Agenda — Hesperia City Council, July 16, 2024 (part 1 of 2)

Tuesday, July 16, 2024
Meeting Agenda
Closed Session - 5:00 PM

HESPERIA CITY COUNCIL

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

HOUSING AUTHORITY

COMMUNITY DEVELOPMENT COMMISSION

WATER DISTRICT
City Council Chambers
9700 Seventh Ave., Hesperia CA, 92345
City Clerk's Office: (760) 947-1007
City Council Members
Larry Bird, Mayor
Rebekah Swanson, Mayor Pro Tem
Brigit Bennington, Council Member
Cameron Gregg, Council Member
Allison Lee, Council Member
Rachel Molina, City Manager
Pam K. Lee, City Attorney
NOTE: In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (760) 947-1007 or (760) 947-1026. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility.

To leave a Public Comment by phone, call and leave a recorded message at (760) 947-1056 up to 5:30 pm on the day of the scheduled meeting. City Council meetings may be viewed live or after the event on the City’s website at www.cityofhesperia.us.

July 16, 2024City Council Meeting Agenda

REGULAR MEETING AGENDA

HESPERIA CITY COUNCIL

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

HESPERIA HOUSING AUTHORITY

HESPERIA COMMUNITY DEVELOPMENT COMMISSION

HESPERIA WATER DISTRICT
9700 7th Avenue, Council Chambers, Hesperia, CA 92345
As a courtesy, please silence your cell phones and other electronic devices while the meeting is in session. Thank you.

Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar.

Individuals wishing to speak during General Public Comments or on a particular numbered item must submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.

In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting.

CLOSED SESSION - 5:00 PM
Roll Call
Mayor Larry Bird
Mayor Pro Tem Rebekah Swanson
Council Member Brigit Bennington
Council Member Cameron Gregg
Council Member Allison Lee
Conference with Legal Counsel - Potential Litigation:

Government Code Section 54956.9(d)2

1. One (1) Case
Conference with Legal Counsel – Existing Litigation
Government Code Section 54956.9(d)1

1. DAYCO Funding Corporation; and NV Hesperia Investors, LLC, v.

City Hesperia, et al. (SBSC No. CIVSB2307020)

2. County of SB v. City of Hesperia, Case no: CIVSB2209965 Conference with Real Property Negotiators – Property Negotiations Government Code Section – 54956.8

1. Negotiating Parties: City of Hesperia and DesertXpress Enterprises, LLC Location: APN: 303-936-101
Under Negotiation: Price and terms

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July 16, 2024City Council Meeting Agenda
Personnel Matters - Performance Evaluations
Government Code Section 54957

1. Annual Performance Evaluation - City Attorney

2. Annual Performance Evaluation - City Manager
CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
Mayor Larry Bird
Mayor Pro Tem Rebekah Swanson
Council Member Brigit Bennington
Council Member Cameron Gregg
Council Member Allison Lee
D. Agenda Revisions and Announcements by City Clerk
E. Closed Session Reports by City Attorney

ANNOUNCEMENTS/PRESENTATIONS

1. Presentation to resident Brenda Canon, Pride Enhancement Program Honoree.

2. Presentation by San Bernardino County Fire with Fireworks Enforcement update.

GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Individuals wishing to speak during General Public Comments or on a particular numbered item are requested to submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the joint agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items.

JOINT CONSENT CALENDAR

1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, June 18, 2024.

Recommended Action:

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July 16, 2024City Council Meeting Agenda
It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, June 18, 2024.

Staff Person: Assistant City Clerk Erin Baum
Draft CC Min 2024-6-18Attachments:

2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Water)
Recommended Action:

It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.

Staff Person: Assistant City Manager Casey Brooksher
SR Warrant Run 7-16-2024
Attachment 1 - Warrant Run
Attachments:

3. Treasurer’s Cash Report for the unaudited period ended May 31, 2024.

Recommended Action:

It
is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.

Staff Person: Assistant City Manager Casey Brooksher
SR Treasurer's Report 7-16-2024
Attachment 1 - Treasurer's Report
Attachments:

4. Three-Year Maintenance and Licensing Agreement with Granicus Recommended Action:

It
is recommended that the City Council authorize the City Manager to enter into a three-year agreement with Granicus Inc. for a not-to-exceed amount of $248,048 to provide maintenance and licensing for the Legislative Management Suite (Legistar), video streaming services, and Government Transparency Suite.

Staff Person: Assistant City Manager Casey Brooksher
SR 3 Year Maintenance and Licensing Agreement with Granicus 7-16-2024Attachments:

5. Warehouse Commodity - Mueller Parts
Recommended Action:

It
is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to enter into a one (1) year agreement with C Wells

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July 16, 2024City Council Meeting Agenda
Pipeline in a not-to-exceed amount of $240,000, for the purchase of Mueller Water Products.

Staff Person: Director of Public Works Cassandra Sanchez SR Warehouse Commodity - Mueller Parts 7-16-2024
Attachment 1 - Bid Comparison
Attachments:

6. Construction Management Services Contract Amendment
Recommended Action:

It
is recommended that the City Council 1) approve an Amendment to the existing contract with AnGenious Engineering Services, Inc. (AES) for the Ranchero Road Corridor Widening Project Phase III Construction Management Services, in the amount of $3,424,141 including a 10% contingency of $342,414.10, for a revised not-to-exceed contract amount of $10,469,733; 2) approve a one-year contract extension; and 3) authorize the City Manager or designee to execute the amendment to the Agreement and any other necessary documents related thereto.

Staff Person: Director of Public Works Cassandra Sanchez SR Construction Management Services Contract Amendment 7-16-2024Attachments:

7. Amend Cooperative Agreement with San Bernardino County for the Ranchero Road Corridor Widening Project
Recommended Action:

It
is recommended that the City Council 1) adopt Resolution No. 2024-30 approving Amendment No. 2 to Cooperative Agreement No. 11- 424 (Agreement) between the City and San Bernardino County (County) for the Ranchero Road Corridor Widening Project and 2) authorize the City Manager to execute the amendment to the Agreement and any other necessary documents related thereto.

Staff Person: Director of Public Works Cassandra Sanchez SR Amend Cooperative Agreement w/ SB County for Ranchero Rd 7-16-2024 Resolution 2024-30
Attachment 2 - Exhibit A
Attachments:

8. Townsend Public Affairs Contract Amendment
Recommended Action:

It
is recommended that the City Council authorize the City Manager to approve an amendment to the existing contract with Townsend Public Affairs for an additional $84,000, for a revised not-to-exceed contract amount of $168,000 and approve a one-year contract extension for State and Federal Legislative Advocacy services.

Staff Person: Assistant to the City Manager Tammy Pelayes SR Townsend Public Affairs Contract Amendment 7-16-2024Attachments:

9. Special Assessment of Unpaid Fees for Service and Abatement Costs

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July 16, 2024City Council Meeting Agenda
Recommended Action:

It
is recommended that the City Council approve Joint Resolution No. 2024-32 and Resolution No. HWD 2024-12, confirming parcels of land upon which unpaid fees for services, and abatement costs remain, and Joint Resolution No . 2024-33 and Resolution No. HWD 2023-13, requesting that San Bernardino County place the unpaid fees for services, and abatement costs on the property tax rolls.

Staff Person: Administrative Analyst Jordyn LaSarge
SR Special Assessment of unpaid Fees for Services & Abatement 7-16-2024 Joint Resolution 2024-32 and HWD 2024-12
Joint Resolution 2024-33 and HWD 2024-13
Attachment 3 - Exhibit A
Attachment 4 - Exhibit B
Attachments:

10. Memorandum of Understanding between the City of Hesperia and DesertXpress Enterprises, LLC
Recommended Action:

It
is recommended that the City Council approve a Memorandum of Understanding (MOU) between the City of Hesperia and DesertXpress Enterprises, LLC, doing business as Brightline West, for the DesertXpress Enterprises High-Speed Rail Hesperia Local Rail Services Station.

Staff Person: Director of Development Services Nathan Freeman SR MOU with DesertXpress Enterprises, LLC 7-16-2024
Attachment 1 - Hesperia Station Parking Aerial Map
Attachment 2 - Memorandum of Understanding
Attachments:

11. Revised Combined Compensation Schedules
Recommended Action:

It
is recommended that the City Council and Board of Directors of the Hesperia Housing Authority (HHA) and Hesperia Water District (HWD) adopt Joint Resolution No. 2024-26, HHA 2024-05, HWD 2024-09 approving the City’s Fiscal Year (FY) 2024-25 Revised Combined Compensation Schedule.

Staff Person: Deputy Human Resources/Risk Management Director Rita Perez SR Revised Combined Compensation Schedules 7-16-2024
Joint Reso 2024-26, HWD 2024-09, and HHA 2024-05
Attachment 2 - Combined Compensation Schedule
Attachments:

COUNCIL COMMITTEE REPORTS AND COMMENTS
The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City.

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July 16, 2024City Council Meeting Agenda

CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public.

ADJOURNMENT
I, Erin Baum, Assistant City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Wednesday, July 10, 2024 at 5:30 p.m. pursuant to California Government Code §54954.2. _____________________________
Erin Baum,
Assistant City Clerk
Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours.

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City of Hesperia
City of Hesperia
Meeting Minutes - Draft
City Council
Tuesday, June 18, 2024 6:30 PM

REGULAR MEETING AGENDA

HESPERIA CITY COUNCIL

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

HESPERIA HOUSING AUTHORITY

HESPERIA COMMUNITY DEVELOPMENT COMMISSION

HESPERIA WATER DISTRICT
CLOSED SESSION - 5:00 PM
Roll Call

Present: 5 - Mayor Bird, Mayor Pro Tem Swanson, Council Member Gregg, Council Member Bennington and Co
uncil Member Lee
Conference with Legal Counsel - Potential Litigation: Government Code Section 54956.9(d)2

1. Two (2) Cases
Conference
with Legal Counsel – Existing Litigation: Government Code Section 54956.9(d)1

1. City of Bars tow, et al. v City of Adelanto, et al. (Mojave Basin Water Cases) (SBSC Case No. CIV208568) Personnel Matters -
Performance Evaluations: Government Code Section 54957

1. Annual Performance Evaluation - City Attorney

2. Annual Perf
ormance Evaluation - City Manager
CALL TO ORDER - 6:30 PM
A. Invocation
B. Pledge of Allegiance to the Flag
C. Roll Call
City Council Chambers
9700 Seventh Ave.

Hesperia CA, 92345

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City of Hesperia

Present: 5 - Mayor Bird, Mayor Pro Tem Swanson, Council Member Gregg, Council Mem
ber Bennington and Council Member Lee
D. A genda Revisions and Announcements by City Clerk
E. Closed Session Reports by City Attorney

ANNOUNCEMENTS/PRESENTATIONS

1. Presentation of Certificate of Recognition to Karen Prestwood for her retirement from the Hesperia School District after 33 years.

2. Review of the 2023 Annual Water Quality Report, by Jeremy McDonald - Water Operations Manager and Isaac Ortiz - Maintenance Crew Supervisor/Production.

GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) The following members of the public commented:

Niemi (via voicemail)
Bob Nelson (via voicemail)
Trudi Roser
Robert Davie
Lynda Lambert
Peter & Rebekah Douwes
Lois Papner

JOINT CONSENT CALENDAR
Items 8 and 10 were considered independent of the Joint Consent Calendar.

A motion was made by Gregg, seconded by Bird, that the Joint Consent Calendar, minus items 8 and 10,
be approved. The motion carried by the following vote:

Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0

1. Consideration of the Draft Minutes from the Special Meeting held Tuesday, June 4, 2024.

Recommended Action:

It is recommended that the City Council approve the Draft Minutes from the Special Meeting held Tuesda
y, June 4, 2024.

Sponsors: Assistant City Clerk Erin Baum

2. Warrant Run Report (City - Successor Agency - Housing Authority - Community De velopment Commission - Water)
Recommended Action:

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City of Hesperia
It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.

Sponsors: Assistant City Manager Casey Brooksher

3. Treasurer’s Cash Report for the unaudited period ended April 30, 2024.

Recommended Action:

It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hes
peria Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.

Sponsors: Assistant City Manager Casey Brooksher

4. Printing Service Contract Amendment
Recommended Action:

It is recommended that the City Council and Board of Directors of the Hesperia District Water District authorize the C
ity Manager to approve an amendment to the existing contract with Wirz and Company Printing, Inc. (Wirz) for an additional $50,000 for a revised not-to-exceed contract amount of $100,000 and approve a one-year extension for printing services.

Sponsors: Assistant City Manager Casey Brooksher

5. Approval of a Multiple Employer Other Post Employment Benefit (OPEB)/Pension 115 Trust with Shuster Advisor
y Group, LLC
Recommended Action:

It is recommended that the Board of Directors for the Hesperia Water District adopt Resolution No. HWD 2024-11, auth
orizing the City Manager to execute agreements with Shuster Advisory Group LLC, Charles Schwab Trust Bank, and Alta Trust Company for the establishment and administration of a Multiple Employer OPEB and Pension 115 Trust.

Sponsors: Assistant City Manager Casey Brooksher

6. Calling November 5, 2024 General Municipal Election
Recommended Action:

It is recommended that the City Council adopt Resolution No. 2024-15 calling for the holding of the General Munici
pal Election in districts one (1), and five (5); and 2024-16 requesting consolidation with the statewide General Municipal Election with the San Bernardino County Registrar of Voters.

Sponsors: Deputy City Manager/City Clerk Melinda Sayre

7. Adoption of Candidate Statement Regulations for November 5, 2024 Election Recommended Action:

It is recommended that the City Council adopt Resolution 2024-31 adopting regulations for candidate

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City of Hesperia
statements for District one (1) and District five (5) as estimated by the San Bernardino County Elections Office.

Sponsors: Deputy City Manager/City Clerk Melinda Sayre
Item number 8 was considered independent of the Joint Consent Calendar.

8. Lasting Images Landscaping Contract Amendment
Recommended Action:

It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the Cit
y Manager to approve an amendment with Lasting Images Landscape in the amount of $221,440 for a not-to-exceed amount of $526,558 and approve a two-year contract extension for landscape maintenance and repair services.

Sponsors: Director of Public Works/City Engineer Cassandra Sanchez A motion was made by Gregg, seconded by Lee, that item number 8 be approved. The motion carried by the following vote:

Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0

9. Guardian Records Management and Storage Contract
Recommended Action:

It is recommended that the City Council and Board of Directors of the Hesperia Water District authorize the Cit
y Manager to approve a 3-year contract with Guardian Records Management and Storage (Guardian) for a not-to-exceed contract amount of $60,000, for the storage, maintenance and destruction of City records.

Sponsors: Assistant City Clerk Erin Baum
Item number 10 was considered independent of the Joint Consent Calendar.

10. Veterinary Services Contract
Recommended Action:

It is recommended that the City Council approve Dr. Velasco Veterinary Services Contract for a not-to-exceed c
ontract amount of $155,000 for Fiscal Year (FY) 2024-25, for Spay and Neuter services, Premise Permit, and Telemedicine appointments.

Sponsors: Code Compliance Manager Caleb Enriquez
A motion was made by Gregg, seconded by Lee, that item number 10 be approved. The motion carried by the following vote:

Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0

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City of Hesperia

11. Professional Services Agreement with NBS for Community Facilities District No.’s 2021-1 and 2022-1 Annexation Ser
vices
Recommended Action:

It is recommended that the City Council approve a Professional Services Agreement (PSA) with NBS, in an amount not to
exceed $150,000, for Community Facilities District (CFD) No.’s 2021-1 and 2022-1 annexation services for a term of three (3) years.

Sponsors:Director of Development Services Nathan Freeman

12. Gibson Land Consulting Contract Amendment
Recommended Action:

It is recommended that the City Council authorize the City Manager to approve an amendm ent of $261,000 to the existing contract with Gibson Land Consulting for a revised not-to-exceed contract amount of $310,500 and approve a two-year contract extension for Planning services for the Silverwood Development Project.

Sponsors: Assistant Project Manager Bethany Hudson

PUBLIC HEARING

13. Fiscal Year (FY) 2024-25 Proposed Capital Improvement Program (CIP) Budget Adoption Recommended Action:

It is recommended that the City Council and the Board of Directors of the Hesperia Water District (HWD) hold a Public
Hearing and adopt the following Resolutions approving the Fiscal Year (FY) 2024-25 Proposed CIP Budget for the City of Hesperia and the Hesperia Water District:
1) City of Hesperia Resolution No. 2024-29 adopting the FY CIP 2024-25 Budget 2) Resolution HWD 2024-10 adopting the FY CIP 2024-25 Budget Sponsors: Assistant City Manager Casey Brooksher
A motion was made by Swanson, seconded by Gregg, that item 13 be approved. The motion carried by the following vote:

Aye: 5 - Bird, Swanson, Gregg, Bennington, and Lee
Nay: 0

COUNCIL COMMITTEE REPORTS AND COMMENTS
The Mayor, Mayor Pro Tem, and Council Members reported from various events and Committees.

CITY MANAGER/CITY ATTORNEY/STAFF REPORTS
The City Attorney thanked firefighters for their efforts during the recent fire.

The City Manager thanked firefighters and City staff for their efforts during the recent fire.

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City of Hesperia

ADJOURNMENT
The meeting was adjourned in honor of Council Member Bennington’s father’s 88th birthday, and the passing of Dylan Martinez and Mike, a former Sultana student, at 8:43. _____________________________
Erin Baum,
Assistant City Clerk

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City of Hesperia

STAFF REPORT

DATE: July 16, 2024
TO: Mayor and Council Members
City Council, as Successor Agency to the Hesperia Community Redevelopment Agency
Chair and Commissioners, Hesperia Housing Authority
Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Water District

FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
Anne Duke, Deputy Finance Director
Shirley Domacio Calderon, Accountant

SUBJECT: Warrant Run Report (City – Successor Agency – Housing Authority – Community Development Commission – Water)

RECOMMENDED ACTION

BACKGROUND

The Warrant Run totals represented below are for th e period May 11, 2024 through June 07, 2024.

CITY GOAL SUPPORTED BY THIS ITEM

Financial Health – Maintain a balanced budget and adequate reserves.

ATTACHMENT(S)

1. Warrant Runs
Agency/District Accounts Payable Payroll Wires Totals
City of Hesperia $5,648,888.25 $672,123.92 $0.00 $6,321,012.17 Successor Agency 0.00 0.00 0.00 0.00
Housing Authority 2,227.60 297.60 0.00 2,525.20
Community Development Commission 0.00 0.00 0.00 0.00
Water 3,836,572.09 338,762.40 0.00 4,175,334.49
Totals $9,487,687.94 $1,011,183.92 $0.00 $10,498,871.86

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YEAR-TO PRIOR FY YTD

W/E W/E W/E W/E WARRANT DATE DATE
FUND # FUND NAME 5/17/2024 5/24/2024 5/31/2024 6/7/2024 TOTALS Wires TOTALS * TOTALS Accounts Payable
100 GENERAL 161,492.37 $ 138,539.99$ 1,814,632.27$ 178,220.69$ 2,292,885.32$ - $ 31,594,727.40$ 25,674,466.74$ 204 MEASURE I - RENEWAL -$ -$ 30,522.18$ -$ 30,522.18$ - $ 539,893.27$ 280,916.69$ 207 LOCAL TRANSPORT-SB 325 -$ -$ -$ -$ -$ -$ 967,882.81$ 311,704.64$ 209 GAS TAX-RMRA -$ -$ -$ -$ -$ -$ -$ 880.00$
210 HFPD (PERS) -$ -$ 30,342.00$ -$ 30,342.00$ - $ 937,658.00$ 1,093,204.87$ 251 CDBG -$ 2,688.00$ 20,850.00$ 3,948.24$ 27,486.24$ - $ 405,650.77$ 869,022.41$ 254 AB2766 - TRANSIT -$ -$ -$ -$ -$ -$ -$ -$
255 AB3229 SUPPLEMENTAL LAW -$ -$ -$ -$ -$ -$ -$ -$ 256 ENVIRONMENTAL PROGRAMS GRANT 19.00$ 3,601.50$ 1.50$ -$ 3,622.00$ - $ 26,255.25$ 32,130.46$ 262 SB 1383 LOCAL ASSISTANCE GRANT -$ -$ -$ -$ -$ -$ 28,389.96$ 31,598.69$ 263 STREETS MAINTENANCE 10,454.57$ 46,958.49$ 44,953.26$ 8,237.86$ 110,604.18$ - $ 1,925,341.90$ 1,758,951.09$ 300 DEV. IMPACT FEES - STREET -$ 16,304.02$ -$ -$ 16,304.02$ - $ 106,838.52$ 40,656.18$ 301 DEV. IMPACT FEES - STORM DRAIN -$ -$ -$ -$ -$ -$ -$ 17,460.50$ 303 DEV. IMPACT FEES - POLICE -$ -$ -$ -$ -$ -$ -$ -$ 304 DEV. IMPACT FEES - PUBLIC WKS. -$ -$ -$ -$ -$ -$ -$ -$ 306 DEV. IMPACT FEES - 2018-STREETS 4,733.40$ 29,902.95$ -$ 478,185.40$ 512,821.75$ - $ 2,208,175.41$ 5,956,829.45$ 312 DIF 2018-POLICE FACILITIES -$ -$ -$ -$ -$ -$ -$ 7,969.11$ 313 DIF A-04 DRAINAGE -$ -$ -$ -$ -$ -$ 330,448.35$ 6,270.00$ 402 WATER RIGHTS ACQUISITION -$ -$ 900.00$ -$ 900.00$ - $ 1,493,915.59$ 1,432,851.95$ 403 2013 REFUNDING LEASE REV BONDS -$ -$ -$ -$ -$ -$ 571,151.39$ 872,892.46$ 404 2023 REFUNDING LEASE REV BONDS -$ -$ 1,150.00$ -$ 1,150.00$ - $ 171,268.51$ 504 CITY WIDE STREETS - CIP -$ 394,525.65$ -$ 1,501,204.46$ 1,895,730.11$ - $ 12,914,850.83$ 9,412,358.63$ 509 CITY FACILITIES CIP -$ -$ -$ -$ -$ -$ -$ -$
800 EMPLOYEE BENEFITS 197,366.21$ 25,727.06$ 81,715.65$ 268,556.76$ 573,365.68$ - $ 8,331,495.32$ 8,461,157.16$ 801 TRUST/AGENCY 132,898.38$ 2,419.89$ 366.20$ 1,281.40$ 136,965.87$ - $ 1,826,368.74$ 1,803,360.11$ 802 AD 91-1 AGENCY -$ -$ -$ -$ -$ -$ -$ -$
804 TRUST-INTEREST BEARING 9,172.50$ -$ 3,332.00$ 2,234.40$ 14,738.90$ - $ 300,934.00$ 175,223.50$ 807 CFD 2005-1 -$ -$ 1,450.00$ -$ 1,450.00$ - $ 1,271,634.16$ 1,302,827.50$ 808 HFPD (TRANSITION) -$ -$ -$ -$ -$ -$ 347,796.19$ 317,384.59$ 815 PLAN REVIEW TRUST - FRONTIER -$ -$ -$ -$ -$ -$ -$ 6,584.08$ CITY 516,136.43$ 660,667.55$ 2,030,215.06$ 2,441,869.21$ 5,648,888.25$ - $ 66,300,676.37$ 59,866,700.81$ 163 REDEVELOP OBLIG RETIREMENT-2018 -$ -$ -$ -$ -$ -$ 9,949,902.79$ 9,708,465.48$ SUCCESSOR AGENCY -$ -$ -$ -$ -$ - $ 9,949,902.79$ 9,708,465.48$ 370 HOUSING AUTHORITY 117.60$ -$ -$ 2,110.00$ 2,227.60$ - $ 43,685.75$ 51,116.19$ HOUSING AUTHORITY 117.60$ -$ -$ 2,110.00$ 2,227.60$ - $ 43,685.75$ 51,116.19$ 170 COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ -$ -$ -$ COMMUNITY DEVELOPMENT COMMISSION -$ -$ -$ -$ -$ - $ -$ -$ 700 WATER OPERATING 69,639.44$ 35,650.50$ 2,739,318.50$ 315,612.96$ 3,160,221.40$ - $ 12,506,398.28$ 9,317,005.19$ 701 WATER CAPITAL -$ -$ -$ -$ -$ -$ 320,389.00$ 98,459.00$ 710 SEWER OPERATING 220,896.25$ 1,620.46$ 438,898.14$ 3,482.55$ 664,897.40$ - $ 6,317,108.45$ 4,475,688.15$ 711 SEWER CAPITAL -$ -$ 7,435.00$ 140.90$ 7,575.90$ - $ 1,503,282.24$ 1,117,147.69$ 720 RECLAIMED WATER OPERATIONS 1,191.84$ -$ 2,558.17$ 127.38$ 3,877.39$ - $ 280,075.36$ 262,367.93$ WATER 291,727.53$ 37,270.96$ 3,188,209.81$ 319,363.79$ 3,836,572.09$ - $ 20,927,253.33$ 15,270,667.96$ ACCOUNTS PAYABLE TOTAL 807,981.56$ 697,938.51$ 5,218,424.87$ 2,763,343.00$ 9,487,687.94$ - $ 97,221,518.24$ 84,896,950.44$ REG. PAYROLL
City -$ 285,088.68$ 387,035.24$ 672,123.92$ - $ 7,587,146.57$ 6,957,358.48$ Housing Authority -$ 125.08$ 172.52$ 297.60$ - $ 4,739.77$ 4,545.24$ Water -$ 139,304.99$ 199,457.41$ 338,762.40$ - $ 3,345,341.34$ 2,834,005.68$ PAYROLL TOTAL -$ 424,518.75$ -$ 586,665.17$ 1,011,183.92$ - $ 10,937,227.68$ 9,795,909.40$ *No payments were issued on July 1, 2023.

City of Hesperia

WARRANT RUNS
05/11/2024-06/07/2024
Attachment 1

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City of Hesperia

STAFF REPORT

DATE: July 16, 2024
TO: Mayor and Council Members
City Council, Serving as Successor Agency to the Hesperia Community Redevelopment Agency
Chair and Commissioners, Hesperia Housing Authority
Chair and Commissioners, Community Development Commission Chair and Board Members, Hesperia Water District

FROM: Rachel Molina, City Manager

BY: Casey Brooksher, Assistant City Manager
Anne Duke, Deputy Finance Director
Cristina Hall, Accountant

SUBJECT: Treasurer’s Cash Report for the unaudited period ended May 31, 2024.

RECOMMENDED ACTION

It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, and Water District.

BACKGROUND

This report is presented to the City Council pursuant to Government Code Section 53646 (b) setting forth the City’s investment portfolio.

ISSUES/ANALYSIS

The Treasurer’s Cash Reports are presented on the following pages for each agency.

CITY GOAL SUPPORTED BY THIS ITEM

Financial Health – Maintain a balanced budget and adequate reserves.

FISCAL IMPACT

These reports reflect unaudited cash balances as of May 31, 2024.

ALTERNATIVE(S)

Provide alternative direction to staff.

ATTACHMENT(S)

1. City of Hesperia Investment Report

2. Successor Agency to the Hesperia Community Redevelopment Agency Investment Report

3. Hesperia Housing Authority Investment Report

4. Community Development Commission Investment Report

5. Hesperia Water District Investment Report

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Staff Report to the Mayor and City Council/Board Members Treasurer’s Cash Report
July 16, 2024

FUND VALUE
General Fund (100 & 800) 31,493,597.25
Pension Obligation Trust (105) 79,138.85
OPEB Trust (106) -
HFPD (PERS) (210) 1,977,820.51
AB27666 - Transit (254) 25,151.26
AB3229 Supplemental Law (255) 319,284.89
AD No. 91-1 (802) 391,794.16
Beverage Recycling Grant (256) 258,478.62
CFD 2005-1 (807) 2,258,335.99
HFPD Transition (808) 1,928.22
City Wide-Capital Projects (504) (7,259,413.50)
Community Dev Block Grant (251, 252, & 253) 3,197,094.98 American Rescue Plan Grant (261) 24,565,025.55
SB 1383 Local Assistance Grant (262) 80,043.99
Development Impact Fund (300-304) 5,199,849.22
Development Impact Fund 2018 (306-312) 22,563,541.42
Development Impact Fund A-04 Drainage (313) 1,506,350.91 Disaster (260) 46,459.64
Gas Tax Fund (205) 1,895,155.82
Gas Tax - RMRA (209) 7,198,937.25
Gas Tax Swap (206) 1,487,794.70
Local Transportation SB325 (207) 1,766,344.06
Measure I - Renewal (204) 11,709,540.89
Public Works Street Maint (263) 894,486.33
Public Art (230) 256,848.23
Trust Fund (801, 803-806, & 815) 744,270.11
2012 Water Rights Acquisition (402) 1,755,521.86
2013 Refunding Lease Rev Bonds (403) -
2023 Refunding Lease Rev Bonds (404) 1,654,531.07
TOTAL CITY FUNDS 116,067,912.28$

CITY OF HESPERIA

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Staff Report to the Mayor and City Council/Board Members Treasurer’s Cash Report
July 16, 2024

FUND VALUE
RORF Retention - (163) 8,401,363.14$

SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY

FUND VALUE

Hesperia Housing Authority Fund (370) 4,203,729.76$
VVEDA Housing Authority (371) 1,923,327.89
TOTAL HOUSING AUTHORITY FUNDS 6,127,057.65$

HESPERIA HOUSING AUTHORITY

FUND VALUE

Community Development Commission Fund (170) 97,995.66$

COMMUNITY DEVELOPMENT COMMISSION

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Staff Report to the Mayor and City Council/Board Members Treasurer’s Cash Report
July 16, 2024

VALUE
Water Operating (700) 17,430,470.76$
Water Capital (701) 1,556,028.97
Water Capital Rehab and Replace (703) 2,809,797.74
Water Contamination Mitigation (704) 2,629,219.12
Sewer Operating (710) 13,642,130.54
Sewer Capital (711) 2,307,859.19
Sewer Capital Rehab and Replace (713) 791,225.95
Reclaimed Water Operations (720) 80,378.71
TOTAL WATER FUNDS 41,247,110.98$
1 WATER
FUND

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City of Hesperia

STAFF REPORT

DATE: July 16, 2024
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Casey Brooksher, Assistant City Manager
Michael Assumma, Information Systems Manager

SUBJECT: Three-Year Maintenance and Licensing Agreement with Granicus

RECOMMENDED ACTION

It is recommended that the City Council authorize the City Manager to enter into a three -year agreement with Granicus Inc. for a not -to-exceed amount of $248,048 to provide maintenance and licensing for the Legislative Management Suite (Legistar) , video streaming services , and Government Transparency Suite.

BACKGROUND

The City has utilized the Granicus Software Suite services since 2007 and Legistar since 2013.

The Granicus Software Suite provides voting software, live video streaming, and video archiving of the City Council, Planning Commission, and City Council Advisory Committee. Granicus currently hosts historical media and documents related to the City’s public meetings that assist staff in efficiently creating and delivering content to Hesperia residents in an easily accessible manner. Legistar provides an electronic agenda solution and an online portal for the public to access all City Council agenda materials. In addition, the Government Transparency Suite allows the City to remain in compliance with transparency regulations, and easily serve Freedom of Information Act requests.

ISSUES/ANALYSIS

Considering another service provider would involve a lengthy and time-intensive effort to migrate from the existing platform. Establishing an updated maintenance and licensing agreement will ensure product stability and support for a three-year term.

CITY GOAL SUPPORTED BY THIS ITEM

Financial Health: Maintain a balanced budget and adequate reserves.

FISCAL IMPACT

Funding for this agreement is included in the Fiscal Year (FY) 24-2025 Operating Budget and will be included in the Information Technology Division budgets for the duration of the agreement.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

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Staff Report Mayor and Council Members
Three-Year Maintenance and Licensing Agreement with Granicus Inc.

July 16, 2024

ATTACHMENT(S)

None

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City of Hesperia

STAFF REPORT

DATE: July 16, 2024
TO: Chair and Board Members, Hesperia Water District

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works
Robert Worby, Fleet/Warehouse Supervisor

SUBJECT: Warehouse Commodity – Mueller Parts

RECOMMENDED ACTION

It is recommended that the Board of Directors of the Hesperia Water District authorize the City Manager to enter into a one (1) year agreement with C Wells Pipeline in a not-to-exceed amount of $240,000, for the purchase of Mueller Water Products.

BACKGROUND

The Hesperia Water District has standardized various services and repair products to minimize the need to stock multiple products and simplify the installation procedures. Mueller Water Products are one of the materials the District has standardized. These products are used for maintenance and repair of the water system infrastructure.

ISSUES/ANALYSIS

The Hesperia Water District established a formal request for bid (RFB) 2023-24-011 on May 26, 2024, soliciting bids from seven (7) vendors. Five (5) material service providers responded at the public bid opening held on June 5, 2024, including Ferguson Waterworks who did not bid on every item. C Wells Pipeline is deemed to be the lowest responsible/responsive bidder. Mueller Water Products is the manufacturer of various water materials including fire hydrants, valves, and brass pipe f ittings and meet the design standards established by the American Water Works Association.

CITY GOAL

Financial Health: Maintain a balanced budget and adequate reserves.

FISCAL IMPACT

Sufficient funding is included in the Fiscal Year (FY) 2024-25 Operating Budget.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

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Chair and Board Members, Hesperia Water District
Warehouse Commodity- Mueller Parts
July 16, 2024

ATTACHMENT(S)

1. Bid Comparison

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Item
Number Description UOM
Estimated Purchase FY
24-25
Vendor Price
Before Tax
Extended Price
Before Tax
Vendor Price
Before Tax
Extended Price
Before Tax
Vendor Price
Before Tax
Extended Price
Before Tax
Vendor Price
Before Tax
Extended Price
Before Tax
Vendor Price
Before Tax
Extended Price
Before Tax
11349 11349 - 16"C905 x 1"Ipt,SS/S,B/Body Tapping Saddle (BR25 Mueller) EA 3 700.00 2,100.00 721.90 2,165.70 745.533 2,236.60 721.00 2,163.00 721.99 2,165.97 11353 11353 - 16"C905 x 2"Ipt,SS/S,B/Body Tapping Saddle (BR25 Mueller) EA 1 805.00 805.00 829.50 829.50 856.570 856.57 828.00 828.00 829.52 829.52 11459 11459 - 18” DUC IRON X 2” IPT (DBL STRAP), Iron Body EA 1 220.00 220.00 245.85 245.85 227.180 227.18 200.00 200.00 220.01 220.01 11471 11471 - 24” DUC IRON X 2” IPT (DBL STRAP), Iron Body EA 1 270.00 270.00 270.30 270.30 279.200 279.20 200.00 200.00 270.38 270.38 11617 11617 - 4” DUC IRON X 2” IPT (DBL STRAP), All Bronze EA 1 149.00 149.00 152.90 152.90 157.930 157.93 150.00 150.00 152.95 152.95 11719 11719 - 6” AC X 1” IPT SADDL (DBL STRAP), All Bronze EA 5 138.00 690.00 141.80 709.00 146.434 732.17 141.00 705.00 141.81 709.05 11723 11723 - 6” AC X 2” IPT SADDL (DBL STRAP), All Bronze EA 2 173.00 346.00 178.25 356.50 184.075 368.15 177.00 354.00 178.26 356.52 11725 11725 - 8" AC X 1" IPT Saddle,Dbl Strap Bronze, Jones EA 30 171.00 5,130.00 175.50 5,265.00 181.293 5,438.79 174.00 5,220.00 175.57 5,267.10 11731 11731 - 10"AC x 1" Ipt. (Dbl Strap), All Bronze EA 1 211.00 211.00 217.50 217.50 224.610 224.61 200.00 200.00 217.52 217.52 11737 11737 - 12" AC X 1" Ipt,Dbl.Strap All Bronze EA 10 247.00 2,470.00 254.60 2,546.00 262.913 2,629.13 253.00 2,530.00 254.61 2,546.10 11741 11741 - 12"AC x 2" Ipt. (Dbl Strap), All Bronze EA 1 284.00 284.00 292.40 292.40 301.950 301.95 291.00 291.00 292.41 292.41 11749 11749 - 16"AC x 1" Ipt. (Dbl Strap),All Bronze EA 4 626.00 2,504.00 645.80 2,582.40 666.708 2,666.83 645.00 2,580.00 645.65 2,582.60 11753 11753 - 16"AC x 2" Ipt. (Dbl Strap),All Bronze EA 1 734.00 734.00 757.00 757.00 781.740 781.74 756.00 756.00 683.24 683.24 11755 11755 - 18"AC x 1" Ipt. (Dbl Strap),All Bronze EA 2 812.00 1,624.00 835.60 1,671.20 862.850 1,725.70 834.00 1,668.00 835.60 1,671.20 11759 11759 - 18"AC x 2" Ipt. (Dbl Strap),All Bronze EA 1 812.00 812.00 835.60 835.60 319.370 319.37 834.00 834.00 835.60 835.60 12115 12115 - 3/4" Corp Stop W/PE Adapter, Mueller NH15026 EA 1 51.00 51.00 51.90 51.90 53.650 53.65 51.00 51.00 51.96 51.96 12117 12117 - 3/4" CORP Stop W/PE Adapter (CTS), Mueller H-15024 EA 1 50.00 50.00 48.40 48.40 50.040 50.04 48.00 48.00 48.46 48.46 12119 12119 - 1" Corp.Stop W/PE Adapt., Mueller NH15026 EA 1 85.00 85.00 87.60 87.60 90.520 90.52 89.00 89.00 87.66 87.66 12121 12121 - 1" CORP Stop W/PE Adapter (CTS), Mueller H-15024 EA 1 63.00 63.00 65.00 65.00 67.120 67.12 70.00 70.00 65.00 65.00 12130 12130 - 3/4 " IP Corp Stop MIP X MIP , Mueller NH10013 EA 1 36.00 36.00 36.80 36.80 37.230 37.23 36.00 36.00 36.84 36.84 12135 12135 - 1" Corp.Stop MIP x MIP IP Corp. Mueller NH10013 EA 4 54.00 216.00 55.65 222.60 56.288 225.15 55.00 220.00 55.69 222.76 12140 12140 - 1 1/2" Corp.Stop MIP x MIP IP Corp. Mueller NH9969 EA 1 186.00 186.00 191.40 191.40 193.490 193.49 190.00 190.00 191.45 191.45 12145 12145 - 2" Corp.Stop MIP x MIP IP Corp. Mueller NH9969 EA 1 289.00 289.00 298.00 298.00 301.200 301.20 297.00 297.00 298.03 298.03 12165 12165 - 1 1/2" MIP x CTS Compression Corp.Stop, Mueller NH15023 EA 1 185.00 185.00 171.80 171.80 192.410 192.41 190.00 190.00 190.39 190.39 12170 12170 - 2" MIP x CTS Compression Corp.Stop, Mueller NH15023 EA 1 306.00 306.00 314.90 314.90 318.300 318.30 315.00 315.00 314.95 314.95 12315 12315 - 3/4" Angle Meter Stop W/PE Adapter, Mueller NH14266 EA 1 67.00 67.00 68.85 68.85 69.630 69.63 68.00 68.00 68.89 68.89 12317 12317 - 3/4" Angle Meter Stop W/PE Adapter (CTS), Mueller H-14267 EA 1 66.00 66.00 67.55 67.55 68.280 68.28 67.00 67.00 67.56 67.56 12319 12319 - 1" Angle Meter Stop W/PE Adapter, Mueller NH14266 EA 250 94.00 23,500.00 85.80 21,450.00 88.652 22,163.00 85.50 21,375.00 85.85 21,462.50 12320 12320 - 1 1/2" Angle Meter Stop FIP B24286, Low Lead EA 1 335.00 335.00 301.60 301.60 304.860 304.86 287.00 287.00 301.65 301.65 12321 12321 - 1" Angle Meter Stop W/PE Adapter (CTS), Mueller H-14267 EA 1 86.00 86.00 88.55 88.55 91.470 91.47 99.00 99.00 88.58 88.58 12322 12322 - 2" Angle Meter Stop FIP B24286, Low Lead EA 10 395.00 3,950.00 355.90 3,559.00 359.723 3,597.23 355.00 3,550.00 355.94 3,559.40 12323 12323 - Mueller Pipe Removal Tool For CTS Or IPS Polyethylene Piping EA 10 8.00 80.00 5.74 57.40 6.057 60.57 6.00 60.00 5.74 57.40 12330 12330 - 3/4" Lock Wing Curb Stop, FIP x FIP, Mueller NH10200 EA 1 62.00 62.00 54.10 54.10 54.700 54.70 54.00 54.00 54.13 54.13 12336 12336 - 1" Lock Wing Curb Stop, FIP x FIP, Mueller NH10200 EA 1 120.00 120.00 123.80 123.80 125.120 125.12 123.00 123.00 123.80 123.80 12350 12350 - 1" Stop/Waste Curb Stop FIP Mueller NH10284 EA 1 150.00 150.00 120.80 120.80 122.130 122.13 120.00 120.00 120.84 120.84 12360 12360 - 1 1/2" Ball Valve Curb Stop FIP x FIP Lockwing B20200 EA 1 216.00 216.00 221.95 221.95 224.330 224.33 211.00 211.00 221.97 221.97 12365 12365 - 2" Ball Valve Curb Stop FIP x FIP Lockwing B20200 EA 1 335.00 335.00 323.15 323.15 326.620 326.62 320.00 320.00 323.18 323.18 12414 12414 - 1 1/4"x 1"x 15/16" Meter Bushing, Low Lead NH10889-00 EA 250 14.00 3,500.00 15.01 3,752.50 0.000 0.00 15.00 3,750.00 14.04 3,510.00 12415 12415 - 1 1/4"x 1"x 1 1/4" Meter Bushing, Low Lead NH10889 EA 100 11.75 1,175.00 12.53 1,253.00 0.000 0.00 12.75 1,275.00 14.94 1,494.00 12421 12421 - 3/4"x 1 1/2" Meter Coupling (Spuds), Low Lead E-130 EA 15 27.00 405.00 25.60 384.00 25.915 388.73 25.50 382.50 25.64 384.60 12424 12424 - 3/4"x 2" Meter Coupling (Spuds), Low Lead E-130 EA 1 17.00 17.00 15.95 15.95 16.140 16.14 16.00 16.00 15.97 15.97 12427 12427 - 3/4"x 2 1/2" Meter Coupling (Spuds), Low Lead E-130 EA 1 13.00 13.00 11.94 11.94 12.060 12.06 12.00 12.00 11.94 11.94 12430 12430 - 1" x 2” Meter Coupling(Spuds), Low Lead E-130 EA 5 45.00 225.00 43.05 215.25 43.532 217.66 43.00 215.00 43.07 215.35 12436 12436 - 1"x 2 1/2" Meter Coupler (Spuds), Low Lead E-130 EA 5 50.00 250.00 48.50 242.50 49.074 245.37 48.50 242.50 48.56 242.80 12441 12441 - 1 1/2 Meter Flange, Low Lead, Mueller/Jones EA 4 69.00 276.00 69.70 278.80 70.448 281.79 69.50 278.00 69.71 278.84 12442 12442 - 1 1/2" Meter Flange Gasket, Mueller EA 15 1.50 22.50 3.87 58.05 0.000 0.00 1.50 22.50 2.00 30.00 12444 12444 - 2 Meter Flange, Low Lead, Mueller/Jones EA 12 88.00 1,056.00 90.45 1,085.40 91.458 1,097.50 90.00 1,080.00 90.49 1,085.88 12445 12445 - 2"Meter Flange Gasket, Mueller EA 25 2.00 50.00 4.41 110.25 0.000 0.00 2.00 50.00 2.50 62.50 12471 12471 - Meter Yoke 12"x5/8"x 3/4"Mueller NH14118 EA 25 130.00 3,250.00 126.20 3,155.00 127.574 3,189.35 126.00 3,150.00 126.23 3,155.75 12473 12473 - Meter Yoke 12"x 1"x 1", Low Lead EA 1 230.00 230.00 234.65 234.65 237.170 237.17 234.00 234.00 234.67 234.67 12722 12722 - 1"Compression x MIP Adapter,Mueller NH15428 EA 4 23.00 92.00 23.22 92.88 23.468 93.87 23.00 92.00 23.22 92.88 12724 12724 - 1 1/2" MIP x Compression Adapter, Mueller NH15428 CTS 110 EA 5 63.00 315.00 64.20 321.00 64.894 324.47 64.00 320.00 64.21 321.05 12726 12726 - 2" MIP x Compression Adapter,Mueller NH15428 CTS 110 EA 10 91.00 910.00 93.50 935.00 94.553 945.53 93.00 930.00 93.56 935.60 12742 12742 - 1" FIP x Compression Adapter,Mueller NH15451 EA 1 30.00 30.00 28.00 28.00 30.440 30.44 30.00 30.00 30.12 30.12 12746 12746 - 2" FIP X Compression Adapter, Mueller NH15451 CTS 110 EA 2 95.00 190.00 97.80 195.60 98.885 197.77 97.00 194.00 97.84 195.68 12764 12764 - 1 1/2"COMP X COMP NH15403 110 CTS EA 5 90.00 450.00 92.20 461.00 93.212 466.06 92.00 460.00 92.23 461.15 12766 12766 - 2" COMP X COMP Adapter,NH15403 110 CTS EA 4 121.00 484.00 124.55 498.20 125.893 503.57 124.00 496.00 124.57 498.28 31101 31101 - 1" CTS Instatite O-Ring Mueller EA 50 2.50 125.00 2.28 114.00 2.359 117.95 2.25 112.50 2.28 114.00 31102 31102 - 3/4" MIP x PE Adapter, Mueller NH15426 EA 10 27.00 270.00 27.20 272.00 28.109 281.09 27.00 270.00 27.22 272.20

BID COMPARISON
RFB 2023-24-011 – Mueller Parts

CORE & MAIN WINWATER SUPPLY FERGUSON WATERWORKS C WELLS PIPELINE S & J SUPPLY Attachment 1

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BID COMPARISON
RFB 2023-24-011 – Mueller Parts

CORE & MAIN WINWATER SUPPLY FERGUSON WATERWORKS C WELLS PIPELINE S & J SUPPLY Attachment 1
31103 31103 - 3/4" MIP x PE (CTS) Adapter, Mueller H-15424 EA 1 21.00 21.00 20.00 20.00 20.680 20.68 20.00 20.00 20.03 20.03 31104 31104 - 3/4" FIP x PE Adapter, Mueller NH15456 EA 20 25.00 500.00 25.45 509.00 26.294 525.88 25.20 504.00 25.46 509.20 31105 31105 - 3/4" FIP x PE (CTS) Adapter, Mueller H-15457 EA 1 25.00 25.00 25.45 25.45 26.290 26.29 25.50 25.50 25.46 25.46 31106 31106 - 3/4" CORP X PE Adapter Mueller NH15073 EA 25 34.00 850.00 35.10 877.50 36.272 906.80 35.00 875.00 35.13 878.25 31107 31107 - 3/4" CORP X PE (CTS) Adapter Mueller H-15074 EA 1 34.00 34.00 35.10 35.10 36.270 36.27 35.00 35.00 35.13 35.13 31108 31108 - 3/4" PE x PE Coupler IPS Mueller NH15408 EA 1 44.00 44.00 44.85 44.85 46.330 46.33 44.50 44.50 44.86 44.86 31109 31109 - 3/4" PE x PE Coupler (CTS) Mueller H-15406 EA 1 44.00 44.00 29.35 29.35 30.350 30.35 29.00 29.00 29.39 29.39 31111 31111 - 1" CTS Instatite Gripper Red EA 50 1.30 65.00 1.37 68.50 1.413 70.65 1.35 67.50 1.37 68.50 31222 31222 - 1"MIP x PE Adapter, Mueller NH15426 EA 150 46.00 6,900.00 46.85 7,027.50 48.402 7,260.30 46.50 6,975.00 46.87 7,030.50 31223 31223 - 1"MIP x PE (CTS) Adapter, Mueller H-15424 EA 150 48.00 7,200.00 49.00 7,350.00 50.620 7,593.00 49.00 7,350.00 49.02 7,353.00 31224 31224 - 1"FIP x PE Adapter IPS, Mueller NH15456 EA 150 33.00 4,950.00 33.75 5,062.50 34.870 5,230.50 33.75 5,062.50 33.77 5,065.50 31225 31225 - 1"FIP x PE Adapter (CTS), Mueller H-15457 EA 200 26.00 5,200.00 27.25 5,450.00 28.163 5,632.60 27.30 5,460.00 27.77 5,454.00 31226 31226 - 1"Corp x PE Adapter IPS, Mueller NH15073 EA 1 44.00 44.00 44.55 44.55 47.030 47.03 45.50 45.50 45.55 45.55 31227 31227 - 1"CORP x PE Adapter (CTS), Mueller H-15074 EA 400 28.00 11,200.00 29.00 11,600.00 29.978 11,991.20 29.25 11,700.00 29.03 11,612.00 31228 31228 - 1" PE x PE Coupler IPS, Mueller NH15408 EA 1 60.00 60.00 62.05 62.05 64.110 64.11 62.00 62.00 62.08 62.08 31229 31229 - 1" PE x PE Coupler (CTS), Mueller H-15406 EA 1 51.00 51.00 51.90 51.90 53.600 53.60 51.50 51.50 51.91 51.91 31304 31304 - 3/4” Corp x 1"PE Adapter IPS, Mueller NH15073 EA 1 48.00 48.00 48.65 48.65 50.260 50.26 48.50 48.50 48.67 48.67 31306 31306 - 3/4” FIP x.1" PE Adapter, Mueller NH15456 EA 1 35.00 35.00 36.00 36.00 37.210 37.21 36.00 36.00 36.03 36.03 33304 33304 - 4" OD x 3" Full Circle Repair Clamp EA 150 15.50 2,325.00 73.33 10,999.50 0.000 0.00 17.00 2,550.00 114.53 17,179.50 33306 33306 - 6" OD x 3" Full Circle Repair Clamp EA 30 38.00 1,140.00 90.18 2,705.40 0.000 0.00 21.50 645.00 121.39 3,641.70 33308 33308 - 8"OD x 3" Full Circle Repair Clamp EA 25 22.50 562.50 111.05 2,776.25 0.000 0.00 25.50 637.50 140.75 3,518.75 35305 35305 - 1-3/4" x 3" Full Circle Repair Mueller 230, 2.13 OD (2 x 3) EA 10 41.00 410.00 41.40 414.00 42.519 425.19 41.40 414.00 43.70 437.00 35306 35306 - 1-3/4" x 6" Full Circle Repair Mueller 230, 2.13 OD (2 x 6) EA 10 75.00 750.00 77.20 772.00 79.286 792.86 77.00 770.00 81.49 814.90 35307 35307 - 1.5" Std x 6" Full Circle Repair Mueller 230, 1.90 OD EA 10 77.00 770.00 79.45 794.50 78.400 784.00 76.00 760.00 0.00 0.00 35308 35308 - 1.5" Std x 3" Full Circle Repair Clamp Mueller 230, 1.90 OD EA 10 37.50 375.00 38.70 387.00 39.762 397.62 38.50 385.00 37.49 374.90 35309 35309- 1-1/4" X 3" Full Circle Repair Clamp 1.63 OD To Fit CTS (1.5 x 3) EA 10 36.50 365.00 37.49 374.90 38.508 385.08 37.50 375.00 40.87 408.70 35310 35310- 3/4" Std x 3" Full Circle Repair Clamp Mueller 230 EA 40 33.50 1,340.00 34.40 1,376.00 35.351 1,414.04 34.40 1,376.00 34.75 1,390.00 35311 35311 - 1" Std x 3" Full Circle Repair Clamp Mueller 230 EA 500 31.00 15,500.00 34.75 17,375.00 35.686 17,843.00 34.50 17,250.00 35.75 17,875.00 35312 35312 - 2" Std x 3" Full Circle Repair Clamp Mueller 230 EA 1 41.00 41.00 41.40 41.40 42.520 42.52 41.40 41.40 43.70 43.70 35313 35313 - 2.5" Std x 3" Full Circle Repair Clamp Mueller 500 EA 1 54.00 54.00 110.44 110.44 0.000 0.00 25.00 25.00 65.00 65.00 35314 35314 - 4" Std x 5" Full Circle Repair Clamp Mueller 500 EA 1 70.00 70.00 70.55 70.55 72.500 72.50 67.00 67.00 74.51 74.51 35609 35609 - 1-1/4" X 6" Full Circle Repair Clamp 1.63 To Fit CTS (1.5 x 6) EA 10 73.00 730.00 74.90 749.00 76.962 769.62 74.75 747.50 76.34 763.40 35610 35610 - 3/4" STD x 6" Full Circle Repair Camp Mueller 230 EA 5 71.00 355.00 73.05 365.25 75.060 375.30 73.00 365.00 73.48 367.40 35611 35611- 1" STD x 6" Full Circle Repair Clamp Mueller 230 EA 150 72.00 10,800.00 73.45 11,017.50 75.470 11,320.50 73.20 10,980.00 77.57 11,635.50 35612 35612 - 2" Std X 6" Full Circle Repair Clamp Mueller 230 EA 1 75.00 75.00 77.20 77.20 79.290 79.29 77.00 77.00 81.49 81.49 51202 51202 - 3" Flanged RW.Gate Valve Hand EA 1 557.00 557.00 550.70 550.70 568.670 568.67 550.00 550.00 550.72 550.72 51204 51204 - 4" Flanged RW.Gate Valve Hand EA 6 622.00 3,732.00 615.40 3,692.40 635.478 3,812.87 615.00 3,690.00 615.41 3,692.46 51206 51206 - 6" Fanged RW.Gate Valve Hand EA 1 832.00 832.00 822.60 822.60 849.510 849.51 822.00 822.00 822.68 822.68 51208 51208 - 8" Flanged RW.Gate Valve Hand EA 1 1,299.00 1,299.00 1,285.50 1,285.50 1,327.460 1,327.46 1,285.00 1,285.00 1,285.54 1,285.54 51212 51212 - 12" Flanged RW.Gate Valve EA 1 2,493.00 2,493.00 2,466.50 2,466.50 2,546.970 2,546.97 1,285.00 1,285.00 2,466.54 2,466.54 51906 51906 - 6" PO x Flg RW Gate Valve Push On Hand EA 1 834.00 834.00 825.15 825.15 852.080 852.08 825.00 825.00 825.17 825.17 51908 51908 - 8" PO x Flg RW Gate Valve Push On Hand EA 1 1,318.00 1,318.00 1,304.05 1,304.05 1,346.600 1,346.60 1,305.00 1,305.00 1,304.07 1,304.07 91100 91100 - Mueller Hydrant Head Only (No Bury) EA 20 1,389.00 27,780.00 1,388.31 27,766.20 1,403.075 28,061.50 1,388.00 27,760.00 1,388.31 27,766.20 91101 91101 - 36" Bury Mueller W/Hydrant .5.25" 3-way 6"push on EA 2 2,409.00 4,818.00 2,408.35 4,816.70 2,433.970 4,867.94 2,407.00 4,814.00 2,542.14 5,084.28 91105 91105 - 48" Bury,Mueller W/Hyd,5.25" 3-way 6"push on EA 2 2,526.00 5,052.00 2,525.70 5,051.40 2,552.595 5,105.19 2,525.00 5,050.00 2,665.00 5,330.00 91205 91205 - 54" Bury, Mueller W/Hydrant .5.25" 3-way 6"push on EA 2 2,585.00 5,170.00 2,584.25 5,168.50 2,611.745 5,223.49 2,584.00 5,168.00 2,755.00 5,510.00 91305 91305 - 60" Bury, Mueller W/Hydrant .5.25" 3-way 6"push on EA 2 2,643.00 5,286.00 2,642.88 5,285.76 2,671.000 5,342.00 2,642.00 5,284.00 2,800.00 5,600.00 92105 92105 - 6" Extension, Mueller 5 1/4" EA 1 775.00 775.00 756.45 756.45 764.500 764.50 755.00 755.00 756.45 756.45 92205 92205 - 12" Mueller Hydrant. Extension, 5 1/4" EA 1 891.00 891.00 890.07 890.07 899.540 899.54 890.00 890.00 890.07 890.07 92305 92305 - 18" Mueller Hydrant Extension, 5 1/4" EA 3 1,008.00 3,024.00 1,007.95 3,023.85 1,018.690 3,056.07 1,007.00 3,021.00 1,007.00 3,021.00 92405 92405 - 24" Mueller Hydrant .Extension, 5 1/4" EA 2 1,135.00 2,270.00 1,134.27 2,268.54 1,146.340 2,292.68 1,133.00 2,266.00 1,197.00 2,394.00 92505 92505 - 30" Mueller Hydrant. Extension, 5 1/4" EA 1 1,613.00 1,613.00 1,614.00 1,614.00 1,630.140 1,630.14 1,612.00 1,612.00 1,702.00 1,702.00 93105 93105 - Mueller Safety Flange Kit, 5 1/4" a301 (No Sub) EA 50 340.00 17,000.00 315.79 15,789.50 246.787 12,339.35 333.00 16,650.00 334.00 16,700.00 415172 415172 - 3/4"x 1" Mueller PE Reamer/Beveling Tool H18017 EA 12 34.00 408.00 42.11 505.32 43.478 521.74 36.00 432.00 50.00 600.00 415174 415174 - 7/8" Mueller Pvc Shellcutter EA 1 115.00 115.00 42.11 42.11 154.020 154.02 125.00 125.00 174.00 174.00 415175 415175 - 3/4"x 1" Mueller PE (CTS) Reamer/Beveling Tool H-18015 EA 10 39.00 390.00 42.11 421.10 43.478 434.78 36.00 360.00 50.00 500.00 Sub-Total Bid 220,709.00 233,632.16 212,651.16 219,936.90 244,417.52 Sales Tax 17,104.95 18,106.49 16,480.47 17,045.11 18,942.36 Total Bid 237,813.95 251,738.65 229,131.63 236,982.01 263,359.88

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BID COMPARISON
RFB 2023-24-011 – Mueller Parts

CORE & MAIN WINWATER SUPPLY FERGUSON WATERWORKS C WELLS PIPELINE S & J SUPPLY Attachment 1
Ferguson Waterworks Did Not Provide Quotes For All Items. United Water Works And Iconix Waterworks Did Not Respond

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City of Hesperia

STAFF REPORT

DATE: July 16, 2024
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works
Tina Souza, Senior Project Manager

SUBJECT: Construction Management Services Contract Amendment

RECOMMENDED ACTION

It is recommended that the City Council 1) approve an Amendment to the existing contract with AnGenious Engineering Services, Inc. (AES) for the Ranchero Road Corridor Widening Project Phase III Construction Management Services , in the amount of $3,424,141 including a 10% contingency of $342,414.10, for a revised not -to-exceed contract amount of $10, 469,733; 2) approve a one-year contract extension; and 3) authorize the City Manager or designee to execute the amendment to the Agreement and any other necessary documents related thereto.

BACKGROUND

The Ranchero Corridor Widening Project, Phase III (Project), consisting of improvements to widen the five-mile roadway segment of Ranchero Road from two lanes to five lanes from Seventh Avenue westerly to approximately Royal View Lane , has been the City’s highest priority for roadway capital construction.

In May 2021, the City entered into a contract with AES to provide construction management services to assist in managing the day -to-day activities and coordination of the various components of construction for a project of this magnitude. The construction management team consists of AES team members and several sub-consultants who have a high degree of technical expertise and provide related services such as, but not limited to, inspection, geotechnical and materials testing, surveying, and staking, labor compliance, utility coordination, environmental and permit compliance, grant compliance, augmenting City staff , and assisting with public outreach and administration of the Project through project close-out.

Currently, the Project is under construction.

ISSUES/ANALYSIS

The Project has faced unanticipated challenges throughout construction, such as severe storm events, utility conflicts, material delays, the need for additional environmental services, and other unforeseen factors. However, most notably , there was a significant delay in receiving the final Department of Water Resources (DWR) permit to proceed with the construction of the bridge over the aqueduct. Further, DWR’s permit for construction requires extensive surveying and monitoring of the aqueduct pre, during, and post construction, requiring additional professional expertise.

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Staff Report to the Mayor and Council Members
Construction Management Services Contract Amendment
July 16, 2024

Consequently, the Project requires additional efforts , additional sub-consultants, and an extension of the duration of services.

While construction of the waterline relocation and roadway plan phases are nearing completion, the start of construction for the bridge over the aqueduct phase is pending and, once under construction, will continue into 2025 through the project close-out phase. The overall duration of services will result in approximately an additional 24 months from the original 24 months of planned service duration.

CITY GOAL SUPPORTED BY THIS ITEM

Capital Improvement - Continually evaluate capital improvement priorities.

FISCAL IMPACT

Funding for the Project is budgeted in Funds 204, 207, 300, 306, and 504 in the FY 2023-2024 and FY 2024-2025 Capital Improvement Program (CIP) budgets.

While a small portion of the amended costs may be attributed to San Bernardino County (County) and will be reimbursed to the City based on the actual cost of remaining minor work in their jurisdiction, the amount is insignificant. Most of the remaining work is in the City’s jurisdiction, with the largest portion being the bridge. The City will bear costs at a ratio of 58.9% , and the San Bernardino County Transportation Authority (SBCTA) will reimburse the public share of eligible costs at a ratio of 41.5%. The table below has been included for estimation purposes.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

ATTACHMENT(S)

None

CM Cost City Portion SBCTA Portion
PSA Amendment 3,424,141$ 2,016,819$ 1,407,322$ Contingency 342,414$ 201,682$ 140,732$ Total Authorization 3,766,555$ 2,218,501$ 1,548,054$

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City of Hesperia

STAFF REPORT

DATE: July 16, 2024
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Cassandra Sanchez, Director of Public Works
Tina Souza, Senior Project Manager

SUBJECT: Amend Cooperative Agreement with San Bernardino County for the Ranchero Road Corridor Widening Project

RECOMMENDED ACTION

It is recommended that the City Council 1) adopt Resolution No. 2024-30 approving Amendment No. 2 to Cooperative Agreement No. 11- 424 (Agreement) between the City and San Bernardino County (County) for the Ranchero Road Corridor Widening Project and 2) authorize the City Manager to execute the amendment to the Agreement and any other necessary documents related thereto.

BACKGROUND

The Ranchero Corridor Widening Project, Phase III (Project), consisting of improvements to widen the five-mile roadway segment of Ranchero Road from two lanes to five lanes from Seventh Avenue westerly to approximately Royal View Lane, has been the City’s highest priority for roadway capital construction.

The City partnered with the County to widen the roadway, with the exception of the aqueduct crossing. On May 17, 2011, the City Council adopted Resolution No. 2011 -032 approving the Agreement with the County with a subsequent Amendment No. 1 being approved under Resolution No. 2020-12 on March 17, 2020.

Currently, the project is under construction.

ISSUES/ANALYSIS

The original Agreement with the Cou nty was for the d esign and environmental compliance components of the Project , while Amendment No. 1 of the Agreement was to include the construction portion of the Project.

The Agreement expiration is approaching. With the project under construction, Amendment No. 2 is required to extend the agreement through construction completion and the closeout phase.

The Agreement is prepared in the County’s standard form. Further, the terms in the Agreement remain in full force and effect except as it may be specifically identified in the Amendment.

CITY GOAL SUPPORTED BY THIS ITEM

Capital Improvement - Continually evaluate capital improvement priorities.

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Staff Report to the Mayor and Council Members
Amend Cooperative Agreement with San Bernardino County for the Ranchero Road Corridor Widening Project
July 16, 2024

FISCAL IMPACT

The project's funding is in Funds 204, 207, 300, 306, and 504 of the FY 20 24-2025 Capital Improvement Program (CIP) budget.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

ATTACHMENT(S)

1. Resolution 2024-30

2. Exhibit “A” Amendment No. 2 to Agreement 11-424

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RESOLUTION NO. 2024-30

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA, CALIFORNIA, APPROVING AMENDMENT NO. 2 TO COOPERATIVE
AGREEMENT NO. 11 -424 BETWEEN THE CITY AND SAN BERNARDINO

COUNTY TO EXTEND THE AGREEMENT FOR THE R ANCHERO ROAD
CORRIDOR WIDENING PROJECT, C.O. 7094

WHEREAS, the Ranchero Road Corridor Project , comprised of three phases , is the City’s highest priority for capital construction; and
WHEREAS, Phase I, the Ranchero Road grade separation at the BNSF Railway railroad tracks and Phase II, the Ranchero Road Interchange at Interstate 15 are complete; and WHEREAS, Phase III is currently under construction; and

WHEREAS, because the Project benefits San Bernardino County (County) and the City, both parties entered into Cooperative Agr eement No. 11 -424 (Agreement) to participate in funding; and

WHEREAS, the City Council adopted Resolution No. 2011 -032 on May 17, 2011 approving the Agreement, which was commemorated in a County Standard Contract executed by City and County on or about June 15, 2011; and

WHEREAS, the City Council adopted Resolution No. 20 20-12 on March 17, 2020 approving Amendment No. 1 to the Agreement, which was commemorated in a County Standard Contract Amendment executed by City and County on or about March 24, 2020; and

WHEREAS, the Agreement requires an extension to complete construction and the project closeout phase; and

WHEREAS, with the exception of that which is identified in Amendment No. 2, all other terms and conditions of the Agreement shall remain the same; and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA AS FOLLOWS:

Section 1. That the City and County agree to the stipulations set forth in Amendment No. 2, attached hereto as Exhibit “A.”

Section 2. That a fter ex ecution of the amendment by the City Manager, copies will be transmitted to the County of San Bernardino for its execution.

Section 3. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

ADOPTED AND APPROVED this 16th day of July 2024.

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Resolution No. 2024-30
Amendment No. 2 to Cooperative Agreement for Ranchero Road Corridor Widening Project, C.O. 7094

Page 2 ends

______________________________
Larry Bird, Mayor

ATTEST:

____________________________
Erin Baum,
Assistant City Clerk

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Standard Contract Page 1 of 3

THE INFORMATION IN THIS BOX IS NOT A PART OF THE CONTRACT AND IS FOR COUNTY USE ONLY Public Works
Department Contract Representative Jeremy Johnson,P.E., Engineering Manager
Telephone Number (909) 387-8165
Project Ranchero Road Corridor Widening
Contractor City of Hesperia
Contractor Representative Tina Souza, Senior Management Analyst
Telephone Number (760) 947-1474
Contract Term 6/28/2011 – 8/30/2027
Original Contract Amount $577,078
Amendment Amount $9,395,519
Total Contract Amount $9,972,597
Cost Center 6650002164 52002445 TA1591
IT IS HEREBY AGREED AS FOLLOWS:

Amendment No. 2
To County Contract No. 11-424
Recit
als
WHE
REAS, San Bernardino County (COUNTY) and the City of Hesperia (CITY) entered into County Contract No. 11-424 on June 28, 2011, and Amendment No. 1 on March 24, 2020 (hereinafter referred to as “Agreement”) to participate in and fund the construction of a road widening project on Ranchero Road, east of Mariposa Road to 7th Avenue, in the Hesperia area (hereinafter referred to as “PROJECT”); and, WHE
REAS, the Agreement expires on August 30, 2024; and
WHE
REAS, COUNTY and CITY, hereinafter are also referred to as “Party” and collectively as “Parties”, desire to amend the Agreement to extend the contract term by three (3) years, for a new term of June 28, 2011, to August 30, 2027, to complete the PROJECT close out phase and submit the final billing; and, WHE
REAS, PROJECT construction is anticipated to be completed in the summer of 2024; and, Contract Number
11-424 A-2
SAP Number
Attachment 2
Exhibit "A"

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Revised 1/10/23 Page 2 of 3

NOW, THEREFORE, in consideration of the mutual covenants and conditions provided herein, the Parties hereto agree that County Contract No. 11- 424, as previously amended by Amendment No. 1, is amended a second time as follows:

1. DELETE the existing paragraph 3.16 and REPLACE it with a revised paragraph 3.16, which shall read as follows:

3.16 This Agreement and any Amendments hereto may be signed in counterparts, each of which shall constitute an original. The Parties shall be entitled to sign and transmit an electronic signature of the Agreement (whether by facsimile, PDF, or other email transmission), which signature shall be binding on the Party whose name is contained therein. Each Party providing an electronic signature agrees to promptly execute and deliver to the other Party an original signed Agreement upon request.

2. DELETE the existing paragraph 25 of the Amendment No. 1 and REPLACE it with a revised paragraph 25, which shall read as follows:

25. This Amendment No. 2 to the Agreement, County Contract No. 11- 424, is effective on the date it is approved and signed by both Parties and shall conclude upon satisfaction of the terms identified in paragraph 3.9 of the Agreement or on August 30, 2027 (whichever occurs first).

3. The recitals of this Amendment No. 2 are incorporated into the Agreement by reference.

4. A ll other terms and conditions of County Contract No. 11-424 shall remain in effect.

SIGNATURES ON THE FOLLOWING PAGE

Attachment 2
Exhibit "A"

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Revised 1/10/23 Page 3 of 3

FOR COUNTY USE ONLY
Approved as to Legal Form Reviewed for Contract Compliance Reviewed/Approved by Department

Aaron Gest, Deputy County Counsel Andy Silao, P.E., Engineering Manager Noel Castillo, Director Date Date Date

SAN BERNARDINO COUNTY CITY OF HESPERIA
(Print or type name of corporation, company, contractor, etc.)

Dawn Rowe, Chair, Board of Supervisors (Authorized signature - sign in blue ink) Dated:

Name
Rachel Molina
SIGNED AND CERTIFIED THAT A COPY OF THIS (Print or type name of person signing contract)

DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD Title City Manager
Lynna Monell
Clerk of the Board of Supervisors
San Bernardino County
(Print or Type)
By Dated:

Deputy
Address 9700 Seventh Avenue

Hesperia, CA 92345
Attachment 2
Exhibit "A"

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City of Hesperia

STAFF REPORT

DATE: July 16, 2024
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Melinda Sayre, Deputy City Manager/City Clerk
Tammy Pelayes, Assistant to the City Manager

SUBJECT: Townsend Public Affairs Contract Amendment

RECOMMENDED ACTION

It is recommended that the City Council authorize the City Manager to approve an amendment to the existing contract with Townsend Public Affairs for an additional $84,000, for a revised not-to- exceed contract amount of $168,000 and approve a one -year contract extension for State and Federal Legislative Advocacy services.

BACKGROUND

The City has contracted with state legislative advocacy firm Townsend Public Affairs (TPA) since October 2013. TPA acts as the City’s liaison with the California Legislature and Administration in Sacramento advocati ng for the City’s position on legislative, regulatory, and programmatic matters of interest, in addition to facilitating meetings with various agencies such as the State Water Resources Control Board, California Department of Parks and Recreation, Californ ia Transportation Commission and Department of Water Resources to discuss funding opportunities and grant programs. The City has benefited from their presence in Sacramento and Washington DC due to the strong working relationships with the Legislature, and federal and state agencies by communicating and broadening the understanding of the City’s priorities and needs.

ISSUES/ANALYSIS

Over the years, TPA has met with City staff on several occasions to discuss specific legislative issues and potential grant projects. In addition, the City is regularly updated on legislative issues and activity in Sacramento and Washington DC, including assisting in monitoring and tracking the progress of specific legislation and attending legislative hearings before various Senate and Assembly committees on the City’s behalf. TPA staff has been instrumental in submitting funding requests and receiving federal funding for traffic signal and street improvement projects. A one- year contract extension is requested to continue these services through FY 2024-25.

CITY GOAL SUPPORTED BY THIS ITEM

Future Development - Facilitate balanced growth to ensure cohesive community development and pursue economic development.

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Staff Report to the Mayor and Council Members
Townsend Public Affairs Contact Extension
July 16, 2024

FISCAL IMPACT

TPA has agreed to continue their current fee of $7,000 per month for the contract extension, or $84,000 for FY 2024 -25. Funding has been included in the FY 2024 -25 Budget for State Legislative and Federal Funding Advocacy Services.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

ATTACHMENT(S)

None

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City of Hesperia

STAFF REPORT

DATE: July 16, 2024
TO: Mayor and Council Members

FROM: Rachel Molina, City Manager
BY: Melinda Sayre, Director of Government Services/City Clerk Jordyn LaSarge, Administrative Analyst

SUBJECT: Special Assessment of Unpaid Fees for Services and Abatement Costs

RECOMMENDED ACTION

It is recommended that the City Council approve Joint Resolution No. 202 4-32 and Resolution No. HWD 2024-12, confirming parcels of land upon which unpaid fees for services, and abatement costs remain, and Joint Resolution No. 202 4-33 and Resolution No. HWD 2023 -13, requesting that San Bernardino County place the unpaid fees for services, and abatement costs on the property tax rolls.

BACKGROUND

Section 1.12.270 of the Hesperia Municipal Code (HMC), administrative proceedings, establishes the imposition of fines related to public nuisance violations. Section 14.02.080 (O)(7) establishes the procedure for Water District fees, delinquent charges, ad ministrative costs, and fines to be placed as liens upon properties, with subsequent collection via the property tax rolls. Section

8.04.070(F) establishes the procedure for the placement of delinquent fees, fines, and charges due to the City’s Franchise W aste Hauler as liens on properties, with subsequent collection via the property tax rolls.

Hesperia Municipal Code (HMC) Section 1.12.370 B1 authorizes the use of the special assessment for abatement cost for public nuisance violations that are unpaid at the end of the year. Abatement costs are only assessed after the property owner, or responsible person, has failed to comply with a Notice of Violation, and then issued a Notice of Public Nuisance and subsequent Administrative Citations, or through staff time accrued during the abatement of a property.

On July 3, 2002, the City Council adopted Resolution 2002 -42, adopting an administrative fine schedule. Since the intent of Code Compliance is to gain voluntary compliance, should a property remain out of c ompliance and require several notices, this option allows the City to gain compliance through abatement and follows with collection of unpaid fees.

ISSUES/ANALYSIS

There are 53 separate properties which have accumulated Code Enforcement abatement costs and administrative fees, for an approximate total of $14,465. Additionally, there are 2,176 separate properties which have accumulated delinquent water and/or sewer fees for an approximate total of $1,154,164.

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Staff Report to the Mayor and City Council
Special Assessment of Enforcement and Abatement Costs
July 16, 2024

Additionally, the City provides assistance to Advance Disposal to assess unpaid trash bills through the special assessment process. There are 680 separate properties which have unpaid trash bills that Advance Disposal wishes to pursue through the property tax assessment process.

The fine totals are approximate as payments can be made through August 2, 2024, which will lower the total amount sent to the County as special assessments. Previous experience with enforcement costs indicates that as much as one-half of these fees may be collected prior to filing with San Bernardino County. Staff invoiced all the property owners (in addition to monthly invoices during the year) during July 2024, which allows owners to pay the abatement and administrative costs directly to the City, avoiding placement on the property tax rolls. Any remaining parcels are included in the resolution for collection by the County Auditor Controller-Recorder. Any fees paid prior to submittal to the County in August will be removed from the exhibit.

CITY GOAL SUPPORTED BY THIS ITEM

Financial Health – Maintain a balanced budget and adequate reserves.

FISCAL IMPACT

Collection of all the unpaid abatement, and administrative costs could result in General Fund revenue of $1,168,629. It will also result in payment to the City in the amount of $31,960 from Advance Disposal as reimbursement to the City for staff time, the cost of placing and removing the liens, and administrative costs associated with the special assessment process. St aff anticipates that approximately 40% will be collected during the next 12 months, with the remaining amount outstanding being carried over to the subsequent year’s tax roll.

ALTERNATIVE(S)

1. Provide alternative direction to staff.

ATTACHMENT(S)

1. Joint Resolution No. 2024-32 and Resolution No. HWD 2024-12

2. Joint Resolution No. 2024-33 and Resolution No. HWD 2024-13

3. Exhibit A – Table of Enforcement and Abatement Delinquent Costs

4. Exhibit B – Table of Enforcement and Abatement Costs with Owner Information

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JOINT RESOLUTION NO. 2024-32
RESOLUTION NO. HWD-2024-12

A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA,

CALIFORNIA, AND THE BOARD OF DIRECTORS OF THE HESPERIA

WATER DISTRICT, CONFIRMING PARCELS OF LAND UPON WHICH

ENFORCEMENT AND ABATEMENT COSTS REMAIN UNPAID

WHEREAS, Hesperia Municipal Code Section 1.12 was adopted by the Hesperia Cit y Council in 1996 and establishes the right and the procedure for charging all abatement costs and administrative proceedings; and

WHEREAS, Hesperia Municipal Code Section 1.12.370B1, and Section 6.00.060 allow for the collection of a special assessment for unpaid fees, and abatement costs; and

WHEREAS, Hesperia Municipal Code Section 14.02.080 and 8.04.070 allow for the collection of unpaid fees, administrative charges, fines, and delinquent fees and charges; and

WHEREAS, the Hesperia City Counci l adopted Resolution No. 2018-05 on January 16, 2018 and it, along w ith its pr eceding resolutions, re -affirms hourly rates and City fees previously adopted; and

WHEREAS, the City of Hesperia, on April 10, 2017, entered into an agreement with Bestway Disposal (DBA Advance Disposal) titled “Agreement for Collection of Delinquent Debt Between City of Hesperia and Bestway Disposal, Inc.” authorizing the City to submit delinquent parcels to the County as special assessments, and establishing cost recovery to th e City for providing this service; and

WHEREAS, a copy of each parcel of land within the City upon which unpaid fees for services , abatement and administrative co sts r emain unpaid as of August 3, 2024, and the amount of each charge is attached hereto; and

WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.

NOW THEREFORE, BE IT RESOLVED BY THE CITY OF HESPERIA CITY COUNCIL AS FOLLOWS:

Section 1. That the recitals above are true and correct.

Section 2. The Board of Supervisors and the Auditor/Controller-Recorder for the County of San Bernardino and all other officers of said County are hereby requested to take all actions necessary to collect the amounts of unpaid fees for services, enforcement and abatement costs as established in H esperia Municipal Code, Section 1.12.370B1,

14.020.080, 8.04.070 and 6.00.060.

Section 3. Prior to delivery of this Resolution to San Bernardino Coun ty, s taff shall identify any discrepancies in the list of parcels and costs and work with the property owners to resolve the same prior to placement on the tax roles.

Section 4. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

ADOPTED AND APPROVED this 16th day of July, 2024

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Resolution No. 2024-32

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______________________________
Larry Bird, Mayor.

ATTEST:

__________________________
Erin Baum, Assistant City Clerk.

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JOINT RESOLUTION NO. 2024-33
RESOLUTION NO. HWD-2024-13

A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HESPERIA,

CALIFORNIA, AND THE BOARD OF DIRECTORS OF THE HESPERIA

WATER DISTRICT, REQUESTING THE COUNTY OF SAN

BERNARDINO COLLECT ON THE PROPERTY TAX ROLLS, UNPAID FEES

AND ABATEMENT COSTS
WHEREAS, Hesperia Municipal Code Section 1.12 w as adopted by the Hesperia City Council in 1996 and establishes the right and the procedure for charging all abatement costs and administrative proceedings; and
WHEREAS, Hesperia Municipal Code Section 1.12.370B1, and Section 6.00.060 allow for the collection of a special assessment for unpaid enforcement, and abatement costs; and WHEREAS, Hesperia Municipal Code Section 14.02.080 and 8.04.070 allow for the collection of unpaid fees, administrative charges, fines, and delinquent fees and charges; and WHEREAS, the Hesperia City Counci l adopted Resolution No. 2018 -05 on January 16, 2018 and it, along with its preceding resolutions, re -affirms hourly rates and City fees previously adopted; and
WHEREAS, the City of Hesperia, on April 10, 2017, entered into a n agreement with Bestway Disposal (DBA Advance Disposal) titled “Agreement for Collection of Delinquent Debt Between City of Hesperia and Bestway Disposal, I nc.” authorizing the City to submit delinquent charges to the County as special assessments on behalf of Bestway Disposal; and WHEREAS, a copy of each parcel of land within the City upon which enforcement, abatement and administrative costs remain unpaid as of August 3, 2024, and the amount of each charge is attached hereto; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HESPERIA AS FOLLOWS:

Section 1. The City Council of the City of Hesperia requests that the Auditor/Controller- Recorder for the County of San Bernardino collect, on the property tax rolls, the fees and abatement costs that became delinquent on August 3, 2024.

Section 2. The City of Hesperia’s delinquent list, as shown in “Exhibit A” will be delivered to the County Auditor and to the County Recorder for San Bernardino County prior to August 10, 2024.

Section 3. Handling rates, charged by San Bernardino County, shall be added to the fees and abatement costs and placed on the property tax bill.

Section 4. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

ADOPTED AND APPROVED this 16th day of July, 2024.

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Resolution No. 2024-33

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______________________________
Larry Bird, Mayor.

ATTEST:

____________________________
Erin Baum, Assistant City Clerk.

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