Hermosa Beach City Council
June 9, 2026

City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 BBK (February 2026) PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL SERVICES
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PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL ENVIRONMENTAL MONITORING AND TESTING SERVICES

BETWEEN

THE CITY OF HERMOSA BEACH
AND
PANACEA, INC.

This professional services agreement (“Agreement”) is made and entered into as of May 12, 2026, by and between the City of Hermosa Beach (a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1315 Valley Drive, Hermosa Beach, California 90254) (“City”) and PANACEA, Inc. (a corporation with its principal place of business at 14905 Paramount Blvd., Suite H, Paramount, California 90723) (“Consultant”). City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties”.

RECITALS
A. City is a public agency of the State of California and is in need of Consultant’s environmental monitoring and testing services (“Services”); and B. Consultant is duly licensed and has the necessary qualifications to provide such Services; and
C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the Services described herein.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference.

2. Services. Consultant shall provide the City with the Services as set forth in in Exhibit A, attached hereto and incorporated herein by reference. In the event of any inconsistency between the terms of Exhibit A and this Agreement, the terms of this Agreement shall govern. City may order changes in the services

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within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, and executed by Consultant and City. The cost or credit to City resulting from changes in services will be determined in accordance with the written agreement between the parties.

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal, more particularly described in Exhibit B, Consultant’s Statement of Qualifications. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation
a. Subject to paragraph 4b below, the City shall pay for the services listed in Exhibit A with specific tasks assigned to Consultant through issuance of Task Orders.
b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of two hundred thousand dollars ($200,000). This amount is to cover all related costs for the duration of the term, and the City will not pay any additional fees for printing expenses.

Consultant shall submit invoices to City no later than thirty (30) calendar days after the performance of work for which Consultant is billing, invoices shall detail the work performed on each milestone and each project as applicable. All invoices for City’s approved task(s) and or deliverable(s) shall include the following in order for payments to be processed:
(1) Consultant’s name,
(2) Contract number,
(3) Task order number,

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(4) Purchase order number,
(5) Project name,
(6) Invoice number,
(7) Invoice date,
(8) Billing period,
(9) For work performed on a lump sum basis, the deliverables provided during the billing period or the percentage of each task completed during the billing period,
(10) For work performed on a time and materials basis, the name of the staff member working on the task and/or deliverable, the specific task or sub-task performed, the date of performance, the number of hours performed on that date, the staff member’s billing rate per Exhibit D, Consultant’s Rate Sheets, and the description of work performed for that time entry. Any charges for approved direct expenditures (e.g., mileage, parking, etc.) shall be accompanied by receipts or other documentation.
(11) Total budgeted task order amount,
(12) Percentage of total task order amount billed to date, and (13) Other information as required by a specific task order. c. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. The invoice shall describe in detail the services performed, the method of compensation subject to paragraph 4d below, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices. d. Compensation for services under this Agreement shall be based on one of the following methods of compensation:
(1) Lump Sum Method: whereby the Consultant is compensated for meeting designed project milestones for a specific Task Order. All of the

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Consultant’s costs, including employee salaries, overhead, other direct costs, subcontract expenses, and profit are included in the Lump Sum amount; (2) Time and Materials Method: whereby the Consultant is compensated based upon the agreed upon rates as stated in Exhibit D, Rate Sheets, and other approved direct costs, subject to Engineer’s approval, with a total not to exceed amount as stated in the Task Order Notice to Proceed. Rate Sheets shall be in effect for the duration of the Agreement; (3) Combination of Method 1 or 2 above: whereby the Consultant is compensated for some line items in their proposal based upon the Lump Sum Method and other line items in their proposal based on Time and Materials Method.

5. Additional or Removed Work. If changes in the work seem merited by the Parties and informal consultations with the other Party indicate that a change is warranted, it shall be processed by the Consultant forwarding a letter to the City outlining the changes with a statement of estimated changes in fee and/or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. In the absence of an amendment, the City may order such changes and equitably adjust compensation as necessary.

6. Term. This Agreement shall commence on the Effective Date and continue until May 12, 2031, unless the Agreement is previously terminated as provided for herein (“Term”).

7. Maintenance of Records; Audits
a. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date. b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of each

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individual Task Order issued from the City to proceed. The term for each such Task Order shall be specified therein, and Consultant shall perform the services described in the Task Order in accordance with the schedule set forth in the applicable scope of work. Consultant shall complete the services required hereunder within Term.

9. Delays in Performance
a. Neither Party shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics, or quarantine restrictions. “Orders of governmental authorities” includes ordinances; emergency proclamations and orders; and rules to protect the public health, welfare, and safety.
b. Should a Force Majeure Event occur, the non-performing Party shall (within a reasonable time of being prevented from performing) give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay.

10. Compliance with Law
a. Consultant shall comply with all applicable laws, ordinances, codes, and regulations of the Federal, state, and local government (including California Division of Occupational Safety and Health Administration requirements).
b. Consultant shall provide the City with a Taxpayer Identification Number.
c. Consultant shall assist the City as requested in obtaining and maintaining all permits required of Consultant by Federal, state, and local regulatory agencies.

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d. If applicable, Consultant is responsible for all costs of clean up and / or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

11. Standard of Care. Consultant’s services will be performed in accordance with generally accepted professional practices and principles; and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

Consultant’s performance shall conform in all material respects to the requirements of the scope of Services as described in Exhibit A.

12. Conflicts of Interest. During the term of this Agreement, Consultant shall at all times maintain a duty of loyalty and a fiduciary duty to the City; and shall not accept payment from or employment with any person or entity which will constitute a conflict of interest with the City.

13. Assignment and Subconsultant. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City (which may be withheld for any reason). Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

14. Independent Consultant. Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such personnel (including but not limited to social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance).

15. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any

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subcontractor to commence work on any subcontract until it has secured all insurance required under this section.
a. Additional Insured. The City (its officials, officers, employees, agents, and volunteers) shall be named as additional insureds on Consultant’s and its subconsultants’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents.
b. Commercial General Liability
(i) The Consultant shall take out and maintain (during the performance of all work under this Agreement, in amounts not less than specified herein) Commercial General (“CG”) Liability Insurance in a form and with insurance companies acceptable to the City.
(ii) Coverage for CG Liability insurance shall be at least as broad as Insurance Services Office (“ISO”) CG Liability coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse, and Underground (UCX)
exclusion deleted
(7) Contractual Liability with respect to this
Agreement
(8) Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement. (v) The policy shall give City (its elected and appointed officials, officers, employees, agents, and City-designated volunteers) additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or

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endorsements providing the exact same coverage.
(vi) The general liability program may utilize either
deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City; and provided that such deductibles shall not apply to the City as an additional insured.
c. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage (including coverage for owned, non-owned, and hired vehicles in a form and with insurance companies acceptable to the City).
(ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City (its elected and appointed officials, officers, employees, agents, and City-designated volunteers) additional insured status.
(iv) Subject to written approval by the City, the automobile liability program may utilize deductibles; provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. d. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code; and he/she will comply with such provisions before commencing work under this Agreement. (ii) To the extent Consultant has employees at any time during the term of this Agreement (at all times during the performance of the work under this Agreement), the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement (all in accordance with the “Workers’ Compensation and Insurance Act”, Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein). Consultant shall require all subconsultants to obtain and

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maintain (for the period required by this Agreement) workers’ compensation coverage of the same type and limits as specified in this section. e. Professional Liability (Errors and Omissions). At all times during the performance of the work under this Agreement, the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors, or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend.
f. Privacy/Network Security (Cyber). At all times during the performance of the work under this Agreement, the Consultant shall maintain privacy/network security insurance for: (1) privacy breaches; (2) system breaches; (3) denial or loss of service; and (4) the introduction, implantation, or spread of malicious software code in a form and with insurance companies acceptable to the City.
g. Minimum Policy Limits Required
(i) The following insurance limits are required:

Combined Single Limit
Commercial General Liability $2,000,000 per
occurrence/$4,000,000 aggregate
for bodily injury, personal injury, and
property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
Cyber Liability $1,000,000 per occurrence and
aggregate

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(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement; or a waiver of any coverage normally provided by any insurance.

Any available coverage shall be provided to the Parties required to be named as Additional Insured pursuant to this Agreement.
h. Evidence Required. Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds (where appropriate) the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
i. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement; except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance, or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three (3) years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period (a) if the retroactive date is advanced past

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the effective date of this Agreement; (b) if the policy is cancelled or not renewed; or (c) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages (except for the
professional liability coverage) shall contain or be endorsed to provide waiver of subrogation in favor of the City (its officials, officers, employees, agents, and volunteers) or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City; and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
j. Qualifying Insurers. All policies required shall be issued by acceptable insurance companies (as determined by the City) which satisfy the following minimum requirements: Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any Federal law. k. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant; and any approval of said insurance by the City is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement (including but not limited to the provisions concerning indemnification).
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City

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will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide
complete copies of all insurance policies in effect for the duration of the Project. (iv) The City (City Council, any member of the City Council, officials, officers, employees, agents, or volunteers) shall not be personally responsible for any liability arising under or by virtue of this Agreement. l. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, the City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

16. Indemnification. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify, and hold the City (its elected and appointed officials, officers, employees, agents, and authorized volunteers) free and harmless from any and all claims (demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind in law or equity to property or persons including wrongful death (“Claims”)) in any manner arising out of, pertaining to, or incident to any alleged acts (errors, omissions, or willful misconduct) of Consultant (its officials, officers, employees, subcontractors, consultants, or agents) in connection with the performance of the Consultant’s services, the Project, or this Agreement (including without limitation the payment of all damages, expert witness fees, attorneys’ fees, and other related costs and expenses). This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City (the City Council, members of the City Council, its employees, or authorized volunteers).

Consultant’s indemnification obligation shall survive the expiration or earlier termination of this Agreement.

17. California Labor Code Requirements

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a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq. (as well as California Code of Regulations, Title 8, Section 16000, et seq.) ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws if applicable. Consultant shall defend, indemnify, and hold the City (its elected officials, officers, employees, and agents) free and harmless from any claims (liabilities, costs, penalties, or interest) arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815), and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

18. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and Federal law respecting the employment of undocumented aliens (including but not limited to the Immigration Reform and Control Act of 1986 as may be amended from time to time), and shall require all subconsultants and subsubconsultants to comply with the same.

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19. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or Federal court situated in the County of Los Angeles, State of California.

20. Termination or Abandonment
a. The City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days’ written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports, and other documents produced or developed for that portion of the work completed and/or being abandoned. The City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services (based on an amount mutually agreed to by the Parties of the portion of such task completed but not paid prior to said termination). The City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant. c. If the Agreement is terminated prior to its completion for any reason, Consultant shall refund the monthly prorated cost of the incomplete term.

21. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant (when requested) shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant’s professional services occurs, Consultant shall (at no cost to City) provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City and to participate in any meeting required with regard to the correction.

22. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement

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is in effect.

23. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement; and in the performance of its obligations hereunder except as expressly provided herein.

24. Ownership of Documents and Confidential Information a. All deliverables and other documents generated by
Consultant in the performance of the Services (including all work papers, work-inprogress, designs, drawings, documents, data, computations, specifications, studies and reports prepared by Consultant as a part of the Services or authorized Additional Services (“Consultant Work Product”)) shall belong to and be subject to the sole ownership and use of City.
b. Consultant may receive written or verbal information from City (its representatives or agents) not in the public domain during the course of the performance of this Agreement. Such information may include City’s know how, trade secrets, and other proprietary and confidential information; and Consultant agrees to treat such information as confidential information belonging to City.

Consultant agrees that neither it (nor its officers, employees, representatives, agents, successors, or assigns) will disclose such information to any third party or use the same in any manner without the prior written consent of City. Consultant further agrees to safeguard such proprietary and confidential information from unauthorized disclosure and/or use using the same degree of care it uses to protect its own proprietary and confidential information, but not less than a reasonable standard of care. In the event that disclosure of such information is sought pursuant to any law or regulation, Consultant shall promptly notify City of such fact to allow City to assert whatever exclusions or exemptions may be available to it under applicable law or regulation.

25. Organization. Consultant shall assign Rhys Kuzmic as Project Manager. Consultant shall provide City fifteen (15) days written notice before removing or reassigning the Project Manager from the performance of the Services.

26. Limitation of Agreement. This Agreement is limited to and includes only the work included in the scope of Services described in Exhibit A

27. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office (certified mail, return receipt requested, postage

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prepaid, and addressed to the following addresses) and shall be effective upon receipt thereof:

CITY:

City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, California 90254
Attn: Andrew Nguyen
CONSULTANT:

PANACEA, Inc.
14905 Paramount Blvd., Suite H
Paramount, California 90723
Attn: Stephen Drengson

28. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

29. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age, or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include but not be limited to all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

30. City’s Right to Employ Other Consultants. City reserves its right to employ other consultants, including engineers, in connection with the scope of Services as listed in Exhibit A or other scopes of Services.

31. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators, and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties, or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

32. Prohibited Interests. Consultant maintains and warrants that it has neither employed nor retained any company or person (other than a bona fide employee working solely for Consultant) to solicit or secure this Agreement.

Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person (other than a bona fide employee working solely for Consultant) any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. No official, officer, or employee of City

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(during the term of his or her service with City) shall have any direct interest in this Agreement; or obtain any present or anticipated material benefit arising therefrom for the term of this Agreement.

33. Non-Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

34. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance; and the remaining provisions of this Agreement shall remain in full force and effect.

35. Time of Essence. Time is of the essence for each and every provision of this Agreement.

36. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof; and shall not in any way affect the meaning or interpretation of this Agreement.

37. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement.

38. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties; and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement.

39. Entire Agreement. This Agreement (including the Exhibits) represents the entire understanding of the Parties as to those matters contained herein; and supersedes and cancels any prior or contemporaneous oral or written understanding, promises, or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations,

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inducements, promises, or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This is an integrated Agreement.

40. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement.

41. Electronic Signature. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.

42. Key Personnel. Consultant has represented to the City that certain additional key personnel and consultants will perform the Services under this Agreement. Should one or more of such personnel or consultants become unavailable, Consultant may substitute others of at least equal competence upon written approval of the City. In the event the Parties cannot agree as to the substitution of key personnel, engineers, or consultants, the City shall be entitled to terminate this Agreement for cause. Any personnel, engineers, or consultants who fail or refuse to perform the Services in a manner acceptable to the City (or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Services, or a threat to the safety of persons or property) shall be promptly removed from the Services by the Consultant at the request of the City. The key additional personnel, engineers, and consultants for performance of this Agreement are as follows: Chris Phillips, Principal.

43. Licenses and Permits. Consultant shall obtain all licenses and permits necessary for the performance of the Services at no cost to the City, except with respect to the following licenses and permits if so identified which the City shall obtain at its own cost: None.
[SIGNATURES ON FOLLOWING PAGE]

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SIGNATURE PAGE
FOR

PROFESSIONAL SERVICES AGREEMENT
FOR ON-CALL [TYPE OF SERVICES] SERVICES

BETWEEN

THE CITY OF HERMOSA BEACH
AND
PANACEA, INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.

CITY OF HERMOSA BEACH
APPROVED BY:

Steve Napolitano
City Manager
ATTESTED BY:

Martha Alvarez
City Clerk
APPROVED AS TO FORM:

Jason Baltimore
Interim City Attorney
PANACEA, INC.

Taxpayer Identified Number:

City of Hermosa Beach
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EXHIBIT A

SERVICES

TASK ORDER
Specific tasks will be assigned to Consultant through issuance of Task Orders.

No services shall be performed unless authorized by a written Task Order Notice to Proceed for an individual Task Order assignment, issued by the CITY, in the form attached hereto as Exhibit C, Sample Task Order Notice to Proceed.

Consultant shall commence performance upon receipt of a Task Order from City to proceed and perform its services in a prompt and timely manner and within the schedule set forth in the Task Order Notice to Proceed. No Task Order will extend beyond the expiration date of this Agreement.

The total amount payable by City for an individual Task Order shall not exceed the amount agreed to in the Task Order, unless authorized by written agreement between the City and Consultant.

Task Orders may not be used to amend the language (or the terms) of this Agreement nor to exceed the scope of work under this Agreement.

The total amount payable by City for all Task Orders resulting from this Agreement shall not exceed $200,000. It is understood and agreed that there is no guarantee, either expressed or implied, that the entire contract amount will be authorized under this Agreement through the issuance of Task Orders.

Consultant’s substantial failure to comply with the provisions of the Task Order, including deadlines (if any) set forth above, may constitute a default of the Task Order if not corrected by Consultant within seven (7) calendar days. In the event Consultant is in default, City shall provide written notice to Consultant setting forth the nature of the default and the City may terminate the Task Order after the time period for correction has elapsed. The City shall have no obligation or duty to compensate Consultant for any work performed after the date of termination.

However, notwithstanding the foregoing, the schedule and deadlines in an approved Task Order may be amended upon written agreement of both City and Consultant.

City of Hermosa Beach
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EXHIBIT B
CONSULTANT’S STATEMENT OF QUALIFICATIONS

14905 Paramount Blvd., Suite H
Paramount, CA 90723
(562) 860-2869
March 17, 2026 Cover Letter
Andrew Nguyen
City of Hermosa Beach
Department of Public Works, Engineering Division
1315 Valley Drive
Hermosa Beach, CA 90254
Subject: Statement of Qualifications in Response to Request for Qualifications for On-Call Environmental Monitoring and Testing Services, RFQ 26-001

Dear Mr. Nguyen:

Panacea, Inc. (Panacea) is pleased to present our Statement of Qualifications (SOQ) in response to the Request for Qualifications for On-Call Environmental Monitoring and Testing Services, RFQ 26- 001 to the City of Hermosa Beach (City). Panacea understands the City is seeking SOQs from qualified firms to provide on-call environmental monitoring and testing services to assist the City’s Public Works Department (Department) in performing environmental surveys, testing, reporting, and monitoring for hazardous materials and other as-needed consulting work in support of the Department’s operations and programs.

Panacea is a Los Angeles-based environmental, health and safety consulting firm that has been providing services to clients from both the public and private sectors for over 32 years. We are staffed with a deep bench of full-time credentialed certified industrial hygienists, certified safety professionals, certified asbestos consultants and site surveillance technicians, certified lead-related construction inspectors/assessors, project monitors and lead sampling technicians; certified mold consultants, environmental compliance professionals, industrial hygienists, and field technicians with the qualifications and experience to effectively manage and execute the scope of work described in the RFQ to the City’s satisfaction.

The person authorized to enter into an
agreement with the City is:

Chris Phillips, CIH, CMC, CHMM, LRCIA/PM
Principal
Mobile: (310) 701-6398
Email: [email protected]
The Contract Manager and single point of
contact for this contract, dedicated to
managing all task orders, serve as the conduit
of information between any task-specific
project managers and laboratories, and
ensure overall quality and responsiveness is:

Stephen Drengson, CAC, LRCIA/PM
Senior Consultant
Mobile: (323) 767-4548
Email: [email protected]
We acknowledge receipt and review of all addenda issued for this RFQ.

PANACEA
SOQ in Response to RFQ for On-Call
Environmental Monitoring & Testing Services
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
City of Hermosa Beach, RFQ No. 26-001 Page 2 of 2
Thank you for your consideration. We look forward to the opportunity to collaborate with you soon. If you have any questions, please contact me at (562) 860-2869 or [email protected].

Sincerely,
Panacea, Inc.

Chris Phillips, CIH, CMC, CHMM, LRCIA/PM Stephen Drengson, CAC, LRCIA/PM Principal Senior Consultant
Encls:

1. One (1) Panacea, Inc. Statement of Qualifications in Electronic Format (PDF)

2. One (1) Panacea, Inc. Rate Schedule in Electronic Format (PDF), Submitted Separately on PlanetBids

Statement of
Qualifications
In Response to:

Request for Qualifications for
On-Call Environmental Monitoring
and Testing Services
RFQ No. 26-001
Prepared for:

Andrew Nguyen
City of Hermosa Beach
Department of Public Works
1315 Valley Drive
Hermosa Beach, California 90254
Prepared by:

Panacea, Inc.
14905 Paramount Blvd., Suite H
Paramount, CA 90723
Office: (562) 860-2869
Date: March 17, 2026
SOQ No. P26-2095
www.panenv.com

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page |i
Table of Contents
Table of Contents .................................................................................................................................... i

1.0 Firm Profile............................................................................................................................... 1

1.1 Overview ............................................................................................................................... 1

1.2 Unique Attributes................................................................................................................... 2

2.0 Organizational Chart ............................................................................................................... 3

2.1 Laboratories .......................................................................................................................... 4

2.2 Staff Credentials.................................................................................................................... 4

3.0 Key Staff Biographies ............................................................................................................. 5

3.1 Contract Manager.................................................................................................................. 5

3.2 Quality Assurance/Quality Control Manager......................................................................... 6

3.3 Asbestos Management Project Manager.............................................................................. 6

3.4 Lead Management Project Manager..................................................................................... 6

3.5 Mold, IAQ and Other Hazardous Materials Project Manager ............................................... 7

4.0 Relevant Experience and References ................................................................................... 7

4.1 Representative Relevant Project Experience and References............................................. 8

4.2 Additional Relevant Project Experience..............................................................................10

5.0 Project Management Plan.....................................................................................................12

5.1 Quality Assurance / Quality Control ....................................................................................13

5.2 Health and Safety................................................................................................................13

6.0 Other Required Forms ..........................................................................................................13

7.0 Rate Schedule........................................................................................................................14 Appendix A Required Forms

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 1

1.0 Firm Profile

1.1 Overview
Panacea, Inc. (Panacea) is a Los Angeles-based environmental, health, and safety (EH&S) consulting firm with over 32 years of proven experience serving both public and private sector clients.

Recognized for our integrity, responsiveness, and innovative problem-solving, we guide organizations like the City of Hermosa Beach (City) through complex EH&S challenges with clarity and confidence.

Our team of seasoned professionals has successfully led hundreds of projects, delivering costeffective, safety-focused solutions tailored to each client’s unique needs. At Panacea, we don’t just deliver services, we build enduring partnerships founded on trust, technical excellence, and a shared commitment to protecting health, safety, and the environment. Our core services include:
• Industrial hygiene surveys including chemical, biological and physical occupational hazard and exposure assessments, silica compliance evaluations, noise surveys, and wildfire and smoke assessments,
• Asbestos, lead-based paint, & PCB surveys; project designs, air monitoring & abatement oversight, • Microbial, mold and moisture intrusion investigations, remediation protocols, remediation oversight, and bacteria and legionella assessments,
• Occupational health and safety program assistance including workplace risk assessments and audits, accident/incident investigations, job hazard analysis and management, safety program development, personal protective equipment evaluations and fit testing, construction site specific health and safety plans and training, and proposition 65 compliance support, • Indoor air quality investigations including evaluations of comfort parameters, volatile organic compounds, radon, particulate matter, malodors and unknown airborne contaminants. • Multi-media environmental, health and safety compliance audits of hazardous materials, hazardous waste, stormwater, wastewater, aboveground storage tank, underground storage tanks, air quality policies, procedures and practices,
• Air, water, hazardous materials, hazardous waste permitting, planning, and reporting including hazardous material business plans, stormwater pollution prevention plans, wastewater permitting and sampling, spill prevention, control and countermeasure plans; stationary, portable and mobile equipment air permitting and registration; Cal/ARP risk management plans, greenhouse gas emissions inventories, annual air emission reports, SCAQMD Rule 1466 fugitive dust monitoring and reporting, and SCAQMD Rule 1166 VOC monitoring and reporting, and
At Panacea, we are more than consultants, we are a collective force of expertise, passion, and purpose. Established in the heart of Los Angeles, our journey spans over three decades of unwavering dedication to creating safer, healthier, and more sustainable environments. Our company, office location, and primary point of contact information are provided below.

Chris Phillips, CIH, CMC,LRCIA/PM
Principal
14905 Paramount Blvd., Suite H
Paramount, CA 90723
Office Phone: (562) 860-2869
CA Registered S-Corporation, 1994
Federal EIN: 33-0600800
Years in Business/Experience: 32
Company Information
Stephen Drengson, CAC,LRCIA/PM
Senior Consultant
Mobile: (323) 767-4548
Email: [email protected]
Primary Point of
Contact/Contract
Manager

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 2
Panacea is not totally or partially owned by another parent company or individual and has never failed or refused to complete a contract.

1.2 Unique Attributes
At Panacea, we understand the level of dedication and expertise our clients expect from its consultants. We bring together seasoned experts to deliver high-impact consulting in deep expertise, agility and a client-first mindset. Panacea has assembled a team of experts with the qualifications, experience, and expertise required to provide the services described in the RFQ. Our in-house team will bring an array of attributes to each project that distinguishes us from our competitors as summarized in Table 1.0.

Table 1.0: Unique Company Attributes

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 3

2.0 Organizational Chart
Panacea is staffed with a deep bench of full-time credentialed certified industrial hygienists, certified safety professionals, certified asbestos consultants and site surveillance technicians, certified leadrelated construction inspectors/assessors, project monitors and lead sampling technicians; mold consultants, industrial hygienists, compliance professionals and field technicians with the qualifications and experience to effectively manage and execute the on-call services described in the RFQ to the City’s satisfaction. The organizational chart for this contract is presented below in Figure

1.0. Figure 1.0: Organizational Chart
Key personnel identified in the Organizational Chart will remain with the individual projects during their duration. After contract execution Panacea will not substitute for key personnel listed in this statement of qualifications without prior written approval by the City. Additional support personnel are available and will be selected for work assignments based on their experience and expertise in the specific conditions of the project assignments.

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 4

2.1 Laboratories
Panacea maintains long-standing relationships and will utilize several local accredited environmental laboratories to support project-specific sample analysis for asbestos, lead, mold, indoor air quality contaminants, hazardous waste classification, and for other hazardous substances. These labs, including SGS/Forensic, EMSL/LA Testing and Pinnacle Laboratories are certified by:
• The California State Water Resources Control Board’s Environmental Laboratory Accreditation Program (ELAP),
• The American Industrial Hygiene Association’s Laboratory Accreditation Programs, LLC (AIHA-LAP) for industrial hygiene,
• The AIHA Environmental Lead Laboratory Accreditation Program (ELLAP) for lead analysis, • The U.S. Department of Commerce’s National Institute of Standards and Technology (NIST) National Voluntary Laboratory Accreditation Program (NVLAP) for asbestos fiber analysis, or • National Lead Laboratory Accreditation Program (NLLAP).

2.2 Staff Credentials
Panacea is adept at meeting both normal and accelerated performance schedules for projects. This has been possible due to the experience of our seasoned personnel, pre-project planning, and the availability of our certified staff with in-house equipment. We are committed to providing adequate management and execution of all authorized work. Panacea’s single point of contact and Contract Manager, Mr. Stephen Drengson, will coordinate work efforts between the City, the City contractors, and Panacea staff members to execute the work efficiently and effectively. Table 2.0 provides a list of staff available to contribute to this contract, credentials, education, experience, and expertise.

Table 2.0: Staff Credentials and Relevant Experience
Staff Role
Certifications/ Registrations
Degree(s)
Years of Experience

SCOPE OF WORK
Asbestos ManagementLead ManagementMold Investigations, RemediationIndoor Air Quality InvestigationsOther Hazardous Materials Management Stephen
Drengson
Contract
Manager
CAC,
LRCIA/PM BS 33     
Hsin Chou QA/QC
Manager

CIH, CAC,
LRCIA/PM BS 36     
Chris Phillips Project
Manager

CIH, CMC,
CHMM,

LRCIA/PM
BS, MS 33     
Steven Modtland Project
Manager
CAC, LST AA 28     
Max Quezada Project
Manager

CAC, CMI,
LRCIA BS 11     
Xavier Lopez Senior Field
Technician
CSST,
LRCIA BS 10     
Clint Reuter Health and
Safety Manager CSP, CHST BS 25     

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 5
Staff Role
Certifications/ Registrations
Degree(s)
Years of Experience

SCOPE OF WORK
Asbestos ManagementLead ManagementMold Investigations, RemediationIndoor Air Quality InvestigationsOther Hazardous Materials Management Steven Jacobo Senior Field
Technician
CSST, LST HS 9  
Israel Vargas Field Technician CSST, LST HS 9      Shalamar
Buchanan
Senior Field
Technician
CSST, LST HS 6     
Josie Quintero Field Technician AHERA BI,
Lead RRP HS 3  
Francisco
Gallegos
Field Technician CSST, LST HS 3  
Notes: CIH – Certified Industrial Hygienist; CMC – Certified Microbial Consultant; CHMM – Certified Hazardous Materials Manager; CSP – Certified Safety Professional; CHST – Certified Health and Safety Technician; CAC – CA Certified Asbestos Consultant; LRCIA – CA DPH Certified Lead Inspector Assessor; LRCPM - CA DPH Certified Lead Project Monitor; CSST – CA Asbestos Certified Site Surveillance Technician; LST – CA DPH Certified Lead Sampling Technician; BI – Building Inspector Certification: RRP – Renovation, Repair and Painting Certification.

3.0 Key Staff Biographies
The project management team selected for this contract will work independently and together based on each task order objective, with support by other technical and administrative staff on an as‐needed basis. The following is a summary of the qualifications, roles and responsibilities of key personnel committed to this contract.

3.1 Contract Manager
Mr. Stephen Drengson, CAC, LRCIA/PM, will serve as the Contract Manager for this project. With more than 33 years of experience, strong technical expertise, and a proven management style, Mr.

Drengson consistently delivers projects on schedule and within budget. His qualifications in program and project management include client relationship development, quality assurance/quality control, contract administration, budget oversight, staff and laboratory analysis coordination, and technical/editorial review of project deliverables.

Mr. Drengson is a seasoned professional with extensive experience in asbestos and lead management, mold and indoor air quality investigations, industrial hygiene surveys, PCB-containing building material management, and hazardous materials and waste management. He has an established history of service to public-sector clients, including the City of Los Angeles, County of Los Angeles, City of Torrance, City of Santa Monica, Culver City, Port of Long Beach, Los Angeles Unified School District, Santa Monica–Malibu Unified School District, and Long Beach Unified School District.

As Contract Manager, Mr. Drengson will serve as the primary point of contact. He will participate in client meetings, assess project needs, ensure compliance with City policies, and manage assigned Project Managers and support staff. His responsibilities will also include preparing proposals and

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 6
cost estimates, managing project execution with the designated City Project Manager, and reviewing deliverables and invoices to ensure they meet City standards. He will be accountable to ensure that all task orders are completed on time and within the approved budget.

3.2 Quality Assurance/Quality Control Manager
Mr. Hsin Chou, CIH, CAC, LRCIA/PM will serve as the Quality Assurance/Quality Control. Mr. Chou has over 36 years of experience performing asbestos and lead surveys, mold investigations, indoor air quality investigations and industrial hygiene surveys. He will oversee the quality control and assurance measures throughout the contract term.

Mr. Chou will be responsible for developing a quality management plan, set program quality standards and training requirements, establish document and deliverable guidelines and templates, ensure senior technical peer review of all deliverables and assist with the timely identification and resolution of any concerns to ensure the quality of Panacea’s services exceeds the City expectations for each project. He will also provide technical support on projects, as needed.

3.3 Asbestos Management Project Manager
Mr. Steven Modtland, CAC, will serve as the Asbestos Management Project Manager. Mr. Modtland has more than 28 years of experience in asbestos, lead, and mold investigation and consulting. His expertise includes conducting comprehensive asbestos surveys and air monitoring, performing leadbased paint assessments, completing industrial hygiene surveys, and managing soil, groundwater, and indoor air quality investigations.

Over the course of his career, Mr. Modtland has performed asbestos and lead surveys and indoor air quality assessments in more than 1,000 buildings. He has provided asbestos and lead air-monitoring services across a wide range of facilities, including commercial, industrial, municipal, and government buildings. In addition, he develops site-specific abatement specifications for asbestos, lead-based paint, mold, universal waste, and other regulated hazardous materials for projects in commercial, industrial, and residential settings. He is highly experienced in preparing and obtaining approval for SCAQMD Rule 1403 (Asbestos Emissions from Demolition/Renovation Activities) Procedure 5 asbestos removal work plans. Mr. Modtland’s background includes extensive service to public-sector clients such as LA County Metro, the Port of Long Beach, the California Department of General Services, the Metropolitan Water District of Southern California, and the Los Angeles Unified School District.

As Project Manager, Mr. Modtland will oversee team assignments for each asbestos management task order, coordinate site visits, manage laboratory engagement for sample analysis, and prepare project deliverables. He will also ensure that all tasks are completed on schedule and within the approved budget.

3.4 Lead Management Project Manager
Mr. Max Quezada, CAC, LRCIA, will serve as the Lead Management Project Manager. He has more than 11 years of specialized experience in environmental health and safety, including lead-based paint surveys, waste characterization, abatement air monitoring, and the development and oversight of abatement specifications. Mr. Quezada has conducted numerous asbestos and lead surveys, as well as indoor air quality and mold investigations, across several hundred facilities throughout California.

His background includes extensive work with public-sector clients such as the City of Torrance, Culver City, City of Los Angeles, County of Los Angeles, LA County Metro, the Port of Long Beach, California Department of General Services, Metropolitan Water District of Southern California, and the Los Angeles Unified School District.

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 7
In his role as Project Manager, Mr. Quezada will direct team assignments for each lead management task order, coordinate site visits, manage laboratory engagement for analytical services, and prepare project deliverables. He will also ensure that all project activities are completed on schedule and within the approved budget.

3.5 Mold, IAQ and Other Hazardous Materials Project Manager Mr. Chris Phillips, CIH, CMC, CHMM, LRCIA/PM, will serve as the Mold, IAQ and Other Hazardous Materials Project Manager. Mr. Phillips has more than 33 years of specialized experience in industrial hygiene surveys, mold investigations, indoor air quality evaluations, malodor investigations, PCBbuilding material surveys, and environmental, health, and safety compliance support.

He has provided extensive services to a broad range of public and private sector clients, including LA County Metro, Los Angeles County Department of Public Works, California Department of Corrections, California Administrative Office of the Courts, Community Development Commission of Los Angeles County, City of Los Angeles Department of General Services, County of San Bernardino, Metropolitan Water District of Southern California, Los Angeles Unified School District, City of Torrance, Culver City, and the City of Santa Monica.

In his role as Project Manager, Mr. Phillips will oversee team assignments for each mold, IAQ or other hazardous materials task order, coordinate site visits, manage laboratory engagement for analytical services, and prepare project deliverables. He will also ensure that all project activities are completed on schedule and within the approved budget.

4.0 Relevant Experience and References
Panacea has a solid reputation for providing exceptional consulting services for public sector bench and on-call contracts, as well as projects for clients in almost every market sector. Key client market sectors serviced by our staff include, but are not limited to, architectural and engineering, education k12, construction/development, higher education, State, City, County government agencies, transportation, power, healthcare, manufacturing, retail, industrial, commercial real estate, financial, ports and logistics, and property management. Key public sector clients our staff have serviced include:
• City of Torrance
• Culver City
• Los Angeles Unified School District
• Montebello Unified School District
• San Bernardino City Unified School
District
• Long Beach Unified School District
• Santa Monica-Malibu Unified School
District
• Metropolitan Water District of SoCal
• County of Los Angeles
• Los Angeles Community College
District
• City of Los Angeles
• City of Long Beach
• City of Glendale
• City of Santa Monica
• CA Department of Corrections
• CA Department of Toxic Substances
Control
• CA Department of General Services
• Caltrans
• Port of Long Beach
• City of Santa Monica
• LA County Metro

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 8

4.1 Representative Relevant Project Experience and References California Department of General Services (DGS)/JC Chang and Associates, Inc.

Asbestos, Lead-Containing Material, Mold, and Hazardous Materials Consulting Services Client Name: California Department of General Services/JC Chang and Associates, Inc. Contract Number: 24912B
Client
Contact:

Christina McCarthy
JC Chang and Associates, Inc.
385 Van Ness Ave., 208
Torrance, CA 90501
(310) 212-7644
[email protected]
Period of
Performance:

February 2021 –
Present
Key
Personnel
Assigned:

Chris Phillips, Hsin Chou, Steve Drengson,
Max Quezada, Steven Modtland Contract Value: $146,000
Description: The Department of General Services serves as the business manager for the State of California. DGS serves the public by providing a variety of services to State agencies through procurement and acquisition solutions; real estate management and design; environmentally friendly transportation; building standards; and oversight of structural safety, fire/life safety and accessibility for the design and construction of K-12 public schools and community colleges. Panacea has been providing comprehensive asbestos, lead-containing material, mold, and other hazardous material consulting services to this end client for several years. Services have included:
• Asbestos, lead, and hazardous materials surveys and reporting for facility renovation, modernization, and demolition projects.
• Management and oversight of abatement contractors to ensure compliance with applicable regulations and district policies and procedures.
• Clearance air monitoring after asbestos abatement activities. • Management, collection, and delivery of abatement contractor closeout documents. • Participation in construction project job start and on-going project meetings. • Mold, moisture, and water damage investigations, sampling, reporting and development of remediation work plans.

Good Samaritan Medical Center/Fenagh Engineering
Comprehensive Pre-Demolition Hazardous Materials Survey Client Name: Good Samaritan Hospital / Fenagh
Engineering Contract Number: C24-991ATM
Client
Contact:

Emil Rudolph
Fenagh Engineering and Testing
(619) 535-5707
[email protected]
Period of
Performance: May – July 2024
Key
Personnel
Assigned:

Chris Phillips, Steve Drengson, Max Quezada,
Steven Modtland Contract Value: $85,000
Description: The Good Samaritan Hospital Redevelopment Project in San Jose, CA involves demolishing outdated medical offices and constructing two six-story, 156,800-square-foot buildings and a new parking structure to replace the aging hospital with a modern medical center. Panacea performed a pre-demolition hazardous materials survey at the 2505 Samaritan Drive campus, which consisted of thirteen single-story buildings totaling 51,087 square feet. The survey identified asbestos-containing materials (ACM), lead-based paint (LBP), polychlorinated biphenyls (PCBs) in priority building materials, universal waste, and other regulated hazardous materials. Work was completed in accordance with Cal/OSHA, CDPH, BAAQMD, BASMAA, DTSC, and Santa Clara County CUPA regulations. The scope included visual inspections and sampling of interior and exterior building materials. Panacea collected and analyzed 861 ACM samples, 50 LBP samples, and 172 PCB priority material samples. The team also inventoried building components containing hazardous or universal waste, identifying 1,156 universal waste items (e.g., batteries, e-waste, fluorescent lamps, mercury devices, aerosol cans) and 902 other regulated wastes (e.g., light ballasts, oils, paints, chemicals, gas cylinders, refrigerants, biohazard waste). Panacea

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 9
delivered the survey and report on time and within budget, including detailed figures showing locations of ACM, LBP, PCB-containing materials, and all identified wastes. Panacea recommended preparing abatement and removal specifications and engaging a qualified consultant to manage and oversee hazardous materials abatement to ensure regulatory compliance.

Los Angeles Unified School District
Comprehensive Asbestos, Lead-Containing Material, Mold, and Hazardous Materials Consulting Services
Client Name: Los Angeles Unified School District Contract Number: 2290042 Client Contact:

Noel Escobar, Supervisor
Facilities Environmental Technical Unit
240 S. Naomi Avenue
Los Angeles, CA 90021
(323) 633-1446
[email protected]
Period of
Performance:

March 2009 –
Present
Key Personnel
Assigned:

Chris Phillips, Hsin Chou, Steve Drengson,
Max Quezada, Steven Modtland, Xavier
Lopez
Contract Value: $5,050,000
Description: Los Angeles Unified School District is the 2nd largest public school system in the United States and largest in California with over 700 adult, elementary, magnet, middle, special, continuing education, and high schools spanning over 700 square miles. Panacea has been providing comprehensive asbestos, lead-containing material, mold, and other hazardous material consulting services to the district for over 15 years. Services have included:
• Asbestos, lead, and hazardous materials surveys and reporting for school renovation, modernization, and demolition projects.
• Management and oversight of abatement contractors to ensure compliance with applicable regulations and district policies and procedures.
• SCAQMD Rule 1403 compliance including the preparation of Procedure 5 workplans. • AHERA clearance air monitoring after asbestos abatement activities. • Management, collection, and delivery of abatement contractor closeout documents. • Participation in construction project job start and on-going project meetings. • Mold, moisture, and water damage investigations, sampling, reporting and development of remediation work plans.

Port of Long Beach/Parsons
Comprehensive Asbestos, Lead-Containing Material, Mold, and Hazardous Materials Consulting Services
Client Name: Port of Long Beach/Parsons Environment &
Infrastructure Group, Inc. Contract Number: 453427.30200 Client Contact:

Carrie Crozier, P.G.

Project Manager
Parsons Environment & Infrastructure Group
100 West Walnut Street
Pasadena, CA 91124
(626) 440-2747
[email protected]
Period of
Performance:

October 2023 –
Present
Key Personnel
Assigned:

Chris Phillips, Hsin Chou, Steve Drengson,
Max Quezada, Steven Modtland Contract Value: $118,000
Description: The Port of Long Beach is the premier U.S. gateway for trans-Pacific trade and a trailblazer in innovative goods movement, safety, environmental stewardship, and sustainability.

The Port of Long Beach serves over 175 shipping lines with connections to 217 seaports around the world.

Goods moving through the Port of Long Beach originate in or are destined for every congressional district in the United States. Services for the Port have included:
• Asbestos, lead, and hazardous materials surveys and reporting for capital construction projects. • Management and oversight of abatement contractors to ensure compliance with applicable regulations and district policies and procedures.
• Clearance air monitoring after asbestos abatement activities.

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 10
• Management, collection, and delivery of abatement contractor closeout documents. • Mold, moisture, and water damage investigations, sampling, reporting and development of remediation work plans.

4.2 Additional Relevant Project Experience
City of Torrance
Comprehensive Asbestos, Lead-Containing Material, and Mold Consulting Services Client Name: City of Torrance Contract Number: C2024-281 Project
Address:

City of Torrance, General Services
Department
3031 Torrance Blvd.

Torrance, California 90503
Period of
Performance:

October 2024 –
Present
Key Personnel
Assigned:

Chris Phillips, Hsin Chou, Steve Drengson,
Max Quezada, Steven Modtland Contract Value: $200,000
Description: Panacea provides environmental testing services for mold, asbestos and lead-based paint to the City of Torrance (City) on an as-needed basis for an initial three-year term. The City issues task orders for each request based on the scope of work, qualifications, work schedule, and fee reasonableness. To date, Panacea has completed the following projects:
• Pre-Renovation Asbestos, Lead, and Mold Survey – Cultural Arts Center: Conducted asbestos and lead surveys and a mold investigation at three areas within the Cultural Arts Center (3330 Civic Center Drive). Work included visual inspection of building components; sampling and analysis of suspect asbestos-containing material (ACM) and lead-based paint (LBP); moisture and mold assessment using thermal imaging and moisture meters; and preparation of a written report with findings, conclusions, and recommendations.
• Microbial Investigation – City Hall East Annex, Cashiering Office: Performed a microbial investigation at 3031 Torrance Boulevard. The assessment included visual inspection for moisture, suspected mold growth, efflorescence, and odors; moisture detection with thermal imaging and moisture meters; collection and laboratory analysis of surface and building material samples for mold, bacteria, and ACM; and delivery of a comprehensive findings report.
• Mold Investigation – Katy Geissert Civic Center Library: Completed a mold investigation following a broken water pipe at designated areas of the library (3301 Torrance Boulevard). The scope included visual inspection for moisture and suspected mold; moisture mapping with thermal imaging and moisture meters; sampling and analysis of suspect ACM and LBP; and preparation of a report summarizing results and recommendations.
• Mold Remediation Oversight – Cultural Arts Center: Provided remediation oversight and post-remediation verification for an office adjacent to the ceramic’s studio at the Cultural Arts Center.

The purpose was to confirm adequate removal of previously identified mold (per Panacea’s December 19, 2025, survey) and verify the space had returned to Condition 1, normal fungal ecology. Work included oversight of the abatement contractor’s remediation activities; post-remediation inspection for visible mold and moisture; collection and analysis of spore trap air samples (indoor and outdoor); and delivery of a final verification report.

Culver City/MGE Engineering
Asbestos and Lead-based Paint Survey
Client Name: Culver City/MGE Engineering Contract Number: 32400118 Project
Address:

Culver City Public Works Department
9770 Culver Blvd., Culver City, CA 90232 Period of
Performance:

October – November
2024
Key Personnel
Assigned:

Chris Phillips, Steve Drengson, Max
Quezada, Steven Modtland Contract Value: $10,800
Description: Panacea conducted a pre-renovation asbestos-containing materials (ACM) and lead-based paint (LBP) survey of three (3) bridges, as part of Culver Cities Bridge Preventative Maintenance Program, located in Culver City, California (Site). The bridges are identified as Washington Boulevard, Overland Avenue, and Duquesne Avenue all over Ballona Creek. The scope of work included a visual inspection of the over bridge and under bridge components; collection and analysis of representative samples of accessible homogenous suspect building materials to identify ACM and LBP; and delivery of a written report describing the survey results, conclusions and recommendations.

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 11
City of Los Angeles/PCN3, Inc.

Asbestos and Lead-based Paint Removal Oversight
Client Name: City of LA, PCN3, Inc. Contract Number: C25-1018 Project
Address:

Hollywood Sanitation Yard
752 Cole Avenue, Los Angeles, CA 90038
Period of
Performance:

October – November
2025
Key Personnel
Assigned:

Chris Phillips, Steve Drengson, Max
Quezada, Steven Modtland Contract Value: $21,161
Description: Panacea provided asbestos and lead-based paint removal oversight services prior to the commencement of the demolition project involving four (4) buildings at the City of Los Angeles’ Hollywood Sanitation Yard, located at 6014 Waring Avenue, Los Angeles, California (Site). The oversight was provided to ensure Contractor conformance with City of Los Angeles Specification Section 02 82 00, Asbestos Removal and Section 02 83 00, Lead-Based Paint Removal, and to monitor the removal contractor’s compliance with ACM removal procedures in accordance with South Coast Air Quality Management District (SCAQMD) Rule 1403, Asbestos Emissions from Demolition/Renovation Activities, and Cal/OSHA’s Construction Safety Orders, Title 8, California Code of Regulations, Section 1532.1, Lead. At the conclusion of the project, a closeout report was completed describing the results of the removal oversight activities including a review of contractor submittals, removal observations, perimeter air monitoring, and post removal visual clearances.

Metropolitan Water District of Southern California
Asbestos and Lead-Containing Material Consulting Services Client Name: Metropolitan Water District of Southern
California (MWD) Contract Number: 219141
Client Contact:

Metropolitan Water District of SoCal
700 Moreno Avenue
La Verne, California
Period of
Performance:

March 2024 –
August 2025
Key Personnel
Assigned:

Chris Phillips, Hsin Chou, Steve Drengson,
Max Quezada, Steven Modtland Contract Value: $150,000
Description: The MWD’s Weymouth Basin Nos. 5-8 and Filter Building No. 2 rehabilitation is an approximately $60M project that includes replacing the flocculation/sedimentation equipment including pumps, inlet gates, flocculator motors/variable frequency drives, gear reducers, drive trains, shafting/arms/couplings, bearing housing and liner, paddle wheel boards, baffle wall boards and supports, clarifier turntable assemblies, clarifier access bridges, clarifier motor/integral gearboxes, work gearboxes and pinions, rakes and launders and basin auxiliary systems. Panacea provides asbestos and lead-containing material consulting services for the project.

The scope of services includes:
• Conducting asbestos and lead surveys and updating previous survey reports, as required. • Providing asbestos and lead abatement oversight including monitoring environmental and safety regulatory compliance for the abatement work.
• Completing daily field logs, air sampling logs, managing worker documentation and ensuring contractor equipment has appropriate SCAQMD permits.
• Preparation of SCAQMD Rule 1403 Procedure 5 workplans. • Attending meetings with MWD personnel and/or SCAQMD.
• Notifying MWD for any non-compliance observed during the removal, handling or disposal of asbestos or lead waste by the contractor.
• Conducting perimeter air monitoring and clearance sampling. • Performing post-abatement visual inspections and site clearance. • Preparing asbestos abatement observations close-out reports.

Although we have a healthy backlog of projects, our technical resources are available immediately and within 24 hours for any routine, rapid or emergency requests relatively quickly to ensure we provide the highest level of services to the City throughout the duration of the contract.

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 12

5.0 Project Management Plan
Our project management approach ensures timely, high-quality delivery of as-needed work while maintaining clear, consistent communication with the City. Our methodology, described below, is structured around five core phases, initiation, planning, execution, monitoring & controls, and closure, each designed to support transparent coordination, proactive oversight, and rigorous quality assurance/quality control.

Initiate Project
Upon receipt of a request for services or a task order, our Contract Manager will initiate the project using the following steps:
• Define project scope, objectives, regulatory context, and key stakeholders. • Validate the City’s needs, pain points, and desired outcomes to ensure precise alignment. • Prepare a task-specific proposal outlining scope, schedule, deliverables, pricing, and resource needs. • Finalize task order agreements, including legal, contractual, and financial requirements. • Conduct a kick-off meeting with the City to confirm expectations, establish communication protocols, and introduce the team.

This stage ensures the City receives a rapid, clear, and accurate response to each request for as-needed work.

Planning
Once the task order is authorized:
• A detailed project roadmap is developed to guide execution. • A work breakdown structure (WBS) is created to segment the scope into manageable tasks. • A schedule with key milestones and deliverables is produced for City review. • Roles, responsibilities, and resourcing (Project Manager, Field Technicians, specialists, tools, and budget) are assigned. • Risks and mitigation strategies are identified and documented. • Reporting cadence including weekly/biweekly check-ins and status updates is confirmed.

This phase ensures transparent planning and alignment before work begins.

Execution
During execution, our team delivers the required services efficiently and in full compliance with City expectations:
• Provide technical services as defined in the task order. • Conduct interviews, surveys, fieldwork, and/or laboratory analysis as needed. • Develop strategies, options, or frameworks to support City decision-making. • Engage in interim reviews with City stakeholders for real-time feedback. • Prepare draft and final deliverables, ensuring clarity, accuracy, and professional quality.

The Contract Manager will serve as the single point of contact, ensuring coordinated communication.

Monitoring &
Controls
Oversight and QA/QC are integrated throughout the project:
• Track progress using dashboards, KPIs, and milestone reviews. • Manage and document changes to scope, schedule, and budget. • Identify and resolve issues such as scope creep, delays, or resource constraints. • Conduct internal QA/QC review of all deliverables for technical accuracy and completeness. • Provide regular status reports summarizing progress, risks, and action items.

This continuous oversight ensures adherence to the City’s schedule, budget, and quality expectations.

Closure
At project completion:
• Confirm all deliverables meet the City’s requirements and contractual expectations. • Conduct a City review meeting to ensure satisfaction with scope and quality. • Produce final reports, complete procurement closure steps, and obtain final acceptance. • Conduct an internal project debrief to identify lessons learned. • Submit final invoices, reconcile financials, and archive all project records.

This structured closure process provides transparency and a strong foundation for future as-needed work.

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 13

5.1 Quality Assurance / Quality Control
Panacea’s project-specific quality assurance and quality control (QA/QC) approach is a comprehensive plan describing the processes and procedures used to ensure that a project meets all specified quality standards and client expectations by identifying and correcting potential conflicts, issues, delays, or cost overruns throughout the project execution process. The QA/QC plan extends to all aspects of our services, from project scoping and scheduling to field work, data analysis, review and reporting. The plan emphasizes the need for thorough, complete, and well-documented field work and reporting and includes the following elements:
 Definition of project-specific objectives, constraints, and quality objectives.  Development of project-specific standard operating procedures for the technical aspects of the project.
 Standardized data review, peer and senior technical reviews of all technical deliverables, drawings, plans, and reports.
 Clear, consistent, and regular communication with the District to provide updates on the project progress, status and issues.
 A commitment to ensuring technical and regulatory accuracy in work products, using data of known quality, and following our QA/QC project review process. understanding of objectives and methods and to allow for scope modifications as necessary based on findings/conditions.  Written project objectives and an associated scope of work for field personnel to review prior to initiating building material or soil sampling collection, abatement oversight, clearance, and project de-mobilization.
 Health and Safety Plan and Job Hazard Analysis Forms for the project documenting the job steps, potential health hazards and risks, controls, and emergency contact information.

5.2 Health and Safety
At Panacea, safety is a foundational value that extends beyond our employees to include subcontractors, client personnel, and the public. We expect all team members internal and external to always maintain a safe working environment. Our safety culture begins with strong corporate commitments and is reinforced through structured programs and proactive planning. This commitment forms the backbone of our safety awareness, culture, and operational approach. Each project is guided by a comprehensive Health and Safety Plan (HASP) and Job Safety Analyses (JSAs), which identify all work tasks, associated health and safety risks, and the engineering and administrative controls necessary to mitigate those risks. These plans provide a methodical, engineered framework to safely execute every scope of work. We believe effective safety performance is not achieved by merely reacting to incidents or developing programs that are embedded in the culture of every project. Our goal is to create a hazard-free workplace with zero accidents, ensuring every employee returns home safely.

All Panacea personnel will wear appropriate personal protective equipment during inspections as identified in the project HASP. This will include, but not be limited to, hard hats, steel-toed boots, safety glasses, safety harnesses, and respirators, if necessary, due to site conditions.

6.0 Other Required Forms
Panacea has reviewed the following required forms, acknowledged and attached signed copies of each of the following:
• Certification of Qualifications,
• Non-Collusion Affidavit,
• Compliance with Insurance Requirements, and
• Acknowledgement of Professional Services Agreement.

The signed forms are attached to Appendix A.

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001 Page 14

7.0 Rate Schedule
Panacea’s Rate Schedule was submitted as a separate file in the Planetbids Portal labeled “Rate Schedule_Panacea.” The rate schedule details hourly billable rates for key staff members and other team member categories. The rates are guaranteed for the 1st year term of the agreement. Panacea will request approval for an annual rate increase, at the end of each term, that will not exceed the relevant Consumer Price Index for the Los Angeles Area during the preceding 12-month period.

PANACEA Statement of Qualifications
City of Hermosa Beach, RFQ No. 26-001
Appendix A Required Forms

RFQ 26-001 City of Hermosa Beach

6.2 Required Forms

6.2.1 Certification of Qualifications
RFQ #: _________
The undersigned hereby submits its statement of qualifications and agrees to be bound by the terms and conditions of this Request for Qualifications (RFQ).

1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.

3. Proposer has carefully reviewed its statement of qualifications and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

4. It is understood and agreed that the City reserves the right to accept or reject any or all statement of qualifications and to waive any informality or irregularity in any statement of qualifications received by the City.

5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.

6. The statement of qualifications shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________

8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications. 26-001
No. 1 Q&A

RFQ 26-001 City of Hermosa Beach

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________ Chris Phillips, Principal 3/17/2026

RFQ 26-001 City of Hermosa Beach

6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:

1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This statement of qualifications is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham statement of qualifications and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham statement of qualifications or to refrain from submitting to this RFQ.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.

5. All statements contained in the statement of qualifications and related documents are true.

6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham statement of qualifications.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
26-001
Chris Phillips, Principal 3/17/2026

RFQ 26-001 City of Hermosa Beach

6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
26-001
Chris Phillips, Principal 3/17/2026

RFQ 26-001 City of Hermosa Beach

6.2.4 Acknowledgement of Professional Services Agreement RFQ #: _________
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
26-001
Panacea takes no exceptions to the City's Sample Professional Services Agreement.

Chris Phillips, Principal
3/17/2026

City of Hermosa Beach
BBK (February 2026) PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL SERVICES
65270.00021\44691266.1

EXHIBIT C

SAMPLE TASK ORDER NOTICE TO PROCEED

City of Hermosa Beach
BBK (February 2026) PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL SERVICES
65270.00021\44691266.1
ON-CALL CONTRACT – TASK ORDER NOTICE TO PROCEED
Dear [CONSULTANT], Date: [DATE]
Task Order #: [NO.]
Company Name:

On-Call Contract #:

Service Type:

Project Title:

Purchase Order #:

Total Task Order
Cost:

Method(s) of
Payment (may be
more than one):
☐ Lump Sum: [AMOUNT]
☐ Time and
Material:
[AMOUNT]
Total: [AMOUNT]
Estimated Task Start
Date:

Estimated Task End
Date:

Scope of Work:

This letter shall serve as Notice to Proceed (NTP) based on the attached proposals dated ______.

City of Hermosa Beach
BBK (February 2026) PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL SERVICES
65270.00021\44691266.1
You are authorized to proceed with performing the task order in accordance with the project documents in your proposal and subsequent amendments.

The total authorization for PW-[CONTRACT NO.] to date is $[TOTAL AUTHORIZATION AMOUNT] as tabulated below:

Task
Order
#
PO # NTP Date Description Status Payment
Type
Amount Balance
Original Authorized Contract Amount per Agreement dated [DATE OF AGREEMENT]
1 [PO#] [DATE] [DESC.] [STATUS] [AMOUNT]
2 [PO#] [DATE] [DESC.] [STATUS] [AMOUNT]
Total Amount Authorized Under PW-[CONTRACT NO.] [TOTAL

AUTHORIZATION
AMOUNT]
You are not to exceed this amount unless additional authorization is received from the City.

Please send all invoices to:
[PROJECT MANAGER], Project Manager at [PROJECT MANAGER’S EMAIL] [CONTRACT MANAGER], Contract Manager at [CONTRACT MANAGER’S EMAIL] Accounts Payable at [email protected]
All charges must be assigned to Contract Number PW-PSA [CONTRACT NO.], Task Order [TO NO.], and the Purchase Order assigned to this work.

PANACEA, Inc. shall perform its services consistent with the professional skill and care ordinarily provided by professionals providing similar services under similar circumstances. PANACEA, Inc. shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the project.

PANACEA, Inc.’s substantial failure to comply with the provisions of this Task Order, including deadlines (if any) set forth above, shall constitute a default. In the event PANACEA, Inc. is in default, City shall provide written notice to PANACEA, Inc. setting forth the nature of the default and providing PANACEA, Inc. a period of Number (#) days from PANACEA, Inc.’s receipt of City's notice to cure the default. In the event such default is not cured within the time required

City of Hermosa Beach
BBK (February 2026) PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL SERVICES
65270.00021\44691266.1
herein, the City may terminate this Task Order. The City shall have no obligation or duty to compensate PANACEA, Inc. for any work performed after the date of termination.

However, notwithstanding the foregoing, the schedule and deadlines in this Task Order may be equitably adjusted as the project progresses upon written agreement of both City and PANACEA, Inc. or if a delay in PANACEA, Inc.’s performance of its services is due to circumstances beyond PANACEA, Inc.’s reasonable control.

Should you have any questions, please contact me at (310) 318-0### or via email at (name)@hermosabeach.gov.

Sincerely
[CONTRACT MANAGER’S NAME]
[CONTRACT MANAGER’S TITLE]
Attachment:
[NAME OF PROPOSAL]

City of Hermosa Beach
BBK (February 2026) PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL SERVICES
65270.00021\44691266.1

EXHIBIT D
CONSULTANT’S RATE SHEET

Panacea, Inc. Page 1 of 2 City of Hermosa Beach - 2026 Rate Schedule City of Hermosa Beach
2026 Rate Schedule
Labor Category Key Staff Names, Certifications Hourly Bill Rate
Principal Hsin Chou, CIH, CAC, LRCIA/PM $142
Certified Industrial Hygienist (CIH) Chris Phillips, CIH, CHMC, LRCIA/PM, CHMM $138 Certified Safety Professional (CSP) Clint Reuter, CSP, CHST $135 Senior Project Manager Stephen Drengson, CAC, LRCIA/PM $135 California Certified Asbestos Consultant (CAC) Steven Modtland, CAC, LST $132 Senior Industrial Hygienist $128
California Department of Public Health Lead
Inspector/Assessor
Max Quezada, CAC, LRCIA $125
California Department of Public Health Lead
Project Monitor
$125
Project Manager $122
California Asbestos Site Surveillance
Technician (CSST)
$118
Industrial Hygienist $108
California Department of Public Health Lead
Sampling Technician
$98
Senior Field Technician $94
Draftsperson/CADD $88
Field Technician $88
Project Accountant $84
Project Coordinator $82
Clerical $76
Notes:

1. Overtime rates apply to non-exempt employees in accordance with applicable labor laws.

2. Hourly bill rates are subject to an annual increase not to exceed the CPI in the Los Angeles Area for the preceding 12 months, subject to City of Hermosa Beach approval.

Reimbursable Expenses Unit Rate
Personal Vehicle Use (Current Federal Rate) Mile $.725
Shipping/Carrier Services Package $25.00
Direct Costs Unit Rate
Laboratory Sample Analysis (Standard Turnaround Time)
EPA-600/R-93/116, PLM Sample $ 9.00
NIOSH 7400, PCM Sample $ 9.00
EPA-600/R-93/116, 400 Pt Cnt Sample $ 85.00
EPA-600/R-93/116, 1000 Pt Cnt Sample $ 110.00
AHERA, TEM (24 hr TAT) Sample $ 115.00
EPA Level II, TEM (24 hr TAT) Sample $ 112.00
Lead/Wipes/Air Samples, Bulk Paint Chips Samples, AA Sample $ 12.00 Lead/Wipes/Air Samples, Bulk Paint Chips Samples, ICP Sample $ 36.00 PCB Bulk Material Analysis EPA SW 846 3540C Sample $ 142.00 Mold (Viable) Surface Swab, Tape-lift Samples (7-14 Day TAT) Sample $ 72.00 Mold (Viable) Air Samples (7-14 Day TAT) Sample $ 63.00 Mold (Non-Viable) Air Samples Sample $ 36.00
Mold (Non-Viable) Surface (Swab, Tape-lift) Samples Sample $ 36.00 TTLC, Lead Waste Characterization Sample $ 104.00
STLC, Lead Waste Characterization Sample $ 185.00
TCLP, Lead Waste Characterization Sample $ 160.00
Phosphorous pesticides using USEPA Method 8141A Sample $ 90.20 Chlorinated herbicides using USEPA method 8151A Sample $ 280.50 Polychlorinated biphenyls (PCBs) using USEPA Method 8082 Sample $ 79.20

Panacea, Inc. Page 2 of 2 City of Hermosa Beach - 2026 Rate Schedule Direct Costs (continued) Unit Rate
Equipment
XRF Analyzer for Lead Testing Day $375
Bioaerosol Sampler Day $35
Moisture Meter Day $25
Mercury Vapor Analyzer Day $259
FLIR Thermal Imaging Camera Day $25
IAQ Meter Day $35
Sound Level Meter Day $35
4-Gas Portable Meter Day $92
Photoionization Detector Device (PID)/OVA/Combustible Gas Meter Day $92 Dust/Aerosol Monitoring Device Day $87
Weather Station Day $35
High/Low Volume Sampling Pumps Day $30
PCM Microscope for On-Site Air Sample Analysis Day $55

REQUEST FOR QUALIFICATIONS (RFQ) NO. 26-001

ON-CALL ENVIRONMENTAL MONITORING AND TESTING SERVICES

IN THE CITY OF HERMOSA BEACH, CALIFORNIA

CITY OF HERMOSA BEACH
Department of Public Works
1315 Valley Drive
Hermosa Beach, CA 90254
(310) 318-0210

RFQ 26-001 City of Hermosa Beach

RFQ NUMBER: RFQ# 26-001
RFQ TITLE: ON-CALL ENVIRONMENTAL MONITORING AND TESTING SERVICES REQUESTING DEPARTMENT: Public Works – Engineering Division RELEASE DATE: February 23, 2006
DUE DATE: Thursday, March 19, 2026 @ 3:00 p.m. PST
Notice is hereby given that the Department of Public Works of the City of Hermosa Beach will receive statements of qualification for:

RFQ# 26-001, ON-CALL ENVIRONMENTAL MONITORING AND TESTING SERVICES Statements of qualification must be submitted as PDF via the PlanetBids Portal (pbsystem.planetbids.com/portal/51313/portal-home) and will be received until 3:00 p.m. PST, Thursday, March 19, 2026.

Statements of qualification will not be opened at that time but will be submitted to the Public Works Department for verification and compliance with specifications and subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award.

Please direct any inquiries regarding this RFQ to Andrew Nguyen at anguyen@@hermosabeach.gov. All questions regarding the content of the RFQ may be emailed to Andrew Nguyen referenced above or submitted on the PlanetBids Portal.

Dated: February 23, 2026
www.hermosabeach.gov

CITY OF HERMOSA BEACH
1315 Valley Drive, Hermosa Beach, CA, 90254
Phone: (310) 318-0210, FAX: (310) 937-5015

RFQ 26-001 City of Hermosa Beach

Table of Contents
1 Introduction............................................................................................................................4

1.1 Invitation for Qualifications.............................................................................................4

1.2 RFQ Timeline ....................................................................................................................4

1.3 Submittal Procedures ......................................................................................................4

1.4 Protest Procedures...........................................................................................................5

1.5 Contact ............................................................................................................................6

1.6 General RFQ Conditions .................................................................................................6

2. Scope of Services ...............................................................................................................11

2.1 City Location and Characteristics................................................................................11

2.2 Description.....................................................................................................................11

3. Submittal Instructions..........................................................................................................12

3.1 Format ............................................................................................................................12

3.2 Content ..........................................................................................................................13

3.2.1 Cover Letter ............................................................................................................13

3.2.2 Firm Profile ...............................................................................................................13

3.2.3 Organizational Chart..............................................................................................14

3.2.4 Bios of Key Staff.......................................................................................................14

3.2.5 Relevant Experience and References..................................................................14

3.2.6 Project Management Plan ....................................................................................15

3.2.7 Required Forms .......................................................................................................15

3.2.8 Rate Schedule ........................................................................................................15

4. Evaluation and Selection ...................................................................................................16

4.1 Review Process..............................................................................................................16

5. Contract Expectations........................................................................................................17

5.1 Contract Period .............................................................................................................17

5.2 Professional Services Agreement.................................................................................18

5.3 Standards of Work .........................................................................................................18

5.4 Invoicing and Payment.................................................................................................18

6. Attachments and Required Forms.....................................................................................19

6.1 Sample Profession Services Agreement......................................................................19

6.2 Required Forms..............................................................................................................44

6.2.1 Certification of Qualifications................................................................................44

6.2.2 Non-Collusion Affidavit...........................................................................................46

6.2.3 Compliance with Insurance Requirements..........................................................47

6.2.4 Acknowledgement of Professional Services Agreement....................................48

RFQ 26-001 City of Hermosa Beach

1 Introduction

1.1 Invitation for Qualifications
The City of Hermosa Beach (“City”) is seeking Statements of Qualifications from qualified individuals or firms (“Consultant”) to provide on-call Environmental Monitoring and Testing Services. The selected Consultant would assist the City’s Public Works Department in performing environmental surveys, testing, reporting, and monitoring for hazardous material and other as-needed consulting work in support of the Department’s operations and programs. Consultants must have the expertise, experience, and demonstrate resources available to perform the work described in this request for qualifications (RFQ).

The City intends to enter an agreement with up to two (2) qualified consultants (or teams of consultants) for the requested services in an amount not to exceed $200,000 for a period of five years. The City anticipates a contract start date around April 2026.

This RFQ does not require consultants to address any specific projects or task orders. As work is identified, the City will solicit proposals from one, or more, of the on-call firms. A task order will then be negotiated and executed between the City and the selected firm.

1.2 RFQ Timeline
RFQ posted February 23, 2026
Deadline to submit written questions March 9, 2026
Posting of responses to questions March 10, 2026
Deadline to submit qualifications March 19, 2026 - 3 PM PST Interviews for selected firms if the City
wishes to do so
TBD
Tentative award April 14, 2026

1.3 Submittal Procedures
Respondents shall submit one copy of the statement of qualification and one copy of the rate schedule in PDF format (separate files) on the PlanetBids Portal.

RFQ 26-001 City of Hermosa Beach

No responses will be accepted after the listed date and time. The format, content, and procedures for submitting a statements of qualification are provided in further detail within the RFQ (see Section 3).

1.4 Protest Procedures
Proposers may file a “protest” of a proposal/statement of qualification with the City’s City Manager. In order for a Proposer’s protest to be considered valid, the protest must:

A. Be filed in writing within five (5) calendar days after submittal deadline, or where the Protest relates solely to events occurring thereafter, within five (5) calendar days after the event or occurrence giving rise to the protest; B. Clearly identify the specific irregularity or accusation; C. Clearly identify the specific City staff determination or recommendation being protested;
D. Specify in detail the grounds for protest and the facts supporting the protest; E. Include all relevant supporting documentation with the protest at time of filing; and
F. Be transmitted concurrently to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other Proposers or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

If the protest does not comply with each of these requirements, the City may reject the protest with or without further review.

If the protest is timely and complies with the above requirements, the City Manager, or other designated City staff member, shall review the protest, any response from the challenged Proposer(s), and all other relevant information, and will provide a written decision to the protestor.

This administrative procedure and the time limits set forth herein are mandatory. Failure to comply with these mandatory procedures shall constitute a waiver of any right to pursue the protest, including filing a Government Code claim or any legal proceedings or actions.

RFQ 26-001 City of Hermosa Beach

1.5 Contact
All questions regarding the content of the RFQ shall be submitted in writing directly on the PlanetBids Portal. All other inquiries regarding this RFQ may be directed to Andrew Nguyen at [email protected]. Responses to all questions will be posted on the PlanetBids portal.

1.6 General RFQ Conditions
The following instructions and conditions apply to this RFQ:

Pre-Contractual Expenses
The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a statement of qualifications in response to this RFQ. • Submitting that response to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFQ, proposal, and/or contractual agreement.
• Any other expenses incurred by the consultant prior to the date of an executed contract.

Authority to Withdraw RFQ and/or Not Award Contract
The City of Hermosa Beach reserves the right to withdraw this RFQ at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFQ. The City expressly reserves the right to reject any and all responses to this RFQ without indicating any reasons for such rejection(s).

The release of this RFQ does not obligate or compel the City to enter into a contract or agreement.

Authority to Revise RFQ and Request Additional Information The City reserves the rights to amend the RFQ at any time, to determine the successful respondent(s), and to reject any or all responses or their components. Should it be necessary for the City to issue addendums to this RFQ during the advertisement period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective respondents to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Statements of qualifications shall acknowledge that the consultant is aware of all addendums which have been issued

RFQ 26-001 City of Hermosa Beach

and has incorporated their provisions in their response by completing the Certification of Qualifications Form.

The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest.

Other Conditions
• ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the statement of qualifications and list them as additional services.
• AUTHORIZED SIGNATURES. Every statement of qualifications must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a statement of qualifications on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant. • AWARD OF QUALIFICATIONS. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous statement of qualifications after consideration of all criteria.
• COMPLIANCE WITH LAWS. All statement of qualifications shall comply with current federal, state, and other laws relative thereto.
• CONFLICT OF INTEREST. By signing the Certification of Qualifications , the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. • DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider statement of qualifications from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one statement of qualifications for the same work unless alternate statement of qualifications are called for. Reasonable grounds for believing that any consultant is interested in more than one statement of qualifications for the same work will cause the rejection of all statement of qualifications for the work in which a consultant is interested. Consultants shall submit as part of their statement of qualifications documents the completed Non-Collusion Affidavit.

RFQ 26-001 City of Hermosa Beach

• EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFQ documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any).

Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded.

The submission of a statement of qualifications shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFQ documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the statement of qualifications. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.
• INTERPRETATION OF RFQ DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFQ. If any person is in doubt as to the true meaning of any part of this RFQ documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFQ by any person are unauthorized and invalid. Modifications to the RFQ, including, but not limited to the scope of work, can be made only by written addendum issued by the City.

Proposers shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFQ documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFQ documents. All such addenda shall become a part of the RFQ document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFQ documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued.
• IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition.

RFQ 26-001 City of Hermosa Beach

• NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms.
• OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one rate schedule.
• OWNERSHIP. All data, documents and other products used or developed during the RFQ process become the property of the City upon submission. All documents submitted in response to this RFQ shall become the property of the City and a matter of public record pursuant to Government Code sections 7920 et seq.

Statement of qualifications should not be marked as confidential or proprietary, and City may refuse to consider a statement of qualifications so marked. All information contained within the statement of qualifications will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its statement of qualifications that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.
• PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFQ) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement.
• NO PUBLIC OPENING/PUBLIC RECORDS ACT. Statement of qualifications shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants.

Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing statement of qualifications is not disclosed to other Consultants. Prices and other information concerning the statement of qualifications shall not be disclosed until a recommendation for award is made to the awarding authority.
• PUBLIC RECORD. All statement of qualifications submitted in response to this RFQ will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law.
• REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted statement of qualifications are material and important, and will be relied on by the City in evaluation of the statement of qualifications . Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the statement of qualifications.

RFQ 26-001 City of Hermosa Beach

• SEVERABILITY. If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable.
• SUBCONTRACTOR INFORMATION. If the statement of qualifications includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFQ for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract.
• VALIDITY. Statement of qualifications must be valid for a period of 90 days from the due date.
• WITHDRAWAL OF STATEMENT OF QUALIFICATIONS. Consultants’ authorized representative may withdraw statement of qualifications only by written request received by this RFQ contact personal before the Submittal Deadline. • BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement.

RFQ 26-001 City of Hermosa Beach

2. Scope of Services

2.1 City Location and Characteristics
The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north by the City of Manhattan Beach, on the south by the City of Redondo Beach, on the east by the City of Redondo Beach and the City of Manhattan Beach, and on the west by the Pacific Ocean. The City limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles.

Hermosa Beach is thriving, and engaged community, with some 20,000 residents and naturally draws a high number of visitors to its beaches and downtown.

Governed by a five-member City Council with members elected at large, Hermosa Beach operates under the council/city manager form of government as a general law city. Like the community, the Council is informed, educated, and engaged. The programs and services provided by the City are accomplished through seven City departments: Administrative Services, City Clerk, City Manager, Community Development, Parks and Recreation, Police, and Public Works.

2.2 Description
The Public Works Department is responsible for engineering and oversight of the City's Capital Improvement Program (CIP), maintenance of City facilities and parks, public counter services including plan check and permit issuance, managing and maintaining the public right of way, grant management, storm drains and sewers, utility districts and utility coordination, and a wide variety of other programs and services.

The City of Hermosa Beach (“City”) Public Works Department is seeking Statements of Qualification from qualified consultants, or team of consultants, (“Consultant”) to provide on-call Environmental Monitoring and Testing Services. The selected Consultant would assist the City’s Public Works Department in performing environmental surveys, testing, reporting, and monitoring hazardous material and other as-needed consulting work in support of the Department’s operations and programs. Consultants must have the expertise, experience, and demonstrate resources available to perform the work described in this RFQ.

The City intends to enter an agreement with up to two (2) qualified consultants (or teams of consultants) for the requested services in an amount not to exceed $200,000 each for a period of five years. The City anticipates a contract start date around April 2026.

This RFQ does not require consultants to address any specific projects or task orders. As work is identified, the City will solicit proposals from one, or more, on-call firms. The designated Consultant(s) shall then provide a cost proposal, fee, and a schedule per

RFQ 26-001 City of Hermosa Beach

each task order issued by the City. A task order will then be negotiated and executed between the City and the selected firm. Compensation will be based on a time and materials with a not-to-exceed limit agreed upon by both the Consultant and City before work begins.

Please note that being selected for an as-needed contract does not guarantee that a Consultant will be requested to submit a task order or be assigned any work. The City reserves the right to retain other consulting firms in its sole discretion when the City believes there will be an economic or other significant advantage for doing so.

2.2 General Scope of Work
On-call services are required for various project types at various City facilities that may include recreation and community centers, restroom facilities, public safety facilities, public parks, other municipal buildings, and other structures. Services may include, but are not limited to, the following:
• Asbestos Testing: Visual inspection, bulk sampling of suspected materials, laboratory analysis, and detailed reporting.
• Lead Testing: Visual inspection, sampling of paint, dust, soil, water, laboratory analysis, and detailed reporting.
• Mold Testing: Visual inspection, air and surface sampling, laboratory analysis, and detailed reporting.
• Indoor air quality testing.
• All other environmental survey services, testing and reporting of potential contaminants and hazardous materials.
• Consult and assist in the abatement process of potential contaminants and hazardous materials or other possible solutions.
• Other related testing and consulting services.

3. Submittal Instructions

3.1 Format
Proposers shall submit one copy of the statement of qualifications and one copy of the rate schedule in PDF format on the PlanetBids Portal.

RFQ 26-001 City of Hermosa Beach

3.2 Content
Statement of qualifications must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Emphasis should be concentrated on conforming to the RFQ instructions, responding to the RFQ requirements, and on providing a complete and clear description of the offer. Statement of qualifications should include the sections as described in greater detail below. Do not include marketing brochures or other promotional material not connected with this RFQ.

3.2.1 Cover Letter
Statement of qualifications must be accompanied by a short cover letter, signed by an individual authorized to bind the proposing entity to all commitments made in the submittal. An unsigned statement of qualifications is grounds for rejection. The cover letter should include:
• Brief introduction of the firm (or team of firms);
• Contact information for the person authorized to enter into an agreement with the City;
• Contact information for the contract manager that will serve as the day-to-day contact with the City. For this on-call contract, the City will expect a dedicated point person to manage all task orders; serve as the conduit of information between any task-specific project managers and sub-consultants; and ensure overall quality and responsiveness.
• Concise statement of understanding of the scope of work; and • Acknowledgement of receipt of any addendums that were issued for this RFQ.

3.2.2 Firm Profile
Proposers should provide a brief profile of the prime consultant and any sub-consultants.

Information should include, but is not limited to the following information:
• Official name, address, email, and telephone number of the consultant’s primary point of contact.
• Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture.
• Federal Employer I.D. Number.
• Indication whether firm is totally or partially owned by another business organization (parent company) or individual.

RFQ 26-001 City of Hermosa Beach

• Number of years consultant has been in business under the present business name.
• Number of years of experience the consultant has had in providing required, equivalent, or related services.
• Any failures or refusals to complete a contract, and explanation.

3.2.3 Organizational Chart
Proposer shall include an organizational chart that reflects titles of key staff assigned to provide services under this statement of qualifications for the prime consultant and all subconsultants. The organizational chart should clearly identify names, titles, and professional licenses/certifications.

It is the City s requirement to have the key personnel identified in the Organizational Chart remain with the individual project during its duration. After contract execution the Consultant should not substitute key personnel (contract manager and others listed by name in the statement of qualifications) or sub-consultants without prior written approval by the City.

3.2.4 Bios of Key Staff
Proposer shall include bios of key staff identified in the organizational chart for the prime consultant and all subconsultants. The bios should indicate key relevant experience on similar projects, their areas of expertise, degrees, and any relevant professional licenses and certifications.

3.2.5 Relevant Experience and References
Proposers shall highlight their experience providing similar on-call services for other municipal clients. References for at least three (3) similar projects within the last five (5) years is required. Please include the following information, at a minimum for other similar projects:
• Name of contracting agency and department
• Description of project or services provided
• Year started and completed (if relevant)
• Key Personnel Assigned
• Name, email, and phone number for agency project manager • Contract Value

RFQ 26-001 City of Hermosa Beach

3.2.6 Project Management Plan
In this section, proposers should detail their approach to responding to requests for asneeded work, ensuring clear communication between the Consultant’s Contract Manager and the City, and oversight of task orders to ensure schedule and budget adherence and quality assurance/quality control.

3.2.7 Required Forms
Consultant shall review, acknowledge and submit the following forms:
• Certification of Qualifications. Consultant is required to sign and submit the Certification of Qualifications including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFQ. (See section 6.2.1)
• Non-Collusion Affidavit.Consultant is required to sign and submit the NonCollusion Affidavit. (See section 6.2.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 6.2.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 6.2.4)

3.2.8 Rate Schedule
Rate schedules shall be submitted through PlanetBids Portal as a separate file, labeled “Rate Schedule” and indicate the firm’s name. The rate schedule shall detail hourly billable rates for key staff members (including their names, titles, and licenses) and other team member categories for various other services offered by the Consultant, and subconsultants as appropriate.

Proposer must also state if rates are guaranteed for the term of the agreement or will be subject to future rate increases. Any proposed requests to change the adopted rates annually shall not exceed the relevant Consumer Price Index for the preceding 12-month period.

Rate schedule shall detail any other direct costs, intended to be charged to the City (e.g., travel, equipment, printing/materials).

No mark ups will be allowed for direct or miscellaneous costs and sub-consultant work, however, an appropriate number of hours for sub-consultant oversight will be allowed.

RFQ 26-001 City of Hermosa Beach

4. Evaluation and Selection

4.1 Review Process
The City will evaluate all statement of qualifications received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest fee schedule, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer. Evaluation scores will not be released until after award, if one is made.

Following the review of RFQs by the City’s team, the City may, if it chooses to do so, invite short-listed consultants to be interviewed by a panel of City staff, which may include noncity personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposer(s). Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements.

Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of statement of qualifications . In conducting discussions, the City will not disclose information derived from statement of qualifications submitted by competing Proposers.

The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract the City may request modifications to the proposed scope or to the technical team or other elements of the statement of qualifications . If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commence following contract award and satisfaction of contract requirements.

Task orders resulting from this contract will be negotiated and executed between the City and the selected firm.

4.2 Evaluation Criteria
Statement of qualifications will be evaluated on the basis of their response to all provisions of this RFQ. The City of Hermosa Beach will use the following criteria in its evaluation of statement of qualifications, interviews may be required with selected consultants, or verification of references. The categories will be weighted approximately as follows.

Approach and Methods (40%):
• Demonstration of the team’s ability to be responsive to the City’s needs and provide a high level of customer service.

RFQ 26-001 City of Hermosa Beach

• Evidence of the team’s ability to successfully deliver project tasks and deliverables, within the identified project budget and minimize cost overruns. • Evidence of the team’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management plan. • A well thought-out and tailored approach to as-needed work that responds to the City’s particular issues and needs.
• Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities.

Relevant Experience & Expertise (40%):
• The consultant team’s ability to dedicate a strong contract manager, knowledge with the needs of a Public Works Department, that will serve as a single point of contact for the duration of the project.
• Recent experience providing similar services for other jurisdictions. • Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements.
• The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project.
• The team’s experience and ability to clearly communicate technical concepts and terminology with the community.

Administration (20%):
• Billing rates and ability to comply with billing requirements. • The extent and nature of any proposed amendments to the City’s Professional Services Agreement.

5. Contract Expectations

5.1 Contract Period
The City anticipates the contract term would begin in April 2026.

RFQ 26-001 City of Hermosa Beach

5.2 Professional Services Agreement
The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement.

5.3 Standards of Work
In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense.

5.4 Invoicing and Payment
Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task.

Invoices are to be submitted monthly. The invoices shall reference the project title, and list charges by task, worker classification, hours, billing rate, and totals.

Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information:

Contract
Amount
Total Prior
Contract Billings
Contract Work
Performed this
Period
Total Contract
Amount
Performed To
Date
Contract
Percent
Complete
Total Amount
Remaining for the
Contract

RFQ 26-001 City of Hermosa Beach

6. Attachments and Required Forms

6.1 Sample Profession Services Agreement

PROFESSIONAL SERVICES AGREEMENT
FOR ON-CALL [TYPE OF SERVICES] SERVICES

BETWEEN

THE CITY OF HERMOSA BEACH
AND
[________________]
This professional services agreement (“Agreement”) is made and entered into as of [________] (“Effective Date”), by and between the City of Hermosa Beach (a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 1315 Valley Drive, Hermosa Beach, California 90254) (“City”) and [_________] (a [________] with its principal place of business at [________]) (“Consultant”). City and Consultant are hereinafter sometimes referred to individually as “Party” and collectively as the “Parties”.

RECITALS
A. City is a public agency of the State of California and is in need of Consultant’s [_________] services (“Services”); and
B. Consultant is duly licensed and has the necessary qualifications to provide such Services; and
C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the Services described herein.

NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

AGREEMENT

1. Incorporation of Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference.

RFQ 26-001 City of Hermosa Beach

2. Services. Consultant shall provide the City with the Services as set forth in in Exhibit A, attached hereto and incorporated herein by reference. In the event of any inconsistency between the terms of Exhibit A and this Agreement, the terms of this Agreement shall govern. City may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, and executed by Consultant and City. The cost or credit to City resulting from changes in services will be determined in accordance with the written agreement between the parties.

3. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel identified in their proposal, more particularly described in Exhibit B, Consultant’s Statement of Qualifications. Consultant warrants that Consultant is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant further represents that no City employee will provide any services under this Agreement.

4. Compensation
a. Subject to paragraph 4b below, the City shall pay for the services listed in Exhibit A with specific tasks assigned to Consultant through issuance of Task Orders.
b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of [________] dollars ($[_______]). This amount is to cover all related costs for the duration of the term, and the City will not pay any additional fees for printing expenses. Consultant shall submit invoices to City no later than thirty (30) calendar days after the performance of work for which Consultant is billing, invoices shall detail the work performed on each milestone and each project as applicable. All invoices for City’s approved task(s) and or deliverable(s) shall include the following in order for payments to be processed:
(1) Consultant’s name,
(2) Contract number,
(3) Task order number,
(4) Purchase order number,
(5) Project name,
(6) Invoice number,
(7) Invoice date,

RFQ 26-001 City of Hermosa Beach

(8) Billing period,
(9) For work performed on a lump sum basis, the deliverables provided during the billing period or the percentage of each task completed during the billing period,
(10) For work performed on a time and materials basis, the name of the staff member working on the task and/or deliverable, the specific task or subtask performed, the date of performance, the number of hours performed on that date, the staff member’s billing rate per Exhibit D, Consultant’s Rate Sheets, and the description of work performed for that time entry. Any charges for approved direct expenditures (e.g., mileage, parking, etc.) shall be accompanied by receipts or other documentation. (11) Total budgeted task order amount,
(12) Percentage of total task order amount billed to date, and (13) Other information as required by a specific task order. c. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. The invoice shall describe in detail the services performed, the method of compensation subject to paragraph 4d below, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.
d. Compensation for services under this Agreement shall be based on one of the following methods of compensation:
(1) Lump Sum Method: whereby the Consultant is compensated for meeting designed project milestones for a specific Task Order. All of the Consultant’s costs, including employee salaries, overhead, other direct costs, subcontract expenses, and profit are included in the Lump Sum amount;
(2) Time and Materials Method: whereby the Consultant is compensated based upon the agreed upon rates as stated in Exhibit D, Rate Sheets, and other approved direct costs, subject to Engineer’s approval, with a total not to exceed amount as stated in the Task Order Notice to Proceed. Rate Sheets shall be in effect for the duration of the Agreement;
(3) Combination of Method 1 or 2 above: whereby the Consultant is compensated for some line items in their proposal based upon the Lump Sum Method and other line items in their proposal based on Time and Materials Method.

RFQ 26-001 City of Hermosa Beach

5. Additional or Removed Work. If changes in the work seem merited by the Parties and informal consultations with the other Party indicate that a change is warranted, it shall be processed by the Consultant forwarding a letter to the City outlining the changes with a statement of estimated changes in fee and/or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement. In the absence of an amendment, the City may order such changes and equitably adjust compensation as necessary.

6. Term. This Agreement shall commence on the Effective Date and continue until [________], unless the Agreement is previously terminated as provided for herein (“Term”).

7. Maintenance of Records; Audits
a. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times for a period of four (4) years from the Effective Date.
b. Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

8. Time of Performance. Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of each individual Task Order issued from the City to proceed. The term for each such Task Order shall be specified therein, and Consultant shall perform the services described in the Task Order in accordance with the schedule set forth in the applicable scope of work. Consultant shall complete the services required hereunder within Term.

9. Delays in Performance
a. Neither Party shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); and (4) pandemics, epidemics, or quarantine restrictions. “Orders of governmental authorities” includes ordinances; emergency proclamations and orders; and rules to protect the public

RFQ 26-001 City of Hermosa Beach

health, welfare, and safety.
b. Should a Force Majeure Event occur, the non-performing Party shall (within a reasonable time of being prevented from performing) give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the delay.

10. Compliance with Law
a.Consultant shall comply with all applicable laws, ordinances, codes, and regulations of the Federal, state, and local government (including California Division of Occupational Safety and Health Administration requirements). b.Consultant shall provide the City with a Taxpayer Identification Number. c.Consultant shall assist the City as requested in obtaining and maintaining all permits required of Consultant by Federal, state, and local regulatory agencies. d.If applicable, Consultant is responsible for all costs of clean up and / or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

11. Standard of Care. Consultant’s services will be performed in accordance with generally accepted professional practices and principles; and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions. Consultant’s performance shall conform in all material respects to the requirements of the scope of Services as described in Exhibit A.

12. Conflicts of Interest. During the term of this Agreement, Consultant shall at all times maintain a duty of loyalty and a fiduciary duty to the City; and shall not accept payment from or employment with any person or entity which will constitute a conflict of interest with the City.

13. Assignment and Subconsultant. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City (which may be withheld for any reason). Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

14. Independent Consultant. Consultant is retained as an independent

RFQ 26-001 City of Hermosa Beach

contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided. Any personnel performing the work governed by this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance under this Agreement and as required by law.

Consultant shall be responsible for all reports and obligations respecting such personnel (including but not limited to social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance).

15. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Additional Insured. The City (its officials, officers, employees, agents, and volunteers) shall be named as additional insureds on Consultant’s and its subconsultants’ policies of commercial general liability and automobile liability insurance using the endorsements and forms specified herein or exact equivalents. b. Commercial General Liability
(i) The Consultant shall take out and maintain (during the performance of all work under this Agreement, in amounts not less than specified herein) Commercial General (“CG”) Liability Insurance in a form and with insurance companies acceptable to the City.
(ii) Coverage for CG Liability insurance shall be at least as broad as Insurance Services Office (“ISO”) CG Liability coverage (Occurrence Form CG 00 01) or exact equivalent.
(iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse, and Underground (UCX)
exclusion deleted

RFQ 26-001 City of Hermosa Beach

(7) Contractual Liability with respect to this Agreement (8) Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City (its elected and appointed officials, officers, employees, agents, and City-designated volunteers) additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage.
(vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City; and provided that such deductibles shall not apply to the City as an additional insured.
c. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage (including coverage for owned, non-owned, and hired vehicles in a form and with insurance companies acceptable to the City). (ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City (its elected and appointed officials, officers, employees, agents, and City-designated volunteers) additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles; provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention. d. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code; and he/she will comply with such provisions before commencing work under this Agreement.

RFQ 26-001 City of Hermosa Beach

(ii) To the extent Consultant has employees at any time during the term of this Agreement (at all times during the performance of the work under this Agreement), the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement (all in accordance with the “Workers’ Compensation and Insurance Act”, Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer’s Liability Coverage in amounts indicated herein). Consultant shall require all subconsultants to obtain and maintain (for the period required by this Agreement) workers’ compensation coverage of the same type and limits as specified in this section. e. Professional Liability (Errors and Omissions). At all times during the performance of the work under this Agreement, the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession in a form and with insurance companies acceptable to the City and in an amount indicated herein. This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors, or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend.
f. Privacy/Network Security (Cyber). At all times during the performance of the work under this Agreement, the Consultant shall maintain privacy/network security insurance for: (1) privacy breaches; (2) system breaches; (3) denial or loss of service; and (4) the introduction, implantation, or spread of malicious software code in a form and with insurance companies acceptable to the City. g. Minimum Policy Limits Required
(i) The following insurance limits are required:

Combined Single Limit
Commercial General Liability $2,000,000 per occurrence/$4,000,000 aggregate for bodily injury, personal
injury, and property damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer’s Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)

RFQ 26-001 City of Hermosa Beach

Cyber Liability $1,000,000 per occurrence and
aggregate
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement; or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the Parties required to be named as Additional Insured pursuant to this Agreement.
h. Evidence Required. Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds (where appropriate) the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
i. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement; except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non-payment of the premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance, or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three (3) years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting period (a) if the retroactive date is advanced past

RFQ 26-001 City of Hermosa Beach

the effective date of this Agreement; (b) if the policy is cancelled or not renewed; or (c) if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement. (iv) All required insurance coverages (except for the
professional liability coverage) shall contain or be endorsed to provide waiver of subrogation in favor of the City (its officials, officers, employees, agents, and volunteers) or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City; and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
j. Qualifying Insurers. All policies required shall be issued by acceptable insurance companies (as determined by the City) which satisfy the following minimum requirements: Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any Federal law. k. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant; and any approval of said insurance by the City is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement (including but not limited to the provisions concerning indemnification).
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, the City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient

RFQ 26-001 City of Hermosa Beach

to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide
complete copies of all insurance policies in effect for the duration of the Project. (iv) The City (City Council, any member of the City Council, officials, officers, employees, agents, or volunteers) shall not be personally responsible for any liability arising under or by virtue of this Agreement. l. Subconsultant Insurance Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, the City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.

16. Indemnification. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify, and hold the City (its elected and appointed officials, officers, employees, agents, and authorized volunteers) free and harmless from any and all claims (demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind in law or equity to property or persons including wrongful death (“Claims”)) in any manner arising out of, pertaining to, or incident to any alleged acts (errors, omissions, or willful misconduct) of Consultant (its officials, officers, employees, subcontractors, consultants, or agents) in connection with the performance of the Consultant’s services, the Project, or this Agreement (including without limitation the payment of all damages, expert witness fees, attorneys’ fees, and other related costs and expenses). This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City (the City Council, members of the City Council, its employees, or authorized volunteers). Consultant’s indemnification obligation shall survive the expiration or earlier termination of this Agreement.

17. California Labor Code Requirements
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq. (as well as California Code of Regulations, Title 8, Section 16000, et seq.) ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable

RFQ 26-001 City of Hermosa Beach

“public works” or “maintenance” project as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws if applicable.

Consultant shall defend, indemnify, and hold the City (its elected officials, officers, employees, and agents) free and harmless from any claims (liabilities, costs, penalties, or interest) arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subcontractors to comply with all California Labor Code provisions which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815), and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

18. Verification of Employment Eligibility. By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and Federal law respecting the employment of undocumented aliens (including but not limited to the Immigration Reform and Control Act of 1986 as may be amended from time to time), and shall require all subconsultants and subsubconsultants to comply with the same.

19. Laws and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or Federal court situated in the County of Los Angeles, State of California.

20. Termination or Abandonment
a. The City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days’ written notice to Consultant. In such event, City shall be immediately given title and possession to all

RFQ 26-001 City of Hermosa Beach

original field notes, drawings and specifications, written reports, and other documents produced or developed for that portion of the work completed and/or being abandoned. The City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services (based on an amount mutually agreed to by the Parties of the portion of such task completed but not paid prior to said termination). The City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work. b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.
c. If the Agreement is terminated prior to its completion for any reason, Consultant shall refund the monthly prorated cost of the incomplete term.

21. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant (when requested) shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant’s professional services occurs, Consultant shall (at no cost to City) provide all other services necessary to rectify and correct the matter to the sole satisfaction of the City and to participate in any meeting required with regard to the correction.

22. Prohibited Employment. Consultant shall not employ any current employee of City to perform the work under this Agreement while this Agreement is in effect.

23. Costs. Each Party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement; and in the performance of its obligations hereunder except as expressly provided herein.

24. Ownership of Documents and Confidential Information a. All deliverables and other documents generated by Consultant in the performance of the Services (including all work papers, work-in-progress, designs, drawings, documents, data, computations, specifications, studies and reports prepared by Consultant as a part of the Services or authorized Additional Services (“Consultant Work Product”)) shall belong to and be subject to the sole ownership and use of City. b. Consultant may receive written or verbal information from City (its

RFQ 26-001 City of Hermosa Beach

representatives or agents) not in the public domain during the course of the performance of this Agreement. Such information may include City’s know how, trade secrets, and other proprietary and confidential information; and Consultant agrees to treat such information as confidential information belonging to City. Consultant agrees that neither it (nor its officers, employees, representatives, agents, successors, or assigns) will disclose such information to any third party or use the same in any manner without the prior written consent of City. Consultant further agrees to safeguard such proprietary and confidential information from unauthorized disclosure and/or use using the same degree of care it uses to protect its own proprietary and confidential information, but not less than a reasonable standard of care. In the event that disclosure of such information is sought pursuant to any law or regulation, Consultant shall promptly notify City of such fact to allow City to assert whatever exclusions or exemptions may be available to it under applicable law or regulation.

25. Organization. Consultant shall assign [______] as Project Manager.

Consultant shall provide City fifteen (15) days written notice before removing or reassigning the Project Manager from the performance of the Services.

26. Limitation of Agreement. This Agreement is limited to and includes only the work included in the scope of Services described in Exhibit A

27. Notice. Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office (certified mail, return receipt requested, postage prepaid, and addressed to the following addresses) and shall be effective upon receipt thereof:

CITY:

City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, California 90254
Attn: [______]
CONSULTANT:
[Name]
[Address]
[Address]
Attn: [_______]

28. Third Party Rights. Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

29. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex,

RFQ 26-001 City of Hermosa Beach

age, or other interests protected by the State or Federal Constitutions. Such nondiscrimination shall include but not be limited to all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

30. City’s Right to Employ Other Consultants. City reserves its right to employ other consultants, including engineers, in connection with the scope of Services as listed in Exhibit A or other scopes of Services.

31. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators, and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties, or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

32. Prohibited Interests. Consultant maintains and warrants that it has neither employed nor retained any company or person (other than a bona fide employee working solely for Consultant) to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person (other than a bona fide employee working solely for Consultant) any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. No official, officer, or employee of City (during the term of his or her service with City) shall have any direct interest in this Agreement; or obtain any present or anticipated material benefit arising therefrom for the term of this Agreement.

33. Non-Waiver. The delay or failure of either Party at any time to require performance or compliance by the other Party of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

34. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance; and the remaining provisions of this Agreement shall remain in full force and effect.

35. Time of Essence. Time is of the essence for each and every provision of this Agreement.

RFQ 26-001 City of Hermosa Beach

36. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain, or to be a full or accurate description of the content thereof; and shall not in any way affect the meaning or interpretation of this Agreement.

37. Amendments. Only a writing executed by all of the Parties hereto or their respective successors and assigns may amend this Agreement.

38. Authority. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties; and that by doing so, the Parties hereto are formally bound to the provisions of this Agreement.

39. Entire Agreement. This Agreement (including the Exhibits) represents the entire understanding of the Parties as to those matters contained herein; and supersedes and cancels any prior or contemporaneous oral or written understanding, promises, or representations with respect to those matters covered hereunder. Each Party acknowledges that no representations, inducements, promises, or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This is an integrated Agreement.

40. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one single Agreement.

41. Electronic Signature. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.

42. Key Personnel. Consultant has represented to the City that certain additional key personnel and consultants will perform the Services under this Agreement.

Should one or more of such personnel or consultants become unavailable, Consultant may substitute others of at least equal competence upon written approval of the City. In the event the Parties cannot agree as to the substitution of key personnel, engineers, or consultants, the City shall be entitled to terminate this Agreement for cause. Any personnel, engineers, or consultants who fail or refuse to perform the Services in a manner acceptable to the City (or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Services, or a threat to the safety of persons or property) shall be promptly removed from the Services by the Consultant at the request of the City. The key additional personnel, engineers, and consultants for performance of this Agreement are as follows: [INSERT NAMES, AND TITLES OF KEY PERSONNEL, AND LICENSE NUMBERS, IF APPLICABLE].

RFQ 26-001 City of Hermosa Beach

43. Licenses and Permits. Consultant shall obtain all licenses and permits necessary for the performance of the Services at no cost to the City, except with respect to the following licenses and permits if so identified which the City shall obtain at its own cost: None.
[SIGNATURES ON FOLLOWING PAGE]

RFQ 26-001 City of Hermosa Beach

SIGNATURE PAGE

FOR PROFESSIONAL SERVICES AGREEMENT
FOR ON-CALL [TYPE OF SERVICES] SERVICES BETWEEN

THE CITY OF HERMOSA BEACH
AND
[___________]
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date.

CITY OF HERMOSA BEACH
APPROVED BY:

Steve Napolitano
City Manager
ATTESTED BY:

Reanna Guzman
Interim City Clerk
APPROVED AS TO FORM:

Jason Baltimore
Interim City Attorney
[___________]

Taxpayer Identified Number:

RFQ 26-001 City of Hermosa Beach

EXHIBIT A

SERVICES

TASK ORDER
Specific tasks will be assigned to Consultant through issuance of Task Orders.

No services shall be performed unless authorized by a written Task Order Notice to Proceed for an individual Task Order assignment, issued by the CITY, in the form attached hereto as Exhibit C, Sample Task Order Notice to Proceed. Consultant shall commence performance upon receipt of a Task Order from City to proceed and perform its services in a prompt and timely manner and within the schedule set forth in the Task Order Notice to Proceed. No Task Order will extend beyond the expiration date of this Agreement.

The total amount payable by City for an individual Task Order shall not exceed the amount agreed to in the Task Order, unless authorized by written agreement between the City and Consultant.

Task Orders may not be used to amend the language (or the terms) of this Agreement nor to exceed the scope of work under this Agreement.

The total amount payable by City for all Task Orders resulting from this Agreement shall not exceed [CONTRACT AMOUNT]. It is understood and agreed that there is no guarantee, either expressed or implied, that the entire contract amount will be authorized under this Agreement through the issuance of Task Orders.

Consultant’s substantial failure to comply with the provisions of the Task Order, including deadlines (if any) set forth above, may constitute a default of the Task Order if not corrected by Consultant within seven (7) calendar days. In the event Consultant is in default, City shall provide written notice to Consultant setting forth the nature of the default and the City may terminate the Task Order after the time period for correction has elapsed. The City shall have no obligation or duty to compensate Consultant for any work performed after the date of termination.

However, notwithstanding the foregoing, the schedule and deadlines in an approved Task Order may be amended upon written agreement of both City and Consultant.

RFQ 26-001 City of Hermosa Beach

EXHIBIT B
CONSULTANT’S STATEMENT OF QUALIFICATIONS

RFQ 26-001 City of Hermosa Beach

EXHIBIT C

SAMPLE TASK ORDER NOTICE TO PROCEED

RFQ 26-001 City of Hermosa Beach

TASK ORDER NOTICE TO PROCEED
Dear [CONSULTANT], Date: [DATE]
Task Order #: [NO.]
Company Name: [CONSULTANT]
Service Type: [TYPE OF SERVICE]
Task Cost: $[COST]
Method(s) of
Payment (may be
more than one):
☐Lump Sum: [AMOUNT]
☐Time and Material: [AMOUNT]
Total: [AMOUNT]
Project Title: [PROJECT TITLE]
On-Call Contract #: PW-PSA [CONTRACT NO.]
Purchase Order #: [PO #]
Estimated Task Start
Date: [START_DATE] Estimated Task End Date: [END_DATE]
Scope of Work: [INSERT S.O.W.]
This letter shall serve as Notice to Proceed (“NTP”) based on the attached proposal, dated [PROPOSAL DATE].

You are authorized to proceed with performing the task order in accordance with the project documents in the City’s solicitation, your proposal, and subsequent amendments.

The total authorization for PW-[CONTRACT NO.] to date is $[TOTAL AUTHORIZATION AMOUNT] tabulated below:

RFQ 26-001 City of Hermosa Beach

Task
Orde
r #
PO # NTP Date Description Status Payme
nt Type
Amount Balance
Original Authorized Contract Amount per Agreement dated [DATE OF AGREEMENT]
[CONTRACT
AMOUNT]
1 [PO#
]
[DATE] [DESC.] [STATUS
]
[AMOUN
T]
[CONTRACT
BALANCE]
2 [PO#
]
[DATE] [DESC.] [STATUS
]
[AMOUN
T]
[CONTRACT
BALANCE]
Total Amount Authorized Under PW-[CONTRACT NO.] [TOTAL

AUTHORI
ZATION
AMOUNT
]
You are not authorized to exceed this amount unless additional authorization is received from the City.

Please send all invoices to:
[CONTRACT MANAGER NAME], Contract Manager at [CONTRACT MANAGER EMAIL] [PROJECT MANAGER NAME], Project Manager at [PROJECT MANAGER EMAIL] Accounts Payable at [email protected]
All charges must be assigned to a Contract Number, a Task Order Number, and a Purchase Order number.
[CONSULTANT NAME]’s substantial failure to comply with the provisions of this Task Order, including deadlines (if any) set forth above, shall constitute a default. In the event [CONSULTANT NAME] is in default, City shall provide written notice to [CONSULTANT NAME] setting forth the nature of the default and the City may terminate this Task Order.

The City shall have no obligation or duty to compensate [CONSULTANT NAME] for any work performed after the date of termination.

However, notwithstanding the foregoing, the schedule and deadlines in this Task Order may be equitably adjusted as the project progresses upon written agreement of both City and [CONSULTANT NAME] or if a delay in [CONSULTANT NAME]’s performance of its services is due to circumstances beyond [CONSULTANT NAME]’s reasonable control.

RFQ 26-001 City of Hermosa Beach

[CONSULTANT NAME] shall perform its services consistent with the professional skill and care ordinarily provided by professionals providing similar services under similar circumstances. [CONSULTANT NAME]. shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the project.

Should you have any questions, please contact me at [CONTRACT MANAGER’S TELEPHONE NUMBER] or via email at [CONTRACT MANAGER’S EMAIL] Sincerely,
[CONTRACT MANAGER’S NAME]
[CONTRACT MANAGER’S TITLE]
Attachment:
[PROPOSAL]

RFQ 26-001 City of Hermosa Beach

EXHIBIT D
CONSULTANT’S RATE SHEET

RFQ 26-001 City of Hermosa Beach

6.2 Required Forms

6.2.1 Certification of Qualifications
RFQ #: _________
The undersigned hereby submits its statement of qualifications and agrees to be bound by the terms and conditions of this Request for Qualifications (RFQ).

1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.

3. Proposer has carefully reviewed its statement of qualifications and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

4. It is understood and agreed that the City reserves the right to accept or reject any or all statement of qualifications and to waive any informality or irregularity in any statement of qualifications received by the City.

5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.

6. The statement of qualifications shall be valid for 90 days from the date of submittal.

7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:

Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________

8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications.

RFQ 26-001 City of Hermosa Beach

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

RFQ 26-001 City of Hermosa Beach

6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:

1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This statement of qualifications is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham statement of qualifications and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham statement of qualifications or to refrain from submitting to this RFQ.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.

5. All statements contained in the statement of qualifications and related documents are true.

6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham statement of qualifications.

7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

RFQ 26-001 City of Hermosa Beach

6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.

The undersigned declares states and certifies that:

1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.

2. If selected, proposer agrees to accept all conditions and requirements as contained therein.

Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

RFQ 26-001 City of Hermosa Beach

6.2.4 Acknowledgement of Professional Services Agreement RFQ #: _________
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.

1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.

2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________

City of Hermosa Beach | Page 1 of 1
Meeting Date: June 9, 2026
Staff Report No. 26-CMO-038
Honorable Mayor and Members of the Hermosa Beach City Council

TENTATIVE FUTURE AGENDA ITEMS
Attached is the current list of tentative future agenda items for Council’s information.

The tentative future agenda provides a preliminary preview of topics planned for discussion at upcoming City Council meetings over a specified period, typically the next three months. The items listed in this document are "tentatively" scheduled, meaning they are subject to change and should not be considered final until the official agenda for each meeting is posted. This document is a work in progress and offers a glimpse into the City's priorities and planned discussions, allowing stakeholders to anticipate and prepare for potential topics of interest.

Key Features of a Tentative Future Agenda Document:

1. Tentative Schedule: Each agenda item is assigned a tentative date, indicating when it is expected to be discussed. These dates are provisional and may be adjusted based on various factors.

2. Work in Progress: The document is continuously updated as new items emerge, priorities shift, or additional information becomes available. This flexibility ensures City Council can address the most pressing issues in a timely manner.

3. Transparency and Communication: By publishing a tentative future agenda, the City aims to maintain transparency with residents, businesses, and other stakeholders. It helps the community stay informed about potential topics of discussion and provides an opportunity for public engagement and preparation.

4. Fluid Scheduling: The scheduling of agenda items is fluid until the official agenda for a specific City Council meeting is posted. Changes can occur due to various reasons, such as new developments, additional preparatory work required, or changes in workload or priority.

Attachment:

Tentative Future Agenda Items

1 CITY COUNCIL TENTATIVE FUTURE AGENDA
Revised: May 26, 2026 at 11:45 A.M.

JUNE 23, 2026 @ 5:00 PM INITIAL

CLOSED DATE SESSION
JUNE 23, 2026 @ 6:00 PM

PRESENTATIONS

RECOGNIZING KIM SWINDELL FOR HER RETIREMENT AND SERVICE TO THE CITY

RECOGNIZING JULY AS NATIONAL PARKS AND RECREATION MONTH

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services
Director
Ongoing
Cash Balance Report for April 2026 Administrative Services Director
Ongoing
Consideration of Resolutions Calling and Giving Notice
Pertaining to the November 3, 2026, General Municipal Election to be Conducted by the Los Angeles County Registrar -
Recorder/County Clerk
City Clerk Election Years
(No later than
June)
Revenue Report, Expenditure Report, and CIP Report by Project for April 2026
Administrative Services
Director
Ongoing
Adopt a Resolution to Approve and Adopt the Annual Tax
Appropriations Limit for Fiscal Year 2026-27
Administrative Services
Director
Annual
City Treasurer’s Report for May 2026 City Treasurer Ongoing Capital Improvement Program Status Report Public Works Director Ongoing Consideration of a Resolution Amending the Conflict of Interest Code for the City of Hermosa Beach
City Clerk Biennial
Second Reading - Zoning Code Update - Administrative
Procedures
Community Development
Director
Council Direction
May 26, 2026
Adopt an Ordinance to Amend Hermosa Beach Municipal
Code Chapter 12.30 Special Events on Public Property
Parks and Recreation
Director
Council Direction
June 9, 2026
Consideration of Request to Establish Memorandum of
Understanding with Bark for a Park
Parks and Recreation
Director
Staff Request
May 14, 2026

PUBLIC HEARINGS
Resolution Adopting Fees from a Fee Study Update
(Continued from June 9, 2026)
Administrative Services
Director
Council Direction
June 9, 2026
Annual Staffing Vacancies Report – Assembly Bill 2561 (AB 2561) Human Resources Manager
Annual
Adoption of Fiscal Year 2026–27 Budget Administrative Services Director
Annual
Public Hearing to Review Delinquent Solid Waste Collection (Refuse) Charges for Consideration of Placing Said Charges on the Property Tax Rolls as a Special Assessment Affecting Only Those Properties with Refuse Bills Delinquent as of March 31, 2026 Environmental Programs
Manager
Annual
Adopt a resolution confirming the diagram and levying
assessments for the Hermosa Beach Landscaping and Street Lighting District for Fiscal Year 2026–2027.

Public Works Director Annual
Public Hearing on the Annual Levy of Sewer Charges on the Property Tax Roll
Public Works Director Annual

MUNICIPAL MATTERS
HCD Annual Progress Report on Housing Community Development Director
Staff Request
Feb. 11, 2026
Surfers Walk of Fame Relocation Review Parks and Recreation Director
Council Direction
Mar. 24, 2026

2 Informational Item to Explore a Pilot Program for an
Entertainment Zone for Special Events
(supported by: Jackson and Saemann)
Parks and Recreation
Director
Council Direction
Apr. 14, 2026
Adopt a Policy Regarding Disruption of Telephonic or Internet Service During City Council Meetings to Comply with SB 707 (Senate Bill 707)
City Clerk Staff Request
May 4, 2026
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing

CITY MANAGER REPORTS

INFORMATIONAL ITEMS
Los Angeles County Fire and Ambulance Monthly Report for April 2026
Emergency Management
Coordinator
Ongoing
Police Crime Statistics for May 2026 Police Chief Ongoing Action minutes of the Planning Commission Meeting of April 21 and May 5, 2026
Community Development
Director
Ongoing

3 JULY 28, 2026 @ 5:00 PM INITIAL

CLOSED DATE SESSION
JULY 28, 2026 @ 6:00 PM

PRESENTATIONS

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services
Director
Ongoing
Cash Balance Report for May 2026 Administrative Services Director
Ongoing
Revenue Report, Expenditure Report, and CIP Report by Project for May 2026
Administrative Services
Director
Ongoing
City Treasurer’s Report for June 2026 City Treasurer Ongoing Capital Improvement Program Status Report Public Works Director Ongoing Resolution Approving the City’s Participation In The Los Angeles Urban County Community Development Block Grant (CDBG)
Program
Public Works Director Staff Request
May 27, 2026

PUBLIC HEARINGS
90 Pier Precise Development Plan and Certificate of
Appropriateness
Community Development
Director
Staff Request
May 21, 2026

MUNICIPAL MATTERS
Award of Contract to IKC Consulting for On-going TA Accela Community Development Director
Staff Request
May 13, 2026
Review of Hermosa Beach Lawn Bowling Club Operations and Consideration of an Agreement with the Lawn Bowling Club (supported by Jackson, Detoy, and Keegan)
Parks and Recreation
Director
Council Direction
June 24, 2025
Consideration of Park After School Program Fee Update Parks and Recreation Director
Staff Request
May 14, 2026
Consideration of Valley Park Summer Day Camp Fee Update Parks and Recreation Director
Staff Request
May 14, 2026
Award of Construction Contract for CIP 504 - Playground Equipment Replacement Project (~$220K)
Public Works Director Staff Request
Apr. 30, 2026
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing

CITY MANAGER REPORTS

INFORMATIONAL ITEMS
Los Angeles County Fire and Ambulance Monthly Report for May 2026
Emergency Management
Coordinator
Ongoing
Police Crime Statistics for June 2026 Police Chief Ongoing Action minutes of the Public Works Commission Meeting of May 20, 2026
Public Works Director Ongoing
Action minutes of the Parks and Recreation Advisory Commission Meeting of June 2, 2026
Parks and Recreation
Director
Ongoing
(DARK FOR SUMMER VACATION SEASON)
NO MEETING - JULY 14, 2026

4 Action minutes of the Planning Commission Meeting of June 16, 2026
Community Development
Director
Ongoing

5 AUGUST 25, 2026 @ 5:00 PM INITIAL

CLOSED DATE SESSION
AUGUST 25, 2026 @ 6:00 PM

PRESENTATIONS

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services
Director
Ongoing
Cash Balance Report for June 2026 Administrative Services Director
Ongoing
Revenue Report, Expenditure Report, and CIP Report by Project for June 2026
Administrative Services
Director
Ongoing
City Treasurer’s Report for July 2026 City Treasurer Ongoing Capital Improvement Program Status Report Public Works Director Ongoing

PUBLIC HEARINGS

MUNICIPAL MATTERS
Award of Contract for On-call CEQA Consulting Services Community Development Director
Staff Request
May 13, 2026
Parking Meter Dynamic Pricing City Manager Staff Request June 4, 2026

FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing

CITY MANAGER REPORTS

INFORMATIONAL ITEMS
Los Angeles County Fire and Ambulance Monthly Report for June 2026
Emergency Management
Coordinator
Ongoing
Police Crime Statistics for July 2026 Police Chief Ongoing Action minutes of the Parks and Recreation Advisory Commission Meeting of July 7, 2026
Parks and Recreation
Director
Ongoing
Action minutes of the Planning Commission Meeting of July 21, 2026
Community Development
Director
Ongoing
(DARK FOR SUMMER VACATION SEASON)
NO MEETING – AUGUST 11, 2026

6 PENDING NEW ITEMS

STATUS /

TENTATIVE MEETING DATE
(Updated 12/29/25)
Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization)
Initiated by: Council Direction Jul. 9, 2019
Public Works
Director
Pending staff availability.

If council agrees to
advance the adjustment,
it will need to go to a
citywide ballot in
compliance with
Proposition 218.

Emergency Services Municipal Code Chapter 2.56 Update Emergency Management
Coordinator
Waiting for State to review
proposed language
changes
Consideration of licensing agreement/fees for use of City logo Initiated by: Council Direction Jun. 9, 2020
City Attorney/City
Clerk
The City will develop a
licensing agreement for
commercial uses of the
City logo as part of a
comprehensive
Administrative
Memorandum (AM) on
City Branding and Logo
Use by City Staff. City staff
will begin drafting the AM
after finalizing the City’s
style guide and filing its
“Intent to Use” trademark
application for the City
logo with the USPTO. As
part of developing a
Licensing Agreement for
the Commercial Use of
the City Logo, staff will
establish a process for
reviewing and handling
these requests. This
process will likely include
the negotiation of
royalties and as well as
the preparation of a staff
report to obtain Council
approval to enter into the
agreement. Only after the
City receives the issuance
of a Notice of Allowance
from the USPTO can it
begin approving
applications for
commercial uses of the
logo.

Parks, Recreation, and Community Resources Advisory
Commission Volleyball Court Use Subcommittee was formed to review all aspects of the beach volleyball courts located in the residential area
Initiated: 2021
Parks and
Recreation Director To be completed in the
first quarter of 2026.

PLAN Hermosa 5-year check-in on milestones
(Supported by Massey, Campbell, Armato, Jackson)
Initiated by: Council Direction October 26, 2021
Community
Development
Director/Environmen
tal Program
Manager
The next update to City
Council will be in 2026

7 Consideration of rules that would govern operation of off-sale alcohol establishments in downtown and consideration of queuing for on-sale alcohol establishments. (supported by Massey, Saemann and Detoy)
Initiated by: Council Direction June 13, 2023
Community
Development/Polic
e Chief/Deputy City
Manager
Ordinance to be
established to address
items.

Citywide Engineering and Traffic Survey and review of provisions in California Assembly Bill 43 that are anticipated to become effective on or about June 30, 2024.

Initiated by: Unanimous Council Direction July 25, 2023 Public Works
Director
Pending staffing
availability and
completion of other
previously requested
future agenda
items. Targeting Summer
2026.

Request Public Works Commission to review fines and other consequences involved with illegal tree removal and return to Council as an action item for discussion and deliberation. (supported by Saemann, Francois, Detoy)
Initiated by: Council Direction August 13, 2024
Public Works
Director
Pending staffing
availability and
completion of other
previously requested
future agenda items.

Explore Best Practices for Undergrounding. (supported by:

Detoy, Saemann, and Jackson)
Initiated by: Council Direction November 12, 2024
Public Works
Director
Pending staffing
availability and
completion of other
previously requested
future agenda items. Staff
will also need to request
funding in the future
budget cycle to support
bringing in appropriate
consulting expertise on
this item.

Refer the public pool discussion to the Parks, Recreation, and Community Resources Advisory Commission for review prior to City Council.
(supported by Saemann, Detoy, and Jackson)
Initiated by: Council Direction June 24, 2025
Parks and
Recreation Director Pending Commission
Review
Consideration of Adding Another Accessible Beach Mat,
Modifications to Existing Layout, and Potential for Outside Funding for a Permanent Installation (supported by: Francois, Saemann and Jackson)
Initiated by: Council Direction August 26, 2025
Public Works
Director Item will return to Council
after review by the Public
Works Commission
Agendize discussion on Rosenberg’s Rules of Order and Robert’s Rules of Order at the next City Council Retreat
(supported by: Detoy and Jackson)
Initiated by: Council Direction September 9, 2025
City Manager The next City Council
Retreat will be scheduled
once a permanent City
Manager is appointed
Informational Item for Public Works Commission to study maximizing and expanding the street parking inventory through the analysis of the City's red curb standard to include studying golfcart parking spaces for reduced streets and studying the Driveway Parking Permit Program.
(supported by: Jackson and Saemann)
Initiated by: Council Direction September 9, 2025
Public Works
Director Pending staffing
availability and
completion of other
previously requested
future agenda items.

Informational Item to review the feasibility of collecting Transient Occupancy Tax (TOT) for short-term vacation rentals that are out of compliance, and of collecting unpaid fines from illegal short-term vacation rentals.
(supported by: Jackson and Saemann)
Initiated by: Council Direction September 9, 2025
Administrative
Services Director Staff will come back to
Council in the next few
months for an update.

Informational Item to Consider Including Dispatch Services as Part of Bid for Fire Services
(supported by: Keegan and Saemann)
Initiated by: Council Direction April 28, 2026
City Manager

8 Consideration of rescinding current CDP application for Short Term Rentals and have Staff bring back potential regulations that would expand STR opportunities throughout City and compare those to successful programs in other cities, including all rules and penalties that those cities employ, for potential revenue to City (supported by: Keegan, Saemann, and
Francois)
Initiated by: Council Direction August 28, 2026
Community
Development
Director
Informational Item for a comprehensive review of City speed limits, focusing on major thoroughfares including Hermosa Avenue, 27th Street, Valley Drive, Ardmore Avenue, and
Prospect Avenue (supported by: Jackson and Detoy)
Initiated by: Council Direction May 12, 2026
Public Works
Director
Dog Park - Comprehensive feasibility analysis of Valley Park East as the primary location and the Greenbelt as a secondary location, and to return with information on a potential ballot measure regarding the Greenbelt location
Council Direction May 12, 2026
Parks and
Recreation Director
Draft Responses/Comments for Participation in the National Park Service Los Angeles Coastal Area Special Resource Study Council Direction May 12, 2026
Management
Analyst

1 CITY OF HERMOSA BEACH
Parks and Recreation Advisory Commission
Meeting Minutes
April 16, 2026, 6:00 PM
Council Chambers
1315 Valley Drive
Hermosa Beach, CA 90254
Members Present: Chairperson Barbara Ellman, Vice Chairperson Traci Horowitz, Commissioner Thomas Moroney, Commissioner Todd Tullis
Members Absent: Commissioner Elka Worner
Staff Present: Senior Recreation Supervisor Brian Sousa, Recreation Coordinator Nick Shattuck, Special Events and Filming
Coordinator Austin DeWeese, Office Assistant Amari Gilbert, Recreation Specialist Peggy Magee Nolan
_____________________________________________________________________

1. CALL TO ORDER
Chairperson Ellman called the Open Session to order at 6:00 p.m.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Commissioner Todd Tullis.

3. ROLL CALL
Office Assistant Amari Gilbert announced a quorum, noting the absence of Commissioner Worner.

4. ANNOUNCEMENTS—UPCOMING CITY EVENTS
Special Events and Filming Coordinator Austin DeWeese and Senior Recreation Supervisor Brian Sousa provided the presentation.

5. PRESENTATIONS

5.a INTRODUCTION OF YOUTH ADVISORY SQUAD
Recreation Coordinator Nick Shattuck provided the presentation.

5.b STATE OF THE ART PRE-EVENT PRESENTATION (LONG-TERM

AGREEMENT REQUIREMENT)

2 In-Person Presentation:

Aidan Morgan, Indivisible Arts representative

6. PUBLIC COMMENT
This is the time for members of the public to address the Parks and Recreation Commission on any items within the Commission's jurisdiction and on items where public comment will not be taken (Parks and Recreation Director Reports, Commissioner Comments, Consent Calendar items not pulled for separate consideration, and Future Agenda Items).

The public is invited to attend and provide public comment. Public comments are limited to three minutes per speaker from those present in the Council Chambers and via the remote participation option(s) listed on the agenda. This time allotment may be modified due to time constraints at the discretion of the Chairperson or Parks and Recreation Commission. Another period is also reserved for general comment later in the meeting for those who could not be heard at this time.

No action will be taken on matters raised in oral and written communications, except that the Commission may take action to schedule issues raised in oral and written communications for a future agenda. Speakers with comments regarding City management or departmental operations are encouraged to submit those comments directly to the City Manager. Members of the audience will have a future opportunity to speak on items pulled from the Consent Calendar for separate discussion, Public Hearings, and Municipal Matters when those items are heard.

In-Person Public Comment:

Christine Shultz
Connor Ogan
Ellie Grace Shultz
Tate Stabile
Tara McNamera Stable
Kayo Libiano
Scott Davey

7. COMMISSIONER COMMENTS
Commissioners may briefly respond to public comments, may ask a question for clarification or make a brief announcement or report on his or her own liaison or subcommittee roles, activities or meetings attended.

8. CONSENT CALENDAR
The following matters will be acted upon collectively with a single motion and vote to approve with the majority consent of the Parks and Recreation Commission.

Commissioners may orally register a negative vote on any Consent Calendar item without pulling the item for separate consideration before the vote on the Consent Calendar. Items removed for separate discussion will be considered separately, with public comment permitted at that time.

3 Moved by: Commissioner Todd Tullis
Seconded by: Vice Chairperson Traci Horowitz
To approve the Consent Calendar.

Ayes (4): Chairperson Barbara Ellman, Vice Chairperson Traci Horowitz, Commissioner Thomas Moroney, and Commissioner Todd Tullis Absent (1): Commissioner Elka Worner
Motion Carried

8.a FEBRUARY 2026 ACTIVITY REPORT

8.b MARCH 2026 ACTIVITY REPORT

8.c ACTION MINUTES OF THE PARKS AND RECREATION ADVISORY COMMISSION MEETING OF MARCH 3, 2026

9. PUBLIC HEARINGS

10. MATTERS FOR COMMISSION CONSIDERATION

10.a CONSIDERATION OF SPECIAL EVENT POLICY GUIDE AND FEE UPDATES - 26-PR-020
(Parks and Recreation Director Lisa Nichols)
Senior Recreation Supervisor Brian Sousa and Special Events and Filming Coordinator Austin DeWeese provided the presentation.

Virtual Public Comment:

Laura Pena
David Brandin
Moved by: Commissioner Thomas Moroney
Seconded by: Vice Chairperson Traci Horowitz
To recommend that the City Council approve the proposed Special Event Policy Guide and associated fee updates as outlined in the staff report, with consideration of the following feedback from Commissioners:

1. Reinstate the Pier Plaza Promotions program within the Special Events Policy Guide.

2. Remove the “Returning or New Event” criteria from the Impact Characteristics Matrix;

3. Set the peak season limits at a maximum of 50 days, with such period commencing on the Saturday preceding Memorial Day, consistent with the Hermosa Beach Municipal Code;

4. Eliminate all Long-Term Agreement Program eligibility criteria, except for the requirement that an event must have been held in Hermosa Beach for a minimum of three consecutive years.

4 5. Amend the Fee Waiver Grant Program eligibility criteria only to include that the approve event must provide a unique benefit to the City or the community, provide a large economic impact, and a partial fee waiver would make a meaningful difference to the promoter's ability to put on the event and do not add the proposed eligibility criteria to specify that events offering prize pools, cash awards, or other forms of participant compensation are not eligible for fee waiver consideration.

Ayes (4): Chairperson Barbara Ellman, Vice Chairperson Traci Horowitz, Commissioner Thomas Moroney, and Commissioner Todd Tullis Absent (1): Commissioner Elka Worner
Motion Carried

10.b CONSIDERATION OF 2026 SPECIAL EVENT FEE WAIVER GRANT REQUEST - 26-PR-021
(Special Events and Filming Coordinator Austin DeWeese) Special Events and Filming Coordinator Austin DeWeese provided the presentation.

Moved by: Vice Chairperson Traci Horowitz
Seconded by: Chairperson Barbara Ellman
To deny the special event Fee Waiver Grant request from the Alzheimer’s Association for its Walk to End Alzheimer’s event on Saturday, October 10, 2026, in the amount of $1,861.

Ayes (4): Chairperson Barbara Ellman, Vice Chairperson Traci Horowitz, Commissioner Thomas Moroney, and Commissioner Todd Tullis Absent (1): Commissioner Elka Worner
Motion Carried

10.c RETIREMENT OF THE MUNICIPAL LEASE POLICY SUBCOMMITTEE - 26-PR-022
(Parks And Recreation Director Lisa Nichols)
Senior Recreation Supervisor Brian Sousa provided the presentation.

In-Person Public Comment:

David Grethen
Moved by: Vice Chairperson Traci Horowitz
Seconded by: Commissioner Thomas Moroney

5 To recommend the retirement of the Municipal Lease Policy Subcommittee.

Ayes (4): Chairperson Barbara Ellman, Vice Chairperson Traci Horowitz, Commissioner Thomas Moroney, and Commissioner Todd Tullis Absent (1): Commissioner Elka Worner
Motion Carried

11. FUTURE AGENDA ITEMS
Requests from Commissioners for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. Commissioners should consider the city’s work plan when considering new items.

Senior Recreation Supervisor Brian Sousa provided the presentation.

12. PARKS AND RECREATION DIRECTOR REPORT
Senior Recreation Supervisor Brian Sousa provided the presentation.

13. ADJOURNMENT
The meeting was adjourned at 9:12pm.

1 CITY OF HERMOSA BEACH
Parks and Recreation Advisory & Public Works Commissions Meeting Minutes
May 5, 2026, 6:00 PM
Council Chambers
1315 Valley Drive
Hermosa Beach, CA 90254
Members Present: Chairperson Barbara Ellman, Vice Chairperson Traci Horowitz, Commissioner Thomas Moroney, Commissioner Todd Tullis,
Commissioner Elka Worner, Chairperson David Grethen, Vice Chairperson Thor Legvold, Commissioner Janice Brittain, Commissioner Scott Hayes
Members Absent: Commissioner Kathy Dunbabin
Staff Present: Parks and Recreation Director Lisa Nichols, Public Works Director Joe SanClemente, Administrative Services Director Brandon Walker, City Engineer Saad Malim, Associate Engineer Andrew Nguyen, Office Assistant Amari Gilbert
_____________________________________________________________________

1. CALL TO ORDER
Chair Grethen called the Open Session to order at 6:07 p.m

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Laura Pena.

3. ROLL CALL
Office Assistant Amari Gilbert and Associate Engineer Andrew Nguyen announced a quorum, noticing the absence of Commissioner Kathy Dunbabin.

4. PUBLIC COMMENT
This is the time for members of the public to address the Parks and Recreation Advisory & Public Works Commission on any items within the Commission's jurisdiction and on items where public comment will not be taken (Parks and Recreation Director Reports, Commissioner Comments, Consent Calendar items not pulled for separate consideration, and Future Agenda Items).

2 The public is invited to attend and provide public comment. Public comments are limited to three minutes per speaker from those present in the Council Chambers and via the remote participation option(s) listed on the agenda. This time allotment may be modified due to time constraints at the discretion of the Chairperson or Parks and Recreation Advisory & Public Works Commission. Another period is also reserved for general comment later in the meeting for those who could not be heard at this time.

No action will be taken on matters raised in oral and written communications, except that the Commission may take action to schedule issues raised in oral and written communications for a future agenda. Speakers with comments regarding City management or departmental operations are encouraged to submit those comments directly to the City Manager. Members of the audience will have a future opportunity to speak on items pulled from the Consent Calendar for separate discussion, Public Hearings, and Municipal Matters when those items are heard.

In-Person Public Comment:

Christine Shultz
Samantha Kuw
Tara McNamara
Angie Silverman
Jackie Tagliaferro
Virtual Public Comment:

Tony Higgin

5. MATTERS FOR COMMISSION CONSIDERATION

5.a FISCAL YEAR 2026–27 CAPITAL IMPROVEMENT PROGRAM REVIEW - 26-PW-027
(Public Works Director Joe SanClemente)
Public Works Director Joe Sanclemente and Administrative Service Director Brandon Walker provided the presentation.

In-Person Public Comment:

Laura Pena
Virtual Public Comment:

Tony Higgins
Moved by: Commissioner Janice Brittain
Seconded by: Commissioner Scott Hayes
Public Works Commission approves that Staff move forward with the proposed Fiscal Year 2026–27 Capital Improvement Program (CIP), including project scopes of work, project funding, sequencing, and the deferred and unfunded future project list as outlined in Attachments 1 through 4, and forward recommendations to the City Council.

3 Ayes (4): Chairperson David Grethen, Vice Chairperson Thor Legvold, Commissioner Janice Brittain, and Commissioner Scott Hayes Motion Carries
Moved by: Commissioner Scott Hayes
Seconded by: Vice Chairperson Thor Legvold
Public Works Commission approves to receive and file the Fiscal Year 2026–27 Capital Improvement Program Review Report.

Ayes (4): Chairperson David Grethen, Vice Chairperson Thor Legvold, Commissioner Janice Brittain, and Commissioner Scott Hayes Motion Carries
Moved by: Commissioner Thomas Moroney
Seconded by: Vice Chairperson Traci Horowitz
Parks and Recreation Advisory Commission approves Staff to move forward with the proposed Fiscal Year 2026–27 Capital Improvement Program (CIP), including project scopes of work, project funding, sequencing, and the deferred and unfunded future project list as outlined in Attachments 1 through 4, and forward recommendations to the City Council; and receive and file the Fiscal Year 2026–27 Capital Improvement Program Review Report; and to receive and file the Fiscal Year 2026–27 Capital Improvement Program Review Report.

Ayes (5): Chairperson Barbara Ellman, Vice Chairperson Traci Horowitz, Commissioner Thomas Moroney, Commissioner Todd Tullis, and Commissioner Elka Worner
Motion Carries

6. ADJOURNMENT
The meeting was adjourned at 9.35PM.

Chair City Clerk

Power BI Desktop
Total Parking Meter Revenue
$0.0M
$0.2M
$0.4M
$0.6M
January February March April May June July August September October November December January February March April May Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2
2025 2026
$360,901 $342,457
$421,150 $411,743
$474,356
$576,958
$657,873 $623,067
$462,681
$404,907 $425,249
$315,836
$549,972 $515,630
$683,758
$616,813
$689,194
$0.29M $0.28M $0.33M $0.33M $0.38M
$0.46M $0.50M $0.45M
$0.33M $0.29M $0.31M
$0.22M
$0.39M $0.35M
$0.45M
$0.37M $0.33M
$0.08M
$0.12M
$0.14M
$0.11M
$0.09M $0.10M
$0.09M
$0.13M $0.14M
$0.20M
$0.18M $0.22M
$0.12M
IPS Coin Revenue IPS Credit Card Revenue ParkMobile Revenue Flowbird CC Revenue Flowbird Coin Revenue Citywide Percentage of Coin Revenue
4%
6%
8%
Jan 2025 Apr 2025 Jul 2025 Oct 2025 Jan 2026 Apr 2026

6.51%

3.88%

4.73%

5.57%

4.16%

6.48%
Parking Revenue Breakdown by Payment Method Month
All 
Year
Multiple select…
Citywide Percentage of Revenue by Vendor
0%
50%
100%
January February March April May June July August September October November December January February March April May 2025 2026
81% 81% 79% 80% 81% 79% 75% 72% 70% 73% 72% 69% 72% 68% 66% 61% 47% 22% 24% 22% 23% 27% 24% 28% 30% 30%
31%
IPS Coin Revenue IPS Credit Card Revenue ParkMobile Revenue Flowbird CC Revenue Flowbird Coin Revenue

Power BI Desktop P 2026 2026 arking Citation Issuance Summary Total Citations Issued
0K
5K
January February March April May June July August September October November December 2026
4,328 3,958
4,379
3,747
5,254 5,401
4,843
4,275
3,446
4,064
3,294 3,202
3735 3362
4004
3589
4348
Previous Year Citations Current Year Citiations
Top 10 - Violation Descriptions
0K 1K 2K 3K 4K

EXPIRED METER

EXPIRED METER SPACE

POSTED NO PARKING
DISPLAY OF PLATES *SEE BACKSIDE
TIME LIMIT 1 HOUR

EXP METER YL POST
NO PKG WED 8AM-11AM
NO PKG MON 8AM-11AM
NO PKG TUES 8AM-11AM

NO PARKING ZONE
3570
2708
2548
1960
1104
952
634
508
428
418
Top 10 - Citation Issuance Locations
0K 1K 2K 3K 4K

HERMOSA AVE
LOT A

PIER AVE

LOT C (STRUCTURE C)

MANHATTAN AVE

MONTEREY BLVD
11TH ST

VALLEY DR
LOT B
10TH ST
4190
1795
1795
1254
1164
702
681
514
503
466
Total Citations Issued
19,038
Total Citations Issued -
Trendline
3K
4K
Previous Year
Comparison
0K 19,038 50K

Power BI Desktop
Time Period
1/1/2026 
5/31/2026 
Parking Citation Locations
Citations Issued
19,035
Total Citations Issued
0K
5K
January February March April May
2026
3,735 3,362 4,001 3,589 4,348
Violation Description
All 
Violation Code
All 
Citation Violation Description

Power BI Desktop
Time Period
2026 2026
Parking Citation Fine Revenue
Total Citation Fine Revenue
$0K
$50K
$100K
$150K
$200K
$250K
January February March April May
2026
$208,270 $209,318
$184,652
$220,925
$196,204
$236,539
Total Citations Issued
19,038
Total Fine Revenue
$1,046,590
Total Citations Issued
0K
5K
Jan 2026 Feb 2026 Mar 2026 Apr 2026 May 2026
3669 4248
3301 3516 3942
66 61 62 73 100
Citation Warning
Citations Issued by Weekday
0K 2K
1 Monday
2 Tuesday
3 Wednesday
4 Thursday
5 Friday
6 Saturday
7 Sunday
3007
2826
2735
2444
2580
2700
2746
Violation Description
All 
Violation Code
All 

Power BI Desktop Pa 1/1/2026  5/31/2026  rking Permit Issuance fffff
Total Permits Issued
0K
1K
2K
January February March April May
2026
98 2583
2291
700
449
Total Citations Issued by Permit Type
0K 2K
Vehicle Sticker 2026 2026
Guest Permit 2026 2026
Employee Permit Q2 April-June 2026
Employee Permit Q1 January-March 2026
Vehicle Sticker 2026
Guest Permit 2026
3038
2794
167
99 14
9 Monthly Permits Issued by Type
0K
1K
2K
January February March April May
2026
98 2,583
2,291
700
449 1228 1059
303
204
1338
1186
295
219
Employee Permit Q1 Janu…
Employee Permit Q2 April-…
Guest Permit 2026
Guest Permit 2026 2026
Vehicle Sticker 2026
Vehicle Sticker 2026 2026
Total Permits Issued
6,121
Revenue Collected
$360,981
Breakdown of Permit Issuance Type
99 (1.62%)
2794 (45.65%)
14 (0.23%)
3038 (49.63%)
Employee Permit Q1 Janu…
Employee Permit Q2 April-…
Guest Permit 2026
Guest Permit 2026 2026
Vehicle Sticker 2026
Vehicle Sticker 2026 2026