Table 7-3: FOG Control Program Inspection and Enforcement Legal Authorities WDR Requirement City of Hollister
Municipal Code Specific Language
Authority to inspect
grease producing
facilities
1.16.090 Enforcement officials are authorized to exercise the powers necessary to gain compliance with
the provisions of city codes or applicable state
law. These powers include the power to issue
compliance orders and field citations, inspect
public and private property, and use whatever
judicial and administrative processes and
remedies are available under city codes or state
law. (Ord. 891 § 1, 1997: prior code § 1A-10)
Authority to enforce
FOG Program
Requirements
1.16.090 Enforcement officials are authorized to exercise the powers necessary to gain compliance with
the provisions of city codes or applicable state
law. These powers include the power to issue
compliance orders and field citations, inspect
public and private property, and use whatever
judicial and administrative processes and
remedies are available under city codes or state
law. (Ord. 891 § 1, 1997: prior code § 1A-10)
7.7 Grease Problem Area Identification and Sewer Cleaning [WDR D.13(vii)(f)] The City’s goal is to clean the entire collection system every three (3) years, as described in Element 4 – Operation and Maintenance Program. Areas of the City that require more frequent cleaning (High Maintenance Areas (HMAs)) due to FOG are inspected weekly and cleaned when there is a visual indication of obstructed flow conditions or based on other conditions that may warrant cleaning. A general overview map of HMAs is located in Figure 7-2. A list of HMAs is located in Element 4 – Operations and Maintenance.
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City of Hollister
September 2022
Figure 7-2: City of Hollister FOG Related High Maintenance Areas
7.8 Source Control Measure Development and Implementation [WDR D.13(vii)(g)] As of this SSMP update, the City is not planning additional source control measure development and implementation in addition to the program listed above.
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Element 8 – System Evaluation and Capacity District Assurance Plan
City of Hollister
September 2022
ELEMENT 8 - SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN
8.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(viii) states:
The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a). Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape the system) associated with conditions similar to those causing overflow events, estimates of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events;
(b). Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and (c). Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP may include an implementation schedule and may identify sources of funding.
(d). Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule may be reviewed and updated consistent with the SSMP requirements as described in [WDR Order 2006-0003-DWQ] Section D.14.
8.2 System Evaluation [WDR D.13(viii)(a)]
Growth within the City jurisdiction has been intermittent. In 2002 the Central Coast Regional Water Quality Control Board issued a moratorium on all new buildings as the City Wastewater Treatment Plant had reached design capacity. In 2008 the moratorium was lifted after an upgrade was completed to the Domestic WWTP. The City also owns an Industrial WWTP which serves a local food processing facility.
The City contracted to complete a Sanitary Sewer Collections System Master Plan (SCSMP) which was completed in 2018. This 2018 SSCSMP included wastewater flow projections and facilities capacity evaluation.
The following areas and associated projects were identified in the 2018 Master Plan as requiring capacity enhancements:
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City of Hollister
September 2022
Table 8.1 - Existing Conditions
Location Extent of Project Status
Sunset Drive Sunnyslope Road to Sunset
on Cerra Vista Drive
Survey started 7/6 as part of a bigger project.
Estimated bid date of 12/2022.
Nash Road San Benito Street to Freedom
Road
San Benito to short of HWY 25 – Split to
provide additional time for Caltrans
coordination of Hwy crossing and paired with
Line Street. Design to start in 8/2022.
Estimated bid date of 2/2023.
Line Street Nash Street to Peridot Court Combined with Nash SS - San Benito to short of HWY 25 – Split to provide additional time
for Caltrans coordination of Hwy crossing and
paired with Line Street. Design started in
7/2022. Estimated bid date of 3/2023.
Powel Street 7th Street to Glenmore Drive Project completed West Street 7th Street to Haydon Street Part of a bigger project. Design started March 2022. Estimated bid date of 12/22
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City of Hollister
September 2022
Figure 8.1 – Locations of Pipe Deficiencies: Existing Conditions
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September 2022
Table 8.2 – Future Conditions
Location Extent of Project Status
Aerostar Way Airway Drive 1,800 ft
North toward Airport Drive
The pipe was discovered to already be 15-inch
pipe a few years ago. No replacement necessary.
Bridge Road Valona Way to Graf Road This is being included in the West Gateway RAB project currently in design.
Hillcrest Road Memorial Drive to El
Cerro Drive
Plans are at 100% and approved for bid.
Fallon Road Frontage Road to Shelton
Drive
Not in current project planning
Kirk Patrick to GLP Lift
Station
425 ft South of Chappell
Road to GLP Lift Station
Not in current project planning
Line Street 5th Street to West Street Combined with Nash SS - San Benito to short of HWY 25 – Split to provide additional time for
Caltrans coordination of Hwy crossing and paired
with Line Street. Design started in 7/2022.
Estimated bid date of 3/2023.
Miller Road San Juan Road, North
290 ft
Plans in progress as part of pavement and traffic
calming project. Estimated bid date of 9/2022
Nash Road San Benito Street to
Memorial Drive
Hwy 25 to Memorial. Design to start in 7/2022.
Estimated bid date of 3/2023.
Powell Street 7th Street to Vali Way Project was completed.
San Juan Road San Juan Road at
Westside Boulevard
Part of a larger project. Design started in March
2022. Estimated bid date of 12/22
Technology Parkway San Felipe Road, 350 ft
North of Technology
Parkway
Not in current project planning
West Street 7th Street to 8th Street This is part of a larger project that started design in 3/2022. Estimated bid date of 12/2022.
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September 2022
Figure 8.2 - Locations of Pipe Deficiencies: Future Conditions
It is important to note that the City has no record of any SSOs caused by hydraulic deficiencies in dry or wet weather since 2011; all SSOs have been caused by Fats, Oils, and Grease (FOG) and/or debris.
If dry or wet weather capacity related SSOs are encountered in the future, the City Engineer will assess the need for future rehabilitation projects, flow monitoring, or an update to the 2018 SSCSMP. The 2018 SSCSMP can be found on the City website:
http://hollister.ca.gov/wp-content/uploads/2018/04/1011-0003-03_FINAL-SSCSMP-Update- with-Sig-Page.pdf.
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Element 8 – System Evaluation and Capacity District Assurance Plan
City of Hollister
September 2022
8.3 Capacity Enhancement Measures and Design Criteria [WDR D.13(viii)(b)] The City identified both Near-Term and Long-Term Capital Improvement Projects (CIP) in the 2018 SSCSMP to upgrade and rehabilitate the existing collection system infrastructure within the City wastewater collection system. The project descriptions, schedule and status of these projects are identified in Tables 8.1 & 8.2.
Design criteria for areas of the collection system identified as capacity deficient (current and future) are included in the 2018 SSCSMP.
It is the responsibility of the City Engineer to manage the projects, from inception to completion, outlined in the 2018 Master Plan.
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Element 9 – Monitoring, Measurement, and Program Modifications
City of Hollister
September 2022
ELEMENT 9 - MONITORING, MEASUREMENT & PROGRAM MODIFICATIONS The City monitors the implementation of the SSMP elements in order to measure the effectiveness of the City’s SSMP program in reducing SSOs. The manner in which each SSMP element is monitored and evaluated and the schedule with which the City completes this monitoring and evaluation is described in this SSMP Element.
9.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(ix) states:
The Enrollee shall:
(a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
(c) Assess the success of the preventative maintenance program; (d) Update program elements, as appropriate, based on monitoring or performance evaluations; and
(e) Identify and illustrate SSO trends, including: frequency, location, and volume.
9.2 Establishing and Prioritizing SSMP Activities [WDR D.13(ix)(a)] Table 9-1 outlines the relevant information maintained by the City to establish and prioritize appropriate SSMP activities:
Table 9-1: SSMP Implementation Management
SSMP Element SSMP Information
1. Goal
This SSMP Element contains the City’s goals
for the operation, maintenance, and
management of the sanitary sewer collection
system, which provide focus to help reduce
SSOs and mitigate SSOs that do occur.
2. Organization A table containing names, job titles, roles, responsibilities, and contact information is
contained in this SSMP Element, which allows
the public, staff, and regulators to directly
contact the person most knowledgeable for
each aspect of the SSMP Program. An
organization chart shows lines of authority.
3. Legal Authority Links to City Website in this SSMP Element contain the complete City Ordinances
governing the sewer collection and
conveyance system.
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September 2022
SSMP Element SSMP Information
4. Operation and Maintenance Program Records on file should document the sanitary sewer system operation and maintenance
activities, which are utilized to develop the
City’s Rehabilitation and Replacement
Plan. These records include O&M forms,
equipment and replacement part inventories,
and the CIP and associated funding
mechanisms.
5. Design and Performance Provisions Links to City Web Site in this SSMP Element include City Design Standards and
Specifications.
6. Overflow Emergency Response Plan Emergency operations procedures, staff contact information, mandatory SSO reporting
information, and response and mitigation
programs are maintained and updated as
necessary at the Community Services office.
7. FOG Control Program Records on file should document ongoing FOG program inspections and outreach.
8. System Evaluation and Capacity
Assurance Plan
This SSMP Element references the August
2018 Sanitary Sewer Collection System
Master Plan. The 2018 Master Plan
conducted hydraulic analyses and evaluation
of the City’s lift stations. There are existing
capacity related concerns that require capital
improvements. The City will review annual
SSO data for any wet or dry weather capacity
related issues.
9. Monitoring, Measurement, and
Program Modifications
This SSMP Element will be updated annually
with the number of SSOs that occur and their
causes in a calendar year. This is the most
important trend to document and the reason
for the SSMP. (See Table 9-2 of this section)
10. SSMP Program Audits SSMP Audit Reports will be appended to this SSMP Element when they are generated.
Audits are due every two (2) years.
11. Communication Program This Element identifies examples of public outreach articles, flyers and pertinent City of
Hollister website addresses, as well as
meeting agendas, pertinent Council reports
and minutes from meetings with stakeholders.
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City of Hollister
September 2022
9.3 SSMP Implementation Monitoring [WDR D.13(ix)(b)]
The City’s Environmental Programs Manager and Utilities Manager are responsible for overall management of this Element of the SSMP:
9.3.1 Element 1 – Goals
The City’s Environmental Programs Manager and Utilities Manager are responsible for monitoring the implementation of this SSMP Element. The City’s sanitary sewer system goals will be evaluated and progress toward meeting these goals will be measured on an annual basis. The Utilities Manager will submit a staff report to the City Council on an annual basis to communicate the City’s progress toward achieving these goals and implementing the SSMP.
Copies of these reports will be on file at the Community Services office.
9.3.2 Element 2 – Organization
The City’s Environmental Programs Manager and Utilities Manager are responsible for monitoring the implementation of this SSMP Element. The organization charts will be reviewed and revised annually. The SSO response and notification process will be reviewed and revised annually with City staff to increase its effectiveness.
9.3.3 Element 3 – Legal Authority
The City’s Environmental Programs Manager and Utilities Manager, Department Head and City Attorney is responsible for monitoring the implementation of this SSMP Element and the effectiveness of the City legal authorities in preventing SSOs. Information gathered will be documented annually for consideration in updates to the City Municipal Codes.
As of this revision to the SSMP the City maintains the Legal Authorities stated by WDR Section D.13(iii) with the exception of the right to operate and maintain sewer laterals. The City does not currently own any laterals except to City-owned properties and, therefore, does not require the legal authorities to operate and maintain laterals to private properties.
9.3.4 Element 4 – Operation and Maintenance Program
The City’s Environmental Programs Manager and Utilities Manager are responsible for monitoring the implementation of this SSMP Element, which is to be reviewed and revised annually.
Operation and Maintenance activities are tracked in the City’s work history logs. The results of routine maintenance will be tracked and assessed annually.
SSMP Element 4 – Operation and Maintenance Program includes funding and identification of fiscal year capital projects. Progress towards funding and completion of the short- and long-term capital projects beyond Fiscal Year 2022/23 and beyond will be tracked in this Element.
The City has a formal training program that incorporates operation, maintenance, and safety procedures. Annual training on all procedures and SSMP Element 4 – Operation and Maintenance Program conducted with City Staff and any contractors implementing portions of SSMP Element 4 – Operation and Maintenance Program. Training will be documented and tracked by the City.
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9.3.5 Element 5 – Design and Performance Provisions
The City Engineer is responsible for monitoring the implementation of this SSMP Element. The City of Hollister develops design and construction standards and specifications specific to the projects the City undertakes, such as the individual standards and specifications created and utilized for the City’s CIP.
9.3.6 Element 6 – Overflow Emergency Response Plan
The City’s Environmental Programs Manager and Utilities Manager are responsible for monitoring the implementation of this SSMP Element. The City’s OERP, which includes the development of emergency response procedures, once developed these procedures will be reviewed and revised on an annual basis by the Environmental Programs Manager and Utilities Manager.
If a SSO occurs, the City’s Environmental Programs Manager and Utilities Manager will evaluate the effectiveness of the OERP to determine whether any modifications need to be made to the procedures and protocol contained in the OERP and make the revisions needed to improve the effectiveness of the City’s SSO response and notification processes.
9.3.7 Element 7 – FOG Control Program
The Environmental Programs Manager is responsible for monitoring the implementation of this SSMP Element and its effectiveness at reducing SSOs on an annual basis.
FOG Program changes necessitated by an increase in SSOs caused by FOG or an increase in number of FSE’s in violation will be developed by the Environmental Programs Manager and Utilities Technician.
9.3.8 Element 8 – System Evaluation and Capacity Assurance Plan The City Engineer is responsible for the implementation of this SSMP Element, which is to be reviewed and revised annually with the status of CIP projects identified in the Capital Improvement Program. If dry or wet weather capacity related SSOs are encountered in the future, the City Engineer will assess the need for future flow monitoring or Sewer Master Planning Studies.
9.3.9 Element 9 – Monitoring, Measurement, and Program Modifications The Environmental Programs Manager and Utilities Manager are responsible for the implementation of this SSMP Element, which is to be reviewed and revised annually as necessary. The review and revisions are to be documented on the revision record, which is the first page of each element. The metrics contained in this SSMP Element are important tools in the determination of what tasks and projects contained in each element are a priority from fiscal year to fiscal year.
9.3.10 Element 10 – SSMP Program Audits
The Environmental Programs Manager and Utilities Manager or their designee are responsible for assuring the next SSMP Audit is conducted and completed prior to SSSWDR regulatory deadlines.
*It is important to note that the State is planning to adopt new WDRs in December 2022 that are anticipated to change audit requirements and the audit schedule in the current SSSWDRs.
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Element 9 – Monitoring, Measurement, and Program Modifications
City of Hollister
September 2022
SSMP Audits should be conducted with cooperation of all of the management, administrative, and maintenance, positions responsible for implementing specific measures in the SSMP program. When conducting the SSMP Audit, City Staff must evaluate the effectiveness of each element of the City’s SSMP and the effectiveness of the City in implementing the directives in each Element. A comprehensive, effective review of the City’s SSMP must be documented in a SSMP Audit Report.
Upon the completion of the next SSMP Audit, the City must evaluate the effectiveness of the SSMP Audit and the manner in which it was performed in this SSMP Element.
9.3.11 Element 11 – Communication Program
The Environmental Programs Manager and Utilities Manager are responsible for the implementation of this SSMP Element, which is to be reviewed and revised annually as necessary. Revisions should identify examples of public outreach articles, flyers and pertinent City website addresses, as well as meeting records from meetings with stakeholders and agreements/meeting documentation for systems that are tributary or satellite to the City’s sewer system.
9.4 Preventative Maintenance Program Assessment [WDR D.13(ix)(b)] The City’s Preventative Maintenance Program includes CCTV inspection, cleaning, visual manhole inspection, Lift Station maintenance, FOG Control, and HMA identification and maintenance. The City will review these operation and maintenance practices annually and compare them with annual SSO records. A summary of corrective actions for operations and maintenance will be developed as necessary in an attempt to reduce the causes of SSOs occurring in the associated calendar year.
9.5 SSMP Updates [WDR D.13(ix)(d)]
The intention of the City is to use the SSMP for training, planning and regular maintenance of the collection system. As the document is utilized, any deficiencies or discrepancies will be corrected. Program elements will be updated based on performance evaluations, organizational, operational, and maintenance changes, new regulatory requirements, and repairs, replacements, and upgrades made to the collection system.
At a minimum, the City will review and revise the SSMP annually as appropriate. The Environmental Programs Manager and Utilities Manager are responsible for revising and maintaining the SSMP. A revision record will be maintained to track changes.
9.6 SSO Trends [WDR D.13(ix)(e)]
The trends in the City of Hollister’s SSOs for 2015 through 2021 are illustrated in Table 9-2. The cause categories identified in Table 9-2 are the causes available for use in the SSO Report in California Integrated Water Quality System (CIWQS). City Staff is responsible for determining which cause category is appropriate for each SSO when the SSO is reported in CIWQS.
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City of Hollister
September 2022
Table 9-2: City of Hollister SSOs per Indicator per Year Indicator 2015 2016 2017 2018 2019 2020 2021 2022 2023 Total No. of SSOs 5 2 3 4 4 9 2 29
Locations with Multiple
SSOs 0 0 0 0 0 0 0 0
Volume
(gal)
Volume 485 684,124 390 1,148 27,123 1,723 278 715,271 Volume
Recovered 485 645,643 390 1,148 27,123 1,723 278 678,790 Volume
Reached
Surface Water
0 38,481 0 0 0 0 0
38,481
Causes
Debris -
Construction 0 0 0 0 1 0 0 1
Debris –
General 0 0 0 0 1 4 1 6
Debris – Rags 1 0 0 0 0 0 0 1
Flow Exceeded
Capacity 0 0 0 0 0 0 0 0
FOG 4 0 3 4 2 5 1 19
Operator Error 0 0 0 0 1 0 0 1
Other 0 0 0 0 0 0 0 0
Pipe Structural
Problem/Failure 0 2 0 0 0 0 0 0
Pump Station
Failure 0 0 0 0 1 0 0 1
Rainfall
Exceeded
Design
0 0 0 0 0 0 0
0 Root Intrusion 0 0 0 0 0 0 0 0
Vandalism 0 0 0 0 0 0 0 0
Based on the historical data shown in Table 9-2 above between 2015 & 2021, the sources of City SSOs are as follows:
o 66% of the City’s SSOs are the result of Fats, Oils and Grease (FOG), o 28% are the result of Debris
o 3% are the result of Pump Station Failure, and
o 3% are the result of Operator Error.
The City expects to identify and work towards strategies to reduce the number of SSOs experienced on an annual basis based on the causes identified above through proactive Operations and Maintenance and the Implementation of a FOG Control Program. This Table will be updated annually to track the City’s SSO related data and to assist the City in prioritizing SSO reduction strategies.
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Element 10 – Sewer System Management Plan Program Audits
City of Hollister
September 2022
ELEMENT 10 - SEWER SYSTEM MANAGEMENT PLAN PROGRAM AUDITS SSMP Audits are required to identify and correct deficiencies in the most current revision of the City’s SSMP and provide a schedule to correct identified deficiencies. This SSMP Element outlines the audit process and identifies City Staff responsible for conducting or participating in SSMP Audits and generating the required SSMP Audit Report.
10.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(x) requires:
As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.
10.2 SSMP Program Audits [WDR D.13(x)]
The Environmental Programs Manager or their designee is responsible for assuring the next SSMP Audit is conducted and complete prior to the * August 2, 2023 deadline and continuously on a two year interval following this date. Audits should be conducted with cooperation of the Utilities, Community Services, and Engineering Department Staff.
When conducting the SSMP Audit, City Staff must evaluate the effectiveness of each SSMP Element. A comprehensive, effective review of the City’s SSMP must be documented in a SSMP Audit Report.
10.2.1 * Summary of Procedure:
1. Gather appropriate documents using the SSMP Data & Records Request, which is provided in Appendix 10A.
2. Write Audit Report referencing all documents reviewed and used as evidence of compliance with the WDR. Create a implementation plan for revisions to the SSMP based on changes in operational strategies or deficiencies found in the SSMP.
3. Evaluate the effectiveness of the City’s SSMP and compliance with each WDR requirement using the ranking methodology outlined in Table 10-1. *It should be noted that the schedule referenced above, and the Summary of Procedure referenced in this Element are based on the current WDR Order No. 2006-0003-DWQ and associated 2013 Monitoring and Reporting Program (MRP).
A new WDR and MRP are anticipated for finalization and adoption in December 2022. Audit schedules and requirements associated with the new requirements are anticipated to c hange and should be followed accordingly when these new requirements are adopted.
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City of Hollister
September 2022
Table 10-1: SSMP Audit Ranking Criteria
Ranking Ranking Basis
In Compliance All requirements specified in the element are met.
Substantial
Compliance
The majority of requirements in the element are
met.
Partial Compliance Half of the requirements in the element are met.
Marginal Compliance Less than half of the requirements in the element are met.
Out of Compliance None of the requirements in the element are met.
The next SSMP Audit Report must be signed and certified by a person designated as described in WDR Section J.1.(i) before August 2, 2023. WDR Section J states:
All applications, reports, or information shall be signed and certified as follows:
(i) All reports required by this Order and other information required by the State or Regional Water Council shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement.)
(ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person described in paragraph (i) of this provision; and
(b) The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity.
The SSMP Audit Report must be hand signed and certified using the language provided below:
“I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.”
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Element 10 – Sewer System Management Plan Program Audits
City of Hollister
September 2022
To assist in the audit process, the City should consider semiannual reviews and revisions to specific SSMP Elements and associated supporting documents as appropriate. These reviews and revisions will help ensure current operational practices and procedures are reflected in the SSMP and documentation of these activities is readily available during an audit by the Regional Water Quality Control Board, State Water Resources Control Board, or United States Environmental Protection Agency.
SSMP Audit Reports must be kept on file with the SSMP and available to regulators and the public upon request. The last City SSMP Audit Report is included in Appendix 10B.
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Element 11 – Communication Program
City of Hollister
September 2022
ELEMENT 11 - COMMUNICATION PROGRAM
Communicating the objectives of the SSMP and the importance of sanitary sewer system management practices to the public is essential. An informed public can assist and support the City by reducing customer caused blockages, which will potentially decrease SSOs.
11.1 Regulatory Requirements
WDR Order No. 2006-0003-DWQ Section D.13(xi) states:
The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
11.2 Communication Program [WDR D.13(xi)]
The purpose of the City sanitary sewer system communication program is to educate stakeholders, which include residential, commercial, industrial, and satellite users of the collection system, about the SSMP. Public awareness of different components of the SSMP is accomplished through different mediums and they may reach different audiences. The following are activities that the City practices to increase awareness and education about the importance of having a properly constructed, maintained, and operated collection system.
Table 11-1: City Communication Program Overview
Activity Frequency Stakeholders Year Completed
2022 2023 2024
City Website:
www.hollister.ca.gov Year-round All
X
City Council Meetings
First and third
Monday of
each month
All
X
Social Media –
Facebook Year-round All X
FOG Control Program
Outreach Annually FSEs/Residents X
City Offices Year-round All X
Satellite/Tributary Annually
San Juan Oaks
and San Juan
Bautista
*N/A
*Tributary Systems anticipated to be online in 2023.
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Element 11 – Communication Program
City of Hollister
September 2022
11.2.1 City Website
Information is posted on the City of Hollister website, www.hollister.ca.gov and includes links, City meeting minutes and agendas, flyers, education material, public service announcements, and the past and current City CIP. A link to the first SSMP is located here:
http://hollister.ca.gov/government/city-departments/engineering/ . The Updated SSMP will be posted and maintained on the City website when completed.
11.2.2 City Council Meetings
City Council Meetings are held on the first and third Monday of each month in the City Council Room. Utility sewer operation, SSO Reports, SSMP updates, significant revisions, and audits are presented quarterly at the Council meetings to receive input.
11.2.3 Social Media
The City uses Facebook to post information about their City Council meetings and highlight items on the Council agenda. This page is located at City Clerk, City of Hollister. Additional local information is available on another Facebook public page located at City of Hollister, City Hall.
Copies of SSMP related outreach materials will be maintained at the Community Services office.
FOG Control Program
The City is in the process of developing a FOG Control Program that will include FOG Education and Outreach to the general public. The City FOG Control Program will be organized to provide regular communications with FSE owners and management regarding FOG Program requirements. Residential outreach will be included in flyers/handouts educating the general public on FOG control measures and programmatic requirements available on the City website.
11.2.4 City Office
The City Office has copies of educational material, public service announcements, and staff that provide assistance and education to the public. Office hours are Monday- Friday from 8:30am to 5pm.
11.3 Satellite/Tributary System Communication Program [WDR D.13(xi)] The City of Hollister has two tributary systems that send wastewater to the City’s system. The communities of San Juan Bautista and San Juan Oaks are both tributary systems to the City’s wastewater collection and conveyance system.
The City has required wastewater agreements to receive wastewater form both agencies.
San Juan Bautista plans to convey wastewater directly to the City’s Wastewater Treatment Plant through a Sanitary Sewer Force Main. There are no gravity sections in this conveyance system where SSOs or other routine operational concerns are anticipated to be encountered.
The agreement identified maximum flows allowed for conveyance to the City and requires San Juan Bautista to provide an Operations and Maintenance Plan once the Force Main is completed and approved to convey wastewater. The City plans to track any required maintenance and communicate with San Juan Bautista on the status of required maintenance F.1.a
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Sewer System Management Plan – Revision 02
Element 11 – Communication Program
City of Hollister
September 2022
tasks and/or any hydraulic concerns on an as needed basis once this force main is constructed and operational.
San Juan Oaks plans to convey wastewater through a sanitary sewer force main utilizing a connection to a small area of gravity trunk main immediately upstream of the City WWTP. The agreement with San Juan Oaks is currently in draft format but requires specific flow rates, maintenance activities and pretreatment requirements for San Juan Oaks to implement in order to protect the City Wastewater Plant and protect the City collection and conveyance system from additional operations and maintenance needs and conditions that may lead to a SSO. The City plans to track any required maintenance, flow rates, wastewater quality and communicate with San Juan Oaks on the status of these items on an as needed basis once this is constructed and connected to the City sewer system.
Copies of these agreements will be on file at the Community Services office once they are formally executed.
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Introduction-Appendix
City of Hollister
September 2022
APPENDIX 0A
0A1 SWRCB WDR Order No. 2006-0003-DWQ
Amended Monitoring and Reporting Program (MRP) Order No. WQ 2013-0058-EXEC
0A2 SSMP Adoption Documents (PLACEHOLDER)
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STATE WATER RESOURCES CONTROL BOARD
ORDER NO. 2006-0003-DWQ
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS
FOR
SANITARY SEWER SYSTEMS
The State Water Resources Control Board, hereinafter referred to as “State Water Board”, finds that:
1. All federal and state agencies, municipalities, counties, districts, and other public entities that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated or partially treated wastewater to a publicly owned treatment facility in the State of California are required to comply with the terms of this Order. Such entities are hereinafter referred to as “Enrollees”.
2. Sanitary sewer overflows (SSOs) are overflows from sanitary sewer systems of domestic wastewater, as well as industrial and commercial wastewater, depending on the pattern of land uses in the area served by the sanitary sewer system. SSOs often contain high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil and grease and other pollutants. SSOs may cause a public nuisance, particularly when raw untreated wastewater is discharged to areas with high public exposure, such as streets or surface waters used for drinking, fishing, or body contact recreation. SSOs may pollute surface or ground waters, threaten public health, adversely affect aquatic life, and impair the recreational use and aesthetic enjoyment of surface waters.
3. Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state. There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO. A proactive approach that requires Enrollees to ensure a system-wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs.
4. Major causes of SSOs include: grease blockages, root blockages, sewer line flood damage, manhole structure failures, vandalism, pump station mechanical failures, power outages, excessive storm or ground water inflow/infiltration, debris blockages, sanitary sewer system age and construction material failures, lack of proper operation and maintenance, insufficient capacity and contractor- caused damages. Many SSOs are preventable with adequate and appropriate facilities, source control measures and operation and maintenance of the sanitary sewer system.
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 2 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
SEWER SYSTEM MANAGEMENT PLANS
5. To facilitate proper funding and management of sanitary sewer systems, each Enrollee must develop and implement a system-specific Sewer System Management Plan (SSMP). To be effective, SSMPs must include provisions to provide proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management and cost benefit analysis. Additionally, an SSMP must contain a spill response plan that establishes standard procedures for immediate response to an SSO in a manner designed to minimize water quality impacts and potential nuisance conditions.
6. Many local public agencies in California have already developed SSMPs and implemented measures to reduce SSOs. These entities can build upon their existing efforts to establish a comprehensive SSMP consistent with this Order.
Others, however, still require technical assistance and, in some cases, funding to improve sanitary sewer system operation and maintenance in order to reduce SSOs.
7. SSMP certification by technically qualified and experienced persons can provide a useful and cost-effective means for ensuring that SSMPs are developed and implemented appropriately.
8. It is the State Water Board’s intent to gather additional information on the causes and sources of SSOs to augment existing information and to determine the full extent of SSOs and consequent public health and/or environmental impacts occurring in the State.
9. Both uniform SSO reporting and a centralized statewide electronic database are needed to collect information to allow the State Water Board and Regional Water Quality Control Boards (Regional Water Boards) to effectively analyze the extent of SSOs statewide and their potential impacts on beneficial uses and public health. The monitoring and reporting program required by this Order and the attached Monitoring and Reporting Program No. 2006-0003-DWQ, are necessary to assure compliance with these waste discharge requirements (WDRs).
10. Information regarding SSOs must be provided to Regional Water Boards and other regulatory agencies in a timely manner and be made available to the public in a complete, concise, and timely fashion.
11. Some Regional Water Boards have issued WDRs or WDRs that serve as National Pollution Discharge Elimination System (NPDES) permits to sanitary sewer system owners/operators within their jurisdictions. This Order establishes minimum requirements to prevent SSOs. Although it is the State Water Board’s intent that this Order be the primary regulatory mechanism for sanitary sewer systems statewide, Regional Water Boards may issue more stringent or more F.1.a
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 3 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 prescriptive WDRs for sanitary sewer systems. Upon issuance or reissuance of a Regional Water Board’s WDRs for a system subject to this Order, the Regional Water Board shall coordinate its requirements with stated requirements within this Order, to identify requirements that are more stringent, to remove requirements that are less stringent than this Order, and to provide consistency in reporting.
REGULATORY CONSIDERATIONS
12. California Water Code section 13263 provides that the State Water Board may prescribe general WDRs for a category of discharges if the State Water Board finds or determines that:
xThe discharges are produced by the same or similar operations; xThe discharges involve the same or similar types of waste; xThe discharges require the same or similar treatment standards; and xThe discharges are more appropriately regulated under general discharge requirements than individual discharge requirements.
This Order establishes requirements for a class of operations, facilities, and discharges that are similar throughout the state.
13. The issuance of general WDRs to the Enrollees will:
a) Reduce the administrative burden of issuing individual WDRs to each Enrollee;
b) Provide for a unified statewide approach for the reporting and database tracking of SSOs;
c) Establish consistent and uniform requirements for SSMP development and implementation;
d) Provide statewide consistency in reporting; and
e) Facilitate consistent enforcement for violations.
14. The beneficial uses of surface waters that can be impaired by SSOs include, but are not limited to, aquatic life, drinking water supply, body contact and non- contact recreation, and aesthetics. The beneficial uses of ground water that can be impaired include, but are not limited to, drinking water and agricultural supply.
Surface and ground waters throughout the state support these uses to varying degrees.
15. The implementation of requirements set forth in this Order will ensure the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each region and take into account the environmental characteristics of hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect F.1.a
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 4 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 water quality in the area, costs associated with compliance with these requirements, the need for developing housing within California, and the need to develop and use recycled water.
16. The Federal Clean Water Act largely prohibits any discharge of pollutants from a point source to waters of the United States except as authorized under an NPDES permit. In general, any point source discharge of sewage effluent to waters of the United States must comply with technology-based, secondary treatment standards, at a minimum, and any more stringent requirements necessary to meet applicable water quality standards and other requirements.
Hence, the unpermitted discharge of wastewater from a sanitary sewer system to waters of the United States is illegal under the Clean Water Act. In addition, many Basin Plans adopted by the Regional Water Boards contain discharge prohibitions that apply to the discharge of untreated or partially treated wastewater. Finally, the California Water Code generally prohibits the discharge of waste to land prior to the filing of any required report of waste discharge and the subsequent issuance of either WDRs or a waiver of WDRs.
17. California Water Code section 13263 requires a water board to, after any necessary hearing, prescribe requirements as to the nature of any proposed discharge, existing discharge, or material change in an existing discharge. The requirements shall, among other things, take into consideration the need to prevent nuisance.
18. California Water Code section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
19. This Order is consistent with State Water Board Resolution No. 68-16 (Statement of Policy with Respect to Maintaining High Quality of Waters in California) in that the Order imposes conditions to prevent impacts to water quality, does not allow the degradation of water quality, will not unreasonably affect beneficial uses of water, and will not result in water quality less than prescribed in State Water Board or Regional Water Board plans and policies.
20. The action to adopt this General Order is exempt from the California Environmental Quality Act (Public Resources Code §21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment. (Cal. Code Regs., tit. 14, §15308). In addition, the action to adopt F.1.a
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 5 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 this Order is exempt from CEQA pursuant to Cal.Code Regs., title 14, §15301 to the extent that it applies to existing sanitary sewer collection systems that constitute “existing facilities” as that term is used in Section 15301, and §15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.
21. The Fact Sheet, which is incorporated by reference in the Order, contains supplemental information that was also considered in establishing these requirements.
22. The State Water Board has notified all affected public agencies and all known interested persons of the intent to prescribe general WDRs that require Enrollees to develop SSMPs and to report all SSOs.
23. The State Water Board conducted a public hearing on February 8, 2006, to receive oral and written comments on the draft order. The State Water Board received and considered, at its May 2, 2006, meeting, additional public comments on substantial changes made to the proposed general WDRs following the February 8, 2006, public hearing. The State Water Board has considered all comments pertaining to the proposed general WDRs.
IT IS HEREBY ORDERED, that pursuant to California Water Code section 13263, the Enrollees, their agents, successors, and assigns, in order to meet the provisions contained in Division 7 of the California Water Code and regulations adopted hereunder, shall comply with the following:
A. DEFINITIONS
1.Sanitary sewer overflow (SSO) - Any overflow, spill, release, discharge or diversion of untreated or partially treated wastewater from a sanitary sewer system. SSOs include:
(i) Overflows or releases of untreated or partially treated wastewater that reach waters of the United States;
(ii) Overflows or releases of untreated or partially treated wastewater that do not reach waters of the United States; and
(iii) Wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer system.
2.Sanitary sewer system – Any system of pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant headworks used to collect and convey wastewater to the publicly owned treatment facility.
Temporary storage and conveyance facilities (such as vaults, temporary piping, construction trenches, wet wells, impoundments, tanks, etc.) are considered to be part of the sanitary sewer system, and discharges into these temporary storage facilities are not considered to be SSOs.
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 6 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 For purposes of this Order, sanitary sewer systems include only those systems owned by public agencies that are comprised of more than one mile of pipes or sewer lines.
3.Enrollee - A federal or state agency, municipality, county, district, and other public entity that owns or operates a sanitary sewer system, as defined in the general WDRs, and that has submitted a complete and approved application for coverage under this Order.
4.SSO Reporting System – Online spill reporting system that is hosted, controlled, and maintained by the State Water Board. The web address for this site is http://ciwqs.waterboards.ca.gov . This online database is maintained on a secure site and is controlled by unique usernames and passwords.
5.Untreated or partially treated wastewater – Any volume of waste discharged from the sanitary sewer system upstream of a wastewater treatment plant headworks.
6.Satellite collection system – The portion, if any, of a sanitary sewer system owned or operated by a different public agency than the agency that owns and operates the wastewater treatment facility to which the sanitary sewer system is tributary.
7.Nuisance - California Water Code section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
B. APPLICATION REQUIREMENTS
1. Deadlines for Application – All public agencies that currently own or operate sanitary sewer systems within the State of California must apply for coverage under the general WDRs within six (6) months of the date of adoption of the general WDRs. Additionally, public agencies that acquire or assume responsibility for operating sanitary sewer systems after the date of adoption of this Order must apply for coverage under the general WDRs at least three (3) months prior to operation of those facilities.
2. Applications under the general WDRs – In order to apply for coverage pursuant to the general WDRs, a legally authorized representative for each agency must submit a complete application package. Within sixty (60) days of adoption of the general WDRs, State Water Board staff will send specific instructions on how to F.1.a
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 7 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 apply for coverage under the general WDRs to all known public agencies that own sanitary sewer systems. Agencies that do not receive notice may obtain applications and instructions online on the Water Board’s website.
3. Coverage under the general WDRs – Permit coverage will be in effect once a complete application package has been submitted and approved by the State Water Board’s Division of Water Quality.
C. PROHIBITIONS
1. Any SSO that results in a discharge of untreated or partially treated wastewater to waters of the United States is prohibited.
2. Any SSO that results in a discharge of untreated or partially treated wastewater that creates a nuisance as defined in California Water Code Section 13050(m) is prohibited.
D. PROVISIONS
1. The Enrollee must comply with all conditions of this Order. Any noncompliance with this Order constitutes a violation of the California Water Code and is grounds for enforcement action.
2. It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with the general WDRs. Nothing in the general WDRs shall be:
(i) Interpreted or applied in a manner inconsistent with the Federal Clean Water Act, or supersede a more specific or more stringent state or federal requirement in an existing permit, regulation, or administrative/judicial order or Consent Decree;
(ii) Interpreted or applied to authorize an SSO that is illegal under either the Clean Water Act, an applicable Basin Plan prohibition or water quality standard, or the California Water Code;
(iii) Interpreted or applied to prohibit a Regional Water Board from issuing an individual NPDES permit or WDR, superseding this general WDR, for a sanitary sewer system, authorized under the Clean Water Act or California Water Code; or
(iv) Interpreted or applied to supersede any more specific or more stringent WDRs or enforcement order issued by a Regional Water Board.
3. The Enrollee shall take all feasible steps to eliminate SSOs. In the event that an SSO does occur, the Enrollee shall take all feasible steps to contain and mitigate the impacts of an SSO.
4. In the event of an SSO, the Enrollee shall take all feasible steps to prevent untreated or partially treated wastewater from discharging from storm drains into F.1.a
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 8 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 flood control channels or waters of the United States by blocking the storm drainage system and by removing the wastewater from the storm drains.
5. All SSOs must be reported in accordance with Section G of the general WDRs.
6. In any enforcement action, the State and/or Regional Water Boards will consider the appropriate factors under the duly adopted State Water Board Enforcement Policy. And, consistent with the Enforcement Policy, the State and/or Regional Water Boards must consider the Enrollee’s efforts to contain, control, and mitigate SSOs when considering the California Water Code Section 13327 factors. In assessing these factors, the State and/or Regional Water Boards will also consider whether:
(i) The Enrollee has complied with the requirements of this Order, including requirements for reporting and developing and implementing a SSMP; (ii) The Enrollee can identify the cause or likely cause of the discharge event; (iii) There were no feasible alternatives to the discharge, such as temporary storage or retention of untreated wastewater, reduction of inflow and infiltration, use of adequate backup equipment, collecting and hauling of untreated wastewater to a treatment facility, or an increase in the capacity of the system as necessary to contain the design storm event identified in the SSMP. It is inappropriate to consider the lack of feasible alternatives, if the Enrollee does not implement a periodic or continuing process to identify and correct problems.
(iv) The discharge was exceptional, unintentional, temporary, and caused by factors beyond the reasonable control of the Enrollee;
(v) The discharge could have been prevented by the exercise of reasonable control described in a certified SSMP for:
xProper management, operation and maintenance;
xAdequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent SSOs (e.g., adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow (I/I), etc.);
xPreventive maintenance (including cleaning and fats, oils, and grease (FOG) control);
xInstallation of adequate backup equipment; and
xInflow and infiltration prevention and control to the extent practicable.
(vi) The sanitary sewer system design capacity is appropriate to reasonably prevent SSOs.
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 9 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (vii) The Enrollee took all reasonable steps to stop and mitigate the impact of the discharge as soon as possible.
7. When a sanitary sewer overflow occurs, the Enrollee shall take all feasible steps and necessary remedial actions to 1) control or limit the volume of untreated or partially treated wastewater discharged, 2) terminate the discharge, and 3) recover as much of the wastewater discharged as possible for proper disposal, including any wash down water.
The Enrollee shall implement all remedial actions to the extent they may be applicable to the discharge and not inconsistent with an emergency response plan, including the following:
(i) Interception and rerouting of untreated or partially treated wastewater flows around the wastewater line failure;
(ii) Vacuum truck recovery of sanitary sewer overflows and wash down water;
(iii) Cleanup of debris at the overflow site;
(iv) System modifications to prevent another SSO at the same location; (v) Adequate sampling to determine the nature and impact of the release; and
(vi) Adequate public notification to protect the public from exposure to the SSO.
8. The Enrollee shall properly, manage, operate, and maintain all parts of the sanitary sewer system owned or operated by the Enrollee, and shall ensure that the system operators (including employees, contractors, or other agents) are adequately trained and possess adequate knowledge, skills, and abilities.
9. The Enrollee shall allocate adequate resources for the operation, maintenance, and repair of its sanitary sewer system, by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures. These procedures must be in compliance with applicable laws and regulations and comply with generally acceptable accounting practices.
10. The Enrollee shall provide adequate capacity to convey base flows and peak flows, including flows related to wet weather events. Capacity shall meet or exceed the design criteria as defined in the Enrollee’s System Evaluation and Capacity Assurance Plan for all parts of the sanitary sewer system owned or operated by the Enrollee.
11. The Enrollee shall develop and implement a written Sewer System Management Plan (SSMP) and make it available to the State and/or Regional Water Board upon request. A copy of this document must be publicly available at the Enrollee’s office and/or available on the Internet. This SSMP must be approved by the Enrollee’s governing board at a public meeting.
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 10 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
12. In accordance with the California Business and Professions Code sections 6735, 7835, and 7835.1, all engineering and geologic evaluations and judgments shall be performed by or under the direction of registered professionals competent and proficient in the fields pertinent to the required activities. Specific elements of the SSMP that require professional evaluation and judgments shall be prepared by or under the direction of appropriately qualified professionals, and shall bear the professional(s)’ signature and stamp.
13. The mandatory elements of the SSMP are specified below. However, if the Enrollee believes that any element of this section is not appropriate or applicable to the Enrollee’s sanitary sewer system, the SSMP program does not need to address that element. The Enrollee must justify why that element is not applicable. The SSMP must be approved by the deadlines listed in the SSMP Time Schedule below.
Sewer System Management Plan (SSMP)
(i)Goal: The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system.
This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
(ii)Organization: The SSMP must identify:
(a) The name of the responsible or authorized representative as described in Section J of this Order.
(b) The names and telephone numbers for management,
administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
(c) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).
(iii)Legal Authority: Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a) Prevent illicit discharges into its sanitary sewer system (examples may include I/I, stormwater, chemical dumping, unauthorized debris and cut roots, etc.);
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 11 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (b) Require that sewers and connections be properly designed and constructed;
(c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and
(e) Enforce any violation of its sewer ordinances.
(iv) Operation and Maintenance Program. The SSMP must include those elements listed below that are appropriate and applicable to the Enrollee’s system:
(a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities;
(b) Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders;
(c) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long- term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the
condition of sewer pipes and scheduling rehabilitation.
Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan;
(d) Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 12 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (e) Provide equipment and replacement part inventories, including identification of critical replacement parts.
(v) Design and Performance Provisions:
(a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and
(b) Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for
rehabilitation and repair projects.
(vi)Overflow Emergency Response Plan - Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
(a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; (b) A program to ensure an appropriate response to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification;
(d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained;
(e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and (f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 13 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (vii)FOG Control Program: Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
(a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
(c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
(d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements;
(e) Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance;
(f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and
(g) Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above.
(viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a)Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs F.1.a
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 14 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events; (b)Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and
(c)Capacity Enhancement Measures: The steps needed to
establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding. (d)Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update
requirements as described in Section D. 14.
(ix) Monitoring, Measurement, and Program Modifications: The Enrollee shall:
(a) Maintain relevant information that can be used to
establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate,
measure the effectiveness of each element of the
SSMP;
(c) Assess the success of the preventative maintenance
program;
(d) Update program elements, as appropriate, based on
monitoring or performance evaluations; and
(e) Identify and illustrate SSO trends, including:
frequency, location, and volume.
(x) SSMP Program Audits - As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the F.1.a
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 15 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.
(xi) Communication Program – The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
14. Both the SSMP and the Enrollee’s program to implement the SSMP must be certified by the Enrollee to be in compliance with the requirements set forth above and must be presented to the Enrollee’s governing board for approval at a public meeting. The Enrollee shall certify that the SSMP, and subparts thereof, are in compliance with the general WDRs within the time frames identified in the time schedule provided in subsection D.15, below.
In order to complete this certification, the Enrollee’s authorized representative must complete the certification portion in the Online SSO Database Questionnaire by checking the appropriate milestone box, printing and signing the automated form, and sending the form to:
State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
P.O. Box 100
Sacramento, CA 95812
The SSMP must be updated every five (5) years, and must include any significant program changes. Re-certification by the governing board of the Enrollee is required in accordance with D.14 when significant updates to the SSMP are made. To complete the re-certification process, the Enrollee shall enter the data in the Online SSO Database and mail the form to the State Water Board, as described above.
15. The Enrollee shall comply with these requirements according to the following schedule. This time schedule does not supersede existing requirements or time schedules associated with other permits or regulatory requirements.
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 16 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 Sewer System Management Plan Time Schedule
Task and
Associated Section
Completion Date
Population >
100,000
Population
between 100,000
and 10,000
Population
between 10,000
and 2,500
Population <
2,500
Application for Permit
Coverage
Section C
6 months after WDRs Adoption
Reporting Program
Section G 6 months after WDRs Adoption1
SSMP Development
Plan and Schedule
No specific Section
9 months after
WDRs Adoption2 12 months after
WDRs Adoption2
15 months after
WDRs
Adoption2
18 months after
WDRs
Adoption2
Goals and
Organization Structure
Section D 13 (i) & (ii)
12 months after WDRs Adoption2 18 months after WDRs Adoption2 Overflow Emergency
Response Program
Section D 13 (vi)
Legal Authority
Section D 13 (iii)
Operation and
Maintenance Program
Section D 13 (iv)
Grease Control
Program
Section D 13 (vii)
24 months after
WDRs Adoption2 30 months after
WDRs Adoption2
36 months after
WDRs
Adoption2
39 months after
WDRs
Adoption2
Design and
Performance
Section D 13 (v)
System Evaluation and
Capacity Assurance
Plan
Section D 13 (viii)
Final SSMP,
incorporating all of the
SSMP requirements
Section D 13
36 months after
WDRs Adoption
39 months after
WDRs Adoption
48 months after
WDRs Adoption
51 months after
WDRs Adoption
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 17 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
1. In the event that by July 1, 2006 the Executive Director is able to execute a memorandum of agreement (MOA) with the California Water Environment Association (CWEA) or discharger representatives outlining a strategy and time schedule for CWEA or another entity to provide statewide training on the adopted monitoring program, SSO database electronic reporting, and SSMP development, consistent with this Order, then the schedule of Reporting Program Section G shall be replaced with the following schedule:
Reporting Program
Section G
Regional Boards 4, 8,
and 9 8 months after WDRs Adoption
Regional Boards 1, 2,
and 3 12 months after WDRs Adoption
Regional Boards 5, 6,
and 7 16 months after WDRs Adoption
If this MOU is not executed by July 1, 2006, the reporting program time schedule will remain six (6) months for all regions and agency size categories.
2. In the event that the Executive Director executes the MOA identified in note 1 by July 1, 2006, then the deadline for this task shall be extended by six (6) months.
The time schedule identified in the MOA must be consistent with the extended time schedule provided by this note. If the MOA is not executed by July 1, 2006, the six (6) month time extension will not be granted.
E. WDRs and SSMP AVAILABILITY
1. A copy of the general WDRs and the certified SSMP shall be maintained at appropriate locations (such as the Enrollee’s offices, facilities, and/or Internet homepage) and shall be available to sanitary sewer system operating and maintenance personnel at all times.
F. ENTRY AND INSPECTION
1. The Enrollee shall allow the State or Regional Water Boards or their authorized representative, upon presentation of credentials and other documents as may be required by law, to:
a. Enter upon the Enrollee’s premises where a regulated facility or activity is located or conducted, or where records are kept under the conditions of this Order;
b. Have access to and copy, at reasonable times, any records that must be kept under the conditions of this Order;
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 18 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 c. Inspect at reasonable times any facilities, equipment (including monitoring and control equipment), practices, or operations regulated or required under this Order; and
d. Sample or monitor at reasonable times, for the purposes of assuring compliance with this Order or as otherwise authorized by the California Water Code, any substances or parameters at any location.
G. GENERAL MONITORING AND REPORTING REQUIREMENTS
1. The Enrollee shall furnish to the State or Regional Water Board, within a reasonable time, any information that the State or Regional Water Board may request to determine whether cause exists for modifying, revoking and reissuing, or terminating this Order. The Enrollee shall also furnish to the Executive Director of the State Water Board or Executive Officer of the applicable Regional Water Board, upon request, copies of records required to be kept by this Order.
2. The Enrollee shall comply with the attached Monitoring and Reporting Program No. 2006-0003 and future revisions thereto, as specified by the Executive Director. Monitoring results shall be reported at the intervals specified in Monitoring and Reporting Program No. 2006-0003. Unless superseded by a specific enforcement Order for a specific Enrollee, these reporting requirements are intended to replace other mandatory routine written reports associated with SSOs.
3. All Enrollees must obtain SSO Database accounts and receive a “Username” and “Password” by registering through the California Integrated Water Quality System (CIWQS). These accounts will allow controlled and secure entry into the SSO Database. Additionally, within 30days of receiving an account and prior to recording spills into the SSO Database, all Enrollees must complete the “Collection System Questionnaire”, which collects pertinent information regarding a Enrollee’s collection system. The “Collection System Questionnaire” must be updated at least every 12 months.
4. Pursuant to Health and Safety Code section 5411.5, any person who, without regard to intent or negligence, causes or permits any untreated wastewater or other waste to be discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State, as soon as that person has knowledge of the discharge, shall immediately notify the local health officer of the discharge. Discharges of untreated or partially treated wastewater to storm drains and drainage channels, whether man-made or natural or concrete-lined, shall be reported as required above.
Any SSO greater than 1,000 gallons discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State shall also be reported to the Office of Emergency Services pursuant to California Water Code section 13271.
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 19 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 H. CHANGE IN OWNERSHIP
1. This Order is not transferable to any person or party, except after notice to the Executive Director. The Enrollee shall submit this notice in writing at least 30 days in advance of any proposed transfer. The notice must include a written agreement between the existing and new Enrollee containing a specific date for the transfer of this Order's responsibility and coverage between the existing Enrollee and the new Enrollee. This agreement shall include an acknowledgement that the existing Enrollee is liable for violations up to the transfer date and that the new Enrollee is liable from the transfer date forward.
I. INCOMPLETE REPORTS
1. If an Enrollee becomes aware that it failed to submit any relevant facts in any report required under this Order, the Enrollee shall promptly submit such facts or information by formally amending the report in the Online SSO Database.
J. REPORT DECLARATION
1. All applications, reports, or information shall be signed and certified as follows:
(i) All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement.) (ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person described in paragraph (i) of this provision; and
(b) The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity.
K. CIVIL MONETARY REMEDIES FOR DISCHARGE VIOLATIONS
1. The California Water Code provides various enforcement options, including civil monetary remedies, for violations of this Order.
2. The California Water Code also provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this Order, or F.1.a
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State Water Resources Control Board Order No. 2006-0003-DWQ Page 20 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 falsifying any information provided in the technical or monitoring reports is subject to civil monetary penalties.
L. SEVERABILITY
1. The provisions of this Order are severable, and if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances, and the remainder of this Order, shall not be affected thereby.
2. This order does not convey any property rights of any sort or any exclusive privileges. The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, nor protect the Enrollee from liability under federal, state or local laws, nor create a vested right for the Enrollee to continue the waste discharge.
CERTIFICATION
The undersigned Clerk to the State Water Board does hereby certify that the foregoing is a full, true, and correct copy of general WDRs duly and regularly adopted at a meeting of the State Water Resources Control Board held on May 2, 2006.
AYE: Tam M. Doduc
Gerald D. Secundy
NO: Arthur G. Baggett
ABSENT: None
ABSTAIN: None
__________________________
Song Her
Clerk to the Board
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STATE OF CALIFORNIA
WATER RESOURCES CONTROL BOARD
ORDER NO. WQ 2013-0058-EXEC
AMENDING MONITORING AND REPORTING PROGRAM
FOR
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR
SANITARY SEWER SYSTEMS
The State of California, Water Resources Control Board (hereafter State Water Board) finds:
1 . The State Water Board is authorized to prescribe statewide general Waste Discharge Requirements (WDRs) for categories of discharges that involve the same or similar operations and the same or similar types of waste pursuant to Water Code section 13263(i).
2. Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional Water Boards) and the State Water Board (collectively, the Water Boards) to gather Sanitary Sewer Overflow (SSO) information and make this information available to the public, including but not limited to, SSO cause, estimated volume, location, date, time, duration, whether or not the SSO reached or may have reached waters of the state, response and corrective action taken, and an enrollee's contact information for each SSO event. An enrollee is defined as the public entity having leg a! authority over the operation and maintenance of, or capital improvements to, a sanitary sewer system greater than one mile in length.
3. Water Code section 13271, et seq. requires notification to the California Office of Emergency Services (Cal OES), formerly the California Emergency Management Agency, for certain unauthorized discharges, including SSOs.
4. On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ, "Statewide Waste Discharge Requirements for Sanitary Sewer Systems"1 (hereafter SSS WDRs) to comply with Water Code section 13193 and to establish the framework for the statewide SSO Reduction Program.
5. Subsection G.2 of the SSS WDRs and the Monitoring and Reporting Program (MRP) provide that the Executive Director may modify the terms of the MRP at any time.
6. On February 20, 2008, the State Water Board Executive Director adopted a revised MRP for the SSS WDRs to rectify early notification deficiencies and ensure that first responders are notified in a timely manner of SSOs discharged into waters of the state.
7. When notified of an SSO that reaches a drainage channel or surface water of the state, Cal OES, pursuant to Water Code section 13271 (a)(3), forwards the SSO notification information2 to local government agencies and first responders including local public health officials and the applicable Regional Water Board. Receipt of notifications for a single SSO event from both the SSO reporter 1 Available for download at:
http://www.waterboards.ca.gov/board decisions/adopted orders/water guality/2006/wgo/wgo2006 0003.pdf 2 Cal OES Hazardous Materials Spill Reports available Online at:
http://w3.calema.ca.gov/operational/malhaz.nsf/$defaultview and http://w3.calema.ca.gov/operational/malhaz.nsf F.1.a
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Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Statewide Waste Discharge Requirements for Sanitary Sewer Systems
and Cal OES is duplicative. To address this, the SSO notification requirements added by the February 20, 2008 MRP revision are being removed in this MRP revision.
8. In the February 28, 2008 Memorandum of Agreement between the State Water Board and the California Water and Environment Association (CWEA), the State Water Board committed to re- designing the CIWQS3 Online SSO Database to allow "event" based SSO reporting versus the original "location" based reporting. Revisions to this MRP and accompanying changes to the CIWQS Online SSO Database will implement this change by allowing for multiple SSO appearance points to be associated with each SSO event caused by a single asset failure.
9. Based on stakeholder input and Water Board staff experience implementing the SSO Reduction Program, SSO categories have been revised in this MRP. In the prior version of the MRP, SSOs have been categorized as Category 1 or Category 2. This MRP implements changes to SSO categories by adding a Category 3 SSO type. This change will improve data management to further assist Water Board staff with evaluation of high threat and low threat SSOs by placing them in unique categories (i.e., Category 1 and Category 3, respectively). This change will also assist enrollees in identifying SSOs that require Cal OES notification.
10. Based on over six years of implementation of the SSS WDRs, the State Water Board concludes that the February 20, 2008 MRP must be updated to better advance the SSO Reduction Program 4 objectives, assess compliance, and enforce the requirements of the SSS WDRs.
IT IS HEREBY ORDERED THAT:
Pursuant to the authority delegated by Water Code section 13267{f), Resolution 2002-0104, and Order 2006-0003-DWQ, the MRP for the SSS WDRs (Order 2006-0003-DWQ) is hereby amended as shown in Attachment A and shall be effective on September 9, 2013.
Date
3 California Integrated Water Quality System (CIWQS) publicly available at http ://www. waterboards .ca .gov/ciwgs/publicreports .shtml 4 Statewide Sanitary Sewer Overflow Reduction Program information is available at:
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ATTACHMENT A
STATE WATER RESOURCES CONTROL BOARD
ORDER NO. WQ 2013-0058-EXEC
AMENDING MONITORING AND REPORTING PROGRAM
FOR
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR
SANITARY SEWER SYSTEMS
This Monitoring and Reporting Program (MRP) establishes monitoring, record keeping, reporting and public notification requirements for Order 2006-0003-DWQ, “Statewide General Waste Discharge Requirements for Sanitary Sewer Systems” (SSS WDRs). This MRP shall be effective from September 9, 2013 until it is rescinded. The Executive Director may make revisions to this MRP at any time. These revisions may include a reduction or increase in the monitoring and reporting requirements. All site specific records and data developed pursuant to the SSS WDRs and this MRP shall be complete, accurate, and justified by evidence maintained by the enrollee. Failure to comply with this MRP may subject an enrollee to civil liabilities of up to $5,000 a day per violation pursuant to Water Code section 13350; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. The State Water Resources Control Board (State Water Board) reserves the right to take any further enforcement action authorized by law.
A. SUMMARY OF MRP REQUIREMENTS
Table 1 – Spill Categories and Definitions
CATEGORIES DEFINITIONS [see Section A on page 5 of Order 2006-0003-DWQ, for Sanitary Sewer Overflow (SSO) definition]
CATEGORY 1
Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:
Reach surface water and/or reach a drainage channel tributary to a surface water; or
Reach a Municipal Separate Storm Sewer System (MS4) and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond).
CATEGORY 2
Discharges of untreated or partially treated wastewater of 1,000 gallons or greater resulting from an enrollee’s sanitary sewer system failure or flow condition that do not reach surface water, a drainage channel, or a MS4 unless the entire SSO discharged to the storm drain system is fully recovered and disposed of properly.
CATEGORY 3
All other discharges of untreated or partially treated wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition.
PRIVATE LATERAL
SEWAGE
DISCHARGE (PLSD)
Discharges of untreated or partially treated wastewater resulting from blockages or other problems within a privately owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sewer assets. PLSDs that the enrollee becomes aware of may be voluntarily reported to the California Integrated Water Quality System (CIWQS) Online SSO Database.
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Table 2 – Notification, Reporting, Monitoring, and Record Keeping Requirements
ELEMENT REQUIREMENT METHOD
NOTIFICATION
(see section B of
MRP)
Within two hours of becoming aware of any
Category 1 SSO greater than or equal to
1,000 gallons discharged to surface water or
spilled in a location where it probably will be
discharged to surface water, notify the
California Office of Emergency Services (Cal
OES) and obtain a notification control number.
Call Cal OES at:
(800) 852-7550
REPORTING
(see section C of
MRP)
Category 1 SSO: Submit draft report within three
business days of becoming aware of the SSO and
certify within 15 calendar days of SSO end date.
Category 2 SSO: Submit draft report within 3
business days of becoming aware of the SSO and
certify within 15 calendar days of the SSO end
date.
Category 3 SSO: Submit certified report within
30 calendar days of the end of month in which
SSO the occurred.
SSO Technical Report: Submit within 45
calendar days after the end date of any Category
1 SSO in which 50,000 gallons or greater are
spilled to surface waters.
“No Spill” Certification: Certify that no SSOs
occurred within 30 calendar days of the end of the
month or, if reporting quarterly, the quarter in
which no SSOs occurred.
Collection System Questionnaire: Update and
certify every 12 months.
Enter data into the CIWQS Online
SSO Database
( http://ciwqs.waterboards.ca.gov/) ,
certified by enrollee’s Legally
Responsible Official(s).
WATER
QUALITY
MONITORING
(see section D of
MRP)
Conduct water quality sampling within 48 hours
after initial SSO notification for Category 1 SSOs
in which 50,000 gallons or greater are spilled to
surface waters.
Water quality results are required
to be uploaded into CIWQS for
Category 1 SSOs in which 50,000
gallons or greater are spilled to
surface waters.
RECORD
KEEPING
(see section E of
MRP)
SSO event records.
Records documenting Sanitary Sewer
Management Plan (SSMP) implementation and
changes/updates to the SSMP.
Records to document Water Quality Monitoring
for SSOs of 50,000 gallons or greater spilled to
surface waters.
Collection system telemetry records if relied upon
to document and/or estimate SSO Volume.
Self-maintained records shall be
available during inspections or
upon request.
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B. NOTIFICATION REQUIREMENTS
Although Regional Water Quality Control Boards (Regional Water Boards) and the State Water Board (collectively, the Water Boards) staff do not have duties as first responders, this MRP is an appropriate mechanism to ensure that the agencies that have first responder duties are notified in a timely manner in order to protect public health and beneficial uses.
1. For any Category 1 SSO greater than or equal to 1,000 gallons that results in a discharge to a surface water or spilled in a location where it probably will be discharged to surface water, either directly or by way of a drainage channel or MS4, the enrollee shall, as soon as possible, but not later than two (2) hours after (A) the enrollee has knowledge of the discharge, (B) notification is possible, and (C) notification can be provided without substantially impeding cleanup or other emergency measures, notify the Cal OES and obtain a notification control number.
2. To satisfy notification requirements for each applicable SSO, the enrollee shall provide the information requested by Cal OES before receiving a control number. Spill information requested by Cal OES may include:
i. Name of person notifying Cal OES and direct return phone number. ii. Estimated SSO volume discharged (gallons).
iii. If ongoing, estimated SSO discharge rate (gallons per minute). iv. SSO Incident Description:
a. Brief narrative.
b. On-scene point of contact for additional information (name and cell phone number). c. Date and time enrollee became aware of the SSO.
d. Name of sanitary sewer system agency causing the SSO. e. SSO cause (if known).
v. Indication of whether the SSO has been contained.
vi. Indication of whether surface water is impacted.
vii. Name of surface water impacted by the SSO, if applicable. viii. Indication of whether a drinking water supply is or may be impacted by the SSO. ix. Any other known SSO impacts.
x. SSO incident location (address, city, state, and zip code).
3. Following the initial notification to Cal OES and until such time that an enrollee certifies the SSO report in the CIWQS Online SSO Database, the enrollee shall provide updates to Cal OES regarding substantial changes to the estimated volume of untreated or partially treated sewage discharged and any substantial change(s) to known impact(s).
4. PLSDs: The enrollee is strongly encouraged to notify Cal OES of discharges greater than or equal to 1,000 gallons of untreated or partially treated wastewater that result or may result in a discharge to surface water resulting from failures or flow conditions within a privately owned sewer lateral or from other private sewer asset(s) if the enrollee becomes aware of the PLSD.
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C. REPORTING REQUIREMENTS
1. CIWQS Online SSO Database Account: All enrollees shall obtain a CIWQS Online SSO Database account and receive a “Username” and “Password” by registering through CIWQS.
These accounts allow controlled and secure entry into the CIWQS Online SSO Database.
2. SSO Mandatory Reporting Information: For reporting purposes, if one SSO event results in multiple appearance points in a sewer system asset, the enrollee shall complete one SSO report in the CIWQS Online SSO Database which includes the GPS coordinates for the location of the SSO appearance point closest to the failure point, blockage or location of the flow condition that caused the SSO, and provide descriptions of the locations of all other discharge points associated with the SSO event.
3. SSO Categories
i. Category 1 – Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:
a. Reach surface water and/or reach a drainage channel tributary to a surface water; or b. Reach a MS4 and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond).
ii. Category 2 – Discharges of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from an enrollee’s sanitary sewer system failure or flow condition that does not reach a surface water, a drainage channel, or the MS4 unless the entire SSO volume discharged to the storm drain system is fully recovered and disposed of properly.
iii. Category 3 – All other discharges of untreated or partially treated wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition.
4. Sanitary Sewer Overflow Reporting to CIWQS - Timeframes
i. Category 1 and Category 2 SSOs – All SSOs that meet the above criteria for Category 1 or Category 2 SSOs shall be reported to the CIWQS Online SSO Database:
a. Draft reports for Category 1 and Category 2 SSOs shall be submitted to the CIWQS Online SSO Database within three (3) business days of the enrollee becoming aware of the SSO. Minimum information that shall be reported in a draft Category 1 SSO report shall include all information identified in section 8.i.a. below. Minimum information that shall be reported in a Category 2 SSO draft report shall include all information identified in section 8.i.c below.
b. A final Category 1 or Category 2 SSO report shall be certified through the CIWQS Online SSO Database within 15 calendar days of the end date of the SSO. Minimum information that shall be certified in the final Category 1 SSO report shall include all information identified in section 8.i.b below. Minimum information that shall be certified in a final Category 2 SSO report shall include all information identified in section 8.i.d below.
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ii. Category 3 SSOs – All SSOs that meet the above criteria for Category 3 SSOs shall be reported to the CIWQS Online SSO Database and certified within 30 calendar days after the end of the calendar month in which the SSO occurs (e.g., all Category 3 SSOs occurring in the month of February shall be entered into the database and certified by March 30). Minimum information that shall be certified in a final Category 3 SSO report shall include all information identified in section 8.i.e below. iii. “No Spill” Certification – If there are no SSOs during the calendar month, the enrollee shall either 1) certify, within 30 calendar days after the end of each calendar month, a “No Spill” certification statement in the CIWQS Online SSO Database certifying that there were no SSOs for the designated month, or 2) certify, quarterly within 30 calendar days after the end of each quarter, “No Spill” certification statements in the CIWQS Online SSO Database certifying that there were no SSOs for each month in the quarter being reported on. For quarterly reporting, the quarters are Q1 - January/ February/ March, Q2 - April/May/June, Q3 - July/August/September, and Q4 - October/November/December.
If there are no SSOs during a calendar month but the enrollee reported a PLSD, the enrollee shall still certify a “No Spill” certification statement for that month. iv. Amended SSO Reports – The enrollee may update or add additional information to a certified SSO report within 120 calendar days after the SSO end date by amending the report or by adding an attachment to the SSO report in the CIWQS Online SSO Database.
SSO reports certified in the CIWQS Online SSO Database prior to the adoption date of this MRP may only be amended up to 120 days after the effective date of this MRP. After 120 days, the enrollee may contact the SSO Program Manager to request to amend an SSO report if the enrollee also submits justification for why the additional information was not available prior to the end of the 120 days.
5. SSO Technical Report
The enrollee shall submit an SSO Technical Report in the CIWQS Online SSO Database within 45 calendar days of the SSO end date for any SSO in which 50,000 gallons or greater are spilled to surface waters. This report, which does not preclude the Water Boards from requiring more detailed analyses if requested, shall include at a minimum, the following:
i. Causes and Circumstances of the SSO:
a. Complete and detailed explanation of how and when the SSO was discovered. b. Diagram showing the SSO failure point, appearance point(s), and final destination(s). c. Detailed description of the methodology employed and available data used to calculate the volume of the SSO and, if applicable, the SSO volume recovered. d. Detailed description of the cause(s) of the SSO.
e. Copies of original field crew records used to document the SSO. f. Historical maintenance records for the failure location. ii. Enrollee’s Response to SSO:
a. Chronological narrative description of all actions taken by enrollee to terminate the spill.
b. Explanation of how the SSMP Overflow Emergency Response plan was implemented to respond to and mitigate the SSO.
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c. Final corrective action(s) completed and/or planned to be completed, including a schedule for actions not yet completed.
iii. Water Quality Monitoring:
a. Description of all water quality sampling activities conducted including analytical results and evaluation of the results.
b. Detailed location map illustrating all water quality sampling points.
6. PLSDs
Discharges of untreated or partially treated wastewater resulting from blockages or other problems within a privately owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sanitary sewer system assets may be voluntarily reported to the CIWQS Online SSO Database.
i. The enrollee is also encouraged to provide notification to Cal OES per section B above when a PLSD greater than or equal to 1,000 gallons has or may result in a discharge to surface water. For any PLSD greater than or equal to 1,000 gallons regardless of the spill destination, the enrollee is also encouraged to file a spill report as required by Health and Safety Code section 5410 et. seq. and Water Code section 13271, or notify the responsible party that notification and reporting should be completed as specified above and required by State law.
ii. If a PLSD is recorded in the CIWQS Online SSO Database, the enrollee must identify the sewage discharge as occurring and caused by a private sanitary sewer system asset and should identify a responsible party (other than the enrollee), if known. Certification of PLSD reports by enrollees is not required.
7. CIWQS Online SSO Database Unavailability
In the event that the CIWQS Online SSO Database is not available, the enrollee must fax or e-mail all required information to the appropriate Regional Water Board office in accordance with the time schedules identified herein. In such event, the enrollee must also enter all required information into the CIWQS Online SSO Database when the database becomes available.
8. Mandatory Information to be Included in CIWQS Online SSO Reporting
All enrollees shall obtain a CIWQS Online SSO Database account and receive a “Username” and “Password” by registering through CIWQS which can be reached at [email protected] or by calling (866) 792-4977, M-F, 8 A.M. to 5 P.M. These accounts will allow controlled and secure entry into the CIWQS Online SSO Database.
Additionally, within thirty (30) days of initial enrollment and prior to recording SSOs into the CIWQS Online SSO Database, all enrollees must complete a Collection System Questionnaire (Questionnaire). The Questionnaire shall be updated at least once every 12 months.
i. SSO Reports
At a minimum, the following mandatory information shall be reported prior to finalizing and certifying an SSO report for each category of SSO:
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a. Draft Category 1 SSOs: At a minimum, the following mandatory information shall be reported for a draft Category 1 SSO report:
1. SSO Contact Information: Name and telephone number of enrollee contact person who can answer specific questions about the SSO being reported.
2. SSO Location Name.
3. Location of the overflow event (SSO) by entering GPS coordinates. If a single overflow event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the SSO appearance point explanation field.
4. Whether or not the SSO reached surface water, a drainage channel, or entered and was discharged from a drainage structure.
5. Whether or not the SSO reached a municipal separate storm drain system.
6. Whether or not the total SSO volume that reached a municipal separate storm drain system was fully recovered.
7. Estimate of the SSO volume, inclusive of all discharge point(s).
8. Estimate of the SSO volume that reached surface water, a drainage channel, or was not recovered from a storm drain.
9. Estimate of the SSO volume recovered (if applicable).
10. Number of SSO appearance point(s).
11. Description and location of SSO appearance point(s). If a single sanitary sewer system failure results in multiple SSO appearance points, each appearance point must be described.
12. SSO start date and time.
13. Date and time the enrollee was notified of, or self-discovered, the SSO.
14. Estimated operator arrival time.
15. For spills greater than or equal to 1,000 gallons, the date and time Cal OES was called.
16. For spills greater than or equal to 1,000 gallons, the Cal OES control number.
b. Certified Category 1 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 1 SSO report, in addition to all fields in section
8.i.a :
1. Description of SSO destination(s).
2. SSO end date and time.
3. SSO causes (mainline blockage, roots, etc.).
4. SSO failure point (main, lateral, etc.).
5. Whether or not the spill was associated with a storm event.
6. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the overflow; and a schedule of major milestones for those steps.
7. Description of spill response activities.
8. Spill response completion date.
9. Whether or not there is an ongoing investigation, the reasons for the investigation and the expected date of completion.
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10. Whether or not a beach closure occurred or may have occurred as a result of the SSO.
11. Whether or not health warnings were posted as a result of the SSO.
12. Name of beach(es) closed and/or impacted. If no beach was impacted, NA shall be selected.
13. Name of surface water(s) impacted.
14. If water quality samples were collected, identify parameters the water quality samples were analyzed for. If no samples were taken, NA shall be selected.
15. If water quality samples were taken, identify which regulatory agencies received sample results (if applicable). If no samples were taken, NA shall be selected.
16. Description of methodology(ies) and type of data relied upon for estimations of the SSO volume discharged and recovered.
17. SSO Certification: Upon SSO Certification, the CIWQS Online SSO Database will issue a final SSO identification (ID) number.
c. Draft Category 2 SSOs: At a minimum, the following mandatory information shall be reported for a draft Category 2 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO. d. Certified Category 2 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 2 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO and Items 1-9, and 17 in section 8.i.b above for Certified Category 1 SSO.
e. Certified Category 3 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 3 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO and Items 1-5, and 17 in section 8.i.b above for Certified Category 1 SSO.
ii. Reporting SSOs to Other Regulatory Agencies
These reporting requirements do not preclude an enrollee from reporting SSOs to other regulatory agencies pursuant to state law. In addition, these reporting requirements do not replace other Regional Water Board notification and reporting requirements for SSOs. iii. Collection System Questionnaire
The required Questionnaire (see subsection G of the SSS WDRs) provides the Water Boards with site-specific information related to the enrollee’s sanitary sewer system. The enrollee shall complete and certify the Questionnaire at least every 12 months to facilitate program implementation, compliance assessment, and enforcement response. iv. SSMP Availability
The enrollee shall provide the publicly available internet web site address to the CIWQS Online SSO Database where a downloadable copy of the enrollee’s approved SSMP, critical supporting documents referenced in the SSMP, and proof of local governing board approval of the SSMP is posted. If all of the SSMP documentation listed in this subsection is not publicly available on the Internet, the enrollee shall comply with the following procedure:
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a. Submit an electronic copy of the enrollee’s approved SSMP, critical supporting documents referenced in the SSMP, and proof of local governing board approval of the SSMP to the State Water Board, within 30 days of that approval and within 30 days of any subsequent SSMP re-certifications, to the following mailing address:
State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
1001 I Street, 15th Floor, Sacramento, CA 95814
D. WATER QUALITY MONITORING REQUIREMENTS:
To comply with subsection D.7(v) of the SSS WDRs, the enrollee shall develop and implement an SSO Water Quality Monitoring Program to assess impacts from SSOs to surface waters in which 50,000 gallons or greater are spilled to surface waters. The SSO Water Quality Monitoring Program, shall, at a minimum:
1. Contain protocols for water quality monitoring.
2. Account for spill travel time in the surface water and scenarios where monitoring may not be possible (e.g. safety, access restrictions, etc.).
3. Require water quality analyses for ammonia and bacterial indicators to be performed by an accredited or certified laboratory.
4. Require monitoring instruments and devices used to implement the SSO Water Quality Monitoring Program to be properly maintained and calibrated, including any records to document maintenance and calibration, as necessary, to ensure their continued accuracy.
5. Within 48 hours of the enrollee becoming aware of the SSO, require water quality sampling for, at a minimum, the following constituents:
i. Ammonia
ii. Appropriate Bacterial indicator(s) per the applicable Basin Plan water quality objective or Regional Board direction which may include total and fecal coliform, enterococcus, and e-coli.
E. RECORD KEEPING REQUIREMENTS:
The following records shall be maintained by the enrollee for a minimum of five (5) years and shall be made available for review by the Water Boards during an onsite inspection or through an information request:
1. General Records: The enrollee shall maintain records to document compliance with all provisions of the SSS WDRs and this MRP for each sanitary sewer system owned including any required records generated by an enrollee’s sanitary sewer system contractor(s).
2. SSO Records: The enrollee shall maintain records for each SSO event, including but not limited to:
i. Complaint records documenting how the enrollee responded to all notifications of possible or actual SSOs, both during and after business hours, including complaints that do not F.1.a
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result in SSOs. Each complaint record shall, at a minimum, include the following information:
a. Date, time, and method of notification.
b. Date and time the complainant or informant first noticed the SSO. c. Narrative description of the complaint, including any information the caller can provide regarding whether or not the complainant or informant reporting the potential SSO knows if the SSO has reached surface waters, drainage channels or storm drains.
d. Follow-up return contact information for complainant or informant for each complaint received, if not reported anonymously.
e. Final resolution of the complaint.
ii. Records documenting steps and/or remedial actions undertaken by enrollee, using all available information, to comply with section D.7 of the SSS WDRs. iii. Records documenting how all estimate(s) of volume(s) discharged and, if applicable, volume(s) recovered were calculated.
3. Records documenting all changes made to the SSMP since its last certification indicating when a subsection(s) of the SSMP was changed and/or updated and who authorized the change or update. These records shall be attached to the SSMP.
4. Electronic monitoring records relied upon for documenting SSO events and/or estimating the SSO volume discharged, including, but not limited to records from:
i. Supervisory Control and Data Acquisition (SCADA) systems ii. Alarm system(s)
iii. Flow monitoring device(s) or other instrument(s) used to estimate wastewater levels, flow rates and/or volumes.
F. CERTIFICATION
1. All information required to be reported into the CIWQS Online SSO Database shall be certified by a person designated as described in subsection J of the SSS WDRs. This designated person is also known as a Legally Responsible Official (LRO). An enrollee may have more than one LRO.
2. Any designated person (i.e. an LRO) shall be registered with the State Water Board to certify reports in accordance with the CIWQS protocols for reporting.
3. Data Submitter (DS): Any enrollee employee or contractor may enter draft data into the CIWQS Online SSO Database on behalf of the enrollee if authorized by the LRO and registered with the State Water Board. However, only LROs may certify reports in CIWQS.
4. The enrollee shall maintain continuous coverage by an LRO. Any change of a registered LRO or DS (e.g., retired staff), including deactivation or a change to the LRO’s or DS’s contact information, shall be submitted by the enrollee to the State Water Board within 30 days of the change by calling (866) 792-4977 or e-mailing [email protected].
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5. A registered designated person (i.e., an LRO) shall certify all required reports under penalty of perjury laws of the state as stated in the CIWQS Online SSO Database at the time of certification.
CERTIFICATION
The undersigned Clerk to the Board does hereby certify that the foregoing is a full, true, and correct copy of an order amended by the Executive Director of the State Water Resources Control Board.
Date J nine Townsend
erk to the Board
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Sewer System Management Plan – Revision 02
Element 4 – Operations and Maintenance Plan
City of Hollister
September 2022
APPENDIX 4A – 4J
4A City CCTV Program Description (Placeholder)
4B City Sewer Line Cleaning and Manhole Inspection Form 4C City Detailed Manhole Inspection Form
4D High Maintenance Area List
4E City Lift Station Inspection Sheet
4F Lift Station Descriptions/Technical Data
4G City Customer Contact Form
4H City Near-Term and Long-Term CIP List
4I City 2021-2022 CIP and Budget
4J City Critical Parts and Equipment List
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Sewer System Management Plan – Revision 02
Element 4 – Operations and Maintenance Plan
City of Hollister
September 2022
Appendix 4 Placeholder – CCTV Program Description
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City of Hollister
Sewer Line Cleaning and Routine Manhole Inspection Log
Date:
YYYY/
MM/
DD
Sewer Line
Size &
Material
Location Manhole #
Start/End
Footage Observed Sewer Line Conditions Manhole Observations:
Flow/Debris/Surcharge/Damage/Etc…
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City of Hollister
Sewer Line Cleaning and Routine Manhole Inspection Log
Date:
YYYY/
MM/
DD
Sewer Line Size
& Material
Location Manhole
#
Start/End
Footage Observed Sewer Line Conditions Manhole Observations:
Flow/Debris/Surcharge/Damage/Etc…
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City of Hollister
Sewer Line Cleaning and Routine Manhole Inspection Log
Date:
YYYY/
MM/
DD
Sewer Line Size
& Material
Location Manhole
#
Start/End
Footage Observed Sewer Line Conditions Manhole Observations:
Flow/Debris/Surcharge/Damage/Etc…
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City of Hollister
Sewer Line Cleaning and Routine Manhole Inspection Log
Date:
YYYY/
MM/
DD
Sewer Line Size
& Material
Location Manhole
#
Start/End
Footage Observed Sewer Line Conditions Manhole Observations:
Flow/Debris/Surcharge/Damage/Etc…
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City of Hollister Manhole Observation and Inspection Report
MH No. __________ Date: _________ Time: ________ Inspector: __________________ Elevation: ________ Depth To Invert: __________ Cleanliness: _____________________ Type of Construction: _____________ Street Reference: ____________________________
Defects Observed: (cover, frame, grout, riser rings, steps, shelf, pipes, channels, etc.)
1. __________________________________________________________________________
2. __________________________________________________________________________
3. __________________________________________________________________________
4. __________________________________________________________________________
5. __________________________________________________________________________
6. __________________________________________________________________________
7. __________________________________________________________________________
8. __________________________________________________________________________ (Use Reverse Side For Additional Defects To Be Noted)
From MH# Est. Type Depth of Velocity
Pipe Size Length to MH# Flow of Flow of Flow of Flow
A. ________ ________ ________ ________ ________ ________ ________ B. ________ ________ ________ ________ ________ ________ ________ C. ________ ________ ________ ________ ________ ________ ________ D. ________ ________ ________ ________ ________ ________ ________
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City of Hollister Manhole Observation and Inspection Report
MH Initial Inspection
Circle Description of Each Asset A. Location
1. Road
2. Gutter
3. Alley
4. Easement
5. Other ____________
B. Cover
1. Serviceable
2. Damaged
3. Displaced
4. Missing
5. Loose
6. Sealed
C. Ring/Frame
1. Serviceable
2. Loose
3. Displaced
4. Missing Grout
5. Needs Raising
6. Needs Lowering
D. Manhole Material
1. Cast in Place
2. Pre-Cast
E. Manhole Cover
1. 24-inch
2. 30-inch
F. Manhole Size
1. 4-Foot
2. 5-Foot
Structural Inspection
Circle Description of Each Asset A. Rungs
1. Serviceable
2. Unsafe
3. Missing
4. Corroded
B. Cone
1. Serviceable
2. Broken
3. Corroded
4. Misaligned
5. Leaking/Bad Joints
C. Riser
1. Serviceable
2. Broken
3. Corroded
4. Misaligned
5. Leaking/Bad Joints
D. Shelf
1. Serviceable
2. Broken
3. Dirty
4. Misaligned
5. Bad Base Joints
E. Channel
1. Serviceable
2. Obstructed
3. Corroded
4. Bad Pipe Joint
5. Silt/Dirt
6. Poor Condition
Hydraulic Inspection
Circle Description of Each Asset A. Inflow Indications
1. Stains on Rungs
2. Stains on Bench
B. Surcharge Indications
1. Debris on Shelf
2. Debris on Rungs
C. Clarity of Flow
1. Turbid/Cloudy
2. Clear
D. Flow Type
1. Steady
2. Pulsing
3. Turbulent
4. Surcharging
5. Sluggish
E. Flow Depth Compared
to Adjacent MHs
1. Same
2. Lower
3. Higher
F. Approximate Flow
Depth
1. __________ inches
2. Time_________ AM/PM
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City of Hollister Manhole Observation and Inspection Report
Observation Summary (Inspector):
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Recommendations (Inspector):
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________
Inspector’s Signature: __________________________________________________ Date: _________________________
Recommendations (Engineering Staff):
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________
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Name:
Date:
Revised: 5/27/14
FRIDAY ROUTE
LOCATION TIME FLOWING PLUGGED ACTION TAKEN
Line & South St
Monterey & Swope Alley
West & between 5th & 6th
Powell & Briggs (Alley)
College & Fremont Way
Mapleton & Fremont Way
Fremont Alley
College & Locust Ave.
Locust & Virginia
Locust Ave & Fremont Way (Com Center)
Community Center
Locust Ave & West 2nd St
Line St & Canal Alley
Central Ave & Ranchito Ct
Graf & Fourth St
Powell & Wentz Alley
Suiter & Powell
Powell & B St
Suiter Alley
West St & O’Neil St
West St & Haydon St
Monterey St (Health Foundation)
San Benito St & Hawkins
Hawkins & East St
Hawkins & Nolte Alley
Prune St & Nash Rd
Caputo Ct
Hermosa Way (off Westwood Dr)
Crescent Lane
Scenic Circle
Cerra Vista & Vallejo Dr
El Toro Dr
Busby Ct off Hillcrest
McKinnon Lumber Alley
Veterans Building
Paines & Briggs Alley
Burger Factory & Main St
San Juan Dr & Chappell
San Juan Dr & Maple
Sally St & Maple (DMV)
Astro & Mars (Airport)
Nora Ave (Los Cuates)
Thompson St (Behind Ranchers Feed)
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City of Hollister
Lift Station Log Lift Station: _______________________________________
Complete all columns daily. Log the date and initials for staff completing inspections. Record pump run times and respond to additional columns with Yes/No response.
Summarize additional observations/conditions and maintenance performed in appropriate column.
Date &
Initials
Run Time
Pump #1
Run Time
Pump #2
Run Time
Pump #3
Test
Pumps in
Hand and
Auto
Test
Controls
Seal
Failure
Light
On?
Test
Alarms
Test
Emergency
Power
Supply
Other Observed Conditions Maintenance Performed
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CITY OF HOLLISTER LIFT STATION INFORMATION
*Information in Appendix 04-2 is taken from the City of Hollister 2010 Sanitary Sewer Collection System Master Plan: Chapter 5 – Lift Station Evaluation and additional information on newer lift stations constructed after 2010 provided by City staff.
The City owns and operates six lift stations located throughout the collection system.
Their features are summarized in Table 5-1. The six lift stations are as follows:
LIFT STATION LOCATIONS
Airport Lift Station
The Airport Lift Station is located off of Highway 156 (San Felipe Road) on Hollister Municipal Airport property near Armory Drive. This lift station collects flow from the airport, commercial and industrial parcels near the airport, and a small number of homes east of San Felipe Road.
GLP Lift Station
The GLP List Station is located on Frontage Road between Park Center Drive to the north and McCloskey Road to the south. This lift station collects flow from residential customers between San Felipe Road and North Chappell Road, commercial and industrial customers along San Felipe Road, including the Best Western and Wiebe Motel. This station also receives flow directly from the Airport Lift Station force main.
2nd & East Lift Station
The 2nd & East Lift Station is located at the intersection of Second Street and East Street. This lift station collects flow from residential customers between Highway 156 and Monte Carlo Drive, Gabilan Hills Elementary School and Maze Middle School, commercial customers along Highway 156 and McCray Street, and the Hollister Inn and Cinderella Motel.
Sunnyside Lift Station
The Sunnyside Lift Station is located on Klamath Way, outside the City limits, the nearest cross street is Sacramento Way. This lift station collects flow from the 56 unit Riverview Estates I subdivision, the 24 unit Riverview Estates II subdivision, the 200 unit Sunnyside Estates subdivision, San Benito County public works facility, and the County owned labor camp near Hospital Road and Southside Road.
Allendale Lift Station
The Allendale Lift Station is located at the corner of Raven Street and Sparrow Street.
This lift station collects flow from the 279-unit Allendale subdivision.
Mirabella Lift Station
The Mirabella Lift Station is located at the corner of Prancer Road and Carriage Road.
This lift station collects flow from the 157-unit Mirabella II subdivision.
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LIFT STATION PHYSICAL DESCRIPTIONS
Information regarding the physical characteristics of the six lift stations was provided by City staff. The lift station features are summarized in Table 5-1.
Airport Lift Station
The Airport lift station is a duplex submersible pump configuration within a 6-foot by 10- foot rectangular wet well. The station was refurbished in 2001. At this time the station does not have dedicated back-up power. The wet well is equipped with a Bioxide® system to minimize formation of hydrogen sulfide gas and a 4-inch PVC vent pipe. The station pumps into a 10-inch PVC force main that is routed directly to the GLP lift station.
This lift station is located within a fenced in area at the municipal airport.
GLP Lift Station
GLP is Hollister’s largest lift station. The station is a triplex submersible pump configuration within a 10-foot diameter wet well. The station was refurbished in 2021.
The wet well is equipped with a Bioxide® system to minimize formation of hydrogen sulfide gas. The station pumps into a 12-inch PVC force main that flows to a manhole on 2nd Street adjacent to the 2nd & East lift station. This lift station is located on Frontage Road.
2nd & East Lift Station
The 2nd & East lift station is a triplex submersible pump configuration within a 10-foot diameter wet well. The station was refurbished in 1993. The lift station piping interior to the wet well was replaced in 2010 due to corrosion. The City has installed a Biocube® filtration system onsite to treat gas released from the lift station due to odor issues. At this time the lift station does not have dedicated back-up power. The station pumps into an 8-inch ductile iron force main, which transition to 10-inch and then discharges a short distance to a manhole in 2nd Street. This lift station is located within a fenced in area at the intersection of 2nd Street and East Street.
Sunnyside Lift Station
The Sunnyside lift station is a duplex submersible pump configuration within a 12- foot diameter wet well. The station was constructed in 2019. The wet well is equipped with a Biorem® system to minimize formation of hydrogen sulfide gas. This lift station is located at 674 Klamath Way.
Allendale Lift Station
The Sunnyside lift station is a duplex submersible pump configuration within a 10- foot diameter wet well. The station was constructed in 2019. The wet well is equipped with a Biorem® system to minimize formation of hydrogen sulfide gas. The station is located at the corner of Raven Street and Sparrow Street.
Mirabella Lift Station
The Sunnyside lift station is a duplex submersible pump configuration within a 6- foot diameter wet well. The station was constructed in 2020. The wet well is equipped with a Bioxide® system to minimize formation of hydrogen sulfide gas. The station is located at the corner of Prancer Road and Carriage Road.
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Table 5-1. Lift Station Summary
Lift Station
Airport GLP 2nd & East Sunnyside Allendale Mirabella Date Constructed NA NA NA 2019 2019 2020
Date Refurbished 2001 2021 1993 --- --- ---
Type submersible submersible submersible submersible submersible submersible Pump Manufacturer Wemco Flygt Flygt Flygt Flygt Flygt Number of Pumps 2 2 3 2 2 2
Horsepower (HP), each 25 20 10 N/A N/A N/A
Impeller Trim (in) OR Impeller Code 10.375 454 434 N/A N/A N/A Pump Model # E5K-ST-EEXZ4 3152-091-9144 3127-093-0850072 N/A N/A N/A Motor Model # EEXZ4 NA NA N/A N/A N/A
Motor Serial # 01DW03318-01,
-02, -03
NA
NA
N/A
NA
N/A
N/A
Voltage 460 460 460 N/A N/A N/A
Speed (rpm) 1750 1750 1750 N/A N/A N?A
Motor Type Constant Speed Constant Speed Constant Speed Constant Speed Constant Speed Constant Speed Pump Design Point gpm 800 N/A 600 N/A 220 N/A
TDH (ft) 70 N/A 14.5 N/A 143 N/A Total Hours of
Operation1
Pump 1 Unknown 952 8,100 2070 887 410
Pump 2 Unknown 13,217 5,977 1883 741 517
Pump 3 --- 11,773 5,329 --- --- --- Permanent Standby Generator no yes no Yes yes no
Portable Generator Power Receptacle yes yes yes Yes yes yes Bypass Capabilities no no yes yes N/A
Wet Pit Coating NA NA epoxy Epoxy N/A N/A
Wet Well Diameter or Length (ft) 10 10 10 8 6 6
Wet Well Width (ft) 6 --- --- --- 6 ---
Wet Well Invert Elevation (ft) 191.38 229.40 258 N/A 250.37 N/A Wet Well Total Depth (ft) 28.10 20 25 20 17 17
Wet Well-Set Points
(feet) 2
Low Alarm 0.4 0.2 2.0 1.0 1.42 1.0
Off 3.0 2.6 2.7 1.8 1.92 2.51
Lead On 5.9 5.7 5.0 4.0 4.53 4.0
Lag On 6.3 6.7 5.2 N/A 5.03 N/A
Last On --- 7.2 5.6 N/A --- N/A High Alarm 9.0 8.0 8.0 5.0 6.36 5.0
Overflow --- --- 15.0 N/A --- ---
Wet Well Operating Volume (gal)3 1,302 1,821 1,351 N/A N/A N/A Wet Well Maximum Volume (gal)4 3,860 4,406 3,525 N/A N/A N/A Force Main Diameter (inches) 10 12 8 & 10 12 10 N/A
Force Main Material PVC PVC DI PVC PVC PVC
Force Main Length (feet) 6,992 7,128 37 N/A 1,912 887
Force Main Start Elevation (feet)5 193.03 231.00 260.00 N/A 257.38 267.76 Force Main End Elevation (feet) 244.67 280.12 273.72 N/A 340.60 274.70 Force Main Total Static Head (feet) 51.6 49.1 13.7 N/A N/A N/A
NA - Not Available
1. Total pumping hours as of July 6, 2022. Information provided by City Staff.
2. Information provided by City staff.
3. Wet well operating volume calculated based on operating range from Pump Off to Lead On
4. Wet well maximum volume calculated based on maximum desired operating range (Low Alarm to High Alarm)
5. Elevation assumed for 2nd & East Lift Stations, based on low wet well alarm.
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City of Hollister
Customer Contact Report
Route To: Associate Engineer (Utilities) Utilities Supervisor Senior Maintenance Worker Maintenance Engineering
Date: _________________ Time: _____________
Name of Contact: __________________________________
Address: ______________________________ Mailing Address: _______________________ Phone Number: _________________________ Account Number:_______________________ ___ Sewer Inspection ___ Sewer Spill (See back of Contact Report) ___ Sewer Connection ___ Report of Sale/Transfer ___ Emergency H2O Turn Off ___ Backflow Required? ___ Change of Address ___ End H2O Meter Read ___ Odor Complaint ___ H2O Service: On/Off ___ High Water Use Reason for Call:
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Office Comments:
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Supervisors Comments:
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________
Staff Generating Report:______________________________________________ Problem Corrected? _________ Inspected By:__________________________ Date:______ Follow Up Activities: ____________________________________________________________ ____________________________________________________________________________ Correspondence sent out? ________ Dated:___________ F.1.a
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Customer Contact Report: Sewer Spill Contact Information
SPILL START TIME NOTES
Caller Interview: Is sewage spilling? Yes N If Yes, From: Manhole PLCO Two-Way C/O Inside Building Wet Well
Time Caller noticed spill: _______:_______ AM PM N/A Comments:
__________________________________________________________________________________________________ __________________________________________________________________________________________________ If spill is Yes: Last time Caller observed NO Spill occurring: ______:______ AM PM Date: ____/____/____ Comments:
__________________________________________________________________________________________________ __________________________________________________________________________________________________ Ask Caller to describe spill:
__________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ Suggested Questions: Is it currently spilling? How would you compare it to a garden hose running full? How big would you say the wet stain is – compared to your driveway? What else can you tell me?
Arrival Time: ______:______ AM PM
SSO Discovery ______:______ AM PM
On Site Interview 1: Name/Address:
__________________________________________________________________________________________________ Observation Description:
__________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ ____________________________________________________________________ Time Observed Spill: ______:______
AM PM N/A
On Site Interview 2: Name/Address:
__________________________________________________________________________________________________ Observation Description:
__________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ ___________________________________________________________________ Time Observed Spill: ______:______
AM PM N/A
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Table 7-2. City of Hollister Near Term Capital Improvement Program Project # Title Description Quantity Length (Ft)
Old Diameter
(in)
New Diameter
(in)Street Location
Upstream Manhole
Number
Downstream Manhole
Number
Uprade to Meet
Future Needs*
Traffic
Control
Subtotal
($)
Total Project Cost
($)**
1 Bridge Road
Interconnect New Pipe -- 30 -- 21 Bridge Road Northeast of Azul Court WG549 549 Yes Light $315 LF $9,450 $13,230 800 6 10 Powell Street From Wiebe Way to 7th Street 462 427 Yes Light $245 LF $196,000 $274,400 400 6 8 Powell Street From Vali Way to Wiebe Way 459 462 Yes Light $225 LF $90,000 $126,000 Total Pipe Length 1,200 Total $400,400
800 6 10 West Street From SMH 471 to 7th Street 471 428 Yes Light $245 LF $196,000 $274,400 1,600 6 8 West Street From B Street to SMH 471 475 471 Yes Light $225 LF $360,000 $504,000 Total Pipe Length 2,400 Total $778,400
1,000 12 15 Nash Road From San Benito Street to Prune Street 268 271 Yes Heavy $350 LF $350,000 $490,000 2,700 12 15 Tres Pinos Road From Prune Street to Airline Highway 290 268 Yes Heavy $350 LF $945,000 $1,323,000 1,700 12 15 Sunnyslope Road From Airline Highway to SMH 259 259 290 Yes Heavy $350 LF $595,000 $833,000 400 8 12 Sunnyslope Road From SMH 259 to Memorial Drive 245 259 Yes Heavy $330 LF $132,000 $184,800 Total Pipe Length 5,800 Total $2,830,800
600 8 12 Memorial Drive From Sunnyslope Road to Cedar Street 207 245 Yes Heavy $330 LF $198,000 $277,200 700 6 12 Cedar Street From Memorial Drive to Iris Street 204 207 Yes Heavy $330 LF $231,000 $323,400 500 6 12 Iris Street From Cedar Street to Valley View Road 202 204 Yes Heavy $330 LF $165,000 $231,000 800 6 12 Valley View Drive From Iris Street to Sunset Drive 188 202 Yes Heavy $330 LF $264,000 $369,600 600 6 12 Sunset Drive From Valley View Drive to SMH 190 190 188 Yes Heavy $330 LF $198,000 $277,200 1,900 6 10 Sunset Drive From Valley View Drive to Ciera Vista Drive 197 190 Yes Heavy $320 LF $608,000 $851,200 1,300 6 10 Ciera Vista Drive From Sunset Drive to Tiburon Drive 199 197 Yes Heavy $320 LF $416,000 $582,400 Total Pipe Length 6,400 Total $2,912,000
6 GLP LS Upgrades Facility Upgrades 1 -- -- -- Frontage Road Frontage Road 1,500 feet north of McCloskey
Road -- -- No Light $349,800 LS $349,800 $489,720
7 Line Street Near Term
Sewer Pipe Upgrade Pipe Upgrade -- 3,000 15 18 Line Street From Nash Road to Mica Court 274 414 Yes Heavy $405 LF $1,215,000 $1,701,000 8 2nd and East LS
Upgrades Facility Upgrades 1 -- -- -- East Street At the intersection of 2nd Street and East Street -- -- No -- $9,000 LS $9,000 $12,600 9 Aiport LS Upgrades Facility Upgrades 1 -- -- -- San Felipe Road At Hollister municpal airport -- -- No -- $211,200 LS $211,200 $295,680 $9,433,830
--
TOTAL NEAR TERM PROJECT COSTS
Pipe Upgrade
2 ** Total includes construction cost plus preliminary engineering, design engineering, administration construction management and inspection costs. Construction costs were developed based on engineering judgment, confirmed bid prices for similar work in the Central Coast area, consultation with vendors and contractors, established budgetary unit prices for the work, and other reliable sources. * If noted "Yes", then the proposed project has existing deficiencies. In addition, upgrades are necessary for future development. The proposed pipe diameter noted in this Table is to meet the capacity needs of future development. 3 West Street Sewer
Pipe Upgrade Pipe Upgrade
--Nash Road Sewer Pipe
Upgrade
Sunset Drive Sewer
Pipe Upgrade
Construction Cost
($)
--
--
Pipe Upgrade
5 Powell Street Sewer
Pipe Upgrade Pipe Upgrade
4 --
7-5
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Table 7-3. City of Hollister Long Term Capital Improvement Program Project # Title Description Quantity
Length
(Ft)
Old
Diameter
(in)
New
Diameter
(in)
Street Location
Upstream Manhole
Number
Downstream
Manhole Number Traffic Control Subtotal
($)
Total Project Cost
($)**
1 Hillcrest Road Sewer
Pipe Upgrade Pipe Upgrade -- 1,400 8 10 Hillcrest Road From El Cerro Drive to Memorial Drive 335 330 Heavy $320 LF $448,000 $627,200 2 Fallon Road Sewer Pipe
Upgrade Pipe Upgrade -- 2,200 10 12 Fallon Road From Shelton Drive to Technology Parkway 485 480 Heavy $330 LF $726,000 $1,016,400 Pipe Upgrade -- 1,600 10 12 Frontage Road From McCloskey Road To GLP Lift Station WG373 GLP LS Light $255 LF $408,000 $571,200 Pipe Upgrade -- 500 10 12 McCloskey Road From McCloskey Road to Frontage Road WG372 WG373 Light $255 LF $127,500 $178,500 Pipe Upgrade -- 1,700 10 12 Kirk Patrick From Chappel Road to McCloskey Road 525 WG372 Light $255 LF $433,500 $606,900 Pipe Upgrade -- 500 10 12 San Felipe Road From SMH 524 to Chappell Road 524 525 Light $255 LF $127,500 $178,500 Total Pipe Length 4,300 Total $1,535,100
Pipe Upgrade -- 1,600 15 18 Line Street From Peridot Court to 5th Street 414 406 Heavy $405 LF $648,000 $907,200 Pipe Upgrade -- 1,800 15 18 Nash Road From West Street to Line SMH 274 281 274 Heavy $405 LF $729,000 $1,020,600 Total Pipe Length 3,400 Total $1,927,800
5*Aerostar Way Sewer Pipe
Upgrade Pipe Upgrade -- 1,900 12 15 Aerostar Way From Airway Drive to SMH 503 494 503 Light $275 LF $522,500 $731,500 6*Miller Road Sewer Pipe
Upgrade Pipe Upgrade -- 300 8 12 Miller Road From Shelton Drive to Technology Parkway 485 480 Light $255 LF $76,500 $107,100 7*San Juan Road Sewer
Pipe Upgrade Pipe Upgrade -- 30 27 36 San Juan Road At the intersection of Westside Boulevard 543 542 Heavy $500 LF $15,000 $21,000 8*Technology Parkway
Sewer Pipe Upgrade Pipe Upgrade -- 700 10 12
Technology
Parkway From SMH 488 to SMH 510 488 510 Light $255 LF $178,500 $249,900 9* Aiport LS VFD Upgrade Facility Upgrades 1 -- -- -- San Felipe Road At Hollister municpal airport -- -- Minimal $277,500 LS $277,500 $388,500 10* GLP LS VFD Upgrade Facility Upgrades 1 -- -- -- Frontage Road Frontage Road 1,500 feet north of McCloskey
Road -- -- Light $375,000 LS $375,000 $525,000
11*2nd and East LS
Upgrades Facility Upgrades 1 -- -- -- East Street At the intersection of 2nd Street and East Street -- -- Light $8,125 LS $8,125 $11,375 12*Cushman Street Sewer
Pipe Upgrade Pipe Upgrade -- 600 15 18 Cushman Street From Velado Street to Andrews Drive 177 179 Light $295 LF $177,000 $247,800 $7,388,675
Construction Cost
($)
*Long Term CIPs are not triggered by the 2017 Sewer Model due to decreased sewer flow; however, they are still recommended should sewer flows rebound to the 2010 Sewer Model. ** Total includes construction cost plus preliminary engineering, design engineering, administration construction management and inspection costs. Construction costs were developed based on engineering judgment, confirmed bid prices for similar work in the Central Coast area, consultation with vendors and contractors, established budgetary unit prices for the work, and other reliable sources.
TOTAL LONG TERM PROJECT COSTS
Kirk Patrick to GLP LS3
Line Street Long Term
Sewer Pipe Upgrade4
7-6
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CITY OF HOLLISTER – CRITICAL PARTS AND EQUIPMENT LIST
Parts/Equipment Manufacturer Location Quantity
Lift Stations
Portable Generators Whisper Watt
OCA-45SSIU3
Maintenance Yard
1321 South Street 3
Pumps
Wemco: 25 HP, Model # E5K-ST-EEXZ4,
Motor Serial # 01DW03318-01,-02, -03
Motor Model # EEXZ4
Maintenance Yard
1321 South Street 1
FLYGT: 20 HP, Model # 3152-091-9144
Motor Serial # & Model: N/A
Maintenance Yard
1321 South Street 1
FLYGT 10 HP, Model # 3127-093-0850072
Motor Serial # & Model: N/A
Maintenance Yard
1321 South Street 1
FLYGT 7.5 HP, Model # 3127-090-439MT
Motor Serial # & Model: N/A
Maintenance Yard
1321 South Street 1
Gravity System
Pipe
4” & 6” SDR 35 Sewer Pipe – 20 ft lengths Maintenance Yard 1321 South Street 2
4” ABS Sewer Pipe 20 ft lengths Maintenance Yard
1321 South Street 1
Manhole Covers Maintenance Yard
1321 South Street 6
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CITY OF HOLLISTER – CRITICAL PARTS AND EQUIPMENT LIST
Parts/Equipment Manufacturer Location Quantity
Galvanized Grates Maintenance Yard
1321 South Street 4
Iron Grates Maintenance Yard
1321 South Street 5
Concrete Risers Maintenance Yard
1321 South Street 2
Manhole Frames/Risers Maintenance Yard
1321 South Street 2
Maintenance Equipment
Vac-Con 2019 Vac Con Model #V311LHAEG-P Maintenance Yard 1321 South Street 1
2001 Vac Con 4700 T444E Blue
1087401 LIC
Maintenance Yard
1321 South Street 1
1999 Vac Con Navistar 2554
1019972 LIC
Maintenance Yard
1321 South Street 1
Rodder HSRS516TR 1992
Sreco Flexible Rodder
Maintenance Yard
1321 South Street 1
CCTV Equipment 2021 Aris WinCan Case Unit w/ Clever Scan Video Display and Keyboard
Maintenance Yard
1321 South Street 1
2021 Aris Pathfinder 1611607 LIC Maintenance Yard
1321 South Street 1
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CITY OF HOLLISTER – CRITICAL PARTS AND EQUIPMENT LIST
Parts/Equipment Manufacturer Location Quantity
Misc Equipment
Sandbags N/A Maintenance Yard
1321 South Street variable
Cones N/A Maintenance Yard
1321 South Street variable
Traffic Signs N/A Maintenance Yard
1321 South Street variable
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Sewer System Management Plan – Revision 02
Element 4 – Operations and Maintenance Plan
City of Hollister
September 2022
APPENDIX 6A
6A Emergency Contractors and Vendors List
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City of Hollister
Emergency Contractors and Rental Equipment
The following vendors and contractors are utilized for critical parts, equipment and services not normally maintained by the City:
Lift Station Parts and Service
1. Shape Inc.
Services - Lift Station Pumps and Controls
119 Val Dervin Street Suite 2
Stockton CA 95206
(209) 234-5909
2. Enterprise Electric
Services - Industrial Electrical
542 San Benito Street,
Hollister, CA 95023
(831) 637-6695
3. JM Electric
Services - Industrial Electrical
400 Griffin Street,
Salinas, CA 93901
(831) 422-7819
4. Monterey Peninsula Engineering
Services – Mechanical & Underground
192 Healy Avenue,
Marina, CA 93933
(831) 384-4081
Sewer Pipelines Parts and Equipment
1. Ferguson (Familian Plumbing Supply)
Services - Pipe, Valve, Fittings and miscellaneous plumbing supplier 100 Briggs Road,
Hollister, CA 95023
(831) 636-1422
2. Brigantino Irrigation
Services - Pipe and miscellaneous supplies
910 Prospect Avenue,
Hollister, CA 95023
(831) 636-1188
3. Rain for Rent
Services – Sewer Bypass Pump Rental
469 El Camino Real
Salinas, CA 93908
(831) 422-7813
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City of Hollister
Emergency Contractors and Rental Equipment
Emergency Equipment and Service
1. Greenline
Services - Commercial Hydro Jetting, Tanker Trucks, Maintenance 1128-A Madison Lane, Salinas CA
Business Hours: (831) 240-0685,
After Hours: (831) 240-0685
2. Al’s Septic Tank Service
Services - Tanker Trucks
13036 Arthur Street, Salinas CA
Business Hours: (831) 637-3700,
After Hours: (831) 637-3700
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Sewer System Management Plan – Revision 02
Element 4 – Operations and Maintenance Plan
City of Hollister
September 2022
APPENDIX 7A – 7B
7A FOG Outreach and Education Materials
7B FOG Haulers
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Management Services Department, Utilities1321 South St, Hollister, CA 95023Ph: (831) 636-4377
HOLLISTER
Est. 1872
CITY OF HOLLISTER FATS, OILS, AND GREASE PROGRAM
About the Fats, Oils, and Grease Program
WHAT IS FOG?
FOG is a combination of fats, oils, and grease. FOG includes cooking oil, animal fat and lard, grease, butter, tallow, shortening, and margarine which are all used in food processing and in the preparation of food.
Kitchen wastes, along with water that has been used to wash kitchen equipment and floors, contain FOG.
Protecting public health and safety is a prime responsibility of the City of Hollister. Sewer blockages and subsequent sewage spills pose a threat to public health and safety which can be prevented with proper grease management. When FOG or food and wastewater containing FOG are poured down the drain, it cools and solidifies on the walls of the sewer pipes, restricting or clogging the wastewater flow. This can result in a wastewater backup into homes and businesses or discharge to the environment. The most effective way to minimize FOG accumulation in sewers is to prevent the introduction of FOG into the sanitary sewer system in the first place. To realize this goal, the City of Hollister has developed the Grease Management Program to regulate food service facilities.
Grease Capture Device Maintenance and Kitchen Best Management Practices
CLEANING FREQUENCY
• Grease interceptors shall be cleaned at least once every 90 days. More frequent cleaning may be necessary to keep your interceptor operating properly.
TWENTY-FIVE PERCENT RULE
• Your interceptor must be on a set schedule to ensure FOG and solids levels are consistently less than twenty-five percent (25%) of the unit’s liquid operating depth or within 90 days of the last pumping, whichever comes first.
STANDARDS FOR EVALUATING GREASE CAPTURE DEVICES
• Manhole and sample box lids should be easily removable for cleaning and inspections. • The baffle wall and all three tees/standpipes must be in place and unbroken, above and below the water and grease levels.
• If any standpipes are under water or grease, they must be raised above the grease level. High water or grease level could result from a blockage in the downstream pipes. • Downstream blockages could indicate inadequate interceptor cleaning frequency.
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Management Services Department, Utilities1321 South St, Hollister, CA 95023Ph: (831) 636-4377
HOLLISTER
Est. 1872
CITY OF HOLLISTER FATS, OILS, AND GREASE PROGRAM
Grease Capture Device Maintenance and Kitchen Best Management Practices (cont.)
GREASE AND OIL RECEPTACLE
• Store grease in leak-proof containers with tight-fitting lids. DO NOT pour down sinks or drains. DO NOT pour into storm drain or on the ground. This will clog the drains and pollute streams. • Use only containers in good condition.
• Secure containers to prevent accidental spills, vandalism, or unauthorized use. • Conduct regular inspections of the storage area and regularly maintain the container and storage area.
• Ensure devices are stored on secondary containment, and are covered. • Store containers away from storm drains
.
• Locate oil and grease containers under a covered area and far away from storm drains. • Utilize secondary containment methods on outdoor grease bins to capture spills.
Example: Typical Grease Interceptor
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• Begin cleanup immediately.
• Do not use detergents or degreasers.
• Block or seal off nearby storm drains.
• Contact a clean-up contractor and the Hollister Public Works Department (831-636-4377) for assistance, or the Hollister Fire Department (911) if the spill is unmanageable and entering the storm water sewer system.
• Never wash leaks, spills, or used clean-up materials onto nearby streets or into drains. • Dispose of all used clean-up materials properly.
Management Services Department, Utilities1321 South St, Hollister, CA 95023Ph: (831) 636-4377
HOLLISTER
Est. 1872
CITY OF HOLLISTER FATS, OILS, AND GREASE PROGRAM
Grease Capture Device Maintenance and Kitchen Best Management Practices (cont.)
KITCHEN BEST MANAGEMENT PRACTICES
• Ensure drain screens are installed on all drainage pipes in food preparation areas.
• All garbage and food waste shall be disposed of properly in trash bins or containers, and not in sinks.
• Kitchen exhaust filters shall be cleaned as frequently as necessary to be maintained in good operating condition. The wastewater generated from cleaning kitchen exhaust filters, floor mats and kitchen equipment shall be disposed of properly.
• DO NOT use chemicals, or enzymes to inject into your grease capture device for alleviating blockages. This maybe provide temporary relief to your facility, but only sends blockages further into the sewer system.
Example: enzyme injection
In the Event of a Spill
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Management Services Department, Utilities1321 South St, Hollister, CA 95023Ph: (831) 636-4377
HOLLISTER
Est. 1872
CITY OF HOLLISTER FATS, OILS, AND GREASE PROGRAM
Routine Grease Capture Device Tips
• The pumping service should wash and scrape all sides, standpipes, and surfaces inside the interceptor and completely pump out all contents.
• The pumping service shall not decant (return) wastewater back into the interceptor; the grease concentration in interceptor wastewater is very high.
• Make sure your pumping service cleans the sample box and effluent standpipe of the interceptor.
You may need to pump more often if you see fresh grease being discharged into your sample box. • Require the pumping service to show the disposal destination for your waste on the pumping invoice. Your business may be liable for any illegal dumping or discharge of waste from your facility.
• Do visual inspections after pumping services are performed or when plumbers snake or hydro-jet plumbing or laterals to make sure the interceptor standpipes are not damaged. • Keep grease interceptor pumping records on site for a minimum of three years.
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Management Services Department, Utilities1321 South St, Hollister, CA 95023Ph: (831) 636-4377
HOLLISTER
Est. 1872
HOLLISTER
Est. 1872
GREASE INTERCEPTOR & GREASE TRAP OPERATIONS AND MAINTENANCE LOG Facility Address (Street, Unit):
Business Name:
GREASE INTERCEPTOR OR TRAP PUMPING RECORD
Grease Interceptor or Trap Location:
OWNER/MANAGER: Initials on this form acknowledge that the Food Service Establishment (FSE) has disposed of its fats, oils and grease (FOG) in a lawful manner, accounts accurately for the volume of FOG disposed of and that the interceptor or trap has been properly maintained.
If the total amount of FOG and solids combined is equal to or greater than 25 percent of the interceptor’s liquid capacity, the FSE shall perform a full cleaning of the grease interceptor or trap. Cleaning shall be performed by a licensed pumping company with an approved permit from the City of Hollister. Grease interceptor cleaning procedures shall be performed as specified in the “Grease Interceptor Cleaning Procedures Checklist” (reverse side).
Since the FSE is the generator of the FOG waste and is liable for the condition of their pretreatment devices, the FSE owner or manager should witness all pumping and maintenance activities to verify that the grease interceptor is being properly cleaned and maintained.
Date Pumping Company Volume
Pumped
(Gal)
Percent of FOG to
Liquid operating
depth
Attached
Checklist
Procedures
Preformed
Owner/
Manager
Initials
Yes No
GREASE INTERCEPTOR OR TRAP MAINTENANCE RECORD
Date Pumping Company Owner/Manager
Initials
Note: Completion of this form does not in any way guarantee that the facilities, equipment, procedures, or plan will meet City of Hollister standards, nor shall it relieve the owner of the business from the responsibility of modifying such facilities, equipment, procedures, or plan to accomplish the intended purpose and meet the applicable standards.
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GREASE INTERCEPTOR OR TRAP
CLEANING PROCEDURES CHECKLIST
Remove access covers.
Skim entire grease layer from the top of each compartment.
Place vacuum hose all the way into each compartment and remove remaining solids from the bottom.
Vacuum water out of each compartment.
Clean the sides of each compartment.
Remove all solids from the bottom of each compartment.
Vacuum any remaining water out of each compartment.
Make sure each compartment is completely clean and the entire contents removed.
Check that the sanitary tees on the inlet and outlet sides of the interceptor or trap compartments are not clogged, loose, or damaged.
Make sure that the baffle(s) are secure and in place and cleaned.
Inspect interceptor or trap for any cracks or defects, check for visual signs of H2S or corrosion.
If interceptor or trap is equipped with a sample box, open it and clean inside.
Check that access covers are securely and properly seated after completion of cleaning.
Clean grease spills on the ground that might occur during the cleaning.
If a large spill occurs, protect the storm drain. Clean spill immediately using dry method if possible (absorbent pads). Notify the food service facility manager.
Keep records on site for three years, including grease interceptor or trap cleaning, maintenance logs, and grease hauler manifests and invoices.
DECANTING IS NOT PERMITTED. Decanting means the practice of returning wastewater from a grease hauler truck back into the grease interceptor after it is pumped out.
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Management Services Department, Utilities1321 South St, Hollister, CA 95023Ph: (831) 636-4377
HOLLISTER
Est. 1872
DFU WORKSHEET FOR GRAVITY GREASE INTERCEPTOR (GGI) SIZING Type Usage Comments Grease Removal Equipment
Required?
QTY Total
DFU’s
1 1-COMP SINK ANY EXCEPT NOTED BELOW 3 DFU DETERMINED AT PLAN CHECK 2 1-COMP SINK BAR/DRINKS 2 DFU OPTIONAL
3 1-COMP SINK DUMP (COFFEE)2 DFU YES
4 1-COMP SINK HAND 1 DFU DETERMINED AT PLAN CHECK
5 2-COMP SINK ANY EXCEPT NOTED BELOW 3 DFU DETERMINED AT PLAN CHECK 6 2-COMP SINK BAR/DRINKS 2 DFU OPTIONAL
7 3-COMP SINK ANY EXCEPT NOTED BELOW 3 DFU YES
8 3-COMP SINK BAR/DRINKS 2 DFU OPTIONAL
9 4-COMP SINK ANY EXCEPT NOTED BELOW 3 DFU YES
10 4-COMP SINK BAR/DRINKS 2 DFU OPTIONAL
11 GARBAGE DISPOSAL ADD 3 DFU TO SINK DFU YES (CITY DOES NOT ALLOW GARBAGE
DISPOSALS)
12 BRAISING PAN 1 DFU IF DISCHARGES TO
FLOOR SINK OR TROUGH
YES
13 COLD TABLE PLUMBED TO FLOOR SINK 1 DFU DETERMINED AT PLAN CHECK 14 COMBI OVEN 1 DFU DETERMINED AT PLAN CHECK
15 CAN WASH 3 DFU YES
16 DIPPER WELL 1 DFU DETERMINED AT PLAN CHECK
17 PRE-RINSE 3 DFU YES
18 DISHWASHER UNDER COUNTER DO NOT CONNECT TO GGI PER 2016 CALIFORNIA PLUMBING CODE19DISHWASHERCOMMERCIAL
20 DISHWASHER LARGE COMMERCIAL
21 ESPRESSO MACHINE PLUMBED TO FLOOR SINK 1 DFU YES
22 FLOOR DRAIN COOKLINE 0 DFU YES
23 FLOOR DRAIN SCULLERY 0 DFU YES
24 FLOOR DRAIN UTILITY 0 DFU YES
25 FLOOR DRAIN 0 DFU IF EMERGENCY DRAIN DETERMINED AT PLAN CHECK 26 FLOOR SINK CONDENSATE 0 DFU DETERMINED AT PLAN CHECK 27 FLOOR TROUGH CONDENSATE 0 DFU DETERMINED AT PLAN CHECK 28 FLOOR TROUGH 2 DFU IF FOR WASHDOWN DETERMINED AT PLAN CHECK 29 GLASS DRAIN RACK 0 DFU OPTIONAL
30 MOP SINK 3 DFU DETERMINED AT PLAN CHECK
31 QUICK DRAIN DISHWASHER 2 DFU YES
32 QUICK DRAIN POT SINK 2 DFU YES
33 QUICK DRAIN PRE-RINSE 3 DFU YES
34 ROTISSERIE PLUMBED TO FLOOR SINK 1 DFU YES
35 STEAM TABLE PLUMBED TO FLOOR SINK 1 DFU YES
36 SOUP KETTLE PLUMBED TO FLOOR SINK OR FLOOR
TROUGH
1 DFU IF WASTEWATER IS ONLY FROM CLEANING YES
37 SOUP KETTLE PLUMBED TO FLOOR SINK OR FLOOR
TROUGH
3 DFU IF FULL KETTLE IS DISCHARGED (LIKE
BAGELS)
38 STEAMER PLUMBED TO FLOOR SINK 1 DFU DETERMINED AT PLAN CHECK 39 WASHER 2 DFU CLOTHES WASHER OF GLASS SANITIZER DETERMINED AT PLAN CHECK 40 WATER WASH HOOD 2 DFU DETERMINED AT PLAN CHECK
41 WOK RANGE 4 DFU YES
Maximum Allowable DFU’s Interceptor Volume
8 500 Gallons
21 750 Gallons
35 1000 Gallons
90 1250 Gallons
137 1500 Gallons
216 2000 Gallons
307 2500 Gallons
342 3000 Gallons
428 4000 Gallons
576 5000 Gallons
720 7500 Gallons
2112 10000 Gallons
2640 15000 Gallons
2016 CALIFORNIA PLUMBING CODE
TABLE 10-3 GRAVITY GREASE INTERCEPTOR SIZING
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STOP AND THINK
DON’T PUT IT IN THAT SINK
DOs DON’Ts
DO wipe and scrape plates,
pans, and utensils before
washing (and put the waste
into the bin).
KITCHEN BEST MANAGEMENT PRACTICES FOR FATS, OILS, AND GREASE DO collect waste oil in a
suitable container.
DO arrange for oil to be
collected by a licensed
waste contractor.
DO clean mats inside over
a utility sink.
DO maintain grease
control devices regularly.
DO NOT put cooking fat,
oil, or grease down the
sink.
DO NOT pour waste fat,
oil, or grease down the
drain.
DO NOT put food
scrapings into the sink
(place into waste bin).
DO NOT sweep waste into
floor drains.
DO NOT use special
enzymes in plumbing to
break down fat, oil, or
grease. This is prohibited
(it will cause issues further
down system).
These simple guidelines will significantly help maintain free flowing pipes both within the drains and in our sewer system.
Brought to you by the City of Hollister Public Works Department For more information,, questions, or reporting please call (831) 636-4377 or email [email protected]
HOLLISTER
Est . 1872
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DETENTE Y PIENSA
NO LO PONGAS EN EL FREGADERO
HACER NO HACER
HACER, limpie y raspe los
platos, los sartenes y los
utensilios antes de lavarlos
(y deposite los desechos en
el contenedor).
LAS MEJORES PRÁCTICAS DE MANEJO DE COCINA PARA GRASAS, ACEITES Y GRASA HACER, recoga el aceite
usado en un recipiente
adecuado.
HACER, hacer arreglos
para que el aceite sea
recogido por un contratista
autorizado de residuos
HACER, limpie las
alfombras dentro de un
fregadero.
HACER, de
mantenimiento a los
dispositivos de control de
grasa regularmente.
NO HACER, poner la
grasa para cocinar, el aceite
o la grasa en el fregadero.
NO HACER, vierta la
grasa residual, aceite o
grasa en el desagüe.
NO HACER, coloque los
restos de comida en el
fregadero (colóquelos en el
contenedor de basura).
NO HACER, barrer los
desechos en los desagües
del piso.
NO HACER, use enzimas
especiales en la plomería
para descomponer la grasa,
el aceite o la grasa. Esto
está prohibido (causará
problemas más abajo del
sistema).
Estas simples pautas ayudarán significativamente a mantener las tuberías que fluyen libremente tanto dentro de los desagües como en nuestro sistema de alcantarillado.
Presentado por el Departamento de Obras Públicas de la Ciudad de Hollister
Para más información, preguntas o informes, por favor llame (831) 636-4377 o envíe un correo electrónico a
[email protected]
HOLLISTER
Est . 1872
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GGrreeaassee HHaauulliinngg && RReennddeerriinngg CCoommppaanniieess This list is provided to Food Service Establishments (FSEs) only as a convenience, and does not imply an endorsement of the services provided by any of the listed companies. The City of Hollister (City) makes no claims or representations, explicit or implied, regarding the performance of the following service providers. The City encourages FSEs to exercise due diligence when hiring a pumping and/or waste hauling contractor. The list is based upon information available at the time and may not include every company offering such services.
IN NO EVENT SHALL THE CITY BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES OF ANY KIND
WHATSOEVER WITH RESPECT TO THE SERVICES PROVIDED BY THE LISTED COMPANIES.
Liquid Waste Haulers
All Valley Environmental, Inc. (559) 498-8378
Ameriguard Maintenance Services (800) 347-7876 ext 14
Bay Pumping (831) 320-5229
Greenline/Tom’s Septic Tank Service (831) 422-2298
One More Time (800) 624-5504
Peninsula Septic Tank Service (831) 659-2465
One More Time (800) 624-5504
Salinas Tallow (800) 621-9000
Trap Recyclers Inc. (800) 994-7867
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Sewer System Management Plan – Revision 02
Element 4 – Operations and Maintenance Plan
City of Hollister
September 2022
APPENDIX 10A – 10B
10A SSMP Audit Data and Records Request
10B SSMP Audit
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SSMP DATA & RECORDS REQUEST
A. SSMP ADMINISTRATIVE YES LOCATED
WHERE?NO N/A COMMENTS
A1 a.Has your agency enrolled in the State-wide GWDR and designated the responsible or authorized representative (LRO)?
b.Provide a copy of the SSMP Certification in CIWQS.
c.Provide a copy of the CIWQS print-out for all LROs and Data Submitters.
d.Provide a copy of your Operational Report from CIWQS.
A2 a.Has your agency adopted a SSMP?
b.Provide a copy of the SSMP.
c.
Provide a copy of the Meeting Minutes for the agency
governing body's meeting during which the SSMP was
adopted.
A3 a.Does your agency have a copy of the GWDRs available to agency staff? Where is it kept?
B. GOALS YES LOCATED
WHERE?NO N/A COMMENTS
B1 a.Has your agency developed SSMP and SSO reduction goals? b.
Provide documentation that your agency has made progress toward meeting these goals.
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C. ORGANIZATION YES LOCATED
WHERE?NO N/A COMMENTS
C1 a.Does your SSMP clearly identify the names and job titles the LROs?
C2 a.
Does your SSMP have an organizational chart or table showing individual roles and responsibilities for implementation of the SSMP?
b.Are names, titles, and telephone numbers provided in this chart or table?
C3 a.Is the chain of communication for reporting SSOs included in the SSMP?
b.Are names, titles, and telephone numbers provided in this chain of communication?
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SSMP DATA & RECORDS REQUEST
D. LEGAL AUTHORITY YES LOCATED
WHERE?NO N/A COMMENTS
D1 a.
Provide the sanitary sewer system use ordinances, service agreements, or other legally binding procedures or documents, which demonstrates the agency's legal authority:
b.Prohibit illicit discharges
c.Require that sewers and connections be properly designed and constructed
d.
Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency
e.Limit the discharge of fats, oils, and grease and other debris that may cause blockages
f.Enforce any violation of its sewer ordinances
E. OPERATIONS AND MAINTENANCE (O&M)YES LOCATED
WHERE?NO N/A COMMENTS
E1 a.Provide the following documents:
b.An updated map of the agency's sanitary sewer system and storm drain system.
c.A schedule for maintenance and cleaning of the sanitary sewer system.
d.Documentation for maintenance and cleaning of the sanitary sewer system.
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SSMP DATA & RECORDS REQUEST
e.Documentation for scheduled and conducted activities, such as work orders and/or reports and invoices from contractors. f.The O&M contract if the agency's collection system is operated and maintained by a contract operations firm.
g.The agency's Rehabilitation and Replacement Plan
h.» Summary of the agency's CCTV program and schedule.
Include samples of inspections and summary of findings. i.» List of current and planned projects
j.» Time schedule for planned projects
k.» Schedule for developing the funds needed for
rehabilitation and replacement projects
l.Standard Operating Procedures for Sewer System Operations and Maintenance activities.
m.
Training records for staff operations and maintenance
activities and contractor operations and maintenance
activities.
n.
» All applicable licenses and certifications required for agency or contract staff. Provide documents stating this requirement.
o.Assessment of O&M Staff "Core Competencies" (Skills,
Knowledge and Abilities)
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SSMP DATA & RECORDS REQUEST
E. OPERATIONS AND MAINTENANCE (O&M) [CONTINUED]YES LOCATED WHERE?NO N/A COMMENTS
p.Equipment and replacement part inventories, including identification of critical replacement parts.
q.
» If critical replacement parts are not kept in stock, identify and provide method in which these parts are
acquired when needed (List of emergency contractors
and/or suppliers).
r.» If critical replacement parts are not kept in stock, provide applicable mutual aid agreements.
F. DESIGN & PERFORMANCE STANDARDS YES LOCATED
WHERE?NO N/A COMMENTS
F1 a.Provide the following documents:
b.Design and construction standards and specifications for:
c.» the installation of new sanitary sewer systems
d.» pump stations and other appurtenances specific to the agency's collection and conveyance system
e.» the rehabilitation and repair of existing sanitary sewer systems
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SSMP DATA & RECORDS REQUEST
f.
Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances specific to the agency's collection and conveyance system and for rehabilitation and repair projects.
G. OVERFLOW EMERGENCY RESPONSE PLAN YES LOCATED
WHERE?NO N/A COMMENTS
G1 a.Provide the agency's Overflow Emergency Response Plan b.
Notification procedures ensuring that the primary responders and regulatory agencies are informed of all SSOs in
accordance with the Monitoring and Reporting Program,
Order No. 2013-0058-EXEC.
c.A program to ensure an appropriate response to all overflows. d.
Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained.
e.Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities. f.Procedures to address spill volume estimation.
g.
A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States.
h.
A program to ensure that all reasonable steps are taken to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or
additional monitoring as may be necessary to determine the nature and impact of the discharge.
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H. FOG CONTROL PROGRAM YES LOCATED
WHERE?NO N/A COMMENTS
H1 a.Provide the agency's Fats, Oils, and Grease (FOG) Control Program.
b.If applicable: justification for why the agency does not have a FOG Control Program, because one is not needed.
c.Evidence of the agency's public education outreach program that promotes proper disposal of FOG.
d.List of acceptable FOG disposal facilities.
e.
Ordinance demonstrating the agency's legal authority to prohibit FOG discharges to the system and inspect FOG
producing facilities.
f.Evidence of FOG Control Program inspection and enforcement activities.
g.Documentation of hot spots in the collection system, which are caused by FOG.
I. SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN YES LOCATED WHERE?NO N/A COMMENTS
I1 a.Provide the agency's System Evaluation and Capacity Assurance Plan (SECAP).
b.Evaluation determining whether the SECAP is necessary.
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c.
The agency's capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event.
d.Program for the evaluation of system hydraulic deficiencies. e.Evidence of design criteria utilized to address hydraulic deficiencies.
f.
Short- and long-term CIP schedule necessary to address
hydraulic deficiencies. Sources of funding for these long and short term projects.
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J. MONITORING, MEASUREMENT & PROGRAM MODIFICATIONS YES LOCATED WHERE?NO N/A COMMENTS
J1 a.Provide the following documentation, which demonstrates the following:
b.Prioritization of appropriate SSMP activities.
c.Efforts to monitor implementation and measure the
effectiveness of the SSMP.
d.Assessment of the preventative maintenance program.
e.Updates to program elements.
f.Identification of SSO trends.
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SSMP DATA & RECORDS REQUEST
g.
Evidence of mandatory information required by the
Monitoring and Reporting Program, Order No. 2013-0058-
EXEC, such as the CIWQS SSO supporting documentation.
K. SSMP PROGRAM AUDITS YES LOCATED
WHERE?NO N/A COMMENTS
K1 a.Provide historical SSMP Program Audit Reports.
L. COMMUNICATION PROGRAM YES LOCATED
WHERE?NO N/A COMMENTS
L1 a.Provide the agency's Communication Program and evidence of its implementation.
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City of Hollister
Sewer System Management Plan
Revision 1 – January 2017
Audit Report
August 2, 2021
Prepared By:
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CERTIFICATION
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.
Henry Gonzalez
Interim Public Works Director - City of Hollister
Michael Grzan
Environmental Programs Manager - City of Hollister
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Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
TABLE OF CONTENTS
Page
Number
Scope and Purpose………………………………………………………................... 1 Audit Format……………………………………………………………………………. 2
SSMP Audit Participants and Schedule……………………………………………... 3 City 2021 SSMP Audit Results……………………………………………………….. 4
Compliance Summary…………………………………………………………………. 8
• Goal…………………………………………………………………………….. 11
• Organization……………………………………………………………………. 13
• Legal Authority…………………………………………………………………. 15
• Operations and Maintenance Program……………………………………... 18 • Design and Performance Provisions………………………………………... 23 • Overflow Emergency Response Plan……………………………………….. 25
• Fats, Oils, and Grease Control Program……………………………………. 28 • System Evaluation and Capacity Assurance Plan………………………… 31 • Monitoring, Measurement, and Program Modifications…………………… 33 • SSMP Audit……………………………………………………………………. 35
• Communication Program…………………………………………………….. 36
Appendix A – SSMP Audit: Records Reviewed……………………………………. 37 F.1.a
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Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
SCOPE AND PURPOSE
The State Water Resources Control Board (SWRCB) Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, Order No. 2006-0003-DWQ as amended by WQ 2013-0058-EXEC (herein SSSWDR Orders) require municipalities that own or operate sanitary sewage collection systems greater than one mile in length to implement and maintain a Sewer System Management Plan (SSMP). The City of Hollister sewage collection system is greater than one mile in length and discharges to a publicly owned treatment works therefore the City is required to comply with the terms of the Statewide Order.
The City has contracted with Wallace Group to complete an Audit of the City’s current SSMP in order to evaluate the effectiveness of the SSMP and its implementation.
The SSMP Audit measures compliance with section D.13 of the SSSWDR Orders and the effectiveness of the City’s implementation of the current certified SSMP; Revision 1 dated January 2017
1.0 [SSSWDR, Section D.13.i]: Goals
2.0 [SSSWDR, Section D.13.ii]: Organization
3.0 [SSSWDR, Section D.13.iii]: Legal Authority
4.0 [SSSWDR, Section D.13.iv]: Operation and Maintenance Program
5.0 [SSSWDR, Section D.13.v]: Design and Performance Provisions
6.0 [SSSWDR, Section D.13.vi]: Overflow Emergency Response Plan
7.0 [SSSWDR, Section D.13.vii]: Fats, Oils, and Grease Control Program
8.0 [SSSWDR, Section D.13.viii]: System Evaluation and Capacity Assurance Plan
9.0 [SSSWDR, Section D.13.ix]: Monitoring, Measurement, and Program Modifications
10.0 [SSSWDR, Section D.13.x]: Sewer System Management Plan Program Audits
11.0 [SSSWDR, Section D.13.xi]: Communication Program
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Audit Report by Wallace Group
City of Hollister
August 2, 2021
AUDIT FORMAT
This SSMP Audit separately evaluates each SSMP Section using the following format:
▪ Applicable SSSWDR Section
▪ Audit Finding
▪ Ranking
▪ Reference Information
▪ Deficiencies
▪ Recommended steps and schedule to correct deficiencies.
The ranking criteria utilized in the Audit are provided in Table 1 below:
Table 1: SSMP Audit Ranking Criteria
Ranking Ranking Basis
In Compliance All requirements specified in the section are met.
Substantial Compliance The majority of requirements in the section are met.
Partial Compliance Half of the requirements in the section are met Marginal Compliance Less than half of the requirements in the section are met.
Out of Compliance None of the requirements in the section are met.
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Audit Report by Wallace Group
City of Hollister
August 2, 2021
SSMP AUDIT PARTICIPANTS AND SCHEDULE
This SSMP Audit assesses the effectiveness of the City’s SSMP Revision 1, dated January 2017, and compliance with the SSSWDR Section D.13 requirements. The purpose of the Audit is to recognize accomplishments, identify deficiencies, and recommend corrective actions and a schedule to complete them.
The Audit was conducted by the following Wallace Group Staff:
▪ Bill Callahan
Senior Environmental Compliance Specialist – Wallace Group
Hollister Staff participating in the SSMP Audit:
• Michael Grzan
Environmental Programs Manager – City of Hollister
The SSMP Audit was conducted in May & June 2021; the following table summarizes key dates and locations:
Table 2: City of Hollister SSMP, Revision 1: 2021 Audit Key Dates Date Location Topic Staff
April 22, 2021 WG Office Submitted Data and Records
Request to City.
Bill Callahan, Michael
Grzan
May 25, 2021
City Community
Development
Office
SSMP Audit Kick Off, SSMP
Data and Records Request,
Audit interviews gathered
and reviewed records, begin
drafting Audit Report.
Bill Callahan, Michael
Grzan
June 25, 2021
City Community
Development
Office
SSMP Draft Audit Report
Submitted for Review
Bill Callahan, Henry
Gonzalez, Michael Grzan
September 2,
2021
City Community
Development
Office
SSMP Audit Final Report Bill Callahan, Henry
Gonzalez, Michael Grzan
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Audit Report by Wallace Group
City of Hollister
August 2, 2021
CITY 2021 SSMP AUDIT RESULTS
The SSMP Audit resulted in a finding that the City of Hollister SSMP dated January 2017 is in compliance with four (4) out of eleven subsections (elements) of SSSWDR Section D.13, partial compliance in seven (7) of the elements. The City has been partially effective in the implementation of the SSMP.
A summary of the results is presented in Table 3 below:
Table 3: City of Hollister SSMP January 2017: Rev 1 - Audit Results 2021 SSSWDR Section D.13
SSMP
Compliance
with
Required
Subsection
City Effectiveness in the
Implementation of SSMP
Subsections
Recommendations
& Schedule
1.0 Goals
[SSSWDR D.13(i)]
Partial
Compliance
The goals provided are
measurable and specific to
the City’s system. The City
has been partially effective
taking steps to meet these
goals since January 2017
and should continue to
track and assess these
Goals as stated in Element
9: of the SSMP.
Continue to track
and assess these
Goals as stated in
Element 9: of the
SSMP.
2.0 Organization
[SSSWDR D.13(ii)]
Partial
Compliance
The City has been partially
effective in implementing
this section however
portions are out of date to
show current staff positions
and responsibilities.
Update all City staff
contact information
on an ongoing
basis, so this
information is
current and up to
date. Remove staff
identified in CIWQS
who no longer have
responsibilities as
Data Submitters
and add staff that
has new
responsibilities (if
any) based on City
reorganization.
Complete these
updates within 30
days of final Audit
Report.
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Audit Report by Wallace Group
City of Hollister
August 2, 2021
SSSWDR Section D.13
SSMP
Compliance
with
Required
Subsection
City Effectiveness in the
Implementation of SSMP
Subsections
Recommendations
& Schedule
3.0 Legal Authority
[SSSWDR D.13(iii)] In
Compliance
The City Municipal Code
currently contains the
required legal authorities to
manage discharges to the
Public Sewers. Staff utilizes
these Codes to manage the
City’s system. These Code
sections are identified in the
City SSMP.
N/A
4.0 Operation and
Maintenance
Program
[SSSWDR D.13(iv)]
Partial
Compliance
The City was partially
effective in implementing
this section.
Portions of a formal
program for O&M activities
as identified in the SSMP
are in the process of being
implemented however the
City is behind schedule and
does not provide clear
documentation of continued
program development and
documentation of work
completed.
See
recommendations
located in this
Element and
complete
corrections within 2
months of final
Audit Report.
5.0 Design and
Performance
Provisions
[SSSWDR D.13(v)]
In
Compliance
The City utilizes current
design standards and
testing requirements for
sewer related CIP and
Rehabilitation and
Replacement Projects.
N/A
6.0 Overflow
Emergency
Response Plan
[SSSWDR D.13(vi)]
Partial
Compliance
The City has been
marginally effective at
implementing a
comprehensive Overflow
Emergency Response
Program (OERP) based on
available training records
and staff interviews.
Train staff on the
OERP and
associated
procedures.
Document all staff
training within 2
months of the date
of the final audit
report. Develop a
program to
inform/train
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Audit Report by Wallace Group
City of Hollister
August 2, 2021
SSSWDR Section D.13
SSMP
Compliance
with
Required
Subsection
City Effectiveness in the
Implementation of SSMP
Subsections
Recommendations
& Schedule
contractors on the
City’s OERP within
3 months of final
audit report.
7.0 Fats, Oils and
Grease (FOG)
Control Program
[SSSWDR D.13(vii)]
Partial
Compliance
The City has been partially
effective in developing and
implementing portions of
the FOG Program identified
in the 2017 SSMP. While
there have been
improvements (reduction in
in FOG related SSOs),
FOG continues to be the
primary cause of the City’s
SSOs and should be a
focus as part of the City’s
SSO reduction strategy.
Continue to develop
and implement a
comprehensive
FOG Control
Program in the next
fiscal year. Include
a description of the
program in the
SSMP Update. See
specific program
recommendations
in the FOG section
of this report.
8.0 System Evaluation
and Capacity
Assurance Plan
(SECAP)
[SSSWDR D.13(viii)]
In
Compliance
The City has been effective
at implementing this section
as identified in the 2017
SSMP
An updated
schedule
summarizing the
status of capacity
related projects
should be included
annually in the
SSMP.
9.0 Monitoring,
Measurement, and
Program
Modifications
[SSSWDR D.13(ix)]
Partial
Compliance
The City was ineffective at
implementing this section
as identified in the 2017
SSMP
Complete the
assessments
identified in this
section and
incorporate a formal
Annual SSMP
Assessment into
the Appendix of this
SSMP annually.
10.0 SSMP Program
Audits
[SSSWDR D.13(x)]
In
Compliance
In the past three Audit
cycles the City has been
substantially effective at
implementing this section.
The 2015 SSMP Audit was
due on or before August 2,
Schedule the next
SSMP Program
Audit for completion
prior to August 2,
2023.
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Audit Report by Wallace Group
City of Hollister
August 2, 2021
SSSWDR Section D.13
SSMP
Compliance
with
Required
Subsection
City Effectiveness in the
Implementation of SSMP
Subsections
Recommendations
& Schedule
2015 but completed on
November 2, 2015. The
2017 Audit, due on August
2, 2017 was completed in
July 2017 and the 2019
Audit was completed prior
to August 2, 2019.
11.0 Communication
Program
[SSSWDR D.13(xi)]
Partial
Compliance
The City has been
marginally effective in
implementing this section of
the SSMP as of the date of
this Audit.
Implement the
Communication
Program identified
in this Element of
the SSMP and
include
documentation of
these activities in
the appendix of this
SSMP Element. If
changes/updates
are required to
better reflect
necessary
communications
efforts, update this
section to reflect
these changes.
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Audit Report by Wallace Group
City of Hollister
August 2, 2021
Regulatory Compliance Schedule and Compliance Summary
The following sections describe findings form Table 3 in detail and address future additions and updates recommended for the City to make to its SSMP. The table provided above is a summary and is not intended to replace the detailed findings and recommendations identified in the SSMP Audit Report. These SSMP Audit Report recommendations should be implemented in a reasonable time frame and should be included as revisions or updates to the SSMP to ensure compliance with the SSSWDR Orders.
Based on the City’s population and the schedule identified in the 2006 SSSWDRs, the City is required to conduct their next Audit on or before August 2, 2023. The City should schedule the next formal 5-Year Update and recertify the updated SSMP with the City Council on or before August 2, 2022, to maintain compliance with the schedule identified by the SWRCB. Updates and recertification may be required earlier than 2022 if the City makes significant changes to the SSMP before this time.
The City has invested a significant amount of effort to develop a comprehensive Sewer System Management Plan (SSMP) for compliance with the Statewide Waste Discharge Requirements for Sanitary Sewer Systems (SSSWDRs).
The primary areas recommended for compliance with these SSSWDRs and to meet commitments identified in the SSMP are based on Audit interviews and data available at the time of the audit:
1) Development/Updates and implementation of plans that show the City is assessing the condition of sewer lines, lift stations and manholes.
2) After a review of City’s CIWQS data, it appears that improvements in CIWQS Reporting should be implemented. Historically the cause of SSOs have not been identified in these reports. Tracking this data is critical to allow the City to trend SSO information as part of Element 9 Monitoring Measurement and Program Modifications. 3) Updates to City organizational structure relating to SSMP responsibilities, Operations and Maintenance activities and Emergency Response.
4) Documentation of Operations and Maintenance activities and assessments of these efforts (ex: Manhole assessments, sewer line cleaning assessments, CCTV assessments, etc.…).
5) Implementation of training materials and documentation of staff training for SSO Response and assessment of staff performance relating to sewer system operations and maintenance.
6) Documentation on the status of sewer system rehabilitation/replacement projects, sewer CIP, and funding for these efforts.
7) Continued development/implementation of a FOG Control Program (FOG appears to be a primary cause of City’s SSOs).
8) Implement Element 9 Monitoring, Measurement and Program Modifications and Element 11 Communication Program as it appears the City has not met the commitments identified in the 2017 SSMP.
Additional recommendations are specified in each of the eleven Elements of this Audit report.
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Audit Report by Wallace Group
City of Hollister
August 2, 2021
It should be noted that the City’s Sewer System Overflow (SSO) history shows a low incidence of SSOs for Category 1 SSOs when compared to State and Regional municipalities. The City has a higher Spill Rate (number of spills) with a lower net volume of spills for Category 2 & Category 3 SSOs when compared to similar State and Municipal systems as shown in the tables below:
Comparison to Municipal Agencies 2010- 2021 (June)
Spill Rate: Number of Spills per 100 miles of Pipe per Year Category 1 Category 2 Category 3
City of Hollister 0 0.8 4.19
State Municipal
Average 1.59 0.57 3.13
Region Municipal
Average 1.51 0.63 3.4
Category 1 = Spills of any volume that reach surface water.
Category 2 = Spills greater than or equal to 1,000 gallons that do not reach surface water.
Category 3 = Spills less than 1,000 gallons that do not reach surface water.
0 0.8
4.19 1.59
0.57 3.13
1.51 0.63
3.4 0
1 2
3 4
5 6
7 8
Cat 1 Cat 2 Cat 3
Number of Spills per 100 Miles of Pipe
Hollister State Municipal Average Regional Municipal Average F.1.a
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Audit Report by Wallace Group
City of Hollister
August 2, 2021
Comparison to Municipal Agencies 2010-2021 (June)
Net Volume of Spills in gallons per Capita per Year
Net Volume (volume spilled minus volume recovered) of SSOs, for which the reporting Enrollee is responsible, per capita (i.e. the population served by your agency's sanitary sewer system), per year.
Category 1 Category 2 Category 3
City of Hollister 0 0 0.32
State Municipal
Average 1182.37 301.89 22.13
Region Municipal
Average 560.95 797.81 23.47
0 0 0.32
1182.37
301.89
22.13 560.95
797.81
23.47 0
200
400
600
800
1000
1200
1400
Cat 1 Cat 2 Cat 3
Spill Volume Comparison
Hollister State Municipal Average Regional Municipal Average F.1.a
Packet Pg. 578
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
1.0 Goal [SSSWDR D.13(i)]
SSSWDR D.13(i) states:
The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
Section D.13(i): The City of Hollister (City) SSMP, Revision 1 dated January 2017 includes five (5) goals listed below.
City SSMP Goals:
• Have less than 5 SSOs in 2016 and 2017 calendar years. • Purchase a Vac Con truck that is dedicated to the sewer system. The current Vac Con is used for both sewer and storm drain cleaning.
• Evaluate hiring 1-2 FTE Utility Maintenance staff dedicated to sewer system operations, maintenance and management.
• Analyze CCTV Data to develop a Rehabilitation and Replacement Program based on CCTV findings by the end of 2016/17 fiscal year.
• Clean the entire collection system on a biennial (2year) schedule.
The City commits to annual evaluation of these goals in Element 9: Monitoring, Measurement and Program Modification.
Element 1 Sufficiency: Partial Compliance
Reference: City SSMP, Rev 1 January 2017, Page 1-1.
Deficiencies: The City’s SSMP goals are appropriate, specific to the City’s operations and maintenance of the sewer system and measurable. The following is evidence supporting the implementation or achievement of one (1) of the goals identified above and a discussion of goals that have not been met:
1) As of the date of this audit, the City’s SSO history shows four (4) SSOs in 2019, nine (9) SSOs occurring in 2020 and zero (0) SSOs in 2021as of June 2021). 2) The City purchased a new Vac Con that is dedicated to the sewer system in Fiscal Year (FY) 2017/18.
3) The City completed a staffing analysis for the Sanitary Sewer System to evaluate future sewer system staffing needs. At the time of this audit, it was unclear if the City implemented the recommendations found in this plan such as hiring additional staff to enhance sanitary sewer maintenance crews.
4) While approximately 23,000 linear feet of sewer lines received CCTV inspection, the City has not developed a CCTV program as discussed in the O&M section for the SSMP and does not appear to have moved forward with a formal evaluation of the system to identify rehabilitation and replacement projects. This goal was scheduled for completion by May 2017.
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Packet Pg. 579
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
5) The City planned to clean the entire collection system on a biennial (2 year) schedule. This was identified as a goal in the SSMP and in the Staffing Assessment that was planned for completion in late July or early August 2017. There was no documentation showing this goal was met.
Recommendation: The City should continue to review these goals and make sure they are applicable to the operation, maintenance and management of the City’s sewer system.
Continue to update and work toward the completion of goals that have not been achieved in the next two years. Document how these goals have been met in Element 9: Monitoring, Measurement and Program Modification.
F.1.a
Packet Pg. 580
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
2.0 Organization [SSSWDR D.13(ii)]
SSSWDR D.13(ii) states:
The SSMP must identify:
(a). The name of the responsible or authorized representative as described in Section J of this Order;
(b). The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
(c). The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services).
Finding: Section D.13 (ii)(a): The Interim Public Works Director: Henry Gonzalez and Environmental Programs Manager, Michael Grzan are the named Legally Responsible Officials (LROs) for the City on the City’s CIWQS Facility-At-A-Glance Report. The City’s SSMP only identifies Henry Gonzalez as a LRO in this section. The SSMP should also include a memo from the City’s Principal Executive Officer formally designating Henry Gonzalez and Michael Grzan as a Legally Responsible Officials (LROs).
Pete Galvan is listed in the SSMP as a Data Submitter. The City’s CIWQS report shows Data submitters as; Mario Salinas. These staff members are not listed in the Authorized Representatives section of the SSMP and Danny Hillstock is identified in the SSMP (Table 2-2 and Appendix 2A) as a LRO.
The City has recently reorganized with new staff members who may have responsibilities as Data Submitters or LROs. Revise the current SSMP and assign LRO and Data Submitters in CIWQS as applicable based on reorganization.
Conclusion: The section above is in partial compliance with Section D.13 (ii)(a).
Finding: Section D.13(ii)(b): The SSMP identifies lines of authority through an organization table; Table 2-2 and Table 2-3 on pages 2-3 through 2-7 give a narrative explanation of staff descriptions and responsibilities for implementation and management of the SSMP.
Appendix 2A contains information and Organization charts showing lines of authority. This information is out of date and does not reflect current staff positions.
Table 2-2, 2-3 and Appendix 2A require updating to reflect current staffing positions and responsibilities for the management and implementation of the SSMP.
F.1.a
Packet Pg. 581
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
Conclusion: The section above is partial compliance with Section D.13(ii)(b).
Finding: Section D.13(ii)(c): The City SSMP; Section 2.4, provides a chain of communication utilized for responding to a SSOs. Staff is further directed to procedures developed for SSO Emergency Response in appendix 6B for staff directories and protocols for responding to these emergencies.
Conclusion: The section above is in compliance with Section D.13(ii)(c). See recommendations below.
Element 2 Sufficiency: Partial Compliance
Reference: City SSMP, Revision 1 dated January 2017, CIWQS Facility At-A-Glance Report (May 28, 2021).
Deficiencies: Staff roles and responsibilities for the management and implementation for the SSMP are required to be updated based on changes in staffing (resignations and reorganizations). The SSMP does not include a memo from the City’s Principal Executive Officer formally designating Henry Gonzalez and Michael Grzan as the LRO. Danny Hillstock is identified in the SSMP as a LRO but identified in CIWQS as a Data Submitter. Mario Salinas should be identified as a data submitter in the SSMP.
Recommendation: Update all City staff contact information on an ongoing basis, so this information is current and up to date. Add staff identified in CIWQS who have responsibilities as Data Submitters based on the City reorganization. The SSMP should also include a memo from the City’s Principal Executive Officer formally designating Henry Gonzalez and Michael Grzan as Legally Responsible Officials (LROs) per Section J of the WDRs. Include this memo from the City’s Principal Executive Officer formally designating staff members selected as a Legally Responsible Official (LRO) in the SSMP.
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Packet Pg. 582
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
3.0 Legal Authority [SSSWDR D.13(iii)]
SSSWDR D.13(iii) states:
Each Enrollee must demonstrate, through sanitary system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a). Prevent illicit discharges into its sanitary sewer system (examples include I/I, storm water, chemical dumping, unauthorized debris and cut roots, etc.);
(b). Require that sewers and connections be properly designed and constructed;
(c). Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d). Limit the discharge of fats, oils, and grease and other debris that may cause blockages; and
(e). Enforce any violation of its sewer ordinances.
This section was reviewed against the following sections of the City of Hollister Municipal Code which are referenced in the City SSMP Revision 1, January 2017:
▪ City Municipal Code:
o Title 13.04 Articles I – IX: Sewer Service System
Finding: Section D.13(iii)(a): Illicit discharges such as storm water, debris, chemicals, waste, debris that obstruct, etc. are addressed in the following sections of City Municipal Code and referenced on page 13 of the City SSMP:
▪ City Municipal Code Referenced in SSMP:
o Title 13.04 Article II: 13.04.220 – Surface Runoff Prohibited in Sewer
▪ Portions of City Municipal Code not referenced in SSMP that meet requirements for this section:
o Title 13.04 Article II: 13.04.070 – Certain Water Prohibited from Sanitary Sewer
o Title 13.04 Article II: 13.04.090 - Materials Prohibited in Sewers o Title 13.04 Article II: 13.04.100 – Materials Director May Prohibit
Conclusion: The section above is in compliance with Section D.13(iii)(a).
Finding: Section D.13(iii)(b): Proper design and construction of private connections are addressed in the following City Municipal Code Sections:
• City Municipal Code Sections Referenced in SSMP:
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Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
o Title 13.04 Article III: 13.04.200 – Construction Codes and Standards o Title 13.04 Article III: 13.04.210 – Sewer Elevation: Backflow and Check Device
o Title 13.04 Article III: 13.04.230 – Inspection of Construction o Title 13.04 Article III: 13.04.240 – Protective Devices During Construction
• City of Hollister Standard Specifications: May 1992
• City of Hollister Design Standards: May 1992
• City of Hollister Engineering Department Standard
Specifications
• July 2013 Standard Specifications:
o City of Hollister Engineering Department Standard Plan o C-1-1: Type 1 Standard Manhole Pipe 6” to 18”
o C-1-2: Standard Manhole for Pipe Cover Less than 36”
o C-1-3: Standard Manhole Sections and Notes
o C-1-4: Standard Manhole Frame and Concrete Collar
o C-2-1: Sewer Lateral and Cleanout
o C-2-2: Sewer Cleanout Frame/Cover & Concrete Collar
o C-3: Sewer Lateral Tapping to Existing VCP Sewer Mains o C-4: Backflow Prevention Devices
Conclusion: The section above is in compliance with Section D.13(iii)(b).
Finding: Section D.13(iii)(c): The City SSMP and Municipal Code demonstrates that the City does not own and therefore does not require access to maintain or repair any portion of a Lateral Sewer, House Sewer or House Drain. Article III of Title 13.04.170 – Responsibility for Costs and Expenses summarizes the property owners’ responsibilities for sewer lateral ownership, maintenance and upkeep.
Conclusion: The section above is in compliance with Section D.13(iii)(c).
Finding: Section D.13(iii)(d): City has the authority to limit the discharge of FOG and other debris that may cause blockages into the system in the sections of code specified below:
▪ City Municipal Code Section Referenced in SSMP:
o Title 13.04.100 - Materials Director May Prohibit
o 13.04.120 - Grease Traps Required
Conclusion: The section above is in compliance with Section D.13(iii)(d).
Finding: Section D.13(iii)(e): City has the authority to enforce any violation of its sewer ordinances in the sections of the Municipal Code specified below:
▪ Article VII Enforcement:
o Title 13.04.490 – Notification of Potential Problems
o Title 13.04.500 – Notices to Employees
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Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
o Title 13.04.520 – Issuance of Cease and Desist Orders o Title 13.04.530 – Harmful Contributions
o Title 13.04.540 – Submission of Time Schedule
▪ Article VIII Abatement:
o Title 13.04.560 – Public Nuisance
o Title 13.04.570 – Injunction
o Title 13.04.580 – Damage to Facilities
o Title 13.04.590 – Correction of Violations: Collection of Costs - Injunction o Title 13.04.600 – Civil Liabilities and Penalties
o Title 13.04.610 – Falsifying Information
o Title 13.04.620 – Termination of Service
Conclusion: The section above is in compliance with Section D.13(iii)(e).
Element 3.0 Sufficiency: In Compliance
Reference: City SSMP, Revision 1 dated January 2017, Pages 3-1 to 3-3, City of Hollister Municipal Code Title 13.04 Articles I – IX: Sewer Service System, City of Hollister Standard Specifications.
Deficiencies: No deficiencies identified.
Recommendation: If the City develops new sections or updates to the Municipal Code that provide additional or new sewer related legal authorities, incorporate these changes into the SSMP by reference and include this data in the appendix of this section.
F.1.a
Packet Pg. 585
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
4.0 Operation and Maintenance Program [SSSWDR D.13(iv)]
SSSWDR D.13(iv) states:
The SSMP must include those sections listed below that are appropriate and applicable to the Enrollee’s system:
(a). Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities;
(b). Describe routine preventive and operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) Program should have a system to document scheduled and conducted activities, such as work orders;
(c). Develop a rehabilitation and replacement plan to identity and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed to the capital improvement plan;
(d). Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and
(e). Provide equipment and replacement part inventories, including identification of critical replacement parts.
Finding: Section D.13(iv)(a): All major sewer assets and appurtenances are identified in the City’s GIS Sewer Atlas Map: 2010. City staff utilizes paper sewer atlases to locate specific sewer assets and track sewer line cleaning. The City also maintains a storm water collection conveyance map for storm water assets that may be impacted by a SSO. Sewer and Storm Water maps are maintained in the City GIS System and updated when the City Engineering Department completes updates to the Master Atlas map.
Conclusion: The section above is in compliance with Section D.13(iv)(a). See recommendations section below.
F.1.a
Packet Pg. 586
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
Finding: Section D.13(iv)(b): The 2017 City SSMP provides a detailed overview of Routine Preventative Operation and Maintenance (O&M) for Pipelines, Manholes, and Lift Stations.
Sewer line cleaning and routine visual inspections are performed by City staff. Samples of documentation tracking the results of these activities for sewer lines and manholes were not available at the time of this audit. The City SSMP discusses sewer line cleaning occurring on a rotational schedule with High Maintenance Areas (HMAs) inspected and cleaned as warranted on a weekly basis. City staff has increased the frequency for inspecting/cleaning these HMAs to a Daily basis (Monday – Friday). Due to COIVID-19, the City did put these inspection and maintenance activities on hold for a period of time.
The entire sewer system was previously planned to be cleaned over a two-year period as a goal of the SSMP once staffing levels are increased. It is unclear if staffing levels increased to the levels anticipated based on the results of a Sewer System Staffing Analysis completed in 2017 to help achieve this goal. Sewer line cleaning efforts and routine manhole inspections were proposed to be tracked on a Sewer Line Cleaning and Manhole Inspection Form; it was unclear at the time of this Audit if staff started to utilize this form. No documentation of sewer cleaning was available at the time of this Audit. System wide sewer cleaning objectives are not currently being met to comprehensively clean the system over a two-year period. As previously stated, there were interruptions in inspection and maintenance activities due to COVID-19 during part of the Audit period (2019-2021).
The City should evaluate its annual goals for line cleaning and develop a plan to provide the necessary resources to achieve comprehensive cleaning of the system on a bi-annual basis or some other interval based on staff knowledge, CCTV data and historical sewer data for the sewer collection and conveyance system.
The City’s SSMP discusses staff conducting CCTV inspections on a varying percentage of sewer lines once they have been cleaned as part of a quality assurance plan for their sewer line cleaning program. Additionally, the SSMP commits to developing a comprehensive CCTV investigation and assessment program to identify, rank and prioritize areas of the sewer system that require rehabilitation and replacement by May 2017. No program, schedule or criteria for conducting these inspections was in place at the time of this audit. Records were available showing CCTV conducted between 2018-2020, however it was unclear what is being done with these CCTV records and what the plan and schedule is for inspecting and analyzing the remaining portions of the City Sewer System.
Operation and Maintenance for the (4) four City Lift Stations is conducted by City staff daily.
Daily lift station observations are logged in a “lift station log”. As of the date of this Audit, there was no evidence that staff has incorporated a new lift station log sheet to record additional data on each station to better track lift station performance and maintenance. Annual maintenance has historically been performed by an outside contractor to evaluate and maintain lift station pumps and controls; records were provided demonstrating this annual maintenance has occurred over the past two (2) years. Data and specifications for each lift station are also included in the appendix of this element to support staff on specific lift station system components. Upgrades to these lift stations has occurred in the past 2 years, this data should be updated and incorporated in the SSMP for staff reference.
F.1.a
Packet Pg. 587
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
The results of future sewer line cleaning and manhole inspections should be tracked and summarized on a semi-annual basis. This summary should include flow conditions, cleaning activities and their effectiveness, and the physical condition of each manhole if applicable. A summary of; visual and CCTV investigations, sewer line cleaning, manhole and other pertinent inspection records should be documented, summarized and analyzed to assist in the development of future rehabilitation and replacement projects within the collection system.
The City has also adopted a Work Order System to assist with required maintenance in various areas of the collection and conveyance system and for tracking of all staff time and service.
Staff reports that these work orders are currently reactive in nature with the majority of these work orders being generated based on incoming calls or requests for O&M activities such as USA locates, sewer line backups, odor complaints, etc.…
Conclusion: The section above is in partial compliance with Section D.13(iv)(b). See recommendations section below.
Finding: Section D.13(iv)(c): The City SSMP provides a formal Rehabilitation and Replacement Plan which is based on the results of two investigative efforts:
o The City 2018 Sanitary Sewer Collection System Master Plan (SSCSMP) o CCTV Investigative Program; scheduled for completion April 2017
A Capital Improvement Plan was developed by the City to address areas of the collection system requiring rehabilitation or replacement based on structural defects and deficient capacity. These projects were scheduled to begin in 2017 and end in 2021. The City has completed two of the six pipeline projects identified in the SSCSMP and upgrades to the GLP and Airport Lift Stations per City records provided at the time of this Audit.
The City’s budget for CIP between 2018/9 and 2022/23 includes $5.6 million dollars for sewer line upgrades and pipeline upgrades identified in the SSCSMP. The City has adequate funding through their sewer enterprise fund to complete these six remaining CIPs. The City plans to re- evaluate the need for additional sewer improvement projects and funding in future fiscal years.
The City did not develop a formal CCTV Program by the April 2017 due date identified in the SSMP. It was unclear at the time of this audit if the City was planning to develop and implement a CCTV Investigation program in the future to collect additional data to develop its Rehabilitation and Replacement Program.
Conclusion: The section above is in substantial compliance with Section D.13(iv)(c). See recommendations section below.
Finding: Section D.13(iv)(d): The 2017 SSMP states that staff are trained through several different methods such as formal classroom training and physical on the job training to assess staff member working knowledge of job duties.
The City developed Standard Operating Procedures for several sewer collection system tasks in 2017. A list of these procedures is as follows:
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Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
o SOP- 1: Preventative Maintenance Program
o SOP- 2: Lift Station Operation and Maintenance
o SOP- 3: Annual Collection System Cleaning and High Maintenance Area Cleaning o SOP- 4: Maps and Geographic Information System (GIS) Updates o SOP- 5: Underground Service Alert (USA) Marking
o SOP- 6: Sewer Connection Requests
o SOP- 7: Routine Traffic and Crowd Control
o SOP- 8: Collection System Training Requirements
During this audit there were records demonstrating training had occurred over the course of the past two years for topics outside the above-mentioned procedures. Records indicated that the last training on standard operating procedures conducted was in 2020 for Vac Con Training and Generator Training.
Conclusion: The section above is in marginal compliance with Section D.13(iv)(d). See recommendations section below.
Finding: Section D.13(iv)(e): A list of collection system critical parts and equipment is provided in the City’s SSMP. The City describes the maintenance of critical parts and equipment as a “use and reorder” system where parts and equipment are kept in sufficient quantity to allow for “multiple emergency and routine usages”. The City’s list includes parts and equipment for Lift Stations, pipelines and mobile equipment such as generators and Vac Con trucks. Contact information for suppliers of critical parts and equipment that may not be in stock and contracted services that may be critical to the City’s operations are also included in this list.
Conclusion: The section above is in compliance with Section D.13(iv)(e). See recommendations section below.
Sufficiency: Partial Compliance
Reference: City SSMP Revision 1 dated January 2017, Critical Parts and Equipment List, Hot Spot List, Lift Station Log Template, Sewer Line Cleaning Log Template, Sewer System O&M SOPs, 2018 SSCSMP, 2019 & 2020 CCTV logs.
Deficiencies: It was unclear at the time of the audit if a formal program for O&M activities as identified in the SSMP had been implemented. There was not clear documentation that identified tasks have been performed. Implementation of training, and other programs identified in the subsections of this Element were not completed such as; bi-annual cleaning of the sewer system, tracking and analysis of O&M activities such as line, cleaning, manhole inspections and routine Lift Station operation logs.
Recommendation: Sections of the O&M Program to be created and documented in the next SSMP revision include:
• Implement the O&M Program for all sewer assets and appurtenances and update the plan and schedule to maintain these assets. Keep a work history record of these activities.
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Packet Pg. 589
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
• Develop a program for implementing a CCTV and manhole assessment program.
Include documentation and a summary of CCTV, and manhole inspection results as they occur over the course of future calendar years.
• The results of future sewer line cleaning and manhole inspections should be tracked and included in the SSMP on a semi-annual basis.
• Update the Rehabilitation and Replacement (R&R) with CCTV sewer line condition assessments and future manhole inspection data when complete. Develop a short- and long-term CIP completion schedule based on the results of these inspections along with methods to fund these projects.
• Update lists associated with critical parts and equipment necessary for the operation and maintenance of City assets when new facilities or equipment are installed or purchased. • Implement the O&M training procedures and train on these procedures annually.
Maintain documentation of this training.
F.1.a
Packet Pg. 590
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
5.0 Design and Performance Provisions [SSSWDR D.13(v)]
SSSWDR D.13(v) states:
(a). Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations, and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and
(b). Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.
Finding: Section D.13(v)(a): The City states in the SSMP that it utilizes the following for design and construction standards:
May 1992 City Standard Specifications:
• Section 4: Control of Material
• Section 5: Utilities
• Part 2 Construction Materials – Section 100, 200 and 300.
May 1992 City Design Standards
• Section 2: Construction Plans
• Section 5: Sanitary Sewers
July 2013 City of Hollister Engineering Department
• C-1-1: Type 1 Standard Manhole Pipe 6” to 18”
• C-1-2: Standard Manhole for Pipe Cover Less than 36”
• C-1-3: Standard Manhole Sections and Notes
• C-1-4: Standard Manhole Frame and Concrete Collar
• C-2-1: Sewer Lateral and Cleanout
• C-2-2: Sewer Cleanout Frame/Cover & Concrete Collar
• C-3: Sewer Lateral Tapping to Existing VCP Sewer Mains • C-4: Backflow Prevention Devices
Copies of the design and construction standards identified above are included in the appendix of the City’s SSMP.
The City also ensures that Design standards, specifications, and testing requirements for new and replacement sewer pump stations and other Capital Projects are developed on a case by case basis to meet the requirements of each site and incorporated into each project plan set by a registered Professional Engineer.
Conclusion: The section above is in compliance with Section D.13(v)(a).
Finding: Section D.13(v)(b): Procedures and standards for the acceptance testing and inspection of new and repaired sewer main and appurtenances are also found in the previously mentioned; Design Standards, Standard Specifications, and Standard Plans: Section 306- Underground Conduit Construction. Testing methods for additional sewer appurtenances are developed on a case-by-case basis and incorporated into individual plan sets for each project.
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Packet Pg. 591
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
Conclusion: The section above is in compliance with Section D.13(v)(b).
Element 5.0 Sufficiency: In Compliance
Reference: City SSMP, Revision 1 dated January 2017, City of Hollister Design Standards, Standard Specifications and Standard Plans: 2013, May 1992 City Standard Specifications and Design Standards,
Deficiencies: No deficiencies identified.
Recommendation: Any future updates to the City’s Design Standards, Standard Specifications and Standard Plans should be included by reference in the next update to the SSMP for compliance with this section. Updates to these standards should be incorporated into the Appendix of the SSMP in future updates.
F.1.a
Packet Pg. 592
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
6.0 Overflow Emergency Response Plan (OERP) [SSSWDR D.13(vi)]
SSSWDR D.13(vi) states:
Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, the plan must include the following:
(a). Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;
(b). A program to ensure appropriate response to all overflows;
(c). Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP identifies the officials who will receive immediate notification;
(d). Procedures to ensure that appropriate staff and contract personnel are aware of and follow the Emergency Response Plan and are appropriately trained;
(e). Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(f). A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated or partially treated wastewater to waters of the United States and minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.
Finding: Section D.13 (vi)(a): The City’s SSMP provides information for a notification process to ensure primary responders and regulatory agencies are informed of a SSO in a timely manner.
Specific procedures related to primary response and regulatory notifications are provided in the appendix of the SSMP. A flow chart is provided showing the City’s SSO Response Chain of Command. This flow chart should be updated showing current staffing and staff responsibilities.
Finding: Section D.13 (vi)(b): The City’s 2017 OERP includes nine (9) SSO Emergency Response Procedures as part of the overall Emergency Response Program to assist City staff in the event of a SSO. The procedures are as follows and are included in the appendix of the SSMP:
1. SS-EOP-01: Overflow Emergency Response Plan
2. SS-EOP-02: SSO Notification
3. SS-EOP-03: SSO Reporting
4. SS-EOP-04: SSO Traffic and Crowd Control
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Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
5. SS-EOP-05: SSO Volume Estimation
6. SS-EOP-06: SSO Mitigation and Cleanup
7. SS-EOP-07: Water Quality Monitoring and SSO Impact Assessment
8. SS-EOP-08: SSO Response Documentation and Records
9. SS-EOP-09: SSO Training Requirements
Finding: Section D.13 (vi)(c): A overview and flowchart showing the current notification process is included in this section of the SSMP. This notification and reporting procedure was updated in 2017 to comply with State Board Order 2013-0058-EXEC adopted in July 2013 (2013 Monitoring and Reporting Requirements). The following procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities were reviewed during the audit:
• SS-EOP: SSO Notification
• SS-EOP: SSO Reporting
Finding: Section D.13 (vi)(d): The SSMP discusses development of a formal program to train City staff on the OERP and associated procedures. As of this date of this audit, the City had initiated only a small portion of this training. Contractors are not currently utilized for City O&M projects; therefore, the City has not developed/included a program to ensure contractor awareness and training on the OERP. Contractors working for the City who may be working on sewer line replacements or lift station improvements should be informed/trained on applicable sections of the City’s OERP in the event a SSO occurs during a contracted project.
Finding: Section D.13 (vi)(e-f): Procedures to address emergency operations, such as emergency traffic and crowd control, surface water quality monitoring, and other necessary response activities are identified and included in the 2017 SSMP. These procedures are as follows:
• SS-EOP: Overflow Emergency Response Plan
• SS-EOP: SSO Traffic and Crowd Control
• SS-EOP: SSO Volume Estimation
• SS-EOP: SSO Mitigation and Cleanup
• SS-EOP: Water Quality Monitoring and SSO Impact Assessment
Conclusions: The sections above are in partial compliance with Sections D.13 (vi)(a-f). See recommendations below.
Element 6.0 Sufficiency: Partial Compliance
Reference: City SSMP Revision 1 dated January 2017, City of Hollister SSO EOPS #1-9, Spill response Reference Guide.
F.1.a
Packet Pg. 594
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
Deficiencies: The City should include a program for contractor awareness and training on the City’s OERP. City staff should focus on completion of annual training on emergency response procedures to help ensure a standardized approach to SSO response. Procedures require updating based on current staff positions and staff responsibilities which have changed since last SSMP Update.
Recommendation: Update each Emergency Operating Procedure and the OERP as conditions warrant based on staffing changes and changes in operational conditions or changes in response protocols. Implement the emergency response program and supporting SSO response procedures identified and provided in the 2017 SSMP. Train staff annually on this OERP and the associated procedures. Document all staff training. Develop a program for contractor awareness and training on the City’s OERP.
F.1.a
Packet Pg. 595
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
7.0 Fats, Oils, and Grease (FOG) Control Program [SSSWDR D.13(vii)]
SSSWDR D.13(vii) states:
Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
(a). An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b). A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
(c). The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
(d). Requirements to install grease removal devices (such as traps or interceptors) and the development of design standards for such devices, maintenance requirements, BMP requirements, record keeping and reporting requirements;
(e). Authority to inspect grease producing facilities, enforcement authorities, and whether the City has sufficient staff to inspect and enforce the FOG ordinance;
(f). An identification of sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and
(g). Development and implementation of source control measures for all sources of FOG discharged to the sewer system for each section identified in (f) above.
After the issuance of the Statewide General WDRs in 2006, the City determined that FOG is an on-going problem in the sewer collection system and a FOG Program was needed. The City estimates there are over One Hundred and Twenty-Five (125) Food Service Establishments (FSEs) in its service area. A review of City SSOs Field Reports between 2019 and 2021 shows 50% of SSOs have been caused by FOG. This is an improvement from the prior two-year period in which FOG was the cause of approximately 80% of City SSOs.
Finding: Section D.13(vii)(a): The City SSMP Revision 1, 2017, pages 7-2 to 7-3, discusses a plan to develop an Outreach and Education Program for Food Service Establishments (FSEs) and Residents within the City’s service area by April 2017 with implementation of this outreach program by May 2017. Additionally, the City committed to beginning the process of visiting FSEs in May 2017 to begin the process of informing business owners about the FOG Control Program and initiating the process of permitting these facilities.
F.1.a
Packet Pg. 596
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
Due to reorganizations within City departments, staffing constraints, and restrictions associated with COVID 19, the City has not met these objectives. The City began the process of collecting data from FSEs within their service area in May 2017 by utilizing a “Food Service Establishment Grease Control Device Survey”. The City also conducted initial training for sewer system maintenance and code compliance staff on the components of FOG Control Programs in preparation for contact with City FSEs. There was no evidence demonstrating the additional components of the program discussed in the SSMP have been initiated at the time of this Audit.
Conclusion: The section above is in marginal compliance with Section D.13(vii)(a). See recommendations below.
Finding: Section D.13(vii)(b): The City SSMP Revision 1, 2017, does not provide a plan and schedule for the disposal of FOG generated within the sanitary sewer system service area as there are no FOG disposal facilities in the vicinity. The SSMP does identify a list of licensed FOG hauling contractors who are required to dispose of FOG at a certified disposal facility.
Conclusion: The section above is in compliance with Section D.13(vii)(b).
Finding: Section D.13(vii)(c): The legal authority to prohibit discharges to the collection system and identify measures to prevent FOG-caused SSOs is located in the following City Municipal Code Sections:
• 13.04.090 - Materials Prohibited in Sewers
• 13.04.100 - Materials Director May Prohibit
• 13.04.120 - Grease Traps Required
Conclusion: The section above is in compliance with Section D.13(vii)(c).
Finding: Section D.13(vii)(d): The City Municipal Code Section 13.04.120 Grease Traps Required, requires FSEs to install a Fats, Oils, and Grease Control Device when it is determined by the Director of Public Works a trap or interceptor is necessary. Municipal Code Section 15.04.050 requires facilities to install grease traps or interceptors based on the 2013 Edition of the California Building Standards – Part 5: California Plumbing Code.
The City did develop; maintenance requirements, BMP requirements, record keeping and reporting requirements for individual FSEs as required by this subsection of the GWDRs.
Conclusion: The section above is in compliance with Section D.13(vii)(d).
Finding: Section D.13(vii)(e): The City Municipal Code Title 8.32.070 gives the City the authority to inspect and enforce violations of its Municipal Code. Applicable conditions specific to FOG control are included in Title 13.04. It was unclear at the time of this Audit if the City has sufficient staff to develop and implement a comprehensive FOG Control Program. A program has not been developed as of the date of this Audit. The City completed a staffing assessment as an amendment to the current Sewer Master Plan. Implementation of a FOG Control Program was included as part of this assessment but as of the date of this Audit, a formal plan for staffing a FOG Control Program was not available.
Conclusion: The section above is in partial compliance with Section D.13(vii)(e).
F.1.a
Packet Pg. 597
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
Finding: Section D.13(vii)(f): The City SSMP, Revision 1, 2017 discusses High Maintenance Ares (HMAs) which are subject to grease blockages. These forty-three (43) areas are inspected daily and cleaned when there is a visual indication of an obstruction. A general overview of these areas is provided in the SSMP in addition to an inspection/cleaning log for these locations. Staff tracks activity at these hot spots based on visual observations that require cleaning over the course of each year.
Conclusion: The section above is in compliance with Section D.13(vii)(f).
Finding: Section D.13(vii)(g): The City SSMP Revision 1, 2017, states that the City is not planning to develop and/or implement additional source control measures for FOG control other than the measures indicated in Sections a-f of the SSMP.
Conclusion: The section above is in compliance with Section D.13(vii)(g).
Sufficiency: Partial Compliance
Reference:
• SSMP Revision 1 dated January 2017 p. 7-1 to 7-10;
• City Municipal Code Chapter 13.04, 15.04 and 8.32
• CIWQS SSO Public Report – City of Hollister: Detail Page • City Grease Control Outreach Materials
• FOG Scheduling System Spreadsheet
• FOG BMP Handout
Deficiencies: The City is behind schedule with the commitments discussed in this Element of the 2017 SSMP for the development and implementation of a FOG Control Program. Current CIWQS data shows that FOG has contributed to approximately 50% of the SSOs experienced by the City between 2019 and 2021.
Recommendation: The City should continue to develop a formal FOG Control Program and summarize this program in applicable subsections of this SSMP Element. Components of this program should:
• Update the plan and schedule in the current SSMP to better reflect the development and implementation of a formal FOG Control Program when this plan is developed, and implementation is under way.
• Develop a program for the regular inspection of FSEs
• Update applicable portions of the City Municipal Code relevant to FOG Control • Clearly state FOG specific enforcement measures, when necessary, • Include a control mechanism such as a FOG discharge permit, • If it is determined that residential areas of town are contributing to FOG related SSOs and/or additional maintenance, increase efforts for residential FOG Control outreach, • Adopt design standards for FOG Control Devices such as Grease Traps and Interceptors
• Provide a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area F.1.a
Packet Pg. 598
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
8.0 System Evaluation and Capacity Assurance Plan [SSSWDR D.13(viii)]
SSSWDR D.13(viii) states:
The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system sections for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a). Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to a SSO discharge deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events;
(b). Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and
(c). Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding.
(d). Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D.14.
Findings: Section D.13(viii)(a-d): The City has identified areas of the collections system that are currently or projected to have inadequate capacity as a result of build out within the City. These areas were identified in a Sanitary Sewer Collection System Master Plan (SSCSMP), completed in 2018 which provides an analysis of existing and future dry weather flow conditions for sewer lines and lift stations. Wet weather flow conditions were not included as part of this analysis as the City has not observed any significant Inflow and Infiltration in their system and there have been no records of capacity related SSOs since 2011. Wet weather estimates gathered from the City WWTP show a 2% increase in flows due to Inflow and Infiltration which has not had a negative effect on the collection and conveyance system. The City SSCSMP includes design criteria, and capital projects which are ranked to determine priority for future construction.
F.1.a
Packet Pg. 599
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
Lift Stations
The analysis concludes that all (4) four City owned lift stations are adequate to meet existing capacity needs and (2) two of the (4) will require capacity related upgrades to meet future development demands.
Sewer Lines
The City SSCSMP identifies (6) six areas of the existing collection and conveyance system that are capacity deficient under existing maximum flow conditions and (9) nine areas of the existing collection and conveyance system that will be capacity deficient under future build out conditions.
The City has developed a 5-year schedule for implementation of capital improvement projects as outlined in the 2010 Master Plan and associated City 2018/19 to 2022/23 CIP Program approved in 2018 by the City Council. The City plans to reevaluate the CIP Program and prioritize capacity related projects on an ongoing basis.
Conclusion: The section above is in compliance with Section D.13(viii)(a-d). See recommendations below.
Sufficiency: In Compliance
Reference: City Revision 1 dated January 2017; City of Hollister Sanitary Sewer Collection System Master Plan 2018. Capital Improvements Projects Program: Wastewater – 2018/19 to 2022/23.
Deficiencies: None at this time.
Recommendation: An updated schedule summarizing the status of capacity related projects should be included or referenced in the SSMP.
F.1.a
Packet Pg. 600
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
9.0 Monitoring, Measurement, and Program Modifications [SSSWDR D.13(ix)]
SSSWDR D.13(ix) states:
The Enrollee shall:
(a). Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
(b). Monitoring the implementation and, where appropriate, measure the effectiveness of each section of the SSMP;
(c). Assess the success of the preventative maintenance program;
(d). Update program sections, as appropriate, based on monitoring or performance evaluations; and
(e). Identify and illustrate SSO trends, including frequency, location and volume.
Finding: Section D.13(ix)(a): The City has not maintained relevant information necessary to establish and prioritized SSMP activities in the SSMP and has not, as of the date of this audit, maintained and assessed records associated with O&M activities, such as sewer cleaning records, emergency callout records, and emergency work reports. The City should implement the plan and schedule identified in the 2017 SSMP to further assess the condition of the collection system and to help evaluate the effectiveness of SSMP related activities.
Conclusion: The section above is out of compliance with Section D.13(ix)(a). See recommendations below.
Finding: Section D.13(ix)(b) and (c): The City does not formally evaluate on an annual basis the implementation or effectiveness of each section of the SSMP or preventative maintenance activities.
Conclusion: The section above is out of compliance with Section D.13(ix)(b) and (c). See recommendations below.
Finding: Section D.13(ix)(d): The City SSMP was updated in 2017 based on the findings of the 2016 SSMP Audit, however sections of the SSMP are now out of date and require updates.
Conclusion: The section above is in partial compliance with Section D.13 (ix)(d). See recommendations below.
Finding: Section D.13(ix)(e): The City SSMP began tracking the frequency, location, and cause, of SSOs in 2017 and has included historical data between 2010 and 2015 in Table 9-2 of the SSMP. Data is required to be entered and analyzed from 2016 – 2020 and future years to allow the City to trend this SSO data. A review of recent CIWQS reports do not document the cause of SSOs. This data should be entered into CIWQS in the future to enable the City to better trend the causes of SSOs.
F.1.a
Packet Pg. 601
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
Conclusion: The section above is in partial compliance with Section D.13(ix)(e). See recommendations below.
Sufficiency: Partial Compliance
Reference: City SSMP Revision 1 dated January 2017. CIWQS Report 5/28/21.
Deficiencies: The City has not demonstrated that it has taken steps to implement the plan identified in their 2017 SSMP to formally evaluate and update their SSMP based on the directives included in this element. The SSMP and this Element of the WDRs requires enrollees to evaluate the implementation or effectiveness of each SSMP Section. At the time of this Audit, the City had not demonstrated that they were collecting and reviewing the necessary data to conduct these evaluations.
Recommendation: Implement the written program to schedule, track, and evaluate the effectiveness of preventative maintenance for the sanitary sewer system. Review and asses the effectiveness of each SSMP section annually. Update the written record of SSO trend evaluation and identification at the end of each calendar year. Collect necessary data, assess this data and incorporate annual findings into this SSMP Element annually.
F.1.a
Packet Pg. 602
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
10.0 Sewer System Management Plan Program Audit [SSSWDR D.13(x)]
SSSWDR D.13(x) states:
As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.
Finding: Section D.13(x): The City developed a formal schedule and procedure to complete SSMP Audits on a two (2) year interval prior to the required August 2nd deadline in the identified calendar year. The City identifies the following as part of the Audit process:
1) Data that should be reviewed in a SSMP Audit Data and Records Request, 2) A summary of the Audit Procedure, and
3) Ranking Criteria for the Audit
The City completed the required 2019 Audit prior to the August 2, 2019 due date. The Audit Report assesses the City SSMP compliance with the SSGWDRs and the City’s effectiveness in implementing their SSMP.
Sufficiency: In Compliance
Reference: City SSMP Revision 1 dated January 2017, Pages 10-1 thru 10-3.
Deficiencies: In the past three audit cycles the City has been substantially effective at implementing this section. The 2015 SSMP Audit was due on or before August 2, 2015 but completed on November 2, 2015. The 2019 Audit was completed prior to the August 2, 2019 deadline and the 2021 Audit is forecasted to be completed prior to August 2, 2021.
Recommendation: The next bi-annual audit is due prior to August 2, 2023, based on the August 2, 2009 required date of adoption. Schedule future SSMP Audits prior to the bi-annual date to ensure compliance with this section utilizing a format that meets the requirements found in Section D. 13 of the SSSWDRs.
F.1.a
Packet Pg. 603
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
11.0 Communication Program [SSSWDR D.13(xi)]
SSSWDR D.13(i) states:
The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communications with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
Section D.13 (xi): The City SSMP identifies the necessary components and methods to ensure adequate communications with stakeholders, the general public and interested parties regarding the development and implementation of the SSMP. The City presented the SSMP to the City council in February 2017 at a regular Council Meeting, discussing all eleven (11) elements and supporting programs.
The SSMP is also posted on the City website: http://hollister.ca.gov/government/city- departments/engineering/. Additional communication efforts were planned to occur on an ongoing basis however there was no evidence of additional communication program implementation occurring at the time of this audit. The City should calendar the communication tasks outlined in the SSMP to ensure they are carried out for compliance with the requirements in this element of the SSMP.
The City identifies one satellite/tributary system (San Benito County Labor Camp) connected to the City sewer system in the SSMP. Annual meetings are identified to be conducted in October with this entity to discuss sewer best management practices and FOG control. At the time of this Audit, these communications had not occurred.
Sufficiency: Partial Compliance
Reference: City SSMP Revision 1 dated January 2017, City of Hollister website:
www.Hollister.ca.gov .
Deficiencies: There was no evidence documenting communication efforts with San Benito County Labor Camp as prescribed in the City’s SSMP. Additionally, there was no evidence that Social Media outreach and annual City Council meeting outreach regarding the SSMP and sewer O&M occurred.
Recommendation: Implement the plan and schedule identified in the SSMP Communication Program involving the City Council, interested stakeholders and members of the public. Keep a record of all outreach efforts and coordination as supporting documentation for this section of the SSMP. Follow through with outreach efforts involving satellite/tributary sewer systems to your collection system and document any communications conducted with them relevant to the City’s SSMP and supporting programs.
F.1.a
Packet Pg. 604
Sewer System Management Plan – Revision 1
Audit Report by Wallace Group
City of Hollister
August 2, 2021
Records List by SSMP Section
1.0 Goals – See Records under Sections 3 - 11
2.0 Organization
a. SWRCB CIWQS Facility at a Glance City of Hollister: June 2021 b. City Council Meeting Minutes (SSMP Adoption), 2/21/17
3.0 Legal Authority
a. City of Hollister Municipal Code, Chapter 13.
4.0 Operation and Maintenance Program
a. City Critical Parts, Equipment, Vendor and Contractor List 2021 b. Sewer Line Daily Route (Hot Spot) List & Cleaning Log Templates c. Lift Station Log Templates
d. Sewer Line Cleaning Log Templates
e. Lift Station Invoices – 2019 – 2021 – Upgrades, Maintenance and Service Calls f. 2010 Sanitary Sewer Collection System Master Plan
g. City of Hollister Capital Improvement Program 2018/19 – 2022/23 h. CCTV Logs 2018-2020
i. O&M & Safety Training Logs 2020
5.0 Design and Performance Standards
a. City of Hollister Design Standards, Standard Specifications and Standard Plans:
2013,
b. City Municipal Code, Chapter 13
6.0 Overflow Emergency Response Plan
a. CIWQS Operations Report 5/28/21
b. SSO Reports 2019 & 2020
7.0 Fats, Oils, and Grease Program
a. City Municipal Code: Chapter 13
b. CIWQS SSO Public report – City of Hollister Detail Page: June 2021 c. City FOG BMP Handout
8.0 System Evaluation and Capacity Assurance Plan (SECAP) a. City of Hollister Sanitary Sewer Collection System Master Plan 2010 b. City of Hollister Capital Improvement Program 2018/19 – 2022/23
9.0 Monitoring, Measurement, and Program Modifications
a. SWRCB CIWQS Facility at a Glance and City Operational Report: June 2021 b. City of Hollister SSMP Task List, 2017 Rev 1
10.0 SSMP Audits
a. City of Hollister 2019 SSMP Audit Report
b. SSMP Audit: 2021 Data and Records Request
11.0 Communication Program
a. City of Hollister Website: www.Hollister.ca.gov
F.1.a
Packet Pg. 605
City of Hollister Sewer System
Management Plan
October 3, 2022
F.1.b
Packet Pg. 606
Overview
•Sewer System Management Plan and Elements
•New Requirements: Waste Discharge
Requirements (WDRs) Anticipated for Adoption in
2022
F.1.b
Packet Pg. 607
Sewer System Management
Plan (SSMP)
•Why?CA Water Code and Federal Clean Water
Act
•What?Plan and Schedule to Properly Manage
and Maintain Sanitary Sewer System
•Living Document: Develop / Implement / Document
Progress / Review / Assess / Update
•State of CA Goal of SSMP = Proper Operation and
Maintenance of System for SSO Reduction
F.1.b
Packet Pg. 608
Plan and Elements
•Goal(s)
•Specific to City’s System
•Measurable
•City’s Goals
•Less than 5 Sanitary Sewer Overflows (SSOs)/year with
zero SSOs in the same location over a two-year period
•Collect and analyze CCTV data to develop a
Rehabilitation and Replacement Program based on
CCTV findings by the end of 2025/26 FY
•Clean entire collection system every three (3) years
•Provide NASSCO Training for two (2) wastewater staff to facilitate standardized CCTV analysis of system
•Clean Entire System every 2 years
F.1.b
Packet Pg. 609
Plan and Elements
•Organization
•LRO(s) and Data Submitter(s)
•SSMP Implementation Roles and Responsibilities
•All associated names and Contact Information
•SSO Reporting Chain of Communication
F.1.b
Packet Pg. 610
Plan and Elements
•Legal Authority
•Illicit Discharges
•Sewer Design and Construction
•Access to Publicly Owned Laterals
& Easements
•Limit Discharges of FOG and Debris
•Enforce Violations
F.1.b
Packet Pg. 611
Plan and Elements
•Operations and Maintenance Program
•System Map (Sewer and Storm Water)
•Preventative Maintenance Program
(Schedule, Implement, Assess)
•Rehabilitation & Replacement Plan
(Based on CCTV and other maintenance data w/ identified funding sources)
•City and Contract Staff Training
•Equipment and Replacement Part Inventories
(Comprehensive w/ vendors/contractor info)
F.1.b
Packet Pg. 612
Plan and Elements
•Design and Performance Provisions
•Design and Construction Standards and
Specifications: 2019
•Inspection and Testing Procedures and
Standards
F.1.b
Packet Pg. 613
Plan and Elements
•Overflow Emergency Response Plan (OERP)
•Notification Procedures
•SSO Response
F.1.b
Packet Pg. 614
Plan and Elements
•Overflow Emergency Response Plan
•OERP Training
•Emergency Operations Procedures
•SSO Containment and Impact Mitigation Program
•Water Quality Monitoring Program
F.1.b
Packet Pg. 615
Plan and Elements
•FOG (Fats, Oils & Grease) Control Program
•Public Outreach
•FOG Disposal
•Legal Authority
•Discharge Prohibitions
•Inspections and Enforcement
•GCD Requirements
•FOG HMA Identification
•Source Control Measures
F.1.b
Packet Pg. 616
Plan and Elements
•FOG Control Program
•FOG control has historically been an issue for the
City with 66% of SSOs showing FOG as a
contributing factor between 2010 and 2021.
(It should be noted that recent FOG Control Program efforts have reduced the percentage of SSOs caused by FOG over the past six (6) years by ~ 30%).
F.1.b
Packet Pg. 617
Plan and Elements
•System Evaluation and Capacity Assurance Plan
•Capacity Evaluation (Wet Weather and Dry Weather)
•Design Criteria
•Capacity Enhancement Measures (CIP)
•Schedule and Funding
•Track Status of Projects
F.1.b
Packet Pg. 618
Plan and Elements
•Monitoring, Measurement and Program
Modifications
•Establish and Prioritize SSMP Activities
•Monitor and Evaluate SSMP Implementation
Effectiveness
•Assess the PM Program
•Update the SSMP based on Evaluations
•Identify and Illustrate SSO Trends/Causes
F.1.b
Packet Pg. 619
Plan and Elements
•SSMP Program Audits
•Occur a Minimum of Every 2 Years (from original
required adoption date)
•Report Must be Kept On File with SSMP
•Purpose of Audit
•Evaluate SSMP and Program Effectiveness
•Evaluate Enrollee’s Compliance and Implementation
•Identify Deficiencies
•Establish Plan and Schedule to Correct Deficiencies
F.1.b
Packet Pg. 620
Plan and Elements
•Communication Program
•Regular Outreach/Reporting to City Council and
Public
•Opportunity for Public Input and Education
•Tributary and/or Satellite Communication and
Coordination
F.1.b
Packet Pg. 621
New WDRs
•Questions?Anticipated for Adoption December 2022
•Legally Responsible Official Certification Requirements – WWTP Grade II, Collections Grade II, Licensed Engineer for Audit, SSMP and SSO Certification (Grade II Certifications must be “active” w/in system)
•3 -Year Audits (submitted to RWQCB with requirement to include implementation plan & schedule for corrective
actions)
•Requirements for Submittal of Annual Report to SWRCB – data TBD
F.1.b
Packet Pg. 622
New WDRs
•Questions?Anticipated for Adoption December 2022 (continued):
•6 -Year Updates -significant overhaul w/ new requirements •Analysis of Climate impacts and other threats on system ops & capacity,
•System resiliency and assessment requirements,
•10 year running system performance analysis
•CIP funding/schedules and financial audit records
•Adaptive management strategies,
•Communication program –satellite, sewer users, Council Members.
F.1.b
Packet Pg. 623
Thank You
•Questions?•Questions?
F.1.b
Packet Pg. 624
Contact Us
•612 Clarion Court, San Luis Obispo, CA 93401
•T 805 544-4011 F 805 544-4294
• www.wallacegroup.us
•Bill Callahan: [email protected]
F.1.b
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: OCTOBER 3, 2022
SUBMITTED: September 22, 2022 AGENDA ITEM: Introduction and Adoption of Resolutions and Ordinances
DEPARTMENT:
DEPARTMENT HEAD:
Administrative Services
Cecilia Rodriguez, Management
Analyst
CONTACT: Renee Perales, CIP Manager
831-636-4360 x17
TITLE OF ITEM: RESOLUTION NO. 2022-175, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER REJECTING ALL BIDS RECEIVED ON JULY 13, 2022, AND AUTHORIZING STAFF TO REBID THE 2022 CITYWIDE SLURRY SEAL PROJECT, CIP C2204
BRIEF DESCRIPTION: This resolution will reject the bids received, and authorize staff to rebid the 2022 Citywide Slurry Seal Project, CIP C2204.
RECOMMENDATION: Staff recommends that the City Council adopt the resolution rejecting all bids received on July 13, 2022 and direct staff to re-bid the project.
DEPARTMENT SUMMARY: The City engaged Kimley Horn to prepare plans and specifications for a 2022 Citywide Slurry Seal Project. This project will provide a type 2 slurry seal treatment to various city streets that meet the criteria for a slurry seal. This project will cover 34,450 LF or 6.52 miles of city streets.
The streets that were chosen have minimal base and pavement failures with no structural issues, and have only minor cracks that can be sealed with a slurry seal. By opting for this type of treatment, it will preserve and extend the life of the road for a period of at least four to seven years. Additionally, it will allow the city to maintain the streets more cost effectively in the future because it will prolong the need for costlier treatments like a complete reconstruction or grind and overlay project.
See attached list of street segments to receive this treatment.
The Engineer’s estimate for this project is $1,310,000.00.
On July 13, 2022, four (4) bids were received. The lowest bid was received from Doolittle Construction, LLC in the amount of $952,021.60.
During the bid review process, staff discovered that Doolittle Construction had liste d subcontractors who would be performing over 50% of the work. This is a violation of the contract documents, General Condition, Section G8.
Staff was directed by legal counsel to bring forth a resolution rejecting all bids and asking council for authorization to rebid the project.
FINANCIAL IMPACT: None at this time
CEQA: N/A
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THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
Brett Miller, City Manager
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
Brett Miller, City Manager
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RESOLUTION NO. 2022-175
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER REJECTING ALL BIDS RECEIVED ON JULY 13, 2022, AND AUTHORIZING STAFF TO REBID THE 2022 CITYWIDE SLURRY SEAL PROJECT, CIP C2204
WHEREAS, the City Council authorized staff to solicit bids for the 2022 Citywide Slurry Seal Project, CIP C2204; and
WHEREAS, in June, 2022, staff called for sealed bids; and
WHEREAS, on July 13, 2022, four (4) bids were received; and
WHEREAS, during the bid review process it was discovered that there was a violation of the general conditions in the low bid; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister rejects all bid received on July 13, 2022 and authorizes staff to rebid the 2022 Citywide Slurry Seal Project, CIP C2204.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 3rd day of October, 2022, by the following vote:
Ignacio Velazquez, Mayor
ATTEST:
Bonnie Gawf, CMC, Interim City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, BONNIE GAWF, CMC, Interim City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2022-175, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 3rd day of October, 2022, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of October, 2022.
Bonnie Gawf, CMC
Interim City Clerk of the City of Hollister
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: OCTOBER 3, 2022
SUBMITTED: September 27, 2022 AGENDA ITEM: Reports of City Council, Officers, Boards and Committees
DEPARTMENT:
DEPARTMENT HEAD:
City Manager
Brett Miller, City Manager
CONTACT: Daisy Caceres, Senior Support
Services Assistant
831-636-4300 x1010
SPONSOR(S): Morales
TITLE OF ITEM: SUNNYSLOPE WATER DISTRICT PRESENTATION
BRIEF DESCRIPTION: Sunnyslope Water District General Manager Drew Lander will present a report the Gavilan College extension and be available for questions.
RECOMMENDATION: Staff recommends that the City Council receive the report from Drew Lander and provide staff direction.
DEPARTMENT SUMMARY: General Manager Drew Lander from Sunnyslope Water District will present a report on Sunnyslope Water District and will be available for any questions Council may have on his presentation.
ATTACHMENTS:
1. 20221003 SSCWD - City Presentation
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
Brett Miller, City Manager
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Jerry Buzzetta, President
Directors
James Parker
Mike Alcorn
Dee Brown
Ed Mauro
Drew A. Lander P.E.
General Manager
Jose J. Rodriguez
Superintendent
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Purpose of Today’s Sunnyslope (SSCWD)
Discussion
•Recent Partnering Meetings Between SSCWD And LAFCO Staff Have Resulted In A Common Goal To Support LAFCO Mandates Through Community Solutions.
•The Current SSCWD Elected Board Members Have Given The General Manager Direction To Actively Seek Solutions For Greater Water And Wastewater Resilience Within The District.
•SSCWD Requests The City Council Provide The City Manager Direction To Develop A “Sewer Capacity Purchase Agreement” Between SSCWD And The City For 0.07MGD (Approximately 1.75% Of Current Permitted Treatment Capacity.)
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COMMUNITY SOLUTIONS
•Gavilan College Extension
•Sewer Connection Needed •Onsite And Offsite Improvements Required •Fairview Corners Development & Lee Development
•Will Serve Letters Issued By City And SSCWD•Developer Will Construct Improvements To Benefit Gavilan And SSCWD •City Sewer Plant Utilization
•Include Cielo Vista Subdivision Into City Treatment Plant•Increase Sewer Connections And Revenue •SSCWD Can Save The City Thousands Of Dollars In Operational Costs At The City WWTP.
•Consolidate Treatment Plants
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FUTURE COMMUNITY BENEFITS
•Resolution To Gavilan College Sewer Connection Needs.
•Resolution To LAFCO Concerns With City Sewer Service Provided Outside Of City Limits.
•All Sewer Service Outside Of The City Limits Could Be Delegated Back To SSCWD For Day‐to‐day Field Services And Responsibilities. •SSCWD Provides Sewer Collection, And The City Will Provide Treatment Through Contract With SSCWD.
•Contract Will Strengthen SSCWD And City Of Hollister Cooperation And Provide The City With Clear Authority To Grant Or Deny Future Sewer Service Requests Outside Of City Limits.
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: OCTOBER 3, 2022
SUBMITTED: September 22, 2022 AGENDA ITEM: Reports of City Council, Officers, Boards and Committees
DEPARTMENT:
DEPARTMENT HEAD:
City Manager
Brett Miller, City Manager
CONTACT: Daisy Caceres, Senior Support
Services Assistant
831-636-4300 x1010
TITLE OF ITEM: LOW INTEREST BUSINESS LOAN UPDATE
BRIEF DESCRIPTION: Staff will provide City Council with a report on the status of the Low Interest Business Loans.
RECOMMENDATION: Receive report from Staff and provide direction if necessary.
DEPARTMENT SUMMARY: Staff will provide City Council with a report on the status of the Low Interest Business Loans. Staff is proposing some amendments to the qualifications and would like to receive direction from Council.
ATTACHMENTS:
1. Low Interest Business Loan Presentation
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
Brett Miller, City Manager
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OCTOBER 3, 2022
City of Hollister
Low Interest Business Loan
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LOW INTEREST
BUSINESS LOAN
At the May 2nd City Council Meeting, Staff received direction to establish a Low Interest Business Loan for Restaurants, Commercial/Non-Kitchen, and ADA Upgrades Business Loan
Program. This Program is available to all eligible businesses located in Downtown District of the City of Hollister.
The Program is designed to stimulate economic growth,
increase the vibrancy of the Downtown area, and create
jobs that will improve the living conditions of residents in the community.
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PROGRAM GUIDELINES
You must be a start-up
business
Must open in the
Downtown District
If you are the tenant
leasing space, you must
have the property owner
co-sign in order to be
funded.
To be eligible for the Loan
Program
Low Interest Loan for Restaurants and
Commercial/Non-Kitchen Businesses
City would provide a fifteen (15) year with a 2%
simple interest rate loan program for the
development of new businesses in the Downtown
area up to $2,000,000 in total loans. The loan
amounts are as follows:
Restaurant with a Kitchen $150,000
Retail or Restaurant type with no Kitchen $50,000
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SOCIAL MEDIA PLATFORMS
ADVERTISMENT
SAN BENITO COUNTY CHAMBER NEWSLETTER
SAN BENITO COUNTY BUSINESS COUNCIL
CAL COASTAL SBDC
ALL ADVERTISMENT HAS BEEN MADE
IN ENGLISH AND SPANISH
MET WITH DOWNTOWN BUSINESSES
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INQUIRIES AND NEXT STEPS
As of Monday September 26, Staff has received 12
inquiries on the loan program.
Two businesses have submitted all their information
and are qualified to receive the loan. However, their
property owner wont sign off on the loan. Staff has
been working with the City Attorney for alternative
solutions.
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Thank You
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: OCTOBER 3, 2022
SUBMITTED: September 27, 2022 AGENDA ITEM: Unfinished Business DEPARTMENT:
DEPARTMENT HEAD:
City Manager
Brett Miller, City Manager
CONTACT: David Mirrione,
TITLE OF ITEM: UPDATED CITY COUNCIL PROJECTS
BRIEF DESCRIPTION: City Council has requested a list of Agenda items, work items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.
RECOMMENDATION: Staff recommends that the City Council receive the report and hold a discussion, if so desired.
DEPARTMENT SUMMARY: On February 22, 2022, The City Council provided direction for staff to compile a list of all requests from Council that have been given to staff, back to January 18, 2022. The request is for this list to be added to, and placed under “Unfinished Business” on each agenda.
ATTACHMENTS:
1. 2022-09-28 - Council Projects
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
Brett Miller, City Manager
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
Brett Miller, City Manager
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2022 Council Agenda Item Requests 9/28/2022
1 Velazquez 1/18/2022 Discussion on parking/parking garage fees
Development Services
(Planning)
Kimley Horn to provide 4 Leaf
with Garage Fee Study. Once
survey is received, staff will
evaluate if new survey is
needed or if it can be
addressed in house.
2 Burns, Morales 2/22/2022
Discuss the appeal process for
developers appealing Planning
Commission decision, analysis on what
other cities are doing
Development Services
(Planning)
Included in Zoning and
Municipal Code Update
project.
3 Burns 3/21/2022 Discuss a Historical Officer position at budget time City Manager Will bring item back to goal
setting meeting.
4 Burns, Morales, Perez 4/4/2022 Shopping Cart Ordinance Review City Attorney / Police (Code Enforcement)10/3/2022
Second reading of ordiance
will be brought to Council on
10/3/22.
5 Burns, Morales, Perez 4/4/2022 Food Truck Ordinance Review City Manager Planning working on an
ordinance after completion of
general plan.
6 Burns, Morales, Perez 4/18/2022 Analysis of Swope Alley City Manager Engineering requested funding
for alley studies on May 16,
2022. Performing studies.
7 Burns, Morales, Perez 4/18/2022 Building maintenance program Community Services Department working on RFQ for Facility Assessment Survey.
8 Burns, Morales, Perez 4/18/2022
Review Hollister Municipal Code that
speaks about security for events, fees,
and permit fees associated with them.
City Manager Working with Willdan on
scope
Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status Completed
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2022 Council Agenda Item Requests 9/28/2022
Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status Completed
9 Council Member(s)5/2/2022
Strategic Plan and Study for Vista Park
Hill improvements, quotes for creating a
dog park at Park Hill to be included in
next budget cycle
Parks & Recreation
Topo survey has been
contracted with Kelly
Engineering and survey should
be ready by 10/31/22. Dog
park at Vista Park will to be
included in 2022-23 budget for
Council consideration. Topo
survey moved from 9/30 to
10/31 due to a delay in
receiving the title report.
10 Burns 5/16/2022
Adopt a policy for staff to return calls
and emails within 24 hours, and if out of
office place notification on their email
City Manager
Working on finding a good
customer service training.
Assigned to Assistant City
Manager.
11 Burns 5/16/2022
Hire full time employees for building
Department Building Official and
Building Inspector
Administrative Services (HR)
Approved as part of the
Budget. On HR's recruitment
schedule.
12 Morales 9/6/2022 Council pay increase City Attorney
City Manager working with
City Attorney to determine
next steps.
13 Resendiz/Morales/Perez 9/6/2022 Letter to Board of Supervisors regarding fentanyl crisis in San Benito County City Manager 11/7/2022 Behavioral Health has
requested to present at
11/7/22 council meeting. Will
evaluate need for letter post
presentation.
14 Burns/Perez 9/6/2022 Develop cooling and warming center policy City Manager Will partner with County OES
to develop policy.
15 Resendiz 9/6/2022
Review Animal Control Ordinance to
ensure that "puppy mills" are not
inadvertently permissible in city.
Police (Animal Control)/ City
Attorney
Police Department is
reviewing Ordinance 1219.
Will be discussed at upcoming
Study Session on Animal
Control.
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2022 Completed Agenda Items 9/28/2022
1 Burns 1/18/2022
Victor Gomez's project (2021-147)
be placed on a future special
meeting agenda
City Clerk 4/2/2022 Special Meeting with
presentations by Victor 4/2/2022
2 Resendiz 1/18/2022
Presentation from the high school
on the need for another high
school and impact fees for funding
City Manager 4/2/2022 Special Meeting (ran out of
time at the 3/7 Meeting)4/2/2022
3 Velazquez 1/22/2022
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
the City cancels, and to add that it
may be canceled due to COVID or
public safety staffing shortage.
Requested that the contract come
back by March 7 for Council to
review
City Manager 3/21/2022 Rally was canceled via Council
consensus 3/21/2022
4 Burns 2/7/2022 Consider cancelling Bird Scooter
program City Manager 3/21/2022 Direction given to staff re: Bird Contract 3/21/2022
5 Burns 2/22/2022 Closed session item to discuss
Safer Grant funding for firefighters City Manager 3/7/2022 3/7/2022 6 Morales 2/22/2022 Discussion on Gavilan College -
special meeting City Manager 4/2/2022 Special Meeting with presentation 4/2/2022
7 Perez 3/7/2022 Library AdHoc City Clerk 3/21/2022 created ad hoc, appointed 2 Council Members 3/21/2022
8 Perez 3/7/2022 Recreation Community Center Ad
Hoc City Clerk 3/21/2022 made this a subcommittee of
the Library Ad Hoc 3/21/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date H.1.a
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2022 Completed Agenda Items 9/28/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 9 Velazquez 3/7/2022 Purchase or more speed cushions
placed on a future agenda City Manager 3/21/2022 done via Resolution 3/21/2022 10 Council
Member(s)3/21/2022 150th Celebration Proclamation City Clerk 4/4/2022 4/4/2022 11 Burns 2/7/2022 Discussion on hazard pay first
meeting of April City Manager 4/4/2022
MOU's re: Hazard Pay for
Employees approved
5/2/2022
5/2/2022
12 Council
Member(s)3/21/2022 "Welcome to Hollister" sign arch
over downtown, cost and design City Manager Approved at Special meeting 4/25/22 4/25/2022
13 Burns, Morales,
Perez 4/4/2022 Appropriation for $20,000 to
Bulldog Boxing City Manager 4/4/2022 Approved $30,000 at 5/2/222 Meeting 5/2/2022
14 Burns, Morales,
Perez 4/18/2022 Special Council Meeting for Sign
Contract City Manager 4/25/2022 Completed 4/25/22 4/25/2022 15 Burns, Morales,
Perez 4/4/2022
Research cost to have fiber to
Brigantino Park and Treatment
Plant and Fire Station 2
IT Completed 4/27/2022
16 Burns, Morales,
Perez 4/18/2022 Special Council Meeting to discuss
Ralley and Fire District City Clerk Scheduled Special meeting for 5/14/22 5/14/2022
17 Burns 3/21/2022 Police Department Ad Hoc
Committee City Clerk 4/18/2022 Created PD Communications AdHoc on 12/20/2021 4/18/2022
18 Morales 2/22/2022 Discussion on the Ordinance
regarding Council Code of Conduct City Clerk 4/18/2022 Provided update on 4/18/2022 CCM.4/18/2022
19 Burns, Morales,
Perez 4/4/2022 Committee for Rally and Festivals City Clerk 4/18/2022 Council Members Morales and
Perez were appointed on April
18, 2022.
4/18/2022
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2022 Completed Agenda Items 9/28/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 20 Morales 1/18/2022 Create a way for Council to submit memos for the agenda City Clerk 4/18/2022
Clarified Council Member
wants to submit items to City
Clerk for posting to COH Social
media sites.
4/18/2022
21 Perez 1/18/2022
Discuss changing/increasing
Council salaries-City Clerk provided
Council & CM with current
Ordinances 978 & 1080
City Manager 3/7/2022
First Reading of Ordinance to
amend City Code set for May
16, 2022. Item did not pass.
5/16/2022
22 Burns, Morales,
Perez 4/4/2022
Presentation of substandard
Housing with statistics for past
substandard housing that are
significant
Code Enforcement 4/4/2022 On May 16, Council Meeting
Agenda 5/16/2022
23 Burns, Morales,
Perez 4/4/2022 Council Salary Ordinance City Manager
First Reading of Ordinance to
amend City Code set for May
16, 2022-Did not pass
5/16/2022
24 Burns 5/2/2022 Update on substandard housing
Housing,
Development
Services
Presentation on May 16, 2022 5/16/2022
25 Council
Member(s)5/2/2022
Presentation on the RDA, bring
back the annual report for
acceptance (Jamila)
Housing,
Development
Services
Presentation on May 16, 2022 5/16/2022
26 Burns, Morales,
Perez 4/4/2022
Code of Conduct Ordinance
Review to make sure it is not
unconstitutional
City Clerk 4/4/2022
Memorandum will be
provided to Council by outside
attorney. Memo provided on
5/25/2022 on Regulating
Speech and removing
disruptive speakers
5/25/2022
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2022 Completed Agenda Items 9/28/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 27 Burns 2/22/2022
Discussion on Charter City, Term
Limits, and placing these items on
the ballot.
Ad Hoc 4/18/2022
Consultant is working on
Term Limits. Council
Direction for Charter City to
be brought back for
discussion in February of
2023. Council Term limit on
agenda for 6/6/2022 for
approval
6/6/2022
28 Burns 2/22/2022
Discussion on vacant lot downtown
San Benito Street at 7th St across
from the Memorial Building as a
park for green space
City Manager Inquiring with realtors, owner
doesn't want to sell.6/30/2022
29 Burns 2/22/2022
Discussion on acquiring
commercial vacant parcel on
Sunnyslope east of Airline Hwy and
South of Memorial, on South side
of road (6 acres) for a community
park.
City Manager
Developer working on a
project for site and the land is
in escrow.
6/30/2022
30 Velazquez 3/21/2022 Discussion or Study Session on
creating a Fire District City Clerk 4/18/2022
Request to LAFCo on the
process & working with
Elections Consultant. Special
Meeting to be held on May
14, 2022. LAFCO provided the
process to Council. May be
ready for Election in 2024 if
process is started in time.
Considered
complete
5/14/2022
31 Burns 3/21/2022 Discussion of putting the Rally on
the ballot City Clerk 4/18/2022
Special Meeting to be held in
May 14. Consultant is working
on Advisory Measure. On
June 6 Agenda for Council
Approval.
6/6/2022
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2022 Completed Agenda Items 9/28/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 32 Burns, Morales,
Perez 4/4/2022
Identify which sidewalks need
repairs and determine from that
how much money is needed
City Manager
Direction given to staff to
allocate $500,000 from ARPA
Funds, divide amongst 5
Council Members - Council to
send locations
Waiting on
individual Council
Members
33 Council
Member(s)5/2/2022 Presentation on grants, low
income housing
Housing,
Development
Services
Agenda item in June 2022 6/6/2022
34 Burns 5/16/2022 Look again at non permitted
vendors in city jurisdiction Code Enforcement Code patrolling on weekends 6/30/2022 35 Burns 5/16/2022
Report on Fire Inspection
Resources & how prevention may
have helped prevent fires
downtown
Fire Department Fire Presented in June 2022 6/21/2022
36 Burns 5/16/2022 Creation of Fire Bureau &
Resources necessary
Fire Department &
City Manager
Approved as part of the
Budget 6/27/2022
37 Burns 5/16/2022
Report on Budget for Fire
Department being Over Budget
and Under budgeted
Fire Department &
City Manager Presentation on June 6, 2022 6/21/2022
38 Burns 5/16/2022 Fire Department Liaison
Appointment on next agenda City Clerk 6/6/2022 Placed on June 6, 2022 Agenda 6/6/2022
39 Resendiz 5/16/2022 Speed Cushion update City Manager emailed Council 6/30/2022 6/30/2022 40 Burns 3/21/2022 Renaming Union Road to "Cesar
Chavez Way"City Manager 8/1/2022
Engineering bringing to August
2022 Meeting. If approved
working on ribbon cutting
8/1/2022
41 Burns 3/21/2022 RFP for Communications Center
feasibility study Police PD to bring agenda item on
9/6.9/6/2022
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2022 Completed Agenda Items 9/28/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 42 Burns, Morales,
Perez 4/18/2022 Review policies for Noise
Ordinance to include other animals
Police (Animal
Control)/ City
Attorney
This matter has been handled
via Ordinance brought to
Council on September 6, 2022.
9/14/2022
43 Burns/Perez/Mora
les 9/6/2022
Proclamation declaring October as
Breast Cancer Awareness month.
Fly Breast Cancer flag in October at
City Hall.
City Manager 9/19/2022 Proclamation on 9/19 agenda.9/19/2022 44 Burns 9/19/2022 Closed Session item on the Aiport
Tentant Evicition City Manager
City Manager provided Council
Member Burns with necessary
information so item does not
need to be put on closed
session.
9/19/2022
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2022 Update Requests from Council
(non-agenda items)
9/28/2022
#Council Member Meeting Date Update Requested Department Status Estimated Date of Completion Completed Date
1 Resendiz 1/18/2022
Discuss creating a Homelessness
committee with representatives from
different entities to tackle homeless
problem, to discuss this on a future
agenda
City Attorney City Attorney to research JPA MOU TBD
2 Perez 1/18/2022 Update on the tree program Community Services Dept has received a list of all trees trimmed or removed in Fiscal Year 2021-22. Report under review and will be distributed to council.
9/30/2022
3 Morales 1/22/2022
Development Services to create a
checklist of steps for new businesses to
get started to help streamline the process
Development Services Waiting on the new permanent Director to assess.12/31/2022 4 Velazquez 2/7/2022 Update on alleys, lighting on 6th street and solar lights
Development Services
(Engineering)
On 6/6/2022 Agenda. Alley survey is underway -
working on schedule with surveyor. 6th Street lights bid opening date is 7/13. Awarded 8/15/2022. Topo survey
work began in late July of 2022. Topo Surveys are due
to city on 9/16/22
10/31/2022
5 Morales 2/7/2022
Grant chart, showing what grants are
available, which are applied for, status,
etc. Will provide a template
City Manager On 6/6/2022 Agenda to request grant writer. Grant writer approved.9/30/2022
6 Burns 2/22/2022
Requested additional cameras be
installed in the Sunnyslope area due to
stolen car items
Police Getting quotes on additional cameras. Done as part of the budget.10/3/2022
7 Burns 2/22/2022
Requested discussion with the Parks
Manager about ideas for Skate Park, and
City investing in park cleanup.
Community Services /
Parks & Recreation
ACC has created an Ad Hoc committee. Focus on skate
park safety prior to beautification efforts. Cameras and fencing quotes being gathered. Graffiti cleanup
discussions underway with Community Services.
2/28/2023
8 Velazquez 2/7/2022 Update from Beautification ad hoc
committee in March Ad Hoc Committee Waiting on Ad Hoc Committee TBD 9 Morales 3/21/2022 Outdoor Night Market Development Services (Planning)Included in Zoning and Municipal Code Update project.TBD 10 Burns, Morales, Perez 4/4/2022 Social Media posts-votes of previous night Council Mtgs City Clerk Waiting for additional Deputy City Clerk 11/1/2022 H.1.a
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2022 Update Requests from Council
(non-agenda items)
9/28/2022
#Council Member Meeting Date Update Requested Department Status Estimated Date of Completion Completed Date
11 Burns, Morales, Perez 4/18/2022
As part of budget process, reports from
each dept on year to date
accomplishments, 3 year fiscal analysis or
forecast for anticipated equipment ,
projects, expenditures, performance
measures, task performance measures,
and employee satisfaction rate.
City Manager Part of the mid-year Budget 1/15/2023
12 Burns, Velazquez 5/2/2022
Staff research drought resistant ideas for
Jerry Gabe Dog Park and all future dog
parks
Parks & Recreation
Staff met with landscapers to assess sprinklers. Staff is contacting other cities to learn what materials they are using. Landscapers will be seeding the park on October. 2/28/2023
13 Council 5/2/2022
Upgrade or replace the lights downtown
and the first block of the side streets with
APRA funds
Community Services
Staff received estimate. Based on estimate, staff will
need to issue an RFP for services. Staff working to
develop RFP
12/31/2022
14 Resendiz 5/2/2022 Update on the Homelessness JPA City Attorney City Attorney to research JPA MOU TBD 15 Resendiz, Burns 5/2/2022
Earmark funds from ARPA to help
businesses transition to going green
(after other ARPA funding priorities are
met)
City Manager City will assist businesses as requested. City Manager will provide update at 10/3 Council meeting.10/3/2022
16 Resendiz 5/2/2022 Update on whether the City can be more restrictive regarding use of plastic bags
Community Services /
City Attorney
Staff received estimate. Based on estimate, staff will
need to issue an RFP for services. Staff working to
develop RFP
TBD
17 Morales 5/2/2022 An Ordinance to ensure that business are not fined for stolen shopping carts
Police (Code
Enforcement) / City
Attorney
Second reading of ordiance will be brought to Council
on 10/3/22.10/3/2022
18 Velazquez 5/2/2022
Add language in City Code to fine
developers who block the alleys, streets,
public right of way for longer than 2 days
with dumpsters or equipment
Development Services
(Planning)Included in Zoning and Municipal Code Update project.TBD 19 Velazquez 5/2/2022 Discussion on parking fees for the Briggs building
Development Services
(Engineering)
Researching establishment of parking fees. Developing
draft plan of action by September 30th.10/31/2022
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2022 Update Requests from Council
(non-agenda items)
9/28/2022
#Council Member Meeting Date Update Requested Department Status Estimated Date of Completion Completed Date
20 Velazquez 5/2/2022
Discussion on dark sky Ordinance to
prevent light pollution at night. Included
in Zoning and Municipal Code Update
project.
Development Services
(Planning and
Engineering)
Comparable ordinances sent to 4 Leaf by Kimley Horn
to assist in development of draft ordinance.TBD
21 Burns, Morales, Perez 4/4/2022 Naming of park by Fire Station 2: Cesar Chavez Park Parks & Recreation
Received Prop 68 grant for park construction. Will
include the name in all public outreach efforts as
required by the grant.
3/31/2024
22 Burns 9/6/2022 Organizational Charts for City and
Departments (include vacant positions)City Manager Departments submitting org charts to City Managers Office for review.10/17/2022
23 Burns 9/6/2022 Update on downtown sign
City Manager /
Development Services
(Engineering)
Engineering is currently reviewing plans for sign.
Structural review will be completed on 9/16/22. 9/30/2022 24 Burns 9/6/2022 Shade structure at Valley View Park Parks & Recreation Staff is working to secure quotes for shade structure.11/30/2022 25 Burns 9/6/2022
Union Rd signs need to be replaced with
Avenida Cesar Chavez signs at Fairview
and Hwy 25 intersections
Community Services Need to work with Caltrans on Hwy 25. City working to replace sign at Fairview Rd by 9/23.
TBD (Need timeline from
CalTrans)
26 Burns/Velazquez 9/6/2022
Confirm that judgement is due to city
from Irma Gonzalez and Elia Salinas and
begin collection process if applicable.
City Attorney City's Risk Management firm has confirmed that they are beginning the collection process.TBD
27 Resendiz 9/6/2022 Develop toddler activity area at Dunne Park Parks & Recreation Recreation researching costs to add feature to Dunne Park 6/30/2023
28 Resendiz 9/6/2022 200 Zinc Plates available for donation.Parks & Recreation Staff will contact Councilmember for contact information.9/30/2022
29 Resendiz 9/6/2022 Need speed cushions at intersection of Alvarado and Santa Ana
Community Services /
Development Services
(Engineering)
Will be installed the week of September 26th.9/30/2022
30 Resendiz 9/6/2022 General Plan Action Committee (GPAC) Update
Development Services
(Planning)Development Services developing a project timeline 11/30/2022 H.1.a
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2022 Update Requests from Council
(non-agenda items)
9/28/2022
#Council Member Meeting Date Update Requested Department Status Estimated Date of Completion Completed Date
31 Resendiz 9/6/2022 Need speed cushions near Calaveras School on Central Avenue
Community Services /
Development Services
(Engineering)
Staff is reviewing the traffic calming plan for Central Avenue near Calaveras School. Staff will contact the
Councilmember for clarification on exact location.
10/31/2022
32 Perez/Morales 9/6/2022 Provide streets/sidewalks/alleys schedule Community Services Meeting to be scheduled with CIP Manager,
Community Services, and Engineering to finalize
schedule
TBD
33 Morales 9/6/2022 Business Loan Program update City Manager Update program to make more businesses are eligible to receive loan.10/3/2022
34 Morales 9/6/2022 Timeline for Council Projects City Manager Assistant City Manager working with Department Heads to develop timelines for projects.10/31/2022
35 Perez 9/6/2022 Handicap parking permits in front of
residential property City Attorney City attorney to research.TBD 36 Burns/Velazquez 9/19/2022 Crosswalk on Ladd Lane City Manager Resolution to replace subcontractor brought to Council on 9/26/2022 9/26/2022
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2022 Completed Update Requests 9/28/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 1 Burns 1/8/2022 Set a hard stop date for map submission City Clerk 1/8/2022 2 Perez 1/8/2022
Requested the number of hits to the
redistricting website and emails received re:
submitting maps be emailed to council prior to
the next meeting
Information Systems
& Technology 1/8/2022
3 Velazquez 1/18/2022
Request any communications sent to Council
Members re: redistricting be sent to the City
Clerk and shared with all of Council
City Clerk 2/7/2022
4 Burns 1/18/2022 Report on the Bird Scooter pilot program-- revenue, issues, etc.City Manager 3/21/2022
5 Burns 1/18/2022 Update on the process of adding roofs to the parklets downtown City Manager 1/28/2022
6 Burns 1/18/2022 Update on the Executive recruitment process for various positions City Manager 1/22/2022
7 Burns 1/18/2022 Update on the American Rescue Plan (ARPA), plans for recognition or payment to staff City Manager 1/22/2022 8 Morales 1/18/2022
Council to submit information to be distributed
to the Community by Social Media or any other
ways from their committees
City Clerk 4/18/2022
9 Morales 1/18/2022
Update on all of the grants she mentioned the
City could apply for in December-Received an
email from CM on 4/12/2022 with an attached
excel sheet.
City Manager 4/12/2022
10 Perez 1/18/2022 Update on the Central Ave traffic calming project if it is complete DS-Engineering 3/16/2022
11 Morales 1/18/2022 Report on other City Council salaries and benefits City Manager 3/7/2022
12 Burns 1/22/2022 Analysis on how other cities are spending ARPA funds City Manager 4/4/2022
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2022 Completed Update Requests 9/28/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 13 Burns 1/22/2022
Department Heads go through the list of City
staff and put them into categories, such as front
line staff, public safety, office workers, consider
tiers of hazard pay by April 1
City Manager 2/23/2022
14 Burns 1/22/2022
Have Council come up with ways to recognize
other groups of essential workers outside of City
Staff, such as teachers, grocery clerks, gas
station attendants, come up with plan to give
hazard pay or gift cards, by April 1
City Manager 4/4/2022
15 Burns 2/7/2022 Update on Executive position recruitment City Manager 3/15/2022 16 Morales 2/7/2022 Spreadsheet of all actions items requested by Council City Clerk 3/21/2022
17 Morales 2/7/2022 Update on 150th Celebration City Manager 3/21/2022 18 Morales 2/7/2022 Submit applications for grants due by Feb. 24th Fire 2/22/2022 19 Morales 2/7/2022 List of all projects utilizing Measure G funds, status, amount spent, etc.City Manager 2/23/2022
20 Resendiz 2/22/2022 Find out if other cities have a Veterans preference in hiring for all depts., not just PD
Administrative
Services
Finance/Human
Resources
4/4/2022
21 Burns 2/22/2022
How many HPD officers are veterans? How
many City staff members throughout the city
are veterans?
Administrative
Services
Finance/Human
Resources
4/4/2022
22 Burns 2/22/2022
Consider adding to the Assistant City Manager
position job description to be a liaison to
Council.
City Manager 2/22/2022
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2022 Completed Update Requests 9/28/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 23 Resendiz 2/22/2022
Consider adding to the Assistant City Manager
position job description to work on PRA
requests
City Manager 2/22/2022
24 Burns 2/22/2022
Evaluate K-rails blocking union road are a
hindrance to Fire and Police response in an
emergency
DS-Engineering 2/25/2022
25 Burns 2/22/2022
Consider an item to purchase 400-500
"grabbers" for picking up trash, and have
Council give these away at park openings so
public can help keep parks clean.
Recreation 3/5/2022
26 Morales 2/22/2022 Update on 2021 goals and accomplishments, and what is our road map for 2022 goals City Manager 2/24/2022 27 Morales 2/22/2022
Requested a report on what percent of our
budget is from grants and what the grants are
for (separate from entitlement grants)
City Manager 2/22/2022
28 Morales 2/22/2022 Update on the 311 application Information Systems & Technology 2/7/2022
29 Council 2/22/2022 Update on the total number of PRA reqests the City Clerk's Office receives per year City Clerk 4/4/2022 30 Morales 2/22/2022 Report on all of the IT projects to help with streamlining
Information Systems
& Technology 2/25/2022
31 Morales 3/7/2022 4th of July Fireworks bring back location of event Recreation 3/21/2022
32 Burns, Morales,
Perez 4/4/2022 Assistant City Manager update City Manager 4/4/2022 H.1.a
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2022 Completed Update Requests 9/28/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 33 Morales 1/18/2022 Update on the Broadband for the City Information Systems & Technology 4/27/2022
34 Burns 3/7/2022 Staff look at other cities using Accela and talk with IT, Planning, and Building
Information Systems
& Technology 4/27/2022
35 Burns, Morales,
Perez 4/4/2022 Update on Deputy City Clerk recruitment-CC is Waiting for HR City Manager HR posted Deputy City Clerk position online 5/2/2022
36 Burns, Morales,
Perez 4/18/2022
Provide training at the County's Fentanyl and
Opioid Training in June ot have video available
to be able to administer NARCAN
PD
Presentation given on 5/2/2022,
with Narcan training for public
offered on 6/11/2022
5/2/2022
37 Morales 3/7/2022
Assistant City Manager Recruitment be
completed in ideally 3 months, no later than 6
months
City Manager
Approved contract with Peckham
& McKenney for recruitment
services
5/2/2022
38 Perez 3/21/2022 Dog Park Grass - Update. Recreation-Report to be provided at May 2, 2022 Council Meeting.
Community Services
Parks/Streets/Utilitie
s/Fleet
5/2/2022
39 Velazquez 1/22/2022
Move ARPA funds to general fund by March,
earmarking funds for business revitalization,
tourism, "Welcome to Hollister" sign, develop
loan or grant program for businesses to apply
for
City Manager 4/25/2022
40 Burns 2/22/2022
Report on the City's intentions and ideas on
what to do with Park Hill. Recreation-Report to
be provided at May 2, 2022 Council Meeting
Recreation Recreation gave a presentation on
5/2/2022 5/2/2022
41 Burns 3/21/2022 Promoting the 150th Celebration City Manager Update given by Ad Hoc (Morales) during meeting 5/2/2022
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2022 Completed Update Requests 9/28/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 42 Perez
Morales
3/7/2022
4/4/2022
Report on speed cushions, current locations,
future locations and remaining amount,
provided an update on 3/21/2022 Council
requested another update on 4/4/2022
DS-Engineering 4/18/2022
43 Burns, Morales,
Perez 4/18/2022 Update on Youth Art and Cultural Commissioner applications City Clerk Two applicants for appointment
on 5/16/2022 5/16/2022
44 Burns, Morales,
Perez 4/18/2022
Information on City of Hollister plans for Office
Professionals Day and recognition events that
have to do with our staffing.
City Manager
Recognized Office Professionals
Day. Working on other staff
morale ideas
4/27/2022
45 Perez 5/2/2022 Requested a 5 minute timer for all presentations City Clerk Completed 5/16/2022 46 Morales 1/18/2022 Traffic study on San Benito Road near 7-11 DS-Engineering Study in process-Speed humps not warranted 4/30/2022
47 Velazquez 1/22/2022 See if other nearby cities want to purchase speed cushions so we may order in bulk
Community Services
Parks/Streets/Utilitie
s/Fleet
Invite was given to CAO & City
Manager of SJB 3/30/2022
48 Velazquez 2/7/2022 Monthly or bi-Monthly meetings with the Fire Committee Fire Fire Committee created 5/26/2022
49 Burns 2/22/2022
Asked if City Attorney can confirm if we can
close/stop public comment, requested his legal
opinion on the matter
City Attorney Requested from Consultant as a
separate memo 5/26/2022
50 Morales 2/22/2022 Update on traffic study for speed cushions on San Benito Street by 7-11 DS-Engineering Study in process-Speed humps not warranted 4/30/2022
51 Burns, Morales,
Perez 4/18/2022 Dunne Park Community Center update City Manager Recreation Services Manager Garza provided presentation 5/2/2022
52 Burns, Morales,
Perez 4/18/2022 Add to second evaluation of Ord. 1202 for constitutionality City Clerk Requested from Consultant as a separate memo on 4/19.5/25/2022
53 Council 5/2/2022
Divide the APRA $500K for sidewalks between
the 5 council members to allocate for use in
their respective disticts.
City Manager 5/2/2022
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2022 Completed Update Requests 9/28/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 54 Resendiz 5/2/2022
Requests staff consider putting spikes on top of
the streetlights on Piane Crati Court (in D2) due
to complaints of bird waste on cars
Public Works Purchasing Bird Spikes 5/13/2022
55 Burns, Morales,
Perez 4/4/2022 Outstanding Building Permits over 6 months with status Building Council given monthly 6/30/2022
56 Resendiz 5/2/2022 Update on Dollar General's weed and graffiti abatement Code Enforcment Weeds removed 5/25/2022
57 Burns, Morales,
Perez 4/18/2022 memo clarification on using titles, city issued equipment, and our platform for campaigning City Clerk
Requested from Consultant as a
separate memo on 4/19.
Requested clarification from
consultant on using city logo
shirts and posting videos
5/20/2022
58 Morales 3/7/2022 Process for requesting speed cushions be placed on website for the public to access DS-Engineering
Council wanted to keep it simple
so the process is that a request is
made to a council member who
relays it to the City Manager who
relays it to Engineering for study.
A more detailed process was
brought to Council, but rejected.
6/6/2022
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2022 Completed Update Requests 9/28/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 59 Morales 2/7/2022
Revisit Council Committee assignments, updates
on committees that do not meet, and create
committee assignments for Finance and Public
Works
City Clerk
Staff requested clarification on
which committees updates are
being requested from.
Department Liasions for Finance is
Council Member Resendiz and
Community Services Liasion is
Mayor Velazquez.
6/21/2022
60 Perez 2/22/2022 Consider changes to City's Parking Ordinance, regarding parking across from the Library.Police Department PD working on removing parking
restrictions on 5th St. On
6/6/2022 Agenda
6/6/2022
61 Morales 2/22/2022 Discussion on Planning Department projects that are delayed and what the problems are DS-Planning Spreadsheet provided to Council on 6/24/2022 6/24/2022
62 Burns, Morales,
Perez 4/4/2022 Safe Zones Police Dept PD working on testing site before press release.6/21/2022
63 Perez 5/2/2022 Consider making a temporary loading zone area in front of Gunnagle Funeral Home for Hearses
Planning,
Engineering?
A work order has been issued to
Public Works to create a loading
zone out of two of the parking
spaces in front of the funeral
home.
7/22/2022
64 Resendiz 5/16/2022 May we look to see what may be done about accidents at Alvarado & Santa Ana.PD Staff provided status on 7/21/2022 7/21/2022
65 Burns 1/18/2022 Look into Central Coast 3CE Grant City Manager Staff is working with 3CE staff and the new grant writer 7/25/2022
66 Morales 1/18/2022
Discuss changing the time of Council meetings
so they are earlier, so they do not go late into
the night
City Clerk/ City
Attorney
Will request as part of HMC 2.04
changes. Requested start time is
9:00 am. Was not changed as part
of the revisions.
5/16/2022
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2022 Completed Update Requests 9/28/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 67 Morales 1/18/2022 Proposal for electric vehicles, to utilize grants for electric vehicles
Community Services
Parks/Streets/Utilitie
s/Fleet
Staff given direction to look at
available electric vehicles. Have
not found any. Staff will need to
put a refundable deposit down
and order them.
7/22/2022
68 Morales 2/7/2022
Finance to provide more details on the budget
totals, percent paid vs. actual with the warrant
registers for approval
Administrative
Services
Finance/Human
Resources
Will begin 8/1/2022. Item is part
of the warrant registers.8/1/2022
69 Burns, Morales,
Perez 4/4/2022 Renaming of Union Road and new park by FS2 to Cesar Chavez Way and Cesar Chavez Park City Manager Engineering is in process. Will be on 8/1 Council agenda.8/1/2022
70 Morales 1/22/2022 Analysis on the speeding complaints in the City by neighborhood Police Department
PD confirmed that they do not
track complaints at the
neighborhood level.
9/1/2022
71 Morales 1/22/2022 Add Community Development position to help businesses get started go through the processes City Manager Will be done by Asst. City Manager 9/1/2022
72 Burns, Morales,
Perez 4/4/2022 Intelligence on PD Issues and Trends in the community Police Dept Annual report with statistics is
posted on PD website.9/1/2022
73 Burns, Morales,
Perez 4/4/2022 Cameras up at all access and have PD work with IT work on and add a privacy aspect PD & IT Policy determined to be adequete by City Attorney 9/1/2022
74 Morales 5/2/2022
List of resources for the community with links
on the City's webpage, such as local non profits,
food assistance, housing assistance, etc. Link to
see what district residents live in.
City Manager
Resources added to existing site
and will be included on new city
website.
9/7/2022
75 Morales, Burns 5/2/2022
Add the Council updates and request
spreadsheets to the City's webpage for public
transparency
City Manager
Reports add under
"Transparency" tab on existing
site. Reports will be included on
new city website.
9/30/2022
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2022 Completed Update Requests 9/28/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 76 Resendiz 9/6/2022 Ensure that Mexican music is played during Summer Concert Series Recreation Mariachi groups will play on September 16th. 9/16/2022
77 Council 5/2/2022
Install sod grass at Jerry Gabe dog park, one side
at a time, to keep one side open at all times
while laying sod on the other side. Block off side
of park with fence to keep dogs/people out
Community Services
/ Parks & Recreation
Staff has tried to fence off areas
of the dog park in the past. This
did not contain the small dogs nor
stopped visitors from entering the
other sides
9/14/2022
78 Resendiz 9/6/2022
Inquiries from Hollister School District for
Planning: Rosati project, parking lot and
walkway, CFDs, increasing development fees,
and shared facility use agreements
Development
Services (Planning)
Staff has not received any inquires
from HSD. Staff has had
discussions with HSD recently
regarding approved housing
developments.
9/14/2022
79 Morales 5/2/2022
Study session on Code Enforcement problem
solving, communications training, dispute
resolution
Police (Code
Enforcement)
PD has met with Councilmember
Morales and addressed her
concerns.
8/31/2022
80 Morales 2/22/2022 Receipts of budget vs actuals Administrative Services
Reports will start with new
budget. Included with standing
warrant agenda item.
8/1/2022
81 Resendiz 5/2/2022
Have staff to remove the fenced area at Klauer
park so it is not used as a dog park, and come up
with an alternative solution for the area
Parks & Recreation /
Community Services
Received quote from contractor
to remove fence. Scheduled to be
removed by 9/23/22
9/26/2022
82 Perez 9/6/2022 Provide speed hump installation schedule Community Services Dept provided schedule to City Manager's Office for review 9/20/2022
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2022 Completed Update Requests 9/28/2022
#Council Member Meeting Date Update Requested Department Status Completed Date 83 Perez 9/6/2022 Parks ADA Schedule Parks & Recreation Staff is working to prepare
schedule. Will be provided at
Parks and Recreation Commission
meeting and to council.
9/27/2022
84 Morales 9/6/2022 Provide update on status of salary study Administrative Services
Update will be provided on 9/19
council meeting 9/19/2022
85 Morales 9/6/2022 PIO Plan City Manager Assistant City Manager developing plan.9/8/2022
86 Burns/Velazquez 9/19/2022 Crosswalk on Ladd Lane City Manager Resolution to replace
subcontractor brought to Council
on 9/26/2022
9/26/2022
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