Hermosa Beach City Council
July 22, 2025

452

13.1.3 ZEB Rollout Plan
Manhattan Beach Staff supported the ZEB Rollout Plan (Section 8) with the following comment:
“Staff supports the ZEB rollout plan and strategy to help BCT achieve a 100% ZEB fleet by 2040 as required by the California Air Resources Board (CARB) Innovative Clean Transit mandate.”

13.1.4 Infrastructure and Facility Needs
Commenting on the Infrastructure Planning (Section 9) Manhattan Beach staff said, “Staff supports the ZEB rollout plan and strategy to help BCT achieve a 100% ZEB fleet by 2040 as required by the California Air Resources Board (CARB) Innovative Clean Transit mandate.” Specific comments regarding the Conceptual Master Plan Layout of New Facility (Section 9.1.1.2), provided the following comment regarding proposed elimination of park-n-ride spaces:
“We recommend that the number of park-n-ride spaces be maintained at the current level, and not reduced to make room for the OMF. Additionally, if a parking structure replaces the current surface lot, we would recommend that the first three levels be constructed, with the built-in structural capability to add a fourth (or fifth) level in the future if deemed necessary. The parking lot/structure should be outfitted with solar panels to provide power for the OMF and public EV charging stations, and to provide shade for all-day parking.” The above comment also proposes the installation of a photovoltaic system in addition to what is discussed in Section 9.1.2.4. For further information on the infrastructure planning associated with the TSS, Appendix D: Site Plans, provides a detailed site plan of the proposed OMF.

13.2 Redondo Beach City Council
The Draft Final TSS was presented to Redondo Beach City Council on December 5, 2023. After a presentation walking through the service recommendations, ZEB transition plan, and facility considerations, City Council and the public had opportunities to comment on the Study. Comments ranged from costs to specific stops or alignment but generally supported the service recommendations.

13.2.1 Service Plan
The proposed realignment of the southern portion of Line 102 and 109 to extend Line 102 down to the Riviera Village (Section 7.2) was supported by Council Members as well as public comment. • Council Member Nehrenheim indicated his support for the realignment and encouraged BCT to engage with students and parents on this realignment.
• Two Redondo Beach citizens (one in person and one via Zoom) indicated their support for realignment. On citizen submitted comments on the realignment and indicated their strong opposition to this change; no justification was given.

Operating east-west along Manhattan Beach Blvd, the proposed new line (Section 7.2.4) would operate initially during the summer months. Council Members and citizens supported this recommendation. • During the presentation, Council Member Behrendt was interested as to which populations requested the addition of the pilot bus route. Staff indicated that was not apparent in the data but was supported by Manhattan Beach Mobility Plan.

Appendix G: Final Stakeholder Comments
Beach Cities Transit – Transit Services Study
• Two citizens indicated their support for the recommendation via comments on the TSS Council Agenda item.

Regarding increased service frequency, community members were in strong support. Commentors (one in person, one via Zoom) indicated that increased frequency was very important. One indicated that increased frequency was of high importance and that City Council should prioritize this recommendation.

Council Member Kaluderovic was interested in the addition of a stop near Adams Middle School along Line 109. Staff indicated this could be further explored.

Council Member Behrendt asked if there were, “any downside, any potential problems, any issues at all with this service plan?” Staff reassured him that there were not but that increases in service could warrant additional funding. This included discussion of how service changes are proposed and that although BCT is currently well funded, there are opportunities to request additional funding from the Beach Cities.

13.2.2 ZEB Transition
The cost implications were an important part of comments from the Redondo Beach City Council. Regarding the change is fuel costs from CNG to electric, Council Member Behrendt inquired about the cost difference from transitioning to BEBs. Staff responded by referring to the TSS for a full breakdown of costs (Section

11.1), but that modeling showed a reduction in fuel costs once transitioned to electric (Appendix F: Cost Estimate). A follow up to this question included whether there “currently are grants or funding sources to cover the electricity costs?” Staff responded with the reality that most grants and funding sources are for capital procurement (Section 11.5), not operating funds.

Community Members indicated their support for the ZEB Transition Plan through written comments:
• Writing in a letter of supper, one Redondo Beach citizen indicated their strong support for the transition due to the reduction in tailpipe emissions from transportation.

Concluding the presentation and Stakeholder comments, Redondo Beach City Council received and filed the report and directed Staff to proceed with Final Report. The resolution was passed 4-0 with all present Council Members in favor.

City of Hermosa Beach | Page 1 of 3
Meeting Date: July 22, 2025
Staff Report No. 25-CDD-105
Honorable Mayor and Members of the Hermosa Beach City Council ADOPTION OF A RESOLUTION APPROVING FINAL MAP NO. 84115 FOR A TWO-UNIT RESIDENTIAL CONDOMINIUM PROJECT LOCATED AT 707 3rd Street
CEQA: Determine that the Project is categorically exempt from the California Environmental Quality Act
(Community Development Director Alison Becker)
Recommended Action:

1. Determine that the project is exempt from the California Environmental Quality Act;

2. Adopt a Resolution (Attachment 1) approving Final Parcel Map No. 84115 (Attachment 2), which is consistent with the approved Vesting Tentative Parcel Map; and

3. Authorize the City Clerk to endorse the certificate for said map.

Executive Summary:

At its June 20, 2023 meeting, the Planning Commission approved a new two-unit detached condominium project at 707 34th Street. The applicant, KIRI Capital LLC, filed a request for a final map within two years of the tentative map approval. Upon review of Final Map No. 84115, staff recommend that the City Council adopt a resolution approving the final map.

Background:

The Planning Commission approved a Conditional Use Permit, Precise Development Plan, and Vesting Tentative Parcel Map No. 84115 for a two-unit residential condominium project at its June 20, 2023 meeting. The project is currently under construction.

Past Commission Action
Meeting Date Description
June 20, 2023 Planning Commission approved
Conditional Use Permit (CUP23-03),
Precise Development Plan (PDP 23-03),
Vesting Tentative Parcel Map No. 84115
for a two-unit detached condominium at
707 3rd Street.

City of Hermosa Beach | Page 2 of 3
Discussion:

Once a map has been tentatively approved by the Planning Commission, copies of the tentatively approved map must be submitted to the Los Angeles County Engineer, who is contracted by the City, to review the map for its technical correctness, pursuant to Section 66442(a)(4) of the State Subdivision Map Act. The parcel map was reviewed and approved by Los Angeles County engineer in a letter dated March 27, 2025 (Attachment 3).

An applicant has two years from the date of tentative map approval to submit for final map approval. Typically, applicants do not submit for final map approval until the project is near completion and ready to be sold. The applicant filed a timely request for a Final Map on April 15, 2025.

Final maps must be submitted to the City Council and must be approved by the City Council, “...if it conforms to all the requirements of [the Subdivision Map Act] and any local subdivision ordinance applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder...” pursuant to Section 66458(a) of the State Subdivision Map Act (Cal. Gov. Code § 66410 et seq.).

Staff reviewed the Final Parcel Map and found it substantially consistent with the Vesting Tentative Parcel Map approved by the Planning Commission and in conformance with the State Subdivision Map Act.

General Plan Consistency:

Approval of the final map is the final procedural step in the process to build and occupy this new development. Approving the final map allows the ownership of the units to be divided, so that they may be sold as separate units. The Planning Commission has already evaluated the project and has determined that dividing the units would be consistent with the City’s General Plan, PLAN Hermosa. Relevant Policies that continue to relate this project and its final ownership and occupancy are listed below:

Land Use Element
Goal 2. Neighborhoods provide for diverse needs of residents of all ages and abilities, and are organized to support healthy and active lifestyles.

Policies
 2.3 Balanced neighborhoods. Promote a diverse range of housing unit types and sizes, within the allowed densities.
 2.5 Neighborhood preservation. Preserve and enhance the quality of residential neighborhoods by avoiding or abating the intrusion of disruptive, nonconforming buildings and uses.

City of Hermosa Beach | Page 3 of 3
 2.6 Diversity of building types and styles. Encourage a diversity of building types and styles in areas designated for multi-family housing ranging from duplex/triplex/fourplex to courtyard housing to multi-family housing projects.

Environmental Determination:

Pursuant to the California Environmental Quality Act (CEQA), the proposed project is Categorically Exempt from the California Environmental Quality Act as defined in Section 15303(b), Class 3 Exemption, New Construction or Conversion of Small Structures, because the proposal pertains to final map approval for the construction of limited numbers (two) of new, small structures. More specifically, the project comprises two new condominium units in an urbanized area, totaling no more than six dwelling units. Moreover, none of the exceptions to the Categorical Exemption apply, nor would the project result in a significant cumulative impact of successive projects of the same type in the same place over time or have a significant effect on the environment due to unusual circumstances or damage a scenic highway or scenic resources within a state scenic highway.

Fiscal Impact:

There is no fiscal impact associated with the recommended actions.

Attachments:

1. Draft Resolution

2. Final Map No. 84115

3. Letter from Los Angeles County Engineer
Respectfully Submitted by: DeDe Tran, Assistant Planner Concur: Alexis Oropeza, Planning Manager
Concur: Alison Becker, AICP, Community Development Director Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

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CITY OF HERMOSA BEACH
RESOLUTION NO. 25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, APPROVING FINAL MAP NO. 84115 FOR A TWOUNIT RESIDENTIAL CONDOMINIUM PROJECT LOCATED AT 707 3rd

STREET AND DETERMINING THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.

WHEREAS, on June 20, 2023, the Planning Commission of the City of Hermosa Beach conducted a duly noticed public hearing to consider applicant Kimiko Inoue’s application for approval of Vesting Tentative Parcel Map No. 84115 at 707 3rd Street. Upon conclusion of said public hearing the Planning Commission adopted its Resolution No. 23-06 approving Vesting Tentative Parcel Map No. 84115; and WHEREAS, on April 9, 2025, KIRI Capital LLC (the “Applicant” hereinafter) filed an application for approval of Final Map No. 84115 at 707 3 rd Street (the “Application”
hereinafter), as described in the title of this Resolution; and WHEREAS, pursuant to Municipal Code Section 16.08.040, the City Engineer has reviewed Final Map No. 84115 and determined that the map is technically correct, conforms to the approved Vesting Tentative Parcel Map and is in compliance with applicable provisions of Title 16 of the Municipal Code and of the State Subdivision Map Act; and
WHEREAS, on July 22, 2025 the City Council determined that all legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby specifically finds that all of the facts set forth in this Resolution are true and correct.

SECTION 2. Pursuant to Section 16.08.040 of the Hermosa Beach Municipal Code, the City Council finds the Final Parcel Map to be in substantial conformance with approved Vesting Tentative Parcel Map No. 84115, with Title 7, Division 2, Chapter 3 of the California Government Code (the “State Subdivision Map Act”), and with the applicable provisions of Title 16 of the Municipal Code. Based on the foregoing finding, the City Council hereby

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approves Final Marcel Map No. 84115 as presented.

SECTION 3. Pursuant to the California Environmental Quality Act (CEQA), the proposed project is Categorically Exempt from CEQA as defined in Section 15303(b), Class 3 Exemption, New Construction or Conversion of Small Structures, because the proposal pertains to a final map approval for the creation of two residential condominiums located within an urbanized area. Moreover, none of the exceptions to the Categorical exemption apply, nor would the project result in a significant cumulative impact of successive projects of the same type in the same place over time or have a significant effect on the environment due to unusual circumstances, or damage a scenic highway.

SECTION 4. This Resolution shall take effect immediately. The City Clerk shall certify to the passage and adoption of this Resolution; shall cause the original of the same to be entered among the original resolutions of the City Council; shall make a minute of the passage and adoption thereof in the minutes of the City Council meeting at which the same is passed and adopted; and shall transmit a copy of this Resolution to the Applicant.

PASSED, APPROVED, and ADOPTED on this 22nd day of July 2025. ______________________________________________________________________________________ Rob Saemann
President of the City Council and Mayor of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:

Myra Maravilla Todd Leishman
City Clerk Interim City Attorney

PARCEL MAP NO. 84115

I HEREBY STATE THAT I AM THE SUBDIVIDER OF THE LANDS INCLUDED WITHIN

THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DISTINCTIVE BORDER

LINES, AND I CONSENT TO THE PREPARATION AND FILING OF SAID MAP AND SUBDIVISION.
_______________________________________
BEING A SUBDIVISION OF LOT 53 OF WALTER RANSOM CO'S VENABLE PLACE TRACT AS PER MAP RECORDED IN BOOK 9, PAGE 150 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.

IN THE CITY OF HERMOSA BEACH

COUNTY OF LOS ANGELES

STATE OF CALIFORNIA

THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED

UPON A TRUE & COMPLETE FIELD SURVEY PERFORMED BY ME OR UNDER MY DIRECTION IN JANUARY 2023 IN CONFORMANCE WITH THE REQUIREMENTS

OF THE SUBDIVISION MAP ACT AND LOCAL ORDINANCE AT THE REQUEST OF KIMIKO INOUE ON JANUARY 13, 2023 . I HEREBY STATE THAT THIS PARCEL MAP

SUBSTANTIALLY CONFORMS TO THE APPROVED OR CONDITIONALLY APPROVED TENTATIVE MAP, IF ANY; THAT ALL MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS INDICATED; AND THAT THE MONUMENTS ARE SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED.
1 PARCEL
4,597 SQFT
SHEET 1 OF 2 SHEETS
MATTHEW PROFET, L.S. 9755
SUBDIVIDER'S STATEMENT: ENGINEER'S STATEMENT:

I HEREBY CERTIFY THAT ALL CERTIFICATES HAVE BEEN FILED AND DEPOSITS

HAVE BEEN MADE THAT ARE REQUIRED UNDER THE PROVISIONS OF SECTIONS 66492 AND 66493 OF THE SUBDIVISION MAP ACT.

DATE

THE BEARINGS SHOWN HEREON ARE BASED UPON THE CENTERLINE OF 3RD STREET (FORMERLY VIRGINIA STREET) BEING NORTH 76°34'00" EAST AS SHOWN ON WALTER RANSOM CO'S VENABLE PLACE TRACT FILED IN BOOK 9, PAGE 150 OF TRACT MAPS.

BASIS OF BEARINGS :

I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE

JURISDICTION OF THE CITY OF HERMOSA BEACH, TO WHICH THE LAND

INCLUDED IN THE WITHIN SUBDIVISION OR ANY PART THEREOF IS SUBJECT, AND WHICH MAY BE PAID IN FULL, HAVE BEEN PAID IN FULL.

SPEACIAL ASSESSMENT'S CERTIFICATE :

I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH BY MOTION ADOPTED AT ITS SESSION ON 202 APPROVED THE ANNEXED MAP.

CITY CLERK'S CERTIFICATE :

CITY CLERK, CITY OF THE HERMOSA BEACH DATE

I HEREBY CERTIFY THAT THE ANNEXED MAP CONFORMS SUBSTANTIALLY TO

THE TENTATIVE MAP APPROVED BY THE PLANNING COMMISSION ON JUNE 20TH 2023.

CITY PLANNER'S CERTIFICATE :

DIRECTOR OF COMMUNITY DEVELOPEMENT, DATE
I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP; THAT IT CONFORMS

SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED ALTERATIONS THEREOF; THAT ALL PROVISIONS OF LOCAL ORDINANCES OF THE CITY OF

HERMOSA BEACH APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE BEEN COMPLIED WITH; AND THAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT SECTION 66450 (a)(1)(2) AND (3) HAVE BEEN COMPLIED WITH.

CITY ENGINEER'S CERTIFICATE:

CITY ENGINEER, CITY OF HERMOSA BEACH DATE
BY
I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP; THAT IT COMPLIES WITH

ALL PROVISIONS OF STATE LAW APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE MAP; AND THAT I AM SATISFIED THAT THIS MAP IS

TECHNICALLY CORRECT IN ALL RESPECTS NOT CERTIFIED BY THE CITY ENGINEER.

COUNTY SURVEYOR'S CERTIFICATE:

DIEGO G. RIVERA, DEPUTY L.S. 9742
BY

COUNTY SURVEYOR
DATE
DATE
RECORD OWNER IS : KIRI CAPITAL LLC

A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS

CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE INDIVIDUAL WHO

SIGNED THE DOCUMENT TO WHICH THIS CERTIFICATE IS ATTACHED,

AND NOT THE TRUTHFULNESS, ACCURACY, OR VALIDITY OF THAT DOCUMENT.

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES)

ON BEFORE ME, ,
A NOTARY PUBLIC, PERSONALLY APPEARED .

WHO PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE

PERSON(S) WHOSE NAME(S) IS/ARE SUBSCRIBED TO THE WITHIN INSTRUMENT

AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SAME IN

HIS/HER/THEIR AUTHORIZED CAPACITY(IES) AND THAT BY HIS/HER/THEIR

SIGNATURE(S) ON THE INSTRUMENT, THE PERSON(S) OR THE ENTITY UPON BEHALF OF WHICH THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT.

I CERTIFY UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.

WITNESS MY HAND AND OFFICIAL SEAL.

SIGNATURE:

PRINTED NAME:

MY PRINCIPAL PLACE OF BUSINESS IS IN LOS ANGELES COUNTY MY COMMISSION NO.

MY COMMISSION EXPIRES:

CONDOMINIUM NOTE:

THIS SUBDIVISION IS APPROVED AS A CONDOMINIUM PROJECT FOR 2 (TWO)

UNITS, WHEREBY THE OWNERS OF THE UNITS OF AIR SPACE WILL HOLD AN

UNDIVIDED INTEREST IN THE COMMON AREAS THAT WILL, IN TURN, PROVIDE NECESSARY ACCESS AND UTILITY EASEMENTS FOR THE UNITS.

EXECUTIVE OFFICER, BOARD OF SUPERVISORS

OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA

DEPUTY DATE
BY
I HEREBY CERTIFY THAT SECURITY IN THE AMOUNT OF $_________________

HAS BEEN FILED WITH THE EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF

THE COUNTY OF LOS ANGELES AS SECURITY FOR THE PAYMENT OF TAXES

AND SPECIAL ASSESSMENTS COLLECTED AS TAXES ON THE LAND SHOWN ON MAP OF PARCEL MAP NO. 84115 AS REQUIRED BY LAW.

EXECUTIVE OFFICER, BOARD OF SUPERVISORS

OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA

DEPUTY DATE
BY
CITY OF HERMOSA BEACH.

FOR CONDOMINIUM PURPOSE

CITY TREASURER,
CITY OF HERMOSA BEACH.

SIGNATURE OMISSIONS:

THE SIGNATURES OF THE PARTIES NAMED HEREINAFTER AS OWNERS OF THE

INTEREST SET FORTH, HAVE BEEN OMITTED UNDER PROVISIONS OF THE SUBDIVISION MAP ACT SECTION 66436(a) (3) (A) (I-VIII), AS THEIR INTEREST IS SUCH

THAT IT CANNOT RIPEN INTO A FEE TITLE AND SAID SIGNATURES ARE NOT REQUIRED BY THE LOCAL AGENCY:

WARREN GILLELEN, HOLDER OF EASEMENT OF FOR PIPE LINES AND INCIDENTAL PURPOSES BY DOCUMENT RECORDED ON JUNE 27, 1902 IN BOOK 1617, PAGE 47 OF DEEDS. SAID EASEMENT IS BLANKET IN NATURE.

KIMIKO INOUE, SUBDIVIDER

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359.17' 39.97' 319.78' 115.00' 115.00' 115.00' 115.00' 20.00' 20.00' N 76°34'00" E 718.92' N 13°25'46" W 250.00' N 13°25'28" W 250.00'

39.98'

39.97'
N 76°34'00" E
N 76°33'50" E 692.34'

39.99'
N 76°33'41" E 787.00'
N 13°23'05" W 270.02'
N 27°32'34" W 278.35'
20' 20'
4 0'
20' 20'
4 0'
20'
20'
7 20'
40'
6 5
4 20'
40'
CL CL
CL

C C L L
CL
CL CL
3 2
1 PACIFIC COAST HIGHWAY
3RD STREET
4TH STREET

ARDMORE AVENUE
1 N 76°33'41" E 721.34' (721.48' R1)
N 13°23'05" W 230.02' (230.00' R1)
N 27°32'34" W 237.11' (237.10' R1)
663.34'
401.40' 279.95'
343.58' 279.79'
118.555'
118.555'
115.01' 115.01'
372.49' 279.87'
5 ● ●
1 2
3 4
7 6
(663.04' R1)
PARCEL MAP NO. 84115 SCALE: 1"=20'

IN THE CITY OF HERMOSA BEACH, COUNTY OF LOS ANGELES,
STATE OF CALIFORNIA.

N
S
W
E

FOR CONDOMINIUM PURPOSES
SHEET 2 OF 2 SHEETS

COUNTY OF LOS ANGELES

DEPARTMENT OF PUBLIC WORKS
“To Enrich Lives Through Effective and Caring Service”
900 SOUTH FREMONT AVENUE
ALHAMBRA, CALIFORNIA 91803-1331
Telephone: (626) 458-5100
http://dpw.lacounty.gov
March 27, 2025
MARK PESTRELLA, Director
ADDRESS ALL CORRESPONDENCE TO:

P.O. BOX 1460
ALHAMBRA, CALIFORNIA 91802-1460

IN REPLY PLEASE
REFER TO FILE: LD-2
Mr. Lucho Rodriguez
Deputy City Engineer
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254-3884
Dear Mr. Rodriguez:

PARCEL MAP 84115
Parcel Map 84115 has been reviewed and approved by Public Works for mathematical accuracy, survey analysis, title information, and for compliance with the Subdivision Map Act. It is ready for your examination and certification as to compliance with the conditions of approval and applicable City ordinances.

The City Council or Advisory Agency should make the findings required by the California Environmental Quality Act and the Subdivision Map Act.

After your approval and the approval of the City Council or Advisory Agency, the final map should be returned to Los Angeles County Public Works, Land Development Division, for filing with the Registrar-Recorder/County Clerk's office.

If you have any questions, please contact Mr. Max Rodriguez of Public Works, Land Development Division, at (626) 458-4915 or [email protected].

Very truly yours,

MARK PESTRELLA, PE
Director of Public Works

CIARA BARNETT, PE
Assistant Division Engineer
Land Development Division
MR:ta
P:\LDPUB\SUBMAP\LETTERS\CITY LETTERS - PARCEL MAPS 84115 PARCEL MAP-CITY LETTER (HERMOSA BEACH).DOC

City of Hermosa Beach | Page 1 of 1
Meeting Date: July 22, 2025
Staff Report No. 25-CR-054
Honorable Mayor and Members of the Hermosa Beach City Council

ACTION MINUTES OF THE PARKS, RECREATION, AND COMMUNITY RESOURCES ADVISORY COMMISSION MEETING OF JUNE 3, 2025
(Community Resources Director Lisa Nichols)
Recommended Action:

Staff recommends City Council receive and file the action minutes of the Parks, Recreation, and Community Resources Advisory Commission meeting of June 3, 2025 Attachment:

Action Minutes of the June 3, 2025 Parks, Recreation, and Community Resources Advisory Commission Meeting
Respectfully Submitted by: Kalyn Kaemerle, Office Assistant Reviewed by: Lisa Nichols, Community Resources Director Approved: Steve Napolitano, Interim City Manager

1 CITY OF HERMOSA BEACH
Parks, Recreation, and Community Resources Advisory
Commission
Meeting Minutes
June 3, 2025, 7:00 PM
Council Chambers
1315 Valley Drive
Hermosa Beach, CA 90254
Members Present: Chairperson Jani Lange, Vice Chairperson Lauren Pizer Mains, Commissioner Barbara Ellman, Commissioner Thomas
Moroney, Commissioner Traci Horowitz
_____________________________________________________________________

1. CALL TO ORDER
Chairperson Lange called the Open Session to order at 7:00 p.m.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Dency Nelson.

3. ROLL CALL
Office Assistant Kalyn Kaemerle announced a quorum.

4. ANNOUNCEMENTS—UPCOMING CITY EVENTS
Community Resources Director Lisa Nichols gave a presentation.

5. PRESENTATIONS

5.a SHAKESPEARE BY THE SEA PRE-EVENT PRESENTATION (LONGTERM AGREEMENT REQUIREMENT) Stephanie Coltrin, Shakespeare by the Sea event representative Dency Nelson, Shakespeare by the Sea event representative

5.b STATE OF THE ART POST-EVENT PRESENTATION (LONG-TERM

AGREEMENT REQUIREMENT)
Rafael McMaster, State of the Art event representative

5.c TRIATHLON PRE-EVENT PRESENTATION (LONG-TERM

AGREEMEEMENT REQUIREMENT)

2 Michael Epstein, Triathlon event representative

6. COMMUNITY RESOURCES DIRECTOR REPORT
Community Resources Director Lisa Nichols gave the report.

7. PUBLIC COMMENT

8. COMMISSIONER COMMENTS

9. CONSENT CALENDAR
Moved by: Commissioner Barbara Ellman
Seconded by: Vice Chairperson Lauren Pizer Mains
To approve the Consent Calendar.

Ayes (5): Chairperson Jani Lange, Vice Chairperson Lauren Pizer Mains, Commissioner Barbara Ellman, Commissioner Thomas Moroney, and Commissioner Traci Horowitz
Motion Carried

9.a ACTION MINUTES OF THE REGULAR MEETING OF MAY 6, 2025

10. PUBLIC HEARINGS

10.a APPROVAL OF NEW 2025 SPECIAL EVENT: MINDTRAVEL LIVE-TOHEADPHONES ‘SILENT’ PIANO CONCERT - 25-CR-044 Erin Zapcic, MindTravel event representative
Murray Hidary, MindTravel event representative
Coming forward to address the Commission at this time:

Rafael McMaster
Moved by: Commissioner Thomas Moroney
Seconded by: Commissioner Barbara Ellman
To recommend for approval by City Council the inclusion of Impact Level ll new special event, MindTravel Live-to-Headphones ‘Silent’ Piano Concert south of the Pier on Tuesday, August 19, 2025 and Sunday, October 19, 2025, on the 2025 Special Event Calendar.

Ayes (5): Chairperson Jani Lange, Vice Chairperson Lauren Pizer Mains, Commissioner Barbara Ellman, Commissioner Thomas Moroney, and Commissioner Traci Horowitz
Motion Carried

3 11. MATTERS FOR COMMISSION CONSIDERATION

12. FUTURE AGENDA ITEMS
Commissioner Moroney requested the creation of a Youth Programs Subcommittee to work with a stakeholder group to review youth programs and engage with the youth community. Chairperson Lange, Vice Chairperson Pizer Mains, Commissioner Ellman, and Commissioner Horowitz supported the request.

13. PUBLIC COMMENT

14. ADJOURNMENT
The meeting was adjourned at 8:21p.m.

City of Hermosa Beach | Page 1 of 3
Meeting Date: July 22, 2025
Staff Report No. 25-CR-055
Honorable Mayor and Members of the Hermosa Beach City Council

APPROVAL OF AGREEMENT WITH THE HERMOSA BEACH KIWANIS CLUB TO

PROVIDE ITS ANNUAL TREE LOT
CEQA: Approval of the agreement with the Hermosa Beach Kiwanis Club to provide its annual tree lot would be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15304 (e). The proposed agreement would allow for a minor, temporary use of land for the tree lot with negligible or no permanent effect on the environment.
(Community Resources Director Lisa Nichols)
Recommended Action:

Staff recommends City Council:

1. Approve a three-year agreement with the Hermosa Beach Kiwanis Club (Kiwanis Club) for its annual tree lot through 2025–2027 (Attachment 1); and

2. Authorize the City Manager to execute the agreement and the City Clerk to attest, subject to approval by the City Attorney.

Executive Summary:

For 35 years, the Kiwanis Club has produced the Holiday Tree Lot. The tree lot is located on the east lawn of the Hermosa Beach Community Center and serves as a fundraiser, with all proceeds supporting various organizations.

Background:

At its October 27, 2020 meeting, City Council approved a three-year agreement with an option to extend the agreement for two one-year additional terms with the Kiwanis Club for its annual tree lot from 2020 through 2024 (Attachment 2).

Past Council Actions
Meeting Date Description Votes
October 27,
2020
City Council approved a three-year
agreement with an option to extend
the agreement for two one-year
additional terms with the Kiwanis
Club for its annual tree lot from
2020 through 2024
All Ayes (5-0)
(Armato, Campbell, Detoy,
Fangary, Massey)

City of Hermosa Beach | Page 2 of 3
Discussion:

Staff worked with the Kiwanis Club to develop mutually agreeable terms for a new threeyear agreement outlining its temporary use of the Community Center east lawn and exclusive use of a storage unit located south of the Community Center. The proposed new agreement maintains the terms of the prior agreement with minor formatting and language updates, which do not impact the production of the tree lot of its event format.

General Plan Consistency:

This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 6. A broad-based and long-term economic development strategy for Hermosa Beach that supports existing businesses while attracting new business and tourism.

Policies:
 6.6 Pop-up Shops. Develop plans and programs for underutilized spaces, such as vacant buildings, utility corridors, parkways, etc., for temporary retail, restaurant, and community-promoting uses.

Parks & Open Space Element
Goal 3. Community parks and facilities encourage social activity and interaction.

Policies:
 3.1 Community-friendly events. Encourage, permit, and support community group, nonprofit, or business organized events on City property that support physical activity, beach culture, and family-friendly social interactions.  3.3. Commercial use of facilities. Regulate and enforce commercial use of City parks and open spaces to ensure activities do not impact general use and enjoyment.
 3.4 Balance space needs. Balance the space needs and demand on public resources of formal and informal events.

Fiscal Impact:

If the proposed agreement, Kiwanis Club would pay $225 monthly for the use of the storage unit, and $5,000 for the use of the Community Center east lawn. This revenue is budgeted under General Fund Account 001-3405, Community Center Rentals. The Kiwanis Club would also be responsible for reimbursement of any lawn restoration costs following the removal of the tree lot.

Attachments:

1. Proposed Kiwanis Club Tree Lot Agreement 2025–2027

2. Kiwanis Club Tree Lot Agreement 2020-2024

City of Hermosa Beach | Page 3 of 3
Respectfully Submitted by: Lisa Nichols, Community Resources Director Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Tullis, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

Kiwanis Tree Lot 2025 – 2027 1

CITY OF HERMOSA BEACH

LICENSE AGREEMENT
THIS LICENSE AGREEMENT is made this 22nd day of July 2025, by and between the City of Hermosa Beach, a California municipal corporation, and the Hermosa Beach Kiwanis Club, a California nonprofit organization.

RECITALS
A. The City of Hermosa Beach (“City” or “Licensor”) is the owner in fee title of real property located in the City of Hermosa Beach (“City”), State of California, commonly known as 710 Pier Avenue, Hermosa Beach, California and improved with the Hermosa Beach
Community Center (the “Property”).

B. The Hermosa Beach Kiwanis Club (“Kiwanis” or “Licensee”) has historically used the east lawn of the Property as a holiday tree lot in November and December of each year as a fundraising venture to support its charitable operations and has stored equipment for the tree lot in the City’s storage unit on the south side of the gymnasium at the Community Center.

C. The parties desire to continue to memorialize this historic practice in a written instrument that will set forth the terms of Licensee‘s use of the east lawn of the Property and the storage unit for a term of three years and establish compensation for the use thereof.

NOW, THEREFORE, in consideration of the foregoing and the promises herein contained, the parties agree as follows:

1. License. A revocable, nonexclusive license is hereby granted to Licensee on the east lawn portion of the Property as depicted in Exhibit A attached hereto and incorporated herein by reference (the “licensed area”) during the dates set forth in Section 2 hereof and a revocable, exclusive license is hereby granted to Licensee for the use of the southern portion of the City’s storage unit located south of the Community Center gymnasium for the sole purpose of storing event-related equipment, all in accordance with and subject to the terms and conditions of this license agreement (“license” or “agreement”).

2. Term. This license shall commence on July 22, 2025, and shall thereafter remain in effect until December 31, 2027, unless revoked

Kiwanis Tree Lot 2025 – 2027 2
or terminated as provided herein. The license for the use of the east lawn shall be effective solely during the following periods of time:
• November 12, 2025 – December 31, 2025;
• November 12, 2026 – December 31, 2026; and
• November 12, 2027 – December 31, 2027.

Licensee shall annually inform the City of its intent to conduct the event, including confirmation of event dates, event times, and setup and cleanup schedule, no later than September 1. The license for the partial use of the storage unit shall be year-round. This Agreement may be extended upon request by Kiwanis for two additional one-year terms in the exclusive discretion of the City.

3. Termination/Revocation. This is a revocable license and may be revoked by the City at any time, with or without cause, in the City's sole discretion, upon giving Licensee thirty (30) days' advance written notice of revocation. Licensee expressly acknowledges that the City’s plans for and/or use of the licensed area and storage unit may change at any time in a manner inconsistent with this license and that Licensee has no permanent right to the continued use of the licensed area and storage unit, nor does this license give rise to any such right, title or interest in the licensed area or the Property. In the event of revocation during Licensee’s use of the licensed area, Licensee shall remove all of its improvements, equipment and personal property from the licensed area and restore the licensed area as provided in Paragraph 6 herein.

4. Fee. In consideration of its use of the licensed area as provided herein, Licensee shall pay to City a nonrefundable annual license fee in the amount of $5,000.00 for each year this license is in effect.

Payment shall be made to the City in a lump sum no later than 30 days following expiration of each annual license period, as described in Section 2. In consideration of its use of the storage unit, Licensee shall pay to City the fixed sum of $225 per month.

Licensee may pay the license fee in a lump sum ($2,700) in advance or on a monthly basis. Additionally, any costs associated with the restoration of premises, as indicated in Section 9 in this agreement, shall be the responsibility of the Licensee.

5. Use of Licensed Area and Storage Unit. Licensee shall use the licensed area exclusively as a holiday tree lot and for no other purpose (the “Event”). Licensee shall arrange its improvements in the licensed area as depicted in the site plan attached hereto as

Kiwanis Tree Lot 2025 – 2027 3
Exhibit A and incorporated herein by reference. A key or access information into the storage unit shall be provided to the City for use in emergency situations only. Only the storage of nonperishable equipment and materials is permitted in the storage unit.

6. Event Revenue. Licensee shall utilize any revenue collected as a result of the Event towards its philanthropic efforts in the Hermosa Beach community and other foundation activities.

7. Operational Requirements.
a) Parking. Licensee shall post “No Parking” signs in mutually agreed upon spaces on 11th Place and in the Community Center
parking lot at least 72 hours prior to the start of each annual event setup. Licensee will be responsible for maintaining these signs throughout the event to ensure they remain posted and legible.
b) Logistical Meetings. Licensee shall participate in a logistical and planning meeting with relevant City departments as requested by the City but no less than 30 days prior to each annual event.

Licensee will be required to provide the following at pre-event meetings where final details will be reviewed by the City to determine a mutually agreed upon plan for the upcoming
event:
i. Site plan;
ii. Complete Event timeline including setup and teardown activities; and
iii. Parking and traffic control plans.
c) Barricades: Licensee shall provide water-filled barricades along the perimeter of its event on Pacific Coast Highway and Pier Avenue to prevent vehicular traffic into the licensed area.

Placement of these barricades will be mutually agreed upon during the pre-event meeting provided for in paragraph (b) above. Once the barricades are placed, and before they are filled, the Licensor will inspect the placement of such barricades to ensure compliance with the agreed upon placement.

Kiwanis Tree Lot 2025 – 2027 4
Licensee is responsible for scheduling the inspection with the Public Works Department at least seven days in advance. d) Waste Collection. Licensee shall provide no less than a threecubic yard dumpster to be used for event-related waste.

Licensee shall use the City’s franchised waste collection company. The size, location, and placement of the dumpster shall be mutually agreed upon during the pre-event meeting provided for in paragraph (b) above.
e) Lawn Preparation. City shall provide markings on the Community Center’s east lawn to designate water lines and utilizes prior to the installation of the fence.
f) Restroom Facilities. Use of the Community Center restrooms will be coordinated on an annual basis and will be made available based on use by other groups, facility needs, and facility safety measures.

8. Restoration of Premises. Within 30 days of the expiration of this license or earlier termination by City or abandonment of this license by Licensee, Licensee shall at its expense restore the licensed area to its condition prior to its use thereof. In the event Licensee fails to do so, the City shall have the option of restoring the property at Licensee’s expense. Any cost incurred by the City in so doing shall constitute a debt of the Licensee to the City, recoverable by the City in any manner provided by law. Restoration shall include, but not be limited to, repair of turf.

9. Indemnification. Licensee shall indemnify and hold harmless the City, its officers, employees and agents from and against any and all claims, demands, losses, damages, costs and expenses (including but not limited to court costs, penalties, expert fees and reasonable attorneys’ fees), judgments, liabilities and causes of action of any nature whatsoever and damages for injuries to persons and property arising from Licensee‘s use of the license area pursuant to this license, including but not limited to Licensee‘s

Kiwanis Tree Lot 2025 – 2027 5
negligent or wrongful acts, errors or omissions in the set-up, operation and tear-down of its improvements and use of the licensed area by Licensee’s guests, patrons, invitees, customers, employees, officers, and contractors hired in connection with this license. Licensee shall promptly pay the amount of any final and non-appealable judgment rendered against City, its officers, employees and agents for any such indemnified claims, and reasonable costs, and reasonable expert and attorney fees incurred by City in the defense of such claims. Licensee’s obligations under this Section shall survive any termination of this license.

10. Insurance. Licensee agrees to maintain at all times adequate general liability insurance with respect to the licensed area and the use and occupancy thereof in an amount not less than
$2,000,000.00 per occurrence. Such policy shall name City as an additional insured and shall specifically include coverage against claims for bodily injury, death and property damage occurring on or about the licensed area and contractual coverage with respect to the indemnity obligations set forth in this license. Licensee shall furnish City with evidence of such coverage before commencing any use or occupancy of the licensed area, and upon request from time to time thereafter. The insurance policy required herein shall not limit Licensee’s indemnification obligations set forth in Section 9.

11. Right of Entry. Licensee acknowledges the City’s absolute right to enter upon the licensed area for purposes of inspection, replacement, repair, or maintenance of public facilities and Licensee expressly waives any and all claims for damages to its property resulting from such actions, except as arises from the negligence or willful misconduct of the City, its agents, employees or contractors.

12. Damage to the Property. Licensee assumes responsibility for all damage to the Property and the licensed area caused by or arising from its operations pursuant to this license. In the event that Licensee does not promptly repair all such damage, Licensee agrees to reimburse the City for correction of any such damage.

Kiwanis Tree Lot 2025 – 2027 6
Upon failure of Licensee to so reimburse the City, the cost incurred by the City in repairing the Property shall be a debt of Licensee to the City, and recoverable by the City in any manner provided by law.

13. Compliance with Codes. Licensee shall conduct its operations in full compliance with all applicable codes, ordinances and laws, and obtain all necessary permits, including a City business license.

14. Notice. In the event that any notice is given under this permit, it shall be personally delivered, in which case it shall be effective upon delivery, or may be provided by nationally recognized overnight courier which provides proof of delivery, which notice shall become effective on the date of verified delivery to the addresses set forth below:

To Licensee: Hermosa Beach Kiwanis Club
2515 Valley Drive
Hermosa Beach, California 90254
Phone: (310) 714-6907
To City: City of Hermosa Bech
Attn: City Manager
1315 Valley Drive
Hermosa Beach, CA 90254
Phone: (310) 318-0216
A party may change its address for notices by giving notice to the other party in the manner herein provided or may request that not more than two (2) additional copies of any notice be sent to addresses specified in a notice to the other party given pursuant to this paragraph.

15. General Provisions.
a) Controlling Law. The laws of the State of California shall govern the interpretation and performance of the license.

Kiwanis Tree Lot 2025 – 2027 7
b) Severability. If a court of competent jurisdiction voids or invalidates on its face any provision of this license, such action shall not affect the remainder of this license. If a court of competent jurisdiction voids or invalidates the application of any provision of this license to a person or circumstance, such action shall not affect the application of the provision to other persons or circumstances.
c) Captions. The captions in this instrument have been inserted solely for convenience of reference and are not a part of this instrument and shall have no effect upon construction or interpretation.
d) Entire Agreement. This instrument sets forth the entire agreement of the parties with respect to the subject matter herein and supersedes all prior discussions, negotiations, understandings, or agreements relating thereto.
e) Venue. In the event that suit shall be brought by either party to this license, the parties agree that venue shall be exclusively vested in the state courts of the County of Los Angeles, or if federal jurisdiction is appropriate, exclusively in the United States District Court, Central District of California.
f) Assignment. This license shall not be assigned or transferred without the written consent of the City. Any such purported assignment or transfer shall be void and of no effect.

IN WITNESS WHEREOF, the parties have executed this License Agreement, effective as of the date written above.

THE HERMOSA BEACH KIWANIS CLUB
By: ____________________________________
Richard L. Koenig, President

Kiwanis Tree Lot 2025 – 2027 8

CITY OF HERMOSA BEACH
By:_____________________________________
Steve Napolitano, Interim City Manager

APPROVED AS TO FORM ATTEST
By:_________________________________ By:_________________________________ Todd Leishman, Interim City Attorney Myra Maravilla, City Clerk

EXHIBIT A

Kiwanis Tree Lot 2025 – 2027 9

CITY OF HERMOSA BEACH

LICENSE AGREEMENT
THIS LICENSE AGREEMENT is made this ________ day of _________________, 2020, by and between the City of Hermosa Beach, a California municipal corporation and the Hermosa Beach Kiwanis Club, a California nonprofit organization.

R E C I T A L S
A. The City of Hermosa Beach (“City“ or “Licensor“) is the owner in fee title of real property located in the City of Hermosa Beach (“City”), State of California, commonly known as 710 Pier Avenue, Hermosa Beach, California and improved with the Hermosa Beach Community Center (the “Property”).

B. The Hermosa Beach Kiwanis Club (“Kiwanis“ or “Licensee“) has historically used the east lawn of the Property as a holiday tree lot in November and December of each year as a fundraising venture to support its charitable operations and has stored equipment for the tree lot in the City‘s storage unit on the south side of the gymnasium at the Community Center.

C. The parties now desire to memorialize this historic practice in a written instrument that will set forth the terms of Licensee‘s use of the east lawn of the Property and the storage unit for a term of three years and establish compensation for the use thereof.

NOW, THEREFORE, in consideration of the foregoing and the promises herein contained, the parties agree as follows:

1. License. A revocable, nonexclusive license is hereby granted to Licensee on the east lawn portion of the Property as depicted in Exhibit A attached hereto and incorporated herein by reference (the “licensed area”) during the dates set forth in Section 2 hereof and a revocable, exclusive license is hereby granted to Licensee for the use of the southern portion of the City’s storage unit located south of the Community Center gymnasium for the sole purpose of storing event-related equipment, all in accordance with and subject to the terms and conditions of this license agreement (“license” or “agreement”).

2. Term. This license shall commence on October _____, 2020 and shall thereafter remain in effect until December 31, 2022, unless revoked or terminated as provided herein. The license for the use of the east lawn shall be effective solely during the following periods of time:

November 1 through December 31, 2020.

November 1 through December 31, 2021.

November 1 through December 31, 2022.
27th October

2 Licensee shall annually inform the City of its intent to conduct the event, including confirmation of event dates, event times, and set-up and cleanup schedule, no later than thirty (30) days prior to October 1. The license for the partial use of the storage unit shall be year-round. This Agreement may be extended upon request by Kiwanis for two additional one-year terms in the exclusive discretion of the City.

3. Termination/Revocation. This is a revocable license and may be revoked by the City at any time, with or without cause, in the City's sole discretion, upon giving Licensee thirty (30) days' advance written notice of revocation. Licensee expressly acknowledges that the City’s plans for and/or use of the licensed area and storage unit may change at any time in a manner inconsistent with this license and that Licensee has no permanent right to the continued use of the licensed area and storage unit, nor does this license give rise to any such right, title or interest in the licensed area or the Property. In the event of revocation during Licensee‘s use of the licensed area, Licensee shall remove all of its improvements, equipment and personal property from the licensed area and restore the licensed area as provided in Paragraph 6 herein.

4. Fee. In consideration of its use of the licensed area as provided herein, Licensee shall pay to City a nonrefundable annual license fee in the amount of $5,000.00 for each year this license is in effect. Payment shall be made to the City in a lump sum no later than 30 days following expiration of each annual license period, as described in Section 2.

In consideration of its use of the storage unit, Licensee shall pay to City the fixed sum of $225 per month. Licensee may pay the license fee in a lump sum ($2,700) in advance or on a monthly basis.

5. Use of licensed area and storage unit. Licensee shall use the licensed area exclusively as a holiday tree lot and for no other purpose (the “event”). Licensee shall arrange its improvements in the licensed area as depicted in the site plan attached hereto as Exhibit B and incorporated herein by reference. A key or access information into the storage unit shall be provided to the City for use in emergency situations only. Only the storage of non-perishable equipment and materials is permitted in the storage unit.

6. Event Revenue. Licensee shall utilize any revenue collected as a result of the Event towards its philanthropic efforts in the Hermosa Beach community and other foundation activities.

7. Operational requirements.
a) Parking. Licensee shall post “No Parking” signs in mutually agreed upon spaces on 11th Place and in the Community Center parking lot at least 72 hours prior to the start of each annual event setup. Licensee will be responsible for maintaining these signs throughout the event to ensure they remain posted and legible.

3 b) Logistical Meetings. Licensee shall participate in a logistical and planning meeting with relevant City departments as requested by the City but no less than 30 days prior to each annual event. Licensee will be required to provide the following at pre-event meetings where final details will be reviewed by the City to determine a mutually agreed upon plan for the upcoming event:
i. Site plan;
ii. Complete Event timeline including setup and teardown activities; iii. Parking and traffic control plans; and
iv. COVID-19 guidelines, consistent with the Los Angeles County Department of Public Health’s health order.
c) Barricades. Licensee shall provide water-filled barricades along the perimeter of its event on Pacific Coast Highway and Pier Avenue to prevent vehicular traffic into the licensed area. Placement of these barricades will be mutually agreed upon during the pre-event meeting provided for in paragraph (b) above. d) COVID-19 compliance. Licensee shall comply in all respects with State, City and Los Angeles County Department of Public Health health order for retail businesses. Licensee shall implement applicable safety measures as required by the Los Angeles County Department of Public Health in the event guidance on holiday tree lots are released.
e) Waste Collection. Licensee shall provide no less than a three-cubic yard dumpster to be used for event-related waste. Licensee shall use the City’s franchised waste collection company. The size, location and placement of the dumpster shall be mutually agreed upon during the pre-event meeting provided for in paragraph (b) above.
f) Lawn Preparation. City shall provide markings on the Community’s Center’s east lawn to designate water lines and utilities prior to the installation of the fence.
g) Restroom Facilities. Use of the Community Center restrooms will be coordinated on an annual basis and will be made available based on use by other groups, facility needs, and facility safety measures. During the implementation of COVID-19 precautionary measures, restroom facilities may be used by event staff only.

8. Annual Review. Within 60 days following each Event, Licensee shall provide an annual overview to the Parks, Recreation and Community Resources Advisory Commission in the form of an agendized presentation. The post-event presentation shall include: a general overview including the actual number of attendees; the success of the tree lot for Licensee’s philanthropic purposes; actual impact(s) to the community as a result of the event; and any event struggle(s) and success(es).

4 9. Restoration of premises. Within thirty (30) days of the expiration of this license or earlier termination by City or abandonment of this license by Licensee, Licensee shall at its expense restore the licensed area to its condition prior to its use thereof. In the event Licensee fails to do so, the City shall have the option of restoring the property at Licensee’s expense. Any cost incurred by the City in so doing shall constitute a debt of the Licensee to the City, recoverable by the City in any manner provided by law.

Restoration shall include, but not be limited to, repair of turf.

10. Indemnification. Licensee shall indemnify and hold harmless the City, its officers, employees and agents from and against any and all claims, demands, losses, damages, costs and expenses (including but not limited to court costs, penalties, expert fees and reasonable attorneys’ fees), judgments, liabilities and causes of action of any nature whatsoever and damages for injuries to persons and property arising from Licensee‘s use of the license area pursuant to this license, including but not limited to Licensee‘s negligent or wrongful acts, errors or omissions in the set-up, operation and tear-down of its improvements and use of the licensed area by Licensee’s guests, patrons, invitees, customers, employees, officers, and contractors hired in connection with this license.

Licensee shall promptly pay the amount of any final and non-appealable judgment rendered against City, its officers, employees and agents for any such indemnified claims, and reasonable costs, and reasonable expert and attorney fees incurred by City in the defense of such claims. Licensee’s obligations under this Section shall survive any termination of this license.

11. Insurance. Licensee agrees to maintain at all times adequate general liability insurance with respect to the licensed area and the use and occupancy thereof in an amount not less than $2,000,000.00 per occurrence. Such policy shall name City as an additional insured and shall specifically include coverage against claims for bodily injury, death and property damage occurring on or about the licensed area and contractual coverage with respect to the indemnity obligations set forth in this license. Licensee shall furnish City with evidence of such coverage before commencing any use or occupancy of the licensed area, and upon request from time to time thereafter. The insurance policy required herein shall not limit Licensee’s indemnification obligations set forth in Section 10.

12. Right of Entry. Licensee acknowledges the City’s absolute right to enter upon the licensed area for purposes of inspection, replacement, repair, or maintenance of public facilities and Licensee expressly waives any and all claims for damages to its property resulting from such actions, except as arises from the negligence or willful misconduct of the City, its agents, employees or contractors.

13. Damage to the Property. Licensee assumes responsibility for all damage to the Property and the licensed area caused by or arising from its operations pursuant to this license. In the event that Licensee does not promptly repair all such damage, Licensee agrees to reimburse the City for correction of any such damage. Upon failure of Licensee to so reimburse the City, the cost incurred by the City in repairing the

5 Property shall be a debt of Licensee to the City, and recoverable by the City in any manner provided by law.

14. Compliance with Codes. Licensee shall conduct its operations in full compliance with all applicable codes, ordinances and laws, and obtain all necessary permits, including a City business license.

15. Notice. In the event that any notice is given under this permit, it shall be personally delivered, in which case it shall be effective upon delivery, or may be provided by nationally recognized overnight courier which provides proof of delivery, which notice shall become effective on the date of verified delivery to the addresses set forth below:

To Licensee: Hermosa Beach Kiwanis Club
2515 Valley Drive
Hermosa Beach, California 90254
PHONE (310) 714-6907
Attention: George Barks, President
To City: City of Hermosa Beach
Attn: City Manager
1315 Valley Drive
Hermosa Beach, CA 90254
Telephone: (310) 318-0216
Email: [email protected]
A party may change its address for notices by giving notice to the other party in the manner herein provided or may request that not more than two (2) additional copies of any notice be sent to addresses specified in a notice to the other party given pursuant to this paragraph.

16. General Provisions.
a) Controlling Law. The laws of the State of California shall govern the interpretation and performance of this license.
b) Severability. If a court of competent jurisdiction voids or invalidates on its face any provision of this license, such action shall not affect the remainder of this license. If a court of competent jurisdiction voids or invalidates the application of any provision of this license to a person or circumstance, such action shall not affect the application of the provision to other persons or circumstances. c) Captions. The captions in this instrument have been inserted solely for convenience of reference and are not a part of this instrument and shall have no effect upon construction or interpretation.
d) Entire Agreement. This instrument sets forth the entire agreement of the parties with respect to the subject matter herein and supersedes all prior discussions,

7 EXHIBIT A

8 EXHIBIT B

9

City of Hermosa Beach | Page 1 of 1
Meeting Date: July 22, 2025
Staff Report No. 25-PW-048
Honorable Mayor and Members of the Hermosa Beach City Council

ACTION MINUTES OF THE PUBLIC WORKS COMMISSION REGULAR MEETING OF MAY 21, 2025
(Public Works Director Joe SanClemente)
Recommended Action:

Staff recommends City Council receive and file the action minutes of the Public Works Commission regular meeting of May 21, 2025.

Attachment:

Public Works Commission Action Minutes Regular Meeting of May 21, 2025 Respectfully Submitted by: Michael Dell’Amico, Management Analyst Reviewed by: Saad Malim, City Engineer
Concur: Joe SanClemente, Public Works Director
Concur: Myra Maravilla, City Clerk
Approved: Steve Napolitano, Interim City Manager

1 CITY OF HERMOSA BEACH

PUBLIC WORKS COMMISSION MEETING MINUTES
May 21, 2025
Open Session 6:00 PM
1315 Valley Drive, Hermosa Beach, CA 90254
Members Present: Chairperson Scott Hayes, Vice Chairperson David Grethen, Commissioner Kathy Dunbabin
Members Absent: Commissioner Janice Brittain, Commissioner Thor Legvold _____________________________________________________________________

1. CALL TO ORDER
Chairperson Hayes called the Open Session to order at 6:00pm

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Commissioner David Grethen

3. ROLL CALL
Andrew Nguyen announced a quorum.

Present: Commissioner Kathy Dunbabin, Vice Chairperson David Grethen, Chairperson Scott Hayes

Absent: Commissioner Janice Brittain and Commissioner Thor Legvold Staff Present: Joe SanClemente, Director of Public Works; Sarah Locklin, Deputy City Attorney; Saad Malim, City Engineer; Andrew Nguyen, Associate Engineer; Karla Vargas, Assistant Engineer

4. APPROVAL OF AGENDA
Motion to move items 12A and 12B before item 7.

Moved by: Commissioner Kathy Dunbabin
Seconded by: Vice Chairperson David Grethen
Motion Carried

5. ANNOUNCEMENTS—UPCOMING CITY EVENTS
Commissioner Kathy Dunbabin announced the following items:

2 On May 24 - 26, Hermosa Beach Chamber of Commerce putting on Fiesta Hermosa. This will include a Memorial Day Ceremony on May 26th at 1:30pm.

On May 22 at 6:00pm, the Historical museum will host an Aerospace industry event.

6. PRESENTATIONS
No Presentations

7. PUBLIC WORKS DIRECTOR REPORT
Public Works Director Joe SanClemente provided updates on the following:

Appointment of new City Engineer, Saad Malim
Engineering Staffing Update, Senior and Assistant Engineer Vacancies

7.a Director's Update

7.b Activity Reports
Director SanClemente presented the Activity Reports for March and April 2025.

Commissioner Dunbabin had follow-up questions and comments Chairperson Hayes and Vice Chairperson Grethen had follow-up questions regarding the undergrounding

7.b.1 March 2025 Monthly Activity Report Public Works

7.b.2 April 2025 Monthly Activity Report Public Works

7.c CIP Status Report

8. PUBLIC COMMENT
None

9. COMMISSIONER COMMENTS

9.a Response to Public Comments/Questions for Clarification None

9.b Brief Announcements
None

9.c Reports on liaison or subcommittee roles, activities, or meetings attended.

None

9.d Brief comments on matters within subject matter jurisdiction of the Commission.

3 None

10. CONSENT CALENDAR
Motion to move item 10a to section 11.

Moved by: Chairperson Scott Hayes
Seconded by: Vice Chairperson David Grethen
Ayes (3): Chairperson Scott Hayes, Vice Chairperson David Grethen, and Commissioner Kathy Dunbabin
Absent (2): Commissioner Janice Brittain, and Commissioner Thor Legvold Motion Carried
Motion by to approve April 9, 2025 Public Works Commission Special Meeting minutes.

Moved by: Vice Chairperson David Grethen
Seconded by: Commissioner Kathy Dunbabin
Ayes (3): Chairperson Scott Hayes, Vice Chairperson David Grethen, and Commissioner Kathy Dunbabin
Absent (2): Commissioner Janice Brittain, and Commissioner Thor Legvold Motion Carried

10.a Action Minutes of the March 19, 2025 Public Works Commission Meeting

10.b Action Minutes of the April 9, 2025 Public Works Commission Special Meeting

11. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE

DISCUSSION
Moved by: Vice Chairperson David Grethen
Seconded by: Chairperson Scott Hayes
Motion to approve the March 19, 2025 Public Works Commission Meeting minutes.

Ayes (2): Chairperson Scott Hayes, and Vice Chairperson David Grethen Abstained (1): Commissioner Kathy Dunbabin
Absent (2): Commissioner Janice Brittain, and Commissioner Thor Legvold Motion Failed

4 11.a Action Minutes of the March 19, 2025 Public Works Commission Meeting

12. PUBLIC HEARINGS

12.a REQUEST TO REMOVE AND REPLACE ONE TREE IN THE PUBLIC RIGHT OF WAY AT 1233 OWOSSO AVENUE - 25-PW-030
Assistant Engineer Karla Vargas presented
Recommendation: Staff recommends City Council:

1. Approve the removal of one Red Bud Eucalyptus Tree (Eucalyptus Caldulensis); and

2. Accept two replacement trees at another location in the City.

Vice Chairperson Grethen, Chairperson Hayes, and Commissioner Dunbabin had follow-up questions and comments.

Dennis Burke made public comments about forbearance about the two trees.

Motion to approve staff recommendation.

Moved by: Chairperson Scott Hayes
Seconded by: Commissioner Kathy Dunbabin
Ayes (3): Chairperson Scott Hayes, Vice Chairperson David Grethen, and Commissioner Kathy Dunbabin
Absent (2): Commissioner Janice Brittain, and Commissioner Thor Legvold
Motion Carried

12.b REQUEST TO REMOVE AND REPLACE ONE TREE IN THE PUBLIC RIGHT OF WAY AT 909 21ST STREET. - 25-PW-029
Associate Engineer Andrew Nguyen presented
Recommendation:

Staff recommends Public Works Commission:

1. Approve the removal of one Carrotwood Tree on the Parkway fronting 909 21st Street; and

2. Accept the installation of one replacement tree per the approved parkway tree list at 909 21st Street and one replacement tree at another location in the City.

Commissioner Dunbabin, Vice Chairperson Grethen, and Chairperson Hayes had questions and comments.

5 Motion to approve staff recommendation as long as ADA requirements can be maintained and if not, no tree to be planted at that location but at another location in the City.

Moved by: Vice Chairperson David Grethen
Seconded by: Commissioner Kathy Dunbabin
Ayes (3): Chairperson Scott Hayes, Vice Chairperson David Grethen, and Commissioner Kathy Dunbabin
Absent (2): Commissioner Janice Brittain, and Commissioner Thor Legvold
Motion Carried

13. MATTERS FOR COMMISSION CONSIDERATION

13.a FISCAL YEAR 2025–26 CAPITAL IMPROVEMENT PROGRAM - 25-PW031 Public Works Director Joe SanClemente presented
Recommendation:

Staff recommends Public Works Commission:

1. Review and provide comment regarding the FY 2025-26 Capital Improvement Program (CIP) including proposed project scope, funding, and sequencing; and

2. Receive and file the FY 2025-26 Capital Improvement Program Study Session Report
Commissioner Dunbabin, Vice Chairperson Grethen, and Chairperson Hayes had questions and comments.

Motion to receive and file.

Moved by: Vice Chairperson David Grethen
Seconded by: Commissioner Kathy Dunbabin
Ayes (3): Chairperson Scott Hayes, Vice Chairperson David Grethen, and Commissioner Kathy Dunbabin
Absent (2): Commissioner Janice Brittain, and Commissioner Thor Legvold
Motion Carried

14. FUTURE AGENDA ITEMS
None

6 15. PUBLIC COMMENT
None

16. ADJOURNMENT
The meeting was adjourned at 8:33pm

City of Hermosa Beach | Page 1 of 2
Meeting Date: July 22, 2025
Staff Report No. 25-PW-047
Honorable Mayor and Members of the Hermosa Beach City Council CAPITAL IMPROVEMENT PROGRAM STATUS REPORT AS OF JULY 10, 2025 (Public Works Director Joe SanClemente)
Recommended Action:

Staff recommends City Council receive and file the Capital Improvement Program Status Report as of July 10, 2025.

Number of Projects by Phase # of Projects
Study/Conceptual Planning 19
Preliminary Design 4
Final Engineering Design 1
Project Approvals/ Bidding 3
Construction 8
Closeout 0
Completed 1
Total Projects 36
Number of Projects by Completion Timeline # of Projects Completed in FY 25–26 12
Completed in FY 26–27 11
Completed after FY 26–27 7
TBD 5
Completed 1
Total Projects 36
Number of Projects by Category # of Projects
Street & Highway Improvements 13
Sewer & Storm Drain Improvements 4
Park Improvements 3
Public Building & Ground Improvements 16
Total Projects 36

City of Hermosa Beach | Page 2 of 2
Number of Projects by Manager # of Projects
Joe SanClemente 2
John Oskoui 2
Saad Malim 1
Heecheol Kwon 1
Brandon Araujo 4
Azita Fakoorbayat 1
Andrew Nguyen 4
Laney Wilson 1
Briana Aube 3
Karla Vargas 2
Magvern By 2
TBD 13
Total Projects 36
Attachment:

Capital Improvement Program Status Report as of July 10, 2025 with Estimated CIP Project Schedule FY 2025-2026
Respectfully Submitted by: Joe SanClemente, Public Works Director Approved: Steve Napolitano, Interim City Manager

City of Hermosa Beach
Updated 07-10-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates project milestone updates. ADA Component CIP No. Project Name
Project Category
Project Budget1 Project Manager
Conceptual Planning
Preliminary Design
Final Engineering Design
Project Approvals/Bidding
Construction
Closeout
Project Initiation Date Estimated Project
Completion Date2 Current Project Status Project Description X 105 Annual Street Improvements SH $ 3,580,665 Briana Aube X 04/24 07/25 Combined with CIP 695. All concrete work has been completed. Pier Ave. and Valley Dr. striping work is complete and overall project is approximately 95% complete. Anticipated completion July 2025 (5 months ahead of schedule).

Project advertised on 12/12/24 (4 months ahead of schedule), bid opening on 01/15/25. Construction contract awarded by Council on February 25, 2025. Contract is fully executed. Pre-construction meeting was on March 19, 2025. NTP and start of construction April 7, 2025.

This project provides for pavement rehabilitation of various streets throughout the city. The project will also repair/replace deteriorated portions of sidewalk, curb and gutter, and curb ramps.

This work will be performed following the sewer and storm drain repairs identified in the Sewer and Drainage Master Plans.

This project is combined with CIP 695 Parking Lot A Improvements. 109 Utility Box Wrappings SH $ 36,227 Karla Vargas X 07/21 10/25 Art has been designed and installed on 16 of the 24 utility boxes. One additional box is currently in the process of being wrapped by the Public Works maintenance team. Designs have been finalized for 4 of the remaining 8 boxes, with installation to follow. The scheduled has been extended to allow additional necessary time for PW staff to prepare electronic art work, paint and repair utility boxes and schedule wrapping.

This project will add decorative paint and/or wraps to city-owned utility boxes throughout the city. The City is engaging a local artist cooperative to create the artwork that will either be painted or applied via vinyl wrap to the boxes. City Yard staff, who have been trained in wrap application, will be involved in this project. 111 Gateway and Wayfinding Signs
Conceptual Design SH $ 75,000 Brandon Araujo X 07/21 01/26 Project timeline extended due to staffing availability and contract agreement expiration. Staff procured a new contract agreement in fall 2024, that was then executed in December 2024. Staff has since completed a more detailed existing conditions inventory assessment and finalized initial comments on the draft preliminary designs that have been sent to the design consultant for consideration. Staff is actively working to negotiate a task order agreement under the new contract to finalize the preliminary design effort, which, once resumed, is anticipated to take approximately 5 to 7 months to complete.

The adopted budget for Fiscal Year 2024–25 identifies the next phase of the project under the Deferred and Unfunded Future Project list and would need to be considered for funding as part of a future budget cycle; CIP 111 is preliminary design only and does not include any funding for final design or implementation.

This project will evaluate gateway and wayfinding signage throughout the city. Recommendations will include locations, preliminary design, and order of magnitude cost estimates for final design, sign fabrication, and installation. 114 Greenwich Village North Undergrounding
District SH $ 4,031,600 Brandon Araujo X 07/25 12/26
The project has been advertised for construction and staff is working towards bringing an item to City Council for consideration of bond issuance and contract award at the July 22, 2025 meeting.

This project will consist of the undergrounding of the existing overhead utility lines within the Greenwich Village North Underground Utilities Assessment District.
164 Hermosa Avenue Green Street SH $ 123,262 Briana Aube X 02/18 04/26 The City of Torrance is the lead agency for the project and awarded a construction contract to Excel Paving Inc. in May 2025. A preconstruction meeting was held on June 11, 2025, at the City of Torrance. Construction in Hermosa Beach is tentatively scheduled to begin in mid October 2025 to January 2026.

This project will install permeable gutters to increase stormwater infiltration on Hermosa Avenue, Beach Drive, Herondo Street, 6th Street, 2nd Street, 1st Street, and adjacent streets.

This project is part of a multi-city green street project led by the City of Torrance and funded by Measure W. 421 Annual Sewer Improvements - Phase 2 SD $ 3,865,610 Andrew Nguyen X 11/19 09/25 Pre-construction CCTV camera work completed. CCTV and access hole base repairs completed. Sewer main point repairs completed; removal and replacement of main sewer underway. Contractor has started work in the area of Loma Dr between 16th St and 19th St. Project is approximately 80% complete.

Anticipated completion date has been pushed back due to a number of delays: soil conditions and utility conflicts that necessitate extensive handdigging, undisclosed concrete encasements that impeded timely sewer removal and replacement, an emergency sewer collapse on 11th Street in mid-April, the discovery of over a dozen laterals on 11th Street between Prospect Avenue and Harper Avenue that were not shown on the Plans that needed to be reconnected to the new sewer main, a residential emergency backup on 17th Street that was tangentially related to our project.

Contract awarded on July 9, 2024. Construction Agreement was fully executed on August 15, 2024. Construction started September 16, 2024.

Phase 1 of this project, which included lining, was completed. Phase 2 of this project includes design and construction of sewer improvements and repairs based on the Sewer Master Plan. Improvements will include sewer pipe point repairs, sewer pipe removal and replacement, and maintenance access hole rehabilitations.

Sewer repairs will take place at various locations throughout the city as part of this project. 438 Stormwater Dry Wells Assessment SD $ 175,000 Heecheol Kwon X 10/23 TBD Staff is collaboratiing with the City of Redondo Beach on seeking outside funding to advance the design and construction.

Measure W committee will soon begin accepting new funding applications. Hermosa Beach and Redondo Beach staff are tentatively planning to submit the funding application in 2026. Staff aniticpates advancing a preliminary assessment in FY 25-26 to further evalaute feasibility and allow for community outreach in advance fo grant application.

As required by the region’s Enhanced Watershed Management Plan (EWMP), this project will assess the implementation of a series of drywells east of Pacific Coast Highway (PCH) between 1st Street and 10th Street to capture storm water and dry weather flows within 118 acres of the Herondo Drain (SMB-6-1) watershed. 603 South Park Slope, Irrigation, and
Landscape Improvements PK $ 609,526 Magvern By X 07/21 10/25 Demo and removal of existing irrigation, relocation of boulders and installation of two new trees has been completed. Installation of new irrigation and new shrubs has been completed. New sod has been installed. 90 day establishment period will begin next week. Construction is approximately 85% complete. Anticipated substantial completion in July.

Staff finalizing agreement for $189,849 of supplemental funding from California State Parks. Staff has applied to the West Basin Turf Removal Grant program and the application was approved for up to $96,242.

Final
design complete. Bid package advertised for construction November 21, 2024. Bids opened January 23, 2025. Construction contract awarded by Council on February 25, 2025. NTP and start of construction was April 14, 2025.

This project will address repairs needed throughout the north side of the park including installing a new irrigation system and landscaping including on the sloped areas.

X 605 City Facilities Condition and Needs
Assessment PB $ 346,530 Joe SanClemente X 07/23 TBD
Civic Facilities Project Advisory Group to present Council Consideration and Direction on Recommendations from their findings based on regular advisory group meetings at the July 22, 2025 Council meeting.

The project will include an assessment of facilities throughout the City to understand improvement needs.

X 615 New Corporate Yard Facilities PB $ 1,000,000 Joe
SanClemente X 07/15 05/28
At the May 13, 2025 CIP Study Session, Council directed staff to hold a joint study session with PW Commission to discuss desired project delivery method (i.e., design build vs design-bid-build). Project delivery method options presented to PW Commission on July 16, 2025 with recommendations taken to Council in August.

In the meantime, staff is preparing background information necessary to advance the project, including preparation of a Request for Qualification (RFQ) for owners advisor (OA) services. Current project funding for design only; construction funding will need to be identified.

This project is for the design and construction of a new City Yard. The current City Yard is in need of reconstruction. A new City Yard will provide a safe and functional area for City maintenance crews and staging.

ACTIVE PROJECTS
1 of 4

City of Hermosa Beach
Updated 07-10-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates project milestone updates. ADA Component CIP No. Project Name
Project Category
Project Budget1 Project Manager
Conceptual Planning
Preliminary Design
Final Engineering Design
Project Approvals/Bidding
Construction
Closeout
Project Initiation Date Estimated Project
Completion Date2 Current Project Status Project Description 619 Kelly Courts Improvements PB $ 1,175,149 Laney Wilson X 07/22 TBD Staff is preparing minor updates to the bid package based on Council requests to ready it for advertisement, anticipated July 2025.

At
it's February 25, 2025 meeting, City Council rejected all bids for the first advertisement for the project and requested staff to take the item to Parks, Recreation and Community Resources Commission and the Public Works Commission for additional consideration. Both Parks, Recreation and Community Resources Commission and the Public Works Commission recommended to move the project forward for construction. Council directed staff to re-advertize the project at April 22, 2025 Special Council Meeting.

This project will resurface and reconfigure the Kelly Courts at Clark Field. The courts will be restriped and reconfigured and the lights and fencing relocated to meet court standards.
623 Pier Structural Inspection and Evaluation PB $ 3,704,987 Azita Fakoorbayat X 07/24 03/27
Notice to Proceed for an on-call structural engineer to complete a full assessment of the entire pier was issued September 18, 2024. A full detailed inspection of the entire structure including above and below water including full review the deck panels started October 14, 2024. Structural engineering team completed the below deck inspection with boom lift and scaffolding equipment, additional deck surface inspections, and underwater inspection in December 2024. Sensor-based, ambient vibration testing completed in March 2025 to further inform scoping of the next round of repairs and cost-benefit analysis.

Staff is reviewing the full assessment Draft Report and working with the design team to refine the scope of work for the next round of structural repairs. High prioriy repairs are required within a two-year time frame; that duration will be necessary to complete the design of the repairs, obtain permits, and advertise for a contractor. Staff anticpates bringing an item to City Council for further discussion in August 2025. Initial construction estimates have been incorporated in the FY 25-26 CIP budget request.

An emergency partial inspection and evaluation was performed in coordination with CIP 629 and CIP 660, the results of which identified high priority repairs which were completed through CIP 629.

Following completion of construction of CIP 629 and CIP 660, a full above and below water structural inspection of the pier is required to meet requirements for marine structures. Based on this inspection, it is anticipated that additional pier structural repairs will be required primarily on the pier deck. This project will also include design and permitting. Construction funding will be identified as part of a future CIP.
630 Community Center Gas Repairs PB $ 350,000 John Oskoui X 03/25 02/26 Final design is complete. Bid package advertised for construction July 7, 2025. Bid opening scheduled for August 5, 2025 with start of construction anticipated late September 2025
The project includes the design and installation of a new natural gas service connection to the Community Center. Staff identified leaks in the existing gas service which needed to be shut off to ensure safety and can not be easily repaired. The project will restore service.
633 Base 3 Electrical Improvements PB $ 300,000 John Oskoui X 03/25 02/26 Final design is complete. Bid package advertised for construction May 22, 2025. Bids opened June 25, 2025 and currently being reviewed to award contract in July with start of construction anticipated to be August 2025.

The project includes the design and construction of electrical upgrades and repairs to the City's Community Services building (Base 3) at 1035 Valley Drive. These necessary improvements will allow for safe reopening of the facility that has been closed for use following the electrical fire that occurred October 2025. 685 Real Time Crime Center PB $ 963,000 Brandon Araujo X 07/24 06/26 The project is funded through a federal grant. The grant agreement has been fully executed, with project completion required by March 31, 2026. PW is working closely with PD and City Manager's office on advancing the project. At its March 11, 2025 meeting, City Council authorized the purchase of 29 Mobile Digital Computers (MDCs), supporting hardware, and warranties from Code 3 Technology through a Cooperative Sourcewell Agreement, in an amount not to exceed $168,793, which is an essential first step to establish the real-time crime center. Council awarded two additional contracts related to the project at its June 12, 2025, including Peregrine Technologies Inc for a multi-platform integration software and Genetec, Inc. automated license plate reader (ALPR) equipment procurement, installation, and configuration services with EyeP Solutions.

Staff is also working to advance other critical elements of the project including additional security cameras and the overall software integration that will be the main component of bringing all our existing programs and hardware together with new technology.

This project is to create a Real Time Crime Center (RTCC) for the City of Hermosa Beach. A RTCC is a technology-driven support center which uses state of the art technology to provide real time information to officers and detectives working in the field and investigating crimes that are reported.

X 689 Clark Building Renovations PB $ 1,051,067 Saad Malim X 07/17 07/25 Construction is approximately 99% complete. Final plumbing and final mechanical inspections are complete. LA County Department of Public Health final inspection and LA County Fire final inspection are complete. SCE electrified the building on May 27, 2025 allowing for the testing and inspection of the AV, mechanical, and kitchen equipment; testing and adjusments are ongoing. Final electrical inspection and overall final building inspection is pending delivery and installation of long lead emergency lighting that were initially delivered damaged. Anticipated completion July 2025.

Contract awarded on July 9, 2024. Construction Agreement was fully executed on August 26, 2024. Construction started October 7th, 2024.

The renovations will include the following:

New commercial kitchen per current Los Angeles County Department of Public Health requirements, including new appliances, fixtures, storage cabinets, counter tops, flooring, grease trap system, and lighting; New electric powered heating, ventilation and air conditioning (HVAC) system; New audio-visual system including built-in speakers, overhead projector, and roll-down projection screen; Architectural upgrades including:Furred out walls to hide system components such as electrical conduit and provide a new smooth wall surface throughout; New decorative accents on the ceiling; Acoustic ceiling panels for sound absorption; New commercial grade vinyl flooring; New interior and exterior light fixtures; Complete interior and exterior cleaning and painting; and Restored original signage on the exterior of the building; New sewer lateral and connection; New plumbing system to accommodate the updated restrooms and commercial kitchen, including new floors drains for ease in maintenance; Site improvements including new concrete walkways and ramps to current accessibility standards, decorative enclosures around the refuse storage area and HVAC units; new accessible entrance to the Lawn Bowling Club, and refreshed landscaping and irrigation; Completely renovated restrooms to current accessibility standards, including new fixtures, partitions, vanities, mirrors, flooring, and lighting; New electrical system including wiring and upgraded service connection necessary to serve the enhanced building components; Asbestos and lead abatement work throughout the building; and necessary demolition work associated with the renovation.

X 695 Parking Lot A Improvements PB $ 498,352 Briana Aube X 07/19 07/25 Combined with CIP 105. Paving and striping work at Lot A has been completed, and approximately 95% of the striping and signage is finished. The project is anticipated to be completed by July 2025, which is five months ahead of the original schedule.

Project advertised on 12/12/24 (4 months ahead of schedule), bid opening on 01/15/25. Construction contract awarded by Council on February 25, 2025. Contract is fully executed. Pre-construction meeting was held on March 19, 2025. NTP and start of construction April 7, 2025.

This project will provide pavement rehabilitation in Parking Lot A.

This project is combined with CIP 105 Annual Street Improvements. 2 of 4

City of Hermosa Beach
Updated 07-10-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates project milestone updates. ADA Component CIP No. Project Name
Project Category
Project Budget1 Project Manager
Conceptual Planning
Preliminary Design
Final Engineering Design
Project Approvals/Bidding
Construction
Closeout
Project Initiation Date Estimated Project
Completion Date2 Current Project Status Project Description X 699 Parking Structure (Lot C) Improvements PB $ 2,548,739 Karla Vargas X 07/19 01/26 The project is advancing on two separate tracks: the elevator modernization and the structural repairs.

Elevator abatementment work including drywall repairs is complete. Bids for construction of the elevator modernization received December 5, 2024 and the contract documents have been executed. Notice to Proceed issued for February 17, 2025 following completion of abatement work. Material submittal review and procurement of long lead items are completed with actual work will commence on July 14, 2025 and be completed in early August, 2025.

Final design for structural and electrical improvements complete. Bid package advertised for construction January 9, 2025. Bid opening scheduled February 19, 2025. Construction contract awarded by City Council on May 13, 2025. Contract executed July 9, 2025 with construction start targeted for fall 2025. Material submittal review and procurement of long lead items are underway.

This project provides necessary structural, electrical, elevator repairs and improvements to the City's Parking Structure (Lot C).

X 102 Bus Stops Improvements - Phase 2 SH $ 372,000 Andrew Nguyen X 7/1/2022 06/28 Phase 2, 30% Design is on hold pending staff availability and further information on any potential for grant award.

Staff is actively working on seeking outside grant funding for the project through the South Bay Cities Council of Governments.

Staff submitted a grant application for $440,000 in Measure M funds on January 16, 2025. Funding was approved by the SBCCOG Board and will now advance to consideration by Metro staff.

This project will improve bus stops throughout the city. These improvements will include Americans with Disabilities Act (ADA) accessible curb ramps, crosswalk, striping improvements, furnishing, and other general improvements within direct vicinity of the bus stops.

This project is combined with CIP 193 Pedestrian Crossing Safety Improvements. Phase 1 of the combined project was constructed in spring 2024, and installed Rectangular Rapid Flashing Beacons (RRFBs) and updated signage and striping at select pedestrian crossings on Hermosa Avenue, Manhattan Avenue, Pier Avenue, and Valley Drive.

X 106 Annual Street Improvements (New) SH $ 3,625,257 TBD X 07/25 08/26 Pending staff availability. This project provides for pavement rehabilitation of various streets throughout the city. The project will also repair/replace deteriorated portions of sidewalk, curb and gutter, and curb ramps. This work will be performed following the sewer and storm drain repairs identified in the Sewer and Drainage Master Plans. 107 Annual Slurry Seal SH $ 450,000 TBD X 07/25 05/27 Pending staff availability. This project includes slurry seal of various roadways throughout the city to preserve pavement conditions and to extend its service life.
113 City Wide Multi-Space Meters
Deployment SH $ 300,000 TBD X 07/23 05/27
Pending staff availability. This project will include the installation of additional signage for the Pay-By-App parking system for on-street parking spaces and replacement of single space meters with multi-space meter equipment. This CIP will include the first phase of deployment which may include Pier Avenue and parking Lot D. This effort will involve purchase of equipment, development of signage layout plans (as meters and signage would need to be removed and placed with new signage) and installation X 115 Citywide Sidewalk Improvements (New) SH $ 607,211 TBD X 07/25 02/27 Pending staff availability. This project includes the design and construction of priority sidewalk and pedestrian safety improvements citywide.

X 143 PCH Mobility Improvement Project SH $ 30,000 Brandon Araujo X 07/18 TBD The Project is temporarily paused. Metro has reassigned new project manager to oversee the project. The project remains on hold while Metro resolves consultant contract services agreement to further advance the project through the PA&ED phase.

Staff is actively working with Metro to seek additional funding through the South Bay Cities Council of Governments. Staff submitted a grant application for $3,000,000 in Measure M funds on January 16, 2025. Funding was approved by the SBCCOG Board and will now advance to consideration by Metro staff.

The City has identified a number of complete street project elements that can be implemented to improve mobility, accessibility, and safety along the Pacific Coast Highway (PCH) corridor in Hermosa Beach. These elements are described in the Project Study Report prepared by the City and Caltrans in 2015 and include: Traffic Signal Synchronization, Landscape Medians, Americans with Disabilities Act (ADA) Improvements/Removal of Utility Impediments, Transit Access Enhancements, Pedestrian Enhancements, and Aesthetic Enhancements.

Collectively, the improvements will address existing, near-term, and long-range future traffic conditions along this corridor by improving intersection operations, reducing instances of unsafe turning movements, creating a safe and more comfortable environment for pedestrians and transit riders, and improving the efficient movement of vehicles along the corridor.

X 193 Pedestrian Crossing Safety
Improvements - Phase 2 SH $ 128,000 Andrew Nguyen X 07/22 06/28 Phase 2, 30% Design is on hold pending staff availability and further information on any potential for grant award. Staff is actively working on seeking outside grant funding for the project through the South Bay Cities Council of Governments. Staff submitted a grant application for $440,000 in Measure M funds on January 16, 2025. Funding was approved by the SBCCOG Board and will now advance to consideration by Metro staff.

This project will implement rectangular rapid flashing beacons and other measures at several uncontrolled pedestrian crossings on Hermosa Avenue at 4th, 6th, 19th, 24th, and 25th Streets.

This project is combined with CIP 102 Bus Stop Improvements. Phase 1 of the combined project was constructed in spring 2024, and installed Rectangular Rapid Flashing Beacons (RRFBs) and updated signing and striping at select pedestrian crossings on Hermosa Avenue, Manhattan Avenue, Pier Avenue, and Valley Drive.

Phase 2 of this combined project will holistically evaluate options to reconfigure parking to enhance pedestrian safety, feasibility of curb extensions and median closures, and accessibility on Hermosa Avenue and at select other critical locations throughout the city then design and construct improvements.
417 Storm Drain Improvements - Various
Locations SD $ 1,072,445 TBD X 07/17 05/28
Pending staff availability. This project will design and construct storm drain improvements throughout the city per the Storm Drain Master Plan and other high priority locations.
423 Annual Sewer Improvements SD $ 1,011,003 Andrew Nguyen X 07/20 08/27 Staff is working to identify scope and locations of necessary sewer improvements based on the Sewer Management Plan and noted reported problem areas.

This project includes design and construction of sewer improvements and repairs based on the Sewer Master Plan.

Improvements will include lining, point repairs, removal and replacement. 504 Playground Equipment Replacement
Project (New) PK $ 450,000 TBD X 07/25 10/26
Pending staff availability This project will provide playground enhancements in three City Parks. Work will include a full replacement of the two-to-fiveyear old play structure with a new unit that has integrated shade and a new rubberized mat at Valley Park. Repairs will also be made to the existing 5 to 12 year old structure and incorporate an integrated shade sail. Seaview Park will receive a full replacement of the existing play structure with a new unit with an integrated shade sail and rubberized mat. South Park will receive a replacement rubberized mat at center playfield area.

PENDING PROJECTS
3 of 4

City of Hermosa Beach
Updated 07-10-2025 UPDATED FY 2025-26 CAPITAL IMPROVEMENT PROGRAM Light Blue indicates project milestone updates. ADA Component CIP No. Project Name
Project Category
Project Budget1 Project Manager
Conceptual Planning
Preliminary Design
Final Engineering Design
Project Approvals/Bidding
Construction
Closeout
Project Initiation Date Estimated Project
Completion Date2 Current Project Status Project Description 610 Fort Lots-of-Fun Park Wall and Gate Impr PK $ 150,042 TBD X 07/23 11/26 Pending staff availability This project provides necessary improvements and repairs to the existing retaining wall and wooden gate at Fort Lots-of-Fun.

The project currently includes funding for design of the improvements; construction costs will be further defined through the design process.
611 Parking Structure (Lot C)
Improvements - Phase 2 PB $ 300,000 TBD X 07/25 02/27 Pending staff availability. This project will address other necessary repairs to the parking structure identified in the comprehensive structural evaluation of the facility identified in the detailed structural assessment, not covered in CIP 699. 618 Tsunami Siren PB $ 100,000 TBD X 07/22 TBD
Pending staff availability. At the May 13, 2025 CIP Study Session, City Council directed staff to delay the project one year and revisit.

This grant-funded project will include working with the Emergency Management Coordinator and the Los Angeles County Department of Beaches and Harbors to install an outdoor warning siren and integrate the selected siren and the Beach Emergency Evacuation Lighting System (BEELS) systems into the City's alert and warning software platform, Alert South Bay. 621 Comprehensive Downtown Lighting
Design PB $ 142,284 TBD X 07/22 03/27
Pending staff availability. This project will assess light levels, electric system requirements, and desired lighting improvements (i.e., ornamental, roadway, pedestrian scale) for the City's Downtown district. The project will identify scope of required improvements and cost estimates for final design and construction.

X 625 Citywide ADA Improvements PB $ 238,039 TBD X 07/24 09/27 Pending staff availability. This project will provide improvements to access to the Civic Center to comply with the Americans with Disabilities Act (ADA) and meet the latest Federal Standards along with the City’s Transition Plan. The project will provide improvements to curb ramps, sidewalk, and parking in front of City Hall and install a wheelchair lift for access from the Valley Drive parking lot to the front of City Hall.

X 626 CDBG Sidewalk Improvements (New) SH $ 184,000 TBD X 07/25 07/26 Pending staff availability. This project provides improvements to sidewalks and curb ramps on Monterey Boulevard in order to comply with the Americans with Disabilities Act (ADA) and meet the latest Federal Standards. 635 Community Center Windows (New) PB $ 300,000 TBD X 07/25 10/27 Pending staff availability. This project will evaluate windows replacement for the entire facility to address deferred maintenance needs. The existing windows present safety and security concerns due to poor conditions. This project is currently funded for design and permitting only; additional funding will be required for installation once costs are further defined. 617 Civic Center Charging
Stations PB $ 51,857 Magvern By X 07/22 05/25 City staff is coordinating the phasing of this work with SCE and their subcontractors. Phase 1, which is the installation of new switchgear pad and conduit to supply power to the new charging stations was completed on the week of October 14, 2024. The This project will explore the electrical power needs and installation of expanded electric vehicle charging infrastructure to serve the Police Department fleet on Bard Street, adjacent the Police Department and City Hall. The expanded charging infrastructure SH - STREET AND HIGHWAY IMPROVEMENTS

SD - SEWER/STORM DRAIN IMPROVEMENTS

PK - PARK IMPROVEMENTS

PB - PUBLIC BUILDING AND GROUND IMPROVEMENTS

1. Current adjusted appropriation as of 7/01/25.

2. Estimated Project Completion Dates are subject to change.

COMPLETED PROJECTS
4 of 4

City of Hermosa Beach - Department of Public Works
Proposed Estimated CIP Project Schedule FY 2025-2026
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 424 Annual Storm Drain Improvements (Bard Street) 10 5 5 20 502 Greenbelt Pedestrian Trail 40 25 15 5
604 City Wide ADA Improvements
194 Annual Striping Improvements 0
421 Annual Sewer Improvements 70 70 40 20 20 220
689 Clark Building Renovations 120 110 40 20 20 5 315
109 Utility Box Wrappings 10 10 10 10 10 10 10 70
617 Civic Center Charging Stations 10 10 10 8 4 4 4 50
105 Annual Street Improvements 150 140 80 25 15 10 5
695 Parking Lot A Improvements
603 South Park Slope and Irrigation Repairs 50 60 60 60 20 10 5 5 270 605 City Facilities Condition and Needs Assessment 10 10 10 10 10 10 10 10 10 90 111 Gateway and Wayfinding Signs Assessment 30 30 30 80 80 60 50 50 50 40 500 630 Community Center Gas Repair (NEW AT MIDYEAR) 10 15 20 25 55 55 35 30 10 5 5 265 633 Base 3 Electrical Improvements (NEW AT MIDYEAR) 10 15 20 25 50 40 35 30 10 5 5 245 619 Kelly Court Renovations 30 20 30 30 30 60 60 50 20 15 5 5 355 164 Hermosa Avenue Green Street 30 10 10 10 30 40 40 40 40 30 20 15 10 5 330 699 Parking Structure (Lot C) Improvements - Phase 1 30 40 40 75 80 65 60 30 25 15 10 470 114 Greenwich Village North Undergrounding (NEW) 60 60 60 60 60 60 60 60 60 60 60 60 60 15 10 5 5 815 626 CDBG Sidewalk Improvements (NEW) 20 40 40 25 10 15 50 40 15 10 5 5 275 685 Real Time Crime Center 10 10 40 40 20 20 20 20 20 20 25 25 15 10 5 5 305 107 Slurry Seal (NEW) 10 10 50 30 15 15 10 30 80 75 10 5 5 345 504 Playground Equipment Replacement Project (NEW) 30 20 15 25 40 30 20 20 10 5 5 220 611 Parking Structure (Lot C) Improvements - Phase 2 (NEW) 5 10 10 25 25 25 20 20 25 25 60 60 60 60 10 5 5 450 106 Annual Streets Improvements (NEW) 15 15 15 70 80 80 80 60 50 30 20 35 35 60 60 60 60 60 50 15 10 5 5 970 113 City Wide Multi-Space Meters Deployment 15 15 20 30 30 30 40 25 20 15 20 20 20 20 10 5 335 623 Pier Structural Repairs 40 75 80 60 20 20 20 20 25 40 40 40 40 25 20 20 20 30 70 70 70 70 70 70 70 30 20 15 10 1200 423 Annual Sewer Improvements 20 20 20 40 60 60 60 60 60 60 30 15 15 40 80 80 80 80 80 80 75 20 10 5 5 1155 635 Community Center Windows (NEW) 30 25 25 15 50 50 40 40 40 40 40 45 45 15 15 10 30 60 60 60 60 60 20 15 15 5 910 615 New Corporate Yard Facilities 40 40 80 90 90 90 90 90 90 90 100 100 140 140 140 140 140 140 140 140 140 120 120 120 120 140 150 180 160 160 160 160 160 160 160 160 160 40 4680 115 City Sidewalk Improvements (NEW) 20 20 20 40 40 40 40 40 40 20 10 10 20 30 30 30 30 10 5 5 500 625 City Wide ADA Improvements 20 20 25 40 40 40 40 40 40 20 10 10 20 30 30 30 30 10 5 5 505 618 Tsunami Siren 20 20 20 20 20 20 20 20 10 30 25 25 25 15 5 5 300 610 Fort Lots-O-Fun Wall and Gate Improvements 20 20 40 40 40 40 30 20 20 30 70 70 70 60 25 10 5 610 102 Bus Stop Improvements PHASE II 10 15 30 40 70 80 80 80 50 50 50 50 50 50 40 30 30 30 100 100 100 80 80 80 30 20 10 5 193 Pedestrian Crossing Safety Improvements PHASE II
417 Annual Storm Drain Improvements 20 25 30 30 80 80 50 40 40 40 40 40 40 40 40 20 30 100 80 90 80 80 80 40 20 10 1265 143 PCH Mobility Improvement Project PHASE II 5 5 10 10 10 15 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 1000 2015 438 Stormwater Dry Wells Assessment 10 5 5 20 20 20 20 20 20 20 20 20 20 20 40 40 40 40 40 40 30 30 40 40 600 1220 621 Comprehensive Downtown Lighting Design 20 20 20 40 35 30 30 30 30 50 60 365 TBD FUTURE ANNUAL PAVING PROJECTS 25 70 70 70 70 40 40 20 40 40 80 80 80 80 100 905 TBD FUTURE CDBG PROJECTS 20 40 40 25 10 15 50 40 15 10 5 5 275 TBD FUTURE ANNUAL ADA PROJECT 20 40 20 40 40 40 40 40 40 20 20 20 150 530 TBD FUTURE ANNUAL SIDEWALK PROJECTS 20 40 20 40 40 40 40 40 40 40 20 40 350 770 TBD FUTURE PIER DECK REPAIRS 20 20 20 40 40 40 40 40 40 40 40 40 40 600 1060 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Hours Needed 705 700 640 658 649 664 734 730 680 700 675 685 725 650 630 660 685 720 765 725 680 665 650 575 570 465 530 590 605 715 670 625 565 615 600 515 420 265 230 Full Staff Capacity (Hours) 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 Projected Staff Capacity 708 637.2 637.2 637.2 637.2 637.2 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 708 Availability (Deficit) - Full Staff 3 8 68 50 59 44 (26) (22) 28 8 33 23 (17) 58 78 48 23 (12) (57) (17) 28 43 58 133 138 243 178 118 103 (7) 38 83 143 93 108 193 288 443 478 Availability (Deficit) - Current Staff (Hours) 3 (63) (3) (21) (12) (27) (26) (22) 28 8 33 23 (17) 58 78 48 23 (12) (57) (17) 28 43 58 133 138 243 178 118 103 (7) 38 83 143 93 108 193 288 443 478 Assumptions: Legend:

Administrative staff is available to assist engineers with tasks such as making copies, answering phones, preparing invoices and contracts, etc. Preparation of request for proposals or on-call task order.

PW engineers manage consultant design teams, oversee construction, write staff reports, develop RFPs, etc. Evaluation, conceptual design, or final design. 1700 hours total annual availability per engineer (2080 hours minus holidays, vacation, and sick time). Advertisement for construction (bid document preparation, advertisement, bid review, award at City Council, contract execution).

Construction
Project close out, including final invoicing, documentaion, reporting to grant agencies.

Fixed schedule due to public safety need, grant/funding timeline, or regulatory requirements.

CIP
No. Project Name
FY 24-25 FY 25-26 FY 26-27 Engineering Labor Est. (Hours) Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
FY 27-28
Q1 Q2 Q3 Q4 Beyond
425
Total
85 1440
FY 25-26 FY 26-27 FY 27-28
Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Full staffing assumes 10 engineers average approximately 50% of availability for CIPs (0.5*1700)/12 = 70.8 hours monthly per engineer, therefore 708 hours total monthly availability for CIP work in the engineering team. Current staffing levels projected May 2025 are 9 (or 90%). This schedule assumes reaching full staffing levels (100%) by Oct 2025. Actual schedules are subject to change. Depending on staffing.

Q4 Q1 Q2 Q3

City of Hermosa Beach | Page 1 of 3
Meeting Date: July 22, 2025
Staff Report No. 25-PW-039
Honorable Mayor and Members of the Hermosa Beach City Council

ADOPT A RESOLUTION APPROVING THE UPDATED SEWER SYSTEM

MANAGEMENT PLAN AND AUTHORIZE THE LEGALLY RESPONSIBLE OFFICIAL

TO SUBMIT TO THE CALIFORNIA STATE WATER RESOURCES CONTROL BOARD CEQA: Determine the Sewer System Management Plan is exempt from the California Environmental Quality Act pursuant to CEQA Guidelines Section 15061(b)(3). (Environmental Programs Manager Douglas Krauss)
Recommended Action:

Staff recommends City Council:

1. Adopt a resolution approving the updated Sewer System Management Plan (SSMP) (Attachment 1); and

2. Authorize the Legally Responsible Official (LRO) to certify and submit the updated SSMP to the California State Water Resources Board (SWRCB) Executive Summary:

Staff recommends that the City Council adopt a resolution approving the updated Sewer System Management Plan (SSMP) in accordance with the State Water Resources Control Board (SWRCB) Order WQ 2022-0103-DWQ. Adoption of the updated SSMP is required to maintain compliance with the Statewide General Waste Discharge Requirements (WDRs) for publicly owned sanitary sewer systems. The resolution also authorizes the City’s Legally Responsible Official (LRO) to certify and submit the updated SSMP to the SWRCB.

Background:

On December 6, 2022, the State Water Resources Control Board adopted Order WQ 2022-0103-DWQ (Attachment 2), which revised the General Waste Discharge Requirements (WDRs) for Sanitary Sewer Systems. This Order supersedes the previous WDRs established in 2006 and imposes updated requirements for the proper operation, maintenance, and management of publicly owned sanitary sewer systems in California.

The Order mandates that all regulated entities, including the City, develop and maintain a SSMP that outlines the City’s policies, procedures, and practices for reducing the risk of sanitary sewer overflows (SSOs) and ensuring compliance with the Clean Water Act.

The SSMP must be reviewed and updated at least every five years.

City of Hermosa Beach | Page 2 of 3
As a regulated public agency, the City is required to:
 Maintain an up-to-date SSMP that complies with the elements specified in the Order;
 Obtain City Council approval of the SSMP by resolution;  Designate a Legally Responsible Official (LRO) to certify documents and reports submitted to the SWRCB
The City has completed a comprehensive update to its SSMP (Attachment 3) to reflect current operations, organizational changes, and the revised requirements in Order WQ 2022-0103-DWQ. The updated plan includes enhanced documentation of preventive maintenance, performance monitoring, staff training, emergency response planning, and public outreach. Staff recommends the City Manager be designated the LRO. With Council approval, staff will submit the SSMP to SWRCB before the August 2nd deadline.

The SSMP will be audited annually and amended as required.

Analysis:

The proposed action to update the Sewer System Management Plan (SSMP) is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3). This “common sense” exemption applies when it can be determined with certainty that a project will not have a significant impact on the environment. The SSMP outlines the operation, maintenance, and management of the existing sewer system and does not propose new construction or commit to specific capital improvement projects.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Infrastructure Element
Goal 1. Infrastructure systems are functional, safe, and well maintained.

Policies:
 1.1 Infrastructure systems plan. Establish and adopt an integrated, holistic systems approach to guide infrastructure development, improvement, maintenance, and resilience.
 1.3. Right-of-way coordination. Ensure infrastructure maintenance and repair projects within the public right-of-way are coordinated with utilities and agencies to minimize additional roadway repaving or accelerated deterioration.

Goal 4. The sewer system infrastructure is modernized and resilient.

Policies:
 4.7 Sewer system operation. Continue to implement maintenance and operation measures established in the Sewer System Management Plan.

City of Hermosa Beach | Page 3 of 3
Fiscal Impact:

There is no fiscal impact associated with the adoption of the SSMP.

Attachments:

1. Draft Resolution

2. SWRCB Order WQ 2022-0103-DWQ

3. Sewer System Management Plan
Respectfully Submitted by: Briana Aube, Assistant Engineer Concur: Andrew Nguyen, Associate Engineer
Concur: Douglas Krauss , Environmental Programs Manager Legal Review: Todd Leishman, City Attorney
Approved: Steve Napolitano, Interim City Manager

CITY OF HERMOSA BEACH
RESOLUTION NO. 25-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA

BEACH, CALIFORNIA, APPROVING THE UPDATED SEWER SYSTEM

MANAGEMENT PLAN (SSMP) AND AUTHORIZING THE LEGALLY

RESPONSIBLE OFFICIAL TO CERTIFY AND SUBMIT THE SSMP TO THE

CALIFORNIA STATE WATER RESOURCES CONTROL BOARD
WHEREAS, the State of California Water Resources Control Board (the "SWRCB") adopted Order No. 2006-0003-DWQ (the "2006 Order") on May 2, 2006; and WHEREAS, the 2006 Order requires all public agencies that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated or partially treated wastewater to a public-owned treatment facility to comply with the terms of the Statewide General Waste Discharge Requirements General Order for Sanitary Sewer Systems ("Order"); and
WHEREAS, the City of Hermosa Beach (the "City") owns and operates a sanitary sewer system that includes approximately forty (40) miles of sewer lines which discharge into Los Angeles County Sanitation District ("CSD") facilities for transportation, treatment and disposal, and
WHEREAS, the SWRCB adopted Order No. 2022-0103-DWQ, that updated Statewide General Waste Discharge Requirements for Sanitary Sewer Systems ("WDR") on December 6, 2022; and
WHEREAS, the 2022 Order, effective June 5, 2023, includes revised SSMP components, new monitoring and reporting requirements, and emphasizes climate change preparedness, spill response coordination, and public transparency, and WHEREAS, the City is required to comply with the terms of the Order pursuant to California Water Code Section 13263, and

WHEREAS, the Statewide WDR requires the development, implementation, and periodic update and recertification of a Sewer System Management Plan ("SSMP") to ensure effective management, operation, and maintenance of sanitary sewer systems; and WHEREAS, the City is subject to the Statewide WDR and developed an updated Sewer System Management Plan ("SSMP") in 2025, attached to this Resolution as Exhibit A, which incorporates all current requirements and elements of Order WQ 2022-0103- DWQ; and
WHEREAS, the updated 2025 SSMP was presented to the City Council and made available for public review.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein as findings by this reference.

SECTION 2. The 2025 updated Sewer System Management Plan ("SSMP") set forth as attached Exhibit A is hereby approved, adopted and re-certified.

SECTION 3. The specifications and procedures contained in the 2025 updated SSMP attached hereto as Exhibit A shall apply to the City's existing sewer system and all future additions, changes or modifications thereto. Copies of the 2025 updated SSMP are to be maintained in the City offices of the City Clerk, the City Engineer, and the Department of Public Works, and made available for public review.

SECTION 4. The City Manager, as the authorized Legally Responsible Official ("LRO") in the SSMP, is hereby directed to take all further actions required under the 2022 Order to complete the submission of the re-certified 2025 updated SSMP to the State Water Resources Control Board.

SECTION 5. The City Clerk shall certify to the adoption of this Resolution of the City Council and thereafter the same shall be in full force and effect.

PASSED, APPROVED, and ADOPTED on this 22nd day of July, 2025.

Mayor Rob Saemann
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA

ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Todd Leishman,
City Clerk City Attorney

1 STATE WATER RESOURCES CONTROL BOARD
1001 I Street, Sacramento, California 95814
ORDER WQ 2022-0103-DWQ

STATEWIDE WASTE DISCHARGE REQUIREMENTS

GENERAL ORDER FOR SANITARY SEWER SYSTEMS
This Order was adopted by the State Water Resources Control Board on December 6, 2022.

This Order shall become effective 180 days after the Adoption Date of this General Order, on June 5, 2023.

The Enrollee shall comply with the requirements of this Order upon the Effective Date of this General Order.

This General Order does not convey any property rights of any sort or any exclusive privileges.

The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, protect the Enrollee from liability under federal, state, or local laws, nor create a vested right for the Enrollee to continue the discharge of waste.

CERTIFICATION
I, Jeanine Townsend, Clerk to the Board, do hereby certify that this Order with all attachments is a full, true, and correct copy of the Order adopted by the State Water Board on December 6, 2022.

AYE: Chair E. Joaquin Esquivel
Vice Chair Dorene D’Adamo
Board Member Sean Maguire
Board Member Laurel Firestone
Board Member Nichole Morgan
NAY: None
ABSENT: None
ABSTAIN: None
for
Jeanine Townsend
Clerk to the Board

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
2 Table of Contents

1. Introduction .................................................................................................................... 4

2. Regulatory Coverage and Application Requirements .................................................... 5

2.1. Requirements for Continuation of Existing Regulatory Coverage ....................... 5

2.2. Requirements for New Regulatory Coverage...................................................... 5

2.3. Regulatory Coverage Transfer............................................................................ 7

3. Findings ......................................................................................................................... 7

3.1. Legal Authorities ................................................................................................. 7

3.2. General ............................................................................................................. 11

3.3. Water Quality Control Plans, Policies and Resolutions ..................................... 14

3.4. California Environmental Quality Act................................................................. 16

3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders ................................................................................................... 16

3.6. Notification to Interested Parties ....................................................................... 17

4. Prohibitions .................................................................................................................. 17

4.1 Discharge of Sewage from a Sanitary Sewer System....................................... 17

4.2. Discharge of Sewage to Waters of the State..................................................... 17

4.3. Discharge of Sewage Creating a Nuisance....................................................... 18

5. Specifications............................................................................................................... 18

5.1. Designation of a Legally Responsible Official ................................................... 18

5.2. Sewer System Management Plan Development and Implementation............... 18

5.3. Certification of Sewer System Management Plan and Plan Updates................ 19

5.4. Sewer System Management Plan Audits .......................................................... 19

5.5. Six-Year Sewer System Management Plan Update.......................................... 21

5.6. System Resilience............................................................................................. 22

5.7. Allocation of Resources .................................................................................... 22

5.8. Designation of Data Submitters......................................................................... 22

5.9. Reporting Certification....................................................................................... 22

5.10. System Capacity ............................................................................................... 23

5.11. System Performance Analysis .......................................................................... 23

5.12. Spill Emergency Response Plan and Remedial Actions ................................... 23

5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements ............. 24

5.14. Electronic Sanitary Sewer System Service Area Boundary Map....................... 26

5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems ................................................................................... 26

5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services ..................................................... 27

5.17. Unintended Failure to Report ............................................................................ 27

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
3 5.18. Duty to Report to Water Boards ........................................................................ 27

5.19. Operation and Maintenance............................................................................... 27

6. Provisions .................................................................................................................... 27

6.1. Enforcement Provisions .................................................................................... 27

6.2. Other Regional Water Board Orders ................................................................. 30

6.3. Sewer System Management Plan Availability ................................................... 31

6.4. Entry and Inspection ......................................................................................... 31 Table of Attachments
Attachment A – Definitions .....................................................................................................A-1 Attachment B – Application for Enrollment .............................................................................B-1 Attachment C - Notice of Termination.....................................................................................C-1 Attachment D – Sewer System Management Plan – Required Elements ..............................D-1 Attachment E1 – Notification, Monitoring, Reporting and Recordkeeping Requirements .....E1-1 Attachment E2 – Summary of Notification, Monitoring and Reporting Requirements...........E2-1 Attachment F – Regional Water Quality Control Board Contact Information ..........................F-1

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
4 1. INTRODUCTION
This General Order regulates sanitary sewer systems designed to convey sewage. For the purpose of this Order, a sanitary sewer system includes, but is not limited to, pipes, valves, pump stations, manholes, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks. A sanitary sewer system includes:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.

Sewage is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.

Sewage contains high levels of suspended solids, non-digested organic waste, pathogenic bacteria, viruses, toxic pollutants, nutrients, oxygen-demanding organic compounds, oils, grease, pharmaceuticals, and other harmful pollutants.

For the purpose of this General Order, a spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Sewage and its associated wastewater spilled from a sanitary sewer system may threaten public health, beneficial uses of waters of the State, and the environment.

This General Order serves as statewide waste discharge requirements and supersedes the previous State Water Resources Control Board (State Water Board) Order 2006-0003-DWQ and amendments thereafter. All sections and attachments of this General Order are enforceable by the State Water Board and Regional Water Quality Control Boards (Regional Water Boards). Through this General Order, the State Water Board requires an Enrollee to:
• Comply with federal and state prohibitions of discharge of sewage to waters of the State, including federal waters of the United States;
• Comply with specifications, and notification, monitoring, reporting and recordkeeping requirements in this General Order that implement the federal Clean Water Act, the California Water Code (Water Code), water quality control plans (including Regional Water Board Basin Plans) and policies;
• Proactively operate and maintain resilient sanitary sewer systems to prevent spills; • Eliminate discharges of sewage to waters of the State through effective implementation of a Sewer System Management Plan;
• Monitor, track, and analyze spills for ongoing system-specific performance improvements; and
• Report noncompliance with this General Order per reporting requirements.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
5 An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
o greater than one (1) mile in length (each individual sanitary sewer system); o one (1) mile or less in length where the State Water Board or a Regional Water Board requires regulatory coverage under this Order; or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Board or a Regional Water Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.

For the purpose of this Order, a sanitary sewer system includes only systems owned and/or operated by the Enrollee.

2. REGULATORY COVERAGE AND APPLICATION REQUIREMENTS

2.1. Requirements for Continuation of Existing Regulatory Coverage To continue regulatory coverage from previous Order 2006-0003-DWQ under this General Order, within the 60-days-prior-to the Effective Date of this General Order, the Legally Responsible Official of an existing Enrollee shall electronically certify the Continuation of Existing Regulatory Coverage form in the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. The Legally Responsible Official will receive an automated CIWQS-issued Notice of Applicability email, confirming continuation of regulatory coverage under this General Order. All regulatory coverage under previous Order 2006-0003-DWQ will cease on the Effective Date of this Order.

An Enrollee continuing existing regulatory coverage is not required to submit a new application package or pay an application fee for enrollment under this General Order.

The annual fee due date for continued regulatory coverage from previous Order 2006-0003-DWQ to this General Order remains unchanged.

A previous Enrollee of Order 2006-0003-DWQ that fails to certify the Continuation of Existing Regulatory Coverage form in the online CIWQS database by the Effective Date of this Order is considered a New Applicant, and will not have regulatory coverage for its sanitary sewer system(s) until:
• A new application package for system(s) enrollment is submitted per section 2.2 (Requirements for New Regulatory Coverage) below; and
• The new application package is approved per section 2.2.2 (Approval of Application Package (For New Applicants Only)).

2.2. Requirements for New Regulatory Coverage
No later than 60 days prior to commencing and/or assuming operation and maintenance responsibilities of a sanitary sewer system, a duly authorized representative that

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
6 maintains legal authority over the public or private sanitary sewer system is required to enroll under this General Order by submitting a complete application package as specified below and as provided in Attachment B (Application for Enrollment Form) of this General Order.

Unless required by a Regional Water Board, a public agency that owns a combined sewer system subject to the Combined Sewer Overflow Control Policy (33 U.S. Code § 1342(q)), is not required to enroll, under this Order, the portions of its sanitary sewer system(s) that collects combined sanitary wastewater and stormwater.

2.2.1. Application Package Requirements
The Application for Enrollment package for new applicants must include the following items:
• Application for Enrollment Form. The form in Attachment B of this General Order must be completed, signed, and certified by a Legally Responsible Official, in accordance with section 5.1 (Designation of a Legally Responsible Official) of this General Order. If an electronic Application for Enrollment form is available at the time of application, a new applicant shall submit its application form electronically; and
• Application Fee. A fee payable to the “State Water Resources Control Board” in accordance with the Fee Schedule in the California Code of Regulations, Title 23, section 2200, or subsequent fee regulations updates.

The application fee for this General Order is based on the sanitary sewer system’s threat to water quality and complexity designations of category 2C or 3C, which is assigned based on the population served by the system. The current Fee Schedule for sanitary sewer systems is listed under subdivision (a)(2) at the following website:

Fee Schedule (https://www.waterboards.ca.gov/resources/fees/water_quality/).

2.2.2. Approval of Application Package (For New Applicants Only) The Deputy Director of the State Water Board, Division of Water Quality (Deputy Director) will consider approval of each complete Application for Enrollment package.

The Deputy Director will issue a Notice of Applicability letter which serves as approved regulatory coverage for the new Enrollee.

If the submitted application package is not complete in accordance with section 2.2.1 (Application Package Requirements) of this General Order, the Deputy Director will send a response letter to the applicant outlining the application deficiencies. The applicant will have 60 days from the date of the response letter to correct the application deficiencies and submit the identified items necessary to complete the application package to the State Water Board.

2.2.3. Electronic Reporting Account for New Enrollee
Within 30 days after the date of the Approval of Complete Application Package for System Enrollment, a duly authorized representative for the Enrollee shall obtain a CIWQS Sanitary Sewer System Database user account by clicking the “User Registration” button and following the directions on the CIWQS Login Page

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
7 (https://ciwqs.waterboards.ca.gov). If additional assistance is needed to establish an online CIWQS user account, contact State Water Board staff by email at [email protected]. The online user account will provide the Enrollee secure access to the online CIWQS database for electronic reporting.

2.3. Regulatory Coverage Transfer
Regulatory coverage under this General Order is not transferable to any person or party except after an existing Enrollee submits a written request for a regulatory coverage transfer to the Deputy Director, at least 60 days in advance of any proposed system ownership transfer. The written request must include a written agreement between the existing Enrollee and the new Enrollee containing:
• Acknowledgement that the transfer of ownership is solely of an existing system with an existing waste discharge identification (WDID) number; • The specific ownership transfer date in which the responsibility and regulatory coverage transfer between the existing Enrollee and the new Enrollee becomes effective; and
• Acknowledgement that the existing Enrollee is liable for violations occurring up to the ownership transfer date and that the new Enrollee is liable for violations occurring on and after the ownership transfer date.

The Deputy Director will consider approval of the written request. If approved, the Deputy Director will issue a Notice of Applicability letter which serves as an approved transfer of regulatory coverage to the new Enrollee.

3. FINDINGS

3.1. Legal Authorities

3.1.1. Federal and State Regulatory Authority
The objective of the Clean Water Act is to restore and maintain the chemical, physical, and biological integrity of the waters of the United States (33 U.S.C. 1251). The Water Code authorizes the State Water Board to implement the Clean Water Act in the State and to protect the quality of all waters of the State (Water Code sections 13000 and 13160).

3.1.2. Discharge of Sewage
A discharge of untreated or partially treated sewage is a discharge of waste as defined in Water Code section 13050(d) that could affect the quality of waters of the State and is subject to regulation by waste discharge requirements issued pursuant to Water Code section 13263 and Chapter 9, Division 3, Title 23 of the California Code of Regulations.

A discharge of sewage may pollute and alter the quality of the waters of the State to a degree that unreasonably affects the beneficial uses of the receiving water body or facilities that serve those beneficial uses (Water Code section 13050(l)(1)).

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
8 3.1.3 Water Boards Authority to Require Technical Reports, Monitoring, and Reporting Water Code sections 13267 and 13383 authorize the Regional Water Boards and the State Water Board to establish monitoring, inspection, entry, reporting, and recordkeeping requirements. Water Code section 13267(b), authorizes the Regional Water Boards to “require any person who has discharged, discharges, or is suspected of having discharged or discharging, or who proposes to discharge waste within its region… or is suspected of having discharged or discharging, or who proposes to discharge, waste outside of its region that could affect the quality of water within its region shall furnish, under penalty of perjury, technical or monitoring reports which the regional board requires…In requiring those reports, the regional board shall provide the person with a written explanation with regard to the need for the reports and shall identify the evidence that supports requiring that person to provide the reports.” Water Code section 13267(f) authorizes the State Water Board to require this information if it consults with the Regional Water Boards and determines that it will not duplicate the efforts of the Regional Water Boards. The State Water Board has consulted with the Regional Water Boards and made this determination.

The technical and monitoring reports required by this General Order and Attachment E (Notification, Monitoring, Reporting and Recordkeeping Requirements) are necessary to evaluate and ensure compliance with this General Order. The effort to develop required technical reports will vary depending on the system size and complexity and the needs of the specific technical report. The burden and cost of these reports are reasonable and consistent with the interest of the state in protecting water quality, which is the primary purpose of requiring the reports.

Water Code section 13383(a) authorizes the Water Boards to “establish monitoring, inspection, entry, reporting, and recordkeeping requirements… for any person who discharges, or proposes to discharge, to navigable waters, any person who introduces pollutants into a publicly owned treatment works, any person who owns or operates, or proposes to own or operate, a publicly owned treatment works or other treatment works treating domestic sewage, or any person who uses or disposes, or proposes to use or dispose, of sewage sludge.” Section 13383(b) continues, “the state board or the regional boards may require any person subject to this section to establish and maintain monitoring equipment or methods, including, where appropriate, biological monitoring methods, sample effluent as prescribed, and provide other information as may be reasonably required.”
Reporting of spills from privately owned sewer laterals and systems pursuant to section

5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) of this General Order is authorized by Water Code section 13225(c) and encouraged by the State Water Board, wherein a local agency may investigate and report on any technical factors involved in water quality control provided the burden including costs of such reports bears a reasonable relationship to the need for the report and the benefits to be obtained therefrom. The burden of reporting private spills under section 5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) is minimal and is outweighed by the benefit of providing Regional Water Boards an opportunity to respond to these spills

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9 when an Enrollee, which in many cases has a contractual relationship with the owner of the private system, has knowledge of the spills.

3.1.4. Water Board Authority to Prescribe General Waste Discharge Requirements Water Code section 13263(i) provides that the State Water Board may prescribe general waste discharge requirements for a category of discharges if the State Water Board finds or determines that:
• The discharges are produced by the same or similar operations; • The discharges involve the same or similar types of waste; • The discharges require the same or similar treatment standards; and • The discharges are more appropriately regulated under general waste discharge requirements than individual waste discharge requirements.

Since 2006, the State Water Board has been regulating over 1,100 publicly owned sanitary sewer systems (See section 3.1.5 (Previous Statewide General Waste Discharge Requirements) of this General Order). California also has a large unknown number of unregulated privately owned sanitary sewer systems. All waste conveyed in publicly owned and privately owned sanitary sewer systems (as defined in this General Order) is comprised of untreated or partially treated domestic waste and/or industrial waste. Generally, sanitary sewer systems are designed and operated to convey waste by gravity or under pressure; system-specific design elements and system-specific operations do not change the common nature of the waste, the common threat to public health, or the common impacts on water quality. Spills of waste from a sanitary sewer system prior to reaching the ultimate downstream treatment facility are unauthorized and enforceable by the State Water Board and/or a Regional Water Board. Therefore, spills from sanitary sewer systems are more appropriately regulated under general waste discharge requirements.

As specified in Water Code sections 13263(a) and 13241, the implementation of requirements set forth in this Order is for the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each Regional Water Board and take into account the environmental characteristics of sewer service areas and hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect water quality, costs associated with compliance with these requirements, the need for developing housing within California, and the need to protect sources of drinking water and other water supplies.

3.1.5. Previous Statewide General Waste Discharge Requirements On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ serving as Waste Discharge Requirements pursuant to Article 4, Chapter 4, Division 7 of the Water Code (commencing with section 13260) for inadvertent discharges to waters of the State. Order 2006-0003-DWQ prohibited discharges of untreated or partially treated sewage. Order 2006-0003-DWQ also required system-specific management, operation, and maintenance of publicly owned sewer systems greater than one mile in length.

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10 To decrease the impacts on human health and the environment caused by sewage spills, the previous Order required enrollees to develop a rehabilitation and replacement plan that identifies system deficiencies and prioritizes short-term and long-term rehabilitation actions. The previous Order also required enrollees to:

1. Maintain information that can be used to establish and prioritize appropriate Sewer System Management Plan activities; and

2. Implement a proactive approach to reduce spills.

The previous Order required Sewer System Management Plan elements for “the proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management.”
On July 30, 2013, the State Water Board amended General Order 2006-0003-DWQ with Order WQ 2013-0058-EXEC, Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.

Many enrollees of Order 2006-0003-DWQ have already implemented proactive measures to reduce sewage spills. Other enrollees, however, still need technical assistance and funding to improve sanitary sewer system operation and maintenance for the reduction of sewage spills.

3.1.6. Existing Memorandum of Agreement with California Water Environment Association
The California Water Environment Association is a nonprofit organization dedicated to providing water industry certifications, training, and networking opportunities. The Association’s Technical Certification Program provides accredited sanitary sewer system operator certification for collection system operators and maintenance workers.

On February 10, 2016, the State Water Board entered into a collaborative agreement with the Association titled Memorandum of Agreement Between the California State Water Resources Control Board and the California Water Environment Association - Training Regarding Requirements Set Forth in Statewide General Waste Discharge Requirements for Sanitary Sewer Systems. The Memorandum sets forth collaborative training necessary for regulated sanitary sewer system personnel to operate and maintain a well operating system and ensure full compliance with statewide sewer system regulations.

On March 15, 2018, the State Water Board and the California Water Environment Association amended the existing Memorandum of Agreement to include collaborative outreach and expand training needs associated with further updates to Water Board regulations for sanitary sewer systems. The State Water Board encourages further Agreement updates as necessary to support improved sewer system operations and the professionalism of collection system operators.

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11 3.2. General

3.2.1. Waters of the State
Waters of the State include any surface water or groundwater, including saline waters, within the boundaries of the state as defined in Water Code section 13050(e), and are inclusive of waters of the United States.

3.2.2. Sanitary Sewer System Spill Threats to Public Health and Beneficial Uses Sewage contains high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil and grease and other pollutants. Sewage spills may cause a public nuisance, particularly when sewage is discharged to areas with high public exposure such as streets and surface waters used for drinking, irrigation, fishing, recreation, or other public consumption or contact uses.

More specifically, sanitary sewer spills may:
• Adversely affect aquatic life and/or threaten water quality when reaching receiving waters;
• Inadvertently release trash, including plastics;
• Impair the recreational use and aesthetic enjoyment of surface waters by polluting surface water or groundwater;
• Threaten public health through direct public exposure to bacteria, viruses, intestinal parasites, and other microorganisms that can cause serious illness such as gastroenteritis, hepatitis, cryptosporidiosis, and giardiasis; • Negatively impact ecological receptors and biota within surface waters; and • Cause nuisance including odors, closure of beaches and recreational areas, and property damage.

Sanitary sewer system spills may pollute receiving waters and threaten beneficial uses of surface water and groundwater. Potentially threatened beneficial uses include, but are not limited to the following (with associated acronym representations as included in statewide water quality control plans and Regional Water Boards’ Basin Plans):
• Municipal and Domestic Supply (MUN)
• Water Contact Recreation (REC-1) and Non-Contact Water Recreation (REC-2) • Cold Freshwater Habitat (COLD)
• Warm Freshwater Habitat (WARM)
• Native American Culture (CUL)
• Wildlife Habitat (WILD)
• Rare, Threatened, or Endangered Species (RARE)
• Spawning, Reproduction, and/or Early Development (SPWN) • Wetland Habitat (WET)
• Agricultural Supply (AGR)
• Estuarine Habitat (EST)

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12 • Commercial and Sport Fishing (COMM)
• Subsistence Fishing (SUB)
• Tribal Tradition and Culture (CUL)
• Tribal Subsistence Fishing (T-SUB)
• Aquaculture (AQUA)
• Marine Habitat (MAR)
• Preservation of Biological Habitats of Special Significance (BIOL) • Migration of Aquatic Organisms (MIGR)
• Shellfish Harvesting (SHELL)
• Industrial Process Supply (PROC)
• Industrial Service Supply (IND)
• Hydropower Generation (POW)
• Navigation (NAV)
• Flood Peak Attenuation/Flood Water Storage (FLD)
• Water Quality Enhancement (WQE)
• Fresh Water Replenishment (FRSH)
• Groundwater Recharge (GWR)
• Inland Saline Water Habitat (SAL)

3.2.3. Proactive Sanitary Sewer System Management to Eliminate Spill Causes Finding 3 of the previous Order, 2006-0003-DWQ, states: “Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state.

There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO [sanitary sewer overflow].

A proactive approach that requires Enrollees to ensure a system-wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs.”
Many spills are preventable through proactive attention on sanitary sewer system management using the best practices and technologies available to address major causes of spills, including but not limited to:
• Blockages from sources including but not limited to:
o Fats, oils and grease;
o Tree roots;
o Rags, wipes and other paper, cloth and plastic products; and o Sediment and debris.
• Sewer system damage and exceedance of sewer system hydraulic capacity from identified system-specific environmental, and climate-change impacts, including but not limited to:

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13 o Sea level rise impacts including flooding, coastal erosion, seawater intrusion, tidal inundation and submerged lands;
o Increased surface water flows due to higher intensity rain events; o Flooding;
o Wildfires and wildfire induced impacts;
o Earthquake induced damage;
o Landslides; and
o Subsidence.
• Infrastructure deficiencies and failures, including but not limited to:
o Pump station mechanical failures;
o System age;
o Construction material failures;
o Manhole cover failures;
o Structural failures; and
o Lack of proper operation and maintenance.
• Insufficient system capacity (temporary or sustained), due to factors including but not limited to:
o Excessive and/or increased storm or groundwater inflow/infiltration; o Insufficient capacity due to population increase and/or new connections from industrial, commercial and other system users; and
o Stormwater capture projects utilizing a sanitary sewer system to convey stormwater to treatment facilities for reuse.
• Community impacts, including but not limited to:
o Power outages;
o Vandalism; and
o Contractor-caused or other third party-caused damages.

3.2.4. Underground Sanitary Sewer System Leakage
Portions of some sanitary sewer systems may leak, causing underground exfiltration (exiting) of sewage from the system. Exfiltrated sewage that remains in the underground infrastructure trench and/or the soil matrix, and that does not discharge into waters of the State (surface water or groundwater) may not threaten beneficial uses.

Underground exfiltrated sewage may threaten beneficial uses if discharged to waters of the State. Exfiltrated sewage that discharges to groundwater may impact beneficial uses of groundwater and pollute groundwater supply. Additionally, if in close proximity, exfiltrated sewage may enter into a compromised underground drainage conveyance system that discharges into a water of the United States, or into groundwater that is hydrologically connected to (feeds into) a water of the United States, thus potentially causing: (1) a Clean Water Act violation, (2) threat and impact to beneficial uses, and/or (3) surface water pollution.

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14 3.2.5. Proactive Sanitary Sewer System Management to Reduce Inflow and Infiltration Excessive inflow (stormwater entering) and infiltration (groundwater seepage entering) to sanitary sewer systems is preventable through proactive sewer system management using the best practices and technologies available. The efficiency of the downstream wastewater treatment processes is dependent on the performance of the sanitary sewer system. When the structural integrity of a sanitary sewer system deteriorates, high volumes of inflow and infiltration can enter the sewer system. High levels of inflow and infiltration increase the hydraulic load on the downstream treatment plant, which can reduce treatment efficiency, lead to bypassing a portion of the treatment process, cause illegal discharge of partially treated effluent, or in extreme situations make biological treatment facilities inoperable (e.g., wash out the biological organisms that treat the waste).

3.3. Water Quality Control Plans, Policies and Resolutions The nine Regional Water Boards have adopted region-specific water quality control plans (commonly referred to as Basin Plans) that designate beneficial uses, establish water quality objectives, and contain implementation programs and policies to achieve those objectives. The State Water Board has adopted statewide water quality control plans, policies and resolutions establishing statewide water quality objectives, implementation programs and initiatives.

3.3.1. State Water Board Antidegradation Policy
On October 28, 1968, the State Water Board adopted Resolution 68-16, titled Statement of Policy with Respect to Maintaining High Quality of Waters in California, which incorporates the federal antidegradation policy. Resolution 68-16 requires that existing water quality be maintained unless degradation is justified based on specific findings.

The continued prohibition of sewage discharges from sanitary sewer systems into waters of the State aligns with Resolution 68-16. A sewage discharge from sanitary sewers to waters of the State is prohibited by this Order. Therefore, this Order does not allow degradation of waters of the State. In addition, this Order: (1) further expands the existing prohibition of sewage discharges to include waters of the State, in addition to waters of the United States as provided in previous Order 2006-0003-DWQ, and (2) enhances the ability for Water Board enforcement of violations of the established prohibitions.

3.3.2. State Water Board Sources of Drinking Water Policy On May 19,1988, the State Water Board adopted Resolution 88-63 (amended on February 1, 2006), titled Sources of Drinking Water, establishing state policy that all waters of the State, with certain exceptions, are suitable or potentially suitable for municipal or domestic supply.

3.3.3. State Water Board Cost of Compliance Resolution
On September 24, 2013, the State Water Board adopted Resolution 2013-0029, titled Directing Actions in Response to Efforts by Stakeholders on Reducing Costs of

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15 Compliance While Maintaining Water Quality Protection. Through this resolution, the State Water Board committed to continued stakeholder engagement in identifying and implementing measures to reduce costs of compliance with regulatory orders while maintaining water quality protection and improving regulatory program outcomes.

3.3.4. State Water Board Human Right to Water Resolution On February 16, 2016, the State Water Board adopted Resolution 2016-0010, titled Adopting the Human Right to Water as a Core Value and Directing its Implementation in Water Board Programs and Activities, addressing the human right to water as a core value and directing Water Board programs to implement requirements to support safe drinking water for all Californians.

On November 16, 2021, the State Water Board adopted Resolution 2021-0050 titled Condemning Racism, Xenophobia, Bigotry, and Racial Injustice, and Strengthening Commitment to Racial Equity, Diversity, Inclusion, Access, and Anti-racism. Among other actions, through Resolution 2021-0050, the State Water Board, in summary as corresponding to this General Order, reaffirms its commitment to its Human Right to Water resolution, upholding that every human being in California deserves safe, clean, affordable, and accessible water for human consumption, cooking, and sanitation purposes. Resolution 2021-0050 provides the State Water Board commitment to:
• Protect public health and beneficial uses of waterbodies in all communities, including communities disproportionately burdened by wastes discharge of waste to land and surface water;
• Restore impaired surface waterbodies and degraded aquifers; and • Promote multi-benefit water quality projects.

Through Resolution 2021-0050, the State Water Board also commits to expanding implementation of its Climate Change Resolution to address the disproportionate effects of extreme hydrologic conditions and sea-level rise on Black, Indigenous, and people of color communities, prioritizing:
• The right to safe, clean, affordable, and accessible drinking water and sanitation; • Sustainable management and protection of local groundwater resources; • Healthy watersheds; and
• Access to surface waterbodies that support subsistence fishing.

On June 7, 2022, the State Water Board adopted a Resolution, titled Authorizing the Executive Director or Designee to Enter into One or More Multi-Year Contracts Up to a Combined Sum of $4,000,000 for a Statewide Wastewater Needs Assessment, supporting the equitable access to sanitation for all Californians and implementation of Resolutions 2016-0010 and 2021-0050.

This General Order supports the State Water Board priority in collecting a comprehensive set of data for California’s wastewater systems, including sanitary sewer systems. Data reported per the requirements of this Order will be used with data from other Water Boards’ programs, to further develop criteria and create a statewide risk

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16 framework to prioritize critical funding and infrastructure investments for California’s most vulnerable populations, including disadvantaged or severely disadvantaged communities with inadequate or failing sanitation systems and threatened access to healthy drinking water supplies.

3.3.5. State Water Board Open Data Resolution
On July 10, 2018, the State Water Board adopted Resolution 2018-0032, titled Adopting Principles of Open Data as a Core Value and Directing Programs and Activities to Implement Strategic Actions to Improve Data Accessibility and Associated Innovation, directing regulatory programs to assure all monitoring and reporting requirements support the State Water Boards’ Open Data Initiative.

3.3.6. State Water Board Response to Climate Change
On March 7, 2017, the State Water Board adopted Resolution 2017-0012, titled Comprehensive Response to Climate Change, requiring a proactive response to climate change in all California Water Board actions, with the intent to embed climate change consideration into all programs and activities.

3.4. California Environmental Quality Act
The adoption of this Order is an action to reissue general waste discharge requirements that is exempt from the California Environmental Quality Act (Public Resources Code section 21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment (Cal. Code Regs., Title 14, section 15308). In addition, the action to adopt this Order is exempt from CEQA pursuant to Cal. Code Regs., Title 14, section 15301, to the extent that it applies to existing sanitary sewer collection systems that constitute “existing facilities” as that term is used in sections 15301 and 15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.

3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders
The State Water Board, Division of Financial Assistance administers the implementation of the State Water Board financial assistance programs, per Board-adopted funding policies. Among other funding areas, the Division administers loan and grant funding for the planning and construction of wastewater and water recycling facilities per funding program-specific policies and guidelines. Applicants may apply for Clean Water State Revolving Fund low-interest loan, Small Community Wastewater grant funding assistance, and other funding available at the time of application, for some of the costs associated with complying with this General Order.

Funding applicants may obtain further information regarding current funding opportunities, and Division of Financial Assistance staff contact information at the following website: Financial Assistance Funding - Grants and Loans | California State Water Resources Control Board.
(https://www.waterboards.ca.gov/water_issues/programs/grants_loans/)

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17 Section 13477.6 of the Water Code authorizes the Small Community Grant Fund.

The Small Community Grant Fund allows the State Water Board to provide grant funding assistance to small, disadvantaged communities and small severely disadvantaged communities that may not otherwise be able to afford a loan or similar financing for projects to comply with requirements of this General Order. The State Water Board also considers loan forgiveness on a disadvantaged community-specific basis.

For disadvantaged communities’ wastewater needs, the State Water Board places priority on the funding of projects that address:
• Public health;
• Violations of waste discharge requirements and National Pollutant Discharge Elimination System (NPDES) permits;
• Providing sewer system service to existing septic tank owners; and • High priority public health and water quality concerns identified by a Regional Water Board.

3.6. Notification to Interested Parties
On January 31, 2022, the State Water Board notified interested parties and persons of its intent to reissue Sanitary Sewer Systems General Order 2006-0003-DWQ by issuing a draft General Order for a 60-day public comment period. State Water Board staff conducted extensive stakeholder outreach and encouraged public participation in the adoption process for this General Order. On March 15, 2022, the State Water Board held a public meeting to hear and consider oral public comments. The State Water Board considered all public comments prior to adopting this General Order.

THEREFORE, IT IS HEREBY ORDERED, that pursuant to Water Code sections 13263, 13267, and 13383 this General Order supersedes Order 2006-0003-DWQ, Order WQ 2013-0058-EXEC, and any amendments made to these Orders thereafter, except for enforcement purposes and to meet the provisions contained in Division 7 of the Water Code (commencing with section 13000) and regulations adopted thereunder, and the provisions of the Clean Water Act and regulations and guidelines adopted thereunder, the Enrollee shall comply with the requirements in this Order.

4. PROHIBITIONS

4.1 Discharge of Sewage from a Sanitary Sewer System
Any discharge from a sanitary sewer system that has the potential to discharge to surface waters of the State is prohibited unless it is promptly cleaned up and reported as required in this General Order.

4.2. Discharge of Sewage to Waters of the State
Any discharge from a sanitary sewer system, discharged directly or indirectly through a drainage conveyance system or other route, to waters of the State is prohibited.

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18 4.3. Discharge of Sewage Creating a Nuisance
Any discharge from a sanitary sewer system that creates a nuisance or condition of pollution as defined in Water Code section 13050(m) is prohibited.

5. SPECIFICATIONS

5.1. Designation of a Legally Responsible Official
The Enrollee shall designate a Legally Responsible Official that has authority to ensure the enrolled sanitary sewer system(s) complies with this Order, and is authorized to serve as a duly authorized representative. The Legally Responsible Official must have responsibility over management of the Enrollee’s entire sanitary sewer system, and must be authorized to make managerial decisions that govern the operation of the sanitary sewer system, including having the explicit or implicit duty of making major capital improvement recommendations to ensure long-term environmental compliance.

The Legally Responsible Official must have or have direct authority over individuals that:
• Possess a recognized degree or certificate related to operations and maintenance of sanitary sewer systems, and/or
• Have professional training and experience related to the management of sanitary sewer systems, demonstrated through extensive knowledge, training and experience.

For example, a sewer system superintendent or manager, an operations manager, a public utilities manager or director, or a district engineer may be designated as a Legally Responsible Official.

The Legally Responsible Official shall complete the electronic CIWQS “User Registration” form (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp). A Legally Responsible Official that represents multiple enrolled systems shall complete the electronic CIWQS “User Registration” form for each system.

The Enrollee shall submit any change to its Legally Responsible Official, and/or change in contact information, to the State Water Board within 30 calendar days of the change by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.

5.2. Sewer System Management Plan Development and Implementation To facilitate adequate local funding and management of its sanitary sewer system(s), the Enrollee shall develop and implement an updated Sewer System Management Plan.

The scale and complexity of the Sewer System Management Plan, and specific elements of the Plan, must match the size, scale and complexity of the Enrollee’s sanitary sewer system(s). The Sewer System Management Plan must address, at minimum, the required Plan elements in Attachment D (Sewer System Management Plan – Required Elements) of this General Order. To be effective, the Sewer System Management Plan must include procedures for the management, operation, and maintenance of the sanitary sewer system(s). The procedures must: (1) incorporate the

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19 prioritization of system repairs and maintenance to proactively prevent spills, and (2) address the implementation of current standard industry practices through available equipment, technologies, and strategies.

For an existing Enrollee under Order 2006-0003-DWQ that has certified its Continuation of Existing Regulatory Coverage, per section 2.1 (Requirements for Continuation of Existing Regulatory Coverage) of this General Order:

Within six (6) months of the Adoption Date of this General Order:
• The Legally Responsible Official shall upload the Enrollee’s existing Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.

For a new Enrollee:

Within twelve (12) months of the Application for Enrollment approval date:
• The governing entity of the new Enrollee shall approve its Sewer System Management Plan; and
• The Legally Responsible Official shall certify and upload its Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.

5.3. Certification of Sewer System Management Plan and Plan Updates The Legally Responsible Official shall certify and upload its Sewer System Management Plan and all subsequent updates to the online CIWQS Sanitary Sewer System Database.

5.4. Sewer System Management Plan Audits
The Enrollee shall conduct an internal audit of its Sewer System Management Plan, and implementation of its Plan, at a minimum frequency of once every three years. The audit must be conducted for the period after the end of the Enrollee’s last required audit period. Within six months after the end of the required 3-year audit period, the Legally Responsible Official shall submit an audit report into the online CIWQS Sanitary Sewer System Database per the requirements in section 3.10 (Sewer System Management Plan Audit Reporting Requirements) of Attachment E1 of this General Order.

Audit reports submitted to the CIWQS Sanitary Sewer System Database will be viewable only to Water Boards staff.

The internal audit shall be appropriately scaled to the size of the system(s) and the number of spills. The Enrollee’s sewer system operators must be involved in completing the audit. At minimum, the audit must:
• Evaluate the implementation and effectiveness of the Enrollee’s Sewer System Management Plan in preventing spills;
• Evaluate the Enrollee’s compliance with this General Order; • Identify Sewer System Management Plan deficiencies in addressing ongoing spills and discharges to waters of the State; and

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20 • Identify necessary modifications to the Sewer System Management Plan to correct deficiencies.

The Enrollee shall submit a complete audit report that includes:
• Audit findings and recommended corrective actions;
• A statement that sewer system operators’ input on the audit findings has been considered; and
• A proposed schedule for the Enrollee to address the identified deficiencies.

A new Enrollee of this General Order (that did not have a sanitary sewer system enrolled in the previous State Water Board Order 2006-0003-DWQ) shall conduct its first internal Sewer System Management Plan audit for the time period between the date of submittal of its certified Sewer System Management Plan and the third subsequent December 31st date. The audit report must be submitted into the online CIWQS Sanitary Sewer System Database by July 1 of the following calendar year.

See the following tables for clarification:

Initial Audit Period and Audit Due Date for New Enrollees Audit Period Audit Due Date
New Enrollee
Certified Sewer System Management
Plan Submittal Date
through
the third subsequent December 31
st date
July 1
st date after
audit period
Example
Certified Sewer System Management
Plan Submittal Date of August 2, 2025
Audit Period of August 2, 2025 through
December 31, 2027
July 1, 2028

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21 Initial Audit Period for Transition from 2-Year Audit Required in Previous Order 2006-0003-DWQ to 3-Year Audit Required in this General Order Audit Period Audit Due Date
An Enrollee
previously
regulated by Order
2006-003-DWQ
A 3-year period starting from the end of
last required 2-year Audit Period
Within six months
after end of 3-year
Audit Period
Example
Last required Audit Period start date of
August 2, 2021;
Audit Period of August 2, 2021 through
August 1, 2024
February 1, 2025
Three-Year Ongoing Audit Period
Audit Period Audit Due Date
Each Enrollee A 3-year period starting from the end of
last required Audit Period
Within six months
after end of 3-year
Audit Period

5.5. Six-Year Sewer System Management Plan Update
At a minimum, the Enrollee shall update its Sewer System Management Plan every six (6) years after the date of its last Plan Update due date. (For an Enrollee previously regulated by Order 2006-0003-DWQ, the six-year period shall commence on the due date identified in section 3.11 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this Order. The Updated Sewer System Management Plan must include:
• Elements required in Attachment D (Sewer System Management Plan – Required Elements) of this Order;
• Summary of revisions included in the Plan update based on internal audit findings; and
• Other sewer system management-related changes.

The Enrollee’s governing entity shall approve the updated Plan. The Legally Responsible Official shall upload and certify the approved updated Plan in the online CIWQS Sanitary Sewer System Database in accordance with section 3.11 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order. During the time period in between Plan updates, the Enrollee shall continuously document changes to its Sewer System Management Plan in a change log attached to the Plan.

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22 5.6. System Resilience
The Enrollee shall include and implement system-specific procedures in its Sewer System Management Plan to proactively prioritize: (1) operation and maintenance, (2) condition assessments, and (3) repair and rehabilitation, to address ongoing system resilience, as specified in Attachment D (Sewer System Management Plan – Required Elements) of this General Order.

5.7. Allocation of Resources
The Enrollee shall:
• Establish and maintain a means to manage all necessary revenues and expenditures related to the sanitary sewer system; and
• Allocate the necessary resources to its sewer system management program for:
o Compliance with this General Order,
o Full implementation of its updated Sewer System Management Plan, o System operation, maintenance, and repair, and
o Spill responses.

5.8. Designation of Data Submitters
The Legally Responsible Official may designate one or more individuals as a Data Submitter for reporting of spill data. The Legally Responsible Official shall authorize the designation of Data Submitter(s) through the online CIWQS database (https://ciwqs.waterboards.ca.gov) prior to the individuals establishing a CIWQS user account (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp) and entering spill data into the online CIWQS Sanitary Sewer System Database.

The Legally Responsible Official shall submit any change to its Data Submitter(s), and/or change in Data Submitter contact information, to the State Water Board within 30 calendar days of the change, by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.

5.9. Reporting Certification
The Legally Responsible Official shall electronically certify, on the Enrollee’s behalf, all applications, reports, the Sewer System Management Plan(s) and corresponding updates, and other information submitted electronically into the online CIWQS Sanitary Sewer System Database, as follows:
“I certify under penalty of perjury under the laws of the State of California that the electronically submitted information was prepared under my direction or supervision.

Based on my inquiry of the person(s) directly responsible for gathering the information, to the best of my knowledge and belief, the information submitted is true, accurate, and complete, and complies with the Statewide Sanitary Sewer Systems General Order.

I am aware that there are significant penalties for submitting false information.”

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
23 Hardcopy submittals to the State Water Board must be accompanied by the above certification statement.

5.10. System Capacity
The Enrollee shall maintain the system capacity necessary to convey: (1) base flows during dry weather conditions, and (2) wet weather peak flows consistent with designated local historic storms. Design storms must take into account system-specific stormwater contributions via inflow and infiltration, and location-specific depth of groundwater and storm frequencies. The Enrollee shall implement capital improvements to provide adequate hydraulic capacity to:
• Meet or exceed the design criteria as defined in the Enrollee’s System Evaluation and Capacity Assurance element of its Sewer System Management Plan; and • Prevent system capacity-related spills, and adverse impacts to the treatment efficiency of downstream wastewater treatment facilities.

5.11. System Performance Analysis
The Enrollee shall include a running 10-year system performance analysis in its Annual Report. The analysis must include two CIWQS-generated graphs presenting the following information:

Graph 1 – Total Spill Volume per Year:

X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total spill volume, per Spill Category, for each calendar year.

Graph 2 – Total Number of Spills per Year:

X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total number of spills, per Spill Category, for each calendar year.

The current calendar year is the calendar year covered in the Annual Report.

The Enrollee shall generate the graphs in CIWQS, using the existing data in the online CIWQS Sanitary Sewer System Database at the following graph generation link:
(https://ciwqs.waterboards.ca.gov/ciwqs/readOnly/PublicReportSSOServlet?reportActio n=criteria&reportId=sso_operation_report).

5.12. Spill Emergency Response Plan and Remedial Actions For Existing Enrollees (with regulatory coverage under Order 2006-0003-DWQ):

Within six (6) months of the Adoption Date of this General Order, the Enrollee shall update and implement its Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
24 For New Enrollees:

Within six (6) months of the Application for Enrollment approval date, the Enrollee shall develop and implement a Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order.

The Enrollee shall certify, in its Annual Report, that its Spill Emergency Response Plan is up to date.

The Spill Emergency Response Plan shall include measures to protect public health and the environment. The Enrollee shall respond to spills from its system(s) in a timely manner that minimizes water quality impacts and nuisance by:
• Immediately stopping the spill and preventing/minimizing a discharge to waters of the State;
• Intercepting sewage flows to prevent/minimize spill volume discharged into waters of the State;
• Thoroughly recovering, cleaning up and disposing of sewage and wash down water; and
• Cleaning publicly accessible areas while preventing toxic discharges to waters of the State.

5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements The Enrollee shall comply with notification, monitoring, reporting, and recordkeeping requirements in Attachment E1 of this General Order.

5.13.1. Spill Categories
Individual spill notification, monitoring and reporting must be in accordance with the following spill categories:
• Category 1 Spill
A Category 1 spill is a spill of any volume of sewage from or caused by a sanitary sewer system regulated under this General Order that results in a discharge to:
o A surface water, including a surface water body that contains no flow or volume of water; or
o A drainage conveyance system that discharges to surface waters when the sewage is not fully captured and returned to the sanitary sewer system or disposed of properly.

Any spill volume not recovered from a drainage conveyance system is considered a discharge to surface water, unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
25 A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section

3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
• Category 2 Spill
A Category 2 spill is a spill of 1,000 gallons or greater, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.

A spill of 1,000 gallons or greater that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system, is a Category 2 spill. • Category 3 Spill
A Category 3 spill is a spill of equal to or greater than 50 gallons and less than 1,000 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.

A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill.
• Category 4 Spill
A Category 4 spill is a spill of less than 50 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.

A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 4 spill.

5.13.2. Annual Report
The Enrollee shall submit an Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.

For new Enrollees: Within 30 days of obtaining a CIWQS account, a new Enrollee shall submit its initial Annual Report, as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
26 5.14. Electronic Sanitary Sewer System Service Area Boundary Map For continuing enrollees, starting on July 1, 2025, and no later than December 31, 2025:

For new enrollees – no earlier than July 1, 2025, or within 12 months of the Application for Enrollment approval date, whichever date is later:

The Legally Responsible Official shall submit, to the State Water Board, geospatial data detailing the locations of the Enrollee’s sanitary sewer system service area boundary, per the required content and specifications in section 3.8 (Electronic Sanitary Sewer System Service Area Boundary Map) of Attachment E1 of this General Order, for each system identified by a WDID number.

An Enrollee of a disadvantaged community that may need assistance developing an electronic map to comply with this requirement, may contact State Water Board staff for assistance at [email protected].

5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems
Within 24 hours of becoming aware of a spill (as described below) from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to report the following observations to the online CIWQS Sanitary Sewer System Database at the following link:
https://ciwqs.waterboards.ca.gov:
• A spill equal or greater than 1,000 gallons that discharges (or has a potential to discharge) to a water of the State, or a drainage conveyance system that discharges to waters of the State; or
• Any volume of sewage that discharges (or has a potential to discharge) to surface waters.

In the CIWQS module, the Enrollee is encouraged to identify:
• Time of observation;
• Description of general spill location (for example, street name and cross street names);
• Estimated volume of spill;
• If known, general description of spill destination (for example, flowing into drainage channel, flowing directly into a creek, etc.); and
• If known, name of private system owner/operator.

The CIWQS database will make the name and contact information of the entity voluntarily reporting a private spill, accessible to State and Regional Water Board staff only. The CIWQS database will only make information regarding the actual spill, accessible to the public.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
27 5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services
Upon observing or acquiring knowledge of any of the following from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to notify the California Office of Emergency Services (as provided by Health and Safety Code section 5410 et. seq. and Water Code section 13271), or inform the responsible party that State law requires such notification to the Office of Emergency Services by any person that causes or allows a sewage discharge to waters of the State:
• A spill equal to 1,000 gallons or more that discharges (or has a potential to discharge) to waters of the State, or a drainage conveyance system that discharges to waters of the State; or
• A spill of any volume to surface waters.

5.17. Unintended Failure to Report
If an Enrollee becomes aware that they unintentionally failed to submit relevant facts in any report required in this General Order, the Enrollee shall promptly notify Regional Water Board and State Water Board staff. Regional Water Board contact information is included in Attachment F of this Order. State Water Board staff shall be contacted by email at [email protected] for assistance in formally amending the corresponding report(s) in the online CIWQS Sanitary Sewer System Database.

5.18. Duty to Report to Water Boards
In accordance with Water Code section 13267 and/or section 13383, upon request by the State Water Board Executive Director (or designee) or a Regional Water Board Executive Officer (or designee), the Enrollee shall provide the requested information which the State or Regional Water Board deems necessary to determine compliance with this General Order.

5.19. Operation and Maintenance
To prevent discharges to the environment, the Enrollee shall maintain in good working order, and operate as designed, any facility or treatment and control system designed to contain sewage and convey it to a treatment plant.

6. PROVISIONS

6.1. Enforcement Provisions
The following enforcement provisions are based on existing federal and state regulations, laws and policies, including the federal Clean Water Act, the state Water Code and the State Water Board Enforcement Policy.

6.1.1. Enforceability of Clean Water Act and Water Code Violations Noncompliance with requirements of this General Order or discharging sewage without enrolling in this General Order constitutes a violation of the Water Code and a potential

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
28 violation of the Clean Water Act and is grounds for an enforcement action by the State Water Board or the applicable Regional Water Board. Failure to comply with the notification, monitoring, inspection, entry, reporting, and recordkeeping requirements may subject the Enrollee to administrative civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. Discharging waste not in compliance with the requirements of this General Order or the Clean Water Act may subject the Enrollee to administrative civil liabilities up to $10,000 a day per violation and additional liability up to $10 per gallon of discharge not cleaned up after the first 1,000 gallons of discharge; up to $5,000 a day per violation pursuant to Water Code section 13350 or up to $20 per gallon of waste discharged; or referral to the Attorney General for judicial civil enforcement.

6.1.2. Monetary Penalties
The Water Code provides the State and Regional Water Boards the authority to pursue formal enforcement actions, including imposing administrative liability and civil monetary penalties, for non-compliance with the requirements of this General Order and violations of the Clean Water Act.

6.1.3. Falsifying or Failure to Report
The Water Code provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this General Order, or falsifying any information provided in the technical or monitoring reports is subject to administrative liability and civil monetary penalties. Any person who knowingly fails or refuses to furnish technical or monitoring program reports or falsifies any information provided in reports required by this General Order is subject to criminal penalties.

6.1.4. Severability of General Order
The provisions of this General Order are severable; if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances and the remainder of this Order shall not be affected thereby.

6.1.5. Indirect Discharges
In the event that a spill enters into a drainage conveyance system, the Enrollee shall take all feasible steps to prevent discharge of sewage into waters of the State by blocking or redirecting the flow in the drainage conveyance system, removing the sewage from the drainage conveyance system, and cleaning the system in a manner that does not inadvertently impact beneficial uses of the receiving water body.

6.1.6. Water Boards’ Considerations for Discretionary Enforcement Consistent with the State Water Board Enforcement Policy, when considering Water Code section 13327 factors, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to contain, control, clean up, and mitigate spills. In assessing the factors, the State Water Board or the applicable Regional Water Board will consider:

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
29 • The Enrollee’s compliance with this General Order with a focus on compliance with reporting requirements;
• The Enrollee’s provision of adequate funding to implement the requirements of this General Order;
• The Enrollee’s compliance with providing a complete and updated Sewer System Management Plan;
• The Enrollee’s compliance with implementing its Sewer System Management Plan; • The overall effectiveness of the Enrollee’s Sewer System Management Plan with respect to:
o System management, operation, and maintenance,
o Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent spills (e.g. adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow, etc.),
o Preventive maintenance (including cleaning, root grinding, and fats, oils, and grease control) and source control measures,
o Implementation of backup equipment,
o Inflow and infiltration prevention and control,
o Appropriate sanitary sewer system capacity to prevent spills, and o The Enrollee’s responsiveness to stop and mitigate the impact of the discharge; • The Enrollee’s compliance with identifying the cause of the spill; • The Enrollee’s use of available information and observations to accurately estimate the spill volume and identify the affected or potentially affected receiving waters; • The Enrollee’s thoroughness of cleaning up sewage in drainage conveyance systems after the spill(s);
• The Enrollee’s use of water quality and biological monitoring and assessment to determine the short-term and long-term impacts to beneficial uses and the environment;
• The Enrollee’s follow up actions to improve system performance; • The Enrollee’s implementation of feasible alternatives to prevent spills, such as:
o Use of temporary storage or waste retention,
o Reduction of system inflow and infiltration,
o Collection and hauling of waste to a treatment facility, o Prevention of and/ or containment of spills due to a design storm event identified in the Enrollee’s Sewer System Management Plan,

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
30 o Implementation of available equipment, technologies, strategies, and recommended industry practices for maintaining and managing sewer systems to prevent spills, and contain and eliminate discharges to waters of the State; and • The spill duration and factors beyond the reasonable control of the Enrollee causing the event.

6.1.7. Enforcement Discretion Based on Reporting Compliance Consistent with the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to comply with spill reporting requirements when determining compliance with Water Code section 13267 and section 13383. When assessing Water Code section 13227 factors, the State Water Board or the applicable Regional Water Board will consider:
• The Enrollee’s diligence to comply with all reporting requirements in this General Order;
• The use of best available information for the Enrollee’s reporting of spill start date and start time in which the release of sewage from the sanitary sewer system initiated;
• The Enrollee’s reporting of spill end date, and end time to be the date and time in which the release of sewage from the sanitary sewer system was stopped; • The Enrollee’s diligence to accurately estimate and report spill volumes; • The Enrollee’s subsequent verification and/or updates to initial Draft Spill Reports in accordance with this General Order; and
• The Enrollee’s timely certification of required spill reports.

Consistent with Water Code section 13267 and section 13383, the State Water Board or a Regional Water Board may require an Enrollee to report the results of a condition assessment of a specified portion of the Enrollee’s sanitary sewer system.

6.2. Other Regional Water Board Orders
It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with federal and state regulations. This Order will not be interpreted or applied:
• In a manner inconsistent with the federal Clean Water Act; • To authorize a spill or discharge that is illegal under either the Clean Water Act, the Water Code, and/or an applicable Basin Plan prohibition or water quality standard; • To prohibit a Regional Water Board from issuing an individual National Pollutant Discharge Elimination System (NPDES) permit or individual waste discharge requirements superseding an Enrollee’s regulatory coverage under this General Order for a sanitary sewer system authorized under the Clean Water Act or Water Code;

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
31 • To supersede any more specific or more stringent waste discharge requirements or enforcement orders issued by a Regional Water Board; or • To supersede any more specific or more stringent state or federal requirements in existing regulation, an administrative/judicial order, or Consent Decree.

6.3. Sewer System Management Plan Availability
The Enrollee’s updated Sewer System Management Plan must be maintained for public inspection at the Enrollee’s offices and facilities and must be available to the public through CIWQS and/or on the Enrollee’s website, in accordance with section 3.8 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.

6.4. Entry and Inspection

6.4.1. Entry and Availability of Information
The Enrollee shall allow State and Regional Water Board staff, upon presentation of credentials and other documents as may be required by law, to:
• Enter upon the Enrollee’s premises where a regulated facility or activity is located or conducted, or where records are kept under the requirements of this General Order; • Have access to and reproduce any records required to be maintained by this General Order;
• Inspect any facility and/or equipment (including monitoring and control equipment), practices, or operations required in this General Order; and • Sample or monitor substances or parameters for assuring compliance with this General Order, or as otherwise authorized by the Water Code.

6.4.2. Pre-Inspection Questionnaire
The Enrollee shall provide pre-inspection information to State and Regional Water Board staff through the completion of a Pre-Inspection Questionnaire provided by Water Board staff.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT A – DEFINITIONS December 6, 2022
A - 1

ATTACHMENT A - DEFINITIONS
Annual Report
An Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) is a mandatory report in which the Enrollee provides a calendar-year update of its efforts to prevent spills.

Basin Plan
A Basin Plan is a water quality control plan specific to a Regional Water Quality Control Board (Regional Water Board), that serves as regulations to: (1) define and designate beneficial uses of surface and groundwaters, (2) establish water quality objectives for protection of beneficial uses, and (3) provide implementation measures.

Beneficial Uses
The term “Beneficial Uses” is a Water Code term, defined as the uses of the waters of the State that may be protected against water quality degradation. Examples of beneficial uses include but are not limited to, municipal, domestic, agricultural and industrial supply; power generation; recreation; aesthetic enjoyment; navigation; and preservation and enhancement of fish, wildlife, and other aquatic resources or preserves.

California Integrated Water Quality System (CIWQS)
CIWQS is the statewide database that provides for mandatory electronic reporting as required in State and Regional Water Board-issued waste discharge requirements.

Data Submitter
A Data Submitter is an individual designated and authorized by the Enrollee’s Legally Responsible Official to enter spill data into the online CIWQS Sanitary Sewer System Database. A Data Submitter does not have the authority of a Legally Responsible Official to certify reporting entered into the online CIWQS Sanitary Sewer System Database.

Disadvantaged Community
A disadvantaged community is a community with a median household income of less than eighty percent (80%) of the statewide annual median household income.

For the purpose of this General Order, there is no differentiation between a small and large disadvantaged community.

Drainage Conveyance System
A drainage conveyance system is a publicly- or privately-owned separate storm sewer system, including but not limited to drainage canals, channels, pipelines, pump stations, detention basins, infiltration basins/facilities, or other facilities constructed to transport stormwater and non-stormwater flows.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT A – DEFINITIONS December 6, 2022
A - 2
Enrollee
An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
• greater than one (1) mile in length (each individual sanitary sewer system); • one mile or less in length where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order, or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.

Environmentally Sensitive Area
An environmentally sensitive area is a designated agricultural and/or wildlife area identified to need special natural landscape protection due to its wildlife or historical value.

Exfiltration
Exfiltration is the underground exiting of sewage from a sanitary sewer system through cracks, offset or separated joints, or failed infrastructure due to corrosion or other factors.

Flood Control Channel
A flood control channel is a channel used to convey stormwater and non-stormwater flows through and from areas for flood management purposes.

Governing Entity
A governing entity includes but is not limited to the following:
• A publicly elected governing board, council, or commission of a municipal agency; • A Department or Division director of a federal or state agency that is not governed by a board;
• A governing board or commission of an organization or association; and • A private system owner/manager that is not governed by a board.

Hydrologically Connected
Two waterbodies are hydrologically connected when one waterbody flows, or has the potential to flow, into the other waterbody. For the purpose of this General Order, groundwater is hydrologically connected to a surface water when the
groundwater feeds into the surface water. (The surface
waterbody in this example is termed a gaining stream as it gains flow from surrounding groundwater.)

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT A – DEFINITIONS December 6, 2022
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Lateral (including Lower and Upper Lateral)
A lateral is an underground segment of smaller diameter pipe that transports sewage from a customer’s building or property (residential, commercial, or industrial) to the Enrollee’s main sewer line in a street or easement. Upper and lower lateral boundary definitions are subject to local jurisdictional codes and ordinances, or private system ownership.

A lower lateral is the portion of the lateral located between the sanitary sewer system main, and either the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations.

An upper lateral is the portion of the lateral from the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations, to the building or property.

Legally Responsible Official
A Legally Responsible Official is an official representative, designated by the Enrollee, with authority to sign and certify submitted information and documents required by this General Order.

Nuisance
For the purpose of this General Order, a nuisance, as defined in Water Code section 13050(m), is anything that meets all of the following requirements:
• Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property; • Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal; and
• Occurs during, or as a result of, the treatment or disposal of wastes.

Private Sewer Lateral
A private sewer lateral is the privately-owned lateral that transports sewage from private property(ies) into a sanitary sewer system.

Private Sanitary Sewer System
A private sanitary sewer system is a sanitary sewer system of any size that is owned and/or operated by a private individual, company, corporation, or organization. A private sanitary sewer system may or may not connect into a publicly owned sanitary sewer system.

Potential to Discharge, Potential Discharge
Potential to Discharge, or Potential Discharge, means any exiting of sewage from a sanitary sewer system which can reasonably be expected to discharge into a water of the State based on the size of the sewage spill, proximity to a drainage conveyance system, and the nature of the surrounding environment.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT A – DEFINITIONS December 6, 2022
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Receiving Water
A receiving water is a water of the State that receives a discharge of waste.

Resilience
Resilience is the ability to recover from or adjust to adversity or change, and grow from disruptions. Resilience can be built through planning, preparing for, mitigating, and adapting to changing conditions.

Sanitary Sewer System
A sanitary sewer system is a system that is designed to convey sewage, including but not limited to, pipes, manholes, pump stations, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks, including:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.

For purpose of this Order, sanitary sewer systems include only systems owned and/or operated by the Enrollee.

Satellite Sewer System
A satellite sewer system is a portion of a sanitary sewer system owned or operated by a different owner than the owner of the downstream wastewater treatment facility ultimately treating the sewage.

Sewer System Management Plan
A sewer system management plan is a living document an Enrollee develops and implements to effectively manage its sanitary sewer system(s) in accordance with this General Order.

Sewage
Sewage, and its associated wastewater, is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.

Spill
A spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Exfiltration of sewage is not considered to be a spill under this General Order if the exfiltrated sewage remains in the subsurface and does not reach a surface water of the State.

Training
Training is in-house or external education and guidance needed that provides the knowledge, skills, and abilities to comply with this General Order.

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Wash Down Water
Wash down water is water used to clean a spill area.

Waste
Waste, as defined in Water Code section 13050(d), includes sewage and any and all other waste substances, liquid, solid, gaseous, or radioactive, associated with human habitation, or of human or animal origin, or from any producing, manufacturing, or processing operation, including waste placed within containers of whatever nature prior to, and for purposes of, disposal.

Waste Discharge Identification Number (WDID)
A waste discharge identification number (WDID) identifies each individual sanitary sewer system enrolled under this General Order. A WDID number is assigned to each enrolled system upon an Enrollee’s approved regulatory coverage.

Waters of the State
Waters of the State are surface waters or groundwater within boundaries of the state as defined in Water Code section 13050(e), in which the State and Regional Water Boards have authority to protect beneficial uses. Waters of the State include, but are not limited to, groundwater aquifers, surface waters, saline waters, natural washes and pools, wetlands, sloughs, and estuaries, regardless of flow or whether water exists during dry conditions.

Waters of the State include waters of the United States.

Waters of the United States
Waters of the United States are surface waters or waterbodies that are subject to federal jurisdiction in accordance with the Clean Water Act.

Water Quality Objective
A water quality objective is the limit or maximum amount of pollutant, waste constituent or characteristic, or parameter level established in statewide water quality control plans and Regional Water Boards’ Basin Plans, for the reasonable protection of beneficial uses of surface waters and groundwater and the prevention of nuisance.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT B – APPLICATION FOR ENROLLMENT December 6, 2022 B - 1
ATTACHMENT B – APPLICATION FOR ENROLLMENT

1. Enrollment Status: (Mark only one item)
☐ New Enrollee
☐ New Enrollee with previous regulatory coverage under Order 2006-0003-DWQ (that failed to certify continuation of coverage in CIWQS per Order 2022-XXXX-DWQ) Existing WDID Number: __________________________________________________

2. Applicant Information:

Legally Responsible Official Submitting Application
First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ System Owner/Operator Name: ______________________________________________ Mailing Address:________________________________________________________ City, State, Zip:_________________________________________________________ County: _______________________________________________________________ Sanitary Sewer System Name: ____________________________________________ Regional Water Quality Control Board(s): ____________________________________ Signature and Date: _____________________________________________________

3. Applicant Type (Check one):
☐ City ☐ County ☐ State ☐ Federal ☐ Special District
☐ Government Combination ☐ Private ☐ Other Non-governmental Entity

4. Wastewater Treatment Plant Receiving Sanitary Sewer System Waste:

Wastewater Treatment Plant Permittee:________________________________________ WDID No.: ______________________________________________________________

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT B – APPLICATION FOR ENROLLMENT December 6, 2022 B - 2

5. Billing Information
Billing Address: ___________________________________________________________ City, State, Zip: ___________________________________________________________ Billing Contact Person and Title: ______________________________________________ Phone and Email Address: __________________________________________________

6. Application Fee:

The application fee, as required by Water Code section 13260, is based on the daily population served by the sanitary sewer system. See updated Fee Schedule. (https://www.waterboards.ca.gov/resources/fees/water_quality/) Check one of the following and enter fee amount:
☐ Population Served < 50,000 – Total Fee submitted: $ ___________ ☐ Population Served ≥ 50,000 – Total Fee submitted: $ ___________ Make the fee payment payable to the State Water Resources Control Board and mail the complete application package to:

State Water Resources Control Board, Accounting Office
P. O. Box 1888
Sacramento, CA 95812-1888
Attention: Statewide Sanitary Sewer System Program

7. Application Submittal Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge and belief, the information in the submitted application package is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fines and imprisonment.

Print Name: ______________________________________________________________ Title: ___________________________________________________________________ Signature: __________________________________________Date: ________________

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT C – NOTICE OF TERMINATION December 6, 2022
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ATTACHMENT C - NOTICE OF TERMINATION

1. Enrollee Information
Enrollee Name: ___________________________________________________________ WDID No:________________________________________________________________ Legally Responsible Official Requesting Termination of Coverage: ___________________ First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ Mailing Address: __________________________________________________________ City, State, Zip: ___________________________________________________________ County: _________________________________________________________________ Sanitary Sewer System Name(s) or Unique Identifier(s): ___________________________ Regional Water Quality Control Board(s): _______________________________________ Signature and Date:________________________________________________________

2. Basis of Termination
Explanation of termination, including subsequent regulatory coverage and subsequent owner/operator of enrolled sanitary sewer system, as applicable:
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT C – NOTICE OF TERMINATION December 6, 2022
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3. Regulatory Coverage Termination Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge: 1) the sanitary sewer system I officially represent is not required to be regulated under the Statewide Waste Discharge Requirements for Sanitary Sewer Systems Order 2022-XXXX-DWQ, and 2) the information submitted in this Notice of Termination is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine or imprisonment. Additionally, I understand that the submittal of this Notice of Termination does not release sanitary sewer system agencies from liability for any violations of the Clean Water Act.

Print Name: ______________________________________________________________ Title: ___________________________________________________________________ Signature: __________________________________________Date: ________________ For State Water Board Use Only
☐ Approved for Termination ☐ Denied and Returned to Enrollee Deputy Director of Water Quality Signature: _____________________________________ Date: ____________________Notice of Termination Effective Date: __________________

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS Table of Contents

1. Sewer System Management Plan Goal And Introduction ............................................D-2

1.1. Regulatory Context ...........................................................................................D-2

1.2. Sewer System Management Plan Update Schedule.........................................D-3

1.3. Sewer System Asset Overview .........................................................................D-3

2. Organization ................................................................................................................D-3

3. Legal Authority.............................................................................................................D-4

4. Operation And Maintenance Program..........................................................................D-4

4.1. Updated Map of Sanitary Sewer System ..........................................................D-4

4.2. Preventive Operation and Maintenance Activities .............................................D-4

4.3. Training .............................................................................................................D-5

4.4. Equipment Inventory .........................................................................................D-5

5. Design And Performance Provisions ...........................................................................D-5

5.1. Updated Design Criteria and Construction Standards and Specifications.........D-5

5.2. Procedures and Standards................................................................................D-5

6. Spill Emergency Response Plan..................................................................................D-6

7. Sewer Pipe Blockage Control Program........................................................................D-7

8. System Evaluation, Capacity Assurance and Capital Improvements...........................D-7

8.1 System Evaluation and Condition Assessment.................................................D-7

8.2. Capacity Assessment and Design Criteria ........................................................D-8

8.3. Prioritization of Corrective Action ......................................................................D-9

8.4. Capital Improvement Plan.................................................................................D-9

9. Monitoring, Measurement and Program Modifications.................................................D-9

10. Internal Audits............................................................................................................D-10

11. Communication Program ...........................................................................................D-10

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS A Sewer System Management Plan (Plan) is a living planning document that documents ongoing local sewer system management program activities, procedures, and decision-making – at the scale necessary to address the size and complexity of the subject sanitary sewer system(s). This Plan may incorporate other programs and other plans by reference, to address short-term and long-term system resilience through:
• Proactive planning and decision-making;
• Local government ordinances;
• Updated operations and maintenance activities and procedures; • Implementation of capital improvements;
• Sufficient local budget to support staff resources, contractors, equipment, and training; and • Updated training of staff and contractors.

The Enrollee’s development, update, and implementation of a Sewer System Management Plan addressing the requirements of this Attachment is an enforceable component of this General Order. As specified in Provision 6.1 (Enforcement Provisions) of this General Order, consistent with the Water Code and the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts in implementing an effective Sewer System Management Plan to prevent, contain, control, and mitigate spills when considering Water Code section 13327 factors to determine necessary enforcement of this General Order.

This Attachment includes the following required elements that the Enrollee shall address in its Plan and subsequent updates. The Enrollee shall identify any requirement in this Attachment that is not applicable to the Enrollee’s sewer system and shall explain in its Plan why the requirement is not applicable.

1. SEWER SYSTEM MANAGEMENT PLAN GOAL AND INTRODUCTION
The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.

The Plan must include a narrative Introduction section that discusses the following items:

1.1. Regulatory Context
The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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1.2. Sewer System Management Plan Update Schedule
The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.

1.3. Sewer System Asset Overview
The Plan Introduction section must provide a description of the Enrollee-owned assets and service area, including but not limited to:
• Location, including county(ies);
• Service area boundary;
• Population and community served;
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; • Structures diverting stormwater to the sewer system;
• Data management systems;
• Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals;
• Estimated number or percent of residential, commercial, and industrial service connections; and
• Unique service boundary conditions and challenge(s).

Additionally, the Plan Introduction section must provide reference to the Enrollee’s upto-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.

2. ORGANIZATION
The Plan must identify organizational staffing responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Official as required in section 5.1 (Designation of a Legally Responsible Official) of this General Order; • The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific Sewer System Management Plan elements;
• Organizational lines of authority; and
• Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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health officer, county environmental health agency, and State Office of Emergency Services.)

3. LEGAL AUTHORITY
The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages;
• Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; • Require that sewer system components and connections be properly designed and constructed;
• Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

4. OPERATION AND MAINTENANCE PROGRAM
The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.

4.1. Updated Map of Sanitary Sewer System
An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.

4.2. Preventive Operation and Maintenance Activities
A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors.

The scheduling system must include:
• Inspection and maintenance activities;

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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• Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems;
• Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.

The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root-intrusion potentially resulting in system backup and/or failure.

4.3. Training
In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover:
• The requirements of this General Order;
• The Enrollee’s Spill Emergency Response Plan procedures and practice drills; • Skilled estimation of spill volume for field operators; and • Electronic CIWQS reporting procedures for staff submitting data.

4.4. Equipment Inventory
An inventory of sewer system equipment, including the identification of critical replacement and spare parts.

5. DESIGN AND PERFORMANCE PROVISIONS
The Plan must include the following items as appropriate and applicable to the Enrollee’s system:

5.1. Updated Design Criteria and Construction Standards and Specifications Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria.

5.2. Procedures and Standards
Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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6. SPILL EMERGENCY RESPONSE PLAN
The Plan must include an up to date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State;
• Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traffic control and other necessary response activities;
• Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; • Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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7. SEWER PIPE BLOCKAGE CONTROL PROGRAM
The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed.

The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances; • A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area; • The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements; • Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance;
• An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.

8. SYSTEM EVALUATION, CAPACITY ASSURANCE AND CAPITAL IMPROVEMENTS The Plan must include procedures and activities for:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of corrective actions; and
• A capital improvement plan.

8.1 System Evaluation and Condition Assessment
The Plan must include procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available;

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
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• Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
• Prioritize the condition assessment of system areas that:
o Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; o Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; o Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List;
• Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods;
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State;
• Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.

8.2. Capacity Assessment and Design Criteria
The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak flow conditions that cause or contributes to spill events; • The appropriate design storm(s) or wet weather events that causes or contributes to spill events;
• The capacity of key system components; and
• Identify the major sources that contribute to the peak flows associated with sewer spills.

The capacity assessment must consider:
• Data from existing system condition assessments, system inspections, system audits, spill history, and other available information; • Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions;

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
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• Capacity of systems subject to increased infiltration and inflow due to larger and/or higher-intensity storm events as a result of climate change; • Increases of erosive forces in canyons and streams near underground and aboveground system components due to larger and/or higher-intensity storm events; • Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and • Necessary redundancy in pumping and storage capacities.

8.3. Prioritization of Corrective Action
The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.

8.4. Capital Improvement Plan
The capital improvement plan must include the following items:
• Project schedules including completion dates for all portions of the capital improvement program;
• Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.

9. MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS
The Plan must include an Adaptive Management section that addresses Planimplementation effectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities;
• Monitoring the implementation and measuring the effectiveness of each Plan Element;
• Assessing the success of the preventive operation and maintenance activities; • Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Identifying and illustrating spill trends, including spill frequency, locations and estimated volumes.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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10. INTERNAL AUDITS
The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.

11. COMMUNICATION PROGRAM
The Plan must include procedures for the Enrollee to communicate with:
• The public for:
o Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
o The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
• Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
o System operation, maintenance, and capital improvement-related activities.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
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ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING AND

RECORDKEEPING REQUIREMENTS
Table of Contents

1. Notification Requirements......................................................................................... E1-3

1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services ...................................................................................... E1-3

1.2. Spill Notification Information........................................................................... E1-4

1.3. Notification of Spill Report Updates................................................................ E1-4

2. Spill-Specific Monitoring Requirements .................................................................... E1-5

2.1 Spill Location and Spread .............................................................................. E1-5

2.2 Spill Volume Estimation.................................................................................. E1-5

2.3. Receiving Water Monitoring ............................................................................E1-5

2.4. Safety and Access Exceptions ........................................................................E1-8

3. Reporting Requirements ............................................................................................E1-8

3.1. Reporting Requirements for Individual Category 1 Spill Reporting .................E1-8

3.2. Reporting Requirements for Individual Category 2 Spill Reporting ...............E1-12

3.3. Monthly Certified Spill Reporting for Category 3 Spills..................................E1-14

3.4. Monthly Certified Spill Reporting for Category 4 Spills..................................E1-16

3.5. Amended Certified Spill Reports for Category 3 Spills ..................................E1-16

3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills .............E1-16

3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” ................................................................................................E1-16

3.8. Electronic Sanitary Sewer System Service Area Boundary Map...................E1-17

3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)..................................................................E1-17

3.10. Sewer System Management Plan Audit Reporting Requirements ................E1-19

3.11. Sewer System Management Plan Reporting Requirements .........................E1-19

4. Recordkeeping Requirements .................................................................................E1-20

4.1. Recordkeeping Time Period..........................................................................E1-20

4.2. Availability of Documents ..............................................................................E1-20

4.3. Spill Reports..................................................................................................E1-20

4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills .......E1-21

4.5. Sewer System Telemetry Records................................................................E1-22

4.6. Sewer System Management Plan Implementation Records .........................E1-22

4.7. Audit Records................................................................................................E1-23

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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4.8. Equipment Records.......................................................................................E1-23

4.9. Work Orders..................................................................................................E1-23

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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ATTACHMENT E1– NOTIFICATION, MONITORING, REPORTING AND RECORDKEEPING

REQUIREMENTS
The Notification Requirements (section 1), Spill-specific Monitoring Requirements (section 2), Reporting Requirements (section 3) and Recordkeeping Requirements (section 4) in this Attachment are pursuant to Water Code section 13267 and section 13383, and are an enforceable component of this General Order. For the purpose of this General Order, the term:
• Notification means the notifying of appropriate parties of a spill event or other activity. • Spill-specific Monitoring means the gathering of information and data for a specific spill event to be reported or kept as records.
• Reporting means the reporting of information and data into the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. • Recordkeeping means the maintaining of information and data in an official records storage system.

Failure to comply with the notification, monitoring, reporting and recordkeeping requirements in this General Order may subject the Enrollee to civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement.

Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional Water Boards) and the State Water Resources Control Board (State Water Board) to collect sanitary sewer spill information for each spill event and make this information available to the public. Sanitary sewer spill information for each spill event includes but is not limited to: Enrollee contact information for each spill event, spill cause, estimated spill volume and factors used for estimation, location, date, time, duration, amount discharged to waters of the State, response and corrective action(s) taken.

1. NOTIFICATION REQUIREMENTS

1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services
Per Water Code section 13271, for a spill that discharges in or on any waters of the State, or discharges or is deposited where it is, or probably will be, discharged in or on any waters of the State, the Enrollee shall notify the California Office of Emergency Services and obtain a California Office of Emergency Services Control Number as soon as possible but no later than two (2) hours after:
• The Enrollee has knowledge of the spill; and
• Notification can be provided without substantially impeding cleanup or other emergency measures.

The notification requirements in this section apply to individual spills of 1,000 gallons or greater, from an Enrollee-owned and/or operated laterals, to a water of the State.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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1.2. Spill Notification Information
The Enrollee shall provide the following spill information to the California Office of Emergency Services before receiving a Control Number, as applicable:
• Name and phone number of the person notifying the California Office of Emergency Services;
• Estimated spill volume (gallons);
• Estimated spill rate from the system (gallons per minute); • Estimated discharge rate (gallons per minute) directly into waters of the State or indirectly into a drainage conveyance system;
• Spill incident description:
o Brief narrative of the spill event, and
o Spill incident location (address, city, and zip code) and closest cross streets and/or landmarks;
• Name and phone number of contact person on-scene;
• Date and time the Enrollee was informed of the spill event; • Name of sanitary sewer system causing the spill;
• Spill cause or suspected cause (if known);
• Amount of spill contained;
• Name of receiving water body receiving or potentially receiving discharge; and • Description of water body impact and/ or potential impact to beneficial uses.

1.3. Notification of Spill Report Updates
Following the initial notification to the California Office of Emergency Services and until such time that the Enrollee certifies the spill report in the online CIWQS Sanitary Sewer System Database, the Enrollee shall provide updates to the California Office of Emergency Services regarding substantial changes to:
• Estimated spill volume (increase or decrease in gallons initially estimated); • Estimated discharge volume discharged directly into waters of the State or indirectly into a drainage conveyance system (increase or decrease in gallons initially estimated); and
• Additional impact(s) to the receiving water(s) and beneficial uses.

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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2. SPILL-SPECIFIC MONITORING REQUIREMENTS

2.1 Spill Location and Spread
The Enrollee shall visually assess the spill location(s) and spread using photography, global positioning system (GPS), and other best available tools. The Enrollee shall document the critical spill locations, including:
• Photography and GPS coordinates for:
o The system location where spill originated.

For multiple appearance points of a single spill event, the points closest to the spill origin.
• Photography for:
o Drainage conveyance system entry locations,
o The location(s) of discharge into surface waters, as applicable, o Extent of spill spread, and
o The location(s) of clean up.

2.2 Spill Volume Estimation
To assess the approximate spill magnitude and spread, the Enrollee shall estimate the total spill volume using updated volume estimation techniques, calculations, and documentation for electronic reporting. The Enrollee shall update its notification and reporting of estimated spill volume (which includes spill volume recovered) as further information is gathered during and after a spill event.

2.3. Receiving Water Monitoring

2.3.1. Receiving Water Visual Observations
Through visual observations and use of best available spill volume-estimating techniques and field calculation techniques, the Enrollee shall gather and document the following information for spills discharging to surface waters:
• Estimated spill travel time to the receiving water;
• For spills entering a drainage conveyance system, estimated spill travel time from the point of entry into the drainage conveyance system to the point of discharge into the receiving water;
• Estimated spill volume entering the receiving water; and • Photography of:
o Waterbody bank erosion,
o Floating matter,
o Water surface sheen (potentially from oil and grease),

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o Discoloration of receiving water, and
o Impact to the receiving water.

2.3.2. Receiving Water – Water Quality Sampling and Analysis For sewage spills in which an estimated 50,000 gallons or greater are discharged into a surface water, the Enrollee shall conduct the following water quality sampling no later than 18 hours after the Enrollee’s knowledge of a potential discharge to a surface water:
• Collect one water sample, each day of the duration of the spill, at:
o The DCS-001 location as described in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment, if sewage discharges to a surface water via a drainage conveyance system; and/or
o Each of the three receiving water sampling locations in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment;
If the receiving water has no flow during the duration of the spill, the Enrollee must report “No Sampling Due To No Flow” for its receiving water sampling locations.

The Enrollee shall analyze the collected receiving water samples for the following constituents per section 2.3.3 (Water Quality Analysis Specifications) of this Attachment:
• Ammonia, and
• Appropriate bacterial indicator(s) per the applicable Basin Plan water quality objectives, including one or more of the following, unless directed otherwise by the Regional Water Board:
o Total Coliform Bacteria
o Fecal Coliform Bacteria
o E-coli
o Enterococcus
Dependent on the receiving water(s), sampling of bacterial indicators shall be sufficient to determine post-spill (after the spill) compliance with the water quality objectives and bacterial standards of the California Ocean Plan or the California Inland Surface Water Enclosed Bays, and Estuaries Plan, including the frequency and/or number of post-spill receiving water samples as may be specified in the applicable plans.

The Enrollee shall collect and analyze additional samples as required by the applicable Regional Water Board Executive Officer or designee.

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2.3.3. Water Quality Analysis Specifications
Spill monitoring must be representative of the monitored activity (40 Code of Federal Regulations section 122.41(j)(1)).

Sufficiently Sensitive Methods
Sample analysis must be conducted according to sufficiently sensitive test methods approved under 40 Code of Federal Regulations Part 136 for the sample analysis of pollutants. For the purposes of this General Order, a method is sufficiently sensitive when the minimum level of the analytical method approved under 40 Code of Federal Regulations Part 136 is at or below the receiving water pollutant criteria.

Environmental Laboratory Accreditation Program-Accredited Laboratories The analysis of water quality samples required per this General Order must be performed by a laboratory that has accreditation pursuant to Article 3 (commencing with section 100825) of Chapter 4 of Part 1 of Division 101 of the Health and Safety Code. (Water Code section 13176(a).) The State Water Board accredits laboratories through its Environmental Laboratory Accreditation Program (ELAP).

2.3.4. Receiving Water Sampling Locations
The Enrollee shall collect receiving water samples at the following locations.

Sampling of Flow in Drainage Conveyance System (DCS) Prior to Discharge Sampling
Location Sampling Location Description
DCS-001 A point in a drainage conveyance system before the drainage conveyance system flow discharges into a receiving water.

Receiving Surface Water Sampling (RSW)1
Sampling
Location Sampling Location Description
RSW-001
Point of Discharge
A point in the receiving water where sewage initially enters the receiving water.

RSW-001U:

Upstream of Point
of Discharge
A point in the receiving water, upstream of the point of sewage discharge, to capture ambient conditions absent of sewage discharge impacts.

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Sampling
Location Sampling Location Description
RSW-001D:

Downstream of
Point of Discharge
A point in the receiving water, downstream of the point of sewage discharge, where the spill material is fully mixed with the receiving water.
1 The Enrollee must use its best professional judgment to determine the upstream and downstream distances based on receiving water flow, accessibility to upstream/downstream waterbody banks, and size of visible sewage plume.

2.4. Safety and Access Exceptions
If the Enrollee encounters access restrictions or unsafe conditions that prevents its compliance with spill response requirements or monitoring requirements in this General Order, the Enrollee shall provide documentation of access restrictions and/or safety hazards in the corresponding required report.

3. REPORTING REQUIREMENTS
All reporting required in this General Order must be submitted electronically to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov), unless specified otherwise in this General Order. Electronic reporting may solely be conducted by a Legally Responsible Official or Data Submitter(s) previously designated by the Legally Responsible Official, as required in section 5.8 (Designation of Data Submitters) of this General Order.

The Enrollee shall report any information that is protected by the Homeland Security Act, by email to [email protected], with a brief explanation of the protection provided by the Homeland Security Act for the subject report to be protected from unauthorized disclosure and/or public access, and for official Water Board regulatory purposes only.

3.1. Reporting Requirements for Individual Category 1 Spill Reporting

3.1.1. Draft Spill Report for Category 1 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 1 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.

The Draft Spill Report must, at minimum, include the following items:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;

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5. Estimated spill start date and time;

6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;

7. Description, photographs, and GPS coordinates of the system location where the spill originated;
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

8. Estimated total spill volume exiting the system;

9. Description and photographs of the extent of the spill and spill boundaries;

10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system;

11. Description and photographs of all discharge point(s) into the surface water;

12. Estimated spill volume that discharged to surface waters; and

13. Estimated total spill volume recovered.

3.1.2. Certified Spill Report for Category 1 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for Category 1 spills, to the online CIWQS Sanitary Sewer System Database.

Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.

The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.1.1 (Draft Spill Report for Category 1 Spills) above:

1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;

2. Spill end date and time;

3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;

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4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

5. System failure location (for example, main, lateral, pump station, etc.);

6. Description of the pipe material, and estimated age of the pipe material, at the failure location;

7. Description of the impact of the spill;

8. Whether or not the spill was associated with a storm event;

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;

11. Spill response completion date;

12. Detailed narrative of investigation and investigation findings of cause of spill;

13. Reasons for an ongoing investigation (as applicable) and the expected date of completion;

14. Name and type of receiving water body(s);

15.Description of the water body(s), including but not limited to:
o Observed impacts on aquatic life,
o Public closure, restricted public access, temporary restricted use, and/or posted health warnings due to spill,
o Responsible entity for closing/restricting use of water body, and o Number of days closed/restricted as a result of the spill.

16.Whether or not the spill was located within 1,000 feet of a municipal surface water intake; and

17. If water quality samples were collected, identify sample locations and the parameters the water quality samples were analyzed for. If no samples were taken, Not Applicable shall be selected.

3.1.3. Spill Technical Report for Individual Category 1 Spill in which 50,000 Gallons or Greater Discharged into a Surface Water
For any spill in which 50,000 gallons or greater discharged into a surface water, within 45 calendar days of the spill end date, the Enrollee shall submit a Spill Technical Report to the online CIWQS Sanitary Sewer System Database. The Spill Technical Report, at minimum, must include the following information:

1. Spill causes and circumstances, including at minimum:
o Complete and detailed explanation of how and when the spill was discovered;

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o Photographs illustrating the spill origin, the extent and reach of the spill, drainage conveyance system entrance and exit, receiving water, and post-cleanup site conditions;
o Diagram showing the spill failure point, appearance point(s), the spill flow path, and ultimate destinations;
o Detailed description of the methodology employed, and available data used to calculate the discharge volume and, if applicable, the recovered spill volume; o Detailed description of the spill cause(s);
o Description of the pipe material, and estimated age of the pipe material, at the failure location;
o Description of the impact of the spill;
o Copy of original field crew records used to document the spill; and o Historical maintenance records for the failure location.

2. Enrollee’s response to the spill:
o Chronological narrative description of all actions taken by the Enrollee to terminate the spill;
o Explanation of how the Sewer System Management Plan Spill Emergency Response Plan was implemented to respond to and mitigate the spill; and o Final corrective action(s) completed and a schedule for planned corrective actions, including:
▪ Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable,
▪ Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences, and ▪ Necessary modifications to the Emergency Spill Response Plan to incorporate lessons learned in responding to and mitigating the spill.

3. Water Quality Monitoring, including at minimum:
o Description of all water quality sampling activities conducted; o List of pollutant and parameters monitored, sampled and analyzed; as required in section 2.3 (Receiving Water Monitoring) of this Attachment; o Laboratory results, including laboratory reports;
o Detailed location map illustrating all water quality sampling points; and o Other regulatory agencies receiving sample results (if applicable).

4. Evaluation of spill impact(s), including a description of short-term and long-term impact(s) to beneficial uses of the surface water.

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3.1.4. Amended Certified Spill Reports for Individual Category 1 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.

The Enrollee shall certify the amended report.

After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.

3.2. Reporting Requirements for Individual Category 2 Spill Reporting

3.2.1. Draft Spill Report for Category 2 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 2 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.

The Draft Spill Report must, at minimum, include the following items:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;

5. Estimated spill start date and time;

6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;

7. Description, photographs, and GPS coordinates of the system location where the spill originated;
If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

8. Estimated total spill volume exiting the system;

9. Description and photographs of the extent of the spill and spill boundaries;

10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system;

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o Estimated spill volume discharged to a groundwater infiltration basin or facility, if applicable; and

11. Estimated total spill volume recovered.

3.2.2. Certified Spill Report for Category 2 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for the Category 2 spill, to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov). Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.

The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.2.1 (Draft Spill Report for Category 2 Spills) above:

1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;

2. Spill end date and time;

3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;

4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

5. System failure location (for example, main, pump station, etc.);

6. Description of the pipe/infrastructure material, and estimated age of the pipe material, at the failure location;

7. Description of the impact of the spill;

8. Whether or not the spill was associated with a storm event;

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;

11. Spill response completion date;

12. Detailed narrative of investigation and investigation findings of cause of spill;

13. Reasons for an ongoing investigation (as applicable) and the expected date of completion; and

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14. Whether or not the spill was located within 1,000 feet of a municipal surface water intake.

3.2.3. Amended Certified Spill Reports for Individual Category 2 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.

The Enrollee shall certify the amended report.

After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.

3.3. Monthly Certified Spill Reporting for Category 3 Spills The Enrollee shall report and certify all Category 3 spills to the online CIWQS Sanitary Sewer System Database within 30 calendar days after the end of the month in which the spills occurred. (For example, all Category 3 spills occurring in the month of February shall be reported and certified by March 30th). After the Legally Responsible Official certifies the spills, the online CIWQS Sanitary Sewer System Database will issue a spill event identification number for each spill.

The monthly reporting of all Category 3 spills must include the following items for each spill:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;

5. Estimated spill start date and time;

6. Description, photographs, and GPS coordinates where the spill originated:
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

7. Estimated total spill volume exiting the system;

8. Description and photographs of the extent of the spill and spill boundaries;

9. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry locations(s); o Estimated spill volume fully recovered from the drainage conveyance system; and

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o Estimated spill volume discharged to a groundwater infiltration basis or facility, if applicable.

10. Estimated total spill volume recovered;

11. Description of the spill event destination(s), including GPS coordinates, if available, that represent the full spread and reaches of the spill;

12. Spill end date and time;

13. Description of how the spill volume estimations were calculated, including, at minimum:
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, on-going spill rate at time of arrival (if applicable), and the spill end time;

14. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

15. System failure location (for example, main, pump station, etc.);

16. Description of the pipe/infrastructure material, and estimated age of the pipe/infrastructure material, at the failure location;

17. Description of the impact of the spill;

18. Whether or not the spill was associated with a storm event;

19. Description of spill response activities including description of immediate spill containment and cleanup efforts;

20. Description of spill corrective actions, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of the major milestones for those steps; including, at minimum:
o Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable, and
o Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences at the same spill event location, including:
▪ Adjusted schedule/method of preventive maintenance,
▪ Planned rehabilitation or replacement of sanitary sewer asset, ▪ Inspected, repaired asset(s), or replaced defective asset(s), ▪ Capital improvements,
▪ Documentation verifying immediately implemented system modifications and operating/maintenance modifications,
▪ Description of spill response activities,

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▪ Spill response completion date, and
▪ Ongoing investigation efforts, and expected completion date of investigation to determine the full cause of spill;

21. Detailed narrative of investigation and investigation findings of cause of spill.

3.4. Monthly Certified Spill Reporting for Category 4 Spills The Enrollee shall report and certify the estimated total spill volume exiting the sanitary sewer system, and the total number of all Category 4 spills to the online CIWQS Sanitary Sewer System Database, within 30 calendar days after the end of the month in which the spills occurred.

3.5. Amended Certified Spill Reports for Category 3 Spills Within 90 calendar days of the certified Spill Report due date, the Enrollee may update or add additional information to a certified Spill Report by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The Enrollee shall certify the amended report.

After 90 calendar days, the Legally Responsible Official shall contact the State Water Board at [email protected] to request to amend a certified Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the 90-day timeframe for amending the certified Spill Report, as provided above.

3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills For all Category 4 spills and spills from its owned and/or operated laterals that are caused by a failure or blockage in the lateral and that do not discharge to a surface water, the Enrollee shall:
• Maintain records per section 4.4. of this Attachment; The Enrollee shall provide records upon request by State Water Board or Regional Water Board staff.
• Annually upload and certify a report, in an appropriate digital format, of all recordkeeping of spills to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occurred.

A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section 3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.

3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills”
If either (1) no spills occur during a calendar month or (2) only Category 4, and/or Enrollee-owned and/or operated lateral spills (that do not discharge to a surface water) occur during a calendar month, the Enrollee shall certify, within 30 calendar days after

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the end of each calendar month, either a “No-Spill” certification statement, or a “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” certification statement, in the online CIWQS Sanitary Sewer System Database, certifying that there were either no spills, or Category 4 and/or Non-Category 1 Lateral Spills that will be reported annually (per section 3.6 of this Attachment) for the designated month.

If a spill starts in one calendar month and ends in a subsequent calendar month, and the Enrollee has no further spills of any category, in the subsequent calendar month, the Enrollee shall certify “no-spills” for the subsequent calendar month.

If the Enrollee has no spills from its systems during a calendar month, but the Enrollee voluntarily reported a spill from a private lateral or a private system, the Enrollee shall certify “no-spills” for that calendar month.

If the Enrollees has spills from its owned and/or operated laterals during a calendar month, the Enrollee shall not certify “no spills” for that calendar month.

3.8. Electronic Sanitary Sewer System Service Area Boundary Map The Legally Responsible Official shall submit, to the State Water Board, an up-to-date electronic spatial map of its sewer system service area boundaries. The map must be in accordance with section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order and the specification provided on the statewide Sanitary Sewer Systems program website. The map must include the location of wastewater treatment facility(ies) that treats the sewer system waste, if in the same sewer service boundary.

By the Effective Date of this General Order, specifications for the electronic sanitary sewer service area boundary map format will be provided on the statewide Sanitary Sewer Systems Order program website.

3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)
A new Enrollee shall complete and submit its first certified Annual Report into the online CIWQS Sanitary Sewer System Database, within 30 days of obtaining a CIWQS account; Subsequent Annual Reports are due by April 1 of each year.

All enrollees shall update their previous year’s Annual Report, by April 1 of each year after the Effective Date of this General Order, for each calendar year (January 1 through December 31).

The Annual Report must be entered directly into the online CIWQS Sanitary Sewer System Database. The Enrollee’s Legally Responsible Official shall certify the Annual Report as instructed in CIWQS;
The Annual Report must address, and update as applicable, the following items:
• Population served;

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• Updated sewer system service area boundary map, if service area boundary has changed from original map submitted per section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order; • Number of system operation and maintenance staff:
o Entry level (less than two years of experience),
o Journey level (greater than two years of experience), o Supervisory level, and
o Managerial level;
• Number of operation and maintenance staff certified as a certified collection system operator by the California Water Environmental Association (CWEA), with:
o Corresponding number of certified collection system operator grade levels (Grade I, II, III, IV, and V);
• System information:
o Miles of system gravity and force mains,
o Number of upper and lower service laterals connected to system, o Estimated number of upper and lower laterals owned and/or operated by the Enrollee,
o Portion of laterals that is Enrollee’s responsibility, o Average age the major components of system infrastructure, o Number and age of pump stations, and
o Estimated total miles of the system pipeline not accessible for maintenance; • Name and location of the treatment plant(s) receiving sanitary sewer system’s waste;
• Name of satellite sewer system tributaries;
• Number of system’s gravity sewer above or underground crossings of water bodies throughout system;
• Number of force main (pressurized pipe) above or underground crossings of water bodies throughout system;
• Number of siphons used to convey waste throughout the sewer system; • Miles of sewer system cleaned;
• Miles of sewer system video inspected, or comparable (i.e., video closed-circuit television or alternative inspection methods);
• System Performance Evaluation as specified in section 5.11 (System Performance Analysis) of this General Order;
• Major spill causes (for example, root intrusion, grease deposition);

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• System infrastructure failure points (for example, main, pump station, lateral, etc.); • Ongoing spill investigations; and
• Actions taken to address system deficiencies.

3.10. Sewer System Management Plan Audit Reporting Requirements The Enrollee shall submit its Sewer System Management Plan Audit and other pertinent audit information, in accordance with section 5.4 (Sewer System Management Plan Audits) of this General Order, to the online CIWQS Sanitary Sewer System Database by six (6) months after the end of the 3-year audit period.

If a Sewer System Management Plan Audit is not conducted as required: the Enrollee shall:
• Update the online CIWQS Sanitary Sewer System Database and select the justification for not conducting the Audit; and
• Notify its corresponding Regional Water Board (see Attachment F (Regional Water Quality Control Board Contact Information)) of the justification for the lapsed requirements.

The Enrollee’s reporting of a justification for not conducting a timely Audit does not justify non-compliance with this General Order. The Enrollee shall:
• Submit the late Audit as required in this General Order; and • Comply with subsequent Audit requirements and due dates corresponding with the original audit cycle.

3.11. Sewer System Management Plan Reporting Requirements For an Existing Enrollee previously regulated by Order 2006-0003-DWQ: Within every six (6) years after the required due date of its last Plan Update, the Legally Responsible Official shall upload and certify a local governing entity-approved Sewer System Management Plan Update to the online CIWQS Sanitary Sewer System Database. If the electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its updated Sewer System Management Plan posted on its own website.

Order 2006-0003-DWQ required each enrollee to develop its initial Sewer System Management Plan per the following schedule, with required Plan updates at a frequency of 5-years thereafter:

Systems serving populations: Greater than 100,000: May 2, 2009 Between 100,000 and 10,000: August 2, 2009
Between 10,000 and 2,500: May 2, 2010
Less than 2,500: August 2, 2010

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This Order carries forth the previously-required Plan Update schedule per Order 2006-0003-DWQ. Per the six-year Plan Update frequency required in this Order, the Enrollee shall upload and certify its first Plan Update, to the online CIWQS Sanitary Sewer System Database by the following due dates, with subsequent Plan Updates at the frequency of six years thereafter:

Systems serving populations: Greater than 100,000: May 2, 2025 Between 100,000 and 10,000: August 2, 2025
Between 10,000 and 2,500: May 2, 2026
Less than 2,500: August 2, 2026
For a New Enrollee: Within twelve (12) months of its Application for Enrollment Approval date, the Legally Responsible Official of a new Enrollee shall upload and certify a local governing entity-approved Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database. If electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its Sewer System Management Plan posted on its own website. The due date for subsequent 6-year Plan updates, is six (6) years from the submittal due date of the new Enrollee’s first Sewer System Management Plan.

4. RECORDKEEPING REQUIREMENTS
The Enrollee shall maintain records to document compliance with the provisions of this General Order, and previous General Order 2006-0003-DWQ as applicable, for each sanitary sewer system owned, including any required records generated by an Enrollee’s contractor(s).

4.1. Recordkeeping Time Period
The Enrollee shall maintain records of documents required in this Attachment, including records collected for compliance with this General Order, and records collected in accordance with previous General Order 2006-0003-DWQ, for five (5) years.

4.2. Availability of Documents
The Enrollee shall make the records required in this General Order readily available, either electronic or hard copies, for review by Water Board staff during onsite inspections or through an information request.

4.3. Spill Reports
The Enrollee shall maintain records for each of the following spill-related events and activities:
• Spill event complaint, including but not limited to records documenting how the Enrollee responded to notifications of spills. Each complaint record must, at a minimum, include the following information:
o Date, time, and method of notification,

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o Date and time the complainant first noticed the spill, if available, o Narrative description of the complaint, including any information the caller provided regarding whether the spill has reached surface waters or a drainage conveyance system, if available,
o Complainant’s contact information, if available, and
o Final resolution of the complaint;
• Records documenting the steps and/or remedial action(s) undertaken by the Enrollee, using all available information, to comply with this General Order, and previous General Order 2006-0003-DWQ as applicable;
• Records documenting how estimate(s) of volume(s) and, if applicable, volume(s) of spill recovered were calculated;
• All California Office of Emergency Services notification records, as applicable; and • Records, in accordance with the Monitoring Requirements in this Attachment.

4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills An Enrollee must maintain the following records for each individual Category 4 spill and for each individual non-Category 1 Enrollee-owned and/or operated lateral spill, and report in accordance to section 3.6 (Annual Certified Spill Reporting of Category 4 and/or Lateral Spills) of this Attachment.

Recordkeeping of Individual Category 4 Spill Information:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Description and GPS coordinates for the system location where the spill originated;

4. Did the spill reach a drainage conveyance system? If Yes:
o Description of drainage conveyance system location,
o Estimated spill volume fully recovered within the drainage conveyance system, and
o Estimated spill volume remaining within the drainage conveyance system;

5. Estimated total spill volume exiting the sanitary sewer system;

6. Spill date and start time;

7. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

8. System failure location (for example, main, pump station, etc.);

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of how the volume estimation was calculated, including, at minimum: