Agenda packet — Hollister City Council, June 6, 2022 (part 4 of 4)

Exhibit A

Department Designated Position Disclosure
Standards
Elected Officials City Council Members GC 87200
City Treasurer City Treasurer GC 87200
City Clerk City Clerk Form 700
City Clerk Deputy City Clerk Form 700
City Manager City Manager GC 87200
Assistant City Manager Form 700
Information Systems and
Technology
Information Systems and Technology
Director
Form 700
Deputy Information Systems Director Form 700
Information Systems Technician Form 700
Information Systems Analyst Form 700
City Attorney City Attorney GC 87200
Administrative Services Administrative Services Director Form 700 Human Resources Manager Form 700
Administrative Analyst Form 700
Management Analyst Form 700
CIP Manager Form 700
Airport Airport Director Form 700
Airport Manager Form 700
Community Services Community Services Director Form 700 Utility Manager Form 700
Utility Supervisor Form 700
Fleet Maintenance Supervisor Form 700
Environmental Programs Manager Form 700
Senior Public Works Inspector Form 700
Recreation Parks and Recreation Director Form 700
Recreation Services Manager Form 700
Development Services Development Services Director Form 700 Planning Director Form 700
Planning Manager Form 700
Assistant Planner Form 700
Senior Planner Form 700
Associate Planner Form 700
City Engineer/Engineering Manager Form 700
Associate Engineer Form 700
Cannabis Affairs Manager Form 700
Code Enforcement Code Enforcement Officer Form 700
Code Enforcement Supervisor Form 700
Fire Fire Chief Form 700
Battalion Chiefs Form 700
Police Chief of Police Form 700
F.16.a
Packet Pg. 585

Resolution No. 2020-
Exhibit A

Page 2 of 2 ends

Police Captain Form 700
Lieutenant Form 700
Animal Control Animal Control Supervisor Form 700

Exhibit A (continued)

Department Designated Position Disclosure
Standards
Boards & Commissions Airport Advisory Commission (5) Form 700 Planning Commission (5) GC 87200
Parks & Recreation Commission(5) Form 700
Art & Cultural Commission (7
Oversight Committee for
the former
Redevelopment Agency
All Board Members (7) Form 700
Consultants Consultants as designated Form 700
4-Leaf Building Official Form 700
City Engineer Form 700
Acting Planning Director Form 700
Kimley Horn City Engineer Form 700

F.16.a
Packet Pg. 586

STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JUNE 6, 2022
SUBMITTED: May 26, 2022 AGENDA ITEM: Reports of City Council, Officers, Boards and Committees
DEPARTMENT:

DEPARTMENT HEAD:

City Manager
Brett Miller, City Manager
CONTACT: Daisy Caceres, Senior Support
Services Assistant
831-636-4300 x1010

TITLE OF ITEM: UPDATE ON DOWNTOWN GATEWAY MONUMENT SIGN

BRIEF DESCRIPTION: Staff will provide City Council with an update on potential locations for adding a gateway monument sign in the Downtown area. In addition to feedback received.

RECOMMENDATION: City Council to receive an oral report and provide staff direction.

DEPARTMENT SUMMARY: At the Special City Council Meeting of April 25, 2022, City Council adopted a Resolution that approved an appropriation in the amount of $236,400 and a Professional Services Agreement with Signs by Van for the Design, Fabrication, and Installation of a Downtown Gateway Monument Sign.

City Council directed Staff to bring back renderings and potential locations to locate the Downtown Gateway Monument Sign. Staff will present those to City Council and is seeking direction from Council.

ATTACHMENTS:

1. City of Hollister Main St Call Out Sheet v6

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION
Brett Miller, City Manager

G.3
Packet Pg. 587

Client: Hollister Main St.

All plans, depictions, layouts or arrangements indicated on this drawing are copyrighted and owned by Signs by Van and may not be reproduced, used by, or disclosed to any persons, rm, or corporation for any purpose whatsoever without the express written permission of Signs by Van. 16130 Highway 156, Salinas, CA 93907
(831) 200-9680
www.signsbyvan.com
License #: 866499
CAUTION: Proofreading is your responsibility!
If anything is wrong now, it will be wrong in the nal proof.

At this point we will correct any of our mistakes at no cost to you.

Your signature below tells us you have OK’d the work and assume full and nal responsibility for accuracy. ___________________________

APPROVAL SIGNATURE
DATE _________________
 PROOF OK
 PROOF OK WITH CHANGES
 CHANGE & EMAIL NEW PROOF
G.3.a
Packet Pg. 588
ill

Client: Hollister Main St.

At this point we will correct any of our mistakes at no cost to you.

Your signature below tells us you have OK’d the work and assume full and nal responsibility for accuracy.
___________________________

APPROVAL SIGNATURE
DATE _________________
 PROOF OK
 PROOF OK WITH CHANGES
 CHANGE & EMAIL NEW PROOF
G.3.a
Packet Pg. 589

Client: Hollister Main St.

At this point we will correct any of our mistakes at no cost to you.

Your signature below tells us you have OK’d the work and assume full and nal responsibility for accuracy. ___________________________

APPROVAL SIGNATURE
DATE _________________
 PROOF OK
 PROOF OK WITH CHANGES
 CHANGE & EMAIL NEW PROOF
G.3.a
Packet Pg. 590

Client: Hollister Main St.

At this point we will correct any of our mistakes at no cost to you.

Your signature below tells us you have OK’d the work and assume full and nal responsibility for accuracy. ___________________________

APPROVAL SIGNATURE
DATE _________________
 PROOF OK
 PROOF OK WITH CHANGES
 CHANGE & EMAIL NEW PROOF
G.3.a
Packet Pg. 591
---- ---
...

STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JUNE 6, 2022
SUBMITTED: May 26, 2022 AGENDA ITEM: Reports of City Council, Officers, Boards and Committees
DEPARTMENT:

DEPARTMENT HEAD:

Fire
Bob Martin Del Campo, Fire
Chief
CONTACT: Delia Ramon, Administrative
Assistant
831-636-4325
SPONSOR(S): Burns

TITLE OF ITEM: HOLLISTER FIRE DEPARTMENT OVERTIME REPORT

BRIEF DESCRIPTION: City Council will receive an oral report and presentation report from the Fire Chief for the Hollister Fire Department’s overtime report.

RECOMMENDATION: Staff recommends that the City Council receive the presentation from the Hollister Fire Department for overtime as presented by the Fire Chief.

DEPARTMENT SUMMARY: The Fire Chief will present to the City Council the Hollister Fire Department’s annual budgeted overtime, current overtime (FY 2021/2022), and personnel paid leaves – Holiday Pay, Sick, Vacation.

ATTACHMENTS:

1. PRESENTATION - HFD OT Report Causation

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION
Brett Miller, City Manager

G.4
Packet Pg. 592

June 2022
Hollister Fire Department
Overtime Report
G.4.a
Packet Pg. 593
~
EST. 1875

Hollister Fire Department

INTRODUCTION
This report is prepared to provide the City of
Hollister City Council a breakdown of the usage of
overtime. The fire departments source of overtime is
generated from:
Emergency response demands
Distinct leave banks
Special assignments. (Figure 1.)
This report will categorize causation and leave use.

G.4.a
Packet Pg. 594

Emergency Response
Demands Leave Banks Special Assignments
Emergency & disaster
management Vacation Event staffing
Strike team deployment Holiday Training
Mutual & Automatic aid
requests Compensation Community outreach
Sick Public education
Administrative
Committed stand-by
Contract service
agreements
Bereavement
Fig 1
Hollister Fire Department
G.4.a
Packet Pg. 595

Hollister Fire Department

SERVICE CHARACTERISTICS
WHAT:
The Hollister Fire Department provides 24 hour all hazards response for various types of emergencies.

WHERE:
The service area consists of the City of Hollister, the County of San Benito, and the City of San Juan Bautista. (AO
1,390mi²)
WHOM:
To provide for the fire and life safety of the community. The Hollister Fire Department participates in the Mutual Aid Plan Assignment. Revised 12/2021.

G.4.a
Packet Pg. 596

Fire Chief
A Shift
Deputy Fire
Marshal
Battalion Chief Battalion Chief Battalion Chief
C ShiftB Shift
Engine-11
Fire Captain
Fire Engineer
Firefighter
Engine-14
Fire Captain
Fire Engineer
Firefighter
Engine-12
Fire Captain
Fire Engineer
Firefighter
Engine-13
Fire Captain
Fire Engineer
Firefighter
Engine-11
Fire Captain
Fire Engineer
Firefighter
Engine-12
Fire Captain
Fire Engineer
Firefighter
Engine-13
Fire Captain
Fire Engineer
Firefighter
Engine-14
Fire Captain
Fire Engineer
Firefighter
Engine-11
Fire Captain
Fire Engineer
Firefighter
Engine-12
Fire Captain
Fire Engineer
Firefighter
Engine-13
Fire Captain
Fire Engineer
Firefighter
Engine-14
Fire Captain
Fire Engineer
Firefighter
NFPA 1710 recommended staffing level for safe and effective Fire Engine Company operations.Fig 2 Hollister Fire Department G.4.a
Packet Pg. 597

Hollister Fire Department
The following figures 3 –5 display overtime cause and leaves used. Figure 3 displays Leave bank accrual.
Figure 4 displays leaves used and their balances. (Tyler Systems) Figure 5 displays FD overtime hours per year.
Figure 6 displays strike team reimbursements per year.

G.4.a
Packet Pg. 598

Hollister Fire Department
0 2000
4000
6000
8000
10000
Holiday Pay
Sick Time
Vacation
Holiday Pay, 8064
Sick Time, 5668
Vacation, 7537

LEAVE BANK ACCRUALS -PER YEAR
Fig 3
Vacation 7537
Sick Time 5668
Holiday Pay 8064
TOTAL 21,269
G.4.a
Packet Pg. 599

Hollister Fire Department
2421
5073
3283
3917
5243
5876 5861 6366
4779
3374
5338
7623
2792 2649
4239 3887
FY 18 -19 FY 19 -20 FY 20 -21 FY 21 -22

HFD LEAVE HOURS TAKEN
Trade Time - Hours Vacation Sick Holiday Pay
FY 18 –19 FY 19 -20 FY 20 -21 FY 21 -22
Trade Time -Hours 2421 5073 3283 3917
O/T SAVINGS $121,056 $253,656 $164,160 $195,852 *FY 2021/2022 up-to-date current savings (5/17/22) Vacation 5243 5876 5861 6366
Sick 4779 3374 5338 7623
Holiday Pay 2792 2649 4239 3887
Fig 4
G.4.a
Packet Pg. 600

Hollister Fire Department
27,714
15,846
26,548
22,010
0 5,000 10,000 15,000 20,000 25,000 30,000
FY 18
-19
FY 19
-20
FY 20
-21
FY 21
-22

DEPARTMENT OVERTIME HOURS
Fig 5
G.4.a
Packet Pg. 601
I
I I
I
I I
I
I I I
I

I I I I I
FY 21 -:22 -as of May 17, 2022

Hollister Fire Department
$194,427.00
$117,378.00
$433,966.00
$299,924.00
$0.00
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
$300,000.00
$350,000.00
$400,000.00
$450,000.00
$500,000.00
2018 2019 2020 2021

STRIKE TEAM REIMBURSEMENTS
2018 $194,427.00
2019 $117,378.00
2020 $433,966.00
2021 $299,924.00
$1,045,695.00
Fig 6
G.4.a
Packet Pg. 602
D

Hollister Fire Department
The fire department overtime budget for fiscal
year 2020/2021 was approved for $550,000.
Strike team assignments contribute to the
overtime budget as cost recovery measures
$299,924.00.
Trade program defers $195,852.00 in overtime
costs.

G.4.a
Packet Pg. 603

Hollister Fire Department
The following slide provides a graph that
displays the departments previous
approved overtime budgets, actual
overtime expenditures and strike team
reimbursements. Included is a bar graph of
overtime minus strike team
reimbursement.

G.4.a
Packet Pg. 604

Hollister Fire Department
450,000
450,000
500,000
550,000
1,689,578
1,054,918
1,757,006
1,326,275
194,427
117,378
433,966
299,924
1,495,151
937,540
1,323,040
1,026,351
0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 FY 18 - 19
FY 19 - 20
FY 20 - 21
FY 21 - 22
BUDGET → OVERTIME → REIMBURSEMENT

ACTUAL BUDGET SPENT STRIKE TEAM REIMBURSEMENTS SALARIES OT BUDGET APPROVED O/T G.4.a
Packet Pg. 605
■ ■ ■ ■

Hollister Fire Department
Fire department overtime is generated through vacancies created from:
leave banks
emergency response assignments
special assignments
It is imperative to fill those vacancies to achieve the public safety objective.

G.4.a
Packet Pg. 606

Hollister Fire Department
Summary
The overtime budget is an arbitrary amount that does
not take into consideration:
leave banks accrued
Special assignments required
Staffing requirements
MOU agreed time off (3 FF’s a day)
The Fire Department overtime budget is underfunded
by more then 50% of its appropriate amount. The overtime budget supports 18 of the 42 firefighters on staff.

G.4.a
Packet Pg. 607

STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JUNE 6, 2022
SUBMITTED: May 18, 2022 AGENDA ITEM: Reports of City Council, Officers, Boards and Committees
DEPARTMENT:

DEPARTMENT HEAD:

City Clerk
Christine Black, City Clerk
CONTACT: Christine Black, City Clerk
831-636-4300 x 1017
SPONSOR(S): Burns

TITLE OF ITEM: APPOINTMENT OF A COUNCIL COMMITTEE ASSIGNMENTS AND

ALTERNATES

BRIEF DESCRIPTION: The Mayor will appoint a Council Member(s) to serve on Council Committee assignments as necessary.

RECOMMENDATION: Staff recommends that the Mayor appoint a Council Member to Council Committee assignments as necessary.

DEPARTMENT SUMMARY: At the May 16, 2022, City Council Meeting, Council Member Burns resigned as the Fire Department Liaison, due to personal reasons. The Mayor shall appoint a Council Member(s) to the Council Committee assignments as necessary.

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION
Brett Miller, City Manager

G.5
Packet Pg. 608

STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JUNE 6, 2022
SUBMITTED: June 1, 2022 AGENDA ITEM: Unfinished Business DEPARTMENT:

DEPARTMENT HEAD:

City Clerk
Christine Black, City Clerk
CONTACT: Christine Black, City Clerk
831-636-4300 x 1017
TITLE OF ITEM: CITY COUNCIL REQUESTS OF CITY STAFF

BRIEF DESCRIPTION: City Council has requested a list of requested Agenda items, work items, and updates from City Council to staff to be created and placed on each agenda under Unfinished Business.

RECOMMENDATION: Staff recommends that City Council receive the report and hold a discussion, if so desired.

DEPARTMENT SUMMARY: On February 22, 2022, The City Council provided direction for the City Clerk’s office to compile a list of all requests from Council that have been given to staff, back to January 18, 2022. The request is for this list to be added to, and placed under “Unfinished Business” on each agenda.

ATTACHMENTS:

1. 2022-06-06 - Agenda Item and Update Request log - Excel

THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION
Brett Miller, City Manager

H.1
Packet Pg. 609

2022 Council Agenda Item Requests 6/1/2022
1 Velazquez 1/18/2022 Discussion on parking/parking garage fees DS-Planning
2 Burns,
Morales 2/22/2022
Discuss the appeal process for
developers appealing Planning
Commission decision, analysis on what
other cities are doing
DS-Planning
3 Burns 2/22/2022 Discussion on Charter City, Term Limits, and placing these items on the ballot.Ad Hoc 4/18/2022
Consultant is working on
Term Limits. Council
Direction for Charter City to
be brought back for
discussion in February of
2023. Council Term limit on
agenda for 6/6/2022 for
approval
4 Burns 2/22/2022
Discussion on vacant lot downtown San
Benito Street at 7th St across from the
Memorial Building as a park for green
space
City Manager Inquiring with realtors
5 Burns 2/22/2022
Discussion on acquiring commercial
vacant parcel on Sunnyslope east of
Airline Hwy and South of Memorial, on
South side of road (6 acres) for a
community park.

City Manager Developer working on a
project for site
6 Burns 3/21/2022 RFP for Communications Center
feasibility study Police
Police Chief and IT Director
meeting with another agency
in Elk Grove to discuss
7 Burns 3/21/2022 Discuss a Historical Officer position at budget time City Manager
8 Burns 3/21/2022 Renaming Union Road to "Cesar Chavez
Way"City Manager Engineering bringing to a June
2022 Meeting
Meeting
DateDepartment#Council
Member(s)
Date
Requested Item Description Status Completed
H.1.a
Packet Pg. 610

2022 Council Agenda Item Requests 6/1/2022
Meeting
DateDepartment#Council
Member(s)
Date
Requested Item Description Status Completed
9 Velazquez 3/21/2022 Discussion or Study Session on creating a Fire District City Clerk 4/18/2022
Request to LAFCo on the
process & working with
Elections Consultant. Special
Meeting to be held on May 14,
2022. LAFCO provided the
process to Council. May be
ready for Election in 2024 if
process is started in time.
10 Burns 3/21/2022 Discussion of putting the Rally on the ballot City Clerk 4/18/2022
Special Meeting to be held in
May 14. Consultant is working
on Advisory Measure. On June
6 Agenda for Council Approval.
11 Burns,
Morales,
Perez
4/4/2022 Shopping Cart Ordinance Review
City Attorney,
PD, Code
Enforcement
4/4/2022 Code working on Ordinance
for June 2022 Meeting
12 Burns,
Morales,
Perez
4/4/2022 Food Truck Ordinance Review City Manager
13 Burns,
Morales,
Perez
4/4/2022
Identify which sidewalks need repairs
and determine from that how much
money is needed
City Manager
Direction given to staff to
allocate $500,000 from ARPA
Funds, divide amongst 5
Council Members - Council to
send locations
14 Burns,
Morales,
Perez
4/18/2022 Analysis of Swope Alley City Manager
Engineering requesting
funding for alley studies on
May 16, 2022
H.1.a
Packet Pg. 611

2022 Council Agenda Item Requests 6/1/2022
Meeting
DateDepartment#Council
Member(s)
Date
Requested Item Description Status Completed
15 Burns,
Morales,
Perez
4/18/2022 Review policies for Noise Ordinance to
include other animals Animal Control Animal Control working on Ordinance
16 Burns,
Morales,
Perez
4/18/2022 Building maintenance program Community
Services
17 Burns,
Morales,
Perez
4/18/2022
Review HMC that speaks about security
for events, fees, and permit fees
associated with them.

City Manager Working with Wildan on scope
18 Council
Member(s)
5/2/2022
Strategic Plan and Study for Park Hill
improvements, quotes for creating a
dog park at Park Hill to be included in
next budget cycle
Recreation
19 Council
Member(s)5/2/2022 Presentation on grants, low income
housing
Housing,
Development
Services
Agenda item in June 2022
20 Burns
5/16/2022
Adopt a policy for staff to return calls
and emails within 24 hours, and if out of
office place notification on their email
City Manager
21 Burns
5/16/2022
Hire full time employees for building
Department Building Official and
Building Inspector
City Manager
22 Burns 5/16/2022
Look again at non permitted vendors in
city jurisdiction
Code
Enforcement
23 Burns
5/16/2022
Report on Fire Inspection Resources &
how prevention may have helped
prevent fires downtown
Fire
Department
24 Burns
5/16/2022
Creation of Fire Bureau & Resources
necessary
Fire
Department &
City Manager
H.1.a
Packet Pg. 612

2022 Council Agenda Item Requests 6/1/2022
Meeting
DateDepartment#Council
Member(s)
Date
Requested Item Description Status Completed
25 Burns
5/16/2022
Report on Budget for Fire Department
being Over Budget and Under budgeted
Fire
Department &
City Manager Presentation on June 6, 2022
26 Burns 5/16/2022
Fire Department Liaison Appointment
on next agenda City Clerk 6/6/2022 Placed on June 6, 2022 Agenda 27 Resendiz 5/16/2022 Speed Cushion update City Manager H.1.a
Packet Pg. 613

2022 Completed Agenda Items 6/1/2022
1 Burns 1/18/2022
Victor Gomez's project (2021-147)
be placed on a future special
meeting agenda
City Clerk 4/2/2022
Special Meeting
with presentations
by Victor
4/2/2022
2 Resendiz 1/18/2022
Presentation from the high school
on the need for another high
school and impact fees for funding
City Manager 4/2/2022
Special Meeting
(ran out of time at
the 3/7 Meeting)
4/2/2022
3 Velazquez 1/22/2022
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
the City cancels, and to add that it
may be canceled due to COVID or
public safety staffing shortage.

Requested that the contract come
back by March 7 for Council to
review
City Manager 3/21/2022
Rally was canceled
via Council
consensus
3/21/2022
4 Burns 2/7/2022 Consider cancelling Bird Scooter
program City Manager 3/21/2022
Direction given to
staff re: Bird
Contract
3/21/2022
5 Burns 2/22/2022 Closed session item to discuss
Safer Grant funding for firefighters City Manager 3/7/2022 3/7/2022 6 Morales 2/22/2022 Discussion on Gavilan College -
special meeting City Manager 4/2/2022 Special Meeting
with presentation 4/2/2022
7 Perez 3/7/2022 Library AdHoc City Clerk 3/21/2022
created ad hoc,
appointed 2 Council
Members
3/21/2022
Notes Completed#Council
Member(s)
Date
Requested Item Description Department Meeting
Date
H.1.a
Packet Pg. 614

2022 Completed Agenda Items 6/1/2022
Notes Completed#Council
Member(s)
Date
Requested Item Description Department Meeting
Date
8 Perez 3/7/2022 Recreation Community Center Ad
Hoc City Clerk 3/21/2022
made this a
subcommittee of
the Library Ad Hoc
3/21/2022
9 Velazquez 3/7/2022 Purchase or more speed cushions
placed on a future agenda City Manager 3/21/2022 done via Resolution 3/21/2022 10 Council
Member(s)3/21/2022 150th Celebration Proclamation City Clerk 4/4/2022 4/4/2022 11 Burns 2/7/2022 Discussion on hazard pay first
meeting of April City Manager 4/4/2022
MOU's re: Hazard
Pay for Employees
approved 5/2/2022
5/2/2022
12 Council
Member(s)3/21/2022 "Welcome to Hollister" sign arch
over downtown, cost and design City Manager Approved at Special meeting 4/25/22 4/25/2022
13 Burns,
Morales,
Perez
4/4/2022 Appropriation for $20,000 to
Bulldog Boxing City Manager 4/4/2022 Approved $30,000
at 5/2/222 Meeting 5/2/2022
14 Burns,
Morales,
Perez
4/18/2022 Special Council Meeting for Sign
Contract City Manager
4/25/2022 Completed 4/25/22 4/25/2022
15 Burns,
Morales,
Perez
4/4/2022
Research cost to have fiber to
Brigantino Park and Treatment
Plant and Fire Station 2
IT Completed 4/27/2022
16 Burns,
Morales,
Perez
4/18/2022 Special Council Meeting to discuss
Ralley and Fire District City Clerk
Scheduled Special
meeting for
5/14/22
5/14/2022
H.1.a
Packet Pg. 615

2022 Completed Agenda Items 6/1/2022
Notes Completed#Council
Member(s)
Date
Requested Item Description Department Meeting
Date
17 Burns 3/21/2022 Police Department Ad Hoc
Committee City Clerk 4/18/2022
Created PD
Communications
AdHoc on
12/20/2021
4/18/2022
18 Morales 2/22/2022 Discussion on the Ordinance
regarding Council Code of Conduct City Clerk 4/18/2022 Provided update on 4/18/2022 CCM.4/18/2022
19 Burns,
Morales,
Perez
4/4/2022 Committee for Rally and Festivals City Clerk 4/18/2022 Council Members
Morales and Perez
were appointed on
April 18, 2022.
4/18/2022
20 Morales 1/18/2022 Create a way for Council to submit memos for the agenda City Clerk 4/18/2022
Clarified Council
Member wants to
submit items to City
Clerk for posting to
COH Social media
sites.
4/18/2022
21 Perez 1/18/2022
Discuss changing/increasing
Council salaries-City Clerk provided
Council & CM with current
Ordinances 978 & 1080
City Manager 3/7/2022
First Reading of
Ordinance to
amend City Code
set for May 16,
5/16/2022
22 Burns,
Morales,
Perez
4/4/2022
Presentation of substandard
Housing with statistics for past
substandard housing that are
significant
Code
Enforcement 4/4/2022 On May 16, Council
Meeting Agenda 5/16/2022
23 Burns,
Morales,
Perez
4/4/2022 Council Salary Ordinance City Manager
First Reading of
Ordinance to
amend City Code
5/16/2022
H.1.a
Packet Pg. 616

2022 Completed Agenda Items 6/1/2022
Notes Completed#Council
Member(s)
Date
Requested Item Description Department Meeting
Date
24 Burns 5/2/2022 Update on substandard housing
Housing,
Development
Services
Presentation on
May 16, 2022 5/16/2022
25 Council
Member(s)5/2/2022
Presentation on the RDA, bring
back the annual report for
acceptance (Jamila)
Housing,
Development
Services
Presentation on
May 16, 2022 5/16/2022
26 Burns,
Morales,
Perez
4/4/2022
Code of Conduct Ordinance Review
to make sure it is not
unconstitutional
City Clerk 4/4/2022
Memorandum will
be provided to
Council by outside
attorney. Memo
provided on
5/25/2022 on
Regulating Speech
5/25/2022
H.1.a
Packet Pg. 617

2022 Update Requests from Council
(non-agenda items)
6/1/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 1 Resendiz 1/18/2022
Discuss creating a Homelessness
committee with representatives from
different entities to tackle homeless
problem, to discuss this on a future
agenda
City Attorney City Attorney to research

JPA MOU
2 Burns 1/18/2022 Look into Central Coast 3CE Grant City Manager 3 Morales 1/18/2022
Discuss changing the time of Council
meetings so they are earlier, so they do
not go late into the night
City Clerk
Will request as part of
HMC 2.04 changes.

Requested start time is
9:00 am.
4 Morales 1/18/2022 Proposal for electric vehicles, to utilize grants for electric vehicles
Community Services
Parks/Streets/Utilitie
s/Fleet
5 Perez 1/18/2022 Update on the tree program
Community Services
Parks/Streets/Utilitie
s/Fleet
6 Morales 1/22/2022 Analysis on the speeding complaints in the City by neighborhood
Police Department
7 Morales 1/22/2022
Add Community Development position
to help businesses get started go
through the processes
City Manager Will be done by Asst. City
Manager
8 Morales 1/22/2022
Development Services to create a
checklist of steps for new businesses to
get started to help streamline the
process
Development
Services
9 Morales 2/7/2022
Finance to provide more details on the
budget totals, percent paid vs. actual
with the warrant registers for approval
Administrative
Services
Finance/Human
Resources
Will begin 7/1/2022
H.1.a
Packet Pg. 618

2022 Update Requests from Council
(non-agenda items)
6/1/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 10 Velazquez 2/7/2022 Update on alleys, lighting on 6th street and solar lights DS-Engineering On 6/6/2022 Agenda
11 Morales 2/7/2022
Grant chart, showing what grants are
available, which are applied for, status,
etc. Will provide a template
City Manager On 6/6/2022 Agenda to
request grant writer
12 Morales 2/7/2022
Revisit Council Committee assignments,
updates on committees that do not
meet, and create committee
assignments for Finance and Public
Works
City Clerk
Staff requested
clarification on which
committees updates are
being requested from.

Department Liasions for
Finance is Council
Member Resendiz and
Community Services
Liasion is Mayor
Velazquez.
13 Burns 2/22/2022
Requested additional cameras be
installed in the Sunnyslope area due to
stolen car items
Police Department Getting quotes on
additional cameras
14 Burns 2/22/2022
Requested discussion with the Parks
Manager about ideas for Skate Park,
and City investing in park cleanup.

Community Services
Parks/Streets/Utilitie
s/Fleet
Recreation is working
with ACC Commission
report to be provided at
June 2, 2022, Council
meeting.

H.1.a
Packet Pg. 619

2022 Update Requests from Council
(non-agenda items)
6/1/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 15 Perez 2/22/2022
Consider changes to City's Parking
Ordinance, regarding parking across
from the Library.

Police Department
PD working on removing
parking restrictions on
5th St. On 6/6/2022
Agenda
16 Morales 2/22/2022
Discussion on Planning Department
projects that are delayed and what the
problems are
DS-Planning
17 Morales 2/22/2022 Receipts of budget vs actuals
Administrative
Services
Finance/Human
Resources
Reports will start with
new budget
18 Velazquez 2/7/2022 Update from Beautification ad hoc committee in March Ad Hoc Committee
19 Morales 3/7/2022
Process for requesting speed cushions
be placed on website for the public to
access
DS-Engineering
20 Morales 3/21/2022 Outdoor Night Market City Manager
21 Burns, Morales,
Perez 4/4/2022
Renaming of Union Road and new park
by FS2 to Cesar Chavez Way and Cesar
Chavez Park
City Manager Engineering is in process
22 Burns, Morales,
Perez 4/4/2022 Social Media posts-votes of previous
night Council Mtgs City Clerk Waiting for additional
Deputy City Clerk
23 Burns, Morales,
Perez 4/4/2022 Safe Zones Police Dept
24 Burns, Morales,
Perez 4/4/2022 Intelligence on PD Issues and Trends in
the community Police Dept
25 Burns, Morales,
Perez 4/4/2022 Outstanding Building Permits over 6
months with status Building
H.1.a
Packet Pg. 620

2022 Update Requests from Council
(non-agenda items)
6/1/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 26 Burns, Morales,
Perez 4/4/2022
Cameras up at all access and have PD
work with IT work on and add a privacy
aspect

PD & IT
27 Burns, Morales,
Perez 4/18/2022
As part of budget process, reports from
each dept on year to date
accomplishments, 3 year fiscal analysis
or forecast for anticipated equipment ,
projects, expenditures, performance
measures, task performance measures,
and employee satisfaction rate.

City Manager Part of the 22/23 Budget
28 Resendiz 5/2/2022
Have staff to remove the fenced area at
Klauer park so it is not used as a dog
park, and come up with an alternative
solution for the area
Recreation, Public
Works
29 Burns, Velazquez 5/2/2022
Staff research drought resistant ideas
for Jerry Gabe Dog Park and all future
dog parks
Recreation
30 Council 5/2/2022
Install sod grass at Jerry Gabe dog park,
one side at a time, to keep one side
open at all times while laying sod on the
other side. Block off side of park with
fence to keep dogs/people out
Public Works
31 Council 5/2/2022
Upgrade or replace the lights
downtown and the first block of the
side streets with APRA funds
Public Works Staff getting quotes
32 Resendiz 5/2/2022 Update on the Homelessness JPA City Attorney 33 Resendiz 5/2/2022 Update on Dollar General's weed and graffiti abatement Code Enforcment Weeds removed 5/25/2022 H.1.a
Packet Pg. 621

2022 Update Requests from Council
(non-agenda items)
6/1/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 34 Resendiz, Burns 5/2/2022
Earmark funds from ARPA to help
businesses transition to going green
(after other ARPA funding priorities are
met)
City Manager City will assit businesses
as requested
35 Resendiz 5/2/2022
Update on whether the City can be
more restrictive regarding use of plastic
bags
Public Works
Environmental
36 Perez 5/2/2022
Consider making a temporary loading
zone area in front of Gunnagle Funeral
Home for Hearses
Planning,
Engineering?
37 Morales 5/2/2022 An Ordinance to ensure that business are not fined for stolen shopping carts
Code
Enforcement/PD?
Code working on
Ordinance update
38 Morales 5/2/2022
Study session on Code Enforcement
problem solving, communications
training, dispute resolution
Code
Enforcement/PD?
39 Morales 5/2/2022
List of resources for the community
with links on the City's webpage, such
as local non profits, food assistance,
housing assistance, etc. Link to see
what district residents live in.

City Manager
40 Morales, Burns 5/2/2022
Add the Council updates and request
spreadsheets to the City's webpage for
public transparency
City Clerk/IT
H.1.a
Packet Pg. 622

2022 Update Requests from Council
(non-agenda items)
6/1/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 41 Velazquez 5/2/2022
Add language in City Code to fine
developers who block the alleys,
streets, public right of way for longer
than 2 days with dumpsters or
equipment
City Manager
42 Velazquez 5/2/2022 Discussion on parking fees for the Briggs building Engineering
43 Velazquez 5/2/2022 Discussion on dark sky Ordinance to prevent light pollution at night Engineering
44 Resendiz 5/16/2022
May we look to see what may be done
about accidents at Alvarado & Santa
Ana.

City Manager
45 Burns, Morales,
Perez
4/18/2022
memo clarification on using titles, city
issued equipment, and our platform for
campaigning
City Clerk
Requested from
Consultant as a separate
memo on 4/19.

Requested clarification
from consultant on using
city logo shirts and
posting videos
5/20/2022
H.1.a
Packet Pg. 623

2022 Completed Update Requests 6/1/2022
#
Council
Member Meeting Date Update Requested Department Status Completed Date
1 Burns 1/8/2022 Set a hard stop date for map submission City Clerk 1/8/2022 2 Perez 1/8/2022
Requested the number of hits to the
redistricting website and emails received re:
submitting maps be emailed to council prior to
the next meeting
Information Systems
& Technology 1/8/2022
3 Velazquez 1/18/2022
Request any communications sent to Council
Members re: redistricting be sent to the City
Clerk and shared with all of Council
City Clerk 2/7/2022
4 Burns 1/18/2022 Report on the Bird Scooter pilot program-- revenue, issues, etc.City Manager 3/21/2022
5 Burns 1/18/2022 Update on the process of adding roofs to the parklets downtown City Manager 1/28/2022
6 Burns 1/18/2022 Update on the Executive recruitment process for various positions City Manager 1/22/2022
7 Burns 1/18/2022 Update on the American Rescue Plan (ARPA), plans for recognition or payment to staff City Manager 1/22/2022 8 Morales 1/18/2022
Council to submit information to be distributed
to the Community by Social Media or any other
ways from their committees
City Clerk 4/18/2022
9 Morales 1/18/2022
Update on all of the grants she mentioned the
City could apply for in December-Received an
email from CM on 4/12/2022 with an attached
excel sheet.

City Manager 4/12/2022
10 Perez 1/18/2022 Update on the Central Ave traffic calming project if it is complete DS-Engineering 3/16/2022
11 Morales 1/18/2022 Report on other City Council salaries and benefits City Manager 3/7/2022
12 Burns 1/22/2022 Analysis on how other cities are spending ARPA funds City Manager 4/4/2022
H.1.a
Packet Pg. 624

2022 Completed Update Requests 6/1/2022
#
Council
Member Meeting Date Update Requested Department Status Completed Date
13 Burns 1/22/2022
Department Heads go through the list of City
staff and put them into categories, such as front
line staff, public safety, office workers, consider
tiers of hazard pay by April 1
City Manager 2/23/2022
14 Burns 1/22/2022
Have Council come up with ways to recognize
other groups of essential workers outside of City
Staff, such as teachers, grocery clerks, gas
station attendants, come up with plan to give
hazard pay or gift cards, by April 1
City Manager 4/4/2022
15 Burns 2/7/2022 Update on Executive position recruitment City Manager 3/15/2022 16 Morales 2/7/2022 Spreadsheet of all actions items requested by Council City Clerk 3/21/2022
17 Morales 2/7/2022 Update on 150th Celebration City Manager 3/21/2022 18 Morales 2/7/2022 Submit applications for grants due by Feb. 24th Fire 2/22/2022 19 Morales 2/7/2022 List of all projects utilizing Measure G funds, status, amount spent, etc.City Manager 2/23/2022
20 Resendiz 2/22/2022 Find out if other cities have a Veterans preference in hiring for all depts., not just PD
Administrative
Services
Finance/Human
Resources
4/4/2022
21 Burns 2/22/2022
How many HPD officers are veterans? How
many City staff members throughout the city
are veterans?
Administrative
Services
Finance/Human
Resources
4/4/2022
22 Burns 2/22/2022
Consider adding to the Assistant City Manager
position job description to be a liaison to
Council.

City Manager 2/22/2022
H.1.a
Packet Pg. 625

2022 Completed Update Requests 6/1/2022
#
Council
Member Meeting Date Update Requested Department Status Completed Date
23 Resendiz 2/22/2022
Consider adding to the Assistant City Manager
position job description to work on PRA
requests
City Manager 2/22/2022
24 Burns 2/22/2022
Evaluate K-rails blocking union road are a
hindrance to Fire and Police response in an
emergency
DS-Engineering 2/25/2022
25 Burns 2/22/2022
Consider an item to purchase 400-500
"grabbers" for picking up trash, and have
Council give these away at park openings so
public can help keep parks clean.

Recreation 3/5/2022
26 Morales 2/22/2022 Update on 2021 goals and accomplishments, and what is our road map for 2022 goals City Manager 2/24/2022 27 Morales 2/22/2022
Requested a report on what percent of our
budget is from grants and what the grants are
for (separate from entitlement grants)
City Manager 2/22/2022
28 Morales 2/22/2022 Update on the 311 application Information Systems & Technology 2/7/2022
29 Council 2/22/2022 Update on the total number of PRA reqests the City Clerk's Office receives per year City Clerk 4/4/2022 30 Morales 2/22/2022 Report on all of the IT projects to help with streamlining
Information Systems
& Technology 2/25/2022
31 Morales 3/7/2022 4th of July Fireworks bring back location of event Recreation 3/21/2022
32 Burns,
Morales,
Perez
4/4/2022 Assistant City Manager update City Manager 4/4/2022 H.1.a
Packet Pg. 626

2022 Completed Update Requests 6/1/2022
#
Council
Member Meeting Date Update Requested Department Status Completed Date
33 Morales 1/18/2022 Update on the Broadband for the City Information
Systems &
Technology
4/27/2022
34 Burns 3/7/2022 Staff look at other cities using Accela and talk with IT, Planning, and Building
Information Systems
& Technology 4/27/2022
35 Burns,
Morales,
Perez
4/4/2022 Update on Deputy City Clerk recruitment-CC is
Waiting for HR City Manager HR posted Deputy City Clerk position online 5/2/2022
36 Burns,
Morales,
Perez 4/18/2022
Provide training at the County's Fentanyl and
Opioid Training in June ot have video available
to be able to administer NARCAN PD
Presentation given on 5/2/2022,
with Narcan training for public
offered on 6/11/2022
5/2/2022
37 Morales 3/7/2022
Assistant City Manager Recruitment be
completed in ideally 3 months, no later than 6
months
City Manager
Approved contract with Peckham
& McKenney for recruitment
services
5/2/2022
38 Perez 3/21/2022 Dog Park Grass - Update. Recreation-Report to be provided at May 2, 2022 Council Meeting.

Community Services
Parks/Streets/Utilitie
s/Fleet
5/2/2022
39 Velazquez 1/22/2022
Move ARPA funds to general fund by March,
earmarking funds for business revitalization,
tourism, "Welcome to Hollister" sign, develop
loan or grant program for businesses to apply
for
City Manager 4/25/2022
40 Burns 2/22/2022
Report on the City's intentions and ideas on
what to do with Park Hill. Recreation-Report to
be provided at May 2, 2022 Council Meeting
Recreation Recreation gave a presentation on
5/2/2022 5/2/2022
41 Burns 3/21/2022 Promoting the 150th Celebration City Manager Update given by Ad Hoc (Morales) during meeting 5/2/2022
H.1.a
Packet Pg. 627

2022 Completed Update Requests 6/1/2022
#
Council
Member Meeting Date Update Requested Department Status Completed Date
42 Perez
Morales
3/7/2022
4/4/2022
Report on speed cushions, current locations,
future locations and remaining amount,
provided an update on 3/21/2022 Council
requested another update on 4/4/2022
DS-Engineering 4/18/2022
43 Burns,
Morales,
Perez
4/18/2022 Update on Youth Art and Cultural Commissioner applications City Clerk Two applicants for appointment
on 5/16/2022 5/16/2022
44 Burns,
Morales,
Perez
4/18/2022
Information on City of Hollister plans for Office
Professionals Day and recognition events that
have to do with our staffing.

City Manager
Recognized Office Professionals
Day. Working on other staff
morale ideas
4/27/2022
45 Perez 5/2/2022 Requested a 5 minute timer for all presentations City Clerk Completed 5/16/2022 46 Morales 1/18/2022 Traffic study on San Benito Road near 7-11 DS-Engineering Study in process-Speed humps not warranted 4/30/2022
47 Velazquez 1/22/2022 See if other nearby cities want to purchase speed cushions so we may order in bulk
Community Services
Parks/Streets/Utilitie
s/Fleet
Invite was given to CAO & City
Manager of SJB 3/30/2022
48 Velazquez 2/7/2022 Monthly or bi-Monthly meetings with the Fire Committee Fire Fire Committee created 5/26/2022
49 Burns 2/22/2022
Asked if City Attorney can confirm if we can
close/stop public comment, requested his legal
opinion on the matter
City Attorney Requested from Consultant as a
separate memo 5/26/2022
50 Morales 2/22/2022 Update on traffic study for speed cushions on San Benito Street by 7-11 DS-Engineering Study in process-Speed humps not warranted 4/30/2022
51 Burns,
Morales,
Perez
4/18/2022 Dunne Park Community Center update City Manager Recreation Services Manager Garza provided presentation 5/2/2022
H.1.a
Packet Pg. 628

2022 Completed Update Requests 6/1/2022
#
Council
Member Meeting Date Update Requested Department Status Completed Date
52 Burns,
Morales,
Perez
4/18/2022 Add to second evaluation of Ord. 1202 for
constitutionality City Clerk Requested from Consultant as a separate memo on 4/19.5/25/2022
53 Council 5/2/2022
Divide the APRA $500K for sidewalks between
the 5 council members to allocate for use in
their respective disticts.

City Manager 5/2/2022
54 Resendiz 5/2/2022
Requests staff consider putting spikes on top of
the streetlights on Piane Crati Court (in D2) due
to complaints of bird waste on cars
Public Works Purchasing Bird Spikes 5/13/2022
H.1.a
Packet Pg. 629

Hollister City CouncilJune 6, 2022

Hollister City Council
June 6, 2022