Hermosa Beach City Council
March 24, 2026

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MAINTENANCE OF TENNIS COURTS, BASKETBALL COURTS, PICKLEBALL COURTS, AND

SKATE PARK
Item
No. Item Type Location Description
61 Tennis
Courts
Clark Field
861 Valley Drive To be washed down once a month.

Community Center
710 Pier Avenue
• To be washed down once a
month.
• Plant growth should be
edged so no plant material
(ivy) is on the court surfaces.
62 Pickleball
Courts
Clark Field
861 Valley Drive To be washed down once a month.
63 Basketball
Courts
Clark Field
861 Valley Drive To be washed down once a month.

Edith Rodaway Friendship Park
350 Prospect Avenue To be washed down once a month.

Moondust Parkette
1014 2nd Street
To be swept.

As part of this RFP, Proposer is
encouraged to recommend a
schedule of maintenance for
sweeping the basketball court.

Valley Park
2521 Valley Drive
To be swept.

As part of this RFP, Proposer is
encouraged to recommend a
schedule of maintenance for
sweeping the basketball court.
64 Skate Park Community Center
710 Pier Avenue
• To be washed down once a
month.
• Litter removal.

PLACEMENT OF WOOD CHIPS
Item
No. Location Description
65 Greenbelt Wood chips are to be replaced twice a year and as needed.
66 South Park Wood chips in the play area are to be replaced twice a year.

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3. Office For Inquires and Complaints
The Contractor shall maintain an office at some fixed place and shall maintain a telephone therein, listed in the telephone directory in his/her own name or in the file name by which he/she is commonly known, and shall at all times during the hours between 8:00 AM and 5:00 PM of each working day have a full-time employee at said office for the answering of inquiries and for receiving complaints from the Director of Public Works. The Contractor shall maintain a written log of all complaints, the date thereof, and the action taken pursuant thereto or the reason for non-action. Such a log of complaints shall be open to the inspection of the Director of Public Works.

The Contractor shall make every reasonable effort to respond to complaints on the same day they are received and shall report to the Director of Public Works within twenty-four (24) hours as to the action taken concerning each complaint.

4. Public Relations
Contractor shall, in person or through his/her agent, investigate any complaint, which may concern, or be involved in, the performance of the contract.

Contractor shall report to the Director of Public Works, or designee, the following working day as to the action taken with reference to the complaint and, when necessary, complete a Service Request, which will remain on file at City Hall.

Complaints received before noon shall be answered the same day; complaints received after noon shall be answered the following day.

5. Emergency Call Back
The Contractor shall provide employees and equipment to respond to any after hour emergency, sewer plug or spill. A 24-hour contact phone number shall be provided by the Contractor. Contractor must respond within 30 minutes after being contacted by the City. Contractor must mobilize and have the appropriate personnel and equipment in the City of Hermosa Beach within two (2) hours from when the emergency phone call was received per the base proposal or within one (1) hour from when the emergency phone call was received per the alternative proposal. The emergency may require as Vactor truck and video camera vehicle. This response requirement includes nights, weekends, holidays, and all hours. For proposal purposes, costs for this service shall include all mobilization and hourly costs using a two-man, two-hour minimum service.

6. Damages

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The Contractor shall report without delay any damage to City equipment, City property or private property. The Contractor shall be liable for damages caused by his/her actions. Any repairs and associated cost resulting from Contractor caused damage shall be the responsibility of the Contractor.

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Section 2 Description of Work Items
General Maintenance
The following details pertain to landscape maintenance of all City parks, parkettes, facilities, medians, planters, and parkways. It is the Contractor’s responsibility to visit each site to determine and verify all estimates. The City will not be responsible for any errors or omissions in the estimates. The Contractor shall ask the City for resolution of Questions in this section before submitting a proposal.

1. Turf
a. Care
All turf areas shall be maintained at a mowing height of one (1) inch to one and onehalf (1½) inches. Turfs shall be mowed once a week. During heavy growth seasons or for special events, extra mowing may be required by the City, and performed by the Contractor at no additional cost to the City. Turf shall be swept, vacuumed, or otherwise cleaned to maintain a neat appearance at all times. Turf clippings and debris shall be lifted the same day of each mowing, trimming or edging operation and shall be removed from the site as specified in Municipal Code, Chapter 8.44.060.

Contractor shall pay special attention so as to have the turf areas in their best appearance fat all times
Turf shall be over-seeded twice annually in all parks and as needed in the heavily worn areas. See Section titled Over-Seeding. Bare areas shall be re-seeded with a topper; a nontoxic weed control shall be used to keep turf looking aesthetically pleasing after approval of City representative
Contractor shall take special care not to cause any damage to the turf or Greenbelt area with vehicles or mowing equipment. Contractor shall complete repairs immediately after damage occurs.
b. Edging and Trimming
Turf shall be trimmed to the edge of sidewalks, curbs, mow strips, retaining walls, posts, valve boxes, controllers, light standards and any paved surface. Turf shall be kept trimmed to a sufficient distance from sprinkler heads to ensure proper sprinkler coverage and for a distance of eighteen (18) inches from all tree trunks.

Contractor shall exercise care not to injure the tree trunks with mechanical equipment. Contractor shall also keep turf trimmed to a sufficient distance from all valve and quick coupler irrigation boxes.

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1. c. Quarterly Fertilization Treatment
All turf areas shall be fertilized to a minimum of four times a year or greater as is necessary to maintain a healthy appearance and condition. Fertilizer material tags shall be submitted to the City for approval before application. All plants, ground cover, shrubs, and trees shall be fertilized and treated as necessary to maintain a healthy condition and appearance.

Fertilizers shall be mixed to a depth of 3” and replenished at a frequency to maintain an aesthetically pleasing appearance. This is for all plant and flower beddings.
d. Soil Aeration
All turf areas shall be aerated a minimum of two (2) times each year. This minimum aeration will be scheduled for: February 1st to February 28th and August 1st to August 31st. These dates are subject to change at the City’s discretion. Aeration should be accomplished just prior to fertilizer application. The entire turf areas shall be aerated with a self-propelled machine that removes cores of soil 3/4" in diameter by four (4) to six (6) inches long, spaced no more than six (6) inches apart before aerating.
e. Overseeding
Contractor shall over-seed all turf areas twice annually. In addition Contractor shall over-seed the Christmas Tree Lot located at Community Center east turf area the first week of January, each year of the agreement.

Contractor Shall over seed areas that need special care as requested by the Public Works representative.
f. Thatch Removal
Thatch shall be removed with a vertical mower, or its approved equal, once a year coordinated with soil aeration of all turf areas as directed by the City. Care shall be taken to avoid unnecessary or excessive injury to the turf grass stand.

Contractor shall sweep or rake the dislodged thatch from the turf -areas and remove from the park site as specified in Municipal Code, Chapter 8.44.060. After the thatch is removed, turf shall be aerated, fertilized, and watered. This operation shall be coordinated with Section titled Fertilization.

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2. Shrubs, Bushes, and Planters
Shrubs and bushes shall be selectively pruned to a distance of one (1) foot from fences, buildings, driveways, sidewalks, trees, retaining walls and sprinkler heads.

Contractor shall prune where necessary to maintain safe vehicular and pedestrian visibility as directed by the City. Contractor shall provide sufficient landscape detail to maintain an aesthetic and trimmed appearance.
a. Mulch
Planters shall be mulched to a depth of 3” and replenished at a frequency to maintain this depth and an aesthetically pleasing appearance. This includes the Hermosa Avenue medians from 10th Street to 14th Street, Hermosa Avenue center medians from 27th Street to 35th Street, Pier Avenue Planters, City Hall planters, and Community Center planters. Mulch is to be approved by the city representative.

3. Ground Covers
a. Definition
Ground covers are low growing plants that grow in colonies to form a solid mat over the surface of the ground. They spread by rhizomes, stolen or by roots, which form at the nodes of trailing branches that come in contact with the soil. These plants give a flat or two-dimensional effect to the landscape, such as but not limited to, archtotheca, osteopermum, trailing gazania and lantana, ivy, trachelospermum, baccharis, and varieties of ice plant. b. Ground Cover Trimming
Ground cover shall be kept trimmed to the edge of sidewalks, light fixtures, driveways, mow strips, retaining walls and buildings. Ground cover shall be kept one (1) foot from fences, property lines, trees and shrubs. In no case shall ground cover be allowed to climb walls, fences, light fixtures, buildings, shrubs and/or trees unless otherwise approved by the City. c. Turf Care/Edging Coordination
All turf cutting and turf edging will be completed in the same area on the same day. All debris clean-up shall be completed the same day. d. Cultivation

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The open soil between plants shall be regularly cultivated where the planting permits. Contractor shall pay special attention to the maintenance of the flowerbed and planter area. e. Replanting
Replanting will be required to maintain the continuity of the ground cover area, and replacements shall be as approved by the City.

4. Irrigation
a. Inspection
Irrigation should be inspected daily as landscaping maintenance occurs . Any broken sprinklers heads , valve boxes or any other irrigation items shall be repaired immediately when possible. any damaged irrigation shall be communicated to the Public Works representative and entered in the daily log of activities.

Irrigation shall also be inspected for coverage as needed, any deficiencies in coverage from the irrigation system shall be reported to the Public Works representative and entered in the daily log of activities. b. Adjustment
An automatic irrigation system is provided at some sites for the Contractor's use to maintain optimum soil moisture content in order to ensure healthy, vigorous growth but shall not be intended as the only means of irrigation. Manual watering shall be required at all locations where an automatic irrigation system is not provided and shall be done so as to prevent runoff to adjacent streets, sidewalks and gutters Municipal Code, Chapter 8.44.060). Any over spraying of the sprinkler systems on to areas other than intended shall be corrected immediately.

City shall be responsible for properly coordinating the various time clocks and adjusting the various watering schedules to provide adequate water to maintain all planted areas in a thriving condition and so as not to be interfered with by an interruption of electrical power or malfunctioning of the controller or control valves for more than two consecutive days. Contractor shall be required to water by other means if necessary to prevent deterioration of the areas affected. Contractor shall perform all irrigation work so as not to interfere with the public's use of the park facility.

Contractor shall limit the use of water concurrent with the weather situation and to the satisfaction of the City.

Contractor shall make minor adjustment to keep irrigation heads in proper operating condition at all times. Contractor shall adjust irrigation heads as necessary so that all water is directed away from streets, sidewalks and gutters (Municipal Code, Chapter

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8.44.060). Contractor shall report irrigation problems where landscape has been affected by lack of water.

In the event of mandatory water rationing, the Contractor shall reduce water consumption on all landscape areas in accordance with instructions from the City.

5. Infection, Disease, and Pest Control
Contractor shall provide a complete non-pesticide/herbicide solution to insect, disease and pest control as necessary or as directed by the City representative so as to keep plant materials in a healthy condition and free from insects and disease.

Control of rodents, snails, slugs, and sow bugs, by use of traps is permissible.

Contractor shall not use any poisonous materials.

Contractor shall obtain the City's approval forty-eight (48) hours prior to the use of any mechanical or any other method of control.

It is the Contractor’s responsibility to notify the City of any infection or disease of any trees or landscape. The labor and material needed to complete this section is considered normal maintenance, not extra work and no charge to the City.

6. Weed Control
At all locations in the Contract. Complete removal of all weed growth shall be accomplished every week on a continuing basis, as weeds appear and not just once each week. Landscaped areas shall be weeded before any weeds reach four (4) inches in height. For the purpose of this agreement, a weed will be considered as "any undesirable or misplaced plant". Weeds shall be controlled either by hand or mechanical methods.

7. Annual Plantings
Annual plantings refer to adding plants as specified at the specified location to remove dead plans and to replace them with similar plans to maintain the fullness and numbers of plants in the area.

Contractor shall provide one-gallon drought tolerant plants annually for the planters at the City Hall entrance and the raised planter boxes on Hermosa Avenue between 10th and 14th Streets.

Contractor shall provide annual drought tolerant re-planting at the Windmill planters and the Veteran’s Memorial prior to Veterans Day.

8. Replacement of Dead Plant Material

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Contractor shall be responsible for maintaining healthy plant material. Contractor shall be responsible for replacement (equal size) of any plant material, shrubs, bushes which through his/her act or omission dies during the length of this agreement.

9. Sand Play Areas
Play areas covered by sand shall be kept free of weeds, litter, and debris. Sand shall be kept in a reasonably leveled condition as directed by the City to prevent the development of large holes or the exposure of equipment footings or foundations.

Sand areas should be tilled and maintained in a manner so as to minimize the presence of densely compacted conditions. Play areas to be checked daily for broken glass and hazards, which need immediate correction. Sand shavings shall be swept from the adjoining walkways as directed by the City daily. Special care is to be taken in cleaning and maintaining the drinking fountains from sand-related problems and plugs.

Contractor to replenish sand in sand play areas twice a year to maintain level at the designated level.

Sand play areas exist at South Park, Valley Park, Seaview Park and Fort Lots of Fun.

10. Engineered Wood Fibers
South Park
The South Park Engineered Wood Fibers in the playground areas shall be replenished and compacted (2) two times a year per schedule to maintain the surface at the designated level. At no time the depth of the engineered wood Fibers shall be less than 8” after compaction. Additional material shall be added to achieve the standard required depth of the engineered wood fibers.

11. Park Furniture
Park benches, tables, and drinking fountains to be kept clean daily and any damages or graffiti shall be reported to Public Works.

Any stickers shall be removed.

Any damaged park furniture shall be reported to the Public Works representative

12. Barbeques
Barbeques (BBQs) are to be emptied of coals, ash, and litter daily and as needed.

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13. Decomposed Granite
Decomposed Granite areas shall be kept in neat and clean condition, free from weeds and debris. Contractor shall keep low worn areas level by filling in low areas and compacting so as to provide a smooth safe surface. stabilizing agent needs to be applied to all repaired areas. Per manufacturer’s specifications The condition is to be maintained weekly. Contractor will be responsible for minor replacement of decomposed granite not to exceed 10 yards per year.

14. Trash Cans
Trashcans located at all city Parks are to be maintained and emptied once a day 7 days a week including holidays from the month of June through September (summer months). Contractor will be responsible for trash bags and picking up any surrounding trash. Time of pick up is to be coordinated.

15. Sidewalks at Parks
Park Sidewalks are to be swept daily on service days and kept free of debris. Valley Park and South Park are to be swept 7 days a week. The sidewalk area in front of City Hall is to be swept daily.

16. Greenbelt
a. The ice plant along the curbside around the trees and walk paths must be trimmed and maintained within a frequency to present a manicured aesthetic appearance. Curbside areas to be trimmed are not to exceed 18 inches from the curb.
b. All tree branches must be trimmed that may be blocking any of the pathways; dead plants must be removed and replaced in a timely manner. c. Contractor shall be sensitive to the aesthetic nature of the Greenbelt in particular at the street intersection areas and shall provide sufficient detail efforts to produce an enhanced appearance. (This may require the removal and replacement of outdated/overgrown and/or unsightly landscaping.) Note: This activity shall be part of the contract price and not considered extra work.
d. Wood chip replacement.

Contractor will maintain the wood chips on the Greenbelt:

The center walk path must have a minimum depth of three (3) inches of wood chips. The required wood chips are 3” Minus Wood Chips.

Wood chips must be clear of debris, stems, and/or branches that may present a difficulty to pedestrians Wood chips must be 3-Inch shall not exceed a maximum of three inches in length.

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Prior to wood chip installation, ground surface should be leveled with dirt.

Repaired areas to be compacted before wood chips are installed.

Wood chips are to be replenished throughout the entire Greenbelt pathway 2 times a year. The estimate is 400 cubic yards twice a year and as needed, which is estimated to be an additional 200 cubic yards. City Representative will coordinate and approve the same type of dried wood chips that is currently on the Greenbelt pathway.

Mulch or wood chips must be maintained around the base of all trees.

Some areas may require manual weed removal; attention must be given to identifying weeds vs. small plants.

16. Lawn Bowling Green Field
Contractor will provide special care in maintaining the lawn bowling green. In particular:

1. Contractor shall provide a greens mower like or equal to a Scott-Bonner mower. (City staff must approve).

2. Contractor shall mow two times a week (Tuesday and Thursday), diagonally in both directions each day during the growing season. This can be reduced to two times a week diagonally in one direction each day during the dormant season. Mow in alternate diagonals during the dormant season.

3. Verticut once a month diagonally in both directions.

4. Fertilize six (6) times per year.

5. Aerate two (2) times per year. Complete the aeration by spreading and leveling holes and depressions with a top dressing of 30-grade sand.

Contractor is to supply all materials.

6. Use approved weed removal (manual weed removal only).

7. Maintain the sandy ditch around the green.

8. Coordinate work periods with the city representative.

17. Special Care Instructions for Medians and Planters

In addition to the description of general landscape maintenance services provided, special care is needed for the following medians and planters. These locations are listed by their proposal item number.

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Item 28: Medians on Aviation Boulevard, from Pacific Coast Highway to Harper Avenue. This area consists of tree wells and raised asphalt medians requiring litter removal, weeding, and sweeping.

Item 31: Medians on Pacific Coast Highway, from 24th Street to Gould Avenue. This is a raised asphalt median requiring litter removal, sweeping, and weeding.

Item 32: Medians on Pier Avenue, from Hermosa Avenue to Valley Drive. This area has tree grates will require litter removal.

Item 33: Planters on 2nd Street and The Strand require weeding, cultivating, litter removal, and replanting. How often replanting, how many plans Item 36: Planters on Pier Plaza, from Hermosa Avenue to The Strand, have tree grates that will require litter removal.

Item 37: Planters in the alley behind Longfellow Avenue and 30th Place have tree grates requiring litter removal.

18. Ball Field Maintenance Clark Field
a. Baseball/Softball Field Maintenance
Recognizing that the baseball/softball diamonds are high-use facilities and that the proper care and maintenance of these is critical to the safety and well-being of the user-public as well as a deterrent to liability litigation, it is necessary to establish standards to insure adequate playing conditions.

The baseball/softball fields are to be maintained on a daily basis, Monday through Sunday during baseball season from February to July. During the off season, the baseball/softball diamonds shall be maintained on an as-needed basis as determined by the City, normally 2-3 times a week, and coordinated with the slow pitch schedule. This work shall be completed before 12:00 PM. each scheduled day.

Baseball/softball field maintenance includes watering, dragging, filling in sunken areas, and raking all sand areas for debris. For a complete set of specifications on the care and maintenance of baseball/softball diamonds see the special section titled "Care and Maintenance of Baseball and Softball Diamonds." Special mowing is required at the southeast filled as not to use heavy mowing equipment that could damage turf infield.

The responsibility for the condition and maintenance of baseball/softball diamonds shall be as follows:

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A. Contractor’s employee shall be responsible for the areas in which the diamonds are located and shall be charged with the overall responsibility for the condition and maintenance of the diamonds.

This individual shall, on a daily basis, observe the conditions of the diamonds and take those measures necessary to insure the suitability of the diamonds for play. Definition: Suitability for play - A diamond shall be deemed suitable for play when it is smooth, free of debris, ruts, berms and low spots or any unnamed condition deemed hazardous.

B. Contractor’s employee shall meet with the City to inspect each City ball diamond and determine necessary heavy maintenance work to be completed on or before December 1st each year prior to the opening of baseball/softball season. Beginning with the field and turf maintenance the first week of December is mandatory.

C. It shall be the responsibility of the Contractor to notify the City of any heavy maintenance work needed during the pre and playing season.

D. Contractor shall be responsible for the installation of base stakes, pitcher and home plates. Contractor personnel shall be responsible for the burning of foul lines in advance of the playing season.

E. Contractor shall be responsible for supplying all the additional “Ball Field Mix” (infield dirt) to complete the initial heavy maintenance.

This work is to be performed as needed at the proposal cost for supplying an estimated 30 cubic yards of ballfield material. b. Preparation of ball diamond as done by contractor personnel during the regular season February 1st – July 31st
A. Preparation of three diamonds shall be done by the Contractor.

During the baseball season, diamonds must be cared for daily to provide a continuing high standard of condition. Such preparation is described, sequentially, below.

B. Preliminary Watering
Home plate and pitcher’s mound will receive the heaviest watering as these areas get most use during actual playing time. Slightly less water will be applied to 1st, 2nd, and 3rd base areas.

C. Leveling
Using a garden rake with a two-foot metal strip welded to the back, the soil in the batter’s box and pitcher’s mound should be loosened, raked, shaped, leveled and tamped down firmly.

If present, the dimple at the pitcher’s mound shall be maintained at a graduated elevation to 12” above the playing surface with a circumference of eight feet (8').

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Soil, which has been worked away around each base, must be replaced in the proper area and tamped down firmly.
c. Watering
A. The diamond shall be watered thoroughly with the proper amount of water to provide a suitable condition for dragging. As a rule, the appearance of small water bubbles should indicate sufficient watering.

B. In all watering of the diamonds, the correct procedure is to water away from yourself with the hose to the rear. Do not walk on the watered areas.
d. Dragging
A. Ball diamond infields require moisture penetration to prevent a hard, dry condition from developing. It is therefore important that daily dragging be completed to break the crust.

The drag used for this purpose should be a minimum 3' X 4' and have 2/3" protruding spikes.

B. Upon completion of the crust-breaking drag, a smoothing drag shall be undertaken. The drag is similar to a metal foot scraper, constructed of heavy interwoven metal shaped. The size of the drag is 4' X 6'.

C. In all dragging, the correct procedure is to begin in the area of the pitcher’s mound, and drag in overlapping, concentric circles until the entire skinned area is covered. Care should be exercised to prevent build-up of brick dust under the inner edge of the outfield grass causing a raised berm.
c. Periodic Special Maintenance
The daily dragging of the ball diamond is satisfactory within certain limits.

However, after a period of continued maintenance of this type, it becomes necessary to take measures to ensure an even playing surface.

A. A "drag", 5’ wide and 8' long, is used for this operation.

B. The "drag", towed by a pick-up truck or power equipment, is used to cut down high spots, dragging the excess to low areas.

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C. The "drag" includes an adjustable metal cutting blade approximately 5-1/2" wide that can be raised or lowered or set at different angles.

D. This operation will be requested through the City to the Contractor’s supervisor responsible for the area.
d. Inclement Weather Field Maintenance
During the baseball season, both the preparation months of December, January and February and the playing season of February through July, the Contractor must assist in the removal of water from the infields in order to accelerate the drying out process. This could include pumping from the low spots.

19. Soccer Field Maintenance – Valley Park, Clark Field The soccer fields shall be maintained on a daily basis throughout the soccer season of September through December. It is the Contractor’s responsibility to make every effort to bring a field into acceptable condition during periods of intermittent inclement weather.

Bare areas and worn areas shall be leveled prior to seeding as part of the contract as per the direction the city’s representative.

During the off season, the soccer fields shall be maintained on an as-needed basis as specified in the section titled Turf Care.

During the soccer season, all work on soccer fields shall be completed before 2:00 p.m. each day.

Recognizing that soccer fields are a high use facility, and that their proper care and maintenance is critical to the safety and well-being of the user-public, and as a deterrent to liability litigation, it is necessary to establish standards to insure adequate playing conditions.

All soccer fields shall be aerated twice per year. The turf shall be aerated with a selfpropelled machine that removes cores of soil ¾” in diameter by four (4) to six (6) inches long, spaced no more than six (6) inches apart. Soil shall be moist to a depth of at least six (6) inches before aerating. Cores shall be removed from the field during or immediately after aeration.

After completion of the aeration process, Contractor is to top dress the turf area with a top dressing City has approved (Earthworks Clay-Breaker or approved equal) with a machine specifically designed for such operations.

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Contractor shall be responsible for any and all damages to sprinkler heads, piping, valve boxes, etc. during the aeration process, and shall return any damaged components to full operation upon completion of aeration activities.

Contractor’s employee shall, on or before May 1st of each year, meet with City representatives to inspect each soccer field and determine the necessary heavy maintenance work to be completed prior to the opening of the soccer season.

It shall be the responsibility of the City to make arrangements with the Contractor for the heavy maintenance deemed necessary (leveling, aeration, fertilization, seed planting, etc.). The City shall direct the Contractor as to the type and application of all turf seeding, if required.

It shall be the responsibility of the Contractor to notify the City of any heavy maintenance work needed during the playing season. Contractor is responsible for all material necessary to complete this task

20. Maintenance of Tennis Courts, Basketball Courts, Pickleball Courts, and Skate Park
Contractor shall wash down all tennis courts and the skateboard park using a water broom at the Community Center on the first Tuesday of every month between the hours of 7:00 a.m. and noon. Clark Field tennis courts, basketball courts, and pickleball courts are to be washed down using a water broom the first Monday of every month.

Water outlets are provided at each of the tennis court areas. City will provide low flow water wands. Courts may require vacuuming if water restrictions are mandated. The basketball courts at Moondust Park and Valley Park are to be swept twice a month

21. Tree Maintenance
Trees are divided into three categories: park trees, median trees, and downtown trees.

All trees are to be trimmed annually except those which are over 25’ (twenty-five feet) tall which are trimmed every two years. Eucalyptus trees over 25,’ however, must be trimmed annually. Coral trees must be inspected every six (6) months and trimmed as necessary. An inspection alongside City staff must be made annually to determine the extent of trimming necessary for all trees. Trimming should be done as necessary for safety.

Contractor is responsible for furnishing, supplying and performing tree staking. All trees requiring staking shall be securely staked at all times with a stake and secured to the stake with ties. Tree ties shall be inspected regularly to ensure against girdling and abrasion. Contractors are to inspect trees and notify the City of any diseased or hazardous conditions.

The City representative shall be notified and must approve any tree trimming. All trees are to be shaped trimmed and pruned to the highest arboricultural standards

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as directed by Contractors certified Arborist. Trees less than 25 feet to be trimmed a minimum of once a year. Any dead or damaged branches shall be removed back to a lateral branch. No stubs will be permitted. Contractor shall restrict growth through pruning to maintain safe road visibility, vehicle and pedestrian clearance, equipment accessibility, and to prevent or eliminate hazardous situations.

Contractor is responsible for trimming all trees in all City parks and medians within the life of this agreement, in a time frame that is horticulturally correct for the best growth and maintenance of the trees. All tree trimming must begin the first week of October and be completed by January 31st. Park tree trimming scheduled must be completed once started and cannot be delayed unless approved by Public Works Superintendent. There will be no exception for not completing tree trimming within the allowed months. Trees not trimmed will be deducted from payment.

Contractor is responsible for replacing any tree damaged due to Contractor negligence. Contractor shall be responsible for removing all dead trees including stump grinding. Stump grinding must be coordinated within 5 days of tree removal Planting of new trees will be negotiated as extra work.

All tree branches shall be maintained to a height of thirteen (13) feet above street level for vehicle safety and sight distance, in addition to providing clearance for sidewalk areas at a minimum of 10 feet. Contractor shall comply within two (2) calendar days after the City requests said work.

All trees 25’ and under are to be trimmed by the Contractor as part of the regular/annual maintenance routine for parks, medians, and downtown areas.

Below are specifications for park trees and median/parkway trees. a. Park Trees
Eucalyptus trees shall be trimmed, laced, sized, or reduced as needed annually. An inspection alongside City staff must be made annually to determine the extent of trimming necessary for these trees.

All other park trees greater than 25’ (twenty feet) shall be trimmed, laced, sized, or reduced as needed per the following schedules:
1st Fiscal Year July 1, 2022 to June 30, 2023
Community Center Complex
Valley Park
Edith Rodaway Friendship Park
Sea View Parkette
Fort Lots-of-Fun
Moondust Parkette
Greenwood Park
Bicentennial Park

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Scout Parkette
Ardmore Park
2nd Fiscal Year July 1, 2023 to June 30, 2024
Greenbelt
Clark Stadium
Kay Etow Park
Ingleside Park
Noble Park
South Park
Sand Hill Parkette
3rd Fiscal Year July 1, 2024 to June 30, 2025
Community Center
Valley Park
Edith Rodaway Friendship Park
Sea View Parkette
Fort Lots-of-Fun
Moon Dust Park
Greenwood Park
Bicentennial Park
Scout Parkette
Ardmore Park
4th Fiscal Year July 1, 2025 to June 30, 2026
Greenbelt
Clark Stadium
Kay Etow Park
Ingleside Park
Noble Park
South Park
Sand Hill Parkette

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b. Median/Parkway Trees
Median trees shall be trimmed, laced, sized, or reduced each year of the agreement. The Public Works Superintendent must approve all work timeframes.

Location Number
of Trees
14th Street at The Strand 6
14th Street at the Jarvis Memorial 2
15th Street at The Strand 6
16th Street – Walk Street 4
18th Street – Walk Street 5
22nd Street at The Strand 14
2nd Street at The Strand 12
Aviation Boulevard, from Harper west to Pacific Coast
Highway
60 Gould Avenue/ Gould Terrace, from Pacific Coast Highway to Ardmore Avenue
24 Hermosa Avenue, from Herondo Street north to 35th Street, excluding the downtown area
135
Herondo Street, from Valley Drive west to Hermosa Avenue 17 Parking Structure at Hermosa Avenue and 13th Street 4
Upper Pier Avenue, from Valley Drive west to Hermosa Avenue All Lower Pier Avenue, from Hermosa Avenue west to The Strand 16 Palm Trees
Hermosa Avenue, from Herondo Street to 35th Street All

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Note:

1. All palm trees will be trimmed to a 180° (degrees) cut and will be skinned as needed once per year.

2. All other trees will be trimmed, laced, sized, and shaped once per year.

3. All quantities are approximate.
c. Tree Removal
The Contractor shall remove all dead, and trees as directed. This activity shall be part of the contract price and not considered extra work. The City requires the Contractor to provide a Certified Arborist report before removing any trees. d. Tree Fertilization
Palm trees in the downtown area and the medians on Hermosa Avenue are to be fertilized 4 times per year.

APPROVE FIRST AMENDMENT TO

MAINTENANCE SERVICES AGREEMENT

FOR ON-CALL LANDSCAPE

MAINTENANCE SERVICES WITH

MERCHANTS LANDSCAPE SERVICES,
INC.

MARCH 24, 2026

Background
May 24, 2022, Council awarded a 4-
year agreement to Merchants
Landscape Services, Inc.
 Contract expires June 30, 2026.
 Option to extend 1 additional year.
 Scope includes landscape
maintenance and tree care.

Discussion
 Staff solicited and negotiated new rates with Merchants.  Increases to cover higher labor costs, cost of materials, arborist services, and cost of tree removals.
 All other line items increased at 3%.
 Proposed increase in total base contract amount by
$623,663, and the total contract amount from $2,173,789 to $2,797,452.
 Seeking increase in annual project contingency from
$65,000 to $100,000.

Discussion
 Staff is actively reviewing and
updating the scope of work for tree
care and landscape services.
 New Requests for Proposals (RFP)
are anticipated soon.

Recommendations

1. Determine First Amendment to Maintenance Services with Merchants Landscape Services, Inc. is exempt from the California Environmental Quality Act pursuant to Section 15378 (b)(5) (administrative activities);

2. Approve First Amendment to agreement with Merchants Landscape Services, Inc. for On-call Landscape Maintenance Services, extending contract term to June 30, 2027, increasing total base contract amount by $623,663, from $2,173,789 to $2,797,452;

3. Authorize Director of Public Works to increase annual project contingency from $65,000 to $100,000 per year for Fiscal Year (FY) 26-27; and

4. Authorize City Manager to execute the proposed amendment, approve minor non-substantive modifications if necessary, and execute all related documents, with the City Clerk attesting to the agreement subject to approval by the City Attorney.

City of Hermosa Beach | Page 1 of 10
Meeting Date: March 24, 2026
Staff Report No. 26-PD-007
Honorable Mayor and Members of the Hermosa Beach City Council

INFORMATIONAL REPORT ON THE COST EVAULATION AND STAFFING MODELS

TO INCREASE PUBLIC SAFETY PRESENCE ON THE STRAND, BEACH, AND PARKS
Informational items are for discussion only. No action will be taken. A Council majority may request an action item to return at a future meeting. (Police Chief Landon Phillips)
Recommended Action:

Staff recommends City Council receive an informational report on the cost evaluation and staffing models to increase public safety presence on the Strand, the beach, and City parks, and provide direction, if so desired.

Executive Summary:

As directed by City Council, staff presents this informational report containing four different options to boost the City of Hermosa Beach’s public safety presence on the Strand, beach, and its parks. Options include overtime assignments to current personnel, utilizing contracted code enforcement officers, the appropriation of a Park Ranger position, and making no changes to its current operations. Support from a majority of Council would be needed for an action item to return at a future meeting.

Background:

The Hermosa Beach Strand is a heavily utilized public space shared by pedestrians, cyclists, skaters, and visitors throughout the year. An ongoing concern raised by residents involves the operation of electric bicycles (e-bikes), particularly complaints regarding speeding and reckless riding behavior that may pose safety risks to pedestrians.

Under the current Hermosa Beach Municipal Code 12.20.230, any wheeled equipment operated under electrical power is prohibited on the Strand, though they are permitted if operated solely by pedal power. This policy reflects a compromise intended to balance access and safety; however, it has also created practical enforcement challenges.

Determining whether an e-bike is being powered electrically versus pedaled can be subjective, momentary, and difficult to clearly articulate, particularly in contested enforcement situations or administrative hearings.

City of Hermosa Beach | Page 2 of 10
The Hermosa Beach Police Department (HBPD) has addressed Strand-related issues through periodic enforcement operations and directed patrols, focusing on education, warnings, and selective citation. While these efforts have produced short-term compliance, maintaining constant patrol presence on the Strand is not an efficient use of sworn police resources, given broader citywide public-safety demands. Additionally, while resident complaints indicate quality-of-life and safety concerns, there is limited data supporting the need for daily or continuous enforcement on the Strand.

Past Council Actions
Meeting Date Description
October 28, 2025
Informational Item requested by Councilmember Ray Jackson and Mayor Pro Tem Detoy for assessment of cost, staffing, operational requirements for the Police Department to
establish a more consistent and visible presence along the Strand, beach, and parks. Designated officers focused on visibility, proactive engagement, education, and enforcement in our most heavily used public spaces.

December 9, 2025
Informational Item requested by Mayor Rob Saemann and
Councilmember Michael Keegan for discussion of contract officers as discussed at the Safety Forum.

January 27, 2026
Informational Item requested by Councilmember Dean
Francois and Councilmember Michael Keegan Discussion of Police Department resources that have been devoted to safety on the Strand and plan for future allocation of these resources on the Strand.

Analysis:

As part of the regular weekly operations, the Police Department focuses enforcement efforts in impacted areas throughout the City based on crime and traffic collision data. In the last several years, the Police Department has done multiple directed enforcement operations focusing on e-bikes throughout the City, and at times on the Strand specifically.

In 2025, HBPD conducted 21 traffic enforcement operations. Twelve (12) of those operations were staffed by officers who were working their regular shift and/or overtime.

Nine (9) of those operations were funded by Office of Traffic Safety (OTS) grants and officers worked on an overtime basis. During these operations, officers issued 267 citations, impounded 10 vehicles, and impounded 11 e-bikes. Eleven (11) of the total operations included e-bike enforcement which included enforcement on the Strand.

From January 1, 2026, through March 10, 2026, HBPD conducted 17 traffic enforcement operations. Seven (7) of those operations were staffed with officers who were working their regular shifts and four (4) of those operations had officers who were working overtime. Six (6) of these operations were funded by OTS grants and officers worked on

City of Hermosa Beach | Page 3 of 10
an overtime basis. Nine (9) of these operations were specific to e-bike enforcement on the Strand. During those 17 traffic enforcement operations, officers issued 167 citations and impounded 2 e-bikes. 105 of those citations were issued for bike and e-bike violations on the Strand.

HBPD has reviewed several enforcement options to address concerns raised by Councilmembers and the community. While there are concerns in public areas, such as the beach and parks, the emphasis is for enforcement on the Strand. As Police Officers and Community Service Officers (CSOs) are busy with regular duties throughout the city, it would be a disservice to redirect those resources to focus on the Strand and other public spaces.

In response, staff presents four different proposals, analyzing the benefits and drawbacks of each to help combat these concerns. The first option would be to utilize Hermosa Beach Police Officers and CSOs on an overtime basis to be dedicated to engagement, education and enforcement in public areas. A second option would be to hire contract Code Enforcement Officers who would be dedicated to assigned areas, with a specific objective. The third option would be for the City to authorize the appropriation of a Park Ranger position who would be dedicated to the Strand, beach, and parks. A Park Ranger would dedicate their time to these specific community concerns without taking other staff away from their regular duties. Option 4 would have HBPD continue to deploy resources based on crime and traffic collision data to areas with the greatest need. Enforcement of e-bikes would continue on the Strand and through the City with periodic enforcement operations.

Options for Council Consideration:

Option 1: Police Officers and Community Service Officers on an Overtime Basis Pros
Effective Strand e-bike enforcement depends on professionalism, consistency, and accountability. While CSOs and sworn police officers differ in authority, both operate within the same organizational, policy, and accountability framework established by the Hermosa Beach Police Department (HBPD) and the City of Hermosa Beach. This shared foundation ensures enforcement efforts are uniform, transparent, consistent, and defensible.

Both CSOs and sworn police officers meet rigorous agency standards and operate as integrated members of the Police Department. Both positions are familiar with recurring Strand enforcement challenges, seasonal trends, congestion patterns, problem locations, and community expectations. All enforcement is conducted under HBPD policies and procedures, City of Hermosa Beach municipal codes, state law, and departmental supervision, certifying uniform application of enforcement standards.

City of Hermosa Beach | Page 4 of 10
CSOs and sworn police officers operate the same dispatch, radio, documentation, and tracking systems, allowing seamless coordination, and rapid escalation. Both groups utilize department-issued body-worn cameras (BWCs) and standardized reporting platforms to ensure transparency and evidentiary integrity. All personnel receive training in de-escalation, Fourth Amendment protections, and bias-based policing. All personnel hired by the City have completed an extensive background investigation, use departmentissued equipment, and are managed by HBPD supervisors.

CSOs provide cost-effective, education-focused enforcement that preserves sworn staff for priority calls. CSOs have the authority to issue administrative citations when appropriate. When using sworn police officers, they have full enforcement authority, strong deterrence, and operational flexibility.

Cons
When using CSOs, they have limited authority in escalating encounters and need to rely on sworn officers for safety. When using sworn police officers, there is a higher cost, sustainability concerns, and a potential over-policing perception.

In addition, there is also a possibility of overtime fatigue for police officers and CSOs.

Staffing extra enforcement on an overtime basis will be difficult to maintain over an extended period of time. To mitigate this fatigue, staff proposes a rotating, staggered overtime approach that can be shared by all personnel. Half of the shifts will be available to police officers, and the other half of the shifts will be available to CSOs. The days and hours of the overtime shifts will rotate to allow all police officers and CSOs to share the available overtime shifts.

Option 2: Contract Code Enforcement Officers
Pros
Using contract code enforcement officers (CEOs) has potential benefits to the City of Hermosa Beach. Contract CEOs would have a dedicated focus on Strand-related municipal violations without diverting police officers, CSOs, or existing City code enforcement staff. They would have the ability to issue Notices to Appear and administrative citations, including misdemeanor-level municipal code violations. Contract CEOs would conduct foot patrol on the Strand, beach, and park areas where vehicle access is limited. In addition, their presence increases visibility that may enhance voluntary compliance and education, particularly during peak usage periods.

Cons
The use of contract code enforcement services presents several important challenges and risks that would require careful evaluation. Contract CEOs have authority and enforcement limitations. They cannot conduct traffic stops and have limited mobility

City of Hermosa Beach | Page 5 of 10
compared to sworn police officers. Uncooperative or escalating situations would require police response, potentially reducing anticipated resource savings. Additionally, misdemeanor enforcement requires formal reporting through report writing systems such as Mark43. Access to these systems raises questions regarding permissions for other police department systems, CLETS (records and license checks) admission, evidence handling, and whether certain violations would escalate to Private-Persons Arrests (PPAs), including who would be considered the arresting officer or witness.

Utilizing contract CEOs would create challenges with training, supervision and consistency. Contract staff have varying levels of training, particularly related to Fourth Amendment considerations, civil rights, unlawful detentions, and avoiding selective or biased enforcement. Inconsistent staffing and turnover may result in different personnel rotating through the Strand, limiting continuity and institutional knowledge. Contract personnel may be unfamiliar with local community norms, expectations, and historical context, which can impact public interactions. Clear determination is needed regarding who provides day-to-day supervision and performance oversight.

There would be additional challenges with coordination and communication. Access to confidential law enforcement information, such as CLETS, will require additional training and clearance by contract enforcement personnel. Integration with existing dispatch and patrol operations would need to be defined, including whether contract staff would respond to calls for service or operate independently. Communication protocols between contract personnel and sworn staff would be essential to ensure safety and consistency.

There are concerns about liability, oversight and administrative impacts. The City would likely retain liability for enforcement actions, supervision, training adequacy, and civil rights compliance. Determination would be needed regarding:
 Managing court appearances and associated costs
 Overseeing complaints, use-of-force allegations, and human resources matters  Determining if contract staff are fully subject to City and Police Department policies Public records retention and disclosure obligations must be clearly addressed, including whether contract-generated records are retained by the City and subject to public records requests.

Implementation will require meet-and-confer discussions with applicable bargaining units.

Meet-and-confer discussions can be a lengthy process and may take several months or more.

Option 3: Park Ranger
Pros

City of Hermosa Beach | Page 6 of 10
Creating a full-time Park Ranger position would provide the City of Hermosa Beach with a dedicated, specialized resource focused on public spaces including the Strand, beach, and City parks. Unlike contract personnel, a Park Ranger would be a City employee operating under HBPD’s authority and assigned within the Community Services Division.

This structure provides clear accountability, continuity, and alignment with City policies and enforcement standards.

A Park Ranger would retain enforcement authority pursuant to California Penal Code §832 and would be authorized to enforce Hermosa Beach Municipal Code (HBMC) violations. This authority provides clarity in enforcement actions and reduces many of the limitations associated with contract personnel. As a City employee, the Park Ranger would utilize established City systems for report writing and access to confidential law enforcement information. The Park Ranger would adhere to evidence handling protocols and comply with body-worn camera policies. With a dedicated focus on the Strand, beach, and park-related issues, the role would collaboratively work with other City departments to address quality-of-life concerns in public spaces. Over time, the position would build institutional knowledge and familiarity with the City and its expectations while providing consistent visibility and a stewardship presence in high-traffic recreational areas.

A Park Ranger position may enhance voluntary compliance through consistent engagement and education, while providing a structured enforcement option when necessary. As a specialized role, the position could focus on proactive problem-solving in high-use areas rather than periodic reactive enforcement operations.

Cons
The creation of a full-time Park Ranger position would require further fiscal and operational analysis prior to implementation. As a City employee, this position would involve salary, benefits, medical costs, training, equipment, uniforms, and potential vehicle expenses. These associated costs would require a long-term budget commitment given current budget constraints and exceed hourly contract staffing rates.

Unlike a model dedicated solely to the Strand, a Park Ranger would likely be responsible for multiple public spaces, including parks and beach areas. As a result, coverage would not be exclusive to the Strand and deployment priorities may shift based on seasonal demand or City needs.

As with any enforcement role, the City would retain responsibility for supervision, policy compliance, complaint investigation, use-of-force review, and public records retention.

Clear operational guidelines would be necessary to ensure consistency and avoid duplication of duties with existing personnel.

Option 4: No Changes

City of Hermosa Beach | Page 7 of 10
Pros
Continuing current operations allows the Police Department to maintain a data-driven and flexible enforcement model. Resources can be directed to areas of greatest need based on crime trends, traffic collisions, seasonal demand, and community concerns, while preserving staffing for priority calls for service and other citywide policing responsibilities.

This option avoids additional personnel costs or long-term financial commitments associated with creating new positions or contracting services. Enforcement efforts can continue through periodic directed patrols and Office of Traffic Safety (OTS) grant-funded operations, allowing the City to leverage external funding when available.

HBPD already has established procedures, training, supervision, and reporting systems in place for traffic and e-bike enforcement. Officers are familiar with enforcement challenges on the Strand and can respond to concerns as they arise without implementing new programs or staffing models.

Cons
This approach does not provide a dedicated enforcement presence on the Strand or in other public spaces where community concerns are frequently raised. Enforcement efforts remain periodic rather than continuous, which may not meet expectations for consistent visibility.

Without dedicated staffing, enforcement activity must compete with other citywide priorities and calls for service, which may limit the ability to sustain focused Strand enforcement during peak periods. Additionally, the absence of a specialized resource may reduce opportunities for consistent education, engagement with the community, and proactive visibility with e-bike riders. Directed enforcement operations are effective but tend to be short-term rather than ongoing.

Maintaining current operations may also lead to continued community perception that the City is not doing enough to address e-bike concerns, even when enforcement activity is occurring.

Fiscal Impact:

For Option 1 and Option 2, staff recommends dedicating 32 hours per week. Option 3 would be a full-time position which would be 40 hours per week.

Option 1: Two Police Officers and Two CSO’s (8 hours each) for 32 Hours per week Option 1 would utilize 32 hours of overtime from $103,876 to a maximum total estimated cost up to $141,720. This would be comprised of 16 hours covered between two Police Officers. The other 16 hours would be covered between two CSOs. The 2 Police Officers and 2 CSO’s would work 8 hours each, twice per week for a total of 32 hours per week.

City of Hermosa Beach | Page 8 of 10
The minimum and maximum estimated cost would increase from $106,996 to $145,970 for the upcoming 2026-27 Fiscal Year due to the updated salary schedules effective July 2026.

The minimum and maximum total estimated cost is based on assuming a Police Officer to Police Sergeant and CSO from the bottom of the salary range to the top of the salary range for a more conservative estimate. The total estimated cost includes City employer payroll tax expenditures, however actual costs is anticipated to be lower than the maximum since it is unlikely that personnel at the top of the salary range will fill every overtime assignment.

Advantages of Option 1 is it leverages existing trained personnel and equipment, eliminating startup costs and service delays. however it does not create long-term liabilities such as pension or healthcare obligations.

Additionally, overtime provides budget flexibility, allowing staffing levels to be adjusted based on seasonal demand and workforce availability.

Option 2: Two Contract Code Enforcement Officers (CEO’s) for 32 Hours per week The Contract CEO’s hourly cost annualized is estimated to be $133,120.

However, the annualized cost does not include other potential contract costs such as potential additional equipment, vehicle, and technology expenses that narrows the overall savings.

Option 3: Additional full-time Park Ranger to be budgeted for 40 hours per week Creating an additional full-time permanent Park Ranger position is estimated to cost $131,620 comprised of an estimated annual salary of $93,204 and benefits of $38,416.

This annualized estimate is based on using the median salary (between Step 3 and Step 4) of the neighboring City of Manhattan Beach’s Salary Schedule of the Parks Services Enforcement Officer (Park Ranger). Costs are expected to increase with ongoing salary growth, benefits, and pension obligations that extend well beyond the initial year.

Other anticipated personnel outfitting costs may include the purchase of portable radios and radio system access, body-worn camera hardware and licensing, specialty equipment, and a beach-capable vehicle to operate on the sand. The outfitting costs is estimated to be $65,248.

Option 4: No changes
No changes would have no fiscal impact since it would utilize the current Police Department operational budget for public safety presence.

City of Hermosa Beach | Page 9 of 10
Options Cost Analysis
Category Option 1 Option 2 Option 3
Staffing Model Overtime of 2 Police
Officers + 2 CSO’s
Contract for 2
CEO’s
Add Park Ranger
Position
Hours per Week 32 hours 32 hours 40 hours
Direct Labor Costs $103,876 - $141,720 $133,120 $93,204 Benefits Included None $38,416
Total Labor Costs $103,876 - $141,720 $133,120 $131,620 Outfitting Costs
(Tactical Gear, Body
Worn Camera and
Vehicle)
Not Applicable
TBD
(Potentially
Additional)
$65,248
Total Estimated Annual
Costs
$103,876 - $141,720 $133,120 $196,868
*Option 4 not presented due to no fiscal impact.

Recommendation:

If Council desires to bring back an action item at a future meeting, Staff recommends Option 1: utilizing Police Officers and CSOs on an overtime basis for additional presence, education and enforcement in public spaces, with an emphasis on the Strand. Shifts would rotate among Police Officers and CSOs and vary in days and hours to reduce overtime fatigue and promote equitable scheduling.

A tiered model ensures effective, sustainable enforcement aligned with community expectations. Staff recommends implementing Option 1 for a period of six (6) months to assess if this approach would improve safety and address community concerns.

Since February 2026, HBPD has already assigned dedicated police officers and CSOs to enforce regulations on bikes and e-bikes on the Strand on an overtime basis (Option 1).

This was a direct response to growing community demand for more enforcement on the Strand. Adjustments were made by HBPD to allow for additional Strand enforcement.

In addition, staff would conduct a pre-survey to measure how the community feels about safety on the Strand and concerns of e-bikes. After the six (6) month period, staff would conduct a post-survey to measure any changes from the community. Staff would then return to City Council to discuss any findings and seek further direction.

City of Hermosa Beach | Page 10 of 10
Respectfully Submitted by: Joanne Loeza, Management Analyst Concur: Eric Cahalan, Police Captain
Concur: Landon Phillips, Police Chief
Noted for Fiscal Impact: Henry Chao, Finance Manager
Reviewed by: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, City Manager

INFORMATION REPORT ON THE

COST EVALUATION AND

STAFFING MODELS TO INCREASE

PUBLIC SAFETY PRESENCE ON THE

STRAND, BEACH, AND PARKS
March 24, 2026

EXECUTIVE SUMMARY
• As directed by City Council, staff presents this
information report containing four different
options to boost the City of Hermosa Beach’s
public safety presence on the Strand, beach,
and its parks. Options include overtime
assignments to current personnel, utilizing
contracted code enforcement officers, the
appropriation of a Park Ranger position, and
making no changes to its current operations.

BACKGROUND
• The Strand is a high traffic shared space where ongoing resident concerns focus on e-bike speeding and unsafe
riding behavior that may endanger pedestrians.
• HBMC 12.20.230: any wheeled equipment operated
under electrical power is prohibited on the Strand,
though permitted if operated solely by pedal power
• HBPD uses periodic enforcement and education efforts
that yield temporary compliance, but sustained daily
enforcement is not efficient use of resources and not
currently supported by data

ANALYSIS
• HBPD focuses enforcement efforts in impacted
areas based on crime and traffic collision data.
• 2025: 21 operations (12 regular/overtime, 9 grant- funded); 267 citations, 21 impounds (10 vehicles, 11 e-bikes); 11 operations included e-bike
enforcement
• 2026 (Jan 1-Mar 10): 17 operations; 167 citations; 2
e-bike impounds; 105 citations issued for bike/e- bike violations on the Strand; 9 operations focused on Strand e-bike enforcement

ANALYSIS
• Redirecting officers and CSOs to the Strand would
impact citywide service and is not recommended
• Option 1: Overtime staffing (Officers/CSOs) for
education and enforcement
• Option 2: Contract Code Enforcement Officers for
focused deployment
• Option 3: Dedicated Park ranger position
• Option 4: Continue current data-driven
enforcement with periodic e-bike operations

PROS CONS
• CSOs have limited
authority, need to rely on
officers for escalating
encounters
• Possible overtime fatigue
• Potential over-policing
perception
OPTION 1: OVERTIME
• Enforcement efforts are
uniformed and consistent
• Familiar with HBPD policies,
training, and community
expectations
• Officers and CSOs operate
on same dispatch, radio,
and standardized report
platforms

PROS CONS
• Authority and enforcement
limitations
• Access to HBPD reporting
systems
• Challenges with training,
supervision, and
consistency
• Liability, oversight, and
administrative concerns
OPTION 2: CONTRACT OFFICERS
• Dedicated focus on
municipal violations,
without diverting City
personnel
• Ability to issue Notices to
Appear and admin
citations
• Increase visibility may
enhance compliance and
education

PROS CONS
• As a City employee, benefits,
medical costs, training,
equipment/uniforms will need
to be accounted for
o Long term budget
commitment
• Coverage wouldn’t be
exclusive to the Strand;
deployment priorities may
shift based on demand and
City needs
OPTION 3: PARK RANGER POSITION
• Dedicated City employee
focused on public spaces
• Retain enforcement under
CA PC 832 and be under
HBPD’s authority
• Over time, they would build
institutional knowledge and
work with City departments
to address quality-of-life
concerns

PROS CONS
• No dedicated enforcement
presence on the Strand or in
public spaces
• Strand enforcement must
compete with other citywide
priorities and calls for service
• Can lead to continued
community perception that
City isn’t doing enough to
address concerns
OPTION 4: NO CHANGES
• Allows HBPD to maintain a
data-driven and flexible
enforcement model
• Resources can be directed
to areas of greatest need
based on multiple factors
• Avoids personnel costs or
long-term financial
commitments

FISCAL IMPACT
Options Cost Analysis
Category Option 1 Option 2 Option 3
Staffing Model Overtime of 2 Police
Officers + 2 CSO’s
Contract for 2
CEO’s
Add Park
Ranger Position
Hours per Week 32 hours 32 hours 40 hours
Direct Labor Costs $103,876 - $141,720 $133,120 $93,204 Benefits Included None $38,416
Total Labor Costs $103,876 - $141,720 $133,120 $131,620 Outfitting Costs
(Tactical Gear, Body Worn
Camera and Vehicle)
Not Applicable
TBD
(Potentially
Additional)
$65,248
Total Estimated Annual Costs $103,876 - $141,720 $133,120 $196,868 *Option 4 not presented due to no fiscal impact Page 1104 of 1126 .

STAFF RECOMMENDATION – OPTION 1
• Shifts would rotate among officers and CSOs and
vary in days and hours to reduce overtime fatigue
and promote equitable scheduling
• Trial period of six (6) months to assess option
• Since Feb. 2026, HBPD has already assigned
dedicated personnel to enforce regulation on the
Strand on an OT basis
• Additionally, staff would conduct a pre and post
survey to measure how community feels about
safety on the Strand

RECOMMENDED ACTION
• Staff recommends City Council receive an
information report on the cost evaluation and
staffing models to increase public safety
presence on the Strand, the beach, and city
parks, and provide direction, if so desired.

City of Hermosa Beach | Page 1 of 1
Meeting Date: March 24, 2026
Staff Report No. 26-CMO-017
Honorable Mayor and Members of the Hermosa Beach City Council

TENTATIVE FUTURE AGENDA ITEMS
Attached is the current list of tentative future agenda items for Council’s information.

The tentative future agenda provides a preliminary preview of topics planned for discussion at upcoming City Council meetings over a specified period, typically the next three months. The items listed in this document are "tentatively" scheduled, meaning they are subject to change and should not be considered final until the official agenda for each meeting is posted. This document is a work in progress and offers a glimpse into the City's priorities and planned discussions, allowing stakeholders to anticipate and prepare for potential topics of interest.

Key Features of a Tentative Future Agenda Document:

1. Tentative Schedule: Each agenda item is assigned a tentative date, indicating when it is expected to be discussed. These dates are provisional and may be adjusted based on various factors.

2. Work in Progress: The document is continuously updated as new items emerge, priorities shift, or additional information becomes available. This flexibility ensures City Council can address the most pressing issues in a timely manner.

3. Transparency and Communication: By publishing a tentative future agenda, the City aims to maintain transparency with residents, businesses, and other stakeholders. It helps the community stay informed about potential topics of discussion and provides an opportunity for public engagement and preparation.

4. Fluid Scheduling: The scheduling of agenda items is fluid until the official agenda for a specific City Council meeting is posted. Changes can occur due to various reasons, such as new developments, additional preparatory work required, or changes in workload or priority.

Attachment:

Tentative Future Agenda Items

March 18, 2026
Honorable Mayor and Members Regular Meeting of
of the Hermosa Beach City Council March 24, 2025

TENTATIVE FUTURE AGENDA ITEMS
APRIL 14, 2026 @ 5:00 PM INITIAL

DATE CLOSED SESSION
APRIL 14, 2026 @ 6:00 PM

PRESENTATIONS
LOS ANGELES COUNTY FIRE SERVICES AND MCCORMICK AMBULANCE JULY - DEC 2025 SEMIANNUAL REVIEW AND RECOGNIZING SEPTEMBER AS NATIONAL PREPAREDNESS MONTH RECOGNIZING APRIL AS EARTH MONTH AND APRIL 22 AS EARTH DAY

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing First Amendment to Agreements with TRB & Associates, Inc., and Willdan Engineering for Professional Services for On Call Development Plan Review and Staff Augmentation Services
Community Development Director Staff Request
Mar. 18, 2026

PUBLIC HEARINGS
Approval of Impact Level III New Special Event – After Dark Tour LA 2026 Parks and Recreation Director Council Direction Mar. 10, 2026
Introduction of Ordinance to Amend Hermosa Beach Municipal Code Chapter 12.30 Special Events on Public Property and the Master Fee Schedule to Establish a Special Event Per-Vendor Daily Fee
Parks and Recreation Director Staff Request
Feb. 17, 2026
Resolution Adopting Fees from Fee Study Update Administrative Services Director Staff Request Feb. 17, 2026

MUNICIPAL MATTERS
Dog Park Proposal Review (supported by City Council) Parks and Recreation Director Council Direction Mar 11, 2025
Consideration of Request by Hermosa Beach Little League to Advance Improvements to Clark Field
Public Works Director Staff Request
Feb. 3, 2026
Consideration of Adding Another Accessible Beach Mat, Modifications to Existing Layout, and Potential for Outside Funding for a Permanent Installation (supported by: Francois, Saemann and Jackson) Public Works Director Council Direction
Aug. 26, 2025
Award of Professional Service Agreements for On-Call Environmental Monitoring and Testing Services
Public Works Director Staff Request
Feb. 25, 2026
Award of Professional Services Agreement for California Environmental Quality Control Act (CEQA) Project Analysis and other Environmental Services for the Public Works City Yard
Public Works Director Staff Request
Feb. 25, 2026
Award of Professional Services Agreements for Vehicle Upfitting Administrative Services Director Staff Request Feb. 17, 2026
Informational Item to consider bid package for St. Patrick’s Day Parade, Memorial Day weekend Fiesta, and Labor Day weekend Fiesta events. (supported by: Saemann and Keegan)
Parks and Recreation Director Council Direction
Feb. 3, 2026
Informational Item to discuss identification requirements for alcohol-serving establishments, and if feasible, include input from the Alcoholic Beverage Control, and include available technology that is available to combat fake identifications (supported by: Jackson and Detoy)
Community Development
Director/Planning Commission
Council Direction
Sept. 9, 2025
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing

INFORMATIONAL ITEMS
Police Crime Statistics for February 2026 Police Chief Ongoing Action minutes of the Parks and Recreation Advisory Commission Meeting of March 3, 2026
Parks and Recreation Director Ongoing
Parking Citation and Revenue Report – March 2026 Senior Management Analyst Ongoing

2 APRIL 28, 2026 @ 5:00 PM INITIAL
DATE
STUDY SESSION: FISCAL YEAR 2026-2027 BUDGET
APRIL 28, 2026 @ 6:00 PM

PRESENTATIONS
RECOGNIZING U.S. WOMEN’S NATIONAL ICE HOCKEY TEAM HEAD COACH JOHN WROBLEWSKI

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Cash Balance Report for January 2026 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for January 2026
Administrative Services Director Ongoing
City Treasurer’s Report for March 2026 City Treasurer Ongoing Capital Improvement Program Status Report Public Works Director Ongoing Adopt an Ordinance to Amend Hermosa Beach Municipal Code Chapter

12.30 Special Events on Public Property
Parks and Recreation Director Council Direction
Apr. 14, 2026

MUNICIPAL MATTERS
Calling and Giving Notice and Certain Other Resolutions Necessary for Holding the General Municipal Election to be held on Tuesday, November 3, 2026
City Clerk Election Years
(No later than
June)
Resolution establishing new category and fee for outdoor dining encroachments
Environmental Programs Manager Council Direction
Mar. 10, 2026
HCD Annual Progress Report on Housing Community Development Director Staff Request Feb. 11, 2026
Parking In-Lieu Fee Report Administrative Services Director Staff Request Mar. 16, 2026
Informational Item to consider a letter of support for Assembly Bill 1942 (Bauer-Kahan) which proposes mandatory registration and special license plates for Class 2 and Class 3 electric bicycles through the DMV. (supported by: Saemann and Keegan)
Senior Management Analyst Council Direction
Mar. 10, 2026
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing

INFORMATIONAL ITEMS
Los Angeles County Fire and Ambulance Monthly Report for February 2026 Emergency Management Coordinator
Ongoing

3 MAY 12, 2026 @ 5:00 PM INITIAL

DATE CLOSED SESSION
MAY 12, 2026 @ 6:00 PM

PRESENTATIONS

RECOGNIZING MENTAL HEALTH AWARENESS MONTH

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing

PUBLIC HEARINGS
Zoning Code Update - Administrative Procedures Community Development Director Staff Request Jul. 23, 2025

MUNICIPAL MATTERS
Fiscal Year 2026-2027 Budget - Department Presentations Administrative Services Director Annual FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing

INFORMATIONAL ITEMS
Police Crime Statistics for March 2026 Police Chief Ongoing Action minutes of the Planning Commission Meeting of March 17, 2026 Community Development Director Ongoing Action minutes of the Parks and Recreation Advisory Commission Meeting of April 16, 2026
Parks and Recreation Director Ongoing
Parking Citation and Revenue Report – April 2026 Senior Management Analyst Ongoing MAY 26, 2026 @ 5:00 PM INITIAL

DATE CLOSED SESSION
MAY 26, 2026 @ 6:00 PM

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Cash Balance Report for February 2026 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for February 2026
Administrative Services Director Ongoing
City Treasurer’s Report for April 2026 City Treasurer Ongoing Capital Improvement Program Status Report Public Works Director Ongoing

MUNICIPAL MATTERS
Adoption of resolutions regarding the Engineer’s Report and setting June 23, 2026, for the public hearing for the Hermosa Beach Landscaping and Street Lighting District FY 2026–2027.

Public Works Director Annual
Fiscal Year 2026-2027 Budget - Department Presentations (Continued from May 12, 2026 if needed)
Administrative Services Director Annual
Award of contract for preparing a vulnerability assessment and sea level rise adaptation plan (between $600K - $700K)
Environmental Programs Manager Staff Request
Mar. 9, 2026
Endorsement of Arakelian Enterprises, Inc (DBA Athens Services) Request for an Annual Rate Adjustment to the Maximum Rate for Solid Waste Services
Environmental Programs Manager Staff Request
Mar. 16, 2026
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing

INFORMATIONAL ITEMS
Los Angeles County Fire and Ambulance Monthly Report for March 2026 Emergency Management Coordinator
Ongoing
Action minutes of the Public Works Commission Meeting of March 18, 2026 Public Works Director Ongoing Action minutes of the Planning Commission Meeting of April 21, 2026 Community Development Director Ongoing

4 THURSDAY, MAY 28, 2026 @ 6:00 PM
STUDY SESSION: FISCAL YEAR 2026-2027 CAPITAL IMPROVEMENT PROGRAM

PENDING NEW ITEMS

STATUS /

TENTATIVE MEETING DATE
(Updated 12/29/25)
Approval of the Municipal Lease Policy
Initiated by: Staff Request Jun. 12, 2018
Parks and Recreation
Director
Awaiting professional building
assessment of the Kiwanis
Building, Rotary Building, and
Lawn Bowling Club to
determine the level of
maintenance, repairs, and
future upgrades that may be
needed and required by the
City.

Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization)
Initiated by: Council Direction Jul. 9, 2019
Public Works Director Pending staff availability. If
council agrees to advance the
adjustment, it will need to go to
a citywide ballot in compliance
with Proposition 218.

Emergency Services Municipal Code Chapter 2.56 Update Emergency Management
Coordinator
Waiting for State to review
proposed language changes
Consideration of licensing agreement/fees for use of City logo Initiated by: Council Direction Jun. 9, 2020
City Attorney The City will develop a
licensing agreement for
commercial uses of the City
logo as part of a comprehensive
Administrative Memorandum
(AM) on City Branding and
Logo Use by City Staff. City
staff will begin drafting the
AM after finalizing the City’s
style guide and filing its “Intent
to Use” trademark application
for the City logo with the
USPTO. As part of developing
a Licensing Agreement for the
Commercial Use of the City
Logo, staff will establish a
process for reviewing and
handling these requests. This
process will likely include the
negotiation of royalties and as
well as the preparation of a
staff report to obtain Council
approval to enter into the
agreement. Only after the City
receives the issuance of a
Notice of Allowance from the
USPTO can it begin approving
applications for commercial
uses of the logo.

Parks, Recreation, and Community Resources Advisory Commission Volleyball Court Use Subcommittee was formed to review all aspects of the beach volleyball courts located in the residential area Initiated: 2021
Parks and Recreation
Director To be completed in the first
quarter of 2026.

PLAN Hermosa 5-year check-in on milestones
(Supported by Massey, Campbell, Armato, Jackson)
Initiated by: Council Direction October 26, 2021
Community
Development The next update to City
Council will be in 2026

5 Director/Environmental
Program Manager
Consideration of rules that would govern operation of off-sale alcohol establishments in downtown and consideration of queuing for on-sale alcohol establishments. (supported by Massey, Saemann and Detoy) Initiated by: Council Direction June 13, 2023
Community
Development/Police
Chief/Deputy City
Manager
Ordinance to be established to
address items.

Citywide Engineering and Traffic Survey and review of provisions in California Assembly Bill 43 that are anticipated to become effective on or about June 30, 2024.

Initiated by: Unanimous Council Direction July 25, 2023 Public Works Director Pending staffing availability
and completion of other
previously requested future
agenda items. Targeting
Summer 2026.

Request Public Works Commission to review fines and other consequences involved with illegal tree removal and return to Council as an action item for discussion and deliberation. (supported by Saemann, Francois, Detoy) Initiated by: Council Direction August 13, 2024
Public Works Director Pending staffing availability
and completion of other
previously requested future
agenda items.

Explore Best Practices for Undergrounding. (supported by: Detoy, Saemann, and Jackson)
Initiated by: Council Direction November 12, 2024
Public Works Director Pending staffing availability
and completion of other
previously requested future
agenda items. Staff will also
need to request funding in the
future budget cycle to support
bringing in appropriate
consulting expertise on this
item.

Refer the public pool discussion to the Parks, Recreation, and Community Resources Advisory Commission for review prior to City Council. (supported by Saemann, Detoy, and Jackson)
Initiated by: Council Direction June 24, 2025
Parks and Recreation
Director Pending Commission Review
Hermosa Beach Lawn Bowling Club Operations
(supported by Jackson, Detoy, and Keegan)
Initiated by: Council Direction June 24, 2025
Parks and Recreation
Director Under Legal Review
Consider adding another accessible mat, extending the "T" to the water line, and seek grant funding to study a permanent solution to the current accessible mat setup.

Public Works Director Pending staffing availability
and completion of other
previously requested future
agenda items. Targeting early
Spring 2026.

Agendize discussion on Rosenberg’s Rules of Order and Robert’s Rules of Order at the next City Council Retreat
(supported by: Detoy and Jackson)
Initiated by: Council Direction September 9, 2025
City Manager The next City Council Retreat
will be scheduled once a
permanent City Manager is
appointed
Informational Item for Public Works Commission to study maximizing and expanding the street parking inventory through the analysis of the City's red curb standard to include studying golfcart parking spaces for reduced streets and studying the Driveway Parking Permit Program.
(supported by: Jackson and Saemann)
Initiated by: Council Direction September 9, 2025
Public Works Director Pending staffing availability
and completion of other
previously requested future
agenda items.

Informational Item to review the feasibility of collecting Transient Occupancy Tax (TOT) for short-term vacation rentals that are out of compliance, and of collecting unpaid fines from illegal short-term vacation rentals.
(supported by: Jackson and Saemann)
Initiated by: Council Direction September 9, 2025
Administrative Services
Director Staff will come back to Council
in the next few months for an
update.

Informational Item to delineate available options for licensing, registration, or other regulatory tools to support e-bike safety and compliance. (supported by: Jackson and Saemann)
Initiated by: Council Direction December 9, 2025
City Attorney/Police
Chief
Consideration to increase the City's contract threshold limits including the City Manager's signing authority and the guidelines for consent calendar approval.
(supported by: Detoy, Keegan, and Francois)
Initiated by: Council Direction March 10, 2026
Administrative Services
Director

CITY COUNCIL MEETING SCHEDULE FOR 2026
(Regular Meeting Times: Closed Sessions at 5:00 PM and Open Sessions at 6:00 PM)

JANUARY 13, 2026
JANUARY 27, 2026
FEBRUARY 3, 2026
FEBRUARY 24, 2026
(ELECTION OF MAYOR AND MAYOR PRO TEMPORE)
MARCH 10, 2026
MARCH 24, 2026
APRIL 14, 2026
APRIL 28, 2026
FY 2026–2027 CAPITAL IMPROVEMENT PROGRAM

STUDY SESSION
MAY 12, 2026
MAY 26, 2026
THURSDAY, MAY 28, 2026
FY 2026–2027 BUDGET STUDY SESSION
JUNE 9, 2026
(ADOPTION OF FISCAL YEAR 2026–2027 BUDGET)
JUNE 23, 2026
NO MEETING JULY 14, 2026
(DARK)
JULY 28, 2026
January 5–7, 2026:

CCCA Legislative Tour in Sacramento, CA
May 14–17, 2026 (Tentative Dates):

CCCA Annual Municipal Seminar
July 9–12, 2026: ICA Summer Seminar
June 4–7, 2026:

U.S. Conference of Mayors Annual Meeting in Long
Beach, CA
January 15, 2026: State of the City Address
January 21–23, 2026 (Sacramento):

League of California Cities New Mayors & Council
Members Academy
May 7–8, 2026:

SCAG Regional Conference and General Assembly
in Palm Desert, CA
February 9-13, 2026: HBCSD Ski Week
February 20-22, 2026:

ICA Winter Seminar in Santa Barbara, CA
January 28–30, 2026:

U.S. Conference of Mayors Winter Meeting in D.C.

February 20-22, 2026:

ICA Winter Seminar in Santa Barbara, CA
June 12, 2026: HBCSD Summer Break Begins
CIP Study Session in place of Regular Meeting
Summer Vacation Season
Passover begins at sunset on April 1, 2026 and
ends at nightfall on April 9, 2026
(No work permitted)
April 6–10, 2026: HBCSD Spring Break

CITY COUNCIL MEETING SCHEDULE FOR 2026
(Regular Meeting Times: Closed Sessions at 5:00 PM and Open Sessions at 6:00 PM)

NO MEETING AUGUST 11, 2026
(DARK)
AUGUST 25, 2026
SEPTEMBER 8, 2026
SEPTEMBER 22, 2026
OCTOBER 13, 2026
OCTOBER 27, 2026
NOVEMBER 10, 2026
NO MEETING NOVEMBER 24, 2026
(DARK)
THURSDAY, DECEMBER 3, 2026
CERTIFICATON OF NOVEMBER 2026 ELECTION,

INSTALLATION OF NEW OFFICERS, AND

ELECTION OF MAYOR AND MAYOR PRO TEMPORE
DECEMBER 8, 2026
NO MEETING DECEMBER 22, 2026
(DARK)
Rosh Hashanah begins at sunset on September 11,
2026 and ends at nightfall on September 13, 2026
(No work permitted)
Yom Kippur begins at sunset on September 20,
2026 and ends at nightfall on September 21, 2026
(No work permitted)
September 4–6, 2026 (Tentative Dates):

CCCA Annual Fall Educational Summit
Summer Vacation Season
Winter Holiday Season
Chanukah begins sunset of December 4, 2026 and
ends nightfall of December 12, 2026 (work
permitted, except Shabbat – Friday evening to
Saturday evening)
September 23–25, 2026:

League of California Cities Annual Conference at
Anaheim Convention Center
Thanksgiving Week
November 11, 2026: Veteran’s Day Holiday
November 3, 2026: General Election
(Three City Council Seats)

CITY MANAGER UPDATE
March 24, 2026

Update for March 24, 2026
• Housing Initiative Court
➢ Location: Kelly Courts
➢ Time: 8:30 am–11:00 am
➢ Dates: Jun 17, Jul 22, Aug 26, Sept 23, Oct 21, Nov 18, and Dec 16 • March 31 State Holiday
➢ City Hall and Community Center Offices closed. Police and Public Works will remain available. Police non-emergency line is 310-524-2750. ➢ Street sweeping and PCH parking enforcement suspended. All other parking regulations remain in effect.
➢ Construction activities may proceed
➢ Trash will be collected as scheduled Page 1116 of 1126 1 CITY OF HERMOSA BEACH

PUBLIC WORKS COMMISSION MEETING MINUTES
January 21, 2026
Open Session 6:00 PM
Council Chambers
1315 Valley Drive
Hermosa Beach, CA 90254
Members Present: Chairperson David Grethen, Vice Chairperson Thor Legvold, Commissioner Kathy Dunbabin, Commissioner Janice Brittain, Commissioner Scott Hayes
Staff Present: Public Works Director Joe SanClemente, City Engineer Saad Malim, Associate Engineer Andrew Nguyen, Management
Analyst Michael Dell'Amico
_____________________________________________________________________

1. CALL TO ORDER
Chairperson Grethen called the Open Session to order at 6:05 p.m.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Chairperson Grethen.

3. ROLL CALL
Chairperson Grethen, Vice Chairperson Legvold, Commissioner Brittain, Commissioner Dunbabin, and Commissioner Hayes are Present Andrew Nguyen announced a quorum.

4. APPROVAL OF AGENDA
Motion to move Item 13 Future Agenda Items just before Item 15 Adjournment

2 Moved by: Chairperson David Grethen
Seconded by: Commissioner Scott Hayes
Ayes (5): Chairperson David Grethen, Vice Chairperson Thor Legvold, Commissioner Kathy Dunbabin, Commissioner Janice Brittain, and Commissioner Scott Hayes
Motion Carried

5. ANNOUNCEMENTS—UPCOMING CITY EVENTS
Commissioner Brittain Woman's Club fundraiser at The Comedy and Magic Club on Thursday 2/26. A $20 donation provides free admission and the money goes to one of the Women's club charities.

6. PRESENTATIONS
None

7. PUBLIC COMMENT
Chairperson Grethen opened public comment. The following public comment was provided.

In Person Public Comment: None

8. COMMISSIONER COMMENTS

8.a Response to Public Comments/Questions for Clarification None

8.b Brief Announcements
None

8.c Reports on liaison or subcommittee roles, activities, or meetings attended.

None

8.d Brief comments on matters within subject matter jurisdiction of the Commission.

Chairperson Grethen acknowledged an item that was heard on 1/13 City Council meeting regarding the Commissioners Handbook. Item will be brought back to a later City Council meeting for further discussion.

9. CONSENT CALENDAR
Moved by: Commissioner Scott Hayes
Seconded by: Commissioner Janice Brittain
Motion to approve the consent calendar.

3 Ayes (4): Chairperson David Grethen, Commissioner Kathy Dunbabin, Commissioner Janice Brittain, and Commissioner Scott Hayes Abstained (1): Vice Chairperson Thor Legvold
Motion Carried

9.a Action Meeting Minutes for the November 19, 2025 Public Works Commission Meeting

10. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE

DISCUSSION
None

11. PUBLIC HEARINGS
None

12. MATTERS FOR COMMISSION CONSIDERATION
None

13. FUTURE AGENDA ITEMS
None

14. PUBLIC WORKS DIRECTOR REPORT
Public Works Director Joe SanClemente announced the following ...

14.a Director's Update
Director SanClemente provided an update on the tree replanting in Valley Park and the Greenbelt and throughout the City after the removal of 26 trees and planting of 52 new trees.

The item went to the Parks and Rec Commission in October and City Council on 12/9 and they approved the replanting plan.

Also on 12/9, City Council has decommissioned the Public Works subcommittee.

City Engineer Saad Malim provided an update on upcoming utility project.

Had a preconstruction meeting with Cal Water regarding a water main replacement along Aviation Blvd between Aubrey Ct and Corona St and PCH and Prospect Ave. It will include water main replacement on 9th St and 10th St between Owosso Ave and Prospect Ave as well as on Owosso Ave between Aviation Blvd and 9th St.

Staff has worked extensively with Cal Water to review their plan and establish a traffic control plan to include CMS message boards to announce to the public the upcoming project which is slated to start

4 February 9th. Construction hours will be 9am-3pm with anticipated completion in May.

Updated pavement replacement includes trench standard detail which calls for full lane replacements on portions of the trench that are asphalt.

For concrete restoration, 18 inches outside of the trench needs to be fully restored.

Portions of the project will be affecting the pavement moratorium area along Bonnie Brae St and Owosso Ave. Estimate that there will be about 20 feet into each of those streets that Cal Water will need to install a new main line and tie into their old lines and those portions will be fully paved form curb to curb as part of the existing pavement moratorium.

Staff has coordinated this work with Cal Water to proceed before the annual pavement CIP project, so once their work is complete the City anticipates repaving all of Aviation Blvd,
Commissioner Dunbabin, Commissioner Hayes, and Vice Chairperson Legvold had follow-up questions.

Item 14.b.3 Activity Report December 2025 Updated was added

14.b Activity Reports

14.b.1 Activity Report November 2025

14.b.2 Activity Report December 2025

14.b.3 Activity Report December 2025 Updated
There was an update on the December activity reports. The service requests section originally presented the amount from a two-month period and it will now show the monthly amount of service requests.

14.c CIP Status Report
City Engineer Saad Malim presented the CIP update.

CIP 421 Annual Sewer Improvements, CIP 699 Lot C Elevator Modernization, CIP 633 Base 3 Electrical Improvements, and CIP 109 Utility Box Wrappings have all been completed with Notice of Completions being sent out and recorded.

Commissioner Dunbabin had follow-up questions.

CIP 630 Community Center Gas Repair is slightly delayed due to abatement work required prior to penetrations through the roof.

CIP 164 Hermosa Avenue Green Streets, CIP 114 Greenwich Village North Undergrounding, and CIP 685 Real-Time Crime Center are all slated to begin construction soon.

Chairperson Grethen had follow-up questions.

5 CIP 619 Kelly Courts Improvement is making timely progress. Project delayed due to unforeseen conditions such as unknown irrigation and utility lines that needed to be rerouted. Also, half of the court was found to have concrete overlayed with 2 inches of asphalt complicating resurfacing.

Due to these unforeseen conditions brought about by the lack of reliable as-built information for our facilities, we will be bringing this to City Council to increase the project contingency. Completion timeline has been updated to the end of March.

Real time crime center delayed due to government shutdown and the Buy America requirements of the grant funding.

CIP 699 Lot C improvements had a full structure closure on November 26, 2025 due to post tension tendons that support structure found to be broken. Additional PT tendon repair started on December 15, 2025. During the closure, the contractor advanced other structural improvements slated for Phase 2. After CIP project completion, all structural repairs for Lot C will be completed. Also, additional scope was approved at the January 13, 2026 City Council meeting to paint the structure. Anticipated full opening by end of March 2026.

Commissioner Dunbabin had a follow-up question.

CIP 626 CDBG Sidewalk Improvements, CIP 107 Annual Slurry Seal, and CIP 504 Playground Equipment Replacement are moving towards final design and will be bid and start construction in the coming months Commissioner Hayes had a follow-up question
The PCI Pavement Condition Index determines which streets are included in the slurry seal CIP and the annual street improvement CIP.

Director Joe SanClemente provided updates on CIP 111 Gateway and Wayfinding Signage which is currently in preliminary design. This includes electronic signage, gateway, and downtown wayfinding signage. At the December 9, 2025 City Council meeting, former mayor Chuck Sheldon and wife Missy made $500,000 donation to advance key elements. A prior $50,000 donation from the Chamber of Commerce in 2014 will also be redirected towards the Gateway and Wayfinding signage project. An electronic sign will require CalTrans, City Council, and Planning Commission approval. Chairperson Grethen had a follow-up question and wants to ensure community engagement on the signage.

CIP 615 New City Yard September 9, 2025 RFQ released. Five statements of Qualifications received on October 9, 2025. The City interviewed top firms on November 3, 2025 and on January 13, 2026 City Council awarded the contract to Cumming Management Group for Owner's Representative Services.

6 The pre-construction phase has an anticipated 2-year duration. The critical path steps in the next 3-6 months include the following: Develop scopes of work and procure consultant for environmental site assessments, begin CEQA analysis and complete initial study, perform initial architectural feasibility assessments and programming of the site to clarify potential costs and timelines, and make recommendations for the project delivery method of Design-Build, Design-Bid-Build, or other delivery methods. Goal is to bring item to City Council this summer.

CIP 623 Pier Structural in Final Design. The ongoing structural assessments and cost benefit analysis anticipate $7 million in improvements within 5-7 years. CIP 623 was created to advance the first phase of that which includes $3 million for the urgent repairs with a goal of another phase of repairs in years 3-5. We are currently focused on the 1-2 year repair window requirement for high priority major deck repairs.

The challenge is permitting is a lengthy process. Currently working through Army Corp, State Water Board and Coastal Commission. Army Corps and State Water Board have completed their reviews, but still waiting on Coastal Commission. Design is at 75% and have aggressively pursued outside funding applying to over half a dozen grants, however it is extremely competitive and often not available for projects of this scope.

There is a section at end of the pier that have been temporarily closed off due to two faulty panels. No reason to believe there are any other safety issues on the pier and will continue to monitor conditions to protect public safety.

Chairperson Grethen and Commissioner Hayes had follow-up questions.

15. ADJOURNMENT
The meeting was adjourned at 7:13 p.m.

1 CITY OF HERMOSA BEACH

PLANNING COMMISSION MEETING MINUTES
February 17, 2026
5:00 p.m.

Council Chambers
1315 Valley Drive
Hermosa Beach, CA 90254
Members Present: Chairperson Stephen Izant, Vice Chairperson Michael Flaherty, Commissioner Peter Hoffman, Commissioner Greg McNally,
Commissioner Kate Hirsh
Staff Present: Planning Manager Alexis Oropeza, Assistant Planner Jake Whitney, Senior Office Assistant Holly Honma, Assistant Planner Johnny Case, Community Development Director Alison Becker, Assistant Planner DeDe Tran, Interim City Attorney Sarah Locklin
_____________________________________________________________________

1. CALL TO ORDER
Chairperson Stephen Izant called the meeting to order at 5:00 p.m.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Chairperson Izant.

3. ROLL CALL
Senior Office Assistant Holly Honma announced a quorum.

4. APPROVAL OF AGENDA
Moved by: Commissioner Hoffman
Seconded by: Vice Chairperson Flaherty
To approve the order of the agenda.

Ayes (5): Chairperson Izant, Vice Chairperson Flaherty, Commissioner Hoffman, Commissioner McNally, and Commissioner Hirsh
Motion Carried

5. PUBLIC COMMENT
In-person public comments:

2  None
Virtual public comments:
 None

6. CONSENT CALENDAR
Moved by: Commissioner Hoffman
Seconded by: Vice Chairperson Flaherty
To approve the consent calendar.

Ayes (5): Chairperson Izant, Vice Chairperson Flaherty, Commissioner Hoffman, Commissioner McNally, and Commissioner Hirsh
Motion Carried

6.a ACTION MINUTES OF THE PLANNING COMMISSION REGULAR
MEETING OF JANUARY 20, 2026 - 26-CDD-020
(Administrative Assistant Nancy Blinzler)
Moved by: Commissioner Hoffman
Seconded by: Vice Chairperson Flaherty
To approve the action minutes of the Planning Commission meeting of January 20, 2026.

Motion Carried

7. PUBLIC HEARING

7.a LOCATION: 74 PIER AVENUE - 25-CDD-169
PROJECT DESCRIPTION: REQUEST TO ADOPT A RESOLUTION TO

MODIFY THE CONDITIONS OF APPROVAL FOR CONDITIONAL USE
PERMIT (CUP25-13/APE25-004) FOR ROBERT'S LIQUOR LOCATED AT 74 PIER AVENUE IN THE DOWNTOWN COMMERCIAL ZONE.

CEQA: Determine the project is categorically exempt from the California Environmental Quality Act.
(Assistant Planner Johnny Case & Code Enforcement Officer Suzanne Calderon)
Assistant Planner Johnny Case provided a presentation.

Vice-Chairperson Flaherty provided comments.

Planning Manager Alexis Oropeza provided information.

Chairperson Izant opened the Public Hearing.

3 Commissioner Hoffman provided comments.

Chairperson Izant provided comments.

Applicant Patrick Boboko provided comments.

Chief Landon Phillips provided comments.

Interim City Attorney Sarah Locklin provided comments.

Chairperson Izant closed the Public Hearing.

Vice-Chairperson Flaherty provided comments.

Commissioner Hoffman provided comments.

Commissioner Hirsh motioned to accept staff's recommendation with the modifications of providing a clean resolution and including the original CUP as an attachment.

Moved by: Commissioner Hirsh
Seconded by: Vice Chairperson Flaherty
To determine the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 categorical exemption as defined in Section 15301 of the State CEQA Guidelines; and adopt a resolution to modify the conditions of a Conditional Use Permit (CUP25- 13/APE25-004) at the existing liquor store (Robert’s Liquor) located at 74 Pier Avenue in the Downtown Commercial (C-2) Zone and to accept staff's recommendation with the modifications of providing a clean resolution and including the original CUP as an attachment.

Ayes (5): Chairperson Izant, Vice Chairperson Flaherty, Commissioner Hoffman, Commissioner McNally, and Commissioner Hirsh
Motion Carried

8. COMMUNITY DEVELOPMENT DIRECTOR REPORT
Community Development Director Alison Becker provided comments.

Assistant Planner Dede Tran provided a presentation.

Commissioner Hoffman asked various questions.

Assistant Planner Dede Tran provided information.

Vice-Chairperson Flaherty asked various questions.

Commissioner Hirsh asked various questions.

Planning Manager Alexis Oropeza provided information.

Assistant Planner Dede Tran provided information.

4 Community Development Director Alison Becker provided comments.

9. PLANNING COMMISSION COMMENTS
Vice-Chairperson Flaherty asked various questions.

Community Development Director Alison Becker provided information.

Commissioner McNally provided comments.

Chairperson Izant provided comments.

Vice-Chairperson Flaherty asked various questions.

Planning Manager Alexis Oropeza provided information.

Chairperson Izant asked questions.

Community Development Director Alison Becker provided information.

10. FUTURE AGENDA ITEMS
Questions from Planning Commission members regarding the status of future agenda items. No discussion or debate of these requests shall be undertaken.

10.a PLANNING COMMISSION TENTATIVE FUTURE AGENDA - 26-CDD018 (Planning Manager Alexis Oropeza)
Moved by: Commissioner Hoffman
Seconded by: Vice Chairperson Flaherty
To receive and file the March 17, 2026, Planning Commission tentative future agenda.

Ayes (5): Chairperson Izant, Vice Chairperson Flaherty, Commissioner Hoffman, Commissioner McNally, and Commissioner Hirsh
Motion Carried

11. ADJOURNMENT
The meeting was adjourned at 5:57 p.m.