SP-14
deviations from the original schedule shall be explained. Progress payments will be withheld pending receipt of any outstanding reports.
6-4.3 Payment for Delays.
To the furthest extent permitted by law, replace the entire subsection with the following:
In compliance with the provisions of California Public Contract Code § 7102, the Contractor will be compensated for damages incurred due to delays in completing the Work due solely to the fault of the City, where such delay is unreasonable under the circumstances and not contemplated by the parties. The Contractor and City agree that determining actual damages is impracticable and extremely difficult. As such, the Contractor shall be entitled to the appropriate time extension and to payment of liquidated damages in the sum of $1,200 per Day of delay in excess of the time specified for the Completion of the Work. Such amount shall constitute the only payment allowed and shall necessarily include all overhead (direct or indirect), all profit, all administrative costs, all bond costs, all labor, materials, equipment and rental costs, and any other costs, expenses and fees incurred or sustained as a result of such delay. The Contractor expressly agrees to be limited solely to the liquidated damages for all such delays as defined in this subsection. 6-9 LIQUIDATED DAMAGES.
Add the following:
The amount of liquidated damages is hereby amended to $1,200 for each consecutive calendar day.
SECTION 7 – MEASUREMENT AND PAYMENT.
7-3 PAYMENT.
7-3.2 Partial and Final Payment.
Replace the entire subsection with the following:
The closure date for periodic progress payments shall be the twenty-fifth day of each month. Authorization to pay is commonly received on the tenth day of the following month.
However, payments will be withheld pending receipt of any outstanding reports required by the Contract Documents.
7-3.4 Mobilization.
Replace the entire subsection with the following:
Mobilization shall include all site visits; preparation of all submittals; BMPs; obtaining all permits, insurance, and bonds; video recording of the site existing conditions; moving onto the site all materials and equipment; set up of any temporary facilities (e.g. sanitary facilities, parking, construction water, equipment and materials staging area, fencing); distribution of all notification materials; removal of same at completion of the work; site cleanup; and other work as required to perform and complete the work.
No material, equipment, or vehicles to be left overnight on sidewalks or streets.
A minimum of one week prior to the start of construction, the Contractor shall video record all
SP-15
areas where construction is to take place. Such video recordingsshall be provided to the Engineer before construction commences. These video recordings shall serve as a record of the existing conditions for disputes arising from restoration and should therefore be taken along the line of construction and site access and staging areas at sufficient detail as necessary to clearly depict details of existing conditions. Video recordings shall document existing sidewalks, and adjacent conditions. The video recordingsshall be on two USB copies and given to the Engineer. All video recordings shall be indexed and catalogued in such a manner that each photographed area is readily identifiable and shall also indicate the date and time (hour, minutes, and seconds) on which the recording was made. The Contractor shall also video record any unusual conditions encountered during construction that are not already a matter of photographic record. In any areas where existing conditions cannot be determined by means of video recording, the area shall be restored as approved by the Engineer at Contractor's expense. All video recordingsshall become the property of the City.
Mobilization shall consist of preparatory work and operations including, but not limited to, those necessary for the movement of personnel, equipment, materials and incidentals to the project site necessary for work on the project and for all other work and operations which must be performed or costs incurred including bonds, insurance, construction permits and/or permit riders as may be required by law, and financing prior to beginning work on the various contract items on the project site.
Mobilization shall also include the cost, time and labor to move the necessary construction equipment to and from the job site, supervisory time on the job by the Contractor's personnel to keep the construction site in a safe condition and all other related work as required for all nonworking days during the course of construction. Contractor is responsible for securing an adequate storage site for equipment and materials.
Mobilization shall include any work shown on the plans, including removal and/or relocation of an item of work shown on construction documents, which has no corresponding bid item for said work. It shall also include removal of vegetation, removal and/or modifications to the existing planters, wall, fences, gates within the project area, on private properties and within the public right of way as shown on the construction documents. Full compensation relating to that work, including the furnishing of labor and materials, and the disposal of materials shall be included herein.
Mobilization shall include furnishing water required for the construction work; installation and removal of necessary temporary construction fence ( including screen), protection of utilities, trees, fences, walls, landscaping, and other facilities; and the relocations as shown on the plans. All complaints received by the City associated with the construction alleging damage to private property and vehicles shall be responded to by the Contractor within one working day of notification. Failure to comply with this provision may result in a penalty of one hundred and fifty dollars ($150.00) per occurrence.
The Contractor shall have on the work site at all times, as its agent, a competent superintendent capable of reading and thoroughly understanding the plans, specifications, other related documents, and directions from the Engineer.
Contractor shall confine his operations and work area within the project area. No encroachment into private property will be permitted without the prior written consent of the property owner.
SP-16
Obtaining this consent will be the responsibility and the costs of the Contractor. Material shown on the plans or designated in the Special Provisions which is to be used in the reconstructed work and which has been damaged or destroyed as a result of the Contractor’s operations shall be repaired or replaced at the option of the Engineer by the Contractor at the Contractor’s sole expense.
The Contractor shall provide personnel to keep the construction site in a safe condition at all times, including non-working hours. Mobilization shall include scheduling and phasing of the work per the requirements of the City. The Contractor shall coordinate all construction activities with the City.
Payment for mobilization shall be per the Lump Sum (LS) price bid not exceeding 5% of the total bid amount for the project and shall include obtaining and paying for all bonding, insurance, business licenses and permits, as required for entire project, from the City of Hermosa Beach and all related agencies including but not limited to utility companies and private and public agencies.
The City of Hermosa Beach will waive its permit fee.
The Contractor shall comply with the requirements specified by each license or permit.
Compensation also includes furnishing a crew to pothole at the discretion of the Engineer. Progress payments for this item shall be paid in accordance with the completion percentage of the project and shall include the costs of such mobilization and administration for the entire contract period.
Add the following subsection:
7-3.9 Work Performed Without Direct Payment.
Tools and materials of any class for which no price is fixed in the Proposal, it shall be understood that such work, equipment, labor, tools and materials shall be provided without extra charge, allowance, or direct payment of any kind. The cost of performing such work or furnishing such equipment, labor, tools, and materials shall be included in the lump sum bid item in the Proposal and no additional compensation will be paid therefor.
7-4.2 Basis for Establishing Costs.
7-4.2.1 Labor.
Replace the entire subsection with the following:
The costs of labor will be the actual cost for wages of workers performing the extra work at the time the extra work is done, plus the employer payments of payroll taxes, health and welfare, pension, vacation, apprenticeship funds, and other direct costs, resulting from Federal, State, or local laws, as well as assessments or benefits required by collective bargaining agreements. 7-4.3 Markup
7-4.3.1 Work by the Contractor.
Replace the entire subsection with the following:
An allowance for overhead and profit shall be added to the Contractor’s costs and shall constitute the full and complete markup for all overhead and profit on extra work performed by the Contractor. The Contractor shall also be compensated for the actual increase in the
SP-17
Contractor’s bond premium caused by the extra work. The markup shall be:
a. Labor – 20%
b. Materials – 15%
c. Tool and Equipment Rental – 15%
d. Other Items – 15%
7-4.3.2 Work by a Subcontractor.
When any of the extra work is performed by a subcontractor, the markup shall be applied to the subcontractor’s costs. An allowance for the Contractor’s overhead and profit shall be added to the sum of the subcontractor’s costs and markup and shall constitute the full and complete markup for all overhead and profit for the Contractor on work by the subcontractor. For Contractor markup of subcontractor’s costs, the allowance shall be 10% on the first $2,000 or portion thereof and 5% on costs in excess of $2,000.
7-6 PAYMENT FOR PROJECT BID ITEMS.
7-6.1 Traffic Control and Public Safety.
The Contractor shall provide and maintain all construction area traffic controls in accordance with Part 6 of the Standard Specifications for Public Works Construction, the latest version of the California Manual on Uniform Traffic Control Devices (CA MUTCD), and Work Area Traffic Control Handbook (WATCH), and as noted herein. All necessary traffic control devices shall be in place prior to the start of work on a project section.
The Contractor shall so conduct his operations as to offer the least possible obstruction and inconvenience to public traffic. Every effort shall be made to provide a clear and unobstructed view of all traffic control signs, signals, and markers.
The Contractor shall maintain access for emergency vehicles at all times. The Contractor shall maintain a 24-hour emergency service to remove, install, relocate, and maintain warning devices and shall furnish to the Engineer names and telephone numbers of three persons responsible for this emergency service. In the event these persons do not promptly respond when notified, or it becomes necessary to call other forces to accomplish emergency service, the Contractor will be responsible for any cost incurred.
All existing permanent traffic control signs, barricades, and devices shall remain in effective operation unless a substitute operation is arranged for and approved by the Engineer. In the event that a temporary traffic control device or sign conflicts with a permanent one, the Contractor shall cover the permanent device to eliminate the conflict.
Prior to the start of each workday, the Contractor shall perform all necessary work incidental to and commensurate with the proper signing, detouring, barricading, etc., heretofore and hereinafter specified that is required for that particular day's schedule of operations. No construction shall be permitted until such signing and detouring operations have been completed.
The Contractor may post "Temporary No Parking" signs only after notifying and receiving approval from the Engineer. Type of sign, method, and location of such posting shall conform to the California MUTCD sign chart. The Contractor shall be required to provide and maintain all necessary flag persons, barricades, delineators, signs, flashers, and any other safety equipment as
SP-18
set forth in the latest publication of the California MUTCD, or as required by the Engineer to ensure safe passage of traffic (vehicles, pedestrians, cyclists, etc.).
The Contractor shall submit a traffic control and phasing plan for approval prior to beginning construction. No work shall commence on a phase until the previous phase is completed unless approved by the Engineer. The Contractor shall include these sequences in their work progress schedule to be submitted. The Contractor shall provide written notification to all businesses and residents near the construction one week prior to the work start date. The notice shall be prepared by the Contractor, approved by the City, distributed by the Contractor, and will include a preliminary schedule, name of the job superintendent/foreman and a telephone number where they can be reached 24 hours a day in case of emergency.
The cost for all project noticing will be included in the price of the traffic control. Failure or refusal by the Contractor to comply with the above requirements shall be sufficient cause for the Engineer to order the work done by City forces and for all costs thereof to be borne by the Contractor.
This item shall also include non-skid steel plates and temporary AC including installation and removal; all associated temporary signing and striping; flashing arrow signs; flagging and/or flagger costs; and other items as requested by the Engineer to safely complete the work.
Should the Contractor appear to be negligent in furnishing warning and protective measures as above provided, the Engineer may direct attention to the existence of a hazard, and the necessary warning and protective measures shall be furnished and installed by the Contractor, at their expense. Should the Engineer point out the inadequacy of warning and protective measures, such action on the part of the Engineer shall not relieve the Contractor from responsibility for public safety or abrogate its obligation to furnish and pay for these devices.
The Contractor shall provide access as required to accommodate special circumstance at any residence including access for disabled, impaired, special medical needs, etc.
Payment for Traffic Control and Public Safety shall be made per contract unit price per Lump Sum and shall include full compensation for furnishing all labor, materials, tools, equipment and incidentals and for doing all the work involving placing, removing, storing, maintaining, moving to new locations, replacing and disposing of the components of traffic control system as specified in the SSPWC and these specifications, and as directed by the City. 7-6.3 Temporary Construction Fencing.
It shall be the Contractor’s responsibility to secure the entire limit of the work site with temporary construction fencing including installation of windscreen material. The fencing limits and layout are subject to approval by the Engineer. Temporary construction fencing shall be equipped with green privacy screen material.
Payment for Temporary Construction Fencing shall be included in cost of other items of work and no additional compensation will be allowed thereof.
7-6.4 Bid items 1 through 41 per Project’s Bid Schedule The price paid for the work items listed in the Bid Schedule shall include full compensation for furnishing the labor, material, tools and equipment and doing all of the related and incidental work involved to complete the work per the plans, specifications and contract documents. Contractor
SP-19
will include the cost of work not listed but necessary to complete the project designated in the Contract Documents in the various listed work items on the Bid Form.
The General Provisions and specifications which are not listed in the schedule of work items of the bid form are, in general, applicable to more than one listed work item, and no separate work item is provided thereof. Include the cost of work not listed, but necessary to complete the project designated in the contract documents, in the various listed work items of the bid form. This shall include, but not be limited to, keeping a neat and orderly work site, free of trash, and based on the City’s site inspections, the City shall back-charge the Contractor for any remedial trash pickup determined to be required by the City.
The bids for the work are intended to establish a total cost for the work in its entirety. Should the Contractor feel that the cost for the work has not been established by specific items in the bid form, he shall include the cost for that work in some related bid item so that his proposal for the project does reflect his total cost for completing the work in its entirety.
Work for bid schedule items shall be constructed per the plans, specifications and contract documents, complete-in-place.
SECTION 9 – SPECIFIC CONDITIONS.
9-1 Work Area
9-1.1 Work Area Access
The subject work area is located in the heart of Hermosa Beach downtown. The contractor shall make every effort to minimize impact on the adjacent and nearby businesses and pedestrians.
Moreover, a portion of the parking structure’s lower level is dedicated for use by patrons of the Beach House Hotel. Contractor shall sequence its work in such a manner so to minimize the duration for completing the necessary work in the parking structure’s lower level. 9-1.2 Work Area Maintenance
Contractor is only allowed to work between 8 AM and 5 PM - Mondays through Fridays. The City will continue to use the parking structure during restoration. Contractor must phase and arrange work to maintain access at all times to all areas that are not under construction for both vehicles and pedestrians. The contractor is responsible for collection and removal of all construction debris on a daily basis and the site shall be left in a neat and orderly condition, satisfactory to the City. The contractor is responsible for protecting adjacent structures, landscaping, and other surfaces and items which could be affected by the work. 9-1.3 Contractor’s Temporary Facilities
Contractor will be allowed to utilize an area approximately 400 square feet in size within the Parking Structure as approved by the Engineer. All materials left in the area overnight is to be fenced off.
SP-20
9-2 Construction Management Software
9-2.1 Procore Software
The contractor shall use the Procore construction management software (with account for the project made available by the City at no additional cost) for various construction management activities related to the project including but not limited to submission of schedules, project material submittals, and RFIs. Project documents including plans and specifications will also be made available on Procore for the contractor’s use for the duration of the project.
SP-21
EXHIBIT “A” – SCHEDULE OF PERFORMANCE
CITY OF HERMOSA BEACH
CIP No. 699
PARKING STRUCTURE LOT “C” IMPROVEMENTS
SECTION 1. BEGINNING OF WORK, TIME OF COMPLETION
1. Attention is directed to the provisions of Section 6-1 ("Construction Schedule and Commencement of the Work"), Section 6-1.1 ("Construction Schedule"), and Section 6-9 ("Liquidated Damages"), of the State Specifications, and these Provisions.
2. The Contractor shall complete work within thirty-five (35) working days after receiving the "Notice to Proceed".
3. The Contractor and its securities will pay the sum of one thousand two hundred dollars ($1,200) as liquidated damages for each working day of delay in the performance of the work in this agreement and as shown on the plans.
SP-22
EXHIBIT “B” – SOLID WASTE REPORTING
CITY OF HERMOSA BEACH
CIP No. 699
PARKING STRUCTURE LOT “C” IMPROVEMENTS
SOLID WASTE REPORTING
Pursuant to the California Integrated Solid Waste Management Act of 1989, the City is required to report the amount of solid waste generated within the City and the disposal of that waste with the ultimate required goal of being a reduction of at least 50% in the amount of solid waste being disposed in landfills. To permit the City to comply with this State law, the contractor is required to complete the Solid Waste Report form, a copy of which is included in these special provisions.
The report includes a summary of the solid waste generated by the project, a summary of solid waste disposed of at class III landfills and a summary of solid waste diverted form disposal through recycling and re-use. The contractor may use a self-generated report format that includes all of the information included on the City form.
The report shall be filed with the City after project completion and prior to final payment. If the project time span includes more than one calendar year, a separate report is required for the solid waste in each calendar year. A report for a calendar year that does not coincide with project completion shall be filed with the City on or before January 31st.
Supporting documents to be submitted with the report shall include legible copies of weigh tickets, receipts, or invoices that specifically identify the job site location that generated the waste materials. If materials are taken to a location where weigh tickets, receipts, or invoices are not available, the contractor shall provide the documentation on its own company letterhead.
The contractor is encouraged to divert solid waste from disposal at landfills through recycling and re-use when possible while maintaining compliance with all other contract specifications and special provisions.
SP-23
SP-24
EXHIBIT “C” – CONSTRUCTION NOTICE TEMPLATE
COMPANY LETTERHEAD
NOTICE OF WORK/CONSTRUCTION
Name of Project Date of Notice
Dear Residents and Businesses (if applicable):
Provide a brief description of the work that is to be performed. Four to five sentences should suffice.
What: Provide a brief description of what
is happening. One sentence should suffice.
Start/Duration: When is the project
expected to start and how long is it
anticipated to take for it to be completed?
If there are different phases, indicate the
estimated time.
What to Expect: Will there be noise? Will
there be flaggers directing traffic? Will
residents have access, or will it be a full
closure? Will parking be temporarily
blocked? Include enough details.
Equipment in Use: What kind of
equipment will be seen?
Working Hours: What are the working
hours and days?
Contact Information
Always include contact information for residents and business owners in case they have questions or concerns.
We apologize for any inconvenience and thank you for your patience. Sincerely, Contractor Name
Map detailing
what streets will
be closed.
SP-25
EXHIBIT “D”- HAUL ROUTES
1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity
ADDENDUM No. 1
CIP 699 – Parking Structure Lot “C” Improvements Project DATE: 2/3/2025
TO: All Prospective Bidders
Please note the following changes and/or additions to the Notice Inviting Bids for the project indicated above.
1. Refer to Notice INVITING BIDS
Delete the paragraph:
Notice is hereby given that the City of Hermosa Beach will receive electronic bids until 11:00AM on Wednesday, February 12, 2025, at which time the electronic bids will be publicly opened at the City Council Chambers at 1315 Valley Drive, Hermosa Beach, CA 90254 and posted on Planet Bids for CIP No. 699 Parking Structure Lot “C” Improvements Project
Replace with the following:
Notice is hereby given that the City of Hermosa Beach will receive electronic bids until 11:00AM on Wednesday, February 19, 2025, at which time the electronic bids will be publicly opened at the City Council Chambers at 1315 Valley Drive, Hermosa Beach, CA 90254 and posted on Planet Bids for CIP No. 699 Parking Structure Lot “C” Improvements Project
ADDENDUM ISSUED BY: _____________________________________ John Oskoui, Interim City Engineer
1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity
ACKNOWLEDGEMENT OF ADDENDUM No. 1
CIP 699 – Parking Structure Lot “C” Improvements Project Complete and sign this acknowledgement form. Enclose the original copy of the acknowledgement in your bid. Failure to do so may result in disqualification of your firm’s bid.
The undersigned acknowledges receipt of Addendum No. 1 dated February 3, 2025.
ATTEST: _____________________________________
Principal: _____________________________________
Address: _____________________________________
By: _____________________________________
Title: _____________________________________
1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity
ADDENDUM No. 2
CIP 699 Project
DATE: February 11, 2025
TO: All Prospective Bidders
Please note the following changes and/or additions to the Notice Inviting Bids, Construction Plans, Bid Schedule for the project indicated above.
1. Refer to Plans
Replace plan sheets R-501 and E-01 with the revised plan sheets included in - Revised Plans.
2. Refer to NOTICE INVITING BIDS
Delete the paragraph:
The overall duration of the project is thirty-five (35) working days. All bids must be
webpage at https://www.hermosabeach.gov/our-government/city-clerk/bidsand-proposals where you must first register as a vendor through our Planet Bids Portal. Contract Documents, plans, and specifications will be available for review on Planet Bids. All relevant materials shall be obtained from the link above.
Replace with the following:
The overall duration of the project is seventy-five (75) working days. All bids must be submitted electronically on Planet Bids Portal, accessible through the webpage at https://www.hermosabeach.gov/our-government/city-clerk/bidsand-proposals where you must first register as a vendor through our Planet Bids Portal. Contract Documents, plans, and specifications will be available for review on Planet Bids. All relevant materials shall be obtained from the link above.
3. Refer to Bid Schedule
1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity
4. Response to Questions 1 through 21
1. Can you verify if the poles are existing for the RSX3 fixtures on roof on sheet E-7?
Answer- The scope of work includes installation of new light fixtures on existing poles.
2. Answer-No Construction insurance is not required.
3. In regards to the 35 day completion time. In my opinion this project will take upwards of 120 days. Can the time be extended?
Answer-The work duration will be 75 Working days.
4. In Regards to the entrance repair there is a neon electrical box on the backside of the panel. What are we to do with it and the broken neon lighting attached to it?
Answer- The electrical box is to be protected and salvaged for reuse. If the electrical box is not in working condition, replace it in kind. The broken neon lights are not in the scope of work and are to remain as is.
5. What thickness would you like the new canopy cover?
Answer- Minimum 26 gauge.
6. How much area of the parking structure can be closed at onetime? Answer- The contractor shall submit a detailed phasing plan indicating the duration for closure of designated areas to be closed. The goal is to minimize closure duration of the ground level parking which is utilized by the hotel.
7. Bid item 25.1 shows a quantity of 2. Is this correct? When I looked in the pit I only remember seeing one. If there is a 2nd pump is it in the same pit? Answer- The listed quantity of two pumps is accurate. Refer to project plans Sheet PS-1.
8. Will the repair sequence be phased? How many parking spaces are available per sequence?
Answer-Contractor shall submit a detailed phasing and sequencing plan for City's approval.
9. Will shot blasting to surface prep be permissible?
Answer-Yes, shot blasting is permitted as described in the project specifications.
10.Does this quantity include concrete stair edge repair (detail 5.2) since it doesn't have its own bid schedule item
Answer-Bid Item #14 has been corrected beam repair-edge spall" to "concrete stair-edge spall Quantity is correct. .
11.Re: Stair Nosing Repair: Should the detail for this repair include casting in a new aluminum nosing material to match existing conditions? Answer- revised
Detail 3.10 -Sheet R-5-01.
12.What concrete cover requirements are to be met for patch repairs? Are we allowed to create a "bump" to achieve this demand?
1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity
Answer- A low-profile bump is acceptable to provide a minimum of 1/2 inch cover. Please follow detail 3.2 where additional concrete cover is required over exposed bars/tendons.
13.Please verify the type of sealant detail to be utilized at Stair #2 and elevator at the southwest corner of the garage. Should an additional detail be considered to include some expansion joint system?
Answer- Please refer to details 11.3 and 11.7 shown on Sheet R-502 .
14.Regarding "Inspect P/T Tendon anchorages: Observed quantities of theses grout pockets were approximately __. Please verify threshold for this expection (visible grout line). Does this include slab edges and beam ends? Answer- The quantity listed is for grout pockets with visible grout line. The majority grout pockets for repair are on the perimeter of the structure on exterior face of columns at the beam support locations. Some of the locations are at the beam end/slab edge such as southwest corner of the garage at the second level above stair #2.
15.Regarding "Install New Barrier Cable": Does this footage reflect the summation of each cable within the new 11-strand system? Answer- Correct, the footage is the summation of each cable within the new 11-strand system.
16.Regarding "Remove, Salvage, and Install Guardrail": Are we required to let down the PT tendons for this repair?
Answer-Removing the railing involves localized removal of concrete edges below railing posts. We do not anticipate any de-tensioning of PT tendons for this repair.
17.Are traffic markings expected to be removed and replaced in areas not receiving a new traffic coating.
Answer- Install new traffic marking throughout the parking structure.
18.Item 45.7 on the plans does not have a detail - located at stair 2 all levels Answer- Correct. This construction note pertains to the cleaning and painting of stair railings. For additional details, please refer to the technical provisions.
19.On Bid item 41, What is the electrical allowance?
Answerrefer to project plans Sheets PS-1, E-1 and E2 and project specifications.
Please note that installation of new light fixtures and related work as shown on project plans Sheets E-1 and Sheets E-3 through E-8 and project specifications is covered under Bid Item No.
20. On Plan page R-001 Work item 25.1 has a mechanical allowance and 30.1 has the electrical allowance. Please let us know what these items should be.
Answer- Please refer to project plan sheets PS-1, project specifications and guardrails and level transducer (including items listed on Sheet PS- per bid items 38 and 39 for furnishing all
required, labor, material, equipment and incidentals 38 and 39 and there shall not be additional compensation for completion of these items of work.
1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity
21.On plan page E-2 #1 . Single line diagram Key Notes state: "Test all circuit breakers and replace as necessary" As the quantities are unknown, can you put this into your electrical allowance?
Answer- The cost of completing all required electrical work per project plans and specification not listed as a separate bid item, shall be included in Bid Item No.41, lectrical Allowance .
ADDENDUM ISSUED BY: _____________________________________ John Oskoui, Interim City Engineer
ACKNOWLEDGEMENT OF ADDENDUM No. 2
CIP 699
Complete and sign this acknowledgement form. Enclose the original copy of the acknowledgement in your bid. Failure to do so may result in disqualification of your The undersigned acknowledges receipt of Addendum No. 2 dated February 11, 2025.
ATTEST: _____________________________________
Principal: _____________________________________
Address: _____________________________________
By: _____________________________________
Title: _____________________________________
1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity
- Revised Plan Sheets.
1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity
- Revised Bid Schedule.
1 of 2
City of Hermosa Beach
BID #25-001 | CIP No. 699
PARKING LOT C IMPROVEMENTS
# COMPANY COMPANY CONTACT
(If Applicable)
BID RECEIVED
DATE/TIME AMOUNT OF BID BID BOND 10% ADDENDUM 1 ADDENDUM 2
1. Howard Ridley Co., Inc.
3936 Chino Ave.
Chino, CA 91710
Jon
909-590-7415
[email protected]
02/19/2025
10:49:53 AM
$1,927,565.00 Yes No No
2. US Builders and Consultants
126 Desert Lotus
Irvine, CA 92618
Tamer Awad
714-317-8402
[email protected]
02/19/2025
10:59:09 AM
$2,640,017.00 Yes No No
3. Leonida Builders Inc.
32023 Crown Valley Road
Acton, CA 93510
Panagiotis Leonida
909-275-3354
[email protected]
02/19/2025
10:59:11 AM $1,568,326.25 Yes Yes Yes
4. Structural Preservation Systems
11800 Monarch St.
Garden Grove, CA 92841
Ian Murphy
657-566-3410
[email protected]
02/19/2025
10:59:47 AM $1,648,726.00 Yes Yes Yes
5. Applied Restoration Inc.
1965 Gillespie Way
Suite 104
El Cajon, CA 92020
Oscar Bianchi
310-951-6396
[email protected]
02/18/2025
4:59:17 PM
$1,776,457.00 No No No
6. Angelus Waterproofing & Restoration,
Inc.
17762 Metzler Lane
Huntington Beach, CA 92647
Michael Claus
562-941-7676 ext. 105
[email protected]
02/19/2025
10:22:43 AM
$1,370,678.50 Yes No No
7. Bedrock Group, Inc.
2222 Foothill Boulevard
Suite E531
La Canada, CA 91011
Estimating Dept.
818-378-8865
[email protected]
02/19/2025
10:24:50 AM
$2,835,455.00 Yes No No
BID #25-001 | CIP No. 699
PARKING LOT C IMPROVEMENTS
2 of 2
Opened By: Myra Maravilla Staff Present: Holly Honma, Andrew Nguyen, Jonathan Pascual, John Oskoui Attested:
City Clerk Signature: ___________________________ Date: ______________
8. Slater Waterproofing, Inc.
5577 Arrow Hwy
Montclair, CA 91763
Chad Gamell
951-531-3115
[email protected]
02/19/2025
10:42 AM $1,740,542.00 Yes Yes Yes
9. Armstrong Cal Builders Inc.
P.O. Box 249
Stanton, CA 90680
Shawn Salah
657-332-2300
[email protected]
02/19/2025
10:43 AM $1,987,752.00 Yes Yes Yes
10. MINAKO AMERICA CORPORATION
522 E. Airline Way
Gardena, CA 90248
Iman Mina
310-516-8100 ext. 103
[email protected]
02/19/2025
10:44 AM $2,182,050.00 Yes Yes Yes
2/24/2025
City of Hermosa Beach | Page 1 of 4
Meeting Date: May 13, 2025
Staff Report No. 25-PD-006
Honorable Mayor and Members of the Hermosa Beach City Council
PURCHASE OF POLICE DEPARTMENT VEHICLES
CEQA: This agreement has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and as such, is not a “project” subject to the requirements of the California Environmental Quality Act (CEQA) 14 Cal. Code Regs Section 15378. (Public Works Director Joe SanClemente)
Recommended Action:
Staff recommends City Council:
1. Authorize the purchase of two Polaris Ranger XP 1000s, through Sourcewell, or other cooperative purchasing program, to replace two Textron Utility Task Vehicles (UTVs), in an amount not to exceed $104,577; and
2. Appropriate $9,817 from the Asset Seizure/Forfeiture Fund to cover the increase in Polaris Ranger XP 1000 purchase costs; and
3. Authorize the purchase of two Toyota Tacomas, through the State of California’s General Services Department Statewide Contract for Fleet Vehicles, or other cooperative purchasing program, to replace a 2015 Nissan Leaf and a 2015 Ford CMAX, in an amount not to exceed $100,230.
Executive Summary:
The City of Hermosa Beach is committed to providing first-class services to the community. Fulfilling this commitment relies heavily on the availability of appropriate vehicles within the Police Department and its Community Services Division. There are four vehicles that are due for replacement. Staff diligently evaluated the City’s Clean Fleet Vehicle Purchasing Policy, vehicle availability, and the department’s operational needs to select the most appropriate replacement vehicles.
Background:
The Police Department and Community Services fleet vehicles are part of the inventory in the City’s Equipment Replacement Schedule. As part of the Fiscal Year 2024-25 budget process, staff requested the replacement of these four vehicles that surpassed their service life and are in need of rotation, as shown in the table below:
Year Model Division Years in Service
2018 Textron Recoil 4x4 Police 7
2018 Textron Stampede 4x4 Police 7
City of Hermosa Beach | Page 2 of 4
2015 Nissan Leaf Community Services 10
2015 Ford CMAX Community Services 10
Past Council Actions
Meeting Date Description Votes
October 10,
2017
The Police Department requested the purchase
of five vehicles, which included two Textron
UTVs. City Council authorized the purchase of all
five requests.
All Ayes (5-0)
(Massey, Duclos,
Armato, Petty,
Fangary)
June 11, 2024 City Council approved the budget for Fiscal Year 2024-25.
All Ayes (5-0)
(Massey, Francois,
Saemann, Detoy,
Jackson)
March 25, 2025 City Council approved Midyear Budget Review for Fiscal Year 2024-25.
All Ayes (5-0)
(Francois,
Saemann, Detoy,
Jackson, Keegan)
Discussion:
Police Department
The Police Department utilizes Utility Task Vehicles (UTVs) for patrol operations, including major and special events like the City of Hermosa Beach’s Beach Concerts, New Year’s Eve, 4th of July deployments, and volleyball tournaments. These specially equipped vehicles can navigate onto rugged environments and fit in smaller areas where patrol vehicles do not. UTVs are ideal for patrolling large crowds in events due to their maneuverability. Since these vehicles are capable of driving near the shoreline, officers assist the lifeguards with water rescues and enforcement. UTVs have also been used for mutual aid deployments with crowd control, fires, search and rescue and floods. They are an essential component to the Police Department’s fleet as Hermosa Beach contains a variety of terrain, from the beach front to the Greenbelt. UTVs offer officers a versatile option when responding to calls that are not typically in normal operational areas.
The Police Department seeks to replace two of their Utility Task Vehicles (UTVs) that are scheduled in the City’s Equipment Replacement Schedule and have reached the end of their useful service life and have become unreliable due to maintenance issues. Two Polaris Ranger XP 1000 would replace two Textrons that are currently used for special events, traffic control, and other specific tasks (Attachment 1). Staff recommends purchasing the two Polaris UTVs through cooperative purchasing Master Agreement 091024-PSI with Polaris through Sourcewell, or other cooperative purchasing agreement as necessary depending on vehicle availability and delivery schedule.
City of Hermosa Beach | Page 3 of 4
Community Services
The Community Services Division has two of its fleet vehicles that are scheduled in the City’s Equipment Replacement Schedule and have reached the end of their useful service life. The two new hybrid, 4-wheel drive Toyota Tacomas would replace one electric Nissan Leaf and one hybrid powered Ford CMAX that are currently used for parking enforcement and traffic control. Currently, the Community Services Division has two Toyota Tacomas that were purchased back in 2019 and have become a great addition to its fleet. The replacement of the Nissan Leaf and Ford CMAX with these two trucks would be beneficial for Community Service Officers (CSOs) due to its extra cargo space, truck bed, and 4- wheel drive capability. CSOs would be able to quickly respond to different types of calls for service, including but not limited to, traffic control, transportation of miscellaneous items/property for officers, animal control assistance, and parking enforcement. Staff recommends purchasing the two Toyota Tacomas through the State of California’s General Services Department Statewide Contract for Fleet vehicles through Freeway Toyota (Attachment 2) or other cooperative purchasing agreement as appropriate depending on availability.
Procurement Approach
Staff recommends purchasing the two Polaris UTVs through a cooperative agreement with Sourcewell. Sourcewell, formerly known as National Joint Powers Alliance, is a government agency, which establishes and provides nationally leveraged and competitively solicited contracts that can be utilized by member agencies. As a member agency of Sourcewell, the City of Hermosa Beach may utilize Sourcewell’s competitively bid cooperative purchasing agreement to ensure competitive pricing and expedite the procurement process.
On July 23, 2024, Sourcewell issued a Request for Proposals for Utility, Transport, Golf, and Recreation Vehicles with Related Accessories, Equipment, and Services. The RFP received 17 submissions. The selection committee evaluated each submission on its pricing, service delivery, marketing plan, and selection of equipment offered. Polaris Sales Inc. was awarded a contract on November 19, 2024, set to expire November 18, 2028.
Staff recommends purchasing two Toyota Tacomas using California’s General Services Department Statewide Contract for Fleet vehicles through Freeway Toyota; the contract is set to expire on April 30, 2027.
Per Hermosa Beach Municipal Code Section 3.12.140(E), purchases made through cooperative purchasing agreements, maintained by state, county, or other public agencies, are exempt from the City’s formal bidding procedures, allowing the City to expedite the procurement process while ensuring competitive pricing received in a formal bidding procedure completed by another public agency.
City of Hermosa Beach | Page 4 of 4
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.
Policies:
1.6 Long-term considerations. Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities.
Fiscal Impact:
The Polaris replacement for the two UTVs is budgeted in the FY 2024-25 Adopted Budget in the 715 Equipment Replacement Fund for $94,760. Due to increased costs, the updated cost for two UTVs is now $104,577. Staff will use available Asset Seizure/Forfeiture funds to cover the $9,817 increase in costs.
The total purchase cost for the Community Services division Toyota Tacoma vehicles is $100,230, while outfitting costs including equipment, painting, and badging are estimated at approximately $72,566 for a total of $172,796. Sufficient funds were budgeted in the FY 2024-25 Adopted Budget and at the FY 2024-25 Midyear Budget review in the 715 Equipment Replacement Fund for the purchase and outfitting of the two Community Services division vehicles.
Agreement Requests
Company Vehicle
Price
Outfitting
Costs
Current
Authorized
Amount
Modified
Request
Amount
FY 2024-2025
Budget Dept.
Account #
Total
Contract
Amount
Polaris $104,577 *included in
vehicle price
$94,760
$0
$0
$9,817
715-2101-5403
170-2101-5403
$94,760
$9,817
Freeway Toyota $100,230 $72,566 $172,796 $0 715-3302-5403 $172,796 Attachments:
1. Polaris Ranger XP 1000 Quote
2. 2025 Toyota Tacoma – Freeway Toyota
Respectfully Submitted by: Joanne Loeza, Management Analyst Concur: Landon Phillips, Police Chief
Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney
Reviewed by: Leo Zalyan, Interim Deputy City Manager
QUOTE
Polaris Sales Inc., Medina, MN 55340
[email protected]
Phone: 866-468-7783 Fax: 763-847-8288
www.polaris.com/gov
Name: GARRETT MCDERMOTT
Email: [email protected]
Phone: 7148722265
Fax:
Cage:
Tax ID#:
3FP69
123399383
41-1921490
Duns#:
Customer#: Hermosa Beach, CA 90254
Ship To:
Bill To: Hermosa Beach Police Department
Hermosa Beach, CA 90254
Freight Delivery Terms Payment
Terms
Payment
Methods
FOB Destination-CONUS
US Continental (CONUS) Only 180 Days Net 30
Visa
Mastercard
Wire Check
Item # QTY Description MSRP Discount
Price
Extended Install Amount
R25RSY99BK 2 RANGER Crew XP 1000
Northstar Edition Ultimate -
Stealth Gray - CA
$35,999.00 $33,691.80 $67,383.60 $0.00
2883979 2 Action - XP 1000's Deluxe
Emergency Light Kit
$8,531.99 $7,306.99 $14,613.98 $0.00
2883981 2 Action - XP 1000 100 W
Siren & PA System (works
with Deluxe light package
only)
$2,889.99 $2,475.05 $4,950.10 $0.00
9990007 2 Upgrade to Black Body
Panels
$649.99 $1,299.98 $300.00
2884217 2 Full-Size HD Rear
Brushguard
$464.99 $398.23 $796.46 $150.00
2883398 2 Crew Full-Size Rock Guard
w/Step
$429.99 $368.25 $736.50 $150.00
2889527 2 Rhino Rack Eyelet TieDowns (req. Rhino Rack) $52.00 $44.53 $89.06 $75.00
Contact Information
Contract Name: Polaris Direct
Contract #:
Expiration Date:
Quote Number: QUO-64717-T0S8P2
Revision #: 4
Date: 4/25/2025 11:19 AM
Quote Expires: 5/25/2025
Quote: Page 1 of 2
QUOTE
Polaris Sales Inc., Medina, MN 55340
[email protected]
Phone: 866-468-7783 Fax: 763-847-8288
www.polaris.com/gov
Freight Delivery Terms Payment
Terms
Payment
Methods
FOB Destination-CONUS
US Continental (CONUS) Only 180 Days Net 30
Visa
Mastercard
Wire Check
Item # QTY Description MSRP Discount
Price
Extended Install Amount
2889236 2 Full-Size Roof / Bed Rack
(Bed Rack for Crew) -
requires mount
$459.99 $393.95 $787.90 $75.00
2889235 2 Full-Size Cargo Bed Rack
Mount
$529.99 $453.90 $907.80 $150.00
2889241 2 Door Mounted Sideview
Mirrors
$179.99 $154.15 $308.30 $75.00
Comments: Eyelets require Rhino Rack and Mount for Bed.
Vehicle model year and color are subject to change dependent upon delivery date.
SUBTOTAL $91,873.68
INSTALL* $975.00
FREIGHT $3,000.00
TAX $8,728.00
TOTAL $104,576.68
Acceptance and Payment Information
If you would like to submit payment via credit card, please call (866) 468-7783 to process payment during our hours of operation from 8:30 AM to 4:30 PM CST Monday through Friday. We accept Visa, Mastercard & American Express.
To accept the above quotation, please provide a purchase order via email ([email protected]) and include the following:
• Bill to Address
• Billing Phone Number
• Ship to Address
• Point of Contact for Delivery
• Point of Contact E-Mail
• Point of Contact Phone
• Quote Number
• Alternate Point of Contact (Required)
• Do you have a loading dock, ramps, or forklift for offloading • Tax exempt form for state we are shipping (or inform if taxable) Quote: Page 2 of 2
FREEWAY TOYOTA
1835 Glendale Ave
Hanford, CA. 93230
City of Hermosa Beach PD 4/21/2025
540 Pier Ave
Hermosa Beach, CA. 90254
Attn: Joanne Loeza
As per your request for CA State Contract #1-22-23-20C Line Item #10 2025 Toyota Tacoma SR 4wd DC (7594) $36074.00
Upgrade to 2025 HY TRD SPORT (7530) $9131.00
Doc Fee $85.00
9.75% Sales Tax $4415.78
CA Tire Tax $8.75
Delivery to Hermosa Beach $400.00
Total $50,114.53 @ 2 =$100,229.06
Protect against future mechanical or electrical issues with Toyota Platinum Extra Care $0 Deductible 5 Years / 100,000 Miles $1130.00
6 Years / 100,000 Miles $1450.00
7 Years / 125,000 Miles $2145.00
Thank you for the opportunity to earn your business.
Patrick G Ireland
Government Fleet Manager
City of Hermosa Beach | Page 1 of 3
Meeting Date: May 13, 2025
Staff Report No. 25-CMO-037
Honorable Mayor and Members of the Hermosa Beach City Council
CONSIDERATION OF SECOND AMENDMENT TO AGREEMENT FOR CITY
PROSECUTOR SERVICES BETWEEN THE CITY OF REDONDO BEACH AND THE
CITY OF HERMOSA BEACH
(Acting City Manager Leo Zalyan)
Recommended Action:
Staff recommends City Council approve the Second Amendment to the Agreement for City Prosecutor Services between the City of Redondo Beach and the City of Hermosa Beach.
Executive Summary:
The Redondo Beach City Attorney has provided City Prosecutor Services to the City of Hermosa Beach for a flat monthly rate of $16,667.00 since October 1, 2014. On April 17, 2018, the two cities entered into a First Amendment to the Agreement which added quality-of-life legal services and amended the compensation to add the hourly rate of $175.00 for quality-of-life legal services. A Second Amendment to the Agreement is proposed to amend the scope of services and compensation for City Prosecutor Services beginning with Fiscal Year 2025–26.
Background:
Following the RFP process to solicit bids for City Prosecutor Services in 2014, four proposals were received and were opened on May 29, 2014. All four law firms were invited and participated in individual interviews on July 22, 2014 to further discuss their proposed plans. The two top ranked law firms were each invited to a final interview with City Manager Tom Bakaly on August 21, 2014. The City of Redondo Beach City Attorney was recommended based upon the overall approach to providing city prosecutor services.
The flat monthly rate of $16,667.00 was also the most cost-efficient proposal. The opportunity to meet Council goals through regional cooperation was also considered in the recommendation.
At its September 9, 2014 meeting, the City Council appointed the Redondo Beach City Attorney to provide City Prosecutor Services to the City of Hermosa Beach for a flat monthly rate of $16,667.00. On April 17, 2018, the two cities entered into a First Amendment to the Agreement which added quality-of-life legal services and amended the compensation to add the hourly rate of $175.00 for quality-of-life legal services.
City of Hermosa Beach | Page 2 of 3
Past Council Actions
Meeting Date Description Votes
September 9, 2014
Redondo Beach City Attorney
appointed to provide City
Prosecutor services for City of
Hermosa Beach for a flat
monthly rate of $16,667.00.
All Ayes (5-0)
(Barragan , Fangary, Petty,
Tucker, DiVirgilio)
Analysis:
The following amendment to the scope of services and compensation for City Prosecutor Services is proposed.
1. Scope of Services: The Scope of Services of the Agreement shall be amended to add the requirement that prosecutors provide Hermosa Beach’s City Manager and Police Chief a semi-annual report consisting of the number of reports received from the prosecutors, and the dispositions of the cases.
2. Compensation. The compensation shall be amended as follows:
Starting Fiscal Year 2025–26: flat monthly fee shall be $18,444; Starting Fiscal Year 2026–27: flat monthly fee shall be $20,412; Starting Fiscal Year 2027–28: flat monthly fee shall be $22,590; Starting Fiscal Year 2028–29: flat monthly fee shall be $25,000; and Starting Fiscal Year 2029–30: an annual increase of 5% each year thereafter.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Governance Element
Goal 4. A leader and partner in the region.
Policies:
4.3 Collaboration with adjacent jurisdictions. Maintain strong collaborative relationships with adjacent jurisdictions and work together on projects of mutual interest and concern.
Public Safety Element
Goal 5. High quality police and fire protection services provided to residents and visitors.
Policies:
City of Hermosa Beach | Page 3 of 3
5.1 Crime deterrence. Regularly evaluate the incidence of crime and identify and implement measures to deter crime.
5.7 Collaborate with neighboring jurisdictions. Cooperate and collaborate with neighboring jurisdictions and social services to maximize public safety and emergency services.
5.8 Nuisance abatement. Encourage Police Department review of uses which may be characterized historically by high levels of nuisance (noise, nighttime patronage, and/or rates of criminal activity) providing for conditions of control of use to prevent adverse impacts on adjacent residences, schools, religious facilities, and similar “sensitive” uses.
Fiscal Impact:
City Prosecutor services are currently budgeted in the City Prosecutor department budget for $200,004 for Fiscal Year (FY) 2024–25.
If approved, the amended annual service cost of City Prosecutor services will be budgeted as part of the FY 2025–26 adopted budget and in future City budgets.
Agreement Modification Request for
City Prosecutor Services
Current
Authorized
Amount
Modified Request Amount
Oct. 2014 -
Jun. 2025 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29
FY 2029-30
& each year
thereafter
Monthly Fee $16,667 $18,444 $20,412 $22,590 $25,000 5% increase Annual Service
Cost $200,004 $221,328 $244,944 $271,080 $300,000 5% increase Attachments:
1. 2014 Agreement for City Prosecutor Services
2. 2018 First Amendment to Agreement
3. Draft Second Amendment to Agreement
Respectfully Submitted by: Ann Yang, Executive Assistant Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney
Reviewed by: Leo Zalyan, Interim Deputy City Manager
SECOND AMENDMENT TO THE AGREEMENT FOR CITY PROSECUTOR
SERVICES BETWEEN THE CITY OF REDONDO BEACH AND THE CITY OF
HERMOSA BEACH
THIS SECOND AMENDMENT TO THE AGREEMENT FOR CITY PROSECUTOR
SERVICES BETWEEN THE CITY OF REDONDO BEACH AND THE CITY OF HERMOSA BEACH ("Second Amendment") is made between the City of Redondo Beach, a Chartered Municipal Corporation ("RB") and the City of Hermosa Beach, a California general law city (“HB”).
WHEREAS, on September 9, 2014, the parties entered into the Agreement for City Prosecutor Services whereby the Redondo Beach City Attorney is providing prosecution services to HB (the "Agreement"); and
WHEREAS, on April 17, 2018, the parties entered into a First Amendment to the Agreement (First Amendment”) which added quality-of-life legal services and amended the compensation to add the hourly rate for quality-of-life legal services; and WHEREAS, the parties desire to amend the scope of services and compensation.
NOW THEREFORE, in consideration of the promises and mutual covenants contained herein, and intending to be legally bound, the parties hereby agree to make the following amendment to the Agreement:
1. Scope of Services: The Scope of Services of the Agreement shall be amended to add the requirement that prosecutors provide HB’s City Manager and the Police Chief a semi-annual report consisting of the number of reports received from the police department for prosecutor review, the number of cases filed by the prosecutors, and the dispositions of the cases.
2. Compensation. The compensation shall be amended as follows:
Starting Year 2025: flat monthly fee shall be $18,444;
Starting Year 2026: flat monthly fee shall be $20,412;
Starting Year 2027: flat monthly fee shall be $22,590;
Starting Year 2028, flat monthly fee shall be $25,000; and Starting Year 2029: an annual increase of 5% each year thereafter.
3. No Other Amendments. Except as expressly stated herein, the Agreement shall remain unchanged and in full force and effect. The Agreement, the First Amendment and this Second Amendment constitute the entire agreement between the parties and supersede any previous oral or written agreement with respect to the subject matter hereof. In the event of any inconsistency between the terms of the Agreement, the First Amendment and this Second Amendment, the terms of this Second Amendment shall govern.
IN WITNESS WHEREOF, the parties have executed this Second Amendment in Redondo Beach, California, as of this 13th day of May, 2025.
CITY OF REDONDO BEACH CITY OF HERMOSA BEACH
_____________________________ _____________________________ James A. Light, Mayor Rob Saemann, Mayor
ATTEST: ATTEST:
_____________________________ _____________________________ Eleanor Manzano, City Clerk Myra Maravilla, City Clerk
City of Redondo Beach City of Hermosa Beach
APPROVED AS TO FORM: APPROVED AS TO FORM:
_____________________________ _____________________________ Joy A. Ford, City Attorney Todd Leishman, Interim City Attorney City of Redondo Beach City of Hermosa Beach
- 2 -
City of Hermosa Beach | Page 1 of 1
Meeting Date: May 13, 2025
Staff Report No. 25-CMO-038
Honorable Mayor and Members of the Hermosa Beach City Council
TENTATIVE FUTURE AGENDA ITEMS
Attached is the current list of tentative future agenda items for Council’s information.
The tentative future agenda provides a preliminary preview of topics planned for discussion at upcoming City Council meetings over a specified period, typically the next three months. The items listed in this document are "tentatively" scheduled, meaning they are subject to change and should not be considered final until the official agenda for each meeting is posted. This document is a work in progress and offers a glimpse into the City's priorities and planned discussions, allowing stakeholders to anticipate and prepare for potential topics of interest.
Key Features of a Tentative Future Agenda Document:
1. Tentative Schedule: Each agenda item is assigned a tentative date, indicating when it is expected to be discussed. These dates are provisional and may be adjusted based on various factors.
2. Work in Progress: The document is continuously updated as new items emerge, priorities shift, or additional information becomes available. This flexibility ensures City Council can address the most pressing issues in a timely manner.
3. Transparency and Communication: By publishing a tentative future agenda, the City aims to maintain transparency with residents, businesses, and other stakeholders. It helps the community stay informed about potential topics of discussion and provides an opportunity for public engagement and preparation.
4. Fluid Scheduling: The scheduling of agenda items is fluid until the official agenda for a specific City Council meeting is posted. Changes can occur due to various reasons, such as new developments, additional preparatory work required, or changes in workload or priority.
Attachment:
Tentative Future Agenda Items
May 7, 2025
Honorable Mayor and Members Regular Meeting of
of the Hermosa Beach City Council May 13, 2025
TENTATIVE FUTURE AGENDA ITEMS
MAY 27, 2025 @ 5:00 PM
INITIAL
DATE CLOSED SESSION: 1) Minutes 2) Conference with Labor Negotiator MAY 27, 2025 @ 6:00 PM
PRESENTATIONS
RECOGNIZING AMERICAN YOUTH SOCCER ORGANIZATION WESTERN STATE CHAMPIONS
RECOGNIZING MENTAL HEALTH AWARENESS MONTH
CITY MANAGER REPORTS
Police Chief Update
CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates
CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Cash Balance Report for March 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for March 2025
Administrative Services Director Ongoing
City Treasurer’s Report for March 2025 City Treasurer Ongoing Hermosa Beach Landscaping and Street Lighting District 2024-2025 Adoption of Resolutions Regarding the Engineer’s Report and Setting June 24, 2025, for a Public Hearing
Public Works Director Annual
Action minutes of the Public Works Commission Meeting of March 19, 2025 Public Works Director Ongoing Action minutes of the Planning Commission Meeting of May 20, 2025 Community Development Director Ongoing Line 109 Service Agreement renewal for FY 2025-26 with City of Redondo Beach
Community Development Director Staff Request
Apr. 15, 2025
Approval of the First Amendment to the Agreement between the City of Hermosa Beach and the Rotary Club of Hermosa Beach for Use of the Corner of 11th Street and Valley Drive for the Friday Farmers Market to Provide a One-year Extension
Community Resources Director Staff Request
May 7, 2025
Endorsement of Arakelian Enterprises, Inc’s (DBA Athens Services) Request for an Annual Rate Adjustment to the Maximum Rates for Solid Waste Services
Environmental Program Manager Annual
PUBLIC HEARINGS – 6:30 PM
Zone Text Amendment Community Development Director Council Direction Apr. 8, 2025
MUNICIPAL MATTERS
Capital Improvement Program Status Report Public Works Director Ongoing Adoption of the City of Hermosa Beach 2025 Local Hazard Mitigation Plan Emergency Management Coordinator
Staff Request
Apr. 30, 2025
Purchase of Mobile Barriers Police Chief Staff Request
Apr. 29, 2025
RFP Contract Amendments Community Development Director Staff Request Apr. 15, 2025
On-Sale Alcohol Review Process Community Development Director Staff Request Mar. 26, 2025
Parking Citations Fine Increase Administrative Services Director Staff Request May 1, 2025
ERP Implementation Consultant Award of Contract Administrative Services Director Staff Request May 1, 2025
Informational Item on Builders Remedy. (supported by: Francois and Keegan)
Planning Manager/Contract Attorney Council Direction
Mar. 25, 2025
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
2 TENTATIVE - THURSDAY, MAY 29, 2025 @ 6:00 PM
FY 2025–26 BUDGET STUDY SESSION
JUNE 10, 2025 @ 5:00 PM
INITIAL
DATE CLOSED SESSION
JUNE 10, 2025 @ 6:00 PM
PRESENTATIONS
PROCLAMATION DECLARING JUNE 2025 AS PRIDE MONTH IN HERMOSA BEACH
CITY MANAGER REPORTS
Police Chief Update
CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates
CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Los Angeles Fire and Ambulance Monthly Report for April 2025 Emergency Management Coordinator
Monthly
Action minutes of the Parks, Recreation and Community Resources Advisory Commission Meeting of May 6, 2025
Community Resources Director Ongoing
Update City’s Investment Policy Administrative Services Director Staff Request Apr. 17, 2025
PUBLIC HEARINGS – 6:30 PM
Adoption of Fiscal Year 2025-26 Budget Administrative Services Director Annual Public Hearing on the Annual Levy of Sewer Charges on the Property Tax Roll
Public Works Director Annual
Public Hearing to Review Delinquent Solid Waste Collection (Refuse) Charges for Consideration of Placing Said Charges on the Property Tax Rolls as a Special Assessment Affecting Only Those Properties with Refuse Bills Delinquent as of March 31, 2023
Environmental Program Manager Annual
MUNICIPAL MATTERS
Award of Professional Services Agreements for On-call Staff Augmentation Services
Public Works Director Staff Request
Apr. 28, 2025
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
3 JUNE 24, 2025 @ 4:00 PM
INTERVIEW FOR PARKS & REC COMMISSION APPLICANTS
JUNE 24, 2025 @ 5:00 PM
INITIAL
DATE CLOSED SESSION
JUNE 24, 2025 @ 6:00 PM
CITY MANAGER REPORTS
Police Chief Update
CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates
CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Cash Balance Report for April 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for April 2025
Administrative Services Director Ongoing
City Treasurer’s Report for April 2025 City Treasurer Ongoing Action minutes of the Planning Commission Meeting of June 17, 2025 Community Development Director Ongoing PUBLIC HEARINGS – 6:30 PM
Public Hearing on the Hermosa Beach Landscaping and Street Lighting District Fiscal Year 2025–2026
Public Works Director Annual
MUNICIPAL MATTERS
Capital Improvement Program Status Report Public Works Director Ongoing FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
NO MEETING JULY 8, 2025
(DARK)
4 PENDING NEW ITEMS
STATUS /
TENTATIVE MEETING DATE
(Updated 02/11/25)
Approval of the Municipal Lease Policy
Initiated by: Staff Request Jun. 12, 2018
Community Resources
Director
Awaiting professional building
assessment of the Kiwanis
Building, Rotary Building, and
Lawn Bowling Club to
determine the level of
maintenance, repairs, and
future upgrades that may be
needed and required by the
City.
Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization)
Initiated by: Council Direction Jul. 9, 2019
Public Works Director Council approved $25,000 in
the FY 2023-2024 Budget to
study the District rates and to
consider creating a new
supplemental district. The
study will seek to address the
annual operating deficit, so that
no further subsidies from the
General Fund or other
discretionary funds would be
required. The study should
include District-related
recommendations from the
Parks Master Plan, thereby,
shifting completion of the study
to FY 2024-25. The study is
anticipated to take
approximately 4 to 6 months to
complete pending staff
availability. If council agrees to
then advance the adjustment, it
will need to go to a citywide
ballot in compliance with
Proposition 218. The earliest
ballot would be in November
2026.
Public Records Request Guidelines
Initiated by: Staff Request Oct. 14, 2019
City Clerk In process.
Emergency Services Municipal Code Chapter 2.56 Update Emergency Management
Coordinator
Waiting for State to review
proposed language changes
Return to Council to discuss a full ban on tobacco sales and to include all available data related to other communities who have adopted complete bans Initiated by: Council Direction Jan. 28, 2020
Community
Development Director
BCHD will connect with
Councilmembers over time to
determine timing to bring this
back.
Consideration of licensing agreement/fees for use of City logo Initiated by: Council Direction Jun. 9, 2020
City Attorney The City will develop a
licensing agreement for
commercial uses of the City
logo as part of a comprehensive
Administrative Memorandum
(AM) on City Branding and
Logo Use by City Staff. City
staff will begin drafting the
AM after finalizing the City’s
style guide and filing its “Intent
to Use” trademark application
for the City logo with the
USPTO. As part of developing
a Licensing Agreement for the
Commercial Use of the City
Logo, staff will establish a
5 process for reviewing and
handling these requests. This
process will likely include the
negotiation of royalties and as
well as the preparation of a
staff report to obtain Council
approval to enter into the
agreement. Only after the City
receives the issuance of a
Notice of Allowance from the
USPTO can it begin approving
applications for commercial
uses of the logo.
Parks, Recreation, and Community Resources Advisory Commission Volleyball Court Use Subcommittee was formed to review all aspects of the beach volleyball courts located in the residential area Initiated: 2021
Community Resources
Director
The project scope was
expanded in late 2022 to
include a review of all aspects
of beach volleyball courts in
the commercial zone, between
10th and 15th Street. This
includes, but is not limited to,
a review of court inventory and
placement, best practice
research of volleyball court use
policies in surrounding cities,
court use policy development,
review of maintenance
practices, and review of court
personalization. Staff formed a
stakeholder group to work
alongside the subcommittee
and staff. Staff will complete
the review of court inventory
and placement, best practice
research, and formed a draft
court use policy pending
review by the subcommittee
and stakeholder group in the
first half of 2025.
Ordinance to regulate nuisance Outdoor Lighting
Initiated by: Staff Request June 3, 2021
Community
Development Director
This will be folded into the
zoning code update for when
we address general
development standards.
PLAN Hermosa 5-year check-in on milestones
(Supported by Massey, Campbell, Armato, Jackson)
Initiated by: Council Direction October 26, 2021
Community
Development
Director/Environmental
Program Manager
The next update to City
Council will be in 2026
Consideration of Non-Profit Grant Program
Initiated by: Council Direction March 9, 2022
Deputy City Manager This item can be considered as
part of the City’s budget
development.
Consideration of rules that would govern operation of off-sale alcohol establishments in downtown and consideration of queuing for on-sale alcohol establishments. (supported by Massey, Saemann and Detoy) Initiated by: Council Direction June 13, 2023
Community
Development/Police
Chief/Deputy City
Manager
Ordinance to be established to
address items.
Citywide Engineering and Traffic Survey and review of provisions in California Assembly Bill 43 that are anticipated to become effective on or about June 30, 2024.
Initiated by: Unanimous Council Direction July 25, 2023 Public Works Director Pending staffing availability
and completion of other
previously requested future
agenda items.
Review of Los Angeles Metro C Line (Green) Extension to Torrance (supported by Jackson, Detoy and Francois)
Initiated by: Council Direction September 26, 2023
City Manager Metro will begin filed work
and investigations in the project
area to collect info needed to
respond to public comments.
This work will begin on 2/5.
Additionally, Metro is
preparing the Final EIR to be
released in second half of 2025.
Consideration of a Revocation Policy for Parking Permits Related to ShortTerm Rental Violations Initiated by: Council Direction April 9, 2024
Community
Development Director
City Attorney has opined that
the connection between
residential parking permits and
short-term vacation rentals is
strained, enforcement is tough
6 due to the way certain
properties are held via
corporate entities, and if a
property is used as a STVR and
gets caught, banning them from
getting a residential parking
permit in the future would
seemingly vitiate future legal
use as a long term rental.
Consideration of City to cover initial cost to establish Tourism Improvement District (TID) to be reimbursed by Chamber of Commerce (supported by Detoy, Francois, and Jackson)
Initiated by: Council Direction June 25, 2024
City Manager Staff will meet with Chamber
staff in early March to gain
clarity on the details of this
request—whether
loan/investment to be paid back
through TID proceeds if
successful on the ballot?
Request Public Works Commission to review fines and other consequences involved with illegal tree removal and return to Council as an action item for discussion and deliberation. (supported by Saemann, Francois, Detoy) Initiated by: Council Direction August 13, 2024
Public Works Director Pending staffing availability
and completion of other
previously requested future
agenda items.
Informational Item: Review process by which the Public Works Commission provides input and oversight of the CIP list. (supported by Detoy and Jackson)
Initiated by: Council Direction September 10, 2024
Public Works Director Pending staffing availability
and completion of other
previously requested future
agenda items.
Explore Best Practices for Undergrounding. (supported by: Detoy, Saemann, and Jackson)
Initiated by: Council Direction November 12, 2024
Public Works Director Pending staffing availability
and completion of other
previously requested future
agenda items. Staff will also
need to request funding in the
future budget cycle to support
bringing in appropriate
consulting expertise on this
item.
Position on Metro Green Line Extension. (supported by: Francois, Saemann, and Keegan)
Initiated by: Council Direction March 11, 2025
City Manager Metro is currently performing
additional C Line surveys along
the ROW for the revised
environmental impact report
(EIR) until approximately April
2025 and expecting the
finalized report to be released
in the second half of 2025.
Council directed on 3/25/25 to
wait for the revised EIR to be
released before considering a
position.
Request to Modify a Previously Approved Shared Parking Plan (Park 25-01) to Accommodate the 4 Consolidation of Four Retail Tenants at 1601 Pacific Coast Highway Located in the (SPA-8) Zone (pulled from PC Action Minutes by: Francois, Keegan and Saemann)
Initiated by: Council Direction March 25, 2025
Community
Development Director