CITY OF HERMOSA BEACH
CITY COUNCIL
Regular Meeting Agenda
Tuesday, September 10, 2024
Closed Session - 5:00 PM and Open Session - 6:00 PM
Council Chambers
1315 Valley Drive
Hermosa Beach, CA 90254
CITY COUNCIL
Dean Francois, Mayor
Rob Saemann, Mayor Pro Tem
Mike Detoy, Councilmember
Ray Jackson, Councilmember
Justin Massey, Councilmember
Karen Nowicki, City Treasurer
APPOINTED OFFICIALS
Suja Lowenthal, City Manager
Patrick Donegan, City Attorney
EXECUTIVE TEAM
Viki Copeland, Administrative Services Director
Myra Maravilla, City Clerk
Carrie Tai, Community Development Director
Lisa Nichols, Community Resources Director
Angela Crespi, Deputy City Manager
Paul LeBaron, Police Chief
Joe SanClemente, Public Works Director
AMERICANS WITH DISABILITIES ACT OF 1990
To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) are available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0204 or at [email protected] at least 48 hours before the meeting.
PARTICIPATION AND VIEWING OPTIONS
Hermosa Beach City Council meetings are open to the public and are being held in person in the City Hall Council Chambers located at 1315 Valley Drive, Hermosa Beach, CA 90254. Public comment is only guaranteed to be taken in person at City Hall during the meeting or prior to the meeting by submitting an eComment for an item on the agenda. As a courtesy only, the public may view and participate on action items listed on the agenda via the following:
Zoom: https://us02web.zoom.us/j/89968207828?
pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT092
•
• Phone: Toll Free: (833) 548 0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 • Comment: Submit an eComment no later than three (3) hours before the meeting start time.
Supplemental Email: Supplemental emails are available for agenda items only and must be sent to [email protected]. Supplemental emails should indicate the agenda item and meeting date in the subject line and must be received no later than three (3) hours before the meeting start time. Emails received after the deadline but before the meeting ends will be posted to the agenda the next business day.
•
Please be advised that while the City will endeavor to ensure these remote participation methods are available, the City does not guarantee that they will be technically feasible or work all the time.
Further, the City reserves the right to terminate these remote participation methods (subject to Brown Act restrictions) at any time and for whatever reason. Please attend in person or by submitting an eComment to ensure your public participation.
Similarly, as a courtesy, the City will also plan to broadcast the meeting via the following listed mediums. However, these are done as a courtesy only and not guaranteed to be technically feasible.
Thus, in order to guarantee live time viewing and/or public participation, members of the public shall attend in Council Chambers.
• Cable TV: Spectrum Channel 8 and Frontier Channel 31 in Hermosa Beach • YouTube: https://www.youtube.com/c/CityofHermosaBeach90254 • Live Stream: www.hermosabeach.gov/agenda
If you experience technical difficulties while viewing a meeting on any of our digital platforms, please try another viewing option. View City Council staff reports and attachments at www.hermosabeach.gov/agenda.
Pages
1. CLOSED SESSION—CALL TO ORDER 5:00 PM
2. ROLL CALL
3. PUBLIC COMMENT ON THE CLOSED SESSION AGENDA
This Public Comment period is limited to Closed Session agenda items only.
Public Comment is limited to three (3) minutes per speaker.
4. RECESS TO CLOSED SESSION
4.a Closed Session Minutes
Approval of minutes of Closed Session held on August 13, 2024.
4.b Conference with Legal Counsel—Existing Litigation
Government Code Section 54956.9(d)(1)
The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. (2 cases)
Name of Case: Wilson v. City of Hermosa Beach
Case No.: 23-169609
a.
Name: J. Frederich
Case No.: AC519762
b.
4.c Conference with Legal Counsel—Initiation of Litigation Government Code Section 54956.9(d)(4)
The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. (1 case)
5. OPEN SESSION—CALL TO ORDER 6:00 PM
6. PLEDGE OF ALLEGIANCE
7. ROLL CALL
8. CLOSED SESSION REPORT
9. ANNOUNCEMENTS—UPCOMING CITY EVENTS
10. APPROVAL OF AGENDA
This is the time for the City Council to discuss any changes to the order of agenda items.
Recommended Action:
To approve the order of the agenda.
11. PROCLAMATIONS / PRESENTATIONS
11.a RECOGNIZING SEPTEMBER 21–27, 2024 AS UNITED AGAINST
HATE WEEK
12. CITY MANAGER REPORT
12.a PUBLIC WORKS DIRECTOR UPDATE
12.b POLICE CHIEF UPDATE
13. PUBLIC COMMENT
This is the time for members of the public to address the City Council on any items within the Council's jurisdiction and on items where public comment will not be taken (City Manager Reports, City Councilmember Comments, Consent Calendar items not pulled for separate consideration, and Future Agenda Items).
The public is invited to attend and provide public comment. Public comments are limited to two minutes per speaker and shall only be taken from those present in City Council Chambers. No remote public comment will be taken during this time unless required by the Brown Act. A total of thirty minutes will be allocated to this initial public participation item. This time allotment may be modified due to time constraints at the discretion of the Mayor or City Council.
Another period is also reserved for general comment later in the meeting for those who could not be heard at this time.
No action will be taken on matters raised during public comment, except that the Council may take action to schedule issues raised during public comment for a future agenda. Speakers with comments regarding City management or departmental operations are encouraged to submit those comments directly to the City Manager. Members of the audience will have a future opportunity to speak on items pulled from the Consent Calendar for separate discussion, Public Hearings, and Municipal Matters when those items are heard.
14. CITY COUNCILMEMBER COMMENTS
14.a UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND
STANDING COMMITTEE DELEGATES/ALTERNATES
15. CONSENT CALENDAR
The following matters will be acted upon collectively with a single motion and vote to approve with the majority consent of the City Council. Councilmembers may orally register a negative vote on any Consent Calendar item without pulling the item for separate consideration before the vote on the Consent Calendar. There will be no separate discussion of these items unless a Councilmember removes an item from the Consent Calendar, either under Approval of the Agenda or under this item before the vote on the Consent Calendar. Items removed for separate discussion will be provided a separate public comment period.
Recommended Action:
To approve the consent calendar.
15.a WAIVE READING IN FULL OF ALL ORDINANCES AND
RESOLUTIONS ON THE AGENDA
Recommendation:
Staff recommends City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
15.b CITY COUNCIL MEETING MINUTES - 24-CCO-058 10
(City Clerk Myra Maravilla)
Recommended Action:
Staff recommends City Council approve the minutes for the Tuesday, August 13, 2024 Regular Meeting.
15.c VACANCIES—PUBLIC WORKS COMMISSION UPCOMING
EXPIRATION OF TERMS - 24-CCO-057
21 (City Clerk Myra Maravilla)
Recommended Action:
Staff recommends City Council:
Direct staff to immediately advertise and request applications from interested parties for three Public Works Commission vacancies for four-year terms ending October 31, 2028; and
1. Schedule the presentation of applicants and applicant interviews on or before the October 22, 2024 regular meeting, with the option to make an appointment on the same date.
2. 15.d UPCOMING VACANCY—REPRESENTATIVE TO THE LOS ANGELES
COUNTY WEST VECTOR AND VECTOR-BORNE DISEASE
CONTROL DISTRICT BOARD - 24-CCO-056
27 (City Clerk Myra Maravilla)
Recommended Action:
Staff recommends City Council:
Direct staff to immediately advertise and request applications from interested parties for one Los Angeles County West Vector and Vector-Borne Disease Control Board representative for a two-year term ending December 31, 2026; and
1. Schedule the presentation of applicants for applicant interviews on or before the November 12, 2024 regular meeting.
2. 15.e CHECK REGISTERS - 24-AS-019 38
(Administrative Services Director Viki Copeland)
Recommended Action:
Staff recommends City Council ratify the following check registers.
15.f REAPPROPRIATION OF FUNDS FROM FY 2023–24 TO FY 2024–25, APPROVAL OF RELATED REVENUE REVISIONS - 24-AS-020
83 (Administrative Services Director Viki Copeland)
Recommended Action:
Staff recommends City Council:
Approve the reappropriation of $431,095 in the General Fund from the FY 2023–24 to the FY 2024–25 Budget (Attachment 1); and
1.
Approve revenue revisions related to the reappropriations (Attachment 2).
2. 15.g ACTION MINUTES OF THE PLANNING COMMISSION REGULAR MEETING OF AUGUST 20, 2024 - 24-CDD-046
93 (Community Development Director Carrie Tai)
Recommended Action:
Staff recommends City Council receive and file the action minutes of the Planning Commission regular meeting of August 20, 2024.
15.h PLANNING COMMISSION TENTATIVE FUTURE AGENDA - 24-CDD047 104
(Community Development Director Carrie Tai)
Recommended Action:
Staff recommends City Council receive and file the October 15, 2024 Planning Commission tentative future agenda.
15.i LOS ANGELES COUNTY FIRE AND AMBULANCEMONTHLY
REPORT FOR JULY 2024 - 24-CMO-037
106
(Emergency Management Coordinator Maurice Wright)
Recommended Action:
Staff recommends City Council receive and file the July 2024 Fire and Ambulance monthly report.
15.j ADOPT A RESOLUTION APPROVING A TRANSFER AGREEMENT
BETWEEN THE LOS ANGELES COUNTY FLOOD CONTROL
DISTRICT AND CITY OF HERMOSA BEACH, AGREEMENT NO.
2024MP32 SAFE, CLEAN WATER PROGRAM— MUNICIPAL
PROGRAM - 24-CMO-036
120
(Environmental Programs Manager Douglas Krauss)
Recommended Action:
Staff recommends City Council:
Adopt a resolution approving the execution of a transfer agreement between the Los Angeles County Flood Control
District (District) and the City of Hermosa Beach, Agreement No, 2024MP32 Safe, Clean Water Program—Municipal
Program; and
1. Authorize the City Manager to execute and the City Clerk to attest to the agreement subject to approval by the City Attorney.
2. 15.k APPROVAL OF THE COMMENCEMENT OF SPECIAL EVENT LONGTERM AGREEMENT NEGOTIATIONS WITH DAY AT THE BEACH EVENTS FOR THE HERMOSA BEACH OPEN - 24-CR-014
140
(Community Resources Director Lisa Nichols)
Recommended Action:
Staff recommends City Council consider approving the initiation of longterm agreement negotiations with Day at the Beach Events for the
Hermosa Beach Open, authorizing staff to proceed with drafting the terms and conditions for Council's future consideration and approval.
15.l SOUTH BAY WORKFORCE INVESTMENT BOARD QUARTERLY
SUMMARY - 24-CMO-033
226
(City Manager Suja Lowenthal)
Recommended Action:
Staff recommends City Council receive and file the Quarterly Summary from the South Bay Workforce Investment Board (SBWIB).
15.m APPROVAL OF MILITARY EQUIPMENT USE BY THE HERMOSA
BEACH POLICE DEPARTMENT PURSUANT TO ASSEMBLY BILL 481
- 24-PD-004
296
(Police Chief Paul LeBaron)
Recommended Action:
Staff recommends City Council:
Review and renew Ordinance No. 22-1446 (Attachment 1), an ordinance of the City of Hermosa Beach adopting a Military Use Equipment Policy, in accordance with Assembly Bill 481.
1. Receive and file the Hermosa Beach Police Department (HBPD) Annual Military Equipment Report (Attachment 2), in compliance with Assembly Bill 481, governing the use of military equipment by HBPD.
2. 16. PUBLIC HEARINGS—TO COMMENCE AT 6:30 P.M
16.a RE-ADOPTION OF THE 2021–2029 HOUSING ELEMENT AS
CERTIFIED BY THE STATE OF CALIFORNIA, ALONG WITH
ASSOCIATED LAND USE ELEMENT AMENDMENTS FOR GENERAL
PLAN CONSISTENCY - 24-CDD-045
320
CEQA: DETERMINE THAT THE REVISIONS TO THE HOUSING
ELEMENT AND LAND USE ELEMENT ARE EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).
(Community Development Director Carrie Tai)
Recommended Action:
Staff recommends City Council adopt a resolution to approve General Plan Amendment (GPA) 23-01 consisting of revisions to the previouslyadopted 2021–2029 Housing Element and associated changes to the Land Use Element of the General Plan and determine that the revisions to the Housing Element are exempt from the California Environmental Quality Act (CEQA) (Attachment 1).
17. MUNICIPAL MATTERS
17.a SIDE LETTERS TO THE PROFESSIONAL AND MANAGEMENT
EMPLOYEE (PAE) MEMORANDA OF UNDERSTANDING AND AN
AMENDMENT TO THE UNREPRESENTED GROUP REPORT - 24-AS024 626
(Interim Human Resources Manager Cynthia Stafford)
Recommended Action:
Staff recommends City Council:
Approve the Resolution and Side Letter to the Professional and Administrative Employees Memorandum of Understanding
(Attachment 1);
1. Approve the Resolution and Side Letter to the Management Employees Group Memorandum of Understanding (Attachment 2); and
2. Approve the Resolution and Amendment to the Unrepresented Group Report (Attachment 3).
3. 17.b DISCUSSION OF UPDATING THE CITY’S PARKING IN-LIEU FEE - 24-CDD-048
651
(Community Development Director Carrie Tai)
Recommended Action:
Staff recommends City Council:
Discuss a possible increase to the City’s parking in-lieu fees to reflect the true cost of providing additional parking; and
1. Provide staff direction on parking in-lieu fees, annual escalation, and criteria for evaluating requests.
2. 17.c CITY COMMUNICATIONS PLAN AND PROTOCOLS UPDATE - 24- CMO-032
741
(City Manager Suja Lowenthal)
Recommended Action:
Staff recommends City Council review and approve modifications to the Public Information and Communications Plan (Attachment 2) based on City Council’s discussion and direction provided at its June 1, 2024 retreat.
17.d DESIGNATION OF VOTING DELEGATE & ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES 2024 ANNUAL CONFERENCE - 24- CMO-034
770
(City Manager Suja Lowenthal)
Recommended Action:
Staff recommends City Council:
Designate a voting delegate and an alternate for the League of California Cities General Assembly taking place on Friday, October 18, 2024 at the Long Beach Convention Center; and
1. Provide direction to the voting delegate and alternate regarding the City’s position on the League of California Cities General Assembly Resolution (Attachment 2).
2. 18. FUTURE AGENDA ITEMS
This is the time for Councilmembers to schedule future agenda items and to ask questions about the status of previously approved future agenda items. No discussion, debate, or public comment will be taken. Councilmembers should consider the city's work plan when considering new items. The tentative future agenda items document is provided for information only.
18.a TENTATIVE FUTURE AGENDA ITEMS - 24-CMO-035 800
Attached is the current list of tentative future agenda items for Council’s information.
19. PUBLIC COMMENT
This time is set aside for the public to address the Council on any item of interest within the subject matter jurisdiction of the Council that could not be heard under the first public comment opportunity because there were too many prior public speakers and the thirty-minute maximum time limit was exhausted.
20. ADJOURNMENT
City of Hermosa Beach | Page 1 of 1
Meeting Date: September 10, 2024
Staff Report No. 24-CCO-058
Honorable Mayor and Members of the Hermosa Beach City Council
CITY COUNCIL MEETING MINUTES
(City Clerk Myra Maravilla)
Recommended Action:
Staff recommends City Council approve the minutes for the Tuesday, August 13, 2024 Regular Meeting.
Attachment:
August 13, 2024 Regular Meeting
Respectfully Submitted by: Myra Maravilla, City Clerk
Approved: Suja Lowenthal, City Manager
1 CITY OF HERMOSA BEACH
CITY COUNCIL MEETING MINUTES
August 13, 2024
5:00 p.m.
Council Chambers
1315 Valley Drive
Hermosa Beach, CA 90254
Members Present: Mayor Dean Francois, Mayor Pro Tem Rob Saemann, Councilmember Mike Detoy, Councilmember Ray Jackson
Members Absent: Councilmember Justin Massey
Staff Present: City Manager Suja Lowenthal, City Attorney Patrick Donegan, Deputy City Manager Angela Crespi, Administrative Services Director Viki Copeland, City Clerk Myra Maravilla, Community Development Director Carrie Tai, Community Resources Director Lisa Nichols, Police Chief Paul LeBaron, Public Works Director Joe SanClemente, Captain Landon Phillips, Captain Eric
Cahalan, Deputy City Clerk Reanna Guzman
_____________________________________________________________________
1. CLOSED SESSION—CALL TO ORDER 5:00 PM
Mayor Francois called the Closed Session meeting to order at 5:01 p.m.
2. ROLL CALL
City Clerk Myra Maravilla announced a quorum, noting Councilmember Massey absent.
3. PUBLIC COMMENT ON THE CLOSED SESSION AGENDA
Mayor Francois opened public comment. No public comment was provided.
4. RECESS TO CLOSED SESSION
The City Council recessed to Closed Session at 5:05 p.m.
4.a Closed Session Minutes
4.b Conference with Legal Counsel—Anticipated Litigation
4.c Existing Litigation—Government Code Section 54956.9(d)(1)
5. OPEN SESSION—CALL TO ORDER 6:00 PM
2 Mayor Francois called the Open Session to order at 6:00 p.m.
6. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Bill Hallett.
7. ROLL CALL
City Clerk Maravilla announced a quorum, noting Councilmember Massey absent.
8. CLOSED SESSION REPORT
City Attorney Donegan provided the Closed Session report. No reportable action was taken.
9. ANNOUNCEMENTS—UPCOMING CITY EVENTS
Mayor Francois announced Movies at the Beach on September 7th and 14th after sundown and the Hermosa Beach Open on September 7th.
Mayor Francois requested updated voting procedures be implemented.
Councilmember Jackson provided comments regarding proposed voting procedures.
City Attorney Patrick Donegan provided information regarding Robert's Rules of Order.
Councilmember Detoy provided comments regarding proposed voting procedures.
Mayor Pro Tem Saemann provided comments regarding proposed voting procedures.
Councilmember Jackson provided comments.
Moved by: Councilmember Jackson
Seconded by: Mayor Pro Tem Saemann
To maintain the current voting procedure since the implementation of eScribe.
Ayes (3): Mayor Pro Tem Saemann, Councilmember Detoy, and Councilmember Jackson
Abstained (1): Mayor Francois
Absent (1): Councilmember Massey
Motion Carried
10. APPROVAL OF AGENDA
Moved by: Councilmember Detoy
Seconded by: Councilmember Jackson
3 To approve the order of the agenda.
Ayes (4): Mayor Francois, Mayor Pro Tem Saemann, Councilmember Detoy, and Councilmember Jackson
Absent (1): Councilmember Massey
Motion Carried
11. PROCLAMATIONS / PRESENTATIONS
11.a RECOGNIZING CAPTAIN DOROTHY SCHEID ON HER RETIREMENT AFTER 38 YEARS OF DEDICATED SERVICE TO THE CITY
Police Chief Paul LeBaron provided a presentation recognizing Captain Dorothy Scheid for her years of service.
Mayor Francois provided a presentation.
Joey Apodaca from Congressman Ted Lieu's office presented Captain Scheid with a certificate.
City Manager Lowenthal presented Captain Scheid with a mini surfboard.
A last call was reproduced in the Council Chambers honoring Captain Scheid.
Captain Scheid shared a few words.
Chief LeBaron and Captain Phillips presented a retired badge, certificate, and street sign to Captain Sheid.
11.b HERMOSA BEACH CHAMBER OF COMMERCE PROVIDES FIESTA
HERMOSA RECAP
Outgoing Chamber President Jessica Accamando introduced incoming Chamber President Michelle Crispin.
A presentation recapping Fiesta Hermosa was provided by Director of Membership and Operations Millie Martinez.
Outgoing Chamber President Accamando thanked the City Council for their partnership in this event.
12. CITY MANAGER REPORT
City Manager Lowenthal provided the City Manager Report.
12.a PUBLIC WORKS DIRECTOR UPDATE
Public Works Director Joe SanClemente provided an update on various Public Works projects.
4 Mayor Francois asked various questions about street resurfacing priorities.
Mayor Pro Tem Saemann asked various questions about an illegal tree removal incident on Loma Drive.
Director SanClemente provided information.
Councilmember Jackson asked various questions.
City Manager Lowenthal provided information about the siren alert system.
12.b POLICE CHIEF UPDATE
No Police Chief update was provided.
13. PUBLIC COMMENT
Mayor Francois opened public comment. The following public comment was provided.
In Person Public Comment:
• Bill Hallett
• Michael Kuehl
• Diana Mausser
• Gia Humelbaugh
• Matt McCool
14. CITY COUNCILMEMBER COMMENTS
Mayor Francois provided comments regarding the illegal tree removal on Loma Drive.
Mayor Pro Tem Saemann provided comments regarding the illegal tree removal on Loma Drive.
Councilmember Jackson provided various comments and provided an update on his attendance to have a post office renamed after U.S Marine Corps Private First Class, James Anderson.
14.a UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES AND
STANDING COMMITTEE DELEGATES/ALTERNATES
Mayor Francois participated in the Triathlon awards, National Night Out, and attended the Beach Cities Health District Volunteer Recognition Brunch.
Mayor Pro Tem Saemann invited the community to the Hermosa Beach Sister City Association Annual Gala on October 5th at 3 p.m. at St. Cross Episcopal Church.
5 Mayor Francois and Mayor Pro Tem Saemann participated in the 50th anniversary celebration of the Hermosa Beach Sister City Association.
Councilmember Detoy and his daughter attended various National Night Out events. An announcement was made that Dustin Roberto, an LA County Firefighter, passed away.
15. CONSENT CALENDAR
Moved by: Councilmember Detoy
Seconded by: Mayor Pro Tem Saemann
To approve the Consent Calendar with Mayor Francois voicing a no vote on item
15. h.
Ayes (4): Mayor Francois, Mayor Pro Tem Saemann, Councilmember Detoy, and Councilmember Jackson
Absent (1): Councilmember Massey
Motion Carried
15.a CITY COUNCIL MEETING MINUTES - 24-CCO-054
Moved by: Councilmember Detoy
Seconded by: Mayor Pro Tem Saemann
To approve the minutes for the Monday, July 15, 2024 Special Meeting, Tuesday, July 23, 2024 Special Meeting, and the Tuesday, July 23, 2024 Regular Meeting.
Motion Carried
15.b 2024 LOCAL AGENCY BIENNIAL NOTICE REGARDING THE CITY’S CONFLICT OF INTEREST CODE - 24-CCO-053
Moved by: Councilmember Detoy
Seconded by: Mayor Pro Tem Saemann
To adopt Resolution No. RES-24-7451 approving and adopting the amended Conflict of Interest Code pursuant to the Political Reform Act of 1974.
Motion Carried
15.c CHECK REGISTERS - 24-AS-016
Moved by: Councilmember Detoy
Seconded by: Mayor Pro Tem Saemann
To ratify the following check registers.
6 Motion Carried
15.d ACTION MINUTES OF THE PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF JULY 2, 2024 - 24-CR-012
Moved by: Councilmember Detoy
Seconded by: Mayor Pro Tem Saemann
To receive and file the action minutes of the Parks, Recreation, and Community Resources Advisory Commission meeting of July 2, 2024.
Motion Carried
15.e LOS ANGELES COUNTY FIRE AND AMBULANCEMONTHLY REPORT FOR JUNE 2024 - 24-CMO-028
Moved by: Councilmember Detoy
Seconded by: Mayor Pro Tem Saemann
To receive and file the June 2024 Fire and Ambulance monthly report.
Motion Carried
15.f APPROVAL OF FIRST AMENDMENT TO AGREEMENT WITH
STAFFORD HR CONSULTING FOR INTERIM HUMAN RESOURCES
SUPPORT - 24-CMO-027
Moved by: Councilmember Detoy
Seconded by: Mayor Pro Tem Saemann
To approve the proposed first amendment to the agreement with Stafford HR Consulting to provide interim Human Resources support, increasing the not-to-exceed amount by $70,000, for a total of $100,000; and authorize the Mayor to execute and the City Clerk to attest to the attached first amendment subject to approval by the City Attorney.
Motion Carried
15.h APPOINTMENTS TO CIVIL SERVICE BOARD - 24-CCO-055
Moved by: Councilmember Detoy
Seconded by: Mayor Pro Tem Saemann
To review the applications of Anne Williams, Doug Collins, and Ira Ellman; and consider appointing to the Civil Service Board Anne Williams and Doug Collins to terms ending July 15, 2028, and Ira Ellman to a term ending July 15, 2027.
7 Motion Carried
15.i ACTION MINUTES OF THE CIVIL SERVICE BOARD MEETING - 24-AS017 Moved by: Councilmember Detoy
Seconded by: Mayor Pro Tem Saemann
To receive and file the action minutes of the Civil Service Board meeting of June 18, 2024.
Motion Carried
15.g REQUEST FOR APPROVAL OF SPONSORSHIP DONATION TO
GRADES OF GREEN VERTE 2024 GALA - 24-CMO-030
Mayor Pro Tem Saemann requested item 15.g. be pulled for separate discussion.
City Manager Lowenthal provided information about the sponsorship donation to Grades of Green Verte 2024 Gala. The donation request was included in the 2024-25 budget approved by the City Council.
Virtual Public Comment:
• Kent Allen
• Craig Cadwallader
Councilmember Detoy provided comments.
Mayor Pro Tem Saemann provided comments.
Moved by: Councilmember Detoy
Seconded by: Mayor Pro Tem Saemann
To approve a sponsorship donation of $5,000 to the Grades of Green Verte 2024 Gala.
Ayes (4): Mayor Francois, Mayor Pro Tem Saemann, Councilmember Detoy, and Councilmember Jackson
Absent (1): Councilmember Massey
Motion Carried
16. PUBLIC HEARINGS—TO COMMENCE AT 6:30 P.M
17. MUNICIPAL MATTERS
8 17.a CREATION OF AN AD HOC CITY COUNCIL SUBCOMMITTEE TO CONSIDER RENAMING THE GREENBELT PEDESTRIAN TRAIL - 24-
CR-011
Community Resources Director Lisa Nichols provided a presentation.
Mayor Francois asked various questions.
City Manager Lowenthal provided information.
Mayor Pro Tem Saemann provided information.
Virtual Public Comment:
• Craig Cadwallader
• John Burry
Mayor Pro Tem Saemann shared interest in serving on the subcommittee and shared information about his work on ADA accessibility.
Councilmember Detoy provided information.
Councilmember Jackson expressed interest in supporting Mayor Pro Tem Saemann and Councilmember Detoy to serve on the subcommittee to consider renaming the Greenbelt Pedestrian Trail.
Moved by: Mayor Pro Tem Saemann
Seconded by: Councilmember Jackson
To apppoint Mayor Pro Tem Saemann and Councilmember Detoy to a subcommittee to explore renaming the Greenbelt Pedestrian Trail in honor of individuals who have been advocates for accessibility in the City with the addition of two members from the Parks, Recreation and Community Resources Commission.
Ayes (4): Mayor Francois, Mayor Pro Tem Saemann, Councilmember Detoy, and Councilmember Jackson
Absent (1): Councilmember Massey
Motion Carried
17.b APPROVAL OF A THREE-YEAR CONTRACT WITH STARCHASE - 24- PD-003
Captain Cahalan provided a staff report.
Mayor Francois asked various questions.
Mayor Pro Tem Saemann asked various questions.
Councilmember Detoy asked various questions.
9 Virtual Public Comment:
• Anthony Higgins
Mayor Francois asked various questions.
Captain Cahalan provided information.
Mayor Pro Tem Saemann provided comments.
Councilmember Detoy provided comments.
Moved by: Councilmember Detoy
Seconded by: Mayor Pro Tem Saemann
To authorize the City Manager to execute a sole source three-year contract with StarChase to purchase GPS Tags for Public Safety System for a total contract amount of $61,710 from the Supplemental Law Enforcement Services Fund (SLESF), approved in the Fiscal Year 2024– 25 Budget.
Ayes (4): Mayor Francois, Mayor Pro Tem Saemann, Councilmember Detoy, and Councilmember Jackson
Absent (1): Councilmember Massey
Motion Carried
17.c APPROVAL OF FIRST AMENDMENT TO AGREEMENT WITH CSG
CONSULTANTS, INC FOR ON-CALL STAFF AUGMENTATION
SERVICES - 24-CDD-034
Community Development Director Carrie Tai provided a presentation.
Mayor Francois asked various questions.
Director Tai and City Manager Lowenthal provided information.
Mayor Pro Tem Saemann provided various comments.
Councilmember Detoy provided comments.
Virtual Public Comment:
• Laura Pena
• Anthony Higgins
Moved by: Councilmember Jackson
Seconded by: Mayor Pro Tem Saemann
To approve the proposed first amendment to an agreement with CSG Consultants, Inc. for staff augmentation services to increase the not-toexceed amount by $85,000, resulting in a total not-to-exceed amount of
10 $115,000; and authorize the Mayor to execute and the City Clerk to attest the attached first amendment subject to approval by the City Attorney.
Ayes (4): Mayor Francois, Mayor Pro Tem Saemann, Councilmember Detoy, and Councilmember Jackson
Absent (1): Councilmember Massey
Motion Carried
18. FUTURE AGENDA ITEMS
Mayor Pro Tem Saemann requested support for an item to have the Public Works Commission initiate the review of fines and other consequences involved with illegal tree removal and return to the Council for discussion and deliberation.
Mayor Francois and Councilmember Detoy provided support for this item.
18.a TENTATIVE FUTURE AGENDA ITEMS - 24-CMO-031
19. PUBLIC COMMENT
20. ADJOURNMENT
The meeting adjourned at 9:16 p.m.
City of Hermosa Beach | Page 1 of 3
Meeting Date: September 10, 2024
Staff Report No. 24-CCO-057
Honorable Mayor and Members of the Hermosa Beach City Council VACANCIES—PUBLIC WORKS COMMISSION UPCOMING EXPIRATION OF TERMS
(City Clerk Myra Maravilla)
Recommended Action:
Staff recommends City Council:
1. Direct staff to immediately advertise and request applications from interested parties for three Public Works Commission vacancies for four-year terms ending October 31, 2028; and
2. Schedule the presentation of applicants and applicant interviews on or before the October 22, 2024 regular meeting, with the option to make an appointment on the same date.
Executive Summary:
The Public Works Commission has three positions set to expire on October 31, 2024.
Staff requests Council direction to begin the application process to fill the positions for the new term ending October 31, 2028. Staff requests Council direction to begin the application process to fill the two positions for the new term beginning on November 1, 2024.
Background:
In accordance with Hermosa Beach Municipal Code Section 2.80, the Public Works Commission shall consist of five members appointed by the City Council for staggered four-year terms. Members of the Public Works Commission shall be qualified electors of the City to be considered for a position on the Commission.
Key duties of the Public Works Commission are to review and make a recommendation to the City Council on all capital improvement program projects, assist with developing and updating design guidelines for public improvements, and other matters referred to the Commission by the City Council, as outlined in Hermosa Beach Municipal Code Section 2.80.
The Public Works Commission meets regularly in the Council Chambers at 6:00 p.m. on the third Wednesday of odd-numbered months (January, March, May, July, September, and November).
City of Hermosa Beach | Page 2 of 3
Discussion:
Following established procedures, staff requests City Council direction to advertise for three Public Works Commission positions set to expire on October 31, 2024. A notice inviting applications would be placed on the City’s website, social media pages, and bulletin board; sent to residents who signed up for e-notifications; and published in the local newspaper. If so directed, the City Clerk would prepare a notice for physical posting and publication in the local newspaper on Thursday, September 19, 2024.
Based on the advertising date, staff would set an application filing deadline of 6:00 p.m. on Wednesday, October 9, 2024. Applications from interested parties would be presented on October 22, 2024 to the City Council at a special meeting on or before the next regular agenda. Appointments can be made by the City Council at the same meeting. Three appointments to the Public Works Commission would be for the terms ending October 31, 2028.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City's General Plan. Relevant Policies are listed below:
Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.
Policies:
1.1 Open meetings. Maintain the community’s trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.
1.4 Consensus oriented. Strive to utilize a consensus-oriented decision making process.
1.7 Diversity of representation. Strive to reflect a comprehensive crosssection of the community in appointments to Commission and Advisory Committees.
Goal 2. The community is active and engaged in decision-making process.
Policies:
2.3 Public participation guidelines. Establish parameters for and guidelines to ensure public participation is promoted through diverse methods.
2.6 Responsive to community needs. Continue to be responsive to community inquires, providing public information and recording feedback from community interactions.
Fiscal Impact:
The estimated cost of one publication in the local newspaper is $200. Funds are available in the City Clerk's Fiscal Year 2024–25 Budget.
City of Hermosa Beach | Page 3 of 3
Attachment:
Application for Boards and Commissions
Respectfully Submitted by: Myra Maravilla, City Clerk
Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Viki Copeland, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager
CITY OF HERMOSA BEACH
BOARD/COMMISSION APPLICATION
Name of Board/Commission
Name
Address
Email
Occupation/Profession
Employer Name & Address
Phone Number
REFERENCES (Please List Three References)
Personal:
Professional:
Other:
COMMUNITY PARTICIPATION AND SERVICE (Past and Present)
Why do you wish to serve on the Board/Commission?
Which duties and responsibilities of the Board/Commission are important to you and why? Last Updated 03/22/2023 Page 1 of 3
- Select Board/Commission -
Do you have any current or past obligations or responsibilities, which could be construed as a conflict of interest with the position you are applying for? If yes, please explain below:
Please add your education, employment, memberships, past activities, or other experience you feel qualifies you to serve on the Board/Commission.
- Select -
Do you foresee any scheduling problems that might cause you to miss meetings? How long have you lived in Hermosa Beach?
Additional comments:
I have read the roles and responsibilities of the Board/Commission I am applying for. If required, I will submit proof of my voter registration status at the time I submit my application (voterstatus.sos.ca.gov).
I understand a resume must be submitted to the city clerk's office at the time I submit my application to be considered for the position.
Signature: Date:
https://www.hermosabeach.gov/our-government/city-officials/boards-commissions Page 3 of 3 Board/Commission Meeting Location Meeting Schedule
Building Board of Appeals City Council Chambers Second Monday of each month at 7 p.m.
This five-member board provides reasonable interpretations of the Building Code [HBMC 15.04.020] Civil Service Board City Council Chambers Third Wednesday of each month at 5 p.m.
This five-member board serves as the City’s Review Board pertaining to personnel functions and Civil Service Rules and Regulations, including review and approval of job specifications and eligibility lists [HBMC 2.76.060-
2.76.090].
Parks, Recreation & Community
Advisory Commission
City Council Chambers First Tuesday of each month at 7 p.m.
This five-member commission serves in an advisory capacity to the City Council in all matters pertaining to the Community Resources Department; cooperates with other governmental agencies and civic groups on the advancement of sound leisure, cultural, social services and educational programming; provides guidance and approvals for City special events; and formulates policies on the services, programs and lease agreements of the Department, subject to approval of the City Council [HBMC 2.28].
Planning Commission City Council Chambers Third Tuesday of each month at 7 p.m. (in December meeting is on the second
Monday)
This five-member commission is governed in all respects and performs duties as prescribed by applicable state and local laws. The primary purpose of the Commission is to maintain and enhance the environment of the community, which entails advance or long-range planning (updating of the General Plan and specific elements), current planning (short-range projects), and land use controls (administering to the code and review of all subdivisions and zoning petitions). The Commission serves as an advisory board to the City Council on all matters pertaining to zoning, conditional use permit process, etc. [HBMC 2.32].
Public Works Commission City Council Chambers Third Wednesday of odd-numbered months (January, March, May, July, September, and
November) at 7 p.m.
The duties of this five-member commission are to review and make recommendations to the City Council on all capital improvement program projects, assist with developing and updating design guidelines for public improvements and other matters referred to the Commission by the City Council [HBMC 2.80]. - Select -
City of Hermosa Beach | Page 1 of 3
Meeting Date: September 10, 2024
Staff Report No. 24-CCO-056
Honorable Mayor and Members of the Hermosa Beach City Council UPCOMING VACANCY—REPRESENTATIVE TO THE LOS ANGELES COUNTY
WEST VECTOR AND VECTOR-BORNE DISEASE CONTROL DISTRICT BOARD (City Clerk Myra Maravilla)
Recommended Action:
Staff recommends City Council:
1. Direct staff to immediately advertise and request applications from interested parties for one Los Angeles County West Vector and Vector-Borne Disease Control Board representative for a two-year term ending December 31, 2026; and
2. Schedule the presentation of applicants for applicant interviews on or before the November 12, 2024 regular meeting.
Executive Summary:
Incumbent Los Angeles County West Vector and Vector-Borne Disease Control Board representative Jim Fasola has a term that is set to expire on December 31, 2024. Staff requests Council direction to begin the application process to fill the position for the new term beginning on January 1, 2025.
Background:
The Los Angeles County West Vector and Vector-Borne Disease Control District (District) was formed in 1944 and consisted of only five square miles. Over the next 72 years, there have been numerous annexations into the District. Currently, the District covers over 720 square miles, contains 23 cities and unincorporated territory of the County of Los Angeles, and provides services for over 4,600,000 people. This makes the Los Angeles County West Vector and Vector-Borne Disease Control District the second largest vector control district in the State of California by population served.
The District includes the cities of Agoura Hills, Beverly Hills, Calabasas, Culver City, El Segundo, Hawthorne, Hermosa Beach, Hidden Hills, Inglewood, Lawndale, Lomita, the westerly portion of Los Angeles City, Malibu, Manhattan Beach, Palos Verdes Estates, Rancho Palos Verdes, Redondo Beach, Rolling Hills, Rolling Hills Estates, Santa Monica, Torrance, West Hollywood, Westlake Village, and unincorporated territory of the County of Los Angeles.
The District is governed by a Board of Trustees (Attachment 2). Each city and county within the boundaries of the District has a right to appoint a representative to the Board.
City of Hermosa Beach | Page 2 of 3
The Board of Trustees establishes District policies and makes budget decisions including that of the salaries and benefits of all District employees. Individual Trustees cannot act independently to change policies, guidelines, or budget items including salaries and benefits. All policy, guideline, and budget changes must be an act of the full Board at a scheduled and publicly posted meeting of the Board of Trustees.
The regular meetings of the Board of Trustees are held once every two months on the second Thursday of the month at 7:30 p.m. at the District's headquarters located at 6750 Centinela Avenue, Culver City. There are a total of six meetings per year (January, March, May, July, September, and November).
Each city and county within the boundaries of the District has a right to appoint a representative to the Board. A Trustee must be a resident and an elector (registered to vote) of the city from which they are appointed.
Discussion:
The City Council may direct the City Clerk to advertise and request applications for the position. Procedures would be similar to advertising and requesting applications for Board or Commission seats. A notice inviting applications would be placed on the City’s website, social media pages, and bulletin board; sent to residents who signed up for e-notifications; and published in the local newspaper. If so directed, the City Clerk would prepare a notice for physical posting and publication in the local newspaper on September 19, 2024.
Based on the upcoming term expiration, staff would set an application filing deadline of 6:00 p.m. on Wednesday, October 30, 2024. Applications from interested parties would be presented on or before the regular meeting of November 12, 2024. An appointment can be made by the City Council at the same meeting. The appointment would be for a two-year term ending December 31, 2026.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City's General Plan. Relevant Policies are listed below:
Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.
Policies:
1.1 Open meetings. Maintain the community's trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.
1.4 Consensus oriented. Strive to utilize a consensus-oriented decision-making process.
City of Hermosa Beach | Page 3 of 3
1.7 Diversity of representation. Strive to reflect a comprehensive cross-section of the community in appointments to Commission and Advisory Committees.
Goal 2. The community is active and engaged in decision-making process.
Policies:
2.3 Public participation guidelines. Establish parameters and guidelines to ensure public participation is promoted through diverse methods. 2.6 Responsive to community needs. Continue to be responsive to community inquiries, providing public information and recording feedback from community interactions.
Fiscal Impact:
The estimated cost of one publication in the Easy Reader is $200. Funds are available in the City Clerk's Fiscal Year 2024–25 Budget.
Other than the cost of advertising in the local newspaper, there are no fiscal impacts to the City associated with the recommended action. Trustees, who attend the regularly scheduled meetings, are compensated an in-lieu travel expense of $100 per meeting by the District. By law, Trustees must attend the meeting to receive this compensation. If additional meetings are necessary during the month, no additional compensation is awarded. No Trustee can receive more than $100 per month for serving on the Board regardless of the number of meetings.
Attachments:
1. Application for Boards and Commissions 2024
2. Trustee Information Sheet
Respectfully Submitted by: Myra Maravilla, City Clerk
Legal Review: Patrick Donegan, City Attorney
Noted for Fiscal Impact: Viki Copeland, Administrative Services Director Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager
CITY OF HERMOSA BEACH
BOARD/COMMISSION APPLICATION
Name of Board/Commission
Name
Address
Email
Occupation/Profession
Employer Name & Address
Phone Number
REFERENCES (Please List Three References)
Personal:
Professional:
Other:
COMMUNITY PARTICIPATION AND SERVICE (Past and Present)
Why do you wish to serve on the Board/Commission?
Which duties and responsibilities of the Board/Commission are important to you and why? Last Updated 03/22/2023 Page 1 of 3
- Select Board/Commission -
Do you have any current or past obligations or responsibilities, which could be construed as a conflict of interest with the position you are applying for? If yes, please explain below:
Please add your education, employment, memberships, past activities, or other experience you feel qualifies you to serve on the Board/Commission.
- Select -
Do you foresee any scheduling problems that might cause you to miss meetings? How long have you lived in Hermosa Beach?
Additional comments:
I have read the roles and responsibilities of the Board/Commission I am applying for. If required, I will submit proof of my voter registration status at the time I submit my application (voterstatus.sos.ca.gov).
I understand a resume must be submitted to the city clerk's office at the time I submit my application to be considered for the position.
Signature: Date:
https://www.hermosabeach.gov/our-government/city-officials/boards-commissions Page 3 of 3 Board/Commission Meeting Location Meeting Schedule
Building Board of Appeals City Council Chambers Second Monday of each month at 7 p.m.
This five-member board provides reasonable interpretations of the Building Code [HBMC 15.04.020] Civil Service Board City Council Chambers Third Wednesday of each month at 5 p.m.
This five-member board serves as the City’s Review Board pertaining to personnel functions and Civil Service Rules and Regulations, including review and approval of job specifications and eligibility lists [HBMC 2.76.060-
2.76.090].
Parks, Recreation & Community
Advisory Commission
City Council Chambers First Tuesday of each month at 7 p.m.
This five-member commission serves in an advisory capacity to the City Council in all matters pertaining to the Community Resources Department; cooperates with other governmental agencies and civic groups on the advancement of sound leisure, cultural, social services and educational programming; provides guidance and approvals for City special events; and formulates policies on the services, programs and lease agreements of the Department, subject to approval of the City Council [HBMC 2.28].
Planning Commission City Council Chambers Third Tuesday of each month at 7 p.m. (in December meeting is on the second
Monday)
This five-member commission is governed in all respects and performs duties as prescribed by applicable state and local laws. The primary purpose of the Commission is to maintain and enhance the environment of the community, which entails advance or long-range planning (updating of the General Plan and specific elements), current planning (short-range projects), and land use controls (administering to the code and review of all subdivisions and zoning petitions). The Commission serves as an advisory board to the City Council on all matters pertaining to zoning, conditional use permit process, etc. [HBMC 2.32].
Public Works Commission City Council Chambers Third Wednesday of odd-numbered months (January, March, May, July, September, and
November) at 7 p.m.
The duties of this five-member commission are to review and make recommendations to the City Council on all capital improvement program projects, assist with developing and updating design guidelines for public improvements and other matters referred to the Commission by the City Council [HBMC 2.80]. - Select -
Board of Trustees
Governance
The District is governed by a Board of Trustees. Each city and county within the boundaries of the District may appoint a single representative to the Board. A Trustee must be a resident and an elector (registered to vote) of the city from which he/she is appointed. The Board of Trustees establishes District policies and makes budget decisions including that of the salaries and benefits of all District employees.
Individual Trustees cannot act independently to change policies, guidelines or budget items including salaries and benefits. All policy, guideline, and budget changes must be an act of the full Board at a scheduled and publicly posted meeting of the Board of Trustees.
Trustees*
Calabasas
James R. Bozajian
Culver City
Jay Garacochea
Hermosa Beach
James Fasola
Lawndale
Pat Kearney
Lomita
James Gazeley
Malibu
Barbara Barsocchini
U a
Inglewood
Cheryl Matthews
Manhattan Beach
Wayne Powell
Palos Verdes Estates
Bill Ailor
Rancho Palos Verdes
Barbara Ferraro
Redondo Beach
Mary Drummer
Rolling Hills Estates
Steven Zuckerman
Santa Monica
Nancy Greenstein
West Hollywood
Chad Blouin
*The District also includes the westerly portion of Los Angeles City and unincorporated territory of the County of Los Angeles.
Board Meeting Schedule
The regular meetings of the Board of Trustees are held once every two months on the second Thursday of the month at 7:30 pm at the District’s headquarters located at 6750 Centinela Avenue, Culver City. There are a total of six meetings per year (January, March, May, July, September, November).
In accordance with the California Health and Safety Code, members of the Board of Trustees shall serve without compensation. Trustees who attend the scheduled meetings receive an allowance in lieu of expenses not to exceed $100 per month. If additional meetings are necessary during a given month, Trustees receive no additional allowance.
2024 Agendas & Minutes
January 18, 2024 (PDF)
March 14, 2024 (PDF)
May 9, 2024 (PDF)
July 11, 2024 (PDF)
September 12, 2024
November 14, 2024
2023 Agendas & Minutes
January 12, 2023 (PDF)
February 10, 2023 (PDF)
March 9, 2023 (PDF)
April 7, 2023 (PDF)
May 5, 2023 (PDF)
May 11, 2023 (PDF)
June 9, 2023 (PDF)
July 7, 2023 (PDF)
July 13, 2023 (PDF)
August 11, 2023 (PDF)
September 8, 2023 (PDF)
September 14, 2023 (PDF)
October 13, 2023 (PDF)
November 9, 2023 (PDF)
2022 Agendas & Minutes
January 13, 2022 (PDF)
March 10, 2022 (PDF)
May 12, 2022 (PDF)
July 14, 2022 (PDF)
September 8, 2022 (PDF)
November 10, 2022 (PDF)
(310) 915-7370 ext. 501
Call for information about the District’s Public Education Program, to request informational brochures, or to ask a District representative to speak at an event.
Los Angeles County West Vector Control District
6750 Centinela Avenue, Culver City, CA 90230
Map / Get Directions
Contact Us
Governance
The District is governed by a Board of Trustees. Each city council and county board of supervisors within the boundaries of the District may appoint one representative each to the Board. This is an example of government by local representation.
Board Meetings
Starting in January of each year, Board meetings are held every second month on the second Thursday of that month.
Latest Board Agenda
July 11, 2024 (PDF)
All Agendas & Minutes
About the District
Copyright © 2024. All rights reserved.
City of Hermosa Beach | Page 1 of 1
Meeting Date: September 10, 2024
Staff Report No. 24-AS-019
Honorable Mayor and Members of the Hermosa Beach City Council
CHECK REGISTERS
(Administrative Services Director Viki Copeland)
Recommended Action:
Staff recommends City Council ratify the following check registers.
Attachments:
1. Check Register 8/1/2024
2. Check Register 8/8/2024
3. Check Register 8/14/2024
4. Check Register 8/21/2024
Respectfully Submitted by: Viki Copeland, Administrative Services Director Approved: Suja Lowenthal, City Manager
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City of Hermosa Beach | Page 1 of 3
Meeting Date: September 10, 2024
Staff Report No. 24-AS-020
Honorable Mayor and Members of the Hermosa Beach City Council REAPPROPRIATION OF FUNDS FROM FY 2023–24 TO FY 2024–25, APPROVAL OF
RELATED REVENUE REVISIONS
Administrative Services Director, Viki Copeland
Recommended Action:
Staff recommends City Council:
1. Approve the reappropriation of $431,095 in the General Fund from the FY 2023– 24 to the FY 2024–25 Budget (Attachment 1); and
2. Approve revenue revisions related to the reappropriations (Attachment 2).
Executive Summary:
Budget reappropriation requests for FY 2023–24 total $431,095. Staff recommends Council reappropriate this amount to FY 2024–25. Totals by fund are highlighted in the attachments.
Background:
Reappropriations
Budget appropriations for FY 2023–24 expired on June 30, 2024. Equipment and supplies or services must have been received by June 30 in order to be charged to the FY 2023–24 Budget. Some departments have items or services that were budgeted in FY 2023–24 but were not delivered or completed by year end. In these cases, unspent amounts for those items or projects need to be reappropriated, since they were not included in the FY 2024–25 Budget.
In the case of Capital Improvement Projects, unspent funds are added to any amounts appropriated in the FY 2024–25 Budget, as necessary. The amount of prior year funding that would be left at year-end FY 2023–24 is estimated for FY 2024–25 Budget purposes. If expenditures are higher than estimated for FY 2023–24, the FY 2024–25 would be reduced. If expenditures are less in FY 2023–24, the amount for 2024–25 would be increased if the project is ongoing, as reflected in Attachment 1. Projects not completed in FY 2023–24 and not budgeted in FY 2024–25 would be carried forward into FY 2024–25.
City of Hermosa Beach | Page 2 of 3
Revenue Revisions Related to Reappropriations
For projects funded by grants, if amounts are reappropriated, the revenue estimate needs to be budgeted as well (Attachment 2). Conversely, if more funds are spent in the previous year, grant revenue estimated for FY 2024–25 would be reduced.
Analysis:
The FY 2024–25 budgetary accounts would be revised to reflect the attached reappropriations and related revenue (Attachments 1 and 2). All changes reflected in this agenda item would be reflected in the September reports including Revenue, Expenditures, and Capital Improvement Project (CIP) Report by Project.
General Plan Consistency:
PLAN Hermosa, the City’s long range planning document, was adopted by the City Council in August 2017, and envisions a future where “Hermosa Beach is the small town others aspire to be; a place where our beach culture, strong sense of community, and commitment to sustainability intersect.” One of the guiding principles to achieve the vision is to make decisions and take actions that help contribute to the City’s economic and fiscal stability. Other relevant General Plan policies are listed below:
Goal 1. First class, well maintained, and safe recreational facilities, parks, and open spaces.
Policy:
1.1 Facility upgrades. Improve and upgrade park and open space facilities on a regular basis.
Goal 2. Abundant parks, open space, and recreational facilities to serve the community.
Policy:
2.6 Investment and maintenance. Prioritize the investment and maintenance of existing facilities prior to development and expansion of new facilities.
Infrastructure Element
Goal 1. Infrastructure systems are functional, safe, and well maintained.
Policy:
1.2 Priority investments. Use City Council established priorities and the Capital Improvement Program (CIP) to identify and allocate funding for projects identified in the infrastructure plan.
Public Safety Element
Goal 5. High quality police and fire protection services provided to residents and visitors.
Policy:
City of Hermosa Beach | Page 3 of 3
5.2 High level or response. Achieve optimal utilization of allocated public safety resources and provide desired levels of response, staffing, and protection within the community.
Fiscal Impact:
Attachment 1 shows the recommended amounts for reappropriation from each fund.
Appropriations in the General Fund would increase by $431,095 in the FY 2024–25 Budget due to the requested reappropriations. There are sufficient funds available from the prior year to cover the reappropriation requests in the General Fund and other funds.
Attachments:
1. Budget Reappropriations from 2023–24
2. Revenue Related to Budget Reappropriations
Respectfully Submitted by: Viki Copeland, Administrative Services Director Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager
CITY OF HERMOSA BEACH
2023-24 BUDGET REAPPROPRIATIONS
Attachment 1
FUND/DEPARTMENT ACCOUNT # AMOUNT EXPLANATION
General Fund (001)
City Clerk
Contract Services/Private 001-1121-4201 4,400 $ The records management project is still in progress.
Equipment More Than $1,000 001-1121-5402 6,335 $ Funds were approved at mid-year FY 2023-24 to upgrade the Spectrum Public, Educational, and Governmental (PEG) channel to High Definition. The project is still in progress and is anticipated to be completed in FY 2024-25.
City Manager
Contract Services/Private 001-1201-4201 30,000 $ Ongoing project for sales tax education.
Contract Services/Private 001-1201-4201 12,198 $ Ongoing project for Lot B evaluation.
Contract Services/Private 001-1201-4201 100,000 $ The City-wide internal audit program was not started in FY 2023-24.
Contract Services/Private 001-1201-4201 6,100 $ The logo and branding program was not started in FY 2023-24.
Contract Services/Private 001-1201-4201 7,500 $ Printing Services for City Branding and Shop Hermosa was not started in FY 2023-24.
Equipment More Than $1,000 001-1201-5402 30,128 $ Bard Trailer furniture was ordered in FY 2023-24 but received in FY 2024-25.
Contract Services/Private 001-1228-4201 4,390 $ Ongoing Local Hazard Mitigation Grant. This is the City match required by the grant.
Finance Administration
Contract Services/Private 001-1202-4201 7,250 $ Ongoing user fee study to be completed in FY 2024-25.
Contract Services/Private 001-1201-4201 358 $ Remaining funds for any audit review questions related to the Medicare Ground Ambulance Data Collection Survey (GADCS).
Police Department
Safety Gear 001-2101-4350 3,605 $ Department is waiting on filters ordered in FY 2023-24.
Community Development
Contract Services/Private 001-4201-4201 1,619 $ Ongoing consultant work to assist with plan check services.
Public Works
Contract Services/Private 001-3104-4201 5,125 $ Paint truck sprayer ordered in FY 2023-24 but received in FY 2024-25.
Contract Services/Private 001-3104-4201 1,939 $ Reflective yellow and white sheeting ordered in FY 2023-24 but received in FY 2024-
25. Contract Services/Private 001-3104-4201 4,645 $ Blank regulatory signs ordered in FY 2023-24 but received in FY 2024-25.
Contract Services/Private 001-3104-4201 9,198 $ Ongoing consultant work for the local roadway safety plan update.
Contract Services/Private 001-4202-4201 11,313 $ Ongoing consultant work for Community Development Block Grant (CDBG) Fund and project administration.
Contract Services/Private 001-4202-4201 27,250 $ Ongoing consultant work for Capital Improvement Program (CIP) external funding opportunities.
Contract Services/Private 001-4204-4201 26,000 $ Painting of City Hall to occur in FY 2024-25.
Contract Services/Private 001-4204-4201 9,700 $ Painting of Community Services Building to occur in FY 2024-25.
Contract Services/Private 001-4601-4201 50,990 $ South Park Air Conditioner (AC) Split to occur in FY 2024-25.
Contract Services/Private 001-6101-4201 974 $ Skatepark Windscreens ordered in FY 2023-24 but received in FY 2024-25.
CITY OF HERMOSA BEACH
2023-24 BUDGET REAPPROPRIATIONS
Attachment 1
FUND/DEPARTMENT ACCOUNT # AMOUNT EXPLANATION
Contract Services/Private 001-6101-4201 7,652 $ Play Shades for South Park playground ordered in FY 2023-24 but received in FY 2024-
25. Equipment More Than $1,000 001-6101-5402 2,632 $ Memorial bench ordered in FY 2023-24 but to be received in FY 2024-25.
Contract Services/Private 001-6101-4201 59,794 $ The Edith Rodaway Fence Repairs was not started in FY 2023-24.
TOTAL GENERAL FUND (001) $ 431,095
LIGHTING/LANDSCAPING DISTRICT FUND (105)
Public Works
Contract Services/Private 105-2601-4201 10,397 $ Ongoing consultant work for the Street Lighting/Landscaping District Fund engineers report.
TOTAL LIGHTING/LANDSCAPING DISTRICT FUND (105) $ 10,397 GAS TAX FUND (115)
CIP Projects
CIP 105 Annual Street Improvements (New) 115-8105-4201 30,400 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 112 Annual City Sidewalk Improvements 115-8112-4201 4,800 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 143 PCH Mobility Improvement Project 115-8143-4201 8,296 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 191 Annual Street Improvements 115-8191-4201 $ 4,686 Project will be completed in FY 2024-25.
TOTAL GAS TAX FUND (115) $ 48,182
AB939 FUND (117)
City Manager
Contract Services/Private 117-5301-4201 136,000 $ Funds to purchase the 130 trash receptacles for use on City Right-of-Way in FY 2024-
25. TOTAL AB939 FUND (117) $ 136,000
TYCO FUND (122)
CIP Projects
CIP 417 Storm Drain Improvements 122-8417-4201 62,977 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 503 City Park Lighting Conceptual Design 122-8503-4201 50,000 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 623 Pier Structural Inspections and Evaluation 122-8623-4201 17,100 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CITY OF HERMOSA BEACH
2023-24 BUDGET REAPPROPRIATIONS
Attachment 1
FUND/DEPARTMENT ACCOUNT # AMOUNT EXPLANATION
CIP 629 Municipal Pier Structural Assessment and Repairs 122-8629-4201 $ 2,380 Project will be completed in FY 2024-25.
CIP 692 14th Street Beach Restroom Improvements 122-8692-4201 281,766 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 699 Parking Structure (Lot C) Improvements 122-8699-4201 38,400 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
TOTAL TYCO FUND (122) $ 452,623
PARK / REC FACILITY TAX FUND (125)
CIP Projects
CIP 603 South Park Slope, Irrigation & Landscape
Improvements
125-8603-4201 43,066 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 619 Kelly Courts Improvements 125-8619-4201 24,600 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
TOTAL PARK / REC FACILITY TAX FUND (125) $ 67,666
MEASURE R FUND (147)
CIP Projects
CIP 105 Annual Street Improvements 147-8105-4201 12,000 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 194 Annual Striping Improvements 147-8194-4201 51,507 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
TOTAL MEASURE R FUND (147) $ 63,507
MEASURE M FUND (148)
CIP Projects
CIP 105 Annual Street Improvements 148-8105-4201 13,800 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
TOTAL MEASURE M FUND (148) $ 13,800
MEASURE W FUND (149)
CIP Projects
CIP 164 Hermosa Avenue Green Street 149-8164-4201 18,478 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 438 Stormwater Dry Wells 149-8438-4201 23,310 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
TOTAL MEASURE W FUND (149) $ 41,788
GRANTS FUND (150)
CITY OF HERMOSA BEACH
2023-24 BUDGET REAPPROPRIATIONS
Attachment 1
FUND/DEPARTMENT ACCOUNT # AMOUNT EXPLANATION
City Manager
Contract Services/Private 150-1228-4201 8,670 $ Ongoing Local Hazard Mitigation Plan Grant.
CIP Projects
CIP 185 ADA Improvements PCH 2nd & 21st 150-8185-4201 $ 35,047 Project will be completed in FY 2024-25.
TOTAL GRANTS FUND (150) $ 43,717
SEWER FUND (160)
Public Works
Contract Services/Private 160-3102-4201 2,109 $ Battery pack ordered in FY 2023-24 but received in FY 2024-25.
Contract Services/Private 160-3102-4201 2,700 $ Ongoing consultant work for engineers report sewer levy charge.
CIP Projects
CIP 421 Annual Sewer Improvements Phase II 160-8421-4201 191,825 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 423 Annual Sewer Improvements 160-8423-4201 20,346 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 692 14th Street Beach Restroom Improvements 160-8692-4201 8,088 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
TOTAL SEWER FUND (160) $ 225,068
STORM DRAINS FUND (161)
Public Works
Contract Services/Private 161-3109-4201 750 $ SmartCover sensor for Pier Outfall is awaiting permit from LA County before installation.
CIP Projects
CIP 417 Storm Drain Improvements 161-8417-4201 68,302 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 422 Annual Storm Drain Improvements - 5th Street
Greenbelt
161-8422-4201 13,171 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 424 Annual Storm Drain Improvements - Bard Street 161-8424-4201 (44,035) $ Reduce budget carry forward from FY 2023-24 due to increases in project expenditures at year end.
CIP 682 Parking Lot D Improvements 161-8682-4201 23,668 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 699 Parking Structure (Lot C) Improvements 161-8699-4201 5,496 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
TOTAL STORM DRAINS FUND (161) $ 67,352
RTI TIDELANDS FUND (191)
CITY OF HERMOSA BEACH
2023-24 BUDGET REAPPROPRIATIONS
Attachment 1
FUND/DEPARTMENT ACCOUNT # AMOUNT EXPLANATION
CIP Projects
CIP 629 Municipal Pier Structural Assessment and Repairs 191-8629-4201 $ 4,422 Project will be completed in FY 2024-25.
TOTAL RTI TIDELANDS FUND (191) $ 4,422
CAPITAL IMPROVEMENT FUND (301)
CIP Projects
CIP 109 Utility Box Wrappings 301-8109-4201 (1,500) $ Reduce budget carry forward from FY 2023-24 due to increases in project expenditures at year end.
CIP 111 Gateway and Wayfinding Signs Conceptual Design 301-8111-4201 (1,123) $ Reduce budget carry forward from FY 2023-24 due to increases in project expenditures at year end.
CIP 417 Storm Drain Improvements Various Locations 301-8417-4201 $ 5,834 Project will be completed in FY 2024-25.
CIP 502 Greenbelt Pedestrian Trial 301-8502-4201 14,667 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 538 Citywide Park Master Plan 301-8538-4201 (21,620) $ Reduce budget carry forward from FY 2023-24 due to increases in project expenditures at year end.
CIP 603 South Park Slope, Irrigation & Landscape
Improvements
301-8603-4201 291,033 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 605 City Facilities Condition and Needs Assessment 301-8605-4201 (8,838) $ Reduce budget carry forward from FY 2023-24 due to increases in project expenditures at year end.
CIP 616 Bard Trailer Improvements 301-8616-4201 $ 4,692 Project will be completed in FY 2024-25.
CIP 617 Civic Center Charging Stations 301-8617-4201 39,733 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 619 Kelly Courts Improvements 301-8619-4201 38,339 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 620 City Wide Roof Repair 301-8620-4201 13,600 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 669 City Park Restrooms & Renovations 301-8669-4201 $ 6,639 Project will be completed in FY 2024-25.
CIP 682 Parking Lot D Improvements 301-8682-4201 $ 32,800 Project will be completed in FY 2024-25.
CIP 689 Clark Building Renovations 301-8689-4201 18,562 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
CIP 699 Parking Structure (Lot C) Improvements 301-8699-4201 150,970 $ Increase budget carry forward from FY 2023-24 due to actual expenditures less than anticipated.
TOTAL CAPITAL IMPROVEMENT FUND (301) $ 583,788
EQUIPMENT REPLACEMENT FUND (715)
City Clerk
Contract Services/Private 715-1121-4201 5,000 $ Record Center furniture, computer scanner and printer needed to print and generate box labels were delayed in FY 2023-24. Replacement to be completed in FY 2024-25.
Information Technology
CITY OF HERMOSA BEACH
2023-24 BUDGET REAPPROPRIATIONS
Attachment 1
FUND/DEPARTMENT ACCOUNT # AMOUNT EXPLANATION
Contract Services/Private 715-1206-4201 8,400 $ Ongoing consultant work to assist with the City electronic timesheet project.
Contract Services/Private 715-1206-4201 36,675 $ Migration to Microsoft/OneDrive project was delayed in FY 2023-24. Project is expected to be completed in FY 2024-25.
Contract Services/Private 715-1206-4201 16,500 $ Funds were budgeted in FY 2023-24 to implement cybersecurity services. The project was delayed to prioritize projects to replace critical network infrastructure.
Contract Services/Private 715-1206-4201 10,000 $ Funds were budgeted in FY 2023-24 to upgrade the panic button system. The project was delayed but is expected to be completed in FY 2024-25.
Contract Services/Private 715-1206-4201 10,000 $ Funds were reappropriated in FY 2023-24 for the RFP Development/Service Review for the IT managed services contract. The project was placed on hold to evaluate improvements in service.
Equipment More Than $1,000 715-1206-5402 2,284 $ UPS device was ordered in FY 2023-24 but received in FY 2024-25.
Equipment More Than $1,000 715-1206-5402 5,000 $ Ongoing purchase for additional IT equipment needed for the Bard Trailer.
Equipment More Than $1,000 715-1206-5402 40,000 $ Ongoing Windows Server refresh project. This project is expected to be completed in FY 2024-25.
Equipment More Than $5,000 715-1206-5405 80,033 $ The Dell VxRail Replacement was listed on the communications equipment schedule to be replaced FY 2022-23. This replacement has been delayed to allow for more time to plan for what the replacement will be.
Police
Vehicles 715-2101-5403 292,532 $ Purchase of Chevy EV Blazers is still in process as manufacturer is still building the vehicles.
Vehicles 715-2101-5403 19,438 $ Outfitting of equipment for Ford Interceptor and Lightning still in progress.
Vehicles 715-2101-5403 161 $ Department is waiting on camera mounts ordered in FY 2023-24.
Vehicles 715-2101-5403 2,143 $ PD Vehicle Wraps ordered in FY 2023-24 but received in FY 2024-25.
Vehicles 715-2101-5403 24,011 $ Outfitting of equipment for second Ford Lighting still in progress.
Community Services
Equipment Less Than $1,000 715-3302-5401 16,820 $ Ongoing upgrade costs for Ticket Pro Mobile hardware.
Equipment Less Than $1,000 715-3302-5401 54,823 $ Department is waiting on parking meters ordered in FY 2023-24.
Equipment More Than $1,000 715-3302-5402 21,332 $ Outfitting of Public Address Systems and outfitting equipment for three vehicles still in progress.
Public Works
Contract Services/Private 715-4204-4201 1,172 $ Window tint for City Yard & City Hall was not started in FY 2023-24 but completed in FY 2024-25.
Contract Services/Private 715-4204-4201 18,500 $ PDK Keyless door locks to occur in FY 2024-25.
TOTAL EQUIPMENT REPLACEMENT FUND (715) $ 664,824
CITY OF HERMOSA BEACH
2023-24 REVENUE RELATED TO BUDGET REAPPROPRIATIONS
Attachment 2
FUND/DEPARTMENT ACCOUNT # AMOUNT EXPLANATION
GRANTS FUND (150)
City Manager
CalOES Grant - Local Hazard Mitigation 150-3758 8,670 $ Reappropriate grant revenue related to the ongoing Local Hazard Mitigation Plan Grant.
CalTrans Cooperative Agreement for CIP 185 150-3973 35,047 $ Reappropriate grant revenue related to the CIP 185 for ADA Improvements on PCH.
TOTAL GRANTS FUND (150) $ 43,717
City of Hermosa Beach | Page 1 of 1
Meeting Date: September 10, 2024
Staff Report No. 24-CDD-046
Honorable Mayor and Members of the Hermosa Beach City Council
ACTION MINUTES OF THE PLANNING COMMISSION REGULAR MEETING OF AUGUST 20, 2024
(Community Development Director Carrie Tai)
Recommended Action:
Staff recommends City Council receive and file the action minutes of the Planning Commission regular meeting of August 20, 2024.
Attachment:
Planning Commission Action Minutes Regular Meeting of August 20, 2024 Respectfully Submitted by: Carrie Tai, Community Development Director Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager
1 CITY OF HERMOSA BEACH
Planning Commission
Meeting Minutes
August 20, 2024
Open Session 7:00 PM
Council Chambers
1315 Valley Drive
Hermosa Beach, CA 90254
_____________________________________________________________________
1. CALL TO ORDER
Chairperson Pedersen called the session to order at 7:03 p.m.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by City Attorney Patrick Donegan.
3. ROLL CALL
Administrative Assistant Melanie Hurtado announced a quorum.
4. APPROVAL OF AGENDA
Recommendation: To approve the order of the agenda.
A voice vote was taken on this item.
Motion: To approve the order of the agenda
Members Present: Chairperson David Pedersen, Vice Chair Kate Hirsh, Commissioner Stephen Izant, Commissioner Michael Flaherty, and Commissioner Peter Hoffman
2 Moved by: Commissioner Peter Hoffman
Seconded by: Commissioner Stephen Izant
Motion Carries
5. PUBLIC COMMENT
o In-Person Public Comment:
1. Robin Adler (on behalf of Richard DiGiorgio)
2. M. Scott Shields
3. Teri Jones
4. Kate Kurz
5. Karl Kurz
6. CONSENT CALENDAR
Recommendation: To approve the consent calendar.
6.a ACTION MINUTES OF THE PLANNING COMMISSION REGULAR
MEETING OF JULY 16, 2024 - 24-CDD-037
Motion: To approve the consent calendar, including the amended action minutes of the Planning Commission regular meeting of July 16, 2024.
Moved by: Commissioner Peter Hoffman
Seconded by: Commissioner Stephen Izant
Motion Carries
7. PUBLIC HEARING
7.a REQUEST FOR CONDITIONAL USE PERMIT (CUP) 23-13 TO ALLOW A 7,214-SQUARE-FOOT PRESCHOOL WITH OUTDOOR PLAY AREA AT
210 PACIFIC COAST HIGHWAY IN THE SPECIFIC PLAN AREA 7 ZONE (continued from 5/21/24) - 24-CDD-043
Planning Manager Alexis Oropeza provided a presentation.
Chairperson Pedersen provided comments.
Planning Manager Oropeza provided comments.
Ayes (45): Commissioner Peter Hoffman, Chairperson David Pedersen, Vice Chair Kate Hirsh, Commissioner Stephen Izant, and Commissioner Michael Flaherty Ayes (4): Commissioner Peter Hoffman, Chairperson David Pedersen, Commissioner Stephen Izant, and Commissioner Michael Flaherty
Abstained (1): Vice Chair Kate Hirsh
3 Commissioner Hoffman provided comments.
Planning Manager Oropeza provided comments.
Chairperson Pedersen provided comments.
Commissioner Izant declared that he received over thirty direct emails; spoke to the applicant twice (both times were inconsequential) and declared that he and Commissioner Flaherty conducted approximately six hours of observations out in the field in relation to this project.
Commissioner Hoffman and Commissioner Hirsh both declared they have driven by the project site and had inconsequential communications with applicants as well as received email comments from citizens.
Chairperson Pedersen provided comments.
Commissioner Izant and Commissioner Flaherty provided two handouts to Planning Commissioners and public attendees.
Commissioner Flaherty provided comments.
Commissioner Izant provided comments.
Chairperson Pedersen provided comments.
Applicants Stephanie and Amir Caspian provided comments.
Applicant Amir Mikhail provided comments.
Chairperson Pedersen provided comments.
Vice Chair Hirsh provided comments.
Chairperson Pedersen provided comments.
o In-Person Public Comment:
1. Katie Seaman
2. Josh Krasnegor
3. Pete Broussinos
4. Amy Santa Cruz
o Virtual Public Comment:
5. Bernie Sentianin
6. Anthony Higgins
7. Craig Rogers
8. Dan Seaman
9. Cynthia Furnberg
4 10. Mike Treidl
11. Michael Glasman
12. Isa
Amir Mikhail provided comments.
Chairperson Pedersen provided comments.
Commissioner Izant provided comments.
Consultant Bernie Sentianin provided comments.
Chairperson Pedersen provided comments.
Vice Chair Hirsh provided comments.
Commissioner Izant provided comments.
Chairperson Pedersen provided comments.
Director Tai provided comments.
Planning Manager Oropeza provided comments.
Commissioner Izant provided comments.
Amir Mikhail provided comments.
Commissioner Flaherty provided comments.
Chairperson Pedersen provided comments.
Commissioner Hoffman provided comments.
Commissioner Flaherty provided comments.
Vice Chair Hirsh provided comments.
Commissioner Izant provided comments.
Chairperson Pedersen provided comments.
Director Tai provided comments.
Commissioner Izant provided comments.
Planning Manager Oropeza provided comments.
City Attorney Donegan provided comments.
Chairperson Pedersen provided comments.
Commissioner Izant provided comments.
City Attorney Donegan provided comments.
Chairperson Pedersen provided comments.
5 Commissioner Izant provided comments.
Amir Mikhail provided comments.
Chairperson Pedersen provided comments.
City Attorney Donegan provided comments.
Motion: To direct Staff to return with a resolution to memorialize the denial of a request for Conditional Use Permit (CUP 23-13) to operate a preschool and daycare with an outdoor playground at 210 Pacific Coast Highway, stating that the Commission was unable to make finding related to the amount of off-street parking facilities, distance to the proposed use, the precautions taken by the owner or operator to ensure compatibility to nearby uses; the relationship between traffic/streets and children with regard to the circulation and drop off, and the relationship volume of traffic to street size.
Moved by: Commissioner Peter Hoffman
Seconded by: Commissioner Michael Flaherty
Ayes (3): Commissioner Peter Hoffman, Chairperson David Pedersen, and Commissioner Michael Flaherty
Noes (2): Vice Chair Kate Hirsh, and Commissioner Stephen Izant Motion Carries
Chairperson Pedersen called for a break at 9:55 p.m. The meeting recommenced at 10:03 p.m.
Chairperson Pedersen requested agenda Item 7.c to be moved up on the agenda to be heard before agenda item 7.b.
7.c REQUEST FOR A CONDITIONAL USE PERMIT AMENDMENT (APE) 24- 01 TO EXPAND ALCOHOL TASTINGS TO FULL-SERVICE AT 302 PIER AVENUE; EXPAND ON-SALE ALCOHOL TO OUTDOORS. - 24-CDD-044 Planning Manager Oropeza presented a presentation.
Chairperson Pedersen provided comments.
Commissioner Flaherty provided comments.
Vice Chair Hirsh provided comments.
Planning Manager Oropeza provided comments.
Chairperson Pedersen provided comments.
Vice Chair Hirsh declared that she did have a conversation with the applicant.
6 Applicants Kathy and Jeff Knoll provided comments.
Commissioner Hoffman provided comments.
Planning Manager provided comments.
Chairperson Pedersen provided comments.
Commissioner Flaherty provided comments.
Commissioner Izant provided comments.
Director Tai provided comments.
City Attorney Donegan provided comments.
Commissioner Izant provided comments.
Planning Manager Oropeza provided comments.
Vice Chair Hirsh provided comments.
Chairperson Pedersen provided comments.
o In-Person Public Comment:
1. Jessica Accamando
2. Barbara Ellman
3. John Burry
4. Matt Sieger
5. Rob Antrobius
o Virtual Public Comment:
6. Dan Seaman
7. Laura Pena
Commissioner Izant provided comments.
Commissioner Hoffman provided comments.
Commissioner Flaherty provided comments.
Commissioner Izant provided comments.
Director Tai provided comments.
A voice vote was taken on this item.
Motion: To approve Staff recommendation to adopt amended Resolution No. 24-15 approving Conditional Use Permit Amendment (APE) 24-001 to
7 expand the on-sale beer and wine service in conjunction with an existing market at 302 Pier Avenue and to expand the use to operate at 1326-1328 Monterey Boulevard for on-sale service subject to conditions; and to determine that the project is categorically exempt from the California Environmental Quality Action (CEQA). The amendment is to add the following language to section 1.A(4) and B.2, "...or unless permitted in the public right-of-way by any applicable city process or permit." Moved by: Commissioner Peter Hoffman
Seconded by: Commissioner Stephen Izant
A voice vote was taken on this item.
Ayes (5): Commissioner Peter Hoffman, Chairperson David Pedersen, Vice Chair Kate Hirsh, Commissioner Stephen Izant, and Commissioner Michael Flaherty
Motion Carries
7.b REQUEST FOR A PRECISE DEVELOPMENT PLAN (PDP) 24-10 TO
ALLOW THE RECONSTRUCTION OF AN EXISTING CITY-OWNED
SURFACE PARKING LOT LOCATED AT THE SOUTHWEST CORNER
OF 14TH STREET AND MANHATTAN AVENUE IN THE DOWNTOWN
COMMERCIAL ZONE (C-2). - 24-CDD-038
Interim AssistantContract Planner Kaneca Pompey provided a presentation.
Chairperson Pedersen provided comments.
Commissioner Flaherty provided comments.
Planning Manager Oropeza provided comments.
Commissioner Hoffman provided comments.
City Attorney Donegan provided comments.
Director Tai provided comments.
Vice Chair Hirsh provided comments.
Interim AssistantContract Planner Pompey provided comments.
Planning Manager Oropeza provided comments.
Public Works Consultant John Oskoui provided comments.
Commissioner Hoffman provided comments.
Environmental Analyst Program Manager Krauss provided comments.
Chairperson Pedersen provided comments.
Commissioner Flaherty provided comments.
Commented [AO1]: Should the minutes follow the
actual order of themeeitng? If yes, this should come
after 7.c
8 Environmental Program Manager Analyst Krauss provided comments.
Chairperson Pedersen provided comments.
o In-Person Public Comment:
1. Joe Bailey
2. David Grethen
Chairperson Pedersen provided comments.
City Attorney Donegan provided comments.
Commissioner Izant provided comments.
Director Tai provided comments.
Commissioner Flaherty provided comments.
Chairperson Pedersen provided comments.
Commissioner Izant provided comments.
Commissioner Hoffman provided comments.
Commissioner Flaherty provided comments.
A voice vote was taken on this item.
Motion: To approve staff recommendation to adopt resolution 24-16 approving Precise Development Plan 24-10, subject to conditions; and to determine the project is categorically exempt from CEQA.
A voice vote was taken on this item.
Moved by: Commissioner Peter Hoffman
Seconded by: Commissioner Michael Flaherty
Ayes (4): Commissioner Peter Hoffman, Chairperson David Pedersen, Vice Chair Kate Hirsh, and Commissioner Michael Flaherty Noes (1): Commissioner Stephen Izant
Motion Carries
8. STAFF ITEMS
8.a COMMUNITY DEVELOPMENT DIRECTOR REPORT
Director Tai reported on that one of the first major steps in the Civic Facilities Assessment is the community engagement portion, which includes providing updates to the City's Bboards and Commissions. As part of the overall community engagement, Council has secured the services of Lee Andrews to put together a community engagement plan which will be rolling out in the next couple of months. Some of the major components are
9 previewing the City facilities including City Hall, the Police Station, Community Center, and the City Yard. City Council authorized an informal Civic Facilities Advisory Committee and they are currently reviewing applications.
The City is actively reviewing opportunities for revenue generation and costing that can be facilitated by City properties, including parking Lots A and C in the Downtown area of Hermosa.
Community Development is working to fill Sstaff vacancies and have been immersed in recruiting activities. Once fully staffed, the dDepartment will continue the long-term zoning ordinance updates.
9. PLANNING COMMISSION COMMENTS
Commissioner Hoffman provided comments.
Vice Chair Hirsh provided comments.
Director Tai provided comments.
Commissioner Izant provided comments.
10. FUTURE AGENDA ITEMS
10.a PLANNING COMMISSION TENTATIVE FUTURE AGENDA - 24-CDD035 A voice vote was taken on this item.
Motion: To receive and file the September 17, 2024 Planning Commission tentative future agenda.
A voice vote was taken on this item.
Moved by: Commissioner Peter Hoffman
Seconded by: Vice Chair Kate Hirsh
Ayes (5): Commissioner Peter Hoffman, Chairperson David Pedersen, Vice Chair Kate Hirsh, Commissioner Stephen Izant, and Commissioner Michael Flaherty
Motion Carries
11. PUBLIC COMMENT
12. ADJOURNMENT
A voice vote was taken on this item.
Motion: To adjourn until the next regular meeting of the Planning Commission on September 17, 2024.
A voice vote was taken on this item.
10 Moved by: Commissioner Peter Hoffman
Seconded by: Vice Chair Kate Hirsh
Ayes (5): Commissioner Peter Hoffman, Chairperson David Pedersen, Vice Chair Kate Hirsh, Commissioner Stephen Izant, and Commissioner Michael Flaherty
Motion Carries
The meeting was adjourned by Chairperson Pedersen at 12:20 a.m.
City of Hermosa Beach | Page 1 of 1
Meeting Date: September 10, 2024
Staff Report No. 24-CDD-047
Honorable Mayor and Members of the Hermosa Beach City Council
PLANNING COMMISSION TENTATIVE FUTURE AGENDA
(Community Development Director Carrie Tai)
Recommendation:
Staff recommends City Council receive and file the October 15, 2024 Planning Commission tentative future agenda.
Attachment:
Planning Commission October 15, 2024 Tentative Future Agenda Respectfully Submitted by: Carrie Tai, Community Development Director Approved: Suja Lowenthal, City Manager
Formatted: Centered
Formatted: Left, Indent: Left: 2.5"
C:\Program Files\eSCRIBE\TEMP\1692292763\1692292763,,,Planning Commission Tentative Agenda for October 2024.docx Revised 09/05/2024 4:09 PM
Tentative Future Agenda
PLANNING COMMISSION
City of Hermosa Beach
October 15, 2024
Regular Meeting
7:00 PM
Project Title Public
Notice
Meeting
Date
3415 Palm Drive 5-Unit Project, Precise Development Plan (Public Hearing) 10/5/24 10/15/24
138 1st Street Conditional Use Permit for a two-unit
Condominium
(Public Hearing)
10/5/24 10/15/24
301 Pier Avenue Conditional Use Permit for, Recoverie
Wellness Studio, an “assembly hall use”
(Public Hearing)
10/5/24 10/15/24
Zoning Code Study Session (Staff Item) 10/5/24 10/15/24 Upcoming and Pending Projects
Tri-Annual Review – Public Hearing in November 2024
City of Hermosa Beach | Page 1 of 4
Meeting Date: September 10, 2024
Staff Report No. 24-CMO-037
Honorable Mayor and Members of the Hermosa Beach City Council
LOS ANGELES COUNTY FIRE AND AMBULANCEMONTHLY REPORT FOR JULY 2024
(Emergency Management Coordinator Maurice Wright)
Recommended Action:
Staff recommends City Council receive and file the July 2024 Fire and Ambulance monthly report.
Executive Summary:
City departments generate monthly reports to provide a snapshot of activities performed each month. Prior to the transition of fire and ambulance transport services to the County of Los Angeles, the Hermosa Beach Fire Department developed monthly response reports. After the transition, the monthly report was updated to include Los Angeles County Fire Department (LACoFD) and McCormick Ambulance information and continues to be uploaded to the website. The following report provides details regarding services provided for the month of July 2024.
Background:
At the February 11, 2020 Council meeting, City Council requested monthly reports on the City Council agenda under consent calendar. Monthly reports began to appear commencing with the July 14, 2020 City Council agenda. The enclosed report reflects the services for July 2024.
Past Board, Commission, and Council Actions
Meeting Date Description
February 11, 2020
(Regular Meeting)
City Council requested monthly reports on the City Council agenda under consent calendar.
July 14, 2020 (Regular
Meeting)
Monthly reports began on City Council consent agenda.
City of Hermosa Beach | Page 2 of 4
Discussion:
The July 2024 monthly report provides an overview of services provided by LACoFD and McCormick Ambulance (Attachment —July 2024 LACoFD and McCormick Ambulance Monthly Report).
Los Angeles County Fire Department (LACoFD)
LACoFD and McCormick Ambulance work together to provide emergency medical services (EMS) to the Hermosa Beach community. LACoFD has two apparatus stationed at Station 100 including one assessment engine (Engine 100) staffed with a Fire Captain, a Fire Engineer, and a Firefighter Paramedic; and a paramedic squad (Squad 100) staffed with two Firefighter Paramedics. The paramedic squad (Squad 100) only responds to calls for service exclusively within the City of Hermosa Beach. It does not provide mutual aid, thereby remaining available for calls within Hermosa Beach.
Each LACoFD apparatus has the capability to provide basic emergency medical care known as Basic Life Support (BLS) to medical patients. In addition, the paramedic squad has advanced equipment, including medications, and responds from within the City to address Advanced Life Support (ALS) calls, such as a stroke or heart attack.
McCormick Ambulance is one of the emergency medical transport companies within Los Angeles County. LACoFD does not conduct patient transport; therefore, unincorporated areas are included in the fire department transport contracts with various providers.
Contract cities are responsible for negotiating and contracting with a medical transport provider for their community. Within the South Bay, many of the cities have contracted with McCormick Ambulance to conduct emergency medical transportation including the City of Hermosa Beach.
When LACoFD is dispatched, McCormick Ambulance July also be dispatched as the City’s emergency medical transportation provider. LACoFD provides life-saving medical care on scene and continues ALS level care as the patient is transported to a local hospital. In the case of a BLS level call, monitoring and care are safely provided by one of the two Emergency Medical Technicians (EMTs) assigned to the responding ambulance.
LACoFD follows industry standards developed by the National Fire Protection Association (NFPA), which outlines call transfer times and total response times. The NFPA standard for call transfer time is that each call will be answered within 60 seconds 90 percent of the time. Additionally, responding units are to be enroute within 60 seconds for EMS related calls and 80 seconds for structure fire calls. NFPA further stipulates that for EMS calls, responding units must arrive on scene within 8 minutes and 59 seconds 90 percent of the time.
City of Hermosa Beach | Page 3 of 4
The July 2024 call transfer report provided by LACoFD indicates that there were no calls with a transfer time longer than the NFPA standard. Staff is working with LACoFD to incorporate the South Bay Regional Public Communications Authority (RCC) call transfer time data, currently provided semi-annually, into the monthly reports. The RCC call transfer data provides information regarding each call for service from the time that the call first comes into the 9-1-1 system to the time that it is transferred to LACoFD.
McCormick Ambulance
McCormick Ambulances are staffed by two EMTs who can provide and transport BLS patients independently and, with the support of LACoFD paramedics riding in the ambulance, can also transport ALS patients.
In July 2024, McCormick Ambulance responded to 80 calls for services within the City of Hermosa Beach. The July 2024 report indicated that four calls resulted in delayed Code 3 responses. A Code 3 response is one where the responding emergency units are driving with lights and sirens to a presumed life-threatening emergency, which is typically classified as an ALS call. According to the McCormick Ambulance contract, “response time must not exceed eight (8) minutes, fifty-nine (59) seconds” for a Code 3 incident. Of the four delayed Code 3 calls, the average response time was nine (9) minutes, fifty-one (51) seconds with the longest single response time at ten (10) minutes, twenty-one (21) seconds.
There was one delayed Code 2 response in July 2024. A Code 2 response is one where the responding emergency units are driving with lights and sirens to an emergency classified as a basic life support or BLS call. According to the McCormick Ambulance contract, “response time must not exceed fifteen (15) minutes, zero (0) seconds” for a Code 2 incident. For the one delayed Code 2 call, the response time was twenty-one (21) minutes, thirty-eight (38) seconds.
Staff reviewed the July 2024 McCormick Ambulance monthly report. The following outlines the reasons for the delayed responses:
Multiple Calls: (5) The dispatch center received multiple calls at the same time.
McCormick Ambulance demonstrates a continuous effort to detect and correct service level performance deficiencies by identifying the reason for delayed response times, issuing personnel performance notices when mandatory response requirements are not met and releasing personnel upon continued performance issues. McCormick Ambulance also provides training and continuing education to staff to improve skills and service delivery.
Although the emergency medical transport units arrived on scene within the allowable timeframe for 75 calls in July 2024, patients were provided timely life-saving emergency
City of Hermosa Beach | Page 4 of 4
medical care on scene by Los Angeles County Fire Department paramedics. When LACoFD arrives on scene, it takes paramedics 5 to 10 minutes to conduct the required treatment protocols prior to commencing transport with McCormick Ambulance. During the patient treatment phase, the requested ambulance is typically on scene waiting for the paramedics to complete their treatment protocols even if the ambulance response is delayed. Los Angeles County Fire Department and McCormick Ambulance are committed to providing excellent emergency medical care, customer service, and response to the residents and visitors of Hermosa Beach.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Safety Element
Goal 5. High quality police and fire protection services provided to residents and visitors.
Policy:
5.2 High level of response. Achieve optimal utilization of allocated public safety resources and provide desired levels of response, staffing, and protection within the community.
Fiscal Impact:
Fire and ambulance services are contracted and accounted for during the annual budget process.
Attachment:
Fire and Ambulance Monthly Report—July 2024
Respectfully Submitted by: Maurice Wright, Emergency Management Coordinator Concur: Angela Crespi, Deputy City Manager
Noted for Fiscal Impact: Viki Copeland, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager
E100 S100 Total
FIRE, EXPLOSION
111 ‐ Building fire 1 1 0.32%
FIRE, EXPLOSION Total 1 1 0.32%
RESCUE, EMS
300 ‐ Rescue, emergency medical call (EMS) call, other 19 15 34 10.83% 311 ‐ Medical assist, assist EMS crew 9 8 17 5.41% 320 ‐ Emergency medical service, other 3 2 5 1.59% 321 ‐ EMS call, excluding vehicle accident with injury 89 75 164 52.23% 370 ‐ Electrical rescue, other 1 1 0.32% RESCUE, EMS Total 121 100 221 70.38% HAZARDOUS CONDITION
412 ‐ Gas leak (natural gas or LPG) 1 1 0.32% HAZARDOUS CONDITION Total 1 1 0.32%
GOOD INTENT CALL
600 ‐ Good intent call, other 30 15 45 14.33% 611 ‐ Dispatched & cancelled enroute 31 13 44 14.01% GOOD INTENT CALL Total 61 28 89 28.34% FALSE ALARM, FALSE CALL
700 ‐ False alarm or false call, other 1 1 0.32% FALSE ALARM, FALSE CALL Total 1 1 0.32%
SPECIAL OR OTHER INCIDENT TYPE
900 ‐ Special type of incident, other 1 1 0.32% SPECIAL OR OTHER INCIDENT TYPE Total 1 1 0.32% Grand Total * 186 128 314 100.00% Note:
Data based on Fireview report ‐ apparatus 2024 YTD240731. *Units responses in and outside the City of Hermosa Beach.
LOS ANGELES COUNTY FIRE DEPARTMENT
HERMOSA BEACH
FOR THE MONTH OF JULY 2024
Incident Type UNIT RESPONSES Percentage
DAY OF THE WEEK E100 S100 Total
Sunday 20 13 33
Monday 31 17 48
Tuesday 32 19 51
Wednesday 21 13 34
Thursday 28 22 50
Friday 29 24 53
Saturday 25 20 45
Grand Total* 186 128 314
Note:
Data based on Fireview report ‐ apparatus 2024 YTD240731. *Units responses in and outside the City of Hermosa Beach.
LOS ANGELES COUNTY FIRE DEPARTMENT
HERMOSA BEACH
FOR THE MONTH OF JULY 2024
UNIT RESPONSES
‐
5 10
15 20
25 30
35 E100
S100
TIME OF THE DAY E100 S100 Total
00:00:00 TO 00:59:59 5 3 8 01:00:00 TO 01:59:59 5 3 8 02:00:00 TO 02:59:59 5 2 7 03:00:00 TO 03:59:59 4 3 7 04:00:00 TO 04:59:59 2 2 4 05:00:00 TO 05:59:59 2 2 4 06:00:00 TO 06:59:59 7 5 12 07:00:00 TO 07:59:59 8 8 16 08:00:00 TO 08:59:59 9 7 16 09:00:00 TO 09:59:59 6 2 8 10:00:00 TO 10:59:59 7 5 12 11:00:00 TO 11:59:59 11 9 20 12:00:00 TO 12:59:59 14 9 23 13:00:00 TO 13:59:59 12 6 18 14:00:00 TO 14:59:59 9 10 19 15:00:00 TO 15:59:59 9 8 17 16:00:00 TO 16:59:59 10 7 17 17:00:00 TO 17:59:59 14 8 22 18:00:00 TO 18:59:59 8 6 14 19:00:00 TO 19:59:59 9 8 17 20:00:00 TO 20:59:59 8 4 12 21:00:00 TO 21:59:59 8 5 13 22:00:00 TO 22:59:59 4 2 6 23:00:00 TO 23:59:59 10 4 14 Grand Total* 186 128 314 Note:
Data based on Fireview report ‐ apparatus 2024 YTD240731. *Units responses in and outside the City of Hermosa Beach.
LOS ANGELES COUNTY FIRE DEPARTMENT
HERMOSA BEACH
FOR THE MONTH OF JULY 2024
UNIT RESPONSES
‐
2 4
6 8
10 12
14 16
00:00:00 TO 00:59:5901:00:00 TO 01:59:5902:00:00 TO 02:59:5903:00:00 TO 03:59:5904:00:00 TO 04:59:5905:00:00 TO 05:59:5906:00:00 TO 06:59:5907:00:00 TO 07:59:5908:00:00 TO 08:59:5909:00:00 TO 09:59:5910:00:00 TO 10:59:5911:00:00 TO 11:59:5912:00:00 TO 12:59:5913:00:00 TO 13:59:5914:00:00 TO 14:59:5915:00:00 TO 15:59:5916:00:00 TO 16:59:5917:00:00 TO 17:59:5918:00:00 TO 18:59:5919:00:00 TO 19:59:5920:00:00 TO 20:59:5921:00:00 TO 21:59:5922:00:00 TO 22:59:5923:00:00 TO 23:59:59 E100
S100
Ad Hoc Report:
Name:
Report Date:
Description:
Seizure Date Seizure Time ALI City Answer Secs Call Type ID ALI Class 07/02/2024 03:50:11.000 HERM BCH 2 911 Calls WPH2
07/02/2024 18:20:19.000 HERM BCH 2 911 Calls WPH2
07/02/2024 20:57:01.000 HERMOSA BEACH 2 911 Calls WPH2
07/03/2024 10:52:17.000 HERM BCH 2 911 Calls WPH2
07/03/2024 14:22:43.000 HERMOSA BEACH 2 911 Calls VOIP
07/04/2024 03:03:06.000 HERM BCH 2 911 Calls WPH2
07/04/2024 07:54:26.000 HERMOSA BEACH 2 911 Calls WPH2
07/04/2024 12:25:42.000 HERMOSA BEACH 2 911 Calls WPH2
07/04/2024 14:11:02.000 HERMOSA BEACH 2 911 Calls WPH2
07/04/2024 17:13:52.000 HERMOSA BEACH 2 911 Calls WPH2
07/04/2024 17:14:36.000 HERMOSA BEACH 24 911 Calls WPH2 07/04/2024 17:16:14.000 HERM BCH 2 911 Calls WPH2
07/04/2024 20:55:42.000 HERM BCH 15 911 Calls WPH2
07/04/2024 21:12:42.000 HERMOSA BEACH 2 911 Calls WPH2
07/05/2024 01:42:45.000 HERM BCH 2 911 Calls WPH2
07/05/2024 09:00:35.000 HERM BCH 2 911 Calls WPH2
07/05/2024 11:10:10.000 HERM BCH 2 911 Calls WPH2
07/05/2024 19:01:31.000 HERMOSA BEACH 2 911 Calls VOIP
07/06/2024 17:16:42.000 HERM BCH 2 911 Calls WPH2
07/07/2024 10:50:09.000 HERMOSA BEACH 2 911 Calls VOIP
07/07/2024 10:54:09.000 HERMOSA BEACH 2 911 Calls VOIP
07/07/2024 12:37:59.000 HERM BCH 28 911 Calls WPH2
07/08/2024 02:28:28.000 HERMOSA BEACH 2 911 Calls VOIP
07/08/2024 14:01:55.000 HERMOSA BEACH 2 911 Calls RESD
07/08/2024 20:53:52.000 HERM BCH 15 911 Calls WPH2
07/08/2024 22:42:54.000 HERMOSA BEACH 2 911 Calls WPH2
07/09/2024 06:28:19.000 HERMOSA BEACH 2 911 Calls WPH2
07/09/2024 08:10:11.000 HERM BCH 1 911 Calls WPH2
07/09/2024 20:50:48.000 HERM BCH 2 911 Calls WPH2
07/10/2024 19:14:51.000 HERM BCH 2 911 Calls WPH2
07/11/2024 03:07:16.000 HERM BCH 2 911 Calls WPH2
07/11/2024 19:40:03.000 HERMOSA BEACH 2 911 Calls VOIP
07/11/2024 19:44:22.000 HERM BCH 2 911 Calls WPH2
07/11/2024 22:11:24.000 HERMOSA BEACH 24 911 Calls WPH2 07/12/2024 08:23:50.000 HERM BCH 1 911 Calls WPH2
07/12/2024 14:48:59.000 HERMOSA BEACH 2 911 Calls VOIP
07/13/2024 07:02:36.000 HERMOSA BEACH 2 911 Calls VOIP
07/13/2024 11:26:51.000 HERMOSA BEACH 2 911 Calls VOIP
Los Angeles County Fire
Hermosa Call Answer Time
8/21/2024
July 2024
07/13/2024 11:38:18.000 HERM BCH 2 911 Calls WPH2
07/13/2024 11:38:22.000 HERMOSA BEACH 2 911 Calls WPH2
07/13/2024 17:34:16.000 HERMOSA BEACH 2 911 Calls RESD
07/14/2024 08:42:53.000 HERM BCH 2 911 Calls WPH2
07/14/2024 22:05:05.000 HERMOSA BEACH 2 911 Calls RESD
07/15/2024 18:51:00.000 HERM BCH 2 911 Calls WPH2
07/16/2024 08:18:14.000 HERMOSA BEACH 3 911 Calls WPH2
07/16/2024 08:44:23.000 HERMOSA BEACH 2 911 Calls WPH2
07/16/2024 13:37:21.000 HERM BCH 2 911 Calls WPH2
07/17/2024 18:55:33.000 HERM BCH 2 911 Calls WPH2
07/18/2024 07:53:12.000 HERM BCH 2 911 Calls WPH2
07/18/2024 19:15:06.000 HERM BCH 2 911 Calls WPH2
07/18/2024 20:44:15.000 HERMOSA BEACH 2 911 Calls VOIP
07/19/2024 04:29:15.000 HERMOSA BEACH 2 911 Calls VOIP
07/19/2024 15:01:05.000 HERM BCH 2 911 Calls W911
07/19/2024 21:01:56.000 HERMOSA BEACH 16 911 Calls WPH2 07/19/2024 21:36:40.000 HERM BCH 2 911 Calls WPH2
07/20/2024 14:35:24.000 HERM BCH 2 911 Calls WPH2
07/20/2024 14:35:45.000 HERM BCH 2 911 Calls WPH2
07/20/2024 14:41:53.000 HERM BCH 1 911 Calls WPH2
07/20/2024 17:09:25.000 HERM BCH 2 911 Calls WPH2
07/21/2024 00:11:54.000 HERM BCH 2 911 Calls WPH2
07/22/2024 01:27:59.000 HERMOSA BEACH 2 911 Calls WPH2
07/22/2024 07:55:19.000 HMB 2 911 Calls WPH2
07/23/2024 09:31:30.000 HERMOSA BEACH 2 911 Calls WPH2
07/23/2024 12:08:23.000 HERMOSA BEACH 2 911 Calls WPH2
07/23/2024 21:43:30.000 HERM BCH 35 911 Calls WPH2
07/25/2024 07:15:05.000 HERM BCH 2 911 Calls WPH2
07/25/2024 19:12:29.000 HERM BCH 2 911 Calls WPH2
07/25/2024 23:00:54.000 HERM BCH 2 911 Calls WPH2
07/26/2024 11:15:02.000 HERM BCH 2 911 Calls WPH2
07/26/2024 11:16:14.000 HERM BCH 15 911 Calls WPH2
07/26/2024 11:18:30.000 HERM BCH 16 911 Calls WPH2
07/26/2024 13:59:24.000 HERM BCH 2 911 Calls WPH2
07/26/2024 14:59:53.000 HERM BCH 2 911 Calls WPH2
07/26/2024 23:28:44.000 HERMOSA BEACH 2 911 Calls WPH2
07/27/2024 18:40:41.000 HERMOSA BEACH 2 911 Calls WPH2
07/28/2024 04:33:39.000 HERM BCH 3 911 Calls WPH2
07/28/2024 08:02:44.000 HERMOSA BEACH 2 911 Calls VOIP
07/28/2024 19:08:15.000 HERMOSA BEACH 2 911 Calls WPH2
07/28/2024 19:14:27.000 HERMOSA BEACH 2 911 Calls WPH2
07/29/2024 01:25:54.000 HERMOSA BEACH 2 911 Calls WPH2
07/29/2024 13:12:52.000 HERMOSA BEACH 2 911 Calls WPH2
07/29/2024 16:06:51.000 HERMOSA BEACH 2 911 Calls WPH2
McCormick Ambulance
July 2024
Total Number of Dispatched Calls
Dispatched Calls Totals
Transported 80
Canceled 79
Grand Total 159
50% 50%
Transports Canceled
McCormick Ambulance
July 2024
Calls Per Day of the Week
Day of the
Week
Completed Canceled Total
Sunday 8 12 20
Monday 9 12 21
Tuesday 15 14 29
Wednesday 8 8 16
Thursday 14 11 25
Friday 14 12 26
Saturday 12 10 22
Calls Total 80 79 159
0 2
4 6
8 10
12 14
16 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Transports Cancels
McCormick Ambulance
July 2024
Calls by Time of Day
Time of Day Calls
00:00:00 to 00:59:59 2
01:00:00 to 01:59:59 4
02:00:00 to 02:59:59 1
03:00:00 to 03:59:59 3
04:00:00 to 04:59:59 0
05:00:00 to 05:59:59 1
06:00:00 to 06:59:59 2
07:00:00 to 07:59:59 5
08:00:00 to 08:59:59 4
09:00:00 to 09:59:59 2
10:00:00 to 10:59:59 2
11:00:00 to 11:59:59 5
12:00:00 to 12:59:59 5
13:00:00 to 13:59:59 1
14:00:00 to 14:59:59 7
15:00:00 to 15:59:59 5
16:00:00 to 16:59:59 2
17:00:00 to 17:59:59 8
18:00:00 to 18:59:59 3
19:00:00 to 19:59:59 6
20:00:00 to 20:59:59 2
21:00:00 to 21:59:59 3
22:00:00 to 22:59:59 2
23:00:00 to 23:59:59 5
Total Calls 80
McCormick Ambulance
July 2024
Calls by Time of Day
0 1
2 3
4 5
6 7
8 9
McCormick Ambulance
July 2024
Responses by Code
Within Allowable
Time
Delayed
Response Total
Code 3:
Response Time of
8:59 or less
17 4 21
Code 2:
Response Time of
15:00 or less
58 1 59
Canceled 79
Total Responses 75 5 159
City of Hermosa Beach | Page 1 of 4
Meeting Date: September 10, 2024
Staff Report No. 24-CMO-036
Honorable Mayor and Members of the Hermosa Beach City Council
ADOPT A RESOLUTION APPROVING A TRANSFER AGREEMENT BETWEEN THE
LOS ANGELES COUNTY FLOOD CONTROL DISTRICT AND CITY OF HERMOSA BEACH, AGREEMENT NO. 2024MP32 SAFE, CLEAN WATER PROGRAM—
MUNICIPAL PROGRAM
(Environmental Programs Manager Douglas Krauss)
Recommended Action:
Staff recommends City Council:
1. Adopt a resolution approving the execution of a transfer agreement between the Los Angeles County Flood Control District (District) and the City of Hermosa Beach, Agreement No, 2024MP32 Safe, Clean Water Program—Municipal Program; and
2. Authorize the City Manager to execute and the City Clerk to attest to the agreement subject to approval by the City Attorney.
Executive Summary:
In November 2018, Los Angeles County voters approved Measure W, the Safe Clean Water Program. This authorized a property tax to be charged to all Los Angeles County property owners. The estimated $285 million in annual revenue from this tax is dedicated to fund stormwater projects with an emphasis on multi-benefit stormwater infrastructure.
City Council approved a transfer agreement with Los Angeles County Flood Control District at its August 11, 2020 meeting. The District recently revised the transfer agreement and requires agencies to approve and execute the new transfer agreement (Attachment 1).
Background:
In July 2018, the L.A. County Board of Supervisors took action to place the Safe Clean Water (SCW) Program and Measure W on the ballot for consideration by voters in November 2018. The measure was passed with the approval of nearly 70 percent of the voters. Measure W implements a special tax of 2.5 cents per square foot of impermeable surface on property owners in Los Angeles County and generates approximately $285 million per year of dedicated funding for municipal and regional stormwater programs.
This tax is approximately $83 a year for the average single-family homeowner and exempts low-income seniors. The program is administered by the District and annual revenue will be distributed between: direct allocations to cities in proportion to the tax
City of Hermosa Beach | Page 2 of 4
collected in each jurisdiction (40 percent), funding for regional projects (50 percent), and an administration fee for the District (10 percent).
As a requirement of the National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System Permit (MS4 Permit), each city is responsible for implementing stormwater projects in its jurisdiction (distributed projects) such as green streets and source reduction programs, as well as larger, multi-jurisdictional (regional) projects. The Los Angeles County Department of Public Works estimated that the total capital costs to implement these projects to comply with the MS4 Permit exceeds $20 billion for the County and cities. The SCW Program assists cities in meeting water quality compliance regulations by helping fund various projects and programs with an emphasis on implementing multi-benefit stormwater infrastructure.
City Council approved a transfer agreement for municipal funds at its August 11, 2020 meeting. The City allocated these funds towards various stormwater capital projects including the Hermosa Avenue Green Streets Project. The City separately approved a transfer agreement with the District for SCW Regional funds to help construct the Parking Lot D Improvement Project (CIP682).
Past Council Actions
Meeting Date Description
October 23, 2018 Approved Letter of Support for Measure W August 11, 2020 Approved Transfer Agreement with Los Angeles County for Safe Clean Water Program municipal funding
March 28, 2023 Approved Transfer Agreement with Los Angeles County for Safe Clean Water Program regional grant funding for Parking Lot D project
Discussion:
In June 2024, the District directed all partner agencies to execute a newly revised transfer agreement to continue receiving annual Safe Clean Water Municipal funding. The revised transfer agreement has several minor changes informed by feedback received over the initial years of the program’s implementation. These changes include extending the agreement term from three to four years; revising the metrics required in annual reporting; increasing the length of the extension available for expending lapsed funds from six months to one year; and revising the requirements for information on benefits to disadvantaged communities in the annual reporting.
The City of Hermosa Beach receives approximately $160,000 annually from the SCW Municipal Program for its municipal share. This amount varies depending on the number of exemptions granted and other adjustments to the assessments. This funding may be
City of Hermosa Beach | Page 3 of 4
utilized for a variety of projects and programs that assist in achieving compliance with the MS4 Permit. Multi-benefit projects and nature-based solutions are strongly encouraged.
The transfer agreement must be executed by the City Manager and submitted to the District to ensure that the City will adhere the following program requirements:
The City must spend 70 percent of annual allocations on new project and program expenditures;
Each year’s funds must be spent within 5 years of receipt; The City must submit expenditure reports at the end of each year detailing expenditures and maintenance and monitoring plans, as necessary; and The City must audit the program every three years.
The transfer agreement (Attachment 1) was reviewed by the City Attorney and is approved as to form. Staff recommends City Council adopt the resolution and authorize the City Manager to execute the transfer agreement for submittal to the District.
General Plan Consistency:
This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Infrastructure Element
Goal 5. The stormwater management system is safe, sanitary, and environmentally and fiscally sustainable.
Policies:
5.1 Integration of stormwater best practices. Integrate stormwater infiltration best practices when initiating streetscape redevelopment or public facility improvement projects.
5.5 Stormwater system maintenance. Maintain, fund, and regularly monitor the City’s stormwater infrastructure.
5.8 Low impact development. Require new development and redevelopment projects to incorporate low impact development (LID) techniques in project designs, including but not limited to on-site drainage improvements using native vegetation to capture and clean stormwater runoff and minimize impervious surfaces.
Fiscal Impact:
The City receives approximately $160,000 annually in SCW Municipal Funds. The funds are set aside in a separate Measure “W” (149) special revenue fund dedicated to increase local water supply, improvement water quality, and protect public health. The amount fluctuates with the number of exemptions granted by the District and other adjustments to the assessments.
City of Hermosa Beach | Page 4 of 4
Attachments:
1. Transfer Agreement
2. Draft Resolution
Respectfully Submitted by: Douglas Krauss, Environmental Program Manager Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager
TRANSFER AGREEMENT BETWEEN
THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT AND HERMOSABEACH AGREEMENT NO. 2024MP32
SAFE, CLEAN WATER PROGRAM – MUNICIPAL PROGRAM
This Transfer Agreement, hereinafter referred to as “Agreement,” is entered into as of by and between the Los Angeles County Flood Control District, hereinafter referred to as "District," and Hermosa Beach, hereinafter referred to as "Municipality." WHEREAS, District, pursuant to the Los Angeles Region Safe, Clean Water (SCW) Program ordinance (Chapter 16 of the Los Angeles County Flood Control District Code) and the SCW Program Implementation Ordinance (Chapter 18 of the Los Angeles County Flood Control District Code), administers the SCW Program for the purpose of funding Projects and Programs to increase stormwater and urban runoff capture and reduce stormwater and urban runoff pollution in the District;
WHEREAS, pursuant to Section 16.04.A.2. of the Los Angeles County Flood Control District Code, forty percent (40%) of annual SCW Program tax revenues shall be allocated to Municipalities within the District, in the same proportion as the amount of revenues collected within each Municipality, to be expended by those cities within the cities' respective jurisdictions and by the County within the unincorporated areas that are within the boundaries of the District, for the implementation, operation and maintenance, and administration of Projects and Programs, in accordance with the criteria and procedures established in this Chapters 16 and 18 of the Los Angeles County Flood Control District Code; WHEREAS, pursuant to Section 16.05.A.1. of the Los Angeles County Flood Control District Code, prior to their receipt of SCW Program funds, Municipalities must enter into an agreement with the District to transfer SCW Program funds;
WHEREAS, the County of Los Angeles Board of Supervisors has approved a standard template Agreement, as required by and in accordance with Section 18.09 of the Los Angeles County Flood Control District Code, for the transfer of SCW Program funds to Municipalities.
NOW, THEREFORE, in consideration of the promises, mutual representations, covenants and agreements in this Agreement, the District and the Municipality, each binding itself, its successors and assigns, do mutually promise, covenant, and agree as follows:
I. DEFINITIONS
The definitions set forth in Sections 16.03 and 18.02 of the Los Angeles County Flood Control District Code shall apply to this Agreement. In addition, the following definitions shall also apply:
“Agreement” means this Transfer Agreement, including all exhibits and attachments hereto. “Annual Plan” means the plan referred to in Section 18.09.B.5 of the Code that includes the contents specified in Exhibit A.
"Code" means the Los Angeles County Flood Control District Code. “Days” means calendar days unless otherwise expressly indicated.
“Fiscal Year” means the period of twelve (12) months terminating on June 30 of any year. “Safe Clean Water (SCW) Program Payment” means the Municipality's annual allocation of SCW Program funds as described in Section 16.04.A.2. of the Code disbursed by the District to the Municipality. “Year” means calendar year unless otherwise expressly indicated.
II. PARTYCONTACTS
The District and the Municipality designate the following individuals as the primary points of contact and communication regarding the Municipal Program and the administration and implementation of this Agreement.
Los Angeles County Flood Control District Municipality: Hermosa Beach Name: Haris Harouny Name:
Address: 900 S Fremont Ave, Alhambra, CA
91803
Address:
Phone: (626) 300-2620 Phone:
Municipal Program
Agreement No.2024MP32
Email: [email protected] Email:
Either party to this Agreement may change the individual identified as the primary point of contact above by providing written notice of the change to the other party.
III. EXHIBITS INCORPORATED BYREFERENCE
The following exhibits to this Agreement, including any amendments and supplements hereto, are hereby incorporated herein and made a part of this Agreement:
EXHIBITA – ANNUAL PLAN CONTENTS
EXHIBIT B – GENERAL TERMS AND CONDITIONS
EXHIBIT C – NATURE-BASED SOLUTIONS (Best Management Practices) EXHIBIT D – OPERATIONS AND MAINTENANCE GUIDANCE DOCUMENT IV. MUNICIPAL PROGRAM IMPLEMENTATION
A. The Municipality shall annually prepare and submit to the District, anAnnual Plan. The Annual Plan shall be submitted not later than 90-days prior to the start of the Fiscal Year for which the Plan is prepared.
B. The Municipality shall utilize the SCW Program Payments in compliance with Chapters 16 and 18 of the Code.
C. The Municipality shall comply with the terms and conditions in Exhibits B, C, and D, of this Agreement, and all applicable provisions of Chapters 16 and 18 of the Code, specifically including, without limitation, Section 18.06.
V. SCW PROGRAM PAYMENTS TO MUNICIPALITIES
A. SCW Program Payments will generally be available for disbursement by December 31, provided a duly executed transfer agreement is in effect and subject to the Municipality's compliance with the conditions described in paragraph B, below; however the District may, in its discretion, change the date and number of the actual disbursements for any Fiscal Year based on the amount and timing of revenues actually collected by the District.
B. The District shall disburse the Municipality's SCW Program Payment upon satisfaction of the following conditions: (1) the District has received the Annual Progress/Expenditure Report required pursuant to Section
18.06.D of the Code; (2) the District has received Municipality's Annual Plan for that Fiscal Year, and (3) the Municipality has complied with the audit requirements of Section B-6 of Exhibit B.
C. Notwithstanding any other provision of this Agreement, no disbursement shall be made at any time or in any manner that is in violation of or in conflict with federal, state, County laws, policies, or regulations.
D. All disbursements shall be subject to and be made in accordance with the terms and conditions in this Agreement and Chapters 16 and 18 of the Code.
VI. TERM OF AGREEMENT
This Agreement shall expire at the end of the 2027-28 Fiscal Year. The parties shall thereafter enter into a new agreement based on the most recent standard template agreement approved by the Board.
VII. EXECUTION OF AGREEMENT
This Agreement may be executed simultaneously or in any number of counterparts, including both counterparts that are executed manually on paper and counterparts that are in form of electronic records and are executed electronically, whether digital or encrypted, each of which shall be deemed an original and together shall constitute one and the same instrument.
The District and the Municipality hereby agree to regard facsimile/electronic representations of original signatures of authorized officers of each party, when appearing in appropriate places on this Agreement and on any addenda or amendments thereto, delivered or sent via facsimile or electronic mail or other electronic means, as legally sufficient evidence that such original signatures have been affixed to this Agreement and any addenda or amendments thereto such that the parties need not follow up facsimile/electronic transmissions of such documents with subsequent (nonfacsimile/electronic) transmission of “original” versions of such documents.
Further, the District and the Municipality: (i) agree that an electronic signature of any party may be used to authenticate this Agreement or any addenda or amendment thereto, and if used, will have the same force and effect as a manual signature; (ii) acknowledge that if an electronic signature is used, the other party will rely on such signature as binding the party using signature, and (iii) hereby waive any defenses to the enforcement of the terms of this agreement based on the foregoing forms of signature.
Municipal Program
Agreement No.2024MP32
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
By:
Name:
Title:
Date:
LOS ANGELES COUNTY
FLOOD CONTROL DISTRICT:
By:
Name:
Title:
Date:
Municipal Program
Agreement No.2024MP32
EXHIBIT A–ANNUAL PLAN CONTENTS
A-1. Description of all projects anticipated to be funded using the SCW Program Payment. Include a discussion of how the projects will result in the achievement of one or more SCW Program Goals, including quantitative targets and corresponding metrics for subsequent reporting of all applicable parameters.
A-2. Description of all programs anticipated to be funded using the SCW Program Payment. Include a discussion of how the programs will result in the achievement of one or more SCW Program Goals; including quantitative targets and corresponding metrics for subsequent reporting of all applicable parameters.
A-3. Description of all operation and maintenance activities anticipated to be funded using the SCW Program Payment.
Include a discussion of how those activities will result in the achievement of one or more SCW Program Goals.
Additional operation and maintenance activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach.
A-4. Description of the stakeholder and community outreach/engagement activities anticipated to be funded with the SCW Program Payment, including discussion of how local NGOs or CBOs will be involved, if applicable, and if not, why. Additional outreach/engagement activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach.
A-5. Description of post-construction monitoring for projects completed using the SCW Program Payment. Additional post-construction monitoring activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach.
A-6. Provide the status of any projects that have been awarded (or are seeking award of) Institute for Sustainable Infrastructure (ISI) verification, if applicable.
A-7. Provide the budget for the activities described in provisions A1 throughA-5 SCW Program Payment.
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Agreement No.2024MP32
EXHIBIT B – GENERAL TERMS AND CONDITIONS
B-1. Accounting and Deposit of Funding Disbursement
1. SCW Program Payments distributed to the Municipality shall be held in a separate interest-bearing account and shall not be combined with other funds. Interest earned from each account shall be used by the Municipality only for eligible expenditures consistent with the requirements of the SCW Program.
2. The Municipality shall not be entitled to interest earned on undisbursed SCW Program Payments; interest earned prior to disbursement is property of the District.
3. The Municipality shall operate in accordance with Generally Accepted Accounting Principles (GAAP).
4. The Municipality shall be strictly accountable for all funds, receipts, and disbursements for their SCW Program Payment.
B-2. Acknowledgement of Credit and Signage
The Municipality shall include appropriate acknowledgement of credit to the District’s Safe, Clean Water Program for its support when promoting activities funded with SCW Program funds or using any data and/or information developed SCW Program funds. When the SCW Program Payment is used, in whole or in part, for construction of an infrastructure Project, signage shall be posted in a prominent location at Project site(s) or at the Municipality’s headquarters and shall include the Safe, Clean Water Program color logo and the following disclosure statement: “Funding for this project has been provided in full or in part from the Los Angeles County Flood Control District’s Safe, Clean Water Program.” At a minimum the sign shall be 2’ x 3’ in size. The Municipality shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this paragraph.
When the SCW Program Payment is used, in whole or in part, for a scientific study, the Municipality shall include the following statement in the study report: “Funding for this study has been provided in full or in part from the Los Angeles County Flood Control District’s Safe, Clean Water Program.” The Municipality shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this paragraph.
B-3. Acquisition of Real Property - Covenant
Any real property acquired in whole or in part with SCW Program funds shall be used for Projects and Programs that are consistent with the SCW Program Goals and with the provisions of Chapter 16 and 18 of the Code.
Any Municipality that acquires the fee title to real property using, in whole or in part, SCW Program funds shall record a document in the office of the Registrar-Recorder/County Clerk containing a covenant not to sell or otherwise convey the real property without the prior express written consent of the District, which consent shall not be unreasonably withheld.
B-4. Amendment
Except as provided in Section II of the Agreement, no amendment or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties. No oral or written understanding or agreement not incorporated in this Agreement is binding on any of the parties.
B-5. Assignment
The Municipality shall not assign this Agreement.
B-6. Audit and Recordkeeping
1. The Municipality shall retain for a period of seven (7) years, all records necessary in accordance with Generally Accepted Accounting Principles to determine the amounts expended, and eligibility of Projects implemented using SCW Program Payments. The Municipality, upon demand by authorized representatives of the District, shall make such records available for examination and review or audit by the District or its authorized representatives. Records shall include accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files, including documentation covering negotiated settlements, invoices, and any other supporting evidence deemed necessary to substantiate charges related to SCW Program Payments and expenditures.
2. The Municipality is responsible for obtaining an independent audit to determine compliance with the terms and conditions of this Agreement and all requirements applicable to the Municipality contained in chapters 16 and 18 of the Code. Municipality shall obtain an independent audit of their SCW Program Payments every three (3) years. Audits shall be funded with Municipal Program funds.
3. Municipality shall file a copy of all audit reports by the ninth (9 ) month from the end of each three (3) year period th
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to detail the preceding three (3) years of expenditures. Audit reports shall be posted on the District’s publicly accessible website. Due date example below.
Every Third Fiscal Year
Fiscal Year Audit Begins Audit Report Due to District
2023-24 7/1/2027 No later than 3/31/2028
4. Upon reasonable advanced request, the Municipality shall permit the Chief Engineer to examine the infrastructure Projects using SCW Program Payments. The Municipality shall permit the authorized District representative, including the Auditor-Controller, to examine, review, audit, and transcribe any and all audit reports, other reports, books, accounts, papers, maps, and other records that relate to the SCW Program Payments. Examination activities are considered District administration of the SCW Program.
5. Expenditures determined by an audit to be in violation of any provision of Chapters 16 or 18 of the Code, or of this Agreement, shall be subject to the enforcement and remedy provisions of Section 18.14 of the Code.
B-7. Availability of Funds
District’s obligation to disburse the SCW Program Payment is contingent upon the availability of sufficient funds to permit the disbursements provided for herein. If sufficient funds are not available for any reason including, but not limited to, failure to fund allocations necessary for disbursement of the SCW Program Payment, the District shall not be obligated to make any disbursements to the Municipality under this Agreement. This provision shall be construed as a condition precedent to the obligation of the District to make any disbursements under this Agreement. Nothing in this Agreement shall be construed to provide the Municipality with a right of priority for disbursement over any other Municipality. If any disbursements due to the Municipality under this Agreement are deferred because sufficient funds are unavailable, it is the intention of the District that such disbursement will be made to the Municipality when sufficient funds do become available, but this intention is not binding. If this Agreement’s funding for any Fiscal Year is reduced or deleted by order of the Board, the District shall have the option to either cancel this Agreement with no liability occurring to the District or offer an amendment to the Municipality to reflect the reduced amount.
B-8. Choice of Law
The laws of the State of California govern this Agreement.
B-9. Claims
Any claim of the Municipality is limited to the rights, remedies, and claims procedures provided to the Municipality under this Agreement. Municipal expenditures of a SCW Program Payment that involves the District shall utilize a separate and specific agreement to that Project that includes appropriate indemnification superseding that in this Agreement.
B-10. Compliance with SCW Program
The Municipality shall comply with and require its contractors and subcontractors to comply with all provisions of Chapters 16 and 18 of the Code.
B-11. Compliance with Law, Regulations, etc.
The Municipality shall, at all times, comply with and require its contractors and subcontractors to comply with all applicable local, state and federal laws, rules, guidelines, regulations, and requirements.
B-12. Continuous Use of Municipal Projects; Lease or Disposal of Municipal Projects The Municipality shall not abandon, substantially discontinue use of, lease, or dispose of all or a significant part or portion of any Project funded in whole or in part with SCW Program Payments during the useful life (defined as 30 years unless specified otherwise in annual plans and subsequent reports) of the Project without prior written approval of the District.
Such approval may be conditioned as determined to be appropriate by the District, including a condition requiring repayment of a pro rata amount of the SCW Program Payments used to fund the Project together with interest on said amount accruing from the date of lease or disposal of the Project.
B-13. Disputes
Should a dispute arise between the parties, the party asserting the dispute will notify the other parties in writing of the dispute. The parties will then meet and confer within 21 calendar days of the notice in a good faith attempt to resolve the dispute.
If the matter has not been resolved through the process set forth in the preceding paragraph, any party may initiate mediation of the dispute. Mediation will be before a retired judge or mediation service mutually agreeable to the parties.
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All costs of the mediation, including mediator fees, will be paid one-half by the District and one-half by the Municipality.
SCW Program Payments shall not be used to pay for any costs of the mediation.
The parties will attempt to resolve any dispute through the process set forth above before filing any action relating to the dispute in any court of law.
B-14. Final Inspection and Certification of Registered Professional Upon completion of the design phase and before construction of a project, the Municipality shall provide certification by a California Registered Professional (i.e., Professional Civil Engineer, Engineering Geologist) that the design has been completed.
Upon completion of the project, the Municipality shall provide for a final inspection and certification by a California Registered Professional (i.e., Professional Civil Engineer, Engineering Geologist), that the Project has been completed in accordance with submitted final plans and specifications and any modifications thereto and in accordance with this Agreement.
B-15. Force Majeure.
In the event that Municipality is delayed or hindered from the performance of any act required hereunder by reason of strikes, lockouts, labor troubles, inability to procure materials not related to the price thereof, riots, insurrection, war, or other reasons of a like nature beyond the control of the Municipality, then performance of such acts shall be excused for the period of the delay, and the period for the performance of any such act shall be extended for a period equivalent to the period of such delay.
B-16. Funding Considerations and Exclusions
1. All expenditures of SCW Program Payments by Municipality must comply with the provisions of Chapters 16 and 18 of the Los Angeles County Flood Control District Code, including but not limited to the provisions regarding eligible expenditures contained in Section 16.05.A.2 and the provision regarding ineligible expenditures contained in Section 16.05.A.3.
2. SCW Program Payments shall not be used in connection with any Project implemented as an Enhanced Compliance Action ("ECA") and/or Supplemental Environmental Project ("SEP") as defined by State Water Resources Control Board Office of Enforcement written policies, or any other Project implemented pursuant to the settlement of an enforcement action or to offset monetary penalties imposed by the State Water Resources Control Board, a Regional Water Quality Control Board, or any other regulatory authority; provided, however, that SCW funds may be used for a Project implemented pursuant to a time schedule order ("TSO") issued by the Los Angeles Regional Water Quality Control Board if, at the time the TSO was issued, the Project was included in an approved watershed management program (including enhanced watershed management programs) developed pursuant to the MS4 Permit.
B-17. Indemnification
The Municipality shall indemnify, defend and hold harmless the District, the County of Los Angeles and their elected and appointed officials, agents, and employees from and against any and all liability and expense, including defense costs, legal fees, claims, actions, and causes of action for damages of any nature whatsoever, including but not limited to bodily injury, death, personal injury, or property damage, arising from or in conjunction with: (1) any Project or Program implemented by the Municipality, in whole or in part, with SCW Program Payments or (2) any breach of this Agreement by the Municipality.
B-18. Independent Actor
The Municipality, and its agents and employees, if any, in the performance of this Agreement, shall act in an independent capacity and not as officers, employees, or agents of the District.
The Municipality shall not contract work with a contractor who is in a period of debarment from any agency within the District. (LACC Chapter 2.202)
B-19. Integration
This is an integrated Agreement. This Agreement is intended to be a full and complete statement of the terms of the agreement between the District and Municipality, and expressly supersedes any and all prior oral or written agreements, covenants, representations and warranties, express or implied, concerning the subject matter of this Agreement.
B-20. Lapsed Funds
1. The Municipality shall be able to carry over uncommitted SCW Program Payments for up to five (5) years from Municipal Program
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the end of the fiscal year in which those funds are transferred from the District to the Municipality.
2. If the Municipality is unable to expend the SCW Program Payment within five (5) years from the end of the fiscal year in which those funds are transferred from the District to the Municipality, then lapsed funding procedures will apply. Lapsed funds are funds that were transferred to the Municipality but were not committed to eligible expenditures by the end of the fifth (5th) fiscal year after the fiscal year in which those funds were transferred from the District.
3. Lapsed funds shall be allocated by the Watershed Area Steering Committee of the respective Watershed Area to a new Project with benefit to that Municipality, if feasible in a reasonable time frame, or otherwise to the Watershed Area.
4. In the event that funds are to lapse, due to circumstances beyond the Municipality’s control, then the Municipality may request an extension of up to twelve (12) months in which to commit the funds to eligible expenditures.
Extension Requests must contain sufficient justification and be submitted to the District in writing no later than three (3) months before the funds are to lapse.
5. The decision to grant an extension is at the sole discretion of the District.
6. Funds still uncommitted to eligible expenditures after an extension is granted will be subject to lapsed funding procedures without exception. Example Below.
Fiscal Year
Transferred
Funds Lapse
After
Extension
Request Due
Commit By
2019-20 6/30/2025 No later than
3/31/2025
No later than
6/30/2026
B-21. Municipal Project Access
Upon reasonable advance request, the Municipality shall ensure that the District or any authorized representative, will have safe and suitable access to the site of any Project implemented by the Municipality in whole or in part with SCW Program Payments at all reasonable times.
B-22. Non-Discrimination
The Municipality agrees to abide by all federal, state, and County laws, regulations, and policies regarding nondiscrimination in employment and equal employment opportunity.
B-23. No Third-Party Rights
The parties to this Agreement do not create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or of any duty, covenant, obligation, or undertaking established herein B-24. Notice
1. The Municipality shall notify the District in writing within five (5) working days of the occurrence of the following:
a. Bankruptcy, insolvency, receivership or similar event of the Municipality; or b. Actions taken pursuant to State law in anticipation of filing for bankruptcy.
2. The Municipality shall notify the District within ten (10) working days of any litigation pending or threatened against the Municipality regarding its continued existence, consideration of dissolution, or disincorporation.
3. The Municipality shall notify the District promptly of the following:
a. Any significant deviation from the submitted Annual Plan for the current Fiscal Year, including discussion of any major changes to the scope of funded projects or programs, noteworthy delays in implementation, reduction in benefits or community engagement, and/or modifications that change the SCW Program Goals intended to be accomplished.
b. Discovery of any potential archaeological or historical resource. Should a potential archaeological or historical resource be discovered during construction, the Municipality agrees that all work in the area of the find will cease until a qualified archaeologist has evaluated the situation and made recommendations regarding preservation of the resource, and the District has determined what actions should be taken to protect and preserve the resource. The Municipality agrees to implement appropriate actions as directed by the District. c. Any public or media event publicizing the accomplishments and/or results of this Agreement and provide the opportunity for attendance and participation by District representatives with at least fourteen (14) days’ notice to the District.
B-25. Municipality’s Responsibility for Work
The Municipality shall be responsible for all work and for persons or entities engaged in work performed pursuant to this Agreement including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The Municipality shall be responsible for responding to any and all disputes arising out of its contracts for work on the Project.
The District will not mediate disputes between the Municipality and any other entity concerning responsibility for Municipal Program
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performance of work.
B-26. Reporting
The Municipality shall be subject to and comply with all applicable requirements of the District regarding reporting requirements. Municipalities shall report available data through the SCW Reporting Module, once available.
1. Annual Progress/Expenditure Reports. The Municipality shall submit Annual Progress/Expenditure Reports, using a format provided by the District, within six (6) months following the end of the Fiscal Year to the District to detail the activities of the prior year. The Annual Progress/Expenditure Reports shall be posted on the District’s publicly accessible website and on the Municipality’s website. The Annual Progress/Expenditure Report shall include:
a. Amount of funds received;
b. Breakdown of how the SCW Program Payment has been expended; c. Documentation that the SCW Program Payment was used for eligible expenditures in accordance with Chapters 16 and 18 of the Code;
d. Description of activities that have occurred, milestones achieved, and progress made to date, during the applicable reporting period including comparison to the Annual Plan and corresponding metrics; e. Discussion of any existing gaps between what was planned and what was achieved for the prior year, include any lessons learned;
f. Description of the Water Quality Benefits, Water Supply Benefits, and Community Investment Benefits and a summary of how SCW Program Payments have been used to achieve SCW Program Goals for the prior year, including graphical representation of available data and specific metrics to demonstrate the benefits being achieved through the years’ investments.
g. Discussion of alignment with other local, regional, and state efforts, resources, and plans, as applicable. This includes discussion of opportunities for addressing additional SCW Program Goals, leveraging SCW Program Goals, and increasing regional capacity to supplement the SCW Program. h. Additional financial or Project-related information in connection with activity funded in whole or in part using SCW Program Payments as required by the District.
i. Certification from a California Registered Professional (Civil Engineer or Geologist, as appropriate), that projects implemented with SCW Program Payments were conducted in accordance with Chapters 16 and 18 of the Code.
j. Report on annual and total (since inception of program) benefits provided by programs and projects funded by SCW Program Payment. This includes comparisons to annual plans and alignment with corresponding specific quantitative targets and metrics (note that SCW Reporting Module will facilitate calculation of benefits and graphical representation of pertinent data):
i. Annual volume of stormwater captured and treated
ii. Annual volume of stormwater captured and reused
iii. Annual volume of stormwater captured and recharged to a managed aquifer iv. Annual creation, enhancement, or restoration of Community Investment Benefits. If none, discuss considerations explored and reasons to not include.
v. Annual acreage increases in Nature-Based Solutions and claimed level of NBS (with matrix demonstrating determination of good, better, best, as outlined in Exhibit C). If none, discuss considerations explored and reasons to not include.
vi. Annual expenditures providing DAC Benefits. If none, discuss considerations explored and reasons to not include.
2. Documentation of the Community Outreach and Engagement utilized for and/or achieved with the SCW Program Payment described in the Annual Plan Exhibit A. This information must be readily accessible to members of the public.
3. As Needed Information or Reports. The Municipality agrees to promptly provide such reports, data, and information as may be reasonably requested by the District including, but not limited to material necessary or appropriate for evaluation of the SCW Program or to fulfill any reporting requirements of the County, state or federal government.
B-27. Representations, Warranties, and Commitments
The Municipality represents, warrants, and commits as follows:
1. Authorization and Validity. The execution and delivery of this Agreement, including all incorporated documents, by the individual signing on behalf of Municipality, has been duly authorized by the governing body of Municipality, as applicable. This Agreement constitutes a valid and binding obligation of the Municipality, enforceable in accordance with its terms, except as such enforcement may be limited by law.
2. No Violations. The execution, delivery, and performance by the Municipality of this Agreement, including all incorporated documents, do not violate any provision of any law or regulation in effect as of the date set forth on the first page hereof, or result in any breach or default under any contract, obligation, indenture, or other instrument Municipal Program
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to which the Municipality is a party or by which the Municipality is bound as of the date set forth on the first page hereof.
3. No Litigation. There are no pending or, to the Municipality’s knowledge, threatened actions, claims, investigations, suits, or proceedings before any governmental authority, court, or administrative agency which affect the Municipality's ability to complete the Annual Plan.
4. Solvency. None of the transactions contemplated by this Agreement will be or have been made with an actual intent to hinder, delay, or defraud any present or future creditors of the Municipality. As of the date set forth on the first page hereof, the Municipality is solvent and will not be rendered insolvent by the transactions contemplated by this Agreement. The Municipality is able to pay its debts as they become due.
5. Legal Status and Eligibility. The Municipality is duly organized and existing and in good standing under the laws of the State of California. The Municipality shall at all times maintain its current legal existence and preserve and keep in full force and effect its legal rights and authority.
6. Good Standing. The Municipality must demonstrate it has not failed to comply with previous County and/or District audit disallowances within the preceding five years.
B-28. Travel
Any reimbursement for necessary ground transportation and lodging shall be at rates not to exceed those set by the California Department of Human Resources; per diem costs will not be eligible expenses. These rates may be found at http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement will be at the State travel amounts that are current as of the date costs are incurred by the Municipality. No travel outside the Los Angeles County Flood Control District region shall be reimbursed unless prior written authorization is obtained from the Program Manager.
B-29. Unenforceable Provision
In the event that any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable, the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
B-30. Withholding of Disbursements and Material Violations Notwithstanding any other provision of this Agreement, the District may withhold all or any portion of the SCW Program Payment for any Fiscal Year in the event that:
1. The Municipality has violated any provision of this Agreement; or
2. The Municipality fails to maintain reasonable progress in achieving SCW Program Goals, following an opportunity to cure.
3. Failure to remain in Good Standing, described in Section B-26 of Exhibit B.
4. Failure to submit annual reports on meeting SCW Program Goals.
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EXHIBIT C – NATURE BASED SOLUTIONS (NBS) BEST MANAGEMENT PRACTICES Municipalities shall consider incorporation of Nature-based solutions (NBS) into their projects. NBS refers to the sustainable management and use of nature for undertaking socio-environmental challenges, including climate change, water security, water pollution, food security, human health, and disaster risk management. As this environmental management practice is increasingly incorporated into projects for the SCW Program, this guidance document may be expanded upon to further quantify NBS practices based on benefits derived from their incorporation on projects.
The SCW Program defines NBS as a Project that utilizes natural processes that slow, detain, infiltrate or filter Stormwater or Urban Runoff. These methods may include relying predominantly on soils and vegetation; increasing the permeability of Impermeable Areas; protecting undeveloped mountains and floodplains; creating and restoring riparian habitat and wetlands; creating rain gardens, bioswales, and parkway basins; enhancing soil through composting, mulching; and, planting trees and vegetation, with preference for native species. NBS may also be designed to provide additional benefits such as sequestering carbon, supporting biodiversity, providing shade, creating and enhancing parks and open space, and improving quality of life for surrounding communities. NBS include Projects that mimic natural processes, such as green streets, spreading grounds and planted areas with water storage capacity. NBS may capture stormwater to improve water quality, collect water for reuse or aquifer recharge, or to support vegetation growth utilizing natural processes.
Municipalities are to include in eachAnnual Progress/Expenditure Report whether and how their project achieves a good, better, or best for each of the 6 NBS methods in accordance with the guidance below. Additionally, Annual Progress/ Expenditure Reports should include discussion on any considerations taken to maximize the class within each method. If at least 3 methods score within a single class, the overall project can be characterized as that class.
Municipalities must attach a copy of the matrix for each project with the good, better, or best column indicated for each method, to facilitate District tracking of methods being utilized.
METHODS GOOD BETTER BEST
Vegetation/Green
Space
Use of climate
appropriate, eco-friendly
vegetation
(groundcover, shrubs, and
trees) / green space 5%-
15% covered by
new climate-appropriate
vegetation
Use of native, climate
appropriate, eco-friendly
vegetation
(groundcover, shrubs, and
trees) / green space 16%-
35% covered by new
native vegetation
Establishment of plant
communities with a
diversity of native
vegetation
(groundcover, shrubs, and
trees) / green space that is
both native and climateappropriate
More than 35% covered by
new native vegetation
Increase of
Permeability
Installation of vegetated
landscape – 25%-49%
paved area removed
Redesign of existing
impermeable surfaces
and/or installation of
permeable surfaces (e.g.
permeable pavement and
infiltration trenches)
Installation of vegetated
landscape – 50%-74%
paved area removed
Improvements of soil health
(e.g., compaction
reduction)
Installation of vegetated
landscape – 75%-100%
paved area removed
Creation of well-connected
and self-sustained natural
landscapes with healthy
soils, permeable surfaces,
and appropriate vegetation
Protection of
Undeveloped
Mountains &
Floodplains
●Preservation of native
vegetation
●Minimal negative impact
to existing drainage
system
●Preservation of native
vegetation
●Installation of new
feature(s) to improve
existing drainage system
●Creation of open green
space
●Installation of features to
improve natural hydrology
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Creation &
Restoration of
Riparian Habitat &
Wetlands
●Partial restoration of
existing riparian habitat
and wetlands Planting of
climate appropriate
vegetation between 11 and
20 different climate
appropriate or native plant
species newly planted
●No potable water used to
sustain the wetland
●Full restoration of existing
riparian habitat
and wetlands
●Planting of native
vegetation - between 21
and 40 different native
plant species newly
planted
●No potable water used to
sustain the wetland
●Full restoration and
expansion of existing
riparian habitat and
wetlands Planting of plant
communities with a
diversity of native
vegetation – between 41
and 50 different native
plant species newly
planted
●No potable water used to
sustain the wetland
New Landscape
Elements
Elements designed to
capture runoff for other
simple usage (e.g. rain
gardens and cisterns),
capturing the 85th
percentile 24-hour storm
event for at least 50% of
the entire parcel
Elements that design to
capture/redirect runoff and
filter pollution (e.g.
bioswales and parkway
basins), capturing the 85th
percentile 24-hour storm
event from the
entire parcel
Large sized elements that
capture and treat runoff to
supplement or replace
existing water systems
(e.g. wetlands, daylighting
streams, groundwater
infiltration, floodplain
reclamation), capturing the
90th percentile 24-hour
storm event from the entire
parcel and/or capturing offsite runoff
Enhancement of Soil
Use of soil amendments
such as mulch and
compost to retain moisture
in the soil and prevent
erosion
Planting of new climate
appropriate vegetation to
enhance soil organic
matter
Use of soil amendments
such as mulch and
compost that are locally
generated to retain
moisture in the soil, prevent
erosion, and support locally
based composting and
other
soil enhancement
activities
Planting of new native,
climate-appropriate
vegetation to enhance soil
organic matter
Use of soil amendments
such as mulch and
compost that are locally
generated, especially use
of next-generation design
with regenerative
adsorbents (e.g.
woodchips, biochar) to
retain moisture in the soil,
prevent erosion, and
support on-site
composting and other
soil enhancement
activities
Planting of new native,
climate appropriate
vegetation to enhance soil
organic matter
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EXHIBIT D – OPERATIONS AND MAINTENANCE GUIDANCE DOCUMENT Municipalities shall operate and maintain infrastructure projects for the useful life of the project and are to consider using the following guidance for operations and maintenance for infrastructure projects. Operational maintenance is the care and upkeep of Projects that may require detailed technical knowledge of the Project’s function and design. Project specific operational and maintenance plans shall consider the activities listed below and set forth specific activities and frequencies (not limited to those below) as determined to be appropriate by the Municipalities and best practices, including stakeholder engagement as applicable. Operational maintenance is to be performed by the operator of the Project with a purpose to make the operator aware of the state of readiness of the Project to deliver stormwater and urban runoff benefits.
1. Litter Control
• Regular removal of litter, nonhazardous waste materials, and accumulated debris near planted areas, rock areas, decomposed granite areas, rest areas, fence perimeters, adjoining access roads and driveways, drains, pedestrian trails, viewing stations, shelter houses, and bicycle pathways. • Regular inspection and maintenance of pet waste stations. • Maintaining trash receptacles.
• Removal of trash, debris, and blockages from bioswales. • Inspection and cleaning of trash booms.
• Inspection of weir gates and stop logs to clean debris, as required.
2. Vegetation Maintenance
• Weed control
o Recognition and removal of weeds, such as perennial weeds, morning glory, vine-type weeds, ragweed, and other underground spreading weeds.
o Avoiding activities that result in weed seed germination (e.g. frequent soil cultivation near trees or shrubs).
o Regular removal of weeds from landscape areas, including from berms, painted areas, rock areas, gravel areas, pavement cracks along access roads and driveways, drains, pedestrian trails, viewing stations, park shelters, and bicycle paths.
• Tree and shrubbery trimming and care
o Removal of dead trees and elimination of diseased/damaged growth. o Prevent encroachment of adjacent property and provide vertical clearance. o Inspect for dead or diseased plants regularly.
• Wetland vegetation and landscape maintenance
o Installation and maintenance of hydrophytic and emergent plants in perennially wet and seasonal, intermittent habitats.
o Draining and drawdown of wetland and excessive bulrush removal o Weed and nuisance plant control.
o Removal of aquatic vegetation (e.g. algae and primrose) using appropriate watercraft and harvesting equipment.
o Wildflower and meadow maintenance.
o Grass, sedge, and yarrow management.
o Removal of unwanted hydroseed.
3. Wildlife Management
• Exotic species control.
• Provide habitat management; promote growth of plants at appropriate densities and promote habitat structure for animal species.
• Protect sensitive animal species (e.g. protection during critical life stages including breeding and migration).
• Avoid disturbances to nesting birds.
• Avoid spread of invasive aquatic species.
4. Facility Inspection
• Inspect project sites for rodent and insect infestations on a regular basis. • Inspect for and report graffiti in shelter houses, viewing stations, benches, paving surfaces, walls, fences, and educational and directional signs.
• Inspect facilities for hazardous conditions on roads and trails (e.g. access roads and trails, decomposed granite pathways, and maintenance roads).
Municipal Program
Agreement No.2024MP32
• Inspect shade structures for structural damage or defacement. • Inspect hardscapes.
• Inspect and maintain interpretive and informational signs. • Inspect site furnishings (e.g. benches, hitching posts, bicycle racks). • Maintain deck areas (e.g. benches, signs, decking surfaces). • Visually inspect weirs and flap gates for damage; grease to prevent locking. • Inspect all structures after major storm events, periodically inspect every 3 months, and operate gates through full cycles to prevent them from locking up.
5. Irrigation System Management
• Ensuring automatic irrigation controllers are functioning properly and providing various plant species with proper amount of water.
o Cycle controller(s) through each station manually and automatically to determine if all facets are functioning properly.
o Inspection should be performed at least monthly.
o Recover, replace, or refasten displaced or damaged valve box covers. o Inspect and repair bubbler heads.
o Repair and replace broken drip lines or emitters causing a loss of water (to prevent ponding and erosion).
o Maintain drip system filters to prevent emitters from clogging. Inspection and cleaning should occur at least monthly.
o Inspect and clean mainline filters, wye strainers, basket filters, and filters at backflow devices twice a year.
o Maintain and check function of the drip system.
• Keeping irrigation control boxes clear of vegetation. • Operating irrigation system to ensure it does not cause excessively wet, waterlogged areas, and slope failure.
• Utilizing infrequent deep watering techniques to encourage deep rooting, drought tolerant plant characteristics to promote a self-sustaining, irrigation free landscape. • Determine watering schedules based on season, weather, variation in plant size, and plant varieties. At least four times a year (e.g. change of season), reschedule controller systems. • Turn off irrigation systems at the controller at the beginning of the rainy season, or when the soil has a high enough moisture content.
• Use moisture sensing devices to determine water penetration in soil.
6. Erosion Management and Control
• Inspect slopes for erosion during each maintenance activity. • Inspect basins for erosion.
• Take corrective measures as needed, including filling eroded surfaces, reinstalling or extending bank protection, and replanting exposed soil.
7. Ongoing Monitoring Activities
• Monitor controllable intake water flow and water elevation. • Examine inflow and outflow structures to ensure devices are functioning properly and are free of obstructions.
• Water quality sampling (quarterly, unless justified otherwise). • Checking telemetry equipment.
• Tracking and reporting inspection and maintenance records.
8. Vector and Nuisance Insect Control
• Monitoring for the presence of vector and nuisance insect species. • Adequate pretreatment of influent wastewater to lessen production of larval mosquitos. • Managing emergent vegetation.
• Using hydraulic control structures to rapidly dewater emergent marsh areas. • Managing flow velocities to reduce propagation of vectors.
Municipal Program
Agreement No.2024MP32
CITY OF HERMOSA BEACH
RESOLUTION NO. 24-XXXX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH,
CALIFORNIA APPROVING A TRANSFER AGREEMENT BETWEEN THE LOS
ANGELES COUNTY FLOOD CONTROL DISTRICT AND CITY OF HERMOSA BEACH, AGREEMENT NO. XXXX SAFE, CLEAN WATER PROGRAM —
MUNICIPAL PROGRAM
WHEREAS, on November 6, 2018, Measure W, the Safe, Clean Water ("SCW") Program ballot measure, was successfully passed by the voters; and WHEREAS, the SCW Program Ordinance (Chapter 16 of the Los Angeles County Flood Control District Code) and the SCW Program Implementation Ordinance (Chapter 18 of the Los Angeles County Flood Control District Code), administers the SCW Municipal Program for the purpose of funding Projects and Programs to increase stormwater and urban runoff capture and reduce stormwater and urban runoff pollution in the Los Angeles County Flood Control District (the District); and
WHEREAS, in 2020, City Council approved a Transfer Agreement with the District for SCW Municipal Program funding; and
WHEREAS, the City of Hermosa Beach ("City") receives SCW Municipal Program funds in the amount of approximately $160,000 annually to fund programs and projects to increase stormwater and urban runoff capture and reduce stormwater and urban runoff pollution in the District; and WHEREAS, the City was awarded SCW Funds from the competitive Regional program in the amount of $423,950 to fund the construction, operation and maintenance and water quality monitoring for the Hermosa Beach Parking Lot D Improvement Project and executed a separate Transfer Agreement for those funds; and
WHEREAS, in 2024 the Los Angeles County Flood Control District made revisions to the Municipal Program Transfer Agreement, attached hereto as Exhibit "A"; and
WHEREAS, to receive the SCW Municipal Program funds, the City is required to execute and submit the revised Transfer Agreement between the City and the District, to receive the SCW Municipal Program funds.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council does hereby declare that the recitals set forth above are true and correct and are incorporated herein by reference; and SECTION 2. The City Council hereby approves the Transfer Agreement attached hereto as Exhibit "A”; and
SECTION 3. The City Council hereby authorizes the City Manager to execute and submit the Transfer Agreement in a form acceptable to the City Attorney; and
SECTION 4. The City Council hereby designates the City Manager or designee to execute and submit all other documents as it pertains to the Transfer Agreement including, but not limited to applications, payment requests, progress reports, annual reports, and monitoring reports and other documents, which may be necessary; and
SECTION 5. The City Clerk shall certify the adoption of this Resolution which shall be effective upon its adoption.
PASSED, APPROVED and ADOPTED on this 10 day of September, 2024 Mayor Dean Francois
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla, MPA, CMC Patrick Donegan,
City Clerk City Attorney
City of Hermosa Beach | Page 1 of 5
Meeting Date: September 10, 2024
Staff Report No. 24-CR-014
Honorable Mayor and Members of the Hermosa Beach City Council
APPROVAL OF THE COMMENCEMENT OF SPECIAL EVENT LONG-TERM
AGREEMENT NEGOTIATIONS WITH DAY AT THE BEACH EVENTS FOR THE
HERMOSA BEACH OPEN
(Community Resources Director Lisa Nichols)
Recommended Action:
Staff recommends City Council consider approving the initiation of long-term agreement negotiations with Day at the Beach Events for the Hermosa Beach Open, authorizing staff to proceed with drafting the terms and conditions for Council's future consideration and approval.
Executive Summary:
The Community Resources Department oversees special events on public property. The Special Events Policy Guide outlines the Long-term Agreement (LTA) Program, which allows organizations that meet the eligibility requirements to apply for an LTA to solidify event dates for up to three years.
At its August 6, 2024 meeting, the Parks, Recreation, and Community Resources Commission (Commission) recommended the commencement of LTA negotiations to Council with Day at the Beach Events for the Hermosa Beach Open in 2025 through 2027.
Background:
The Community Resources Department oversees special events on public property. The Special Events Policy Guide (Attachment 1) serves as a comprehensive document for event producers with information on the review and approval process, applicable fees, policies, and Hermosa Beach Municipal Code chapters and sections pertaining to special events. The Special Events Policy Guide outlines the LTA Program, which allows organizations that meet the eligibility requirements to apply for an LTA to solidify event dates for up to three years and eliminates the need for organizations to submit a special event application each year and participate in the annual review and approval process by the Commission and Council. Additionally, the LTA Program provides an opportunity for event fees to be subsidized with a decrease or elimination through a negotiation process between the City and the organization.
City of Hermosa Beach | Page 2 of 5
Attachment 2 is a table of the current LTAs including the organization, event, agreement term, payable fees to the City, and estimated fees to be waived annually for each agreement.
The LTA program requires the Commission to review and provide a recommendation to Council on whether it believes the City should enter into an LTA with an organization for its special event.
At its August 6, 2024 meeting, the Commission recommended the commencement of LTA negotiations to Council with Day at the Beach Events for the Hermosa Beach Open in 2025 through 2027.
Past Commission and Council Actions
Meeting Date Description
May 15, 2024 City Council approved a one-year agreement with AVP for the AVP Junior National Championships in 2024 and an
option, at staff’s discretion, to extend the agreement for one additional one-year term for the AVP Junior National
Champions and Hermosa Beach Open in 2025.
August 6, 2024 Commission recommended to Council the commencement of long-term agreement negotiations with Day at the Beach Events for the Hermosa Beach Open.
Discussion:
Staff received a new LTA application (Attachment 3) on Tuesday, July 30, 2024, from Day at the Beach Events for the Hermosa Beach Open in 2025 through 2027.
The Hermosa Beach Open consists of a professional adult volleyball tournament. For the 2024 Hermosa Beach Open, the event producer anticipated approximately 100 participants and 200 spectators each event day totaling 900 in attendance throughout the event. The event producer anticipates growing the event significantly over the next three years with an annual increase of up to 30 percent in attendance.
To be considered for an LTA for a special event, an organization must meet at least three of the following eligibility requirements:
Its special event qualifies as an Impact Level II or III (per the Impact Characteristics Matrix in the Special Events Policy Guide) and meets at least one of the following:
o Has a combined estimated total of 5,000 people in attendance per day; or o Is at least two consecutive days, including setup and teardown. Its special event has been held in Hermosa Beach for at least three consecutive years;
The organization serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses;
City of Hermosa Beach | Page 3 of 5
The organization’s programs (outside of those provided at the special event) provide a positive impact to the City including enhancements to the quality of life of the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community; or Its special event can demonstrate:
o A community benefit; or
o A positive economic impact as a result of the special event.
The LTA application requires the applicant to submit a letter addressing which eligibility requirements are met (Attachment 4).
Attachments 5-7 are the current 2025–2027 Special Events Calendars with the requested event dates from Day at the Beach Events for the Hermosa Beach Open in September each year. The current 2024 Special Events Calendar is included as Attachment 8 for informational purposes.
As shown on the 2024 Special Events Calendar (Attachment 8), the following events are scheduled in September, in addition to the Hermosa Beach Open:
California Beach Volleyball Association Volleyball Tournament; Hermosa Beach Concert Series;
Movies at the Beach;
Coastal Cleanup Day;
Glow Ride for Cystic Fibrosis;
SoCal Beach Foundation Volleyball Tournament;
Locale 90254; and
Amateur Athletic Union (AAU) Southern Pacific Series.
The City’s Hermosa Beach Concert Series and Coastal Cleanup Day would continue to be held annually in September. Staff is currently negotiating an LTA with the Hermosa Beach Friends of the Parks to schedule its Movies at the Beach event on the Saturday before each Sunday of the Concert Series allowing both events to take place concurrently, sharing event infrastructure through 2027. Additionally, the City’s current events agreement with the Hermosa Beach Chamber of Commerce and Visitors Bureau runs through 2026, and its Locale 90254 event is expected to continue taking place annually in September.
With the Hermosa Beach Concert Series, Coastal Cleanup Day, Movies at the Beach, and Locale 90254 events already approved for September, an additional approval for an LTA for the Hermosa Beach Open would exceed the monthly event limit through at least 2026. This does not account for the other events approved in September 2024, such as Glow Ride for Cystic Fibrosis, SoCal Beach Foundation Volleyball Tournament, and AAU Southern Pacific Series, which historically submit special events applications annually.
City of Hermosa Beach | Page 4 of 5
These events could be impacted and may be unable to proceed in September if the Hermosa Beach Open LTA is approved.
The requested dates for the Hermosa Beach Open, submitted by Day at the Beach, are not yet confirmed. If Council approves initiating negotiations, staff will begin negotiations with Day at the Beach and return to Council for approval of the agreement.
Historically, the Association of Volleyball Professionals (AVP) has hosted a professional adult volleyball tournament during the peak season (Memorial Day to Labor Day). At its May 15, 2024 meeting, Council approved a one-year agreement with AVP for the AVP Junior National Championships in 2024, with an option at staff’s discretion to extend the agreement for one additional year to include both the AVP Junior National Champions and the Hermosa Beach Open in 2025. AVP did not hold its professional adult volleyball tournament in 2024. On August 21, 2024, City staff notified AVP that the option for the one-year extension would not be exercised. However, AVP may submit an LTA application for events planned from 2025 through 2027. If an LTA application is submitted, it will be presented to the Commission for a formal recommendation to the City Council regarding whether to pursue LTA negotiations with AVP.
General Plan Consistency:
The report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Parks and Open Space Element
Goal 3. Community parks and facilities encourage social activity and interaction.
Policies:
3.1 Community-friendly events. Encourage, permit, and support community groups, nonprofit, or business organized events on City property that support physical activity, beach culture, and family-friendly social interactions. 3.2 Social and cultural events. Design and program parks and open space to accommodate unique social and cultural events to foster connectedness and interaction.
Goal 8. Special events at the beach are balanced to support community recreation and economic development without restricting coastal access or impacting the community.
Policies:
8.3 Community-focused events. Prioritize the approval of special events that enhance the sense of community, improve economic vitality, and foster a healthy environment and active.
8.4 Family-focused events. Prioritize events that appeal to a wide segment of community members.
City of Hermosa Beach | Page 5 of 5
Fiscal Impact:
The fiscal impact is currently unknown. Special event fees are negotiated as part of each agreement and would not be determined until negotiations are completed.
Attachments:
1. Special Events Policy Guide
2. Table of Current Long-term Agreements
3. Day at the Beach Events Long-term Agreement Application for the Hermosa Beach Open
4. Day at the Beach Events Long-term Agreement Application Supplemental Letter for the Hermosa Beach Open
5. 2025 Special Events Calendar
6. 2026 Special Events Calendar
7. 2027 Special Events Calendar
8. 2024 Special Events Calendar
Respectfully Submitted by: Lisa Nichols, Community Resources Director Noted for Fiscal Impact: Viki Copeland, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed By: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager
HERMOSA BEACH
SPECIAL EVENTS POLICY GUIDE
This policy guide has been developed to clarify and carry out the City’s mission statement related to events that occur on outdoor public spaces within the City of Hermosa Beach.
Mission Statement
Hermosa Beach strives to offer a safe and enjoyable environment for special events to take place in a way that balances resident and visitor needs. Special events in Hermosa Beach are celebrated for being community-friendly, enhancing local beach culture, and offering a myriad of benefits to the local community. The City of Hermosa Beach works collaboratively with event operators in an efficient and clear manner to process and carry out permits in compliance with this policy.
City Contact Information
The City of Hermosa Beach Community Resources Department is available to assist and answer any questions related to the special events process.
Website: www.hermosabeach.gov
Phone: (310) 318-0280
Email: [email protected]
Address: 710 Pier Avenue, Hermosa Beach, CA 90254
Cover Image: Hermosa Beach Murals Project - John Van Hamersveld
General Information + Frequently Asked Questions
When is a Special Event Permit required?
• For any organized event, activity, celebration, or function involving the use of the beach at which one hundred or more persons are to be assembled or the use of other outdoor public spaces or rights-ofway at which twenty-five or more persons are to be assembled. • For any commercial organization requesting use of any outdoor public space within the City. • For any nonprofit organization requesting use of any outdoor public space within the City.
How do I apply for a Special Event Permit?
Special Event Applications must be submitted using the online form on the City’s website.
Are private events allowed?
All events located on the beach within the commercial zone, the Pier, or Pier Plaza should be open to spectators and the general public free of charge. Participant entry fees are permissible.
What is the “Nothing Weekend”?
On at least one weekend during the Peak Season (Memorial Day to Labor Day), no Special Event Permits will be issued. This means that any application for a Special Event Permit that coincides with a designated “Nothing Weekend” will be asked to provide alternate event dates for the event to be considered.
How will this policy be enforced?
The Special Events Policy Guide will be strictly enforced by City staff. Those found to be violating City policy or failing to comply with any of the requirements of the Hermosa Beach Municipal Code may be subject to penalties or fines. Special events, and any of its participants, vendors, or spectators, found to have caused damage or whom are in violation of any City policy, or the Hermosa Beach Municipal Code may be subject to greater deposits, regulation, or restrictions when submitting Special Event Applications in the future.
Where are special events allowed?
To ensure adequate space and resources are available, and to limit potential disturbances to the community, special events are limited to the following locations:
• North and South of Pier (within the Commercial Zone) – See page 3 • The Strand
o Strand use is only permitted for events continuously moving with no obstruction to public access • Pier Plaza
• Rights-of-way
• The following City parks:
o Valley Park, 2521 Valley Drive
o Community Center, 710 Pier Avenue
o Clark Field, 861 Valley Drive
o Edith Rodaway Park, 350 Prospect Avenue
Special Event Applications for City parks not included above will be considered on a case-by-case basis.
However, Special Event Permits will not be issued for South Park, 425 Valley Drive, or Noble Park, 1400 The Strand.
Commercial Zone
Use Classifications + Impact Characteristics
Special events are evaluated based on several factors and will be categorized as Impact Level I, II, or III based on the information provided in the Special Events Application. Once the information is submitted and reviewed by the Community Resources Department, City staff will determine the Impact Level of the event using the Impact Characteristics Matrix.
The Impact Level of the event will be used to determine:
• the deadline for Special Event Application submittal; and • the level of review for approval (City staff, Parks, Recreation and Community Resources Advisory Commission, and City Council).
Impact Characteristics Matrix
If more than one option is applicable, the highest characteristic will be used to determine the impact level.
Characteristic Impact Level I Impact Level II Impact Level III Total Attendees and Spectators
Per Event Day
100-500 501 – 1,999 2,000 or More
Event Location(s) Park or Beach The Pier or Pier Plaza Streets, the Strand, or Public Right of Way
Use of Volleyball Courts and
Beach Tennis Courts
None North or South
Volleyball Courts; or
Beach Tennis Courts
North and South
Volleyball Courts; or
North and South
Volleyball Courts and
Beach Tennis Courts; or
North Volleyball Courts
and Beach Tennis Courts
Event Season(s) Winter Spring or Fall Summer –
Peak Season
(Memorial Day to
Labor Day)
Event Day(s) Monday - Thursday Friday, Saturday, or
Sunday
Holiday
Total Consecutive Event Days
(Including Set-up and Tear-down)
1-2 3-4 5 or More
(May not exceed 15)
Additional requests such as Film/Still
Photo Permit, Reserved Parking,
Fencing, Staging, Street Closures, or
Amplified Sound Permit
None 1-2 3 or more
Impact Level 5 or More
Applicable
=Impact Level I
2 or More
Applicable
= Impact Level II
2 or more
Applicable =
Impact Level III
Pass-Through Events
An event where participants pass through the City of Hermosa Beach and the event does not start or end in Hermosa Beach is considered a Pass-Through Event. A Special Event Application is required for a Pass-Through Event and the approval process is determined based on the Impact Level assigned to the event.
Pier Plaza Promotions
The Pier Plaza Promotion option is designed to provide organizations with a one-day promotional opportunity on Pier Plaza. These events must be strictly commercial for brand awareness, or product or service launches.
Organizations who wish to hold a Pier Plaza Promotion will be required to submit a Special Event Application.
Up to five Pier Plaza Promotions may be approved each calendar year.
Approval Guidelines + Requirements
Event Approval Findings
A Special Event Permit may be issued upon finding that the event producer can adhere to all of the terms outlined in this Special Events Policy Guide.
Application Submittal Deadlines and Approval Process
Special Event Applications must be submitted as follows:
• New events: If the new event is an Impact Level I or II, the application must be submitted at least 90 days in advance of the event. If the new event is an Impact Level III, the application must be submitted no later than July 30 for the following calendar year. New events to Hermosa Beach will be subject to a Public Hearing by both the Parks, Recreation and Community Resources Advisory Commission and City Council. • Returning Level III events: Must be submitted no later than July 30 for the following calendar year.
Returning Impact Level III will be subject to review by both the Parks, Recreation and Community Resources Advisory Commission and City Council.
• Returning Level II events: Must be submitted at least ninety (90) days in advance of the event. Returning Impact Level III will be subject to review by the Parks, Recreation and Community Resources Advisory Commission.
• Returning Level I events: Must be submitted at least 30 days in advance of the event. Level I events will be subject to review by City staff.
o Pier Plaza Promotions: Review and approval of Pier Plaza Promotion events will follow the same approval process as Level I events.
Any returning event to the City that is requesting a significant change to the event format including the location, total event days, or estimated attendance total may be subject to the application submittal deadlines and approval process outlined for new events at the discretion of the Community Resources Director.
At the discretion of the Community Resources Director, Special Event Applications may be submitted for consideration after the application submittal deadline has passed, provided:
• there are unforeseeable circumstances (memorial service, team victory celebration, need for minimal marketing/advertising);
• the event does not exceed Peak Season (Memorial Day to Labor Day) Event Limits; and • the event can still meet all of the event approval findings The Parks, Recreation, and Community Resources Advisory Commission and City Council will evaluate and recommend approval of returning Impact Level III events and a “Nothing Weekend” first. The Parks, Recreation and Community Resources Advisory Commission will then consider approval of returning Impact Level II events.
City staff will then consider approval of Impact Level I events. New events are considered after all returning events.
Event Type First Day to
Submit Application
Last Day to
Submit Application
Parks, Recreation, and
Community Resources
Advisory Commission Review
City Council
Review
Impact Level I
Late May/Early June
(for following
calendar year)
30 days prior to event n/a n/a
Impact Level II 90 days prior to event
If application is submitted
by August 31: October
If application is submitted
after August 31: TBD
n/a
Impact Level III July 30
(for following
calendar year)
September October
New Events
Impact Level I or II: at least
90 days in advance of the
event
Impact Level III:
no later than July 30 for the
following calendar year.
November November
Event producers are requested to be present at any Parks, Recreation, and Community Resources Advisory Commission and City Council meetings where the event is scheduled to be reviewed.
Event Limits
To balance coastal access with events, the Beach, the Strand, and Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day):
o Maximum of 45 days used by Impact Level III events; and o Maximum of 25 days used by Impact Level II and II events, and (on days not used by Level III events.)
The monthly number of event days for events outside of the Peak Season (Labor Day to Memorial Day) will be limited to a maximum of 15. Additionally, only two events on any given day will be permitted in the City.
Event Notifications
The Community Resources Department may require event producers to provide written notification to all residents and businesses within a 500-foot radius of the event site. The City shall provide the notice, which shall include the date and time of the event and the telephone number of the designated event representative.
Said written notice shall be provided to the surrounding residents and businesses by the event representative not less than 1 week prior to the event. Additionally, new event requests for locations outside of the Beach or downtown area, require event notifications to be posted at the event site leading up to the scheduled Public Hearing to provide the community additional notice of the proposed new event.
Economic Benefit
Event producers will be required to detail positive economic impacts as a result of the event in the Special Event Application. Event producers should encourage use of local businesses to event staff, participants, and spectators. The Hermosa Beach Chamber of Commerce and Visitor Bureau’s business directory is available at www.trulyhermosa.com. Additionally, event producers should engage with local businesses to explore partnership, and promotional opportunities.
Pre/Post Event Meetings
Pre-event and post-event meetings with City staff and event producers may be required. A “pre-event meeting” may be scheduled anytime between 3 months to several weeks prior to the actual event date as determined by City staff.
Site Plan and Signage
A detailed map schematic must be submitted with the Special Events Application that includes the proposed location of the event, including all temporary facilities, structures, signage, and /or equipment to be erected, ingress and egress, and whether existing structures and/or facilities are to be relocated or modified (such as Volleyball Courts or Beach Tennis Courts, for example). • All recreational activities and set-up of recreational equipment should remain at least 50 feet from the Strand wall. Special considerations may be made upon request. • All event-related activities and set-up shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. • All tents must remain at least 10 feet from the Strand wall.
Event signage shall not be placed on City facilities or premises outside of event times. Signage shall not be affixed to City property. Event producers may apply for a Street Banner through the Public Work’s Department.
Simultaneous Use of North and South Volleyball Courts
One side of the north and south of Pier Volleyball Courts will be required to remain open for general public use during events occurring on weekends. An exception may be provided for events that occur at the same time as City-sponsored classes utilizing the north or south of Pier Volleyball Courts or at the discretion of the Parks, Recreation, and Community Resources Advisory Commission and City Council.
Impact to Beach Tennis Courts
Any event requesting removal of the Beach Tennis Courts must provide one of the following:
• An event footprint that would allow for at least three of the permanent Beach Tennis Courts to remain for general public use; or
• Temporary Beach Tennis Courts available for general public use.
o Temporary courts must remain at least 50 feet from the strand wall and shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. If temporary courts are provided outside of the Commercial Zone, outside of the event footprint, it is the responsibility of the event producer to set-up and remove the courts daily as they are not permitted to remain overnight.
o The City and Beach Tennis community would assist with providing the temporary poles and nets to the event producer and provide guidance for installation/removal.
Portable Restrooms and Hand Sanitizing/Sink Facilities
Event producers may be required to provide portable restrooms and hand-sanitizing/sink facilities. The cost of such services shall be borne by the event producer. The number of portable restrooms and hand-sanitizing/sink facilities required will be determined by City staff. City staff will designate the location for any portable restrooms and hand-sanitizing/sink facilities required at the event location.
Parking
If an event producer requests reserved parking, a parking plan outlining the public parking spaces requested with the times of use for each space must be submitted. Event producers may be required to secure satellite parking lots for event staff or attendee parking, and/or shuttle bus transportation.
Coastal Development Permit
Events that meet all of the following criteria will be subject to review by the California Coastal Commission:
• Held between Memorial Day and Labor Day;
• Occupies all or a portion of the beach; and
• Involves a charge for general public admission seating (not including participant entry fees).
Building and Safety Review
Per Chapter 31 of the California Building Code, as adopted by Hermosa Beach Municipal Code 15.04.010, a building permit and plan review is required when any special event on outdoor public spaces includes the temporary installation of the following structures:
• Awnings or canopies
• Marquees - A sign painted on, attached to, or supported by a marquee on a temporary building wall which supports the marquee
• Signs - A ground sign supported by one or more uprights, poles or braces or a sign wholly supported by a sign structure, or a portable sign with the surface temporarily fixed to a structure that is moved periodically
• Towers - A structure designed and constructed to support antennas • Antennas - Wires, poles, rods, reflecting discs or similar devices used for the transmission of electromagnetic waves
• Swimming pools - A structure intended for swimming or recreational bathing that contains water over 18 inches deep
• Relocatable buildings
• Generators, or any other temporary power source
• Temporary structures or tents that exceed 10’ x 10’ that cover an area greater than 120 square feet, including connecting areas or spaces with a common means of egress or entrance that are used or intended to be used for the gathering together of 10 or more persons. • Stages
• Trusses
• Electrical equipment
• Mechanical equipment
• Heaters
• Large-scale ventilation equipment
Following event approval, event producers will be responsible for applying for the necessary permits through the City’s Community Development Department.
• Any event with temporary installation of any of the aforementioned structures, requires the event producer to submit an application for a Building Permit. • If electrical equipment, temporary power sources, or generators would be used, the event producer must submit an application for a Electrical Permit in addition to the Building Permit.
• If mechanical equipment, heaters, or large-scale ventilation equipment would be used, the event producer must submit an application for a Mechanical Permit in addition to the Building Permit. • If plumbing equipment, pools, or water supply lines would be used, the event producer must submit an application for a Plumbing Permit in addition to the Building Permit. This is not required for the use of portable restrooms.
Applications are available on the City’s website. Plan review and permit fees would be applied and are determined by the level of review required. Special Event Permits will not be issued until all appropriate Building and Safety permits have been provided to the Community Resources Department.
County of Los Angeles Fire Department Review
The Fire Prevention Bureau in Carson oversees events taking place in the City. Therefore, event producers may be required to apply for approval by the Bureau through submission of a Public Assemblages and Event Declaration Form. Once the application is submitted the County of Los Angeles Fire Department will review, determine if a Field Inspection will be required for the event, and generate the permit fees. Once approval is obtained, an Operational Permit would be issued to the event producer.
Filming or Still Photo Permit
A Film/Still Photo Permit is required for any event recording or photographing activities resulting in commercial use. Information about professional filming permits may be obtained on the City’s website.
Emergency Action Plan
It is the event producer’s responsibility to have a comprehensive emergency action plan to the City that proposes the steps to be taken for crisis situations, such as event shut down due to severe weather, fire, active hostile attack, or for a missing person, medical emergency or threat of violence. Event producers are also responsible for providing an evacuation plan, including a script for the evacuation announcement and the means to how the evacuation plan and locations will be communicated to event attendees. The event producer’s proposed plan will be evaluated and formalized with the Emergency Management Coordinator in the City Manager’s office.
Trash
Event producers cannot leave any trash at any event site outside of the permanent trash receptacles and may be required to secure additional containers, dumpsters, or services from Athens at a cost borne by the event producer.
Accessibility Plan
It is the event producer’s responsibility to comply with all City, County, State and Federal disability access requirements applicable to the event, including the American with Disabilities Act (ADA). All indoor and outdoor sites, activities and programs must be accessible to persons with disabilities.
Amplified Sound
Event producers are required to obtain an Amplified Sound Permit if the event intends to use a loudspeaker or sound amplifying equipment for the purpose of giving instructions, directions, lectures, or transmitting music. The Chief of Police will consider the following in the issuance of Amplified Sound Permits:
• The volume and intensity of the noise;
• Whether the noise is prolonged and continuous;
• How the noise contrasts with the ambient noise level; • The proximity of the noise source to residential and commercial uses; • The time of day; and
• The anticipated duration of the noise.
Speakers must be facing westward (towards the ocean) at all times.
Food, Beverage, or Merchandise Sales
In accordance with HBMC Section 12.20.300, the sale of food, non-alcoholic beverages, or branded merchandise from the event producer on the beach is allowed for events approved through the Special Events Permit Program. The sale of these items from any vendor other than the event producer, or any other commodity, merchandise, wares, products, or service on the beach is not allowed. Event producers wishing to sell within these guidelines would be responsible for obtaining a business license from the City, and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health.
Requests for alcohol on the beach will not be considered.
For events not on the beach, the sale of food, non-alcoholic beverages, alcoholic beverages, or merchandise may be considered through the Special Events Permit Program. The event producer would be responsible for ensuring any vendors associated with its event has a current business license with the City and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health. If the sale of alcohol is approved through the Special Event Permit Program, the event producer must secure the appropriate license from the State of California Department of Alcohol Beverage Control (ABC). The City may place restrictions on the way in which alcohol is managed at a proposed event and/or a requirement of security officers and/or assigning City staff to monitor the cost of such services shall be borne by the event producer.
Security
City staff or law enforcement may deem a special event warrants the presence of one or more Police Officers or security personnel and the cost of such services shall be borne by the event producer. Security personnel must be licensed, in uniform and are subject to approval by the City.
Insurance
At least ten (10) days prior to the event, event producers will provide the City with a certificate of insurance providing liability insurance with the following requirements:
Event producer agrees to furnish the City of Hermosa Beach evidence of comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Event producer shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy. Notwithstanding the foregoing, Event producer shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which the Event producer submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager.
Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.
If the use includes athletic activities, shall provide evidence of that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance.
If the Event producer maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Event Day Expectations
In order to immediately address any issues or changes that may arise during the course of an event, producers are responsible for:
• Providing contact information for an event representative that City staff may reach at any time during the event.
o The assigned event representative must be on-site and may not actively participate in the event.
• Maintaining copies of all applicable Special Event Permits and any other permits issued by the City onsite during the event.
Compliance
Applicable Codes + Regulations
The City of Hermosa Beach Municipal Code governs the approval, review, and enforcement of events. The Special Events Policy Guide must be strictly adhered to and all pertinent City Ordinances shall be enforced. The sections of the Hermosa Beach Municipal Code relevant to events include, but are not limited to:
Title 8 – Health and Safety
8.24 Noise Control
8.64 Ban on Polystyrene Food Service Ware
Title 10 – Vehicles and Traffic
10.28 Loading and Unloading
10.32 Stopping, Standing and Parking
Title 12 Street, Sidewalks and Public Places
12.20 Beach and Strand Regulations
12.28 Parks, Playgrounds and Other Public Areas
12.30 Special Events on Public Property
Environmental Requirements
Events in Hermosa Beach are expected to implement the following measures to reduce impacts and costs to the environment, the city, and the community.
MEASURE
Recycling and Waste Reduction
1. Reduce waste and single-use items
No single-use paper, plastics, packaging, and décor items Reduce size/bulk of plates, containers, cups
Use products with high recycled content
No sale or give-away of single-use plastic drinking water bottles.
At 'beer or drink gardens' use recycled or compostable cups Recycle fry-grease for bio-diesel fuels
Limit and reduce size of handouts, flyers and giveaways
2. Recycling containers:
Place well-marked recycle containers adjacent to every trash container Provide onsite 'monitors' directing people to recycling at prime locations or provide secondary trash sorters
3. Staging
Recycle or reuse event construction materials
Use ‘no emission/no VOC’ paints/sealants
4. Transportation
No-idling policy for all vehicles
Sponsor free shuttle or low-cost bus passes
Use electric, hydrogen, hybrid or CNG vehicles
4. Energy
Use energy-efficient lighting
Turn lighting and devices off when not in use
Turn off generators when not in use for significant period Use alternative energy (solar, wind, fuel cell) to supply some power Use alternative fuel generators (CNG, fuel cell, biodiesel)
5. Marine environment
No hosing of surfaces
Full containment of all wastes
Full containment of all six-pack plastic rings. Cut rings prior to disposal
6. Education
Event and vendors must have waste and recycling a prominent theme Ensure vendors and service providers with green measures Report on compliance with above applicable measures
Applicable Fees
All events are subject to an application fee, daily category fees, and additional fees established by resolution of the City Council and any additional costs incurred by the City on behalf of the event. Payment of event fees is due upon receipt. The Community Resources Department has the discretion to revoke a permit if all applicable fees are not paid in a timely manner. Special Event Permit fees are subject to change. Additional fees may apply due to required staffing and/or services from the City of Hermosa Beach’s Community Development Department, Police Department, Public Works Department and/or the Los Angeles County Fire Department.
Current Fee Schedule
Event Categories Fee
Category I
Participant plus spectator crowd less than 500 per event day.
Non-profit: $2 per registrant
and roster of participants
due to City
Commercial: 70/30
split of proceeds
and roster of participants
due to City
Category II
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for no longer than one day including set-up and tear-down; and
• Is conducted in the off-season (not between Memorial Day and Labor Day) and not on any holiday.
$3,270 per event day
Category III
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for one or more days including set-up and tear-down; and
• Is conducted in the Peak Season (between Memorial Day and Labor Day) or on any holiday; or
Participant plus spectator crowd more than 3,000 but less than 5,000 per event day.
$3,599 per event day
Category IV
Participant plus Spectator crowd exceeds 5,000 per event day. $6,544 per event day Additional Fees Fees
Commercial Application Fee - non-refundable $1,028
Non-Profit Application Fee - non-refundable $685
Pass-Thru Application Fee - non-refundable $343
Amplified Sound Permit $201
Additional Fees Cont’d Fees
Pier Plaza Use Fee $13,697 per event day
Event Co-sponsor* $346 each
Event Set-Up/Tear-Down $310 per location, per day
Community Resources Staff $411 per day
Parking Space Fee Fees vary based on parking location
*The Event Co-sponsor fee is charged for each organization listed as a presenting sponsor of the event on any or all marketing materials for the event.
Damage Deposit
Monetary deposits, bonds and other security may be necessary to guarantee performance of all required conditions, clean-up and repair of any City property or facilities damaged as a result of the event. Events may be required to submit a deposit to cover any potential damage to City facilities. All or a portion of the deposit may be refunded upon post event inspection. Events will be billed for the costs to repair or replace any City property damaged as a result of the event if the damage exceeds the deposit provided.
Refund/Cancellation Policy
Once a permit is approved and issued, daily category fees or additional fees may be refunded when written notice is given to the Community Resources Department at least two weeks prior to the event date.
Fee Waiver Grants
To support qualified organizations that have received approval to hold their event, the City provides event fee waiver grant opportunities to assist in its success by relieving the financial burden associated with the cost of the City’s event fees. Events and organizations that qualify for a long-term agreement or in contract are not bound to the terms of this policy. The annual award limit of fee waiver grants is approved by the City Council each fall for the upcoming calendar year. Grants will be awarded up to a maximum of $2,500 per event or a 50% reduction of indirect City event fees, whichever is the lesser amount. Fee waiver grants may only be used toward indirect costs charged by the City; direct costs are not eligible for and organizations are required to pay those in full. The minimum amount of a requested fee waiver grant must total at least $250.
Eligibility
In order to be eligible to apply for a fee waiver grant, the event must be a returning event to the City. Fee waiver grants will not be considered for new events or events taking place during the Peak Season (between Memorial Day and Labor Day). Following approval of an event, a completed Special Event Fee Waiver Grant Application is required to be submitted to the Community Resources Department at least 60 days prior to the event. The request will be reviewed by the Parks, Recreation, and Community Resources Advisory Commission at one of its regularly scheduled meetings for consideration of approval.
Event producers will be requested to demonstrate the following:
• A financial need or other economic justification to be considered for a fee waiver grant; • A positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship; • The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community;
• The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need. • A positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.
Additionally, event producers must be able to fully fund their event should they not receive a fee waiver grant and may not be dependent on the fee waiver grant to determine their ability to hold the event.
Events specifically prohibited from receiving a fee waiver grant include those events that:
• Promote, advocate, or advance a political message or belief. • Projects or organizations who have unsatisfactorily fulfilled its obligations from previous fee waiver grants.
Obligations
Organizations approved for a fee waiver grant will be required to complete the following:
• Include that the event “is brought to you with support from the City of Hermosa Beach” on all marketing materials. The City requests this exact verbiage be used. o A copy of event marketing materials with this exact verbiage must be provided to the City prior to the City’s issuance of the Special Events Permit.
• A formal presentation to the Parks, Recreation and Community Resources Advisory Parks, Recreation, and Community Resources Advisory Commission at one of its regular meetings no more than 60-days following the event. The presentation shall include discussion of:
o Number of attendees.
o Beneficiary of funds raised by the event (if applicable). o Overview of event budget and financial outlook.
o Overview of the community benefit and/or positive economic impact to the City of Hermosa Beach.
Disqualification
Failure to complete these requirements in accordance with this policy shall automatically disqualify the organization from submitting a future request to receive a fee waiver grant for the remainder of the current calendar year plus one additional calendar year.
If any information submitted as part of the Special Event Fee Waiver Grant is found to be fraudulent, event approvals already granted for the remainder of the calendar year will be automatically revoked. While the organization will be permitted to reapply for approval of event(s) in the following calendar year, it will no longer be eligible to apply for a fee waiver grant.
Long-term Agreements
The City of Hermosa Beach recognizes the value in hosting a variety of beloved community events that help create a balanced and enjoyable events calendar for its residents. To support and develop a long-term approach to the scheduling of events, eligible events can qualify for a long-term agreement (LTA) with the City.
Eligibility
In order for an organization to be eligible for consideration of a long-term agreement, the event(s) must meet at least three of the following:
• The event(s) must qualify as an Impact Level II or III (per the Impact Worksheet), and at least one of the following:
o Have a combined estimated total of 5,000 people in attendance; or o The event must be at least two (2) consecutive days (including setup and teardown). • Have held its event in Hermosa Beach for at least three consecutive years • The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses; and • The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community.
• The event can demonstrate:
o A community benefit; or
o A positive economic impact as a result of the event.
Event producers will be requested to demonstrate a positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship; • The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community; • The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need.
Event producers will be requested to demonstrate a positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.
Upon request of an organization whose event does not satisfy one or more of the above eligibility criteria, the City Council may authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide.
Term Limits
LTA’s shall be for no less than two (2) years but shall not exceed a maximum of three (3) years unless otherwise determined by the City Council.
Procedures
The following steps are required to guide the development and implementation of an LTA:
1. Submittal of an LTA Application and corresponding letter to the Community Resources Department demonstrating how the organization meets the criteria.
2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.
3. Review and approval by the City Council to begin LTA negotiations with City staff.
4. LTA negotiations and development.
5. Presentation of the final LTA to the City Council for approval.
Obligations
Organizations whose event(s) are approved through an LTA are required to provide a formal presentation to the Parks, Recreation, and Community Resources Advisory Commission at one of its regular monthly meetings no more than 60 days prior and 60 days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes.
Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025
Organization Event Event Description Event Dates
(Including Set-up/Tear-down)
Annual Fees
Payable to the City
Annual Fees
to be Waived
Amateur
Athletic Union
(AAU)
AAU Hermosa
Beach
Championships
Junior volleyball
tournaments on the
north and south of
the Pier
Setup: July 12, 2024
Event: July 13, 2024 - July 19, 2024
*Setup: June 30, 2025 and July 24, 2025
Event: July 1, 2024 - July 3, 2025 and
July 25, 2025 - July 27, 2025
*Pending staff approval
Direct Costs: $201 plus Parking and
City Staff/Services
Direct Costs: $685
Amplified Sound: $201 Application: $685
Parking: TBD
City Staff/Services: TBD
Indirect Costs: $6,000 plus Daily
Setup/Teardown
Category I (Non-profit): $2 per participant
x maximum of 500 participants per day x
6 event days = $6,000
Setup/Teardown: $310 x one setup day in
2024 = $310. Two setup days in 2025 =
$620
Mychal’s
Learning
Place
California Great
Santa Stroll
5K run, walk, or
stroll along the
Strand to benefit
Mychal's Learning
Place with
participants dressed
in Santa Suits
December 14, 2024;
December 13, 2025; and
December 12, 2026
Direct Costs: $201 plus Parking and
City Staff/Services TBD
Direct Costs: $685
Amplified Sound: $201 Application: $685
Parking: TBD Indirect Costs: $13,697
City Staff/Services: TBD Pier Plaza Use: $13,697
Indirect Costs: $3,270
Category II: $3,270
Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025
Organization Event Event Description Event Dates
(Including Set-up/Tear-down)
Annual Fees
Payable to the City
Annual Fees
to be Waived
Great Autos
of Yesteryear
Classic Car
Show
Classic cars from all
eras featured on Pier
Plaza
May 4, 2024;
May 3, 2025; and
May 2, 2026
Direct Costs: TBD Direct Costs: $685
City Staff/Services: TBD Application: $685
Indirect Costs: $13,697
Pier Plaza Use: $13,697
The Jewish
Community
Center
Chanukah
Community
Celebration
Music, entertainment,
family-friendly
activities, and lighting
of the menorah
December 23, 2024 - January 3, 2025;
December 10 - 23, 2025; and
December 2 - 14, 2026
Direct Costs: $201 plus City
Staff/Services TBD
Direct Costs: $685
Amplified Sound: $201 Application: $685
City Staff/Services: TBD Indirect Costs: $13,697
Pier Plaza Use: $13,697
Epic Days
Foundation,
INC.
Epic Days Beach day adventure
activities for children
and young adults with
special needs
May 18, 2024 - May 19, 2024 and August
17, 2024 - August 18, 2024; CANCELLED
May 17, 2025 - May 18, 2025 and August
16, 2025 - August 17, 2025; and
May 16, 2026 - May 17, 2026 and August
15, 2026 - August 16, 2026
Direct Costs: $201 plus Parking
TBD
Direct Costs: $685
Amplified Sound: $201 Application: $685
Parking: TBD
Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025
Organization Event Event Description Event Dates
(Including Set-up/Tear-down)
Annual Fees
Payable to the City
Annual Fees
to be Waived
Fine Arts
Group of
Hermosa
Beach
Fine Arts
Festival
Artists’ booths, a
student art exhibit,
face painting, and art
activities for kids on
the Community Center
Lawn
June 7, 2024 - June 9, 2024;
June 6, 2025 - June 8, 2025; and
June 12, 2026 - June 14, 2026
Direct Costs: Parking TBD Direct Costs: $685
Parking: TBD Application: $685
Indirect Costs: $11,107
Category III: $3,599 x 3 event
days = $10,797
Setup/Tear-down: $310
Hermosa
Beach
Education
Foundation
Hearts of
Hermosa
Annual fundraiser for
the Hermosa Beach
Education Foundation
including an auction,
dinner, drinks, and
dancing in the
Community Center
parking lot
March 22, 2024 - March 24, 2024;
March 28, 2025 - March 30, 2025; and
March 27, 2026 - March 29, 2026
Direct Costs: $201 plus Parking
and City Staff/Services TBD
Direct Costs: $685
Amplified Sound: $201 Application: $685
Parking: TBD Indirect Costs: $4,219
City Staff/Services: TBD
Category III: $3,599
Setup/Tear-down: $310 x 1
setup day and 1 teardown day
= $620
International Surf Festival Physical fitness
activities with events
across the four South
Bay beach cities
July 31, 2024 - Sunday, August 5, 2024;
July 30, 2025 - August 4, 2025; and
July 29, 2026 - August 2, 2026
Direct Costs: $201 plus Parking
TBD
Direct Costs: $685
Amplified Sound: $201
25% of Parking: TBD Application: $685
Indirect Costs: $11,727
Category III: $3,599 x 3 event
days = $10,797
Set-up/Tear-down: $310 x 2
setup days and 1 teardown
day = $930
Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025
Organization Event Event Description Event Dates
(Including Set-up/Tear-down)
Annual Fees
Payable to the City
Annual Fees
to be Waived
Junior
Volleyball
Association
(JVA)/Beach
Volleyball
Clubs of
America
(BVCA)
JVA/BVCA
Hermosa
Beach National
Championships
Junior volleyball
tournaments
Set-up: July 6, 2024
Event: July 7, 2024 - July 11, 2024
*Set-up: July 5, 2025
Event: July 6, 2025 - July 10, 2025
*Pending staff approval
Direct Costs: $201 plus Parking
and City Staff/Services TBD
Direct Costs: $685
Amplified Sound: $201 Application: $685
Parking: TBD
City Staff/Services: TBD
Indirect Costs: $5,310
Category I (Nonprofit): $2 per
participant x maximum of 500
participants per day x 5 event days
= $5,000
Setup/Teardown: $310
Friends of
the Parks
Pets in the
Park,
and Pumpkins
in the Park
Free community
events
May 4, 2024; CANCELLED
May 3, 2025; and
May 2, 2026
October 19, 2025;
October 11, 2025;
and October 10, 2026
Direct Costs: Parking TBD Direct Costs: $1,370
Parking: TBD Application: $685 x two events
Friends of
the Parks
Movies at the
Beach
Free community event TBD – In negotiations TBD TBD
Attachment 2: Current Long-term Agreements
Fees are calculated with the fees listed in the Master Fee Schedule effective December 1, 2024 to November 30, 2025
Organization Event Event Description Event Dates
(Including Set-up/Tear-down)
Annual Fees
Payable to the City
Annual Fees
to be Waived
Shakespeare by the Sea Shakespeare plays in
the park
July 10 - 11, 2024;
July 9 - 10, 2025; and
July 8 - 9, 2026
None Direct Costs: $886 plus
Parking and City Staff/Services
TBD
Application: $685
Amplified Sound Permit: $201
Parking: TBD
Note: The City provides $7,500 in
monetary support
Skechers
Foundation
Skechers
Pier to
Pier
Friendship
Walk
A walk along the Strand
to benefit the
Friendship Foundation
and public education
October 20, 2024;
October 19, 2025; and
October 18, 2026
Direct Costs: Parking TBD Direct Costs: $685
Parking: TBD Application: $685
Indirect Costs: $6,544
Daily Category IV: $6,544
Spyder Surf
Shops
Spyder
Surf Fest
A festival on Pier Plaza
with a fashion show,
surf industry vendor
booths, and giveaways
and prizes as part of
the Surfers Walk of
Fame Weekend
April 27, 2024;
April 26, 2025; and
April 25, 2026
Direct Costs: $201 plus Parking
and City Staff/Services TBD
Direct Costs: $685
Amplified Sound: $201 Application: $685
Parking: TBD Indirect Costs: $13,697
City Staff/Services: TBD Pier Plaza Use: $13,697