Hollister City Council
April 4, 2022

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A. Veteran:

1. Veteran’s Supplemental Application

2. Copy of Veteran’s DD-214

B. Disabled Veteran:

1. Veteran’s Supplemental Application

2. Copy of Veteran’s DD-214; and

3. Letter of service related disability (if applicable)

2. Veteran’s Preference Credit:

A. Qualified candidates eligible under this program, as defined above, shall have Preference credit added to their total written/oral scores for placement upon an eligibility list for any external recruitment, as follows:

 Veteran: 5 points
 Disabled Veteran: 10 points

B. No Veteran who has been dishonorably discharged or released shall be allowed a credit under this section.

C. While eligibility for this program does not guarantee job placement, it shall provide meaningful Veteran’s Preference credit.

D. Qualified candidates under this program shall meet the minimum job qualifications and attain a passing score (typically achieving a score of 70% or higher either by a written/oral examination) without the addition of such Preference credit.

E. Veteran’s Preference credit shall be added to the final examination score of said qualified candidates eligible under this program, as defined above. The credit shall determine the candidate’s standing on an open competitive examination eligibility list.

Credit shall not apply to internal (promotional) recruitment processes.

F. Veteran’s Preference credit shall only be granted for first time employment with the City of Hollister. A candidate who applies for a City position after separation from City employment shall be ineligible for this program.

ATTACHMENT A

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G. Veteran’s Preference credit is not applicable to promotion, transfer, or reassignment of City employees.

3. Administration:

A. The Human Resources Division shall provide information to applicants regarding Veteran’s Preference credit and provide an opportunity for applicants to present proof of eligibility as provided for in this policy.

B. Applicants shall present proof of eligibility for this program when submitting their employment application.

C. The Human Resources Division shall determine the eligibility of applicants for Veteran’s Preference credit and shall apply such credit as provided in this policy.

ATTACHMENT A

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City of Hollister
Veterans’ Supplemental Application

Name: Date:

Address & Phone:

Position Applied For:

I am applying for Veterans’ Preference Points and meet the following criteria (check all that apply):

 I served in the armed forces during one of the qualifying periods as defined by California Government Code 18973.

 I served at least 181 consecutive days since January 31, 1955 (in assignments other than reserve or auxiliary units).

 I received other than a dishonorable discharge.

A copy of my DD-214 is attached.

Signature of Applicant

Forms which are incomplete or submitted
after the final filing date will not be accepted.

Human Resources Office Use Only:

 Meets minimum guidelines
 Does not meet minimum guidelines (please specify):

Human Resources Sign Off: Date:

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0 0
I I

STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: APRIL 4, 2022
SUBMITTED: March 23, 2022 AGENDA ITEM: Introduction and Adoption of Resolutions and Ordinances
DEPARTMENT:

DEPARTMENT HEAD:

Human Resources
Cecilia Rodriguez, Management
Analyst
CONTACT: Diana Hillstock, Human
Resources Manager
831-636-4301

TITLE OF ITEM: RESOLUTION NO. 2022-53, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER APPROVING A PROFESSIONAL

SERVICES AGREEMENT BETWEEN THE CITY OF HOLLISTER AND RALPH

ANDERSEN & ASSOCIATES TO CONDUCT A TOTAL COMPENSATION SURVEY

AND ANALYSIS FOR ALL CITY JOB SPECIFICATIONS

BRIEF DESCRIPTION: This item will approve a professional services agreement between the City of Hollister and Ralph Andersen & Associates to conduc t a total compensation survey and analysis involving all City job classifications.

RECOMMENDATION: The City of Hollister City Council adopt a Resolution approving the professional service agreement with Ralph Andersen & Associates and authorize the City Manager to execute the agreement on behalf of the City of Hollister.

DEPARTMENT SUMMARY: During labor negotiations, the City Council agreed to conduct a total compensation survey and analysis involving all City job classifications in six (6) employee groups: Service Employee International Union (SEIU Local 521), Hollister Peace Officer Association (HPOA), Hollister Firefighter Union (HFFU Local 3395), Unrepresented Confidential employees, Mid-management Association, and executive Management.

The City sent a Request for Proposal to five (5) consultant firms and received one responsive proposal from Ralph Andersen & Associates (RAA).

RAA has the experience and resources to perform the work requested from the City, in a timely fashion. The proposed base cost to perform the survey & analysis is $32,800.00, and the anticipated timeline to complete the work is about 6 weeks.

Staff estimates the total cost of the work to be approximately $37,000.00. That amount will cover the base cost and a 12% contingen cy for any unforeseen additional work, as well as, attending meetings or making presentations to the City which costs are not accounted for in the base cost.

Staff recommends the City of Hollister City Council adopt a Resolution approving the professional service agreement with Ralph Andersen & Associates and authorize the City Manager to execute the agreement on behalf of the City of Hollister.

Staff has prepared the Resolution for City Council consideration and approval.

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FINANCIAL IMPACT: Anticipated expenditure of approximately $37,000.00 from the General fund (#101) to cover the costs associated with performing Total Compensation Survey

CEQA: N/A

ATTACHMENTS:

1. PSA - Holllister - Class_Comp Study

2. Proposal Hollister - Class_Comp Study

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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RESOLUTION NO. 2022-53

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF

HOLLISTER AND RALPH ANDERSEN & ASSOCIATES TO CONDUCT A TOTAL

COMPENSATION SURVEY AND ANALYSIS FOR ALL CITY JOB SPECIFICATIONS

WHEREAS, the City Council desires to conduct a total compensation survey and analysis of all City job classifications in six (6) employee groups: Service Employee International Union (SEIU Local 521), Hollister Peace Officer Association (HPOA), Hollister Firefighter Union (HFFU Local 3395), Unrepresented Confidential employees, Mid-management Association, and executive Management (Project); and

WHEREAS, the City sent a Request for Proposal to five (5) consultant firms that perform total compensation surveys and analysis and received one responsive proposal from Ralph Andersen & Associates (RAA); and

WHEREAS, RAA has the experience and resources to perform the Project; and

WHEREAS, the Human Resources Manager estimates the total initial budget needed to pay for costs associated with the Project to be in the amount of $37,000.00 from General fund (#101).

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HOLLISTER, the City Council approves the Professional Services Agreement between the City of Hollister and Ralph Andersen & Associates and the City Manager is authorized and hereby direct to execute the professiona l services agreement and all documents related to the Project, on behalf of the City of Hollister.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of April, 2022, by the following vote:

Ignacio Velazquez, Mayor
ATTEST:

Christine Black, MMC, City Clerk

APPROVED AS TO FORM:

Epperson Law Group PC

Jason S. Epperson, City Attorney
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I, CHRISTINE BLACK, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2022-53, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of April, 2022, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of April, 2022.

Christine Black, MMC

City Clerk of the City of Hollister
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A Tradition of Excellence Since 1972

5800 Stanford Ranch Road, Suite 410, Rocklin, California 95765 Phone: 916/630-4900 Fax: 916/630-4911 Website: www.ralphandersen.com Professional Services Agreement
This Agreement is made by and between the City of Hollister (“the City”), and Ralph Andersen & Associates (“the Consultant”).

1. Consulting Engagement. The City agrees to engage the Consultant to perform those services described below, for completion of the project described as follows: Total Compensation Study (“the Project”).

2. Services. The Consultant agrees to perform certain services necessary for completion of the Project, which services shall include, without limitation, the following:
a) Task 1 – Project Kick-off Meetings
b) Task 2 – Discuss and Document Compensation Policy
c) Task 3 – Collect Compensation Data
d) Task 4 – Compile and Format Compensation Data
e) Task 5 – Audit and Finalize Compensation Data
f) Task 6 – Prepare and Review Preliminary Compensation Report g) Task 7 – Prepare and Submit Final Report
A complete description of the services to be provided is contained in a proposal from the Consultant to the City, dated February 23, 2022, which is incorporated herein by reference.

3. Relationship. The Consultant is an independent contractor and is not to be considered an agent or employee of the City.

4. Compensation. As full compensation for the Consultant's professional services performed hereunder, the City shall pay the Consultant the fixed amount of $32,800 (Thirty-two Thousand Eight Hundred Dollars) (“professional services fee”).

5. Expense Reimbursement. The Consultant shall be entitled to reimbursement from the City for out-of-pocket expenses incurred by Consultants for travel (if on-site meetings are required).

Should the City require or prefer on-site meetings, the cost for these meetings will be billed F.2.a
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(" Ralph Andersen t1 &Associates

Professional Services Agreement

separately and include professional services and expenses. These costs will not exceed $1,500 (One Thousand Five Hundred Dollars) per meeting/presentation, inclusive of travel costs. It is anticipated that all study documents will be provided electronically (no printing and binding, postage and delivery costs). The Consultant shall provide the City with a listing of expenses by category of expense as a part of monthly billings.

6. Compensation for Additional Services. In the event the City requires services in addition to those described in Paragraph 2, the Consultant shall be compensated at the Consultant's standard hourly rates for professional services at the following rates:
a) Project Manager - $155
b) Staff Consultant - $135
c) Research/Support Staff - $85

7. Method of Payment. Progress payment of the Consultant's professional services fee and expenses shall be made on a monthly basis by the City upon receipt of billings from the Consultant.

8. Term. The term of this agreement shall commence with two (2) weeks of execution of this Agreement by both parties, at which time the Consultant shall begin work on the Project and shall continue, subject to the termination provisions of Paragraph 9, until the date that the Consultant completes the Project. The time of completion of the Project is estimated to be approximately six (6) weeks from project initiation.

9. Termination. This agreement may be terminated: (a) by either party at any time for failure of the other party to comply with the terms and conditions of this Agreement; (b) by either party upon 10 days prior written notice to the other party; or (c) upon mutual written agreement of both parties. In the event of termination, the Consultant shall stop work immediately and shall be entitled to compensation for professional service fees and for expense reimbursement to the date of termination.

10. Insurance. The Consultant shall maintain in force during the term of the agreement, Comprehensive General Liability Insurance with the Extended Liability Endorsement, including Personal Injury; Commercial Umbrella Liability; Automobile Liability Insurance, including Non-Owned and Hired Liability; and Workers' Compensation and Employers' Liability Insurance. Such insurance shall be in amounts reasonably satisfactory to the City. The Consultant agrees that prior to performing any work under this agreement, it shall provide to City certificates showing that the City is an additional insured party for each insurance the Consultant is required to maintain hereunder. The Consultant further acknowledges that it will not cancel or alter the coverage amount of any said insurance policy without prior written notice to City of no less than thirty (30) days, and that upon such notice City may, in its sole discretion, cancel this agreement without further obligation to City other than to pay the Consultant for services rendered up to said date of cancellation.

11. Hold Harmless. The Consultant shall be responsible for its acts of negligence, and the City shall be responsible for its acts of negligence. The Consultant agrees to indemnify and hold the City harmless from any and all claims, demands, actions and causes of action to the extent caused by the negligent acts of the Consultant, its officers, agents and employees, by reason of F.2.a
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Professional Services Agreement

the performance of this agreement. This indemnity shall not be construed to require indemnification of others.

12. Miscellaneous.
a) The entire agreement between the parties with respect to the subject matter hereunder is contained in this agreement.
b) Neither this agreement nor any rights or obligations hereunder shall be assigned or delegated by the Consultant without the prior written consent of the City. c) This agreement shall be modified only by a written agreement duly executed by the City and the Consultant.
d) Should any of the provisions hereunder be found to be invalid, void or voidable by a court, the remaining provisions shall remain in full force and effect. e) This agreement shall be governed by and construed in accordance with the laws of the State of California.
f) All notices required or permitted under this agreement shall be deemed to have been given if and when deposited in the United States mail, properly stamped and addressed to the party for whom intended at such party's address listed below, or when delivered personally to such party. A party may change its address for notice hereunder by giving written notice to the other party.

APPROVED:

RALPH ANDERSEN & ASSOCIATES
By:

Name Printed: Heather Renschler
Title: President/CEO
Date: March 21, 2022
5800 Stanford Ranch Road, Suite 410
Rocklin, California 95765
(916) 630-4900
Website: www.ralphandersen.com

CITY OF HOLLISTER
By:

Name Printed:

Title:

Date:
327 Fifth Street
Hollister, California 95023
(831) 636-4300
Website: www.hollister.ca.gov
Brett I. Miller
City Manager
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Proposal to Conduct a
Total Compensation Study
for the
City of Hollister
Submitted: February 23, 2022
Ralph Andersen & Associates
5800 Stanford Ranch Rd., Ste. 410
Rocklin, CA 95765
Contact: Doug Johnson
[email protected]
____________________________
Heather Renschler, President/CEO
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5800 Stanford Ranch Road
Suite 410
Rocklin, California 95765
916.630.4900

www.ralphandersen.com
February 23, 2022
Ms. Diana Hillstock
Human Resources Manager
City of Hollister
327 Fifth Street
Hollister, California 95023
Submitted via email: [email protected]
Dear Ms. Hillstock:

We are pleased to submit an electronic copy of our proposal to conduct a Total Compensation Survey for covering 111 job classifications in the following six City employee groups: Hollister Peace Officer Association (HPOA), Hollister Firefighter Union (HFFU Local 3395), Service Employees International Union (SEIU Local 521), Unrepresented Confidential employees, Mid‐Management Association, and Executive Management. To facilitate your review, the proposal includes the following:
• Understanding and Approach – A summary of methodologies and proposed tasks to accomplish the study’s objectives, the anticipated end-products, and a proposed schedule.
• Company Information – A summary of the firm, our expertise in conducting classification and compensation studies.
• Project Personnel – A summary of project staffing.
• Experience and References – References for similar compensation studies conducted by the firm.
• Price Proposal – A fixed cost for the proposed project as well as hourly rates.

I am certain that you will find our work plan is responsive to each of your study objectives, and our reputation and experience are unmatched in successfully completing consulting engagements of this nature. Ralph Andersen & Associates is a leader in providing local government consulting services and has successfully completed hundreds of compensation studies.

The full resources of the firm will be available to perform consulting services for the duration of the project. Doug Johnson, Vice President, will be the Project Manager for this engagement and will have the assistance of an experienced consulting team.

If you have any questions or need additional information, please do not hesitate to contact Mr. Doug Johnson at (916) 630-4900 ([email protected]). We look forward to the opportunity to work with you on this important assignment.

Sincerely,

Heather Renschler
President/CEO
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h Andersen & Associates
A Tradition of Excellence Since 1972

City of Hollister

Table of Contents
Introductory Letter
Understanding and Approach .................................................................... 1 Project Understanding ............................................................................. 1 Proposed Project Tasks ............................................................................ 1 Task 1 – Project Kick-off Meetings ............................................................................................................ 1 Task 2 – Discuss and Document Compensation Policy ........................................................................... 2 Task 3 – Collect Compensation Data ........................................................................................................ 2 Task 4 – Compile and Format Compensation Data ................................................................................. 2 Task 5 – Audit and Finalize Compensation Data ..................................................................................... 3 Task 6 – Prepare and Review Preliminary Compensation Report .......................................................... 3 Task 7 – Prepare and Submit Final Report ............................................................................................... 3 Project Schedule ...................................................................................... 4 Company Information ................................................................................ 5 The Firm .................................................................................................. 5 Project Team .............................................................................................. 7 Staff Resumes .......................................................................................... 8 Experience and References ....................................................................... 10 Fee Proposal .............................................................................................. 11 Attachment
Insurance Requirements Form

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City of Hollister

Understanding and Approach
Project Understanding
The City of Hollister is interested in conducting a Total Compensation Survey involving 111 job classifications in six employee groups: Hollister Peace Officer Association (HPOA), Hollister Firefighter Union (HFFU Local 3395), Service Employees International Union (SEIU Local 521), Unrepresented Confidential employees, Mid‐Management Association, and Executive Management.

To ensure that the City’s objectives are met, the following key study components and anticipated end-products are included in the work plan developed by Ralph Andersen & Associates.
• Conduct a meeting with City representatives at project initiation to confirm the study goals, objectives, and deliverables
• Conduct an extensive review of background documents
• Review historical practices and recommended survey agencies, survey job classifications, and identify data collection needs
• Conduct a custom total compensation survey and analyze the market data • Analyze internal relationships including salary compaction/compression issues • Recommend changes to the current compensation structure based on the survey findings and the internal relationship analysis
• Develop draft and final reports incorporating all study findings and supporting data
• Present the findings to managers, employees, labor representatives, project committees, and the City Council, as needed.

Ralph Andersen & Associates has a strong commitment to develop and implement customized and tailored compensation systems. While we have broad expertise and experience from hundreds of successful consulting assignments, we are committed to a “customer service” approach to all of our client engagements. This assures the preparation of study end-products that are uniquely customized to the City of Hollister.

Proposed Project Tasks
Task 1 – Project Kick-off Meetings
The consultants will begin all administrative and coordinative efforts in support of the project initiation meetings and briefings. Among other things, this will include:
• Preparation of a project schedule
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City of Hollister

• Identification and review of background data including existing class specifications, organization charts, budgets, MOUs, salary schedules, and related information
• Identification of scheduling parameters for meetings and interaction with various City stakeholder groups.

This initial step in the study process will be used to identify significant compensation concerns that should be addressed during the course of the study. The consultants will discuss the best approach for identifying issue areas including an independent assessment of the current compensation plan by the consultant, input by human resources staff, and input from managers, labor representatives, and other stakeholders.

The consultants will meet with the City’s project manager and other staff as appropriate to ensure a full understanding of project objectives and deliverables. The project work plan and schedule will be adapted to achieve the objectives.

Task 2 – Discuss and Document Compensation Policy
The City’s compensation policy directly impacts all study end-products resulting from the compensation components of the analysis. As a starting point for this phase of the study, therefore, we propose that the consulting team human resources staff to clarify and confirm the City’s compensation policy. Important considerations to be discussed include historical practices, recruitment and retention issues, issues with the current compensation system, and reliance on external market data versus internal equity for purposes of setting salaries. The consultants will work with appropriate City representatives to confirm survey agencies and the scope of compensation data to be collected.

Task 3 – Collect Compensation Data
After the compensation policy discussion, the consultant team will collect and analyze the compensation data. Our proposed approach would include:
• An initial contact to each labor market employer included in the study to explain the purpose and scope of the survey and confirm cooperation. • The collection and analysis of source documents from each survey agency including position control documents, job descriptions, salary schedules, benefit summaries, and MOUs.
• The confirmation of all compensation data through telephone calls, email, and other means. This will assure that comparability is established and that all compensation data is factual and complete.

The compensation survey elements will be discussed and confirmed with the City before the survey is initiated.

Task 4 – Compile and Format Compensation Data
The salary data, once collected and thoroughly reviewed for completeness and accuracy, will be appropriately formatted and the results tabulated in a consistent and uniform F.2.b
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City of Hollister

manner by the project consultants. The analysis will include pay structure trends and base salary analysis to ensure all appropriate comparison criteria is available for developing recommendations. Through the use of spreadsheet applications developed by our office, it is anticipated that standard formulas will be applied in the calculation of the survey data mean, median, and selected percentiles, with the corresponding percentage relationship to the market data also calculated. Data presentations will be customized to fit the City’s objectives.

Task 5 – Audit and Finalize Compensation Data
Prior to developing specific salary recommendations, the consultants will thoroughly review and audit the collected survey data. This will include a detailed analysis of data reliability, comparability, statistical validity, and consistency. This audit will be conducted by the Project Manager independent of the consultant who collected that data.

This will ensure that the most accurate and defensible survey data is utilized in comparing the City’s compensation plan to the pay practices of the labor market. This analysis will also include the preparation of graphs and other presentation materials to aide in understanding the market relationships broken down by employee/bargaining group.

Task 6 – Prepare and Review Preliminary Compensation Report The Preliminary Compensation Report documents all compensation study recommendations and the supporting information used for developing the recommendations. Specifically, the Preliminary Report will include the following:
• The City’s documented compensation policy including survey agencies and survey jobs
• Results of the salary survey using tables and graphs with breakdowns by employee group
• Documentation of benchmark classifications and the related job families • Appendices containing detailed labor market data sheets and supporting documentation.

The project consultants will conduct an in-depth review of the Preliminary Compensation Report with the City. Any needed corrections, clarifications, or modifications will be discussed at this time.

Task 7 – Prepare and Submit Final Report
The Final Report will incorporate any appropriate revisions identified and submitted during the review of the preliminary report. A key part of the process before the final reports are prepared is our review, analysis, and response to any issues or comments raised by stakeholder representatives including managers, employee representatives, and members of the City Council. The submittal of final report will also include presentations to managers, labor representatives, and the City Council as required.

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City of Hollister

Project Schedule
Assuming full cooperation of the City and the survey agencies, our project schedule assumes that all study activities will be completed within six (6) weeks.

1 2 3 4 5 6
Task 1-Conduct project initiation meetings*
Task 2-Discuss and document compensation policy*
Task 3-Collect compensation data
Task 4-Compile and format data
Task 5-Audit and finalize compensation data
Task 6-Prepare/review preliminary reports*
Task 7-Prepare and present final reports*

* On-site or virtual meeting; blue shading denotes milestones

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City of Hollister

Company Information
The Firm
Ralph Andersen & Associates has 50 years of local government consulting experience serving the needs of special districts, cities, counties, utilities, community colleges, schools, non-profit organizations, and state governments. Key service areas of the firm include:
• Human Resources Consulting
• Executive Search
• Management Consulting.

Ralph Andersen & Associates serves a nationwide clientele through its Corporate Office in the Sacramento area (Rocklin, California). A multi-disciplined, full-service local government consulting organization, Ralph Andersen & Associates is dedicated to helping our clients improve operating efficiency and organizational effectiveness. The firm employs 14 full-time staff, 3 part-time staff, and has additional contractors and affiliations as needed to provide a full range of services.

Corporate and Staffing
Structure
Robert J. Burg
Executive Vice
President
Heather Renschler
President/CEO
Management Consulting
and Executive Search
Practice Manager
Executive Search
ConsultantsResearch
Associates
Graphics
Recruitment
Manager Senior Recruitment
Coordinator
Support Staff
Senior Recruitment
Coordinator
Contracts/Proposal
Manager
Executive Search
National Practice Leaders
Heather Renschler
(Western/Midwest Regions)
Robert Burg
Health & Human Services
and Public Health
(East Coast)
Ralph Andersen & Associates
Updated January 2022
(1)Former City Manager(2)Former Assistant City Manager(3)Former Utility General Manager(4)Former County Manager(5)Former Chief of Police Doug Johnson
Vice President
Human Resources Consulting and Executive Search
Other Members of the
Search Team
David Morgan(1)
John Rossi(3)
Fred Wilson(1)
John Slaughter(4)
Serena Wright-Black (2)
Daniel Hahn(5)
Recruitment
CoordinatorAccounting
Research AssistantResearch Assistant
Consultant

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City of Hollister

For this project, staff from the firm’s human resources practice will provide the consulting services. The human resource practice focuses on those services that are not easily provided by in-house human resources staff. Key services include:
• Classification Studies – These projects include job analysis, class plan development, position allocation, career ladders, class specifications, FLSA analysis, ADA compliance, and related analysis.
• Compensation Studies – The firm provides a full range of compensation services including labor market selection, base salary and benefit surveys, private- public data comparisons, benchmark selection, and internal relationship analysis. • Expert Testimony and Arbitration Support – The firm has had significant experience providing technical support in arbitration and mediation hearings and has significant experience working with labor and management groups. This expertise includes the selection of comparable agencies and the elements of compensation appropriate for labor market surveys.
• Job Evaluation Systems – In addition to having a copyrighted Point Factor Job Evaluation System, the staff of Ralph Andersen & Associates have significant expertise in developing customized job evaluation systems and “hybrid” solutions. • Performance Management Programs – Performance management serves as a foundation for measuring/tracking organization and employee performance. We have several standard systems that have demonstrated success in a variety of public agencies. In addition, Ralph Andersen & Associates can develop tailored performance management systems to fit the unique needs of our clients. • Pay-for-Performance/Incentive Programs – Ralph Andersen & Associates is a leader in developing effective pay-for-performance programs for public agencies including merit progression systems, lump sum and incentive programs, and other mechanisms tied to employee or organizational measurement criteria. • Technical Assistance – Ralph Andersen & Associates also provides a full range of hourly technical assistance including conducting job audits, support for labor relations, and expert testimony.

The firm has no conflict of interest with the staff or officials of the City of Hollister and is independent of the City as defined by generally accepted auditing standards. Additional information about the firm’s services and background can be found at our web site at www.ralphandersen.com .

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City of Hollister

Project Team
Consultants, complemented by consulting firms, define the difference between success and failure in projects of this nature. Ralph Andersen & Associates understands that selection of a project team with the right mix of skills and experience is the most important decision that will be made during the study. The team must be well led and the project well managed if the study objectives are to be achieved.

In defining the project team for this engagement, consideration of the current workload of all consulting staff was taken into account to ensure our ability to fully meet your stated needs and objectives. Doug Johnson, Vice President, will serve as the Project Manager and will have responsibility for all primary contact with the City as well as all on-site review meetings and presentations. Mr. Johnson has managed hundreds of consulting engagements including large public agencies throughout California and the United States.

The staffing for this project will include:
• Doug Johnson, Vice President – Mr.

Johnson will serve as the Project Manager
and will conduct all on-site meetings,
prepare all written reports, and serve as
chief analyst on the project. He is the
firm’s most experienced Project Manager
and has expertise in working with special
districts, cities, and other local
government agencies similar to the City
involving complex classification and
compensation issues.
• Jeff McMurdo, Consultant – Mr.

McMurdo is the most experienced
consultant at the firm and has extensive
experience conducting employee interviews, developing classification recommendations, developing job descriptions, and collecting and analyzing market data.

All staff members are available for the scheduled duration of the project. Anticipated workloads for all staff have been considered in assigning staff to this project. The firm’s staffing and project management systems allow for multiple studies to be conducted simultaneously without impacting the completion dates of the project. Brief staff resumes are provided below.

Doug Johnson
Project Manager
Jeff McMurdo
Consultant
Research/
Support Staff
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City of Hollister

Jeff McMurdo, Consultant
Mr. McMurdo has over 20 years of human resources consulting experience and serves on a variety of project consulting teams focusing on classification and compensation plan development. He is an experienced classification analyst and has developed hundreds of classification plans in addition to ad-hoc reclassification and targeted classification studies for large and small organizations. His duties also include leading and participating in total compensation studies including comprehensive market research, data collection, data analysis, and data presentation. Key responsibilities of Mr.

McMurdo include:
• Conducting job analysis interviews, analyzing positions and job classifications, and preparing job descriptions.
• Designing survey data collection forms, questionnaires, and related instruments. • Market survey research including the review and analysis of budgets, organization charts, MOUs, job descriptions, salary schedules, and benefit documents. • Data compilation including job comparability, range structure analysis, benefit data, and related survey information.

He has conducted over a hundred compensation surveys including recent surveys for the cities of Anaheim, Arcadia, Paramount, Temple City, Ketchikan, Laguna Hills, Reno, Sacramento, Monterey, Irwindale, Palm Springs, Tracy, and Sunnyvale. He has also worked with a number of special districts including Olivenhain Municipal Water District, Otay Water District, San Diego Water Authority, Mesa Water, Sweetwater Authority, and Alameda County Water District. Mr. McMurdo holds a Bachelor of Science degree in Business Administration from California State University, Sacramento. His course work emphasized human resource management.

Additional firm resources, including support staff and project consultants, will be available to ensure successful and timely completion of the study.

F.2.b
Packet Pg. 142

City of Hollister

Experience and References
The following references represent just a small sample of similar assignments conducted by the firm. We are certain you will find that our record and our reputation are outstanding. Doug Johnson served as the project manager and Jeff McMurdo served as the primary consultant for all of the following projects.

Alameda County Water District
Scope of Work: Districtwide Classification and Compensation Study (2019- present).

Contact: Jennifer Solito, Human Resources & Risk Manager 43885 S Grimmer Blvd, Fremont, CA 94538
(510) 668-4220
[email protected]
City of Reno/City of Sacramento/Sloan Sakai Law Firm Support Scope of Work: Classification and Compensation Studies and Expert Witness Services.* Various projects totaling over $500,000.

Contact: Mr. Mark Gregersen
(775) 556-3000
[email protected]
*Mr. Gregersen can speak to a number of projects conducted by the firm including classification and compensation studies conducted for Napa County, San Luis Obispo County, and the cities of Sacramneto, Vallejo, and Reno.

City of Monterey, CA
Scope of Work:Citywide compensation study including market data analysis and internal salary range relationships analysis.

Contact: Allyson Hauck, Human Resources Director
735 Pacific Street, Suite B, Monterey CA 93940
831-646-3767
[email protected]
City of Irwindale, CA
Scope of Work:Citywide classification and compensation study covering all job classifications.

Contact: Mary Hull, Human Resources Manager
5050 North Irwindale Ave., Irwindale, CA 91706
(626) 430-2204
[email protected]
Additional references can be provided on request.

F.2.b
Packet Pg. 143

City of Hollister

Fee Proposal
The total fixed cost for professional service fees and non-travel expenses to conduct the Compensation Survey, as proposed, amounts to $32,800.

The cost of professional services is based upon the project as described in the work plan and is a “fixed fee” regardless of which consultant performs the task and/or the number of hours needed to complete a particular element of the study.

The proposed professional services costs are based on the following hourly rates:
• Project Manager - $155
• Project Consultant - $135
• Research/Support Staff - $85
Due to continued Covid-19 restrictions, the firm has completed almost 50 classification and compensation studies using virtual meeting platforms such as Zoom and Microsoft Teams. Our proposed cost assumes virtual meetings will be used for kick-off meetings, and the review and presentation of draft and final reports.

Our approach to this project will be based on the City’s preference in coordination with appropriate public health guidelines. To that end, there is no limit to the number of virtual meetings for this project – we can conduct as many as required by the project and requested by the City.

Should the City require or prefer on-site meetings, the cost for these meetings will be billed separately and include professional services and expenses. These costs will not exceed $1,500 per meeting/presentation, inclusive of travel costs.

If the scope of the analysis creates budget problems for the City, or if additional analysis is desired, we are willing to review the work plan and adjust it and the cost so that it is mutually satisfactory.

F.2.b
Packet Pg. 144

Attachment 1

INSURANCE REQUIREMENTS

Please refer to the insurance requirements listed below.  Those that have an “X” indicated in the space before the requirement apply to Contractor’s or Consultant’s Agreement.

Contractor or Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor or Consultant, its agents, representatives, employees or subcontractors.

Contractor or Consultant shall provide its insurance broker(s)/agent(s) with a copy of these requirements and request that they provide Certificates of Insurance complete with copies of all required endorsements.

Contractor or Consultant shall furnish City with copies of original endorsements affecting coverage required by this Exhibit C.  The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf.  All endorsements and certificates are to be received and approved by City before work commences.  City has the right to require Contractor’s or Consultant’s insurer to provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.

Commercial General Liability (CGL):

_X__Coverage at least as broad as ISO Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits no less than $1,000,000 per occurrence.  If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

Automobile Liability:

_X__   Coverage at least as broad as ISO Form Number CA 0001 covering, Code 1 (any auto), of if Contractor or Consultant has no owned autos, Code 8 (hired) and 9 (non‐owned), with limits no less than $1,000,000 per accident for bodily injury and property damage.

Professional Liability (Errors and Omissions):

The Employer’s Liability policy shall be endorsed to waive any right of subrogation as respects the City, its elected and appointed officials, officers, attorneys, agents, and employees.

__X_ Insurance appropriates to the Contractor or Consultant’s profession, with limit no less F.2.b
Packet Pg. 145

than $1,000,000 per occurrence or claim, $2,000,000 aggregate Workers’ Compensation Insurance:

X     Insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (Not required if Contractor or Consultant provides written verification it has no employees)
The Contractor or Consultant makes the following certification, required by section 1861 of the California Labor Code:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self‐insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. __________________________________
Contractor/Consultant Signature
Other Insurance Provisions:

The insurance policies are to contain, or be endorsed to contain the following provisions:

Additional Insured Status:

The insurance policies are to contain, or be endorsed to contain the following provision:

The City, its elected and appointed officials, officers, attorneys, agents, and employees are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor or Consultant or any subcontractors including materials, parts, or equipment furnished in connection with such work or operations, including completed operations.  General liability coverage can be provided in the form of an endorsement to the Contractor’s or Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10 and CG 20 37 if a later edition is used).

The Additional Insured coverage under the Contractor’s policy shall be “primary and non‐contributory” and will not seek contribution from the City’s insurance or self‐insurance and F.2.b
Packet Pg. 146
~ ~s~

shall be at least as broad as CG 20 01 04 13.

The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance.  Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non‐ contributory basis for the benefit of City (if agreed to in a written contract or agreement) before the City’s own insurance or self‐insurance shall be called upon to protect it as a named insured.

Primary Coverage:

The insurance policies are to contain, or be endorsed to contain the following provision:

For any claims related to this contract, the Contractor’s or Consultant’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, officers, attorneys, agents, and employees.  Any insurance or self‐insurance maintained by the City, its elected and appointed officials, officers, attorneys, agents, and employees shall be in excess of the Contractor’s or Consultant’s insurance and shall not contribute with it.

Notice of Cancellation, Suspension or Otherwise Voiding Policies:

Each insurance policy required above shall contain, or be endorsed to contain that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except with thirty (30) days’ prior written notice by certified mail, return receipt requested to the City.

Waiver of Subrogation:

Contractor or Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor or Consultant may acquire against the City by virtue of the payment of any loss under such insurance.  Contractor or Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.  The Workers’ Compensation Policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by Contractor or Consultant, its employees, agents and subcontractors.

Deductibles and Self‐Insured Retentions (“SIR”):

Any deductibles or self‐insured retentions must be declared to and approved by City.  The City may require the Contractor or Consultant to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.  At the option of the City, either (1) the insurer shall F.2.b
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reduce or eliminate such deductibles or self‐insured retentions as respects the City, its elected and appointed officials, officers, attorneys, agents, and employees; or (2) the Contractor or Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

All SIRs must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or the City.

City reserves the right to obtain a full‐certified copy of any insurance policy and endorsements.  Failure to exercise this right shall not constitute a waiver of right to exercise later.

Acceptability of Insurers:

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to City.

Claims Made Policies: (note ‐ applicable only to professional liability, see below)

1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract of work.

3. If coverage is canceled or non‐renewed, and not replaced with another claims‐ made policy form with a Retroactive Date prior to the contract effective date, the Contractor or Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

Subcontractors:

Contractor or Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.

Subcontractor agrees to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement and any other contract F.2.b
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documents.  Subcontractor further agrees to include the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, with any sub‐ subcontractor to the extent they apply to the scope of the sub‐subcontractor’s work.  A copy of the City indemnity and insurance provisions will be furnished to the subcontractor upon request.

Verification of Coverage:

Contractor or Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause.  All certificates and endorsements are to be received and approved by the City before work commences.  However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor or Consultant’s obligation to provide them.  The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Special Risks or Circumstances

City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage or other special circumstances.

Failure to Comply:

Each insurance policy required above shall contain or be endorsed to contain that any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected and appointed officials, officers, attorneys, agents, and employees.

Applicability of Coverage:

Each insurance policy required above shall contain or be endorsed to contain that the Contractor’s or Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

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Ralph Andersen & Associates
5800 Stanford Ranch Road, Suite 410
Rocklin, CA 95765
Tel: 916.630.4900
www.ralphandersen.com
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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: APRIL 4, 2022
SUBMITTED: March 23, 2022 AGENDA ITEM: Introduction and Adoption of Resolutions and Ordinances
DEPARTMENT:

DEPARTMENT HEAD:

Human Resources
Cecilia Rodriguez, Management
Analyst
CONTACT: Diana Hillstock, Human
Resources Manager
831-636-4301

TITLE OF ITEM: RESOLUTION NO. 2022-54, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER APPROVING AN APPROPRIATION OF GENERAL FUND 101 FOR THE TOTAL COMPENSATION SURVEY AND

ANALYSIS FOR ALL CITY JOB SPECIFICATIONS PROJECT

BRIEF DESCRIPTION: Adoption of this resolution will approve an appropriation of General Fund 101 in the amount of $37,000.00 to cover the cost associated with the Total Compensation Survey and Analysis for all City Job Specifications Project.

RECOMMENDATION: Adopt a resolution to approve an appropriation of General Fund 101 in the amount of $37,000.00 to establish the budget and cover the cost of the Total Compensation Survey and Analysis for all City Job Specifications Project

DEPARTMENT SUMMARY: During labor negotiations, the City Council agreed to perform a total compensation survey and analysis for all City job specifications. A request for proposal process was conducted by the City to choose a consultant to do the work, and Ralph Andersen and Associates was selected. At the writing of this report, staff has submitted a resolution to approve the professional services agreement between the City of Hollister and Ralph Andersen and Associates to the City Council for approval consideration.

The Human Resources Manager estimates the cost of the project to be $37,000.00 and the City Manager has determined that there are sufficient uncommitted funds in General Fund 101 to cover cost associated with the project.

Staff recommends the City Council adopt a resolution to approve an appropriation of General Fund 101 in the amount of $37,000.00 to establish the budget and cover the cost of the project.

Staff has prepared the necessary resolution and budget transfe r form for City Council approval consideration.

FINANCIAL IMPACT: Anticipated expenditure of approximately $37,000.00 from General Fund 101.

CEQA: N/A

ATTACHMENTS:

1. Budget Transfer-Appropriation Form
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THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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RESOLUTION NO. 2022-54

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING AN APPROPRIATION OF GENERAL FUND 101 FOR THE TOTAL

COMPENSATION SURVEY AND ANALYSIS FOR ALL CITY JOB SPECIFICATIONS

PROJECT

WHEREAS, during labor negotiations, the City Council agreed to perform a total compensation survey and analysis for all City job specifications; and

WHEREAS, a request for proposal process was conducted by the City to choose a consultant to do the work, and Ralph Andersen and Associates was selected ; and

WHEREAS, staff has submitted a resolution to approve the professional services agreement between the City of Hollister and Ralph Andersen and Associates to the City Council for approval consideration; and

WHEREAS, the Human Resources Manager estimates the cost of the project to be $37,000.00 and the City Manager has determined that there are sufficient uncommitted funds in General Fund 101 to cover cost associated with the project.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approves an appropriation from General Fund 101 in the amount of $37,000.00 to 101- 1160-730000 to establish the budget and cover the cost of the project.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of April, 2022, by the following vote:

Ignacio Velazquez, Mayor
ATTEST:

Christine Black, MMC, City Clerk

APPROVED AS TO FORM:

Epperson Law Group PC

Jason S. Epperson, City Attorney

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I, CHRISTINE BLACK, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2022-54, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of April, 2022, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of April, 2022.

Christine Black, MMC

City Clerk of the City of Hollister
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APPROPRIATION ADJUSTMENT

1. TRANSFERS OF APPROPRIATIONS WITHIN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN PROFESSIONAL SERVICES AND SUPPLIES EXPENSE) MAY BE SUBMITTED DIRECTLY TO FINANCE WITH DEPARTMENT HEAD’S SIGNATURE.

2. TRANSFERS OF APPROPRIATIONS BETWEEN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN SALARIES AND SERVICES AND SUPPLIES) MUST BE APPROVED BY THE CITY MANAGER.

3. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS OR COST CENTERS MUST BE APPROVED BY THE CITY COUNCIL.

4. INCREASE IN APPROPRIATIONS NEEDS TO BE OFFSET BY ADDITIONAL REVENUE SOURCE OR AVAILABLE FUND BALANCE.

(ROUND UP TO WHOLE DOLLAR)

Account Project
Department/ Account Title Fund #Cost Center Number Task #Increase Decrease Human Resources 101 1160 730000 37,000
General Fund 101 Reserve 101 37,000
Total 37,000 37,000

Explanation of Transaction:

This appropriation covers the cost of the total compensation survey and analysis for all job specifications project

Prepared by Date
Department Head

FOR ADMINISTRATION AND FINANCE OFFICE ONLY

Approved
for Entry Date
Finance Office

Approved Date Journal No.

City Manager

Date Resolution No.

City Clerk

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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: APRIL 4, 2022
SUBMITTED: March 29, 2022 AGENDA ITEM: Introduction and Adoption of Resolutions and Ordinances
DEPARTMENT:

DEPARTMENT HEAD:

City Manager
Brett Miller, City Manager
CONTACT: Daisy Caceres, Senior Support
Services Assistant
831-636-4300 x1010

TITLE OF ITEM: RESOLUTION NO. 2022-55, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER APPROVING THE CONTRIBUTION OF

FUNDS TO YOUTH RECOVERY CONNECTIONS NONPROFIT START-UP AND PREVENTION IN AN AMOUNT OF $65,000

BRIEF DESCRIPTION: City Council will consider approving the contribution of funds to Youth Recovery Connections Nonprofit Start-up and Prevention in an amount of $65,000.

RECOMMENDATION: Staff recommends that the City Council APPROVE the contribution of funds to Youth Recovery Connections Nonprofit Start-up and Prevention in an amount of $65,000.

DEPARTMENT SUMMARY: Increasing incidences of overdose in our community is a symptom of complex and mutually reinforcing pu blic health issues, including deteriorating mental health, lack of access to health and social services, poverty, unaffordable housing, and stigma; all of which have intensified in the pandemic era. The health system remains difficult to navigate, in particular for young people experiencing substance use, homelessness, or other crises, resulting in law enforcements involvement in issues that require comprehen sive and compassionate care. The proposal from Youth Recovery Connections is designed to directly impact San Benito County’s youth health disparities and their ability to improve inadequate access to drug prevention and treatment services.

San Benito County is considered a rural county; however, has quickly become a bedroom community for the Bay Area. With high-income workers seeking a lower cost of living, our population continues to grow rapidly as does the need for increased intervention, prevention and wrap-around services county wide. In December of 2021, San Benito County reported a spike in drug overdoses saying it is likely linked to counterfeit pills containing a new variant found in fentanyl. The release further stated, from January through December of 2021, 36 individuals required naloxone administration by emergency medical personnel, of the 36 reported cases, 17 have occurred within the last three months.

FINANCIAL IMPACT: $65,000 (General Fund Reserve 101-300101) Transferred to 101-1100-749001

CEQA:N/A

ATTACHMENTS:

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1. Appropraition_Youth Recovery Connections

2. Youth Recovery Connections

3. Youth Recovery Connections Narrative

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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RESOLUTION NO. 2022-55

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING THE CONTRIBUTION OF FUNDS TO YOUTH RECOVERY

CONNECTIONS NONPROFIT START-UP AND PREVENTION IN AN AMOUNT OF $65,000

WHEREAS, there has been a spike of overdose incidents in our community; and

WHEREAS, the City of Hollister recognizes the need to offer prevention and treatment services for those suffering from substance use disorders; and

WHEREAS, the Youth Recovery Connections is a 501(c) (3) nonprofit organization; and

WHEREAS, the Youth Recovery Connections proposal is designed to directly impact San Benito County’s youth health disparities and their ability to improve inadequate access to drug prevention and treatment services; and

WHEREAS, the City of Hollister would like to contribute funds to Youth Recovery Connections Nonprofit Start-up and Prevention.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister authorizes the contribution of $65,000 to Youth Recovery Connections.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of April, 2022, by the following vote:

Ignacio Velazquez, Mayor
ATTEST:

Christine Black, MMC, City Clerk

APPROVED AS TO FORM:

Epperson Law Group PC

Jason S. Epperson, City Attorney

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I, CHRISTINE BLACK, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2022-55, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of April, 2022, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of April, 2022.

Christine Black, MMC

City Clerk of the City of Hollister
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APPROPRIATION ADJUSTMENT

1. TRANSFERS OF APPROPRIATIONS WITHIN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN PROFESSIONAL SERVICES AND SUPPLIES EXPENSE) MAY BE SUBMITTED DIRECTLY TO FINANCE WITH DEPARTMENT HEAD’S SIGNATURE.

2. TRANSFERS OF APPROPRIATIONS BETWEEN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN SALARIES AND SERVICES AND SUPPLIES) MUST BE APPROVED BY THE CITY MANAGER.

3. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS OR COST CENTERS MUST BE APPROVED BY THE CITY COUNCIL.

4. INCREASE IN APPROPRIATIONS NEEDS TO BE OFFSET BY ADDITIONAL REVENUE SOURCE OR AVAILABLE FUND BALANCE.

(ROUND UP TO WHOLE DOLLAR)

Account Project
Department/ Account Title Fund #Cost Center Number Task #Increase Decrease General Fund Reserve 101 300101 65,000
Grants: Non-Profit Organizations 101 1100 749001 65,000 Total 65,000 65,000

Explanation of Transaction:

Youth Recovery Connections Start-up and Prevention

Prepared by Date
Department Head

FOR ADMINISTRATION AND FINANCE OFFICE ONLY

Approved
for Entry Date
Finance Office

Approved Date Journal No.

City Manager

Date Resolution No.

City Clerk

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Take a Stand &
Raise your Hand for
San Benito County Youth

Serving Age Groups
Youth 12 – 17 years of age
&
Transitional Youth 18 – 24 years of age
LGBTQ Community and Substance Abuse:

Being able to be yourself in a world that may
not accept you can be challenging. You may be
battling with an alcohol or substance use
disorder that stems from rejection,
discrimination and/or social stigma. This may
have resulted in a change of mood, negative
emotions and/or suicidal ideations. You are not
alone; Youth Recovery Connections is here to
help.

Mission Statement
Youth Recovery Connections is a non-profit
organization offering intervention, prevention, and
treatment services for those suffering from opioid
and other substance use disorders. Using a
Multisystemic Therapy (MST) Youth Recovery
Connections offers an individualized and evidence-
based approach focusing on the characteristics of
the child or adolescent (e.g., favorable attitudes
toward drug use), the family (poor discipline, family
conflict, parental drug abuse), peers (positive
attitudes toward drug use), school (dropout, poor
performance), and neighborhood (criminal
subculture). Our main focus is to promote recovery
by participating in prevention, intervention, and
treatment in natural environments (homes, schools,
and neighborhood settings), while promoting
recovery and wellness through healthy and
productive lifestyle changes while using a whole
person approach to care.

California 2020 Quick Stats

DEATHS RELATED TO ANY OPIOID OVERDOSE
5,502

DEATHS RELATED TO FENTANYL OVERDOSE
3,946

EMERGENCY DEPARTMENT VISITS RELATED TO

ANY OPIOID OVERDOSE
16,537

PRESCRIPTIONS FOR OPIOIDS
14,867,426

Hollister, CA
(831) 387-8161
[email protected]

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;;JIU IQ+ \.IUIIIIIIUIIII.Y Cl
.e
You th Re cov ery Con ne cti ons will offer a
safe pl ac e for all gen ders, cultu re s, and
dive rs e pop ula tio ns incl uding bu t not
limi ted to the L.G.B.T.Q.+ com mu nities
••••••••
8,E WHO '10J .412..E Lo/E WHO '10J Lo/E
YOUTH

RECOVERY

CONNECTIONS

1 Youth Recovery Connections

Nonprofit Start-Up and Prevention Proposal

March 27, 2022

Michael Salinas and Amy Bravo
Youth Recovery Connections 501(c)(3) nonprofit
(831) 387-8161
youthrecoveryconnections@ gmail.com
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2 Overview

Increasing incidences of overdose in our community is a symptom of complex and mutually reinforcing public health issues, including deteriorating mental health, lack of access to health and social services, poverty, unaffordable housing, and stigma; all of which have intensified in the pandemic era. The health system remains difficult to navigate, in particular for young people experiencing substance use, homelessness, or other crises, resulting in law enforcements involvement in issues that require comprehensive and compassionate care. This proposal is designed to directly impact San Benito County’s youth health disparities and their ability to improve inadequate access to drug prevention and treatment services.

San Benito County is considered a rural county; however, has quickly become a bedroom community for the Bay Area. With high-income workers seeking a lower cost of living, our population continues to grow rapidly as does the need for increased intervention, prevention and wrap-around services county wide. In December of 2021, San Benito County reported a spike in drug overdoses saying it is likely linked to counterfeit pills containing a new variant found in fentanyl. The release further stated, from January through December of 2021, 36 individuals required naloxone administration by emergency medical personnel, of the 36 reported cases, 17 have occurred within the last three months. As I write this proposal, local news station KSBW released a statement identifying “three young adults” as overdose victims in neighboring Monterey County. Across the state, spikes in overdose deaths from fentanyl continue to rise from 786 deaths in 2018 to 3946 deaths by 2020 year’s end. This data alone is a key indicator that new and creative preventative actions must be considered.

Figure 1

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Opioid Overdose Deaths
b y Opfo id Type, California, 70111 t o 7019
RAT E P ER 1 00.0-00 P O P U LAT I ON I A GE•A D J USTED) 7 6
5 4 .8
4 3
2 3.7

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--,cnt;::,nyl --I cro in
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411D
2U 1 U L.:.J"19

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2 .6

2.2 CBD
, .. ~hot,-:,,h--.-t -tno r-1--.....-:t"I:-,_ d r ·•·1"1 ' ·.-l "l ii ~fllj O p "o d'3r.d ~r ;:,e,d oplo"d p.,ln re l ~-~f.$5'.Kh~!-l'"'(,'dl"OO:llt◊"le.o;,cy,,:od:::n-e-. ~ rv.arpt"l n,e-.[1;,! ~o ncl1Jde$r,eth:'IOCi"'-e-b ... ~~udes S:,'n1he-'llc aptQtr.m.r.a..oc-h."t&lwr · Tt,1 Anyc_t:oa.'dn-.cln::-.rr.-.-n:k::•,s :-:...,,11, • .,.,,, u,..-1 t,,,,,.-r.1.No :::,,i•Cl""f ..-..,• t ,.,.-, lrn."Clt..-.. .-.n-.,npl:-:1:c ,.. ,..C"Dll""ll r :-,ut '1 .,....._,-..,,a t ..t-,rt, ·•::.,.rl.-...r-r .rn art1 l n.-h .:c,_ i:)1e--.. -:11p.ion:.-.,5 -".-:::. I ;:,:; h¢lol1· .,r,d ~._._ .....

3 Figure 2

Mission

Youth Recovery Connections is a non-profit organization offering intervention, prevention, and treatment services for those suffering from opioid and other substance use disorders. Youth Recovery Connections offers an individualized and evidenced-based approach provided in a safe, caring, and supportive environment. Our main focus is to promote recovery and wellness through healthy and productive lifestyle changes while using a whole person care approach to care.

Vision
For all youth in our community to have access to compassionate, well-coordinated prevention efforts and linkage to SUD and other behavioral health crises referrals when needed. Because no single institution can effectively address such complex problems, we need a collaborative and coordinated approach to enable intervention at opportune times, such as those following an overdose or incident requiring law enforcement involvement.

Process and Purpose

Youth Recovery Connections, proposes a project that is a multifaceted system enhancement requiring partnerships to be built with law enforcement, community-based organizations, county providers, youth organizations, and local coalitions. With the ability to introduce the new boots on the ground approach of “meeting them where they are at,” we expect the outcomes of youth trying to access intervention, prevention, treatment, and recovery services will increase. The targeted demographic of participants is moderate to high-risk youth already supervised by juvenile justice, LGBTQI+, and other vulnerable youth throughout the community.

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To1tal Dr lg Overdose Deaths: in San Ben·to County
015 016 017 2018 2019 020

4 Program Deliverables

#1 Promote Effective and Compressive Prevention Services Countywide  Build program infrastructure to support the health equity of high-risk youth.  Plan, implement, and deliver evidence-based intervention and prevention; strategies, programs, and practices throughout the community.
 Address all forms of alcohol and drug abuse, alone or in combination, including underage drinking, use of illegal drugs, and inappropriate use of legally obtained substances, including prescription and over the counter drugs.  Address supplementary prevention education surrounding criminal street gangs, human sex trafficking, potential dangers in social media, and bulling.

#2 Value Diversity and Respect Differences
 Reach populations in multiple settings, e.g., homes, schools, faith-based organizations, housing complexes, youth organizations, neighborhood businesses, criminal justice and other institutions.
 Use multiple prevention strategies, e.g., environmental, alternatives, community-based, education, information dissemination, problem identification and referral in order to best represent the community’s needs.
 Promote strategic alliances and collaborative effort between community stakeholders.  Develop and nurture partnerships that are willing to share risks, resources, responsibilities, and rewards.

#3 Boot’s on the Ground - Selected Prevention (Pilot)
 Deploy a team of 2 addiction professionals, (counselor and peer support specialist) that will work collaboratively with juvenile justice and alternative education stakeholders to provide prevention, peer mentoring, and community-based referrals to targeted sub-sets of the population that are deemed to be at risk.
 Attend/provide learning sessions with local law enforcement and emergency services on how to build upon and increase the capacity to provide immediate wrap-around services, on scene, when responding to a youth related critical incident.

Rationale: The ability to conduct screening and/or provide case management and referral services in real-time, on scene, would dramatically increase the youth’s willingness to change and engage in services while improving adherence to treatment outcomes and timeliness county wide.
 Evaluate and report pilot program implementation outcomes.

#4 Information dissemination
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5  Prevention flyers and posters.
 Radio campaigns in both English and Spanish.
 Digital youth testimonials (made and produced by students) - talking to students in their own language is one of the most effective ways to get through to school aged-kids.  Community-wide conversations and/or student assemblies.  Prevention related trainings to class room educators, coaches and administrators on how to incorporate prevention related material into classroom instruction.  Social media campaign focusing on sites that are frequented by adolescents , sending messages aimed at preventing or delaying the use of alcohol and other drugs .

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6 References
Abuse, N. I. on D. (2022, March 4). National Institute on Drug Abuse (NIDA). NIDA for Teens.

Retrieved March 27, 2022, from https://teens.drugabuse.gov/ Home: San benito county opioid task force. SBCOpioidTaskForce. (2022, February). Retrieved March 27, 2022, from https://www.sbcopioidtaskforce.org/ Home: San benito county opioid task force. SBCOpioidTaskForce. (2022, February). Retrieved March 27, 2022, from https://www.sbcopioidtaskforce.org/ Home: Song for Charlie: Non-profit charity. Song For Charlie. (n.d.). Retrieved March 27, 2022, from https://www.songforcharlie.org/
Prevention of substance use and mental disorders. SAMHSA. (2022, February). Retrieved March 27, 2022, from https://www.samhsa.gov/find-help/prevention Promoting health equity - centers for disease control and ... Social Determinants of Health - Creating Healthier Communities. (n.d.). Retrieved March 28, 2022, from https://www.cdc.gov/nccdphp/dch/programs/healthycommunitiesprogram/tools/pdf/SDOH -workbook.pdf

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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: APRIL 4, 2022
SUBMITTED: March 24, 2022 AGENDA ITEM: Introduction and Adoption of Resolutions and Ordinances
DEPARTMENT:

DEPARTMENT HEAD:

City Manager
Brett Miller, City Manager
CONTACT: Daisy Caceres, Senior Support
Services Assistant
831-636-4300 x1010

TITLE OF ITEM: RESOLUTION NO. 2022-56, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER ADOPTING AN AMENDED
MEMORANDUM OF UNDERSTANDING ("MOUAI") WITH THE CITY OF SAN JUAN

BAUTISTA TO IT'S DOMESTIC WASTEWATER TO THE HOLLISTER TREATMENT PLAN

BRIEF DESCRIPTION: City Council will consider adopting a Resolution authorizing the Mayor to sign the Amendment to the Memorandum of Understanding (“MOUA1”) that clarifies that the imported water from San Juan Bautista will connect to the City approximately one-year after the wastewater project is completed, (and before December 2024).

RECOMMENDATION: Staff recommends that the City Council ADOPT a Resolution authorizing the Mayor to sign the Amendment to the Memorandum of Understanding (“MOUA1”) that clarifies that the imported water from San Juan Bautista will connect to the City approximately one-year after the wastewater project is completed, (and before December 2024).

DEPARTMENT SUMMARY: The City of San Juan Bautista anticipates sending 160,000 gallons per day to the Hollister plant that treats millions of gallons per day. Hollister also has a compliance issue with chloride, but treats treated water as well as ground water.

The City of San Juan Bautista volume will be less than 10% of the Hollister Plant’s current burden. Recently, Hollister engineering staff reviewed the City’s current chemical make-up of its wastewater. They have agreed that for a limited time, the City of San Juan Bautista can send its wastewater before the water import connection project has been completed.

The Resolution includes a recent schedule provided by SBCWD’s contractor HDR. It anticipates resuming work July 1, 2022, and has adjusted their completion date to occur before December 2024. Under those particular conditions referenced in the draft MOUA1, Hollister technical staff is ok with this temporary arrangement for one year.

The City of San Juan Bautista’s ability to improve its drinking water and therefore, its quality of life is reliant upon its citizens to support a water rate increase. Only by blending its well water with surface water, can the hardness and salt content be improved. As important as the water quality is the water source resili ency. The City City of San Juan Bautista has learned over the years that nitrate contamination can take a ground water well out of service in a matter of weeks. By diversifying its portfolio and becoming part of the regional water system, it will at last have a stable source for high quality water.

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The recitals in both the attached Resolution and proposed MOUA1 provide the history describing how the City of San Juan Bautista agreed to comply with the Environmental Protection Agency (“EPA”) and entered into a MOU with the City of Hollister to export its domestic wastewater to the Hollister Wastewater Treatment Plant. The City of San Juan Bautista also agreed to a MOU with the San Benito County Water District (“SBCWD”) to import surface water to be blended with its well water to reduce salt content. Then the City of San Juan Bautista adopted an Ordinance prohibiting new brine-producing water softeners. After the imported surface water is connected to the City, the City of San Juan Bautista will enforce the removal of all brine producing water softeners in the City.

A year-ago, the City of San Juan Bautista was on a schedule that would have both the import of drinking water and the export of wastewater completed by December 2023. By October, the design of both projects was at 30% complete, sufficient to re-visit cost estimates and feasibility. The wastewater export moved quickly through a rate increase process, with grants and low interest loans identified as additional funding sources. It is now 90% designed with most of its CEQA work completed.

Because the City of San Juan Bautista is buying water, as well as financing the $8 million pipeline, the MOU with the SBCWD stalled as the costs were being identified. In January, the cost estimates were near completion. It is clear that water rates will have to be increased, and a rate study will be needed to determine by how much. The design is on hold until this new water rate study is completed in June.

To assure the City of Hollister that the City of San Juan Bautista would be in compliance with its water quality, especially with reduced salts, the original MOU was written such that both projects would be completed together, and that the City of San Juan Bautista would not begin exporting wastewater to Hollister until the import of surface water connection had been completed. Hence the need to update schedules, clarify the sequencing of the projects, and amend the MOU.

Another important fact is the general improvement of the domestic wastewater received from the City’s three industrial users. Since last July, two of the industrial users have repaired their operations and taken aggressive steps to assure that no industrial water enters the City’s wastewater treatment plant. The City of San Juan Bautista City Council received a report that concludes that at this time, the City is in compliance for Total Dissolved Solids, but may never be in complete compliance with its chloride and sodium limits due to the high levels of these salts in its current single source of groundwater.

Working with the Water Board, the City of San Juan Bautista developed a four-page domestic wastewater survey that was sent to the industrial users in January. Two of the three surveys have been completed and one facility has been inspected. (They also have salty sources of groundwater). On March 16, 2022, the other two facilities will be inspected. A benchmark will be established, creating the standard by which the City of San Juan Bautista can assure Hollister that no industrial wastewater is being sent to their treatment plant. It will be tested regularly to demonstrate compliance with the new standard. Currently there appears to be no need for a pre-treatment program as originally anticipated in July 2021. But the study continues and the results are not final.

FINANCIAL IMPACT:

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CEQA: N/A

ATTACHMENTS:

1. Schedule-21-10328998

2. Hollister MOU Amendment No.1

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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RESOLUTION NO. 2022-56

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER ADOPTING AN AMENDED MEMORANDUM OF UNDERSTANDING ("MOUAI") WITH THE CITY

OF SAN JUAN BAUTISTA TO IT'S DOMESTIC WASTEWATER TO THE HOLLISTER

TREATMENT PLAN

WHEREAS, high salt levels being discharged into the creek by the City of San Juan Bautista’s wastewater treatment plant (WTTP) currently exceed the National Pollution Discharge Elimination System (“NPDES”) permit levels, causing a violation of the National Pollution Elimination System permit; and

WHEREAS, on August 8, 2020, the City of San Juan Bautista City Council adopted Resolution 2020-42, and the City of San Juan Bautista and EPA executed an Administrative Order on Consent (“AOC”), agreeing to resolve the City’s NPDES violations by December 2023, setting forth a schedule by which certain milestones will be reached; and

WHEREAS, on October 15, 2020, the San Juan Bautista City Council approved Resolution 2020-51, and agreed to two compliance projects from the analysis provided in the Preliminary Engineers Report (“PER”): “Alternative 3: Regionalization with Hollister WWTP and Off-Site Source Control (Hollister Water Treatment Plant operated by the City of Hollister, and West Hills Water Treatment Plant operated by the San Benito County Water District “SBCWD”).”; and

WHEREAS, California Government Code Section 6502, authorizes public entities, including cities, counties and special districts to enter into agreements for their mutual benefit; and

WHEREAS, on September 7, 2021, Hollister (“City”) and San Juan Bautista (“SJB”) entered into a MEMORANDUM OF UNDERSTANDING (MOU) for SJB to send domestic wastewater to the City; and

WHEREAS, Since the original MOU was signed, SJB has taken significant steps to improve the quality of domestic wastewater received from three industrial users, has defined “domestic wastewater” through survey, and inspections of each user, and has significantly improved the quality of wastewater now received from the three industrial users; and

WHEREAS, the wastewater project is on schedule towards completion before the EPA’s deadline of December 2023; and

WHEREAS, the SBCWD project to build the pipeline that imports surface water from SBCWD’s West Hills Treatment Plant is approximately one -year behind the schedule for the wastewater project, and the project sequencing between the waste water project and import of drinking water project needs to be updated, further defined and specified in the MOU with the City causing, the need for a First Amendment to the M OU, (“MOUA1”) as further described below.

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NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister now hereby finds:

1. That the recitals in this Resolution and accompanying staff report are true and correct and are hereby made a part of this Resolution.

2. It agrees that now that the EPA Compliance projects have proceeded with design, that the estimate costs and schedules are more certain, and that the import of drinking water schedule has been determined to be one -year behind the export of wastewater to Hollister, causing the need to amend its MOU with Hollister.

3. The attached amended Hollister MOUA1, satisfies the need to add clarification about readiness, schedule and the sequence of the projects to have the import water connection to City, occur after the wastewater project is completed and before December 2024.

4. Authorizes the Mayor to sign the MOUA1 on behalf of the City of Hollister and request the same consideration from the City San Juan Bautista at their earliest convenience.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of April, 2022, by the following vote:

Ignacio Velazquez, Mayor
ATTEST:

Christine Black, MMC, City Clerk

APPROVED AS TO FORM:

Epperson Law Group PC

Jason S. Epperson, City Attorney

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I, CHRISTINE BLACK, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2022-56, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of April, 2022, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of April, 2022.

Christine Black, MMC

City Clerk of the City of Hollister
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Task Name Start Finish Duration Predecessors
Consultant Notice to Proceed 6/1/22 6/1/22 0 days
Task 1 - Project Management 6/1/22 6/8/22 6 days?
Project Management and Coordination 6/1/22 6/1/22 1 day?1 Kickoff Meeting 6/8/22 6/8/22 1 day 1FS+5 days
QA/QC Program 6/1/22 6/1/22 1 day?1
Task 2 - Background Documentation 6/9/22 7/27/22 35 days Utility Documentation, ROW 6/9/22 6/29/22 15 days 4
Field Verification of Existing Utilities 6/30/22 7/27/22 20 days 7 Task 3 - Geotechnical Report 6/9/22 9/28/22 80 days
Field Exploration 6/9/22 7/6/22 20 days 4
Geotechnical Analysis and Report 6/9/22 9/28/22 80 days 4 Task 4 - Environmental Compliance 6/9/22 2/22/23 185 days Endangered Species Act Consultation 6/9/22 2/22/23 185 days 4 CEQA Documentation 6/9/22 2/22/23 185 days 4
Cultural Resources 6/9/22 2/22/23 185 days 4
Task 5 - Final Design 1/11/22 9/26/22 185 days
60% Design 6/9/22 9/2/22 62 days
Draft 60% Design 6/9/22 8/10/22 45 days 4
Review Period 8/11/22 8/31/22 15 days 18
Review Meeting 9/1/22 9/1/22 1 day 19
Final 60% Design 9/2/22 9/2/22 1 day 20
90% Design 9/5/22 12/19/22 76 days
Draft 90% Design 9/5/22 11/25/22 60 days 21
Review Period 11/28/22 12/16/22 15 days 23
Final 90% Design 12/19/22 12/19/22 1 day 24
100% Design 12/20/22 2/21/23 46 days
Draft 100% Design 12/20/22 1/30/23 30 days 25
Review Period 1/31/23 2/20/23 15 days 27
Final 100% Design 2/21/23 2/21/23 1 day 28
Task 6 - Bid Support 3/22/23 5/17/23 41 days
Pre-Bid Meeting 3/22/23 3/22/23 1 day 29FS+20 days
Addenda Preparation 3/23/23 4/19/23 20 days 31
Conformed Drawing Set 4/20/23 5/17/23 20 days 32
Bid Award 5/18/23 8/9/23 60 days 33
Construction 8/10/23 12/25/24 360 days 34
6/1
9/2
12/19
2/21
5/18
April July October January April July October January April July October Task
Milestone
Summary
Workshops/Meetings
Review Period
Figure 1 - Project Schedule
San Benito County Water District
City of San Bautista Transmission Pipeline Final Design F.5.a
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•
--i --I

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MEMORANDUM OF UNDERST ANDI G
ADDENDUM 0 . 1

SAN JUAN BAUTISTA CONVEYANCE OF DOMESTIC WASTEWATER TO

HOLLISTER FOR TREATMENT AND DISPOSAL
This MEMORA DUM OF UNDERSTANDING ADDE DUM NO. I (MOUAI) is made and entered into on April _, 2022 by and between the CITY OF HOLLISTER ( 'CITY") and the CITY OF SA J AN BAUTISTA ("SJB ").

RECITALS
WHEREAS , August 8, 2020, the SJB City Council adopted Resolution 2020-42, and executed an Administrative Order on Consent ("AOC") with the federal Environmental Protection Agency, ("EPA') and on October 15, 2020 the City Council approved Resolution 2020-51 and approved three compliance projects to bring the City into compliance with its ational Pollution Discharge Elimination System permit by; 1) removing its wastewater effluent discharge into a waterway of the United States (no-name creek), sending its domestic wastewater to the City of Hollister's wastewater treatment plant; 2) reducing the salt in the well water by b lending it with less salty imported surface water from San Benito County Water District and; 3) by eliminating the use of brine producing water softeners in the City; and WHEREAS, California Government Code Section 6502, authorizes public entities, including cities , counties and special districts to enter into agreements for their mutual benefit; and WHEREAS, the City and SJB entered into a M EMORANDUM OF UNDERSTANDING (MOU) dated September 7, 2021 for SIB to send domestic wastewater to the City; and WHEREAS, the MO identifies that SIB will reduce total dissolved solids (TDS), chloride, and sodium concentrations in its wastewater to City compliance limits through the import of surface water from San Benito County Water District and the banning of domestic brine producing water softeners; and
WHEREAS , on March 16, 2021, to protect the quality of the waters of the State and the environment, including, but not limited to, the groundwater in the vicinity of the City of San Juan Bautista, by limiting the amount of brine entering, and subsequently passing through, the Publicly Owned Treatment Works "POTW", and to bring the POTW back into compliance with its California Regional Water Quality Control Board Permit umber RJ -2009-0019 and ational Pollution Discharge Permit PDES" umber CA0047902 the City adopted an Ordinance adding Chapter 5-35 to its Municipal Code that in Section 5 -35-040 prohibits all new brine producing water softeners, and in Section 5-35-060, removes all existing brine producing water softeners on or about the date that the West Hills Water Supply is connected to the City~ and WHEREAS, Since the original MOU was signed, the City has taken significant steps to improve the quality of domestic wastewater received from three industrial users , has defined 1 MOUA I March 15, 2022 v6

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"domestic wastewater" through survey , and inspections of each user, and has significantly improved the quality of wastewater now received from the three industrial users· and , WHEREAS , the wastewater project is on schedule to be completed before the EPA deadline o f December 2023; and
WHEREAS, the SBCWD project to build the pipeline that imports surface water from SBCWD's West Hills Treatment Plant is approximately one-year behind the schedule for the wastewater project, and the project sequencing between the wastewater project and import of drinking water project needs to be updated, further defined and specified in the MOU with the City causing, the need for a First Amendment to the MOU , ("MOUA I ) as further described below.

NOW, THEREFORE, BE IT UNDERSTOOD AND AGREED by CITY and SJB, as follows:

I. GENERAL
The foregoing recitals, associated Resolution umber 2022-XX , and accompanying staff report are true and correct , and incorporated herein.

2. WATER QUALITY IMPROVEMENTS
A. The MOU details focus on the Sanitary Sewer Force Main Project and delivery of wastewater from SJB to the City , and does not specify the date related to SJB's water improvement projects. To allow for project sequencing of, fust the Sanitary Sewer Force Main Project, followed by the SJB Surface Water Improvement Project, this MOUA! establishes the completion date of the Surface Water Improvement Project no later than December 25 , 2024 , (refer to the attached Project Schedule , February 17, 2022).

B. Improved drinking water quality is a precursor to implementing City Municipal Code 3-5- 060, removing all brine producing water softeners as one of the EPA required, three project compliance effort.

C. SJB will demonstrate that in the interim -until SJB implements a water improvement project -that City permit limits (for sodium chloride and total dissolved solids) shall be met through coincidental sampling, i.e. when the City samples for these constituents, SJB shall also sample to identify that City compliance is not adversely affected by SJB.

D. If the City is adversely affected by SIB wastewater, SIB shall correct the situation immediately to the best of its ability and be responsible for the associated penalty , if any.

E. The purpose of the three EPA compliance projects agreed upon between SJB and the EPA are intended to assure that the wastewater effluent is no longer out of compliance for the noted constituents. It is recognized that SJB may remain out of compliance until all three projects are completed, and the import of surface water occurs . However, City wastewater is of a higher quality due to the superior water supply from San Benito Water District, and of significantly greater volume in contrast to SJB. Therefore, th e City-SIB blended wastewater is in compliance with permit limits , as illustrated below, with the exception of chloride. Both the Ci ty and SIB are out of compliance for chloride which can be addressed together .
2 MO UA 1 March 15 , 2 022 v6

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SJB City SIB& Hollister Permit
Average Average Hollister Permit Compliance with
(mg/I) (mg/I) Blended Water Salinity Blended Water
(a) (mg/I) Limits
Total
Dissolved 1,19 6 884 901 1,250 Yes
Solids (TDS)
Sodium 227 184 186 200 Yes
City and SIB
water out of
Chloride 321 224 229 150 compliance
individually and
blended
(a) Water blended with 0.16 MGD from SJB and 2.45 MGD from City. Data from City annual reports and SIB Preliminary Engineering Report.

F . SJB estimates sending Hollister a volume of 160 ,000 gallons per day , and City engineering staff has reviewed this data, and is not concerned based on today's metrics, that th e small amount of chloride and sodium proposed to be sent to Hollister will adversely impact its ability to reach compliance with permit limits.

G. In the event that the SJB wastewater metrics change , or further delay pushes the currently estimated completion date to connect to West Hills Treatment Plant beyond December 2024 , the City has the right to re-asses its regulatory compliance of the SIB wastewater quality, demand and receive compliance from SIB to improve its wastewater, before agreeing to any future amendments to the MOU.

H. I WITNESS HEREOF, the Parties hereto have caused this MOUAl to be executed, the day and year first-above written.

CITY OF SA JUAN BAUTISTA CITY OF HOLLISTER

MAYOR IG ACIO VELASQUEZ
J
APPROVED AS TO FORM: APPROVED AS TO FORM:

OFFICE OF THE CITY ATTORNEY OFFICE OF THE CITY A ITO EY By: f @-~£:-By:.~---1-------
Attached Project sc'2i3ebruary 17, 2022
3 MOU Al March 1 S 2022 v6

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Figure 1 -Project Schedule
T ask Name !Start Fi nis h !Du rat ion Predecessors I Apr il 6l 1
Ju ly I October I January I April I July Octobe r I Janua ry Ap ri l July October I Consultant Notice to Proceed 6/1122 6/1/22 Odays • .. ,.,., . , .. . , . ► Proj ect Man ageme nt a nd Co ord ina tion 6/1/22 6/1/22 1 day ? 1 1111 Kickoff Mee ting 6/8/22 6/8/22 1 day 1 FS+5 days '' QA/QC Prog ra m 6/1/22 6/1/22 1 day? 1 • I :,-,i.. ~·"• , ... ""' ·"" .... f-----1 Utility Documentation , ROW 6/9/22 6/29/22 15 day s 4 ·~ Field Verification of Existing Utilities 6/30/22 7/27/22 20 day s 7 I -~· .. . . .. : : ·-·.

Field Exploration 6/9/22 7/6/22 20 days 4 ·-Geotechnical Analysis a nd Report 6/9/22 9/28/22 80 d ays 4 I ·-· . tllllfllP-, : ...... I Endangered Species Act Consultation 6/9/22 2/22/23 185 days 4 CEQ A Docume nt ation 6/9/22 2/22/23 185 days 4
I Cu ltural Reso urces 6/9/22 2/22/23 185 days 4
I . ; .....
60% Des ign 6/9/22 9/2/22 62 days I
Draft 60 % Des ign 6/9/22 8/10/22 45 days 4 .--.

Review Pertod 8111122 8131122 15 days 18
Re vi ew Mee ting 9/1/22 9/1/22 1 da y 19 e
Fi nal 60% Des ig n 9/2/22 9/2/22 1 day 20 , 9/2
90% Des ign 9/5/22 12/19/22 76 days
Draft 90% Desig n 9/5/22 11/25/22 60 day s 2 1
Review Period 11/28122 12/16/22 15 days 23 t .J-
I Final 90% Design 12/19/22 12/19/22 1 da y 24 • 12/19
100% Desig n 12/20/22 2/2 1/23 46 days I f----1
Draft 1 00 % Design 12/20/22 1/30/23 30 days 25 •
Re vi ew Period 1131123 2120123 15 days 27
I Fina l 100% Desig n 2/21/23 2/21 /23 1 da y 2 8 I .. 212 1 :11, ... .. --Pre-Bi d Mee ting 3/22/23 3/22/23 1 da y 29FS+20 days I Adden da Pre pa rati on 3/23/23 4/1 9/23 20 d ays 31
Conformed Drawing Set 4/20/23 5/17 /23 20 days 32
Bid Award 5/18123 819123 60days 33 5/1 8 -~ I Cons truction 8/10/23 12125124 360days 34 • San Benito County Water Dlatrict T ask Su mmary Review Period ( -~ City of San Bautista Transmiss ion Pipeline Final Design Mil es tone • Workshops/Meeti ngs

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I, DO REYNOLDS , City Manager and Acting Deputy City Clerk of the City of San Juan Bautista do hereby certify that the attached Resolution o. 2022-20 is an original Resolution, or true and correct copy of a city Resolution , duly adopted by the Council of the City of San Juan Bautista at a regular meeting of said Council held on the 15th day of March, 2022, at which meeting a quorum was present.

IN WITNESS WHEREOF , I have hereunto set my hand and affixed the Official Seal o f the City of San Juan Bautista this 29 th day of March, 2022.

Do£i s~ Manager and
Acting Deputy City Clerk
(Seal)

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RESOLUTION NO. 2022-20

A RESOLUTION OF THE CITY OF SAN JUAN BAUTISTA ADOPTING AN AMENDED MEMORANDUM OF UNO ERST ANDING ("MOU Al")

WITH THE CITY OF HOLLISTER TO SEND ITS DOMESTIC WASTEWATER

TO THE HOLLISTER TREATMENT PLANT
WHEREAS high salt levels being discharged into the creek by the City 's wastewater treatment plant (WTIP) currently exceed the ational Pollution Discharge Elimination System (" PDES ') permit levels, causing a violation of the ational Pollution Elimination System permit ; and
WHEREAS, on August 8, 2020, the City Council adopted Re solution 2020-42, and the City and EPA executed an Administrative Order on Consent ("AOC"), agreeing to resolve the City's NPDES io lati ons by December 2023 , setting forth a schedule by which certain milestones will be reached · and
WHEREAS on October 15 , 2020 , the City Council approved Resolution 2020-51 , and agreed to two comp liance project from the analysis provided in the Pre liminary Engineers Report ("PER"): "Alternative 3: Regionalization with Hollister WWTP and Off-ite Source Control (Hollister Water Treatment Plant operated by the C ity of Hollister, and West Hills Water Treatment Plant operated by the an Benito County Water District "SBCWD ')." WHEREAS, California Government Code Section 6502, authori zes public ent1t1es , including cities counties and special districts to enter into agreements for their mutual benefit; and WHEREAS , on September 7, 2021, Hollister ("City'') and San Juan Bautista (' SJB ') entered into a \1E ORA DUM OF DERSTA DING (MOU) for SJB to send domestic wastewater to the City · and
WHEREAS , Since the original MO was signed , SJB has ta ken significant steps to improve the quality of domestic wastewater received from three industrial users has defined "domestic wastewater" through survey , and inspections of each user, and has significantly improved the quality of wastewater now received from the three industrial users; and WHEREAS , the wastewater project i on schedule towards completion before the EPA s deadline of December 2023; and
WHEREAS, the SBCWD project to build the pipeline that imports surface water from SBCWD s West Hi lls Treatment Plan t is approximately one-year behind the schedule for the wastewater project, and the project sequencing between the waste water proj ect and import of drinking water project needs to be updated , further defined and specified in the MOU with the City causing , the need for a First Amendment to the MOU , ("MOUAl ) as further descr ibed below .

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF SAN JUAN BAUTISTA NOW HEREBY FINDS:

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1. That the recitals in thi Resolution and accompanying staff report arc true and correct and are hereby made a part o f this Resolution.

2. It agrees that now that the EPA Compliance projects have proceeded with design, that the estimate costs and schedules are more certain, and that the import of drinking water schedule has been determined to be one-year behind the export of wastewater to Hollister, causing the need to amend its MOU with Hollister.

3. The attached amended Hollister MO U A I, satisfies the need to add clarification about readiness schedule and the sequence of the projects to have the import water connection to City occur after the wastewater project is completed and before December 2024 .

4. Authorizes the Mayor to sign the MOU A 1 on behalf of the ity of an Juan Baut ista and request the same consideration from the City o f Hollister at their earliest convenience .

PASSED AND ADOPTED by the C ity Council of the City of San Juan Bautista at a regular meeting held on the 15 th day of March 2022, by the following vote :

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:

Jordan, Flores, Edge, Freels, Freeman
None
one
N one
Don City anager
(and Acting Deputy City Clerk)
Attachment: MOUA 1-Hollister

STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: APRIL 4, 2022
SUBMITTED: March 30, 2022 AGENDA ITEM: Introduction and Adoption of Resolutions and Ordinances
DEPARTMENT:

DEPARTMENT HEAD:

City Clerk
Christine Black, City Clerk
CONTACT: Christine Black, City Clerk
831-636-4300 x 1017

TITLE OF ITEM: RESOLUTION NO. 2022-57, A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF HOLLISTER APPROVING THE TEMPORARY CLOSURE OF 6TH STREET AND WENTZ ALLEY BETWEEN SAN BENITO STREET

AND EAST STREET, BOTH NORTH AND SOUTH SIDES OF THE STREET AND THE USE OF THE 6TH STREET PARKING LOT EVERY WEDNESDAY FROM MAY 4 THROUGH SEPTEMBER 28, 2022, FOR THE HOLLISTER DOWNTOWN

ASSOCIATION FOR FARMERS MARKET

BRIEF DESCRIPTION: This Resolution will approve the temporary closure of 6th Street and Wentz Alley between San Benito Street and East Street, both north and south sides of the street and the 6th Street parking lot in the downtown area for the Hollister Downtown Association for the Certified Farmers Market, every Wednesday, May 4, through September 28, 2022, from 1:00 p.m. to 8:30 p.m.

RECOMMENDATION: Staff requests that the City Council APPROVE a Resolution of the City Council of the City of Hollister Approving the Temporary Closure of 6th Street and Wentz Alley between San Benito Street and East Street, both north and south sides of the street and the 6th Street parking lot, every Wednesday, May 4, through September 28, 2022, for the Hollister Downtown Association for Farmers Market.

DEPARTMENT SUMMARY: The City Council has been supportive of the Hollister Downtown Association and their events, and the community has benefitted from the events held in our downtown area. The Hollister Downtown Association (HDA) produces annual events as part of their mission to make downtown Hollister the hub of social and economic activity in our community. They have demonstrated that they work well with the City of Hollister, Public Works, and the Police Department, in planning these events by providing maps, advance notice to business owners, and safe temporary street closures in downtown areas for these events. Staff would like to request that City Council consider temporarily close downtown streets for t he Certified Farmers Market. Time of closure will be 1:00 p.m. to 8:30 p.m. Market hours will be 3:00 p.m. to 7:30 p.m.

FINANCIAL IMPACT: Staff time, set up, and take down.

CEQA: N/A

ATTACHMENTS:

1. Temporary Street Closure - HDA Farmers Market

2. Public Assembly Permit - HDA Farmers Market

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THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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RESOLUTION NO. 2022-57

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING THE TEMPORARY CLOSURE OF 6TH STREET AND WENTZ ALLEY

BETWEEN SAN BENITO STREET AND EAST STREET, BOTH NORTH AND SOUTH SIDES OF THE STREET AND THE USE OF THE 6TH STREET PARKING LOT EVERY WEDNESDAY FROM MAY 4 THROUGH SEPTEMBER 28, 2022, FOR THE

HOLLISTER DOWNTOWN ASSOCIATION FOR FARMERS MARKET

WHEREAS, the City of Hollister has determined that it is beneficial to the community to hold the Hollister Downtown Association Farmers Market; and

WHEREAS, the requested time for this event would be on Wednesdays, from May 4, through September 28, 2022, from 1:00 p.m. to 8:30 p.m.; and

WHEREAS, the actual market hours open to the public will be 3:00 p.m. to 7:30 p.m.

WHEREAS, this event brings the community to the Hollister Downtown area which benefits the local merchants; and

WHEREAS, over the years the City Council of the City of Hollist er has been supportive of the Hollister Downtown Association and their events; and

WHEREAS, the Hollister Downtown Association has demonstrated that it is an experienced, professional manager of such events; and

WHEREAS, the Hollister Downtown Association will work closely with Public Works and the Hollister Police Department in the temporary closure of streets for this event in a safe and expedient manner, by providing maps, and advance notice to business owners.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister hereby approves temporary closure of 6th Street and Wentz Alley between San Benito Street and East Street, both north and south sides of the street , and the 6th Street parking lot for the Hollister Downtown Association’s 2022 Annual Farmers Market.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of April, 2022, by the following vote:

Ignacio Velazquez, Mayor
ATTEST:

Christine Black, MMC, City Clerk

APPROVED AS TO FORM:

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Epperson Law Group PC

Jason S. Epperson, City Attorney

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I, CHRISTINE BLACK, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2022-57, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of April, 2022, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of April, 2022.

Christine Black, MMC

City Clerk of the City of Hollister
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BLOCK PARTY PERMIT
Permission is requested to temporary close: (p~ S'f-r~ (street), from 9c0-fwn,h %uX-(street) to 6st (street), on
Q \.l tM-\ i..Je_ f n~~ 5'\p ... v4·~ ~~\A..; ~\., J. ;2 48':.? 0 )--;}- ~he 4~ day of fV\~ , 20 1-L-, between the ho-Jrs of: 1
I .Ob ?°" and i :»> r for a Neighborhood Block Party.

PTu~·~1tlvM.½
Contact Name : IG"'lv 6Q::µndv...... Telephone No.: g?1~,(i,-!f4v'- Na me
':5¾ $".( 7(,,
Address n A •
\?' \A -r lA,v.

Ema il Address : r:::xLr:We.. Jo\,,/r--t'o1..1.,(\.\--.o\\is~' 0 '3 Nb-,..,•b (!. do~o~ ;,...,/1 1 rte...r•"''f Al ternate Contact Person for day of Ne ighborhood Block Party: (mandatory) Name: 0~ ~oSr-Cell phone No .: ~-, I ' )lo<; -h '-I I,,) Ema il: o'v"NlV@ J Ov-r--t'OWA N I 1·~v· °""
Please provide a map of the party that shows the set up , and provide room in the middle of the s treet for emergency vehicle use , in case of an emergency.

Received
MAR 21 2022
By: ':{,4, f/A /
OocuSlgned by:

FOR CITY USE 0
3/29/2022
anagement Services Director 312912022 City Manager 3/29/2022

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RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT th)\ Ii'* ~~ci,..V' Mc;;.. , its employees. agents. officers. representatives, contractors. heirs and assigns, (collectively "Applicant"), hereby WAIVES. RELEASES AND DISCHARGES any and all claims against the City of Hollister and/or its employees , officers . agents, or contractors, (collectively "City "), for death, personal injury, property damage, or any other damages which Applicant may have or suffer. or which may hereafter accrue. as a result of the :
v6 Block Party
0 Parade
Jr Public Event
D Banner/Flag
0 Other
("the Activity"). This RELEASE is intended to discharge the City in advance from any and all liability arising out of or connected in any way with the Activity, even though that liability may arise out of negligence or carelessness on the part of the City.

Applicant further understands that accidents, whether of a serious or minor nature , occasionally occur during the course of an Activity such as that for which Applicant has requested permission from the City of Hollister; and that participants may occasionally sustain mortal or serious personal injuries, and/or property damage, as a consequence thereof. Knowing the risks of the Activity, Applicant ASSUMES those risks and agrees to RELEASE AND HOLD HARMLESS the City regardless of whether or not any injury or damage is caused in part by the City.

It is further understood and agreed that this WAIVER , RELEASE AND ASSUMPTION OF RISK is to be binding on Applicant , and such individuals or entities comprising Applicant, and Applicant will make no claim against, sue, attach the property of, or prosecute the City for injury or damage or economic loss result ing from the negligence or other acts or omissions . howsoever caused, of City, as a result of Applicant's participation in, or City's authorization of the Activity, or any other act or omission of City relating to the Activity.

Applicant shall INDEMNIFY, RELEASE AND HOLD HARMLESS the City from:
(a) Any and all claims, demands, causes of action, damages, costs , expenses, losses, or liabilities , in law or in equity, of every kind and nature whatsoever, for, but not limited to, injury to or death of any person including Applicant, and damages to or destruction of any property of City or Applicant, or any economic loss suffered by Applicant, arising out or of in any manner directly or indirectly connected with the Activity, however caused and regardless of whether or not caused in part by the City. (b) Any and all damages, costs, expenses, or penalties, imposed on account of the violation of any governmental law or regulation, compliance with which is the responsibility of Applicant.

Applicant shall , at its own cost, expense and risk, defend all suits, actions, or other legal proceedings of every kind that may be brought or instituted by third persons against the City, relating to the Activity , or to enforce any penalty relating to the Activity. Applicant shall pay and satisfy any judgment, award, decree or penalty assessment that may be rendered against City , in any such suit, action or other legal proceedings. Applicant shall reimburse City for any and all legal expenses and costs incurred by City in connection therewith or in enforcing this Agreement.

Notwithstanding the foregoing, nothing herein shall be construed to require Applicant to indemnify the City from any claim arising from the sole negligence or willful misconduct of the City.

DATE'
. I
~M'zdn~
APWicANT

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AFFIDAVIT
State of California
County of San Benito
.
}
}
}
I, _))(µ · Una~ affirm that the signatures included with the Block Party Permit are from a majority of residents in the affected area were obtained by me and are in support of:

The temporary closure of: __ ...... ~_f1_!J ____ __,(.,.;;:;.st.:.:..;re:::;.;:e:..:.t}..._1 from S-tMrl &---n ~ C _ _ tu1f(~Ay ~ Ja»-~ ------, ...___,, ________________ _

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Street to be closed: --------------------
from ~ W)-rh _ {street) to Gt~S +-· {street),
Wt tt-,nl tt) t.!..Dg---/!..-'( c,.+-9
~i~~~~::~::::· ..

Pri nl (Esmbo ,r, -1,n)
Sign {Flrae)
Sign /Firee/
Sign (Fl,_J

RESIDENCE
BESID£NClA
Resi d,-nce Address ON LY (SOLO 1,,....,... a ,._.,.,.J ~~~~d.t~~~s~•~I
~im&rr~c~~n~ ..
~~~.i~ M}
Ci 1y or Town (Ciwlod o lbcdlldod)
Residence Address O'JL Y (SOLO I,,~,,, dol,dl-J
Ci1y or T °'''"' (Clwlotl o L.ocwi,lod)
(Duplicate this page as needed in order to submit the majority of residents in the affected area .)

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. Brown Alley .

Briggs Alley
Wentz Alley
Brown An;
-
Fifth Street
Scale: 1/16 inch = S feet

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ANTICIPATED RETURN Pl:.'R.vl/T
A ITENDE.ES WITHIN
1000 + 60+ da ys
0-1000 45+ days

CITY OF HOLLISTER
Date Received
By City Clerk
-. i"i ece,ved
MAR 212022
[· ¼AC-

PUBLIC ASSEMBLY PERMIT
(Every Wednesday, May 4 through
September 28 , 2022)
EVENT: ~{.:eL ~~$1 MtCK'IL.e/t DATE: fV\0:'/ 4-~t ZR, '2.07.z, LOCATION: 't>ow"1:own l-t o\h~~tvv -Sn-th Si"/~ B-u-1,-h Please complete the permit application and return to the City Clerk within the prescribed time period referenced above. Should you need further space to respond to these questions, please use page 7 or attach your responses to this application. Please attach Certificate of Insurance to this application.
l. Applicant
Name Address Phone
~\\\~ '? 3S-Sa,.-~"ih S't h: S ?/ '1:> ~ ~ -K\f ot..
l)Ow,.....t'own \tol Ii s-+e-,-/ U't. tJS-0~ w :
.A«;..<;.-cc:. t('t\' <rn email: ~~--ts!_ fr~}::''~;:' . h:
. .
w:
email:

2. Sponsoring group(s):

Name Address Phone
h:
\\1)~ w:
email:
h:
w:
email:

Public Assembly Penni t Page I of9

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3. The person in charge of the Event:

Name Address Phone
h ·
l\fV"\"l V' RostL 5:>S ~a.,.--. fl.#,n.t1'> St-;_,: 'is3 t-l.."3 b -g 'fo\o 4 . Will monitors or security personnel be employed ('flfs) NO If yes, please list below:
during the event'?
Name Address Phone
s--:>< ~ cv-, ~..n:·-tt, h: ~?I-~-;£. -S 'l-o~
!'\¥\ \<.oAlK'\ ,rf'/\ill_l., L°'--~ Vt..-~ w:
u h: ~· M~· M.~-w:

5. Emergency contact (other than the person in charge of the Event):

INwe
,,~

6. If private property, please list all property owners:
./
Name A~dress / Phone
./' h:
, ,/ w: / ,· h:
w:

Pub lic Ass emb ly Pennit Page 2 of'I

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7. Please describe the nature of the event:

Ced; :b Etts:·~ ). :::b> ,· ..... c\ v.dl.-~ ~~ 1 (;-t\s-t S"t . rcuri~j lo~ )". • 5oD P'1-<rfle ,

11. Please describe the number of vehicles , animals and/or structures that will be used in the Event:

Items Number Describe
Vehicles rlJ
Animals
(/)
Structures ., ~,C~"(~ 1 1\'\)Lk.s/~£-<S
Other rp
Public Assembly Pcrm i1 Page 3 of9

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12. Please provide a brief description of any sound amplification equipment and illumination to be used at the Event :

Item Number of Units Type Location
Sound/ Amplification
rtlumination Ir::><'
Other / '-1

13. Please provide a brief description of any construction of signs or banners to be used for the Event:

T e Number Materials
Banner ) d\'1 VA
Signs
6 Lf-f-g B.uviev-.1

14. Are there parking requirements for the Event : YES ~ Please describe:

Location
-----------------------------
15 . Will you provide water stations YES ~ If yes, how many? ___ _ Location(s): ___________________________ _
Will you provide first aid?
Locatlon(s): t\:DA \Jo~
Will you provide comfort stations
(portable restrooms)
Location (s): \A.B:r1Y M~
Public As semb ly Pcrmi1
~ NO If yes, how many? ___ _
~NO If yes , how many? ~
(h -fv-,.c,, 1-t-J.

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uocu::,19n 1::nve1ope 1u: OU!:/UL,Ot"O-t:UUU-'IO!h)-A.jl.,/-UUUt"U.jUt:1Ur-u·1 16 . Will there be vendors at the Event?
Please describe :
@NO ff yes, how many? q) -4-t> _
Type Number Description Business License
Food f'j k~lAl~J
Drinks 15" I I
Other ~ If

17. Please list any and all government agencies requiring a pennit for the Event:

Permit Descri tion Current Status
£A.v-,-yt.,,.J.of" I_$ ,e ..,,..-..--i "ti> h:t
ADDITIONAL INFORMATION (PARADES):

I. Parade assembly will begin to assemble at: ______________ _ 4 . Interval space to be maintained between units: ______________ _

5. Number of Floats: ------Other Vehicles: _________ _
Sizes: ----------------
Public As semb l y Penni l Page 5 of9

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D Development Services Comments, if applicable :
□
□
Pu blic A,;..~embly Pennit Page 7 of9

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RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT t\:'.Plli$%c: 1?:J>wr-kwo .¾:M . , its employees, agents, officers, representatives, contractors, heirs and assigns, (collectively "Applicant"), hereby WAIVES, RELEASES AND DISCHARGES any and all claims against the City of Hollister and/or its employees, officers, agents, or contractors, (collectively "City"), for death, personal injury, property damage, or any other damages which Applicant may have or suffer, or which may hereafter accrue, as a result of the:

Block Party
Parade
Public Event
Banner/Sign .

Other C:e.,:--ti f;~ h ~ er J' fY:',,tt,,--L-r
("the Activity"). This RELEASE is intended to discharge the City in advance from any and all liability arising out of or connected In any way with the Activity, even though that liability may arise out of negligence or carelessness on the part of the City.

Applicant further understands that accidents , whether of a serious or minor nature, occasionally occur during the course of an Activity such as that for wh ich Applicant has requested permission from the City of Hollister; and that participants may occasionally sustain mortal or serious personal injuries, and/or property damage , as a consequence thereof. Knowing the risks of the Activity , Applicant ASSUMES those risks and agrees to RELEASE AND HOLD HARMLESS the City regardless of whether or not any injury or damage is caused in part by the City.

It is further understood and agreed that th is WAIVER , RELEASE AND ASSUMPTION OF RISK is to be bind ing on Appl icant , and such individuals or entities compris ing Applicant, and Applicant will make no claim aga inst , sue , attach the property of, or prosecute the City for injury or damage or economic loss resulting from the negligence or other acts or om issions , howsoever caused , of City , as a result of Applicant's participation in , or City's authorization of the Activity, or any other act or om ission of City relating to the Activity.

Applicant shall INDEMNIFY, RELEASE AND HOLD HARMLESS the City from:
(a) Any and all claims , demands , causes of action , damages , costs , expenses, losses, or liabilities , in law or in equity, of every kind and nature whatsoever , for, but not limited to, injury to or death of any person including Applicant , and damages to or destruction of any property of City or Applicant , or any economic loss suffered by Appl icant , arising out or of in any manner directly or indirectly connected with the Activity , however caused and regardless of whether or not caused in part by the City. (b) Any and all damages , costs , expenses , or penalties , imposed on account of the violation of any governmental law or regulation , compliance with which is the responsib ility of App licant.

Applicant shall , at its own cost , expense and risk , defend all su its , actions , or other legal proceedings of every kind that may be brought or instituted by third persons aga inst the City, relating to the Activity, or to enforce any penalty relating to the Activity . Appl icant shall pay and satisfy any judgment, award , decree or penalty assessment that may be rendered against City , in any such suit, action or other legal proceed in gs . Appl icant shall reimburse City for any and all legal expenses and costs incurred by City in connection therewith or in enforcing this Agreement.

Notwithstand ing the foregoing, nothing herein shall be construed to require Applicant to indemnify the City from any cla im arising from the sole negligence or willful misconduct of the City.

DATE APPLICANT
Pu blic Assembly Permit Page 8 of ll

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uocu;:,1gn t::nve1ope 1u: 0Ul1Ul..,Ot"O-t::UUU-'100,j-f\,jl..,/-UUUt"U,jUt1Ut"U"I ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (UM/OOIYYVYJ ~ 3/22/2021

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY ANO CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BE.TWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, ANO THE CERTIACATE HOLDER.
-IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PROO!JCER i.A»if~· Jorge Fernandez
KBK Insurance A9ency PMONE (831)724-1085 I r~ Nol: (IJU llC-lOif 11,_ Nn C"_,_ 1006 Freedom Boul.evard :~ss: [email protected]
INS\J """fS J AFFOIU>ING COVERAGE l'olAIC •
Watsonville CA 95076 INSURER A: Sentinel Ins. Co ., Ltd 11000 INSURED IIIISIJRERB :

Ivan's Baked Potatoes INSURERC:
1679 San Mique.1 Canyon Rd INSUMRO:

INSURERE:

Watsonville CA 95076 INSURERF:

COVERAGES CERTIFICATE NUMBER:2021-2022 REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE L.ISTED BELOW HAVE BEEN ISSUED TO THE IN SURED NAMED ABOVE FOR THE POLICY PER IOD INDICATED . NOTWITHSTANDING ANY REQU IREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERT IFICATE MAY BE ISSU ED OR MAY PERTAIN . THE. INSURANCE AFFORDED BY THE PO LICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS .

EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LI MITS SHO' n} $ 5,000 -PERSONAL &. ADV INJURY s 2,000,000 -G EN"L AGGREGATE LI MI T A?PL1ES PER GENERAL AGGREGATE s 4 ,000,000 Fl ?OJCV □ jf& □t.pe PROO\.'C TS • COMPtOP AGG $ 4,000,000 OTHER
CBRFX s
AUTOMOBILE U ABII.ITY
~~NW :.NOLE UMI 1 Ea ........,,., $ --ANY ,W,-0
BODILY IN.JURY (Pe< person) s -ALL ()'.M;EO -SCHEDULED BOO<LY INJURY (Pe< ilCciden!J s -AUTOS -AUTOS NON-OWNED PROPERTY DAMAGE s
HIREOAUTOS AUTOS 1Per acooenn --s
UMBRELU. LIAB
HOCCUR
EACH OCCURRENCE s -EXCESSLIAB CLA IM&,,IAOE AC--GREGATE s CEO I I RETENTION s s
WORKERS COMPENSATION I ~ATHTF I I~~ ...

ANO EMPLOYERS' LIABILITY YIN
ANY PROPRIETORIPARTN ERIEJCECVTIVE C E.l EACH ACC IDENT s OfF,CERiMEM8ER EXCLUDED? N/A
(Mandatory in NHI E. L DISEASE · EA EM?LOYEE s
If Yfl descrfce ut1.oer
DESCR IPTION OF OPERATIONS bo!Ow
E.L. DISEASE -POLICY LIMIT s
OESCRtPTtON Of.OPERATIONS I LOCAOONS I V!HK:LES (ACORO 101 , Addiboali Aill'narb Sehed&,19, JNY be artacMd if fflON ~ •• recal.H...O)

CERTIFICATE HOLDER CANCELLATION

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Proof of Coverage
I
ACORD 25 (2014101)
INS025 120 140 1)

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AU"IHORIZEO REPRESENTATIVE
Jo r ge Fernand e z /JORGE -' I .. ~ ... r ----.., ...
© 1988-2014 ACORD CORPORATION. All nghts l'H&rved.

The ACORD name and logo are registered marks of ACORD

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Scale : 1/16 inch = S feet
"" .J; WenttAlley WentzAlley \
,..+) ~1 \j)
.-f 'x?J j ,.--\.J
(/)
~ i ~ V) Sixth Street l0
\
~~ \
~\
Brc:IWnAlley --

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uocu;:,1gn t:nve1ope 1u: OU~U\.,l:lt"O-t:UUU-'100.j-A.j\.,/-UUUt"U.jUl:lUt"U.I Annual Hollister Downtown Association Farmer's Market -Every Wednesday, May 4, 2022 through ·september 28, 2022. Market-3:00-7:30 pm, streets to be closed 1:00-8:30 pm.

CITY USE O LY
****************************************************************************** APPLICATION IS:
(xi APPROVED
□ DE TIED
□ R ETU RNED
~~gnedby~~
IIAOS/~OF POLICE
3/29/2022
Explanation:. _____________________________ _
0 THIS PERMIT REQUIRES FURTHER I FORMATIO
Explana tion : _____________________________ _
0 THIS PERMIT REQUIRES THE FOLLOWING CONDITIONS:

FIRE CHIEF
□~lgl~d~Uu-3/29/2022
Df!\rfft:fmE T SERVICES DIRECTOR
0 ~IN;oit.S ~
DocuSigned by:
~~'M°ENT SERVICES DIRECTOR
3/29/2022
Public A,,,~mbly P1.'TlTl it
OocuSigned by:
□ trtH Atillu-
MANAGER 20 2
□ ~DIRECTOR l/lo1,o22
□ ---------------
OTHER

STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: APRIL 4, 2022
SUBMITTED: March 24, 2022 AGENDA ITEM: Reports of City Council, Officers, Boards and Committees
DEPARTMENT:

DEPARTMENT HEAD:

City Manager
Brett Miller, City Manager
CONTACT: Daisy Caceres, Senior Support
Services Assistant
831-636-4300 x1010

TITLE OF ITEM: REPORT TO THE CITY COUNCIL OF THE CITY OF HOLLISTER TO

DISCUSS THE USE OF THE AMERICAN RESCUE PLAN ACT (ARPA) FUNDS

BRIEF DESCRIPTION: The American Rescue Plan Act established the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program. This program is intended to provide support to State, territorial, local, and Tribal governments in responding to the economic and public health impacts of COVID-19 and assist efforts to mitigate impacts on communities, residents, and businesses. On the January 22 City Council Meeting, Staff provided City Council with suggestions on how to use the funding allocated in four different categories. The following were the categories:

A. Responding to COVID-19
B. Responding to Negative Economic Impacts
C. Revenue Loss
D. Investments in infrastructure

RECOMMENDATION: Give Staff direction as to spending the $9.7 million of American Rescue Plan Act of 2021 (ARPA) funding from the United States Department of Treasury.

DEPARTMENT SUMMARY: The American Rescue Plan Act of 2021 ("ARPA") included the Coronavirus Local Fiscal Recovery Fund to provide $350 billion for states, municipalities, counties, tribes, and territories to assist with pandemic-related response activities. Under ARPA guidelines, municipalities with a population of less than 50,000 are considered "non-entitlement units of local government ("NEUs") and funding will be distributed by the U.S Department of the Treasury to States, and then to NEUs. Funding will be made available in two tranches, with the first occurring in Summer 2021, and the second occurring twelve (12) months afterwards. To date, the City of Hollister has received its first tranche of funding through ARPA in the amount of $4,872,937.

The City of Hollister will receive approximately $9,745,874 through the American Rescue Plan Act and can use these monies to respond to the COVID -19 public health emergency and its economic impacts through four categories of eligible uses. The monies must be obligated for use by December 31, 2024, and fully expended by December 31, 2026. The following are the various categories upon which ARPA monies can be used for in accordance with the current guidance from the U .S Treasury Department's Final Rule guidelines:

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• To respond to the public health emergency or its negative economic impacts, including assistance to households, small business, and nonprofits, or aid to impacted industries such as tourism, travel, and hospitality;
• To respond to workers performing essential work during the COVID -19 public health emergency by providing premium pay to eligible workers; • For the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency; and
• To make necessary investments in water, sewer, or broadband infrastructure.

Based on the US Treasury Department's Final Rule guidelines described above, the recommendation was made by Council to use the funds for revenue replacement.

Revenue/
Expenditure
Budget
ARPA Reinvestment Funds (Fund 312)9,745,874$
Project/ Program Descriptions
Revenue Replacement (General Fund)9,745,874
Summary of Actions 9,745,874
ARPA Balance -$

With the Council’s recommendation to use the ARPA funds as Revenue Replacement, Staff recommends a Downtown Revitalization/ Restaurant Incentive/ Small Business program to increase the vibrancy of the Downtown area which would include incentives to establish additional restaurants in the Downtown area.

It is recommended that the City provide a five-year forgivable loan program for the Development of new businesses in the Downtown area up to $2,000,000 in total loans.

The recommended loan amounts are as follows:

Restaurant with a Kitchen $150,000
Retail or Restaurant type with no Kitchen $50,000

The Businesses would have to provide a business plan and proof of expenses.

It is also recommended to use $250,000 towards additional Parklet programs and Downtown beautification.

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Staff will get direction from the City Council in regards to Hazard Pay for the City Staff that were the City’s Essential Workers.

FINANCIAL IMPACT: The City is slated to receive $9,745,874 in ARPA funds. As previously stated, the City has received half of its ARPA allocation on July 13, 2021 in the amount of $4,872,937 and will receive the remainder o f the allocation approximately 12 months thereafter. Once Staff has been given direction, a Resolution will be brought forward at a future Council Meeting to amend the FY 2021 -22 Operating Budget to increase funding by $4,872,937 to reflect the City's ARPA allocation for the first fiscal year and establish the necessary appropriations for the eligible projects and programs discussed herein. As more eligible projects/uses arise slated for use of ARPA funds, staff will present separate resolutions appropriating budget as applicable

CEQA: N/A

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: APRIL 4, 2022
SUBMITTED: March 30, 2022 AGENDA ITEM: Unfinished Business DEPARTMENT:

DEPARTMENT HEAD:

City Clerk
Christine Black, City Clerk
CONTACT: Nova Romero, Deputy City Clerk
831-636-4300

TITLE OF ITEM: CITY COUNCIL REQUESTS OF CITY MANAGER'S STAFF

BRIEF DESCRIPTION: City Council has requested a list of requested Agenda items, work items, and updates from City Council to staff to be created and placed on each agenda under Unfinished Business.

RECOMMENDATION: Staff recommends that City Council receive the report and hold a discussion, if so desired.

DEPARTMENT SUMMARY: On February 22, 2022, The City Council provided direction for the City Clerk’s office to compile a list of all requests from Council that have been given to staff, back to January 18, 2022. The request is for this list to be added to, and placed under “Unfinished Business” on each agenda.

ATTACHMENTS:

1. Agenda Item Request log - 04-04-2022

2. Council Update Request log - 04-04-2022

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

Brett Miller, City Manager

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2022 Council Agenda Item Requests Last Updated: 3/30/22 1 Burns 01/18/2022
Victor Gomez's project (2021-147)
be placed on a future special
meeting agenda
City Clerk 04/02/2022
Special Meeting with
presentations by
Victor
04/02/2022
2 Resendiz 01/18/2022
Presentation from the high school on
the need for another high school and
impact fees for funding
City Manager 04/02/2022
Special Meeting (ran
out of time at the 3/7
Meeting)
04/02/2022
3 Perez 01/18/2022
Discuss changing/increasing Council
salaries-City Clerk provided Council
& CM with current Ordinances 978 &
1080
City Manager 03/07/2022 Further action
needed?
4 Velazquez 01/18/2022 Discussion on parking/parking
garage fees DS-Planning
5 Velazquez 01/22/2022
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
the City cancels, and to add that it
may be canceled due to COVID or
public safety staffing shortage.

Requested that the contract come
back by March 7 for Council to
review
City Manager 03/21/2022 Rally was canceled
via Council consensus 03/21/2022
6 Burns 02/07/2022 Consider cancelling Bird Scooter
program City Manager 03/21/2022 Direction given to
staff re: Bird Contract 03/21/2022
7 Burns 02/07/2022 Discussion on hazard pay first
meeting of April City Manager 04/04/2022
8 Burns,
Morales 02/22/2022
Discuss the appeal process for
developers appealing Planning
Commission decision, analysis on
what other cities are doing
DS-Planning
Meeting DateDepartment#Council
Member(s)
Date
Requested Item Description Notes Completed
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2022 Council Agenda Item Requests Last Updated: 3/30/22 Meeting DateDepartment#Council
Member(s)
Date
Requested Item Description Notes Completed
9 Burns 02/22/2022 Closed session item to discuss Safer Grant funding for firefighters City Manager 03/07/2022 03/07/2022 10 Morales 02/22/2022 Discussion on Gavilan College -
special meeting City Manager 04/02/2022 Special Meeting with presentation 04/02/2022
11 Burns 02/22/2022
Discussion on Charter City, Term
Limits, and placing these items on
the ballot.

City Clerk Ad Hoc Committee
12 Burns 02/22/2022
Discussion on vacant lot downtown
San Benito Street at 7th St across
from the Memorial Building as a park
for green space
City Manager
13 Burns 02/22/2022
Discussion on acquiring commercial
vacant parcel on Sunnyslope east of
Airline Hwy and South of Memorial,
on South side of road (6 acres) for a
community park.

City Manager
14 Morales 02/22/2022 Discussion on the Ordinance
regarding Council Code of Conduct City Clerk
15 Perez 03/07/2022 Library AdHoc City Clerk 03/21/2022 created ad hoc,
appointed 2 Council
Members
03/21/2022
16 Perez 03/07/2022 Recreation Community Center Ad
Hoc City Clerk 03/21/2022
made this a
subcommittee of the
Library Ad Hoc
03/21/2022
17 Velazquez 03/07/2022 Purchase or more speed cushions placed on a future agenda City Manager 03/21/2022 done via Resolution 03/21/2022 H.1.a
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2022 Council Agenda Item Requests Last Updated: 3/30/22 Meeting DateDepartment#Council
Member(s)
Date
Requested Item Description Notes Completed
18 Council
Member(s)03/21/2022 "Welcome to Hollister" sign arch
over downtown, cost and design City Manager
19 Burns RFP for Communications Center
feasibility study Police
20 Burns Discuss a Historical Officer position
at budget time City Manager
21 Burns Renaming Union Road to "Cesar
Chavez Way"City Manager
22 Council
Member(s)03/21/2022 150th Celebration Proclamation City Clerk 04/04/2022 04/04/2022 23 Velazquez 03/21/2022 Discussion or Study Session on
creating a Fire District City Manager
24 Burns 03/21/2022 Discussion of putting the Rally on the ballot City Clerk
25 Burns 03/21/2022 Police Department Ad Hoc
Committee City Clerk
Created PD
Communications
AdHoc on
12/20/2021
26 27
28 29
30 31
32 33
34 H.1.a
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2022 Council Agenda Item Requests Last Updated: 3/30/22 H.1.a Packet Pg. 209

2022 Council Agenda Item Requests Last Updated: 3/30/22 H.1.a Packet Pg. 210

2022 Council Agenda Item Requests Last Updated: 3/30/22 H.1.a Packet Pg. 211

2022 Update Requests from Council
(non-agenda items)
Last Updated: 03/30/2022
Council Member Meeting Date Update Requested Department Completed Date Burns 01/08/2022 Set a hard stop date for map submission City Clerk 01/08/2022 Perez 01/08/2022
Requested the number of hits to the
redistricting website and emails
received re: submitting maps be
emailed to council prior to the next
meeting
Information Systems
& Technology 01/08/2022
Velazquez 01/18/2022
Request any communications sent to
Council Members re: redistricting be
sent to the City Clerk and shared with
all of Council
City Clerk 02/07/2022
Resendiz 01/18/2022
Discuss creating a Homelessness
committee with representatives from
different entities to tackle homeless
problem, to discuss this on a future
agenda
City Attorney
Burns 01/18/2022 Look into Central Coast 3CE Grant City Manager Burns 01/18/2022 Report on the Bird Scooter pilot
program--revenue, issues, etc.City Manager 03/21/2022
Burns 01/18/2022 Update on the process of adding roofs
to the parklets downtown City Manager 01/28/2022
Burns 01/18/2022 Update on the Executive recruitment
process for various positions
City Manager 01/22/2022
Burns 01/18/2022
Update on the American Rescue Plan
(ARPA), plans for recognition or
payment to staff
City Manager 01/22/2022
Morales 01/18/2022 Create a way for Council to submit
memos for the agenda City Clerk
Morales 01/18/2022
Discuss changing the time of Council
meetings so they are earlier, so they do
not go late into the night
City Clerk
Morales 01/18/2022 Proposal for electric vehicles, to utilize grants for electric vehicles
Community
Services
Parks/Streets/Utili
ties/Fleet
Morales 01/18/2022
Update on all of the grants she
mentioned the City could apply for in
December
City Manager
Morales 01/18/2022 Update on the Broadband for the City Information
Systems &
Technology
Morales 01/18/2022 Traffic study on San Benito Road near 7- 11 DS-Engineering
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2022 Update Requests from Council
(non-agenda items)
Last Updated: 03/30/2022
Council Member Meeting Date Update Requested Department Completed Date Perez 01/18/2022 Update on the tree program
Community Services
Parks/Streets/Utiliti
es/Fleet
Perez 01/18/2022 Update on the Central Ave traffic
calming project if it is complete DS-Engineering 03/16/2022 Morales 01/18/2022 Report on other City Council salaries and benefits City Manager 03/07/2022
Morales 01/22/2022 Analysis on the speeding complaints in the City by neighborhood
Police Department
Velazquez 01/22/2022 See if other nearby cities want to purchase speed cushions so we may
order in bulk
Community Services
Parks/Streets/Utiliti
es/Fleet
Morales 01/22/2022
Add public works position to help
businesses get started go through the
processes
City Manager
Burns 01/22/2022 Analysis on how other cities are
spending ARPA funds City Manager
Velazquez 01/22/2022
Move ARPA funds to general fund by
March, earmarking funds for business
revitalization, tourism, "Welcome to
Hollister" sign, develop loan or grant
program for businesses to apply for
City Manager
Burns 01/22/2022
Department Heads go through the list
of City staff and put them into
categories, such as front line staff,
public safety, office workers, consider
tiers of hazard pay by April 1
City Manager 02/23/2022
Burns 01/22/2022
Have Council come up with ways to
recognize other groups of essential
workers outside of City Staff, such as
teachers, grocery clerks, gas station
attendants, come up with plan to give
hazard pay or gift cards, by April 1
City Manager
Morales 01/22/2022
Development Services to create a
checklist of steps for new businesses to
get started to help streamline the
process
Development
Services
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2022 Update Requests from Council
(non-agenda items)
Last Updated: 03/30/2022
Council Member Meeting Date Update Requested Department Completed Date Morales 02/07/2022
Finance to provide more details on the
budget totals, percent paid vs. actual
with the warrant registers for approval
Administrative
Services
Finance/Human
Resources
Velazquez 02/07/2022 Monthly or bi-Monthly meetings with the Fire Committee Fire
Burns 02/07/2022 Update on Executive position
recruitment City Manager 03/15/2022
Velazquez 02/07/2022 Update on alleys, lighting on 4th street and solar lights DS-Engineering
Morales 02/07/2022 Spreadsheet of all actions items
requested by Council City Clerk 03/21/2022
Morales 02/07/2022 Grant chart, showing what grants are available, which are applied for, status,
etc. Will provide a template
City Manager
Morales 02/07/2022 Update on 150th Celebration City Manager 03/21/2022 Morales 02/07/2022
Revisit Council Committee assignments,
updates on committees that do not
meet, and create committee
assignments for Finance and Public
Works
City Clerk
Morales 02/07/2022 Submit applications for grants due by Feb. 24th Fire 02/22/2022
Morales 02/07/2022 List of all projects utilizing Measure G funds, status, amount spent, etc.City Manager 02/23/2022 Resendiz 02/22/2022
Find out if other cities have a Veterans
preference in hiring for all depts., not
just PD
Administrative
Services
Finance/Human
Resources
Burns 02/22/2022
How many HPD officers are veterans?
How many City staff members
throughout the city are veterans?
Administrative
Services
Finance/Human
Resources
Burns 02/22/2022
Consider adding to the Assistant City
Manager position job description to be
a liaison to Council.

City Manager 02/22/2022
Resendiz 02/22/2022
Consider adding to the Assistant City
Manager position job description to
work on PRA requests
City Manager 02/22/2022
Burns 02/22/2022
Requested additional cameras be
installed in the Sunnyslope area due to
stolen car items
Police Department
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2022 Update Requests from Council
(non-agenda items)
Last Updated: 03/30/2022
Council Member Meeting Date Update Requested Department Completed Date Burns 02/22/2022
Evaluate K-rails blocking union road are
a hindrance to Fire and Police response
in an emergency
DS-Engineering 02/25/2022
Burns 02/22/2022
Consider an item to purchase 400-500
"grabbers" for picking up trash, and
have Council give these away at park
openings so public can help keep parks
clean.

Recreation 03/05/2022
Burns 02/22/2022
Requested discussion with the Parks
Manager about ideas for Skate Park,
and City investing in park cleanup.

Community Services
Parks/Streets/Utiliti
es/Fleet
Burns 02/22/2022 Report on the City's intentions and
ideas on what to do with Park Hill Recreation
Perez 02/22/2022
Consider changes to City's Parking
Ordinance, regarding parking across
from the Library.

Police Department
Burns 02/22/2022
Asked if City Attorney can confirm if we
can close/stop public comment,
requested his legal opinion on the
matter
City Attorney
Morales 02/22/2022
Update on 2021 goals and
accomplishments, and what is our road
map for 2022 goals
City Manager 02/24/2022
Morales 02/22/2022
Discussion on Planning Department
projects that are delayed and what the
problems are
DS-Planning
Morales 02/22/2022
Requested a report on what percent of
our budget is from grants and what the
grants are for (separate from
entitlement grants)
City Manager 02/22/2022
Morales 02/22/2022 Update on traffic study for speed
cushions on San Benito Street by 7-11 DS-Engineering
Morales 02/22/2022 Receipts of budget vs actuals
Administrative
Services
Finance/Human
Resources
Morales 02/22/2022 Update on the 311 application Information Systems & Technology 02/07/2022
Council 02/22/2022
Update on the total number of PRA
reqests the City Clerk's Office receives
per year
City Clerk
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2022 Update Requests from Council
(non-agenda items)
Last Updated: 03/30/2022
Council Member Meeting Date Update Requested Department Completed Date Morales 02/22/2022 Report on all of the IT projects to help with streamlining
Information Systems
& Technology 02/25/2022
Velazquez 02/07/2022 Update from Beautification ad hoc
committee in March Ad Hoc Committee
Morales 03/07/2022
Assistant City Manager Recruitment be
completed in ideally 3 months, no later
than 6 months
City Manager
Burns 03/07/2022 Staff look at other cities using Accela and talk with IT, Planning, and Building
Information Systems
& Technology
Morales 03/07/2022 4th of July Fireworks bring back location of event Recreation 03/21/2022
Morales 03/07/2022
Process for requesting speed cushions
be placed on website for the public to
access
DS-Engineering
Perez 03/07/2022
Report on speed cushions, current
locations, future locations and
remaining amount
DS-Engineering 03/21/2022
Perez 03/21/2022 Dog Park Grass - Update
Community Services
Parks/Streets/Utiliti
es/Fleet
Morales 03/21/2022 Outdoor Night Market City Manager
Burns 03/21/2022 Promoting the 150th Celebration City Manager H.1.b
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