDEMAN 2004 - JINX WIBLE 2005 - HAL DUNNIGAN 2008 - JOHN OLGUIN 2009 - WALLY MILLICAN 2010 - BOB BUCHANAN 2013 - ROBERT MOORE 2014 - SCOTT DAVEY 2015 - SCOTT HUBBELL 2018 - DAN ATKINS 2019 - DICK DOUGLAS 2021 - ROB MC GOWAN 2001 - HOWARD LEE
2006 - GARY CRUM
2011 - KARL BOHN
2016 - DON KNABE
2022 - CHRIS LINKLETTER
1996 - DICK FITZGERALD
1997 - ED PERRY
2002 - DON ROHRER
2007 - TOM VIREN
2012 - DAVE STORY
2017 - RANDY DEGREGORI
LACOLATRUST.ORG

QR CODE
2023 - STEVE MOSELEY
520
(sample of existing plaque with etched relief design, by same manufacturer. Note this MB plaque is also 24” x 36”, but not with bronze finish, as the proposed plaque will be) 521

CONSIDERATION OF A REQUEST TO

PLACE A PLAQUE ON

CITY PROPERTY HONORING

LOS ANGELES COUNTY LIFEGUARDS
522
Background
▪ The City Clerk’s office received a request to
place a plaque on City property honoring
Lifeguards awarded Lifetime Achievement
Recognition through the International Surf
Festival’s Medal of Valor Ceremony
523

REQUESTED PLAQUE LOCATION
The base of the Pier, on the north-facing wall of Schumacher Plaza, adjacent to the existing plaques at that location
524

RECOMMENDATION
• Staff recommends City Council consider
designating a subcommittee consisting of two
City Councilmembers to provide a detailed
analysis and recommendation regarding the
request
• City Council may also direct any applicable
Commission to also create a subcommittee to further
assist in the review
525
City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0282
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023
APPROVAL OF SECOND AMENDMENT TO AGREEMENT WITH 4LEAF, INC FOR ON-CALL

STAFF AUGMENTATION SERVICES FOR COMMUNITY DEVELOPMENT
(Community Development Director Carrie Tai)
Recommended Action:

Staff recommends City Council:

1. Approve the proposed second amendment to an agreement with 4LEAF, Inc. for staff augmentation services to increase the not-to-exceed amount by $115,000, resulting in a total not-to exceed amount of $190,000 (Attachment 3); and

2. Authorize the Mayor to execute and the City Clerk to attest the attached second amendment subject to approval by the City Attorney.

Executive Summary:

The City entered into an agreement on May 25, 2022 with 4LEAF, Inc. for $30,000 to provide on-call staff augmentation services for the Community Development Department. At its August 9, 2022 meeting, City Council approved the first amendment to increase the not-to-exceed compensation by $45,000 resulting in a total amended contract term of three years and total not-to-exceed amount of $75,000. The requested second amendment to increase the not-to-exceed limit by $115,000 would allow the City to continue to rapidly secure temporary staff augmentation services as needed to ensure service delivery.

Background:

To successfully serve the residents, businesses, and development community, the City must maintain staffing levels needed to provide these essential services. Given the small size of the team, many of the positions in the Community Development Department are single-incumbent positions, where an entire function is handled by one position. Staffing augmentation services agreements are in place to allow the Department to quickly meet temporary staffing needs to ensure continuous operations.

The City entered into an agreement on May 25, 2022 with 4LEAF, Inc. for $30,000 to provide on-call staff augmentation services for the Community Development Department with an expiration date of May 25, 2025 (Attachment 1). At its August 9, 2022 meeting, City Council approved the first amendment to increase the not-to-exceed compensation by $45,000 resulting in a total amended City of Hermosa Beach Page 1 of 4 Printed on 5/18/2023
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Staff Report
REPORT 23-0282
amendment to increase the not-to-exceed compensation by $45,000 resulting in a total amended contract term of three years and total not-to-exceed amount of $75,000 (Attachment 2). These funds were largely expended on the temporary staffing of a Planning and Building Technician to streamline permitting activity by improving internal processes, document organization, and providing increased capacity of direct customer services.

The Community Development Department had one temporary part-time position through FY 2023 and currently has one permanent full-time Senior Planner position. Both positions recently vacated, therefore, staff is evaluating the current staffing model to ensure alignment with the City’s current and projected needs. Upon any pending vacancy, staff immediately begins the process of determining the need and availability of staff augmentation services to fulfill essential duties during the position evaluation and recruitment process.

Staff reached out to numerous firms to solicit professional planning personnel to fulfill senior-level planning duties. Only 4LEAF responded and had capacity and personnel to provide the needed services at this time. With the City’s existing contract with 4LEAF, a contract staff member was able to start on-site on May 3, 2023.

Past Board, Commission and Council Actions
Meeting Date Description
August 9, 2022 City Council approves first amendment to 4LEAF Agreement, authorizing an additional $45,000, for a total not -to-exceed contract amount of $75,000
Discussion:

Although the City’s internal recruiting procedures are streamlined through the Hermosa Is Hiring effort, conditions in the labor market in the city planning field have resulted in protracted recruitment timelines. As such, staff anticipates the need for staff augmentation for approximately 22 weeks, or five months, to continue providing senior-level responsibilities. This includes providing day-to-day land use expertise for planning staff and the public, as well as managing complex projects such as the Housing Element Update and projects requiring environmental review. At the Senior Planner billing rate of $165 per hour and 40 hours per week, funding in the current contract allows staff augmentation for about four weeks, or through May 25, 2023. Staff requests additional funds for senior-level planning services while the vacancies are evaluated and then filled.

At the current billing rate, staff requests a contract augmentation of $115,000, which would allow approximately 17-18 additional weeks of services. This resource would allow the Community Development Department to maintain customer service responsiveness, continuous management of projects, and advancement of planning initiatives while the City completes the recruitment process. If the need for services subsides prior to 18 weeks, the balance of the contract amount would remain City of Hermosa Beach Page 2 of 4 Printed on 5/18/2023
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Staff Report
REPORT 23-0282
the need for services subsides prior to 18 weeks, the balance of the contract amount would remain unexpended.

If approved, the proposed second amendment to the agreement would increase the not-to-exceed limit to $190,000 for the remainder of the previously approved three-year term. When utilized, funding for the staffing services would be covered by salary savings within the Department.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policy:
· 1.2: Strategic Planning. Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs.

Fiscal Impact:

The agreement would have a total not-to-exceed amount of $190,000. Funding to support any expenditures under the agreement would come from salary savings of approximately $57,000 from the vacant full-time Senior Planner position. The remaining $58,000 would come from salary savings from other FY 2022-23 position vacancies in the Community Development Department. Salary savings would be reappropriated to the FY 2023-24 Budget to cover the remaining contract amount as of June 30, 2023.

Agreement Modification Request
Agreement Current
Authorized
Amount
Modified
Request
Amount
FY 2022-2023
Budget Dept.

Account #
Total Revised
Contract
Amount
4LEAF, Inc. $75,000 $115,000 001-4101-4101 $190,000
Attachments:

1. Agreement with 4LEAF, Inc.

2. First Amendment to Agreement with 4LEAF, Inc.

3. Proposed Second Amendment to Agreement with 4LEAF, Inc.

4. Link to August 9, 2022 City Council meeting
City of Hermosa Beach Page 3 of 4 Printed on 5/18/2023
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Staff Report
REPORT 23-0282
Respectfully Submitted by: Carrie Tai, AICP, Community Development Director Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager
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FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND 4LEAF, INC. TO PROVIDE STAFF AUGMENTATION
THIS FIRST AMENDMENT TO AGREEMENT TO PROVIDE STAFF AUGMENTATION ("First Amendment") is made and entered into this 9th day of August 2022, by and between the City of Hermosa Beach, a municipal corporation ("City'') and 4LEAF, Inc. ("Consultant”).

RECITALS
A. City entered into an agreement with Consultant to provide staff augmentation ("Agreement") for a term of three years and a not-toexceed amount of $30,000.

B. To ensure the ability to quickly meet temporary staffing needs that may arise during the contract term, the parties mutually desire to increase the not-to-exceed limit by $45,000.

NOW, THEREFORE, in consideration of the foregoing, the parties agree as follows:

1. Section 1 is amended to read as follows:

CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT a not-to-exceed amount of $75,000 in accordance with the rates listed in FEE SCHEDULE, attached as EXHIBIT B, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. Except as modified above, the Agreement and each and every term and provision thereof remains in full force and
effect.

542
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment the 9th day of August, 2022.

CITY OF HERMOSA BEACH 4LEAF, Inc.

By: _______________________________ By: _______________________________ Michael Detoy, MAYOR Kevin J. Duggan, PRESIDENT

APPROVED AS TO FORM ATTEST

By: _______________________________ By: _______________________________ Michael Jenkins, CITY ATTORNEY Myra Maravilla, CITY CLERK

543

SECOND AMENDMENT TO AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND 4LEAF, INC. TO PROVIDE STAFF AUGMENTATION

THIS SECOND AMENDMENT TO AGREEMENT TO PROVIDE STAFF AUGMENTATION ("Second Amendment") is made and entered into this 23rd day of May 2023, by and between the City of Hermosa Beach, a municipal corporation ("City'') and 4LEAF, Inc. ("Consultant”).

RECITALS
A. On City entered into an agreement with Consultant to provide staff augmentation ("Agreement") for a term of three years and a not-toexceed amount of $30,000.

B. On August 9, 2022, the City Council approved an amendment (“First Amendment”) to the Agreement to increase by $45,000 for a total not-toexceed amount of $75,000, in order to ensure the ability to quickly meet temporary staffing needs that might arise during the contract term.

C. To continue current contract services currently being provided until a vacant staff position is filled, the parties mutually desire to increase the not-to-exceed limit by $115,000, for a total of $190,000.

NOW, THEREFORE, in consideration of the foregoing, the parties agree as follows:

1. Section 1 is amended to read as follows:

CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT a not-to-exceed amount of $190,000 in accordance with the rates listed in FEE SCHEDULE, attached as EXHIBIT B, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous 544
month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received. Except as modified above, the Agreement and each and every term and provision thereof remains in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment the 23rd day of May, 2023.

CITY OF HERMOSA BEACH 4LEAF, Inc.

By: _______________________________ By: _______________________________ Ray Jackson, MAYOR Kevin J. Duggan, PRESIDENT

APPROVED AS TO FORM ATTEST
By: _______________________________ By: _______________________________ Patrick Donegan, CITY ATTORNEY Myra Maravilla, CITY CLERK 545
City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0256
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023

AWARD OF PROFESSIONAL SERVICES AGREEMENT
TO UPDATE THE CITY’S LOCAL HAZARD MITIGATION PLAN

TO EMERGENCY PLANNING CONSULTANTS
(Deputy City Manager Angela Crespi)
Recommended Action:

Staff recommends City Council:

1. Award a contract to Emergency Planning Consultants to update the City’s Local Hazard Mitigation Plan at a not-to-exceed amount $52,500 for a term of one year ending May 23, 2024 (Attachment 3);

2. Appropriate $16,015 in the General Fund from the Prospective Expenditures account to cover the non-federal match; and

3. Authorize the Mayor to execute and the City Clerk to attest to the proposed agreement, subject to approval by the City Attorney.

Executive Summary:

The City of Hermosa Beach was awarded a grant from the Federal Emergency Management Agency (FEMA) to update the City’s Local Hazard Mitigation Plan (LHMP). The grant allows the City to award a contract to a professional firm to complete the project deliverables identified in the City’s grant application. Following a competitive Request for Proposals (RFP) process, staff recommends City Council award a contract agreement to Emergency Planning Consultants (EPC) at a not-to-exceed amount of $52,500 and a one-year term ending May 23, 2024.

Background:

On September 6, 2022, the City was awarded a FEMA grant to update the City’s LHMP. The LHMP was last updated in 2017 and it addressed the natural, technological, and human-caused risks to the City while providing information on how to reduce the potential impact of the hazards by creating mitigation strategies. Updating the LHMP represents the City’s commitment to create a safer and resilient community by taking action to reduce risk and by committing resources to lessen the effects of hazards on the people and property of the City. Having an LHMP that is current and certified by FEMA would also ensure that the City continues to be qualified for several types of funding offered by City of Hermosa Beach Page 1 of 5 Printed on 5/18/2023
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Staff Report
REPORT 23-0256
FEMA including Hazard Mitigation Grant Program (HMGP) funding.

Analysis:

On March 13, 2023, the City issued Request for Proposals (RFP) 23-005 (Attachment 1) seeking proposals from qualified individuals or firms to update the City’s LHMP. The RFP was advertised in March 2023 in the Easy Reader, on the City’s website, and Planetbids. On April 6, 2023, a total of eight proposals were received in response to the RFP.

The proposing firms are listed below in alphabetical order:
· A-Tech Consulting, Inc.
· Constant Associates
· Emergency Planning Consultants
· Jacob Green & Associates
· Navigating Preparedness Associates
· Nebula Safety & Environmental
· Risk Management Professionals
· The Resiliency Initiative
The proposals were independently evaluated in detail by a staff review panel and scored based on the following weighted criteria:
· Approach and Methods (30 percent)
o A well thought-out and tailored approach to the technical work that responds to the City’s particular issues and needs.
o Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities. o Evidence of the team’s ability to work collaboratively with other members of a multidisciplinary team in a complex and dynamic working environment. o Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management project management plan. · Relevant Experience and Expertise (35 percent)
o Recent experience preparing similar projects or providing similar services for jurisdictions.
o Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements.
o The depth and appropriateness of experience of individual members of the technical City of Hermosa Beach Page 2 of 5 Printed on 5/18/2023
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REPORT 23-0256
team as they relate to the specific technical tasks called for by the project. o The consultant team’s ability to dedicate a strong project manager that will serve as a single point of contact for the duration of the project. o The team’s experience and ability to clearly communicate technical concepts and terminology with the community.
· Timeframe and Costs (25 percent)
o Display of responsive timeframe to assign tasks.
o Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns. · Administration (10 percent)
o Ability to comply with the timeline contract terms, and billing procedures. o The extent and nature of any proposed amendments to the City’s Professional Services Agreement or insurance requirements.

Based on a comprehensive review, and following interviews with top ranked firms, staff recommends award of contract to update the City’s LHMP to Emergency Planning Consultants. Proposals were ranked based on the weighted selection criteria described above. The rankings are as follows:

Rank Firm
1/2 (Tie) Constant Associates
Emergency Planning Consultants
3 Navigating Preparedness Associates
4/5 (Tie) Jacob Green & Associates
The Resilience Initiative
6 Risk Management Professionals
7 Nebula Safety & Environmental
8 A-Tech Consulting, Inc
While Constant Associates and Emergency Planning Consultants scores resulted in a numeric tie, staff recommends City Council approve the award of an agreement to Emergency Planning Consultants. Not only was the proposed cost for Emergency Planning Consultants slightly lower, staff was particularly impressed by the proposed project manager and the firm’s familiarity with the recently updated requirements for Local Hazard Mitigation Plans. Emergency Planning Consultants was determined to have the greatest understanding of the City’s needs, previous experience completing similar projects in other cities, demonstrated high level expertise in plan development of City of Hermosa Beach Page 3 of 5 Printed on 5/18/2023
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LHMPs, public outreach, and demonstrated collaborative approach to consensus building.

If approved, the estimated timeframe to complete the LHMP is six to nine months. The proposed contract is at a not-to-exceed amount of $52,500 and is within the FEMA grant award limit.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Public Safety Element
Goal 1. Injuries and loss of life are prevented, and property loss and damage are minimized.

Policy:
· 1.11 Secure funds. Establish centralized internal procedures to coordinate efforts for securing funds that support risk reduction measures.

Goal 4. The community has the capacity and is prepared for unavoidable hazards.

Policy:
· 4.1 Public awareness. Increase public awareness of hazards, emergency response, and recovery through evacuation routes and informational signage.

Fiscal Impact:

The grant award for the LHMP is budgeted in the Grant Fund in the amount of $48,045 and the City’s required match would be budgeted under the General Fund in the amount of $16,015. The total notto-exceed contract amount for EPC is $52,500.

Agreement Request
Request Amount FY 2022-23 Budget Fund Name Total Contract Amount $52,500 150 Grant Fund, 001 General Fund $52,500
Attachments:

1. RFP 23-005

2. Emergency Planning Consultants Proposal

3. Proposed Agreement with Emergency Planning Consultants Respectfully Submitted by: Sara Russo, Senior Management Analyst Concur: Israel Estrada, Emergency Management Coordinator City of Hermosa Beach Page 4 of 5 Printed on 5/18/2023
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Staff Report
REPORT 23-0256
Concur: Angela Crespi, Deputy City Manager
Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager
City of Hermosa Beach Page 5 of 5 Printed on 5/18/2023
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1 March 31, 2023
This proposal from Emergency Planning Consultants (EPC) responds to the City Hermosa Beach RFP No. 23-005 and Addendum No. 1 to Update Local Hazard Mitigation Plan (LHMP). It has been my honor to have written more than 130 FEMAapproved hazard mitigation plans. More importantly, EPC authored the Hermosa Beach FEMA-approved 2010 LHMP as well as the Emergency Operations Plan and associated training. It’s also important to note that EPC prepared a long list of mitigation plans for other jurisdictions throughout Los Angeles County including the County’s 2014 AllHazards Mitigation Plan.

Hazard mitigation planning has been at the very core of “recovery planning” for decades but the Disaster Mitigation Act of 2000 elevated the importance of developing predisaster mitigation activities. Mitigation activities include projects, programs, and plans that assist with minimizing or eliminating threats associated with hazards. Since the passage of DMA 2000 there have been numerous case studies proving that the steps taken ahead to minimize and/or eliminate risks have greatly reduced damage and loss of life. Like wearing a seat belt in a car, mitigation has revolutionized disaster outcomes. Whether thought of as “insurance” or a “good investment”, there is no doubt that mitigation is the right thing to do. If that’s not enough incentive, federal regulations require public jurisdictions to maintain a FEMA-approved LHMP in order to be eligible for post-disaster Hazard Mitigation Grant Program funds. Additionally, recently there has been considerable discussion among other federal agencies about the future need for LHMPs to qualify for other types of post-disaster funding.

EPC maintains the outstanding qualifications required to conduct hazard research and mapping, facilitate a robust planning process, actively encourage public involvement, negotiate with the California Office of Emergency Services (Cal OES) and the Federal Emergency Management Agency (FEMA) during the formal review process, and garner adoption by the City of Hermosa Beach City Council. EPC President Carolyn Harshman has enjoyed two careers: City Planning and Emergency Management. Both careers required continued improvement in professional skills of research, data collection, mapping, stakeholder involvement and community outreach, technical writing, public speaking, training design and delivery.

Without a doubt, Emergency Planning Consultants is the subject matter expert in the field of hazard mitigation in California having written the most FEMAapproved plans in California. 551
2 Carolyn J. Harshman is the sole proprietor of the woman-owned business known as Emergency Planning Consultants. The DBA (Doing Business As) is maintained through the County of San Diego, California.

This proposal is valid for a period of one year and is signed by the sole proprietor of Emergency Planning Consultants. This proposal acknowledges receipt of Addendum # dated March 28, 2023.

Respectfully,
Carolyn J. Harshman, MPA, CEM
President
Emergency Planning Consultants
Cell: 858-922-6964
[email protected]
www.carolynharshman.com
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3 Firm Profile
Official name and address:

Carolyn J. Harshman (DBA Emergency Planning Consultants) 3665 Ethan Allen Avenue, San Diego, CA 92117
Name, address, email, and telephone number of the consultant’s primary point of contact:

Carolyn Harshman
3665 Ethan Allen Avenue
San Diego, CA 92117
Cell 858-922-6964
Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture:

Sole Proprietor – Carolyn J. Harshman
Federal Employer I.D. Number:
27-0204294
Address and telephone numbers of each of the proposing firm’s locations:
3665 Ethan Allen Avenue
San Diego, CA 92117
Cell 858-922-6964
Indication whether firm is totally or partially owned by another business organization (parent company) or individual:

Individual – Carolyn J. Harshman
Number of years consultant has been in business under the present business name:

Carolyn J. Harshman has provided consulting services since 1986.

DBA Emergency Planning Consultants was originally registered with the County of San Diego on March 11, 1997.

Number of years of experience the consultant has had in providing required, equivalent, or related services:

Carolyn J. Harshman began providing emergency management services on a part-time basis in 1986. The services included plans, training, and exercises for local governments as a private consultant as well as contractor to the California Specialized Training Institute and California’s State Fire Marshal. In 1997, Ms. Harshman left her full-time work with local government and dedicated her full-time efforts to consulting services.

Any failures or refusals to complete a contract and explanation:

No.
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4 Project Understanding and Approach to Scope of Work
Statement of Project Understanding
Emergency Planning Consultants (EPC) will draw valuable content from the City’s 2018 Local Hazard Mitigation Plan including its mitigation strategy actions, plan goals, and hazard history.

An updated FEMA-approved LHMP will maintain the City’s
eligibility to compete for Hazard Mitigation Grant Program funds which are made available to jurisdictions within the declared area following a Presidential Disaster Declaration. Additionally, FEMA new BRIC program (Building Resilient Infrastructure and Communities) is an annual source of mitigation funds available to jurisdictions with FEMA-approved mitigation plans.

The intent of the federal government’s Disaster Mitigation Act of 2000 (DMA 2000) is three‐fold:
a) To gather hazard, vulnerability, and mitigation information from the local level for use in state‐level planning.
b) To ensure that state and local hazard mitigation planning is coordinated to the greatest extent practical.
c) To ensure that local jurisdictions are made aware of the hazards and vulnerabilities within their jurisdiction and to develop strategies to reduce those vulnerabilities.

In order to meet all of those objectives, FEMA developed a “checklist” for use by the State and Federal reviewers. The Region IX Local Mitigation Plan Review Tool (PRT) includes the following tasks:
➢ Element A: Planning Process
➢ Element B: Risk Assessment
➢ Element C: Mitigation Strategy
➢ Element D: Plan Maintenance
➢ Element E: Plan Update
➢ Element F: Plan Adoption
Regarding to the FEMA regulations for hazard mitigation planning, the project approach will definitely integrate the new guidelines identified in Local Mitigation Planning Policy Guide that was released April 19, 2022, and effective April 19, 2023. FEMA has released a draft updated FEMA Plan Review Tool to coincide with the new Planning Policy Guide. As soon as the new PRT is finalized, EPC will utilize it at the time of submission to Cal OES.
554
5 Organizational Chart
Details concerning specific roles and responsibilities are described later under “Project Management Plan – Experience and Qualification of Key Personnel”.

Approach to Work Program (Required and Optional Tasks)
Preparation of a mitigation plan incorporates all of the federal requirements relating to local hazard mitigation plans. EPC’s hazard mitigation planning approach has been perfected since 2005 when the federal government first required plans for local jurisdictions. Since that time great effort and time has gone into tracking the changes of “interpretations” by the regulatory agencies of the DMA 2000 legislation. Without publishing updates to the originating legislation, FEMA instead has published guidelines and has amended the FEMA Plan Review Tool used to judge the adequacy of plans.

Understanding all the changes in interpretation is critical to writing a plan that can go through the state and FEMA reviewers with only minor revisions. The State of California and FEMA have both made significant staffing changes over the past year resulting in more consistent reviews and fewer unjustified requested changes.

Recently, FEMA review staff have worked closely with state review staff to better understand the requirements in order to streamline the review process. With so many FEMA approved plans, obviously EPC clearly understands both the regulations and “interpretations” so goes into the review process as aligned as possible. All said, the key to an efficient and successful review is to be absolutely certain that every required component is clearly indicated in the plan. EPC accomplishes this through the use of “milestones” throughout the plan indicating the exact FEMA Plan Review Tool reference.

Nothing can replace EPC’s years of experience and track record at facilitating and writing FEMA-approved Mitigation Plans. This experience has also prepared us for any unexpected challenges with other aspects of the planning process – Planning Committee Meetings, community outreach, facilitating the formal review, and participating in the adoption meeting. EPC prides itself on working closely with the jurisdiction’s Point of Contact to bend and adjust to the content, format, and scheduling needs.

Carolyn J. Harshman,
CEM
EPC Project Manager
and Principal Planner
Alex Fritzler, BA
Lead Research Analyst
and Mapper
Megan Fritzler, BA
Research Analyst
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6 EPC methodology is based on a dedication to continuous learning and improvement.

Every mitigation plan is a mix of the community profile and hazards. This is balanced with the federal regulations and planning directives from the State of California. As each EPC mitigation plan is written it is tempered by lessons learned about hazards and recent interpretations by the Cal OES and FEMA reviewers. To ensure compliance with the federal regulations, the plan will include “milestones” indicating the location of required content. The project objectives will be met by following EPC rigid process of data collection, hazard research, meeting management, and mastery of the regulations guiding the development of hazard mitigation plans.

Although the plan’s approval is certainly the goal, the focus on the project approach is to create a planning process that will imprint and motivate the Planning Committee throughout the implementation phase. EPC takes great pride in building a culture of awareness regarding hazard mitigation.

Phase 1 – Planning/Development Process and Organize Resources Planning Process
The project will be supported by the involvement of two groups of stakeholders: 1) Primary - Planning Committee, and 2) Secondary - General Public and External Agencies. The purpose and commitments are delineated below. • Public Involvement (General Public and External Agencies) will be the backbone of the Community Outreach portion of the project and the options for involving the public will be discussed at the first Planning Committee meeting. In order to comply with FEMA requirements, it is critical that individuals and organizations outside of the Planning Committee have access to the plan during the “plan writing process”. In compliance with the 2023 FEMA guidance, a deliberate effort will be made to identify and involve underserved communities and socially vulnerable populations. EPC will work closely with the City staff tasked with preparing the General Plan – Housing Element to acquire lists of organizations that provide services to the identified group. It’s important to note that the RFP identifies the need for “four public meetings” for educating and soliciting input from the public. EPC has no objection to four activities but they need to be designed in a way other than live meetings. The public does not attend meetings regarding hazard mitigation – it is not perceived as being interesting or relating directly to them. Instead, EPC offers online webinars to coincide with the work of the Planning Committee. The webinars will be delivered live and recorded for posting on the City’s website. • Home and Business Mitigation will be encouraged with EPC community outreach tools:
o Distribution a range of EPC-produced handouts sharing mitigation techniques available to residents and businesses.
556
7 o Links to hazard information allowing home and business owners to identify specific hazards impacting their own properties (State of California’s MyHazards).
o FEMA requires the Draft Plan be made available to the general public and external agencies (e.g., adjoining jurisdictions, servicing special districts, underserved communities, socially vulnerable populations, etc.) during the plan writing phase. EPC recommends posting the Second Draft Plan on the City’s website and using existing notification methods including social media, newsletters, or other means to inform the general public of the Plan’s availability. As for the external agencies, EPC will provide email content for distribution to the various agencies (not yet including Cal OES and FEMA) including the link to the posting of the Second Draft Plan. All information gathered will be included in the Third Draft Plan.
• Planning Committee
EPC recommends that the Planning Committee consist of representatives from departments within the City with responsibilities identified in the 2018 LHMP. A week in advance of the 4th Planning Committee meeting, the First Draft Plan will be distributed. As City participants are selected for the Team, it’s important to keep in mind that hazard mitigation focuses on regulatory controls as well as construction and maintenance of buildings and infrastructure. EPC will provide agendas, handouts, minutes, and PowerPoints for each meeting. EPC President Carolyn Harshman will facilitate each of the four meetings. As of now, it is expected that the meetings will be delivered virtually. EPC maintains a Zoom account. Should the City choose a different medium for conducting meetings, EPC will accommodate those requests.
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8 o Planning Committee Meeting #1 (2 hours)
▪ The purpose of the first meeting is to provide a general overview of the project, update plan goals, review project timeline, gather pertinent documents, confirm roles and membership of the Planning Committee, review the concepts and standards contained in the DMA 2000, 2023 FEMA Local Mitigation Planning Policy Guide, and updated FEMA Plan Review Tool, discuss availability of mapping resources, and examine the initial hazard assessment.
o Opportunities relating to the community outreach approach will also be discussed.
o Planning Committee Meeting #2 (2 hours)
▪ The purpose of the second meeting is to begin work on the Mitigation Strategy. This will involve capturing the status of the mitigation actions identified in the 2018 LHMP along with other existing mitigation activities since that plan. EPC will work in advance of the meeting to review the General Plan – Public Safety Element, Annual Budget, and Capital Improvement Program in order to capture any already identified mitigation-related projects or policies that can be included in the plan. o Planning Committee Meeting #3 (2 hours)
▪ The purpose of the third meeting is to develop new mitigation action items. During the meeting EPC will distribute a planning tool that contains a comprehensive list of mitigation actions from a wide variety of jurisdictional plans. The use of this comprehensive list will assist and expedite the Planning Committee’s process of identifying existing and future mitigation actions.
o Planning Committee Meeting #4 (2 hours)
▪ Review of the First Draft Plan will be preceded by advance distribution of the document to the Planning Committee. The meeting will provide an opportunity for the Planning Committee to provide input to the First Draft Plan. Also, this meeting will include a discussion on final preparations and logistics for soliciting input from the general public and external agencies during the distribution of the Second Draft Plan.

Phase 2 – Threat and Hazard Identification Risk Assessment (Hazard Identification, Vulnerability Assessment, and Capability Assessment) The update to the Hazard Mitigation Plan will be completed in compliance with the requirements of the federal government Disaster Mitigation Act of 2000 (DMA 2000) and FEMA’s 2023 Local Mitigation Planning Policy Guide. Building on those materials and other FEMA mitigation “how-to guides”, the following methodology will be utilized:
• Hazard Identification and Profiles will be included in the Risk Assessment. EPC will build off of the Risk Assessment in the City’s 2018 LHMP, 2020 County of Los Angeles All-Hazards 558
9 Mitigation Plan, and the 2018 California State Mitigation Plan. Additionally, the 2017 General Plan-Public Safety Element and the Emergency Operations Plan will be reviewed for hazard and risk-related information as well as history of previous occurrences. In addition to using information from these resources, the plan will include ways to cross-reference and integrate the mitigation plan with the other documents identified above. EPC also maintains a broad range of resources for information regarding historical disasters. EPC will include the hazards listed in the RFP in the Planning Committee’s discussions and ranking of hazards. It’s important to note that attention should be given to natural hazards as identified in the hazard mitigation grant requirements. During the first Planning Committee meeting, the hazards will be discussed, and EPC will provide recommendations on a final hazards list. The Risk Assessment in the LHMP will include hazard-specific chapters including EPC-produced HAZUS-MH maps and reports (see below). • Hazard Mapping resources within the jurisdiction will be utilized by EPC to assist the reader in understanding the location and vulnerability to hazards. Additionally, EPC will produce any other maps necessary to properly explain the location of hazards as they relate to critical and essential facilities. Also, see below for a discussion on HAZUS-MH.
• HAZUS will be used to estimate
potential losses. HAZUS-MH (Hazards
United States – Multi-Hazard) is a software
produced by FEMA designed to estimate
loss projections for earthquake, hurricane,
flooding, and tsunami. EPC will prepare a
minimum of three HAZUS-MH Level 2
maps and reports. The specific scenarios
will be selected in coordination with the
Planning Committee. HAZUS-MH utilizes
data from the most recent U.S. Census.

That information is overlaid with a hazard
scenario (e.g., San Andreas Fault). In the
case of an earthquake scenario, the
HAZUS-MH output is a map showing
shaking intensities along with a detailed
report on impacts to people, structures,
infrastructure, and utilities. A dam
inundation sample HAZUS-MH flood map
prepared by EPC is shown on the left.

• Capability Assessment includes a list
of the programs (departments, strategic plans, budgets, facility improvement plans), policies, and personnel available within the jurisdiction to complete the Mitigation Strategy.
559
10 • Vulnerability Assessment will also be included in the Risk Assessment specifically identifying each of the City-owned essential and critical facilities as to hazard vulnerability. In addition to the HAZUS maps and reports discussed below, EPC will produce hazard-specific maps showing the location of the City’s essential and critical facilities.
• Community Profile will be developed for the project area. More than just demographics and organizational structure, the Profile reflects the history and unique characteristics of the community. Also, recent updates to FEMA guidelines and State of California legislation require discussions on identification of underserved communities and socially vulnerable populations. In addition, the Community Profile will include impacts of climate change on the project area.

Phase 3 – Hazard Mitigation Strategy
• Hazard Mitigation Goals will be built off of the goals in the 2018 LHMP. This task will be accomplished during the first Planning Committee meeting. • Hazard Mitigation Actions Items are the very core of the mitigation plan. The mitigation actions in the 2018 LHMP will be the starting point of this process in order to establish the accomplishments since the original plan. In addition to the action itself, the FEMA regulations now require additional detail in describing the various action items. Each mitigation action item will be accompanied with a timeline, assigned department, goals accomplished, linkage to building/infrastructure, cost, benefit, priority, and indication of whether the action will directly impact underserved and/or socially vulnerable populations. The entire Mitigation Strategy will be updated to comply with all contemporary FEMA standards. During the third Planning Committee meeting our focus will be on developing new action items. This will include capturing ongoing activities not included in the 2018 LHMP as well as developing new items for the future. Future ideas will be created by Planning Committee members as well as drawn from pertinent General Plan policies, the Capital Improvement Program, and contemporary ideas. During this brainstorming process, members will be encouraged to think through the various hazards and come up with projects and programs that could be funded through the federal Hazard Mitigation Grant Program (HMGP) and other state and federal pre- and postdisaster funding mechanisms. EPC will present simple tools for ranking cost and benefit. Prior to both of the meetings, EPC will prepare and distribute materials that will streamline discussions during the meetings.

Phase 4 – Hazard Plan Implementation and Maintenance Process • Monitoring, Evaluating and Updating will be discussed in the Plan Maintenance chapter which will include identifying the timing and tasks involved in implementing the FEMA-approved LHMP. While the Mitigation Actions Matrix itself will contain all of the FEMA-mandated and practical information required to implement, the Plan Maintenance chapter will outline the schedule and process for implementing the 560
11 Matrix. The Plan Maintenance chapter will include an Implementation Plan for tracking progress on a quarterly/annual basis. Following is a sample of what the Implementation Plan will look like:
• Incorporation into Existing Planning Mechanisms is particularly important if mitigation is to be achieved successfully. It’s common for the City’s General Plan, Emergency Operations Plan, Zoning Ordinance, Floodplain Management Plan, Storm Water Management Plan, or other regulatory documents to be closely associated with many of the mitigation actions items. FEMA wants to ensure that the mitigation plan is not a stand-alone document but rather part of a comprehensive approach to hazard mitigation.
• The Implementation Schedule will be based on how frequently the Planning Committee intends to meet each year. Whether monthly, bi-monthly, quarterly, biannual, or annual, FEMA requires a minimum of annual meeting. Following is a sample implementation schedule:
• Year 1 Year 2 Year 3 Year 4 Year 5
Monitoring XX XX XX XX XX
Evaluating
Internal Planning Team
Evaluation X X X X X
Cal OES and FEMA Evaluation X
Updating X
• Continued Public Involvement can include sharing information on completion of mitigation action items, summaries of Planning Committee implementation meetings, 561
12 announcement of seeking/winning mitigation-related grants, and news of plan updates.
• Final Plan results after a lengthy formal review by Cal OES and FEMA. To begin the formal review and approval process, EPC will forward an electronic copy of the Third Draft Plan and a FEMA Plan Review Tool to Cal OES. EPC will work with the formal reviewers on complying with any DMA 2000-justified revisions requested by Cal OES and FEMA.
• LHMP Adoption and Approval involves an adoption by the City Council and approval by FEMA. Upon receipt of the Approval Pending Adoption letter from FEMA, the Final Draft Plan will be scheduled for presentation to the City Council for adoption. EPC will prepare a staff report, resolution, and PowerPoint. EPC President Carolyn Harshman will be available for a virtual presentation to the City Council should that be desired. Following the Council meeting, proof of adoption will be forwarded to FEMA. FEMA will then send an email and Letter of Approval. EPC will incorporate the Letter of Approval into the Final Plan. EPC will continue to lead the planning process until the Letter of Approval is received from FEMA and incorporated into the Final Plan.

Additional Services
Delivery strategies that vary from the RFP are located within the various Phases.

Roles and Responsibilities for City Staff
The most common obstacle in the planning process is the lack of time on the part of the jurisdiction’s Planning Committee members. EPC totally understands how local government staff are stretched to the limit. That’s the reason we take so much pride in “doing the heavy lifting”. We do the research and the homework and develop tools to make the planning process easy and hopefully even fun. In total, the Planning Committee can expect to spend no more than 10 hours on the entire project. There are 4 2-hour meetings and 2 hours will be needed to review the First Draft Plan. As for the City Project Manager, more time will be required for EPC communications, information requests, and participating in the Community Outreach process, and City Council meeting. Altogether, the City Project Manager can expect to spend approximately 20- 30 hours on the project. All the external review details and negotiations will be handled by EPC.

Project Management Plan
Project Schedule
The Project Schedule includes four monthly Planning Committee meetings. This approach keeps the information fresh in the minds of the Team and allows us to get the Plan in the hands of the formal reviewers (Cal OES, FEMA) as quickly as possible. This will ensure the City’s eligibility for HMGP and other grants requiring approved mitigation plans. It’s important to note that the RFP identified a desired project timeline to completion of six to nine months, however the formal review process alone takes four to six months.
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13 Communications Approach
As identified below the EPC Project Manager and EPC Support Team communicate at least once each week and any other time as needed. The EPC Project Manager will communicate with the City’s Project Manager on a monthly basis or more frequently as necessary. The majority of the communication will be with the full Planning Committee while special requests for resources (mapping, data, documents) will go to the City’s Tasks
Month OneMonth TwoMonth FourMonth FiveMonth SixMonth SevenMonth EightMonth NineMonth Ten Planning/Development Process and Organize
Resources
First Draft, Second Draft, Third Draft, Final Draft,
Final X X X X X X X X X
Planning Committee Meeting #1 LHMP
Overview and Initial Hazard Briefing X
Planning Committee Meeting #2 HAZUS and
Status of 2018 Mitigation Action Items X
Planning Committee Meeting #3 Future
Mitigation Action Items X
Planning Committee Meeting #4 Review First
Draft Plan X
Encourage Public Participation in Household
and Business Mitigation Activities (Social Media)
X
General Public and External Agency Input to
Second Draft Plan X
Risk Assessment
Conduct Risk and Vulnerability Assessment X X
Prepare HAZUS and Critical Asset Maps X X
Prepare Capability Assessment X X
Hazard Mitigation Strategy
Update Mitigation Actions X
Prepare New Mitigation Actions X
Include Monitoring, Evaluating and Updating the
Plan X X
Plan Maintenance Process
Submit Third Draft Plan to Cal OES/FEMA.

Complete Mandated Revisions. X X X X
Receive FEMA’s Approvable Pending Adoption X
Post and Conduct City Council Meeting to Adopt
the Final Draft Plan X
Submit Proof of Adoption to FEMA X
Receive FEMA Final Approval X
Incorporate FEMA Final Approval into Final Plan X
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14 Project Manager. The preferred method of communication is email in order for the EPC Project Manager to maintain documentation of all conversations. Meetings will be conducted over EPC’s Zoom account.

Quality Assurance / Quality Control Approach
As identified in the detailed project approach and schedule later in the proposal, EPC Project Manager Carolyn Harshman will have eyes on the project at all times including facilitating each of the Planning Committee meetings, the Community Outreach, and City Council meeting. She will also be the sole contract for the City Project Manager and will lead the EPC Support Team through daily communications. Her most important role will be as the Principal Planner as she weaves the work of the EPC Support Team and Planning Committee’s contributions into the plan’s writing.

Experience and Qualifications
Summary of Relevant Projects
Although EPC will gladly provide a comprehensive list of emergency management consulting accomplishments (plans, training, and exercises), below is the list of the more recent hazard mitigation plans (2020-present). Staff assignments: Harshman (CH), Alex Fritzler (AF), Megan Fritzler (MF). Ms. Harshman served/serves as the EPC Project Manager and Principal Planner for each of these projects.

Jurisdiction and Department Cost Hazard Mitigation Plan Status
EPC Staff
Cities of Rancho Palos Verdes and
Rolling Hills Estates – Planning
Departments
$30k FEMA Approved 2020 CH, MF
City of Compton – Fire Department $50k FEMA Review 2023 CH, MF City of Covina – Police Department $30k FEMA Approved 2020 CH, MF City of Duarte – Planning Department $35k FEMA Approved 2020 CH, MF City of Fontana – Planning
Department
$50k Plan Writing Phase 2023 CH, MF
City of La Habra Heights – City
Manager’s Office
$35k FEMA Approved 2022 CH, MF
City of Monterey Park – Fire
Department
$50k Plan Writing Phase 2023 CH, MF
City of Rosemead – Public Safety
Department
$45k Plan Writing Phase 2023 CH, AF
City of Santa Ana $72k FEMA Approved 2022 CH, MF
City of San Fernando – Public Works
Department
$30k FEMA Approved 2021 CH, MF
City of Signal Hill – Police Department $35k Plan Writing Phase 2023 CH, AF City of Sierra Madre – Fire
Department
$35k FEMA Approved 2020 CH, MF
City of South El Monte – Public Works
Department
$35k FEMA Approved 2021 CH, MF
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15 Jurisdiction and Department Cost Hazard Mitigation Plan Status
EPC Staff
City of Walnut, Mt. San Antonio
Community College District, Walnut
Valley Unified School District –
Various Departments
$125k FEMA Approved 2020 CH, AF
Jurupa Community Services District –
Safety & Emergency Management
Department
$35k FEMA Approved 2021 CH, AF
Los Angeles County Metropolitan
Transit Authority (LA Metro) –
Homeland Security & Emergency
Management Department
$150k FEMA Approved 2022 CH, MF
Morongo Unified School District –
Maintenance & Operations
Department
$30k FEMA Approved 2020 CH, MF
Mountains Recreation and
Conservation Authority – Planning
Department
$75k FEMA Approved 2022 CH, MF
Public Water Agencies Group –
General Managers
$224k Plan Writing Phase 2023 CH, AF
Sonoma County Office of Education
(Multi-Jurisdictional Hazard Mitigation
Plan) – Business Services
Department
$224k FEMA Review 2023 CH, MF
References
The following references are for Hazard Mitigation Plan written, adopted, and approved during the past 3 years.

Agency Name and Title of Contact Telephone
Los Angeles Metropolitan
Transportation Authority
Ms. Moniek Pointer,
Manager, Emergency
Management Department,
Planning Team Chair
(213) 264-0858
City of Santa Ana Mr. Steve Rhyner,
Emergency Operations
Coordinator, Planning Team
Chair
(714) 647-5315
City of Duarte Mr. Jason Golding,
Planning Division Manager
(626) 357-7931 x231
Experience and Qualification of Key Personnel
The EPC Team selected for this project is the perfect balance of subject matter history, expertise, background, and local knowledge.
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16 Name: Carolyn J. Harshman, CEM
Education: Master of Public Administration
Professional Affiliations: International Association of Emergency Managers, California Emergency Services
Association, National Hazard Mitigation Association
Professional Licenses and Certifications: Certified
Emergency Manager
Carolyn Harshman, CEM is the sole proprietor Owner
and President of Emergency Planning Consultants and
will serve as the EPC Project Manager and Principal
Planner. Preparing a Hazard Mitigation Plan requires subject matter expertise in the areas of emergency response planning, hazard mitigation planning, mapping, and land use planning. With backgrounds in both land use planning and emergency management, Ms. Harshman is the right fit for facilitating the planning project. Ms.

Harshman will serve as the EPC Project Manager to the City Project Manager and maintains responsibility for all aspects of the contracted services. Monthly status updates will be provided to the City Project Manager including budget and work progress. Invoices will be submitted according to the terms of the contract. As Principal Planner, Ms. Harshman will lead the project by facilitating and participating in all Planning Committee meetings, community outreach activities, and the City Council meeting. She will serve as the principal author and maintain quality control over the document at all times. Ms. Harshman will also manage relationships and work products with the EPC Support Team, ensuring quality control and continuous improvement by conducting weekly meetings with the EPC Support Team.

Prior to working in the field of emergency management, Ms. Harshman enjoyed a combined 20-year career as a city, regional, and redevelopment planner for the County of San Diego, City of San Diego, and Southeastern Economic Development Corporation. In her role as a land use planner Ms. Harshman prepared General Plan Amendments, Community Plans, Zoning Ordinance revisions, and conducted hundreds of community meetings. As a local government staff member for so many years, Carolyn is very familiar with the organization, roles, and responsibilities of government entities. Ms. Harshman began work in the field of emergency management in 1984 when she was hired as a hazard planner for the County of San Diego’s Office of Disaster Preparedness. There she updated the County’s Emergency Operations Plan and also served as the Hazards Officer. Responding to requests from other jurisdictions to provide consulting services, Carolyn began part-time work as a consultant in 1986 writing Multi-Hazard Functional Plans (now known as Emergency Operations Plans) and providing training. In 1997, she ended her career with local government and established Emergency Planning Consultants.

Ms. Harshman has been a member of FEMA’s Emergency Management Institute’s Planning Advisory Board since 2005, involved in each update to the Emergency Planning Course (G235). Also, she taught FEMA’s pilot course deliveries for the Comprehensive Preparedness Guide (CPG) 101. The revised CPG 101 regulations 566
17 provide guidance on styles and content for emergency operations plans, placing emphasis on engaging the “whole community” – including those with access and functional needs, children, and those with household pets and service animals.

Carolyn has completed and teaches FEMA Master Trainer Program courses as well as a variety of other courses at the Emergency Management Institute, California Specialized Training Institute, and as an adjunct instructor at a variety of educational facilities. Ms. Harshman holds a Master of Public Administration (MPA) degree from San Diego State University and is a Certified Emergency Manager (CEM), as conferred by the International Association of Emergency Managers.

Actively engaged in professional development, Ms. Harshman was in FEMA’s first cohort of the National Emergency Management Executive Academy as well as FEMA’s first cohort of the Vanguard Crisis Leadership Fellows Program. Ms. Harshman is an active leader in the six thousand member International Association of Emergency Managers, serving as Chair of the Conference Committee, Chair of the Leadership Symposium, Chair of the Membership & Marketing Committee, President of IAEM-USA Region 9 (California, Arizona, Nevada, Hawaii, and Pacific Territories), Second Vice President of IAEM-USA, First Vice President of IAEM-USA, President of IAEM-USA, and presently Immediate Past President of IAEM-USA.

EPC Support Team
Name: Alex L. Fritzler
Education: Bachelor of Arts – Business Administration
Alex Fritzler is a part-time EPC contractor serving as the Lead Research Analyst and Mapper. He is responsible for hazard and demographic research, writing, technical services, graphics, data analysis, mapping services, and HAZUS. Alex has assisted with the preparation of more than thirty local government hazard mitigation plans and HAZUS projects since joining EPC in 2010.

Name: Megan R. Fritzler
Education: Bachelor of Arts – Liberal Studies
Megan Fritzler is a part-time EPC contractor serving as the Research Analyst. She is responsible for hazard and demographic research and writing in support of hazard mitigation plans. Since 2018, Megan has assisted with the preparation of ten local government hazard mitigation plans most recently including: Los Angeles County Metropolitan Transportation Authority (Metro) and Sonoma County Office of Education.
567
18 Assignment of Key Personnel
EPC acknowledges the City’s requirement to inform the City Project Manager of any changes in key personnel. As identified in the RFP, in the event of an uncontrollable event, the EPC Project Manager will submit a transition plan to the City Project Manager.

Attachments
Required Forms
Cost Proposal (attached separately)
568
19 Certification of Proposal
RFP #: 23-005
The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP).

1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP.

3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

4. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.

5. The proposal response includes all of the commentary, figures and data required by the Request for Proposal.

6. The proposal shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued:

Addendum: #1 March 28, 2023

8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal.

Signature of Authorized Representative:

Printed Name and Title:

Carolyn J. Harshman, President
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20 Non-Collusion Affidavit
RFP #: 23-005
The undersigned declares states and certifies that:

1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This proposal is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.

5. All statements contained in the Proposal and related documents are true.

6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal.

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:

Printed Name and Title:

Carolyn J. Harshman, President
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21 Compliance with Insurance Requirements
RFP #: 23-005
The selected consultant will be expected to comply with the City’s insurance requirements contained within this RFP.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:

Printed Name and Title:

Carolyn J. Harshman, President
571
22 Acknowledgement of Professional Services Agreement
RFP #: 23-005
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:

Signature of Authorized Representative:

Printed Name and Title:

Carolyn J. Harshman, President
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23 COVID Vaccination Certification
April 5, 2023
Suja Lowenthal, City Manager
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
RE: Mandatory COVID-19 Vaccination for City of Hermosa Beach Consultants Dear Ms. Lowenthal:

Per this letter, Carolyn J. Harshman (DBA: Emergency Planning Consultants) certifies that all of its officers, agents, employees, subcontractors, representatives and volunteers servicing the City of Hermosa Beach on-site within the City pursuant to RFP:
23-005 Local Hazard Mitigation Planning Services – Sample Professional Services Agreement dated March 13, 2023, are or will be fully vaccinated or covered by an approved medical or religious exemption prior to the implementation of the scope of work located within the above referenced agreement.

Respectfully,
Carolyn J. Harshman, President
3665 Ethan Allen Avenue
San Diego, CA 92117
[email protected]
(858) 922-6964
www.carolynharshman.com
573
City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885

Page 1 of 21 ends

Professional Services Agreement

CONTRACT FOR PROFESSIONAL SERVICES TO UPDATE THE LOCAL HAZARD MITIGATION

PLAN BETWEEN THE CITY OF HERMOSA BEACH AND EMERGENCY PLANNING

CONSULTANTS
This AGREEMENT is entered into this 23rd day of May, 2023, by and between the City of Hermosa Beach, a general law city, a municipal corporation (“CITY”), and EMERGENCY PLANNING CONSULTANTS, a sole proprietorship (“CONSULTANT”).

R E C I T A L S
A. The CITY desires to update its Local Hazard Mitigation Plan (LHMP).

B. The CITY does not have the personnel able and/or available to perform the services required under this agreement and therefore, the CITY desires to contract for consulting services to accomplish this work.

C. The CONSULTANT warrants to the CITY that it has the qualifications, experience, and facilities to perform properly and timely the services under this Agreement.

D. The CITY desires to contract with the CONSULTANT to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the CITY and the CONSULTANT agree as follows:

CONSIDERATION AND COMPENSATION. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as Exhibit A.

As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

As additional consideration, CITY agrees to pay CONSULTANT a total amount not to exceed $52,500, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.

No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or her designee.

CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month.

CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’S invoice within 30 days after it is received.
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SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.

Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.”
TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’S reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.

FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

KEY PERSONNEL. CONSULTANT’S key person assigned to perform work under this Agreement is Carolyn Harshman. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on May 23, 2024, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with the written agreement between the parties.

TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 575
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TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT'S performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

ASSIGNABILITY. This Agreement is for CONSULTANT’S professional services.

CONSULTANT’S attempts to assign the benefits or burdens of this Agreement without CITY’S written approval are prohibited and will be null and void.

INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which it is performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 576
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AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the CITY to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’S own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers’ Compensation Insurance as required by law. The CONSULTANT shall require all subconsultants similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for CITY.

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The 577
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amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability, and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by CITY, and shall be endorsed as follows.

CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers.

Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the CITY, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’S option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of 578
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performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CONSULTANT’S behalf upon the CONSULTANT’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’S prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.

FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the CONSULTANT, its employees, subconsultants and agents.

CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the CITY’S review of the CONSULTANT’S report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the CITY may deduct the cost of such correction from any retention amount held by the CITY or may withhold payment 579
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otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.

NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services performed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Israel Estrada
Emergency Management Coordinator
Carolyn J. Harshman
(DBA Emergency Planning Consultants)
3665 Ethan Allen Avenue
San Diego, CA 92117
ATTN: Carolyn Harshman
President
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’S bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’S bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’S or CITY’S obligations under this Agreement.

C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 580
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D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement.

CITY’S city manager, or designee, may execute any such amendment on behalf of CITY.

ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorney’s fees and costs in addition to all other relief to which that party or those parties may be entitled.

STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
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OWNERSHIP OF DOCUMENTS. It is understood and agreed that the CITY shall own all documents and other work product of the CONSULTANT, except the CONSULTANT’S notes and workpapers, which pertain to the work performed under this Agreement.

The CITY shall have the sole right to use such materials in its discretion and without further compensation to the CONSULTANT, but any re-use of such documents by the CITY on any other project without prior written consent of the CONSULTANT shall be at the sole risk of the CITY.

DISCLOSURE REQUIRED. (CITY and CONSULTANT initials required at one of the following paragraphs)
By their respective initials next to this paragraph, CITY and CONSULTANT hereby acknowledge that CONSULTANT is a “consultant” for the purposes of the California Political Reform Act because CONSULTANT’S duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were CONSULTANT employed by the CITY. CONSULTANT hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of CONSULTANT’S disclosure obligations in accordance with the City’s Conflict of Interest Code.

CITY Initials ______
CONSULTANT Initials ______
OR
By their initials next to this paragraph, CITY and CONSULTANT hereby acknowledge that CONSULTANT is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

CITY Initials ______
CONSULTANT Initials ______
COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing.

IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
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CITY OF HERMOSA BEACH CONSULTANT
Raymond Jackson, Mayor By: Carolyn Harshman, President
ATTEST:
27-0204294
Myra Maravilla, City Clerk Employer ID No.

APPROVED AS TO FORM:

Patrick Donegan, City Attorney
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Exhibit A
Scope of Work
The Scope of Work shall include, but not be limited to the following tasks.

The scope of services for this project is organized into four phases in accordance with the Disaster Mitigation Act planning process and can be worked on concurrently:

1. LHMP Planning/Development Process and Organize resources.

2. Risk Assessment (Hazard Identification, Hazard Mapping, Vulnerability Assessment, and Capability Assessment).

3. Hazard Mitigation Strategy.

4. Hazard Plan Implementation and Maintenance Process.

Phase 1 – Planning/Development Process and Organize Resources As part of the LHMP planning and development process, the Consultant in conjunction with the lead city personnel, will organize a Hazard Mitigation Planning Committee (HMPC). Members of the HMPC will include: staff representatives from City of Hermosa Beach; staff from other local, state, and federal agencies; and community representatives. Community representatives will be selected based on a “whole community” approach and may include representation from non-profit organizations, religious institutions, disability access and functional needs groups, experts, residents, community leaders, and business owners. The HMPC will:
x Participate in the planning process, attend meetings, and provide data as requested.
x Solicit input from citizens and professionals with knowledge of applicable hazards. x Provide input on how the risk differs across the planning area. x Identify new/proposed mitigation projects.
x Review drafts of the plan.
x Coordinate and attend public meetings.
x Coordinate the formal adoption of the plan by governing boards.

The Consultant shall facilitate a minimum of four public meetings. Each meeting will focus on educating the public on the LHMP development process and identify community concerns. The Consultant shall provide content to post on the City’s webpage and social media platforms. When a final draft LHMP is developed, the public will be invited to review and provide comments on the current draft. Public comments will be incorporated as appropriate by the Consultant.

The City of Hermosa Beach LHMP will thoroughly document the hazard mitigation planning process, including but not limited to:
x A narrative description of how the plan was prepared and the process followed. x An outline of plan development meeting dates, attendees, and agendas. x Identify agencies and organizations that participated in plan development. x Coordination with existing planning mechanisms.
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x Description of how the public was involved and strategy for public outreach/meetings.

Phase 2 – Threat and Hazard Identification Risk Assessment (Hazard Identification, Vulnerability Assessment, and Capability Assessment)
A detailed risk assessment will be developed for this LHMP. The purpose of this section is to understand the risk and vulnerability of identified natural, technological, and humancaused hazards and to provide a basis for hazard mitigation strategy development. The risk assessment will include:
a. Hazard Identification and Profiles: The Hazard Identification and Profiles will include a description and prioritization of the hazards that have occurred within the City. The hazard categories may include:
x Flood-related hazards.
x Wildfire hazards.
x Earthquake hazards.
x Severe weather-related hazards (extreme temperatures, drought, fog, heavy rains/thunderstorms, wind/lightning, etc.).
x Nuclear hazards.
x Climate change hazards.
x Other human-made hazards.
x Other geologic and soil hazards.
x Other hazards as identified by the HMPC and other data sources. b. Hazard Mapping: Using the best available data, the risk assessment will include maps (hazard and infrastructure maps will be provided by the Consultant) that delineate areas affected by hazards and identify locations of local assets. The geographic information data will comprise a comprehensive inventory for use in developing map data layers (to the extent data is available), of the following items relative to the multiple hazard area:
x Public buildings.
x Critical facilities and infrastructure.
x Maps that depict the location of parcels, structures, land use, and populations. x Evacuation routes.
x Structures will be delineated by type of use (e.g., residential, commercial, industrial, etc.).
c. Vulnerability Assessment: Based on the previous information, the Consultant will develop an overview of the City’s vulnerability to specific hazards. Digital maps and GIS data (provided by the Consultant) will be developed that identify local assets that are located within known hazard areas. HAZUS will be used to model losses as appropriate.

This vulnerability assessment will include (as the data allows):
x Types and numbers of buildings, infrastructure, and critical facilities located within the planning area and within identified hazard areas.
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x Evacuation routes and their capacity, safety, and viability under a range of emergency scenarios.
x Residential developments in any hazard area identified in the City’s Public Safety Element that do not have at least two evacuation routes. x An inventory of all repetitive flood loss structures, as defined by FEMA, if applicable. x Potential dollar losses from identified hazards will be estimated through a process that utilizes HAZUS-MH or GIS analysis of County assessor’s data with hazard locations.
x Description of land uses and development trends to advise future land use decisions.
d. Capability Assessment: A capability assessment will be conducted that will inventory those existing plans, policies, and procedures that the City has in place to temper the effect of hazards. This will include protective measures under the National Flood Insurance Program (NFIP), building codes, zoning ordinances, completed or ongoing mitigation projects, and mitigation polices established in the general or comprehensive plans of participating jurisdictions.

Phase 3 – Hazard Mitigation Strategy
The LHMP will include a mitigation strategy to address its exposure to identified hazards.

This will include:
a. Developing mitigation goal statements that focus on reducing the risk and vulnerability from the identified hazards.
b. Developing a comprehensive range of specific mitigation actions items being considered to reduce the effects of each hazard, based on the risk assessment. The range of potential action items will include emphasis on mitigating losses for new and existing buildings and infrastructure and for future development areas. This section will include a list of prioritized hazard mitigation action items that best meet the City of Hermosa Beach’s needs for hazard damage reduction. Prioritization factors will include an analysis of proposed mitigation projects focused on several key areas, including but not limited to economic (including benefits and cost), engineering, technical, legal, environmental, social, and political feasibility. Action items given the highest priority will meet most or all aspects of the feasibility analysis and will be the best fit for the City of Hermosa Beach and all plan participants. c. Based on previous tasks, a draft plan update will be prepared in accordance with State and Federal requirements. The Consultant will ensure that each required component for each plan participant is included in the Plan. The draft plan will be made available to the HMPC for review and comment. The Consultant will incorporate HMPC comments and prepare a public review draft to be distributed to interested parties. The Consultant will develop content for the plan to be placed on the City’s website to gather public comment and participate in a public meeting to gain community feedback.

Phase 4– Hazard Mitigation Plan Maintenance Process
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a. Monitoring, Evaluating, and Updating: This chapter will detail how the City of Hermosa Beach HMPC will monitor, evaluate, implement, and update the Plan. For example, maintenance will occur at an annual meeting of the HMPC where the LHMP mitigation strategy and implementation progress will be evaluated and modified as appropriate. The Plan will be revised, updated, and readopted every five years in accordance with the requirements of the Disaster Mitigation Act of 2000. b. Incorporation into Existing Planning Mechanisms: The City of Hermosa Beach will implement and incorporate hazard mitigation plan goals and actions into other local planning documents, such as the local emergency operations plan, community wildfire protection plans, storm water plans, evacuation routes, etc. The LHMP shall be such that it may be incorporated into the City’s Safety Element of the General Plan to comply with Assembly Bill No. 747.
c. Implementation Schedule: The completed LHMP will include procedures for ensuring the Plan’s implementation, including an implementation schedule for each action item.
d. Continued Public Involvement: The City of Hermosa Beach is committed to continued public involvement in the LHMP development, maintenance, and future updates. A description of public involvement activities for the Plan will be included. e. Final Plan: The Consultant will collect and incorporate public comments to the public review draft, make all necessary revisions, and will prepare a Final Plan for submittal to Cal OES and FEMA for review and approval. The Consultant is responsible for all plan revisions from Cal OES, FEMA, or the City of Hermosa Beach until it is adopted by Hermosa Beach City Council.
f. LHMP Adoption and Approval: The governing body of each participating jurisdiction will adopt the LHMP upon approval of the Plan from Cal OES and FEMA. The Consultant will be present during the Hermosa Beach City Council adoption process. 587
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Exhibit B
Fee Schedule
Task Harshman
Hrs/Cost
A. Fritzler
Hrs/Cost
M. Fritzler
Hrs/Cost
Total Cost
Planning Process
Writing drafts and final plans 40 hrs,
$10,000
40 hrs,
$6,000
$16,000
Planning Committee meeting
preparation and delivery (4
total)
16 hrs,
$4,000
$4,000
Community Outreach Strategy
and Delivery
20 hrs,
$5,000
$5,000
Incorporate public and external
agency input to second draft
plan
4 hrs,
$1,000
$1,000
Submit third draft plan to Cal
OES/FEMA. Complete
mandated revisions
8 hrs,
$2,000
$2,000
Post and conduct City Council
meeting to adopt final draft
plan (includes staff report,
resolution, powerpoint
presentation materials)
4 hrs,
$1,000
$1,000
Risk Assessment
Conduct risk assessment and
capability assessment (includes
hazard-specific maps)
32 hrs,
$8,000
20 hrs,
$3,000
50 hrs,
$5,000
$16,000
Prepare HAZUS (includes maps
and reports)
50 hrs,
$7,500
$7,500
Hazard Mitigation Strategy
Develop mitigation actions for
ongoing city projects (included
in Planning Process- Planning
Team meetings)

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Task Harshman
Hrs/Cost
A. Fritzler
Hrs/Cost
M. Fritzler
Hrs/Cost
Total Cost
Develop mitigation actions for
future city projects (included in
Planning process- Planning
team meetings)

Hazard Mitigation Plan
Maintenance Process

Prepare plan maintenance
chapter defining monitoring,
evaluating and updating the
plan (included under Planning
Process-Plan writing)

Total $52,500.00
Classifications, Names, and Hourly Rates:

Project Manager and Principal Planner: Carolyn J. Harshman ($250/hr) Lead Research Analyst and Mapper: Alex Fritzler ($150/hr) Research Analyst: Megan Fritzler ($100/hr)
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Exhibit C
Federal Contract Provisions
During the performance of this Agreement, Consultant shall comply with all applicable federal laws and regulations including but not limited to the federal contract provisions in this Exhibit.

1. ACCESS TO RECORDS & RECORD RETENTION (2 C.F.R. 200.336) Consultant shall comply with 2 C.F.R. § 200.336 and provide the Federal Agency, Inspectors General, the Comptroller General of the United States, Agency, and the State of California or any of their authorized representatives access, during normal business hours, to documents, papers, books and records which are directly pertinent to this contract for the purposes of making and responding to audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to the Consultant's personnel for the purpose of interview and discussion related to the books and records. The Consultant agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

The Consultant agrees to provide the Federal Agency or its authorized representatives access to construction or other work sites pertaining to the work being completed under the contract. In compliance with the Disaster Recovery Act of 2018, the City and Consultant acknowledge and agree that no language in this contract is intended to prohibit audits or internal review by the FEMA Administrator or the Comptroller General of the United States.

2. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO PART 200 – CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.326)

2.1 Appendix II to Part 200 (C) – Equal Employment Opportunity: Except as otherwise provided under 41 C.F.R. Part 60, if this contract meets the definition of a “federally assisted construction contract” in 41 C.F.R. § 60-1.3, then Consultant shall comply with the following equal opportunity clause, in accordance with Executive Order 11246 of September 24, 1965 entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967 and implementation regulations at 41 C.F.R.

Chapter 60:

2.1.1 The Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:

Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
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2.1.2 The Consultant will, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

2.1.3 The Consultant will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the Consultant's legal duty to furnish information.

2.1.4 The Consultant will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

2.1.5 The Consultant will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

2.1.6 The Consultant will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

2.1.7 In the event of the Consultant's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

2.1.8 The Consultant will include the portion of the sentence immediately preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The 591
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Consultant will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance:

Provided, however, that in the event a Consultant becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the Consultant may request the United States to enter into such litigation to protect the interests of the United States.

The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract.

The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.

The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.

2.2 Appendix II to Part 200 (G) – Clean Air Act and Federal Water Pollution Control Act: If this contract is in excess of $150,000, Consultant shall comply with the following:

2.2.1 Pursuant to the Clean Air Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate 592
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Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000.

2.2.2 Pursuant to the Federal Water Pollution Control Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000.

2.3 Appendix II to Part 200 (H) – Debarment and Suspension. This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such Consultant is required to verify that none of the Consultant, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). Consultant must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. This certification is a material representation of fact relied upon by City. If it is later determined that Consultant did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. Consultant warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs. Consultant also agrees to verify that all subcontractors performing work under this contract are not debarred, disqualified, or otherwise prohibited from participation in accordance with the requirements above. Consultant further agrees to notify the City in writing immediately if Consultant or its subcontractors are not in compliance during the term of this contract.

2.4 Appendix II to Part 200 (I) – Byrd Anti-Lobbying Act. Consultants that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency.

2.5 Procurement of Recovered Materials. In the performance of this contract, Consultant shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired: competitively within a timeframe providing for compliance with the contract performance schedule; meeting contract performance requirements; or at a reasonable price. Information about this requirement, along with the list of EPA-designate items, is available at EPA’s Comprehensive Procurement Guidelines web site,
593
City of Hermosa Beach

Page 21 of 21 ends

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

Consultant also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.

3. MISCELLANEOUS PROVISIONS

3.1 The Consultant shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA preapproval.

3.2 This is an acknowledgement that FEMA financial assistance will be used to fund all or a portion of this contract. The Consultant will comply with all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives.

3.3 Consultant acknowledges that 31 U.S.C. Chapter 38 (Administrative Remedies for False Claims and Statements) applies to the Consultant’s actions pertaining to this contract.

3.4 The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the City, Consultant, any subcontractors or any other party pertaining to any matter resulting from the contract.

3.5 General and administrative expenses shall be negotiated and must conform to the Cost Principles in 2 C.F.R. Part 200. Profit shall be negotiated as a separate element of the cost. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the Consultant, the Consultant's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work. Any agreement, amendment or change order for work performed on a time and materials basis shall include a ceiling price that Consultant exceeds at its own risk. 594

AWARD OF A

PROFESSIONAL SERVICES

AGREEMENT TO UPDATE
THE CITY’S LOCAL

HAZARD MITIGATION
PLAN
May 9, 2023
595
Background
• Received a grant from the Federal Emergency
Management Agency (FEMA) to update the
City’s Local Hazard Mitigation Plan (LHMP)
• The Hazard Mitigation Plan was last update in
2017 and must be updated every five years
• An approved plan is a requirement to receive
Hazard Mitigation Grant Funds
596
Analysis
• Advertised Request for Proposal (RFP) on
March 13, 2023
• Received eight (8) proposals on April 6, 2023
• Proposals independently evaluated and top
three (3) firms were invited to interviews
597
Recommendation:
• Staff recommends award to Emergency Planning
Consultants based upon the following:
 Slightly lower cost;
 Project manager and firms familiarity with recently
updated Hazard Mitigation Plan requirements;
 Demonstrated high level of competence, knowledge,
and expertise based on successfully preparing 150
hazard mitigation plans at the State, County, and local levels; and
 Demonstrated collaborative approach to consensus
building.
598

AWARD OF A

PROFESSIONAL SERVICES

AGREEMENT TO UPDATE
THE CITY’S LOCAL

HAZARD MITIGATION
PLAN
May 9, 2023
599
City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0272
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023

AUTHORIZATION TO PURCHASE RECTANGULAR

RAPID-FLASHINGBEACONS FROM
NEXTECH SYSTEMS, INC.
(Public Works Director Joe SanClemente)
Recommended Action:

Staff recommends City Council:

1. Authorize the purchase of rectangular rapid-flashing beacons from NexTech Systems, Inc. in the amount of $129,771.08 (Attachment 2) plus taxes for a total amount of $142,099.33; and

2. Authorize the Director of Public Works to establish a contingency amount of $10,000 for purchasing additional parts as needed during installation.

Executive Summary:

Capital Improvement Program (CIP) Projects 102 Bus Stop Improvements and 193 Pedestrian Crossing Safety Improvements provides safety improvements at bus stop locations and uncontrolled pedestrian crossings throughout the City including the installation of rectangular rapid-flashing beacons (RRFB) at the locations shown on the map provided as Attachment 3. Staff received one bid for the purchase of RRFB equipment and recommends City Council authorize purchasing the RRFB equipment from NexTech Systems, Inc. (NexTech).

Background:

At its December 13, 2022 meeting, Council awarded a contract for design services for CIP 102 Bus Stop Improvement and CIP 193 Pedestrian Crossing Safety Improvements and additionally directed staff to spin off an early implementation project to install RRFBs at various crosswalk locations. The early installation of RRFBs, and associated pavement marking and signage, would expedite the delivery of safety enhancements in advance of the larger project.

In August of 2022, staff deployed RFFBs, and other safety enhancements, at the intersection of Hermosa Avenue and 6th Street as part of a pilot project to help inform the design of CIP 102 and CIP 193. The procurement and delivery of the RRFB system for the intersection of Hermosa Avenue at 6 th Street took several months due to supply chain issues that resulted in limited availability of the equipment. Based on the previous procurement of RRFBs for the pilot project, staff estimated that City of Hermosa Beach Page 1 of 5 Printed on 5/18/2023
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REPORT 23-0272
equipment. Based on the previous procurement of RRFBs for the pilot project, staff estimated that delivery of RRFB components for CIP 102-193 would similarly take several months.

Following the typical CIP implementation process, the City would complete design, advertise for bids, and award a construction contract for the contractor to procure and install the RRFBs as part of the project. Following Council’s direction to expedite the process, staff requests approval to purchase the RRFBs to allow the design and construction bidding to occur concurrently with the lead time for delivery of the RRFBs. Staff recommends this strategy so that the City would have the RRFBs on hand for installation at the time the construction contract is awarded rather than delay the start of construction while the contractor waits for delivery of the RRFBs.

The following locations were identified for implementation of RRFBs:
· Hermosa Avenue at:

1. 4th St

2. 19th St

3. 24th St

4. 25th St
· Pier Avenue at:

5. Loma Drive

6. Cypress Avenue

7. Manhattan Avenue
· Valley Drive at:

8. South Park (approximately 245 Valley Drive)
· Manhattan Avenue at:

9. 28th Street

10.29th Street
Past Council Actions
Meeting Date Description
December 13, 2022 City Council award of contract for design services for pedestrian safety and bus stop improvement project to KOA corporation
Analysis:

On April 13, 2023, the City advertised for bids to purchase the RRFBs in the local newspaper and on Planet Bids, the City’s electronic bidding platform. The advertisement included the necessary RRFB equipment for the 10 intersection locations, including some spare material for future maintenance purposes. On April 27, 2023, the City received one bid, which was opened and read aloud by the City City of Hermosa Beach Page 2 of 5 Printed on 5/18/2023
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Clerk (Attachment 1). The bid results are summarized below.

Bidders Amount
NexTech Systems, Inc. $129,771.08
While only one bid was received, NexTech’s pricing was lower than the engineer’s estimate and staff found it to be competitive when compared to the recently purchased RRFB equipment for the Hermosa Avenue and 6th Street pilot project and based on review of other readily available market pricing data.

If approved by Council, staff would process a purchase order. According to NexTech’s latest inventory data, delivery of the equipment is estimated at four to six weeks. While staff awaits delivery of the RRFB equipment, the City’s design engineer would prepare the design plans and specifications necessary to advertise for a qualified contractor to install the RRFBs, associated signage, and pavement marking enhancements. City maintenance crews are unable to perform the installation work due to the scale and scope of the project and competing demands of ongoing maintenance work. Staff anticipates returning to Council for award of a construction contract by mid-summer with installation anticipated by late summer or early fall.

Staff is concurrently advancing the full design of CIP 102 Bus Stop Improvements and CIP 193 Pedestrian Crossing Safety Improvements. The design is anticipated to be complete around the end of 2023, with construction contract award and start of construction in spring 2024.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Mobility Element
Goal 1. Complete Streets that serve the diverse functions of mobility, commerce, recreation, and community engagement for all users whether they travel by walking, bicycling, transit, or driving.

Policies:
· 1.1 Consider all modes. Require the planning, design, and construction of all new transportation projects to consider the needs of all modes of travel to create safe, livable and inviting environments for all users of the system.
· 1.3 Monitor best practices. Consider applying the latest state of best practices in the design, operation, and maintenance of the transportation network that is both attractive and functional.

Goal 2. A public realm that is safe, comfortable, and convenient for travel via foot, bicycle, public transit, and automobile and creates vibrant, people-oriented public spaces that City of Hermosa Beach Page 3 of 5 Printed on 5/18/2023
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REPORT 23-0272
public transit, and automobile and creates vibrant, people-oriented public spaces that encourage active living.

Policy:
· 2.1 Prioritize public rights-of-way. Prioritize improvements of public rights-of-way that provide heightened levels of safe, comfortable and attractive public spaces for all nonmotorized travelers while balancing the needs of efficient vehicular circulation.

Goal 3. Public rights-of-way supporting a multimodal and people-oriented transportation system that provides diversity and flexibility on how users choose to be mobile.

Policies:
· 3.1 Enhance public rights-of-way. Where right-of-way clearance allows, enhance public right of ways to improve connectivity for pedestrians, bicyclists, disabled persons, and public transit stops.
· 3.2 Complete pedestrian network. Prioritize investment in designated priority sidewalks to ensure a complete network of sidewalks and pedestrian-friendly amenities that enhances pedestrian safety, access opportunities and connectivity to destinations.

Fiscal Impact:

CIP 102 Bus Stop Improvements and CIP 193 Pedestrian Crossing Safety Improvements are funded through the State Gas Tax Fund, Proposition C Fund, and Measure R Fund with a combined appropriation of $1,650,000 in Fiscal Year 2022-23 for design and construction of the full project. The sole bidder for RRFB purchase only, NexTech Systems, Inc., has bid $129,771.08. Bid price includes shipping and handling but not taxes. Taxes will be $12,328.25 for a total cost of $142,099.33. Staff also requests a $10,000 contingency to cover purchasing of additional parts as needed during installation.

Purchase Order Request
Request Amount FY 22-23 Budget Dept. Account #Total Contract Amount $152,099.33 146-8102-4201 $142,099.33
Attachments:

1. Bid Opening Log

2. NexTech Systems, Inc. Bid Documents

3. Map of RRFB Installation Locations

4. Link to December 13, 2022 City Council Staff Report
Respectfully Submitted by: Andrew Nguyen, Associate Engineer Concur: Stephanie Holst, Senior Engineer
City of Hermosa Beach Page 4 of 5 Printed on 5/18/2023
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Staff Report
REPORT 23-0272
Concur: Lucho Rodriguez, City Engineer
Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager
City of Hermosa Beach Page 5 of 5 Printed on 5/18/2023
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605
606
City of Hermosa Beach- Request for Bids REQUEST FOR BIDS Purchase of Rectangular Rapid-Flashing Beacons (RRFBS)
manufacturing, assembly, testing, freight, handling, delivery, offloading, etc. Fuel surcharges are not allowed.

3. Do not include sales or use tax in your per item bid price. City will add sales or use tax as appropriate to any City issued purchase orders.

4. Bid prices must be firm fixed prices for orders placed within 30 calendar days after bid closing date and remain fixed through delivery to the City of Hermosa Beach.

5. Payment for items will not be made until items are received and an invoice sent to the City.

TOTAL BASE BID (IN FIGURES): _____________________________________________________ TOTAL BASE BID (IN WORDS): _____________________________________________________ Item
No.

Estimated
Quantity
Unit
Description of Work
Reference
Item No. Unit Price
Total
1 36 Each R920-E solar engine 84303 $ $
2 36 Each Top of pole mount, 2 – 2.5”
square and 2.38 – 2.88” OD round
82872 $ $
3 72 Each Standard battery, 7 Ahr., E series 67620 $ $
4 46 Each Light bar with confirmation lights,
incl. mounting bracket – Black
87668 $ $
5 46 Each Light bar harness, 16’ (std.) 78227 $ $
6 33 Each
Polara iNX audible push button 9
x 12in R10-25 sign and mount -
Yellow
89070
$ $
7 33 Each iNX or Guardian audible push
button harness 16ft
89119 $ $
Total (Base Bid) $
607
Carmanah Technologies Corp. 250 Bay Street, Victoria, BC Canada V9A 3K5 | Tel: +1.250.380.0052 | Fax: +1.250.380.0062 | Email: [email protected] NexTech Systems, Inc.
13885 Alton Parkway
Suite #A
Irvine, CA 92618
(949) 916-2664
(949) 916-2665 Fax
January 1, 2023
To Whom it May Concern,
Please be advised that NexTech Systems is the sole authorized Preferred Reseller and sole source for Carmanah solar traffic products in Southern California from Kern County/San Luis Obispo down south to the Mexico border. NexTech Systems is authorized to provide product training, technical support, sales, warranty and overall support of the products into all public road/highway applications including interstate, cities/towns, school districts, and municipalities.

Best Regards,
Aaron Lockwood
Business Development Manager, Traffic
Carmanah Technologies
608

13885 Alton Parkway, Suite A, Irvine, CA 92618
949-916-2664
www.nextechsystemsinc.com

MEMORANDUM
April 26, 2023
City of Hermosa Beach
Dept of Public Works
1315 Valley Drive
Hermosa Beach, CA 90254
SUBJECT: DELIVERY/LEAD TIME- RFB- PURCHASE OF RRFBS
The current lead time for RRFBs with the Carmanah factory is 6-8 weeks. Per the bid specification, we are submitting this memo to make an exception to the 21 calendar days for delivery after City-provided Purchase Order. Once the order is input, we will receive the estimated ship date of the order and convey that to the City. Once the order ships, we will provide you with the tracking details.

Janna McKhann, President
609
City of Hermosa Beach- Request for Bids REQUEST FOR BIDS Purchase of Rectangular Rapid-Flashing Beacons (RRFBS)

NON-COLLUSION DECLARATION
The undersigned declares:

I am the _______________________ of ______________________________, the party making the foregoing Bid.

The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid Price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ____________ [date], at ___________________ [city], ___________________ [state].

NAME OF BIDDER

SIGNATURE OF BIDDER

ADDRESS OF BIDDER

CITY STATE ZIP
610
carmanah.com 1.844.412.8395 | [email protected]
R920-E
Solar-Powered Rectangular Rapid Flashing Beacon
* U.S. Department of Transportation Federal Highways Administration, Publication No. FHWA-HRT-10-043 - “Effects of Yellow Rectangular Rapid-Flashing Beacons on Yielding at Multilane Uncontrolled Crosswalks” Rectangular rapid flashing beacons (RRFBs) improve
pedestrian safety by increasing yield rates to 72-96% at crosswalks.*
DThe benchmark for RRFBs, the R920-E meets MUTCD
requirements, including IA-21, and is Buy America
compliant
DCompact and lightweight solar engine
DAudible pushbutton activation with all ADA compliance
features
DEnergy Balance Report™ (EBR) prepared for every location to ensure battery longevity
Superior Design and Technology
The R920-E utilizes a self-contained solar engine integrating the Energy Management System (EMS) with an on-board user interface, housed in a compact enclosure together with the batteries and solar panel. MUTCD interim approval IA-21 flash pattern and multiple configurations enable the R920-E to handle all crosswalk applications.

Easy Installation
With its highly efficient and compact design, installation is quick and uncomplicated, dramatically reducing installation costs.

Retrofitting can be done where existing sign bases are used to enhance existing marked crosswalks in minutes, and new installations can be completed without the cost of larger poles, new bases, and trenching.

Advanced User Interface
The R920-E comes with an on-board user interface for quick configuration and status monitoring. It allows for simple in-thefield adjustment of flash pattern, duration, intensity, ambient auto adjust, night dimming, and many more. Settings are automatically sent wirelessly to all units in the system.

Reliable
Designed with Carmanah’s industry-leading solar modeling tools to provide dependable year-after-year operation. We prepare an Energy Balance Report (EBR) for every location.

Trusted for 20+ Years
With thousands of installations, Carmanah’s systems are the benchmark in traffic applications and other transportation applications worldwide.
611
R920-E
Solar-Powered Rectangular Rapid Flashing Beacon

1.844.412.8395 | [email protected] | carmanah.com

LIGHT BAR CONFIGURATION
Uni-directional Configuration Bi-directional Configuration

IN-THE-FIELD AIMING
Rotate the light bar towards the
incoming vehicle lane, independent
of the wire hole location.

On-Board
User
Interface
(OBUI)
Adjustable system settings with auto-scrolling LED display on our latest EMS System test, status, and fault detection: battery, solar, button, beacon, radio, day/ night
Flash patterns: RFB (WW+S), RFB1 (WW+S legacy), RFB2 (WSDOT), 0.5 sec. alternating (MUTCD), 0.5 sec. unison (MUTCD), 0.5 sec. x3 alternating (MUTCD),

0.1 sec. unison, 0.25 sec. unison, 0.1 sec. x3 quick flashes unison, 0.1 sec. x3 quick flashes alternating, steady on
Input: momentary for pushbutton activation, normally open switch, normally closed switch
Flash duration: 5 sec. to 1 hr.

Intensity setting: 20 to 1400 mA for multiple RRFBs, circular beacons, or LED enhanced signs
Nighttime dimming: 10 to 100% of daytime intensity
Ambient Auto Adjust: increases intensity during bright daytime Automatic Light Control: reduces intensity if the battery is extremely low Temperature correction: yellow beacons
Calendar: internal time clock function
Radio settings: enable/disable, selectable channel from 1 to 14 Output: enabled when beacons flashing daytime and nighttime, or nighttime only Activation counts and data reporting via OBUI or optional USB connection Beacon
Communication
Encrypted, wireless radio with 2.4 GHz mesh technology
Wireless update of settings from any unit to all systems on the same radio channel User-selectable multiple channels to group different beacons and ensure a robust wireless signal
Communicates with all other Gen III radio-enabled systems including our R820-E, -F, and -G circular beacons
Instantaneous wireless activation: <150 ms
Wireless range: 1000 ft (305 m)
Integrated, vandal-resistant antenna
Energy
Collection
15 W high-efficiency photovoltaic solar panel
45 deg tilt for optimal energy collection
Maximum Power Point Tracking with Temperature Compensation (MPPT-TC) battery charger for optimal energy collection in all solar and battery conditions Energy
Storage
12 V 14 Ahr. battery system
Replaceable, recyclable, sealed, maintenance-free, best-in-class AGM batteries offer the widest temperature range and longest life
Battery design life: +5 yrs.

Tool-less battery change with quick connect terminals and strapping for easy installation
Solar Engine
Construction
Weatherproof, gasketed enclosure with vents for ambient air transfer (NEMA 3R) Lockable, hinged lid for access to on-board user interface and batteries Corrosion-resistant aluminum with stainless steel hardware Raw aluminum finish or yellow, black, or green powder coated Prewired to minimize installation time
High-efficiency optics and EMS = the most compact, lightweight system 19 lb (8.6 kg) including batteries, excluding beacons and pushbutton Environmental
-35 to 165° F (-37 to 74° C) system operating temperature -40 to 140° F (-40 to 60° C) battery operating temperature 150 mph (241 kph) wind speed as per AASHTO LTS-6
Activation
Pushbutton: ADA-compliant, piezo-driven with visual LED and two-tone audible confirmation
Audible pushbutton station: ADA-compliant, piezo-driven with visual LED and customizable voice message confirmation
Warranty 5-year limited warranty, excluding batteries

SYSTEM SPECIFICATIONS

BEACON SPECIFICATIONS
Optical
MUTCD interim approval IA-21 and MUTCDC compliant
Purpose-built light bar optics = maximum efficiency and no stray light Exceeds SAE J595 class 1 intensity by 2.5 to 3x when used as recommended Meets SAE J578 chromaticity
3 in (76 mm) x 7 in (178 mm) clear, UV-rated polycarbonate lens with yellow LEDs High-power LEDs: +90% lumen maintenance (L90) based on IES LM-80 Side-emitting pedestrian confirmation LEDs
Independent, stainless steel mounting brackets make back-to-back installation simple and enable in-field aiming for maximum effectiveness Yellow, black, or green powder coated light bar covers
Specifications subject to local environmental conditions, and may be subject to change.

All Carmanah products are manufactured in facilities that are certified to ISO quality standards. “Carmanah” and Carmanah logo are trademarks of Carmanah Technologies Corp. © 2020, Carmanah Technologies Corp.

Document: SPEC_TRA_R920-E_RevT

2.0”- 2.5” Perforated
Square Pole Mount

2.38” - 2.88” Diameter
Round Pole Mount

4.0” - 4.5” Diameter
Round Pole Mount
Side Pole
Mount

SOLAR ENGINE MOUNTING

SOLAR ENGINE DIMENSIONS
Side View Bottom View

14.6”
(37.1 cm)

13.5”
(34.2 cm)

4.0”
(10.2 cm)
612

9.0 12.0

18.3 2.6

14.0 iNX: Mid-Block Crossing Push Button Station
The iNX push button station is designed for use at a pedestrian crosswalk with in-pavement or overhead flashing yellow lights. The system consists of a 9”x12” instructional sign, a push button with directional arrow (bidirectional and blank buttons also available) for activating the flashing lights, a voice message, and one yellow LED above the push button that flashes when the street warning lights are flashing.

The iNX uses the same rugged housing as Polara’s “iNS” iNavigator. In addition to the push button, the iNX contains a speaker, a 10-watt RMS audio amplifier, a noise monitoring microphone for auto volume control, and LED indication.

The iNX operates off of the warning light system control unit via six wire connections (see page 2). The iNX has the same Bluetooth configuration interface as the “iNS” iNavigator, which is used to select audio messages, change settings, and download firmware updates. The Bluetooth can also communicate with other buttons, eliminating the need for separate radios to perform this function.

The unit is supplied with mounting hardware and installation instructions. iNX is not compatible with XAVCU controllers.

Ordering Options
iNX 9 W N 0 - Y - NA
Additional Button Options
NA - No Arrow
BD - Bi-Directional Arrow
Braille
N - No braille on faceplate (Standard)
B - Braille on faceplate
Audio Message Option
0 - Standard Messages
1 - Custom Messages
Faceplate
MUTCD Compliant
W - 9x12 R10-25 (Standard)
Size of Front Plate Adapter
5 - 5" x 7"
9 - 9" x 12" (Standard)
Non-MUTCD Compliant
W - 5x7 Based on R10-25
O - No Faceplate
Button Cover Color
Back plate is always black.

B - Black
G - Green
Y - Yellow (Standard)
Standard Configuration Shown
iNX9WN0-Y
Doc. iNX-CutSheet Rev. C-25329 05/19/2020 Dimensions are in inches. www.polara.com613 Notes:

1. Designed to comply with applicable sections of referenced standards

2. All specifications are subject to change without notice

3. All specifications are typical unless otherwise specified Function
Push button station (PBS) for use on crosswalks with flashing yellow lights. Connects to RRFB to enable triggering of crosswalk lights and can provide a locate tone and a voice message. Voice message can be set to play 1/2/3 times, or for the entire time the lights are flashing. Factory Default Setting is to play 2 times per FHWA.

Features
• Instructional 9”x12” retro-reflective sign with tamper-resistant mounting screws • One yellow LED that flashes when warning lights are flashing • ADA-compliant push button with directional arrow, field adjustable to point left, right, up, or down
• 10-watt audio amplifier
• Weather resistant speaker
• Volume and other settings set using the free Polara service app, connected over Bluetooth
• Standard English Message: "Yellow lights are flashing" (Default 2X per FHWA) • Standard Spanish Message: "Las luces amarillas estan relampaqueando" Electrical Properties
Mechanical Properties
6 Wire System Termination View
2-Wire inputs for LIGHTS (+/-)*
2-Wire inputs for BUTTON (+/-)*
Power (PWR)
Ground (GND)
*Note: Both LIGHTS and
BUTTON accept either polarity.

Operating Specifications
Parameter Rating
Operating Temp. Range -34°C to +74°C (-30°F to +165°F)
Storage Temp. Range -45°C to +85°C (-50°F to +185°F)
Operating Force 3.0 lbs max
Switch Operating Life Greater than 20 million operations Max. Volume 100 dB @ 1 meter
Design Compliance
Test Type Compliance
Functionality MUTCD 2009-4E
Temperature and Humidity NEMA TS2
Mechanical Shock and Vibration NEMA TS2
iNX Enclosure NEMA 250 Type 4X
Power Requirements
DC In 10-24 VDC
Lights In 7-32 VDC
Idle Current Draw ~15mA @ 12 VDC
(Locate Tone With Default Settings)
Peak Current Draw
(15 VDC Input Power) ~500mA with Voice Message at maximum Physical
Enclosure Type Plastic sealed housing, powdercoated cast aluminum cover and backplate
Installation 3/4" or smaller banding or 2 tapped 1/4-20 holes on 6" centers; 1/2" or larger hole for wire access
Dimensions
Width 9" (with 9x12" sign) / 5.1 (without sign)
Length 18.2" (with 9x12" sign) / 14" (without sign)
Maximum Height 2.6"
Doc. iNX-CutSheet Rev. C-25329 05/19/2020 Dimensions are in inches. www.polara.com614 24th St
21st St
5th St
1st St
9th St
8th St
17th St
20th St
18th St
4th St
16th St
19th St
6th St
3rd St
7th St
Lyndon St
23rd St
34th Pl
Loma
Walk
Longfellow Ave
26th St
30th Pl
25th St
Power St
19th St
Pier Plaza
The
Strand
31st St
30th St
7th St
6th St
22nd St
28th St
21st St
B
a
r
n
e
y
Ct
Cypress Ave
Ocean View Ave
29th St
Harper Ave
Beach Dr
Morningside Dr
2nd St
Ingleside Dr
30th Pl
7th Pl
Highland Ave
Bonnie Brae St
11th St
15th Pl
Alley
19th St
10th St
30th St
Palm
Dr
21st St
25th St
31st St
15th St
Beach Dr
30th St
15th St
14th St
34th St
Beach Dr
Tennyson Pl
16th St
26th St
4th St
21st St
Park Ave
27th St
Cre
st
Dr
24th St
5th St
C
u
pl er C
t
Reynolds Ln
Lyndon St
31st Pl
Aubrey
Park Ct
Ozone Ct
34th Pl
Hollowell A v
e
Rhodes St
18th St
Alley
Oc
e
a
n
D
r
31st St
M
eye
r
Ct
30th St
Owosso Ave
20th St
Loma Dr
32nd Pl
Ba
r
d
S
t
14th St
11th St
17th St
Hopkins St
Borden Ave
Harper Ave
Myrtle Ave
Bard St
Alley
6th Ct
3rd St
Porter Ln
21st Ct
Gentry St
7th Ct
3rd St
Pine St
6th St
Neptune Ave
Raymond Ave
11th Pl
8th Ct
Braeholm Pl
33rd Pl
H
e
r
m
osa
View
Dr
20th St
19th St
9th Ct
35th St
10th St
Morningside Dr
9th St
10th Ct
V
all
e
y Pa
r
k Av
e
20th Ct
12th Ct
11th Ct
15th Ct
6th St
Silver St
25th St
Cam
p
ana St
11th Pl
7th St
4th St
13th Ct
Circle Dr
Hill St
13th St
14th Ct
19th Ct
1st Ct
Alley
16th St
24th St
Bayview
D
r
Loma Dr
Massey Ave
28th Ct
33rd St
Power St
18th St
16th Ct
18th Ct
29th Ct
8th Pl
17th Ct
El Oeste
Dr
Sunset Dr
Ava Ave
Oak St
27th Ct
Golden Ave
20th Pl
C
o
r
o
n
a
S
t
Springfield Ave
Loma
D
r
11th St
10th St
11th St
1st Pl
19th St
Silverstrand Ave
8th St
15th St
13th St
1st St
Cypress Ave
1st Pl
Herondo St
1st St
24th St
4th St
24th Pl
Gould Ter
8th St
H
il
l
cre
s
t
D
r
24th Pl
Monterey Blvd
1st St
22nd St
Longfellow Ave
Hermosa Ave
Man
h
att
a
n
A
v
e
Manhattan
Ave
Longfellow Ave
Valley Dr
2nd St
Ardmore Ave
Pacific
Coas
t
H
w
y
Valley Dr
M
anhattan
Ave
Prospect Ave
Pier Ave
Hermosa Ave
8th St
2nd St
Greenwich Village
Ardmore Ave
Aviation Blvd
27th St
Gould Ave
Valley Dr
Artesia Blvd
0 0.13 0.25 0.5 Miles
615

AUTHORIZATION TO PURCHASE
RECTANGULAR RAPIDFLASHING BEACONS FROM
NEXTECH SYSTEMS, INC.

MAY 23, 2023
616
Background
 Design contract awarded
December 13, 2022 for CIP 102 &
193 Pedestrian Safety and Bus Stop
Improvements
 Council directed staff to advance
early implementation project
 Rectangular Rapid Flashing
Beacons (RRFB)and other signage
and markings
617
Valley Drive
Hermosa Ave
Manhattan Ave
Pier Ave
Background
 RRFB installation at 10 locations
N
South
Park
19th St
4th St
Cypress Ave
Loma Dr
618
Analysis
April 13, 2023, advertised for bids to
purchase RRFB equipment for 10 locations
and spare equipment.
Received 1 bid on April 27, 2023 NexTech
Systems, Inc.

Bid Amount $129,771.08
Sales tax $12,328.25
Total Cost $142,099.33
619
Analysis
Pricing was found to be competitive when
compared to the recently purchased RRFB
equipment and other readily available market
pricing data.
4 to 6 weeks estimated delivery
Design plans for signage and striping upgrades
are underway
620
Analysis
Staff to return to Council by midSummer 2023 to award construction contract for installation
Installation anticipated by late
summer or early fall 2023
Full design of CIP 102/193 will continue
– target completion of design end of
2023 and construction start by Spring
2024
621
Recommendations
 Authorize the purchase of RRFB from
NexTech Systems, Inc.
 Establish a contingency of $10,000 for
purchasing additional parts as needed.
622
City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0317
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of May 23, 2023

TENTATIVE FUTURE AGENDA ITEMS
Attached is the current list of tentative future agenda items for Council’s information.

Attachment:

Tentative Future Agenda Items
City of Hermosa Beach Page 1 of 1 Printed on 5/18/2023
powered by Legistar™623
May 17, 2023
Honorable Mayor and Members Regular Meeting of
of the Hermosa Beach City Council May 23, 2023

TENTATIVE FUTURE AGENDA ITEMS
WEDNESDAY, MAY 31, 2023 @ 6:00 PM
FISCAL YEAR 2023–2024 BUDGET STUDY SESSION
WEDNESDAY, JUNE 7, 2023 @ 6:00 PM
SPECIAL MEETING:
• Applicant Interviews for Parks, Recreation and Community Resources Advisory Commission • Applicant Interviews for Planning Commission
• Appointments to the Parks, Recreation and Community Resources Advisory Commission • Appointments to the Planning Commission
JUNE 13, 2023 @ 5:00 PM

INITIAL

DATE CLOSED SESSION
JUNE 13, 2023 @ 6:00 PM

PRESENTATIONS
PROCLAMATION DECLARING JUNE 2023 AS PRIDE MONTH IN HERMOSA BEACH

CITY MANAGER REPORTS
Police Chief Update
Update from Jim Fasola - City Delegate to the Los Angeles County West Vector & Vector-Borne Disease Control District Board of Trustees

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Finance Director Ongoing
Recommendation to receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of May 2, 2023
Community Resources Manager Ongoing
Action Minutes of the Civil Service Board Meeting of March 15 and April 19, 2023
Human Resources Manager Ongoing
Approval of Resolution to join California Joint Powers Insurance Authority (CJPIA) effective July 1, 2023
Human Resources Manager Staff Request
Apr. 26, 2023
Los Angeles Fire Services and McCormick Ambulance Monthly Report for April 2023
Emergency Management
Coordinator
Ongoing
Hermosa Beach Landscaping and Street Lighting District 2023-2024 Adoption of Resolutions Regarding the Engineer’s Report and Setting July 11, 2023 for a Public Hearing
Public Works Director Annual
Adoption of the 2023-24 Appropriations List Finance Director Annual 2021-22 Annual Comprehensive Financial Report (ACFR), (Including Report from Independent Auditors)
Finance Director Annual
Second Reading: Adopt Ordinance Establishing Permanent Outdoor Permit Programs and Downtown Lane Reconfigurations and Accompanying Resolutions
Environmental Programs Manager Council Direction
Apr. 25, 2023
Consideration of a Resolution Approving the City’s Participation in the Los Angeles Urban County Community Development Block Grant (CDBG) Program and Authorizing the City Manager to Execute a Cooperation Agreement with the County of Los Angeles
Public Works Director Staff Request
May 10, 2023
Vacancies – Civil Service Board Upcoming Expiration of Terms City Clerk 4-Year Term 624
2 JUNE 13, 2023 @ 6:00 PM

INITIAL
DATE
(CONTINUED)
PUBLIC HEARINGS – 6:30 PM
Adoption of Fiscal Year 2023-24 Budget Finance Director Annual First Reading: Adopt Ordinance Establishing Permanent Outdoor Permit Programs and Downtown Lane Reconfigurations and Accompanying Resolutions
Environmental Programs Manager Council Direction
Apr. 25, 2023
First Reading - Ordinance to Amend the Hermosa Beach Municipal Code Section 17.04.040 and Chapter 17.21 Regarding ADUS And JAUDS Community Development Director Staff Request
Apr. 13, 2023

MUNICIPAL MATTERS
Consideration of purchasing additional Automated License Plate Readers Police Chief Staff Request May 16, 2023
Report on California AB43 - New Legislation Which Gives Cities Throughout the State More Control Over Deciding How Speed Limits Should be Set and Would Allow Local Government to Lower Speed Limits by 5 MPH (Analysis on What the City Can/Can’t do and When the City can do it), (supported by Jackson, Massey and Detoy)
Public Works Director Council Direction
Mar. 28, 2023
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
NO MEETING JUNE 27, 2023
(DARK)
625
3 JULY 11, 2023 @ 5:00 PM

INITIAL

DATE CLOSED SESSION
JULY 11, 2023 @ 6:00 PM

PRESENTATIONS

RECOGNIZING NATIONAL PARKS AND RECREATION MONTH

CITY MANAGER REPORTS
Police Chief Update

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

Community Development Director Council Direction
Jun. 13, 2023
Approval of Special Event Long-term Agreements Community Resources Manager Staff Request Dec. 19, 2022
PUBLIC HEARINGS – 6:30 PM
Approval of New Impact Level III Event: Last Days of Summer Beach Concerts
Community Resources Manager Staff Request
May 3, 2023
Review Delinquent Solid Waste Collection (Refuse) Charges for Consideration of Placing Said Charges on The Property Tax Rolls as a Special Assessment Affecting Only Those Properties with Refuse Bills Delinquent as if March 31, 2022
Environmental Programs Manager Annual
Hermosa Beach Landscaping and Street Lighting District Fiscal Year 2023- 24 Public Works Director Annual
Public Hearing on the Annual Levy for the Sewer Charge and Engineer's Report
Public Works Director Annual

MUNICIPAL MATTERS
Economic Development Strategy Update Community Development Director Biannual (Jan. and Jul.)
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
626
4 TO BE RESCHEDULED – JULY 20, 2023

JOINT MEETING WITH ALL BOARDS AND COMMISSIONS
JULY 25, 2023 @ 5:00 PM

INITIAL

DATE CLOSED SESSION
JULY 25, 2023 @ 6:00 PM

PRESENTATIONS

SOUTHERN CALIFORNIA EDISON ANNUAL RELIABILITY REPORT

CITY MANAGER REPORTS
Police Chief Update

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Finance Director Ongoing
Revenue Report, Expenditure Report and CIP Report by Project for April 2023
Finance Director Ongoing
City Treasurer’s Report and Cash Balance Report for April 2023 City Treasurer Ongoing Cancellation of Certain Checks City Treasurer Ongoing
Capital Improvement Program Status Report Public Works Director Ongoing Recommendation to receive and file the action minutes of the Public Works Commission meeting of May 17, 2023
Public Works Director Ongoing
Recommendation to receive and file the action minutes of the Planning Commission meeting of July 18, 2023
Community Development Director Ongoing
Planning Commission Tentative Future Agenda Community Development Director Ongoing FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
627
5 PENDING STRATEGIC PLAN ITEMS

STATUS /

TENTATIVE MEETING DATE
Update Personnel Policies Human Resources
Manager
Pending Labor
Negotiations/Meet & Confer
Process
Beach Policy/Regulations (Continued from meeting of October 27, 2016) Community Resources Manager
This item will be addressed
through the creation of the
Volleyball Court Use Policy, to
be reviewed by City Council in
2023 (date to be determined)
Alternative Fuel Transportation Report, Nov. 2016 Environmental Analyst Community Choice Aggregation Direction, Dec. 2016 Environmental Programs Manager

PENDING NEW ITEMS

STATUS /

TENTATIVE MEETING DATE
Approval of the Municipal Lease Policy
Initiated by: Staff Request Jun. 12, 2018
Community Resources
Manager
Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization)
Initiated by: Council Direction Jul. 9, 2019
Public Works Director To be included in Revenue
Strategy Study Session (March
3, 2022). PW staff has funding
to prepare an assessment
adjustment study and will
advance that effort – it is
anticipated that the study will
take approximately 2 to 3
months to complete. If council
agrees to advance the
adjustment, it will need to go to
a city-wide ballot.

The annual assessment is
required to go to council each
year for approval and may need
to go to council separately
before the ballot vote. It was
last approved at the 7/13/2021
council meeting.

Pavement Condition Index Update
Initiated by: Staff Request Sept. 23, 2019
Public Works Director The new pavement
management plan report is
being prepared and is
anticipated to be completed in
approximately 2 to 3
months. PW staff will prepare
a staff report with the updated
document and have our
consultant available to present
the item to council.

Public Records Request Guidelines
Initiated by: Staff Request Oct. 14, 2019
City Clerk
Emergency Services Municipal Code Chapter 2.56 Update Emergency Management
Coordinator
Waiting for State to review
proposed language changes
Return to Council to discuss a full ban on tobacco sales and to include all available data related to other communities who have adopted complete bans Initiated by: Council Direction Jan. 28, 2020
Community
Development Director
Staff to work with BCHD to
consider appropriate timing to
return to consider a full ban
Consideration of licensing agreement/fees for use of City logo Initiated by: Council Direction Jun. 9, 2020
City Attorney The City will develop a
licensing agreement for
commercial uses of the City
logo as part of a comprehensive
628
6 Administrative Memorandum
(AM) on City Branding and
Logo Use by City Staff. City
staff will begin drafting the
AM after finalizing the City’s
style guide and filing its “Intent
to Use” trademark application
for the City logo with the
USPTO. As part of developing
a Licensing Agreement for the
Commercial Use of the City
Logo, staff will establish a
process for reviewing and
handling these requests. This
process will likely include the
negotiation of royalties and as
well as the preparation of a
staff report to obtain Council
approval to enter into the
agreement. Only once after the
City receives the issuance of a
Notice of Allowance from the
USPTO can it begin approving
applications for commercial
uses of the logo.

Follow-up on Mayor’s Pledge
Initiated by: Council Direction August 25, 2020
City Manager’s
Office/Police Chief
Pending proposal from Sunny
Lee
Ordinance to regulate nuisance Outdoor Lighting
Initiated by: Staff Request June 3, 2021
Community
Development Director
Council referred to Planning
Commission at June 2021
meeting, tentatively scheduled
for Planning Commission,
February 2022
An Ordinance of the City of Hermosa Beach, California, adding Chapter

12.42 to the Hermosa Beach Municipal Code to require property owners to repair the sidewalk area abutting their real property
Initiated by: Staff Request June 12, 2021
City Attorney
Update on single use plastics ordinance and resources needed to meet compliance (Supported by Massey, Campbell, Armato)
Initiated by: Council Direction October 26, 2021
Environmental Program
Manager
PLAN Hermosa 5-year check-in on milestones
(Supported by Massey, Campbell, Armato, Jackson)
Initiated by: Council Direction October 26, 2021
Community
Development
Director/Environmental
Program Manager
The next update to City
Council will be in 2026
Authorize the SBCCOG to contract for alert and warning services through Everbridge and Alert South Bay on behalf of the City of Hermosa Beach Initiated by: Staff Request January 27, 2022
Emergency
Management
Coordinator
Consideration of Non-Profit Grant Program
Initiated by: Council Direction March 9, 2022
Deputy City Manager
629

Hermosa Beach City CouncilMay 23, 2023

Hermosa Beach City Council
May 23, 2023