3.06.050 Conditions of sale of real property
The sale of any real property interest owned by the city shall be made subject to and in accordance with any and all conditions of sale imposed by resolution of the council, and the council may impose any condition or restriction upon the sale deemed necessary by it in order to protect the public interest or to promote and enhance the well-being of its citizens. Such conditions may be in the form of contractual covenants or deed restrictions and may impose, among other things, restrictions on the future use of the property interest sold, limitations on any structures to be built thereon, or standards to which any use of the property interest or building constructed thereon shall comply. Such conditions may also specify that the sale may be awarded on bases other than the highest cash consideration offered in the event the council shall determine that the common benefit of the community will best be thereby served.
3.06.060 Lease of interest in real property
Under any terms and conditions which it may establish by resolution, the council may authorize the lease of any interest in real property owned or leased by the city for any period of time authorized by law, provided that the council in the resolution determines that the real property interest leased will not be necessary for municipal purposes during the term of any such lease or any extension authorized by the terms thereof.
3.06.070 Exchange procedure for real property
The procedure for exchange of any interest in real property owned by the city and no longer necessary for municipal purposes shall be as follows:
(a)
Before ordering such exchange, the council shall adopt a resolution declaring its intention to do so, which resolution shall:
(1) Describe the interest in real property to be exchanged in sufficient detail and in such manner as to identify it with legal certainty;
(2) Describe the interest in real property for which the city property is to be exchanged in sufficient detail and in such manner as to identify it with legal certainty, and define or describe any other property, money, or consideration to be received or given by the city in the exchange;
(3) Specify the terms and conditions of the proposed exchange; (4) Set a place and time, not less than ten days after the adoption of the resolution, for the holding of a public hearing, at which Packet Pg. 458
G.3.c
Ordinance No. 1035
hearing any person may present written or oral objections to the proposed exchange;
(5) Order the city clerk to publish a notice of the adoption of the resolution in a newspaper of general circulation within the city, which notice shall specify the time and place of the hearing. (b) At the public hearing held for that purpose the city council shall receive, hear, and pass upon any objections to such exchange. At the conclusion of the hearing the city council shall determine whether or not the exchange shall be made and its determination shall be final and conclusive.
(c) If the council determines that the exchange shall be made, it shall by resolution authorize the mayor to execute any and all agreements, deeds, or other documents necessary to effect such exchange in -accordance will e terms -and -conditions approved.
3.06.080 Sale of personal property
(a) The council may sell to the bidder submitting the highest and best bid, any personal property owned by the city which property is no longer needed for public purpose or which property should be disposed of for the purpose of replacement because it is unsatisfactory or unsuitable for public uses. The council may authorize the disposition of any property without public auction or advertisement for bids if the council adopts a resolution finding the public convenience, necessity, or welfare requires such disposition and stating the terms and conditions and the reasons for the sale.
(b) The council may at its discretion determine whether the interests of the community will best be served by sale at public auction to the highest bidder for cash in lawful money of the United States or to the bidder submitting the best sealed proposal after published advertisement for proposals in accordance with conditions of sale or other specifications adopted by council resolution. If such sale is to be made to the highest bidder for cash at public auction, the council shall cause notice of the time and place of the auction to be published in a newspaper of general circulation in the city for not less than two times.
If such sale is to be made upon the basis of sealed proposals after advertisement pursuant to adopted specifications, the council may include in such specifications any or all conditions of sale which the council is authorized to impose on the value of real property. (c) If in the opinion of the council the value of such property does not exceed the sum of five thousand dollars ($5,000.00), the same may be sold at private sale without advertisement for bids.
Packet Pg. 459
G.3.c
Ordinance No. 1035
(d) Should the council determine that, as an incident to the sale of any personal property pursuant to this section, it is necessary or desirable to grant or convey to the purchaser of such property any easement or possessory interest in real property of the city, such grant or conveyance shall not operate or be construed so as to constitute the sale of one of real property.
3.06.090 Unclaimed property.
(a) This section is enacted in order to comply with provisions of Civil Code section 2080.4.
(b) Any unclaimed property as defined in Civil Code section 2080.6 shall be held by the city police department for a period of at least ninety (90) days.
(c) Thereafter, such property shall be transferred to the Administrative Services Director and such property shall not be redeemable by the owner or other person entitled to possession.
(d) Said property shall be disposed of by the Administrative Services Director in the following manner:
(1) Retained for use by the city, if the city manager or his or her designee determines that said property is needed for a public use;
(2) Sold to the public at public auction; or
(3) Destroyed or otherwise disposed of by the city if unsold at public auction.
3.06.100 Certain transactions exempt from public auction and bidding requirements
The council may authorize any real or personal property owned by the city to be sold or conveyed to the United States or any agency thereof, to the state, or any agency, department, political subdivision or district thereof, or to any municipal corporation, without public auction or advertisement for bids, if the council adopts a resolution finding the public convenience, necessity, or welfare requires such sale or conveyance and stating the terms and conditions thereof and the reasons therefore.
In addition, the city council may authorize any real or personal property owned by the city, whether in the form of a fee ownership, leasehold, or other interest, which is sought to be exchanged for any interest in real property which is the subject of a condemnation or proposed condemnation suit, and any real property owned by the city that is suitable Packet Pg. 460
G.3.c
Ordinance No. 1035
for commercial or industrial development purposes, to be conveyed or sold to any person without public auction and advertisement for bids, if the council adopts a resolution finding the public convenience, necessity, or welfare requires such conveyance or sale and stating the terms and conditions thereof and the reasons therefore. The city council may authorize any real or personal property owned by the city which can be used to support neighborhood revitalization or assist in the provision of low or moderate income housing to be conveyed or sold to any individual or organization without public auction or advertisement for bid, if the council adopts a resolution finding that public convenience, necessity, or welfare and objectives of the city's neighborhood improvement program will benefit from such conveyance or sale and stating the terms and conditions thereof and the reasons therefore.
Article 2. -Purchasing.
3.06.200 Authority, title, and purpose
This article is authorized by Title 5, Division 2, Chapter 5, Article 7 of the California Government Code (section 54201, et seq.) and shall be known as the City of Hollister purchasing ordinance. It shall govern all purchasing activity of the city except real property acquisition and disposition, public works construction projects, and as may otherwise be specifically provided in this code.
3.06.210 Purchases in excess of twenty thousand dollars Except as otherwise directed by the city council, whenever the amount to be expended for any purchase whatsoever is in excess of twenty thousand dollars ($20,000), the department director shall advertise for sealed bids and the purchase contract shall be awarded to the lowest responsible bidder; provided that the council shall have the authority to reject any and all bids. The bid request shall be published in a local newspaper describing the goods or services required, stating the date, time, and place assigned for the public opening of the bids. No bids will be received any time subsequent to the time advertised in the announcement. The department director shall submit a tabulation of bids to the city council, together with his or her recommendations for award to the lowest responsible bidder. Tangible items purchased in excess of twenty thousand dollars will be listed as capital assets on the City of Hollister property listing.
3.06.220 Purchases for less than twenty thousand dollars Packet Pg. 461
Ordinance No. 1035
All purchase orders or contracts for services, materials, equipment, or supplies involving amounts of less than twenty thousand dollars may be let by free and open competitive quotations. These contracts shall be let in the open market in a manner calculated to ensure the best interests of the public, after solicitation for quotations by mail, telephone, or competitive negotiation by the department director. In the solicitation for competitive quotations, the department director shall contact as many sources of supply as possible to include all local distributors.
3.06.230 Purchases for less than one thousand dollars
Single item purchases of one thousand dollars ($1000.00) or less must be authorized by the department director. Petty cash up to one thousand dollars ($1000.00) may be used to reimburse the employee making said purchases.
3.06.240 Determination of lowest responsible bidder
In determining the lowest responsible bid, criteria will include, but not be limited to, the following:
(a) The extent to which the offer meets the requirements and specifications of the city;
(b) Long term and short term costs to the city, including maintenance;
(c) Impact on operational efficiency, which includes delivery requirements;
(d) Ability and reliability of the bidder and suppliers to provide and guarantee the items procured;
(e) Financial stability of the bidder.
3.06.250 Emergency Purchases
In case of emergency affecting the public's health or safety, the city manager is authorized to purchase supplies, materials, equipment or contractual services required for such emergencies, without regard to amount limitation or prior approval by the city council.
3.06.260 Purchases without notice, advertisement, or competitive bids Upon approval of the city council, the city manager shall have the power, without notice, advertisement, or competitive bidding, to purchase for and on behalf of the city any supplies, material, equipment, or contractual service.
Packet Pg. 462
G.3.c
Ordinance No. 1035
3.06.270 Exceptions
Exceptions to the competitive bidding requirements are goods or services pertaining to, but not limited to, physicians, attorneys, appraisers, architects, engineers, auctioneers, consultants, arbitrators, designers, auditors, insurance, copyrighted materials, sole source items, gas, electricity, water, telephones, and cooperative purchasing with other governmental agencies, such as school districts, local, county, state or federal agencies, when it is to the advantage of the city to purchase from such other governmental agencies.
Section 3. Renumber Section 2.46.01 entitled Purchasing Preference for Products Containing Recycled Materials to Section 3.06.280 entitled Purchasing Preference —for -Prod -lids -Containing- ecycled-Materials and delete C ¶apter _ 2.-46 entitled Purchasing from the Municipal Code.
Section 4. Severability. If any provision, section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portion or portions of the Ordinance.
Section 5. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its final passage.
Section 6. Publication. Within fifteen (15) days after passage, the City Clerk shall cause this ordinance to be published one time in the Free Lance, a newspaper of general circulation.
INTRODUCED this 20th day of October, 2008.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Hollister held on the 3rd day of November, 2008 by the following vote:
AYES: Council Members Valdivia, Johnson, Sanchez and Mayor Emerson.
NOES: None.
ABSENT: Council Members Pike.
ABSTAINED: None.
g as A. ' merson, Mayor
Packet Pg. 463
G.3.c
Ordinance No. 1035
ATTEST:
APPROVED AS TO FORM:
0,i, e
8teph . ie Atigh, City Attor
Packet Pg. 464
G.3.c
STAFF REPORT
CITY COUNCIL OR STUDY SESSION AGENDA
DATE: October 29, 2008
AGENDA ITEM: D 1,
STUDY SESSION DATE: NA MEETING DATE: November 3, 2008
• TITLE OF ITEM: Ordinance of the City of Hollister adding Chapter 3.06 "Procedures for Supplies, Property, and Services" to the Hollister Municipal Code • BRIEF DESCRIPTION: This ordinance will add Chapter 3.06 to Title 3 Revenue and Finance of the Municipal Code to establish procedures for the acquisition and disposition of real and personal property and services. • STAFF RECOMMENDATION: That the Council adopt the ordinance at its meeting of November 3.
DEPARTMENT SUMMARY: State law (Govt Code §§54202, 54203) requires a city to adopt by ordinance policies and procedures, including bidding regulations, relating to purchases of supplies and equipment. The attached ordinance contains purchasing procedures as well as procedures for the disposition of real and personal property.
Article 1 of Chapter 3.06 sets out the procedures for disposition of real property (sale, lease or exchange) and the sale of personal property. It also includes a provision consistent with Civil Code §2080.4 for disposition of unclaimed property. The ordinance authorizes the Council to convey or sell any real or personal property without public auction or advertisement if the Council adopts a resolution of public convenience, necessity, or welfare to (1) exchange City property for an interest in real property that is subject to condemnation; (2) sell City property that would be suitable for commercial or industrial development; (3) sell property to be used to support neighborhood revitalization or to assist in providing low or moderate income housing.
Article 2 of Chapter 3.06 establishes procedures for purchasing of tangibles and services. Single item purchases of less than $1000 must be authorized by a department director. Purchase orders or contracts for services of less than $20,000 may be contracted by free and open competitive quotations. For purchases in excess of $20,000, the department director must advertise for sealed bids and the Council will award the contract to the lowest bidder with the council retaining the right to reject all bids.
Section 3.06.240 lists the criteria to determine the lowest responsible bidder, and the new chapter includes provisions for the city manager to make emergency purchases and purchases that are not subject to advertisement or bidding. In addition, Section 3.06.270 lists general exceptions to the competitive bidding requirements for goods or services.
Packet Pg. 465
L G.3.c
This ordinance repeals Resolution 2002-286 adopting Purchasing Procedures and renumbers current section 2.46.01 relating to purchasing preferences for products containing recycled materials which was adopted in June 2008. This section will now be found in Chapter 3.06, and Chapter 2.46 can be deleted from the city code.
The Council introduced the ordinance at its regular meeting of October 20, 2008, and is now asked to adopt the ordinance.
FINANCIAL IMPACT: This ordinance is anticipated to be revenue neutral.
DEPARTMENT: City Attorney CONTACT PERSON: Stephanie Atigh PHONE NUMBER: 636-4306
This report was reviewed by the City Manager who concurs wj recommendation :
Clint G. Quilter, City Manager
h the City Attorney's
Packet Pg. 466
G.3.c
Packet Pg. 467
G.4
SUBMITTED:
DEPARTMENT:
DEPARTMENT HEAD:
SPONSOR(S):
STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: AUGUST 21, 2023
June 21, 2023
Fire
Bob Martin Del Campo, Fire
Chief
Perez
TITLE OF ITEM: PRESENTATION TO THE CITY COUNCIL OF THE CITY OF HOLLISTER
REGARDING THE FIRE PROTECTION & LIFE SAFETY DISTRICT FEASIBILITY STUDY BRIEF DESCRIPTION: This is an informational report on the Fire Protection and Life Safety District Feasibility Study — Joint venture to form a Fire Protection District between the City of Hollister, the City of San Juan Bautista, and the County of San Benito.
RECOMMENDATION: Accept the report and provide possible direction.
DEPARTMENT SUMMARY: The purpose of the feasibility study would be to identify opportunities to expand and/or strengthen services provided by the County's two incorporated cities and the county itself for fire protection and life safety services. The study would determine if there were costs and service benefits to the taxpayers if the Cities/County decide to consolidate under a Fire Protection District. The County of San Benito, and the City of San Juan Bautista currently contract fire protection services to the City of Hollister (2013).
At the April 20, 2023 Fire Protection Advisory Committee meeting, it was decided that San Benito County would finalize and release a Request for Proposal for the Fire Protection and Life Safety District Feasibility Study.
The RFP was released May 3, 2023 by the County of San Benito, with a proposal deadline submittal of June 13, 2023.
The scope of work identified in the RFP is as follows:
Prepare and present a written feasibility study that includes an analysis of an evaluation of the following:
(1) technical and economic feasibility of the formation of a fire district (2) whether the formation of a fire district is feasible within our current costs and examine the future potential funding sources
(3) research the current growth, potential growth, and evaluate, if any, impacts or improvements are needed to maintain adequate fire protection services.
The study shall, in part, result in a plan to form a fire district by providing fire protection and life safety services which will improve emergency response, customer service, financial stability, and oversight through a fire district.
Members of the public with any additional questions or concerns may attend the Fire Protection Advisory Committee meeting scheduled for October 19, 2023 at 9:00 a.m. at City Hall Council Chambers.
ATTACHMENTS:
Packet Pg. 468
G.4
1. RFP - Final - km
THIS REPORT WAS REVIEWED BY THE INTERIM CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
IP
David Mirrione, Interim City Manager
Packet Pg. 469
G.4.a
-Or*Th
.4t OFFICE OF
i.EMERGENCY SERVICES
SAN BENITO COUNTY
COUNTY
Prevent — Protect — Respond — Recover— Mitigate
REQUEST FOR
PROPOSAL
RFP #23-04202023
FIRE PROTECTION & LIFE SAFETY SERVICES
SPECIAL DISTRICT FORMATION
San Benito County Office of Emergency Services
4714th Street
Hollister, CA 95023
(831) 636-4168
Kris Mangano, Emergency Services Manager
[email protected]
Packet Pg. 470
G.4.a
Packet Pg. 471
G.4.a
TABLE OF CONTENTS
Section Section Title Page(s)
1. Introduction 4
2. Instructions To Respondents 6
2.1 Preparation of Proposal 6
2.2 RFP Documents 6
2.3 RFP Process Schedule 6
2.4 Submission of Proposal 6
2.5 Proposal Content 7
2.6 On Site Inspections 8
2.7 Multiple Bids 8
2.8 Point of Contact 8
2.9 Non -Collusion Declaration 8
2.10 Cost of Services 8
2.11 Reservations 8
2.12 Notification of Withdrawals of RFP 9
2.13 Interpretation 9
2.14 Pre -Award Conference 9
2.15 Notice of Intent to Award 9
2.16 Execution of Agreement 9
2.17 Compliance 9
2.18 Contractor Responsibility and Performance 9
2.19 Contractor Qualifications 10
2.20 Addenda 10
2.21 Extending Contract Pricing 10
2.22 Proprietary Information 10
3. Evaluation Criteria
3.1 Nonresponsive Proposals 11
3.2 Responsive Proposals 11
3.3 Review Process 11
3.4 Award Process 11
3.5 Proposal Considerations 11
4. Statement of Work and Specifications
4.1. Scope 12
4.2. General Requirements 14
4.3 Work Product 14
4.4. Proposal Content 14
5. Standard Terms and Conditions
5.1 Term of Contract
5.2 Purpose of Contract
5.3 Changes
5.4 License and Permits
5.5 Compliance with Laws
5.6 Termination
5.7 Assignment
5.8 Inclusion of Documents
5.9 Payment Terms
15 15
15 15
15 15
15 15
15
Packet Pg. 472
G.4.a
5.10 Price Guarantee
5.11 Invoicing
5.12 Price Decline
5.13 Force Majeure
5.14 Severability
5.15 Controlling Law
5.16 Amendment
5.17 Indemnity and Insurance Requirements
5.18 Living Wage
5.19 Default
5.20 Equal Employment Opportunity
5.21 Independent Contractor Status
5.22 Nonassignment
5.23 Acknowledgement
16 16
16 16
16 16
16 16
16 17
17 18
19 19
6. Official RFP Form 20
7. Exhibits:
Exhibit A- Respondent Fact Sheet 21
Exhibit B- Customer References 22
Exhibit C - Designation of Subcontractors 23
Exhibit D - Non -Collusion Declaration 24
Exhibit E - Insurance Information 25
Exhibit F - Living Wage Compliance Statement 27
Exhibit G- Sample County Contract 29
Includes Attachment A Scop of Service,
Attachment B Payment Schedule,
Attachment C General Terms & Conditions
Attachment E
Page4of31
Packet Pg. 473
G.4.a
SECTION I. INTRODUCTION
The County of San Benito invites sealed proposals for the completion of a Fire Protection and Life Safety District Feasibility Study from qualified consultants (CONTRACTOR).
Responses shall include the estimated cost for the following feasibility study:
Joint venture to form a Fire Protection District between the City of Hollister, the City of San Juan Bautista and the County of San Benito.
The CONTRACTOR will be tasked with researching, writing, and presenting a feasibility study that includes an analysis and evaluation of the following: (1) technical feasibility of the formation of a joint Fire Protection District. (2) whether such options are feasible within current costs and examine future potential funding sources, and (3) research the current commercial growth, potential growth and evaluate the impacts or improvements needed, if any, to maintain adequate fire protection services in the years to come.
If the scope of the proposal is too broad, CONTRACTOR and CONTRACTOR only desires to provide part of the items specified in the RFP, CONTRACTOR must specifically state tasks/analysis not to be performed, or alternatively, tasks not listed which should be performed (which may be listed as an optional add-on).
If you recommend that the tasks/analysis, be performed in steps or as separate components, please indicate how you would divide the tasks to be performed and the cost estimate for each.
The purpose of the feasibility study would be to identify opportunities to expand and/or strengthen services provided by the County's two incorporated cities and the county itself for fire protection and life safety services. The study would determine if there were costs and service benefits to the taxpayers if the Cities/County decide to consolidate under a Fire Protection District.
San Benito County is a political subdivision of the State of California and is governed by a five (5) -member Board of Supervisors. Administrative offices are located at 481 4th Street Hollister, CA 95023.
The County of San Benito is located in the Central Coast Region, 95 miles south of San Francisco. Contiguous counties include Santa Clara, Santa Cruz, Monterey, Fresno, and Merced. Land area is 1,396 square miles. Terrain varies from flat valley floor to hilly rangeland in the east, to 5,450 -foot peaks far south. The City of Hollister, where the county seat is located, is at an elevation of 229 feet. The north and northwest segments of the county are comprised of urban areas, leaving the southern portion of the county primarily rural.
Major transportation routes bisecting the County include Highways 101, 129, 156 and 25.
The current population of San Benito County is approximately 67,000 inclusively. The County has two incorporated cities — Hollister with a population of approximately 43,300, and San Juan Bautista with a population base of approximate 2,150. However, there is a substantial amount of residential growth occurring in the county that is not factored into the above census data.
The County of San Benito and the City of San Juan Bautista currently contract fire protection services to the City of Hollister (2013). The census -designated place of Aromas, located in the
Packet Pg. 474
G.4.a
Northwestern portion of the county, is provided Fire Protection Services through a "tri-county" Fire District contracted to the CalFire and is NOT included in this feasibility study.
SECTION 2. INSTRUCTIONS TO RESPONDENTS
2.1 Preparation of RFP
Respondents shall submit the completed Request for Proposal (RFP) with appropriate attachments or explanatory materials. All attachments shall be identified with the Respondent's name, RFP number, and page number. No oral, telephone, or photocopies will be accepted. RFPs must be typed electronically or completed in ink.
2.2 RFP Documents
The following, in addition to this RFP, constitute the RFP documents:
• Exhibit "A" — Prospective Respondent Fact Sheet
• Exhibit "B" — Customer Reference
• Exhibit "C" — Designation of Subcontractors
• Exhibit "D" — Non -Collusion Declaration
• Exhibit E" — Insurance Requirements
• Exhibit "F" — Living Wage Compliance Statement
• Exhibit "G" —Sample Contract Documents (including Attachment A, B, & C)
2.3 RFP Process Schedule
The following is an anticipated RFP and engagement schedule. The County may change the estimated dates and process as deemed necessary.
The proposed schedule for the submittal reviews and notifications is as follows:
Activity
Date
Advertise RFP - Freelance
April 28, 2023
Release RFP
May 3, 2023
Pre -Proposal Meeting (Zoom)
May 18, 2023
Deadline for Submittals
June 13, 2023, by 5:00 PM PST
Board Approval & Notify Contractor
TBD (June 27, 2023)
Start of Work
TBD
2.4 Submission of Proposal
It is the responsibility of the Proposer to ensure that the proposal is received by San Benito County on or before the date and time specified above. Late proposals will not be considered. All responses shall be electronic. All costs incurred in the preparation of a proposal responding to this RFP will be the responsibility of the Respondent and will not be reimbursed by San Benito County.
Respondents shall not contact County officers or employees with questions or suggestions regarding this solicitation except through the primary contact person listed in Section 2.8. Any unauthorized contact may be considered undue pressure and cause for disqualification of the Respondent.
Proposal must be received by the Office of Emergency Services on or before the time and date specified in proposal submittal instructions. It shall be the sole responsibility of the Respondent to ensure that the email is received at or before the specified time.
Packet Pg. 475
G.4.a
Proposals received after the deadline will be deemed non -responsive and returned unopened.
The subject line must indicate the following:
"RFP #23-042202023112023 "
The overall cost estimate/value to the county of services to be provided 25 points
Quality to response to RFP, Compliance with RFP, requirements, terms, and conditions
25 points
Quality and performance of the services offered based on previous contracts, or reference checks for the same or similar services.
25 points
Capacity of the CONTRACTOR to Derform the recuired services. 25 points
Total:
100 points
The Fire Protection Advisory Committee will evaluate and select the Respondent that best meets the needs as set forth in this RFP, is the best qualified, and is able to provide the requested services. The evaluation of the RFPs shall be within the sole judgement and direction of the committee. The County reserves the right to reject any or all RFPs.
The award of the contract is contingent upon approval from the Fire Protection Advisory Committee.
2.5 Proposal Content
The County of San Benito requires a concise proposal that clearly incorporates the following requirements as outlined within the Request for Proposal. • Cover Letter- Provide a one -page cover letter, which includes the firm name, address, and telephone number of the person or persons to be used for contact and who will be authorized to make presentations for the firm. The cover letter must bear the signature of the person authorized to sign on behalf of the proposer and to bind the applicant in a contract. • Table of Contents - A comprehensive table of contents of the material, including page numbers, should be included at the beginning of the proposal. • Introduction - Provide an overview of the company, including number of employees, number of years in business and the company's capabilities, Explanation of independence, any conflicts of interest that exist, Explanation if the Respondent is a small or minority -owned business or women's business enterprise.
• Description of Study Understanding and Approach - The proposal will provide a statement of the proposer's understanding of the work to be done, a description of the methods and techniques to be used by the proposer to achieve the objectives of the contract, and a positive statement of commitment to perform the scope of work described.
• Client References: The Respondent shall submit a list of three (3) references.
See Exhibit "B" — Customer References with RFP.
• Scope of Work (Note as Exhibit A in your proposal).
Packet Pg. 476
G.4.a
• Cost estimate breakout of consulting fee.
• Location of local office
2.6 On Site Inspection
On -site inspection of Respondent's facilities may be performed by the County and an evaluation committee to ascertain that facilities and equipment are in accordance with the requirements and intentions of the specifications.
2.7 Multiple Bids
Only one RFP will be accepted from any one person, partnership, corporation or other entity; however, several alternatives may be included in one RFP.
2.8 Point of Contact
All questions regarding this RFP must be submitted in writing to Kris Mangano who may be reached by email at [email protected] or by phone at (831) 636-4168. No other individual has the authority to respond to any questions submitted unless specifically authorized by Kris Mangano. Failure to adhere to this process may disqualify the Respondent. Questions will be researched, and the answers will be communicated to all known interested parties after the deadline for written questions.
2.9 Non -Collusion Declaration
Respondent shall execute a Non -Collusion Declaration on the form furnished by the County. Exhibit "D" is attached to the RFP.
2.10 Cost of Service
The County reserves the right to negotiate the proposed cost with the Respondent prior to contract signing. The agreed costs and cash discounts are to be firm through the end of the contract term. Upon renewal, rates may be adjusted by mutual agreement. Any subsequent cost increase will be no more than the change in the Consumer Price Index for the San Francisco, Oakland and San Jose, CA area for the twelve (12) months preceding the agreement's expiration date, plus the annual Living Wage increase. However, in the case of an announced cost decrease, such decrease shall be passed on to the County.
2.11 Reservations
The County reserves the right to do the following at any time and for its own convenience, at its sole discretion:
• To reject any and all RFPs, without indicating any reasons for such rejection. • Waive or correct any minor or inadvertent defect, irregularity or technical error in any RFP or procedure, as part of the RFP or any subsequent negotiation process.
• Terminate this RFP and issue a new Request for Proposals anytime thereafter.
• Procure any materials or services specified in the RFP by other means. • Extend any or all deadlines specified in the RFP, including deadlines for accepting RFPs by issuance of an Addendum at any time prior to the deadline for receipt of responses to the RFP.
• Disqualify any Respondent based on any real or perceived conflict of interest or evidence of collusion that is disclosed by the RFP or other data available to the County. Such disqualification is at the sole discretion of the County.
Packet Pg. 477
G.4.a
• Reject the RFP of any Respondent that is in breach of or in default under any other agreement with the County.
• Reject any Respondent deemed by the County to be non -responsive, unreliable, unqualified or non -responsible.
2.12 Notification of Withdrawals of RFPs
RFPs may be modified or withdrawn prior to the date and time specified for RFP submission by an authorized representative of the respondent or by formal written notice. All RFPs not withdrawn prior to the response due date will become the property of the County of San Benito.
2.13 Interpretation
Should any discrepancies or omissions be found in the RFP specifications/requirements, or doubt as to their meaning, the respondent shall notify the Buyer in writing at once (e-mail is acceptable). The County will send written instructions or addenda to all participants in this RFP process. The County shall not be held responsible for oral interpretations. Questions must be received at least seven (7) days before RFP closing date. All addenda issued shall be incorporated into the Contract.
2.14 Pre -Award Conference
San Benito County may, at its discretion, request presentations by or meetings with any or all Respondents to clarify specifications or negotiate modifications to the Respondents' proposals. Reasonable advance notice will be provided to select Respondents, not all Respondents submitting a proposal may be asked to participate in oral presentations.
2.15 Notice of Award
It is expected that a decision about the selection of the successful Fire Feasibility Study will be made within one (1) month of the closing date for the receipt of proposals.
Upon conclusion of final negotiations with the successful contractor, all Respondents submitting proposals in response to this Request for Proposal will be informed, via email, of the name of the successful contractor.
2.16 Execution of Agreement
Upon successful reference checks, evaluations and receipt of all required documents, the agreement must be executed by both parties.
2.17 Compliance
Respondent, have you complied with all specifications, requirements, terms, and conditions of this Proposal?
Yes No
A "no" answer requires a detailed explanation giving reference to all deviations to be submitted on company letterhead in attachment form. All exceptions must reference the RFP paragraph and section number followed by an explanation.
2.18 Contractor Responsibility and Performance
The County will consider the Contractor to be the sole point of contact with regard to all contractual matters.
Packet Pg. 478
G.4.a
Contractor shall provide the services of one (1) or more qualified contract manager(s) responsible for assuring that the services provided under the Contract are satisfactory. It is desirable that the Contractor have local representation to provide onsite consultation/problem resolution if required.
2.19 Contractor Qualifications
The following, in addition to any other information you may wish to submit, must be provided in the attachment form as part of your Proposal. All responses shall reference the RFP paragraph number.
• Experience: Contractor shall be an established firm conducting business of the nature specified in this RFP for a minimum of Five (5) years. Contractor shall provide a brief statement of company background including years in business and experience of support staff that would be assigned to the Contract.
• Other Information: Any other information the Contractor deems appropriate should be included in this section.
2.20 Addenda
No one is authorized to amend any of these documents in any respect by an oral statement or to make any representation or interpretation in conflict with their provisions.
Any changes to these documents will be issued in writing via Addenda by Kris Mangano or designee.
If/when necessary, a written addendum will be emailed to all prospective respondents.
2.21 Extending Contract Prices
If you are the successful Respondent, will you extend costs quoted to the County of San Benito to other municipalities, districts, or jurisdictions (political subdivisions)? Yes No
If discounts quoted herein are offered to other political subdivisions, additional delivery charges, if any, must be negotiated between that political subdivision and the Supplier.
2.22 Proprietary Information
All information appearing within the response is subject to public inspection. Any proprietary information must be clearly marked as such and submitted in a separate sealed envelope and referenced only within the body of the response.
Packet Pg. 479
G.4.a
SECTION 3. EVALUATION CRITERIA
3.1 Nonresponsive Proposals: Proposals may be judged nonresponsive and removed from further consideration if any of the following occur:
• The proposal was not received in a timely manner in accordance with the terms of this RFP.
• The proposal does not follow the specified format.
• The proposal is not adequate to form a judgment by the reviewers that the proposed undertaking would comply with the State of California's requirements and regulations pertaining to the formation of a fire district.
3.2 Responsive Proposal: The County shall use the information provided by the Respondent in response to the information requested in Proposal Content. Technical Qualifications to determine if the Respondent is responsive.
3.3 Review Process: In compliance with Uniform Guidance 2 CFR Part 200.319 — Competition, San Benito County has conducted this procurement in a manner that prohibits the use of statutorily or administratively imposed state or local geographical preferences in the evaluation of bids or proposals, except in those cases where applicable federal statutes expressly mandate or encourage geographic preference.
3.4 Award Process: San Benito County reserves the right to make an award without further discussion of the proposals submitted. Therefore, proposals should be submitted initially on the most favorable terms, from both technical and price standpoints, that the Respondent can propose.
3.5 Proposal Considerations: San Benito County contemplates award of the contract to the responsible Respondent which best meet the needs of this project and is the lowest responsive bidder.
Packet Pg. 480
G.4.a
SECTION 4. STATEMENT OF WORK, SPECIFICATIONS
4.1 Scope
Prepare and present a written feasibility study that includes an analysis of and evaluation of the following: (1) technical and economic feasibility of the formation of a fire district, (2) whether the formation of a fire district is feasible within our current costs and examine the future potential funding sources, and (3) research the current growth, potential growth, and evaluate, if any, impacts or improvements are needed to maintain adequate fire protection services. The study shall, in part, result in a plan to form a fire district by providing fire protection and life safety services which will improve emergency response, customer service, financial stability, and oversight through a fire district.
The feasibility study submitted by the chosen consultant shall address the following areas:
Primary Objectives
• Collect/analyze the requisite information and data to provide a detailed review of the proposal for creation of new fire protection district to serve the San Benito County Area
• Develop a fully executable plan for the design, development, staffing, governance, and funding of the proposed fire protection district • Develop a plan and assist with legal requirements as specified under California Code, Government Code - GOV § 56810 for creation said new fire protection district
Baseline Evaluation
• Overview of the Communities
• Population & Demographics
• Detailed Descriptions of the Individual Fire Agencies • Financial Analysis of the Individival Fire Agencies
• Historical Service Delivery & Performance
• Demographics of the Fire Agencies Combined
Service Delivery Model Design
• Service Delivery Model
• Management Components
• Staffing & Personnel Management
• Capital Facilities & Apparatus
• Support Programs
o Emergency Medical Services
o Training & Continuing Education
o Fire & Life Safety Programs
o Public Education Programs
o Special Operations
• Financial Projections
• Implementation Plan
• Identify potential options for preserving and enhancing the current and future revenue streams of each of the three participating agencies. • Identify current costs of fire services for each of the three agencies; staffing requirements, personnel training, administrative and technical
Packet Pg. 481
G.4.a
support; facility requirements and responsibilities, purchasing and cost sharing.
• Determine cost allocations and apportionment options for all aspects of the proposal.
• Overall cost potential areas of financial savings.
• Governance, command and control including but not limited to: board makeup, command staff, succession planning, and other administrative needs.
• Administrative oversight and cost, including legal, risk management, information systems, and personnel.
• Transition planning costs including apparatus and equipment, computer hardware and software, system compatibility, record management systems, facility size, physical upgrades, furniture/consoles, parking, etc. • Address issues identified in needs assessment including but not limited to: Hazardous Material Response, Career and Volunteer training and transition, recruitment, retention, binding arbitration, promotions, demotions, emergency planning, and vibrant sustainable volunteer program.
District Formation and Legal Requirements
• Identify legal requirements as required by law, including the CORTESE- KNOX\HERTZBERG LOCAL GOVERNMENT REORGANIZATION ACT
OF 2000.
• Compliance with California Code, Government Code - GOV § 56810 as it applies to the formation of a new district.
• Conduct a municipal service review (MSR) for fire protection within the County.
• Amend as necessary the spheres of influence to allow review and consideration of the formation application.
• Resolutions of Application
• Formation application:
o Preparation of the MSR and sphere of influence amendment proposal for Commission consideration Preparation of the formation application:
• Plan for Service
o Fiscal Impact Analysis and five-year projection of revenues and expenditures
o Determination of property tax
o Revenue available/attributable to the new agency
o Legacy costs/pension obligations
o Equipment purchases/land holdings/etc.
• Important items for consideration:
o Governance structure for new district:
❑ Appointed Board of Directors with representation from the City of Hollister, City of San Juan Bautista and the County of San Benito based upon population or an elected Board ❑ Elected Board of Directors
• Will the members be elected at -large or by or from
districts.
• Will a service zone(s) be necessary to address special revenue/financing issues.
• Ownership of all buildings and equipment. Is the title clear and transferable to the new entity?
Packet Pg. 482
G.4.a
The County maintains the right, as it may deem necessary, to add or delete services to this contract, with only a thirty (30) day written notice, in order to accommodate any future County offered programs or as a result in the reduction in County funds. Requests for an increase in services will be negotiated with the successful bidder based on the hourly rates provided herein.
4.2 General Requirements
Under direction from the Emergency Services Manager and selected staff, the consultant shall provide the following services:
Develop a written feasibility study and implementation plan report in accordance with state and federal requirements to form a fire district. • Review past, current, and pending proposed annexations and detachments and determine the present and future impacts to fire protection funding. • Identify where services are duplicated and make recommendations for change that will improve or maintain the existing standard of care in the community. • Make recommendations based on best practices, supported by specific examples from other communities within the State of California, that will enhance or maintain the current level of fire protection services. • Report on other matters that come to your attention related to assumptions in your findings.
• Present your findings to The Fire Protection Advisory Committee
4.3 Work Product
All items delivered will be the sole property of the County of San Benito. All deliverables should be completed using Microsoft Word or Excel formats. A complete set of all documents and exhibits, including but not limited to maps, charts, tables are to be provided on two universally accessible storage mediums (e.g. USB flash drive). Monthly progress reports including research information and any required grant documentation are to be submitted to relevant personnel in a timely manner. Final deliverables are to include the following:
•
•
Complete feasibility study and implementation plan.
Schedule to complete scope of work within one hundred twenty (120) days of award.
4.4 Proposal Content
The County of San Benito requires a concise proposal that clearly incorporates the following requirements as outlined within the Request for Proposal. • Cover Letter
• Description of Study Understanding and Approach
• Technical Qualifications as described below.
• Client References
• Scope of Work
• Cost estimate breakout of consulting fee
Packet Pg. 483
G.4.a
SECTION 5. STANDARD TERMS AND CONDITIONS
The following provisions are expected to form the basis for the contract between the County and the successful Contractor(s).
5.1 Term of Contract
The term of this contract shall be for the duration of the project.
5.2 Purpose of Contract
The purpose of the Contract is to establish the terms and conditions under which the Contractor shall provide a Fire Feasibility Study and Process to Form a Fire District to the County of San Benito.
5.3 Changes
After award, no changes or additional service charges shall be made or imposed during the life of the Contract, nor will bills for changes or extra charges, modifications or deviations be recognized or paid for except upon written order from the County of San Benito Office of Emergency Services, in advance of any additional work.
5.4 License and Permits
The Contractor shall maintain all business and professional licenses that may be required by Federal, State and local codes.
5.5 Compliance with Laws
Contractor shall, during the term of the Contract, comply with all applicable federal, state, and local rules, regulations, and laws.
5.6 Termination
The County reserves the right to terminate the Contract, in whole or in part, at any time, for any reason, without penalty. County shall give Contractor thirty (30) days written notification prior to the effective date of termination. The Contractor may terminate this agreement with thirty (30) days' written notification stating the reason for cancellation and mailed to the Office of Emergency Services, 471 Fourth Street, Hollister, CA 95023.
5.7 Assignment
Contractor shall not assign the Contract, or any interest herein, without the written consent of the County, and then only to a person or persons approved by the County on such terms and conditions as County may require.
5.8 Inclusion of Documents
This RFP, all addenda, and the submittal in response to this RFP will be required to be incorporated as part of any final Contract.
5.9 Payment Terms
Invoices are to be sent to the individual department contact and will be processed upon receipt of payment.
5.10 Price Guarantee
The County expects the cost to remain the same during the length of the contract. The County will not recognize change orders unless approved by the authorized
Packet Pg. 484
G.4.a
representative of the Office of Emergency Services in advance of the commencement of the additional work. Hourly rates may be adjusted only as stated in 2.13 of these terms and conditions.
5.11 Invoicing
Contractor shall itemize all applicable service and labor charges. Each invoice must clearly identify the following information:
■ County Contract or Purchase Order Number
• Service location
■ Time and date of service
■ Signature of Department Contact, or designee
5.12 Price Decline
In the event of a price decline or if the Contractor contracts with another government entity for the same service at lower prices than offered herein, with other terms and conditions being equal, then supplier shall immediately extend those same lower prices to the County.
5.13 Force Majeure
Contractor shall not be liable for any delays with respect to the Contract due to causes beyond its reasonable control, such as acts of God, epidemics, war, terrorism, or riots.
5.14 Severability
Should any part of the Contract be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect the validity of the remainder of the Contract which shall continue in full force and effect; provided that the remainder of the Contract can, absent the excised portion, be reasonably interpreted to give the effect to the intentions of the parties.
5.15 Controlling Law
The Contract shall be governed and construed in accordance with the laws of the State of California and proper venue for legal action regarding the Contract shall be the County of San Benito.
5.16 Amendment
Amendment to or modification of the terms and conditions of the Contract shall be effective only upon the mutual consent in writing by the parties hereto.
5.17 Indemnity and Insurance Recuirements
Certificates of Insurance for Liability, Automobile, and Worker's Compensation must be provided to the County of San Benito before contract is signed and must remain in effect throughout the entire term of the Contract; reference Exhibit "E".
The County reserves the right to withhold payments to the Contractor or cancel the contract in the event of non-compliance with the insurance requirements outlined above.
5.18 Living Wage
Contractor must complete the exhibit in regard to living wage statement for employees.
Complete and return Exhibit "F" with RFP.
Packet Pg. 485
G.4.a
5.19 Default
The County may, subject to the provisions of Paragraph 3, below, by written notice of default to the Contractor, terminate the whole or any part of a contract in any one of the following circumstances:
• If the contractor fails to make delivery of the supplies or to perform within the time specified herein or promised, or any extension there of; or • If the contractor fails to perform any of the other provisions of this contract.
In the event the County terminates a contract in whole or in part, as provided in Paragraph (a), of this clause, the County may procure, upon such terms and in such manner as may deem appropriate, supplies, services or work similar to those so terminated, and the contractor shall be liable to the County for any excess costs for such similar supplies, services or work; PROVIDED, that the contractor shall continue the performance of this contract to the extent not terminated under the provisions of this clause. The contractor shall not be liable for any excess costs if the failure to perform the contract arises out of causes beyond the control and without the fault and negligence of the contractor.
5.20 Ecual Employment Opportunity
During and in relation to the performance of this Agreement, CONTRACTOR agrees as follows:
• The CONTRACTOR shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, ancestry, physical or mental disability, medical condition (cancer related), marital status, sexual orientation, age (over 18), veteran status, gender, pregnancy, or any other non -merit factor unrelated to job duties. Such action shall include, but not be limited to, the following:
recruitment; advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training (including apprenticeship), employment, upgrading, demotion, or transfer. The CONTRACTOR agrees to post in conspicuous places, available to employees and applicants for employment, notice setting forth the provisions of this non-discrimination clause.
• If this Agreement provides compensation in excess of $50,000 to CONTRACTOR and if CONTRACTOR employees fifteen (15) or more employees, the following requirements shall apply:
o The CONTRACTOR shall, in all solicitations or advertisements for employees placed by or on behalf of the CONTRACTOR, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, physical or mental disability, medical condition (cancer related), marital status, sexual orientation, age (over 18), veteran status, gender, pregnancy, or any other non -merit factor unrelated to job duties. Such action shall include, but not be limited to, the following: recruitment; advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training (including apprenticeship), employment, upgrading, demotion, or transfer. In addition, the CONTRACTOR shall make a good faith effort to consider
Minority/Women/Disabled Owned Business Enterprises in
CONTRACTOR'S solicitation of goods and services, Definitions for Minority/Women/Disabled Business Enterprises are available from the COUNTY General Services Purchasing Division.
Packet Pg. 486
G.4.a
o In the event of the CONTRACTOR'S non-compliance with the non-discrimination clauses of this Agreement or with any of the said rules, regulations, or orders said CONTRACTOR may be declared ineligible for further agreements with the COUNTY. o The CONTRACTOR shall cause the foregoing provisions of this Subparagraph 7B. To be inserted in all subcontracts for any work covered under this Agreement by a subcontractor compensated more than $50,000 and employing more than fifteen (15)
employees, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials.
5.21 Independent Contractor Status
CONTRACTOR and COUNTY have reviewed and considered the principal test and secondary factors below and agree that CONTRACTOR is an independent contractor and not an employee of COUNTY. CONTRACTOR is responsible for all insurance (workers compensation, unemployment, etc.) and all payroll related taxes.
CONTRACTOR is not entitled to any employee benefits. COUNTY agrees that CONTRACTOR shall have the right to control the manner and means of accomplishing the result contracted for herein.
Principal Test: The CONTRACTOR rather than COUNTY has the right to control the manner and means of accomplishing the result contracted for.
Secondary Factors: (a) The extent of control which, by agreement, COUNTY may exercise over the details of the work is slight rather than substantial; (b) CONTRACTOR is engaged in a distinct occupation or business; (c) In the locality, the work to be done by CONTRACTOR is usually done by a specialist without supervision, rather than under the direction of an employer; (d) The skill required in the particular occupation is substantial rather than slight; (e) The CONTRACTOR rather than the COUNTY supplies the instrumentalities, tools and work place; (f) The length of time for which CONTRACTOR is engaged is of limited duration rather than indefinite; (g) The method of payment of CONTRACTOR is by the job rather than by the time; (h) The work is part of a special or permissive activity, program, or project, rather than part of the regular business of COUNTY; (i) CONTRACTOR and COUNTY believe they are creating an independent contractor relationship rather than an employer -employee relationship; and (j) The COUNTY conducts public business.
It is recognized that it is not necessary that all secondary factors support creation of an independent contractor relationship, but rather that overall there are significant secondary factors that indicate that CONTRACTOR is an independent contractor.
5.22 Non -assignment
CONTRACTOR shall not assign the Agreement without the prior written consent of the COUNTY.
5.23 Retention and Audit of Records
CONTRACTOR shall retain records pertinent to this Agreement for a period of not less than five (5) years after final payment under this Agreement or until a final audit report is accepted by COUNTY, whichever occurs first. CONTRACTOR San Benito County Cruz County Auditor -Controller, the Auditor General of the State of California, or the designee of for a period of five (5) years after final payment under this Agreement.
Packet Pg. 487
G.4.a
SECTION 6. OFFICIAL RFP FORM
The undersigned offers and agrees to furnish all work, materials, equipment or incidentals required to complete the services subject to this Request for the costs stated and in conformance with all plans, specifications, requirements, conditions and instructions. All hours are approximate and there is no guarantee that all hours will be met. No minimum or maximum hours apply to the resulting contract. The respondent is to consider the estimate number of hours as only a ball park figure based on prior history for the same services.
Complete the following including costs of services as shown. Please note any deviation from the hourly charge and indicate the number of hours needed to complete each task.
I declare under penalty of perjury that I have not been a party with any other respondent to offer a fixed cost in conjunction with this Request for Proposal.
Executed in , California, on , 2023
SIGNATURE TITLE
PRINTED NAME OF PERSON WHO'S SIGNATURE APPEARS
NAME OF FIRM
ADDRESS CITY
TELEPHONE DATE
ZIP
Packet Pg. 488
G.4.a
SECTION 7. EXHIBITS
EXHIBIT "A"
PROSPECTIVE RESPONDENT FACT SHEET
Name of Contractor:
Contractor Tax ID#: I
Contractor's License #: Type:
(as applicable)
Contractor Does Business As: Individual Partnership
Corporation Government Fiduciary Other
Contractor is a: Resident Non -Resident of California
1) Is your firm authorized to do business in the State of California? Y N 2) Is your firm a State of California registered small business? Y N 3) Is this a disabled owned business? Y N
4) Is this a women owned business? Y N
5) Is this a minority owned business? Y N
6) Has your firm been certified as a minority firm by any public agency? Y N If yes, name of agency:
name of certifying officer: Phone #
7) Local Business yes no
8) This firm has been in continuous business under the present name for years. 9) Annual sales volume: 10) Net worth of business:
NOTE: Please reference Standard Definitions on the following page.
Packet Pg. 489
G.4.a
Exhibit "B"
CUSTOMER REFERENCES
List and submit with this RFP four (4) customer references for whom you have furnished similar services in size and nature.
1. COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE NUMBER:
2. COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE NUMBER:
3. COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE NUMBER:
4. COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE NUMBER:
Packet Pg. 490
G.4.a
Exhibit "C"
DESIGNATION OF SUBCONTRACTORS
Respondent shall complete the form below for each Subcontractor. A Subcontractor is one who: (1) performs Work or labor; or (2) provides a service to the Respondent. If there are no subcontractors, please state "NONE".
SUBCONTRACTORS
NAME
LOCATION OF BUSINESS WORK
SIGNATURE BLOCK
Respondent Signature: Date:
Respondent's Name &
Title (Print):
Packet Pg. 491
G.4.a
Exhibit "D"
COUNTY OF SAN BENITO
NON -COLLUSION DECLARATION
TO BE EXECUTED BY RESPONDENT AND SUBMITTED WITH RFP
, am the
(Name)
of
(Position/Title) (Company)
The party making the foregoing RFP that the RFP is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the RFP is genuine and not collusive or sham; that the respondent has not directly or indirectly induced or solicited any other respondent to put in a false or sham RFP; and has not directly or indirectly colluded, conspired, connived, or agreed with any respondent or anyone else to put in a sham RFP, or that anyone shall refrain from bidding; that the respondent has not in any manner directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the respondent or any other respondent, or to fix any overhead, profit, or cost element of the bid price, or of that of any other respondent, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the RFP are true; and, further, that the respondent has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct:
(Date) (Signature)
Packet Pg. 492
G.4.a
EXHIBIT "E"
INSURANCE REQUIREMENTS
Indemnity
In conjunction with work performed at County site, the Contractor shall exonerate, indemnify, defend, and hold harmless COUNTY (which shall include, without limitation, its officers, agents, employees and volunteers) from and against:
1. Any and all claims, demands, losses, damages, defense costs, or liability of any kind or nature which COUNTY may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property as a result of, arising out of, or in any manner connected with the CONTRACTOR'S performance under the terms of this Contract, excepting any liability arising out of the sole negligence of the COUNTY. Such indemnification includes any damage to the person(s), or property(ies) of CONTRACTOR and third persons. In addition, the Contractor shall hold the County of San Benito its officers, agents, and employees, harmless from liability of any nature or kind, including costs and expenses, for infringement or use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, article, or appliance furnished or used in connection with the contract or purchase order.
2. Any and all Federal, State and Local taxes, charges, fees, or contributions required to be paid with respect to CONTRACTOR and CONTRACTOR"S officers, employees and agents engaged in the performance of this Contract (including, without limitation, unemployment insurance, Social Security and payroll tax withholding).
Insurance
CONTRACTOR, at its sole cost and expense, for the full term of this Contract (and extensions thereof), shall obtain and maintain at minimum all of the following insurance coverage. Such insurance coverage shall be primary coverage as respects COUNTY and any insurance or self-insurance maintained by COUNTY shall be excess of CONTRACTOR'S insurance coverage and shall not contribute to it.
1. Types of Insurance and Minimum Limits
a) Worker's Compensation and Employer's Liability Insurance in conformance with the laws of the State of California.
b) CONTRACTOR'S vehicles used in the performance of this Contract, including owned, non -owned (e.g. owned by CONTRACTOR'S employees), leased or hired vehicles, shall each be covered with Automobile Liability Insurance in the minimum amount of $500,000.00 combined single limit per accident for bodily injury and property damage.
c) CONTRACTOR shall obtain and maintain Comprehensive General Liability Insurance coverage in the minimum amount of $1,000,000.00 combined single limit, including bodily injury, personal injury, and property damage. Such insurance coverage shall include, without limitation:
(i) Contractual liability coverage adequate to meet the CONTRACTOR'S indemnification obligations under this Request.
(ii) Full Personal Injury coverage.
(iii) Broad form Property Damage coverage, and
(iv) A cross -liability clause in favor of COUNTY.
Packet Pg. 493
G.4.a
2. Other Insurance Provisions
a) As to all insurance coverage required herein, any deductible or self -insured retention exceeding $5,000.00 shall be disclosed to and be subject to written approval by COUNTY.
b) If any insurance coverage required hereunder is provided on a "claims made" rather than "occurrence" form, CONTRACTOR shall maintain such insurance coverage for five years after expiration of the term (and any extensions) of this Contract. c) All required Automobile Liability Insurance, Comprehensive or Commercial General Liability Insurance or Professional Liability Insurance shall contain the following endorsement as a part of each policy:
"The County of San Benito is hereby added as an additional insured as respects the operations of the named insured."
d) All the insurance required herein shall contain the following clause:
"It is agreed that these policies shall not be canceled, nor the coverage reduced until thirty (30) days after the COUNTY shall have received written notice of such cancellation or reduction. The notice shall be deemed effective the date delivered to the COUNTY as evidenced by properly validated return receipt. Such notice shall be sent to: County of San Benito, San Benito County Administration Office, 481 4th Street, San Benito, CA 95023".
e) Prospective CONTRACTOR agrees to provide COUNTY at or before the effective date of any award resulting from this Request for Proposal with a certificate of insurance of the coverage required.
f) All required insurance policies shall be endorsed to contain the following clause:
"This Insurance shall not be cancelled until after thirty (30) days prior written notice has been given to:
County of San Benito
Office of Emergency Services
471 Fourth Street
Hollister, CA. 95023
CONTRACTOR agrees to provide its insurance broker(s) with a full copy of these insurance requirements and provide COUNTY on or before the effective date of this contract Certificates of Insurance for all required coverage.
All respondents will be required to furnish, at time of submittal of Request for Proposals, proof of the insurances stated herein, which will be incorporated in the final contract with the Contractor selected.
If you do not currently carry the type/limit of insurance stated herein, please submit your RFP with any differences clearly noted. Indicate if you would be able to obtain the proposed insurance and, if so, indicate the dollar amount, if any, that your RFP would be increased due to the cost of this insurance. Finally please indicate any other problems you or your insurance carriers may have with the proposed insurance requirements and why.
It is recommended that you provide a copy of the insurance requirements to your insurance broker(s) for review. Should either you or your broker have questions regarding any of these provisions, contact County Risk Management at 831-636-4000.
Packet Pg. 494
G.4.a
Exhibit "F"
LIVING WAGE COMPLIANCE STATEMENT
COMPANY NAME:
Address:
Street City
State Zip
Proposed Service:
1. Number of employees: If five or less, please sign below and return.
2. Are your employees covered by a collective bargaining agreement? Yes: _ No:
If yes, please indicate the name(s) of the union and/or bargaining unit and then sign and return:
3. Are your employees receiving a pay rate that meets or exceeds the Federal Living Wage requirements: Yes:_ No:
4. Are medical benefits provided to your employees? Yes:_ No:
If yes, enter the name and address of the plan or program below.
5. Number of compensated days off (sick leave, vacation, holidays) per year for full-time employees:
6. Will any subcontractors perform work on this contract? Yes: No:
If yes, please complete and submit this form for each subcontractor working on this County Contract.
7. Please list any other contracts for services you currently have with the County:
Contract/PO# $ Amount
8. Within the last five years, have you had any violations with the National Employees Relations Board, the Occupational Safety and Health Agency, the California Labor Commission, the Equal Employment Opportunity Commission, and/or the Department of Fair Employment and Housing. Yes: _ No:
If yes, attach a statement describing the findings of violations and how they were addressed. You may be required to provide information regarding employee turnover, wages paid, benefits and employee grievances or complaints.
Do you agree to provide this information within 10 days of request? Yes: _ No:
9. You may be required to provide certified payroll records 30 days after the contract commencement to include the following information for each of your employees:
employee name, contact phone number, job classification, date of hire, employer benefit
Packet Pg. 495
G.4.a
contribution, and hourly wage.
Do you agree to provide this information within 10 days of request? Yes: _ No:
I certify, under penalty of perjury, that the above information is true and correct.
Name (please print) Title Phone Number Fax Number
Signature Date
Packet Pg. 496
G.4.a
"Exhibit G"
SAMPLE CONTRACT
The COUNTY OF SAN BENITO ("COUNTY") and ("CONTRACTOR") enter into this contract which shall be effective on the date stated in Paragraph 1.
1. Duration of Contract.
This contract shall commence on , and end on unless
sooner terminated as specified herein.
2. Scope of Services.
CONTRACTOR, for COUNTY's benefit shall perform the services specified on Attachment A to this contract. Attachment A is made a part of this contract.
3. Compensation for Services.
In consideration for CONTRACTOR's performance, COUNTY shall pay compensation to CONTRACTOR according to the terms specified in Attachment B.
Attachment B is made a part of this contract.
4. General Terms and Conditions.
The rights and duties of the parties to this contract are governed by the general terms and conditions mutually agreed to and listed in Attachment C. Attachment C is made a part of this contract.
5. Insurance Limits.
CONTRACTOR shall maintain the following insurance policy limits of coverage consistent with the further insurance requirements specified in Attachment C. (a) Comprehensive general liability insurance: S1,000,000 (b) Professional liability insurance: N/A
(c) Comprehensive motor vehicle liability insurance: $1,000,000
6. Termination.
The number of days of advance written notice required for termination of this contract is 30 .
7. Specific Terms and Conditions (check one)
[ ] There are no additional provisions to this contract. [ ] The rights and duties of the parties to this contract are additionally governed by the specific, additional terms mutually agreed to and listed in Attachment D. Attachment D is made a part of this contract.
Packet Pg. 497
G.4.a
[ ] The rights and duties of the parties to this contract are additionally governed by the specific, additional terms mutually agreed to and listed in Attachment E. Attachment E is made a part of this contract.
8. Information about Contract Administrators.
The following names, titles, addresses, and telephone numbers are pertinent information for the respective contract administrators for the parties.
Contract Administrator for COUNTY:
CONTRACTOR:
Name:
Title:
Address: 471 4th Street
Hollister, California 95023
Telephone No.: (831)636-4168
SIGNATURES
Contract Administrator for
Name:
Title:
Address:
Telephone No.: ( )
San Benito County Board of Supervisors: Approved By Contractor:
Name: Name:
Chair, San Benito County Board of Supervisors Title:
Date: Date:
APPROVED AS TO LEGAL FORM:
San Benito County Counsel's Office
By: Joel Ellinwood, Assistant County Counsel
Date:
Packet Pg. 498
G.4.a
ATTACHMENT A
Scope of Services
CONTRACTOR, for the COUNTY'S benefit, shall provide the following Consulting services
A. CONTRACTOR shall perform the following
B. CONTRACTOR shall complete all of the work within 120 days of the COUNTY's issuance of the Notice to Proceed
C. CONTRACTOR shall do all of the work and furnish all the materials, supplies, tools, equipment, labor and other services necessary to complete the project in good, workmanlike and substantial manner and to the COUNTY's satisfaction.
END OF ATTACHMENT A
Packet Pg. 499
G.4.a
ATTACHMENT B
Payment Schedule
B-1. BILLING
Charges for services rendered pursuant to the terms and conditions of this contract shall be invoiced on the following basis: (check one)
[]
[]
[1
One month in arrears.
Upon the complete performance of the services specified in Attachment A.
The basis specified in paragraph B-4.
B-2. PAYMENT
Payment shall be made by COUNTY to CONTRACTOR at the address specified in paragraph 8 of this contract, net thirty (30) days from the invoice date.
B-3. COMPENSATION
COUNTY shall pay to CONTRACTOR: (check one)
[1
[1
a total lump sum payment of $ , or
a total sum not to exceed
for services rendered pursuant to the terms and conditions of this contract and pursuant to any special compensation terms specified in this attachment, Attachment B.
B-4. SPECIAL COMPENSATION TERMS: (check one)
There are no additional terms of compensation.
The following specific terms of compensation shall apply: (Specify) END OF ATTACHMENT B.
Packet Pg. 500
G.4.a
ATTACHMENT C
General Terms and Conditions
C-1. INDEMNIFICATION.
CONTRACTOR and COUNTY each agree to indemnify, defend and save harmless the other party and the other party's officers and employees, from and against any and all daims and losses whatsoever arising out of, or in any way related to, the indemnifying party's performance under this contract, induding, but not limited to, claims for property damage, personal injury, death, and any legal expenses (such as attorneys fees, court costs, investigation costs, and experts' fees) incurred by the indemnitee in connection with such claims or losses. A party's "performance" includes the party's action or inaction and the action or inaction of that party's officers and employees.
C-2. GENERAL INSURANCE REQUIREMENTS.
Without limiting CONTRACTOR's duty to indemnify COUNTY, CONTRACTOR shall comply with the insurance coverage requirements set forth in the contract and in this attachment. Those insurance policies mandated by Paragraph C-3 shall satisfy the following requirements:
(a) Each policy shall be issued by a company authorized by law to transact business in the State of California.
(b) Each policy shall provide that COUNTY shall be given notice in writing at least thirty (30) days in advance of any change, cancellation, or nonrenewal thereof. (c) The comprehensive motor vehicle and comprehensive general liability policies shall each provide an endorsement naming the County of San Benito and its officers, agents and employees as additional insureds.
(d) The required coverage shall be maintained in effect throughout the term of this contract.
CONTRACTOR shall require all subcontractors performing work under this contract to obtain substantially the identical insurance coverage required of CONTRACTOR pursuant to this agreement.
C-3. INSURANCE COVERAGE REQUIREMENTS.
If required by paragraph 5 of the contract, CONTRACTOR shall maintain the following insurance policies in full force and effect during the term of this contract:
(a) Comprehensive general liability insurance. CONTRACTOR shall maintain comprehensive general liability insurance, covering all of CONTRACTOR's operations with a combined single limit of not less than the amount set out in paragraph5 of this contract.
(b) Professional liability insurance. CONTRACTOR shall maintain professional liability insurance with liability limits of not less than the amount set out in paragraph5 of this contract.
revised 7/22/2022 Attachment C: Page 1 of 7
Packet Pg. 501
G.4.a
(c) Comprehensive motor vehicle liability insurance. CONTRACTOR shall maintain comprehensive motor vehicle insurance covering all motor vehides (including owned, non -owned and hired) used in providing services under this contract, with a combined single limit of not less than the amount set out in Paragraph 5 of this contract.
(d) Workers' compensation insurance. CONTRACTOR shall maintain a workers' compensation plan covering all of its employees as required by Califomia Labor Code Section 3700, either through workers' compensation insurance issued by an insurance company or through a plan of self-insurance certified by the State Director of Industrial Relations. If CONTRACTOR elects to be self -insured, the certificate of insurance otherwise required by this contract shall be replaced with a consent to self -insure issued by the State Director of Industrial Relations.
C-4. CERTIFICATE OF INSURANCE.
Prior to the commencement of performance of services by CONTRACTOR and prior to any obligations of COUNTY, CONTRACTOR shall file certificates of insurance with COUNTY, showing that CONTRACTOR has in effect the insurance required by this contract.
CONTRACTOR shall file a new or amended certificate promptly after any change is made in any insurance policy which would alter the information on the certificate then on file. In lieu of providing proof of insurance, CONTRACTOR may provide proof of self-insurance meeting requirements equivalent to those imposed herein. CONTRACTOR warrants that CONTRACTOR's self-insurance provides substantially the same protection to COUNTY as the insurance required herein. CONTRACTOR further agrees to notify COUNTY in the event any change in self-insurance occurs that would alter the obligations undertaken in this contract within thirty (30) days of such change.
C-5. RECORDS TO BE MAINTAINED.
CONTRACTOR shall keep and maintain accurate records of all costs incurred and all time expended for work under this contract. CONTRACTOR shall contractually require that all of CONTRACTOR's subcontractors performing work called for under this contract also keep and maintain such records. All such records, whether kept by CONTRACTOR or any subcontractor, shall be made available to COUNTY or its authorized representative, or officials of the State of California for review or audit during normal business hours, upon reasonable advance notice given by COUNTY, its authorized representative, or officials of the State of California.
C-6. RETENTION OF RECORDS.
CONTRACTOR shall maintain and preserve all records related to this contract for a period of three years from the close of the fiscal year in which final payment under this contract is made.
CONTRACTOR shall also contractually require the maintenance of such records in the possession of any third party performing work related to this contract for the same period of time. Such records shall be retained beyond the three-year period, if any audit involving such records is then pending, until the audit findings are resolved. The obligation to insure the maintenance of the records beyond the initial three year period shall arise only if the COUNTY notifies CONTRACTOR of the commencement of an audit prior to the expiration of the three year period. revised 7/22/2022 Attachment C: Page 2 of 7
Packet Pg. 502
G.4.a
C-7. TITLE TO DOCUMENTS; COPYRIGHT.
All reports and other materials collected or produced by the CONTRACTOR or any subcontractor of CONTRACTOR shall, after completion and acceptance of the contract, become the property of COUNTY, and shall not be subject to any copyright claimed by the CONTRACTOR, subcontractor, or their agents or employees. CONTRACTOR may retain copies of all such materials exclusively for administrative purposes. Any use of completed or uncompleted documents for other projects by CONTRACTOR, any subcontractor, or any of their agents or employees, without the prior written consent of COUNTY is prohibited.
C-8. INDEPENDENT CONTRACTOR.
CONTRACTOR and its officers and employees, in the performance of this contract, are independent contractors in relation to COUNTY and not officers or employees of COUNTY.
Nothing in this contract shall create any of the rights, powers, privileges or immunities of any officer or employee of COUNTY. CONTRACTOR shall be solely liable for all applicable taxes or benefits, including, but not limited to, federal and state income taxes, Social Security taxes, or ERISA retirement benefits, which taxes or benefits arise out of the performance of this contract.
CONTRACTOR further represents to COUNTY that CONTRACTOR has no expectation of receiving any benefits incidental to employment.
C-9. CONFLICT OF INTEREST.
CONTRACTOR covenants that it presently has no interest and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. CONTRACTOR further covenants that, in the performance of this contract, no subcontractor or person having such an interest shall be used or employed. CONTRACTOR certifies that no one who has or will have any financial interest under this contract is an officer or employee of COUNTY.
C-10. COMPLIANCE WITH APPLICABLE LAWS.
CONTRACTOR shall comply with all applicable federal, state and local laws now, or hereafter, in force, and with any applicable regulations, in performing the work and providing the services specified in this contract. This obligation includes, without limitation, the acquisition, and maintenance of any permits, licenses, or other entitlements necessary to perform the duties imposed expressly or impliedly under this contract.
C-1 1. NONDISCRIMINATION.
CONTRACTOR shall not discriminate in the employment of persons necessary to perform this contract on any legally impermissible basis, including on the basis of the race, color, national origin, ancestry, religion, age, sex, or disability of such person.
C-12. BANKRUPTCY.
CONTRACTOR shall immediately notify COUNTY in the event that CONTRACTOR ceases conducting business in the normal manner, becomes insolvent, makes a general assignment for the benefit of creditors, suffers or permits the appointment of a receiver for its business or assets, or avails itself of, or becomes subject to, any proceeding under the Federal Bankruptcy Act or any other statute of any state relating to insolvency or protection of the rights of creditors. revised 7/22/2022 Attachment C: Page 3 of 7
Packet Pg. 503
G.4.a
C-13. PROHIBITION AGAINST ASSIGNMENT AND DELEGATION OF DUTIES.
Except as specifically authorized herein, no rights under this contract may be assigned and no duties under this contract may be delegated by CONTRACTOR without the prior written consent of COUNTY, and any attempted assignment or delegation without suchconsent shall be void.
C-14. NEGOTIATED CONTRACT.
This contract has been arrived at through negotiation between the parties. Neither party is to be deemed the party which prepared this contract within the meaning of Califomia Civil Code Section 1654.
C-1 5. SEVERABILITY.
Should any provision herein be found or deemed to be invalid, this contract shall be construed as not containing such provision, and all other provisions which are otherwise lawful shall remain in full force and effect. To this end, the provisions of this contract are declared to be severable.
C-16. ENTIRE CONTRACT.
This contract is the entire agreement of the parties. There are no understandings or agreements pertaining to this contract except as are expressly stated in writing in this contract or in any document attached hereto or incorporated herein by reference.
C-17. TIME IS OF THE ESSENCE.
Time is of the essence in the performance of this contract.
C-18. TERMINATION.
Either party may terminate this contract, with or without cause, at any time. In order to terminate this contract, the terminating party shall give advance written notice to the other party. The termination shall be effective no earlier than the expiration of the number of days specified in paragraph 6 of this contract. The termination notice shall be made as specified in paragraph C-19, below. In the event of termination, COUNTY shall pay CONTRACTOR for all work satisfactorily performed prior to the effective date of the termination.
C-19. NOTICES.
Notices to the parties in connection with the administration of this contract shall be given to the parties' contract administrator personally, by regular mail, or by facsimile transmission as more particularly specified in this paragraph. Notices will be deemed given on:
(a) The day the notice is personally delivered to the contract administrator or the office of the party's contract administrator; or
(b) Five days after the date the notice is deposited in the United States mail, addressed to a party's contract administrator as indicated in this contract, with first-class postage fully prepaid; or
(c) On the day that the notice is transmitted by facsimile to a party's facsimile number specified in paragraph 8 of this contract, provided that an original of revised 7/22/2022 Attachment C: Page4 of 7
Packet Pg. 504
G.4.a
such notice is deposited in the United States mail, addressed to a party's contract administrator as indicated in this contact, on the same day as the facsimile transmission is made.
C-20. RESPONSIBILITY OF CONTRACT ADMINISTRATORS.
All matters concerning this contract which are within the responsibility of the parties shall be under the direction of, or shall be submitted to, the respective contract administrators or to the party's employee specified, in writing, by the contract administrator. A party may, in its sole discretion, change its designation of its contract administrator and shall promptly give written notice to the other party of any such change.
C-21. MATERIALITY.
The parties consider each and every term, covenant, and provision of this contract to be material and reasonable.
C-22. WAIVER.
Waiver by either party of a breach of any covenant of this contract will not be construed to be a continuing waiver of any subsequent breach. COUNTY's receipt of consideration with knowledge of CONTRACTOR's violation of a covenant does not waive its right to enforce any covenant of this contract. The parties shall not waive any provisions of this contract unless the waiver is in writing and signed by all parties.
C-23. AUTHORITY AND CAPACITY.
CONTRACTOR and CONTRACTOR's signatory each warrant and represent that each has full authority and capacity to enter into this contract.
C-24. BINDING ON SUCCESSORS.
All of the conditions, covenants and terms herein contained shall apply to, and bind, the heirs, successors, executors, administrators and assigns of CONTRACTOR. CONTRACTOR and all of CONTRACTOR's heirs, successors, executors, administrators, and assigns shall be jointly and severally liable under this contract.
C-25. CUMULATION OF REMEDIES.
All of the various rights, options, elections, powers and remedies of the parties shall be construed as cumulative, and no one of them exclusive of any other or of any other legal or equitable remedy which a party might otherwise have in the event of a breach or default of any condition, covenant or term by the other party. The exercise of any single right, option, election, power or remedy shall not, in any way, impair any other right, option, election, power or remedy until all duties and obligations imposed shall have been fully performed.
C-26. INDEPENDENT ADVICE.
Each party hereby represents and warrants that in executing this contract it does so with full knowledge of the rights and duties it may have with respect to the other. Each party also represents and warrants that it has received independent legal advice from its attorney with revised 7/22/2022 Attachment C: Page 5 of 7
Packet Pg. 505
G.4.a
respect to the matters set forth in this contract and the rights and duties arising out of this contract, or that such party willingly foregoes any such consultation.
C-27. NO RELIANCE ON REPRESENTATIONS.
Each party hereby represents and warrants that it is not relying, and has not relied, upon any representation or statement made by the other party with respect to the facts involved or its rights or duties. Each party understands and agrees that the facts relevant, or believed to be relevant to this contract may hereunder turn out to be other than, or different from the facts now known to such party as true, or believed by such party to be true. The parties expressly assume the risk of the facts turning out to be different and agree that this contract shall be effective in all respects and shall not be subject to rescission by reason of any such difference in facts.
C-28. REDUCTION OF CONSIDERATION.
CONTRACTOR agrees that COUNTY shall have the right to deduct from any payments specified in Attachment B any amount owed to COUNTY by CONTRACTOR as a result of any obligation arising prior to the execution of this contract. For purposes of this paragraph, obligations arising prior to the execution of this contract may include, without limitation, any property tax, secured or unsecured, which tax is in arrears. If COUNTY exercises the right to reduce the consideration specified in Attachment B, COUNTY shall give CONTRACTOR notice of the amount of any off- set and the reason for the deduction.
C-29. COUNTERPARTS.
This Agreement and all amendments and supplements to it may be executed in counterparts, and all counterparts together shall be construed as one document.
C-30. FACSIMILE AND ELECTRONIC DIGITAL SIGNATURES
The Parties hereby acknowledge and agree that facsimile or scanned signatures or signatures transmitted by electronic mail in so-called "PDF format shall be legal and binding and shall have the same full force and effect as if an original of this Agreement had been delivered. The Parties (a) intend to be bound by the signatures on any document sent by facsimile or electronic mail, (b) are aware that the other Party will rely on such signatures, and (c) hereby waive any defenses to the enforcement of the terms of this Agreement based on the forgoing forms of signature The parties further agree that this agreement may be electronically signed. The parties agree that the electronic signatures appearing on this agreement (if electronic signatures are used) are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility. revised 7/22/2022 Attachment C: Page 6 of 7
Packet Pg. 506
G.4.a
C-31. COMPLIANCE WITH FEDERAL AND STATE DIRECTIVES REGARDING
ECONOMIC SANCTIONS AGAINST RUSSIA
Contractor shall comply with California Governor Newson s Executive Order N-6-22, (available online at: https:/ / www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine- Executive-Order.pdf) regarding economic sanctions against Russia. Contractor shall comply with existing and any newly issued economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law. The "economic sanctions" imposed in response to Russia's actions in Ukraine includes, but is not limited to, the federal executive orders identified in Executive Order N-6-22, and the sanctions specified on the U.S. Department of the Treasury website ( https://home.treasury.gov/policy-issues /financial - sanctions/ sanctions -programs -and -country -information/ ukraine-russia-related-sanctions). Failure to comply shall result in the termination of contracts or grants, as applicable. Contractor must further ensure that this contract provision is included any applied to any agents, suppliers, subcontractors, or independent contractors Contractor retains in completing its work for the County of San Benito under this Agreement.
END OF ATTACHMENT C.
revised 7/22/2022 Attachment C: Page 7 of 7
Packet Pg. 507
G.4.a
ATTACHMENT E
SAN BENITO COUNTY
BUSINESS ASSOCIATE ADDENDUM
(a) Contractor shall comply with, and assist the County in complying with, the privacy requirements of the Health Insurance Portability and Accountability Act (including but not limited to 42 U.S.C. 1320d et seq.; "HIPAA") and its implementing regulations (including but not limited to 45 CFR Parts 142, 160, 162 and 164), hereinafter collectively referred to as the "Privacy Rule." Terms used but not otherwise defined in this Addendum shall have the same meaning as those terms are used in the Privacy Rule.
(b) Except as otherwise limited in this Addendum, Contractor may use or disclose Protected Health Information to perform functions, activities, or services for or on behalf of the County as specified in this Addendum, provided that such use or disclosure would not violate the Privacy Rule with which the County complies.
(c) Contractor shall not use or further disclose Protected Health Information other than as permitted or required by this Addendum, or as required by law. (d) Contractor shall use appropriate safeguards to prevent use or disclosure of the Protected Health Information other than as provided for by this Addendum. (e) Contractor shall report to the County any use or disclosure of the Protected Health Information not provided for by this Addendum.
(f) Contractor shall mitigate, to the extent practicable, any harmful effect that is known to Contractor as a result of a use or disclosure of Protected Health Information by Contractor which is in violation of the requirements of this Agreement.
(g) Contractor shall ensure that any agent, including a subcontractor, to whom it provides Protected Health Information received from, created, or received by Contractor on behalf of the County, agrees to the same restrictions and conditions that apply through this Agreement to Contractor with respect to such information.
(h) Contractor shall provide access, at the request of the County, and in the time and manner designated by the County, to Protected Health Information in a Designated Record Set; this Protected Health Information will be released to the County or, as directed by the County, to an Individual, in order to meet the requirements under 45 CFR Section 164.524.
(i) Contractor shall make any amendment(s) to Protected Health Information in a Designated Record Set that the County directs, pursuant to 45 CFR Section 164.526, at the request of the County or an Individual, and in the time and manner designated by the County.
(j) Contractor shall document such disclosures of Protected Health Information and information related to such disclosures as would be required for the County, to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR Section 164.528.
Packet Pg. 508
G.4.a
(k) Contractor shall provide to the County or an Individual, in the time and manner designated by the County, information collected in accordance with subsection (j), to permit the County to respond to a request by an Individual for an accounting of disclosures of Protected Health Information in accordance with 45 CFR Section 164.528.
(1) Contractor shall make internal practices, books, and records relating to the use and disclosure of Protected Health Information received from, or created or received by Contractor on behalf of the County, available to the County; or at the request of the County, to the Secretary of the United States Department of Health and Human Services ("Secretary"), in a time and manner designated by the County or the Secretary, for purposes of the Secretary determining the County's compliance with the Privacy Rule.
(m) A breach by Contractor of any provision of this Addendum, as determined by County, shall constitute a material breach of the contract and shall provide grounds for immediate termination of the Contract by the County. (1) Except as provided in subparagraph (2) of this section, upon termination of this Addendum for any reason, Contractor shall return or destroy all Protected Health Information received from the County, or created or received by Contractor on behalf of the County. This provision shall apply to Protected Health Information that is in the possession of subcontractors or agents of the Contractor. Contractor, its agents and subcontractors shall retain no copies of the Protected Health Information.
(2) In the event that Contractor determines that returning or destroying the Protected Health Information is infeasible, Contractor shall provide to the County notification of the conditions that make return or destruction infeasible. Upon mutual agreement of the Parties that return or destruction of Protected Health Information is infeasible, Contractor shall extend the protections of this Addendum to such Protected Health Information and limit further uses and disclosures of such Protected Health Information to those purposes that make the return or destruction infeasible, for so long as Contractor, or any of its agents or subcontractors, maintains such Protected Health Information.
(n) The Parties agree to take action to amend this Agreement from time to time as is necessary for the County to comply with the requirements for the Privacy Rule or any other requirements of HIPAA and its implementing regulations.
Packet Pg. 509
G.5
SUBMITTED:
DEPARTMENT:
DEPARTMENT HEAD:
STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: AUGUST 21, 2023
August 16, 2023
City Attorney
Mary Lerner, City Attorney
TITLE OF ITEM: APPOINTMENT OF AD HOC COMMITTEE TO REVIEW AND MAKE
RECOMMENDATIONS REGARDING REVISION OF THE COUNCIL CODE OF ETHICS AND
CONDUCT
BRIEF DESCRIPTION: Council previously directed creation of an Ad Hoc Committee to review and make recommendations regarding revision of the Council Code of Ethics and Conduct be considered at a future council meeting.
RECOMMENDATION: Appoint an Ad Hoc Committee.
DEPARTMENT SUMMARY: At the August 7, 2023 Council Meeting, the City Council directed an agenda item be brought forward to appoint an Ad Hoc Committee to review and make recommendations regarding revision of the Council Code of Ethics and Conduct. The Ad Hoc Committee cannot include more than two council members.
FINANCIAL IMPACT: Use of the office of the City Attorney will likely be required.
CEQA: N/A
THIS REPORT WAS REVIEWED BY THE INTERIM CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, Interim City Manager
Packet Pg. 510
G.6
SUBMITTED:
DEPARTMENT:
DEPARTMENT HEAD:
STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: AUGUST 21, 2023
August 4, 2023
City Clerk
Jennifer Woodworth, City Clerk
TITLE OF ITEM: POTENTIAL TRANSIENT OCCUPANCY TAX (TOT) BALLOT MEASURE BRIEF DESCRIPTION: The City Council will discuss and consider options for including a ballot measure on an upcoming election to raise the City of Hollister's Transient Occupancy Tax (TOT) from its current level of 8%.
RECOMMENDATION: Provide direction to staff on future actions related to a TOT ballot measure, including proposed TOT rate and preferred election cycle.
DEPARTMENT SUMMARY: A transient occupancy tax (TOT) is a local tax applied to the cost of a hotel or other lodging stays of less than 30 days in the City. A TOT does not generally have a negative impact on or cost to the residents of Hollister as the tax is paid by those visiting the community. In 1986, the City Council adopted Ordinance No. 672, which created the TOT for the City. The current rate charged by the City of Hollister is 8% and has not changed since the rate was initially set.
Occupancy taxes apply to short-term lodging rentals, and go by many names, such as hotel tax, hotel/motel tax, lodging tax and transient room tax. The laws that impose these taxes typically define the length of stay subject to the tax. In California, for example, transient occupancy taxes do not apply to rentals longer than 30 days, a common standard. The rental length is designed to ensure that visitors to a community pay the tax, but people living there do not.
California's transient occupancy taxes are not imposed statewide, but state law gives cities and counties the authority to impose them. The City's current TOT rate is on the lower end of the spectrum for nearby cities. The taxes in Los Angeles and San Francisco both exceed 15%, while nearby municipalities are typically 10% or higher.
Below is a breakdown of the TOT for jurisdictions local to Hollister, and a chart of TOT rates for cities throughout California is attached (as compiled by the California State Controller in 2022).
Jurisdiction
Transient Occupancy Tax Rate
Gilroy
9%
Los Banos
10%
Monterey
10%
Morgan Hill
11%
Salinas
10%
San Jose
10%
San Juan Bautista
12%
Santa Cruz
11%
Seaside
12%
Packet Pg. 511
G.6
Watsonville
11%
In order to increase the TOT, a measure must be placed on an upcoming ballot and pass with a simple majority. Proposed use of TOT revenue would support City services, including public safety, parks, roads, and infrastructure maintenance.
If directed by Council, staff will work with its election consultant, Best, Best & Krieger, to draft language for a potential ballot measure and return with options for providing information on the measure to the public.
FINANCIAL IMPACT: Every 1% increase to the City's TOT would generate approximately $75,000 more in annual revenue to the City's General Fund. This estimate is based on protected TOT revenues in Fiscal Year 2023-24.
Notably, the TOT rate is based on occupancy of rooms and actual costs of the hotel room as charged by the hotel. Therefore, as the cost of a hotel room changes, a variable determined by hotel owners, and as occupancy rates change, a factor closely tied to broader economic fluctuations, the amount of TOT collected by the City would also change.
CEQA: This item is not a project.
ATTACHMENTS:
1. CA Controllers Office_CA Cities_TOT Rates_2020-21
THIS REPORT WAS REVIEWED BY THE INTERIM CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
4' _
David Mirrione, Interim City Manager
Packet Pg. 512
G.6.a
California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2020-21
(Including the City and County of San Francisco)
County
City *
Transient
Occupancy
Taxes ($)
Tax
Rate
(%)
Effective
Date
Alameda
Alameda
1,996,230
10.00 9/18/1990
Alameda
Albany
-
-
-
Alameda
Berkeley
3,114,546
12.00 7/25/1991
Alameda
Dublin
743,962
8.00 1/1/1982
Alameda
Emeryville
2,278,249
12.00 1/2/2002
Alameda
Fremont
2,848,472
10.00 1/1/2009
Alameda
Hayward
2,161,395
8.50 8/4/1993
Alameda
Livermore
1,881,527
8.00 10/1/1983
Alameda
Newark
2,916,050
10.00 11/6/2001
Alameda
Oakland
13,496,356
14.00 10/1/2009
Alameda
Piedmont
-
-
-
Alameda
Pleasanton
2,014,843
8.00 9/1/1983
Alameda
San Leandro
395,831
14.00 11/8/2016
Alameda
Union City
1,072,250
12.87 7/1/2019
Amador
Amador
2,822
8.00 8/17/2000
Amador
lone
6,915
10.00 1/1/2005
Amador
Jackson
502,547
10.00 1/1/2003
Amador
Plymouth
326,342
10.00 1/1/2013
Amador
Sutter Creek
205,873
12.00 7/1/2021
Butte
Biggs
-
-
-
Butte
Chico
3,063,513
10.00 5/5/1994
Butte
Gridley
31,055
6.00 12/14/1998
Butte
Oroville
1,034,424
9.00 7/21/1992
Butte
Paradise
169,604
10.00 1/1/1990
Calaveras
Angels
1,228,485
10.00 5/6/2003
Colusa
Colusa
35,391
8.00 1/1/1995
Colusa
Williams
503,300
10.00 3/6/2001
Contra Costa
Antioch
292,968
10.00 9/11/1992
Contra Costa
Brentwood
486,632
10.00 1/1/1983
Contra Costa
Clayton
-
-
-
Contra Costa
Concord
1,960,534
10.00 6/25/1991
Contra Costa
Danville
86,882
6.50 7/8/1982
Contra Costa
El Cerrito
126,164
10.00 7/1/1990
Contra Costa
Hercules
7,635
10.00 3/6/2001
Contra Costa
Lafayette
263,680
9.50 1/1/1993
Contra Costa
Martinez
457,109
10.00 9/1/1994
Contra Costa
Moraga
-
-
-
Contra Costa
Oakley
240,477
10.00 7/1/1999
Contra Costa
Orinda
34,660
8.50 7/11/1989
Contra Costa
Pinole
446,106
10.00 5/6/1991
Contra Costa
Pittsburg
594,956
10.00 1/1/2012
12/9/2022
Packet Pg. 513
G.6.a
California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2020-21
(Including the City and County of San Francisco)
County
City *
Transient
Occupancy
Taxes ($)
Tax
Rate
(%)
Effective
Date
Contra Costa
Pleasant Hill
1,654,287
10.00 7/1/1991
Contra Costa
Richmond
781,864
10.00 7/1/1989
Contra Costa
San Pablo
666,643
12.00 8/1/2006
Contra Costa
San Ramon
768,417
7.25 4/1/1993
Contra Costa
Walnut Creek
1,378,373
8.50 3/1/1985
Del Norte
Crescent City
1,540,803
10.00 7/1/1993
El Dorado
Placerville
189,513
10.00 7/26/1966
El Dorado
South Lake Tahoe
20,353,782
12.00 1/7/2017
Fresno
Clovis
2,572,912
10.00 3/27/1996
Fresno
Coalinga
35,680
6.00 9/1/1974
Fresno
Firebaugh
13,344
4.00 10/10/2000
Fresno
Fowler
140,349
10.00 10/10/2010
Fresno
Fresno
12,565,880
12.00 10/1/1988
Fresno
Huron
4,771
10.00 1/1/1995
Fresno
Kerman
-
-
-
Fresno
Kingsburg
349,913
12.00 1/1/2009
Fresno
Mendota
3,696
10.00 5/26/1998
Fresno
Orange Cove
-
-
-
Fresno
Parlier
-
-
-
Fresno
Reedley
57,816
8.00 7/1/1990
Fresno
San Joaquin
-
-
-
Fresno
Sanger
2,291
4.00 7/15/1964
Fresno
Selma
397,277
12.00 2/1/2014
Glenn
Orland
69,449
10.00 7/1/2006
Glenn
Willows
840,304
12.00 2/1/2013
Humboldt
Arcata
1,641,954
10.00 7/1/1981
Humboldt
Blue Lake
-
10.00 11/6/2018
Humboldt
Eureka
3,284,475
10.00 1/1/2009
Humboldt
Ferndale
178,856
12.00 6/30/2015
Humboldt
Fortuna
755,125
12.00 7/1/2012
Humboldt
Rio Dell
20,597
10.00 4/18/2017
Humboldt
Trinidad
99,419
12.00 7/13/2011
Imperial
Brawley
451,752
8.00 10/1/1984
Imperial
Calexico
341,221
12.00 1/1/2019
Imperial
Calipatria
18,859
8.00 1/13/1989
Imperial
El Centro
2,151,327
10.00 1/1/1994
Imperial
Holtville
-
4.00 5/12/1965
Imperial
Imperial
61,855
10.00 7/1/2010
Imperial
Westmorland
83,921
10.00 2/2/2002
Inyo
Bishop
2,815,052
12.00 7/1/2004
Kern
Arvin
-
-
-
12/9/2022
Packet Pg. 514
G.6.a
California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2020-21
(Including the City and County of San Francisco)
County
City *
Transient
Occupancy
Taxes ($)
Tax
Rate
(%)
Effective
Date
Kern
Bakersfield
8,863,710
12.00 8/1/1993
Kern
California City
86,374
6.00 7/1/2004
Kern
Delano
552,830
10.00 6/20/1992
Kern
Maricopa
23,420
10.00 7/1/1992
Kern
McFarland*
-
6.00 7/1/1964
Kern
Ridgecrest
1,345,337
12.00 10/1/2012
Kern
Shafter
-
-
-
Kern
Taft
144,130
10.00 1/1/1995
Kern
Tehachapi
842,473
8.00 1/1/1983
Kern
Wasco
156,314
10.00 7/1/1995
Kings
Avenal
4,228
6.00 3/27/1980
Kings
Corcoran
54,147
8.00 7/5/1988
Kings
Hanford
506,042
8.00 1/1/1985
Kings
Lemoore
292,391
8.00 1/9/1985
Lake
Clearlake
427,715
9.00 10/1/1992
Lake
Lakeport
215,482
10.00 1/1/1990
Lassen
Susanville
454,622
10.00 7/1/2004
Los Angeles
Agoura Hills
1,494,022
12.00 11/15/1996
Los Angeles
Alhambra
403,305
12.00 3/25/1991
Los Angeles
Arcadia
1,923,352
10.00 7/1/1993
Los Angeles
Artesia
443,777
12.50 1/1/2009
Los Angeles
Avalon
6,020,046
12.00 7/1/2004
Los Angeles
Azusa
796,912
10.00 4/1/2015
Los Angeles
Baldwin Park
359,703
10.00 7/13/1986
Los Angeles
Bell
350,111
12.00 5/10/2017
Los Angeles
Bell Gardens
410,282
8.00 10/1/1983
Los Angeles
Bellflower
823,782
9.00 4/12/1988
Los Angeles
Beverly Hills
19,291,693
14.00 2/1/1994
Los Angeles
Bradbury
-
-
-
Los Angeles
Burbank
5,531,388
10.00 9/27/1983
Los Angeles
Calabasas
983,758
12.00 4/5/1991
Los Angeles
Carson
1,647,103
9.00 10/5/1993
Los Angeles
Cerritos
924,051
12.00 3/5/2015
Los Angeles
Claremont
1,052,461
10.00 7/1/1978
Los Angeles
Commerce
1,717,154
12.00 1/1/2006
Los Angeles
Compton
67,925
7.50 7/1/1983
Los Angeles
Covina
3,661
10.00 7/1/1991
Los Angeles
Cudahy
54,344
8.00 4/11/1988
Los Angeles
Culver City
3,073,676
14.00 7/1/2012
Los Angeles
Diamond Bar
797,785
14.00 12/14/2018
Los Angeles
Downey
1,298,006
9.00 3/1/1992
12/9/2022
Packet Pg. 515
G.6.a
California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2020-21
(Including the City and County of San Francisco)
County
City *
Transient
Occupancy
Taxes ($)
Tax
Rate
(%)
Effective
Date
Los Angeles
Duarte
106,614
10.00 6/25/1991
Los Angeles
EI Monte
831,929
10.00 10/1/1992
Los Angeles
EI Segundo
4,893,187
12.00 4/12/2016
Los Angeles
Gardena
940,637
11.00 1/1/2003
Los Angeles
Glendale
4,117,909
12.00 4/28/2015
Los Angeles
Glendora
134,426
6.00 12/22/1977
Los Angeles
Hawaiian Gardens
132,292
9.00 7/1/2002
Los Angeles
Hawthorne
4,186,432
12.00 12/1/2001
Los Angeles
Hermosa Beach
2,552,964
12.00 1/1/2016
Los Angeles
Hidden Hills
-
-
-
Los Angeles
Huntington Park
80,166
5.00 9/4/1985
Los Angeles
Industry
364,865
10.00 7/1/1983
Los Angeles
Inglewood
4,679,863
14.00 6/1/1998
Los Angeles
Irwindale
-
-
-
Los Angeles
La Canada Flintridge
-
-
-
Los Angeles
La Habra Heights
-
-
-
Los Angeles
La Mirada
1,081,422
10.00 1/1/2013
Los Angeles
La Puente
205,661
10.00 10/27/1993
Los Angeles
La Verne
6,360
10.00 1/1/2000
Los Angeles
Lakewood
86,903
8.00 8/7/1987
Los Angeles
Lancaster
2,012,943
7.00 11/1/1983
Los Angeles
Lawndale
712,164
9.00 1/1/1992
Los Angeles
Lomita
198,839
10.00 3/18/1996
Los Angeles
Long Beach
20,323,890
13.00 7/1/2020
Los Angeles
Los Angeles
130,172,065
14.00 8/1/1993
Los Angeles
Lynwood
-
-
-
Los Angeles
Malibu
8,014,685
15.00 1/1/2021
Los Angeles
Manhattan Beach
2,802,514
12.00 5/1/2020
Los Angeles
Maywood
77,468
5.00 1/9/1960
Los Angeles
Monrovia
1,348,381
12.00 7/13/2018
Los Angeles
Montebello
223,620
10.00 7/1/1998
Los Angeles
Monterey Park
953,200
12.00 6/5/1989
Los Angeles
Norwalk
1,480,676
10.00 10/1/1990
Los Angeles
Palmdale
4,667,137
10.00 7/1/2009
Los Angeles
Palos Verdes Estates
-
-
-
Los Angeles
Paramount
-
-
-
Los Angeles
Pasadena
6,297,629
12.11 7/1/1999
Los Angeles
Pico Rivera
433,797
10.00 5/21/1990
Los Angeles
Pomona
2,181,603
10.00 1/1/1995
Los Angeles
Rancho Palos Verdes
3,115,435
10.00 10/15/1991
Los Angeles
Redondo Beach
3,400,322
12.00 7/2/2005
12/9/2022
Packet Pg. 516
G.6.a
California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2020-21
(Including the City and County of San Francisco)
County
City *
Transient
Occupancy
Taxes ($)
Tax
Rate
(%)
Effective
Date
Los Angeles
Rolling Hills
-
-
-
Los Angeles
Rolling Hills Estates
-
-
-
Los Angeles
Rosemead
1,405,397
10.00 4/1/1993
Los Angeles
San Dimas
1,482,082
12.00 7/1/2013
Los Angeles
San Fernando
-
-
-
Los Angeles
San Gabriel
1,377,019
12.00 3/1/2013
Los Angeles
San Marino
-
-
-
Los Angeles
Santa Clarita
2,275,383
10.00 11/8/1987
Los Angeles
Santa Fe Springs
172,204
10.00 10/1/1992
Los Angeles
Santa Monica
20,691,803
14.00 1/1/2005
Los Angeles
Sierra Madre
-
-
-
Los Angeles
Signal Hill
289,454
9.00 1/19/1986
Los Angeles
South El Monte
268,482
8.00 4/10/1989
Los Angeles
South Gate
473,886
8.00 1/1/1998
Los Angeles
South Pasadena
-
-
-
Los Angeles
Temple City
40,025
10.00 7/11/1992
Los Angeles
Torrance
6,031,651
11.00 3/1/1993
Los Angeles
Vernon
-
-
-
Los Angeles
Walnut*
-
10.00 1/1/1989
Los Angeles
West Covina
1,305,663
10.00 1/1/1988
Los Angeles
West Hollywood
9,675,868
12.50 1/1/2004
Los Angeles
Westlake Village
2,045,754
10.00 8/1/1990
Los Angeles
Whittier
783,749
10.00 10/1/1995
Madera
Chowchilla
288,647
10.00 1/1/1991
Madera
Madera
886,017
9.00 6/22/1989
Marin
Belvedere
-
-
-
Marin
Corte Madera
436,390
12.00 1/1/1990
Marin
Fairfax
-
10.00 7/1/2000
Marin
Larkspur
425,446
10.00 11/2/1993
Marin
Mill Valley
528,423
10.00 1/1/1993
Marin
Novato
1,289,595
12.00 1/1/2020
Marin
Ross
-
-
-
Marin
San Anselmo
-
-
-
Marin
San Rafael
1,797,578
10.00 11/17/1988
Marin
Sausalito
913,975
11.00 9/30/2009
Marin
Tiburon
423,290
10.00 1/1/1990
Mendocino
Fort Bragg
3,321,928
12.00 4/1/2017
Mendocino
Point Arena
162,223
12.00 4/1/2017
Mendocino
Ukiah
1,362,133
10.00 1/1/2007
Mendocino
Willits
313,647
9.00 10/5/1990
Merced
Atwater
69,857
8.00 1/1/1978
12/9/2022
Packet Pg. 517
G.6.a
California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2020-21
(Including the City and County of San Francisco)
County
City *
Transient
Occupancy
Taxes ($)
Tax
Rate
(%)
Effective
Date
Merced
Dos Palos
-
-
-
Merced
Gustine
-
-
-
Merced
Livingston
136,331
9.00 5/18/2004
Merced
Los Banos
362,364
10.00 7/1/1995
Merced
Merced
1,779,854
10.00 7/1/1996
Modoc
Alturas
202,145
10.00 12/10/1992
Mono
Mammoth Lakes
21,394,798
10.00 1/1/1995
Monterey
Carmel -By -The -Sea
5,339,285
10.00 4/1/1989
Monterey
Del Rey Oaks
23,573
10.00 7/1/2018
Monterey
Gonzales
1,641
8.00 7/1/1986
Monterey
Greenfield
13,446
8.00 6/20/1985
Monterey
King City
475,400
10.00 9/1/1992
Monterey
Marina
3,501,246
14.00 1/1/2019
Monterey
Monterey
15,369,231
10.00 7/1/1985
Monterey
Pacific Grove
3,978,577
12.00 12/1/2017
Monterey
Salinas
2,338,402
10.00 7/1/1984
Monterey
Sand City
-
-
-
Monterey
Seaside
2,662,172
12.00 8/2/1991
Monterey
Soledad
124,084
12.00 12/7/2016
Napa
American Canyon
886,937
12.00 1/10/2011
Napa
Calistoga
5,357,173
12.00 11/21/1993
Napa
Napa
11,717,480
12.00 9/11/1993
Napa
St. Helena
1,705,203
13.00 1/1/2019
Napa
Yountville
5,222,634
13.00 1/1/2019
Nevada
Grass Valley
881,875
10.00 12/1/1999
Nevada
Nevada City
463,797
10.00 1/1/1992
Nevada
Truckee
5,463,657
12.00 1/1/2021
Orange
Aliso Viejo
723,599
10.00 7/1/2001
Orange
Anaheim
30,180,355
15.00 7/1/1995
Orange
Brea
1,050,303
10.00 8/1/1989
Orange
Buena Park
3,703,860
12.00 10/1/1993
Orange
Costa Mesa
4,282,804
8.00 12/17/2010
Orange
Cypress
1,648,030
10.00 12/12/1991
Orange
Dana Point
8,747,447
10.00 9/1/1990
Orange
Fountain Valley
913,650
9.00 2/5/1991
Orange
Fullerton
1,330,124
10.00 8/1/1989
Orange
Garden Grove
7,487,361
14.50 12/21/2012
Orange
Huntington Beach
10,378,662
10.00 11/1/2002
Orange
Irvine
5,787,417
8.00 7/1/1983
Orange
La Habra
-
-
-
Orange
La Palma
160,948
8.00 6/1/2006
12/9/2022
Packet Pg. 518
G.6.a
California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2020-21
(Including the City and County of San Francisco)
County
City *
Transient
Occupancy
Taxes ($)
Tax
Rate
(%)
Effective
Date
Orange
Laguna Beach
15,426,259
14.00 1/1/2017
Orange
Laguna Hills
678,706
10.00 10/1/1997
Orange
Laguna Niguel
39,259
8.00 12/1/1989
Orange
Laguna Woods
254,371
10.00 3/24/1999
Orange
Lake Forest
2,883,787
10.00 12/20/1991
Orange
Los Alamitos
223,450
8.00 4/22/1986
Orange
Mission Viejo
635,204
8.00 3/31/1988
Orange
Newport Beach
16,886,197
10.00 7/14/1993
Orange
Orange
1,834,447
10.00 1/1/1970
Orange
Placentia
674,854
10.00 7/1/1985
Orange
Rancho Santa Margarita
-
-
-
Orange
San Clemente
2,306,752
10.00 10/1/1991
Orange
San Juan Capistrano
1,088,151
10.00 6/1/1983
Orange
Santa Ana
4,349,952
11.00 1/1/2005
Orange
Seal Beach
878,165
12.00 7/1/1989
Orange
Stanton
558,843
12.00 11/5/2019
Orange
Tustin
1,218,924
13.00 12/4/2018
Orange
Villa Park
-
-
-
Orange
Westminster
600,073
8.00 7/1/1983
Orange
Yorba Linda
311,017
10.00 7/18/1988
Placer
Auburn
268,302
8.00 8/1/1991
Placer
Colfax
13,561
8.00 1/1/1975
Placer
Lincoln
202,521
10.00 10/1/1999
Placer
Loomis
18,754
8.00 7/1/1995
Placer
Rocklin
688,896
8.00 5/15/1985
Placer
Roseville
2,383,853
6.00 10/29/1975
Plumas
Portola
37,006
9.00 2/6/1992
Riverside
Banning
1,119,765
12.00 10/1/2010
Riverside
Beaumont
298,879
10.00 7/30/1995
Riverside
Blythe
1,481,789
10.00 8/9/1994
Riverside
Calimesa
86,990
10.00 10/1/1991
Riverside
Canyon Lake
66,634
10.00 12/1/1990
Riverside
Cathedral City
3,670,394
12.00 1/1/2007
Riverside
Coachella
578,100
9.00 10/28/1986
Riverside
Corona
2,446,759
10.00 7/1/1995
Riverside
Desert Hot Springs
2,490,646
12.00 12/14/2007
Riverside
Eastvale
-
-
-
Riverside
Hemet
891,349
10.00 1/4/1995
Riverside
Indian Wells
4,622,778
12.25 1/1/2020
Riverside
Indio
8,699,125
13.00 12/11/2014
Riverside
Jurupa Valley
310,493
10.00 7/1/2011
12/9/2022
Packet Pg. 519
G.6.a
California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2020-21
(Including the City and County of San Francisco)
County
City *
Transient
Occupancy
Taxes ($)
Tax
Rate
(%)
Effective
Date
Riverside
La Quinta
11,491,449
10.00 1/1/1992
Riverside
Lake Elsinore
550,508
10.00 4/1/1991
Riverside
Menifee
506,967
10.00 1/1/2008
Riverside
Moreno Valley
3,638,959
13.00 11/22/2016
Riverside
Murrieta
1,388,646
10.00 7/1/1991
Riverside
Norco
741,248
11.00 11/3/2009
Riverside
Palm Desert
12,262,079
11.00 1/1/2017
Riverside
Palm Springs
35,092,830
13.50 1/1/2004
Riverside
Perris
99,283
10.00 12/8/1989
Riverside
Rancho Mirage
6,932,720
10.00 5/21/1992
Riverside
Riverside
5,801,263
13.00 7/1/2014
Riverside
San Jacinto
14,890
8.00 6/30/1979
Riverside
Temecula
3,022,209
8.00 2/13/1990
Riverside
Wildomar
-
-
-
Sacramento
Citrus Heights
23,237
12.00 1/1/1997
Sacramento
Elk Grove
1,433,720
12.00 11/2/2010
Sacramento
Folsom
1,357,550
8.00 1/1/1986
Sacramento
Galt
249,701
10.00 12/1/1985
Sacramento
Isleton
1,930
10.00 7/10/1996
Sacramento
Rancho Cordova
2,744,479
12.00 7/31/2003
Sacramento
Sacramento
3,093,000
12.00 7/1/1994
San Benito
Hollister
407,699
8.00 1/1/1998
San Benito
San Juan Bautista
116,637
12.00 4/1/2004
San Bernardino
Adelanto
13,930
10.00 5/9/2007
San Bernardino
Apple Valley
39,993
7.00 6/14/2005
San Bernardino
Barstow
3,435,428
12.50 1/1/2003
San Bernardino
Big Bear Lake
11,164,837
8.00 1/1/2010
San Bernardino
Chino
374,666
8.00 7/27/1978
San Bernardino
Chino Hills
1,234,929
10.00 7/1/2006
San Bernardino
Colton
1,238,975
10.00 5/3/1983
San Bernardino
Fontana
1,132,091
8.00 5/7/1985
San Bernardino
Grand Terrace
-
-
-
San Bernardino
Hesperia
1,798,649
10.00 7/1/1998
San Bernardino
Highland
271,603
7.00 11/24/1987
San Bernardino
Loma Linda
622,280
10.00 1/14/1998
San Bernardino
Montclair
63,269
10.00 4/23/1983
San Bernardino
Needles
937,710
10.00 5/20/1985
San Bernardino
Ontario
10,614,109
11.75 6/30/1996
San Bernardino
Rancho Cucamonga
2,726,555
10.00 4/6/1983
San Bernardino
Redlands
1,834,855
10.00 12/5/1998
San Bernardino
Rialto
344,527
9.00 1/18/1991
12/9/2022
Packet Pg. 520
G.6.a
California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2020-21
(Including the City and County of San Francisco)
County
City *
Transient
Occupancy
Taxes ($)
Tax
Rate
(%)
Effective
Date
San Bernardino
San Bernardino
5,117,388
10.00 8/1/1990
San Bernardino
Twentynine Palms
1,927,425
9.00 1/1/2000
San Bernardino
Upland
195,619
10.00 7/1/1994
San Bernardino
Victorville
1,899,038
7.00 1/1/1980
San Bernardino
Yucaipa
22,299
7.00 3/8/1999
San Bernardino
Yucca Valley
1,926,447
7.00 8/31/1998
San Diego
Carlsbad
15,583,688
10.00 1/1/1990
San Diego
Chula Vista
5,270,799
10.00 4/1/1995
San Diego
Coronado
9,595,095
10.00 1/1/2013
San Diego
Del Mar
1,792,090
12.50 10/6/2015
San Diego
EI Ca'on
2,126,234
10.00 4/1/1993
San Diego
Encinitas
2,823,055
10.00 1/1/2009
San Diego
Escondido
1,684,318
10.00 1/15/1994
San Diego
Imperial Beach
904,038
10.00 7/1/1990
San Diego
La Mesa
1,017,409
10.00 1/1/1991
San Diego
Lemon Grove
65,549
6.00 7/1/2007
San Diego
National City
1,600,549
10.00 7/1/1992
San Diego
Oceanside
9,282,023
10.00 5/15/1993
San Diego
Poway
403,071
10.00 12/13/2002
San Diego
San Diego
128,309,913
10.50 8/1/1994
San Diego
San Marcos
871,393
10.00 7/12/1998
San Diego
Santee
600,220
10.00 12/12/2012
San Diego
Solana Beach
1,457,156
13.00 1/1/2009
San Diego
Vista
1,501,801
10.00 11/16/1990
San Francisco
San Francisco
37,698,007
14.00 8/1/1996
San Joaquin
Escalon
8,041
10.00 1/1/1995
San Joaquin
Lathrop
655,538
9.00 4/21/1992
San Joaquin
Lodi
899,934
6.00 7/1/2003
San Joaquin
Manteca
1,077,417
9.00 8/20/1990
San Joaquin
Ripon
436,256
10.00 7/2/2002
San Joaquin
Stockton
2,860,447
8.00 7/1/2006
San Joaquin
Tracy
1,702,313
10.00 12/1/1990
San Luis Obispo
Arroyo Grande
1,028,718
10.00 1/10/2001
San Luis Obispo
Atascadero
1,385,896
13.50 7/1/2020
San Luis Obispo
EI Paso De Robles
7,163,081
10.00 7/1/2015
San Luis Obispo
Grover Beach
580,423
10.00 9/2/1991
San Luis Obispo
Morro Bay
4,881,545
10.00 12/3/1996
San Luis Obispo
Pismo Beach
14,209,579
11.00 1/1/2021
San Luis Obispo
San Luis Obispo
6,960,035
10.00 10/1/1983
San Mateo
Atherton
-
-
-
San Mateo
Belmont
1,320,865
10.00 6/26/1978
12/9/2022
Packet Pg. 521
G.6.a
California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2020-21
(Including the City and County of San Francisco)
County
City *
Transient
Occupancy
Taxes ($)
Tax
Rate
(%)
Effective
Date
San Mateo
Brisbane
849,788
12.00 1/1/2010
San Mateo
Burlingame
5,738,588
12.00 1/1/2010
San Mateo
Colma*
-
12.00 1/1/2019
San Mateo
Daly City
702,227
12.00 1/1/2019
San Mateo
East Palo Alto
190,964
12.00 11/3/1998
San Mateo
Foster City
992,616
12.00 7/1/2019
San Mateo
Half Moon Bay
4,817,532
12.00 7/1/2008
San Mateo
Hillsborough
-
-
-
San Mateo
Menlo Park
3,762,410
12.00 1/1/2013
San Mateo
Millbrae
2,277,914
12.00 1/1/2010
San Mateo
Pacifica
1,531,550
12.00 7/1/2011
San Mateo
Portola Valley
-
-
-
San Mateo
Redwood City
1,987,722
12.00 1/1/2012
San Mateo
San Bruno
1,247,467
14.00 3/1/2021
San Mateo
San Carlos
1,200,905
13.00 1/1/2021
San Mateo
San Mateo
1,115,056
14.00 1/1/2021
San Mateo
South San Francisco
6,710,271
13.00 1/1/2020
San Mateo
Woodside
-
-
-
Santa Barbara
Buellton
3,020,078
12.00 2/1/2013
Santa Barbara
Carpinteria
2,209,191
12.00 1/1/2013
Santa Barbara
Goleta
9,239,079
12.00 1/1/2013
Santa Barbara
Guadalupe*
-
6.00 6/26/1978
Santa Barbara
Lompoc
1,664,939
10.00 6/1/1984
Santa Barbara
Santa Barbara
18,807,331
12.00 1/1/2001
Santa Barbara
Santa Maria
3,211,731
10.00 12/5/1991
Santa Barbara
Solvang
4,078,826
12.00 7/1/2015
Santa Clara
Campbell
1,568,908
12.00 1/1/2011
Santa Clara
Cupertino
2,141,058
12.00 1/1/2012
Santa Clara
Gilroy
1,105,300
9.00 8/1/1983
Santa Clara
Los Altos
662,132
11.00 7/1/2017
Santa Clara
Los Altos Hills
-
-
-
Santa Clara
Los Gatos
1,044,820
10.00 2/3/1993
Santa Clara
Milpitas
4,213,814
14.00 1/3/2019
Santa Clara
Monte Sereno
-
-
-
Santa Clara
Morgan Hill
1,299,126
11.00 3/1/2019
Santa Clara
Mountain View
1,917,636
10.00 7/10/1991
Santa Clara
Palo Alto
5,178,992
15.50 4/1/2019
Santa Clara
San Jose
13,489,593
10.00 3/19/1985
Santa Clara
Santa Clara
2,949,235
9.50 7/1/1992
Santa Clara
Saratoga
168,178
10.00 1/1/2002
Santa Clara
Sunnyvale
5,192,090
12.50 1/1/2019
12/9/2022
Packet Pg. 522
G.6.a
California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2020-21
(Including the City and County of San Francisco)
County
City *
Transient
Occupancy
Taxes ($)
Tax
Rate
(%)
Effective
Date
Santa Cruz
Capitola
1,529,015
12.00 1/1/2019
Santa Cruz
Santa Cruz
9,121,782
11.00 7/1/2013
Santa Cruz
Scotts Valley
1,261,100
11.00 1/1/2019
Santa Cruz
Watsonville
910,968
11.00 11/2/2016
Shasta
Anderson
647,746
10.00 9/20/1994
Shasta
Redding
6,222,974
10.00 7/1/1982
Shasta
Shasta Lake
7,699
10.00 7/2/1993
Sierra
Loyalton
-
-
-
Siskiyou
Dorris
5,666
5.00 8/14/1993
Siskiyou
Dunsmuir
274,327
10.00 7/1/2014
Siskiyou
Etna
10,036
6.00 1/1/1983
Siskiyou
Fort Jones
-
-
-
Siskiyou
Montague
-
-
-
Siskiyou
Mt. Shasta
1,037,318
10.00 7/1/1996
Siskiyou
Tulelake
-
-
-
Siskiyou
Weed
396,343
12.00 7/1/2015
Siskiyou
Yreka
1,201,141
10.00 3/2/2004
Solano
Benicia
411,411
9.00 9/7/1993
Solano
Dixon
418,098
9.00 1/1/1990
Solano
Fairfield
2,422,251
10.00 10/1/1984
Solano
Rio Vista
20,563
10.00 12/1/2006
Solano
Suisun City
273,720
10.00 5/1/1991
Solano
Vacaville
1,471,573
8.00 11/1/1998
Solano
Valle.°
1,578,486
11.00 7/1/1991
Sonoma
Cloverdale
194,197
10.00 1/1/1993
Sonoma
Cotati*
-
10.00 1/1/1998
Sonoma
Healdsburg
4,750,888
14.00 1/1/2017
Sonoma
Petaluma
2,131,357
10.00 11/5/1990
Sonoma
Rohnert Park
3,134,882
12.00 1/1/2003
Sonoma
Santa Rosa
3,675,706
9.00 1/1/1994
Sonoma
Sebastopol
402,255
12.00 4/1/2019
Sonoma
Sonoma
2,840,512
13.00 9/1/2019
Sonoma
Windsor
1,579,291
12.00 12/12/2008
Stanislaus
Ceres
338,124
10.00 7/1/2016
Stanislaus
Hughson
-
-
-
Stanislaus
Modesto
2,850,231
9.00 4/1/1987
Stanislaus
Newman
-
-
-
Stanislaus
Oakdale
347,359
7.00 11/3/1987
Stanislaus
Patterson
246,726
8.00 10/1/1986
Stanislaus
Riverbank*
-
4.00 12/13/1965
Stanislaus
Turlock
1,757,476
9.00 11/26/1991
12/9/2022
Packet Pg. 523
G.6.a
California Cities
Transient Occupancy Taxes Revenue, Tax Rate, and Effective Date Fiscal Year 2020-21
(Including the City and County of San Francisco)
County
City *
Transient
Occupancy
Taxes ($)
Tax
Rate
(%)
Effective
Date
Stanislaus
Waterford*
-
8.00 9/1/1995
Sutter
Live Oak
-
-
-
Sutter
Yuba City
1,167,422
10.00 1/19/2001
Tehama
Corning
415,518
10.00 4/1/1994
Tehama
Red Bluff
1,174,303
10.00 10/1/1991
Tehama
Tehama
-
-
-
Tulare
Dinuba
266,474
10.00 3/4/1995
Tulare
Exeter
121,420
8.00 1/1/2013
Tulare
Farmersville
-
-
-
Tulare
Lindsay
98,618
8.00 3/1/1986
Tulare
Porterville
764,374
8.00 10/2/1990
Tulare
Tulare
1,565,612
10.00 7/1/2002
Tulare
Visalia
3,323,538
10.00 11/1/1993
Tulare
Woodlake
-
-
-
Tuolumne
Sonora
397,619
12.00 2/1/2021
Ventura
Camarillo
2,149,677
9.00 9/14/1988
Ventura
Fillmore
86,244
10.00 5/22/1986
Ventura
Moorpark
176,235
10.00 9/19/2007
Ventura
Oai
5,169,345
15.00 6/1/2020
Ventura
Oxnard
4,267,463
10.00 6/16/1998
Ventura
Port Hueneme
468,607
10.00 1/1/1980
Ventura
San Buenaventura
5,021,768
10.00 6/30/1986
Ventura
Santa Paula
84,317
10.00 11/21/1994
Ventura
Simi Valley
1,335,406
10.00 10/20/1994
Ventura
Thousand Oaks
2,712,668
10.00 12/1/1987
Yolo
Davis
1,580,278
12.00 8/1/2016
Yolo
West Sacramento
1,298,340
12.00 1/1/2005
Yolo
Winters
266,264
12.00 7/1/2014
Yolo
Woodland
1,086,537
12.00 7/1/2017
Yuba
Marysville
162,192
10.00 1/1/1993
Yuba
Wheatland
-
-
-
$ 1,299,716,160
* City currently has no hotels/motels, but has a current tax rate and effective date.
Source: Office of the State Controller
Local Government Programs and Services Division
Local Government Reporting Section - City Report
12/9/2022
Packet Pg. 524
H.1
SUBMITTED:
DEPARTMENT:
DEPARTMENT HEAD:
STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: AUGUST 21, 2023
August 15, 2023
City Manager
David Mirrione, Acting City
Manager
TITLE OF ITEM: UPDATED CITY COUNCIL PROJECTS
BRIEF DESCRIPTION: City Council requested a list of agenda items, work items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.
RECOMMENDATION: Receive the report and hold a discussion, if desired.
DEPARTMENT SUMMARY: On February 22, 2022, The City Council provided direction for staff to compile a list of all requests from Council that have been given to staff, back to January 18, 2022. The request is for this list to be added to, and placed under "Unfinished Business" on each agenda.
ATTACHMENTS:
1. 20230821 - Agenda Item and Update Request log
Packet Pg. 525
2022
Council Agenda Item Requests
8/17/;
H.1.a
#
Council Member(s)
Date
Requested
Item Description
Department
Meeting Date
Status
1 Velazquez
1/18/2022 &
5/2/2022
Discussion on parking/parking garage fees
Development Services
(Planning/Engineering)
TBD
Parking fee study has been finalized and will be
brought forward to Council for discussion and
possible action. Agreement being drafted for
developer to provide improvements at garage.
2 Velazquez
5/2/2022
Add language in City Code to fine developers
who block the alleys, streets, public right of
way for longer than 2 days with dumpsters or
equipment
Development Services
(Planning)
TBD
Included in Zoning and Municipal Code Update
project.
3 Burns, Morales
2/22/2022
Discuss the appeal process for developers
appealing Planning Commission decision,
analysis on what other cities are doing
Development Services
(Planning)
TBD
Included in Zoning and Municipal Code Update
project.
4 Morales
3/20/2023
Update on when Council will discuss the fee
for Accessory Dwelling Units
Development Services
TBD
Staff returning with recommendations re: fee
amounts
5 Morales
3/21/2022
Outdoor Night Market
Development Services
(Planning)
TBD
Included in Zoning and Municipal Code Update
project.
6 Burns, Morales, Perez
4/18/2022
Review Hollister Municipal Code that speaks
about security for events, fees, and permit
fees associated with them.
Administrative Services
TBD
Willdan completed scope and has begun the
study.
7 Council Member(s)
5/2/2022
Strategic Plan and Study for Vista Park Hill
improvements, quotes for creating a dog park
at Park Hill to be included in next budget cycle
Parks & Recreation
10/2/2023
Topo survey has been contracted with Kelly
Engineering and survey should be ready by
10/31/22. Dog park at Vista Park will to be
included in 2023-24 budget for Council
consideration. Topo survey has been received.
Staff working to issue an RFP for a Vista Park Hill
Master Plan.
UPDATE: Staff to request funding in FY23-24
budget CIP
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log Packet Pg. 526
2022
Council Agenda Item Requests
8/17/;
H.1.a
#
Council Member(s)
Date
Requested
Item Description
Department
Meeting Date
Status
8 Burns
5/16/2022
Adopt a policy for staff to return calls and
emails within 24 hours, and if out of office
place notification on their email
Administrative Services (HR)
TBD
Administrative Services department is in the
process of filling key vacancies within the
department and has delayed the drafting of the
policy.
9 Burns
10/3/2022
Special Meeting to Discuss the Library
City Manager
TBD
Staff working to prepare meeting
10 Burns
1/17/2023
Reconsideration of City's development impact
fees
Administrative Services
TBD
Fee Study being completed for all city fees
11 Morales
1/17/2023
Procurement Policy to express City's
preference for a skilled and trained workforce
instead of just the lowest responsive bidder,
such as preference for local hires and working
with veterans
Administrative Services
9/4/2023
Staff is working with legal team to develop policy.
12 Resendiz
2/6/2023
Art development fees
Parks & Recreation
TBD
Arts and Cultural Commission approved on 4/11.
Pulled from Council on 6/20/23
13 Perez
2/21/2023
Program to support beautification of
Downtown business and empty lots
Development Services
TBD
Staff working to develop options for Council
discussion
14 Casey
3/6/2023
Speed Cushion Policy
Engineering
9/5/2023
Staff developing policy. Council adopted a
resolution pausing large traffic calming measures
until policy is approved.
15 Burns
3/20/2023
Create litter abatement and graffiti
abatement team
Community Services
10/16/2023
A proposal with cost estimates will be presented
with the FY2023-24 Q1 Budget Update
16 Burns
3/20/2023
Consider placing the raising the Transient
Occupancy Tax on the ballot for the next
general election
City Clerk
8/21/2023
Will reach out to BBK to provide election
consulting services and include in FY 2023-24
budget
17 Perez
4/3/2023
Information on chemical pesticide use by the
City and policy on use of chemical pesticides
Community Services
8/31/2023
Staff to draft memo on topic
18 Casey
4/3/2023
Ordinance re: Vacant commercial buildings
Development Services
10/31/2023
Secured RGS for project.
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log Packet Pg. 527
2022
Council Agenda Item Requests
8/17/2
H.1.a
#
Council Member(s)
Date
Requested
Item Description
Department
Meeting Date
Status
19 Morales, Perez
4/17/2023
Campaign finance
City Attorney
8/21/2023
City attorney drafting report for future council
meeting
20 Casey
4/17/2023
Review Council Code of Conduct
City Attorney
9/5/2023
City attorney drafting report for future council
meeting
21 Burns
6/5/2023
Policy on remote meeting participation for
Council
City Attorney/City Clerk
9/5/2023
Staff drafting policy
22 Burns
6/20/2023
Use discretionary funds for tree lights on East
Street
Public Works
8/31/2023
On 8/7/23 Council agenda for consideration. If
approved, lights should be installed by 8/31/2023
23 Burns
6/20/2023
Requested a presentation from the Growing
Hearts organization
City Manager
9/18/2023
Presentation confrmed.
24 Burns
8/7/2023
Certification of Recogntion for former
Planning Commissioner David Huboi
City Clerk
9/5/2023
25 Burns, Perez
8/7/2023
Certificates of recognition for longstanding
Hollister businesses: San Benito Tire, A&W
Root Beer, Foster Freeze, McKinnon Lumber
and Country Rose
City Clerk
9/5/2023
26 Morales
8/7/2023
Creation of ad hoc committee regarding
Council Code of Conduct, including discussion
of possible fines and potential misdemeanor
prosecution
City Attorney
8/21/2023
Agendized for 8/21/23
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log Packet Pg. 528
2022
Completed Agenda Items
8117/L H.1.a
#
Council
Member(s)
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
1 Burns
1/18/2022
Victor Gomez's project (2021-147)
be placed on a future special
meeting agenda
City Clerk
4/2/2022
Special Meeting with
presentations by Victor
4/2/2022
2 Resendiz
1/18/2022
Presentation from the high school
on the need for another high
school and impact fees for funding
City Manager
4/2/2022
Special Meeting (ran out of
time at the 3/7 Meeting)
4/2/2022
3 Velazquez
1/22/2022
City Manager and City Attorney to
negotiate a Rally contract with
Roadshows, that includes a fair
reimbursement to the promoter if
the City cancels, and to add that it
may be canceled due to COVID or
public safety staffing shortage.
Requested that the contract come
back by March 7 for Council to
review
City Manager
3/21/2022
Rally was canceled via Council
consensus
3/21/2022
4 Burns
2/7/2022
Consider cancelling Bird Scooter
program
City Manager
3/21/2022
Direction given to staff re: Bird
Contract
3/21/2022
5 Burns
2/22/2022
Closed session item to discuss
Safer Grant funding for firefighters
City Manager
3/7/2022
3/7/2022
6 Morales
2/22/2022
Discussion on Gavilan College -
special meeting
City Manager
4/2/2022
Special Meeting with
presentation
4/2/2022
7 Perez
3/7/2022
Library AdHoc
City Clerk
3/21/2022
created ad hoc, appointed 2
Council Members
3/21/2022
8 Perez
3/7/2022
Recreation Community Center Ad
Hoc
City Clerk
3/21/2022
made this a subcommittee of
the Library Ad Hoc
3/21/2022
9 Velazquez
3/7/2022
Purchase or more speed cushions
placed on a future agenda
City Manager
3/21/2022
done via Resolution
3/21/2022
10 Council
Member(s)
3/21/2022
150th Celebration Proclamation
City Clerk
4/4/2022
4/4/2022
11 Burns
2/7/2022
Discussion on hazard pay first
meeting of April
City Manager
4/4/2022
MOU's re: Hazard Pay for
Employees approved
5/2/2022
5/2/2022
Packet Pg. 529
2022
Completed Agenda Items
8117/L H.1.a
#
Council
Member(s)
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
12 Council
Member(s)
3/21/2022
"Welcome to Hollister" sign arch
over downtown, cost and design
City Manager
Approved at Special meeting
4/25/22
4/25/2022
13 Burns, Morales,
Perez
4/4/2022
Appropriation for $20,000 to
Bulldog Boxing
City Manager
4/4/2022
Approved $30,000 at 5/2/222
Meeting
5/2/2022
14 Burns, Morales,
Perez
4/18/2022
Special Council Meeting for Sign
Contract
City Manager
4/25/2022
Completed 4/25/22
4/25/2022
15 Burns, Morales,
Perez
4/4/2022
Research cost to have fiber to
Brigantino Park and Treatment
Plant and Fire Station 2
IT
Completed
4/27/2022
16 Burns, Morales,
Perez
4/18/2022
Special Council Meeting to discuss
Rally and Fire District
City Clerk
Scheduled Special meeting for
5/14/22
5/14/2022
17 Burns
3/21/2022
Police Department Ad Hoc
Committee
City Clerk
4/18/2022
Created PD Communications
AdHoc on 12/20/2021
4/18/2022
18 Morales
2/22/2022
Discussion on the Ordinance
regarding Council Code of Conduct
City Clerk
4/18/2022
Provided update on
4/18/2022 CCM.
4/18/2022
19 Burns, Morales,
Perez
4/4/2022
Committee for Rally and Festivals
City Clerk
4/18/2022
Council Members Morales and
Perez were appointed on April
18, 2022.
4/18/2022
20 Morales
1/18/2022
Create a way for Council to submit
memos for the agenda
City Clerk
4/18/2022
Clarified Council Member
wants to submit items to City
Clerk for posting to COH Social
media sites.
4/18/2022
21 Perez
1/18/2022
Discuss changing/increasing
Council salaries City Clerk provided
Council & CM with current
Ordinances 978 & 1080
City Manager
3/7/2022
First Reading of Ordinance to
amend City Code set for May
16, 2022. Item did not pass.
5/16/2022
Burns, Morales,
Perez
Presentation of substandard
Housing with statistics for past
22 4/4/2022 Code Enforcement 4/4/2022
substandard housing that are
significant
On May 16, Council Meeting
Agenda
5/16/2022
23 Burns, Morales,
Perez
4/4/2022
Council Salary Ordinance
City Manager
First Reading of Ordinance to
amend City Code set for May
16, 2022 -Did not pass
5/16/2022
Packet Pg. 530
2022
Completed Agenda Items
8117/L H.1.a
#
Council
Member(s)
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
24 Burns
5/2/2022
Update on substandard housing
Housing,
Development
Services
Presentation on May 16, 2022
5/16/2022
25 Council
Member(s)
5/2/2022
Presentation on the RDA, bring
back the annual report for
acceptance (Jamila)
Housing,
Development
Services
Presentation on May 16, 2022
5/16/2022
26 Burns, Morales,
Perez
4/4/2022
Code of Conduct Ordinance
Review to make sure it is not
unconstitutional
City Clerk
4/4/2022
Memorandum will be
provided to Council by outside
attorney. Memo provided on
5/25/2022 on Regulating
Speech and removing
disruptive speakers
5/25/2022
27 Burns
2/22/2022
Discussion on Charter City, Term
Limits, and placing these items on
the ballot.
Ad Hoc
4/18/2022
Consultant is working on
Term Limits. Council
Direction for Charter City to
be brought back for
discussion in February of
2023. Council Term limit on
agenda for 6/6/2022 for
approval
6/6/2022
28 Burns
2/22/2022
Discussion on vacant lot downtown
San Benito Street at 7th St across
from the Memorial Building as a
park for green space
City Manager
Inquiring with realtors, owner
doesn't want to sell.
6/30/2022
29 Burns
2/22/2022
Discussion on acquiring
commercial vacant parcel on
Sunnyslope east of Airline Hwy and
South of Memorial, on South side
of road (6 acres) for a community
park.
City Manager
Developer working on a
project for site and the land is
in escrow.
6/30/2022
Packet Pg. 531
2022
Completed Agenda Items
8117/L H.1.a
#
Council
Member(s)
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
30 Velazquez
3/21/2022
Discussion or Study Session on
creating a Fire District
City Clerk
4/18/2022
Request to LAFCo on the
process & working with
Elections Consultant. Special
Meeting to be held on May
14, 2022. LAFCO provided the
process to Council. May be
ready for Election in 2024 if
process is started in time.
Considered
complete
5/14/2022
31 Burns
3/21/2022
Discussion of putting the Rally on
the ballot
City Clerk
4/18/2022
Special Meeting to be held in
May 14. Consultant is working
on Advisory Measure. On
June 6 Agenda for Council
Approval.
6/6/2022
32 Burns, Morales,
Perez
4/4/2022
Identify which sidewalks need
repairs and determine from that
how much money is needed
City Manager
Direction given to staff to
allocate $500,000 from ARPA
Funds, divide amongst 5
Council Members - Council to
send locations
Waiting on
individual Council
Members
33 Council
Member(s)
5/2/2022
Presentation on grants, low
income housing
Housing,
Development
Services
Agenda item in June 2022
6/6/2022
34 Burns
5/16/2022
Look again at non permitted
vendors in city jurisdiction
Code Enforcement
Code patrolling on weekends
6/30/2022
35 Burns
5/16/2022
Report on Fire Inspection
Resources & how prevention may
have helped prevent fires
downtown
Fire Department
Fire Presented in June 2022
6/21/2022
36 Burns
5/16/2022
Creation of Fire Bureau &
Resources necessary
Fire Department &
City Manager
Approved as part of the
Budget
6/27/2022
37 Burns
5/16/2022
Report on Budget for Fire
Department being Over Budget
and Under budgeted
Fire Department &
City Manager
Presentation on June 6, 2022
6/21/2022
Packet Pg. 532
2022
Completed Agenda Items
8117/L H.1.a
#
Council
Member(s)
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
38 Burns
5/16/2022
Fire Department Liaison
Appointment on next agenda
City Clerk
6/6/2022
Placed on June 6, 2022
Agenda
6/6/2022
39 Resendiz
5/16/2022
Speed Cushion update
City Manager
emailed Council 6/30/2022
6/30/2022
40 Burns
3/21/2022
Renaming Union Road to "Cesar
Chavez Way"
City Manager
8/1/2022
Engineering bringing to August
2022 Meeting. If approved
working on ribbon cutting
8/1/2022
41 Burns
3/21/2022
RFP for Communications Center
feasibility study
Police
PD to bring agenda item on
9/6.
9/6/2022
42 Burns, Morales,
Perez
4/18/2022
Review policies for Noise
Ordinance to include other animals
Police (Animal
Control)/ City
Attorney
This matter has been handled
via Ordinance brought to
Council on September 6, 2022.
9/14/2022
43 Burns/Perez/Mora
les
9/6/2022
Proclamation declaring October as
Breast Cancer Awareness month.
Fly Breast Cancer flag in October at
City Hall.
City Manager
9/19/2022
Proclamation on 9/19 agenda.
9/19/2022
44 Burns
9/19/2022
Closed Session item on the Airport
Tenant Eviction
City Manager
City Manager provided Council
Member Burns with necessary
information so item does not
need to be put on closed
session.
9/19/2022
45 Burns, Morales,
Perez
4/4/2022
Shopping Cart Ordinance Review
City Attorney /
Police (Code
Enforcement)
10/3/2022
Second reading of ordinance
will be brought to Council on
10/3/22.
10/3/2022
46 Morales
9/6/2022
Council pay increase
City Attorney
Update provided to council.
10/3/2022
47 Perez
10/3/2022
Developer Meeting
City Manager
10/10/2022
City Manager will work on
scheduling a Special Meeting
10/10/2022
48 Perez
10/3/2022
Building maintenance program
Community Services
10/17/2022
Department working on RFQ
for Facility Assessment Survey.
Will bring to the 10/17/22 City
Council Meeting
10/17/2022
Packet Pg. 533
2022
Completed Agenda Items
8117/L H.1.a
#
Council
Member(s)
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
49 Burns, Morales,
Perez
4/18/2022
Building maintenance program
Community Services
10/17/2022
Department working on RFQ
for Facility Assessment Survey.
10/17/2022
50 Morales
9/6/2022
Water Conservation Presentation
City Manager
11/7/2022
Will contact SBCWD to
schedule date for
presentation.
11/7/2022
51 Resendiz/Morales/
Perez
9/6/2022
Letter to Board of Supervisors
regarding fentanyl crisis in San
Benito County
City Manager
11/7/2022
Behavioral Health has
requested to present at
11/7/22 council meeting. Will
evaluate need for letter post
presentation.
11/7/2022
52 Burns, Morales,
Perez
4/18/2022
Analysis of Swope Alley
City Manager
11/7/2022
Bid documents for the Wentz -
Browns -Swope Alley
Pavement and Drainage
Project are being presented to
the Council for approval on
11/7/22.
11/7/2022
53 Burns
11/21/2022
Municipal Code Section 1010-1050
(Parking of RV& Boats in Private
Property)
Police (Code
Enforcement)
12/5/2022
Discussion scheduled for 12/5
Council meeting
12/5/2022
54 Burns
11/21/2022
Discussion on Rally
City Manager
12/19/2022
Discussion scheduled for
12/19 Council meeting
12/19/2022
55 Resendiz
11/21/2022
Process for Police Department to
Wear LGBTQ+ Pride Awareness
Flag on Patch
Police
City attorney reviewing
1/17/2023
56 Casey
2/6/2023
Creation of an ad hoc committee
for the animal shelter and invite
county representatives
Police (Animal
Control)/ City
Attorney
Casey and Resendiz to serve
on committee
2/6/2023
57 Resendiz
9/6/2022
Review Animal Control Ordinance
to ensure that "puppy mills" are
not inadvertently permissible in
city.
Police (Animal
Control)/ City
Attorney
Will be discussed at the
Animal Control Ad Hoc
Committee meeting
2/14/2023
Packet Pg. 534
2022
Completed Agenda Items
8117/L H.1.a
#
Council
Member(s)
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
58 Burns
2/6/2023
Proclamation honoring LULAC for
35 years of service to the
community
City Manager
2/21/2023
Item scheduled for 2/21/23
2/21/2023
59 Burns
2/6/2023
Closed session on 2/21/23 to
discuss City Manager
City Attorney
2/21/2023
City Manager contract
discussion scheduled for
Closed Session
2/21/2023
60 Casey
2/21/2023
Options to address feral cat
population including two
additional spay/neuter clinics in
March
Police/Animal
Control
3/6/2023
Agenda item scheduled for
3/6/23
3/6/2023
61 Casey
2/6/2023
Special meeting to discuss traffic
calming measures and city streets
Community Services
3/6/2023
Agenda item scheduled for
3/6/23
3/6/2023
62 Resendiz
3/6/2023
Options for recognizing June as
LGBTQ+ month, such as flag
raising, progressive stickers, email
logos, inclusivity training, unisex
restroom signs
City Manager
3/20/2023
Item on the 3/20/23 agenda
3/20/2023
63 Burns
3/6/2023
Proclamation recognizing the
Hollister High School girl's soccer
team on their state championship
City Clerk
3/20/2023
Presented on 3/20/23
3/20/2023
64 Casey
3/6/2023
Study session on traffic calming
projects
Engineering
3/27/2023
Council directed staff to draft
a speed cushion/traffic
calming measure policy
3/27/2023
65 Perez
3/20/2023
Raise the Christian Flag at City Hall
on April 2
City Clerk
3/27/2023
Council approved resolution
on 3/27/23 authorizing the
raising of the Christian flag on
4/2/23
3/27/2023
66 Morales
2/21/2023
Presentation on new laws
impacting city operations
City Attorney
4/3/2023
Presented to Council on
4/3/23
4/3/2023
67 Burns
2/21/2023
Policy regarding proclamations
City Clerk
4/3/2023
Approved by Council on
4/3/23
4/3/2023
Packet Pg. 535
2022
Completed Agenda Items
8117/L H.1.a
#
Council
Member(s)
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
68 Burns
3/6/2023
Update HMC 1.18.060 to reflect
location of Code Enforcement
office
City Attorney
4/3/2023
Second reading of ordinance
will be brought to Council on
4/17/23
4/17/2023
69 Casey
3/6/2023
3/20/2023
Neighborhood/Community
Meeting to discuss Ladd Lane
traffic calming measures
Engineering
4/17/2023
Council approved public
outreach project 4/17/23
4/17/2023
70 Burns
4/3/2023
Proclamation for Cole Seymour
and Eliana Salcedo for their recent
wins at Razorback Wrestling
competition
City Clerk
4/17/2023
Presented on 4/17/23
4/17/2023
71 Perez
2/21/2023
Discussion of Council Pay (HMC
2.04.320)
City Attorney
4/17/2023
Council direction provided
4/17/23.
4/17/2023
72 Burns
2/21/2023
Presentation on Flock Cameras
Police
4/17/2023
Presented 4/17/23
4/17/2023
73 Burns
2/6/2023
Rename Community Center for
Pauline Valdivia
Parks & Recreation
(Tina)
4/17/2023
Approved 4/17/23
4/17/2023
74 Casey
1/17/2023
Policy on how items are added to
the City Council agenda
City Clerk
4/17/2023
Council direction provided
4/17/23. On 5/1/23 agenda
4/17/2023
75 Burns
1/17/2023
Request update to municipal code
related to Administrative Hearing
Officer requirements
City Attorney
4/17/2023
Council direction provided
4/17/23.
4/17/2023
76 Resendiz
3/20/2023
Refer to the Arts & Cultural
Advisory Commission the design of
the Hollister logo to incorporate
the LGBTQ+ Progress Pride flag
Parks & Recreation
4/11/2023
a logo considered at the ACC
meeting on 4/11/23
4/11/2023
77 Burns
3/21/2022
Discuss a Historical Officer position
at budget time
City Manager
3/27/2023
Will bring item back to goal
setting meeting.
3/27/2023
Packet Pg. 536
2022
Completed Agenda Items
8117/L H.1.a
#
Council
Member(s)
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
78 Burns, Morales,
Perez
4/18/2022
As part of budget process, reports
from each dept on year to date
accomplishments, 3 year fiscal
analysis or forecast for anticipated
equipment , projects,
expenditures, performance
measures, task performance
measures, and employee
satisfaction rate.
City Manager
3/27/2023
Will be included as part of
2023-24 Budget Hearings
3/27/23 - 6/30/23
79 Burns
3/6/2023
Fly the Deferred Action for
Childhood Arrivals flag at City Hall
for a month
City Clerk
5/1/2023
Resolution to Raise DACA flag
5/4/23-5/7/23 on 5/1/23
agenda
5/1/2023
80 Burns
2/21/2023
Proclamation recognizing Bill's
Bullpen for 35 years of business in
Hollister
City Clerk
5/1/2023
Scheduled to coincide with
start of Comic Book Week
5/1/2023
81 Perez
3/20/2023
Install electric vehicle charging
systems throughout the City
Community Services
5/1/2023
Staff working with 3CE on a
grant proposal to provide
funding for EV stations.
5/8/2023
82 Morales
9/6/2022
Future park to be developed in
District 3
Parks & Recreation
N/A
Federal appropriation request
submitted. Not awarded. Staff
exploring grant opportunities
for the Leatherback property.
TBD
83 Resendiz
5/1/2023
Presentation by United Way of San
Benito County regarding 2-1-1
Program
City Clerk
5/15/2023
Presentation confirmed
5/15/2023
84 Council
4/3/2023
Letter of opposition re: Taxpayer
Protection and Government
Accountability Act initiative
City Attorney
5/15/2023
Letter prepared for 5/15/23
meeting
5/15/2023
Packet Pg. 537
2022
Completed Agenda Items
8117/L H.1.a
#
Council
Member(s)
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
85 Burns
5/1/2023
Consideration of waiving pre -
application fee for the Growing
Hearts garden center
Development
Services
6/5/2023
Staff prepared agenda item
for 6/5/2023 meeting
86 Resendiz
5/1/2023
Consideration of refund for
conditional use permit fee for
Fiesta Plaza
Development
Services
6/5/2023
Staff prepared agenda item
for 6/5/2023 meeting
87 Burns
5/15/2023
Proclamation for Hollister High
School Green Ribbon Award
City Clerk
6/5/2023
Staff prepared agenda item
for 6/5/2023 meeting
88 Burns/Perez
9/6/2022
Develop cooling and warming
center policy
City Manager
N/A
Posted OES approved policy
on City Website
6/1/2023
89 Burns
6/5/2023
City Attorney Evaluation
City Attorney
6/20/2023
On 6/20/23 Agenda
6/20/2023
90 Burns/Resendiz
6/5/2023
Presentation on Sewer Services
Community Services
6/20/2023
On 6/20/23 Agenda
6/20/2023
91 Burns
6/5/2023
Parade for Hollister High School
baseball team, softball team and
girls soccer team
City Manager
6/17/2023
Being included in Saddle
Horse Show Parade
6/17/2023
92 Burns
6/5/2023
Proclamations for Hollister High
School baseball team and softball
team
City Clerk
6/20/2023
On 6/20/23 Agenda
6/20/2023
93 Burns
6/5/2023
Funding for additional police
officer in FY23-24 budget
Finance
6/12/2023
Included in draft budget
6/12/23
6/12/2023
94 Morales
4/17/2023
Use of Council discretionary funds
for beautification projects
Development
Services
6/5/2023
Discretionary funds policy
being drafted as part of 2023-
24 budget
6/5/2023
95 Burns
3/6/2023
4/3/2023
Clarification regarding Council
discretionary funds. Consider
raising budget to $100K
Administrative
Services
6/26/2023
Budget set at $50k.
6/5/2023
Packet Pg. 538
2022
Completed Agenda Items
8117/L H.1.a
#
Council
Member(s)
Date Requested
Item Description
Department
Meeting Date
Notes
Completed
96 Perez
3/6/2023
Tree Replacement Program
Community Services
6/26/2023
Staff preparing program for
2023-24 Budget
6/26/2023
97 Resendiz
2/21/2023
Consideration of an amendment to
HMC regarding adoption of
tentative maps by the City Council
Development
Services
TBD
Item was previously brought
to Council and did not pass.
98 Resendiz
2/21/2023
Policy on use of Council travel
funds
Administrative
Services
6/12/2023
Policy complete
6/12/2023
99 Burns, Morales,
Perez
4/4/2022
Food Truck Ordinance Review
Development
Services
6/5/2023
Planning Commission
reviewed on 4/27/2023.
6/5/23 Council public hearing.
Staff working to conduct
outreach for businesses and
food truck owners.
6/20/2023
100
Burns/Resendiz
6/5/2023
Domestic Wastewater Treament
Plant Update including MBR
discussion
Community Services
6/20/2023
Presentation made at 6/20/23
council meeting
101
Burns
2/6/2023
City to take on cost for internet
service for computers installed by
LULAC at Community Center
Information
Technology
6/26/2023
Developing cost estimates for
FY 2023-24 budget
Community
Engagement/
Fiscal Sustainability
102
Casey
3/20/23 &
6/5/2023
Use discretionary funds for ADA
accessible equipment at Summer
Park
Parks & Recreation
N/A
Initial quotes for basic ADA
improvements are
approximately $60,000 which
exceeds the discretionary limit
of $50,000 per member of the
council.
8/3/2023
Packet Pg. 539
2022
Update Requests from Council
(non -agenda items)
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Estimated Date of
Completion
Completed Date
1 Morales
1/22/2022
Development Services to create a
checklist of steps for new businesses to
get started to help streamline the process
Development Services
Working to include in EDC MOU
10/31/2023
2 Velazquez
5/2/2022
Discussion on dark sky Ordinance to
prevent light pollution at night.
Development Services
Included in Zoning and Municipal Code Update project.
TBD
3 Burns
5/16/2022
Hire full time employees for building
Department Building Official and Building
Inspector
Administrative Services
(HR)
Job descriptions have been updated and being
reviewed for apprval by the City Manager.
10/31/2023
4 Burns
9/6/2022
Shade structure at Valley View Park
Parks & Recreation
Structures are ordered and will be installed by the end of August.
8/31/2023
5 Resendiz
9/6/2022
Develop toddler activity area at Dunne
Park
Parks & Recreation
Recreation researching costs to add feature to Dunne
Park. Will include in CIP Plan for council discussion.
11/30/2023
6 Burns
4/3/2023
Comprehensive training report
City Manager
Target Solutions roll out underway. Report being
developed using Target Solutions.
TBD
7 Burns
6/5/2023
Hollister Sign Update
City Manager
Staff preparing update on sign, lights, and bollards
TBD
8 Resendiz
6/20/2023
Update on work done on Fremont Way
Public Works
Council will be provided a memo on the topic
8/31/2023
9 Resendiz
6/20/2023
Requested information regarding what
other cities are providing for translation
services for public comments and public
documents
City Clerk
Council will be provided a memo on the topic
8/31/2023
10 Burns
6/20/2023
Requested staff study the regulations for
A -frames signs
Development Services
Council will be provided a memo on the topic
8/31/2023
11 Burns
8/7/2023
Report on how CFD funds are being spent
Engineering
TBD
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log Packet Pg. 540
2022
Update Requests from Council
(non -agenda items)
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Estimated Date of
Completion
Completed Date
12 Burns
8/7/2023
Update on how funds related to
maintenance of Sunnyslope soundwalls
are being spent
Public Works,
Adminisntrative Services
TBD
13 Burns
8/7/2023
Cleaning and regular maintenance of
Downtown sidewalks
Public Works
TBD
14 Perez
8/7/2023
Update on tree replacement program
Public Works
TBD
15 Morales
8/7/2023
Information on creating a formal
internship program
Human Resources
TBD
16 Morales
8/7/2023
Information on parklets and requested
meeting with business community
Development Services
TBD
\\coh-homesvr\CityClerkPublic\Geri\My Documents\City Council Request Form\NEW - Agenda Item and Update Request log Packet Pg. 541
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
1 Burns
1/8/2022
Set a hard stop date for map submission
City Clerk
1/8/2022
2 Perez
1/8/2022
Requested the number of hits to the redistricting
website and emails received re: submitting maps
be emailed to council prior to the next meeting
Information Systems
& Technology
1/8/2022
3 Velazquez
1/18/2022
Request any communications sent to Council
Members re: redistricting be sent to the City
Clerk and shared with all of Council
City Clerk
2/7/2022
4 Burns
1/18/2022
Report on the Bird Scooter pilot program -- City
revenue, issues, etc.
Manager
3/21/2022
5 Burns
1/18/2022
Update on the process of adding roofs to the
parklets downtown
City Manager
1/28/2022
6 Burns
1/18/2022
Update on the Executive recruitment process for
various positions
City Manager
1/22/2022
7 Burns
1/18/2022
Update on the American Rescue Plan (ARPA),
plans for recognition or payment to staff
City Manager
1/22/2022
8 Morales
1/18/2022
Council to submit information to be distributed
to the Community by Social Media or any other
ways from their committees
City Clerk
4/18/2022
9 Morales
1/18/2022
Update on all of the grants she mentioned the
City could apply for in December Received an
email from CM on 4/12/2022 with an attached
excel sheet.
City Manager
4/12/2022
10 Perez
1/18/2022
Update on the Central Ave traffic calming
project if it is complete
DS -Engineering
3/16/2022
11 Morales
1/18/2022
Report on other City Council salaries and
benefits
City Manager
3/7/2022
Packet Pg. 542
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
12 Morales
1/18/2022
Update on the Broadband for the City
Information Systems
& Technology
4/27/2022
13 Burns
1/22/2022
Analysis on how other cities are spending ARPA
funds
City Manager
4/4/2022
14 Burns
1/22/2022
Department Heads go through the list of City
staff and put them into categories, such as front
line staff, public safety, office workers, consider
tiers of hazard pay by April 1
City Manager
2/23/2022
15 Burns
1/22/2022
Have Council come up with ways to recognize
other groups of essential workers outside of City
Staff, such as teachers, grocery clerks, gas
station attendants, come up with plan to give
hazard pay or gift cards, by April 1
City Manager
4/4/2022
16 Burns
2/7/2022
Update on Executive position recruitment
City Manager
3/15/2022
17 Morales
2/7/2022
Spreadsheet of all actions items requested by
Council
City Clerk
3/21/2022
18 Morales
2/7/2022
Update on 150th Celebration
City Manager
3/21/2022
19 Morales
2/7/2022
Submit applications for grants due by Feb. 24th
Fire
2/22/2022
20 Morales
2/7/2022
List of all projects utilizing Measure G funds,
status, amount spent, etc.
City Manager
2/23/2022
21 Resendiz
2/22/2022
Find out if other cities have a Veterans
preference in hiring for all depts., not just PD
Administrative
Services
Finance/Human
Resources
4/4/2022
22 Burns
2/22/2022
How many HPD officers are veterans? How
many City staff members throughout the city are
veterans?
Administrative
Services
Finance/Human
Resources
4/4/2022
Packet Pg. 543
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
23 Burns
2/22/2022
Consider adding to the Assistant City Manager
position job description to be a liaison to
Council.
City Manager
2/22/2022
24 Resendiz
2/22/2022
Consider adding to the Assistant City Manager
position job description to work on PRA requests
City Manager
2/22/2022
25 Burns
2/22/2022
Evaluate K -rails blocking union road are a
hindrance to Fire and Police response in an
emergency
DS -Engineering
2/25/2022
26 Burns
2/22/2022
Consider an item to purchase 400-500
"grabbers" for picking up trash, and have Council
give these away at park openings so public can
help keep parks clean.
Recreation
3/5/2022
27 Morales
2/22/2022
Update on 2021 goals and accomplishments,
and what is our road map for 2022 goals
City Manager
2/24/2022
28 Morales
2/22/2022
Requested a report on what percent of our
budget is from grants and what the grants are
for (separate from entitlement grants)
City Manager
2/22/2022
29 Morales
2/22/2022
Update on the 311 application
Information Systems
& Technology
2/7/2022
30 Council
2/22/2022
Update on the total number of PRA requests the
City Clerk's Office receives per year
City Clerk
4/4/2022
31 Morales
2/22/2022
Report on all of the IT projects to help with
streamlining
Information Systems
& Technology
2/25/2022
32 Morales
3/7/2022
4th of July Fireworks bring back location of event
Recreation
3/21/2022
Packet Pg. 544
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
33 Burns
3/7/2022
Staff look at other cities using Accela and talk
with IT, Planning, and Building
Information Systems
& Technology
4/27/2022
34 Burns, Morales,
Perez
4/4/2022
Assistant City Manager update
City Manager
4/4/2022
35 Burns, Morales,
Perez
4/4/2022
Update on Deputy City Clerk recruitment -CC is
Waiting for HR
City Manager
HR posted Deputy City Clerk
position online
5/2/2022
36 4/4/2022
Burns, Morales,
Perez
Social Media posts -votes of previous night
Council Mtgs
City Clerk
Waiting for additional Deputy City
Clerk
3/31/2023
37 Burns, Morales,
Perez
4/4/2022
Naming of park by Fire Station 2: Cesar Chavez
Park
Parks & Recreation
Received Prop 68 grant for park
construction. Will include the
name in all public outreach efforts
as required by the grant.
3/31/2024
38 Burns, Morales,
Perez
4/18/2022
Provide training at the County's Fentanyl and
Opioid Training in June to have video available
to be able to administer NARCAN
PD
Presentation given on 5/2/2022,
with Narcan training for public
offered on 6/11/2022
5/2/2022
39 Morales
3/7/2022
Assistant City Manager Recruitment be
completed in ideally 3 months, no later than 6
months
City Manager
Approved contract with Peckham
& McKenney for recruitment
services
5/2/2022
40 Perez
3/21/2022
Dog Park Grass - Update. Recreation -Report to
be provided at May 2, 2022 Council Meeting.
Community Services
Parks/Streets/Utilitie
s/Fleet
5/2/2022
41 Velazquez
1/22/2022
Move ARPA funds to general fund by March,
earmarking funds for business revitalization,
tourism, "Welcome to Hollister" sign, develop
loan or grant program for businesses to apply for
City Manager
4/25/2022
Packet Pg. 545
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
42 Burns
2/22/2022
Report on the City's intentions and ideas on
what to do with Park Hill. Recreation -Report to
be provided at May 2, 2022 Council Meeting
Recreation
Recreation gave a presentation on
5/2/2022
5/2/2022
43 Burns
3/21/2022
Promoting the 150th Celebration
City Manager
Update given by Ad Hoc (Morales)
during meeting
5/2/2022
44 Perez
Morales
3/7/2022
4/4/2022
Report on speed cushions, current locations,
future locations and remaining amount,
provided an update on 3/21/2022 Council
requested another update on 4/4/2022
DS -Engineering
4/18/2022
45 Burns, Morales,
Perez
4/18/2022
Update on Youth Art and Cultural Commissioner
applications
City Clerk
Two applicants for appointment
on 5/16/2022
5/16/2022
46 Burns, Morales,
Perez
4/18/2022
Information on City of Hollister plans for Office
Professionals Day and recognition events that
have to do with our staffing.
City Manager
Recognized Office Professionals
Day. Working on other staff
morale ideas
4/27/2022
47 Perez
5/2/2022
Requested a 5 minute timer for all presentations
City Clerk
Completed
5/16/2022
48 Morales
1/18/2022
Traffic study on San Benito Road near 7-11
DS -Engineering
Study in process -Speed humps not
warranted
4/30/2022
49 Velazquez
1/22/2022
See if other nearby cities want to purchase
speed cushions so we may order in bulk
Community Services
Parks/Streets/Utilitie
s/Fleet
Invite was given to CAO & City
Manager of SJB
3/30/2022
50 Velazquez
2/7/2022
Monthly or bi-Monthly meetings with the Fire
Committee
Fire
Fire Committee created
5/26/2022
51 Burns
2/22/2022
Asked if City Attorney can confirm if we can
close/stop public comment, requested his legal
opinion on the matter
City Attorney
Requested from Consultant as a
separate memo
5/26/2022
52 Morales
2/22/2022
Update on traffic study for speed cushions on
San Benito Street by 7-11
DS -Engineering
Study in process -Speed humps not
warranted
4/30/2022
Packet Pg. 546
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
53 Burns, Morales,
Perez
4/18/2022
Dunne Park Community Center update
City Manager
Recreation Services Manager
Garza provided presentation
5/2/2022
54 Burns, Morales,
Perez
4/18/2022
Add to second evaluation of Ord. 1202 for
constitutionality
City Clerk
Requested from Consultant as a
separate memo on 4/19.
5/25/2022
55 Council
5/2/2022
Divide the APRA $500K for sidewalks between
the 5 council members to allocate for use in
their respective districts.
City Manager
5/2/2022
56 Resendiz
5/2/2022
Requests staff consider putting spikes on top of
the streetlights on Piane Crati Court (in D2) due
to complaints of bird waste on cars
Public Works
Purchasing Bird Spikes
5/13/2022
57 Burns, Morales,
Perez
4/4/2022
Outstanding Building Permits over 6 months
with status
Building
Council given monthly
6/30/2022
58 Resendiz
5/2/2022
Update on Dollar General's weed and graffiti
abatement
Code Enforcement
Weeds removed
5/25/2022
Burns, Morales,
Perez
memo clarification on using titles, city issued
equipment, and our platform for campaigning
City Clerk
Requested from Consultant as a
separate memo on 4/19.
Requested clarification from
consultant on using city logo shirts
and posting videos
5/20/2022
60 Morales
3/7/2022
Process for requesting speed cushions be placed
on website for the public to access
DS -Engineering
Council wanted to keep it simple
so the process is that a request is
made to a council member who
relays it to the City Manager who
relays it to Engineering for study.
A more detailed process was
brought to Council, but rejected.
6/6/2022
Packet Pg. 547
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
61 Morales
2/7/2022
Revisit Council Committee assignments, updates
on committees that do not meet, and create
committee assignments for Finance and Public
Works
City Clerk
Staff requested clarification on
which committees updates are
being requested from.
Department Liaisons for Finance is
Council Member Resendiz and
Community Services Liaison is
Mayor Velazquez.
6/21/2022
62 Perez
2/22/2022
Consider changes to City's Parking Ordinance,
regarding parking across from the Library.
Police Department
PD working on removing parking
restrictions on 5th St. On
6/6/2022 Agenda
6/6/2022
63 Morales
2/22/2022
Discussion on Planning Department projects that
are delayed and what the problems are
DS -Planning
Spreadsheet provided to Council
on 6/24/2022
6/24/2022
64 Burns, Morales,
Perez
4/4/2022
Safe Zones
Police Dept
PD working on testing site before
press release.
6/21/2022
65 Perez
5/2/2022
Consider making a temporary loading zone area
in front of Gunnagle Funeral Home for Hearses
Planning,
Engineering?
A work order has been issued to
Public Works to create a loading
zone out of two of the parking
spaces in front of the funeral
home.
7/22/2022
66 Resendiz
5/16/2022
May we look to see what may be done about
accidents at Alvarado & Santa Ana.
PD
Staff provided status on
7/21/2022
7/21/2022
67 Burns
1/18/2022
Look into Central Coast 3CE Grant
City Manager
Staff is working with 3CE staff and
the new grant writer
7/25/2022
68 Morales
1/18/2022
Discuss changing the time of Council meetings so
they are earlier, so they do not go late into the
night
City Clerk/ City
Attorney
Will request as part of HMC 2.04
changes. Requested start time is
9:00 am. Was not changed as part
of the revisions.
5/16/2022
Packet Pg. 548
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
69 Morales
1/18/2022
Proposal for electric vehicles, to utilize grants for
electric vehicles
Community Services
Parks/Streets/Utilitie
s/Fleet
Staff given direction to look at
available electric vehicles. Have
not found any. Staff will need to
put a refundable deposit down
and order them.
7/22/2022
70 Morales
2/7/2022
Finance to provide more details on the budget
totals, paid aid vs. actual with the warrant
registers for approval
Administrative
Services
Finance/Human
Resources
Will begin 8/1/2022. Item is part
of the warrant registers.
8/1/2022
71 4/4/2022
Burns, Morales,
Perez
Renaming of Union Road and new park by FS2 to
Cesar Chavez Way and Cesar Chavez Park
City Manager
Engineering is in process. Will be
on 8/1 Council agenda.
8/1/2022
72 Morales
1/22/2022
Analysis on the speeding complaints in the City
by neighborhood
Police Department
PD confirmed that they do not
track complaints at the
neighborhood level.
9/1/2022
73 Morales
1/22/2022
Add Community Development position to help
businesses get started go through the processes
City Manager
Will be done by Asst. City
Manager
9/1/2022
74 Burns, Morales,
Perez
4/4/2022
Intelligence on PD Issues and Trends in the
community
Police Dept
Annual report with statistics is
posted on PD website.
9/1/2022
75 Burns, Morales,
Perez
4/4/2022
Cameras up at all access and have PD work with
IT work on and add a privacy aspect
PD & IT
Policy determined to be adequate
by City Attorney
9/1/2022
76 Morales
5/2/2022
List of resources for the community with links on
the City's webpage, such as local non profits,
food assistance, housing assistance, etc. Link to
see what district residents live in.
City Manager
Resources added to existing site
and will be included on new city
website.
9/7/2022
77 Morales, Burns
5/2/2022
Add the Council updates and request
spreadsheets to the City's webpage for public
transparency
City Manager
Reports add under "Transparency"
tab on existing site. Reports will
be included on new city website.
9/30/2022
Packet Pg. 549
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
78 Resendiz
9/6/2022
Ensure that Mexican music is played during
Summer Concert Series
Recreation
Mariachi groups will play on
September 16th.
9/16/2022
79 Council
5/2/2022
Install sod grass at Jerry Gabe dog park, one side
at a time, to keep one side open at all times
while laying sod on the other side. Block off side
of park with fence to keep dogs/people out
Community Services
/ Parks & Recreation
Staff has tried to fence off areas of
the dog park in the past. This did
not contain the small dogs nor
stopped visitors from entering the
other sides
9/14/2022
80 Resendiz
9/6/2022
Inquiries from Hollister School District for
Planning: Rosati project, parking lot and
walkway, CFDs, increasing development fees,
and shared facility use agreements
Development
Services (Planning)
Staff has not received any inquires
from HSD. Staff has had
discussions with HSD recently
regarding approved housing
developments.
9/14/2022
81 Morales
5/2/2022
Study session on Code Enforcement problem
solving, communications training, dispute
resolution
Police (Code
Enforcement)
PD has met with Councilmember
Morales and addressed her
concerns.
8/31/2022
82 Morales
2/22/2022
Receipts of budget vs actuals
Administrative
Services
Reports will start with new
budget. Included with standing
warrant agenda item.
8/1/2022
83 Resendiz
5/2/2022
Have staff to remove the fenced area at Klauer
park so it is not used as a dog park, and come up
with an alternative solution for the area
Parks & Recreation /
Community Services
Received quote from contractor to
remove fence. Scheduled to be
removed by 9/23/22
9/26/2022
84 Perez
9/6/2022
Provide speed hump installation schedule
Community Services
Dept provided schedule to City
Manager's Office for review
9/20/2022
Packet Pg. 550
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
85 Perez
9/6/2022
Parks ADA Schedule
Parks & Recreation
Staff is working to prepare
schedule. Will be provided at
Parks and Recreation Commission
meeting and to council.
9/27/2022
86 Morales
9/6/2022
Provide update on status of salary study
Administrative
Services
Update will be provided on 9/19
council meeting
9/19/2022
87 Morales
9/6/2022
PIO Plan
City Manager
Assistant City Manager developing
plan.
9/8/2022
88 Resendiz
9/6/2022
200 Zinc Plates available for donation.
Parks & Recreation
Referred to Art & Cultural
Commission
10/5/2022
89 Morales
9/6/2022
Business Loan Program update
City Manager
Update program to make more
businesses are eligible to receive
loan.
10/3/2022
90 Resendiz
9/6/2022
Need speed cushions at intersection of Alvarado
and Santa Ana
Community Services
/ Development
Services
(Engineering)
Will be installed the week of
September 26th.
9/30/2022
91 Morales
2/7/2022
Grant chart, showing what grants are available,
which are applied for, status, etc. Will provide a
template
City Manager
On 6/6/2022 Agenda to request
grant writer. Grant writer
approved.
9/30/2022
92 Resendiz, Burns
5/2/2022
Earmark funds from ARPA to help businesses
transition to going green (after other ARPA
funding priorities are met)
City Manager
City will assist businesses as
requested. City Manager will
provide update at 10/3 Council
meeting.
10/3/2022
93 Morales
5/2/2022
An Ordinance to ensure that business are not
fined for stolen shopping carts
Police (Code
Enforcement) / City
Attorney
Second reading of ordinance will
be brought to Council on 10/3/22.
10/3/2022
94 Burns
9/6/2022
Organizational Charts for City and Departments
(include vacant positions)
City Manager
Departments submitting org
charts to City Managers Office for
review.
10/17/2022
Packet Pg. 551
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
95 Burns
9/6/2022
Update on downtown sign
City Manager /
Development
Services
(Engineering)
Engineering is currently reviewing
plans for sign. Structural review
will be completed on 9/16/22.
9/30/2022
96 Perez
1/18/2022
Update on the tree program
Community Services
Dept has received a list of all trees
trimmed or removed in Fiscal Year
2021-22. Report under review and
will be distributed to council.
10/5/2022
97 Burns/Velazquez
9/19/2022
Crosswalk on Ladd Lane
City Manager
Staff installed temporary
crosswalk markings while
contractor works to permanently
correct Ladd Lane.
10/3/2022
98 Burns
10/3/2022
Prune Street Pavement
Community Services
Prune St construction is scheduled
for August 2023. Potholes on
Prune St are scheduled to be
refilled by 10/31/22.
10/10/2022
99 Morales
10/3/2022
San Benito and Hawkins Street Traffic Study
Engineering
Study on intersection was
completed in 2022. All ways stops
were not warranted.
10/3/2022
100
Burns/Velazquez
9/6/2022
Confirm that judgement is due to city from Irma
Gonzalez and Elia Salinas and begin collection
process if applicable.
City Attorney
City's Risk Management firm has
confirmed that they are beginning
the collection process. Confirmed
that there are no other
outstanding legal judgements.
10/14/2022
Packet Pg. 552
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
101
Resendiz
10/17/2022
Forward email from Gavilan College
President/Superintendent to the local press and
to City Clerk for submission into the official
record
City Manager
Email was forwarded as requested
10/18/2022
102
Resendiz
5/2/2022
Update on whether the City can be more
restrictive regarding use of plastic bags
Community Services
/ City Attorney
City cannot pass a more restrictive
ordinance than the state.
10/20/2022
103
Resendiz, Perez
10/17/2022
Provide letter from Gavilan College on
Presentation done by Sunnyslope Water District
City Manager/City
Clerk
Letter was provided as requested
10/18/2022
104
Perez
11/7/2022
Financials for 150th Celebration
City Manager
Follow up meeting held with
Councilmember Perez and City
Manager.
11/14/2022
105
Perez/Morales
9/6/2022
Provide streets/sidewalks/alleys schedule
Community Services
City Manager's office is sending
out project schedules as
confirmed. Schedules will be
posted on social media as well.
11/21/2022
106
Morales
9/6/2022
Timeline for Council Projects
City Manager
Assistant City Manager working
with Department Heads to
develop timelines for projects.
11/30/2022
107
Morales
11/7/2022
Follow up with Planning Department regarding
customer service concerns brought up at San
Benito Chamber of Commerce Business
Advocacy Committee
City Manager
Confirming follow up meeting.
Will provide an update to Council.
11/30/2022
108
Burns
11/21/2022
Status Update on General Plan
Development
Services (Planning)
Timeline emailed to Council on
11/30/2022
11/30/2022
Packet Pg. 553
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
109
Resendiz
9/6/2022
General Plan Action Committee (GPAC) Update
Development
Services (Planning)
Timeline emailed to Council on
11/30/2022
11/30/2022
110
Burns
11/21/2022
Status on hiring an Development Services
Director, Airport Manager, Chief Building
Official, and Building Inspector
City Manager
Recruitment update provided to
Council. Interviews for
Administrative Services Director
will take place on the week of
December 5th. City Engineer
interviews scheduled for week of
December 12th.
11/30/2022
111
Perez
11/7/2022
Cienega Road Survey
Engineering
Draft report received 11/18. Final
report expected on 12/15/22
12/12/2022
112
Burns
12/5/2022
Financials for the 150th Year Celebration
City Manager
City Manager developing final
financial report to send to City
Council.
12/19/2022
113
Burns
12/5/2022
Status Report on Shot Spotter Program Update
Police
PD working with vendor to
provide a presentation to Council.
1/17/2023
114
Burns
11/21/2022
Next Steps to Implement Term Limits
City Clerk
Clerk will provide a memo to City
Council
1/30/2023
115
Burns
2/22/2022
Requested additional cameras be installed in the
Sunnyslope area due to stolen car items
Police
Equipment has been delivered.
Staff is waiting for the weather to
clear prior to install them.
1/31/2023
116
Burns
11/21/2022
Status on Gateway Monument Sign
City Manager
Installation is underway.
2/10/2023
Packet Pg. 554
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
117
Burns
12/5/2022
Status on Gateway Monument Sign
City Manager
Installation is underway.
2/10/2022
118
Morales
2/6/2023
Copies of City's contracts with 4LEAF
City Manager
Contracts sent to Council.
2/9/2023
119
Morales
2/6/2023
Status of money raised by the Community
Foundation to assist flood -impacted residents
City Manager
Update provided to Council
2/15/2023
120
Burns
2/21/2023
Options for fencing the Downtown area for the
motorcycle rally and charging an entrance fee
Police
Update will be provided at
3/6/2023 City Council meeting
3/6/2023
121
Burns
3/6/2023
Update on Police Communications Center
Police
Update sent to Council
3/15/2023
122
Burns
3/6/2023
Update on parklet request for 300 block of
Monterey
Development
Services
Application incomplete, business
owner and neighbor
3/12/2023
123
Morales
3/6/2023
HPD to follow up on incident reported by Mr.
Rojas
Police
Police report taken
3/12/2023
124
Burns
3/6/2023
Status of the downtown monument sign
Development
Services
Update provided to council on
3/16/23
3/16/2023
125
Resendiz
9/6/2022
Need speed cushions near Calaveras School on
Central Avenue
Community Services
/ Development
Services
(Engineering)
Post speed study completed.
Councilmember can request to
add speed hump using their
district allocation
2/20/2023
126
Velazquez
2/7/2022
Update from Beautification ad hoc committee in
March
Ad Hoc Committee
Waiting on Ad Hoc Committee to
meet
TBD
Packet Pg. 555
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
127
Burns
12/5/2022
Update on Cameras at the skate park
Police
Camera purchase request being
considered at 3/20/2023 council
meeting
3/20/2023
128
Burns
11/21/2022
Lighting on side streets
Community Services
Need to issue an RFP as estimate
is $150k. RFP boilerplate is
currently under review with City
Attorney. RFP released on March
15, 2023.
6/30/2023
129
Casey
4/3/2023
Post city vacancies on website
Human Resources
All active recruitments are
currently published on the City's
website and other websites,
including GovernmentJobs.com,
as well as industry -specific bulletin
boards based on Department
needs.
Updated on a
rolling basis
130
Burns
4/3/2023
Certificate of Recognition for former Parks &
Recreation Commissioner Alliyah Gomez
City Clerk
To be signed by Mayor on 4/17/23
and provided to Alliyah Gomez
5/15/2023
131
Morales
4/3/2023
Certificate of Recognition for Sarah Nordwick
with the SBC Food Bank
City Clerk
To be signed by Mayor on 4/17/23
and provided to Sarah Nordwick
5/1/2023
132
Burns
4/17/2023
Use of Council discretionary funds to repair
sidewalks
Community Services
List provided to Council
4/23/2023
133
Casey
3/20/2023
Update on participation in the San Benito
County Economic Development Committee by
the City
City Manager
City Manager to attend 3/30
committee meeting
3/30/2023
134
Burns
2/21/2023
Update on the Senior Council and if City has
contributed for past two years
Parks and Recreation
FY 2021-22 and 2022-23 Invoices
were requested for payment
3/31/2023
Packet Pg. 556
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
135
Perez
2/6/2023
Update on condor statue to be installed at Graf
and 4th Street
Community Services
Condor statue is at contractor's
yard and is 90% complete.
3/31/2023
136
Burns, Velazquez
5/2/2022
Staff research drought resistant ideas for Jerry
Gabe Dog Park and all future dog parks
Parks & Recreation
(Tina)
Staff met with landscapers to
assess sprinklers. Staff is
contacting other cities to learn
what materials they are using.
Landscapers will be seeding the
park on October.
4/25/2023
137
Resendiz
3/20/2023
Work with San Benito County to coordinate on
any Pride Month events
Parks & Recreation
City manager to discuss with
County CAO
4/26/2023
138
Morales
3/20/2023
Join committee to support bringing First Five
community center
Parks & Recreation
Referred to Parks Department
4/23/2023
139
Burns
2/22/2022
Requested discussion with the Parks Manager
about ideas for Skate Park, and City investing in
park cleanup.
Community Services
/ Parks & Recreation
The graffiti truck is operational
and Community Services is
responsible for abatement. We
are adding a maintenance position
to deal with graffiti on a regular
basis and will develop regular
routes to deal with graffiti before
it is reported.
3/31/2023
140
Resendiz
1/18/2022
Discuss creating a Homelessness committee with
representatives from different entities to tackle
homeless problem, to discuss this on a future
agenda
City Attorney
JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
Packet Pg. 557
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
141
Resendiz
5/2/2022
Update on the Homelessness JPA
City Attorney
JPA summary prepared by City
Attorney and sent to
Council.Homeless JPA being
discussed at Intergovernmental
Committee.
4/12/2023
142
Velazquez
2/7/2022
Update on alleys
Development
Services
(Engineering)
On 6/6/2022 Agenda. Alley survey
is underway - working on schedule
with surveyor. Topo survey work
began in late July of 2022. Topo
Surveys were completed in
September.
9/30/2022
143
Resendiz
3/6/2023
Update on Inclusionary Housing Ordinance
Development
Services
Planning Commission reviewed
ordinance on 2/23/23. Council
continued item until additonal
public outreach completed
(5/1/23)
5/1/2023
144
Morales
4/17/2023
Weeds at San Benito Street and Promise
Community Services
Crew dispatched to address
concern
5/3/2023
145
Burns
3/20/2023
Update on previous concerns by members of the
public regarding parklets that would harm their
business
Development
Services
Parklet not approved due to safety
concerns
5/4/2023
146
Resendiz
2/21/2023
Training for peace officers and dispatchers as
required by AB2504
City Attorney/Police
Training is scheduled and all staff
should complete by August of
2023.
5/8/2023
Packet Pg. 558
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
147
Burns
1/17/2023
Suggested potential changes to the process
regarding City Council's review of initiating a
general plan amendment to potentially lower
the threshold for the required Council vote to
approve the initiation.
City Attorney
Memo sent to Council
5/8/2023
148
Burns
3/6/2023
3/20/2023
Update on hiring of maintenance worker to
repaint sound walls citywide
Community Services
Interviews held on 5/8. Offers will
be made by 5/12. Paint truck is
currently operational.
5/31/2023
149
Burns
9/6/2022
Union Rd signs need to be replaced with Avenida
Cesar Chavez signs at Fairview and Hwy 25
intersections
Community Services
Sign installed on 6/1/2023
6/1/2023
150
Burns
3/6/2023
Update on Hillcrest east of Memorial to El Toro
Engineering
Project complete. Acceptance of
project will be presented to City
Council on 6/5/23.
6/5/2023
151
Resendiz
4/3/2023
Transcribe LGBTQ+ Manual for Public Officials
and provide to employees and other
jurisdictions.
City Manager
Transcription completed and
manual being reviewed by
Esperanza Center team.
6/5/2023
152
Burns
3/20/2023
Update on collection of fees from litigation City
has won
Administrative
Services
Staff are gathering information
and will report back to Council at a
future date
6/5/2023
153
Council
5/2/2022
Upgrade or replace the lights downtown and the
first block of the side streets with APRA funds
Community Services
RFP is closed. Contract will be
brought to the 6/5 Council
meeting for approval.
6/13/2023
Packet Pg. 559
2022
Completed Update Requests
H.1.a
#
Council Member
Meeting Date
Update Requested
Department
Status
Completed Date
154
Burns, Morales
4/3/2023
Employee Recognition Program
Human Resources
Staff looking at options to bring
back pre-COVID events
7/17/2023
155
Morales
3/20/2023
Update on the status of City's involvement in
regional efforts regarding broadband installation
City Manager
Staff working on developing a
report for council. Staff is
currently amending its LATA grant
application in an effort to secure
$500k for broadband design work.
8/7/2023
156
Velazquez
2/7/2022
Update on lighting on 6th street and solar lights
Engineering
Supplies have been received by
contractor. Material delays have
slowed project. Installation will
begin in May of 2023
6/30/2023
157
Burns
2/6/2023
Mountain lion shooting incident from 2022 -
Requested independent investigation of the
incident and the body camera footage to be
released and presented at regular city council
meeting
City Attorney/Police
Referred to City Attorney
8/1/2023
Packet Pg. 560