Highland City Council
July 14, 2026

2. Accounting Records
Cooperators must maintain records for each incident or project which adequately identify the source and use of funds. These records must contain information pertaining to expenses related to each incident, unobligated balances, assets, liabilities, outlays or expenditures, and income. Such documents must be made available to the Federal Agency, Office of Inspector General, and the Government Accounting Office upon request.

3. Internal Controls
Effective control and accountability must be maintained for all Federal funds, real and personal property, and other assets. The Cooperator must keep written internal controls to ensure that all Federal funds received are separately and properly allocated to each incident and used solely for authorized purposes.

4. Source Documentation
Accounting records for each incident or project must be supported by source documentation such as cancelled checks, paid bills, payrolls, time and attendance records, equipment use and cost records, contract or subaward documents, etc. Such documents must be made available to the Federal agency upon request.

N. SYSTEM FOR AWARD MANAGEMENT REGISTRATION REQUIREMENT (SAM).

The Cooperator shall maintain current organizational information and the original Unique Entity Identifier (UEI) provided for this Agreement in the System for Award Management (SAM) until receipt of final payment. This requires annual review and updates, when needed, of organizational information after the initial registration. More frequent review and updates may be required for changes in organizational information or Agreement term(s). Any change to the original UEI provided in this Agreement will result in termination of this Agreement and de-obligation of any remaining funds. For purposes of this Agreement, System for Award Management (SAM) means the Federal repository into which an entity must provide information required for the conduct of business as a Cooperative. Additional information about registration procedures may be found at the SAM Internet site at www.sam.gov.

O. OVERPAYMENT. Any funds paid to the Cooperator in excess of the amount entitled under the terms and conditions of this Agreement constitute a debt to the Federal Government. The following must also be considered as a debt or debts owed by the Cooperator to the U.S. Forest Service:
- Any interest or other investment income earned on advances of Agreement funds; or - Any royalties or other special classes of program income which, under the provisions of the Agreement, are required to be returned;
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If this debt is not paid according to the terms of the bill for collection issued for the overpayment, the U.S. Forest Service may reduce the debt by:

1. Making an administrative offset against other requests for reimbursement.

2. Withholding advance payments otherwise due to the Cooperator.

3. Taking other action permitted by statute (31 U.S.C. 3716 and 7 CFR, Part 3, Subpart B).

Except as otherwise provided by law, the U.S. Forest Service may charge interest on an overdue debt.

IX. GENERAL PROVISIONS:

A. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their respective areas for matters related to this Agreement.

Cooperator Program Contact Cooperator Administrative Contact Name: Chief Liz Brown
Address: 26974 Base Line
City, State, Zip: Highland, Ca, 92346
Telephone: 909-862-3031
FAX: 909-8645698
Email: [email protected]
Name: Carlos Zamano, City Manager
Address: 27215 Base Line
City, State, Zip: Highland, Ca, 92346
Telephone: 909-864-6861 Ext.254
FAX: 909-862-3180
Email: [email protected]
U.S. Forest Service Fire Program
Contact
U.S. Forest Service Program - Incident
Business - Contact
Name: Forest Fire Chief Salvador Reyes
Address: 602 S. Tippecanoe Ave
City, State, Zip: San Bernardino, Ca, 92408
Telephone: 951-236-1925
FAX: 909-383-5770
Email: [email protected]
Name: Heidi Chambers
Address: 3237 Peacekeeper Way
City, State, Zip: McClellan, Ca, 95652
Telephone: 916-540-1057
FAX:

Email: [email protected]
U.S. Forest Service Administrative
Contact
Name: Samantha Gaulding
Address: 602 S. Tippecanoe Ave
City, State, Zip: San Bernardino, Ca, 92408
Telephone: 909-454-4212
FAX: 909-383-5770
Email: [email protected]
B. ASSURANCE REGARDING FELONY CONVICTION OR TAX DELINQUENT STATUS FOR CORPORATE ENTITIES. This Agreement is subject to the provisions contained in the Department of Interior, Environment, and Related Agencies 67 FS-1500-7 (VER. 05/24)
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Appropriations Act, 2012, P.L. No. 112-74, Division E, Section 433 and 434 as continued by Consolidated and Further Continuing Appropriations Act, 2013, P.L. No. 113-6, Division F, Title I Section 1101(a)(3) regarding corporate felony convictions and corporate federal tax delinquencies. Accordingly, by entering into this Agreement the Cooperator acknowledges that it: 1) does not have a tax delinquency, meaning that it is not subject to any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an Agreement with the authority responsible for collecting the tax liability, and (2) has not been convicted (or had an officer or agent acting on its behalf convicted) of a felony criminal violation under any Federal law within 24 months preceding the Agreement, unless a suspending and debarring official of the United States Department of Agriculture has considered suspension or debarment is not necessary to protect the interests of the Government. If the Cooperator fails to comply with these provisions, the U.S. Forest Service will annul this Agreement and may recover any funds the Cooperator has expended in violation of sections 433 and 434.

C. PROHIBITION AGAINST INTERNAL CONFIDENTIAL AGREEMENTS. All nonfederal government entities working on this Agreement will adhere to the below provisions found in the Consolidated Appropriations Act, 2016, Pub. L. 114-113, relating to reporting fraud, waste and abuse to authorities:
a. The recipient (Cooperator) may not require its employees, contractors, or subrecipients seeking to report fraud, waste, or abuse to sign or comply with internal confidentiality Agreements or statements prohibiting or otherwise restricting them from lawfully reporting that waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. b. The recipient (Cooperator) must notify its employees, contractors, or subrecipients that the prohibitions and restrictions of any internal confidentiality Agreements inconsistent with paragraph (a) of this award provision are no longer in effect.
c. The prohibition in paragraph (a) of this award provision does not contravene requirements applicable to any other form issued by a Federal department or agency governing the nondisclosure of classified information. d. If the Government determines that the recipient is not in compliance with this award provision, it:
(1) Will prohibit the recipient's use of funds under this award, in accordance with sections 743, 744 of Division E of the Consolidated
Appropriations Act, 2016, (Pub. L. 114-113) or any successor provision of law; and (2) May pursue other remedies available for the recipient's material failure to comply with award terms and conditions.
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D. TRIBAL EMPLOYMENT RIGHTS ORDINANCE (TERO). The U.S. Forest Service recognizes and honors the applicability of the Tribal laws and ordinances developed under the authority of the Indian Self-Determination and Educational Assistance Act of 1975 (PL 93-638).

E. USE OF U.S. FOREST SERVICE INSIGNIA. In order for the Cooperator to use the U.S. Forest Service insignia on any published media, such as a Web page, printed publication, or audiovisual production, permission must be granted from the U.S. Forest Service’s Office of Communications (Washington Office). A written request will be submitted by the U.S. Forest Service to the Office of Communications Assistant Director, Visual Information and Publishing Services, prior to use of the insignia. The U.S. Forest Service will notify the Cooperator when permission is granted.

F. FOREST SERVICE ACKNOWLEDGED IN PUBLICATIONS, AUDIOVISUALS, AND ELECTRONIC MEDIA. The Cooperator shall acknowledge U.S. Forest Service support in any publications, audiovisuals, and electronic media developed as a result of this Agreement. Follow direction in USDA Supplemental 2 CFR 415.2.

G. NONDISCRIMINATION STATEMENT – PRINTED, ELECTRONIC, OR AUDIOVISUAL MATERIAL. In accordance with Federal civil rights law and U.S.

Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the State or local Agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail:

U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410; (2) fax:
(202) 690-7442; or (3) email: [email protected].

USDA is an equal opportunity provider, employer, and lender. 69 FS-1500-7 (VER. 05/24)
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H. NOTICES. Any communications affecting the operations covered by this Agreement given by the U.S. Forest Service or the Cooperator are sufficient only if in writing and delivered in person, mailed, or transmitted electronically by e-mail or fax, as follows:

To the U.S. Forest Service Program Contact, at the address specified in this Agreement.

To the Cooperator Program Contact, at the address shown in this Agreement.

Notices are effective when delivered in accordance with this provision, or on the effective date of the notice, whichever is later.

I. AVAILABILITY FOR CONSULTATION. Both parties agree to be available at mutually agreeable times, for continuing consultation to discuss the conditions covered by this Agreement and agree to actions essential to fulfill its purposes.

J. PARTICIPATION IN SIMILAR ACTIVITIES. This Agreement in no way restricts the U.S. Forest Service or the Cooperator from participating in similar activities with other public or private agencies, organizations, and individuals.

K. REMEDIES FOR COMPLIANCE RELATED ISSUES – COOPERATIVE FIRE. If either party materially fail(s) to comply with any term of the Agreement, whether stated in a Federal statute or regulation, an assurance, or the Agreement, either party may wholly or partly suspend or terminate the current Agreement.

L. ENDORSEMENT. Any of the Cooperator’s contributions made under this Agreement do not by direct reference or implication convey U.S. Forest Service endorsement of the Cooperator's products or activities and does not by direct reference or implication convey the Cooperator's endorsement of the U.S. Forest Service’s activities.

M. MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or delegate to, Congress shall be admitted to any share or part of this Agreement, or benefits that may arise therefrom, either directly or indirectly.

N. NONDISCRIMINATION. The recipient/cooperator of this award must comply with all applicable Federal anti-discrimination laws and regulations. For more information about USDA Civil Rights requirements, please visit; https://www.usda.gov/about-usda/generalinformation/staff-offices/office-assistant-secretary-civil-rights O. ELIGIBLE WORKERS. The Cooperator shall ensure that all employees complete the I9 form to certify that they are eligible for lawful employment under the Immigration and Nationality Act (8 USC 1324a). The Cooperator shall comply with regulations regarding certification and retention of the completed forms. These requirements also apply to any contract awarded under this Agreement.
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P. AGREEMENTCLOSEOUT– COOPERATIVE FIRE. Within 120 days after expiration date or notice of termination, the parties shall reconcile for final billing/payments and close the Agreement.

Q. PROGRAM MONITORING – COOPERATIVE FIRE. The parties to this Agreement shall monitor the performance of the Agreement activities to ensure that performance goals are being achieved. The parties to this Agreement will meet annually to review matters of mutual concern. Program performance reports are not required for emergency response activities.

R. RETENTION AND ACCESS REQUIREMENTS FOR RECORDS. The Cooperator shall retain all records pertinent to this Agreement for a period of no less than 3 years from the expiration or termination date. As used in this provision, records include books, documents, accounting procedures and practice, and other data, regardless of the type or format. The Cooperator shall provide access and the right to examine all records related to this Agreement to the U.S. Forest Service, Inspector General, or Comptroller General or their authorized representative. The rights of access in this section must not be limited to the required retention period but must last as long as the records are kept.

If any litigation, claim, negotiation, audit, or other action involving the records has been started before the end of the 3-year period, the records must be kept until all issues are resolved, or until the end of the regular 3-year period, whichever is later.

Records for nonexpendable property acquired in whole or in part, with Federal funds must be retained for 3 years after its final disposition.

S. FREEDOM OF INFORMATION ACT (FOIA). Public access to award or Agreement records must not be limited, except when such records must be kept confidential and would have been exempted from disclosure pursuant to Freedom of Information regulations (5 U.S.C. 552). Requests for research data are subject to 2 CFR 200.315(e)(1).

Public access to culturally sensitive data and information of Federally recognized Tribes may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B §8106 (2008 Farm Bill).

T. TERMINATION – COOPERATIVE FIRE. Either party shall have the right to terminate their participation under this Agreement in whole, or in part, at any time before the date of expiration by providing 90 days written notice to the other party. If the Agreement is terminated, the parties shall agree to the terms of the termination, including costs attributable to each party and the disposition of awarded or pending actions. If a party incurs costs due to the other party’s failure to give the requisite notice of its intent to terminate the Agreement, the Protecting party shall pay any actual costs incurred by the Supporting Party as a result of the delay in notification, provided such costs are directly attributable to the failure to give notice.
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U. ALTERNATE DISPUTE RESOLUTION. In the event of any issue of controversy under this Agreement, the parties may pursue Alternate Dispute Resolution procedures to voluntarily resolve those issues. These procedures may include, but are not limited to conciliation, facilitation, mediation, and fact finding.

V. DEBARMENT AND SUSPENSION. The Cooperator shall immediately inform the U.S.

Forest Service if they or any of their principals are presently excluded, debarred, or suspended from entering into covered transactions with the Federal Government according to the terms of 2 CFR Part 180. Additionally, should the Cooperator or any of their principals receive a transmittal letter or other official Federal notice of debarment or suspension, then they shall notify the U.S. Forest Service without undue delay. This applies whether the exclusion, debarment, or suspension is voluntary or involuntary. The Cooperator shall adhere to 2 CFR Part 180 Subpart C in regards to review of subRecipients or contracts for debarment and suspension.

All sub-Recipients/sub-Cooperators and contractors must complete the form AD-1048, Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion, Lower Tier Covered Transactions. Blank forms are available electronically. Completed forms must be kept on file with the primary Recipient/Cooperator.

W. MODIFICATIONS – COOPERATIVE FIRE. Modifications within the scope of this Agreement must be made by mutual consent of the parties, by the issuance of a written modification signed and dated by all properly authorized, signatory officials, prior to any changes being performed. Requests for modification should be made, in writing, at least 30 days prior to implementation of the requested change. No party is obligated to fund any changes not properly approved in advance.

X. COMMENCEMENT/EXPIRATION DATE – COOPERATIVE FIRE. This Agreement is executed as of the date of the last signature and is effective through July 14, 2031 at which time it will expire, unless extended by an executed modification, signed and dated by all properly authorized, signatory officials.

If this Agreement expires during an incident, the terms of this Agreement will apply until the end of the incident. The parties must execute a written modification within 30 days following the incident to properly document the time extension. No other changes shall be retroactively applied for this time extension.

All Fire Supplemental Project Agreements must be completed within the timeframe of this Agreement. However, if this Agreement is replaced or superseded by a new Agreement, current Fire Supplemental Project Agreements may remain in effect to the extent they do not conflict with the provisions of the new Agreement, but only until such time that the Fire Supplemental Project Agreements can be completed or modified to be incorporated under the terms of the new Agreement.

Y. AUTHORIZED REPRESENTATIVES. By signature below, each party certifies that the individuals listed in this document as representatives of the individual parties are 72 FS-1500-7 (VER. 05/24)
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authorized to act in their respective areas for matters related to this Agreement. In witness whereof, the parties hereto have executed this Agreement as of the last date written below.

Penny Lilburn, Mayor
City of Highland
Date
Liz Brown, Fire Chief
City of Highland FD
Date
Danelle D. Harrison, Forest Supervisor
U.S. Forest Service, SAN BERNARDINO

NATIONAL FOREST
Date
The authority and format of this Agreement have been reviewed and approved for signature.

U.S. Forest Service Grants Management Specialist
Date
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Paperwork Reduction Act Statement
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respo nd, to a collection of information unless it displays a valid OMB control number. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. The OMB control number for this information collection is 0596-0217. Response to this collection of information is mandatory. The authority to collect the information Section 7 of the Granger-Thye Act (16 U.S.C. 580d) and Title IV of the Federal Land Policy and Management Act of 1976 (43 U.S.C. 1751-1753). The time required to complete this information collection is estimated to average 4 hours per response, including the time for reviewing instructions, searching existing data sources, gathering, and maintaining the data needed and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Clearance Officer, OIRM, 1400 Independence Avenue, SW, Room 404 -W, Washington, D.C. 20250; and to the Office of Management and Budget, Paperwork Reduction Project (OMB# 0596-0217), 725 17th Street NW, Washington, D.C. 20503.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible agency or USDA’s TARGET Center at (202) 720 -2600 (voice and TYY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690- 7442; or (3) email: [email protected].

USDA is an equal opportunity provider, employer, and lender.

The Privacy Act of 1974, 5 U.S.C. 552a and the Freedom of Information Act, 5 U.S.C. 552 govern the confidentiality to be prov ided for information received by the Forest Service.
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Exhibit A – Map of Protection Areas and Boundaries
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EXHIBIT B – Protection (Operating) Plan
Instructions: The format of this exhibit is not defined. However, the exhibit shall only include programmatic, operational information for preparedness and protection planning that meets the scope and purpose of the Agreement.

This exhibit shall not include any information that contradicts the terms and conditions of the Agreement. If reimbursable rates are identified in this exhibit, they must be applied in accordance with the terms of the Agreement. 76 FS-1500-7 (VER. 05/24)
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Exhibit C – Fire Supplemental Project Agreement
FS Supplemental Project Agreement No. (a)
Cooperator Project Agreement No. (b)
FIRE

SUPPLEMENTAL PROJECT AGREEMENT
Between
(c)
And
(d)
This Fire Supplemental Project Agreement (SPA) is hereby made and entered into by and between (e) , hereinafter referred to as “the Cooperator,” and (f) , hereinafter referred to as the U.S. Forest Service under the Reciprocal Fire Protection Act of May 27, 1955, (42 U.S.C. 1856a) and under the provisions of the Local Cooperative Fire Protection Agreement No. (g) , executed between the Parties.

Project Title: (h)
I. BACKGROUND:

As referenced above, the Parties entered into a Local Cooperative Fire Protection Agreement. The Agreement allows the parties to cooperatively conduct projects or share resources for fire protection and prevention, which includes such activities as prescribed fire/fuels management, preparedness, fire analysis/planning, rehabilitation, training, prevention, public affairs, and other beneficial efforts in support of fire management.

II. PURPOSE:

The purpose of this SPA is to document the Parties’ contributions and cooperation regarding (i) . This project is further described in the hereby incorporated Financial and Project Plans, attached as Exhibits (j) .

III. THE COOPERATOR SHALL:

A. Perform in accordance with the terms of this SPA and with the Financial and Project Plans, Exhibits (j) .
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B. Bill the U.S. Forest Service for actual costs incurred, not to exceed (k)$ , as agreed to in the attached Financial Plan.

C. Upon presentation of a Bill for Collection, reimburse the U.S. Forest Service for actual costs incurred, not to exceed (l)$ , as agreed to in the attached Financial Plan.

IV. THE U.S. FOREST SERVICE SHALL:

A. Perform in accordance with the terms of this SPA and with the attached Financial and Project Plans, Exhibits (j) .

B. PAYMENT/REIMBURSEMENT. The U.S. Forest Service shall reimburse the Cooperator for the U.S. Forest Service’s share of actual expenses incurred, not to exceed (k)$ , as shown in the attached Financial Plan. The U.S. Forest Service shall make payment upon receipt of the Cooperator’s (m) invoice. Each invoice from the Cooperator must display the total project costs for the billing period, including the Cooperator’s share (when applicable). Cooperator in-kind contributions must be displayed as a separate line item and must not be included in the total project costs available for reimbursement. The final invoice must display the Cooperator’s full match towards the project, as shown in the financial plan, and be submitted no later than 120 days from the SPA expiration date.

Each invoice must include, at a minimum:
1) Cooperator’s complete legal name, address, and telephone number 2) U.S. Forest Service Supplemental Project Agreement number 3) Invoice date
4) Invoice number, if applicable
5) Performance dates of the work completed (start & end) 6) Total invoice amount for the billing period
The invoice must be forwarded to:

EMAIL: [email protected]
FAX: 877-687-4894
POSTAL: USDA Forest Service
Budget & Finance - Grants and Agreements
4000 Masthead St, NE
Albuquerque, NM 87109
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Send a copy to: (n)
C. REIMBURSABLE BILLING. The U.S. Forest Service shall bill the Cooperator (m) for funds sufficient to cover the costs for the specific payment period, not to exceed (l)$ as shown in the attached Financial Plan. All reimbursement billings must be completed within the same fiscal year as U.S. Forest Service expenditures. Overhead is assessed at the rate of (o) percent.

Billings must be sent to: (p)
The U.S. Forest Service is required to issue bills for expenditures incurred under reimbursable Agreements at the end of or prior to the end of each federal fiscal year.

Therefore, an out-of-cycle bill may be received by the Cooperator.

If payment is not received to the satisfaction of the U.S. Forest Service by the date specified on the bill, the U.S. Forest Service shall exercise its rights regarding the collection of debts owed to the United States.

D. (q) SPECIAL BILLING REQUIREMENTS – FINANCIAL DOCUMENTATION.

Reimbursable billings shall be issued at the prescribed frequency based on expenditures recorded in the U.S. Forest Service accounting system for work performed. Bills for Collection reflect an aggregate amount for the billing period.

U.S. Forest Service Transaction Register listing itemized expenses will be provided upon request at the end of a project or annually for long-term Agreements. Provision of the Transaction Register or other supporting documentation accompanying individual bills will be limited to Agreements over $2,500, and only when Cooperator requirements are clearly defined within this clause.

The special billing requirements are: (r)
E. (s)SPECIAL BILLING REQUIREMENTS – PROGRAM DOCUMENTATION.

The U.S. Forest Service Program Manager shall provide the Cooperator with a written report that meets the Cooperator’s specific documentation requirements.

V. IT IS MUTUALLY AGREED AND UNDERSTOOD BY AND BETWEEN THE PARTIES THAT:

A. (t)PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their respective areas for matters related to this SPA.
(u)Principal Cooperator Contacts:
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Cooperator Program Contact Cooperator Administrative Contact Name:

Address:

City, State, Zip:

Telephone:

FAX:

Email:

Name:

Address:

City, State, Zip:

Telephone:

FAX:

Email:
(v)Principal U.S. Forest Service Contacts:

U.S. Forest Service Program Manager
Contact
U.S. Forest Service Administrative
Contact
Name:

Address:

City, State, Zip:

Telephone:

FAX:

Email:

Name:

Address:

City, State, Zip:

Telephone:

FAX:

Email:

B. LIABILITY. As set forth under the provisions of the referenced Cooperative Fire Protection Agreement.

C. (w)Mutually agree to the Burn Plan relevant to this SPA, and to any agreed upon revision thereof. Revisions to the Burn Plan that do not materially affect the purpose and/or terms of the SPA, but rather only revises the implementation of the project, do not require a modification to this SPA. The Burn Plan, and any revision thereof, is incorporated by reference into this SPA and will be maintained by and provided to the Program Contacts listed above.

D. In the event of a conflict between the provisions of this SPA and the referenced Cooperative Fire Protection Agreement, the Cooperative Fire Protection Agreement shall take precedence.

E. PAID SICK LEAVE REQUIREMENTS. Executive Order 13706, Establishing Paid Sick Leave for Federal Contractors, and its implementing regulations, including the federal contractor paid sick leave clause at 29 CFR Part 13, Appendix A, apply to the Cooperator and any subcontractors under this agreement. These regulatory requirements are incorporated by reference into this agreement as if fully set forth in this agreement.

F. (x) PROGRAM MONITORING AND PROGRAM PERFORMANCE REPORTS.

The parties to this Agreement shall monitor the performance of the Agreement activities to ensure that performance goals are being achieved.

Performance reports must contain information on the following:
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- A comparison of actual accomplishments to the goals established for the period.

Wherever the output of the project can be readily expressed in numbers, a computation of the cost per unit of output, if applicable. - Reason(s) for delay if established goals were not met. - Additional pertinent information
The Cooperator shall submit annual performance reports to the U.S. Forest Service Program Manager. These reports are due 90 days after the reporting period. The final performance report must be submitted either with the Cooperator’s final payment request, or separately, but not later than 120 days from the expiration date of the Agreement.

PROGRAM MONITORING AND PERFORMANCE REPORTS. The parties to this Agreement shall monitor the work activities to ensure that performance goals are being achieved.

The cooperator shall prepare a performance report for each reporting period that contains the following:
- A comparison of actual accomplishments to the goals established for the period. Wherever the output of the project can be readily expressed in numbers, the report shall also include a computation of the cost per unit or output, as applicable. Example: Goal-50 miles of trail maintenance; Actual-25 miles of trail work completed near mile marker 0.7. 25 miles x $422/mile = $10,500 - If established goals were not met, the report shall include (1) the reason for the delay, (2) a detailed explanation of why the goal was not achieved and identify any factors that may have contributed to the delay, and (3) a plan of action for addressing the issue and getting the project back on track. The plan should outline the specific steps that will be taken to address the issues and a timeline for implementing these steps. This information will enable the Forest Service to understand the reasons for the delay to determine if an Agreement modification is warranted. Example: Due to severe weather conditions, the crew was unable to reach certain areas impacted by landslides. The schedule has been modified to have a 5-person crew onsite starting in May 2023 to complete the remaining 25 miles of trails when optimal weather conditions are expected. - The report shall also include any additional pertinent information relevant to the project.

For each ALN/CFDA, the performance report must include all relevant project work completed and/or invoiced for the reporting period then submitted to the Forest Service Program Contact. The quarterly performance report for each respective ALN/CFDA is due no later than 30 days after the reporting period ending March 31, June 30, September 30, December 31. The annual performance report for each respective ALN/CFDA is due 81 FS-1500-7 (VER. 05/24)
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no later than 90 days after the reporting period ending March 31, June 30, September 30, December 31. The final performance report must be submitted either with the Cooperator’s final payment request, or separately, no later than 120 days from the expiration date of the Agreement, whichever is soonest.

For CFDA #__.___, a [QUARTERLY] progress report is required.

For CFDA #__.___, an [ANNUAL] progress report is required.

If financial and performance reports are not timely submitted according to the outlined terms and schedules, it is considered a material breach of the Agreement and will result in payment delays and could potentially lead to termination of the Agreement.

G. (y) PURCHASE OF ASSETS. Any assets (such as equipment, property, or improvements) purchased by the U.S. Forest Service with the Cooperator’s contributions shall become the property of the U.S. Forest Service, unless otherwise documented via separate authority and instrument.

H. (z)PROPERTY IMPROVEMENTS. Improvements placed on federal land at the direction, or with the approval of, the U.S. Forest Service, becomes property of the United States. These improvements are subject to the same regulations and administration of the U.S. Forest Service as would other agency improvements. No part of this SPA entitles the Cooperator to any interest in the improvements, other than the right to use them under applicable U.S. Forest Service Regulations.

I. PARTICIPATION IN SIMILAR ACTIVITIES. This SPA in no way restricts the Parties from participating in similar activities with other public or private agencies, organizations, and individuals.

J. ENDORSEMENT. Either Party’s contributions made under this SPA do not by direct reference or implication convey endorsement of each other’s products or activities.

K. ALTERNATE DISPUTE RESOLUTION. In the event of any issue of controversy under this SPA, the Parties may pursue Alternate Dispute Resolution procedures to voluntarily resolve those issues. These procedures may include, but are not limited to, conciliation, facilitation, mediation, and fact finding.

L. MODIFICATION – COOPERATIVE FIRE. Modifications within the scope of this SPA must be made by mutual consent of the Parties, by the issuance of a written modification signed and dated by all properly authorized, signatory officials, prior to any changes being performed. Requests for modification should be made, in writing, at least (aa) days prior to implementation of the requested change. No Party is obligated to fund any changes not properly approved in advance.

M. TERMINATION – FIRE SUPPLEMENTAL PROJECT AGREEMENT. Either Party, in writing, may terminate this SPA in whole, or in part, at any time before the date of 82 FS-1500-7 (VER. 05/24)
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expiration. Neither Party shall incur any new obligations for the terminated portion of this SPA after the effective date and shall cancel as many obligations as possible. Full credit shall be allowed for each Party’s expenses and all non-cancelable obligations properly incurred up to the effective date of termination.

N. COMMENCEMENT/EXPIRATION DATE – FIRE SUPPLEMENTAL PROJECT AGREEMENT. This SPA is executed as of the date of last signature and is effective through (bb) at which time it will expire unless extended.

If the referenced Cooperative Fire Protection Agreement is superseded by a new Cooperative Fire Protection Agreement, this SPA may remain in effect to the extent that it does not conflict with the provisions of the new Cooperative Fire Protection Agreement, but only until such time that the project can be completed or modified to be incorporated within the terms of the new Cooperative Fire Protection Agreement.

O. AUTHORIZED REPRESENTATIVES. By signature below, the Parties certify that the individuals listed in this document as representatives of each Party are authorized to act in their respective areas for matters related to this SPA. (cc)
(dd) , (ee)
(ff)
Date
(gg)
(hh) , (ii)
(jj)
Date
The authority and format of this SPA have been reviewed and approved for signature. (kk)
(ll)
U.S. Forest Service Grants Management Specialist
Date
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INSTRUCTIONS for Exhibit C - Fire Supplemental Project Agreement All provisions in this instrument are mandatory, unless otherwise excepted. Depending on the type of project, there may be additional provisions necessary for compliance with U.S. Forest Service directives or regulations (for example, occupancy/improvements for shared space or joint publications). (a) U.S. Forest Service Project Agreement No. For example: FY-FP-11RRUUSS-XXX. (b) Cooperator Project Agreement No. Insert Cooperator project Agreement number, if applicable. (c) Insert name of Cooperator.
(d) Insert name of U.S. Forest Service Unit.
(e) Insert Cooperator name as cited above.
(f) Insert U.S. Forest Service name as cited above.
(g) Insert corresponding U.S. Forest Service Agreement # as identified on Cooperative Fire Protection Agreement.
(h) Insert project title.
(i) Enter brief project description.
(j) Insert alpha or numeric reference to the Exhibit added that provides a Financial and Project Plan. Note: The Project Plan may include tasks/projects defined in the Operating Plan (as referenced in the Background section), or it may be a Burn Plan, if applicable.
(k) Insert amount. If the U.S. Forest Service is not obligating funds for reimbursement to the Cooperator, then delete this provision.
(l) Insert amount. If the U.S. Forest Service is not collecting funds from the Cooperator, then delete this provision.
(m) Select and insert the appropriate billing cycle: monthly, quarterly, semi-annual, or annual. Note: quarterly dates (December 31, March 31, June 30, and September 30), semi-annually (March 31, and September 30) or annually (September 30 or earlier).
(n) Insert other contact name and address, if applicable, otherwise delete. (o) Insert the U.S. Forest Service burden/overhead rate. Enter ‘shall not be assessed’ if burden is not applicable. (p) Enter Cooperator’s name, name of point of contact, and mailing address to which billing documents should be sent.
(q) If the U.S. Forest Service is not collecting funds, delete this provision. When U.S. Forest Service is collecting funds, the provision is optional if the Cooperator requires financial documentation. This provision alerts ASC-RACA that the U.S. Forest Service shall provide transaction registers with any billing to the Cooperator under this Agreement.
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(r) Insert special billing requirements here, such as whether the billing requirements are either with each bill, upon project completion, or annually.
(s) If the U.S. Forest Service is not collecting funds from the Cooperator, delete this provision. When U.S.

Forest Service is collecting funds, the provision is optional if the Cooperator requires an accomplishment or program report with each BFC. This provision alerts ASC-RACA that the U.S. Forest Service must coordinate BFCs with the PM for submission to the Cooperator.
(t) May be changed to accommodate additional contacts.
(u) Insert ALL of the requested information below. If information is unavailable, then make a good -faith effort to obtain.
(v) Insert ALL of the requested information below. If information is unavailable, then make a good -faith effort to obtain.
(w) If a Burn Plan is not attached, remove this provision. (x) Mandatory provision if U.S. Forest Service is reimbursing the Cooperator. (y) If the U.S. Forest Service is not collecting funds from Cooperator, delete this provision. (z) Mandatory provision if property improvements result from a project on federal lands.

Do not use this provision if improvements are owned by the Cooperator and covered under another instrument such as a Special Use Permit or license.
(aa) Insert a notification period that is no less than 30 days. (bb) Insert the expiration date not greater than the expiration date of the Cooperative Fire Protection Agreement. (cc) Insert date of signature.
(dd) Insert name of signatory official for Cooperator.
(ee) Insert Cooperator signatory official’s positional title. (ff) Insert Cooperator’s organizational name.
(gg) Insert date of signature.
(hh) Insert name of U.S. Forest Service Signatory Official. (ii) Insert U.S. Forest Service signatory official’s positional title. (jj) Insert U.S. Forest Service Region, Office, or Unit. (kk) Insert date of signature.
(ll) Insert Grants Management Specialist’s name.
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Exhibit D – Cost Share Agreement
Incident Name
Cost Share Start/End Incident Number(s)
Dates Cause
Incident
Command
Structure
Single Agency
Jurisdictions
Unified Command
I.C.s
This Cost Share Agreement between __________________________ and ____________________________ was prepared under the authority of the Local Cooperative Fire Protection Agreement number:

It is hereby agreed that the cost basis on this incident will be shared as follows:

Rationale used in developing this cost Agreement:

The following section is optional, but may be used if costs are calculated on a percentage basis:

Agency Direct Cost Support Cost Air/Retardant Cost
This Agreement and the apportionment contained are our best judgements of agency cost responsibilities.

Signature Signature
Print Name Print
Name Agency Agency
Date Date
Phone # Phone #
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Exhibit D – Guidelines and Methods:

The cost-share Agreement is entered into supplemental to the Local Cooperative Fire Protection Agreement (reference provision VIII-C) and is used to define and document the basis (method) and rationale for delineating costs on a multi-jurisdictional fire.

The following guidelines should be considered when executing a cost-share Agreement.

General Guidelines:

1. Agency-specific costs are not shared.

2. Responsibilities for claims is outside the scope of the cost-share Agreement.

3. Rehabilitation costs are the responsibility of the jurisdictional agency.

4. The cost-share should include consideration of each agency’s values at risk and policies.

Method 1: Costs can be shared proportionately based on acres burned.

Method 2: Costs between the agencies can be based on a summary of daily estimated incident costs and each agencies’ proportionate share thereof. If this method is used, daily cost-shares should be properly documented by the Incident Commander. Aircraft and retardant should be on an actual use basis.

Method 3: Costs can be shared based upon how directly fireline resources are assigned on the incident. Aircraft and retardant should be on an actual use basis where such use can be identified. Support costs and direct costs that are difficult to separate are then shared proportionally to direct costs. This is the most equitable method and should be utilized on incidents when a Type I team is assigned.

Direct Costs: All costs associated with direct fireline/fireground and operations including aircraft, except helitankers and fixed-wing airtankers and their retardant, and incident support ordered by the incident prior to completion of the cost- share Agreement. Airtanker costs and associated retardant costs are direct costs but are normally calculated as a separate cost-share rate.

Support Costs: All other costs ordered by or for the incident but not defined as a direct cost.

Indirect costs may include office support personnel, mobilization/demobilization centers, dispatching airbase operations, transportation from home base to camp and minor and major equipment repairs to incident assigned and damaged resources (except those costs included in equipment rental rates). Indirect costs can be shared proportionately with direct costs except where identified to be shared differently in the cost-share Agreement. 87

FS Agreement No. XX-FI-1105XX00-XXX
Exhibit B

OPERATING PLAN

FOR COOPERATIVE FIRE PROTECTION AGREEMENT
Between The

CITY OF HIGHLAND
and

USDA, FOREST SERVICE

SAN BERNARDINO NATIONAL FOREST

OPERATING PLAN
The Parties will meet annually to review the Operating Plan (OP) prior to the initiation of fire season. Any required changes to the OP will be documented by a modification to agreement # XX-FI-1105XX00-XXX . The OP will include lists of principal personnel, dispatching procedures, and any other items identified in the Agreement as necessary for efficient implementation and use. The OP will become a part of the Cooperative Fire Protection Agreement (CFPA). The OP commences as of the date of the last signature on the CFPA and will remain in effect until superseded by a new OP or upon expiration of the CFPA. On incidents, the Supporting Party shall furnish the Protecting Party, upon demand, a signed copy of the CFPA and current OP.

MUTUAL AID RESPONSE PROCEDURES
Mutual aid is the initial attack response by both The City of Highland and U.S. Forest Service suppression resources that are identified in each Party's Emergency Command Center's run cards or computerized automated dispatch system (CAD). The Protecting Party will not be required to reimburse the Supporting Party for initial attack actions taking place in these areas within the First 12 hours (as identified in the Agreement) following initial dispatch of suppression resources. All assistance beyond this "Mutual Aid" period will be reimbursable fire assistance.

After the mutual aid period has been exceeded, reimbursable fire assistance will revert back to the original time of dispatch.

The U. S. Forest Service agrees to send the following resources initial attack response (minimum):

High Response Level Moderate Response Level Low Response Level 5 - Type 3 Engines 3 - Type 3 Engines 1 - Type 3 Engine 2 - Handcrews (as available) 1 - Fire Prevention / Patrol Unit Or 1 - Fire Prevention / Patrol Unit 1 - Chief Officer 1 - Fire Prevention / Patrol Unit 1 - Chief Officer
Any resources beyond this will be negotiated as reimbursable fire assistance. When the U. S.

Forest Service is at draw down, resources dispatched will be modified. 88

The City of Highland, agrees to send the following resources to the U.S. Forest Service as Automatic Aid to areas within the defined Mutual Aid Zone (MAZ).

High Response Level Moderate Response Level Low Response Level 2- Type 1 Engines 1 – Type 1 Engine 1 – Type 1 Engine
1 – Chief Officer 1 – Chief Officer
When the City of Highland is at draw down, resources dispatched may be modified. An aerial drone may be available to the U.S. Forest Service upon request when available.

Aircraft (fixed and rotary-winged) including pilot(s) shall always be reimbursable fire assistance, EXCEPT when the response is under a unified command and the fire threatens both local and federal jurisdictions. Fiscal responsibility for all aircraft will be determined by the ordering process, utilization and cost share agreements.

NOTE: The City of Highland / USDA, Forest Service may request additional resources above the 1st Alarm Brush Assignment within the MAZ and/or request resources for incidents outside the MAZ under Mutual Aid which will be considered reimbursable fire assistance from time of dispatch.

DESCRIPTION OF USDA, FOREST SERVICE DIRECT PROTECTION AREA (DPA)

APPENDIX A
The USDA Forest Service has the responsibility for prevention, protection, and suppression of wildland fires on National Forest administered lands, and on adjacent or intermingled State and private forested lands as identified through CFPA.

The City of Highland agrees to send resources to the U.S. Forest Service as Automatic Aid to areas within the defined Mutual Aid Zone (MAZ) with no reimbursement for the first 12 HOURS.

DESCRIPTION OF THE DEPARTMENT’s DIRECT PROTECTION AREA (DPA)

APPENDIX B
The City of Highland has the responsibility for prevention, protection and suppression of structure and other non-Wildland fires within the established jurisdictional boundaries of the City. These structures and lands protected by the City of Highland are intermingled or adjacent to lands protected by the USDA Forest Service.

CLOSEST FORCES
The City of Highland and the USDA Forest Service agree to adopt the "Closest Forces" concept for initial attack. This philosophy dictates that the closest available appropriate resource regardless of ownership shall be utilized initially. The emphasis to get the closest appropriate resources to respond to initial attack fires is in the best interest of both Parties.

This concept of "Closest Forces'' will also be applied to ongoing incidents whenever there is a 89

critical and immediate need for the protection of life and property. Beyond initial attack, the "Closest Forces" concept is modified, and the Protecting Party will request the most appropriate resource to aid in the suppression of wildfire.

MOVE-UP AND COVER
"Move-up and Cover" is the reallocation of fire suppression resources from their established location to a temporary location. For this agreement, "Move-up and Cover" is limited to moving Supporting Party engine companies and dozers (if applicable) to Protecting Party facilities which have been temporarily vacated because of emergency activity. The Protecting Party may decide to provide subsistence and lodging at no cost to the Supporting Party for support or agency specific mission only. Mutual Aid (if applicable) "Move-up and Cover" will be at no cost to the Protecting Party for the initial Mutual Aid period agreed to in this CFPA.

While in the Mutual Aid period (if applicable), if the Supporting Party's resources are dispatched by the Protecting Party to a fire, reimbursable fire assistance will apply unless the fire is in an area of predetermined aid as agreed to in this CFPA.

SINGLE POINT RESOURCE ORDERING
All requests for emergency assistance and incident support must be clear and precise and shall be processed and recorded through a single dispatching center identified by the Incident Commanders of both Parties (Unified Command) and supported by order and request numbers.

Any resources ordered outside of the Unified Ordering Point (UOP) will be considered voluntary contribution to the incident and will not seek reimbursement.

When ordering resources, it should be identified on the resource order, under “special considerations,” when ordering for a specific agency mission need, even if/when going through another agency ordering point.

COMMUNICATIONS AND FREQUENCY MANAGEMENT
The Parties agree to utilize the frequencies assigned by the Emergency Command Centers for the management of an incident. This includes the assigned Command and Tactical Frequencies shown in Appendices C and D. In the case where the Parties' administrative frequencies have not been assigned for those purposes, the use of those frequencies must be temporarily suspended. While away from the home geographic area and traveling to and from an incident, the Parties agree to suspend the use of their respective pre- assigned frequencies. These frequencies are licensed through the Federal Communications Commission for specific geographic areas and are not to be used outside those areas. Family recreational "walkie-talkie" type radios are prohibited from use while traveling to and from an incident or while on any federal incident.

SHARING FREQUENCIES
The City of Highland/USDA Forest Service authorizes the use of the frequencies set forth in Appendices C and D. These frequencies will be used for fire/emergency only within or adjacent to the City of Highland’s responsibility area. 90

CICCS / ICS QUALIFIED LIST
The list of qualified personnel is maintained by the City of Highland’s Command /Dispatch Center. The resources may be available on a reimbursable fire assistance basis depending on Party's drawdown and commitments.

THE USE OF TRAINEES
Both Parties agree to the use of trainees when practical; however, the automatic dispatch of or use of trainees will not occur without prior approval of the hosting unit or Incident Commander.

All City of Highland’s trainees, will be the cost responsibility of the sending unit.

STRUCTURE DEFENSE
When the local agency's resources are exhausted and need to be augmented for structure defense, as determined and negotiated by the unified incident commanders in consultation with Agency Representative and Agency Administrator, the Federal Agency having DPA responsibility may bear the cost of the augmentation.

REIMBURSEMENT Personnel, Equipment & Aircraft- Outlined in agreement under: VIII REIMBURSEMENT AND USE OF COOPERATIVE FIRE
RESOURCES:

For Reimbursement under the terms of this CFPA all resource orders must be dispatched and processed by the SAN BERNARDINO NATIONAL FOREST, Communication Center, when not in Unified Command. Any request not dispatched or processed by this ECC will not be reimbursed under this local agreement.

U.S. Forest Service Personnel, Equipment and Agency owned Aircraft:

Reimbursable U.S. Forest Service costs wil1 include actual costs associated with the direct fire operations and incident support ordered by or for the incident (except as otherwise described as reciprocal initial attack as identified herein, and independent action situations).

The City of Highland, will be billed for support to incidents that are the jurisdictional responsibility of the City of Highland.

The Administrative Rate for the U.S. Forest Service is published in the agency's Annual Program Direction.

Federal Excess Property Program (FEPP) Equipment
Under the FEPP program, FEPP rates apply when federal property is loaned to the State Forester, who may place it with local fire departments to improve local fire programs. If this loaned federal property is used on a U.S. Forest Service incident, the City of Highland will only 91

charge the U.S. Forest Service operating costs that include maintenance, fuel, oil, etc. Charges may not include amortization, depreciation, replacement costs, modification start-up costs, or related charges.

REIMBURSEMENT RATES AND METHODOLOGY (Aviation)
Aircraft
Aircraft utilization will always be reimbursable fire assistance upon request from the U.S. Forest Service. Reimbursable fire assistance will be negotiated for aircraft utilization for mutual threat incidents. Flight and stand-by rates for aircraft will be developed, agreed to in advance, and published annually herein, utilizing the rates and/or methodology utilized by the California Department of Forestry and Fire Protection (CAL FIRE). Reimbursable fire assistance rates and reimbursements for aircraft will be based on the following guidelines:

1. Fixed Wing
Reimbursements will be based on aircraft rate which includes pilot costs. The Air Tactical Group Supervisor ("ATGS") will be itemized separately. ATGS Stand-by rates will be determined based on personnel costs.

2. Helicopter
Reimbursement will be based on CAL FIRE Type 2 helicopter rate (same CAL FIRE UH-lH Super-Huey specification and cost basis) which includes pilot costs. Helitack crew with Helitender, Fuel Truck and chase vehicle (e.g. 1-Ton Pickup) will be itemized separately. Flight Crew and Crew Carrying Vehicle (CCV) will also be itemized separately.

WHERE TO SEND REIMBURSEMENT INVOICES
Invoices for services under this agreement must be sent electronically to the following addresses as appropriate. This address supersedes any invoice mailing address which may be reflected in the existing cooperative agreement.

U.S. Forest Service City of Highland
Name: Amy Martin
Address: 602 S. Tippecanoe Ave.

City, State, Zip: San Bernardino, CA, 92408
Telephone: 909-382-2625
Fax: 909-383-5770
Email: [email protected]
Name: Chief Liz Brown
Address: 26974 Base Line
City, State, Zip: Highland, CA, 92346
Telephone: 909-862-3031
FAX: 909-864-5698
Email: [email protected]
92

ITEMS NOT REIMBURSABLE
The following items are not reimbursable in the execution of this Agreement and are considered standard personal support supply/equipment.
• Laptop Computers
• Incident position support kits
• Calculators
• Printers
• GPS units
• Cell phones (except as provided below)
• Personal telephone charges
• Support items normally available in Supply Unit, e.g. tents, sleeping bags, pads, water coolers, etc.

DURATION OF ASSIGNMENTS
Consideration must be given to the health and safety of personnel when assigned to fires of long duration. It is agreed that duration of assignments is dictated by each Party's policy. Extension of assignments beyond the Supporting Party's policy may be requested. It is the responsibility of the Protecting Party to request relief personnel in advance of the Supporting Party's policy time limit.

The Protecting Party is further responsible for the transportation costs of moving personnel to the fire and returning those relieved personnel back to their home stations. In all cases, the City of Highland and USDA Forest Service agree that their Incident Commanders will release suppression resources to their primary mission responsibilities as soon as priorities allow. For incidents within the state there is a required 7-day minimum commitment. Both parties agree to honor the minimum length of assignment guidelines.

REST AND RECUPERATION
The National Wildfire Coordinating Group (NWCG) establishes Rest and Recuperation (R & R) guidelines that govern R & R on all Federal incidents. These guidelines may change throughout the year depending on fire activity and physical condition of fire resources. City of Highland, personnel assigned to a USDA Forest Service incident may be given R & R during the incident in which case the R & R is in pay status and charged against the incident. However, if the City of Highland, wishes to grant their personnel R & R upon their return to home, the R & R is not compensable under the terms of this agreement.

AIR BOTTLE SUPPORT
The City of Highland, agrees to refill breathing apparatus bottles when requested by the U.S. Forest Service subject to compliance with all laws and policies pertaining apparatus. 93

NON-WILDFIRE INCIDENTS
The City of Highland, has jurisdictional responsibility for all non-wildfire emergencies within its protection area even when these areas include U.S. Forest Service DPA. The only exceptions are for those emergency incidents under the jurisdiction of the California Highway Patrol, County Sheriff, California Department of Fish & Game and the U.S. Coast Guard.

FIRE PREVENTION
JOINT PRESS RELEASES Develop joint press releases on cooperative fire protection issues to ensure that the interests of both Parties are adequately addressed.

SMOKEY BEAR PROGRAM The Parties will cooperate in the delivery of Smokey Bear programs.

LOCAL EDUCATION PROGRAMS The Parties agree to cooperatively conduct local school and other fire prevention education programs.

FIRE PREVENTION SIGNS Coordination and placement of fire prevention signs should be coordinated by both Parties in order to prevent duplication of effort and sending mixed messages. This is especially important for fire danger rating signs.

LOCAL EVENTS The Parties agree to cooperative conduct fire prevention programs at local community events.

BURNING AND CAMPFIRE PERMITS
In accordance with current instructions, permits for campfire (CDF form LE-63), dooryard premises burning (CDF form LE-62), and other burning (CDF form LE-5) (except vegetation management program and brushland conversion burning (CDF form LE;-7) on State Responsibility lands in Federal Agency DPAs will be issued by the Federal Agency or local fire protection district personnel authorized to do so by the Director of CDF. If both parties' personnel are authorized to issue campfire and burning permits by CDF, both Parties agree to issue burning and campfire permits for each other's DPAs. Both Parties agree to notify one another when bum permits are issued. Fire Restrictions, Red Flag or other situations that may affect the safe execution of campfire and/or burn permits will be shared by each Party.

NON-FIREPROJECT USE OF RESOURCES
Each of the Parties may jointly conduct appropriate mutual interest projects. These projects may include but not limited to hazardous fuels reduction (i.e.: prescribed fire burn and prep., thinning, etc.) and facility/compound maintenance. Any shared cost or reimbursement will be governed in accordance with a Supplemental Project Agreement signed by each Party prior to the start of the project. 94

WILDLAND FIRE DECISION SUPPORT SYSTEM (WFDSS)
USDA Forest Service policy requires the use of "Wildland Fire Decision Support System" (WFDSS) for all fires on or threatening U.S. Forest Service administered lands that have escaped initial attack. In Unified Command situations the USDA Forest Service will include the City of Highland ’s input, into the development of control objectives, strategy and priorities.

REPAIR OF SUPPRESSION ACTIVITY DAMAGE
Repair of suppression related activity damage (e.g., spreading of dozer berms, installations of water bars, minor road repairs, minor fence repair, etc.) will normally be done by the Party with direct protection responsibility for the fire as an integral part of overhaul/mop-up. Any rehabilitation beyond this level may be the responsibility of the landowner.

MAPS TO SUPPORT ANNUAL OPERATING PLAN
On an as needed basis, maps needed to support this OP will become attachments to the OP as Appendix A through a modification to the CFPA. These may include the DPA boundary, fire protection facilities by Party and location, pre-planned "Mutual Aid" initial attack response areas, "Mutual Aid Move-up and Cover" facilities or special management consideration areas.

POSSESSION OF AGREEMENT AND OP ON INCIDENTS
On incidents, the Supporting Party shall furnish the Protecting Party, upon demand, a signed copy of the CFPA and current OP. This operating plan will be reviewed annually by JUNE 1 and revised as needed. This Operating Plan is executed as of the date of the last signature and remains in effect through FIVE YEARS unless modified or superseded.

APPROVAL:

IN WITNESS WHEREOF, the Parties have executed this Operating Plan as of the last date written below:

Liz Brown, FIRE CHIEF Date
City of Highland
Danelle D. Harrison, FOREST SUPERVISOR Date
U.S. Forest Service, San Bernardino National Forest
The authority and format of this instrument have been reviewed and approved for signature.

XXXXXX Date
U.S. Forest Service Grants Management Specialist
95

APPENDIX A
San Bernardino National Forest DPA MAP
96

APPENDIX B

LRA DPA MAP

APPENDIX C

CITY OF HIGHLAND FD FREQUENCY ASSIGNMENTS
The City of Highland agrees to authorize use by the Forest Service of the following frequencies Command FMN/Analog FMN/Analog Tone/Location
RX 151.44500 TX 159.39000 Local 1
RX 151.35500 TX 159.30000 CDF C1
RX 151.26500 TX 159.33000 CDF C2
RX 151.34000 TX 159.34500 CDF C3
Tactical TX 151.2575 CDFTAC 1
97

APPENDIX D

SAN BERNARDINO NATIONAL FORETREST FREQUENCYASSIGNMETNS
The Forest Service agrees to authorize use by the Department of the following frequencies:

Command RX 171.4750
RX 171.4750
RX 172.2250
TX 171.4750
TX 168.1500
TX 164.1375
Forest Net Direct
Forest Net Repeat
Admin Net
Tactical TX 168.2000
TX 166.5500
TX 167.1125
TX 169.1125
TX 168.4875
NIFC Tac 2
R5 Tac 4
R5 Tac 5
R5 IA Air to Grnd 59
R5 IA Air to Grnd 53
These frequencies will be used for fire/emergency only within or adjacent to the Forest Service’s responsibility area.
98

APPENDIX E

HIGHLAND FIRE DEPARTMENT CHIEF OFFICER & CONTACTS

HEADQUARTERS OFFICE
Name Rank
Office
Phone Cell Phone Email
John Toon Unit Chief 909-881-6900 909-667-9435 [email protected] Ronald Janssen Deputy Chief 909-881-6900 909-253-8114 [email protected] Garett Armsby Deputy Chief 909-881-6900 909-332-0094 [email protected] Sean Landavazo Division Chief 909-881-6900 909-680-9526 [email protected] Liz Brown Battalion Chief 909-881-6993 909-361-1251 [email protected] 99

APPENDIX F
U.S. FOREST SERVICE DUTY & LINE OFFICER CONTACTS

FIRE and AVIATION MANAGEMENT
Supervisor's Office Fire
Staff 909.382.2600 San Bernardino ATB 909.382.4974
FICC Dispatch 909.383.5654 Emergency
909.383.5651
Name Position Work Mobile
Salvador Reyes Chief 1 Fire Chief 909.382.2630 951.236.1925 VACANT Chief 2 Deputy Fire Chief 909.382.2629 909.454.5348 David Duran Chief 3 Deputy Fire Chief 909.486.1703
Michael Troxel Division 6 FICC Center Mgr. 909.383.5651 909.495.7363 Doug Ross Division 7 Unit Aviation Officer 909.382.2994 951.288.5372 Mathew James Battalion 71 Air Tanker Base Mgr. 909.382.2989 951.392.6969 VACANT Division 8 Fuels/Fire Protection Specialist
VACANT Division 9 Forest Fire Planning Specialist
Joseph Labak Safety 1 Safety Officer 951.2020627
Shyla Salas Training Training Officer 951.836.8806 951.836.8806 Mountain Top Division District Office 909.382.2790
Michael Page Division 1 Division Chief 909.382.2893 909.486.1718 VACANT Battalion 11 West Battalion
Brian Grant Battalion 12 Prevention/Fuels Battalion 909.382.2802 909.255.2935 Mike Koontz Battalion 13 East Battalion 909.382.2790 951.315.5849 Front Country Division District Office 909.382.2851
Nathan Leatherman Division 3 Division Chief 909.382.2787 909.486.1716 Crawford Gunn Battalion 31 West Battalion 909.867.2426 951.9666331 VACANT Battalion 32 Protection/Fuels Battalion
VACANT Battalion 33 East Battalion
San Jacinto Division District Office 909.382.2921
Chris Fogle Division 5 Division Chief 909.659.5130 951.314.6950 Avdul Pula Battalion 51 Suppression Battalion 909.659.5130 951.659.2614 VACANT Battalion 52 Prevention/Fuels Battalion
VACANT Battalion 53 Suppression Battalion
Forest Service Line Officers
Name Position Work Mobile
Danelle Harrison Supervisor 1 Forest Supervisor 909.382.2600 928.266.6803 Wendy Sutton (Detail) Supervisor 2 Deputy Forest Supervisor 909.382.2718 840.587.7369 Joshua Direen (Acting) Ranger 1 District Ranger 909.382.2609 909.893.0503 Jeremy Camara (Acing) Ranger 3 District Ranger 909.382.2860 707-980-1809 Michael Nobles (Acting) Ranger 5 District Ranger 909.382.2860 951.204.0165 100
Staff Report
to the City Council
Agenda
Item
No.8.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Carlos Zamano, City Manager
Prepared By: Tish Nava-Cruz, Director of Administrative Services/City Treasurer Subject: Agreement with the San Bernardino County AuditorController/Treasurer/Tax Collector for the Collection of Special Taxes, Fees, and Assessments for Fiscal Year 2026-2027 through 2030-2031 Recommendation:

1. Approve the Agreement with the San Bernardino County AuditorController/Treasurer/Tax Collector for the Collection of Special Taxes, Fees, and Assessments for Fiscal Year 2026–2027 through 2030-2031; and

2. Authorize the Mayor to execute and sign the electronic version of the Agreement on behalf of the City once it becomes available.

Fiscal Impact:

None.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

The San Bernardino County Auditor-Controller/Treasurer/Tax Collector administers the collection of special taxes, fees, assessments, and certain liens through the County property tax roll. To participate in this program, the City is required to enter into an agreement with the County authorizing the placement and collection of these charges.

The City currently utilizes the County's tax roll collection program for the following assessments and special taxes:
• Paramedic Tax
• Community Facilities District (CFD) 90-1 Special Tax
• Community Facilities District (CFD) 2001-1 Special Tax • Community Facilities District (CFD) 2007-1 Special Tax • Solid Waste Program Fee
1 • Community Facilities District (CFD) 2022-001 Special Tax • Community Facilities District (CFD) 2024-001 Special Tax • Lighting and Landscaping District Special Assessments, including Parks and Trails assessments
• Street and Storm Drain Maintenance District Special Assessments • Liens, as applicable, including Substandard Housing Liens Historically, the agreement between the City and the County was renewed and executed annually. The County has recently transitioned to an online portal process for administering these agreements. Under the new process, the agreement will be distributed electronically and routed for execution through the County's online system. The Fiscal Year 2026-2027 agreement is expected to be emailed to the Mayor for electronic signature on or about July 24, 2026.

In addition to the new electronic execution process, the County has revised the agreement term from one year to five years. As a result, upon execution, the agreement will remain in effect for a five-year period, eliminating the need for annual renewal and execution by the City.

Staff recommends that the City Council approve the agreement and authorize the Mayor to execute the electronic version of the agreement upon receipt from the County. The attachment is just an example of the agreement that will be sent electronically on or about July 24, 2026.

Attachments:

1. Template Agreement with the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for the Collection of Special Taxes, Fees, and Assess. 2 Attachment 1
Template Agreement with the San Bernardino County Auditor-Controller/ Treasurer/Tax Collector for the Collection of Special Taxes, Fees, and Assessments for Fiscal Year 2026–2027 through 2030-2031 3 1 of 5

AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR

AGREEMENT FOR PLACEMENT AND COLLECTION OF

SPECIAL TAXES, FEES, AND ASSESSMENTS
FISCAL YEAR 2026-27 TO FISCAL YEAR 20
THIS AGREEMENT is made and entered into this _____ day of _________________, 20__, by and between SAN BERNARDINO COUNTY, hereinafter referred to as “County” and the _______________________________, hereinafter referred to as “City”.

WITNESSETH:

WHEREAS, Government Code Sections 29304 and 51800, together with applicable provisions of the Revenue and Taxation Code and other applicable law, authorize the County to place, bill, collect, correct, and apportion special taxes, fees, and assessments for any city, school district, special district, zone or improvement district on the secured or unsecured tax roll, and to recover its full costs of placement, administration, and collection; and WHEREAS, the City and County have determined that it is in the public interest for the County, upon request of the City, to place, bill, collect, correct, and apportion the City’s special taxes, fees, and assessments on the secured or unsecured tax roll, as authorized by law.

NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows:

1. County agrees, upon request of the City and as provided herein, to place, bill, collect, correct, and apportion the City’s special taxes, fees, and assessments on the secured or unsecured tax roll, as authorized by law, including those levied by any zone or improvement district of the City.

2. When the County is to place and collect City’s special taxes, fees, and assessments, the City shall submit all required assessment data electronically through the County’s Direct Charge Portal no later than August 10 of each fiscal year, or such earlier deadline as may be established by the Auditor-Controller/Treasurer/Tax Collector to meet roll preparation timelines. Submissions shall include the Assessor’s Parcel Numbers, levy amounts, certification of accuracy and legal authority, and any additional data elements or supporting documentation reasonably required by the Auditor-Controller/Treasurer/Tax Collector for placement, billing, collection, correction, reporting, compliance verification, or audit purposes. The County may reject incomplete, inaccurate, or untimely submissions. 4 2 of 5

3. The County may charge the City fees necessary to recover its costs of placement, administration, billing, collection, reporting, correction processing, and related services in connection with the City’s special taxes, fees, and assessments, as established by the County’s Board-adopted fee schedule. Such fees may include per-parcel charges and other administrative fees as applicable. The County may deduct applicable fees from amounts collected and distributed on behalf of the City at the first apportionment of the fiscal year, or at such other time as administratively determined by the Auditor-Controller/Treasurer/Tax Collector.

4. City warrants that the taxes, fees, or assessments imposed by City and collected pursuant to this Agreement comply with all applicable constitutional and statutory requirements including but not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218), and that the City has taken all actions required by law to validly impose and collect such charges. The City acknowledges that the County does not review or determine the legality of such charges.

5. City hereby releases and forever discharges the County and its officers, agents, and employees from any and all claims, demands, liabilities, costs, expenses, damages, causes of action, or judgments arising out of or related to the City’s establishment, imposition, administration, or legality of any special tax, fee or assessment submitted under this Agreement, including the City’s implementation of collection thereof, any challenge to the legality or priority of such charges, or any errors in data submitted by the City.

6. The County Auditor-Controller/Treasurer/Tax Collector has not determined the legality or validity of any special taxes, fees, or assessments placed, billed, corrected, collected, or otherwise administered pursuant to this Agreement, and the City assumes full responsibility for determining the legality and validity of such charges. The City agrees to indemnify, defend, and hold harmless the County and its authorized officers, employees, agents, and volunteers (“indemnified parties”) from and against any and all claims, actions, losses, damages, liabilities, judgements, and expenses, including attorneys’ fees, arising out of or related to this Agreement or the establishment, imposition, placement, billing, collection, correction, administration, legality, or priority of such charges pursuant to this Agreement, except where such indemnification is prohibited by law. The City’s duty to defend is immediate upon tender by the County and is independent of the City’s duty to indemnify.

If any judgment is entered against the County or any indemnified party, or if any settlement is paid as a result of actions taken to implement this Agreement, the City agrees that County may offset such amounts from any monies collected by the County on behalf of 5 3 of 5
the City, including property taxes, special taxes, fees, or assessments. The County may, but is not required to, notify the City prior to implementing such offset.

The City’s obligations under this section shall survive termination or expiration of this Agreement.

7. In order to promote and maintain efficient property tax administration, the City agrees as follows:
(a) The City shall respond to taxpayer inquiries regarding its special taxes, fees, or assessments in a timely and informed manner and shall not refer such inquiries to County officers, agents, or employees, including requests related to the removal or correction of charges.
(b) The City shall publish and maintain current, accurate, and responsive contact information, including a working telephone number and/or email address, for public inquiries regarding such charges, and shall ensure that personnel responsible for responding to such inquiries are knowledgeable about the charges.
(c) The City shall comply with all administrative procedures established by the County, including timely submission of required certifications, supporting documentation, and assessment data in the format prescribed by the County, and shall submit all requests for removal or correction of charges in writing.

8. The City may utilize third-party consultants or agents in connection with the preparation or administration of its special taxes, fees, or assessments; however, the City shall remain solely responsible for compliance with this Agreement. Prior to permitting any consultant or agent to submit information or communicate with the County regarding such charges, the City shall provide written authorization on the City’s official letterhead identifying the consultant and the scope of its authority. The County shall have no contractual relationship with any such consultant, and the use of a consultant shall not relieve the City of its obligations under this Agreement.

9. The City shall not assign or transfer this Agreement or any interest herein, without prior written consent of the County. Any attempted assignment or transfer without such consent shall be void and may result in termination of this Agreement at the County’s discretion.

10. This Agreement supersedes and replaces all prior agreements between the County and the City pertaining to the placement or collection of special taxes, fees, or assessments. This Agreement shall become effective on _____________ (“Effective Date”) and shall remain in effect through __________________ (“End Date”), as designated by the City and acknowledged by the County; provided, however, that the End Date shall not exceed 6 4 of 5
five (5) years from the Effective Date, unless terminated earlier as provided herein. The City’s failure to submit charges in any fiscal year shall not terminate this Agreement; however, no special taxes, fees, or assessments shall be placed unless timely submitted in accordance with this Agreement.

11. Either party may terminate this Agreement upon 30 days’ written notice to the other party. Termination shall not affect the validity or collection of any special taxes, fees, or assessments previously placed on the tax roll. Any corrections, removals, or refunds resulting from termination shall be processed in accordance with applicable law, and all associated costs shall be the responsibility of the City. Termination shall not affect the City’s obligation to indemnify the County or to pay any outstanding fees or costs incurred prior to termination.

The County Auditor-Controller/Treasurer/Tax Collector, or designee, is authorized to exercise the County’s right and authority under this Agreement including the right to terminate.

12. The County’s waiver of any breach of a term, covenant, or other provision of this Agreement, shall not be deemed a waiver of any other breach, or any subsequent breach of the same term, covenant or provision.

13. Each person signing this Agreement represents and warrants that they are duly authorized to execute this Agreement on behalf of the party for whom they sign. The City shall provide documentation evidencing the signatory’s authority upon request by the County.

14. This Agreement shall be governed by and subject to all applicable federal, state, and local laws, regulations, and County policies in effect during its term. The City agrees to comply with any changes to such laws, regulations, policies, or administrative procedures that apply to the placement, billing, collection, correction, or administration of charges under this Agreement.

15. This Agreement may be executed in any number of counterparts, each of which so executed shall be deemed to be an original, and such counterparts shall together constitute one and the same Agreement. The parties shall be entitled to sign and transmit an electronic signature of this Agreement (whether by facsimile, PDF or other email transmission), which signature shall be binding on the party whose name is contained therein. Each party providing an electronic signature agrees to promptly execute and deliver to the other party an original signed Agreement upon request.
7 5 of 5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written.

City:

By:

Printed Name:

Position:

Date:

ENSEN MASON CPA, CFA

AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR

SAN BERNARDINO COUNTY
By Authorized Deputy:

Printed Name:

Title:

Date:
8 Staff Report
to the City Council
Agenda
Item
No.9.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Lawrence Mainez, Community Development Director Kim Stater, Assistant Community Development Director
Prepared By: Travis Trejo, Assistant Planner
Subject: Rexco Development (San Carlo II Apartments) Request for Parkland Acquisition & Park Facilities Development Impact Fee Credit in Accordance with Highland Municipal Code Section 16.40.200, Park and Recreational Facilities
Recommendation:

Approve a request by Rexco Development for a fifty percent (50%) Parkland Acquisition & Park Facilities Development Impact Fee Credit in the amount of $437,920 ($1,610 credit per unit) for the San Carlo II Townhome Apartment Development generally located on the east side of Calhoun Road, approximately 500 feet north of Greenspot Road (APN 1201-351-29).

Fiscal Impact:

In accordance with City Council Resolution No. 2023-048, the project owner, Rexco Development is required to pay $875,840 in "Parkland Acquisition and Park Facilities" Development Impact Fees (DIFs) for its applicable 272-unit San Carlo Townhome Apartment Project located on the north side of Greenspot Road. In addition, construction plans were submitted to the City’s Building & Safety Division on June 13, 2024, which locked in Development Impact Fees associated with City Council Resolution No 2023-048. That being the case, Rexco Development will pay $6,062,064 in DIF's ($22,287 x 272 per/units = $6,062,064). The actual Parkland Acquisition & Park Facilities Development Impact Fee portion, as estimate above, is estimated to be $875,840 (272 units x $3,220 per unit for Park Facilities DIF).

The Highland Municipal Code Section 16.40.200 (D)(2) stipulates that only the park fee is required for residential development containing 50 parcels or less not the construction on/or dedication for parkland. The Highland Municipal Code Section 16.40.200 (D)(6)(h)(iv)(B) further permits DIF credit up to 50% for proposed privately owned and maintained park and recreational facilities if the City determines it is in the public interest to allow such credit – and after certain standards have been met. That section of the Municipal Code also includes a park fee credit for the reasonable value of the park and recreational improvements provided by the developer for land dedicated for use as a public park as approved by the City.

The City’s parkland needs will be met and exceeded by Rexco Development as required within the San Carlo II Apartments entitlement documents (City Council Resolution No. 2023-048), 1 and the Property Management Team will be maintaining all park and recreation facilities.

There will be no direct impacts to the City’s existing DIF Fund because the proposed planned park facilities as identified in the San Carlo II Apartments Document and Tract Map exceed the City’s Active Parkland Ratio, and the facilities will be constructed by Rexco Development (with extensive amenities as approved by the City’s Landscape Architect and the Highland Planning Commission). In addition, there will be no on-going impact to the City’s General Fund since the Property Management Team will maintain all the subject park facilities in perpetuity.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

In 2014, the Highland City Council approved the Greenspot Village & Marketplace (GVMP) Specific Plan, encompassing 104-acres located on the north side of Greenspot Road, between the SR210 Freeway and Boulder Avenue/Webster Street. The Specific Plan outlines the permitted land uses and development standards for residential and commercial development within the three (3) established Planning Areas within GVMP.

On October 10, 2023, the City Council approved a Design Review Application (Resolution 2023-048) for Rexco Development to construct a 272- unit attached residential complex with a leasing office, recreation areas, and outdoor courtyards within Planning Area 3.

The City’s Development Impact Fees, effective on April 1, 2024, were used to estimate the amount of DIF credits (as adopted by City Council Resolution No. 2023-040).

Parkland Acquisition & Park Facilities Development Impact Fee Credit Request:

The applicable "Parkland Acquisition & Park Facilities" Development Impact Fee is $3,220 per attached unit (City Council Resolution No. 2023-040). The San Carlo Phase II Apartments will include 272 applicable housing units; therefore, the total Parkland Acquisition & Park Facilities Development Impact Fee is $875,840
In accordance with the Highland Municipal Code Section 16.40.200(D)(h)(iv)(A), a subdivider or developer may receive a DIF credit against the requirements for the payment or the dedication of land for the reasonable value of park and recreation improvements provided by the subdivider or developer. As noted in the Fiscal Impact Section above, the proposed San Carlo II Development park facilities will be private and owned and maintained by the Property Management Team.

Parkland Ratio (Quimby Act):

The City’s General Plan (Conservation and Open Space Element – Chapter 5) and the Highland Municipal Code Section 16.40.200 (Park and Recreation Facilities) establishes the City’s Park Ratio at 2.5 acres per 1,000 residents. This ratio consists of 2.0 acres of active park acreage and 0.5 acres of undeveloped natural parkland. In California, park standards are provided by the Quimby Act of 1975, which gave cities the authority to pass parkland impact fees or dedication ordinances, recognizing the tremendous strain that local cities were under to provide enough parkland and open space for their residents. The City’s current Quimby fees and the City’s Development Impact Fee Resolutions are both updated periodically. As noted above, should the City deny the DIF park credit request, Rexco Development would be required to pay the full amount of Park DIF fees listed in City Council Resolution 2023-040 2 totaling $875,840 (272 units @ $3,220 each).

The parkland requirement for the Highland Park Planned Development: 272 units (or 610 new residents), as established by the City’s General Plan and Municipal Code, and implemented by the DIF Resolution, is 1.22 acres of active park facilities. The proposed 1.75 acres of active park facilities in the San Carlo II Development exceeds the City’s park facilities requirement while incorporating unique park standards and reserving public walking trails within the related Specific Plan.

As required, the park facilities within San Carlo II Development will be owned and maintained by the Property Management Team
Standards required for fee credit:

Approval for Parkland DIF credit(s) shall be based on a determination by the City that it is in the public interest to allow such credit(s), and that all the following standards have been met (or will be met prior to approval of the final map or development permit):

1. That yards, court area, setbacks, and other open space areas, which are required to be established and maintained by other provisions of this title (i.e., Highland Municipal Code), are satisfactorily incorporated into the project design.

Response: The San Carlo II project was approved via a Design Review (DRA-23-009), which was adopted consistent with the Greenspot Village & Marketplace Specific Plan, which set forth unique and detailed development standards that help achieve a mixeduse development with Commercial, Residential and extensive recreational amenities consistent with the City’s Development Code that serve residents and visitors. The Greenspot Village & Marketplace Specific Plan requires that each residential attached unit within the project incorporate private areas of open space for each individual housing unit in addition to the shared open space/park amenities.

2. Evidence is provided that the private ownership and maintenance of the area will be adequately provided for by recorded written agreement, covenants or restrictions.

Response: The San Carlo II Development will include extensive amenities with a Property Management Team responsible for maintenance of all parkland landscaping, and recreational facilities in perpetuity.

3. That the use of the private area is restricted to park and recreational purposes by an open space easement or other instrument in favor of, or enforceable by, the City.

Response: The San Carlo II Development project was approved, which reserved portions of the property for open space, park and recreational purposes.

4. That the proposed private area is reasonably adaptable for use for park or recreational purposes, taking into consideration such factors as size, shape, topography, geology, access, and location.

Response: The San Carlo II Development park and recreational facilities locations were reviewed and approved by the City’s Landscape Architect, Planning Commission and City Council. The San Carlo II Development includes unique design standards for the park facilities to serve residents and visitors. Final park facility designs were reviewed and approved by the City’s Planning Commission and were also reviewed and approved 3 by the City’s Landscape Architect.

5. That the private recreational areas can be utilized by project residents in a manner which would reduce the need for public recreational facilities in proportion to the requested park land credit.

Response: The San Carlo II Development recreational areas are within short walking distance from each of the 272 residential units (connected by sidewalks), and the project Developer will construct 1.75 acres of active parkland to serve the estimated 601 new residents. The proposed acreage exceeds the 1.22 acres envisioned by the City’s General Plan and the City’s Land Use and Development Code Section 16.40.200 (Park and Recreational Facilities). Constructing additional park facilities beyond the City’s minimum Quimby Ratio helps reduce the need for the City to construct additional public recreational facilities in proportion to the requested parkland credit.

Based on the required findings listed above, staff recommends the City Council consider Rexco Development request for a fifty percent (50%) “Parkland Acquisition and Park Facilities” DIF credit for the San Carlo II Development in the amount of $437,920 ($3,220 Park DIFs x 272 units = $875,840 x 50% = $437,920).

Attachments:

1. Vicinity Map

2. San Carlo II Parkland Exhibit
4 Attachment 1:

Vicinity Map
5 6
Attachment 2:

San Carlo II Parkland Exhibit
7 8
Staff Report
to the City Council
Agenda
Item
No.10.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Lawrence Mainez, Community Development Director Alondra Muñoz, City Clerk
Prepared By: Camille Duarte, Administrative Assistant III Subject: Declare One (1) Seat Vacant on the Historic and Cultural Preservation Board
Recommendation:

1. Declare one (1) seat vacant on the Historic and Cultural Preservation Board; and

2. Direct the City Clerk to advertise the vacancy on the Historic and Cultural Preservation Board.

Fiscal Impact:

None.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

Pursuant to Chapter 2.20.050 of the Highland Municipal Code, the Historic and Cultural Preservation Board shall consist of five uncompensated voting members appointed by the City Council and serve four-year terms. All members of the board shall have a demonstrated interest in or knowledge of historic preservation and the cultural resources of the city.

Board Member Hugh Walker resigned on June 2026. Therefore, it would be appropriate for the City Council to declare one (1) seat vacant on the Historic and Cultural Preservation Board and direct the City Clerk to advertise and post the vacancy.

Attachments:

None
1 Staff Report
to the City Council
Agenda
Item
No.11.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Octavio Duran, Public Works Director/City Engineer Prepared By: Brian Wolfe, Assistant Public Works Director Subject: Final Map Approval - Tract No. 18893, Subdivision Improvement Agreement and Lien Agreement Between the City and Greenspot Corridor, LLC
Recommendation:

1. Approve the Final Map of Tract No. 18893;

2. Approve the subdivision lien agreement in-lieu of bonds; and

3. Authorize the Mayor to sign the subdivision lien agreement and standard subdivision improvement agreement as approved by the City Attorney.

Fiscal Impact:

Maintenance of streets, storm drains, and street lighting improvements within this subdivision will be the City's responsibility upon future completion by the developer and acceptance of said improvements by the City. Maintenance costs for streets, storm drains, and street lighting improvements will be funded through annual assessments collected from properties within this subdivision.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

Tract No. 18893 is part of the Mediterra Planned Development Plan and is located northerly of Greenspot Road and northeast of Mediterra Parkway. The tentative map was approved by the Planning Commission on February 16, 2016 and divided the residential development into four phases. Final Tract Maps for phases 1 and 2 were approved by the City Council on August 25, 2021. This map represents the third and final map, but includes planning areas 3 and 4 which will be separate phases. Planning Area 3 includes a 67-lot subdivision planning area and Planning area 4 is approved for medium density. All the conditions necessary for final map approval have been met by the developer, and the final map is now ready for City Council approval.

The Subdivision Map Act allows for the use of a lien agreement to serve as security for 1 construction of public improvements in-lieu of bonding. The owner is pursuing an agreement for improvements including, but not limited to: decomposed granite trail and storm drain facilities, streetlights, signing and striping, in-tract streets, sidewalks, and ramp improvements.

The Owner shall provide a substitute form of security to the City’s satisfaction prior to construction of improvements and issuance of a building permit, or within four years after the date of tract map recordation, whichever comes first. Costs of improvements subject to lien and their locations are provided in Exhibits B-1 and B-2 of the lien agreement. Furthermore, the Owner has volunteered to annex into the City's Public Safety Community Facilities District per the attached lien agreement. Staff has reviewed and determined the proposed Agreement is acceptable in lieu of posting improvement bonds.

Attachments:

1. Mediterra Vicinity Map

2. Lien Agreement

3. Tract Map 18893

4. Subdivision Improvement Agreement
2 Attachment 1

3 MEDITERRA
Exhibit 2-3: Mediterra Site Plan
4 1
Attachment 2

5 2

RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:

City of Highland
27215 Base Line
Highland, CA 92346
Attention: City Clerk
Exempt from recording fees pursuant to
Government Code Section 27383
SUBDIVISION LIEN AGREEMENT FOR TRACT 18893

THIS LIEN AGREEMENT ("Lien Agreement") is made and entered into this ___ day of _______________, 2026, by and between the City of Highland ("City") and Greenspot Corridor, LLC, a California limited liability company ("Owner").

RECITALS
A. Owner is the owner of that certain real property located in the City of Highland, County of San Bernardino, State of California, upon which Owner caused the Final Tract Map No. 18893 to be filed on ________________, 2026, in Book ___, Pages ___ through ___, inclusive, of Maps, in the Office of the County Recorder of San Bernardino County, California, for a proposed development comprised of residential homes, drainage facilities and public streets (the "Project"). The portion of the Project to be encumbered by this Lien Agreement is described in Exhibit “A-1” Legal Description of the Property and depicted on Exhibit “A2” Depiction of the Property, both attached hereto and incorporated herein by this reference (the “Property”).

B. City and Owner have entered into an Agreement for Construction of Improvements (“Subdivision Improvement Agreement”) wherein Owner is referred to as Subdivider and has agreed to install and complete certain public improvements as described in said Subdivision Improvement Agreement and in Exhibit “B-1” Location and Descriptions, and Exhibit "B-2" Description and Cost of Public Improvements Subject to Lien attached hereto and incorporated herein by this reference.

C. Owner is required under the Subdivision Improvement Agreement, Highland Municipal Code Chapter 16.68, and the Subdivision Map Act (Gov’t Code §§ 66462 and 6 3
66499) to provide security satisfactory to City to secure Owner’s obligations under the Subdivision Improvement Agreement.

D. California Government Code Section 66499 authorizes the City and Owner to enter into this Lien Agreement in satisfaction of the security obligations contained in the Subdivision Improvement Agreement as they relate to the Public Improvements Subject to Lien.

E. Owner warrants that Owner has not sold any of the individual lots in the real property to be divided, as identified on the Map.

F. Owner has not commenced to install or construct any of the improvements required by the Subdivision Improvement Agreement and has not been issued any construction permits, excluding a grading permit, on any of the real property to be divided as identified on the Map.

G. Owner warrants and represents to the City that as of the date of recordation of this Lien Agreement, Owner is the record owner of the real property to be divided as identified on the Map and the real property to be divided is not subject to any mortgages, deeds of trust, or judgment liens.

H. Owner has provided a current title report to the City from a title company approved by the City and issued within the 60 days prior to the execution of this Lien Agreement that documents that Owner is the record owner of the Property and the Property is not subject to any mortgages, deeds of trust, or judgment liens.

OPERATIVE PROVISIONS
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which the Parties hereby acknowledge, the Parties hereto agree as follows:

I. Owner Performance and Obligations
A. Owner hereby grants to City, in accordance with the terms and conditions of this Lien Agreement, a lien upon the Property as security for the following obligations of Owner (collectively, the "Obligations"):
(1) Construction of the Public Improvements Subject to Lien described in the Subdivision Improvement Agreement as Construction of Public Improvements with the estimated cost of $1,786,019.47 and as specified in Exhibit "B-1" attached hereto; provided, however, that Owner's obligation hereunder shall extend to the actual cost of the construction of the Public Improvements Subject to Lien, notwithstanding that such costs may exceed the estimate set forth in Exhibit "B-2"; and
(2) Payment of the balance of the fees or provision of the improvements or services described in the Municipal Code (collectively, "Fees"), in the amount required in accordance with the Municipal Code, as determined appropriate by the Director of Public Works; and
7 4
(3) Owner shall annex into, and make applicable payment towards a Public Safety CFD (Community Facilities District) for 67 Single Family Homes.

This Lien secures the Obligations and the remedies provided herein for breach of the Obligations.

B. For so long as title to the Property remains subject to this Lien Agreement, Owner shall not: (1) commence work on any portion of the Public Improvements Subject to Lien except as necessary to correct or prevent threats to the public health, safety or general welfare with the consent of the City or (2) sell or permit the sale of any portion of the Property except as provided in Section IV B.

C. At the time Owner executes this Lien Agreement and prior to approval by the City Council, Owner shall file with City a cash deposit in the amount of Twelve Thousand Dollars ($12,000), to be used by City to reimburse City for any costs which City may incur in processing this Lien Agreement. Any unused portion of such deposit shall be refunded to Owner. If the costs of processing exceed $12,000, Owner shall pay such additional costs to City prior to recordation of the map. The unused portion of this deposit may be applied to the deposit of fees for inspection, tests and other related purposes for the required Improvements upon termination of this Lien Agreement. If fee title to the entire property encumbered by this Lien Agreement or all lots designated on the Map are sold in the aggregate to a single purchaser and the purchaser executes a new lien agreement, the purchaser shall file with City a cash deposit in the amount of Twelve Thousand Dollars ($12,000) for the purpose of processing, if the purchaser breaches the terms of the lien agreement. Upon receipt of the substitute deposit from the purchaser and execution of the new lien agreement, the original cash deposit will be refunded to Owner, minus Fees still owed to City by Owner.

D. Prior to commencing the installation and/or construction of any portion of the Public Improvements Subject to Lien, and prior to issuance of building permits, Owner shall deposit fees for inspection, tests and other related purposes, and shall substitute other forms of security satisfactory to City in place of this Lien Agreement, consistent with the applicable provisions of the Subdivision Improvement Agreement.

E. Owner shall provide all substitute forms of security in the amounts and for the purposes set forth in the Subdivision Improvement Agreement, except that the amounts shall be calculated using the estimated cost of the Public Improvements Subject to Lien at the time of substitution, as ascertained by City.

F. Owner shall substitute acceptable security for this Lien Agreement and commence construction of the Public Improvements Subject to Lien within four (4) years following the date of recordation of this Lien Agreement. At its sole discretion, City may grant extensions of time for the security substitution and the commencement of the improvements in accordance with Highland Municipal Code Chapter 16.68. For each extension of time, Owner shall provide a title insurance policy current title report from a title company approved by City and issued within 60 days prior to the request for an extension of time, that documents that Owner is the record owner of the Property, that owner has not 8 5
commenced work on any portion of the Public Improvements Subject to Lien except as necessary to correct or prevent threats to the public health, safety or general welfare with the consent of the City, that owner has not sold or permitted the sale of any portion of the Property except as provided in Section IV B, and that the Property is not subject to any mortgages, deeds of trust, or judgment liens that take priority over or become senior to the City’s lien under this Agreement without the City’s written approval.

G. Owner shall pay the Fees related to the work required by the Subdivision Improvement Agreement prior to commencement of the work for which the Fees are required or prior to issuance of any building permit, whichever occurs first.

H. Owner agrees that if suit is brought upon this Lien Agreement, all costs and reasonable expenses and fees incurred by the City in successfully enforcing Owner's obligations shall be paid by Owner, including attorneys' fees, and that, upon entry of judgment, all such costs, expenses and fees shall be taxed as costs and included in any judgment rendered.

I. Owner agrees to indemnify, and hold harmless, the City, its officers, employees and agents from any liability whatsoever based or asserted upon: (i) any act or omission of Owner, its employees and agents relating to or in any way connected with the accomplishment of work, obligations, or performance of service under this Lien Agreement; or (ii) the approval of this Lien Agreement. As part of the foregoing indemnity, Owner agrees to protect and defend, with counsel selected by City, at Owner's own expense, including attorneys' fees, the City, its officers, employees and agents in any legal action based upon such alleged acts or omissions.

II. City's Performance and Obligations
A. Following (1) City's approval of the substitute forms of security submitted by Owner, (2) deposit by Owner of fees for inspections, tests and other specific purposes and (3) Owner's payment or other performance of the Obligations, performance of which are secured by this Lien Agreement, City shall release the Property from the provisions of this Lien Agreement, and shall execute any necessary release to enable Owner or its transferee to clear the record of title of the Property so released of the lien herein imposed.

B. In no instances shall this Lien Agreement compel the City to construct the required Public Improvements Subject to Lien.

III. Owner's Representations and Warranties
Owner represents and warrants that no portion of the Property has been sold, no construction permits (including but not limited to grading permits and building permits) have been issued and are active for all or part of the Public Improvements Subject to Lien, and no construction of any of the Public Improvements Subject to Lien has commenced.

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IV. Effect of Lien Agreement
A. From the date of recordation of this Lien Agreement, a lien shall attach to the Property which shall have the priority of a judgment lien in an amount necessary to discharge all obligations relating to the Public Improvements Subject to Lien and any Fees. Under no circumstances shall City agree to subordinate the lien.

B. Owner shall have the right to convey or sell fee title to the entire Property, or a portion thereof, encumbered by this Lien Agreement, so long as the purchaser agrees in writing to accept and be bound by the terms and provisions of this Lien Agreement, the applicable Subdivision Improvement Agreement, and the Fees, or has provided alternative security acceptable to the City. Any new lien agreement entered into by a purchaser of the Property must provide for completion of the Public Improvements Subject to Lien by the same date as is specified herein.

C. This Lien Agreement shall expire upon release of the Property by the City, except that Owner's obligation to commence the Public Improvements Subject to Lien within four (4) years from the date of recordation of this Lien Agreement (or such date as may have been extended in accordance with Section I F above), shall not expire but shall remain in full force and effect until satisfactory completion of the Public Improvements Subject to Lien in full compliance with the Subdivision Improvement Agreement.

D. Notwithstanding any provisions of the Municipal Code to the contrary, so long as this Lien Agreement is utilized for security as described herein, City is not obligated to accept offers of dedication for street or drainage purposes on the Property.

V. Events of Default
Upon the occurrence of any one of the following events, Owner shall be deemed in default hereunder:

A. Failure by Owner to deposit fees for inspections, tests and other specified purposes or to substitute other forms of security satisfactory to City within the time allotted and as prescribed by this Lien Agreement.

B. Commencement of any work on the Improvements by Owner, its agents or employees, prior to substitution of acceptable security with the City in place of this Lien Agreement except as specifically authorized by City to correct or prevent threats to the public health, safety or general welfare.

C. Failure by Owner to substitute acceptable security for this Lien Agreement and complete construction of the Improvements described in the Subdivision Improvement Agreement within the time allotted and as prescribed by this Lien Agreement.

D. Failure by Owner to pay the Fees described in Section II (A) (2), above, at the time required herein.
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E. Filing of any proceedings or action by or against Owner to declare Owner bankrupt or to appoint a receiver or trustee for Owner or to make an assignment for the benefit of creditors or to do anything else of a similar nature or purpose under any state or federal bankruptcy or insolvency laws, if such proceedings or actions are not discharged within (60) days.

F. Levy of any attachment or writ of execution against Owner and the Property whereby the Property is taken or occupied or attempted to be taken or occupied by someone other than Owner and such attachment or execution is not released within 60 days.

G. Sale of any portion of the Property prior to release of the lien created by this Lien Agreement except as provided in Section IV B.

H. Request by Owner of issuance by the Department of Real Estate of the Final Subdivision Public Report for the Property.

I. Breach by Owner of any other term or condition of this Lien Agreement or the Subdivision Improvement Agreement or Owner's failure to fully and faithfully discharge its Obligations hereunder within the time specified in Section VI below.

All References to Owner in this section shall be deemed to include Owner's successors, assignees, and transferees.

VI. City's Remedies
Upon the occurrence of any of the events described in Section V above, City may declare a breach of this Lien Agreement if Owner does not cure such violation within 30 days after Owner's receipt of written notice from City and City, at its option, may exercise any one or more of the following remedies:

A. Pursue any or all of the remedies provided in the Subdivision Improvement Agreement;
B. Enforce this lien by appropriate action in court or as provided by law and in the event of enforcement is by action in court, Owner agrees that the amount of said lien shall include reasonable attorneys' fees which shall be taxed as a cost in any suit for such enforcement;
C. Estimate the cost of the work required to complete the Public Improvements Subject to Lien, and all fees, and foreclose said lien in said amount; D. Initiate proceedings for reversion of the real property within the land division to acreage, at the expense of Owner, in accordance with the provisions of the Subdivision Map Act;

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E. Pursue any other remedy, legal or equitable, for the foreclosure of a lien.

Owner, its heirs and assigns, shall pay reasonable attorneys' fees to be taxed as cost in said proceedings.

VII. General Provisions
A. Recordation. Upon execution of this Lien Agreement indexed by (1) all parties hereto, and (2) all parties having any record title interest in the Property, pursuant to Government Code Section 66436, acknowledge subordination of their interest of this Lien Agreement, this Lien Agreement shall be recorded by City with the County Recorder Office and immediately following the recordation of Tract Map No. 18893.

B. Contingency. This Lien Agreement shall not take effect until it has been approved by the City Council of the City of Highland.

C. Entire Agreement. This Lien Agreement together with all exhibits and other agreements expressly referred to herein, constitutes the entire agreement between the parties with respect to the subject manner contained herein. All prior or contemporaneous agreements, understandings, representations, warranties, and statements, oral or written are superseded.

D. Further Assurances. The parties agree to perform such further acts and to execute and deliver such additional documents and instruments as may be reasonably required in order to carry out the provisions of this Lien Agreement and the intentions of the parties.

E. Governing Law. This Lien Agreement shall be governed, interpreted, construed, and enforced in accordance with laws of the State of California.

F. Headings. The captions and section headings used in this Lien Agreement are inserted for convenience of reference only and are not intended to define, limit or effect construction or interpretation of any term or provision hereof.

G. Modification. Waiver. No modification, waiver, amendment or discharge of this Lien Agreement shall be valid unless the same is in writing and signed by all parties.

H. No Other Inducement. The making, execution and delivery of this Lien Agreement by the parties hereto have been induced by no representations, statements, warranties, or agreements other than those expressed herein.

I. Notice. Except as otherwise expressly provided by law, any and all notice or other communications required or permitted by this Lien Agreement or by law to be served on or give to a party to this Lien Agreement by another party shall be in writing and shall be deemed duly served and given to a party when and upon: (i) personal delivery to the party to whom it is directed or to any officer of that party; (ii) the third business day following deposit in the United States mail, Certified, postage prepaid, to the address listed below; (iii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, prepaid to the address listed below:
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CITY:

City of Highland
27215 Base Line
Highland, CA 92346
Attention: City Manager
OWNER:

Greenspot Corridor, LLC
10575 Oakdale Drive
Rancho Cucamonga, CA 91730
Attn: Camille Bahri

J. Severability. If any term, provision, covenant, or condition of this Lien Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Lien Agreement shall not be effected thereby, and each term, provision, covenant, or condition of this Lien Agreement shall be valid and enforceable to the fullest extent permitted by law.

K. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which taken together shall constitute one and the same Agreement.

IN WITNESS WHEREOF, the parties have caused this Agreement to be entered into as of the date first written above.

CITY OF HIGHLAND
__________________________________
Mayor
ATTEST:
__________________________________
City Clerk

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APPROVED AS TO FORM:
___________________________________
City Attorney
OWNER
_______________________________
By: ____________________________
Name:

By: ____________________________
Name:
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EXHIBIT A-1

LEGAL DESCRIPTION OF THE PROPERTY
LOTS 140-207, LOTS 210-212, and LOTS M, N, O, P, Q and R OF TRACT MAP NO. 18893 AS SHOWN ON MAP RECORDED IN BOOK ____ , PAGES ___ THROUGH ___ OF MAPS, RECORDS OF SAN BERNARDINO COUNTY.
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16 13
EXHIBIT B-1
Locations and Descriptions
Tr 18893 “Mediterra” list of improvements for the lien agreement.

Source: Engineering Cost Estimate for Bonding Purposes, dated 3-21-25, from the draft lien agreement.

1. PCC curb & gutter, 6”
a. All in-tract streets: Avignon Pl, Monaco Wy, Corsica Ln, Malta Wy, Larnaca Ct, Avenida Ramblas.

2. PCC sidewalk
a. All in-tract streets, including SF of curb ramps at each curb return.

3. PCC drive approach
a. All residential drive approaches, lots 140 through 206.

4. PCC cross-gutter
a. At all T-intersections of the following streets with Avenida Ramblas; Avignon Pl, Monaco Wy, Corsica Ln, Malta Wy, and Larnaca Ct.

5. Street pavement (includes aggregate base and asphalt). a. All in-tract streets.

6. Under sidewalk drain
a. Curb outlet structure at the southeast corner of Avenida Ramblas & Larnaca Ct.

7. Street sign with R1
a. 6 street name signs and posts, 4 of which include a STOP sign (at each intersection of Avignon Pl, Monaco Wy, Corsica Ln, and Malta Wy. With Avenida Ramblas.

8. Pavement striping and marking
a. Stop bars at each intersection of Avignon Pl, Monaco Wy, Corsica Ln, and Malta Wy. With Avenida Ramblas.

9. Street light (including conduit)
a. 22W street lights (22 ea) on in-tract streets.
b. Not included in calcs: Elec meter pedestal, 48 pull boxes.

10. 24” RCP
a. Along the north edge of Lot “M” between Monaco Wy and Corsica Ln.

11. 3’ wide PCC v-ditch
a. Along the north edge of Lot “M.”

12. Mod PCC headwall
a. Along the north edge of Lot “M” between Monaco Wy and Corsica Ln.

13. Lot “M” improvements (includes grading and DG trail) a. 6-feet of which is d.g. at $2.75/SF = $12,025 (EVWD maint or City’s?)

14. Greenspot Road Improvements
a. Curb and gutter, curb median, median and parkway landscaping, street lighting, sidewalk, aggregate base and asphalt.

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EXHIBIT B-2
Cost of Public Improvements Subject to Lien.
18 Attachment 3
19 20
21 22
23 24
25 26
27 28
29 30
31 32
33 34
35 36
Attachment 2
37 Revised: 7-7-2026 Page 1 of 12

RECORDED AT REQUEST OF AND
WHEN RECORDED RETURN TO:

CITY OF HIGHLAND
Alondra Muñoz
City Clerk
27215 Base Line
Highland, CA 92346
EXEMPT FROM RECORDER’S FEES

PURSUANT TO GOVERNMENT CODE
SECTIONS 6103 AND 27383
Space above this line for Recorder’ s Use Only

S U B D I V I S I O N I M P R O V E M E N T A G R E E M E N T THIS SUBDIVISION IMPROVEMENT AGREEMENT is made and entered into the 14th day of July, 2026 by and between the City of Highland, California, a Municipal Corporation of the State of California, hereinafter referred to as CITY, and Greenspot Corridor, LLC a California limited liability company (the “SUBDIVIDER”).

RECITALS
A. SUBDIVIDER warrants and represents to CITY that it is the owner of the property that is subject to this Agreement.

B. SUBDIVIDER warrants and represents to CITY that the following contact information is true and correct:

Tentative Map Resolution of Approval or Planning Application No.: TTM 18893 Name of Subdivision: Mediterra Tract 18893 Tract No.: 18893 Name/Address of SUBDIVIDER:

Greenspot Corridor, LLC
10575 Oakdale Drive
Rancho Cucamonga, CA 91730
Anticipated Completion Date:
9/1/2030
Estimated Total Cost of: (a) Improvements: $1,786,019.47 C. SUBDIVIDER has presented to CITY for approval and recordation, a final subdivision map of a proposed subdivision pursuant to provisions of the Subdivision Map Act of the State of California and the CITY ordinances and regulations relating to the filing, approval and recordation of subdivision maps. The Subdivision Map Act and the CITY ordinances and regulations relating to the filing, approval and recordation of subdivision maps are collectively referred to in this Agreement as the “Subdivision Laws.”
D. A tentative map of the Subdivision has been approved, subject to the Subdivision Laws and to the requirements and conditions contained in the Resolution of Approval. The Resolution of Approval is on file in the Office of the City Clerk and is incorporated into this agreement by reference. 38 SUBDIVISION IMPROVEMENT AGREEMENT
Revised: 7/2026 Page 2 of 12
E. The Subdivision Laws establish as a condition precedent to the approval of a final map that SUBDIVIDER must have complied with the Resolution of Approval and must have either (a) completed, in compliance with CITY standards, all the improvements and land development work required by the Subdivision Laws and the Resolution of Approval or, (b) have entered into a secured Agreement with CITY to complete the Improvements and land development within a period of time specified by CITY.

F. In consideration of approval of a final map for the Subdivision by the City Council, SUBDIVIDER desires to enter into this Agreement, whereby SUBDIVIDER promises to install and complete, at SUBDIVIDER’S own expense, all of the following the public improvement work required by CITY as described in the Resolution of Approval in connection with the proposed subdivision and included in Exhibit “A”. SUBDIVIDER has secured this Agreement by improvement security required by the Subdivision Laws and approved by the City Attorney.

G. Complete improvement plans for the construction; installation and completion of the improvements required by the Resolution of Approval have been prepared by SUBDIVIDER and approved by the City Engineer (“Improvement Plans”). The Improvement Plans are on file in the Office of the City Engineer and are incorporated into this Agreement by this reference. All references in this Agreement to the Improvement Plans shall include reference to any specifications for the Improvements as approved by the City Engineer. The facilities to be constructed pursuant to the Improvement Plans shall be known as the “Improvements.” H. An estimate of the cost of construction of the Improvements according to the Improvement Plans has been made and had been approved by the City Engineer. The estimated amount is stated in the Recitals of this Agreement. The basis for the estimate is attached as Exhibit “B” to this Agreement.

I. The CITY has adopted standards for the construction and installation of improvements within the CITY. The Improvement Plans have been prepared in conformance with the CITY standards in effect on the date of approval of the Resolution of Approval.

J. Within thirty (30) days after completion of the required Improvements and their acceptance by CITY, it is necessary that certain monuments and stakes as specified on the final map for the SUBDIVISION, shall be installed and, also, that street signs be placed at intersections.

K. SUBDIVIDER recognizes that by approval of the final map for Subdivision, CITY has conferred substantial rights upon SUBDIVIDER, including the right to sell, lease, or finance lots within the Subdivision, and has taken the final act necessary to subdivide the property within the Subdivision. As a result, CITY will be damaged to the extent of the cost of installation of the Improvements by SUBDIVIDER’S failure to perform its obligations under this Agreement, including, but not limited to, SUBDIVIDER’S obligation to complete construction of the Improvements by the time established in this Agreement. CITY shall be entitled to all remedies available to it pursuant to this Agreement and the Subdivision Laws in the event of a default by SUBDIVIDER. It is specifically recognized that the determination of whether a reversion to acreage or rescission of the Subdivision constitutes an adequate remedy for default by the SUBDIVIDER shall be within the sole discretion of CITY.

NOW, THEREFORE, in consideration of the approval and recordation by the City Council of the final map of the Subdivision, SUBDIVIDER and CITY agree as follows:

1. SUBDIVIDER’S Obligations to Construct Improvements. SUBDIVIDER shall:
a. Comply with all requirements of the Resolution of Approval, and any amendments thereto, and with provisions of the Subdivision Laws.
39 SUBDIVISION IMPROVEMENT AGREEMENT
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b. Complete by the time established in Section 19 of this Agreement and at SUBDIVIDER’S own expense, all the public improvement work required on the Tentative Map and Resolution of Approval in conformance with the Improvement Plans and the CITY standards. c. To the extent required by Labor Code Section 1720, SUBDIVIDER and its contractors shall pay prevailing wages for all work performed for the construction, alteration, demolition, installation, or repair for construction of the Improvements required by this Agreement. In accordance with the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to perform the work required by this Agreement from the Director of the Department of Industrial Relations. These rates are on file with the City Clerk of Highland and copies may be obtained at cost at the City Clerk’s Office. SUBDIVIDER shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rate as a minimum. SUBDIVIDER shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6 and 1813 of the Labor Code and other applicable laws and regulations with respect to the payment of prevailing wages. Pursuant to the provisions of 1775 of the Labor Code, SUBDIVIDER shall forfeit to the CITY, as a penalty, the sum of $100.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by it or by any subcontractor under it, in violation of the provisions of the Agreement or in violation of any applicable laws or regulations pertaining to the payment of prevailing wages.
d. Furnish the necessary materials for completion of the Improvements in conformity with the Improvement Plans and CITY standards.
e. Acquire and dedicate, or pay the cost of acquisition by CITY, of all right-of-way, easements and other interests in real property for construction or installation of the Improvements, free and clear of all liens and encumbrances. The SUBDIVIDER’S obligations with regard to acquisition by CITY of off-site right-of-way, easements and other interests in real property shall be subject to a separate Agreement between SUBDIVIDER and CITY. SUBDIVIDER shall also be responsible for obtaining any public or private drainage easements or authorizations to accommodate the SUBDIVISION pursuant to Government Code Section 66462.5 and applicable law.
f. Install all SUBDIVISION monuments required by law within thirty (30) days after the completion and acceptance of the Improvements by the CITY.
g. Install street name signs conforming to CITY standards. If permanent street name signs have not been installed before acceptance of the Improvements by the CITY, SUBDIVIDER shall install temporary street name signs according to such conditions as the City Engineer may require.

2. Acquisition and Dedication of Easement of Right-of-Way. If any of the Improvements contemplated by this Agreement is to be constructed or installed on land not owned by SUBDIVIDER, no construction or installation shall be commenced before:
a. The offer of dedication to CITY of appropriate right-of-way, easements or other interest in real property, and appropriate authorization from the property owner to allow construction or installation of the Improvements, or
b. The dedication to, and acceptance by, the CITY of appropriate right-of-way, easements or other interests in real property, as determined by the City Engineer, or c. The issuance by a court of competent jurisdiction pursuant to the State Eminent Domain Law of an order of possession. SUBDIVIDER shall comply in all respects with the order of possession. 40 SUBDIVISION IMPROVEMENT AGREEMENT
Revised: 7/2026 Page 4 of 12

3. Security. SUBDIVIDER shall at all times guarantee SUBDIVIDER’S performance of this Agreement by furnishing to CITY, and maintaining, good and sufficient security as required by the Subdivision Laws on forms approved by CITY for the purposes and in the amounts as follows:
a. To assure faithful performance of this Agreement in regard to said Improvements in an amount of 100% of the estimated cost of the Improvements; and
b. To secure payment to any contractor, subcontractor, persons renting equipment, or furnishing labor materials for the Improvements required to be constructed or installed pursuant to this Agreement in the additional amount of 50% of the estimated cost of the Improvements; and c. To guarantee or warranty the work done pursuant to this Agreement for a period of one year following acceptance thereof by CITY against any defective work or labor done or defective materials furnished in the additional amount of 10% of the estimated cost of the Improvements; and d. To assure proper setting of subdivision monumentation, as stated previously in this Agreement, SUBDIVIDER shall also furnish to CITY good and sufficient security in the amount of 100% of the estimated cost of setting subdivision monuments.

The securities required by this Agreement shall be kept on file with the City Clerk. The terms of the security documents referenced in the Recitals of this Agreement are incorporated into this Agreement by this reference. If any security is replaced by another approved security, the replacement shall be filed with the City Clerk and, upon filing, shall be deemed to have been made a part of and incorporated into this Agreement. Upon filing of a replacement security with the City Clerk, the former security may be released.

4. Alterations to Improvement Plans.
a. Any changes, alterations or additions to the Improvement Plans and specifications or to the Improvements, not exceeding 10% of the original estimated cost of the Improvements, which are mutually agreed upon by the CITY and SUBDIVIDER, shall not relieve the improvement security given for faithful performance of this Agreement. In the event such changes, alterations, or additions exceed 10% of the original estimated cost of the Improvements, SUBDIVIDER shall provide improvement security for faithful performance as required by Paragraph 3 of this Agreement for 100% of the total estimated cost of the improvement as changed, altered, or amended, minus any completed partial releases allowed by Paragraph 6 of this Agreement.
b. The SUBDIVIDER shall construct the Improvements in accordance with the CITY standards in effect at the time of adoption of the Resolution of Approval. CITY reserves the right to modify the standards applicable to the SUBDIVISION and this Agreement, when necessary to protect the public health, safety and welfare or comply

5. Inspection. SUBDIVIDER shall at all times maintain proper facilities and safe access for inspection of the Improvements by CITY inspector and to the shops wherein any work is in preparation. Upon completion of the work the SUBDIVIDER may request a final inspection by the City Engineer, or the City Engineer’s authorized representative. If the City Engineer, or the designated representative, determines that the work has been completed in accordance with this Agreement, then the City Engineer shall certify the completion of the Improvements to the City Council. No Improvements shall be finally accepted unless aspects of the work have been inspected and determined to have been completed in accordance with the Improvement Plans and CITY standards. SUBDIVIDER shall bear all costs of inspection and certification.

6. Release of Securities. Subject to approval by the City Council of CITY, the securities required by this Agreement shall be released as follows:
41 SUBDIVISION IMPROVEMENT AGREEMENT
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a. Security given for faithful performance of any act, obligation, work or agreement shall be released upon the final completion and acceptance of the act or work, subject to the provisions of subsection (b) hereof.
b. In accordance with the requirements of Government Code Section 64999.7, the City Engineer shall allow a partial release of faithful performance security pursuant to the following procedures. No partial release of securities for labor and materials shall be allowed. (1) SUBDIVIDER shall have one opportunity to engage in the process of partial release of performance securities as described in this subsection (b) between the start of work and completion and acceptance of all work on the Improvements. The process allowing for a partial release of performance security shall occur only when the cost estimate of the remaining work does not exceed twenty percent (20%) of the total original performance security.
(2) At such time that the SUBDIVIDER believes that the obligation to perform the work for which the performance security was required is complete, the SUBDIVIDER may notify the City Engineer in writing of the completed work and shall include with such notification a written list of work completed. Upon receipt of the written notice, the City Engineer shall have forty-five (45) days to review and comment or approve the completion of the required work. If the City Engineer does not agree that all work has been completed in accordance with the plans and specifications for the Improvements, he or she shall supply to the SUBDIVIDER a list of all remaining work to be completed. (3) Within forty-five (45) days of receipt of the list of remaining work from the City Engineer, the SUBDIVIDER may then provide cost estimates for all remaining work for review and approval by the City Engineer. Upon receipt of the cost estimates, the City Engineer shall then have forty-five (45) days to review, comment, and approve, modify, or disapprove those cost estimates.
(4) If the City Engineer approves the cost estimate, the City Engineer shall release all performance security except for performance security in an amount up to two hundred percent (200%) of the cost estimate of the remaining work. Substitute bonds or other security may be used as a replacement for the performance security, subject to the approval of the City Engineer in accordance with the standards for approval of the original bonds. If substitute bonds or other security is used as a replacement for the performance security released, the release shall not be effective unless and until the City Engineer receives and approves that form of replacement security as provided for the original security. A reduction in the performance security, authorized under this subsection, is not, and shall not be deemed to be, an acceptance by the City Engineer or the City of the Improvements, and the risk of loss or damage to the Improvements and the obligation to maintain the Improvements shall remain the sole responsibility of the SUBDIVIDER until all Improvements have been accepted by the City Council and all other required improvements have been fully completed in accordance with the plans and specifications for the Improvements.
(5) The SUBDIVIDER shall be under the affirmative duty to continue to construct the Improvements in accordance with the Improvement Plans until all remaining items are accepted by the City Council.
c. Within forty-five (45) days of completion, as determined by the City Engineer, the City Engineer shall notify the SUBDIVIDER that he or she has determined the Improvements to be complete.

Within forty-five (45) days of the issuance of the notification by the City Engineer, the release of any remaining performance security shall be placed upon the agenda of the City Council for acceptance of the Improvements and approval of the release of any remaining performance security. Such acceptance shall not constitute a waiver of defects by CITY. As used in this Agreement the term “completion” shall mean that all items of work necessary to complete the Improvements in accordance with the Improvement Plans have been constructed to the 42 SUBDIVISION IMPROVEMENT AGREEMENT
Revised: 7/2026 Page 6 of 12
satisfaction of the City Engineer and that no items remain on the punch list prepared by the City Engineer. “Completion” shall not mean partial use or beneficial use of the Improvement. d. Within forty-five (45) days following the expiration of the time within which claims of lien are required to be recorded pursuant to Article 2 (commencing with Section 8410) of Chapter 4 of Title 2 of Part 6 of Division 4 of the Civil Code and acceptance of the Improvements, the security given to secure payment to the contractor, his or her subcontractors and to persons furnishing labor, materials or equipment shall be reduced to an amount equal to the total claimed by all claimants for who lien have been filed and of which notice has been given to the legislative body, plus an amount reasonably determined by the City Engineer to be required to assure the performance of any other obligations secured by the Security. (Section 8410 of the Civil Code currently provides that such liens must be recorded within (1) ninety (90) days after completion of the Improvement if no notice of completion or cessation has been recorded or (2) sixty (60) days after recordation of a notice of completion or a notice of cessation.) The balance of the security shall be released upon the settlement of all claims and obligations for which the security was given.
e. No security given for the guarantee or warranty of work shall be released until the expiration of the warranty period and until any claims filed during the warranty period have been settled. As provided in paragraph 10, the warranty period shall not commence until final acceptance of all the work and Improvements by the City Council.
f. The CITY may retain from any security released, an amount sufficient to cover costs and reasonable expenses and fees, including reasonable attorney’s fees. g. The Surety’s liability under any bonds or other forms of security provided pursuant to this Agreement shall be released only upon final completion and CITY’s acceptance of the work required pursuant to this Agreement.

7. Injury to Improvements, Public Property or Public Utility Facilities. a. SUBDIVIDER shall replace or have replaced, or repair or have repaired, as the case may be, all Improvements, public utility facilities and surveying or subdivision monuments which are destroyed or damaged as a result of any work under this Agreement. SUBDIVIDER shall bear the entire cost of replacement or repairs of any and all public or public utility property damaged or destroyed by reason of any work done under this Agreement, whether such property is owned by the United States or any agency thereof, or the State of California, or any agency or political subdivision thereof, or by the CITY or any public or private utility corporation or by any combination of such owners. Any repair or replacement shall be to the satisfaction, and subject to the approval, of the City Engineer.
b. Until such time as the Improvements are accepted by CITY, SUBDIVIDER shall be responsible for and bear the risk of loss to any of the Improvements constructed or installed.

Until such time as all Improvements required by this Agreement are fully completed and accepted by CITY, SUBDIVIDER will be responsible for the care, maintenance of, and any damage to such improvement. CITY shall not, nor shall any officer or employee thereof, be liable or responsible for any accident, loss or damage, regardless of cause, happening or occurring to the work or Improvements specified in this Agreement prior to the completion and acceptance of the work or Improvements. All such risks shall be the responsibility of and are hereby assumed by SUBDIVIDER.

8. Permits. SUBDIVIDER shall, at SUBDIVIDER’S expense, obtain all necessary permits and licenses for the construction and installation of the Improvements, give all necessary notices and pay all fees and taxes required by law.

9. Default of SUBDIVIDER.
43 SUBDIVISION IMPROVEMENT AGREEMENT
Revised: 7/2026 Page 7 of 12
a. Default of SUBDIVIDER shall include, but not limited to: (1) SUBDIVIDER’S failure to timely commence construction of this Agreement; (2) SUBDIVIDER’S failure to timely complete construction of the Improvements; (3) SUBDIVIDER’S failure to timely cure any defect in the Improvements; (4) SUBDIVIDER’S failure to perform substantial construction work for a period of 20 calendar days after commencement of the work; (5) SUBDIVIDER’S insolvency, appointment of a receiver, or the filing of any petition in bankruptcy either voluntary or involuntary which SUBDIVIDER fails to discharge within thirty (30) days; (6) the commencement of a foreclosure action against the SUBDIVISION or a portion thereof, or any conveyance on lieu or in avoidance of foreclosure; or (7) SUBDIVIDER’S failure to perform any other obligation under this Agreement.
b. The CITY reserves to itself all remedies available to it at law or in equity for breach of SUBDIVIDER’S obligations under this Agreement. The CITY shall have the right, subject to this Section, to draw upon or utilize the appropriate security to mitigate CITY damages in event of default by SUBDIVIDER. The right of CITY to draw upon or utilize the security is additional to and not in lieu of any other remedy available to CITY. It is specifically recognized that the estimated costs and security amounts may not reflect the actual cost of construction or installation of the Improvements and, therefore, CITY damages for SUBDIVIDER’S default shall be measured by the cost of completing the required Improvements. The sums provided by the improvement security may be used by CITY for the completion of the Improvements in accordance with the improvement plans and specifications contained herein. c. In the event of SUBDIVIDER’S default under this Agreement, SUBDIVIDER authorizes CITY to perform such obligation twenty (20) days after mailing written notice of default to SUBDIVIDER and to SUBDIVIDER’S Surety, and agrees to pay the entire cost of such performance by CITY.
d. CITY may, but is not required to, take over the work and prosecute the same to completion, by contract or by any other method CITY may deem advisable, for the account and at the expense of SUBDIVIDER, and SUBDIVIDER’S Surety shall be liable to CITY for any excess cost or damages occasioned CITY thereby; and, in such event, CITY, without liability for so doing, may take possession of, and utilize in completing the work, such materials, appliances, plant and other property belonging to SUBDIVIDER as may be on the site of the work and necessary for performance of the work.
e. Failure of SUBDIVIDER to comply with the terms of this Agreement shall constitute consent to the filing by CITY of a notice of violation against all the lots in the SUBDIVISION, or to rescind the approval or otherwise revert the SUBDIVISION to acreage. The remedy provided by this Subsection is in addition to and not in lieu of other remedies available to CITY. SUBDIVIDER agrees that the choice of remedy or remedies for SUBDIVIDER’S breach shall be in the discretion of CITY.
f. In the event that SUBDIVIDER fails to perform any obligation hereunder, SUBDIVIDER agrees to pay all costs and expenses incurred by CITY in securing performance of such obligations, including costs of suit and reasonable attorney’s fees. g. The failure of CITY to take an enforcement action with respect to a default, or to declare a breach, shall not be construed as a waiver of that default or breach or any subsequent default or breach of SUBDIVIDER.

10. Warranty. SUBDIVIDER shall guarantee or warranty the work done pursuant to this Agreement for a period of one year after final acceptance by the City Council of the work and Improvements against any defective work or labor done or defective materials furnished. Where certain Improvements are to be constructed in phases or sections, the one year warranty period shall commence after CITY acceptance of the last completed portion of the Improvements. If within the warranty period any work or Improvement or part of any work or Improvement done, furnished, installed, constructed or 44 SUBDIVISION IMPROVEMENT AGREEMENT
Revised: 7/2026 Page 8 of 12
caused to be done, furnished, installed or constructed by SUBDIVIDER fails to fulfill any of the requirements of this Agreement or the Improvement Plans, SUBDIVIDER shall without delay and without any cost to CITY, repair or replace or reconstruct any defective or otherwise unsatisfactory part or parts of the work or structure. Should SUBDIVIDER fail to act promptly or in accordance with this requirement, SUBDIVIDER hereby authorizes CITY at CITY option, to perform the work twenty (20) days after mailing written notice of default to SUBDIVIDER and to SUBDIVIDER’S and agrees to pay the cost of such work by CITY. Should the CITY determine that an urgency requires repairs or replacements to be made before SUBDIVIDER can be notified, CITY may, in its sole discretion, make the necessary repairs or replacement or perform the necessary work and SUBDIVIDER shall pay to CITY the cost of such repairs.

11. SUBDIVIDER Not Agent of CITY. Neither SUBDIVIDER nor any of SUBDIVIDER’S agents or contractors are or shall be considered to be agents of CITY in connection with the performance of SUBDIVIDER’S obligations under this Agreement.

12. Other Agreements. Nothing contained in this Agreement shall preclude CITY from expending monies pursuant to Agreements concurrently or previously executed between the parties, or from entering into Agreements with other subdividers for the apportionment of costs of water and sewer mains, or other improvements, pursuant to the provisions of the CITY ordinance providing therefore, nor shall anything in this Agreement commit CITY of any such apportionment.

13. SUBDIVIDER’S Obligation to Warn Public During Construction. Until final acceptance of the Improvements, SUBDIVIDER shall give good and adequate warning to the public of each and every dangerous condition existent in said Improvements, and will take all reasonable actions to protect the public from such dangerous condition.

14. Vesting of Ownership. Upon acceptance of the work on behalf of CITY and recordation of the Notice of Completion, ownership of the Improvements constructed pursuant to this Agreement shall vest in CITY.

15. Indemnity/Hold Harmless. CITY or any officer or employee thereof shall not be liable for injury to persons or property occasioned by reason of the acts or omissions of SUBDIVIDER, its agents or employees in the performance of this Agreement. SUBDIVIDER further agrees to protect and hold harmless CITY, its officials and employees from any and all claims, demands, causes or action, liability or loss of any sort, because of, or arising out of, acts or omissions of SUBDIVIDER, its agents or employees in the performance of this Agreement, including all claims, demands, causes of action, liability, or loss because of, or arising out of, in whole or in part, the design or construction of the Improvements. This indemnification and agreement to hold harmless shall extend to injuries to persons and damages or taking of property resulting from the design or construction of said subdivision, and the Improvements as provided herein, and in addition, to adjacent property owners as a consequence of the diversion of waters from the design or construction of public drainage systems, streets and other Improvements. Acceptance by the CITY of the Improvements shall not constitute an assumption by the CITY of any responsibility for the design or construction of the subdivision or the Improvements pursuant to the approved improvement plans or map, regardless of any negligent action or inaction taken by the CITY in approving the plans or map, unless the particular improvement design was specifically required by CITY over written objection by SUBDIVIDER submitted to the City Engineer before approval of the particular improvement design, which objection indicated that the particular improvement design was dangerous or defective and suggested an alternative safe and feasible design. After acceptance of the Improvements, the SUBDIVIDER shall remain obligated to eliminate any defect in design or dangerous condition causes by the design or construction defect; however SUBDIVIDER shall not be responsible for routine maintenance. Provisions of this paragraph shall remain in full force and effect for ten years following the acceptance by the CITY of Improvements. It is the intent of this action that SUBDIVIDER shall be responsible for all liability for design and construction of the Improvements installed or work done pursuant to this Agreement and that CITY shall not be liable for any negligence, nonfeasance, misfeasance or malfeasance in approving, reviewing, checking, or correcting any plans or 45 SUBDIVISION IMPROVEMENT AGREEMENT
Revised: 7/2026 Page 9 of 12
specifications or in approving, reviewing or inspecting any work or construction. The improvement security shall not be required to cover the provisions of this paragraph. The provisions of this paragraph shall survive expiration or termination of this Agreement.

16. Sale or Disposition of SUBDIVISION. Sale or other disposition of this property will not relieve SUBDIVIDER from the obligations set forth herein. If SUBDIVIDER sells the property or any portion of the property within the SUBDIVISION to any other person, the SUBDIVIDER may request a novation of this Agreement and a substitution of security. Upon approval of the novation and substitution of securities, the SUBDIVIDER may request a release or reduction of the securities required by this Agreement. Nothing in the novation shall relieve the SUBDIVIDER of the obligations under this Agreement for the work or improvement done by SUBDIVIDER.

18. Time of the Essence. Time is of the essence of this Agreement.

19. Time for Completion of Work/Time Extension. SUBDIVIDER shall complete construction of the Improvements required by this Agreement within twenty-four (24) months of this Agreement. In the event good cause exists as determined by the City Engineer the City Engineer may extend the time for completion of the Improvements hereunder. The extension shall be made by writing executed by the City Engineer. Any such extension may be granted without notice to SUBDIVIDER’S Surety and shall not affect the validity of this Agreement or release the Surety or Sureties on any security given for this Agreement. The City Engineer shall be the sole and final judge as to whether or not good cause exists for an extension. Delay, other than delay in the commencement of work, resulting from an act of CITY, or by an act of God, which SUBDIVIDER, could not have reasonable foreseen, or by storm or inclement weather which prevent the conducting of work, and which were not caused by or contributed to by SUBDIVIDER, shall constitute good cause for an extension of time for completion. As a condition of such extension, the City Engineer may require SUBDIVIDER to furnish new security guaranteeing performance of this Agreement as extended in an increased amount as necessary to compensate for any increase in construction costs as determined by the City Engineer.

20. Legal Responsibilities. The SUBDIVIDER shall keep itself informed of all local, State and Federal Laws and regulations which in any manner affect those employed by it or in any way affect the performance of its obligations pursuant to this Agreement. The SUBDIVIDER shall at all times observe and comply with all such laws and regulations and shall require its contractors and subcontractors to comply with all such laws and regulations. The CITY, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the SUBDIVIDER to comply with this Section.

21. No Vesting of Rights. Performance by SUBDIVIDER of this Agreement shall not be construed to vest SUBDIVIDER’S rights with respect to any change in any zoning or building law or ordinance.

22. Notice. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above.

Notice to CITY: Notice to SUBDIVIDER:

City of Highland
Octavio Duran Jr., PE Greenspot Corridor, LLC
Director of Public Works/City Engineer 10575 Oakdale Drive 27215 Base Line Rancho Cucamonga, CA 91370
46 SUBDIVISION IMPROVEMENT AGREEMENT
Revised: 7/2026 Page 10 of 12
Highland, CA 92346

23. Severability. The provisions of this Agreement are severable. If any portion of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by the mutual consent of the parties.

24. Captions. The captions of this Agreement are for convenience and reference only and shall not define, explain, modify, limit, exemplify, or aid in the interpretation, construction or meaning of any provisions of this Agreement.

25. Litigation or Arbitration. In the event that suit or arbitration is brought to enforce the terms of this contract, the prevailing party shall be entitled to litigation costs and reasonable attorney’s fees.

26. Incorporation of Recitals. The Recitals to this Agreement are hereby incorporated into the terms of this Agreement.

27. Entire Agreement. This Agreement constitutes the entire Agreement of the parties with respect to the subject matter. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties. In the case of the CITY, the appropriate party shall be the City Manager.

IN WITNESS WHEREOF, this Agreement is executed by CITY, by and through its Mayor.

SUBDIVIDER* CITY OF HIGHLAND
By:

Penny Lilburn
Name: Mayor
Title:

By: ATTEST:

Name:

Alondra Muñoz
Title: City Clerk
(Proper Notarization of SUBDIVIDER’S
signature is required and shall be attached)

APPROVED AS TO FORM:

Maricela Marroquin
City Attorney
47 SUBDIVISION IMPROVEMENT AGREEMENT
Revised: 7/2026 Page 11 of 12

EXHIBIT A

SUMMARY OF REQUIRED IMPROVEMENTS

1. PCC curb & gutter, 6”
a. All in-tract streets: Avignon Pl, Monaco Wy, Corsica Ln, Malta Wy, Larnaca Ct, Avenida Ramblas.

2. PCC sidewalk
a. All in-tract streets, including SF of curb ramps at each curb return.

3. PCC drive approach
a. All residential drive approaches, lots 140 through 206.

4. PCC cross-gutter
a. At all T-intersections of the following streets with Avenida Ramblas; Avignon Pl, Monaco Wy, Corsica Ln, Malta Wy, and Larnaca Ct.

5. Street pavement (includes aggregate base and asphalt). a. All in-tract streets.

6. Under sidewalk drain
a. Curb outlet structure at the southeast corner of Avenida Ramblas & Larnaca Ct.

7. Street sign with R1
a. 6 street name signs and posts, 4 of which include a STOP sign (at each intersection of Avignon Pl, Monaco Wy, Corsica Ln, and Malta Wy. With Avenida Ramblas.

8. Pavement striping and marking
a. Stop bars at each intersection of Avignon Pl, Monaco Wy, Corsica Ln, and Malta Wy.

With Avenida Ramblas.

9. Street light (including conduit)
a. 22W street lights (22 ea) on in-tract streets.
b. Not included in calcs: Elec meter pedestal, 48 pull boxes.

10. 24” RCP
a. Along the north edge of Lot “M” between Monaco Wy and Corsica Ln.

11. 3’ wide PCC v-ditch
a. Along the north edge of Lot “M.”

12. Mod PCC headwall
a. Along the north edge of Lot “M” between Monaco Wy and Corsica Ln.

13. Lot “M” improvements (includes grading and DG trail)

14. Greenspot Road Improvements
48 SUBDIVISION IMPROVEMENT AGREEMENT
Revised: 7/2026 Page 12 of 12

EXHIBIT B

ESTIMATE OF THE COST OF CONSTRUCTION OF THE IMPROVEMENTS 49 Staff Report
to the City Council
Agenda
Item
No.12.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Octavio Duran, Public Works Director/City Engineer Prepared By: Lucia Mendez, Assistant Engineer
Subject: Final Map Amendment - Tract No. 20387
Recommendation:

Approve the amended Final Tract Map No. 20387.

Fiscal Impact:

Maintenance of streets, storm drains, and Landscape Maintenance District (LMD) improvements within this subdivision will be the responsibility of the Homeowner's Association (HOA) following completion by the developer and acceptance of said improvements by the City. Ongoing maintenance costs for streets, storm drains, and LMD improvements will be funded through annual assessments collected from properties within this subdivision.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

On May 3, 2022, the Planning Commission approved Tentative Tract Map 20387, per Resolution No. 2022-012. Tract No. 20387 is a 34-lot residential subdivision located north of Base Line, between Church Avenue and Buckeye Street, and is currently being developed by Crestwood Communities. The developer met all conditions required for final map approval and on June 24, 2025, the City Council Approved Final Tract Map 20387.

Various revisions to utility easements, sidewalk design, and common areas were required during completion of design plans and an amendment is necessary to clarify final improvements and right-of-way dedications. The amended map provides easements on the east side of Church Avenue and the west side of Buckeye Street to accommodate new public sidewalks behind the proposed driveway approaches. Staff is recommending approval of the final map amendment.

Attachments:

1. Vicinity Map

2. Final Map Amendment - TR20387
1 Attachment 1
2 3
Attachment 2
4 5
6 Staff Report
to the City Council
Agenda
Item
No.13.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Octavio Duran, Public Works Director/City Engineer Prepared By: Jim Richardson, Public Works Manager
Subject: Contract Extension with Yunex, LLC for the City of Highland Streetlight Maintenance
Recommendation:

1. Extend the Streetlight Maintenance Contract with Yunex, LLC for one year; and

2. Approve a 2.7% increase to the contract unit prices.

Fiscal Impact:

All work is to be paid from current budgets.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

The City of Highland is responsible for the maintenance and operation of 3,174 streetlights. On July 11, 2025, the City Council awarded a one-year contract to Yunex, LLC. for streetlight maintenance services to provide maintenance, monitoring, and on-call streetlight repair services for the City. This contract also includes a 24 hour on-call service for emergency response. The contract is based on unit prices and is paid on an as-needed basis.

The contract documents established an option to renew this agreement for four (4) additional 1-year terms and this will be the first 1-year contract renewal. The contract allows an increase to be considered at the time of each renewal and the amount of the increase may not exceed the Skilled Labor Index published by the Engineers News Record's (ENR) November update for the Los Angeles region. The ENR index published a 6.5% increase from the previous year and the contractor is requesting a 2.7% increase to the unit prices. The services provided by the contractor are satisfactory. This action represents the first of four (4) available extensions.

Attachments:

1. November 2025 ENR Cost Index
1 ENR’s Cost Indexes by City













 

 














 
 











  


 


  
 



 





 



















 
 

 


 



 


 









 

 

  


 
 



 

 
   


  

 
 





 

   




  
 






  
 


 

 




  
 


 





  


 
 






  











 




 
  
 

 
 
 




    




  
 

 



  
 






 





 

 
   


  

 





 


 
 







 






 


  
  
 




 

 



  


    



 



 









































21 18
15 12
9 6
3 0

RESIDENTIAL

NON-RESIDENTIAL
$/Bil.
2019 2020 2021 2022 2023 2024 2025
Construction starts in the Atlanta
metro area are expected to fall 8.2% in
2025, to $14 billion, according to Dodge
Construction Network. Dodge predicts a

20.5% decrease in non-residential starts, while
residential is expected to rise 5.5%. Education
and health care starts are expected to increase,
while office starts are predicted to drop.



 ■  ■

ENR’s 20-city average cost indexes, wages and materials prices.

Historical data for ENR’s 20 cities can be found at 
















 


 

 






 14097.71 +0.2% +3.4%




 26554.74 0.0% + 4.0%
 
 50.45 0.0% + 4.0%




































 


 

 






 8740.51 +0.4% +4.0%



 12480.84 +0.2% +5.7%
 
 69.27 +0.2% +5.7%









































 


 

 





 6462.77 +0.6% +2.0%



305.13 +0.4% +4.6%

 122.60 +1.2% +12.4%


 830.88 +0.7% –5.9%


















3.4 



4.0 



0.6 



CONSTRUCTION ECONOMICS
2 1.4

0.7 -2.1
-2.8
-3.5

3.5 2.8

2.1 


-0.7
-1.4
0     
Prices for PVC pipe products were
not updated in September, following a

0.3% decline in August, according to the
Bureau of Labor Statistics’ producer price index
for plastic construction products, which consists
largely of PVC pipe. The annual escalation
sat at –1.6% in August. ENR’s 20-city average
price for all three types of corrugated-steel pipe
experienced both monthly and yearly increases
in November. Monthly prices for 6-in. ductileiron pipe increased 0.6%, while the annual price rose 7.3%.

PRODUCER PRICE INDEX

PVC PIPE
Monthly Percent Change
SOURCE: BUREAU OF LABOR STATISTICS
ENR’s Materials Prices For November 2025
1992=100
1992=100
1992=100
1992=100

REINFORCED-CONCRETE PIPE (RCP)
12” FT 34.91 0.0 +5.3
24” FT 67.33 0.0 +8.0
36” FT 141.49 +1.5 +9.0
48” FT 229.18 0.0 +13.6

CORRUGATED-STEEL PIPE (CSP)
12” FT 26.25 +0.5 +8.8
36” FT 88.89 +3.7 +18.5
60” FT 206.73 +2.8 +18.6
–
POLYETHYLENE PIPE (PE): UNDERDRAIN
4” FT 1.62 +0.1 +25.3

POLYVINYL-CHLORIDE PIPE (PVC)
Sewer, 4" FT 3.53 –5.3 +4.0
8” FT 13.69 –4.1 –2.6
Water, 6” FT 11.19 –0.4 –5.8
8” FT 17.28 –0.4 –9.3
12” FT 35.07 –1.2 +18.5

DUCTILE-IRON PIPE (DIP)
6” FT 35.22 +0.6 +7.3
8” FT 49.11 +0.8 +8.8
12” FT 74.31 +0.9 +10.8
COPPER WATER TUBING: TYPE L
½” FT 3.97 +0.4 +13.4
1½” FT 16.92 –0.9 +23.5
SOURCE: ENR










        











        









        













       

MONTHLY PRICES DECREASED

0.4%, AND ARE DOWN 9.3% SINCE
NOVEMBER 2024.

MONTHLY CORRUGATED-STEEL
PIPE PRICES INCREASED 3.7% IN
NOVEMBER.

PRICES FOR REINFORCEDCONCRETE PIPE SHOWED NO
CHANGE SINCE LAST MONTH.

MONTHLY PRICES ROSE

0.8%, WHILE YEARLY PRICES
INCREASED 8.8%.

0.0%
+

0.8 %
+

3.7 %
–

0.4 %

PVC WATER PIPE

CORRUGATED-STEEL PIPE

REINFORCED-CONCRETE PIPE

DUCTILE-IRON PIPE
ITEM UNIT $PRICE %MONTH %YEAR
20-CITY AVERAGE
enr.com November 10, 2025 ■ ENR ■ 61

CONSTRUCTION ECONOMICS
3 Sewer, Water and Drain Pipe For November 2025
+ OR – DENOTES PRICE HAS RISEN OR FALLEN SINCE PREVIOUS REPORT; QUOTES ARE DELIVERED PRICES. SOME PRICES MAY INCLUDE TAXES OR DISCOUNTS. PRODUCT SPECIFICATION MAY VARY, DEPENDING ON WHAT IS MOST COMMONLY USED OR MOST ACCESSIBLE IN A CITY. QUANTITIES ARE GENERALLY TRUCKLOADS. RCP PIPE IS ASTM C76; 12 IN. AND 24 IN. ARE RUBBER-GASKET JOINTED, OTHERS ARE NON-CORRUGATED. CORRUGATED STEEL PIPE IS PLAIN GALVANIZED; 12 IN. IS 16 GAUGE, 36 IN. IS 14 GAUGE, 60 IN. IS 12 GAUGE. PE PIPE IS M252, PERFORATED AND CORRUGATED. PVC SEWER PIPE IS ASTM D-3034, SDR-35. PVC WATER PIPE IS C900, CL 150. DIP PIPE IS CL 150 WITH A PUSH-ON JOINT. COPPER WATER TUBING PIPE IS HARD AND INTERIOR DIAMETER, TYPE L.

City prices reflect quotes from single sources and can be volatile. They are not meant to be the prevailing price for a city. Data are a mix of list and transaction prices and may include ENR estimates. Do not compare prices between locations. Use city information to analyze national trends.

ITEM UNIT ATLANTA BALTIMORE BIRMINGHAM BOSTON CHICAGO CINCINNATI CLEVELAND DALLAS DENVER DETROIT

REINFORCED-CONCRETE PIPE (RCP)
12” FT 25.67 26.61 38.52 12.94 31.6 35 29.05 87 40 17.6 24” FT 49.38 59.9 53 31.28 83.9 85.2 66.6 139.99 62 41.97 36” FT 99.62 +175 131.58 67.47 212.3 169.2 135.65 255 140 89.54 48” FT 151.59 220.05 231.96 112.92 384 281.8 220.05 414 225 149.73

CORRUGATED-STEEL PIPE (CSP)
12” FT 18.72 –29 30.09 12.55 35.4 32 17.65 +63 35 17.6
36” FT 66.91 +127.4 108.3 44.51 127.4 70 52.3 +220 90 52.3 60” FT 148.5 +260 243.68 101.62 260 160 165.5 +480 210 151.29 POLYETHYLENE PIPE (PE): UNDERDRAIN
4” FT 1.6 +1.49 +1.16 1.1 1.1 0.68 0.68 –1.77 3.5 0.86

POLYVINYL-CHLORIDE PIPE (PVC)
SEWER, 4” FT 4.11 +2.59 2.58 2.48 4.57 6.53 5.87 +6.3 –2.01 2.00 8” FT 17.06 –14.94 10.64 10.65 27.47 8.03 23 –15.2 –13.35 9.9 WATER, 6” FT 9.4 –11.89 5.86 5.64 23.03 5.15 +20 –10.65 –19.75 5.54 8” FT 17.06 +24 10.64 10.65 32.47 8.44 –22 –12.99 –29 8.68 12” FT 38.2 +28.52 23.84 23.11 63.01 14.95 –40 –28 –38.65 15.39

DUCTILE-IRON PIPE (DIP)
6” FT 36.41 40.85 33.84 33.84 34.2 38.24 36.78 +63 28 32.97 8” FT 47.94 57.5 44.09 47.75 46.4 50.36 56.3 +89 38 49.33 12” FT 73.84 86 70.05 78.79 97.87 76 74.65 +140 58 –60.54 COPPER WATER TUBING: TYPE L
½” FT +3.78 3.43 –4.37 –5.05 3.17 +5.1 6.78 +4.8 2.27 –2.31 1½” FT –20.24 9.23 –23.41 –27.04 15.33 +18.1 17.58 –18 12.72 +14.33 ITEM UNIT KANSAS CITY LOS ANGELES MINNEAPOLIS NEW ORLEANS NEW YORK PHILADELPHIA PITTSBURGH ST. LOUIS SAN FRANCISCO SEATTLE

REINFORCED-CONCRETE PIPE (RCP)
12” FT 17.57 37.95 34.76 27.6 49.46 46.46 26.2 32 53.33 29.05 24” FT 47.57 51.75 64.9 49.2 97.46 99.78 59.9 55 76.66 71.2 36” FT 86.69 105.8 148.39 96.7 199.58 199.58 +175 78 112.50 152.25 48” FT 149.91 171.35 276.54 135 311.33 314.79 224.45 145 176.25 287.8

CORRUGATED-STEEL PIPE (CSP)
12” FT 15.15 23.93 17.25 33.4 28.17 20.85 29 20 20.82 25.42 36” FT 55.75 83.65 62.47 89.5 93.43 72.99 127.4 68 73.99 91.51 60” FT 131.1 201.28 157.31 285 277.02 156.72 173 160 174.29 229.39 POLYETHYLENE PIPE (PE): UNDERDRAIN
4” FT 1.42 1.9 1.38 1.79 3.86 1.3 –1.2 1.5 2.59 1.44

POLYVINYL-CHLORIDE PIPE (PVC)
SEWER, 4” FT 1.33 4.89 2.65 4.25 3.83 –3.17 2.59 4 2.6 2.16 8” FT +7.12 11.77 11.1 18.47 15.39 –8.85 7.55 12 21.67 –9.64 WATER, 6” FT +7.76 11.02 12.49 6.9 13.02 9.33 11.89 10 17.73 6.67 8” FT +10.23 17.14 23.44 8.65 20.31 22.85 18.78 12 25.61 10.74 12” FT 34.44 30.39 49.54 45.6 39.87 32.06 54.64 32 48.49 20.65

DUCTILE-IRON PIPE (DIP)
6” FT 25.94 28.04 34.92 48.17 25.12 30.11 43.89 28 30.75 31.38 8” FT 34.15 36.93 49.28 72.1 37.95 45.17 61.25 36 40.51 42.2 12” FT 52.33 55.63 81.33 87.3 55.76 53.44 100.01 54 61.00 69.6 COPPER WATER TUBING: TYPE L
½” FT +3.35 3.33 5.16 3.64 2.29 2.75 3.98 5.26 4.75 –3.78 1½” FT +12.9 13.4 27.12 13.99 15.57 15.19 14.5 11.87 17.71 +20.24 62 ■ ENR ■ November 10, 2025 enr.com

CONSTRUCTION ECONOMICS
4 Staff Report
to the City Council
Agenda
Item
No.14.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Octavio Duran, Public Works Director/City Engineer Prepared By: Jim Richardson, Public Works Manager
Subject: Approve the Contract Extension with Yunex, LLC for the City of Highland Traffic Signal Maintenance
Recommendation:

1. Extend the Traffic Signal Maintenance Contract with Yunex, LLC for five years;

2. Approve a 2.7% increase to the contract; and

3. Authorize the City Manager to approve the remaining contract extension according to the terms of the contract.

Fiscal Impact:

All work is to be paid from current budgets.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

The City of Highland is responsible for the maintenance and operation of 38 signalized intersections and 12 lighted crosswalks. On September 8, 2020 the City Council entered into a 5-year unit price maintenance contract with Siemens Mobility, which the City Council amended on June 22, 2021 due to a name change from Siemens Mobility to Yunex, LLC to continue providing traffic signal maintenance, monitoring, and on-call repair services for the City. This contract also includes a 24-hour on-call service for emergency response. The contract is based on unit process and is paid on an as-needed basis.

The contract documents established an option to renew this agreement for two (2) additional 5- year terms and this will be the first 5-year contract renewal. Yunex has requested an increase to the contract unit prices of 2.7%, based on the current year Consumer Price Index (CPI) of

2.7%. The services provided by the contractor are satisfactory. This action represents the first of two (2) available 5-year extensions.

Attachments:

1. January 2026 CPI Report
1 2
Staff Report
to the City Council
Agenda
Item
No.15.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Octavio Duran, Public Works Director/City Engineer Prepared By: Jim Richardson, Public Works Manager
Subject: Amendment to the Agreement with ABM Building Solutions for Emergency Generator System Installation for Fire Stations 541 and 542 (Work Program, HP)
(SB 1439 Campaign Contributions and Conflicts of Interest - Government Code Section 84308 is applicable)
Recommendation:

Authorize the City Manager to approve up to an additional 10% contingency for each of the two fire station agreements.

Fiscal Impact:

These two projects are being funded with Equipment Replacement Reserves. This item does not change the actual cost of the project.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

On May 13, 2025 the City Council authorized the City Manager to sign two separate agreements with ABM Building Solutions to have emergency Generator systems installed at Fire Station #541 and Fire Station #542 and approved a 10% contingency for each agreement.

These agreements included engineering and design work in support of the City’s application for permits from South Coast Air Quality Management District (SCAQMD) for the installation and operation of this equipment. The required SCAQMD review and approval process to obtain the permits for this project took over six months and resulted in additional costs to the project. The City Manager approved a contract change order that was within the approved 10% contingency, which has allowed the project to move forward to construction. Staff is requesting the City Council approve an additional 10% contingency to ensure the continuity of the work should any additional unforeseen conditions arise. 1 The current project cost summary is as follows:
• Fire Station 541 Original Contract Amount: $114,710.31 • Approved Change Order #1: $11,450.51
• Current Contract Amount: $126,160.82
• Proposed Additional Contingency: $12,616
• Fire Station 542 Original Contract Amount: $115,697.05 • Approved Change Order #1: $11,533.72
• Current Contract Amount: $127,230.77
• Proposed Additional Contingency: $12,723
The item is in the City's Work Program and is listed as a High Priority Project.

Attachments:

None
2 Staff Report
to the City Council
Agenda
Item
No.16.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Octavio Duran, Public Works Director/City Engineer Prepared By: Jim Richardson, Public Works Manager
Subject: Authorization and Purchase Agreements for Heating, Ventilation, and Air Conditioning (HVAC) System Repairs for the Highland Senior Center
(SB 1439 Campaign Contributions and Conflicts of Interest - Government Code Section 84308 is applicable)
Recommendation:

1. Waive formal contract procedures per Municipal Code Section 2.40.100 for which the City’s best interests are served;

2. Approve the preliminary proposal from Carrier Corporation in the amount of $134,313 for HVAC improvements at the Highland Senior Center through the City’s Sourcewell cooperative purchasing program Contract #080824-CAR; and

3. Authorize the City Manager to negotiate and sign a purchase agreement with Carrier Corporation in the amount not to exceed $150,000.

Fiscal Impact:

No City funds will be used for this project, however, a budget adjustment will be brought forward to the City Council approval during the next City Council meeting in August to include funding for the grant being used.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

In response to the COVID-19 Crisis, the U.S. Department of Housing and Urban Development released a special allocation of Community Development Block Grant (CDBG) funds to the County, who subsequently released the funding to individual cities. County staff suggested the funds might be eligible for use by the Highland Senior Center to install a new, higher capacity HVAC system. On June 11, 2024, the City Council approved the Highland Senior Center's Community HVAC Improvement Project. The grant total is $178,902 and the project is being facilitated by the City on behalf of the County and the Senior Center. Improvement plans for the project have been prepared by one of the City's on-call consultants, WSP, and submitted to the California Department of State Fire Marshall (DSFM) for review and permitting. In 1 anticipation of receiving a permit, staff obtained a preliminary proposal for the improvements from the equipment manufacturer Carrier in the amount of $134,313. This will include purchase and installation of two indoor and two outdoor units and related components.

To facilitate the purchase, staff is proposing to use an existing national contract through a cooperative purchasing program as allowed by the City’s Municipal Code. Carrier Corporation (Carrier) has a current contract with Sourcewell that was competitively bid and meets our local and state purchasing guidelines. The City has used Sourcewell in the past. Carrier's proposal includes the purchase and installation of the equipment, along with a warranty.

Staff is recommending Council authorize the City Manager to enter into an agreement with Carrier in the amount not to exceed $150,000, which would account for the preliminary proposal amount plus an approximate 11.7% contingency. The scope and agreement value may be updated based on input from the State. The agreement will be signed upon receiving approval from the State and the City will immediately issue a notice to proceed to Carrier for the work. Time is of the essence to complete this project no later than September 2026 to comply with the CDBG funding expenditure deadline.

Attachments:

1. Proposal
2 Carrier Corporation
CA License # 499642

July 6, 2026
Jim Richardson
3102 Highland Ave
Highland, Ca 92346
Subject: HVAC Replacement and Upgrade
Jim Richardson
This budgetary proposal is provided for planning and budgeting purposes in connection with the HVAC replacement at the City of Highland Senior Center. The pricing herein is a preliminary estimate. Final subcontractor pricing has not yet been collected, and a firm, guaranteed price will be issued only after all subcontractor quotations have been received and confirmed. This document should not be relied upon as a fixed or contract price.

2. SCOPE OF WORK
Scope of work per 100% Plan Check documents, revised from three (3) systems to two (2) systems with expanded scope from original proposal:
• Disconnect all utilities for two (2) existing 10-ton indoor units and two (2) existing 10-ton outdoor units
• Provide and install two (2) new 10-ton indoor units and two (2) new 10-ton outdoor units, including specified accessories: programmable thermostats,
• Provide and install two (2) new gravity ventilators, including roof openings, curbs, flashing, and weatherproofing of all roof penetrations
• Angle iron steel base plenum stands, anchored to slab, for indoor fan coil units • Provide and install new electrical disconnects
• Provide and install ductwork connections per plan
• Flush existing refrigerant line sets
• Balancing dampers in all branch and main ducts;
• Flexible glass fiber duct final connections and flexible fabric equipment connections • Duct protection (tape/plastic) during construction; MERV-8 filters if system used during construction, replaced prior to occupancy
• Provide new refrigerant piping insulation: jacketed glass fiber with PVC fitting covers • Flex connectors at outdoor units,
• Reconnect all utilities (electrical, refrigerant, controls, etc.), including line and low voltage control wiring, final connections, and all control wiring.
• Test, check, and start up all new equipment to ensure proper operation and performance • Independent AABC/NEBB certified test and balance: full air balance to ±5% of design with complete TAB report
• Duct leakage testing of all new duct sections (2.5% maximum leakage) • Dispose of all debris and trash in accordance with applicable regulations • Project management oversight and post-commissioning walkthrough Carrier Corporation
Steven Pasqua
2478 Peck Road
City of Industry, CA 90601
Cell (562) 322-2526
3 Carrier Corporation
CA License # 499642

Exclusions
• Permits and fees.
• Premium labor (overtime, after-hours, weekends, and holidays). • Any repairs resulting from duct leakage testing. Repairs identified during testing will be quoted separately. • Trane equipment as specified.
• Bonds.
• Leakage testing beyond newly installed duct.
• Concrete demolition or installation as shown on the plans. Concrete work can be added if required by the Authority Having Jurisdiction (AHJ).
• Unforeseen site conditions.
• Design and engineering services.
• Economizers.
• Ductwork beyond the point of connection.
• Tariffs and applicable import duties.
• Labor escalation.
• Electrical power source and electrical distribution to new equipment. • Testing, Adjusting, and Balancing (TAB).
• Commissioning or commissioning assistance.
• Service, start-up, balancing, repair, or warranty of existing mechanical equipment and systems. • Existing mechanical equipment and control systems are assumed to be in proper operating condition unless otherwise noted.
• Any deficiencies or non-functioning conditions discovered during installation or start-up will be documented and reported to the Owner.
• Repairs required to correct pre-existing deficiencies are excluded from this scope of work. • Any work not specifically identified in this proposal is excluded.

Carrier’s price to provide the listed equipment ……….…………Equipment Purchased Price for Equipment, Installation, Labor, & Materials……….…….……. $129,453.00 ADD Alt for UV-C Kits………………………………………………………………$4,860.00
Applicable tax and freight cost is included in the price. Should upon performance of the above, it be noted that any additional labor or materials be required to place the equipment in proper operational order, you will be notified prior to commencement of services. Terms and conditions outlined on the opposite side of page one of this proposal. This proposal is firm for acceptance within thirty (30) days.

Please email authorization to me at [email protected] Feel free to contact me at 562-322-2526 with any questions.

Sincerely,
Steven Pasqua
Carrier Corporation
Service Account Manager
ACCEPTED BY:_______________________________ DATE:______________ TITLE:_______________________________________ P.O.#:_____________ 4 Carrier Corporation
CA License # 499642

CARRIER CORPORATION
TERMS AND CONDITIONS OF SALE – EQUIPMENT AND/OR SERVICE

1. PAYMENT AND TAXES - Payment shall be made net 30 days from date of invoice. Carrier reserves the right to require cash payment or other alternative method of payment prior to shipment or completion of work if Carrier determines, in its sole discretion, that Customer or Customer's assignee’s financial condition at any time does not justify continuance of the net 30 days payment term. In addition to the price, Customer shall pay Carrier any taxes or government charges arising from this Agreement. If Customer claims that any such taxes or government charges do not apply to the transactions governed by this Agreement, Customer shall provide Carrier with acceptable tax exemption certificates or other applicable documents. All past due invoices will accrue interest at the lesser of 1% per month or the maximum amount allowable by law.

2. EXTRAS - Equipment, parts or labor in addition to those specified in this Agreement will be provided upon receipt of Customer’s written authorization, paid for as an extra at Carrier’s prevailing labor rates and equipment/parts charges, and subject to the terms of this Agreement.

3. RETURNS - No items will be accepted for return without prior written authorization. Returned goods may be subject to a restocking charge. Special order and non-stock items cannot be returned.

4. SHIPMENT - All shipments shall be F.O.B. shipping point, freight prepaid and allowed to the job site. Shipment dates quoted are approximate. Carrier does not guarantee a particular date for shipment or delivery.

5. PARTIAL SHIPMENT - Carrier shall have the right to ship any portion of the equipment, goods or other materials included in this Agreement and invoice Customer for such partial shipment.

6. DELAYS - Carrier shall not be liable for delays in manufacturing, shipping or delivery by causes beyond the control and without the fault or negligence of Carrier, including but not restricted to acts of God, acts of a public enemy, acts of government, acts of terrorism, fires, floods, epidemics, quarantine restrictions, freight embargoes, supplier delays, strikes, or labor difficulties (collectively “Force Majeure Events”). Carrier agrees to notify Customer in writing as soon as practicable of the causes of such delay. In the event that any materials or equipment to be provided by Carrier under this Agreement become permanently unavailable as a result of a Force Majeure Event, Carrier shall be excused from furnishing such materials or equipment.

7. WARRANTY - Carrier warrants that all equipment manufactured by Carrier Corporation and all Carrier equipment, parts or components supplied hereunder will be free from defects in material and workmanship. Carrier shall at its option repair or replace, F.O.B. point of sale, any equipment, part or component sold by Carrier and determined to be defective within one (1) year from the date of initial operation or eighteen (18) months from date of shipment, whichever is earlier. Carrier does not warrant products not manufactured by Carrier Corporation, but it does pass on to Customer any transferrable manufacturer warranties for those products. Carrier warrants that all service provided by Carrier hereunder shall be performed in a workmanlike manner. In the event any such service is determined to be defective within ninety (90) days of completion of that service, Carrier shall at its option re-perform or issue a credit for such service. Carrier’s obligation to repair or replace any defective equipment, parts or components during the warranty period shall be Customer’s exclusive remedy. Carrier shall not be responsible for labor charges for removal or reinstallation of defective equipment, parts or components, for charges for transportation, handling and shipping or refrigerant loss, or for repairs or replacement of such equipment, parts or components, required as a consequence of faulty installation, misapplication, vandalism, abuse, exposure to chemicals, improper servicing, unauthorized alteration or improper operation by persons other than Carrier. THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER

WARRANTIES, EXPRESS, IMPLIED OR STATUTORY INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

8. WORKING HOURS - All services performed under this Agreement, including but not limited to, major repairs, are to be provided during Carrier’s normal working hours unless otherwise agreed.

9. CUSTOMER RESPONSIBILITIES (Service Contracts only) - Customer shall:
· Provide safe and reasonable equipment access and a safe work environment. · Permit access to Customer’s site, and use of building services including but not limited to: water, elevators, receiving dock facilities, electrical service and local telephone service. · Keep areas adjacent to equipment free of extraneous material, move any stock, fixtures, walls or partitions that may be necessary to perform the specified service.
· Promptly notify Carrier of any unusual operating conditions. · Upon agreement of a timely mutual schedule, allow Carrier to stop and start equipment necessary to perform service.
· Provide adequate water treatment.
· Provide the daily routine equipment operation (if not part of this Agreement) including availability of routine equipment log readings.
5 Carrier Corporation
CA License # 499642

· Where Carrier’s remote monitoring service is provided, provide and maintain a telephone line with long distance direct dial and answer capability.
· Operate the equipment properly and in accordance with instructions. · Promptly address any issues that arise related to mold, fungi, mildew or bacteria. · Identify and label any asbestos containing material that may be present. The customer will provide, in writing, prior to the start of a job, a signed statement regarding the absence or presence of asbestos for any job where the building or the equipment to be serviced is older than 1981. Should this document state that no asbestos is present, the customer will also provide in writing the method used to determine the absence of asbestos.

10. EXCLUSIONS - Carrier is not responsible for items not normally subject to mechanical maintenance including but not limited to: duct work, casings, cabinets, fixtures, structural supports, grillage, water piping, steam piping, drain piping, cooling tower fill, boiler tubes, boiler refractory, disconnect switches and circuit breakers. Carrier is not responsible for repairs, replacements, alterations, additions, adjustments, repairs by others, unscheduled calls or emergency calls, any of which may be necessitated by negligent operation, abuse, misuse, prior improper maintenance, vandalism, obsolescence, building system design, damage due to freezing weather, chemical/electrochemical attack, corrosion, erosion, deterioration due to unusual wear and tear, any damage related to the presence of mold, fungi, mildew, or bacteria, damage caused by power reductions or failures or any other cause beyond Carrier’s control. Carrier shall not be required to perform tests, install any items of equipment or make modifications that may be recommended or directed by insurance companies, government, state, municipal or other authority. However, in the event any such recommendations occur, Carrier, at its option, may submit a proposal for Customer’s consideration in addition to this Agreement. Carrier shall not be required to repair or replace equipment that has not been properly maintained.

11. EQUIPMENT CONDITION & RECOMMENDED SERVICE (Service Contracts only) - Upon the initial scheduled operating and/or initial annual stop inspection, should Carrier determine the need for repairs or replacement, Carrier will provide Customer in writing an ‘equipment condition’ report including recommendations for corrections and the price for repairs in addition to this Agreement. In the event Carrier recommends certain services (that are not included herein or upon initial inspection) and if Customer does not elect to have such services properly performed in a timely fashion, Carrier shall not be responsible for any equipment or control failures, operability or any long-term damage that may result. Carrier at its option will either continue to maintain equipment and/or controls to the best of its ability, without any responsibility, or remove such equipment from this Agreement, adjusting the price accordingly.

12. PROPRIETARY RIGHTS (Service Contracts only) - During the term of this Agreement and in combination with certain services, Carrier may elect to install, attach to Customer equipment, or provide portable devices (hardware and/or software) that shall remain the personal proprietary property of Carrier. No devices installed, attached to real property or portable device(s) shall become a fixture of the Customer locations. Customer shall not acquire any interest, title or equity in any hardware, software, processes, and other intellectual or proprietary rights to devices that are used in connection with providing service on Customer equipment.

13. DATA RIGHTS (Service Contracts only) - Customer hereby grants and agrees to grant to Carrier a worldwide, non-exclusive, non-terminable, irrevocable, perpetual, paid-up, royalty free license to any Source Data, with the right to sub-license to its affiliates and suppliers for (i) Carrier’s performance of services pursuant to this Agreement, (ii) the improvement of Carrier services, and Carrier’s Analytics Platform; (iii) improving product performance, operation, reliability, and maintainability; (iv) to create, compile, and/or use datasets and/or statistics for the purposes of benchmarking, development of best practices, product improvement; (v) the provision of services to third parties, (vi) research, statistical, and marketing purposes, and/or (vii) in support of Carrier agreements.

Source Data – shall mean data that is produced directly from a system, or device and received at a collection point or a central server (e.g. a Carrier database, data lake, or third party cloud service).

Analytics Platform – shall mean server algorithms or web interface systems used to (i) interpret, convert, manipulate, or calculate data, (ii) perform data processing, and/or (iii) the delivery of data to Carrier, affiliates or suppliers of Carrier, and/or Customer.

14. RETURN OF DATA (Service Contracts only) - Customer understands and acknowledges that the portable devices will collect Source Data that will be stored on and/or transmitted to Carrier’s servers and to suppliers or affiliates that are contracted by Carrier and used to transmit, process, extract or store such Source Data for purposes of Carrier’s performance of the service in accordance with this Agreement. Once such data and information has been stored and/or transmitted to Carrier’s servers, Customer agrees that such data and information shall become part of Carrier’s database and therefore subject to the license terms under section 13.

15. DATA DELIVERY - During the term of the Agreement Customer shall (i) make reasonable efforts to ensure that the hardware remains
Terms and Conditions of Sale – Equipment and/or Service 020620 6 Carrier Corporation
CA License # 499642

powered on, (ii) avoid intentional action to impede, block or throttle collection and transmission of Source Data by Carrier, and (iii) avoid intentional action to disable, turn off, or remove the hardware without Carrier’s express written consent, which consent shall not be unreasonably withheld.

16. REVERSE ENGINEERING - Customer shall not extract, decompile or reverse engineer any software included with, incorporated in, or otherwise associated with the hardware and shall not reverse engineer any reports or analytics provided to or received by Customer from Carrier.

17. WAIVER OF DAMAGES - Under no circumstances shall Carrier be liable for any incidental, special or consequential damages, including loss of revenue, loss of use of equipment or facilities, or economic damages based on strict liability or negligence.

18. LIMITATION OF LIABILITY - Carrier’s maximum liability for any reason (except for personal injuries) arising from this Agreement shall not exceed the value of the payments received by Carrier under this Agreement.

19. CANCELLATION - Customer may cancel this Agreement only with Carrier’s prior written consent, and upon payment of reasonable cancellation charges. Such charges shall take into account costs and expenses incurred, and purchases or contract commitments made by Carrier and all other losses due to the cancellation including a reasonable profit.

0. CUSTOMER TERMINATION FOR CARRIER NON-PERFORMANCE - Customer shall have the right to terminate this Agreement for Carrier’s non-performance provided Carrier fails to cure such non-performance within thirty (30) days after having been given prior written notice of the non-performance. Upon early termination or expiration of this Agreement, Carrier shall have free access to enter Customer locations to disconnect and remove any Carrier personal proprietary property or devices as well as remove any and all Carrier-owned parts, tools and personal property. Additionally, Customer agrees to pay Carrier for all incurred but unamortized service costs performed by Carrier including overheads and a reasonable profit.

20. CARRIER TERMINATION - Carrier reserves the right to discontinue its service any time payments have not been made as agreed or if alterations, additions or repairs are made to equipment during the term of this Agreement by others without prior agreement between Customer and Carrier.

21. CLAIMS - Any lawsuits arising from the performance or nonperformance of this Agreement, whether based upon contract, negligence, strict liability or otherwise, shall be brought within one (1) year from the date the claim arose.

22. GOVERNMENT PROCUREMENTS - The components, equipment and services provided by Carrier are “commercial items” as defined in Section 2.101 of the Federal Acquisition Regulations ("FAR"), and the prices of such components, equipment and services are based on Carrier's commercial pricing policies and practices (which do not consider any special requirements of U.S. Government cost principles, FAR Part 31, or any similar procurement regulations). As such, Carrier will not agree to provide or certify cost or pricing data, nor will Carrier agree to comply with the Cost Accounting Standards (CAS). In addition, no government procurement regulations, such as FARs or DFARs, shall apply to this Agreement except those regulations expressly accepted in writing by Carrier.

23. HAZARDOUS MATERIALS - Carrier is not responsible for the identification, detection, abatement, encapsulating or removal of asbestos, products or materials containing asbestos, similar hazardous substances, or mold, fungi, mildew, or bacteria. If Carrier encounters any asbestos or other hazardous material while performing this Agreement, Carrier may suspend its work and remove its employees from the project, until such material and any hazards associated with it are abated. The time for Carrier’s performance shall be extended accordingly, and Carrier shall be compensated for the delay.

25. WASTE DISPOSAL - Customer is wholly responsible for the removal and proper disposal of waste oil, refrigerant and any other material generated during the term of this Agreement.

26. SUPERSEDURE, ASSIGNMENT and MODIFICATION - This Agreement contains the complete and exclusive statement of the agreement between the parties and supersedes all previous or contemporaneous, oral or written, statements. Customer may assign this Agreement only with Carrier’s prior written consent. No modification to this Agreement shall be binding unless in writing and signed by both parties. Orders shall be binding upon Carrier when accepted in writing by an authorized representative of Carrier. CARRIER’S ACCEPTANCE OF CUSTOMER’S ORDER IS CONDITIONED UPON CUSTOMER’S ACCEPTANCE OF THE TERMS AND CONDITIONS SET FORTH HEREIN (THIS “AGREEMENT”) AND CUSTOMER’S AGREEMENT TO BE BOUND BY AND COMPLY WITH THIS AGREEMENT. THIS AGREEMENT AND ALL REFERENCED ATTACHMENTS CONSTITUTE THE ENTIRE

AGREEMENT BETWEEN CARRIER AND CUSTOMER, AND NO AMENDMENT OR MODIFICATION SHALL BE BINDING ON CARRIER UNLESS SIGNED BY AN OFFICER OR AUTHORIZED EMPLOYEE OF CARRIER. THE

FAILURE OF CARRIER TO OBJECT TO PROVISIONS CONTAINED IN ANY PURCHASE ORDER OR OTHER

DOCUMENT OF CUSTOMER SHALL NOT BE CONSTRUED AS A WAIVER BY CARRIER OF THE TERMS IN THIS AGREEMENT OR AN ACCEPTANCE OF ANY OF CUSTOMER’S PROVISIONS. ANY CONFLICTING OR

ADDITIONAL TERMS OR CONDITIONS SET FORTH BY CUSTOMER IN A PURCHASE ORDER OR OTHER

DOCUMENT SHALL NOT BE BINDING UPON CARRIER, AND CARRIER HEREBY EXPRESSLY OBJECTS THERETO.
7 Carrier Corporation
CA License # 499642

27. CUSTOMER CONSENT - Customer consents and agrees that Carrier may, from time to time, publicize Carrier related projects with Customer, including the value of such projects, in all forms and media for advertising, trade, and any other lawful purposes.

28. FOR WORK BEING PERFORMED IN CALIFORNIA - Contractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against contractors if a complaint regarding a patent act or omission is filed within four years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within 10 years of the date of the alleged violation. Any questions concerning a contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826.

29. INTELLECTUAL PROPERTY – Notwithstanding anything to the contrary stated herein, Carrier retains ownership of its intellectual property and no license to Carrier’s intellectual property is granted except as necessary for Customer to use any deliverables and/or services provided hereunder.

30. DATA PRIVACY – Carrier processes personal data in accordance with its privacy notice at Carrier.com. Each party will comply with applicable data privacy laws governing personal information collected and processed under this Agreement, including the California Consumer Privacy Act and the European General Data Protection Regulation, and take all reasonable commercial and legal steps to protect personal data. If Customer provides Carrier with personal data, Customer will ensure that it has the legal right to do so, including notifying the individuals whose personal data it provides to Carrier. If a party collects or processes personal data from California residents under this Agreement, such party is a “Service Provider” under the CCPA, and will not sell or exchange such personal data for anything of value.

31. FACTORY ACCEPTANCE TESTS AND INSPECTIONS – The nature and extent of factory acceptance tests or factory inspections, including without limitation, the number and identity of participants, locations visited, and activities undertaken, shall be limited to activities directly related to the performance of this Agreement. The tests or inspections will be subject to mutual agreement of the parties, Carrier policy and internal pre-approval requirements, and strictly comply with Customer’s policies as well as all applicable laws and regulations including, without limitation, all applicable laws and regulations prohibiting corruption.

Terms and Conditions of Sale – Equipment and/or Service 020620

8 Staff Report
to the City Council
Agenda
Item
No.17.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Octavio Duran, Public Works Director/City Engineer Prepared By: Lucia Mendez, Assistant Engineer
Subject: Joint Use Agreement between the City of Highland and Southern California Edison (9th Street and Tippecanoe Avenue)
Recommendation:

Approve the Joint Use Agreement between the City of Highland and Southern California Edison.

Fiscal Impact:

None
Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

The City of San Bernardino approved a development project on the southwest corner of the intersection of 9th Street and Tippecanoe Avenue. As a condition of approval, the project is required to relocate several Southern California Edison (SCE) utility poles. To complete this work, SCE must adjust its overhead equipment on the southeast corner of the intersection, which is within the City of Highland's jurisdiction. SCE has submitted the attached Joint Use Agreement (JUA) to allow for these adjustments. Because SCE holds prior easement rights on this corner, the JUA is necessary to formally shift their legal easement to the new equipment location.

Attachments:

1. Joint Use Agreement
1 RECORDING REQUESTED BY

SOUTHERN CALIFORNIA EDISON COMPANY

WHEN RECORDED MAIL TO

SOUTHERN CALIFORNIA EDISON COMPANY
3 INNOVATION WAY, 2ND FLOOR
POMONA, CA 91768
ATTN: TITLE & REAL ESTATE SERVICES

S PAC E A BO VE T H I S LI N E F OR R EC O R D ER ' S U SE T&LM File No.: JUA204458678 Affects SCE Doc. 78036 & 148192 Serial No.: 73773A Work Order: 802506026

JOINT USE AGREEMENT
THIS AGREEMENT, made and entered into this day of , 20 , by and between SOUTHERN CALIFORNIA EDISON COMPANY, a corporation, as Successor in interest to Southern California Edison Company LTD., a corporation, hereinafter called "Company", and the CITY OF HIGHLAND, a California municipal corporation of the State of California, hereinafter called "City", W I T N E S S E T H:

THAT WHEREAS Company is the owner in possession of certain rights of way and easement(s) for electrical facilities by virtue of the following easement rights:

That certain Grant of Easement recorded May 5, 1943, as Instrument No. 65, in Book 1592,

52, both of Official Records, hereinafter referred to as "Company's Easement"; and WHEREAS City has acquired easement rights for street and highway purposes for the construction and/or improvement of 9th Street and Tippecanoe Avenue in said City, County of San Bernardino, State of California, hereinafter referred to as "highway right of way," as shown on the print attached hereto, marked "Exhibit A" and hereby made a part hereof which said highway right of way is subject to Company's easement; and
WHEREAS Company's overhead facilities as now installed and located on said highway right of way will interfere with or obstruct the construction, reconstruction, maintenance or use of said street or highway, and City desires to eliminate such interference or obstruction; NOW THEREFORE, in consideration of the interests that Company and City have in the highway right of way and the mutual covenants herein contained, Company and City do hereby agree as follows:

The location of Company's easement insofar as it now lies within the said highway right of way, be, and it hereby is, changed to the strip of land within said highway right of way, hereinafter referred to as "new location", and shown and designated as "area in Joint Use Agreement" on said print marked "Exhibit A".

Company agrees to rearrange, relocate and reconstruct its overhead facilities, including poles, anchors and wires, heretofore or now installed pursuant to Company's easement within said highway right of way to the new location,. Company hereby consents to the construction, reconstruction, maintenance or use by City of a street or highway over, along and upon Company's easement, both in the old location and in the new location within said highway right of way, upon and subject to the terms and conditions herein contained.
2 JOINT USE AGREEMENT
S.C.E. Co., a corp., to
The City of Highland
Serial No.: 73773A
T&LM FILE No.: JUA204458678
-2-
City acknowledges Company's title to Company's easement in said new location and the priority of Company's title over the title of City in said new location. Company has and reserves the right and easement to use, in common with the public's use of said street or highway, said new location for all of the purposes for which Company's easement was acquired, without need for any further permit or permission from City, except for those permits required by the Company’s franchise agreement for its work in public streets. Except in emergencies, Company shall give reasonable notice to City before performing any work on Company's facilities in said new location where such work will obstruct traffic.

In all cases, Company shall exercise due care for the protection of the traveling and walking public.

In the event that the City’s future use of said highway right of way shall at any time or times necessitate a rearrangement, relocation, reconstruction or removal of any of Company's overhead electric facilities, including poles, guy stub poles, and anchors, then existing in said new location, City shall notify Company in writing of such necessity and agree to reimburse Company on demand for its costs incurred in complying with such notice. Company will provide City with plans of its proposed rearrangement and an estimate of the cost thereof, and upon approval of such plans by City, Company will promptly proceed to effect such rearrangement, relocation, reconstruction or removal. Company shall exercise due care for the protection of the traveling public. No further permission from City for such rearrangement, relocation or reconstruction shall be required and City will (1) enter into a Joint Use Agreement on the same terms and conditions as are herein set forth covering any such subsequent relocation of Company's facilities within said highway rights of way, (2) provide executed document(s) granting to Company a good and sufficient easement or easements over private property if necessary to replace Company's easement or any part thereof, and (3) reimburse Company for any costs which it may be required to expend to acquire such easement or easements, provided it is mutually agreed in writing that Company shall acquire such easement or easements.

Except as expressly set forth herein, this agreement shall not in any way alter, modify or terminate any provision of Company's easement. Both City and Company shall use said new location in such a manner as not to interfere unduly with the rights of the other. Nothing herein contained shall be construed as a release or waiver of any claim for compensation or damages which Company or City may now have or may hereafter acquire resulting from the construction of additional facilities or the alteration of existing facilities by either City or Company in such a manner as to cause an unreasonable interference with the use of said new location by the other party. City agrees that Company's facilities shall not be damaged by reason of the construction, reconstruction or maintenance of said street or highway, by the City or its contractors.

Company shall have the right to remove, trim or top any vegetation, brush, tree or trees which may grow in said new location in said highway right of way, and which in the opinion of Company may endanger or interfere with the proper operation or maintenance of Company's facilities, to the extent necessary to prevent any such interference or danger.

This agreement shall inure to the benefit of and be binding upon the Company and the City and their respective successors and assigns.
(THIS SPACE LEFT INTENTIONALLY BLANK; SIGNATURE PAGE TO FOLLOW) 3 JOINT USE AGREEMENT
S.C.E. Co., a corp., to
The City of Highland
Serial No.: 73773A
T&LM FILE No.: JUA204458678
-3-
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed in duplicate by their respective officers thereunto duly authorized, as of the day and year herein first above written.

SOUTHERN CALIFORNIA EDISON COMPANY,
a corporation
By
Michael J. Williams
Real Estate & Facilities Advisor
Land Management – Metro East Region
Real Properties

CITY OF HIGHLAND,
a California municipal corporation
By:

Name:

Title:

Attest:

Name:

Title:
4 -4-

JOINT USE AGREEMENT
S.C.E. Co., a corp., to
The City of San Bernardino
Serial No.: 73773A
T&LM FILE No.: JUA204458678
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )
County of )
On before me, , a Notary Public,
personally appeared , who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature
5 -5-

JOINT USE AGREEMENT
S.C.E. Co., a corp., to
The City of San Bernardino
Serial No.: 73773A
T&LM FILE No.: JUA204458678
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California )
County of )
On before me, , a Notary Public,
personally appeared , who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature
State of California )
County of )
On before me, , a Notary Public,
personally appeared , who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
6 N76°14'31"E 156.62' N00°02'23"W 115.90'
60' 50' 55' 50'
50' 60' 60' 60'
C 9TH STREET L AVENUE C TIPPECANOE L
N45°10'00"W 86.48' (S45°00'37"E 86.57' R1) PORTION LOT 6 BLOCK 51 RANCHO SAN BERNARDINO M.B. 7 / 2 PORTION LOT 3
BLOCK 43

RANCHO SAN BERNARDINO
M.B. 7 / 2
S55°58'45"E 43.82'
N89°45'36"E N00°11'02"W
PARCEL A OF CERTIFICATE OF COMPLIANCE FOR LOT MERGER, INST. NO. 2023-0145954, O.R.

APN: 0278-191-40
2 5' 12.5'

12.5'
2 5'

12.5'12.5'

GRANT DEED,
INST. NO. 2015-0094558, O.R.

APN: 0278-201-25

GRANT DEED,
INST. NO.
2004-0658351, O.R.

APN: 0278-063-23

AI N OR

I F OF CA L ET AT S
R
O
Y
EVRUS
ND
L LA
AN
I O
S
E
PROF
NO. 8912
DAV I D W. MACKEY
Q:\R314211.01\CADD\Mapping\Dwg\EX\31421101JEX03.dwg
PREPARED UNDER THE DIRECTION OF:
2603 Main Street, Suite 600
Irvine, California 92614
949.988.5815
www.huitt-zollars.com

EXHIBIT 'A'

SCE/CITY OF HIGHLAND JUA

FOR OVERHEAD ONLY
SHEET 1 OF 1
SCALE: 1" = 50'
DRAWN BY: DMACKEY
REVIEWED BY: DWHITE
DATE: 1/22/2026 DATE JOB NUMBER: R314211.01
PROJECT NAME:

JUA - OAKMONT,

TIPPECANOE, SB
W.O. NO. 802506026
N.O.T. 204458678
SERIAL No. 73773A

SCALE IN FEET
0 SCALE: 1" = 50'
50 100 150
BASIS OF BEARINGS: BEARINGS

SHOWN HEREON ARE BASED ON THE

BEARING BETWEEN GPS HORIZONTAL
CONTROL STATIONS "RTHS" AND
"P612" BEING NORTH 17°22'17" EAST
SERIAL NO. 73773A INDICATES

AREA OF JUA FROM CITY OF
SAN BERNARDINO TO SCE.

AREA: 3,847 SQ.FT./0.088 AC.±
LEGEND

APN ASSESSOR'S PARCEL NUMBER
INST. INSTRUMENT
M.B. MAP BOOK
NO. NUMBER

NE'LY NORTHEASTERLY
R.S.B. RECORDS OF SURVEY BOOK
R1 CERTIFICATE OF COMPLIANCE FOR LOT
MERGER, INST. NO. 2023-0145954, O.R.
1/22/2026 PORTION LOT 7 BLOCK 51 RANCHO SAN BERNARDINO M.B. 7 / 2 CITY OF SAN BERNARDINO CITY OF HIGHLAND SERIAL NO. XXXXX INDICATES

AREA OF JUA FROM CITY OF
HIGHLAND TO SCE.

AREA: 2,906 SQ.FT./0.067 AC.±

CITY OF SAN

BERNARDINO

CITY OF

HIGHLAND
RECORD OF SURVEY 17-0059, R.S.B. 160/23
802561801 204521000 73845A 73845A
7 Staff Report
to the City Council
Agenda
Item
No.18.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Octavio Duran, Public Works Director/City Engineer Prepared By: Brian Wolfe, Assistant Public Works Director Subject: Amendment to the Design Services Task Order with Engineering Resources of Southern California (ERSC) for the Elder Gulch Storm Drain Project (sdr19001)
Recommendation:

1. Approve an amendment to the design services task order with Engineering Resources of Southern California (ERSC), Inc. to include waterline relocation design services for the Elder Gulch Storm Drain Project (SDR 19001) in the amount of $38,950;

2. Authorize the City Manager to approve additional contract amendments up to 10% of the revised contract amount of $194,715; and

3. Authorize the City Manager to enter into a Reimbursement Agreement with East Valley Water District (EVWD), after it's been reviewed and approved by the City Attorney, for design work related to the relocation of their water pipeline.

Fiscal Impact:

This project is included in the City’s adopted Capital Improvement Program (CIP) and is funded through DIF (Flood) funds. Costs associated with this task order amendment are related to a waterline relocation and will be 100% reimbursed by EVWD.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

On August 12, 2025, the City Councill approved a proposal from Engineering Resources of Southern California (ERSC) to provide design services for the Elder Gulch Storm Drain Project (Project) in the amount of $155,765. The Project includes improvements to the City’s Elder Creek Storm Drain system between Old Greenspot Rd and the end of Park View Lane near Arroyo Verde Elementary School to upsize the system to a 100-year storm capacity. The projects were split into two phases due to funding constraints. However, design is being completed for the entire project. Phase 1 limits are from the San Bernardino County Flood Control District’s Elder Creek Channel to the North Side of Greenspot Road and phase 2 includes the section of Park View Lane from Greenspot Road to Arroyo Verde Elementary 1 School.

Part of the design phase includes utility investigations to ensure there are no conflicts with new proposed infrastructure. Utility investigations indicated that two East Valley Water District (EVWD) waterlines are in conflict with the proposed storm drain infrastructure, and it will need to be relocated. Since the City has rights over the area, EVWD is responsible for the relocation and City staff has been closely coordinating with EVWD staff on the project. To facilitate and streamline the relocation efforts, both EVWD and City staff determined it would be best for the City's design consultant, ERSC, to complete the waterline relocation design and incorporate it into the City's project. Staff requested a proposal from ERSC for design services to provide plans, specifications, and estimates for the EVWD relocation work. City and EVWD staff reviewed and negotiated the proposed fee of $38,950 and determined it to be reasonable for the scope of work. The City will enter into an agreement with EVWD for the reimbursement of this added work. If approved, the design for the project is expected to be completed in November 2026.

In addition to the EVWD utility conflict, two SoCal Gas lines and one Southern California Edison duct bank are in conflict with the proposed storm drain design. There is no alternative storm drain design and City staff and ERSC are working closely with SoCal Gas and SCE for the relocation work. Taking into account the utility conflicts and relocations, construction is targeted to begin in Spring 2027.

This project was evaluated in accordance with the California Environmental Quality Act (CEQA) and is categorically exempt under section 15301.

Attachments:

1. Vicinity Map

2. ERSC Proposal - EVWD Waterline Relocation
2 Attachment 1
3 4
Attachment 2
5 Page | 1
REDLANDS | TEMECULA | PALM DESERT
1861 W. Redlands Blvd., Redlands, CA 92373
T: (909) 890-1255 | F: (909) 890-0995 | erscinc.com
030174012
July 6, 2026
Mr. Brian Wolfe, PE
Assistant Public Works Director
City of Highland
27215 Baseline
Highland, CA 92346
CITY OF HIGHLAND – ELDER CREEK STORM DRAIN PROJECT NO. SDR19001 – ADDITIONAL AUTHORIZATION NO. 1 FOR EVWD WATERLINE RELOCATION DESIGN SERVICES Dear Mr. Wolfe,
Engineering Resources of Southern California, Inc. (ERSC), is pleased to provide this proposal for additional professional design services for (2) waterline relocations as part of the City of Highland’s Elder Creek Storm Drain Project No. sdr19001 (Project).

PROJECT UNDERSTANDING
The City of Highland (City) is currently under contract with ERSC for design services for the City’s Elder Creek Storm Drain project. During the preliminary design investigation, ERSC identified two utility conflicts with East Valley Water District (EVWD) facilities. These include an 8” ACP waterline in Old Greenspot Road and a 20” CML&C transmission waterline in Greenspot Road. Following this discovery, ERSC conducted a meeting with City and EVWD staff to discuss the relocation of these two facilities. The result of this meeting was for ERSC to provide design services for the relocation of these waterlines through the existing contract with the City. Below is a description of services needed to complete the designs and bid the work:

PROJECT APPROACH
8” ACP Distribution Waterline (Old Greenspot Road)
Relocating the existing waterline consists of removing and replacing approximately 35’ of the existing pipe. This will provide adequate working room for the new pipe to be installed below the proposed 12’x6’ RCB with an encasement pipe, blow-off and AVAR assemblies, slurry backfill, and fittings to make the connections to the existing pipe on either end.
20” CML&C Transmission Waterline (Greenspot Road)
Relocating the existing 20” CML&C pipe consists of removing and replacing approximately 40 feet of the existing pipe. This will provide adequate working room for the new pipe to be installed below the proposed 12’x6’ RCB with a 36” encasement pipe, blow-off and AVAR assemblies, slurry backfill under the relocated pipeline, and fittings to make the connection to the existing pipe on either end.

6 Page | 2
1861 W. Redlands Blvd., Redlands, CA 92373
T: (909) 890-1255 | F: (909) 890-0995 | erscinc.com

SCOPE OF WORK

1.0 PROJECT MANAGEMENT AND COORDINATION
ERSC will hold milestone meetings with EVWD staff to review 60%, 90% and 100% designs.

2.0 AS-NEEDED SUBSURFACE UTILITY INVESTIGATION
ERSC assumes the connection points for each waterline will need to be potholed to verify the tie-in elevations. ERSC has budgeted for (4) potholes to be conducted by Underground Solutions Inc.

3.0 PLANS, SPECIFICATIONS, & ESTIMATE (PS&E)
ERSC will incorporate the waterline relocation design into the storm drain plan set for the City to bid the relocation work with the storm drain work. ERSC will prepare 60% plan and 90 and 100% PS&E deliverables for EVWD. The following will be produced:
• Plan and profile sheets for the 8” ACP and 20” CML&C waterline relocations. • Temporary by-pass concepts with valve closing locations and identification of any customers that will need to be connected directed to the by-pass line. • Specifications will have a separate bid schedule for waterline relocation work.

Deliverables: Final design plans in mylar and electronic PDF format, Final Specifications in spiral bound hard copy and electronic PDF format, and Final Cost Estimate, in electronic PDF format.

4.0 BID SUPPORT SERVICES
If ERSC will respond to prepare up to 2 addendums, respond to questions and RFIs related to the waterline relocation design.

ASSUMPTIONS AND EXCLUSIONS
This proposal makes the following assumptions and exclusions:

1. This proposal excludes the preparation and submission of a waiver from the State Water Board Division of Drinking Water for the relocation of the (2) waterlines.

2. As a cost-effective approach to this proposal, it is assumed ERSC will reference a geotechnical report from either SBCFCD related to their Elder Creek Channel project or SBVMWD related to the 30” Recycled Water pipeline project with boring information within close approximation to the City’s project limits.

3. Project progress meetings will be held virtually via MS Teams or Zoom.

4. Preparation of a Stormwater Pollution Prevention Plan (SWPPP) is excluded from this proposal.

This project will likely not require Construction General Permit coverage. The project’s anticipated impacts will disturb less than 1 acre of erodible subgrade. 7 Page | 3
1861 W. Redlands Blvd., Redlands, CA 92373
T: (909) 890-1255 | F: (909) 890-0995 | erscinc.com

FEE ESTIMATE
Please see the fee proposal accompanied with this letter.

If you have any questions regarding the content of this proposal, please contact me at your convenience.

Respectfully Submitted,
Moe Ahmadi, PE, MS, QSD Ben Booth, PE, QSD
Vice President Engineer V
8 DESCRIPTION
Project Manager -
Engineer V
Ben Booth, PE, QSD
Water Resources AdvisorSr Principal Engineer
Jeff Wall, PE
Design Engineer
Engineer II
Nathan Shea, EIT

ERSC SUBTOTAL
Underground Solutions,
Inc. -
Potholing

SUBCONSULTANT

SUBTOTAL
TOTAL
$205 $270 $155

1.0 Progress Meetings (3 Meetings Total) 6 4 6 $ 3,240.00 $ - $ 3,240.00 Field Review (1 Field Visit) 2 2 $ 720.00 $ - $ 720.00

1.3 Project Management, Coordination, and Billings 7 $ 1,435.00 $ - $ 1,435.00 SUBTOTAL $ 3,075.00 $ 1,080.00 $ 1,240.00 $ 5,395.00 $ - $ - $ 5,395.00

2.0 2.1 As-Needed Subsurface Utility Investigation (4 potholes) 1 4 $ 825.00 $ 7,200.00 $ 7,200.00 $ 8,025.00 SUBTOTAL $ 205.00 $ - $ 620.00 $ 825.00 $ 7,200.00 $ 7,200.00 $ 8,025.00

3.0 60% Plans and Estimate 5 8 20 $ 6,285.00 $ - $ 6,285.00 90% Plans, Specifications and Estimate 16 8 30 $ 10,090.00 $ - $ 10,090.00 100% Final Plans, Specifications and Estimate 5 5 10 $ 3,925.00 $ - $ 3,925.00 SUBTOTAL $ 5,330.00 $ 5,670.00 $ 9,300.00 $ 20,300.00 $ - $ - $ 20,300.00

4.0 4.1 Bidding Assistance 2 2 6 $ 1,880.00 $ - $ 1,880.00

4.2 RFI Responses 2 4 12 $ 3,350.00 $ - $ 3,350.00
SUBTOTAL $ 820.00 $ 1,620.00 $ 2,790.00 $ 5,230.00 $ - $ - $ 5,230.00 $ 31,750.00 $ 7,200.00 $ 7,200.00 $ 38,950.00
Plans Specifications and Estimates (PS&E)
TOTAL

3.1 3.2

3.3 FEE SCHEDULE
City of Highland
Additional Engineering Design Services for EVWD Waterline Relocations Elder Creek Storm Drain Project, Project No. sdr19001
TASK NO.

Project Management

1.2 1.1
Utility Verification and Mapping
Bid Support Services
9 Staff Report
to the City Council
Agenda
Item
No.19.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Octavio Duran, Public Works Director/City Engineer Prepared By: Jim Richardson, Public Works Manager
Subject: Agreement with STK Architects for Architectural Services for the Highland City Hall Improvements Project (Work Program, HP-) (SB 1439 Campaign Contributions and Conflicts of Interest - Government Code Section 84308 is applicable)
Recommendation:

1. Authorize the City Manager to enter into an agreement with STK Architects for architectural services for the City Hall Improvements Project in the amount not to exceed $173,654; and

2. Authorize the City Manager to approve contract amendments up to 10% of the contract amount.

Fiscal Impact:

This project is included in the City’s adopted Capital Improvement Program (CIP) and in the approved 2025-2027 Budget. The renovation portion of the project will be funded using GCF funds and the expansion portion of the project will be funded using DIF funds reserved for City Hall. Budget adjustments will be brought forward to the City Council for approval during the next Council meeting in August.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

On March 11, 2025, the City Council approved the City's Work Program, which included the City Hall Improvements Project with a "High Priority" ranking. The Project will renovate the inside of City Hall with a fresh coat of paint, new flooring, bathroom and kitchen remodel and reconfigure/reorganize the space with new partitions and furnishings. Some benefits include improved collaboration and communication among departments with departmental proximity and centralized services, modernized workspaces and efficient use of space to improve workflow, long-term planning and sustainability, and enhanced security. Additionally, the project will include expansion of the existing breakroom and a new public restroom in front of City Hall. City Hall was moved to the current site in the late 1990s and has not received any 1 major upgrades since.

STK Architecture, Inc (STK) completed schematic design services for the renovation project through a separate agreement authorized by the City Manager in the amount of $41,861. The next phase of the project requires technical expertise in architecture, mechanical, engineering, plumbing areas to ensure the building meets current code requirements. Staff requested a proposal from STK for these specialized services and the preparation of construction plans, and specifications for bidding & construction for renovation. STK has a long history with the City and was the primary architect on various City facility projects including: the Highland Police Station, Sam J. Racadio Library, Highland Family YMCA building, Fire Station #3, and the Highland Corporate Yard.

Staff reviewed and negotiated the proposed fee of $173,654, of which includes $95,314 for the renovation portion of the project and $78,340 for the expansion. This fee is reasonable for this type and size of the project and covers all work necessary to deliver the project.

Staff recommends the City Council approve STK's proposal for the described services for the project. If approved, the City would complete the design and advertise the renovation project for construction by Fall 2026. Construction for renovations is targeted to begin November 2026 and the expansion will follow in Summer 2027.

The project was evaluated in accordance with the California Environmental Quality Act (CEQA) and is categorically exempt under section 15301.

Attachments:

1. STK Proposal
2 ARCHITECTURE INTERIOR DESIGN PLANNING
PO Box 910 Temecula, California 92593 Phone: 951/296-9110 email: [email protected] July 07, 2026
Octavio Duran Jr., PE
Public Works Director/City Engineer
City of Highland
27215 Base Line
Highland, CA 92346
(909) 864-6861 x221
RE: City of Highland
City Hall Space Planning, Remodel, Breakroom Addition, Restroom Addition Highland, CA
Dear Octavio Duran,
STK Architecture, Inc. is pleased to provide a proposal for services for the above-mentioned project. This proposal and scope of work is based upon the Schematic Plans for the interior renovation, and further direction regarding the breakroom and restrooms. STK Architecture will provide construction plans, and specifications for bidding & construction for renovation of the existing offices, and addition of new spaces as directed.

A. Open Office Area: 8,430 SQ FT
• Space Plan
• Egress and Code Analysis
• Coordination of FF&E
• Interior Design (Finishes, Layout, Aesthetics)
• Electrical, Data, Communication Engineering and Upgrade Recommendations

B. Private, Enclosed Office Areas, Conference rooms: 2,200 SQ FT • Sound Attenuation Recommendations
• Door and Vision Panel Removal Between Offices as Directed • Coordinate FF&E
• Interior Design (Finishes, Layout, Aesthetics)
• Electrical, Data, Communication Engineering and Upgrade Recommendations C. Reception/ Lobby and Public Areas: 1,880 SQ FT
• Space Plan
• Egress and Code Analysis
• Coordination of FF&E
• Interior Design (Finishes, Layout, Aesthetics)
• Design Casework and Reception Counters
• Electrical, Data, Communication Engineering and Upgrade Recommendations 3 City of Highland, City Hall, Remodel Full Services June 2026 Page 2 of 3 STK Architecture, Inc. PO Box 910, Temecula, CA 92593 951.296.9110 D. Storage/ Media/ Workroom Spaces: 430 SQ FT
• Organizational Storage Strategy
• Electrical, Data, Communication Engineering and Upgrade Recommendations E. Restroom (existing) and Infrastructure Support Spaces: 640 SQ FT • Accessibility Assessment
• Plumbing Code (Fixture Count)
• Interior Design (Finishes, Layout, Aesthetics)
• Coordination of FF&E
• Design Casework
• Electrical, Data, Communication Engineering and Upgrade Recommendations • Plumbing Design (including relocation of drinking fountain) F. Council Chamber: 2,340 SQ FT
• Coordination of FF&E
• Interior Design upgrade (Finishes, Layout, Aesthetics, Acoustics) • Electrical, Data, Communication Engineering and Upgrade Recommendations G. Restroom Addition outside of the Council Chambers: 200 SQ FT • Design Development
• Egress and Code Analysis
• Coordination of FF&E
• Interior Design (Finishes, Layout, Aesthetics)
• Electrical Engineering, Data, and Communication
• Mechanical Engineering
• Structural Engineering
H. Break Room: 519 SQ FT
• Space Plan
• Egress and Code Analysis
• Coordination of FF&E
• Interior Design (Finishes, Layout, Aesthetics)
• Electrical Engineering, Data, and Communication
• Mechanical Engineering
• Structural Engineering

I. Exterior: Site Interface
• Setbacks
• Square Footage Allowances
• Planning and DRB review
• Site Interface (parking, accessibility)
• Civil and Geotechnical Coordination
4 City of Highland, City Hall, Remodel Full Services June 2026 Page 3 of 3 STK Architecture, Inc. PO Box 910, Temecula, CA 92593 951.296.9110 For the above scope of work, STK Architecture, Inc. proposes a Basic Services Fee as follows:

INTERIOR RENOVATION
Architectural Services
MPE Services

$65,000
$30,314
Total Basic Services Fee $95,314

RESTROOM ADDITION
Architectural Services
Structural Services
MPE Services
$11,000
$5,960
$11,380
Total Basic Services Fee $28,340

BREAK ROOM ADDITION
Architectural Services
MPE Engineering Services
Structural Engineering Services
$30,818
$13,225
$5,957
Total Basic Services Fee $50,000
CONTINGENCY BUDGET:

As-Built Measure and CAD Base Plan $7,000
Low voltage / Security $1,200
Reimbursable Expenses (budget)
Civil Engineering Consulting
Geotechnical Engineering Consulting
$2,500
$5,000
$5,000
Incidental Structural Consultation
Incidental MPE Consultation
$4,255
$5,640
Total Additional Services Fee $30,595
5 City of Highland, City Hall, Remodel Full Services June 2026 Page 4 of 3 STK Architecture, Inc. PO Box 910, Temecula, CA 92593 951.296.9110 The above Proposal is based upon the following assumptions:

A. STK will coordinate low voltage / CCTV.

B. Outline specifications and bidding instructions will be provided to Owner C. Schedule constraints will be included in the specifications.

D. During the Construction Administration Phase, STK will limit its site visits to (5).

This fee does not include the following:
a. Permit, Development, Utility or Processing Fees
b. Construction Materials testing (i.e. concrete, welding, etc.) c. Entitlement Services, Planning & Departmental approvals. d. Asbestos Engineering/abatement engineering and or testing. e. Fire sprinkler/fire alarm Design and Engineering
f. 3D animated video of the architectural design.
g. LEED design documentation and commissioning.

The fee will be invoiced monthly, based on the percentage of work completed. Please note that STK Architecture, Inc. carries $1,000,000 and $2,000,000 aggregate of Professional Liability coverage and can provide all the required insurance coverage requested. If extra services are required, and approved by the Owner, the following hourly rates would apply:

HOURLY AND REIMBURSABLE RATES
July 2026
Principal..................................................................$259/Hr Associate..................................................................187/Hr Project Manager.......................................................163/Hr Senior Draftsperson .................................................115/Hr Junior Draftsperson ....................................................96/Hr Administration.............................................................72/Hr Consultants .......................................................Cost x 1.15 Reimbursables .................................................Cost x 1.00 Reimb. Agency Fees .........................................Cost x 1.05 Thank you for the opportunity to propose on this project. We look forward to once again working with the City of Highland. Should you have any questions, or wish to discuss this Proposal, please give me a call.

Sincerely,
Camille Pulliam Acton, President, CEO
NCARB
Callifornia License # C24181
6 Staff Report
to the City Council
Agenda
Item
No.20.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Lawrence Mainez, Community Development Director Tish Nava-Cruz, Director of Administrative Services/City Treasurer Prepared By: Lawrence Mainez, Community Development Director Subject: Consideration of a Resolution to Adjust the Business Tax on the Extraction and/or Processing of Rock, Sand and Gravel (Aggregate) Pursuant to Title 5 (Business Licenses and Regulations), Chapter 5.17 (Business License Tax on Extraction and/or Precessing of Rock, Sand and Gravel [Aggregate]), Section 5.17.040 (Rock, Sand and Gravel [Aggregate] Extraction and Processing Tax)
Recommendation:

Adopt Resolution No. 2026- _____, fixing the Highland Business License Tax on the extraction and/or processing of rock, sand, and gravel (aggregate) for Fiscal Year 2026-2027.

Fiscal Impact:

The fiscal impact of the proposed adjustment of the Business License Tax will result in a minor increase in General Fund revenue for Fiscal Year 2026-2027.

Point Changes [Period of review is from May 31, 2025 to May 31, 2026] Current CPI May 2026 142.170
Minus Previous CPI May 2025 137.456
Index Point Change 4.714
Percent Change
Index Point Change 4.714
Change in CPI 0.03429 (4.714/137.456=0.03429)
Percent Change 3.43% (0.03429x100=3.43%)
Proposed Business License Tax Increase
Existing Tax (July 1, 2025) $0.2772 per ton
Proposed Tax Increase (July 1, 2026) $0.0095 per ton ($0.2772x3.43%=$0.0095) Proposed Tax $0.2867 per ton
1 The City of Highland is using the CPI for the Riverside-San Bernardino-Ontario, CA area to be applied to the mining tax.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

In addition to the agenda notice specified above, the required public hearing notice was published twice in the newspaper on June 26th and July 3rd, and posted on the City's website on June 26th. Staff also notified the two (2) mining operators (CEMEX and Robertson's Ready Mix) on June 18th.

Pursuant to the Highland Municipal Code Chapter 5.17 (Business License and Regulations), Section 5.17.040 (Rock, Sand, and Gravel [Aggregate] Extraction and Processing Tax), the City Council must consider annually an adjustment to the business license tax on each ton of material excavated from and/or processed in the CIty as approved by the voters in a special election on November 3, 1998, as per Ordinance No. 237 and amended by Ordinance No. 265 (Attachments 1 and 2 respectively).

Analysis:

Staff has prepared the appropriate Resolution for consideration by the City Council. The proposed adjustment will be from $0.2772 per ton to $0.2867 per ton (a 3.43% increase). If the City Council adopts the Resolution, the new rate will be effective back to July 1, 2026. The payment of the tax is on a quarterly basis and the first payment due to the City is on October 1, 2026.

Attachments:

1. Ord 237 (1998)

2. Ord 265 (2000)

3. Proposed City Council Resolution No. 2026 ______.
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 Staff Report
to the City Council
Agenda
Item
No.21.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Carlos Zamano, City Manager
Prepared By: Alondra Muñoz, City Clerk
Subject: Designation of Voting Delegate and Alternate Voting Delegate for the League of California Cities (Cal Cities) Annual Conference Recommendation:

1. Appoint a Voting Delegate and Alternate Voting Delegate for the Annual Conference and Expo scheduled for September 23-25, 2026, in Anaheim; and

2. Advise City staff if the Voting Delegate and Alternate are both or only one is attending the Annual Conference and Expo.

Fiscal Impact:

Funds for conference registration, travel, lodging, and related expenses are available within the City Council budget.

Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

Each year, the League of California Cities (Cal Cities) conducts an Annual Conference to discuss legislative, policy, fiscal, and service issues affecting California municipalities. An important component of the conference is the Annual Business Meeting, during which Cal Cities members consider and act on conference resolutions.

To facilitate the voting process at the Annual Business Meeting, participating cities are asked to designate one Voting Delegate and one Alternate Voting Delegate to represent the City.

Attachments:

1. Cal Cities General Assembly FAQ Sheet
1 Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). 2 Staff Report
to the City Council
Agenda
Item
No.22.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Alondra Muñoz, City Clerk
Prepared By: Lissette Nock, Deputy City Clerk
Subject: City Manager Report and Comments (Work Program, Regional/Legislative/ Development Issues, Subcommittees, etc.) Recommendation:

Discussion and possible action.

Fiscal Impact:

None
Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

Attachments:

None
1 Staff Report
to the City Council
Agenda
Item
No.23.

Date: July 14, 2026
From: Carlos Zamano, City Manager
Reviewed By: Alondra Muñoz, City Clerk
Prepared By: Lissette Nock, Deputy City Clerk
Subject: Councilmember Comments (Agency/Committee/AB 1234 Reports, District Updates, etc.)
Recommendation:

Discussion and possible action.

Fiscal Impact:

None
Public Notice:

The agenda for this item was posted at the three locations per Resolution No. 2011-047 and on the City’s website.

Background:

Attachments:

None
1