Agenda packet, regular meeting, second session — Hermosa Beach City Council, April 28, 2026 (part 6 of 7)

City of Hermosa Beach

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the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.

USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY.

Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______

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City of Hermosa Beach

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IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH COMMLINE, INC.

Steve Napolitano, City Manager By: Rafael Abarca, Contract Manager ATTEST:
95-4788314
Martha Alvarez, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Jason Baltimore, Interim City Attorney

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City of Hermosa Beach

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EXHIBIT A

GENERAL SCOPE OF WORK

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City of Hermosa Beach

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General Scope of Work
The scope of work includes, but is not limited to, the following services:
 Outfitting of City vehicles with necessary equipment in the Police Department and all other City vehicles as required. Vehicles to include but are not limited to patrol vehicles, administrative vehicles, parking enforcement vehicles, animal control vehicles, undercover/detective vehicles, utility vehicles, public works vehicles, and other city vehicles. In most cases, vendor would be responsible for purchasing and installing equipment; some equipment may be furnished by the City.

Sample outfitting for various City vehicles (This list is not inclusive of all needs. All equipment specifications to be selected by the City prior to issuance of notice to proceed on a task order):

Patrol
 Exterior
o Rooftop lightbars
o Lighted pushbars
o 360 degree emergency lighting on the body of the vehicle o Spotlights
o Airhorn/Siren
o Rumbler
o P.A. System
 Interior
o Vehicle specific center consoles
o Mobile Computer mounts
o Mobile Computers (power supply installation)
o Modems and roofstop antennas
o Handcuff style rifle and shotgun mounts
o Radios (e.g., Motorola APX 8500’s with 05 and 03 radio heads) with rooftop antennas
o Inmate transportation system (single and full cage)
o Rear of vehicles have metal storage units for emergency equipment o Camera systems
o Gun mounts
Canine (K-9)
 Same as a patrol vehicle build but with a K-9 transport cage that has additional air conditioning controls and remote activated door openers.

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City of Hermosa Beach

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Administration/Undercover/Detective
 Undercover emergency lights
 Airhorn/Siren
 Rifle/Pistol safe
Parking Enforcement
 Exterior
o Dual purpose rooftop (Amber/White as primary) and PD Red and Blue Emergency (secondary that switch over with control button) o Rooftop lightbars
o 360 degree emergency lighting on the body of the vehicle o External spotlights
o Airhorn/siren
o P.A. system
 Interior
o Vehicle specific center consoles
o Mobile computer mounts
o Mobile computers (power supply installation)
o Modems and rooftop antennas
o Radios with rooftop antennas
Public Works Vehicles
 Exterior
o Rooftop lightbars
o 360 degree emergency lighting on the body of the vehicle o External spotlights
o P.A. system
 Interior
o Electronic interior controls
 Servicing and troubleshooting vehicles outfitted by other vendors.  Vehicle badging (e.g., City emblem, logo, vehicle identification numbers and tags; etc.);  All systems, components, parts, and materials provided by the vendor shall be new and unused, with full manufacturers’ warranties, as applicable.

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City of Hermosa Beach

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 IT support for mobile computers, equipment, programming, and installation.  Provide all required pre-cabling radio antennas, control cables and power cables to support the final installation of the radio equipment by the City. All cable lengths at the front center equipment console and rear electronics must allow for proper placement of components by the City.
 The successful vendor shall provide all required pre-cabling of data antennas, computer / display control cables and power cables to support the final installation of the computer equipment by the City. The specifications listed below are minimum requirements and are subject to approval by Police, Information Technology and Fleet representatives before the construction and delivery of the vehicle. All cable lengths at the front center equipment console and the rear electronics tray must be sufficient to allow proper placement of components by the City.
 All Warranty repair services should be available by the warranty repair center responsible for purchased hardware identified in this specification or in any future task orders.  This local area service provider shall be capable of providing warranty repairs and parts replacement, product support and service with certified Law Enforcement Emergency Vehicle Technicians.
 Other associated services as required.

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City of Hermosa Beach

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EXHIBIT B
Sample Task Order Form

TASK ORDER NOTICE TO PROCEED
Dear [CONSULTANT], Date: [DATE]
Task Order #: [NO.]
Company Name: [CONSULTANT]
Service Type: [TYPE OF SERVICE]
Task Cost: $[COST]
Method(s) of
Payment (may be
more than one):
☐Lump Sum: [AMOUNT]
☐Time and Material: [AMOUNT]
Total: [AMOUNT]
Project Title: [PROJECT TITLE]
On-Call Contract #: PW-PSA [CONTRACT NO.]
Purchase Order #: [PO #]
Estimated Task Start
Date: [START_DATE] Estimated Task End Date: [END_DATE]
Scope of Work: [INSERT S.O.W.]
This letter shall serve as Notice to Proceed (“NTP”) based on the attached proposal, dated [PROPOSAL DATE].

You are authorized to proceed with performing the task order in accordance with the project documents in the City’s solicitation, your proposal, and subsequent amendments.

The total authorization for PW-[CONTRACT NO.] to date is $[TOTAL AUTHORIZATION AMOUNT] tabulated below:

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City of Hermosa Beach

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Task
Order
#
PO # NTP Date Description Status Payme
nt
Type
Amount Balance
Original Authorized Contract Amount per Agreement dated [DATE OF AGREEMENT] [CONTRACT AMOUNT]
1 [PO#] [DATE] [DESC.] [STATUS
]
[AMOUNT] [CONTRACT
BALANCE]
2 [PO#] [DATE] [DESC.] [STATUS
]
[AMOUNT] [CONTRACT
BALANCE]
Total Amount Authorized Under PW-[CONTRACT NO.] [TOTAL

AUTHORIZ
ATION
AMOUNT]
You are not authorized to exceed this amount unless additional authorization is received from the City.

Please send all invoices to:
[CONTRACT MANAGER NAME], Contract Manager at [CONTRACT MANAGER EMAIL] [PROJECT MANAGER NAME], Project Manager at [PROJECT MANAGER EMAIL] Accounts Payable at [email protected]
All charges must be assigned to a Contract Number, a Task Order Number, and a Purchase Order number.
[CONSULTANT NAME]’s substantial failure to comply with the provisions of this Task Order, including deadlines (if any) set forth above, shall constitute a default. In the event [CONSULTANT NAME] is in default, City shall provide written notice to setting forth the nature of the default and providing [CONSULTANT NAME] a period of fifteen (15) days from [CONSULTANT NAME] receipt of City's notice to cure the default. In the event such default is not cured within the time required herein, the City may terminate this Task Order. The City shall have no obligation or duty to compensate [CONSULTANT NAME] for any work performed after the date of termination.

However, notwithstanding the foregoing, the schedule and deadlines in this Task Order may be equitably adjusted as the project progresses upon written agreement of both City and [CONSULTANT NAME] or if a delay in [CONSULTANT NAME]’s performance of its services is due to circumstances beyond [CONSULTANT NAME]’s reasonable control. [CONSULTANT NAME] shall perform its services consistent with the professional skill and care ordinarily provided by professionals providing similar services under similar circumstances. [CONSULTANT NAME]. shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the project.

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City of Hermosa Beach

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Should you have any questions, please contact me at [CONTRACT MANAGER’S TELEPHONE NUMBER] or via email at [CONTRACT MANAGER’S EMAIL]
Sincerely,
[CONTRACT MANAGER’S NAME]
[CONTRACT MANAGER’S TITLE]
Attachment:
[PROPOSAL]

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RFQ 25-005 City of Hermosa Beach
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EXHIBIT C

TASK ORDER PRICING CRITERIA
13700 Cimarron Ave. Gardena, CA 90249
(Main) 310.390.8003 (Fax) 310.390.4393
www.CommlineInc.com
City of Hermosa Beach Rate Schedule
The following rates are guaranteed for the term of this agreement (5 Years) Patrol Vehicle Buildout – Flat Fee of $10,325.00
Installation of city provided exterior lightbars, lighted pushbars, 360 emergency lighting, spotlights, airhorn/siren, rumbler, PA system, etc. Installation of interior center consoles, computer mounts, computers with power supply, modems, rooftop antennas, handcuff style rifle/shotgun mounts, additional gun mounts, radios with rooftop antennas, inmate transportation system, partition, emergency equipment metal rear storage units, and camera systems. This flat cost assumes a fixed number of labor hours per vehicle (59 hours) at a rate of $175.00 per hour.

Canine (K9) Vehicle Buildout - Flat Fee of $11,375.00
Installation of city provided exterior lightbars, lighted pushbars, 360 emergency lighting, spotlights, airhorn/siren, rumbler, PA system, etc. Installation of interior center consoles, computer mounts, computers with power supply, modems, rooftop antennas, handcuff style rifle/shotgun mounts, additional gun mounts, radios with rooftop antennas, inmate transportation system, partition, emergency equipment metal rear storage units, camera systems, K-9 transport cage with air conditioning controls, and remote activated door openers. This flat cost assumes a fixed number of labor hours per vehicle (65 hours) at a rate of $175.00 per hour.

Administration/Undercover/Detective Vehicle Buildout - Flat Fee of $5,250.00 Installation of undercover emergency lights, airhorn/siren, radios, rifle/pistol safe, etc. This flat cost assumes a fixed number of labor hours per vehicle (30 hours) at a rate of $175.00 per hour.

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RFQ 25-007 City of Hermosa Beach

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13700 Cimarron Ave. Gardena, CA 90249
(Main) 310.390.8003 (Fax) 310.390.4393
www.CommlineInc.com
Parking Enforcement Vehicle Buildout - Flat Fee of $6,125.00 Installation of city provided exterior dual-purpose rooftop (Amber/White as primary) and PD Red and Blue Emergency (secondary that switch over with control button), rooftop lightbars, 360 emergency lighting, spotlights, airhorn/siren, PA system, etc. Installation of interior center consoles, computer mounts, computers with power supply, modems, rooftop antennas, radios with rooftop antennas, etc. This flat cost assumes a fixed number of labor hours per vehicle (35 hours) at a rate of $175.00 per hour.

Public Works Vehicle Buildout - Flat Fee of $5,250.00
Installation of city provided exterior rooftop lightbars, 360 emergency lighting, spotlights, PA system, etc. Installation of electronic interior controls, etc. This flat cost assumes a fixed number of labor hours per vehicle (30 hours) at a rate of $175.00 per hour.

Labor Rate for Installations, Maintenance, Service Calls, and Repairs - $175.00 per hour Individual quotes will be proposed and approved prior to any parts procurement or installation labor. Quotes will be determined by vehicle type, parts required, and established scope of work.

Quotes will have a minimum 1-hour charge if the vehicle is brought to our bay and a 2-hour minimum charge if the work needs to be done on-site.

This includes (but is not limited to): servicing and troubleshooting vehicles outfitted by other vendors, vehicle badging, IT support (for mobile computers, equipment, programming, and installation), providing all required pre-cabling radio antennas, control cables, power cables, etc to support the final installation of radio equipment by the City.

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RFQ 25-007 City of Hermosa Beach

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6.2 Required Forms

6.2.1 Certification of Qualifications
RFQ #: _________
The undersigned hereby submits its statement of qualifications and agrees to be bound by the terms and conditions of this Request for Qualifications (RFQ).

Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.

3. Proposer has carefully reviewed its statement of qualifications and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

4. It is understood and agreed that the City reserves the right to accept or reject any or all statement of qualifications and to waive any informality or irregularity in any statement of qualifications received by the City.

5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.

6. The statement of qualifications shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________

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RFQ 25-007 City of Hermosa Beach

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8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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RFQ 25-007 City of Hermosa Beach

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6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:

1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This statement of qualifications is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham statement of qualifications and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham statement of qualifications or to refrain from submitting to this RFQ.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.

5. All statements contained in the statement of qualifications and related documents are true.

6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham statement of qualifications.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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RFQ 25-007 City of Hermosa Beach

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6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City’s insurance requirements contained within this RFQ.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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RFQ 25-007 City of Hermosa Beach

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6.2.4 Acknowledgement of Professional Services Agreement RFQ #: _________
The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885

CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE

ON-CALL VEHICLE OUTFITTING SERVICES

BETWEEN THE CITY OF HERMOSA BEACH AND DEROTIC EMERGENCY EQUIPMENT, A

VECTOR COMPANY
This AGREEMENT is entered into this 28th day of April, 2026, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) DEROTIC EMERGENCY EQUIPMENT, A VECTOR COMPANY a limited liability company (“CONSULTANT”).

R E C I T A L S
A. The City desires to obtain Vehicle Outfitting Services on an on-call basis with DEROTIC EMERGENCY EQUIPMENT, A VECTOR COMPANY.

B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:

CONSULTANT shall commence performance upon receipt of a Task Order from CITY to proceed and perform its services in a prompt and timely manner and within any schedule set forth in the Task Order assignment. Each Task Order shall be priced consistent with the specifications of Exhibit C.

CONSIDERATION AND COMPENSATION. CITY shall pay for such services in accordance with the terms of the applicable Task Order.

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In no event shall the total amount paid for services rendered by CONSULTANT under this Agreement exceed the sum of $1,000,000. Periodic payments shall be made within 45 days of receipt of an invoice which includes a detailed description of the work performed. Payments to CONSULTANT for work performed will be made on a monthly billing basis.

PAYMENTS. Periodic payments shall be made within 45 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

TIME OF PERFORMANCE. The services of CONSULTANT shall commence upon receipt of a written notice to proceed from the CITY for each individual Task Order issued under this Agreement. The term for each such Task Order shall be as specified therein, and CONSULTANT shall perform the services described in the Task Order in accordance with the schedule set forth in the applicable scope of work. The overall term of this Agreement shall remain in effect for so long as any Task Order remains in effect, unless otherwise terminated in accordance with this Agreement or extended in writing by the CITY.

FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Jim Demattei. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on April 28, 2031, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

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TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct.

CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

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charges, penalties, attorney’s fees for the adverse party, and expenses (including without limitation attorneys’ and expert witness fees and costs incurred in connection with defending against any of the foregoing or in enforcing this indemnity), (collectively, “Damages”) of any kind whatsoever paid, incurred or suffered by, or asserted against, the Indemnities arising from or attributable to the acts or omissions of CONSULTANT, its officers, directors, employees, subsidiaries, or agents, whether or not negligent or otherwise culpable, in connection with or related to the performance of this Agreement, including without limit Damages arising from or attributable to any repair, cleanup, or detoxification, or preparation and implementation of any removal, remedial response, closure, or other plan( regardless of whether undertaken due to governmental action) concerning any Pollutant., Contaminant, Hazardous Substance, Hazardous Waste, Household Hazardous Waste, Solid Waste, or other waste that the CONSULTANT has generated, collected, stored, transported, or disposed, arising out of or in connection with the CONSULTANT’S performance of work. The foregoing indemnity is intended to operate as an agreement pursuant to Section 107(e) of the Comprehensive Environmental Response, Compensation and liability Act (“CERCLA”), 42 U.S.C. § 9607(e); Resource Conservation and Recovery Act (“RCCA”), 42 U.S.C. §§ 6901 et seq.; and California Health and Safety Code Section 25364, to defend, protect, hold harmless, and indemnify the Indemnitees from liability. This provision is in addition to all other provisions in the Agreement and will survive the end of the term of this Agreement. The liability of the CONSULTANT is not limited to the limits of the polices of insurance provided.

ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees

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to maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement.

CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City.

If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, non-owned, or rented vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each accident.

4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance, if applicable, for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance

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shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

5. Cyber Security and Privacy Liability. The CONSULTANT shall procure and maintain insurance with limits of $1,000,000 per occurrence/loss, $2,000,000 general aggregate, which shall include the following coverage:

1. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including but not limited to personally identifiable information (PII), protected health information (PHI), security codes, access codes, passwords, etc.

2. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems, including hacker or denial of service attacks.

3. Liability arising from introducing a computer virus or otherwise causing damage to vendor (first-party) or customer’s (third-party) computer, computer system, network, or similarly related property and the data, software and programs.

4. Liability arising from professional misconduct or lack of the requisite skill required for performing services defined in the contract or agreement.

5. Costs associated with restoring, updating, or replacing data.

6. Costs associated with a privacy breach, including notification costs, customer support, forensics, crises management, public relations consulting, legal services of a privacy attorney, credit monitoring, and identity fraud resolution services for affected individuals.

If coverage is maintained on a claims-made basis, consultant shall maintain such coverage for an additional three (3) years following termination of the contract.

6. Pollution Liability Insurance. Coverage shall provide for liability arising out of sudden, accidental, and gradual pollution, and remediation. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for remediation of the site in the event of an environmental contamination event arising out of the materials, supplies, products, work, operations, or workmanship.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or

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companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.

E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.

F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.

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deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.

USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation. CONSULTANT agrees to ensure that its subconsultants, subcontractors, or sub-subcontractors will provide insurance coverage at the minimum limits identified in this Agreement and will provide all endorsements that are required by the CONSULTANT.

FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.

CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.

NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

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NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Landon Phillips, Chief of Police

DEROTIC EMERGENCY

EQUIPMENT, A VECTOR COMPANY
8405 IBM Drive, Bldg. 301
Charlotte, NC 28262
ATTN: Aubrey Felton, President
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party.

There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

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E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.

ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.

FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

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City Initials ______
Consultant Initials ______
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

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CITY OF HERMOSA BEACH DEROTIC EMERGENCY EQUIPMENT, A

VECTOR COMPANY
Steve Napolitano, City Manager By: AUBREY FELTON, PRESIDENT ATTEST:
20-5680368
Martha Alvarez, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Jason Baltimore, Interim City Attorney

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EXHIBIT A

GENERAL SCOPE OF WORK

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Sample outfitting for various City vehicles (This list is not inclusive of all needs. All equipment specifications to be selected by the City prior to issuance of notice to proceed on a task order):

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EXHIBIT B
Sample Task Order Form

You are authorized to proceed with performing the task order in accordance with the project documents in the City’s solicitation, your proposal, and subsequent amendments.

The total authorization for PW-[CONTRACT NO.] to date is $[TOTAL AUTHORIZATION AMOUNT] tabulated below:

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AUTHORIZ
ATION
AMOUNT]
You are not authorized to exceed this amount unless additional authorization is received from the City.

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EXHIBIT C

TASK ORDER PRICING CRITERIA
Annual cost adjustments will be based on the Consumer Price Index (CPI) guide.

Include other direct costs. No markups on direct costs or sub-consultant work; oversight hours allowed.

1. Hourly Billable Rates
Name Title License/Certification Hourly Rate ($)
Nick Worell Site Manager Diesel Tech $195
Gabriel Salmon Mechanic EVT $195
Ivan Garcia Install Lead Advanced Emergency
Vehicle Installer
$160
Anthony Raya Installer Emergency Vehicle
Installer
$160
Neftali Palacios Installer Tech $160

2. Other Team Member Categories
Category Description Hourly Rate ($)
Sharlene Apostol Office Manager $150
Gilberto Dominguez Parts Manager $150

3. Sub-Consultants (No markups; oversight hours allowed Not applicable

4. CPI-Capped Increases
Rates subject to annual adjustment, not to exceed relevant CPO for prior 12 months

5. Other Direct Costs (No markups)
None

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6.2 Required Forms

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.

5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.

6. The statement of qualifications shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________

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8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:

1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This statement of qualifications is genuine and not collusive or sham.

5. All statements contained in the statement of qualifications and related documents are true.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City’s insurance requirements contained within this RFQ.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

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City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885

CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE

ON-CALL VEHICLE OUTFITTING SERVICES
BETWEEN THE CITY OF HERMOSA BEACH AND 10-33 INDUSTRIES
This AGREEMENT is entered into this 28h day of April, 2026, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and 10-33 INDUSTRIES, a limited liability company (“CONSULTANT”).

R E C I T A L S
A. The City desires to obtain Vehicle Outfitting Services on an on-call basis with 10- 33 Industries.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:

CONSIDERATION AND COMPENSATION. CITY shall pay for such services in accordance with the terms of the applicable Task Order.

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KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Nick Brophy. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

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TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

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to maintain such records for a period of three (3) years following final payment under this Agreement.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement.

INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

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2. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems, including hacker or denial of service attacks.

4. Liability arising from professional misconduct or lack of the requisite skill required for performing services defined in the contract or agreement.

5. Costs associated with restoring, updating, or replacing data.

If coverage is maintained on a claims-made basis, consultant shall maintain such coverage for an additional three (3) years following termination of the contract.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or

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3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

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NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Landon Phillips
10-33 Industries
4025 Spencer St., Suite 101
Torrance, CA 90503
ATTN: Michael Sweeney
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party.

There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as

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a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

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Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.

City Initials ______
Consultant Initials ______

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IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH 10-33 INDUSTRIES
Steve Napolitano, City Manager By: MICHAEL SWEENEY, CEO ATTEST:
99-1554632
Martha Alvarez, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Jason Baltimore, Interim City Attorney

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EXHIBIT A

GENERAL SCOPE OF WORK

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Sample outfitting for various City vehicles (This list is not inclusive of all needs. All equipment specifications to be selected by the City prior to issuance of notice to proceed on a task order):

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EXHIBIT B
Sample Task Order Form

You are authorized to proceed with performing the task order in accordance with the project documents in the City’s solicitation, your proposal, and subsequent amendments.

The total authorization for PW-[CONTRACT NO.] to date is $[TOTAL AUTHORIZATION AMOUNT] tabulated below:

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AUTHORIZ
ATION
AMOUNT]
You are not authorized to exceed this amount unless additional authorization is received from the City.

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EXHIBIT C

TASK ORDER PRICING CRITERIA

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6.2 Required Forms

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.

5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.

6. The statement of qualifications shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________

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8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:

1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This statement of qualifications is genuine and not collusive or sham.

5. All statements contained in the statement of qualifications and related documents are true.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City’s insurance requirements contained within this RFQ.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

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REQUEST FOR QUALIFICATIONS (RFQ) NO. 25-007

ON-CALL VEHICLE OUTFITTING SERVICES

IN THE CITY OF HERMOSA BEACH, CALIFORNIA

CITY OF HERMOSA BEACH

POLICE DEPARTMENT
1315 Valley Drive
Hermosa Beach, CA 90254
(310) 318-0210

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RFQ NUMBER: RFQ# 25-007
RFQ TITLE: ON-CALL OUTFITTING SERVICES
REQUESTING DEPARTMENT: Police Department
RELEASE DATE: November 13, 2025
DUE DATE: Thursday, December 18th, 2025 @ 3:00 p.m. PST Notice is hereby given that the Department of Public Works of the City of Hermosa Beach will receive statements of qualification for:

RFQ# 25-007 ON-CALL VEHICLE OUTFITTING SERVICES
Statements of qualification must be submitted as PDF via the PlanetBids Portal (pbsystem.planetbids.com/portal/51313/portal-home) and will be received until 3:00 p.m. PST, Thursday, December 18th, 2025.

Statements of qualification will not be opened at that time but will be reviewed by the Police Department for verification and compliance with specifications and subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award.

Please direct any inquiries regarding this RFQ to Andrew Nguyen at [email protected]. All questions regarding the content of the RFQ must be submitted on the PlanetBids Portal.

Dated: November 12, 2025
www.hermosabeach.gov

CITY OF HERMOSA BEACH
1315 Valley Drive, Hermosa Beach, CA, 90254
Phone: (310) 318-0210, FAX: (310) 937-5015

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Table of Contents
1 Introduction............................................................................................................................4

1.1 Invitation for Qualifications.............................................................................................4

1.2 RFQ Timeline ....................................................................................................................4

1.3 Submittal Procedures ......................................................................................................4

1.4 Protest Procedures...........................................................................................................5

1.5 Contact ............................................................................................................................5

1.6 General RFQ Conditions .................................................................................................5

2. Scope of Services ...............................................................................................................11

2.1 City Location and Characteristics................................................................................11

2.2 Description.....................................................................................................................11

3. Submittal Instructions..........................................................................................................15

3.1 Format ............................................................................................................................15

3.2 Content ..........................................................................................................................15

3.2.1 Cover Letter ............................................................................................................15

3.2.2 Firm Profile ...............................................................................................................15

3.2.3 Organizational Chart..............................................................................................16

3.2.4 Bios of Key Staff.......................................................................................................16

3.2.5 Relevant Experience and References..................................................................16

3.2.6 Project Management Plan ....................................................................................17

3.2.7 Required Forms .......................................................................................................17

3.2.8 Rate Schedule ........................................................................................................17

4. Evaluation and Selection ...................................................................................................18

4.1 Review Process..............................................................................................................18

5. Contract Expectations........................................................................................................20

5.1 Contract Period .............................................................................................................20

5.2 Professional Services Agreement.................................................................................20

5.3 Standards of Work .........................................................................................................20

5.4 Invoicing and Payment.................................................................................................20

6. Attachments and Required Forms.....................................................................................21

6.1 Sample Profession Services Agreement......................................................................21

6.2 Required Forms..............................................................................................................38

6.2.1 Certification of Qualifications................................................................................38

6.2.2 Non-Collusion Affidavit...........................................................................................40

6.2.3 Compliance with Insurance Requirements..........................................................41

6.2.4 Acknowledgement of Professional Services Agreement....................................42

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1 Introduction

1.1 Invitation for Qualifications
The City of Hermosa Beach (“City”) is seeking Statements of Qualifications from qualified individuals or firms (“Consultant”) to provide on-call Vehicle Outfitting Services. The selected Consultant would assist the Hermosa Beach Police Department and the City’s Public Works Department in the preparation and installation of outfitting City vehicles and other as-needed work in support of the City’s fleet operational and requirements.

Consultants must have the expertise, experience, and demonstrate resources available to perform the work described in this request for qualifications (RFQ).

The City intends to enter an agreement with up to three (3) qualified consultants (or teams of consultants) for the requested services in an amount not to exceed $1,000,000 each for a period of five years. The City anticipates a contract start date around February 2026.

This RFQ does not require consultants to address any specific projects or task orders. As work is identified, the City will solicit proposals from one, or more, of the on-call firms. A task order will then be negotiated and executed between the City and the selected firm.

1.2 RFQ Timeline
RFQ posted November 13, 2025
Deadline to submit written questions December 2, 2025
Posting of responses to questions December 4, 2025
Deadline to submit qualifications December 18, 2025 - 3 PM PST Tentative award January 27, 2026

1.3 Submittal Procedures
Respondents shall submit one copy of the statement of qualification and one copy of the rate schedule in PDF format (separate files) on the PlanetBids Portal.

No responses will be accepted after the listed date and time. The format, content, and procedures for submitting a statements of qualification are provided in further detail within the RFQ (see Section 3).

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1.4 Protest Procedures
Proposers may file a “protest” of a proposal/statement of qualification with the City’s City Manager. In order for a Proposer’s protest to be considered valid, the protest must:

A. Be filed in writing within five (5) calendar days after submittal deadline, or where the Protest relates solely to events occurring thereafter, within five (5) calendar days after the event or occurrence giving rise to the protest; B. Clearly identify the specific irregularity or issue; C. Clearly identify the specific City staff determination or recommendation being protested;
D. Specify in detail the grounds for protest and the facts supporting the protest; E. Include all relevant supporting documentation with the protest at time of filing; and
F. Be transmitted concurrently to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other Proposers or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

If the protest does not comply with each of these requirements, the City may reject the protest with or without further review.

If the protest is timely and complies with the above requirements, the City Manager, or other designated City staff member, shall review the protest, any response from the challenged Proposer(s), and all other relevant information, and will provide a written decision to the protestor.

This administrative procedure and the time limits set forth herein are mandatory. Failure to comply with these mandatory procedures shall constitute a waiver of any right to pursue the protest, including filing a Government Code claim or any legal proceedings or actions.

1.5 Contact
All questions regarding the content of the RFQ shall be submitted directly on the PlanetBids Portal. Responses to all questions will be posted on the PlanetBids portal.

Please direct any other inquiries regarding this RFQ to Andrew Nguyen at [email protected].

1.6 General RFQ Conditions
The following instructions and conditions apply to this RFQ:

Pre-Contractual Expenses
The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual

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expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a statement of qualifications in response to this RFQ. • Submitting that response to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFQ, proposal, and/or contractual agreement.
• Any other expenses incurred by the consultant prior to the date of an executed contract.

Authority to Withdraw RFQ and/or Not Award Contract
The City of Hermosa Beach reserves the right to withdraw this RFQ at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFQ. The City expressly reserves the right to reject any and all responses to this RFQ without indicating any reasons for such rejection(s).

The release of this RFQ does not obligate or compel the City to enter into a contract or agreement.

Authority to Revise RFQ and Request Additional Information The City reserves the rights to amend the RFQ at any time, to determine the successful respondent(s), and to reject any or all responses or their components. Should it be necessary for the City to issue addendums to this RFQ during the advertisement period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective respondents to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Statements of qualifications shall acknowledge that the consultant is aware of all addendums which have been issued and has incorporated their provisions in their response by completing the Certification of Qualifications Form.

The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest.

Other Conditions
• ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the statement of qualifications and list them as additional services.

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• AUTHORIZED SIGNATURES. Every statement of qualifications must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a statement of qualifications on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. • AWARD OF QUALIFICATIONS. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous statement of qualifications after consideration of all criteria.
• COMPLIANCE WITH LAWS. All statement of qualifications shall comply with current federal, state, and other laws relative thereto.
• CONFLICT OF INTEREST. By signing the Certification of Qualifications , the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. • DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider statement of qualifications from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one statement of qualifications for the same work unless alternate statement of qualifications are called for. Reasonable grounds for believing that any consultant is interested in more than one statement of qualifications for the same work will cause the rejection of all statement of qualifications for the work in which a consultant is interested. Consultants shall submit as part of their statement of qualifications documents the completed Non-Collusion Affidavit.
• EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFQ documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any).

Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded.

The submission of a statement of qualifications shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFQ documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the statement of qualifications. No

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claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.
• INTERPRETATION OF RFQ DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFQ. If any person is in doubt as to the true meaning of any part of this RFQ documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFQ by any person are unauthorized and invalid. Modifications to the RFQ, including, but not limited to the scope of work, can be made only by written addendum issued by the City.

Proposers shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFQ documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFQ documents. All such addenda shall become a part of the RFQ document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFQ documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued.
• IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition.
• NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms.
• OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one rate schedule.
• OWNERSHIP. All data, documents and other products used or developed during the RFQ process become the property of the City upon submission. All documents submitted in response to this RFQ shall become the property of the City and a matter of public record pursuant to Government Code sections 7920 et seq.

Statement of qualifications should not be marked as confidential or proprietary, and City may refuse to consider a statement of qualifications so marked. All information contained within the statement of qualifications will become a matter

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of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its statement of qualifications that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.
• PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFQ) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement.
• NO PUBLIC OPENING/PUBLIC RECORDS ACT. Statement of qualifications shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants.

Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing statement of qualifications is not disclosed to other Consultants. Prices and other information concerning the statement of qualifications shall not be disclosed until a recommendation for award is made to the awarding authority.
• PUBLIC RECORD. All statement of qualifications submitted in response to this RFQ will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law.
• REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted statement of qualifications are material and important, and will be relied on by the City in evaluation of the statement of qualifications . Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the statement of qualifications. • SEVERABILITY. If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable.
• SUBCONTRACTOR INFORMATION. If the statement of qualifications includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFQ for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract.
• VALIDITY. Statement of qualifications must be valid for a period of 90 days from the due date.

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• WITHDRAWAL OF STATEMENT OF QUALIFICATIONS. Consultants’ authorized representative may withdraw statement of qualifications only by written request received by this RFQ contact personal before the Submittal Deadline. • BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement.

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2. Scope of Services

2.1 City Location and Characteristics
The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north by the City of Manhattan Beach, on the south by the City of Redondo Beach, on the east by the City of Redondo Beach and the City of Manhattan Beach, and on the west by the Pacific Ocean. The City limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles.

Hermosa Beach is thriving, and engaged community, with some 20,000 residents and naturally draws a high number of visitors to its beaches and downtown.

Governed by a five-member City Council with members elected at large, Hermosa Beach operates under the council/city manager form of government as a general law city. Like the community, the Council is informed, educated, and engaged. The programs and services provided by the City are accomplished through seven City departments: Administrative Services, City Clerk, City Manager, Community Development, Community Resources, Police, and Public Works.

2.2 Description
The Police Department is responsible for providing public safety services for City of Hermosa Beach. The Department is divided into three primary divisions: Patrol (Operations), Investigative and Administrative Services, and Community Services. The Investigative and Administrative Services Division oversees the Detective Bureau, the jail, records, property and evidence, and administrative support. In collaboration with the Public Works Department, the Police Department’s fleet is managed to ensure officers have available and equipped vehicles for daily operation.

The City of Hermosa Beach (“City”) is seeking Statements of Qualifications from qualified individuals or firms (“Consultant”) to provide on-call Vehicle Outfitting Services. The selected Consultant would assist the Hermosa Beach Police Department and the City’s Public Works Department in the preparation and installation of outfitting all City vehicles and other as-needed work in support of the City’s fleet operational requirements.

Consultants must have the expertise, experience, and demonstrate resources available to perform the work described in this request for qualifications (RFQ).

This RFQ does not require consultants to address any specific projects or task orders. As work is identified, the City will solicit proposals from one, or more, on-call firms. The

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designated Consultant(s) shall then provide a cost proposal, fee, and a schedule per each task order issued by the City. A task order will then be negotiated and executed between the City and the selected firm. Compensation will be based on a time and materials with a not-to-exceed limit agreed upon by both the Consultant and City before work begins.

Please note that being selected for an as-needed contract does not guarantee that a Consultant will be requested to submit a task order or be assigned any work. The City reserves the right to retain other consulting firms in its sole discretion when the City believes there will be an economic or other significant advantage for doing so.

2.2 General Scope of Work
The scope of work includes, but is not limited to, the following services:
• Outfitting of City vehicles with necessary equipment in the Police Department and all other City vehicles as required. Vehicles to include but are not limited to patrol vehicles, administrative vehicles, parking enforcement vehicles, animal control vehicles, undercover/detective vehicles, utility vehicles, public works vehicles, and other city vehicles. In most cases, vendor would be responsible for purchasing and installing equipment; some equipment may be furnished by the City.

Sample outfitting for various City vehicles (This list is not inclusive of all needs. All equipment specifications to be selected by the City prior to issuance of notice to proceed on a task order):

Patrol
• Exterior
o Rooftop lightbars
o Lighted pushbars
o 360 degree emergency lighting on the body of the vehicle o Spotlights
o Airhorn/Siren
o Rumbler
o P.A. System
• Interior
o Vehicle specific center consoles
o Mobile Computer mounts
o Mobile Computers (power supply installation)
o Modems and roofstop antennas
o Handcuff style rifle and shotgun mounts
o Radios (e.g., Motorola APX 8500’s with 05 and 03 radio heads) with rooftop antennas
o Inmate transportation system (single and full cage)
o Rear of vehicles have metal storage units for emergency equipment

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o Camera systems
o Gun mounts
Canine (K-9)
• Same as a patrol vehicle build but with a K-9 transport cage that has additional air conditioning controls and remote activated door openers.

Administration/Undercover/Detective
• Undercover emergency lights
• Airhorn/Siren
• Rifle/Pistol safe
Parking Enforcement
• Exterior
o Dual purpose rooftop (Amber/White as primary) and PD Red and Blue Emergency (secondary that switch over with control button) o Rooftop lightbars
o 360 degree emergency lighting on the body of the vehicle o External spotlights
o Airhorn/siren
o P.A. system
• Interior
o Vehicle specific center consoles
o Mobile computer mounts
o Mobile computers (power supply installation)
o Modems and rooftop antennas
o Radios with rooftop antennas
Public Works Vehicles
• Exterior
o Rooftop lightbars
o 360 degree emergency lighting on the body of the vehicle o External spotlights
o P.A. system
• Interior
o Electronic interior controls
• Servicing and troubleshooting vehicles outfitted by other vendors.

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• Vehicle badging (e.g., City emblem, logo, vehicle identification numbers and tags; etc.);
• All systems, components, parts, and materials provided by the vendor shall be new and unused, with full manufacturers’ warranties, as applicable. • IT support for mobile computers, equipment, programming, and installation. • Provide all required pre-cabling radio antennas, control cables and power cables to support the final installation of the radio equipment by the City. All cable lengths at the front center equipment console and rear electronics must allow for proper placement of components by the City.
• The successful vendor shall provide all required pre-cabling of data antennas, computer / display control cables and power cables to support the final installation of the computer equipment by the City. The specifications listed below are minimum requirements and are subject to approval by Police, Information Technology and Fleet representatives before the construction and delivery of the vehicle. All cable lengths at the front center equipment console and the rear electronics tray must be sufficient to allow proper placement of components by the City.
• All Warranty repair services should be available by the warranty repair center responsible for purchased hardware identified in this specification or in any future task orders.
• This local area service provider shall be capable of providing warranty repairs and parts replacement, product support and service with certified Law Enforcement Emergency Vehicle Technicians.
• Other associated services as required.

2.3 Relevant Plans, Policies, Programs, or Projects
Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience:
• Fiscal Year 2025-26 Budget, adopted 2025
• PLAN Hermosa, the City’s Comprehensive General Plan and Local Coastal Program, adopted 2017

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3. Submittal Instructions

3.1 Format
Proposers shall submit one copy of the statement of qualifications and one copy of the rate schedule in PDF format on the PlanetBids Portal.

3.2 Content
Statement of qualifications must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Emphasis should be concentrated on conforming to the RFQ instructions, responding to the RFQ requirements, and on providing a complete and clear description of the offer. Statement of qualifications should include the sections as described in greater detail below. Do not include marketing brochures or other promotional material not connected with this RFQ.

3.2.1 Cover Letter
Statement of qualifications must be accompanied by a short cover letter, signed by an individual authorized to bind the proposing entity to all commitments made in the submittal. An unsigned statement of qualifications is grounds for rejection. The cover letter should include:
• Brief introduction of the firm (or team of firms);
• Contact information for the person authorized to enter into an agreement with the City;
• Contact information for the contract manager that will serve as the day-to-day contact with the City. For this on-call contract, the City will expect a dedicated point person to manage all task orders; serve as the conduit of information between any task-specific project managers and sub-consultants; and ensure overall quality and responsiveness.
• Concise statement of understanding of the scope of work; and • Acknowledgement of receipt of any addendums that were issued for this RFQ.

3.2.2 Firm Profile
Proposers should provide a brief profile of the prime consultant and any sub-consultants.

Information should include, but is not limited to the following information:
• Official name, address, email, and telephone number of the consultant’s primary point of contact.

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• Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture.
• Federal Employer I.D. Number.
• Indication whether firm is totally or partially owned by another business organization (parent company) or individual.
• Number of years consultant has been in business under the present business name.
• Number of years of experience the consultant has had in providing required, equivalent, or related services.
• Any failures or refusals to complete a contract, and explanation.

3.2.3 Organizational Chart
Proposer shall include an organizational chart that reflects titles of key staff assigned to provide services under this statement of qualifications for the prime consultant and all subconsultants. The organizational chart should clearly identify names, titles, and professional licenses/certifications.

It is the City s requirement to have the key personnel identified in the Organizational Chart remain with the individual project during its duration. After contract execution the Consultant should not substitute key personnel (contract manager and others listed by name in the statement of qualifications) or sub-consultants without prior written approval by the City.

3.2.4 Bios of Key Staff
Proposer shall include bios of key staff identified in the organizational chart for the prime consultant and all subconsultants. The bios should indicate key relevant experience on similar projects, their areas of expertise, degrees, and any relevant professional licenses and certifications.

3.2.5 Relevant Experience and References
Proposers shall highlight their experience providing similar on-call services for other municipal clients. References for at least three (3) similar projects within the last five (5) years is required. Please include the following information, at a minimum for other similar projects:
• Name of contracting agency and department
• Description of project or services provided
• Year started and completed (if relevant)

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• Key Personnel Assigned
• Name, email, and phone number for agency project manager • Contract Value

3.2.6 Project Management Plan
In this section, proposers should detail their approach to responding to requests for asneeded work, ensuring clear communication between the Consultant’s Contract Manager and the City, and oversight of task orders to ensure schedule and budget adherence and quality assurance/quality control. Where possible, proposers shall provide details on anticipated turn-around times for routine outfitting services as these services are critical to ensure operations of City departments.

3.2.7 Required Forms
Consultant shall review, acknowledge and submit the following forms:
• Certification of Qualifications. Consultant is required to sign and submit the Certification of Qualifications including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFQ. (See section 6.2.1)
• Non-Collusion Affidavit.Consultant is required to sign and submit the NonCollusion Affidavit. (See section 6.2.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 6.2.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 6.2.4)

3.2.8 Rate Schedule
Rate schedules shall be submitted through PlanetBids Portal as a separate file, labeled “Rate Schedule” and indicate the firm’s name. The rate schedule shall detail hourly billable rates for key staff members (including their names, titles, and licenses) and other team member categories for various other services offered by the Consultant, and subconsultants as appropriate.

Proposer must also state if rates are guaranteed for the term of the agreement or will be subject to future rate increases. Any proposed requests to change the adopted rates annually shall not exceed the relevant Consumer Price Index for the preceding 12-month period.

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Rate schedule shall detail any other direct costs, intended to be charged to the City (e.g., travel, equipment, printing/materials).

No mark ups will be allowed for direct or miscellaneous costs and sub-consultant work, however, an appropriate number of hours for sub-consultant oversight will be allowed.

4. Evaluation and Selection

4.1 Review Process
The City will evaluate all statement of qualifications received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest fee schedule, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer. Evaluation scores will not be released until after award, if one is made.

Following the review of RFQs by the City’s team, the City may, if it chooses to do so, invite short-listed consultants to be interviewed by a panel of City staff, which may include noncity personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposer(s). Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements.

Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of statement of qualifications . In conducting discussions, the City will not disclose information derived from statement of qualifications submitted by competing Proposers.

The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract the City may request modifications to the proposed scope or to the technical team or other elements of the statement of qualifications . If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commence following contract award and satisfaction of contract requirements.

Task orders resulting from this contract will be negotiated and executed between the City and the selected firm.

4.2 Evaluation Criteria
Statement of qualifications will be evaluated on the basis of their response to all provisions of this RFQ. The City of Hermosa Beach will use the following criteria in its evaluation of statement of qualifications, interviews may be required with selected consultants, or verification of references. The categories will be weighted approximately as follows.

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Approach and Methods (40%):
• Demonstration of the team’s ability to be responsive to the City’s needs and provide a high level of customer service.
• Evidence of the team’s ability to successfully deliver project tasks and deliverables, within the identified project budget and minimize cost overruns. • Ability to perform requested services in a timely manner taking into consideration average turn-around times for routine outfitting services. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management plan. • A well thought-out and tailored approach to as-needed work that responds to the City’s particular issues and needs.
• Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities.
• Evidence of the team’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment.

Relevant Experience & Expertise (40%):
• Recent experience providing similar services for other jurisdictions. • The consultant team’s ability to dedicate a strong contract manager, knowledge with the needs of a Police Department and Public Works Department, that will serve as a single point of contact for the duration of the project. • Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements.
• The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks outlined in the scope of work.

Administration (20%):
• Billing rates and ability to comply with billing requirements. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement.

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5. Contract Expectations

5.1 Contract Period
The City anticipates the contract term would begin in November 2025.

5.2 Professional Services Agreement
The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement.

5.3 Standards of Work
In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense.

5.4 Invoicing and Payment
Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task.

Invoices are to be submitted monthly. The invoices shall reference the project title, and list charges by task, worker classification, hours, billing rate, and totals.

Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information, summarized by task order:

Contract
Amount
Total Prior
Contract Billings
Contract Work
Performed this
Period
Total Contract
Amount
Performed To
Date
Contract
Percent
Complete
Total Amount
Remaining for the
Contract

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6. Attachments and Required Forms

6.1 Sample Profession Services Agreement

CONTRACT FOR PROFESSIONAL SERVICES TO
________________________________________________________________ BETWEEN THE CITY OF HERMOSA BEACH AND ___________________________ This AGREEMENT is entered into this day of , 20XX, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”).

R E C I T A L S
A. The City desires to __________________________________________.

C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:

SCOPE OF SERVICES. CONSULTANT shall provide CITY with the services more particularly described in the General Scope of Services, Exhibit A. No services shall be performed unless authorized by a fully executed Task Order Notice to Proceed, for an individual Task Order assignment, issues by the CITY or its designee, in the form attached hereto as Exhibit B. CONSULTANT shall commence performance upon receipt of a Task Order from CITY to proceed and perform its services in a prompt and timely manner and within any schedule set forth in the Task Order assignment. Each Task Order shall be priced consistent with the specifications of Exhibit C.

CONSIDERATION AND COMPENSATION. CITY shall pay for such services in accordance with the terms of the applicable Task Order.

In no event shall the total amount paid for services rendered by CONSULTANT under this Agreement exceed the sum of ____________. This amount is to cover all printing and related costs, and CITY will not pay any additional fees for printing expenses.

Periodic payments shall be made within 45 days of receipt of an invoice which

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RFQ 25-007 City of Hermosa Beach

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includes a detailed description of the work performed. Payments to CONSULTANT for work performed will be made on a monthly billing basis.

KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.

TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.

TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

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RFQ 25-007 City of Hermosa Beach

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CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

A. Pollution Indemnification. CONSULTANT must defend with counsel reasonably acceptable to the City, indemnify, protect, and hold harmless the City, its officers, officials, employees, and volunteers (hereinafter “Indemnities”) from and against all claims and damages (including but not limited to special, consequential, natural resources, and punitive damages), injuries, costs, 9including without limitation all response, remediation, and removal costs), losses, demands, claims, debts, liens, liabilities, causes of action, suits, legal or administrative proceedings, interest, fines, charges, penalties, attorney’s fees for the adverse party, and expenses (including without limitation attorneys’ and expert witness fees and costs incurred in connection with defending against any of the foregoing or in enforcing this indemnity), (collectively, “Damages”) of any kind whatsoever paid, incurred or suffered by, or asserted

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RFQ 25-007 City of Hermosa Beach

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against, the Indemnities arising from or attributable to the acts or omissions of CONSULTANT, its officers, directors, employees, subsidiaries, or agents, whether or not negligent or otherwise culpable, in connection with or related to the performance of this Agreement, including without limit Damages arising from or attributable to any repair, cleanup, or detoxification, or preparation and implementation of any removal, remedial response, closure, or other plan( regardless of whether undertaken due to governmental action) concerning any Pollutant., Contaminant, Hazardous Substance, Hazardous Waste, Household Hazardous Waste, Solid Waste, or other waste that the CONSULTANT has generated, collected, stored, transported, or disposed, arising out of or in connection with the CONSULTANT’S performance of work. The foregoing indemnity is intended to operate as an agreement pursuant to Section 107(e) of the Comprehensive Environmental Response, Compensation and liability Act (“CERCLA”), 42 U.S.C. § 9607(e); Resource Conservation and Recovery Act (“RCCA”), 42 U.S.C. §§ 6901 et seq.; and California Health and Safety Code Section 25364, to defend, protect, hold harmless, and indemnify the Indemnitees from liability. This provision is in addition to all other provisions in the Agreement and will survive th end of the term of this Agreement. The liability of the CONSULTANT is not limited to the limits of the polices of insurance provided.

ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.

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RFQ 25-007 City of Hermosa Beach

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CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.

INSURANCE REQUIREMENTS.

A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount of not less than two million dollars ($2,000,000) per occurrence, $4,000,000 general aggregate for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined singlelimit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term

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RFQ 25-007 City of Hermosa Beach

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of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

2. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems, including hacker or denial of service attacks.

4. Liability arising from professional misconduct or lack of the requisite skill required for performing services defined in the contract or agreement.

5. Costs associated with restoring, updating, or replacing data.

If coverage is maintained on a claims-made basis, consultant shall maintain such coverage for an additional three (3) years following termination of the contract.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability

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RFQ 25-007 City of Hermosa Beach

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arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers.

Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.

C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement.

CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material

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RFQ 25-007 City of Hermosa Beach

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breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.

NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

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RFQ 25-007 City of Hermosa Beach

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CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: ATTN:

Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

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RFQ 25-007 City of Hermosa Beach

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TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.

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RFQ 25-007 City of Hermosa Beach

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DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.

City Initials ______
Consultant Initials ______
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF HERMOSA BEACH CONSULTANT

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RFQ 25-007 City of Hermosa Beach

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[MAYOR/CITY MANAGER] By: NAME/TITLE
ATTEST:

Myra Maravilla, City Clerk Taxpayer ID No.

APPROVED AS TO FORM:

Jason Baltimore, Interim City Attorney

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RFQ 25-007 City of Hermosa Beach

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EXHIBIT A

GENERAL SCOPE OF WORK

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RFQ 25-007 City of Hermosa Beach

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EXHIBIT B
Sample Task Order Form

You are authorized to proceed with performing the task order in accordance with the project documents in the City’s solicitation, your proposal, and subsequent amendments.

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RFQ 25-007 City of Hermosa Beach

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The total authorization for PW-[CONTRACT NO.] to date is $[TOTAL AUTHORIZATION AMOUNT] tabulated below:

Task
Order
#
PO # NTP Date Description Status Payme
nt
Type
Amount Balance
Original Authorized Contract Amount per Agreement dated [DATE OF AGREEMENT] [CONTRACT AMOUNT]
1 [PO#] [DATE] [DESC.] [STATUS
]
[AMOUNT] [CONTRACT
BALANCE]
2 [PO#] [DATE] [DESC.] [STATUS
]
[AMOUNT] [CONTRACT
BALANCE]
Total Amount Authorized Under PW-[CONTRACT NO.] [TOTAL

AUTHORIZ
ATION
AMOUNT]
You are not authorized to exceed this amount unless additional authorization is received from the City.

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RFQ 25-007 City of Hermosa Beach

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[CONSULTANT NAME] shall perform its services consistent with the professional skill and care ordinarily provided by professionals providing similar services under similar circumstances. [CONSULTANT NAME]. shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the project.

Should you have any questions, please contact me at [CONTRACT MANAGER’S TELEPHONE NUMBER] or via email at [CONTRACT MANAGER’S EMAIL]
Sincerely,
[CONTRACT MANAGER’S NAME]
[CONTRACT MANAGER’S TITLE]
Attachment:
[PROPOSAL]

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RFQ 25-005 City of Hermosa Beach
65270.00021\44269747.2

EXHIBIT C

TASK ORDER PRICING CRITERIA

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

6.2 Required Forms

1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.

5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.

6. The statement of qualifications shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:

1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This statement of qualifications is genuine and not collusive or sham.

5. All statements contained in the statement of qualifications and related documents are true.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

6.2.4 Acknowledgement of Professional Services Agreement RFQ #: _________
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

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13700 Cimarron Ave., Gardena, CA 90249
Main: (310) 390-8003 Fax: (310) 390-4393
www.CommlineInc.com
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Andrew Nguyen
Re: Cover Letter for City of Hermosa Beach Vehicle Outfitting Services Established in 1980, Commline, Inc. has been in business for over 40 years, specializing in RF (radio frequency) communications equipment and vehicle installation. We provide sales and services to public safety agencies, as well as private sector enterprises & entities.

Commline, Inc. would like to thank the City of Hermosa Beach for the opportunity to present this proposal for the City’s Vehicle Outfitting for Patrol Operations, Investigative and Administrative Services, and Community Services. Enclosed is Commline, Inc’s proposal for the City of Hermosa Beach. With submission of this proposal, Commline, Inc. acknowledges all addenda pertaining to the city’s proposal and guarantees the validity of this proposal for 90 days after the RFP submittal deadline of Thursday, December 18th, 2025. Commline, Inc. confirms its ability to provide all necessary materials, equipment, software, and services to meet the requirements listed by the City of Hermosa Beach. Thank you for the opportunity and review of Commline, Inc. and its proposal.

Sincerely,
Joseph Kim
Business Analyst
P: (310) 390-8003 Ext. 114
F: (310) 390-4393
[email protected]
Date: ________________________________ 12/18/2025
Signature: ____________________________

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13700 Cimarron Ave., Gardena, CA 90249
Main: (310) 390-8003 Fax: (310) 390-4393
www.CommlineInc.com
RFQ 25-007 ON-CALL VEHICLE OUTFITTING SERVICES
Firm Profile
Commline inc.
13700 Cimarron Ave
Gardena Ca 90249
FEIN #: 954788314
CORPORATION TYPE: S Corp
Years in business: 30 +
Date incorporated: May 27, 1991
Primary and Office Contact:

Rafael Abarca
Email: [email protected]
Phone: 323.687.3031
Office Contact:

Alycia Molina
Email: mailto:[email protected]
Phone: 310.390.8003 ext 124

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13700 Cimarron Ave., Gardena, CA 90249
Main: (310) 390-8003 Fax: (310) 390-4393
www.CommlineInc.com
RFQ 25-007 ON-CALL VEHICLE OUTFITTING SERVICES
Organizational Chart

James Jun
Account Manager
Jeff Fukasawa
Project Manager
Service Department
Victor Bowers
Inside/Technical
Sales Representatives
(3)
Engineers
(6)
Vehicle Installation
Department
Rafael Abarca
Install Technicians
(6)

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13700 Cimarron Ave., Gardena, CA 90249
Main: (310) 390-8003 Fax: (310) 390-4393
www.CommlineInc.com
RFQ 25-007 ON-CALL VEHICLE OUTFITTING SERVICES
Bios of Key Staff
Project Manager - Jeff Fukasawa
Description: Rick Carlund and Jeff Fukasawa make up the City’s primary project management team.

Rick and Jeff are your primary contact points as they manage our technical team as well as all subcontractors. They are responsible for overseeing all aspects of the project, and will be the final arbiters on decision making required by our team. They will be coordinating with all parties to manage scheduling, deliverables and execution of the project in a timely manner.

Education: University of California, Santa Barbara
Business Economics and Asian American Studies, 2000
Experience:
2010 – Current Commline, Inc., Vice President/Business Development Started at company with 6 employees at 550k gross sales Currently at 40+ employees at 18mil gross sales
Established Services, Installation, Rentals, and Networking Development Motorola MR (2010 – 2019)
Motorola Pinnacle Winner (Presidents Club): 2011, 2013, 2016, 2018, 2019 Project Highlights:
 City of Downey Microwave and Legacy RF Upgrade
 INSB and South Bay Regional P25 Digital Simulcast Trunk Migration  South Bay Regional Public Communications Authority
o Microwave Upgrade
o TAIT IP Voting Upgrade
o Avtec Console Upgrade
o Culver City integration
2000 – 2010 Vision Communications, Vice President/Director of Sales Started at company with 4 employees
Built company to 80+ employees
Established and managed 4 locations

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13700 Cimarron Ave., Gardena, CA 90249
Main: (310) 390-8003 Fax: (310) 390-4393
www.CommlineInc.com
Service Department Director – Victor Bowers
Description: Victor manages the systems integration teams and is the main technical lead on the project. He is responsible for reviewing any technical specifications or adjustments and report requested changes to the primary project management team. Working with the PMs and integration teams themselves, he ensures everything is being done according to scope and specifications.

Education: University of Missouri 2003
Experience:
2015 – Current Commline, Inc., Director of Service
Oversee all matters related to the service, installation, and rental departments.

Service and maintenance of commercial and public safety equipment, including troubleshooting, repair, and installation of repeaters, antennas, combiners, end-user equipment, and dispatch consoles.

Deploy and commission two-way radio systems; worked with multiple teams, vendors, and manufacturers to deliver and integrate multiple pieces of infrastructure and equipment.

Deliver on-site and remote issue diagnostics, issue mitigation, long-term preventative care for routine and emergency situations.

Proficient in system design from RF linking, line level adjustment, to system acceptance at the end-user level.

Worked internationally with multiple technologies across the globe while overcoming language and cultural barriers while delivering support and deployment services.

Civic Groups: Interoperability Network of the South Bay – Technical Committee Interagency Communications Interoperability – Technical Committee Certifications: IPC-J-STD001 Certified IPC Soldered Electrical and Electronic Assemblies Bird RF Systems – In-Building Coverage Solutions
Tait Communications – Global Technical Development
 Simulcast
 MPT1327
 P25 Phase 1 and 2 Tier II & Tier III DMR
 P25 Trunking
 CAP Testing
 Factory Line Repair Field Commissioning
 RF Coverage Design
 Astro 25 IV&D IP-Based Digital Simulcast Workshop – AST4217

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13700 Cimarron Ave., Gardena, CA 90249
Main: (310) 390-8003 Fax: (310) 390-4393
www.CommlineInc.com
Installation Manager – Rafael Abarca
Description: Rafael Abarca is the Installs Manager. Responsible for all vehicle installations and uplifting. He manages his crew onsite as well as being your contact onsite.

Education: Huntington Park High School
General Studies, 1991
Experience:
2017 – Current Commline, Inc., Installation Manager
Supervise and install radio equipment in public safety, commercial, and personal vehicles for Commline customers.

Perform job walks; review and advise what equipment is needed and what labor needs to be completed.

Installation and fabrication of materials to install with agreement.

Troubleshoot power issues, radio issues, lighting equipment issues, and repairing in a timely manner.

Full Installation Highlights:
 City of Pasadena Fire, Public Works
 City of Downey Fire, PD, and Public Works
 City of Redondo Beach Fire, PD
 City of Montecito Fire
 Department of Homeland Security
2012 – 2017 Bespoke Coach, Installer/Fabricator
Installation of audio equipment in Mercedes Sprinter Vans Fabricate interior panels
Mount seat bases
Frame and wire all equipment
2002 – 2012 Al & Ed’s Auto Sound, Installer/Fabricator
Install car audio equipment
Integrate factor OEM systems
Fabricate custom enclosures and dash kits
Certifications: MECP Certified 1996 – Mobile electronic Certified Professional Upfitter Certification
Installer Institute Certified in Advanced Fabrications

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13700 Cimarron Ave., Gardena, CA 90249
Main: (310) 390-8003 Fax: (310) 390-4393
www.CommlineInc.com
RFQ 25-007 ON-CALL VEHICLE OUTFITTING SERVICES
Relevant Experience and References
Commline has worked with each city to design vehicle and city specific buildouts for each fleet, coordinated/procured all parts required, and installed/programmed each vehicle to the cities’ expectations.

City of Downey Police, Fire, and Public Works Department Michael Hernandez
Office: (562) 904-2342
Email: [email protected]
Patrick Duffy
Office: (562) 904-7316
Email: [email protected]
City of Pasadena Police and Public Works Department
Robert Maffie
Office: (626) 744-4726
Email: [email protected]
Donald Knaggs
Office: (626) 744-4326
Email: [email protected]
City of Anaheim Police and Public Works Department
Eduardo Velasquez-Ramirez
Office: (714) 765-6813
Email: [email protected]

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13700 Cimarron Ave., Gardena, CA 90249
Main: (310) 390-8003 Fax: (310) 390-4393
www.CommlineInc.com
RFQ 25-007 ON-CALL VEHICLE OUTFITTING SERVICES
Project Management Plan
Commline inc’s Installs team will respond to a request within 24 hours, if sent from a designated contact from Hermosa Beach to a designated contact at Commline inc.

Upon receipt of a request, the Contract Manager will confirm scope, vehicle type, priorities, schedule, and assign the task to qualified upfitting personnel. Task orders will be tracked to ensure adherence to approved schedules and budgets, with any potential impacts communicated promptly to the City of Hermosa Beach.

Quality assurance and control will be maintained through standardized installation procedures, compliance with manufacturer and City specifications, and final inspections to verify functionality, safety, and workmanship prior to vehicle release accompanied by a signature from a City representative.

Anticipated turnaround times for routine vehicle upfitting services are as follows:
 Request acknowledgment: within 1 business day
 Scope confirmation and cost estimate: 1–2 business days following  Routine upfitting (Parts provided or on hand): 5–7 business days after authorization
 Upfitting requiring parts): 3–5 business days after receipt of parts  Urgent operational needs: expedited scheduling as coordinated with the City
This approach ensures efficient delivery of high-quality vehicle upfitting services while maintaining transparency, accountability, and operational readiness for City departments.

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

6.2 Required Forms

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.

5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.

6. The statement of qualifications shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
25-007
None

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RFQ 25-007 City of Hermosa Beach

Page 39 of 42 ends

65270.00021\44269747.2

8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications.

Signature of Authorized Representative:

Printed Name and Title:
____________________________________________
Joseph Kim Business Analyst
____________________________________________

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:

1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This statement of qualifications is genuine and not collusive or sham.

5. All statements contained in the statement of qualifications and related documents are true.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:

Printed Name and Title:
____________________________________________
25-007
____________________________________________
Joseph Kim Business Analyst

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:

Printed Name and Title:
____________________________________________
25-007
____________________________________________
Joseph Kim Business Analyst

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:

Printed Name and Title:
____________________________________________
25-007
____________________________________________
Joseph Kim Business Analyst

Page 1429 of 1490 ends

Primary Service Location
1833 Riverview Dr. Ste. E
San Bernardino, CA 92408
Aubrey Felton – President
PH: (561) 339-6877
Email: [email protected]
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torfleet.com
December 2025

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TABLE OF CONTENTS
SECTION 1. COVER LETTER 1
SECTION 2. COMPANY PROFILE 1-6

2.1 POINT OF CONTACT 1

2.2 CORPORATE LOCATIONS 1

2.3 COMPANY QUALIFICATIONS 1

2.3.1 CORE VALUES 1-2

2.4 ORGANIZATIONAL CHART 2

2.5 KEY STAFF 3-5

2.6 RELEVANT EXPERIENCE AND REFERENCES 5

2.6.1 RELEVANT EXPERIENCE 5-6

2.6.2 SIMILAR CLIENTS 6

2.6.3 REFERENCES 6
SECTION 3. PROJECT MANAGEMENT PLAN 1-7

3.1 GENERAL REQUIREMENTS 1

3.2 REQUIRED SERVICES 1-2

3.3 COMMUNICATIONS AND UPDATES 2

3.4 TURNAROUND TIME 2-3

3.5 WORK STANDARDS 3

3.6 QUALITY ASSURANCE AND SAFETY 3-4

3.6.1 CUSTOMER SURVEYS 4

3.6.2 SAFETY VALUES POLICY STATEMENT 5

3.7 FACILITIES 6

3.8 RISK AND WARRANTY 6

3.9 ADDITIONAL SERVICES 6-7

3.9.1 FLEET SOLUTIONS SERVICES 6-7

3.9.2 AN ADDED VALUE THROUGH SOURCEWELL 7-8

3.9.3 AUTHORIZED DROP SHIP CENTERS 8

OTHER FORMS

VENDOR LINE CARDS

6.2.1 CERTIFICATE OF QUALIFICATIONS 38-39

6.2.2 NON-COLLUSION AFFIDAVIT 40

6.2.3 COMPLIANCE WITH INSURANCE REQUIREMENTS 41

6.2.4 ACKNOWLEDGEMENT OF PROFESSIONAL SERVICES AGREEMENT 42

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 1-1 Section 1. Cover Letter
City of Hermosa Beach Police Department
Attn: Andrew Nguyen
1315 Valley Drive
Hermosa Beach, CA 90254
Email: [email protected]
Subject: RFQ 25-007 On-Call Vehicle Outfitting Services Derotic by Vector Fleet Management is pleased to submit our Statement of Qualifications in response to RFQ 25-007 for On-Call Vehicle Outfitting Services for the City of Hermosa Beach.

Introduction:

Derotic by Vector combines decades of experience in emergency vehicle upfitting with the nationwide resources of Vector Fleet Management. We specialize in the sales, services and customization of law enforcement and municipal vehicles, ensuring reliable, mission-ready solutions for agencies across California and the United States.

By leveraging Vector Fleet’s national infrastructure, extensive experience supporting government fleets, and expertise in fleet maintenance, parts management, and asset specialization, we provide scalable, comprehensive services tailored to meet broad operational needs.

Contract Manager:

Jim Demattei – Area Vice President of Asset Specification Ph: 650-291-5691 Email: [email protected]
This proposal and the accompanying rate schedule are valid for one hundred and twenty (120) days from the date of submission and that we will comply with all requirements outlined in RFQ 25-007. We appreciate the opportunity to support the City of Hermosa Beach and look forward to contributing to the safety and efficiency of your fleet.

Respectfully,
President - VFM
[email protected] / www.vectorfleet.com
Confidentiality Notice: This proposal contains confidential and proprietary information to Vector Fleet Management, and may not be disclosed without prior written consent, except on a confidential basis to the recipient’s board members, employees, or professional advisors retained in connection with this proposal, or as otherwise required by law.

Derotic by Vector Fleet Management
Aubrey Felton – President - VFM
8405 IBM Drive, Bldg. 301
Charlotte, NC 28262
Email: [email protected]

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 2-1 Section 2. Company Profile

2.1 Point of Contact
Derotic by Vector Fleet Management
Aubrey Felton – President
8405 IBM Drive, Bldg. 301
Charlotte, NC 28262
Email: [email protected] Ph: 561-339-6877
FEIN: 20-5680368
Derotic Emergency Equipment, a division of Vector Fleet Management, specializes in providing dedicated, customized, and cost-effective fleet maintenance, parts management and asset specialization services across the United States.

For over 37 years, Vector Fleet Management has built a reputation for excellence in managing diverse fleets, including patrol cars and SUVs, administration, undercover and detective vehicles, parking enforcement vehicles, specialty units such as all-terrain and armored vehicles, and public works vehicles.

As part of Amerit Fleet Solutions, one of the largest fleet maintenance providers in the nation, Derotic by Vector benefits from a nationwide infrastructure, advanced technology, and a workforce of over 3,000 skilled technicians.

2.2 Corporate Locations:

Amerit Fleet Corporate Headquarters
1333 N. California Blvd, Ste 345
Walnut Creek, CA 94596
Vector Fleet Management/Amerit Fleet Solutions
8405 IBM Drive, Building 301
Charlotte, NC 28262

2.3 Company Qualifications
Vector Fleet Management offers over 37 years of expertise in fleet maintenance, upfitting, and lifecycle management for public and private sector clients nationwide. In 2025, Vector Fleet Management acquired Derotic Emergency Equipment. Both organizations maintain a strong reputation for reliability, responsiveness, and quality service across numerous contracts, with no record of unsatisfactory performance.

2.3.1 Core Values:
• Nationwide Experience: Proven track record managing over 100,000 fleet assets across municipal, county, and state agencies
• Emergency Vehicle Expertise: Specialized in upfitting and maintaining law enforcement, fire, EMS, and other emergency response vehicles with mission-critical equipment • Certified Technicians: ASE-certified and EVT-certified technicians trained in the latest diagnostic, repair, and installation techniques

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 2-2 • Compliance & Safety: Strict adherence to DOT, OSHA, and NFPA standards, ensuring all work meets or exceeds regulatory requirement
• Technology-Driven Operations: Use of advanced fleet management software for real-time tracking, reporting, and service documentation
• Customer-Centric Approach: Dedicated account managers and 24/7 support to ensure responsive communication and service continuity

2.4 Organizational Chart

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 2-3

2.5 Key Staff
Aubrey Felton – President

SUMMARY
Fleet management executive with 25+ years of experience in government and private sector fleet services, contract negotiations, acquisitions, operations, and P&L oversight. Proven leader in proposal development, client acquisition, and large-scale contract integration.

PROFESSIONAL EXPERIENCE
Vector Fleet Management – Charlotte, NC - President | 2015 – Present • Lead solutions and pricing strategies for fleet contracts • Structure inter-local agreements to increase client revenue • Direct proposal development, acquisitions, and client engagement • Benchmark operations and oversee sales and marketing initiatives First Group America - Regional Vice President | 2008 – 2014 • Managed 37 municipal/private fleet contracts across 26 states ($100M+ annual revenue) • Oversaw government bids, contract startups, and 489 staff TBC Corp. - Senior Vice President – Operations | 2002 – 2006 • Directed operations for 884+ outlets generating $1.9B annually • Oversaw 68 field managers and 9,800+ associates
• Led acquisitions, systems implementation, and greenfield expansion of 300+ locations Morgan Tire & Auto (Tires Plus) - Regional Vice President | 1994 – 2000 • Supervised 125 retail locations with $155M annual sales • Integrated multiple acquisitions into corporate operations Education & Certifications
CAFM, CEM, CSE, ASE Certified Technician & Parts Specialist, Ford & Chrysler Certified Manager, Six Sigma Yellow Belt
Affiliations

NAFA, APWA, FFCA, NFPA, AEMP, ATA-TMC
James Mario DeMattei – Vector Vice President–Asset Specialization

SUMMARY
Fire service and emergency vehicle leader with 25+ years of experience in fire operations, paramedicine, apparatus design, and fleet sales. Proven record in public safety leadership, apparatus specification, and managing emergency vehicle facilities. Recognized for innovation, service, and community impact.

PROFESSIONAL EXPERIENCE
Derotic LLC – President / Co-Owner | El Dorado Hills, CA | 2015 – Present • Operates emergency vehicle repair facilities for fire, EMS, & law enforcement fleets • Oversees apparatus sales, design consultation, and inspection/specification services

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 2-4 Cont’d James Mario DeMattei–Vector Vice President–Asset Specialization Redwood City Fire Department – Fire Captain | Redwood City, CA | 2001 – 2024 • Directed emergency response operations and fire prevention programs • Supervised personnel and coordinated incident command Seagrave Fire Apparatus – Sales Representative | 2003 – Present • Manages apparatus sales, design, and customer consultations Previous Firefighting/Paramedic Roles | 1993 – 2007
• Served with San Francisco Fire, South County Fire Authority, and Colma Fire District • Held positions from Firefighter/Paramedic to Lieutenant, including training and apparatus committee leadership
Education & Certifications
• A.A.S., Fire Science – Purdue University Global (Magna Cum Laude) • Licensed Paramedic – San Mateo County Hospital Consortium • Certified Fire Officer, Fire Instructor I, Firefighter I & II • CICCS Line Safety Officer, Haz-Mat FRO, Rescue Systems I, Swift Water Awareness Awards & Recognition
• Firefighter of the Year – Colma FPD
• Courage & Heroic Act Award – Peninsula Lions Clubs
• Director’s Award – San Mateo Fire Academy
Affiliations
• Coordinator/Incident Commander, Peninsula Firefighters Burn Relay – Alisa Ann Ruch Burn Foundation
George R. Cavelle – Vice President of Operations

SUMMARY
Executive leader with 19+ years in the transit industry. Proven track record in delivering cost-effective, high-quality service, driving process improvements, and exceeding customer expectations. Expertise in fleet and facility maintenance, regulatory compliance, strategic planning, and performance management.

PROFESSIONAL EXPERIENCE
Vector Fleet Management | Jul 2025 – Present
Vice President of Operations
• Direct national operations for fleet maintenance, emergency vehicle services, and business development
• Introduced KPI scorecards and performance systems to enhance service levels First Vehicle Services (First Transit) | Apr 2017 – Jul 2025 Regional Vice President
• Oversaw operations in Florida, Texas, and California
• Executed strategic plans and coached senior leadership

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 2-5 Cont’d George R. Cavelle – Vice President of Operations Maruti Fleet Management | Jan 2016 – Apr 2017
Vice President
• Managed paratransit and fixed-route operations
• Developed operational systems and recruitment initiatives Chicago Transit Authority | 1996 – 2016
Chief Transit Officer / VP Vehicle & Facility Maintenance / Director Bus Maintenance • Directed bus and rail operations, control center, and maintenance • Negotiated labor contracts and improved inspection processes • Led engineering, QA, and warranty programs
Previous roles include: General Manager Rail Maintenance, Rail Car Appearance, Manager Maintenance, Rail Leader, Car Repairer

EDUCATION
• Daley Community College – General Studies & Maintenance Program • American Airlines Maintenance Academy – Airframe & Powerplant Certifications • Devry - Electronics

CERTIFICATIONS & AFFILIATIONS
• FEMA & NTSB Incident Commander Training
• OSHA 30 Hour
• Rail and Bus Safety Training
• Guest Speaker at APTA National Convention

2.6 Relevant Experience and References

2.6.1 Relevant Experience
Derotic by Vector operates two full-service upfitting centers in California, strategically located to support agencies across the state, and recently opened a new Sacramento location on November 1, 2025, providing full fleet maintenance, repair, and asset-upfitting services. With more than 15 years of experience partnering with cities and counties, Derotic by Vector specializes in building and outfitting emergency vehicles with custom equipment, lighting, communications, and safety systems. Our services include design and fabrication of custom storage solutions, decommissioning of retired assets, and consultation for modifications to meet evolving operational needs.

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 2-6 The team is certified by leading equipment manufacturers and adheres to NFPA and California Title 13 standards, ensuring every vehicle is safe, reliable, and ready for service. Derotic by Vector meets the City of Hermosa Beach Police Department’s minimum qualification requirements for RFQ No. 25-007, with all outfitting services performed by technicians who have over seven years of experience installing, repairing, and maintaining law enforcement vehicle components. Our technicians are highly skilled in hydraulic and electrical systems, follow OEM specifications and industry standards, and comply with strict safety protocols. Each installation and repair is completed to manufacture standards, guaranteeing the highest levels of quality, reliability, and operational readiness for public safety vehicles.

2.6.2 Similar Clients

2.6.3 References
Certification  Type of Certification  Expiration
ASE Certification  A1, A2, A3, A4, A5, A6 A7, A8, A9  Varies ASE Certification  P1, P2  Varies
ASE Certification  C1  Varies
ASE Certification  G1  Varies
ASE Certification  T1, T2, T3, T4, T5, T6, T7, T8  Varies Customer Project Description Year Started
Culver City, CA Fire Apparatus Sales, Repair & Service Since 2024 City of Stockton Vehicle Upfitting Since 2024
City of Redondo Beach, CA Fire Apparatus Sales, Repair & Service Since 2024 Pasadena Fire Dept Fire Apparatus Sales, Repair & Service Since 2018 City of Sacramento, CA Command Vehicle Upfitting Since 2024 CAL FIRE Training Center’s Emergency Vehicle Upfitting Since 2024 City of Menlo Park Vehicle Upfitting Since 2024
DC Metro Police Dept Vehicle Upfitting Since 2023
Customer Project Description Year Started
Culver City, CA Fire Apparatus Sales, Repair & Service Since 2024 - Present Key Personnel Assigned Name, Email and Phone Number Contract Value Jim Demattei David Rindels
Email: [email protected] PH: 310-253-5900 $112K Customer Project Description Year Started
City of Redondo Beach, CA Fire Apparatus Sales, Repair & Service Since 2024 - Present Key Personnel Assigned Name, Email and Phone Number Contract Value Jim Demattei Captain Brandon Lackey
Email: [email protected] PH: 714-470-4468 $2.2M Customer Project Description Year Started
City of Sacramento, CA Command Vehicle Upfitting Since 2024 - Present Key Personnel Assigned Name, Email and Phone Number Contract Value Jim Demattei Song Moua
Email: [email protected] PH: 916-808-1533 $900K

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 3-1 Section 3. Project Management Plan

3.1 General Requirements
Derotic by Vector acknowledges and accepts the general
requirements outlined in the RFQ and is fully prepared to deliver a comprehensive, high-quality vehicle outfitting solution.

We will work closely with City of Hermosa representatives to address all vehicle-specific outfitting needs, ensuring clear communication and full alignment with project expectations. Our team will provide and manage all labor, supervision, tools, test equipment, wiring, materials, OEM parts, and transportation necessary for the installation, removal, or reinstallation of emergency vehicle equipment. All components, including parts, hardware, and brackets—will meet or exceed OEM specifications and industry standards.

Our skilled technicians will fabricate custom components as required and install all equipment using secure, industry-standard techniques. Upon completion, we will perform thorough functionality testing and make any necessary adjustments. Additionally, we offer ongoing repair and maintenance services to ensure the reliability and performance of existing systems.

3.2 Required Services
Derotic by Vector specializes in professional outfitting services for law enforcement and municipal fleet vehicles.

With extensive experience supporting emergency and public safety operations, we are fully equipped to meet the City of Hermosa Beach’s on-call outfitting requirements. Our capabilities include a broad range of vehicle types commonly used in Police and Public Works fleets, such as:
• Patrol Cars and SUVs
• Administration, Undercover and Detective vehicles
• Parking Enforcement Vehicles
• Specialty Units, including All-Terrain and Armored Vehicles • Public Works Vehicles
Our team delivers tailored solutions for each vehicle type, ensuring compliance with OEM specifications and industry standards. From installation and removal of emergency equipment to custom fabrication and functionality testing, we provide reliable, high-quality services designed to keep your fleet mission ready.

Derotic by Vector provides complete installation and integration of emergency and specialty equipment for law enforcement and municipal fleet vehicles. Our services include:
• Emergency Lighting and Audible Warning Systems - Installation of light bars, sirens, and integrated control systems for optimal visibility and safety

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 3-2 • Vehicle Protection and Safety Equipment - Push bumpers, grille guards, partitions, window bars, and secure rear seating for detainee transport
• Weapon Storage Solutions - Secure racks for long rifles and shotguns, designed for quick access and compliance with safety standards
• Communications Systems - Professional radio installations with antenna mounting and wiring integration for reliable connectivity
• Mobile Data and Technology Integration - Mounting solutions for laptops and tablets, power supply systems, and cable management for in-vehicle computing • Traffic Control and Warning Systems - Wig-wag lighting, directional traffic control systems, and auxiliary lighting for scene management
• Specialty Equipment - Cargo organizers, truck bed systems, and K9 unit outfitting including climate control and safety barriers
• Advanced Enforcement Tools - Radar systems, dash cameras, and license plate recognition technology for enhanced operational capability
• Electrical and Wiring Integration - All installations performed using professional-grade harnesses, relays, and circuit protection to ensure reliability and compliance with OEM standards

3.3 Communications and Updates
Derotic by Vector believes clear communication is key to a successful partnership. We provide a dedicated Contract Manager as your single point of contact to ensure smooth coordination and quick responses.

Our team will work closely with Hermosa Beach Police Department staff from start to finish, keeping you informed every step of the way.

Before any work begins, we provide written estimates for transparency and planning. During the project, we share regular updates by email or phone and are always available for quick check-ins. When the job is complete, you’ll receive full documentation—including schematics, manuals, and warranty information— so your team has everything needed for future references.

3.4 Turnaround Time
Derotic by Vector knows how critical it is to keep your vehicles on the road. When a patrol car or service vehicle is down, it impacts public safety and operations. That’s why we focus on speed without compromising quality.

With three fully equipped service centers and certified technicians, we complete outfitting jobs quickly and efficiently. Our process and strong vendor partnerships mean less downtime and more uptime for your fleet.

Typical Build Timeframes (once all parts have arrived)
• Patrol: 54-80 hours
• K9: 80-90 hours
• Admin/UC: 30-40 hours
• Parking Enforcement: 40-50 hours
• Public Works: 30-40 hours

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 3-3 Important Notes:
• Times may vary by vehicle model and parts manufacturer • Estimates assume all parts are in stock and these times do not reflect parts availability timelines

3.5 Work Standards such as:
• Fabrication and Mounting
Our technicians regularly build custom mounting brackets using strong materials like hot rolled steel. All brackets are treated to resist corrosion and are designed to handle
vibration for long-term reliability.

We take great care when removing and reinstalling vehicle panels, ensuring no damage is done. The interior of the vehicle is protected throughout the installation, and all debris, such as drill shavings, is cleaned before reassembly. • Electrical Installation
Derotic by Vector follows strict electrical installation protocols to ensure safety and performance. All wiring and electrical components, including timers, solenoids, fuse blocks, and circuit breakers, are supplied and installed to meet or exceed industry standards.

Derotic by Vector uses soldered or high-quality crimp-type connectors avoiding insulation displacement connectors. A standardized color-coding system is used, and circuits are clearly labeled. Wiring is carefully routed and secured to avoid damage from environmental conditions and is never placed in vulnerable areas like under mats or flooring.
• Testing, Documentation, and Project Completion
After installation, Derotic by Vector conducts thorough testing of all systems to ensure full operational functionality, including communication and power distribution systems. Each vehicle is delivered in turnkey conditions, ready for service.

Derotic by Vector provides detailed as-built wiring schematics and installation documentation for City review and approval. Finalized schematics become the standard for similar future vehicles. Any requested modifications are promptly addressed into updated documentation.

3.6 Quality Assurance and Safety
Derotic by Vector takes safety and reliability seriously. Every vehicle we outfit goes through a thorough post-installation inspection to ensure it meets the highest standards. Our checks include:
• Electrical system functionality
• HVAC performance
• Lighting and safety system operation
• Structural integrity and secure mounting
• Compliance with FMVSS, OSHA, and California Vehicle
Code

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 3-4 To guarantee transparency and future serviceability, each installation is documented with detailed asbuilt schematics and service records for City reference. This process ensures your fleet is safe, compliant, and ready for service the moment it leaves our facility.

3.6.1 Customer Surveys
Derotic by Vector installs Customer Survey signs with the QR code that will direct the client to the questionnaire as you can see below. This provides the customer and end-users with the ability to voice concerns, at any time. These Customer Survey’s will go directly to the corporate office for review.

Vector Fleet Management has a robust safety program and maintains an “A” rating in ISNetWorld and adhere strictly to NFPA, DOT, and OSHA standards. We proactively notify clients if work poses any risk to students, employees, or the public and adhere to all applicable safety protocols.

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 3-5

3.6.2 Safety Values Policy Statement
No business objective is so important that it will be pursued at the sacrifice of safety.

At Amerit, safety is not just a priority – it is a core value that defines how we operate, serve, and lead.

We believe that a safe workplace is the foundation of operational excellence, and we are committed to embedding safety into every decision, action, and interaction. Guided by the principles of “AMERIT means safety,” we foster a culture where safety is a shared responsibility and a daily practice.

AMERIT means safety Awareness
Safety begins with awareness. We commit to maintaining constant vigilance of our surroundings, identifying potential hazards, and protecting the well-being of ourselves and others. Every task starts with a moment of observation and risk assessment.

Mitigation
Safety is not reactive – it is embedded into every process tool, and decision. We proactively identify risks and implement controls to reduce or eliminate them.

Engagement
Safety thrives in a culture of engagement. At Amerit, we foster open communication and collaboration at every level. Every Amerit employee is entrusted to speak up, share ideas, and actively contribute to a safer, more accountable workplace.

Responsibility
Safety is everyone's responsibility. We take personal responsibility for our actions and the safety of those around us. If something seems unsafe, we STOP and address it - no exceptions.

Integrity
At the heart of our commitment to safety lies integrity. We uphold the highest ethical standards in all safety-related actions. Transparency, honesty, and accountability are non-negotiable in our commitment to protecting people and property.

Training
Learn it. Live it. Lead it. We invest in continuous learning and skill development. Training is not a onetime event—it is a lifelong investment in safety excellence.

Our Commitment
We are committed to the “AMERIT means safety” principles in all we do. Safety is the foundation of our culture and operations. We uphold the highest standards of safety, excellence, and integrity to protect our people, clients, and communities.

This commitment is grounded in the unwavering belief that: No business objective is so important that it will be pursued at the sacrifice of safety.

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 3-6

3.7 Facilities
Derotic by Vector (SoCal)
1833 Riverview Dr. Ste E.

San Bernardino, CA  92408
9,000 sq ft with 8 work-bays
Distance to City of Hermosa Beach – 75 miles
Derotic by Vector (NorCal)
3145 Gold Valley Dr. Ste 200
Rancho Cordova, CA 95742
11,100 sq ft 9 work-bays
Distance to City of Hermosa Beach – 364 miles
Derotic by Vector
8215 Sienna Avenue, Ste 300
Sacramento, CA 95828
17,000 sq ft with 20 vehicle work spaces
Distance to City of Hermosa Beach - 370 miles
Business Hours:
7:00am – 4:00pm Monday through Friday

3.8 Risk and Warranty
Derotic by Vector takes full responsibility for the accuracy and quality of our work. If any issues arise during outfitting, we resolve them promptly at no cost to the City. All equipment installed is brand new and covered with full manufacturer warranties.

To ensure transparency and long-term reliability, we provide complete documentation for every vehicle, including schematics, user manuals, and warranty details. Our local service centers are equipped to handle warranty repairs and parts replacement quickly, minimizing downtime and keeping your fleet mission ready.

3.9 Additional Services

3.9.1 An Added Value Through Sourcewell
Vector Fleet Management (VFM) is a Sourcewell-awarded vendor (Contract #031224-VEC), VFM provides public entities with a streamlined way to access comprehensive fleet and parts management programs without the need for a lengthy RFP process. This cooperative purchasing option allows municipalities, counties, cities, and utilities to take advantage of our proven expertise and transparent pricing while accelerating implementation.

By leveraging Sourcewell, your organization can immediately benefit from VFM’s full suite of services as an additional offering beyond traditional fleet maintenance and parts management. This includes:

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 3-7 Fleet Management Programs
VFM provides comprehensive fleet management solutions
designed to improve efficiency, extend vehicle life, and reduce costs for public sector entities. With over 37 years of experience, VFM offers scalable programs that integrate seamlessly with government operations and comply with
procurement requirements through Sourcewell cooperative purchasing. Services include on-site maintenance operations, preventive maintenance programs, technician training, fleet lifecycle analysis, disposal support, and data-driven
performance metrics. These programs help municipalities, counties, and utilities maximize uptime while maintaining transparent pricing and robust cost controls.

Parts Management Programs
VFM offers specialized On-Site Parts Management Programs tailored to the needs of government, transit, and utility fleets.

These programs ensure critical parts are available when needed by leveraging trusted suppliers and OEM
partnerships. The approach minimizes repair delays, reduces parts costs, and keeps essential vehicles ready for service. Key features include stand-alone parts room management,
accurate inventory tracking with real-time data, national vendor pricing, elimination of obsolete stock, and warranty recovery. By owning all inventory and invoicing only after work orders close, VFM delivers cost efficiency and operational reliability without disrupting existing workflows.

This partnership simplifies procurement while delivering measurable results. With over 37 years of experience and a track record of success, VFM offers scalable solutions tailored to your budget and operational needs. Our programs help maximize up-time, reduce costs, and ensure your fleet remains ready for service.

3.9.2 Fleet Solutions Services
The Fleet Solutions Team increases up-time, lowers costs and drives efficiency for all aspects of your fleet’s lifecycle.

Value Added Services provided through our partner network and in-house industry expertise. All data and reporting will be through our Analytics & BI team and externally supported by our AM team.  Program Management – Management, consulting, and administration support for vendor coordination, vendor consolidation, fleet analytics, continuous improvement programs, transformation projects, and mechanism creation.
 Acquisitions & Disposals - Through our dealer & OEM partners we provide you a direct connection for the best pricing, customization, and allocation. Including technology that provides live monitoring of all new orders until delivery.

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 3-8  Compliance - Through our partner network we can process all registrations, titling, DQFs, tolls, and civil penalties. All records are securely kept through our technology portal.  Fueling – We can offer the Amerit Fuel Card which provides you savings at the pump, analysis on spend, card controls and technology to track and proactively provide guidance to your drivers for the best locations to fill. Additionally, we can provide remote or dedicated fueling support.  OPS Support Center – We provide a 24/7 call center to support your drivers when there is a breakdown or accident. Using our vast network of vendors, we can support everything from towing to body repairs and process the claim info.

3.9.3 Authorized Drop Ship Centers:

Derotic by Vector is an Authorized Drop Ship Center for both Ford Motor Company and General Motors. This allows our clients to directly ship vehicles from the manufacturer to our facility for smooth and efficient upfitting services. Our status as an authorized center ensures compliance with OEM standards and streamlines the logistics process for our clients.
• No Subcontracting: All work is performed by our in-house technicians. We do not subcontract any portion of the installation, ensuring full quality control
Account
Management
&
Analytics
Program
Management
Ops Support
Center
&
Claims
Fueling
Compliance
Fleet
Maintenance Parts
Management
Acquisitions &
Disposals

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City of Hermosa Beach Police Department for RFQ No. 25-007 On-Call Vehicle Outfitting Services Information on this page is proprietary to Derotic by Vector Fleet Management 3-9 • Safety and Hazard Notification: Vector Fleet Management has a robust safety program and maintains an “A” rating in ISNetWorld. We proactively notify clients if work poses any risk to students, employees, or the public and adhere to all applicable safety protocols • Mobile Services: Derotic by Vector operates mobile service vehicles equipped to perform upfitting, diagnostics, equipment installation, and in-warranty repairs Our technicians can be dispatched to City facilities to:
o Perform emergency equipment troubleshooting and repairs o Install communication systems, lighting, and power accessories o Expedite urgent field service needs when transport isn't feasible o Minimize vehicle downtime while maintaining high-quality standards

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deroticllc.com * [email protected]
Manufacturer and VendorLine Card
NorCal Service Center
3145 Gold Valley Dr, Suite 200
Rancho Cordova, CA 95742
(916) 376-7974
SoCal Service Center
1833 Riverview Dr, Suite E
San Berardino, CA 92408
(657) 288-0930
Manufacturer and Vendor Line Card

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deroticllc.com * [email protected]
Manufacturer and Vendor Line Card
NorCal Service Center
3145 Gold Valley Dr, Suite 200
Rancho Cordova, CA 95742
(916) 376-7974
SoCal Service Center
1833 Riverview Dr, Suite E
San Berardino, CA 92408
(657) 288-0930

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

6.2 Required Forms

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.

5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.

6. The statement of qualifications shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
25-007

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________ Aubrey Felton - President -VFM

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:

1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This statement of qualifications is genuine and not collusive or sham.

5. All statements contained in the statement of qualifications and related documents are true.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
25-007
Aubrey Felton - President - VFM

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
25-007
Printed Name and Title:

Aubrey Felton - President - VFM

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RFQ 25-007 City of Hermosa Beach

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65270.00021\44269747.2

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:
____________________________________________
25-007
No exceptions
Printed Name and Title:

Aubrey Felton - President - VFM

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10-33 Industries Ltd. Liability Co.
4025 Spencer St. Suite 101
Torrance, CA, 90503
RE: Statement of Qualifications for On-Call Vehicle Outfitting Services (RFQ 25-007) Dear City of Hermosa Beach,
10-33 Industries Ltd. Liability Co. is pleased to submit its Statement of Qualifications for On-Call Vehicle Outfitting Services. The company specializes in aftermarket installations and emergency vehicle upfitting, serving municipal and fleet vehicles for various agencies across Southern California.

This submittal is authorized and signed by Michael Sweeneyt, who is fully empowered to bind 10-33 Industries to all commitments made herein. Contact information for the authorized representative is provided below:

Authorized Signatory:

Name: Michael Sweeney - CEO
Phone: 310-702-9665 | Email: [email protected] For this contract, 10-33 Industries Ltd. Liability Co. has designated Nick Brophy as the firm’s Contract Manager and primary day-to-day point of contact. This individual will manage all task orders, coordinate communication between the City of Hermosa Beach, project managers, and subconsultants, and ensure overall quality, responsiveness, and timely performance of all work. Contact information is listed below:

Contract Manager / Day-to-Day Contact:

Nick Brophy, President of Operations
Phone: 714-599-1696 | Email: [email protected] 10-33 Industries Ltd. Liability Co. understands that the City requires on-call outfitting of Police Department and other City vehicles, including procurement and installation of equipment (with some City-furnished items), vehicle badging, and ensuring all provided components are new and under full manufacturer warranties. The scope also includes IT support for mobile computers and programming, as well as all required pre-cabling for radio, data, computer, and power systems to accommodate City-installed equipment. The firm recognizes the need to meet specifications approved by Police, IT, and Fleet staff, provide sufficient cable lengths for proper equipment placement, support warranty repair processes, and deliver all associated services through qualified technicians, including certified Law Enforcement Emergency Vehicle Technicians. 10-33 Industries Ltd. Liability Co. appreciates the opportunity to submit its qualifications and looks forward to supporting the City’s fleet and public safety operations.

Best Regards,
Michael Sweeney, CEO

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Firm Profile
10-33 Industries Ltd. Liability Co. is proposed as the prime consultant for this contract. Based in Torrance, California, the firm conducts all planning, administrative functions, operations, and installation services from its primary facility. The designated point of contact for this proposal is Nick Brophy, President of Operations, who may be reached at (714)-599-1696 or [email protected].

Organized as a Limited Liability Company (LLC), 10-33 Industries Ltd. Liability Co. operates independently and is not wholly or partially owned by any parent company, corporation, or external business entity. The firm is not a joint venture, and no joint venture agreements apply. The company’s Federal Employer Identification Number (FEIN) is 99-1554632.
10-33 Industries Ltd. Liability Co. has operated under its present business name since its establishment in 2024.

Although the business itself is newly formed, the firm’s principals and technical personnel collectively offer more than 10 years of specialized experience in emergency vehicle upfitting and integrated electrical, communication, and technology systems for public-safety and municipal fleet vehicles. This experience includes extensive work with patrol units, fire and EMS apparatus, utility vehicles, and other various types of vehicle builds.

The firm has no history of failure or refusal to complete a contract. Both the company and its leadership, including work performed in prior professional capacities, maintain a record of fulfilling all contractual obligations in accordance with required specifications, performance standards, and agency expectations.

Organizational Chart
Nick Brophy (President of Operations)
Role & Responsibilities: Serves as the primary point of contact for the City/Agency, coordinates scheduling of vehicle drop-offs and pick-ups, oversees project timelines, and ensures all work is performed in compliance with customer specifications. Responsible for quality control and final approval of completed projects.

Qualifications: 10 years of experience in managing vehicle installation and fleet service projects, with proven ability to oversee multiple builds simultaneously. Skilled in coordinating with vendors, managing parts procurement, and supervising technicians to meet deadlines. Skilled in mobile communications, emergency Nick Brophy,
President of
Operations
Michael
Sweeney, CEO
Technicians
Justin Gomez,
Parts Specialist

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lighting, electrical systems, and custom fleet upfitting. Combines technical expertise with leadership and project management experience to ensure high-quality builds and timely project completion.

Justin Gomez (Parts Specialist and Technician)
Role & Responsibilities: Sources, procures, and stages inventory for each project. Actively tracks all parts to avoid delivery issues, inspects incoming equipment for damage or discrepancies, and ensures all components are ready for technicians prior to installation.

Qualifications: 2 years of experience in parts procurement and vendor management within the emergency vehicle and automotive industry. Strong knowledge of industry standard equipment and logistics processes. 2 years of hands-on experience with vehicle installations.

Technicians Team of Technicians
Role & Responsibilities: Perform all installation, maintenance, and repair work on emergency vehicles, ensuring compliance with customer requirements, manufacturer guidelines, and safety standards. Responsible for delivering high-quality builds within scheduled timeframes.

Qualifications: Collectively, our technicians have over 10 years of experience in municipal and fleet vehicle upfitting. They are fully trained in emergency lighting, communications equipment, vehicle wiring, and custom fabrication.

Certifications/Training: Two technicians hold Emergency Vehicle Technician (EVT)

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References
Reference 1
Contracting Agency & Department:

City of Beverly Hills
Description of Services Provided:

Emergency Vehicle Upfitting
Project Duration:

Start: 2025
Key Personnel Assigned:

Nick Brophy (Contract Manager)
Agency Project Manager Contact:

Name: Harry Kalindjian
Phone: 310-285-2490
Email: [email protected]
Reference 2
Contracting Agency & Department:

City of Torrance.

Description of Services Provided:

Emergency Vehicle Upfitting
Project Duration:

Start: 2025
Key Personnel Assigned:

Nick Brophy (Contract Manager)
Agency Project Manager Contact:

Name: Matthew Slawson
Phone: 310-328-3456
Email: [email protected]
Reference 3
Contracting Agency & Department:

City of Brea
Description of Services Provided:

Emergency Vehicle Upfitting
Project Duration:

Start: 2025
Key Personnel Assigned:

Nick Brophy (Contract Manager)
Agency Project Manager Contact:

Name: John M.

Phone:

Email: [email protected]

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Project Management Plan
10-33 Industries Ltd. Liability Co. has adopted a structured approach to delivering as-needed vehicle outfitting services for the City. The firm’s methodology emphasizes clear communication, efficient task order execution, schedule and budget adherence, and rigorous quality assurance and quality control at every stage of work.

All service requests will be coordinated through the designated Contract Manager, Nick Brophy, who serves as the main point of contact for the City. Upon receipt of a request, the Contract Manager will acknowledge the task order within one to two business days(s), confirm scope, identify any City-provided equipment, and establish the required schedule in coordination with the City’s project representative. This centralized communication structure ensures that information flows consistently between the City of Hermosa Beach, technical personnel, and any supporting staff or subconsultants.

For each task order, 10-33 Industries Ltd. Liability Co. will prepare a work plan outlining anticipated labor, materials, and installation requirements. The Contract Manager will oversee all project activities to ensure that work remains on schedule and within the authorized budget. Progress updates will be provided at intervals requested by the City, including notification of any conditions that may affect lead times.

The firm utilizes standardized installation procedures, technical checklists, and internal QA/QC reviews to ensure that all outfitting work meets or exceeds City specifications and manufacturer requirements. Completed vehicles undergo a final inspection by both the Contract Manager and the assigned technician to verify proper equipment operation, cabling integrity, safety compliance, and deployment readiness. 10-33 Industries Ltd. Liability Co. anticipates the following typical turnaround times for routine outfitting services, subject to equipment availability and task complexity:
 Standard patrol vehicle outfitting: approximately 5–7 business days  Unmarked/administrative vehicle outfitting: 3–5 business days  Light utility or support vehicle outfitting: 3–5 business days  Minimal-scope installations (e.g., single-component installs): 1–2 business days Expedited service needs will be accommodated whenever possible. Emergency or urgent requests will receive immediate assessment, with the Contract Manager coordinating rapid scheduling adjustments as necessary to meet operational deadlines.

Through this method of approach, 10-33 Industries Ltd. Liability Co. ensures that all as-needed vehicle outfitting services are delivered efficiently, consistently, and in alignment with the City’s operational requirements.

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City of Hermosa Beach | Page 1 of 1
Meeting Date: April 28, 2026
Staff Report No. 26-CMO-025
Honorable Mayor and Members of the Hermosa Beach City Council

TENTATIVE FUTURE AGENDA ITEMS
Attached is the current list of tentative future agenda items for Council’s information.

The tentative future agenda provides a preliminary preview of topics planned for discussion at upcoming City Council meetings over a specified period, typically the next three months. The items listed in this document are "tentatively" scheduled, meaning they are subject to change and should not be considered final until the official agenda for each meeting is posted. This document is a work in progress and offers a glimpse into the City's priorities and planned discussions, allowing stakeholders to anticipate and prepare for potential topics of interest.

Key Features of a Tentative Future Agenda Document:

1. Tentative Schedule: Each agenda item is assigned a tentative date, indicating when it is expected to be discussed. These dates are provisional and may be adjusted based on various factors.

2. Work in Progress: The document is continuously updated as new items emerge, priorities shift, or additional information becomes available. This flexibility ensures City Council can address the most pressing issues in a timely manner.

3. Transparency and Communication: By publishing a tentative future agenda, the City aims to maintain transparency with residents, businesses, and other stakeholders. It helps the community stay informed about potential topics of discussion and provides an opportunity for public engagement and preparation.

4. Fluid Scheduling: The scheduling of agenda items is fluid until the official agenda for a specific City Council meeting is posted. Changes can occur due to various reasons, such as new developments, additional preparatory work required, or changes in workload or priority.

Attachment:

Tentative Future Agenda Items

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April 21, 2026
Honorable Mayor and Members Regular Meeting of
of the Hermosa Beach City Council April 28, 2026

TENTATIVE FUTURE AGENDA ITEMS
MAY 12, 2026 @ 5:00 PM

INITIAL
CLOSED SESSION: DATE
1) Approval of Minutes 2) Existing Litigation: Koerner v. City of Hermosa Beach MAY 12, 2026 @ 6:00 PM

PRESENTATIONS

RECOGNIZING MENTAL HEALTH AWARENESS MONTH
CHAMBER OF COMMERCE ST. PATRICK’S DAY PARADE POST-EVENT REVIEW

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Amendments to the Kiwanis and Rotary Club Lease agreements updating their insurance requirements
Parks and Recreation Director Staff Request
Apr. 6, 2026
Consideration of Classification Revisions/Additions (Senior Accountant, Revenue Services Manager, Senior Account Clerk, Account Clerk, Lead Account Specialist, Human Resources Manager, Senior Human Resources Analyst, Human Resources Analyst, Human Resources Technician, Community Resources Director, Parks and Recreation Manager, Senior Recreation Supervisor, Recreation Supervisor, Recreation Specialist, Senior Crime and Intelligence Analyst)
Interim Human Resources Manager Staff Request
Apr. 7, 2026

MUNICIPAL MATTERS
Fiscal Year 2026-2027 Budget - Department Presentations Administrative Services Director Annual Dog Park Proposal Review (supported by City Council) Parks and Recreation Director Council Direction Mar 11, 2025
Award of Professional Services Agreement for California Environmental Quality Control Act (CEQA) Project Analysis and other Environmental Services for the Public Works City Yard
Public Works Director Staff Request
Feb. 25, 2026
Award of Professional Service Agreements for On-Call Environmental Monitoring and Testing Services (Two contracts at $200K each) Public Works Director Staff Request
Feb. 25, 2026
HCD Annual Progress Report on Housing Community Development Director Staff Request Feb. 11, 2026
Update and Direction on Comments/Position Letter Regarding National Parks Service Special Resource Study for Los Angeles Coast (supported by: Detoy, Jackson and Keegan)
City Manager/Management Analyst Council Direction
Apr. 14, 2026
Informational Item to discuss identification requirements for alcohol-serving establishments, and if feasible, include input from the Alcoholic Beverage Control, and include available technology that is available to combat fake identifications (supported by: Jackson and Detoy)
Police Chief Council Direction
Sept. 9, 2025
Informational Item to consider a letter of support for Assembly Bill 1942 (Bauer-Kahan) which proposes mandatory registration and special license plates for Class 2 and Class 3 electric bicycles through the DMV. (supported by: Saemann and Keegan)
Senior Management Analyst Council Direction
Mar. 10, 2026
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing

INFORMATIONAL ITEMS
Action minutes of the Parks and Recreation Advisory Commission Meeting of April 16, 2026
Parks and Recreation Director Ongoing
Parking Citation and Revenue Report – April 2026 Senior Management Analyst Ongoing

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2 MAY 26, 2026 @ 5:00 PM INITIAL

DATE CLOSED SESSION
MAY 26, 2026 @ 6:00 PM

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Cash Balance Report for March 2026 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for March 2026
Administrative Services Director Ongoing
City Treasurer’s Report for April 2026 City Treasurer Ongoing Capital Improvement Program Status Report Public Works Director Ongoing

PUBLIC HEARINGS
Zoning Code Update - Administrative Procedures Community Development Director Staff Request Jul. 23, 2025
Consider increasing the City's contract threshold limits, including the City Manager's signing authority and the guidelines for consent calendar approval. (supported by: Detoy, Keegan, and Francois)
(Continued from April 28, 2026)
Administrative Services Director Council Direction
Mar. 10, 2026

MUNICIPAL MATTERS
Fiscal Year 2026-2027 Budget - Department Presentations (Continued from May 12, 2026 if needed)
Administrative Services Director Annual
Endorsement of Arakelian Enterprises, Inc (DBA Athens Services) Request for an Annual Rate Adjustment to the Maximum Rate for Solid Waste Services
Environmental Programs Manager Staff Request
Mar. 16, 2026
Award of contract for preparing a vulnerability assessment and sea level rise adaptation plan (between $600K - $700K)
Environmental Programs Manager Staff Request
Mar. 9, 2026
Consideration of Special Event Policy Guide and Fee Updates Parks and Recreation Director Staff Request Apr. 21, 2026
Adoption of resolutions regarding the Engineer’s Report and setting June 23, 2026, for the public hearing for the Hermosa Beach Landscaping and Street Lighting District FY 2026–2027
Public Works Director Annual
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing

INFORMATIONAL ITEMS
Los Angeles County Fire and Ambulance Monthly Report for January, February, and March 2026
Emergency Management
Coordinator
Ongoing
Action minutes of the Public Works Commission Meeting of March 18, 2026 Public Works Director Ongoing Police Crime Statistics for April 2026 Police Chief Ongoing Action minutes of the Planning Commission Meeting of April 21, 2026 Community Development Director Ongoing THURSDAY, MAY 28, 2026 @ 6:00 PM

BOARD/COMMISSION APPLICANT INTERIVEWS
THURSDAY, MAY 28, 2026 @ 7:00 PM
STUDY SESSION: FISCAL YEAR 2026-2027 CAPITAL IMPROVEMENT PROGRAM

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Hermosa Beach City CouncilApril 28, 2026

Hermosa Beach City Council
April 28, 2026