Agenda packet — Hollister City Council, June 20, 2023 (part 4 of 4)

OFFICE OF THE CITY CLERK
RESOLUTION NO. 2015-232 CITY OF HOLLISTER

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

AUTHORIZING THE CITY TO PROVIDE SEWER SERVICE OUTSIDE OF ITS

JURISDICTIONAL BOUNDARIES TO THE PROPERTY LOCATED SOUTH OF HIGHWWAY 156 AND WEST OF UNION ROAD. APNs 018-190-023, 033, 034; 018- 200-056, 057, 058; 021-140-046, 053, 054; 021-190-006, 017, 030, 031, 032; and 023- 010-074, AND DIRECTING STAFF TO APPLY TO THE LOCAL AGENCY FORMATION COMMISSION (LAFCo)

FOR SERVICES
WHEREAS, the property located at south of Highway 156 and west of Union Road, further identified as San Benito County Assessor's Parcel Numbers 018-190-023, 033, 034; 018-200-056, 057, 058; 021-140-046, 053, 054; 021-190-006, 017, 030, 031, 032; and 023-010-074 located within the unincorporated area of San Benito County and outside the City of Hollister Sphere of Influence and within the Urban Service Area; and WHEREAS, the project applicants Scott Fuller, San Juan Oaks, LLC and Greg Van Dam, Pulte Home Corporation are requesting outside jurisdictional sewer service from the City of Hollister for the properties located south of Highway 156 and west of Union Road, further identified as San Benito County Assessor's Parcel Numbers 018-190-023, 033, 034; 018-200-056, 057, 058; 021-140-046, 053, 054; 021-190-006, 017, 030, 031, 032; and 023-010-074; and
WHEREAS, the City of Hollister, San Benito County, and the San Benito County Water District entered into a Memorandum of Understanding to complete the Hollister Urban Area Water and Wastewater Master Plan on December 13, 2004; and WHEREAS, the Sunnyslope County Water District subsequently became a party to the Memorandum of Understanding; and
WHEREAS, the City of Hollister at its October 3, 2011 meeting adopted Resolution No. 2011-129 accepting the Program Environmental Impact Report for the Hollister Urban Area Water and Wastewater Master Plan and Coordinated Water Supply and Treatment Plan; and
NOW THEREFORE BE IT RESOLVED, that the city shall provide sewer service outside of its jurisdictional boundaries to the property located south of Highway 156 and west of Union Road, further identified as San Benito County Assessor's Parcel Numbers 018- 190-023, 033, 034; 018-200-056, 057, 058; 021-140-046, 053, 054; 021-190-006, 017, 030, 031, 032; and 023-010-074 upon LAFCO approval and be it further resolved that staff is directed by the City Council of the City of Hollister to submit an application to the Local Agency Formation Commission of San Benito County for said services.

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Resolution No. 2015-232

Page 2 of 2 ends

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held this 21st day of December, 2015, by the following vote:

AYES: Council Members Klauer, Gomez, Friend, Luna, and Mayor Velazquez.

NOES: None.

ABSTAINED: None.

ABSENT: None.

Ignacio Velazquez, Mayor
ATTEST:

Thomas A. Graves,CMC, City Clerk
APPROVED AS TO FORM:

L+G LLP, Attorneys at Law

DUPLICATE OF ORIGINAL

ON FILE IN THE
OFFICE OF THE CITY CLERK1(AlanA z

CITY OF HOLLISTER
City Attorney
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EXHIBIT B DUPLICATE OF ORIGINAI.

RESOLUTION NO.2011-129 ON FILE IN THEPage1of2OFFICEOFTHECITYCLERK

CITY OF HOLLISTER
RESOLUTION NO. 2011-129

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

ACCEPTING THE PROGRAM ENVIRONMENTAL IMPACT REPORT(PEIR) FOR

THE HOLLISTER URBAN AREA WATER AND WASTEWATER MASTER PLAN AND

COORDINATED WATER SUPPLY AND TREATMENT PLANT AND AUTHORIZING

STAFF TO PREPARE AN APPLICATION TO THE LOCAL AGENCY FORMATION

COMMISSION TO INITIATE PROCEEDINGS TO ESTABLISH THE BOUNDARY

LINES OF THE HOLLISTER URBAN AREA
WHEREAS, the City of Hollister,the County of San Benito, and the San Benito County Water District entered into a Memorandum of Understanding to complete the Hollister Urban Area Water and Wastewater Master Plan on December 13, 2004; and WHEREAS, the Sunnyslope County Water District subsequently became a party to the Memorandum of Understanding;and
WHEREAS, AECOM was hired to prepare a Program Environmental Impact Report(PEIR)for the Hollister Urban Area Water and Wastewater Master Plan and Coordinated Water Supply and Treatment Plan; and
WHEREAS, the San Benito County Water District, as the lead agency under the California Environmental Quality Act ("CEQA"), directed the preparation of the Program Environmental Impact Report for the Hollister Urban Area Water and Wastewater Master Plan and Coordinated Water Supply and Treatment Plan; and WHEREAS, the City of Hollister, County of San Benito, and the Sunnyslope County Water District are responsible agencies under CEQA for the preparation of the Hollister Urban Area Water and Wastewater Master Plan and Coordinated Water Supply and Treatment Plan; and
WHEREAS,the Program Environmental Impact Report was certified by the San Benito County Water District Board at its regular board meeting of January 19, 2011; and
WHEREAS, the City of Hollister shall submit an application to the Local Agency Formation Commission of San Benito County in order to initiate proceedings to establish the boundary lines of the Hollister Urban Area; NOW,THEREFORE, BE IT RESOLVED THAT the Program Environmental Impact Report for the Hollister Urban Area Water and Wastewater Master Plan and Coordinated Water Supply and Treatment Plan is hereby accepted; G.2.b
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Resolution No.2011-129

Page 2 of 2 ends

AND BE IT FURTHER RESOLVED that staff is directed by the City Council of the City of Hollister to submit an application to the Local Agency Formation Commission of San Benito County to initiate proceedings to establish the boundary lines of the Hollister Urban Area;
PASSED AND ADOPTED by the City Council of the City of Hollister at a regular meeting duly held on this 3rd day of October, 2011, by the following vote:

AYES: Council Members Emerson, Gomez, Friend, Scattini and Haptvialdivia.

NOES: None.

ABSENT: None. 47
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APPROVED AS TO FORM:
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Exhibit C
Draft LAFCo Application

SAN BENITO LOCAL AGENCY FORMATION COMMISSION
Proposal Justification Questionnaire for Out-of Agency Service Agreement Attach additional sheets as necessary)

1. Name of City or District:

City of Hollister

2. Location/Address/size of property:
3825 Union Road, Hollister, CA 95023
1,994 acres

3. APN:
018-190-023, 033, 034; 018-200-056, 057, 058; 021-140-046, 053, 054; 021- 190-006, 017, 030, 031, 031; 023-010-074.

Complete all relevant questions

4. Is the property within the agency's sphere of influence? Yes No X

5. What are the existing uses of the site? Be specific.

The existing uses on the site include San Juan Oaks Golf Club, a public 18-hole golf course, clubhouse, maintenance building, and related facilities. Portions of the site are used for cattle grazing and a limited area is used for agriculture.

Proposal Justification Questionnaire as of November 18,2013—Out of Agency Service Agreement G.2.b
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6. If a change in use is proposed, provide a description of the change.

The San Juan Oaks Specific Plan includes 1,084 single family homes, of which 1,017 are an age restricted Del Webb community; up to 65,000 square feet of neighborhood commercial uses; up to a 200-room resort hotel; a 100-bed assisted living facility; 41 acres of agricultural preserve; 17 acres of community parks; and 1,243 acres of permanent wildlife habitat. The existing public golf course would remain.

7. What types of services are to be provided under contract? Processing of project wastewater under an extended services agreement between the Project's water service provider and the City of Hollister Urban Area Wastewater Service District

8. Discuss the justification for the service agreement. Is this an emergency health and safety situation?
This is not an emergeny health and safety situation. The property is adjacent to the City's urban area boundary for wastewater service, the City has the capacity to process the Project's wastewater, and Government Code section 56133(a) allows the City to provide such processing under agreement with LAFCO approval. Entering into an agreement with the City is consistent with addressing the RWQCB concerns about water quality by providing wastewater processing on a more regional basis.

9. Why is annexation not possible at this time?
The project area is located in the County outside the City's sphere of influence.

The projct area is not likely eligible for annexation because the area includes a conservation easement of nearly 1,200 of 1,993 total Project acres for permanent wildlife habitat includes grazing land and could never be designated for urban development. Also, a number of acres qualify as "prime agricultural G.2.b
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land" as defined in the LAFCO statute, and approximately 41 acres will be in an on-site agricultural preserve. Under Government Code Section 56375(a)(4), prime agricultural land militates against including the Project in the City's sphere of influence since most of the Project area could never be developed, and virtually eliminates LAFCO's ability to automatically approve annexation of that land. Hence, the Project is not, nor would be eligible to be within the City's sphere of influence, and would not qualify for LAFCO approval under section 56133(b).

10. Is annexation of the territory anticipated in the future? 0 Yes No X If yes, when? If no, why not?
See no. 9 above.

11. Describe in detail how services will be extended to the property:

A. Describe needed improvements including distance for connections.

San Juan Oaks waste water will be collected onsite via gravity system and then conveyed via two onsite pump stations approximately 1.6 miles north via onsite force main along San Juan Oaks Drive, then approximately 1.3 miles via offsite force main along Union Road and San Juan Hollister Road to the City of Hollister's domestic wastewater treatment plant/water reclamation facility located just north of San Juan Hollister Road.

B. What are the costs of improvements and other start up costs? The San Juan Oaks waste water system is projected to cost approximately $5 million.

C. How is financing to occur, both capital costs and ongoing operations?
The developer(s) of San Juan Oaks shall finance the cost of and construct the onsite and offsite wastewater improvements. The developer(s) are entering into agreement with Golden State Water Company to be the owner and operator of the San Juan Oaks wastewater system subject to California Public Utilities Commission (CPUC) approval, with Golden State Water Company to operate and maintain the San Juan Oaks wastewater system upon completion of the improvements by the developer(s) prior to CPUC approval. Golden State Water Company would enter into an G.2.b
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agreement with the City of Hollister for the City to treat wastewater generated by the San Juan Oaks project.

12. What environmental review has been conducted for the project? If exempt, please provide a copy of the agency's Notice of Exemption.

Subsequent Environmental Impact Report

13. Provide a vicinity map showing the site, city or district boundary and sphere line.

Please see attached Del Webb at San Juan Oaks Regional Map.

14. Provide a map showing existing and proposed infrastructure as relevant to this agreement.

Please see attached Del Webb at San Juan Oaks Existing Sanitary Sewer System and Proposed Sanitary Sewer System plans.

15. Attach a copy of the proposed services agreement and any staff reports or supporting documentation related to this application.

The San Benito County Board of Supervisors certified the Final Environmental Impact Report, Specific Plan, General Plan Amendment, and Zone Change for the San Juan Oaks Specific Plan on Tuesday, November 3, 2015.

These documents can be accessed on the San Benito County website at www.cosb.us .

16. Final Comments
A. Provide any other comments or justifications regarding the request.

B. Enclose all pertinent staff reports and supporting documentation.

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17. Notices and Staff Reports
List up to three persons to receive copies of a notice of hearing and staff report.

Name and agency Address
A. Scott Fuller, San Juan Oaks, LLC 3825 Union Road, Hollister, CA 95023
B. Greg Van Dam, Pulte Home Corporation 6210 Stoneridge Mall Rd Ste 500
Pleasanton, CA 94588
C. John Johnson, Pulte Home Corporation 4039 Lloyd Drive Napa, CA 94558
Who should be contacted if there are questions about this application? Name and agency Address/Phone# Email address
Scott Fuller 3825 Union Road [email protected]
Hollister, CA 95023
831-636-6119
Greg Van Dam 6210 Stoneridge Mall Rd. Greq.VanDamPulteGroup.com Suite 500
Pleasanton, CA 94588
916-797-0327
Signature Date
Greg a Dam, Pulte Home Corporation
Signature Date it
Scott Fuller, San Juan Oaks, LLC
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OLL1ISTE" STAFF REPORT
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wr le CITY COUNCIL AGENDA
DATE: November 25,2015 AGENDA ITEM: Fa,#/.3
STUDY SESSION DATE:N/A MEETING DATE: December 21,2015 TITLE OF ITEM: Resolution directing staff to make an application to the Local Agency Formation Commission LAFCO) for the City to provide sewer service outside of its jurisdictional boundaries and outside of the sphere of influence but within the Hollister Urban Area Water and Wastewater Master Plan to multiple properties located south of Highway 156 and west of Union Road, further identified as San Benito County Assessor's Parcel Numbers 018-190-023, 033, 034; 018-200-056, 057, 058; 021-140-046, 053, 054; 021-190-006, 017, 030, 031, 032; and 023-010-074.

BRIEF DESCRIPTION: This resolution establishes that the CITY would provide sewer service to the properties south of Highway 156 and west of Union Road, further identified as San Benito County Assessor's Parcel Numbers 018-190- 023, 033, 034; 018-200-056, 057, 058; 021-140-046, 053, 054; 021-190-006, 017, 030, 031, 032; and 023-010-074 located outside of its jurisdictional boundaries and outside of the sphere of influence but within the boundaries of the Hollister Urban Area Water and Wastewater Master Plan upon the Local Agency Formation Commission (LAFCO) authorization.

STAFF RECOMMENDATION: The City Council of the City of Hollister approves the following motion: Adopt Resolution No. 2015- 26d. A RESOLUTION OF THE CITY COUNCIL OF CITY OF HOLLISTER

AUTHORIZING THE CITY TO PROVIDE SEWER SERVICE OUTSIDE OF ITS JURISDICTIONAL

BOUNDARIES AND OUTSIDE OF THE SPHERE OF INFLUENCE AND WITHIN THE URBAN SERVICE

AREA WATER AND WASTEWATER MASTER PLAN TO THE PROPERTIES LOCATED SOUTH OF HIGHWAY 156 AND WEST OF UNION ROAD.APNs 018-190-023,033,034; 018-200-056,057,058; 021-140-046, 053, 054; 021-190-006, 017, 030, 031, 032; and 023-010-074, AND DIRECTING STAFF TO APPLY TO THE LOCAL AGENCY FORMATION COMMISSION(LAFCo)FOR SERVICES
DEPARTMENT SUMMARY: The City of Hollister received an application to provide sewer service outside of the city's jurisdictional boundaries and outside of the city's sphere of influence and within the Hollister Urban Area Water and Wastewater Master Plan for the properties south of Highway 156 and west of Union Road, further identified as San Benito County Assessor's Parcel Numbers 018-190-023, 033, 034; 018-200-056, 057, 058; 021-140-046, 053, 054; 021-190-006, 017, 030, 031, 032; and 023-010-074. The properties consists of a total of 1,994 acres and they are part of the San Juan Oaks Specific Plan which includes 1,084 single family homes of which 1,017 are an age restricted Del Webb community; up to 65,000 square feet of neighborhood commercial uses; up to a 200-room resort hotel;a 100-bed assisted living facility;41 acres of agricultural preserve; 17 acres of community parks; and 1,243 acres of permanent wildlife habitat. The San Benito County Board of Supervisors certified the Final Environmental Impact Report, Specific Plan, General Plan Amendment, and Zone Change for the San Juan Oaks Specific Plan on Tuesday,November 3, 2015. The EIR can be viewed online at the County of San Benito website by typing in the following link: http://cosb.us/county-departments/building-planning/san-benito-county- del-webb-at-san-Juan-oaks-specific-plan/#.VIXsep3Tncs. The properties are not located within the sphere of influence of the City of Hollister nor they are contiguous to the City limits; therefore annexation of the property is not possible at this time.

San Juan Oaks waste water would be collected onsite via gravity system and then conveyed via two onsite pump stations approximately 1.6 miles north via onsite force main along San Juan Oaks Drive,then approximately 1.3 miles via offsite force main along Union Road and San Juan Hollister Road to the City of Hollister's domestic wastewater treatment plant/water reclamation facility located just north of San Juan Hollister Road.

The City of Hollister City Council at its regular meeting of October 3, 2011 adopted Resolution No. 2011-129 accepting the Program Environmental Impact Report for the Hollister Urban Area Water and Wastewater Master Plan and authorized staff to prepare an application to LAFCO to initiate proceedings to establish the boundary lines of the Hollister Urban Area. Please see Exhibit A Hollister Urban Area map and Exhibit B Resolution No. 2011-129. The subject properties are located within the Urban Service Area boundaries. The adoption of the attached resolution will direct staff to make an application to LAFCO for said services.

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ATTACHMENTS: Exhibit A Hollister Urban Area map,
Exhibit B Resolution No.2011-129,
Exhibit C Application to provide service outside jurisdictional Boundaries, Exhibit D Vicinity Map,
Exhibit E Existing Sanitary Sewer System,
Exhibit F Proposed Sanitary Sewer System Sheet 1 of 2,
Exhibit G Proposed Sanitary Sewer System Sheet 2 of 2.

FINANCIAL IMPACT: $0
CEQA: Environmental Impact Report
DEPARTMENT: Development Services Department
CONTACT PERSON:M.Abraham Prado or Jill Morales
DEPARTMENT HEAD:William B.Avera
PHONE NUMBER: (831)636-4360

THIS REPORT WAS REVIEWED BY THE CIT MA CONCURS WITH THE STAFF RECOMMENDATION:

William .Avera,City Manager
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341 First Street, Hollister, CA 95023 831.524.0408 SBCBusinessCouncil.com Executive Director, Kristina Chavez Wyatt [email protected]

President
Jim Gillio
Central Ag Supply

Vice Presidents
Bob Tiffany

N. Graham Mackie

Scott Fuller,
Central Coast Consulting

Damon Felice
Felice Consulting Services

Keith Severson
Graniterock

Lisa Ludovici
Charter Communications

Bill Lee
Martha’s Kitchen

Paul Rovella, Esq
JRG, LLP Attorneys at Law

Shawn Herrera
MTI Solutions

Elizabeth Dirks

VP Finance
Mike Grace
Grace CPAs, LLP

Sponsoring Members
Charter Communications
Gavilan College
Graniterock
JRG, LLP Attorneys at Law
Martha’s Kitchen
Ruggeri, Jensen & Azar
San Benito Foods
Sierra Pacific Associates

Members
Anderson Homes
Association of Monterey
Bay Area Governments
Breen Law Firm, PC
Central Coast Community Energy
City of Hollister
City of San Juan Bautista
Community Foundation for
San Benito County
Earth Systems
EDC of San Benito
County
Eden Housing
Filice Farms
Fireclay Tile
George Chiala Farms
Guerra Nut Shelling
Hazel Hawkins Hospital
Heritage Bank of Commerce
Hollister Downtown
Association
Hollister School District
Infinity Staffing
Intero Real Estate
John Smith Road Landfill
JNM Company
Lands of Churchill
Maria Cid Insurance
Pacific Scientific EMC
PG&E
Pinnacle Strategy
RJR Environmental
San Benito & Santa Clara
County Building & Trades
Council
San Benito County
San Benito County
Chamber of Commerce
San Benito County COG
San Benito County
Farm Bureau
San Benito High School District
San Juan Oaks
Strada Verde
Sunnyslope County
Water District
Tanimura & Antle
Teknova
TriCal, Inc.

YMCA of San Benito County

June 20, 2023

Mayor Mia Casey
City of Hollister
375 Fifth Street
Hollister, CA 95023

Dear Mayor Casey,

I am writing on behalf of the San Benito County Business Council in support of Item G 2: RESOLUTION NO. 2023-133 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER ADOPTING A

WASTEWATER TREATMENT SERVICES AGREEMENT BETWEEN THE CITY OF HOLLISTER AND SAN JUAN OAKS MUTUAL WATER COMPANY.

Established in 2001, the Business Council is a 501(c) 6 non-profit member-based organization representing over 45 local and regional municipal agencies, businesses, trade organizations and major employers representing more than 6000 employees in the Monterey Bay, Central Coast and South Bay Regions.

Our current member & organizational goals include; 1) Retention, expansion, job creation and growth of existing businesses, 2) EDC 2017-2022 Comprehensive Economic Development Strategy (CEDS) Implementation, Supporting development of 2023-2028 CEDS - Supporting new business attraction, 3) Improving Infrastructure: Measure G Implementation- road and highway improvements, broadband, energy, education, housing, water & wastewater, tackling blight & litter, and 4) Building relations with elected officials, staff, regional organizations and community.

In consideration of our member goals, local and regional economic stimulus and recreational benefit, San Juan Oaks is offering a newly expanded and fully renovated public Club House, a new farm-to- table restaurant, reimagined golf lounge, pro shop, indoor and outdoor conference and event spaces, a fully redesigned water efficient, drought-tolerant golf course and highly desired housing for age- qualified individuals. The 55+ population accounts for the largest population segment in consumer spending, is the largest US cohort of volunteers and for charitable giving and comprises more than 30% of state and local tax revenues. They are currently supporting nearly 150 jobs in the region and are estimated to grow to 300 at full buildout- in phases over several years.

We feel that the City has an obligation to benefit the community and to leverage the Hollister Wastewater Treatment Plant as a public benefit, as originally intended, not to be politicized or used as an obstacle to prevent housing our support or current and future educational institutions, residents and employers.

The 2002 moratorium paralyzed our community when a gopher hole caused a levy to breach at Hollister’s aging water treatment plant, causing an environmental disaster, sending 15 million gallons of raw sewage down the San Benito Riverbed.

The Business Council then collaborated with the City of Hollister to lift the sewer building moratorium by supporting construction of the new Plant ahead of schedule, under budget and managed by a contractor. The Plant now requires your leadership to become compliant and meet the needs of our residents, employers, agencies, current and future investors.

Sincerely,
President

STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JUNE 20, 2023
SUBMITTED: June 15, 2023
DEPARTMENT:

DEPARTMENT HEAD:

Community Services
William Via, Community Services
Director

TITLE OF ITEM: RESOLUTION NO. 2023-134, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING THE RECEIPT OF $5,227,540 IN PROPOSITION 1

GRANT FUNDING FOR STORMWATER IMPROVEMENTS AT THE INDUSTRIAL

WASTEWATER TREATMENT PLANT AND BRIDGE ROAD OUTFALL

BRIEF DESCRIPTION: The City of Hollister is proposing to construct stormwater improvements at the Industrial Wastewater Treatment Plant and Bridge Road Outfall. The City has received $5.2M grant from the State Water Resources Board to construct the Bridge Road Outfall project with $5.6M in matching funds. The Resolution authorizes the Interim City Manager or designee to sign on behalf of the City, a funding agreement with the State Water Resources Control Board.

RECOMMENDATION: Authorize Interim City Manager or designee as the agent or representative to sign the funding agreement, amendments, and requests for disbursements on behalf of the City of Hollister, and to carry out other necessary Project -related activities with the State Water Resources Control Board.

DEPARTMENT SUMMARY: On June 23, 2020, the City Council approved Resolution 2020-132 authorizing staff to compete for a competitive grant from Proposition 1 funds. Wallace Group prepared the Prop 1 grant application for Round 2 Implementation Grant solicitation to fund the Bridge Road Outfall Trash Capture Project. The grant requires a 1:1 match. The requested grant was $5,227,540 with a match of $5,665,056. The City was notified on February 24, 2022, that the City was awarded the full grant. Staff has been working with the State Water B oard since on preparing the grant agreement. The State Water Board is requiring the City to sign the attached Resolution to authorize the Interim City Manager or their Designee to sign the grant agreement.

BACKGROUND: The City is under a State Water Board mandate to comply with the Trash Capture requirements at all City outfalls. This requires the City to install trash capture systems at all 18 outfalls by 2030. The Bridge Road outfall is the City’s largest outfall with a total treatment flow requirement of 205.5 cfs. The Prop 1 grant has been acquired to pay for this trash capture system which has an estimated construction and soft costs of $5.2M.

The City proposed in the grant application to match the request with stormwater improvements at the Industrial Wastewater Treatment Plant (IWWTP), in kind services, other monitoring & reporting, and education & outreach as well as stormwater improvements recently completed on 4th Street and equipment purchases previously made by the Utilities Department. O f the $5,665,056 match, approximately $2.8M has already been spent by the City leaving $2.9M remaining to be spent over the next two years.

The primary matching fund project, known as “Stormwater Improvements at the IWTP” or “Apricot Lane Improvements” will provide trash capture improvements for both the South Street storm drain (which already flows to the IWTP) and the Apricot Lane Outfall which will treat an additional 37.7 cfs of stormwater runoff. This project is at 90% design completion and is G.3
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anticipated to go out to bid in August/September 2023. This project has an estimated construction cost of $2.4M.

FINANCIAL IMPACT: The following is a summary of the financial impact to the City including money already spent and anticipated funding requirements for the entire project. No money has been spent to date that will be grant funded.

Spent to
Date
Anticipated
to be Spent
Grant
Funded Total Match
Prop 1 Grant Application $38,500 $1,500 NA NA
In Kind Services Unknown $269,400 $0 $269,400
Supporting Hydrological
Studies $67,000 $0 $0 $67,000
Apricot Lane Design $470,000 $50,000 $0 $520,000
Bridge Road Design $0 $342,000 $342,000 $0
Apricot Lane Construction $0 $2,379,000 $0 $2,379,000 Apricot Lane Soft Costs $0 $450,000 $450,000 $0
Bridge Road Construction $0 $3,941,000 $3,941,000 $0 Bridge Road Soft Costs $0 $492,000 $492,000 $0
4th Street SW Improvements $1,762,000 $0 $0 $1,762,000 Equipment Purchases $484,000 $0 $0 $484,000
Monitoring $0 $40,000 $0 $40,000
Education/Outreach $0 $139,000 $0 $139,000
$2,821,500 $8,103,900 $5,225,000 $5,660,400

CEQA: The City has already completed CEQA for the Stormwater Improvements at the IWTP and preliminary CEQA for the Bridge Road Project. CEQA is not applicable for the signing of the agreement with the State Water Board.

THIS REPORT WAS REVIEWED BY THE INTERIM CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

David Mirrione, Interim City Manager

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RESOLUTION NO. 2023-134

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING THE RECEIPT OF $5,227,540 IN PROPOSITION 1 GRANT FUNDING FOR STORMWATER

IMPROVEMENTS AT THE INDUSTRIAL WASTEWATER TREATMENT PLANT AND

BRIDGE ROAD OUTFALL

CITY OF HOLLISTER CITY COUNCIL

RESOLUTION NO.___

June 20, 2023

A RESOLUTION AUTHORIZING ENTERING INTO A FUNDING AGREEMENT WITH THE

STATE WATER RESOURCES CONTROL BOARD AND AUTHORIZING AND DESIGNATING

THE CITY MANAGER FOR THE STORMWATER IMPROVEMENTS AT THE INDUSTRIAL WASTEWATER TREATMENT PLANT PROJECT.

WHEREAS, The City of Hollister has submitted an application to the State Water Resources Control Board for funding for the Stormwater Improvements at the Industrial Wastewater Treatment Plant which will include improvements to divert stormwater from Apricot Lane outfall and South Street to the Industrial Wastewater Treatment Plant and improvements at the Bridge Road outfall to install CDS units to capture sediment and trash prior to reaching the San Benito River (Project); and

WHEREAS, prior to the State Water Resources Control Board's executing a funding agreement, the City of Hollister is required to adopt a resolution authorizing an agent, or representative, to sign the funding agreement, amendments, and requests for disbursement on behalf of the C ity of Hollister, and to carry out other necessary Project-related activities; and

NOW, THEREFORE, BE IT RESOLVED AND ORDERED, that the City of Hollister is hereby authorized to carry out the Project, enter into a funding agreement with the State Water Resources Control Board, and accept and expend State funds for the Project; and

BE IT FURTHER RESOLVED AND ORDERED, that the Interim City Manager, or designee, is hereby authorized and designated to sign, for and on behalf of the City of Hollister, the fund ing agreement for the Project and any amendments thereto; and

BE IT FURTHER RESOLVED AND ORDERED, that the Interim City Manager, or designee, is hereby authorized and designated to represent the City of Hollister in carrying out the City of Hollister’s responsibilities under the funding agreement, including certifying invoices and disbursement requests for Project costs on behalf of the City of Hollister and compliance with applicable state and federal laws.

BE IT FURTHER RESOLVED AND ORDERED, that any and all actions, whether previously or subsequently taken by the City of Hollister, which are consistent with the intent and purposes of the foregoing resolution, shall be, and hereby are, in all respects, ratified, approved and confirmed.

CERTIFICATION

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I hereby certify that the foregoing is a full, true, and correct copy of a resolution duly and regularly adopted by the City of Hollister City Council at the meeting thereof held on June 20, 2023.

Ayes: _________
Noes: _________
Abstained: _________

Absent: _________

Signature:
__________________________
Name and title of authorized record
keeper of
recipient's governing board or
Seal of the Clerk

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 20th day of June, 2023, by the following vote:

Mia Casey, Mayor
ATTEST:

Jennifer Woodworth, MMC, City Clerk

APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

Mary F. Lerner, City Attorney

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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-134, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 20th day of June, 2023, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of June, 2023.

Jennifer Woodworth, MMC

City Clerk of the City of Hollister
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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JUNE 20, 2023
SUBMITTED: June 14, 2023
DEPARTMENT:

DEPARTMENT HEAD:

City Manager
David Mirrione, Acting City
Manager

TITLE OF ITEM: RESOLUTION NO. 2023-135, A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HOLLISTER EXECUTING A LEASE AMENDMENT WITH THE STATE OF

CALIFORNIA FOR CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) AIR ATTACK BASE TO CONSTRUCT A NEW FACILITY AT THE HOLLISTER

MUNICIPAL AIRPORT

BRIEF DESCRIPT ION: California Department of Forestry and Fire Protection (CAL FIRE) currently leases approximately 8.68 acres of unimproved land at the Hollister Municipal Airport and desires to lease approximately 6.32 additional acres of unimproved land.

RECOMMENDATI ON: A dopt a resolution authorizing the Mayor to execute the lease amendment with the California Department of Forestry and Fire Protection (CAL FIRE) for the Cal -F ire Air Attack Base.

DEPARTMENT SUMMARY: The City of Hollister (City) began its business relationship with CAL FIRE back in the 1960s when the current facility was constructed at the Hollister Municipal Airport (CVH). At that time CAL FIRE was known as the California Department of Forestry (CDF). The Air Attack Base was constructed on a lease parcel towards the south end of the main runway (Runway 13/31). The lease on this facility has been renewed multiple times in the intervening years.

The State of California's Air Attack Base at CVH has become a critical component of the state's Air Attack System. Often the CVH base records statistics that place it as one of the busiest Air Attack Bases in the state. Recognizing this, in the late 1990s, the City and CAL FIRE began planning and negotiating on expanding and relocating the current base to a more optimum location on the airfield. After more than 10 years of planning and negotiationsand in good faiththe City entered into a separate lease agreement with CAL FIRE on an approximate 8 - acre parcel for the relocated facilities. A 50-year lease was approved by the City Council in 2009.

A number of runway improvements have taken place at CVH. In particular, Runway 13/31 evolved to its current configuration with the Runway 31 Threshold relocated approximately 1,150-feet to the northwest of its original position. The 1,150-feet of former runway pavement was employed as an “in-line” taxiway. This “in-line” taxiway configuration allowed for separation of taxiing in-bound and out-bound CAL FIRE aircraft and provided an efficient level of service for CAL FIRE’s air attack tankers. This is achieved by using the parallel Taxiway A for routing in- bound aircraft to the base and using the “in-line” taxiway for routing out-bound aircraft.

The City is obligated to operate the airport in accordance with the FAA’s cur rent rules, standards, and guidelines. From time-to-time the FAA updates/modifies its rules/standards/guidelines, and so what was once deemed operationally acceptable may change. And this is indeed the case with the “in-line” taxiway configuration at CVH. Several years back the FAA advised the City of their updated conclusion that “in -line” taxiways are not G.4
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optimized for safe runway operations and mandated the City correct the situation at CVH by closing all “in-line” taxiways to aircraft operations. The FAA provided federal grant funding through Airport Improvement Program (AIP) grant #03-06-105-21 for closing the “in-line” taxiways at Runway 24 and Runway 31. This federal funding also included for the construction of a Taxiway Design Group (TDG) III taxiway (Taxiway K) which was designed to serve the relocated CAL FIRE facility. The construction of Taxiway K and closure of “in -line” taxiway at Runway 24 has been completed. The City has obtained concurrence from the FAA to suspend construction work - for a limited time -on the closure of the Runway 31 “in-line” taxiway work.

The City anticipates the FAA will require completion of this work to clo se-out the federal grant in 2023.

The City recognizes the operational importance of the CVH Air Attack Base. However, the terms of the relocated base lease agreement stipulate the proposed base facilities must be complete and occupied before any rent is due the City. This lease also precludes the City for pursuing other development on the subject lease area. Accordingly, inaction by CAL Fire on relocating their facility to the new lease parcel is placing a financial burden on CVH, and the operation of the current configurationthe “in-line taxiwayhas the potential of jeopardizing future FAA federal funding at the airport.

This amendment will add approximately 6.32 additional acres of unimproved land for a total of approximately 15.00 acres of land.

The attached lease amendment amends the following sections of the original lease. (1) supersede the Exhibit “A” and Exhibit “B”;
(2) modify the lease commencement and expiration dates; (3) adjust the monthly rent;
(4) amend the “CPI” paragraph;
(5) replace the “Insurance” paragraph and add Exhibit E to said lease to establish the Lessor’s minimum insurance requirements;
(6) amend the “Maintenance Covenant” paragraph;
(7) amend the “Site Utilities” paragraph;
(8) add a paragraph to address a preexisting sanitary sewer traversing the Premises; (9) add a paragraph to address construction, use, and maintenance of a roadway to access the Premises; and
(10) add a paragraph to address Russia sanctions under Executive Order N-6-22.

FINANCIAL IMPACT: Increased annual rental revenues in Fund 601

CEQA: N/A

ATTACHMENTS:

1. Cal Fire Lease Amendment One June 14, 2023

2. CAL FIRE Ground Lease April 23, 2009

THIS REPORT WAS REVIEWED BY THE INTERIM CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

David Mirrione, Interim City Manager

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RESOLUTION NO. 2023-135

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER EXECUTING A

LEASE AMENDMENT WITH THE STATE OF CALIFORNIA FOR CALIFORNIA

DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) AIR ATTACK BASE

TO CONSTRUCT A NEW FACILITY AT THE HOLLISTER MUNICIPAL AIRPORT

WHEREAS, the City of Hollister owns and operates the Hollister Municipal Airport; and

WHEREAS, the State of California has leased property for the purpose of an aerial firefighting facility for over 50 years at the airport; and

WHEREAS, the City of Hollister recognizes the benefits that this service provides not only to our county, San Benito, but to nine other counties in the State of California on a daily basis during the fire season; and

WHEREAS, the Lessee has determined that the Old Facility no longer meets the continuing needs and/or future plans of the Lessee, and thereby requires the construction of a new air attach facility on the Premises, referred to as “Project”, and

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approves this resolution authorizing the Mayor to execute the amended lease with the State of California for continued operation of the Cal Fire Air Attack facility at the Hollister Municipal Airport resulting in continued revenue over the term of the lease.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 20th day of June, 2023, by the following vote:

Mia Casey, Mayor
ATTEST:

Jennifer Woodworth, MMC, City Clerk

APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

Mary F. Lerner, City Attorney

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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-135, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 20th day of June, 2023, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of June, 2023.

Jennifer Woodworth, MMC

City Clerk of the City of Hollister
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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JUNE 20, 2023
SUBMITTED: June 15, 2023
DEPARTMENT:

DEPARTMENT HEAD:

Development Services
Christine Hopper, Development
Services Director

TITLE OF ITEM: RESOLUTION NO. 2023-136, A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HOLLISTER APPROVING AN AMENDMENT TO THE EXISTING CONTRACT BETWEEN THE CITY OF HOLLISTER AND PLACEWORKS, INC. FOR THE GENERAL

PLAN UPDATE AND ENVIRONMENTAL REVIEW TO INCLUDE THE SCOPE OF SERVICES,

COSTS, AND SCHEDULE TO BE CONDUCTED BY PLACEWORKS FOR ADDITIONAL

COMMUNITY OUTREACH FOR THE INCLUSIONARY HOUSING PROGRAM FOR THE CITY OF HOLLISTER; AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE 2023/2024 CITY OF HOLLISTER BUDGET IN THE AMOUNT OF $30,165; AND AUTHORIZING THE

CITY MANAGER TO EXECUTE THE AGREEMENT AND TO MAKE THE NECESSARY

BUDGET ENTRIES

BRIEF DESCRIPTION: The City Council will consider approving an amendment to the existing contract between the City of Hollister and PlaceWorks, Inc. for the General Plan Update and Environmental Review to include the scope of services, costs, and schedule to be conducted by PlaceWorks for additional Community Outreach for the Inclusionary Housing Program for the City of Hollister.

RECOMMENDATION: Adopt a resolution approving an amendment to the existing contract between the City of Hollister and PlaceWorks, Inc. for the General Plan Update and Environmental Review to include the scope of services, costs, and schedule to be conducted by PlaceWorks for additional Community Outreach for the Inclusionary Housing Program for the City of Hollister; Authorizing staff to include an appropriation in the Fiscal Year 2023-24 Budget in the amount of $30,165; and authorizing the City Manager to execute the agreement on or after July 1, 2023, and to make the necessary budget entries.

DEPARTMENT SUMMARY: On February 2, 2020, the City Council approved Resolution No. 2020-17 accepting the proposals received for the City of Hollister’s 2040 General Plan Update and awarded a contract to PlaceWorks, Inc. for the preparation of a General Plan Update and Environmental Review.

On November 1, 2021, the City Council adopted Resolution 2021-203 approving an amendment to the contract with PlaceWorks for additional funding that included the development of an Inclusionary Housing Program (Attachment 1)

At the regular meeting of May 1, 2023, the City Council considered the introduction of an Inclusionary Housing ordinance and tabled the adoption proceedings with direction to staff hold a Community Outreach meeting on the ordinance, and to schedule a study session with the City Council following the outreach meeting before proceeding to adoption hearings.

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Exhibit A Scope of Work and Costs has been attached for the City Council’s review.

PlaceWorks has provided a budget in the amount of $30,165 which includes $14,203 for the Outreach Meeting (with live Spanish translation), one City Council Study Session at $5,732 and two adoption hearings at $9,812 total.

Staff is requesting that the City Council authorize an additional $30,165 to be included in the City of Hollister’s Fiscal Year 2023-24 Budget to accommodate the additional work. The 2023-24 Budget will be considered for adoption at a special meeting of the City Council on June 25, 2023.

FINANCIAL IMPACT: $30,165 appropriation in the Fiscal Year 2023-24 City of Hollister Planning Division Budget.

CEQA: Not a project under CEQA

ATTACHMENTS:

1. Attachment 1 - Resolution 2021-203

2. Exhibit A_PlaceWorksInclusionary Housing Scope and Costs

THIS REPORT WAS REVIEWED BY THE INTERIM CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

David Mirrione, Interim City Manager

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RESOLUTION NO. 2023-136

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING AN

AMENDMENT TO THE EXISTING CONTRACT BETWEEN THE CITY OF HOLLISTER AND PLACEWORKS, INC. FOR THE GENERAL PLAN UPDATE AND ENVIRONMENTAL

REVIEW TO INCLUDE THE SCOPE OF SERVICES, COSTS, AND SCHEDULE TO BE

CONDUCTED BY PLACEWORKS FOR ADDITIONAL COMMUNITY OUTREACH FOR THE INCLUSIONARY HOUSING PROGRAM FOR THE CITY OF HOLLISTER; AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE 2023/2024 CITY OF HOLLISTER BUDGET IN THE AMOUNT OF $30,165; AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

AGREEMENT AND TO MAKE THE NECESSARY BUDGET ENTRIES

WHEREAS, on February 2, 2020, the City Council approved Resolution No. 2020-17 accepting the proposals received for the City of Hollis ter’s 2040 General Plan Update; awarding a contract to PlaceWorks, Inc. for the preparation of a General Plan Update and Environmental Review; and authorizing the City Manager to execute the agreement; and

WHEREAS, on November 1, 2021, the City Council adopted Resolution 2021-203 approving an amendment to the contract with PlaceWorks for additional funding that included the development of an Inclusionary Housing Program; and

WHEREAS, at the regular meeting of May 1, 2023, the City Council considered the introduction of an Inclusionary Housing ordinance and tabled the adoption proceedings with direction to staff hold a Community Outreach meeting on the ordinance, and to schedule a study session with the City Council following the outreach meeting before proceeding to adoption hearings; and

WHEREAS, PlaceWorks Inc. has submitted a proposal for a contract amendment including a scope of services and cost in the amount of $30,165 for the additional requested meetings for the Inclusionary Housing ordinance; and

WHEREAS, Contract Amendment No. 2, including the scope of work, timeline, and budget are hereby incorporated into this resolution by this reference as Exhibit A; and

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hollister as follows:

SECTION 1:

The City Council has reviewed and hereby approves the amendment to the existing contract, as amended, between the City of Hollister and PlaceWorks, Inc. for the additional services for the Inclusionary Housing Program in the amount of $30,165 according to the scope of work identified in Exhibit A.

SECTION 2:

The City Council hereby authorizes staff to include an appropriation in the Fiscal Year 2023-24 Budget of $30,165, for the PlaceWorks scope of work, and authorizes the City Manager, or designee, to make the appropriate budget entries.

SECTION 3:

The City hereby authorizes and directs the City Manager, or designee, to execute this request on or after July 1, 2023, and act on the City’s behalf in all matters pertaining to this funding request.

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PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 20th day of June, 2023, by the following vote:

Mia Casey, Mayor
ATTEST:

Jennifer Woodworth, MMC, City Clerk

APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

Mary F. Lerner, City Attorney

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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-136, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 20th day of June, 2023, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of June, 2023.

Jennifer Woodworth, MMC

City Clerk of the City of Hollister
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Page 1 of 3 ends

RESOLUTION NO. 2021-203

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING AMENDMENTS, MODIFICATIONS, AND REVISIONS TO THE

EXISTING CONTRACT BETWEEN THE CITY OF HOLLISTER AND PLACEWORKS, INC. FOR THE GENERAL PLAN UPDATE AND ENVIRONMENTAL REVIEW TO

INCLUDE THE SCOPE OF SERVICES, COSTS, AND SCHEDULE TO BE CONDUCTED BY PLACEWORKS, INC. IN COOPERATION WITH GOLDFARB & LIPMAN LLC. FOR AN INCLUSIONARY HOUSING PROGRAM FOR THE CITY OF HOLLISTER; AUTHORIZING A SUPPLEMENTAL APPROPRIATION; AND AUTHORIZING THE CITY TO RECEIVE THE SB 2 GRANT FUNDING.

WHEREAS, on February 2, 2020 the City Council approved Resolution No. 2020-17 accepting the proposals received for the City of Hollister's 2040 General Plan Update; awarding a contract to PlaceWorks, Inc. for the preparation of a General Plan Update and Environmental Review; and authorizing the City Manager to execute the agreement; and
WHEREAS, the City desires to establish an Inclusionary Housing Ordinance to increase the availability of affordable and diverse housing types within the community; and WHEREAS, on May 18, 2020, the City entered into a contract with the State of California's Department of Housing and Community Development to receive 160,000.00 in financial assistance from the SB 2 Planning Grant; and WHEREAS, the SB 2 grant funding includes $10,000.00 to update the Zoning Ordinance & Map, $42,000.00 to create ready -to -build ADU architectural prototypes and brochure, $54,000.00 to design a ADU webpage and update the City website, and 54,000.00 to develop an Inclusionary Housing Program, and WHEREAS, PlaceWorks Inc. has submitted a proposal including a scope of services, cost and schedule to amend the existing General Plan contract to include the preparation of an Inclusionary Housing ordinance; and
WHEREAS, the City desires to amend the existing agreement for services made and entered to, by and between PlaceWorks Inc. (consultant) and the City to include the preparation of an Inclusionary Housing Program to be conducted PlaceWorks Inc. for the City of Hollister in cooperation with Goldfarb & Lipman LLC; and WHEREAS, Contract Amendment No. 1, including the scope of work, timeline, and budget are hereby incorporated into this Resolution by this reference as Exhibit A.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hollister as follows..

CI T y OF HOLLISTERLISTER

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Resolution No. 2021-203

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SECTION 1:

The City Council has reviewed and hereby approves the amendments, modifications, and revisions to the existing contract, incorporated herein as Exhibit B, between the City of Hollister and PlaceWorks, Inc. for the General Plan Update and Environmental Review to include an increase of funding of $58,172.00 for the development of an Inclusionary Housing Program accordingto the scope of work identified in Exhibit A.

SECTION 2-
The City Council hereby authorizes a supplemental appropriation of $64,000, for the PlaceWorks scope of work including a 10% contingency, of which $54,000 will be reimbursed by the SB 2 grant funding, and authorizes the City Manager to approve any additional necessary work, including staff time, not to exceed a total project budget of 64,000.00. The supplemental appropriation is hereby incorporated into this Resolution as Exhibit B.

SECTION 3:

The City hereby authorizes and directs the City Manager of designee, to sign this request and act on the City's behalf in all matters pertaining this funding request.

SECTION 4:

If the request is approved, the City Manager, or designee, is authorized to enter into and sign the grant agreement any subsequent amendments with the State of California Housing and Community Development Department for the purposes ofthis grant.

SECTION 5:

If the application is approved, the City Manager, or designee, is authorized tosign Funds Requests and other required reporting forms.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 1 st day of November, 2021, by the following vote:

AYES: Council Members Perez, Resendiz, Burns, and Mayor Velazquez.

NOES: None.

ABSTAINED:None.

ABSENT: None.

Ignacio Velazquez, Mayor
ATTEST: APPROVED AS TO FORM:

Epperson Law Group PC
AL
Christine Black, MMC, City Clerk
Jasr oerson, City Attorney

CITY OF HOLLISTER

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Resolution No. 2021-203

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I, CHRISTINE BLACK, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2021-203 is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a Regular Meeting of said Council held on the 1st day of November, 2021, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this 1st day of November, 2021.

Christine Black, MMC
City Clerk of the City of Hollister
Seal)

CITY OF HOLLISTER

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DocuSign Envelope ID: 2E54FDFE-BCBO-4EC6-B3AE-DDF237B838D9 AMENDMENT NO. 1

CITY OF HOLLISTER CITY COUNCIL

PROFESSIONAL SERVICES AGREEMENT FOR PROTRACTED SERVICES

REQUIRED FOR THE PREPARATION OF THE GENERAL PLAN UPDATE AND

ENVIRONMENTAL REVIEW
That agreement entered into on the 3rd day of February 2020, between the City of Hollister ("City") and Placeworks, Inc. ("Consultant") is hereby amended to increase the scope of work for the General Plan Update and Environmental Review, as detailed in the proposal dated October 4, 2021 attached as Exhibit "A".

The additional work consists of:

Task 1. City Council Presentation
PlaceWorks will make a presentation about inclusionary housing to the Hollister City Council. Our presentation:

Market conditions and constraints that may be mitigated by well -conceived inclusionary housing policy;
Common components of inclusionary housing programs, including, but not limited to, low-income housing requirements and various developer incentives; The benefits of a successful inclusion housing program for Hollister; and The process of inclusionary housing policy development, including feasibility studies, public reach, Council direction and other steps.

Task 2. Financial Feasibility Analysis
PlaceWorks will prepare a Financial Feasibility Analysis to determine how new inclusionary housing requirements would affect market -rate housing development costs and profits in Hollister. The analysis will be a modeling exercise to ground inclusionary housing policies in real market conditions. It will include the following:

Background and Legal Context. PlaceWorks introduce Inclusionary Housing in California, summarize relevant state laws and regulations such as California State Density Bonus law and Assembly Bill 1505 and outline relevant case precedent.

Local Market Conditions and Development Prototypes. PlaceWorks will complete a detailed analysis of the local economy and the market conditions affecting residential development. They will research recent development activity in Hollister and identify four to six development prototypes for for -sale and rental projects. They will collect data related to costs, revenues and minimum level of profitability for projects similar to the prototypes.

CI i l OF HOLL ISTER

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OFFICE OF THE CITY CLERK
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DocuSign Envelope ID: 2E54FDFE-BCBO-4EC6-83AE-DDF2376838D9 Identification of Inclusionary Requirements and Incentives. PlaceWorks will work with City staff to identify a series of low-income set -aside requirements, alternative compliance methods and incentives for study in the feasibility analysis.

Comparative Feasibility Analyses. PlaceWorks will develop pro formas that illustrate the economics of each prototype under current conditions and inclusionary housing requirements. They will compare the profitability of each prototype with the threshold for minimum profitability established for the current market.

Sensitivity Analysis. PlaceWorks will prepare a sensitivity analysis to identify the extent to which variations in inputs such as rents or construction costs would impact feasibility.

Conclusion and Recommendations. PlaceWorks will present recommendations for the design of an inclusionary housing program, including set -asides, alternative compliance methods and potential development incentives, based on the results of the feasibility analysis.

Task 3. Community Input Meeting
PlaceWorks will facilitate a community meeting to introduce the concept of inclusionary housing and the results of the feasibility analysis to participants. They will gauge public support for an inclusionary program in general and in regard to potential program elements such as the percentages of units that should be required, what development types should be targeted, and various alternative compliance methods.

PlaceWorks will develop Spanish — and English — language noticing and meeting materials and will provide live translation services if needed. They assume that this meeting will be held via Zoom, but can consider an in -person or "hybrid" in- person/Zoom format meeting when planning commences.

The attached project budget includes costs for two (2) community meetings as a contingency for a potentially high-level of community interest.

Task 4. Commission and Council Direction
PlaceWorks will facilitate a joint Planning Commission/City Council study session to review the results and recommendations of the Financial Feasibility Analysis and summarize community feedback collected in Task 3. At this meeting, they will ask Commissioners and Council members for direction regarding target housing types, low- income requirements and alternative compliance methods.

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DocuSign Envelope ID: 2E54FDFE-BCBO-4EC6-B3AE-DDF237B838D9 Task 5. Inclusionary Housing Program

5.1 Administrative Draft Inclusionary Housing Program
Based on the results of Tasks 1 through 4, PlaceWorks will develop an Administrative Draft Inclusionary Housing Program, to be adopted by ordinance, for review by City staff. The Program will identify inclusionary housing set -aside requirements, alternative compliance methods and potential incentives for participation in the Program. Goldfarb Lipman will provide a draft "off -the -shelf" ordinance from which to work, as well as legal review and policy development support.

5.2 Public Review Draft Inclusionary Housing Program
PlaceWorks will incorporate City Staff comments on the Administrative Draft Inclusionary Housing Program into Public Review Draft, which will be made available for comment for 30 days.

5.3 Final Inclusionary Housing Program and Adoption
Placeworks will incorporate comments on the Public Review draft into a Final Draft Inclusionary Housing Program. They will shepherd the Final Draft through the adoption process, including attendance at one (1) City Council Hearing. They will present the Program to the City Council and will attend two (2) City Council Hearings during the adoption process. They will create a Final Inclusionary Housing Program for adoption by ordinance by the City of Hollister.

Compensation for additional services shall not exceed $64,000.00.

All other terms and conditions of the Agreement remain the same.

IN WITNESS WHEREOF, the parties execute this amendment on the day and year below written.

CITY OF HOLLISTER PLACEWORKS, INC.

Brett Miller, City Manager
DATE
5DocuSfgned
by;
Da LtA at4,SUn.

Principal
TITLE
10/19/2021
DATE
CITY C= ; ,O LISTE
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OFFICE OF THE CITY CLERK
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DocuSign Envelope ID: 2E54FDFE-BCBO-4EC6-B3AE-DDF237B838D9 a
WSJD S'y Rl L'
t
AMENDMENT NO. 1
PROJECT NO. HOLL-01.0 I DATE February 2, 2020
PROJECT NAME General Plan Update and Environmental Review AGREEMENT BETWEEN:

CLIENT City of Hollister CONSULTANT PlaceWorks
STREET ADDRESS 375 Fifth Street STREET ADDRESS 3 MacArthur Place, Suite 1100 CITY STATE AND ZIP Hollister, CA 95023 CITY STATE AND ZIP Santa Ana, CA 92707 CONTACT Abraham Prado CONTACT Carey Stone
Hereinafter referred to as "Client." Hereinafter referred to as "Consultant." This Amendment No. 1 to an existing agreement for services is made and entered into effective as ofthe date of signature ("Effective Date"), by and between PlaceWorks (Consultant), a California Corporation, and City of Hollister (Clieirt).

RECITAL
The Consultant desires to amend, modify and revise that certain Agreement ("Existing Agreement") with the Client, entered into on October 1, 2021 to provide Services, as defined therein, and to now amend the Existing Agreement. Except as specifically amended by this document, all other terms and conditions of the Existing Agreement will remain in full force and effect, without modification.

Now, therefore, in consideration of the above facts and of the covenants and agreement contained herein, the parties hereto agree that:

The scope of work shall be amended to include the items shown in the attached Exhibit A.

Tasks
Contract
Amount
PREVIOUS COST AS PER CONTRACTED FEBRUARY 2, 2020 1,403,698.00

AMOUNT OF THIS CONTRACT AMENDMENT (SEE EXHIBIT A

FOR DETAIL)
58,172
TOTAL NEW CONTACT AMOUNT: 1,461,870.00
C I T CIF . JCL L.iSTEz^
DUPLICATE OF OFIGINA.L

ONII FILE IN THE

OFFICE OF THE CITY CLEFM
NlacAlhur Place, Suite .1.1.00 1 Sar,la Ana, California 91.1707 1 714.966.9220 1 PlaceWorks.com G.5.a
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DocuSign Envelope ID: 2E54FDFE-BCBO-4EC6-B3AE-DDF237B838D9 CONSULTANT:

CONSULTANT I Place Works
STREET ADDRESS 13 MacArthur Place, Suite 1100
CITY STATE AND ZIP Santa Ana, CA 92707

AUTHORIZED
I,
Joanna Jansen, AICP TITLE I Principal
10/1/21
PlaceWork's Authorized Representative Date
CLIENT:

CLIENT City of Hollister
STREET ADDRESS 375 Fifth Street
CITY STATE AND ZIP Hollister, CA 95023
AUTHORIZED - Brett Miller TITLE 1 City Manager
Client's Authorized Representative Date
CFIFY O- f-IOL LlSTEq
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DocuSign Envelope ID: 2E54FDFE-BCBO-4EC6-B3AE-DDF237B838D9 E"I O BG`f U-e
This exhibit describes the scope of services, costs and schedule for the Inclusionary Housing Program to be conducted by PlaceWorks for the City of Hollister in cooperation with Goldfarb & Lipman LLC.

SCOPE OF SERVICES
Task 1. City Council Presentation
PlaceWorks will make a presentation about inclusionary housing to the Hollister City Council. Our presentation will cover:

Market conditions and constraints that may be mitigated by well -conceived inclusionary housing policy;
Common components of inclusionary housing programs, including, but not limited to, low-income housing requirements and various developer incentives; e The benefits of a successful inclusionary housing program for Hollister; and The process of inclusionary housing policy development, including feasibility studies, public outreach, Council direction and other steps.

Local Market Conditions and Development Prototypes. PlaceWorks will complete a detailed analysis of the local economy and the market conditions affecting residential development. We will research recent development activity in Hollister and identify four to six development prototypes for for -sale and rental projects.

We will collect data related to costs, revenues and minimum level of profitability for projects similar to the prototypes.

Identification of Inclusionary Requirements and Incentives. PlaceWorks will work with City staff to identify a series of low-income set -aside requirements, alternative compliance methods and incentives for study in the feasibility analysis.

CI i"Y OF HOL LISTER

DUPLICATE OF ORIGINAL

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OFFICE OF THE CITY CLERK
PLACEWORKS 1
OCTOBER 4, 2021
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DocuSign Envelope ID: 2E54FDFE-BCBO-4EC6-B3AE-DDF237B838D9 Comparative Feasibility Analyses. PlaceWorks will develop pro formas that illustrate the economics of each prototype under current conditions and inclusionary housing requirements. We will compare the profitability of each prototype with the threshold for minimum profitability established for the current market.

Sensitivity Analysis. PlaceWorks will prepare a sensitivity analysis to identify the extent to which variations in inputs such as rents or construction costs would impact feasibility.

Task 3. Community Input Meeting
PlaceWorks will facilitate a community meeting to introduce the concept of inclusionary housing and the results of the feasibility analysis to participants. We will gauge public support for an inclusionary program in general and in regard to potential program elements such as the percentages of units that should be required, what development types should be targeted, and various alternative compliance methods.

PlaceWorks will develop Spanish- and English- language noticing and meeting materials and will provide live translation services if needed. We assume that this meeting will be held via Zoom, but we can consider an in -person or "hybrid" in-person/Zoom format when meeting planning commences.

The attached project budget includes costs for two (2) community meetings as a contingency for a potentially high-level of community interest.

Task 4. Commission and Council Direction
PlaceWorks will facilitate a joint Planning Commission/City Council study session to review the results and recommendations of the Financial Feasibility Analysis and summary community feedback collected in Task 3. At this meeting, we will ask Commissioners and Council members for direction regarding target housing types, low- income requirements and alternative compliance methods.

Task 5. - Inclusionary Housing Program

5.1 Administrative Draft Inclusionary Housing Program
Based on the results if Tasks 1 through 4, PlaceWorks will develop an Administrative Draft Inclusionary Housing Program, to be adopted by ordinance, for review by City staff. The Program will identify inclusionary housing set -aside requirements, alternative compliance methods and potential incentives for participation in the Program. Goldfarb & Lipman will provide a draft "off -the -shelf" ordinance from which to work, as well as legal review and policy development support.

CITY OF HOLLISTER

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OFFICE OF THE CITY CLERK
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DocuSign Envelope ID: 2E54FDFE-BCBO-4EC6-B3AE-DDF2378838D9

CITY OF HOLLISTER

INCLUSIONARY HOUSING PROGRAM
EXHIBIT A: SCOPE Of WORK AND COSTS

5.2 Public Review Draft Inclusionary Housing Program
PlaceWorks will incorporate City staff comments on the Administrative Draft Inclusionary Housing Program into a Public Review Draft, which will be made available for public comment for 30 days.

5.3 Final Inclusionary Housing Program and Adoption
PlaceWorks will incorporate comment on the Public Review Draft into a Final Draft Inclusionary Housing Program. We will shepherd the Final Draft through the adoption process. We will present the Program at one (1) Planning Commission Meeting. Following recommendation of the Program to the City Council, PlaceWorks will attend two (2) City Council Hearings during the adoption process. We will create a Final Inclusionary Housing Program for adoption by ordinance by the City of Hollister.

SCHEDULE
PlaceWorks will complete the Inclusionary Housing Program on May 1, 2022.

COSTS
As shown in Table 1, the total cost of the Inclusionary Housing Program shall be $58,172,

PLACEWORKS

CITY OF HOLLISTER
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3 OFFICE OF THE Clll' CLEPIK
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DocuSign Envelope ID: 2E54FDFE-BCBO-4EC6-B3AE-DDF237B838D9

CITY OF HOLLISTER

I NCLUS IONA R Y H O USIN G P R O G R A M
EXHIBIT A: SCOPE OF WORK AND COSTS
CITY OF IOLLI i ER
DUP`L! AT-E OF ORIGINAL
ON FILE IP•J THE
PLACEWORKS 5 OFFiCE OF T.-iE CITY CLERK
OCTOBER 4, 2021
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APPROPRIATION ADJUSTMENT

1. TRANSFERS OF APPROPRIATIONS WITHIN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN PROFESSIONAL SERVICES AND SUPPLIES EXPENSE) MAY BE SUBMITTED DIRECTLY TO FINANCE WITH DEPARTMENT HEAD'S SIGNATURE.

2. TRANSFERS OF APPROPRIATIONS BETWEEN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN SALARIES AND SERVICES AND SUPPLIES) MUST BE APPROVED BY THE CITY MANAGER.

3. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS OR COST CENTERS MUST BE APPROVED BY THE CITY COUNCIL.

4. INCREASE IN APPROPRIATIONS NEEDS TO BE OFFSET BY ADDITIONAL REVENUE SOURCE OR AVAILABLE FUND BALANCE.

ROUND UP TO WHOLE DOLLAR)
Account Project
Department/ Account Title Fund # Cost Center Number Task # Increase Decrease Planning/Professional Services 101 4010 730000 64,000
State Grant Revenue 101 1000 430016 54,000
Fund Balance Reserves 101 300101 10,000
Total 118,000 1 10,000
Explanation of Transaction:

Allocation of $64 000.00 to Planning Professional Services to cover the cost of preparing an Inclusionary Housing Ordinance bV PlaceWorks Inc. (including a 10% contingency), with $54,000.00 to be reimbursed bV the awarded S62 Planning Grant from the State of California Housing and Community Development Department and 10 000.00 appropriated from the General Fund.

Prepared by
Approved
for Entry
Approved
Date
Department Head

FOR ADMINISTRATION AND FINANCE OFFICE ONLY
Finance Office
City Manager
Date
Date
Date
Journal No.

Resolution No.

City Clerk CITY C.-
DUFL!CJ%TE 0= OV31.0INAL
ON: , ILE IN TI IE

OFFICE OF THE CITY CLERIC
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PLACEWORKS 1
JUNE 13, 2023
EXHIBIT A:

SCOPE OF WORK AND COSTS
This exhibit describes the scope of services and costs for the Inclusionary Housing Refinement project to be conducted by PlaceWorks for the City of Hollister.

SCOPE OF SERVICES
Community Workshop
PlaceWorks will notice, prepare for and facilitate a bilingual, in-person Inclusionary Housing Community Workshop. The Workshop will be held on a weekday evening at a community facility in Hollister such as the Vet’s Hall. The goals of the workshop will be to:

1. Introduce community members to the purpose of an IH program, specifically that of increasing the supply of local affordable housing in a manner that does not burden or stifle private housing development overall.

2. Introduce, and solicit feedback on, approaches to the basic components of an IH ordinance, including total affordability requirement, household affordability range, applicable development types, alternative compliance techniques, threshold project size, development and/or density incentives and others.

3. Illustrate the potential “on the ground” implications of an IH ordinance that includes a local density bonus. PlaceWorks will present 10-15 visuals of multifamily housing projects generally consistent with the density bonuses included in the current Draft Inclusionary Housing Program.

PlaceWorks will develop Spanish- and English- language noticing and meeting materials for the event and will provide live Spanish-language interpretation services.

PlaceWorks will submit a Workshop Summary Memorandum with feedback results and associated potential IH Program revision strategies, for staff review.

City Council Study Session
PlaceWorks will facilitate an in-person City Council study session to review the results of the Community Workshop and the recommendations in the Workshop Summary Memorandum. We will ask Council members to consider workshop input, and ask for direction regarding core IH Program components such as:
 The total affordability requirement and affordability spread.  Very Low Income (VLI) household requirements.
 Alternative compliance methods, such as land dedication.  Inclusion and/or amount of density bonus.

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Adoption
PlaceWorks will incorporate community feedback and City Council direction from the study session into a Revised Inclusionary Housing Program, which we will shepherd through the adoption process. We will present the Revised Program in-person at two (2) City Council Hearings during the adoption process. Following the first Council Hearing, we will create a Final Inclusionary Housing Program for adoption by ordinance by the City of Hollister, at the second Council Hearing.

COSTS
As shown in Table 1, the total cost of Inclusionary Housing Refinement shall be $30,165.00.

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C ITY OF H OLLISTER

I NCLUSIONARY H OUSING P ROGRAM
EXHIBIT A: SCOPE OF WORK AND COSTS
PLACEWORKS 3
JUNE 13, 2023

PlaceWorks
Inclusionary Housing Refinement

COST PROPOSAL
David Early Carey
Stone
Greg
Goodfellow Planner Project
Planner
PIC PM Housing Translation
Hourly Rate:$315 $190 $185 $150 $125
Task 1. Bilingual Community Workshop
Notification Materials (English & Spanish)1 8 6 6 21 $66 $3,386 $3,386 Workshop Materials and Presentation 1 6 3 8 18 $55 $2,805 $2,805 Facilitation and Live Translation 7 7 7 21 $91 $4,641 $4,641 Summary and Recommendations 2 1 5 4 12 $45 $2,290 $2,290 Revise per Council Direction 1 1 3 5 $21 $1,081 $1,081
Task 1. Subtotal 10 4 29 16 18 77 $278 $14,203 $14,203
TASK 2. City Council Study Session
Study Session (in-person)8 2 12 4 26 $112 $5,732 $5,732 Task 2. Subtotal 8 2 12 0 4 26 $112 $5,732 $5,732
TASK 3. Adoption
City Council Hearing (in-person) 8 1 10 2 21 $96 $4,906 $4,906 City Council Hearing (in-person) 8 1 10 2 21 $96 $4,906 $4,906 Task 3. Subtotal 16 2 20 0 4 42 $192 $9,812 $9,812

EXPENSES
PlaceWorks Reimbursable Expenses $418
EXPENSES TOTAL $418
GRAND TOTAL $30,165

PLACEWORKS
Total Task
Budget
PlaceWorks
Hours
PlaceWorks
Total
PlaceWorks 2%
Office Expenses
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STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JUNE 20, 2023
SUBMITTED: June 15, 2023
DEPARTMENT:

DEPARTMENT HEAD:

Engineering
Glen March, City Engineer

TITLE OF ITEM: RESOLUTION NO. 2023-137, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023- 2024 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT

BRIEF DESCRIPTION: Consider adopting a list of projects for Fiscal Year 2023-2024 funded by SB 1: The Road Repair and Accountability Act of 2017

STAFF RECOMMENDATION: Adopt a resolution approving a list of projects for Fiscal Year 2023-2024 funded by SB 1: The Road Repair and Accountability Act of 2017

DEPARTMENT SUMMARY: To receive SB 1 funds, the City is required to submit a list of projects.

On June 21, 2022, the City Council adopted Resolution No. 2022-123 adopting a list of street/road projects for Fiscal Year 2022-2023 funded by SB 1: The Road Repair and Accountability Act of 2017. The various streets, some or all of the streets, are included in the 2022 City Wide Slurry Seal Project.

The FY 2023-2024 project list memorializes that the 2022 City Wide Slurry Seal Project was submitted in FY 2022-2023. The Wentz, Brown, and Swope Alley Pavement and Drainage Improvements Project is added to the FY 2023-2024 list.

Staff anticipates receiving a total of $928,704.89 in FY2023-2024. A portion of the funds are paid monthly.

Staff anticipates using SB 1 funds for the 2024 City Wide Pavement Rehabilitation Project. Staff is not certain if there will be sufficient SB1 funds available to fund the Wentz, Brown, and Swope Alley Pavement and Drainage Improvements.

FINANCIAL IMPACT: Financial impacts includes staff preparing the resolution and staff report, as well as, staff administering the funds.

CEQA FINDINGS: Exempt

THIS REPORT WAS REVIEWED BY THE INTERIM CITY MANAGER WHO CONCURS WITH

THE STAFF RECOMMENDATION

David Mirrione, Interim City Manager

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RESOLUTION NO. 2023-137

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-2024 FUNDED BY SB 1: THE ROAD REPAIR AND

ACCOUNTABILITY ACT

WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and

WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City of Hollister (City) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and

WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and

WHEREAS, the City, will receive an estimated $928,704.89 in RMRA funding in Fiscal Year 2023-24 from SB 1; and

WHEREAS, this is the seventh year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and

WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and

WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost- effective projects that also meet the community’s priorities for transportation investment; and

WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate 30 streets/roads throughout the City this year two similar projects into the future; and

WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an “poor (0-49)” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “at higher risk (50-60)” condition; and

WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide; and.

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WHEREAS, the City wishes to continue to receive SB 1 funds to implement the projects described below to improve the pavement conditions within the City to improve the quality of life for residents.

NOW, THEREFORE IT IS HEREBY RESOLVED, by the City Council of the City of Hollister, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2023-2024 Road Maintenance and Rehabilitation Account revenues:

Project Title: 2024 City Wide Pavement Rehabilitation Project Project Description: Applying slurry seal, grinding and overlaying pavement, striping, pavement marking, and pavement markers.

Project Location: Throughout the City including segments of 30 roads, list of roads shall be selected based on condition rating in pavement management system.

Estimated Project Schedule: Start (April 2024)– Completion (December 2024) based on the component being funded with RMRA funds Estimated Project Useful Life: 5 years

Project Title: Wentz, Brown, and Swope Alley Pavement and Drainage Improvements
Project Description: The three alleys are currently unpaved. The project will construct new pavement sections and necessary drainage improvements.

Project Location: Wentz Alley, Brown Alley and Swope Alley Estimated Project Schedule: Start (April 2024)– Completion (December 2024) based on the component being funded with RMRA funds Estimated Project Useful Life: 20 years

3. The following previously proposed and adopted projects may also utilize Fiscal Year 2023-2024 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

Project Title: 2022 City Wide Slurry Seal
Project Description: Applying slurry seal, striping, pavement marking, and pavement markers.

Project Location: Throughout the City which include segments of Virginia Drive, 2nd Street, 3rd Street, 4th Street, San Benito Drive, East Street, Sally Street, Neil Drive, La Braig Drive, San Tropez Drive, Monte Carlo Drive, Koch Drive, El Toro Drive, Brigantino Drive, Bundeson Drive, Nora Drive, Olga Drive, Serena Drive, Majestic Drive, Promise Way, Regal Drive, Sunset Drive, Alta Vista Way, G.6
Packet Pg. 646

Tiburon Drive, Sausalito Drive, Union Road, Morningside Court, Valley View Road, Fairhaven Drive, Brighton Drive, Glenview Drive, Cerra Vista, etc.

Estimated Project Schedule: Start (April 2024)– Completion (December 2024) based on the component being funded with RMRA funds Estimated Project Useful Life: 5 years

PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 20th day of June, 2023, by the following vote:

Mia Casey, Mayor
ATTEST:

Jennifer Woodworth, MMC, City Clerk

APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

Mary F. Lerner, City Attorney

G.6
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-137, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 20th day of June, 2023, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of June, 2023.

Jennifer Woodworth, MMC

City Clerk of the City of Hollister
G.6
Packet Pg. 648

STAFF REPORT

CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: JUNE 20, 2023
SUBMITTED: June 16, 2023
DEPARTMENT:

DEPARTMENT HEAD:

City Manager
David Mirrione, Acting City
Manager

TITLE OF ITEM: UPDATED CITY COUNCIL PROJECTS

BRIEF DESCRIPTION: City Council requested a list of agenda items, work items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.

RECOMMENDATION: Receive the report and hold a discussion, if desired.

DEPARTMENT SUMMARY: On February 22, 2022, The City Council provided direction for staff to compile a list of all requests from Council that have been given to s taff, back to January 18, 2022. The request is for this list to be added to, and placed under “Unfinished Business” on each agenda.

ATTACHMENTS:

1. 20230620 - Agenda Item and Update Request log
I.1
Packet Pg. 649

2022 Council Agenda Item Requests 6/16/2023
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log 1 Velazquez 1/18/2022 &
5/2/2022 Discussion on parking/parking garage fees Development Services (Planning/Engineering)8/7/2023
Parking fee study has been finalized and will be
brought forward to Council for discussion and
possible action. Agreement being drafted for
developer to proivde improvements at garage.
2 Velazquez 5/2/2022
Add language in City Code to fine developers
who block the alleys, streets, public right of
way for longer than 2 days with dumpsters or
equipment
Development Services
(Planning)TBD Included in Zoning and Municipal Code Update project.
3 Burns, Morales 2/22/2022
Discuss the appeal process for developers
appealing Planning Commission decision,
analysis on what other cities are doing
Development Services
(Planning)TBD Included in Zoning and Municipal Code Update project.
4 Morales 3/20/2023 Update on when Council will discuss the fee for Accessory Dwelling Units Development Services 6/20/2023 Staff returning with recommendations re: fee amounts
5 Morales 3/21/2022 Outdoor Night Market Development Services (Planning)TBD Included in Zoning and Municipal Code Update project.
6 Burns, Morales, Perez 4/4/2022 Food Truck Ordinance Review Development Services 6/5/2023 Planning Commission reviewed on 4/27/2023.
6/5/23 Council public hearing. Staff working to
conduct outreach for businesses and food truck
owners.
7 Burns, Morales, Perez 4/18/2022
Review Hollister Municipal Code that speaks
about security for events, fees, and permit
fees associated with them.

Administrative Services 8/7/2023 Willdan completed scope and has begun the study.

Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
I.1.a
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2022 Council Agenda Item Requests 6/16/2023
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
8 Council Member(s)5/2/2022
Strategic Plan and Study for Vista Park Hill
improvements, quotes for creating a dog park
at Park Hill to be included in next budget cycle
Parks & Recreation 6/26/2023
Topo survey has been contracted with Kelly
Engineering and survey should be ready by
10/31/22. Dog park at Vista Park will to be
included in 2023-24 budget for Council
consideration. Topo survey has been received.

Staff working to issue an RFP for a Vista Park Hill
Master Plan.

UPDATE: Staff to request funding in FY23-24
budget
I.1.a
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2022 Council Agenda Item Requests 6/16/2023
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
9 Burns 5/16/2022
Adopt a policy for staff to return calls and
emails within 24 hours, and if out of office
place notification on their email
Administrative Services (HR)6/30/2023 Working on finding a good customer service training.
10 Burns 5/16/2022
Hire full time employees for building
Department Building Official and Building
Inspector
Administrative Services (HR)8/31/2023 Applications were screened. Staff is working on updating job descriptions.
11 Burns 10/3/2022 Special Meeting to Discuss the Library City Manager TBD Staff working to prepare meeting 12 Burns 1/17/2023 Reconsideration of City's development impact fees Administrative Services TBD Fee Study being completed for all city fees 13 Morales 1/17/2023
Procurement Policy to express City's
preference for a skilled and trained workforce
instead of just the lowest responsive bidder,
such as preference for local hires and working
with veterans
Administrative Services TBD Staff is working with legal team to develop policy. 14 Resendiz 2/6/2023 Art development fees Parks & Recreation 6/20/2023 Arts and Cultural Commission approved on 4/11.

Bringing to Council on 6/20/23
15 Burns 2/6/2023
City to take on cost for internet service for
computers installed by LULAC at Community
Center
Information Technology 6/26/2023 Developing cost estimates for FY 2023-24 budget 16 Resendiz 2/21/2023 Policy on use of Council travel funds Administrative Services 6/20/2023 Policy under development 17 Perez 2/21/2023 Program to support beautification of Downtown business and empty lots Development Services TBD Staff working to develop options for Council discussion
18 Resendiz 2/21/2023
Consideration of an amendment to HMC
regarding adoption of tentative maps by the
City Council
Development Services TBD Staff working with City Attorney to review previous discussion and direction.
19 Perez 3/6/2023 Tree Replacement Program Community Services 6/26/2023 Staff preparing program for 2023-24 Budget I.1.a
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2022 Council Agenda Item Requests 6/16/2023
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log Meeting DateDepartment#Council Member(s)Date
Requested Item Description Status
20 Casey 3/6/2023 Speed Cushion Policy Engineering 6/20/2023 Staff developing policy. Council adopted a
resolution pausing traffic calming measures until
policy is approved.
21 Burns 3/20/2023 Create litter abatement and graffiti abatement team Community Services 6/26/2023 Developing cost estimates for FY 2023-24 budget 22 Burns 3/20/2023
Consider placing the raising the Transient
Occupancy Tax on the ballot for the next
general election
City Clerk 8/7/2023
Will reach out to BBK to provide election
consulting services and include in FY 2023-24
budget
23 Perez 4/3/2023 Information on chemical pesticide use by the City and policy on use of chemical pesticides Community Services TBD Staff to draft memo on topic 24 Casey 4/3/2023 Ordinance re: Vacant commercial buildings Development Services TBD Secured RGS for project. Kickoff meeting scheduled for week of 6/19/23
25 Morales, Perez 4/17/2023 Campaign finance City Attorney TBD City attorney drafting report for future council meeting
26 Casey 4/17/2023 Review Council Code of Conduct City Attorney TBD City attorney drafting report for future council meeting
27 Burns 6/5/2023 Policy on remote meeting participation for Council City Attorney/City Clerk TBD
28 Casey 3/20/23 &
6/5/2023
Use discretionary funds for ADA accessible
equipment at Apricot Park Parks & Recreation TBD
29 Burns/Resendiz 6/5/2023 Domestic Wastewater Treament Plant Update including MBR discussion Community Services 6/20/2023
I.1.a
Packet Pg. 653

2022 Completed Agenda Items 6/16/2023
1 Burns 1/18/2022
Victor Gomez's project (2021-147)
be placed on a future special
meeting agenda
City Clerk 4/2/2022 Special Meeting with
presentations by Victor 4/2/2022
2 Resendiz 1/18/2022
Presentation from the high school
on the need for another high
school and impact fees for funding
City Manager 4/2/2022 Special Meeting (ran out of
time at the 3/7 Meeting)4/2/2022
3 Velazquez 1/22/2022
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
the City cancels, and to add that it
may be canceled due to COVID or
public safety staffing shortage.

Requested that the contract come
back by March 7 for Council to
review
City Manager 3/21/2022 Rally was canceled via Council
consensus 3/21/2022
4 Burns 2/7/2022 Consider cancelling Bird Scooter
program City Manager 3/21/2022 Direction given to staff re: Bird Contract 3/21/2022
5 Burns 2/22/2022 Closed session item to discuss
Safer Grant funding for firefighters City Manager 3/7/2022 3/7/2022 6 Morales 2/22/2022 Discussion on Gavilan College -
special meeting City Manager 4/2/2022 Special Meeting with presentation 4/2/2022
7 Perez 3/7/2022 Library AdHoc City Clerk 3/21/2022 created ad hoc, appointed 2 Council Members 3/21/2022
8 Perez 3/7/2022 Recreation Community Center Ad
Hoc City Clerk 3/21/2022 made this a subcommittee of
the Library Ad Hoc 3/21/2022
9 Velazquez 3/7/2022 Purchase or more speed cushions
placed on a future agenda City Manager 3/21/2022 done via Resolution 3/21/2022 10 Council
Member(s)3/21/2022 150th Celebration Proclamation City Clerk 4/4/2022 4/4/2022 11 Burns 2/7/2022 Discussion on hazard pay first
meeting of April City Manager 4/4/2022
MOU's re: Hazard Pay for
Employees approved
5/2/2022
5/2/2022
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date I.1.a
Packet Pg. 654

2022 Completed Agenda Items 6/16/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 12 Council
Member(s)3/21/2022 "Welcome to Hollister" sign arch
over downtown, cost and design City Manager Approved at Special meeting 4/25/22 4/25/2022
13 Burns, Morales,
Perez 4/4/2022 Appropriation for $20,000 to
Bulldog Boxing City Manager 4/4/2022 Approved $30,000 at 5/2/222 Meeting 5/2/2022
14 Burns, Morales,
Perez 4/18/2022 Special Council Meeting for Sign
Contract City Manager 4/25/2022 Completed 4/25/22 4/25/2022 15 Burns, Morales,
Perez 4/4/2022
Research cost to have fiber to
Brigantino Park and Treatment
Plant and Fire Station 2
IT Completed 4/27/2022
16 Burns, Morales,
Perez 4/18/2022 Special Council Meeting to discuss
Rally and Fire District City Clerk Scheduled Special meeting for 5/14/22 5/14/2022
17 Burns 3/21/2022 Police Department Ad Hoc
Committee City Clerk 4/18/2022 Created PD Communications AdHoc on 12/20/2021 4/18/2022
18 Morales 2/22/2022 Discussion on the Ordinance
regarding Council Code of Conduct City Clerk 4/18/2022 Provided update on 4/18/2022 CCM.4/18/2022
19 Burns, Morales,
Perez 4/4/2022 Committee for Rally and Festivals City Clerk 4/18/2022 Council Members Morales and
Perez were appointed on April
18, 2022.
4/18/2022
20 Morales 1/18/2022 Create a way for Council to submit memos for the agenda City Clerk 4/18/2022
Clarified Council Member
wants to submit items to City
Clerk for posting to COH Social
media sites.
4/18/2022
21 Perez 1/18/2022
Discuss changing/increasing
Council salaries-City Clerk provided
Council & CM with current
Ordinances 978 & 1080
City Manager 3/7/2022
First Reading of Ordinance to
amend City Code set for May
16, 2022. Item did not pass.
5/16/2022
22 Burns, Morales,
Perez 4/4/2022
Presentation of substandard
Housing with statistics for past
substandard housing that are
significant
Code Enforcement 4/4/2022 On May 16, Council Meeting
Agenda 5/16/2022
23 Burns, Morales,
Perez 4/4/2022 Council Salary Ordinance City Manager
First Reading of Ordinance to
amend City Code set for May
16, 2022-Did not pass
5/16/2022
I.1.a
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2022 Completed Agenda Items 6/16/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 24 Burns 5/2/2022 Update on substandard housing
Housing,
Development
Services
Presentation on May 16, 2022 5/16/2022
25 Council
Member(s)5/2/2022
Presentation on the RDA, bring
back the annual report for
acceptance (Jamila)
Housing,
Development
Services
Presentation on May 16, 2022 5/16/2022
26 Burns, Morales,
Perez 4/4/2022
Code of Conduct Ordinance
Review to make sure it is not
unconstitutional
City Clerk 4/4/2022
Memorandum will be
provided to Council by outside
attorney. Memo provided on
5/25/2022 on Regulating
Speech and removing
disruptive speakers
5/25/2022
27 Burns 2/22/2022
Discussion on Charter City, Term
Limits, and placing these items on
the ballot.

Ad Hoc 4/18/2022
Consultant is working on
Term Limits. Council
Direction for Charter City to
be brought back for
discussion in February of
2023. Council Term limit on
agenda for 6/6/2022 for
approval
6/6/2022
28 Burns 2/22/2022
Discussion on vacant lot downtown
San Benito Street at 7th St across
from the Memorial Building as a
park for green space
City Manager Inquiring with realtors, owner
doesn't want to sell.6/30/2022
29 Burns 2/22/2022
Discussion on acquiring
commercial vacant parcel on
Sunnyslope east of Airline Hwy and
South of Memorial, on South side
of road (6 acres) for a community
park.

City Manager
Developer working on a
project for site and the land is
in escrow.
6/30/2022
I.1.a
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2022 Completed Agenda Items 6/16/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 30 Velazquez 3/21/2022 Discussion or Study Session on
creating a Fire District City Clerk 4/18/2022
Request to LAFCo on the
process & working with
Elections Consultant. Special
Meeting to be held on May
14, 2022. LAFCO provided the
process to Council. May be
ready for Election in 2024 if
process is started in time.

Considered
complete
5/14/2022
31 Burns 3/21/2022 Discussion of putting the Rally on
the ballot City Clerk 4/18/2022
Special Meeting to be held in
May 14. Consultant is working
on Advisory Measure. On
June 6 Agenda for Council
Approval.
6/6/2022
32 Burns, Morales,
Perez 4/4/2022
Identify which sidewalks need
repairs and determine from that
how much money is needed
City Manager
Direction given to staff to
allocate $500,000 from ARPA
Funds, divide amongst 5
Council Members - Council to
send locations
Waiting on
individual Council
Members
33 Council
Member(s)5/2/2022 Presentation on grants, low
income housing
Housing,
Development
Services
Agenda item in June 2022 6/6/2022
34 Burns 5/16/2022 Look again at non permitted
vendors in city jurisdiction Code Enforcement Code patrolling on weekends 6/30/2022 35 Burns 5/16/2022
Report on Fire Inspection
Resources & how prevention may
have helped prevent fires
downtown
Fire Department Fire Presented in June 2022 6/21/2022
36 Burns 5/16/2022 Creation of Fire Bureau &
Resources necessary
Fire Department &
City Manager
Approved as part of the
Budget 6/27/2022
37 Burns 5/16/2022
Report on Budget for Fire
Department being Over Budget
and Under budgeted
Fire Department &
City Manager Presentation on June 6, 2022 6/21/2022
I.1.a
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2022 Completed Agenda Items 6/16/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 38 Burns 5/16/2022 Fire Department Liaison
Appointment on next agenda City Clerk 6/6/2022 Placed on June 6, 2022 Agenda 6/6/2022
39 Resendiz 5/16/2022 Speed Cushion update City Manager emailed Council 6/30/2022 6/30/2022 40 Burns 3/21/2022 Renaming Union Road to "Cesar
Chavez Way"City Manager 8/1/2022
Engineering bringing to August
2022 Meeting. If approved
working on ribbon cutting
8/1/2022
41 Burns 3/21/2022 RFP for Communications Center
feasibility study Police PD to bring agenda item on
9/6.9/6/2022
42 Burns, Morales,
Perez 4/18/2022 Review policies for Noise
Ordinance to include other animals
Police (Animal
Control)/ City
Attorney
This matter has been handled
via Ordinance brought to
Council on September 6, 2022.
9/14/2022
43 Burns/Perez/Mora
les 9/6/2022
Proclamation declaring October as
Breast Cancer Awareness month.

Fly Breast Cancer flag in October at
City Hall.

City Manager 9/19/2022 Proclamation on 9/19 agenda.9/19/2022 44 Burns 9/19/2022 Closed Session item on the Airport
Tenant Eviction City Manager
City Manager provided Council
Member Burns with necessary
information so item does not
need to be put on closed
session.
9/19/2022
45 Burns, Morales,
Perez 4/4/2022 Shopping Cart Ordinance Review
City Attorney /
Police (Code
Enforcement)
10/3/2022
Second reading of ordinance
will be brought to Council on
10/3/22.
10/3/2022
46 Morales 9/6/2022 Council pay increase City Attorney Update provided to council.10/3/2022 47 Perez 10/3/2022 Developer Meeting City Manager 10/10/2022 City Manager will work on scheduling a Special Meeting 10/10/2022
48 Perez 10/3/2022 Building maintenance program Community Services 10/17/2022 Department working on RFQ
for Facility Assessment Survey.

Will bring to the 10/17/22 City
Council Meeting
10/17/2022
I.1.a
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2022 Completed Agenda Items 6/16/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 49 Burns, Morales,
Perez 4/18/2022 Building maintenance program Community Services 10/17/2022 Department working on RFQ for Facility Assessment Survey.10/17/2022
50 Morales 9/6/2022 Water Conservation Presentation City Manager 11/7/2022 Will contact SBCWD to
schedule date for
presentation.
11/7/2022
51 Resendiz/Morales/
Perez 9/6/2022
Letter to Board of Supervisors
regarding fentanyl crisis in San
Benito County
City Manager 11/7/2022
Behavioral Health has
requested to present at
11/7/22 council meeting. Will
evaluate need for letter post
presentation.
11/7/2022
52 Burns, Morales,
Perez 4/18/2022 Analysis of Swope Alley City Manager 11/7/2022 Bid documents for the Wentz-
Browns-Swope Alley
Pavement and Drainage
Project are being presented to
the Council for approval on
11/7/22.
11/7/2022
53 Burns 11/21/2022
Municipal Code Section 1010-1050
(Parking of RV& Boats in Private
Property)
Police (Code
Enforcement)12/5/2022 Discussion scheduled for 12/5
Council meeting 12/5/2022
54 Burns 11/21/2022 Discussion on Rally City Manager 12/19/2022 Discussion scheduled for 12/19 Council meeting 12/19/2022
55 Resendiz 11/21/2022
Process for Police Department to
Wear LGBTQ+ Pride Awareness
Flag on Patch
Police City attorney reviewing 1/17/2023
56 Casey 2/6/2023
Creation of an ad hoc committee
for the animal shelter and invite
county representatives
Police (Animal
Control)/ City
Attorney
Casey and Resendiz to serve
on committee 2/6/2023
57 Resendiz 9/6/2022
Review Animal Control Ordinance
to ensure that "puppy mills" are
not inadvertently permissible in
city.

Police (Animal
Control)/ City
Attorney
Will be discussed at the
Animal Control Ad Hoc
Committee meeting
2/14/2023
I.1.a
Packet Pg. 659

2022 Completed Agenda Items 6/16/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 58 Burns 2/6/2023
Proclamation honoring LULAC for
35 years of service to the
community
City Manager 2/21/2023 Item scheduled for 2/21/23 2/21/2023 59 Burns 2/6/2023 Closed session on 2/21/23 to
discuss City Manager City Attorney 2/21/2023
City Manager contract
discussion scheduled for
Closed Session
2/21/2023
60 Casey 2/21/2023
Options to address feral cat
population including two
additional spay/neuter clinics in
March
Police/Animal
Control 3/6/2023 Agenda item scheduled for
3/6/23 3/6/2023
61 Casey 2/6/2023 Special meeting to discuss traffic
calming measures and city streets Community Services 3/6/2023 Agenda item scheduled for 3/6/23 3/6/2023
62 Resendiz 3/6/2023
Options for recognizing June as
LGBTQ+ month, such as flag
raising, progressive stickers, email
logos, inclusivity training, unisex
restroom signs
City Manager 3/20/2023 Item on the 3/20/23 agenda 3/20/2023 63 Burns 3/6/2023
Proclamation recognizing the
Hollister High School girl's soccer
team on their state championship
City Clerk 3/20/2023 Presented on 3/20/23 3/20/2023
64 Casey 3/6/2023 Study session on traffic calming
projects Engineering 3/27/2023
Council directed staff to draft
a speed cushion/traffic
calming measure policy
3/27/2023
65 Perez 3/20/2023 Raise the Christian Flag at City Hall on April 2 City Clerk 3/27/2023
Council approved resolution
on 3/27/23 authorizing the
raising of the Christian flag on
4/2/23
3/27/2023
66 Morales 2/21/2023 Presentation on new laws
impacting city operations City Attorney 4/3/2023 Presented to Council on 4/3/23 4/3/2023
67 Burns 2/21/2023 Policy regarding proclamations City Clerk 4/3/2023 Approved by Council on 4/3/23 4/3/2023
I.1.a
Packet Pg. 660

2022 Completed Agenda Items 6/16/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 68 Burns 3/6/2023
Update HMC 1.18.060 to reflect
location of Code Enforcement
office
City Attorney 4/3/2023
Second reading of ordinance
will be brought to Council on
4/17/23
4/17/2023
69 Casey 3/6/2023
3/20/2023
Neighborhood/Community
Meeting to discuss Ladd Lane
traffic calming measures
Engineering 4/17/2023 Council approved public
outreach project 4/17/23 4/17/2023
70 Burns 4/3/2023
Proclamation for Cole Seymour
and Eliana Salcedo for their recent
wins at Razorback Wrestling
competition
City Clerk 4/17/2023 Presented on 4/17/23 4/17/2023
71 Perez 2/21/2023 Discussion of Council Pay (HMC

2.04.320)City Attorney 4/17/2023 Council direction provided 4/17/23. 4/17/2023
72 Burns 2/21/2023 Presentation on Flock Cameras Police 4/17/2023 Presented 4/17/23 4/17/2023 73 Burns 2/6/2023 Rename Community Center for
Pauline Valdivia
Parks & Recreation
(Tina)4/17/2023 Approved 4/17/23 4/17/2023
74 Casey 1/17/2023 Policy on how items are added to
the City Council agenda City Clerk 4/17/2023 Council direction provided 4/17/23. On 5/1/23 agenda 4/17/2023
75 Burns 1/17/2023
Request update to municipal code
related to Administrative Hearing
Officer requirements
City Attorney 4/17/2023 Council direction provided
4/17/23. 4/17/2023
76 Resendiz 3/20/2023
Refer to the Arts & Cultural
Advisory Commission the design of
the Hollister logo to incorporate
the LGBTQ+ Progress Pride flag
Parks & Recreation 4/11/2023 a logo considered at the ACC meeting on 4/11/23 4/11/2023
77 Burns 3/21/2022 Discuss a Historical Officer position at budget time City Manager 3/27/2023 Will bring item back to goal setting meeting.3/27/2023
I.1.a
Packet Pg. 661

2022 Completed Agenda Items 6/16/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 78 Burns, Morales,
Perez 4/18/2022
As part of budget process, reports
from each dept on year to date
accomplishments, 3 year fiscal
analysis or forecast for anticipated
equipment , projects,
expenditures, performance
measures, task performance
measures, and employee
satisfaction rate.

City Manager 3/27/2023 Will be included as part of
2023-24 Budget Hearings 3/27/23 - 6/30/23
79 Burns 3/6/2023
Fly the Deferred Action for
Childhood Arrivals flag at City Hall
for a month
City Clerk 5/1/2023
Resolution to Raise DACA flag
5/4/23-5/7/23 on 5/1/23
agenda
5/1/2023
80 Burns 2/21/2023
Proclamation recognizing Bill's
Bullpen for 35 years of business in
Hollister
City Clerk 5/1/2023 Scheduled to coincide with
start of Comic Book Week 5/1/2023
81 Perez 3/20/2023 Install electric vehicle charging
systems throughout the City Community Services 5/1/2023 Staff working with 3CE on a
grant proposal to provide
funding for EV stations.
5/8/2023
82 Morales 9/6/2022 Future park to be developed in
District 3 Parks & Recreation N/A
Federal appropriation request
submitted. Not awarded. Staff
exploring grant opportunities
for the Leatherback property.

TBD
83 Resendiz 5/1/2023
Presentation by United Way of San
Benito County regarding 2-1-1
Program
City Clerk 5/15/2023 Presentation confirmed 5/15/2023
84 Council 4/3/2023
Letter of opposition re: Taxpayer
Protection and Government
Accountability Act initiative
City Attorney 5/15/2023 Letter prepared for 5/15/23
meeting 5/15/2023
I.1.a
Packet Pg. 662

2022 Completed Agenda Items 6/16/2023
Notes Completed#Council
Member(s)Date Requested Item Description Department Meeting Date 85 Burns 5/1/2023
Consideration of waiving pre-
application fee for the Growing
Hearts garden center
Development
Services 6/5/2023 Staff prepared agenda item
for 6/5/2023 meeting
86 Resendiz 5/1/2023
Consideration of refund for
conditional use permit fee for
Fiesta Plaza
Development
Services 6/5/2023 Staff prepared agenda item
for 6/5/2023 meeting
87 Burns 5/15/2023 Proclamation for Hollister High
School Green Ribbon Award City Clerk 6/5/2023 Staff prepared agenda item for 6/5/2023 meeting
88 Burns/Perez 9/6/2022 Develop cooling and warming
center policy City Manager N/A Posted OES approved policy on City Website 6/1/2023
89 Burns 6/5/2023 City Attorney Evaluation City Attorney 6/20/2023 On 6/20/23 Agenda 6/20/2023 90 Burns/Resendiz 6/5/2023 Presentation on Sewer Services Community Services 6/20/2023 On 6/20/23 Agenda 6/20/2023 91 Burns 6/5/2023
Parade for Hollister High School
baseball team, softball team and
girls soccer team
City Manager 6/17/2023 Being included in Saddle
Horse Show Parade 6/17/2023
92 Burns 6/5/2023
Proclamations for Hollister High
School baseball team and softball
team
City Clerk 6/20/2023 On 6/20/23 Agenda 6/20/2023
93 Burns 6/5/2023 Funding for additional police
officer in FY23-24 budget Finance 6/12/2023 Included in draft budget 6/12/23 6/12/2023
94 Morales 4/17/2023 Use of Council discretionary funds for beautification projects
Development
Services 6/5/2023
Discretionary funds policy
being drafted as part of 2023-
24 budget
6/5/2023
95 Burns 3/6/2023
4/3/2023
Clarification regarding Council
discretionary funds. Consider
raising budget to $100K
Administrative
Services 6/26/2023 Budget set at $50k.6/5/2023
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Packet Pg. 663

2022 Update Requests from Council
(non-agenda items)
6/16/2023
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log 1 Morales 1/22/2022
Development Services to create a
checklist of steps for new businesses to
get started to help streamline the process
Development Services Working to include in EDC MOU 7/31/2023 2 Velazquez 2/7/2022 Update on lighting on 6th street and solar lights Engineering
Supplies have been received by contractor. Material
delays have slowed project. Installation will begin in May of 2023
6/30/2023
3 Velazquez 5/2/2022 Discussion on dark sky Ordinance to prevent light pollution at night. Development Services Included in Zoning and Municipal Code Update project.TBD 4 Burns 9/6/2022 Shade structure at Valley View Park Parks & Recreation Structures are ordered and will be installed by the end of August.8/31/2023
5 Resendiz 9/6/2022 Develop toddler activity area at Dunne Park Parks & Recreation Recreation researching costs to add feature to Dunne Park 6/26/2023
6 Burns 2/6/2023
Mountain lion shooting incident from
2022 - Requested independent
investigation of the incident and the body
camera footage to be released and
presented at regular city council meeting
City Attorney/Police Referred to City Attorney TBD
7 Morales 3/20/2023
Update on the status of City's
involvement in regional efforts regarding
broadband installation
City Manager
Staff working on developing a report for council. Staff is currently amending its LATA grant application in an
effort to secure $500k for broadband design work.

TBD
8 Burns 4/3/2023 Comprehensive training report City Manager City Manager developing report format TBD 9 Burns, Morales 4/3/2023 Employee Recognition Program Human Resources Staff looking at options to bring back pre-COVID events TBD 10 Burns 6/5/2023 Hollister Sign Update City Manager Staff preparing update on sign, lights, and bollards TBD #Completed DateCouncil Member Meeting Date Update Requested Department Status Estimated Date of Completion
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2022 Completed Update Requests 6/16/2023
#
1 Burns 1/8/2022 Set a hard stop date for map submission City Clerk 1/8/2022 2 Perez 1/8/2022
Requested the number of hits to the redistricting
website and emails received re: submitting maps
be emailed to council prior to the next meeting
Information Systems
& Technology 1/8/2022
3 Velazquez 1/18/2022
Request any communications sent to Council
Members re: redistricting be sent to the City
Clerk and shared with all of Council
City Clerk 2/7/2022
4 Burns 1/18/2022 Report on the Bird Scooter pilot program-- revenue, issues, etc.City Manager 3/21/2022
5 Burns 1/18/2022 Update on the process of adding roofs to the parklets downtown City Manager 1/28/2022
6 Burns 1/18/2022 Update on the Executive recruitment process for various positions City Manager 1/22/2022
7 Burns 1/18/2022 Update on the American Rescue Plan (ARPA), plans for recognition or payment to staff City Manager 1/22/2022 8 Morales 1/18/2022
Council to submit information to be distributed
to the Community by Social Media or any other
ways from their committees
City Clerk 4/18/2022
9 Morales 1/18/2022
Update on all of the grants she mentioned the
City could apply for in December-Received an
email from CM on 4/12/2022 with an attached
excel sheet.

City Manager 4/12/2022
10 Perez 1/18/2022 Update on the Central Ave traffic calming project if it is complete DS-Engineering 3/16/2022
11 Morales 1/18/2022 Report on other City Council salaries and benefits City Manager 3/7/2022
Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested I.1.a
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 12 Morales 1/18/2022 Update on the Broadband for the City Information Systems & Technology 4/27/2022
13 Burns 1/22/2022 Analysis on how other cities are spending ARPA funds City Manager 4/4/2022
14 Burns 1/22/2022
Department Heads go through the list of City
staff and put them into categories, such as front
line staff, public safety, office workers, consider
tiers of hazard pay by April 1
City Manager 2/23/2022
15 Burns 1/22/2022
Have Council come up with ways to recognize
other groups of essential workers outside of City
Staff, such as teachers, grocery clerks, gas
station attendants, come up with plan to give
hazard pay or gift cards, by April 1
City Manager 4/4/2022
16 Burns 2/7/2022 Update on Executive position recruitment City Manager 3/15/2022 17 Morales 2/7/2022 Spreadsheet of all actions items requested by Council City Clerk 3/21/2022
18 Morales 2/7/2022 Update on 150th Celebration City Manager 3/21/2022 19 Morales 2/7/2022 Submit applications for grants due by Feb. 24th Fire 2/22/2022 20 Morales 2/7/2022 List of all projects utilizing Measure G funds, status, amount spent, etc.City Manager 2/23/2022
21 Resendiz 2/22/2022 Find out if other cities have a Veterans preference in hiring for all depts., not just PD
Administrative
Services
Finance/Human
Resources
4/4/2022
22 Burns 2/22/2022
How many HPD officers are veterans? How
many City staff members throughout the city are
veterans?
Administrative
Services
Finance/Human
Resources
4/4/2022
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 23 Burns 2/22/2022
Consider adding to the Assistant City Manager
position job description to be a liaison to
Council.

City Manager 2/22/2022
24 Resendiz 2/22/2022 Consider adding to the Assistant City Manager position job description to work on PRA requests City Manager 2/22/2022 25 Burns 2/22/2022
Evaluate K-rails blocking union road are a
hindrance to Fire and Police response in an
emergency
DS-Engineering 2/25/2022
26 Burns 2/22/2022
Consider an item to purchase 400-500
"grabbers" for picking up trash, and have Council
give these away at park openings so public can
help keep parks clean.

Recreation 3/5/2022
27 Morales 2/22/2022 Update on 2021 goals and accomplishments, and what is our road map for 2022 goals City Manager 2/24/2022 28 Morales 2/22/2022
Requested a report on what percent of our
budget is from grants and what the grants are
for (separate from entitlement grants)
City Manager 2/22/2022
29 Morales 2/22/2022 Update on the 311 application Information Systems & Technology 2/7/2022
30 Council 2/22/2022 Update on the total number of PRA requests the City Clerk's Office receives per year City Clerk 4/4/2022 31 Morales 2/22/2022 Report on all of the IT projects to help with streamlining
Information Systems
& Technology 2/25/2022
32 Morales 3/7/2022 4th of July Fireworks bring back location of event Recreation 3/21/2022 I.1.a
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 33 Burns 3/7/2022 Staff look at other cities using Accela and talk with IT, Planning, and Building
Information Systems
& Technology 4/27/2022
34 Burns, Morales,
Perez 4/4/2022 Assistant City Manager update City Manager 4/4/2022 35 Burns, Morales,
Perez 4/4/2022 Update on Deputy City Clerk recruitment-CC is Waiting for HR City Manager HR posted Deputy City Clerk position online 5/2/2022
36 Burns, Morales,
Perez 4/4/2022 Social Media posts-votes of previous night Council Mtgs City Clerk Waiting for additional Deputy City Clerk 3/31/2023
37 Burns, Morales,
Perez 4/4/2022 Naming of park by Fire Station 2: Cesar Chavez Park Parks & Recreation
Received Prop 68 grant for park
construction. Will include the
name in all public outreach efforts
as required by the grant.
3/31/2024
38 Burns, Morales,
Perez 4/18/2022
Provide training at the County's Fentanyl and
Opioid Training in June to have video available
to be able to administer NARCAN
PD
Presentation given on 5/2/2022,
with Narcan training for public
offered on 6/11/2022
5/2/2022
39 Morales 3/7/2022
Assistant City Manager Recruitment be
completed in ideally 3 months, no later than 6
months
City Manager
Approved contract with Peckham
& McKenney for recruitment
services
5/2/2022
40 Perez 3/21/2022 Dog Park Grass - Update. Recreation-Report to be provided at May 2, 2022 Council Meeting.

Community Services
Parks/Streets/Utilitie
s/Fleet
5/2/2022
41 Velazquez 1/22/2022
Move ARPA funds to general fund by March,
earmarking funds for business revitalization,
tourism, "Welcome to Hollister" sign, develop
loan or grant program for businesses to apply for
City Manager 4/25/2022
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 42 Burns 2/22/2022
Report on the City's intentions and ideas on
what to do with Park Hill. Recreation-Report to
be provided at May 2, 2022 Council Meeting
Recreation Recreation gave a presentation on
5/2/2022 5/2/2022
43 Burns 3/21/2022 Promoting the 150th Celebration City Manager Update given by Ad Hoc (Morales) during meeting 5/2/2022
44 Perez
Morales
3/7/2022
4/4/2022
Report on speed cushions, current locations,
future locations and remaining amount,
provided an update on 3/21/2022 Council
requested another update on 4/4/2022
DS-Engineering 4/18/2022
45 Burns, Morales,
Perez 4/18/2022 Update on Youth Art and Cultural Commissioner applications City Clerk Two applicants for appointment
on 5/16/2022 5/16/2022
46 Burns, Morales,
Perez 4/18/2022
Information on City of Hollister plans for Office
Professionals Day and recognition events that
have to do with our staffing.

City Manager
Recognized Office Professionals
Day. Working on other staff
morale ideas
4/27/2022
47 Perez 5/2/2022 Requested a 5 minute timer for all presentations City Clerk Completed 5/16/2022 48 Morales 1/18/2022 Traffic study on San Benito Road near 7-11 DS-Engineering Study in process-Speed humps not warranted 4/30/2022
49 Velazquez 1/22/2022 See if other nearby cities want to purchase speed cushions so we may order in bulk
Community Services
Parks/Streets/Utilitie
s/Fleet
Invite was given to CAO & City
Manager of SJB 3/30/2022
50 Velazquez 2/7/2022 Monthly or bi-Monthly meetings with the Fire Committee Fire Fire Committee created 5/26/2022
51 Burns 2/22/2022
Asked if City Attorney can confirm if we can
close/stop public comment, requested his legal
opinion on the matter
City Attorney Requested from Consultant as a
separate memo 5/26/2022
52 Morales 2/22/2022 Update on traffic study for speed cushions on San Benito Street by 7-11 DS-Engineering Study in process-Speed humps not warranted 4/30/2022
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 53 Burns, Morales,
Perez 4/18/2022 Dunne Park Community Center update City Manager Recreation Services Manager Garza provided presentation 5/2/2022
54 Burns, Morales,
Perez 4/18/2022 Add to second evaluation of Ord. 1202 for constitutionality City Clerk Requested from Consultant as a separate memo on 4/19.5/25/2022
55 Council 5/2/2022
Divide the APRA $500K for sidewalks between
the 5 council members to allocate for use in
their respective districts.

City Manager 5/2/2022
56 Resendiz 5/2/2022
Requests staff consider putting spikes on top of
the streetlights on Piane Crati Court (in D2) due
to complaints of bird waste on cars
Public Works Purchasing Bird Spikes 5/13/2022
57 Burns, Morales,
Perez 4/4/2022 Outstanding Building Permits over 6 months with status Building Council given monthly 6/30/2022
58 Resendiz 5/2/2022 Update on Dollar General's weed and graffiti abatement Code Enforcement Weeds removed 5/25/2022
59 Burns, Morales,
Perez 4/18/2022 memo clarification on using titles, city issued equipment, and our platform for campaigning City Clerk
Requested from Consultant as a
separate memo on 4/19.

Requested clarification from
consultant on using city logo shirts
and posting videos
5/20/2022
60 Morales 3/7/2022 Process for requesting speed cushions be placed on website for the public to access DS-Engineering
Council wanted to keep it simple
so the process is that a request is
made to a council member who
relays it to the City Manager who
relays it to Engineering for study.

A more detailed process was
brought to Council, but rejected.
6/6/2022
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 61 Morales 2/7/2022
Revisit Council Committee assignments, updates
on committees that do not meet, and create
committee assignments for Finance and Public
Works
City Clerk
Staff requested clarification on
which committees updates are
being requested from.

Department Liaisons for Finance is
Council Member Resendiz and
Community Services Liaison is
Mayor Velazquez.
6/21/2022
62 Perez 2/22/2022 Consider changes to City's Parking Ordinance, regarding parking across from the Library.Police Department PD working on removing parking
restrictions on 5th St. On
6/6/2022 Agenda
6/6/2022
63 Morales 2/22/2022 Discussion on Planning Department projects that are delayed and what the problems are DS-Planning Spreadsheet provided to Council on 6/24/2022 6/24/2022
64 Burns, Morales,
Perez 4/4/2022 Safe Zones Police Dept PD working on testing site before press release.6/21/2022
65 Perez 5/2/2022 Consider making a temporary loading zone area in front of Gunnagle Funeral Home for Hearses
Planning,
Engineering?
A work order has been issued to
Public Works to create a loading
zone out of two of the parking
spaces in front of the funeral
home.
7/22/2022
66 Resendiz 5/16/2022 May we look to see what may be done about accidents at Alvarado & Santa Ana.PD Staff provided status on 7/21/2022 7/21/2022
67 Burns 1/18/2022 Look into Central Coast 3CE Grant City Manager Staff is working with 3CE staff and the new grant writer 7/25/2022
68 Morales 1/18/2022
Discuss changing the time of Council meetings so
they are earlier, so they do not go late into the
night
City Clerk/ City
Attorney
Will request as part of HMC 2.04
changes. Requested start time is
9:00 am. Was not changed as part
of the revisions.
5/16/2022
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 69 Morales 1/18/2022 Proposal for electric vehicles, to utilize grants for electric vehicles
Community Services
Parks/Streets/Utilitie
s/Fleet
Staff given direction to look at
available electric vehicles. Have
not found any. Staff will need to
put a refundable deposit down
and order them.
7/22/2022
70 Morales 2/7/2022
Finance to provide more details on the budget
totals, percent paid vs. actual with the warrant
registers for approval
Administrative
Services
Finance/Human
Resources
Will begin 8/1/2022. Item is part
of the warrant registers.8/1/2022
71 Burns, Morales,
Perez 4/4/2022 Renaming of Union Road and new park by FS2 to Cesar Chavez Way and Cesar Chavez Park City Manager Engineering is in process. Will be on 8/1 Council agenda.8/1/2022
72 Morales 1/22/2022 Analysis on the speeding complaints in the City by neighborhood Police Department
PD confirmed that they do not
track complaints at the
neighborhood level.
9/1/2022
73 Morales 1/22/2022 Add Community Development position to help businesses get started go through the processes City Manager Will be done by Asst. City Manager 9/1/2022
74 Burns, Morales,
Perez 4/4/2022 Intelligence on PD Issues and Trends in the community Police Dept Annual report with statistics is
posted on PD website.9/1/2022
75 Burns, Morales,
Perez 4/4/2022 Cameras up at all access and have PD work with IT work on and add a privacy aspect PD & IT Policy determined to be adequate by City Attorney 9/1/2022
76 Morales 5/2/2022
List of resources for the community with links on
the City's webpage, such as local non profits,
food assistance, housing assistance, etc. Link to
see what district residents live in.

City Manager
Resources added to existing site
and will be included on new city
website.
9/7/2022
77 Morales, Burns 5/2/2022
Add the Council updates and request
spreadsheets to the City's webpage for public
transparency
City Manager
Reports add under "Transparency"
tab on existing site. Reports will
be included on new city website.
9/30/2022
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 78 Resendiz 9/6/2022 Ensure that Mexican music is played during Summer Concert Series Recreation Mariachi groups will play on September 16th. 9/16/2022
79 Council 5/2/2022
Install sod grass at Jerry Gabe dog park, one side
at a time, to keep one side open at all times
while laying sod on the other side. Block off side
of park with fence to keep dogs/people out
Community Services
/ Parks & Recreation
Staff has tried to fence off areas of
the dog park in the past. This did
not contain the small dogs nor
stopped visitors from entering the
other sides
9/14/2022
80 Resendiz 9/6/2022
Inquiries from Hollister School District for
Planning: Rosati project, parking lot and
walkway, CFDs, increasing development fees,
and shared facility use agreements
Development
Services (Planning)
Staff has not received any inquires
from HSD. Staff has had
discussions with HSD recently
regarding approved housing
developments.
9/14/2022
81 Morales 5/2/2022
Study session on Code Enforcement problem
solving, communications training, dispute
resolution
Police (Code
Enforcement)
PD has met with Councilmember
Morales and addressed her
concerns.
8/31/2022
82 Morales 2/22/2022 Receipts of budget vs actuals Administrative Services
Reports will start with new
budget. Included with standing
warrant agenda item.
8/1/2022
83 Resendiz 5/2/2022
Have staff to remove the fenced area at Klauer
park so it is not used as a dog park, and come up
with an alternative solution for the area
Parks & Recreation /
Community Services
Received quote from contractor to
remove fence. Scheduled to be
removed by 9/23/22
9/26/2022
84 Perez 9/6/2022 Provide speed hump installation schedule Community Services Dept provided schedule to City Manager's Office for review 9/20/2022
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 85 Perez 9/6/2022 Parks ADA Schedule Parks & Recreation Staff is working to prepare
schedule. Will be provided at
Parks and Recreation Commission
meeting and to council.
9/27/2022
86 Morales 9/6/2022 Provide update on status of salary study Administrative Services
Update will be provided on 9/19
council meeting 9/19/2022
87 Morales 9/6/2022 PIO Plan City Manager Assistant City Manager developing plan.9/8/2022
88 Resendiz 9/6/2022 200 Zinc Plates available for donation.Parks & Recreation Referred to Art & Cultural Commission 10/5/2022
89 Morales 9/6/2022 Business Loan Program update City Manager Update program to make more
businesses are eligible to receive
loan.
10/3/2022
90 Resendiz 9/6/2022 Need speed cushions at intersection of Alvarado and Santa Ana
Community Services
/ Development
Services
(Engineering)
Will be installed the week of
September 26th.9/30/2022
91 Morales 2/7/2022
Grant chart, showing what grants are available,
which are applied for, status, etc. Will provide a
template
City Manager
On 6/6/2022 Agenda to request
grant writer. Grant writer
approved.
9/30/2022
92 Resendiz, Burns 5/2/2022
Earmark funds from ARPA to help businesses
transition to going green (after other ARPA
funding priorities are met)
City Manager
City will assist businesses as
requested. City Manager will
provide update at 10/3 Council
meeting.
10/3/2022
93 Morales 5/2/2022 An Ordinance to ensure that business are not fined for stolen shopping carts
Police (Code
Enforcement) / City
Attorney
Second reading of ordinance will
be brought to Council on 10/3/22.10/3/2022
94 Burns 9/6/2022 Organizational Charts for City and Departments (include vacant positions)City Manager
Departments submitting org
charts to City Managers Office for
review.
10/17/2022
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 95 Burns 9/6/2022 Update on downtown sign
City Manager /
Development
Services
(Engineering)
Engineering is currently reviewing
plans for sign. Structural review
will be completed on 9/16/22.
9/30/2022
96 Perez 1/18/2022 Update on the tree program Community Services Dept has received a list of all trees
trimmed or removed in Fiscal Year
2021-22. Report under review and
will be distributed to council.
10/5/2022
97 Burns/Velazquez 9/19/2022 Crosswalk on Ladd Lane City Manager Staff installed temporary
crosswalk markings while
contractor works to permanently
correct Ladd Lane.
10/3/2022
98 Burns 10/3/2022 Prune Street Pavement Community Services Prune St construction is scheduled
for August 2023. Potholes on
Prune St are scheduled to be
refilled by 10/31/22.
10/10/2022
99 Morales 10/3/2022 San Benito and Hawkins Street Traffic Study Engineering Study on intersection was
completed in 2022. All ways stops
were not warranted.
10/3/2022
100 Burns/Velazquez 9/6/2022
Confirm that judgement is due to city from Irma
Gonzalez and Elia Salinas and begin collection
process if applicable.

City Attorney
City's Risk Management firm has
confirmed that they are beginning
the collection process. Confirmed
that there are no other
outstanding legal judgements.
10/14/2022
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 101 Resendiz 10/17/2022
Forward email from Gavilan College
President/Superintendent to the local press and
to City Clerk for submission into the official
record
City Manager Email was forwarded as requested 10/18/2022 102 Resendiz 5/2/2022 Update on whether the City can be more restrictive regarding use of plastic bags
Community Services
/ City Attorney
City cannot pass a more restrictive
ordinance than the state.10/20/2022
103 Resendiz, Perez 10/17/2022 Provide letter from Gavilan College on Presentation done by Sunnyslope Water District
City Manager/City
Clerk Letter was provided as requested 10/18/2022
104 Perez 11/7/2022 Financials for 150th Celebration City Manager Follow up meeting held with
Councilmember Perez and City
Manager.
11/14/2022
105 Perez/Morales 9/6/2022 Provide streets/sidewalks/alleys schedule Community Services City Manager's office is sending
out project schedules as
confirmed. Schedules will be
posted on social media as well.
11/21/2022
106 Morales 9/6/2022 Timeline for Council Projects City Manager Assistant City Manager working
with Department Heads to
develop timelines for projects.
11/30/2022
107 Morales 11/7/2022
Follow up with Planning Department regarding
customer service concerns brought up at San
Benito Chamber of Commerce Business
Advocacy Committee
City Manager Confirming follow up meeting.

Will provide an update to Council.11/30/2022
108 Burns 11/21/2022 Status Update on General Plan Development Services (Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 109 Resendiz 9/6/2022 General Plan Action Committee (GPAC) Update Development Services (Planning)
Timeline emailed to Council on
11/30/2022 11/30/2022
110 Burns 11/21/2022
Status on hiring an Development Services
Director, Airport Manager, Chief Building
Official, and Building Inspector
City Manager
Recruitment update provided to
Council. Interviews for
Administrative Services Director
will take place on the week of
December 5th. City Engineer
interviews scheduled for week of
December 12th.
11/30/2022
111 Perez 11/7/2022 Cienega Road Survey Engineering Draft report received 11/18. Final report expected on 12/15/22 12/12/2022
112 Burns 12/5/2022 Financials for the 150th Year Celebration City Manager City Manager developing final
financial report to send to City
Council.
12/19/2022
113 Burns 12/5/2022 Status Report on Shot Spotter Program Update Police PD working with vendor to provide a presentation to Council.1/17/2023
114 Burns 11/21/2022 Next Steps to Implement Term Limits City Clerk Clerk will provide a memo to City Council 1/30/2023
115 Burns 2/22/2022 Requested additional cameras be installed in the Sunnyslope area due to stolen car items Police
Equipment has been delivered.

Staff is waiting for the weather to
clear prior to install them.
1/31/2023
116 Burns 11/21/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2023 I.1.a
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 117 Burns 12/5/2022 Status on Gateway Monument Sign City Manager Installation is underway.2/10/2022 118 Morales 2/6/2023 Copies of City's contracts with 4LEAF City Manager Contracts sent to Council.2/9/2023 119 Morales 2/6/2023 Status of money raised by the Community Foundation to assist flood-impacted residents City Manager Update provided to Council 2/15/2023 120 Burns 2/21/2023 Options for fencing the Downtown area for the motorcycle rally and charging an entrance fee Police Update will be provided at 3/6/2023 City Council meeting 3/6/2023
121 Burns 3/6/2023 Update on Police Communications Center Police Update sent to Council 3/15/2023 122 Burns 3/6/2023 Update on parklet request for 300 block of Monterey
Development
Services
Application incomplete, business
owner and neighbor 3/12/2023
123 Morales 3/6/2023 HPD to follow up on incident reported by Mr.

Rojas Police Police report taken 3/12/2023
124 Burns 3/6/2023 Status of the downtown monument sign Development Services
Update provided to council on
3/16/23 3/16/2023
125 Resendiz 9/6/2022 Need speed cushions near Calaveras School on Central Avenue
Community Services
/ Development
Services
(Engineering)
Post speed study completed.

Councilmember can request to
add speed hump using their
district allocation
2/20/2023
126 Velazquez 2/7/2022 Update from Beautification ad hoc committee in March Ad Hoc Committee Waiting on Ad Hoc Committee to
meet TBD
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 127 Burns 12/5/2022 Update on Cameras at the skate park Police Camera purchase request being
considered at 3/20/2023 council
meeting
3/20/2023
128 Burns 11/21/2022 Lighting on side streets Community Services Need to issue an RFP as estimate
is $150k. RFP boilerplate is
currently under review with City
Attorney. RFP released on March
15, 2023.
6/30/2023
129 Casey 4/3/2023 Post city vacancies on website Human Resources All active recruitments are
currently published on the City’s
website and other websites,
including GovernmentJobs.com,
as well as industry-specific bulletin
boards based on Department
needs.

Updated on a
rolling basis
130 Burns 4/3/2023 Certificate of Recognition for former Parks & Recreation Commissioner Alliyah Gomez City Clerk To be signed by Mayor on 4/17/23 and provided to Alliyah Gomez 5/15/2023
131 Morales 4/3/2023 Certificate of Recognition for Sarah Nordwick with the SBC Food Bank City Clerk To be signed by Mayor on 4/17/23 and provided to Sarah Nordwick 5/1/2023
132 Burns 4/17/2023 Use of Council discretionary funds to repair sidewalks Community Services List provided to Council 4/23/2023 133 Casey 3/20/2023
Update on participation in the San Benito
County Economic Development Committee by
the City
City Manager City Manager to attend 3/30
committee meeting 3/30/2023
134 Burns 2/21/2023 Update on the Senior Council and if City has contributed for past two years Parks and Recreation FY 2021-22 and 2022-23 Invoices were requested for payment 3/31/2023
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 135 Perez 2/6/2023 Update on condor statue to be installed at Graf and 4th Street Community Services Condor statue is at contractor's yard and is 90% complete.3/31/2023
136 Burns, Velazquez 5/2/2022 Staff research drought resistant ideas for Jerry Gabe Dog Park and all future dog parks
Parks & Recreation
(Tina)
Staff met with landscapers to
assess sprinklers. Staff is
contacting other cities to learn
what materials they are using.

Landscapers will be seeding the
park on October.
4/25/2023
137 Resendiz 3/20/2023 Work with San Benito County to coordinate on any Pride Month events Parks & Recreation City manager to discuss with County CAO 4/26/2023
138 Morales 3/20/2023 Join committee to support bringing First Five community center Parks & Recreation Referred to Parks Department 4/23/2023 139 Burns 2/22/2022
Requested discussion with the Parks Manager
about ideas for Skate Park, and City investing in
park cleanup.

Community Services
/ Parks & Recreation
The graffiti truck is operational
and Community Services is
responsible for abatement. We
are adding a maintenance position
to deal with graffiti on a regular
basis and will develop regular
routes to deal with graffiti before
it is reported.
3/31/2023
140 Resendiz 1/18/2022
Discuss creating a Homelessness committee with
representatives from different entities to tackle
homeless problem, to discuss this on a future
agenda
City Attorney
JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 141 Resendiz 5/2/2022 Update on the Homelessness JPA City Attorney JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
142 Velazquez 2/7/2022 Update on alleys
Development
Services
(Engineering)
On 6/6/2022 Agenda. Alley survey
is underway - working on schedule
with surveyor. Topo survey work
began in late July of 2022. Topo
Surveys were completed in
September.
9/30/2022
143 Resendiz 3/6/2023 Update on Inclusionary Housing Ordinance Development Services
Planning Commission reviewed
ordinance on 2/23/23. Council
continued item until additonal
public outreach completed
(5/1/23)
5/1/2023
144 Morales 4/17/2023 Weeds at San Benito Street and Promise Community Services Crew dispatched to address concern 5/3/2023
145 Burns 3/20/2023
Update on previous concerns by members of the
public regarding parklets that would harm their
business
Development
Services
Parklet not approved due to safety
concerns 5/4/2023
146 Resendiz 2/21/2023 Training for peace officers and dispatchers as required by AB2504 City Attorney/Police
Training is scheduled and all staff
should complete by August of
2023.
5/8/2023
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2022 Completed Update Requests 6/16/2023
#Meeting DateCouncil Member Completed DateStatusDepartmentUpdate Requested 147 Burns 1/17/2023
Suggested potential changes to the process
regarding City Council's review of initiating a
general plan amendment to potentially lower
the threshold for the required Council vote to
approve the initiation.

City Attorney Memo sent to Council 5/8/2023
148 Burns 3/6/2023
3/20/2023
Update on hiring of maintenance worker to
repaint sound walls citywide Community Services
Interviews held on 5/8. Offers will
be made by 5/12. Paint truck is
currently operational.
5/31/2023
149 Burns 9/6/2022
Union Rd signs need to be replaced with Avenida
Cesar Chavez signs at Fairview and Hwy 25
intersections
Community Services Sign installed on 6/1/2023 6/1/2023
150 Burns 3/6/2023 Update on Hillcrest east of Memorial to El Toro Engineering Project complete. Acceptance of
project will be presented to City
Council on 6/5/23.
6/5/2023
151 Resendiz 4/3/2023
Transcribe LGBTQ+ Manual for Public Officials
and provide to employees and other
jurisdictions.

City Manager
Transcription completed and
manual being reviewed by
Esperanza Center team.
6/5/2023
152 Burns 3/20/2023 Update on collection of fees from litigation City has won
Administrative
Services
Staff are gathering information
and will report back to Council at a
future date
6/5/2023
153 Council 5/2/2022 Upgrade or replace the lights downtown and the first block of the side streets with APRA funds Community Services RFP is closed. Contract will be
brought to the 6/5 Council
meeting for approval.
6/13/2023
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Hollister City CouncilJune 20, 2023

Hollister City Council
June 20, 2023