kimley-horn.com 4637 Chabot Drive, Suite 300, Pleasanton, CA 94588 925.398.4840 We will prepare an initial submittal at the 95% level, which will include all items specified above and be a complete draft bid set of documents. Based on comments from the City, we will revise and prepare final construction contact documents for advertisement.
3. Supplemental Survey – Kimley Horn will perform supplemental survey as needed for design.
We have budgeted $10,000 for this task.
Additional services
Any services not specifically provided for in the above scope will be billed as additional services and performed at our then current hourly rates. Additional services we can provide include, but are not limited to, the following:
· Sewer design
· Hydrology or Hydraulic Studies beyond the alleys in this proposal · Geotechnical Engineering services
Fee Estimate
The estimated fee for the review and update is summarized in the table below:
Project Schedule
Upon notice to proceed, we will work expeditiously to provide the completed plans and construction contract documents within 8 weeks of receiving the task order to proceed.
Project Manager Professional II Professional I Analyst II Analyst Accounting Admin Falgout Whaley Asari/
Lhommendieu Checkitts/Cox Quach Wong Costello Hours Fee $327.00 $265.00 $180.00 $146.00 $135.00 $127.00 $127.00 Task 1 - PS&E (95% and Final)60.0 30.0 140.0 120.0 62.0 4 4 420 $79,676 Task 2 - Bid/Construction Support 20.0 14.0 30.0 1 1 66 $15,904 80 44 170 120 62 5 5 486 $95,580
Supplemental Survey $10,000
Direct Expenses (Mileage)$500
Indirect Expenses (4.6% of labor)$4,397
110,477$Total Labor and Expenses
Labor Total
Review Items
Total
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APPROPRIATION ADJUSTMENT
1. TRANSFERS OF APPROPRIATIONS WITHIN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN PROFESSIONAL SERVICES AND SUPPLIES EXPENSE) MAY BE SUBMITTED DIRECTLY TO FINANCE WITH DEPARTMENT HEAD’S SIGNATURE.
2. TRANSFERS OF APPROPRIATIONS BETWEEN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN SALARIES AND SERVICES AND SUPPLIES) MUST BE APPROVED BY THE CITY MANAGER.
3. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS OR COST CENTERS MUST BE APPROVED BY THE CITY COUNCIL.
4. INCREASE IN APPROPRIATIONS NEEDS TO BE OFFSET BY ADDITIONAL REVENUE SOURCE OR AVAILABLE FUND BALANCE.
(ROUND UP TO WHOLE DOLLAR)
Fiscal Year 2022/2023
Account Project
Department/ Account Title Fund #Cost Center Number Task #Increase Decrease Reserves 206 30101 110,477
Professional Services 206 9000 730000 C2216 110,477
Total 110,477 110,477
Explanation of Transaction:
Supplemental appropriation request to provide funding for Kimley Horn for the preparation of bid documents for the Wentz-Browns-Swope Alley Project
Prepared by Date
Department Head
FOR ADMINISTRATION AND FINANCE OFFICE ONLY
Approved
for Entry Date
Finance Office
Approved Date Journal No.
City Manager
Date Resolution No.
City Clerk
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: NOVEMBER 7, 2022
SUBMITTED: November 1, 2022 AGENDA ITEM: Unfinished Business DEPARTMENT:
DEPARTMENT HEAD:
City Manager
Brett Miller, City Manager
CONTACT: David Mirrione,
TITLE OF ITEM: UPDATED CITY COUNCIL PROJECTS
BRIEF DESCRIPTION: City Council has requested a list of Agenda items, work items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.
RECOMMENDATION: Staff recommends that the City Council receive the report and hold a discussion, if so desired.
DEPARTMENT SUMMARY: On February 22, 2022, The City Council provided direction for staff to compile a list of all requests from Council that have been given to staff, back to January 18, 2022. The request is for this list to be added to, and placed under “Unfinished Business” on each agenda.
ATTACHMENTS:
1. 2022-11-01-Council-Projects
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
Brett Miller, City Manager
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2022 Council Agenda Item Requests 11/1/2022
1 Velazquez 1/18/2022 Discussion on parking/parking garage fees Development Services (Planning)
Kimley Horn to provide 4 Leaf
with Garage Fee Study. Once
survey is received, staff will
evaluate if new survey is
needed or if it can be
addressed in house.
2 Burns, Morales 2/22/2022
Discuss the appeal process for developers
appealing Planning Commission decision,
analysis on what other cities are doing
Development Services
(Planning)
Included in Zoning and
Municipal Code Update
project.
3 Burns 3/21/2022
Discuss a Historical Officer position at budget
time City Manager Will bring item back to goal
setting meeting.
4 Burns, Morales, Perez 4/4/2022 Food Truck Ordinance Review City Manager Planning working on an
ordinance after completion of
general plan.
5 Burns, Morales, Perez 4/18/2022 Analysis of Swope Alley City Manager 11/7/2022 Bid documents for the Wentz‐
Browns‐Swope Alley
Pavement and Drainage
Project are being presented to
the Council for approval on
11/7/22.
6 Burns, Morales, Perez 4/18/2022
Review Hollister Municipal Code that speaks
about security for events, fees, and permit
fees associated with them.
City Manager 12/19/2022
Willdan completed scope and
has begun the study.
7 Velazquez 5/2/2022
Discussion on parking fees for the Briggs
building
Development Services
(Engineering)11/21/2022
Researching establishment of
parking fees. Draft plan has
been received. Staff is
reviewing the plan and will
Meeting DateDepartment# Council Member(s)Date
Requested Item Description Status Completed
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2022 Council Agenda Item Requests 11/1/2022
Meeting DateDepartment# Council Member(s)Date
Requested Item Description Status Completed
8 Council Member(s) 5/2/2022
Strategic Plan and Study for Vista Park Hill
improvements, quotes for creating a dog park
at Park Hill to be included in next budget cycle
Parks & Recreation
Topo survey has been
contracted with Kelly
Engineering and survey should
be ready by 10/31/22. Dog
park at Vista Park will to be
included in 2022‐23 budget for
Council consideration. Topo
survey moved from 9/30 to
10/31 due to a delay in
receiving the title report.
9 Burns 5/16/2022
Adopt a policy for staff to return calls and
emails within 24 hours, and if out of office
place notification on their email
City Manager
Working on finding a good
customer service training.
Assigned to Assistant City
Manager.
10 Burns 5/16/2022
Hire full time employees for building
Department Building Official and Building
Inspector
Administrative Services (HR) 6/27/2022
Approved as part of the
Budget. On HR's recruitment
schedule.
11 Burns/Perez 9/6/2022 Develop cooling and warming center policy City Manager Partnering with County OES to
develop policy. Cooling policy
is complete and OES working
with City Manager's office to
complete Warming Center
policy.
12 Resendiz 9/6/2022
Review Animal Control Ordinance to ensure
that "puppy mills" are not inadvertently
permissible in city.
Police (Animal Control)/ City
Attorney
Police Department is
reviewing Ordinance 1219.
Will be discussed at upcoming
Study Session on Animal
Control.
13 Morales 9/6/2022 Future park to be developed in District 3Parks & Recreation Will bring to 2023‐24 Budget and Goal Setting meetings
14 Burns 10/3/2022 Special Meeting to Discuss the Library City Manager Will bring item back to goal setting meeting.
15 Morales 10/3/2022 RV policy review Planning
Will bring item back to goal
setting meeting.
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2022 Completed Agenda Items 11/1/2022
1 Burns 1/18/2022
Victor Gomez's project (2021‐147)
be placed on a future special
meeting agenda
City Clerk 4/2/2022 Special Meeting with
presentations by Victor 4/2/2022
2 Resendiz 1/18/2022
Presentation from the high school
on the need for another high
school and impact fees for funding
City Manager 4/2/2022 Special Meeting (ran out of
time at the 3/7 Meeting)4/2/2022
3 Velazquez 1/22/2022
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
the City cancels, and to add that it
may be canceled due to COVID or
public safety staffing shortage.
Requested that the contract come
back by March 7 for Council to
review
City Manager 3/21/2022 Rally was canceled via Council
consensus 3/21/2022
4 Burns 2/7/2022
Consider cancelling Bird Scooter
program City Manager 3/21/2022 Direction given to staff re: Bird Contract 3/21/2022
5 Burns 2/22/2022
Closed session item to discuss
Safer Grant funding for firefighters City Manager 3/7/2022 3/7/2022 6 Morales 2/22/2022
Discussion on Gavilan College ‐
special meeting City Manager 4/2/2022 Special Meeting with presentation 4/2/2022
7 Perez 3/7/2022 Library AdHoc City Clerk 3/21/2022 created ad hoc, appointed 2 Council Members 3/21/2022
8 Perez 3/7/2022
Recreation Community Center Ad
Hoc City Clerk 3/21/2022 made this a subcommittee of
the Library Ad Hoc 3/21/2022
9 Velazquez 3/7/2022
Purchase or more speed cushions
placed on a future agenda City Manager 3/21/2022 done via Resolution 3/21/2022 10 Council Member(s) 3/21/2022 150th Celebration Proclamation City Clerk 4/4/2022 4/4/2022 11 Burns 2/7/2022
Discussion on hazard pay first
meeting of April City Manager 4/4/2022
MOU's re: Hazard Pay for
Employees approved
5/2/2022
5/2/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date H.1.a
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2022 Completed Agenda Items 11/1/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 12 Council Member(s) 3/21/2022
"Welcome to Hollister" sign arch
over downtown, cost and design City Manager Approved at Special meeting 4/25/22 4/25/2022
13 Burns, Morales,
Perez 4/4/2022 Appropriation for $20,000 to
Bulldog Boxing City Manager 4/4/2022
Approved $30,000 at 5/2/222
Meeting 5/2/2022
14 Burns, Morales,
Perez 4/18/2022 Special Council Meeting for Sign
Contract City Manager 4/25/2022 Completed 4/25/22 4/25/2022 15 Burns, Morales,
Perez 4/4/2022
Research cost to have fiber to
Brigantino Park and Treatment
Plant and Fire Station 2
IT Completed 4/27/2022
16 Burns, Morales,
Perez 4/18/2022 Special Council Meeting to discuss
Ralley and Fire District City Clerk Scheduled Special meeting for 5/14/22 5/14/2022
17 Burns 3/21/2022
Police Department Ad Hoc
Committee City Clerk 4/18/2022
Created PD Communications
AdHoc on 12/20/2021 4/18/2022
18 Morales 2/22/2022
Discussion on the Ordinance
regarding Council Code of Conduct City Clerk 4/18/2022 Provided update on 4/18/2022 CCM.4/18/2022
19 Burns, Morales,
Perez 4/4/2022 Committee for Rally and Festivals City Clerk 4/18/2022 Council Members Morales and
Perez were appointed on April
18, 2022.
4/18/2022
20 Morales 1/18/2022
Create a way for Council to submit
memos for the agenda City Clerk 4/18/2022
Clarified Council Member
wants to submit items to City
Clerk for posting to COH Social
media sites.
4/18/2022
21 Perez 1/18/2022
Discuss changing/increasing
Council salaries‐City Clerk provided
Council & CM with current
Ordinances 978 & 1080
City Manager 3/7/2022
First Reading of Ordinance to
amend City Code set for May
16, 2022. Item did not pass.
5/16/2022
22 Burns, Morales,
Perez 4/4/2022
Presentation of substandard
Housing with statistics for past
substandard housing that are
significant
Code Enforcement 4/4/2022
On May 16, Council Meeting
Agenda 5/16/2022
23 Burns, Morales,
Perez 4/4/2022 Council Salary Ordinance City Manager
First Reading of Ordinance to
amend City Code set for May
16, 2022‐Did not pass
5/16/2022
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2022 Completed Agenda Items 11/1/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 24 Burns 5/2/2022 Update on substandard housing
Housing,
Development
Services
Presentation on May 16, 2022 5/16/2022
25 Council Member(s) 5/2/2022
Presentation on the RDA, bring
back the annual report for
acceptance (Jamila)
Housing,
Development
Services
Presentation on May 16, 2022 5/16/2022
26 Burns, Morales,
Perez 4/4/2022
Code of Conduct Ordinance
Review to make sure it is not
unconstitutional
City Clerk 4/4/2022
Memorandum will be
provided to Council by outside
attorney. Memo provided on
5/25/2022 on Regulating
Speech and removing
disruptive speakers
5/25/2022
27 Burns 2/22/2022
Discussion on Charter City, Term
Limits, and placing these items on
the ballot.
Ad Hoc 4/18/2022
Consultant is working on
Term Limits. Council
Direction for Charter City to
be brought back for
discussion in February of
2023. Council Term limit on
agenda for 6/6/2022 for
approval
6/6/2022
28 Burns 2/22/2022
Discussion on vacant lot
downtown San Benito Street at 7th
St across from the Memorial
Building as a park for green space
City Manager Inquiring with realtors, owner
doesn't want to sell.6/30/2022
29 Burns 2/22/2022
Discussion on acquiring
commercial vacant parcel on
Sunnyslope east of Airline Hwy and
South of Memorial, on South side
of road (6 acres) for a community
park.
City Manager
Developer working on a
project for site and the land is
in escrow.
6/30/2022
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2022 Completed Agenda Items 11/1/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 30 Velazquez 3/21/2022
Discussion or Study Session on
creating a Fire District City Clerk 4/18/2022
Request to LAFCo on the
process & working with
Elections Consultant. Special
Meeting to be held on May 14,
2022. LAFCO provided the
process to Council. May be
ready for Election in 2024 if
process is started in time.
Considered
complete
5/14/2022
31 Burns 3/21/2022
Discussion of putting the Rally on
the ballot City Clerk 4/18/2022
Special Meeting to be held in
May 14. Consultant is working
on Advisory Measure. On
June 6 Agenda for Council
Approval.
6/6/2022
32 Burns, Morales,
Perez 4/4/2022
Identify which sidewalks need
repairs and determine from that
how much money is needed
City Manager
Direction given to staff to
allocate $500,000 from ARPA
Funds, divide amongst 5
Council Members ‐ Council to
send locations
Waiting on
individual Council
Members
33 Council Member(s) 5/2/2022
Presentation on grants, low
income housing
Housing,
Development
Services
Agenda item in June 2022 6/6/2022
34 Burns 5/16/2022
Look again at non permitted
vendors in city jurisdiction Code Enforcement Code patrolling on weekends 6/30/2022 35 Burns 5/16/2022
Report on Fire Inspection
Resources & how prevention may
have helped prevent fires
downtown
Fire Department Fire Presented in June 2022 6/21/2022
36 Burns 5/16/2022
Creation of Fire Bureau &
Resources necessary
Fire Department &
City Manager
Approved as part of the
Budget 6/27/2022
37 Burns 5/16/2022
Report on Budget for Fire
Department being Over Budget
and Under budgeted
Fire Department &
City Manager Presentation on June 6, 2022 6/21/2022
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2022 Completed Agenda Items 11/1/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 38 Burns 5/16/2022
Fire Department Liaison
Appointment on next agenda City Clerk 6/6/2022
Placed on June 6, 2022
Agenda 6/6/2022
39 Resendiz 5/16/2022 Speed Cushion update City Manager emailed Council 6/30/2022 6/30/2022 40 Burns 3/21/2022
Renaming Union Road to "Cesar
Chavez Way"City Manager 8/1/2022
Engineering bringing to August
2022 Meeting. If approved
working on ribbon cutting
8/1/2022
41 Burns 3/21/2022
RFP for Communications Center
feasibility study Police PD to bring agenda item on
9/6.9/6/2022
42 Burns, Morales,
Perez 4/18/2022 Review policies for Noise
Ordinance to include other animals
Police (Animal
Control)/ City
Attorney
This matter has been handled
via Ordinance brought to
Council on September 6, 2022.
9/14/2022
43 Burns/Perez/Mora
les 9/6/2022
Proclamation declaring October as
Breast Cancer Awareness month.
Fly Breast Cancer flag in October at
City Hall.
City Manager 9/19/2022 Proclamation on 9/19 agenda. 9/19/2022 44 Burns 9/19/2022
Closed Session item on the Aiport
Tentant Evicition City Manager
City Manager provided Council
Member Burns with necessary
information so item does not
need to be put on closed
session.
9/19/2022
45 Burns, Morales,
Perez 4/4/2022 Shopping Cart Ordinance Review
City Attorney /
Police (Code
Enforcement)
10/3/2022
Second reading of ordiance
will be brought to Council on
10/3/22.
10/3/2022
46 Morales 9/6/2022 Council pay increase City Attorney Update provided to council. 10/3/2022 47 Perez 10/3/2022 Developer Meeting City Manager 10/10/2022 City Manager will work on
scheduling a Special Meeting 10/10/2022
48 Perez 10/3/2022 Building maintenance program Community Services 10/17/2022 Department working on RFQ
for Facility Assessment Survey.
Will bring to the 10/17/22 City
Council Meeting
10/17/2022
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2022 Completed Agenda Items 11/1/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 49 Burns, Morales,
Perez 4/18/2022 Building maintenance program Community Services 10/17/2022 Department working on RFQ
for Facility Assessment Survey.10/17/2022
50 Morales 9/6/2022 Water Conservation Presentation City Manager 11/7/2022 Will contact SBCWD to
schedule date for
presentation.
11/7/2022
51 Resendiz/Morales/
Perez 9/6/2022
Letter to Board of Supervisors
regarding fentanyl crisis in San
Benito County
City Manager 11/7/2022
Behavioral Health has
requested to present at
11/7/22 council meeting. Will
evaluate need for letter post
presentation.
11/7/2022
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2022 Update Requests from Council
(non‐agenda items)
11/1/2022
# Council Member Meeting Date Update Requested Department Status Estimated Date of
Completion Completed Date
1 Resendiz 1/18/2022
Discuss creating a Homelessness
committee with representatives from
different entities to tackle homeless
problem, to discuss this on a future
agenda
City Attorney
City Attorney is preparing an analysis on the structure and requirements of a JPA focused on addressing
Homelessness in San Benito County.
TBD
2 Morales 1/22/2022
Development Services to create a
checklist of steps for new businesses to
get started to help streamline the process
Development Services Waiting on the new permanent Director to assess. 12/31/2022 3 Velazquez 2/7/2022
Update on alleys, lighting on 6th street
and solar lights
Development Services
(Engineering)
On 6/6/2022 Agenda. Alley survey is underway ‐
working on schedule with surveyor. 6th Street lights bid opening date is 7/13. Awarded 8/15/2022. Topo survey
work began in late July of 2022. Topo Surveys were
completed in Spetember. Contract has been awarded,
however, there is delay to receive supplies and
materials.
12/31/2022
4 Burns 2/22/2022
Requested additional cameras be
installed in the Sunnyslope area due to
stolen car items
Police Getting quotes on additional cameras. Quotes have been delayed from vendor.11/30/2022
5 Burns 2/22/2022
Requested discussion with the Parks
Manager about ideas for Skate Park, and
City investing in park cleanup.
Community Services /
Parks & Recreation
ACC has created an Ad Hoc committee. Focus on skate
park safety prior to beautification efforts. Cameras and fencing quotes being gathered. Graffiti cleanup
discussions underway with Community Services.
2/28/2023
6 Velazquez 2/7/2022
Update from Beautification ad hoc
committee in March Ad Hoc Committee Waiting on Ad Hoc Committee TBD 7 Morales 3/21/2022 Outdoor Night Market Development Services (Planning)Included in Zoning and Municipal Code Update project.TBD 8 Burns, Morales, Perez 4/4/2022
Social Media posts‐votes of previous
night Council Mtgs City Clerk Waiting for additional Deputy City Clerk 12/31/2022 9 Burns, Morales, Perez 4/18/2022
As part of budget process, reports from
each dept on year to date
accomplishments, 3 year fiscal analysis or
forecast for anticipated equipment ,
projects, expenditures, performance
measures, task performance measures,
and employee satisfaction rate.
City Manager Part of the mid‐year Budget 1/15/2023
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2022 Update Requests from Council
(non‐agenda items)
11/1/2022
# Council Member Meeting Date Update Requested Department Status Estimated Date of
Completion Completed Date
10 Burns, Velazquez 5/2/2022
Staff research drought resistant ideas for
Jerry Gabe Dog Park and all future dog
parks
Parks & Recreation
Staff met with landscapers to assess sprinklers. Staff is contacting other cities to learn what materials they are using. Landscapers will be seeding the park on October. 2/28/2023
11 Council 5/2/2022
Upgrade or replace the lights downtown
and the first block of the side streets with
APRA funds
Community Services
Staff received estimate. Based on estimate, staff will
need to issue an RFP for services. Staff working to
develop RFP
12/31/2022
12 Resendiz 5/2/2022 Update on the Homelessness JPA City Attorney City Attorney is preparing an analysis on the structure and requirements of a JPA focused on addressing
Homelessness in San Benito County.
TBD
13 Velazquez 5/2/2022
Add language in City Code to fine
developers who block the alleys, streets,
public right of way for longer than 2 days
with dumpsters or equipment
Development Services
(Planning)Included in Zoning and Municipal Code Update project. TBD 14 Velazquez 5/2/2022
Discussion on dark sky Ordinance to
prevent light pollution at night.
Development Services
(Planning and
Engineering)
Included in Zoning and Municipal Code Update project. TBD 15 Burns, Morales, Perez 4/4/2022
Naming of park by Fire Station 2: Cesar
Chavez Park Parks & Recreation
Received Prop 68 grant for park construction. Will
include the name in all public outreach efforts as
required by the grant.
3/31/2024
16 Burns 9/6/2022 Shade structure at Valley View Park Parks & Recreation Staff is working to secure quotes for shade structure. 11/30/2022 17 Burns 9/6/2022
Union Rd signs need to be replaced with
Avenida Cesar Chavez signs at Fairview
and Hwy 25 intersections
Community Services Staff have connected with Caltrans and are preparing an encroachment permit as required by Caltrans.
TBD (Need timeline from
Caltrans)
18 Resendiz 9/6/2022
Develop toddler activity area at Dunne
Park Parks & Recreation Recreation researching costs to add feature to Dunne Park 6/30/2023
19 Resendiz 9/6/2022
General Plan Action Committee (GPAC)
Update
Development Services
(Planning)Development Services developing a project timeline 11/30/2022 H.1.a
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2022 Update Requests from Council
(non‐agenda items)
11/1/2022
# Council Member Meeting Date Update Requested Department Status Estimated Date of
Completion Completed Date
20 Resendiz 9/6/2022
Need speed cushions near Calaveras
School on Central Avenue
Community Services /
Development Services
(Engineering)
Location confirmed with Councilmember. Engineering
to include in study along with post speed calming data
collection.
TBD
21 Perez/Morales 9/6/2022 Provide streets/sidewalks/alleys schedule Community Services Meeting to be scheduled with CIP Manager,
Community Services, and Engineering to finalize
schedule
TBD
22 Morales 9/6/2022 Timeline for Council Projects City Manager Assistant City Manager working with Department Heads to develop timelines for projects.11/30/2022
23 Perez 9/6/2022
Handicap parking permits in front of
residential property City Attorney City attorney to research and determine next steps. TBD H.1.a
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2022 Completed Update Requests 11/1/2022
# Council Member Meeting Date Update Requested Department Status Completed Date 1 Burns 1/8/2022 Set a hard stop date for map submission City Clerk 1/8/2022 2 Perez 1/8/2022
Requested the number of hits to the
redistricting website and emails received re:
submitting maps be emailed to council prior to
the next meeting
Information Systems
& Technology 1/8/2022
3 Velazquez 1/18/2022
Request any communications sent to Council
Members re: redistricting be sent to the City
Clerk and shared with all of Council
City Clerk 2/7/2022
4 Burns 1/18/2022
Report on the Bird Scooter pilot program‐‐
revenue, issues, etc.City Manager 3/21/2022
5 Burns 1/18/2022
Update on the process of adding roofs to the
parklets downtown City Manager 1/28/2022
6 Burns 1/18/2022
Update on the Executive recruitment process for
various positions City Manager 1/22/2022
7 Burns 1/18/2022
Update on the American Rescue Plan (ARPA),
plans for recognition or payment to staff City Manager 1/22/2022 8 Morales 1/18/2022
Council to submit information to be distributed
to the Community by Social Media or any other
ways from their committees
City Clerk 4/18/2022
9 Morales 1/18/2022
Update on all of the grants she mentioned the
City could apply for in December‐Received an
email from CM on 4/12/2022 with an attached
excel sheet.
City Manager 4/12/2022
10 Perez 1/18/2022
Update on the Central Ave traffic calming
project if it is complete DS‐Engineering 3/16/2022
11 Morales 1/18/2022
Report on other City Council salaries and
benefits City Manager 3/7/2022
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2022 Completed Update Requests 11/1/2022
# Council Member Meeting Date Update Requested Department Status Completed Date 12 Burns 1/22/2022
Analysis on how other cities are spending ARPA
funds City Manager 4/4/2022
13 Burns 1/22/2022
Department Heads go through the list of City
staff and put them into categories, such as front
line staff, public safety, office workers, consider
tiers of hazard pay by April 1
City Manager 2/23/2022
14 Burns 1/22/2022
Have Council come up with ways to recognize
other groups of essential workers outside of City
Staff, such as teachers, grocery clerks, gas
station attendants, come up with plan to give
hazard pay or gift cards, by April 1
City Manager 4/4/2022
15 Burns 2/7/2022 Update on Executive position recruitment City Manager 3/15/2022 16 Morales 2/7/2022
Spreadsheet of all actions items requested by
Council City Clerk 3/21/2022
17 Morales 2/7/2022 Update on 150th Celebration City Manager 3/21/2022 18 Morales 2/7/2022 Submit applications for grants due by Feb. 24th Fire 2/22/2022 19 Morales 2/7/2022
List of all projects utilizing Measure G funds,
status, amount spent, etc.City Manager 2/23/2022
20 Resendiz 2/22/2022
Find out if other cities have a Veterans
preference in hiring for all depts., not just PD
Administrative
Services
Finance/Human
Resources
4/4/2022
21 Burns 2/22/2022
How many HPD officers are veterans? How
many City staff members throughout the city are
veterans?
Administrative
Services
Finance/Human
Resources
4/4/2022
22 Burns 2/22/2022
Consider adding to the Assistant City Manager
position job description to be a liaison to
Council.
City Manager 2/22/2022
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2022 Completed Update Requests 11/1/2022
# Council Member Meeting Date Update Requested Department Status Completed Date 23 Resendiz 2/22/2022
Consider adding to the Assistant City Manager
position job description to work on PRA requests City Manager 2/22/2022 24 Burns 2/22/2022
Evaluate K‐rails blocking union road are a
hindrance to Fire and Police response in an
emergency
DS‐Engineering 2/25/2022
25 Burns 2/22/2022
Consider an item to purchase 400‐500
"grabbers" for picking up trash, and have Council
give these away at park openings so public can
help keep parks clean.
Recreation 3/5/2022
26 Morales 2/22/2022
Update on 2021 goals and accomplishments,
and what is our road map for 2022 goals City Manager 2/24/2022 27 Morales 2/22/2022
Requested a report on what percent of our
budget is from grants and what the grants are
for (separate from entitlement grants)
City Manager 2/22/2022
28 Morales 2/22/2022 Update on the 311 application Information Systems & Technology 2/7/2022
29 Council 2/22/2022
Update on the total number of PRA reqests the
City Clerk's Office receives per year City Clerk 4/4/2022 30 Morales 2/22/2022
Report on all of the IT projects to help with
streamlining
Information Systems
& Technology 2/25/2022
31 Morales 3/7/2022 4th of July Fireworks bring back location of event Recreation 3/21/2022 32 Burns, Morales,
Perez 4/4/2022 Assistant City Manager update City Manager 4/4/2022 33 Morales 1/18/2022 Update on the Broadband for the City Information Systems & Technology 4/27/2022
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# Council Member Meeting Date Update Requested Department Status Completed Date 34 Burns 3/7/2022
Staff look at other cities using Accela and talk
with IT, Planning, and Building
Information Systems
& Technology 4/27/2022
35 Burns, Morales,
Perez 4/4/2022 Update on Deputy City Clerk recruitment‐CC is Waiting for HR City Manager HR posted Deputy City Clerk position online 5/2/2022
36 Burns, Morales,
Perez 4/18/2022
Provide training at the County's Fentanyl and
Opioid Training in June ot have video available
to be able to administer NARCAN
PD
Presentation given on 5/2/2022,
with Narcan training for public
offered on 6/11/2022
5/2/2022
37 Morales 3/7/2022
Assistant City Manager Recruitment be
completed in ideally 3 months, no later than 6
months
City Manager
Approved contract with Peckham
& McKenney for recruitment
services
5/2/2022
38 Perez 3/21/2022
Dog Park Grass ‐ Update. Recreation‐Report to
be provided at May 2, 2022 Council Meeting.
Community Services
Parks/Streets/Utilitie
s/Fleet
5/2/2022
39 Velazquez 1/22/2022
Move ARPA funds to general fund by March,
earmarking funds for business revitalization,
tourism, "Welcome to Hollister" sign, develop
loan or grant program for businesses to apply for
City Manager 4/25/2022
40 Burns 2/22/2022
Report on the City's intentions and ideas on
what to do with Park Hill. Recreation‐Report to
be provided at May 2, 2022 Council Meeting
Recreation Recreation gave a presentation on
5/2/2022 5/2/2022
41 Burns 3/21/2022 Promoting the 150th Celebration City Manager Update given by Ad Hoc (Morales) during meeting 5/2/2022
42 Perez
Morales
3/7/2022
4/4/2022
Report on speed cushions, current locations,
future locations and remaining amount,
provided an update on 3/21/2022 Council
requested another update on 4/4/2022
DS‐Engineering 4/18/2022
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# Council Member Meeting Date Update Requested Department Status Completed Date 43 Burns, Morales,
Perez 4/18/2022 Update on Youth Art and Cultural Commissioner applications City Clerk Two applicants for appointment
on 5/16/2022 5/16/2022
44 Burns, Morales,
Perez 4/18/2022
Information on City of Hollister plans for Office
Professionals Day and recognition events that
have to do with our staffing.
City Manager
Recognized Office Professionals
Day. Working on other staff
morale ideas
4/27/2022
45 Perez 5/2/2022 Requested a 5 minute timer for all presentations City Clerk Completed 5/16/2022 46 Morales 1/18/2022 Traffic study on San Benito Road near 7‐11 DS‐Engineering Study in process‐Speed humps not warranted 4/30/2022
47 Velazquez 1/22/2022
See if other nearby cities want to purchase
speed cushions so we may order in bulk
Community Services
Parks/Streets/Utilitie
s/Fleet
Invite was given to CAO & City
Manager of SJB 3/30/2022
48 Velazquez 2/7/2022
Monthly or bi‐Monthly meetings with the Fire
Committee Fire Fire Committee created 5/26/2022
49 Burns 2/22/2022
Asked if City Attorney can confirm if we can
close/stop public comment, requested his legal
opinion on the matter
City Attorney Requested from Consultant as a
separate memo 5/26/2022
50 Morales 2/22/2022
Update on traffic study for speed cushions on
San Benito Street by 7‐11 DS‐Engineering Study in process‐Speed humps not warranted 4/30/2022
51 Burns, Morales,
Perez 4/18/2022 Dunne Park Community Center update City Manager Recreation Services Manager Garza provided presentation 5/2/2022
52 Burns, Morales,
Perez 4/18/2022 Add to second evaluation of Ord. 1202 for constitutionality City Clerk Requested from Consultant as a separate memo on 4/19.5/25/2022
53 Council 5/2/2022
Divide the APRA $500K for sidewalks between
the 5 council members to allocate for use in
their respective disticts.
City Manager 5/2/2022
54 Resendiz 5/2/2022
Requests staff consider putting spikes on top of
the streetlights on Piane Crati Court (in D2) due
to complaints of bird waste on cars
Public Works Purchasing Bird Spikes 5/13/2022
55 Burns, Morales,
Perez 4/4/2022 Outstanding Building Permits over 6 months with status Building Council given monthly 6/30/2022
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# Council Member Meeting Date Update Requested Department Status Completed Date 56 Resendiz 5/2/2022
Update on Dollar General's weed and graffiti
abatement Code Enforcment Weeds removed 5/25/2022
57 Burns, Morales,
Perez 4/18/2022 memo clarification on using titles, city issued equipment, and our platform for campaigning City Clerk
Requested from Consultant as a
separate memo on 4/19.
Requested clarification from
consultant on using city logo shirts
and posting videos
5/20/2022
58 Morales 3/7/2022
Process for requesting speed cushions be placed
on website for the public to access DS‐Engineering
Council wanted to keep it simple
so the process is that a request is
made to a council member who
relays it to the City Manager who
relays it to Engineering for study.
A more detailed process was
brought to Council, but rejected.
6/6/2022
59 Morales 2/7/2022
Revisit Council Committee assignments, updates
on committees that do not meet, and create
committee assignments for Finance and Public
Works
City Clerk
Staff requested clarification on
which committees updates are
being requested from.
Department Liasions for Finance is
Council Member Resendiz and
Community Services Liasion is
Mayor Velazquez.
6/21/2022
60 Perez 2/22/2022
Consider changes to City's Parking Ordinance,
regarding parking across from the Library.Police Department PD working on removing parking
restrictions on 5th St. On
6/6/2022 Agenda
6/6/2022
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# Council Member Meeting Date Update Requested Department Status Completed Date 61 Morales 2/22/2022
Discussion on Planning Department projects that
are delayed and what the problems are DS‐Planning Spreadsheet provided to Council on 6/24/2022 6/24/2022
62 Burns, Morales,
Perez 4/4/2022 Safe Zones Police Dept PD working on testing site before press release.6/21/2022
63 Perez 5/2/2022
Consider making a temporary loading zone area
in front of Gunnagle Funeral Home for Hearses
Planning,
Engineering?
A work order has been issued to
Public Works to create a loading
zone out of two of the parking
spaces in front of the funeral
home.
7/22/2022
64 Resendiz 5/16/2022
May we look to see what may be done about
accidents at Alvarado & Santa Ana.PD Staff provided status on 7/21/2022 7/21/2022
65 Burns 1/18/2022 Look into Central Coast 3CE Grant City Manager Staff is working with 3CE staff and the new grant writer 7/25/2022
66 Morales 1/18/2022
Discuss changing the time of Council meetings
so they are earlier, so they do not go late into
the night
City Clerk/ City
Attorney
Will request as part of HMC 2.04
changes. Requested start time is
9:00 am. Was not changed as part
of the revisions.
5/16/2022
67 Morales 1/18/2022
Proposal for electric vehicles, to utilize grants for
electric vehicles
Community Services
Parks/Streets/Utilitie
s/Fleet
Staff given direction to look at
available electric vehicles. Have
not found any. Staff will need to
put a refundable deposit down
and order them.
7/22/2022
68 Morales 2/7/2022
Finance to provide more details on the budget
totals, percent paid vs. actual with the warrant
registers for approval
Administrative
Services
Finance/Human
Resources
Will begin 8/1/2022. Item is part
of the warrant registers.8/1/2022
69 Burns, Morales,
Perez 4/4/2022 Renaming of Union Road and new park by FS2 to Cesar Chavez Way and Cesar Chavez Park City Manager Engineering is in process. Will be on 8/1 Council agenda.8/1/2022
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# Council Member Meeting Date Update Requested Department Status Completed Date 70 Morales 1/22/2022
Analysis on the speeding complaints in the City
by neighborhood Police Department
PD confirmed that they do not
track complaints at the
neighborhood level.
9/1/2022
71 Morales 1/22/2022
Add Community Development position to help
businesses get started go through the processes City Manager Will be done by Asst. City Manager 9/1/2022
72 Burns, Morales,
Perez 4/4/2022 Intelligence on PD Issues and Trends in the community Police Dept Annual report with statistics is
posted on PD website.9/1/2022
73 Burns, Morales,
Perez 4/4/2022 Cameras up at all access and have PD work with IT work on and add a privacy aspect PD & IT Policy determined to be adequete by City Attorney 9/1/2022
74 Morales 5/2/2022
List of resources for the community with links on
the City's webpage, such as local non profits,
food assistance, housing assistance, etc. Link to
see what district residents live in.
City Manager
Resources added to existing site
and will be included on new city
website.
9/7/2022
75 Morales, Burns 5/2/2022
Add the Council updates and request
spreadsheets to the City's webpage for public
transparency
City Manager
Reports add under "Transparency"
tab on existing site. Reports will
be included on new city website.
9/30/2022
76 Resendiz 9/6/2022
Ensure that Mexican music is played during
Summer Concert Series Recreation Mariachi groups will play on September 16th. 9/16/2022
77 Council 5/2/2022
Install sod grass at Jerry Gabe dog park, one side
at a time, to keep one side open at all times
while laying sod on the other side. Block off side
of park with fence to keep dogs/people out
Community Services
/ Parks & Recreation
Staff has tried to fence off areas of
the dog park in the past. This did
not contain the small dogs nor
stopped visitors from entering the
other sides
9/14/2022
78 Resendiz 9/6/2022
Inquiries from Hollister School District for
Planning: Rosati project, parking lot and
walkway, CFDs, increasing development fees,
and shared facility use agreements
Development
Services (Planning)
Staff has not received any inquires
from HSD. Staff has had
discussions with HSD recently
regarding approved housing
developments.
9/14/2022
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# Council Member Meeting Date Update Requested Department Status Completed Date 79 Morales 5/2/2022
Study session on Code Enforcement problem
solving, communications training, dispute
resolution
Police (Code
Enforcement)
PD has met with Councilmember
Morales and addressed her
concerns.
8/31/2022
80 Morales 2/22/2022 Receipts of budget vs actuals Administrative Services
Reports will start with new
budget. Included with standing
warrant agenda item.
8/1/2022
81 Resendiz 5/2/2022
Have staff to remove the fenced area at Klauer
park so it is not used as a dog park, and come up
with an alternative solution for the area
Parks & Recreation /
Community Services
Received quote from contractor to
remove fence. Scheduled to be
removed by 9/23/22
9/26/2022
82 Perez 9/6/2022 Provide speed hump installation schedule Community Services Dept provided schedule to City Manager's Office for review 9/20/2022
83 Perez 9/6/2022 Parks ADA Schedule Parks & Recreation Staff is working to prepare
schedule. Will be provided at
Parks and Recreation Commission
meeting and to council.
9/27/2022
84 Morales 9/6/2022 Provide update on status of salary study Administrative Services
Update will be provided on 9/19
council meeting 9/19/2022
85 Morales 9/6/2022 PIO Plan City Manager Assistant City Manager developing plan.9/8/2022
86 Resendiz 9/6/2022 200 Zinc Plates available for donation. Parks & Recreation Referred to Art & Cultural Commission 10/5/2022
87 Morales 9/6/2022 Business Loan Program update City Manager Update program to make more
businesses are eligible to receive
loan.
10/3/2022
88 Resendiz 9/6/2022 200 Zinc Plates available for donation. Parks & Recreation Referred to Art & Culture Committee 10/5/2022
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# Council Member Meeting Date Update Requested Department Status Completed Date 89 Resendiz 9/6/2022
Need speed cushions at intersection of Alvarado
and Santa Ana
Community Services
/ Development
Services
(Engineering)
Will be installed the week of
September 26th.9/30/2022
90 Morales 2/7/2022
Grant chart, showing what grants are available,
which are applied for, status, etc. Will provide a
template
City Manager
On 6/6/2022 Agenda to request
grant writer. Grant writer
approved.
9/30/2022
91 Resendiz, Burns 5/2/2022
Earmark funds from ARPA to help businesses
transition to going green (after other ARPA
funding priorities are met)
City Manager
City will assist businesses as
requested. City Manager will
provide update at 10/3 Council
meeting.
10/3/2022
92 Morales 5/2/2022
An Ordinance to ensure that business are not
fined for stolen shopping carts
Police (Code
Enforcement) / City
Attorney
Second reading of ordiance will be
brought to Council on 10/3/22.10/3/2022
93 Burns 9/6/2022
Organizational Charts for City and Departments
(include vacant positions)City Manager
Departments submitting org
charts to City Managers Office for
review.
10/17/2022
94 Burns 9/6/2022 Update on downtown sign
City Manager /
Development
Services
(Engineering)
Engineering is currently reviewing
plans for sign. Structural review
will be completed on 9/16/22.
9/30/2022
95 Perez 1/18/2022 Update on the tree program Community Services Dept has received a list of all trees
trimmed or removed in Fiscal Year
2021‐22. Report under review and
will be distributed to council.
10/5/2022
96 Burns/Velazquez 9/19/2022 Crosswalk on Ladd Lane City Manager Staff installed temporary
crosswalk markings while
contractor works to permanently
correct Ladd Lane.
10/3/2022
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# Council Member Meeting Date Update Requested Department Status Completed Date 97 Burns 10/3/2022 Prune Street Pavement Community Services Prune St construction is scheduled
for August 2023. Potholes on
Prune St are scheduled to be
refilled by 10/31/22.
10/10/2022
98 Morales 10/3/2022 San Benito and Hawkins Street Traffic Study Engineering Study on intersection was
completed in 2022. All ways stops
were not warranted.
10/3/2022
99 Burns/Velazquez 9/6/2022
Confirm that judgement is due to city from Irma
Gonzalez and Elia Salinas and begin collection
process if applicable.
City Attorney
City's Risk Management firm has
confirmed that they are beginning
the collection process. Confirmed
that there are no other
outstanding legal judgements.
10/14/2022
100 Resendiz 10/17/2022
Forward email from Gavilan College
President/Superintendant to the local press and
to City Clerk for submission into the offical
record
City Manager Email was forwarded as requested 10/18/2022 101 Resendiz 5/2/2022
Update on whether the City can be more
restrictive regarding use of plastic bags
Community Services
/ City Attorney
City cannot pass a more restictive
ordiance than the state.10/20/2022
102 Resendiz, Perez 10/17/2022
Provide letter from Gavilan College on
Presentation done by Sunnyslope Water District
City Manager/City
Clerk Letter was provided as requested 10/18/2022
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