CITY OF HIGHLAND
CITY COUNCIL
AGENDA
CITY COUNCIL MEMBERS
Larry McCallon, Mayor
Penny Lilburn, Mayor Pro Tern
Jesse Chavez -Cordova, Council Member
Anaeli Solano, Council Member
John P. Timmer, Council Member
REGULAR MEETING
December 12, 2023
6: 00 p. m.
City Hall
Donahue Council Chambers
27215 Base Line
Highland, California
STAFF
Joseph A. Hughes - City Manager
Chuck Dantuono - Director of Administrative Services/ City Treasurer Betty Hughes - City Clerk
Lawrence Mainez - Community Development Director
Carlos Zamano - Public Works Director/ City Engineer
Maricela Marroquin - City Attorney
MISSION STATEMENT
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. The City Council and the staff of Highland are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible.
Visit the City' s website at: www. cityofhighland. org
CITY OF HIGHLAND • 27215 BASE LINE • HIGHLAND, CALIFORNIA 92346 • ( 909) 864- 6861 d • (909) 862- 3180 A -1-
In compliance with the Americans with Disabilities Act ( ADA), if you need special assistance, please contact the City Clerk' s office at ( 909) 864- 6861, ext. 226, at least 72 hours prior to the meeting for any requests for reasonable accommodation to include interpreters.
Pursuant to Government Code Section 54957.5, any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Highland to all or a majority of the City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, 27215 Base Line, Highland, CA 92346, during normal business hours.
Submission of Public Comments: For those wishing to make public comments by email to be read aloud at the meeting, please submit your comments by 5: 00 p. m. on December 12, 2023, to the City Clerk at publiccomment(cD-cityofhighland. org. If you are submitting a public comment pertaining to an item on the December 12, 2023 agenda, please identify the agenda item number in the subject line.
All email comments shall be subject to the same rules as would otherwise govern speaker comments at the Council meeting. Members of the public will be permitted to make public comments in person.
CITY COUNCIL REGULAR MEETING
DECEMBER 12, 2023 - 6: 00 p. m.
AGENDA
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT FROM CLOSED SESSION
SPECIAL PRESENTATIONS
PUBLIC COMMENT ( ITEMS NOT ON THE AGENDA)
To address the City Council, please complete a speaker form located at the entrance and give it to the City Clerk prior to the beginning of the meeting. Your name will be called when it is your turn to speak. State Law prohibits the City Council from taking action on any item not on the agenda. Individual speakers are limited to three minutes each.
12. 12. 2023 — cc regular
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Comments received via email by December 12, 2023, 5: 00 p. m., will be read into the record, provided that the reading shall not exceed three ( 3) minutes. Email comments submitted by a speaker that also appears in person to address the same matter will not be read into the record.
CITY COUNCIL BUSINESS
Appointment of Mayor and Mayor Pro Tem for 2023/24
RECOMMENDATION: That the City Council choose one of its members as Mayor and another of its members as Mayor Pro Tem.
2. Membership on Various Council Subcommittees Ad Hocs and Agency Organizations
RECOMMENDATION: That the City Council review and revise as appropriate the current membership of various Council Committees, Ad Hocs and Agency Appointments.
CITY COUNCIL CONSENT CALENDAR
3. Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.
4. Minutes — November 14 2023 City Council Regular Meeting RECOMMENDATION: Approve the Minutes as submitted.
5. Warrant Register
RECOMMENDATION: Approve Warrant Register No. 760 for December 12, 2023, in the amount of $2, 056, 979. 03 and Payroll of $241, 928. 82.
6. Treasurer's Report for October 2023
RECOMMENDATION: That the City Council receive and file Treasurer' s Report for October 2023.
7. Records Destruction Authorization
RECOMMENDATION: That the City Council approve the destruction of certain records.
8. The Annual Comprehensive Financial Report (ACFR) the Single Audit Report on Federal Award Programs the Independent Auditor's Report on Internal Controls, the Audit Conclusion Letter, and the Gann Limit ( Appropriations Limit) Letter. All Reports are for Fiscal Year Ended June 30, 2023
RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council receive and file the Annual Comprehensive Financial Report ACFR), the Single Audit Report on Federal Award Programs, the Independent Auditor' s Report on Internal Controls, the Audit Conclusion letter, and the Gann Limit ( Appropriations Limit) letter. All reports are for Fiscal Year Ended June 30, 2023.
12. 12. 2023 — cc regular
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9. AB1600 Development Impact Fee Annual Report for Fiscal Year 2022/ 2023 per Government Code Section 66006
RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council receive and file the AB 1600 Development Impact Fee Annual Report for Fiscal Year 2022/ 2023.
10. Developer In -Lieu Fee Annual Report for Fiscal Year 2022/ 2023 RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council receive and file the Developer In -Lieu Fee Annual Report for Fiscal Year 2022/ 2023.
11. Staff Agency Appointment - CIRA
RECOMMENDATION: That the City Council adopt Resolution No. 2023 - appointing Leticia Nava - Cruz, Assistant Director of Administrative Services, as the city' s Director of the Board of Directors of CIRA, and Chuck Dantuono, Director of Administrative Services/City Treasurer, as the Alternate Director.
12. City of Highland 2023 Emergency Operations Plan
RECOMMENDATION: That the City Council adopt Resolution No. 2023 - approving, and adopting the City of Highland 2023 Emergency Operations Plan.
13. Contract Renewal - 2020- 08 " Citywide Concrete Maintenance" RECOMMENDATION: That the City Council:
1) Extend the Citywide Concrete Maintenance contract with Above All Names Construction Services, Inc. for one ( 1) year; and
2) Approve a 3% increase to the contract unit prices.
14. Contract Renewal - 2020- 09 " Citywide Traffic Striping and Pavement Marking Maintenance Contract"
RECOMMENDATION: That the City Council:
1) Extend the Citywide Traffic Striping and Pavement Marking Maintenance contract with Interstate Striping & Signs, Inc. for one ( 1) year; and 2) Approve an 11. 15% increase to the contract unit prices.
15. Easement Acceptance - Ariel Garcia for "2-SFR Residential Project" ( Southeast corner of Base Line and Elm Street)
RECOMMENDATION: That the City Council:
1) Accept the Grant of Easement for Road and Drainage purposes from Ariel Garcia; and
2) Direct the City Clerk to record the Grant of Easement.
16. IDC Consulting Engineers Inc Contract Amendment for the Orange Street Bridge at Plunge Creek Overflow Project ( Project No. brg12001) RECOMMENDATION: That the City Council approve a contract amendment to the Professional Services Agreement with IDC Consulting Engineers, Inc. ( IDC) to extend the term of the contract until the Orange Street Bridge at Plunge Creek Overflow Project is completed.
12. 12. 2023 — cc regular
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17. A Request for a Special Event Permit ( SEP-23- 011) by the Redlands Bicycle Classic for its Annual Highland Circuit Bicycle Race on Wednesday, April 10, 2024 RECOMMENDATION: That the City Council:
1) Authorize the one -day Highland Circuit bicycle race as part of the Redlands Bicycle Classic on various streets in Highland subject to the Conditions of Approval; and
2) Approve the Redlands Bicycle Classic request for co- sponsorship ( waiving of city fees in the amount of approximately $ 24,034.28).
CITY COUNCIL PUBLIC HEARING
The order of business for Public Hearings shall be:
1) Mayor opens Public Hearing;
2) Staff presentation;
3) Applicant/Representative presentation;
4) Speakers in favor of proposal;
5) Speakers in opposition to proposal;
6) Applicant rebuttal;
7) Mayor closes Public Hearing;
8) Council discussion, motion and vote.
ONCE THE PUBLIC HEARING IS CLOSED NO FURTHER TESTIMONY IS TAKEN.
No public hearing.
CITY COUNCIL LEGISLATIVE
18. Bid Award — Bid No 2023- 06 " Citywide Pedestrian Signal Head and Pedestrian Push Button Upgrades" ( Project No. sig21001)
RECOMMENDATION: That the City Council award the construction contract for Bid No. 2023- 06, " Citywide Countdown Pedestrian Signal Head and Pedestrian Push Button Upgrades" Project to the responsible low bidder, Econolite Systems, Inc., in the amount of $109, 697. 58.
19. 2024 Community Events
RECOMMENDATION: That the City Council discuss Community Events and direct staff accordingly.
20. Appoint Two (2) Members of the Public to the Community Trails Committee RECOMMENDATION: That the City Council appoint two ( 2) members of the public to the Community Trails Committee.
21. City Manager Report and Comments ( Work Program Regional/ Legislative/ Development Issues Subcommittees, etc.)
RECOMMENDATION: Discussion and possible action.
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22. Council Member Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.)
RECOMMENDATION: Discussion and possible action.
ANNOUNCEMENTS
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956. 9( d)( 2) and/ or (d)( 3):
One case.
ADJOURN
Regular Meetings
Effective March 1, 2022, pursuant to Resolution No. 2022- 001, the regular City Council meetings will be held once a month on the second Tuesday of each month. 2024
January 9; February 13; March 12; April 9; May 14; June 11; July 9; August 13; September 9; October 8; November 12; December 10
I, Alondra Munoz, Deputy City Clerk, certify I caused to be posted this Agenda on or before December 7, 2023, by 5. 30 p. m., on our website at www.citvofhighland. org and in the following designated areas:
Highland Branch Library Fire Station No. 1 City Hall
7863 Central Avenue 26974 Base Line 27215 Base Line
Date: December 7, 2023 a- -
londra Munoz
Deputy City Clerk
12. 12. 2023 — cc regular
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STAFF REPORT
TO THE CITY COUNCIL
DATE: December 12, 2023
FROM: Joseph A. Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Appointment of Mayor and Mayor Pro Tem for 2023/24 RECOMMENDATION: That the City Council choose one of its members as Mayor and another of its members as Mayor Pro Tem
FISCAL IMPACT: None
PUBLIC NOTICE: The agenda forthis item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: In accordance with Resolution No. 2022- 001, Section 3. 1( b), the City Council will annually meet to appoint a Mayor and Mayor Pro Tem for the coming year. The Mayor will turn the meeting over to the City Clerk who will take nominations and the vote for Mayor. After the appointment of the Mayor, the City Clerk will turn the meeting over to the newly appointed Mayor who will then take nominations and the vote for Mayor Pro Tem.
Approved Motion Second
Denied Ayes
Continued Noes
Tabled Abstain
Absent
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City Clerk
Agenda Item No.
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STAFF REPORT
TO THE CITY COUNCIL
DATE: December 12, 2023
FROM: Joseph Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Membership on Various Council Subcommittees, Ad Hocs and Agency Organizations
RECOMMENDATION: Review and revise as appropriate current membership on various Council Subcommittees, Ad Hocs and Agency Appointments
FISCAL IMPACT: None
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: Traditionally, the Council has reviewed the appointments to the Subcommittees, Ad Hocs and Agencies annually in December. The Subcommittee and Agency appointments are done with the approval of a majority of the Council, however, only the Mayor may establish or delete an Ad Hoc Committee.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
XI IV
City Clerk
Second Agenda Item No.
File No.
City Manager
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CITY OF HIGHLAND
AD HOC APPOINTMENTS
An ad hoc committee is composed solely of less than a quorum of the legislative body and is exempted from the Brown Act. Ad Hoc Committees are created by the Mayor to serve a limited or single purpose, are not perpetual, and are to be dissolved once their specific task is completed. The City Clerk shall be notified of the creation of an Ad Hoc Committee and the members appointed.
AD HOC MEMBERS ESTABLISHED
There are no Ad Hoc Committees.
12/ 15/ 22
cityofficials\ ad hoc committees. doc
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CITY OF HIGHLAND
CITY COUNCIL ASSIGNMENTS
SUBCOMMITTEES
Community Day of Service
Finance/ Personnel
Legislative
Public Facilities
Public Safety
Public Works
AGENCY APPOINTMENTS
Omnitrans
SANBAG
SBIAA
SCAG
Santa Ana River Wash Area
Coordinated Planning
Activities Committee
Solid Waste Task Force
STAFF AGENCY APPOINTMENTS
Gangs & Drugs Task Force
California Intergovernmental Risk Authority
CIRA)
12/ 15/ 22
cityofficials\ subcommittee. doc
11AC11AM CMQ
Chavez, Solano
McCallon, Timmer
Chavez, Solano
Solano, Timmer
Chavez, Lilburn
McCallon, Timmer
Lilburn, Alt- McCallon
McCallon, Alt-Lilburn
Lilburn, Alt-McCallon
McCallon, Alt-Lilburn
Chavez, Alt -Timmer
Lilburn, Alt -Morgan
Chief of Police
Dantuono, Alt -Nava - Cruz
ESTABLISHED
12/ 08/ 15
12/ 18/ 87
08/ 23/ 88
12/ 14/ 99
05/ 10/ 88
05/ 10/ 88
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STAFF REPORT
TO THE CITY COUNCIL
DATE: December 12, 2023
FROM: Joseph A. Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Munoz, Deputy City Clerk
SUBJECT: Waive the Reading of All Ordinances
RECOMMENDATION: Waive the reading of all Ordinances in their entirety and read by title only.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
City Clerk
Second Agenda Item No.
File No.
City Manager
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STAFF REPORT
TO THE CITY COUNCIL
DATE: December 12, 2023
FROM: Joseph A. Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Mulioz, Deputy City Clerk
SUBJECT: Minutes — November 14, 2023 Regular Meeting
RECOMMENDATION: Approve the minutes as submitted.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
b
I(
City Clerk
Second Agenda Item No.
File No.
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MINUTES
CITY COUNCIL REGULAR MEETING
NOVEMBER 14, 2023
CALL TO ORDER
The regular meeting of the City Council of the City of Highland was called to order at 6: 00 p. m. by Mayor McCallon at the Donahue Council Chambers, 27215 Base Line, Highland, California.
The invocation was given by Pastor Willie Hicks, Harvest Care Church, and the Pledge of Allegiance was led by Mayor Pro Tern Lilburn.
ROLL CALL
Present: Chavez -Cordova, Lilburn, McCallon, Solano, Timmer
Absent: None
REPORT FROM CLOSED SESSION
None
SPECIAL PRESENTATIONS
None
PUBLIC COMMENT (ITEMS NOT ON THE AGENDA)
Fred Yauger spoke regarding street sweeping concerns on Amberwood Lane.
CITY COUNCIL CONSENT CALENDAR
A MOTION was made by Council Member Timmer, seconded by Council Member Solano, to approve the consent calendar as submitted with Council Member Timmer requesting clarification on Item # 8. Motion carried on a roll call vote, 5- 0.
1. Waive the Reading of All Ordinances
Waived the reading of all Ordinances in their entirety and read by title only.
2. Minutes - October 10 2023 City Council Regular Meeting Approved the Minutes as submitted.
3. Warrant Register
Approved Warrant Register No. 759 for November 14, 2023, in the amount of 4, 198, 470. 76 and Payroll of $354, 483. 26.
11. 14. 2023 — cc regular
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4. Treasurer' s Report for September 2023
Received and filed Treasurer' s Report for September 2023.
5. Claim Consideration — Francisco Pedro Garcia
Rejected claim.
6. Authorization to Submit Claims for Fiscal Year 2023/2024 TDA Article 3 Funds for 9th Street Transit Stops Sidewalk and Bikeway Improvements ( Protect No. swk19001)
1) Adopted Resolution No. 2023-049 authorizing submittal of periodic claims to SBCTA for Fiscal Year 2023/ 2024 TDA Article 3 funds for 9th Street Transit Stops, Sidewalk, and Bikeway Improvements; and
2) Authorized the Public Works Director/ City Engineer and the Director of Administrative Services/ City Treasurer to execute the claim documents.
RESOLUTION NO. 2023- 049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, AUTHORIZING SUBMITTAL OF CLAIMS TO SBCTA FOR TDA ARTICLE 3 FUNDS FOR THE 9TH STREET TRANSIT STOPS, SIDEWALK,
AND BIKEWAY IMPROVEMENTS PROJECT
7. Conduct a Second Reading of Ordinance No. 462 — Greenspot Village and Marketplace Specific Plan Revision ( SPR 23- 001) to Increase the Maximum Dwelling Unit Count from 946 to 1, 218
Conducted a second reading of Specific Plan Revision ( SPR 23- 001), read by title only, and waive further reading of Ordinance No. 462 increasing the maximum dwelling unit count from 946 to 1, 218.
ORDINANCE NO. 462
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HIGHLAND,
CALIFORNIA, AMENDING THE GREENSPOT VILLAGE & MARKETPLACE SPECIFIC PLAN ( SPR 06- 001A) TO INCREASE THE TOTAL DWELLING UNIT COUNT WITHIN THE SPECIFIC PLAN FROM 946 DWELLING UNITS TO 1, 218
DWELLING UNITS AND MAKING A DETERMINATION THAT THE ADOPTION
OF THIS ORDINANCE IS EXEMPT FROM FURTHER CEQA REVIEW UNDER CEQA GUIDELINES SECTION 15162, PUBLIC RESOURCES CODE SECTION 21666 AND GOVERNMENT CODE SECTION 65457
8. Design Services Proposal from Engineering Resources of Southern California, Inc. for the 5th Street Greenspot Road and Orange Street Pavement Rehabilitation Protect ( Protect No. ola23002)
1) Approved the proposal from Engineering Resources of Southern California, Inc. ( ERSC) to provide engineering design services for the 5th Street, Greenspot Road, and Orange Street Pavement Rehabilitation Project Project No. ola23002); and
2) Authorized the City Manager to approve contract amendments up to 10% of the contract amount.
11. 14. 2023 — cc regular
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9. Proposed City of Highland Community Development Block Grant ( CDBG) Applications for Fiscal Year 2024/ 2025
1) Approved the city' s application for Enhanced Code Enforcement that supports a portion of the salary and benefits of a Code Compliance Officer, Administrative Assistant, and Community Development Director; and 2) Approved the city' s application to construct pavement rehabilitation and ancillary work on four streets located in a neighborhood within the CDBG Low -Moderate Income eligible block area boundaries including: 1) Cunningham Street between Cypress Street & 6th Street 2) Flemming Street between Cunningham Street and Colwyn Avenue 3) 7th Street between Cunningham Street and Colwyn Avenue and 4) Colwyn Avenue between Hibiscus Street and 7th Street.
10. Declare One ( 1) Seat Vacant on the Planning Commission 1) Declared one ( 1) seat vacant on the Planning Commission; and 2) Directed the City Clerk to advertise the vacancy on the Planning Commission.
CITY COUNCIL PUBLIC HEARING
11. An Application by Sean and Alicia Cobb for the Mills Act Tax Adjustment Program Mayor McCallon introduced Associate Planner Tafolla to present the item.
Associate Planner Tafolla stated the Mills Act application is for Sean and Alicia Cobb, owners of the property located at 27225 Nona Avenue in the city' s historical district. The City Treasurer has calculated a tentative loss in city property tax revenue of $ 542. Should the City Council approve the Mills Act Agreement, the program under state law allows the City Council to enter into agreements with the property to reduce their annual property taxes. The savings are intended to be used for the preservation and rehabilitation of the historic home. The exact amount of savings will be determined by the San Bernardino County Tax Assessor' s office after the property is appraised in June of 2024. The property owners have provided a list of planned improvements for their home over the next 10 years, which is attached to the last page of the Mills Act Agreement. Some of the proposed improvements involve roof shingle repair, replacement of electrical upgrades, foundation repair, beam repairs, and bolt repairs. A general provision in the agreement will require an interior and exterior inspection of the property before the agreement takes effect and every five years thereafter to ensure the tax savings are being adequately utilized. Staff and the Historic & Cultural Preservation Board recommend approval of the application. Staff and the applicant are available for any questions.
Mayor McCallon opened the public hearing and asked if anyone from the public wanted to speak for or against the item.
11. 14. 2023 — cc regular
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Seeing none, Mayor McCallon closed the public hearing and brought it back to the City Council for questions and action.
Mayor Pro Tern Lilburn stated she liked the Mills Act and its intention to preserve the integrity of the historical district. She noticed they provided a list that outlines the proposed improvements, will the city follow- up to ensure they are completed? Do the property owners provide a completion date for each of the improvements? Associate Planner Tafolla stated the city will do an inspection next year after the San Bernardino County Assessor' s office does their calculation and then subsequently every five years to ensure they are doing as they listed. In addition, they will have to pull permits for some of the improvements so the city will be aware of the progress.
Mayor McCallon asked if there were any additional questions.
A MOTION was made by Mayor Pro Tern Lilburn, seconded by Council Member Chavez -Cordova, to approve the Mills Act Agreement between the City of Highland and Sean and Alicia Cobb for the property located at 27225 Nona Avenue Highland, CA 92346 for a term of ten ( 10) years. Motion carried on a roll call vote, 5- 0.
12. An Appeal (APP 23-001) of the Planning Commission' s Approval of a Conditional Use Permit ( CUP- 23- 003); Variance (VAR-23-001); and Design Review ( DRA- 23- 004) Application to Allow the Construction of a 53, 665 Square Foot Warehouse and Associated Improvements ( Patriot 5th and Central, LLC) The Appellant withdrew their appeal.
CITY COUNCIL LEGISLATIVE
13. City Manager Report and Comments ( Work Program Regional/ Legislative/ Development Issues Subcommittees, etc.)
City Manager Hughes stated the city audit was presented to the Finance/ Personnel Subcommittee on November 7, 2023, and will next be presented at the December 12, City Council Meeting.
Construction of the 3rd/ 5th Street Corridor Improvements Project is approximately 72% complete. Construction of a median curb and adjacent pavement on 5th Street between Palm Avenue and Church Avenue is expected to be done November 27. If weather conditions permit, the north half of the intersection of 5th Street and Palm Avenue will be closed to traffic beginning November 28 to construct the remainder of the concrete pavement, a westbound dedicated right turn lane, storm drain, catch basin, and traffic signal modifications. The construction of these improvements is anticipated to take 12 weeks. The overall project is anticipated to be completed by July 2024.
11. 14. 2023 — cc regular
-5-
Costco submitted their building permits application along with construction plans last week for plan check. The Building & Safety Department is committed to providing comments within two weeks. They are on their second round of plan check with the Engineering Department for their on -site improvements. Costco anticipates starting construction July 2024, with an opening of March 2025.
Tractor Supply has pulled their construction permits and anticipates breaking ground at the end of November. Due to weather conditions, it might delay construction initiation until early December.
The American Public Works Association ( APWA) awarded the city the 2023 B. E. S. T. Award for State Route 210 City of Highland Identity Enhancements Project under the Creative & Innovative category. On behalf of the city, Scott Rice, the city' s landscape architect with Community Design Works, nominated the SR210/ Base Line Interchange Project for this award.
Mayor McCallon asked when the packing house art pieces would be approved by Caltrans?
City Manager Hughes responded the city is still working with Caltrans on that item.
Caltrans only approved the city logo.
For the period of October 10 through November 12, the Sheriff' s Department had 3, 713 calls for service, made 307 reports, and 131 arrests.
On Monday, November 27, the city will be hosting a Blood Drive at the Highland Police Department.
On Saturday, December 2, the Highland Improvement Team ( HIT) will have a clean- up and meet at City Hall starting at 8: 00 a. m.
Mayor Pro Tern Lilburn responded when construction starts on Palm Avenue and 5th Street, can the city monitor the contractor' s activity and ensure they stick to the time frame allotted to complete construction because businesses on Palm Avenue have contacted her stating they are being affected by the construction.
Public Works Director/ City Engineer Zamano responded staff will.
14. Council Member Comments ( Agency/ Committee/ AB 1234 Reports, District Updates, etc.)
Council Member Solano stated she wanted City Manager Hughes to pass along appreciation to staff for their assistance with the Volunteer Dinner. It was a lot of fun and staff did a great job putting it all together.
Mayor McCallon agreed with the remarks.
11. 14. 2023 — cc regular
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Mayor Pro Tern Lilburn responded it was a great time and thanked the staff as well.
ANNOUNCEMENTS
None
CLOSED SESSION
None
ADJOURN
There being no further business, Mayor McCallon adjourned the meeting at 6: 20 p. m. in memory of Dale Anderson, Fred Lockard, Joseph T. Ortiz, and Valerie Reeder.
Submitted By:
Betty Hughes, MMC
City Clerk
Approved By:
Larry McCallon
Mayor
11. 14. 2023 — cc regular
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STAFF REPORT
TO THE CITY COUNCIL
DATE: December 12, 2023
FROM: Joseph A. Hughes, City Manager
REVIEWED BY: Chuck Dantuono, Director of Administrative Services/ City Treasurer PREPARED BY: Leticia Nava -Cruz, Assistant Director of Administrative Services lL SUBJECT: Warrant Register # 760
RECOMMENDATION: City Council to approve Warrant Register # 760; Warrants in the amount of 2, 056, 979. 03 and Payroll in the amount of $241, 928. 82.
FISCAL IMPACT: The total of Cash and Expenditures is $ 2, 298, 907. 85.
PUBLIC NOTICE: The agenda for this item was posted at the three required locations.
BACKGROUND: See Printouts Attached.
Approved
Denied
Continued
Ayes_
Noes
Tabled Abstain
Absent
12 / v
City Clerk
Second Agenda Item No.
File No.
City Manager
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Warrants:
CITY OF HIGHLAND
WARRANT REGISTER # 760
December 12, 2023
11/ 9/ 2023 Ck# 88313 1, 575. 13
11/ 14/ 2023 Ck# 88314- 88347 290, 197. 93
11/ 14/ 2023 Ck# 88350 2, 000. 00
11/ 17/ 2023 Payroll Wire # 849- 852 & Ck # 88348- 88349 72, 896. 23 11/ 21/ 2023 Ck# 88351- 88379 224, 121. 56
11/ 28/ 2023 Ck# 88380- 88404 988, 932. 68
12/ 1/ 2023 Payroll Wire # 853- 856 & Ck # 88405- 88406 71, 929. 93 12/ 5/ 2023 Ck# 88407- 88449 & Wire# 1002519336 405, 325. 57 Total Warrants $ 2, 056, 979. 03
Payroll:
11/ 17/ 2023 Direct Deposits # 13433- 13477 121, 321. 17 11/ 17/ 2023 Ck # 708 281. 90
11/ 29/2023 Direct Deposits # 13478- 13522 120, 043. 85 11/ 29/ 2023 Ck # 709 281. 90
APPROVED BY:
Larry McCallon
Finance Subcommittee
John Timmer
Finance Subcommittee
Total Payroll $ 241, 928. 82
Total Warrants & Payroll $ 2, 298, 907. 85
Chuck Dantuono
Director of Administrative
Services/ City Treasurer
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-73-
DATE:
FROM:
PREPARED BY:
SUBJECT:
RECOMMENDATION:
FISCAL IMPACT:
PUBLIC NOTICE:
STAFF REPORT
TO THE CITY COUNCIL
December 12, 2023
Joseph A. Hughes, City Manager
Chuck Dantuono, Director of Administrative Services/ City Treasurer Leticia Nava -Cruz, Assistant Director of Administrative Services o C.- Treasurer' s Report for October 2023
City Council to receive and file the Treasurer' s Report for October 2023 Cash and Investments:
General Fund
Special Revenue Funds
Internal Service Funds
Capital Projects Funds
Agency Funds
Housing Authority Fund
SARDA Funds
7, 726, 053. 82
36, 242, 118. 60
5, 453, 183. 39
22,452,427. 32
1, 313, 880. 82
3, 706, 756. 52
2, 853, 255. 14
The agenda for this item was posted at the three required locations.
BACKGROUND: Increases in the checking account were due to revenues received plus funds wired from LAIF and CAMP. Decreases in the checking account were a result of payments to vendors, payroll and funds wired to LAIF, CAMP and U. S. Bank.
Increases in the fiscal agent accounts ( US Bank) resulted from interest and bond payment receipt.
Decreases resulted in vendor payments and debt service payments.
Increases in the CAMP account were due to interest received. Decreases were a result of funds being wired to the city' s checking account primarily for payment of public works projects.
The maximum limit on regular accounts is $ 75M.
Approved
Denied
Continued
Motion
Ayes
Noes
Tabled Abstain
Absent
G
City Clerk
Second Agenda Item No.
File No.
J1
City Manager
-1-
CITY OF HIGHLAND
Treasurer' s Report
as of October 31, 2023
CASH AND BANK ACCOUNTS:
Cash on Hand - Office Petty Cash & Change Fund Accounts Wells Fargo Checking Account ( reconciled book balance)
1. 150. 00
3, 775,614. 11
MATURITY PAR ORIGINAL
DESCRIPTION PERIOD YIELD VALUE COST
INVESTMENTS: LOCAL GOVERNMENT INVESTMENT POOLS
California Treasurer' s Local Agency Investment Fund ( LAIF) n/ a 3. 670% General Fund 11, 826, 819. 11
Special Revenue Funds 22,804, 380. 00
Internal Service Funds
5, 273, 837. 00
Capital Projects Funds 19, 982, 115. 00
Total City LAIF Funds 59, 887, 151. 11
Housing Authority Fund 3, 680,865. 08
Total Housing Authority LAIF Funds 3, 680, 865. 08
Total LAIF Funds 63, 568, 016. 19
1) Maximum limits on accounts are $ 751M City and $ 75M Housing Authority. 2) Market Value is based on the September 30, 2023 applicable percentage of 0. 986307739. 3) Market Value is $ 62, 697, 626. 32 ($ 63, 568, 016. 19 x 0. 986307739).
California Asset Management Program ( CAMP) n/ a 5. 560% General Fund
3, 220, 782. 60
Special Revenue Funds 1, 806, 994. 00
Capital Projects Funds 6, 049,335.00
Total CAMP Funds 11, 077, 111. 60
INVESTMENTS: FISCAL AGENT ACCOUNTS
US Bank Corporate Trust Services ( Community Facilities Districts) Community Facilities District ( CFD) 90- 1
Administrative Expense Fund # 128262- 011
US Bank Money Market Account CUSIP # 8AMMFOAP6
Fire Protection Expense Fund * 128262- 012
US Bank Money Market Account CUSIP # 8AMMFOAP6
Police Protection Expense Fund # 128262- 013
US Bank Money Market Account CUSIP # 8AMMFOAP6
Community Facilities District ( CFD) 2001- 1
Special Tax Fund # 217795000
US Bank Money Market Account CUSIP # 8AMMFOAP6
Interest Account # 217795001
US Bank Money Market Account CUSIP # 8AMMFOAP6
Principal Account #217795002
US Bank Money Market Account CUSIP # 8AMMFOAP6
Administrative Expense Account # 217795003
US Bank Money Market Account CUSIP # 8AMMFOAP6
Surplus Fund # 217796004
US Bank Money Market Account CUSIP # 8AMMFOAP6
Community Facilities District ( CFD) 2007- 1
Administrative Expense Fund # 260722000
US Bank Money Market Account CUSIP # 8AMMF0390
Fire Expense Fund # 260722001
US Bank Money Market Account CUSIP # 8AMMF0390
Police Expense Fund # 260722002
US Bank Money Market Account CUSIP # 8AMMF0390
TOTAL INVESTMENTS US BANK ( COMMUNITY FACILITIES DISTRICTS) 0 n/ a 0. 00% 97, 364. 51 97,364. 51
n/ a 0. 00% 3, 098. 41 3, 098. 41
n/ a 0. 00% 1, 145. 96 1, 145. 96
n/ a 0. 00% 2. 80 2. 80
n/ a 0. 00%
n/ a 0. 00%
n/ a 0. 00% 12, 058. 95 12, 058. 95
n/ a 0. 00% 29, 280. 19 29, 280. 19
n/ a 0. 00% 6, 801. 52 6, 801. 52
n/ a 0. 00% 0. 44 0. 44
n/ a 0. 00% 0. 13 0. 13
149, 752. 91
-2-
MATURITY PAR ORIGINAL
DESCRIPTION PERIOD YIELD VALUE COST
INVESTMENTS: FISCAL AGENT ACCOUNTS ( continued)
US Bank Corporate Trust Services ( SARDA)
2004E Tax Allocation Refunding Bonds
Special Fund 786709001
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 01 % 4, 282. 87 4, 282. 87 Interest Fund 786709002
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 01% 1, 252. 99 1, 252. 99 Principal Fund 786709003
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Reserve Fund 786709004
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 01% 173, 909. 14 173, 909. 14 2015A Tax Allocation Refunding Bonds
Special Fund 268777000
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 01% 550. 83 550. 83 Interest Fund 268777001
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 01% 22, 627. 59 22, 627. 59 Principal Fund 268777002
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Reserve Fund 268777004
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 01% 958, 725. 18 958, 725. 18 Expense Account268777006
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 01% 14, 159. 08 14, 159. 08 2017 Tax Allocation Refunding Bonds
Debt Service Fund 259928000
Federated Treasury Obligations CUSIP # 60934N872 n/ a 5. 01% 523. 12 523. 12 Interest Fund 259928001
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00% Principal Fund 259928002
Federated Treasury Obligations CUSIP # 60934N872 n/ a 0. 00%
TOTAL INVESTMENTS US BANK ( SARDA)
1, 176, 030. 80
TOTAL CASH AND INVESTMENTS
79, 747, 675. 61
All investments are placed in accordance with City of Highland' s Investment Policy and Guidelines. The above summary provides sufficient cash flow liquidity to m he next six month' s estimated expenditures. This report is in accordance with Government Code Section 53646.
SIGNED: SIGNED:
Joseph A.,° ughes Chuck Dantuono
CITYf ANAGER DIRECTOR OF ADMINISTRATIVE
SERVICES/ CITY TREASURER
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STAFF REPORT
TO THE CITY COUNCIL
DATE: December 12, 2023
FROM: Joseph Hughes, City Manager
REVIEWED BY: Betty Hughes, MMC, City Clerk
PREPARED BY: Alondra Muiioz, Deputy City Clerk
SUBJECT: Records Destruction Authorization
RECOMMENDATION: That the City Council approve the destruction of certain records.
FISCAL IMPACT: Minimal — utilizing existing service with Shred -It.
PUBLIC NOTICE: The agenda for this item was posted at the three locations per Resolution No. 2011- 047 and on the City' s website.
BACKGROUND: In compliance with the city- wide records retention schedule adopted by the City Council on February 25, 2020, the City Clerk requests approval to destroy the records.
The list has been reviewed and approved by the City Attorney.
The following records shall be retained for two years after current year and may be subsequently destroyed. Staff is requesting approval be given to destroy records in this category which are dated for 1987- 2020.
1. City Council Subcommittee Appointments
2. FPPC — Campaign Disclosure Filings, Candidates (Elected Officials)
3. FPPC — Candidate Intention Statement, Elected Officials
4. Maddy Act List/ Committee Rosters
The following records shall be retained for two years after the election is completed and may be subsequently destroyed. Staff is requesting approval be given to destroy records in this category which are dated for 1987- 2016.
1. Elections, Notifications & Publications
Approved Motion Second
Denied Ayes
Continued Noes
Tabled Abstain
Absent
City Clerk
FIA
Agenda Item No.
File No.
City Manager
-1-
The following records shall be retained for four years after the term is completed and may be subsequently destroyed. Staff is requesting approval be given to destroy records in this category which are dated for 1987-2016.
1. Elections, Certificates of Election
2. Elections, Nomination Papers ( Successful)
The following records shall be retained for five years after the current year and may be subsequently destroyed. Staff is requesting approval be given to destroy records in this category which are dated for 1987- 2017.
Ethics Training ( AB 1234)
The following records shall be retained for five years after the election is completed and may be subsequently destroyed. Staff is requesting approval be given to destroy records in this category which are dated for 1987- 2016.
2. Elections, Candidates Statements ( Unsuccessful)
The following records shall be retained for six years after the election is completed and may be subsequently destroyed. Staff is requesting approval be given to destroy records in this category which are dated for 1987- 2016.
1. Elections, Oath of Office
The following records shall be retained for four years after audit and may be subsequently destroyed. Staff is requesting approval be given to destroy records in this category which are dated for fiscal year 2017/ 2018.
1. Accounts Payable
2. General Journal Reports
The following records shall be retained for two years after closing and may be subsequently destroyed. Staff is requesting approval be given to destroy records in this category which are dated for fiscal year 1985- 2020.
Reports, Vehicle Accident ( SWITRS)
The following records shall be retained for two years after completion and may be subsequently destroyed. Staff is requesting approval be given to destroy records in this category which are dated for fiscal year 1987- 2020.
Permit, Transportation ( Oversize/ Overweight)
g:\ clerk\ betty\ staff reports\ staff reports - records destruction\ destroy records 12. 12. 23 stf rep. doc -2-
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RECORDS DESTRUCTION FORM
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DEPARTMENT/ DIVISION Total # of Boxes:
City Clerk s
DEPARTMENT HEAD APPROVAL:
I hereby certify that the records to be disposed of are in compliance with the current retention schedule for the City of Highland. I certify these records are not the subject of any claim, litigation, investigation or audit.
414- A7! Ji lZ ' S' Z o 13
Departmenf, Head Si' nature Date
DESTRUCTION METHOD:
The scheduled records listed below are to be disposed of in the manner checked below:
Shredding ( outside vendor)
O Discard
A.
Description of Record( s)
B.
Inclusive Dates of
Documents
City Council Subcommittee Appointments 1987- 2020
Elections, Candidates Statements ( Unsuccessful) 1987- 2016 Elections, Certificates of Election 1987- 2016
Elections, Nomination Papers ( Successful) 1987- 2016
Elections, Notifications & Publications 1987- 2016
Elections, Oath of Office 1987- 2016
FPPC — Campaign Disclosure Filings, Candidates ( Elected Officials) 1987- 2020 FPPC — Candidate Intention Statement, Elected Officials 1987- 2020 APPROVALS:
City Attorney Date
I certify that such destruction meets the requirements of the City' s Records Retention Schedule approved by City Council Resolution No. 2020- 008.
City Clerk Date
g:\ clerk\ betty\ records destruction forms\ city clerk\ 12. 12. 23 fppc election. doc -3-
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0 CITY OF HIGHLAND
OF. HIVRECORDS
DESTRUCTION FORM DEPARTMENT/
DIVISION Total # of Boxes: City
Clerk 1 DEPARTMENT
HEAD APPROVAL: I
hereby certify that the records to be disposed of are in compliance with the current retention schedule forthe City of Highland.
I certify these records are not the subject of any claim, litigation, investigation or audit. Departme
Head * nature Z '
s, - Z -, 2--,; Date
DESTRUCTION
METHOD: The
scheduled records listed below are to be disposed of in the manner checked below: Shredding (
outside
A.
vendor) Discard
Description
of Record(s) B.
Inclusive Dates of Documents Maddy
Act List/ Committee Rosters 1987- 2020 Ethics
Training (AB 1234) 1987- 2017 APPROVALS:
City
Attorney Date I
certify that such destruction meets the requirements ofthe City' s Records Retention Schedule approved by City Council Resolution No. 2020- 008. City
Clerk Date
-4-
oimv t CITY OF HIGHLAND
RECORDS DESTRUCTION FORM
F tito
DEPARTMENT/ DIVISION Total # of Boxes:
Finance/ Accounting 10
DEPARTMENT HEAD APPROVAL:
I hereby certify that the records to be disposed of are in compliance with the current retention schedule for the City of Highland. I certify these records are not the subject of any claim, litigation, investigation or audit.
Department Head Signature Date
A.
Description of Record( s)
DESTRUCTION METHOD:
The scheduled records listed below are to be disposed of in the manner checked below:
Shredding ( outside vendor)
Discard
B.
Inclusive Dates of
Documents
Accounts Payable I Fiscal Years 2017- 18 1
APPROVALS:
City Attorney Date
I certify that such destruction meets the requirements of the City' s Records Retention Schedule approved by City Council Resolution No. 2020- 008.
City Clerk Date
CAMyFiles\ WPDATA\ Forms\ destroy records and disposal form. wpd -5-
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191
x CITY OF HIGHLAND
RECORDS DESTRUCTION FORM
Op HLDt
DEPARTMENT/ DIVISION Total # of Boxes:
Finance/ Accounting 2
DEPARTMENT HEAD APPROVAL:
I hereby certify that the records to be disposed of are in compliance with the current retention schedule for the City of Highland. I certify these records are not the subject of any claim, litigation, investigation or audit.
Department Head Signature Date
A.
Description of Record( s)
DESTRUCTION METHOD:
The scheduled records listed below are to be disposed of in the manner checked below:
Shredding ( outside vendor)
El Discard
B.
Inclusive Dates of
Documents
General Journal Reports I Fiscal Years 2017- 18 1
APPROVALS:
City Attorney Date
I certify that such destruction meets the requirements of the City' s Records Retention Schedule approved by City Council Resolution No. 2020- 008.
City Clerk Date
C:\ MyFiles\ WPDATA\ Forms\ destroy records and disposal form. wpd -6-
191
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i
CITY OF HIGHLAND
RECORDS DESTRUCTION FORM
1n'
DEPARTMENTIDIVISION Total # of Boxes:
Public Works/ Engineering 20
DEPARTMENT HEAD APPROVAL:
I hereby certify that the records to be disposed of are in compliance with the current retention schedule for the City of Highland. I certify these records are not the subject of any claim, litigation, investigation or audit.
Z / 51 2-4,z3
Department He ignature Date
DESTRUCTION METHOD:
The scheduled records listed below are to be disposed of in the manner checked below:
O Shredding ( outside vendor)
0 Discard
A.
Description of Record( s)
B.
Inclusive Dates of
Documents
Reports, Vehicle Accident - ( SWITRS) 1985- 2020
Permit, Transporation ( Oversize/ Overweight) 1987- 2020 APPROVALS:
City Attorney Date
I certify that such destruction meets the requirements of the City' s Records Retention Schedule approved by City Council Resolution No. 2020- 008.
City Clerk Date
C:\ MyFiles\ WPDATA\ Forms\ destroy records and disposal form. wpd -7-
STAFF REPORT
TO THE CITY COUNCIL
DATE: December 12, 2023
FROM: Joseph A. Hughes, City Manager
L
PREPARED BY: Leticia Nava -Cruz, Assistant Director of Administrative Services REVIEWED BY: Chuck Dantuono, Director of Administrative Services/ City Treasurer SUBJECT: The Annual Comprehensive Financial Report ( ACFR), the Single Audit Report on Federal Award Programs, the Independent Auditor' s Report on Internal Controls, the Audit Conclusion letter, and the Gann Limit Appropriations Limit) letter. All reports are for Fiscal Year Ended June 30, 2023.
RECOMMENDATION: The Finance/ Personnel Subcommittee recommends that the City Council receive and file the Annual Comprehensive Financial Report ( ACFR), the Single Audit Report on Federal Award Programs, the Independent Auditor' s Report on Internal Controls, the Audit Conclusion letter, and the Gann Limit Appropriations Limit) letter. All reports are for Fiscal Year Ended June 30, 2023.
FISCAL IMPACT: None -reports only.
PUBLIC NOTICE: The agenda for this item was posted at the three required locations.
BACKGROUND: The Finance/ Personnel Subcommittee reviewed the draft reports on November 7, 2023, in detail with the City's auditors, Van Lant and Fankhanel, LLP, and recommends that the City Council receive and file the Annual Comprehensive Financial Report (ACFR), the Single Audit Report on Federal Award Programs, the Independent Auditor's Report on Internal Controls, the Audit Conclusion letter, and the Gann Limit (Appropriations Limit) letter. All reports are for Fiscal Year Ended June 30, 2023. Also attached is a copy of the presentation made by our auditors to the Finance/ Personnel Subcommittee on November 7, 2023.
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
b 4,' L,
Second Agenda Item No.
File No.
City Clerk / City Manager
-1-
Attachments:
Presentation made by auditors to the Finance Subcommittee.
Annual Comprehensive Financial Report (ACFR).
Single Audit Report on Federal Award Programs.
Independent Auditor' s Report on Internal Controls.
Audit Conclusion letter.
Gann Limit ( Appropriations Limit) letter.
-2-
ity of Highland
Annual Comprehensive Financial Report
Audit Presentation
Fiscal Year Ended June 30, 2023
Presented by:
Brett Van Lant
VLVan Lant&
Fankhonel LLP
I Certified Public Accountants F—
-3-
Audit fieldwork has been completed
Reports are in draft form
rt Issuance of the final reports on schedule for early
December
-4-
Reports and Letters Issued
Audit Report - Opinion on Financial Statements
Report on Internal Control and Compliance
Report on the City' s Appropriations Limit
Statement on Auditing Standards ( SAS) 114
Communication Letter
Single Audit Report
VL Van
Fankhoneanel, lLP
-5-
Auditor' s Report
Management' s Responsibilities:
Preparation of Financial Statements
Free from material misstatement
whether due to fraud or error)
In accordance with GAAP
Design and maintenance
of internal controls
Van Lant&
vs Fankhanel LLP
-6-
Auditor' s Report
Auditor' s Responsibilities:
Reasonable assurance
Involves auditor judgment
Risk assessment
Risk of material misstatement
Whether due to fraud or error
VVanfankhanel,
Lant&
LlP
-7-
Report on Internal Control and
Compliance
Internal control over financial reporting
Consider internal control to determine what audit procedures to perform
Not to express an opinion
Compliance testing — no opinion
Test for noncompliance that could be have a material
impact on the financial statements
Vj VanL
Fankhaveanel, LLP
-8-
Aim
Results of Audit Reports
Unmodified ( clean) opinion on
Financial Statements
No opinion on RSI ( Required Supplementary
Information)
Limited Procedures
Unmodified opinion on compliance
No material weaknesses identified
VLVanFankhane h,anel, llP
-9-
Financial Statement Key Figures
Governmental Accounting Standards Board ( GASB) Statement No. 68 ( Pensions)
City has a Net Pension Liability of $5, 855, 448, an increase of 3, 333, 013 compared to prior year
Revenues exceeded expenditures in the General Fund by s6. 1 Million
Unrestricted Fund Balance in General Fund ( assigned and unassigned) is approximately 95% of FY 2022- 23 expenditures ( 11 months reserves).
A best practices recommends a minimum of 2 months operating rves
tVan lant&
Fankhanel, LLP
-10-
J
Financial Statement Key Figures
General Fund Budget
Revenues exceeded budgeted revenues by $ 2. 285M
Expenditures were below budgeted expenditures by $ 2. 985M ZVan Lant&
Fankhanel, LLP
-11-
Thank you to City Staff for their
cooperation and assistance in
completing the audit.
ZVan Lant&
Fankhanel, LLP
-12-
Questions?
VLVan Lant&
Fankhanel, LLP
-13-
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For Fiscal Year Ended Jup zio1- 2023
-14-
CITY OF HIGHLAND
Highland, California
Annual Comprehensive Financial Report
For the fiscal year ended June 30, 2023
27215 Base Line
Highland, California 92346
Phone: 909. 864. 6861
Fax: 909. 862. 3180
www. cityofhighland. org
Prepared by the Finance Department:
Chuck Dantuono
Director of Administrative Services/ City Treasurer
Leticia " Tish" Nava - Cruz
Assistant Director of Administrative Services
Michelle Gomez
Accountant
-15-
City of Highland
Annual Comprehensive Financial Report
Year Ended June 30, 2023
TABLE OF CONTENTS
INTRODUCTORY SECTION
Page
Letter of Transmittal 1 - 11
List of City Officials 12
Organizational Chart 13
FINANCIAL SECTION
Independent Auditor' s Report 15 - 17
Management' s Discussion & Analysis 18 - 27
Basic Financial Statements
Government - wide Financial Statements
Statement of Net Position 29
Statement of Activities 30
Fund Financial Statements:
Balance Sheet - Governmental Funds 31 — 32
Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position 34 Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds 35 — 36 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities 37 Statement of Net Position - Proprietary Funds 38
Statement of Revenues, Expenses and Changes in Net Position - Proprietary Funds 39 Statement of Cash Flows - Proprietary Funds 40
Statement of Net Position - Fiduciary Funds 41
Statement of Changes in Net Position - Fiduciary Funds 42 Notes to Financial Statements 43 - 70
Required Supplementary Information
Budgetary Comparison Schedule by Department - Budget and Actual:
General Fund 72
Budgetary Comparison Schedule - Budget and Actual:
Special Revenue Funds:
Grants 73
Major Grants 74
Schedule of Changes in Total OPEB Liability 75 - 76
Schedule of the City' s Proportionate Share of the Net Pension Liability 77 Schedule of Plan Contributions 78
Notes to Required Supplementary Information 79
Supplementary Information
Budgetary Comparison Schedules - Major Funds
Capital Improvements 81
Development Impact Fees Capital Projects Fund 82
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City of Highland
Annual Comprehensive Financial Report
Year Ended June 30, 2023
TABLE OF CONTENTS — Continued
Page
Supplementary Information — Continued
Nonmajor Governmental Funds:
Description of Nonmajor Funds 85 - 86
Combining Balance Sheet - Nonmajor Funds 87 - 89
Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Nonmajor Funds 91 - 93 Budgetary Comparison Schedule - Budget and Actual:
Measure I Special Revenue Fund 94
Traffic Safety Special Revenue Fund 95
Gas Tax Special Revenue Fund 96
Article 3 Special Revenue Fund 97
CDBG Special Revenue Fund 98
Developer Fees Special Revenue Fund 99
Landscape Maintenance District Special Revenue Fund 100 Street Light District Special Revenue Fund 101
Community Trails Special Revenue Fund 102
Parks Maintenance District Special Revenue Fund 103
AQMD Special Revenue Fund 104
COPS Special Revenue Fund 105
Street and Storm Drain Maintenance Special Revenue Fund 106 Justice Assistance Grant Special Revenue Fund 107
Paramedic Department Special Revenue Fund 108
Housing Authority Special Revenue Fund 109
General Capital Financing 110
Community Facilities District Capital Projects Fund 111 Description of Internal Service Funds 112
Combining Statement of Net Position - Internal Service Funds 113 Combining Statement of Revenues, Expenses and Changes in Net Position - Internal Service Funds 114 Combining Statement of Cash Flows - Internal Service Funds 115
STATISTICAL SECTION
Description of Statistical Section 117
Net Position by Component 118
Changes in Net Position 119
Fund Balances of Governmental Funds 120
Changes in Governmental Fund Balances 121
Assessed Value and Estimated Actual Value of Taxable Property by Major Type 122 Direct and Overlapping Property Tax Rates 123
Principal Property Tax Payers 124
Property Tax Levies and Collections 125
Ratios of Outstanding Debt by Type 126
Ratios of General Bonded Debt Outstanding 127
Overlapping Tax and Assessment Debt 128
Legal Debt Margin Information 129
Pledged Revenue Coverage 130
Demographic and Economic Statistics 131
Full-time City Employees by Department 132
Operating Indicators 133
Capital Asset Statistics 134
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INTRODUCTORY SECTION
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City of
RIGIILAND, x I
Inc. 1987
December 12, 2023
To the Honorable Mayor, Members of the City Council, and the Citizens of Highland:
State law requires that every general- purpose local government publish within six months of the close of each fiscal year a complete set of audited financial statements. This report is published to fulfill that requirement for the fiscal year ending June 30, 2023.
Management assumes full responsibility for the completeness and reliability of the information contained in this report, based upon a comprehensive framework of internal control that it has established for this purpose. Because the cost of internal control should not exceed anticipated benefits, the objective is to provide reasonable, rather than an absolute assurance that the financial statements are free of any material misstatements.
Van Lant & Fankhanel LLP, a firm of certified public accountants, have issued an unmodified (" clean") opinion on the City of Highland' s financial statements for the year ended June 30, 2023. The independent auditor' s report is in the front of the financial section of this report.
Management' s Discussion and Analysis ( MD& A) immediately follows the independent auditor' s report and provides a narrative introduction, overview, and analysis of the basic financial statements. Management' s Discussion and Analysis complements this letter of transmittal and should be read in conjunction with it.
Profile of the Government
The City of Highland was incorporated on November 24, 1987, and is located at the foothills of the San Bernardino Mountains in the heart of the Inland Empire. San Bernardino County along with Riverside County makes up the Inland Empire, one of the largest regions in the United States. Highland has a current population of 55, 984 people and is approximately 18 square miles. The City of Highland is empowered by statute to extend its corporate limits by annexation, which it has done from time to time. In October 2000, Highland completed annexation of 3, 200 acres in the City' s southeast area.
With this annexation, Highland increased its boundaries by approximately 33%. Included in this area is Mediterra. Mediterra Planned Development was approved by the City Council in 2016. Mediterra is a residential community comprised of 178 acres located along easterly stretch of Greenspot Road, north and west of the Santa Ana River, and south of the San Bernardino National Forest. The project allows establishment of a Mayor Mayor Pro Tern City Council City Council City Council City Manager Larry McCallon Penny Lilburn Jesse Chavez -Cordova Anaeli Solano John P. Timmer Joseph A. Hughes 27215 Base Line • Highland, CA 92346
Tel: 909. 864. 6861 • Fax: 909. 862. 3180 • www. cityofhighland. org co -19-
planned development consisting of low and medium density residential development of 316 residential units, and two ( 2) parks. The first 99 units have been constructed and made available in this beautiful new community. Further to the east within the annexed area, an assemblage of approximately 1, 658 acres was sold by the Orange County Flood Control District to the San Bernardino Valley Municipal Water District in 2022 for the purposes of water storage and recharge. San Bernardino Valley has engaged with a group of consultants specializing in urban planning, water supply infrastructure, architectural services, and nature -based building solutions to work with the community and develop a Master Plan for this property.
Highland is a general law city and operates under the council- manager form of government. The City Council consists of five members. The mayor and mayor pro tem are selected annually. As the legislative body for the City, the Council is responsible for adopting ordinances and resolutions, adopting the budget, setting fees, appointing committees, hiring the City Manager, providing policy direction to staff as well as various other duties. The City Manager is responsible for conducting the policies and direction of the Council along with overseeing the daily operations of the City. In November 2016, Highland went to districts. All five district seats were up in the November 8, 2016, election.
Districts 2 and 4 had elections in November 2018 & 2022 and Districts 1, 3 and 5 had elections in 2020 and are up again in November 2024.
The City Council also has an additional role as Board Members for the Successor Agency to the Redevelopment Agency (SA or SARDA), the Highland Public Financing Authority HPFA) and the Highland Housing Authority ( HA). As SARDA Board Members, they direct all the activity within the project area of the former Redevelopment Agency, as the former RDA is dissolved. The HPFA did not have any activity during the year. As Board members of the Housing Authority, they direct housing activities that used to be overseen by the former RDA Board and the Low and Moderate Income Housing Fund.
The City of Highland provides a full range of services. These services include, but are not limited to police protection, fire suppression, paramedic services, animal control and licensing, the construction and maintenance of streets and infrastructure, planning and zoning, building and safety, engineering and inspection, code enforcement, business licensing and general administration. Other services that are within the City boundaries are provided by: San Bernardino County, San Bernardino Valley Water Conservation, San Bernardino Unified School District, Redlands Unified School District, The YMCA of the East Valley, American Medical Response, and East Valley Water District.
The biennial budget serves as the foundation for the City' s financial planning and control.
As part of each budget year, goals and objectives of the City Council are incorporated into departmental goals and objectives for staff. This process is referred to as the Work Program. The main purpose of the Work Program is to identify goals, programs, and projects to be completed. The Work Program is then used when preparing the budget so these projects can be funded. Some of the major programs needed to meet citizen' s needs during this upcoming two-year Work Program ( 2023-2024) period are: Replace command post vehicle; Purchase of a fire training structure; Purchase of industrial 2 -20-
generators for Fire St. No. 1 & 2; Complete construction of City Creek/ Alabama Street bikeway project; Complete environmental and initiate design of Orange Street bridge over Plunge Creek overflow; Implement of the project approval & environmental documents phase of Victoria interchange project; Implement of the project approval & environmental documents phase of the 5` Street interchange project; Airport gateway specific plan; Annex southeast corner of Victoria & 5th Street.
The Council is required to hold public hearings on the proposed budget and to adopt a final budget by no later than June 30, the close of the City' s fiscal year. The appropriated budget is prepared by fund and department. The City Manager may approve transfers of appropriations within a department. However, transfers of appropriations between departments require the special approval of the City Council. Budget -to -actual comparisons are provided in this report for each individual governmental fund for which an appropriated annual budget has been adopted. For the General Fund and major special revenue funds, this comparison is presented as part of the required supplementary information in the accompanying financial statements. For governmental funds that have appropriated annual budgets, other than the General Fund, major special revenue funds, and major capital project funds, this comparison is presented in the supplementary section of the accompanying financial statements.
In addition, the City maintains budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions embodied in the annual appropriated budget approved by the City's governing body. Annual budgets are adopted for the General Fund, special revenue funds, capital projects funds, and internal service funds. A midyear budget review process ( usually by the City Manager and Director of Administrative Services) is conducted to evaluate where the City stands at half year. A five-year financial plan is adopted for capital projects in addition to the annual appropriated budgets. Every year the Capital Improvement Plan ( CIP) is updated and changed if needed. The level of budgetary control ( the level at which expenditures cannot legally exceed the appropriated amount) is established by departments within an individual department. It is the department head' s responsibility that expenditures do not exceed the amounts approved by the City Council. The City also maintains an encumbrance accounting system as one technique of accomplishing budgetary control.
Although encumbered amounts do lapse at year- end, they can be re -appropriated as part of the following year' s budget.
The budget is prepared on the modified accrual basis of accounting. This means that revenues are recognized in the period in which they become available and measurable, and expenditures are recognized at the time a liability is incurred. The General Fund, special revenue funds, capital projects funds, internal service funds, Housing Authority Funds and Successor Agency Funds are all subject to appropriations.
Local Economy
Over the last several years, Highland has continued to see General Fund revenue sources increase. Property taxes ( not including the additional amounts from the former -21-
RDA) increased as did the vehicle license fees -property tax line item. These are the two largest revenues in the general fund. Sales & use tax continued to increase as it has over the last several years. Other revenues such as charges for services, extraction tax, transient occupancy tax, and franchise fees increased as well. With expenditures increasing at a higher rate than revenues over the last few years, it was the efficient and careful watch of these expenditures that made it possible for the General Fund to be balanced in FY 2022/ 2023. The effects of COVID- 19 on the city' s finances are discussed below under Relevant Financial Policies.
In adopting the 2023- 2025 biennial budget, the City, as in prior years, had to take into consideration that contracts with the San Bernardino County Sheriff' s Department and Cal -Fire, were continuing to increase. For fiscal year 2022/ 2023, the Sheriff Department contract increased by 4. 88% and the Cal -Fire contract increased by 5. 00%. The Cal -Fire increase of 5. 00% includes the addition of a full- time ( 100%) Battalion Chief position in FY 2021/ 2022 that was partially ( 50%) added in FY 2020/ 2021. As a result of these increases, budgeted property taxes in both the General Fund and Fire Department Fund which are combined in this financial report but budgeted separately) for FY 2021/ 2022 and FY 2022/ 2023, were budgeted at a higher amount than was received in FY 2020/ 2021. Increases were also given to revenues line items sales tax and property tax - VLF to help offset these increases.
Highland has been able to maintain a balanced General Fund budget without layoffs, pay reductions, furloughs, or a reduction in services. Highland is mainly a residential community and as a result, the City' s highest revenue source remains to be property taxes. However, the increase in sales tax over the last five years has been a welcome surprise. The City has a light industrial and manufacturing area in town with many small retail shops and three large plazas. These plazas supply the City with jobs and sales tax revenues. This light manufacturing and industrial base add to a stable unemployment rate in Highland.
For the future, there are several projects that continue to hold economic development potential for the community. Primarily, a commercial development located on Greenspot Road, east of State Route 210 ( SR- 210), referred to as the " Golden Triangle." Starting in 2007, the City has spent $ 13M on improving Greenspot Road to help contribute to future economic growth in this area. The investment in this area resulted in the following stores/restaurants opening within the past few years on the south side of Greenspot Road between SR-210 and Boulder Avenue: Lowe' s, Staples, In- N- Out, Esporta fitness club, Wing Stop, Jersey Mikes, Jamba Juice, Trendsetter Salon & Day Spa, Mountain Mikes Pizza, and 7- Eleven opened in this area. More recent approvals in this area include a 120, 000 square foot "Extra Space" self -storage facility, and a drive -through " Quick Quack" car wash.
Regarding the residential side of the " Golden Triangle," on September 22, 2020, the Highland City Council approved a 200- unit townhome style apartment project, San Carlo I, at the northwest corner of Greenspot Road and Webster Street. The project consists of 40 residential buildings, a community recreation room, pool, barbeque area, tot lot and 4 -22-
open space. The units range from 915 and 1, 430 square feet and offer garage parking.
The project comprises twenty acres of the 105- acre project known as the master -planned, mixed -use project " Greenspot Village & Marketplace Specific Plan." It is currently under construction and expected to be available to tenants in early 2024. In 2023, the developer received approval from the City Council to expand the San Carlo I and construct an additional 272 units to the north. San Carlo II will be similar in size and massing of the first phase and will have its own access and recreational amenities.
An additional 746 multi -family units were approved in the Specific Plan by the City Council in 2021 and 2022 by TREH Development and Alliance Residential Company. These two projects have high level amenities, upscale architecture, multiple club houses, outdoor recreation, pools, trails, and gathering areas. In conjunction with the residential development, an additional 78, 000 square feet of retail shops will be added at the northeast corner of Greenspot Road and State Route 210.
A true highlight of 2023 was the City Council' s approval of a Costco Wholesale warehouse store in the heart of the Specific Plan. The store will include approximately 161, 000 square feet of retail and grocery shopping, an Optical Center, Pharmacy, Tire Center and Vehicle Fueling Station. Groundbreaking for the new store is anticipated in 2024.
Outside the Specific Plan, three residential projects were actively under construction in FY 2022/ 2023. An 18- unit single family development, " Monte Vista", was constructed near the intersection of Victoria Avenue and Pacific Street. This traditional single family style development will include several Accessory Dwelling Units ( ADUs) with the primary residents to further affordable housing in the City. Secondly, Mastercraft homebuilders began grading and site improvements for 42 homes on the north side of Base Line west of Weaver Street. This small -lot single family subdivision will create a new neighborhood park, offering a tot lot, open play area, barbecues, shaded picnic area and walking trails open to the public. The third development, by Beazer Homes, completed their first phase of a 54- unit large lot single family subdivision. Beazer' s " Messina" tract will complete a highly -desired infill development on the north side of Santa Ana Canyon Road, west of Alta Vista with 360 degree views of the San Bernardino Mountains and Santa Ana Riverbed. A fourth project, not yet under construction, was approved by the City Council in October 2023. This proposal, titled " Halcyon" apartments, will include 220 units housed in the City' s first 4- story multi -family project. It will have a modern design and amenities including clubhouse, pool, two ( 2) tot lots, gathering spaces, dog run, and gymnasium.
The Town Center on Base Line west of SR- 210 is home to Smart N Final Extra. Several years ago, CVS Pharmacy, Baker's and Family Dollar also opened in this area. Coming soon in this area will be The Habit Burger Grill & Tractor Supply Company. Opening four years ago on Base Line just off SR-210 was Jack in the Box and Panda Express. Round Table Clubhouse & Mi Cocina on Highland Avenue near SR- 330 gives residents additional sit- down restaurants in the city as does the recently opened Bear Springs Bistro Lounge in the newly renovated Bear Springs Hotel ( formerly Hampton Inn). -23-
Industrial development applications have been very active in FY 2022/ 2023 at locations throughout the City, north of 3rd Street and east of Tippecanoe. Eight ( 8) distribution facilities ranging in size from 45, 000 to 300, 000 square feet have been approved during this time. One ( 1) is nearing completion and three others have begun site preparations.
One ( 1) contractor' s office and yard was completed and opened for business and a second is nearing completion on Meine' s Street. A new contractor' s equipment rental yard was approved on 5th Street, west of Palm Avenue. It is anticipated to begin construction by the end of 2023 as is a new Vehicle Fueling Station at the northeast corner of Palm Avenue and Fifth Street.
Long-term Financial Planning
When the City incorporated in 1987, the Local Agency Formation Commission' s ( LAFCO) analysis stated, " The proposed City of Highland does not appear financially feasible." In addition, the Christensen & Wallace Incorporation feasibility study stated, " The preceding analysis .... of the community of Highland leads to the conclusion that with the current economic base, incorporation is best at marginal."
Today, Highland continues to be a fiscally healthy city. In fact, in a recent study completed by the California State Auditor for FY 2020- 2021, Highland ranked 326 out of 430 cities in terms of high risk -the higher number a city is ranked, the lower risk it has. This means there are only 104 cities in the State that were ranked at a lower risk than Highland.
Highland was given the lowest risk ranking possible " low overall risk." This was accomplished by being extremely conservative in expenditures over the last thirty-six years. While many cities rely on sales tax as a primary revenue source, Highland has relied on the vehicle license fees and property tax as the major revenue sources.
Highland' s sales tax earning potential was reduced in 1987 when the City of San Bernardino annexed Highland' s potential sales tax areas prior to Highland' s incorporation.
As part of the long- term financial planning process, Highland continues to work on developing marketing plans on Base Line, Greenspot Road and Fifth Street, the major thoroughfares through the city. With SR- 210 running through the center of the City and having Base Line, Greenspot Road and Fifth Street intersecting SR-210, the development of these corridors is vital to the increase of a sales tax base in Highland.
Recently, the San Bernardino County Transportation Authority (SBCTA), in cooperation with the California Department of Transportation ( DOT), widened SR- 210 from Sterling Avenue to San Bernardino Avenue in the cities of San Bernardino, Highland and Redlands, as well as an unincorporated portion of San Bernardino County. The project widened this segment of SR- 210 with one mixed flow lane in each direction. This third lane was added within the existing SR- 210 median. This project also included pavement rehabilitation that replaced concrete slabs between Highland Avenue and 5th Street and new concrete pavement between 5th Street and Lugonia Avenue. Construction was completed in April 2023 with a total estimated cost of construction at $ 167 million. t-9
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In addition to the SR- 210 widening and pavement rehabilitation, the City partnered with San Bernardino County Transportation Authority, and California Department of Transportation to improve the Base Line Interchange. Specifically, the project widened Base Line from Buckeye Street to Seine Avenue, widened three of the four existing SR210 interchange ramps, providing overpass aesthetics, and replacing landscape. Much of the work occurred within the existing Caltrans and City of Highland public right of way and temporary construction easements; however, right of way was needed along Base Line to accommodate the roadway widening. The purpose of the project was to reduce congestion and improve operational efficiency throughout the Base Line corridor at the SR- 210 interchange. The estimated total cost is $ 35 million. The City' s share of the project cost is $ 14. 9M.
The key goals continue to be to maintain a sound fiscal base, ensure proper public facilities and infrastructure for current and future generations, assure proper level of public safety and health for the community, enhance the image and identity of the City, and insure a high level of human resources and relations for staff, commissions, and citizens.
As demonstrated by the statements and schedules included in this report, the City continues to meet its responsibility for sound financial management. Since the City incorporated, a commitment was made to a pay- as- you- go philosophy. The City' s General Fund has no bonded debt and Highland' s other funds can use reserves ( cash saved over several years) to pay for many of the capital projects rather than placing a debt on future generations. The City has also obtained grants at the state and federal levels for the capital projects as well, therefore enabling local tax dollars to go further.
The City also continues to be highly successful at working with our neighboring agencies County of San Bernardino, City of San Bernardino, City of Redlands, Inland Valley Development Agency, East Valley Water District, San Bernardino County Transportation Agency & San Manuel Band of Mission Indians) on projects that benefit all these agencies listed above which in turn benefit the citizens of Highland.
Relevant Financial Policies
Prior to the passage in November 2004 of Proposition 1A, which protects local government revenues from State raids, the State historically took funds away from local governments without paying them back. This was accomplished through what the State calls the ERAF ( Educational Revenue Augmentation Fund) shift. Through the ERAF shift, the State takes property tax dollars from local governments and " shifts" them to education to fulfill their obligation of school funding. In short, the State balanced their budget by taking funds from local governments.
Before Proposition 1A passed, the City of Highland annually paid since 1992 approximately $ 301, 433 into the State' s ERAF fund. Although Proposition 1A was approved by the voters, the cities will continue to pay these funds taken by the State.
For fiscal years 2004/ 2005 & 2005/ 2006, the State enacted ERAF III, which essentially doubled Highland' s current amount paid to the ERAF fund. For these two fiscal years, FA
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the State took an additional $ 302, 000 each year and placed it in the ERAF fund. These amounts will not be paid back, but Proposition 1A ensured that if funds are ever taken again, they must be repaid. However, as stated earlier, the $ 301, 433 taken as part of the original ERAF will still be taken annually by the State and never paid back.
An additional part of ERAF III was the RDA portion. The effect on the Highland RDA for fiscal years 2004/ 2005 & 2005/ 2006 was $ 242, 800, for each fiscal year.
In FY 2008/ 2009, the State tried to take $ 654, 507 from the Highland RDA. With help from the California Redevelopment Association ( CRA), the State was sued and lost. However, for FY 2009/ 2010 & 2010/ 2011, the State approved SERAF ( Supplemental Educational Revenue Augmentation Fund), an additional one- time taking from redevelopment agencies of $ 1. 7B in 2009/ 2010 and $. 35B in FY 2010/ 2011 for a total of $2. 05B over two years. Once again, the redevelopment agencies sued the State, but this time lost. The amount taken from the Highland RDA in FY 2009/ 2010 was $ 3, 182, 076. The amount taken in FY 2010/ 2011 was $ 654, 507.
For fiscal years 2011/ 2012 and beyond, the State passed AB 1X 26 which eliminated redevelopment agencies. However, the State then passed AB 1X 27 which included the payment of a ransom if a community wanted to keep its redevelopment agency. Basically, the State would eliminate a redevelopment agency and take all its assets ( land, cash, etc.) if the City did not elect to pay this ransom. These bills included language that the ransom would have to be paid by the City and reimbursed by the agency. This was yet another attempt by the State to steal money from local governments to balance their budgets. Highland' s share of this extortion was estimated to be $ 2, 731, 486 in FY 2011/ 2012 and an annual payment thereafter of approximately $655,000. The CRA once again sued the State and the State Supreme Court held in favor of the State for AB 1X 26, but not on AB 1X 27. This meant that over four hundred redevelopment agencies throughout the State would be dissolved and have been. Taken from Highland was the best economic tool to help jobs and businesses grow in our community. The funds taken from Highland would be used to offset the State' s responsibilities to the local taxing agencies, including schools. The State' s taking of local funds as a temporary bandage to solve their annual budget problems was not a long- term solution and will continue to have long lasting effects on local governments. Today, the State has a surplus of $ 75 billion.
Since the dissolution of the former RDA, Highland has rebounded. The City worked diligently with the Department of Finance ( DOF) in getting repaid $ 1. 9M in outstanding loans. The repayment of these loans was approved; however, they will be repaid over several years. The two loans of $ 1. 3M and $ 600, 000 were loaned to the RDA in 1997 and 1998, in good faith. It was the full intention of the City for these loans to be repaid someday. In January of 2016, the DOF approved the transfer of the balance of the remaining RDA bonds from the Successor Agency to the City and Housing Authority. The bonds for capital projects were transferred to the City and the housing related bonds were transferred to the Housing Authority. However, the debt for these bond issues remains with the Successor Agency. In July 2018, the Successor Agency was notified by the DOF H.
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that the Last & Final ROPS was approved. The Last & Final ROPS is a payment schedule that runs through FY 2037/ 2038 that has all the expenditures for the Successor Agency.
Included in this schedule are administration, debt service payments and re -payment of the City loans.
In December 2021, the last payment due to the City on the $ 600, 000 loan was received and this loan is now paid in full. The last loan amount of $1, 300, 000 will be fully repaid in FY 2026/ 2027.
Six years ago, the State passed SB 1, The Road Repair and Accountability Act of 2017, which increased Gas Tax revenues. For fiscal year 2022/ 2023, this brought in an additional $ 1. 1 M in revenues. It is estimated that this new tax will generate an additional 1 M in FY 2023/ 2024. These funds must be used for local street maintenance and rehabilitation needs.
Financial Impacts of COVID- 19
The effects of COVID- 19 on Highland are difficult to measure primarily because we are not done with this pandemic. Through the CARES Act grants from the federal government Department of Justice), Highland has been able to purchase PPE ( Personal Protective Equipment) for staff and purchase laptop computers and necessary software to meet virtually with citizens and consultants. We have also been able to aid local businesses who have been adversely affected. Highland was able to offer two hundred ( 200)-$ 2, 500 grants to small businesses through funds received via the CARES Act.
In addition to the CARES Act, on March 11, 2021, The American Rescue Plan Act (ARPA) was signed into law and established the Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Funds, which together make up the Coronavirus State and Local Fiscal Recovery Funds (SLFRF). This program is intended to provide support to State, territorial, local, and Tribal governments in responding to the economic and public health impacts of COVID- 19 and to contain impacts on communities, residents, and businesses.
The SLFRF funding through ARPA provides a total of $ 350B for economic relief.
Highland' s portion of this is two installments of $ 7,447, 553. 50. We have now received both installments and approval from the City Council on how to spend these funds. They are as follows: Prevention/ Mitigation in Congregate Settings ( Ventilation), Personal Protective Equipment ( PPE), Communications/ Enforcement ( Legal Services), Payroll Cost for Safety Staff Responding to Public Health Emergency ( Public Safety), Household Mortgage Assistance, Small Business Economic Assistance, Provisions of Government Services ( Cybersecurity) & various Public Works projects.
It is still too soon to weigh the total effects of COVID- 19 on Highland' s finances. Property tax ( general fund & fire department fund), property tax-vlf, gas tax and interest income revenues in all funds were all down in FY 2021/ 2022 compared to the budgeted amounts.
However, due to meticulous efforts on the expenditure side and receiving grant funding, -27-
we were able to have positive net income in the general fund in FY 2021/ 2022 & FY 2022/ 2023.
Awards and Acknowledgments
The Government Finance Officers Association ( GFOA) of the United States and Canada awarded the Distinguished Budget Presentation Award to the City for the fiscal years of 2023- 2025. This budget award is the highest form of recognition a City can receive in governmental budgeting. The City has received this award from GFOA every year since 1989- 1990. Also, the City received the California Society of Municipal Finance Officers CSMFO) award for Excellence in Operational Budgeting for fiscal years 2023- 2025. The City has received this award from CSMFO every year since first applying for it in FY 1991 / 1992. The City will apply for these same awards for the 2025- 2027 biennial budget.
Both awards are for two years, and recipients must meet very strict criteria. The budget document must serve as a policy document, an operation guide, a financial plan, and a communications device; therefore, it is a significant City achievement.
The GFOA also awarded a Certificate of Achievement for Excellence in Financial Reporting to the City for the fiscal year ended June 30, 2021, for its annual financial report.
This award is the highest form of recognition for excellence in state and local government financial reporting. This was the thirty- second consecutive year that the City has received such recognition. Many years ago, the CSMFO ruled that if an organization applies for the GFOA ( national) award, it would not be eligible for the CSMFO ( state) award.
Therefore, last year, the City did not apply for the CSMFO Outstanding Financial Reporting award for June 30, 2022. The City had received this award every year since first applying for it in FY 1990/ 1991. The City can only apply for the GFOA Certificate of Achievement award.
To be awarded a Certificate of Achievement, the City must publish an easily readable and efficiently organized annual financial report, whose contents conform to program standards. This report must satisfy both generally accepted accounting principles and applicable legal requirements. This achievement is valid for a period of one year only. I believe the current report continues to conform to the Certificate of Achievement program requirements and I am submitting it to the GFOA.
I would like to thank Finance/ Personnel Subcommittee members Mayor Larry McCallon and Councilmember John Timmer for their direction in the preparation of this report. I would also like to thank the entire City Council for fulfilling their continued responsibility as stewards of Highland' s finances. Highland' s fiscal health would not be where it is without this.
In addition, I would like to thank Assistant Director of Administrative Services, Leticia Tish" Nava -Cruz and Accountant, Michelle Gomez for their help in preparing this report and for their hard work during the audit. Each year, their contributions to preparing this report and conducting the audit significantly increase, even more so this last year. They 10 -28-
continue to show an incredible work ethic and their diligence, and teamwork continues to be very much appreciated.
In conclusion, I would like to thank City Manager, Joe Hughes. Through the years, Joe has always demonstrated high standards of financial management, leadership, and integrity which has always been and remains critical to Highland' s fiscal health.
Respectfully submitted,
Chuck Dantuono
Director of Administrative
Services/ City Treasurer
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CITY OF HIGHLAND
Annual Comprehensive Financial Report
Listing of Officials
June 30, 2023
Elected Officials
Mayor Larry McCallon
Mayor Pro Tern Penny Lilburn
Council member Jesse Chavez -
Cordova
Council member Anaeli Solano
Council member John Timmer
Finance/ Personnel Subcommittee
Committee member Larry McCallon
Committee member John Timmer
Management
City Manager Joseph Hughes
Assistant Public Works Director Matt Bennett
Director of Administrative Services/ City Treasurer Chuck Dantuono City Clerk Betty Hughes
Administrative Services Manager Shawn Kasner
Community Development Director Lawrence Mainez
Public Services Manager Melissa Morgan
Assistant Director of Administrative Services Tish Nava -Cruz Public Works Manager Jim Richardson
Assistant Community Development Director Kim Stater
Building Official Matt Wirz
Public Works Director/ City Engineer Carlos Zamano
Police Chief ( Captain) Casey Jiles
Lieutenant Phill Dupper
Fire Chief ( Battalion Chief) Liz Brown
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CITY OF HIGHLAND
Annual Comprehensive Financial Report
Organizational Chart
June 30, 2023
CITIZENS OF HIGHLAND
MAYOR & CITY COUNCIL I
COMMUNITY TRAILS COMMITTEE
and HISTORIC & " RAL
CITY MANAGER
PRESERVATION BOARD
PLANNING
COMMISSION
SUCCESSOR AGENCY to the
REDEVELOPMENT AGENCY & the
HOUSING AUTHORITY
CITY TREASURER I I CITY ATTORNEY
COMMUNITY PUBLIC SAFETY PUBLIC WORKS ADMINISTRATIVE SERVICES
DEVELOPMENT
CITY CLERK
ACCOUNTING & FIN
REPORTING AUDIT PLANNING POLICE FIRE ENGINEERING
ECONOMIC
DEVELOPMENT
PATROL SUPPRESSION HUMAN RESOURCES BUDGETING DEVELOPMENT REVIEW
BUILDING & SAFETY CAPITAL PROJECTS CRIMINAL
INVESTIGATION
INSPECTION RISK MANAGEMENT PURCHASING
GRANTS
CODE
ENFORCEMENT
SUPPORT SERVICES PARAMEDIC SERVICES FEE ANALYSIS PAYROLL
MAINTENANCE &
OPERATIONS TRAILS NARCOTICSNICE FIRE MARSHAL
INFORMATION
TECHNOLOGY
LICENSING ( ANIMAL &
BUSINESS
ANIMAL CONTROL VOLUNTEER SERVICES VOLUNTEER SERVICES STREETLIGHTS
DISASTER
PREPAREDNESS
GRAFFITI
REDEVELOPMENT ABATEMENT
WATER QUALITY
HOUSING
PROGRAMS
SOLID WASTE
MANAGEMENT
VOLUNTEER
Qdizen Committees are appointed by the City Council for the in- depth study of specific projects SERVICES -31- 13
FINANCIAL SECTION
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VLFVan Lant&
Fankhaiinel, LLP
Certified Pubc Accountants '
Independent Auditor' s Report
The Honorable City Council
City of Highland, California
Report on the Financial Statements
Opinions
We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Highland ( City), as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as listed in the table of contents.
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the City of Highland, as of June 30, 2023, and the respective changes in financial position, and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America.
Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to error or fraud.
In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City' s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter.
Van Lant & Fankhanel, LLP
M70 Technology Drive. Suite 105 A
Murrieta. CA 92563
909 856, 6879
15 -33-
Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor' s report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards and Government Auditing Standards will always detect a material misstatement when it exists.
The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.
In performing an audit in accordance with generally accepted auditing standards and Government Auditing Standards, we:
Exercise professional judgment and maintain professional skepticism throughout the audit.
Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, no such opinion is expressed.
Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements.
Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City' s ability to continue as a going concern for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control -related matters that we identified during the audit.
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management' s discussion and analysis, budgetary schedules and pension and OPEB schedules, as listed in the table of contents, be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management' s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
16 -34-
Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City' s basic financial statements. The accompanying combining statements and budget schedules, as listed in the table of contents, are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining statements, as listed in the table of contents, are fairly stated, in all material respects, in relation to the basic financial statements as a whole.
Other Information
Management is responsible for the other information included in the annual report. The other information comprises the introductory and statistical sections but does not include the basic financial statements and our auditor' s report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon.
In connection with our audit of the basic financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report.
Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued a report dated December 1, 2023, on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City' s internal control over financial reporting and compliance.
December 1, 2023
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MANAGEMENT' S DISCUSSION AND ANALYSIS
The following discussion and analysis of the financial performance of the City of Highland provides an overview of the City' s financial activities for the fiscal year ended June 30, 2023. Please read it in conjunction with the transmittal letter and financial statements identified in the accompanying table of contents.
Using the Accompanying Financial Statements
This annual report consists of a series of financial statements. The Statement of Net Position and the Statement of Activities provide information about the activities of the City as a whole and present a longer -term view of the City' s finances. Also included in the accompanying report are fund financial statements. For governmental activities, the fund financial statements tell how these services were financed in the short term as well as what remains for future spending. Fund financial statements also report the City' s operations in more detail than the government - wide statements by providing information about the City' s most significant funds. The remaining statements provide financial information about activities for which the City acts solely as a trustee or agent for the benefit of those outside of the government.
OVERVIEW OF THE FINANCIAL STATEMENTS
The annual report consists of four parts — management' s discussion and analysis ( this section), the basic financial statements, required supplementary information, and an optional section that presents combining statements for nonmajor governmental funds and internal service funds. The basic financial statements include two kinds of statements that present different views of the City:
The first two statements are government -wide financial statements that provide both longterm and short-term information about the City' s overall financial status.
The remaining statements are fund financial statements that focus on individual parts of the city government, reporting the City' s operations in more detail than the government -wide statements.
The governmental funds statements tell how general government uses services like public safety were financed in the short term as well as what remains for future spending.
Proprietary fund statements offer short- and long- term financial information about the activities the government operates like businesses, such as the water and sewer system.
Fiduciary fund statements provide information about the fiduciary relationships — like the custodial funds ( formerly referred to as agency funds) of the City — in which the city acts solely as agent or trustee for the benefit of others, to whom the resources in question belong.
The financial statements also include notes that explain some of the information in the financial statements and provide more detailed data. The statements are followed by a section of required supplementary information that provides additional financial and budgetary information. 18 -36-
Figure A- 1 summarizes the major features of the City' s financial statements, including the portion of the city government they cover and the types of information they contain.
The remainder of this overview section of management' s discussion and analysis explains the structure and contents of each of the statements.
Figure A- 1
Major Features of the City' s Government -wide and Fund Financial Statements Fund Statements
Government - wide
Statements Governmental Funds Proprietary Funds Fiduciary Funds Scope Entire City government The activities of the City Activities the City Instances in which the except fiduciary funds) that are not proprietary operates similar to City is the trustee or and the City' s or fiduciary private businesses agent for someone component units else' s resources
Required financial Statement of net Balance sheet Statement of net Statement of statements position Statement of position fiduciary net Statement of revenues, Statement of position
activities expenditures, and revenues, Statement of
changes in fund expenditures, and changes in
balances changes in net fiduciary net
position position
Statement of cash
flows
Accounting basis and Accrual accounting and
measurement focus economic resources
focus
Type of asset/ liability All assets and
information liabilities, both financial
and capital, and shortterm and long- term
Modified accrual
accounting and current
financial resources
focus
Accrual accounting and
economic resources
focus
Only assets expected All assets and liabilities,
to be used up and both financial and
liabilities that come due capital, and short- term
during the year or soon and long- term
thereafter; no capital
assets or long- term
debt included
Accrual accounting and
economic resources
focus
All assets and
liabilities, both shortterm and long- term; the
City' s fiduciary funds
do not currently contain
capital assets.
Type of inflow/ outflow All revenues and Revenues for which All revenues and All revenues and information expenditures during cash is received during expenditures during the expenditures during year, regardless of or soon after the end of year, regardless of year, regardless of when cash is received the year; expenditures when cash is received when cash is received or paid when goods or services or paid or paid.
have been received
and payment is due
during the year or soon
thereafter
Reporting the City as a Whole
The accompanying government - wide financial statements include two statements that present financial data for the city as a whole. One of the most important questions asked about the City' s 19 -37-
finances is, " Is the City as a whole better off or worse off as a result of the year' s activities?" The Statement of Net Position and the Statement of Activities report information about the City as a whole and about its activities in a way that helps answer this question. These statements include all assets and liabilities using the accrual basis of accounting, which is similar to the accounting used by most private -sector companies. All the current year' s revenues and expenditures are considered regardless of when cash is received or paid.
These two statements report on the City' s net position and changes in them. You can think of the City' s net position — the difference between assets & deferred outflows of resources and liabilities deferred inflows of resources — as one way to measure the City' s financial health, or financial position. Overtime, increases and decreases in the City' s net position are one indicator of whether its financial health is improving or deteriorating. You will need to consider other nonfinancial factors, however, such as changes in the City' s property tax base, sales tax base and the condition of the City' s roads, to assess the overall health of the city.
The Statement of Net Position and the Statement of Activities:
Governmental activities — Most of the City' s basic services are reported here such as general government, community development, public safety, and highways & streets. Sales taxes, property taxes, state subventions, charges for services and other revenues finance most of these activities.
Reporting the City' s Most Significant Funds
The fund financial statements provide detailed information about the City' s most significant funds — not the City as a whole. Some funds are required to be established by state law or by bond covenants. However, the City Council establishes many other funds to help it control and manage money for particular purposes or to show that it is meeting administrative responsibilities for using certain taxes, grants, or other money (like grants received). The City' s two kinds of funds governmental and proprietary— use different accounting approaches.
Governmental funds — Most of the City' s basic services are reported in governmental funds, which focus on how money flows into and out of those funds and the balances left at year end that are available for spending. These funds are reported using an accounting method called modified accrual accounting, which measures cash and all other current financial assets that can readily be converted to cash. The governmental fund statements provide a detailed shortterm view of the City' s general government operations and the basic services it provides.
Governmental fund information helps you determine whether there are more or fewer financial resources that can be spent in the near future to finance the City' s programs. We describe the relationship or differences between governmental activities ( reported in the Statement of Net Position and the Statement of Activities) and governmental funds in reconciliation at the bottom of the fund financial statements.
Proprietary funds — When the City charges customers for the services it provides — whether to outside customers or to other units of the City — these services are reported in proprietary funds. Proprietary funds are reported in the same way that all activities are reported in the Statement of Net Position and the Statement of Activities. The City does not have any enterprise funds ( a component of proprietary funds). Enterprise funds are the same as the business -type activities and would be reported in the government -wide statements but would provide more detail and additional information, such as cash flows, for proprietary funds. The City does use internal service funds ( the other component of proprietary funds) to report activities that provide supplies and services for the City' s other programs and activities. 20 -38-
A summary of the government - wide statement of activities follows:
Changes in Net Position
June 30, 2023
Governmental Activities
Program Revenues:
Charges for services
Operating contributions & grants
Capital contributions & grants
Total Program Revenues
General Revenues:
Property taxes
Sales & use tax
Transient occupancy tax
Franchise fees
Business license tax
Other
Gain on Sale of Capital Asset
Investment income
Miscellaneous
Total General Revenues
Total Revenues
Expenses:
General government
Highways & streets
Public safety
Community development
Total Expenses
Changes in net position
Restatement of capital assets
Change in net position
Beginning net position
Ending net position
2023 2022
7, 772, 261 $ 5, 104, 974
3, 956, 124 2, 811, 500
9, 547, 768 12, 935, 771
21, 276, 153 20, 852, 245
16, 627, 854 15, 406, 948
4, 057, 069 4, 017, 078
265, 074 268, 259
2, 091, 919 1, 930, 701
546, 140 446, 810
58, 359 63,608
570, 764 22, 924)
167, 045 140, 273
24, 384, 224 22, 250, 753
45, 660, 377 43, 102, 998
2, 415, 060 2, 329, 674
13, 683, 221 15, 510, 734
19, 982, 109 18, 165, 480
4, 022, 217 4, 845, 025
40, 102, 607 40, 850, 913
5, 557, 770 2, 252, 085
5, 557, 770 2, 252, 085
289, 541, 726 287, 289, 641
295, 099, 496 $ 289, 541, 726
The increase or decrease in net position can provide an indication as to whether the overall financial position of the city improved or deteriorated during the year. The net position of the City' s governmental activities increased by 1. 9% ($ 295. 1 M compared to $ 289. 5M). The net position 22 -39-
financial position) of the City changed as a result of the revenue and expense fluctuations described below.
The increase in total program revenues above is due in part to the increase in charges for services and property taxes. The award of grants, whether operating or capital, will fluctuate from year to year. Depending on what year they are received will have an impact on program revenues.
General revenues increased overall in 2022/ 2023. The increase in sales tax is due to adding more commercial businesses during the year and more point -of -sale businesses such as Amazon.
Other revenues such as franchise fees, investment income and miscellaneous revenues either increased or decreased marginally.
Expenditures in Public Works decreased because of decreased capital activity. Expenditures in Highways & Streets may vary year to year depending on availability of grant funds and funds on hand such as the Measure I fund, Development Impact Fee fund and the Capital Improvements fund. Public Safety expenditures increased primarily due to the increase in expenditures for the Sheriff' s Department for police services and Cal -Fire for fire suppression and paramedic services.
The change in net position before applying restated items is a result of the situations discussed above.
For the reasons stated above, the City' s net position increased by $ 5. 6M ($ 289. 5M to $ 295. 1 M).
Revenues & Expenses by Source
Governmental Activities
2023 2022
Revenues By Source
Charges for services 7, 772, 261 17. 0% $ 5, 104, 974 11. 8% Operating contributions & grants 3, 956, 124 8. 7% 2, 811, 500 6. 5% Capital contributions & grants 9, 547, 768 20. 9% 12, 935, 771 30. 0% Property taxes 16, 627, 854 36. 4% 15, 406, 948 35. 7%
Sales & use tax 4, 057, 069 8. 9% 4, 017, 078 9. 3%
Transient occupancy tax 265, 074 0. 6% 268, 259 0. 6%
Franchise fees 2, 091, 919 4. 6% 1, 930, 701 4. 5%
Business license tax 546, 140 1. 2% 446, 810 1. 0%
Other 58, 359 0. 1 % 63, 608 0. 1 %
Gain on Sale of Capital Asset 0. 0% 0. 0%
Investment income 570, 764 1. 3% 22, 924) 0. 1%
Miscellaneous 167, 045 0. 4% 140, 273 0. 3%
Total Revenues 45,660, 377 100. 0% $ 43, 102, 998 100. 0% Expenses By Source
General government 2, 415, 060 6. 0% 2, 329, 674 5. 7%
Highways & streets 13, 683, 221 34. 1% 15, 510, 734 38. 0% Public safety 19, 982, 109 49. 8% 18, 165, 480 44. 5%
Community development 4, 022, 217 10. 0% 4, 845, 025 11. 9% Total Expenses 40, 102, 607 100. 0% $ 40, 850, 913 100. 0% 23 -40-
Reporting the City' s Fiduciary Responsibilities
The City is an agent for certain assets held for, and under the control of, other organizations and individuals. All the City' s fiduciary activities are reported in a separate Statement of Fiduciary Assets. We exclude these activities from the City' s other financial statements because the City cannot use these assets to finance its operations. The City is responsible for ensuring that the assets reported in these funds are used fortheir intended purposes. Currently, these funds consist of the three Community Facilities Districts and the Successor Agency to the City of Highland Redevelopment Agency Private Purpose Trust Fund.
GOVERNMENT -WIDE FINANCIAL STATEMENTS
A summary of the government -wide statement of net position follows:
Net Position
June 30, 2023
Governmental Activities
Capital and other assets
Capital assets, net
Total Assets
Deferred Outflows of Resources
Long- term liabilities
Other liabilities
Total Liabilities
Deferred Inflows of Resources
Net Position:
Net Investment in capital assets
Restricted
Unrestricted
Total Net Position
2023 2022
94, 577, 385 $ 86, 612, 155
229, 914, 903 229, 586, 961
324, 492, 288 316, 199, 116
2, 859, 158 1, 324, 439
13, 976, 464 9, 075, 577
15, 459, 033 14, 163, 517
29, 435, 497 23, 239, 094
2, 816, 453 4, 742, 735
225, 563, 572 225, 235, 630
39, 786, 722 38, 699, 390
29, 749, 202 25, 606, 706
295, 099, 496 $ 289, 541, 726
The largest portion of the City' s net position ( 77. 9%) reflects its investments in capital assets ( i. e., land, buildings, infrastructure, etc.); less any related debt used to acquire those assets that are still outstanding. The City uses these assets to provide services to its citizens; consequently, these assets are not available for future spending.
Restricted net position ( 13. 5%) represents resources that are subject to external restrictions on how they may be used. Examples of restricted net position would be funds for gas tax, development impact fees, assessment districts and other special revenue funds.
Unrestricted net position ( 10. 1%) can be used to finance day- to- day operations without constraints established by debt covenants, enabling legislation, or other legal requirements. An example of unrestricted net position would be the general fund. 21 -41-
MAJOR FUNDS
As noted earlier, the City uses fund accounting to provide proper fiscal management of the City' s resources and to demonstrate compliance with finance - related legal requirements.
Major Governmental Funds
The General Fund is the chief operating fund of the City. At the end of the current fiscal year, the total fund balance of the general fund was $ 21, 114,245. The total fund balance is broken down into two categories, Nonspendable and Spendable. Spendable is then broken down into three sub -categories: Restricted, Assigned and Unassigned. Nonspendable is just that, it cannot be spent because it is not in a spendable form, such as inventory. Restricted means there have been restrictions placed on how these funds can be used ( similar to the " reserved" term we used to use). Committed means the City Council has committed these funds for a specific project or intent.
And lastly, Assigned means the City Council has given permission to the City Manager to assign funds to a specific project or intent.
The reasons for significant changes in the revenues and expenditures of the city' s general fund from the prior year are as follows:
Starting in fiscal year 2016/ 2017, we merged the Fire Department Fund into the General Fund because there is no legal requirement to keep them separated. When Highland took over Fire Services in 1999, we were able to separate out which property taxes had been received for the General Fund and which property taxes would be received in the future for the newly acquired fire services. Because we could account for these property taxes separately, a new Fire Department fund was set up so that fire services could be tracked separately. We will continue to budget for the Fire Department in its own fund, but it will continue to be included with the General Fund in future financial statements.
Total revenues ( excluding transfers) increased by $ 2, 272, 711, a 9% increase. Taxes increased by 6. 9% or $ 1, 511, 861. This is attributable to increasing property values ( property taxes). Licenses and Permits decreased by 3. 3% or $40, 193 due to decreased building permit activity. Charges for Services increased by 15. 1% or $ 256, 956 due to increases in planning and engineering applications. Interest income increased by $ 441, 584 as a result of increasing interest rates.
Total expenditures ( excluding transfers) increased by $ 1, 853, 907. General government expenditures increased by 8. 4% or $ 150, 080. Public safety ( police department, fire department & animal control) increased by 10. 6% or $ 1, 432, 355. In FY 2022, annual contract increases for Police & Fire were offset by the City receiving a one- time grant from the federal government (American Rescue Plan Act) relating to COVID- 19.
Fund Balance in the general fund increased by $ 2, 429, 672 because of the reasons stated above.
The Major Grants fund is used to account for any federal grant that is not required to be accounted for in its own fund. Accounting for these grants in one fund is more efficient and manageable.
Expenditures in this fund decreased by $ 2, 801, 936 primarily because of the amount of capital projects that were constructed in the current year. The use of grants varies from year to year. 24 -42-
Typically, revenues should equal expenditures in this fund. However, some projects cannot be reimbursed until the project is over or reimbursements are not received in a timely fashion and are not accounted for in the same period as the expenditures. This will lead to expenditures over revenues in some years as well as a negative fund balance on some occasions. In rare circumstances, we will receive the revenue before the project is started and expenditures are incurred. The amounts for grants not received in 2022/ 2023 are expected to be received in fiscal year 2023/2024.
The Grants fund is used to account for any non-federal grant that is not required to be accounted for in its own fund. It is also used to account for joint projects with local municipalities. Accounting for these grants and projects in one fund is more efficient and manageable.
The reasons for significant changes in the revenues and expenditures of the Grants fund from the prior year are as follows:
The overall expenditures in this department decreased by $ 213, 879 primarily due to higher grant and joint project activity in 2021/ 2022 than in 2022/ 2023. The use of grants and joint projects will vary from year to year. There was a considerable amount of capital project activity in this fund including, but not limited to; MSRC ( Mobile Source Reduction Committee), RAC Rubberized Asphalt Concrete), SLPP ( State & Local Partnership Program). The joint projects include street improvement projects with our neighboring cities, Redlands, and San Bernardino and with the IVDA ( Inland Valley Development Agency) and San Manuel Band of Mission Indians.
The overall revenues in this fund decreased by $ 2, 397, 511 primarily due to the timing of receiving and expending funds.
The fund balance of this fund decreased by $ 1, 403, 652 primarily due to work performed and reimbursed in 2022/ 2023.
The Development Impact Fee ( DIF) fund was established for new development to pay for the construction or expansion of off -site capital improvements that are necessitated by and benefit the new development.
The reasons for significant changes in the revenues, expenditures, and fund balance of the development impact fee fund from the prior year are as follows:
In 2022/ 2023 revenues increased by $ 1, 746, 656 due to an increased amount of development impact fees that were received.
Expenditures in this fund decreased by $ 2,694,313 due to this fund being more heavily used to pay for capital projects in 2021/ 2022 than in 2022/ 2023.
The fund balance in this fund increased overall by $ 1, 372, 719. This fund is expected to see an increase in activity in the fiscal year 2023/ 2024.
The Capital Improvements fund was established on January 1, 2016, to account for the former RDA bond proceeds that were transferred to the City and Housing Authority on approval of the Department of Finance ( DOF).
The reasons for significant changes in the revenues, expenditures, and fund balance ofthe capital improvement fund from the prior year are as follows:
25 -43-
Revenues in this fund increased by $ 239, 559 in 2022/ 2023.
Expenditures in this fund also increased by $ 468, 006. This fund will continue to spend down the former RDA bond proceeds over the next several years and will probably see the capital project construction activity increase in fiscal year 2023/ 2024. With the main revenue source being only interest income, the fund balance will also be reduced over that same period.
Major Enterprise Funds
The City does not have any enterprise funds.
GENERAL FUND -BUDGET
The total expenditures of the general fund did not exceed the total appropriations for 2022/ 2023.
Differences between the original budget and the final amended budget of the General Fund can be briefly summarized as follows:
The following are significant increases to the expenditure budget for the General Fund:
303, 830 in the Police Department budget for the San Bernardino County Sheriff contract increase in FY 2022/ 2023.
103, 645 in the Parks budget to fund the purchase of two new trucks. 1, 650, 000 General Fund transfer to the General Capital Financing fund to help offset future capital project expenditures.
525, 000 General Fund transfer to the General Services fund to help offset current & future expenditures in this fund.
580, 000 General Fund transfer to the Insurance Services fund to fund future sidewalk studies and repairs.
Significant budgetary variances in the General Fund include:
The City received two allocations from the American Rescue Plan Act (ARPA), both in the amount of $7, 447, 553. 50, in June 2021 and June 2022.
For FY 2022/ 2023, the first allocation of this grant helped partially offset contract services in the Police Department ( provided by San Bernardino County) and the Fire Department provided by Cal Fire). This accounted for the two largest variances of expenditures in the General Fund. For fiscal years 2023/ 2024 & 2024/ 2025, the City will continue to use these grant funds ( both allocations) for these purposes.
As for revenues, and very similar to last year, the City realized $ 393, 000 actual revenues over budgeted revenues in the sales & use tax line item. We believe this was due to the additional point of sales purchases ( Amazon) in Highland, in addition to adding some new commercial businesses. This is the single largest significant variance for revenues in the General Fund. As in the past, some revenues increased, some decreased, and many remained relatively flat.
26 -44-
Additional information on the City' s budget adjustments and policies can be found in the notes to required supplementary information on page 79.
CAPITAL ASSETS
Capital Assets ( net of depreciation)
Governmental Activities
Land
Rights of Way
Construction in progress
Buildings & improvements
Equipment, furniture & software
Vehicles
Infrastructure
Total
2023 2022
4, 485, 030 $ 4, 485, 030
89, 966, 309 89, 650, 461
12, 834, 311 7, 177, 132
20, 453, 107 21, 544, 667
1, 016, 756 1, 175, 361
1, 601, 057 1, 674, 896
99, 558, 333 103, 879, 414
229, 914, 903 $ 229, 586, 961
The major additions to capital assets during the year ended June 30, 2023, were as follows:
Purchased a 2022 Ford F350 and a 2022 Ford F250 for Public Works.
Replaced the YMCA Athletic Center Skylights.
Infrastructure additions include but are not limited to:
Project No. OLA 20- 002 CDBG Streets 21/ 22- Cunningham Project No. OLA 22- 001 CDBG Streets 22/ 23- McKinley Avenue Project No. SIG 21- 002 Traffic Signal Modification at 51hSt and Del Rosa Drive Additional information on the City' s capital assets can be found in the notes to the financial statements starting on page 56.
LONG- TERM DEBT
Additional information on the City' s long- term liabilities can be found in the notes to the accompanying financial statements starting on page 57.
Contacting the City' s Financial Management:
This financial report is designed to provide our citizens, taxpayers, customers, investors, and creditors with a general overview of the city' s finances and to show the City' s accountability for the money it receives. If you have questions about this report or need additional financial information, contact the Director of Administrative Services/ City Treasurer, Chuck Dantuono, at the City of Highland, 27215 Base Line, Highland, California, 92346. 27 -45-
BASIC FINANCIAL STATEMENTS
28 -46-
City of Highland
Statement of Net Position
June 30, 2023
Governmental
Activities
ASSETS
Cash and Investments 81, 742, 697
Receivables:
Accounts 1, 374, 430
Interest 490, 793
Property Taxes 206, 609
Loans 695, 728
Leases 2, 286, 297
Due from Other Governments 6, 861, 081
Advance to Successor Agency 906, 871
Prepaid Items 12, 879
Capital Assets, Not Being Depreciated 107, 285, 650
Capital Assets, Net of Depreciation 122, 629, 253
Total Assets 324, 492, 288
DEFERRED OUTFLOWS OF RESOURCES
OPEB Related Items 193, 693
Pension Related Items 2, 665, 465
Total Deferred Outflows of Resources 2, 859, 158
LIABILITIES
Accounts Payable 5, 470, 574
Accrued Liabilities 135, 710
Retention Payable 297, 498
Deposits Payable 1, 192, 896
Unearned Revenue 8, 362, 355
Noncurrent Liabilities:
Due Within One Year 217, 523
Due in More Than One Year 13, 758, 941
Total Liabilities 29, 435, 497
DEFERRED INFLOWS OF RESOURCES
OPEB Related Items 243, 617
Pension Related Items 286, 539
Lease Related 2, 286, 297
Total Deferred Inflows of Resources 2, 816, 453
NET POSITION
Net Investment in Capital Assets 223, 919, 610
Restricted for:
Public Safety 30, 453
Public Works 34, 296, 922
Community Development 5, 459, 347
Unrestricted 31, 393, 164
Total Net Position 295, 099, 496
The accompanying notes are an integral part of this statement. 29 -47-
City of Highland
Statement of Activities
Year Ended June 30, 2023
Program Revenues Net ( Expense)
Charges Operating Capital Revenue and
for Grants and Grants and Changes in
Functions/ Programs Expenses Services Contributions Contributions Net Position Governmental Activities:
General Government 2, 415, 060 907, 887 51, 877 1, 455, 296) Public Safety 19, 982, 109 1, 750, 491 291, 229 17, 940, 389) Public Works 13, 683, 221 2, 916, 475 2, 806, 411 9, 547, 768 1, 587, 433 Community Development 4, 022, 217 2, 197, 408 806, 607 1, 018, 202) Total Governmental Activities 40, 102, 607 7, 772, 261 3, 956, 124 9, 547, 768 18, 826, 454) General Revenues:
Taxes:
Property Tax
Sales and Use Tax
Transient Occupancy Tax
Franchise Tax
Business Licenses Tax
Other
Gain on Sale of Capital Assets
Investment Income
Miscellaneous
Total General Revenues
Change in Net Position
Net Position - Beginning of Year
Net Position - End of Year
The accompanying notes are an integral part of this statement. 16, 627, 854
4, 057, 069
265, 074
2, 091, 919
546, 140
58, 359
570, 764
167, 045
24, 384, 224
5, 557, 770
289, 541, 726
295, 099, 496
30 -48-
City of Highland
Balance Sheet
Governmental Funds
June 30, 2023
Capital
Special Revenue Projects
Major Capital
General Grants Grants Improvements
ASSETS
Cash and Investments 21, 201, 119 11, 586, 329 6, 556, 157 6, 868, 305 Receivables:
Accounts 1, 300, 925
Interest 184, 816 24, 000
Property Taxes 184, 088
Loans
Leases 1, 339, 698
Due from Other Governments 1, 108, 899 2, 373, 037 1, 873, 125 Due from Other Funds 178, 629
Advance to Successor Agency 725, 496
Prepaid Items 12, 879
Total Assets 26, 236, 549 13, 959, 366 8, 429,282 6, 892, 305
LIABILITIES
Accounts Payable 1, 706, 103 1, 246, 835 775, 374 $ 338, 218 Accrued Liabilities 95, 750 7, 039
Retention Payable 121, 319 75,469 16, 547
Deposits Payable 1, 192, 896
Unearned Revenue 668, 843 115, 072 7, 578, 440
Due to Other Funds
Total Liabilities 3, 663, 592 1, 483, 226 8, 429, 283 361, 804
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenues 119, 014 1, 781, 353 1, 228, 593
Lease Related 1, 339, 698
Total Deferred Inflows of Resources 1, 458, 712 1, 781, 353 1, 228, 593
FUND BALANCES ( DEFICITS)
Nonspendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances
Total Liabilities, Deferred Inflows
and Fund Balances
738, 375 - - -
10, 694, 787 - 6, 530, 501
15, 061, 485 - - -
5, 314, 385 - ( 1, 228, 594) -
21, 114, 245 10, 694, 787 ( 1, 228, 594) 6, 530, 501
26, 236, 549 $ 13, 959, 366 $ 8, 429, 282 $ 6, 892, 305 The accompanying notes are an integral part of this statement. 31 -49-
Capital Total
Projects Non -major Total
Development Governmental Governmental
Impact Fees Funds Funds
7, 678, 248 22, 136, 862 76, 027, 020
71, 680 1, 372, 605
65, 090 176, 168 450, 074
22, 521 206, 609
695, 728 695, 728
946, 599 2, 286, 297
1, 506, 020 6, 861, 081
178, 629
181, 375 906, 871
12, 879
7, 743, 338 $ 25, 736, 953 $ 88, 997, 793
5, 588 1, 387, 133 5, 459, 251
26, 227 129, 016
29, 189 54,974 297, 498
1, 192, 896
8, 362, 355
178, 629 178, 629
34, 777 1, 646, 963 15, 619, 645
851, 526 3, 980, 486
946, 599 2, 286, 297
1, 798, 125 6, 266, 783
738, 375
7, 708, 561 14, 889, 546 39,823,395
7, 623, 323 22, 684, 808
221, 004) 3, 864, 787
7, 708, 561 22, 291, 865 67, 111, 365
7, 743, 338 $ 25, 736, 953 $ 88, 997, 793
32 -50-
33 -51-
City of Highland
Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position
June 30, 2023
Amounts reported for governmental activities in the Statement of Net Position are different because:
Fund Balances of Governmental Funds
When capital assets ( property, plant, equipment) that are to be used in governmental activities are purchased or constructed, the cost of those assets are reported as expenditures in governmental funds. However, the Statement of Net Position includes those capital assets among the assets of the City as a whole.
Capital Assets, Not Being Depreciated
Capital Assets, Being Depreciated
Accumulated Depreciation
107, 285, 650
222, 918, 068
100, 288, 815)
Long- term liabilities applicable to the City' s governmental activities are not due and payable in the current period and, accordingly, are not reported as fund liabilities. All liabilities ( both current and long- term) are reported in the Statement of Net Position.
Compensated Absences
SBCTA Loan Payable
Net Pension Liability
Total OPEB Liability
908, 590)
5, 995, 293)
5, 855, 448)
1, 068, 133)
Amounts for deferred inflows and deferred outflows related to the City' s Net Pension Liability are not reported in the funds.
Deferred Outflows Related to Pensions
Deferred Inflows Related to Pensions
Deferred Outflows Related to OPEB
Deferred Inflows Related to OPEB
In governmental funds, other long- term assets are not available to pay for current period expenditures and, therefore, are deferred in the funds.
Internal service funds are used by management to charge the costs of certain activities, such as vehicle maintenance, self- insurance, and information technology, to individual funds. The assets and liabilities of the internal service funds are included in governmental activities in the Statement of Net Position.
Net Position of Governmental Activities
The accompanying notes are an integral part of this statement. 67, 111, 365
229, 914, 903
13, 827, 464)
2, 665, 465
286, 539)
193, 693
243, 617)
3, 980, 486
5, 591, 204
295, 099, 496
34 -52-
City of Highland
Statement of Revenues, Expenditures, and Changes in Fund Balances Governmental Funds
Year Ended June 30, 2023
Capital
Special Revenue Projects
General Major Capital
Fund Grants Grants Improvements
REVENUES
Taxes 23, 393, 445
Licenses and Permits 1, 177, 236
Intergovernmental 494, 199 1, 259, 131 4, 040, 812
Charges for Services 1, 954,538
Fines and Forfeitures 20, 092
Investment Income 462, 420 84, 548 235, 787
Rental Income 124, 712
Miscellaneous 38, 814
Total Revenues 27, 665, 456 1, 343, 679 4, 040, 812 235, 787
EXPENDITURES
Current:
General Government
Public Safety
Public Works
Community Development
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues
Over Expenditures
OTHER FINANCING SOURCES ( USES)
Issuance of Debt
Transfers In
Transfers Out
Total Other Financing Sources ( Uses)
Net Change in Fund Balances
Fund Balances, Beginning of Year
Fund Balances, End of Year
1, 931, 030 68 -
14, 977, 871 2, 843, 575 -
1, 942,487 84, 057 13, 136 253,789
2, 571, 447 247, 485 -
93, 675 2, 812, 504 1, 920, 838 704, 034
21, 516, 510 2, 896, 561 5, 025, 102 957, 823
6, 148, 946 ( 1, 552, 882) ( 984, 290) ( 722, 036)
149, 230 90, 048 -
3, 719, 274) - - ( 90, 048)
3, 719, 274) 149, 230 90, 048 ( 90, 048)
2, 429, 672 ( 1, 403, 652) ( 894, 242) ( 812, 084)
18, 684, 573 12, 098, 439 ( 334, 352) 7, 342, 585
21, 114, 245 $ 10, 694, 787 $ ( 1, 228, 594) $ 6, 530, 501 35 -53-
Capital
Projects
Development
Impact Fees
1, 954, 780
167, 623
Total
Non -major
Governmental
Funds
Total
Governmental
Funds
1, 516, 006 $ 24, 909, 451
1, 177, 236
5, 359, 978 11, 154, 120
543, 022 4, 452, 340
23, 758 43, 850
335, 446 1, 285, 824
120, 000 244, 712
146, 339 185, 153
2, 122, 403 8, 044, 549 43, 452, 686
1, 931, 098
1, 467, 526 19, 288, 972
3, 194, 232 5, 487, 701
489, 182 3, 308, 114
2, 393, 646 2, 148, 125 10, 072, 822
2, 393, 646 7, 299, 065 40, 088, 707
271, 243) 745, 484 3, 363, 979
1, 643, 962 - 1, 643, 962
2, 759, 297 2, 998, 575
294, 253) ( 4, 103, 575)
1, 643, 962 2, 465, 044 538, 962
1, 372, 719 3, 210, 528 3, 902, 941
6, 335, 842 19, 081, 337 63, 208,424
7, 708, 561 $ 22, 291, 865 $ 67, 111, 365
The accompanying notes are an integral part of this statement. 36 -54-
City of Highland
Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities
Year Ended June 30, 2023
Amounts reported for governmental activities in the Statement of Activities are different because:
Net Changes in Fund Balances - Total Governmental Funds Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the costs of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which depreciation exceeded capital outlays in the current period, and also the net effect of various transactions involving capital assets ( i. e., sales and donations):
Capital Expenditures
Depreciation Expense
Loss on Disposal
Revenues reported in the Statement of Activities, which are not considered available to finance current expenditures, are not reported as revenues in the governmental funds.
The expenses below included in the Statement of Activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds ( net change):
Compensated Absences
Net Pension Liability
Total OPEB Liability
The issuance of long- term debt (e. g., bonds, loans, leases) provide current financial resources to governmental funds, while the repayment of the principal of long- term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net position.
SBCTA Loan Payable
Amounts for deferred inflows and deferred outflows related to the City' s Net Pension Liability are not reported in the funds. This is the net change in deferred inflows and outflows related to the net pension liability:
Deferred Outflows Related to Pensions
Deferred Inflows Related to Pensions
Deferred Outflows Related to OPEB
Deferred Inflows Related to OPEB
Internal Service Funds are used by management to charge the costs of certain activities, such as information technology and self- insurance, to individual funds. The net revenue ( expense) of the internal service funds is reported with governmental activities.
Change in Net Position of Governmental Activities
The accompanying notes are an integral part of this statement. 3, 902, 941
7, 768, 663
6, 492, 057)
948, 664)
2, 207, 692
111, 888)
3, 333, 013)
181, 976
1, 643, 962)
1, 576, 834
1, 997, 096
42, 115)
225, 970)
720, 237
5, 557, 770
37 -55-
City of Highland
Statement of Net Position
Proprietary Funds
June 30, 2023
ASSETS
Current:
Cash and Investments
Receivables:
Accounts
Interest
Governmental
Activities -
Internal
Service Funds
5, 715, 677
1, 825
40, 719
Total Assets 5, 758, 221
LIABILITIES
Current:
Accounts Payable 11, 323
Accrued Liabilities 6, 694
Claims Payable 14, 000
Total Current Liabilities 32, 017
Noncurrent:
Claims Payable 135, 000
Total Noncurrent Liabilities 135, 000
Total Liabilities 167, 017
NET POSITION
Unrestricted 5, 591, 204
Total Net Position $ 5, 591, 204
The accompanying notes are an integral part of this statement. 38 -56-
City of Highland
Statement of Revenues, Expenses, and Changes in Net Position Proprietary Funds
Year Ended June 30, 2023
OPERATING REVENUES
Charges for Services
Miscellaneous
Total Operating Revenue
OPERATING EXPENSES
Salaries and Benefits
Insurance Premiums
Claims and Judgments
Legal Fees
Administrative Expenses
Insurance Adjusting Fees
Total Operating Expenses
Operating Income ( Loss)
NONOPERATING REVENUES ( EXPENSES)
Interest Revenue
Total Nonoperating Revenues ( Expenses)
Income ( Loss) before Contributions and Transfers
Transfers in
Change in Net Position
Total Net Position, Beginning of Year
Total Net Position, End of Year
Governmental
Activities -
Internal
Service Funds
596, 359
23, 811
620, 170
123, 804
460, 171
6, 109
507, 334
1, 097, 418
477, 248)
92, 485
92, 485
384, 763)
1, 105, 000
720, 237
4, 870, 967
5, 591, 204
The accompanying notes are an integral part of this statement. 39 -57-
City of Highland
Statement of Cash Flows
Proprietary Funds
Year Ended June 30, 2023
Governmental
Activities -
Internal
Service Funds
CASH FLOWS FROM OPERATING ACTIVITIES
Cash Received from Services 619, 641
Cash Payments to Employees for Services 123, 630)
Cash Payments Made to Suppliers/ Vendors 1, 015, 921)
Net Cash Provided ( Used) by Operating Activities 519, 910)
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Cash Received from Other Funds 1, 105, 000
Net Cash Provided ( Used) by Noncapital Financing Activities 1, 105, 000
CASH FLOWS FROM INVESTING ACTIVITIES
Interest Received 60, 013
Net Cash Provided ( Used) by Investing Activities 60, 013 Net Increase ( Decrease) in Cash and Cash Equivalents 645, 103 Cash and Cash Equivalents, Beginning of the Year 5, 070, 574 Cash and Cash Equivalents, End of the Year $ 5, 715, 677 Reconciliation of Operating Income ( Loss) to Net Cash
Provided ( Used) by Operating Activities:
Operating Income ( Loss) $ ( 477, 248)
Adjustments to Reconcile Operating Income ( Loss) to
Net Cash Provided ( Used) by Operating Activities:
Increase) Decrease in Accounts Receivable 529)
Increase ( Decrease) in Accounts Payable 36, 307)
Increase ( Decrease) in Accrued Liabilities 174
Increase ( Decrease) in Claims Payable 6, 000)
Total Adjustments ( 42, 662)
Total Cash Provided ( Used) by Operating Activities $ ( 519, 910) The accompanying notes are an integral part of this statement. 40 -58-
City of Highland
Statement of Net Position
Fiduciary Funds
June 30, 2023
ASSETS
Cash and Investments
Restricted Assets:
Cash and Investments with Fiscal Agents
Total Assets
LIABILITIES
Accounts Payable
Accrued Interest Payable
Advance from City of Highland
Long Term Liabilities:
Due within one year
Due in more than one year
Total Liabilities
NET POSITION
Net Position Held for the Benefit of Others
Net Position ( Deficit) Held in Trust for Successor Agency Total Net Position
The accompanying notes are an integral part of this statement.
Successor Agency
Private - purpose Custodial
Trust Fund Fund
2, 450, 448 $ -
1, 158, 899 1, 227, 972
3, 609, 347 1, 227, 972
426, 975 -
906, 871 -
2, 077, 424 -
35, 817, 568 -
39, 228, 838
1, 227, 972
35, 619, 491) -
35, 619, 491) $ 1, 227, 972
41 -59-
City of Highland
Statement of Changes in Net Position
Fiduciary Funds
Year Ended June 30, 2023
ADDITIONS
Taxes and Assessments
Interest Income
Total Additions
DEDUCTIONS
Administrative Expenses
Interest and Fiscal Charges
Total Deductions
Change in Net Position
Net Position, Beginning of Year
Net Position, End of Year
Successor Agency
Private -purpose Custodial
Trust Fund Fund
3, 682, 834
40, 130
3, 722, 964
16, 701
1, 518, 158
1, 534, 859
2, 188, 105
49, 550
49, 550
26, 875
26, 875
22, 675
37, 807, 596) 1, 205, 297
35, 619, 491) $ 1, 227, 972
The accompanying notes are an integral part of this statement. 42 -60-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The financial statements of the City of Highland ( the City) have been prepared in conformity with generally accepted accounting principles ( GAAP) as applied to government units. The Governmental Accounting Standards Board ( GASB) is the accepted standard -setting body for establishing governmental accounting and financial reporting principles. The more significant of the City' s accounting policies are described below.
A) Description of Reporting Entity
The City (the primary government) has included within its reporting entity, for financial reporting purposes, all component units over which the City exercises financial accountability. Financial accountability is defined as follows: The level of accountability that exists if a primary government appoints a voting majority of an organization' s governing board and is either able to impose its will on that organization or there is a potential for the organization to provide specific financial burdens to, or impose specific financial burdens on, the primary government. A primary government may also be financially accountable for government organizations with a separately elected governing board, a governing board appointed by another government, or a jointly appointed board that is fiscally dependent on the primary government. The City is also considered to be financially accountable for an organization if that organization is fiscally dependent ( i. e., it is unable to adopt its budget, levy taxes, set rates or charges, or issue bonded debt without approval from the City). In certain cases, other organizations are included as component units if the nature and significance of their relationship with the City are such that their exclusion would cause the City's financial statements to be misleading or incomplete.
The following component units meet the above -mentioned criteria, and are therefore included within the financial reporting entity of the City of Highland: the City of Highland Public Financing Authority and City of Highland Housing Authority.
The City of Highland Public Financing Authority ( the Authority) was created for the purpose of assisting the financing or refinancing of certain public capital facilities by the City. The Authority is governed by a five - member Board of Directors which consists of members of the City Council. During the current fiscal year, the Authority had no fiscal activity.
The City of Highland Housing Authority ( the Housing Authority) was established by the City Council in 2011, and is responsible for the administration of providing affordable housing in the City. The Housing Authority is governed by a five -member Board of Directors which consists of members of the City Council. -The Housing Authority' s financial transactions are reported in a special revenue fund. The Housing Authority does not prepare separate financial statements.
Since the City Council serves as the governing board for these component units, and there is a financial benefit/ burden relationship between the City and these component units, all of the City' s component units are considered to be blended component units. Blended component units, although legally separate entities, are in substance, part of the City' s operations and are reported with the interfund data of the primary government.
These component units do not issue separate component unit financial statements.
B) Basis of Accounting and Measurement Focus
The basic financial statements of the City are composed of the following:
o Government -wide financial statements
o Fund financial statements
o Notes to the financial statements
43 -61-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued Government -wide Financial Statements
Government -wide financial statements display information about the reporting government as a whole, except for its fiduciary activities. These statements include separate columns for the governmental and business - type activities of the primary government ( including its blended component units), as well as discretely presented component units. The City of Highland has no business -type activities and no discretely presented component units.
As a general rule, the effect of interfund activity has been eliminated in the Statement of Activities. An exception to this general rule would be for interfund services provided and used, which are not eliminated in the consolidation process. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. The Statement of Activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included amount program revenues are reported instead as general revenues.
Government - wide financial statements are presented using the economic resources measurement focus and accrual basis of accounting. Under the economic resources measurement focus, all ( both current and longterm) economic resources and obligations of the reporting government are reported in the government -wide financial statements. Basis of accounting refers to when revenues and expenses are recognized in the accounts and reported in the financial statements. Under the accrual basis of accounting, revenues, expenses, gains, losses, assets and liabilities resulting from exchange and exchange -like transactions are recognized when the exchange takes place. Revenues, expenses, gains, losses, assets and liabilities resulting from non -exchange transactions are recognized in accordance with the requirements of GASB Statement No. 33.
Program revenues include charges for services and payments made by parties outside the reporting government' s citizenry if that money is restricted to a particular program. Program revenues are netted with program expenses in the statement of activities to present the net cost of each program.
Amounts paid to acquire capital assets are capitalized as assets in the government -wide financial statements, rather than reported as an expense. Proceeds of long- term debt are recorded as a liability in the government - wide financial statements, rather than as other financing sources. Amounts paid to reduce long- term indebtedness of the reporting government are reported as a reduction of the related liability, rather than as an expense.
Fund Financial Statements
The underlying accounting system of the City is organized and operated on the basis of separate funds. A fund is defined as an independent fiscal and accounting entity with a self -balancing set of accounts, recording resources, related liabilities, obligations, reserves and equities segregated for the purpose of carrying out specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations.
44 -62-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued Fund financial statements for governmental funds are presented after the government -wide financial statements. These statements display information about the major funds individually and other governmental funds in the aggregate. Proprietary fund statements include financial information for internal service funds.
Financial statements for fiduciary funds include financial information for private -purpose trust funds and custodial funds. Fiduciary funds of the City represent assets held by the City in a custodial capacity for other individuals or organizations.
Governmental Funds
In the fund financial statements, governmental funds are presented using the modified accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Measurable means that the amounts can be estimated, or otherwise determined. Available means that the amounts were collected during the reporting period or soon enough thereafter to be available to finance the expenditures accrued for the reporting period. The City uses an availability period of 60 days, except for grants which are considered available if they are collected within 90 days after year- end.
Sales taxes, property taxes, franchise taxes, gas taxes, motor vehicle in lieu, transient occupancy taxes, grants and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues in the current fiscal period to the extent normally collected within the availability period. Other revenue items are considered to be measurable and available when cash is received by the government.
Revenue recognition is subject to the measurable and availability criteria for the governmental funds in the fund financial statements. Exchange transactions are recognized as revenues in the period in which they are earned ( i. e., the related goods or services are provided). Locally imposed derived tax revenues are recognized as revenues in the period in which the underlying exchange transaction upon which they are based takes place. Imposed nonexchange transactions are recognized as revenues in the period for which they were imposed. Ifthe period of use is not specified, they are recognized as revenues when an enforceable legal claim to the revenues arises or when they are received, whichever occurs first. Government -mandated and voluntary nonexchange transactions are recognized as revenues when all applicable eligibility requirements have been met.
In the fund financial statements, governmental funds are presented using the current financial resources measurement focus. This means that only current assets, deferred outflows of resources, current liabilities, and deferred inflows of resources are generally included on their balance sheets. The reported fund balance net current assets) is considered to be a measure of "available spendable resources." Governmental fund operating statements present increases ( revenues and other financing sources) and decreases ( expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of " available spendable resources" during a period. Non -current portions of long- term receivables due to governmental funds are reported on their balance sheets in spite of their spending measurement focus.
Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long- term debt are recorded as other financing sources rather than as a fund liability. Amounts paid to reduce long- term indebtedness are reported as fund expenditures.
45 -63-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES —Continued Proorietary and Fiduciary Funds
In the fund financial statements, proprietary funds and private -purpose trust funds are presented using the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when the related goods or services are delivered. The proprietary funds and the private -purpose trust funds are presented using the economic resources measurement focus. This means that all assets and all liabilities whether current or noncurrent) associated with their activity are included on their balance sheets. Proprietary fund type operating statements present increases ( revenues) and decreases ( expenses) in total net position.
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund' s principal ongoing operations. The principal operating revenues of the City' s internal service funds are charges for services. Operating expenses for the internal service funds include the cost of insurance, salaries and benefits and administrative expenses. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses.
The fiduciary funds consist of a private -purpose trust fund which is reported using the economic resources measurement focus and custodial funds which are custodial in nature ( assets equal liabilities) and do not involve measurement of results of operations.
C) Fund Classifications
The accounts of the City are organized and operated on the basis of funds, each of which is considered a separate accounting entity with a self -balancing set of accounts, established for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations.
The City reports the following major governmental funds General Fund - The General Fund is the general operating fund of the City. All general tax revenues and other receipts that are not allocated by law or contractual agreement to some other fund are accounted for in this fund. Expenditures of this fund include the general operating expenditures and other costs which are not paid through other funds.
Grants Special Revenue Fund - This fund is used to account for any nonfederal grant that is not required to be accounted for in its own fund. Also, included in this fund are joint projects with the County of San Bernardino, City of San Bernardino, East Valley Water District ( EVWD), the Inland Valley Development Agency ( IVDA), etc.
Major Grants Special Revenue Fund - This fund accounts for federal grants that are not required to be maintained in their own fund.
Capital Improvements Capital Projects Fund - This fund is used to account for the non -housing bond proceeds of the former redevelopment agency.
46 -64-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued Development Impact Fees Capital Projects Fund - This fund is used to account for AB 1600 fees collected that are restricted for capital improvements for police facilities, fire facilities, general facilities, parks & recreation facilities, storm drains, streets/ sidewalks, traffic control, bridges/ culverts, streetlights, medians/ landscaping and major arterials.
The City also reports the following fund types:
Proprietary Funds:
Internal Service Funds are used to finance and account for activities involved in rendering self-insurance and building maintenance services to departments within the City. Costs of materials and services used are accumulated in these funds and charged to the user departments as such goods are delivered or services rendered.
Fiduciary Funds:
The Private -purpose Trust Fund is used to account for the activities of the Successor Agency to the Highland Redevelopment Agency.
Custodial Funds are used to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations and other governmental units. Cash and deposits are maintained for debt for which the City is not obligated.
D) Cash and Investments
Cash includes amounts in demand and time deposits as well as short-term investments with a maturity date within three months of the date acquired by the government.
Investments are reported in the accompanying financial statements at fair value, except for certain certificates of deposit and investment contracts that are reported at cost because they are not transferable and they have terms that are not affected by changes in market interest rates. Fair value is the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. Changes in fair value that occur during a fiscal year are recognized as investment income reported for that fiscal year. Investment income includes interest earnings, changes in fair value, and any gains or losses realized upon the liquidation, maturity, or sale of investments.
The City pools cash and investments of all funds, except for assets held by fiscal agents. Each fund' s share in this pool is displayed in the accompanying financial statements as cash and investments. Investment income earned by the pooled investments is allocated to the various funds based on each fund' s average cash and investment balance.
E) Advances to Successor Agency
The portion of fund balance associated with amounts that have been disbursed to the Successor Agency in the form of long- term advances have been classified as nonspendable unless the funds associated with repayment of the advances are otherwise restricted for specific purposes. 47 -65-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued F) Inventory and Prepaid Items
Inventory held by the general fund is stated at average cost using the consumption method. Prepaid items are for payments to vendors for costs applicable to future accounting periods. The cost of prepaid items is recorded as expenditures/ expenses when consumed rather than when purchased.
G) Property Tax Calendar
Property taxes are assessed and collected each fiscal year according to the following property tax calendar:
Lien Date: January 1
Levy Year: July 1 to June 30
Due Dates: First Installment — November 1
Second Installment —March 1
Delinquent Dates: First Installment — December 10
Second Installment —April 10
Under California law, property taxes are assessed and collected by counties up to 1% of assessed value, plus other increases approved by voters. Property tax revenues are pooled and then allocated to cities based on complex formulas prescribed by state statutes.
H) Claims and Judgments
The City records a liability for litigation, judgments, and claims including losses incurred but not yet reported when it is probable that an asset has been impaired or a liability has been incurred prior to year-end and the probable amount of loss ( net of any insurance coverage) can be reasonably estimated. This liability is recorded in the insurance internal service fund that accounts for the City' s self-insurance activities. 1) Interfund Transactions
Interfund transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/ expenses initially made from it that are properly applicable to another fund, are recorded as expenditures/ expenses in the reimbursing fund and as reductions of expenditures/ expenses in the fund that is reimbursed. All other interfund transactions, except quasi -external transactions and reimbursements, are reported as transfers.
J) Compensated Absences
Permanent City employees earn from 80 to 160 vacation hours a year, depending upon their length of employment, and 96 sick hours a year. Employees can carry forward up to 400 hours in earned but unused vacation hours. Any regular full-time employee who voluntarily separates or retires from the City after a minimum of 10 years of service can be compensated for 40% of all unused sick leave at their current rate of pay. Floating holidays may be accumulated up to 48 hours, comp time earned up to 80 hours, and administration time may be accumulated up to 160 hours.
Upon termination or retirement, permanent employees are entitled to receive compensation at their current base salary for all unused vacation leave. Also, eligible for compensation are floating holidays, comp time, and administrative leave.
48 -66-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued K) Capital Assets
Capital assets are recorded at cost where historical records are available and at an estimated historical cost where no historical records exist. Contributed capital assets received prior to the implementation of GASB 72 are valued at their estimated fair market value at the date of the contribution. Contributed capital assets received subsequent to the implementation of GASB 72 are recorded at acquisition value as of the date received. Generally, capital asset purchases in excess of $30, 000 and infrastructure greater than $ 100,000 are capitalized.
Capital assets include public domain ( infrastructure) assets consisting of certain improvements including roads, streets, curbs, gutters, sidewalks, street lights, signs and signals, parks equipment, and storm drains.
Depreciation has been provided using the straight-line method over the estimated useful lives of the assets in the government -wide financial statements. Depreciation is charged as an expense against operations and accumulated depreciation is reported in the respective statement of net position.
The following schedule summarizes capital asset useful lives. - Buildings and Improvements 20 - 50 years
Equipment, Furniture and Software 3 - 20 years
Vehicles 3 - 15 years
Infrastructure - road system and storm drains 25 - 75 years L) Use of Estimates
The preparation of financial statements requires management to make certain estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities, at the date of the financial statements, as well as the reported amounts of revenue and expenses during the reporting period. Actual results could differ from those estimates.
M) Leases
Lessor: The City is a lessor for noncancellable leases of land owned by the City. The City recognizes a lease receivable and a deferred inflow of resources in the government -wide and governmental fund financial statements.
At the commencement of a lease, the City initially measures the lease receivable at the present value of payments expected to be received during the lease term. Subsequently, the lease receivable is reduced by the principal portion of lease payments received. The deferred inflow of resources is initially measured as the initial amount of the lease receivable, adjusted for lease payments received at or before the lease commencement date. Subsequently, the deferred inflow of resources is recognized as revenue over the life of the lease term.
Key estimates and judgments include how the City determines ( 1) the discount rate it uses to discount the expected lease receipts to present value, ( 2) lease term, and ( 3) lease receipts.
The City uses its estimated incremental borrowing rate as the discount rate for leases.
The lease term includes the noncancellable period of the lease. Lease receipts included in the measurement of the lease receivable is composed of fixed payments from the lessee. 49 -67-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES — Continued The City monitors changes in circumstances that would require a remeasurement of its lease, and will remeasure the lease receivable and deferred inflows of resources if certain changes occur that are expected to significantly affect the amount of the lease receivable.
N) Net Position Flow Assumption
In the government -wide financial statements, net position is classified in the following categories:
Net investment in capital assets describes the portion of net position which is represented by the current net book value of the City' s capital assets, less the outstanding balance of any debt issued to finance these assets.
Restricted describes the portion of net position which is restricted as to use by the terms and conditions of agreements with outside parties, governmental regulation, laws, or other restrictions which the City cannot unilaterally alter.
Unrestricted describes the portion of net position which is not restricted to use.
Sometimes the City will fund outlays for a particular purpose from both restricted (e. g. restricted bond or grant proceeds) and unrestricted resources. In order to calculate the amounts to report as restricted net position and unrestricted net position in the statement of net position, a flow assumption must be made about the order in which the resources are considered to be applied. It is the City' s policy to consider restricted net position to have been depleted before unrestricted net position.
O) Deferred Outflows/ Inflows of Resources
In addition to assets, the statement of financial position and the governmental funds balance sheet will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents consumption of net position that applies to future period( s) and so will not be recognized as an outflow of resources ( expense) until then. The City currently reports deferred outflows related to the net pension and Total OPEB liabilities in accordance with GASB Statements No. 68 and 75.
In addition to liabilities, the statement of financial position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future period( s) and so will not be recognized as an inflow of resources ( revenue) until that time. The City has certain items, which arise only under the modified accrual basis of accounting, which qualifies for reporting in this category. Accordingly, the item, unavailable revenue, is reported in the governmental funds balance sheet. The governmental funds report unavailable revenues from property taxes, special assessments, grant receivables, and other miscellaneous receivables. These amounts are deferred and recognized as an inflow of resources in the period that the amounts become available. In addition, the City reports deferred inflows as a result of the City' s implementation of GASB Statement No. 68 and 75. '
50 -68-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES —Continued P) Pensions
For purposes of measuring the net pension liability and deferred outflows/ inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the City of Highland' s California Public Employees' Retirement System ( CaIPERS) plan ( Plan) and additions to/ deductions from the Plan' s fiduciary net position have been determined on the same basis as they are reported by CaIPERS.
For this purpose, benefit payments ( including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms, Investments are reported at fair value.
Q) Other Postemployment Benefits (OPEB)
Generally accepted accounting principles require that the reported results must pertain to liability and asset information within certain defined timeframes. For this report, the following timeframes are used: July 1, 2021 Valuation Date, June 30, 2021 Measurement Date, and July 1, 2021 through June 30, 2022 Measurement Period.
R) Long-term Obligations
Long- term debt is recognized as a liability of a governmental fund when due. Long- term liabilities expected to be financed from proprietary fund operations are accounted for in those funds. 2) CASH AND INVESTMENTS
Cash and investments are classified in the accompanying financial statements as follows:
Statement of Net Position:
Cash and Investments
Statement of Fiduciary Net Position:
Cash and Investments
Cash and Investments with Fiscal Agents
Total Cash and Investments
Cash and Investments consist of the following:
Cash on Hand
Deposits with Financial Institutions
Investments
Total Cash and Investments
Investments Authorized by the City' s Investment Policy 81, 742, 697
2, 450, 448
2, 386, 871
86, 580, 016
1, 150
11, 756, 491
74, 822, 375
86, 580, 016
The table below identifies the investment types that are authorized for the City Icy the California Government Code ( or the City' s investment policy, where more restrictive). The table also identifies certain provisions of the California Government Code (or the City' s investment policy, if more restrictive) that address interest rate risk, credit risk, and concentration of credit risk. This table does not address investments of debt proceeds held by bond trustee that are governed by the provisions of debt agreements of the City, rather than the general provisions of the California Government Code or the City' s investment policy. 51 -69-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
2) CASH AND INVESTMENTS — Continued
Investment Types
Authorized by State Law
Maximum
Maturity*
Maximum
Percentage
of Portfolio*
Maximum
Investment
in One Issuer*
California Local Agency Bonds 5 years None None
United States Treasury Obligations 5 years None None
Securities of the State of California 5 years None None United States Agency Securities 5 years None None
Commercial Paper 270 days 25% 10%
Certificates of Deposit 5 years None None
Negotiable Certificates of Deposit 5 years 30% None
Bankers Acceptances 180 days 40% None
Repurchase Agreements 92 days None None
Reverse Repurchase Agreements 1 year 20% Base Value None Mutual Funds 5 years 15% 10%
Medium Term Notes 5 years 30% None
Mortgage Securities / Asset Backed 5 years 20% None
California Asset Management Program ( CAMP) N/ A None None Local Agency Investment Fund ( LAIF) N/ A None None
Based on state law requirements or investment policy requirements, whichever is more restrictive N/ A - Not Applicable
Investments Authorized by Debt Agreements
Investments of debt proceeds held by bond trustee are governed by provisions of the debt agreements, rather than the general provision of the California Government Code or the City' s investment policy. The table below identifies the investment types that are authorized for these investments. The table also identifies certain provisions of these debt agreements that address interest rate risk, credit risk, and concentration of credit risk.
Authorized
Investment Type
United States Treasury Obligations
United States Agency Securities
Municipal Obligations
Commercial Paper
Certificates of Deposit
Money Market Mutual Funds
Investment Contracts
Disclosures Relating to Interest Rate Risk
Maximum
Maturity
Maximum
Percentage
of Portfolio
Maximum
Investment
in One Issuer
None None None
None None None
None None None
270 days None None
360 days None None
N/ A None None
Life of Bonds None None
Interest rate risk is the risk that changes in market interest rates that will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rate. One of the ways that the City manages its exposure to interest rate risk is by purchasing a combination of shorter -term and longer -term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flow and liquidity needed for operations. Information about the sensitivity of the fair values of the City' s investments to market interest rate fluctuations is provided by the following table that shows the distribution of the City' s investment by maturity:
52 -70-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
2) CASH AND INVESTMENTS - Continued
Investment Type
CAMP
LAIF
Held by Bond Fiscal Agent:
Money Market Mutual Funds:
Successor Agency
CFD
Total Pooled Investments
Disclosures Relating to Credit Risk
Remaining Maturity
Total 12 Months 1 to 2 2 to 5
June 30, 2023 or Less Years Years
10, 874, 746 $ 10, 874, 746 $ - $ -
61, 560, 758 61, 560, 758 - -
1, 158, 899 1, 158, 899 -
1, 227, 972 1, 227, 972 - -
74, 822, 375 $ 74, 822, 375 $ - $ -
Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of rating by a nationally recognized statistical rating organization.
Presented below is the minimum rating required by (where applicable) the California Government Code, the City' s investment policy, or debt agreements, and the actual rating as of year-end for each investment type.
Minimum
Investment Type
Total
June 30, 2022
Legal
Rating
CAMP 10, 874, 746 N/ A
LAIF 61, 560, 758 N/ A
Held by Bond Fiscal Agent:
Money Market Mutual Funds:
Successor Agency 1, 158, 899 A
CFD 1, 227, 972 A
Total Pooled Investments 74, 822, 375
Concentration of Credit Risk
Not
AAA Rated
10, 874, 746 $ -
61, 560, 758
1, 158, 899
1, 227, 972
10, 874, 746 $ 63, 947, 629
The investment policy of the City contains no limitations on the amount that can be invested in any one issuer beyond that stipulated by the California Government Code. There are no investments (other than LAIF and CAMP external investment pools) that represent 5% or more of total City investments.
Custodial Credit Risk
Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty ( e. g., broker -dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party.
The California Government Code and the City' s investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits, other than the following provision for deposits:
53 -71-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
2) CASH AND INVESTMENTS - Continued
The California Government Code requires that a financial institution secure deposits made by state or local government units by pledging securities in an undivided collateral pool held by a depository regulated under state law ( unless so waived by the governmental unit). The fair value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits.
At June 30, 2023, the City' s and the Successor Agency' s deposits ( bank balances) were either insured by the Federal Depository Insurance Corporation or collateralized under California Law.
Fair Value
The City categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; Level 3 inputs are significant unobservable inputs.
The City' s investments in LAIF, CAMP, and money market mutual funds are not subject to the fair value hierarchy.
Investment in State Investment Pool
The City is a voluntary participant in the LAIF which is regulated by the California Government Code under the oversight of the Treasurer of the State of California. The fair value of the City' s investment in this pool is reported in the accompanying financial statements at amounts based upon the City' s pro- rata share of the fair value provided by LAIF for the entire LAIF portfolio ( in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis.
California Asset Management Program
The City invests in this investment trust, which is similarto a money market mutual fund. The fund invests primarily in certificates of deposit, commercial paper, and U. S. Government and Agency obligations. The City is a voluntary participant in the investment pool.
The CAMP Cash Reserve Portfolio ( the Pool) is exempt from registration with the Securities and Exchange Commission ( SEC) under the Investment Company Act of 1940, but operates in a manner consistent with SEC Rule 2a- 7, " Money Market Funds," of that Act. Accordingly, the Pool meets the definition of a " 2a7- like pool" set forth in GASB Statement No. 31, " Accounting and Financial Reporting for Certain Investments and External Investment Pools."
While the Pool itself is exempt from SEC registration, the Pool' s investment advisor and administrator, PFM Asset Management, LLC, is registered with the SEC as an investment advisor under the Investment Advisors Act of 1940. PFM Asset Management, LLC has also filed a notice with the California Department of Corporations, as well as various other states, as an investment advisor under state securities laws. 54 -72-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
2) CASH AND INVESTMENTS - Continued
In addition, the Pool also meets the definition of " Municipal Fund Security" outlined by Municipal Securities Rulemaking Board ( MSRB) Rule 0- 12, therefore contracts with prospective investors relating to shares of the Pool are conducted through PFM Asset Management' s wholly -owned subsidiary, PFMAM, Inc., a broker -dealer which is registered with the SEC and MSRB, and is a member of the National Association of Securities Dealers ( NASD).
The Pool also files an income tax return annually with the Internal Revenue Service, though the net income of the Pool is generally exempt from federal income tax.
3) INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS
Interfund receivables and payables at June 30, 2023 are as follows:
Due From ( Receivable) Due to ( Payable) Amount
General Fund Other Governmental Funds $ 178, 629
178, 629
Interfund balances are composed of short- term borrowings to cover deficit cash. Borrowings are expected to be repaid in the 2023- 24 fiscal year.
Advances to Successor Agency consist of the following:
Advances From Amount
General Fund $ 725, 496
Housing Authority
Special Revenue Fund 181, 375
Total $ 906, 871
The advances from the General Fund and General Capital Financing Capital Projects Fund were made to the Successor Agency to finance activities in the project areas. The advances from the Housing Authority Special Revenue Fund to the Successor Agency represents 20% of the total advances made by the General Fund and General Capital Financing Capital Projects Fund.
The advances are to be repaid with a defined schedule over a reasonable term of years at an interest rate not to exceed the interest rate earned by the funds deposited into the Local Agency Investment Fund. The annual advance repayments are subject to certain limitations, are subject to a formula distribution, and have a lower priority for repayment as described in AB 1484 ( Health and Safety Code Section 34191. 4( 2)( A).
Interfund transfers for the 2022-23 fiscal year consist of the following:
Transfer Out Transfer In Amount
General Fund Other Governmental Funds 2, 614, 274
Internal Service Funds 1, 105, 000
Capital Improvements Major Grants Fund 90, 048
Other Governmental Funds Grants Fund 149, 230
Other Governmental Funds 145, 023
4, 103, 575
55 -73-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
3) INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS - Continued The transfer from the General Fund to the General Capital Financing Fund included $ 1, 649, 000 for Future Projects. The General Fund ( Fire Department) transferred $ 871, 942 to the Paramedic Department Special Revenue Fund to fund a shortage of medic tax revenue. The General Fund transferred $ 1, 105, 000 to the Internal Service Funds ( General Services and Insurance Services Fund) to fund future expenditures. The General Fund transferred $ 53, 803 to the Parks Maintenance District to fund a shortage in operating costs. The General Fund also transferred $ 39, 529 to other nonmajor governmental funds to cover current year operating costs.
The General Capital Financing Fund also transferred $ 145, 023 to the Gas Tax Fund to meet the SB 1 maintenance of effort requirement.
4) CAPITAL ASSETS
Capital asset activity for the year ended June 30, 2023 is as follows:
Beginning Ending
Capital Assets, Not Being Depreciated: Balance Additions Deletions Transfers Balance Land $ 4, 485,030 $ 4, 485, 030
Rights of Way 89, 650, 461 315, 848 89, 966, 309
Construction in Progress 7, 177, 132 7, 032, 127 1, 374, 948) 12, 834, 311 Total Capital Assets, Not Being Depreciate 101, 312, 623 7, 347, 975 1, 374, 948) 107, 285, 650 Capital Assets Being Depreciated:
Buildings and Improvements 40, 354, 611 40, 354, 611
Equipment, Furniture, and Software 4, 983,036 149, 702 5, 132, 738 Vehicles 3, 399, 688 103, 640 39, 152) 3, 464, 176
Infrastructure - Road System 153, 408, 144 310, 886 1, 160,989) 1, 225,246 153, 783, 287 Infrastructure - Storm Drains 20, 177, 094 6, 162 20, 183, 256 Total Capital Assets Being Depreciated 222, 322, 573 420, 688 1, 200, 141) 1, 374, 948 222, 918, 068 Less Accumulated Depreciation:
Buildings and Improvements 18, 809, 944) 1, 091, 560) 19, 901. 504) Equipment, Furniture, and Software 3, 807, 675) 308, 307) 4, 115, 982) Vehicles 1, 724, 792) 177, 479) 39, 152 1, 863, 119)
Infrastructure - Road System 65, 530, 994) 4, 635, 794) 212, 325 69, 954, 463) Infrastructure - Storm Drains 4, 174, 830) 278, 917) 4, 453, 747) Total Accumulated Depreciation 94, 048, 235) 6, 492, 057) 251, 477 100, 288, 815) Net Capital Assets Being Depreciated 128, 274, 338 6, 071, 369) 948, 664) 1, 374, 948 122, 629, 253 Total Governmental Activities Capital Asset $ 2297586, 961 1, 276, 606 $ 948, 664) $ 229, 9147903 Depreciation expense was charged to the following functions in the Statement of Activities:
General Government
Public Safety
Public Works
Community Development
Total
142, 119
693, 137
4, 942, 698
714, 103
6, 492, 057
56 -74-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
5) LONG- TERM LIABILITIES
The following is a summary of long- term liability activity for the year ended June 30, 2023:
Beginning Ending Due Within
Governmental Activities: Balance Additions Deletions Balance One Year Claims Payable 155, 000 8, 000 14, 000 149, 000 14, 000 Compensated Absences 796, 702 496, 650 384, 762 908, 590 203, 523 SBCTA Loan Payable 4, 351, 331 1, 643, 962 5, 995, 293
Total OPEB Liability 1, 250, 109 181, 976 1, 068, 133
Net Pension Liability 2, 522, 435 3, 333, 013 5, 855, 448 Total 9, 075, 577 5, 481, 625 580, 738 13, 976, 464 217, 523 Claims Payable
The City retains the risk of loss for general liability and workers' compensation claims as described in Note 9.
These amounts represent estimates of amounts to be paid for reported general liability and workers' compensation claims including incurred -but -not -reported claims based upon past experience, modified for current trends and information. While the ultimate amount of losses incurred through June 30, 2023 is dependent on future developments, based upon information from the City' s attorneys, the City' s claims administrators and others involved with the administration of the programs, City management believes the accrual is adequate to cover such losses. The estimated liability at June 30, 2023 for general liability claims amounted to $ 149, 000 and none for workers' compensation claims.
Compensated Absences
The City's policies relating to compensated absences are described in Note 1. J. As of June 30, 2023, this liability, to be paid in future years primarily from the general fund, is $ 908, 590.
SBCTA Loan Payable
In 2018, the City entered into a non -interest -bearing term Loan Agreement with the San Bernardino County Transportation Authority ( SBCTA) to fund project costs for the State Route 210 Baseline Interchange Project.
Per Article 2. 2 of the agreement, SBCTA is authorized to withhold Valley Major Street Program — Arterial Sub - Program funds available to the City to pay the City' s share of costs.
The amount withheld is equal to the loan payable amount. The maximum amount of the loan will not exceed 9, 682, 383, which is two- thirds of the estimated City share of project costs. There is currently no repayment schedule for the loan.
The loan is secured by Measure I Local Funds and payable from Regional Transportation Development Impact Fees ( DIF), unless the DIF is required by the City to complete other committed projects. The loan has a maximum 10- year term, which begins at the completion of the construction of the project, with the first payment coming due no later than the end of construction. Per the terms of the agreement, the City is in default if funds are not repaid by the end of the term, at which point the terms would be renegotiated. SBCTA is authorized to withhold Measure I funds upon default, to satisfy the loan payments. If full repayment of the loan is not made by the end of the Measure 12010 — 2040 sales tax, SBCTA will forgive the loan obligation. The loan balance at June 30, 2023 is equal to $ 5, 995, 293.
57 -75-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
6) FIDUCIARY FUND LONG- TERM DEBT
The following is a summary of long- term debt for the Successor Agency Private - purpose Trust Fund:
Beginning Ending Due Within
Balance Additions Deletions Balance One Year
Tax Allocation Bonds:
2004B Refunding 785, 000 $ - 250, 000 535, 000 260, 000 2015A 10, 040, 000 - 410, 000 9, 630, 000 435, 000
Unamortized Premium 737, 774 - 58, 112 679, 662 58, 112 2017 Refunding 28, 685, 000 - 1, 270, 000 27, 415, 000 1, 300, 000 Unamortized Discount 388, 982) - 24, 312 364, 670) 24, 312 Total 39, 858, 792 $ - 2, 012, 424 37, 894, 992 2, 077, 424 2004B Tax Allocation Refunding Bonds
In December 2004, the City of Highland Redevelopment Agency issued $ 3, 690, 000 Tax Allocation Refunding Bonds Series 2004B. Proceeds from the bonds were used to refund the Agency' s Highland Redevelopment Project Area No. 1, 1994 Tax Allocation Refunding Bonds.
The bonds consist of $2, 250, 000 of serial bonds and $ 1, 440,000 of term bonds. The serial bonds accrue interest at rates between 1. 35% and 5. 30% and the principal amounts mature between December 1, 2004 and December 1, 2018 in amounts ranging from $ 115, 000 to $200, 000. Term bonds of $1, 440, 000 accrue interest at 5. 65% and mature on December 1, 2024.
The term bonds maturing in the years 2019 and 2024 are subject to mandatory sinking account redemption on each December 1, commencing on December 1, 2019 and December 1, 2029, respectively, at a redemption price equal to the principal amount thereof together with accrued interest, without premium. At June 30, 2023, the outstanding balance of the bonds was $ 535, 000.
Future debt service requirements for the 2004B Bonds are as follows:
Fiscal Year Ending
June 30,
2024
2025
Totals
2015A Tax Allocation Bonds
Principal Interest Total
260, 000 $ 22, 883 $ 282, 883
275, 000 7, 769 282, 769
535, 000 $ 30, 651 $ 565, 651
In February 2015, the Successor Agency to the Highland Redevelopment Agency issued $ 12, 340, 000 Tax Allocation Refunding Bonds Series 2015A for the purpose of refunding the outstanding balance of the Tax Allocation Bonds Series 2004A.
The bonds consist of $8, 405, 000 of serial bonds and $ 3, 935, 000 of term bonds. The serial bonds accrue interest at rates between 2. 00% and 5. 00% and the principal amounts mature between December 1, 2015 and December 1, 2030 in amounts ranging from $ 180, 000 to $ 890, 000. 58 -76-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
6) FIDUCIARY FUND LONG- TERM DEBT — Continued
Term bonds of $ 3, 935, 000 accrue interest at 3. 5% and mature on December 1, 2034. At June 30, 2023, the outstanding balance of the bonds was $ 9, 630, 000, with future debt service requirements as follows:
Fiscal Year Ending
June 30,
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
Totals
2017 Tax Allocation Refunding Bonds
Principal Interest Total
435, 000 397, 250 832, 250
455, 000 375, 000 830, 000
710, 000 345, 875 1, 055, 875
750, 000 309, 375 1, 059, 375
785, 000 271, 000 1, 056, 000
820, 000 238, 050 1, 058, 050
850, 000 203, 475 1, 053, 475
890, 000 159, 975 1, 049, 975
935, 000 121, 363 1, 056, 363
965, 000 88, 113 1, 053, 113
1, 000, 000 53, 725 1, 053, 725
1, 035, 000 18, 113 1, 053, 113
9, 630, 000 2, 581, 313 12, 211, 313
In September 2017, the Successor Agency to the Highland Redevelopment Agency issued $ 33, 515, 000 Tax Allocation Refunding Bonds Series 2017 for the purpose of refunding the outstanding balance of the Tax Allocation Bonds Series 2007. As a result, the 2007 bonds are considered defeased and the liability has been removed from these financial statements.
The 2017 bonds consist of $ 11, 540, 000 of serial bonds and $ 21, 975, 000 of term bonds. The serial bonds accrue interest at rates between 1. 50% and 3. 125% and the principal amounts mature between February 1, 2019 and February 1, 2027 in amounts ranging from $ 1, 180, 000 to $ 1, 420, 000. Term bonds of $7, 850, 000 and 14, 125, 000, accrue interest at 3. 375%, maturing on February 1, 2032 and 3. 625%, maturing on February 1, 2038, respectively.
At June 30, 2023, the outstanding balance of the bonds was $ 27, 415, 000. Future debt service requirements for the 2017 Bonds are as follows:
59 -77-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
6) FIDUCIARY FUND LONG- TERM DEBT - Continued
Fiscal Year Ending
June 30, Principal Interest Total
2024 1, 300, 000 937, 069 2, 237, 069
2025 1, 335, 000 902, 944 2, 237, 944
2026 1, 385, 000 862, 894 2, 247, 894
2027 1, 420, 000 821, 344 2, 241, 344
2028 1, 465, 000 776, 969 2, 241, 969
2029 1, 515, 000 727, 525 2, 242, 525
2030 1, 570, 000 676, 394 2, 246, 394
2031 1, 625, 000 623, 406 2, 248, 406
2032 1, 675, 000 568, 562 2, 243, 562
2033 1, 735, 000 512, 031 2, 247, 031
2034 1, 800, 000 449, 138 2, 249, 138
2035 1, 860, 000 383, 887 2, 243, 887
2036 2, 805, 000 316, 462 3, 121, 462
2037 2, 910, 000 214, 781 3, 124, 781
2038 3, 015, 000 109, 294 3, 124, 294
Totals 27, 415, 000 8, 882, 700 36, 297, 700
7) PENSION PLAN
General Information about the Defined Benefit Pension Plan Plan Description — All qualified permanent and probationary employees are eligible to participate in the Public Agency Cost -Sharing Multiple -Employer Defined Benefit Pension Plan ( Plan) administered by the California Public Employees' Retirement System ( CaIPERS.) The Plan consists of individual rate plans ( benefit tiers) within a miscellaneous risk pool. Plan assets may be used to pay benefits for any employer rate plan of the miscellaneous pool. Accordingly, rate plans within the miscellaneous pool are not separate plans under GASB Statement No. 68. Individual employers may sponsor more than one rate plan in the miscellaneous pool. The City sponsors two rate plans. Benefit provisions under the Plan are established by State statute and City resolution. CalPERS issues publicly available reports that include a full description of the pension plan regarding benefit provisions, assumptions and membership information that can be found on the CalPERS website.
Benefits Provided — The Plan is a cost -sharing multiple -employer defined benefit pension plan administered by the California Public Employees' Retirement System (CaIPERS). A full description of the pension plan benefit provisions, assumptions for funding purposes but not accounting purposes, and membership information is listed in the June 30, 2021 Annual Actuarial Valuation Report. Details of the benefits provided can be obtained in Appendix B of the June 30, 2021 actuarial valuation report. This report is a publicly available valuation report that can be obtained at CaIPERS' website under Forms and Publications.
The Plan' s provisions and benefits in effect at June 30, 2023, are summarized as follows:
we
-78-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
7) PENSION PLAN - Continued
Miscellaneous
Prior to
Hire date January 1, 2013
Benefit formula 2. 0% @ 55
Benefit vesting schedule 5 years service
Benefit payments monthly for life
Retirement age 55
Monthly benefits, as a % of eligible compensation 1- year average Required employee contribution rates 7%
Required employer contribution rates 11. 61% + $ 488, 319 Miscellaneous
PEPRA
On or after
January 1, 2013
2. 0% @ 62
5 years service
monthly for life
62 Last 36 Mos. of Service
7. 25%
7. 76% + $ 5, 093
CalPERS collects employer contributions for the Plan as a percentage of payroll for the normal cost portion as noted in the rates above and as a dollar amount for contributions toward the unfunded liability and side fund. The dollar amounts are billed on a monthly basis. The City' s required contribution for the unfunded liability was 493,412 in fiscal year 2023.
Contributions — Section 20814( c) of the California Public Employees' Retirement Law requires that the employer contribution rates for all public employers be determined on an annual basis by the actuary and shall be effective on the July 1 following notice of a change in the rate. Funding contributions for the Plan are determined annually on an actuarial basis as of June 30 by CalPERS. The actuarially determined rate is the estimated amount necessary to finance the costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability. The City is required to contribute the difference between the actuarially determined rate and the contribution rate of employees.
Pension Liabilities, Pension Expenses and Deferred Outflows/ Inflows of Resources Related to Pensions As of June 30, 2023, the City reported a net pension liability for its proportionate shares of the net pension liability of the Plan of $5, 855,448.
The City' s net pension liability for the Plan is measured as the proportionate share of the net pension liability.
The net pension liability of the Plan is measured as of June 30, 2022, and the total pension liability for the Plan used to calculate the net pension liability was determined by an actuarial valuation as of June 30, 2021 rolled forward to June 30, 2022 using standard update procedures. The City' s proportion of the net pension liability was based on a projection of the City' s long-term share of contributions to the pension plan relative to the projected contributions of all participating employers, actuarially determined. The City' s proportionate share of the net pension liability as of June 30, 2022 and 2023 was as follows:
Proportion - June 30, 2022
Proportion - June 30, 2023
Change - Increase ( Decrease)
0. 13284 %
0. 12514%
0. 00770%
For the year ended June 30, 2023, the City recognized pension expense of $568, 255. At June 30, 2023, the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources:
61 -79-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
7) PENSION PLAN - Continued
Pension contributions subsequent to measurement date $
Differences between actual and expected experience
Changes in assumptions
Differences between employer' s contributions
and proportionate share of contributions
Change in employer's proportions
Net differences between projected and actual
earnings on plan investments
Deferred Deferred
Outflows Inflows
809, 172 $ -
117, 589 78, 756
600, 013 -
207, 783
66, 129 -
1 n72 . 562 -
Total $ 2, bbb, 4bb Zbb, 5.5y
The deferred outflows of resources related to contributions subsequent to the measurement date of $ 809, 172 will be recognized as a reduction of the net pension liability in the year ended June 30, 2023. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized as pension expense as follows:
Year Ending
June 30,
2024 391, 480
2025 336, 051
2026 186, 207
2027 656, 016
2028
Thereafter
Actuarial Assumptions — The total pension liabilities in the June 30, 2021 actuarial valuations were determined using the following actuarial assumptions:
Valuation date June 30, 2021
Measurement date June 30, 2022
Actuarial cost method entry - age normal
Actuarial assumptions:
Discount rate 6. 90%
Inflation 2. 30%
Projected salary increase 1)
Investment rate of return 6. 90%
Mortality 2)
1) Depending on age, service and type of employment
2) Derived using CalPERS' Membership Data for all Funds.
The mortality table used was developed based on CalPERS- specific data. The probabilities of mortality are based on the 2021 CaIPERS Experience Study for the period from 2001 to 2019. Pre -retirement and Post -retirement mortality rates include generational mortality improvement using 80% of Scale MP-2020 published by the Society of Actuaries. For more details on this table, please refer to the CalPERS Experience Study and Review of Actuarial Assumptions report from November 2021 that can be found on the CAPERS website. 62 -80-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
7) PENSION PLAN - Continued
Long- term Expected Rate of Return - The long- term expected rate of return on pension plan investments was determined using a building- block method in which best -estimate ranges of expected future real rates of return expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. In determining the long- term expected rate of return, CalPERS took into account both short-term and long- term market return expectations as well as the expected pension fund cash flows. Using historical returns of all the funds' asset classes, expected compound returns were calculated over the short- term ( first 10 years) and the long- term ( 11- 60 years) using a building- block approach. Using the expected nominal returns for both short- term and long- term, the present value of benefits was calculated for each fund.
The expected rate of return was set by calculating the rounded single equivalent expected return that arrived at the same present value of benefits for cash flows as the one calculated using both short-term and long- term returns. The expected rate of return was then set equal to the single equivalent rate calculated above and adjusted to account for assumed administrative expenses. The expected real rates of return by asset class are as follows:
New Strategic Real Return Real Return
Asset Class Allocation Years 1 - 10 ( 1) Years 11+ ( 2) Global Equity 50% 4. 80% 5. 98%
Global Fixed Income 28% 1. 00% 2. 62%
1 nflation Assets - 0. 77% 1. 81 %
Private Equity 8% 6. 30% 7. 23%
Real Assets 13% 3. 75% 4. 93%
Liquidity 1 % - - 0. 92%
1) An expected inflation of 2. 0% used for this period. 2) An expected inflation of 2. 92% used for this period.
Discount Rate — The discount rate used to measure the total pension liability for PERF C was 7. 15%. The projection of cash flows used to determine the discount rate assumed that contributions from plan members will be made at the current member contribution rates and that contributions from employers will be made at statutorily required rates, actuarially determined. Based on those assumptions, the Plan' s fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long- term expected rate of return on plan investments was applied to all periods of projected benefit payments to determine the total pension liability.
Subsequent Events - On July 12, 2021, CaIPERS reported a preliminary 21. 3% net return on investments for fiscal year 2020- 21. Based on the thresholds specified in CaIPERS Funding Risk Mitigation policy, the excess return of 14. 3% prescribes a reduction in investment volatility that corresponds to a reduction in the discount rate used for funding purposes of 0. 20%, from 7. 00% to 6. 80%. Since CaIPERS was in the final stages of the fouryear Asset Liability Management ( ALM) cycle, the board elected to defer any changes to the asset allocation until the ALM process concluded, and the board could make its final decision on the asset allocation in November 2021.
On November 17, 2021, the board adopted a new strategic asset allocation. The new asset allocation along with the new capital market assumptions, economic assumptions and administrative expense assumption support a discount rate of 6. 90% ( net of investment expense but without a reduction for administrative expense) for financial reporting purposes. This includes a reduction in the price inflation assumption from 2. 50% to 2. 30% as recommended in the November 2021 CalPERS Experience Study and Review of Actuarial Assumptions. This study also recommended modifications to retirement rates, termination rates, mortality rates and rates of salary increases that were adopted by the board. These new assumptions will be reflected in the GASB 68 accounting valuation reports for the June 30, 2022, measurement date. 63 -81-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
7) PENSION PLAN - Continued
Sensitivity of the Proportionate Share of the Net Pension Liability to Changes in the Discount Rate The following presents the City' s proportionate share of the net pension liability for the Plan, calculated using the discount rate for the Plan, as well as what the City' s proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1- percentage point lower or 1- percentage point higher than the current rate:
1% Decrease 5. 90%
Net Pension Liability $ 9, 218, 934
Current Discount Rate 6. 90%
Net Pension Liability $ 5, 855, 448
1 % Increase 7. 90%
Net Pension Liability $ 3, 088, 133
Pension Plan Fiduciary Net Position — Detailed information about each pension plan' s fiduciary net position is available in the separately issued CalPERS financial reports.
Payable to the Pension Plan - At June 30, 2023, the City reported no payables to the pension plan, for outstanding contributions required for the year ended June 30, 2023. 8) OTHER POSTEMPLOYMENT BENEFITS
General Information About the OPEB Plan
Plan Description — The City has established the Highland Retiree Healthcare Plan ( the Plan), and participates in single -employer defined benefit retiree healthcare plan. A separate financial report is not prepared for the Plan. No assets are accumulated in a trust that meets the criteria in paragraph 4 of Statement 75.
Benefits Provided — Under the Plan, the City pays $ 200 per month for eligible retirees' health coverage, regardless of classification. Employees are eligible for retiree health benefits if they retire from the City on or after age 50 with at least 5 years of service, and are eligible for a PERS pension. The City benefit is paid for the lifetime of the retiree. The City also pays the PEMCHA administrative fee ( 0. 33% of premium for 2022/ 23).
The City does not provide dental and vision benefits.
Employees Covered by Benefit Terms — As of the July 1, 2021 actuarial valuation, the following current and former employees were covered by the benefit terms under the Plan:
Retirees or spouses of retirees currently receiving benefits 10 Active employees 36
Total 46
Contributions — The City contributes to the Plan on a pay- as- you- go basis. 64 -82-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
8) OTHER POST EMPLOYMENT BENEFITS — Continued
Total OPEB Liability — The City' s total OPEB liability was measured as of June 30, 2021 and was determined by an actuarial valuation dated July 1, 2021 using the entry age, level percent of pay cost method, based on the following actuarial methods and assumptions:
Valuation Date July 1, 2021
Actuarial Cost Method Entry Age, Level Percent of Pay
Mortality Pre -retirement: RP- 2014 Employee Mortality Table. Post - retirement: RP- 2014 Health Annuitant Mortality Table
Health Care Trend Rate 5. 60% for 2022, 5. 40% for 2023, 5. 20% for 2024- 2069, and 4. 00% for 2070 and later years; Medicare ages
4. 00% for all years
Inflation Rate 2. 75%
Salary Increases 3. 00%
Discount Rate 1. 92% - Fidelity GO AA 20 Years Municipal Index - 2021
3. 69% - Fidelity GO AA 20 Years Municipal Index - 2022 Discount Rate — The discount rate used to measure the total OPEB liability was 3. 69 percent and is based on a yield or index rate for 20- year, tax- exempt general obligation municipal bonds with an average rating of AA/ Aa or higher.
Changes in the Total OPEB Liability
Total OPEB
Liability ( TOL)
Balance at June 30, 2022 ( June 30, 2021 measurement date) $ 1, 250, 109 Changes in the year:
Service cost 104, 696
Interest on the total OPEB liability 25, 612
Difference between expected and actual experience -
Changes in assumptions or other inputs ( 270, 340)
Benefit payments, including implicit subsidy ( 41, 944) Net changes ( 181, 976)
Balance at June 30, 2023 ( June 30, 2022 measurement date) $ 1, 068, 133 Sensitivity of the Total OPEB Liability to Changes in the Discount Rate - The following presents the total OPEB liability of the City if it were calculated using a discount rate that is 1- percentage- point lower or 1- percentage- point higher than the current discount rate:
1 % Decrease Discount Rate 1 % Increase
2. 69%) ( 3. 69%) ( 4. 69%)
Total OPEB liability $ 1, 208, 585 $ 1, 068, 133 $ 952, 740 Sensitivity of the Total OPEB Liability to Changes in the Healthcare Cost Trend Rates - The following presents the total OPEB liability of the City, as well as what the City' s total OPEB would be if it were calculated using a healthcare cost trend rate that is 1- percentage- point lower or 1- percentage- point higher than the current healthcare cost trend rate:
65 -83-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
8) OTHER POST EMPLOYMENT BENEFITS — Continued
1% Decrease Trend Rate 1% Increase
Total OPEB liability $ 944, 240 $ 1, 068, 133 $ 1, 229, 053 OPEB Expense and Deferred Outflows/ Inflows of Resources Related to OPEB For the year ended June 30, 2023, the City recognized OPEB expense of $127, 853. At June 30, 2023, the City reported deferred outflows and deferred inflows related to OPEB from the following sources:
OPEB Contributions Subsequent to the Measurement Date
Difference between expected and actual experience
Changes of Assumptions
Deferred Outflows Deferred Inflows
of Resources of Resources
26, 000 $ -
13, 626
167, 693 229, 991
Total $ 193, 693 $ 243, 617
The $ 26, 000 reported as deferred outflows related to contributions subsequent to the June 30, 2022 measurement date will be recognized as a reduction of the total OPEB liability during the fiscal ending June 30, 2024. Other amounts reported as deferred outflows and inflows related to OPEB will be recognized as expense as follows:
Year Ending
June 30,
2024 2, 455)
2025 2, 455)
2026 3, 819)
2027 11, 751)
2028 27, 198)
Thereafter 28, 246)
9) RISK MANAGEMENT
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; and natural disasters for which the City obtains insurance coverage.
The City is a member of the California Intergovernmental Risk Authority ( CIRA), a joint powers authority, which provides joint protection programs for public entities covering automobile, general liability, errors and omission losses, workers' compensation, and property claims. Under the program, the City has a $ 100, 000 retention limit similar to a deductible with CIRA being responsible for losses above that amount up to $ 1 million.
CIRA has additional coverage of $ 34 million in excess of its $ 1 million retention limit through affiliated risk management authorities. CIRA also provides $ 1 billion aggregate per occurrence property coverage to its members with such coverage provided by purchased insurance. -84-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
9) RISK MANAGEMENT - Continued
Liabilities of the City are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. Liabilities include an amount for claims that have been incurred but not reported ( IBNRs).
The result of the process to estimate the claims liability is not an exact amount as it depends on many complex factors, such as inflation, changes in legal doctrines, and damage awards. Accordingly, claims are reevaluated periodically to consider the effects of economic and social factors. The estimate of the claims liability also includes amounts for incremental claim adjustment expenses related to specific claims and other claim adjustment expenses regardless of whether allocated to specific claims. Estimated recoveries, for example from salvage or subrogation, are another component of the claims liability estimate.
CIRA covers workers' compensation claims up to its self-insurance limit of $500, 000. The Local Agency Workers Compensation Excess Pool provides excess coverage to statutory limits. The City pays an annual premium to CIRA and may share in any surplus revenues or may be required to pay additional assessments based upon CIRA' s operating results. Financial statements of CIRA may be obtained from its administrative office located at 2230 East Bidwell Street, Folsom, California, 95630.
Additional claims and lawsuits have been filed against the City in the normal course of business. It is reasonably possible that the City may be liable for claims not to exceed $ 100, 000. In the opinion of management, the resolution of these matters will not have a material adverse effect on the financial condition of the government.
The workers' compensation and general liability claims administrators have estimated liabilities for probable future payments including an estimate for claims incurred but not reported. Claims outstanding as of June 30, 2023, and changes during the past fiscal year was as follows:
General Liability Claims $ 149, 000
Total $ 149, 000
Claims Payable Claims Payable
Beginning End
Fiscal Year of Year Additions Deletions of Year
2022- 23 $ 155, 000 $ 8, 000 $ 14, 000 $ 149, 000
2021- 22 149, 049 5, 951 - 155, 000
10) DEBT ISSUED WITHOUT GOVERNMENT COMMITMENT
2001 Special Tax Bonds ( Mello -Roos):
On September 1, 2001, the City of Highland Community Facilities District No. 2001- 1 issued a Special Tax Bonds, Series 2001 in the amount of $ 6,655, 000. The bonds were issued to finance various public improvements located within the District and to prepay special taxes levied by CFD 90- 1. In 2011, the Series 2001 bonds were refunded with the issuance of the Special Tax Refunding Bonds, Series 2011.
In June, 2021, the series 2011 bonds were refunded with the issuance of the CFD 2001- 1 Special Tax Refunding Bond, Issue of 2021.
67 -85-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
10) DEBT ISSUED WITHOUT GOVERNMENT COMMITMENT - Continued The special term bonds mature on September 1, 2028. Interest rates on the bonds are 1. 545% with annual principal and interest payments ranging from $ 343, 141 to $ 353, 329. Principal and interest payments on the tax bonds are payable solely from special tax assessments to be levied and collected from property owners within the District. It is management' s determination that the City of Highland is in no way liable for repayment, but is only acting as agent for the property owners in collecting the assessments, forwarding the collections to bondholders, and initiating foreclosure proceedings, if appropriate.
At June 30, 2023, the amount outstanding was $ 1, 990, 000. 11) COMMITMENTS AND CONTINGENCIES
The City is a defendant in various litigations in the normal course of City operations, which in the opinion of management will not significantly adversely affect the City' s financial position. The City participates in various federal and state programs. These programs are subject to examination by the grantors, and the amount of expenditures which may be disallowed by the granting agencies, if any, cannot be determined at this time. 12) LEASES
Lease Receivable - In prior fiscal years, the City entered into various land lease agreements with third parties to lease pieces of land owned by the City. The initial lease terms ranged from 20 to 55 years. The City currently receives monthly payments from all leases of $21, 353. The City recognized $ 155, 156 in lease revenue and 101, 085 in interest revenue during the current fiscal year related to the various leases. As of June 30, 2023, the City' s receivable for lease payments was $ 2, 286,297. Also, the City has a deferred inflow of resources associated with leases that will be recognized as revenue over the lease terms. As of June 30, 2023, the balance of the deferred inflow of resources was $ 2, 286, 297.
13) FUND BALANCE
Fund balances in governmental funds are reported in classifications that comprise a hierarchy based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in those funds can be spent.
The City considers restricted fund balance to have been spent first when an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available. Similarly, when an expenditure is incurred for purposes for which amounts in any of the unrestricted classifications of fund balance could be used, the City considers committed amounts to be reduced first, followed by assigned amounts and then unassigned amounts.
The following classifications describe the relative strength of the spending constraints placed on the purposes for which resources can be used:
Nonspendable Fund Balance - This classification includes amounts that cannot be spent because they are either ( a) not in spendable form ( such as inventory) or ( b) legally or contractually required to be maintained intact ( such as endowments).
Restricted Fund Balance - This classification includes amounts that can be spent only for specific purposes stipulated by constitution, external resource providers or through enabling legislation. If the Council action limiting the use of funds is included in the same action ( legislation) that created ( enables) the funding source, then it is restricted.
-86-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
13) FUND BALANCE - Continued
Committed Fund Balance - This classification includes amounts that can be used only for the specific purposes determined by a formal action of the government' s highest level of decision -making authority. The City Council is the highest level of decision -making authority for the City that can, by adoption of a resolution prior to the end of the fiscal year, commit fund balance. Once adopted, the limitation imposed by the resolution remains in place until a similar action is taken to remove or revise the limitation.
Assigned Fund Balance - This classification includes amounts that are intended to be used by the City for specific purposes but do not meet the criteria to be classified as committed. The City Council has by resolution authorized the City Manager to assign fund balance. The City Council may also assign fund balance. Unlike commitments, an additional action does not normally have to be taken for the removal of an assignment.
Unassigned Fund Balance - This classification includes the residual balance for the City' s general fund and includes all spendable amounts not contained in other classifications. In other funds, the unassigned classification is used only to report a deficit balance resulting from overspending for specific purposes forwhich amounts had been restricted, committed or assigned.
The City' s fund balances at June 30, 2023, are presented below:
Nonspendable:
Prepaid Items
Long- term Advances & Loans
Restricted:
Public Safety Operations
Highways and Street Projects
Parks and Recreation
Capital Improvements
Low and Moderate Income
Housing Activities
Assigned:
Public Safety:
Vehicle Replacement
Equipment Replacement
Other Purposes:
Vehicle Replacement
Equipment Replacement
Compensated Absences
Net Pension Liability
OPEB Liability
Capital Projects
Technical Enhancements
Service Enhancements
City Hall
Fire Facilities
Unassigned
Total Fund Balance ( Deficit)
Special Revenue
Major
General Grants Grants
12, 879 $ $
725, 496
10, 694, 787
2, 800, 000
250, 000
Capital Projects Funds
Capital Development
Improvements Impact Fees
6, 530, 501
7, 708, 561
Total
Non -major Total
Governmental Governmental
Funds Funds
12, 879
725, 496
30, 453 30, 453
5, 196, 969 22, 422, 257
300, 682 300, 682
4, 903, 377 12, 611, 938
4, 458, 065 4, 458, 065
2, 800, 000
250, 000
475, 000 475, 000
200, 000 - 200, 000
908, 590 908, 590
2, 927, 724 2, 927, 724
534, 067 534, 067
636, 487 7, 623, 323 8, 259, 810
400, 000 400, 000
1, 079, 617 1, 079, 617
200, 000 200, 000
4, 650, 000 4, 650, 000
5, 314, 385 - ( 1, 228, 594) 221, 004) 3, 864, 787
21, 114, 245 $ 10, 694, 787 $ ( 1, 228, 594) $ 6, 530, 501 7, 708, 561 $ 22, 291, 865 $ 67, 111, 365 -87-
City of Highland
Notes to Financial Statements
Year Ended June 30, 2023
14) FUND DEFICITS
Deficits in nonmajor funds at June 30, 2023 included the following: Article 3 Special Revenue Fund - $ 221, 004.
This deficit is due to the application of the availability period in governmental funds for grants due from other governments. The related revenues are expected to be received and recognized in the subsequent fiscal year. 70 -88-
REQUIRED SUPPLEMENTARY INFORMATION
71 -89-
City of Highland
Budgetary Comparison Schedule By Department
Budget and Actual - General Fund
Year Ended June 30, 2023
Variance with
Final Budget
Budgeted Amounts Actual Positive
Original Final Amounts Negative)
REVENUES:
Taxes 22, 397, 165 22, 410, 230 23, 393, 445 983, 215
Licenses and Permits 607, 030 607, 030 1, 177, 236 570, 206 Intergovernmental 17, 735 308, 500 494, 199 185, 699
Charges for Services 1, 709, 975 1, 709, 975 1, 954, 538 244, 563 Fines and Forfeitures 105, 000 105, 000 20, 092 84, 908) Investment Income 85, 000 85, 000 462, 420 377, 420
Rental Income 133, 750 133, 750 124, 712 9, 038)
Miscellaneous 21, 000 21, 000 38, 814 17, 814
Total Revenues 25, 076, 655 25, 380, 485 27, 665, 456 2, 284, 971 EXPENDITURES:
Current:
General Government:
City Council 205, 675 205, 675 205, 610 65
City Clerk 369, 125 401, 500 398, 676 2, 824
General Government 706, 240 706, 240 625, 331 80, 909
Personnel 69, 250 69, 250 59, 970 9, 280
Finance 688, 365 688, 365 641, 443 46, 922
Public Safety:
Police Department 12, 173, 175 12, 477, 005 11, 464, 400 1, 012, 605 Animal Control 496, 465 496, 465 467, 380 29, 085
Fire Department 3, 864, 865 3, 871, 450 3, 046, 092 825, 358 Public Works:
Engineering 615, 370 615, 370 595, 500 19, 870
Parks 1, 173, 290 1, 173, 290 11209, 296 36, 006)
Graffiti 129, 175 129, 175 128, 127 1, 048
Trails 14, 500 14, 500 9, 564 4, 936
Community Development:
Planning 818, 605 840, 425 775, 449 64, 976
Public Services 637, 540 637, 540 564, 779 72, 761
Building and Safety 705, 420 705, 420 669, 422 35, 998
Code Enforcement 386, 330 461, 330 460, 888 442
Community Volunteer Services 104, 710 104, 710 100, 908 3, 802 Capital Outlay 746, 650 904, 295 93, 675 810, 620
Total Expenditures 23, 904, 750 24, 502, 005 21, 516, 510 2, 985, 495 Excess ( Deficiency) of Revenues
over Expenditures 1, 171, 905 878, 480 6, 148, 946 5, 270, 466 OTHER FINANCING SOURCES ( USES):
Transfers In
Transfers Out 1, 919, 640) 4, 714, 170) 3, 719, 274) 994, 896 Total Other Financing Sources ( Uses) 1, 919, 640) 4, 714, 170) 3, 719, 274) 994, 896 Net Change in Fund Balance 747, 735) 3, 835, 690) 2, 429, 672 6, 265, 362 Fund Balance, Beginning of Year 18, 684, 573 18, 684, 573 18, 684, 573 Fund Balance, End of Year 17, 936, 838 14, 848, 883 21, 114, 245 6, 265, 362 Irp
-90-
City of Highland
Budgetary Comparison Schedule
Budget and Actual - Grants
Year Ended June 30, 2023
REVENUES:
Intergovernmental
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Public Works
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
OTHER FINANCING SOURCES ( USES):
Transfers In
Transfers Out
Total Other Financing Sources ( Uses)
Net Change in Fund Balance
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Budgeted Amounts Actual Positive
Original Final Amounts ( Negative)
2, 653, 000 $ 2, 653, 000 $ 1, 259, 131 $ ( 1, 393, 869) 84, 548 84, 548
2, 653, 000 2, 653, 000 1, 343, 679 ( 1, 309, 321)
84, 057 ( 84, 057)
6, 565, 000 6, 777, 045 2, 812, 504 3, 964, 541
6, 565, 000 6, 777, 045 2, 896, 561 3, 880, 484
3, 912, 000) ( 4, 124, 045) ( 1, 552, 882) 2, 571, 163
149, 250 149, 230 ( 20)
14y, zbU l4y, z. 5u kzu)
3, 912, 000) ( 3, 974, 795) ( 1, 403, 652) 2, 571, 143
12, 098, 439 12, 098, 439 12, 098, 439 -
8, 186, 439 $ 8, 123, 644 $ 10, 694, 787 $ 2, 571, 143
73 -91-
City of Highland
Budgetary Comparison Schedule
Budget and Actual - Major Grants
Year Ended June 30, 2023
REVENUES:
Intergovernmental
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
General Government
Public Safety
Public Works
Community Development
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
OTHER FINANCING SOURCES ( USES):
Transfers In
Transfers Out
Total Other Financing Sources ( Uses)
Net Change in Fund Balance
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Budgeted Amounts Actual Positive
Original Final Amounts Negative)
22, 251, 000 22, 251, 000 4, 040, 812 18, 210, 188)
22, 251, 000 22, 251, 000 4, 040, 812 18, 210, 188)
68 68)
151, 000 2, 843, 575 2, 692, 575)
13, 136 13, 136)
247, 485 247, 485)
22, 251, 000 24, 000, 000 1, 920, 838 22, 079, 162
22, 251, 000 24, 151, 000 5, 025, 102 19, 125, 898
1, 900, 000) ( 984, 290) 915, 710
90, 048 90, 048
90, 048 -
1, 900, 000) ( 894, 242) 1, 005, 758
334, 352) ( 334, 352) ( 334, 352) -
334, 352) $ ( 2, 234, 352) $ ( 1, 228, 594) $ 1, 005, 758 74 -92-
City of Highland
Required Supplementary Information
Year Ended June, 2023
Schedule of Changes in Total OPEB Liability
and Related Ratios - Last Ten Fiscal Years*
Total OPEB Liability
Service cost
Interest on total OPEB liability
Difference between expected and actual experience
Changes in Assumptions
Benefit payments, including implicit subsidy
Net change in total OPEB liability
Total OPEB liability - beginning
Total OPEB liability - ending
Covered - employee payroll
Total OPEB liability as a percentage of
covered - employee payroll
Measurement Period
2022 2021 2020
104, 696 $ 87, 235 $ 66, 100
25, 612 27, 404 29, 999
8, 350)
270, 340) 134, 241 83, 368
41, 944) 43, 181) 37, 784)
181, 976) 197, 349 141, 683
1, 250, 109 1, 052, 760 911, 077
1, 068, 133 $ 1, 250, 109 $ 1, 052, 760
3, 142, 359 $ 3, 119, 466 $ 2, 858, 967
33. 99% 40. 07% 36. 82%
Fiscal year 2018 was the first year of implementation; therefore, 10 years of information not available.
Notes to the Schedule of Changes in the City' s Total OPEB Liability No assets are accumulated in a trust that meets the criteria in GASBS NO. 75, paragraph 4, to pay related benefits.
Benefit Changes: None
Changes in Assumptions: In 2019, the accounting discount rate changed from 3. 62% to 3. 13%. In 2020, the accounting discount rate changed from 3. 13% to 2. 45%. In 2021, the accounting discount rate changed from 2. 45% to 1. 92%. In 2022, the accounting discount rate changed from 1. 92% to 3. 69%. 75 -93-
Measurement Period
2019 2018 2017
57, 152 $ 25, 712 $ 24, 963
30, 820 25, 599 25, 002
18, 868) 40, 757)
65, 412
35, 035) 33, 347) 28, 484)
99, 481 22, 793) 21, 481
811, 596 834, 389 812, 908
911, 077 $ 811, 596 $ 834, 389
2, 811, 994 $ 2, 668, 338 $ 2, 668, 273
32. 40% 30. 42% 31. 27%
76 -94-
City of Highland
Required Supplementary Information
Year Ended June 30, 2023
Schedule of the City' s Proportionate Share of the Net Pension Liability Last 10 Years*
Proportionate Plan Fiduciary
Proportion of Proportionate Share of the Net Net Position as the Net Pension Share of Net Covered Pension Liability a % of the Total Measurement Date Liability Pension Liability Payroll as a % of Payroll Pension Liability 2022 0. 12514% $ 5, 855, 448 $ 3, 142, 359 186. 34% 76. 27% 2021 0. 04664% 2, 522, 435 3, 119, 466 80. 86% 88. 91%
2020 0. 04632% 5, 040, 141 2, 858, 967 176. 29% 76. 22% 2019 0. 04593% 4, 706, 642 2, 811, 994 167. 38% 76. 48% 2018 0. 04531 % 4, 366, 668 2, 668, 338 163. 65% 77. 17% 2017 0. 04585% 4, 547, 512 2, 668, 273 170. 43% 74. 87% 2016 0. 04564% 3, 949, 652 2, 518, 215 148. 02% 75. 23% 2015 0. 04548% 3, 121, 917 2, 437, 659 128. 07% 78. 40% 2014 0. 04897% 3, 047, 168 2, 426, 611 125. 57% 79. 19% Fiscal year 2015 was the first year of implementation; therefore, 10 years of information are not yet available.
Notes to the Schedule of the City' s Proportionate Share of the Net Pension Liability Benefit Changes: None
Changes in Assumptions: In 2017, the accounting discount rate changed from 7. 65% to 7. 15%. In 2022, the accounting discount rate changed from 7. 15% to 6. 90%. 77 -95-
City of Highland
Required Supplementary Information
Year Ended June 30, 2023
Schedule of Pension Plan Contributions
Last 10 Years*
Fiscal Year
Contractually
Required
Contributions
Contributions in
Relation to the
Actuarially Contribution
Determined Deficiency/
Contributions ( Excess)
Covered
Payroll
Contributions
as a % of
Covered Payroll
2023 809, 172 809, 172) $ - 3, 319, 012 24. 38%
2022 748, 452 748, 452) - 3, 142, 359 23. 82%
2021 728, 478 728, 478) - 3, 119, 466 23. 35%
2020 669, 787 669, 787) - 2, 858, 967 23. 43%
2019 594, 646 594, 646) - 2, 811, 994 21. 15%
2018 515, 418 515, 418) - 2, 668, 338 19. 32%
2017 483, 969 483, 969) - 2, 668, 273 18. 14%
2016 445, 379 445, 379) - 2, 518, 215 17. 69%
2015 395, 286 395, 286) - 2, 437, 659 16. 22%
Fiscal year 2015 was the first year of implementation, therefore, 10 years of information are not yet available.
Notes to the Schedule of Plan Contributions
Valuation Date: 6/30/ 2013, 6/ 30/ 2014, 6/ 30/ 2015, 6/ 30/ 2016, 6/ 30/ 2017, 6/ 30/2018, 6/ 30/ 19, 6/ 30/ 20, 6/ 30/ 21
78 -96-
City of Highland
Notes to Required Supplementary Information
Year Ended June 30, 2023
Budgetary Information
The City adopts an annual budget prepared on the modified accrual basis for its governmental funds (e. g., General Fund, Special Revenue Funds, and Capital Projects Funds), and on an accrual basis for its Internal Services Funds, which is consistent with generally accepted accounting principles ( GAAP). The City Manager is required to prepare and submit to the City Council the annual budget of the City and administer it after adoption.
A two- year budget was adopted by City Council on June 8, 2021 for fiscal years 2021- 22 and 2022- 23. City Manager approval is required for budget revisions within a department and City Council approval is required for budget revisions that affect the total appropriations of a department. Every fund, except for the General Fund and Capital Improvement Capital Projects Fund, is considered a department. For each department, total expenditures may not legally exceed total appropriations. All annual appropriations lapse at fiscal year- end. Budgeted expenditure amounts represent original appropriations adjusted by $597,255 for supplemental appropriations during the year ended June 30, 2023.
There were no budgeted appropriations for the non -major FEMA Special Revenue Fund, which is used to account for all expenditures that are associated with unanticipated events that will most likely be reimbursed by FEMA and/ or CAL EMA. Accordingly, no budgetary comparison for this fund is presented in the financial statements. 79 -97-
SUPPLEMENTARY INFORMATION
m-98-
City of Highland
Budgetary Comparison Schedule
Budget and Actual - Capital Improvements
Year Ended June 30, 2023
REVENUES:
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Public Works
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
OTHER FINANCING SOURCES ( USES)
Transfers Out
Total Other Financing Sources ( Uses)
Net Change in Fund Balance
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
50, 000 235, 787 185, 787
50, 000 235, 787 185, 787
251, 890 253, 789 1, 899)
2, 238, 000 704, 034 1, 533, 966
2, 489, 890 957, 823 1, 532, 067
2, 439, 890) ( 722, 036) 1, 717, 854
90, 048) ( 90, 048)
90, 048) ( 90, 048)
2, 439, 890) ( 812, 084) 1, 627, 806
7, 342, 585 7, 342, 585 -
4, 902, 695 $ 6, 530, 501 $ 1, 627, 806
81 -99-
City of Highland
Budgetary Comparison Schedule
Budget and Actual - Development Impact Fees
Year Ended June 30, 2023
REVENUES:
Charges for Services
Miscellaneous
Investment Income
Total Revenues
EXPENDITURES:
Current:
Public Works
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
OTHER FINANCING SOURCES ( USES)
Issuance of Debt
Total Other Financing Sources ( Uses)
Net Change in Fund Balance
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
225, 000 1, 954, 780 1, 729, 780
60, 000 167, 623 107, 623
285, 000 2, 122, 403 1, 837, 403
2, 482, 890 2, 393, 646 89, 244
2, 482, 890 2, 393, 646 89, 244
2, 197, 890) ( 271, 243) 1, 926, 647
1, 643, 962 1, 643, 962
1, 643, 962 1, 643, 962
2, 197, 890) 1, 372, 719 3, 570, 609
6, 335, 842 6, 335, 842 -
4, 137, 952 $ 7, 708, 561 $ 3, 570, 609
82 -100-
83 -101-
NON -MAJOR GOVERNMENTAL FUNDS
84 -102-
City of Highland
Non -major Governmental Funds
Special Revenue Funds
The following Special Revenue Funds have been classified as other governmental funds in the accompanying financial statements:
Measure I - In June 1990, the taxpayers voted for added taxes on gasoline to provide additional monies by approving a one- half cent sales tax increase. In 2004, the taxpayers voted to reauthorize this tax until 2040.
These funds are kept locally for major road and transportation expenses and are disbursed to the City by the San Bernardino County Transportation Authority ( SBCTA).
Traffic Safety - This fund accounts for the financial transactions as prescribed by the State of California statute on California Vehicle Code Fines. Revenues are collected by the County and remitted to the City for expenditures related to Traffic Safety such as crossing guards and traffic safety improvements.
Gas Tax Fund- This fund accounts for the construction and maintenance of the roads and related road operations in the City. Financing is provided by the City' s share of state gasoline taxes from the State of California Transportation Department. This fund also accounts for Prop 1 B funds.
Article 3 - These are State funds provided through SBCTA as grants, and are to be used for bikeways & pedestrian ways.
Community Development Block Grant ( CDBG) - Received from the County of San Bernardino. The grants are used to develop a viable urban community by providing decent housing and a suitable living environment. The City accomplishes this by providing properly maintained roads and taking care of target areas such as Ward Street and Cunningham Street through code enforcement services and neighborhood revitalization.
Developer Fees - These are fees collected from developers to finish tracts with street lights, trees, street widening, signals, etc., to be done at a later time when areas are totally developed.
Landscape Maintenance District - Different areas of the City have been placed into the Landscape Maintenance District to maintain the landscaping surrounding a particular tract of homes. These funds are used to maintain that level of service that was previously provided by the developer.
Street Light District - This is a citywide assessment for service. These funds are collected to maintain street lights throughout the City. The City adds street lights as the need arises.
Community Trails District - This is funded by assessments to particular property owners who have access to the trails for usage by bicycles, horses, and citizens.
Parks Maintenance District - Certain areas of the City that have access to the Canyon Oaks Park, Cunningham Park, Oak Creek Park & Seeley Park have been placed into the Parks Maintenance District. This assessment is for the maintenance of the parks.
FEMA - The FEMA fund is used to account for all expenditures in one fund that are associated with unanticipated events that will most likely be reimbursed by FEMA and/ or Cal EMA.
Air Quality Management District ( AQMD) - This fund is used to account for the City' s share of vehicle registration fees that the State of California has allocated to address air quality concerns in Southern California.
These monies are to be used in air quality maintenance programs locally and/ or regionally. 85 -103-
City of Highland
Non -major Governmental Funds
Special Revenue Funds - Continued
Citizens Option for Public Safety Program ( COPS) - This fund is used for front line police services including anti -gang and community crime prevention programs.
Street and Storm Drain Maintenance District - This is funded by special assessments for street and storm drain maintenance within a tract.
Justice Assistance Grant ( JAG) - This grant is funded by the U. S. Department of Justice for local law enforcement purposes. This grant mainly aids in equipment purchases and special project over -time.
Paramedic Department - This fund accounts for the monies received through the medic tax. The medic tax partially funds the paramedic program. The City contracts with the State ( Cal -Fire) for this service.
Housing Authority - This fund accounts for the housing funds and certain housing assets of the dissolved RDA after the date of dissolution.
Capital Projects Funds
The following Capital Projects Funds have been classified as other governmental funds in the accompanying financial statements:
General Capital Financing Capital Projects Fund - This fund is used to match potential competitive grants and fund future capital projects.
Community Facilities District - The Greenspot Corridor ( CFD 90- 1) in the east end of the City has been placed into a CFD ( Mello -Roos) to provide needed infrastructure, housing, and commercial retail growth to that area.
Also to be provided are police and fire services. Tract 14326 ( CFD 2001- 1) is a residential Community Facilities District, as is Tract 17682 ( CFD 2007- 1).
99 -104-
City of Highland
Combining Balance Sheet
Non -major Governmental Funds
June 30, 2023
Special Revenue
Traffic Developer
Measure I Safety Gas Tax Article 3 CDBG Fees
ASSETS
Cash and Investments 2, 678, 978 1, 413, 093 4, 867, 135 Receivables:
Accounts
Interest 18, 513 11, 421 40, 242
Property Taxes
Loans
Leases
Due From Other Governments 253, 441 3, 402 349, 059 221, 003 29, 733 Advance to Successor Agency
Total Assets 2, 950, 932 3, 402 1, 773, 573 221, 003 29, 733 4, 907, 377
LIABILITIES
Accounts Payable 65, 554 478, 831 78, 781 3, 011 4, 000 Accrued Liabilities 18, 023
Retention Payable 1, 146 42, 986 3, 857
Due to Other Funds 3, 402 138, 366 26, 722
Total Liabilities 66, 700 3, 402 539, 840 221, 004 29, 733 4, 000
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenues 221, 003
Lease Related
Total Deferred Inflows of Resources 221, 003
FUND BALANCES ( DEFICITS)
Nonspendable
Restricted 2, 884, 232 1, 233, 733 4, 903, 377
Assigned
Unassigned 221, 004)
Total Fund Balances 2, 884, 232 1, 233, 733 221, 004) 4, 903, 377 Total Liabilities, Deferred Inflows
and Fund Balances 2, 950, 932 3, 402 1, 773, 573 221, 003 29, 733 4, 907, 377 87 -105-
Special Revenue
Landscape Street Community Parks Street and
Maintenance Light Trails Maintenance Storm Drain
District District District District FEMA AQMD COPS Maintenance 96, 660 119, 716 53, 517 261, 394 $ 325, 336 $ 620, 358 529
1, 627 2, 416 - 8, 342
5, 613 4, 195 170 1, 200 87
18, 859
102. 273 124, 440 53, 687 264, 221 $ - 346. 611 $ 628, 787 64, 193 52, 509 15, 819 $ 4, 880 $
1, 407 1, 407 118
65, 600 52, 509 17, 226 4, 880 118
36, 673 71, 931 53, 687 246, 995 341, 731 628, 669
36, 673 71, 931 53, 687 246, 995 341, 731 628, 669
102, 273 $ 124, 440 $ 53, 687 $ 264, 221 $ - $ 346, 611 $ - $ 628, 787 Continued)
-106-
M
City of Highland
Combining Balance Sheet
Non -major Governmental Funds ( Continued)
June 30, 2023
Special Revenue Capital Projects Total
Justice General Community Non - major
Assistance Paramedic Housing Capital Facilities Governmental Grant Department Authority Financing District Funds
ASSETS
Cash and Investments 30, 453 462, 177 3, 566, 914 7, 641, 131 22, 136, 862 Receivables:
Accounts 60, 981 10, 170 71, 680
Interest 28, 419 65, 188 176, 168
Property Taxes 5, 812 5, 444 22, 521
Loans 695, 728 695, 728
Leases 946, 599 946, 599
Due From Other Governments 51, 573 578, 950 1, 506, 020 Advance to Successor Agency 181, 375 181, 375
Total Assets 30, 453 519, 562 5, 997, 985 7, 767, 300 15, 614 25, 736, 953
LIABILITIES
Accounts Payable 467, 989 10, 260 135, 831 5, 475 1, 387, 133 Accrued Liabilities 4, 111 1, 161 26, 227
Retention Payable 6, 985 54, 974
Due to Other Funds 10, 139 178, 629
Total Liabilities 467, 989 14, 371 143, 977 15, 614 1, 646, 963
DEFERRED INFLOWS OF RESOURCES
Unavailable Revenues 51, 573 578, 950 851, 526
Lease Related 946, 599 946, 599
Total Deferred Inflows of Resources 51, 573 1, 525, 549 1, 798, 125
FUND BALANCES ( DEFICITS)
Nonspendable
Restricted 30, 453 4, 458, 065 14, 889, 546
Assigned 7, 623, 323 7, 623, 323
Unassigned 221, 004)
Total Fund Balances 30, 453 4, 458, 065 7, 623, 323 22, 291, 865 Total Liabilities, Deferred Inflows
and Fund Balances 30, 453 519, 562 5, 997, 985 7, 767, 300 15, 614 25, 736, 953 I
-107-
-108-
m
City of Highland
Combining Statement of Revenues, Expenditures and Changes in Fund Balances Non -major Governmental Funds
Year Ended June 30, 2023
cial Revenue
Traffic Developer
Measure I Safety Gas Tax Article 3 CDBG Fees
REVENUES
Taxes
Licenses and Permits
Intergovernmental 1, 496, 223 2, 730, 763 55, 980 806, 609 Charges for Services 398, 546
Fines and Forfeitures 23, 758
Investment Income 23, 349 25, 381 91, 270
Rental Income
Miscellaneous 9, 656
Total Revenues 1, 519, 572 23, 758 2, 765, 800 55, 980 806, 609 489, 816
EXPENDITURES
Current:
General Government
Public Safety 63, 287
Public Works 1, 823, 807 4, 000
Community Development 192, 594
CapitalOutlay 263, 587 859, 727 193, 954 603, 778 230
Total Expenditures 263, 587 63, 287 2, 683, 534 193, 954 796, 372 4, 230 Excess ( Deficiency) of Revenues Over
Expenditures 1, 255, 985 39, 529) 82, 266 137, 974) 10,237 485, 586
OTHER FINANCING SOURCES ( USES)
Sale of Capital Assets
Transfers In 39, 529 145, 023
Transfers Out 149, 230)
Total Other Financing
Sources ( Uses) 149, 230) 39, 529 145, 023
Net Change in Fund Balances 1, 106, 755 227, 289 137, 974) 10, 237 485, 586 Fund Balances, Beginning 1, 777, 477 1, 006, 444 83, 030) 10, 237) 4, 417, 791 Fund Balances, End of Year 2, 884, 232 1, 233, 733 221, 004) 4, 903, 377 91 -109-
Special Revenue
Landscape Street Community Parks Street and
Maintenance Light Trails Maintenance Storm Drain
District District District District FEMA AQMD COPS Maintenance 555, 000 415, 003 16, 801 118, 715 $ 43,496
74, 644 165, 306
216 324 108 2, 551 6, 160 13, 170
3, 517 89, 837 28, 560
558, 733 505. 164 16,909 121, 266 80, 804 165, 306 85, 226 165, 306
522, 060 450, 182 1, 150 134, 508 74, 625 15, 023
522. 060 450, 182 1, 150 134, 508 74, 625 165, 306 15, 023 36, 673 54, 982 15, 759 13, 242) - 6, 179 70, 203
53, 803 -
53, 803 -
36, 673 54, 982 15, 759 40, 561 6, 179 70, 203
16, 949 37, 928 206, 434 - 335, 552 558, 466
36, 673 71, 931 53, 687 246, 995 $ 341, 731 628. 669
Continued)
92 -110-
City of Highland
Combining Statement of Revenues, Expenditures and Changes in Fund Balances Non - major Governmental Funds ( Continued)
Year Ended June 30, 2023
REVENUES
Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Investment Income
Rental Income
Miscellaneous
Total Revenues
EXPENDITURES
Current:
General Government
Public Safety
Public Works
Community Development
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues Over
Expenditures
OTHER FINANCING SOURCES ( USES)
Sale of Capital Assets
Transfers In
Transfers Out
Total Other Financing
Sources ( Uses)
Net Change in Fund Balances
Fund Balances, Beginning
Fund Balances, End of Year
Special Revenue Capital Projects Total
Justice General Community Non - major
Assistance Paramedic Housing Capital Facilities Governmental Grant Department Authority Financing District Funds
366, 991 $ 1, 516, 006
30, 453 5, 359, 978
144, 476 543, 022
23, 758
64, 571 108, 346 335, 446
120, 000 120, 000
4, 599 10, 170 146, 339
30, 453 366, 991 189, 170 252, 822 10, 170 8, 044, 549
1, 238, 933 1, 467, 526
158, 707 10, 170 3, 194, 232
296, 588 489, 182
226, 849 2, 148, 125
1, 238, 933 296, 588 385, 556 10, 170 7, 299, 065
30, 453 871, 942) 107, 418) 132, 734) 745, 484
871, 942
871, 942
30, 453 -
1, 649, 000
145, 023)
1, 503, 977
107, 418) 1, 371, 243
2, 759, 297
294, 253)
2,465, 044
3, 210, 528
4, 565, 483 6, 252, 080 - 19, 081, 337
30, 453 $ - $ 4; 458, 065 $ 7: 623, 323 $ - $ 22, 291, 865 93 -111-
City of Highland
Budgetary Comparison Schedule
Measure I - Special Revenue Fund
Year Ended June 30, 2023
REVENUES:
Intergovernmental
Investment Income
Total Revenues
EXPENDITURES:
Current:
Public Works
Capital Outlay
Total Expenditures
OTHER FINANCING SOURCES ( USES)
Transfers out
Total Other Financing Sources ( Uses)
Net Change in Fund Balance
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
1, 168, 255 1, 496, 223 327, 968
19, 000 23, 349 4, 349
1, 187, 255 1, 519, 572 332, 317
282, 000 263, 587 18, 413
282, 000 263, 587 18, 413
149, 250) ( 149, 230) 20
149, 250) ( 149, 230) 20
756, 005 1, 106, 755 350, 750
1, 777, 477 1, 777, 477 -
2, 533, 482 $ 2, 884, 232 $ 350, 730
94 -112-
City of Highland
Budgetary Comparison Schedule
Traffic Safety - Special Revenue Fund
Year Ended June 30, 2023
REVENUES:
Fines and Forfeitures
Investment Income
Total Revenues
EXPENDITURES:
Current:
Public Safety
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
OTHER FINANCING SOURCES ( USES)
Transfers In
Total Other Financing Sources ( Uses)
Net Change in Fund Balances
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
64, 000 23, 758 40, 242)
64, 000 23, 758 40, 242)
63, 290 63, 287 3
63, 290 63, 287 3
710 39, 529) 40, 239)
39, 530 39, 529 1)
39, 530 39, 529 1)
40, 240 40, 240)
40, 240 $ - $ ( 40, 240)
95 -113-
City of Highland
Budgetary Comparison Schedule
Gas Tax - Special Revenue Fund
Year Ended June 30, 2023
REVENUES:
Intergovernmental
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Public Works
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
OTHER FINANCING SOURCES ( USES)
Transfers In
Total Other Financing Sources ( Uses)
Net Change in Fund Balances
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
2, 642, 425 2, 730, 763 88, 338
10, 000 25, 381 15, 381
15, 000 9, 656 5, 344)
2, 667, 425 2, 765, 800 98, 375
1, 847, 475 1, 823, 807 23, 668
933, 225 859, 727 73, 498
2, 780, 700 2, 683, 534 97, 166
113, 275) 82, 266 195, 541
145, 025 145, 023 2)
145, 025 145, 023 2)
31, 750 227, 289 195, 539
1, 006, 444 1, 006, 444 -
1, 038, 194 $ 1, 233, 733 $ 195, 539
-114-
REVENUES:
Taxes
Total Revenues
EXPENDITURES:
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
Fund Balance, Beginning of Year
Fund Balance, End of Year
City of Highland
Budgetary Comparison Schedule
Article 3 - Special Revenue Fund
Year Ended June 30, 2023
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
28, 000 55, 980 27, 980
28, 000 55, 980 27, 980
221, 000 193, 954 27, 046
221, 000 193, 954 27, 046
193, 000) 137, 974) 55, 026
83, 030) ( 83, 030) -
276, 030) $ ( 221, 004) $ 55, 026
97 -115-
City of Highland
Budgetary Comparison Schedule
CDBG - Special Revenue Fund
Year Ended June 30, 2023
REVENUES:
Intergovernmental
Total Revenues
EXPENDITURES:
Current:
Community Development
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
OTHER FINANCING SOURCES ( USES)
Transfers In
Total Other Financing Sources ( Uses)
Net Change in Fund Balances
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
655, 795 806, 609 150, 814
655, 795 806, 609 150, 814
265, 795 192, 594 73, 201
602, 700 603, 778 1, 078)
868,495 796, 372 72, 123
212, 700) 10, 237 222, 937
212, 700) 10, 237 222, 937
10, 237) ( 10, 237) -
222, 937) $ - $ 222, 937
-116-
City of Highland
Budgetary Comparison Schedule
Developer Fees - Special Revenue Fund
Year Ended June 30, 2023
REVENUES:
Charges for Services
Investment Income
Total Revenues
EXPENDITURES:
Current:
Public Works
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
10, 000 398, 546 388, 546
40, 000 91, 270 51, 270
50, 000 489, 816 439, 816
31, 435 4, 000 27, 435
230 230)
31, 435 4, 230 27, 205
18, 565 485, 586 467, 021
4, 417, 791 4,417, 791 -
4,436, 356 $ 4, 903, 377 $ 467, 021
-117-
M
City of Highland
Budgetary Comparison Schedule
Landscape Maintenance District - Special Revenue Fund
Year Ended June 30, 2023
REVENUES:
Taxes
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Public Works
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
OTHER FINANCING SOURCES ( USES)
Transfers In
Total Other Financing Sources ( Uses)
Net Change in Fund Balances
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
415, 000 555, 000 140, 000
216 216
3, 517 3, 517
415, 000 558, 733 143, 733
570, 225 522, 060 48, 165
570, 225 522, 060 48, 165
155, 225) 36, 673 191, 898
155, 225) 36, 673 191, 898
155, 225) $ 36, 673 $ 191, 898
100
-118-
City of Highland
Budgetary Comparison Schedule
Street Light District - Special Revenue Fund
Year Ended June 30, 2023
REVENUES:
Taxes
Interest
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Public Works
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
OTHER FINANCING SOURCES ( USES)
Transfers In
Total Other Financing Sources ( Uses)
Net Change in Fund Balances
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
350, 000 415, 003 65, 003
324 324
25, 000 89, 837 64, 837
375, 000 505, 164 130, 164
450, 200 450, 182 18
450, 200 450, 182 18
75, 200) 54, 982 130, 182
75, 200) 54, 982 130, 182
16, 949 16, 949 -
58, 251) $ 71, 931 $ 130, 182
101 -119-
City of Highland
Budgetary Comparison Schedule
Community Trails - Special Revenue Fund
Year Ended June 30, 2023
REVENUES:
Taxes
Interest
Total Revenues
EXPENDITURES:
Current:
Public Works
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
OTHER FINANCING SOURCES ( USES)
Transfers In
Total Other Financing Sources ( Uses)
Net Change in Fund Balances
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
12, 750 16, 801 4, 051
108 108
12, 750 16, 909 4, 159
27, 100 1, 150 25, 950
27, 100 1, 150 25, 950
14, 350) 15, 759 30, 109
14, 350) 15, 759 30, 109
37, 928 37, 928 -
23, 578 $ 53, 687 $ 30, 109
102
-120-
City of Highland
Budgetary Comparison Schedule
Parks Maintenance District - Special Revenue Fund
Year Ended June 30, 2023
REVENUES:
Taxes
Investment Income
Total Revenues
EXPENDITURES:
Current:
Public Works
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
OTHER FINANCING SOURCES ( USES)
Transfers In
Total Other Financing Sources ( Uses)
Net Change in Fund Balances
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
89, 500 118, 715 29, 215
900 2, 551 1, 651
90, 400 121, 266 30, 866
134, 540 134, 508 32
134, 540 134, 508 32
44, 140) 13, 242) 30, 898
50, 815 53, 803 2, 988
50, 815 53, 803 2, 988
6, 675 40, 561 33, 886
206, 434 206, 434
213, 109 246, 995 33, 886
103
-121-
City of Highland
Budgetary Comparison Schedule
AQMD - Special Revenue Fund
Year Ended June 30, 2023
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
REVENUES:
Intergovernmental 72, 000 74, 644 2, 644
Investment Income 2, 600 6, 160 3, 560
Total Revenues 74, 600 80, 804 6, 204
EXPENDITURES:
Current
Public Works 43, 400 74, 625 31, 225)
Capital Outlay 45, 000 45, 000
Total Expenditures 88, 400 74, 625 13, 775
Excess ( Deficiency) of Revenues
over Expenditures 13, 800) 6, 179 19, 979
Fund Balance, Beginning of Year 335, 552 335, 552
Fund Balance, End of Year 321, 752 341, 731 19, 979
104
-122-
City of Highland
Budgetary Comparison Schedule
COPS - Special Revenue Fund
Year Ended June 30, 2023
Variance with
Final Budget
Final Actual Positive
Budget Amounts ( Negative)
REVENUES:
Intergovernmental $ 165, 310 $ 165, 306 $ ( 4)
Total Revenues 165, 310 165, 306 ( 4)
EXPENDITURES
Current:
Public Safety 165, 310 165, 306 4
Total Expenditures 165, 310 165, 306 4
Excess ( Deficiency) of Revenues
over Expenditures - - -
Fund Balance, Beginning of Year - - -
Fund Balance, End of Year $ - $ -
105
-123-
City of Highland
Budgetary Comparison Schedule
Street and Storm Drain Maintenance - Special Revenue Fund Year Ended June 30, 2023
REVENUES:
Taxes
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Public Works
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
40, 400 43, 496 3, 096
3, 400 13, 170 9, 770
28, 560 28, 560
43, 800 85, 226 41, 426
36, 030 15, 023 21, 007
36, 030 15, 023 21, 007
7, 770 70, 203 62, 433
558, 466 558, 466
566, 236 628, 669 62, 433
106
-124-
City of Highland
Budgetary Comparison Schedule
Justice Assistance Grant - Special Revenue Fund
Year Ended June 30, 2023
REVENUES:
Intergovernmental
Total Revenues
EXPENDITURES:
Current:
Public Safety
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
20, 000 30, 453 10, 453
20, 000 30, 453 10, 453
20, 000
20, 000
20, 000
20, 000
30, 453 30, 453
30, 453 $ 30, 453
107
-125-
City of Highland
Budgetary Comparison Schedule
Paramedic Department - Special Revenue Fund
Year Ended June 30, 2023
REVENUES:
Taxes
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Public Safety
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
OTHER FINANCING SOURCES:
Transfers In
Total Other Financing Sources ( Uses)
Net Change in Fund Balance
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
360, 000 366, 991 6, 991
360, 000 366, 991 6, 991
2, 228, 825 1, 238, 933 989, 892
2, 228, 825 1, 238, 933 989, 892
1, 868, 825) ( 871, 942) 996, 883
1, 868, 825 871, 942 ( 996, 883)
1, 868, 825 871, 942 ( 996, 883)
108
-126-
City of Highland
Budgetary Comparison Schedule
Housing Authority - Special Revenue Fund
Year Ended June 30, 2023
REVENUES:
Investment Income
Rental Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Community Development
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
54, 720 64, 571 9, 851
120, 000 120, 000
4, 500 4, 599 99
179, 220 189, 170 9, 950
296, 680 296, 588 92
296, 680 296, 588 92
117, 460) 107, 418) 10, 042
4, 565, 483 4, 565, 483 -
4,448, 023 $ 4, 458, 065 $ 10, 042
109
-127-
City of Highland
Budgetary Comparison Schedule
General Capital Financing - Capital Projects Fund
Year Ended June 30, 2023
REVENUES:
Charges for Services
Investment Income
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Public Works
Capital Outlay
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
OTHER FINANCING SOURCES ( USES)
Transfers In
Transfers Out
Total Other Financing Sources ( Uses)
Net Change in Fund Balance
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts Negative)
100, 000 144, 476 44, 476
146, 870 108, 346 38, 524)
5, 000 5, 000)
251, 870 252, 822 952
157, 685 158, 707 1, 022)
1, 117, 165 226, 849 890, 316
1, 274, 850 385, 556 889, 294
1, 022, 980) ( 132, 734) 890, 246
1, 650, 000 1, 649, 000 1, 000)
145, 025) 145, 023) 2
1, 504, 975 1, 503, 977 998)
481, 995 1, 371, 243 889, 248
6, 252, 080 6, 252, 080 -
6, 734, 075 $ 7, 623, 323 $ 889, 248
110
-128-
City of Highland
Budgetary Comparison Schedule
Community Facilities District - Capital Projects Fund
Year Ended June 30, 2023
REVENUES:
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Public Works
Total Expenditures
Excess ( Deficiency) of Revenues
over Expenditures
Fund Balance, Beginning of Year
Fund Balance, End of Year
Variance with
Final Budget
Final Actual Positive
Budget Amounts ( Negative)
10, 350 $ 10, 170 $ ( 180)
10, 350 10, 170 ( 180)
10, 350 10, 170 180
10, 350 10, 170 180
111
-129-
City of Highland
Internal Service Funds
The Internal Service Funds are used to allocate the cost of providing goods and services by one department to other departments on a cost reimbursement basis. The City has two internal service funds; the Insurance Fund & the General Services Fund.
Insurance - This fund accounts for all expenditures relating to insurance premiums for both workers compensation and general liability of the City.
General Services - This fund accounts for all expenditures relating to City Hall including; utilities, janitorial services, computer network, copier leases, equipment and building maintenance repairs. 112
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City of Highland
Combining Statement of Net Position
Internal Service Funds
June 30, 2023
Governmental Activities
Internal Service Funds
General
Insurance Services Total
ASSETS
Current:
Cash and Investments 4,213, 759 $ 1, 501, 918 5, 715, 677 Receivable:
Accounts 1, 825 1, 825
Interest 29, 313 11, 406 40,719
Total Assets 4, 243, 072 1, 515, 149 5, 758, 221
LIABILITIES
Current:
Accounts Payable 1, 109 10, 214 11, 323
Accrued Liabilities 2, 983 3, 711 6, 694
Claims Payable 14, 000 - 14, 000
Total Current Liabilities 18, 092 13, 925 32, 017
Noncurrent
Claims Payable 135, 000 - 135, 000
Total Noncurrent Liabilities 135, 000 - 135, 000
Total Liabilities 153, 092 13, 925 167, 017
NET POSITION
Unrestricted 4, 089, 980 1, 501, 224 5, 591, 204
Total Net Position $ 4, 089, 980 $ 1, 501, 224 $ 5, 591, 204 113
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City of Highland
Combining Statement of Revenues, Expenses and Changes in Net Position Internal Service Funds
Year Ended June 30, 2023
OPERATING REVENUES
Charges for Services
Miscellaneous
Total Operating Revenues
OPERATING EXPENSES
Salaries and Benefits
Insurance Premiums
Claims and Judgments
Legal Fees
Administrative Expenses
Insurance Adjusting Fees
Total Operating Expenses
Operating Income ( Loss)
NONOPERATING REVENUES ( EXPENSES)
Investment Income
Income before Contributions and Transfers
Transfers in
Change in Net Position
Net Position, Beginning of Year
Net Position, End of Year
Governmental Activities
Internal Service Funds
General
Insurance Services Total
503, 838 $ 92, 521 $ 596, 359
23, 811 23, 811
527, 649 92, 521 620, 170
123, 804 123, 804
460, 171 460, 171
6, 109 6, 109
12, 306 495, 028 507, 334
602, 390 495, 028 1, 097, 418
74, 741) 402, 507) 477, 248)
74, 740 17, 745 92, 485
1) 384, 762) 384, 763)
580, 000 525, 000 1, 105, 000
579, 999 140, 238 720, 237
3, 509, 981 1, 360, 986 4, 870, 967
4, 089, 980 $ 1, 501, 224 $ 5, 591, 204
114
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City of Highland
Combining Statement of Cash Flows
Internal Service Funds
Year Ended June 30, 2023
CASH FLOWS FROM OPERATING ACTIVITIES
Cash Received from Services
Cash Payments to Employees for Services
Cash Payments Made to SuppliersNendors
Net Cash Provided ( Used) By Operations
CASH FLOWS FROM NONCAPITAL
FINANCING ACTIVITIES
Cash Received from Other Funds
Net Cash Provided ( Used) By NonCapital
Financing Activities
CASH FLOWS FROM INVESTING ACTIVITIES
Interest Received
Net Cash Provided ( Used) By Investing
Activities
Net Increase ( Decrease) in Cash and
Cash Equivalents
Cash and Equivalents - Beginning of Year
Cash and Equivalents - End of Year
Reconciliation of Operating Income to Net Cash
Provided ( Used) by Operating Activities
Operating Income ( Loss)
Adjustments to Reconcile Operating Income ( Loss) to
Net Cash Provided ( Used) by Operating Activities:
Increase) Decrease in Accounts Receivable
Increase ( Decrease) in Accounts Payable
Increase ( Decrease) in Accrued Liabilities
Increase ( Decrease) in Claims Payable
Net Cash Provided ( Used) by Operating Activities
Governmental Activities
Internal Service Funds
General
Insurance Services Total
527, 649 $ 91, 992 $ 619, 641
123, 527) ( 103) ( 123, 630)
489, 012) ( 526,909) ( 1, 015, 921)
84, 890) ( 435, 020) ( 519, 910)
580, 000 525,000 1, 105, 000
580,000 525, 000 1, 105, 000
52, 302 7, 711 60, 013
52, 302 7, 711 60, 013
547, 412 97, 691 645, 103
3, 666, 347 1, 404, 227 5, 070, 574
4, 213, 759 $ 1, 501, 918 $ 5, 715, 677
74, 741) $ ( 402, 507) $ ( 477, 248)
529) ( 529)
4,426) ( 31, 881) ( 36, 307)
277 ( 103) 174
6, 000) - ( 6, 000)
84, 890) $ ( 435,020) $ ( 519, 910)
115
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STATISTICAL SECTION
116
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STATISTICAL SECTION
This section of the City of Highland' s annual comprehensive financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the government' s overall financial health.
CONTENTS PAGE
Financial Trends 118 — 121
These schedules contain trend information to help the reader understand how the City' s financial performance and well- being have changed over time.
Revenue Capacity 122 — 125
These schedules contain information to help the reader assess the City' s most significant local revenue source, the property tax.
Debt Capacity 126 — 130
These schedules present information to help the reader assess the affordability of the City's current levels of outstanding debt and the City' s ability to issue additional debt in the future.
Demographic and Economic Information 131 — 132
These schedules offer demographic and economic indicators to help the reader understand the environment within which the City' s financial activities take place.
Operating Information 133 — 134
These schedules contain service and infrastructure data to help the reader understand how the information in the City' s financial report relates to the services the City provides and the activities it performs.
Sources: Unless otherwise noted, the information in these schedules is derived from the annual comprehensive financial report of the relevant fiscal year. 117
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CITY OF HIGHLAND
Net Position by Component
Last Ten Fiscal Years
accrual basis of accounting)
Fiscal Year
2023 2022 2021 2020 2019
Governmental activities:
Investment in capital assets 225, 563, 572 225, 235,630 225, 865, 157 227, 112, 025 221, 003, 257 Restricted for:
Public safety 30, 453 4, 622
Highways and streets 34, 296, 922 33, 314, 130 36, 238, 519 38, 678, 179 42,249,331 Community Development 5, 459, 347 5, 385, 260 5, 437, 302 5, 303, 599 5, 186, 442 Unrestricted 29, 749, 202 25, 606, 706 19, 744, 041 18, 903, 986 21, 353, 346 Total governmental activities net position 295. 099. 49E 289. 541. 72E 287, 289, 641 289. 997. 789 289. 792. 37E 2018 2017 2016 2015 2014
Governmental activities:
Investment in capital assets 214, 466, 575 216, 035, 504 210,865,837 216, 726, 391 209, 133, 022 Restricted for:
Public safety 26, 836 87, 188 10, 181, 809 10, 811, 124 11, 383, 704 Highways and streets 41, 447, 249 30, 801, 998 35, 846, 032 24, 126, 132 22, 951, 998 Community Development 5, 060, 289 4, 386, 881 4, 339, 917 1, 392, 208 1, 343, 835 Unrestricted 24, 874, 004 28, 349, 878 16, 375,043 9, 320, 447 11, 098, 575 Total governmental activities net position $ 285, 874, 953 279, 661, 449 277, 608, 638 $ 262. 376. 302 $ 255,911. 134 118
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CITY OF HIGHLAND
Changes in Net Position
Last Ten Fiscal Years
accrual basis of accounting)
Fiscal Year
2023 2022 2021 2020 2019 2018 2017 2016 2015 2014
Expenses:
Governmental activities:
General government 2, 415,060 2,329, 674 2, 970, 378 2, 667, 209 2, 391, 929 2, 152, 914 1, 988, 317 8, 026, 419 6,693,784 7, 288, 603 Public safety 19, 982, 109 18, 165, 480 17, 233, 793 16, 849, 924 15, 621, 202 14, 542, 332 14, 411, 209 12, 958,169 12,331, 238 11, 800, 508 Highways and streets 13, 683, 221 15, 510, 734 13, 951, 011 10, 727, 700 10, 608, 389 9, 797, 412 10, 392, 619 10, 618, 305 12,304,340 13, 352, 100 Community Development 4, 022, 217 4,845,025 3, 610, 883 3, 254, 385 3, 424, 262 3, 473, 178 2, 471, 487 Interest and fiscal charges
Total governmental activities expenses E102, 607 40,850,913 37, 766, 065 33, 499, 218 32, 045, 782 29, 965, 836 29, 263, 632 31, 602,893 31, 329,362 32, 441, 211 Program revenues:
Governmental acfivities:
Charges for services:
General government 907, 887 125, 608 362, 563 242, 669 338, 758 761, 641 726, 087 1, 583, 415 1, 080,488 1, 037, 804 Public safety 1, 750, 491 1, 511, 188 1, 307, 179 1, 248, 384 1, 284, 504 1, 279, 121 1, 266, 079 3, 679, 629 3,517,820 3, 785, 784 Highways and streets 2, 916, 475 1, 332, 697 2, 194, 101 1, 930,553 1, 748, 406 2, 688, 276 2, 809, 938 1, 020, 765 886, 907 949, 736 Community Development 2, 197, 408 2, 135, 481 1, 234, 314 1, 183, 807 1, 300, 273 1, 721, 294 1, 574,576 Operating grants and contributions 3, 956, 124
9,547,768
2, 811, 500
12, 935, 771
3, 909, 827
4, 994, 406
3, 097, 787
4, 730, 717
3, 305, 218
8, 345, 767
3, 206, 718
8, 344, 599
2, 204, 994
4, 618, 091
9,032,776
1, 054, 688
4, 464, 421
11, 931, 594
7, 901, 021
17, 151, 933
Capital grants and contributions
Total governmental activities program revenues
21, 276, 153 20, 852, 245 14, 002, 390 12, 433, 917 16, 322, 926 18, 001, 649 13, 199, 765 16, 371, 273 21, 881, 230 30,826, 278 Net revenues ( expenses) governmental activities ( 18, 826, 454) 19, 998, 668) 23, 763, 675) 21, 065, 301) 15,722, 856) 11, 964, 186) 16, 063, 867) ( 15, 231, 620) ( 9,448,132) 1, 614, 933) General revenues and other changes in net position:
Governmental activities:
Taxes:
Property taxes 16, 627, 854 15,406, 948 14, 517, 673 14, 021, 888 13, 389, 467 13, 036, 416 11, 809, 133 8,456,523 8, 568, 219 8, 188, 274 Sales and use taxes 4,057, 069 4, 017, 078 3, 714, 315 3, 076, 668 2, 918, 109 2, 702, 065 2, 632, 596 2,224, 734 1, 682, 344 1, 639, 446 Transient occupancy tax 265, 074 268, 259 271, 603 264, 958 266, 893 179, 088 302, 330 274, 410 264, 628 249, 722 Franchise taxes 2, 091, 919 1, 930, 701 1, 825, 256 1, 615, 213 1, 587,002 1, 502, 402 1, 535, 420 1, 587, 761 1, 561, 126 1, 500, 203 Business license tax 546, 140 446,810 491, 867 536, 749 497, 286 558, 270 173, 025 263, 489 344,282 253, 690 Other 58, 359 63, 608 40, 576 44, 146 26, 286 28, 623 24, 032 14, 459 14,362 47, 160 Gain on Sale of Capital Assets
Investrnentincome 570, 764 22, 924)
356, 150
133, 727 436, 821 522, 967 315, 496 317, 167 104, 983 987, 829 48, 567 State motor vehicle in lieu, unrestricted
Rental income
Land contribution from the Successor Agency
167, 045 140, 273 188,643 189, 052 432, 269 140, 458 133, 812 991, 825 1, 403, 154 1, 004, 511 Miscellaneous
Total governmental activities 24, 384, 224 22, 250, 753 21, 539, 810 20, 185, 495 19, 640, 279 18, 462, 818 16, 927, 515 13, 918, 184 14, 825, 944 12, 931, 573 Changes in net position governmental activities $ 5, 557, 770 $ 2, 252, 085 $ ( 2, 223, 865) 879, 806 $ 3, 917, 423 $ 6, 498, 632 $ 863, 648 $ ( 1, 313,436) $ 5. 377,812 $ 11, 316,640 Extraordinary item: Loss on transfer
Restatement ofLand
RestatmentofNet Position 484, 283) 285, 128) 1, 189, 163 Extraordinary item: Repayment of Advance 946,
087) Extraordinary
item: Bond Proceeds ( former RDA) 16,
545, 772 Implementation
of GASB 68 & 71 3,
513, 889) Restatement
of Depreciation 3,
859, 190) Restatement
of Capital Assets ( note 16) 1,
087, 356 3, 746, 577 Changes
innet position governmental activities $ 5, 557, 770 $ 2, 252, 085 $ 2, 708, 148) 879, 806) $ 3, 917, 423 $ 6, 213, 504 $ 2, 052, 811 $ 15, 232, 336 $ 6, 465, 168 $ 6, 744, 051 119 -137-
CITY OF HIGHLAND
Fund Balances of Governmental Funds
Last Ten Fiscal Years
modified accrual basis of accounting)
Fiscal Year
2023 2022 2021 2020 2019 2018 2017 2016 2015 2014
General fund:
Nonspendable 738. 375 872, 740 974, 619 978, 226 977, 829 999, 339 990, 099 1, 061, 528 1, 178, 728 1, 390,548 Spendable:
Restricted
Assigned 15, 061, 485 11, 680, 011 11, 680,011 9, 840, 573 9, 872, 519 10, 070, 945 9, 293, 748 5, 004, 971 5, 201, 502 5, 079, 911 Unassigned 5, 314, 385 6, 131, 822 3, 265, 164 3, 057, 435 3, 020, 491 3, 178, 858 3, 198, 945 1, 108, 361 2, 102, 381 2. 008, 776 Total general fund 21, 114, 245 18, 684, 573 15, 919, 794 13, 876, 234 13, 870, 839 14, 249, 142 13, 482, 792 7, 174, 860 8, 482, 611 8, 479,235 All other governmental funds:
Nonspendable:
Special revenue funds
Capital projects funds 1, 362, 235 1, 425, 413 1, 425, 413 Restricted:
Special revenue funds 25, 584, 333 25, 020, 963 26, 194, 182 26, 985, 405 28, 126, 206 27, 407, 827 27, 734, 045 35, 540, 081 25, 662, 859 27,064,666 Capital projects funds 14, 239, 062 13, 678, 427 15, 486, 261 16, 996, 373 19, 309, 569 19, 148, 448 11, 147, 755 13, 094, 825 23, 432 58, 771 Committed:
Assigned:
Special revenue funds
Capital projects funds 7, 623, 323 6, 252, 080 5, 073, 966 5, 103, 960 6, 006, 439 7, 884, 827 6, 792, 406 7, 330, 504 8, 462, 764 9, 104, 185 Unassigned:
Special revenue funds 1, 449, 598) 427, 619) 694, 177) 411, 719) 746, 061) 943, 910) 882, 715) 525, 490) 9, 580, 909) 7, 302, 032) Capital projects funds
Total all other governmental funds 45, 997, 120 44, 523, 851 46, 060, 232 48, 674, 019 52, 696, 153 53, 497, 192 46, 153, 726 56, 865, 333 25, 993, 559 28, 925, 590 120
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Revenues:
Taxes
Licenses and permits
Intergovernmental
Charges for services
Fines and forfeitures
Investment income
Rental income
Miscellaneous
Total revenues
Expenditures:
Current:
General government -
Highways and streets+
Public safety+
Community Development+
Capital outlay
Debt service:
Principal*
Interest*
Pass -through payments*
SERAF Payment*
Payment to bond escrow agent*
Total expenditures
Excess ( deficiency) of revenues over ( under)
expenditures
Other financing sources ( uses):
Sale of Capital Assets
Issuance of long term debt
Payment to bond escrow agent
Transfers in
Transfers out
Total other financing sources ( uses)
Extraordinary Item
Net change in fund balances
Debt service* as a percentage of noncapital + expenditures.
Debt service is for the Fortner RDA.
The RDA was dissolved on February 1, 2012,
CITY OF HIGHLAND
Changes in Fund Balances of Governmental Funds
Last Ten Fiscal Years
modified accrual basis of accounting)
Fiscal Year
2023 2022 2021 2020 2019 2018 2017 2016 2015 2014
24, 909,451 23, 163, 468 21, 885,819 20, 541, 202 19,710, 927 19, 013, 261 17, 458,633 16, 070,934 15, 456,880 14, 869, 000 1, 177,236 1, 217, 429 618,458 509,501 537, 720 855, 744 705,796 684, 186 561, 943 582, 506 11, 154, 120 15, 611, 819 8, 182, 201 8, 913, 837 12, 454, 853 10, 929,304 4, 517, 927 19, 025, 112 6,584,075 9,674, 444 4,452,340 2,362, 870 2, 697, 541 2, 287, 702 2, 346, 284 3, 914, 972 4, 155,849 1, 999, 287 1, 568,001 1, 963, 528 43,850 121, 887 80, 226 99,604 73, 838 116,380 139, 888 182,037 237, 306 457, 300 1, 285,825 ( 128, 949) 454, 062 1, 184, 670 1, 482, 102 824, 331 633, 959 217,790 1, 027, 138 89, 532 244,712 251, 042 244, 930 239,890 227, 190 226, 068 219,926 120,691 121, 961 122, 441 185, 153 86, 482 374, 675 87,465 398, 788 320, 619 195, 598 671, 337 1, 293,862 870, 354 43,452, 687 42, 686, 048 34, 537,912 33, 863,871 37, 231, 702 36, 200,679 28, 027,576 38,971, 374 26, 851, 166 28,629, 105 1, 931, 098 1, 801, 743 2, 140, 731 1, 904,692 2, 097, 547 1, 724,479 1, 736, 158 8,036,914 6, 230, 511 6, 147, 009 5,487, 701 5, 375, 194 5, 056, 624 5, 441, 043 4, 886, 690 4, 716, 911 5,481, 471 2,729,393 3,234,358 3,727, 336 19,288, 972 17, 495, 556 16, 570, 676 16, 164, 583 14, 931, 777 13, 913,656 13,238,605 12,408, 648 11, 793, 948 11, 313, 648 3, 308, 114 4, 137, 401 2, 903, 259 2, 454, 195 2, 558, 426 2,499,347 2,471, 487 - - - 10,072, 822 15, 370, 721 8, 808, 826 11, 916,097 13, 936, 604 5, 236,471 10, 199, 258 2,778, 168 8,521, 004 14, 068, 287 40, 088, 707 44, 180, 615 35, 480, 116 37, 880, 610 38, 411, 044 28,090, 863 33, 126,979 25, 953, 123 29, 779, 821 35, 256, 280 3, 363, 980 ( 1, 494, 567) ( 942, 204) 4( 016, 739) ( 1, 179,342) 8, 109, 816 ( 5, 099, 403 ) 13,018,251 ( 2, 928,655 ) 6, 627, 175 402,000
1, 643, 961 3, 397, 965 469, 081 - -
2, 998, 575 2,456,734 1, 864, 923 1, 919, 422 2, 995, 704 2, 191, 020 2, 017, 731 3,448, 326 3, 522, 188 708, 567 4, 103, 575) ( 3, 131, 734) ( 2, 364, 027) 1( 919,422) 2, 995,704 ( 2, 191, 020) ( 2,017,731) ( 3,448, 326) 3( 522,188) 708, 567 538, 961 2, 722, 965 371, 977
946,087)
3, 902, 941 T 1, 228. 398 $ 570,227 $ 4, 016, 739 $ 1( 179, 342) $ 8. 109,816 $ 5,099,403 $ 132018, 251 $ 2, 928,655 $ 7, 573, 262
0. 0% 0. 0% 0.0% 0. 0% 0. 0% 0.0% 0.0% 0. 0% 0.0% 0. 0% 121
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CITY OF HIGHLAND
Assessed Value and Estimated Actual Value of Taxable Property Last Ten Fiscal Years
Assessed Value
Category 2023 2022 2021 2020 2019
Residential 3, 960, 857, 745 3, 714, 571, 853 3, 559, 231, 681 3, 421, 547, 404 3, 235, 632, 104 Commercial 291, 697, 092 277, 843, 224 260, 893, 974 262, 495, 563 232, 261, 059 Industrial 85, 793, 793 69, 404, 126 57, 592, 686 52, 476, 393 51, 299, 293 Irrigated 74, 307 72, 850 438, 128 680, 270 666, 931
Dry Farm
Recreational 434, 378 1, 465, 450 2, 013, 113 2, 010, 581 1, 327, 099 Institutional 32, 017, 491 31, 389, 694 31, 067, 831 30, 851, 503 30, 051, 724 Miscellaneous 14, 109, 232 13, 667, 029 13, 595, 907 13, 035, 651 9, 917, 709 Vacant Land 120, 115, 497 104, 697, 062 89, 904, 034 91, 922, 879 88, 609, 668 SBE Nonunitary 37, 800 37, 800 37, 800 37, 800 18, 900
Unsecured 88, 477, 432 80, 602, 464 75, 228, 717 68, 665, 836 61, 381, 977 Govt. Owned 24, 733, 613 24, 248, 640 24, 000, 000
Unknown
Exemptions 117, 980, 381) 115, 727, 998) 111, 624, 080) 97, 885, 315) 82, 876, 255) Total 4, 500, 367, 999 4, 202, 272, 194 4, 002, 379, 791 3, 845, 838, 565 3, 628, 290, 209 Total direct rate 0. 24883 0. 24875 0. 24871 0. 24924 0. 23904 Category 2018 2017 2016 2015 2014
Residential 3, 058, 458, 940 2, 906, 523, 051 2, 773, 541, 762 2, 609, 720, 470 2, 447, 887, 756 Commercial 221, 613, 336 210, 815, 100 198, 338, 374 196, 409, 096 194, 061, 982 Industrial 48, 639, 494 48, 108, 184 46, 948, 732 42, 808, 510 42, 408, 595 Irrigated 655, 502 642, 650 632, 998 794, 784 791, 192
Dry Farm 129, 918 127, 371 200, 535 196, 606 195, 718
Recreational 1, 324, 666 1, 322, 280 1, 519, 489 2, 391, 470 2, 390, 411 Institutional 28, 952, 472 28, 702, 907 28, 271, 761 27, 748, 091 27, 588, 682 Miscellaneous 9, 841, 856 9, 906, 629 9, 556, 408 11, 796, 187 12, 959, 361 Vacant Land 88, 183, 693 82, 278, 983 76, 496, 990 75, 088, 677 74, 106, 442 SBE Nonunitary 18, 900 18, 900 18, 900 18, 900 31, 500
Unsecured 56, 298, 251 58, 764, 229 62, 288, 201 61, 175, 324 62, 341, 169 Govt. Owned
Unknown
Exemptions 79, 270, 623) 73, 367, 998) 72, 450, 406) 61, 581, 215) 60, 509, 158) Total 3, 434, 846, 405 3, 273, 842, 286 3, 125, 363, 744 2, 966, 566, 900 2, 804, 253, 650 Total direct rate 0. 23904 0. 23903 0. 23904 0. 23898 0. 23897 NOTE:
In 1978 the voters of the State of California passed Proposition 13 which limited property taxes to a total maximum rate of 1% based upon the assessed value of the property being taxed.
Each year the assessed value of property may be increased by an " inflation factor" ( limited to a maximum increase of 2%). With few exceptions, property is only re -assessed at the time that it is sold to a new owner. At that point, the new assessed value is reassessed at the purchase price of the property sold. The assessed valuation data shown above represents the only data currently available with respect to the actual market value of taxable property and is subject to the limitations described above.
Source: HdL
122
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CITY OF HIGHLAND
Direct and Overlapping Property Tax Rates
Rate per $ 100 of assessed value)
Last Eight Fiscal Years
2023 2022 2021 2020 2019 2018 2017 2016
City Direct Rate:
Property Tax General Fund
Assessed value of City basic rate 0. 24400 0. 24400 0. 24400 0. 24400 0. 24400 0. 24400 0$ 24400 0$ 24400 Total City Direct Rate 0. 24400 0. 24400 0. 24400 0. 24400 0. 24400 0.24400 0. 24400 0.24400 Overlapping Rates:
County Free Library 0. 01344 0. 01344 0. 01344 0. 01344 0. 01344 0.01344 0, 01344 0. 01344 County General Fund 0. 13880 0. 13880 0. 13880 0. 13880 0. 13880 0. 13880 0. 13880 0. 13880 County Superintendent 0. 00712 0.00712 0. 00712 0.00712 0. 00712 0.00712 0. 00712 0. 00712 Inland Empire Joint Resource Conservation District 0. 00049 0.00049 0. 00049 0. 00049 0. 00049 0. 00049 0. 00049 0. 00049 Education Revenue Augmentation Fund 0. 21010 0. 21010 0. 21010 0. 21010 0, 21010 0. 21010 0. 21010 0, 21010 Flood Control Administration 3- 6 0. 00080 0. 00080 0. 00080 0. 00080 0.00080 0. 00080 0. 00080 0. 00080 Flood Control Zone 3 0. 02430 0. 02430 0. 02430 0. 02430 0. 02430 0, 02430 0. 02430 0. 02430 Redlands Unified 0. 28670 0. 28670 0. 28670 0. 28670 0. 28670 0. 28670 0. 28670 0. 28670 San Bernardino Community College 0. 04880 0. 04880 0. 04880 0. 04880 0. 04880 0. 04880 0. 04880 0. 04880 San Bernardino Valley Municipal Water 0. 02510 0. 02510 0. 02510 0. 02510 0.02510 0.02510 0. 02510 0. 02510 San Bernardino Valley Water Conservation District 0.00043 0.00043 0. 00043 0. 00043 0.00043 0, 00043 0. 00043 0. 00043 Total Direct rates 1. 00000 1. 00000 1. 00000 1. 00000 1. 00000 1. 00000 1$ 00000 1. 00000 Redlands Unified School Bond 1993 0. 02790 0. 06620 0. 03600 0. 03390 0. 03240 0. 04940 0. 05240 0. 05670 San Bernardino Community College Bond 0. 04500 0. 05340 0. 06510 0. 05620 0. 04070 0. 03760 0. 03500 0. 04030 San Bernardino Unified School Bond 0. 08780 0. 10890 0. 10340 0. 09690 0. 11260 0. 10070 0.07950 0. 11820 San Bernardino Valley Muni Water District Bond 0. 13000 0. 13000 0. 14250 0. 14250 0. 15250 0. 15250 0. 16250 0. 16250 Total Overlapping Rates 0. 29070 0. 35850 0. 34700 0. 32950 0. 33820 0. 34020 0$ 32940 0. 37770 Total Direct & Overlapping Tax Rates 1, 29070 1. 35850 1. 34700 1. 32950 1. 33820 1. 34020 1. 32940 1. 37770 Redevelopment Rate n/ a n/ a n/ a n/ a n/ a n/ a n/ a n/ a Total Direct Rate 0. 24883 0. 24875 0. 24871 0. 24924 0. 23904 0. 23904 0. 23903 0. 23904 In 1978, California voters passed Proposition 13 which sets the property tax rate at a
1. 00% fixed amount. This 1. 00% is shared by all taxing agencies for which the subject property taxes reside in. In addition to the 1. 00% fixed amount, property owners are charged taxes as a percentage of assessed property values for the payment of other bonds of overlapping governments.
The RDA was dissolved on February 1, 2012.
The Total Direct rate is the weighted average of all individual direct rates applied to by the government preparing the statistical section.
Information for additional years is unavailable.
Source: HdL
123
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CITY OF HIGHLAND
Principal Property Tax Payers
Current Fiscal Year & Nine Years Ago
2023
Percent of Total
Taxable City Taxable
Taxpayer Assessed Value Assessed Value
Victoria Development Company 28, 514, 992 0. 63%
Miracle Mile Properties, LP 19, 042, 818 0. 42%
Lowes HIW Inc. 25, 088,210 0. 56%
Highland AL -MC Group 14, 672, 494 0. 33%
Greenspot Village & Marketplace LLC 16, 619, 375 0. 37% Greenspot Ranch Investors
RRM Properties Limited 27, 556, 008 0. 61%
Cole LA Highland California LP
Boulder Baseline Investors
2018 3 IH Borrower 13, 812, 657 0. 31%
Sam Menlo Trust
Mountain Breeze Villas LP
ACAA LP
iH2 Property West LP ETAL
KAGR2 Highland 7000 LP 23, 114, 916 0. 51%
HVP Associates LLC 16, 591, 204 0. 37%
OE 27400 5th ST LLC 24, 480, 000 0. 54%
2014
Percent of Total
Taxable City Taxable
Assessed Value Assessed Value
24, 573, 347 0. 88%
16, 255, 380 0. 58%
11, 261, 105 0. 40%
13, 607, 922 0. 49%
9, 659, 478 0. 34%
9, 582, 192 0. 34%
16, 478, 654 0. 59%
8, 934, 830 0. 32%
8, 585, 694 0. 31 %
8, 558, 337 0. 31 %
209, 492, 674 4. 66% $ 127,496, 939 4. 55%
The amounts shown above include assessed value ( secured & unsecured) data for both the City and the former Redevelopment Agency.
Source: HdL
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CITY OF HIGHLAND
Property Tax Levies and Collections
Last Ten Fiscal Years
Fiscal Year Property Taxes Property Tax
Ended June Levied for the Amount Percent of Collections in Amount Percent of 30 Fiscal Year Collected Levy Subsequent Years Collected Levy 2014 6, 842, 379 5, 494, 205 80. 30% 72, 621 5, 566, 826 81. 36% 2015 7, 238, 423 5, 672, 014 78. 36% 68, 951 5, 740, 965 79. 31 % 2016 7, 625, 888 5, 943, 945 77. 94% 61, 230 6, 005, 175 78. 75% 2017 7, 988, 175 6, 241, 970 78. 14% 59, 210 6, 301, 180 78. 88% 2018 8, 381, 025 6, 520, 591 77. 80% 41, 528 6, 562, 119 78. 30% 2019 8, 853, 028 6, 546, 737 73. 95% 266, 468 6, 813, 206 76. 96% 2020 9, 383, 846 6, 975, 060 74. 33% 39, 387 7, 014, 447 74. 75% 2021 9, 765, 807 7, 337, 106 75. 13% 47, 591 7, 384, 697 75. 62% 2022 10, 253, 544 7, 689, 449 74. 99% 45, 215 7, 734, 665 75. 43% 2023 10, 980, 898 8, 148, 129 74. 20% 41, 079 8, 189, 208 74. 58% The amounts presented include City property taxes ( 24. 4%) of the 1 % general levy Source: San Bernardino County Auditor Controller' s Office and City records. 125
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CITY OF HIGHLAND
Ratios of Outstanding Debt by Type
Last Ten Fiscal Years
Governmental Activities
Percentage of
Fiscal Year Ended Former RDA Tax Personal Debt Per
June 30 Allocation Bonds Income
1 Capita
2014 0. 00%
2015 0. 00%
2016 0. 00%
2017 0. 00%
2018 0. 00%
2019 0. 00%
2020 0. 00%
2021 0. 00%
2022 0. 00%
2023 0. 00%
These ratios are calculated using personal income and population for the prior calendar year.
Notes: Details regarding the Successor Agency to the Highland Redevelopment Agency' s outstanding debt can be found in the notes to the financuial statements.
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CITY OF HIGHLAND
Ratio of General Bonded Debt Outstanding
Last Ten Fiscal Years
Outstanding General Bonded Debt
Fiscal Year Ended Former RDA Tax Allocation Percent of Assessed June 30 Bonds Value 1 Per Capita
2014 0. 00%
2015 - 0. 00%
2016 - 0. 00% -
2017 - 0. 00%
2018 - 0. 00%
2019 - 0. 00% -
2020 - 0. 00%
2021 - 0. 00%
2022 - 0. 00%
2023 - 0. 00%
Assessed value has been used because the actual value of taxable property is not readily available in the State of California.
Notes: Details regarding the Successor Agency to the Highland Redevelopment Agency' s outstanding debt can be found in the notes to the financial statements. 127
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CITY OF HIGHLAND
Overlapping Tax & Assessment Debt
June 30, 2023
2022- 2023 Assessed Valuation 4, 500, 367, 999
City' s Share of
Percentage Outstanding Overlapping
Applicable' Debt 6/ 30/ 2023 Debt
Overlapping Tax and Assessment Debt
San Bernardino Community College District 4. 869% 708, 007, 978 $ 34, 472, 908 Redlands Unified School District 11. 985% 54, 383, 512 6, 517, 864 San Bernardino Unified School District 9. 126% 262, 865, 410 23, 989, 097 City of Highland CFD 90- 1
100. 00%
City of Highland CFD 2001- 1
100. 00% 1, 990, 000 1, 990, 000
Redlands Unified School District CFD 2001- 1 and 2006- 1 100. 00% 16, 520, 000 16, 520, 000 Total Overlapping Tax and Assessment Debt 83, 489, 869
Direct & Overlapping General Fund Obligation Debt
San Bernardino County General Fund Obligations 1. 549% 160, 860, 000 2, 491, 721 San Bernardino County Pension Obligations 1. 549% 62, 960, 000 975, 250 San Bernardino County Flood Control District COP 1. 549% 41, 065, 000 636, 097 San Bernardino Unified School District COP 9. 126% 76, 370, 000 6, 969, 526 City of Highland 100. 000%
Total Direct & Overlapping General Fund Obligation Debt 11, 072, 594 Overlapping Tax Increment Debt ( Successor Agencies)
Successor Agency to the Highland RDA ( SARDA) 100. 00% 37, 580, 000 37, 580, 000 San Bernardino County ( IVDA) Tax Allocation Bonds 0. 003% 215, 135, 000 6, 454 Total Overlapping Tax Increment Debt ( Successor Agencies) 37, 586, 454
TOTAL DIRECT DEBT
TOTAL OVERLAPPING DEBT 132, 148, 917
COMBINED TOTAL DEBT
2 132, 148, 917
1. The percentage of overlapping debt applicable to the city is estimated using taxable assessed property values.
Applicable percentages were estimated by determining the portion of the overlapping district' s assessed value that is within the boundaries of the city divided by the district' s total taxable assessed value.
2. Excludes tax and revenue anticipation notes, revenue, mortgage revenue and non -bonded capital lease obligations.
Ratios to 2022- 2023 Assessed Valuation:
Total Overlapping Tax & Assessment Debt 1. 86%
Total Direct Debt 0. 00%
Combined Total Debt 2. 94%
Details regarding the Successor Agency to the Highland Redevelopment Agency' s ( SARDA) outstanding debt can be found in the notes to the financial statements.
Source: California Municipal Statistics, Inc.
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Assessed Valuation
Conversion percentage
Adjusted assessed valuation
Debt limit percentage
Debt limit
Total net debt applicable to limit
Legal debt margin
Total debt applicable to the limit
as a percentage of debt limit
CITY OF HIGHLAND
Legal Debt Margin Information
Last Ten Years
Fiscal Year
2023 2022 2021 2020 2019 2018 2017 2016 2015 2014
4, 500, 367, 999 $ 4, 202, 272, 194 $ 4, 002, 379, 791 $ 3, 845, 838, 565 $ 3, 628, 290, 209 $ 3, 434, 846, 405 $ 3, 273, 842, 286 $ 3, 125, 363, 744 $ 2, 966, 566, 900 $ 2, 804, 253, 650 25 % 25 % 25% Z5% 25% 25% 25% 25% 25% 25%
1, 125, 092, 000 $ 1, 050, 568, 049 $ 1, 000, 594, 948 $ 961, 459, 641 $ 907, 072, 552 $ 858, 711, 601 $ 818, 460,572 $ 781, 340, 936 $ 741, 641, 725 $ 701, 063,413 15% 15% 15% 15% 15% 15% 15% 15% 15% 15%
168, 763, 800 157, 585, 207 150, 089, 242 144, 218, 946 136, 060, 883 128, 806, 740 122, 769, 086 117, 201, 140 111, 246, 259 105, 159, 512 168, 763, 800 $ 157, 585, 207 $ 150, 089,242 $ 144, 218, 946 $ 136, 060, 883 $ 128, 806, 740 $ 122, 769,086 $ 117, 201, 140 $ 111, 246, 259 $ 105, 159, 512
0. 0% 0. 0% 0. 0 % 0.0% 0. 0 % 0. 0% 0. 0% 0. 0% 0. 0% 0. 0% The Government Code of the State of California provides for a legal debt limit of 15% ofgross assessed valuation. However, this provision was enacted when assessed valuation was based upon 25% of market value. Effective with the 1981- 82 fiscal year, each parcel is now assessed at 100% ofmarket value ( as of the most recent change in ownership for that parcel). The computations shown above reflect a conversion of assessed valuation data for each fiscal year from the current full valuation perspective to the 25% level that was in effect at the time that the legal debt margin was enacted by the State of California for local governments located within the state.
Source: City of Highland
San Bernardino County Tax Assessor
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CITY OF HIGHLAND
Pledged - Revenue Coverage
Last Ten Fiscal Years
Tax Allocation Bonds
Fiscal Year Former RDA Tax Debt Service
Ended June 30 Increment Principal Interest Coverage
2014 - - - -
2015 - - - -
2016 - - - -
2017 - - - -
2018 - - - -
2019 - - - -
2020 - - - -
2021 - - - -
2022 - - - -
2023 - - - -
Note: Details regarding the SARDA's outstanding debt can be found in the notes to the financial statements. The RDA was dissolved on 2/ 1/ 2012.
In January of 2011, the RDA Board approved the re -payment of $6, 021, 420 of advances ( loans) from the City.
130
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CITY OF HIGHLAND
Demographic and Economic Statistics
Last Ten Calendar Years
Personal Per Capital
Income ( 2) ( in Personal Unemployment
Calendar Year Population ( 1) thousands) Income ( 3) Rate ( 4) 2014 54, 033 1, 173, 489 21, 718 10. 6%
2015 53, 340 1, 121, 794 21, 031 7. 0%
2016 53, 645 1, 165, 867 21, 733 5. 6%
2017 54, 377 1, 170, 411 21, 524 5. 0%
2018 54, 761 1, 215, 505 22, 196 5. 1%
2019 55, 778 1, 278, 521 22, 921 4. 1 %
2020 55, 323 1, 353, 800 24, 470 3. 8%
2021 55, 060 1, 471, 700 26, 729 10. 0%
2022 56, 546 1, 552, 565 27, 456 7. 9%
2023 55, 984 1, 722, 559 30, 768 4. 1 %
Sources; 1) State Department of Finance/ HdL
2) Calculated using City of Highland per capital personal income 3) HdL
4) HdL
131
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CITY OF HIGHLAND
Full- time City Employees only
by Department
Last Ten Fiscal Years
Full -Time Equivalent Employees as of June 30
Department 2023 2022 2021 2020 2019 2018 2017 2016 2015 2014 City clerk 1. 950 1. 950 1. 950 1. 950 1. 950 1. 950 1. 850 1. 850 1. 950 1. 950 General government 3. 750 3. 750 3. 750 3. 750 3. 850 3. 850 3. 800 3. 800 3. 925 3. 925 Personnel 0. 250 0. 250 0. 250 0. 250 0. 250 0. 250 0. 250 0. 250 0. 300 0. 300 Finance 4. 500 4. 500 4. 500 4. 500 4. 500 4. 475 4. 125 4. 150 4. 375 4. 375 Public works ( Gas tax) 4. 350 4. 350 4. 350 4. 350 4. 300 4. 300 4. 300 4. 300 5. 200 5. 200 Engineering 1. 350 1. 350 1. 350 1. 350 0. 350 0. 350 0. 350 0. 350 0. 350 0. 350 Planning 5. 050 5. 050 5. 050 5. 050 5. 050 5. 050 5. 150 5. 150 5. 550 5. 550 Public services 3. 000 3. 000 3. 000 3. 000 3. 000 3. 000 2. 000 2. 000 2. 000 2. 000 Building and safety 2. 050 2. 050 2. 050 2. 050 2. 050 2. 050 2. 050 1. 550 1. 550 1. 550 Code enforcement 2. 900 2. 900 2. 900 2. 900 2. 900 2. 900 1. 900 2. 400 2. 400 2. 400 Parks and trails 1. 150 1. 150 1. 150 1. 150 1. 150 1. 150 1. 150 1. 150 2. 150 2. 150 Graffiti 1. 000 1. 000 1. 000 1. 000 1. 000 1. 000 1. 000 1. 000 1. 000 1. 000 CDBG 1. 400 1. 400 1. 400 1. 400 1. 400 1. 400 1. 400 1. 400 1. 400 1. 400 Street/ Storm Drain 0. 050 0. 050 0. 050 0. 050
HUD grant
Assessment districts 1. 200 1. 200 1. 200 1. 200 1. 200 1. 200 1. 200 1. 200 Captial improvements 1. 150 1. 150 1. 150 1. 150 1. 150 1. 175 1. 175 AQMD AB 2766
Volunteer Services 0. 750 0. 750 0. 750 0. 750
General capital financing 0. 250 0. 250 0. 250 0. 250
Generalliability 0. 350 0. 350 0. 350 0. 350 0. 350 0. 350 0. 350 0. 350 0. 400 0. 400 Building services 0. 850 0. 850 0. 850 0. 850 0. 850 0. 850 0. 850 0. 850 0. 850 0. 850 Housing authority 0. 700 0. 700 0. 700 0. 700 0. 700 0. 700 0. 450 0. 450 0. 100 0. 100 Redevelopment/ Successor agency 0. 650 1. 800 0. 500 0. 500 Source: City of Highland.
38. 000 38. 000 38. 000 38. 000 36. 000 36. 000 34. 000 34. 000 34. 000 34. 000 132
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CITY OF HIGHLAND
Operating Indicators
by Department
Last Ten Fiscal Years
Fiscal Year
2023 2022 2021 2020 2019 2018 2017 2016 2015 2014
Police department:
Calls for service 42, 729 42, 729 47, 283 47, 083 46,493 48, 187 46, 337 48, 204 48, 314 45, 795 Adult Bookings 1, 577 1, 577 1, 377 1, 342 1, 787 1, 344 1, 673 1, 557 1, 726 1, 644 Animal control services:
Calls for service 2, 809 2, 860 2, 488 2, 668 3, 149 3, 076 3310 3, 650 3, 914 4, 268 Impounds 1, 376 1, 523 1, 170 1, 266 1, 467 1, 453 1, 540 1, 556 1, 792 2, 066 Dog licenses issued 1, 135 1, 113 1, 205 1, 267 1, 501 1, 627 1, 787 1, 968 2, 287 2, 394 Public works:
Roadway maintained ( miles) 143. 47 143. 47 143. 47 143.35 142. 67 142. 67 142. 67 142. 67 142. 67 142. 50 Planning:
Applications 290 115 110 62 95 121 130 139 146 190
Building and safety:
Building permits issued 1, 789 1, 894 1, 208 957 1, 263 1, 336 1, 268 1, 389 nla* 1, 154 Administration:
New business licenses 474 283 503 316 312 343 247 366 973 411 Renewed business licenses 3, 379 2, 522 2, 971 2, 973 2, 949 2, 499 2, 219 1, 842 1, 479 1, 520 Parks:
Number of parks 7 7 7 7 7 7 7 7 7 7
Acreage 37. 25 37. 25 37. 25 37. 25 37. 25 37. 25 37. 25 37. 25 37. 25 37. 25 133
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CITY OF HIGHLAND
Capital Asset Statistics
by Function
Last Ten Fiscal Years
Fiscal Year
2023 2022 2021 2020 2019 2018 2017 2016 2015 2014
Police:
Police stations 1 1 1 1 1 1 1 1 1 1
Fire:
Fire stations 3 3 3 3 3 3 3 3 3 3
Public works:
Corporation yards 1 1 1 1 1 1 1 1 1 1
Streets ( miles) 143. 47 143. 47 143. 47 143. 35 142. 67 142. 67 142. 67 142. 67 142. 67 142. 50 Street lights 3, 495 3,495 3, 495 3, 495 3, 495 3, 495 3,490 3, 455 31455 3, 395 Traffic signals 57 57 57 57 57 56 55 54 54 52
Recreation:
Parks 7 7 7 7 7 7 7 7 7 7
Community centers 1 1 1 1 1 1 1 1 1 1
Athletic centers 1 1 1 1 1 1 1 1 1 1
Libraries 1 1 1 1 1 1 1 1 1 1
Source: City of Highland
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THE CITY OF HIGHLAND MISSION AND VALUES
Highland is dedicated to the betterment of the individual, the family, the neighborhood and the community. The City Council and the staff of the City of Highland are dedicated to providing the quality of public facilities and services that its citizens are willing to fund and will do so as efficiently as possible.
This Mission is established to reflect the following beliefs which represent the predominant beliefs of the community. They express what matters most in the conduct of public affairs affecting the citizenry of Highland.
RESPONSIBILITY
Everyone in the community has rights and is responsible for their own actions.
SERVICE
Volunteer service is a valued community resource.
ACCOUNTABILITY
Public resources and finances are to be stewarded carefully and conservatively -we live within our means and will not place huge debts on future generations.
CREATIVITY
Creative solutions are the norm, not the exception.
NEIGHBORHOOD STABILITY
Neighborhood stability and a sense of ownership are to be encouraged and strengthened.
VISION
The community has a vision of the future and how it will get there.
FAMILY
Families are the basic unit of society and the essence of what makes our community.
All values should be encouraged at this family level.
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CITY OF HIGHLAND
Single Audit Report on
Federal Award Programs
June 30, 2023
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CITY OF HIGHLAND
SINGLE AUDIT REPORT ON FEDERAL AWARD PROGRAMS
Year Ended June 30, 2023
TABLE OF CONTENTS
Page
Independent Auditor' s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Independent Auditor' s Report on Compliance for Each Major Program; Report on Internal Control Over Compliance; and Report on the Schedule of Expenditures of Federal Awards Required by Uniform Guidance 3
Schedule of Expenditures of Federal Awards 6
Notes to the Schedule of Expenditures of Federal Awards 7 Schedule of Findings and Questioned Costs
Summary Schedule of Prior Audit Findings 11
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Van Lant & VLF Fankhanel LLP
i Certified Public Accountants 4—
Independent Auditor' s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards City Council
City of Highland
Highland, California
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Highland ( City), as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City' s basic financial statements, and have issued our report thereon dated December 1, 2023.
Report on Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City' s internal control over financial reporting ( internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City' s internal control. Accordingly, we do not express an opinion on the effectiveness of the City' s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity' s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses may exist that were not identified. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses and significant deficiencies may exist that were not identified.
Van Lant & Fankhanel, LLP
29970 Technology Drive. Suite 105 A
Murrieta. CA 92563
909. 556. 6879 1
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Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City' s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City' s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City' s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
December 1, 2023
4 -157-
Van Lant& VLF'Fankhanel, LLP
1 Certified Public Accountants F--
Independent Auditor' s Report on Compliance for Each Major Federal Program; Report on Internal Control Over Compliance; and Report on the Schedule of Expenditures of Federal Awards Required by Uniform Guidance City Council
City of Highland
Highland, California
Report on Compliance for Each Major Federal Program
Opinion on Each Major Federal Program
We have audited the City of Highland' s compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of the City' s major federal programs for the year ended June 30, 2023. The City' s major federal programs are identified in the summary of auditor' s results section of the accompanying schedule of findings and questioned costs.
In our opinion, the City of Highland, complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2023.
Basis for Opinion on Each Major Federal Program
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and the audit requirements of Title 2 U. S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ( Uniform Guidance). Our responsibilities under those standards and the Uniform Guidance are further described in the Auditor' s Responsibilities for the Audit of Compliance section of our report.
We are required to be independent of the City of Highland and to meet our other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion on compliance for each major federal program. Our audit does not provide a legal determination of the City' s compliance with the requirements referred to above.
Van Lant & Fankhanel, LLP
29970 Technology Drive. Suite 105 A
Murrieta. CA 92563
909. 856. 6879
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Responsibilities of Management for Compliance
Management is responsible for compliance with requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules, and provisions of contracts or grant agreements applicable to the City' s federal programs.
Auditor' s Responsibilities for the Audit of Compliance Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion on City' s compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements referred to above is considered material if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about City' s compliance with the requirements of each major federal program as a whole.
In performing an audit in accordance with generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance, we:
Exercise professional judgment and maintain professional skepticism throughout the audit.
Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding City' s compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances.
Obtain an understanding of City' s internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of City' s internal control over compliance.
Accordingly, no such opinion is expressed.
We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit.
Report on Internal Control Over Compliance
A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal 4 -159-
program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the Auditor' s Responsibilities for the Audit of Compliance section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance. Given these limitations, during our audit we did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses, as defined above. However, material weaknesses or significant deficiencies may exist that were not identified.
Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed.
The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose.
Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fund information, of the City of Highland, as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City' s basic financial statements. We issued our report thereon dated December 1, 2023, which contained unmodified opinions on those financial statements. Our audit was performed for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated in all material respects in relation to the basic financial statements as a whole.
December 1, 2023
5 -160-
CITY OF HIGHLAND
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
Year Ended June 30, 2023
Federal Program Program Provided
Federal Grantor/Pass- Through ALN Identification Expend- to SubGrantor/ Program or Cluster Title Number Number itures Recipients Department of Housing and Urban Development
CDBG - Entitlement Grants Cluster
Passed through the County of San Bernardino:
Community Development Block Grant 14. 218 HIGH-21- 1- 15 Z11355 89, 335 Community Development Block Grant 14. 218 HIGH 21- 1- 02 A/ 1219 25, 000 25, 000 Community Development Block Grant 14. 218 HIGH 21- 2- 05 D/ 2620 12, 720 12, 720 Community Development Block Grant 14. 218 HIGH 21- 2- 05 Z12443 13, 750 13, 750 COVID- 19 - Community Development Block Grant 14. 218 HIGH 19CV- 1- 05W/ 0200 12, 824 12, 824 COVID- 19 - Community Development Block Grant 14. 218 HIGH 19CV- 1- 05W/ 0202 38, 965 38, 965 Community Development Block Grant 14. 218 HIGH 21- 1- 03K- 0243 200, 000 Community Development Block Grant 14. 218 HIGH 22- 1- 03K-0264 403, 778 Total Department of Housing and Urban Development Programs 796, 372 * 103, 259 Department of the Treasury
Direct Recipient
COVID- 19 - Coronmirus State and Local Fiscal Recovery Fund 21. 027 3, 105, 775 * Total Department of Treasury Programs 3, 105, 775
Department of Homeland Security
Passed through the San Bernardino Co. Fire Protection District:
Homeland Security Grant Program 97. 067 DHS- 20- GPD- 067- 00- 01 11, 862 Total Department of Homeland Security Programs 11, 862
Department of Transportation
Passed through the California Department of Transportation:
Recreational Trails Program
Highway Planning and Construction Cluster
Passed through the California Department of Transportation:
Highway Planning and Construction
Highway Planning and Construction
Highway Planning and Construction
Highway Planning and Construction
Total Highway Planning and Construction Cluster
Total Department of Transportation Programs
Department of Commerce
Passed through the San Manuel Band of Mission Indians:
Economic Development Assistance
Total Department of Commerce Programs
Total Expenditures of Federal Awards
Major Program
20. 219 RT 36-013 OR ZT 36-057
20. 205 BRLSN 5449 ( 034)
20. 205 BR- NBIL 5449 ( 505)
20. 205 PNRSL 5449 ( 033)
20. 205 SRTS 5449 ( 040)
MIRWO
34, 997 -
22, 658 -
173, 010 -
27,200 -
15, 196 -
238, 064 -
273, 061 -
E DA 07- 01- 07415 544, 801
544, 801
4, 731, 871 $ 103, 259
L
-161-
CITY OF HIGHLAND
NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Year Ended June 30, 2023
1) Basis of Presentation
The accompanying Schedule of Expenditures of Federal Awards ( the Schedule) includes the federal award activity of the City of Highland ( the City) under programs of the federal government as well as federal financial assistance passed through other government agencies for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U. S Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ( Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the City, it is not intended to and does not present the financial statements of the City. The City' s reporting entity is defined in Note 1 of the notes to the City' s financial statements.
2) Summary of Significant Accounting Policies
Expenditures reported on the Schedule are reported using the modified accrual basis of accounting for governmental funds and the accrual basis for proprietary funds, which is described in Note 1 of the notes to the City' s financial statements. Such expenditures are recognized following the cost principles contained in the Uniform Guidance and OMB Circular A- 87, Cost Principles for State, Local, and Indian Tribal Governments, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Pass through entity identifying numbers are presented when available. The City has elected not to use the 10% de minimis indirect cost rate as allowed under the Uniform Guidance. 3) Relationship to Other Reports
Amounts reported in the accompanying Schedule agree to the amounts reported within the City' s Annual Comprehensive Financial Report and Federal Financial Report. 4) Contingencies
Under the terms of federal and state grants, additional audits may be requested by the grantor agencies, and certain costs may be questioned as not being appropriate expenditures under the terms of the grants. Such audits could lead to a request for reimbursement to the grantor agencies. 5) Subrecipient Expenditures
During the fiscal year ended June 30, 2023, the City made payments to subrecipients which consisted of the following:
Highland Senior Center $ 25, 000
Central Little League 12, 720
YMCA 13, 750
Highland Grocery 12, 824
Highland Ready Made Food 38, 965
Total Subrecipients $ 103, 259
7 -162-
CITY OF HIGHLAND
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended June 30, 2023
SECTION I — SUMMARY OF AUDITOR' S RESULTS
Financial Statements
Type of Auditor' s Report Issued: Unmodified
Internal Control Over Financial Reporting:
Material Weakness( es) Identified? No
Significant Deficiencies Identified not Considered
to be Material Weaknesses? None Reported
Noncompliance Material to Financial Statements Noted? No Federal Awards
Internal Control Over Major Programs
Material Weakness( es) Identified? No
Significant Deficiencies Identified not Considered
to be Material Weaknesses? None Reported
Type of Auditor' s Report Issued on Compliance for Major Programs: Unmodified Any Audit Findings Disclosed that are Required to be Reported in Accordance With Uniform Guidance? No
Identification of Major Programs:
CFDA Numbers
21. 027
14. 218
Name of Federal Program or Cluster
Coronavirus State and Local Recovery Funds
Communitv Development Block Grant
Dollar Threshold used to Distinguish Between Type A
And Type B Programs:
Auditee Qualified as Low -Risk Auditee?
750, 000
Yes
w
-163-
CITY OF HIGHLAND
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended June 30, 2023
SECTION II — FINANCIAL STATEMENT FINDINGS
There were no auditor' s findings to be reported in accordance with Government Auditing Standards. -164-
CITY OF HIGHLAND
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Ended June 30, 2023
SECTION III — FEDERAL AWARD FINDINGS AND QUESTIONED COSTS There were no auditor' s findings to be reported in accordance with Uniform Guidance. 10 -165-
CITY OF HIGHLAND
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
Year Ended June 30, 2023
SECTION II — FINANCIAL STATEMENT FINDINGS
There were no auditor' s findings to be reported in accordance with Government Auditing Standards.
SECTION III — FEDERAL AWARD FINDINGS AND QUESTIONED COSTS There were no auditor' s findings to be reported in accordance with the Uniform Guidance. 11 -166-
VLFVan Lant&
Fanbanel, LLP
Certified Public Accountants H—
Independent Auditor' s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards City Council
City of Highland
Highland, California
We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of the City of Highland ( City), as of and for the year ended June 30, 2023, and the related notes to the financial statements, which collectively comprise the City' s basic financial statements, and have issued our report thereon dated December 1, 2023.
Report on Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City' s internal control over financial reporting ( internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City' s internal control. Accordingly, we do not express an opinion on the effectiveness of the City' s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity' s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses may exist that were not identified. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses and significant deficiencies may exist that were not identified.
Van Lant & Fankhanel, LLP
29970 Technology Drive. Suite 105 A
Murrieta. CA 92563
909. 656. 6679
-167-
Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City' s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City' s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
December 1, 2023
2 -168-
Van Lant& VLF Fananel, khLLP Certified
Public Accountants1 December
1, 2023 City
Council City
of Highland Highland,
California We
have audited the financial statements ofthe governmental activities, each major fund, and the aggregate remaining fund information ofthe City of Highland ( City) for the year ended June 30, 2023. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance, as well as certain information related tothe planned scope and timing of our audit. We have communicated such information inour letter to you dated May 1, 2023. Professional standards also require that we communicate toyou the following information related toour audit. Significant Audit Findings Qualitative
Aspects of Accounting Practices Management
isresponsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the fiscal year. We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized inthe financial statements in the proper period. Accounting
estimates are an integral part of the financial statements prepared by management and are based on management' sknowledge andexperience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because oftheir significance to the financial statements and because ofthe possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the City' sfinancial statements were:
Management'
s estimate ofthe fair value ofinvestments is based oninformation provided by financial institutions.
We evaluated the key factors and assumptions used to develop the fair value of investments indetermining that itis reasonable inrelation tothe financial statements as a whole. Management' s estimate of capital assets depreciation is based on historical estimates of each capitalized item's useful life. We evaluated the key factors and assumptions used to develop the estimated useful lives in determining that they are reasonable inrelation tothe financial statements as a whole. Management'
sestimates for the net pension and total OPEB liabilities are based on actuarial information provided by the California Public Employee Retirement System's (CaIPERS) actuarial office, and other sources. We evaluated the key factors and assumptions todevelop these liabilities in determining thatthe estimated liabilities are reasonable inrelation tothe financial statements asa whole.
Van
Lant & Fankhanel, LLP 29970
Technology Drive. Suite 105 A Murrieta. CA 92563 909.
856 6879
-169-
Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the financial statements were:
The disclosure of the fair value of investments in Note 2 to the financial statements represents amounts susceptible to market fluctuation.
The disclosure of accumulated depreciation in Note 4 to the financial statements is based on estimated useful lives which could differ from actual useful lives of each capitalized item.
The disclosures for the net pension and total OPEB liabilities in Notes 5, 7 and 8 to the financial statements are based on assumptions for discount rates, etc., which could differ from actual experience. The notes disclose the differences in these liabilities if different assumptions are used in estimating these liabilities.
The financial statement disclosures are neutral, consistent, and clear.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing our audit.
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. None of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to each opinion unit' s financial statements taken as a whole.
Disagreements with Management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit.
Management Representations
We have requested certain representations from management that are included in the management representation letter dated December 1, 2023.
Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a " second opinion" on certain situations. If a consultation involves application of an accounting principle to the City' s financial statements or a determination of the type of auditor' s opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants.
Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City' s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention.
-170-
Other Matters
We applied certain limited procedures to Management' s Discussion and Analysis and other required supplementary information, as listed in the City' s financial statements, which are required supplementary information ( RSI) that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management' s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI.
We were engaged to report on the supplementary information ( e. g., budgetary schedules, combining statements, individual fund statements), which accompany the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves.
We were not engaged to report on the introductory and statistical sections, which accompany the financial statements but are not RSI. Such information has not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on it.
Restriction on Use
This information is intended solely for the information and use of the City Council and management of the City of Highland and is not intended to be, and should not be, used by anyone other than these specified parties.
Very truly yours,
3 -171-
Van Lant& VLF Fankhanel, LLP
1 Certified Public Accountants F—
INDEPENDENT ACCOUNTANT' S REPORT ON AGREED -UPON PROCEDURES
APPLIED TO APPROPRIATIONS LIMIT WORKSHEETS
City Council
City of Highland
Highland, California
We have performed procedures enumerated below to be the accompanying Appropriations Limit worksheet of the City of Highland, for the year ended June 30, 2023. These procedures, which were agreed to by the City of Highland and the League of California Cities ( as presented in the publication entitled Agreed -upon Procedures Applied to the Appropriations Limitation Prescribed by Article X111B of the California Constitution), were performed solely to assist the City in meeting the requirements of Section 1. 5 of Article XIIIB of the California Constitution. The City' s management is responsible for the Appropriations Limit worksheet. This agreed - upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of those parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose.
The procedures performed and our findings were as follows:
1. We obtained the completed worksheets and compared the limit and annual adjustment factors included in those worksheets to the limit and annual adjustment factors that were adopted by resolution of the City Council. We also compared the population and inflation options included in the aforementioned documents to those that were selected by a recorded vote of the City Council.
Finding: No exceptions were noted as a result of our procedures.
2. For the accompanying Appropriations Limit worksheet, we added last year's limit to total adjustments and agreed the resulting amount to this year' s limit.
Finding: No exceptions were noted as a result of our procedures.
3. We agreed the current year information presented in the accompanying Appropriations Limit worksheet to the other documents referenced in # 1 above.
Finding: No exceptions were noted as a result of our procedures.
Van Lant & Fankhanel, LLP
29970 Technology Drive. Suite 105 A
Murrieta. CA 92563
909, 856. 6879
-172-
4. We agreed the prior year appropriations limit presented in the accompanying Appropriations Limit worksheet to the prior year appropriations limit adopted by the City Council during the prior year.
Finding: No exceptions were noted as a result of our procedures.
We were not engaged to, and did not, perform an examination, the objective of which would be the expression of an opinion on the accompanying Appropriations Limit worksheet. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. No procedures have been performed with respect to the determination of the appropriations limit for the base year, as defined by the League publication entitled Article X111B of the California Constitution.
This report is intended solely for the use of the City Council and management of the City of Highland and is not intended to be and should not be used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited.
December 1, 2023
-173-
CITY OF HIGHLAND
APPROPRIATIONS LIMIT COMPUTATION
2022 - 2023
2022- 23
Change in Per Capita Personal Income 7. 55%
Population Change
City Population Growth- 0. 6483%
A. Change in Per Capita Personal Income Converted to a Ratio 1. 0755 B. Population Growth Converted to a Ratio 0. 993517
Calculation of Growth Factor (A x B) 1. 0685275
2021 - 2022 Appropriations Limit $ 40, 212, 353
2022 - 2023 Appropriations Limit
40, 212, 353 x 1. 0685275) $ 42, 967, 991
3 -174-
STAFF REPORT
TO THE CITY COUNCIL
DATE: December 12, 2023
FROM: Joseph A. Hughes, City Manager
PREPARED BY: Leticia Nava -Cruz, Assistant Director of Administrative Services J' j(' REVIEWED BY: Chuck Dantuono, Director of Administrative Services/ City Treasurer ESIQ SUBJECT: AB 1600 Development Impact Fee Annual Report for Fiscal Year 2022- 2023 per Government Code Section 66006.
RECOMMENDATION: The Finance Subcommittee recommends that the City Council receive and file the AB 1600 Development Impact Fee Annual Report for Fiscal Year 2022- 2023.
FISCAL IMPACT: The Fund Balance as of June 30, 2023, on all accounts is $ 7, 708, 560. 77.
PUBLIC NOTICE: The agenda for this item was posted at the three required locations.
BACKGROUND: Collection of Development Impact Fees began after Ordinance No. 45 and Resolution No. 88-46 was approved on November 8, 1988. Government Code Section 66006 ( b)( 1) requires that the City make available to the public within 180 days of the close of each fiscal year an accounting of all the activity that has occurred within the accounts that the City set up by way of Resolution No. 88-46.
This item was reviewed by the Finance Subcommittee on November 7, 2023 and recommends that this item be approved by the City Council.
Approved Motio
Denied Ayes
Continued Noes
abled Absta
Absent
Second Agenda Item No.
File No.
City Clerk City Manager
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-2-
STAFF REPORT
TO THE CITY COUNCIL
DATE: December 12, 2023
FROM: Joseph A. Hughes, City Manager
PREPARED BY: Leticia Nava -Cruz, Assistant Director of Administrative Services LOC.
REVIEWED BY: Chuck Dantuono, Director of Administrative Services/ City Treasurer SUBJECT: Developer in -lieu Fee Annual Report for Fiscal Year 2022- 2023.
RECOMMENDATION: The Finance Subcommittee recommends that the City Council receive and file the Developer in -lieu Fee Annual Report for Fiscal Year 2022- 2023.
FISCAL IMPACT: The Fund Balance as of June 30, 2023, on all accounts is $ 4, 903, 376. 84.
PUBLIC NOTICE: The agenda for this item was posted at the three required locations.
BACKGROUND: The developer in -lieu fee fund is used to hold funds paid by developers for projects the city will construct later. For example, the city may accept in -lieu fees by several developers to construct a signal when needed in the future. It is more cost effective to have the developers pay the in -lieu fee to the city than to have each developer construct a portion of the signal as their project is finished.
This item was reviewed by the Finance Subcommittee on November 7, 2023, and recommends that this item be approved by the City Council.
Approved Motion.
Denied Ayes_
Continued Noes
Tabled Abstair
Absent
Second Agenda Item No.
File No.
City Clerk City Manager
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STAFF REPORT
TO THE CITY COUNCIL
DATE: December 12, 2023
FROM: Joseph A. Hughes, City Manager
PREPARED BY: Chuck Dantuono, Director of Administrative Services/ City Treasurer 2 SUBJECT: Staff Agency Appointment-CIRA.
RECOMMENDATION: That the City Council adopt Resolution No. 2023- Appointing Leticia Nava -Cruz, Assistant Director of Administrative Services, as the City's Director to the Board of Directors of CIRA, and Chuck Dantuono, Director of Administrative Services/ City Treasurer, as the Alternate Director.
FISCAL IMPACT: None.
PUBLIC NOTICE: The agenda for this item was posted at the three required locations.
BACKGROUND: Each member of CIRA ( California Intergovernmental Risk Authority) must appoint a Director and Alternate Director to CIRA' s Board of Directors. The Director and Alternate Director have the ability to act on behalf of the City, a Member Agency of CIRA, on all matters to come before the Board of Directors, as if the City itself were present and acting at such meeting.
It is recommended that effective January 1, 2024, Chuck Dantuono and Leticia Nava -Cruz switch roles as Director and Alternate Director. Leticia Nava -Cruz will become Director and Chuck Dantuono will become the Alternate Director.
Approved Motion
Denied Ayes _
Continued Noes
Tabled Abstain
Absent
Second Agenda Item No.
File No.
City Clerk City Manager
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RESOLUTION NO. 2023 -
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HIGHLAND, CALIFORNIA, CONFIRMING THE APPOINTMENT
OF THE DIRECTOR AND ALTERNATE DIRECTOR TO THE CIRA BOARD OF DIRECTORS ( RESCINDING RESOLUTION NO. 2020- 003)
WHEREAS, every member entity of CIRA ( California Intergovernmental Risk Authority) must appoint a Director and Alternate Director to the CIRA Board of Directors; and, WHEREAS, the City of Highland is a member of CIRA; and, WHEREAS, Resolution No. 2023- appoints Leticia Nava -Cruz, Assistant Director of Administrative Services as the City' s Director to the CIRA Board of Directors and to serve at the pleasure of the City Council; and,
WHEREAS, Resolution No. 2023- appoints Chuck Dantuono, Director of Administrative Services/ City Treasurer as the City' s Alternate Director to the CIRA Board of Directors and to serve at the pleasure of the City Council; and,
NOW THEREFORE, BE IT RESOLVED that the City Council hereby reaffirms the appointment, effective January 1, 2024, of Leticia Nava -Cruz to serve as its Director and appoints Chuck Dantuono to serve as its Alternate Director on the CIRA' s Board of Directors, to act on behalf of the City, a Member Agency of CIRA, on all matters to come before the Board of Directors, as if the City itself were present and acting at such meeting, and for such Director to be eligible for serving on the CIRA Executive Committee.
APPROVED AND ADOPTED this 12th day of December, 2023.
Larry McCallon, Mayor
ATTEST:
Betty Hughes, City Clerk
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STAFF REPORT
TO THE CITY COUNCIL
DATE: December 12, 2023
FROM: Joseph A. Hughes, City Manager
REVIEWED BY: Chuck Dantuono, Director of Administrative Services/ City Treasurer C.
PREPARED BY: Leticia Nava -Cruz, Assistant Director of Administrative Services SUBJECT: City of Highland 2023 Emergency Operations Plan RECOMMENDATION: The City Council adopt Resolution 2023- , approving, and adopting the City of Highland 2023 Emergency Operations Plan.
FISCAL IMPACT: None.
PUBLIC NOTICE: The agenda for this item was posted at the three required locations.
BACKGROUND: A cornerstone of municipal government is the protection of residents, visitors, businesses and properties in times of emergency and disaster. In furtherance of this effort, the City has updated the City of Highland Emergency Operations Plan. The following items were updated to be consistent with current levels and criteria: SEMS Coordination Levels; Any reference to CalEMA was changed to CaIOES; Statistics related to population or demographics; Attachment DCalifornia Warning System charts; and Attachment I - Contact List.
The San Bernardino County Office of Emergency Services ( CaIOES) has reviewed this plan and determined the plan is consistent with state guidance and acceptable in accordance with the requirements of the California Emergency Services Act and the California Master Mutual Aid Agreement.
Attachments
A. Proposed Resolution
B. Emergency Operations Plan
Approved Motion
Denied Ayes
Continued Noes
Tabled Abstain
Absent
1)
City Clerk
Second
City Ma
Agenda Item No.
File No.
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ATTACHMENT A
RESOLUTION 2023-
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RESOLUTION NO. 2023-
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HIGHLAND, CALIFORNIA,
APPROVING THE ADOPTION OF THE CITY OF HIGHLAND
2023 EMERGENCY OPERATIONS PLAN
WHEREAS, THE City of Highland has identified emergency preparedness as one of the most important activities undertaken by the City; and
WHEREAS, the City is charged with and entrusted with the protection of persons and property during emergency and/ or disaster conditions; and WHEREAS, the City has implemented the Standardized Emergency Management System ( SEMS) as required by section 8607 of the California Emergency Services Act and National Incident Management System ( NIMS) standards; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Highland, California, adopts the 2023 Highland Emergency Operations Plan, and BE IT FURTHER RESOLVED, that the City Council directs and authorizes the City Manager or their designee to make necessary administrative and operational changes to the plan provided such changes keep with the intent of the plan as approved.
PASSED, APPROVED AND ADOPTED this 12th day of December, 2023 Larry K. McCallon
Mayor
ATTEST:
Betty Hughes, MMC
City Clerk
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ATTACHMENT B
EMERGENCY OPERATIONS PLAN
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City of Highland
Emergency
Operations Plan
2023
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November 15, 2023
To: Mayor and City Council
CiHIty ofOn 9 uc. I98?
Residents, Businesses & Visitors to the City of Highland All City Departments, Offices and Agencies
Our growing population brings with it the potential for significant incidents, damage and destruction by earthquakes, fires, floods, terrorism and other catastrophes.
Protecting the residents, businesses and visitors to our City is our highest priority, which requires that we do everything possible to plan and prepare together to ensure a prompt and effective response when emergencies do occur.
I am pleased to present this update to the City of Highland Emergency Operations Plan which provides a single source for disaster preparedness information to our staff, cooperating agencies, residents, businesses and visitors.
Much like our General Plan establishes standards for the future development of our City, this plan describes our response to disasters and establishes the framework for future, more specific plans.
This plan is based on the foundations described in the California Emergency Services Act. The emergency preparedness, response, recovery and mitigation actions outlined here will serve as the basis for emergency operations in our City for years to come.
Sincerely,
Joseph A. Hughes
City Manager
Office of the city Manager
27215 Base Line, Highland, CA 92346
909) 864- 6861 Ext, 221 FAX ( 909) 862- 3180
www. ci. highlarid. ca. Lis
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Signed Concurrence
The following City of Highland Managers and Emergency Operations Center ( EOC) response staff concur with the updated 2023 City of Highland Emergency Operations Plan, with the understanding that revisions will be processed for approval as needed.
Joseph A. Hughes
City Manager
Chuck Dantuono
Director of Administrative
Services/ City Treasurer
Leticia Nava -Cruz
Assistant Director of Administrative
Services
Betty Hughes
City Clerk
Lawrence Mainez
Community Development
Director
Kim Stater
Assistant Community Development
Director
Matt Wirz
Building Official
Signed:
Dated: ' 2 _ i
Signed:
Dated:
Dated:
Signed:
l
Dated:
Signed:
Dated: zo/zs/z3
Signed: .
Dated:
Signed:
Dated: lO /
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Carlos Zamano Signed:
Public Works Director/
City Engineer Dated: 10 / 241 7-0z3
Matt Bennett Signed:
Assistant Public Works
Director Dated:
Casey Jiles Signed:
Police Chief L 2? Dated:
Liz Brown Signed:
Fire Chief j 2 23
Dated:
Melissa Morgan Signed:
Public Services Manager
a Dated:
Maricela E. Marro uin Signed: `''
City Attorney
Dated: 14 23
Shawn Kasner Signed: Z / Z-- -
k& Administrative Services Manager
L6L Dated: 13
Jim Richardson Signed:
Public Works Manager
Dated:
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RECORD OF REVISIONS
DATE SECTION PAGE NUMBERS
September 22, 2009 Entire Plan All
January 2013 Entire Plan Updated All
October 2023 Entire Plan Updated All
The Emergency Operations Plan is maintained by the City of Highland Administrative Services Department. The Administrative Services Department has the responsibility for ensuring the plan is kept up to date.
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1. Foreword
Throughout our history preparation for emergencies and disasters, both natural and human -caused, has been of paramount importance. Today, serious terrorist threats and actions around the world compound our need for readiness beyond natural disasters.
Since 1996, a variety of emerging trends have influenced emergency management, including diversity of our population, greater vulnerability to floods and wildland fires as development expands, and the need for more emphasis on disaster recovery and hazard mitigation efforts to reduce disaster impact.
Most notable is the evolution of terrorism preparedness. While it had been a focus in prior years, terrorism prevention and preparedness fundamentally changed following the September 11, 2001, terrorist attacks in New York, Washington, D. C., and Pennsylvania.
We have seen the implementation of the Standardized Emergency Management System SEMS) and the National Incident Management System ( NIMS). With the Incident Command System as their foundation, SEMS and NIMS emphasize a standard organizational structure and terminology at all emergency management levels. These systems were designed to enhance coordination among response organizations and facilitate the flow of emergency information and resources within and between the organization levels.
This plan is flexible enough for use in all emergencies and will facilitate response and recovery activities.
This Emergency Operations Plan recognizes our complex history in emergency management, and the dedicated personnel that make the City of Highland a safer place.
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2. Ta b I e of Contents
1. Foreword 5
2. Table of Contents 6
3. Introduction 11
4. Basic Plan 12
5. Purpose and Scope 13
6. Situation and Assumptions 14
6. 1. Population 18
6. 2. Geography 20
6. 3. Hazards and Vulnerabilities 20
6. 3. 1. Earthquake & Liquefaction 21
6. 3. 2. Flood 26
6. 3. 3. Fire 30
6. 3. 4. Landslide 32
6. 3. 5. Dam and Levee Failure 32
6. 3. 6. Hazardous Material Emergency 33
6. 3. 7. Energy Disruption 37
6. 3. 8.Civil Unrest 38
6. 3. 9. Pandemic and Epidemic 38
6. 3. 10. Terrorist Attack 38
6.4. Assumptions 39
7. Emergency Management Organization 41
7. 1. Standardized Emergency Management System 41
7. 1. 1. SEMS Organization Levels 41
7. 1. 2. SEMS Functions 43
7. 1. 3. National Incident Management System ( NIMS) Integration 45
7. 1. 4. EOC Activation Criteria, SEMS Levels and Staffing 45
7. 1. 5. Emergency Operations Centers 49
7. 1. 6. EOC Organization 52
7. 1. 7.Alternate EOC Facilities 54
7. 1. 8.Alternate Government Facilities 54
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7. 2. Emergency Management Community 54
7. 3. The Role of Government 54
7. 3. 1. Governor 54
7. 3. 2. California Emergency Council 54
7. 3. 3. California Office of Emergency Services ( CaIOES) 55
7. 3. 4.State Agencies 55
7. 3. 5. Judicial Branch of State Government 56
7. 3. 6. County Government as Operational Area Lead 56
7. 3. 7. Local Government 56
7. 3. 8. Special Districts 56
7. 3. 9. Tribal Governments 57
7. 3. 10. Federal Government 57
7. 3. 11. Other State Governments 58
7. 3. 12. International Governments 58
7. 4. Role of the Private Sector 58
7. 4. 1. Residents 58
7. 4. 2. At- Risk Individuals 59
7. 4. 3. People with Disabilities and Older Adults 59
7. 4.4. Businesses 60
7. 4. 5. Voluntary Organizations 61
7. 4. 6. Pub lic- Private Partnerships 61
8. Mitigation Programs 63
8. 1. Multi -Hazard Mitigation Plan ( MHMP) 63
9. Emergency Preparedness 65
9. 1. Preparedness Planning 65
9. 2. Preparedness Training 66
9. 3. Preparedness Exercises 66
9.4. Prevention and Protection Programs 67
9. 5. Communications and Information Management 67
9. 6. Preparing Resources 67
10. Response Concept of Operations 69
10. 1. Response Goals, Priorities and Strategies 69
10. 2. Direction, Control and Coordination 70
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10. 3. Alert and Warning 72
10. 4. Intelligence Gathering and Situation Reporting 75
10. 5. Public Information 75
10. 5. 1. Public Outreach Program 76
10. 5. 2. Emergency Public Information 76
10. 5. 3. Joint Information System 76
10. 6. Mutual Aid 78
10. 6. 1. Mutual Aid Regions 78
10. 6. 2. Law Enforcement Mutual Aid Plan 79
10. 6. 3. Fire and Rescue Mutual Aid Plan 79
10. 6. 4. Emergency Managers Mutual Aid Plan ( EMMA) 81
10.6. 5. Mutual Aid Coordination 81
10. 6. 6. Flow of Mutual Aid and other Resource Requests 82
10. 6. 7. Emergency Management Assistance Compact ( EMAC) 83
10. 6. 8. Resource Management 83
10. 6. 9. State Agency Mission Tasking 84
10. 7. Sequence of Events During Disasters 85
10. 7. 1. Before Impact 85
10. 7. 2. Immediate Impact 85
10. 7. 3. Sustained Operations 87
10.7. 4. Transition to Recovery 88
10. 7. 5. Emergency Proclamations 88
11. Recovery Concept of Operations 96
11. 1. Individual Assistance ( IA) Programs 102
11. 2. Public Assistance ( PA) Programs 102
11. 3. Debris Management Programs 103
12. Continuity Planning 105
13. Emergency Functions 107
13. 1. Emergency Function Lead Agency and Descriptions 107
13. 2. Emergency Function Annex Development 109
13. 3. Emergency Management Activities 110
13. 4. Emergency Functions During EOC Activation 111
14. Roles and Responsibilities 115
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14. 1. Administrative Services 115
14. 2. Public Works 118
14. 3. Public Safety 122
14. 4. Community Development 126
15. Plan Administration 129
15. 1. Plan Development and Maintenance 129
15. 2. Administrative Practices 129
15. 3. Standard Operating Procedures ( SOP) 129
15. 4. Vital Records Retention 129
15. 5. After Action Reports and Corrective Actions 130
16. Attachments 131
16. 1. Attachment A - Authorities and References 132
16. 2. Attachment B - Acronyms and Abbreviations 133
16. 3. Attachment C - Glossary of Terms 136
16. 4. Attachment D - California Warning System 149
16. 5. Attachment E - Emergency Plan Crosswalk 155
16. 6. Attachment F - Distribution List 167
16. 7. Attachment G - After Action/ Corrective Action Report 168
16. 8. Attachment H - SEMS EOC Position Checklists 171
16. 9. Attachment I - Contact List 267
16. 10. Attachment J - NIMS Cast Report 290
16. 11. Attachment K End Notes 324
Figures
5- 1 Emergency Operations Plan Interface 13
6- 1 Regional Location Map 15
6- 2 Boundary Map 16
6- 3 School District Boundaries & Facility Locations 19 6- 4 Modified Mercalli Intensity Scale 21
6- 5 San Andreas Fault System 23
6- 6 Liquefaction & Landslide Susceptibility Areas 25
6- 7 Major Tributaries 27
6- 8 Flood Hazards 29
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6- 9 Wildland Fire Hazard Areas 31
6- 10 Seven Oaks Dam Data Information 33
6- 11 Designated Truck Routes 36
6- 12 Likelihood & Severity of Hazard Occurrence 40
7- 1 SEMS Organization Levels 41
7- 2 SEMS Functions 43
7- 3 Comparison of Field and EOC SEMS Functions 45
7- 4 SEMS Minimum EOC Activation Requirements 46
7- 5 EOC Organization Chart 48
7- 6 EOC Relationships 51
10- 1 California Mutual Aid Regions 80
10- 2 Discipline -Specific Mutual Aid Systems 82
10- 3 Flow of Requests and Resources 83
10- 4 Sample City Council Resolution Declaring a Local Emergency 90 10- 5 Sample City Council Resolution Requesting the Governor Declare a State of Emergency 91
10- 6 Sample City Council Resolution Declaring a Threatened Local Emergency 92 10- 7 Response Phase Sequence of Events 95
11- 1 SEMS EOC Recovery Organization Chart 101
13- 1 Emergency Functions 108
13- 2 City Departments & Functions EF Responsibilities Matrix 113 City of Highland Emergency Operations Plan 10
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3. Introduction
Government, at all levels, and others must be prepared to respond to the types of emergencies that may occur within their areas of responsibility and must be able to assess whether their capabilities are sufficient to respond effectively.
The Highland Emergency Operations Plan addresses the city' s response to extraordinary emergency situations associated with natural disasters or human -caused emergencies. In accordance with the California Emergency Services Acti ( ESA) this plan describes the methods for carrying out emergency operations, the process for rendering mutual aid, the emergency services of governmental agencies, how resources are mobilized, how the public will be informed and the process to ensure continuity of government during an emergency or disaster.
The concepts presented in this plan emphasize mitigation programs to reduce the vulnerabilities to disaster and preparedness activities to ensure the capabilities and resources are available for an effective response. To assist in recovery from the disaster, the plan outlines programs that promote a return to normalcy.
This plan is a management document intended to be read and understood before an emergency occurs. It is designed to outline the activities of the city within a statewide emergency management system, and it embraces the capabilities and resources in the broader emergency management community that includes individuals, businesses, non -governmental organizations and other governmental organizations ( e. g., federal, tribal, state, county and special districts).
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4. Basic Plan
There are three parts to the Emergency Operations Plan: The Basic Plan, Functional Annexes and Appendices.
Basic Plan: The basic plan describes the fundamental systems, strategies, policies, assumptions, responsibilities, and operational priorities that the city will utilize to guide and support emergency management efforts. Essential elements of the basic plan include:
A description of the emergency services that are provided by governmental agencies and how resources are mobilized;
An outline of the methods for carrying out emergency operations and the process for rendering mutual aid;
An overview ofthe system for providing public information; and Emphasis on the need for continuity planning to ensure uninterrupted government operations.
These elements culminate with a comprehensive emergency management concept of operations that outlines the relationships and responsibilities for city government.
Functional Annexes: This plan implements Emergency Function working groups, which will develop functional annexes that follow an established format to describe discipline -specific goals, objectives, operational concepts, capabilities, organizational structures and related policies and procedures. The functional annexes will be developed separately from the basic plan and will make reference to existing agency and department plans and procedures. Supporting plans and documents should be listed in an attachment to each functional annex.
Appendices: Subsequent plans and procedures that are developed in support of the Emergency Operations Plan, such as mutual aid plans, hazard - specific plans, hazard mitigation plans, catastrophic plans and related procedures will be incorporated by reference and maintained separate from the basic plan. Some of these supporting plans may be appended to the end of the basic plan as deemed appropriate.
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5. Purpose and Scope
The purpose of this plan is to provide effective life -safety measures and reduce property loss; to provide for the rapid resumption ofimpacted businesses and community services; and to provide accurate documentation and records required for cost recovery efforts.
This Emergency Operations Plan provides a consistent framework to enable federal, tribal, state, and local governments, and the private sector to work together to mitigate, prepare for, respond to and recover from the effects of emergencies regardless of cause, size, location, or complexity.
In accordance with the City of Highland Municipal Codeii ( HMC) and the California Emergency Services Act ( ESA) iii, this plan is in effect at all times and applies to all functions of the City.
The plan incorporates and complies with the principles and requirements found in federal, state and local laws, ordinances, regulations and guidelines. It is intended to conform to the requirements of California' s Standardized Emergency Management System ( SEMS), the National Incident Management System ( NIMS) and be consistent with federal emergency planning concepts such as the National Response Framework ( NRF) and catastrophic concept of operations ( CONOPS) documents developed jointly by FEMA Region IX and the state.
This plan is part of a larger planning framework that supports emergency management within the city. Figure 5-1 - Emergency Operations Plan Interface illustrates the relationship of this Emergency Operations Plan to other plans. Through an integrated framework of emergency plans and procedures involving all stakeholders in the emergency management community, the City of Highland will promote effective planning and coordination prior to an emergency, thereby ensuring a more effective response and recovery.
Figure 5- 1 - Emergency Operations Plan Interface
State Emergency Plan
Functional Annexes * _ _ ; state Agencies, Departments, CBos Operational Area
Emeraencv Plan
Functional Annexes { _ _ } DA Agencies and Departments, CBos Local Government
Emeraencv Plan
Functional Annexes {_ _ _ LG Agencies and Departments, CBos Field Level
Plans and Procedures
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6. Situation and Assumptions
In preparation and response to any disaster, risks to the community must be considered. Risk is the predicted impact that hazards may have on people, services and specific facilities and structures within the city. Risk -related factors may include geographic features, infrastructure lifelines, availability of response resources, transportation routes and essential or critical facilities.
Highland' s original town site was founded in 1891. Many of the buildings constructed during the town' s early era are still in use today.
The City of Highland incorporated on November 24, 1987, as a general law city, consisting of approximately 13 square miles of land area and 29, 500 residents. Following annexation of its entire Sphere of Influence, the City now includes 18 square miles of land, and the Department of Finance estimates the population as of January 2022 to be approximately 56, 546 residents. The City's General Plan projects build -out population will be approximately 72, 137 residents.
Highland is located in the eastern San Bernardino Valley, nestled against the foothills of the San Bernardino Mountains, between the cities of Redlands ( to the south); San Bernardino ( to the north, west and south); and the City of Yucaipa and unincorporated community of Mentone ( to the east). Highland is bisected by State Route 210 and adjacent to the San Bernardino International Airport. Figure 6- 1 demonstrates the regional location ofthe City ofHighland.
The City Council is the governmental body that makes and enforces all laws and regulations with respect to municipal affairs. The City Council consists of five ( 5) residents who are elected by district in November of each even -numbered year. Each Council Member is elected to serve a four- year term, with two ( 2) elected at one election cycle and the other three ( 3) elected during the subsequent election cycle.
The Highland Disaster Council was created by Ordinance 75 in 1989 and is codified at Section
2. 44 of Title 2 of the Highland Municipal Code ( HMC). The Disaster Council meets upon call of the Chair ( or in his/ her absence the Vice Chair) and is empowered to develop and recommend for adoption by the City Council emergency and mutual aid plans, agreements, ordinances, resolutions, rules and regulations as are necessary for implementation of various plans and agreements. The Disaster Council consists of the Mayor, who serves as Chair; the Director of Emergency Services ( City Manager), who serves as Vice Chair; the Assistant Director of Emergency Services; the chiefs of emergency service providers ( fire and law enforcement); as well as representatives of civic, business, labor, veterans, professional or other organizations having an official emergency responsibility and who may be appointed by the Director of Emergency Services with the approval of the City Council.
Highland consists primarily of single-family residences with scattered duplex and apartment structures. A majority of the residences are single -story, stucco style structures with attached garages, but some residences in the western portion of the City are wood -sided dwellings and some have detached garages.
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Figure 6- 1 Regional Location Map
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Loma.
Redlands Linda
Yucaipa
j grand
Terrace 1`
San ae rdino Co — -
OF—-
RWsrsida County
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Figure 6- 2 Boundary Map
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A majority of commercial structures are located along major thoroughfares ( Highland Avenue, Base Line, 3rd Street, 5th Street/ Greenspot Road, Church Street, Boulder Avenue, Palm Avenue, Victoria Avenue, Sterling Avenue, and Tippecanoe Avenue). Most commercial structures in the western portion of the City are one story, wood frame or concrete buildings, constructed between 30 and 50 years ago. Most commercial structures in the eastern portion of the City are one story, concrete buildings and have been constructed within the last 20 years. A notable exception is the area around Palm Avenue and Pacific Street, which is formally referred to as the " Historic District". The Historic District includes many structures that are one- and two- story buildings constructed 65 to 100+ years ago.
The following descriptions and lists of facilities/ properties may be used as the basis for prioritizing response and recovery activities as a result of a disaster. For instance, the Emergency Operations Center ( EOC) Management Team or Operations Section Coordinator may use these lists as reference when prioritizing how to conduct damage assessments or reconstruction, if needed, given the amount and type of resources available to perform such tasks. These lists are not all- inclusive and do not prohibit the ability of altering them, depending on the size, scope, and timeliness of the disaster. For instance, if schools are not in session and shelters are not necessary, perhaps schools would not be considered an " essential' facility to the response and recovery operations.
Essential Facilities: Defined as structures, areas or systems that, when damaged, significantly or directly affect the public health and safety of the community ( e. g., police and fire stations, urgent medical care facilities and utilities ( water, sewer/ wastewater, electrical, gas and/ or communication), shelters, and facilities that handle or store hazardous materials).
Critical Facilities: Defined as structures, areas, or systems that, when damaged, could significantly impact the community. Although direct health and safety issues may not be a consideration, structural damage may have significant consequences to the community or affect a large segment of the population ( e. g., schools, nursing homes, traffic control devices and bridges).
Other Facilities: Defined as any structure, area or system that is not listed as either an essential or critical facility (e.g., offices, stores, residences).
The local, long distance and cellular telephone systems are managed and operated by a variety of private entities (primarily AT&T, Spectrum, Verizon, and local ISPs). A majority of the telephone lines in the western portion of the City are above -ground, while those in the eastern portion are below -ground.
The Southern California Edison Company provides electrical service. The majority of distribution and transmission lines in the western portion of the City are above - ground, while those in the eastern portion are typically below -ground. One electrical sub -station is located in Highland ( on the south side of Greenspot Road between Boulder Avenue and Webster Street). However, generally, the City must rely on the stability of transmission towers in the Cajon and Banning Passes for continuity of service.
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Natural Gas service is provided by the Southern California Gas Company. A few residences, primarily in the rural easternmost area, use propane, rather than natural gas.
In those instances, the residences typically have an average 250- gallon propane tank on site.
Water service is provided to most areas of the City by the East Valley Water District EVWD). Some areas are still served by smaller water companies, such as the Arroyo Verde Mutual Water Association, Eastwood Farms Community Water Users Association and North Fork Water Company and a few residences in the easternmost area of the City have their own wells.
Wastewater collection is also provided by the East Valley Water District, although a few residences are not connected to the wastewater collection system. Typically, these residences utilize septic tanks.
State Route 210 is a major transportation corridor that transects the City. State Route 330 briefly enters the City at its northern boundary until it intersects with State Route 210. The State of California Department of Transportation ( Caltrans) is responsible for State Route 210 and State Route 330.
Omnitrans is the regional transit system operated by a joint powers authority among local government agencies throughout the San Bernardino Valley. Transit information e. g., routes, stops and schedules) may be obtained from any member city, the County of San Bernardino, or Omnitrans itself.
6. 1 Population
The California Department of Finance estimates Highland' s population, as of January 1, 2022, at 56, 546. Ninety- nine percent ( 99%) of the total population resides within an approximate thirteen square mile area, with the remaining 5 square miles ( in the eastern portion of the City) being largely undeveloped land.
The city has several vulnerable population groups, including:
School Districts: Two public school districts serve the City of Highland — the San Bernardino City Unified School District ( SBCUSD) and the Redlands Unified School District ( RUSD). SBCUSD and RUSD provide K- 12 educational facilities and programs.
School district boundaries and facilities are shown on Figure 6-3 School District Boundaries and Facility Locations Map.
Animal Population: The animal population in Highland consists of horses, cattle, pigs, goats, and sheep in the more rural areas, as well as traditional household pets throughout the remainder of the City.
Elderly and Disabled Population: According to the 2020 U. S. Census, approximately
10. 3% of Highland' s population is age 65 or over, in addition to those who are otherwise challenged because of physical or other disability.
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Figure 6- 3 School District Boundaries and Facility Locations 0 ft a
LJ+ j 8
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6.2 Geography
The City of Highland is primarily a desert -suburban area consisting of typical mountain -and - basin topography with sparse native vegetation. The natural geographic vulnerabilities include:
City Creek: City Creek traverses the center of the City in a north -south direction from the San Bernardino Mountains to the Santa Ana River. This waterway produces the risk for flash flooding during rainstorms and is mildly susceptible to wildland fires. Figure 6- 7 illustrates the location of City Creek.
Liquefaction Areas: Like most areas of southern California, Highland is part of a gently sloping alluvial plain. This plain is composed of alluvium deposited by rivers and creeks that drain from the nearby mountains. Older alluvial deposits extend down from the foothills and cover approximately half of the City. These geological conditions pose the threat of liquefaction during seismic activity. Figure 6- 6 illustrates areas susceptible to liquefaction.
Landslide Susceptibility: Because of seismic hazards, liquefaction, and potential for significant runoff from the northern mountains, some areas in the eastern half of the City are susceptible to landslides. Figure 6- 6 illustrates areas susceptible to landslides. It is pertinent to note that these areas are generally uninhabited.
Santa Ana River: The Santa Ana River extends from the San Bernardino Mountains in the northeastern portion of the City, transects the City in a northeast -to -southwest direction until it merges with the Mill Creek Wash and then along the southern border of the City, producing the risk of flash flooding during rainstorms as well as generalized flooding during major events. It is also mildly susceptible to moderate wildland fires. Figure 6- 7 illustrates the location of the Santa Ana River.
San Andreas Fault: The San Andreas Fault System traverses the City's eastern and central areas in a southeast -to -northwest direction. This fault system is estimated to be capable of generating an earthquake magnitude of up to 8. 3 on the Richter scale and poses the risk of a significant seismic event and liquefaction. Figure 6- 5 illustrates the location ofthe San Andreas Fault System.
San Bernardino Mountains: The San Bernardino Mountains ( and the San Bernardino National Forest) extend along the northern border of the eastern portion of the City. The geographical features of these mountains produce the risk of flash flooding and significant wildland fires. Figure 6- 1 illustrates the proximity of the San Bernardino Mountains to the City.
6.3 Hazards and Vulnerabilities
A hazard represents an event or physical condition that has the potential to cause fatalities, injuries, property damage, infrastructure damage, agricultural losses, damage to the environment, interruption of business or other types of harm or loss.
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Vulnerability indicates the level of exposure of human life and property to damage from natural and manufactured hazards.
The City of Highland conducted a hazard analysis to determine those hazards for which the city is vulnerable. Considerations were based on past history of occurrence, as well as potential for such hazards to occur in the city, given the city' s geography and proximity to potential hazards.
Below is a summary of hazards and vulnerabilities faced in the city:
6.3. 1 Earthquake & Liquefaction
The seismic setting of Highland is dominated by the San Andreas Fault. Several active and potentially active faults of the San Andreas Fault System are present within and nearby Highland.
Magnitude is a measure of the size of an earthquake. The Richter Scale is the best- known scale for the measuring of magnitude ( M) of earthquakes. The scale is logarithmic, meaning that a measurement of M7 signifies a disturbance with ground motion 10 times as large as a measurement of M6. The energy released by an earthquake of M7, however, is approximately 30 times that released by an earthquake of M6. An earthquake of M8 releases approximately nine hundred times the energy of an earthquake of M6. An earthquake of M2 is generally the smallest earthquake typically felt by humans. Earthquakes with a Richter measurement of MS or higher are potentially damaging.
Intensity is a measure of the effect of an earthquake on the earth' s surface. Currently, the United States utilizes the Modified Mercalli Intensity Scale. This scale is composed of 12 increasing levels of intensity, ranging from imperceptible shaking to catastrophic destruction. It does not have a mathematical basis. Instead, it is an arbitrary ranking based on individual observations. Figure 6- 4 demonstrates the Modified Mercalli Intensity Scale.
Figure 6-4 Modified Mercalli Intensity Scale
I. Instrumental Not felt by many people unless in favorable conditions.
II. Feeble Felt only by a few people at best, especially on the upper floors of buildings.
Delicately suspended objects may swing.
Felt quite noticeably by people indoors, especially on the upper floors of III. Slight buildings. Many do not recognize it as an earthquake. Standing vehicles may rock slightly. Vibration similar to the passing of a truck. Duration estimated.
Felt indoors by many people, outdoors by few people during the day. At night, IV. Moderate
some awakened. Dishes, windows, doors disturbed; walls make cracking sound. Sensation like heavy truck striking building. Standing vehicles rocked noticeably. Dishes and windows rattle alarmingly.
V. Rather Strong
Felt by nearly everyone; many awakened. Some dishes/ windows are broken.
Unstable objects overturned. Pendulum clocks may stop.
Felt by all; many frightened and run outdoors, walk unsteadily. Windows, VI. Strong dishes, glassware broken; books fall off shelves; some heavy furniture moved or overturned; a few instances of fallen plaster. Damage slight.
VII. Very Strong
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Vlll. Destructive
considerable damage in poorly built or badly designed structures; some chimneys broken. Noticed by people driving.
Damage slight in specially designed structures; considerable in ordinary substantial buildings with partial collapse. Damage great in poorly built structures. Fall of chimneys, factory stacks, columns, monuments, walls.
Heavy furniture moved.
General panic; damage considerable in specially designed structures, well designed frame structures thrown out of plumb. Damage great in substantial buildings, with partial collapse. Buildings shifted off foundations.
Some well- built wooden structures destroyed; most masonry and frame structures destroyed with foundation. Rails bent.
Few, if any masonry structures remain standing. Bridges destroyed. Rails bent greatly.
Total damage - Almost everything is destroyed. Lines of sight and level distorted. Objects thrown into the air. The ground moves in waves or ripples.
Large amounts of rock may move position.
The San Andreas Fault is a right -lateral strike -slip type fault that extends in a general north - south direction. This fault is 744 miles in length and stretches from the community of Parkfield in northern California to the City of Indio in Riverside County. The north and south branches of the San Andreas Fault run through Highland. The last major earthquake along the south branch of the San Andreas occurred on January 9, 1857, in Fort Tejon and had an estimated Richter magnitude of 8. 0 plus. The San Andreas Fault is believed capable of generating an earthquake of up to M8.3 on the Richter scale. Figure 6-5 demonstrates the location of the San Andreas Fault System in Highland.
The San Jacinto Fault Zone is located approximately 4. 5 miles southwest of Highland and is believed capable of producing earthquake of M8.5 on the Richter scale. This Fault Zone has the potential for significant ground shaking within the region.
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Figure 6- 5 San Andreas Fault System
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Highland has a high potential for surface rupturing and is susceptible to ground shaking from earthquakes. In the event of a major earthquake, ingress, and egress ( including evacuation) routes may be severely disrupted due to potential physical road damage. Some structures, depending on the year and type of construction, may not withstand a seismic event of the potential maximum intensity earthquake.
Liquefaction is a seismically induced form of ground failure, which has been a major cause of earthquake damage to roads, utility pipelines, buildings, and other structures during past earthquakes in Southern California. Research and historical data indicate that loose, granular materials at depths of less than 50 feet with silt and clay contents of less than 30 percent saturated by relatively shallow groundwater table are most susceptible to liquefaction.
These geological conditions are typical in many parts of Southern California, including Highland; and therefore, liquefaction has been identified as a risk factor in the City. Figure 6- 6 demonstrates areas within the city that are susceptible to liquefaction.
General Plan of Action
Earthquake Advisories are statements regarding scientific assessment that within a specified period ( usually 3 to 5 days) there is an enhanced likelihood for damaging earthquakes to occur in areas designated in the Advisory. Advisories are not formal predictions, are usually issued after an initial earthquake has struck and there is concern of subsequent damaging earthquakes. The basis of advisories is existing knowledge of the seismic history and potential of the area under consideration.
Upon notification of an Earthquake Advisory, the Emergency Preparedness Officer shall consider, as appropriate:
Disseminating the information to key personnel
Ensuring the readiness of systems essential to emergency operations Implementing protective and mitigation actions
Providing information and guidance to the public about appropriate precautionary actions
A major earthquake occurring in Highland may cause injuries/ deaths and extensive property damage ( infrastructure/ roads, residences, businesses). Many families may be separated, particularly if the earthquake should occur during normal working hours ( when parents are typically at work and children at school), and a personal inquiry or locator system may be essential. Extensive search and rescue operations may be required to assist trapped or injured persons. Injured or displaced persons may require emergency medical care, food and temporary shelter. Medical care and transport may peak at a maximum level. Proper identification and burial of a mass number of deceased persons may be necessary. Shelters may be required if families are displaced. Communication with the public will be a key to response and recovery efforts.
Possible Secondary Affects: Fires, hazardous materials accidents, failure or disruption of utilities ( such as electrical, gas, water, wastewater and communications systems). Aftershocks, dam failure, flooding, liquefaction, and landslides may aggravate response. The Emergency Operations Center Manager and/ or Operations Section Chief will determine additional response efforts.
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Figure 6- 6 Liquefaction & Landslide Susceptibility Areas iE
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6. 3. 2 Flood
Since incorporation in 1987, Highland has experienced few incidents of flooding, mud and debris flows, the most recent and damaging event occurring in December 2010/ January 2011.
Nonetheless, flooding poses a serious risk to life, property, public health, and safety and could cripple the economy. The Federal Emergency Management Agency (FEMA) indicates that floods are the most common and widespread of all natural disasters, except fires. Potential flooding is a safety concern in Highland, especially flooding from the failure of the Seven Oaks Dam caused by a severe earthquake.
The National Weather Service ( NWS) uses specific weather terms to ensure that people know what to expect in the days and hours preceding a storm.
A Flood Statement is issued to inform the public of flooding along major streams in which there is no serious threat to life or property. It may also follow a flood warning to give additional or follow-up information.
A Flood Watch informs the public and cooperating agencies that current and developing conditions are such that there is a threat of flooding, but the occurrence is neither certain nor imminent.
A Flood Warning informs the public of flooding along larger streams in which there is a serious threat to life or property.
Weather Advisories highlight special weather conditions that are less serious than a weather warning. They are for events that may cause significant inconvenience, and if caution is not exercised, could lead to situations that may threaten life and/ or property.
Weather Watch is used when the risk of a hazardous weather or hydrologic event has increased significantly, but its occurrence, location, and/ or timing is still uncertain. It is intended to provide enough lead time so that those who need to set their plans in motion can do so.
Weather Warning is used when a hazardous weather or hydrologic event has a very high probability of occurring, is occurring or is imminent. A warning is used for conditions posing a threat to life or property.
The potential exists for a significant flood event because of Highland' s physical location at the foothills of the San Bernardino Mountains, its proximity to significant waterways and the Seven Oaks Dam.
As a member of the National Flood Insurance Program ( NFIP), the City of Highland has adopted standards for flood protection in relationship to building elevation, flood proofing and anchoring.
Highland receives a considerable amount of runoff from watershed areas in the San Bernardino Mountains. This runoff flows along several improved, semi -improved and unimproved flood control channels and creeks to the Santa Ana River and eventually to the ocean. Eight major tributaries traverse Highland from east to west including Oak Creek, Plunge Creek, Elder Creek, Bledsoe Creek, Cook Creek, City Creek, Sand Creek and Upper Warm Creek. Sand Creek, Small City of Highland Emergency Operations Plan 26
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Canyon Creek and Bald Ridge Creek flow into Upper Warm Creek. The Santa Ana River is located along the southern boundary of Highland east of the San Bernardino International Airport. City Creek and Plunge Creek act as major natural drainage facilities for Highland. The Plunge Creek watershed is generally located along Greenspot Road and includes the tributaries of Little Mill Creek and Fredalba Creek. The City Creek watershed is located along State Route 330 north of the intersection of State Route 330 and Highland Avenue. Figure 6- 7 demonstrates the major tributaries in the City ofHighland.
Figure 6- 7 Major Tributaries
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Parts of Highland fall within the 100- Year and 500-Year Floodplain. The 100- Year Floodplain is an area of land subject to potential inundation by a storm whose intensity occurs on the average of once every 100 years. Figure 6- 8 demonstrates the Flood Hazards within the city.
Highland is also within the Seven Oaks Dam inundation area. Dam failure at full capacity is a potential flood hazard for most of Highland. In such a case, water could extend as far north as Pacific Street in some locations. All southern exits from Highland could be impassable during a major inundation event.
The Seven Oaks Dam is a single purpose flood control project located just outside Highland' s northeast boundary in an unincorporated area of San Bernardino County. The dam is a major feature of the Santa Ana River Mainstem Project designed to protect Orange, Riverside and San Bernardino Counties from flood. The dam is able to resist an earthquake measuring M 8. 0 on the Richter scale with any point able to sustain a displacement of four feet without causing any overall structural damage.
In the event of catastrophic dam failure, the Big Bear Dam also has the potential to flood eastern portions of Highland. The Big Bear Dam is a water conservation reservoir owned by the Big Bear Municipal Water District.
Debris flows from post -fire damage, especially along the hillsides, can pose a significant threat to residences and infrastructure. Special mitigation efforts should be implemented in areas affected and susceptible.
General Plan of Action
Emergency preparedness will be based on four stages of response actions:
Stage I: Light to moderate rain. Monitor potential flood areas; track weather patterns and information provided by the National Weather Service.
Stage II: Moderate to heavy rain. Warning signs in affected or potential flood areas may be posted. Public notification may be made to residents as well as to agencies that rely on roadway access ( e. g., police, fire, ambulance, post office, public & school bus systems, California Highway Patrol, refuse collection services, etc.). Sandbag operations may be required to dam or divert water flows.
Stage III: Continuation of heavy rain. Affected streets may be closed to traffic. Some roads may be impassable, and detours may need to be established. Public notification of road closures will be done, if necessary. Rescue operations from structures and/ or vehicles may be necessary.
Stage IV: Threat to persons and private or public property. May require evacuations and establishment of shelters.
Possible Secondary Affects: Public Health considerations pertaining to bacteria from ponding water, vector control, contamination of water supply and/ or water table are possible. The EOC manager and/ or the Operations Section Chief will determine additional response efforts.
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6- 8 Flood Hazards
I
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6. 3. 3 Fire
Fires threaten lives, property, and natural resources, and also present a considerable risk to vegetation and wildlife habitat. Fires occur in wildland, urban and wildland- urban interface WUI) areas.
Wildland fires occur in large undeveloped areas and result from ignition of grass, brush, or other flammable vegetative materials. Wildland fires can burn large areas destroying vegetation leading to increased susceptibility to land or mudslides and can cause significant damage to both structures and valuable open space land.
The northeastern and eastern portions of the City, especially hillside areas, are most susceptible to wildfires due to the location of fire -prone vegetation, limited access for firefighting equipment, steep topography and seasonal conditions that exacerbate fire hazard conditions. Conditions contributing to the severity of wildland fires are primarily related to weather, including temperature, humidity, and wind. Winds commonly referred to as " Santa Ana" winds typically occur during the fall months and pose a particularly significant hazard.
WUI fires occur in areas where urbanized development meets wildland areas. Wind -driven WUI fires pose a significant threat to lives and have increased potential to cause considerable damage to structures.
In October 2003, this area was victim to a wildland fire known as the " Old Fire", which burned 91, 281 acres, destroyed 1, 003 structures, and resulted in 6 deaths. Although the Old Fire resulted in significant evacuations in Highland, not a single structure in the city was destroyed. Figure 6- 9 demonstrates the high wildlandfire hazard areas within the city.
General Plan of Action
A major fire may result in the evacuation of residents and animals. Consideration must be given to evacuation of elderly and disabled populations. Shelters may be required if families are displaced. The San Bernardino County Department of Animal Care & Control ( which provides animal control services within Highland) will implement animal evacuation and sheltering.
Traffic control and security of evacuated properties must be considered. Water purveyors may be contacted to ensure water flow to the fire area. Assistance may be needed with communications, public information, staffing, equipment, and supplies. Future weather conditions must be monitored to determine wind direction and possibility of precipitation.
Possible Secondary Affects: Hazardous materials incidents; loss of utility service and communications; mass evacuation and potential for health hazards from smoke should all be considered. The EOC Manager and/ or Operations Section Chief will determine additional response efforts.
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Figure 6- 9 Wildland Fire Hazard Areas
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6.3. 4 Landslide
Landslides are fast, downward movement of earth and rock materials. Some landslides are caused by infiltration of water into unstable material. Other landslides are earthquake - induced landslides consisting of rock falls and debris flows.
Foothills crossed by drainage channels created from local mountain runoff to the north characterize areas in the northeastern portion of Highland. Drainage from the north has cut deep into the surrounding landform creating steep walls susceptible to landslides. Figure 6- 6 also demonstrates areas of landslide susceptibility.
6.3. 5 Dam and Levee Failure
Dam inundation is defined as the flooding that occurs as the result of structural failure of a dam.
Structural failure may be caused by faulty construction or seismic activity. In the case of seismic activity, inundation may occur by the action of a seismically induced wave that overtops the dam without causing dam failure. This action is referred to as a " seiche." Landslides flowing into a reservoir are also a source of potential dam failure or overtopping.
For the City of Highland to be impacted by dam inundation flooding, the Seven Oaks Dam (located on the Santa Ana River in the upper Santa Ana Canyon just outside the northeasterly city limits at 34° 07' 04" North Latitude and 117° 05' 52" West Longitude), would need to fail or be overtopped. Failure of the Seven Oaks Dam, even during a catastrophic event such as a severe earthquake, is considered to be an unlikely event.
Construction of the Seven Oaks Dam was completed by the U. S. Army Corps of Engineers ( USACE) on November 15, 1999.
The purpose of Seven Oaks Dam is to operate in tandem with Prado Dam, also located on the Santa Ana River approximately 40. 3 miles downstream, to provide flood protection to Orange County. During the early part of each flood season, runoff will be stored behind the dam in order to build a debris pool to protect the outlet works. Small releases will be made on a continual basis in order to maintain the downstream water supply. During a flood, Seven Oaks Dam will store water destined for Prado Dam for as long as the reservoir pool at Prado Dam continues to rise.
When the flood threat at Prado Dam has passed, Seven Oaks Dam will begin to release its stored flood water at a rate that does not exceed the downstream channel capacity. At the end of each flood season, the reservoir behind Seven Oaks Dam will be gradually drained. Figure 6- 10 provides information on the Seven Oaks Dam.
Ownership was transferred to the counties of San Bernardino, Riverside and Orange in October 2002. The San Bernardino County Flood Control District is primarily responsible for the physical operation of the dam. The San Bernardino County Department of Public Works, Flood Control District is located at 825 E. Third Street, San Bernardino, CA, and may be contacted at ( 909) 387- 7918. The San Bernardino County Flood Control Districts East Valley Flood Yard may be contacted at ( 909) 387- 8020.
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In the event that unusual conditions arise, contact can also be made by telephone to the USACE, Los Angeles District Office, Reservoir Regulations Section at ( 213) 452- 3623. During non -flood periods this office is open during regular business hours ( 7: 30 AM - 4: 00 PM Monday through Friday); and during flood -events the office is open 24 hours -per -day, 7 days a week.
Figure 6- 10 Seven Oaks Dam Information
DWR Number 87- 16
National ID CA01530
Dam Type Earth & Rock Fill
Crest Elevation 2, 610 feet
Crest Length 2, 760 feet
Streambed Elevation at Dam Centerline 2, 060 feet
Maximum Dam Height above Streambed 550 feet
Design Freeboard 5. 3 feet
Reservoir Area at Spillway Crest 780 acres
Reservoir Gross Storage Capacity at Spillway Crest 145, 600 Acre- feet Drainage Area 177 s uare miles
Levees are also subject to failure without warning but are especially subject to failure during an earthquake or flood.
General Plan of Action
Depending on the severity of the situation, a plan of action may include sandbag operations and/ or soil shifting in an attempt to reroute water. Road closures may need to be posted and public notification made to affected residents and businesses. Contact must be made with agencies that rely on roadway access ( e. g., police, fire, ambulance, post office, public & school bus systems, California Highway Patrol, refuse collection services, etc.). Rescue operations from structures and/ or vehicles may be necessary. Evacuation of residences and businesses must be considered, as well as potential transportation of large numbers of evacuees, including the elderly, disabled and animal populations. Shelters may be required if families are displaced.
Traffic control and security of property must be considered when evacuations are deemed appropriate.
Possible Secondary Affects: Public health considerations pertaining to bacteria from ponding water, vector control, and contamination to water supply or water table. The EOC Manager and/ or the Operations Section Chief will determine additional response efforts.
6. 3. 6 Hazardous Material Emergency
There is no one, universal definition for what constitutes a " hazardous material." Many regulations at the local, state, and federal levels govern the management of hazardous materials and waste. These regulations are constantly evolving. The U. S. Environmental Protection Agency USEPA) and the County of San Bernardino manage the inspection, regulation and permitting of hazardous materials storage, use and transportation.
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Other jurisdictions are also involved in regulating the transportation of hazardous waste and materials on roads and highways. The U. S. Department of Transportation ( USDOT), in cooperation with the USEPA, establishes and enforces regulations for transportation of hazardous materials and wastes such as containment and consistent identification/ marking of hazardous materials. At the state level, the Department of Health Services ( DHCS) tracks shipments of hazardous wastes and the California Highway Patrol (CHP) enforces transportation - related regulations by periodic inspection of vehicles on the road as well as annual inspection of transport vehicles to issue certification as required by DHCS.
San Bernardino County has a County Hazardous Waste Management Plan. As further required by the State, all cities within the County must also adopt a City Hazardous Waste Management Plan.
City of Highland Ordinance No. 171, in accordance with state law and the HWMP, regulates hazardous materials management within the City and requires businesses that use hazardous materials or generate hazardous waste to include an inventory of amounts and types of hazardous materials, practices for management and reductions, as well as emergency response procedures.
However defined, hazardous materials are any substance or combination of substances, which because of quantity, concentration or characteristics, may cause or significantly contribute to an increase in injury/ death or pose substantial hazards to humans and/ or the environment. The occurrence of a hazardous materials incident can be accidental or due to a collision, spill, leak, or human error.
Highland has many businesses that manufacture, transport, store, use or dispose of hazardous materials and waste. The unauthorized handling of such materials is an issue of concern. The unhealthful effects of certain chemicals and substances have led to extensive regulation of hazardous materials. Nevertheless, there is still the potential for hazardous materials to be released into the environment, whether as a result of an accident, carelessness or intentionally.
While there are no known businesses in Highland that have large amounts of hazardous materials, numerous hazardous materials users have been identified, such as schools, dry cleaners, retail stores with swimming pool chemicals, etc.
Residents are encouraged to dispose of household hazardous waste by using the free Household Hazardous Waste Collection Center, operated by the San Bernardino County Fire Department' s Hazardous Materials Division, located at San Bernardino International Airport. Proper disposal of household hazardous wastes eliminates many residential hazards.
The most significant hazardous materials incident in Highland' s history involved clean- up following closure of Chemical Commodities, a business that repackaged chemicals for the U. S.
Department of Defense ( USDOD) and others. Cleanup operations lasted for several weeks and were coordinated by the San Bernardino County Fire Department' s Hazardous Materials Division.
Hazardous materials are routinely transported along State Route 210, which traverses through the center of the city and provides a continual threat of hazardous materials release. Figure 6- 11 illustrates the Designated Truck Routes within the city.
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The impact of an aircraft accident creates the potential for multiple explosions and fire, resulting in a hazardous material incident involving jet fuel. Aircraft originating and departing from a number of airports in Southern California ( e. g. San Bernardino, Ontario and Los Angeles International airports) frequently occupy the skies above Highland. General aviation aircraft also fly into and out of Redlands Municipal Airport near the city' s southern border.
Clandestine laboratories are a threat because they are frequently operated secretly until a hazardous materials accident occurs or upon investigation by law enforcement. Clandestine dumping - the criminal act of disposing of hazardous or toxic materials on public or private property - is another threat in Highland. Because of the cost of properly disposing of hazardous materials/ waste, the rural eastern area of Highland is targeted by illegal dumpers.
General Plan of Action
Regardless of the location and/ or type of hazardous materials incident, the Highland Fire Department will respond and determine the need for additional assistance according to the San Bernardino County Fire Department' s Hazardous Materials Division Plan. Prevailing wind and geographic features in the vicinity will be relevant factors in responding to a hazardous materials incident. Beyond this response, evacuations may be required of residents, businesses, and animals. Shelters may need to open ( or consideration given to order in -place protection). Local hospitals may be notified of potential mass patients. Road closures may be in effect, as well as a need to secure the perimeter of the incident. Public information will need to be disseminated.
Possible Secondary Affects: Hazardous materials fire and clean- up operations must be completed to eliminate further contamination of life and property. The EOC Manager and/ or the Operations Section Chief will determine additional response efforts.
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Figure 6- 11 Designated Truck Routes
IPt
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5. 3. 7 Energy Disruptic
California obtains electric power from a variety of in- and out- of-state sources, including gas - fired, nuclear, and hydro power plants as well as renewable sources such as wind, geothermal and solar power. California' s energy production, storage and distribution systems are vulnerable to physical hazards as well as market forces, weather, and operating conditions. Energy disruption may have significant impacts and result in a risk to public health and safety, particularly those who rely on continuous energy for operation of life -sustaining equipment.
Power failure typically occurs in one of two scenarios - planned or accidental. Planned outages are those experienced during the 2001 energy shortage, or those that occur during a " rolling" blackout. Accidental power outages may occur as a result of traffic collisions, severe winds, fires and other unforeseen events. In either case, residents should be prepared to be without electrical power for hours or days.
Significant power transmission lines that serve southern California are routed through the Cajon and Banning Passes, areas that are prone to significant wildfires and strong winds. These systems may be shut down without warning.
General Plan of Action
In response to planned power outages, a separate notification procedure has been established among Southern California Edison Company, San Bernardino County Communications Center, City of Highland, and its police (Sheriffs) and fire (Cal Fire) departments. (Refer to the Emergency Preparedness Officer for the current notification protocol.) With either planned or unplanned power outages, a number of determinations must be acquired prior to determining a general plan of action, such as:
Size of the affected area
Potential duration of the outage
Number of residences, businesses and traffic control devices affected Operability of 9- 1- 1 system
Time of Year ( e. g., severe hot or cold weather)
Actions may include opening shelters in an unaffected area for those needing power for lifesaving equipment, erecting stop signs in place of traffic control lights, conducting neighborhood patrols to facilitate emergency notification, dissemination of public information, etc.
Possible Secondary Affects: Fires may occur when power is restored. The EOC Manager and/ or the Operations Section Chief will determine additional response efforts.
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6.3.8 Civil Unrest
Civil unrest is usually triggered by a dramatic social or political event. Every area in California, including the City of Highland, is at risk for civil unrest.
Most recently, the civil unrest of 2020 has been a challenge for many cities in California, Highland included. Current numbers are not available for the state, but estimates are that 19 lives have been lost and over $ 1 billion of damage has occurred across the United States. Previously, the 1992 Los Angeles Civil Disturbance resulted in fifty-three deaths, over 2, 300 injuries and over 800 million in damage.
General Plan of Action
Civil unrest may result in large, damaging fires and damage to water and wastewater systems rendering them ineffective, energy disruption, or other similar events. There may be large numbers of casualties requiring medical treatment.
Actions may include opening shelters in an unaffected area or evacuation of persons from affected areas, and dissemination of public information. Law enforcement will be relied upon to restore order.
Possible Secondary Affects: The EOC Manager and/ or the Operations Section Chief will determine additional response efforts.
6. 3. 9 Pandemic and Epidemic
A disease outbreak can cause illness and result in significant numbers of casualties. Since 1900, there have been three influenza pandemics that killed approximately 830,000 people in the United States. As of March 14, 2023, approximately 103, 672, 529 cases of Covid- 19 have been reported in the United States, according to the Centers for Disease Control & Prevention ( CDC).
General Plan of Action
Actions may include providing support to the San Bernardino County Public Health Department in the form of separate shelters for quarantined and non -quarantined patients, providing facilities for distribution of medications, providing security for shelters, medication distribution points, and the like. The City created a Covid- 19 Prevention Program that outlined protocol to control exposures that may occur at City worksites.
Possible Secondary Affects: The EOC Manager and/ or the Operations Section Chief will determine additional response efforts.
6.3. 10 Terrorist Attack I
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include hazardous materials, biological agents that result in epidemics or attempts to damage critical infrastructure including cyber-attacks which pose potentially devastating disruptions to essential communications systems.
General Plan of Action
Actions will be determined by the type of attack and the EOC Manager and/ or Operations Section Chief will determine additional response efforts.
6.4 Assumptions
Below are assumptions reflecting the situations that must be considered in order to achieve effective emergency management:
All incidents are local
Emergencies may occur at any time with little or no warning and may exceed the capabilities of local resources
Emergencies may result in casualties, fatalities and displace people from their homes An emergency may result in property loss, interruption of essential public services, damage to basic infrastructure and significant harm to the environment The greater the complexity, impact and geographic scope of an emergency, the more multiagency coordination will be required
The City of Highland is primarily responsible for emergency actions within its boundaries and will commit all available resources to save lives, minimize injury to persons, minimize damage to property and the environment under all threats and emergencies The City of Highland will utilize the Standardized Emergency Management System SEMS) and the National Incident Management System ( NIMS) in emergency response operations
The Director of Emergency Services will coordinate the City' s disaster response in conformance with City of Highland Municipal Code, Chapter 2. 44, entitled " Emergency Services" and relating to the emergency organization and functions The City of Highland will participate as a member of the San Bernardino County Operational Area
Organizations and individuals responsible for operating the Emergency Operations Center are familiar with the City of Highland Emergency Operations Plan, and will execute their assigned responsibilities
The resources of the City of Highland will be made available to local agencies and citizens to cope with disasters affecting this area
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The City of Highland will commit its resources to a reasonable degree before requesting mutual aid assistance
Mutual aid assistance will be requested when disaster relief requirements exceed the City' s ability to meet them
Based on past history and potential assessment, the following table indicates the likelihood of occurrence of each identified threat and its probable severity. Included are hazards identified that could possibly occur within the city, but not at the level to plan and prepare due to the extreme unlikelihood of occurrence. Figure 6-12 demonstrates the likelihood and severity ofhazard occurrence.
Figure 6- 12 Likelihood & Severity of Hazard Occurrence
HAZARD LIKELIHOOD OF OCCURRENCE SEVERITY
Unlikely Infrequent Sometimes Frequent Low Moderate High Dam
X X X X
Inundation
Earthquake
X X
M5
Earthquake
X X X X
M5
Flood X X X X
Hazardous
Materials X X X
Incidents
Power
X X X
Failure
Terrorism X X X X
Wildland
X X X X
Fire
THE INCIDENTS BELOW WERE IDENTIFIED AS BEING EXTREMELY UNLIKELY TO OCCUR.
Aircraft
X X X X
Accident
Severe
Weather
X X
heat; cold;
wind)
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7. Emergency Management Organization
7. 1 Standardized Emergency Management S stem ( SEMS)
The Standardized Emergency Management System ( SEMS) is the cornerstone of California' s emergency response system and the fundamental structure for the response phase of emergency management. SEMS is required by the ESAiv for managing multiagency and multijurisdictional responses to emergencies. The system unifies all elements of the emergency management community into a single integrated system and standardizes key elements. SEMS incorporates the use of the Incident Command System ( ICS), California Disaster and Civil Defense Master Mutual Aid Agreement ( MMAA), the Operational Area ( OA) concept and multiagency or interagency coordination.
The City of Highland must use SEMS in order to be eligible for reimbursement of response - related costs under the state' s disaster assistance programs.
7. 1. 1 SEMS Organization Levels
There are five SEMS organization levels, which are described below and are illustrated in Figure 7- 1 SEMS Organization Levels:
Figure 7- 1 SEMS Organization Levels
State
Region
Operational
Area
Local
Government
Field
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Field - The Field Level is where emergency response personnel and resources, under the command of responsible individuals, carry out tactical decisions and activities in direct response to an incident or threat.
Local Government - The Local Government Level includes cities, counties and special districts. This is where the City of Highland fits into the SEMS organizational structure.
Local governments manage and coordinate the overall emergency response and recovery activities within their jurisdiction. Local governments are required to use SEMS when their Emergency Operations Center ( EOC) is activated, or a local emergency is declared or proclaimed in order to be eligible for state reimbursement of response -related costs.
Operational Area - The Operational Area ( OA) is the intermediate level of the state' s emergency management organization which encompasses a county's boundaries and all political subdivisions located within that county, including special districts. The City of Highland is part of the San Bernardino County OA. The OA facilitates and/ or coordinates information, resources, and decisions regarding priorities among local governments within the OA. The OA serves as the coordination and communication link between the Local Government Level and Regional Level. State, federal and tribal jurisdictions in the OA may have statutory authorities for response similar to that at the local level.
Region - The City of Highland is part of the CaIOES Southern Region. The Regional Level manages and coordinates information and resources among OAs within the mutual aid region and between the OA and the state level. The Regional Level also coordinates overall state agency support for emergency response activities within the region.
California is divided into three Administrative Regions - Inland, Coastal and Southern - which are further divided into six mutual aid regions ( See Figure 10- 1 - Mutual Aid Regions). The Regional Level operates out of the Regional Emergency Operations Center REOC).
State - The State Level of SEMS prioritizes, tasks and coordinates state resources in response to requests from the Regional levels, coordinates mutual aid among the mutual aid regions and between the Regional Levels and State Level. The State Level also serves as the coordination and communication link between the state and the federal emergency response system. The State Level requests assistance from other state governments through the Emergency Management Assistance Compact ( EMAC) and other similar interstate compacts/ agreements and coordinates with FEMA when federal assistance is requested. The State Level operates out of the State Operations Center ( SOC).
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7. 1. 2 SEMS Functions
In order to facilitate communications and coordination of responding agencies during extraordinary emergencies the city has adopted the Standardized Emergency Management System ( SEMS) and National Incident Management System ( NIMS) into its emergency operations plan.
Local governments must use SEMS and NIMS to be eligible for reimbursement oftheir costs under State and Federal disaster assistance programs.
SEMS incorporates the use of the Incident Command System ( ICS), the Master Mutual Aid Agreement ( MMAA), existing mutual aid systems, the operational area ( CA) concept and multi - agency or inter -agency coordination. SEMS was established to provide an effective response to multi -agency and multi -jurisdiction emergencies in California. By standardizing key elements of the emergency management system, SEMS is intended to:
Facilitate the flow of information within and between levels of the system; and Facilitate coordination among all responding agencies.
Use of SEMS improves the mobilization, deployment, utilization, tracking and demobilization of needed mutual aid resources. SEMS is intended to reduce the incidence of poor coordination and communications and to reduce resource ordering duplication on multi - agency and multi -jurisdiction incidents. SEMS is designed to be flexible and adaptable to the varied types of disasters and to the needs of all emergency responders.
SEMS requires that every emergency response involving multiple jurisdictions or agencies include the five functions at each level of the organization, identified below in Figure 7-2 SEMS Functions.
Figure 7- 2 SEMS Functions
Command /
Management
I I I I
Planning I j Finance /
Operations Logistics Intelligence I Administration
Command/ Management — Command is responsible for directing, ordering and/ or controlling resources at the field response level. Management is responsible for overall emergency policy and coordination at the EOC levels. Command and Management are further discussed below:
o Command: A key concept in all emergency planning is to establish command and tactical control at the lowest level that can perform that role effectively in the City ofHighland Emergency Operations Plan 43
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organization. In the Incident Command System ( ICS), the Incident Commander ( IC), with appropriate policy direction and authority from the responsible agency, sets the objectives to be accomplished and approves the strategy and tactics to be used to meet those objectives. The IC must respond to higher authority. Depending upon the incident' s size and scope, the higher authority could be the next ranking level in the organization up to the agency or department executive. This relationship provides an operational link with policy executives who customarily reside in the Department Operations Center ( DOC) or EOC, when activated.
o Management: The EOC serves as a central location from which multiple agencies or organizations coordinate information collection and evaluation, priority setting and resource management. Within the EOC, the Management function:
Facilitates multiagency coordination and executive decision - making in support of the incident response.
Implements the policies established by the governing bodies; Facilitates the activities ofthe Multiagency Coordination Group ( MAC Group).
Operations: Responsible for coordinating and supporting all jurisdictional operations in support of the response to the emergency through implementation of the organizational level' s Action Plans ( AP). At the Field Level, the Operations Section is responsible for the coordinated tactical response directly applicable to, or in support of the objectives in accordance with the Incident Action Plan ( IAP). In the EOC, the Operations Section Coordinator manages functional coordinators who share information and decisions about discipline - specific operations.
Logistics: Responsible for providing facilities, services, personnel, equipment and materials in support of the emergency. Unified ordering takes place through the Logistics Section Ordering Managers to ensure controls and accountability over resource requests.
As needed, Unit Coordinators are appointed to address the needs for communications, food, medical, supplies, facilities and ground support.
Planning/ Intelligence: Responsible for the collection, evaluation and dissemination of operational information related to the incident for the preparation and documentation of the IAP at the Field Level or the AP at an EOC. Planning/ Intelligence also maintains information on the current and forecasted situation and the status of resources assigned to the emergency or the EOC. As needed, Unit Coordinators are appointed to collect and analyze data, prepare situation reports, develop action plans, set Geographic Information Systems ( GIS) priorities, compile and maintain documentation, conduct advance planning, manage technical specialists and coordinate demobilization.
Finance/ Administration: Responsible for all financial and cost analysis aspects of the emergency and for any administrative aspects not handled by the other functions. As needed, Unit Leaders are appointed to record time for incident or EOC personnel and hired equipment, coordinate procurement activities, process claims and track costs.
The field and EOC functions are further illustrated in Figure 7-3 Comparison of Field and EOC SEMS Functions.
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Figure 7- 3 Comparison of Field and EOC SEMS Functions
PRIMARY SEMS
FIELD RESPONSE LEVEL EOCs AND OTHER SEMS LEVELS
FUNCTION
Command/ Command is responsible for the directing, Management is responsible for facilitation of overall Management ordering and/ or controlling of resources. policy, coordination, and support of the incident.
Operations The coordinated tactical response of all The coordination of all jurisdictional operations in field operations in accordance with the support of the response to the emergency in Incident Action Plan. accordance with the EOC Action Plan.
Planning/ The collection, evaluation, Collecting, evaluating, and disseminating Intelligence
documentation, and use of intelligence information and maintaining documentation relative related to the incident. to all jurisdictional activities.
Logistics Providing facilities, services, personnel, Providing facilities, services, personnel, equipment equipment and materials in support of the and materials in support of all jurisdiction activities incident. as required.
Finance/ Financial and cost analysis and Responsible for coordinating and supporting Administration administrative aspects not handled by the administrative and fiscal consideration surrounding other functions. an emergency incident.
7. 1. 3 National Incident Management System ( NIMS) Inte ration In addition to SEMS, the city is responsible for compliance with the requirements of the National Incident Management System ( NIMS) as defined in the Homeland Security Presidential Directives. The city promotes and encourages NIMS adoption by associations, utilities, Non - Governmental Organizations ( NGOs), private sector emergency management and incident response organizations to enhance emergency management effectiveness. SEMS and NIMS are designed to be compatible and are based on similar organizational principles.
7. 1. 4 EOC Activation Criteria, SEMS Levels and Staffing Emergency Operations Centers ( EOCs) should be activated in accordance with SEMS and organized according to the five functions of the system: Management, Operations, Planning/ Intelligence, Logistics and Finance/ Administration. Activation or deactivation will be determined by the Director of Emergency Services, or in his/ her absence the Assistant Director of Emergency Services, consistent with the SEMS criteria and operational needs.
The city complies with the SEMS EOC minimum activation requirements illustrated in Figure 7- 4 SEMS EOCActivation Requirements.
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Figure 7- 4 SEMS EOC Minimum Activation Requirements
SEMS Levels:
Situations Identified in SEMS Field Local Operational
Regulations Response Government Area
Regional State
Incident involving two or more
emergency response agencies Use ICS
2405 ( a),( b)
Local emergency declared or
W'UseSEMS
se SEMS
proclaimed* 2407 a 2
Local government EOC
activated 2407 a 1
Local government activates Activate Activate
EOC and requests OA EOC Use SEMS Activate EOC
EOC EOC
activation 2407 a 1
Two or more cities within an In Activate Activate
OA declare or proclaim a local Activate EOC
EOC EOC
emergency 2409 2
County and one or more cities Activate Activate
declare or proclaim a local Activate EOC
EOC EOC
emergency 2409 3
City, city and county, or county
requests Governor' s state of Activate EOC
Activate Activate
emergency proclamation EOC EOC
2409 4
Governor proclaims a state of Activate Activate
emergency for county or two or Activate EOC
EOC EOC
more cities 2409 5
OA requests resources from Activate Activate
outside its boundaries Activate EOC
EOC EOC
2409 6
OA receives resource requests Activate Activate
from outside its Activate EOC
EOC EOC
boundaries** 2409 7
An OA EOC is activated Activate Activate
2411 a EOC EOC
A regional EOC is activated Activate
2413 a 1 EOC
Governor proclaims a state of Activate
emergency 2413 a 2
EOC
Governor proclaims an Activate
earthquake or volcanic EOC
prediction 2413 a 3
Notes: This matrix highlights the flow of SEMS activation requirements. Activation of an operational area EOC triggers activation of the regional EOC which, in turn, triggers activation of the state level EOC.
The EOC is usually activated, but in some circumstances, such as agricultural emergencies or drought, a local emergency may be declared or proclaimed without the need for EOC activation.
Does not apply to requests for resources used in normal day- to- day operations which are obtained through existing mutual aid agreements providing for the exchange or furnishing of certain types of facilities and services as provided for under the Master Mutual Aid Agreement.
Indicates sections in the California Code of Regulations, Title 19, Division 2, Chapter 1 ( SEMS).
Situation is not applicable to the SEMS level.
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The EOC staffing level should be established consistent with the organizational need, as defined below:
Level One Staffing ( Full Staffing): During a major disaster, full activation of all pre - identified EOC functions may be warranted. These functional positions include the management functions of SEMS, agency representatives or liaisons to serve as functional coordinators and support staff.
Level Two Staffing ( Functional Staffing): During this level of activation, selected functions have been deployed to the EOC to coordinate information and resources. For example, a wildland fire may only require an EOC Director, Fire Services Coordinator, Care and Shelter Coordinator and a Planning Coordinator to coordinate situation and resource status activities. Other functions may be activated on a case -by -case basis.
Level Three Staffing ( Single Staffing): This constitutes a minimal level of staffing to coordinate information among emergency management officials. Level One staffing consists of one function and may be served by a duty officer.
NOTE: The numbering sequence for EOC staffing progression established in the SEMS regulations are opposite of the NIMS numbering sequence. Since California law requires use of SEMS, this plan continues the use of the SEMS numbering sequence.
Figure 7-5 below contains the City ofHighland EOC Organization Chart.
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Figure 7- 5 City of Highland EOC Organization Chart
RESIDENTS OF
HIGHLAND
POLICY
City Council
EOC DIRECTOR
City Manager
I
LEGAL OFFICER
EOC Coordinator
City Attorney Emergency Services
Officer-- -
j LIAISON OFFICER -
PUBLIC INFORMATION' SPecia] Districts
OFFICER ( Vol. / Private Agency
OPERATIONS
PLANNING /
INTELLIGENCE
FIRE & RESCUE SITUATION STATUS
I
LAW ENFORCEMENT DOCUMENTATION
DAMAGE ASSESSMENT
CARE & SHELTER UNIT1 { RECOVERY PLANNING LOGISTICS
i
FCJONFORMATIONMMUNICATION
SYSTEMS FINANCE /
ADMINISTRATION
PERSONNEL
RESOURCES
UNIT I F" I TIME RECORDING SUPPLY /
COMPENSATION / PROCUREMENT
CLAIMS COST
ANALYSIS UNIT Due
to the limited numberof personnelavailable, one individual may fulfillmultiple organization functions.
City
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7. 1. 5 Emergency Operations Centers
The State of California maintains and operates the State Operations Center ( SOC) and three Regional Emergency Operations Centers ( REOCs). The SOC is responsible for coordinating resource requests and resolving prioritization issues that may arise at the Region Levels, between the CalOES Administrative Regions and coordinating with FEMA and other federal agencies involved in the implementation of the National Response Framework ( NRF). Typically, EOC activations begin with the Local Government Level where the emergency or disaster occurs, which in turn triggers activation at each subsequent level, as needed, up through the SOC.
State Operations Center: SOC operations are under the management of CaIOES. SOC responsibilities include:
o Function as overall state coordinator in the event of simultaneous multi -regional incidents
o Facilitates the establishment of inter -regional policy direction o Monitors and facilitates inter -regional communications and coordination issues o Compiles, authenticates and makes available summary disaster status information into Situation Reports for the Governor' s Office, legislature, state agency headquarters, media and others as appropriate
o Provides regional support and coordination in the absence of a REOC o Maintains status of mission numbers and state purchasing authority until these functions are assumed by the REOC in the affected area
o Provides necessary coordination with and between established statewide mutual aid systems at the state level
o Manages the state' s Emergency Public Information program o Provides and maintains state government linkage and inter -agency coordination with the Federal Response System, including requesting appropriate assignments of federal Emergency Support Functions ( ESFs) at the SOC and REOCs o Supports the recovery process and assists state agencies and REOCs in developing and coordinating recovery action plans
Regional Emergency Operations Centers: The Regional Level manages and coordinates information and resources among Operational Areas within the mutual aid region and between the OAs and the State Level, as well as coordinating overall state agency support for emergency response activities within the region. The operational role of the REOCs is to:
o Function as the state' s primary point of contact for Operational Areas within the region
o Coordinate the collection, verification and evaluation of situation status reports o Coordinate mutual aid requests between Operational Areas within the region, including coordination of mutual aid requests other than those processed through established discipline - specific systems ( e. g. Disaster Medical/ Health, Law Enforcement and Fire & Rescue Mutual Aid Systems)
o Maintain liaison and coordination with the SOC and with state and federal agencies within the region
o Ensure proper application of SEMS within the affected region City of Highland Emergency Operations Plan 49
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o Supports the recovery efforts ofthe Operational Areas in developing and coordinating recovery action plans
o Receives and disseminates emergency alerts and warnings Operational Area Emergency Operations Center: The Operational Area ( OA) level is an intermediate level of the state' s emergency services organization that encompasses the county and all political subdivisions located within the county, including special districts. The OA manages and coordinates information, resources and priorities among local governments within the OA and serves as the coordination and communications link between the Local Government Level and the Regional Level.
The San Bernardino Operational Area consists of all cities within the County of San Bernardino, which includes the City of Highland, as well as the unincorporated area of San Bernardino County. The lead agency having overall responsibility for coordinating and supporting emergency operations within the OA is the San Bernardino County Fire Department, Office of Emergency Services. The County of San Bernardino EOC serves as the OA EOC. The operational role of the OA EOC is to:
Coordinate with local governments within the OA
Gather and disseminate information within the OA
Coordination with the Regional EOC and other OAs
Report information to the Regional level using the Operational Area Satellite Information System ( OASIS), if available
The San Bernardino Operational Area EOC shall activate when:
o A local government within the OA has activated its EOC and requested activation of the OA EOC to support their emergency operations o Two or more cities within the OA have declared or proclaimed a Local Emergency, or the county and one or more cities have declared or proclaimed a Local Emergency
o A city, city and county, or county has requested a Governor' s proclamation of a State of Emergency
o A State of Emergency is proclaimed by the Governor for the county or two or more cities within the OA
o The OA is requesting resources from outside its boundaries, except those used in normal day-to- day operations which are obtained through existing agreements providing for the exchange or furnishing of certain types of facilities and services on a reimbursable, exchange or other basis as provided for in the Master Mutual Aid Agreement
o The OA has received resource requests from outside its boundaries, except those resources used in normal day- to- day operations which are obtained through existing agreements providing for the exchange or furnishing of certain types of facilities and services on a reimbursable, exchange or other basis as provided for in the Master Mutual Aid Agreement The role of the OA lead agency does not change the coordination of discipline -specific resources, such as fire, law and medical, through their established mutual aid systems.
City of Highland Emergency Operations Center: The City's primary EOC is located within the Police Station at 26985 Base Line, Highland, CA. The EOC manages and coordinates City of Highland Emergency Operations Plan 50
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information, resources and priorities among emergencies and disasters within the City and serves as the coordination and communications link between the Field Level and the San Bernardino County OA EOC.
The operational role of the City EOC is to:
o Activate, at the necessary level, in accordance with the SEMS requirements for minimum EOC activation
o Act as the City' s primary point of contact for emergencies and/ or disasters occurring within the City
o Establish priorities for emergencies and/ or disasters occurring within the City o Coordinate the collection, verification and evaluation of status reports from and among Field Level responders and the San Bernardino County OA EOC o Coordinate mutual aid requests between Field Level responders and the San Bernardino County OA EOC excepting those requests processed through established discipline -specific systems ( e. g. Disaster Medical/ Health, Law Enforcement and Fire Rescue Mutual Aid Systems)
o Maintain liaison and coordination with the Field Level and the San Bernardino County OA EOC
o Ensure proper application of SEMS and NIMS within the City o Develop and coordinate Action Plans and recovery action plans o Receive and disseminate emergency alerts and warnings within the City Figure 7- 6 EOC Relationships illustrates how communication and coordination occurs between the SOC, REOCs, OA EOCs and the City of Highland EOC.
Figure 7- 6 EOC Relationships
State Operations
Center
Mather, CA
Coastal REOC Inland REOC I Southern REOC
Oakland, CA Mather, CA Los Alamitos, CA
Southern Region i
Coastal Region Inland Region
OA EOCs
OA EOCs OA EOCs (
San Bernardino
County OA EOC)
Rialto. CA I
City of Highland
EOC
Highland, CA
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7. 1. 6 EOC Organization
When an emergency or disaster occurs or has the potential to occur, EOCs will activate, as appropriate, to support the Field Response. The EOCs will organize according to the five SEMS standard functions ( Management, Operations, Planning/ Intelligence, Logistics and Finance/ Administration) and will activate those functions necessary for the emergency. A sixth function, Intelligence/ Investigations may be established if deemed necessary to meet emergency management needs.
Potential SEMS EOC functions include:
Management Section: The EOC at all levels should consider the following activities and responsibilities as part of its Management Section:
o Overall EOC management
o Facilitation of Multiagency Coordination System ( MACS) and MAC Groups o Public information coordination and Joint Information Center ( JIC) management o Provision for public safety and risk communications and policy Operations Section: The EOC at all levels should consider the following activities and responsibilities as part of its Operations Section:
o Transportation
o Construction and Engineering
o Fire and Rescue
o Care and Shelter
o Resources
o Public Health and Medical
o Hazardous Materials
o Utilities
o Law Enforcement
o Long -Term Recovery
o Evacuation
o Volunteer and Donations Management
o Others as needed
Planning/ Intelligence Section: The EOC at all levels should consider the following activities and responsibilities as part of its Planning/ Intelligence Section:
o Situation Status
o Resource Status
o Situation Analysis
o Information Display
o Documentation
o Advance Planning
o Technical Services
o Action Planning
o Demobilization
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Logistics Section: The EOC at all levels should consider the following activities and responsibilities as part of its Logistics Section:
o Field Incident Support
o Communications Support
o Transportation Support
o Personnel
o Supply and Procurement
o Resource Tracking
o Sanitation Services
o Computer Support
Finance/ Administration: The EOC at all levels should consider the following activities and responsibilities as part of its Finance/ Administration Section:
o Fiscal Management
o Time Keeping
o Purchasing
o Compensation and Claims
o Cost Recovery
o Travel Request, Forms and Claims
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7. 1. 7 Alternate EOC Facili
In the event the primary EOC is unavailable or unusable for any reason, the designated alternate EOC facility is located within City Hall at 27215 Base Line Highland, CA 92346. In the event that both the primary and alternate EOCs are unavailable or unusable for any reason, the City has a mobile alternate EOC within the Police Department' s Mobile Command Post that will function as the City' s EOC.
7. 1. 8 Alternate Government Facilities
The city seat of government is in the City of Highland, California. Each function of city government maintains continuity of government plans that designate alternate locations to serve as government offices for performing essential functions should the primary facilities be rendered inoperable. Generally, these alternate locations include other city -owned facilities such as the Police Station, Fire Stations, Community Center, Athletic Center, Library & Environmental Learning Center, and Corporation Yard.
7.2 Emergency Management Community
Highland promotes collaborative community - based planning and preparedness in which stakeholders from all sectors of society and emergency management disciplines work together to ensure an effective response to an emergency. Public agency stakeholders include federal, tribal, state, and local government agencies, special districts. Private sector stakeholders include residents, visitors, at -risk individuals, people with disabilities, the elderly, businesses, and nongovernmental organizations.
7. 3 The Role of Government
7.3. 1 Governor
During an emergency or disaster, the Governor coordinates statewide emergency operations. The California Emergency Services Acty states in part, "During a state of emergency the Governor shall, to the extent he deems necessary, have complete authority over all agencies of state government and the right to exercise within the area designated all police power vested in the state."
7. 3. 2 California Emergency Council ( CEC) ;
The California Emergency Council ( CEC) is established in the California Emergency Services Act ESA) vi to serve as the official advisory body to the Governor during times of emergency and on matters pertaining to emergency preparedness. The council considers, recommends and approves orders, regulations and policies that are within the authority of the Governor to implement. Council membership is defined in the ESA.
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7.3. 3 California Office of Emergency Services ( CalOES) The California Office of Emergency Services ( CalOES) is delegated authority by the Governor to implement the ESA and perform executive functions assigned by the Governor to support and enhance all phases of emergency management. This includes the promulgation of guidelines and assignments to state government and its political subdivisions to support the development of California' s emergency management system.
State -Level Emergency Coordination: During a state of war emergency, a state of emergency or a local emergency, the CalOES Secretary coordinates the emergency activities of all state agencies in connection with such emergency and has the authority to use any state government resource to fulfill mutual aid requests or to support emergency operations. CaIOES operates the California State Warning Center ( CSWC) 24- hours per day to receive and disseminate emergency alerts and warnings. When needed, the SOC and REOCs are activated to coordinate emergency management information and resources.
Federal Coordination: When federal assistance is required, CaIOES coordinates requests for assistance and participates with the federal government in the Joint Field Office ( JFO) activities. CaIOES also coordinates the delivery of federal grant programs under Presidential declarations of emergency and major disasters.
7.3.4 State Agencies
Emergency management responsibilities of state agencies are described in the ESAvii. State agencies are mandated to carry out assigned activities related to mitigating the effects of an emergency and to cooperate fully with each other, CalOES and other political subdivisions in providing assistance. Responsibilities may include deploying field -level emergency response personnel, activating Emergency Operations Centers and issuing orders to protect the public.
Administrative Orders ( AO): Administrative Orders, prepared under the authority of Governor' s Executive Order W- 9- 91, expand upon and consolidate emergency assignments of state agencies. Additional state agency assignments may be indicated within Standby Orders from the Governor.
Agency Plans: Each agency maintains its own emergency plans and procedures to accomplish assigned emergency management tasks. Agency plans may delegate authority and assign responsibilities to divisions, bureaus, field offices, or other components of the agency. Agency plans must be consistent with the provisions ofthe administrative orders and the statutory authorities of the individual agency. Each agency should ensure its emergency plan is consistent with the State Emergency Plan.
Disaster Service Workers: Government Code Section 3100 states that all public employees can be called upon as disaster services workers to support emergency response, recovery and mitigation activities. State agencies are responsible for ensuring that all personnel assigned specific responsibilities in support of this plan are adequately trained and prepared to assume those responsibilities.
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7.3. 5 Judicial Branch of State Government I
The Judicial Branch of state government includes the Supreme Court, Courts of Appeal, the Administrative Office of the Courts and the Superior Courts in each of California' s 58 counties.
During an emergency or disaster, the Judicial Branch is responsible for maintaining and preserving access to justice. Each element of the Judicial Branch maintains emergency plans and continuity of operations plans that allow the court system to continue to function during emergencies and disasters. Each court also maintains local Security and Emergency plans developed by the court and the local Sheriffs Department or the California Highway Patrol.
7. 3. 6 County Government as Operational Area Lead
The ESAviii designates each county as an Operational Area ( OA) to coordinate emergency activities and resources of its political subdivisions. The governing bodies of political subdivisions within each county coordinate to establish the lead agency for the OA. The OAs serve as the coordinating link between the Local Government Level and the Region Level of state government. OA responsibilities involve coordinating with the jurisdictions and organizations to deploy field - level emergency response personnel, activate emergency operations centers and issue orders to protect the public.
7. 3. 7 Local Government
Cities and counties have ordinances that establish an emergency organization and local disaster council. The ordinances provide for the development of an emergency plan, establishing responsibilities for emergency management operations and specifying the officials authorized to proclaim a local emergency. All local governments with a certified disaster council are required to develop Emergency Operations Plans ( EOPs) for their jurisdiction that meet state and federal requirements and are in accordance with CalOES Local Planning Guidance.
The City of Highland' s emergency organization and disaster council are provided for in the City of Highland Municipal Code ( HMC), Title 2, Chapter 2. 44, established by Ordinance 75 in 1989.
When there is an immediate threat or actual emergency, local governments implement emergency plans and take actions to mitigate or reduce the threat. Actions may include deploying field -level emergency response personnel, activating emergency operations centers and issuing orders to protect the public. All accessible and applicable local, state and federal resources will be committed to protect lives, property and the environment.
7.3.8 Special Districts
Special districts are formed under various laws that provide the necessary authority to operate.
Special districts often have unique resources, capabilities and vulnerabilities. Special districts should be included in the activities at the OA in order to ensure that the needs of residents are best met during an emergency. Responsibilities may include deploying field -level emergency response personnel, activating emergency operations centers and issuing orders to protect the public.
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The city incorporates participation by special districts within its jurisdiction in its Emergency Operations Center.
7. 3. 9 Tribal Governments
There are 109 federally -recognized Native American tribes in California. The United States government recognizes tribes as domestic, dependent nations with the right to self -governance, tribal sovereignty, and self-determination. Tribal governments are responsible for the protection and preservation of life, property and the environment on tribal lands. Responsibilities may include deploying field -level emergency response personnel, activating emergency operations centers and issuing orders to protect the public.
Federal/ State Authorities: The Stafford Act ( 42 U. S. C. 5122( B)) defines an Indian tribe or authorized tribal organization as local governments. California has criminal law enforcement jurisdiction over offenses committed by or against tribes ( 28 U. S. C. 1360) and civil law enforcement jurisdiction over offenses to which the tribes are a party. Local ordinances are not applicable to tribes or tribal land.
Emergency Management: Tribal governments maintain various levels of emergency preparedness, coordination, communication and collaboration with federal, state and local governments. When there is a threat or actual emergency tribal authorities must take the appropriate actions to cope with the situation and activate their tribal emergency preparedness procedures and plans.
Agreements: Developing Memorandums of Understanding ( MOU) or Memorandums of Agreement ( MOA) between state, local and tribal governments could maximize capabilities at all levels, expedite mobilization during an emergency and promote sharing of equipment, skilled personnel, and other needed resources in an emergency.
Disaster Assistance: The state and its political subdivisions will make every effort to support the tribal communities in their response and recovery efforts. As conditions require and upon request from the tribe, the available and appropriate federal, state and local government resources will, in accordance with prior arrangements and as authorized by law, be committed to tribal lands to protect lives, property and the environment.
There are no tribal governments within the city, however there is one ( San Manuel Band of Mission Indians) in close proximity to the city' s northern boundary. The city has automatic and/ or mutual aid agreements for both law enforcement and fire/ paramedic services with the San Manuel Band of Mission Indians.
7.3. 10 Federal Government
The federal government strongly supports emergency management throughout the nation by providing tools, resources and guidance to support California' s emergency management system.
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Response Framework ( NRF) to access federal department and agency capabilities, organize the federal response and ensure coordination with all response partners.
The city maintains an automatic initial response agreement with the U. S. Forest Service for fires that may originate in either jurisdiction and threaten the other jurisdiction throughout the area generally east of Boulder Avenue.
Ither State Gc
The United States has a long history of cooperation and assistance amongst state governments during emergencies. California has entered into reciprocal aid agreements with other states to provide for mutual assistance when such assistance is requested by the governor of that state or designee. In 1951, California became signatory to the Interstate Civil Defense and Disaster Compact and in 2005, became a member of the Emergency Management Assistance Compact EMAC). In addition, the state is party to regional initiatives with neighboring states to support effective emergency management.
The City of Highland strongly supports interstate cooperation and, following the September 11, 2001 terrorist attacks, personnel from Highland participated in the response as part of a Disaster Medical Assistance Team.
California has utilized resources from other countries and deployed resources to areas devastated by emergencies throughout the world. The state participates in the Borders Governors Conference and is signatory to the Joint Declaration Between the Border States of the United States of America and United States of Mexico on Emergency and Civil Protection. This MOU recognizes that emergencies can cross international borders and promotes cooperation to develop joint capabilities.
7.4 Role of the Private Sector
1- 1 RPsidrThe residents of Highland are the primary beneficiaries of the emergency management system.
At the same time, residents play an important role in emergency management by ensuring that they and their families are prepared for disasters.
Before an emergency, residents can assist the emergency management effort by taking first aid training, maintaining supplies and being prepared to evacuate or shelter -in -place for several days.
During an emergency, residents should monitor emergency communications and carefully follow directions from authorities. By being prepared, residents can better serve their family, their community and reduce demands on first responders.
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The Highland Police and Fire Departments each have volunteer programs ( e. g., Reserve Police Officers and Firefighters, Citizens on Patrol and Neighborhood Watch) that utilize citizen volunteers during day-to-day operations, as well as when disasters strike.
7.4.2 At -Risk Individuals
At -risk individuals include those people whose needs are not fully addressed by the traditional emergency service providers or feel they cannot comfortably or safely access and use the standard resources offered in preparedness, response, and recovery. These include, but are not limited to individuals who are:
Homeless
Without transportation or with limited mobility
Without access to telephones, radio or television emergency broadcasts to know they need to take action
Visiting or temporarily residing in an impacted area
Not familiar with available emergency response and recovery resources Limited in their understanding of English
Geographically or culturally isolated
Government, at all levels, must include provisions in their emergency response plans that address the specific needs ofthese individuals during response and recovery.
These items are addressed in each department/ agency' s Standard Operating Procedures and Agency Plans which are incorporated as part of this Emergency Operating Plan. Some examples may include use of public or school transportation vehicles to meet the needs of those who are transportation challenged; utilization of text and/ or fax messaging in addition to telephone emergency notifications and incorporation of provisions of the Americans with Disabilities Act ADA) in the selection of care and shelter sites.
7.4.3 People With Disabilities and Older Adults
According to the U. S. CDC, as of 2022, there are more than seven million people who identify as having a disability in California. The state' s population of older adults is also growing and, according to the California Department of Aging, there were approximately 7. 8 million people over the age of 60 in 2016 by 2030 there will be 10. 9 million and almost 13. 7 million over 60 by 2050.
AB2311 Access and Functional Needs are addressed in this section. Lessons from recent emergencies concerning people with disabilities and older adults have shown that the past paradigm of emergency planning, implementation and response must change to better meet the needs of these groups during an emergency. These lessons show four areas that are frequently identified as most important to people with disabilities and older adults:
Communications and Public Information: Emergency notification systems must be accessible to ensure effective communication for people who are deaf/ hard of hearing, blind/ low vision, or both.
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Evacuation and Transportation: Evacuation plans must incorporate transportation providers for disabled and/ or older adults, those with mobility impairments and those without transportation or who have transportation disadvantages.
Sheltering: Care and shelter plans must address the access and functional needs of people with disabilities and older adults to allow for sheltering in general population shelters.
Americans with Disabilities Act ( ADA): When shelter facilities are activated, the city will work to ensure they accommodate the provisions of the ADA.
Each of these areas is addressed in additional detail in department/ agency plans and Standard Operating Procedures ( SOPS) developed and incorporated as part of this Emergency Operations Plan. Some examples may include use of public or school transportation vehicles to meet the needs of those who are transportation challenged; utilization of text and/ or fax messaging in addition to telephone emergency notifications and incorporation of ADA provisions in the selection of care and shelter sites.
7.4.4 Businesses
Much of the critical infrastructure is owned or maintained by businesses and must be protected during a response to ensure a quick and complete recovery from an emergency. These same businesses provide valuable resources before, during and after an emergency and play a critical role in meeting the needs of those impacted by an emergency.
Target Hazards: Some key industries are potential targets for terrorist attacks and must institute measures to prevent attacks and protect their infrastructure and the surrounding community. This requires businesses to coordinate with federal, tribal, state and local governments to ensure that their emergency plans are integrated with government plans.
Hazardous Materials Area Plans: Some industries are required by law or regulation to have emergency operations procedures to address a variety of hazards. Businesses that handle hazardous materials that meet certain quantity or risk thresholds must submit Business Program Plans and Risk Management Plans to Certified Unified Program Agencies ( CUPAs) or Administering Agencies ( AAs). The AA can then develop Hazardous Materials Area Plans to respond to a release of hazardous materials within their jurisdiction.
o The San Bernardino County Fire Department, Hazardous Materials Division, is designated by the State Secretary for Environmental Protection as the CUPA for San Bernardino County.
Business Emergency Plans: This plan recommends that all businesses develop comprehensive emergency plans that include employee injury and illness prevention programs, business resumption and continuity of operations elements. A comprehensive business emergency plan can assist the business and the community at large by providing:
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o Information to employees to protect themselves and their families from the effects of emergencies
o A business emergency organization with identified positions having clear and specific emergency roles, responsibilities, delegated authority and identified successors
o An identification of actions necessary to protect company property and records during emergencies
o A listing of critical products and services
o Production shut -down procedures
o A company command post
o Alternate work sites
o Methods and channels of communication
o Contacts with local emergency management officials
o A method to provide and accept goods and services from other companies Business Operations Centers: This plan also promotes the use of business operations centers to enhance public and private coordination. Government can effectively coordinate with businesses by establishing a business operations center that is linked to their existing emergency operations center.
7.4.5 Voluntary Organizations
Highland recognizes the value and importance of organizations and individuals that perform voluntary services in the community. These organizations have resources which augment emergency response and recovery efforts. Examples of voluntary organizations include, but are not limited to, the following:
American Red Cross: When a disaster threatens or strikes, the Red Cross provides shelter, food and health and mental health services to address basic human needs to enable them to resume normal daily activities. (www.redcross.org)
Salvation Army: The Salvation Army is often among the first on scene when disaster strikes.
Salvation Army Officers are trained to meet all kinds of emergencies by providing food, shelter, clothing and other services. ( www. salvationarmyusa. org) Voluntary Organizations Active in Disaster ( VOAD): This coalition of nonprofit organizations supports the emergency management efforts of federal, state and local agencies and governments by coordinating the planning efforts of a variety of voluntary organizations. ( www.calvoad.org)
7.4.6 Public -Private Partnerships
The private sector provides valuable assistance and resources to support emergency response and recovery activities. To support coordination and response between government and the private sector, this plan incorporates Public -Private sector resources that can be called upon during an emergency. The goal of the Public -Private Partnership is to advise on:
Appropriate agreements to provide for quick access to emergency supplies and essential services in order to minimize the need to stockpile such supplies during normal times.
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Logistic measures required to quickly deliver needed supplies and services to affected areas.
Methods to utilize non- profit and private sector capabilities to increase the surge capacity of state and local agencies responding to emergencies
Methods to promote the integration of the non- profit and private sectors into the emergency services system so that people can be better informed and prepared for emergencies
Systems that aid business and economic recovery following an emergency One example of such a partnership is the city's Memorandum of Understanding ( MOU) with Smart & Final stores to participate in its Disaster Relief Program, which provides 24- hour access to any supplies and materials from Smart & Final stores.
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8. Mitigation Programs
Emergency management activities consist of four overlapping phases: Mitigation, Preparedness, Response and Recovery. While every emergency will encompass at least one phase, not every incident will encompass all four phases. During the mitigation phase, action is taken to reduce or eliminate the long-term risk to human life and property from natural and human -caused hazards.
Mitigation efforts occur both before and after an event.
Pre -Disaster Mitigation focuses on projects that address natural or man- made hazards in order to reduce the risks to the population and structures. This is primarily accomplished by strengthening the resilience of Highland' s infrastructure. A FEMAcommissioned study concluded that each dollar spent on mitigation activities saves an average of $4 in post -disaster costs. ix
The city has made aggressive efforts in pre -disaster mitigation by implementing stringent building and construction standards, which many attribute as a significant reason no homes were damaged during the devastating 2003 Old Fire. Some of those standards include:
o Requiring fuel modification zones and perimeter roadways with water available for fire protection surrounding developments near the high fire hazard zones; o Limiting placement of attic vents ( and ingress possibilities for embers) on structures built within the high fire hazard zones;
o Prohibiting use of flammable or combustible materials for exterior construction within the high fire hazard zones; and
o Requiring installation of fire sprinkler systems in all new construction or significantly remodeled buildings.
Post -Disaster Mitigation efforts are designed to reduce future damage in a stricken area and decrease the loss of life and property due to incidents. The essential steps of hazard mitigation are:
o Hazard identification
o Vulnerability analysis
o Defining a hazard mitigation strategy
o Implementation of hazard mitigation activities and projects
8.1 Multi -Hazard Mitigation Plan
The city's mitigation activities are guided by the Multi -Jurisdictional Hazard Mitigation Plan developed by a consortium of local agencies under the direction and guidance of the San Bernardino County Fire Department' s Office of Emergency Services. This plan represents the OAs official statement on hazard mitigation goals, strategies and priorities and provides a comprehensive assessment of the OAs hazards and vulnerabilities. The goal of Highland' s mitigation efforts are to:
Reduce life loss and injuries
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Minimize damage to structures and property, as well as disruption of essential services and human activities
Protect the environment
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9. Emergency Preparedness
Preparedness involves activities undertaken in advance of an emergency to develop and enhance operational capacity to respond and recover from an emergency. As part of a comprehensive preparedness program, the emergency management community must develop plans and procedures, maintain prevention programs, manage resources, establish mutual aid agreements, train personnel and educate the public.
9. 1 Preparedness Planning
The City and its various functions and agencies which are assigned emergency responsibilities in this plan will prepare appropriate supporting plans and related standard operating procedures that describe how emergency operations will be carried out.
SEMS and NIMS Elements: Plans and procedures must address all applicable SEMS and NIMS requirements. At a minimum, plans should contain a list of stakeholders, preparedness actions, how mutual aid will be coordinated, how people with special needs will be addressed, an outline of response actions and the process for incorporating corrective actions.
Local Planning Guidance: Federal and state laws and regulations require all local governments with a certified disaster council to develop Emergency Operations Plans ( EOPs) for their jurisdiction that meet state and federal requirements. This plan has been developed by the City of Highland to meet these requirements.
Regional Planning: Where multiple jurisdictions share similar and concurrent hazards the city supports the establishment of interagency or inter -jurisdictional planning committees. Such planning committees can enhance regional planning by coordinating their response efforts and sharing information on resources and capabilities. One example of this is the San Bernardino County CIA' s Multi -Jurisdictional Hazard Mitigation Plan.
Public -Private Partnerships: The city encourages public -private partnerships where appropriate, to gain a better perspective on available emergency resources to meet the public need.
Recovery Planning: Each city function and agency will develop a function -specific recovery plan prior to the occurrence of a disaster. Each plan should establish mechanisms for recovery decision -making and identify key participants in the recovery organization, including nongovernmental and private sector entities. The plans should also identify processes and procedures for requesting state and federal recovery assistance and ensuring that recovery activities are carried out in accordance with state and federal requirements. Each of the function - specific recovery plans will then be combined into a single, comprehensive citywide recovery plan.
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9. 2 Preparedness Training
Training, tests, and exercises are essential to ensure public officials, emergency response personnel and the public are operationally ready to respond to emergencies. As part of the emergency management training curriculum, personnel with emergency responsibilities will complete emergency management courses as described in the SEMS Approved Course of Instruction and the NIMS integration criteria. The City will provide ongoing training for City personnel throughout all departments to maintain efficient incident management activities to support any type of disaster that the City may experience.
Contract organizations serving the City of Highland are responsible for following this plan and developing procedures to fulfill their stated responsibilities. The City' s Emergency Services Officer is responsible for maintaining and distributing revisions.
9. 3 Preparedness Exercises
Exercises provide personnel with an opportunity to become thoroughly familiar with the procedures, facilities and systems which will actually be used in emergency situations. The city plans for and/ or participates in various all -hazards exercise programs that involve emergency management/ response personnel from multiple disciplines and/ or multiple jurisdictions.
Typically, these exercises are designed to:
Be as realistic as possible
Stress the application of SEMS
Be based on risk assessments ( credible threats, vulnerabilities, and consequences) Include non -governmental organizations and the private sector, when appropriate Incorporate the concepts and principles of SEMS and NIMS Demonstrate continuity of operations issues
Incorporate issues related to special needs populations Exercises range from seminars/ workshops to full scale demonstrations.
Seminars/ Workshops are low -stress, informal discussions in a group setting with little or no simulation. These are utilized to provide information and introduce people to policies, plans and procedures.
Drills/ Tests are conducted on a regular basis to maintain the readiness of operational procedures, personnel and equipment.
Tabletop Exercises provide a convenient and low- cost method designed to evaluate policies, plans and procedures and to resolve coordination and responsibility conflicts.
Tabletop exercises are a good way to see if policies and procedures exist to handle certain issues.
Functional Exercises are designed to test and evaluate the capability of an individual function such as communications, public evacuation, or medical.
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Full -Scale Exercises simulate an actual emergency. They typically involve complete emergency management staff and are designed to evaluate the overall operational capability of the emergency management system.
The City' s Disaster Preparedness Officer is responsible for scheduling and conducting exercises for City personnel throughout all City departments.
9.4 Prevention and Protection Programs
The city supports risk prevention programs as a component of a broader emergency preparedness effort. Prevention programs are established to detect problems, share information and intelligence and to prepare strategies to avert problems before they occur.
9. 5 Communications and Information Management
Preparedness strategies include plans and procedures for utilizing communications and information management systems. Each function should incorporate the following principles into their communications and information management systems:
Common Terminology: Apply common and consistent terminology as used in SEMS, including the establishment of plain language ( clear text) communications standards.
Protocols: Develop procedures and protocols for communications ( to include voice, data, access to geospatial information, Internet/ web use and data encryption), where applicable, to utilize or share information during an incident/ planned event.
Data Collection: Institute multidisciplinary and/ or multijurisdictional procedures and protocols for standardization of data collection and analysis to utilize or share information during an incident/ planned event.
Common Operating Picture: Utilize systems, tools and processes to present consistent and accurate information ( e. g. common operating picture) during an incident/ planned event.
9. 6 Preparing Resources
This plan promotes a six -part resource management system that addresses interoperability, credentialing, resource typing, mutual aid use, deployment policies and cost recovery. Each function and/ or agency with responsibilities in this plan should ensure that their resource management systems address these points:
Interoperability: Ensure that equipment, communications, and data systems are interoperable.
Credentialing: Initiate system to credential emergency management/ response personnel to ensure proper authorization and access to an incident including those involving mutual aid agreements and/ or assistance agreements.
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Resource Typing: Inventory response assets to conform to NIMS National Resource Typing Definitions, as defined by FEMA.
Interagency Assistance: Develop and utilize a response asset inventory for assistance requests such as training, exercises, and incidents.
Deployment Policies: Develop and institute policies, plans, procedures, and protocols to prevent spontaneous deployment of resources/ personnel and/ or responding to a request that bypasses official resource coordination processes.
Cost Recovery: Develop and institute mechanisms to deploy, track and recover costs for resources utilized during response and recovery.
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10. Response Concept of Operations
The response phase concept of operations summarizes seven key elements:
Goals, priorities and strategies;
Direction, control and coordination;
Alert and warning;
Intelligence gathering and situation reporting;
Public information;
Mutual aid and assistance; and
Sequence of events during disasters.
10.1 Response Goals, Priorities and Strategies
During the Response Phase, emergency managers set goals, prioritize actions and outline operational strategies. This plan provides a broad overview of those goals, priorities and strategies and describes what should occur during each step, when and at whose direction.
Operational Goals: During the response phase, the agencies that are charged with responsibilities in this plan should focus on the following five goals:
o Mitigate Hazards
o Meet Basic Human Needs
o Address Needs of People with Disabilities and Older Adults o Restore Essential Services
o Support Community and Economic Recovery
Operational Priorities: Operational priorities govern resource allocation and the response strategies for the city during an emergency. Below are the operational priorities addressed in this plan:
o Save Lives - The preservation of life is the top priority of emergency managers and first responders and takes precedence over all other considerations. o Protect Health and Safety - Measures should be taken to mitigate the emergency' s impact on public health and safety.
o Protect Property - All feasible efforts must be made to protect public and private property and resources, including critical infrastructure, from damage during and after an emergency.
o Preserve the Environment - Reasonable efforts must be made to preserve the environment and protect it from damage during an emergency.
Operational Strategies: To meet the operational goals, emergency responders should consider the following strategies:
o Mitigate Hazards - As soon as practical, suppress, reduce or eliminate hazards and/ or risks to persons and property during the disaster response. Lessen the actual or potential effects or consequences of future emergencies. o Meet Basic Human Needs - All possible efforts must be made to supply resources to meet basic human needs, including food, water, shelter, medical City of Highland Emergency Operations Plan 69
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treatment and security during the emergency. Afterwards, provisions will be made for temporary housing, food stamps and support for re- establishing employment after the emergency passes.
o Address Needs of People with Disabilities and Older Adults - People with disabilities and older adults are more vulnerable to harm during and after an emergency. The needs of people with disabilities and the elderly must be considered and addressed.
o Restore Essential Services - Power, water, sanitation, transportation and other essential services must be restored as rapidly as possible to assist in returning to normal daily activities.
o Support Community and Economic Recovery - All members of the community must collaborate to ensure that recovery operations are conducted efficiently, effectively and equitably, promoting expeditious recovery of the affected areas.
10. 2 Direction, Control and Coordination
Responsibility for emergency response is based on statutory authority. The emergency response is coordinated under SEMS and NIMS, which provide a flexible, adaptable, and expandable response organization to address all -hazards of varying magnitude and complexity.
Command and Control: During response to minor or moderate events, one jurisdiction may manage the emergency with existing resources. The Emergency Operations Center EOC) may not need to be activated. Personnel that are part of a field level emergency response will utilize the Incident Command System ( ICS) to manage and direct on -scene operations.
Field/ EOC Communications and Coordination: The EOC is activated to support field operations when an emergency requires significant additional resources beyond what is available within the jurisdiction.
Multiagency Coordination: Larger scale emergencies involve one or more responsible jurisdictions and/ or multiple agencies. Management personnel from the responsible jurisdictions form a Unified Command and/ or a Multiagency Coordinating Group.
Provision is made for situation assessment, determining resource requirements, establishing a logistical system and allocating resources. EOCs, dispatch centers and other essential facilities located in, or adjacent to, the affected area are activated.
Multiagency Coordination System ( MACS): Multiagency coordination is a process that allows all levels of government and all disciplines to work together more efficiently and effectively. Multiagency coordination occurs across jurisdictional lines and across levels of government. The primary function of MACS is to coordinate activities above the field level and to prioritize the incident demands for critical or competing resources. MACS consists of a combination of elements including personnel, procedures, protocols, business practices and communications integrated into a common system.
Multiagency Coordination Groups ( MAC Group): Agency Administrators/ Executives, or their designees, who are authorized to represent or commit agency resources and funds are brought together to form MAC Groups. MAC Groups may be established at any City ofHighland Emergency Operations Plan 70
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level or in any discipline. Under SEMS, MAC Group activities are typically facilitated by EOCs. A MAC Group can:
o Commit agency resources and funds
o Provide coordinated decision making
o Allocate resources among cooperating agencies
o Establish priorities among incidents
o Harmonize agency policies
o Provide strategic guidance to support incident management activities Government Direction and Control: The city emergency management organization directs and conducts emergency operations within the city and coordinates support for local emergency services. Below are the cornerstones of the city' s emergency management goals:
o All essential emergency tasks will be assigned
o Emergency tasks assigned to city agencies/ functions will generally be compatible with their regular responsibilities
o Each task will be assigned primarily to one agency/ function o Support tasks will be assigned to as many support agencies/ functions as appropriate
o Each agency/ function is responsible for performing tasks such as planning, organizing, training and other preparedness activities necessary to carry out assigned tasks
Disaster Direction and Control: During disasters of great magnitude the local EOC, OA EOC, Regional EOCs and SOC will activate as necessary to provide coordination and support. Multiagency coordination is established to prioritize the allocation and utilization of resources and set emergency management policies.
Joint State/ Federal Operations: When the federal government responds to an emergency or disaster within the state, it will coordinate with the state to establish a Unified Coordination Group ( UCG) in accordance with Unified Command principles. The UCG will integrate state and federal resources and set priorities for implementation. The UCG may activate a Joint Field Office ( JFO) to facilitate the unified operation. When a JFO is activated, the SOC will transfer operations to that facility.
Integration of State and Federal Field Teams: The state may deploy Field On -Site Observation Teams ( FOOT) to provide situation reports on the disaster to the REOC in coordination with the responsible Unified Command. The REOC will coordinate with the OA EOC, Local EOC and field level command structures to integrate field team activities into those actions taken by local authorities. Federal field team activities will follow similar protocol and will be coordinated via the SOC to the REOC to the OA EOC.
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10.3 Alert and Warning
The city has primary responsibility to prepare for a disaster including alerting and warning the public, mobilizing resources and initiating protective actions.
Notifications Received by the City: The city receives notification of emergencies within its jurisdiction, by type of incident, from the following sources:
o Aircraft accident
o Civil unrest
o Dam or levee failure
o Earthquake
o Energy disruptions
o Evacuations
o Fire
o Flood
o Hazardous materials incidents
o Major road closures
o Search and rescue
o Traffic collisions/ hazards
o Weather related incidents
Police Department
Police Department
Fire or Police Departments/ San Bernardino
County Flood Control District
Fire or Police Departments
Southern California Edison Company
Police Department
Fire Department
Fire, Police, Public Works Departments
Fire, Police, Public Works Departments
Police or Public Works Departments
Police Department
Police or Public Works Departments
San Bernardino County OA
Typically, the city receives notification of incidents outside its jurisdiction by the San Bernardino OA or the police and/ or fire departments. The city maintains at least one designated person to receive notifications of significant events in surrounding jurisdictions, warnings or alerts. Both the Police and Fire Department dispatch centers can contact the designated individual 24- hours per day, 365 days per year.
Notifications Made by the City: Notifications made by the city are made to the San Bernardino County OA, to the Police ( Sheriff' s) and/ or Fire ( Cal Fire) departments, with the exception of notifications that are made direct to local media outlets.
Notification of City Emergency Personnel: All city management staff and on call personnel maintain a list of agencies and personnel who are critical to emergency operations. The city will utilize telephone, cell phone, pager, text messaging, email, personal contact to notify personnel of an emergency need.
At the state level, CalOES operates the California State Warning Center ( CSWC), which is staffed 24- hours per day, 365 days a year to serve as the official state level point of contact for emergency notifications. From this center, personnel maintain contact with County Warning Points, state and federal agencies, and the National Warning Center.
Notifications Received by the State Warning Center: Local governments and OAs notify the CSWC of emergencies that affect their community in accordance with existing laws and protocols, or when state assistance is requested or anticipated. Notifications may occur directly or via Regional Offices. Local Emergency proclamations should be sent to the CSWC ( typically through the OA EOC) to keep the Governor and key state agencies abreast of emergency conditions or when state assistance is requested.
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o Earthquake Notifications: The CSWC receives notification of earthquakes from the California Integrated Seismic Network ( CISN), National Earthquake Information Center ( NEIC) and the United States Geological Survey ( USGS). CISN is a statewide network that provides the basic information for California earthquakes shown on the CISN Display. The CISN Display is an internet- based rapid earthquake notification system that receives earthquake information from networks worldwide. An app, Shakealert, is also available that provides an early warning for earthquakes in the area.
o Tsunami Notifications: The CSWC receives tsunami notifications from the Alaska Tsunami Warning Center via the National Weather Service ( NWS) and the National Warning Center.
o Weather Notifications: Notification of severe weather is received from the NWS. o Energy Notifications: The California Independent Systems Operator ( California ISO) monitors the California power grid, which consists of a network of long- distance, high -voltage transmission lines and substations that carries bulk electricity to local utilities for distribution to their customers. When the grid is unable to meet electrical demands, the California ISO will direct utilities to reduce their demands and issue emergency notices of energy interruptions. The CSWC is notified by the California ISO when the operating reserves reach these critical levels. o Hazardous Materials/ Oil Spill Release Notifications: In accordance with state law, handlers, any employees, authorized representatives, agents or designees of handlers shall, upon discovery, immediately report any release or threatened release of hazardous materials to the CSWC.
o Nuclear Power Plant Notifications: The CSWC receives notifications of nuclear power plant events directly from the three nuclear power plants ( Diablo Canyon, San Onofre and Rancho Seco) in California. Secondary notifications may be received from the affected county Sheriffs departments via California Law Enforcement Telecommunications System ( CLETS), California Law Enforcement Radio System CLERS) and the Operational Area Satellite Information System ( OASIS).
Communications, Alert and Warning Systems: The CSWC is responsible for informing, communicating, alerting and notifying local governments, OAs, state officials and the federal government of natural or human caused emergencies. To meet this responsibility, the Warning Center is equipped with a number of telephone, data and radio systems, including the California Warning System ( CALWAS), CLETS, NWS Weather Wire, CSWC message switching computer, Emergency Digital Information Service ( EDIS), CISN and Dialogic Automated Notification System, all of which are described in more detail below.
Most of these systems are used on a day-to- day basis; others are available for use in an emergency, as conditions require.
o NAWAS and CALWAS: The CSWC maintains the California Warning System CALWAS) to communicate with Regional Offices and County Warning Points during an emergency. CALWAS is part of the National Warning System ( NAWAS).
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o OASIS, CLETS, CLERS and EAS: The Operational Area Satellite Information System ( OASIS), California Law Enforcement Telecommunications System CLETS) and the California Law Enforcement Radio System ( CLERS) are utilized to alert and notify sheriff and police departments and key Emergency Alert System ( EAS) stations.
o Radios and Microwave Systems: The State Agencies Radio/ Microwave System is utilized to communicate information to State Agencies and Emergency Operations Centers ( EOCs).
o EDIS: The Emergency Digital Information Service ( EDIS) was developed in response to a legislative mandate following the 1989 Loma Prieta Earthquake, as a method to assist the media in providing messages visually to the hearing impaired. Government agencies utilize EDIS for the distribution of warning and emergency information to the media and public.
Alerting and Warning State and Local Agencies: Multiple communication channels will be used to maintain constant communication among and between federal, state and local communications centers and to ensure the city can quickly respond to any developing emergencies. The Warning Center provides local and state agencies with a broad range of information including, but not limited to:
o Local emergencies
o Earthquakes
o Tsunamis
o Floods
o Dam and levee failures
o Major fires
o Hazardous material spills
o Radiological and nuclear incidents
o Radioactive fallout wind data
o Energy emergencies
o Foreign animal disease
o Missing and overdue aircraft or runaway trains
o Terrorism threat
o Precipitation forecasts
o Winter road information
o Major road closures
o Weather watches and warnings
o Severe weather emergencies
o Search and rescue incidents
Notification of Emergency Personnel: The CSWC maintains a list of agencies and personnel that are critical to emergency operations. The CSWC will utilize pager, cell phone, telephone, email, Blackberry and Dialogic Automatic Notification System to notify state personnel of an emergency and help guide response teams across the state.
Diagrams demonstrating the flow of information through California' s warning systems are provided in Attachment D - California Warning Systems.
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10.4 Intelligence Gathering and Situation Reporting
Emergency Operations Centers are responsible for gathering timely, accurate, accessible and consistent intelligence during an emergency. Situation reports should create a common operating picture and be used to adjust the operational goals, priorities and strategies.
To ensure effective intelligence flow, emergency response agencies must establish communications systems and protocols to organize, integrate and coordinate intelligence among the affected agencies. The flow of situation reports among the various government levels should occur as outlined below:
Field Situation Reports: Field situation reports should be disseminated to the each responsible jurisdiction EOC.
Local EOC: Local EOC summarizes reports received from the field, from department operations centers and other reporting disciplines and sends them to the Operational Area ( OA) EOC.
OA EOC: The Operational Area ( OA) EOC summarizes reports received from responsible jurisdiction EOCs, field units, department operations centers and other reporting disciplines and forwards them to the Regional Emergency Operations Center ( REOC).
REOC: The REOC summarizes situation reports received from the OA EOCs, state field units, state department operations centers and other reporting disciplines and forwards them to the State Operations Center ( SOC).
SOC: The SOC summarizes situation reports received from the REOCs, state department operations centers, state agencies and other reporting disciplines and distributes them to state officials and others.
Joint Field Office ( JFO): When a state -federal JFO is activated, the REOC and SOC situation reports will be assimilated into the JFO situation report. The REOC organization may be collocated with the federal organization at the JFO.
10. 5 Public Information
Public information consists of the processes, procedures, and systems to communicate timely and accurate information by accessible means and in accessible formats on the incident's cause, size, current and projected situation to the public, responders, and additional stakeholders ( both directly and indirectly affected). Public information must be coordinated and integrated as part of the Multiagency Coordination System across jurisdictions, agencies and organizations, among federal, tribal, state and local governments, with the private sector and NGOs. Public information includes processes, procedures and organizational structures required to gather, verify, coordinate, and disseminate information.
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10. 5. 1 Public Outreach Programs
Emergency management officials must communicate and educate the public ( including residents, businesses and individuals) about the risks and issues faced by the community and provide resources to mitigate those risks and to support preparedness. Outreach programs should address information on established emergency plans and procedures and delineate the roles and responsibilities of first responders and the public immediately following an emergency and during a sustained response.
10.5. 2 Emergency Public Information
During an emergency, responsible jurisdictions must disseminate information about the emergency to keep the public informed about what has happened, the actions of emergency response agencies and to summarize the expected outcomes of the emergency actions.