Hermosa Beach City Council
June 9, 2026

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terminated and shall not be entitled to damages or compensation of any kind or nature for termination of Work.

ARTICLE 50. WARRANTY AND GUARANTEE OF WORK
A. Contractor hereby warrants that materials and Work shall be completed in conformance with the Contract Documents and that the materials and Work provided will fulfill the requirements of this Warranty. Contractor hereby agrees to repair or replace, at the discretion of the City, any or all Work that may prove to be defective in its workmanship, materials furnished, methods of installation or fail to conform to the Contract Document requirements together with any other Work which may be damaged or displaced by such defect(s) within a period of one (1) year from the date of the Notice of Completion of the Project without any expense whatever to the City, ordinary wear and tear and unusual abuse and neglect excepted. Contractor shall be required to promptly repair or replace defective equipment or materials, at Contractor’s option. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor.

B. For any Work so corrected, Contractor’s obligation hereunder to correct defective Work shall be reinstated for an additional one (1) year period, commencing with the date of acceptance of such corrected Work. The reinstatement of the one (1) year warranty shall apply only to that portion of work that was corrected. Contractor shall perform such tests as City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of the Contract. In the event of Contractor’s failure to comply with the abovementioned conditions within ten (10) calendar days after being notified in writing of required repairs, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming Work and any work damaged by such work or the replacement or correction thereof at Contractor’s sole expense.

Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder immediately upon demand.

C. In addition to the warranty set forth in this Article, Contractor shall obtain for City all warranties that would be given in normal commercial practice and assign to City any and all manufacturer’s or installer’s warranties for equipment or materials not manufactured by Contractor and provided as part of the Work, to the extent that such third-party warranties are assignable and extend beyond the warranty period set forth in this Article. Contractor shall furnish the City with all warranty and guarantee documents prior to final Acceptance of the Project by the City as required.

D. When specifically indicated in the Contract Documents or when directed by the Engineer, the City may furnish materials or products to the Contractor for installation.

In the event any act or failure to act by Contractor shall cause a warranty applicable to any materials or products purchased by the City for installation by the Contractor to be voided or reduced, Contractor shall indemnify City from and against any cost, expense, or other liability arising therefrom, and shall be responsible to the City for the cost of any repairs, replacement or other costs that would have been covered by the warranty but for such act or failure to act by Contractor.

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E. The Contractor shall remedy at its expense any damage to City-owned or controlled real or personal property.

F. The City shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage. The Contractor shall within ten (10) calendar days after being notified commence and perform with due diligence all necessary Work. If the Contractor fails to promptly remedy any defect, or damage; the City shall have the right to replace, repair or otherwise remedy the defect, or damage at the Contractor’s expense.

G. In the event of any emergency constituting an immediate hazard to health, safety, property, or licensees, when caused by Work of the Contractor not in accordance with the Contract requirements, the City may undertake at Contractor’s expense, and without prior notice, all Work necessary to correct such condition.

H. Acceptance of Defective Work.

1. If, instead of requiring correction or removal and replacement of Defective Work, the City prefers to accept it, City may do so. Contractor shall pay all claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) attributable to City’s evaluation of and determination to accept such Defective Work and for the diminished value of the Work.

2. If any acceptance of defective work occurs prior to release of the Project Retention, a Change Order will be issued incorporating the necessary revisions in the Contract Documents with respect to the Work, and City shall be entitled to an appropriate decrease in the Contract Price, reflecting the diminished value of Work and all costs incurred by City.

3. If the Project Retention is held in an escrow account as permitted by the Contract Documents, Contractor will promptly alert the escrow holder, in writing, of the amount of Retention to be paid to City.

4. If the acceptance of Defective Work occurs after release of the Project Retention, an appropriate amount will be paid by Contractor to City.

I. City May Correct Defective Work.

1. If Contractor fails within a reasonable time after written notice from City’s Representative to correct Defective Work, or to remove and replace rejected Work as required by City, or if Contractor fails to perform the Work in accordance with the Contract Documents, or if Contractor fails to comply with any other provision of the Contract Documents, City may, after seven (7) Days’ written notice to Contractor, correct, or remedy any such deficiency.

2. In connection with such corrective or remedial action, City may exclude Contractor from all or part of the Site, take possession of all or part of the Work and suspend

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Contractor’s services related thereto, take possession of Contractor’s tools, appliances, construction equipment and machinery at the Site, and incorporate in the Work all materials and equipment stored at the Site or for which City has paid Contractor but which are stored elsewhere. Contractor shall allow City and City’s Representative, and the agents, employees, other contractors, and consultants of each of them, access to the Site to enable City to exercise the rights and remedies to correct the Defective Work.

3. All claims, costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals and all court or arbitration or other dispute resolution costs) incurred or sustained by City correcting the Defective Work will be charged against Contractor, and a Change Order will be issued incorporating the necessary revisions into the Contract Documents with respect to the Work; and City shall be entitled to an appropriate decrease in the Contract Price.

4. Such claims, costs, losses and damages will include, but not be limited to, all costs of repair, or replacement of work of others destroyed or damaged by correction, removal, or replacement of Defective Work.

5. If the Change Order is executed after all payments under the Contract have been paid by City and the Project Retention is held in an escrow account as permitted by the Contract Documents, Contractor will promptly alert the escrow holder, in writing, of the amount of Retention to be paid to City.

6. If the Change Order is executed after release of the Project Retention, an appropriate amount will be paid by Contractor to City.

7. Contractor shall not be allowed an extension of the Contract Times because of any delay in the performance of the Work attributable to City correcting Defective work.

J. Nothing in the Warranty or in the Contract Documents shall be construed to limit the rights and remedies available to City at law or in equity, including, but not limited to, Code of Civil Procedure section 337.15.

ARTICLE 51. DOCUMENT RETENTION & EXAMINATION
A. In accordance with Government Code section 8546.7, records of both the City and the Contractor shall be subject to examination and audit by the State Auditor General for a period of three (3) years after final payment.

B. Contractor shall make available to the City any of the Contractor’s other documents related to the Project immediately upon request of the City.

C. In addition to the State Auditor rights above, the City shall have the right to examine and audit all books, estimates, records, contracts, documents, bid documents, subcontracts, and other data of the Contractor (including computations and projections) related to negotiating, pricing, or performing the modification in order to

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evaluate the accuracy and completeness of the cost or pricing data at no additional cost to the City, for a period of four (4) years after final payment.

ARTICLE 52. SEPARATE CONTRACTS
A. The City reserves the right to let other contracts in connection with this Work or on the Project site. Contractor shall permit other contractors reasonable access and storage of their materials and execution of their work and shall properly connect and coordinate its Work with theirs.

B. To ensure proper execution of its subsequent Work, Contractor shall immediately inspect work already in place and shall at once report to the Engineer any problems with the Work in place or discrepancies with the Contract Documents.

C. Contractor shall ascertain to its own satisfaction the scope of the Project and nature of any other contracts that have been or may be awarded by the City in prosecution of the Project to the end that Contractor may perform this Contract in the light of such other contracts, if any. Nothing herein contained shall be interpreted as granting to Contractor exclusive occupancy at site of the Project. Contractor shall not cause any unnecessary hindrance or delay to any other contractor working on the Project. If simultaneous execution of any contract for the Project is likely to cause interference with performance of some other contract or contracts, the Engineer shall decide which Contractor shall cease Work temporarily and which contractor shall continue or whether work can be coordinated so that contractors may proceed simultaneously.

The City shall not be responsible for any damages suffered or for extra costs incurred by Contractor resulting directly or indirectly from award, performance, or attempted performance of any other contract or contracts on the Project site.

ARTICLE 53. NOTICE AND SERVICE THEREOF
All notices shall be in writing and either served by personal delivery or mailed to the other party as designated in the Bid Forms. Written notice to the Contractor shall be addressed to Contractor’s principal place of business unless Contractor designates another address in writing for service of notice. Notice to City shall be addressed to the City as designated in the Notice Inviting Bids unless City designates another address in writing for service of notice. Notice shall be effective upon receipt or five (5) calendar days after being sent by first class mail, whichever is earlier. Notice given by facsimile shall not be effective unless acknowledged in writing by the receiving party.

ARTICLE 54. NOTICE OF THIRD PARTY CLAIMS
Pursuant to Public Contract Code section 9201, the City shall provide the Contractor with timely notification of the receipt of any third-party claims relating to the Contract. The City is entitled to recover reasonable costs incurred in providing such notification.

ARTICLE 55. STATE LICENSE BOARD NOTICE
Contractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against contractors if a complaint regarding

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a patent act or omission is filed within four (4) years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten (10) years of the date of the alleged violation. Any questions concerning a contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826.

ARTICLE 56. INTEGRATION
A. Oral Modifications Ineffective. No oral order, objection, direction, claim or notice by any party or person shall affect or modify any of the terms or obligations contained in the Contract Documents.

B. Contract Documents Represent Entire Contract. The Contract Documents represent the entire agreement of the City and Contractor.

ARTICLE 57. ASSIGNMENT OF CONTRACT
Contractor shall not assign, transfer, convey, sublet or otherwise dispose of the rights or title of interest of any or all of this contract without the prior written consent of the City. Any assignment or change of Contractor’s name of legal entity without the written consent of the City shall be void.

Any assignment of money due or to become due under this Contract shall be subject to a prior lien for services rendered or Material supplied for performance of Work called for under the Contract Documents in favor of all persons, firms, or corporations rendering such services or supplying such Materials to the extent that claims are filed pursuant to the Civil Code, the Code of Civil Procedure or the Government Code.

ARTICLE 58. CHANGE IN NAME AND NATURE OF CONTRACTOR’S LEGAL ENTITY Should a change be contemplated in the name or nature of the Contractor’s legal entity, the Contractor shall first notify the City in order that proper steps may be taken to have the change reflected on the Contract and all related documents. No change of Contractor’s name or nature will affect City’s rights under the Contract, including but not limited to the bonds.

ARTICLE 59. ASSIGNMENT OF ANTITRUST ACTIONS
Pursuant to Public Contract Code section 7103.5, in entering into a public works contract or subcontract to supply goods, services, or materials pursuant to a public works contract, Contractor or subcontractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC, Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from the purchase of goods, services, or materials pursuant to this contract or any subcontract. This assignment shall be made and become effective at the time the City tenders final payment to the Contractor, without further acknowledgment by the parties.

ARTICLE 60. PROHIBITED INTERESTS
No City official or representative who is authorized in such capacity and on behalf of the City to negotiate, supervise, make, accept, or approve, or to take part in negotiating, supervising, making,

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accepting or approving any engineering, inspection, construction or material supply contract or any subcontract in connection with construction of the project, shall be or become directly or indirectly interested financially in the Contract.

ARTICLE 61. CONTROLLING LAW
Notwithstanding any subcontract or other contract with any subcontractor, supplier, or other person or organization performing any part of the Work, this Contract shall be governed by the law of the State of California excluding any choice of law provisions.

ARTICLE 62. JURISDICTION; VENUE
Contractor and any subcontractor, supplier, or other person or organization performing any part of the Work agrees that any action or suits at law or in equity arising out of or related to the bidding, award, or performance of the Work shall be maintained in the Superior Court of Los Angeles County, California, and expressly consent to the jurisdiction of said court, regardless of residence or domicile, and agree that said court shall be a proper venue for any such action.

ARTICLE 63. LAWS AND REGULATIONS
A. Contractor shall give all notices and comply with all laws, ordinances, rules and regulations bearing on conduct of work as indicated and specified. If Contractor observes that drawings and specifications are at variance therewith, it shall promptly notify the Engineer in writing and any necessary changes shall be adjusted as provided for in this Contract for changes in work. If Contractor performs any work knowing it to be contrary to such laws, ordinances, rules and regulations, and without such notice to the Engineer, it shall bear all costs arising therefrom.

B. Contractor shall be responsible for familiarity with the Americans with Disabilities Act (“ADA”) (42 U.S.C. § 12101 et seq.). The Work will be performed in compliance with ADA regulations.

ARTICLE 64. PATENTS
Contractor shall hold and save the City, officials, officers, employees, and authorized volunteers harmless from liability of any nature or kind of claim therefrom including costs and expenses for or on account of any patented or unpatented invention, article or appliance manufactured, furnished or used by Contractor in the performance of this contract.

ARTICLE 65. OWNERSHIP OF CONTRACT DOCUMENTS
All Contract Documents furnished by the City are City property. They are not to be used by Contractor or any subcontractor on other work nor shall Contractor claim any right to such documents. With exception of one complete set of Contract Documents, all documents shall be returned to the City on request at completion of the Work.

ARTICLE 66. NOTICE OF TAXABLE POSSESSORY INTEREST
In accordance with Revenue and Taxation Code section 107.6, the Contract Documents may create a possessory interest subject to personal property taxation for which Contractor will be

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responsible.

ARTICLE 67. SURVIVAL OF OBLIGATIONS
All reresentations, indemnifications, warranties, and guarantees made in, required by, or given in accordance with the Contract Documents, as well as all continuing obligations indicated in the Contract Documents, will survive final payment, completion, and acceptance of the Work or termination or completion of the Contract or termination of the services of Contractor.

END OF GENERAL CONDITIONS

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VII SPECIAL CONDITIONS

1.1 Engineer of Record.

A. For purposes of this Project, the Engineer of Record or Engineer shall be: _Magvern By.

1.2 Location of the Project.

A. The Project is located in Loma Drive from 6th St. to Manhattan Ave., Sunset Dr. from 8 th St. to Pier Ave., Cypress Ave. from 6th St. to Clark Field and 8th St. from Valley Dr. to Hermosa Ave.

B. The general location of the Project is shown on City Drawing No. T-1. See project plans.

1.3 Status of the Project Area and Rights-of-Way.

A. City, at its expense, will provide all rights-of-way or permits, or both, covering the crossing of private property and public and private rights-of-way necessary for the permanent Work; provided, however, Contractor shall, at its expense, obtain any bonds or insurance policies or pay any fees and enter into any agreements required by a controlling authority, e.g., Caltrans or Union Pacific Railroad Company, before Contractor enters upon any property or right-of-way under the jurisdiction of any such controlling authority for the purpose of performing Work.

B. City has acquired or is negotiating to acquire any rights-of-way, or both, necessary for the permanent Work.

C. If such permits are required, all operations of Contractor shall conform to the restrictions, regulations, and requirements set forth in said permits, copies of which will be included in the Contract Documents.

D. Contractor may be required, as a condition for receiving final payment, to obtain, and provide City’s Representative with copies of, executed damage releases from the owners of public and private property whose property has been damaged by the Work.

The damage releases will be on a form provided by City.

E. Contractor shall, also, as a condition for receiving final payment, obtain, and provide City’s Representative with copies of, executed damage releases from the owners of certain public and private property or areas which have been crossed by the Work or otherwise affected by the Work. The damage releases will be on a form provided by City.

1.4 Site Data.

A. The data provided herein is for the information of Contractor and is subject to all limitations and conditions set forth in the Contract Documents.

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Copies of these reports, drawings and other materials may be examined at City’s office during regular business hours.

1.5 Pre-Purchased or Pre-Negotiated Material.
[NOT USED.]

1.6 Designation of City’s Representative.

A. Unless otherwise modified by City, City’s Representative shall be Magvern By, Project Manager.

1.7 Modification of Hours of Work.

Work hours shall be 8:00 a.m. to 5:00 p.m, Monday to Friday, except holidays.

1.8 Project Retention
In accordance with Public Contract Code § 7201, City will withhold 5% of each progress payment as retention on the Project.

1.9 Reverse Liquidated Damages Due to Unreasonable City Delay.

A. In compliance with the provisions of California Public Contract Code § 7102, the Contractor will be compensated for damages incurred due to delays in completing the Work due solely to the fault of the City, where such delay is unreasonable under the circumstances and not contemplated by the parties and such delay is not the result of Additional Work. The Contractor and City agree that determining actual damages is impracticable and extremely difficult. As such, the Contractor shall be entitled to the appropriate time extension and to payment of liquidated damages in the sum of $1,000 per Day of delay in excess of the time specified for the Completion of the Work. Such amount shall constitute the only payment allowed and shall necessarily include all overhead (direct or indirect), all profit, all administrative costs, all bond costs, all labor, materials, equipment and rental costs, and any other costs, expenses and fees incurred or sustained as a result of such delay. The Contractor expressly agrees to be limited solely to the liquidated damages for all such delays as defined in this subsection.

1.10 Liquidated Damages Due to Contractor Delay.

A. Time is of the essence. Should Contractor fail to complete all or any part of the Work within the time specified in the Contract Documents, City will suffer damage, the amount of which is difficult, if not impossible, to ascertain and, pursuant to the authority of Government Code section 53069.85, City shall therefore be entitled to $1,500 per Day as liquidated damages for each Day or part thereof that actual completion extends beyond the time specified.

B. Liquidated damages may be deducted from progress payments due Contractor, Project retention or may be collected directly from Contractor, or from Contractor's

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surety. These provisions for liquidated damages shall not prevent City, in case of Contractor's default, from terminating the Contractor.

1.11 Utility Outages – Notices to Residents.

A. Should Contractor’s operations require interruption of any utility service, Contractor shall notify City at least ten (10) Days prior to the scheduled outage. Contractor will notify all impacted residents on a form provided by City at least seven (7) Days prior to the scheduled outage.

B. Contractor shall be responsible for providing, at its cost, any temporary utility or facilities necessitated by the utility outage.

1.12 Schedule Constraints.

NOT USED.

1.13 Noise Restrictions
A. Contractor shall use only such equipment on the Work and in such state of repair so that the emission of sound therefrom is within the noise tolerance level of that equipment as established by Cal/OSHA.

B. Contractor shall comply with the most restrictive of the following: (1) local sound control and noise level rules, regulations and ordinances and (2) the requirements contained in these Contract Documents, including hours of operation requirements.

C. No internal combustion engine shall be operated on the Project without a muffler of the type recommended by the manufacturer. Should any muffler or other control device sustain damage or be determined to be ineffective or defective, the Contractor shall promptly remove the equipment and shall not return said equipment to the job until the device is repaired or replaced. Said noise and vibration level requirements shall apply to all equipment on the job or related to the job, including but not limited to, trucks, transit mixers or transit equipment that may or may not be owned by the Contractor.

1.14 Safety Programs.
[NOT USED.

OR
A. In addition to all other safety requirements of the Contract Documents, Contractor must comply with Cal/OSHS at all times during the completion of the Work.

B. City has considered these Safety Programs when determining the Contract Times and no additional time or compensation will be added to the Contract due to these Programs.

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1.15 Coordination with Other Contractors.

NOT USED.

OR
A. In addition to the Contract requirements relating to other work at the Site, City anticipates that other contractors will be performing work within the Site. Specifically:
[INSERT NAME OF CONTRACTOR (IF KNOWN), DATES OF WORK AND LOCATION OF WORK]
B. City has considered these other contractors when determining the Contract Times and no additional time or compensation will be added to the Contract due to these other contractors.

END OF SPECIAL CONDITIONS

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VIII GENERAL REQUIREMENTS
PART 1 -- GENERAL

1.1 DESCRIPTION
The project will consists of crack sealing, Type II slurry seal with 2.5% min Latex, striping and installation of pavement markers.

1.2 RELATED REQUIREMENTS SPECIFIED ELSEWHERE
PART 2 -- PRODUCTS (NOT USED)
PART 3 -- EXECUTION

3.1 LAYOUT OF WORK AND QUANTITY SURVEYS
General. The Contractor shall utilize a properly licensed surveyor to perform all layout surveys required for the control and completion of the Work, and all necessary surveys to compute quantities of Work performed.

City and/or the Engineer of Record has established primary control to be used by the Contractor for establishing lines and grades required for the Work.

Primary control consists of benchmarks and horizontal control points in the vicinity of the Work. A listing and identification of the primary control is provided on the Drawings. Before beginning any layout work or construction activity, the Contractor shall check and verify primary control, and shall advise the City Representative of any discrepancies.

Quantity surveys. The Contractor shall perform such surveys and computations as are necessary to determine quantities of Work performed or placed during each progress payment period, and shall perform all surveys necessary for the City Representative to determine final quantities of Work in place. The City Representative will determine final quantities based upon the survey data provided by the Contractor, and the design lines and grades. If requested by the City Representative, the Contractor shall provide an electronic copy of data used for quantity computations.

All surveys performed for measurement of final quantities of Work and material shall be subject to approval of City’s Representative. Unless waived by City’s Representative in each specific case, quantity surveys made by the Contractor shall be made in the presence of City’s Representative.

Surveying

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1. Accuracy. Degree of accuracy shall be an order high enough to satisfy tolerances specified for the Work and the following:
(a) Right-of-way and alignment of tangents and curves shall be within 0.1 foot. (b) Structure points shall be set within 0.01 foot, except where operational function of the special features or installation of metalwork and equipment require closer tolerances. When formwork has been placed and is ready for concrete, the Contractor shall check the formwork for conformance with the drawings and to ensure that the forms are sufficiently within the tolerance limits for the completed work.
(c) Cross-section points shall be located within 0.1 foot, horizontally and vertically. (d) Aerial Mapping shall meet National Mapping Standards for 2-foot contour intervals.

Records. Survey data shall be recorded in accordance with recognized professional surveying standards. Original field notes, computations, and other surveying data shall be recorded on electronic data collectors or in standard field books and must be of sufficient quality to enable the Contractor to prepare accurate record drawings as required by the Contract Documents.

Cost. Unless otherwise called for by the Contract Documents, the cost of all material, equipment, and labor required for surveys for the layout of work and quantity surveys shall be included in the Schedule of Pay Items for items of work requiring the surveys.

No additional compensation shall be made to the Contractor for this Work.

3.2 SCHEDULE
Estimated Schedule. Within 14 Days after the issuance of the Notice to Proceed, Contractor shall prepare a Project schedule and shall submit this to the Engineer for Approval. The receipt or Approval of any schedules by the Engineer or the City shall not in any way relieve the Contractor of its obligations under the Contract Documents.

The Contractor is fully responsible to determine and provide for any and all staffing and resources at levels which allow for good quality and timely completion of the Project. Contractor’s failure to incorporate all elements of Work required for the performance of the Contract or any inaccuracy in the schedule shall not excuse the Contractor from performing all Work required for a completed Project within the specified Contract time period. If the required schedule is not received by the time the first payment under the Contract is due, Contractor shall not be paid until the schedule is received, reviewed and accepted by the Engineer.

Schedule Contents. The schedule shall indicate the beginning and completion dates of all phases of construction; critical path for all critical, sequential time related activities; and “float time” for all “slack” or “gaps” in the non-critical activities. The schedule shall clearly identify all staffing and other resources which in the Contractor’s judgment are needed to complete the Project within the time specified for completion.

The overall Project Schedule duration shall be within the Contract time.

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Schedule Updates. Contractor shall continuously update its construction schedule.

Contractor shall submit an updated and accurate construction schedule to the Engineer monthly when requested to do so by Engineer. Contractor shall also submit schedules showing a three week detailed look-ahead at bi-weekly meetings conducted with the City. The Engineer may withhold progress payments or other amounts due under the Contract Documents if Contractor fails to submit an updated and accurate construction schedule.

3.3 TEMPORARY FIELD OFFICE
Utility Services. Contractor, at its expense, shall arrange for, develop and maintain all utilities, including but not limited to water, electric power, sewage disposal and telephone communications, at the Site to meet the requirements of the Work.

Sanitation. The Contractor shall provide sanitary facilities for all persons working on the project. These facilities shall be kept clean and shall not be unsightly or produce odors.

3.4 PROTECTION OF WORK AND PROPERTY
All traffic detector loops, fences, walls, culverts, property line monuments, or other obstructions (except property line monuments within five (5) feet of the centerline of the mains) which are removed, damaged, or destroyed in the course of the Work, shall be replaced or repaired to the original condition. If Contractor provides the City with reasonable notice of the need for such repair or replacement, it shall be performed by the City. If the Contractor fails to provide the City with reasonable notice, the repair or replacement shall be performed by and at the expense of the Contractor to the satisfaction of the City, whether or not those obstructions have been shown on the Plans, unless otherwise stated herein. It is then the Contractor’s responsibility to employ at its expense a Licensed Land Surveyor to restore all property line monuments located more than five (5) feet from the centerline of the mains, which are destroyed or obliterated. Property line monuments located within five (5) feet of the centerline of the mains will be replaced by the City at no expense to the Contractor, provided the City is notified at least 48 hours before the property line monuments are damaged.

Contractor shall provide such heat, covering, and enclosures as are necessary to protect all Work, materials, equipment, appliances, and tools against damage by weather conditions.

Contractor shall take adequate precautions to protect existing sidewalks, curbs, pavements, utilities, and other adjoining property and structures, and to avoid damage thereto, and Contractor shall repair any damage thereto caused by the Work operations. Contractor shall:

1. Enclose the working area with a substantial barricade, and arrange work to cause minimum amount of inconvenience and danger to the public.

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2. Provide substantial barricades around any shrubs or trees indicated to be preserved.

3. Deliver materials to the Project site over a route designated by the Engineer.

4. Provide any and all dust control required and follow the Applicable air quality regulations as appropriate. If the Contractor does not comply, the City shall have the immediate authority to provide dust control and deduct the cost from payments to the Contractor.

5. Confine Contractor’s apparatus, the storage of materials, and the operations of its workers to limits required by law, ordinances, permits, or directions of the Engineer. Contractor shall not unreasonably encumber the Project site with its materials.

6. Take care to prevent disturbing or covering any survey markers, monuments, or other devices marking property boundaries or corners. If such markers are disturbed by accident, they shall be replaced by a civil engineer or land surveyor acceptable to the City, at no cost to the City.

7. Ensure that existing facilities, fences and other structures are all adequately protected and that, upon completion of all Work, all facilities that may have been damaged are restored to a condition acceptable to the City.

8. Preserve and protect from injury all buildings, pole lines and all direction, warning and mileage signs that have been placed within the right-of-way.

9. At the completion of work each day, leave the Project site in a clean, safe condition.

10. Comply with any stage construction and traffic control plans. Access to residences and businesses shall be maintained at all times, unless otherwise permitted in writing by the City.

These precautionary measures will apply continuously and not be limited to normal working hours. Full compensation for the Work involved in the preservation of life, safety and property as above specified shall be considered as included in the prices paid for the various contract items of Work, and no additional allowance will be made therefore.

Should damage to persons or property occur as a result of the Work, Contractor shall be responsible for proper investigation, documentation, including video or photography, to adequately memorialize and make a record of what transpired. The City shall be entitled to inspect and copy any such documentation, video, or photographs.

3.5 SITE CONDITIONS SURVEYS
Work Included.

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Contractor shall conduct thorough pre-construction and post-construction site condition surveys of the entire project area. Site Conditions surveys shall include written documentation of the conditions found, as well as photographs and video recordings of the area within at least 80 feet of any construction area and staging area.

The written notes, photographs, and video shall be suitable for forensic purposes to resolve any damage claims that may arise as a result of construction.

Submittals.

1. Written documentation of site condition survey at pre-construction and postconstruction.

2. Photographs as described herein of pre-construction and post-construction conditions.

3. Video recordings as described herein of pre-construction and post-construction conditions.

4. Submittals shall be made within three days of the surveys. All post-construction data shall be submitted prior to the final project inspection.

Site Condition Written Documentation.

Written documentation shall include the time, date, and conditions under which the site survey was made. The documentation shall note the condition of structures, pavement, sidewalks, utilities, fences, and etc. within the work areas.

Photographs.

1. General – Contractor shall take enough photographs during each site survey to provide a record of conditions existing prior to construction and conditions after construction. Pre-construction photographs shall be taken prior to any construction or mobilization of equipment, but not more that one week prior to actual start of work. The pre-construction photographs may be staged at different times to match the progression of the Work.

2. The photographs shall document existing damage to public and private facilities, both prior to and after construction. Conditions to be documented include, but are not limited to: sidewalk cracks, broken curbs, separated property walls, improvements within public right-of-ways, access roads used, utility covers and markings, signs, pavement striping, pavement, unique or unusual conditions, adjacent driveways, landscaping, survey markers, and any feature directed by the Engineer. Private property that is adjacent to the public right-of-way shall be documented to the extent visible from the public right-of-way.

3. Photographs shall include items to indicate scale, as needed. In particular, scales or other items shall be laid next to close ups of structural cracks and other damaged areas being recorded. Scaling shall also be used to document elevation differences, as needed.

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4. One set of color prints shall be submitted. Additional sets shall be available for reviewing in settling any construction disputes. A set of photos shall also be furnished in electronic format. The resolution shall be at least equal to 7 megapixels. All photos shall be documented as to time and date taken, photographer, project number, location, and orientation. Documentation shall include a brief description of objects photographed.

Video Recording.

1. Video recordings shall document the conditions of the entire area affected by construction, as well as nearby structures and facilities. The general documentation requirements for videos are the same as for photographs. Video recorders shall accurately and continuously record the time and date.

2. Video recordings shall include an audio portion made simultaneously during the videoing. The audio recording shall describe the location, time, orientation, and objects being recorded. Special commentary shall be provided for unusual conditions or damage noted.

3. Video equipment shall be capable of producing high resolution images and shall have zoom capabilities.

4. Video recordings shall provide an overall picture of the sites and shall provide detailed images of damaged areas. Video shall extend to the maximum height of structures.

5. The Engineer shall have the right to reject any audio video recordings submitted with unintelligible audio, uncontrolled pan or zoom, or of poor quality. Video recordings shall be repeated when rejected.

6. Video recordings shall be submitted with labels indicating the project, date, recorder, and other pertinent information. Recordings shall be submitted on standard DVDs in a standard format.

Timing.

Contractor shall provide written notice of the time scheduled for the site conditions survey and the place it is to begin. Contractor shall obtain the Engineer’s concurrence prior to beginning the condition survey. The Engineer reserves the right to cancel the survey due to weather conditions or other problems. Videoing shall be done during times of good visibility and no videoing or photography shall be done during periods of visible precipitation or when standing water obscures pavement. Contractor shall provide the Engineer with an opportunity to have a representative present when taking the photos and provide guidance during photographing.

Site Surveyor.

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The site condition surveyor(s) shall be experienced in construction and potential damage concerns. The site condition surveyor(s) shall be familiar with the photography and video equipment being used.

Field Quality Control.

Prior to submitting videos and photographs, the Contractor shall spot check the photos and videos in the field to insure they accurately reflect the actual conditions and to insure they are correctly labeled.

Soils Compaction Testing.

1. All soils compaction testing will be done by a licensed geotechnical engineer furnished by the City. Soils compaction testing will be done for all footings and foundations prior to placement of rebar or concrete.

2. For pipeline construction, soil compaction testing will be done at 100-foot intervals at the bottom of the trench prior to placement of pipe bedding; at the top of the pipe bedding above the pipe; every two vertical feet of trench backfill; at the top of the trench backfill, which sould be the bottom of the pavement section; and at the top of the aggregate base prior to pavement construction.

3.6 SUBMITTAL REQUIREMENTS FOR MANUALS AND RECORD DRAWINGS General. The Contractor shall furnish all materials and perform all Work required for furnishing submittals to City in accordance with Contract Documents.

Technical Manuals.

1. The Contractor shall submit technical operation and maintenance information for each item of mechanical, electrical and instrumentation equipment in an organized manner in the Technical Manual. It shall be written so that it can be used and understood by City’s operation and maintenance staff.

2. The Technical Manual shall be subdivided first by specification section number; second, by equipment item; and last, by "Category." "Categories" shall conform to the following (as applicable):
(a) Category 1 - Equipment Summary:
(1) Summary: A summary table shall indicate the equipment name, equipment number, and process area in which the equipment is installed. (b) Category 2 - Operational Procedures:
(1) Procedures: Manufacturer-recommended procedures on the following shall be included in Part 2:
a. Installation

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b. Adjustment
c. Startup
d. Location of controls, special tools, equipment required, or related instrumentation needed for operation
e. Operation procedures
f. Load changes
g. Calibration
h. Shutdown
i. Troubleshooting
j. Disassembly
k. Reassembly
l. Realignment
m. Testing to determine performance efficiency
n. Tabulation of proper settings for all pressure relief valves, low and high pressure switches, and other protection devices
o. List of all electrical relay settings including alarm and contact settings
(c) Category 3 - Preventive Maintenance Procedures:
(1) Procedures: Preventive maintenance procedures shall include all manufacturer-recommended procedures to be performed on a periodic basis, both by removing and replacing the equipment or component, and by leaving the equipment in place.
(2) Schedules: Recommended frequency of preventive maintenance procedures shall be included. Lubrication schedules, including lubricant SAE grade, type, and temperature ranges, shall be covered. (d) Category 4 - Parts List:
(1) Parts List: A complete parts list shall be furnished, including a generic description and manufacturer's identification number for each part.

Addresses and telephone numbers of the nearest supplier and parts warehouse shall be included.
(2) Drawings: Cross-sectional or exploded view drawings shall accompany the parts list.

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(e) Category 5 - Wiring Diagrams:
(1) Diagrams: Part 5 shall include complete internal and connection wiring diagrams for electrical equipment items.
(f) Category 6 - Shop Drawings:
(1) Drawings: This part shall include approved shop or fabrication drawings, complete with dimensions.
(g) Category 7 - Safety:
(1) Procedures: This part describes the safety precautions to be taken when operating and maintaining the equipment or working near it. (h) Category 8 - Documentation:
(1) All equipment warranties, affidavits, and certifications required by the Technical Specifications shall be placed in this part.

3. The Contractor shall furnish to City six (6) identical Technical Manuals. Each set shall consist of one or more volumes, each of which shall be bound in a standard binder.

Spare Parts List - The Contractor shall furnish to City six (6) identical sets of spare parts information for all mechanical, electrical, and instrumentation equipment. The spare parts list shall include the current list price of each spare part. The spare parts list shall include those spare parts which each manufacturer recommends be maintained by City in inventory. Each manufacturer or supplier shall indicate the name, address, and telephone number of its nearest outlet of spare parts to assist City in ordering.

The Contractor shall cross-reference all spare parts lists to the equipment numbers designated in the Contract Documents. The spare parts lists shall be bound in standard size, 3-ring binder.

Record Drawings

1. The Contractor shall maintain one record set of Drawings at the Site. On these, it shall mark all Project conditions, locations, configurations, and any other changes or deviations which may vary from the information represented in the original Contract Documents, including buried or concealed construction and utility features which are revealed during the course of construction. Special attention shall be given to recording the horizontal and vertical location of all buried utilities that differ from the locations indicated, or which were not indicated on the Contract Drawings. Said record drawings shall be supplemented by any detailed sketches as necessary or directed to fully indicate the Work as actually constructed. These master record drawings of the as-built conditions, including all revisions made necessary by Addenda and Change Orders shall be maintained up-to-date during the progress of the Project. Red ink shall be used for alterations and notes. Notes shall identify relevant Change Orders by number and date.

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2. For all Projects involving the installation of any pipeline, Contractor shall survey and record the top of the pipe at a minimum of every 100 linear feet, and at each bend, recording both the horizontal and vertical locations.

3. Record drawings shall be accessible to City’s Representative at all times during the construction period. Failure on the Contractor’s part to keep record drawings current could result in withholding partial payment.

4. Upon Completion of the Project and as a condition of final acceptance, the Contractor shall finalize and deliver a complete set of Record Drawings to City’s Representative. The information submitted by the Contractor will be assumed to be correct, and the Contractor shall be responsible for, and liable to City, for the accuracy of such information, and for any errors or omissions which may or may not appear on the Record Drawings.

Cost. Unless otherwise called for by the Contract Documents, the cost of all material, equipment, and labor required to complete the Manuals and Record Drawings shall be included in Contractor’s bid and distributed in the Schedule of Pay. No additional compensation shall be made to the Contractor for this Work.

3.7 MATERIALS
Materials to be Furnished by the Contractor

1. Inspection of Materials. Materials furnished by the Contractor which will become a part of the Project shall be subject to inspection at any one or more of the following locations, as determined by City’s Representative: at the place of production or manufacture, at the shipping point, or at the site of the Work. To allow sufficient time to provide for inspection, the Contractor shall submit to City’s Representative, at the time of issuance, copies of purchase orders or other written instrument confirming procurement of the materials, including drawings and other pertinent information, covering materials on which inspection will be made.

2. No later than fourteen (14) Days prior to manufacture of material, Contractor shall inform City’s Representative, in writing, the date the material is to be manufactured.

3. Contractors Obligations. The inspection of materials at any of the locations specified above or the waiving of the inspection thereof shall not impact whether the materials and equipment conform to the Contract Documents. Contractor will not be relieved from furnishing materials meeting the requirements of the Contract Documents due to City’s inspection or lack of inspection of the equipment or materials. Acceptance of any materials will be made only after materials are installed in the Project.

4. Cost. Unless otherwise called for by the Contract Documents, the cost of all material, equipment, and labor required to accommodate City’s testing efforts, including any travel required by Contractor’s forces, shall be included in Contractor’s bid and distributed in the Schedule of Pay Items related to the

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materials requiring testing. No additional compensation shall be made to the Contractor for this Work.

3.8 LOCAL CONDITIONS AND REQUIREMENTS
Access to Work and Haul Routes

1. General. All work on the rights-of-way necessary for access to the Site shall be performed by the Contractor.

2. Access, Damage, Restoration. The Contractor shall make his own investigation of the condition of available public or private roads and of clearances, restrictions, bridge-load limits, permit or bond requirements, and other limitations that affect or may affect transportation and ingress or egress at the Site. Claims for changes in Contract Price or Contract Times arising out of the unavailability of transportation facilities or limitations thereon shall not be considered by City.

3. The Contractor shall maintain and repair any damage arising out of Contractor’s operations to all roads used during construction of the Project, and upon completion of all Work, but prior to final acceptance, the roads shall be restored to their original condition. Prior to using any road for access to the Site, the Contractor shall conduct a photograph and/or video survey of the roadway with a copy submitted to City’s Representative.

4. Cost. Unless otherwise called for by the Contract Documents, the cost of all material, equipment, and labor required to complete this Work, shall be included in Contractor’s bid and distributed in the Schedule of Pay Items. No additional compensation shall be made to the Contractor for this Work.

Power. Contractor shall provide at its own expense all necessary power required for operations under the contract. The Contractor shall provide and maintain in good order such modern equipment and installations as shall be adequate in the opinion of the Engineer to perform in a safe and satisfactory manner the Work required by the contract.

Construction Water.

1. Construction water shall not be used for purposes other than those required to satisfactorily complete the contract.

2. All connections to the City's water system used for the purposes of obtaining construction water shall utilize a temporary construction meter and backflow prevention device supplied by the City. The City-furnished backflow prevention device shall be tested immediately after installation and the construction meter and backflow prevention device shall not be placed into service until the backflow prevention device passes such tests. Backflow prevention device testing shall be performed in accordance with applicable standards, and test results shall be provided to the Engineer. If the temporary construction meter and backflow prevention device are moved to alternate location(s) during construction, the

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backflow prevention device shall again be tested as described above immediately after re-installation.

3. For each temporary construction meter requested by the Contractor for the performance of work under this contract, an amount equivalent to the deposit requirement for temporary construction meters listed in the current approved version of the City’s Policies and Procedures Manual shall be withheld from the final contract payment until the temporary construction meters are returned.

Operation of Existing Water Facilities

1. The Contractor shall not operate any of the existing water systems, including pumps, motors, and hydrants, but shall contact the City two (2) working days in advance with a list and location of the water system facilities that will require operating, opening, stopping, or closure by the City.

2. At the option of the Engineer, the Contractor may be permitted to operate valves for the purpose of making connections to existing mains. The City will perform all notification to existing customers regarding temporary loss of service.

3. Contractor shall submit a request on City’s standard form for any shut-down of existing water facilities.

Construction at Existing Utilities

1. General. Where the Work to be performed crosses or otherwise interferes with water, sewer, gas, or oil pipelines; buried cable; or other public or private utilities, the Contractor shall perform construction in such a manner so that no damage will result to either public or private utilities. It shall be the responsibility of the Contractor to determine the actual locations of, and make accommodates to maintain, all utilities.

2. Permission, Notice and Liability. Before any utility is taken out of service, permission shall be obtained by the Contractor from the owner. The owner, any impacted resident or business owner and the City Representative will be advised of the nature and duration of the utility outage as well as the Contractor’s plan for providing temporary utilities if required by the owner. The Contractor shall be liable for all damage which may result from its failure to maintain utilities during the progress of the Work, and the Contractor shall indemnify City as required by the Contract Documents from all claims arising out of or connected with damage to utilities encountered during construction; damages resulting from disruption of service; and injury to persons or damage to property resulting from the negligent, accidental, or intentional breaching of utilities.

3. Cost. Unless otherwise called for by the Contract Documents, the cost of all material, equipment, and labor required to complete this Work, shall be included in Contractor’s bid and distributed in the Schedule of Pay Items. No additional compensation shall be made to the Contractor for this Work.

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Traffic Control

1. General. Contractor shall abide by traffic control plans approved by the appropriate jurisdiction.

2. Protections. Roads subject to interference by the Work shall be kept open or suitable temporary passages through the Work shall be provided and maintained by the Contractor. The Contractor shall provide, erect, and maintain all necessary barricades, suitable and sufficient flasher lights, flag persons, danger signals, and signs, and shall take all necessary precautions for the protection of the Work and the safety of the public. No construction work along public or private roads may proceed until the Contractor has proper barricades, flasher lights, flag persons, signals, and signs in place at the construction site.

3. Cost. Unless otherwise called for by the Contract Documents, the cost of all material, equipment, and labor required to complete this Work, shall be included in Contractor’s bid and distributed in the Schedule of Pay Items. No additional compensation shall be made to the Contractor for this Work.

Cleaning Up

1. Contractor at all times shall keep premises free from debris such as waste, rubbish, and excess materials and equipment. Contractor shall not store debris under, in, or about the premises. Contractor shall also clean all asphalt and concrete areas to the degree necessary to remove oil, grease, fuel, or other stains caused by Contractor operations or equipment. The use of water, resulting in mud on streets, will not be permitted as substitute for sweeping or other methods. Dust control may require having a water truck onsite for the duration of the project, and/or use of temporary hoses and pipelines to convey water.

2. Contractor shall fully clean up the site at the completion of the Work. If the Contractor fails to immediately clean up at the completion of the Work, the City may do so and the cost of such clean up shall be charged back to the Contractor.

3.9 ENVIRONMENTAL QUALITY PROTECTION
Environmental Conditions
NOT USED.

Landscape and Vegetation Preservation

1. General. The Contractor shall exercise care to preserve the natural landscape and vegetation, and shall conduct operations so as to prevent unnecessary destruction, scarring, or defacing of the natural surroundings in the vicinity of the Work.

2. Damage and Restoration. Movement of crews and equipment within the rights-ofway and over routes provided for access to the Work shall be performed in a

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manner to prevent damage to property. When no longer required, construction roads shall be restored to original contours.

3. Upon completion of the Work, and following removal of construction facilities and required cleanup, land used for construction purposes and not required for the completed installation shall be scarified and regraded, as required, so that all surfaces are left in a condition that will facilitate natural revegetation, provide for proper drainage, and prevent erosion.

4. Cost. Unless otherwise called for by the Contract Documents, the cost of all material, equipment, and labor required to complete this Work, shall be included in Contractor’s bid and distributed in the Schedule of Pay Items. No additional compensation shall be made to the Contractor for this Work.

Protected Species

1. General. If, in the performance of the Work, evidence of the possible occurrence of any Federally listed threatened or endangered plant or animal is discovered, the Contractor shall notify the City Representative immediately, giving the location and nature of the findings. Written confirmation of the evidence, location and nature of the findings shall be forwarded to City within 2 Days.

2. Procedures. The Contractor shall immediately cease all construction activities in the immediate area of the discovery to the extent necessary to protect the endangered plant or animal.

If directed by the City Representative, Contractor will refrain from working in the immediate area, suspend the Work in its entirety, or alter its performance to ensure full compliance with all applicable permits, laws and regulations. Any City directed changes to the Work as a result of a siting will be pursuant to the Contract Documents.

3. False Siting. Any costs or delays incurred by City or the Contractor due to unreasonable or false notification of an endangered plant or animal will be borne by the Contractor.

4. Cost. Unless otherwise called for by the Contract Documents, the cost of all material, equipment, and labor required to comply with this paragraph, shall be included in Contractor’s bid and distributed in the Schedule of Pay Items. No additional compensation shall be made to the Contractor for this Work.

Preservation of Historical and Archeological Resources

1. General. If, in the performance of the Work, Contractor should unearth cultural resources (for example, human remains, animal bones, stone tools, artifacts and/or midden deposits) through excavation, grading, watering or other means, the Contractor notify the Construction/Archeological Monitor and/or the City Representative immediately, giving the location and nature of the findings.

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Written confirmation of the evidence, location and nature of the findings shall be forwarded to the Construction/Archeological Monitor and/or City within 2 Days.

2. Procedures. The Contractor shall immediately cease all construction activities in the immediate area of the discovery to the extent necessary to protect the cultural resource.

If directed by the City Representative, Contractor will refrain from working in the immediate area, suspend the Work in its entirety, or re-sequence and/or alter its performance to ensure full compliance with all applicable permits, laws and regulations. Should the presence of cultural resources be confirmed, the Contractor will assist the City Representative and the Construction/Archeological Monitor in the preparation and implementation of a data recovery plan. The Contractor shall provide such cooperation and assistance as may be necessary to preserve the cultural resources for removal or other disposition. Any City directed changes to the Work as a result of the cultural resource will be pursuant to the Contract Documents.

3. Contractor’s Liability. Should Contractor, without permission, injure, destroy, excavate, appropriate, or remove any cultural resource on or adjacent to the Site, it will be subject to disciplinary action, arrest and penalty under applicable law. The Contractor shall be principally responsible for all costs of mitigation and/or restoration of cultural resources related to the unauthorized actions identified above. Contractor shall be required to pay for unauthorized damage and mitigation costs to cultural resources (historical and archeological resources) as a result of unauthorized activities that damage cultural resources and shall indemnify City pursuant to the Contract Documents.

4. Cost. Unless otherwise called for by the Contract Documents, the cost of all material, equipment, and labor required to comply with this paragraph, shall be included in Contractor’s bid and distributed in the Schedule of Pay Items. No additional compensation shall be made to the Contractor for this Work.

Dust and Pollution Control

1. Contractor shall provide all necessary material, equipment and labor to prevent and control the emission of dust and any other potential pollutant on site.

2. Contractor shall not discharge into the atmosphere from any source smoke, dust or other air contaminants in violation of the law, rules, and regulations of the governing agency.

3. Cost. Unless otherwise called for by the Contract Documents, the cost of all material, equipment, and labor required to comply with this paragraph, shall be included in Contractor’s bid and distributed in the Schedule of Pay Items. No additional compensation shall be made to the Contractor for this Work.

Fugitive Dust

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NOT USED.

OR

1. In addition to all other environmental and air quality requirements of the Contract Documents, Contractor must also comply with the most recent version of any rules implemented by the Air Quality Management City (AQMD) with jurisdiction over the Project in order to reduce the amount of particulate matter entrained in the ambient air as a result of the Project. All equipment shall be AQMD compliant and permitted, as needed.

2. City has considered these other requirements when determining the Contract Times and no additional time or compensation will be added to the Contract due to these requirements.

Management of Storm, Surface and Other Waters

1. Storm water, surface water, groundwater, and nuisance, or other waters may be encountered at various times during construction of the Project. Federal and State laws require the City and its contractors to manage such waters pursuant to the requirements of California State Water Resources Control Board Order Number 2009-0009-DWQ, the Federal Clean Water Act, and the California Porter Cologne Water Quality Control Act. Contractor acknowledges that it has investigated the risk arising from such waters in conjunction with the Project, and assumes any and all risks and liabilities arising therefrom.

2. The Contractor shall perform all construction operations in such a manner as to comply, and ensure all subcontractors to comply, with all applicable Federal, State, and local laws, orders, and regulations concerning the control and abatement of water pollution; and all terms and conditions of any applicable permits issued for the Project. In the event there is a conflict between Federal, State, and local laws, regulations, and requirements, the most stringent shall apply.

3. Contractor violations. If noncompliance should occur, the Contractor shall report this to the City Representative immediately, with the specific information submitted in writing within 2 Days. Consistent violations of applicable Federal, State, or local laws, orders, regulations, or Water Quality Standards may result in City stopping all site activity until compliance is ensured. The Contractor shall not be entitled to any change in Contract Price or Contract Times, claim for damage, or additional compensation by reason of such a work stoppage. Corrective measures required to bring activities into compliance shall be at the Contractor's expense.

4. Compliance with Construction General Storm water Permit. Contractor shall be required to comply with all aspects of the State Water Resources Control Board (State Board) Water Quality Order No. 2009-0009-DWQ, National Pollutant Discharge Elimination System General Permit for Storm Water Discharges Associated with Construction Activity (Permit) for all projects that involve construction on or disturbance of one acre or more of land or which are part of a larger common area of development.

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(a) Contractor shall prepare and implement a Storm Water Pollution Prevention Plan (SWPPP) for the Project site based on the appropriate Risk Level requirements, and draft and coordinate submittal of all Permit related documents with City’s Legally Responsible Person and/or Authorized Signatory as those terms are defined in the Permit. The Contractor shall submit the SWPPP to the City Representative for review not less than fifteen (15) Days prior to the start of on- site construction work. City will file the Notice of Intent and pay the filing fee.
(b) The SWPPP shall be developed by a Qualified SWPPP Developer and implemented by a Qualified SWPPP Practitioner as those terms are defined in the Permit and shall include industry standard requirements for water quality control including but not be limited to the following:
(1) Sediment and erosion control measures to manage sediment and erosion including vegetative practices, structural control, silt fences, straw dikes, sediment controls or operator controls as appropriate.

Storm water management measures shall be instituted as required, including velocity dissipaters, and solid waste controls shall address controls for building materials and offsite tracking of sediment. (2) Wastewater and storm water management controls to divert offsite surface flows around the Project site and to divert surface flows within the Project area away from areas of open earth or stockpiles of building and other materials. Wastewater from general construction activities, such as drain water collection, aggregate processing, concrete batching, drilling, grouting, or other construction operations, shall not enter flowing or dry watercourses without having met the authorized non-storm water discharge requirements listed in State Board Water Quality Order No. 2009-0009-DWQ, Section III.C., including proper notification to the Regional Water Board.
(3) Pollution prevention measures including methods of dewatering, unwatering, excavating, or stockpiling earth and rock materials which include prevention measures to control silting and erosion, and which will intercept and settle any runoff of sediment-laden waters. (4) Turbidity prevention measures for prevention of excess turbidity including, but are not restricted to, intercepting ditches, settling ponds, gravel filter entrapment dikes, flocculating processes, recirculation, combinations thereof, or other approved methods that are not harmful to aquatic life. All such wastewaters discharged into surface waters, shall contain the least concentration of settleable material possible, and shall meet all conditions of section 402, the National Pollutant Discharge Elimination System (NPDES) permit.
(5) Overall construction site management measures to address changes at the Project site as the Project moves through different phases and changes that account for rainy and dry season management practices. (6) Pollution control measures and construction activity methods that will prevent entrance, or accidental spillage, of solid matter, contaminants,

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debris, or other pollutants or wastes, into streams, flowing or dry watercourses, lakes, wetlands, reservoirs, or underground water sources. Such pollutants and wastes include, but are not restricted to:
refuse, garbage, cement, sanitary waste, industrial waste, hazardous materials, radioactive substances, oil and other petroleum products, aggregate processing, tailings, mineral salts, and thermal pollution. (7) Control measures for stockpiled or deposited materials prohibiting the stockpile or deposit of excavated materials, or other construction materials, near or on stream banks, lake shorelines, or other watercourse perimeters where they can be washed away by high water or storm runoff, or can, in any way, encroach upon the watercourse. (8) Develop and implement a Rain Event Action Plan (REAP), if required, that must be designed and implemented to protect all exposed portions of the site 48 hours prior to any likely precipitation event. (9) Monitoring, reporting and record keeping, as necessary to achieve compliance with applicable Permit requirements, including but not limited to annual reports and rain event reports.
(c) Before any Permit related documents, including the SWPPP, rain event reports, or annual reports may be submitted to the State Board or implemented on the Project site, they must first be reviewed and approved by City. (d) City retains the right to procure and maintain coverage under the Permit for the Project site if the Contractor fails to draft a SWPPP or other Permit related document, or fails to proceed in a manner that is satisfactory to City. City reserves the right to implement its own SWPPP at the Project site, and hire additional contractors to maintain compliance. Whether Contractor has adequately maintained compliance with the Permit shall be City’s sole determination. In the event that Contractor has failed or is unable to maintain compliance with the Permit, any costs or fines incurred by City in implementing a SWPPP, or otherwise maintaining compliance with the Construction General Permit shall be paid by the Contractor. (e) Failure to implement the SWPPP or otherwise comply with the Permit is a violation of federal and state law. Contractor hereby agrees to indemnifyCity as required by the Contract Documents for any noncompliance or alleged noncompliance with the Permit arising out of or in connection with the Project, except for liability resulting from the sole established negligence, willful misconduct or active negligence of City. City may seek damages from Contractor for delay in completing the Contract in accordance with the Contract Documents, caused by Contractor’s failure to comply with the Permit.

5. In addition to compliance with the Permit, Contractor shall comply with the lawful requirements of any applicable municipality, district, drainage district, flood control district, and other local agencies regarding discharges of storm water, surface water, groundwater or other nuisance waters off of the Project site.

6. Oil storage tanks management.

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(a) Storage tank placement. All oil or other petroleum product (hereinafter referred to collectively as oil) storage tanks shall be placed at least 20 feet from streams, flowing or dry watercourses, lakes, wetlands, reservoirs, and any other water source.
(b) Storage area dikes. Storage areas shall be diked at least 12 inches high or graded and sloped to permit safe containment of leaks and spills equal to the capacity of all tanks and/or containers located within each area, plus a sufficient amount of freeboard to contain the 25-year rainstorm. (c) Diked area barriers. Diked areas shall have an impermeable barrier at least 10 mils thick. Areas used for refueling operations shall have an impermeable liner at least 10 mils thick buried under 2 to 4 inches of soil. (d) Spill Prevention Control and Countermeasure Plan (SPCC). Where the location of a construction site is such that oil from an accidental spillage could reasonably be expected to enter into or upon the navigable waters of the United States or adjoining shorelines, and the aggregate storage of oil at the site is over 1,320 gallons or a single container has a capacity in excess of 660 gallons, the Contractor shall prepare an SPCC Plan. The Contractor shall submit the SPCC Plan to the Engineer at least 30 days prior to delivery or storage of oil at the site. The Plan must have been reviewed and certified by a registered professional engineer in accordance with 40 C.F.R., part 112

7. Underground tank prohibition. The Contractor shall not use underground storage tanks.

8. Construction safety standards. The Contractor shall comply with the sanitation and potable water requirements of Section 7 of United States Bureau of Reclamation's publication “Reclamation Safety And Health Standards.”

9. Other Permits.
(a) Other permits applicable to the Project are listed in the Special Conditions.

The Contractor shall obtain all other necessary licenses and permits. (b) Monitoring. The Contractor is required to conduct monitoring in order to meet the requirements of the permits, which may include sampling, testing and inspections.
(c) Recordkeeping. The Contractor shall retain all records and data required by the permits for the time specified in the contract.

10. Cost. Except as specified herein, the cost of complying with this section shall be included in the Schedule of Pay Items for work which necessitate the water pollution prevention measures required by this paragraph.

END OF GENERAL REQUIREMENTS

65270.00021\44496819.1
City of Hermosa Beach
BBK (01/2026) - 1 - EXHIBIT “A”
Change Order Form
EXHIBIT “A”

CHANGE ORDER FORM
City of Hermosa Beach
Contract Change Order #
Project: Change Order No.:

Orig. Contract Amt.: $ Days
Contract No.:

Contractor: Prev. Appvd. Changes: $ Days
Owner: City of Hermosa Beach This Change: $ Days
Revised Contract Amt.: $ Days
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish equipment and materials, and perform all work as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and City of Hermosa Beach, otherwise referred to as Owner.

Item
No. Description of Changes
Increase/
(Decrease)
in Contract
Amount
Contract
Time
Extension,
Days
1 2
Totals $
This Contract Change Order consists of 2 pages and any exhibits attached to this Contract Change Order shall not be part of the Contract Change Order unless specifically initialed by or on behalf of both the Contractor and the City of Hermosa Beach.

Contract Change Order # Page 1 of 2
[Agency Address]

65270.00021\44496819.1
City of Hermosa Beach
BBK (01/2026) - 2 - EXHIBIT “A”
Change Order Form
The amount of the contract will be increased by the sum of $ and the contract time shall be extended by working days. The undersigned Contractor approves the foregoing Change Order # as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order #. The Contractor agrees to furnish all labor and materials and perform all other necessary work, inclusive of the directly or indirectly related to the approved time extension, required to complete the Change order items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Change Order shall be effective when approved by the Owner.

Contractor accepts the terms and conditions stated above as full and final settlement of any and all claims arising out of or related to the subject of this Change Order and acknowledges that the compensation (time and cost) set forth herein comprises the total compensation due for the work or change defined in the Change Order, including all impact on any unchanged work. By signing this Change Order, the Contractor acknowledges and agrees that the stipulated compensation includes payment for all Work contained in the Change Order, plus all payment for any acceleration or interruption of schedules, extended overhead costs, delay, and all impact or cumulative impact on all Work under this Contract. The signing of this Change Order acknowledges full mutual accord and satisfaction for the change and that the stated time and/or cost constitute the total equitable adjustment owed the Contractor as a result of the change. The Contractor hereby releases and agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of, or as a result of, this Change Order and/or its impact on the remainder of the Work under the Contract.

Accepted:
(Signature) Contractor’s Authorized Representative Date Recommended:
(Signature) [**INSERT NAME, TITLE**] Date
Approved:
(Signature) [**INSERT NAME, TITLE**] Date
Item
No.

Justification for Change(s)
1 2
This Contract Change Order consists of 2 pages and any exhibits attached to this Contract Change Order shall not be part of the Contract Change Order unless specifically initialed by or on behalf of both the Contractor and the City of Hermosa Beach.

Contract Change Order # Page 2 of 2

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CIP No. 107
Citywide Slurry Seal Project, 2026

SPECIAL PROVISIONS
The following Special Provisions supplement and amend the 2021 Standard Specifications for Public Works Construction (SSPWC). These Special Provisions have been arranged into a format and sequence that parallels the Standard Specifications for Public Works Construction.

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TABLE OF CONTENTS
PART 1 – GENERAL PROVISIONS..........................................................................................4 PREFACE: STANDARD SPECIFICATIONS AND STANDARD DRAWINGS ................4 SECTION 1 – GENERAL. .........................................................................................................4 1-2 TERMS AND DEFINITIONS. ................................................................................ 4 SECTION 2 – SCOPE OF THE WORK...................................................................................4 2-2 PERMITS.................................................................................................................. 4 2-5 THE CONTRACTOR’S EQUIPMENT AND FACILITIES.................................. 5 2-11 RETENTION OF IMPERFEFCT WORK. ............................................................. 6 SECTION 3 – CONTROL OF THE WORK............................................................................6 3-6 THE CONTRACTOR’S REPRESENTATTIVE. .................................................... 6 3-7 CONTRACT DOCUMENT...................................................................................... 6 3-8 SUBMITALS............................................................................................................. 7 3-12 WORK SITE MAINTENANCE. .............................................................................. 8 3-13 COMPLETION, ACCEPTANCE, AND WARRANTY. .......................................... 8 SECTION 5 - LEGAL RELATIONS AND RESPONSIBILITIES. .......................................9 5-3 LABOR. ..................................................................................................................... 9 5-4 INSURANCE. ........................................................................................................... 9 5-7 SAFETY. ................................................................................................................. 10 5-8 LAWS TO BE OBSERVED.................................................................................... 11 5-9 FAIR EMPLOYMENT PRACTICE COMMISSION CERTIFICATION........... 13 SECTION 6 – PROSECTION AND PROGRESS OF THE WORK....................................13 6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE WORK.. 13 6-9 LIQUIDATED DAMAGES. ................................................................................... 15 SECTION 7 – MEASUREMENT AND PAYMENT. ............................................................15 7-3 PAYMENT. ............................................................................................................. 15 7-4 PAYMENT FOR EXTRA WORK. ......................................................................... 16 7-6 PAYMENT FOR PROJECT BID ITEMS............................................................. 18 PART 2 – CONSTRUCTION MATERIALS............................................................................20 SECTION 200 – ROCK MATERIALS...................................................................................20 200-1 ROCK PRODUCTS................................................................................................. 20 SECTION 214 – TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS AND PAVEMENT MARKERS. .......................................................................................................20 214-4 PAINT FOR STRIPING AND MARKINGS. ........................................................ 20 214-6 PAVEMENT MARKERS ....................................................................................... 20 PART 3 – CONSTRUCTION METHODS................................................................................21 SECTION 300 – EARTHWORK. ...........................................................................................21 300-1 CLEARING AND GRUBBING. ............................................................................ 21 SECTION 302 – ROADWAY SURFACING..........................................................................21 302-4 SLURRY SEAL SURFACING. .............................................................................. 21 302-15 CRACK SEALING.................................................................................................... 23 SECTION 314 – TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND PAVEMENT MARKERS. .......................................................................................................24

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314-2 REMOVAL OF TRAFFIC STRIPING AND CURB AND PAVEMENT MARKINGS........................................................................................................................... 24 PART 4 – EXISTING IMPROVEMENTS................................................................................25 SECTION 400 – PROTECTION AND RESTORATION. ....................................................25 400-2 PERMANENT SURVEY MARKERS.................................................................... 25 400-3 PAYMENT. ............................................................................................................. 25 PART 6 – TEMPORARY TRAFFIC CONTROL ...................................................................26 SECTION 600 – ACCESS........................................................................................................26 600-1 GENERAL............................................................................................................... 26 SECTION 601 – TEMPORARY TRAFFIC CONTROL FOR CONSTRUCTION AND MAINTENANCE WORK ZONES. ........................................................................................27 601-1 GENERAL............................................................................................................... 27 PART 9 – SPECIFIC CONDITIONS ........................................................................................31 SECTION 900 – CONSTRUCTION MANAGEMENT.......................................................... 31 900-2 PROCORE SOFTWARE........................................................................................ 31

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PART 1 – GENERAL PROVISIONS
PREFACE: STANDARD SPECIFICATIONS AND STANDARD DRAWINGS
The Standard Specifications for Public Works Construction (SSPWC), written and promulgated by the Southern California Chapter of the American Public Works Association and the Southern California Districts of the Associated General Contractors of California, shall be the Standard Specifications of the City. All work shall conform to the edition indicated in this document and in the bid proposal documents, including supplements, of the SSPWC, these Special Provisions which supplement or modify the SSWPC, the Standard Plans for Public Works Construction (SPPWC) of the same edition as the SSPWC, and the Standard Drawings as issued by the City available at the time bids are opened unless otherwise specified in the Contract Documents.

The above referenced Standard Specifications, Special Provisions and Standard Drawings are hereby made a part of the Contract Documents.

SECTION 1 – GENERAL.
1-2 TERMS AND DEFINITIONS.

Whenever the following terms are used in the SSPWC, they shall be understood to mean and refer to the following:
a) Board – The City Council of the City of Hermosa Beach b) Contract Documents – Documents including but not limited to the proposal forms, Special Provisions, Bonds, Insurance, Contract, and all Addenda setting forth any modifications to the documents.
c) Engineer – The Director of Public Works/City Engineer or their authorized representative d) Bidder – An individual, co-partnership, association, or corporation submitting a proposal for the work contemplated, acting directly or through a duly authorized representative. e) Legal Address of Contractor – The address given on the Contractor’s bid and is hereby designated as the place to which all notices, letters or other communications to the Contractor shall be mailed or delivered.

SECTION 2 – SCOPE OF THE WORK.
2-2 PERMITS.

Add the following:

Prior to beginning work, the Contractor shall obtain authorization and permits from the City of Hermosa Beach. The Contractor will be responsible to protect and preserve all property and improvements in accordance with the Contract Documents.

The Contractor must have or obtain a valid City of Hermosa Beach Business License in accordance with the provisions of the Hermosa Beach Municipal Code.

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City Right of Way Permit
A City Right of Way Permit is required to work within public right-of-way and will be issued at no cost to the Contractor.

Right of Way Permits
When work occurs in the right-of-way of other entities, the Contractor shall obtain a no fee right of way permit as required for an encroachment from that entity.

Right of Entry
All work shall be constructed from public right of way and encroachment onto private property shall be prohibited. If right of entry is required to construct certain improvements, the Contractor shall notify the Engineer prior to the work. The Engineer will coordinate right of entry with the property owner and will notify the Contractor once it has been granted. 2-5 THE CONTRACTOR’S EQUIPMENT AND FACILITIES.
2-5.4 Haul Routes.

Replace the entire subsection with the following:

Hall Routes shall be per the City of Hermosa Beach Truck Routes map. See Exhibit “D.” Add the following subsections:
2-5.5 Contractor’s Responsibility for Work.

Until the formal acceptance of the work by the City, the Contractor shall have the charge and care thereof and shall, subject to the insurance protection furnished, bear the risk of accident, loss or damage to any part thereof by action of the elements or from any other cause, whether arising from the execution or from the non-execution of the work. The Contractor shall rebuild, repair, restore and otherwise correct damages to any portion of the work occasioned by any of the above causes before its acceptance.

In case of suspension of work from any cause whatever, the Contractor shall be responsible for all materials and the proper temporary storage thereof. 2-5.6 Notice and Service Thereof.

Any notice required or given by one party to the other under the Contract shall be in writing and shall be dated and signed by the party giving such notice or by a duly authorized representative of such party. Any such notice shall not be effective for any purpose whatever unless served in the following manner:

Notice shall be given to the City by personal delivery thereof to the City’s Engineer or by depositing the same in the United States mail enclosed in a sealed envelope, registered and with postage prepaid, addressed to:

Public Works Department
City of Hermosa Beach
1315 Valley Dr.

Hermosa Beach, CA 90254

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Notice shall be given to the Contractor by personal delivery thereof to said Contractor or to his authorized representative at the site of the project, or by depositing the same in the United States mail, enclosed in a sealed envelope addressed to said Contractor at the address established for the conduct of the work under this Contract, postage prepaid and registered.

Notice shall be given to the Surety, or any other person, by personal delivery to said Surety or other person, or by depositing the same in the United States Mail, enclosed in a sealed envelope addressed to such Surety or persons at the address of said Surety or persons last communicated to the party giving the notice, postage prepaid and registered. 2-5.7 Warranty of Title.

No materials, supplies, or equipment for the work under this Contract shall be purchased subject to any chattel mortgage or under a conditional sale Contract or other agreement by which an interest therein or any part thereof is retained by the seller or supplier. The Contractor warrants clear and good title to all materials, supplies, and equipment installed and incorporated in the work, and agrees upon completion of all work to deliver the premises, together with all improvements and appurtenances constructed or placed thereon by them to the City free from any claims, liens, encumbrances, or charges, and further agrees that neither they nor any person, firm, or corporation furnishing any material or labor for work covered by the Contract shall have any right to a lien upon the premises or any improvement or appurtenance thereon; provided, that this shall not preclude the Contractor from installing metering devices or other equipment of utility companies the title of which is commonly retained by the utility company.

Nothing contained in this section, however, shall defeat or impair the right of such persons furnishing materials or labor under any bond given by the Contractor for their protection, or any right under any law permitting such persons to look to funds due the Contractor which are in the hands of the City.
2-11 RETENTION OF IMPERFEFCT WORK.

If any portion of the work done or materials furnished under the Contract proves defective or not in accordance with the specifications and Contract drawings, and if the imperfection in the same is not of sufficient magnitude or importance to make the work dangerous or undesirable, or if the removal of such work is impracticable or will create conditions which are dangerous or undesirable in the opinion of the Engineer, the Engineer shall have the right and authority to retain the work instead of requiring it to be removed and reconstructed, but he shall make such deductions therefor in the payment due the Contractor as may be just and reasonable.

SECTION 3 – CONTROL OF THE WORK.
3-6 THE CONTRACTOR’S REPRESENTATTIVE.

Add the following:

The Contractor shall provide the Engineer with the name, address, and business and home telephone numbers of the person responsible for the maintenance of barricades, traffic control signs, lights and other safety devices.
3-7 CONTRACT DOCUMENT.

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3-7.2 Precedence of Contract Documents.

Replace the entire subsection with the following:

If there is a conflict between any of the Contract Documents, the document highest in the order of precedence shall control. The order of precedence, from highest to lowest, shall be as follows:

1. Requirements of law, including the Code and Ordinances of the City of Hermosa Beach.

2. Permits from other agencies as may be required by law.

3. Permits from City of Hermosa Beach Departments as may be required by law or ordinance.

4. The Bid Proposal.

5. Addenda.

6. Special and Technical Provisions

7. Plans (Contract Drawings)

8. Contract

9. Instructions to Bidders

10. Notice Inviting Bids

11. Contractor’s Bid Forms

12. Standard Specifications for Public Works Construction

13. City of Hermosa Beach Standards and Specifications

14. Standard Drawings

15. Reference Documents.

Change orders, supplemental agreements, and approved revisions to Plans and Specifications will take precedence over documents listed above, except those listed as FIRST, SECOND, and THIRD. Detailed plans shall have precedence over general plans. 3-8 SUBMITTALS.
3-8.1 General.

Add the following:

The Contractor shall submit the following submittals within ten (10) days of notification of the City’s intent to award this Contract:
• Project Construction Schedule, sequence, and phase sequence plan • Copy of City Business License (Prime and Subcontractors) • 24 Hr. Emergency Phone Call List

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• Letters identifying site authorized Contractor’s representative or “Superintendent” and Contractor’s “Competent Person”
• Vehicular and Pedestrian Traffic Control Plan (paper and PDF) • Slurry mix design
• Crack seal material
• Latex material
• Thermoplastic paint for striping
• Others as requested by the Engineer
3-12 WORK SITE MAINTENANCE.
3-12.4 Storage of Equipment and Materials
3-12.4.2 Storage in Public Streets
Replace the first paragraph with the following:

Construction material, tools, and equipment shall not be stored in the street or public right of way at any time and must be removed by the Contractor at the end of each working day. 3-12.6 Water Pollution Control
3-12.6.1 General
Add the following:

A Storm Water Pollution Prevention Plan (SWPPP) is not required for the Work since the ground disturbance is less than 1 acre. However, the Contractor shall implement all required Best Management Practices in conformance with these Specifications and State requirements.

The Contractor shall furnish and operate a self- loading motor sweeper with spray nozzles at least once each working day to keep paved areas acceptably clean to the City whenever construction, including restoration, is incomplete.
3-13 COMPLETION, ACCEPTANCE, AND WARRANTY.
3-13.3 Warranty.

Add the following paragraph:

Manufacturer’s warranties shall not relieve the Contractor liability under these Specifications.

Such warranties only shall supplement the Contractor’s responsibility. The Engineer may, at his option, require a manufacturer’s warranty on any product offered for use.

Add the following subsection:

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3-13.4 Completion and Acceptance.

In addition to the guarantees as required in Section 2-4 of the Standard Specifications, the Faithful Performance Bond shall remain in full force and effect for a period of one year after acceptance of the work by the City to insure that defects, which appear within said period, will be repaired, replaced, or corrected by the Contractor, at its own cost and expense, to the satisfaction of the Engineer within thirty (30) days of written notice thereof by the City.

SECTION 5 - LEGAL RELATIONS AND RESPONSIBILITIES.
5-3 LABOR.

Add the following subsection:
5-3.6 Laws.

Each Bidder must submit with the Bid Proposal a fully executed Certificate of NonDiscrimination by Contractors. Bids will not be considered unless accompanied by the completed Certificate.

After the opening of bids and the determination of the low Bidder, said low Bidder shall submit to the Public Works Department, no later than 5:00 P.M. on the third working day following the bid opening, a completed “Fair Employment Practices Contractor Compliance Report”.

The Contractor shall comply with all applicable provisions of Sections 1776, 1777.5 and 1777.7 of the C a l i f o r n i a L a b o r Code. The Contractor shall be responsible for compliance with Section 1776 and shall insert a provision in all subcontracts requiring subcontractors to comply with said section.

The Contractor is prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Section 1777.1 or 1777.7 of the Labor Code. 5-4 INSURANCE.

Replace the entire subsection with the following:

The Contractor shall, at its expense, maintain in effect all times during the performance of work under the Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers licensed to sell insurance in the State of California and having a “A-“or higher rating in the latest edition of Best’s Insurance Guide, and shall be subject to approval by the City’s Risk Manager:

Workers’ Compensation and Employer’s Liability
• Workers’ Compensation – coverage as required by law
• Employer’s Liability – limits of at least $2,000,000 per occurrence Comprehensive General Liability
• General Liability - $2,000,000 per occurrence
• Combined Single Limit - $5,000,000

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Automobile Liability
• Combined Single Limit - $5,000,000 per accident for bodily injury and property damage All of the Contractor’s policies shall contain endorsement, providing written notice shall be given to the City at least 30 calendar days prior to termination, cancellation or reduction of coverage in the policy
The Bodily Injury and Property Damage Liability policies shall contain the following:

1. An endorsement extending coverage to the City as an insured, in the same manner as the named insured as respects liabilities arising out of the performance of any work under the Contract. Such insurance shall be primary insurance as respects the interest of the City, and any other insurance maintained by the City shall be excess and not contributing insurance with the insurance required hereunder.

2. “Severability of Interest” clause.

3. Elimination of any exclusion regarding loss or damage to property caused by explosion or resulting from collapse of buildings or structures or damage to property underground, commonly referred to by insurers as the “XCU” hazards.

4. Provision or endorsement stating that such insurance, subject to all of its other terms and conditions, applies to the liability assumed by the Contractor under the Contract.

Promptly on execution of the Contract, and prior to commencement of any work, the Contractor shall deliver to the City copies of all required policies and endorsements thereto on the forms supplied by the City.

The Contractor shall require and verify similar insurance on the part of its subcontractors.

The foregoing requirements as to the types, limits and City approval of insurance coverage to be maintained by the Contractor are not intended to and shall not in any manner limit or qualify the liabilities and obligation assumed by the Contractor under the Contract.

Any policy or policies of insurance that the Contractor or his Subcontractors elects to carry as insurance against loss or damage to their construction equipment and tools or other personal property used in fulfillment of this Contract shall include a provision waiving the insurer’s right of subrogation against the City.

The cost of all insurance shall be included in the Contractor’s bid. 5-7 SAFETY.

Add the following subsection:
5-7.9 Emergency Provisions.

Unusual conditions may arise on the work which will require that immediate and unusual provision be made to protect the public from danger or loss or damage to life and property, due directly or indirectly to the prosecution of the work, and it is part of the service required of the Contractor to make such provisions and to furnish such protection.

Whenever, in the opinion of the City, an emergency exists of which the City is aware and

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against which the Contractor has not taken sufficient precaution for the safety of the public or the protection of utilities or of adjacent structures or property which may be injured by the progress of construction; and whenever, in the opinion of the City, immediate action shall be considered necessary in order to protect public or private personnel or property interests, or prevent likely loss of human life or damage on account of the operations under the Contract, then in that event the City may provide suitable protection to said interests by causing such work to be done and material to be furnished, as in the opinion of the City may seem reasonable and necessary, all at the expense of the Contractor.

Add the following subsections:
5-8 LAWS TO BE OBSERVED.
5-8.1 Laws and Regulations.

The Contractor shall keep himself fully informed of all Federal and State laws, County and City ordinances and regulations which, in any manner, affect those engaged or employed on the work, the materials used in the work or the conduct of the work. If any discrepancy or inconsistency should be discovered in this Contract or in the Plans or Specifications herein referred to, in relation to any such law, ordinance or regulation, the Contractor shall forthwith report the same in writing to the Engineer. The Contractor shall, at all times, observe and comply with and shall cause all his agents and employees to observe and comply with all such applicable laws, ordinances and regulations in effect or which may become effective before completion of this Contract. He shall protect and indemnify the City and its officers and agents against any claim or liability arising from or based on the violations of any such laws, ordinances or regulations whether by himself or by his employees or his subcontractors or their employees.

Except as otherwise explicitly provided in these Specifications, all permits and licenses necessary to the prosecution of the work shall be secured by the Contractor at his own expense and he shall pay all taxes properly assessed against his equipment or property used or required in connection with the work.

All state laws, all county and city ordinances and regulations now imposed by competent authority and relating to any materials required to be furnished under these specifications and works required to be done hereunder, shall be deemed to be and hereby are made controlling and part of these specifications.
5-8.2 General.

The Contractor shall keep himself fully informed of all existing state and national laws and municipal ordinances and regulations which in any manner affect those engaged or employed in the work, or the materials used in the work or which in any way affect the conduct of the work and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same.
5-8.3 Eight-Hour Law.

Eight (8) hours labor constitutes a legal day's work. The Contractor shall forfeit as a penalty $25.00 (Twenty-five dollars) for each workman employed in the execution of the Contract by the Contractor or any subcontractor under him for each calendar day during which such workman is required or permitted to work more than eight (8) hours in any one calendar day and

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forty (40) hours in any one calendar week in violation of the provisions of the Labor Code and in particular, Section 1810 to Section 1815 thereof inclusive except that work performed by employees of Contractors in excess of eight (8) hours per day and forty (40) hours during any one week, shall be compensated at not less than one and one-half (1 1/2) times the basic rate of pay as provided in Section 1815.
5-8.4 Prevailing Rate of Per Diem Wages.

Pursuant to the provisions of Section 1773 of the Labor Code, the general prevailing wage rates in the County in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates. The Federal Minimum wage rates for this project as predetermined by the United States Secretary of labor are set forth herein by addenda and in copies that may be examined at the offices described above where project plans, special provisions, and proposal forms may be seen. Addenda to modify the federal minimum wage rates, if necessary, will be issued to holders. Future effective general prevailing wage rates which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates.

Attention is directed to the Federal minimum wage rate requirements in these Special Provisions.

If there is a difference between the minimum wage rates predetermined by the Secretary of labor and the general prevailing wage rates determined by the Director of the California Department of Industries Relations for similar classifications of labor, the Contractor and subcontractor shall pay not less than the higher wage rate. The City will not accept lower State wage rates not specifically included in the Federal minimum wage determination. This includes “helper” (or other classifications based on hours of experience) or any other classifications not appearing in the Federal wage rate determination. Where Federal wage determinations do not contain the State wage rate determination otherwise available for use by the Contractor and subcontractor, the Contractor and subcontractor shall pay not less than the Federal minimum wage rate which most closely approximates the duties of the employees in question.

The U.S. Department of Transportation (DOT) provides a toll-free “hotline” service to report bid rigging activities. Bid rigging activities can be reported Mondays through Fridays, between 8:00 a.m. and 5:00 p.m., eastern time, Telephone No. 1-800-424-9071. Anyone with knowledge of possible bid, Bidder collusion, or other fraudulent activities should use the “hotline” to report these activities. The “hotline” is part of the DOT’s continuing effort to identify and investigate highway construction Contract fraud and abuse and is operated under the direction of the DOT Inspector General. All information with be treated confidentially and caller anonymity will be respected.

The Contractor shall comply with Labor Code Section 1775. In accordance with said section, the Contractor shall forfeit as a penalty to the City $50.00 (fifty dollars) for each calendar day, or portion thereof, for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or by any subcontractor under him in violation of the provisions of the Labor Code and in particular Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to said Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor.

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5-8.5 Certified Payroll.

Pursuant to Section 1776 of the Labor Code, the Contractor and/or subcontractors shall submit weekly to the City for each week in which any Contract work is performed a certified copy of all payroll records. Should the Contractor fail to provide such payroll certificates, the City may withhold.
$1,000.00 for each weekly payroll certificate not received from payment due. 5-9 FAIR EMPLOYMENT PRACTICE COMMISSION CERTIFICATION.

The Contractor's attention is directed to the requirements in Section 12990 of the Government Code for nondiscrimination and compliance employment programs.

SECTION 6 – PROSECTION AND PROGRESS OF THE WORK.
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF THE
WORK.
6-1.1 Construction Schedule.

Add the following:

The Contractor’s proposed construction schedule shall be submitted to the Engineer within ten (10) days of notification of the City’s intent to award this Contract or at the pre-construction meeting, whichever occurs first. The schedule shall be supported by written statements from each supplier of materials or equipment indicating that all orders have been placed and acknowledged, and setting forth the dates that each item will be delivered.

In preparation of the construction schedule, the following items shall be considered:
• The City observes the following holidays, which shall be considered non-working days.

If the Contractor elects to work on any of the City holidays the Contractor shall be responsible for paying any associated inspection costs, including overtime and holiday premiums. Any work not completed and fully open to public traffic shall be maintained in a safe and delineated condition. Traffic control and safety devices shall be maintained at all times.
o New Year’s Day
o Martin Luther King Jr.’s Birthday
o Washington’s Birthday
o Cesar Chavez Day
o Memorial Day
o Juneteenth
o Independence Day
o Labor Day
o Veterans Day
o Thanksgiving
o Christmas Day
• The Contractor’s working hours shall be limited to the hours between 8:00 A.M. and

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5:00 P.M., Monday through Friday. Deviation from normal working hours will not be allowed unless written permission has been duly obtained beforehand from the office of the City Engineer. The Contractor shall provide adequate light for proper prosecution of the work, for the safety of the workmen and the public, and for proper inspection. • In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates including benefits, overhead and travel time. The service fees will be deducted from any amounts due to the Contractor.

Prior to issuing the Notice to Proceed, the Engineer will schedule a preconstruction meeting with the Contractor to review the proposed construction schedule and delivery dates, arrange utility coordination, discuss construction methods and clarify inspection procedures.

The names, addresses, and telephone numbers of the Contractor and subcontractors, or their representatives, shall be filed with the Public Works Manager and the County Sheriff’s Department or the City Police Department prior to beginning work.

The Contractor shall also notify the City of Hermosa Beach and the owners of all utilities and substructures not less than 72 hours prior to starting construction. 6-4.3 Payment for Delays.

To the furthest extent permitted by law, replace the entire subsection with the following:

In compliance with the provisions of California Public Contract Code § 7102, the Contractor will be compensated for damages incurred due to delays in completing the Work due solely to the fault of the City, where such delay is unreasonable under the circumstances and not contemplated by the parties. The Contractor and City agree that determining actual damages is impracticable and extremely difficult. As such, the Contractor shall be entitled to the appropriate time extension and to payment of liquidated damages in the sum of $1,200 per Day of delay in excess of the time specified for the Completion of the Work. Such amount shall constitute the only payment allowed and shall necessarily include all overhead (direct or indirect), all profit, all administrative costs, all bond costs, all labor, materials, equipment and rental costs, and any other costs, expenses and fees incurred or sustained as a result of such delay. The Contractor expressly agrees to be limited solely to the liquidated damages for all such delays as defined in this subsection. 6-9 LIQUIDATED DAMAGES.

Add the following:

The amount of liquidated damages is hereby amended to $1,500 for each consecutive calendar day.

Each duration for each street is subject to liquidated damages separately. If the contractor exceeds the durations based on approved schedule for each street, the contractor shall be charged liquidated damages for each calendar day of delay.

SECTION 7 – MEASUREMENT AND PAYMENT.

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7-3 PAYMENT.
7-3.2 Partial and Final Payment.

Replace the entire subsection with the following:

The closure date for periodic progress payments shall be the twenty-fifth day of each month.

Authorization to pay is commonly received on the tenth day of the following month.

However, payments will be withheld pending receipt of any outstanding reports required by the Contract Documents.

The final progress payment will not be released until the Contractor returns the control set of specifications and plans indicating the as-built conditions. 7-3.4 Mobilization.

Replace the entire subsection with the following:

Mobilization and demobilization shall include all site visits; preparation of all submittals; BMPs (NPDES); obtaining all permits, insurance, and bonds; video recording of the site existing conditions; moving onto the site all materials and equipment; set up of any temporary facilities and all necessary rental costs (e.g. sanitary facilities, parking, construction water, equipment and materials staging area, fencing); distribution of all notification materials; removal of same at completion of the work; site cleanup using all necessary equipment, including water trucks for dust control and sweeping trucks for thorough removal of debris; and other work as required to perform and complete the work.

Upon the Engineer’s approval and at any requested frequency, the Contractor shall distribute construction notices to affected residents and commercial establishments.

No material, equipment, or vehicles to be left overnight on sidewalks or streets. If a staging area is needed by the contractor, City facilities and grounds will not be available for use by the contractor.

A minimum of one week prior to the start of construction, the Contractor shall video record all areas where construction is to take place. Such video recordings shall be provided to the Engineer before construction commences. These video recordings shall serve as a record of the existing conditions for disputes arising from restoration and should therefore be taken along the line of construction and site access and staging areas at sufficient detail as necessary to clearly depict details of existing conditions. Video recordings shall document existing sidewalks, and adjacent conditions. The video recordingsshall be on two USB copies and given to the Engineer. All video recordings shall be indexed and catalogued in such a manner that each photographed area is readily identifiable and shall also indicate the date and time (hour, minutes, and seconds) on which the recording was made. The Contractor shall also video record any unusual conditions encountered during construction that are not already a matter of photographic record. In any areas where existing conditions cannot be determined by means of video recording, the area shall be restored as approvedbytheEngineeratContractor's expense. Allvideorecordingsshall become the property of the City.

Mobilization shall consist of preparatory work and operations including, but not limited to, those necessary for the movement of personnel, equipment, materials and incidentals to the project site

SP-16
necessary for work on the project and for all other work and operations which must be performed or costs incurred including bonds, insurance, construction permits and/or permit riders as may be required by law, and financing prior to beginning work on the various contract items on the project site.

Mobilization shall also include the cost, time and labor to move the necessary construction equipment to and from the job site, supervisory time on the job by the Contractor's personnel to keep the construction site in a safe condition and all other related work as required for all nonworking days during the course of construction. The contractor is responsible for securing an adequate storage site for equipment and materials.

Mobilization shall include any work shown on the plans, including removal and/or relocation of an item of work shown on construction documents, which has no corresponding bid item for said work. It shall also include removal of vegetation, removal and/or modifications to the existing planters, wall, fences, gates within the project area, on private properties and within the public right of way as shown on the construction documents. Full compensation relating to that work, including the furnishing of labor and materials, and the disposal of materials shall be included herein.

Mobilization shall include compliance with water quality and air quality laws; furnishing all water required for the construction work; protection of utilities, trees, fences, walls, landscaping, and other facilities; and the relocations as shown on the plans. All complaints received by the City associated with the construction alleging damage to private property and vehicles shall be responded to by the Contractor within one working day of notification. Failure to comply with this provision may result in a penalty of one hundred and fifty dollars ($250.00) per occurrence.

The Contractor shall have on the work site at all times, as its agent, a competent superintendent capable of reading and thoroughly understanding the plans, specifications, other related documents, and directions from the Engineer.

Contractor shall confine his operations and work area within the project area. No encroachment into private property will be permitted without the prior written consent of the property owner.

Obtaining this consent will be the responsibility and the costs of the Contractor. Material shown on the plans or designated in the Special Provisions which is to be used in the reconstructed work and which has been damaged or destroyed as a result of the Contractor’s operations shall be repaired or replaced at the option of the Engineer by the Contractor at the Contractor’s sole expense.

The Contractor shall provide personnel to keep the construction site in a safe condition at all times, including non-working hours. Mobilization shall include scheduling and phasing of the work per the requirements of the City. The Contractor shall coordinate all construction activities with the City.

The Contractor shall comply with the requirements specified by each license or permit.

Compensation also includes furnishing a crew to pothole at the discretion of the Engineer. Progress payments for this item shall be paid in accordance with the completion percentage of the project and shall include the costs of such mobilization and administration for the entire contract period. 7-3.5 Contract Unit Prices.

SP-17

7.3.5.1 General
Add the following paragraph:

Unit price adjustments shall not be allowed for fluctuations in market conditions. The Contractor warrants that the bid price accounts for all potential contingencies, including volatile fuel and petroleum-based product costs, raw material index changes, material shortages, supply chain disruptions, or labor rate increases. No requests for unit price escalation will be considered.
7-3.9 Work Performed Without Direct Payment.

Tools and materials of any class for which no price is specified in the Proposal, it shall be understood that such work, equipment, labor, tools, and materials shall be provided without extra charge, allowance, or direct payment of any kind. The cost of performing such work or furnishing such equipment, labor, tools, and materials shall be included in the unit bid prices in the Proposal and no additional compensation will be paid therefor. 7-4 PAYMENT FOR EXTRA WORK
7-4.2 Basis for Establishing Costs.
7-4.2.1 Labor.

Replace the entire subsection with the following:

The costs of labor will be the actual cost for wages of workers performing the extra work at the time the extra work is done, plus the employer payments of payroll taxes, health and welfare, pension, vacation, apprenticeship funds, and other direct costs, resulting from Federal, State, or local laws, as well as assessments or benefits required by collective bargaining agreements. 7-4.2.3 Tools and Equipment Rental.

Add the following:

Equipment rental rate shall be determined using the rates listed in the latest edition of California Department of Transportation (Caltrans) publication, Labor Surcharge and Equipment Rental Rates, effective on the date the work is performed, regardless of equipment ownership. 7-4.3 Markup
7-4.3.1 Work by the Contractor.

Replace the entire subsection with the following:

An allowance for overhead and profit shall be added to the Contractor’s costs and shall constitute the full and complete markup for all overhead and profit on extra work performed by the Contractor. The Contractor shall also be compensated for the actual increase in the Contractor’s bond premium caused by the extra work. The markup shall be:
a. Labor – 20%
b. Materials – 15%
c. Tool and Equipment Rental – 15%
d. Other Items – 15%

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7-4.3.2 Work by a Subcontractor.

When any of the extra work is performed by a subcontractor, the markup shall be applied to the subcontractor’s costs. An allowance for the Contractor’s overhead and profit shall be added to the sum of the subcontractor’s costs and markup and shall constitute the full and complete markup for all overhead and profit for the Contractor on work by the subcontractor. For Contractor markup of subcontractor’s costs, the allowance shall be 10% on the first $2,000 or portion thereof and 5% on costs in excess of $2,000.
7-6 PAYMENT FOR PROJECT BID ITEMS.

Item No. 1 Mobilization and Demobilization (5% Max. of Total Bid Schedule Cost)
Refer to Technical Specifications Section 7-3.4
Payment for MOBILIZATION AND DEMOBILIZATION (5% MAX. OF TOTAL BID SCHEDULE COST) shall be made at the Contract lump sum unit price, and shall include furnishing all labor, materials, tools, equipment, transportation, NPDES compliance, preconstruction field video files, construction notice distribution as directed by the engineer and incidentals for performing all work involved in this section, complete and in place, as shown in the Plans and in accordance with the Contract Documents. The total cost of mobilization and demobilization shall not exceed five (5) percent of the total bid price. Any other costs of work not directly attributed to any specific bid item shall be considered included in mobilization.

Item No. 2 Traffic Control
Refer to Technical Specifications Section 600, 601
Payment for TRAFFIC CONTROL shall be made at the Contract lump sum unit price, and shall include, but not be limited to, furnishing all labor, materials, tools, equipment, transportation, traffic control devices, traffic control plans and incidentals for performing all work involved in this section, complete and in place, as shown in the Plans and in accordance with the Contract Documents. Should the Engineer require any modifications to the traffic control, such changes shall be implemented at no additional cost to the City.

Item No. 3 Type II Slurry Seal with 2.5% Latex
Refer to Technical Specifications Section 200, 302, 400 Payment for TYPE II SLURRY SEAL WITH 2.5% LATEX shall be made at the Contract unit price per tons, and shall include, but not be limited to, furnishing all labor, materials, tools, equipment, transportation, protecting, street cleaning using a mechanical sweeping truck and restoring existing survey monuments and utility covers, and incidentals for performing all work involved in this section, complete and in place, as shown in the Plans and in accordance with the Contract Documents.

Item No. 4 Crack Seal, including Pothole Repair on Slurry Seal Streets Refer to Technical Specifications Section 302
Payment for CRACK SEAL INCLUDING POTHOLE REPAIR ON SLURRY SEAL STREETS shall be shall be made at the Contract lump sum unit price, and shall include, but not be limited

SP-19
to, furnishing all labor, materials, tools, equipment, transportation, crack cleaning and drying, pothole patching, and incidentals for performing all work involved in this section, complete and in place, as shown in the Plans and in accordance with the Contract Documents.

Item No. 5 Crack Seal, including Pothole Repair on Hermosa Ave Refer to Technical Specifications Section 302
Payment for CRACK SEAL INCLUDING POTHOLE PATCH ON HERMOSA AVE. shall be made at the Contract lump sum unit price, and shall include, but not be limited to, furnishing all labor, materials, tools, equipment, transportation, crack cleaning and drying, pothole patching, and incidentals for performing all work involved in this section, complete and in place, as shown in the Plans and in accordance with the Contract Documents.

Item No. 6 Striping and Signage
Refer to Technical Specifications Section 214, 314
Payment for STRIPING AND SINGNAGE shall be made at the Contract lump sum unit price, and shall include, but not be limited to, furnishing all labor, materials, tools, equipment, transportation, removal of existing thermoplastic and paint striping, markings, and markers, installation of new thermoplastic striping, curb paint refreshing, and incidentals for performing all work involved in this section, complete and in place, as shown in the Plans and in accordance with the Contract Documents.

Item No. 7 Crack Seal, including Pothole Repair on Hermosa Ave Refer to Technical Specifications Section 200, 302, 400 Payment for CLARK FIELD-TYPE II SLURRY SEAL W/ 2.5% LATEX AND CRAC SEAL INCLUDING POTHOLE REPAIR shall be made at the Contract lump sum unit price, and shall include, but not be limited to, furnishing all labor, materials, tools, equipment, transportation, crack cleaning and drying, pothole patching, protecting, street cleaning using a mechanical sweeping truck and restoring existing survey monuments and utility covers, 12” minimum crack seal to provide a leveled transition at permeable gutters(6” to 9” wide settled strip) and incidentals for performing all work involved in this section, complete and in place, as shown in the Plans and in accordance with the Contract Documents.

SP-20
PART 2 – CONSTRUCTION MATERIALS
SECTION 200 – ROCK MATERIALS.
200-1 ROCK PRODUCTS.
200-1.7 Aggregate for Slurry Seal Surfacing.

Add the following paragraph:

Slurry seal shall be quick-set Type II emulsified asphalt slurry (EAS), with addition of 2.5% latex.

SECTION 214 – TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS AND PAVEMENT MARKERS.
214-4 PAINT FOR STRIPING AND MARKINGS
214-4.1 General.

Temporary striping shall be Rapid Dry paint. Final striping, markings, and legends shall be reflectorized thermoplastic, unless noted otherwise.

Contractor shall not proceed with the painting of any pavement striping, markings and/or legends until after the engineer has inspected and approved the required “Cat-Tracking” and has authorized the contractor to proceed.
214-6 PAVEMENT MARKERS
All pavement markers shall comply with Section 85 of the State of California Standard Specifications.
214-6.3 Non-Reflective Pavement Markers
214-6.3.1 General.

All new non-reflective pavement marker Types A and AY shall be ceramic. 214-6.4 Retroreflective Pavement Markers
214-6.4.1 General.

All retroreflective pavement markers shall be 3M Series 290 with glass-covered faces or approved equal.

SP-21
PART 3 – CONSTRUCTION METHODS
SECTION 300 – EARTHWORK.
300-1 CLEARING AND GRUBBING.
300-1.4 Payment.

Replace the entire subsection with the following:

There shall be no separate payment for clearing and grubbing; all costs thereto shall be considered included in the Contract unit prices for various items of work for which clearing and grubbing is required.

SECTION 302 – ROADWAY SURFACING
302-4 SLURRY SEAL SURFACING.
302-4.1 General.

Add the following:

Prior to slurry application, the Contractor shall perform the following preparation work in all project areas, unless otherwise specified:
- Remove all existing pavement striping, marking, legends and raised pavement makers per section 314 in these special provision
- Crack Sealing per section 302-15 in these special provision - Protect all manhole covers, drain inlet covers, survey monuments per section 400 and all other utility covers from slurry seal operations by applying a sheet of plastic, cut to fit or placing a plastic bag over the exposed facilities or other methods approved by the engineer. All traces of plastic, residual emulsion and slurry shall be removed from all utility covers and survey monuments as soon as possible, after the application of slurry and/or prior to final acceptance of the project.
- Clean all surfaces designated for slurry seal by removing debris, vegetation, and organic matter. Remove all standing water and use a mechanical sweeping truck to clear loose rocks and material from the project area.

The Contractor shall always have two fully operational mixers for use at the project site at all times.
302-4.3 Emulsion-Aggregate Slurry (EAS).
302-4.3.1. General. Replace with the following:

Slurry seal shall be a mixture of polymer modified cationic quick-set Type II emulsified asphalt slurry (EAS), with addition of 2.5% latex.

SP-22
The Contractor shall supply the Engineer with licensed weighmaster’s certificates of weight for all aggregates delivered to the job during the course of each day. Aggregate so certified as being delivered for use in the contract shall be used only in the slurry mixture, or when approved by the Engineer and at no cost to the Agency, may be spread over freshly applied slurry to prevent tracking or damage to the slurry as required in the Standard Specifications. 302-4.3.2 Materials.
302-4.3.2.1 Aggregate. Replace with following:

Aggregate shall be Type II conforming to 200-1.7.
302-4.3.2.2 Emulsified Asphalt. Delete the first sentence of the first paragraph and replace with the following:

Emulsified asphalt slurry shall be cationic quick-set emulsified asphalt as specified in standard specification section 203-5.4, with the addition of 2.5% latex. Latex shall be Ultra pave 65K latex (compatible with the type of emulsified asphalt to be used in this project) or approved equal.

Latex emulsion shall be added to emulsified asphalt at the asphalt plant.

The contractor shall provide a manufacturer’s certification or job mix formular ticket at the time of delivery, stating that the minimum required percentage of latex has been added. 302-4.3.2.3 Water. Add the following:

Water shall be potable and compatible with the other ingredients of the slurry. 302-4.3.2.5 Set Control Agents.

Replace the second paragraph with the following,
The accelerator or retarder for quick-set emulsion and the asphalt modifier shall be a type approved by the engineer. The amount of retarder and asphalt modifier to be included in the quick-set EAS shall be that amount necessary to ensure that the applied slurry can support vehicular traffic within 60 minutes after the completion of application.

Add the following section:
302-4.3.4. Payment.

Payment for Type II slurry seal with 2.5% latex shall be measured by the combined weight of ton of emulsified asphalt. The contractor shall provide the licensed weighmaster’s certificates for tonnage of the aggregate, emulsion and required additives. Weighmaster’s certificates for deliveries that are not verified by the Engineer shall be rejected.

Areas shown in this special provision (Plan sheet# 2) are based on estimated measurements of the project areas and are approximations only. The areas shall be converted to weight per the conversion rates presented in Table 302-4.8.2.2 in the Standard Specifications. If the application aggregate rate falls below the specified minimum, the Contractor shall apply additional slurry seal to the nonconforming areas at no extra cost, as directed by the engineer. If the rate exceeds the specified maximum, payment quantity will be capped at the maximum rate.

SP-23
Payment for Type II slurry seal with 2.5% latex application shall include, but not be limited to, full compensation for furnishing all labor, materials, tools, equipment, transportation, all surface preparations: sweeping of all work areas before and after slurry seal application; all weed and debris removal; protection of manholes, valve covers, drop inlets, speed humps, survey monuments and other service entrances and site clean-up.

Add the following subsections:
302-15 CRACK SEALING.

Crack seal shall comply with Section 37-6 CRACK TREATEMTNS of the Caltrans 2024 Standard Specifications and these special provisions.

Crack seal limit shall coincide with slurry seal limits except Hermosa Avenue. On Hermosa Avenue, from Herondo Steet to 10th Steet, work shall be Crack Sealing only. 37-6.01 General
37-6.02 Materials
Add the following:

An acceptable alternate crack sealant is Crafco PolyFlex III or an approved equivalent.

The Contractor shall submit the manufacturer’s product data sheet to the Engineer for approval prior to the start of work.
37-6.03 Construction
Delete the first paragraph and replace with the following:

Pavement cracks ranging from 1/8 inch to 1 inch shall be sealed. Cracks greater than 1 inch in width and potholes shall be patched using D2 PG 64-10 mix asphalt.

Delete the fourth paragraph and replace with the following:

Prior to crack sealing operation, all cracks must be cleaned. This includes the removal of vegetation, loose aggregate, dirt, moisture and organic materials. Cleaning should be performed using air blasting at a minimum pressure of 97 psi with a flow rate of 2.5 cfs.

If cracks require drying, hot air lance should be used, delivering a minimum air stream velocity of 2,000 ft/sec. and a heated air temperature of 2,500° F before the application of crack sealant. 37-6.04 Payment
Replace with the following:

Payment for crack sealing shall be per the Contract unit price per lump sum, specified limits of work per plans, and shall include, but not be limited to, all labor, materials, tools, equipment, transportation, and incidentals for performing all work involved as specified in the specifications and in this special provisions.

SP-24
SECTION 314 – TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND

PAVEMENT MARKERS
314-2 REMOVAL OF TRAFFIC STRIPING AND CURB AND PAVEMENT MARKINGS.
314-2.1 General.

Replace the first paragraph with the following:

Prior to slurry seal application, all raised pavement markers shall be removed and striping and markings shall be removed by wet sandblasting and all sand shall be removed without delay as the sandblasting operation progresses within the limits of work. The Contractor shall remove and replace any new construction work that has been altered by graffiti markings and blemishes at no additional cost to the City. Temporary painted striping shall be placed within 24 hours of removal.

Stop bars and crosswalks shall not remain unpainted overnight.

All existing raised pavement markers, pavement striping, markings and legends not within the work limits, but in close proximity, shall either be protected from the work or restored in-kind to the satisfaction of the Engineer with no additional cost. 314-2.3 Payment
There shall be no separate payment for removal of pavement striping, markings and legend and raised pavement makers; all costs thereto shall be considered included in the Contract unit prices for the items of Striping and Signage for which clearing and grubbing is required.

SP-25
PART 4 – EXISTING IMPROVEMENTS
SECTION 400 – PROTECTION AND RESTORATION.

Add the following subsections:
400-2 PERMANENT SURVEY MARKERS.

Add the following after the first paragraph:

The Contractor shall be responsible to protect existing survey monuments in place by installing a suitable temporary removable covering. After construction, the covering shall be removed, and the monument shall be verified.

If existing survey monuments are removed or otherwise disturbed during the course of work, the Contractor shall restore the affected survey monuments at his sole expense. The Contractor’s California Licensed Surveyor shall file the required Corner Record or Record of Survey with the County Surveyor upon monument restoration.

Monuments and centerline ties shall be tied out and reset in accordance with Section 8771 (Land Surveyors Act) of the Business and Professions Code of the State of California.

Existing street centerline ties and property corner monuments are to be preserved. The Contractor shall be responsible for the cost of restoring all survey ties and/or monuments damaged by the Work.
400-3 PAYMENT.

Replace the last sentence with the following:

Permanent survey monuments or ties shall be restored by the Contractor at its own expense.

SP-26
PART 6 – TEMPORARY TRAFFIC CONTROL
SECTION 600 – ACCESS.
600-1 GENERAL.

Add the following:

Access to street intersections, public and private parking lots, commercial businesses, residences, and other public and private properties shall be maintained at alltimes.At least 72 hoursin advance of commencing any work that may affect the access to private properties, the Contractor shall provide construction notices to adjacent residential properties, and commercial establishments.

The Construction Notice template (attached on “Exhibit C Construction Notice Template”) shall be modified by the Contractor and sent to the engineer for review and approval. Upon the Engineer’s approval and at any requested frequency, the Contractor shall distribute construction notices to affected residents and commercial establishments. Vehicular access to and from commercial and residentialdriveways and parking lotsshall bemaintained at all times, except when performing items of work which cannot be accomplished without access restriction.

When access must be restricted, as determined by the Engineer, it shall occur only for the time period required to accomplish the particular item of work.

Modifications to traffic control shall be performed to correct any deficiencies in traffic flow (vehicular, bicycle, pedestrian, etc.) as deemed necessary by the Engineer or Public Works Inspector. All traffic lanes shall be open for public use on the days and at the times specified below:

1. Saturdays, Sundays, and legal holidays: from 12:00 a.m. to 11:59 p.m., except as agreed to in writing by the Engineer

2. Fridays and any day preceding a legal holiday: from 5:00 a.m. to 11:59 p.m., except as agreed to in writing by the Engineer

3. All days not covered in 1 and 2 above: 7:00 a.m. to 8:30 a.m. and 4:00 p.m. to 6:00 p.m., except as agreed to in writing by the Engineer

4. Non-construction hours: all hours when the Contractor's employees are not physically present at the construction site actively performing Contract work.

5. In the vicinity of any Elementary or Middle School, the Contractorshall determine arrival and departure times of said school and shall provide for adequate traffic control for any school age pedestrian and/or bicycle routes to the school during the arrival and departure periods. The submittal of traffic control plans shall include arrival and departure times for each school. At no time will traffic control be allowed in the immediate vicinity so as to cause a hazard to a school pedestriancrosswalkduringarrival anddeparture timeperiods.

On those days and hours when closure of traffic lanes is not prohibited under the provisions of the preceding subparagraph A, no more than one lane may be closed at any time during construction hours. During any lane closure, Type IIflashing arrow boardsshall be used in accordance with the most recent Edition of the Manual on Uniform Traffic Control Devices (MUTCD), the California Supplement to the MUTCD hereinafter referred as CAMUTCD issued by the State of California.

SP-27
SECTION 601 – TEMPORARY TRAFFIC CONTROL FOR CONSTRUCTION AND MAINTENANCE WORK ZONES.
601-1 GENERAL.

Replace the first paragraph with the following:

All work required formaintaining and controlling traffic shall conform to the most recent Edition of the Manual on Uniform Traffic Control Devices (MUTCD), the California Supplement to the MUTCD hereinafter referred as CAMUTCD issued by the State of California, Department of Transportation (Caltrans), and the "Work Area Traffic Control Handbook," published by Building News, Inc.

The Contractor shall be responsible for preparation and submittal of traffic control plans signed and sealed by a registered civil or traffic engineer for review by the City. The traffic control plans shall include the proposed sequence of work, detour details as needed in the vicinity of work during which time work is restricted.

Add the following:

All construction work and traffic control shall be scheduled and constructed to provide for a minimum of inconvenience and a maximum of safety to the public vehicular, bicycle and pedestrian traffic.

The Contractor shall be responsible for the protection of vehicular, bicycle and pedestrian traffic until the work called for in the Plans, the Standard Specifications, and Special Provisions have been accepted by the Engineer.

The Contractor shall notify the Engineer of intent to begin work following notice to proceed before work is to begin. The Contractor shall cooperate with the Engineer relative to handling traffic through the area and shall make all arrangements relative to keeping the working area clear of parked vehicles.

Contractor's equipment and personal vehicles ofthe Contractor's employees shall not be parked on the traveled way nor on any section where traffic is restricted at any time.

During any period when two-way traffic is not provided, as approved by the engineer, the Contractor shall employ flaggers to control traffic through the construction zone.

The Contractor shall notify the Engineer of any operation that will affect two-way flow of traffic more than five minutes for every half hour of working time, at least two working days in advance of such operation. Submitted traffic control plans must be signed/stamped by a licensed Traffic Engineer.

If the Contractor fails to maintain and control traffic at any time during the construction period such that the safety to public vehicular, bicycle and/or pedestrian traffic is compromised in any way in the opinion of the Engineer or the City Police Department, the City will require the Contractor to stop work and open all traffic lanes, or immediately modify the traffic control plan, subject to approval by the City, to ensure that the unsafe situation is corrected. If, due to the nature of the work, it is impossible to open all traffic lanes, or the Contractor is unable to immediately modify the traffic control plan to restore safe and adequate traffic control, the City may mobilize

SP-28
emergency forces to re-establish adequate and safe traffic control. The emergency forces may include Police Department, Maintenance Services Division, Engineering Division,Contractors or consultants hired by the City or other personnel asrequired to re-establish adequate and safe traffic control.

The Contractor shall pay for the full and complete time and material cost for any emergency response by City forces and firms hired by the City as described herein. This paymentshall be in addition to the liquidated damages provided for in Section 6-9 of these specifications. Contractor agrees to pay such costs as provided for in this paragraph, and in case the same are not paid, Contractor agreesthat City may deduct the amount ofsuch costsfrom any money that is due or that may be due the Contractor under the Contract. The Contractor shall not be entitled to any delay claims for work stopped by the City in order to correct an unsafe traffic condition, regardless of whether traffic control was set up in accordance with an approved traffic control plan. 601-3.5 Signs and Signage.
601-3.5.1 General.

Replace the entire subsection with the following:

Signs shall conform to the most recent Edition of the Manual on Uniform Traffic Control Devices (MUTCD), the California Supplement to the MUTCD hereinafter referred as CAMUTCD issued by the State of California, Department of Transportation (Caltrans), and the "Work Area Traffic Control Handbook," published by Building News, Inc. Each sign shall consist of a base, standard or framework, and a sign panel. Sign units shall be capable of being delivered to the work site and placed into immediate operation.

Signs shall include all temporary signs required for the direction of traffic through or around the work site. Sign placement shall conform to the documents listed above and the Traffic Control Plan.

Advance warning signs shall be provided with orange warning flags in advance of temporary stop signs. Temporary stop signs are required any time a traffic signal is dark. Temporary stop signs shall be mounted at 7 feet high.

The Contractor shall post standard "NO PARKING" construction zone signs 72 hours prior to construction, not more than 50 feet apart within the work area, showing the date and time of construction. “NO PARKING” signs are to have the language “By order of the H.B.P.D. 318- 0360 CVC 22658 / HBMC 10.32.220 & 10.12.040” on the signs. Signs can be obtained from the City.

SP-29
601-3.6 Channelizing Devices.
601-3.6.1 General.

Add the following:

Channeling devices shall be spaced as necessary for proper delineation; however, in no case shall the spacing between portable delineators exceed 25 feet on tangents or 10 feet on curves.

Fluorescent traffic cones shall be new or reconditioned, and of good commercial quality flexible material suitable for the purpose intended. The outer section of the portion above the base of the cone shall be a highly pigmented fluorescent orange polyvinyl compound.The overall height ofthe cone shall be at least 28 inches. The base shall be of sufficient weight and size orshall be anchored in a mannersuch that the traffic cone will remain in an upright position.

The fluorescent traffic cones shall be spaced as necessary for proper delineation; however, in no case shall the spacing between fluorescent traffic cones exceed 25 feet on tangents or 10 feet on curves.

Only one type of channelizing device shall be used at any one time.

Channelizing devicesshall be placed at all locationsshown on theTraffic Control Plan and at such locations as directed by the Engineer.

Channelizing devices shall be left in place at their designated locations, maintained,repaired, and replaced asrequired untiltheirremovalis approved by the Engineer.

If the channelizing devices are damaged, or are not in an upright position, for any reason, said devices shall immediately be replaced, or restored to their original locationsin an upright position, by theContractor, 24 hours per day, 7 days per week for as long as required by the City.

Payment for temporary traffic channelizing devices shall be made per the Contract bid price for TRAFFIC CONTROL on a lump sum basis and shall include furnishing all labor, materials, tools, equipment, transportation, and incidentals for performing all work involved in this section, complete and in place, as shown in the Plans and in accordance with the Contract Documents.

Should the Engineer require any modifications to the traffic control, such changes shall be implemented at no additional cost to the City.
601-3.7 Traffic Sign Enhancement Devices
601-3.7.5 Portable Changeable Message Signs (PCMS)
Add the following paragraph
Prior to the construction, a minimum of two portable changeable message boards, and other necessary safety measures, shall be provided for the protection of the motoring public within the construction zone, minimum one (1) week in advance. The specific locations and directional placement of the message boards shall be determined by the City Engineer, with the flexibility for relocation as needed to address changes in construction zones or traffic conditions throughout the project.
601-3.7.9 PAYMENT.

SP-30
Replace as follows,
Payment for PCMS, flashing arrow signs, flags, flaggers, warning lights and devices and any flashing directional bars will be made per the Contract lump sum price for item, Traffic Control, and shall include full compensation for furnishing all labor, materials, tools, equipment, transportation, and incidentals for performing all work involved in this section, complete and in place, as shown in the Plans and in accordance with the Contract Documents.

SP-31
Add the following sections,
PART 9 – SPECIFIC CONDITIONS
SECTION 900 – CONSTRUCTION MANAGEMENT.
900-2 Procore Software
The contractor shall use the Procore construction management software (with account for the project made available by the City at no additional cost) for various construction management activities related to the project including but not limited to submission of schedules, project material submittals, and RFIs. Project documents, including plans and specifications, will also be made available on Procore for the contractor’s use for the duration of the project.

SP-32
EXHIBIT “A” – SCHEDULE OF PERFORMANCE
CIP No. 107
Citywide Slurry Seal Project, 2026
SECTION 1. BEGINNING OF WORK, TIME OF COMPLETION

1. Attention is directed to the provisions of Section 6-1 ("Construction Schedule and Commencement of the Work"), Section 6-1.1 ("Construction Schedule"), and Section 6-9 ("Liquidated Damages"), of the State Specifications, and these Provisions.

2. The Contractor shall complete work within 35 working days after receiving the "Notice to Proceed".

3. The Contractor and its securities will pay the sum of one thousand two hundred dollars ($1,200) as liquidated damages for each consecutive calendar day of delay in the performance of the work in this agreement and as shown on the plans.

SP-33
EXHIBIT “B” – SOLID WASTE REPORTING
CIP No. 107
Citywide Slurry Seal Project, 2026

SOLID WASTE REPORTING
Pursuant to the California Integrated Solid Waste Management Act of 1989, the City is required to report the amount of solid waste generated within the City and the disposal of that waste with the ultimate required goal of being a reduction of at least 50% in the amount of solid waste being disposed in landfills. To permit the City to comply with this State law, the Contractor is required to complete the Solid Waste Report form, a copy of which is included in these special provisions.

The report includes a summary of the solid waste generated by the project, a summary of solid waste disposed of at class III landfills and a summary of solid waste diverted form disposal through recycling and re-use. The Contractor may use a self-generated report format that includes all of the information included on the City form.

The report shall be filed with the City after project completion and prior to final payment. If the project time span includes more than one calendar year, a separate report is required for the solid waste in each calendar year. A report for a calendar year that does not coincide with project completion shall be filed with the City on or before January 31st.

Supporting documents to be submitted with the report shall include legible copies of weigh tickets, receipts, or invoices that specifically identify the job site location that generated the waste materials. If materials are taken to a location where weigh tickets, receipts, or invoices are not available, the Contractor shall provide the documentation on its own company letterhead.

The Contractor is encouraged to divert solid waste from disposal at landfills through recycling and re-use when possible while maintaining compliance with all other Contract specifications and special provisions.

SP-34

SP-35
EXHIBIT “C” – CONSTRUCTION NOTICE TEMPLATE

COMPANY LETTERHEAD

NOTICE OF WORK/CONSTRUCTION
Name of Project Date of Notice
Dear Residents and Businesses (if applicable):

Provide a brief description of the work that is to be performed. Four to five sentences should suffice.

What: Provide a brief description of what
is happening. One sentence should suffice.

Start/Duration: When is the project
expected to start and how long is it
anticipated to take for it to be completed?
If there are different phases, indicate the
estimated time.

What to Expect: Will there be noise? Will
there be flaggers directing traffic? Will
residents have access or will it be a full
closure? Will parking be temporarily
blocked? Include enough details.

Equipment in Use: What kind of
equipment will be seen?
Working Hours: What are the working
hours and days?
Contact Information
Always include contact information for residents and business owners in case they have questions or concerns.

We apologize for any inconvenience and thank you for your patience. Sincerely, Contractor Name
Map detailing what
streets will be closed.

SP-36
EXHIBIT “D” – TRUCK ROUTES

SP-37
EXHIBIT “E” – TRASH PICK-UP SCHEDULE

SP-38
EXHIBIT “F” – STREET SWEEPING SCHEDULE

City of Hermosa Beach | Page 1 of 5
Meeting Date: June 9, 2026
Staff Report No. 26-PW-016
Honorable Mayor and Members of the Hermosa Beach City Council

AWARD OF PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL

ENVIRONMENTAL MONITORING AND TESTING SERVICES
(Public Works Director Joe SanClemente)
Recommended Action:

Staff recommends City Council:

1. Award a contract for on-call environmental monitoring and testing services to AESCO, Inc. at a not-to-exceed amount of $200,000 for a term of five years ending June 9, 2031 (Attachment 1);

2. Award a contract for on-call environmental monitoring and testing services to Panacea, Inc. at a not-to-exceed amount of $200,000 for a term of five years ending June 9, 2031 (Attachment 2); and

3. Authorize the City Manager to execute the proposed agreements, and approve minor modifications if necessary, with the City Clerk attesting the proposed agreements and subject to approval by the City Attorney.

Executive Summary:

The City of Hermosa Beach engages qualified environmental monitoring and testing firms to assist the Public Works Department with advancing the Capital Improvement Program (CIP) and other as-needed facility projects that support ongoing operations, maintenance, and modernization of City-owned facilities. Following a competitive Request for Qualifications (RFQ) process, staff recommends the City Council award professional services agreements to AESCO, Inc., and Panacea, Inc., for on-call environmental monitoring and testing at an amount not to exceed $200,000 each for a term of 5 years.

Background:

The City’s Public Works Department relies on professional environmental monitoring and testing services to support CIP delivery, maintenance projects, facility upgrades, modernization efforts, and other projects requiring testing, monitoring, and addressing environmental hazards.

On-call services may include testing for lead, asbestos, and mold, and monitoring of abatement and remediation of contaminants and hazardous materials. Prior agreements

City of Hermosa Beach | Page 2 of 5
for on-call environmental monitoring and testing services have either expired or are reaching the end of their term.

Public Works staff collaborated on the development of a Request for Qualifications (RFQ) to meet the needs of the City and community. The RFQ approach, which includes a formal competitive advertisement process, provides the City with a list of pre-qualified professionals to serve on the “bench” for the coming five years without the need to go out for a separate request for proposals (RFP) each time a routine service is needed. For this solicitation, staff is recommending contracts be awarded to the top two ranked firms. As work is identified, the City will solicit proposals from one, or more, of the selected on-call firms. The designated Consultant(s) shall then provide a proposed scope of work, fee estimate (per the agreed upon rates), and a schedule per each task order issued by the City. A task order will then be negotiated and executed between the City and the selected firm. The basis of compensation will be agreed upon by both the Consultant and City before work begins. The selected consultant would serve as an extension of City staff and will provide a variety of support functions related to environmental services for the Public Works Department. The RFQ approach improves efficiency and expedites commencement of work and project delivery. Award of a contract does not guarantee that a consultant will be requested to submit a proposal for a task order request or be assigned any work.

Discussion:

On February 23, 2026, the City issued a Request for Qualifications (RFQ) 26-002 (Attachment 3) inviting experienced and highly qualified firms to submit a statement of qualification (SOQ) through a competitive process. The RFQ was advertised on the city’s online bidding platform, Planet Bids.

On March 19, 2026, a total of nine (9) proposals were received in response to the RFQ.

The proposing firms are listed below in alphabetical order:

1. AESCO, Inc.

2. Ambient Environmental, Inc.

3. Charles Taylor Environmental Technical Services

4. Converse Consultants

5. Geocon

6. Ninyo & Moore Geotechnical & Environmental Sciences Consultants

7. Panacea, Inc.

8. Partner Assessment Corporation

9. TRC
The proposals were independently evaluated in detail by a staff review panel and scored based on the following weighted criteria:

City of Hermosa Beach | Page 3 of 5
 Approach and Methods (40 percent)
o Demonstration of the Consultant’s ability to be responsive to the City’s needs and provide a high level of customer service.
o Evidence of the Consultant’s ability to successfully deliver project tasks and deliverables within the identified project budget and with minimized cost overruns.
o Evidence of the Consultant’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment.
o Demonstration of the Consultant’s commitment to accurate and superior work products and services as detailed in the project management plan. o A well thought-out and tailored approach to as-needed work that responds to the City’s particular issues and needs.
o Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increase performance capabilities.
 Relevant Experience and Expertise (40 percent)
o The Consultant’s ability to dedicate a strong contract manager, knowledgeable of the needs of a Public Works Department, that will serve as a single point of contact for the duration of the project. o Recent experience providing similar services for other jurisdictions. o Familiarity and experience with applicable industry standards and any relevant federal, state, and local requirements.
o The depth and appropriateness of experience of individual members of the technical team as they relate to technical tasks typically called for on municipal projects.
o The team’s experience and ability to clearly communicate technical concepts and terminology with the community.
 Administration (20 percent)
o The extent and nature of any proposed amendments to the City’s Professional Services Agreement.
o Billing rates and ability to comply with billing requirements.

Following a comprehensive review of the statements of qualifications, staff recommends award of contracts to the two highest-ranking firms based on the weighted selection criteria:

City of Hermosa Beach | Page 4 of 5
Consultant Rankings
Ranking Company
1 AESCO, Inc. (Attachment 1)
2 Panacea, Inc. (Attachment 2)
3 Partner Assessment Corporation
4 Converse Consultants
5 Charles Taylor Environmental Technical
Services
6 Ninyo & Moore Geotechnical &
Environmental Sciences Consultants
7 Geocon
8 TRC
9 Ambient Environmental, Inc.

These two environmental monitoring and testing firms exhibited the greatest understanding of the City’s needs and ability to provide on-call environmental monitoring and testing services while ensuring the highest quality.

If approved, on-call environmental monitoring and testing services will commence immediately upon contract execution. Each agreement will have a not-to-exceed amount of $200,000, a five-year term ending June 9, 2031. These agreements do not guarantee any specific amount of work but provide flexibility to the City in assigning tasks as needed.

Options for Council Consideration:

Option 1: Approve Contract (Recommended)
 Establish on-call environmental monitoring and testing services for use by the City  Allow staff to address issues quickly when environmental monitoring and testing support are needed
 Increase project efficiency
 Improve public and employee safety
Option 2: Do Not Approve Contract
 Loss of significant staff time to prepare individual RFPs when environmental monitoring and testing services are needed
 Potential project delays where environmental testing and remediation is identified as necessary
 Potential safety risks
Fiscal Impact:

Funds for the on-call environmental monitoring and testing services are budgeted in the CIP Project Budgets for specific projects or in various Public Works Operations and Maintenance contract services accounts for other as needed work.

City of Hermosa Beach | Page 5 of 5
Agreement Request
Agreement Request
Amount
FY 2025-26 Budget
Dept. Account #
Total Contract
Amount
AESCO, Inc. $200,000
Various CIPs
XXX-8XXX-4201,
Various Public Works Operations and
Maintenance Contract Services
001-XXXX-4201
$200,000
Panacea, Inc. $200,000 $200,000
Total: $400,000 $400,000
Attachments:

1. Proposed Professional Services Agreement with AESCO, Inc.

2. Proposed Professional Services Agreement with Panacea, Inc.

3. RFQ 26-001 On-Call Environmental Monitoring and Testing Services Respectfully Submitted by: Andrew Nguyen, Associate Engineer Concur: Saad Malim, City Engineer
Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, City Manager

City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 BBK (February 2026) PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL SERVICES
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PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL ENVIRONMENTAL MONITORING AND TESTING SERVICES

BETWEEN

THE CITY OF HERMOSA BEACH
AND
AESCO, INC.

This professional services agreement (“Agreement”) is made and entered into as of May 12, 2026, by and between the City of Hermosa Beach (a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1315 Valley Drive, Hermosa Beach, California 90254) (“City”) and AESCO, Inc. (a corporation with its principal place of business at 17782 Georgetown Lane, Huntington Beach, California 92647) (“Consultant”).

City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties”.

RECITALS
A. City is a public agency of the State of California and is in need of Consultant’s environmental monitoring and testing services (“Services”); and B. Consultant is duly licensed and has the necessary qualifications to provide such Services; and
C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the Services described herein.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference.

2. Services. Consultant shall provide the City with the Services as set forth in in Exhibit A, attached hereto and incorporated herein by reference. In the event of any inconsistency between the terms of Exhibit A and this Agreement, the terms of this Agreement shall govern. City may order changes in the services

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within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, and executed by Consultant and City. The cost or credit to City resulting from changes in services will be determined in accordance with the written agreement between the parties.

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal, more particularly described in Exhibit B, Consultant’s Statement of Qualifications. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation
a. Subject to paragraph 4b below, the City shall pay for the services listed in Exhibit A with specific tasks assigned to Consultant through issuance of Task Orders.
b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of two hundred thousand dollars ($200,000). This amount is to cover all related costs for the duration of the term, and the City will not pay any additional fees for printing expenses.

Consultant shall submit invoices to City no later than thirty (30) calendar days after the performance of work for which Consultant is billing, invoices shall detail the work performed on each milestone and each project as applicable. All invoices for City’s approved task(s) and or deliverable(s) shall include the following in order for payments to be processed:
(1) Consultant’s name,
(2) Contract number,
(3) Task order number,

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(4) Purchase order number,
(5) Project name,
(6) Invoice number,
(7) Invoice date,
(8) Billing period,
(9) For work performed on a lump sum basis, the deliverables provided during the billing period or the percentage of each task completed during the billing period,
(10) For work performed on a time and materials basis, the name of the staff member working on the task and/or deliverable, the specific task or sub-task performed, the date of performance, the number of hours performed on that date, the staff member’s billing rate per Exhibit D, Consultant’s Rate Sheets, and the description of work performed for that time entry. Any charges for approved direct expenditures (e.g., mileage, parking, etc.) shall be accompanied by receipts or other documentation.
(11) Total budgeted task order amount,
(12) Percentage of total task order amount billed to date, and (13) Other information as required by a specific task order. c. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. The invoice shall describe in detail the services performed, the method of compensation subject to paragraph 4d below, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices. d. Compensation for services under this Agreement shall be based on one of the following methods of compensation:
(1) Lump Sum Method: whereby the Consultant is compensated for meeting designed project milestones for a specific Task Order. All of the

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Consultant’s costs, including employee salaries, overhead, other direct costs, subcontract expenses, and profit are included in the Lump Sum amount; (2) Time and Materials Method: whereby the Consultant is compensated based upon the agreed upon rates as stated in Exhibit D, Rate Sheets, and other approved direct costs, subject to Engineer’s approval, with a total not to exceed amount as stated in the Task Order Notice to Proceed. Rate Sheets shall be in effect for the duration of the Agreement; (3) Combination of Method 1 or 2 above: whereby the Consultant is compensated for some line items in their proposal based upon the Lump Sum Method and other line items in their proposal based on Time and Materials Method.

5. Additional or Removed Work. If changes in the work seem merited by the Parties and informal consultations with the other Party indicate that a change is warranted, it shall be processed by the Consultant forwarding a letter to the City outlining the changes with a statement of estimated changes in fee and/or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. In the absence of an amendment, the City may order such changes and equitably adjust compensation as necessary.

6. Term. This Agreement shall commence on the Effective Date and continue until May 12, 2031, unless the Agreement is previously terminated as provided for herein (“Term”).

7. Maintenance of Records; Audits
a. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date. b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of each

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individual Task Order issued from the City to proceed. The term for each such Task Order shall be specified therein, and Consultant shall perform the services described in the Task Order in accordance with the schedule set forth in the applicable scope of work. Consultant shall complete the services required hereunder within Term.

9. Delays in Performance
a. Neither Party shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics, or quarantine restrictions. “Orders of governmental authorities” includes ordinances; emergency proclamations and orders; and rules to protect the public health, welfare, and safety.
b. Should a Force Majeure Event occur, the non-performing Party shall (within a reasonable time of being prevented from performing) give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay.

10. Compliance with Law
a. Consultant shall comply with all applicable laws, ordinances, codes, and regulations of the Federal, state, and local government (including California Division of Occupational Safety and Health Administration requirements).
b. Consultant shall provide the City with a Taxpayer Identification Number.
c. Consultant shall assist the City as requested in obtaining and maintaining all permits required of Consultant by Federal, state, and local regulatory agencies.

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d. If applicable, Consultant is responsible for all costs of clean up and / or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

11. Standard of Care. Consultant’s services will be performed in accordance with generally accepted professional practices and principles; and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

Consultant’s performance shall conform in all material respects to the requirements of the scope of Services as described in Exhibit A.

12. Conflicts of Interest. During the term of this Agreement, Consultant shall at all times maintain a duty of loyalty and a fiduciary duty to the City; and shall not accept payment from or employment with any person or entity which will constitute a conflict of interest with the City.

13. Assignment and Subconsultant. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City (which may be withheld for any reason). Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

14. Independent Consultant. Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel (including but not limited to social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance).

15. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any

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subcontractor to commence work on any subcontract until it has secured all insurance required under this section.
a. Additional Insured. The City (its officials, officers, employees, agents, and volunteers) shall be named as additional insureds on Consultant’s and its subconsultants’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents.
b. Commercial General Liability
(i) The Consultant shall take out and maintain (during the performance of all work under this Agreement, in amounts not less than specified herein) Commercial General (“CG”) Liability Insurance in a form and with insurance companies acceptable to the City.
(ii) Coverage for CG Liability insurance shall be at least as broad as Insurance Services Office (“ISO”) CG Liability coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse, and Underground (UCX)
exclusion deleted
(7) Contractual Liability with respect to this
Agreement
(8) Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. (v) The policy shall give City (its elected and appointed officials, officers, employees, agents, and City-designated volunteers) additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or

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endorsements providing the exact same coverage.
(vi) The general liability program may utilize either
deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City; and provided that such deductibles shall not apply to the City as an additional insured.
c. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage (including coverage for owned, non-owned, and hired vehicles in a form and with insurance companies acceptable to the City).
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City (its elected and appointed officials, officers, employees, agents, and City-designated volunteers) additional insured status.
(iv) Subject to written approval by the City, the automobile liability program may utilize deductibles; provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. d. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code; and he/she will comply with such provisions before commencing work under this Agreement. (ii) To the extent Consultant has employees at any time during the term of this Agreement (at all times during the performance of the work under this Agreement), the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement (all in accordance with the “Workers’ Compensation and Insurance Act”, Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein). Consultant shall require all subconsultants to obtain and

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maintain (for the period required by this Agreement) workers’ compensation coverage of the same type and limits as specified in this section. e. Professional Liability (Errors and Omissions). At all times during the performance of the work under this Agreement, the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors, or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend.
f. Privacy/Network Security (Cyber). At all times during the performance of the work under this Agreement, the Consultant shall maintain privacy/network security insurance for: (1) privacy breaches; (2) system breaches; (3) denial or loss of service; and (4) the introduction, implantation, or spread of malicious software code in a form and with insurance companies acceptable to the City.
g. Minimum Policy Limits Required
(i) The following insurance limits are required:

Combined Single Limit
Commercial General Liability $2,000,000 per
occurrence/$4,000,000 aggregate
for bodily injury, personal injury, and
property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
Cyber Liability $1,000,000 per occurrence and
aggregate

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(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement; or a waiver of any coverage normally provided by any insurance.

Any available coverage shall be provided to the Parties required to be named as Additional Insured pursuant to this Agreement.
h. Evidence Required. Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds (where appropriate) the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
i. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement; except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance, or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three (3) years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period (a) if the retroactive date is advanced past

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the effective date of this Agreement; (b) if the policy is cancelled or not renewed; or (c) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages (except for the
professional liability coverage) shall contain or be endorsed to provide waiver of subrogation in favor of the City (its officials, officers, employees, agents, and volunteers) or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City; and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
j. Qualifying Insurers. All policies required shall be issued by acceptable insurance companies (as determined by the City) which satisfy the following minimum requirements: Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any Federal law. k. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant; and any approval of said insurance by the City is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement (including but not limited to the provisions concerning indemnification).
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City

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will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide
complete copies of all insurance policies in effect for the duration of the Project. (iv) The City (City Council, any member of the City Council, officials, officers, employees, agents, or volunteers) shall not be personally responsible for any liability arising under or by virtue of this Agreement. l. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, the City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

16. Indemnification. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify, and hold the City (its elected and appointed officials, officers, employees, agents, and authorized volunteers) free and harmless from any and all claims (demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind in law or equity to property or persons including wrongful death (“Claims”)) in any manner arising out of, pertaining to, or incident to any alleged acts (errors, omissions, or willful misconduct) of Consultant (its officials, officers, employees, subcontractors, consultants, or agents) in connection with the performance of the Consultant’s services, the Project, or this Agreement (including without limitation the payment of all damages, expert witness fees, attorneys’ fees, and other related costs and expenses). This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City (the City Council, members of the City Council, its employees, or authorized volunteers).

Consultant’s indemnification obligation shall survive the expiration or earlier termination of this Agreement.

17. California Labor Code Requirements

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a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq. (as well as California Code of Regulations, Title 8, Section 16000, et seq.) ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws if applicable. Consultant shall defend, indemnify, and hold the City (its elected officials, officers, employees, and agents) free and harmless from any claims (liabilities, costs, penalties, or interest) arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815), and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

18. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and Federal law respecting the employment of undocumented aliens (including but not limited to the Immigration Reform and Control Act of 1986 as may be amended from time to time), and shall require all subconsultants and subsubconsultants to comply with the same.

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19. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or Federal court situated in the County of Los Angeles, State of California.

20. Termination or Abandonment
a. The City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days’ written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports, and other documents produced or developed for that portion of the work completed and/or being abandoned. The City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services (based on an amount mutually agreed to by the Parties of the portion of such task completed but not paid prior to said termination). The City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant. c. If the Agreement is terminated prior to its completion for any reason, Consultant shall refund the monthly prorated cost of the incomplete term.

21. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant (when requested) shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant’s professional services occurs, Consultant shall (at no cost to City) provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City and to participate in any meeting required with regard to the correction.

22. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement

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is in effect.

23. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement; and in the performance of its obligations hereunder except as expressly provided herein.

24. Ownership of Documents and Confidential Information a. All deliverables and other documents generated by
Consultant in the performance of the Services (including all work papers, work-inprogress, designs, drawings, documents, data, computations, specifications, studies and reports prepared by Consultant as a part of the Services or authorized Additional Services (“Consultant Work Product”)) shall belong to and be subject to the sole ownership and use of City.
b. Consultant may receive written or verbal information from City (its representatives or agents) not in the public domain during the course of the performance of this Agreement. Such information may include City’s know how, trade secrets, and other proprietary and confidential information; and Consultant agrees to treat such information as confidential information belonging to City.

Consultant agrees that neither it (nor its officers, employees, representatives, agents, successors, or assigns) will disclose such information to any third party or use the same in any manner without the prior written consent of City. Consultant further agrees to safeguard such proprietary and confidential information from unauthorized disclosure and/or use using the same degree of care it uses to protect its own proprietary and confidential information, but not less than a reasonable standard of care. In the event that disclosure of such information is sought pursuant to any law or regulation, Consultant shall promptly notify City of such fact to allow City to assert whatever exclusions or exemptions may be available to it under applicable law or regulation.

25. Organization. Consultant shall assign Rhys Kuzmic as Project Manager. Consultant shall provide City fifteen (15) days written notice before removing or reassigning the Project Manager from the performance of the Services.

26. Limitation of Agreement. This Agreement is limited to and includes only the work included in the scope of Services described in Exhibit A

27. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office (certified mail, return receipt requested, postage

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prepaid, and addressed to the following addresses) and shall be effective upon receipt thereof:

CITY:

City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, California 90254
Attn: Andrew Nguyen
CONSULTANT:

AESCO, Inc.
17782 Georgetown Lane
Huntington Beach, California
92647
Attn: Rhys Kuzmic

28. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

29. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age, or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include but not be limited to all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

30. City’s Right to Employ Other Consultants. City reserves its right to employ other consultants, including engineers, in connection with the scope of Services as listed in Exhibit A or other scopes of Services.

31. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators, and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties, or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

32. Prohibited Interests. Consultant maintains and warrants that it has neither employed nor retained any company or person (other than a bona fide employee working solely for Consultant) to solicit or secure this Agreement.

Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person (other than a bona fide employee working solely for Consultant) any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to

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rescind this Agreement without liability. No official, officer, or employee of City (during the term of his or her service with City) shall have any direct interest in this Agreement; or obtain any present or anticipated material benefit arising therefrom for the term of this Agreement.

33. Non-Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

34. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance; and the remaining provisions of this Agreement shall remain in full force and effect.

35. Time of Essence. Time is of the essence for each and every provision of this Agreement.

36. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof; and shall not in any way affect the meaning or interpretation of this Agreement.

37. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement.

38. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties; and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement.

39. Entire Agreement. This Agreement (including the Exhibits) represents the entire understanding of the Parties as to those matters contained herein; and supersedes and cancels any prior or contemporaneous oral or written understanding, promises, or representations with respect to those matters

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covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This is an integrated Agreement.

40. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement.

41. Electronic Signature. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.

42. Key Personnel. Consultant has represented to the City that certain additional key personnel and consultants will perform the Services under this Agreement. Should one or more of such personnel or consultants become unavailable, Consultant may substitute others of at least equal competence upon written approval of the City. In the event the Parties cannot agree as to the substitution of key personnel, engineers, or consultants, the City shall be entitled to terminate this Agreement for cause. Any personnel, engineers, or consultants who fail or refuse to perform the Services in a manner acceptable to the City (or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Services, or a threat to the safety of persons or property) shall be promptly removed from the Services by the Consultant at the request of the City. The key additional personnel, engineers, and consultants for performance of this Agreement are as follows:.

43. Licenses and Permits. Consultant shall obtain all licenses and permits necessary for the performance of the Services at no cost to the City, except with respect to the following licenses and permits if so identified which the City shall obtain at its own cost: None.
[SIGNATURES ON FOLLOWING PAGE]

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SIGNATURE PAGE
FOR

PROFESSIONAL SERVICES AGREEMENT
FOR ON-CALL [TYPE OF SERVICES] SERVICES

BETWEEN

THE CITY OF HERMOSA BEACH
AND
AESCO, INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.

CITY OF HERMOSA BEACH
APPROVED BY:

Steve Napolitano
City Manager
ATTESTED BY:

Martha Alvarez
City Clerk
APPROVED AS TO FORM:

Jason Baltimore
Interim City Attorney
AESCO, INC.

Taxpayer Identified Number:

City of Hermosa Beach
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EXHIBIT A

SERVICES

TASK ORDER
Specific tasks will be assigned to Consultant through issuance of Task Orders.

No services shall be performed unless authorized by a written Task Order Notice to Proceed for an individual Task Order assignment, issued by the CITY, in the form attached hereto as Exhibit C, Sample Task Order Notice to Proceed.

Consultant shall commence performance upon receipt of a Task Order from City to proceed and perform its services in a prompt and timely manner and within the schedule set forth in the Task Order Notice to Proceed. No Task Order will extend beyond the expiration date of this Agreement.

The total amount payable by City for an individual Task Order shall not exceed the amount agreed to in the Task Order, unless authorized by written agreement between the City and Consultant.

Task Orders may not be used to amend the language (or the terms) of this Agreement nor to exceed the scope of work under this Agreement.

The total amount payable by City for all Task Orders resulting from this Agreement shall not exceed $200,000. It is understood and agreed that there is no guarantee, either expressed or implied, that the entire contract amount will be authorized under this Agreement through the issuance of Task Orders.

Consultant’s substantial failure to comply with the provisions of the Task Order, including deadlines (if any) set forth above, may constitute a default of the Task Order if not corrected by Consultant within seven (7) calendar days. In the event Consultant is in default, City shall provide written notice to Consultant setting forth the nature of the default and the City may terminate the Task Order after the time period for correction has elapsed. The City shall have no obligation or duty to compensate Consultant for any work performed after the date of termination.

However, notwithstanding the foregoing, the schedule and deadlines in an approved Task Order may be amended upon written agreement of both City and Consultant.

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EXHIBIT B
CONSULTANT’S STATEMENT OF QUALIFICATIONS









QUALIFICATIONS for
26-001
On-Call Environmental
Monitoring and Testing Services

Orange County
17782 Georgetown Lane
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ŵĂŝů͗ĂĚĂŵ͘ĐŚĂŵĂĂΛĂĞƐĐŽƚĞĐŚ͘ĐŽŵ

Construction Material Testing/Inspection y Environmental y Geotechnical Engineering Services Orange County
17782 Georgetown Lane
,ƵŶƟŶŐƚŽŶĞĂĐŚ͕ϵϮϲϰϳ
dĞůĞ͗ ;ϳϭϰͿϯϳϱͲϯϴϯϬ
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No. P9320
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Firm Profile & Core Expertise
Founded in 1993, AESCO, Inc. is a certified Small Business Enterprise (SBE) and woman-owned corporation providing environmental consulting, hazardous materials testing, geotechnical engineering, materials testing, and inspection services throughout Southern California. With over 30 years of experience, AESCO has supported numerous municipal agencies—including cities such as Huntington Beach, Santa Ana, Riverside, Anaheim, West Hollywood, and Costa Mesa, as well as Orange County Public Works and the Port of Long Beach—delivering responsive, high-quality services for capital improvement and facility projects.

AESCO maintains a dedicated hazardous materials team with experience supporting public works departments through on-call environmental monitoring and testing programs, consistent with the City of Hermosa Beach’s needs. Our certified professionals—including Asbestos Consultants (CACs), Certified Site Surveillance Technicians (CSSTs), Certified Industrial Hygienist/Certified Safety Professional, Certified Structural Mold Inspectors, and Lead Inspectors/Assessors—specialize in identifying, sampling, testing, and monitoring hazardous materials such as asbestos, lead-based paint, mold, PCBs, mercury, and other potential contaminants commonly encountered in municipal facilities.

Relevant Experience
AESCO has provided environmental survey, testing, and abatement monitoring services for a wide range of public agency projects, including:
ƒ On-call hazardous materials services for municipal and agency clients ƒ Asbestos and lead surveys, air monitoring, and clearance testing for facility renovations and demolitions
ƒ Environmental support for active public facilities, including parks, restrooms, civic buildings, and infrastructure projects This experience demonstrates our ability to deliver timely, costeffective, and compliant environmental services across projects of varying size, complexity, and urgency.

Approach & Responsiveness
AESCO is structured to support as-needed on-call assignments with rapid mobilization and clear communication:
ƒ Typical response within 24 hours for surveys, testing, or clearance ƒ Availability for emergency, after-hours, weekend, and phased work ƒ Dedicated point of contact to manage task orders and coordinate with City staff
ƒ Digital field tools enabling real-time data collection and expedited reporting
Founded in 1993, AESCO is a full-service
ĞŶǀŝƌŽŶŵĞŶƚĂůĂŶĚƚĞƐƟŶŐĮƌŵ͘tĞ
ƐƉĞĐŝĂůŝnjĞŝŶƐƵƉƉŽƌƟŶŐƉƵďůŝĐǁŽƌŬƐ
departments with on-call environmental
ŵŽŶŝƚŽƌŝŶŐĂŶĚƚĞƐƟŶŐƐĞƌǀŝĐĞƐ͕
combining scalable resources with direct
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ensure responsive, high-quality project
delivery.
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17782 Georgetown Lane
,ƵŶƟŶŐƚŽŶĞĂĐŚ͕ϵϮϲϰϳ
Primary Contact: Rhys Kuzmic
Phone: 714-375-3830
Email: [email protected]
Federal Employer ID Number: 72-
1253958
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In alignment with the City’s RFQ
scope, AESCO provides:
ƒ Asbestos, lead, mold, and
hazardous materials surveys and
testing
ƒ Indoor air quality assessments
and environmental sampling
Abatement monitoring, air
sampling, and clearance
inspections
ƒ Laboratory coordination and
certified analysis of bulk, air,
dust, soil, and water samples
ƒ Regulatory compliance support
and reporting
AESCO does not have any failures or
refusals to complete a contract.
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Orange
County
30+
RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services



 














   
 

 

 








Since our founding in 1993, AESCO has provided over 30 years of environmental and testing services, including more than two decades of continuous support for municipalities across southern California.

Our hazardous materials services—including asbestos, lead, PCBs, mercury, mold, indoor air quality surveys, and industrial hygiene investigations enable seamless support from pre-construction surveys through abatement oversight and clearance certification.







!

ƒ City of Huntington Beach -- Admiralty Bridge
Scope: Hazardous materials survey and abatement monitoring for bridge rehabilitation.

Services: Sampling and laboratory analysis of suspect ACM and LBP, specification development, and abatement monitoring of ACM and LBP removal activities.

Relevance: Demonstrated ability to perform full hazardous building materials surveys and offer integrated project management including specification development through abatement
monitoring of hazardous materials and final close-out report. ƒ Orange County Public Works -- County Operations Center Scope: Hazardous materials survey and monitoring for renovation projects.

Services: Pre-construction asbestos and lead survey, abatement oversight, clearance air monitoring.

Relevance: Example of flexibility in abatement monitoring over continuous weekend shift to return safe and clean work area to employees.
ƒ City of Santa Ana -- Fire Station 70
Scope: Hazardous materials survey for renovation project.

Services: Bulk sampling of building materials, for asbestos and lead-based paint testing with final hazardous materials survey report.

Relevance: Shows role in providing building surveys based on specific project design requirements and scope.
"



#

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AESCO typically requests 24-hour advance notice for survey or inspection scheduling to ensure optimal coordination and availability of certified staff. However, we recognize that municipal construction projects often involve accelerated schedules and urgent abatement needs. Our team has a proven reputation for flexibility, frequently mobilizing with less than 24 hours’ notice, and we maintain availability for night, weekend, and holiday assignments when required. 6HUYLFHV2ႇHUHG
Pre-Construction Support – Review
of project plans, specifications, and
schedules to integrate hazardous
materials surveys and testing with
construction requirements.

Laboratory Analysis – Comprehensive
testing of suspect materials for
asbestos (PLM/TEM), lead-based
paint (XRF, AAS/ICP), PCBs, mercury,
and other hazardous substances.

Field Surveys & Sampling – On-site
inspection, bulk sampling, and air
monitoring for asbestos, lead, and
hazardous materials.

Abatement Oversight – Monitoring
of asbestos and lead abatement
activities, clearance sampling, and
verification that removal complies
with regulatory standards.

Specialized Inspection Services –
Certified AHERA/DOSH inspectors and
CDPH Lead Inspectors/Assessors and
Project Monitors providing real-time
oversight and immediate reporting of
unsafe or noncompliant conditions.

Reporting & Documentation –
Preparation of survey reports, chainof-custody records, and clearance certifications with digital submittals
for City records.

Regulatory Compliance – Full adherence
to AHERA, Cal/OSHA, EPA, CDPH,
and SCAQMD standards governing
hazardous materials management.
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Orange
County
30+
RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services



 
RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services  

Nadra Matar


 

 
 

Rhys Kuzmic, CAC, CLP




Omar Chamaa, PE







Industrial Hygiene
Dave Gold, CIH, CSP


 


Kay Alabed




 

 
Adam Chamaa, PE, GE
David Ryan, PE
Omar Chamaa, PE
Nadra Matar
Rhys Kuzmic
Team Organization
AESCO maintains a lean, highly specialized hazardous materials team, ensuring clients have direct access to senior staff and rapid decision-making without unnecessary layers of management. Our Certified Asbestos Consultants (CACs), Certified Site Surveillance Technicians (CSSTs), and Lead Inspectors/Assessors and Project Monitors are supported by project managers and coordinators who streamline scheduling, reporting, and client communication.

We also offer Certified Structural Mold Inspectors supported by a Certified Structural Mold Consultant (CSMC) and Certified Industrial Hygienist (CIH)/Certified Safety Professional (CSP).

This focused structure allows us to deploy the right expertise efficiently, saving the City time and cost while maintaining strict compliance with AHERA, Cal/OSHA, CDPH, and SCAQMD requirements. Unlike larger, less agile firms, our lean team provides personalized service with scalable support, drawing from a trusted network of certified professionals when additional resources are required. !





"
#$



Tim Galeana, CAC, CLP
James Bateman, CSST, CSMC
James Saleh, AHERA Inspector
Ruben Triscarnero, CSMI, Lead Sampling
Technician
Manny Velazquez, CSMI, Lead Sampling
Technician








 
RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services %







&


#
AESCO understands that timely response is essential to keeping the City’s construction projects on track. We are committed to rapid mobilization of environmental inspectors, engineers, and support staff for both routine and urgent project needs, ensuring minimal disruption to schedules. '

 

  

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#
With resources reallocated from recently completed projects, AESCO has strategically positioned a team of over 10 certified inspectors, environmental staff, and engineers to support the City directly. This depth of staffing ensures qualified personnel are always available.




ƒ Standard Scheduling: Typical 24-hour lead time for routine inspection and testing. ƒ Rush & Emergency Needs: 24-hour live answering service staffed by registered engineers; immediate response for nights, weekends, and holidays.
ƒ Proven Mobilization: Long track record of rapid deployment for emergency site inspections and expedited testing.

#
)
*



All inspectors are equipped with iPads and mobile reporting tools for real-time data entry, daily reporting, and direct uploads to secure project folders. This provides the City representatives with instant access to accurate, compliant reports.
+  

Our field staff maintain certifications with DOSH, CDPH, American Industrial Hygiene Association, Board for Global EHS Credentialing, Board of Safety Professionals, and the American Council for Accredited Certification, ensuring every test and inspection meets rigorous standards. Background-checked personnel provide additional assurance for projects on active K-12 campuses.
,
 '



ƒ Local Staff and Subconsultants able to respond quickly to emergencies and expedited work requests. ƒ Large, flexible pool of inspectors and engineers to meet changing needs. ƒ Proactive communication with City staff to prevent schedule or budget impacts.



  !
RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services 







 
 
  
 
 






 
 



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"
AESCO’s team is composed of highly experienced environmental ƉƌŽĨĞƐƐŝŽŶĂůƐǁŝƚŚĞdžƚĞŶƐŝǀĞďĂĐŬŐƌŽƵŶĚƐƐƵƉƉŽƌƟŶŐƉƵďůŝĐĂŐĞŶĐŝĞƐ ƚŚƌŽƵŐŚŽŶͲĐĂůůĞŶǀŝƌŽŶŵĞŶƚĂůŵŽŶŝƚŽƌŝŶŐĂŶĚƚĞƐƟŶŐƐĞƌǀŝĐĞƐ͘KƵƌ ƐƚĂīŝŶĐůƵĚĞƐĞƌƟĮĞĚƐďĞƐƚŽƐŽŶƐƵůƚĂŶƚƐ;ƐͿ͕ĞƌƟĮĞĚ>ĞĂĚ Professionals (CLPs), and industrial hygiene specialists with decades of combined experience delivering hazardous materials surveys, abatement monitoring, and regulatory compliance support.

KƵƌƚĞĂŵŝƐŝŶƚĞŶƟŽŶĂůůLJƐƚƌƵĐƚƵƌĞĚƚŽďĞŶŝŵďůĞ͕ƌĞƐƉŽŶƐŝǀĞ͕ĂŶĚ scalable, allowing us to quickly mobilize and adapt to the City’s asneeded service requests. With a dedicated project manager serving as the City’s primary point of contact, we provide streamlined ĐŽŵŵƵŶŝĐĂƟŽŶ͕ƌĂƉŝĚƌĞƐƉŽŶƐĞƟŵĞƐ͕ĂŶĚĐŽŶƐŝƐƚĞŶƚƉƌŽũĞĐƚ ŽǀĞƌƐŝŐŚƚ͘^ĞŶŝŽƌƐƚĂīƌĞŵĂŝŶĂĐƟǀĞůLJŝŶǀŽůǀĞĚŝŶďŽƚŚĮĞůĚĂŶĚ ŵĂŶĂŐĞŵĞŶƚƌŽůĞƐ͕ĞŶƐƵƌŝŶŐŚŝŐŚͲƋƵĂůŝƚLJĚĞůŝǀĞƌĂďůĞƐ͕ĞĸĐŝĞŶƚ ƚƵƌŶĂƌŽƵŶĚ͕ĂŶĚĐŽŶƟŶƵŝƚLJĨƌŽŵŝŶŝƟĂůĂƐƐĞƐƐŵĞŶƚƚŚƌŽƵŐŚƉƌŽũĞĐƚ ĐůŽƐĞŽƵƚ͘dŚĞƚĞĂŵŝƐĂǀĂŝůĂďůĞĨŽƌĞdžƉĞĚŝƚĞĚ͕ĂŌĞƌͲŚŽƵƌƐ͕ĂŶĚ emergency response services as required.
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ƒ Rapid response and mobilization for on-call and emergency services
ƒ Experienced support across active municipal facilities and public spaces
ƒ Certified professionals delivering compliant, defensible results ƒ Seamless coordination with City staff, contractors, and stakeholders
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readiness to support the City’s on-call environmental monitoring ĂŶĚƚĞƐƟŶŐŶĞĞĚƐ͘
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30+ years supporting public agencies
across Southern California
Specialized in on-call environmental
monitoring and testing
Rapid mobilization for routine, urgent,
and emergency response
Certified CAC, CLP, and industrial
hygiene professionals
Proven experience in active municipal
and public-use facilities
Clear, timely reporting with full
regulatory compliance
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Dedicated single point of contact for
all task orders
24-hour response for surveys,
monitoring, and clearance
Flexible scheduling (after-hours,
weekends, phased work)
Scalable team to support concurrent
projects
Real-time coordination with City staff
and contractors
AT a
Glance



  &
RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services

RHYS KUZMIC, CAC, CLP
TITLE: Environmental Project Manager
FIRM: AESCO
EDUCATION:
ƒ PhD, Religion – Claremont Graduate University
ƒ MA, Theology – Gordon-Conwell Theological Seminary
ƒ BA, Religion – Vanguard University of Southern California CERTIFICATIONS:
ƒ ĞƌƚŝĨŝĞĚƐďĞƐƚŽƐŽŶƐƵůƚĂŶƚ;Ϳ͕ηϬϵͲϰϱϴϲ
ƒ Certified Lead Professional (CLP), Inspector/Assessor #LRC-00004395; Project Monitor #LRC-00012858 AREAS OF EXPERTISE:

Hazardous materials surveys (asbestos, lead-based paint, mold); abatement monitoring; industrial hygiene investigations; specification and report preparation; regulatory compliance; project management and client coordination.

RELEVANT EXPERIENCE:

Rhys serves as the lead point of contact for on-call environmental services, managing field investigations, monitoring, and reporting for public agency clients. His experience includes hazardous materials consulting, groundwater and soil sampling, and site-specific environmental assessments across active municipal facilities and infrastructure projects. He has supported projects such as the I-405 Freeway Widening, City of Huntington Beach Admiralty Bridge, Orange County Public Works facilities, and City of Santa Ana Fire Station No. 70. Rhys is experienced in working within occupied public environments, coordinating with multiple stakeholders, and delivering timely, compliant results—directly aligning with the City of Hermosa Beach’s need for responsive, on-call support across a variety of facility types.

ROLE ON CONTRACT:

Serves as Contract Manager and primary point of contact, responsible for task order coordination, rapid response mobilization, and client communication. Rhys oversees scheduling, resource allocation, and delivery of survey and monitoring reports, and provides QA/QC review to ensure accuracy, consistency, and regulatory compliance. He is available to support expedited, after-hours, and emergency response requests as needed. Consistently supports concurrent task orders across multiple municipal clients with rapid turnaround times.



 '
RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services

TIM GALEANA, CAC, CLP
TITLE: ^ĞŶŝŽƌ
ŶǀŝƌŽŶŵĞŶƚĂů&ŝĞůĚKƉĞƌĂƟŽŶƐDĂŶĂŐĞƌ
FIRM: AESCO
EDUCATION:
ƒ Mount San Antonio College – General Education
ƒ UCLA Extension – Construction Management
CERTIFICATIONS:
ƒ Certified Asbestos Consultant (CAC), CA #98-2470
ƒ Certified Lead Professional (CLP), Inspector/Assessor, Project Designer, Supervisor #LRC-00003732 ƒ EPA Certified Renovator (RRP), Certificate #R-R-18351-10-00281 AREAS OF EXPERTISE:

Asbestos and lead surveys; abatement design and monitoring; hazardous materials management; environmental site assessments; project management and contractor coordination.

RELEVANT EXPERIENCE:

Tim brings over 35 years of experience in environmental consulting and hazardous materials management, with a strong background supporting public works and infrastructure projects. He has led abatement and monitoring efforts on complex, multi-phase projects including the I-405 Freeway Widening, Hollywood Palladium Modernization, City of Huntington Beach Admiralty Bridge, and City of San Fernando facilities. Tim’s experience includes managing field teams, coordinating with contractors, and maintaining compliance in active construction and public-use environments. He is highly experienced in rapid field mobilization, troubleshooting field conditions, and maintaining project continuity under tight schedules, making him well-suited to support Hermosa Beach’s on-call environmental monitoring needs.

ROLE ON CONTRACT:

Provides senior technical leadership and field oversight, supporting rapid deployment, contractor coordination, and ensuring compliance during abatement and monitoring activities. Tim supports field team direction, real-time issue resolution, and contributes to QA/QC review to ensure consistency with project specifications and regulatory requirements.



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RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services

DAVE GOLD, CIH, CSP
TITLE: Senior Industrial Hygiene Consultant
FIRM: 'ŽůĚ,ĞĂůƚŚΘ^ĂĨĞƚLJŽŶƐƵůƟŶŐ͕/ŶĐ͘
EDUCATION:
ƒ MS, Industrial Hygiene – University of Southern California ƒ BS, Health Science / Environmental & Occupational Health CERTIFICATIONS:
ƒ ĞƌƚŝĨŝĞĚ/ŶĚƵƐƚƌŝĂů,LJŐŝĞŶŝƐƚ;/,Ϳ͕ηϰϲϰϴW
ƒ Certified Safety Professional (CSP), #10817
ƒ Certified Lead Professional (CLP), Inspector/Assessor & Project Designer AREAS OF EXPERTISE:

Industrial hygiene; indoor air quality and mold investigations; occupational health and safety; exposure assessments; expert witness services.

RELEVANT EXPERIENCE:

Dave has over 40 years of experience in environmental health and safety, providing specialized expertise in industrial hygiene, indoor air quality, and exposure assessment. He has supported a wide range of facility types, including commercial, institutional, and laboratory environments, performing air monitoring, mold investigations, and regulatory compliance assessments. Dave’s expertise strengthens AESCO’s ability to support the City of Hermosa Beach in evaluating complex environmental conditions, assessing potential exposure risks, and developing practical, compliant solutions, particularly in sensitive or occupied facilities.

ROLE ON CONTRACT:

Provides specialized industrial hygiene expertise and senior-level QA/QC review, supporting complex assessments, indoor air quality investigations, and exposure evaluations. Dave serves as a technical advisor for challenging conditions and helps ensure defensible, compliant, and technically sound deliverables.

TEAM STRENGTH & RESPONSIVENESS:

Collectively, this team provides the City of Hermosa Beach with a nimble, field-ready group capable of supporting concurrent task orders with rapid turnaround and consistent technical quality. With clearly defined roles, direct communication, and active involvement from senior staff, AESCO ensures efficient coordination, timely execution, and reliable delivery across all assignments.

Our team is structured to respond quickly to evolving project needs, adapt to changing field conditions, and maintain full regulatory compliance in active public environments. This combination of experience, availability, and hands-on execution enables AESCO to deliver practical, cost-effective solutions while maintaining a high standard of service for the City’s facilities, infrastructure, and capital improvement programs.

AESCO is prepared to serve as a trusted on-call partner, delivering responsive support and consistent results across the City’s environmental monitoring and testing needs.



  
RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services



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• Asbestos Surveys & Sampling – AHERA-compliant surveys, bulk sampling, ĂŶĚŵĂƚĞƌŝĂůŝĚĞŶƟĮĐĂƟŽŶ͘
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• ŝƌDŽŶŝƚŽƌŝŶŐΘůĞĂƌĂŶĐĞdĞƐƟŶŐʹKŶͲƐŝƚĞĂŝƌƐĂŵƉůŝŶŐĚƵƌŝŶŐĂďĂƚĞŵĞŶƚ ĂŶĚĮŶĂůĐůĞĂƌĂŶĐĞǀĞƌŝĮĐĂƟŽŶĨŽƌƐĂĨĞƌĞͲŽĐĐƵƉĂŶĐLJ͘
• Abatement Oversight – Monitoring of abatement contractors to ensure ĐŽŵƉůŝĂŶĐĞǁŝƚŚƌĞŐƵůĂƚŽƌLJƐƚĂŶĚĂƌĚƐĂŶĚƉƌŽũĞĐƚƐƉĞĐŝĮĐĂƟŽŶƐ͘ • &ŝĞůĚΘsŝƐƵĂů/ŶƐƉĞĐƟŽŶƐʹKŶͲƐŝƚĞŽďƐĞƌǀĂƟŽŶĂŶĚƌĞƉŽƌƟŶŐŽĨĐŽŶĚŝƟŽŶƐ͕ ŝŶĐůƵĚŝŶŐƌĞĂůͲƟŵĞĚŝŐŝƚĂůƵƉĚĂƚĞƐ͘
• DŽůĚŝŶǀĞƐƟŐĂƟŽŶƐͲͲ/ŶƐƉĞĐƟŽŶ͕ƐĂŵƉůŝŶŐ͕ĂŶĚĂƐƐĞƐƐŵĞŶƚŽĨŵŽůĚŐƌŽǁƚŚ ĂŶĚŵŽŝƐƚƵƌĞŝŶƚƌƵƐŝŽŶ͘ZĞŵĞĚŝĂƟŽŶƌĞĐŽŵŵĞŶĚĂƟŽŶƐĂŶĚƐĐŽƉĞŽĨǁŽƌŬ provided.
• /ŶĚŽŽƌŝƌYƵĂůŝƚLJdĞƐƟŶŐͲͲKŶͲƐŝƚĞĂŝƌƐĂŵƉůŝŶŐĨŽƌĐŽŶƐƟƚƵĞŶƚƐŽĨĐŽŶĐĞƌŶ͕ ŝŶĐůƵĚŝŶŐƉĂƌƟĐƵůĂƚĞĂŶĚǀĂƉŽƌ͘ƌĞĂĂŶĚƉĞƌƐŽŶĂůƐĂŵƉůŝŶŐĂǀĂŝůĂďůĞ͘ • Regulatory Compliance – Full adherence to AHERA, Cal/OSHA, and EPA ƐƚĂŶĚĂƌĚƐ͕ǁŝƚŚĚĞĨĞŶƐŝďůĞƌĞƉŽƌƟŶŐ͘
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ƒ Review of existing records, building plans, and past hazardous materials reports. ƒ Coordination with architects, engineers, and City staff to identify survey areas and testing priorities. ƒ Development of a project-specific hazardous materials survey and sampling plan, including regulatory checkpoints and clearance requirements.
• ŽŶƐƚƌƵĐƟŽŶWŚĂƐĞ͗
ƒ Surveys and sampling of suspect materials for asbestos, lead-based paint, PCBs, and other hazardous substances. ƒ On-site air monitoring and clearance testing during abatement and demolition activities. ƒ Oversight of abatement contractors to verify compliance with regulatory standards. ƒ Daily digital reporting and real-time communication with City staff, contractors, and construction manager representatives.
ƒ Rapid mobilization for urgent or after-hours survey and monitoring needs. • WŽƐƚͲŽŶƐƚƌƵĐƟŽŶWŚĂƐĞ͗
ƒ Final compilation of sampling results, monitoring logs, and clearance certifications. ƒ Delivery of a permanent digital record of all survey, sampling, and monitoring activities for City use. ƒ Consultation with City staff to ensure smooth handoff and compliance with long-term record-keeping requirements. 3URMHFW([SHULHQFHDQG6WUHQJWKV

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ƒ Santa Ana City Hall – Conducted asbestos and lead surveys, sampling, and clearance testing for multiple modernization and new construction projects. Services included hazardous materials identification, laboratory analysis, and air monitoring during abatement.
ƒ City of Huntington Beach Central Library – On-call contracts supporting modernization and demolition projects with comprehensive asbestos and lead surveys, clearance testing, and hazardous materials reporting under strict regulatory oversight.
ƒ City of Santa Ana Osborne Building – Conducted indoor air sampling, dust sampling, and bulk sampling throughout building, ensuring safe environments for occupants and visitors. .H\6WUHQJWKVIRU&LW\RI+HUPRVD%HDFK

ƒ PLA Experience – Successfully performed survey and clearance testing services on projects delivered under Project Labor Agreements (PLAs), meeting labor and schedule requirements. ƒ Certified Professionals – Staffed with Certified Asbestos Consultants (CACs), Certified Site Surveillance Technicians (CSSTs), and CDPH-certified Lead Inspectors/Assessors, Lead Sampling Technicians, Certified Industrial Hygienist/Certified Safety Professional, Certified Structural Mold Consultant, and Certified Structural Mold Inspectors. supported by licensed engineers for oversight. ƒ Responsiveness – Proven ability to mobilize within 24 hours for planned or emergency survey and testing needs. ƒ Municipal Expertise – Over 30 years supporting municipal construction, modernization, and demolition projects throughout southern California.

RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services



 
RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services 



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AESCO provided project oversight during abatement
activities for the ADA restroom improvements at Central Library. The project included demolition of interior nonstructural components and abatement of hazardous materials in both Men’s and Women’s Restrooms.
ƒ Attended pre-construction meetings and
coordinated with the City, general contractor, and
abatement contractor to initiate work in compliance
with specifications and regulations.
ƒ Provided daily onsite oversight and air monitoring in an occupied, public building throughout abatement
activities.
ƒ Documented daily progress, site conditions, and air
monitoring results with same-day reporting.
ƒ Maintained continuous communication with the
City project manager, site staff, and abatement
contractor to ensure adherence to regulatory
standards and project requirements.
ƒ Performed final clearance inspections and sampling
for asbestos and lead-containing material removal.
ƒ Delivered a comprehensive final abatement
monitoring report documenting successful
completion and regulatory compliance.

Start Date: 2025 | Completion Date: 2025
Reference: John Griffin, Contracts Administrator
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Key Personnel Assigned: Rhys Kuzmic, James Saleh,
Nadra Matar
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AESCO conducted a limited asbestos and lead
inspection for the flooring and painting project at the Boat House/Youth and Group Facility, focusing on
materials impacted by new flooring installation. Services included coordination with agency staff; onsite visual
inspections; bulk sampling and documentation; XRF
analysis of painted surfaces; laboratory coordination; and preparation of the final survey report.

Following the survey, AESCO provided abatement
oversight, including air monitoring during removal of
asbestos-containing flooring, as well as final clearance inspections and air testing.
ƒ Coordinated with OCPW to confirm scope, conduct
site walk, and initiate survey activities
ƒ Performed visual inspection and documented
material conditions, locations, and quantities
ƒ Collected and submitted samples to a certified
laboratory with chain-of-custody documentation
ƒ Conducted abatement monitoring during flooring
removal
ƒ Delivered final survey and abatement monitoring
reports to Orange County Public Works
 2025 |


 2025
Reference: Katie Ong, Project Manager
714-442-5899, [email protected]
Key Personnel Assigned: Rhys Kuzmic, James Saleh,
Nadra Matar
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RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services 



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AESCO provided abatement oversight for the Exterior
Fountains Project at Central Library, which involved
partial removal of asbestos-containing materials
to support repairs. Work included two abatement
phases: hand removal of fountain lining and mastic
grinding under containment. AESCO also performed a
supplemental asbestos survey to differentiate adhesive
types, resulting in cost savings during the second phase.

Project Highlights
ƒ Daily oversight with perimeter air monitoring of
outdoor containment areas
ƒ Documentation of site conditions and progress
ƒ Ongoing coordination with City project manager
and abatement contractor
ƒ Final clearance inspections and air sampling
following removal activities
ƒ Delivery of final abatement monitoring report
confirming successful completion
 2025 |


 2025
Reference: Frank Drevdahl, Capital Projects
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Key Personnel Assigned: Rhys Kuzmic, James Saleh,
Nadra Matar




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AESCO provided abatement oversight for the 2nd Floor
Tenant Improvement Project at Building A, including
hazardous material removal in lobby and restroom areas.

Services included coordination with OCPW, the general
contractor, and abatement contractor; onsite monitoring during asbestos and lead removal; final clearance
inspections and sampling; and preparation of the final
monitoring report. Project Highlights:
ƒ Coordinated with project team to initiate work in
compliance with specifications and regulations
ƒ Performed daily oversight and air monitoring within
an occupied public facility
ƒ Documented site conditions and abatement
progress
ƒ Maintained ongoing coordination with the
abatement contractor to ensure compliance
ƒ Conducted final clearance inspections and sampling
ƒ Delivered final abatement monitoring report to
Orange County Public Works
 2023 |


 2024
 Randy Quillman, Project Manager, 714-647-
3949, [email protected]


 Adam Chamaa, PE, GE; Rhys
Kuzmic, Omar Chamaa, PE; Russell J. Scharlin, PE, GE;
David Ryan, PE, Nadra Matar



 




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AESCO supported the Admiralty Drive Bridge
Rehabilitation Project as both an engineering and
environmental consultant. The project included
demolition and reconstruction of a 3-span steel girder
bridge and was executed in phased construction to
maintain traffic flow. Scope of Work:
ƒ Performed hazardous materials survey for
asbestos and lead
ƒ Provided abatement oversight, including air
monitoring during removal of ACM and lead-based
paint
ƒ Coordinated with project team to maintain
regulatory compliance
ƒ Conducted final clearance inspections and
sampling
ƒ Delivered final abatement monitoring report
ƒ Engineering support and materials testing/
inspection for structural, utility, and paving
improvements
Start Date: 2024 | Completion Date: 2025
 Randy Quillman, Project Manager, 714-647-
3949, [email protected]


 Adam Chamaa, PE, GE; Omar
Chamaa, PE; David Ryan, PE, Nadra Matar, James Saleh,
Rhys Kuzmic
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AESCO conducted a limited asbestos and lead-based
paint/glaze survey for the Fire Station No. 70 Remodel, ADA Restroom, and Generator Upgrade Project, focusing
on materials impacted within flooring, walls, and ceilings. ƒ Coordinated with City staff to confirm scope and
initiate survey
ƒ Performed onsite visual inspections, material
documentation, and bulk sampling
ƒ Conducted XRF testing of painted and coated
surfaces
ƒ Submitted samples to a certified laboratory with
chain-of-custody documentation
ƒ Delivered final survey report identifying asbestosand lead-containing materials Start Date: 2024 | Completion Date: 2024
 Michelle Cabanas, Assistant Engineer, 714-
647-3560, [email protected]


 Adam Chamaa, PE, GE; Rhys
Kuzmic, Omar Chamaa, PE; Nadra Matar, James Saleh
RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services



 
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AESCO performed a limited asbestos and lead-based
paint/glaze survey in support of restroom upgrades
at the facility. The scope included the identification
of suspect asbestos- and lead-containing materials in
flooring, walls, and ceilings that would be impacted during demolition and renovation. Our team coordinated with
City staff to confirm the scope of work, conducted a site walk, and performed a thorough visual inspection and
documentation of material conditions, locations, and
estimated quantities.

Field activities included bulk sampling of suspect materials with proper chain of custody, XRF testing of painted and coated surfaces, and delivery of samples to a certified laboratory for analysis. Upon completion, AESCO prepared and submitted a comprehensive survey report to the
City of Santa Ana, detailing the identified asbestos- and lead-containing materials. This documentation supported regulatory compliance and provided the City with clear
guidance for abatement planning and safe execution of
the project.

Start Date: 2025 | Completion Date: 2025
 Jonathon Aguirre, Assistant Engineer, 714-
819-5724, [email protected]


 Adam Chamaa, PE, GE; Omar
Chamaa, PE; Nadra Matar, James Saleh, Rhys Kuzmic
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AESCO conducted a limited asbestos and lead-based
paint/glaze survey to support restroom renovations,
identifying materials impacted within flooring, walls,
ceilings, and finishes.
ƒ Coordinated with City staff to review scope and
perform site walkthrough
ƒ Conducted visual inspections, material
documentation, and bulk sampling
ƒ Performed XRF testing of painted and coated
surfaces
ƒ Submitted samples to a certified laboratory under
chain-of-custody procedures
ƒ Delivered final survey report identifying
material locations, quantities, and compliance
requirements
Start Date: 2025 | Completion Date: 2024
 Jonathon Aguirre, Assistant Engineer, 714-
819-5724, [email protected]


 Adam Chamaa, PE, GE; Rhys
Kuzmic, Omar Chamaa, PE; Nadra Matar, James Saleh
RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services



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Our approach to this on-call contract is grounded in responsiveness, technical defensibility, fiscal accountability, and clear communication. We understand that the City’s Public Works Department requires a consultant that can mobilize quickly, provide clear and defensible findings, and manage multiple task orders concurrently without schedule slippage or budget overruns.

We will assign a dedicated Contract Manager who serves as the City’s single point of contact and is responsible for:
ƒ Intake and scoping of all task orders
ƒ Coordination of field staff and laboratories
ƒ Budget and schedule oversight
ƒ QA/QC compliance
ƒ Invoice accuracy and transparency
ƒ Executive-level communication with City staff
This structure ensures accountability and eliminates fragmented communication. /.

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2 Because this is a task order-based contract, responsiveness and clarity at the outset of each assignment are critical. ")    
We commit to the following service standards:
ƒ Acknowledge City request within 1 business day
ƒ Provide preliminary scope discussion within 48 hours
ƒ Mobilize for routine assessments within 3–5 business days ƒ Mobilize for urgent/health-sensitive matters within 24–48 hours, when required This responsiveness is especially important for public-facing facilities such as parks, community centers, and safety facilities.
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Each task proposal will include:
ƒ Clear scope and defined deliverables
ƒ Regulatory framework and testing methodology
ƒ Laboratory method references
ƒ Milestone schedule
ƒ Time-and-materials estimate with not-to-exceed amount ƒ Identification of responsible personnel
ƒ Assumptions and exclusions
We ensure both parties have a shared understanding before proceeding.

RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services



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RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services

3. #

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We implement proactive controls to prevent overruns and delays. 
 

ƒ Defined milestone tracking for each task
ƒ Internal deadline buffers prior to City submittal
ƒ Laboratory turnaround monitoring
ƒ Weekly internal status check-ins for active tasks
ƒ Immediate notification to City of potential delays
*
 

Because task orders are approved with a not-to-exceed limit, we implement:
ƒ Pre-task hour allocation by discipline
ƒ Real-time labor tracking
ƒ Burn-rate monitoring
ƒ Written notification when 75% of NTE is reached
ƒ City approval prior to exceeding authorized limits
Invoices will strictly comply with the City’s requirements for task-level breakdown, percent complete, and remaining balance. Invoices will include consultant’s name, contract number, task order number, purchase order number, project name, invoice number, invoice date, billing period, deliverables provided during billing period/percentage of each task completed during billing period (for work performed on a lump sum basis), total budgeted task order amount, percentage of total task order amount billed to date, and other information as required by a specific task order. For time and materials work performed, invoices will also include the name of the staff member working on the task and/ or deliverable, the specific task or sub-task performed, the date of performance, the number of hours performed on that date, the staff member’s billing rate per the approved rate sheets, and the description of work performed for that time entry with any necessary accompanying receipts or documentation.

No markups will be applied to direct costs or subconsultants in accordance with RFQ requirements.

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Environmental investigations must withstand regulatory and public scrutiny. Our QA/QC program operates at three levels:
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ƒ Standardized sampling protocols
ƒ Instrument calibration logs
ƒ Chain-of-custody control
ƒ Field duplicates/blanks as required
ƒ Licensed/certified inspectors as applicable



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ƒ Use of accredited laboratories
ƒ Verification of detection limits
ƒ Review of QA flags and data qualifiers
ƒ Confirmation of regulatory thresholds
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Every report undergoes:

1. Technical review by a senior environmental professional

2. Regulatory compliance review

3. Contract Manager final review for clarity and completeness No deliverable is issued without documented QA/QC sign-off.

8. 
 
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We maintain full compliance with:
ƒ Cal/OSHA requirements
ƒ South Coast AQMD regulations
ƒ EPA and State DTSC guidance
ƒ Local health department requirements
We maintain organized project files including:
ƒ Sampling logs
ƒ Laboratory reports
ƒ Chain-of-custody forms
ƒ Photographic documentation
ƒ Regulatory correspondence
Records are retained in accordance with contractual and statutory requirements.

9. 
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Our firm maintains a written Health and Safety Plan and ensures:
ƒ OSHA-trained personnel
ƒ Appropriate PPE usage
ƒ Safe access protocols
ƒ Protection of occupants during investigations
ƒ Clear hazard communication signage when necessary
For occupied facilities, we coordinate closely with City staff to minimize disruption.

RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services



 (
RFQ No. 26-001 On-Call Environmental Monitoring and Testing Services :. 
  
The Contract Manager serves as the communication conduit between:
ƒ City staff
ƒ Field inspectors
ƒ Laboratory personnel
ƒ Subconsultants
We provide:
ƒ Weekly status summaries for active tasks
ƒ Immediate notification of critical findings
ƒ Clear explanation of technical terminology
ƒ Practical, solution-oriented recommendations
We recognize the importance of communicating clearly in a community-oriented coastal city environment. ;. * <


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If specialized services are required, we:
ƒ Pre-qualify subconsultants
ƒ Maintain sole responsibility for deliverables
ƒ Perform QA/QC review of subconsultant work
ƒ Monitor subconsultant budget usage
ƒ Ensure compliance with City contract requirements
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To maximize cost-effectiveness and performance, we incorporate:
ƒ Digital field data collection
ƒ Electronic chain-of-custody tracking
ƒ Standardized reporting templates
ƒ Early identification of remediation pathways
ƒ Expedited laboratory options when required
These efficiencies reduce administrative burden and support timely decision-making. ->.  $



 






We track performance internally through:
ƒ On-time delivery metrics
ƒ Budget variance tracking
ƒ Internal QA/QC audits
ƒ Post-task debriefs
This allows us to refine processes over the five-year contract term.

RFQ 26-001 City of Hermosa Beach

6.2 Required Forms

6.2.1 Certification of Qualifications
RFQ #: _________
The undersigned hereby submits its statement of qualifications and agrees to be bound by the terms and conditions of this Request for Qualifications (RFQ).

1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.

3. Proposer has carefully reviewed its statement of qualifications and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

4. It is understood and agreed that the City reserves the right to accept or reject any or all statement of qualifications and to waive any informality or irregularity in any statement of qualifications received by the City.

5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.

6. The statement of qualifications shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________

8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications. 26-001
No. 1, March 10, 2026

RFQ 26-001 City of Hermosa Beach

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
Adam Chamaa, Vice President

RFQ 26-001 City of Hermosa Beach

6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:

1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This statement of qualifications is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham statement of qualifications and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham statement of qualifications or to refrain from submitting to this RFQ.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.

5. All statements contained in the statement of qualifications and related documents are true.

6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham statement of qualifications.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
26-001
Adam Chamaa, Vice President

RFQ 26-001 City of Hermosa Beach

6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
26-001
Adam Chamaa, Vice President

RFQ 26-001 City of Hermosa Beach

6.2.4 Acknowledgement of Professional Services Agreement RFQ #: _________
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
26-001
No exceptions noted
Adam Chamaa, Vice President

AESCO
17782 Georgetown Lane
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City of Hermosa Beach
BBK (February 2026) PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL SERVICES
65270.00021\44691266.1

EXHIBIT C

SAMPLE TASK ORDER NOTICE TO PROCEED

City of Hermosa Beach
BBK (February 2026) PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL SERVICES
65270.00021\44691266.1
ON-CALL CONTRACT – TASK ORDER NOTICE TO PROCEED
Dear [CONSULTANT], Date: [DATE]
Task Order #: [NO.]
Company Name:

On-Call Contract #:

Service Type:

Project Title:

Purchase Order #:

Total Task Order
Cost:

Method(s) of
Payment (may be
more than one):
☐ Lump Sum: [AMOUNT]
☐ Time and
Material:
[AMOUNT]
Total: [AMOUNT]
Estimated Task Start
Date:

Estimated Task End
Date:

Scope of Work:

This letter shall serve as Notice to Proceed (NTP) based on the attached proposals dated ______.

City of Hermosa Beach
BBK (February 2026) PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL SERVICES
65270.00021\44691266.1
You are authorized to proceed with performing the task order in accordance with the project documents in your proposal and subsequent amendments.

The total authorization for PW-[CONTRACT NO.] to date is $[TOTAL AUTHORIZATION AMOUNT] as tabulated below:

Task
Order
#
PO # NTP Date Description Status Payment
Type
Amount Balance
Original Authorized Contract Amount per Agreement dated [DATE OF AGREEMENT]
1 [PO#] [DATE] [DESC.] [STATUS] [AMOUNT]
2 [PO#] [DATE] [DESC.] [STATUS] [AMOUNT]
Total Amount Authorized Under PW-[CONTRACT NO.] [TOTAL

AUTHORIZATION
AMOUNT]
You are not to exceed this amount unless additional authorization is received from the City.

Please send all invoices to:
[PROJECT MANAGER], Project Manager at [PROJECT MANAGER’S EMAIL] [CONTRACT MANAGER], Contract Manager at [CONTRACT MANAGER’S EMAIL] Accounts Payable at [email protected]
All charges must be assigned to Contract Number PW-PSA [CONTRACT NO.], Task Order [TO NO.], and the Purchase Order assigned to this work.

AESCO, Inc. shall perform its services consistent with the professional skill and care ordinarily provided by professionals providing similar services under similar circumstances. AESCO, Inc. shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the project.

AESCO, Inc.’s substantial failure to comply with the provisions of this Task Order, including deadlines (if any) set forth above, shall constitute a default. In the event AESCO, Inc. is in default, City shall provide written notice to AESCO, Inc. setting forth the nature of the default and providing AESCO, Inc. a period of Number (#) days from AESCO, Inc.’s receipt of City's notice to cure the default. In the event such default is not cured within the time required herein,

City of Hermosa Beach
BBK (February 2026) PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL SERVICES
65270.00021\44691266.1
the City may terminate this Task Order. The City shall have no obligation or duty to compensate AESCO, Inc. for any work performed after the date of termination.

However, notwithstanding the foregoing, the schedule and deadlines in this Task Order may be equitably adjusted as the project progresses upon written agreement of both City and AESCO, Inc. or if a delay in AESCO, Inc.‘s performance of its services is due to circumstances beyond AESCO, Inc.’s reasonable control.

Should you have any questions, please contact me at (310) 318-0### or via email at (name)@hermosabeach.gov.

Sincerely
[CONTRACT MANAGER’S NAME]
[CONTRACT MANAGER’S TITLE]
Attachment:
[NAME OF PROPOSAL]

City of Hermosa Beach
BBK (February 2026) PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL SERVICES
65270.00021\44691266.1

EXHIBIT D
CONSULTANT’S RATE SHEET

Code Item $/Unit Unit
P100 Principal Professional Engineer $         240.00 Hour P102 Project Engineer / Manager $         195.00 Hour
P116 Health and Safety Officer $         225.00 Hour
P109 CADD Operator/Draftsperson $           80.00 Hour
P110 Data Processing, Technical Editing or Reproduction $           80.00 Hour P111 Expert Witness Testimony $         510.00 Hour
P112 Certified Payroll, per hr. $         185.00 Hour
P113 Senior Staff Environmental Contract Manager/Project Manager (CAC, CLP) $         130.00 Hour P114 Senior Environmental Engineer $         200.00 Hour P115 Certified Industrial Hygienist/Certified Safety Professional $         230.00 Hour Field Technician
Code Item $/Unit Unit
T177 Environmental Technician (CAC/CSST, CLP) $         115.00 Hour T178 Industrial Hygiene Technician/Lead Sampling Technician $           90.00 Hour T179 8 Hour Shift Rate Environmental Technician (CAC/CSST, CLP) $         700.00 Shift T180 4 Hour Shift Rate Environmental Technician (CAC/CSST, CLP) $         400.00 Shift T181 Weekend/Holiday Shift Rate Environmental Technician (CAC/CSST, CLP) $         900.00 Shift T182 8 Hour Shift Rate (Industrial Hygiene Technician/Lead Sampling Technician) $         600.00 Shift T183 4 Hour Shift Rate (Industrial Hygiene Technician/Lead Sampling Technician) $         400.00 Shift T184 Weekend/Holiday Shift Rate (Industrial Hygiene Technician/Lead Sampling Technician) $         800.00 Shift T185 8 Hour Shift Rate (Certified Industrial Hygienist/Certified Safety Professional)      1,800.00$ Shift Field Inspector/Technician Hours
No Work Performed (Work Cancelled) will be charged at 2 hour minimum All field services charge at 4 hour minimum and 8 hour thereafter Regular Work Hours
First 8 hours, Monday through Friday, between 5:00 a.m. to 5:00 p.m.

Direct Project expenses outside services will be charged at Cost + 15%.

Time and One‐Half
Any increment past first 8 hours through 12 hours, Monday through Friday First 12 hours on Saturday
Shift between 3:00 a.m. and 5:00 a.m.

Double Time
Any hours past 12 hours Monday through Saturday, all day Sunday and Federal Holidays Field Equipment Charges
Code Item $/Unit Unit
E353 Field Vehicle Usage (Up to 100 miles) $           80.00 Trip E379 XRF Lead Analyzer $         500.00 Day
E390 PCM Air Cassettes (box) $           15.00 Each
E391 TEM Air Cassettes (box) $           15.00 Each
E392 Lead Air Cassettes (box) $           15.00 Each
AESCO Rate Schedule
City of Hermosa Beach
RFQ No. 26‐001 On‐Call Environmental Monitoring and Testing Services Submitted March 19, 2026
Rates are Guaranteed for the Term of the Agreement
Professional Staffing

E393 Ghost Wipes for surface sampling, including lead and beryllium testing $             5.00 Each E394 Air‐O‐Cell Cassettes $             7.00 Each
Environmental Tests
Code Item $/Unit Unit
N800 Asbestos Polarized Light Microscopy (PLM) 6‐hour/rush Turnaround, each            35.00$ Test N801 Asbestos Polarized Light Microscopy (PLM) 8‐hour Turnaround, each $           25.00 Test N802 Asbestos Polarized Light Microscopy (PLM) 24‐hour Turnaround, each $           20.00 Test N803 Asbestos Polarized Light Microscopy (PLM) 48‐hour Turnaround, each $           20.00 Test N804 Asbestos Polarized Light Microscopy (PLM) 72‐hour Turnaround, each $          20.00 Test N805 Asbestos Polarized Light Microscopy (PLM) 5‐day Turnaround, each $           15.00 Test N806 Asbestos Polarized Light Microscopy (PLM) 10‐day Turnaround, each $           15.00 Test N807 Phase Contrast Microscopy (PCM) 6‐hour Turnaround, each $           30.00 Test N808 Phase Contrast Microscopy (PCM) 24‐hour Turnaround, each $           20.00 Test N809 Phase Contrast Microscopy (PCM) 48‐hour Turnaround, each $           20.00 Test N810 Phase Contrast Microscopy (PCM) 3‐day Turnaround, each $           15.00 Test N811 Phase Contrast Microscopy (PCM) 5‐day Turnaround, each $           15.00 Test N812 Asbestos Transmission Electron Microscopy (TEM) AHERA, 6‐8 hour Turnaround, each $         210.00 Test N813 Asbestos Transmission Electron Microscopy (TEM) AHERA, 24 hour Turnaround, each $         150.00 Test N814 Asbestos Transmission Electron Microscopy (TEM) AHERA, 48 hour Turnaround, each $        135.00 Test N815 Asbestos Transmission Electron Microscopy (TEM) AHERA, 3‐day Turnaround, each $         120.00 Test N816 Asbestos Transmission Electron Microscopy (TEM) AHERA, 5‐day Turnaround, each $         115.00 Test N817 Asbestos Polarized Light Microscopy (PLM) 1000 Point Count, 4‐hour Turnaround, each $         125.00 Test N818 Asbestos Polarized Light Microscopy (PLM) 1000 Point Count, 8‐hour Turnaround, each $        120.00 Test N819 Asbestos Polarized Light Microscopy (PLM) 1000 Point Count, 24‐hour Turnaround, each $         115.00 Test N820 Asbestos Polarized Light Microscopy (PLM) 1000 Point Count, 48‐hour Turnaround, each $         105.00 Test N821 Asbestos Polarized Light Microscopy (PLM) 1000 Point Count, 72‐hour Turnaround, each $           95.00 Test N822 Asbestos Polarized Light Microscopy (PLM) 1000 Point Count, 5‐day Turnaround, each $          85.00 Test N823 Asbestos TEM NIOSH 7402, same day Turnaround, each $         140.00 Test N824 Asbestos TEM NIOSH 7402, 24‐hour Turnaround, each $         115.00 Test N825 Asbestos TEM NIOSH 7402, 72‐hour Turnaround, each $           90.00 Test N826 Asbestos TEM NIOSH 7402, 5‐day Turnaround, each $           85.00 Test N827 Asbestos TEM Microvac Dust Quantitative, 6‐hour Turnaround, each $        360.00 Test N828 Asbestos TEM Microvac Dust Quantitative, 24‐hour Turnaround, each $         265.00 Test N829 Asbestos TEM Microvac Dust Quantitative, 48‐hour Turnaround, each $         240.00 Test N830 Asbestos TEM Microvac Dust Qualitative, 24‐hour Turnaround, each $         190.00 Test N831 Asbestos TEM Microvac Dust Qualitative, 48‐hour Turnaround, each $         180.00 Test N832 Asbestos TEM Microvac Dust Qualitative, 3‐day Turnaround, each $        150.00 Test N833 Asbestos TEM Microvac Dust Qualitative, 5‐day Turnaround, each $         135.00 Test N834 Lead Wipe Dust (Flame Atomic Absorption), 4‐hour Turnaround, each $           45.00 Test N835 Lead Wipe Dust (Flame Atomic Absorption), 6‐hour/same day Turnaround, each $           25.00 Test N836 Lead Wipe Dust (Flame Atomic Absorption), 24‐hour Turnaround, each $          20.00 Test N837 Lead Wipe Dust (Flame Atomic Absorption), 48‐hour Turnaround, each $           15.00 Test N838 Lead Wipe Dust (Flame Atomic Absorption), 3‐day Turnaround, each $           15.00 Test N839 Lead Wipe Dust (ICP‐MS), 4‐hour Turnaround, each $           70.00 Test N840 Lead Wipe Dust (ICP‐MS), 8‐hour Turnaround, each $           65.00 Test N841 Lead Wipe Dust (ICP‐MS), 24‐hour Turnaround, each $           55.00 Test N842 Lead Wipe Dust (ICP‐MS), 48‐hour Turnaround, each $           50.00 Test N843 Lead Air Sample (Flame Atomic Absorption), 4‐hour Turnaround, each $           45.00 Test N844 Lead Air Sample (Flame Atomic Absorption), 6‐hour/same day Turnaround, each $           25.00 Test N845 Lead Air Sample (Flame Atomic Absorption), 24‐hour Turnaround, each $           20.00 Test N846 Lead Air Sample (Flame Atomic Absorption), 48‐hour Turnaround, each $           15.00 Test N847 Lead Air Sample (ICP‐MS), 4‐hour Turnaround, each $          70.00 Test N848 Lead Air Sample (ICP‐MS), 8‐hour Turnaround, each $           65.00 Test N849 Lead Air Sample (ICP‐MS), 24‐hour Turnaround, each $           55.00 Test N850 Lead Air Sample (ICP‐MS), 48‐hour Turnaround, each $           50.00 Test N851 Lead Paint Chip (Flame Atomic Absorption), 3‐day Turnaround, each $          15.00 Test N852 Lead Paint Chip (Flame Atomic Absorption), 4‐hour Turnaround, each $           45.00 Test

N853 Lead Paint Chip (Flame Atomic Absorption), 6‐hour/same day Turnaround, each $           25.00 Test N854 Lead Paint Chip (Flame Atomic Absorption), 24‐hour Turnaround, each $           20.00 Test N855 Lead Paint Chip (Flame Atomic Absorption), 48‐hour Turnaround, each $           15.00 Test N856 Lead Paint Chip (Flame Atomic Absorption), 5‐day Turnaround, each $           15.00 Test N857 Lead Soil (Flame Atomic Absorption), 3‐hour Turnaround, each $          50.00 Test N858 Lead Soil (Flame Atomic Absorption), 6‐hour Turnaround, each $           35.00 Test N859 Lead Soil (Flame Atomic Absorption), 24‐hour Turnaround, each $           30.00 Test N860 Lead Soil (Flame Atomic Absorption), 32‐hour Turnaround, each $           25.00 Test N857 Lead Soil (Flame Atomic Absorption), 48‐hour Turnaround, each $           20.00 Test N861 Lead Soil (Flame Atomic Absorption), 3‐day Turnaround, each $          20.00 Test N862 Lead Soil (Flame Atomic Absorption), 4‐day Turnaround, each $           20.00 Test N863 Lead Soil (Flame Atomic Absorption), 5‐day Turnaround, each $           20.00 Test N865 Lead Drinking Water EPA 200.8 (ICP‐MS), 4‐hour Turnaround, each $           70.00 Test N866 Lead Drinking Water EPA 200.8 (ICP‐MS), 8‐hour Turnaround, each $           65.00 Test N867 Lead Drinking Water EPA 200.8 (ICP‐MS), 24‐hour Turnaround, each $           55.00 Test N868 Lead Drinking Water EPA 200.8 (ICP‐MS), 48‐hour Turnaround, each $           50.00 Test N869 Mold Spore Trap Analysis, 2‐hour Turnaround, each $           55.00 Test N870 Mold Spore Trap Analysis, 4‐hour Turnaround, each $           50.00 Test N871 Mold Spore Trap Analysis, 8‐hour Turnaround, each $           45.00 Test N872 Mold Spore Trap Analysis, 24‐hour Turnaround, each $           40.00 Test N873 Mold Spore Trap Analysis, 2‐day Turnaround, each $           35.00 Test N874 Mold Spore Trap Analysis, 5‐day Turnaround, each $          30.00 Test N875 Mold Tape/Bulk Direct Exam 2‐hour Turnaround, each $           55.00 Test N876 Mold Tape/Bulk Direct Exam 4‐hour Turnaround, each $           50.00 Test N877 Mold Tape/Bulk Direct Exam 8‐hour Turnaround, each $           45.00 Test N878 Mold Tape/Bulk Direct Exam 24‐hour Turnaround, each $           40.00 Test N879 Mold Tape/Bulk Direct Exam 2‐day Turnaround, each $          35.00 Test N880 Mold Tape/Bulk Direct Exam 5‐day Turnaround, each $           30.00 Test