Statement of Qualifications (SOQ) 21
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
Agency: CITY OF TEMPLE CITY
Project: Blossom Walk Residential Development (Valuation $6 m). This development includes 24-unit condominiums and 4 single family homes.
Transtech provided following services:
• Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
• Building Plan Check and Inspection.
• Engineering Plan Check and Inspection.
Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.
Agency: CITY OF WEST COVINA
Project: Medical Center Building (Valuation $20 m). This project is a new Medical Office Building of approximately 55,000 sf that will operate 24/7 providing a radiation
oncology department and infusion department.
Transtech provided following services:
• Establishing conditions of approval and coordination with the Planning Staff for the entitlement of the project.
• Building Plan Check and Inspection.
• Engineering Plan, Map Check and Inspection.
Transtech serves as the City’s Contract Building Official, City Engineer, City Traffic Engineer.
CIP PROJECT AND PROGRAM MANAGEMENT, CONSTRUCTION ENGINEERING AND INSPECTION SERVICES Transtech has experience in various types of projects, such as:
• Street Rehabilitation and Reconstruction
• Traffic Signal and Street Lighting
• ADA Improvements
• Water, Drainage, Sewer Improvements Bridges
• Parks and Playgrounds
• Parking Structures
• Community Centers Libraries
• City Halls
• Fire Stations
• Renovation of Historic Buildings
Transtech has extensive experience in providing services on similar projects. Few examples are listed below:
• Since 2013, Annual Street Rehab Program, City of Temple City ($15M) • Since 2019, Annual Street Rehab Program, City of West Covina ($10M) • Since 2018, Annual Street Rehab Program, City of South El Monte ($3M) • Since 2018, Annual Street Rehab Program, City of Cudahy ($5M) • Since 2015, Annual Street Rehab Program, City of Commerce ($24M) • Since 2019, Annual Street Rehab Program, City of Maywood ($2M) • FY 20/21 Annual Street Rehab Project, City of Placentia ($4.5M) • Riverside Dr Street Rehab Project, City of Chino ($7.5M) • El Prado Rd Reconstruction Project, City of Chino ($3M) • Roadway Improvements at Brewster, Agnes, Alberta, First, Franklin, City of Lynwood, ($7M) • 30 HSIP and ATP Projects for various Cities (Fed. Funded) ($30M) • 20 CDBG Projects for various Cities (Fed Funded)Projects ($20M) • Cactus/Nason Street Impr. and 135’ Span Bridge Project, City of Moreno Valley (SLPP Funded) ($20M) • Rte 71/Mission Bl Grade Separation Project, City of Pomona/Caltrans Oversight (Fed. Funded) ($25M) • Primrose Park, City of Temple City (State Prop 68 Funded) ($4M) • Almansor Park Improvements Project, City of Alhambra (CDBG Funded) ($2.5M) • 2 Fire stations and Fire Admin building City of Ontario ($72M) • 3 parking structures, City of Ontario (DB Delivery, $74M) • City Hall Structural Upgrades and Rood Replacement, City of Temple City ($4M)Rosewood Community Center, City of Commerce ($25M)
• Civic Center Library, City of Alhambra ($30M)
Statement of Qualifications (SOQ) 22
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
• RCTC Corona-Main Metrolink Parking Structure (Fed. Funded) ($25M) • San Bernardino Santa Fe Metrolink Parking Structure and Historic Santa Fe Depot Renovation ($25M) EXAMPLES OF STREET IMPROVEMENTS/INFRASTRUCTURE (TYPE A-ENGINEERING) PROJECTS:
Merced Avenue Greenway Improvements Phase I ($12M): The project is located in the City of South El Monte. Transtech provided CM/CI/Resident Engineer, Inspector, Office Engineer Services. The project included:
• Installation of Low Impact Development (LID) and (BMPs) within the street right-of-way that slow, capture, treat, and infiltrate storm water runoff. • Roadway resurfacing, reconstruction of concrete curb ramps, sidewalks, curb, and gutter.
The project also included outside funding, is managed in compliance with Caltrans Local Assistance Procedures Manual (LAPM).
The work included close coordination with utility companies due to extensive undergrounding work as well as public relations with business and residents.
Washington Boulevard Widening and Reconstruction Project ($40M): Transtech provided CM/CI/Resident Engineer, Inspector, Office Engineer Services. The project included widening and reconstruction of 2.7 miles of Roadway, Traffic Signals, Street Lighting, Landscape, Improvements at I-5 and at 710 Freeways ramps. The project was federally funded and was managed in compliance with Caltrans Local Assistance
Rosemead Boulevard Improvements Project ($20M): Located in the City of Temple City, this was a Federally Funded project. Funding also included METRO Measure R and Prop C Funds. Transtech provided Project, Program, Construction Management, Resident Engineer, Inspection, Federal Compliance, Labor Compliance and Office Engineer Services. The project included protected bike lanes, widening and reconstruction of 2 miles of roadway. The project was federally funded and was managed in compliance with Caltrans Local Assistance
Atlantic Boulevard Corridor Improvement Project ($20M): This was a Federally Funded project in the City of Commerce. Transtech provided turnkey services included construction management, resident engineer, inspection, office engineer, and funds coordinator. The project was a major street reconstruction and beautification project along Atlantic Boulevard which improved mobility for pedestrians, trucks, and vehicles as well as provided corridor beautification with landscaped medians and other elements.
Rte 71/Mission Bl Grade Separation Project ($40M): This project was a Federally Funded project located the City of Pomona and included construction of a bridge/grade separation. Transtech provided construction management, resident engineer, inspection, labor compliance and office engineer services.
Caltrans was the oversight/jurisdictional Agency.
Bogert Trail Bridge Widening Project ($5M): Located in the City of Palm Springs, this project was a Federally Funded project. Transtech provided construction management, resident engineer, inspection, labor compliance and office engineer services. The project involved bridge widening, retrofit, and beautification elements.
26th Street Rehab and Metrolink Station ($1M): This project was Federally Funded in the City of Commerce and included rehabilitation of 26th Street, and Metrolink Station parking lot rehab, station platform improvements, landscape and lighting. Transtech provided construction management, resident engineer, inspection, labor compliance and office engineer services.
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RFQ No. 25-001
ATP Citywide Crosswalk and Pedestrian Safety Improvement Project ($1.2M):
Located in the City of Cudahy, this project included safe routes to school pedestrian safety improvements near schools and pedestrian activity centers.
Transtech provided construction management, resident engineer, inspection, labor compliance and office engineer services.
EXAMPLES OF VERTICAL (TYPE B-BUILDING) PROJECTS:
Program Manager, Owner Rep, PM, CM services for various Projects in the City of Ontario:
2 Fire stations (DBB Delivery, $40M
o 1st FS completed, 2nd FS scheduled for completion by August 2025); Fire Admin Building (DBB Delivery, $32M, scheduled for completion by May 2026);
3 parking structures (DB Delivery, $74M
o 1st PS competed, 2nd PS scheduled for completion by August 2025, 3rd PS scheduled for completion by September 2026)
City of Whittier, Uptown Parking Structure ($12M): The project involved construction of a 4 story, 450 stall parking structure, and includes elements such as bicycle and motorcycle parking and provisions for future photovoltaic panels. The project was delivered as DBB. Transtech served as Construction Manager. This project is located in Whittier.
Renaissance Plaza ($15M): This project is located in the City of Alhambra and included a parking structure, 10 plex movie theater, retail, and plaza.
Transtech served as the City’s Building Official, Plan Checker and Inspector for this project including construction manager of the parking structure, public plaza, and other improvements.
Rosewood Community Center ($25M): Transtech was retained by the City of Commerce to take over the management of this multimillion-dollar facility which was 2 years behind schedule. Within 5 months, Transtech brought the construction to substantial completion level allowing the city to start the move-in process, and 2 months after, the facility was opened for public use.
City of Ontario, C-Block Parking Structure ($13M) (DB Delivery): Transtech provided project and construction management, and owner representative services. The project included construction 5 level, approximately 400 space parking structure
Riverside County Transportation Commission, Corona Main Street Metrolink Parking Structure and Pedestrian Bridge (25M): This project is in Corona and included 6 level, approximately 1,000 space parking structure, and a pedestrian bridge over railroad tracks. Transtech provided inspection and construction management services for the construction of this federally funded project.
City of Alhambra Civic Center Library Project ($30M): Transtech provided plan check, inspection, construction management, and owner representative services, the project included construction of a 45,000 SF Library with an underground parking garage.
Statement of Qualifications (SOQ) 24
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
City of San Bernardino Santa Fe Depot/Metrolink Parking Structure and Historic Santa Fe Depot Renovation Project ($25M): This project included The Parking Structure involved the construction of a 3-level parking structure for 350 cars. Historic Santa Fe Depot Renovation involved renovation for adoptive reuse of 60,000 sf historical Santa Fe Train Depot.
EXAMPLES OF PARK PROJECTS:
Ontario Great Park DB (Design-Bid-Build
Project). ($45M): Project is being
delivered under DBB delivery. Transtech is
City’s PM/CM
City of Temple City, Primrose Park ($4M,
Prop 68 Funding): Project included
constructing a new park with playground,
landscaping, parking lot, concrete plaza,
lighting, drainage, ADA.
City of Monterey Park, Citywide Parks
Improvement Project ($6.5M): Project
included playground, picnic shelters,
benches, ADA at 13 parks.
City of Commerce/Caltrans, I-5
Freeway/Washington Bl SB on and off
Ramps Landscape Improvements ($3M,
Federally Funded): Project included,
Landscape, Improvements at I-5 and at
710 Freeways ramps.
City of Alhambra, Almansor Park
Improvements Project ($2.5M): Project
included basketball courts, restroom
facilities, shade structure, drainage
systems, lightings, landscaping, walkways.
City of Cudahy, Soccer Field and Park
Improvements Project ($2M, CDBG
Funded): Project included new soccer
field with artificial turf, landscaping,
parking lot, concrete plaza, lighting,
drainage, ADA.
WATER, SEWER SD PROJECTS:
Project Name: State Street Water Treatment Facility Project (SRF/State Funded) (WA-212) Project Owner: City of Chino; Project Cost: $34.0m
Project includes construction of a centralized water treatment plant (WTP) at the City’s Reservoir 5 and Well 14 sites located on State Street and Benson Ave in the City of Montclair. The proposed project is anticipated to include cartridge filters, GAC, IX, and chlorination equipment for a total treatment capacity of 4,000 gpm. In addition, the project includes a 3,800 LF brine disposal pipeline connecting to the Non-recoverable Waste System operated by IEUA and LA County Sanitation, a connection to the City of Montclair sewer system, and a 7,000 LF raw water transmission main from Well 12 to the State Street site.
Services Provided: Project management.
Project Name: Well 17 Equipping Project (WA-214)
Project Owner: City of Chino; Project Cost: $4.0m
Project includes construction of water treatment equipment at City owned Well 17 facility, and related work.
Services Provided: Project management.
Project Name: Central Avenue and Dupont Avenue Water Mainline Replacement Project Project Owner: City of Chino; Project Cost: $4.5m
Project includes construction of new water mainline (6” to 18” PVC), service laterals, manholes, meters, valves and related waterline appurtenances, roadway rehabilitation, signage and striping improvements.
Services Provided: Project management and construction management.
Project Name: Eastside Water Treatment Facility (EWTF) Expansion Project (SRF/State Funded) (WA-19C) Project Owner: City of Chino; Project Cost: $15m
Project includes the expansion of the treatment capacity at the EWTF from 3,500 gallons per minute (gpm) to 7,000 gpm which includes pre-filters, Granular Activated Carbon (GAC) vessels, and an ion exchange system, construction of dual brine pipelines to convey the brine waste resulting from the treatment process from the EWTF to a lateral connecting to the Santa Ana Watershed Protection Agency’s Inland Empire Brine Line (IEBL).
Services Provided: Project management.
Statement of Qualifications (SOQ) 25
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
Project Name: Water Improvement at Nocolet, Cottonwood, George, 12th & 14th St Project Owner: City of Banning; Project Cost: $1.7m
Project includes construction of 5,000 linear feet water main (4” to 12” DIP), service laterals, manholes, meters, valves and related waterline appurtenances, roadway rehabilitation, signage and striping improvements.
Services Provided: Project management, construction management, construction inspection.
Project Name: Azusa Avenue Lift Station Construction
Project Owner: City of West Covina; Project Cost: $4.5m Project includes construction of a lift station on Azusa Avenue, and related appurtenances.
Services Provided: Project management.
TRAFFIC ENGINEERING SERVICES:
• City of Temple City - Services Provided: Contract City Engineer, Contract City Traffic Engineer, Contract Building Official
• City of South El Monte - Services Provided: Contract City Engineer, Contract City Traffic Engineer, Contract Building Official
• City of Rosemead - Services Provided: Contract City Engineer, Contract City Traffic Engineer, Contract Building Official
• City of Monterey Park - Services Provided: As-needed Traffic Engineering Services; CIP Services; Building & Safety Services
• City of Commerce - Services Provided: Contract City Engineer, Contract City Traffic Engineer, Contract Building Official
• City of West Covina - Services Provided: Contract City Engineer, Contract City Traffic Engineer, Contract Building Official
• City of Alhambra - Services Provided: Contract City Engineer, Contract City Traffic Engineer, Contract Building Official
• City of Maywood - Services Provided: Contract City Engineer, Contract City Traffic Engineer • City of Glendora - Services Provided: Municipal Engineering, City Engineer, Traffic Engineer • City of San Marino - Services Provided: Contract City Traffic Engineer • City of Cudahy - Services Provided: As-needed Traffic Engineering Services; CIP Services; Building & Safety Plan Check Services
• City of Rialto - Services Provided: As-needed Traffic Engineering Services • San Manuel Tribe and Casino - Services Provided: As-needed Traffic Engineering Services; Building & Safety Services
• City of Lancaster - Services Provided: As-needed Traffic Engineering and Transportation Planning Services • City of Yorba Linda - Services Provided: As-needed Traffic Engineering Services • City of Norwalk - Services Provided: As-needed Traffic Engineering Services; Building & Safety Services • City of Pomona - Services Provided: As-needed Traffic Engineering Services • City of San Bernardino - As-needed Traffic Engineering Services • City of Rancho Palos Verdes - Services Provided: As-needed Traffic Engineering and Transportation Planning Services
• City of Malibu - As-needed Traffic Engineering Services • City of Calabasas - As-needed Traffic Engineering Services
Statement of Qualifications (SOQ) 26
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
5.2. References
CITY OF ALHAMBRA
Address: 111 South First Street, Alhambra, CA 91801
Services Provided: City Engineer, City Traffic Engineer, City Building Official, Plan Check, Inspection, CIP Management, Construction Management, Grant Writing and Administration, General Engineering
Service Duration: Started in 1993 – Ongoing Service
Contact: Lucy Garcia, Assistant City Manager
T: 626-570-3257; E: [email protected]
Contract Value: Approx. $1,500,000 annually
CITY OF ROSEMEAD
Address: 8838 Valley Boulevard, Rosemead, CA 91770
Services Provided: City Engineer, City Traffic Engineer, City Building Official, Plan Check, Inspection, CIP Management, Construction Management, Grant Writing and Administration, General Engineering
Service Duration: Started in 2022 – Ongoing Service
Contact: Ben Kim, City Manager
T: 626-569-2169; E: [email protected]
Contract Value: Approx. $1,250,000 annually
CITY OF SOUTH EL MONTE
Address: 1415 Santa Anita Avenue, South El Monte, CA 91733 Services Provided: City Engineer, City Traffic Engineer, City Building Official, Plan Check, Inspection, CIP Management, Construction Management, Grant Writing and Administration, General Engineering
Service Duration: Started in 2018 – Ongoing Service
Contact: Rene Salas, City Manager
T: Phone: 626-579-6540; E: [email protected]
Contract Value: Approx. $1,000,000 annually
CITY OF COMMERCE
Address: 2535 Commerce Way, Commerce CA 90040
Services Provided: City Engineer, City Traffic Engineer, City Building Official, Plan Check, Inspection, CIP Management, Construction Management, Grant Writing and Administration, General Engineering
Service Duration: Started in 2015 – Ongoing Service
Contact: Vilko Domic, Assistant City Manager
T: 323-722-4805 ; E: [email protected]
Contract Value: Approx. $1,500,000 annually
CITY OF MONTEREY PARK
Address: 320 West Newmark Avenue, Monterey Park, CA 91754 Services Provided: City Engineer, City Traffic Engineer, City Building Official, Plan Check, Inspection, CIP Management, Construction Management, Grant Writing and Administration, General Engineering
Service Duration: Started in 2013 – Ongoing Service
Contact: Shawn Igoe, Director of Public Works
T: 626-307-1320 ; E: [email protected]
Contract Value: Approx. $1,000,000 annually
Statement of Qualifications (SOQ) 27
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REFERENCE LETTERS:
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6. Project Management Plan
6.1. Project Understanding and Scope of Work
The City intends to enter an agreement with two (2) or more qualified consultants (or teams of consultants) for the requested services in an amount not to exceed $750,000 each for a period of five years. The City anticipates a contract start date around June 2025.
General Scope of Work
This RFQ does not require consultants to address any specific projects or task orders. As work is identified, the City will solicit proposals from one, or more, on-call firms. The designated Consultant(s) shall then provide a cost proposal, fee, and a schedule per each task order issued by the City. A task order will then be negotiated and executed between the City and the selected firm. Compensation will be based on a time and materials with a not-to-exceed limit agreed upon by both the Consultant and City before work begins.
The selected consultant would serve as an extension of City staff and will provide a variety of as-needed staff augmentation services or other specialty support functions for the Department. In most cases the selected consultant will be required to provide staff to physically work at City Hall or at a project site in the field.
Requested staffing resources, may include, but are not limited to:
1. General Staff Augmentation
As needed staff augmentation to support the Public Works Department services and programs, engineering, administrative support, or other specialty services as necessary.
At this time, the Department is seeking an Interim City Engineer, while active recruitment for a permanent position is ongoing. Department needs will be subject to change.
Consultant will be called on to help the Department fill necessary staffing support roles as they are identified.
Interim City Engineer
The designated individual shall be a Registered Civil Engineer in the State of California with a minimum of ten (10) years of local agency experience. The individual would be required to work up to 20 hours per week in City Hall, with additional availability on a remote basis. The role of City Engineer includes the administration of engineering related processes and procedures. Minimum requirements include, but are not limited to:
• Strong experience in CIP program management, engineering design, facilities management, land development, and utility coordination;
• Representation as City Engineer at internal and agency meetings, City Council Meetings, Commission meetings, other City meetings as required;
• Prepare staff reports, presentations, and recommendations to the City Council; • Experience preparing and updating engineering standards, municipal code requirements, and department processes;
• Strong experience with the procurement of contractors and vendors for public works construction • Ability to evaluate and address failed infrastructure for immediate safety concerns and coordinate preliminary opinion on repair approach as well as coordinate with Public Works staff on the maintenance, operations, and repair of public facilities and infrastructure; and • Strong familiarity with regional, State and Federal funding entities and the application process, fund/project management and reporting requirements for those entities.
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2. Project and Program Management
The City may require various services related to the delivery of projects and programs. These may include, but are not limited to:
• Engineering project management of individual CIP projects; • Assist with review, best practice research, and updates to municipal code sections and City processes;
• Assist with inter-agency coordination and review of agreements; • Assist with strategizing project funding, including, but not limited to, searching and analyzing local, state, and federal funding/grant opportunities; preparing work plans for competitive funding applications, and assisting with the preparation and review of applications; • Grant administration and support services;
• Assist with the negotiation of agreements for City-owned right of way, including the right of entry agreements, leases, and, preparation of utility and maintenance agreements; and • Other services as needed.
3. Engineering Support Services
The City may require various services related to the delivery of Capital Improvement Program (CIP) projects or other Department programs or services. These services may include, but are not limited to:
• Plan check services (e.g., private development, wireless small cell sites, other utilities, etc.); • Map check services (e.g., parcel/tract maps, tentative maps, boundary determinations, certificates of compliance, public and private easements review, and any other related map review); • Surveying;
• Environmental clearance;
• Permitting;
• Preliminary and final engineering; and
• Acquisition of right of way, relocation of utilities.
4. Construction Engineering and Inspection services
On an as- needed basis, the City may assign the Consultant to provide construction management (“CM”) and inspection services for various public works or private development projects. Responsibilities shall include but not limited to:
• Serve as the City's on-site representative during construction of a Public Works project from project award through to final completion. The City may request full- or part-time CM services on one or several projects, which will be defined by a detailed scope of work; • Provide bidding and award assistance as directed by City; • Provide technical and administrative management services for the project; provide oversight of construction related activities for the project; maintain close liaison with the City's project manager to convey all project information, communications, and correspondence in a timely manner; • In coordination with the City, plan public notifications for construction related impacts and assist the City with responding to inquiries and complaints about the construction; and • Other related services, as required.
6.2. Project Approach
GENERAL APPROACH:
Structured Approach: We have a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the city with an efficient and quality product. Transtech has established guidelines and policies, including written manuals on quality control, project management, and design procedures for its staff and for its contract
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cities. These guidelines ensure a consistent approach to the execution of assignments undertaken by our organization in compliance with City’s specific procedures, standards and requirements. The following paragraphs describe our general approach to deliver projects in an efficient and cost-effective manner. A project specific approach will be provided for each assigned project and will become part of the specific contract for the specific project. • Project Management: Our approach is to provide proactive management and attempt to identify potential issues and problems in advance and take corrective actions before they become problems. This requires extensive handson knowledge, experience and management skills of the people involved in managing the project. Our team members have extensive experience and proven track record in managing large and complex projects and bringing them to a completion on time and within budget.
• Approach to Cost Control and Change Orders: We evaluate project costs and develop feasible mitigation measures to minimize additional costs. We work as a team to solve problems or make modifications in the field to address unforeseen conditions or owner generated changes in a cost-effective manner. • Approach to Scheduling and Timely Completion of Project and Schedule Recovery: The baseline schedule should properly identify the project scope, critical path, project milestones, target dates, phases and sequences of work, and activity durations. When significant activities show that they are slipping from the baseline, we work with the contractor to develop recovery plans.
• Management of Documents: We use an electronic file management system. All construction forms, daily dairies, weekly statement of working days, etc. are stored in our electronic file system, and are per Caltrans documentation system. We provide these documents at the end of the project to the client in organized files as well as pdf files. • Safety and Security: We hold meetings with the contractor to review and discuss safety and security requirements, OSHA conformance, emergency security and safety procedures, and enforce security and safety responsibilities. • Funding Closeout: We prepare necessary closeout documentation required by the funding agencies, submit final reimbursement documentation, follow-up on the reimbursements, and final funds balance report. • Project Closeout: We recognize that closeout is an important part of the construction process. It signifies that the new facility structure is ready to use. We methodically handle all closeout tasks to ensure a smooth transition from construction to occupancy.
• Methodology for Communication to Inform City on Work Progress: Key project team members will attend periodic project progress meetings with City staff throughout the project duration. • Electronic common project information and file sharing platform: We create and provide access to project participants a common project information and file sharing platform.
PLAN CHECK APPROACH:
Plan Check Approach:
Our service philosophy is defined by our unique “Customer Care” approach in delivering our services in an efficient, costeffective, timely and customer friendly manner:
Transtech is well known in providing Cost Effective Services on time with a customer friendly and responsive approach. Our services are founded on the principles of Total Quality Management for Total Customer Care. We have a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the City with the highest quality product.
We start by working with the applicant early on and during plan review to help them prepare a set of plans which have all of the required information clearly and logically presented. Additionally, we never hesitate to make suggestions which help eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field. Experience has taught us well that inspection time and applicant frustration can both be substantially reduced, while increasing overall compliance, by producing a better set of plans during the plan review process. And in the case of homeowners, this policy often demonstrates early on that the City really is truly a partner in a process that can often be a source of stress and tension for many applicants, and we fully understand that.
This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff is required to spend on that particular plan. Transtech provides all plan check comments on electronic files. All plan check comments are provided on pdf format electronically, as well as hard copies. Plan review corrections are written clearly and are fully detailed to explain the Code deficiency.
To help the applicant better understand the problem, Transtech provides as much information during plan review as possible. We believe that if the applicant has a clear understanding of the problem, he or she can take the necessary
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steps to correct the condition. This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff is required to spend on that particular plan.
Unclear and/or cryptic corrections are never written, and all correction lists, except those written over the counter, are typed and printed on a laser printer.
Our plan checkers confer early on and respond to questions from the architect, engineer, designer, applicant, etc.
When requested, our plan checkers also meet with the architect, engineer, designer, applicant, etc. at our offices to answer questions or for rechecks where the plan corrections. Our policy is to assist the architect, engineer, designer, applicant, etc. as much as possible, which helps eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field. All telephone calls or e-mails received are returned within the same working day, or the following day. We take pride in our “Same Day Response” motto.
Responsiveness is an integral part of Transtech’s “customer friendly” service approach. We will strive to enhance the City’s image by public trust to be the most desirable community to live, invest and conduct business.
Customer Care means highest quality customer service. Transtech is committed to providing “Customer Care” to the City, City's patrons, responding quickly and effectively to the walk-in, telephone, and electronic inquiries of the public related to our services.
Plan Check Processing:
When a plan check order is received, it is logged and reviewed by Building Staff and then assigned to applicable plan checkers. The plan check duration is monitored thru the plan check log data base, which generates messages at identified intervals to inform plan checker and supervising Sr. Staff so that they are aware of how the progress and status continuously. If any potential delay is monitored, necessary steps are taken, such as meeting with plan checker to review the schedule, workload, performance, and identify actions, including assigning additional staff, if necessary, to ensure timely completion of assignment.
Plan Check Coordination:
Our plan checkers respond to questions from the architect, engineer, designer, applicant, etc. When requested, our plan checkers also meet with the architect, engineer, designer, applicant, etc. at our offices to answer questions or for rechecks.
• Our policy is to assist the architect, engineer, designer, applicant, etc. as much as possible, which helps eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field. This proactive approach reduces inspection time and questions, and applicant frustration, while increasing overall compliance, by producing a better set of plans during plan review process. Especially, when the applicant is a homeowner trying to improve his/her property, this policy often demonstrates early on that the City really is here to help.
Approach to Meeting with Applicants:
Our staff is available to applicants by phone and through email or through virtual meeting for questions or available to meet for rechecks if necessary. Our policy is to meet with applicants virtually via TEAMS or ZOOM or when necessary, at City Hall, but we also have an available facility at our office meetings with applicants.
Expedited/Off-Business Hours/Weekend Services:
If the City receives a request from applicants for expedited plan check services, Transtech staff is able to provide additional resources to accommodate such a request. If the City requests inspection services, Transtech staff will provide additional resources to accommodate inspection requests during off business hours and weekends.
Quick Turn Around and Expedited Service:
Transtech will provide plan checks on a quick turn-around schedule. Transtech also provides expedited service when requested. Applicant will be able to see online on real time the progress of plan check submittals.
Weekend, Holiday & Atter Work Inspection:
Transtech is readily available and has the resources to provide weekend, holiday, and after-work hour inspections as requested by the City Manager or designee.
Electronic Plan Check:
• Transtech provides Electronic Plan Check. Please click here for a sample of our electronic plan check portal at one
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of our contract Cities.
• We offer electronic plan check submittal portal to our client cities at no cost.
Virtual Counter:
We offer virtual meetings with plan checkers. Please click here to explore the virtual plan check counter appointment calendar for one of the Cities,
Quick Turn Around Time and Expedited Services / Expedited/Off-Business Hours/Weekend Services: Transtech will provide plan checks on a quick turn-around schedule. Transtech also provides expedited service when requested. If the City receives a request from applicants for expedited plan check services, Transtech staff will provide additional resources to accommodate such a request. If the City requests inspection services, Transtech staff will provide additional resources to accommodate inspection requests during off business hours and weekends.
PROJECT MANAGEMENT, CONSTRUCTION MANAGEMENT, INSPECTION APPROACH Project Delivery, Planning and Execution: Project delivery, on time and on budget, may involve the process steps listed below:
• Active involvement early in the project and a thorough understanding of the agency’s goals and objectives. • Management of scope and quality (i.e., is the available budget and the desired scope consistent and feasible?). • Identify deliverables, phasing, and overall project schedule. (This specifically includes project closeout procedures.
Never wait until the last minute to define expectations for project completion.) • Creation of a basic work breakdown structure. (This is also the time to consider potential alternatives.) • Identification of the critical activities and the required path from beginning to successful completion. • Assembly of necessary and effective team members.
• Identify the owner of the project and the project point of contact. • Identification of critical stakeholders and definition of their respective roles. • Establish the total project budget and the total project schedule. • Identification of milestone events required to evaluate and/or verify project performance. • Identify, assesses likelihood, mitigate, and assign potential risks. • Define quality control procedures, including code required special inspection and testing. • Define quality assurance procedures, including review and acceptance of special inspection reports and testing results.
• Monitor costs against the established budget and guard against unfunded scope creep. • Monitor actual progress against the established project schedule.
CIP Management: Transtech manages Capital Project Program and maintains CIP Matrix and Schedule for various contract Cities. The CIP Matrix includes a detailed tracking info for each CIP, as well as a high-level project schedule status in bar chart format for various project phases. The CIP Matrix is updated frequently, and project status is presented to City Management at management meetings, as well as to City Council when directed by the City Management.
Project Controls: Our staff has experience with various document control software systems including Procore, Autodesk ConstructWare (which has now become Construction Cloud), and Primavera P6. In our experience all major control software programs work basically the same way and adapting from one software offering to another has a fairly small learning curve. Because the specific software is generally a choice made by the prime contractor, our staff is ready to partner with any user of any program. That said, not all projects require the ‘fire power’ associated with an expensive, sophisticated control system. Sometimes an intelligently designed filing system that stores basic Word, Excel, PDF, and email documents in the cloud is all a project really needs.
Transtech’s In-house project control procedures and system: Transtech has developed its in-house Project Control Procedures and System, which follows guidelines similar to what is described in Caltrans Local Assistance Procedures Manual (LAPM). Following is the link to Transtech’s Project Control Procedures and System:
https://www.dropbox.com/scl/fi/ovqszv2odb0egxp6qdo3f/CIP-Filing-System-Index-v20240212.100- 003.pdf?rlkey=rart96lbt7yif4qka3y5tck1n&dl=0
Due Diligence Activities and Measures: Following are description of the due diligence activities and measures that maybe considered to avoid/minimize the occurrence/impacts of unforeseen conditions:
Statement of Qualifications (SOQ) 37
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
• In our view, due diligence is related to, but distinctly different from quality control and/or quality assurance. Due diligence, in this context, is the care and effort during all project phases, from project planning, design thru construction.
• Effective project controls part of the diligence activities, and lead to developing efficient measures and resolutions, and play an important role to keep complex projects on track. They help teams and stakeholders identify emerging risks early, before they become expensive, time-consuming problems. With advance warning, these issues can be mitigated or avoided altogether. Project controls also give the project team the data they need to set realistic expectations, and plan and manage the project with efficiently. • Also, when an unforeseen condition occurs, it is important to quickly assess the potential impact of such condition on the schedule and project’s critical path, and deal with the issue accordingly. For example, an unforeseen condition that may lead to potential delay and delay claims (in addition to direct construction work cost related to the condition), would have high priority, and may require to proceed with the work under specific monitoring of this specific work separately, while the facts and responsibilities are sorted out, and an appropriate change order is finalized.
• Identifying potential construction risks prior to the start of construction can lead to success. During preconstruction, review of construction and contract documents in an effort to identify risks or concerns prior to the start of construction, will minimize the potential of unforeseen conditions.
Quality Assurance Program: We believe that quality control is the setting of minimum standards and/or quality requirements for the specific project. Quality assurance is the means by which the quality control measures will be monitored and/or enforced. We also believe that quality control and quality assurance measures need to be developed jointly with the client. To effectively establish quality control measures, we must understand the Agency’s specific expectations and/or level of desired quality for the specific project. Once the expectations have been defined, and the quality control measures established, the quality assurance measures can be established. A significant part of establishing the quality assurance measures includes the timing of the measure. QC/QA can only be effective when the measures are applied and/or evaluated in a timely manner. During construction, an effective Quality Assurance Program will ensure the materials and workmanship incorporated into project conform to the requirements of the contract plans and specifications including approved changes.
Value Engineering: Depending on a project’s size, complexity and the owner’s requirements, Value Engineering may also be considered. The Value Engineering may consist of a systematic process of review and analysis of the project during the concept and design phases, by a multi-disciplined team of persons not involved in the project, may include recommendations such as:
To improve the value and quality of the project; To provide the needed functions safely, reliably, and at the lowest overall cost; To reduce the time to complete the project; To combine or eliminate otherwise inefficient use of costly parts of the original proposed design for the project.
Managing, Negotiating, And Incorporating Changes in Project Scope: Our approach and strategy are structured based on minimizing cost and schedule impacts, while evaluating change orders in a timely, fair and equitable manner. • A number of different factors can influence the development of Change Orders on projects, which can result from either foreseen or unforeseen conditions and may include: Design Modifications; Errors and Omissions; Changed Conditions; Additional/Reduced Work Scope; Owner-Directed Schedule Acceleration or Slowdown; Work Sequencing; Adjustments to Unit Pricing; Force Majeure Delays; Added Cost Incentives; Delayed, Denied, or Restricted Access to a Project Site; Inappropriate Rejection of the Contractor’s Work; Delays to Owner-Supplied Services and Materials.
• Our initial evaluation of a change order request incudes various elements: Is it already covered in the contract? Is it necessary to complete the work? Impact on the planned work? Will it affect or change the contractor’s planned method of performing the work? Will it cause a work-character change? Impact on the contract time? Methods of payment? Are there sufficient contingency funds? If not, can additional funds be obtained soon enough to prevent delays? Impacts on any regulatory conditions, permits, utilities, etc. • Change Order Documentation: We prepare the change order in a clear, concise, and explicit manner. A change orders should be easily understood by third parties reviewing it what work was performed without further explanation. • Project Partnering: Based on project’s size and complexity, Project Partnering may also be considered: Partnering is a relationship between the owner and the contractor, formed in order to effectively complete the contract to the benefit of both parties. Through trust, cooperation and teamwork, the goal is to resolve conflicts at the lowest possible level.
Statement of Qualifications (SOQ) 38
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
Contract Administration (Caltrans LAPM) For Federally Funded Projects (Primarily Transportation/Infrastructure Projects):
For construction contract administration, we follow guidelines similar to described in Caltrans Local Assistance Procedures Manual (LAPM). LAPM has been prepared to aid California local agencies scope, organize, design, construct and maintain their public transportation facilities when they seek Federal Highway Administration (FHWA) funded federal-aid or state funding. This manual describes the processes, procedures, documents, authorizations, approvals and certifications, which are required in order to receive federal-aid and/or state funds for many types of local transportation projects.
6.3. Additional Services
Established in 1989, Transtech (a California Corporation) is a multi-disciplinary engineering consulting firm. Transtech has been in business for 36 years.
Our multi-disciplinary service capabilities include:
• City Engineer, City Traffic Engineer, Development Review, Public Works Engineering, Plan Check, Inspection
• Civil Engineering,
• Staff Augmentation
• CIP Program and Construction Management and
Inspection
• Grant Writing and Federally Funded Project Management • Labor Compliance, CDBG Project Management
• Building & Safety Services, Building Inspection,
Plan Check, Building Evaluations, City Building
Official, Code Enforcement
• Planning Support
• Traffic and Transportation Planning and
Engineering
• Water Resources Engineering
• Surveying, Mapping, ALTA, ROW Eng
Statement of Qualifications (SOQ) 39
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
7. Required Forms
7.1. Certification of Qualifications
Ahmad Ansari, PE, Principal
Certification of Qualifications
RFQ #: 25-001
1. Acknowledgement of Addendum is attached
Statement of Qualifications (SOQ) 40
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
13367 Benson Ave, Chino, CA 91710
Ahmad Ansari, PE, Principal
Ahmad Ansari
Transtech
Statement of Qualifications (SOQ) 41
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
7.2. Non-Collusion Affidavit
Certification of Qualifications
RFQ #: 25-001
Ahmad Ansari, PE, Principal
Statement of Qualifications (SOQ) 42
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
7.3. Compliance with Insurance Requirements
Certification of Qualifications
RFQ #: 25-001
Ahmad Ansari, PE, Principal
Statement of Qualifications (SOQ) 43
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
7.4. Acknowledgement of Professional Services Agreement Certification of Qualifications
RFQ #: 25-001
Ahmad Ansari, PE, Principal
Transtech currently has an executed contract with the City.
If selected by the City for this project, we will appreciate the opportunity of having our Attorney discuss the final contract language to ensure our insurance is in compliance with current laws and regulations and meets the City’s requirements with the City’s Attorney.
Our current Insurance Certificate is attached as reference.
Statement of Qualifications (SOQ) 44
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
Rate Schedule
ON-CALL
STAFF AUGMENTATION
SERVICES
RFP No. 25-001
Submitted To
City of HERMOSA BEACH
Submittal requirement: Via Planet Bids
Submitted By
TRANSTECH Engineers, Inc.
Contact Person for this Proposal:
Ahmad Ansari, PE, Principal
E: [email protected]
C: 949-702-5612; O: 909-595-8599
www.transtech.org
855.595.2495 (toll-free)
Rate Schedule 1
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
May 15, 2025
City of HERMOSA BEACH
Submittal requirement: Via Planet Bids
Rate Schedule
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
As required, Rate Schedule is submitted separately.
Thank you for the opportunity to submit this proposal. Should you have any questions, or require additional information, please contact us.
Sincerely
Ahmad Ansari, PE, Contract Principal-in-Charge
E: [email protected]
C: 949-702-5612; O: 909-595-8599
www.transtech.org
855.595.2495 (toll-free)
ISO 9001 Certified
About Transtech Video Highlight:
CLICK HERE
VALIDITY CONFIRMATION: RFQ Section 1.5 General RFQ Conditions, subsection Titled ”Other Conditions,” states the following:
• VALIDITY. Proposal must be valid for a period of 90 days from the due date.
TRANSTECH confirms that our proposal is valid as stated above.
Rate Schedule 2
ON-CALL STAFF AUGMENTATION SERVICES
RFQ No. 25-001
Below is Transtech’s Standard SCHEDULE OF HOURLY RATES for all staff classifications.
Field Technician $92 - $103 Labor Compliance Analyst $157 - $168 Engineering Technician $103 - $114 Funds Coordinator $163 - $174 Assistant CAD Drafter $114 - $130 Office Engineer $157 - $168 Senior CAD Drafter $130 - $147 Construction Inspector $152 - $163 Associate Designer $147 - $163 Senior Construction Inspector $163 - $174 Senior Designer $163 - $179 Construction Manager $185 - $201 Design Project Manager $206 - $217 Resident Engineer $201 - $217 Assistant Engineer $125 - $136
Associate / Staff Engineer $157 - $174 Public Works Inspector $152 - $163 Senior Civil Engineer $217 - $239 Senior Public Works Inspector $163 - $174 Traffic Analyst Technician $108 - $120 Supervising PW Inspector $174 - $185 Associate Traffic Analyst $163 - $174
Senior Traffic Analyst $174 - $185 Survey Analyst $163 - $168 Professional Transportation Planner $185 - $201 Senior Survey Analyst $168 - $174 Traffic Engineer Technician $103 - $114 2-Man Survey Crew $375 - $391 Associate/Staff Traffic Engineer $157 - $174 Survey & Mapping Specialist $201 - $217 Traffic Engineer $185 - $201 Licensed Land Surveyor $228 - $239 Senior Traffic Engineer $201 - $223
Project Manager $201 - $223 Funds Analyst $157 - $163
Senior Project Manager $223 - $239 Senior Funds Analyst $163 - $174 Deputy City Engineer $185 - $206 Grant Writer $179 - $185 City Engineer $206 - $223 Funds & Grant Project Manager $201 - $212 Principal Engineer $223 - $244
Community Development Technician $87 - $98
Permit Technician $81 - $92 Planning Technician $98 - $108 Plan Check Technician/Analyst/Supervisor $136 - $152 Assistant Planner $108 - $130 Building Inspector $125 - $141 Associate Planner $130 - $152 Senior Inspector $136 - $152 Senior Planner $157 - $179 Plans Examiner/Checker $152 - $168 Planning Manager $185 - $206 Plan Check Engineer $163 - $185
Deputy Building Official $174 - $185 Administrative/Clerical $76 - $87 Building Official $179 - $195 Project Accountant $87 - $98 TRANSTECH ENGINEERS, INC.
SCHEDULE OF HOURLY RATES
Rates are effective thru 6-30-2026
Rates are average ranges, negotiable and can be adjusted to establish a fee for each assignment based on the specific project’s scope, when such projects are identified by the City.
ENGINEERING CONSTRUCTION MANAGEMENT
PUBLIC WORKS INSPECTION
SURVEY AND MAPPING
FUNDING & GRANT WRITING
PLANNING
BUILDING & SAFETY
ADMINISTRATIVE STAFF
The above fees are increased after effective date, by the percentage change Los Angeles-Long Beach-Anaheim California Consumer Price IndexAll Urban Consumers (“CPI-U”) for the preceding twelve-month period as calculated for February by the U.S. Department of Labor Bureau of Labor Statistics and published by the United States Bureau of Labor Statistic.
City of Hermosa Beach
Proposal for RFQ No. 25-001
On-Call Staff Augmentation Services
May 15, 2025
TABLE OF CONTENTS
Cover Letter (Section 3.2.1) ........................................................................................................ 1 Firm Profile (Section 3.2.2) ......................................................................................................... 3 Organizational Chart (Section 3.2.3) .......................................................................................... 5 Bios of Key Staff (Section 3.2.4) ................................................................................................ 8 Relevant Experience and References (Section 3.2.5) ............................................................11 Project Management Plan (Section 3.2.6) ...............................................................................18 Required Forms (Section 3.2.7) ................................................................................................26 Rate Schedule (Section 3.2.8) ................................................................. Separate Submission Appendices:
Appendix A.....................................................................................................................Resumes Appendix B.................................................................................Addendum Acknowledgement
SECTION 3.2.1
COVER LETTER
COVER LETTER (SECTION 3.2.1)
May 15, 2025
Joe SanClemente, Public Works Director
City of Hermosa Beach, Department of Public Works
1315 Valley Drive, Hermosa Beach, CA 90254
Subject: Proposal for RFQ No. 2025-001: On-Call Staff Augmentation Services Dear Mr. SanClemente & Selection Committee,
Z&K Consultants, Inc. is pleased to submit our Statement of Qualifications in response to RFQ No. 25-001 for On-Call Staff Augmentation Services. We are excited about the opportunity to support the City of Hermosa Beach with expert staffing solutions that align with your evolving capital project and public infrastructure needs.
Relevant Experience & Expertise | Z&K is a certified DBE, SBE, and WBE consulting firm with extensive experience providing on-call municipal engineering services. We have successfully supported more than 70 oncall contracts in the past five years and currently hold over 57 active agreements with agencies throughout Southern California. Because of our active presence on so many municipal on-call teams, we are exceptionally well-positioned to deploy personnel quickly and responsively based on your immediate needs. Our staff are accustomed to integrating seamlessly with City systems, workflows, and expectations, allowing us to provide consistent and high-performing support on short notice.
For the role of Interim City Engineer, we propose Amer Jakher, PE, MBA, who brings over 36 years of municipal engineering and public works leadership. Amer has served as City Engineer and Public Works Director for the Cities of Chino, Beaumont, Colton, Victorville, and San Bernardino. He has overseen complex development, permitting, and construction programs and is highly experienced in navigating California municipal codes, coordinating with planning staff and developers, and ensuring efficient, code-compliant project delivery.
Approach and Methods | Z&K’s service model is built on flexibility, responsiveness, and proactive communication. Our team is prepared to provide as-needed staffing for interim roles, engineering support, plan checking, construction inspection, and grant-funded CIP delivery. Amer will be available for up to 20 hours per week at City Hall, supported by our internal systems for QA/QC, task tracking, and clear documentation. We pride ourselves on being a seamless extension of municipal staff—quick to integrate, easy to work with, and committed to delivering solutions that meet City priorities and timelines.
Administration | Our rate structure is clear, competitive, and includes all requested roles. We are fully prepared to meet the City’s insurance and agreement requirements and confirm our willingness to enter into the City’s standard Professional Services Agreement with no exceptions. Z&K has internal systems in place to ensure timely invoicing, transparent reporting, and responsive administration throughout the contract term.
Brittany Duhn will serve as the Contract Manager for this contract and will act as the primary point of contact.
She can be reached at (714) 788-9965 or by email at [email protected]. We look forward to the opportunity to support the City of Hermosa Beach and to contribute meaningfully to the continued success of your Public Works Department. I am authorized to obligate Z&K to the commitments in this proposal. This proposal is valid for 90 days from the submission date. We acknowledge receipt and review of Addendum No. 1, issued May 7, 2025, as posted to the PlanetBids Portal.
Our commitment is to serve as a seamless extension of the City’s team—providing high-level technical guidance, stakeholder coordination, and real-time problem-solving that supports project momentum and long-term success.
Sincerely,
Crystal Fraire, PE, President/Principal-in-Charge
17130 Van Buren Blvd. #122, Riverside, CA 92504
Phone (951) 310-7470 | [email protected]
SECTION 3.2.2
FIRM PROFILE
FIRM PROFILE (SECTION 3.2.2)
Z&K Consultants, Inc. is a certified Disadvantaged Business Enterprise (DBE), Women’s Business Enterprise (WBE), and Small Business Enterprise (SBE) based in Southern California, dedicated to delivering high-quality services tailored to the needs of public agencies. We specialize in Staff Augmentation, Construction Inspection, Construction Management, Project Management, Engineering, Construction Administration, and PreConstruction Inspection services. Backed by decades of combined team experience, Z&K has successfully supported hundreds of infrastructure projects for cities across the region—ensuring regulatory compliance, timely delivery, and responsive service.
Z&K currently supports agencies across Los Angeles, Orange, Riverside, and San Bernardino Counties. Our extensive on-call experience—with over 57 active contracts—positions us to quickly mobilize qualified personnel and integrate seamlessly into City operations. We understand the City of Hermosa Beach’s needs for reliable, flexible staffing to support its Capital Improvement Program and ongoing infrastructure efforts. Our local team is equipped with field management tools, scheduling platforms, and remote coordination systems to ensure realtime responsiveness, transparent documentation, and seamless support to your Public Works Department.
GENERAL INFORMATION
Official Name | Z&K Consultants, Inc. (No Prior Company Names) Address | 17130 Van Buren Blvd. #122, Riverside, CA 92504 Phone & Email | (951) 310-7470, [email protected] Federal Employer ID Number | 80-0359298
Organizational Structure | Z&K Consultants, Inc. is a California C Corporation with a scalable structure and defined lines of accountability. Our team includes licensed civil engineers, project managers, inspectors, and support staff with expertise in municipal engineering, public works, and on-call staff augmentation.
Names & Titles of the Principal Owners | Crystal Fraire, PE, President/Principal-in-Charge & Zack Faqih, PE, Vice President
Persons Authorized to Make Commitments | Crystal Fraire, PE, President/Principal-inCharge & Zack Faqih, PE, Vice President Firm History & Length of Relevant Experience | Z&K Consultants, Inc. was established in 2009 to provide high-quality engineering, construction management, inspection, and project support services to public agencies. With over 15 years of experience, we have built a strong reputation for delivering infrastructure projects with accuracy, responsiveness, and costefficiency. Our team has consistently supported cities across Southern California with dependable on-call staffing and technical expertise.
Current Number of Employees | Z&K Consultants employs over 90 professionals, including licensed engineers, project managers, inspectors, and support staff. We have been in continuous operation under the name Z&K Consultants, Inc. since our founding in 2009, with over 15 years of experience providing the types of staff augmentation, engineering, and construction management services requested in this RFQ.
Z&K Consultants, Inc. maintains a flexible and responsive staffing model to ensure that the right personnel are available to meet evolving project demands. Each proposed team member has been carefully selected for this contract and has the availability and capacity to provide focused, high-quality support. Should additional resources be required, we have experienced staff ready to mobilize immediately to maintain continuity and meet schedule needs.
Z&K Consultants, Inc. has never failed or refused to complete a contract. Our firm is committed to fulfilling all contractual obligations and maintaining strong, long-term relationships with our public agency clients.
SECTION 3.2.3
ORGANIZATIONAL CHART
ORGANIZATIONAL CHART (SECTION 3.2.3)
Z&K Consultants, Inc. is a Southern California-based DBE, SBE, and WBE firm with over 15 years of experience delivering high-quality municipal engineering, project management, construction management, and inspection services. Our experienced staff structure—outlined in the attached organizational chart—supports efficient staffing for task orders, clear lines of accountability, and seamless service across disciplines. Our team is fully equipped to provide interim staffing, engineering support, and construction oversight services under this contract.
Commitment to Quality | At Z&K, quality is built into every level of our team structure. We follow rigorous QA/QC protocols and assign certified professionals to ensure technical accuracy, responsiveness, and compliance with all agency standards and procedures.
Our Core Services | Our firm specializes in managing complex, multi-disciplinary projects that require precision, coordination, and adherence to regulatory requirements. • City Engineer: Our team provides comprehensive municipal engineering support, serving as the City Engineer for numerous agencies. We oversee capital improvement planning, development review, infrastructure maintenance, and regulatory compliance. Our expertise includes water and sewer system management, traffic engineering, stormwater compliance, and public works administration, ensuring efficient and cost-effective solutions for municipalities. • Project Management & Program Management: We offer full-service project management, ensuring every aspect of a project is carefully coordinated from planning to closeout. Our team has extensive experience managing large-scale Capital Improvement Programs (CIP) and grant-funded projects, including water/wastewater infrastructure, street improvements, parks, and public facilities. • Construction Management & Inspection: Z&K excels in construction oversight, ensuring that projects are completed on time, within budget, and in compliance with local, state, and federal regulations. Our certified inspectors provide detailed daily inspections, progress reporting, and quality control to ensure that every phase of construction meets the highest standards. • Plan Review & Engineering Support: Our experienced engineers and plan reviewers offer comprehensive plan check services, ensuring all project designs meet technical, safety, and regulatory requirements. We provide timely feedback to facilitate smooth project approvals and avoid delays. • Specialized Consulting Services: Z&K offers additional expertise in areas such as traffic engineering, environmental assessments, geotechnical studies, SCADA system management, and utility coordination.
Our multi-disciplinary team ensures that even the most complex technical challenges are addressed with precision.
Qualified Personnel | Z&K is proud to employ a team of highly qualified professionals, including registered civil engineers, certified construction inspectors, and project managers with decades of experience in both the public and private sectors. Our staff is fully certified across multiple disciplines, including ICC, QSD/QSP, and CalOSHA, ensuring that all aspects of project delivery are handled by experts with a deep understanding of industry best practices.
Proven Success | Z&K Consultants has a proven track record of successfully delivering municipal projects ranging from park renovations and street improvements to complex water and wastewater treatment facilities.
Our team’s expertise in managing public works projects, securing and administering grant funding, and overseeing construction ensures that our clients receive the highest level of service.
Why Choose Z&K Consultants?
ü Experienced Team: Our personnel have decades of experience managing and inspecting public works and infrastructure projects.
ü Comprehensive Services: We provide end-to-end solutions, from planning and design to construction and closeout.
ü Proven Track Record: Our successful portfolio of municipal projects reflects our ability to deliver on time and within budget.
ü Client Commitment: We maintain strong relationships with our clients by delivering personalized service, tailored solutions, and exceptional results.
ORGANIZATIONAL CHART
As a multidisciplinary civil engineering and construction management firm, Z&K specializes in City Engineering, Plan Review, Project and Program Management, and Construction Inspection. Our team is also experienced in pre-construction planning, stakeholder coordination, and task order execution from start to finish. We understand the importance of clear scopes, strategic planning, and responsive service.
Z&K is committed to personnel continuity throughout the duration of the contract. All proposed staff are available and fully committed to supporting the City. No team members will be reassigned without prior written approval from the City. This proposal includes only Z&K Consultants personnel— no subconsultants are included in our staffing model, ensuring direct accountability and seamless communication with City staff.
SECTION 3.2.4
BIOS OF KEY STAFF
BIOS OF KEY STAFF (SECTION 3.2.4)
Z&K is proud to present a team of highly qualified professionals with deep expertise in construction management and municipal support services. Each individual has been carefully selected based on their ability to meet the specific technical and functional needs of this on-call contract. Our core staff—referred to internally as our “ATeam”—brings proven experience, responsiveness, and a strong understanding of public agency expectations.
All proposed personnel are fully committed and available for the duration of the contract, ensuring seamless execution, consistent communication, and high-quality support for the City of Hermosa Beach.
PROJECT TEAM
Crystal Fraire, PE, QSD/P, Principal-in-Charge | Crystal Fraire, PE, QSD/P, serves as Principal-in-Charge for this contract and will provide executive-level oversight to ensure responsiveness, quality control, and alignment with City priorities. As founder and President of Z&K Consultants, Inc., Crystal brings over 20 years of experience in municipal engineering, construction management, and development review. She has led teams on dozens of public works projects across Southern California, overseeing capital improvement programs, infrastructure rehabilitation, stormwater compliance, and citywide on-call staffing contracts.
Brittany Duhn, PE, QSD/P, Contract Manager | Brittany Duhn, PE, QSD/P, will serve as the Contract Manager for this on-call contract with the City of Hermosa Beach. She will oversee the delivery of all assigned task orders—including project management, construction management, and inspection services—and will act as the primary point of contact for City staff.
Brittany will ensure that work is completed in full compliance with City standards, Caltrans LAPM procedures, and project-specific requirements.
Amer Jakher, PE, MBA, Interim City Engineer | Amer Jakher, PE, is a licensed Professional Civil Engineer with over 36 years of experience in municipal engineering, capital improvement delivery, and public works leadership. He has served as City Engineer and Public Works Director for several Southern California cities, including Chino, Beaumont, San Bernardino, Colton, and Victorville, and held senior engineering roles in Banning, Baldwin Park, and Lynwood. Amer has managed the successful planning, design, and construction of over $900 million in capital improvement projects, including roadway rehabilitation, storm drain upgrades, public facilities, and utility infrastructure. His expertise spans the full project lifecycle—from grant funding and agency coordination through bid support, construction oversight, and project closeout.
Khalil Saba, PE, Senior Program/Project Manager | Khalil Saba, PE, is a Senior Program/Project Manager with over 46 years of experience in civil engineering, transportation infrastructure, and grant administration. He is a recognized expert in managing and closing out multimillion-dollar federally and state-funded projects, ensuring compliance with agencies such as Caltrans, Metro, FHWA, and local municipalities. As former Deputy District Director at Caltrans District 8, Khalil oversaw $1.5 billion in transportation infrastructure, leading funding acquisition, financial reporting, audit compliance, and project closeout.
Lisa Naslund, PE, QSD/P Senior Program/Project Manager | Lisa Naslund is a seasoned Senior Project Manager with over 28 years of experience leading complex capital improvement projects for public agencies. Her expertise spans transportation infrastructure, bridges, roadway widenings, water and wastewater systems, and stormwater and flood control improvements. She has successfully delivered projects involving water mains, reservoirs, pressure-regulating and pumping stations, wells, valves, storm drains, access roads, and culverts.
Nadeem Syed, PE, QSD/P, Senior Program/Project Manager | Nadeem Syed, PE, is a Senior Project Manager with over 29 years of experience in project management, construction oversight, civil engineering, and traffic engineering. He brings deep expertise in Capital Improvement Program (CIP) development and delivery, having successfully led municipal infrastructure projects for cities including San Bernardino, El Monte, Rialto, Fontana, Corona, Diamond Bar, San Marcos, and Baldwin Park.
Pernilla Brandt, BSCE, Senior Program/Project Manager | Pernilla is a highly experienced Project Manager with over 20 years of expertise in engineering design, municipal project delivery, and grant funding administration. She has successfully managed projects from strategic planning and conceptual design through grant acquisition, implementation, and closeout—ensuring alignment with technical, financial, and regulatory requirements. Pernilla brings specialized expertise in identifying and securing state and federal funding for transportation infrastructure, facility improvements, and community development initiatives.
Zack Faqih, PE, QSD/P, CBO, ICC Cert., Senior Construction Manager | Zack Faqih brings over 32 years of experience in project and construction management, resident engineering, and public works inspection. He has successfully delivered a wide range of infrastructure projects, including roadway resurfacing and reconstruction, bridge improvements, park and recreational facility upgrades, water and sewer pipeline installations, storm drain systems, and vertical construction. Zack has deep expertise in ADA-compliant infrastructure, stormwater management systems, irrigation, landscaping, and full-site development.
Anthony Flores, Senior Construction Manager | Anthony Flores is a skilled Senior Construction Manager with extensive experience managing public works and capital improvement projects for municipalities. His portfolio includes transportation infrastructure, utility systems, public facilities, park upgrades, and complete street improvements. He has successfully delivered projects involving pavement rehabilitation, ADA upgrades, water and sewer systems, storm drains, traffic signal modifications, fiber optic and ITS installations, landscaped medians, and pedestrian and bicycle trails.
Tom Dawson, CBO, ICC Cert., Senior Construction Inspector | Tom brings over 28 years of experience in construction management, public works inspection, and capital improvement project delivery. He has successfully overseen a broad range of projects including building construction, roadway and sidewalk improvements, traffic signal installations, and community park developments. His experience encompasses lighting and electrical systems, concrete infrastructure, stormwater chambers, irrigation systems, site furnishings, playground equipment, sports facilities, and decorative masonry and fencing.
Kev Tcharkhoutian, PE, Plan Reviewer | Kev brings over 30 years of experience in municipal civil engineering, design, and construction. He has extensive expertise in land development, subdivision design, and public infrastructure projects, with a strong background in both quality control and quality assurance for a wide range of municipal and private developments. Kev has served as a design engineer, construction manager, and plan reviewer for numerous transportation and capital improvement projects.
ADDITIONAL SUPPORT PERSONNEL
Project Administrator / Office Engineer | The Project Administrator/Office Engineer supports construction teams with document management, coordination of submittals, tracking of RFIs, and processing of pay estimates and change orders. Acting as a central point of communication between field and office staff, this role ensures that project records are complete, accurate, and up to date.
Labor Compliance Officer | The Labor Compliance Officer oversees adherence to prevailing wage laws, workforce reporting, and compliance with the California Department of Industrial Relations. Responsibilities include reviewing certified payroll, verifying labor classifications, and ensuring contractors meet state and federal labor standards. This role is essential in upholding legal compliance and public transparency across all projects.
Scheduler / Estimator | The Scheduler/Estimator is responsible for preparing, maintaining, and analyzing detailed project schedules and cost estimates from design through closeout. This role includes identifying critical path activities, analyzing schedule impacts, and evaluating resource needs.
Public Relations Officer | The Public Relations Officer plays a key role in supporting community engagement and stakeholder communication throughout all phases of project delivery. This role involves preparing public notices, coordinating with residents and businesses, managing outreach materials, and responding to inquiries and concerns in a timely and professional manner.
Resumes are included in Appendix A.
SECTION 3.2.5
RELEVANT EXPERIENCE
AND REFERENCES
RELEVANT EXPERIENCE AND REFERENCES (SECTION 3.2.5)
Z&K Consultants brings over 15 years of experience providing construction management and inspection services to municipalities throughout Southern California. We have successfully managed complex infrastructure projects from planning through closeout—consistently delivering on time, within budget, and in compliance with all agency requirements. Our team is deeply familiar with the unique demands of public sector work, including Caltrans standards, ADA compliance, and environmental regulations. We are known for proactive communication, rigorous quality assurance, and responsive service. Our key personnel have successfully supported a wide range of projects that align with the City’s anticipated needs, including:
CITY OF MANHATTAN BEACH, ON-CALL STAFF AUGMENTATION SERVICES As part of an active on-call contract, Z&K Consultants provides City Engineering, project management, construction management, and inspection services in support of the City of Manhattan Beach’s Capital Improvement Program (CIP).
Our team supports a wide range of infrastructure projects including roadway rehabilitation, utility improvements, storm drain upgrades, and municipal facility enhancements. Services include engineering review, plan check, construction oversight, daily inspection, and contractor coordination—ensuring all work is performed in compliance with City standards, safety protocols, and applicable regulations such as the Greenbook, California Building Code, Caltrans construction standards, and MUTCD guidelines.
Transportation Projects
• Manhattan Beach Boulevard and Aviation
Intersection Improvements
• Cycle 2 Street Resurfacing and ADA Compliance
• Citywide Pavement Management Program
• Manhattan Village Parkway Streetscape Project
• Cycle 3 CDBG ADA Curb Ramp Project
Municipal Facility and Park Improvements
• Municipal Facility Improvements
• Marine Avenue Park Enhancements
Utility and Stormwater Projects
• Sepulveda Boulevard Storm Drain Rehabilitation
• Peck Reservoir Replacement Project
• Cycle 2 Water Infrastructure Improvement Project
• High Flow Capacity Trash Treatment Control
Devices Project
• Peck Avenue and Marine Avenue Stormwater
Improvement Project
Sustainability and Green Initiatives
• Manhattan Beach Green Infrastructure Initiative
CITY OF CARSON, ON-CALL STAFF AUGMENTATION SERVICES
Z&K Consultants is currently providing On-Call Project Management and Construction Management/Inspection Services for the City of Carson, supporting the successful delivery of a wide range of Capital Improvement Projects (CIPs) focused on infrastructure enhancement, community revitalization, and sustainable development. Our services include contract administration, daily inspection, schedule and budget tracking, and coordination with City staff, utilities, and external stakeholders.
We apply a proactive, municipal-focused approach that emphasizes transparent communication, regulatory compliance, and high-quality documentation. Z&K leverages tools such as Procore for document control, Primavera P6 for schedule management, and GIS mapping for spatial coordination to ensure each project remains on track, within budget, and compliant with all applicable standards. This technology-driven strategy allows us to streamline the delivery of complex, multi-phase projects while ensuring full alignment with City goals and public expectations.
Civic Projects
• Civic Center Specific Plan
• City Hall Basement
Renovation
Transportation and
Streetscape
• Pavement Rehab Projects
• Traffic Signal and Intersection
Improvement Projects
Environmental and
Stormwater
• Urban Forestry Master Plan
• Storm Drain Improvement
Initiatives
Parks and Recreation
• Park and Recreation
Enhancement
CITY OF CHINO, ON-CALL STAFF AUGMENTATION SERVICES
Z&K Consultants provides on-call project management, construction management, inspection, and engineering support for the City of Chino’s Public Works Department. Our work includes roadway resurfacing, storm drain upgrades, ADA improvements, and utility coordination. Services include plan review, constructability input, permitting support, daily inspection, SWPPP compliance, and final closeout documentation. Z&K applies Greenbook, Caltrans, California Building Code, and MUTCD standards while also supporting grant administration, interagency coordination, and utility engagement to help the City streamline project delivery.
Water Projects
• WA17B - Chino Quad 1.2
• WA211 - Well 11 Pipeline Project
• WA212 - State Street Water Treatment Plant
• WA213 - Benson Reservoir and Site Improvements
• WA214 - Well 17 Equipping Project
• WA221 & WA222 - Central Ave and Dupont Ave
Waterline Project
• WA223 - Russell Ave Waterline Replacement Project
• WA224 - B Street Alley Water Main Line Replacement
• WA231 - Wells 4 & 6 Water Treatment Facility
Slurry Seal and Repairs
• MS222 - Slurry Seal Program
• NC231 - Schaefer Ave Localized Asphalt Repairs
Street Improvement Projects
• ST061 - Pine Avenue Extension
• ST162 Localized Asphalt Repairs Various Locations
• ST203 - Pine Avenue Widening & Pine/Euclid
Intersection
• SN211 – Alley Sanitation Rehab 20-21
• SN221 - FY21/22 Alley Reconstruction Project
• ST222 - Kimball/El Prado/Central Traffic
Improvement
• ST223 – Madison St & Kellogg Ave Gap Closure
• SN231 - Alley Rehabilitation Project - Pioneer St
• ST232 – Kimball Ave Street Improvement
• ST233 - Yorba Ave Improvements
• ST241 - Ramp Improvements
• R2401 - Euclid Bridge
• G6220 - CDBG Alley Project, East-West North Chino
ADA and Accessibility Projects
• MS202 – ADA Grievance 21-004 Curb Ramps at
Olive Place & Walnut Ave
• MS202 & ST221 - Chino Avenue Accessibility and
Curb Ramp Improvements at 15th, 17th, and 19th
Streets and Norton Avenue PCC Walk and Curb
Ramps
• 11th Street Pavement Reconstruction Alley
Accessibility and Intersection Accessibility Project
Storm Drain Projects
• SD223 - Chino Avenue Storm Drain Improvement
• SD222 - Philadelphia Street and Monte Vista Avenue
Storm Drain Extension Project
• SD211 - 11th Street/B Street Project
• Philadelphia St. & Monte Vista Ave Storm Drain
Extension Project
CITY OF CORONA, ON-CALL STAFF AUGMENTATION SERVICES
Z&K Consultants is providing on-call construction management, inspection, and engineering support for the City of Corona. Our team oversees grading, drainage, utility coordination, roadway widening, traffic signal upgrades, and stormwater improvements. We support all phases of delivery—from constructability review and plan check to construction oversight and closeout. Services include SWPPP inspections, environmental compliance, and enforcement of standards including the Greenbook, California Building Code, Caltrans specs, and MUTCD.
Transportation Projects
• Annual Pavement
Rehabilitation
• Citywide Traffic Signal
Optimization Project
• Citywide Street Pavement
Rehabilitation Project
• Sherborne Street
Improvements
• South Mall Parking Lot
Rehabilitation
• Corona Green Alleys
• Bedford Wash Bridge
Municipal Facility and Park
Improvements
• City Hall Veterans Memorial
Improvements Project
• Old PD Building Demolition
Project
• Victoria Park Splashpad
Water/Wastewater Projects
• Liberty Avenue Waterline
Replacement Project
• Lester WTP Backwash Tank
• Lester WTP Gravity Thickener
• Desalter Surge Anticipator
• Desalter WTP Sulfuric Acid
Parts
• Replace Desalter Motorized
Operating Valves
• Centrifuge Project
• WRF 2 Secondary Clarifiers
• WRF 2 MCC Electrical
Upgrades
• WRF 1 Clarifiers Rehab
Project
• Emergency Bypass Booster
Pumps
CITY OF LONG BEACH, ON-CALL PROGRAM & PROJECT MANAGEMENT, CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES
Z&K Consultants, Inc. is proud to support the Long Beach Utilities Department through an on-call contract providing a comprehensive suite of engineering and management services tailored to critical infrastructure and utility improvement projects. Our work includes project management, construction management and inspection, document control, and technical support services across a range of water, sewer, and stormwater initiatives. We assist with initial design coordination, bid and construction phase oversight, field documentation, quality assurance, and stakeholder coordination. Our approach emphasizes efficient project execution, real-time communication, and strict adherence to schedule, budget, and regulatory requirements.
Water Projects
• West Coast Basin Well Equipment
• NLB-13 & NLB-14 Equipping
• GWTP-1 and GWTP-2 Wells
• Golden Ave Water Main
• LADWP Haynes Generating Station Water & Sewer
Pipeline
• Wells - Alamitos 9A & 14
Sewer Projects
• S-8 Sewer Lift Station Rehab
• S-25 Sewer Lift Station Rehab
Facility and Building Projects
• Groundwater Treatment Plant HVAC Replacement
Project
• EO-3585: LBWD Admin Bldg Roof Improvements
ADDITIONAL SIMILAR ON-CALL CONTRACTS
CITY OF SAN BERNARDINO, ON-CALL SERVICES | Z&K Consultants has been a trusted provider of comprehensive project management, construction management, and construction inspection services for the City of San Bernardino. Our dedicated team supports the entire project lifecycle, from initial inception through planning, design review, bidding, construction oversight, and project closeout. We closely collaborate with City staff, contractors, and community stakeholders to proactively address challenges, streamline communication, and ensure adherence to timelines, budgets, and quality standards. This integrated and collaborative approach helps the City effectively achieve its infrastructure improvement goals while maintaining transparency and accountability throughout the process.
CITY OF NORCO, ON-CALL SERVICES | Z&K Consultants, Inc. has successfully supported the City of Norco by providing comprehensive inspection services and detailed oversight to uphold high-quality standards and regulatory compliance throughout all phases of public infrastructure construction projects. Our experienced team offers meticulous supervision and proactive coordination across diverse project types, including roadway rehabilitation, drainage system enhancements, utility installations, and other municipal improvement initiatives.
We closely collaborate with City personnel, contractors, and regulatory agencies to ensure construction activities consistently align with approved plans and specifications, established safety protocols, environmental standards, and relevant regulatory requirements.
PROJECT SPECIFIC EXPERIENCE
In addition to our extensive on-call experience, we have included a selection of representative project summaries below to highlight our team’s capabilities across a range of infrastructure types and agency clients.
PARKS & RECREATION PROJECTS
• City of Costa Mesa – Jack Hammet Sports Complex
Improvement Project
• City of Garden Grove – Woodbury Park
Revitalization and Expansion Project
• City of Irwindale – Irwindale Park Improvements
Project
• City of La Habra – Vista Grande Park Improvements
• City of Lake Forest - Arbor Mini Parks Project;
Neighborhood Park Renovations – Borrego
Overlook, Regency, Rancho Serrano, Sundowner
and Vintage Parks
• City of La Quinta – SilverRock Park Venue Site
• City of Newport Beach – San Miguel Park
Improvement Project
• City of South Gate – Hollydale Community Park
Renovation Project & Circle Park Improvement
Project
• City of Tustin – Veterans Sports Park at Tustin
Legacy; Armstrong Pedestrian Bridge; Legacy Park
Phase 3; and N-D South Phase 2 Package 2
• DRD - Thermal Park Improvement Project
TRANSPORTATION, STREET IMPROVEMENT & TRAFFIC SIGNAL PROJECTS • City of Alhambra - FY 19-20, 20-21, and 21-22 Street
Rehabilitation Projects & Pedestrian Countdown
Signal Head Installation Project
• City of Cathedral City - HSIP Cycle 9A Traffic Signal Project
• City of Compton – Annual Residential Street Rehab
Project, Phases 1 & 2A
• City of Costa Mesa – Citywide Parkway
Maintenance, Street Rehab, and Slurry Seal
• City of Downey – Woodruff Avenue Pavement
Rehabilitation Project
• City of Eastvale - 2024 Median Project
• City of El Segundo – El Segundo Boulevard Project
• City of Fontana - Sierra Avenue Landscape Median
Project
• City of Glendale - Glendale Arts and Entertainment
District Improvements on Artsakh Avenue Project
• City of Irwindale – 2021-2022 Resurfacing
• City of Laguna Beach – Zones 5 & 11A Street Slurry
Seal
• City of Lake Forest - Various LFTM Projects and
Arterial Median Improvement Project; Slurry Seal
Zones A, D (Phase 1), D (Phase 2), E, and B; Street
Resurfacing of Glenn Ranch Road from Portola to El
Toro, Slurry Seal Zone F, and Arterial Slurry Seal
Jeronimo and Muirlands from Los Alisos to Bake;
Arbor Park Access Ramp Project; Bake Parkway
Resurfacing (South Pointe Drive to Rancho Parkway
South Phase 1 and 2)
• City of Moreno Valley – Citywide Pavement
Rehabilitation
• City of Norwalk – CDBG Local Streets Rehabilitation
• City of Palm Springs – HSIP Cycle 9 Traffic Signal
Modifications at Nine Intersections Project
• City of Pomona - Police Parking Lot Renovations
• City of Rancho Cucamonga - Heritage Park Bridge
Project
• City of San Marino – Street Rehabilitation Project
• City of Torrance – Anza/Vista Montana/PCH Traffic
Signal & Residential/Arterial Pavement
PUBLIC FACILITIES PROJECTS
• City of Carson – City Hall Basement Renovation
• City of Fontana – Fire Station #81 Project
• City of Irvine – James Musick Facility Project
• City of La Habra – Vista Grande Park Restroom
Improvements Project
• City of La Mirada - City Hall Fountain Renovation
Project
• City of Lynwood – Yvonne Burke John Ham Park
Community Center Project
• City of Ontario – Fire Station #5 & Fire Station
Training Facility Project
• City of Orange – Betty Lamoreaux Justice Center
• City of Rancho Palos Verdes – Hesse Park Roof
Replacement Project
• City of Santa Ana – Main Jail Structure for Sheriff's Department Project
• City of Signal Hill – City Hall Interior Renovation
• County of Los Angeles – Juvenile Hall Detention
Facility
UTILITY (WATER, WASTEWATER, STORM DRAIN) PROJECTS
• City of Fullerton – Longview Drive Water/Sewer Main
Replacement & Street Improvements
• City of Fullerton – Valencia Avenue Water Main
• City of Hemet – Sewer Mainline Replacement
• City of La Habra - Coyote Creek and Imperial
Channel Repair Project
• City of Lake Forest - Arbor Access Ramp Sewer
Lateral
• City of Norwalk – Water Main Installation Project
• City of Oceanside – Pilgrim Creek Sewer Lift Station
Improvement Project
• City of Oceanside – San Luis Rev (SLR) WWTP
Aeration Basin Effluent Piping Replacement
• City of Pico Rivera – Water Main Replacement
Project
• City of San Marino – Lift Station Improvement
Program
• City of Torrance – Van Ness Water Wells
Transmission
• Elsinore Valley Municipal Water District (EVMWD) –
Highway 74 Waterline Relocation
• City of Riverside - Magnolia Interconnect Project;
Garfield Overland Phase 3; Gage 29-2R Equipping;
Lincoln Avenue Techite Pipe Replacement Project
Phase I (Jefferson St. to Madison St.)
These project examples demonstrate Z&K’s proven ability to deliver high-quality, responsive services across a range of municipal infrastructure projects. Our consistent performance under active on-call contracts reflects our team’s deep understanding of public agency expectations, regulatory requirements, and technical standards.
With a flexible staffing model, experienced personnel, and a commitment to accountability, Z&K is well-equipped to support the City of Hermosa Beach with seamless integration, dependable service, and results that align with your CIP goals.
CURRENT ON-CALL CONTRACTS
Z&K Consultants currently holds over 57 active on-call contracts with cities, counties, and public agencies throughout Southern California—demonstrating our consistent ability to deliver responsive, high-quality services across a wide range of municipal infrastructure, transportation, utility, and facility improvement projects. This breadth of experience has equipped our team with a deep understanding of agency operations, funding cycles, permitting requirements, and stakeholder coordination. Our flexible staffing model allows us to quickly adapt to evolving project needs, while our process-driven approach ensures cost-effective, schedule-conscious solutions tailored to each assignment. This proven record of performance makes Z&K a trusted partner for agencies seeking reliable, integrated, and efficient project support. # Agency PM CM CI # Agency PM CM CI
1 City of Alhambra ✓ ✓ ✓ 30 City of Ontario ✓
2 City of Beaumont ✓ 31 City of Palm Desert ✓ ✓
3 City of Bell ✓ ✓ ✓ 32 City of Pico Rivera ✓ ✓
4 City of Burbank ✓ ✓ ✓ 33 City of Placentia ✓ ✓
5 City of Carson ✓ ✓ ✓ 34 City of Pomona ✓ ✓ ✓
6 City of Chino ✓ ✓ ✓ 35 City of Rancho Palos
Verdes ✓
7 City of Corona ✓ ✓ ✓ 36 City of Rosemead ✓ ✓
8 City of Costa Mesa ✓ ✓ ✓ 37 City of San Bernardino ✓ ✓ ✓ 9 City of Downey ✓ ✓ ✓ 38 City of San Marino ✓ ✓ ✓
10 City of Eastvale ✓ ✓ ✓ 39 City of Santa Monica ✓
11 City of El Segundo ✓ ✓ ✓ 40 City of Signal Hill ✓ ✓
12 City of Encinitas ✓ ✓ ✓ 41 City of South Gate ✓ ✓ ✓
13 City of Fontana ✓ ✓ ✓ 42 City of Temecula ✓
14 City of Glendale ✓ ✓ ✓ 43 City of Torrance ✓ ✓ ✓
15 City of Hemet ✓ ✓ ✓ 44 Caltrans 59 - District 5* ✓ ✓ 16 City of Irvine ✓ ✓ ✓ 45 Caltrans 59 - District 8* ✓ ✓ 17 City of Irwindale ✓ ✓ ✓ 46 Caltrans 59 - District 9* ✓ ✓ 18 City of La Habra ✓ ✓ ✓ 47 Coachella Valley Water
District ✓
19 City of La Mirada ✓ ✓ 48 County of Los Angeles* ✓ ✓
20 City of Laguna Beach ✓ ✓ ✓ 49 County of San Diego* ✓ ✓ 21 City of Lake Forest ✓ ✓ ✓ 50 LA Metro* ✓ ✓
22 City of Lancaster ✓ ✓ 51 Long Beach Utilities ✓ ✓
23 City of Malibu ✓ ✓ 52 RCTC* ✓ ✓
24 City of Manhattan Beach ✓ ✓ ✓ 53 RCTD* ✓
25 City of Moreno Valley ✓ ✓ 54 Riverside Public Utilities ✓ ✓ 26 City of Newport Beach ✓ ✓ 55 San Bernardino County* ✓ 27 City of Norco ✓ ✓ 56 Santa Clarita Valley Water
Agency* ✓
28 City of Norwalk ✓ ✓ ✓ 57 South Orange County
Wastewater Authority ✓ ✓ ✓
29 City of Oceanside ✓ ✓ ✓ 58 San Gabriel Valley Council of Governments* ✓
PM: Project Management, CM: Construction Management, and CI: Construction Inspection, * Contract as a Subconsultant
REFERENCES
Z&K is pleased to provide references from recent on-call contracts where we have delivered comprehensive engineering services. These references reflect our experience delivering complex municipal infrastructure projects on time, within budget, and in full alignment with agency standards.
City of Manhattan Beach
Contact Name: Gilbert Ramos, Associate Engineer
Address: 3621 Bell Avenue, Manhattan Beach, CA 90266
Phone & Email: (310) 802-5362, [email protected] Contract Amount: $1.2M
Contract Term: January 2022 – December 2026 (Ongoing)
Services: On-Call Staff Augmentation Services
Key Personnel: Brittany Duhn, Amer Jakher, Khalil Saba, Lisa Naslund, Pernilla Brandt, Anthony Flores
City of Corona
Contact Name: Aftab Hussain, Assistant Utilities Director Address: 400 S Vicentia Ave, Corona, CA 92882
Phone & Email: (909) 202-5981, [email protected] Contract Amount: $750K
Contract Term: January 2022 – June 2027 (Ongoing)
Services: On-Call Staff Augmentation Services
Key Personnel: Brittany Duhn, Amer Jakher, Khalil Saba, Nadeem Syed, Pernilla Brandt, Zack Faqih, Anthony Flores, Tom Dawson
City of Chino
Contact Name: Michele Hindersinn, Principal Engineer
Address: 13220 Central Ave, Chino, CA 91710
Phone & Email: (909) 334-3213, [email protected] Contract Amount: $1.1M
Contract Term: April 2021 – July 2028 (Ongoing)
Services: On-Call Staff Augmentation Services
Key Personnel: Brittany Duhn, Amer Jakher, Khalil Saba, Lisa Naslund, Nadeem Syed, Pernilla Brandt, Zack Faqih, Anthony Flores, Tom Dawson City of Carson
Contact Name: Dr. Arlington Rodgers, Director of Public Works Address: 18620 South Broadway Street, Carson, CA 90248
Phone & Email: (310) 857-3500, [email protected]
Contract Amount: $1.1M
Contract Term: January 2024 – June 2028 (Ongoing)
Services: On-Call Staff Augmentation Services
Key Personnel: Brittany Duhn, Amer Jakher, Zack Faqih, Anthony Flores, Tom Dawson
City of Long Beach
Contact Name: Dennis Santos, Manager of Engineering
Address: 1800 E Wardlow Rd, Long Beach, CA 90807
Phone & Email: (562) 570-2381, [email protected] Contract Amount: $3.2M
Contract Term: October 2021 – October 2025 (Ongoing)
Services: On-Call Staff Augmentation Services
Key Personnel: Brittany Duhn, Khalil Saba, Lisa Naslund, Tom Dawson Additional references available upon request.
SECTION 3.2.6
PROJECT MANAGEMENT PLAN
PROJECT MANAGEMENT PLAN (SECTION 3.2.6)
SCOPE OF SERVICES
Z&K Consultants, Inc. is fully prepared to provide the full range of staff augmentation services outlined in the City’s RFQ No. 25-001. Our in-house team includes licensed civil engineers, certified construction inspectors, plan reviewers, project managers, permit technicians, and administrative support personnel. We are equipped to support the City across the following service areas:
City Engineering Services | Z&K Consultants offers dedicated City Engineering services, including the assignment of an Interim City Engineer to provide oversight and leadership for engineering operations. Our proposed Interim City Engineer, Amer Jakher, PE, brings over 36 years of experience as a City Engineer and Public Works Director for multiple Southern California agencies. Under this scope, we support the administration and management of the City’s Capital Improvement Program (CIP), development review and entitlement support, preparation of staff reports and engineering recommendations, attendance at Council and commission meetings, updates to engineering standards and policies, and resolution of infrastructure emergencies and field issues. We also coordinate with internal departments and external agencies, ensuring alignment with City goals and compliance with all applicable codes, standards, and regulations. The Interim City Engineer will be available to work up to 20 hours per week on site, with additional availability for remote support.
General Staff Augmentation | Z&K provides flexible, responsive staffing to support the City’s operational and project-specific needs on an as-needed basis. Our staff can augment existing Public Works Department functions or provide temporary coverage for vacant positions. Available positions include Assistant and Associate Civil Engineers, Engineering Technicians, Permit Technicians, and administrative support personnel. These team members are trained in municipal protocols and can assist with field engineering, permit processing, customer service at the public counter, utility coordination, and documentation. Staff can work on-site or in a hybrid capacity, depending on the City’s preferences. Z&K’s deep bench of prequalified personnel enables rapid deployment and staffing continuity without disruption to City operations.
Project and Program Management | Z&K offers comprehensive project and program management services to support the successful delivery of the City’s CIP and other key initiatives. Our services include management of individual capital projects, coordination with consultants and contractors, preparation of project scopes, schedules, and budgets, and oversight of project progress through closeout. We assist with the preparation of grant applications and provide full administration of award ed funds, including ATP, SB1, HSIP, and MSRC programs. Our team also supports the development and execution of right-of-way, lease, and maintenance agreements, as well as interagency coordination. We apply a proactive, detail-oriented approach to scheduling, reporting, and task tracking, enabling City staff to maintain full visibility into project status, funding compliance, and resource allocation.
Engineering Support Services | Z&K provides technical engineering services to assist with the City’s development review, utility coordination, and public infrastructure planning efforts. Our scope includes plan checking for grading, drainage, utility, street improvement, traffic control, and wireless facility plans, as well as review of parcel maps, tract maps, boundary determinations, easements, and certificates of compliance. We support the coordination of survey services and right-of-way acquisitions, and we provide preliminary and final engineering support for City-led projects. Z&K also assists in environmental clearance efforts, including CEQA documentation and coordination with regulatory agencies for required permits. All work is conducted in accordance with applicable standards such as the Greenbook, California Building Code, ADA guidelines, MUTCD, and Caltrans design criteria.
Specialized Consulting Services (As-Needed) | In addition to the core services outlined above, Z&K can provide specialized staff and technical expertise on an as-needed basis. This includes CASp-certified plan reviewers and inspectors for ADA compliance, traffic signal and electrical inspectors, stormwater and NPDES/FOG compliance specialists, and public engagement personnel for outreach during construction. We also offer pavement management analysts, schedulers experienced in Primavera P6 and MS Project, and grant strategists to support competitive funding acquisition.
CONTRACT APPROACH
Steps to Provide On-Call Services | Z&K Consultants delivers on-call services through a structured, responsive framework designed for seamless integration with City operations. Each assignment begins with a detailed project initiation phase, during which we confirm communication protocols, clarify roles and responsibilities, and align expectations with the City’s goals. We assign a dedicated Project Manager to oversee the task order and ensure quality, accountability, and consistency from start to finish.
Our team conducts a comprehensive review of project plans, specifications, and schedules. We lead or participate in kick-off meetings, confirm contractor readiness, and establish controls for schedule, cost, and documentation tracking. During execution, Z&K deploys technical experts such as our Interim City Engineer, Senior Construction Manager, inspectors, and plan reviewers, depending on the scope. We provide continuous oversight, maintain clear records, and deliver consistent updates to City staff, ensuring efficient progress and early issue resolution.
City Engineering Oversight | Z&K’s ability to provide City Engineer-level oversight is a cornerstone of our contract approach. Our proposed Interim City Engineer, Amer Jakher, PE, brings over 36 years of leadership experience and will be available up to 20 hours per week on site, with additional availability for remote support. Amer will lead CIP coordination, development review, utility and ROW interface, plan checks, policy updates, and interdepartmental coordination. He will also attend internal meetings and provide technical input for Council and Commission items, if requested.
Our approach to City Engineering emphasizes responsiveness, early problem solving, and continuity of oversight. We support both high-level administration and day-to-day engineering operations, ensuring the City maintains full momentum on key projects even during internal staffing gaps.
Ensuring Contractors Stay on Schedule and Under Budget | Z&K employs a multi-layered strategy to ensure that contractors remain on schedule and within budget. Our team develops baseline schedules and cost tracking frameworks for each task order. Tools like Primavera P6 and Procore are used to monitor progress, flag risks, and manage resources in real time. Our Senior Construction Manager works closely with City staff to review contractor submittals, RFIs, change orders, and daily reports—identifying issues early and resolving conflicts quickly.
By conducting regular site visits, attending progress meetings, and maintaining detailed logs, our team ensures strict compliance with plans, specifications, and contractual obligations. We foster a collaborative relationship with contractors while enforcing expectations and protecting the City’s interests. Cost and schedule controls are supported by proactive issue tracking and transparent reporting throughout the construction process.
Tools for Managing Staff and Keeping the City Informed | Z&K uses proven project management tools— including Primavera P6, Procore, and GIS-based dashboards—to manage workflow, track performance, and keep the City informed. These platforms offer real-time visibility into inspection status, construction milestones, document control, and cost tracking. All task orders are tracked using internal checklists and shared status logs that allow Z&K staff and City personnel to stay aligned.
Our weekly progress reports summarize activities, schedule performance, risks, and upcoming milestones.
Reports are supported by inspection logs, materials testing results, and change order status summaries. GIS dashboards provide spatial views of project locations and impacts. This integrated approach ensures full transparency, coordination, and accountability across all services.
Quality Assurance & Responsiveness | Every assignment follows a defined QA/QC process, led by experienced engineers and peer reviewers. Before documents are submitted to the City, they are reviewed internally to ensure technical accuracy, consistency with standards, and regulatory compliance. Our Contract Manager, Brittany Duhn, PE, coordinates across task orders to ensure staffing continuity, timely deliverables, and responsive communication with the City.
Z&K is known for our reliability and adaptability across over 57 active on-call contracts. We maintain open lines of communication, mobilize quickly, and resolve issues early—ensuring that the City receives consistent, highquality service across all project types and staffing assignments.
PROPOSED PROJECT TIMELINE
Z&K Consultants proposes a flexible and responsive timeline approach to support the City of Hermosa Beach through on-call engineering, construction management, plan review, inspection, and staff augmentation services.
Our model is designed for task order-based execution, allowing us to mobilize quickly, deliver targeted support, and adapt to the City’s evolving priorities.
Task Order Kickoff & Coordination (Typically Weeks 1–2) | Each assignment will begin with a kickoff meeting to confirm objectives, roles, schedule, and communication protocols. Z&K will review applicable plans, regulatory requirements, and permit conditions to ensure alignment with City standards. A dedicated Contract Manager will coordinate staffing and document control procedures to ensure consistency throughout the task.
Technical Review & Pre-Construction Support (Varies by Task Order) | Depending on the assignment, our team will support plan review, field evaluations, utility coordination, and constructability analysis. This may include reviewing developer or CIP submittals, supporting permit processing, or preparing documentation for procurement. If required, we can assist in bid package development and contractor selection.
Construction Phase Oversight (Task Orders in Progress) | For active construction, our certified inspectors and senior managers will oversee daily field activities, monitor contractor compliance, and enforce safety and environmental requirements. We will provide ongoing communication with the City, prepare daily inspection logs and weekly progress reports, and support SWPPP compliance and issue resolution in the field.
Closeout & Documentation (As Needed per Project) | At the conclusion of each assignment, Z&K will provide closeout documentation, final inspection support, and, where applicable, assistance with grant reporting, punch list verification, and as-built plan review.
Ongoing On-Call Support (Throughout Contract Duration) | Beyond defined task orders, Z&K will be available to provide general engineering assistance, emergency response, development review, and interim staffing. Our team is structured to remain responsive and accessible to the City throughout the contract term, ensuring that all requests—whether urgent or routine—are addressed promptly and professionally.
PLAN REVIEW TIMELINE
Z&K Consultants will implement a responsive, structured approach to plan review services that ensures timely processing, clear communication, and strict adherence to City standards. Our team’s process emphasizes efficiency, technical accuracy, and collaboration with City staff and applicants to reduce delays and facilitate prompt approvals.
Initial Plan Submission and Intake (Weeks 1–2) | Upon receiving plan submittals from developers or Cityinitiated projects, Z&K will perform an intake review to confirm completeness. This includes verifying that required documents, permits, and engineering plans are included. If any components are missing, we will promptly notify the applicant and provide a checklist for resubmittal. At the end of this phase, a lead reviewer will be assigned based on the project’s scope and technical requirements.
Detailed Plan Review and Compliance Check (Weeks 3–6) | Z&K will conduct a comprehensive technical review of all plan elements—including grading, drainage, utility, and accessibility components—ensuring conformance with the Greenbook, California Building Code (CBC), ADA regulations, and any other applicable local or state standards. Our team will coordinate with relevant City departments (e.g., Public Works, Traffic Engineering, Environmental Services) to incorporate interdisciplinary feedback. A review memo summarizing findings, requested corrections, and any clarifying questions will be prepared and submitted to the applicant by the end of this phase.
Applicant Communication and Revisions (Weeks 6–8) | Following the initial review, Z&K will transmit comments to the applicant and remain available to answer questions, clarify technical items, and help navigate complex regulatory issues. This open communication supports quality resubmittals and reduces the likelihood of repeated revisions.
Resubmission and Final Review (Weeks 9–12) | Once revised plans are received, Z&K will perform a final compliance check within a two-week period. This includes verification of all corrections, cross-referencing with original comments, and confirmation that revised plans meet all applicable City and regulatory standards. Upon successful review, Z&K will provide formal approval documentation and notify the City that the project is ready to proceed to permitting or construction.
MANAGEMENT APPROACH
Z&K Consultants applies a results-driven management approach centered on four key pillars: time, information, cost, and quality. This framework allows us to deliver projects efficiently, communicate clearly, maintain strict budget control, and ensure all work meets or exceeds technical and regulatory standards. By proactively managing schedules, streamlining information flow, monitoring expenditures, and enforcing quality assurance, we consistently deliver projects on time and within budget while upholding the City’s expectations for service and performance.
Time Management: Accurate scheduling is crucial for managing restrictive time and resource elements in every project. Z&K will review the contractor's baseline schedule to ensure its accuracy, constructability, and reasonable activity durations. We will monitor the contractor’s three-week look-ahead schedule and proactively address potential delays. Our team’s detailed scheduling reviews will ensure that the contractor adheres to the record schedule, identifying any discrepancies early and flagging potential issues for timely resolution.
Cost Management: Z&K takes a proactive approach to cost management, ensuring accurate monthly progress billings and strict oversight of the change order process. We will track work to verify the contractor’s progress billing and tie monthly payments to the construction schedule. Any changes or unforeseen conditions will be closely monitored and managed to prevent cost overruns, and an ongoing log of potential change orders will be maintained for discussion at meetings.
Funding Management: Our team understands the importance of complying with funding requirements to ensure that project financing remains unaffected. Z&K will closely manage all reporting and filing deadlines, ensuring that project documentation meets the requirements for DBE reporting and compliance with funding agency guidelines. We will also assist the City in preparing documentation for any necessary audits, ensuring all processes are completed smoothly and efficiently.
Quality Management: Z&K's quality management approach
includes both quality assurance and quality control procedures.
We will lead the quality assurance efforts by implementing a comprehensive quality management plan that allocates quality control responsibilities to the appropriate project participants.
This includes inspecting the contractor's work and documentation processes, ensuring submittals, RFIs, and other paperwork meet quality standards. Z&K’s proactive approach to managing submittals and RFIs will prevent misunderstandings, incorrect materials, and construction delays.
Information Management: Effective information management is essential for successful project delivery. Z&K will serve as the central hub for all project documentation, ensuring that contracts, meeting minutes, drawings, submittals, and RFIs are properly managed and distributed. Our approach fosters open communication and collaboration among all project stakeholders, with regular construction meetings to discuss ongoing issues and progress. Z&K’s experience with electronic document management solutions ensures that information flows efficiently and is accessible to all involved parties.
Codes and Procedures Management: Z&K has extensive knowledge of local, state, and federal codes and procedures required to deliver successful projects. We will ensure full compliance with the California Building Code, Caltrans standards, OSHA safety regulations, and other relevant codes. Our team’s expertise ensures that all codes and procedures are properly followed, ensuring project safety, compliance, and successful completion.
By leveraging our proven task order and management approaches, Z&K Consultants is confident in our ability to deliver the highest-quality service and ensure the success of the City’s projects.
QA/QC PROCEDURES
To ensure the successful execution of the City’s Projects, Z&K Consultants, Inc. has developed a comprehensive Quality Assurance/Quality Control (QA/QC) program that encompasses all project phases—pre-bid, construction, and post-construction. This structured approach ensures that all project deliverables meet or exceed the City’s expectations for safety, quality, and compliance with applicable standards and regulations.
Below is a summary of our QA/QC procedures tailored specifically to the unique requirements of this initiative.
Pre-Bid Phase | During the pre-bid phase, Z&K will conduct a detailed review of project documentation, focusing on constructability, bid-ability, and overall design feasibility. Our team will assist the City in finalizing bid documents and evaluating contractor qualifications to ensure that only the most capable teams are selected for the project. Utility coordination will also take place during this phase to prevent conflicts during construction, and pre-construction photos and videos will document the site’s existing conditions. By addressing these elements early, we can minimize potential delays and ensure the project is set up for success.
Construction Phase | The construction phase is the most critical period for implementing QA/QC procedures.
Z&K will oversee weekly progress meetings, maintain detailed inspection logs, and review contractor submittals for compliance with approved plans and specifications. Environmental compliance will be monitored in alignment with CEQA and local regulations, while labor compliance will ensure adherence to prevailing wage laws.
Throughout the construction phase, our team will actively track quantities, process RFIs, and monitor change orders to maintain financial transparency and control. Safety and traffic control procedures will be strictly enforced to protect workers, residents, and stakeholders. Additionally, progress photos and daily inspection reports will be maintained to provide a clear record of the contractor’s activities and any challenges encountered.
Our commitment to rigorous QA/QC measures ensures that construction activities are completed to the highest standards.
Post-Construction Phase | In the post-construction phase, Z&K will conduct a thorough final inspection and walk-through with City staff and other stakeholders. Punch lists will be issued, and the contractor’s as-built drawings will be reviewed for accuracy. Our team will ensure that all project documentation, including photographs and final reports, is delivered to the City in a well-organized format. Final pay requests and certificates of completion will be processed promptly to close out the project efficiently. By adhering to these QA/QC procedures, we will ensure a smooth transition from construction to operational use.
A table summarizing the activities, descriptions, and deliverables is provided below for clarity and easy reference.
Pre-Bid Phase
Activity Description
Bidding Phase Assist the City in finalizing the bid document, evaluate bidder/qualifications, bid opening/Analysis, and award process through City Council Award.
Constructability
Review/Quantity
Takeoff
Review for constructability, bid ability and perform value engineering. Conduct independent quantity take-off for construction cost.
Coordinate with
Utility Companies Meet with all utility companies responsible for relocating their lines and equipment.
Photo & Video Take pre-construction photos and videotape conditions.
Project Schedule/
Long Lead Items Evaluate Design Engineer’s proposed schedule for construction duration and cost.
Preconstruction
Meeting
Arrange a preconstruction meeting with agencies, contractor, and utility companies and address all concerns.
Construction Phase
Weekly Progress
and Schedule
Meeting
Conduct weekly meetings to discuss schedule, change orders, new issues, submittal status, RFI's & safety.
Deficiency Log Maintain a log of non-compliant work items.
Process Submittals Review and track all submittals for completeness & constructability.
Track Quantities Track quantities of completed/force account work for payment.
Process Requests
for Information (RFI) Answer the Contractor’s RFI, ensure that the designer explains design RFI.
Review Contract
Change Orders
(CCO)
Review CCO's proposed by the contractor. Recommend needed CCO's. Track cash flow for CCO's.
Claims
Administration
Perform claims administration, coordination and monitoring claims, response preparation, logging claims, and tracking claims status.
Weekly Statement of
Working Days Issue a Weekly Statement of Working Days, showing days remaining, and rainy days.
Environmental
Compliance
Review and enforce requirements stipulated in permits issued by regulatory and environmental agencies. Maintain/update the master ECR for project compliance.
Labor Compliance Monitor for compliance with the applicable labor laws and contract requirements, such as prevailing wage requirements.
Progress Payments Review contractor's payment requests, verify completed quantities Project
Documentation Maintain a project Uniform Filing System.
Project Schedule Review contractor's baseline, monthly, and "look-ahead" submittals. Notify all parties of deviations from the schedule.
Permits/Easement
Utility relocations
Continuation of pre-construction activities. Assist in coordination and scheduling of utility work.
SWPPP & Safety
Assist and review, approve and monitor of the Contractor’s SWPPP. Review, monitor, document and enforce contractor safety procedures for compliance with laws and regulations.
Disadvantage
Business Enterprise
Assure that the contractor is meeting disadvantage business enterprises goals established for the project.
Quality Assurance /
Inspection
Inspect work to ensure compliance with contract documents. Reject unacceptable work using Deficiency Log. Observe the work of special inspectors when required.
Progress Photos Continue taking pictures to document the contractor's progress and any problems.
Community
Outreach Respond to citizens and business owner’s concerns.
Daily Inspection
Reports Document contractor’s daily operations and provides daily diaries.
Traffic Control Review contractor’s traffic control and lane closure request, obtains CT closure approval, establish an agreement/contract with CHP’s.
Post Construction Phase
Final Inspection Conduct a final inspection/walk-through including maintenance and service personnel.
Issue preliminary and final punch list. Coordinate with City and Caltrans. "As-Built" Drawings Review Contractor's redline drawings, submit to the designer.
Dispute Resolution As requested, aids in resolving any outstanding disputes.
Project Files Deliver all project files including photographs. Complete Final Report and Funding Reimbursement application.
Final Inspection Conduct a final inspection/walk-through including maintenance and service personnel.
Issue preliminary and final punch list. Coordinate with City and Caltrans.
Final Pay Request,
Certificate of
Completion
Process the contractor's final payment request, issue a Certificate of Completion, obtain applicable permits and a Project Final Report.
PROJECT FLOW CHART
The Projects will follow a streamlined and structured workflow to ensure efficient execution and successful delivery. The project flow chart outlines the key phases—Pre-Construction, Construction, and Start-Up and Close-Out Phases—along with the major activities within each phase. This approach enables clear communication, accountability, and coordination among all stakeholders.
SECTION 3.2.7
REQUIRED FORMS
RFQ 25-001 City of Hermosa Beach
6.2 Required Forms
6.2.1 Certification of Qualifications
RFQ #: _________
The undersigned hereby submits its statement of qualifications and agrees to be bound by the terms and conditions of this Request for Qualifications (RFQ).
1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.
2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.
3. Proposer has carefully reviewed its statement of qualifications and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.
4. It is understood and agreed that the City reserves the right to accept or reject any or all statement of qualifications and to waive any informality or irregularity in any statement of qualifications received by the City.
5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.
6. The statement of qualifications shall be valid for 90 days from the date of submittal.
7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
8. Proposer further acknowledges te provisions of any addendums issued have been incorporated into their statement of qualifications. 25-001
1
RFQ 25-001 City of Hermosa Beach
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________ Crystal Fraire, Principal-in-Charge
RFQ 25-001 City of Hermosa Beach
6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:
1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.
2. This statement of qualifications is genuine and not collusive or sham.
3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham statement of qualifications and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham statement of qualifications or to refrain from submitting to this RFQ.
4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.
5. All statements contained in the statement of qualifications and related documents are true.
6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham statement of qualifications.
7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .
8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
25-001
Crystal Fraire, Principal-in-Charge
RFQ 25-001 City of Hermosa Beach
6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.
The undersigned declares states and certifies that:
1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.
2. If selected, proposer agrees to accept all conditions and requirements as contained therein.
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________ Crystal Fraire, Principal-in-Charge 25-001
RFQ 25-001 City of Hermosa Beach
6.2.4 Acknowledgement of Professional Services Agreement RFQ #: _________
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.
1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.
2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________ Crystal Fraire, Principal-in-Charge 25-001
None.
APPENDIX A.
RESUMES
Brittany Duhn, PE, QSD/P, will serve as the Contract Manager for this oncall contract with the City of Hermosa Beach. She will oversee the delivery of all assigned task orders—including project management, construction management, and inspection services—and will act as the primary point of contact for City staff. Brittany will ensure that work is completed in full compliance with City standards, Caltrans LAPM procedures, and projectspecific requirements. With over a decade of experience in public works construction, she brings proven expertise managing complex municipal infrastructure projects, including roadway and sidewalk improvements, ADA-compliant facilities, traffic signals, storm drain systems, public utility coordination, and park upgrades.
PROJECT EXPERIENCE | Brittany Duhn, PE, QSD/P, has served as the Contract Manager for several municipal On-Call Project Management, Construction Management and Inspection Services contracts. In this role, she is responsible for overseeing all assigned task orders, managing staff deployment, ensuring quality control, coordinating with City staff and contractors, and maintaining compliance with funding and regulatory requirements (including Caltrans LAPM and FHWA standards). She currently or previously served as the Contract Manager for the following on-call contracts:
CITY OF BEAUMONT | Oversaw on-call construction support for utility and street improvement projects, ensuring documentation accuracy and coordination with City engineering staff.
CITY OF CARSON | Led task orders including facility renovations, park improvements, and stormwater upgrades, managing documentation, coordination, and field oversight through tools like Procore and P6.
CITY OF CHINO | Managed a variety of task orders including pipeline installation, storm drain upgrades, ADA curb ramps, and street widening—ensuring compliance with City and regulatory standards.
CITY OF CORONA | Directed construction management efforts for waterline replacements, bridge improvements, and green alley infrastructure—ensuring regulatory compliance and quality assurance.
CITY OF EL SEGUNDO | Served as PM for on-call permit inspection and capital project support, including traffic improvements and grant compliance documentation.
CITY OF HEMET | Served as PM on utility and sewer main replacements, overseeing construction documentation and ensuring smooth coordination across public works teams.
CITY OF LAKE FOREST |Oversaw park renovations, slurry seal, and accessibility upgrades—ensuring quality construction and coordination with City staff and the public.
CITY OF LONG BEACH | Managed construction support for water, sewer, and recycled water pipeline projects, including coordination with LADWP and utility agencies.
CITY OF MANHATTAN BEACH | Oversaw on-call projects such as Cycle 2 Street Improvements and streetscape enhancements, providing construction oversight and ensuring adherence to schedules and accessibility goals.
CITY OF NORCO | Managed inspections for water, sewer, and storm drain improvement projects—coordinating closely with field staff to maintain compliance and progress.
CITY OF SAN BERNARDINO | Provided construction support across multiple capital improvement projects, including Safe Routes to School, street rehab, and splash pad installations.
EDUCATION
» BSCE – Civil Engineering
California State Polytechnic
University, Pomona
LICENSES & REGISTRATION
» Professional Engineer,
P.E. State of California,
#91078
» SWPPP (QSD) & (QSP)
Certificate # 22055
» OSHA 30 Hour
Brittany Duhn, PE, QSD/QSP
Contract Manager
Amer Jakher, PE, is a licensed Professional Civil Engineer with over 36 years of experience in municipal engineering, capital improvement delivery, and public works leadership. He has served as City Engineer and Public Works Director for several Southern California cities, including Chino, Beaumont, San Bernardino, Colton, and Victorville, and held senior engineering roles in Banning, Baldwin Park, and Lynwood.
Amer has managed the successful planning, design, and construction of over $900 million in capital improvement projects, including roadway rehabilitation, storm drain upgrades, public facilities, and utility infrastructure. His expertise spans the full project lifecycle—from grant funding and agency coordination through bid support, construction oversight, and project closeout. On this contract, Amer brings executivelevel insight, hands-on technical expertise, and a deep understanding of city processes to support the City of Hermosa Beach with responsive, highquality engineering leadership.
EXPERIENCE
City of Manhattan Beach, Contract Senior Engineer / Senior Project Manager (Consultant) | As a Senior Engineer and Senior Project Manager for the City of Manhattan Beach, Amer Jakher played a key role in supporting the City’s Engineering Division during a period of high development activity and capital project delivery. He led the review and approval of grading, storm drain, sewer, and street improvement plans for residential, commercial, and institutional projects. Amer collaborated closely with the Planning and Building & Safety departments to ensure seamless coordination between entitlement approvals, permit issuance, and civil design compliance.
He participated in pre-construction meetings with developers, contractors, and utility agencies to clarify requirements, resolve technical issues, and prevent construction delays. Amer also provided guidance on traffic control, utility coordination, and stormwater compliance (NPDES), and routinely ensured that all development conditions of approval were satisfied prior to final occupancy or permit closure.
In addition to private development, Amer contributed to the management of select City capital projects and helped maintain coordination between public improvements and adjacent developments. He regularly communicated with residents, developers, and City officials to support clear understanding of engineering requirements, and helped modernize workflows to reduce review times and improve customer service delivery.
City of Carson, Senior Engineer / Senior Project Manager (Consultant) | While serving as a Senior Engineer and Senior Project Manager for the City of Carson, Amer Jakher led the technical review of private development projects ranging from major commercial centers to industrial and residential subdivisions. He was responsible for reviewing and approving engineering plans for grading, drainage, roadway design, utility connections, and public improvements—ensuring consistency with City codes, standard plans, and permit requirements.
Amer worked directly with applicants and their consultants to provide clear, constructive plan check comments and facilitate revisions that would support timely approvals. He served as a liaison between Planning, Engineering, and Building divisions, ensuring that project conditions of approval were enforced accurately and consistently. His collaborative approach helped bridge gaps between policy intent and engineering implementation, especially in cases involving complicated entitlement conditions or phased construction.
City of Chino, Director of Public Works / City Engineer | As City Engineer and Director of Public Works, Amer led the review and coordination of complex land development projects, ensuring regulatory compliance and efficient delivery of public infrastructure. He managed a $180 million Capital Improvement Program while overseeing the development plan check process, engineering conditions of approval, and coordination with developers, contractors, and utility agencies.
Amer Jakher, PE, MBA
Interim City Engineer
EDUCATION
» Bachelor of Science, Civil
Engineering, San Diego State
University, 1988
» Master’s in Public
Administration, Cal State San
Bernardino, 2007
LICENSES & REGISTRATION
» Professional Civil Engineer,
50932, California
» Cal-OSHA 30 Hour
» Contractor License No.
829929, State of California
» Power B.I.
» Fluent in Spanish
Amer directed the review of grading, storm drain, water, sewer, and roadway improvement plans for residential, commercial, and industrial developments. He regularly represented the City at planning commission meetings and pre-construction conferences, resolved construction-related conflicts in the field, and ensured alignment with City standards and permit requirements. His leadership extended to ADA compliance upgrades, stormwater management, traffic engineering, and cross-departmental coordination to streamline entitlement and permitting processes.
City of Beaumont, Director of Public Works / City Engineer | At Beaumont, Amer developed and managed a $300 million Five-Year CIP while serving as the City’s lead on all public works and land development activities.
He oversaw the engineering plan review process, coordinated with planning and building departments, and worked closely with developers to ensure timely approvals and implementation of infrastructure improvements.
Amer successfully led the negotiation and execution of CFD-funded infrastructure agreements, supported entitlement reviews, and provided public agency representation during developer meetings and regional coordination efforts. He directed projects such as the $108 million wastewater treatment plant expansion and the $25 million Potrero/SR-60 Interchange, all while maintaining focus on design compliance, field oversight, and multi-agency collaboration. Amer also implemented a citywide pretreatment ordinance to strengthen regulatory compliance for development-driven utility expansions.
City of San Bernardino, Interim Contract City Engineer | As Interim City Engineer, Amer was responsible for capital project delivery, traffic engineering, and land development review. He directed plan check and entitlement coordination for new development projects, prepared and enforced engineering conditions of approval, and managed field issues related to grading, storm drain, and utility connections. Amer led the Mt. Vernon Bridge Replacement and multiple pavement rehabilitation programs, working closely with Caltrans, utility providers, and internal departments to ensure technical compliance and on-time execution. His ability to manage overlapping priorities, represent City interests during public and developer meetings, and guide cross-functional teams contributed to the City’s infrastructure resilience and regulatory success.
City of Colton, Director of Public Works / Interim City Manager | Amer oversaw all public works and utility operations, including engineering, land development, capital improvement delivery, and regional coordination.
He led strategic planning and infrastructure development across multiple divisions—engineering, stormwater, water/wastewater, solid waste, and streets—ensuring that development projects aligned with City standards and regional goals. He actively coordinated with regional partners on major infrastructure initiatives such as the $200M Colton Crossing Grade Separation and multiple bridge/interchange projects. Amer was instrumental in processing development applications, securing grant funding, and coordinating with agencies such as SANBAG and local utilities. As a Board Member of the RIX JPA, he managed advanced water treatment and successfully administered joint-agency wastewater flow agreements. Amer also regularly presented infrastructure priorities and policies to the City Council and Utilities Commission, facilitating informed, data-driven decisions.
City of Victorville, Director of Public Works and Water | As Director, Amer managed a staff of over 180 and an annual budget of $70M, overseeing plan review, utility infrastructure, street maintenance, and solid waste operations. He led the engineering division’s private development review and utility coordination, ensuring projects adhered to municipal and regulatory requirements. Amer played a key role in delivering infrastructure tied to economic development, including a $90M sanitation CIP and a major DDA for a new bottling facility. He implemented in-house cost-saving measures for sidewalk reconstruction, established sewer rate adjustments, and directed utility contract negotiations to stabilize long-term revenues. His leadership extended to serving as the City’s technical representative at regional forums including SANBAG and VVWRA, advocating for Victorville’s infrastructure priorities in development-related planning and coordination.
City of Colton, Director of Public Works / City Engineer | Amer led a staff of over 60 in the Engineering, Maintenance, and NPDES divisions, managing both public infrastructure projects and private development plan review. He spearheaded the City’s “No Streets Left Behind” initiative—an aggressive pavement rehabilitation and street maintenance program—while overseeing engineering plan checks for grading, utilities, and public improvements. Amer streamlined permitting and inspection processes, supported community-wide CIP implementation, and fostered interdepartmental coordination to align development activity with long-term infrastructure goals.
Khalil Saba, PE
,,, Senior Program/Project Manager
Khalil Saba, PE, is a Senior Program/Project Manager with over 46 years of experience in civil engineering, transportation infrastructure, and grant administration. He is a recognized expert in managing and closing out multimillion-dollar federally and state-funded projects, ensuring compliance with agencies such as Caltrans, Metro, FHWA, and local municipalities. As former Deputy District Director at Caltrans District 8, Khalil oversaw $1.5 billion in transportation infrastructure, leading funding acquisition, financial reporting, audit compliance, and project closeout. His expertise includes financial reconciliation, eligibility verification, and regulatory compliance—making him a valuable asset for grant-funded capital improvement programs.
Khalil has successfully led highway expansions, multimodal improvements, transit infrastructure, and citywide capital programs. His strengths include grant writing, strategic fund coordination, and lifecycle funding management. He has helped agencies streamline final invoicing, maximize reimbursements, and retain eligibility for future funding cycles. Known for his proactive approach, Khalil provides trusted leadership in risk mitigation, cost control, and funding optimization. His deep understanding of federal, state, and local funding requirements ensures seamless grant administration and reliable delivery of critical public works projects.
RELEVANT PROJECT EXPERIENCE
Caltrans District 8, Program/Project Management On-Call, Program/Project Manager | Provided program/project management services, including risk management, freeway maintenance agreements, database management, and project oversight. This contract involved extensive grant management and compliance oversight, ensuring adherence to federal and state funding requirements. Khalil led the final invoicing, documentation, and regulatory approvals for closeout procedures, streamlining financial reconciliation and maximizing fund utilization while ensuring compliance with FHWA and state regulations. Khalil was responsible for reviewing, monitoring, training, and directing staff; ensuring the availability of personnel for each task order; and providing necessary resources to complete tasks within budget and on time.
Caltrans District 8, Design On-Call, Senior Project Manager | Provided design support services to help Caltrans District 8 deliver PS&E for projects in San Bernardino and Riverside counties. This project involved detailed grant tracking, reporting, and compliance verification to ensure federal and state funding requirements were met. Khalil coordinated contract management, funding allocation, and financial oversight while reviewing, monitoring, training, and directing staff. He ensured the availability of staff for each task order and facilitated the closeout of grant-funded design initiatives.
San Bernardino County Transportation Authority (SBCTA), Program Management & Other Specialty Services, Senior Program/Project Manager | Served as Senior Program/Project Manager overseeing the performance of a 16-member team stationed at SBCTA offices. Managed a $4.5 billion transportation program, which included freeway widenings, grade separations, interchange improvements, and toll and high-occupancy vehicle (HOV) lanes. His role was pivotal in ensuring that state and federal grant funding was properly tracked, reported, and closed out while maintaining compliance with FHWA, FTA, and Caltrans grant requirements.
Riverside County Transportation Commission (RCTC), SR 91/Sr 71 Interchange Improvement, Senior Program/Project Manager | Served as Senior Program/Project Manager responsible for day-to-day project management and delivery within budget and schedule constraints. Managed coordination with RCTC staff, Caltrans, the Army Corps of Engineers, State Parks, County of Riverside, and the Cities of Corona and Riverside.
Oversaw grant administration, ensuring funding compliance with FHWA and Caltrans requirements. The project involved preparing a project report, environmental documentation, and feasibility studies for interchange improvement, including a fly-over direct connector for eastbound SR 91 to northbound SR 71. Responsibilities included managing technical studies, right-of-way data, surveys, and construction cost estimates to support grant reimbursements and final project closeout.
EDUCATION
» Bachelor of
Engineering, Civil
Engineering, American
University of Beirut, 1978
LICENSES &
REGISTRATION
» Registered Civil
Engineer in CA, C51144
» OSHA 30 Hour
» Defensive Driver
Training
Lisa Naslund is a seasoned Senior Project Manager with over 28 years of experience leading complex capital improvement projects for public agencies.
Her expertise spans transportation infrastructure, bridges, roadway widenings, water and wastewater systems, and stormwater and flood control improvements. She has successfully delivered projects involving water mains, reservoirs, pressure-regulating and pumping stations, wells, valves, storm drains, access roads, and culverts. Lisa is highly experienced in managing state and federally funded projects, including securing and administering grant funding. She ensures compliance with all regulatory requirements while maximizing available resources. Her strengths include constructability reviews, scheduling, consultant management, and coordination with permitting agencies to keep projects on track. She is also proficient in preparing staff reports, managing scopes and contracts, leading the RFP process, and overseeing bidding and procurement. Her technical capabilities include hydrology calculations, LID report development, SWPPP preparation, plan review, and tract and parcel map design. Lisa is widely respected for her ability to deliver projects on time and within budget, serving as a trusted extension of agency staff to ensure smooth, successful execution.
PROJECT EXPERIENCE
City of Chino, Senior Program/Project Manager | Lisa Naslund provides on-call engineering, project management, and grant administration services for the City of Chino, ensuring the efficient execution of critical public works projects. She plays a key role in overseeing all phases of project delivery, from initial planning and design reviews to construction oversight and final closeout, ensuring projects are completed on time, within budget, and in compliance with regulatory standards. Lisa specializes in grant administration, permitting, and plan review, helping the City secure funding opportunities while maintaining compliance with local, state, and federal regulations. She has extensive experience in public right-of-way encroachment, stormwater quality inspections, and SWPPP compliance, ensuring that all infrastructure projects meet environmental and sustainability requirements. Her expertise in contract administration, budget tracking, and transparent reporting enables the City of Chino to optimize resources and make informed decisions. Lisa also excels in inter-agency coordination and collaboration with third-party utilities, mitigating potential conflicts and ensuring seamless project execution.
Through her technical knowledge, regulatory expertise, and client-focused approach, Lisa plays a vital role in advancing Chino’s infrastructure priorities, delivering efficient, high-quality, and sustainable municipal improvements.
City of Manhattan Beach, Senior Program/Project Manager | Lisa Naslund provides on-call project management, city engineering, and grant administration services for the City of Manhattan Beach, ensuring the successful execution of infrastructure improvements aligned with the City’s Capital Improvement Plan (CIP). She plays a key role in overseeing roadway improvements, stormwater systems, utility upgrades, and municipal facility projects, ensuring they remain on schedule, within budget, and in compliance with regulatory requirements. Lisa’s expertise includes real-time scheduling, budget tracking, and contractor oversight, ensuring that all construction activities adhere to high-quality standards, safety regulations, and environmental compliance mandates. She proactively coordinates with stakeholders, mitigates potential delays, and fosters collaboration among contractors, consultants, and City staff to ensure efficient project delivery. In addition to project oversight, Lisa supports the City’s infrastructure resilience strategies by conducting plan checks, environmental compliance reviews, and pavement management assessments. She also assists in developing long-term maintenance and rehabilitation plans for critical City assets. Lisa is instrumental in community engagement efforts, working closely with City staff to host public workshops, deliver project presentations, and address resident concerns. Through her technical expertise, regulatory knowledge, and proactive problem-solving, she ensures that Manhattan Beach’s infrastructure projects are delivered efficiently, transparently, and successfully.
Lisa Naslund, PE, QSD/P
Senior Program/Project Manager
EDUCATION
» BSCE – California State
University – Long Beach
LICENSES &
REGISTRATION
» Professional Engineer, P.E.
State of California, #67989
» SWPPP (QSD) & (QSP)
Certificate #23613
» 30-Hr. Cal OSHA
» Defensive Driving Training
Nadeem Syed, PE, is a Senior Project Manager with over 29 years of experience in project management, construction oversight, civil engineering, and traffic engineering. He brings deep expertise in Capital Improvement Program (CIP) development and delivery, having successfully led municipal infrastructure projects for cities including San Bernardino, El Monte, Rialto, Fontana, Corona, Diamond Bar, San Marcos, and Baldwin Park. His project portfolio includes roadway and pavement rehabilitation, slurry seals, traffic signal installations, ADA upgrades, pedestrian safety enhancements, and concrete infrastructure such as sidewalks, curbs, gutters, and ramps. Nadeem has also managed large-scale projects including grade separations, interchanges, lift stations, sewer and water upgrades, park renovations, and municipal building improvements.
Beyond project execution, Nadeem is experienced in staff training, performance evaluation, and budget development. He has led the establishment of Assessment Districts for sewer and streetlight improvements and has successfully secured and administered grant funding, including HES, SR2S, and ATP programs. With a proactive, solution-oriented approach and a strong understanding of municipal priorities, Nadeem consistently delivers efficient, cost-effective, and high-quality infrastructure projects for public agencies.
PROJECT EXPERIENCE
City of San Bernardino, Senior Program/Project Manager | Nadeem Syed played a key role in on-call project management, construction management, engineering, and inspection services for the City of San Bernardino, ensuring efficient execution and compliance with city infrastructure goals. He provided expert oversight throughout the project lifecycle, from inception and design to construction and closeout, ensuring that all projects adhered to schedules, budgets, and regulatory standards. His expertise included civil, mechanical, and electrical design, preparation of preliminary studies, technical drawings, specifications, and plan checks for engineering and building permits. During construction, he actively monitored contractor performance, oversaw compliance with permits, processed change orders, responded to RFIs, and managed pay estimates.
His detailed inspection oversight ensured adherence to approved plans, specifications, and safety regulations, contributing to high-quality project outcomes. With a comprehensive and hands-on approach, Nadeem ensured seamless coordination, risk mitigation, and quality control, supporting the City of San Bernardino in delivering successful public infrastructure and facility projects.
City of Beaumont, Senior Program/Project Manager | Nadeem Syed provided on-call project management, construction management, engineering, and inspection services for the City of Beaumont, ensuring the successful execution of capital improvement and public infrastructure projects. He oversaw all phases of project delivery, from initial planning and design to construction management and final closeout, ensuring compliance with local, state, and federal regulations. His responsibilities included preparing and reviewing engineering plans, coordinating with contractors, and managing budgets and schedules to keep projects on track. He played a crucial role in grant administration, permitting, and regulatory compliance, ensuring that all infrastructure improvements aligned with the City’s goals. Additionally, he facilitated stakeholder coordination and inter-agency collaboration, working closely with public agencies and utility providers to mitigate delays and streamline project execution. Nadeem also provided construction oversight and inspection services, ensuring that roadway rehabilitation, water and sewer system upgrades, traffic improvements, and municipal facility projects met quality and safety standards. His expertise in contract administration, change order negotiations, and financial tracking helped the City maintain cost-effective and efficient project delivery. Through his technical knowledge, leadership, and commitment to excellence, Nadeem supported the City of Beaumont in enhancing its infrastructure and delivering long-term value to the community.
Nadeem Syed, PE, QSD/P
Senior Program/Project Manager ,,,
EDUCATION
» BS, Civil Engineering,
California State University
Long Beach, 1990
» BA, Business, Punjab
University, Pakistan
LICENSES &
REGISTRATION
» Registered Professional
Civil Engineer, CA –
No. 64381
» OSHA 30 Hour
» Defensive Driver Training
» QSP/D Certified
Pernilla Brandt is a highly experienced Project Manager with over 20 years of expertise in engineering design, municipal project delivery, and grant funding administration. She has successfully managed projects from strategic planning and conceptual design through grant acquisition, implementation, and closeout—ensuring alignment with technical, financial, and regulatory requirements.
Pernilla brings specialized expertise in identifying and securing state and federal funding for transportation infrastructure, facility improvements, and community development initiatives. She excels in grant writing, compliance tracking, and resource optimization to help agencies maximize available funding while maintaining full regulatory adherence.
With a strong foundation in civil engineering, architectural specifications, and scheduling, she effectively leads multi-disciplinary teams and coordinates with contractors, consultants, and agency staff. Her collaborative approach, technical precision, and commitment to cost control make her a trusted partner in delivering high-quality, timely, and financially sustainable public infrastructure projects.
PROJECT EXPERIENCE
City of Chino, Senior Program/Project Manager | Pernilla Brandt provided engineering, project management, and grant administration services for the City of Chino, ensuring the successful execution of critical capital improvement and public works projects. She played a key role in managing infrastructure planning, design coordination, and funding acquisition, supporting initiatives such as roadway enhancements, utility upgrades, stormwater management, and municipal facility improvements. Her expertise in grant identification, application preparation, and compliance management helped the City secure significant state and federal funding for key infrastructure projects. She worked closely with engineering and finance departments to ensure proper fund allocation, reporting, and regulatory adherence, allowing the City to maximize funding opportunities while maintaining budget discipline. Pernilla also played a central role in technical oversight, reviewing engineering designs, conducting plan checks, and facilitating construction administration, ensuring that projects adhered to local, state, and federal regulations. Her ability to collaborate with stakeholders, contractors, and regulatory agencies was instrumental in streamlining project execution, mitigating potential risks, and enhancing interagency coordination. She worked diligently to optimize timelines, maintain quality control, and implement costeffective solutions, ensuring that the City of Chino’s infrastructure goals were met with efficiency and sustainability.
City of Manhattan Beach, Senior Program/Project Manager | Pernilla Brandt played a critical role in on-call engineering, project management, and grant administration services for the City of Manhattan Beach, supporting the development and execution of a broad range of capital improvement and infrastructure projects. She provided technical leadership and strategic oversight, ensuring projects were delivered on schedule, within budget, and in compliance with regulatory requirements. Pernilla was integral to securing and managing grant funding, preparing successful applications for transportation improvements, stormwater management systems, and municipal facility upgrades. She managed grant compliance, financial reporting, and regulatory documentation, ensuring that all funds were properly utilized and that projects aligned with state and federal funding requirements. Beyond grant administration, Pernilla provided engineering support for plan reviews, permitting, and construction oversight, ensuring that all infrastructure projects met high technical and environmental standards. She collaborated extensively with city staff, consultants, and third-party agencies to streamline processes, resolve challenges, and keep projects progressing smoothly. Additionally, Pernilla supported long-term infrastructure planning efforts, assisting the City in developing maintenance strategies and rehabilitation plans for roadways, utilities, and public assets.
Pernilla Brandt, BSCE
Senior Program/Project Manager
EDUCATION
» BSCE – California State
University – Long Beach
LICENSES &
REGISTRATION
» 30-Hr. Cal OSHA
» Defensive Driving Training
Zack Faqih brings over 32 years of experience in project and construction management, resident engineering, and public works inspection. He has successfully delivered a wide range of infrastructure projects, including roadway resurfacing and reconstruction, bridge improvements, park and recreational facility upgrades, water and sewer pipeline installations, storm drain systems, and vertical construction. Zack has deep expertise in ADAcompliant infrastructure, stormwater management systems, irrigation, landscaping, and full-site development. His extensive experience with Caltrans Local Assistance, municipal governments, and funding agencies ensures projects are delivered in compliance with federal, state, and local standards. Zack excels at managing CPM schedules, proactively identifying and mitigating delays, and maintaining strict budget control. His leadership and collaborative approach have consistently resulted in the successful execution of complex, multi-phased capital improvement projects. As a seasoned manager and technical expert, Zack serves as a reliable point of contact, providing cities with dependable oversight and results-driven service.
TRANSPORTATION, STREET IMPROVEMENT & TRAFFIC SIGNAL
PROJECTS
CITY OF ALHAMBRA, PEDESTRIAN COUNTDOWN SIGNAL HEAD
INSTALLATION PROJECT | The City of Alhambra Pedestrian Countdown Signal Head Installation Project involved the installation of pedestrian countdown signal heads at various signalized intersections throughout the city. This federally funded project was administered under the HSIP Program and required strict adherence to Caltrans Local Assistance Procedures Manual (LAPM) guidelines. The project aimed to enhance pedestrian safety by improving signal visibility and ensuring clearer countdown indicators for crossing pedestrians. By implementing these improvements at key intersections, the project contributed to increased public safety, reduced accidents, and improved traffic flow throughout the city.
CITY OF EL SEGUNDO, EL SEGUNDO BOULEVARD IMPROVEMENT
PROJECT, PW 23-02 | The El Segundo Boulevard Improvement Project enhances roadway conditions, traffic flow, and safety along key corridors.
The project involves pavement rehabilitation on El Segundo Boulevard (Illinois Street to Isis Avenue) and Nash Street (El Segundo Boulevard to Imperial Highway) using a cement-stabilized base with an asphalt overlay, requiring traffic detours. Key improvements include new traffic signals, ADAcompliant curb ramps at multiple intersections, and upgraded bicycle infrastructure with 1,020 linear feet of cycle track, 27,450 linear feet of Class II bike lanes, and Class III bike route markings.
PUBLIC FACILITIES PROJECTS
CITY OF LYNWOOD, YVONNE BURKE – JOHN HAM PARK
COMMUNITY CENTER PROJECT | This project includes improvements to the Yvonne Burke – John Ham Park Community Center, with upgrades such as a kitchen, multipurpose rooms, administration offices, restrooms, and a game room. Park enhancements feature landscaping, irrigation, outdoor exercise stations, a natural grass baseball field, and covered picnic and barbecue areas. The site incorporates a dual-plumbed system and reclaimed water for irrigation, supporting sustainability and improved recreational facilities.
Zack Faqih, PE, QSD/P, CBO
Senior Construction Manager
EDUCATION
» MSCE - Structures
Cal State Fullerton 2005
» BSCE - Civil /Transportation
Cal State LA 1985
LICENSES &
REGISTRATION
» Professional Engineer, P.E.
State of California, C57958
» Certified Accessibility
Inspector/Plans Examiner
» Certified Building Official,
C.B.O., CABO, ICC #3741
» Certified Plans Examiner,
I.C.B.O., #1020345-60
» Certified Mechanical
Inspector
I.C.B.O. #1020345-40
» Certified Plumbing Inspector
I.C.B.O. #1020345-30
» Certified Electrical Inspector
I.C.B.O. #1020345-20
» SWPPP (QSD) & (QSP)
#22055
» OSHA 30 Hour Certification
» State Certified HERS Rater
» Certified Emergency
Inspector
» C.G.B.P Certified Green
Building Inspector
» Certified Special Inspector
for Fire Proofing
» Certified Special Inspector
for Structural Welding
» Certified Special Inspector
for Structural Steel
» Certified Special Inspector
for Reinforced Concrete
PARKS & RECREATION PROJECTS
CITY OF SAN BERNARDINO, NICHOLSON PARK IMPROVEMENT PROJECT | The Nicholson Park Project involved a comprehensive overhaul of the park’s facilities and infrastructure to better serve the local community.
The project featured the selective demolition of outdated structures, followed by grading, drainage, concrete and asphalt paving, fencing, and ballfield renovations. It also included the installation of a new play area, renovation of the existing restrooms, and construction of a new pre-fabricated restroom / snack bar / storage building.
Additional improvements consisted of site furnishings, basketball surfacing, shade structures, electrical work, lighting, and the installation of planting and irrigation systems. The park includes baseball diamonds (Little League and Senior League) with a concession stand and restroom, an outdoor basketball court, a playground area, restrooms, a Recreation/Community Center, a picnic shelter, barbecue grills, and a community garden.
CITY OF LA QUINTA, SILVERROCK PARK VENUE SITE | The SilverRock Park Venue Site, located at the prominent entrance of SilverRock Way and Avenue 52, is a multi-functional outdoor recreational and event space developed to blend seamlessly with the natural desert landscape of La Quinta. The project encompassed precise grading, extensive landscaping using drought-tolerant plants, and a fully integrated irrigation system to ensure sustainability in the arid environment. The venue’s centerpiece is an outdoor theater and stage designed to accommodate a wide range of events, including concerts, festivals, and community gatherings. The stage is complemented by reinforced retaining walls, a seating area, and concrete walkways constructed from decomposed granite, ensuring durability and ease of access. ADA-compliant parking areas were built with 6” P.C.C. pavement and interlocking concrete pavers at the entrance, making the space accessible to all visitors.
CITY OF IRWINDALE, IRWINDALE PARK IMPROVEMENTS PROJECT, PHASE IV & V | The Irwindale Park Improvements Project Phase IV & V, located in the City of Irwindale, included a comprehensive overhaul of park facilities to better serve the community. The project involved significant site work such as grading, landscaping, and the installation of a new irrigation system. The electrical systems were upgraded throughout the park to support the new lighting, security measures, and amenities.
UTILITY PROJECTS (WATER, WASTEWATER, STORM DRAIN)
CITY OF LAGUNA BEACH, JASMINE STREET STORM DRAIN IMPROVEMENTS | The project involved installing approximately 2,400 linear feet of storm drain pipe across Heisler Park, Jasmine Street, Monterey Drive, Locust Street, and High Drive. This included jacking a 28-inch steel casing and installing a 24-inch PVC pipe beneath North Coast Highway. Additional tasks included setting up a low-flow diversion with a 12-inch PVC pipe, installing or replacing catch basins, connecting storm drain laterals, and performing trenching. The project also entailed removing and replacing A.C. pavement and P.C.C. street improvements, striping, pavement markings, and markers, along with traffic control and necessary park and private property improvements and landscaping repairs.
CITY OF LA HABRA, COYOTE CREEK AND IMPERIAL CHANNEL REPAIR PROJECT | The City of La Habra, in collaboration with the California Department of Water Resources, launched the Coyote Creek and Imperial Channel Repair Project. This initiative focused on repairing and upgrading the Coyote Creek and Imperial Channel to address critical infrastructure needs within the city’s flood management system. The project aimed to mitigate flood risks, enhance water management, and ensure the long-term structural integrity of these key waterways.
CITY OF SAN MARINO, LIFT STATION IMPROVEMENT PROGRAM | This project involved comprehensive upgrades to the City’s sewage lift stations. At Avondale Road, upgrades included new pumps, piping, sump pump, wet well lining, and electrical improvements. Orlando Road received new submersible pumps, guide rails, discharge piping, and cement lining. Monterey Road upgrades featured pump recoating, piping repainting, a new bypass connection, and electrical testing.
CITY OF TORRANCE, VAN NESS WATER WELLS TRANSMISSION MAIN | This city-funded project involved installing potable water mains to transport well water from three wells near Artesia Boulevard and Van Ness Avenue to a storage, treatment, and pumping facility near Border Avenue and Plaza Del Amo. The work included constructing 30-inch, 24-inch, and 18-inch water transmission mains using steel and ductile iron, as well as installing storm drains, catch basins, and relocating sewer pipes and manholes.
CITY OF VERNON, 50th STREET WATER MAIN REPLACEMENT PROJECT | This project replaced a 12-inch water pipeline and updated water services, including ductile iron pipe installation, joint bonding, and cathodic protection. Work involved excavation, potholing, traffic control, and SWPPP compliance, with installation of service laterals, fire hydrants, and abandonment of a 10-inch cast iron main. Page 435 of 535 Anthony Flores is a skilled Senior Construction Manager with extensive experience managing public works and capital improvement projects for municipalities. His portfolio includes transportation infrastructure, utility systems, public facilities, park upgrades, and complete street improvements.
He has successfully delivered projects involving pavement rehabilitation, ADA upgrades, water and sewer systems, storm drains, traffic signal modifications, fiber optic and ITS installations, landscaped medians, and pedestrian and bicycle trails.
Anthony has deep knowledge of Caltrans construction standards, Greenbook specifications, municipal codes, and Cal-OSHA safety protocols. His strengths include full-service construction oversight, field inspection, contractor coordination, and schedule and cost control. He is proficient in processing RFIs, submittals, change orders, contractor pay applications, and project documentation.
His leadership has contributed to successful delivery of bridge improvements, grade separations, community center renovations, and full-depth roadway reconstruction projects. Anthony is also highly experienced in public and stakeholder coordination, maintaining open lines of communication with residents, schools, utilities, businesses, and local agencies to minimize disruptions and ensure smooth implementation.
Known for his proactive problem-solving, collaborative field presence, and focus on quality and safety, Anthony plays a vital role in ensuring projects are completed efficiently, on time, and to the highest standards of excellence.
TRANSPORTATION, STREET IMPROVEMENT & TRAFFIC SIGNAL
PROJECTS
CITY OF CARSON, CITYWIDE PAVEMENT REHABILITATION AND SLURRY SEAL PROGRAM | This citywide program encompassed pavement rehabilitation and surface treatment improvements across all four districts of the City of Carson. The project targeted critical roadway segments, sidewalks, curb ramps, and associated infrastructure in need of repair or ADA upgrades. Work included comprehensive traffic control measures, cold milling, leveling course placement, and application of asphalt rubber hot mix (ARHM) to strengthen pavement durability. Additional scope items included slurry sealing for surface preservation, refreshed striping and pavement markings, installation of traffic loop detectors, and concrete enhancements to curbs, gutters, and ramps. These improvements collectively extended the life of the City’s roadway network, improved pedestrian accessibility, and enhanced overall safety and mobility for the traveling public.
CITY OF CHINO, PAVEMENT REHABILITATION AND SLURRY SEAL PROGRAM | This Project includes street rehabilitation and slurry seal of various streets, including, Pipeline Ave from City Limits to City Limits, Chino Ave from City Limits to City Limits and Schaefer Ave from City Limits to City Limits. Scope of work includes pavement improvements, street resurfacing, crack sealing, slurry seal, localized dig-outs, striping removal/install, and traffic loop detectors. Z&K provided preparation of submittal packages, scheduling, mark outs, meetings, cost control, reviewing RFIs, preparing change order proposals, permits, progress billings, subcontractor coordination, as-built drawings, and final walkthrough/closeout.
CITY OF SAN MARINO, STREET REHABILITATION PROGRAM PHASE 1 & 2 | The project included a wide range of improvements, such as roadway and pavement reconstruction, concrete enhancements, installation of cross gutters, curbs and gutters, curb ramps, and ADA-compliant upgrades. The work also covered cold milling of asphalt concrete pavement followed by resurfacing with hot mix asphalt (HMA) and asphalt rubber hot mix (ARHM). Additional tasks involved clearing and grubbing, localized pavement repairs, and replacement of impacted traffic striping, pavement markings, legends, loop detectors, and curb painting.
Anthony Flores, BSCE
Senior Construction Manager
EDUCATION
» Bachelor of Science in
Civil Engineering –
California State University,
Long Beach
TRAINING &
REGISTRATION
» Engineer-In-Training (EIT),
State of California, #170698
» Caltrans Temporary
Pedestrian Facilities
Training
» 30-Hr. Cal OSHA
» Defensive Driving Training
CITY OF LAKE FOREST, STREET RESURFACING PROJECT | The Project involves the street resurfacing of Glenn Ranch Road from Portola Parkway to El Toro Road, as well as the slurry seal of and arterial slurry seal of Jeronimo and Muirlands from Los Alisos to Bake. Relevant project features include street resurfacing and rehabilitation, application of slurry seal, grinding and overlay, cold milling, concrete improvements, ARHM pavement, AC base course, aggregate base, signing, striping, markings and pavement legends, removal and replacement of PCC curb ramps, removal and replacement of PCC sidewalk, bike lane traffic loops, Type E traffic loops, dig-outs, sewer and storm drain manhole adjustments, and water valves adjustments.
CITY OF FONTANA, SIERRA AVENUE LANDSCAPE MEDIAN PROJECT | The Sierra Avenue Landscape Median Improvement Project (Bid No. DE-24-28-SB) involves the enhancement of the landscape and irrigation infrastructure along the Sierra Avenue corridor in Fontana, California, between Foothill Boulevard and Baseline Avenue. This project includes the installation of new hardscape and landscape features, along with an advanced irrigation system to ensure efficient water management and compliance with the City’s water conservation standards. Key components of the project include soil preparation, planting of drought-tolerant species, and installation of automated irrigation systems designed for water efficiency. This project also entails excavation, concrete curbing, and safety measures to protect the medians from vehicular traffic.
PUBLIC FACILITIES PROJECTS
CITY OF NEWPORT BEACH, SAN MIGUEL PARK IMPROVEMENT PROJECT | The San Miguel Park Improvement Project in the City of Newport Beach included essential upgrades to roofing systems as part of the broader revitalization effort. These improvements focused on replacing aging roof structures on key park facilities to ensure durability, energy efficiency, and enhanced protection from weather conditions. The new roofing systems were designed to complement the overall aesthetics of the park while incorporating sustainable materials and practices. The project also integrated modern lighting and safety features into the roofing upgrades, enhancing security and usability during evening hours.
CITY OF RANCHO PALOS VERDES, HESSE PARK ROOF REPLACEMENT PROJECT | The project included the demolition and replacement of approximately 9,000 square feet of flat roofing at a multi-use community building. Work involved removing the existing torch-down roofing system, installing a new PVC membrane, replacing multiple skylights (including curb-mounted dome and barrel-style units), and restoring roof-mounted mechanical wells and louvers. Additional tasks included handling transite panels in accordance with a limited asbestos assessment, protecting in-place rooftop electrical components, and ensuring compatibility with existing structural features and finishes
UTILITY PROJECTS (WATER, WASTEWATER, STORM DRAIN)
CITY OF HEMET, SEWER MAIN REPLACMENT PROJECT | The project involved bypass pumping, removal or abandonment of existing sewer facilities, and the installation of new 8-inch PVC sewer mains and sewer manholes. It also included connecting existing laterals to the new mains and conducting trench repairs. The work was performed along Kirby Street (from Devonshire Ave. to Florida Ave.), Gibbel Park (from G.P. Restrooms to Kirby St.), Florida Ave (from Kirby St. to Gilmore St.), and Thompson Street (from Acacia to Central Ave., with the sewer main located on the opposite side of the street), following the approved plans and specifications.
ELSINORE VALLEY MUNICIPAL WATER DISTRICT, HIGHWAY 74 WATERLINE RELOCATION | The project involved replacing an existing 6-inch steel watermain with a new 8-inch PVC waterline along a 1,800-foot segment of Highway 74 within Caltrans right-of-way, near El Cariso Village. It included abandoning the old watermain, installing new valves, and reconnecting existing meters and fire hydrants.
CITY OF SAN MARINO, LIFT STATION IMPROVEMENT PROGRAM | This project involved comprehensive upgrades to the City’s sewage lift stations. At Avondale Road, upgrades included new pumps, piping, sump pump, wet well lining, and electrical improvements. Orlando Road received new submersible pumps, guide rails, discharge piping, and cement lining. Monterey Road upgrades featured pump recoating, piping repainting, a new bypass connection, and electrical testing.
CITY OF PICO RIVERA, WATER MAIN REPLACEMENT PROJECT | The Water Main Replacement Project addressed outdated pipelines at various locations. These pipelines, which had been in service for 70 years, were causing inefficiencies and water loss, indicating they were at the end of their service life. The project involved replacing approximately 4,240 linear feet of 8-inch, 3,000 linear feet of 10-inch, and 2,750 linear feet of 18-inch water lines, as well as associated valves, domestic services, and fire hydrant assemblies.
Tom Dawson brings over 28 years of experience in construction management, public works inspection, and capital improvement project delivery. He has successfully overseen a broad range of projects including building construction, roadway and sidewalk improvements, traffic signal installations, and community park developments. His field experience encompasses lighting and electrical systems, concrete infrastructure, stormwater chambers, irrigation systems, site furnishings, playground equipment, sports facilities, and decorative masonry and fencing. Tom is highly knowledgeable in Cal-OSHA practices, Caltrans construction standards, and both ADA and Caltrans ADA requirements. Tom has specialized expertise in landfill remediation and methane gas collection systems, including system rehabilitation, contaminated soil removal, and mitigation measures to protect occupied structures. He is well-versed in the Greenbook and Caltrans standard specifications and has managed numerous projects within Caltrans right-of-way (ROW), including structural and slab-on-grade foundation work. With a comprehensive understanding of construction codes, permitting, inspection protocols, and quality assurance, Tom Dawson is a trusted inspector and field leader capable of ensuring regulatory compliance, public safety, and high-quality project delivery.
TRANSPORTATION, STREET IMPROVEMENT & TRAFFIC SIGNAL
PROJECTS
CITY OF EL SEGUNDO, EL SEGUNDO BOULEVARD IMPROVEMENT
PROJECT, PW 23-02 | The El Segundo Boulevard Improvement Project enhances roadway conditions, traffic flow, and safety along key corridors. The project involves pavement rehabilitation on El Segundo Boulevard (Illinois Street to Isis Avenue) and Nash Street (El Segundo Boulevard to Imperial Highway) using a cement-stabilized base with an asphalt overlay, requiring traffic detours.
PUBLIC FACILITIES PROJECTS
CITY OF LYNWOOD, YVONNE BURKE – JOHN HAM PARK COMMUNITY CENTER PROJECT | This project includes improvements to the Yvonne Burke – John Ham Park Community Center, with upgrades such as a kitchen, multipurpose rooms, administration offices, restrooms, and a game room. Park enhancements feature landscaping, irrigation, outdoor exercise stations, a natural grass baseball field, and covered picnic and barbecue areas. The site incorporates a dual-plumbed system and reclaimed water for irrigation, supporting sustainability and improved recreational facilities.
PARKS & RECREATION PROJECTS
CITY OF IRWINDALE, IRWINDALE PARK IMPROVEMENTS PROJECT, PHASE IV & V | The Irwindale Park Improvements Project Phase IV & V, located in the City of Irwindale, included a comprehensive overhaul of park facilities to better serve the community. The project involved significant site work such as grading, landscaping, and the installation of a new irrigation system. The electrical systems were upgraded throughout the park to support the new lighting, security measures, and amenities.
UTILITY PROJECTS (WATER, WASTEWATER, STORM DRAIN)
CITY OF SAN MARINO, LIFT STATION IMPROVEMENT PROGRAM | This project involved comprehensive upgrades to the City’s sewage lift stations. At Avondale Road, upgrades included new pumps, piping, sump pump, wet well lining, and electrical improvements. Orlando Road received new submersible pumps, guide rails, discharge piping, and cement lining. Monterey Road upgrades featured pump recoating, piping repainting, a new bypass connection, and electrical testing.
Thomas Dawson, CBO, ICC Certified
Senior Construction Inspector
LICENSES &
REGISTRATION
» International Code
Counsel Certifications
» Building Plan Examiner
» California Commercial
Combination Inspector
» California Commercial
Plumbing Inspector
» California Commercial
Mechanical Inspector
» California Residential
Mechanical Inspector
» California Residential
Electrical Inspector
» California Residential
Plumbing Inspector
» Certified Building
Official
» CLB License No.
674861
» OSHA 30 Hr.
Kev Tcharkhoutian brings over 30 years of experience in municipal civil engineering, design, and construction. He has extensive expertise in land development, subdivision design, and public infrastructure projects, with a strong background in both quality control and quality assurance for a wide range of municipal and private developments. Kev has served as a design engineer, construction manager, and plan reviewer for numerous transportation and capital improvement projects, including street improvements, water and sewer systems, storm drains, traffic signal installations, and subdivision infrastructure. His experience spans all project phases—from design and permitting through construction oversight and final acceptance. He is well-versed in the California Building Code, the Standard Specifications for Public Works Construction (Greenbook), Caltrans Standard and Special Provisions, and the Caltrans Construction Manual. His technical depth and regulatory knowledge make him a trusted expert in evaluating plans, enforcing standards, and ensuring constructability across disciplines.
PROJECT EXPERIENCE
City of South El Monte, CA, Interim City Engineer | Prepared plans and specifications for Public Works construction and other City projects, Inspected construction to ensure that City specifications and standards are met, Prepared cost estimates for budget to include Traffic Engineering, Attended and participates in conferences and meetings of department heads and the City Commission as required. Consults with contractors, engineers, manufacturing representatives, and others in carrying out various Public Works objectives and programs, Prepared engineering reports and recommendations, Developed and maintained traffic engineering operations for City streets and highways, Checked site plans for adequacy of easements, storm drainage facilities, traffic flow, and parking, Checked construction plans for site development, buildings, and subdivisions to ensure that the design meets all applicable codes and regulations.
City of Montebello, Plans Examiner | Review grading plans for conformance with city ordinances and LID.
City of Duarte, Interim Public Works Manager | Work under the leadership of the Community Development Director, at implementing the City’s CIP, and review subdivision maps, lot line adjustments and developments.
City of Vernon, Senior Plans Examiner – Building and Safety | Review plans for commercial and industrial projects for compliance with City’s ordinances, pertaining to grading plans, development requirements and LID.
County of Riverside, Plan Examiner – Building and Safety | Reviewed plans for new developments for compliance with County’s ordinances pertaining to grading plans, LID and hydrology studies.
City of Wildomar, Riverside County, Engineering Manager | Project Manager working with staff on reviewing developments, Project Manager on the City’s Grand Ave Bike path project, Project Manager for the City’s Bundy Canyon Transportation Safety Improvement project.
City of Colton, San Bernardino County, CA, Principal Engineer/CIP Plans Examiner | Provide staff augmentation to the Public Works Department by providing services in a Principal Engineer capacity.
City of South Gate, Principal Engineer/CIP Plans Examiner | Provide staff augmentation to the Public Works Department by providing services in a Principal Engineer capacity. Services included writing RFP’s for CIP projects, reviewing P,S & E packages for Quality assurance and technical accuracy and constructability.
City of Maywood, Principal Engineer CIP and Land Development | Provide staff augmentation assistance in the areas of CIP and land development.
City of El Monte, Deputy City Manager for Community Development/Public Works/Director/City Engineer | Report to City Manager, Lead the Community Development Department with its seven divisions, prepare staff reports to City Council, design and administer street improvement projects funded by CDBG, SAFETEA LU, and GAS TAX. Manage water, sewer, storm drain, and traffic projects.
EDUCATION
» BSCE – Civil
Engineering and
Environmental
Engineering, June 1980
LICENSES &
REGISTRATION
» Professional Civil
Engineer, PE CA#44598
Kev Tcharkhoutian, PE
Plan Reviewer
APPENDIX B.
ADDENDUM ACKNOWLEDGEMENT
City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 ADDENDUM No. 1
On-Call Staff Augmentation Services RFQ No. 25-001
DATE: May 7, 2025
TO: ALL PROSPECTIVE PROPOSERS
Please note the questions and answers for the Request for Qualifications indicated above.
PROPOSAL SUBMITTAL: The deadline to submit qualifications HAS NOT changed. The deadline to submit qualifications is still May 15th at 3:00 PM.
1. Will all selected firms be invited to propose on each task, or will the City assign work based on specific qualifications or availability?
A. The City reserves the right to solicit task proposals from all, some, or none, of the awarded consultants based on availability and on an as-need basis.
2. Does the City intend to enter a contract with each selected firm for $750,000/year or $750,000 over the entire five-year period?
A. The City intends to enter into agreements of five (5) years and with a total of amount not to exceed up to $750,000 for the entire contract length.
3. Are we required to submit for all scopes of work, or can we bid on certain categories?
A. City is searching for consultants, or teams of consultants, that can provide all services outlined in the RFQ. If a firm cannot provide all the services listed directly themselves, multiple firms can team up together to submit a single proposal that can provide those services.
4. We understand that the interim City Engineer is required to work up to 20 hours/week at City Hall. Will an office and technology package be provided? A. The interim City Engineer will be provided a desk at City Hall in the Public Works Department Engineering division, along with a desktop computer/workstation, official City email, login information, access to City files and records, and other software that are used by the City's in-house
City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 engineers.
5. In addition to the interim City Engineer, are there any other positions that require sustained physical presence in City Hall?
A. Any roles for staff augmentation in the City will be on an as-needed basis through a task order request with specific requirements identified at that time.
6. May we use an additional page to include exceptions to the Professional Services Agreement?
A. Yes. You may use additional pages to propose exceptions to the City's standard Professional Services Agreement; however, all exception would have to be reviewed and approved by the City Attorney and depending on the nature of the changes may be considered in the scoring of the evaluation criteria as outlined in Section 4.2.
7. What all challenges you are facing with the current contractors? A. See desired scope of work and services in the RFQ.
8. What all areas of improvement you are seeking from the new vendors? A. See desired scope of work and services in the RFQ.
9. How many requirements are anticipated to be released annually? A. The City cannot provide a yearly anticipated amount of task proposal solicitations for staff augmentations services. As detailed in Section 2.2, page 11 of the RFQ, being selected for an as-needed contract does not guarantee that a Consultant will be requested to submit a task order or be assigned any work.
10.How many vendors be awarded on this RFP?
A. See Section 1.1. on Page 4 of the RFQ. The City intends to enter an agreement with two (2), or more, qualified consultants (or teams of consultants).
11.As mentioned on page 9 under the “Business License” section that “The selected firm(s) must obtain a City of Hermosa Beach Business License,” is it mandatory to already possess this license, or would a valid California Business License suffice?
City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 A. If awarded a contract, the awarded firms must obtain a City of Hermosa Beach Business License, which can be done after execution of the contract.
12.As it is stated that the services are “in an amount not to exceed $750,000 each for a period of five years,” does this mean $750,000 per awarded vendor for the full five-year term, or is this amount allocated per year? A. Each contract will be up to $750,000 in total.
13.What is the average expected duration of each assignment under this agreement?
A. Duration of each staff augmentation task/assignment will vary and will be defined in each specific task order request.
14.Since the department is seeking an Interim City Engineer, could the City please confirm how many Interim City Engineers are required?
A. The City is currently in need of one (1) City Engineer.
15.For how long is the City intending to engage the Interim City Engineer(s)? A. The current need is immediate and duration is subject to change once the position is filled subject to the completion of the active recruitment process.
16.Regarding the agreement document provided by the City, are vendors required to fill in any sections at this stage, or will it be completed after the award? A. Firms must fill in and submit the forms in Section 6.2 Required Forms as part of their proposal package.
17.Besides the Interim City Engineer position, are there any other roles for which services are being sought under this opportunity?
A. Any roles for staff augmentation in the City will be on an as-needed basis through a task order request.
18.Could the City please confirm the required format for submitting the pricing? A. There is no specific formatting other than what is stated in Section 3.2.8 Rate Schedule of the RFQ.
19.As it is mentioned that “The rate schedule shall detail hourly billable rates for key
City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 staff members,” can the City confirm whether vendors are only required to list rates for key staff members?
A. Firms shall provide rates for any key staff members identified and also rate categories for those services which are not fully defined.
20.Are vendors required to provide only key staff rates, or should rates for other categories of staff or services be included as well?
A. Firms may provide rates for additional services that they could provide to the City.
21.Since the City is specifically seeking an Interim City Engineer, where should the corresponding rates be included in the proposal?
A. Rates for the staff that could serve as the Interim City Engineer shall be provided in the Rate Schedule. See Section 3.2.8.
22.Is there any page limit to make the response ?
A. No, but the submitted Statement of Qualifications must be concise.
23.Do subconsultants need to submit any required forms? A. Not at this time. Insurance and a City Business License may be required from subconsultants after award of contract depending on the services performed on the subconsultants.
24.Which firms have had on-call staff augmentation services contracts with the City in the past? Who is the incumbent?
A. The City has utilized a wide variety of contracts to provide various augmentation services, including, but not limited to, on-call design and engineering support services (numerous firms), plan check (TransTech and Bureau Veritas), transportation engineering (Hartzog & Crabill), and other services by other firms. The position of interim City engineer is currently being filled by TransTech Engineers, however the defined scope of work defined in this RFQ is unique to the other existing contracts.
25.Could the $750K limit per firm for 5 years be increased during the contract period of performance?
A. The City reserves the right to increase the not to exceed limit of the contract in the future subject to City Council approval; however, it is likely that the contract would be readvertised at that time should services
City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 continue to be necessary.
26. Is the “Deferred maintenance program” mentioned in the RFP the same as (or include) the projects identified in the CIP as “Deferred and Unfunded Future Projects?” If not, please provide more information regarding this program.
A. The City's Deferred maintenance program includes the projects identified in the CIP as “Deferred and Unfunded Future Projects" and other unfunded projects not yet identified in the CIP to address aging City infrastructure, including but not limited to City owned facilities, parks roadways, and utilities.
27.Aside from the Interim City Engineer role, what minimum duration (in days or fractional days) would other as-needed staff augmentation roles be engaged for? Would it be for a pre-defined duration (e.g. weeks at a time) for full or partial days, or could it be for just a few hours with little notice to mobilize? A. For any as-needed staff augmentation services, the City will solicit task proposals from the contracted firms. The duration of the staff augmentation services will vary. For the Interim City Engineer the minimum requirement is 20 hours per week with two days in person in City Hall. The current need is immediate and duration is subject to change once the position is filled subject to the completion of the active recruitment process.
28.Will staff augmentation roles only be engaged for “vacancies” in the City’s fulltime positions? A. No, staff augmentation roles may be in addition to the City's full-time positions.
29.What, if any, staff augmentation roles would be for full-time positions? A. The exact need for services (part of full time) will be defined as a task order request once the need for those services are identified.
30.For roles that are not full-time, the consultant will keep staff engaged at their home office. In this scenario, would staff assigned to the City be able to work from consultant home office locations, or would they be required to come into the City to perform part-time tasks?
A. The RFQ details a broad scope of augmentation and supportive services for which services will be solicited through a task order request as services are defined and then negotiated with the selected consultant(s). The only position identified in this solicitation is the Interim
City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 City Engineer role which requires at least two days in person in City Hall.
Other remote work would be considered by the City as appropriate.
31.Under Construction Engineering and Inspection services, does what “administrative management services” include? Are scheduling, estimating, and document control services required as part of this scope of work? A. Administrative management services is to include typical services as part of the construction management of projects which include scheduling, estimating, and document control or other related services.
32.Are public outreach services anticipated?
A. Consultants are encouraged to submit qualifications that address the specific services listed in the RFQ and may also add any related supplemental services they may offer as the scope of work details minimum requirements which are not limited to these tasks.
33.For the requested “Environmental clearance” services, is the City requesting EIR/EIS services, compliance for MNDs, or something in between? Please be specific as to the “environmental clearance” services needed.
A. The city is seeking any supporting environmental permitting services to obtain permits for public works projects from outside agencies as required
34.How many unique entities have submitted questions to this RFP at the completion of the Q&A deadline?
A. 5
35.Can you provide the job titles that may need augmentation? A. As detailed in the RFQ, Section 2.2.1, augmentation may be needed to support any Public Works Department services and programs, engineering, administrative support, or other specialty services as necessary. Job titles are not defined as the needs are unknow, with the potential exception of City Engineer.
36.What is the expected salary range for the position/positions? A. As detailed in Section 3.2.8 proposers must provide rates for any specific staff members listed or for team member rate categories. The RFQ lists a variety of services, so rates should be provided for those categories identified, however the RFQ also allows for additional associated services to be provided that may have not been explicitly defined and could be
City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 added at a later date subject to negotiation with the City should they fall outside of the standard rate categories provides.
37.Is this a recompete RRP, if so who is the incumbent? A. The scope of work outlined in this RFQ is unique to other existing contracts in the Public Works Department. Some of the services are partially filled by other firms but not in their entirety as envisioned in this RFQ.
38.Can general details of the incumbent contract be made available (award amount, positions filled, ect.)?
A. The defined scope of work outlined in this RFQ is unique to other existing contracts in the Public Works Department.
39.Will this be a multi award contract or a single award contract? A. See Section 1.1 on page 4.
City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, California 90254-3885 ACKNOWLEDGEMENT OF ADDENDUM NO. 1
On-Call Staff Augmentation Services RFQ No. 25-001
Complete and sign this acknowledgement form. Submit and enclose the acknowledgement in your proposal. Failure to do so may result in disqualification of your firm’s proposal.
The undersigned acknowledges receipt of Addendum No. 1 dated May 7, 2025.
ATTEST: _____________________________________
Principal: _____________________________________
Address: _____________________________________
By: _____________________________________
Title: _____________________________________
17130 Van Buren Blvd, Suite 122, Riverside, CA, 92504
Crystal Fraire
Principal in Charge
Crystal Fraire
17130 Van Buren Blvd, Suite 122 | Riverside, CA 92504 | 951.310.7470 | www.zandkconsultants.com
STAFF HOURLY RATE
Principal ............................................................. $243.00 City Engineer....................................................... $194.00 Senior Project Manager ....................................... $178.00 Project Manager.................................................. $172.00 Assistant Project Manager ................................... $142.00 Principal Engineer ............................................... $188.00 Project Designer III .............................................. $159.00 Project Designer II ............................................... $141.00 Project Designer I ................................................ $138.00 CADD Drafter III................................................... $156.00 CADD Drafter II.................................................... $142.00 CADD Drafter I .................................................... $138.00 Administrative Assistant...................................... $132.00 Plan Check Engineer IV........................................ $159.00 Plan Check Engineer III ........................................ $154.00 Plan Check Engineer II ......................................... $147.00 Plan Check Engineer I.......................................... $138.00 Senior Traffic Engineer......................................... $177.00 Traffic Engineer ................................................... $174.00 Traffic Engineering Associate ............................... $168.00 Traffic Engineering Technician.............................. $145.00 Senior Grants Manager ........................................ $182.00 Grants Manager................................................... $178.00 Senior Public Works Technician ........................... $148.00 Public Works/Permit Technician .......................... $130.00 Senior Structural Engineer ................................... $235.00 Structural Engineer............................................. $212.00
STAFF HOURLY RATE
SWPPP Practitioner ............................................ $177.00 Specialty Professional/Discipline ........................ $238.00 Constructability Reviewer................................... $192.00 Assistant Environmental Scientist ....................... $148.00 Senior Planner.................................................... $185.00 Planner II............................................................ $181.00 Planner I............................................................. $175.00 Assistant Planner ............................................... $135.00 Senior Landscape Architect/Inspector................. $189.00 Landscape Architect/Inspector........................... $182.00 Principal Architect.............................................. $210.00 Senior Architect.................................................. $204.00 Architect............................................................ $198.00 3-Person Survey Crew......................................... $397.00 2-Person Survey Crew......................................... $307.00 1-Person Survey Crew......................................... $208.00 Assistant Surveyor (not Licensed)........................ $178.00 Drone Operator with Camera .............................. $163.00 Community Relations
Strategic Advisor ................................................ $228.00 Public Relations Officer ...................................... $168.00 Account Coordinator .......................................... $143.00 Senior Graphic Artist........................................... $188.00 Graphic Artist..................................................... $158.00 STAFF REGULAR TIME RATE1
OVERTIME RATE
(MON-FRI)2
OVERTIME
RATE (SAT)1
OVERTIME RATE
(SUN/HOLIDAY)
Principal ............................................................................... $242.00 – – – Senior Construction Manager ................................................ $188.00 – – – QA/QC Manager.................................................................... $198.00 – – – Senior Program Manager ....................................................... $184.00 – – – Program Manager.................................................................. $176.00 – – – Senior Project Manager ......................................................... $165.00 – – – Project Manager.................................................................... $158.00 – – – Assistant Project Manager..................................................... $147.00 – – – Resident Engineer ................................................................. $220.00 – – – Assistant Resident Engineer .................................................. $197.00 – – – Construction Manager........................................................... $178.00 – – – Assistant Construction Manager............................................ $158.00 – – – Labor Compliance................................................................. $154.00 – – – Project Administrator/Office Engineer.................................... $156.00 – – – Traffic Signal/Electrical Specialist.......................................... $192.00 – – – Assistant Structures Representative/Structures Inspector...... $220.00 ............ $297.00 .... $297.00 ............ $396.00 Senior Construction Inspector (Prevailing Wage) 3, 5 ............... $188.00 ............ $243.00 .... $243.00 ............ $324.00 Senior Construction Inspector (Special Shift) 3, 4, 5 ................... $196.00 ............ $279.00 .... $279.00 ............ $372.50 Accessibility Expert/CASp Inspector ...................................... $208.00 ............ $312.00 .... $312.00 ............ $416.00 DSA/OSHPD Inspector of Record........................................... $202.00 ............ $303.00 .... $303.00 ............ $402.00 Deputy Inspection (Prevailing Wage) 3, 5 .................................. $189.00 ............ $283.50 .... $283.50 ............ $378.00 Public Works Inspector (Non-Prevailing Wage) 5...................... $172.00 ............ $258.00 .... $258.00 ............ $344.00 Z&K CONSULTANTS, INC.
STANDARD BILLING RATE SCHEDULE (2025)
Rates Effective January 1, 2025 through December 31, 2025 Future years subject to annual review for escalation, effective January 1 of each year, based on the Consumer Price Index (CPI) for the Riverside-San Bernardino-Ontario, CA region, not to exceed the published BLS index for All Urban Consumers. (Not Seasonally Adjusted).
ENGINEERING, MUNICIPAL, ENVIRONMENTAL, TRAFFIC, & SURVEYING SERVICES
PROJECT/CONSTRUCTION MANAGEMENT & INSPECTION SERVICES
17130 Van Buren Blvd, Suite 122 | Riverside, CA 92504 | 951.310.7470 | www.zandkconsultants.com Positions are subject to overtime rates billed at 1.5 times the regular rate for all time over eight (8) hours in a single day or work performed on Saturdays. Double time rates apply for work performed on Sundays and holidays. The hourly rates include wages, fringe benefits, and general and administrative overhead and fee, as well as typical supplies, tools, and equipment required to perform services. Construction management software is not included in the base rate.
1. The listed rate applies to the first four hours of overtime during the week and/or the first eight hours of overtime on Saturdays. All overtime beyond four hours during the week or eight hours on Saturdays is billed at the Sunday/holiday rate.
2. Prevailing Wage Rates are subject to increases per the State of California’s Department of Industrial Relations Wage Rate Determinations. Z&K's billing rates will increase in line with the DIR increase, plus overhead and profit. The current rates are based on Determination SD-23-63-3-2023-2D, issued on 8/22/2023.
3. A Special Shift is defined as any shift starting after 5:00 PM and before 6:00 AM.
4. Minimum callout requirements for inspection staff are in line with Industrial Welfare Commission Order #16-2001:
o Cancellation of 8 hours scheduled inspection after inspector’s arrival on site: 4-hour minimum. o Cancellation of 4 hours scheduled inspection after inspector’s arrival on site: 2-hour minimum.
5. For contracts involving public works inspection services, Z&K requires the awarding public agency to complete DIR form PWC-100 for Z&K as the prime contractor, specific to the awarded contract name and amount. A half-hour per week, per inspector, will be billed for labor compliance on all Prevailing Wage inspection assignments.
Overall Notes:
• Reimbursable Expenses (Other Direct Costs): Ordinary identifiable non-salary costs directly attributable to the project (e.g., regular commuter travel costs, standard equipment, tools, and software) are included in the estimated fee. Extraordinary expenses (such as oversized and/or color reproduction costs, vehicle identification decals, site facility hard phone lines or internet service, non-commuter project mileage, remote travel over 50 miles one-way, overnight postage/couriers, etc.) will be billed at actual cost plus 15% for overhead and administration. Travel costs to casting/fabrication yards or batch plants will include the hourly billing rate plus travel expenses as listed in the Caltrans Travel Guide (State rates). Mileage is billed at the current IRS rate ($0.655/mile). An allowance for extraordinary charges is included as Other Direct Costs (ODC) in the fee table. Extraordinary charges beyond the estimated ODC allowance will not be billed unless specifically included in the contract or pre-approved by the Client in writing. • Fees for Subconsultant Services: An appropriate number of hours for sub-consultant oversight will be added. • Web-Based Contract Administration: Selected/specified cloud-based service billed at cost plus 15%. • Escalation: Unless specified otherwise (such as for prevailing wage personnel), all billing rates are subject to annual review for Consumer Price Index escalation or 3%, whichever is greater.
Exclusions to Scope and Fee:
• Legal advice
• Specialized software (other than MS Office Suite and MS Project)
NOTES & ASSUMPTIONS
CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE
ON-CALL STAFF AUGMENTATION SERVICES
BETWEEN THE CITY OF HERMOSA BEACH AND TRANSTECH ENGINEERS This AGREEMENT is entered into this 24th day of June, 2025, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and Transtech Engineers, Inc., a California Corporation (“CONSULTANT”).
R E C I T A L S
A. The City desires to obtain on-call staff augmentation services.
B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.
C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:
CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.
As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.
As additional consideration, CITY agrees to pay CONSULTANT a total of $750,000 for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.
No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.
CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.
SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.
PW-PSA 25-001
Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.
FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Brittany Duhn. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.
TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on June 24, 2030, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.
CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.
PW-PSA 25-001
CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT.
CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct.
CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the
PW-PSA 25-001
right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.
CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement.
CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.
INSURANCE REQUIREMENTS.
A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City.
2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an
PW-PSA 25-001
amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.
1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”
2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.
3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.
C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no
PW-PSA 25-001
obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
D. Any deductibles or self-insured retentions must be declared to and approved by the CITY.
At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.
F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.
G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.
FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be
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deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.
CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.
NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Joe SanClemente
TRANSTECH Engineers, Inc.
133367 Benson Avenue
Chino, CA 91710
ATTN: Ahmad Ansari
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.
A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor
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has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party.
There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.
ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
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ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.
USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY.
DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City.
Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.
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City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing. [SIGNATURES ON THE FOLLOWING PAGE]
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IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF HERMOSA BEACH CONSULTANT
[MAYOR/CITY MANAGER] By: NAME/TITLE
ATTEST:
Myra Maravilla, City Clerk Taxpayer ID No.
APPROVED AS TO FORM:
Todd Leishman, Interim City Attorney
CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE
ON-CALL STAFF AUGMENTATION SERVICES
BETWEEN THE CITY OF HERMOSA BEACH AND Z&K Consultants, Inc.
This AGREEMENT is entered into this 24th day of June, 2025, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and Z&K Consultants, Inc., a California Corporation (“CONSULTANT”).
R E C I T A L S
A. The City desires to obtain on-call staff augmentation services.
B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.
C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:
CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.
As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.
As additional consideration, CITY agrees to pay CONSULTANT a total of $750,000, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.
No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.
CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.
SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.
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Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.
FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Crystal Fraire. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.
TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on June 24, 2030, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.
CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.
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CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT.
CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct.
CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the
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right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.
CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement.
CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.
INSURANCE REQUIREMENTS.
A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City.
2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an
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amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.
1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”
2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.
3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.
C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no
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obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
D. Any deductibles or self-insured retentions must be declared to and approved by the CITY.
At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.
F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.
G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.
FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be
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deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.
CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.
NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Joe SanClemente
Z&K Consultants, Inc.
17130 Van Buren Blvd. #122
Riverside, CA 92504
ATTN: Crystal Fraire
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.
A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor
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has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party.
There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.
ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
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ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.
USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY.
DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City.
Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.
PW-PSA 25-001
City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing. [SIGNATURES ON THE FOLLOWING PAGE]
PW-PSA 25-001
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF HERMOSA BEACH CONSULTANT
[MAYOR/CITY MANAGER] By: NAME/TITLE
ATTEST:
Myra Maravilla, City Clerk Taxpayer ID No.
APPROVED AS TO FORM:
Todd Leishman, Interim City Attorney
AWARD OF PROFESSIONAL
SERVICES AGREEMENTS FOR ONCALL STAFF AUGMENTATION
JUNE 24, 2025
Background
The City relies on third-party experts to
assist with the CIP and engineering
support services.
Several contracts in place either expiring
or reaching spending limit.
On-call agreements improve efficiency
and expedite delivery.
Scope of Work
General staff augmentation;
Project and program management;
Engineering support services; and
Construction engineering and inspection
services.
Analysis
Advertised Request for Qualifications (RFQ),
April 23, 2025.
Received 11 statements of qualification
(SOQs) on May 15, 2025.
Staff reviewed SOQs, interviewed top
ranked firms, and scored per weighted
criteria.
Analysis
Ranking Company
1 Transtech Engineers, Inc.
2 Z&K Consultants
3 Willdan Engineering
4 CWE
5 H.W. Lochner
6 Ladayu Consulting
7 Hotep Consulting, LLC
8 William W. Professional Staffing
9 Zivahh, LLC
10 Absolute Information Technologies, Inc.
11 Veracity Solutions Page 477 of 535
Recommendation
Staff recommends:
Award of contract to Transtech Engineers, Inc. and
Z&K Consultants:
– Each not not-to-exceed $750,000; and
– Five-year terms, option to extent one year.
Authorize Mayor to execute and City Clerk to Attest
the proposed agreements subject o City attorney
Approval.
City of Hermosa Beach | Page 1 of 4
Meeting Date: June 24, 2025
Staff Report No. 25-AS-055
Honorable Mayor and Members of the Hermosa Beach City Council
A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF HERMOSA BEACH AND THE PROFESSIONAL AND
ADMINISTRATIVE BARGAINING GROUP FOR THE PERIOD OF JULY 1, 2025 – JUNE 30, 2028
(Human Resources, Cynthia Stafford)
Recommended Action:
Staff recommends City Council adopt a Resolution (Attachment 1) approving the Memorandum of Understanding (MOU) between the City of Hermosa Beach and Professional and Administrative Employee Group (PAE) (Attachment 2) for the 2025- 2028 fiscal years.
Executive Summary:
Negotiations for a successor to the Memorandum of Understanding (MOU) between the City and the Professional and Administrative Employee Group have resulted in a tentative agreement. The City and the Hermosa Beach Professional and Administrative Employee Group (PAE) met and conferred in accordance with the Meyers-Milias Brown Act and have reached a tentative agreement on the terms and conditions of employment. The terms of the tentative agreements are summarized below.
The total estimated cost of the negotiated changes is $511,587 for FY 2026-2028.
Background:
The Meyers-Milias Brown Act requires that local public agencies negotiate with its respective bargaining units regarding wages, hours, and working conditions. Agreements with the City’s bargaining units expire at the end of June and, under direction from the City Council, the Council approved City negotiating team has been in negotiations with each of the bargaining units for new terms.
The City’s aim through labor negotiations is to maintain competitive wages, hours, and working conditions in a high-cost geographic labor market in order to retain and attract a high-quality workforce to serve our community across a range of services. Most position classifications in the City are comparable to those in other municipalities. The City contracted with Reward Strategy Group to conduct a compensation study using eleven benchmark cities in the region for labor market comparisons.
City of Hermosa Beach | Page 2 of 4
The City’s negotiating team met and conferred with representatives of the Professional and Administrative Employees to discuss wages, hours, and other terms and conditions of employment contained in the MOU that expires on June 30, 2025.
This bargaining unit consists of the following classifications:
Accountant
Administrative Assistant
Administrative Services Coordinator
Assistant Engineer
Assistant Planner
Associate Engineer
Associate Planner
Building and Code Enforcement Official
City Engineer
Crime & Intelligence Analyst
Deputy City Clerk
Deputy City Engineer
Emergency Management Coordinator
Environmental Program Manager
Executive Assistant to Police Chief
GIS & IT Analyst
Management Analyst
Planning Manager
Public Works Assistant Superintendent
Public Works Superintendent
Recreation Coordinator
Revenue Supervisor
Senior Engineer
Senior Management Analyst
Senior Recreation Supervisor
The parties have reached a tentative agreement within the authority provided by City Council and on the terms described below. The membership of PAE met and ratified the terms of the tentative agreement, set forth in the new MOU, hereby submitted to the City Council for approval.
Discussion:
The tentative MOU between the City and the Professional and Administrative Employee Group include the following negotiated terms:
1. Term of the agreement to be July 1, 2025 - June 30, 2028.
City of Hermosa Beach | Page 3 of 4
2. Article 6.A-Wage Rate: The parties agreed to the following salary increases over the next three years.
A. Effective July 1, 2025, the salary table shall be adjusted to bring all bargaining unit positions that are below market median as determined by the 2024 Reward Strategy Group Salary Survey Results report to the median identified by the report.
B. Effective July 1, 2025 and after the implementation of median adjustments, where applicable, the salary table for all classifications will be increased by an additional three percent (3.0%).
C. Effective July 1, 2026, the salary table for all classifications shall be increased by three percent (3.0%).
D. Effective July 1, 2027, the salary table for all classifications shall be increased by three percent (3.0%)
3. Article 7 - Deferred Compensation: The parties agreed the City will match employee contributions up to $50.00 per month.
4. Article 29 – Bilingual Pay. Effective July 1, 2025, the parties agree to decrease the bilingual premium pay from 5% of base pay to $100 per month and remove the limit of how many employees are eligible to receive the premium pay.
5. Article 32 – Additional Duties Pay. The parties agree to compensate an employee when they are temporarily assigned additional duties. Such employee shall be eligible for Additional Duties Pay of $400 per month after 80 consecutive hours of performing the additional duties. Any employee receiving Acting Pay shall not be eligible for Additional Duties Pay.
6. Article 35 – Management Leave. The parties agree to increase Management Leave from 70 hours to 80 hours. Management Leave must be used within a calendar year and cannot be cashed out.
7. Article 42 – Holidays. If agreed to by all bargaining units excluding the Police Officers Association, the parities agree to add half-day (5 hours) holiday on Christmas Eve and New Year’s Eve and delete Section C, Holiday Flex Time of ten (10) hours.
8. Article 55 – Reopeners/Me-Too Clause. The parties agree that if the City provides COLA increases to other civilian bargaining units greater than provided to PAE, that PAE will be eligible for the higher COLA.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
City of Hermosa Beach | Page 4 of 4
Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.
Policies:
Open meetings. Maintain the community’s trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.
1.2 Strategic planning. Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs. 1.6 Long-term considerations. Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities.
Fiscal Impact:
The total cost of the negotiated changes is estimated to be $511,587 for FY 2026-2028, which will be included in each subsequent year’s proposed budgets.
Attachments:
1. Draft Resolution
2. Professional and Administrative Employee Group MOU
Respectfully Submitted by: Cynthia Stafford, Human Resources Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager
CITY OF HERMOSA BEACH
RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH,
CALIFORNIA, ADOPTING A MEMORANDUM OF UNDERSTANDING WITH THE PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP.
WHEREAS, employees of the City of Hermosa Beach, California represented by the Professional and Administrative Employee Group, have elected to meet and confer with the City of Hermosa Beach on matters concerning wages, hours, and working conditions; and, WHEREAS, the above bargaining unit has selected certain individuals to represent them; and,
WHEREAS, Professional and Administrative Employee Group and City of Hermosa Beach Chief Labor Negotiator have jointly negotiated changes to the Memorandum of Understanding which has been ratified by a majority vote of the members of the Professional and Administrative Employee Group; and,
WHEREAS, the Professional and Administrative Employee Group and City of Hermosa Beach Chief Labor Negotiator have mutually agreed to recommend that the City Council adopt these changes to the Memorandum of Understanding.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Hermosa Beach resolves to enter into a Memorandum of Understanding to be effective for the period July 1, 2025, through and including June 30, 2028, and authorizes the City’s Chief Negotiator to sign the Memorandum of Understanding on behalf of the City.
SECTION 2. This resolution takes effect immediately and that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted.
PASSED, APPROVED and ADOPTED on this 24th day of June 2025.
Rob Saemann
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Todd Leishman
City Clerk Interim City Attorney
MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF HERMOSA BEACH
AND
PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP
JULY 1, 2025 - JUNE 30, 2028
Table of Contents
ARTICLE 1 – PREAMBLE.................................................................................................. 3 ARTICLE 2 – PARTIES TO MEMORANDUM .................................................................... 3 ARTICLE 3 – RECOGNITION............................................................................................. 3 ARTICLE 4 – MUTUAL RECOMMENDATION................................................................... 3 ARTICLE 5 – SCOPE OF REPRESENTATION ................................................................. 3 ARTICLE 6 – FULL UNDERSTANDING, MODIFICATION, WAIVER................................ 3 ARTICLE 7 – CONSTITUTIONALITY................................................................................. 4 ARTICLE 8 – MANAGEMENT RIGHTS ............................................................................. 4 ARTICLE 9 – NON-DISCRIMINATION............................................................................... 6 ARTICLE 10 – PROFESSIONAL AND ADMINISTRATIVE EMPLOYEES ........................ 6 PURPOSE AND INTENT .................................................................................................... 6 ARTICLE 11 – ACCESS TO WORKSTATION................................................................... 6 ARTICLE 12 – BULLETIN BOARDS.................................................................................. 7 ARTICLE 13 - ASSOCIATION ACCESS TO NEW EMPLOYEE ORIENTATION & INFORMATION ................................................................................................................... 7 ARTICLE 14 – PAYROLL DEDUCTION ............................................................................ 7 ARTICLE 15 – JOB DESCRIPTIONS AND CLASSIFICATIONS....................................... 8 ARTICLE 16 – LABOR/MANAGEMENT COMMITTEE...................................................... 8 ARTICLE 17 – PROPER CLASSIFICATION COMPENSATION........................................ 8 ARTICLE 18 – PROBATION .............................................................................................. 8 ARTICLE 19 – SENIORITY ................................................................................................ 8 ARTICLE 20 – REDUCED HOUR POSITIONS .................................................................. 9 ARTICLE 21 – JOB SHARING........................................................................................... 9 ARTICLE 22 – DEFERRED COMPENSATION.................................................................. 9 ARTICLE 23 – REST PERIOD.......................................................................................... 10 ARTICLE 24 – WORK HOURS......................................................................................... 10 ARTICLE 25 – UNIFORMS............................................................................................... 11 ARTICLE 26 – WAGE RATE............................................................................................ 11 ARTICLE 27 – BILINGUAL PAY...................................................................................... 12 ARTICLE 28 – MERIT PAY (Reportable to PERS) ......................................................... 12 ARTICLE 29 – ACTING PAY........................................................................................... 13 ARTICLE 30 – ADDITIONAL DUTIES PAY ..................................................................... 13 ARTICLE 31 – EDUCATIONAL ALLOWANCE................................................................ 13 ARTICLE 32 – OVERTIME............................................................................................... 14
2 Professional & Administrative Employees
ARTICLE 33 - MANAGEMENT LEAVE............................................................................ 15 ARTICLE 34 – COMPENSATORY TIME FOR NON-EXEMPT EMPLOYEES ................. 16 ARTICLE 35 – VACATION ............................................................................................... 16 ARTICLE 36 – SICK LEAVE ............................................................................................ 16 ARTICLE 37 – BEREAVEMENT LEAVE ......................................................................... 17 ARTICLE 38 – JURY DUTY.............................................................................................. 17 ARTICLE 39 – MILITARY LEAVE.................................................................................... 18 ARTICLE 40 – HOLIDAYS ............................................................................................... 18 ARTICLE 42 – HEALTH AND WELFARE........................................................................ 19 ARTICLE 43 – SHORT & LONG TERM DISABILITY ...................................................... 20 ARTICLE 44 - FAMILY AND MEDICAL CARE LEAVE ................................................... 20 ARTICLE 45 – LAYOFF ................................................................................................... 21 ARTICLE 46 – RETURN TO WORK FROM LAYOFF...................................................... 21 ARTICLE 47 – REDUCTION IN LIEU OF LAYOFF.......................................................... 22 ARTICLE 48 – SELECTION OF INDUSTRIAL ACCIDENT DOCTOR............................. 22 OR MEDICAL FACILITY AND CONTINUATION OF HEALTH BENEFITS ..................... 22 ARTICLE 49 – GRIEVANCES/APPEAL OF DISCIPLINE................................................ 23 ARTICLE 50 - REOPENERS/ME-TOO CLAUSE ............................................................. 25 ARTICLE 51 – TERM OF AGREEMENT.......................................................................... 25 Exhibit A........................................................................................................................... 27