Agenda — Hillsborough City Council, June 9, 2025 (part 1 of 2)

TOWN OF HILLSBOROUGH
San Mateo County
Sophie Cole, Mayor 1600 Floribunda Avenue
Leslie Marden Ragsdale, Vice Mayor Hillsborough, CA 94010 Laurie Davies Adams, Councilmember www.hillsborough.net Marie Chuang, Councilmember Phone 650-375-7400
Christine Krolik, Councilmember

A G E N D A
MONDAY, JUNE 9, 2025
5:00 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person in Council Chambers. As a courtesy and technology permitting, the meeting will also be held virtually via Zoom Video Conference. However, the Town cannot guarantee that the public’s access to the Zoom virtual platform will be uninterrupted, and technical difficulties may occur from time to time. In those instances, so long as the public may still attend the meeting in person, the meeting will continue.

In the event a Councilmember is participating remotely under the requirements of Government Code Section 54953 with regard to “just cause” or an “emergency” situation as those terms are defined in the Brown Act, the Town will stop the meeting if there is any technology disruption until such time that the public is reconnected to the live in person meeting and able to provide comment.

To attend the meeting in person:1600 Floribunda Avenue, Hillsborough, CA 94010 To provide Public Comment in person: Members of the public wishing to speak on the agenda item are requested to complete a yellow speaker card and submit it to the City Clerk. Speakers may speak for up to three minutes.

To participate in the meeting via Zoom Video Conference:
• Log in to the meeting at https://us06web.zoom.us/j/88396159983?pwd=in5ppdvgl4ZYOYl5JT4boL9b3WFjm2.1 • Dial-in via phone:
+1 669 444 9171 US
Meeting ID: 883 9615 9983
Passcode: 065931
To provide Public Comment via Zoom Video Conference: Live verbal public comments may be made by requesting to speak using the “raise hand” feature in Zoom or, if calling in by phone, by pressing *9 on the telephone keypad prior to the close of the public comment period for the item. In response, the Town will unmute the speaker and allow them to speak for up to three minutes.

CLOSED SESSION (5:00 pm)

CALL TO ORDER

ROLL CALL

PUBLIC COMMENT ON CLOSED SESSION ITEM(S)
Members of the public may provide public comments on the item on the Closed Session agenda. Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public participating via the Zoom platform may use the “raise hand” feature or, if calling in by phone, press *9 on the telephone keypad. Speakers are limited to one comment per Closed Session item.

Agenda – Hillsborough City Council
Monday, June 9, 2025

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ANNOUNCEMENT OF CONFLICT OF INTEREST ON CLOSED SESSION ITEM(S) This portion of the agenda is for Councilmembers to disclose any conflict of interest related to the items on the Closed Session agenda.

Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Litke v. Town of Hillsborough, San Mateo Superior Court No. 23-CLJ-05921 B. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION Pursuant to Government Code Section 54956.9(d)(4)
Town as Plaintiff – One Potential Case

ADJOURN CLOSED SESSION
REGULAR CITY COUNCIL MEETING (6:00 pm)
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. REPORT FROM CLOSED SESSION
V. PROCLAMATIONS
• JUNETEENTH, JUNE 19, 2025
• NATIONAL MOSQUITO CONTROL AWARENESS WEEK, JUNE 15-21, 2025 VI. PRESENTATION
• 2025 COMMUNITY PRIORITIES SURVEY RESULTS
VII. TOWN UPDATE
VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
This portion of the meeting is reserved for persons wishing to address the City Council on any matter not on the agenda.

Members of the public participating in person are requested to complete a yellow speaker card and submit it to the City Clerk before addressing the City Council. Members of the public may provide comments via the Zoom platform by using the “raise hand” feature or, if calling in by phone, by pressing *9 on the telephone keypad. In response, the Town will unmute the speaker and allow them to speak on any topic for up to three minutes. If there appears to be a large number of speakers, speaking time may be reduced to no less than 2 minutes, at the discretion of the Mayor. Members of the public are limited to one comment at this time. State law prohibits the Council from discussing or acting on non-agenda items, and generally limits the ability of the Council to respond to any public comments made regarding non-agenda items.

IX. ANNOUNCEMENT OF CONFLICT OF INTEREST
Agenda – Hillsborough City Council
Monday, June 9, 2025

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This portion of the agenda is for Councilmembers to disclose any conflict of interest related to any item on the agenda. Any Councilmember who has confirmed a conflict of interest or has reason to believe they have a conflict of interest should disclose the conflict for the record and abide by the disqualification requirements contained in FPPC regulations.

X. CONSENT CALENDAR
The Consent Calendar includes routine items which do not require discussion. A Councilmember may remove an item for discussion, and any member of the audience may request a Councilmember to remove an item for discussion. The items are approved in one motion.

1. APPROVE CITY COUNCIL MEETING MINUTES OF MAY 12, 2025

2. MONTHLY CLAIMS: MAY 1 THROUGH MAY 31, 2025

3. RESOLUTION ESTABLISHING THE TOWN OF HILLSBOROUGH'S APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-26

4. RECEIVE LEGISLATIVE UPDATE

5. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A SECOND AMENDMENT TO THE INFORMATION TECHNOLOGY MANAGED

SERVICES AGREEMENT WITH EATON & ASSOCIATES FOR COMPREHENSIVE

INFORMATION TECHNOLOGY MANAGED SERVICES IN THE AMOUNT OF $333,660.00 FOR A TOTAL CONTRACT AMOUNT OF $1,567,320.00

6. RESCIND FORMATION OF STANDING SUBCOMMITTEE FOR THE TOBIN CLARK

SITE AND REFORMULATE IT AS AN AD HOC TEMPORARY SUBCOMMITTEE UNTIL

SUCH TIME THAT THE PROJECT IS CONFIRMED

7. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A TWO-YEAR AGREEMENT WITH BROWN AND CALDWELL FOR AS-NEEDED

CONSTRUCTION / PROJECT MANAGEMENT AND INSPECTION SERVICES IN AN ANNUAL NOT-TO-EXCEED AMOUNT OF $200,000.00 FOR A TOTAL NOT-TOEXCEED CONTRACT AMOUNT OF $400,000.00, UNDER CEQA GUIDELINE 15301

8. RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, AND AUTHORIZING THE SUBMITTAL OF APPLICATIONS FOR SB 1 TRANSPORTATION

FUNDING

9. RESOLUTION APPROVING THE PURCHASE OF ONE REPLACEMENT PUBLIC WORKS SEWER MAINTENANCE VEHICLE IN THE AMOUNT OF $213,364.67, WITH A 10% CONTINGENCY IN THE AMOUNT OF $21,336.47, FOR A TOTAL NOT-TOEXCEED AMOUNT OF $234,701.14

10. ADOPTION OF AN ORDINANCE ADOPTING LOCAL RESPONSIBILITY AREA (LRA)

FIRE HAZARD SEVERITY ZONES AS DESIGNATED BY THE STATE FIRE MARSHAL, UNDER ASSEMBLY BILL 211 AND CEQA GUIDELINES 15378 AND 15061(B)(3) Agenda – Hillsborough City Council
Monday, June 9, 2025

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XI. PUBLIC HEARING

11. RESOLUTION ADOPTING THE FISCAL YEAR 2025-26 PROPOSED OPERATING

AND CAPITAL BUDGET
XII. OLD BUSINESS

12. 40 BAYWOOD COUNTERPROPOSAL AND AUTHORIZATION OF THE CITY

MANAGER TO PRESENT THE PROPOSAL TO THE TRUSTEE
XIII. NEW BUSINESS

13. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE-YEAR AGREEMENT WITH BRINC DRONES, INC. FOR THE ACQUISITION OF

TWO BRINC DRONES AS A FIRST RESPONDER (DFR) DRONES AND RELATED SERVICES IN A TOTAL CONTRACT AMOUNT OF $541,397.50 ALLOCATED FROM

THE POLICE GRANTS FUND (SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND) AND APPROVING A FISCAL YEAR 2024-25 BUDGET AMENDMENT IN THE AMOUNT OF $8,279.50

14. RESOLUTION ADOPTING THE TOWN OF HILLSBOROUGH CROSS-CONNECTION CONTROL PLAN, UNDER CEQA GUIDELINE 15301

15. INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 13.28 OF THE

HILLSBOROUGH MUNICIPAL CODE RELATING TO CROSS-CONNECTIONS XIV. CITY COUNCIL ITEMS
This section of the agenda provides the City Council an opportunity to report their participation in activities related to any intergovernmental committee assignments.

XV. ADJOURNMENT TO THE HILLSBOROUGH PUBLIC IMPROVEMENT CORPORATION (HPIC) MEETING
SPECIAL ACCOMMODATIONS:

If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the City Council meeting, or if you need an agenda in an alternate form, please contact the City Clerk’s Office at 375-7412 at least 24 hours before the scheduled City Council meeting.

ADDRESSING THE CITY COUNCIL:

Members of the public may provide written comments to the City Council regarding any item on the agenda up to two hours before the meeting to [email protected] or by mail/in person at 1600 Floribunda Avenue, Hillsborough, CA 94010. Any writings or documents provided to a majority of the City Council regarding any item on this agenda prior to the deadline, except as exempt from public disclosure under applicable law, will be available for public inspection on the Town website, and in the City Clerk’s Office at 1600 Floribunda Avenue, Hillsborough, CA 94010, during regular business hours. All oral comments made at public meetings, including a speaker’s name, are recorded and included as part of the public record in the meeting minutes. Meeting minutes are publicly accessible via the Town website and via various internet search engines. Written comments, including a commenter’s name, are a public record and subject to disclosure on the Town website and/or upon request under the California Public Records Act (with personal contact information including personal email addresses and personal phone numbers redacted).

Agenda – Hillsborough City Council
Monday, June 9, 2025

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AUDIO / VISUAL ADVISORY:

Those persons who wish to use PowerPoint or other mediums when presenting to the City Council will be required to submit media items to the City Clerk by 12:00 p.m. on the day of the meeting. Media items can be emailed to [email protected].

AUDIO OR VIDEO RECORDINGS:

Please be advised that under the Brown Act, any person has the right to record the City Council meeting, including the audience in attendance, using an audio or video recording device subject to certain exceptions. Please be aware that by attending a City Council meeting, you may be audio or video recorded.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010

PRESENTATION

CITY COUNCIL MEETING
JUNE 09, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: 2025 COMMUNITY PRIORITIES SURVEY RESULTS
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TOWN OF HILLSBOROUGH
2025 Community Priorities Survey
Topline Report
n=317
20 minutes
All Registered Voters
Data Collection: April 7 to 15, 2025
April 25, 2025
www.godberesearch.com
Northern California and Corporate Offices
1220 Howard Avenue, Suite 250
Burlingame, CA 94010
Nevada
59 Damonte Ranch Parkway, Suite B309
Reno, NV 89521
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Godbe Research
Town of Hillsborough - 2025 Community Priorities Survey

METHODOLOGY
Sample Universe:
- 8,242 Registered Voters
Sample Size:
n=317
Data Collection Methodology:
n=23 Landline
n=155 Cell
n=124 Online from text invitation
n=15 Online from email invitation
Margin of Error:
- Registered Voters + 5.40%
Interview Dates: April 7 to 14, 2025
Survey Length: 20 minutes

TOWN OF HILLSBOROUGH CLIMATE
Column N % Count Mean
Very satisfied 54.4% 172
Somewhat satisfied 40.6% 129
Somewhat dissatisfied 3.6% 11
Very dissatisfied 0.8% 3
DK/NA 0.6% 2
Total Satisfied 95.0%
Total Dissatisfied 4.4%
Ratio Sat to Dissat 21.71
Better 12.4% 39
About the same 62.0% 196
Worse 17.0% 54
DK/NA 8.6% 27
Very satisfied 32.9% 104
Somewhat satisfied 54.7% 173
Somewhat dissatisfied 7.4% 23
Very dissatisfied 3.0% 10
DK/NA 2.0% 6
Total Satisfied 87.6%
Total Dissatisfied 10.4%
Ratio Sat to Dissat 8.41
Very satisfied 20.1% 64
Somewhat satisfied 52.5% 166
Somewhat dissatisfied 13.6% 43
Very dissatisfied 3.3% 10
DK/NA 10.6% 33
Total Satisfied 72.6%
Total Dissatisfied 16.9%
Ratio Sat to Dissat 4.31

1. Generally speaking, are you satisfied or dissatisfied with the overall quality of life in the Town of Hillsborough?

3. Overall, are you satisfied or dissatisfied with the job the Town of Hillsborough is doing to provide Town services?

4. Overall, are you satisfied or dissatisfied with the job the Town of Hillsborough is doing to spend taxpayers' money?
Total

2. Looking ahead to the next five years, do you think the quality of life in the Town of Hillsborough will stay about the same as today, or will it be better or worse?
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Godbe Research
Town of Hillsborough - 2025 Community Priorities Survey Column N % Count Mean
Crime 11.0% 35
Affordable housing/Rental costs 9.6% 30
Cost of living/Inflation 8.1% 26
Roads/Streets/Infrastructure 7.8% 25
Overdevelopment / Overpopulated /
Growth 7.6% 24
Public Safety 7.4% 23
Housing Plans/Housing regulations 6.7% 21
Education 4.9% 16
Cost of services
(Water/Sewer/Trash/Electric) 4.1% 13
Cell phone coverage/Wi-fi 3.9% 12
Politics/Government 3.7% 12
Wildfire risk 3.2% 10
Traffic/Congestion 3.1% 10
Homelessness 2.6% 8
Taxes 2.4% 8
Economy 2.3% 7
Community/Sense of Community 2.3% 7
Beautification/Clean-up 2.2% 7
Sidewalks/Walkable 1.5% 5
Water supply 1.4% 4
Healthcare/Medicare/Social Security 0.8% 2
Streetlights 0.7% 2
Parks 0.7% 2
Biking safety / Biking 0.7% 2
Immigration 0.4% 1
Quality of life 0.3% 1
Climate change 0.3% 1
Jobs/Employment 0.3% 1
Lack of government planning/budgeting 0.0% 0
Generate revenue/Tax 0.0% 0
Parking 0.0% 0
Business Development/Regulations 0.0% 0
Other Mention 0.0% 0
None/Nothing 0.0% 0
DK/NA/Unsure 25.1% 79

5. What do you feel is the single, most important issue facing the town of Hillsborough today?
Total
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IMPORTANCE OF CITY SERVICES, PROGRAMS & FACILITIES
Column N % Count Mean
Extremely Imp. 43.5% 138 88.0%
Very Imp. 44.5% 141
Somewhat Imp. 11.3% 36
Not at All Imp. 0.8% 2
DK/NA 0.0% 0
Extremely Imp. 39.6% 125 81.7%
Very Imp. 42.1% 133
Somewhat Imp. 16.8% 53
Not at All Imp. 1.3% 4
DK/NA 0.3% 1
Extremely Imp. 30.0% 95 69.3%
Very Imp. 39.3% 125
Somewhat Imp. 22.8% 72
Not at All Imp. 6.5% 21
DK/NA 1.5% 5
Extremely Imp. 14.8% 47 50.8%
Very Imp. 36.0% 114
Somewhat Imp. 30.1% 95
Not at All Imp. 17.4% 55
DK/NA 1.7% 5
Extremely Imp. 45.1% 143 87.7%
Very Imp. 42.5% 135
Somewhat Imp. 11.1% 35
Not at All Imp. 1.2% 4
DK/NA 0.0% 0
Extremely Imp. 29.3% 93 67.4%
Very Imp. 38.1% 121
Somewhat Imp. 21.4% 68
Not at All Imp. 9.5% 30
DK/NA 1.7% 5
Extremely Imp. 29.7% 94 75.8%
Very Imp. 46.1% 146
Somewhat Imp. 20.6% 65
Not at All Imp. 3.3% 10
DK/NA 0.4% 1
Extremely Imp. 62.1% 197 93.5%
Very Imp. 31.4% 99
Somewhat Imp. 6.1% 19
Not at All Imp. 0.3% 1
DK/NA 0.2% 1
Extremely Imp. 51.4% 163 88.1%
Very Imp. 36.6% 116
Somewhat Imp. 9.6% 30
Not at All Imp. 2.3% 7
DK/NA 0.0% 0
Extremely Imp. 28.8% 91 67.2%
Very Imp. 38.5% 122
Somewhat Imp. 24.9% 79
Not at All Imp. 7.7% 25
DK/NA 0.2% 1
Extremely Imp. 31.9% 101 76.7%
Very Imp. 44.8% 142
Somewhat Imp. 18.3% 58
Not at All Imp. 4.4% 14
DK/NA 0.5% 2
6g. Outdoor recreation amenities, including parks, playgrounds, fields, and open spaces
6h. 9-1-1 services
6i. Neighborhood police patrols
6j. Traffic enforcement
6k. Disaster preparedness programs and services
6c. Recreation and sports programs for school-age youth and teens 6d. Adult and senior recreation, enrichment, and sports programs 6e. Repairing deteriorating storm drains to prevent system failure, flooding, water pollution and sinkholes
6f. Preschool programs and activities for families with young children 6a. Fixing potholes and maintaining local streets and roads Total
6b. Garbage, yard waste and recycling services
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Godbe Research
Town of Hillsborough - 2025 Community Priorities Survey Column N % Count Mean
Extremely Imp. 43.0% 136 77.7%
Very Imp. 34.7% 110
Somewhat Imp. 16.0% 51
Not at All Imp. 5.7% 18
DK/NA 0.7% 2
Extremely Imp. 21.1% 67 64.9%
Very Imp. 43.8% 139
Somewhat Imp. 22.5% 71
Not at All Imp. 6.9% 22
DK/NA 5.7% 18
Extremely Imp. 24.9% 79 70.7%
Very Imp. 45.8% 145
Somewhat Imp. 23.5% 74
Not at All Imp. 5.1% 16
DK/NA 0.7% 2
Extremely Imp. 23.4% 74 60.0%
Very Imp. 36.6% 116
Somewhat Imp. 29.8% 94
Not at All Imp. 6.5% 21
DK/NA 3.7% 12
Extremely Imp. 21.5% 68 51.7%
Very Imp. 30.3% 96
Somewhat Imp. 28.9% 92
Not at All Imp. 14.6% 46
DK/NA 4.7% 15
Total
6l. Crime prevention programs, such as Neighborhood Watch 6m. Community-serving facilities maintained by the City 6n. Neighborhood code enforcement to ensure residential properties are adequately maintained
6o. Homeowner building permit processing
6p. Limiting construction and renovation timeframes
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IMPORTANCE OF CITY SERVICES, PROGRAMS & FACILITIES BY INTENSITY SCORE Column N % Count Mean
6h. 9-1-1 services 2.56
6i. Neighborhood police patrols 2.37
6e. Repairing deteriorating storm drains to prevent system failure, flooding, water pollution and sinkholes 2.32
6a. Fixing potholes and maintaining local streets and roads 2.31 6b. Garbage, yard waste and recycling services 2.20
6l. Crime prevention programs, such as Neighborhood Watch 2.16 6k. Disaster preparedness programs and services 2.05
6g. Outdoor recreation amenities, including parks, playgrounds, fields, and open spaces

2.03 6c. Recreation and sports programs for school-age youth and teens 1.94 6n. Neighborhood code enforcement to ensure residential properties are adequately maintained 1.91
6f. Preschool programs and activities for families with young children 1.89 6j. Traffic enforcement 1.88
6m. Community-serving facilities maintained by the City 1.84 6o. Homeowner building permit processing 1.80
6p. Limiting construction and renovation timeframes 1.61 6d. Adult and senior recreation, enrichment, and sports programs 1.49 Total
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SATISFACTION WITH CITY SERVICES, PROGRAMS & FACILITIES
Column N % Count Mean
Very satisfied 21.0% 66 70.5%
Somewhat satisfied 49.6% 157
Somewhat dissatisfied 17.9% 57
Very dissatisfied 10.8% 34
DK/NA 0.7% 2
Very satisfied 42.4% 134 86.0%
Somewhat satisfied 43.6% 138
Somewhat dissatisfied 10.8% 34
Very dissatisfied 1.5% 5
DK/NA 1.6% 5
Very satisfied 26.0% 82 65.5%
Somewhat satisfied 39.5% 125
Somewhat dissatisfied 6.2% 20
Very dissatisfied 2.7% 8
DK/NA 25.6% 81
Very satisfied 16.1% 51 56.7%
Somewhat satisfied 40.6% 129
Somewhat dissatisfied 10.3% 33
Very dissatisfied 1.6% 5
DK/NA 31.5% 100
Very satisfied 16.3% 52 63.0%
Somewhat satisfied 46.7% 148
Somewhat dissatisfied 23.0% 73
Very dissatisfied 4.4% 14
DK/NA 9.6% 30
Very satisfied 24.8% 79 64.5%
Somewhat satisfied 39.8% 126
Somewhat dissatisfied 6.7% 21
Very dissatisfied 0.8% 3
DK/NA 27.9% 88
Very satisfied 35.5% 112 86.5%
Somewhat satisfied 51.0% 162
Somewhat dissatisfied 6.3% 20
Very dissatisfied 1.2% 4
DK/NA 6.0% 19
Very satisfied 43.0% 136 78.4%
Somewhat satisfied 35.4% 112
Somewhat dissatisfied 4.6% 15
Very dissatisfied 0.6% 2
DK/NA 16.4% 52
Very satisfied 29.0% 92 77.2%
Somewhat satisfied 48.1% 153
Somewhat dissatisfied 16.4% 52
Very dissatisfied 2.9% 9
DK/NA 3.5% 11
Very satisfied 24.5% 78 72.7%
Somewhat satisfied 48.3% 153
Somewhat dissatisfied 13.0% 41
Very dissatisfied 9.2% 29
DK/NA 5.1% 16
Very satisfied 22.5% 71 67.6%
Somewhat satisfied 45.2% 143
Somewhat dissatisfied 10.1% 32
Very dissatisfied 1.7% 6
DK/NA 20.5% 65
7h. 9-1-1 services
7i. Neighborhood police patrols
Total
7a. Job fixing potholes and maintaining local streets and roads 7b. Garbage, yard waste and recycling services
7c. Recreation and sports programs for school-age youth and teens 7d. Adult and senior recreation, enrichment, and sports programs 7j. Traffic enforcement
7k. Disaster preparedness programs and services
7e. Job repairing deteriorating storm drains to prevent system failure, flooding, water pollution and sinkholes
7f. Preschool programs and activities for families with young children 7g. Outdoor recreation amenities, including parks, playgrounds, fields, and open spaces
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Town of Hillsborough - 2025 Community Priorities Survey Column N % Count Mean
Very satisfied 21.2% 67 67.9%
Somewhat satisfied 46.7% 148
Somewhat dissatisfied 15.4% 49
Very dissatisfied 2.2% 7
DK/NA 14.6% 46
Very satisfied 20.2% 64 69.7%
Somewhat satisfied 49.6% 157
Somewhat dissatisfied 10.6% 34
Very dissatisfied 0.3% 1
DK/NA 19.3% 61
Very satisfied 21.9% 69 69.6%
Somewhat satisfied 47.8% 151
Somewhat dissatisfied 11.4% 36
Very dissatisfied 5.0% 16
DK/NA 13.9% 44
Very satisfied 18.2% 58 56.1%
Somewhat satisfied 37.9% 120
Somewhat dissatisfied 15.6% 50
Very dissatisfied 5.1% 16
DK/NA 23.2% 74
Very satisfied 17.2% 54 57.9%
Somewhat satisfied 40.8% 129
Somewhat dissatisfied 15.8% 50
Very dissatisfied 6.3% 20
DK/NA 20.0% 63
7o. Homeowner building permit processing
7p. Limiting construction and renovation timeframes
Total
7l. Crime prevention programs, such as Neighborhood Watch 7m. Community-serving facilities maintained by the City 7n. Neighborhood code enforcement to ensure residential properties are adequately maintained
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SATISFACTION WITH CITY SERVICES, PROGRAMS & FACILITIES BY INTENSITY SCORE Column N % Count Mean
7h. 9-1-1 services 1.38
7g. Outdoor recreation amenities, including parks, playgrounds, fields, and open spaces

1.20 7b. Garbage, yard waste and recycling services 1.17 7f. Preschool programs and activities for families with young children 1.12 7c. Recreation and sports programs for school-age youth and teens 1.08 7m. Community-serving facilities maintained by the City 0.97 7k. Disaster preparedness programs and services 0.96
7i. Neighborhood police patrols 0.87
7d. Adult and senior recreation, enrichment, and sports programs 0.87 7n. Neighborhood code enforcement to ensure residential properties are adequately maintained 0.81
7l. Crime prevention programs, such as Neighborhood Watch 0.81 7j. Traffic enforcement 0.69
7o. Homeowner building permit processing 0.63
7p. Limiting construction and renovation timeframes 0.58 7e. Job repairing deteriorating storm drains to prevent system failure, flooding, water pollution and sinkholes 0.53
7a. Job fixing potholes and maintaining local streets and roads 0.52 Total
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IMPORTANCE - SATISFACTION MATRIX
Importance Satisfaction
6a. Fixing potholes and maintaining local streets and roads 2.31 0.52 6b. Garbage, yard waste and recycling services 2.20 1.17 6c. Recreation and sports programs for school-age youth and teens 1.94 1.08 6d. Adult and senior recreation, enrichment, and sports programs 1.49 0.87 6e. Repairing deteriorating storm drains to prevent system failure, flooding, water pollution and sinkholes 2.32 0.53
6f. Preschool programs and activities for families with young children 1.89 1.12 6g. Outdoor recreation amenities, including parks, playgrounds, fields, and open spaces

2.03 1.20
6h. 9-1-1 services 2.56 1.38
6i. Neighborhood police patrols 2.37 0.87
6j. Traffic enforcement 1.88 0.69
6k. Disaster preparedness programs and services 2.05 0.96 6l. Are crime prevention programs, such as Neighborhood Watch 2.16 0.81 6m. Community-serving facilities maintained by the City 1.84 0.97 6n. Neighborhood code enforcement to ensure residential properties are adequately maintained 1.91 0.81
6o. Homeowner building permit processing 1.80 0.63
6p. Limiting construction and renovation timeframes 1.61 0.58 _______________________________________
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SENSE OF COMMUNITY
Column N % Count Mean
Very strong 20.3% 64
Somewhat strong 52.6% 167
Somewhat weak 17.5% 56
Very weak 5.4% 17
None - No sense of community at all 2.4% 8
DK/NA 1.8% 6
Difficult to connect with others 25.6% 20
Choose to not associate with
community 17.2% 14
Lack of Community events/activities 14.2% 11
Too gated/walled off from one another 8.4% 7
Lacking community 7.2% 6
No community library/park/location 7.0% 6
Cultural differences 3.4% 3
Likes neighbors/ Good neighbors 2.4% 2
Cannot afford community events 2.2% 2
No community 2.1% 2
Too busy 1.9% 1
Changing neighborhood 1.1% 1
Other Mention 0.0% 0
None/Nothing 0.0% 0
DK/NA/Unsure 19.3% 15
Increased 13.4% 42
Stayed the same 60.6% 192
Decreased 21.3% 67
DK/NA 4.7% 15

9. Why is that?

10. Has the sense of community that you feel living in the Town of Hillsborough increased, stayed the same or decreased in the last 5 years?

8. Thinking about the sense of community that you feel living in the Town of Hillsborough. Would you say that you feel a strong, weak, or no sense of community at all?
Total
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TOWN HALL
Column N % Count Mean
Strongly support 28.1% 89
Somewhat support 45.3% 144
Somewhat oppose 8.2% 26
Strongly oppose 8.8% 28
DK/NA 9.6% 30
Total Support 73.4%
Total Oppose 17.0%
Outdoor community amenities 43.6% 138
City business located in one building 42.2% 134
Police department 28.7% 91
Would not use it 19.5% 62
Other 7.6% 24
Not sure / DK/NA 10.0% 32

12. If a new Town Center was built, what would you or members of your household be interested in using it for?

11. Would you support or oppose modernization of the Hillsborough Town Center, including a modernized town hall with all departments in one location, a modernized police department, and outdoor community amenities?
Total
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INFORMATION SOURCES
Column N % Count Mean
Email alerts 31.8% 101
Facebook 1.9% 6
Instagram 2.7% 9
Nextdoor 1.8% 6
Postal mail, including flyers and
newsletters 10.9% 34
Radio 0.6% 2
San Francisco Chronicle 0.5% 2
San Mateo Daily Journal 0.7% 2
Television 15.2% 48
Text alerts 8.7% 28
Town Quarterly Newsletter 5.9% 19
Town Weekly Bulletin 3.1% 10
X / Twitter 0.9% 3
BlueSky 0.4% 1
Website (other) 0.3% 1
Website (Hillsborough's official site) 7.7% 24
Word of mouth, friends or family 4.9% 15
Other (Please specify: __________) 0.5% 1
DK/NA 1.6% 5
Yes 32.0% 101
No 65.9% 209
DK/NA 2.1% 7
Very satisfied 46.8% 47 75.9%
Somewhat satisfied 29.2% 30
Somewhat dissatisfied 13.8% 14
Very dissatisfied 9.5% 10
DK/NA 0.8% 1
Very satisfied 60.0% 61 83.5%
Somewhat satisfied 23.6% 24
Somewhat dissatisfied 8.9% 9
Very dissatisfied 5.7% 6
DK/NA 1.8% 2
Very satisfied 50.5% 51 82.0%
Somewhat satisfied 31.5% 32
Somewhat dissatisfied 5.5% 6
Very dissatisfied 12.5% 13
DK/NA 0.0% 0
15b. The customer service and courtesy you received? 1.25 15c. Timeliness of the response? 1.02
15a. Getting your problem resolved or question answered? 0.91

13. What is your preferred source of information about Town news, activities, events, and issues?

14. In the last 12 months, did you contact a Town of Hillsborough department for any reason other than an emergency?
15a. Getting your problem resolved or question answered? 15b. The customer service and courtesy you received?
15c. Timeliness of the response?

15. Overall, are you satisfied or dissatisfied with your contact with the Town of Hillsborough on…

15. Overall, are you satisfied or dissatisfied with your contact with the Town of Hillsborough -- Ranked by Intensity Total
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DEMOGRAPHICS
Column N % Count Mean
1 year or less 2.0% 6
2 to 5 years 11.2% 36
6 to 10 years 15.7% 50
11 to 15 years 21.9% 69
16 to 20 years 13.0% 41
21 or more years 35.0% 111
DK/NA 1.1% 3
Male 49.3% 156
Female 50.7% 161
Unknown 0.0% 0
18-29 18.0% 57
30-39 8.7% 28
40-49 14.7% 47
50-64 27.9% 89
65+ 30.6% 97
Not coded 0.0% 0
East and South Asian 29.7% 94
European 45.0% 143
Hispanic and Portuguese 4.1% 13
Likely African-American 0.2% 1
Other 7.3% 23
Unknown 13.7% 43
Inferred Married 28.1% 89
Inferred Single 0.0% 0
Married 38.2% 121
Single 9.5% 30
Unknown 24.2% 77
Did not complete high school likely 0.5% 2
Completed high school likely 6.4% 20
Attended but did not complete college
likely 1.1% 4
Completed college likely 32.2% 102
Attended vocationa/technical school
likely 0.4% 1
Completed graduate school likely 24.4% 77
Unknown 34.9% 111
Homeowner 74.1% 235
Probable Home Owner 0.0% 0
Renter 11.0% 35
Unknown 14.9% 47
Yes 40.3% 128
No 49.5% 157
Unknown 10.2% 32
Yes 1.0% 3
No 99.0% 314
$1,000-$14,999 0.0% 0
$15,000-$24,999 0.0% 0
$25,000-$34,999 0.0% 0
$35,000-$49,999 0.0% 0
$50,000-$74,999 0.2% 1
$75,000-$99,999 1.0% 3
$100,000-$124,999 0.0% 0
$125,000-$149,999 3.6% 12
$150,000-$174,999 6.4% 20
$175,000-$199,999 1.9% 6
$200,000-$249,999 8.0% 25
$250,000 and up 78.9% 250
Unknown 0.0% 0
H. Presence of Children
I. Veteran
J. Estimated Income Range
C. Age
D. Broad Ethnic Groupings
E. Marital Status
F. Education
G. Homeownership Status
A. How long have you lived in Hillsborough?
B. Gender
Total
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Town of Hillsborough - 2025 Community Priorities Survey Column N % Count Mean
$1000 - $999,999 0.0% 0
$1,000,000 Plus 99.0% 314
Unknown 1.0% 3
7 0.6% 2
8 18.3% 58
9 79.7% 253
Unknown 1.5% 5
American Independent 4.4% 14
Democratic 41.8% 133
Green 0.0% 0
Libertarian 0.7% 2
Natural Law 0.0% 0
Non-Partisan 28.1% 89
Other 0.4% 1
Peace and Freedom 0.0% 0
Reform 0.0% 0
Republican 24.5% 78
Unknown 0.0% 0
No data 0.0% 0
Dem 24.3% 77
Dem&Ind 22.5% 71
Dem&Rep 7.6% 24
Dem&Rep&Ind 6.3% 20
Ind 14.5% 46
Rep 11.8% 38
Rep&Ind 13.0% 41
No data 0.0% 0
Mixed Gender Household 87.3% 277
Female Only Household 6.3% 20
Male Only Household 5.4% 17
Cannot Determine 1.0% 3
No data 0.0% 0
2025 2.5% 8
2021-2024 67.7% 215
2017-2020 18.0% 57
2013-2016 2.3% 7
2009-2012 1.7% 6
2005-2008 0.5% 2
2001-2004 1.6% 5
1997-2000 1.1% 3
1993-1996 0.7% 2
1981-1992 1.9% 6
1980 or before 1.9% 6
Not coded 0.0% 0
0 5.4% 17
1 9.8% 31
2 11.7% 37
3 7.7% 24
4 8.8% 28
5 9.9% 31
6 10.9% 35
7 11.2% 36
8 24.6% 78
N. Individual Party
O. Household Party Type
P. Household Gender Composition
Q. Registration Date
R. Voting Frequency
K. Home Estimated Current Value Range
M. Social Ranking Index
Total
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Town of Hillsborough - 2025 Community Priorities Survey Column N % Count Mean
1 14.1% 45
2 38.7% 123
3 29.0% 92
4 12.9% 41
5 5.0% 16
6 0.4% 1
No data 0.0% 0
A 27.2% 86
B 30.2% 96
C 42.6% 135
T. Household Voter Count
U. Area
Total
S. Voting History see detailed crosstabulations
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
1 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: APPROVE CITY COUNCIL MEETING MINUTES OF MAY 12, 2025 -23-

UNAPPROVED MINUTES
MONDAY, MAY 12, 2025
3:00 PM STUDY SESSION
4:30 PM CLOSED SESSION
6:00 PM CITY COUNCIL MEETING
Hillsborough Town Hall
Meetings of the City Council are held in-person at Town Hall. As a courtesy, and in compliance with applicable state law, staff and members of the public participated in the meeting in person at Town Hall or virtually via Zoom Video Conference.

This meeting included teleconference participation by Councilmember Laurie Davies Adams from Chez LaTour – Premier etage, 33 Bd. de LaTour Maubourg, Paris, 75007 France. The agenda was posted at Councilmember Laurie Davies Adams’s teleconference location.

STUDY SESSION

CALL TO ORDER
Mayor Cole called the meeting to order at 3:02 p.m.

ROLL CALL

Present: Adams (by teleconference), Chuang, Krolik, Ragsdale, Cole A. STUDY SESSION: FY 2025-26 PROPOSED BUDGET AND SCHEDULE OF FEES AND

CHARGES
Finance Director Jan Cooke and Assistant Finance Director Rich Santiago provided the staff report. Public Works Director Paul Willis, City Manager Doug Davis, Deputy Director of Public Works Natalie Gribben and Fire Chief Dave Pucci provided additional information.

Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.

Assistant Finance Director Rich Santiago presented the proposed FY 2025-26 fees and charges and reported regarding the Task/Project Description for “Police or Fire Additional Resources fees” for Fundraising Events for Minor Events or Major Events, the Task/Project Description would be re-worded and fees would be updated to reflect direct charges for actual staff time. Building & Planning Director Tim Anderson, City Manager Doug Davis, City Attorney -24-
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Christopher Diaz and City Clerk Lisa Natusch provided additional information.

Mayor Cole opened public comment on the proposed schedule of fees and charges. There were no speakers. Mayor Cole closed public comment.

Following discussion, City Manager Davis stated that business license enforcement, auditing of gross receipts for businesses, the appeal of ADRB decision fee, appeal of administrative determination fee and incentivizing electrification through permit fees would be brought back for future City Council discussion.

ADJOURN STUDY SESSION
Mayor Cole adjourned the Study Session at 4:43 p.m.

CLOSED SESSION

CALL TO ORDER
Mayor Cole called the meeting to order at 4:43 p.m.

ROLL CALL

Present: Adams (by teleconference), Chuang, Krolik, Ragsdale, Cole

PUBLIC COMMENT ON CLOSED SESSION ITEM(S)
There were no speakers.

ANNOUNCEMENT OF CONFLICT OF INTEREST ON CLOSED SESSION ITEM(S) There were no announcements of conflict of interest.

CLOSED SESSION ITEMS
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Town of Hillsborough v. All Persons Interested in the Matter of the Proceedings for Resolution No. 22-83 Adopting Maximum Rates for Water Service Charges San Mateo Superior Court Case No. 23CIV01028
B. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Unrepresented employee: City Manager

ADJOURN CLOSED SESSION
The Closed Session adjourned at 5:58 p.m.
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REGULAR CITY COUNCIL MEETING
I. CALL TO ORDER
Mayor Cole called the meeting to order at 6:04 p.m.

II. ROLL CALL

Present: Adams (by teleconference), Chuang, Krolik, Ragsdale, Cole III. PLEDGE OF ALLEGIANCE
Mayor Cole led the Pledge of Allegiance.

IV. REPORT FROM CLOSED SESSION
City Attorney Christopher Diaz reported that the City Council met in Closed Session to discuss two items and no action was taken.

V. RECOGNITION
• RECOGNITION OF FIREWISE BOARD CHAIR DR. DAVID WEINBERG Mayor Cole provided comments in recognition of Dr. Weinberg’s contributions to the community and read a Resolution of Appreciation and presented it to Dr. Weinberg.

Councilmembers provided comments. Dr. Weinberg provided brief comments. • SANTA CLARA COUNTY 2024 SYNOPSYS CHAMPIONSHIP SCIENCE FAIR STEM WINNER
Vice Mayor Ragsdale provided comments. Veena Jain, Board Member, Santa Clara Valley Science & Engineering Fair Association, provided comments regarding the fair and introduced winner Trish Saxena. Miss Saxena provided information regarding her project. Vice Mayor Ragsdale presented a Certificate of Recognition.

VI. PROCLAMATIONS
• MENTAL HEALTH AWARENESS MONTH
Mayor Cole provided comments regarding the Behavioral Health Program at the Free Clinics of Samaritan House, San Mateo. Mayor Cole read the proclamation in recognition of Mental Health Awareness Month and presented it to Jose Perez, LMFT, Associate Director of Behavioral Health Care, Samaritan House, and Dr. Baldeep Singh, MD, Medical Director of Health Care Services, Samaritan House. • ASIAN AMERICAN, NATIVE HAWAIIAN AND PACIFIC ISLANDER HERITAGE MONTH -26-
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Vice Mayor Ragsdale read the proclamation in recognition of Asian American, Native Hawaiian and Pacific Islander Heritage Month and presented it to Brooke He, recent graduate of the Mandarin Chinese Community Emergency Response Team (CERT) Course. Councilmember Chuang provided comments.
• BUILDING SAFETY AWARENESS MONTH
Councilmember/Building and Planning Commissioner Krolik read the proclamation in recognition of Building Safety Awareness Month, presented it to Building Official Ray Yñiguez, and provided comments. Building Official Yñiguez provided brief comments. • NATIONAL POLICE WEEK, MAY 11-17, 2025
Councilmember/Police Commissioner Chuang read the proclamation in recognition of National Police Week and presented it to Chief of Police Nelson Corteway. Chief Corteway provided brief comments. Councilmember Krolik provided comments. • NATIONAL PUBLIC WORKS WEEK, MAY 18-24, 2025
Councilmember/Public Works Commissioner Adams read the proclamation in recognition of National Public Works Week. Mayor Cole presented the proclamation to Public Works Director Paul Willis and Deputy Public Works Director Natalie Gribben. Director Willis provided brief comments.

VII. PRESENTATION
• HILLSBOROUGH YOUTH COMMISSION UPDATE
Hillsborough Youth Commission Chair Rohan Dalal provided an overview of the Commission and introductory comments. The Environmental Awareness Subcommittee, Age-Friendly Subcommittee, Communications Subcommittee, and Health and Wellness Subcommittee provided updates on their accomplishments during the year and information about upcoming events. Councilmembers provided comments.

VIII. TOWN UPDATE
City Manager Doug Davis provided an update on events and activities in the town.

IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
There were no speakers.

X. ANNOUNCEMENT OF CONFLICT OF INTEREST
There were no announcements of conflict of interest
XI. CONSENT CALENDAR
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Councilmember Chuang requested to provide comments on Item 8.

Councilmember Adams stated that she had a question on Item 5.

Mayor Cole removed Items 6 and 7 from the Consent Calendar.

There were no requests from the public to remove an item from the Consent Calendar.

On motion by Councilmember Krolik, seconded by Councilmember Chuang and unanimous on roll call vote, Consent Calendar Items 1, 2, 3, and 4, were approved.

1. APPROVE CITY COUNCIL MEETING MINUTES OF APRIL 14, 2025 AND APRIL 28, 2025
The City Council meeting minutes of April 14, 2025 and April 28, 2025 were approved.

2. MONTHLY CLAIMS: APRIL 1 THROUGH APRIL 30, 2025
The monthly claims for April 2025 were approved as submitted.

3. RESOLUTION SETTING THE AMOUNT OF THE SPECIAL TAX FOR POLICE

PROTECTION AND FIRE PROTECTION AND PREVENTION FOR FISCAL YEAR 2025-26
The resolution setting the amount of Public Safety Tax for FY 2025-26 at $570.00 for each improved parcel and $218.00 for each unimproved parcel was adopted.

4. RESOLUTION AUTHORIZING SEWER SERVICE CHARGES EFFECTIVE JULY 1, 2025 The resolution authorizing sewer service charges for FY 2025-26 effective July 1, 2025 was adopted.

5. RECEIVE LEGISLATIVE UPDATE
Councilmember Adams inquired if the copies of advocacy letters could be provided to the City Council as they are signed and submitted. City Clerk Natusch stated she would implement that process moving forward and continue to include the letter as an attachment to the monthly agenda item.

City Attorney Diaz responded to City Council questions.

On motion by Councilmember Krolik, seconded by Councilmember Chuang and unanimous on roll call vote, the April 2025 Legislative Update was received.

6. FORM A STANDING SUBCOMMITTEE OF THE CITY COUNCIL FOR THE TOBIN

CLARK SITE AND APPOINT TWO COUNCILMEMBERS TO THE SUBCOMMITTEE -28-
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Items 6 and 7 were considered together.

Mayor Cole provided comments.

On motion by Councilmember Krolik, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, a standing subcommittee of the City Council for the Tobin Clark Site was formed, and Mayor Cole and Councilmember Adams were appointed.

7. FORM A STANDING SUBCOMMITTEE OF THE CITY COUNCIL FOR THE TOWN

HALL COMPLEX PROJECT AND APPOINT TWO COUNCILMEMBERS TO THE

SUBCOMMITTEE
Items 6 and 7 were considered together.

Mayor Cole provided comments.

On motion by Councilmember Krolik, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, a standing subcommittee of the City Council for the Town Hall Complex Project was formed, and Vice Mayor Ragsdale and Councilmember Krolik were appointed.

8. RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A BUILDING DEPARTMENT MUTUAL AID AGREEMENT WITH THE COUNTY OF

SAN MATEO AND CITIES IN SAN MATEO COUNTY
Councilmember Chuang provided comments.

On motion by Councilmember Krolik, seconded by Councilmember Chuang and unanimous on roll call vote, the resolution approving and authorizing the City Manager to execute a Building Department Mutual Aid Agreement with the County of San Mateo and the Cities within San Mateo County was adopted.

XII. PUBLIC HEARING

9. INTRODUCTION OF AN ORDINANCE ADOPTING LOCAL RESPONSIBILITY AREA (LRA) FIRE HAZARD SEVERITY ZONES AS DESIGNATED BY THE STATE FIRE MARSHAL, UNDER ASSEMBLY BILL 211 AND CEQA GUIDELINES 15378 AND 15061(B)(3)
Deputy Fire Chief Jonathan Cox provided the staff report.

Mayor Cole opened the public hearing at 8 p.m.

Dr. David Weinberg provided comments regarding herd immunity to keep the community safe.

Mayor Cole closed the public hearing at 8 p.m.
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On motion by Councilmember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, the ordinance entitled, "An Ordinance of the City Council of the Town of Hillsborough Approving and Adopting Local Responsibility Area (LRA) Fire Hazard Severity Zones as Designated by the State Fire Marshal under Assembly Bill 211 and CEQA Guidelines 15378 and 15061(B)(3)" was introduced with further reading waived.

10. RESOLUTION SETTING AND CONFIRMING THE FEES AND CHARGES FOR FISCAL YEAR 2025-26 AND RESOLUTION AUTHORIZING WATER AND SEWER CONNECTION FEES FOR FY 2025-26 EFFECTIVE JULY 1, 2025
Assistant Finance Director Rich Santiago provided the staff report. Assistant Finance Director Santiago stated that as discussed at the Study Session earlier in the day, business license enforcement, auditing of gross receipts for businesses, the appeal of ADRB decision fee, appeal of administrative determination fee and incentivizing electrification through permit fees would be brought back for future discussion. Director of Building and Planning Tim Anderson and City Attorney Christopher Diaz provided additional information.

Mayor Cole opened the public hearing at 8:07 p.m. There were no speakers. Mayor Cole closed the public hearing at 8:07 p.m.

On motion by Councilmember Chuang, seconded by Councilmember Adams and unanimous on roll call vote, the resolution setting and confirming the fees and charges for FY 2025-26 and the resolution authorizing water and sewer connection fees for FY 2025-26 effective July 1, 2025 were adopted.

11. RECEIVE A REPORT ON TOWN STAFF VACANCIES, RECRUITMENT AND RETENTION EFFORTS IN COMPLIANCE WITH ASSEMBLY BILL 2561 AND GOVERNMENT CODE SECTION 3502.3
Administrative Services Manager William Li provided the presentation and reported a correction to the staff report that there are five vacancies in the Police Officers Association and two vacancies in the Unrepresented group as of April 30, 2025.

Administrative Services Manager Li stated that the five vacancies in the Police Officers Association are the Community Services Officer, Records Clerk II, Code Enforcement Officer and two sworn officer positions; in Public Works Clerical – Teamsters Union Local 856, the two vacancies are maintenance worker positions; and in the Unrepresented group, the two vacancies are the Assistant Planner position and the sworn position of Captain.

Mayor Cole opened the public hearing at 8:26 p.m. There were no speakers. Mayor Cole closed the public hearing at 8:26 p.m.

The City Council received the report.

XIII. NEW BUSINESS
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12. RESOLUTION APPROVING AMENDMENT NO. 2 TO THE EMPLOYMENT

AGREEMENT FOR CITY MANAGER DOUG DAVIS RELATING TO A

COMPENSATION ADJUSTMENT
City Attorney Christopher Diaz provided the staff report and stated the Amendment to the Employment Agreement reflects a compensation adjustment to the City Manager’s salary from $319,358.00 to $347,302.00.

Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.

On motion by Councilmember Chuang, seconded by Councilmember Krolik and unanimous on roll call vote, the resolution approving Amendment No. 2 to the Employment Agreement for City Manager Doug Davis was adopted.

13. RESOLUTION ADOPTING THE 2025 SALARY SCHEDULE FOR THE TOWN OF

HILLSBOROUGH
Administrative Services Manager William Li provided the staff report.

Mayor Cole opened public comment. There were no speakers. Mayor Cole closed public comment.

On motion by Councilmember Chuang, seconded by Vice Mayor Ragsdale and unanimous on roll call vote, resolution adopting the 2025 Salary Schedule for the Town of Hillsborough was adopted.

XIV. CITY COUNCIL ITEMS
Councilmember Adams presented photos and videos from her attendance at a meeting of the RethinkWaste Outreach and Communication Committee, a meeting of the RethinkWaste Board of Directors, the Hillsborough Neighborhood Network Strategic Planning Session, the Mandarin Chinese Community Emergency Response Team (CERT) Course, and the Townwide Drill, and expressed appreciation to Councilmember Chuang and Mike Chuang for their work in the community.

Councilmember Chuang provided comments regarding the Mandarin Chinese CERT Training program and the Townwide Drill and expressed appreciation to the Hillsborough Police Department and the Central County Fire Department. Councilmember Chuang expressed appreciation to Chief Corteway for the SMC Alert test and new Nixle notification system and reported her attendance at the Hillsborough Neighborhood Network Strategic Planning Session.

Councilmember Krolik reported her attendance at meetings of the SFO Airport/Community Roundtable Ground Based Noise Subcommittee, Financial Advisory Committee and Town Hall Complex Subcommittee and the Townwide Drill. Councilmember Krolik provided comments regarding AB 569 and announced the upcoming Memorial Day Parade which will include -31-
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Hillsborough Recreation Director Tony Giacomazzi as the Grand Marshal and the Burlingame High School Robotics Team who won the Robotics World Championship. Councilmember Krolik announced the upcoming Pride Month Event.

Vice Mayor Ragsdale reported her attendance at the Townwide Drill, the Celebrate May! event, the Central County Fire Department Emergency Preparedness information session, the Bicycle and Pedestrian Master Plan Workshop, and the Council of Cities meeting in Brisbane.

Vice Mayor Ragsdale reported that she is now on the Peninsula Clean Energy Executive Committee and will be attending a day-long tour of the California Independent System Operator (CAISO). Vice Mayor Ragsdale reported her attendance at the Hillsborough Schools Foundation Fun Run, the Crocker Special Olympics, Java with Josh, and a meeting of Hillsborough Recreation in which the availability for non-Hillsborough residents to attend Hillsborough schools was discussed. Vice Mayor Ragsdale reported her attendance at the CalCities City Leaders Summit.

Mayor Cole reported her attendance at the annual meeting of Housing Endowment and Regional Trust (HEART) of San Mateo County and provided information regarding the agency.

Mayor Cole reported her attendance at a meeting of the C/CAG Board in which Safe Routes to School program funding and resources were discussed and announced the upcoming Firewise chipping program.

XV. ADJOURNMENT
Mayor Cole adjourned the meeting at 8:53 p.m.
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TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
2 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: MONTHLY CLAIMS: MAY 1 THROUGH MAY 31, 2025 SUMMARY: The monthly claims for the month of May 2025 in the amount of $6,110,811.08 are submitted for approval.

FISCAL IMPACT: Claims have been expended pursuant to the approved budget.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: Monthly Claims Listing
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Approve the monthly claims for May 2025 as submitted. -33-

TOWN OF HILLSBOROUGH

REPORT OF GOODS & SERVICES PURCHASED
DURING THE MONTH OF MAY 2025
PREPARED BY:

Alan Singh
Docusign Envelope ID: 8E18760D-C765-466D-8C9C-CDEEBA5BB25D -34-
GOODS & SERVICES PURCHASED $3,356,405.80
NET SALARIES & TAXES PAID 1,147,893.58
HEALTH BENEFIT PREMIUMS 201,500.13
CCFD FUNDING 804,376.33
SAN FRANCISCO WATER PAYMENTS 600,635.24
TOTAL COST OF GOODS & SERVICES TO BE APPROVED $6,110,811.08

FINANCE DIRECTOR DATE

CITY MANAGER DATE
DURING THE MONTH OF MAY 2025

SUMMARY OF PURCHASES

TOWN OF HILLSBOROUGH
Docusign Envelope ID: 8E18760D-C765-466D-8C9C-CDEEBA5BB25D 6/2/2025
6/2/2025
-35-

COMPARATIVE SUMMARY
For the Month of May 2025
May-25 May-24 May-23
Goods & Services Purchased:

Operations 2,458,838.63 2,273,685.47 1,233,399.24
Capital 897,567.17 629,871.34 796,635.72
Net Salaries & Taxes Paid 1,147,893.58 1,034,453.35 907,467.13 Health Benefit Premiums 201,500.13 187,785.69 169,463.52 Bond Payments 0.00 0.00 1,777,989.48
CCFD Funding 804,376.33 703,368.00 654,879.00
San Francisco Water Payments 600,635.24 419,889.13 356,916.00 Total $6,110,811.08 $5,249,052.98 $5,896,750.09
NOTES:

Operations -
payments made in 2025 to PG&E, Cities Group Insurance and various IT annual subscription renewals.

Capital -
Net Salaries & May 2025 payroll is consistent with the prior year, and the increase is primarily attributable Taxes Paid - to timing of filling open positions.

Debt Service
outstanding Certificates of Participation and to terminate the related interest rate swaps.

Interest on the new bonds is now paid twice a year, and principal one time per year.

CCFD -
Water -
to the SFPUC rate increase and higher units purchased.

FY 24/25 spending is consistent with FY 23/24 spending except for timing of reoccurring Capital project spending in May 2025 is primarily for Town Hall Facilities Project, Sewer Lift Station Repairs, Darrell Tank Repair Project, and the Street Resurfacing Project.

In June 2023, the Revenue Refunding Bond Series 2023 was issued to refinance the Town's FY 24/25 contribution is based on budget/contract.

There was an SFPUC wholesale water rate increase on July 1, 2024 to $5.67 (from $5.21, a 8.8 % increase). The increase in FY 24/25 as compared to FY 23/24 is attributed Docusign Envelope ID: 8E18760D-C765-466D-8C9C-CDEEBA5BB25D -36-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING MAY 2025
CK # VENDOR DESCRIPTION AMOUNT
17168 TERRY A TENZING 2025 PARADE PETTING ZOO 2,950.00
17169 ADP, LLC APR '25 MASTERTAX SOFTWARE SUPPORT FN 86.29 17170 AIXTEK SOFTWARE - MICROSOFT LICENSE MAR '25/WIFI PRJ IT 12,199.25 17171 AKEL ENGINEERING GROUP, INC. FEB '25 HIGHLINE PRJ TURNOUT ANALYSIS PW 2,516.75 17172 ALL FENCE COMPANY, INC. INSTALL - FENCE HEIGHT INCREASE PD PW 96,150.00 17173 ALL GUARD ALARM SYSTEMS, INC INSTALL - ALARM 50% DEPOSIT TH/FN/CORP YARD PW 5,038.50 17174 ALTA PLANNING DESIGN, INC BICYCLE/PEDESTRIAN MASTER PLAN - PHASE 1 PW 2,571.52 17175 AMAZON WEB SERVICES, INC MAR '25 - BACKUP STORAGE IT 15,642.85 17176 AT&T 2/24/25-3/23/25 PD 554.03
17177 AT&T 2/17/25-3/16/25 PD 62.71
17178 AT&T 2/20/25-3/19/25 PD 65.68
17179 AT&T 2/20/25-3/19/25 155.55
17180 AT&T 2/20/25-3/19/25 736.82
17181 AT&T 2/19/25-3/18/25 271.81
17182 AT&T 2/19/25-3/18/25 155.55
17183 AT&T 3/19/25-4/18/25 271.81
17184 AT&T 3/19/25-4/18/25 155.55
17185 AT&T 3/20/25-4/19/25 155.55
17186 AT&T 3/20/25-4/19/25 728.02
17187 AT&T 3/10/25-4/9/25 1,761.38
17188 AT&T 4/7/25 PD 538.67
17189 AUTO PRIDE CAR WASH, INC MAR '25 CAR WASHES PD 119.97 17190 AXON ENTERPRISE, INC SOFTWARE - COMMUNITY REQUEST PD 3,197.26 17191 BAY AREA AIR QUALITY MGMT. DIS ANNUAL PERMIT RENEWAL GASOLINE TANK PD 444.00 17192 BAY PRO MAY '25 LANDSCAPE MAINT VARIOUS SITES HBF 3,476.00 17193 BOSCO OIL COMPANY GAS PD 5,026.82
17194 BURNETT LANDSCAPE DEVELOPMENT INC MAINT - MAR '25 TOWN LANDSCAPE VARIOUS SITES PW 9,022.00 17195 CALIFORNIA ELECTRIC CO. INSTALL - MONITORS CM OFFICE IT/TRACK LIGHTS PD 2,768.72 17196 CHARGELINK LLC MAINT - MAY '25 EV STATIONS PW 1,300.00 17197 JOHNATHAN CIAMPA CONSULT - FEB '25 PLANNER SERVICES BP 2,193.75 17198 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW 335.08 17199 CINTAS CORPORATION NO 3 SUPPLIES - FIRST AID TOWN HALL/ANNEX PW 60.34 17200 CITY OF BURLINGAME APR '25 LIBRARY SERVICES CM 63,722.00 17201 CITY OF SAN MATEO MAY '25 LIBRARY SERVICES CM 25,198.06 17202 COUNTY OF ALAMEDA TRAIN - BASIC MOTORCYCLE COURSE PD 3,294.00 17203 COMCAST APR '25 PW 434.13
17204 COMCAST MAR '25 CALNET NONCGEN LINE IT 4,888.22
17205 CSG CONSULTANTS, INC. CIP ADM SEWER 2/1/25-2/28/25 & VARIOUS PRJ PW 109,711.00 17206 CUSTOM TOPS INC INSTALL - EMERGENCY LIGHTS #302/314 2,602.26 17207 FEHR & PEERS CONSULT - EIR TRAFFIC ASSESSMENT BP 1,071.00 17208 FLOWATER EQUIP - MAR '25/APR '25 WATER STATION CM/PW/BP 623.44 17209 FREDCO MARKETING PRINT/MAIL - BICYCLE & PEDESTRIAN MASTER PLAN PW 3,370.09 17210 GATEWAY PACIFIC CONTRACTORS, INC DARRELL WATER TANK REPLACE PRJ PW 225,145.01 17211 GODBE CORPORATION HILLSBOROUGH COMMUNITY SURVEY CM 31,950.00 17212 HACH COMPANY WATER QUALITY SUPPLIES PW 1,826.94
17213 HALEY & ALDRICH, INC INSPECT - RETAINING WALL RALSTON PW 582.50 17214 HYDRANTGUARD LLC PARTS - CHECK VALVES PW 15,605.98 17215 INFOSEND, INC. JAN '25/FEB '25/MAR '25 UTILITY BILLING FN 4,330.32 17216 INTRADO LIFE & SAFETY SOLUTIONS CORPORATION SOFTWARE - DISPATCH SUPPORT 2/20/25-5/19/25 PD 3,845.25 17217 JACOB GREEN & ASSOCIATES, INC JAN '25/FEB '25 HNN STRATEGIC PLANNING CM 6,848.00 17218 JUDY ANN PARDINI FEE - LIVE SCAN FINGERPRINT STAFF PD/HR 70.00 17219 LEADSONLINE PARENT, LLC CELLHAWK INVESTIGATION SERVICE 5/1/25-4/30/26 PD 4,769.00 17220 MASTERPIECE GARDENERS, INC MAINT - APR '25 HBF LANDSCAPE VARIOUS SITES 650.00 17221 METROPOLITAN PLANNING GROUP INC CONSULT - MAR '25 PLANNER SERVICES BP 13,282.50 17222 MINUTEMAN PRESS-SAN MATEO PRINT - PROPERTY LABELS PD 500.41 17223 MUNICIPAL RESOURCE GROUP LLC MAR '25 HR SERVICES CM 1,625.00 17224 JOHN D & JOANNE COULING REFUND - EIR DEPOSIT BALANCE BP 2,929.50 17225 NEW PLACE LLC REFUND - EIR DEPOSIT BALANCE BP 1,191.25 17226 NISHA AHLUWALIA & AMIT VYAS REFUND - EIR DEPOSIT BALANCE BP 3,628.74 17227 STRATA LANDSCAPE ARCHITECTS, INC REFUND - PERMIT FEE VOID BP 241.00 17228 THE DESIGN & DEVELOPMENT GROUP REFUND - EIR DEPOSIT BALANCE BP 3,000.00 17229 NATHAN YOUNG REIMB -TRAVEL EXP POST FTO CLASS PD 353.30 17230 ALICE HO REBATE - ELECTRIC LEAF BLOWER PW 100.00
17231 ANNETTE ACHERMANN REBATE - ELECTRIC LEAF BLOWER PW 100.00 17232 DALE HAHN REBATE - ELECTRIC LEAF BLOWER PW 100.00 Docusign Envelope ID: 8E18760D-C765-466D-8C9C-CDEEBA5BB25D -37-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING MAY 2025
17233 DANNY LIN REBATE - ELECTRIC LEAF BLOWER PW 100.00 17234 GIL CHIN REBATE - ELECTRIC LEAF BLOWER PW 100.00
17235 GINETTO ADDIEGO REBATE - ELECTRIC LEAF BLOWER PW 100.00 17236 GREGORY KONG REBATE - ELECTRIC LEAF BLOWER PW 100.00 17237 JOSEPH CUTRETA REBATE - ELECTRIC LEAF BLOWER PW 91.98 17238 MISSION ELECTRIC COMPANY REFUND - BUSINESS LICENSE OVERPAY FN 2,500.00 17239 NETO'S LANDSCAPE MAINTENANCE REBATE - ELECTRIC LEAF BLOWER PW 500.00 17240 PATRICK MCMILLIAN REBATE - ELECTRIC LEAF BLOWER PW 100.00 17241 PENINSULA TREE CARE REBATE - ELECTRIC LEAF BLOWER PW 500.00 17242 SUZANNE BOUTIN REBATE - ELECTRIC LEAF BLOWER PW 100.00 17243 ANDREW WIGGINS REFUND - WATER ACCOUNT BALANCE FN 170.91 17244 JOSHUA FISCHER REFUND - WATER ACCOUNT BALANCE FN 367.15 17245 MIKE & KATHY CONTE REFUND - WATER ACCOUNT BALANCE FN 344.65 17246 SIWEI SHEN REFUND - WATER ACCOUNT BALANCE FN 404.65 17247 ORIGIN PC LLC EQUIP - COMPUTER PD 6,436.72
17248 PENINSULA TRUCK REPAIR INC MAINT - FORD F-250 TRUCK #301 PW 1,824.91 17249 PRIORITY 1 REPAIR - MULTIPLE VEHICLES PD 18,166.45 17250 PUBLIC RISK, INNOVATION, SOLUTIONS, AND MANAGE APR - JUN '25 EMPLOYEE ASSISTANCE PRG HR 2,081.76 17251 QUENCH USA, INC EQUIP - WATER STATION 3/28/25-4/27/25 PD 193.96 17252 SAN MATEO COUNTY FORENSIC LAB MAR'25 CRIME LAB SERVICES PD 16,262.00 17253 SAN MATEO LUMBER CO., INC MATERIALS - WOOD PW 41.61 17254 SCHAAF & WHEELER CONSULTING 2024 SANITARY SEWER LIFT STATION UPGRADE 24A PW 4,087.50 17255 EVERCOMMERCE SOLUTIONS INC SUPPORT - ALARM COMPUTER 5/2/25-5/1/26 PD 4,995.00 17256 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 596.95 17257 STATE WATER RESOURCES CONTROL BOARD - DWOCP FEE - WATER OPERATOR EXAM D3 STAFF PW 70.00 17258 STATE WATER RESOURCES CONTROL BOARD - DWOCP FEE - WATER OPERATOR EXAM D3 STAFF PW 70.00 17259 STATE WATER RESOURCES CONTROL BOARD - DWOCP FEE - WATER OPERATOR CERT D1 STAFF PW 50.00 17260 STATE WATER RESOURCES CONTROL BOARD - DWOCP FEE - WATER OPERATOR CERT D1 STAFF PW 50.00 17261 STATE WATER RESOURCES CONTROL BOARD - DWOCP FEE - WATER OPERATOR CERT D1 STAFF PW 50.00 17262 T-MOBILE USA INC. 2/21/25-3/20/25 PD 161.20
17263 T-MOBILE USA INC. AREA & TOWER DUMP FOR CASE PD 250.00 17264 TEAGLACH LLC EQUP - BODY AMOR INSERTS/VEST PD 24,353.46 17265 TECH DATA CORPORATION SOFTWARE - CIVIL 3D GOVERNMENT 4/14/25-4/13/26 PW 2,926.60 17266 TELECOMMUNICATIONS ENGINEERING ASSOCIATES APR'25 COMMUNICATIONS CENTER/BASE PD 2,345.50 17267 THE CITIES GROUP INSURANCE APR-JUN'25 WORKERS' COMP/SAFETY ASSESSMENT 79,014.53 17268 SAMUAL OAKLEY CONSULT - MAR '25 ARBORIST SERVICES BP 3,565.00 17269 THIRKETTLE CORPORATION PARTS - ANTENNA WIRE PW 64.87 17270 THOMSON WEST MAR'25 INVESTIGATIVE WEBSITE PD 1,045.45 17271 TURBO DATA SYSTEMS, INC. MAR'25 CITATION PROCESSING & SCANNER PD 1,591.81 17272 ULINE, INC. SUPPLIES - RAGS/STENCILS PW 342.60
17273 UNDERGROUND REPUBLIC WATER WORKS, INC REPAIR - COUPLINGS PW 1,960.94 17274 UTILITY TELECOM, INC. APR '25 ETHERNET & CIRCUITS IT 408.66 17275 VERIZON WIRELESS 3/7/25-4/6/25 PD 1,185.52
17276 VIKING SHRED LLC MAR'25 DESTRUCTION SERVICES PD 92.99 17277 WESLEY CONSTRUCTION, INC INSTALL - DOOR REAR ENTRANCE PD 5,885.00 17278 WILSEY HAM SEWER CIP 1D DESIGN PRJ PARROTT PW 12,469.19 17279 WITMER-TYSON IMPORTS, INC. FEB'25 K-9 TRAINING PD 1,477.34 17280 WRA, INC BARROILHET BANK PRJ 2/22/25-3/28/25 & VARIOUS PRJ 6,872.50 17281 ERIC SOSSAMON 2025 PARADE GAMES/CRAFTS 2,455.00
17282 ADP, LLC MAY '25 MASTERTAX SOFTWARE SUPPORT FN 86.29 17283 AKEL ENGINEERING GROUP, INC. HIGHLINE PRJ TURNOUT ANALYSIS PW 5,093.50 17284 ALLIANT INSURANCE INSURANCE - 2025 PARADE 1,448.00 17285 ARCHAEOLOGICAL/HISTORICAL CONSULTANTS LLC HISTORICAL DESIGN REVIEW BP 5,889.10 17286 BAY AREA WATER SUPPLY & CONSERVATION AGENCY FY 24-25 Q4 ASSESSMENT/WATER LOSS PROGRAM PW 44,799.05 17287 BENNETT MARINE UTILITY, LLC MAINT - STERILIZE/CHLORINATE DARRELL TANK 3 PW 3,885.00 17288 BEST BEST & KRIEGER LLP FEE - MAR '25 LEGAL SERVICE 40,484.20 17289 BKF ENGINEERS A2 PHASE 2 DESIGN PRJ PW 6,356.50
17290 BOSCO OIL COMPANY GAS/DIESEL PW 2,372.31
17291 BROADMOOR LANDSCAPE SUPPLY SUPPLIES - MORTAR MIX LOOKOUT PW 170.06 17292 BURNETT LANDSCAPE DEVELOPMENT INC MAINT -MAY '25 TOWN/HBF LANDSCAPE VARIOUS SITES P 31,288.94 17293 CALIFORNIA PUBLIC POLICY GROUP, INC LEGAL RETAINER APR '25 CM 4,000.00 17294 STATE OF CALIFORNIA ENERGY RESOURCES LOAN PAYMENT PW 32,820.68 17295 CENTRAL COUNTY FIRE DEPARTMENT MAY '25 FISCAL CONTRIBUTION 804,376.33 17296 CENTRALSQUARE TECHNOLOGIES,LLC SOFTWARE - CRW 2025 ANNUAL MAINTENANCE BP 52,237.50 17297 CINTAS CORPORATION NO 3 UNIFORM CLEANING SERVICE PW 335.08 17298 CINTAS CORPORATION NO 3 SUPPLIES - FIRST AID KIT FN/GATEHOUSE/ANNEX PW 65.54 17299 CITY OF SAN MATEO Q3 24-25 CLEAN WATER PROGRAM PRJ/WWTP O&M PW 719,829.80 17300 COMCAST MAY '25 PW 476.05
Docusign Envelope ID: 8E18760D-C765-466D-8C9C-CDEEBA5BB25D -38-

TOWN OF HILLSBOROUGH
PURCHASES MADE DURING MAY 2025
17301 CORE & MAIN LP PARTS - VALVES PW 4,122.04
17302 CSG CONSULTANTS, INC. PARKSIDE BRIDGE PRJ 3/1/25-3/28/25 & VARIOUS PRJ PW 79,031.07 17303 CYNTHIA RICHARDSON CONSULT - MAR-APR '25 PLANNER SERVICES BP 13,717.50 17304 DANIEL RICHARD CHARLES INSTALL - MIXER FOREST VIEW PW 3,284.59 17305 DANIEL RICHARD CHARLES INSTALL - FAN CAGE SKYFARM PW 2,163.90 17306 DEBORAH YACOBELLIS CONSULT - CRW/TRACK IT APR '25 BP 1,380.00 17307 DEPARTMENT OF WATER RESOURCES 25/26 DAM FEES-CROCKER SPENCER LAKE PW 35,430.00 17308 DOCUSIGN, INC SOFTWARE - DOCUMENT SIGNING 5/1/25-4/30/26 FN 19,844.00 17309 DU-ALL SAFETY, LLC MAR '25 SAFETY CONSULT PW 1,550.00 17310 EMPLOYMENT DEVELOPMENT DEPT. JAN-MAR'25 UNEMPLOYMENT INS 7,060.90 17311 EPS, INC. LA HONDA SEWER LIFT STATION UPGRADE PRJ PW 362,425.00 17312 ERLER & KALINOWSKI, INC SEWER CIP PHASE 1C CM SUPPORT PW 1,194.00 17313 FREDCO MARKETING PRINT/MAIL - FIREWISE CHIPPING PROG PW 2,257.32 17314 GLENN BERKHEIMER MAY '25 LABOR RELATIONS HR 1,700.00 17315 GOVINVEST INC SOFTWARE - PENSION MODULE LICENSE 25/26 FN 16,466.00 17316 GRAY'S PAINT & WALLPAPER OF THE PENINSULA, INC SUPPLIES - TAPE/VARIOUS ITEMS PW 68.78 17317 HOME DEPOT CREDIT SERVICES JAN '25 VARIOUS PARTS & SUPPLIES PW 5,304.80 17318 INTERSTATE BATTERY SYSTEM OF SAN FRANCISCO PARTS - BATTERY TRUCK #593 PW 328.77 17319 INTERWEST CONSULTING GROUP APR '25 BUILDING INSPECTOR SERVICES BP 1,000.00 17320 KRONOS SAASHR, INC. APR'25 PAYROLL PROCESSING FN 2,133.88 17321 MARK D HUDAK LEGAL SERVICES - MAR 2025 CM 8,486.95 17322 MOORE, IACOFANO GOLTSMAN, INC CONSULT - EIR ASSESSMENT BP 30,939.22 17323 CACCIA PLUMBING, INC REFUND - PERMIT FEE VOID BP 542.90 17324 EXARO TECHNOLOGIES CORPORATION REFUND - PERMIT FEE VOID BP 1,046.22 17325 KIMBERLEE SWIG TTEE REFUND - BOND DEPOSIT BP 5,222.00 17326 SAN FRANCISCO PUBLIC UTILIES COMMISSION REFUND - PERMIT FEE VOID BP 38,953.78 17327 THOMAS SO REFUND - PERMIT FEE VOID BP 3,119.21
17328 THOMAS SO REFUND - PERMIT FEE VOID BP 8,411.91
17329 LESLIE MARDEN RAGSDALE REIMB - CA CITIES LEADERSHIP CONF 4/23-4/24/25 CO 826.50 17330 MARGARET STRATTON REIMB - TRAVEL EXP CMCA CONF 4/29/25-5/2/25 CL 1,243.65 17331 NATHAN YOUNG REIMB -TRAVEL EXP FIELD TEST CLASS 4/7-9/25 PD 93.99 17332 DARYL LUEY REBATE - ELECTRIC LEAF BLOWER PW 96.03 17333 FRANK KOPAS REBATE - ELECTRIC LEAF BLOWER PW 100.00 17334 SHETA CHATTERJEE REBATE - ELECTRIC LEAF BLOWER PW 100.00 17335 SHULIN PANG REBATE - ELECTRIC LEAF BLOWER PW 100.00 17336 STAN STUKOV REFUND - WATER ACCOUNT BALANCE FN 1,444.11 17337 YASER MASOUDNIA REFUND - WATER ACCOUNT BALANCE FN 285.60 17338 YU-CHUAN CHUANG REFUND - WATER ACCOUNT BALANCE FN 377.56 17339 PAGE & TURNBULL, INC HISTORICAL DESIGN REVIEW BP 6,427.87 17340 PENINSULA PUMP & EQUIPMENT INC REPAIR - SEWAGE EJECTOR CORP YARD PW 4,129.34 17341 PG & E 3/10/25-4/7/25 MULTIPLE ACCOUNTS 80,866.76 17342 SAN MATEO COUNTY ASSESSOR'S OFFICE GENERAL ELECTION SERVICES 11/5/24 CL 26,424.67 17343 SAN MATEO COUNTY SHERIFF'S OFFICE FEE- LIVE SCAN SM CO WORK FURLOUGH STAFF PW 224.00 17344 SAN MATEO LOCK WORKS, INC. KEYS PW 158.96
17345 SAN MATEO LUMBER CO., INC MATERIALS - WOOD PW 555.52 17346 SHARP ELECTRONICS CORPORATION EQUIP - COPY MACHINE ALL DEPARTMENTS 42,960.58 17347 SIEMENS INDUSTRY, INC REPAIR - FIRE ALARM PANEL PD PW 1,192.00 17348 SOCIAL AND ENVIRONMENTAL ENTREPRENEURS (SEE) FEE - CADC MEMBERSHIP 24/25 PW 16,500.00 17349 SPOTLIGHT IMPRESSIONS, INC PRINT - EMPLOYEE NAME BADGES/NAMEPLATES AD 141.38 17350 STAPLES ADVANTAGE OFFICE SUPPLIES - ALL DEPARTMENTS 113.96 17351 THE ARTINA GROUP, INC PRINT - BLANK STOCK FN 456.24 17352 THIRKETTLE CORPORATION PARTS - METER DIALS/CABLES PW 4,774.08 17353 TIMBERLINE TREE SERVICE, INC. MAINT - TREE REMOVAL PW 5,410.00 17354 TOOLAND TOOLS - LADDER PW 211.09
17355 UNITED LABORATORIES SUPPLIES - SEWER LIFT-ZYME PW 3,832.52 17356 VERIZON WIRELESS 3/24/25-4/23/25 PW 1,941.89
17357 WECO INDUSTRIES, LLC EQUIP - SEWER HOSES/ROPE PW 879.04 17358 WRA, INC CONSULT - EIR ASSESSMENT BP 3,085.25
17359 CHRISTOPHER V. BONDANZA AMMO DESTRUCTION PD 250.00 TOTAL GOODS & SERVICES FOR THE MONTH PAID BY CHECK $3,535,626.75 CALPERS RETIREMENT CONTRIBUTIONS 491,716.17
VISA PAYMENTS 39,455.17
RETIREE HEALTH REIMBURSEMENTS 93,984.04
TOTAL GOODS & SERVICES FOR THE MONTH $ 4,160,782.13
Docusign Envelope ID: 8E18760D-C765-466D-8C9C-CDEEBA5BB25D -39-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
3 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ESTABLISHING THE TOWN OF HILLSBOROUGH'S APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-26
SUMMARY: The Town of Hillsborough ("Town") is required to annually adopt an appropriations limit based on its adopted budget pursuant to Article XIIIB of the California Constitution.

Proposition 111, which subsequently changed the method of calculating the appropriations limit, provided options to determine growth and required an annual election and recorded vote for the growth factor to be used in the calculation.

Exhibit A to the resolution includes the supporting document calculating the appropriations limit for the fiscal year (FY) 2025-26 based on a percentage increase in per capita personal income and the Town's population growth.

The appropriations limit for FY 2025-26 is $24,439,388.00. The portion of the budget subject to limitation is $23,424,868.00, leaving an excess appropriations limit of $1,014,520.00.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS: Resolution and Exhibit A
PREPARED BY: Richard Santiago, Assistant Finance Director RECOMMENDATION: Adopt the resolution establishing the appropriations limit for FY 2025-26. -41-
RESOLUTION NO. 25-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-2026 WHEREAS, the Town of Hillsborough (“Town”) is required to annually adopt an appropriations limit pursuant to Article XIIIB of the California Constitution (Propositions 4 and 111); and
WHEREAS, the Town annually receives data from the State Department of Finance regarding the change in Town population and change in the State per capita income which provides the basis for calculating the annual appropriations limit; and
WHEREAS, under Proposition 111, a city can elect to choose the increase in the nonresidential assessed valuation due to new construction within the city and the county’s population growth as alternative factors in the allowed growth formula; and
WHEREAS, the Town elects to use the percentage increases in per capita personal income and the Town’s population growth to calculate the appropriations limit for fiscal year 2025-26.

WHEREAS, fifteen days prior to the meeting, the determination of the appropriations limit and other necessary determinations were made available to the public.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the Town of Hillsborough hereby determines that the appropriations limit for fiscal year 2025-26 is $24,439,388, up from $22,869,241, in the previous year. The portion of the adopted fiscal year 2025-26 budget subject to limitation is $23,424,868.00; the estimated remaining excess appropriations limit for fiscal year 2025-26 is $1,014,520.00, per attached Exhibit A.

AYES: Councilmembers
NOES: Councilmembers
-42-
2 ABSENT: Councilmembers
ABSTAIN: Councilmembers
-43-

APPROPRIATIONS LIMIT
The Gann Spending Limit Initiative, a State
constitutional amendment adopted by the
voters on June 6, 1979, restricts appropriations
from tax revenues by State and local
governments. Under its provisions, no local
agency can appropriate proceeds of taxes in
excess of its “appropriations limit”. Excess funds
may be carried over into the next year.

However, any excess funds remaining after the
second year must be returned to taxpayers by
reducing tax rates or fees; or a majority of the
voters may approve an override to increase the
limit.

While there are exceptions, the Town’s
appropriations limit increases annually by
compound changes in cost-of-living and
population.

FY 2025-26 APPROPRIATIONS LIMIT CALCULATION
Tax Proceeds Non-Tax PY Reserves Total
Taxes
Property Tax 23,531,019
Excess ERAF 3,100,000
Fire & Police Special Tax 2,246,910
Sales and Use Tax 138,734
Business License Tax 950,000
Real Property Transfer Tax 358,156
Public Safety Sales Tax (Prop 172) 173,417
Unitary Rev enue Tax 187,703
Grants 5,000
Motor Vehicle Tax 1,770,000
HOPTR 56,050
All Others 4,545,511
Prior Years Reserv es 32,166,013
Sub-total 32,516,989 4,545,511 32,166,013 69,228,513

0.47 0.07 0.46
Interest Allocation 839,887 117,407 830,822 1,788,115
Total 33,356,876 4,662,917 32,996,834 71,016,628
Less Court Order Program Costs:

Library 1,179,097
Less Transfer of Responsibilities:

EMS Program 4,914,356
Property Tax Admin Cost 182,310
County Shared Contracts/Booking Fees 80,580
Recreation Serv ices 182,000
Animal Control Serv ices 58,878
Less Federal Mandates:

FLSA 102,432
FICA & Medicare 797,113
Premium Portion of Ov ertime 446,018
Premium Portion of Accrued CTO 40,225
Less Qualified Capital:

General Gov ernment 569,000
Storm Drains 1,380,000
Subtotal-Exclusions 9,932,008
Net Taxes Subject to Limitations 23,424,868
Calculated Limitation:

Adjusted Prior Year Limit 22,869,241
Current Year Index:

Annual % Change in Per Capita Personal Income* 1.0644
Annual % Change in Town Population (Annual Election)* 1.0040 Current Year Factor 1.0687
Current Year Limitation 24,439,388
Over (Under) Appropriations Limit (1,014,520)
*Source: Department of Finance
EXHIBIT A Town of Hillsborough
-44-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
4 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 09, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RECEIVE LEGISLATIVE UPDATE
SUMMARY: The Town’s legislative consultant, California Public Policy Group (CPPG), has provided a Legislative Summary for May 2025 (Attachment 1).

Attachment 2 includes letters submitted by the Town since the May 12, 2025 City Council meeting.

FISCAL IMPACT: There is no fiscal impact associated with this item.

ENVIRONMENTAL ISSUES: This item is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes to the environment.

ATTACHMENTS:

1. May 2025 CPPG Legislative Summary

2. Letters submitted since May 12, 2025 City Council meeting PREPARED BY: Lisa Natusch, City Clerk
RECOMMENDATION: Receive the May 2025 Legislative Update. -45-
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 1 Date: June 5, 2025
To: Doug Davis, Town Manager
Town of Hillsborough
From: Dane Hutchings
Founder + CEO
California Public Policy Group
Re: CPPG Legislative Summary – May 2025

LEGISLATIVE UPDATE
Lawmakers Work to Meet Legislative and Fiscal Deadlines • Governor Gavin Newsom released the May revision to the fiscal year 2025-26 January budget proposal on May 15.
• Policy committees had until May 16 to advance bills to the Floor, and fiscal committees had until May 23.
• Budget committees held final hearings in late May to finalize language and ensure that the Legislature passes a primary budget bill by June 15.
• Legislators met for long hours during the last week of May and the first week of June to deliberate on hundreds of bills on the Floor before the house of origin deadline on June 6.

Committee meetings will resume on June 9. Bills must be approved by both houses of the Legislature by September 12 to advance to the Governor’s desk, where they will be either approved or vetoed by October 12.

As of June 4, approximately 1,500 pieces of legislation of the more than 2,700 introduced since the start of the session are still progressing through the legislative process. Moving forward, it is likely that more bills will be halted in policy and fiscal committees, as well as on the Floor.

FAIR Plan Oversight Hearing
On May 28, the Assembly Insurance Committee held an oversight hearing on the California FAIR Plan. FAIR Plan President Victoria Roach provided an overview of the Plan’s purpose, background, and current challenges. President Roach noted that, originally created as a temporary safety net to ensure insurance availability to consumers, the FAIR Plan now covers $599 billion in statewide risk exposure and accepts properties regardless of wildfire risk. Roach emphasized the plan’s dramatic growth since 2018—now at 575,000 policies—including in low-wildfire-risk areas due to a lack of market alternatives. She noted that although it was never intended to be a permanent or competitive option, it is increasingly serving as both. Roach also discussed legislative efforts like AB 290 (BauerKahan) and SB 525 (Jones) that could expand the Plan, and highlighted the importance of actuarially sound rates and new tools such as a clearinghouse and Sustainable Insurance Strategy (SIS) to support stability and eventual depopulation of the plan.

Assemblymember Harabedian (D-Pasadena) questioned the long-term viability of the FAIR Plan, to which Roach responded that while it remains viable with industry backing, it cannot sustain itself -46-
ATTACHMENT 1
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 2 alone and must transition policyholders back to the private market. Roach cited insurer withdrawal and limited underwriting as key reasons why consumers, even in low-risk areas, are turning to the FAIR Plan—often because it is their only option and offers lower premiums, currently averaging $2,800.

The hearing’s agenda can be found here and background materials can be found here.

The FAIR Plan presentation for the hearing can be found here.

ADMINISTRATION UPDATE
Reauthorization of Cap-and-Trade
In April, Governor Gavin Newsom and legislative leadership announced that they would seek an extension of the state’s cap-and-trade program. The program “establishes a declining limit on major sources of greenhouse gas emissions” throughout the state and is “a key element of California’s strategy” to reduce emissions. The program’s revenue is spent through the Greenhouse Gas Reduction Fund. The Governor announced in May that “nearly $33 billion has been raised from polluters to fund climate solutions.” $18 billion has been used to fund various projects, including those that reduce emissions, such as bike lanes and other clean transportation. An additional $15 billion has funded bill credits to utility customers. The program began in 2012 and is currently set to expire in 2030. A deal to extend the program is expected between the Governor and the Legislature by the end of the legislative session on September 12.

CPPG ACTIVITY
CPPG continues to review priority bills—keeping Town staff apprised of developments on legislation during our standing meetings and throughout the month as needed. CPPG continues to work hand in hand with Town staff to gather Town-specific information while actively engaging with lawmakers and agency officials on legislation of interest to the Town. CPPG has marked 77 bills as “priority” for the Town and will continue to bring bills of potential interest to staff for review in the coming weeks.

Active Positioned Legislation
• AB 259 (Rubio, Blanca) Open meetings: local agencies: teleconferences.  Location: 05/14/2025 - Senate Local Government
 Position: Support
• AB 306 (Schultz) Building regulations: state building standards.  Location: 04/23/2025 - Senate Housing
 Position: Oppose
• AB 468 (Gabriel) Crimes: looting.
 Location: 06/03/2025 - Senate DESK
 Position: Support
• AB 470 (McKinnor) Telephone corporations: carriers of last resort.  Location: 05/23/2025 - Assembly Rules
 Position: Oppose
• AB 544 (Davies) Electric bicycles: required equipment.  Location: 05/21/2025 - Senate Transportation
 Position: Support
• AB 650 (Papan) Planning and zoning: housing element: regional housing needs allocation. -47-
1127 11TH STREET, SUITE 300, SACRAMENTO, CA 95814 • 916.974.9270 • PUBLICPOLICYGROUP.COM PAGE 3  Location: 06/03/2025 - Senate Rules
 Position: Support
• SB 707 (Durazo) Open meetings: meeting and teleconference requirements.  Location: 06/03/2025 - Assembly DESK
 Position: Oppose

LOOKING FORWARD
• June 6: Last day for the Legislature to pass bills out of their house of origin • June 15: Legislature must pass the primary budget bill • June 30: Governor must sign the primary budget bill
• July 21-August 15: Summer Recess
• September 12: Last day for the Legislature to pass bills • October 12: Last day for the Governor to sign or veto bills -48-

TOWN OF HILLSBOROUGH
California
May 27, 2025
Honorable Senator Aisha Wahab
Chair, Senate Committee on Housing
1021 O Street, Room 3330
Sacramento, CA 95814
RE: AB 306 (Schultz) Building regulations: State building standards - OPPOSE (As amended 5/13/25) Dear Chair Wahab:

The Town of Hillsborough must respectfully oppose AB 306 (Shultz). This bill would freeze for six years any update to California’s residential construction requirements not related to wildfire home hardening, adaptive reuse, water reuse, single stair proposals, or changes deemed “emergency standards.” AB 306 would also restrict local governments from adopting any new amendments or modifications to building standards related to residential units, whether newly constructed or already existing for six years.

To address California's critical housing crisis and insurance affordability, updating building codes is essential. This would enable the integration of cost-efficient construction methods and innovative technologies, ultimately lowering disasterrelated losses, insurance expenses, default probabilities, and utility bills. The triennial update of model building codes ensures alignment with evolving technologies, advancements in building science, and post-disaster analysis. These revisions facilitate the adoption of cost-efficient materials and construction techniques, while strengthening resident protection through mandated measures such as windborne debris shielding, wildfire risk mitigation, updated structural loading parameters for wind, rain, and seismic resilience, and elevated construction for flood damage prevention.

Local amendments to the state building code are critical for cities, enabling them to customize construction standards to their specific climatic, geographic, and topographic realities. This city-level adaptation ensures buildings are designed to effectively withstand local weather extremes, unique soil conditions, and terrain-specific challenges, ultimately bolstering urban safety and resilience. For example, highly expansive soils present throughout Hillsborough require deeper foundations to prevent cracking and possibly substantial damage due to foundation settlement.

Forestalling the update of building codes for six years creates risks for building safety, forgoes resiliency updates, and restricts the state and local jurisdictions' ability to incorporate alternative cost-saving updates or amendments that correspond to local challenges.

For the safety and well-being of residents and businesses, the Town of Hillsborough respectfully opposes AB 306.

Sincerely,
Sophie Cole
Mayor
cc: Members and Staff of the Senate Local Government Committee The Honorable Josh Becker, Senate District 13
The Honorable Diane Papan, Assembly District 21
Town Hall
Phone: 650-375-7400 | Fax: 650-375-7475 | 1600 Floribunda Avenue, Hillsborough, CA 94010 | www.hillsborough.net -49-
ATTACHMENT 2
June 2nd, 2025
The Honorable Scott Wiener
Chair, Senate Budget and Fiscal Review Committee
California State Senate
1021 O Street, Room 8630
Sacramento, CA 95814
The Honorable Jesse Gabriel
Chair, Assembly Budget Committee
California State Assembly
1021 O Street, Room 8230
Sacramento, CA 95814
RE: Support for Vehicle License Fee (VLF) Backfill Funding in the 2025-26 State Budget Dear Senator Wiener and Assemblymember Gabriel:

On behalf of the undersigned local governments and labor organizations across San Mateo County and the broader region, we respectfully urge the Legislature to include full funding in the 2025–26 State Budget to address the Vehicle License Fee (VLF) backfill shortfall impacting counties with insufficient Education Revenue Augmentation Fund (ERAF) balances—specifically San Mateo, Alpine, and Mono Counties.

This funding is not only critical—it is already built into city and county budgets to support essential public services such as public safety, healthcare, infrastructure, and programs serving our most vulnerable residents. In San Mateo County alone, the absence of a backfill would result in a $114 million budget shortfall. Without state intervention, local governments will be forced to make immediate and severe cuts to core services. These cuts will directly affect both the workers represented by our labor partners and the communities we collectively serve.

The State’s in-lieu VLF payment obligation arises from the VLF “Swap,” which was an integral part of the 2004 Budget compromise. Under the terms of that compromise, the State permanently reduced the annual VLF rate, which significantly decreased counties and cities’ revenues and, for two fiscal years, shifted an additional $1.3 billion in property taxes away from counties, cities, and special districts to pay the State’s school funding obligations and address the State’s budget deficit. In exchange, the State guaranteed counties and cities an “in-lieu” VLF payment for the lost revenues.

This ongoing in-lieu VLF obligation is adjusted annually based on growth in the assessed value of property within local agency boundaries (Rev. & Tax. Code § 97.70). The statute provides that counties and cities “shall” receive their in-lieu VLF amount (Rev. & Tax. Code § 97.70(b)(1)). The VLF swap enacted in 2004 was intended to preserve local government revenues through property tax backfills. However, the structure of this mechanism is fundamentally flawed for counties with a high concentration of Basic Aid school districts. These counties are structurally unable to fully recover their VLF allocations through ERAF, leaving a fiscal gap they cannot close on their own.

Recognizing this inequity, the state has previously acted to protect affected counties by appropriating General Fund resources to make up the difference—most recently providing $72.5 -50-
million, and up to $92 million in prior years. We strongly urge the Legislature to continue this practice by fully funding the estimated $118.1 million shortfall in the 2025–26 Budget Act.

Absent this backfill, both local governments and the labor organizations that support them will face severe consequences—from job losses to the erosion of critical public services. We stand united in urging the Legislature to restore this essential funding and thank you for your leadership and ongoing commitment to equitable and sustainable budget solutions.

Sincerely,
Local Governments and Labor Organizations of San Mateo County

AFSCME CALIFORNIA
AFSCME COUNCIL 57

SEIU CALIFORNIA

SAN MATEO COUNTY FIRE FIGHTERS
-51-
SMPOA SAN MATEO’s LOCAL 507
SAN MATEO POLICE DEPARTMENT SERGEANT’S ASSOCIATION (No logo)

JULIE LIND, EXECUTIVE SECRETARY-TREASURER, SAN MATEO LABOR COUNCIL

SAN MATEO COUNTY POLICE CHIEFS & SHERIFF

BELMONT POLICA OFFICERS ASSOCIATION

CITY OF BELMONT
-52-

CITY OF ATHERTON

CITY OF BRISBANE

CITY OF EAST PALO ALTO

CITY OF FOSTER CITY
-53-

CITY OF HALF MOON BAY

CITY OF MILLBRAE

CITY OF PACIFICA

CITY OF REDWOOD CITY

CITY OF SAN BRUNO
-54-

CITY OF SAN CARLOS

CITY OF SAN MATEO

SAN MATEO COUNTY

CITY OF SOUTH SAN FRANCISCO

TOWN OF WOODSIDE
-55-

TOWN OF HILLSBOROUGH

CITY OF MENLO PARK

CITY OF BURLIGNGAME

CITY OF DALY CITY

TOWN OF PORTELLO VALLEY
-56-
cc:

Members, Senate and Assembly Budget Committees
Governor Gavin Newsom
The Honorable Scott Wiener, Senator 11th District
The Honorable Josh Becker, Senator 13th District
The Honorable Diane Papan, Assemblymember 21st District The Honorable Marc Berman, Assemblymember 23rd District The Honorable Catherine Stefani, Assemblymember 19th District -57-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
5 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A SECOND AMENDMENT TO THE INFORMATION TECHNOLOGY MANAGED

SERVICES AGREEMENT WITH EATON & ASSOCIATES FOR COMPREHENSIVE INFORMATION TECHNOLOGY MANAGED SERVICES IN THE AMOUNT OF $333,660.00 FOR A TOTAL CONTRACT AMOUNT OF $1,567,320.00
SUMMARY: The Town of Hillsborough (“Town”) maintains a comprehensive Information Technology (IT) environment that aims to ensure continuity of essential services for the community. These services include maintaining a robust technological infrastructure, implementing business enterprise and software applications, and establishing a reliable and secure network mainframe in accordance with the Town’s IT Strategic Plan.

From 2003 to 2021, the City of South San Francisco’s IT Department (SSF IT) provided the Town with IT Managed Services through a Memorandum of Understanding. In late 2020, SSF IT indicated to the Town that they would no longer be able to continue providing comprehensive IT services, resulting in the Town issuing a Request for Proposals (RFP) in June 2020. After an extensive selection process, the Town selected Eaton & Associates (Eaton) as the most qualified firm and entered into an IT Managed Services Agreement in June 2021, after approval by the City Council. The Agreement utilized the Town’s Professional Services Agreement (PSA) template with additional language that covers IT-specific services such as security management, digital policies and procedures, and confidentiality, similar to other agency IT Agreements such as the City of Sunnyvale and the City of Irvine.

In June 2024, the Town and Eaton entered into an Amendment to the original Agreement. During the current contract year, the Town conducted a comprehensive review of its IT service needs to examine if changes to the Scope of Services are needed to continue providing proper IT coverage for all departments. The proposed second Amendment provides an option and rate structure for adding a second on-site day per week.

FISCAL IMPACT: The cost of the proposed second Amendment is $333,660.00 for a total Agreement amount of $1,567,320.00. Funding for IT services and improvements is included as part of the FY 2025-26 proposed budget.

Page 2 ends

ATTACHMENTS:

1. Resolution

2. Amendment No. 2 to the Information Technology Managed Services Agreement PREPARED BY: William Li, Administrative Services Manager RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute a second Amendment to the Information Technology Managed Services Agreement with Eaton & Associates for comprehensive Information Technology managed services in the amount of $333,660.00 for a total contract amount of $1,567,320.00. -60-
RESOLUTION NO. 25-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND

AMENDMENT TO THE IT MANAGED SERVICES AGREEMENT WITH EATON &

ASSOCIATES FOR COMPREHENSIVE INFORMATION TECHNOLOGY MANAGED

SERVICES
WHEREAS, the Town of Hillsborough (“Town”) utilizes a complex and comprehensive information technology (IT) environment in order to deliver essential Town services; and
WHEREAS, in 2021, the Town sought a qualified IT firm to provide comprehensive IT managed services through a competitive Request for Proposal (RFP) process; and
WHEREAS, Eaton & Associates (Eaton) was determined to possess the expertise necessary to serve as the Town’s IT managed services provider and entered into a Professional Services Agreement (Agreement) for three (3) years; and
WHEREAS, the Town and Eaton entered into an Amendment No. 1 in June 2024 to extend the original Agreement for one (1) year; and
WHEREAS, the Town proposes to amend the current Agreement with Eaton in order to maintain continuity of IT services.

NOW THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a second Amendment to the IT Managed Services Agreement with Eaton & Associates.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
-61-
ATTACHMENT 1
2 ABSTAIN: Councilmembers
-62-
61236.01400\40882918.1
AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT No. 2 is made as of the day of , 2025, by and between the TOWN OF HILLSBOROUGH (hereinafter referred to as "TOWN") and Eaton & Associates, a Corporation with its principal place of business at 20 North Railroad Avenue, San Mateo, CA 94401 (hereinafter referred to as "CONTRACTOR").

RECITALS
WHEREAS, the TOWN and the CONTRACTOR previously entered into that certain Contract for Professional Services dated June 15, 2021 (“Agreement”) for comprehensive IT management services; and WHEREAS, the TOWN and the CONTRACTOR previously entered into that certain Amendment No. 1 to the Agreement dated June 16, 2024; and
WHEREAS, the TOWN and the CONTRACTOR now wish to extend the time of performance, provide additional compensation for the extension of time, amend the Scope of Services, and make other minor changes.

NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:

1. Section 2 Compensation, is hereby amended to read as follows:
“In no event shall the total amount paid for services rendered by Contractor under this Agreement exceed the sum of $1,567,320 without written approval of the Town’s City Manager. This amount is to cover all printing and related costs, and the Town will not pay any additional fees for printing expenses.

Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Contractor for work performed will be made on a monthly billing basis.

2. Section 5 Time of Performance, is hereby amended to read as follows:
“The term of this Agreement shall be from June 15, 2021 to June 14, 2026, unless earlier -63-
ATTACHMENT 2
61236.01400\40882918.1

Page 2 of 3 ends

terminated as provided herein. Contractor shall complete the services within the term of this Agreement, and shall meet any other established schedules and deadlines set forth in each individual Task Order issued by the Town. All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement.”

3. Exhibit B – Schedule of Charges/Payments, is hereby replaced Exhibit B attached to this Amendment No. 2.

All references in the Agreement to Exhibit B shall hereinto be replaced with Exhibit B attached to this Amendment No. 2.

4. Except as otherwise specifically set forth in this Amendment No. 2, all of the provisions of the Agreement, shall remain in full force and effect.
-64-
61236.01400\40882918.1

Page 3 of 3 ends

IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their duly authorized officers as of the day and year first above written.

TOWN OF HILLSBOROUGH
By: Doug Davis
___________________________
City Manager
Approved as to form:
___________________________
City Attorney
Eaton & Associates
By: ___________________________
Title: ___________________________
By: ___________________________
Title: ___________________________
-65-
EXHIBIT B - Schedule of Charges/Payments
CONTRACTOR will invoice Town on a monthly cycle. CONTRACTOR will include with each invoice a detailed progress report that indicates the amount of budget spent on each task.

Consultant will inform Town regarding any out-of-scope work being performed by CONTRACTOR.

One On-site per Week CONTRACTOR (Eaton IT)
Service/Device Quantity Monthly Costs Annual Costs
Cost to provide Base Services 1 $ 6,970 $ 83,640
On-Site IT (32 hours/month) ($195/hr) 1 $ 6,240 $ 74,880 Desktops/Laptops ($65/device) 105 $ 6,825 $ 81,900
Network Devices 19 $ 855 $ 10,260
Copiers/Printers 20 $ 240 $ 2,880
Tablets 25 $ 375 $ 4,500
Physical Servers and Virtual Machines 41 $ 6,150 $ 73,800 Data Backups 1 $ 150 $ 1,800
TOTALS $ 27,805 $ 333,660
Two On-sites per Week Adjustment CONTRACTOR (Eaton IT)
Service/Device Quantity Monthly Costs Annual Costs
On-Site IT (64 hours/month) ($170/hr) 1 $10,880 $ 130,560 -66-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
6 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RESCIND FORMATION OF STANDING SUBCOMMITTEE OF THE CITY

COUNCIL FOR THE TOBIN CLARK SITE AND REFORMULATE IT AS AN AD HOC

TEMPORARY SUBCOMMITTEE UNTIL SUCH TIME THAT THE PROJECT IS CONFIRMED SUMMARY: At the May 2025 City Council meeting, staff recommended that the City Council form a standing subcommittee of the City Council for the Tobin Clark Site as part of the Town’s Housing Element. The City Council approved the formation of a standing subcommittee for the Tobin Clark Site and appointed two Councilmembers to the subcommittee, Mayor Sophie Cole and Councilmember Laurie Davies Adams. The City Council formed the Tobin Clark Site subcommittee as a standing committee versus as an ad hoc committee under the Brown Act based on the length of time the subcommittee will likely exist which is the same length of time as the Town’s Housing Element which runs until calendar year 2031.

In further evaluating the Tobin Clark project, it is becoming increasingly clear that project is contingent on one of the Town’s partners who can provide access to the site, and that is the College of San Mateo. As it is unclear if the project will move forward contingent on the College of San Mateo, staff is recommending that the City Council rescind its formation of a standing subcommittee for the Tobin Clark Site and form the subcommittee as an ad hoc temporary subcommittee until such time that the Town has an actual project which is likely to be confirmed in short duration (within 6 months). Once all partners have agreed to the project, staff will return to the City Council to reformulate the subcommittee as a standing subcommittee based on the length of time the subcommittee will likely exist, which is the same length of time as the Town’s housing element.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: The proposed action is exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: None
PREPARED BY: Doug Davis, City Manager
RECOMMENDATION: By motion, rescind formation of standing subcommittee of the City Council for the Tobin Clark site and reformulate it as an ad hoc temporary subcommittee until such time that the Project is confirmed.
-67-
Agenda Staff Report - Hillsborough City Council
June 9, 2025

Page 2 ends

-68-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
7 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO

EXECUTE A TWO-YEAR AGREEMENT WITH BROWN AND CALDWELL FOR AS-NEEDED

CONSTRUCTION / PROJECT MANAGEMENT AND INSPECTION SERVICES IN AN ANNUAL NOT-TO-EXCEED AMOUNT OF $200,000.00 FOR A TOTAL NOT-TO-EXCEED CONTRACT AMOUNT OF $400,000.00, UNDER CEQA GUIDELINE 15301
SUMMARY: In January 2025, the Town issued a Request for Proposal (RFP) to engage qualified firms interested in providing as-needed construction/project management and inspection services to the Town. Staff evaluated Brown and Caldwell’s proposal based on criteria identified in the RFP, proposal detail and quality, and their demonstrated ability to provide the requested services to other comparable municipalities. The evaluation committee determined that Brown and Caldwell is qualified to provide construction/project management and inspection services based on their past project experience, technical methodology, and client-oriented approach.

Under this proposed agreement, Brown and Caldwell will provide as-needed Capital Improvement Program (CIP) construction / project management and inspection services on a project-by-project basis. Staff evaluated the actual need for these services in the previous three years, and the anticipated needs of the future CIP budget to determine the contract amount. The CIP budget plans for several upcoming construction projects this summer but due to design challenges and unanticipated budget constraints, exact construction start dates are unknown. This on-call contract will allow the Public Works Department to quickly secure an as-needed construction manager or inspector for any of these planned projects, without undergoing a lengthy Request for Proposal process, should funding become available. No funding is authorized as part of this agenda item.

This agenda item authorizes the Director of Public Works on behalf of the Town to authorize funding for construction / project management and inspection services to Brown and Caldwell through task orders. The services provided under the agreement will be limited to an annual not-toexceed amount of $200,000.00.

The term of the proposed agreement is two years with the ability to extend the agreement for one additional year upon written mutual consent of both parties. The proposed agreement may be terminated by the Town at any time.

FISCAL IMPACT: The as-needed project management and inspection services will support the budgeted FY 2024-25 and proposed FY 2025-26 Capital Improvement Program.

ENVIRONMENTAL ISSUES: The proposed action is categorically exempt from the California Environmental Quality Act according to Section 15301 of the California Code of Regulations. -69-
Agenda Staff Report - Hillsborough City Council
June 09, 2025

Page 2 ends

ATTACHMENTS: Resolution
PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute a two-year agreement with Brown and Caldwell for as-needed construction/project management and inspection services in an annual not-to-exceed amount of $200,000.00 for a total not-to-exceed contract amount of $400,000.00, under CEQA Guideline 15301. -70-
RESOLUTION NO. 25-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A TWOYEAR AGREEMENT WITH BROWN AND CALDWELL FOR AS-NEEDED

CONSTRUCTION / PROJECT MANAGEMENT AND INSPECTION SERVICES IN AN ANNUAL NOT-TO-EXCEED AMOUNT OF $200,000.00 FOR A TOTAL NOT-TOEXCEED CONTRACT AMOUNT OF $400,000.00, UNDER CEQA GUIDELINE 15301 WHEREAS, the Town of Hillsborough (“Town”) desires to secure as-needed construction / project management and inspection services necessary for the Town’s engineering and public works functions; and
WHEREAS, a Request for Proposals was publicly advertised in January 2025 to engage qualified firms interested in providing as-needed construction / project management and inspection services to the Town; and WHEREAS, staff conducted analyses of the proposals received and reviewed the qualifications of each firm; and
WHEREAS, Brown and Caldwell was determined to be qualified to provide as-needed construction/project management and inspection services on a project-byproject basis to the Town to support the Town’s FY 2024-25 and FY 2025- 26 Capital Improvement Program; and
WHEREAS, the term of the proposed agreement is two years with the ability to extend the agreement for one additional year upon written mutual consent.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a two-year agreement with Brown and Caldwell for as-needed construction/project management and inspection services in an annual not-to-exceed amount of $200,000.00 for a total not-to-exceed contract amount of $400,000.00, under CEQA Guideline 15301.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 12th day of May 2025, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
-71-
2 ABSENT: Councilmembers
ABSTAIN: Councilmembers
-72-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
8 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025- 26 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, AND AUTHORIZING THE SUBMITTAL OF APPLICATIONS FOR SB 1 TRANSPORTATION

FUNDING
SUMMARY: On April 28, 2017, the Governor signed Senate Bill 1 (SB 1), which is known as the Road Repair and Accountability Act of 2017. SB 1 establishes the Road Maintenance and Rehabilitation Program (RMRP) to address deferred maintenance on the state highway and local street and road systems. The bill provides that funds shall be used for projects that include, but are not limited to, the following:
• Road maintenance and rehabilitation
• Safety projects
• Railroad grade separations
• Complete streets components, including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project
• Traffic control devices
On November 1, 2017, the State Controller (Controller) began to deposit various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA).

Although the exact amount has not been determined by the Controller for fiscal year (FY) 2025-26, the projected revenue for FY 2025-26 will include an estimated $308,020.00 of RMRA funds that will be expensed per SB 1 Accountability and Transparency Guidelines, adopted on August 15, 2018.

SB 1 eligibility procedures require, among other things, the applicant's governing body to submit to the California Transportation Commission a list of projects that are proposed with RMRA funds, including roadways with limits identified. The list of the projects is considered flexible, which allows for substitutions, additions, or removal of roadways in the future. The approval of this resolution will identify the list of the roadways to be included in future projects and make these projects eligible for RMRA funding.

This is the ninth year requesting authorization for the submittal of applications for SB-1 funding, which will enable the Town to continue essential maintenance and rehabilitation of roadways for the segments selected for the 2025 Street Resurfacing Project. -73-
Agenda Staff Report - Hillsborough City Council
June 9, 2025

Page 2 ends

FISCAL IMPACT: The Town will be eligible to receive SB 1 transportation funding for the 2025 Street Resurfacing Project.

ENVIRONMENTAL ISSUES: The City Council’s action to adopt the resolution adopting a list of road repair projects under SB 1 is exempt from environmental review as the operation and maintenance of existing streets and roadways in the Town with no or a negligible expansion of use. It is also exempt on a separate and independent basis under CEQA Guideline 15378 as a fiscal activity of the Town to obtain grant funding.

ATTACHMENTS: Resolution and Exhibit A Project Streets List PREPARED BY: Natalie Gribben, Deputy Director of Public Works RECOMMENDATION: Adopt the resolution adopting the list of projects for FY 2025-26 funded by SB 1: the Road Repair and Accountability Act of 2017, and authorizing the submittal of applications for SB 1 transportation funding, and authorize the City Manager to execute all funding documents and implement the approved funding programs.
-74-
RESOLUTION NO. 25-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our Town are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the Town of Hillsborough (“Town”) must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the Town will receive an estimated $308,020.00 in RMRA funding in Fiscal Year (FY) 2025-26 from SB 1; and
WHEREAS, this is the ninth year in which the Town is receiving SB 1 funding and will enable the Town to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the Town has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the Town used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the Town maintain and rehabilitate approximately 21 miles of roadway throughout the Town this year and many similar projects in the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the Town’s streets and roads are in a very good condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into an excellent condition; and -75-
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the Town of Hillsborough:

1. The foregoing recitals are true and correct.

2. The following previously proposed and adopted projects may also utilize Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the Town is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

Project Title: 2025 Street Resurfacing Project
Project Description: This project consists of street resurfacing, maintenance, and rehabilitation work for approximately 21 miles of the Town’s roadways, including rubberized hot mix asphalt (RHMA) overlay, hot mix asphalt (HMA) overlay, microsurfacing, and crack sealing. The primary factor for choosing the roadway segments included for rehabilitation is the Pavement Condition Index (PCI) of each roadway. PCI is a measurement of a street’s condition derived through field inspections that utilize scoring criteria developed by the Metropolitan Transportation Commission’s (MTC) pavement management program. Field inspections were conducted in the winter of 2024, and the roads with the lowest PCI rating were included in this project.

Project Location: Exhibit A – Project Streets List
Estimated Project Schedule: The project began in May 2025, and is expected to be completed by October 2025.

Estimated Project Useful Life: Resurfacing and rehabilitation work will extend life expectancy of these streets as shown below:
• 2-3” R/HMA Overlay – 10-15 years
• Microsurfacing – 5 to 7 years
• Crack Sealing – 3 to 5 years

3. Authorizes project funding with Road Maintenance and Rehabilitation Account revenues, and to submit a project list for the SB 1 Transportation Funding to California Transportation Commissions.

Mayor of the Town of Hillsborough
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Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 9th day of June 2025, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-77-
-78-

EXHIBIT
A

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
9 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING THE PURCHASE OF ONE REPLACEMENT PUBLIC WORKS SEWER MAINTENANCE VEHICLE IN THE AMOUNT OF $213,364.67, WITH A 10% CONTINGENCY IN THE AMOUNT OF $21,336.47, FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $234,701.14
SUMMARY: The Public Works Department is scheduled to replace one Hydro-Jetter for the Sewer Division in fiscal year (FY) 2024-25. The vehicle scheduled to be replaced vehicle #593 which is assigned to the Sewer division, originally put into service in 2014. The replacement vehicle, a US Hydro-Jetter 4025-600 mini-jetter, is equipped with advanced technology that will facilitate reduced water usage and more efficient cleaning of the sanitary sewer system. This new vehicle also has 4WD capability, which allows it access easement areas where difficult to access sewer mains are located.

The US Hydro – Jetter 4025 – 600 is supplied by WECO Industries, and is part of the Sourcewell cooperative pricing agreement the Town participates in.

Price per jet truck: $195,067.35
WECO Industries did not include the 9.38% sales tax in their quote, which adds $18,297.32 to the base price, for a total cost of $213,364.67. In addition, staff recommends including a 10% contingency in the amount of $21,336.47 to account for potential price increases due to ongoing market volatility, supply chain constraints, and possible manufacturer adjustments. This contingency ensures the Town can proceed with the purchase without delay and remain in compliance with procurement timelines and operational requirements.

FISCAL IMPACT: There are existing funds in the Public Works Vehicle Capital Replacement Fund for the replacement the vehicle.

ENVIRONMENTAL ISSUES: The City Council’s action to adopt the resolution approving the purchase is exempt from environmental review under CEQA Guideline 15378 as a purchase necessary for ongoing maintenance in the Town.

ATTACHMENTS: Resolution
PREPARED BY: Rick Piña, Superintendent
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Agenda Staff Report - Hillsborough City Council
June 9, 2025

Page 2 ends

RECOMMENDATION: Adopt the resolution approving the purchase of one replacement Public Works Sewer Maintenance Vehicle in the amount of $213,364.67, with a 10% contingency in the amount of $21,336.47, for a total not-to-exceed amount of $234,701.14. -80-
RESOLUTION NO. 25-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

APPROVING THE PURCHASE OF ONE REPLACEMENT PUBLIC WORKS SEWER MAINTENANCE VEHICLE IN THE AMOUNT OF $213,364.67, WITH A 10% CONTINGENCY IN THE AMOUNT OF $21,336.47, FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $234,701.14 UNDER CEQA GUIDELINE 15378
WHEREAS, the City Council of the Town of Hillsborough (“Town”) approved capital Public Works vehicle capital replacement funding for FY 2024-25; and WHEREAS, pursuant to the Town’s Purchasing Policy, for a purchase of this amount, the Town is required to conduct a formal RFP unless an exception applies; and
WHEREAS, the Town is using Sourcewell cooperative purchasing agreement which the Town participates in and that is identified in the Town’s Purchasing Policy as an exception in lieu of a formal RFP; and
WHEREAS, utilizing the Sourcewell cooperative purchasing agreement is consistent with the Town’s Purchasing Policy, thereby ensuring the Town is obtaining the best pricing for equipment and vehicles; and
WHEREAS, the Public Work Department recommends including a 10% contingency in the amount of $21,336.47 with the total purchase price of the vehicle due to ongoing supply chain challenges affecting equipment procurement; and WHEREAS, the Public Works Department received a quote through the Town’s Sourcewell cooperative pricing agreement for one US Hydro-Jetter 4025- 600 from WECO Industries in the amount of $213,364.67 with an additional 10% contingency of $21,336.47, for a total cost not to exceed $234,701.14.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves the purchase of one US Hydro-Jetter 4025-600 from WECO Industries for a total cost not to exceed $234,701.14, allocating funds from the Public Works Vehicle Capital Replacement Fund.

Mayor of the Town of Hillsborough
Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 9th day of June 2025, by the following vote of the members thereof:
-81-
2 AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-82-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
10 CONSENT CALENDAR

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: ADOPTION OF AN ORDINANCE ADOPTING LOCAL RESPONSIBILITY

AREA (LRA) FIRE HAZARD SEVERITY ZONES AS DESIGNATED BY THE STATE FIRE MARSHAL, UNDER ASSEMBLY BILL 211 AND CEQA GUIDELINES 15378 AND 15061(B)(3) SUMMARY: In the aftermath of the 1991 Oakland Hills Fire, Assembly Bill 337 (Bates, 1992) directed CAL FIRE to identify and recommend fire hazard areas within Local Responsibility Areas (LRAs)—regions where local agencies are responsible for wildfire prevention and suppression.

This legislation added Sections 51175–51188 to the California Government Code, establishing the framework for designating Very High Fire Hazard Severity Zones (VHFHSZs).

In January 2020, the Town of Hillsborough adopted Ordinance No. 762, identifying Wildland Urban Interface (WUI) areas that included the 2008 VHFHSZs (as recommended by CAL FIRE) and additional high fire hazard parcels identified in the Town’s 2018 Community Assessment, consistent with CAL FIRE standards. These areas became subject to WUI fire prevention and construction regulations.

In 2021, Senate Bill 63 (SB 63) expanded the responsibilities of the State Fire Marshal, requiring the identification of moderate, high, and very high fire hazard zones within LRAs. This was based on updated statewide criteria that consider vegetation, terrain, weather, and other wildfire-related conditions, including the influence of wind.

On February 24, 2025, the Town of Hillsborough and Central County Fire Department received updated LRA Fire Hazard Severity Zone (FHSZ) maps from the State Fire Marshal (CAL FIRE).

The new maps no longer designate any areas within the Town as Very High Fire Hazard Severity Zones, in contrast to the 2008 map. The updated maps do designate moderate and high fire hazard areas, developed using advanced modeling based on current physical conditions.

It is important to note these maps reflect “fire hazard” not “fire risk”:
• Fire hazard reflects long-term potential wildfire behavior under specific physical conditions. • Fire risk involves the likelihood and consequences of wildfire, accounting for mitigation measures like defensible space or home hardening.

In accordance with Government Code Section 51178.5, the Town and Central County Fire Department published the updated maps online for public review within 30 days of receipt. -83-
Agenda Staff Report - Hillsborough City Council
June 9, 2025

Page 2 ends

Under Government Code Section 51179(a), local agencies must adopt fire hazard zone designations by ordinance within 120 days of receiving the State Fire Marshal’s recommendations.

The Town of Hillsborough is required to take formal action to adopt the revised FHSZ designations.

Local jurisdictions may designate additional areas as high or very high hazard zones (with supporting evidence) but cannot downgrade zones identified by the State. Once adopted, changes made by the local agency are final and non-rebuttable.

Following adoption, the Town of Hillsborough must submit the ordinance to the California Board of Forestry and Fire Protection within 30 days.

Implications of Designation:
• High FHSZs trigger Chapter 7A of the 2022 California Building Code, requiring ignition-resistant construction for new buildings.
• California Civil Code § 1102.6f mandates specific real estate disclosure requirements for homes in high or very high zones, including fire hardening statements and, by July 1, 2025, disclosure of low-cost retrofit recommendations.

If a Very High designation is locally applied, additional Requirements—including defensible space and WUI Fire Code Standards—would be triggered, in addition to several other requirements.

However, the Town of Hillsborough may choose to apply specific standards through a separate ordinance, without upgrading to a Very High designation.

According to CAL FIRE and the California Department of Insurance, FHSZ maps are for land use and mitigation planning and are not intended to impact insurance underwriting or availability.

At the May 12, 2025 City Council meeting, by unanimous roll call vote, the City Council introduced and waived further reading of the ordinance entitled, "An Ordinance of the City Council of the Town of Hillsborough Approving and Adopting Local Responsibility Area (LRA) Fire Hazard Severity Zones as Designated by the State Fire Marshal, Under Assembly Bill 211 and CEQA Guidelines 15378 and 15061(B)(3)."
FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ATTACHMENTS:

1. Ordinance

2. LRA Map for the Town of Hillsborough
-84-
Agenda Staff Report - Hillsborough City Council
June 9, 2025

Page 3 ends

PREPARED BY: Dave Pucci, Fire Chief and Patty Koch, Fire Marshal RECOMMENDATION: Adopt the ordinance entitled, "An ordinance of the City Council of the Town of Hillsborough Approving and Adopting Local Responsibility Area (LRA) Fire Hazard Severity Zones as Designated by the State Fire Marshal, Under Assembly Bill 211 and CEQA Guidelines 15378 and 15061(B)(3)."
-85-
ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

ADOPTING LOCAL RESPONSIBILITY AREA (LRA) FIRE HAZARD SEVERITY

ZONES AS DESIGNATED BY THE STATE FIRE MARSHAL, UNDER ASSEMBLY BILL 211 AND CEQA GUIDELINES 15378 AND 15061(B)(3)
WHEREAS, Government Code 51178 requires the State Fire Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas; moderate, high, and very high fire hazard severity zones are based on fuel loading, slope, fire weather, and other relevant factors including areas where winds have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread; and
WHEREAS, Local agencies are required to designate, by ordinance, moderate, high and very high severity zones in their jurisdiction within 120 days of receiving recommendations from the State Fire Marshal pursuant to Assembly Bill 211 (AB211), Government Code 51178, et seq.

NOW, THEREFORE, THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH DOES ORDAIN AS FOLLOWS:

Section 1. The Town of Hillsborough hereby designates the Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51178.

Section 2. The map, “City of Hillsborough Fire Hazard Severity Zones,” dated February 24, 2025, and attached hereto as Exhibit A, is hereby approved and incorporated by reference.

Section 3. The City Council finds and determines this Ordinance is not a project within the meaning of section 15378 of the CEQA Guidelines because it has no potential for resulting in physical change in the environment, either directly or ultimately. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility of a significant effect on the environment.

Section 4. If any section, subsection, clause or phrase in this Ordinance or the application thereof to any person or circumstances is for any reason held invalid, the validity of the remainder of this Ordinance or the application of such provisions to other persons or circumstances shall not be affected thereby. The City Council hereby declares that it would have passed this Ordinance and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases or the application thereof to any person or circumstance be held invalid.

Section 5. This Ordinance shall go into effect 30 days following its adoption. -86-
ATTACHMENT 1
2 Section 6. This Ordinance shall not be codified in the Hillsborough Municipal Code.

Section 7. No less than five days prior to the adoption of this Ordinance, the City Clerk published a summary of this Ordinance in accordance with Government Code section 36933. The City Clerk will certify to the passage of this Ordinance by the City Council of the Town of Hillsborough, California, and cause a summary to be published once within fifteen (15) days after its passage in a newspaper of general circulation, printed, published and circulated in the City in accordance with Government Code section 36933.
__________________________________
Mayor of the Town of Hillsborough
______________________________
Attest: City Clerk
ORDINANCE NO. ____ of the Town of Hillsborough introduced on May 12, 2025, and adopted on ________________, by the following vote of the City Council:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-87-
City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:

Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency The State of California and the Department of Forestry and Fire Gavin Newsom, Governor, State of California Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Waterbody
Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:25,000 at 11" x 17"
Km 0 1 2
Mi 0 1
Very High High Moderate
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal
Hillsborough

UNINCORPORATED
SAN MATEO CO.

BURLINGAME

SAN MATEO

SAN MATEO
February 24, 2025
As Identified by the
State Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF HILLSBOROUGH – SAN MATEO COUNTY
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effective April 1, 2024
-88-
ATTACHMENT 2

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
11 PUBLIC HEARING

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING THE FISCAL YEAR 2025-26 PROPOSED

OPERATING AND CAPITAL BUDGET
SUMMARY: The Town’s proposed operating and Capital Budget for Fiscal Year (FY) 2025-26 is $85.6 million for all funds, representing a 10% increase from the FY 2024-25 projection. The increase is primarily due to an increase in capital project spending.

The Proposed Budget complies with the Town’s policies and guidelines. Additionally, the General Fund, Water and Sewer Enterprise Funds, and the Asset Replacement Fund reserves comply with the Town's reserve policies and debt covenants.

A key factor in setting the FY 2025-26 budget is the stability of the property tax assessment roll.

Property tax, the Town’s largest General Fund revenue source, is projected to grow 4% based on the FY 2025-26 tax assessment roll. In-lieu Vehicle License Fees (VLF) revenue presents a risk to FY 2025-26 revenues and is budgeted using the latest estimates.

The City Council's goal-setting session identified and prioritized the goals for the coming year.

Many of the goals are long-term projects that will continue in future years. In FY 2025-26, the Town will continue to focus on implementing the policies and programs outlined in the adopted Housing Element.

GENERAL FUND
The General Fund is the primary fund, accounting for the direct services that the Town provides to its citizens. The General Fund budget includes funding for key services, such as public safety and recreation through the Hillsborough City School District (HRec), as well as building and planning services, general government, and contributions to the Burlingame and San Mateo libraries for Hillsborough residents to use.

The FY 2025-26 General Fund expenditures are $37.6 million, representing a $1.8 million (5%) increase over the FY 2024-25 projection. The increase is primarily due to salary and CalPERS cost increases, as well as the annual contribution to the Central County Fire Department Joint Powers Authority (JPA), and one-time project funding. FY 2025-26 General Fund revenues, including transfers in, are projected to be $38.7 million, a $1.2 million (3%) increase, primarily due to property tax revenue, offset by non-recurring one-time revenues received in FY 2024-25.

The FY 2025-26 General Fund proposed budget reflects a net draw of $1.1 million on General Fund reserves.
-89-
Agenda Staff Report - Hillsborough City Council
June 9, 2025

Page 2 ends

GENERAL FUND RESERVE
The FY 2025-26 Proposed Budget reflects a $31.1 million General Fund reserve, maintained for contingencies by policy and other programs. To balance the financial picture, the Town also has long-term pension liabilities of $39 million and other post-employment benefits liabilities of $11 million.

The Town’s General Fund Reserve Policy states that a minimum of 30%, with a goal of 50%, of expenditures should be reserved for contingencies, such as natural disasters, economic downturns, state revenue reductions, pandemics, or other significant fiscal impacts. The proposed General Fund reserve categories for FY 2025-26 are as follows:
• Contingency reserve at the policy level – a minimum 30% reserve of $11.9 million. • Contingency reserve – up to 50% – $8.0 million.
• Restricted reserve - Section 115 pension trust (General Fund portion) – held to mitigate the future budget impact of pension liabilities, $5.5 million.
• Assigned for capital – $4.7 million.
• Unrestricted reserve - $1.0 million

WATER AND SEWER ENTERPRISE FUNDS
User rates and reserves primarily fund the Water and Sewer Enterprise Funds.

Water Fund
The FY 2025-26 Water Fund revenue, excluding transfers, is projected at $19.3 million, a $0.9 million (5.0%) increase over the FY 2024-25. This increase is primarily attributable to a projected rate increase effective January 1, 2026. A rate study is underway that will inform the actual rates charged starting January 1, 2026.

The Water Fund expenses are $18.9 million, representing a $2.2 million (10.6%) decrease from the FY 2024-25 projection, primarily driven by lower capital spending and offset somewhat by increased purchased water and operating costs to account for cost-of-living adjustments in salaries and benefits. The budget reflects water usage at a similar level as FY 2024-25 and a San Francisco Public Utilities Commission (SFPUC) wholesale water rate increase of 2.3% for FY 2025-26 ($5.80 v. $5.67 per ccf.). The proposed Water Fund budget shows an addition to reserves of $0.4 million and an ending balance above the target reserve.

Sewer Fund
The FY 2025-26 Sewer Fund revenue, excluding transfers and grants ($3.7 million), is projected at $18.1 million, a $0.7 million (4.0%) increase over the FY 2024-25 projection. This increase is primarily due to a proposed 4% rate increase effective July 1, 2025, as outlined in the adopted fiveyear sewer rate series.

The FY 2025-26 Sewer Fund expense is $21.5 million, a $3 million (16.2%) increase over the FY 2024-25 projection, primarily due to higher capital improvement spending. -90-
Agenda Staff Report - Hillsborough City Council
June 9, 2025

Page 3 ends

The proposed Sewer Fund budget reflects a net excess revenue of $0.4 million, which will be added to the reserves.

FY 2025-26 CAPITAL PLAN
The FY 2025-26 Proposed Budget allocates $18.6 million for capital improvement projects (CIP) and asset replacements, enhancing infrastructure and maintaining the Town’s assets. • Storm Drains - Storm drain replacements will improve system dependability in wet weather conditions.
• Water Main Replacement - Aging water pipes will be replaced to enhance longevity, improve water quality, and increase water pressure to meet fire flow requirements and ensure earthquake resistance.
• Highline Water Project - The project will provide a reliable, cost-effective water line at a higher elevation, tied to the Harry Tracy plant, protecting health and safety during a natural disaster and resulting in operational savings in future years. The project will be shovel-ready in FY 2025-26. • Sewer Priority Basins - Sewer system improvements will reduce overflows and improve the longevity of the pipes. Priority Basin replacement is also essential for the sewer system to mitigate sewer system overflows.
• Parkside Culvert - The existing culvert has deteriorated and exhibits several structural deficiencies, which could render the roadway unusable and unsafe if left unaddressed. This project will replace the culvert and improve the roadway on Parkside Avenue. • Shady Lane Storm Drain – The project involves installing new storm drain infrastructure on Shady Lane to reduce localized flooding and protect against roadway erosion. • Facilities - The budget funds upgrades to the fire stations. • Vehicles/Equipment—Vehicles and equipment are replaced when they have exceeded their useful service life, are not functioning, or have high maintenance costs.

PROCESS
The budget process begins with the City Council’s annual goal-setting public meeting. These goals and business plans set the priority for the coming year and are incorporated into the budget proposal. Staff develop the line-item budgets for each department and fund, and the management team creates the proposed spending plan, which is then reviewed and approved in several public meetings before being presented at the public hearing for consideration of adoption.

The Proposed FY 2025-26 Budget was presented to the Financial Advisory Committee (FAC) for review and discussion on April 29, 2025. The FAC recommended the Proposed Budget for adoption by the City Council.
-91-
Agenda Staff Report - Hillsborough City Council
June 9, 2025

Page 4 ends

The City Council reviewed the Proposed FY 2025-26 Budget in detail at the Budget Study Session public meeting on May 12, 2025.

FISCAL IMPACT: The Proposed FY 2025-26 budget allocates a total of $85.6 million across all funds, supported by general fund revenues, primarily property taxes, a special safety tax, service charges and fees, as well as user rates for water and sewer services, and reserves.

ENVIRONMENTAL ISSUES: The consideration of this item is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guideline 15378(b) as a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact, or as an administrative activity that will not result in direct or indirect physical changes in the environment. Any items or projects funded through the budget are not a commitment to any project, but instead, any such projects will undergo their own analysis and potential approval in the future.

ATTACHMENTS:

1. Resolution

2. FY 2025-26 Operating and Capital Budget:
https://www.hillsborough.net/ArchiveCenter/ViewFile/Item/2782 PREPARED BY: Jan Cooke, Finance Director
RECOMMENDATION:

1. Open the public hearing and receive comments;

2. Close the public hearing; and

3. Adopt the resolution adopting the FY 2025-26 Operating and Capital Budget. -92-
RESOLUTION NO. 25-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH ADOPTING THE 2025-26 OPERATING AND CAPITAL BUDGET
WHEREAS, the Town of Hillsborough (“Town”) is responsible for providing the community with municipal services including, but not limited to, police and fire protection, water delivery, wastewater collection, street maintenance, and building and planning inspection services, and has prepared the operating budget plan for fiscal year (FY) 2025-26 and preliminary budgets for FY 2026-27 and FY 2027-28; and
WHEREAS, the Town’s budget was prepared in accordance with the Town’s established goals, policies and procedures; and
WHEREAS, the capital improvement plan for fiscal year 2025-26 is consistent with the Town’s General Plan; and
WHEREAS, the Financial Advisory Committee has been presented in open and noticed public meetings all details of the FY 2025-26 operating budget and the capital improvement plan for FY 2025-26; and
WHEREAS, the City Council and the general public have been presented in open and noticed public meetings all the details of the FY 2025-26 operating budget and capital improvement plan; and
WHEREAS, the City Council has now completed its review of the operating and capital improvement plan for FY 2025-26.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby adopts the FY 2025-26 Operating and Capital budget and finds that as of July 1, 2025, the amount of $85,572,464.00 is fixed as the amount necessary to meet all municipal operating and capital requirements.

Mayor of the Town of Hillsborough

Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 9th day of June 2025, by the following vote of the members thereof:

AYES: Councilmembers:

NOES: Councilmembers:
-93-
2 ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
-94-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
12 OLD BUSINESS

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: 40 BAYWOOD COUNTERPROPOSAL AND AUTHORIZATION OF THE CITY

MANAGER TO PRESENT THE PROPOSAL TO THE TRUSTEE
SUMMARY: As a follow up to the City Council Study Session on April 28, 2025 regarding the 40 Baywood property donation proposal, staff seeks City Council direction on a counterproposal for presentation to the Trustee of the 40 Baywood property.

Based on the City Council discussion on April 28th, staff presents the following non-negotiable Conditions for Acceptance for City Council discussion:

1. Full ownership of the property by the Town, with no claim by “Friends of 40 Baywood Avenue”

2. Transfer of all trust assets to the Town for maintenance of the property.

3. Termination of “Friends of 40 Baywood Avenue’s” involvement in property or trust management, in its current form.

The conditions above would be presented to the Trustee by the City Manager with a deadline of 60 days for response. The City Manager will report the Trustee’s response to the City Council at a public meeting.

If the trustee rejects these points, the Town will not consider acceptance of the property and will not proceed to conduct a Financial Feasibility Study.

If the trustee accepts these and/or any additional conditions the City Council directs, the Town will conduct a Financial Feasibility Study to:

1. Update 2020 cost estimates ($330,000–$500,000/year, with $150,000–$300,000 General Fund subsidies).

2. Assess trust assets and revenue potential.

3. Present findings to the City Council for an informed, final decision on acceptance.

This approach protects the Town’s interests and ensures the Town avoids financial risk.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item at this time. -95-
Agenda Staff Report - Hillsborough City Council
June 9, 2025

Page 2 ends

ENVIRONMENTAL ISSUES: The proposed discussion and direction on this item are exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines sections 15378(b)(2) and 15378(b)(5) as ongoing administrative or organizational activities that will not result in direct or indirect physical changes in the environment.

ATTACHMENTS: None
PREPARED BY: Doug Davis, City Manager
RECOMMENDATION: By motion, provide direction on the 40 Baywood counterproposal as stated below and authorize the City Manager to present the proposal to the Trustee with a deadline of 60 days for response by the Trustee:

Non-negotiable Conditions for Acceptance:

1. Full ownership of the property by the Town, with no claim by “Friends of 40 Baywood Avenue”

2. Transfer of all trust assets to the Town for maintenance of the property.

3. Termination of “Friends of 40 Baywood Avenue’s” involvement in property or trust management, in its current form.
-96-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
13 NEW BUSINESS

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE-YEAR AGREEMENT WITH BRINC DRONES, INC. FOR THE ACQUISITION

OF TWO BRINC DRONES AS A FIRST RESPONDER (DFR) DRONES AND RELATED SERVICES IN A TOTAL CONTRACT AMOUNT OF $541,397.50 ALLOCATED FROM THE

POLICE GRANTS FUND (SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND) AND APPROVING A FISCAL YEAR 2024-25 BUDGET AMENDMENT IN THE AMOUNT OF $8,279.50 SUMMARY: The Hillsborough Police Department ("HPD"), with City Council support, has prioritized technological improvements to address crime prevention, investigation, and suspect apprehension as core mission elements. HPD currently deploys two BRINC Lemur 2 tactical drones for high-risk interior searches, leveraging their purpose-built design for GPS-denied indoor environments using onboard lidar sensors for obstacle avoidance. However, the Lemur 2 drones lack GPS assistance, Automatic Dependent Surveillance-Broadcast (ADSB) for air traffic communication, and the advanced outdoor functionality of larger DFR/overwatch airframes, limiting their effectiveness for outdoor patrols or higher altitude operations.

To address these limitations and enhance public safety, HPD proposes Drones as a First Responder (DFR) program, building on the success of peer cities, which have reported up to 30% faster incident assessments with DFR systems. BRINC Drones, Inc., selected through a competitive NPPGov cooperative purchasing process (Contract No. PS24040, awarded February 2024), offers a tailored solution. The proposed five-year agreement, dated March 31, 2025, includes two Responder drones, LiveOps services, and a comprehensive support program, as detailed below and in the attachments to the staff report.

Enhanced Public Safety and Officer Protection
The DFR program will enable rapid aerial response to crimes-in-progress (e.g., burglaries, pursuits) and provide live aerial views via LiveOps, reducing officer risks in unknown situations.

The Responder drones, equipped with emergency parachute attachments, enhance safety during outdoor operations, complementing the indoor capabilities of the existing Lemur 2 drones.

Community and Regional Asset: DFR Program
The DFR program also represents a transformative approach to public safety, positioning HPD as a leader in innovative policing while delivering tangible benefits to the community and regional partners. By integrating advanced drone technology into emergency response protocols, the DFR program enhances interdepartmental coordination, improves operational efficiency, and fosters -97-
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greater community trust, aligning seamlessly with HPD’s commitment to excellence in public safety.

The DFR program strengthens joint operations between HPD and the Central County Fire Department, enabling rapid, coordinated responses to critical incidents such as structure fires, brushfires, vehicle fires, and hazardous material incidents. Drones equipped with high-resolution cameras and thermal imaging provide real-time aerial intelligence, allowing responders to assess fire scope, identify hot spots, and prioritize resource allocation before ground units arrive. This capability reduces response times and enhances situational awareness, ensuring more effective and safer operations.

Beyond fire response, the DFR program supports regional mutual aid efforts by providing scalable aerial support during large-scale emergencies, such as natural disasters or multi-jurisdictional incidents. By sharing drone-generated data with neighboring agencies, HPD can contribute to a cohesive regional public safety network, fostering stronger partnerships and improving outcomes across San Mateo County.

Improved Operational Efficiency and Resource Optimization The DFR program optimizes HPD's resource deployment by providing a cost-effective, high-impact tool for incident management. Drones can be deployed rapidly to assess incidents ranging from missing persons searches to traffic collisions, delivering critical information to officers and command staff without the need for immediate ground unit deployment. This capability preserves personnel resources for high-priority tasks, reduces wear on vehicle fleets, and minimizes officer exposure to hazardous environments, such as unstable structures or active fire zones.

Additionally, the program’s ability to document incidents through high-quality video and photographic evidence enhances post-incident analysis, training, and reporting. This data-driven approach supports continuous improvement in department operations, ensuring that the Department remains at the forefront of modern policing practices.

The BRINC Responder drones, launchable from a base station with a 40-minute recharge time, will respond faster than ground units across Hillsborough’s 6.3 square miles, freeing patrol officers for high-priority calls. The LiveOps autonomous flight control system, configurable for Hillsborough’s airspace, allows dispatchers and supervisors to assess situations in real-time, aligning with best practices from regional DFR programs.

Alignment with HPD’s Innovative Public Safety Goals
The DFR program embodies HPD’s vision of leveraging cutting-edge technology to enhance public safety while maintaining the town’s unique character. By adopting drones, HPD demonstrates its commitment to staying ahead of emerging challenges, such as increasing wildfire risks and complex urban-rural interface incidents. The program also positions HPD as a model for other Bay Area agencies, showcasing how technology can be harnessed responsibly to protect lives and property.
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Moreover, the DFR program aligns with regional and state-level initiatives to integrate unmanned aerial systems into public safety frameworks, ensuring compliance with Federal Aviation Administration (FAA) regulations and California’s privacy laws. This forward-looking approach not only enhances Hillsborough’s operational capabilities but also contributes to the broader evolution of policing standards.

Building Community Trust Through Transparency and Non-Invasive Oversight This DFR program is designed with community trust and engagement at its core. By providing noninvasive aerial oversight, drones offer a less intrusive alternative to traditional policing methods, such as vehicle pursuits or on-foot patrols in sensitive situations. For example, during search-andrescue operations or neighborhood safety checks, drones can cover large areas discreetly, minimizing disruption to residents while delivering critical information to responders.

To further build trust, HPD commits to transparent policies governing drone use, including clear guidelines on data privacy, flight boundaries, and community notification. Regular public demonstrations and informational sessions will showcase the program’s capabilities, inviting feedback to ensure alignment with community values. This proactive engagement reinforces HPD’s reputation as a forward-thinking, community-centric department.

Regulatory Compliance and Training
The contract includes Federal Aviation Administration (FAA) regulatory support and certified training, ensuring compliance with federal and local laws. This mitigates liability risks, a key consideration in drone program adoptions by agencies nationwide.

The acquisition of two BRINC DFR drones and a patrol/overwatch program will enhance HPD’s ability to prevent crime, apprehend suspects, and support investigations, while leveraging existing Lemur 2 technology.

The Drone First Responder program is a strategic investment in Hillsborough’s public safety future, delivering enhanced coordination, operational efficiency, and community trust. By providing realtime intelligence, optimizing resources, and prioritizing transparency, the DFR program strengthens the HPD’s ability to protect and serve while fostering regional collaboration and innovation. This initiative underscores our unwavering commitment to keeping Hillsborough safe, resilient, and connected.

FISCAL IMPACT: BRINC offers a $154,998.00 discount off the list price. The total five-year agreement amount is $541,397.50, including sales tax and first-year set-up costs for site preparation and utilities. Funds to pay for the BRINC DFR program are not drawn from the Town of Hillsborough’s General Fund. These funds are available in the Police Grants Fund commonly known as “Supplemental Law Enforcement Services Fund (SLESF)” and “State COPS Funding” and are immediately available for use. SLESF is a State-level program in California that allocates resources to local law enforcement agencies, such as city police departments, county sheriffs, and certain special districts. These funds, which are deposited by the State of California into a Towncontrolled account and distributed per statutory requirements, typically on a per capita basis, are restricted to specific law enforcement purposes, such as hiring officers, purchasing equipment, or -99-
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supporting frontline police services. Hillsborough’s current SLESF balance is $900,000.00. The DFR program would draw $108,279.50 annually for five years, totaling $541,397.50 from this dedicated fund, ensuring no impact on the Town’s General Fund.

A FY 2024-25 budget amendment is required for $8,279.50.

ENVIRONMENTAL ISSUES: This action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines, as it will not result in a direct or reasonably foreseeable indirect physical change to the environment, nor is it a project as defined in Section 15378. The electric-powered drones, used sparingly for emergency response, have minimal environmental impact.

ATTACHMENTS:

1. Resolution

2. Hillsborough Police Department Drone Policy and Compliance #605

3. Hillsborough PD Drone FAQ Document
PREPARED BY: Nelson Corteway, Chief of Police and Robert Kalkbrenner, Sergeant RECOMMENDATION: Adopt the resolution approving and authorizing the City Manager to execute a five-year agreement with BRINC Drones, Inc. for the acquisition of two BRINC Drones as a First Responder (DFR) drones and related services in a total contract amount of $541,397.50 allocated from the Police Grants Fund (Supplemental Law Enforcement Services Fund) and approving a FY 2024-25 budget amendment in the amount of $8,279.50. -100-
RESOLUTION NO. 25-

RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE-YEAR AGREEMENT WITH BRINC DRONES, INC. FOR THE

ACQUISITION OF TWO BRINC DFR DRONES AND RELATED SERVICES IN A TOTAL CONTRACT AMOUNT OF $541,397.50 FROM THE POLICE GRANTS FUND (SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND) AND APPROVING A FISCAL YEAR 2024-25 BUDGET AMENDMENT IN THE AMOUNT OF $8,279.50 WHEREAS, the Hillsborough Police Department (“Department”) is committed to enhancing public safety, officer protection, and operational efficiency through innovative technology, as outlined in its mission to prioritize crime prevention, investigation, and suspect apprehension; and WHEREAS, the proposed Drone as First Responder (DFR) program, utilizing two BRINC Responder drones, will enable rapid aerial response to crimes-inprogress, provide real-time intelligence via LiveOps, and support coordinated responses with the Central County Fire Department for incidents such as fires and hazardous material events; and WHEREAS, the DFR program builds on the success of the Department’s existing BRINC Lemur 2 drones, complementing their indoor capabilities with advanced outdoor functionality, including GPS assistance; and WHEREAS, pursuant to the Town of Hillsborough’s (“Town’s”) Purchasing Policy, to purchase two BRINC Responder drones, for a purchase of this amount, the Town is required to conduct a formal RFP unless an exception applies; and
WHEREAS, the Town is using a NPPGov cooperative purchasing agreement which the Town participates in and that is identified in the Town’s Purchasing Policy as an exception in lieu of a formal RFP; and
WHEREAS, utilizing the NPPGov cooperative purchasing agreement is consistent with the Town’s Purchasing Policy, thereby ensuring the Town is obtaining the best pricing for equipment; and
WHEREAS, the DFR program enhances regional mutual aid efforts by providing scalable aerial support and data-sharing capabilities, fostering stronger partnerships across San Mateo County and aligning with Hillsborough’s vision of leadership in public safety innovation; and
WHEREAS, the DFR program is designed to build community trust through transparent policies, non-invasive oversight, and public engagement, including clear guidelines on data privacy, flight boundaries, and regular information sharing to ensure alignment with community values; and
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ATTACHMENT 1
2 WHEREAS, the program is fiscally responsible, with funding proposed from the SLESF Fund, a budget amendment for initial setup and utility costs, and annual payments of $108,279.50 over five years, ensuring long-term costeffectiveness compared to standalone systems; and WHEREAS, the acquisition of the BRINC DFR drones complies with Federal Aviation Administration (FAA) regulations, California privacy laws, and CEQA exemptions (Sections 15060(c)(2) and 15060(c)(3)), with minimal environmental impact due to the drones’ electric-powered, emergency-use design.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby approves and authorizes the City Manager to execute a five-year agreement with BRINC Drones, Inc. for the acquisition of two BRINC First Responder Drones as part of Hillsborough Police Department’s Drone First Responder (DFR) Program and related services in a total contract amount of $541,397.50 allocated from the Police Grants Fund (Supplemental Law Enforcement Services Fund) and approving a FY 2024-25 budget amendment in the amount of $8,279.50.

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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Policy
605
Hillsborough Police Department
Hillsborough PD Policy Manual
Copyright Lexipol, LLC 2025/02/01, All Rights Reserved.

Published with permission by Hillsborough Police Department Unmanned Aerial System (UAS) Operations -
1 Unmanned Aerial System (UAS) Operations
605.1 PURPOSE AND SCOPE
The purpose of this policy is to establish guidelines for the use of an unmanned aerial system (UAS) and for the storage, retrieval and dissemination of images and data captured by the UAS. 605.1.1 DEFINITIONS
Definitions related to this policy include:

Unmanned Aerial System (UAS) - An unmanned aircraft of any type that is capable of sustaining directed flight, whether preprogrammed or remotely controlled (commonly referred to as an unmanned aerial vehicle (UAV)), and all of the supporting or attached systems designed for gathering information through imaging, recording or any other means. 605.2 POLICY
Unmanned aerial systems may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations.
605.3 PRIVACY
The use of the UAS potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure). Operators and observers shall take reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is a reasonable expectation of privacy.

Reasonable precautions can include, for example, deactivating or turning imaging devices away from such areas or persons during UAS operations.
605.4 PROGRAM COORDINATOR
The Chief of Police will appoint a program coordinator who will be responsible for the management of the UAS program. The program coordinator will ensure that policies and procedures conform to current laws, regulations, and best practices and will have the following additional responsibilities:
• Coordinating the FAA Certificate of Waiver or Authorization (COA) application process and ensuring that the COA is current, and/or coordinating compliance with FAA Part 107 Remote Pilot Certificate, as appropriate for department operations. • Ensuring that all authorized operators and required observers have completed all required FAA and department-approved training in the operation, applicable laws, policies, and procedures regarding use of the UAS.
• Developing uniform protocol for submission and evaluation of requests to deploy a UAS, including urgent requests made during ongoing or emerging incidents. -103-
ATTACHMENT 2
Hillsborough Police Department
Hillsborough PD Policy Manual
Unmanned Aerial System (UAS) Operations
Copyright Lexipol, LLC 2025/02/01, All Rights Reserved.

Published with permission by Hillsborough Police Department Unmanned Aerial System (UAS) Operations -
2 Deployment of a UAS shall require written authorization of the Chief of Police or the authorized designee, depending on the type of mission.
• Coordinating the completion of the FAA Emergency Operation Request Form in emergency situations, as applicable (e.g., natural disasters, search and rescue, emergency situations to safeguard human life).
• Developing protocol for conducting criminal investigations involving a UAS, including documentation of time spent monitoring a subject.
• Implementing a system for public notification of UAS deployment. • Developing an operational protocol governing the deployment and operation of a UAS including but not limited to safety oversight, use of visual observers, establishment of lost link procedures, and secure communication with air traffic control facilities. • Developing a protocol for fully documenting all missions. • Developing a UAS inspection, maintenance, and record-keeping protocol to ensure continuing airworthiness of a UAS, up to and including its overhaul or life limits. • Developing protocols to ensure that all data intended to be used as evidence are accessed, maintained, stored, and retrieved in a manner that ensures its integrity as evidence, including strict adherence to chain of custody requirements. Electronic trails, including encryption, authenticity certificates, and date and time stamping, shall be used as appropriate to preserve individual rights and to ensure the authenticity and maintenance of a secure evidentiary chain of custody.
• Developing protocols that ensure retention and purge periods are maintained in accordance with established records retention schedules. • Facilitating law enforcement access to images and data captured by the UAS. • Recommending program enhancements, particularly regarding safety and information security.
• Ensuring that established protocols are followed by monitoring and providing periodic reports on the program to the Chief of Police.
• Maintaining familiarity with FAA regulatory standards, state laws and regulations, and local ordinances regarding the operations of a UAS.
605.5 USE OF UAS
Only authorized operators who have completed the required training shall be permitted to operate the UAS.

Use of vision enhancement technology (e.g., thermal and other imaging equipment not generally available to the public) is permissible in viewing areas only where there is no protectable privacy interest or when in compliance with a search warrant or court order. In all other instances, legal counsel should be consulted.

UAS operations should only be conducted consistent with FAA regulations. -104-
Hillsborough Police Department
Hillsborough PD Policy Manual
Unmanned Aerial System (UAS) Operations
Copyright Lexipol, LLC 2025/02/01, All Rights Reserved.

Published with permission by Hillsborough Police Department Unmanned Aerial System (UAS) Operations -
3 605.6 PROHIBITED USE
The UAS video surveillance equipment shall not be used:
• To conduct random surveillance activities.
• To target a person based solely on actual or perceived characteristics, such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, or disability. • To harass, intimidate, or discriminate against any individual or group. • To conduct personal business of any type.

The UAS shall not be weaponized.
605.7 RETENTION OF UAS DATA
Data collected by the UAS shall be retained as provided in the established records retention schedule.
-105-
Hillsborough Police Department Drone First Responder (DFR) Program FAQ:

1. What is the purpose of the Hillsborough Police Department’s Drone First Responder (DFR) program?
The DFR program, utilizing BRINC Responder drones, enhances our mission to protect lives, prevent crime, and apprehend suspects. By deploying drones as first responders, we can rapidly assess emergencies such as crimes in progress, search and rescue operations, natural disasters, or fire incidents, providing real-time aerial intelligence. This program strengthens coordination with the Central County Fire Department and regional partners, improving response times and officer safety while aligning with Hillsborough’s commitment to innovative, community-focused public safety.

2. How do drones improve public safety and officer protection? BRINC Responder drones, equipped with high-resolution cameras, thermal imaging, and emergency parachute systems, enable rapid aerial response to incidents like burglaries, pursuits, or wildfires. They provide live views via BRINC’s LiveOps platform, reducing officer exposure to hazardous situations, such as unstable structures or active fire zones. By complementing our existing Lemur 2 indoor drones, the DFR program ensures comprehensive coverage, enhancing situational awareness and protecting both officers and the community.

3. How does the DFR program benefit the community and region? The DFR program positions Hillsborough as a leader in innovative policing, fostering community trust through non-invasive aerial oversight. Drones support coordinated responses with the Central County Fire Department for incidents like structure fires or hazardous material spills, delivering critical data to prioritize resources. Regionally, the program strengthens mutual aid by sharing aerial intelligence during large-scale emergencies, contributing to a safer San Mateo County.

4. How does the program optimize police resources?
Drones streamline incident management by providing immediate aerial assessments for events like missing persons searches, smoke investigations, traffic collisions, and various public safety incidents. With a 40-minute recharge time and autonomous flight capabilities, Responder drones cover Hillsborough’s 6.3 square miles faster than patrol vehicles, reducing fleet wear and officer exposure to risks. High-quality video evidence also enhances investigations, training, and reporting, supporting data-driven policing.

5. How does the program address privacy concerns?
Privacy is paramount. Under Policy 605, drones are prohibited from recording or transmitting images where individuals have a reasonable expectation of privacy (e.g., homes, yards) without a warrant or exigent circumstances. Operators are trained to redirect or deactivate imaging devices to avoid private areas, adhering to constitutional standards. Data is securely stored, access is restricted to authorized personnel, and retention follows strict schedules to balance public safety and individual rights.
-106-
ATTACHMENT 3

6. What restrictions govern drone use?
Drones are strictly prohibited from:
• Random or unauthorized surveillance.
• Targeting individuals based on race, ethnicity, religion, or other protected characteristics. • Harassment, intimidation, or discrimination.
• Personal use by officers.
• Weaponization.

Advanced imaging, such as thermal cameras, is limited to areas without privacy interests or when legally authorized, ensuring compliance with California privacy laws and legal oversight.

7. How does the program comply with regulations?
The DFR program adheres to Federal Aviation Administration (FAA) regulations, including Part 107 Remote Pilot Certificate requirements and Beyond Visual Line of Sight (BVLOS) waivers.

All operators are FAA-certified and trained on federal, state, and local laws. BRINC provides regulatory support to maintain compliance, and our Program Coordinator ensures policies align with evolving standards, mitigating liability risks.

8. How is drone data managed to protect privacy and evidence integrity? Data is handled with rigorous protocols:
• Evidence is encrypted, time-stamped, and stored securely to maintain chain of custody. • Access is limited to authorized personnel for legitimate law enforcement purposes. • Data is retained per records retention schedules and purged as required.

These measures ensure transparency, accountability, and protection of both privacy and evidence integrity.

9. How is the DFR program managed and kept current?
The Chief of Police appoints a Program Coordinator to oversee the DFR program.

Responsibilities include FAA compliance, operator training, equipment maintenance, and policy updates to reflect legal, technological, and community feedback. Periodic reports to the Chief ensure the program evolves responsibly, maintaining alignment with Hillsborough’s public safety goals.

10. How will the community be engaged and informed?
Transparency is core to the DFR program. We will:
• Host public demonstrations and informational sessions to showcase drone capabilities and gather feedback.
• Provide public notifications of drone deployments via announcements, community meetings, or online updates.
• Publish program statistics on a transparency portal dashboard as the program develops.

Residents are encouraged to contact the Chief of Police or Program Coordinator with questions or concerns to ensure the program reflects community values. -107-

11. Why choose BRINC, and how does it enhance first responder capabilities? The Hillsborough Police Department conducted a thorough vetting and analysis of drone companies to identify the best partner for our DFR program. BRINC, a U.S.-based company, emerged as the superior choice due to its industry-leading, public safety-focused drone solutions tailored to our needs. Selected through a competitive NPPGov process (Contract No.

PS24040), BRINC’s Responder drones offer advanced features like autonomous flight and LiveOps integration, enhancing response times and situational awareness. This partnership ensures reliable, cutting-edge technology that aligns with our mission to deliver high-quality public safety services to Hillsborough.

12. How does the DFR program align with Hillsborough’s vision? The DFR program embodies Hillsborough’s commitment to leveraging cutting-edge technology to enhance public safety while preserving the town’s unique character. By addressing emerging challenges like wildfire risks and complex incidents, it positions Hillsborough as a model for responsible drone use in the Bay Area. The program’s focus on transparency, efficiency, and regional collaboration reinforces our dedication to a safe, resilient, and connected community.

13. What if I have additional concerns or questions?
We value your input! Contact the Chief of Police or the Program Coordinator directly to discuss the DFR program. Our commitment is to address concerns, refine the program, and ensure it meets the expectations of Hillsborough’s residents, fostering trust and collaboration.

Contact Information:

Chief of Police:

Nelson T. Corteway
[email protected]
650-375-7450
DRONE Program Coordinator:

Robert Kalkbrenner
[email protected]
650-375-7559
-108-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
14 NEW BUSINESS

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: RESOLUTION ADOPTING THE TOWN OF HILLSBOROUGH CROSSCONNECTION CONTROL PLAN AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO MAKE AS-NEEDED UPDATES TO THE PLAN, UNDER CEQA GUIDELINE 15301 SUMMARY: A cross-connection is an interconnection between a potable water supply and a nonpotable source containing liquid, gas, or other substances. Swimming pools, irrigation systems and fire protection sprinklers are common examples of interconnected systems that contain nonpotable water or substances. Such interconnections must be prevented by an approved backflow prevention device.

Backflow is a change in the direction of water flow, which normally flows from the potable water distribution system to the customer. When backflow occurs (during a water main break, for example), non-potable substances can flow backward from the private plumbing system into the potable water distribution system through an unprotected cross-connection. Chemical and biological contaminants introduced into potable water systems via backflows can cause illness and even death in individuals consuming contaminated water.

Backflow prevention devices are installed between the private and public water system, often at the water meter, but also at the source of cross-connection, to prevent backflow. The most common of these are called reduce pressure principal (RP) and double-check valve (DC) backflow prevention assemblies.

Hillsborough partners with the San Mateo County Environmental Health Division (County Environmental Health) to implement its Cross-Connection Control Program. Hillsborough’s Public Works Department, Building and Planning Department and the Central County Fire Department all play important roles in implementing its Cross-Connection Control Program with Environmental Health to ensure the public health and safety of all Hillsborough’s water customers.

On December 10, 2023, the State Water Resources Control Board adopted the California CrossConnection Control Policy Handbook (CCCPH), which was prepared by the California Environmental Protection Agency. The CCCPH went into effect on July 1, 2024 and replaced the existing cross-connection control and backflow prevention regulations in Title 17 of the California Code of Regulations. The CCCPH is available at
https://www.waterboards.ca.gov/drinking_water/certlic/drinkingwater/cccph.html.

Compliance with the CCCPH is mandatory for all California Public Water Systems (PWS). Public Water agencies have until July 1, 2025 to amend their existing cross-connection control plans to -109-
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conform with the CCCPH. The Town currently relies on San Mateo County’s Health’s plan; however, it is now required to develop its own independent plan.

On March 25, 2025, the San Mateo County Board of Supervisors adopted Ordinance No. 4903 amending the County’s Cross-Connection Control Program to conform with the CCCPH. The Cross-Connection Control Ordinance gives County Environmental Health the authority to inspect facilities, including single family residences, to determine if protection of the public water system is required. It also prohibits the existence of a cross-connection, requires the correction of a known cross-connection, establishes an annual testing schedule for backflow assemblies and establishes a process by which backflow assembly testers are authorized by County Environmental Health.

The Town’s Public Works Engineering and Water Division staff worked closely with County Environmental Health, the Hillsborough Building and Planning Department, and the Central County Fire Department to draft the Town of Hillsborough Cross-Connection Control Plan (Plan). The Plan conforms with the CCCPH, the County Environmental Health Cross-Connection Control Program, the Building and Plumbing Code and associated fire suppression system requirements. The Plan is intended to be a live document, and the Director of Public Works should have authorization to update the Plan as necessary to ensure the Town maintains compliance with current regulations.

FISCAL IMPACT: There is no fiscal impact associated with this agenda item.

ENVIRONMENTAL ISSUES: The action is categorically exempt from the California Environmental Quality Act according to Section 15301 of the California Code of Regulations.

ATTACHMENTS:

1. Resolution

2. Draft Town of Hillsborough Cross-Connection Control Plan PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Adopt the resolution adopting the Town of Hillsborough Cross-Connection Control Plan and authorizing the Director of Public Works to make as-needed updates to the plan, under CEQA Guideline 15301.
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RESOLUTION NO. 25-

RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH

ADOPTING THE TOWN OF HILLSBOROUGH CROSS-CONNECTION CONTROL PLAN AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO MAKE ASNEEDED UPDATES TO THE PLAN, UNDER CEQA GUIDELINE 15301 WHEREAS, the Town of Hillsborough (“Town”) maintains the Town’s potable water distribution system; and
WHEREAS, on December 10, 2023, the State Water Resources Control Board adopted the California Cross-Connection Control Policy Handbook (CCCPH); and
WHEREAS, public water agencies have until July 1, 2025 to amend their existing cross connection control plans to conform with the CCCPH; and WHEREAS, on March 25, 2025, the San Mateo County Board of Supervisors adopted Ordinance No. 4903 amending the County’s Cross-Connection Control Program to conform with the CCCPH; and
WHEREAS, the Town is a partner in the San Mateo County Cross-Connection Control Program; and
WHEREAS, the Town’s Public Works Engineering and Water Division staff worked closely with the San Mateo County Environmental Health Division, the Hillsborough Building and Planning Department, and the Central County Fire Department to update the Town’s Cross-Connection Control Plan; and
WHEREAS, the Town’s Cross-Connection Control Plan conforms with the CCCPH, the County Cross-Connection Control Program, the Building and Plumbing Code, and associated fire suppression system requirements; and WHEREAS, staff recommends that the City Council adopt a resolution adopting the Town of Hillsborough Cross-Connection Control Plan.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Hillsborough hereby adopts the Town of Hillsborough Cross-Connection Control Plan in accordance with the California Cross-Connection Control Handbook and authorizes the Director of Public Works to make as-needed update to the Plan.

Mayor of the Town of Hillsborough
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ATTACHMENT 1
2 Attest: City Clerk
This resolution was adopted by the City Council of the Town of Hillsborough at its regular meeting held on the 9th day of June 2025, by the following vote of the members thereof:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
-112-
1 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT Town of Hillsborough
DRAFT Cross-Connection Control Plan
May 23, 2025
-113-
2 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT

TABLE OF CONTENTS
TABLE OF CONTENTS.............................................................................................................................. 2 DEFINITIONS.......................................................................................................................................... 3 ACRONYMS............................................................................................................................................ 5

1. PLAN ORGANIZATION AND POLICY OVERVIEW ................................................................................ 6

2. BACKGROUND ON BACKFLOW PROTECTION AND CROSS-CONNECTION CONTROL........................ 7

3. OPERATING RULES AND ORDINANCES.......................................................................................... 10

4. CROSS-CONNECTION CONTROL PROGRAM COORDINATOR......................................................... 11

5. HAZARD ASSESSMENTS ................................................................................................................ 13

6. BACKFLOW PREVENTION .............................................................................................................. 16

7. BACKFLOW PREVENTION ASSEMBLIES.......................................................................................... 18

8. CERTIFIED CROSS-CONNECTION CONTROL SPECIALISTS ............................................................. 21

9. CERTIFIED BACKFLOW PREVENTION ASSEMBLY TESTERS AND TESTING ........................................ 22

10. RECORDKEEPING ......................................................................................................................... 24

11. BACKFLOW INCIDENT RESPONSE AND NOTIFICATION................................................................... 26

12. PUBLIC OUTREACH AND LOCAL ENTITY COORDINATION............................................................... 28

13. APPENDIX ..................................................................................................................................... 29 -114-
3 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT

DEFINITIONS
The terms used in this Section G have the following meanings. a) Air Gap Separation (AG): A physical vertical separation of at least two times the effective pipe diameter between the free-flowing discharge end of a potable water supply pipeline and the flood level of an open or non-pressurized receiving vessel, which is in no case less than 1 inch. b) Approved Water Supply: A water source that the State Water Resources Control Board has approved for domestic use in a Public Water System and is designated as such in a domestic water supply permit issued pursuant to California Health and Safety Code §116525. c) Authorized Backflow Prevention Assembly Tester: A Person who possesses a valid certification to test Backflow Prevention Assemblies and to inspect Air Gap Separations and is authorized by San Mateo County to do such work in accordance San Mateo County Ordinance Number 4903. d) Authorized Cross-Connection Control Specialist: A Person who possesses a valid certification to conduct Hazard Assessments, typically either employed by the Town of Hillsborough or the San Mateo County Environmental Health Division.
e) Backflow: An undesired or unintended reversal of flow of water and/or other liquids, gases, or other substances into a Public Water System’s distribution system or Approved Water Supply. f) Backflow Preventer: A Backflow Prevention Assembly or an Air Gap Separation. g) Backflow Prevention Assembly: A mechanical assembly designed and constructed to prevent Backflow, such that while in-line, it can be maintained and its ability to prevent Backflow, as designed, can be field tested, inspected, and evaluated. h) Backflow Tag: The tag provided by San Mateo County that an Authorized Backflow Prevention Assembly Tester or Authorized Cross-Connection Control Specialist shall affix to a Backflow Preventer after it has been inspected and passed testing in accordance with San Mateo County Ordinance 4903.
i) Containment: Protection of the Public Water System’s distribution system from Backflow from a Property through the installation of one or more Backflow Preventers, installed as close as practical to the Property’s Water Service Connection, in a manner that isolates the Property from the Public Water System’s distribution system.
j) Cross-Connection: Any actual or potential connection or structural arrangement between (1) the Public Water System, including a piping system connected to the Public Water System and located on a Property or available to the Property Owner, and (2) any source or distribution system containing liquid, gas, or other substances not from an Approved Water Supply. k) Cross-Connection Test: A test supervised by an Authorized Cross-Connection Control Specialist to verify that no Cross-Connections exist between the potable water piping and any Auxiliary Water piping system.
l) Customer: The Person that receives water service from the Town of Hillsborough at a Property and is listed as the customer of record for the Property in Hillsborough’s customer account database.

The Customer may be the Property Owner, property renter or the Property Owner’s agent. m) Double-Check Detector Backflow Prevention Assembly (DCDA): A DC that includes a bypass with a water meter and DC, with the bypass’s water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow. -115-
4 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT n) Double-Check Detector Backflow Prevention Assembly Type II (DCDA-II): A DC that includes a bypass around the second check, with the bypass having a single check valve and a water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow.
o) Double-Check Valve Backflow Prevention Assembly (DC): A Backflow Prevention Assembly consisting of two independently acting, internally loaded check valves, with tightly closing shutoff valves located at each end of the assembly (upstream and downstream of the two check valves) and fitted with test cocks that enable accurate field testing of the assembly. p) Environmental Health: San Mateo County’s Department of Environmental Health Services Division. q) Hazard Assessment: An assessment by an Authorized Cross-Connection Control Specialist to evaluate the types and degrees of hazard on a Property. r) High-Hazard Cross-Connection: A Cross-Connection that poses a threat to the potability or safety of the Public Water System. Materials entering the Public Water System through a High-Hazard Cross-Connection are contaminants, or health hazards.
s) Low-Hazard Cross-Connection: A Cross-Connection that does not pose a threat to the potability or safety of the Public Water System but may adversely affect the aesthetic quality of the Potable Water System. Materials entering the Public Water System through a Low-Hazard CrossConnection are pollutants, or non-health hazards. t) Point of Connection: A Customer’s water meter for all Hillsborough-provided water services. u) Property: Any parcel, premises, building, or other structure that receives potable water service from the Public Water System.
v) Property Owner: The legal owner of a Property or the agent of the legal owner of a Property. w) Public Water System (PWS): A potable water system as defined in California Health and Safety Code §116275(h). For the purposes of these Rules and Regulations, the term Public Water System refers to the potable water system operated and maintained by the SFPUC. x) Reduced Pressure Principle Backflow Prevention Assembly (RP): A Backflow Prevention Assembly with two independently acting, internally loaded check valves, with a hydraulically operating, mechanically independent differential-pressure relief valve located between the check valves and below the upstream check valve. The assembly shall have shutoff valves, located upstream and downstream of the two check valves, and test cocks to enable accurate field testing of the assembly.
y) Reduced Pressure Principle Detector Assembly (RPDA): An RP that includes a bypass with a water meter and RP, with the bypass’s water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow. z) Reduced Pressure Principle Detector Assembly Type II (RPDA-II): An RP that includes a bypass around the second check, with the bypass having a single check valve and a water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow.
aa) Town: The Town of Hillsborough
bb) User Supervisor: A Person designated by a Property Owner to oversee a Property and be responsible for the avoidance of Cross-Connections. This term includes site supervisors in charge of Properties with complex internal water systems (e.g., schools and/or golf courses). cc) Water Service Connection: A Property’s connection to the Public Water System. -116-
5 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT

ACRONYMS
AG Air Gap separation
BPA Backflow Prevention Assembly
CCCPH Cross-Connection Control Policy Handbook
DC Double Check valve backflow prevention assembly
DCDA Double Check Detector backflow prevention Assembly DCDA-II Double Check Detector backflow prevention Assembly – type II DDW Division of Drinking Water
EPA Environmental Protection Agency
Plan Hillsborough’s Cross Connection Control Prevention Plan PVB ` Pressure Vacuum Breaker backsiphonage prevention assembly PWS Public Water System
RP Reduced Pressure principle backflow prevention assembly RPDA Reduced Pressure principle Detector backflow prevention Assembly RPDA-II Reduced Pressure principle Detector backflow prevention Assembly – type II SWRCB State Water Resources Control Board
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1.PLAN ORGANIZATION AND POLICY OVERVIEW

1.1. Plan Organization
For ease of review, Hillsborough’s Cross-Connection Control Plan (Plan) has been organized to conform with the California Cross Connection Control Policy Handbook (CCCPH), which was prepared by the California Environmental Protection Agency, adopted on December 10, 2023 by the State Water Resources Control Board (SWRCB). The CCCPH went into effect on July 1, 2024 and replaced the existing cross-connection control and backflow prevention regulations in Title 17 of the California Code of Regulations. Compliance with the CCPH is mandatory for all California Public Water Systems (PWS). The CCCPH can be found at https://www.waterboards.ca.gov/drinking_water/certlic/drinkingwater/cccph.html.

Specifically, Hillsborough’s Plan conforms with Section 3.13 “Program for Public Water System Cross-Connection Control” and meets all the requirements of Section 3.1.4 “Plan for Public Water System Cross Connection Control”.

1.2. Policy Overview

1.2.1. Objective
The objective of Hillsborough’s Cross Connection Control Program is to:
a) Protect public health and safety by reducing the risk of contamination of the public water distribution system due to backflow and/or backsiphonage; b) Reduce Hillsborough’s exposure to liability by identifying and removing crosscontamination risks; c) Meet the requirements of the CCCPH;
d) Delineate the cross-connection prevention programmatic roles and responsibilities between San Mateo County Environmental Health Services Division and Hillsborough; and
e) Educate the public and customers about Hillsborough’s Plan and cross-control protection.

1.2.2. Applicability and Legal Authority
As a condition of receiving water, all Hillsborough property owners and water customers shall comply with the requirements of this Plan. This Plan is promulgated in conformance with the California State Water Resources Control Board’s standards for backflow protection and cross-connection control, implemented through the California CrossConnection Control Policy Handbook (effective July 1, 2024); the California Health and Safety Code Division 104, Part 12, Chapter 5, Article 2, section 116800; and San Mateo County Ordinance Number 4903. Failure to comply with the CCCPH may result in the issuance of compliance, enforcement, or other corrective actions against a PWS. -118-
7 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT

2.BACKGROUND ON BACKFLOW PROTECTION AND CROSSCONNECTION CONTROL

2.1. What is a Cross-Connection?
A cross-connection is an interconnection between a potable water supply and a non-potable source containing liquid, gas, or other substances not from an approved water supply. Such interconnections must be protected from backflow by a backflow prevention device. Common examples of cross connections in Hillsborough include, but are not limited to:
a) Fire Suppression Systems
b) Irrigation Systems
c) Pools
d) Boilers
e) Pumps
f) Wells

2.2. What is Backflow?
Backflow occurs when a cross connected, non-potable source is at a greater pressure than the potable water distribution system. Backflow can occur from either backsiphonage or backpressure. Backsiphonage occurs when a non-potable source enters the drinking water supply due to negative (i.e., sub-atmospheric) distribution system pressure (e.g., due to a water main break, pump failure or firefighting water demand). Backpressure occurs when the pressure from a non-potable source (e.g., boilers) exceeds the pressure in the potable water distribution system.

Both situations act to change the direction of water, which normally flows from the distribution system to the customer, so that non-potable substances from industrial, commercial, or residential premises flow back into the distribution system through a cross-connection.

Chemical and biological contaminants have caused illness and deaths during known backflow incidents.

2.3. How is Backflow Prevented?
The most reliable method to prevent backflow is to eliminate the cross-connection completely (e.g., by physically removing the connection) to make backflow impossible. The next most reliable method is to create an "air gap," a physical air space between the potable and nonpotable water sources, virtually eliminating the possibility of backflow. The most common method is to use a specialized device called a backflow prevention assembly (BPA), which is typically a check valves designed to only allow water to flow in one direction, effectively blocking any reverse flow that could contaminate the water supply. Properly installed and -119-
8 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT maintained BPAs provide protection against the threat posed by many conditions typically found on a user’s premise.

2.4. What is Backflow Preventer Maintenance?
Backflow preventer maintenance involves regular inspection, cleaning, and testing to ensure that backflow prevention devices are functioning properly. Such inspections and maintenance must be done by certified backflow testers, plumbers and specialists. Hillsborough water customers are responsible for ensuring that backflow prevention devices are maintained and tested according to state requirements. Hillsborough customers must also prevent unprotected cross-connections to the Town’s water distribution system.

2.5. What is the Purpose of Hillsborough’s Cross-Connection Control Program?
The primary objective of this Plan is for Hillsborough to coordinate with San Mateo County Environmental Health Services Division (Environmental Health) via a cross-connection prevention program agreement to protect public health and safety. Hillsborough and Environmental Health have established cross-connection control standards for its water customers, in accordance with the California CCCPH, to ensure that Hillsborough’s drinking water distribution system will not be subject to the backflow of liquids, gases, or other substances.

2.6. Hillsborough Water Distribution System
The Town of Hillsborough currently distributes water to approximately 4,300 service connections via 109 miles of water mains. The following table provides a description of water connections by customer class.

Customer Number of Connections
Residential 4,190
Commercial, Industrial and Institutional 28
Irrigation Only 84
Total 4,302
Since the Town is built out, it is anticipated that the number and types of connections will not change dramatically.
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9 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT

2.7. Intended Audience
This Plan is intended for use and reference by:
a) Hillsborough water customers;
b) Hillsborough’s Public Works and Water Departments;
c) Hillsborough’s Finance and Building and Planning Departments; d) Plumbers and contractors working in Hillsborough;
e) Realtors selling property in Hillsborough;
f) Central County Fire Department;
g) San Mateo County Environmental Health Services;
h) State and Regional Water Resources Control Board;
i) Department of Water Resources; and
j) Other interested parties.

2.8. Plan Preparation
This Plan was developed in coordination with Hillsborough’s cross connection control program coordinator and certified specialist, Hillsborough’s Water Supervisor, who is a Town of Hillsborough employee. The Town also consulted with its Public Works Engineering, Building and Planning, and Finance / Water Billing Departments. The Town also consulted with the Central County Fire Department and the San Mateo County Environmental Health Services Division. The Town will ensure that its Plan is representative of its Cross Connection Control Program operations and will make the Plan available to the State Water Board upon request.

Substantive revisions to this Plan will be submitted to the State Water Board for review. -121-
10 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT

3.OPERATING RULES AND ORDINANCES

3.1. Authorization
The Town of Hillsborough has adopted Ordinance #### (Exhibit A), which authorizes the Town to implement a cross-connection control program. The ordinance also authorizes the Town to terminate water service to customers that do not comply with the resolution. However, the primary method for protection of the Town’s water system from backflow will be the installation of a backflow prevention assembly by the customer, at the consumer’s expense.

Hillsborough’s Water Department implements the cross-connection control plan in coordination with its Building and Planning and Finance Departments. Hillsborough also coordinates its cross-connection control program with the Central County Fire Department.

Finally, Hillsborough implements its cross-connection control program through an agreement with San Mateo County Environmental Health Services Division (Environmental Health).

The San Mateo County Backflow Prevention Ordinance (SMC Ordinance 4903) allows Environmental Health to issue administrative enforcement orders and fines to owners of backflow prevention assemblies within Hillsborough’s service area for failure to comply with annual testing of backflow prevention assemblies, failure to install backflow prevention assemblies as directed by Environmental Health, and all other violations of the County Backflow Prevention Ordinance, thus supporting Hillsborough’s cross-connection control program.

3.2. Administration
The responsibility for administration of the cross-control connection program rests with the Town of Hillsborough’s Public Works Department. General policy direction and risk management decisions are established by the City Council. By an inter-agency agreement, San Mateo County may undertake certain administrative tasks, and the Town may undertake additional tasks to assist them.
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11 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT

4.CROSS-CONNECTION CONTROL PROGRAM

COORDINATOR
The Town has designated its Water Supervisor as its Cross-Connection Control Program Coordinator, under the authority of the Public Works Director. The Water Supervisor is also the Town’s certified cross connection control specialist (in accordance with Article 4, Section 3.4.2 of the CCCPH) and is responsible for the reporting, tracking, and other administration duties of the cross- connection control program, including:

Activity Town SMC
Preparation of and recommendations regarding changes to the CCC program
X X
Performance of and/or reviews of CCC hazard evaluations; X X Recommendations on the type of backflow preventer to be installed
X
Inspections of backflow preventers for proper application and installation
X
Reviews of backflow preventer inspection and test reports X Reviews of backflow testing quality control information X Recommendations and/or the granting of exceptions to
mandatory premises containment
X
Participation in or cooperation with other water utility staff in the investigation of backflow incidents and other water quality problems
X X
Completion of Backflow Incident Reports X X
Completion of CCC Activity and Program Summary Reports X X Hillsborough’s Water Supervisor can be contacted at 650-375-7444 or [email protected]. The Program Coordinator, through the Public Works Director, may delegate other cross connection control program activities to other personnel, including:

Activity Town SMC
Administration of paperwork associated with service
agreements
X
Mailing, collecting, and initial screening of hazard
evaluation/water use questionnaires
X
Mailing of assembly testing notices X
Receiving and screening of assembly testing reports X
Cross connection database administration and record
keeping
X X
DDW Inspections coordination X X
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13 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT

5.HAZARD ASSESSMENTS

5.1. Existing Hazard Assessments
San Mateo County Environmental Health Services Division will provide Hillsborough initial Hazard Assessment based on its existing backflow assembly inventory beginning July of 2025.

Hillsborough will use this information to supplement its own initial hazard assessment, described below. Assessments completed prior to the adoption of this Plan will be considered initial hazard assessments provided that the hazard assessments and associated backflow protection provide protection consistent with the CCCPH.

While Hillsborough staff are primarily responsible for reviewing hazard assessments within its service area, San Mateo County Environmental Health, and the backflow prevention testers approved through Environmental Health’s programs, also support Hillsborough’s crossconnection control program in identifying actual or potential cross-connection hazards, degree of hazard, and any backflow protection needed.

5.2. Initial Hazard Assessment
Per Article 2, Section 3.2.1 of the CCCPH, Hillsborough will conduct an initial hazard assessment on user premises within its service area that have not had a hazard assessment.

Hillsborough’s initial hazard assessment will identify each user premise by the degree of hazard to Hillsborough’s distribution system as follows:
a) high hazard cross-connection;
b) low hazard cross-connection; and
c) no hazard cross-connection.

The initial hazard assessment will be based on the following considerations:
d) The existence of cross-connections;
e) The type and use of materials handled and present, or likely to be, on the user premises;
f) The degree of piping system complexity and accessibility; g) Access to auxiliary water supplies, pumping systems, or pressure systems; h) Distribution system conditions that increase the likelihood of a backflow event (e.g., hydraulic gradient differences impacted by main breaks and high water-demand situations, multiple service connections that may result in flow-through conditions, etc.);
i) User premises accessibility;
j) Any previous backflow incidents on the user premises; and k) The requirements and information provided in the CCCPH. -125-
14 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT The initial hazard assessment will determine whether existing BPAs, if any, provide adequate protection based on the degree of hazard. The initial assessments will:
l) Be performed by a certified cross-connection control specialist at the consumer’s expense;
m) Determine the hazard, if any, posed by the plumbing system; n) Be reviewed by the Town’s cross-connection control specialist who may accept the findings or make alternate findings/recommendations;
o) Be waived if the customer agrees to install an approved RP at the water meter as a condition of water service.

5.3. Initial Hazard Assessment Schedule
The schedule for initial hazard assessments is outlined in the following table. The schedule starts from the date the Town’s Cross-Connection Control Program is established.

Initial Assessment Task Schedule
Assessment of all new connections At time of application for water service
Identification and assessment of high-hazard premises
which are listed on Appendix D of the CCCPH
Within 12 months
All other water service premises Within 30 years

5.4. Hazard Assessment Initiating Events
Subsequent to and/or in parallel to the initial hazard assessment schedule outlined above, the following events will require a hazard assessment to be completed at the customer’s expense.

This requirement will be waived if the customer agrees to install an approved RP at the water meter as a condition of water service.
a) as a condition of certain building and landscaping permits; b) a user premises is newly or re-connected to the PWS; c) backflow from a user’s premises occurs;
d) Town inspection that determines an unprotected cross-connection; e) State Water Board requests a hazard assessment of a user’s premises; f) Hillsborough or Environmental Health concludes an existing hazard assessment may no longer accurately represent the degree of hazard; and g) Periodically, as identified in this Plan’s Hazard Re-Assessment Section.

5.4.1. Construction and Landscaping Permits
A hazard assessment will be required as a condition of the issuance of the following building and landscaping permits.
a) New construction or significant additions or remodels; -126-
15 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT b) New landscape or significant landscape and/or irrigation changes; c) New fire sprinkler systems or significant changes to existing systems; d) New pools, spas, water features, solar heating systems; and e) New or modified service lateral.

5.4.2. User Premises Connection or Reconnection [discuss with Building Planning]
As required by Section 5.4.2 (a), above.

5.4.3. Backflow Occurrence
Hillsborough continually monitors all customer connections for backflow using its Automated Metering Infrastructure (AMI) system. Hillsborough’s backflow incident report (discussed in Section 11 of this) will also require a hazard assessment be conducted and hazardous cross-connections remedied immediately.

5.4.4. Other Regulatory Agencies
Other regulatory agencies, in coordination with the Town of Hillsborough, may initiate or cause to be initiated a hazard assessment, including:
a) San Mateo County Environmental Health; and
b) State Water Board.

5.4.5. User Supervisor
Hillsborough is a residential community that does not have the type of industrial, commercial and other customer connections that would typically require the designation of an on-site User Supervisor, as provided in Section 3.3.2, (f) of the CCCPH. However, the need for a premise site supervisor may be required by the State Water Board, San Mateo County Environmental Health or the Town of Hillsborough. The site supervisor will be responsible for the avoidance of cross-connections during the installation, operation and maintenance of the water user’s pipelines and equipment, as provided in Section 3.3.2, (f) of the CCCPH. This requirement will be waived if the customer agrees to install an approved RP at the water meter as a condition of water service. -127-
16 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT

6.BACKFLOW PREVENTION

6.1. Backflow Prevention Requirements for Water Service Connections Following are the Backflow Prevention Requirements for Hillsborough’s Water Service Connections:

6.1.1. High Hazard Water Service Connections
All water connections described in Appendix D of CCCPH shall be isolated at the meter with an RP or AG.

6.1.2. Non-Residential Water Service Connections:

All Non-Residential Connections shall be isolated at the meter with a DC or RP.

6.1.3. Special Residential Water Service Connections
Residential connections with the following plumbing types will be isolated at the meter with a DC or RP. Buildings or properties with:
a) Non-potable reuse systems that use pumps (private wells); b) Mechanical equipment using chemicals with a potable water makeup line connected to the mechanical equipment;
c) Carbonator (e.g., Soft Drink Dispenser);
d) Multiple stories that are more than 40 feet in height from the service connection or that uses a booster pump or elevated storage tank to distribute on-site water; e) Irrigation Systems;
f) Solar Heating Systems;
g) Grey Water Systems;
h) Storm Water Collection and Storage Systems;
i) Auxiliary Water Source/Supply (e.g., wells, ornamental fountains, coy fish ponds, etc.); and
j) Fire sprinkler systems (see Section 6.2, below).

All Other Residential Water Service Connections: Do not require a BPA.

6.2. Backflow Prevention Requirements for Fire Protection Systems Fire Systems must have the following user premises protection within 10 years of this Plan’s adoption:
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17 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT Fire Protection System Type BPA Type
High Hazard RP
Medium Hazard DC
Low Hazard Not Required

6.2.1. High Hazard Cross-Connection Fire Protection Systems: Systems that may utilize chemical addition (e.g., wetting agents, foam, anti-freeze, corrosion inhibitor, etc.) or an auxiliary water supply.

6.2.2. Medium Hazard-Cross Connection Fire Protection Systems: Systems that do not meet the definition of High or Low Hazard Fire Protection Systems.

6.2.3. Low Hazard Cross-Connection Fire Protection Systems: A low hazard fire protection system is as follows:
a) the user premises has only one service connection to the Town’s distribution system;
b) a single service line onto the user premises exists that subsequently splits on the property for domestic flow and fire protection system flow, such that the fire protection system may be isolated from the rest of the user premises; c) a single, water industry standard, water meter is provided to measure combined domestic flow and fire protection system flow;
d) the fire protection system is constructed of piping materials certified as meeting NSF/ANSI Standard 61; and
e) the fire protection system’s piping is looped within the structure and is connected to one or more routinely used fixtures (such as a water closet) to prevent stagnant water.A high hazard cross-connection fire protection system, including but not limited to fire protection systems that may utilize chemical addition (e.g., wetting agents, foam, anti-freeze, corrosion inhibitor, etc.) or an auxiliary water supply, must have no less than RP protection.

The installation of a BPA upstream of a fire sprinkler system may affect that system’s performance.

As such, the water customer shall consult with a certified fire sprinkler professional and apply for a permit from the Central County Fire Department before making changes to the water system’s and/or fire sprinkler system BPA.
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7.BACKFLOW PREVENTION ASSEMBLIES

7.1. Backflow Preventer Standards

7.1.1. Authorized Air Gaps
Air Gaps must meet the requirements in Table 1, Minimum Air Gaps for Generally Used Plumbing Fixtures, page 4 of the American Society of Mechanical Engineers (ASME) A112.1.2-2012 (R2017).

7.1.2. Authorized Backflow Prevention Assemblies
Newly installed BPAs must be approved through both laboratory and field evalution tests performed in accordance with:
a) The “List of Approved Backflow Prevention Assemblies” maintained by the University of Southern California Foundation for Cross-Connection Control and Hydraulic Research, and/or meet:
i. Standards found in Chapter 10 of the Manual of Cross-Connection Control, Tenth Edition, published by the University of Southern California Foundation for Cross-Connection Control and Hydraulic Research; or
ii. Certification requirements for BPAs in the Standards of ASSE International current as of 2022 that include ASSE 1015-2021 for the DC, ASSE 1048-2021 for the DCDA & DCDA-II, ASSE 1013-2021 for the RP, and ASSE 1047-2021 for the RPDA & RPDA-II and must have the 1YT mark.

7.1.3. No Modification of Backflow Prevention Assemblies Authorized BPAs and/or Air Gaps must not be modified. SMC approved BPA testers will notify Environmental Health and the Town of Hillsborough if an authorized BPA or AG has been modified.

7.2. Approved BPA Installation Requirements

7.2.1. Standards for Types of Backflow Protection
Hillsborough and San Mateo County Environmental Health will ensure that each replaced or newly installed PVB, SVB, DC, and RP is approved through both laboratory and field evaluation tests performed in accordance with at least one of the following:
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19 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT a) Standards found in Chapter 10 of the Manual of Cross-Connection Control, Tenth Edition, published by the University of Southern California Foundation for CrossConnection Control and Hydraulic Research; or b) Certification requirements for BPAs in the Standards of ASSE International current as of 2022 that include ASSE 1015-2021 for the DC, ASSE 1048-2021 for the DCDA & DCDA-II, ASSE 1013-2021 for the RP, and ASSE 1047-2021 for the RPDA & RPDA-II and must have the 1YT mark.

BPAs must not be modified following approval granted under section 3.3.1 (b). Hillsborough and Environmental Health will require BPA testers to notify both agencies if a water user or PWS-owned BPA has been modified from the CCCPH section 3.3.1 (b) approval.

7.2.2. Installation Criteria for Backflow Protection
BPAs will be installed using installation standards outlined in the most recently published edition of the CCCPH, or University of Southern California Foundation for CrossConnection Control and Hydraulic Research (USCFCCCHR) Manual of Cross- Connection Control, unless the manufacturer’s requirements are more stringent. Additionally:
a) Installed in the orientation for which they are approved. b) Installed in a manner that will protect them from weather-related conditions such as flooding and freezing.
c) Installed between the meter and the property line and as close to the water meter as is practical.
d) In no case shall a cut, tee, or tap be made between the consumer’s point of connection to the public water system and the backflow prevention assembly. e) Installation of a backflow prevention assembly outside of the right of way must be approved in advance. The service line between the water meter and the backflow prevention assembly shall be sleeved or capped by concrete to prevent future interconnections.
f) DC and RP assemblies shall be installed with a minimum side clearance of twelve inches, except that a minimum side clearance of twenty-four inches must be provided on the side of the assembly that contains the test cocks. Alternate clearances may be approved providing that there is adequate clearance for field testing and maintenance.
g) No post-manufacture modifications to backflow prevention assemblies shall be accepted.
h) All backflow prevention assembly installations shall be inspected by the Town Building Department prior to backfill, to ensure compliance with these requirements.
i) Installations shall conform to standard construction drawings and specifications of the Town.
j) RPs must be installed such that the lowest point of an assembly is a minimum of twelve inches above grade, and a maximum of thirty-six inches above the finished grade, unless an alternative is approved by the PWS.
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20 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT k) DCs installed or replaced after the adoption of the CCCPH must be installed according to CCCPH section 3.3.2 (b). Below ground installation can be considered if approved by the PWS where it determines no alternative options are available. l) A PVB or SVB must be installed a minimum of twelve inches above all downstream piping and outlets.
m) SVBs may not be used for premises containment. PVBs may only be used for roadway right of way irrigation systems as premises containment where there is no potential for backpressure.
n) A RP or DC installed after the adoption of the CCCPH must have a minimum side clearance of twelve inches, except that a minimum side clearance of twenty-four inches must be provided on the side of the assembly that contains the test cocks.

The PWS may approve alternate clearances providing that there is adequate clearance for field testing and maintenance.
o) Backflow protection must be located as close as practical to the water user’s service connection unless one or more alternative locations have been approved by the PWS.
p) If internal protection is provided in lieu of premises containment, the PWS must obtain access to the user premises and must ensure that the on-site protection meets the requirements of this Chapter for installation, field testing, and inspections.
q) Each BPA must be accessible for field testing, inspection, and maintenance.

7.2.3. Testing Criteria for Backflow Protection
Hillsborough and Environmental Health will ensure that all BPAs installed for its CrossConnection Control Program are field tested following installation, repair, depressurization for winterizing, or permanent relocation. All required field testing must be performed by certified backflow prevention assembly testers.
a) BPAs must be field tested at least annually. The CCCPH does not preclude requiring more frequent field testing for premises with high hazard cross-connection or BPA at increased risk of testing failure.
b) BPAs must receive passing field tests before providing continuous service to a water user with a newly installed BPA.
c) BPAs that fail the field test must be replaced within 30 days of notification of the failure.
d) Backflow prevention assembly testers will report a backflow incident or an unprotected cross-connection (at the BPA or prior to the user premises) within 24 hours.
e) An investigation will be conducted and water service discontinue to the user premises if a backflow incident is confirmed
f) Water service will not be restored until a passing BPA field test from a backflow prevention assembly tester is received.
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21 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT

8.CERTIFIED CROSS-CONNECTION CONTROL SPECIALISTS
The Town of Hillsborough’s Water Supervisor is the full-time, on-staff, cross-connection control specialist. The Hillsborough Water Supervisor and/or designee can be contacted within one hour of a reported backflow event. Additionally, the Town participates in the Environmental Health’s Cross-Connection Control Program. Environmental Health always maintains at least one AWWA Cross-Connection Control Special on staff. Contact information for Environmental Health’s Cross-Connection Control Specialist is 650-372-6200 and [email protected]. Finally, the Town has a list of third-party cross-connection control specialist providers should there ever be a situation in which the Town does not have a full-time cross-connection control specialist on staff.

All of the above cross-connection control specialist will be certified according to the requirements provided in Section 3.4.2 of the CCCPH.
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9.CERTIFIED BACKFLOW PREVENTION ASSEMBLY TESTERS

AND TESTING

9.1. BPA Testers
The Town participates in the Environmental Health’s Cross-Connection Control Program.

Environmental Health implements the BPA testing portion of Hillsborough’s water system cross-connection control program. Environmental Health ensures that all BPAs tested within the water system service area are tested by BPA testers meeting the requirements of Section

3.3.3 of the CCCPH. Environmental Health maintains a backflow prevention assembly tester certification program and list, meeting all requirements provided in Section 3.4.1 of the CCCPH.

Hillsborough and Environmental Health will only accept BPA test reports completed by individuals who are authorized through Environmental Health. The County’s authorization process includes:
a) To ensure quality of BPA test result reports through a State Water Board-recognized organization;
b) Have a field test kit or gage equipment that has been calibrated within the last calendar year;
c) Have completed an examination created by Environmental Health to demonstrate that the tester understands their responsibilities as detailed in the County Backflow Prevention Ordinance;
d) Have paid an annual tester fee to Environmental Health.

After initial authorization, Environmental Health will ensure BPA tester certifications and calibration reports remain current by tracking expiration dates in a database containing individual accounts of BPA testers.

9.2. BPA Testing
Environmental Health will ensure each BPA (or AG) in inventory is field tested at a frequency of at least once per calendar year by a BPA tester that is both currently certified by a State Water Board-recognized organization and authorized to test in San Mateo County by Environmental Health.

Hillsborough’s building department, or Environmental Health, will require initial installation and test of BPA with results submitted to Environmental Health to allow BPA to be inventoried in the Environmental Health database. Additionally, any BPAs discovered during initial or subsequent hazard assessments, as described in Section 3.2.1 of the CCCPH, will be added to the Environmental Health inventory of BPAs.
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23 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT Each BPA (and AG) in the Environmental Health BPA database is assigned a “next test due date” between January and September of each calendar year (none between October and December to allow for delinquent testing to occur before December 31). To ensure testing occurs, a reminder notice to test is sent to a facility via US mail 30 days before its BPA “next test due date”. If a completed test report is not received, a second notice to test is sent to the facility on the “next test due date”. If a completed test report is still not received, an Administrative Enforcement Order (AEO) is sent to the facility 30 days after the “next test due date”. If a completed test report is not received within 14 days from the date on the AEO, Environmental Health will coordinate with Hillsborough on enforcement action, which may include:
a) Hand delivery of AEO to the delinquent facility by PWS; b) AEO with fine sent by Environmental Health to the delinquent facility; c) Potential water termination threat by the PWS;
d) Water termination to the delinquent facility by PWS; and e) Other action as seen fit by PWS until compliance is met.

After results are received, next test due dates for each BPA move forward one calendar year to ensure a notice is mailed out at the appropriate time the following year. BPA testers are required by Environmental Health Ordinance 4.72 to submit BPA results to Environmental Health within 10 days of testing.

To ensure quality of BPA test result reports submitted by BPA testers, each report is reviewed by Environmental Health upon submittal before being entered into the BPA database. Each BPA test record must, at a minimum, include:
a) Tester name;
b) Test date;
c) Repair or replacement date (if applicable);
d) Tester certification number;
e) Signature of the BPA tester;
f) Backflow tag number purchased through Environmental Health that is unique to each test.
g) BPA information
h) Test result information
When an online portal that syncs to the Environmental Health BPA database becomes available to Environmental Health authorized testers for submittal of basic passing tests on existing assemblies, results will only be accepted if they contain all required criteria. In addition, random quality control checks on testers are conducted by Environmental Health to ensure results submitted match physical BPA description on the report and the tag number submitted matches the one attached to the BPA by the tester.

San Mateo Ordinance Number 4903 (Exhibit B) includes the ability to suspend or revoke an Environmental Health BPA tester authorization. Environmental Health will report to the certifying agency if a tester’s authorization has been suspended or revoked. -135-
24 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT

10. RECORDKEEPING
The Town of Hillsborough and San Mateo County Health maintain all records related to hazard assessments, pursuant to Section 3.5.1 of the CCCPH.

10.1. `Town of Hillsborough’s Records:

The Town of Hillsborough maintains records of the following types of information required by the CCCPH:
a) Service connections/customer premises information:
i. Two most recent Hazard Assessments for each user premise; ii. the most current cross-connection tests (e.g. shutdown test); iii. required backflow preventer to protect the public water system for Townowned facilities only; iv. all backflow incident reports and follow-up actions; v. if any portion of the cross-connection control program is carried out under contract or agreement, a copy of the current contract or agreement; vi. Hillsborough’s Cross-Connection Control Plan as required in CCCPH section

3.1.4; and
vii. public outreach or education materials issued as required in CCCPH section

3.1.3.(a)(9) for the previous three calendar years.

These records will be maintained by the Program Coordinator within the Town’s work order and GIS systems, as appropriate. These systems may be supplemented by an excel based tracking system if needed.

10.2. San Mateo County Environmental Health Services Division Records Environmental Health maintains all records related to testing of BPAs within Hillsborough’s water system service area. Environmental Health maintains a Salesforce-based database containing records for each BPA that is initially submitted to Environmental Health as “new” on a blank test report. Each individual record contains, at a minimum:
a) The associated hazard type (service, internal, fire); b) Site address;
c) Location of BPA within the facility;
d) Owner;
e) Owner mailing;
f) Type of BPA;
g) Manufacturer and model of BPA;
h) Size of BPA;
i) Serial number of the BPA;
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25 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT j) Installation date of BPA;
k) Next test due date of BPA;
l) Last passed test date of BPA;
m) Last repair / replacement date of BPA; and
n) Results of all BPA testing and/or repairs for the previous three calendar years, including the name, test date, repair date, and certification number of the backflow prevention assembly tester for each field tested BPA.

A field is currently available under each BPA record to be populated with a hazard level of high, low, or none, to comply with the CCCPH recordkeeping requirement of maintaining the BPA associated hazard. BPA test records are tied to BPA records and maintained in the Environmental Health database (including reports indicating failure, repair, replacement, or relocation) for at least 3 calendar years to comply with the CCCPH.

The Town and/or Environmental Health will maintain records on all assemblies that protect the public water system from contamination. At a minimum, the Town will maintain records on all premises containment assemblies required to protect the public water system. All records shall be made available to the State Water Board upon request. The above information will also be maintained for backflow preventers installed for in-premises protection that are relied upon by the Town to protect the public water system. -137-
26 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT

11. BACKFLOW INCIDENT RESPONSE AND NOTIFICATION

11.1. Backflow Incident Response and Notification Procedures Hillsborough’s Water Department staff considers backflow as a possible source of:
a) Customer water quality and water pressure complaints; and b) Distribution system water quality sampling issues and water pressure anomalies.

Hillsborough’s Water Supervisor and designated staff investigate the possible occurrence of backflow in its AMI system as a possible source for the issue. The Town’s AMI system provides water staff with very accurate, near real-time water flow data, including water meter backflow alerts.

Hillsborough will notify the State Water Board and local health agencies of any known or suspected backflow incident within 24 hours of the determination. If required by the State Water Board, Hillsborough will issue a Tier 1 public notification pursuant to CCR, Title 22, Section 64463.1.

If required by the State Water Board, Hillsborough will submit on the date specified a written incident report describing the details and affected areas of the incident, the actions taken by Hillsborough and follow-sup actions to prevent future such incidents. See Exhibit C for Hillsborough’s Backflow Incident Reporting Form.

Environmental Health will assist in responses to backflow incidents by joining in field response, providing representation as the health officer (per CCCPH section 3.5.3, Hillsborough is required to notify Environmental Health of any known or suspected incident of backflow within 24 hours of the determination), following up with installation and subsequent testing requirements of BPA, and acting as an overall resource to the PWS in these instances.

The San Mateo County Backflow Prevention Ordinance (Exhibit B) allows Environmental Health both legal authority and enforcement and administrative fine mechanisms in the event a water user fails to comply in a timely manner with the provisions of the PWS cross-connection control program that are implemented by Environmental Health.

When Environmental Health becomes aware of the existence of a cross-connection and the BPA installed is not commensurate with the user premises’ hazard or no BPA has been installed, Environmental Health will work with the Town of Hillsborough to require current BPA be upgraded to an appropriate type or require proper BPA protection be installed to properly protect the public water supply. Hillsborough can notify Environmental Health of a cross connection via email to [email protected], or a phone call to any cross-connection control program staff.
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27 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT Directive letters written by Environmental Health typically allow facilities 30 days to comply with requirements, with extensions provided in cases where calculations of fire systems are required before installation of BPA, or BPA in vaults are required to be replaced above grade.

Additional extensions may be granted upon request by facility depending on individual circumstances. In all cases, Environmental Health tracks all requirements, including status of compliance, through use of our Salesforce-based database.

Failure to comply with directives results in the same potential enforcement action on facilities as failure to test BPA annually, including potential administrative enforcement orders, fines, and possible termination of water service.

When Environmental Health receives a report indicating a BPA failed annual testing, and the BPA in question no longer provides adequate protection from the associated hazard or is not installed appropriately as required by the CCCPH, Environmental Health will require the BPA be replaced with a BPA that provides the proper degree of protection against the associated hazard or installation criteria is corrected to align with CCCPH requirements.

Facilities are given 30 days to repair or replace BPA after failure. Failure to comply with repair or replacement directives results in the same potential enforcement action on facilities as failure to test BPA annually, including potential administrative enforcement orders, fines, and possible termination of water service.

Additionally, the Town of Hillsborough documents its investigation of backflow incident using its backflow incident report and procedures provided in Exhibit C of this Plan. -139-
28 Town of Hillsborough 2025 Cross Connection Control Plan DRAFT

12. PUBLIC OUTREACH AND LOCAL ENTITY

COORDINATION

12.1. Public Outreach
Hillsborough will regularly educate its customers and residents about cross-connection, backflow and its Backflow Prevention Program and Plan using one or more of the following outreach methods:
a) Article in Hillsborough’s Annual CCR;
b) Article in Hillsborough’s Quarterly Community Newsletter; c) Reminders in Hillsborough’s Weekly e-Announcements;
d) Hillsborough’s Cross Connection Control webpage on the Town’s website; e) Information dissemination during plumbing permits via Hillsborough’s Building Department;
f) Brochures at Town Hall; and
g) Outreach at Special Events.

Hillsborough’s Cross Connection Control webpage (www.letscreatethis.com) has a link to the San Mateo County Health’s Cross-Connection Control webpage (https://www.smchealth.org/crossconnection), which provides information regarding crossconnection control. Hillsborough has access to cross-connection control outreach materials via San Mateo County Environmental Health.

12.2. Local Entity Coordination
The Town of Hillsborough participates in the San Mateo County Environmental Health’s CrossConnection Control Program. The details this program has been described in the sections above and are further detailed in the San Mateo County Health’s Cross-Connection Control Program Agreement, which is provided as Exhibit D.
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APPENDIX A
Hillsborough’s Cross Connection Control Ordinance
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APPENDIX B
San Mateo County Ordinance 4903
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ORDINANCE NO. 4903

BOARD OF SUPERVISORS, COUNTY OF SAN MATEO, STATE OF CALIFORNIA * * * * * *
ORDINANCE REPEALING AND REPLACING CHAPTER 4.72 OF THE SAN MATEO

COUNTY ORDINANCE CODE CONCERNING BACKFLOW PREVENTION
______________________________________________________________ SECTION 1. FINDINGS. The Board of Supervisors of the County of San Mateo (“County”) hereby finds and declares as follows:

WHEREAS, the County’s Backflow Prevention Ordinance, Chapter 4.72 of the San Mateo County Ordinance Code, which was last amended in January 2013, protects potable water supplies from contamination by establishing County requirements for backflow prevention; and
WHEREAS, on December 19, 2023, the California State Water Resources Control Board (SWRCB) adopted new regulatory requirements related to crossconnection control for all public water systems in the form of the Cross-Connection Control Policy Handbook, Standards and Principles for California’s Public Water Systems (Policy Handbook); and
WHEREAS, this Policy Handbook, promulgated as regulation, became effective July 1, 2024, with relevant milestones requiring updates to the County’s Backflow Prevention Ordinance by July 1, 2025; and
WHEREAS, the Board of Supervisors now wishes to update Chapter 4.72 of the San Mateo County Ordinance Code, codifying County requirements for backflow -143-
prevention, to align the Ordinance Code with the recently enacted Policy Handbook.

NOW, THEREFORE, the Board of Supervisors of the County of San Mateo ordains as follows:

SECTION 2. Chapter 4.72 of the San Mateo County Ordinance Code is hereby repealed in its entirety and is replaced by a new Chapter 4.72 to read as follows:

CHAPTER 4.72 BACKFLOW PREVENTION

4.72.010 Purpose and authority.

The purpose of this Chapter is to ensure the health, safety, and general welfare of the County of San Mateo citizens through protecting the potable water supplies from contamination by establishing County requirements for backflow prevention complementary to those established by the State Water Resources Control Board Cross-Connection Control Policy Handbook (“CCCPH”). Sections 116407, 116800, 116805, and 116810 of the California Health and Safety Code, and Section 3.1.3 of the CCCPH provide the County authority to implement this backflow prevention program, also known as a cross-connection control program, which is described in this Chapter.

4.72.020 Responsibility for administration.

This Chapter shall be administered and enforced by the Director of the San Mateo County Environmental Health Services Division of San Mateo County Health or the Director’s designee, on behalf of the County Health Officer.

4.72.030 Scope and application.

Backflow prevention requirements imposed by the CCCPH and this Chapter, and fees enacted in accordance with San Mateo County Ordinance Code section 5.64.070, shall apply to all facilities (businesses, dwellings, activities, and piping systems of whatever sort) within the Water Supplier service areas of Water Suppliers that have entered into an agreement with the County of San Mateo, by and through the Environmental Health Services Division, for backflow prevention and enforcement.

Pursuant to section 116800, et seq., of the California Health and Safety Code, this Chapter also applies within all Water Users’ premises within the County of San Mateo where public exposure to drinking water contaminated by backflow may occur.

4.72.040 Definitions.

For the purposes of this Chapter, the following definitions shall govern unless the context clearly requires otherwise:
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(a) “Authorized tester” is a backflow prevention assembly tester who meets all requirements specified in section 4.72.080 of this chapter and is approved to test backflow prevention assemblies that are included in San Mateo County’s Cross-Connection Control Program.
(b) “Backflow prevention assembly” (“BPA”) shall have the same meaning as defined in section 3.1.1 of the CCCPH.
(c) “Cross-connection” shall have the same meaning as defined in section

3.1.1 of the CCCPH.
(d) “Cross-Connection Control Policy Handbook” (“CCCPH”) means the Cross-Connection Control Policy Handbook adopted by the State Water Resources Control Board pursuant to California Health and Safety Code Section 116407.
(e) “Director” means the Director of the Environmental Health Services Division of the San Mateo County Health System.
(f) “Division” means the Environmental Health Services Division of the San Mateo County Health System.
(g) “Double check valve backflow prevention assembly” (“DC”) shall have the same meaning as defined in section 3.1.1 of the CCCPH.
(h) “Double check detector backflow prevention assembly” (“DCDA”) shall have the same meaning as defined in section 3.1.1 of the CCCPH. (i) “Double check detector backflow prevention assembly – type II” (“DCDAII”) shall have the same meaning as defined in section 3.1.1 of the CCCPH.
(j) “Graywater” shall have the same meaning as defined in California Water Code Section 14876.
(k) “Inspection tag” means a current-calendar-year backflow tag purchased from the Division, at a fee enacted pursuant to San Mateo County Ordinance Code section 5.64.070.
(l) “Lead free” shall have the same meaning as defined in California Health and Safety Code Section 116875.
(m) “Person” means any natural person, partnership, cooperative association, corporation, personal representative, receiver, trustee, assignee, or any other entity.
(n) “Pressure vacuum breaker backsiphonage prevention assembly” (“PVB”) shall have the same meaning as defined in section 3.1.1 of the CCCPH. -145-
(o) “Public Water System” (“PWS”) shall have the same meaning as defined in section 3.1.1 of the CCCPH.
(p) "Recycled water” shall have the same meaning as defined in section 3.1.1 of the CCCPH.
(q) “Reduced pressure principle backflow prevention assembly” (“RP”) shall have the same meaning as defined in section 3.1.1 of the CCCPH. (r) “Reduced pressure principle detector backflow prevention assembly” (“RPDA”) shall have the same meaning as defined in section 3.1.1 of the CCCPH.
(s) “Reduced pressure principle detector backflow prevention assembly – type II” (“RPDA-II”) shall have the same meaning as defined in section

3.1.1 of the CCCPH.
(t) “Spill-resistant pressure vacuum breaker backsiphonage prevention assembly” (“SVB”) shall have the same meaning as defined in section

3.1.1 of the CCCPH.
(u) “State Water Resources Control Board” (“Board” or “SWRCB”) means the California State Water Resources Control Board.
(v) “Water Supplier” shall have the same meaning as defined in section 3.1.1 of the CCCPH.
(w) “Water User” shall have the same meaning as defined in section 3.1.1 of the CCCPH.

4.72.050 Maintenance of cross-connection prohibited.

It shall be unlawful for any Person to have, keep, maintain, install, or allow the existence of a cross-connection.

4.72.060 Correction of cross-connections.

Any BPA installed for the purpose of eliminating a cross-connection shall conform to State law and this chapter. Only BPAs tested and approved in accordance with the CCCPH and this chapter at or before the time of installation shall be approved for use under this Chapter, and such BPAs shall be installed as indicated by the approving entity, pursuant to section 3.3.1(b) and (c) of the CCCPH, and under permit from the local building official. BPAs must not be modified without authorization following approval granted by the approving entity.

4.72.070 Tests of backflow prevention assemblies.

All testable BPAs, including but not limited to a DC, DCDA, DCDA-II, RP, RPDA, -146-
RPDA-II, PVB, and SVB which have been installed to meet the requirements of the CCCPH and this Chapter shall be tested when initially installed and at least once each year thereafter. The annual re-test must occur within thirty (30) days of the anniversary date for the BPA as established by the Division, but never less than once every 395 days, by a Person authorized pursuant to section 4.72.080 of this Chapter. Records of such BPA tests shall be filed with the Division within ten (10) days after such tests.

Records shall be on forms provided by, or by mechanism specified by the Division, or on a similar form that includes all the same equivalent data as determined by the Division.

Testable BPAs shall be tested using current University of Southern California, Foundation for Cross-Connection Control and Hydraulic Research test procedures as recognized by the Division. When a BPA is inspected and has passed the testing procedure, the authorized tester shall immediately affix a numbered inspection tag to the BPA. When a BPA fails the testing procedure, the authorized tester shall immediately affix a ”failed” inspection tag to the BPA. Records of failed BPA tests shall be filed with the Division within ten (10) days. The “failed” inspection tag shall remain affixed to the BPA until the BPA is repaired, has passed the testing procedures, and has been affixed with a numbered inspection tag. Pursuant to section 116875 of the California Health and Safety Code, any failed BPA that is not “lead free” and that is not specifically exempted by section 116875, must be replaced with an approved “lead free” BPA rather than being repaired.

4.72.080 Authorized testers.

No Person shall test and/or make reports on BPAs unless that Person possesses a current authorization issued by the Division as follows:
(a) The Division shall authorize any applicant who demonstrates competence to test and make reports on BPAs in compliance with the requirements of the CCCPH and this Chapter, and who submits an initial tester application, pays the annual authorization fee enacted pursuant to San Mateo County Ordinance Code section 5.64.070, and provides copies of all test gauge calibration certificates for any BPA test gauges that the BPA tester uses in performing BPA testing in San Mateo County. Such calibration certificates must be from calibration made within the calendar year (365 days) preceding the authorization. Applicants shall demonstrate such competence by complying with all of the following:
(1) Presenting a current valid certificate as a BPA tester issued by the California — Nevada Section of the American Water Works Association or equivalent certification as recognized by the SWRCB as detailed in section 3.4.1 of the CCCPH.
(2) Undertaking and passing an examination administered by the Division. Any such authorized tester may be required to undergo additional training, reexamination, other demonstration of competency or any combination thereof, as may be deemed -147-
necessary by the Division.
(b) Tester authorization may be renewed annually by payment of the annual authorization fee. Payment must be made before expiration of the previous year’s authorization. Proof of current certificate that complies with subdivision (a)(1) of this Section must be submitted to the Division with the fee. If there is any lapse in authorization or any suspension or revocation of tester authorization pursuant to Section 4.72.090 of this Chapter, the Division may require the tester to undergo re-examination, additional training, other demonstration of competency, or any combination thereof prior to re-authorization. Additionally, at the time of annual renewal, authorized testers must provide copies of all test gauge calibration certificates for any BPA test gauges that the BPA tester uses in performing BPA testing in San Mateo County. Such calibration certificates must be from calibration made within the calendar year (365 days) preceding the re-authorization.

Authorized testers are solely responsible for complying with applicable municipal requirements for additional permits or licenses (e.g., local business license, plumbing permit, etc.) to test, repair, report on, or install BPAs within that local jurisdiction.

4.72.090 Suspension or revocation of tester authorization. (a) Reasons. Tester Authorization by the Division may be suspended or revoked upon any of the following grounds:
(1) The Division determines that a tester is no longer in possession of a current and valid certificate as a backflow prevention tester that complies with section 4.72.080 of this Chapter.
(2) The Division determines that the tester has practiced fraud or deception or has displayed gross negligence or misconduct in the performance of their duties, including by, for example, making a material misrepresentation on the initial or renewal application for tester certification to the Division or committing an act that may pose a threat to public health and safety in the performance of a test required by this Chapter.
(b) Procedures. Written notice of the suspension or revocation shall be served on the authorized tester by certified mail with a description of the violation and supporting facts. The notice shall contain an advisement of the right to request an appeal hearing before the Director or the Director’s designee. (c) Time Period of Suspension of Tester Authorization. The Division has discretion to suspend a tester authorization for any period of time between five (5) calendar days and the end of the annual authorization term, depending on the nature and severity of the violation.
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(d) Effective Date of Suspension or Revocation. Suspension or revocation issued pursuant to subsection (a) will be effective ten (10) calendar days from the date the written notice was sent by certified mail as described in subsection (b) unless a timely appeal is filed in accordance with subsection (e).
(e) Appeal.
(1) The Division’s decision to suspend or revoke tester authorization is appealable to the Director or the Director’s designee.
(2) An appeal must be in writing, be addressed to the Director, and be hand-delivered or mailed to the offices of the Division. (3) An appeal must be received by the Director on or before the effective date of suspension or revocation provided by subsection (d).
(4) The filing of a timely appeal will stay a suspension or revocation pending a decision on the appeal by the Director.
(5) An appeal hearing shall be scheduled within thirty (30) days of receipt of the appeal by the Director unless an extension is authorized by the appellant.
(6) The decision of the Director or the Director’s designee following the appeal hearing shall be a final administrative order, with no further administrative right of appeal.
(7) The appellant shall be notified in writing by certified mail of the decision of the Director or their designee following the appeal hearing unless such person was present at the hearing when the decision was rendered, in which case notice shall be deemed to have been given to that person.
(f) Reapplication. No reapplication will be accepted within six (6) months after a tester authorization is revoked.
(g) Evidence. The following rules shall apply to any hearing required by this Chapter. All parties involved shall have the right to offer testimonial, documentary, and tangible evidence bearing on the issues, to be represented by counsel, and to confront and cross-examine witnesses.

Any relevant evidence may be admitted if it is the sort of evidence upon which reasonable persons are accustomed to rely in the conduct of serious affairs. Formal rules of discovery do not apply to proceedings governed by this Chapter. Unless otherwise specifically prohibited by law, the burden of proof is on the authorized tester in any hearing or other -149-
matter under this Chapter.

4.72.100 Duty to maintain backflow prevention assemblies.

It shall be unlawful to use any BPA required by the CCCPH, California Health and Safety Code, California Plumbing Code, this Chapter, or any other applicable law unless such assembly is in good repair. Assemblies which are found to not be in good repair shall be repaired and re-tested by an authorized tester, as described in section

4.72.070 of this Chapter, immediately upon discovery, and no later than seven (7) calendar days following the discovery and notice to the owner. A report thereof shall be filed with the Division within ten (10) days after such test.

4.72.110 Local laws and codes.

Nothing in this Chapter shall exempt any Person from compliance with applicable requirements of any local laws and codes, including but not limited to local plumbing and business codes, or any other chapters of the San Mateo County Ordinance Code.

4.72.120 Authority to inspect.

All facilities shall be available for inspection by the Division to determine if protection of the public water supply is required. The frequency of inspection shall be determined by the degree of potential or actual hazard determined for each facility or facility type, and as specified in the CCCPH, or in the operating rules of any Public Water System. Costs incurred by the Division for these inspections shall be paid by the facility owner at the rates enacted pursuant to San Mateo County Ordinance Code section 5.64.070.

4.72.130 Enforcement.

The Division shall have the authority to enforce this Chapter as follows:
(a) The Division may require a water supplier to discontinue water service to any facility wherein violations of this Chapter exist.
(b) Any Person who violates any provision of this Chapter, or bypasses or renders inoperative any BPA installed under the provisions of this Chapter, may, in addition to other penalties provided by law and this Chapter, be subject to discontinuance of water service. Water service shall not again be reinstated until such violations have been corrected as determined by the Division. Costs incurred by the Division for inspections shall be paid by the facility owner at the rates enacted pursuant to San Mateo County Ordinance Code section 5.64.070.
(c) Pursuant to section 116820 of the California Health and Safety Code, any Person who violates any provision of Article 2 of Chapter 5 of Part 12 of Division 104 of the California Health and Safety Code (“Article 2”), violates any order of the Division pursuant to Article 2, or knowingly files a false -150-
statement or report required by the Division pursuant to Article 2 is guilty of a misdemeanor punishable by a fine not exceeding five hundred dollars ($500.00) or by imprisonment not exceeding 30 days in the county jail or by both such fine and imprisonment. Each day of a violation of any provision of Article 2 or of any order of the Division beyond the time stated for compliance of the order shall be a separate offense. (d) Administrative Fines.
(1) Violations. Upon a finding by the Division that a Person has violated any provision of this Chapter or directive of the Division made pursuant to this Chapter, knowingly filed a false statement or report required pursuant to this Chapter, or bypassed or rendered inoperative any BPA installed under the provisions of this Chapter, the Division may issue an administrative order requiring that the violation be corrected and may issue an administrative fine of up to five hundred dollars ($500.00).
(2) Separate Violations. Each day of a violation as described in subsection (a) shall constitute a separate violation.
(3) Fine Procedures. Notice of the fine shall be served by certified mail with description of the violation and supporting facts. The notice shall contain an advisement of the right to request a hearing before the Director or the Director’s designee contesting the imposition of the fine.
(4) Appeals. Appeals must be requested in writing, and shall provide facts disputing the violation. Appeals must be addressed to the Director, and must be received within ten (10) calendar days of the date on which the notice described in subdivision (c) was mailed.

The decision of the Director or their designee on the appeal shall be provided to the appellant by certified mail. The decision will constitute a final administrative order with no additional administrative right of appeal.
(5) Failure to Pay Fine. If said fine is not paid within thirty (30) calendar days from the date appearing on the notice of the fine or the notice of determination from the Director or their designee after the appeal hearing, whichever is later, the fine may be referred to a collection agency within or external to the County of San Mateo. In addition, any outstanding fines must be paid prior to the issuance or renewal of the Person’s registration or authorization pursuant to this Chapter.

4.72.140 Recycled or graywater systems.

All components of recycled or graywater systems must be designed and installed -151-
in accordance with California law and local Plumbing Codes.

4.72.150 Sections found invalid.

If any provision, clause, section, sentence, or paragraph of this Chapter or the application thereof to any Person or circumstances is held invalid, such validity shall not affect the other provisions of this Chapter which can be given effect without the invalid provision or application, and to this end the provisions of this Chapter are declared to be severable.

SECTION 3. SEVERABILITY. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of a court of competent jurisdiction, it shall not affect the remaining portions of this Ordinance.

SECTION 4. EFFECTIVE DATE. This Ordinance shall be effective 30 days from the date of adoption.
* * * * * *
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ORDINANCE NUMBER: 4903
Regularly passed and adopted this 25th day of March, 2025 AYES and in favor of said ordinance:

Supervisors: JACKIE SPEIER

NOELIA CORZO

RAY MUELLER

LISA GAUTHIER
DAVID J. CANEPA

NOES and against said ordinance:

Supervisors: NONE

President, Board of Supervisors
County of San Mateo
State of California
Certificate of Delivery
I certify that a copy of the original ordinance filed in the Office of the Clerk of the Board of Supervisors of San Mateo County has been delivered to the President of the Board of Supervisors.

Deputy Clerk of the Board of Supervisors
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APPENDIX C
Hillsborough’s Backflow Incident Report and Procedures
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F-1

BACKFLOW INCIDENT REPORT FORM
Water System: _______________________________________________________ Water System Number: _________________________________________________ Incident Date: ________________________________________________________ Incident Time (if known):________________________________________________ Incident Location: _____________________________________________________ How was the incident discovered?
____________________________________________________________________ Backflow Originated from:

Premise Location: ________________________________________________ Address: ______________________________________________________________ Premise Contact Person: _______________________ Title:____________________ Phone:_______________ Email: ________________________________ Connection Type: (please check one)
Industrial Commercial Single-Family Residential Multi-Family Residential Irrigation Recycled Water Water System Facility
Other: _______________________________________
Description and source of backflow substance (please be as descriptive as possible):
_____________________________________________________________________ ______________________________________________________________________ If available, please attach an MSDS or other chemical description form Was the backflow fluid contained within the user side? YES NO Estimated Number of Affected Persons: ______________________________________ -155-
F-2
Number and description of consumer complaints received:
______________________________________________________________________ ______________________________________________________________________ Did any consumers report illness? Please describe.
______________________________________________________________________ ______________________________________________________________________ If applicable, please describe the consumer notification:
_____________________________________________________________________ ______________________________________________________________________

INVESTIGATION
Please describe the water system investigation including time frames:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ What was the area system pressure? _______________________________________ Is this within typical range: YES NO - typical pressure: _____________ Was a sample of the water contaminated by the backflow incident collected and stored before flushing? YES NO
Please describe all sampling:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ DDW recommends laboratory or field sampling for the following parameters: total coliform, E. coli, free and total chlorine residual, pH, odor, turbidity, temperature, and color. Additional sampling should be collected at the PWS and regulatory agency’s discretion.
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F-3

CORRECTIVE ACTIONS
Please describe the corrective actions taken by the water system:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Was the chlorine residual increased after discovery of backflow incident? YES NO Date of the last cross-connection control hazard assessment of the premise with the backflow incident conducted: ______________________________________________ Did the premise have backflow prevention assemblies? YES NO Date of most recent backflow prevention assembly test(s): _______________________ When was the Division of Drinking Water or Local County Health office notified? Date: __________________Time: __________ Contact Person: __________________ Was the Division or Local County Health notified within 24 hours? YES NO Other agencies or organizations contacted?

CERTIFICATION
Name: _________________________________ Job Title: _______________________ Certification(s): _________________________________________________________ ______________________________________________________________________ Please list all cross-connection control related certifications including number and expiration date
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F-4
I certify that the forgoing information is true and correct to the best of my ability.

Signature: ____________________________ Date: ___________________________ Attach the following applicable documentation

1. Laboratory Test Results

2. Sketch of the cross-connection and modifications

3. MSDS or chemical information forms if chemical hazard is known

4. Applicable backflow assembly test reports including the most recent test before the incident

5. Other relevant supporting documentation
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APPENDIX D
San Mateo County’s Cross Connection Control Plan Agreement -159-

SAN MATEO COUNTY ENVIRONMENTAL HEALTH SERVICES

AGREEMENT FOR IMPLEMENTING CROSS-CONNECTION CONTROL

PROGRAM WITH PUBLIC WATER SYSTEMS
The Public Water System (PWS) is the primary responsible entity for their Cross-Connection Control (CCC) Program, including compliance, reporting, and recordkeeping as mandated by the Cross-Connection Control Policy Handbook (CCCPH) and the California Health and Safety Code (CA H&SC), and enforced by the Division of Drinking Water (DDW) of the State Water Resources Control Board (SWRCB).

For those PWS that agree to partner with San Mateo County Environmental Health Services (EHS), EHS has a role in implementation of the PWS Cross-Connection Control Program by providing services as described in this document. EHS authority and scope are detailed in Sections 4.72.010 through 4.72.130 of Chapter 4.72 of Title 4 of the San Mateo County Ordinance Code.

The purpose of a CCC Program is to protect the public water supply from backflow, typically achieved by installation of backflow prevention assemblies (BPA) at the service connection (meter) of water users. If authorized by the PWS, BPA may be required within the water user’s facility in lieu of meter protection, provided that the facility has been appropriately inspected to ensure that all possible sources of contamination have been eliminated, and therefore, achieves the equivalent of meter service protection. However, backflow protection at the service meter is preferable.

This document describes what elements of a CCC Program that the PWS and EHS will collaborate on. This document does not give the scope of all the PWS’s responsibilities as they relate to the CCCPH.

The following is a list of the PWS’s responsibilities to provide to EHS:

1. PWS will provide water user account and mailing information as requested by EHS to ensure notices to test BPA are being directed to the correct party and location, and in order for EHS to attempt to make contact with water user facilities as necessary. PWS will also provide EHS with water meter account information (number of meters, type of meters, meter numbers, locations) as requested.

2. PWS will make contact with certain delinquent water users as requested by EHS through a method of their choosing, or by hand delivery of notices-to-test including facilityspecific blank test report forms. If deemed necessary, EHS may recommend the PWS discontinue water service to any water user facility for the protection of the public water supply.
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3. PWS will provide guidance to water user facilities and follow up with specific crossconnection control related projects including, but not limited to, BPA removal requests, projects requiring a BPA be moved to properly protect the system, replacements with specific types of BPA, or replacement of BPAs above grade.

4. PWS will notify EHS when inspections by the Division of Drinking Water (DDW) are scheduled. EHS will attend inspections (unless otherwise requested) and will be available to DDW staff to provide information on the EHS portion of the PWS cross-connection control program.

5. PWS will notify EHS when there is change in PWS contact/personnel or crossconnection control program coordinator.

6. The PWS shall provide a copy of their operating rules/ordinance to EHS for reference (CCCPH Section 3.1.3(a)(1)).

7. The PWS Cross-Connection Control Program Coordinator will need to work with and be in close contact with EHS Cross-Connection Control Specialists/staff (CCCPH Section

3.1.3(a)(2)).

8. Due to the PWS controlling the current list of their metered accounts, the PWS will have primary responsibility for record-keeping of hazard assessments, as well as performing hazard assessments. However, EHS will assist with a subset of hazard assessments, and provide copies of previously performed surveys/hazard assessments for use by the PWS.

9. The PWS, along with EHS, shall be responsible for ensuring the water system is protected with installation of BPA, and high hazard facilities are protected through appropriate premises containment/meter protection.

10. The PWS, along with EHS and the local building department, will ensure all BPA meet the installation criteria listed in the CCCPH Article 3.

11. The PWS will notify EHS of known or suspected backflow incidents (CCCPH Section

3.5.2).

The following is a list of the EHS responsibilities to provide to the PWS:

1. EHS will, at all times, maintain staff with appropriate certification in cross-connection control as required by the CCCPH.

2. EHS will enforce applicable statutes, regulations and local ordinances as related to crossconnection control for which EHS has authority.

3. EHS will perform a subset of hazard assessments, based on existing BPA and facility inventory, to be provided to the PWS for recordkeeping. -161-

4. EHS will initiate progressive enforcement action for non-compliance by water users with required corrective actions, requirements to install or properly maintain BPA, or any other violation of applicable cross-connection control statute, regulation, or local ordinance.

5. EHS will provide the PWS with an annual (at a minimum) report of surveys, letters, and annual BPA testing compliance statistics for the Electronic Annual Reporting to the DDW.

6. EHS will meet with water purveyors in preparation for and during inspections by DDW staff. EHS will be available to DDW staff to provide information on EHS portion of the Cross-Connection Program, as well as EHS backflow inventory and testing records for the PWS.

7. EHS, upon notification by the PWS, will respond in tandem with PWS field staff to any suspected backflow incidents, and will continue to consult with PWS and DDW staff on backflow incidents and appropriate follow-up.

8. EHS will maintain a backflow prevention assembly tester authorization program as detailed in County Backflow Prevention Ordinance, including maintaining information on individual tester primary certification and tester field test kit or gauge calibration, as well as potential investigation and enforcement action against testers who violate County Ordinance.

9. EHS will maintain records of all known BPA (and air gaps serving as premises containment) within the PWS service area, as well as test records of those assemblies (or record of air gap visual inspection) as required by statute, regulation, and local ordinance.

10. EHS will enforce annual testing of assemblies as required by statute, regulation, and local ordinance, including the following tasks:
a. EHS will notify water users when their BPA testing is due via United States Postal Service and provide a copy of the blank test forms.
b. EHS will maintain a current list of San Mateo County-authorized backflow prevention assembly testers for use by water users and their contractors. c. EHS will evaluate testing results for inadequacies and needed follow-up. d. EHS will maintain individual BPA records as testing reports are received, including any updates or corrections to BPA-specific data as needed. -162-
e. EHS will provide a monthly report of delinquent BPA for use/follow up by the PWS. f. EHS will implement progressive enforcement of water users for non-compliance of backflow testing as detailed in the County Backflow Ordinance.

11. EHS will respond to phone calls and e-mails from BPA owners and backflow testers regarding test notices, annual testing requirements, mailing address updates, etc.

12. EHS will work with PWS to discuss CCC program questions, backflow issues, and provide recommendations.
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APPENDIX E
Appendix C of the CCCPH
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Appendix C
Backflow Prevention Assembly Diagrams
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C-1
Appendix C
Diagram 1
Double check detector backflow prevention assembly1
1 © 2023 University of Southern California. Used with permission. -166-
C-2
Appendix C
Diagram 2
Double check detector backflow prevention assembly – type II 2 2 © 2023 University of Southern California. Used with permission. -167-
C-3
Appendix C
Diagram 3
Double check valve backflow prevention assembly3
3 © 2023 University of Southern California. Used with permission -168-
C-4
Appendix C
Diagram 4
Pressure vacuum breaker backsiphonage prevention assembly 4 4 © 2023 University of Southern California. Used with permission -169-
C-5
Appendix C
Diagram 5
Reduced pressure principle backflow prevention assembly 5 5 © 2023 University of Southern California. Used with permission -170-
C-6
Appendix C
Diagram 6
Reduced pressure principle detector backflow prevention assembly 6 6 © 2023 University of Southern California. Used with permission -171-
C-7
Appendix C
Diagram 7
Reduced pressure principle detector backflow prevention assembly – type II 7 7 © 2023 University of Southern California. Used with permission -172-
C-8
Appendix C
Diagram 8
Spill-resistant pressure vacuum breaker backsiphonage prevention assembly 8 8 © 2023 University of Southern California. Used with permission -173-
C-9
Appendix C
Swivel-Ell Design and Construction Criteria
The criteria below, in conjunction with the swivel-ell diagrams that follow (Diagrams 9a and 9b), are minimum acceptable design and construction-related requirements for utilizing a swivel-ell. For restrictions and allowances for utilizing a swivel-ell, see CCCPH section 3.2.2.

A. Prior to operation of a swivel-ell, the PWS will receive approval for the design and construction plans of that swivel-ell from the State Water Board.

B. The drinking water supply must not, under any circumstances, be directly connected to the recycled water supply, nor be designed such that the recycled water use site could be supplied concurrently by a recycled water supply and a drinking water supply.

C. The drinking water supply line and the recycled water supply line must be offset (see Diagram 9b) in a manner that ensures a tee-connection, spool, or other prefabricated mechanical appurtenance(s) could not be readily utilized in lieu of the swivel-ell connection, nor result in the recycled water use site being supplied concurrently by recycled water and drinking water.

D. The recycled water supply line used in conjunction with the swivel-ell must be the only recycled water supply to the recycled water use area.

E. The swivel-ell must be located as close as practical to the public water system service connection, with the swivel-ell connection being located as close as practical to the RP upstream of the swivel-ell.

F. The swivel-ell must:

1. be located above ground;

2. be color-coded pursuant to section 116815 of the CHSC and its implementing regulations;

3. include appropriate signage, as required by regulation and the State Water Board;

4. be provided the security necessary to prevent interconnections, vandalism, unauthorized entry, etc.; and

5. be provided with meters on both the recycled water service and drinking water service connections.
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C-10
Legend for Diagram 9a and 9b (also see next page)
RP = Reduced pressure principle backflow prevention assembly RW = Tertiary-treated recycled water originating from wastewater treatment facility DW = Drinking water originating from a public water system W = Water (tertiary recycled water or drinking water) to use site. As pictured, configured for supplemental drinking water to the use site.

M = Meter (next page)
PE = Plain End (next page)
GRV = Groove (next page)
PWS = Public Water System (next page)
Diagram 9a: Example Swivel-Ell Pictorial (also see Plan View Schematics) Note: The RP, a required component of an acceptable swivel-ell, is not shown in the picture. -175-
C-11
Diagram 9b: Swivel-Ell Typical Plan View Schematics
(not intended to be an exact portrayal of the pictorial) -176-

APPENDIX F
Appendix D of the CCCPH
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Appendix D
High Hazard Premises
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D-1

APPENDIX D

HIGH HAZARD CROSS-CONNECTION CONTROL PREMISES
The list below identifies premises that require backflow protection provided by an air gap or a reduced pressure principle backflow prevention assembly, unless noted otherwise. The list below is not intended to be all-inclusive. A PWS, State Water Board, or local health agency may require an AG, RP, or both to protect a PWS from other hazards not listed below and identified in premises through the hazard assessment completed in CCCPH Chapter 3, section 3.2.1. A PWS may reduce or increase the minimum protection required for a previously hazard-assessed user premise following a hazard reassessment as described in CCCPH Chapter 3, section 3.2.1.

1. Sewage handling facilities

2. Wastewater lift stations and pumping stations

3. Wastewater treatment processes, handling, or pumping equipment that is interconnected to a piping system connected to a PWS (+)

4. Petroleum processing or storage plants

5. Radioactive material storage, processing plants or nuclear reactors

6. Mortuaries

7. Cemeteries

8. Sites with an auxiliary water supply interconnected with PWS (+)

9. Sites with an auxiliary water supply not interconnected with PWS

10.Premises with more than one connection to the PWS (++++)

11.Recycled water (++)(+++)

12.Recycled water interconnected to piping system that contains water received from a PWS (+)

13.Graywater systems, as defined in California Water Code Section 14876, that are interconnected to a piping system that is connected to a PWS

14.Medical facilities

15.Kidney dialysis facilities

16.Dental office with water-connected equipment

17.Veterinarian facilities

18.Chemical plants

19.Laboratories

20.Biotech facilities

21.Electronics manufacture

22.Dry cleaner facilities

23.Industrial or commercial laundry facilities

24.Metal-plating facilities

25.Business park with a single meter serving multiple businesses

26.Marine-port facilities

27.Car wash facilities

28.Mobile home park, RV park, or campgrounds with RV hookups -179-
D-2

29.Hotels/motels

30.Gas stations

31.Fire stations

32.Solid waste disposal facilities

33.Pet groomers

34.Agricultural premises

35.Hazard assessment access denied or restricted

36.Railroad maintenance facilities

37.Incarceration facilities (e.g. prisons)

38.Temporary connections to fire hydrants for miscellaneous uses, including construction

39.Private water distribution mains

40.Drinking water storage tank overflow connected to a sump or storm drain (+)

41.Airports
(+) Premise isolated by air gap only except as allowed through CCCPH Section 3.2.2(c) (++) Dual-plumbed use areas established per CCR Title 22, Section 60313 through 60316.
(+++) Residences using recycled water for landscape irrigation as part of an approved dual plumbed use area established pursuant to CCR Title 22, sections 60313 through 60316 shall use, at a minimum, a DC. If the water supplier is also the supplier of the recycled water, then the recycled water supplier may obtain approval of the local public water supplier or the State Water Board, to utilize an alternative backflow protection plan that includes an annual inspection of both the recycled water and potable water systems and an annual cross-connection test of the recycled water and potable water systems pursuant to subsection 60316(a) in lieu of any BPA. (++++) All connections must receive at least the same level of protection excluding fire protection when connected to the PWS distribution system (e.g. if one connection requires an RP then all connections must have RPs installed). -180-
Appendix E
General Range of Knowledge for CrossConnection Control Specialists -181-
This page intentionally left blank
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E-1

APPENDIX E
General Range of Knowledge for Cross-Connection Control Specialists To effectively prevent unintended backflow into a PWS’s distribution system, it is necessary for a cross-connection control specialist to have an understanding of a range of subjects related to cross-connection control. This appendix provides a list of such subjects.

This appendix is not meant to preclude instruction of additional subjects that may be necessary or beneficial to the goal of a prospective or existing cross-connection control specialist in being proficient in protecting public health from backflow through crossconnection control measures. Emphasis on particular subjects should be in a manner that best achieves that goal.
(a) GENERAL
(1) Cross-connection control terminology.
(2) The history leading to the need for cross-connection control, including causes, impacts, including but not limited to:
(A) potable water distribution systems;
(B) examples of backflow incidents and actual or potential public health impacts; and
(C) evolution of methods of cross-connection control and backflow prevention assemblies.
(3) Hydraulics (general) – An understanding of hydraulic gradients, pressure variations, flow rates, temperature, the properties of water, backsiphonage, backpressure, and other elements necessary to understand the causes for backflow.
(4) Public outreach – How to appropriately convey the value of cross-connection control to PWS personnel and the public.
(b) LAWS, REGULATIONS, AND GUIDANCE
(1) Federal – Applicable federal laws, regulations, and guidance. (2) State – California laws and regulations, including, but not limited to, the State Water Resources Control Board’s most recent edition of its Cross-Connection Control Policy Handbook and other requirements related to cross-connection control.
(3) Local – An understanding of the need to ensure local requirements are considered and how best to find such requirements.
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E-2
(c) HAZARD ASSESSMENTS AND METHODS TO PREVENT BACKFLOW
A comprehensive understanding of how to conduct cross-connection surveys of water systems for the purpose of identifying cross-connections, assessing hazards, and identifying the most effective and legally appropriate methods for protection from backflow. At a minimum, the following topics should be considered to achieve such an understanding:
(1) Surveys:
(A) Preparation (e.g., authority, notification, prioritizing customers/premises, coordinating with public water systems, etc.); (B) Design and as-built drawings related to water supply and crossconnection control; (C) Public water system schematics;
(D) How to identify existing and new construction, with an understanding of how construction may impact backflow protection;
(E) How to identify cross-connections (actual and potential); (F) How to identify and differentiate between high hazard and low hazard cross-connections; and
(G) Problems associated with multi-story buildings, multiple service connections at a premises, typical water-use equipment, etc., and varying types of water service, including irrigation, recycled water, gray water, fire prevention systems, and dual plumbed premises.
(2) Assessing Hazards:
(A) Identifying and differentiating between premises activities leading to high hazard cross-connections and low hazard cross-connections (for examples of high hazard activities, see Appendix D); and (B) Understanding potential public health impacts from backflow associated with the problems in section (c)(1)(G) of this appendix. (3) Assemblies and Methods for Backflow Prevention:
(A) A comprehensive understanding of approved methods for crossconnection control and preventing backflow with respect to an assessed hazard;
(B) Identifying unapproved methods for cross-connection control and preventing backflow;
(C) An understanding of components, design and operation, proper installation and location of backflow prevention assemblies, including air gaps, and backflow prevention assembly field test methods, field test results, and the assessment of air gaps; and
(D) Identifying unapproved assemblies, as well as those assemblies whose operation and/or state of repair necessitates replacement with an approved assembly.
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E-3
(d) CROSS-CONNECTION CONTROL PROGRAMS
A comprehensive understanding of the development, elements, and administration of cross-connection control programs, including, but not limited to:
(1) An ability to assess the federal, state, and local requirements applicable to a public water system’s cross-connection control program, such that adherence to the cross-connection control program would result in compliance with the requirements;
(2) The roles, responsibilities, and authority of individuals and entities involved in the critical elements of a successful plan for cross-connection control (see CCCPH section 3.1.4); and
(3) The ability to assess the components of a public water system’s CrossConnection Control Plan (see CCCPH section 3.1.4) that best assures the prevention of undesired backflow into the public water system’s distribution system, and to communicate deficiencies to public water system personnel. (e) CROSS-CONNECTION TESTS
A comprehensive understanding of:
(1) The purpose of a cross-connection test and when a cross-connection test should be performed;
(2) The ability to develop protocols and make arrangements for cross-connection tests, and subsequently oversee and/or perform such cross-connection tests, in a manner that determines whether interconnections exist between unapproved sources and approved water supplies; and
(3) Follow-up actions and notifications if a cross-connection test indicates an interconnection.
(f) RECORDKEEPING AND INCIDENT RESPONSE
A comprehensive understanding of:
(1) The agencies and authorities to be notified in the event of a backflow incident;
(2) How to determine the cause of a backflow incident and the actions necessary to prevent similar incidents in the future;
(3) How to properly document a backflow incident, including but not limited to the information in the example backflow incident response form in Appendix F; and (4) How to properly document the elements associated with surveys and hazard assessments, including those identified in section (c) of this appendix. -185-

TOWN OF HILLSBOROUGH
San Mateo County
1600 Floribunda Avenue
Hillsborough, CA 94010
15 NEW BUSINESS

CITY COUNCIL MEETING
JUNE 9, 2025

AGENDA STAFF REPORT
ITEM SUBJECT: INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 13.28 OF THE

HILLSBOROUGH MUNICIPAL CODE RELATING TO CROSS-CONNECTIONS SUMMARY: The Town of Hillsborough ("Town") City Council was presented the Town of Hillsborough Cross-Connection Control Plan (“Plan”) for adoption at the City Council meeting this evening in accordance with the California State Water Board’s (Water Board) Cross-Connection Control Policy Handbook (CCCPH) and the San Mateo County’s ("County") Cross-Connection Prevention Program Ordinance No. 4903.

The Plan provides the roles, responsibilities, and requirements for the County, the Town, its water customers, and authorized backflow prevention device testers necessary to protect the Town’s potable water system from contamination from unprotected cross connections.

This Ordinance updates Chapter 13.28, “Cross Connections,” of the Hillsborough Municipal Code to reflect the adoption of the Plan.

FISCAL IMPACT: There is no immediate fiscal impact to the Town as a result of this action, as the Town currently has sufficient staff to carry out any additional duties that may result from the adoption of this ordinance.

ENVIRONMENTAL ISSUES: The action is categorically exempt from the California Environmental Quality Act according to Section 15301 of the California Code of Regulations.

ATTACHMENTS:

1. Ordinance and Exhibit A (clean)

2. Exhibit A (redline)
PREPARED BY: Paul Willis, Director of Public Works
RECOMMENDATION: Introduce and waive further reading of the ordinance entitled, "An Ordinance of the City Council of the Town of Hillsborough Amending Chapter 13.28 CrossConnections of the Hillsborough Municipal Code Relating to Cross-Connections." -187-
ORDINANCE NO. ______

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH AMENDING CHAPTER 13.28 OF THE HILLSBOROUGH MUNICIPAL CODE

RELATING TO CROSS-CONNECTIONS
WHEREAS, the State Water Resources Control Board adopted the Cross-Connection Control Policy Handbook (CCCPH) on December 19, 2023, the CCCPH replaces existing Title 17 regulations, the CCCPH became effective on July 1, 2024, and Public Water Systems must comply with the CCCPH by July 1, 2025; and;
WHEREAS, the Town of Hillsborough partners with San Mateo County Environmental Health Services to implement its Cross-Connection Control Program; and WHEREAS, On March 25, 2025, the San Mateo County Board of Supervisors adopted Ordinance No. 4903 amending the County’s Cross-Connection Control Program to conform with the CCCPH;; and
WHEREAS, the Town of Hillsborough Public Works has updated its Cross-Connection Control Plan to comply with the CCCPH and the changes to San Mateo County’s CrossConnection Control Program; and WHEREAS, the City Council finds that the enactment of this ordinance regulating crossconnections is necessary to protect the public health, safety, and general welfare from water quality impacts caused by cross-connections.

NOW, THEREFORE, THE CITY COUNCIL OF THE TOWN OF HILLSBOROUGH DOES ORDAIN AS FOLLOWS:

Section 1. All sections of Chapter 13.28 except Section 13.28.040 are hereby amended and Section 13.28.080 and 13.08.090 are hereby added to Chapter 13.28 as set forth in Exhibit A, incorporated by this reference. Section 13.28.040 is to remain in the code and in effect.

Section 2. Pursuant to CEQA Guidelines Section 15301, this ordinance is exempt from CEQA as it regulates the operation of existing public and private structures (water pipes and associated cross connections) involving no expansion of use..

Section 3. If any section, subsection, clause or phrase in this Ordinance or the application thereof to any person or circumstances is for any reason held invalid, the validity of the remainder of this Ordinance or the application of such provisions to other persons or circumstances shall not be affected thereby. The City Council hereby declares that it would have passed this Ordinance and each section, subsection, sentence, clause, or phrase thereof, irrespective of the fact that one or more sections, subsections, sentences, clauses or phrases or the application thereof to any person or circumstance be held invalid.

Section 3. No less than five days prior to the adoption of this Ordinance, the City Clerk published a summary of this Ordinance in accordance with Government Code section 36933. The -188-
ATTACHMENT 1
2 City Clerk will certify to the passage of this Ordinance by the City Council of the Town of Hillsborough, California, and cause a summary to be published once within fifteen (15) days after its passage in a newspaper of general circulation, printed, published and circulated in the City in accordance with Government Code section 36933.

Section 4. This Ordinance shall take effect in thirty (30) days. __________________________________
Mayor of the Town of Hillsborough
______________________________
Attest: City Clerk
ORDINANCE NO. _____of the Town of Hillsborough introduced on June 9, 2025, and adopted on _______ by the following vote of the City Council:

AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
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Title 13 - PUBLIC SERVICES
Division II. - Water System
Chapter 13.28 CROSS CONNECTIONS

Page 1 of 3 ends

Hillsborough City CouncilJune 9, 2025

Hillsborough City Council
June 9, 2025