MAYOR
Mia Casey
COUNCIL MEMBERS
Rick Perez, District 1
Rolan Resendiz, District 2
Dolores Morales, District 3
Tim Burns, District 4
CITY MANAGER
David Mirrione
CITY ATTORNEY
Mary F. Lerner
CITY CLERK
Jennifer Woodworth
POLICE CHIEF
Carlos Reynoso
CITY TREASURER
Gordon Machado
REVISED CITY COUNCIL AGENDA
Special and Regular Meeting
December 18, 2023
Special meeting 5:00 PM
Regular meeting 6:30 PM
CITY OF HOLLISTER
CITY COUNCIL CHAMBERS, CITY HALL
375 FIFTH STREET
HOLLISTER, CA 95023
(831) 636-4300
www.hollister.ca.gov/
NOTICE TO PUBLIC
Persons who wish to address the City Council are asked to complete a speaker’s card and give it to the City Clerk before addressing the City Council. Those who wish to address the City Council on an agenda item will be heard when the presiding officer calls for comments from the audience. City related items not on the agenda will be heard under the Public Input section of the agenda. Following recognition persons desiring to speak are requested to advance to the podium and state their name and address. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. After hearing audience comments, the public portion of the meeting will be closed, and the matter brought to the City Council for discussion.
Requests to make presentations to the City Council should be submitted to the City Clerk’s Office at least ten days before the City Council meeting. It is customary for City staff members to review such matters before the formal presentation so that the City Council may have the benefit of all available data. PowerPoint presentations must be presented to the City Clerk by noon on the day of the City Council meeting.
PUBLIC PARTICIPATION NOTICE
The public may watch the meeting via live stream at:
City of Hollister Website:
http://hollisterca.iqm2.com/Citizens/Default.aspx
Community Media Access Partnership (CMAP):
City Council Monday, December 18, 2023 Page 2 of 12
http://cmaptv.com/watch/
City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489
City of Hollister Facebook Live at:
https://www.facebook.com/cityofhollister
Public Participation:
The public may attend meetings.
NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)
If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ
CALL TO ORDER
CLOSED SESSION - 5:00 P.M.
Public Comment (limited to any item listed on the Closed Session agenda) Closed Session will be held by the City Council of the City of Hollister to discuss the following matters:
1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6
Agency designated representatives: City Manager David Mirrione and Administrative Services Director Casey Estorga
Employee Organizations: Service Employees International Union
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (D) OF SECTION 54956.9 OF THE GOVERNMENT CODE (THREE CASES)
3. CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9.
EXISTING LITIGATION
Cain, et al. v. City of Hollister San Benito County Superior Court Case No. CU-22- 00087
City Council Monday, December 18, 2023 Page 3 of 12
4.CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OF SUBDIVISION (D) OF SECTION 54956.9 OF THE GOVERNMENT CODE (ONE
POTENTIAL CASE)
5.CONFERENCE WITH REAL PROPERTY NEGOTIATORS per Government Code Section 54956.8
Property: APN 021-010-0130
Agency Negotiator: David Mirrione, City Manager
Negotiating Parties: Guillermina Reynoso
Under Negotiation: Price and Terms
6.CONFERENCE WITH REAL PROPERTY NEGOTIATORS per Government Code Section 54956.8
Property: APN 054-220-0120
Agency Negotiator: David Mirrione, City Manager
Negotiating Parties: Curtis Moran
Under Negotiation: Price and Terms
PLEDGE OF ALLEGIANCE
ROLL CALL
VERIFICATION OF AGENDA POSTING
CLOSED SESSION - REPORT OUT
PROCLAMATIONS/RECOGNITIONS
SELECTION AND OATH FOR MAYOR PRO TEMPORE (City Clerk)
BRIEF DESCRIPTION: Per Hollister Municipal Code 2.04.060, after new Councilmembers are seated in election years and/or at a meeting in December the City Council shall select one of its members to serve as Mayor Pro Tempore for a term of one year. The Vice Mayor shall be chosen on a rotating basis in sequential order of districts. The District order is reversed due to refusal of the District 1 seat to take Vice Mayor in 2019. The Vice Mayor was named as District 4, in 2019, District 3, in 2020, District 2 in 2021, and District 1 in 2022. In 2023, Councilmember Morales (District 3) served as Vice Mayor, as the Councilmember from District 4 was not interested in the position. The next position in the current order is District 2.
RECOMMENDATION: Select one of the members of the City Council Councilmember Resendiz to serve as Vice Mayor, and the City Clerk will administer
City Council Monday, December 18, 2023 Page 4 of 12
A. CONSENT ITEMS
All items listed under consent agenda will be enacted by one motion authorizing actions indicated for those items so designated. There will be no separate discussion of these items unless requested by a member of the City Council, a staff member, or a member of the public.
Consent items are numbers: A1 -A16.
1. The minutes of the Special and Regular Meeting of City Council December 4, 2023
2. WARRANT REGISTER DECEMBER 18, 2023 AP (Finance)
BRIEF DESCRIPTION: Audit attached warrant register(s)
RECOMMENDATION: Ratify and approve the following warrant registers for the General-Special-Enterprise-Assessments funds dated:
• 11 -6-2023, in the amount of $9,516.27
• 11 -7-2023, in the amount of $4,474.63
• 11 -8-2023, in the amount of $465,984.81
• 11 -8-2023, in the amount of $681,938.65
• 11 -13-2023, in the amount of $302,198.18
• 11 -17-2023, in the amount of $402,600.63
• 11 -21-2023, in the amount of $1,735,858.83
• 11 -22-2023, in the amount of $707,863.27
• 11 -22-2023, in the amount of $286,672.88
3. CLAIM AGAINST THE CITY - FILED BY DON TONG (City Clerk) BRIEF DESCRIPTION: Don Tong filed a claim against the City on November 7, 2023.
RECOMMENDATION: Deny the claim and authorize staff to send the notice of rejection to the claimant.
4. CLAIM AGAINST THE CITY - FILED BY CARLOS MUNOZ (City Clerk) BRIEF DESCRIPTION: Carlos Munoz filed an amended claim against the City on November 27, 2023.
RECOMMENDATION: Deny the amended claim and authorize staff to send the notice of rejection to the claimant.
5. RESOLUTION NO. 2023-249 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING COUNCILMEMBER MORALES TO UP TO $4,500 OF CITY COUNCIL BUDGETED FY 23/24 DISCRETIONARY FUNDS FOR THE NASA COLONEL NICOLE MANN EVENT (City Manager)
BRIEF DESCRIPTION: A resolution of the City Council of Hollister authorizing Councilmember Morales to use up to $4,500 of FY 23/24 City Council budgeted discretionary funds for the NASA Colonel Nicole Mann event in partnership with
City Council Monday, December 18, 2023 Page 5 of 12
Youth Alliance and authorize the City Manager to execute a contract between the City of Hollister and Youth Alliance to provide food and transportation for youth to attend.
RECOMMENDATION: Adopt a resolution authorizing Councilmember Morales to use up to $4,500 of FY 23/24 City Council budgeted discretionary funds for the NASA Colonel Nicole Mann event in partnership with Youth Alliance and authorize the City Manager to execute a contract between the City of Hollister and Youth Alliance to provide food and transportation for youth to attend.
6. RESOLUTION NO. 2023-250 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER APPROVING POSITION ADDS/DELETES WITH NO NET IMPACT TO THE TOTAL AUTHORIZED POSITIONS IN THE FY 2023-24 ADOPTED BUDGET (Administrative Services)
BRIEF DESCRIPTION: City Council to consider authorizing two add/delete position changes with no net impact to the total number of authorized Full Time Equivalent (FTE) positions in the Fiscal Year 2023-24 Adopted Budget. This proposed change would do the following:
• Add one (1.00) Administrative Assistant FTE and delete one (1.00) Senior Support Services Assistant FTE in the City’s Parks & Recreation Department; and
• Add one (1.00) Senior Building Inspector FTE and delete one (1.00) Building Inspector FTE in the City’s Development Services Department.
RECOMMENDATION: Adopt a resolution authorizing two add/delete position changes with no net impact to the total number of authorized Full Time Equivalent (FTE) positions in the Fiscal Year 2023-24 Adopted Budget.
7. RESOLUTION NO. 2023-251 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER WAIVING THE SPECIFIC PLAN AMENDMENT FEE FOR THE BRIGHT FUTURE RECOVERY PROJECT LOCATED AT 1000 FAIRVIEW ROAD (Planning)
BRIEF DESCRIPTION: The Applicant, Bright Future Recovery, has requested a waiver of the required Application Fee for a Specific Plan Amendment for their project, a sober living facility, located at 1000 Fairview Road.
RECOMMENDATION: Approve a resolution waiving the Specific Plan Amendment fee for the project located at 1000 Fairview Road.
8. RESOLUTION NO. 2023-252 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER AUTHORIZING A CONTRACT WITH EMC PLANNING GROUP FOR
THE PREPARATION OF AN ENVIRONMENTAL DOCUMENT PURSUANT TO THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FOR THE MERIDIAN VILLAGE PROJECT (TENTATIVE MAP 2022-2 AND SITE & ARCHITECTURAL REVIEW 2022-15) (Planning)
BRIEF DESCRIPTION: The City of Hollister has selected a qualified private firm (EMC Planning Group), to establish a contract for environmental services and technical studies, including an Initial Study/Mitigated Negative Declaration for the
City Council Monday, December 18, 2023 Page 6 of 12
Meridian Village Project. The Resolution will authorize the City of Hollister to execute a Professional Services Agreement with EMC Planning Group and authorize environmental consulting services.
RECOMMENDATION: Adopt a resolution authorizing the execution of a Professional Services Agreement with EMC Planning Group for environmental consulting services and associated technical studies for Meridian Village Tentative Map 2022-2 and Site & Architectural Review 2022-15.
9. RESOLUTION NO. 2023-253 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER RENEWING REGULATORY PERMIT FOR EUPHORIC LIFE, INC. TO OPERATE A CANNABIS MANUFACTURING FACILITY AT 807 INDUSTRIAL DRIVE (APN 056-270-012-000) (Cannabis)
BRIEF DESCRIPTION: The City Council will consider renewing a regulatory permit for Euphoric Life, Inc. to operate a cannabis manufacturing facility.
RECOMMENDATION: Adopt a resolution approving the renewal of a regulatory permit for Euphoric Life, Inc. to operate a cannabis manufacturing facility located at 807 Industrial Drive.
10. RESOLUTION NO. 2023-254 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER RENEWING REGULATORY PERMIT FOR EUPHORIC LIFE INC TO OPERATE A CANNABIS DISTRIBUTION FACILITY AT 807 INDUSTRIAL DRIVE (APN 056-270-012-000) (Cannabis)
BRIEF DESCRIPTION: The City Council will consider renewing a regulatory permit for Euphoric Life Inc. to operate a cannabis distribution facility.
RECOMMENDATION: Adopt a resolution approving the renewal of a regulatory permit for Euphoric Life Inc. to operate a cannabis distribution facility located at 807 Industrial Drive.
11. RESOLUTION NO. 2023-255 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER APPROVING THE CITY OF HOLLISTER COMMUNITY FACILITIES DISTRICT NO. 2 (POLICE AND FIRE SERVICES) FISCAL YEAR 2022/23 ANNUAL ACCOUNTABILITY REPORT (Planning)
BRIEF DESCRIPTION: A specific section of the California Government Code (Section 50075.1 and 53410) requires annual reporting for voter-approved special taxes issued subsequent to January 2001. The Local Agency Special Tax and Bond Accountability Act (Accountability Act) was enacted by the California State Legislators through Senate Bill 165 requiring annual reporting of any local special tax and/or bond to be filed by the local measure, proceeds of the special tax, account into which proceeds are deposited and amounts of funds collected.
RECOMMENDATION: Adopt a resolution of the City Council of the City of Hollister approving the City of Hollister Community Facility District No. 2 (Police and Fire Services) Fiscal Year 2022/23 Annual Accountability Report.
City Council Monday, December 18, 2023 Page 7 of 12
12. RESOLUTION NO. 2023-256 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER APPROVING THE CITY OF HOLLISTER COMMUNITY FACILITIES DISTRICT NO. 4 (PUBLIC FACILITIES SERVICES) FISCAL YEAR 2022/23 ANNUAL ACCOUNTABILITY REPORT (Planning)
BRIEF DESCRIPTION: A specific section of the California Government Code (Section 50075.1 and 53410) requires annual reporting for voter-approved special taxes issued subsequent to January 2001. The Local Agency Special Tax and Bond Accountability Act (Accountability Act) was enacted by the California State Legislators through Senate Bill 165 requiring annual reporting of any local special tax and/or bond to be filed by the local measure, proceeds of the special tax, account into which proceeds are deposited and amounts of funds collected.
RECOMMENDATION: Adopt a resolution of the City Council of the City of Hollister approving the City of Hollister Community Facility District No. 4 (Public Facilities Services) Fiscal Year 2022/23 Annual Accountability Report.
13. RESOLUTION NO. 2023-257 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER APPROVING THE CITY OF HOLLISTER COMMUNITY FACILITIES DISTRICT NO. 5 (POLICE AND FIRE SERVICES) FISCAL YEAR 2022/23 ANNUAL ACCOUNTABILITY REPORT (Planning)
BRIEF DESCRIPTION: A specific section of the California Government Code (Section 50075.1 and 53410) requires annual reporting for voter-approved special taxes issued subsequent to January 2001. The Local Agency Special Tax and Bond Accountability Act (Accountability Act) was enacted by the California State Legislators through Senate Bill 165 requiring annual reporting of any local special tax and/or bond to be filed by the local measure, proceeds of the special tax, account into which proceeds are deposited and amounts of funds collected.
RECOMMENDATION: Adopt a resolution of the City Council of the City of Hollister approving the City of Hollister Community Facility District No. 5 (Police and Fire Services) Fiscal Year 2022/23 Annual Accountability Report.
14. RESOLUTION NO. 2023-259 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER APPROVING THE CONTRACTUAL AGREEMENT FOR AN
INDEPENDENCE DAY FIREWORK SHOW WITH PYRO SPECTACULARS NORTH, INC., SCHEDULED FOR JULY 4, 2024, AT THE HOLLISTER AIRPORT (Recreation) BRIEF DESCRIPTION: This resolution would approve an agreement with Pyro Spectaculars North, Inc., for a firework show at the Hollister Airport on Thursday, July 4, 2024.
RECOMMENDATION: Adopt a resolution approving an agreement with Pyro Spectaculars North, Inc., for a firework show at the Hollister Airport on Thursday, July 4, 2024.
15. RESOLUTION NO. 2023-260 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER AUTHORIZING THE CITY MANAGER TO EXECUTE A SIX-MONTH TERM EXTENSION TO CONTRACT AMENDMENT NO. 2 TO THE PROFESSIONAL
SERVICES AGREEMENT WITH KELLEY ENGINEERING AND SURVEYING, FOR ADDITIONAL PROFESSIONAL ENGINEERING SERVICES (Engineering)
City Council Monday, December 18, 2023 Page 8 of 12
BRIEF DESCRIPTION: Consider authorizing the City Manager to execute a six- month term extension to Contract Amendment No. 2 to the Professional Services Agreement with Kelley Engineering and Surveying, for additional Professional Engineering Services.
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a six-month term extension to Contract Amendment No. 2 to the Professional Services Agreement with Kelley Engineering and Surveying, for additional Professional Engineering Services.
16. RESOLUTION NO. 2023-261 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENT NO. 2, A SIX-MONTH TERM EXTENSION TO CONTRACT AMENDMENT NO. 1, TO THE PROFESSIONAL SERVICES AGREEMENT WITH SAN
BENITO ENGINEERING AND SURVEYING, FOR ADDITIONAL PROFESSIONAL ENGINEERING SERVICES (Engineering)
BRIEF DESCRIPTION: A resolution authorizing the City Manager to execute a second contract amendment to the Professional Services Agreement with San Benito Engineering and Surveying for additional professional engineering services, extending the term of Amendment No. 1 for an additional six (6) months.
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a second contract amendment to the Professional Services Agreement with San Benito Engineering and Surveying for additional professional engineering services, extending the term of Amendment No. 1 for an additional six (6) months.
B. CITY OF HOLLISTER AS THE SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY
None.
C. PUBLIC INPUT
This is the time for anyone in the audience to speak on any item not on the agenda and within the subject matter jurisdiction of the council. Speaker cards are available in the lobby, and are to be completed and given to the City Clerk before speaking. When the City Clerk calls your name, please come to the podium, state your name and city for the record, and speak to the City Council. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. Each speaker will be limited to three (3) minutes with a maximum of 30 minutes per subject. Please note that state law prohibits the City Council from discussing or taking action on any item not on the agenda.
D. PETITIONS, REMONSTRANCES, AND COMMUNICATIONS
1. CITY MANAGER REPORT
RECOMMENDATION: Receive report from City Manager.
2. TRAININGS AND CONFERENCES
RECOMMENDATION: Receive reports from staff on Training and Conferences.
E. PUBLIC HEARINGS
City Council Monday, December 18, 2023 Page 9 of 12
None.
F. INTRODUCTION AND ADOPTION OF RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 1242: Council Code of Conduct Ordinance (City Attorney) BRIEF DESCRIPTION: Adoption of the proposed ordinance will codify amendments to the Council Code of Conduct to increase penalties to City Councilmembers for violating the Council Code of Conduct.
RECOMMENDATION: Introduce an ordinance amending Chapter 2.04 of the Hollister Municipal Code to amend the Council Code of Conduct to increase penalties to City Councilmembers who violate the Council Code of Conduct.
2. RESOLUTION NO. 2023-262 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER APPROVING A GRANT AGREEMENT WITH THE CALIFORNIA OFFICE OF PUBLIC SCHOOL CONSTRUCTION FOR $5,000,000.00 AND A
MEMORANDUM OF UNDERSTANDING WITH THE CITY OF HOLLISTER AND THE
SAN BENITO HIGH SCHOOL DISTRICT TO SUPPORT BUILDING OF A NEW CAFETERIA AT HOLLISTER HIGH SCHOOL (City Manager)
BRIEF DESCRIPTION: A resolution of the City Council of the City of Hollister approving a grant agreement with the California Office of Public School Construction for $5,000,000.00 and a Memorandum of Understanding with the City of Hollister and the San Benito High School District to support building of a new cafeteria at the Hollister High School.
RECOMMENDATION: Adopt a resolution of the City Council of the City of Hollister approving a grant agreement with the California Office of Public School Construction for $5,000,000.00 and execute a Memorandum of Understanding between the City of Hollister and the San Benito High School District to support building of a new cafeteria at the Hollister High School and authorize the City Manager to execute the grant agreement, memorandum of understanding, and any and all necessary amendments.
3. RESOLUTION NO. 2023-263 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER APPROVING A REGULATORY PERMIT FOR L PLUS L, LLC TO OPERATE A CANNABIS CULTIVATION AT 1785 SAN FELIPE ROAD (APN 051-120- 076-000) (Cannabis)
BRIEF DESCRIPTION: The City Council will consider approving a regulatory permit for L Plus L, LLC to operate a cannabis cultivation facility at 1785 San Felipe Road.
RECOMMENDATION: Adopt a resolution approving a regulatory permit for L Plus L, LLC to operate a cannabis cultivation facility at 1785 San Felipe Road, upon completion of their conditions of approval.
4. RESOLUTION NO. 2023-258 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN
AGREEMENT TO PURCHASE AN AERIAL LADDER FIRE TRUCK APPARATUS
WITH SOURCEWELL PURSUANT TO HOLLISTER MUNICIPAL CODE
COMPETITIVE BIDDING EXEMPTIONS-COOPERATIVE PURCHASING (Fire)
City Council Monday, December 18, 2023 Page 10 of 12
BRIEF DESCRIPTION: This resolution will authorize the use of Sourcewell to purchase an aerial ladder fire truck apparatus using Sourcewell pursuant to Hollister Municipal Code competitive bidding exemptions cooperative purchasing.
RECOMMENDATION: Adopt a resolution authorizing the Hollister Fire Department to enter into a purchase agreement to purchase an aerial ladder fire truck apparatus with Sourcewell.
5. RESOLUTION NO. 2023-264 A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HOLLISTER AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY- HORN AND ASSOCIATES, INC., IN AN AMOUNT NOT-TO-EXCEED $410,511, FOR
ADDITIONAL SERVICES TO ASSIST THE CITY WITH EXTENSION OF STAFF,
REVIEW OF IMPROVEMENT PLANS, PLANNING APPLICATIONS AND
DEVELOPMENT REVIEW COMMITTEE REVIEWS (Engineering)
BRIEF DESCRIPTION: Consider authorizing the City Manager to execute a contract amendment to the professional services agreement with Kimley-Horn and Associates, Inc., in an amount not-to-exceed $410,511, for additional services to assist the City with extension of staff (City Engineer), review of improvement plans, planning applications and Development Review Committee (DRC) reviews.
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a contract amendment to the professional services agreement with Kimley-Horn and Associates, Inc., in an amount not-to-exceed $410,511, for additional services to assist the City with extension of staff, review of improvement plans, planning applications and DRC reviews.
G. REPORTS OF CITY COUNCIL, OFFICERS, BOARDS, AND COMMITTEES
1. ODOR NEAR WASTEWATER TREATMENT PLANT UPDATE (Public Works) BRIEF DESCRIPTION: Staff to provide a presentation and update regarding odors reported near the City’s Wastewater Treatment Plant.
RECOMMENDATION: Receive presentation and provide possible direction to staff.
2. DISCUSSION AND DIRECTION REGARDING LANDFILL EXPANSION (City Attorney)
BRIEF DESCRIPTION: Staff will provide a presentation regarding the potential risk to the City of Hollister related to the proposed expansion of the San Benito County Landfill.
RECOMMENDATION: Receive presentation and provide possible direction to staff.
3. 2024 CITY COUNCIL COMMITTEE ASSIGNMENTS (City Clerk) BRIEF DESCRIPTION: Council shall designate Council Members primary and alternate assignments for external agencies and City Council Committees.
City Council Monday, December 18, 2023 Page 11 of 12
RECOMMENDATION: Designate primary and alternates for all external agency and City Council Committee assignments.
4. INFORMATIONAL REPORTS FROM CITY COUNCIL, CITY MANAGER, CITY
ATTORNEY, CITY CLERK AND STAFF
RECOMMENDATION: Receive informational reports from the City Council, City Manager, City Attorney, Chief of Police, City Clerk, and other Staff as applicable.
5. REPORTS FROM CITY COUNCIL MEMBERS REGARDING COMMITTEES ON
WHICH THEY SERVE
RECOMMENDATION: Receive oral reports from members regarding the activities of various Ad Hoc and Standing City Council Committees.
H. UNFINISHED BUSINESS
1. UPDATED CITY COUNCIL PROJECTS (City Manager)
BRIEF DESCRIPTION: City Council requested a list of agenda items, work items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.
RECOMMENDATION: Receive the report and hold a discussion, if desired.
I. NEW BUSINESS
None.
J. MISCELLANEOUS
None.
K. CITY OF HOLLISTER AS THE SUCCESSOR HOUSING AGENCY OF THE
REDEVELOPMENT AGENCY
None.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification of 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)
Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or videotaped or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.
City Council Monday, December 18, 2023 Page 12 of 12
To access written translation during the meeting, please scan the QR Code or click this link:
Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
https://attend.wordly.ai/join/NLJC-7137
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir
Use a headset on your phone for audio or read the transcript on your device.
Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.
STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: DECEMBER 18, 2023
SUBMITTED: December 14, 2023
DEPARTMENT:
DEPARTMENT HEAD:
City Clerk
Jennifer Woodworth, City Clerk
TITLE OF ITEM: SELECTION AND OATH FOR MAYOR PRO TEMPORE BRIEF DESCRIPTION: Per Hollister Municipal Code 2.04.060, after new Councilmembers are seated in election years and/or at a meeting in December the City Council shall select one of its members to serve as Mayor Pro Tempore for a term of one year. The Vice Mayor shall be chosen on a rotating basis in sequential order of districts. The District order is reversed due to refusal of the District 1 seat to take Vice Mayor in 2019. The Vice Mayor was named as District 4, in 2019, District 3, in 2020, District 2 in 2021, and District 1 in 2022. In 2023, Councilmember Morales (District 3) served as Vice Mayor, as the Councilmember from District 4 was not interested in the position. The next position in the current order is District 2.
RECOMMENDATION: Select one of the members of the City Council Councilmember Resendiz to serve as Vice Mayor, and the City Clerk will administer the oath of office.
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
CITY COUNCIL OF THE
CITY OF HOLLISTER
Minutes of Special and Regular Meeting
December 4, 2023
SPECIAL MEETING- 5:30 P.M.
Mayor Casey called the special meeting of the City Council of the City of Hollister to order at 5:31 p.m.
PUBLIC PARTICIPATION NOTICE
CALL TO ORDER
CLOSED SESSION - 5:30 P.M.
1. CONFERENCE WITH LEGAL COUNSEL - LIABILITY CLAIMS
GOVERNMENT CODE SECTION 54956.95
Claimants: Don Tong, Stephanie and Kevin Medeiros, Carlos R. Munoz, Mel Nielsen
Agency Claimed Against: City of Hollister
City Attorney Lerner read the closed session item titles.
Councilmember Burns moved, and Councilmember Morales seconded the motion to adjourn into closed session. Motion carried 4-0-0 (Councilmember Resendiz absent).
The special meeting closed at 5:58 p.m.
JOINT MEETING OF THE HOLLISTER CITY COUNCIL AND PLANNING COMMISSION- 6:00 P.M.
Mayor Casey called the joint meeting of the City of Hollister City Council and Planning Commission to order at 6:01 p.m.
Councilmembers Perez, Resendiz, Morales, Burns and Mayor Casey present.
Planning Commissioners Corona, Henderson, and Lenoir present.
1. JOINT PLANNING COMMISSION AND CITY COUNCIL STUDY SESSION 2023-2031 HOUSING ELEMENT UPDATE
Planning Manager Eva Kelly introduced Bryant DeLaTorre with Kimley Horn who provided the staff report.
Planning Commissioner Henderson inquired regarding the percentage of Hollister residents that are considered low income and below.
City Council Monday, December 4, 2023 Page 2 of 13
Mr. DeLaTorre stated roughly 30% of Hollister residents fall within the low income range and below.
Councilmember Resendiz inquired if the City has enough land to currently accommodate the Regional Housing Needs Analysis (RHNA) requirements.
Mr. DeLaTorre stated rezoning would be required to accommodate the current RHNA requirements within current City limits.
Mayor Casey inquired if the City is able to deny development projects that would help fulfill RHNA allocations.
City Attorney Mary Lerner stated there are risks associated with denying the projects which could be discussed separately from discussion of the Housing Element.
Mayor Casey opened public comment at 6:41 p.m.
Dennis Martin with the Building Industry Association stated the current numbers are not feasible and should be studied for feasibility. Mr. Martin provided comments regarding the builders' remedy option and encouraged the Council to approve the Housing Element.
Gary Hildinger provided comments.
Mr. Hildinger was removed from the meeting due to making comments that were irrelevant and outside the purview of the City Council.
Keegan Bells provided comments.
Mayor Casey closed public comment at 6:47 p.m.
Planning Commissioner Carol Lenoir stated the appeal period for the RHNA allocations is likely passed and provided information regarding the Association of Monterey Bay Area Governments RHNA allocation for the City.
Councilmember Resendiz expressed concern regarding the negative impacts of additional housing on infrastructure, including traffic and schools.
Councilmember Resendiz supported filing an appeal of the RHNA allocation and adopting the housing element under protest if adoption is required.
Councilmember Burns stated the RHNA allocation for the City is unrealistic.
Mayor Casey requested additional information regarding a potential appeal of the City's RHNA allocation, but stated she does not want to hold up approval of the Housing Element.
City Council Monday, December 4, 2023 Page 3 of 13
Councilmember Resendiz requested staff research why the City's RHNA's numbers are higher in comparison to nearby cities.
Planning Commissioner Lenoir supported the recommendations included in the draft Housing Element.
The special meeting adjourned at 7:05 p.m.
PLEDGE OF ALLEGIANCE
Councilmember Morales led the Pledge of Allegiance.
ROLL CALL
The Regular Meeting of the City Council was called to order by Mayor Mia Casey on December, 4, 2023 at 7:05 PM in the City Council Chambers at 375 Fifth Street, Hollister, CA 95023.
Attendee Name Title Status Arrived
Mia Casey Mayor Present
Rick Perez District 1 Present
Rolan Resendiz District 2 Present
Dolores Morales District 3 Present
Tim Burns District 4 Present
Mary F. Lerner City Attorney Present
Jennifer Woodworth City Clerk Present
Carlos Reynoso Police Chief Present
David Mirrione City Manager Present
Gordon Machado City Treasurer Absent
VERIFICATION OF AGENDA POSTING
City Clerk Woodworth reported the agenda for the City Council of the City of Hollister special and regular meetings of December 4, 2023 was posted on the bulletin board at City Hall on December 1, 2023 at 11:48 a.m. per Government Code Section 54954.2.
CLOSED SESSION - REPORT OUT
City Attorney Lerner stated no reportable action was taken in closed session.
PROCLAMATIONS/RECOGNITIONS
CERTIFICATE OF RECOGNITION FOR KEN LINDSAY
Councilmember Perez presented a certificate of recognition to Ken Lindsay.
Mr. Lindsay commented on how the City of Hollister has always been great to work with and thanked the Council for the recognition.
A. CONSENT ITEMS
City Council Monday, December 4, 2023 Page 4 of 13
All items listed under the consent agenda will be enacted in one motion authorizing the actions indicated for those items so designated.
The Consent Agenda items were heard following Agenda Item E1.
Councilmember Resendiz pulled Item A2 from the consent agenda.
Councilmember Burns pulled Items A10 and A14 from the Consent Agenda.
City Manger David Mirrione stated there was a typo on Item A6, and it should authorize $4,500 of Councilmember Resendiz's discretionary budget to be allocated for the Los Posadas events.
Mayor Casey opened public comment at 9:30 p.m.
Sandra Copas requested the City work with her regarding her claim against the City to protect her Constitutional rights and the rights of other Hollister residents.
Stacie McGrady expressed concern regarding the City Council weighing in on international matters and requested the Council not take action on Resolution 2023-240.
Andy Hsia-Coron thanked the Council for putting Item A7 on the agenda and expressed concern regarding potential genocide and war crimes in Gaza and Israel.
Julio Rodriguez supported adoption of Resolution 2023-240.
Mayor Casey closed public comment at 9:40 p.m.
Councilmember Resendiz moved, and Councilmember Burns seconded the motion to approve the consent agenda items, except for Items A2, A10, and A14 with the amendment to Agenda A6. Motion carried 4-0-0 (Councilmember Perez absent).
RESULT: Adopted [Unanimous]
MOTION: Rolan Resendiz
SECOND: Tim Burns
AYES: Casey, Resendiz, Morales, Burns
NOES:
RECUSED:
ABSTAIN:
ABSENT: Perez
1. THE MINUTES OF THE SPECIAL AND REGULAR MEETING OF THE CITY COUNCIL NOVEMBER 20, 2023
2. Item moved to Items pulled from the Consent Agenda.
3. CLAIM AGAINST THE CITY - FILED BY SANDRA COPAS
4. CLAIM AGAINST THE CITY - FILED BY MANUEL DIAZ
City Council Monday, December 4, 2023 Page 5 of 13
5. RESOLUTION NO. 2023-238 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER APPROVING THE CITY OF HOLLISTER'S
INTERNAL AND EXTERNAL LOGO USE POLICY
6. RESOLUTION NO. 2023-239 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER AUTHORIZING COUNCILMEMBER RESENDIZ TO UP TO $2,500 OF CITY COUNCIL BUDGETED FY 23/24
DISCRETIONARY FUNDS FOR THE 2023 LAS POSADAS CELEBRATION EVENTS
7. RESOLUTION NO. 2023-240 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER AFFIRMING THE CITY OF HOLLISTER’S
SUPPORT FOR AN IMMEDIATE CEASEFIRE IN GAZA AND ISRAEL
8. RESOLUTION NO. 2023-241 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER REPEALING RESOLUTION NO. 2010-135
WHICH ESTABLISHED CERTAIN STREETS AND PORTIONS THEREOF
AS TRUCK ROUTES AND APPROVING CERTAIN STREETS OR
PORTIONS THEREOF IN THE CITY OF HOLLISTER AS TRUCK ROUTES
9. RESOLUTION NO. 2023-242 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER GRANTING ACCEPTANCE OF PUBLIC
IMPROVEMENTS AND APPROVING REDUCTION IN PERFORMANCE
BOND FOR WEST OF FAIRVIEW PHASE 1A SUBDIVISION
10. Item moved to Items pulled from the Consent Agenda.
11. RESOLUTION NO. 2023-244 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER ACKNOWLEDGING HOLLISTER FIRE
DEPARTMENT HAS PERFORMED THE INSPECTIONS OF CERTAIN
OCCUPANCIES REQUIRED ANNUALLY PURSUANT TO SECTION
13146.4 OF THE CALIFORNIA HEALTH AND SAFETY CODE AND
ACCEPT THE COMPLIANCE REPORTING FOR STATE-MANDATED
LOCAL PROGRAMS FOR SENATE BILL NO. 1205
12. RESOLUTION NO. 2023-245 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY
AND DEBTBOOK FOR VARIOUS FINANCIAL REPORTING SERVICES
13. RESOLUTION NO. 2023-246 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER RATIFYING THE HOLLISTER PUBLIC WORKS DEPARTMENT APPLICATION FOR THE 2023 MONTEREY BAY AIR
RESOURCES DISTRICT DIESEL ENGINE & EQUIPMENT REPLACEMENT
PROGRAM GRANT TO SUPPLEMENT A PORTION OF THE COST IN
PURCHASING A NEW JCB FORKLIFT
ITEMS PULLED FROM THE CONSENT CALENDAR
City Council Monday, December 4, 2023 Page 6 of 13
1. ORDINANCE NO. 1241 AN ORDINANCE OF THE CITY OF HOLLISTER AMENDING ARTICLE II -PURCHASING OF CHAPTER 3.06 – PROCEDURES FOR SUPPLIES, OF TITLE 3 - REVENUE AND FINANCE, OF THE
HOLLISTER MUNICIPAL CODE (ITEM A2)
Mayor Casey opened public comment at 9:43 p.m.
Larry Murphy supported Council adoption of Ordinance 1241.
Tim Sorci supported Council adoption of Ordinance 1241.
David Bini supported Council adoption of Ordinance 1241
Serafin Lopez Jr. supported Council adoption of Ordinance 1241 and shared his experience of working in a union and the union's support of him and his family over the years.
Tony Garcia supported Council adoption of Ordinance 1241.
Edmundo Escarcega supported Council adoption of Ordinance 1241.
Mayor Casey closed public comment at 9:48 p.m.
Councilmember Burns supported reducing the threshold for community workforce agreements from $250,000 to $150,000 at a future date.
Councilmember Burns moved, and Councilmember Morales seconded the motion to adopt Ordinance 1241. Motion carried 3-1-0 via roll call vote (Councilmember Resendiz opposed; Councilmember Perez absent).
RESULT: Adopted [3 to 1]
MOTION: Tim Burns
SECOND: Dolores Morales
AYES: Casey, Morales, Burns
NOES: Resendiz
RECUSED:
ABSTAIN:
ABSENT: Perez
2. RESOLUTION NO. 2023-243 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER TO ACCEPT THE PROPOSALS RECEIVED, AWARD A CONTRACT IN THE AMOUNT OF $314,656.13 TO COMMUNITY
TREE SERVICES AND AUTHORIZE THE EXECUTION OF A CONTRACT FOR THE SAN BENITO COUNTY FUEL REDUCTION PROJECT. (ITEM A10) Battalion Chief Charlie Bedolla responded to Council questions regarding the bidding process and nature of the project.
Mayor Casey opened public comment at 9:53 p.m.
City Council Monday, December 4, 2023 Page 7 of 13
No speakers present.
Mayor Casey closed public comment at 9:53 p.m.
Councilmember Burns moved, and Councilmember Morales seconded the motion to adopt Resolution 2023-243. Motion carried 4-0-0 (Councilmember Perez absent).
RESULT: Adopted [Unanimous]
MOTION: Tim Burns
SECOND: Dolores Morales
AYES: Casey, Resendiz, Morales, Burns
NOES:
RECUSED:
ABSTAIN:
ABSENT: Perez
3. RESOLUTION NO. 2023-247 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER RE-AUTHORIZING CITY MANAGER TO
PURCHASE TWO PATROL VEHICLES AT THE NEW NOT TO EXCEED
PRICE OF $112,000
Councilmember Burns suggested additional vehicles may be needed.
Police Chief Carlos Reynoso stated the City is currently limiting itself to only purchasing two vehicles per year.
Mayor Casey opened public comment at 9:55 p.m.
No speakers present.
Mayor Casey closed public comment at 9:55 p.m.
Councilmember Morales moved, and Councilmember Resendiz seconded the motion to adopt Resolution 2023-247. Motion carried 4-0-0 (Councilmember Perez absent).
RESULT: Adopted [Unanimous]
MOTION: Dolores Morales
SECOND: Rolan Resendiz
AYES: Casey, Resendiz, Morales, Burns
NOES:
RECUSED:
ABSTAIN:
ABSENT: Perez
City Council Monday, December 4, 2023 Page 8 of 13
B. CITY OF HOLLISTER AS THE SUCCESSOR AGENCY OF THE
REDEVELOPMENT AGENCY
No items.
C. PUBLIC INPUT
By consensus, the City Council agreed to continue the meeting past 10:00 p.m.
Darin Del Curto requested City Council direction to staff regarding the process for approving permits from the condominiums in the 400 Block of San Benito Street and associated impact fees. Mr. Del Curto requested the condominiums be inspected and approved for a certificate of occupancy on an individual basis.
D. PETITIONS, REMONSTRANCES, AND COMMUNICATIONS
1. CITY MANAGER REPORT
No reports.
2. TRAININGS AND CONFERENCES
No reports.
E. PUBLIC HEARINGS
1. ORDINANCE NO. 1243 AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF HOLLISTER APPROVING ZONING ORDINANCE AMENDMENT
2023-4 TO ADOPT CHAPTER 17.36 INCLUSIONARY HOUSING
PROGRAM
This item was heard following Item F1.
Planning Manager Eva Kelly provided the staff report.
Councilmembers Resendiz and Burns requested and received clarification regarding the Planning Commission's recommendation related to the proposed percentages of housing allocated to very-low, low-, and moderate- income levels.
Mayor Casey opened the public hearing at 8:45 p.m.
Bella Rosales spoke on behalf of Hollister Guardians, which supports additional affordable housing in Hollister, and stated the percentage should stay at 20%.
Andy Hsia-Coron opposed reducing the required percentage of affordable housing from 20% to 15%.
Mary Hsia-Coron stated the City will still not reach its affordable housing goals if it reduces the required percentage of affordable housing from 20% to 15% and encouraged the City to partner with other organizations to bring in more affordable housing.
City Council Monday, December 4, 2023 Page 9 of 13
Sam Ramos expressed concern regarding the lack of affordable housing in Hollister and suggested raising the required percentage to 30% or 40%. Mr.
Ramos supported rental control in Hollister.
Maureen Nelson opposed reducing the required percentage of affordable housing from 20% to 15% and stated the community has a greater need for affordable housing in Hollister than in surrounding communities.
Kevin Henderson shared information regarding the deliberation by the Planning Commission as they formed their recommendation.
Dennis Martin spoke on behalf of the Building Industry Association of California and stated the proposed ordinance would likely obstruct building of new housing in Hollister. Mr. Martin recommended 7.5% for low-income and
7.5% for moderate-income and recommended adopting a clause that a developer may bring any alternative option if it would increase the number of affordable units in Hollister and increase affordability for residents.
Carly Robles opposed reducing the required percentage of affordable housing from 20% to 15% and stated the City is not required to build the houses that are required by the RHNA allocation.
Julio Rodriguez opposed reducing the required percentage of affordable housing from 20% to 15%, stated more housing will increase negative impacts on Hollister residents, and opposed expanding the City's sphere of influence.
Mayor Casey closed the public hearing at 9:08 p.m.
Councilmember Burns stated he would like to see more alternative compliance options to consider as part of the inclusionary housing ordinance requirements.
Mayor Casey expressed concern regarding the larger density bonus that would be required as outlined in the feasibility study of the 20% requirement proposed in the inclusionary housing ordinance.
Councilmember Resendiz moved to deny Ordinance 1243.
Motion failed for a lack of a second.
Mayor Casey moved, and Councilmember Morales seconded to introduce Ordinance 1243. Motion failed 2-2-0 (Councilmembers Resendiz and Burns opposed; Councilmember Perez absent).
City Council Monday, December 4, 2023 Page 10 of 13
RESULT: Defeated [2 to 2]
MOTION: Mia Casey
SECOND: Dolores Morales
AYES: Casey, Morales
NOES: Resendiz, Burns
RECUSED:
ABSTAIN:
ABSENT: Perez
F. INTRODUCTION AND ADOPTION OF RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 2023-248 CONSIDER AND ADOPT A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF HOLLISTER ADOPTING A
COMMUNITY WORKFORCE AGREEMENT TO BE EXECUTED FOR ALL
FUTURE PUBLIC WORKS PROJECTS IN EXCESS OF $250,000.00
This item was heard following Proclamations/Recognitions.
City Manager David Mirrione provided the staff report.
Mayor Casey opened public comment at 7:17 p.m.
Rod Smalling supported the proposed resolution which will support Hollister residents being able to work in their community.
Neils Ash supported the proposed resolution which will support Hollister residents being able to work in their community.
Tony Garcia supported the proposed resolution which will support Hollister residents being able to work in their community, such as the Hollister High School project.
Patrick Boileau supported the proposed resolution stating it will help support underserved communities, including veterans.
J. Atencio supported the proposed resolution which will support Hollister residents being able to work in their community.
David Bini, Executive Director with the San Benito and Santa Clara Counties Building Trades Council, supported the proposed resolution which will support Hollister residents being able to work in their community.
Casey Van Den Heuvel supported the proposed resolution stating it will help guarantee benefits for Hollister residents.
Erica Valentine supported the proposed resolution stating it will improve quality of life for Hollister residents.
City Council Monday, December 4, 2023 Page 11 of 13
Mark Plubell supported the proposed resolution, which benefit the Hollister community and its residents.
Danny Mangan supported the proposed resolution stating it will promote higher quality construction companies bidding on projects and result in higher quality projects for the community.
Serafin Lopez Jr. supported the proposed resolution stating it will support families and the community because residents will not need to spend as much time commuting.
Frank Austin supported the proposed resolution to ensure access to healthcare benefits and prevailing wage for workers.
Maureen Nelson stated her support for unions and stated changing order of the agenda should be consistent for each City Council meeting.
Ron Chessire supported the proposed resolution stating it will create opportunities for young members of the community.
Paul Gutierrez supported the proposed resolution stating it will benefit the local community and support apprenticeship programs for younger workers.
Andy Hsia-Coron supported the proposed resolution.
Mayor Casey closed public comment at 7:42 p.m.
Councilmember Burns moved, and Councilmember Morales seconded the motion to adopt Resolution 2023-248. Motion carried 4-1-0 via roll call vote (Councilmember Resendiz opposed).
RESULT: Adopted [4 to 1]
MOTION: Tim Burns
SECOND: Dolores Morales
AYES: Casey, Perez, Morales, Burns
NOES: Resendiz
RECUSED:
ABSTAIN:
ABSENT:
The Council recessed at 7:49 p.m. and reconvened at 8:01 p.m. with Councilmembers Resendiz, Morales, Burns and Mayor Casey present.
Councilmember Perez left the meeting at 7:50 p.m.
G. REPORTS OF CITY COUNCIL, OFFICERS, BOARDS, AND COMMITTEES
City Council Monday, December 4, 2023 Page 12 of 13
1. PRESENTATION ON HOLLISTER POLICE ANIMAL CARE & SERVICES
STATISTICS IN THE CITY AND COUNTY
Animal Care and Services Supervisor Alyssa Bautista and Animal Control Officer Eli Harvey provided the staff report.
Councilmember Resendiz requested a study to better understand the true cost of providing services to San Benito County and suggested entering into a contract with the City of San Juan Bautista.
Councilmember Burns requested and received clarification regarding the costs shared by San Benito County and suggested creating a process for cost recovery from violators of the regulations.
Mayor Casey opened public comment at 10:37 p.m.
Stacie McGrady requested the Hollister Municipal Code be updated to expand the mandatory spay/neuter requirements to include huskies, German shepherds, cattle dogs, Belgian Malinois and similar working type dog breeds, and the crossbreeds of each of these breeds.
Mayor Casey closed public comment at 10:40 p.m.
Councilmember Burns requested the City Attorney create a more formal agreement with San Benito County for animal control services.
2. Reports from City Council Members regarding Committees on which they serve
No reports.
3. Informational Reports from City Council, City Manager, City Attorney, City Clerk and Staff
Councilmember Resendiz requested a future agenda item requiring Council approval of tentative maps.
City Attorney Mary Lerner reported she is researching this item as the City Council previously considered it.
Councilmember Burns requested certificates of recognition for True Value Hardware, Village Market on Hillcrest, and Hollister Super on Third Street; requested use of discretionary funds to build a memorial for victims who died during the COVID-19 pandemic; requested use of his discretionary funds to install dog waste bag dispensers in Sunnyslope Village on Sunset; requested information on road engineering options near Sunnyslope Lane and Beverly Drive such as a crosswalk with flashing lights; and requested staff review the agreement with Del Curto Construction for the 400 Block of San Benito Street.
City Council Monday, December 4, 2023 Page 13 of 13
Councilmember Morales requested an update on the traffic study of San Benito Street between Hawkins Street to Nash Road due to complaints related to speeding and traffic in that area; requested use of her discretionary funds up to $5,000 to support Hollister students attending the NASA Colonel Nicole Mann event being organized by Congresswoman Zoe Lofgren, including securing a location and food for the event.
Mayor Casey supported the request for a traffic study San Benito Street between Hawkins Street and Nash Road and stated it should include pedestrian traffic; requested a study of McCray Street behind the shopping center and requested a future Council agenda item to discuss potential options and address blight in the area; and requested City policies related to traffic calming measures and City trees be posted on the City's website.
City Manager David Mirrione confirmed Council consensus for the requested items.
H. UNFINISHED BUSINESS
1. UPDATED CITY COUNCIL PROJECTS
I. NEW BUSINESS
No items.
J. MISCELLANEOUS
No items.
K. CITY OF HOLLISTER AS THE SUCCESSOR HOUSING AGENCY OF THE
REDEVELOPMENT AGENCY
No items.
L. ADJOURNMENT
Councilmember Morales moved, and Councilmember Burns seconded the motion to adjourn the meeting 10:56 p.m. Motion carried 4-0-0 (Councilmember Perez absent).
Respectfully submitted,
Jennifer Woodworth, MMC
City Clerk
STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: DECEMBER 18, 2023
SUBMITTED: December 5, 2023
DEPARTMENT:
DEPARTMENT HEAD:
Finance
Casey Estorga, Administrative
Services Director
TITLE OF ITEM: WARRANT REGISTER DECEMBER 18, 2023 AP
BRIEF DESCRIPTION: Audit attached warrant register(s)
RECOMMENDATION: Ratify and approve the following warrant registers for the General-Special-Enterprise-Assessments funds dated:
• 11-6-2023, in the amount of $9,516.27
• 11-7-2023, in the amount of $4,474.63
• 11-8-2023, in the amount of $465,984.81
• 11-8-2023, in the amount of $681,938.65
• 11-13-2023, in the amount of $302,198.18
• 11-17-2023, in the amount of $402,600.63
• 11-21-2023, in the amount of $1,735,858.83
• 11-22-2023, in the amount of $707,863.27
• 11-22-2023, in the amount of $286,672.88
ATTACHMENTS:
1. Expense Approval Register AP 11-7-23
2. Expense Approval Register AP SPECIAL 11-6-23
3. Expense Approval Register DP 11-8-23
4. Expense Approval Register PYR 11-8-23
5. Expense Approval Register AP SPECIAL 11-13-23
6. Expense Approval Register AP 11-17-23
7. Expense Approval Register AP 11-21-23
8. Expense Approval Register PYR 11-22-23
9. Expense Approval Register DP 11-22-23
10. Budget Report-11-30-23_Meeting 12-18-23
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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STAFF REPORT
CITY COUNCIL AGENDA
DATE: December 18, 2023 AGENDA ITEM: Consent
STUDY SESSION DATE: N/A
TITLE OF ITEM: Warrant Register --General-Special�Enterprise-Assessment Funds BRIEF DESCRIPTION: Audit attached warrant register
STAFF RECOMMENDATION: Review and approve the report and register(s) attached.
DEPARTMENT SUMMARY: Sufficient resources are available in each of the funds listed above to satisfy the amount of the warrant and payroll disbursements on this FINANCIAL IMPACT:
FUND REGISTER TOTAL:
General Fund:
Special Fund:
Capital. Projects Fund:
Enterprise Fund:
Assessment Fund:
Fund 850/851
Amount Transferred to Payroll:
TOTAL AMOUNT DISBURSED:
DEPARTMENT: Administrative Services Department
CONTACT PERSON: Cecilia Rodriguez, Management Analyst
Valera Key, Accounting Technician II
PHONE NUMBER: (831)636-4301 ext. 22
$707,863.27
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$707,863.27
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH THE STAFF RECOMMENDATION. __________________ _Cecilia Rodriguez, Management Analyst A.2.h
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12/5/2023 8:22:10 AM Page 1 of 27
Budget Report
City of Hollister Account Summary
For Fiscal: 2023-2024 Period Ending: 11/30/2023
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 101 - General Fund
GROUP HEALTH INSURANCE 0.00 0.94 -0.94 0.00 %0.00101-1100-701009 0.00 Postage 0.00 6.57 -6.57 0.00 %0.00101-1100-710005 0.00
OPERATING SUPPLIES 8,000.00 6,163.53 1,836.47 77.04 %0.00101-1100-710015 8,000.00 REPAIRS/MAINTENANCE 4,000.00 4,917.40 -917.40 122.94 %0.00101-1100-710040 4,000.00 RENTALS/LEASES 11,500.00 5,958.73 5,541.27 51.82 %0.00101-1100-710045 11,500.00 MEMBERSHIPS/DUES 0.00 245.00 -245.00 0.00 %0.00101-1100-710055 0.00 GAS/ELECTRIC 20,000.00 261.78 19,738.22 1.31 %0.00101-1100-725001 20,000.00 WATER/SEWER 1,500.00 579.69 920.31 38.65 %0.00101-1100-725005 1,500.00 TELEPHONE 2,500.00 633.22 1,866.78 25.33 %0.00101-1100-725010 2,500.00 FEES: FILING/DUMP 1,250.00 518.00 732.00 41.44 %0.00101-1100-729000 1,250.00 PROFESSIONAL SERVICES 20,000.00 3,329.00 16,671.00 16.65 %0.00101-1100-730000 20,000.00 MISCELLANEOUS EXPENSE 0.00 6,006.00 -6,006.00 0.00 %0.00101-1100-733001 0.00 PROPERTY INSURANCE 350,000.00 601.00 349,399.00 0.17 %0.00101-1100-735001 350,000.00 MBASIA ANNUAL LIAB. PREMIUM 0.00 1,559,256.75 -1,559,256.75 0.00 %0.00101-1100-735002 0.00 INSURANCE CLAIMS 0.00 97,367.49 -97,367.49 0.00 %75.00101-1100-735005 0.00 CONTRACTS: SALES TAX SERVICES 20,000.00 1,228.98 18,771.02 6.14 %0.00101-1100-740000 20,000.00 CONTRACTS: PROPERTY TAX ADM 30,000.00 0.00 30,000.00 0.00 %0.00101-1100-740003 30,000.00 CONTRACTS: Holliday Inn Exp & Sui…150,000.00 0.00 150,000.00 0.00 %0.00101-1100-740016 150,000.00 CONTRACTS: AUDITING SERVICES 30,000.00 0.00 30,000.00 0.00 %0.00101-1100-740065 30,000.00 CONTRACTS: LEGAL SERVICES 100,000.00 62,902.26 37,097.74 62.90 %0.00101-1100-740087 100,000.00 CONTRACTS: JANITORIAL 55,000.00 17,649.80 37,350.20 32.09 %0.00101-1100-740100 55,000.00 CMAP / CABLE ACCESS 55,000.00 13,051.58 41,948.42 23.73 %0.00101-1100-740240 55,000.00 CONTRACTS: FAIRFIELD INN T.O.T. …225,000.00 0.00 225,000.00 0.00 %0.00101-1100-740312 225,000.00 LIBRARY 15,000.00 0.00 15,000.00 0.00 %0.00101-1100-740370 15,000.00 INTEREST PAYMENTS 3,000.00 33.35 2,966.65 1.11 %0.00101-1100-747000 3,000.00 PRINCIPAL PAYMENTS 16,000.00 3,547.03 12,452.97 22.17 %0.00101-1100-748000 16,000.00 GRANTS: NON-PROFIT ORG.225,000.00 90,000.00 135,000.00 40.00 %0.00101-1100-749001 225,000.00 IMPROVEMENTS 0.00 52,992.97 -52,992.97 0.00 %0.00101-1100-750050 0.00 TRANSFERS OUT 500,000.00 0.00 500,000.00 0.00 %0.00101-1100-799999 500,000.00 CONTINGENCY 1,000,000.00 0.00 1,000,000.00 0.00 %0.00101-1100-999999 1,000,000.00 SALARIES REGULAR 26,991.00 10,163.00 16,828.00 37.65 %2,032.60101-1105-701001 26,991.00 Retirement 735.00 283.80 451.20 38.61 %56.76101-1105-701005 735.00 GROUP HEALTH INSURANCE 88,392.00 33,875.00 54,517.00 38.32 %7,496.90101-1105-701009 88,392.00 LIFE & LTD INSURANCES 354.00 132.75 221.25 37.50 %29.50101-1105-701010 354.00 WORKERS COMPENSATION 1,200.00 0.00 1,200.00 0.00 %0.00101-1105-701011 1,200.00 MEDICARE 383.00 132.10 250.90 34.49 %26.08101-1105-701013 383.00 F.I.C.A. OASDI 0.00 458.40 -458.40 0.00 %91.68101-1105-701014 0.00 CalPERS Retirees HLTH Contribution 1,800.00 604.00 1,196.00 33.56 %0.00101-1105-701025 1,800.00 OFFICE SUPPLIES 400.00 0.00 400.00 0.00 %0.00101-1105-710001 400.00 Postage 0.00 9.73 -9.73 0.00 %0.00101-1105-710005 0.00
OPERATING SUPPLIES 7,500.00 1,449.96 6,050.04 19.33 %0.00101-1105-710015 7,500.00 PRINTING/BINDING 300.00 0.00 300.00 0.00 %0.00101-1105-710030 300.00 MEMBERSHIPS/DUES 100,000.00 30,277.99 69,722.01 30.28 %0.00101-1105-710055 100,000.00 Conferences/Meetings - Mayor 5,000.00 0.00 5,000.00 0.00 %0.00101-1105-722005 5,000.00 CONFERENCES/MEETINGS - DIST. 1 5,000.00 57.64 4,942.36 1.15 %0.00101-1105-722006 5,000.00 CONFERENCES/MEETINGS - DIST. 2 5,000.00 0.00 5,000.00 0.00 %0.00101-1105-722007 5,000.00 CONFERENCES/MEETINGS - DIST. 3 5,000.00 650.00 4,350.00 13.00 %0.00101-1105-722008 5,000.00 CONFERENCES/MEETINGS - DIST. 4 5,000.00 0.00 5,000.00 0.00 %0.00101-1105-722009 5,000.00 TELEPHONE 2,100.00 463.65 1,636.35 22.08 %0.00101-1105-725010 2,100.00 PROFESSIONAL SERVICES 100,000.00 0.00 100,000.00 0.00 %0.00101-1105-730000 100,000.00 Discretionary - Mayor 50,000.00 0.00 50,000.00 0.00 %0.00101-1105-730006 50,000.00 A.2.j
Packet Pg. 71
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 2 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
Discretionary - District 1 50,000.00 847.26 49,152.74 1.69 %0.00101-1105-730007 50,000.00 Discretionary - District 2 50,000.00 4,998.77 45,001.23 10.00 %0.00101-1105-730008 50,000.00 Discretionary - District 3 50,000.00 0.00 50,000.00 0.00 %0.00101-1105-730009 50,000.00 Discretionary - District 4 50,000.00 0.00 50,000.00 0.00 %0.00101-1105-730010 50,000.00 MBASIA ANNUAL LIAB. PREMIUM 5,000.00 0.00 5,000.00 0.00 %0.00101-1105-735002 5,000.00 CONTRACTS: LEGAL SERVICES 50,000.00 46,562.65 3,437.35 93.13 %0.00101-1105-740087 50,000.00 SALARIES REGULAR 386,415.00 147,044.16 239,370.84 38.05 %32,453.02101-1110-701001 386,415.00 OTHER COMPENSATION 5,983.00 3,787.50 2,195.50 63.30 %825.00101-1110-701004 5,983.00 Retirement 33,664.00 14,770.06 18,893.94 43.87 %3,281.39101-1110-701005 33,664.00 GROUP HEALTH INSURANCE 89,442.00 33,615.35 55,826.65 37.58 %7,584.38101-1110-701009 89,442.00 LIFE & LTD INSURANCES 5,048.00 1,372.32 3,675.68 27.19 %304.96101-1110-701010 5,048.00 WORKERS COMPENSATION 10,000.00 0.00 10,000.00 0.00 %0.00101-1110-701011 10,000.00 MEDICARE 5,600.00 2,258.07 3,341.93 40.32 %498.31101-1110-701013 5,600.00 F.I.C.A. OASDI 0.00 3.69 -3.69 0.00 %0.82101-1110-701014 0.00 LEAVE PAYOUTS 10,000.00 0.00 10,000.00 0.00 %0.00101-1110-701030 10,000.00 OFFICE SUPPLIES 3,000.00 143.53 2,856.47 4.78 %0.00101-1110-710001 3,000.00 POSTAGE 150.00 57.45 92.55 38.30 %0.00101-1110-710005 150.00 OPERATING SUPPLIES 2,500.00 988.59 1,511.41 39.54 %0.00101-1110-710015 2,500.00 PRINTING/BINDING 750.00 0.00 750.00 0.00 %0.00101-1110-710030 750.00 REPAIRS/MAINTENANCE 4,000.00 0.00 4,000.00 0.00 %0.00101-1110-710040 4,000.00 BOOKS/PUBLICATIONS 1,000.00 0.00 1,000.00 0.00 %0.00101-1110-710050 1,000.00 MEMBERSHIPS/DUES 1,500.00 225.00 1,275.00 15.00 %0.00101-1110-710055 1,500.00 MILEAGE/AUTO ALLOWANCE 500.00 188.57 311.43 37.71 %0.00101-1110-722001 500.00 CONFERENCES/MEETINGS 6,500.00 33.81 6,466.19 0.52 %0.00101-1110-722005 6,500.00 TRAINING 14,000.00 3,094.68 10,905.32 22.10 %0.00101-1110-722010 14,000.00 TELEPHONE 1,500.00 708.34 791.66 47.22 %0.00101-1110-725010 1,500.00 LEGAL NOTICES 7,000.00 0.00 7,000.00 0.00 %0.00101-1110-728000 7,000.00 PROFESSIONAL SERVICES 15,000.00 0.00 15,000.00 0.00 %0.00101-1110-730000 15,000.00 CONTRACTS: CODE UPDATES 6,000.00 0.00 6,000.00 0.00 %0.00101-1110-740024 6,000.00 CONTRACT: COMMUNITY PROMOT…1,000.00 0.00 1,000.00 0.00 %0.00101-1110-740026 1,000.00 CONTRACT: COMPUTER PROGRAMS 57,000.00 24,952.29 32,047.71 43.78 %0.00101-1110-740027 57,000.00 CONTRACTS: DEPT PROMOTION 250.00 0.00 250.00 0.00 %0.00101-1110-740040 250.00 CONTRACTS: DOCUMENT IMAGING 50,000.00 0.00 50,000.00 0.00 %0.00101-1110-740057 50,000.00 CONTRACTS: LEGAL SERVICES 200,000.00 14,962.11 185,037.89 7.48 %0.00101-1110-740087 200,000.00 EDUCATION CERT INCENTIVE 14,500.00 4,086.00 10,414.00 28.18 %0.00101-1110-740273 14,500.00 FURNITURE/FIXTURES 3,000.00 0.00 3,000.00 0.00 %0.00101-1110-750060 3,000.00 SALARIES REGULAR 744,766.00 174,796.93 569,969.07 23.47 %36,587.54101-1120-701001 744,766.00 SALARIES TEMPORARY 30,000.00 1,050.70 28,949.30 3.50 %0.00101-1120-701002 30,000.00 SALARIES OT 7,500.00 0.00 7,500.00 0.00 %0.00101-1120-701003 7,500.00 OTHER COMPENSATION 4,840.00 3,558.40 1,281.60 73.52 %741.68101-1120-701004 4,840.00 Retirement 67,226.00 24,491.60 42,734.40 36.43 %3,333.14101-1120-701005 67,226.00 UNEMPLOYMENT INS PAYMENT 0.00 6,135.00 -6,135.00 0.00 %0.00101-1120-701007 0.00 GROUP HEALTH INSURANCE 182,560.00 36,567.90 145,992.10 20.03 %8,101.90101-1120-701009 182,560.00 LIFE & LTD INSURANCES 8,153.00 1,360.53 6,792.47 16.69 %302.34101-1120-701010 8,153.00 WORKERS COMPENSATION 10,000.00 0.00 10,000.00 0.00 %0.00101-1120-701011 10,000.00 MEDICARE 10,554.00 2,562.74 7,991.26 24.28 %536.26101-1120-701013 10,554.00 F.I.C.A. OASDI 0.00 3.70 -3.70 0.00 %0.74101-1120-701014 0.00 CalPERS Retirees HLTH Contribution 0.00 604.00 -604.00 0.00 %0.00101-1120-701025 0.00 LEAVE PAYOUT 25,000.00 0.00 25,000.00 0.00 %0.00101-1120-701030 25,000.00 OFFICE SUPPLIES 5,000.00 1,519.06 3,480.94 30.38 %0.00101-1120-710001 5,000.00 POSTAGE 50.00 129.99 -79.99 259.98 %0.00101-1120-710005 50.00 OPERATING SUPPLIES 4,000.00 2,278.21 1,721.79 56.96 %56.79101-1120-710015 4,000.00 PRINTING/BINDING 350.00 46.96 303.04 13.42 %0.00101-1120-710030 350.00 MEMBERSHIPS/DUES 2,500.00 4,004.10 -1,504.10 160.16 %0.00101-1120-710055 2,500.00 CONFERENCES/MEETINGS 5,000.00 1,553.27 3,446.73 31.07 %0.00101-1120-722005 5,000.00 TRAINING 12,000.00 25.00 11,975.00 0.21 %0.00101-1120-722010 12,000.00 TELEPHONE 3,500.00 928.19 2,571.81 26.52 %0.00101-1120-725010 3,500.00 PROFESSIONAL SERVICES 60,000.00 48,403.19 11,596.81 80.67 %0.00101-1120-730000 60,000.00 A.2.j
Packet Pg. 72
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 3 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
MBASIA ANNUAL LIAB. PREMIUM 10,000.00 0.00 10,000.00 0.00 %0.00101-1120-735002 10,000.00 GROUP HEALTH INSURANCE 0.00 13.03 -13.03 0.00 %0.00101-1125-701009 0.00 WORKERS COMPENSATION 6,250.00 0.00 6,250.00 0.00 %0.00101-1125-701011 6,250.00 CalPERS Retirees HLTH Contribution 0.00 604.00 -604.00 0.00 %0.00101-1125-701025 0.00 OFFICE SUPPLIES 2,500.00 356.33 2,143.67 14.25 %0.00101-1125-710001 2,500.00 POSTAGE 200.00 0.00 200.00 0.00 %0.00101-1125-710005 200.00 OPERATING SUPPLIES 5,500.00 2,228.55 3,271.45 40.52 %137.12101-1125-710015 5,500.00 FUEL/OIL 500.00 0.00 500.00 0.00 %0.00101-1125-710035 500.00 REPAIRS/MAINTENANCE 5,400.00 174.90 5,225.10 3.24 %0.00101-1125-710040 5,400.00 TRAINING 3,000.00 0.00 3,000.00 0.00 %0.00101-1125-722010 3,000.00 GAS/ELECTRIC 3,500.00 700.03 2,799.97 20.00 %0.00101-1125-725001 3,500.00 WATER/SEWER 3,500.00 85.52 3,414.48 2.44 %0.00101-1125-725005 3,500.00 TELEPHONE 2,500.00 399.71 2,100.29 15.99 %0.00101-1125-725010 2,500.00 LEGAL NOTICES 3,000.00 0.00 3,000.00 0.00 %0.00101-1125-728000 3,000.00 PROFESSIONAL SERVICES 18,000.00 0.00 18,000.00 0.00 %0.00101-1125-730000 18,000.00 AUDITING/LEGAL SERVICES 6,000.00 0.00 6,000.00 0.00 %0.00101-1125-730001 6,000.00 PROPERTY INSURANCE 6,700.00 0.00 6,700.00 0.00 %0.00101-1125-735001 6,700.00 CONTRACTS:JANITORIAL 3,300.00 0.00 3,300.00 0.00 %0.00101-1125-740100 3,300.00 SALARIES REGULAR 3,113.00 1,153.80 1,959.20 37.06 %230.76101-1150-701001 3,113.00 GROUP HEALTH INSURANCE 38,271.00 11,053.53 27,217.47 28.88 %2,456.34101-1150-701009 38,271.00 LIFE & LTD INSURANCES 0.00 26.55 -26.55 0.00 %5.90101-1150-701010 0.00 WORKERS COMPENSATION 250.00 0.00 250.00 0.00 %0.00101-1150-701011 250.00 MEDICARE 0.00 11.84 -11.84 0.00 %2.26101-1150-701013 0.00 F.I.C.A. OASDI 0.00 71.50 -71.50 0.00 %14.30101-1150-701014 0.00 SALARIES REGULAR 713,834.00 243,083.23 470,750.77 34.05 %55,170.48101-1155-701001 713,834.00 SALARIES TEMPORARY 0.00 5,174.52 -5,174.52 0.00 %614.13101-1155-701002 0.00 SALARIES OT 3,000.00 710.18 2,289.82 23.67 %0.00101-1155-701003 3,000.00 OTHER COMPENSATION 27,062.00 7,051.55 20,010.45 26.06 %1,611.14101-1155-701004 27,062.00 Retirement 58,858.00 38,959.46 19,898.54 66.19 %8,209.87101-1155-701005 58,858.00 UNEMPLOYMENT INS PAYMENT 0.00 4,793.56 -4,793.56 0.00 %0.00101-1155-701007 0.00 GROUP HEALTH INSURANCE 138,795.00 63,427.71 75,367.29 45.70 %16,235.85101-1155-701009 138,795.00 LIFE & LTD INSURANCES 7,904.00 2,288.84 5,615.16 28.96 %603.21101-1155-701010 7,904.00 WORKERS COMPENSATION 50,000.00 0.00 50,000.00 0.00 %0.00101-1155-701011 50,000.00 MEDICARE 8,099.00 3,863.66 4,235.34 47.71 %877.49101-1155-701013 8,099.00 F.I.C.A. OASDI 0.00 6.39 -6.39 0.00 %1.61101-1155-701014 0.00 LEAVE PAYOUTS 10,000.00 4,488.05 5,511.95 44.88 %1,795.22101-1155-701030 10,000.00 OFFICE SUPPLIES 2,500.00 4,900.01 -2,400.01 196.00 %236.56101-1155-710001 2,500.00 POSTAGE 5,500.00 1,566.32 3,933.68 28.48 %0.00101-1155-710005 5,500.00 OPERATING SUPPLIES 3,000.00 5,450.51 -2,450.51 181.68 %84.14101-1155-710015 3,000.00 PRINTING/BINDING 5,000.00 1,150.54 3,849.46 23.01 %697.02101-1155-710030 5,000.00 REPAIRS/MAINTENANCE 1,500.00 250.00 1,250.00 16.67 %0.00101-1155-710040 1,500.00 RENTALS/LEASES 5,500.00 1,466.57 4,033.43 26.66 %154.75101-1155-710045 5,500.00 MEMBERSHIPS/DUES 2,500.00 1,229.90 1,270.10 49.20 %0.00101-1155-710055 2,500.00 CONFERENCES/MEETINGS 3,500.00 0.00 3,500.00 0.00 %0.00101-1155-722005 3,500.00 TRAINING 10,000.00 5,887.14 4,112.86 58.87 %0.00101-1155-722010 10,000.00 GAS/ELECTRIC 1,800.00 467.02 1,332.98 25.95 %0.00101-1155-725001 1,800.00 TELEPHONE 1,500.00 1,428.18 71.82 95.21 %0.00101-1155-725010 1,500.00 FEES: FILING/DUMP 1,000.00 0.00 1,000.00 0.00 %0.00101-1155-729000 1,000.00 PROFESSIONAL SERVICES 20,000.00 9,478.14 10,521.86 47.39 %0.00101-1155-730000 20,000.00 MBASIA ANNUAL LIAB. PREMIUM 12,000.00 0.00 12,000.00 0.00 %0.00101-1155-735002 12,000.00 Contracts: Bank Service Charge 2,000.00 0.00 2,000.00 0.00 %0.00101-1155-740025 2,000.00 CONTRACT: COMPUTER PROGRAMS 36,000.00 31,126.05 4,873.95 86.46 %0.00101-1155-740027 36,000.00 CONTRACTS: LEGAL SERVICES 20,000.00 1,950.00 18,050.00 9.75 %0.00101-1155-740087 20,000.00 CONTRACTS: CH POSTAGE MACHINE 2,500.00 745.74 1,754.26 29.83 %0.00101-1155-740088 2,500.00 CONTRACTS: PEST CONTROL 2,000.00 344.12 1,655.88 17.21 %0.00101-1155-740187 2,000.00 SALARIES REGULAR 239,217.00 61,253.42 177,963.58 25.61 %15,370.89101-1157-701001 239,217.00 OTHER COMPENSATION 4,874.00 10,574.61 -5,700.61 216.96 %8,679.05101-1157-701004 4,874.00 Retirement 36,126.00 28,157.67 7,968.33 77.94 %9,383.38101-1157-701005 36,126.00 A.2.j
Packet Pg. 73
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 4 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
GROUP HEALTH INSURANCE 50,844.00 9,940.30 40,903.70 19.55 %2,207.74101-1157-701009 50,844.00 LIFE & LTD INSURANCES 2,706.00 553.85 2,152.15 20.47 %132.13101-1157-701010 2,706.00 WORKERS COMPENSATION 4,000.00 0.00 4,000.00 0.00 %0.00101-1157-701011 4,000.00 MEDICARE 3,467.00 1,156.07 2,310.93 33.34 %355.72101-1157-701013 3,467.00 LEAVE PAYOUTS 10,000.00 5,735.31 4,264.69 57.35 %0.00101-1157-701030 10,000.00 OFFICE SUPPLIES 350.00 350.00 0.00 100.00 %0.00101-1157-710001 350.00 OPERATING SUPPLIES 400.00 69.30 330.70 17.33 %0.00101-1157-710015 400.00 FUEL/OIL 6,000.00 2,004.14 3,995.86 33.40 %0.00101-1157-710035 6,000.00 REPAIRS/MAINTENANCE 350.00 0.00 350.00 0.00 %0.00101-1157-710040 350.00 MEMBERSHIPS/DUES 200.00 0.00 200.00 0.00 %0.00101-1157-710055 200.00 CONFERENCES/MEETINGS 5,000.00 0.00 5,000.00 0.00 %0.00101-1157-722005 5,000.00 TRAINING 20,000.00 0.00 20,000.00 0.00 %0.00101-1157-722010 20,000.00 TELEPHONE 2,500.00 471.89 2,028.11 18.88 %0.00101-1157-725010 2,500.00 PROFESSIONAL SERVICES 60,000.00 537.84 59,462.16 0.90 %0.00101-1157-730000 60,000.00 CITY NW & COMPUTER REPAIRS 10,000.00 5,112.68 4,887.32 51.13 %0.00101-1157-731004 10,000.00 CITY NW & COMPUTER REPLACEM…30,100.00 17,560.78 12,539.22 58.34 %0.00101-1157-731005 30,100.00 COMPUTER SOFTWARE 2,150.00 0.00 2,150.00 0.00 %0.00101-1157-731006 2,150.00 CITY NETWORK SUPPLIES 2,500.00 78.66 2,421.34 3.15 %0.00101-1157-731008 2,500.00 CONTRACTS: NETWORK SERVICES 84,000.00 23,175.21 60,824.79 27.59 %0.00101-1157-740014 84,000.00 CONTRACT: COMPUTER PROGRAMS 81,000.00 7,602.34 73,397.66 9.39 %0.00101-1157-740027 81,000.00 CONTRACTS: GPS Monitoring 0.00 150.68 -150.68 0.00 %0.00101-1157-740109 0.00 HARDWARE MAINT - IS 117,000.00 63,953.36 53,046.64 54.66 %0.00101-1157-740196 117,000.00 MACHINERY/EQUIPMENT 104,000.00 0.00 104,000.00 0.00 %0.00101-1157-750070 104,000.00 SALARIES REGULAR 424,039.00 147,946.84 276,092.16 34.89 %34,098.18101-1160-701001 424,039.00 SALARIES OT 5,000.00 0.00 5,000.00 0.00 %0.00101-1160-701003 5,000.00 OTHER COMPENSATION 6,271.00 6,018.20 252.80 95.97 %1,519.55101-1160-701004 6,271.00 Retirement 38,650.00 31,022.39 7,627.61 80.26 %7,331.31101-1160-701005 38,650.00 GROUP HEALTH INSURANCE 113,415.00 38,406.01 75,008.99 33.86 %8,933.75101-1160-701009 113,415.00 LIFE & LTD INSURANCES 5,806.00 1,792.53 4,013.47 30.87 %426.99101-1160-701010 5,806.00 WORKERS COMPENSATION 4,500.00 0.00 4,500.00 0.00 %0.00101-1160-701011 4,500.00 MEDICARE 6,144.00 2,332.15 3,811.85 37.96 %588.75101-1160-701013 6,144.00 F.I.C.A. OASDI 0.00 2.60 -2.60 0.00 %0.61101-1160-701014 0.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 604.00 -604.00 0.00 %0.00101-1160-701025 0.00 LEAVE PAYOUTS 5,000.00 3,987.46 1,012.54 79.75 %3,987.46101-1160-701030 5,000.00 OFFICE SUPPLIES 1,200.00 1,148.85 51.15 95.74 %339.56101-1160-710001 1,200.00 POSTAGE 200.00 740.74 -540.74 370.37 %0.00101-1160-710005 200.00 OPERATING SUPPLIES 5,500.00 12,815.72 -7,315.72 233.01 %3,662.96101-1160-710015 5,500.00 LAB & MEDICAL 1,700.00 0.00 1,700.00 0.00 %0.00101-1160-710016 1,700.00 ADVERTISING 3,500.00 395.00 3,105.00 11.29 %0.00101-1160-710025 3,500.00 PRINTING/BINDING 1,000.00 0.00 1,000.00 0.00 %0.00101-1160-710030 1,000.00 RENTALS/LEASES 32,600.00 16,710.15 15,889.85 51.26 %0.00101-1160-710045 32,600.00 MEMBERSHIPS/DUES 3,000.00 1,345.96 1,654.04 44.87 %0.00101-1160-710055 3,000.00 CONFERENCES/MEETINGS 3,000.00 0.00 3,000.00 0.00 %0.00101-1160-722005 3,000.00 TRAINING 50,000.00 12,422.82 37,577.18 24.85 %6,817.63101-1160-722010 50,000.00 GAS/ELECTRIC 2,000.00 1,013.29 986.71 50.66 %0.00101-1160-725001 2,000.00 WATER/SEWER 1,000.00 251.21 748.79 25.12 %0.00101-1160-725005 1,000.00 TELEPHONE 2,200.00 996.96 1,203.04 45.32 %0.00101-1160-725010 2,200.00 PROFESSIONAL SERVICES 150,000.00 27,508.34 122,491.66 18.34 %0.00101-1160-730000 150,000.00 CONTRACTS: EAP 12,000.00 0.00 12,000.00 0.00 %0.00101-1160-740054 12,000.00 CONTRACTS: LEGAL SERVICES 50,000.00 27,242.20 22,757.80 54.48 %0.00101-1160-740087 50,000.00 CPS TESTING SERVICES 1,000.00 0.00 1,000.00 0.00 %0.00101-1160-740161 1,000.00 CONTRACTS: PEST CONTROL 4,000.00 440.00 3,560.00 11.00 %0.00101-1160-740187 4,000.00 SALARIES REGULAR 723,359.00 164,473.26 558,885.74 22.74 %33,128.79101-2025-701001 723,359.00 SALARIES TEMPORARY 15,000.00 0.00 15,000.00 0.00 %0.00101-2025-701002 15,000.00 SALARIES OT 10,000.00 21,294.97 -11,294.97 212.95 %6,597.56101-2025-701003 10,000.00 OTHER COMPENSATION 23,071.00 10,667.28 12,403.72 46.24 %1,590.80101-2025-701004 23,071.00 RETIREMENT 48,113.00 12,791.41 35,321.59 26.59 %2,589.66101-2025-701005 48,113.00 GROUP HEALTH INSURANCE 232,645.00 42,872.84 189,772.16 18.43 %9,819.30101-2025-701009 232,645.00 A.2.j
Packet Pg. 74
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 5 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
LIFE & LTD INSURANCES 10,542.00 1,792.13 8,749.87 17.00 %401.70101-2025-701010 10,542.00 WORKERS COMPENSATION 15,500.00 0.00 15,500.00 0.00 %0.00101-2025-701011 15,500.00 MEDICARE 10,377.00 2,852.33 7,524.67 27.49 %598.03101-2025-701013 10,377.00 F.I.C.A. OASDI 0.00 0.60 -0.60 0.00 %0.00101-2025-701014 0.00 UNIFORM ALLOWANCE 0.00 600.00 -600.00 0.00 %0.00101-2025-701015 0.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 604.00 -604.00 0.00 %0.00101-2025-701025 0.00 LEAVE PAYOUTS 10,000.00 0.00 10,000.00 0.00 %0.00101-2025-701030 10,000.00 OFFICE SUPPLIES 4,000.00 2,126.60 1,873.40 53.17 %0.00101-2025-710001 4,000.00 POSTAGE 2,000.00 286.40 1,713.60 14.32 %0.00101-2025-710005 2,000.00 OPERATING SUPPLIES 25,000.00 6,199.25 18,800.75 24.80 %207.88101-2025-710015 25,000.00 LAB & MEDICAL 25,000.00 25,343.35 -343.35 101.37 %0.00101-2025-710016 25,000.00 ANIMAL FEED 7,000.00 5,346.35 1,653.65 76.38 %0.00101-2025-710017 7,000.00 COMMUNICATIONS 1,000.00 0.00 1,000.00 0.00 %0.00101-2025-710020 1,000.00 PRINTING/BINDING 1,500.00 518.41 981.59 34.56 %0.00101-2025-710030 1,500.00 FUEL/OIL 20,000.00 4,589.94 15,410.06 22.95 %0.00101-2025-710035 20,000.00 REPAIRS/MAINTENANCE 9,000.00 5,562.82 3,437.18 61.81 %0.00101-2025-710040 9,000.00 BOOKS/PUBLICATIONS 250.00 0.00 250.00 0.00 %0.00101-2025-710050 250.00 MEMBERSHIPS/DUES 500.00 0.00 500.00 0.00 %0.00101-2025-710055 500.00 TRAINING 10,000.00 1,800.00 8,200.00 18.00 %450.00101-2025-722010 10,000.00 GAS/ELECTRIC 20,000.00 6,871.18 13,128.82 34.36 %0.00101-2025-725001 20,000.00 WATER/SEWER 2,400.00 478.35 1,921.65 19.93 %0.00101-2025-725005 2,400.00 TELEPHONE 4,500.00 1,027.13 3,472.87 22.83 %0.00101-2025-725010 4,500.00 PROFESSIONAL SERVICES 65,000.00 10,252.00 54,748.00 15.77 %0.00101-2025-730000 65,000.00 UNIFORM PURCHASES 5,000.00 3,331.23 1,668.77 66.62 %0.00101-2025-731000 5,000.00 MBASIA ANNUAL LIAB. PREMIUM 17,000.00 0.00 17,000.00 0.00 %0.00101-2025-735002 17,000.00 CONTRACTS: ANIMAL DISPOSAL 17,000.00 4,182.00 12,818.00 24.60 %0.00101-2025-740010 17,000.00 CONTRACTS: ALARMS 6,000.00 1,406.66 4,593.34 23.44 %0.00101-2025-740016 6,000.00 Contracts: Bank Service Charge 250.00 0.00 250.00 0.00 %0.00101-2025-740025 250.00 CONTRACTS: SOFTWARE SUPPORT 18,000.00 1,000.00 17,000.00 5.56 %0.00101-2025-740050 18,000.00 CONTRACTS: JANITORIAL 7,000.00 2,944.20 4,055.80 42.06 %0.00101-2025-740100 7,000.00 MACHINERY/EQUIPMENT 10,000.00 3,500.00 6,500.00 35.00 %0.00101-2025-750070 10,000.00 SALARIES REGULAR 5,680,364.00 2,258,560.96 3,421,803.04 39.76 %453,603.32101-2205-701001 5,680,364.00 SALARIES OT 1,500,000.00 701,663.03 798,336.97 46.78 %121,606.18101-2205-701003 1,500,000.00 OTHER COMPENSATION 400,000.00 160,795.26 239,204.74 40.20 %33,003.33101-2205-701004 400,000.00 RETIREMENT 1,250,000.00 609,223.07 640,776.93 48.74 %119,046.50101-2205-701005 1,250,000.00 GROUP HEALTH INSURANCE 1,349,296.00 522,474.21 826,821.79 38.72 %115,482.59101-2205-701009 1,349,296.00 LIFE & LTD INSURANCES 19,478.00 10,352.78 9,125.22 53.15 %2,393.53101-2205-701010 19,478.00 WORKERS COMPENSATION 625,000.00 0.00 625,000.00 0.00 %0.00101-2205-701011 625,000.00 MEDICARE 82,288.00 45,849.07 36,438.93 55.72 %8,910.29101-2205-701013 82,288.00 UNIFORM ALLOWANCE 59,800.00 14,622.58 45,177.42 24.45 %3,247.80101-2205-701015 59,800.00 CALPERS RETIREES HLTH CONTRIBUT 8,000.00 2,416.00 5,584.00 30.20 %0.00101-2205-701025 8,000.00 W/C 4850 100,000.00 52,174.96 47,825.04 52.17 %0.00101-2205-701028 100,000.00 W/C SALARY CONTINUATION (2/3)0.00 5,658.84 -5,658.84 0.00 %3,327.25101-2205-701029 0.00 LEAVE PAYOUTS 200,000.00 17,747.43 182,252.57 8.87 %0.00101-2205-701030 200,000.00 OFFICE SUPPLIES 4,500.00 2,222.14 2,277.86 49.38 %0.00101-2205-710001 4,500.00 POSTAGE 2,000.00 229.13 1,770.87 11.46 %0.00101-2205-710005 2,000.00 OPERATING SUPPLIES 145,000.00 38,333.11 106,666.89 26.44 %0.00101-2205-710015 145,000.00 LAB & MEDICAL 33,000.00 11,224.82 21,775.18 34.01 %0.00101-2205-710016 33,000.00 COMMUNICATIONS 20,000.00 6,820.49 13,179.51 34.10 %289.25101-2205-710020 20,000.00 ADVERTISING 2,600.00 2,663.07 -63.07 102.43 %0.00101-2205-710025 2,600.00 PRINTING/BINDING 1,650.00 678.42 971.58 41.12 %0.00101-2205-710030 1,650.00 FUEL/OIL 91,000.00 25,413.66 65,586.34 27.93 %0.00101-2205-710035 91,000.00 REPAIRS/MAINTENANCE 50,000.00 5,747.30 44,252.70 11.49 %0.00101-2205-710040 50,000.00 RENTALS/LEASES 16,120.00 5,354.44 10,765.56 33.22 %0.00101-2205-710045 16,120.00 BOOKS/PUBLICATIONS 2,250.00 634.24 1,615.76 28.19 %0.00101-2205-710050 2,250.00 MEMBERSHIPS/DUES 7,500.00 761.25 6,738.75 10.15 %0.00101-2205-710055 7,500.00 CONFERENCES/MEETINGS 5,000.00 3,035.82 1,964.18 60.72 %0.00101-2205-722005 5,000.00 TRAINING 65,000.00 9,270.81 55,729.19 14.26 %0.00101-2205-722010 65,000.00 A.2.j
Packet Pg. 75
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 6 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
GAS/ELECTRIC 63,000.00 13,747.60 49,252.40 21.82 %2,191.79101-2205-725001 63,000.00 WATER/SEWER 19,000.00 3,834.24 15,165.76 20.18 %0.00101-2205-725005 19,000.00 TELEPHONE 26,400.00 5,001.24 21,398.76 18.94 %199.34101-2205-725010 26,400.00 FEES: FILING/DUMP 2,100.00 1,152.00 948.00 54.86 %0.00101-2205-729000 2,100.00 PROFESSIONAL SERVICES 98,900.00 3,674.50 95,225.50 3.72 %0.00101-2205-730000 98,900.00 UNIFORM PURCHASES 15,000.00 1,780.95 13,219.05 11.87 %0.00101-2205-731000 15,000.00 MBASIA ANNUAL LIAB. PREMIUM 174,000.00 0.00 174,000.00 0.00 %0.00101-2205-735002 174,000.00 ALARM MONITORING 1,500.00 577.00 923.00 38.47 %0.00101-2205-740015 1,500.00 CONTRACT: COMPUTER PROGRAMS 28,900.00 25,141.76 3,758.24 87.00 %0.00101-2205-740027 28,900.00 Contracts: Comm 911 675,000.00 208,249.00 466,751.00 30.85 %0.00101-2205-740030 675,000.00 FIRE SPRINKLER ANNUAL MAINTEN…4,000.00 0.00 4,000.00 0.00 %0.00101-2205-740032 4,000.00 Contracts: Lexipol 10,000.00 10,553.52 -553.52 105.54 %0.00101-2205-740033 10,000.00 Contracts: SJB Lease Agreement 40,800.00 17,000.00 23,800.00 41.67 %3,400.00101-2205-740035 40,800.00 CONTRACTS: LEGAL SERVICES 10,000.00 4,025.00 5,975.00 40.25 %0.00101-2205-740087 10,000.00 CONTRACTS: Oxygen Cylinders 2,500.00 0.00 2,500.00 0.00 %0.00101-2205-740125 2,500.00 CONTRACTS: PEST CONTROL 3,000.00 720.00 2,280.00 24.00 %0.00101-2205-740187 3,000.00 CONTRACTS: WEED ABATEMENT 10,000.00 4,007.25 5,992.75 40.07 %0.00101-2205-740363 10,000.00 INTEREST PAYMENTS 58,144.00 17,954.14 40,189.86 30.88 %0.00101-2205-747000 58,144.00 PRINCIPAL PAYMENTS 362,628.00 148,822.21 213,805.79 41.04 %0.00101-2205-748000 362,628.00 IMPROVEMENTS 250,000.00 38,963.36 211,036.64 15.59 %0.00101-2205-750050 250,000.00 MACHINERY/EQUIPMENT 10,000.00 0.00 10,000.00 0.00 %0.00101-2205-750070 10,000.00 VEHICLES 0.00 489.83 -489.83 0.00 %0.00101-2205-750080 0.00 OTHER COMPENSATION 5,000.00 1,200.00 3,800.00 24.00 %0.00101-2207-701004 5,000.00 RETIREMENT 2,300.00 432.31 1,867.69 18.80 %0.00101-2207-701005 2,300.00 GROUP HEALTH INSURANCE 1,700.00 247.80 1,452.20 14.58 %0.00101-2207-701009 1,700.00 LIFE & LTD INSURANCES 57.00 7.00 50.00 12.28 %0.00101-2207-701010 57.00 WORKERS COMPENSATION 350.00 0.00 350.00 0.00 %0.00101-2207-701011 350.00 MEDICARE 96.00 17.83 78.17 18.57 %0.00101-2207-701013 96.00 FEES: FILING/DUMP 28,750.00 0.00 28,750.00 0.00 %0.00101-2207-729000 28,750.00 PROFESSIONAL SERVICES 20,000.00 6,000.34 13,999.66 30.00 %0.00101-2207-730000 20,000.00 CONTRACTS: SBC SOLID WASTE A 250,000.00 0.00 250,000.00 0.00 %0.00101-2207-740352 250,000.00 SALARIES REGULAR 6,145,771.00 1,998,186.87 4,147,584.13 32.51 %406,739.17101-2500-701001 6,145,771.00 SALARIES TEMPORARY 30,000.00 12,701.80 17,298.20 42.34 %2,048.98101-2500-701002 30,000.00 SALARIES OT 500,000.00 266,560.08 233,439.92 53.31 %64,989.21101-2500-701003 500,000.00 OTHER COMPENSATION 544,363.00 229,251.15 315,111.85 42.11 %62,648.87101-2500-701004 544,363.00 RETIREMENT 965,816.00 642,290.16 323,525.84 66.50 %142,605.41101-2500-701005 965,816.00 GROUP HEALTH INSURANCE 1,515,949.00 475,067.10 1,040,881.90 31.34 %104,453.33101-2500-701009 1,515,949.00 LIFE & LTD INSURANCES 38,404.00 11,571.77 26,832.23 30.13 %2,547.98101-2500-701010 38,404.00 WORKERS COMPENSATION 240,000.00 0.00 240,000.00 0.00 %0.00101-2500-701011 240,000.00 MEDICARE 88,997.00 38,482.48 50,514.52 43.24 %8,057.61101-2500-701013 88,997.00 F.I.C.A. OASDI 0.00 1,665.45 -1,665.45 0.00 %209.49101-2500-701014 0.00 UNIFORM ALLOWANCE 41,700.00 695.36 41,004.64 1.67 %0.00101-2500-701015 41,700.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 4,530.00 -4,530.00 0.00 %0.00101-2500-701025 0.00 RETIREE MEDICARE CONTRIBUTION 0.00 2,400.00 -2,400.00 0.00 %0.00101-2500-701026 0.00 W/C SALARY CONTINUATION (2/3)0.00 188.56 -188.56 0.00 %0.00101-2500-701029 0.00 LEAVE PAYOUTS 150,000.00 51,284.33 98,715.67 34.19 %3,352.06101-2500-701030 150,000.00 OFFICE SUPPLIES 11,000.00 3,640.88 7,359.12 33.10 %0.00101-2500-710001 11,000.00 POSTAGE 2,500.00 1,247.16 1,252.84 49.89 %0.00101-2500-710005 2,500.00 OPERATING SUPPLIES 110,000.00 31,807.58 78,192.42 28.92 %-75.00101-2500-710015 110,000.00 LAB & MEDICAL 19,000.00 2,317.00 16,683.00 12.19 %0.00101-2500-710016 19,000.00 COMMUNICATIONS 6,000.00 3,894.97 2,105.03 64.92 %0.00101-2500-710020 6,000.00 ADVERTISING 3,000.00 2,474.67 525.33 82.49 %0.00101-2500-710025 3,000.00 PRINTING/BINDING 8,000.00 1,674.27 6,325.73 20.93 %0.00101-2500-710030 8,000.00 FUEL/OIL 120,000.00 53,188.22 66,811.78 44.32 %0.00101-2500-710035 120,000.00 REPAIRS/MAINTENANCE 150,000.00 26,714.80 123,285.20 17.81 %0.00101-2500-710040 150,000.00 RENTALS/LEASES 7,000.00 2,819.02 4,180.98 40.27 %0.00101-2500-710045 7,000.00 BOOKS/PUBLICATIONS 1,500.00 148.96 1,351.04 9.93 %0.00101-2500-710050 1,500.00 MEMBERSHIPS/DUES 3,000.00 175.00 2,825.00 5.83 %0.00101-2500-710055 3,000.00 A.2.j
Packet Pg. 76
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 7 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
TRAINING 125,000.00 24,804.18 100,195.82 19.84 %1,860.14101-2500-722010 125,000.00 GAS/ELECTRIC 75,000.00 30,578.12 44,421.88 40.77 %0.00101-2500-725001 75,000.00 WATER/SEWER 14,000.00 5,450.66 8,549.34 38.93 %0.00101-2500-725005 14,000.00 TELEPHONE 45,000.00 13,467.46 31,532.54 29.93 %0.00101-2500-725010 45,000.00 FEES: FILING/DUMP 3,000.00 677.94 2,322.06 22.60 %0.00101-2500-729000 3,000.00 PROFESSIONAL SERVICES 65,000.00 20,661.50 44,338.50 31.79 %1,483.36101-2500-730000 65,000.00 EDUCATION CERT INCENTIVE 20,000.00 3,234.15 16,765.85 16.17 %0.00101-2500-730155 20,000.00 UNIFORM PURCHASES 30,000.00 2,693.68 27,306.32 8.98 %12.97101-2500-731000 30,000.00 CITY NW & COMPUTER REPLACEM…25,000.00 0.00 25,000.00 0.00 %0.00101-2500-731005 25,000.00 COMPUTER SOFTWARE 50,000.00 21,873.83 28,126.17 43.75 %0.00101-2500-731006 50,000.00 PROPERTY INSURANCE 45,000.00 0.00 45,000.00 0.00 %0.00101-2500-735001 45,000.00 MBASIA ANNUAL LIAB. PREMIUM 146,000.00 0.00 146,000.00 0.00 %0.00101-2500-735002 146,000.00 Contracts: Crime Hot Line 3,600.00 3,527.52 72.48 97.99 %0.00101-2500-740012 3,600.00 Contracts: Alarm 5,000.00 1,297.81 3,702.19 25.96 %0.00101-2500-740016 5,000.00 Contracts: Comm 911 562,000.00 208,249.52 353,750.48 37.06 %0.00101-2500-740030 562,000.00 Contracts: Health & Wellness Progr…16,000.00 913.59 15,086.41 5.71 %0.00101-2500-740045 16,000.00 Contracts: Cable 1,600.00 679.92 920.08 42.50 %0.00101-2500-740058 1,600.00 CONTRACTS: LEGAL SERVICES 35,000.00 14,407.75 20,592.25 41.17 %0.00101-2500-740087 35,000.00 Contracts: HVAC Maintenance 3,500.00 0.00 3,500.00 0.00 %0.00101-2500-740092 3,500.00 CONTRACTS: GPS Monitoring 0.00 174.99 -174.99 0.00 %0.00101-2500-740109 0.00 Contracts: Generator Maint.3,000.00 0.00 3,000.00 0.00 %0.00101-2500-740171 3,000.00 Contracts: Ground Maint.7,000.00 2,200.00 4,800.00 31.43 %0.00101-2500-740200 7,000.00 Contracts: RMS Software Maint.36,000.00 3,151.00 32,849.00 8.75 %0.00101-2500-740371 36,000.00 MACHINERY/EQUIPMENT 500,000.00 118,982.08 381,017.92 23.80 %50.00101-2500-750070 500,000.00 SALARIES REGULAR 1,136,300.00 345,597.26 790,702.74 30.41 %55,744.70101-4000-701001 1,136,300.00 SALARIES OT 2,500.00 2,008.13 491.87 80.33 %573.75101-4000-701003 2,500.00 OTHER COMPENSATION 34,540.00 18,384.53 16,155.47 53.23 %3,925.41101-4000-701004 34,540.00 RETIREMENT 91,884.00 52,188.87 39,695.13 56.80 %9,969.25101-4000-701005 91,884.00 GROUP HEALTH INSURANCE 286,704.00 81,178.79 205,525.21 28.31 %16,761.08101-4000-701009 286,704.00 LIFE & LTD INSURANCES 15,175.00 3,087.77 12,087.23 20.35 %569.06101-4000-701010 15,175.00 WORKERS COMPENSATION 12,000.00 0.00 12,000.00 0.00 %0.00101-4000-701011 12,000.00 MEDICARE 15,175.00 5,684.05 9,490.95 37.46 %974.72101-4000-701013 15,175.00 F.I.C.A. OASDI 0.00 9.32 -9.32 0.00 %0.88101-4000-701014 0.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 1,208.00 -1,208.00 0.00 %0.00101-4000-701025 0.00 W/C SALARY CONTINUATION (2/3)0.00 23,114.47 -23,114.47 0.00 %4,034.24101-4000-701029 0.00 LEAVE PAYOUTS 10,000.00 22,103.44 -12,103.44 221.03 %6,105.09101-4000-701030 10,000.00 OFFICE SUPPLIES 2,000.00 824.29 1,175.71 41.21 %0.00101-4000-710001 2,000.00 POSTAGE 500.00 58.83 441.17 11.77 %0.00101-4000-710005 500.00 OPERATING SUPPLIES 10,000.00 4,042.79 5,957.21 40.43 %0.00101-4000-710015 10,000.00 ADVERTISING 1,500.00 0.00 1,500.00 0.00 %0.00101-4000-710025 1,500.00 PRINTING/BINDING 500.00 0.00 500.00 0.00 %0.00101-4000-710030 500.00 FUEL/OIL 3,000.00 801.92 2,198.08 26.73 %0.00101-4000-710035 3,000.00 REPAIRS/MAINTENANCE 1,500.00 1,477.85 22.15 98.52 %0.00101-4000-710040 1,500.00 RENTALS/LEASES 0.00 3,194.08 -3,194.08 0.00 %252.57101-4000-710045 0.00 BOOKS/PUBLICATIONS 0.00 249.38 -249.38 0.00 %0.00101-4000-710050 0.00 MEMBERSHIPS/DUES 0.00 180.00 -180.00 0.00 %0.00101-4000-710055 0.00 CONFERENCES/MEETINGS 3,000.00 2,710.64 289.36 90.35 %0.00101-4000-722005 3,000.00 TRAINING 15,000.00 1,410.90 13,589.10 9.41 %0.00101-4000-722010 15,000.00 GAS/ELECTRIC 3,000.00 798.82 2,201.18 26.63 %0.00101-4000-725001 3,000.00 WATER/SEWER 3,000.00 2,300.86 699.14 76.70 %0.00101-4000-725005 3,000.00 TELEPHONE 3,000.00 2,060.71 939.29 68.69 %0.00101-4000-725010 3,000.00 LEGAL NOTICES 0.00 1,177.20 -1,177.20 0.00 %0.00101-4000-728000 0.00 PROFESSIONAL SERVICES 400,000.00 24,259.26 375,740.74 6.06 %0.00101-4000-730000 400,000.00 ENGINEERING SERVICES 0.00 8,542.50 -8,542.50 0.00 %0.00101-4000-730003 0.00 UNIFORM PURCHASES 0.00 395.42 -395.42 0.00 %0.00101-4000-731000 0.00 MBASIA ANNUAL LIAB. PREMIUM 18,000.00 0.00 18,000.00 0.00 %0.00101-4000-735002 18,000.00 CONTRACT: COMPUTER PROGRAMS 0.00 52,389.87 -52,389.87 0.00 %0.00101-4000-740027 0.00 CONTRACTS: LEGAL SERVICES 50,000.00 17,375.00 32,625.00 34.75 %0.00101-4000-740087 50,000.00 A.2.j
Packet Pg. 77
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 8 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
CONTRACTS: JANITORIAL 0.00 227.70 -227.70 0.00 %0.00101-4000-740100 0.00 CONTRACTS: GPS Monitoring 0.00 150.68 -150.68 0.00 %0.00101-4000-740109 0.00 CONTRACTS: PEST CONTROL 0.00 660.00 -660.00 0.00 %0.00101-4000-740279 0.00 CONSULTING/ENGINEERING SERVIC…500,000.00 275.00 499,725.00 0.06 %0.00101-4000-740501 500,000.00 SALARIES REGULAR 226,075.00 5,066.34 221,008.66 2.24 %5,066.34101-4005-701001 226,075.00 OTHER COMPENSATION 3,400.00 0.00 3,400.00 0.00 %0.00101-4005-701004 3,400.00 RETIREMENT 0.00 389.09 -389.09 0.00 %389.09101-4005-701005 0.00 GROUP HEALTH INSURANCE 76,542.00 130.90 76,411.10 0.17 %130.90101-4005-701009 76,542.00 LIFE & LTD INSURANCES 3,116.00 0.00 3,116.00 0.00 %0.00101-4005-701010 3,116.00 MEDICARE 3,275.00 73.46 3,201.54 2.24 %73.46101-4005-701013 3,275.00 OPERATING SUPPLIES 0.00 13.09 -13.09 0.00 %0.00101-4005-710015 0.00 CONTRACTS: LEGAL SERVICES 50,000.00 0.00 50,000.00 0.00 %0.00101-4005-740087 50,000.00 SALARIES REGULAR 1,012,072.00 229,151.09 782,920.91 22.64 %52,308.21101-4010-701001 1,012,072.00 SALARIES TEMPORARY 0.00 1,225.00 -1,225.00 0.00 %0.00101-4010-701002 0.00 SALARIES OT 2,000.00 0.00 2,000.00 0.00 %0.00101-4010-701003 2,000.00 OTHER COMPENSATION 20,939.00 4,622.90 16,316.10 22.08 %1,094.58101-4010-701004 20,939.00 RETIREMENT 90,553.00 38,229.19 52,323.81 42.22 %8,363.23101-4010-701005 90,553.00 GROUP HEALTH INSURANCE 243,298.00 32,486.68 210,811.32 13.35 %7,682.50101-4010-701009 243,298.00 LIFE & LTD INSURANCES 13,797.00 1,892.46 11,904.54 13.72 %465.18101-4010-701010 13,797.00 WORKERS COMPENSATION 11,000.00 0.00 11,000.00 0.00 %0.00101-4010-701011 11,000.00 MEDICARE 14,153.00 3,496.47 10,656.53 24.70 %794.09101-4010-701013 14,153.00 F.I.C.A. OASDI 0.00 80.32 -80.32 0.00 %0.92101-4010-701014 0.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 1,963.00 -1,963.00 0.00 %0.00101-4010-701025 0.00 LEAVE PAYOUTS 10,000.00 0.00 10,000.00 0.00 %0.00101-4010-701030 10,000.00 OFFICE SUPPLIES 2,000.00 430.96 1,569.04 21.55 %0.00101-4010-710001 2,000.00 POSTAGE 1,500.00 263.11 1,236.89 17.54 %0.00101-4010-710005 1,500.00 OPERATING SUPPLIES 10,000.00 2,547.51 7,452.49 25.48 %0.00101-4010-710015 10,000.00 COMMUNICATIONS 1,000.00 0.00 1,000.00 0.00 %0.00101-4010-710020 1,000.00 ADVERTISING 100.00 0.00 100.00 0.00 %0.00101-4010-710025 100.00 PRINTING/BINDING 1,000.00 0.00 1,000.00 0.00 %0.00101-4010-710030 1,000.00 FUEL/OIL 250.00 0.00 250.00 0.00 %0.00101-4010-710035 250.00 REPAIRS/MAINTENANCE 2,000.00 633.61 1,366.39 31.68 %0.00101-4010-710040 2,000.00 RENTALS/LEASES 50,000.00 3,433.97 46,566.03 6.87 %252.57101-4010-710045 50,000.00 BOOKS/PUBLICATIONS 500.00 78.66 421.34 15.73 %0.00101-4010-710050 500.00 MEMBERSHIPS/DUES 1,500.00 0.00 1,500.00 0.00 %0.00101-4010-710055 1,500.00 CONFERENCES/MEETINGS 10,000.00 379.00 9,621.00 3.79 %0.00101-4010-722005 10,000.00 TRAINING 25,000.00 4,180.77 20,819.23 16.72 %0.00101-4010-722010 25,000.00 GAS/ELECTRIC 4,500.00 1,152.97 3,347.03 25.62 %0.00101-4010-725001 4,500.00 WATER/SEWER 1,000.00 85.52 914.48 8.55 %0.00101-4010-725005 1,000.00 TELEPHONE 3,000.00 2,196.81 803.19 73.23 %0.00101-4010-725010 3,000.00 LEGAL NOTICES 10,000.00 3,868.60 6,131.40 38.69 %0.00101-4010-728000 10,000.00 Professional Services 280,165.00 692,927.96 -412,762.96 247.33 %0.00101-4010-730000 280,165.00 PROPERTY INSURANCE 5,000.00 0.00 5,000.00 0.00 %0.00101-4010-735001 5,000.00 MBASIA ANNUAL LIAB. PREMIUM 7,500.00 0.00 7,500.00 0.00 %0.00101-4010-735002 7,500.00 CONTRACTS: PEST CONTROL 1,000.00 0.00 1,000.00 0.00 %0.00101-4010-740017 1,000.00 Contracts: Bank Service Charge 2,000.00 0.00 2,000.00 0.00 %0.00101-4010-740025 2,000.00 CONTRACT: COMPUTER PROGRAMS 150,000.00 52,316.33 97,683.67 34.88 %0.00101-4010-740027 150,000.00 CONTRACTS: LEGAL SERVICES 50,000.00 42,887.83 7,112.17 85.78 %0.00101-4010-740087 50,000.00 CONTRACTS: INSPECTION SERVICE 1,800,000.00 644,813.53 1,155,186.47 35.82 %0.00101-4010-740093 1,800,000.00 SOFTWARE AND LICENSING 0.00 2,970.00 -2,970.00 0.00 %0.00101-4010-750450 0.00 OFFICE SUPPLIES 200.00 0.00 200.00 0.00 %0.00101-4100-710001 200.00 OPERATING SUPPLIES 500.00 0.00 500.00 0.00 %0.00101-4100-710015 500.00 MEMBERSHIP/DUES 500.00 0.00 500.00 0.00 %0.00101-4100-710055 500.00 TRAINING 25,000.00 0.00 25,000.00 0.00 %0.00101-4100-722010 25,000.00 PROFESSIONAL SERVICES 60,000.00 0.00 60,000.00 0.00 %0.00101-4100-730000 60,000.00 SALARIES OT 10,000.00 0.00 10,000.00 0.00 %0.00101-4300-701003 10,000.00 WORKERS COMPENSATION 3,500.00 0.00 3,500.00 0.00 %0.00101-4300-701011 3,500.00 UNIFORM ALLOWANCE 3,000.00 0.00 3,000.00 0.00 %0.00101-4300-701015 3,000.00 A.2.j
Packet Pg. 78
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 9 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
LEAVE PAYOUTS 10,000.00 0.00 10,000.00 0.00 %0.00101-4300-701030 10,000.00 OFFICE SUPPLIES 2,000.00 205.80 1,794.20 10.29 %0.00101-4300-710001 2,000.00 POSTAGE 1,000.00 264.00 736.00 26.40 %0.00101-4300-710005 1,000.00 OPERATING SUPPLIES 15,000.00 4,292.25 10,707.75 28.62 %0.00101-4300-710015 15,000.00 PRINTING/BINDING 4,000.00 895.79 3,104.21 22.39 %0.00101-4300-710030 4,000.00 FUEL/OIL 10,000.00 194.99 9,805.01 1.95 %0.00101-4300-710035 10,000.00 REPAIRS/MAINTENANCE 4,000.00 1,070.00 2,930.00 26.75 %0.00101-4300-710040 4,000.00 MEMBERSHIPS/DUES 500.00 100.00 400.00 20.00 %0.00101-4300-710055 500.00 TRAINING 10,000.00 1,828.87 8,171.13 18.29 %158.00101-4300-722010 10,000.00 TELEPHONE 3,000.00 0.00 3,000.00 0.00 %0.00101-4300-725010 3,000.00 PROFESSIONAL SERVICES 10,000.00 0.00 10,000.00 0.00 %0.00101-4300-730000 10,000.00 Education Certificate Incentive 0.00 2,000.00 -2,000.00 0.00 %0.00101-4300-730155 0.00 UNIFORM PURCHASES 3,000.00 0.00 3,000.00 0.00 %0.00101-4300-731000 3,000.00 CONTRACTS: LEGAL SERVICES 20,000.00 2,675.00 17,325.00 13.38 %0.00101-4300-740087 20,000.00 CONTRACTS: GPS MONITORING 5,000.00 0.00 5,000.00 0.00 %0.00101-4300-740109 5,000.00 SALARIES REGULAR 144,691.00 60,590.64 84,100.36 41.88 %12,828.49101-5005-701001 144,691.00 SALARIES TEMPORARY 1,000.00 398.40 601.60 39.84 %199.20101-5005-701002 1,000.00 SALARIES OT 5,000.00 363.82 4,636.18 7.28 %0.00101-5005-701003 5,000.00 OTHER COMPENSATION 9,400.00 4,936.84 4,463.16 52.52 %1,016.34101-5005-701004 9,400.00 RETIREMENT 45,000.00 17,709.02 27,290.98 39.35 %3,612.95101-5005-701005 45,000.00 GROUP HEALTH INSURANCE 40,000.00 15,190.63 24,809.37 37.98 %3,296.55101-5005-701009 40,000.00 LIFE & LTD INSURANCES 2,022.00 597.09 1,424.91 29.53 %125.62101-5005-701010 2,022.00 WORKERS COMPENSATION 12,500.00 0.00 12,500.00 0.00 %0.00101-5005-701011 12,500.00 MEDICARE 2,096.00 787.56 1,308.44 37.57 %169.53101-5005-701013 2,096.00 F.I.C.A. OASDI 0.00 0.88 -0.88 0.00 %0.19101-5005-701014 0.00 CALPERS RETIREES HLTH CONTRIBUT 4,000.00 604.00 3,396.00 15.10 %0.00101-5005-701025 4,000.00 LEAVE PAYOUTS 1,100.00 0.00 1,100.00 0.00 %0.00101-5005-701030 1,100.00 OFFICE SUPPLIES 2,000.00 369.22 1,630.78 18.46 %0.00101-5005-710001 2,000.00 POSTAGE 30.00 0.00 30.00 0.00 %0.00101-5005-710005 30.00 OPERATING SUPPLIES 10,800.00 2,986.46 7,813.54 27.65 %3.15101-5005-710015 10,800.00 LAB & MEDICAL 1,000.00 200.00 800.00 20.00 %0.00101-5005-710016 1,000.00 FUEL/OIL 6,000.00 2,049.06 3,950.94 34.15 %0.00101-5005-710035 6,000.00 REPAIRS/MAINTENANCE 5,000.00 2,995.49 2,004.51 59.91 %0.00101-5005-710040 5,000.00 RENTALS/LEASES 1,500.00 346.65 1,153.35 23.11 %0.00101-5005-710045 1,500.00 MEMBERSHIPS/DUES 600.00 573.00 27.00 95.50 %0.00101-5005-710055 600.00 ANIMAL VEHICLE MAINT 2,000.00 6,470.58 -4,470.58 323.53 %0.00101-5005-710070 2,000.00 CITY HALL VEHICLE MAINT 3,000.00 1,298.47 1,701.53 43.28 %0.00101-5005-710071 3,000.00 ENGINEERING VEHICLE MAINT 1,500.00 110.15 1,389.85 7.34 %0.00101-5005-710073 1,500.00 FIRE VEHICLE MAINT 140,000.00 29,733.94 110,266.06 21.24 %0.00101-5005-710074 140,000.00 FLEET VEHICLE MAINT 1,500.00 1,150.07 349.93 76.67 %0.00101-5005-710075 1,500.00 PARKS VEHICLE MAINT 20,000.00 4,006.20 15,993.80 20.03 %0.00101-5005-710076 20,000.00 POLICE VEHICLE MAINT 80,000.00 15,235.38 64,764.62 19.04 %0.00101-5005-710077 80,000.00 RECREATION VEHICLE MAINT 1,000.00 3,129.74 -2,129.74 312.97 %0.00101-5005-710078 1,000.00 STREETS VEHICLE MAINT 20,000.00 4,740.98 15,259.02 23.70 %0.00101-5005-710079 20,000.00 CONFERENCES/MEETINGS 0.00 178.40 -178.40 0.00 %0.00101-5005-722005 0.00 TRAINING 5,000.00 0.00 5,000.00 0.00 %0.00101-5005-722010 5,000.00 GAS/ELECTRIC 4,000.00 1,493.29 2,506.71 37.33 %0.00101-5005-725001 4,000.00 WATER/SEWER 700.00 192.52 507.48 27.50 %0.00101-5005-725005 700.00 TELEPHONE 1,200.00 392.32 807.68 32.69 %0.00101-5005-725010 1,200.00 FEES: FILING/DUMP 1,300.00 495.60 804.40 38.12 %0.00101-5005-729000 1,300.00 PROFESSIONAL SERVICES 300.00 159.20 140.80 53.07 %0.00101-5005-730000 300.00 UNIFORM PURCHASES 3,400.00 1,928.30 1,471.70 56.71 %0.00101-5005-731000 3,400.00 PROPERTY INSURANCE 2,800.00 0.00 2,800.00 0.00 %0.00101-5005-735001 2,800.00 MBASIA ANNUAL LIAB. PREMIUM 35,000.00 0.00 35,000.00 0.00 %0.00101-5005-735002 35,000.00 CONTRACT: COMPUTER PROGRAMS 10,500.00 3,998.07 6,501.93 38.08 %0.00101-5005-740027 10,500.00 DESIGNATED OPERATOR FUELING 1,000.00 0.00 1,000.00 0.00 %0.00101-5005-740094 1,000.00 CONTRACTS: GPS MONITORING 4,200.00 1,200.62 2,999.38 28.59 %0.00101-5005-740109 4,200.00 CONTRACTS: SAFETY KLEEN 1,600.00 493.43 1,106.57 30.84 %0.00101-5005-740171 1,600.00 A.2.j
Packet Pg. 79
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 10 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
CONTRACTS: ECO CHECK ANNUAL T…2,400.00 0.00 2,400.00 0.00 %0.00101-5005-740213 2,400.00 CONTRACTS: TOOL ALLOWANCE 1,500.00 488.03 1,011.97 32.54 %0.00101-5005-740366 1,500.00 MACHINERY/EQUIPMENT 10,000.00 0.00 10,000.00 0.00 %0.00101-5005-750070 10,000.00 SALARIES REGULAR 143,014.00 26,442.86 116,571.14 18.49 %3,416.90101-5010-701001 143,014.00 SALARIES TEMPORARY 80,000.00 438.40 79,561.60 0.55 %199.20101-5010-701002 80,000.00 SALARIES OT 18,000.00 9,603.80 8,396.20 53.35 %1,298.39101-5010-701003 18,000.00 OTHER COMPENSATION 5,448.00 700.00 4,748.00 12.85 %175.00101-5010-701004 5,448.00 RETIREMENT 76,542.00 2,022.06 74,519.94 2.64 %275.14101-5010-701005 76,542.00 GROUP HEALTH INSURANCE 0.00 16,507.68 -16,507.68 0.00 %930.82101-5010-701009 0.00 LIFE & LTD INSURANCES 2,058.00 338.11 1,719.89 16.43 %45.80101-5010-701010 2,058.00 MEDICARE 2,072.00 466.16 1,605.84 22.50 %65.04101-5010-701013 2,072.00 F.I.C.A. OASDI 0.00 2.48 -2.48 0.00 %0.00101-5010-701014 0.00 LEAVE PAYOUTS 5,000.00 0.00 5,000.00 0.00 %0.00101-5010-701030 5,000.00 OFFICE SUPPLIES 2,700.00 449.53 2,250.47 16.65 %0.00101-5010-710001 2,700.00 POSTAGE 15.00 0.63 14.37 4.20 %0.00101-5010-710005 15.00 OPERATING SUPPLIES 32,000.00 26,358.27 5,641.73 82.37 %3.15101-5010-710015 32,000.00 LAB & MEDICAL 1,800.00 0.00 1,800.00 0.00 %0.00101-5010-710016 1,800.00 FUEL/OIL 700.00 9.65 690.35 1.38 %0.00101-5010-710035 700.00 REPAIRS/MAINTENANCE 10,000.00 4,589.48 5,410.52 45.89 %0.00101-5010-710040 10,000.00 Rentals/Leases 300.00 346.65 -46.65 115.55 %0.00101-5010-710045 300.00 MEMBERSHIPS/DUES 350.00 191.00 159.00 54.57 %0.00101-5010-710055 350.00 Chemicals 3,000.00 0.00 3,000.00 0.00 %0.00101-5010-710060 3,000.00 STREET SIGNS 15,000.00 1,842.34 13,157.66 12.28 %0.00101-5010-710061 15,000.00 CONFERENCES/MEETINGS 2,000.00 2,833.95 -833.95 141.70 %0.00101-5010-722005 2,000.00 TRAINING 10,000.00 0.00 10,000.00 0.00 %0.00101-5010-722010 10,000.00 GAS/ELECTRIC 4,300.00 1,493.29 2,806.71 34.73 %0.00101-5010-725001 4,300.00 WATER/SEWER 1,100.00 272.26 827.74 24.75 %0.00101-5010-725005 1,100.00 TELEPHONE 2,600.00 770.87 1,829.13 29.65 %0.00101-5010-725010 2,600.00 FEES: FILING/DUMP 4,000.00 572.17 3,427.83 14.30 %0.00101-5010-729000 4,000.00 PROFESSIONAL SERVICES 270,000.00 57,189.05 212,810.95 21.18 %0.00101-5010-730000 270,000.00 UNIFORM PURCHASES 4,500.00 1,237.89 3,262.11 27.51 %29.68101-5010-731000 4,500.00 MBASIA ANNUAL LIAB. PREMIUM 31,000.00 0.00 31,000.00 0.00 %0.00101-5010-735002 31,000.00 CONTRACT: COMPUTER PROGRAMS 2,500.00 2,531.29 -31.29 101.25 %0.00101-5010-740027 2,500.00 CONTRACTS: COMM 911 29,000.00 10,262.04 18,737.96 35.39 %0.00101-5010-740030 29,000.00 CONTRACTS: GPS TRACKING 6,500.00 2,602.95 3,897.05 40.05 %0.00101-5010-740109 6,500.00 INTEREST PAYMENTS 50.00 27.68 22.32 55.36 %0.00101-5010-747000 50.00 PRINCIPAL PAYMENTS 4,000.00 3,898.59 101.41 97.46 %0.00101-5010-748000 4,000.00 IMPROVEMENTS 0.00 10,450.00 -10,450.00 0.00 %0.00101-5010-750050 0.00 MACHINERY/EQUIPMENT 10,000.00 0.00 10,000.00 0.00 %0.00101-5010-750070 10,000.00 SOFTWARE AND LICENSING 0.00 200.00 -200.00 0.00 %0.00101-5010-750450 0.00 Salaries Regular 33,149.00 0.00 33,149.00 0.00 %0.00101-5015-701001 33,149.00 Salaries Regular 294,389.00 30,528.55 263,860.45 10.37 %6,418.76101-7000-701001 294,389.00 SALARIES TEMPORARY 30,000.00 0.00 30,000.00 0.00 %0.00101-7000-701002 30,000.00 SALARIES OT 16,000.00 319.53 15,680.47 2.00 %155.23101-7000-701003 16,000.00 OTHER COMPENSATION 20,880.00 3,180.43 17,699.57 15.23 %855.43101-7000-701004 20,880.00 RETIREMENT 19,407.00 10,029.54 9,377.46 51.68 %2,178.04101-7000-701005 19,407.00 UNEMPLOYMENT INS PAYMENT 0.00 5,946.25 -5,946.25 0.00 %0.00101-7000-701007 0.00 GROUP HEALTH INSURANCE 127,975.00 8,351.58 119,623.42 6.53 %1,846.72101-7000-701009 127,975.00 LIFE & LTD INSURANCES 4,286.00 286.94 3,999.06 6.69 %66.54101-7000-701010 4,286.00 WORKERS COMPENSATION 24,250.00 0.00 24,250.00 0.00 %0.00101-7000-701011 24,250.00 MEDICARE 4,263.00 511.35 3,751.65 12.00 %111.48101-7000-701013 4,263.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 604.00 -604.00 0.00 %0.00101-7000-701025 0.00 LEAVE PAYOUTS 4,000.00 475.72 3,524.28 11.89 %0.00101-7000-701030 4,000.00 OFFICE SUPPLIES 850.00 377.59 472.41 44.42 %0.00101-7000-710001 850.00 POSTAGE 15.00 0.00 15.00 0.00 %0.00101-7000-710005 15.00 OPERATING SUPPLIES 25,000.00 4,107.80 20,892.20 16.43 %3.15101-7000-710015 25,000.00 LAB & MEDICAL 2,500.00 0.00 2,500.00 0.00 %0.00101-7000-710016 2,500.00 ADVERTISING 400.00 0.00 400.00 0.00 %0.00101-7000-710025 400.00 A.2.j
Packet Pg. 80
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 11 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
FUEL/OIL 16,000.00 806.94 15,193.06 5.04 %0.00101-7000-710035 16,000.00 REPAIRS/MAINTENANCE 20,000.00 919.76 19,080.24 4.60 %0.00101-7000-710040 20,000.00 RENTALS/LEASES 5,000.00 507.03 4,492.97 10.14 %26.66101-7000-710045 5,000.00 MEMBERSHIPS/DUES 350.00 0.00 350.00 0.00 %0.00101-7000-710055 350.00 Chemicals 2,500.00 0.00 2,500.00 0.00 %0.00101-7000-710060 2,500.00 Conferences/Meetings 2,000.00 1,279.76 720.24 63.99 %0.00101-7000-722005 2,000.00 Training 5,000.00 0.00 5,000.00 0.00 %0.00101-7000-722010 5,000.00 Gas/Electric 11,000.00 1,493.29 9,506.71 13.58 %0.00101-7000-725001 11,000.00 Water/Sewer 140,000.00 -14,104.46 154,104.46 -10.07 %-3,161.87101-7000-725005 140,000.00 Telephone 5,000.00 1,728.82 3,271.18 34.58 %0.00101-7000-725010 5,000.00 Fees Filing/Dump 2,000.00 340.17 1,659.83 17.01 %0.00101-7000-729000 2,000.00 Professional Services 150,000.00 159.20 149,840.80 0.11 %0.00101-7000-730000 150,000.00 Education Certificate Incentive 2,000.00 0.00 2,000.00 0.00 %0.00101-7000-730155 2,000.00 Uniform Purchases 8,000.00 225.46 7,774.54 2.82 %9.37101-7000-731000 8,000.00 MBASIA ANNUAL LIAB. PREMIUM 26,000.00 0.00 26,000.00 0.00 %0.00101-7000-735002 26,000.00 CONTRACT: COMPUTER PROGRAMS 4,300.00 3,977.75 322.25 92.51 %0.00101-7000-740027 4,300.00 CONTRACTS: LEGAL SERVICES 2,500.00 25.00 2,475.00 1.00 %0.00101-7000-740087 2,500.00 CONTRACTS: GPS MONITORING 5,600.00 549.33 5,050.67 9.81 %0.00101-7000-740109 5,600.00 INTEREST PAYMENTS 50.00 27.00 23.00 54.00 %0.00101-7000-747000 50.00 PRINCIPAL PAYMENTS 15,000.00 3,799.02 11,200.98 25.33 %0.00101-7000-748000 15,000.00 OPERATING SUPPLIES 0.00 10.90 -10.90 0.00 %0.00101-7020-710015 0.00 REPAIRS/MAINTENANCE 100,000.00 0.00 100,000.00 0.00 %0.00101-7020-710040 100,000.00 TELEPHONE 1,500.00 429.50 1,070.50 28.63 %0.00101-7020-725010 1,500.00 PROPERTY INSURANCE 27,500.00 0.00 27,500.00 0.00 %0.00101-7020-735001 27,500.00 MBASIA ANNUAL LIAB. PREMIUM 3,000.00 0.00 3,000.00 0.00 %0.00101-7020-735002 3,000.00 CONTRACTS: MANAGEMENT SERVI…110,000.00 27,500.00 82,500.00 25.00 %0.00101-7020-740099 110,000.00 CONTRACTS: JANITORIAL 0.00 192.00 -192.00 0.00 %0.00101-7020-740100 0.00 SALARIES REGULAR 580,759.00 130,884.08 449,874.92 22.54 %26,936.15101-8000-701001 580,759.00 SALARIES TEMPORARY 120,000.00 110,882.00 9,118.00 92.40 %18,048.00101-8000-701002 120,000.00 SALARIES OT 10,000.00 13,274.42 -3,274.42 132.74 %2,723.44101-8000-701003 10,000.00 OTHER COMPENSATION 25,950.00 8,665.50 17,284.50 33.39 %1,443.10101-8000-701004 25,950.00 RETIREMENT 36,341.00 47,731.57 -11,390.57 131.34 %9,472.63101-8000-701005 36,341.00 GROUP HEALTH INSURANCE 184,364.00 41,870.88 142,493.12 22.71 %9,354.66101-8000-701009 184,364.00 LIFE & LTD INSURANCES 7,708.00 1,388.27 6,319.73 18.01 %309.36101-8000-701010 7,708.00 WORKERS COMPENSATION 16,250.00 0.00 16,250.00 0.00 %0.00101-8000-701011 16,250.00 MEDICARE 8,413.00 3,896.66 4,516.34 46.32 %702.39101-8000-701013 8,413.00 F.I.C.A. OASDI 0.00 2,155.81 -2,155.81 0.00 %186.44101-8000-701014 0.00 LEAVE PAYOUTS 5,000.00 4,947.49 52.51 98.95 %0.00101-8000-701030 5,000.00 OFFICE SUPPLIES 2,000.00 1,638.48 361.52 81.92 %0.00101-8000-710001 2,000.00 POSTAGE 500.00 214.41 285.59 42.88 %0.00101-8000-710005 500.00 OPERATING SUPPLIES 120,000.00 33,904.75 86,095.25 28.25 %0.00101-8000-710015 120,000.00 LAB & MEDICAL 1,000.00 0.00 1,000.00 0.00 %0.00101-8000-710016 1,000.00 ADVERTISING 5,000.00 2,619.30 2,380.70 52.39 %0.00101-8000-710025 5,000.00 PRINTING/BINDING 500.00 0.00 500.00 0.00 %0.00101-8000-710030 500.00 FUEL/OIL 2,000.00 536.73 1,463.27 26.84 %0.00101-8000-710035 2,000.00 REPAIRS/MAINTENANCE 10,000.00 1,512.58 8,487.42 15.13 %0.00101-8000-710040 10,000.00 RENTALS/LEASES 180,000.00 23,629.86 156,370.14 13.13 %0.00101-8000-710045 180,000.00 MEMBERSHIPS/DUES 4,000.00 618.46 3,381.54 15.46 %0.00101-8000-710055 4,000.00 CONFERENCES/MEETINGS 6,000.00 0.00 6,000.00 0.00 %0.00101-8000-722005 6,000.00 TRAINING 5,000.00 5,813.95 -813.95 116.28 %0.00101-8000-722010 5,000.00 GAS/ELECTRIC 18,000.00 6,927.67 11,072.33 38.49 %0.00101-8000-725001 18,000.00 WATER/SEWER 3,000.00 722.81 2,277.19 24.09 %0.00101-8000-725005 3,000.00 TELEPHONE 3,800.00 2,662.49 1,137.51 70.07 %0.00101-8000-725010 3,800.00 FEES: FILING/DUMP 1,200.00 276.04 923.96 23.00 %0.00101-8000-729000 1,200.00 PROFESSIONAL SERVICES 18,100.00 14,792.07 3,307.93 81.72 %0.00101-8000-730000 18,100.00 UNIFORM PURCHASES 0.00 110.67 -110.67 0.00 %0.00101-8000-731000 0.00 MBASIA ANNUAL LIAB. PREMIUM 13,000.00 461.00 12,539.00 3.55 %0.00101-8000-735002 13,000.00 CONTRACTS: ALARMS 2,000.00 571.00 1,429.00 28.55 %0.00101-8000-740016 2,000.00 A.2.j
Packet Pg. 81
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 12 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
CONTRACTS: SCHOLARSHIPS 2,000.00 630.00 1,370.00 31.50 %0.00101-8000-740022 2,000.00 Contracts: Bank Service Charge 1,500.00 0.00 1,500.00 0.00 %0.00101-8000-740025 1,500.00 CONTRACT: COMPUTER PROGRAMS 15,000.00 14,347.95 652.05 95.65 %0.00101-8000-740027 15,000.00 CONTRACTS: LEGAL SERVICES 2,500.00 15,083.49 -12,583.49 603.34 %0.00101-8000-740087 2,500.00 CONTRACTS: HVAC MAINTENANCE 5,800.00 895.00 4,905.00 15.43 %0.00101-8000-740092 5,800.00 CONTRACTS: GPS MONITORING 1,400.00 250.33 1,149.67 17.88 %0.00101-8000-740109 1,400.00 CONTRACTS: PEST CONTROL 3,000.00 804.01 2,195.99 26.80 %0.00101-8000-740187 3,000.00 INSTRUCTION PAYMENTS 16,000.00 4,931.25 11,068.75 30.82 %0.00101-8000-740500 16,000.00 IMPROVEMENTS 445,000.00 0.00 445,000.00 0.00 %0.00101-8000-750050 445,000.00 FURNITURE/FIXTURES 86,000.00 0.00 86,000.00 0.00 %0.00101-8000-750060 86,000.00 MACHINERY/EQUIPMENT 50,000.00 0.00 50,000.00 0.00 %0.00101-8000-750070 50,000.00 SOFTWARE AND LICENSING 1,500.00 542.09 957.91 36.14 %0.00101-8000-750450 1,500.00 Salaries Regular 0.00 57,336.98 -57,336.98 0.00 %11,836.39101-8050-701001 0.00 Salaries Temporary 20,000.00 0.00 20,000.00 0.00 %0.00101-8050-701002 20,000.00 Salaries OT 11,000.00 21,650.57 -10,650.57 196.82 %4,154.52101-8050-701003 11,000.00 Other Compensation 0.00 8,463.00 -8,463.00 0.00 %1,612.80101-8050-701004 0.00 Retirement 0.00 9,386.39 -9,386.39 0.00 %1,702.66101-8050-701005 0.00 Group Health Insurance 0.00 21,017.00 -21,017.00 0.00 %4,582.24101-8050-701009 0.00 Life & LTD Insurances 0.00 889.46 -889.46 0.00 %193.31101-8050-701010 0.00 F.I.C.A. Medicare 566.00 1,117.46 -551.46 197.43 %224.73101-8050-701013 566.00 F.I.C.A. OASDI 1,240.00 0.88 1,239.12 0.07 %0.19101-8050-701014 1,240.00 W/C Salary Continuation (2/3)0.00 16,501.22 -16,501.22 0.00 %2,791.03101-8050-701029 0.00 Leave Payouts 8,000.00 0.00 8,000.00 0.00 %0.00101-8050-701030 8,000.00 Office Supplies 1,000.00 364.68 635.32 36.47 %0.00101-8050-710001 1,000.00 Postage 100.00 0.00 100.00 0.00 %0.00101-8050-710005 100.00 Operating Supplies 30,000.00 13,814.89 16,185.11 46.05 %0.00101-8050-710015 30,000.00 Lab & Medical 2,500.00 70.00 2,430.00 2.80 %0.00101-8050-710016 2,500.00 Advertising 1,000.00 0.00 1,000.00 0.00 %0.00101-8050-710025 1,000.00 Fuel/Oil 15,000.00 5,904.17 9,095.83 39.36 %0.00101-8050-710035 15,000.00 Repairs/Maintenance 80,000.00 7,068.03 72,931.97 8.84 %0.00101-8050-710040 80,000.00 Rentals/Leases 4,000.00 1,356.19 2,643.81 33.90 %0.00101-8050-710045 4,000.00 Memberships/Dues 1,000.00 552.50 447.50 55.25 %0.00101-8050-710055 1,000.00 Chemicals 2,000.00 0.00 2,000.00 0.00 %0.00101-8050-710060 2,000.00 Conferences/Meetings 5,000.00 0.00 5,000.00 0.00 %0.00101-8050-722005 5,000.00 Training 2,000.00 5,423.97 -3,423.97 271.20 %0.00101-8050-722010 2,000.00 Gas/Electric 17,000.00 7,175.28 9,824.72 42.21 %0.00101-8050-725001 17,000.00 Water/Sewer 125,000.00 67,747.51 57,252.49 54.20 %0.00101-8050-725005 125,000.00 Telephone 2,800.00 726.71 2,073.29 25.95 %0.00101-8050-725010 2,800.00 Fees: Filing/Dump 2,000.00 178.00 1,822.00 8.90 %0.00101-8050-729000 2,000.00 Professional Services 383,000.00 24,434.50 358,565.50 6.38 %0.00101-8050-730000 383,000.00 Education Certificate Incentive 2,000.00 0.00 2,000.00 0.00 %0.00101-8050-730155 2,000.00 Uniform Purchases 1,300.00 1,629.22 -329.22 125.32 %12.71101-8050-731000 1,300.00 CONTRACT: COMPUTER PROGRAMS 4,300.00 0.00 4,300.00 0.00 %0.00101-8050-740027 4,300.00 CONTRACTS: GPS MONITORING 4,200.00 1,351.25 2,848.75 32.17 %0.00101-8050-740109 4,200.00 CONTRACTS: SCHOOL DISTRICT 345,000.00 0.00 345,000.00 0.00 %0.00101-8050-740170 345,000.00 CONTRACTS: PEST CONTROL 5,000.00 1,867.01 3,132.99 37.34 %0.00101-8050-740187 5,000.00 Improvements 20,000.00 2,205.95 17,794.05 11.03 %0.00101-8050-750050 20,000.00 Machinery/Equipment 188,000.00 397.33 187,602.67 0.21 %0.00101-8050-750070 188,000.00 Improvements 0.00 172,006.30 -172,006.30 0.00 %0.00101-9000-750050 0.00 Fund: 101 - General Fund Total:17,251,823.382,328,636.2949,514,385.00 49,514,385.00 32,262,561.62 34.84 % Fund: 105 - Measure "W"
TRANSFERS OUT 9,000,000.00 0.00 9,000,000.00 0.00 %0.00105-1100-799999 9,000,000.00 Fund: 105 - Measure "W" Total:0.000.009,000,000.00 9,000,000.00 9,000,000.00 0.00 % Fund: 200 - Road Repair & Accountability Act of 2017
Improvements 1,051,945.00 0.00 1,051,945.00 0.00 %0.00200-9000-750050 1,051,945.00 Fund: 200 - Road Repair & Accountability Act of 2017 Total:0.000.001,051,945.00 1,051,945.00 1,051,945.00 0.00 % A.2.j
Packet Pg. 82
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 13 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 203 - Gas Tax
SIGNAL MAINTENANCE 70,000.00 0.00 70,000.00 0.00 %0.00203-4000-740176 70,000.00 SALARIES REGULAR 254,224.00 93,305.50 160,918.50 36.70 %22,402.98203-5010-701001 254,224.00 SALARIES OT 5,000.00 1,790.75 3,209.25 35.82 %387.44203-5010-701003 5,000.00 OTHER COMPENSATION 24,268.00 9,302.14 14,965.86 38.33 %2,101.95203-5010-701004 24,268.00 RETIREMENT 31,706.00 24,917.68 6,788.32 78.59 %5,365.39203-5010-701005 31,706.00 GROUP HEALTH INSURANCE 67,992.00 25,310.52 42,681.48 37.23 %7,066.67203-5010-701009 67,992.00 LIFE & LTD INSURANCES 3,670.00 918.92 2,751.08 25.04 %248.45203-5010-701010 3,670.00 WORKERS COMPENSATION 4,500.00 0.00 4,500.00 0.00 %0.00203-5010-701011 4,500.00 MEDICARE 3,682.00 1,769.59 1,912.41 48.06 %414.74203-5010-701013 3,682.00 F.I.C.A. OASDI 0.00 0.88 -0.88 0.00 %0.19203-5010-701014 0.00 LEAVE PAYOUTS 0.00 475.72 -475.72 0.00 %0.00203-5010-701030 0.00 OPERATING SUPPLIES 10,000.00 635.15 9,364.85 6.35 %0.00203-5010-710015 10,000.00 FUEL/OIL 18,000.00 6,307.86 11,692.14 35.04 %0.00203-5010-710035 18,000.00 REPAIRS/MAINTENANCE 50,000.00 817.30 49,182.70 1.63 %0.00203-5010-710040 50,000.00 RENTALS/LEASES 6,000.00 0.00 6,000.00 0.00 %0.00203-5010-710045 6,000.00 CHEMICALS 4,000.00 0.00 4,000.00 0.00 %0.00203-5010-710060 4,000.00 STREET SIGNS 20,000.00 1,527.16 18,472.84 7.64 %0.00203-5010-710061 20,000.00 GAS/ELECTRIC 325,000.00 91,160.31 233,839.69 28.05 %0.00203-5010-725001 325,000.00 MBASIA ANNUAL LIAB. PREMIUM 13,000.00 0.00 13,000.00 0.00 %0.00203-5010-735002 13,000.00 CONTRACTS: POLE REPLACEMENT 5,000.00 0.00 5,000.00 0.00 %0.00203-5010-740095 5,000.00 SIGNAL MAINTENANCE 0.00 16,625.00 -16,625.00 0.00 %0.00203-5010-740176 0.00 MACHINERY/EQUIPMENT 292,266.00 0.00 292,266.00 0.00 %0.00203-5010-750070 292,266.00 Fund: 203 - Gas Tax Total:274,864.4837,987.811,208,308.00 1,208,308.00 933,443.52 22.75 % Fund: 205 - Park Dedication
IMPROVEMENTS 0.00 1,500.00 -1,500.00 0.00 %0.00205-8000-750050 0.00 Improvements 0.00 24,705.99 -24,705.99 0.00 %0.00205-8050-750050 0.00 Fund: 205 - Park Dedication Total:26,205.990.000.00 0.00 -26,205.99 0.00 % Fund: 216 - TRANSPORTATION DEV. ACT (COG)
TRANSFERS OUT 0.00 13,851,562.07 -13,851,562.07 0.00 %0.00216-1100-799999 0.00 WORKERS COMPENSATION 1,000.00 0.00 1,000.00 0.00 %0.00216-4000-701011 1,000.00 PROFESSIONAL SERVICES 500,000.00 0.00 500,000.00 0.00 %0.00216-4000-730000 500,000.00 ENGINEERING SERVICES 500,000.00 0.00 500,000.00 0.00 %0.00216-4000-730003 500,000.00 IMPROVEMENTS 500,000.00 0.00 500,000.00 0.00 %0.00216-4000-750050 500,000.00 Salaries Regular 40,000.00 0.00 40,000.00 0.00 %0.00216-5010-701001 40,000.00 Salaries Temporary 5,000.00 0.00 5,000.00 0.00 %0.00216-5010-701002 5,000.00 Salaries OT 4,000.00 0.00 4,000.00 0.00 %0.00216-5010-701003 4,000.00 F.I.C.A. Medicare 750.00 0.00 750.00 0.00 %0.00216-5010-701013 750.00 F.I.C.A. OASDI 560.00 0.00 560.00 0.00 %0.00216-5010-701014 560.00 Improvements 50,000.00 0.00 50,000.00 0.00 %0.00216-5010-750050 50,000.00 Fund: 216 - TRANSPORTATION DEV. ACT (COG) Total:13,851,562.070.001,601,310.00 1,601,310.00 -12,250,252.07 865.01 % Fund: 217 - SPAY/NEUTER EDUCATION
LAB & MEDICAL 50,000.00 -3,844.64 53,844.64 -7.69 %-10.00217-2025-710016 50,000.00 Fund: 217 - SPAY/NEUTER EDUCATION Total:-3,844.64-10.0050,000.00 50,000.00 53,844.64 -7.69 % Fund: 218 - MELLO ROOS CFD-1
SALARIES REGULAR 223,782.00 49,268.65 174,513.35 22.02 %9,939.74218-2205-701001 223,782.00 SALARIES OT 25,000.00 0.00 25,000.00 0.00 %0.00218-2205-701003 25,000.00 OTHER COMPENSATION 24,220.00 6,089.11 18,130.89 25.14 %1,227.43218-2205-701004 24,220.00 RETIREMENT 56,310.00 22,435.90 33,874.10 39.84 %4,493.85218-2205-701005 56,310.00 GROUP HEALTH INSURANCE 76,542.00 13,752.32 62,789.68 17.97 %3,056.08218-2205-701009 76,542.00 LIFE & LTD INSURANCES 696.00 226.10 469.90 32.49 %50.25218-2205-701010 696.00 MEDICARE 3,242.00 1,203.31 2,038.69 37.12 %236.86218-2205-701013 3,242.00 UNIFORM ALLOWANCE 2,600.00 318.78 2,281.22 12.26 %70.84218-2205-701015 2,600.00 W/C 4850 0.00 430.02 -430.02 0.00 %0.00218-2205-701028 0.00 SALARIES REGULAR 122,414.00 47,034.86 75,379.14 38.42 %9,406.96218-2500-701001 122,414.00 SALARIES OT 8,000.00 0.00 8,000.00 0.00 %0.00218-2500-701003 8,000.00 OTHER COMPENSATION 31,953.00 8,231.10 23,721.90 25.76 %1,646.22218-2500-701004 31,953.00 A.2.j
Packet Pg. 83
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 14 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
RETIREMENT 35,447.00 32,548.59 2,898.41 91.82 %6,534.76218-2500-701005 35,447.00 GROUP HEALTH INSURANCE 38,271.00 13,934.42 24,336.58 36.41 %3,109.80218-2500-701009 38,271.00 LIFE & LTD INSURANCES 356.00 172.70 183.30 48.51 %38.54218-2500-701010 356.00 MEDICARE 1,773.00 1,088.03 684.97 61.37 %198.45218-2500-701013 1,773.00 UNIFORM ALLOWANCE 850.00 0.00 850.00 0.00 %0.00218-2500-701015 850.00 Fund: 218 - MELLO ROOS CFD-1 Total:196,733.8940,009.78651,456.00 651,456.00 454,722.11 30.20 % Fund: 221 - POLICE S.L.E.S.F. PGM
MACHINERY/EQUIPMENT 100,000.00 0.00 100,000.00 0.00 %0.00221-2500-750070 100,000.00 Fund: 221 - POLICE S.L.E.S.F. PGM Total:0.000.00100,000.00 100,000.00 100,000.00 0.00 % Fund: 223 - OFFICE OF TRAFFIC SAFETY
SALARIES OT 67,000.00 33,725.61 33,274.39 50.34 %488.73223-2500-701003 67,000.00 OTHER COMPENSATION 3,000.00 0.00 3,000.00 0.00 %0.00223-2500-701004 3,000.00 RETIREMENT 0.00 115.79 -115.79 0.00 %0.00223-2500-701005 0.00 GROUP HEALTH INSURANCE 0.00 55.30 -55.30 0.00 %0.00223-2500-701009 0.00 LIFE & LTD INSURANCES 0.00 0.68 -0.68 0.00 %0.00223-2500-701010 0.00 MEDICARE 0.00 3.20 -3.20 0.00 %0.00223-2500-701013 0.00 MACHINERY/EQUIPMENT 5,000.00 0.00 5,000.00 0.00 %0.00223-2500-750070 5,000.00 Fund: 223 - OFFICE OF TRAFFIC SAFETY Total:33,900.58488.7375,000.00 75,000.00 41,099.42 45.20 % Fund: 229 - 4TH OF JULY RALLY
OPERATING SUPPLIES 0.00 76.02 -76.02 0.00 %0.00229-2500-710015 0.00 Fund: 229 - 4TH OF JULY RALLY Total:76.020.000.00 0.00 -76.02 0.00 % Fund: 273 - Prop 68
Improvements 2,755,686.00 6,760.00 2,748,926.00 0.25 %0.00273-8050-750050 2,755,686.00 Fund: 273 - Prop 68 Total:6,760.000.002,755,686.00 2,755,686.00 2,748,926.00 0.25 % Fund: 275 - 2021-CDBG-NH-2001
Professional Services 0.00 4,000.00 -4,000.00 0.00 %0.00275-9000-730000 0.00 Fund: 275 - 2021-CDBG-NH-2001 Total:4,000.000.000.00 0.00 -4,000.00 0.00 % Fund: 303 - AB1600 CIP Storm Drain
Engineering Services 100,000.00 0.00 100,000.00 0.00 %0.00303-4000-730003 100,000.00 Fund: 303 - AB1600 CIP Storm Drain Total:0.000.00100,000.00 100,000.00 100,000.00 0.00 % Fund: 304 - AB1600 CIP Traffic Impact
PROFESSIONAL SERVICES 2,500,000.00 0.00 2,500,000.00 0.00 %0.00304-4000-730000 2,500,000.00 Improvements 0.00 132,798.32 -132,798.32 0.00 %0.00304-9000-750050 0.00 Fund: 304 - AB1600 CIP Traffic Impact Total:132,798.320.002,500,000.00 2,500,000.00 2,367,201.68 5.31 % Fund: 309 - Jail Juvenile Hall Fund
JUVENILE FUND TO COUNTY 400,000.00 0.00 400,000.00 0.00 %0.00309-1100-740258 400,000.00 Fund: 309 - Jail Juvenile Hall Fund Total:0.000.00400,000.00 400,000.00 400,000.00 0.00 % Fund: 506 - HELEN ROSS MEMORIAL DONATIONS
IMPROVEMENTS 460,000.00 0.00 460,000.00 0.00 %0.00506-2025-750050 460,000.00 Fund: 506 - HELEN ROSS MEMORIAL DONATIONS Total:0.000.00460,000.00 460,000.00 460,000.00 0.00 % Fund: 601 - AIRPORT ENTERPRISE FUND
CONTRACTS: LEGAL SERVICES 10,000.00 1,000.00 9,000.00 10.00 %0.00601-1100-740087 0.00 CONTRACTS:JANITORIAL 0.00 1,575.00 -1,575.00 0.00 %0.00601-1100-740100 0.00 CITY NW & COMPUTER REPLACEM…9,100.00 5,254.96 3,845.04 57.75 %0.00601-1157-731005 9,100.00 COMPUTER SOFTWARE 650.00 0.00 650.00 0.00 %0.00601-1157-731006 650.00 CONTRACTS: NETWORK SERVICES 25,500.00 7,006.49 18,493.51 27.48 %0.00601-1157-740014 25,500.00 CONTRACTS: COMPUTER PROGRAM 24,500.00 2,298.38 22,201.62 9.38 %0.00601-1157-740027 24,500.00 HARDWARE MAINT - IS 30,000.00 12,431.28 17,568.72 41.44 %0.00601-1157-740196 30,000.00 MACHINERY/EQUIPMENT 32,000.00 0.00 32,000.00 0.00 %0.00601-1157-750070 32,000.00 UNEMPLOYMENT INS PAYMENT 0.00 12.01 -12.01 0.00 %0.00601-4000-701007 0.00 SALARIES REGULAR 457,580.00 133,859.09 323,720.91 29.25 %34,456.02601-4200-701001 457,580.00 SALARIES TEMPORARY 12,000.00 2,680.00 9,320.00 22.33 %480.00601-4200-701002 12,000.00 SALARIES OT 15,000.00 4,604.10 10,395.90 30.69 %700.54601-4200-701003 15,000.00 OTHER COMPENSATION 31,926.00 6,409.60 25,516.40 20.08 %1,424.84601-4200-701004 31,926.00 RETIREMENT 36,825.00 22,335.51 14,489.49 60.65 %5,048.24601-4200-701005 36,825.00 A.2.j
Packet Pg. 84
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 15 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
GROUP HEALTH INSURANCE 160,849.00 49,088.50 111,760.50 30.52 %11,607.68601-4200-701009 160,849.00 LIFE & LTD INSURANCES 6,327.00 1,365.37 4,961.63 21.58 %292.98601-4200-701010 6,327.00 WORKERS COMPENSATION 12,000.00 0.00 12,000.00 0.00 %0.00601-4200-701011 12,000.00 MEDICARE 5,400.00 2,195.41 3,204.59 40.66 %549.81601-4200-701013 5,400.00 F.I.C.A. OASDI 0.00 166.16 -166.16 0.00 %29.76601-4200-701014 0.00 LEAVE PAYOUTS 10,000.00 0.00 10,000.00 0.00 %0.00601-4200-701030 10,000.00 OFFICE SUPPLIES 2,000.00 14.51 1,985.49 0.73 %0.00601-4200-710001 2,000.00 POSTAGE 1,000.00 275.88 724.12 27.59 %0.00601-4200-710005 1,000.00 OPERATING SUPPLIES 45,000.00 23,240.95 21,759.05 51.65 %1,439.22601-4200-710015 45,000.00 LAB & MEDICAL 1,500.00 0.00 1,500.00 0.00 %0.00601-4200-710016 1,500.00 COMMUNICATIONS 1,200.00 0.00 1,200.00 0.00 %0.00601-4200-710020 1,200.00 ADVERTISING 30,000.00 9,609.43 20,390.57 32.03 %4,415.70601-4200-710025 30,000.00 FUEL/OIL 10,000.00 5,097.07 4,902.93 50.97 %0.00601-4200-710035 10,000.00 REPAIRS/MAINTENANCE 60,000.00 1,173.89 58,826.11 1.96 %352.22601-4200-710040 60,000.00 RENTALS/LEASES 4,000.00 1,733.77 2,266.23 43.34 %0.00601-4200-710045 4,000.00 MEMBERSHIPS/DUES 2,000.00 459.00 1,541.00 22.95 %0.00601-4200-710055 2,000.00 CHEMICALS 25,000.00 11,161.32 13,838.68 44.65 %0.00601-4200-710060 25,000.00 STREET SIGNS 1,000.00 0.00 1,000.00 0.00 %0.00601-4200-710061 1,000.00 CONFERENCES/MEETINGS 20,000.00 8,120.48 11,879.52 40.60 %7,089.43601-4200-722005 20,000.00 TRAINING 5,000.00 812.64 4,187.36 16.25 %0.00601-4200-722010 5,000.00 GAS/ELECTRIC 38,500.00 11,482.81 27,017.19 29.83 %0.00601-4200-725001 38,500.00 WATER/SEWER 12,000.00 5,425.50 6,574.50 45.21 %0.00601-4200-725005 12,000.00 TELEPHONE 12,000.00 2,740.52 9,259.48 22.84 %0.00601-4200-725010 12,000.00 FEES: FILING/DUMP 3,000.00 750.00 2,250.00 25.00 %0.00601-4200-729000 3,000.00 PROFESSIONAL SERVICES 100,000.00 720,018.95 -620,018.95 720.02 %3,208.50601-4200-730000 100,000.00 UNIFORM PURCHASES 2,500.00 173.71 2,326.29 6.95 %0.00601-4200-731000 2,500.00 PROPERTY INSURANCE 60,000.00 0.00 60,000.00 0.00 %0.00601-4200-735001 60,000.00 MBASIA ANNUAL LIAB. PREMIUM 17,000.00 0.00 17,000.00 0.00 %0.00601-4200-735002 17,000.00 AIRPORT LIABILITY INSURANCE 0.00 4,492.00 -4,492.00 0.00 %0.00601-4200-735003 0.00 CONTRACTS: STORM WTR MONTO…1,500.00 0.00 1,500.00 0.00 %0.00601-4200-740009 1,500.00 CONTRACTS: ALARMS 1,500.00 300.60 1,199.40 20.04 %0.00601-4200-740016 1,500.00 CONTRACTS: BANK SERVICE CHARGE 1,000.00 0.00 1,000.00 0.00 %0.00601-4200-740025 1,000.00 CONTRACT: COMPUTER PROGRAMS 3,000.00 1,446.45 1,553.55 48.22 %0.00601-4200-740027 3,000.00 CONTRACTS: GPS MONITORING 0.00 425.32 -425.32 0.00 %0.00601-4200-740109 0.00 CONTRACTS: PEST CONTROL 2,500.00 795.00 1,705.00 31.80 %0.00601-4200-740187 2,500.00 AWOS MAINTENANCE 15,000.00 0.00 15,000.00 0.00 %0.00601-4200-740290 15,000.00 CONTRACT: FUEL INSPECTION 4,000.00 0.00 4,000.00 0.00 %0.00601-4200-740408 4,000.00 INTEREST PAYMENTS 200.00 3.44 196.56 1.72 %0.00601-4200-747000 200.00 PRINCIPAL PAYMENTS 1,500.00 497.72 1,002.28 33.18 %0.00601-4200-748000 1,500.00 IMPROVEMENTS 1,000,000.00 0.00 1,000,000.00 0.00 %0.00601-4200-750050 1,000,000.00 MACHINERY/EQUIPMENT 450,000.00 302,198.18 147,801.82 67.16 %0.00601-4200-750070 450,000.00 AIRPORT VEHICLE MAINT 9,000.00 3,616.65 5,383.35 40.19 %0.00601-5005-710080 9,000.00 Improvements 3,315,694.00 0.00 3,315,694.00 0.00 %0.00601-9000-750050 3,315,694.00 Fund: 601 - AIRPORT ENTERPRISE FUND Total:1,368,347.6571,094.946,127,251.00 6,137,251.00 4,768,903.35 22.30 % Fund: 620 - WATER ENTERPRISE FUND
Professional Services 5,000.00 0.00 5,000.00 0.00 %0.00620-1100-730000 5,000.00 CONTRACTS: COLLECTION 4,000.00 175.00 3,825.00 4.38 %0.00620-1100-740031 4,000.00 CONTRACTS: AUDITING SERVICES 10,000.00 0.00 10,000.00 0.00 %0.00620-1100-740065 10,000.00 CONTRACTS: LEGAL SERVICES 50,000.00 825.00 49,175.00 1.65 %0.00620-1100-740087 0.00 CONTRACTS: JANITORIAL 2,500.00 966.00 1,534.00 38.64 %0.00620-1100-740100 2,500.00 WORKERS COMPENSATION 350.00 0.00 350.00 0.00 %0.00620-1120-701011 350.00 SALARIES REGULAR 173,885.00 51,686.06 122,198.94 29.72 %10,484.22620-1155-701001 173,885.00 SALARIES TEMPORARY 0.00 5,174.52 -5,174.52 0.00 %614.13620-1155-701002 0.00 SALARIES OT 1,000.00 28.77 971.23 2.88 %0.00620-1155-701003 1,000.00 OTHER COMPENSATION 5,235.00 1,149.85 4,085.15 21.96 %245.80620-1155-701004 5,235.00 RETIREMENT 10,164.00 4,455.29 5,708.71 43.83 %871.24620-1155-701005 10,164.00 GROUP HEALTH INSURANCE 51,764.00 15,810.22 35,953.78 30.54 %3,513.30620-1155-701009 51,764.00 LIFE & LTD INSURANCES 2,355.00 581.15 1,773.85 24.68 %129.20620-1155-701010 2,355.00 A.2.j
Packet Pg. 85
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 16 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
WORKERS COMPENSATION 37,000.00 0.00 37,000.00 0.00 %0.00620-1155-701011 37,000.00 MEDICARE 2,518.00 928.95 1,589.05 36.89 %183.91620-1155-701013 2,518.00 F.I.C.A. OASDI 0.00 0.25 -0.25 0.00 %0.05620-1155-701014 0.00 LEAVE PAYOUTS 2,000.00 0.00 2,000.00 0.00 %0.00620-1155-701030 2,000.00 OFFICE SUPPLIES 2,500.00 1,540.92 959.08 61.64 %236.56620-1155-710001 2,500.00 POSTAGE 3,000.00 450.29 2,549.71 15.01 %0.00620-1155-710005 3,000.00 OPERATING SUPPLIES 2,500.00 221.38 2,278.62 8.86 %0.00620-1155-710015 2,500.00 PRINTING/BINDING 2,500.00 402.27 2,097.73 16.09 %0.00620-1155-710030 2,500.00 REPAIRS/MAINTENANCE 500.00 0.00 500.00 0.00 %0.00620-1155-710040 500.00 RENTALS/LEASES 6,000.00 1,447.44 4,552.56 24.12 %154.75620-1155-710045 6,000.00 MEMBERSHIPS/DUES 2,000.00 822.46 1,177.54 41.12 %0.00620-1155-710055 2,000.00 CONFERENCES/MEETINGS 1,000.00 0.00 1,000.00 0.00 %0.00620-1155-722005 1,000.00 TRAINING 3,000.00 3,669.56 -669.56 122.32 %0.00620-1155-722010 3,000.00 GAS/ELECTRIC 1,900.00 463.45 1,436.55 24.39 %0.00620-1155-725001 1,900.00 WATER/SEWER 500.00 125.61 374.39 25.12 %0.00620-1155-725005 500.00 TELEPHONE 600.00 130.68 469.32 21.78 %0.00620-1155-725010 600.00 FEES: FILING/DUMP 800.00 0.00 800.00 0.00 %0.00620-1155-729000 800.00 PROFESSIONAL SERVICES 30,000.00 0.00 30,000.00 0.00 %0.00620-1155-730000 30,000.00 MBASIA ANNUAL LIAB. PREMIUM 28,000.00 0.00 28,000.00 0.00 %0.00620-1155-735002 28,000.00 CONTRACTS: BANK SERVICE CHARGE 55,000.00 0.00 55,000.00 0.00 %0.00620-1155-740025 55,000.00 CONTRACT: COMPUTER PROGRAMS 60,000.00 38,927.93 21,072.07 64.88 %0.00620-1155-740027 60,000.00 CONTRACTS: CH POSTAGE MACHINE 2,000.00 734.67 1,265.33 36.73 %0.00620-1155-740088 2,000.00 CONTRACTS: PEST CONTROL 1,000.00 342.92 657.08 34.29 %0.00620-1155-740187 1,000.00 CONTRACTS: UTILITY BILL MAILING 25,000.00 8,850.75 16,149.25 35.40 %0.00620-1155-740403 25,000.00 SALARIES REGULAR 167,476.00 30,626.63 136,849.37 18.29 %7,685.44620-1157-701001 167,476.00 OTHER COMPENSATION 2,521.00 1,484.25 1,036.75 58.88 %536.47620-1157-701004 2,521.00 RETIREMENT 18,063.00 12,600.80 5,462.20 69.76 %3,213.61620-1157-701005 18,063.00 GROUP HEALTH INSURANCE 38,052.00 4,939.69 33,112.31 12.98 %1,093.79620-1157-701009 38,052.00 LIFE & LTD INSURANCES 1,905.00 265.26 1,639.74 13.92 %54.46620-1157-701010 1,905.00 WORKERS COMPENSATION 2,000.00 0.00 2,000.00 0.00 %0.00620-1157-701011 2,000.00 MEDICARE 2,427.00 522.87 1,904.13 21.54 %122.70620-1157-701013 2,427.00 LEAVE PAYOUTS 7,000.00 2,867.65 4,132.35 40.97 %0.00620-1157-701030 7,000.00 CITY NW & COMPUTER REPLACEM…15,500.00 8,892.91 6,607.09 57.37 %0.00620-1157-731005 15,500.00 COMPUTER SOFTWARE 1,100.00 0.00 1,100.00 0.00 %0.00620-1157-731006 1,100.00 MBASIA ANNUAL LIAB. PREMIUM 8,000.00 0.00 8,000.00 0.00 %0.00620-1157-735002 8,000.00 CONTRACTS: NETWORK SERVICES 43,000.00 11,857.13 31,142.87 27.57 %0.00620-1157-740014 43,000.00 CONTRACTS: COMPUTER PROGRAM 41,500.00 6,293.63 35,206.37 15.17 %0.00620-1157-740027 41,500.00 HARDWARE MAINT - IS 50,000.00 18,633.47 31,366.53 37.27 %0.00620-1157-740196 50,000.00 MACHINERY/EQUIPMENT 53,000.00 0.00 53,000.00 0.00 %0.00620-1157-750070 53,000.00 OTHER COMPENSATION 0.00 1,912.50 -1,912.50 0.00 %382.50620-4000-701004 0.00 RETIREMENT 0.00 146.86 -146.86 0.00 %29.36620-4000-701005 0.00 GROUP HEALTH INSURANCE 0.00 683.34 -683.34 0.00 %151.86620-4000-701009 0.00 LIFE & LTD INSURANCES 0.00 17.13 -17.13 0.00 %3.80620-4000-701010 0.00 WORKERS COMPENSATION 5,500.00 0.00 5,500.00 0.00 %0.00620-4000-701011 5,500.00 MEDICARE 0.00 29.10 -29.10 0.00 %5.93620-4000-701013 0.00 WORKERS COMPENSATION 2,250.00 0.00 2,250.00 0.00 %0.00620-4300-701011 2,250.00 TELEPHONE 0.00 228.02 -228.02 0.00 %0.00620-4300-725010 0.00 SALARIES REGULAR 67,221.00 26,720.70 40,500.30 39.75 %5,344.15620-5005-701001 67,221.00 SALARIES OT 1,000.00 0.00 1,000.00 0.00 %0.00620-5005-701003 1,000.00 OTHER COMPENSATION 8,000.00 2,981.58 5,018.42 37.27 %605.06620-5005-701004 8,000.00 RETIREMENT 27,000.00 9,272.17 17,727.83 34.34 %1,856.52620-5005-701005 27,000.00 GROUP HEALTH INSURANCE 20,000.00 7,383.11 12,616.89 36.92 %1,663.85620-5005-701009 20,000.00 LIFE & LTD INSURANCES 1,007.00 283.99 723.01 28.20 %63.14620-5005-701010 1,007.00 WORKERS COMPENSATION 3,700.00 0.00 3,700.00 0.00 %0.00620-5005-701011 3,700.00 MEDICARE 973.00 273.07 699.93 28.06 %55.46620-5005-701013 973.00 LEAVE PAYOUTS 1,100.00 0.00 1,100.00 0.00 %0.00620-5005-701030 1,100.00 WATER VEHICLE MAINTENANCE 20,000.00 6,182.46 13,817.54 30.91 %0.00620-5005-710081 20,000.00 MBASIA ANNUAL LIAB. PREMIUM 31,000.00 0.00 31,000.00 0.00 %0.00620-5005-735002 31,000.00 A.2.j
Packet Pg. 86
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 17 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
SALARIES REGULAR 1,261,320.00 394,484.15 866,835.85 31.28 %80,791.50620-5035-701001 1,261,320.00 SALARIES TEMPORARY 0.00 498.00 -498.00 0.00 %199.20620-5035-701002 0.00 SALARIES OT 60,000.00 31,369.69 28,630.31 52.28 %4,189.97620-5035-701003 60,000.00 OTHER COMPENSATION 75,867.00 31,013.27 44,853.73 40.88 %6,184.42620-5035-701004 75,867.00 RETIREMENT 92,797.00 58,906.79 33,890.21 63.48 %11,597.38620-5035-701005 92,797.00 GROUP HEALTH INSURANCE 418,766.00 118,808.22 299,957.78 28.37 %27,287.44620-5035-701009 418,766.00 LIFE & LTD INSURANCES 16,992.00 3,755.35 13,236.65 22.10 %839.58620-5035-701010 16,992.00 WORKERS COMPENSATION 170,000.00 0.00 170,000.00 0.00 %0.00620-5035-701011 170,000.00 MEDICARE 18,267.00 6,839.06 11,427.94 37.44 %1,394.05620-5035-701013 18,267.00 F.I.C.A. OASDI 0.00 3.12 -3.12 0.00 %0.70620-5035-701014 0.00 LEAVE PAYOUTS 4,500.00 3,309.84 1,190.16 73.55 %2,198.89620-5035-701030 4,500.00 OFFICE SUPPLIES 2,500.00 1,128.68 1,371.32 45.15 %0.00620-5035-710001 2,500.00 POSTAGE 250.00 99.51 150.49 39.80 %0.00620-5035-710005 250.00 OPERATING SUPPLIES 400,000.00 212,741.38 187,258.62 53.19 %3.15620-5035-710015 400,000.00 LAB & MEDICAL 3,600.00 320.00 3,280.00 8.89 %0.00620-5035-710016 3,600.00 Environmental Quality Lab Testing 35,000.00 42,366.55 -7,366.55 121.05 %0.00620-5035-710018 35,000.00 ADVERTISING 2,000.00 0.00 2,000.00 0.00 %0.00620-5035-710025 2,000.00 PRINTING/BINDING 2,000.00 0.00 2,000.00 0.00 %0.00620-5035-710030 2,000.00 FUEL/OIL 30,000.00 14,124.51 15,875.49 47.08 %0.00620-5035-710035 30,000.00 REPAIRS/MAINTENANCE 400,000.00 87,069.76 312,930.24 21.77 %0.00620-5035-710040 400,000.00 RENTALS/LEASES 2,000.00 2,249.26 -249.26 112.46 %0.00620-5035-710045 2,000.00 MEMBERSHIPS/DUES 5,000.00 1,826.27 3,173.73 36.53 %0.00620-5035-710055 5,000.00 Chemicals 32,000.00 7,693.48 24,306.52 24.04 %0.00620-5035-710060 32,000.00 CONFERENCES/MEETINGS 8,000.00 428.40 7,571.60 5.36 %0.00620-5035-722005 8,000.00 TRAINING 10,000.00 2,535.28 7,464.72 25.35 %0.00620-5035-722010 10,000.00 GAS/ELECTRIC 155,000.00 68,551.31 86,448.69 44.23 %0.00620-5035-725001 155,000.00 WATER/SEWER 60,000.00 50,187.80 9,812.20 83.65 %0.00620-5035-725005 60,000.00 TELEPHONE 10,000.00 3,851.01 6,148.99 38.51 %0.00620-5035-725010 10,000.00 FEES: FILING/DUMP 7,000.00 3,446.60 3,553.40 49.24 %-236.00620-5035-729000 7,000.00 Professional Services 30,000.00 16,119.20 13,880.80 53.73 %0.00620-5035-730000 30,000.00 EDUCATION CERT INCENTIVE 10,000.00 0.00 10,000.00 0.00 %0.00620-5035-730155 10,000.00 UNIFORM PURCHASES 8,000.00 4,990.85 3,009.15 62.39 %125.91620-5035-731000 8,000.00 PROPERTY TAXES 4,000.00 3,955.46 44.54 98.89 %0.00620-5035-733000 4,000.00 PROPERTY INSURANCE 30,000.00 0.00 30,000.00 0.00 %0.00620-5035-735001 30,000.00 MBASIA ANNUAL LIAB. PREMIUM 262,000.00 0.00 262,000.00 0.00 %0.00620-5035-735002 262,000.00 PREVENTIVE ELECTRICAL MAINT 9,000.00 0.00 9,000.00 0.00 %0.00620-5035-740001 9,000.00 CONTRACT: COMPUTER PROGRAMS 6,000.00 4,339.36 1,660.64 72.32 %0.00620-5035-740027 6,000.00 Contracts: Comm 911 26,000.00 10,262.04 15,737.96 39.47 %0.00620-5035-740030 26,000.00 CONTRACTS: GPS MONITORING 9,800.00 2,449.86 7,350.14 25.00 %0.00620-5035-740109 9,800.00 INCENTIVE PAY 0.00 -2,500.00 2,500.00 0.00 %0.00620-5035-740190 0.00 WATER RESOURCES ASSOCIAN 120,000.00 0.00 120,000.00 0.00 %0.00620-5035-740191 120,000.00 CONTRACTS: SCADA SUPPORT 6,000.00 2,060.22 3,939.78 34.34 %0.00620-5035-740194 6,000.00 CONTRACTS: URBAN JPA 3,500,000.00 1,064,037.20 2,435,962.80 30.40 %0.00620-5035-740207 3,500,000.00 SBCWD ANNUAL WTR USAGE 80,000.00 11,625.59 68,374.41 14.53 %0.00620-5035-740277 80,000.00 WATER SYSTEMS FEES 50,000.00 0.00 50,000.00 0.00 %0.00620-5035-740283 50,000.00 INTEREST PAYMENTS 50.00 37.88 12.12 75.76 %0.00620-5035-747000 50.00 PRINCIPAL PAYMENTS 6,000.00 4,322.14 1,677.86 72.04 %0.00620-5035-748000 6,000.00 Improvements 174,860.00 4,366.11 170,493.89 2.50 %0.00620-5035-750050 174,860.00 MACHINERY/EQUIPMENT 375,100.00 45,638.75 329,461.25 12.17 %0.00620-5035-750070 375,100.00 SOFTWARE AND LICENSING 2,000.00 2,200.00 -200.00 110.00 %0.00620-5035-750450 2,000.00 Fund: 620 - WATER ENTERPRISE FUND Total:2,616,521.66173,877.459,167,535.00 9,217,535.00 6,601,013.34 28.39 % Fund: 621 - WATER EXPANSION ENT. FUND
CONTRACTS: LEGAL SERVICES 30,000.00 0.00 30,000.00 0.00 %0.00621-1100-740087 0.00 WORKERS COMPENSATION 500.00 0.00 500.00 0.00 %0.00621-1120-701011 500.00 WORKERS COMPENSATION 500.00 0.00 500.00 0.00 %0.00621-4000-701011 500.00 Fund: 621 - WATER EXPANSION ENT. FUND Total:0.000.001,000.00 31,000.00 31,000.00 0.00 % Fund: 660 - SEWER ENTRPRISE FUND
CONTRACTS: COLLECTION 150,000.00 59,040.00 90,960.00 39.36 %14,832.00660-1100-740031 150,000.00 A.2.j
Packet Pg. 87
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 18 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
CONTRACTS: AUDITING SERVICES 7,000.00 0.00 7,000.00 0.00 %0.00660-1100-740065 7,000.00 CONTRACTS: FISCAL AGENT 11,000.00 0.00 11,000.00 0.00 %0.00660-1100-740066 11,000.00 CONTRACTS: LEGAL SERVICES 20,000.00 625.00 19,375.00 3.13 %0.00660-1100-740087 0.00 CONTRACTS: JANITORIAL 2,500.00 961.80 1,538.20 38.47 %0.00660-1100-740100 2,500.00 16-WW-INTEREST PAYMENTS 2,073,450.00 0.00 2,073,450.00 0.00 %0.00660-1100-747007 2,073,450.00 16-WW-PRINCIPAL PAYMENTS 2,540,000.00 0.00 2,540,000.00 0.00 %0.00660-1100-748004 2,540,000.00 WORKERS COMPENSATION 500.00 0.00 500.00 0.00 %0.00660-1120-701011 500.00 PROFESSIONAL SERVICES 0.00 6,165.84 -6,165.84 0.00 %0.00660-1120-730000 0.00 SALARIES REGULAR 173,885.00 51,693.73 122,191.27 29.73 %10,485.70660-1155-701001 173,885.00 SALARIES TEMPORARY 0.00 5,176.12 -5,176.12 0.00 %614.34660-1155-701002 0.00 SALARIES OT 2,000.00 28.77 1,971.23 1.44 %0.00660-1155-701003 2,000.00 OTHER COMPENSATION 5,235.00 1,150.30 4,084.70 21.97 %245.90660-1155-701004 5,235.00 RETIREMENT 10,164.00 4,455.69 5,708.31 43.84 %871.28660-1155-701005 10,164.00 GROUP HEALTH INSURANCE 51,764.00 15,810.43 35,953.57 30.54 %3,513.46660-1155-701009 51,764.00 LIFE & LTD INSURANCES 2,355.00 580.00 1,775.00 24.63 %128.74660-1155-701010 2,355.00 WORKERS COMPENSATION 37,000.00 0.00 37,000.00 0.00 %0.00660-1155-701011 37,000.00 MEDICARE 2,518.00 928.39 1,589.61 36.87 %183.80660-1155-701013 2,518.00 F.I.C.A. OASDI 0.00 0.27 -0.27 0.00 %0.05660-1155-701014 0.00 LEAVE PAYOUTS 2,000.00 0.00 2,000.00 0.00 %0.00660-1155-701030 2,000.00 OFFICE SUPPLIES 2,500.00 1,541.07 958.93 61.64 %236.66660-1155-710001 2,500.00 POSTAGE 2,500.00 450.37 2,049.63 18.01 %0.00660-1155-710005 2,500.00 OPERATING SUPPLIES 1,000.00 87.97 912.03 8.80 %0.00660-1155-710015 1,000.00 PRINTING/BINDING 2,500.00 402.38 2,097.62 16.10 %0.00660-1155-710030 2,500.00 REPAIRS/MAINTENANCE 500.00 0.00 500.00 0.00 %0.00660-1155-710040 500.00 RENTALS/LEASES 7,000.00 1,447.68 5,552.32 20.68 %154.81660-1155-710045 7,000.00 MEMBERSHIPS/DUES 1,500.00 814.63 685.37 54.31 %0.00660-1155-710055 1,500.00 CONFERENCES/MEETINGS 1,000.00 0.00 1,000.00 0.00 %0.00660-1155-722005 1,000.00 TRAINING 3,000.00 3,669.77 -669.77 122.33 %0.00660-1155-722010 3,000.00 GAS/ELECTRIC 2,000.00 463.54 1,536.46 23.18 %0.00660-1155-725001 2,000.00 WATER/SEWER 500.00 125.61 374.39 25.12 %0.00660-1155-725005 500.00 TELEPHONE 1,000.00 414.80 585.20 41.48 %0.00660-1155-725010 1,000.00 FEES: FILING/DUMP 800.00 0.00 800.00 0.00 %0.00660-1155-729000 800.00 PROFESSIONAL SERVICES 5,000.00 0.00 5,000.00 0.00 %0.00660-1155-730000 5,000.00 MBASIA ANNUAL LIAB. PREMIUM 10,000.00 0.00 10,000.00 0.00 %0.00660-1155-735002 10,000.00 CONTRACTS: BANK SERVICE CHARGE 50,000.00 0.00 50,000.00 0.00 %0.00660-1155-740025 50,000.00 CONTRACT: COMPUTER PROGRAMS 58,000.00 38,937.25 19,062.75 67.13 %0.00660-1155-740027 58,000.00 CONTRACTS: CH POSTAGE MACHINE 2,500.00 734.79 1,765.21 29.39 %0.00660-1155-740088 2,500.00 CONTRACTS: PEST CONTROL 1,000.00 342.96 657.04 34.30 %0.00660-1155-740187 1,000.00 CONTRACTS: UTILITY BILL MAILING 25,000.00 8,850.76 16,149.24 35.40 %0.00660-1155-740403 25,000.00 SALARIES REGULAR 170,377.00 30,626.59 139,750.41 17.98 %7,685.43660-1157-701001 170,377.00 OTHER COMPENSATION 2,526.00 1,484.15 1,041.85 58.75 %536.45660-1157-701004 2,526.00 RETIREMENT 18,063.00 12,600.15 5,462.85 69.76 %3,213.47660-1157-701005 18,063.00 GROUP HEALTH INSURANCE 38,817.00 4,938.96 33,878.04 12.72 %1,093.61660-1157-701009 38,817.00 LIFE & LTD INSURANCES 1,939.00 264.40 1,674.60 13.64 %54.19660-1157-701010 1,939.00 WORKERS COMPENSATION 2,000.00 0.00 2,000.00 0.00 %0.00660-1157-701011 2,000.00 MEDICARE 2,469.00 522.39 1,946.61 21.16 %122.58660-1157-701013 2,469.00 LEAVE PAYOUTS 7,000.00 2,867.65 4,132.35 40.97 %0.00660-1157-701030 7,000.00 CITY NW & COMPUTER REPLACEM…15,500.00 8,892.91 6,607.09 57.37 %0.00660-1157-731005 15,500.00 COMPUTER SOFTWARE 1,100.00 0.00 1,100.00 0.00 %0.00660-1157-731006 1,100.00 CONTRACTS: NETWORK SERVICES 62,200.00 17,365.05 44,834.95 27.92 %0.00660-1157-740014 62,200.00 CONTRACTS: COMPUTER PROGRAM 41,500.00 3,889.58 37,610.42 9.37 %0.00660-1157-740027 41,500.00 HARDWARE MAINT - IS 50,000.00 21,037.52 28,962.48 42.08 %0.00660-1157-740196 50,000.00 MACHINERY/EQUIPMENT 53,000.00 0.00 53,000.00 0.00 %0.00660-1157-750070 53,000.00 WORKERS COMPENSATION 5,500.00 0.00 5,500.00 0.00 %0.00660-4000-701011 5,500.00 PROFESSIONAL SERVICES 0.00 14,401.75 -14,401.75 0.00 %0.00660-4000-730000 0.00 ENGINEERING SERVICES 0.00 2,112.50 -2,112.50 0.00 %0.00660-4000-730003 0.00 MBASIA ANNUAL LIAB. PREMIUM 5,000.00 0.00 5,000.00 0.00 %0.00660-4000-735002 5,000.00 WORKERS COMPENSATION 2,200.00 0.00 2,200.00 0.00 %0.00660-4300-701011 2,200.00 A.2.j
Packet Pg. 88
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 19 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
SALARIES REGULAR 0.00 2,003.81 -2,003.81 0.00 %0.00660-4990-701001 0.00 RETIREMENT 0.00 130.18 -130.18 0.00 %0.00660-4990-701005 0.00 GROUP HEALTH INSURANCE 0.00 48.08 -48.08 0.00 %0.00660-4990-701009 0.00 LIFE & LTD INSURANCES 0.00 15.60 -15.60 0.00 %0.00660-4990-701010 0.00 WORKERS COMPENSATION 13,000.00 0.00 13,000.00 0.00 %0.00660-4990-701011 13,000.00 MEDICARE 0.00 29.49 -29.49 0.00 %0.00660-4990-701013 0.00 CALPERS RETIREES HLTH CONTRIBU…0.00 604.00 -604.00 0.00 %0.00660-4990-701025 0.00 LAB & MEDICAL 80,000.00 4,429.25 75,570.75 5.54 %0.00660-4990-710016 80,000.00 REPAIRS/MAINTENANCE 1,100,000.00 124,981.71 975,018.29 11.36 %0.00660-4990-710040 1,100,000.00 RENTALS/LEASES 3,000.00 0.00 3,000.00 0.00 %0.00660-4990-710045 3,000.00 Chemicals 250,000.00 174,071.59 75,928.41 69.63 %0.00660-4990-710060 250,000.00 GAS/ELECTRIC 850,000.00 496,991.74 353,008.26 58.47 %0.00660-4990-725001 850,000.00 WATER/SEWER 6,300.00 1,583.34 4,716.66 25.13 %0.00660-4990-725005 6,300.00 FEES: FILING/DUMP 49,800.00 8,813.56 40,986.44 17.70 %0.00660-4990-729000 49,800.00 Professional Services 50,000.00 3,318.75 46,681.25 6.64 %0.00660-4990-730000 50,000.00 PROPERTY TAXES 23,000.00 21,986.98 1,013.02 95.60 %0.00660-4990-733000 23,000.00 PROPERTY INSURANCE 250,000.00 0.00 250,000.00 0.00 %0.00660-4990-735001 250,000.00 MBASIA ANNUAL LIAB. PREMIUM 38,000.00 0.00 38,000.00 0.00 %0.00660-4990-735002 38,000.00 PREVENTIVE ELECTRICAL MAINT 22,000.00 0.00 22,000.00 0.00 %0.00660-4990-740001 22,000.00 CONTRACTS: ALARMS 1,500.00 650.00 850.00 43.33 %0.00660-4990-740016 1,500.00 CONTRACTS: WWTP CONTRACT OP…1,500,000.00 118,850.18 1,381,149.82 7.92 %0.00660-4990-740041 1,500,000.00 CONTRACTS: PEST CONTROL 0.00 400.00 -400.00 0.00 %0.00660-4990-740187 0.00 CONTRACTS: GROUND LEASE 40,000.00 0.00 40,000.00 0.00 %0.00660-4990-740293 40,000.00 CONTRACTS: NEUROS 103,000.00 0.00 103,000.00 0.00 %0.00660-4990-740411 103,000.00 SALARIES REGULAR 0.00 221.86 -221.86 0.00 %221.86660-4991-701001 0.00 SALARIES OT 0.00 4,442.34 -4,442.34 0.00 %0.00660-4991-701003 0.00 RETIREMENT 0.00 15.34 -15.34 0.00 %15.34660-4991-701005 0.00 GROUP HEALTH INSURANCE 0.00 100.50 -100.50 0.00 %100.50660-4991-701009 0.00 LIFE & LTD INSURANCES 0.00 2.03 -2.03 0.00 %2.03660-4991-701010 0.00 MEDICARE 0.00 3.43 -3.43 0.00 %3.43660-4991-701013 0.00 OPERATING SUPPLIES 300.00 0.00 300.00 0.00 %0.00660-4991-710015 300.00 LAB & MEDICAL 300.00 0.00 300.00 0.00 %0.00660-4991-710016 300.00 REPAIRS/MAINTENANCE 10,000.00 750.00 9,250.00 7.50 %0.00660-4991-710040 10,000.00 RENTALS/LEASES 1,000.00 0.00 1,000.00 0.00 %0.00660-4991-710045 1,000.00 WATER/SEWER 5,000.00 1,027.05 3,972.95 20.54 %0.00660-4991-725005 5,000.00 FEES: FILING/DUMP 1,000.00 660.00 340.00 66.00 %0.00660-4991-729000 1,000.00 MBASIA ANNUAL LIAB. PREMIUM 32,000.00 0.00 32,000.00 0.00 %0.00660-4991-735002 32,000.00 CONTRACTS: WWTP CONTRACT OP…330,000.00 25,806.81 304,193.19 7.82 %0.00660-4991-740041 330,000.00 SALARIES REGULAR 1,056,005.00 267,130.24 788,874.76 25.30 %51,877.43660-4995-701001 1,056,005.00 SALARIES TEMPORARY 3,000.00 498.00 2,502.00 16.60 %199.20660-4995-701002 3,000.00 SALARIES OT 33,900.00 13,084.81 20,815.19 38.60 %2,880.87660-4995-701003 33,900.00 OTHER COMPENSATION 71,302.00 30,840.39 40,461.61 43.25 %6,378.66660-4995-701004 71,302.00 RETIREMENT 81,377.00 40,432.67 40,944.33 49.69 %7,683.94660-4995-701005 81,377.00 GROUP HEALTH INSURANCE 370,894.00 101,897.17 268,996.83 27.47 %20,205.51660-4995-701009 370,894.00 LIFE & LTD INSURANCES 14,192.00 2,894.94 11,297.06 20.40 %623.19660-4995-701010 14,192.00 WORKERS COMPENSATION 87,000.00 0.00 87,000.00 0.00 %0.00660-4995-701011 87,000.00 MEDICARE 15,292.00 4,822.35 10,469.65 31.54 %973.72660-4995-701013 15,292.00 F.I.C.A. OASDI 0.00 1.34 -1.34 0.00 %0.28660-4995-701014 0.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 604.00 -604.00 0.00 %0.00660-4995-701025 0.00 W/C SALARY CONTINUATION (2/3)0.00 25,105.15 -25,105.15 0.00 %5,362.03660-4995-701029 0.00 LEAVE PAYOUT 4,000.00 3,309.83 690.17 82.75 %2,198.88660-4995-701030 4,000.00 OFFICE SUPPLIES 1,200.00 612.94 587.06 51.08 %0.00660-4995-710001 1,200.00 POSTAGE 250.00 86.87 163.13 34.75 %0.00660-4995-710005 250.00 OPERATING SUPPLIES 40,000.00 9,475.89 30,524.11 23.69 %3.15660-4995-710015 40,000.00 LAB & MEDICAL 3,000.00 690.00 2,310.00 23.00 %0.00660-4995-710016 3,000.00 Environmental Quality Lab Testing 1,000.00 0.00 1,000.00 0.00 %0.00660-4995-710018 1,000.00 ADVERTISING 6,000.00 0.00 6,000.00 0.00 %0.00660-4995-710025 6,000.00 PRINTING/BINDING 500.00 7,201.01 -6,701.01 1,440.20 %0.00660-4995-710030 500.00 A.2.j
Packet Pg. 89
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 20 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
FUEL/OIL 45,000.00 17,567.94 27,432.06 39.04 %0.00660-4995-710035 45,000.00 REPAIRS/MAINTENANCE 160,000.00 5,724.34 154,275.66 3.58 %0.00660-4995-710040 160,000.00 RENTALS/LEASES 2,000.00 1,126.63 873.37 56.33 %0.00660-4995-710045 2,000.00 MEMBERSHIPS/DUES 4,000.00 1,826.29 2,173.71 45.66 %0.00660-4995-710055 4,000.00 Chemicals 260,000.00 117,113.51 142,886.49 45.04 %0.00660-4995-710060 260,000.00 CONFERENCES/MEETINGS 5,000.00 178.40 4,821.60 3.57 %0.00660-4995-722005 5,000.00 TRAINING 20,000.00 1,824.19 18,175.81 9.12 %0.00660-4995-722010 20,000.00 GAS/ELECTRIC 50,000.00 15,223.58 34,776.42 30.45 %0.00660-4995-725001 50,000.00 WATER/SEWER 4,600.00 1,006.48 3,593.52 21.88 %0.00660-4995-725005 4,600.00 TELEPHONE 12,500.00 3,993.90 8,506.10 31.95 %0.00660-4995-725010 12,500.00 FEES: FILING/DUMP 9,000.00 10,111.47 -1,111.47 112.35 %0.00660-4995-729000 9,000.00 PROFESSIONAL SERVICES 20,000.00 191.20 19,808.80 0.96 %0.00660-4995-730000 20,000.00 Education Certificate Incentive 0.00 2,000.00 -2,000.00 0.00 %0.00660-4995-730155 0.00 UNIFORM PURCHASES 11,000.00 4,390.54 6,609.46 39.91 %145.74660-4995-731000 11,000.00 PROPERTY INSURANCE 4,500.00 0.00 4,500.00 0.00 %0.00660-4995-735001 4,500.00 MBASIA ANNUAL LIAB. PREMIUM 65,000.00 0.00 65,000.00 0.00 %0.00660-4995-735002 65,000.00 PREVENTIVE ELECTRICAL MAINT 9,000.00 0.00 9,000.00 0.00 %0.00660-4995-740001 9,000.00 CONTRACT: COMPUTER PROGRAMS 7,000.00 3,977.75 3,022.25 56.83 %0.00660-4995-740027 7,000.00 Contracts: Comm 911 30,000.00 10,262.04 19,737.96 34.21 %0.00660-4995-740030 30,000.00 CONTRACTS: SCADA SUPPORT 8,000.00 84.06 7,915.94 1.05 %0.00660-4995-740062 8,000.00 CONTRACTS: GPS MONITORING 11,900.00 3,050.18 8,849.82 25.63 %0.00660-4995-740109 11,900.00 CONTRACTS: SRWQCB; WDR 4,000.00 0.00 4,000.00 0.00 %0.00660-4995-740365 4,000.00 INTEREST PAYMENTS 50.00 37.88 12.12 75.76 %0.00660-4995-747000 50.00 PRINCIPAL PAYMENTS 6,000.00 4,322.14 1,677.86 72.04 %0.00660-4995-748000 6,000.00 MACHINERY/EQUIPMENT 40,000.00 35,993.24 4,006.76 89.98 %0.00660-4995-750070 40,000.00 SOFTWARE AND LICENSING 2,000.00 2,200.00 -200.00 110.00 %0.00660-4995-750450 2,000.00 SALARIES REGULAR 67,221.00 26,720.80 40,500.20 39.75 %5,344.17660-5005-701001 67,221.00 SALARIES OT 1,000.00 0.00 1,000.00 0.00 %0.00660-5005-701003 1,000.00 OTHER COMPENSATION 8,000.00 2,981.48 5,018.52 37.27 %605.04660-5005-701004 8,000.00 RETIREMENT 25,000.00 9,272.13 15,727.87 37.09 %1,856.53660-5005-701005 25,000.00 GROUP HEALTH INSURANCE 20,000.00 7,382.99 12,617.01 36.91 %1,663.87660-5005-701009 20,000.00 LIFE & LTD INSURANCES 1,007.00 283.95 723.05 28.20 %63.15660-5005-701010 1,007.00 WORKERS COMPENSATION 4,000.00 0.00 4,000.00 0.00 %0.00660-5005-701011 4,000.00 MEDICARE 973.00 273.19 699.81 28.08 %55.48660-5005-701013 973.00 LEAVE PAYOUTS 1,100.00 0.00 1,100.00 0.00 %0.00660-5005-701030 1,100.00 PARKS VEHICLE MAINT 3,000.00 0.00 3,000.00 0.00 %0.00660-5005-710076 3,000.00 SEWER VEHICLE MAINT 20,000.00 20,327.04 -327.04 101.64 %0.00660-5005-710082 20,000.00 MBASIA ANNUAL LIAB. PREMIUM 30,000.00 0.00 30,000.00 0.00 %0.00660-5005-735002 30,000.00 SALARIES REGULAR 160,324.00 23,357.02 136,966.98 14.57 %4,668.84660-7000-701001 160,324.00 SALARIES TEMPORARY 5,000.00 0.00 5,000.00 0.00 %0.00660-7000-701002 5,000.00 SALARIES OT 39,000.00 0.00 39,000.00 0.00 %0.00660-7000-701003 39,000.00 OTHER COMPENSATION 13,700.00 3,187.72 10,512.28 23.27 %860.50660-7000-701004 13,700.00 RETIREMENT 16,998.00 9,118.94 7,879.06 53.65 %1,891.48660-7000-701005 16,998.00 GROUP HEALTH INSURANCE 35,839.00 6,836.97 29,002.03 19.08 %1,555.71660-7000-701009 35,839.00 LIFE & LTD INSURANCES 2,299.00 210.90 2,088.10 9.17 %48.52660-7000-701010 2,299.00 WORKERS COMPENSATION 16,500.00 0.00 16,500.00 0.00 %0.00660-7000-701011 16,500.00 MEDICARE 2,322.00 392.50 1,929.50 16.90 %80.55660-7000-701013 2,322.00 LEAVE PAYOUT 6,500.00 490.14 6,009.86 7.54 %0.00660-7000-701030 6,500.00 OFFICE SUPPLIES 150.00 0.00 150.00 0.00 %0.00660-7000-710001 150.00 OPERATING SUPPLIES 1,000.00 0.00 1,000.00 0.00 %0.00660-7000-710015 1,000.00 LAB & MEDICAL 500.00 0.00 500.00 0.00 %0.00660-7000-710016 500.00 FUEL/OIL 5,000.00 0.00 5,000.00 0.00 %0.00660-7000-710035 5,000.00 REPAIRS/MAINTENANCE 10,000.00 0.00 10,000.00 0.00 %0.00660-7000-710040 10,000.00 TELEPHONE 600.00 0.00 600.00 0.00 %0.00660-7000-725010 600.00 UNIFORM PURCHASES 1,300.00 0.00 1,300.00 0.00 %0.00660-7000-731000 1,300.00 MBASIA ANNUAL LIAB. PREMIUM 32,000.00 0.00 32,000.00 0.00 %0.00660-7000-735002 32,000.00 Salaries Regular 0.00 12,769.90 -12,769.90 0.00 %3,423.67660-8050-701001 0.00 Salaries OT 0.00 228.52 -228.52 0.00 %0.00660-8050-701003 0.00 A.2.j
Packet Pg. 90
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 21 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
Retirement 0.00 980.97 -980.97 0.00 %259.02660-8050-701005 0.00 Group Health Insurance 0.00 1,998.24 -1,998.24 0.00 %421.46660-8050-701009 0.00 Life & LTD Insurances 0.00 118.32 -118.32 0.00 %26.41660-8050-701010 0.00 F.I.C.A. Medicare 0.00 191.85 -191.85 0.00 %51.40660-8050-701013 0.00 F.I.C.A. OASDI 0.00 0.79 -0.79 0.00 %0.17660-8050-701014 0.00 Office Supplies 150.00 0.00 150.00 0.00 %0.00660-8050-710001 150.00 Operating Supplies 3,000.00 0.00 3,000.00 0.00 %0.00660-8050-710015 3,000.00 Lab & Medical 500.00 0.00 500.00 0.00 %0.00660-8050-710016 500.00 Fuel/Oil 2,500.00 0.00 2,500.00 0.00 %0.00660-8050-710035 2,500.00 Repairs/Maintenance 10,000.00 5,521.00 4,479.00 55.21 %0.00660-8050-710040 10,000.00 Rentals/Leases 7,800.00 2,095.00 5,705.00 26.86 %0.00660-8050-710045 7,800.00 Training 1,000.00 0.00 1,000.00 0.00 %0.00660-8050-722010 1,000.00 Gas/Electric 1,200.00 351.19 848.81 29.27 %0.00660-8050-725001 1,200.00 Telephone 600.00 0.00 600.00 0.00 %0.00660-8050-725010 600.00 Professional Services 31,000.00 5,250.00 25,750.00 16.94 %0.00660-8050-730000 31,000.00 Uniform Purchases 800.00 12.02 787.98 1.50 %0.00660-8050-731000 800.00 Improvements 0.00 39,639.44 -39,639.44 0.00 %0.00660-9000-750050 0.00 Fund: 660 - SEWER ENTRPRISE FUND Total:2,248,727.51165,724.2013,655,407.00 13,675,407.00 11,426,679.49 16.44 % Fund: 661 - SEWER EXPANSION ENTPRS
PROFESSIONAL SERVICES 0.00 10,918.21 -10,918.21 0.00 %0.00661-1100-730000 0.00 WORKERS COMPENSATION 300.00 0.00 300.00 0.00 %0.00661-1120-701011 300.00 PROFESSIONAL SERVICES 0.00 9,681.25 -9,681.25 0.00 %0.00661-4000-730000 0.00 Engineering Services 500,000.00 2,112.50 497,887.50 0.42 %0.00661-4000-730003 500,000.00 Fund: 661 - SEWER EXPANSION ENTPRS Total:22,711.960.00500,300.00 500,300.00 477,588.04 4.54 % Fund: 662 - STORM DRAIN
PROFESSIONAL SERVICES 0.00 625.00 -625.00 0.00 %0.00662-1100-730000 0.00 MBASIA ANNUAL LIAB. PREMIUM 3,500.00 0.00 3,500.00 0.00 %0.00662-4000-735002 3,500.00 OFFICE SUPPLIES 300.00 472.28 -172.28 157.43 %0.00662-5015-710001 300.00 OPERATING SUPPLIES 5,000.00 1,402.30 3,597.70 28.05 %0.00662-5015-710015 5,000.00 Environmental Quality Lab Testing 3,000.00 0.00 3,000.00 0.00 %0.00662-5015-710018 3,000.00 ADVERTISING 6,000.00 1,857.52 4,142.48 30.96 %0.00662-5015-710025 6,000.00 MEMBERSHIPS/DUES 1,000.00 100.00 900.00 10.00 %0.00662-5015-710055 1,000.00 CONFERENCES/MEETINGS 2,000.00 0.00 2,000.00 0.00 %0.00662-5015-722005 2,000.00 TRAINING 5,000.00 636.49 4,363.51 12.73 %0.00662-5015-722010 5,000.00 FEES: FILING/DUMP 25,000.00 0.00 25,000.00 0.00 %0.00662-5015-729000 25,000.00 PROFESSIONAL SERVICES 130,000.00 36,508.75 93,491.25 28.08 %0.00662-5015-730000 130,000.00 ENGINEERING SERVICES 25,000.00 23,180.00 1,820.00 92.72 %0.00662-5015-730003 25,000.00 MACHINERY/EQUIPMENT 150,000.00 0.00 150,000.00 0.00 %0.00662-5015-750070 150,000.00 Improvements 0.00 60,909.46 -60,909.46 0.00 %0.00662-9000-750050 0.00 Fund: 662 - STORM DRAIN Total:125,691.800.00355,800.00 355,800.00 230,108.20 35.33 % Fund: 665 - SEWER IND. ENTERPRISE
WORKERS COMPENSATION 2,500.00 0.00 2,500.00 0.00 %0.00665-4991-701011 2,500.00 GAS/ELECTRIC 550,000.00 196,263.65 353,736.35 35.68 %0.00665-4991-725001 550,000.00 PROPERTY INSURANCE 11,000.00 0.00 11,000.00 0.00 %0.00665-4991-735001 11,000.00 MBASIA ANNUAL LIAB. PREMIUM 38,000.00 0.00 38,000.00 0.00 %0.00665-4991-735002 38,000.00 Fund: 665 - SEWER IND. ENTERPRISE Total:196,263.650.00601,500.00 601,500.00 405,236.35 32.63 % Fund: 670 - STREET SWEEPING FUND
WORKERS COMPENSATION 1,500.00 0.00 1,500.00 0.00 %0.00670-1155-701011 1,500.00 SALARIES REGULAR 61,178.00 24,123.91 37,054.09 39.43 %4,823.53670-5005-701001 61,178.00 OTHER COMPENSATION 4,608.00 1,757.02 2,850.98 38.13 %350.36670-5005-701004 4,608.00 RETIREMENT 25,000.00 7,249.14 17,750.86 29.00 %1,447.03670-5005-701005 25,000.00 GROUP HEALTH INSURANCE 15,000.00 5,668.65 9,331.35 37.79 %1,239.91670-5005-701009 15,000.00 LIFE & LTD INSURANCES 926.00 230.78 695.22 24.92 %51.19670-5005-701010 926.00 WORKERS COMPENSATION 3,500.00 0.00 3,500.00 0.00 %0.00670-5005-701011 3,500.00 MEDICARE 886.00 276.45 609.55 31.20 %55.89670-5005-701013 886.00 STREET SWEEPING VEHICLE MAINT 20,000.00 6,705.69 13,294.31 33.53 %0.00670-5005-710083 20,000.00 MBASIA ANNUAL LIAB. PREMIUM 73,500.00 0.00 73,500.00 0.00 %0.00670-5005-735002 73,500.00 A.2.j
Packet Pg. 91
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 22 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
SALARIES REGULAR 410,257.00 158,003.28 252,253.72 38.51 %31,468.95670-5015-701001 410,257.00 SALARIES TEMPORARY 1,000.00 0.00 1,000.00 0.00 %0.00670-5015-701002 1,000.00 SALARIES OT 3,100.00 1,889.05 1,210.95 60.94 %0.00670-5015-701003 3,100.00 OTHER COMPENSATION 25,384.00 18,171.86 7,212.14 71.59 %3,393.06670-5015-701004 25,384.00 RETIREMENT 35,935.00 24,726.35 11,208.65 68.81 %4,917.72670-5015-701005 35,935.00 GROUP HEALTH INSURANCE 175,193.00 63,810.15 111,382.85 36.42 %13,408.54670-5015-701009 175,193.00 LIFE & LTD INSURANCES 5,883.00 1,541.13 4,341.87 26.20 %325.62670-5015-701010 5,883.00 WORKERS COMPENSATION 20,000.00 0.00 20,000.00 0.00 %0.00670-5015-701011 20,000.00 F.I.C.A. MEDICARE 5,941.00 2,833.73 3,107.27 47.70 %551.00670-5015-701013 5,941.00 F.I.C.A. OASDI 0.00 0.84 -0.84 0.00 %0.22670-5015-701014 0.00 LEAVE PAYOUTS 5,500.00 0.00 5,500.00 0.00 %0.00670-5015-701030 5,500.00 OPERATING SUPPLIES 6,000.00 4,043.21 1,956.79 67.39 %0.00670-5015-710015 6,000.00 LAB & MEDICAL 1,500.00 200.00 1,300.00 13.33 %0.00670-5015-710016 1,500.00 FUEL/OIL 20,000.00 13,893.06 6,106.94 69.47 %0.00670-5015-710035 20,000.00 REPAIRS/MAINTENANCE 4,000.00 2,666.67 1,333.33 66.67 %0.00670-5015-710040 4,000.00 TELEPHONE 2,500.00 1,246.78 1,253.22 49.87 %0.00670-5015-725010 2,500.00 FEES: FILING/DUMP 30,000.00 8,459.51 21,540.49 28.20 %0.00670-5015-729000 30,000.00 PROFESSIONAL SERVICES 0.00 93.06 -93.06 0.00 %0.00670-5015-730000 0.00 Education Certificate Incentive 2,000.00 0.00 2,000.00 0.00 %0.00670-5015-730155 2,000.00 UNIFORM PURCHASES 5,000.00 2,070.23 2,929.77 41.40 %68.54670-5015-731000 5,000.00 CONTRACT: COMPUTER PROGRAMS 2,000.00 0.00 2,000.00 0.00 %0.00670-5015-740027 2,000.00 CONTRACTS: EMISSIONS TESTING 300.00 0.00 300.00 0.00 %0.00670-5015-740107 300.00 CONTRACTS: GPS MONITORING 3,500.00 634.26 2,865.74 18.12 %0.00670-5015-740109 3,500.00 MACHINERY/EQUIPMENT 150,000.00 0.00 150,000.00 0.00 %0.00670-5015-750070 150,000.00 SOFTWARE AND LICENSING 0.00 316.02 -316.02 0.00 %0.00670-5015-750450 0.00 Fund: 670 - STREET SWEEPING FUND Total:350,610.8362,101.561,121,091.00 1,121,091.00 770,480.17 31.27 % Fund: 680 - BRIGGS BLDG ENTPR FUND
CONTRACTS: JANITORIAL 5,000.00 2,267.10 2,732.90 45.34 %0.00680-1100-740100 5,000.00 SALARIES REGULAR 0.00 471.67 -471.67 0.00 %321.06680-7010-701001 0.00 SALARIES OT 0.00 237.38 -237.38 0.00 %237.38680-7010-701003 0.00 RETIREMENT 0.00 35.19 -35.19 0.00 %23.76680-7010-701005 0.00 GROUP HEALTH INSURANCE 0.00 126.66 -126.66 0.00 %88.33680-7010-701009 0.00 LIFE & LTD INSURANCES 0.00 6.59 -6.59 0.00 %4.59680-7010-701010 0.00 WORKERS COMPENSATION 200.00 0.00 200.00 0.00 %0.00680-7010-701011 200.00 MEDICARE 0.00 7.29 -7.29 0.00 %4.88680-7010-701013 0.00 OPERATING SUPPLIES 300.00 7.64 292.36 2.55 %0.00680-7010-710015 300.00 REPAIRS/MAINTENANCE 30,000.00 0.00 30,000.00 0.00 %0.00680-7010-710040 30,000.00 GAS/ELECTRIC 24,000.00 7,692.33 16,307.67 32.05 %0.00680-7010-725001 24,000.00 WATER/SEWER 2,200.00 408.92 1,791.08 18.59 %0.00680-7010-725005 2,200.00 PROFESSIONAL SERVICES 10,000.00 2,488.00 7,512.00 24.88 %0.00680-7010-730000 10,000.00 PROPERTY INSURANCE 45,000.00 0.00 45,000.00 0.00 %0.00680-7010-735001 45,000.00 MBASIA ANNUAL LIAB. PREMIUM 600.00 0.00 600.00 0.00 %0.00680-7010-735002 600.00 CONTRACTS: SECURITY GUARDS 40,000.00 12,915.00 27,085.00 32.29 %0.00680-7010-740006 40,000.00 CONTRACTS: SWEEPING SERVICES 4,000.00 1,476.00 2,524.00 36.90 %0.00680-7010-740272 4,000.00 CONTRACTS: ELEVATOR MAINT 10,500.00 6,063.04 4,436.96 57.74 %0.00680-7010-740291 10,500.00 Fund: 680 - BRIGGS BLDG ENTPR FUND Total:34,202.81680.00171,800.00 171,800.00 137,597.19 19.91 % Fund: 709 - LANDSCAPE & LIGHTING DIST
MBASIA ANNUAL LIAB. PREMIUM 400.00 0.00 400.00 0.00 %0.00709-4000-735002 400.00 GAS/ELECTRIC 0.00 27,104.43 -27,104.43 0.00 %0.00709-5010-725001 0.00 SALARIES REGULAR 0.00 178.00 -178.00 0.00 %123.23709-7000-701001 0.00 SALARIES TEMPORARY 17,000.00 0.00 17,000.00 0.00 %0.00709-7000-701002 17,000.00 SALARIES OT 2,500.00 0.00 2,500.00 0.00 %0.00709-7000-701003 2,500.00 RETIREMENT 0.00 13.67 -13.67 0.00 %9.46709-7000-701005 0.00 GROUP HEALTH INSURANCE 0.00 49.83 -49.83 0.00 %34.50709-7000-701009 0.00 LIFE & LTD INSURANCES 0.00 2.60 -2.60 0.00 %1.80709-7000-701010 0.00 MEDICARE 0.00 2.84 -2.84 0.00 %2.02709-7000-701013 0.00 OFFICE SUPPLIES 400.00 0.00 400.00 0.00 %0.00709-7000-710001 400.00 OPERATING SUPPLIES 1,500.00 8.18 1,491.82 0.55 %0.00709-7000-710015 1,500.00 A.2.j
Packet Pg. 92
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 23 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
FUEL/OIL 1,500.00 0.00 1,500.00 0.00 %0.00709-7000-710035 1,500.00 REPAIRS/MAINTENANCE 20,000.00 4,707.63 15,292.37 23.54 %0.00709-7000-710040 20,000.00 RENTALS/LEASES 0.00 185.47 -185.47 0.00 %26.67709-7000-710045 0.00 CHEMICALS 3,000.00 0.00 3,000.00 0.00 %0.00709-7000-710060 3,000.00 FEES: FILING/DUMP 400.00 0.00 400.00 0.00 %0.00709-7000-729000 400.00 PROFESSIONAL SERVICES 50,000.00 47,747.08 2,252.92 95.49 %0.00709-7000-730000 50,000.00 MBASIA ANNUAL LIAB. PREMIUM 31,000.00 0.00 31,000.00 0.00 %0.00709-7000-735002 31,000.00 Salaries Regular 0.00 4,174.21 -4,174.21 0.00 %499.19709-8050-701001 0.00 Salaries OT 0.00 1,454.59 -1,454.59 0.00 %0.00709-8050-701003 0.00 Retirement 0.00 492.19 -492.19 0.00 %48.15709-8050-701005 0.00 Group Health Insurance 0.00 553.19 -553.19 0.00 %87.38709-8050-701009 0.00 Life & LTD Insurances 0.00 34.69 -34.69 0.00 %4.83709-8050-701010 0.00 F.I.C.A. Medicare 0.00 72.10 -72.10 0.00 %8.16709-8050-701013 0.00 Office Supplies 200.00 0.00 200.00 0.00 %0.00709-8050-710001 200.00 Operating Supplies 1,500.00 14.20 1,485.80 0.95 %0.00709-8050-710015 1,500.00 Fuel/Oil 1,500.00 0.00 1,500.00 0.00 %0.00709-8050-710035 1,500.00 Repairs/Maintenance 70,000.00 4,737.84 65,262.16 6.77 %0.00709-8050-710040 70,000.00 Chemicals 1,000.00 0.00 1,000.00 0.00 %0.00709-8050-710060 1,000.00 Gas/Electric 5,000.00 1,137.10 3,862.90 22.74 %0.00709-8050-725001 5,000.00 Water/Sewer 20,000.00 5,330.46 14,669.54 26.65 %0.00709-8050-725005 20,000.00 Fees: Filing/Dump 400.00 0.00 400.00 0.00 %0.00709-8050-729000 400.00 Professional Services 182,000.00 38,245.75 143,754.25 21.01 %0.00709-8050-730000 182,000.00 Uniform Purchases 800.00 37.44 762.56 4.68 %12.71709-8050-731000 800.00 Fund: 709 - LANDSCAPE & LIGHTING DIST Total:136,283.49858.10410,100.00 410,100.00 273,816.51 33.23 % Fund: 712 - CFD#4 PUBLIC FACILITIES
GAS/ELECTRIC 0.00 5,275.30 -5,275.30 0.00 %0.00712-5010-725001 0.00 Repairs/Maintenance 0.00 68.58 -68.58 0.00 %0.00712-5015-710040 0.00 Professional Services 0.00 1,478.00 -1,478.00 0.00 %0.00712-5015-730000 0.00 SALARIES TEMPORARY 8,800.00 0.00 8,800.00 0.00 %0.00712-7000-701002 8,800.00 OPERATING SUPPLIES 5,000.00 0.00 5,000.00 0.00 %0.00712-7000-710015 5,000.00 REPAIRS/MAINTENANCE 15,000.00 217.05 14,782.95 1.45 %0.00712-7000-710040 15,000.00 RENTALS/LEASES 0.00 79.59 -79.59 0.00 %26.67712-7000-710045 0.00 PROFESSIONAL SERVICES 5,000.00 41,102.70 -36,102.70 822.05 %0.00712-7000-730000 5,000.00 Salaries Regular 0.00 13,347.16 -13,347.16 0.00 %5,037.41712-8050-701001 0.00 Retirement 0.00 1,097.82 -1,097.82 0.00 %381.73712-8050-701005 0.00 Group Health Insurance 0.00 2,437.46 -2,437.46 0.00 %1,525.01712-8050-701009 0.00 Life & LTD Insurances 0.00 132.03 -132.03 0.00 %54.25712-8050-701010 0.00 F.I.C.A. Medicare 0.00 225.03 -225.03 0.00 %81.53712-8050-701013 0.00 Operating Supplies 3,000.00 0.00 3,000.00 0.00 %0.00712-8050-710015 3,000.00 Repairs/Maintenance 75,000.00 4,431.46 70,568.54 5.91 %0.00712-8050-710040 75,000.00 Gas/Electric 4,500.00 1,680.27 2,819.73 37.34 %0.00712-8050-725001 4,500.00 Water/Sewer 40,000.00 33,423.18 6,576.82 83.56 %0.00712-8050-725005 40,000.00 Professional Services 135,000.00 55,878.24 79,121.76 41.39 %0.00712-8050-730000 135,000.00 Uniform Purchases 1,600.00 37.46 1,562.54 2.34 %12.72712-8050-731000 1,600.00 Fund: 712 - CFD#4 PUBLIC FACILITIES Total:160,911.337,119.32292,900.00 292,900.00 131,988.67 54.94 % Fund: 850 - SUCESSOR AGENCY
CONTRACTS: FISCAL AGENT 0.00 5,120.00 -5,120.00 0.00 %0.00850-1100-740066 0.00 Fund: 850 - SUCESSOR AGENCY Total:5,120.000.000.00 0.00 -5,120.00 0.00 % Fund: 851 - HOUSING
CONTRACTS: RENTALS 0.00 4,485.00 -4,485.00 0.00 %0.00851-1125-740164 0.00 SALARIES REGULAR 95,925.00 36,846.55 59,078.45 38.41 %7,369.31851-1135-701001 95,925.00 OTHER COMPENSATION 1,702.00 0.00 1,702.00 0.00 %0.00851-1135-701004 1,702.00 RETIREMENT 7,166.00 2,829.80 4,336.20 39.49 %565.96851-1135-701005 7,166.00 GROUP HEALTH INSURANCE 16,560.00 6,799.05 9,760.95 41.06 %1,510.90851-1135-701009 16,560.00 LIFE & LTD INSURANCES 1,340.00 342.54 997.46 25.56 %76.12851-1135-701010 1,340.00 WORKERS COMPENSATION 8,000.00 0.00 8,000.00 0.00 %0.00851-1135-701011 8,000.00 MEDICARE 1,389.00 624.30 764.70 44.95 %126.86851-1135-701013 1,389.00 A.2.j
Packet Pg. 93
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 24 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Used
Current
Total Budget
Period
Activity
Original
Total Budget
OFFICE SUPPLIES 750.00 124.67 625.33 16.62 %0.00851-1135-710001 750.00 POSTAGE 200.00 0.00 200.00 0.00 %0.00851-1135-710005 200.00 OPERATING SUPPLIES 3,000.00 1,285.65 1,714.35 42.86 %79.38851-1135-710015 3,000.00 REPAIRS/MAINTENANCE 2,000.00 174.90 1,825.10 8.75 %0.00851-1135-710040 2,000.00 TRAINING 5,000.00 0.00 5,000.00 0.00 %0.00851-1135-722010 5,000.00 GAS/ELECTRIC 3,000.00 607.14 2,392.86 20.24 %0.00851-1135-725001 3,000.00 WATER / SEWER 2,000.00 0.00 2,000.00 0.00 %0.00851-1135-725005 2,000.00 TELEPHONE 1,000.00 155.74 844.26 15.57 %0.00851-1135-725010 1,000.00 PROFESSIONAL SERVICES 1,000.00 0.00 1,000.00 0.00 %0.00851-1135-730000 1,000.00 AUDITING/LEGAL SERVICES 1,200.00 0.00 1,200.00 0.00 %0.00851-1135-730001 1,200.00 CONTRACTS: JANITORIAL 1,600.00 0.00 1,600.00 0.00 %0.00851-1135-740100 1,600.00 CONTRACTS: RENTALS 1,200.00 0.00 1,200.00 0.00 %0.00851-1135-740164 1,200.00 SALARIES REGULAR 12,346.00 0.00 12,346.00 0.00 %0.00851-1155-701001 12,346.00 OTHER COMPENSATION 1,073.00 0.00 1,073.00 0.00 %0.00851-1155-701004 1,073.00 RETIREMENT 1,598.00 0.00 1,598.00 0.00 %0.00851-1155-701005 1,598.00 GROUP HEALTH INSURANCE 2,208.00 0.00 2,208.00 0.00 %0.00851-1155-701009 2,208.00 LIFE & LTD INSURANCE 184.00 0.00 184.00 0.00 %0.00851-1155-701010 184.00 WORKERS COMPENSATION 2,250.00 0.00 2,250.00 0.00 %0.00851-1155-701011 2,250.00 MEDICARE 179.00 0.00 179.00 0.00 %0.00851-1155-701013 179.00 Fund: 851 - HOUSING Total:54,275.349,728.53173,870.00 173,870.00 119,594.66 31.22 % Report Total:2,898,296.71 39,094,548.12102,046,644.00 102,156,644.00 63,062,095.88 38.27 % A.2.j
Packet Pg. 94
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 25 of 27
Group Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
Fund: 101 - General Fund
17,251,823.382,328,636.2949,514,385.00 49,514,385.00 32,262,561.62 34.84 % 17,251,823.382,328,636.2949,514,385.00 49,514,385.00 32,262,561.62Fund: 101 - General Fund Total:34.84 % Fund: 105 - Measure "W"
0.000.009,000,000.00 9,000,000.00 9,000,000.00 0.00 %
0.000.009,000,000.00 9,000,000.00 9,000,000.00Fund: 105 - Measure "W" Total:0.00 % Fund: 200 - Road Repair & Accountability Act of 2017
0.000.001,051,945.00 1,051,945.00 1,051,945.00 0.00 %
0.000.001,051,945.00 1,051,945.00 1,051,945.00Fund: 200 - Road Repair & Accountability Act of 2017 Total:0.00 % Fund: 203 - Gas Tax
274,864.4837,987.811,208,308.00 1,208,308.00 933,443.52 22.75 % 274,864.4837,987.811,208,308.00 1,208,308.00 933,443.52Fund: 203 - Gas Tax Total:22.75 % Fund: 205 - Park Dedication
26,205.990.000.00 0.00 -26,205.99 0.00 %
26,205.990.000.00 0.00 -26,205.99Fund: 205 - Park Dedication Total:0.00 % Fund: 216 - TRANSPORTATION DEV. ACT (COG)
13,851,562.070.001,601,310.00 1,601,310.00 -12,250,252.07 865.01 % 13,851,562.070.001,601,310.00 1,601,310.00 -12,250,252.07Fund: 216 - TRANSPORTATION DEV. ACT (COG) Total:865.01 % Fund: 217 - SPAY/NEUTER EDUCATION
-3,844.64-10.0050,000.00 50,000.00 53,844.64 -7.69 %
-3,844.64-10.0050,000.00 50,000.00 53,844.64Fund: 217 - SPAY/NEUTER EDUCATION Total:-7.69 % Fund: 218 - MELLO ROOS CFD-1
196,733.8940,009.78651,456.00 651,456.00 454,722.11 30.20 % 196,733.8940,009.78651,456.00 651,456.00 454,722.11Fund: 218 - MELLO ROOS CFD-1 Total:30.20 % Fund: 221 - POLICE S.L.E.S.F. PGM
0.000.00100,000.00 100,000.00 100,000.00 0.00 %
0.000.00100,000.00 100,000.00 100,000.00Fund: 221 - POLICE S.L.E.S.F. PGM Total:0.00 % Fund: 223 - OFFICE OF TRAFFIC SAFETY
33,900.58488.7375,000.00 75,000.00 41,099.42 45.20 %
33,900.58488.7375,000.00 75,000.00 41,099.42Fund: 223 - OFFICE OF TRAFFIC SAFETY Total:45.20 % Fund: 229 - 4TH OF JULY RALLY
76.020.000.00 0.00 -76.02 0.00 %
76.020.000.00 0.00 -76.02Fund: 229 - 4TH OF JULY RALLY Total:0.00 % Fund: 273 - Prop 68
6,760.000.002,755,686.00 2,755,686.00 2,748,926.00 0.25 % 6,760.000.002,755,686.00 2,755,686.00 2,748,926.00Fund: 273 - Prop 68 Total:0.25 % Fund: 275 - 2021-CDBG-NH-2001
4,000.000.000.00 0.00 -4,000.00 0.00 %
4,000.000.000.00 0.00 -4,000.00Fund: 275 - 2021-CDBG-NH-2001 Total:0.00 % Fund: 303 - AB1600 CIP Storm Drain
0.000.00100,000.00 100,000.00 100,000.00 0.00 %
0.000.00100,000.00 100,000.00 100,000.00Fund: 303 - AB1600 CIP Storm Drain Total:0.00 % Fund: 304 - AB1600 CIP Traffic Impact
132,798.320.002,500,000.00 2,500,000.00 2,367,201.68 5.31 % 132,798.320.002,500,000.00 2,500,000.00 2,367,201.68Fund: 304 - AB1600 CIP Traffic Impact Total:5.31 % Fund: 309 - Jail Juvenile Hall Fund
0.000.00400,000.00 400,000.00 400,000.00 0.00 %
0.000.00400,000.00 400,000.00 400,000.00Fund: 309 - Jail Juvenile Hall Fund Total:0.00 % Fund: 506 - HELEN ROSS MEMORIAL DONATIONS
0.000.00460,000.00 460,000.00 460,000.00 0.00 %
0.000.00460,000.00 460,000.00 460,000.00Fund: 506 - HELEN ROSS MEMORIAL DONATIONS Total:0.00 % A.2.j
Packet Pg. 95
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 26 of 27
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
Fund: 601 - AIRPORT ENTERPRISE FUND
1,368,347.6571,094.946,127,251.00 6,137,251.00 4,768,903.35 22.30 % 1,368,347.6571,094.946,127,251.00 6,137,251.00 4,768,903.35Fund: 601 - AIRPORT ENTERPRISE FUND Total:22.30 % Fund: 620 - WATER ENTERPRISE FUND
2,616,521.66173,877.459,167,535.00 9,217,535.00 6,601,013.34 28.39 % 2,616,521.66173,877.459,167,535.00 9,217,535.00 6,601,013.34Fund: 620 - WATER ENTERPRISE FUND Total:28.39 % Fund: 621 - WATER EXPANSION ENT. FUND
0.000.001,000.00 31,000.00 31,000.00 0.00 %
0.000.001,000.00 31,000.00 31,000.00Fund: 621 - WATER EXPANSION ENT. FUND Total:0.00 % Fund: 660 - SEWER ENTRPRISE FUND
2,248,727.51165,724.2013,655,407.00 13,675,407.00 11,426,679.49 16.44 % 2,248,727.51165,724.2013,655,407.00 13,675,407.00 11,426,679.49Fund: 660 - SEWER ENTRPRISE FUND Total:16.44 % Fund: 661 - SEWER EXPANSION ENTPRS
22,711.960.00500,300.00 500,300.00 477,588.04 4.54 %
22,711.960.00500,300.00 500,300.00 477,588.04Fund: 661 - SEWER EXPANSION ENTPRS Total:4.54 % Fund: 662 - STORM DRAIN
125,691.800.00355,800.00 355,800.00 230,108.20 35.33 %
125,691.800.00355,800.00 355,800.00 230,108.20Fund: 662 - STORM DRAIN Total:35.33 % Fund: 665 - SEWER IND. ENTERPRISE
196,263.650.00601,500.00 601,500.00 405,236.35 32.63 %
196,263.650.00601,500.00 601,500.00 405,236.35Fund: 665 - SEWER IND. ENTERPRISE Total:32.63 % Fund: 670 - STREET SWEEPING FUND
350,610.8362,101.561,121,091.00 1,121,091.00 770,480.17 31.27 % 350,610.8362,101.561,121,091.00 1,121,091.00 770,480.17Fund: 670 - STREET SWEEPING FUND Total:31.27 % Fund: 680 - BRIGGS BLDG ENTPR FUND
34,202.81680.00171,800.00 171,800.00 137,597.19 19.91 % 34,202.81680.00171,800.00 171,800.00 137,597.19Fund: 680 - BRIGGS BLDG ENTPR FUND Total:19.91 % Fund: 709 - LANDSCAPE & LIGHTING DIST
136,283.49858.10410,100.00 410,100.00 273,816.51 33.23 % 136,283.49858.10410,100.00 410,100.00 273,816.51Fund: 709 - LANDSCAPE & LIGHTING DIST Total:33.23 % Fund: 712 - CFD#4 PUBLIC FACILITIES
160,911.337,119.32292,900.00 292,900.00 131,988.67 54.94 % 160,911.337,119.32292,900.00 292,900.00 131,988.67Fund: 712 - CFD#4 PUBLIC FACILITIES Total:54.94 % Fund: 850 - SUCESSOR AGENCY
5,120.000.000.00 0.00 -5,120.00 0.00 %
5,120.000.000.00 0.00 -5,120.00Fund: 850 - SUCESSOR AGENCY Total:0.00 % Fund: 851 - HOUSING
54,275.349,728.53173,870.00 173,870.00 119,594.66 31.22 % 54,275.349,728.53173,870.00 173,870.00 119,594.66Fund: 851 - HOUSING Total:31.22 % Report Total:2,898,296.71 39,094,548.12102,046,644.00 102,156,644.00 63,062,095.88 38.27 % A.2.j
Packet Pg. 96
Budget Report For Fiscal: 2023-2024 Period Ending: 11/30/2023 12/5/2023 8:22:10 AM Page 27 of 27
Fund Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - General Fund 17,251,823.382,328,636.2949,514,385.00 49,514,385.00 32,262,561.62 34.84 % 105 - Measure "W"0.000.009,000,000.00 9,000,000.00 9,000,000.00 0.00 % 200 - Road Repair & Accountability Act of 2017 0.000.001,051,945.00 1,051,945.00 1,051,945.00 0.00 % 203 - Gas Tax 274,864.4837,987.811,208,308.00 1,208,308.00 933,443.52 22.75 % 205 - Park Dedication 26,205.990.000.00 0.00 -26,205.99 0.00 % 216 - TRANSPORTATION DEV. ACT (COG)13,851,562.070.001,601,310.00 1,601,310.00 -12,250,252.07 865.01 % 217 - SPAY/NEUTER EDUCATION -3,844.64-10.0050,000.00 50,000.00 53,844.64 -7.69 % 218 - MELLO ROOS CFD-1 196,733.8940,009.78651,456.00 651,456.00 454,722.11 30.20 % 221 - POLICE S.L.E.S.F. PGM 0.000.00100,000.00 100,000.00 100,000.00 0.00 % 223 - OFFICE OF TRAFFIC SAFETY 33,900.58488.7375,000.00 75,000.00 41,099.42 45.20 % 229 - 4TH OF JULY RALLY 76.020.000.00 0.00 -76.02 0.00 % 273 - Prop 68 6,760.000.002,755,686.00 2,755,686.00 2,748,926.00 0.25 % 275 - 2021-CDBG-NH-2001 4,000.000.000.00 0.00 -4,000.00 0.00 % 303 - AB1600 CIP Storm Drain 0.000.00100,000.00 100,000.00 100,000.00 0.00 % 304 - AB1600 CIP Traffic Impact 132,798.320.002,500,000.00 2,500,000.00 2,367,201.68 5.31 % 309 - Jail Juvenile Hall Fund 0.000.00400,000.00 400,000.00 400,000.00 0.00 % 506 - HELEN ROSS MEMORIAL DONATIONS 0.000.00460,000.00 460,000.00 460,000.00 0.00 % 601 - AIRPORT ENTERPRISE FUND 1,368,347.6571,094.946,127,251.00 6,137,251.00 4,768,903.35 22.30 % 620 - WATER ENTERPRISE FUND 2,616,521.66173,877.459,167,535.00 9,217,535.00 6,601,013.34 28.39 % 621 - WATER EXPANSION ENT. FUND 0.000.001,000.00 31,000.00 31,000.00 0.00 % 660 - SEWER ENTRPRISE FUND 2,248,727.51165,724.2013,655,407.00 13,675,407.00 11,426,679.49 16.44 % 661 - SEWER EXPANSION ENTPRS 22,711.960.00500,300.00 500,300.00 477,588.04 4.54 % 662 - STORM DRAIN 125,691.800.00355,800.00 355,800.00 230,108.20 35.33 % 665 - SEWER IND. ENTERPRISE 196,263.650.00601,500.00 601,500.00 405,236.35 32.63 % 670 - STREET SWEEPING FUND 350,610.8362,101.561,121,091.00 1,121,091.00 770,480.17 31.27 % 680 - BRIGGS BLDG ENTPR FUND 34,202.81680.00171,800.00 171,800.00 137,597.19 19.91 % 709 - LANDSCAPE & LIGHTING DIST 136,283.49858.10410,100.00 410,100.00 273,816.51 33.23 % 712 - CFD#4 PUBLIC FACILITIES 160,911.337,119.32292,900.00 292,900.00 131,988.67 54.94 % 850 - SUCESSOR AGENCY 5,120.000.000.00 0.00 -5,120.00 0.00 % 851 - HOUSING 54,275.349,728.53173,870.00 173,870.00 119,594.66 31.22 % Report Total:2,898,296.71 39,094,548.12102,046,644.00 102,156,644.00 63,062,095.88 38.27 % A.2.j
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: DECEMBER 18, 2023
SUBMITTED: December 5, 2023
DEPARTMENT:
DEPARTMENT HEAD:
City Clerk
Jennifer Woodworth, City Clerk
TITLE OF ITEM: CLAIM AGAINST THE CITY - FILED BY DON TONG
BRIEF DESCRIPTION: Don Tong filed a claim against the City on November 7, 2023.
RECOMMENDATION: Deny the claim and authorize staff to send the notice of rejection to the claimant.
DEPARTMENT SUMMARY: Don Tong filed a claim against the City on November 7, 2023. Staff sent a copy of this claim to the City’s risk manager/claims adjuster and scheduled it to be heard by the City Council in closed session on December 4, 2023.
The City Council recommended the denial of the claim. Staff seeks authorization to send the notice of rejection of claim to the claimant.
FINANCIAL IMPACT: Unknown
CEQA: Exempt
ATTACHMENTS:
1. 2023-11-08 K9 Sully Claim_Redacted
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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Hollister Police - K9 Sully Contract Claim (Resolution No. 2023-179)
To the City of Hollister City Clerk,
My name is Don Tong, and I've proudly served the City of Hollister as a Police Officer for the past 7.5 years in multiple roles. I've recently relocated to a neighboring agency, still in the role of Law Enforcement.
Prior to my departure, I was employed with the City of Hollister Police Department as a Police K9 handler for 2 years, partnered with K9 Sully, a 3.5 year old German Shepherd trained and certified in Narcotics Detection and Apprehension. K9 Sully has apprehended and facilitated in the investigation/apprehension stemming from multiple street level Narcotics related crimes, up to violent offenders in violation of weapons charges and homicide, to name a few. The City of Hollister City Council members have voted recently that K9 Sully would be sold to me for the amount of $5,000. His contract was finalized and his payment was made in full on 10/30/23.
My last day of employment as a Hollister Police Officer was on 7/9/23. Between the dates of 7/9/23 through 9/26/23, K9 Sully was kept and cared for at my residence, still as property of the City of Hollister. On 9/26/23, I was presented with a contract, releasing liability and ownership from the City of Hollister over to me.
I am request the City of Hollister Police Department and City of Hollister for reimbursement for the costs of his boarding, from the dates of 7/9/23 through 9/25/23, an approximate cost of $4,056.00 ($52/night at an approved law enforcement K9 approved facility - Operation Freedom Paws in San Martin, CA).
His food costs during that time frame were approved by the Hollister Police Department, yet his request for k9 care and boarding were denied.
I was forwarded to contact you to start a claim and reimbursement consideration for the costs of his boarding, by Hollister Police Administrators.
In the Staff Report (Hollister Police Agenda pages 135-141, Resolution No. 2023- 179, presented at the 9/18/23 City Council Meeting), Hollister Police Chief Carlos Reynoso documents that K9 Sully was valued at $5,200 by canine trainers Witmer-Tyson Imports, and at the price only if he were able to be retrained and established with a new handler.
Witmer-Tyson trainers, who were present for our initial and bi-weekly K9 training sessions and evaluations, also advised that it would be difficult to re-acclimate K9 Sully to a new handler, due to his attachment, temperament, and bond established to me, his original handler. The cost to attempt to retrain K9 Sully would be approximately $6,500, and it would not be guaranteed that he would be able to sufficiently and safely bond with a potential new handler.
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Hollister Police Administrators also advised that because K9 Sully was supposed to be boarded at his approved kennel during the time of my departure from the City of Hollister and the Police Department, the request for reimbursement was denied.
It should be noted that during the transfer process of employment, a sufficient 2 week notice of my departure was provided to the Police Department and City of Hollister. I was not notified of the need to board K9 Sully until 9/5/23 by Hollister Police Sergeant Bo Leland, just 2 weeks prior to the Hollister City Council meeting where he was voted on, and 10 weeks after I properly notified the Hollister Police Department of the end of my employment.
As you may imagine, the boarding process for a Police trained K9 is not an easy, nor an expedient process. In order to secure boarding for K9 Sully (or any Police trained K9), an average of 3-6 months advanced notice/appointment must be made. Suffice to say, a last minute notice of 2 weeks was nowhere near adequate. Immediately after receiving notification of the requirement to have K9 Sully boarded by the Hollister Police Department, I immediately contacted the approved boarding kennel, Operation Freedom Paws, who advised that they were not able to accommodate the request. K9 Sully was placed on a priority waiting list, to be notified pending an availability for his boarding. Within the 2 weeks between 9/5/23 - 9/26/23, an availability was not feasible to have this accomplished.
I am requesting that based on his estimated value and present condition, in addition to the insufficient and untimely requests provided to me, to have the boarding amount of $4,056 in addition to the food costs of $174.49 be reimbursed. This would bring the total reimbursement amount of $4,230.59 for the time he was cared for by me, still as the property belonging to the City of Hollister, between the dates of 7/9/23-9/25/23. K9 Sully was appropriately cared for, trained, and groomed and was not allowed to languish during this time.
I thank you for your time and consideration, and hope to arrive at an agreeable, and fair market value for K9 Sully to happily live out his days with me, after a dedicated and hard-working tenure with the City of Hollister Police Department serving the community of Hollister.
Please feel free to contact me for any additional information,
Sincerely,
Don Tong
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: DECEMBER 18, 2023
SUBMITTED: December 5, 2023
DEPARTMENT:
DEPARTMENT HEAD:
City Clerk
Jennifer Woodworth, City Clerk
TITLE OF ITEM: CLAIM AGAINST THE CITY - FILED BY CARLOS MUNOZ
BRIEF DESCRIPTION: Carlos Munoz filed an amended claim against the City on November 27, 2023.
RECOMMENDATION: Deny the amended claim and authorize staff to send the notice of rejection to the claimant.
DEPARTMENT SUMMARY: Carlos Munoz filed an amended claim against the City on November 27, 2023. Staff sent a copy of this amended claim to the City’s risk manager/claims adjuster and scheduled it to be heard by the City Council in closed session on December 4, 2023. The City Council recommended the denial of the amended claim. Staff seeks authorization to send the notice of rejection of the amended claim to the claimant.
FINANCIAL IMPACT: Unknown
CEQA: Exempt
ATTACHMENTS:
1. 20231127 Carlos Munoz_Amended Claim_Redacted
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: DECEMBER 18, 2023
SUBMITTED: December 14, 2023
DEPARTMENT:
DEPARTMENT HEAD:
City Manager
David Mirrione, City Manager
SPONSOR(S): Morales
TITLE OF ITEM: RESOLUTION NO. 2023-249, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING COUNCILMEMBER MORALES TO UP TO $4,500 OF CITY COUNCIL BUDGETED FY 23/24
DISCRETIONARY FUNDS FOR THE NASA COLONEL NICOLE MANN EVENT
BRIEF DESCRIPTION: A resolution of the City Council of Hollister authorizing Councilmember Morales to use up to $4,500 of FY 23/24 City Council budgeted discretionary funds for the NASA Colonel Nicole Mann event in partnership with Youth Alliance and authorize the City Manager to execute a contract between the City of Hollister and Youth Alliance to provide food and transportation for youth to attend.
RECOMMENDATION: Adopt a resolution authorizing Councilmember Morales to use up to $4,500 of FY 23/24 City Council budgeted discretionary funds for the NASA Colonel Nicole Mann event in partnership with Youth Alliance and authorize the City Manager to execute a contract between the City of Hollister and Youth Alliance to provide food and transportation for youth to attend.
DEPARTMENT SUMMARY: In June 2023, City Council adopted a Discretionary Funds Policy, which governs the use of Council discretionary funds to benefit the community and/or by local organizations that provide community, environmental, and social services that benefit the City’s community and enhance the well -being of its residents.
To help fund these needs, the City budgets a discretionary amount annually for each City Councilmember for the purpose of improving the quality of life for the residents of the City of Hollister.
As per Section 2.1-C of the Discretionary Fund Policy, approval of the City Council requires a majority vote of the City Council at a public City Council meeting.
Councilmember Morales to use up to $4,500 of FY 23/24 City Council budgeted discretionary funds for the NASA Colonel Nicole Mann event in partnership with Youth Alliance and authorize the City Manager to execute a contract between the City of Hollister and Youth Alliance to provide food and transportation for youth to attend.
FINANCIAL IMPACT: Not to exceed $4,500 –
FY 23/24 – 101-1105-730009 – Discretionary Funds – District 3
CEQA: N/A
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THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2023-249
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING COUNCILMEMBER MORALES TO UP TO $4,500 OF CITY COUNCIL BUDGETED FY 23/24 DISCRETIONARY FUNDS FOR THE NASA COLONEL
NICOLE MANN EVENT
WHEREAS, the City Council adopted a Discretionary Fund Policy which governs the use of Council Discretionary funds to benefit the community and/or by local organizations that provide community, environmental, and social services that benefit the City’s community and enhance the well-being of its residents; and
WHEREAS, to help fund these needs, the City budgets a discretionary amount annually for each City Councilmember for the purpose of improving the quality of life for the residents of the City of Hollister; and
WHEREAS, as per Section 2.1C of the Discretionary Fund Policy, an approval of the City Council at a public City Council meeting; and
WHEREAS, Councilmember Morales requests City Council approval to use up to $4,500 of FY 23/24 budgeted discretionary funds for the NASA Colonel Nicole Mann event in partnership with Youth Alliance and authorize the City Manager to execute a contract between the City of Hollister and Youth Alliance to provide food and transportation for youth to attend; and
WHEREAS, authorize the City Manager to execute a contract between the City of Hollister and Youth Alliance to support these events.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approve Councilmember Morales to use City Council budgeted discretionary funds for the NASA Colonel Nicole Mann events in partnership with Youth Alliance – not to exceed $4,500 FY 23/24 – 101-1105-730009 – Discretionary Funds – District 3 and authorize the City Manager to execute a contract between the City of Hollister and Youth Alliance.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 18th day of December, 2023, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
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Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-249, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 18th day of December, 2023, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of December, 2023.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: DECEMBER 18, 2023
SUBMITTED: December 5, 2023
DEPARTMENT:
DEPARTMENT HEAD:
Administrative Services
Casey Estorga, Administrative
Services Director
TITLE OF ITEM: RESOLUTION NO. 2023-250, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER APPROVING POSITION ADDS/DELETES WITH NO NET IMPACT TO THE TOTAL AUTHORIZED POSITIONS IN THE FY 2023 - 24 ADOPTED BUDGET
BRIEF DESCRIPTION: City Council to consider authorizing two add/delete position changes with no net impact to the total number of authorized Full Time Equivalent (FTE) positions in the Fiscal Year 2023-24 Adopted Budget. This proposed change would do the following:
Add one (1.00) Administrative Assistant FTE and delete one (1.00) Senior Support Services Assistant FTE in the City’s Parks & Recreation Department; and
Add one (1.00) Senior Building Inspector FTE and delete one (1.00) Building Inspector FTE in the City’s Development Services Department.
RECOMMENDATION: Adopt a resolution authorizing two add/delete position changes with no net impact to the total number of authorized Full Time Equivalent (FTE) positions in the Fiscal Year 2023-24 Adopted Budget.
DEPARTMENT SUMMARY: The City’s Administrative Services Department has worked with the Parks & Recreation Department and Development Services Department to evaluate the evolving operational needs of the team, including the staffing plan necessary to accomplish citywide goals. Each department is recommending minor changes to their staffing plan due to service level demands. Notably, the recommended changes impact positions that are currently vacant.
The change to add one (1.00) Administrative Assistant FTE and delete one (1.00) Senior Support Services Assistant FTE in the Parks & Recreation Department more adequately addresses the departments needs for day -to-day administrative support, including by supporting the department at public meetings. The City also anticipates this change will allow the City to have a more competitive recruitment in the current labor market.
The change to add one (1.00) Senior Building Inspector FTE and delete one (1.00) Building Inspector FTE in the Development Services Department provides the department with a more comprehensive capacity to enforce building compliance in all commercial and residential projects. The existing Building Inspector classification only A.6
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allows for the individual to perform tasks on “…minor commercial and industrial projects.” However, the City has a need for a classification with a more comprehensive and technical expertise. Introducing a Senior Building Inspector classification would allow the individual to perform tasks on all types, including the most complex, commercial and industrial projects.
FINANCIAL IMPACT: The estimated impact for changes to both positions is a total increase of approximately thirteen thousand dollars ($13,000). However, the City’s FY 2023-24 Adopted Budget can accommodate the increased costs without the need for a budget amendment.
CEQA: Not a project.
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2023-250
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
APPROVING POSITION ADDS/DELETES WITH NO NET IMPACT TO THE TOTAL AUTHORIZED POSITIONS IN THE FY 2023-24 ADOPTED BUDGET
WHEREAS, the Administrative Services Department has worked with the Parks & Recreation Department and Development Services Department, respectively, to analyze operational demands and associated staffing plans; and
WHEREAS, adding one (1.00) Administrative Assistant FTE and deleting one (1.00) Senior Support Services Assistant FTE in the City’s Parks & Recreation Department is in the best interest of the City; and
WHEREAS, adding one (1.00) Senior Building Inspector FTE and deleting one (1.00) Building Inspector FTE in the City’s Development Services Department is in the best interest of the City; and
WHEREAS, these changes will have no net impact to the total number of authorized FTEs in the FY 2023-24 Adopted Budget; and
WHEREAS, the impacted positions are currently vacant; and
WHEREAS, to total annual fiscal impact for these changes is estimated to be no more than thirteen thousand dollars ($13,000); and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister adopt a resolution adding one (1.00) Administrative Assistant FTE and deleting one (1.00) Senior Support Services Assistant FTE in the City’s Parks & Recreation Department and adding one (1.00) Senior Building Inspector FTE and deleting one (1.00) Building Inspector FTE in the City’s Development Services Department.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 18th day of December, 2023, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
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Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-250, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 18th day of December, 2023, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of December, 2023.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: DECEMBER 18, 2023
SUBMITTED: November 29, 2023
DEPARTMENT:
DEPARTMENT HEAD:
Planning
Christine Hopper, Development
Services Director
TITLE OF ITEM: RESOLUTION NO. 2023-251, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER WAIVING THE SPECIFIC PLAN
AMENDMENT FEE FOR THE BRIGHT FUTURE RECOVERY PROJECT LOCATED AT 1000 FAIRVIEW ROAD
BRIEF DESCRIPTION: The Applicant, Bright Future Recovery, has requested a waiver of the required Application Fee for a Specific Plan Amendment for their project, a sober living facility, located at 1000 Fairview Road.
RECOMMENDATION: Approve a resolution waiving the Specific Plan Amendment fee for the project located at 1000 Fairview Road.
DEPARTMENT SUMMARY: The applicant, Cheree Ashely of Bright Future Recovery, has requested a waiver of the Application Fee required for Specific Plan Amendments. The applicant made the request for the fee waiver during Public Input at the August 21, 2023 City Council meeting. The City Council then directed the City Manager to bring back the fee waiver request for discussion by the City Council.
On November 20, 2023, the City Council reviewed the request and associated staff report and presentation during Reports of City Council, Officers, Boards and Committees (Item G.6). The City Council discussed the request and directed Staff to bring back the fee waiver request for approval at a future meeting.
The applicant has applied for a Site and Architectural Review (S&A 2022-13), Conditional Use Permit (CUP 2022-5) and environmental review (as required by the California Environmental Quality Act) to construct a sober living facility located at 1000 Fairview Road (please see Attachment 1 for a written description of the facility from the Applicant). During the review of the project, staff determined that an amendment to the West of Fairview Specific Plan (approved in 1998 and amended in 2007) would be required in order to process the project. This property was included in the West of Fairview Specific Plan and the Specific Plan only allows the existing house to be located on the site.
The Applicant has paid the following application fees and document preparation fees to the City:
• $7,022.20 for Site and Architectural Review (S&A 2022-13) • $6,178.03 for Conditional Use Permit (CUP 2022-5)
• $14,605.00 for a Focused Traffic Study
• $12,161.48 for work conducted in accordance with the requirements of the California Environmental Impact Report (for the preparation of a CEQA Addendum)
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In total, the applicant has paid $39,966.71 to the city for work related to their project. The required application fee for a Specific Plan Amendment (as noted in the City’s Fee Schedule) is $9,532.03 ($8,867.00 base fee + $655.03, general plan update/technology fee).
The Specific Plan Amendment will require minimal work by staff. All time spent reviewing the project can be covered through the Site and Architectural Review, Conditional Use Permit and environmental review fees already paid for by the Applicant. The Specific Plan Amendment will require a one-page insertion into the West of Fairview Specific Plan (for site specific requirements) and a staff report, presentation, and ordinance for City Council (specific plan amendments required approval by the City Council). Staff estimates total time for this work to be less than 10 hours.
Staff requests Council direction regarding the request for a fee waiver for the Specific Plan Amendment application fee. If directed by Council, staff will return with a resolution to waive all or a portion of the Specific Plan Amendment application fee.
Conclusion:
The applicant is requesting a waiver of the Specific Plan Amendment fee which is $9,532.03 due to the cost of fees already paid to the city for work on their project. Staff anticipates that work related to the Specific Plan Amendment will be less than 10 hours and the required fee is well over what would be needed to process a Specific Plan Amendment for this project.
FINANCIAL IMPACT: If approved, the applicant will not be required to pay the application fee for a Specific Plan Amendment. All other application fees and associated costs have been paid by the applicant. Staff time related to the processing of the Specific Plan Amendment would not be paid by the applicant.
CEQA: A request for a fee waiver is not subject to CEQA requirements. The proposed project will be reviewed as required under CEQA and any project approvals will comply with CEQA and the State CEQA Guidelines.
ATTACHMENTS:
1. 1A. Applicant Statement
2. 1B. Fee Waiver Request
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2023-251
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER WAIVING
THE SPECIFIC PLAN AMENDMENT FEE FOR THE BRIGHT FUTURE RECOVERY PROJECT LOCATED AT 1000 FAIRVIEW ROAD
WHEREAS, Section 17.24.080, charges the City Council with adopting fees for development projects; and
WHEREAS, the current Fee Schedule (effective October 3, 2022) includes a fee for Specific Plan Amendments in the amount of $9,532.03; and
WHEREAS, the applicant, Bright Future Recovery, has applied for and paid the fees for a Site and Architectural Review, Conditional Use Permit, and environmental review for a sober living facility located at 1000 Fairview Road; and
WHEREAS, Staff determined that an amendment to the West of Fairview Specific Plan would also be required to process the project; and
WHEREAS, the applicant requested the City Council waive the fee for a Specific Plan Amendment for this project; and
WHEREAS, on November 20, 2023, the City Council discussed the request for a fee waiver and directed Staff to bring back the request for approval by the City Council; and
WHEREAS, the City Council in its sole discretion can approve a request for a fee waiver; and
WHEREAS, the fee waiver request was brought before the City Council on December 18, 2023, for consideration.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hollister based on facts and analysis in the staff report, and written and oral testimony, does hereby approve the request for a fee waiver of the Specific Plan Amendment fee in the amount of $9,532.03 for the Bright Future Recovery project located at 1000 Fairview Road.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 18th day of December, 2023, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
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Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-251, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 18th day of December, 2023, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of December, 2023.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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May 18, 2023
I would like to take the opportunity to introduce Bright Future Recovery—a medication-assisted drug and alcohol detox facility—with the hope of becoming a resource for our local community.
Bright Future Recovery is a family-oriented drug and alcohol detox facility with locations in both Northern and Central California. With our wide radius, we are able to provide services throughout California. Bright Future Recovery is a medically assisted detox program with a 24-hour on-site medical team. Bright Future Recovery’s Avila Beach and Hollister locations offer residential treatment in addition to detox. One-on-one case management and collaborative post-treatment planning are also provided to ensure that our clients receive continued clinical support.
Bright Future Recovery offers comprehensive residential treatment services for a smooth transition into daily life after the detox process. Residential treatment is an essential step in the recovery process. The Bright Future atmosphere is a safe, harmonious space where clients are encouraged to identify the root of their addiction. Our core curriculum focuses on the mind-body connection and incorporates a trauma-informed approach to the healing process. Clinical support is delivered through individual, group, and family therapy focusing on evidence-based and contemporary treatment modalities such as EMDR, CBT, DBT, psycho education, family systems, 12-step, and non-12-step programs, equine therapy, and meditation.
We are looking to upgrade our Hollister Location which is currently a 12 bed residential program since 2017 to 18 beds (6 bed increase). At the time, our location was considered county. Now that we are in city limits we have been taking all the necessary actions to obtain a CUP for this campus upgrade. The main building will be used for groups, office space, individual sessions. Currently we have 1 bedroom converted into an office and a shed on the side which is also converted into an office. We use living rooms as group rooms. Expanding will make our working environment much more comfortable and Spacious for our team and clients. If ever anyone from the county or city would like to tour our program I am more than happy to assist with this.
We look forward to partnering with our local community, and providing support to individuals battling addiction. We are in network with a variety of insurance providers and more often than not, we work hard to provide flexible financing.
1000 Fairview Road Hollister, CA 95023
6850 Ontario Road San Luis Obispo, CA 93405
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Added notes and reply to email request-
Currently our facility is operating as a 12 bed facility. When we originally opened in 2015 we were licensed as a 6 bed program. When we increased to 12 I had contacted the city to inquire about the process to do so. City said we were county and we needed to coordinate through them. County’s requirement was simply to get fire clearance and turn into the state, which was done I believe back in 2016-17. Since then we have been operating as a 12 bed facility. If we ever had an emergency call, the sheriff’s were the ones to come out. One day, I believe in 2021, the local PD came out for a call. When they arrived I was shocked to see them and asked where sheriffs were? PD informed me that we are now in city lines due to new housing going in and no longer county. ( I am a by the book business person) so I instantly reached out to the city, informing them of this and asking what I needed to do to obtain a CUP as I had already known city requires one for anything over 6 beds. Originally, city was considering grandfathering me in, until they dug deeper and found my address was technically city limits all along. City then informed me I needed to submit a CUP application.
Future goals for BFR was to eventually turn our acre into a beautiful campus.
Since we were already needing to submit CUP for 12 beds, I figured we might as well get the campus design going and submit for the entire thing at once so I did not need to do it twice. So here we are :) It’s been a long and expensive process. But I am passionate about BFR, what we do for our community and those needing our help to get their lives back on track. Currently, we are a single story home with 5 bedrooms and a small shed on the side. One bedroom is converted into an office. One bedroom has 3 beds, 2 rooms have 2 beds, and the master has 5 beds, for a total of 12 beds.
We are a 24/7 residential facility licensed through the state of CA, and accredited by The Joint Commission. MAXIMUM staff we have onsite at one time is 10-12. Average is 6-8. Currently It is a tight squeeze at the facility, but we make it work and clients have no complaints. However, we all dream of more space. Which is where the new admin office comes into place. The admin office consists of a reception area, conference room, group room and 3 offices. Currently our groups are held in the living room which would then be held in the new group room. Currently our staff gather to plan and discuss cases in the 1 office inside the house, this will then take place in a 1000 Fairview Road Hollister, CA 95023
6850 Ontario Road San Luis Obispo, CA 93405
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new conference room. We currently provide individual counseling sessions in the shed which will then take place in an actual office space. The admin office is to simply provide more space for our clients and team during the day. Night time Admin office will be locked and closed.
We do not allow clients to drive themselves in as it is a liability if they want to leave. ( Out of sight out of mind ). Families either drop their loved one off, or we have a staff member transport them in.
Visitors are allowed on Sundays between 11-4. Average is usually 3-4 families each visiting day. 1-2 people per family.
Most of our family therapy sessions are via zoom with our clinical director. If we provide in person sessions it is on Sundays during their visit. Currently these meetings are held outside patio. A quiet space in new admin office would make these conversations much more comfortable.
We do not currently offer outside meetings to come into the facility due to protection of our in house residents. We take them to local meetings in town.
BFR has another location located at 330 Tres Pinos Rd. Suite F-3 which was just approved by the city to provide out patient services. New admin office on fairview would not be the out patient office.
Occasionally we do provide tours to other professionals, therapists, facility representatives. These happen maybe once every other month. Usually 3-4 people at a time during regular business hours for about an hour or 2. This is to show other professionals what we offer and so they first hand have been to our location and have met our team.
I am attaching our daily program schedule to better understand what takes place each day :) Experiential, or exercise outing is the scheduled time for outdoor amenities.
I hope these points answer all the questions asked. I want to thank you all again for all your help. I would love to provide a tour, meet In person one day so you all have a clearer understanding of BFR and the wonderful services we provide. We truly have an amazing team who have such a passion for saving lives. We have the pleasure of helping individuals heal during a very vulnerable and scary time In their life and we get to see majority of them smile big with the certificate of completion and become healthy, sober, contributing members to a crime free and drug free society. 1000 Fairview Road Hollister, CA 95023
6850 Ontario Road San Luis Obispo, CA 93405
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I am requesting the city to kindly waive the Specific Plan Amendment fee. I have spent over $200,000 on this project thus far. Between attorney fees to coordinate LLA with award homes over the past 4 years, to design and architect work for the beautiful new campus, Two traffic survey’s, one personally done and one through the city. I have also paid fee for CEQA. It would be very much appreciated if this fee could be waived so we can continue this project and hopefully get approved and I can pay permit fee and get started on this wonderful project.
Please feel free to reach out anytime. We look forward to meeting with you and discussing further details.
Thank you,
Cheree Ashley
Owner/Director
[email protected]
831.245.7736
www.bfrdetox.com
1000 Fairview Road Hollister, CA 95023
6850 Ontario Road San Luis Obispo, CA 93405
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September 1, 2023
To Whom It May Concern:
I am requesting the city to kindly waive the Specific Plan Amendment fee. I have spent over $200,000 on this project thus far. Between attorney fees to coordinate LLA with award homes over the past 4 years, to design and architect work for the beautiful new campus, Two traffic survey’s, one personally done and one through the city. I have also paid fee for CEQA. It would be very much appreciated if this fee could be waived so we can continue this project and hopefully get approved and I can pay permit fee and get started on this wonderful project.
Please feel free to reach out anytime. We look forward to meeting with you and discussing further details.
Thank you,
Cheree Ashley
Owner/Director
[email protected]
831.245.7736
www.bfrdetox.com
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: DECEMBER 18, 2023
SUBMITTED: November 20, 2023
DEPARTMENT:
DEPARTMENT HEAD:
Planning
Christine Hopper, Development
Services Director
TITLE OF ITEM: RESOLUTION NO. 2023-252, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING A CONTRACT WITH EMC
PLANNING GROUP FOR THE PREPARATION OF AN ENVIRONMENTAL
DOCUMENT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FOR THE MERIDIAN VILLAGE PROJECT (TENTATIVE MAP 2022-2 AND SITE & ARCHITECTURAL REVIEW 2022-15)
BRIEF DESCRIPTION: The City of Hollister has selected a qualified private firm (EMC Planning Group), to establish a contract for environmental services and technical studies, including an Initial Study/Mitigated Negative Declaration for the Meridian Village Project. The Resolution will authorize the City of Hollister to execute a Professional Services Agreement with EMC Planning Group and authorize environmental consulting services.
RECOMMENDATION: Adopt a resolution authorizing the execution of a Professional Services Agreement with EMC Planning Group for environmental consulting services and associated technical studies for Meridian Village Tentative Map 2022 -2 and Site & Architectural Review 2022-15.
DEPARTMENT SUMMARY: The City of Hollister previously utilized the professional services agreement with Kimley-Horn and Associates for on-call environmental services for the preparation of California Environmental Quality Act (CEQA) documents for projects under review by the City. However, that professional services agreement expired. The City did not have a contract to utilize on-call services for the preparation of environmental work with another firm. Therefore, the Meridian Village project that is currently under review required a separate release of a Request for Proposals (RFP) for consulting firms to prepare the necessary analyses. On October 16, 2023, the City of Hollister Development Services Department released an RFP for environmental consulting services. The City of Hollister Development Services Department received five proposals.
Staff reviewed the five proposals received and found they all met the minimum qualifications, responsiveness and could move forward in the process. Staff then ranked the cost of services on the Fee Proposals. After staff’s review of the proposals for responsiveness, the project applicant was invited to review the proposals as well. Both staff and the applicant agree that EMC Planning Group was amongst the top in the ranking and the City of Hollister desires to award the contract to them. EMC Planning Group provided all the requested information including financial statements and have A.8
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not been involved in lawsuits, claims, etc. that would raise concern as to their ability to perform the necessary tasks.
EMC Planning Group will provide environmental consulting services for Tentative Map 2022-2 and a Site & Architectural Review application 2022-15. The project is a 12.75- acre multi-family residential project consisting of 219 units, a 16,170 square foot park, and a recreation facility. The project would include 129 two-story townhomes and 90 apartments in five three-story buildings. The proposal includes the subdivision of the existing 12.75-acre parcel into five parcels and 5 lots. An Initial Study/Mitigated Negative Declaration and technical studies are required to evaluate compliance with the California Environmental Quality Act (CEQA). The environmental consultant shall also prepare responses to comments on the environmental document and studies as well as attend public hearings.
Part of the required technical studies include drafting a Transportation Impact Analysis to determine potential impacts to the Meridian Street and State Highway 25 Intersection.
The transportation analysis shall include a Vehicle Miles Traveled (VMT) analysis as required by CEQA as well as a Level of Service (LOS) analysis to determine the need for any related traffic improvements as a result of the proposed project and to determine consistency with City of Hollister General Plan requirements. If it is determined that the potential for significant impacts exist or significant impacts related to air quality, or other environmental impacts are concluded as a result of the Initial Study, an amendment to the contract and preparation of an Environmental Impact Report will be required.
FINANCIAL IMPACT: All consulting fees incurred for the project will be paid by the Meridian Village project applicant and will include the City’s adopted Project Management overhead costs for staff time.
CEQA: The Project is subject to CEQA pursuant to Section 15060 Preliminary Review and Section 15063 Initial Study.
ATTACHMENTS:
1. Professional Service Agreement - Signed
2. EMC Planning Group Meridian Village Proposal
3. Meridian Village RFP_Final
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2023-252
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
AUTHORIZING A CONTRACT WITH EMC PLANNING GROUP FOR THE
PREPARATION OF AN ENVIRONMENTAL DOCUMENT PURSUANT TO THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FOR THE MERIDIAN VILLAGE PROJECT (TENTATIVE MAP 2022-2 AND SITE & ARCHITECTURAL REVIEW 2022-15)
WHEREAS, the City of Hollister Development Services Department Planning Division released a Request for Proposal for Environmental Consulting Services and Related Technical Studies on October 16, 2023; and
WHEREAS, the City of Hollister Development Services Department Planning Division received five proposals; and
WHEREAS, staff reviewed all five proposals with all proposals moving forward with ranking; and
WHEREAS, EMC Planning Group was ranked amongst the top and was selected for the contract award; and
WHEREAS, City of Hollister Development Services Department Planning Division wishes to enter into a Professional Services Agreement wit h EMC Planning Group; and
WHEREAS, City of Hollister Development Services Department Planning Division recommends accepting this contract because it is cost effective and provides all necessary environmental services needed to properly evaluate the project under the California Environmental Quality Act.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister authorizing the City Manager to execute a Professional Services Agreement wit h EMC Planning Group to provide environmental consulting services and related technical studies for Meridian Village (Tentative Map 2022-2 and Site & Architectural Review 2022-15).
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 18th day of December, 2023, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
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APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2023-252, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 18th day of December, 2023, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of December, 2023.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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AGREEMENT FOR PROFESSIONAL SERVICES
CITY OF HOLLISTER
ENVIRONMENTAL SERVICES AGREEMENT
This services agreement (“Agreement”) is made and entered into effective December 18, 2023 (the “Effective Date”), by and between the City of Hollister (“City”) and EMC Planning Group (“Contractor” and together with City, the “Parties”).
1. Contractor Services. Contractor agrees to provide the following services to City (collectively, the “Basic Services”): For the Meridian Village project (“Project”), Tentative Map 2022-2 and Site & Architectural Review 2022-15 for a multi-family (as further described in Exhibit A to this Agreement). Contractor shall provide services related to the Project other than Basic Services (i.e., “Additional Services”) if directed in writing by City to perform specific Additional Services and if sufficient contract funds for Additional Services remain to pay for the directed Additional Services (see Section 5, below). “Services” shall mean Basic and Additional Services. Contractor agrees to perform such Services as expeditiously as is consistent with professional skill and care and the orderly progress of the Services and the Project. All services performed by the Contractor under this Agreement shall be conducted in a manner consistent with the level of care and skill ordinarily exercised by EMC Planning Group professionals specially qualified to provide the services required by the City.
2. Contractor Qualifications. Contractor represents and warrants to City that Contractor, and all of Contractor’s employees, agents or volunteers (the “Contractor Parties”), have in effect and shall maintain in full force throughout the Term of this Agreement all licenses, credentials, permits and any other qualifications required by law to perform the Services and to fully and faithfully satisfy all of the terms set forth in this Agreement. Contractor and any Contractor Parties performing Services shall be competent to perform those Services.
3. Term. The term for performance of the Services shall be the duration of the Project (“Term”), except as otherwise stated in Section 4 below, and Contractor shall complete the Services within the Term. There shall be no extension of the Term without an amendment signed by all Parties and approved by the City’s governing board. Written notice by the City Manager or designee shall be sufficient to stop further performance of the Services by Contractor or the Contractor Parties. In the event of early termination, Contractor shall be paid for satisfactory Services performed to the date of termination. Upon payment by City, City shall be under no further obligation to Contractor, monetarily or otherwise, and City may proceed with the work in any manner City deems proper. The term for performance of the Services shall begin on December 18, 2023, and shall end on December 18, 2024 (“Term”), except as otherwise stated in Section 4 below, and Contractor shall complete the Services within the Term. There shall be no extension of the Term without an amendment signed by all Parties and approved by the City’s governing board. Written notice by the City Manager or designee shall be sufficient to stop further DocuSign Envelope ID: 7C966688-9151-4F94-A12E-C490231D5441 A.8.a
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performance of the Services by Contractor or the Contractor Parties. In the event of early termination, Contractor shall be paid for satisfactory Services performed to the date of termination.
Upon payment by City, City shall be under no further obligation to Contractor, monetarily or otherwise, and City may proceed with the work in any manner City deems proper.
4. Termination. Either Party may terminate this Agreement at any time by giving thirty (30) days advance written notice to the other Party. Notwithstanding the foregoing, City may terminate this Agreement at any time by giving written notice to Contractor if (1) Contractor materially breaches any of the terms of this Agreement; (2) any act or omission of Contractor or the Contractor Parties exposes City to potential liability or may cause an increase in City’s insurance premiums; (3) Contractor is adjudged a bankrupt; (4) Contractor makes a general assignment for the benefit of creditors; or (5) a receiver is appointed because of Contractor’s insolvency. Such termination shall be effective immediately upon Contractor’s receipt of the notice.
5. Payment of Fees for Services. City agrees to pay Contractor based on a lump sum price for Basic Services satisfactorily performed, and based on the hourly rates listed in Exhibit B for any Additional Services satisfactorily performed. Contractor shall not increase these hourly rates over the course of this Agreement. Total fees paid by City to Contractor for Services under the Agreement shall not exceed ninety-one-thousand six-hundred-ninety-two dollars and fifteen cents ($91,692.15), which consists of a lump sum of forty-thousand eight-hundred-fifteen dollars ($40,815.00) for performance of the Basic Services, and a not-to-exceed amount of fifty-thousand eight-hundred-seventy-seven dollars and fifteen cents ($50,877.15) for performance of any Additional Services. City agrees to make payment for Basic Services within sixty (60) days of receipt of a detailed invoice from Contractor based on percentage of work completed, including any additional supporting documentation that City reasonably requests. City agrees to make payment for Additional Services within sixty (60) days of receipt of a detailed invoice from Contractor based on hours worked and hourly rates, including any additional supporting documentation that City reasonably requests. Contractor shall not submit its invoices to City more frequently than monthly.
5.1 Reimbursement for Certain Expenses. Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.
6. Indemnity. Contractor shall defend, indemnify, and hold harmless City and its agents, representatives, officers, consultants, employees, and City Council (collectively, the “City Parties”), from and against any and all claims, demands, liabilities, damages, losses, suits and actions, and expenses (including, but not limited to attorney fees and costs including fees of consultants) of any kind, nature and description (collectively, the “Claims”) directly or indirectly arising out of, connected with, or resulting from any act, error, omission, negligence, or willful misconduct of Contractor, the Contractor Parties or their respective agents, subcontractors, employees, material or equipment suppliers, invitees, or licensees in the performance of or failure to perform Contractor’s obligations under this Agreement, including, but not limited to Contractor’s or the Contractor Parties’ use of the site, Contractor’s or the Contractor Parties’ performance of the Services, Contractor’s or the Contractor Parties’ breach of any of the representations or warranties contained in this Agreement, or for injury to or death of persons or DocuSign Envelope ID: 7C966688-9151-4F94-A12E-C490231D5441 A.8.a
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damage to property or delay or damage to the City or the City Parties. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity, which would otherwise exist as to a party, person, or entity described in this paragraph. The indemnification provided for in this Section 6 includes, without limitation to the foregoing, claims that may be made against City by any taxing authority asserting that an employer-employee relationship exists by reason of this Agreement, and any claims made against City alleging civil rights violations by Contractor or Contractor Parties under the California Fair Employment and Housing Act (“FEHA”).
7. Equipment and Materials. Contractor at its sole cost and expense shall provide and furnish all tools, labor, materials, equipment, transportation services and any other items (collectively, “Equipment”) which are required or necessary to perform the Services in a manner which is consistent with generally accepted standards of the profession for similar services.
Notwithstanding the foregoing, City shall not be responsible for any damages to persons or property as a result of the use, misuse or failure of any Equipment used by Contractor or the Contractor Parties, even if such Equipment is furnished, rented or loaned to Contractor or the Contractor Parties by City. Furthermore, City may reject any Equipment or workmanship that does not conform to the requirements of this Agreement and Contractor must then promptly remedy or replace it at no additional cost to City and subject to City’s reasonable satisfaction.
8. Insurance. Without in any way limiting Contractor’s liability, or indemnification obligations set forth in Section 6 above, Contractor shall secure and maintain throughout the Term of this Agreement the following insurance: (i) comprehensive general liability insurance with limits of not less than $2 million each occurrence and $4 million in the aggregate; (ii) commercial automobile liability insurance with limits not less than $1 million each occurrence; (iii) worker’s compensation insurance as required by Labor Code section 3200, et seq.; and (iv) professional liability insurance covering errors and omissions. Neither Contractor nor any of the Contractor Parties shall commence performing any portion of the Services until all required insurance has been obtained and certificates indicating the required coverages have been delivered to and approved by City. All insurance policies shall include an endorsement stating that City and City Parties are named additional insureds. All of the policies shall be amended to provide that the insurance shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days’ prior written notice has been given to City. If such a notice is not given or even if City receives a notice, City may, at its sole option, terminate this Agreement. All insurance policies shall include an endorsement stating that it is primary to any insurance or self-insurance maintained by City and shall waive all rights of subrogation against City and/or the City Parties.
A copy of the declarations page of Contractor’s insurance policies shall be attached to this Agreement as proof of insurance.
9. Independent Contractor Status. The Parties agree that Contractor is free from the control and direction of City in connection with Contractor’s performance of the Services. Contractor is hereby retained to provide the specified Services for City, which are outside the usual course of City’s business. Contractor certifies that it is customarily engaged in an independently established trade, occupation, or business to provide the Services required by this Agreement. Contractor understands and agrees that Contractor and the Contractor Parties shall not be considered officers, DocuSign Envelope ID: 7C966688-9151-4F94-A12E-C490231D5441 A.8.a
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employees, agents, partners, or joint venturers of City, and are not entitled to benefits of any kind or nature normally provided to employees of City and/or to which City’s employees are normally entitled.
10. Taxes. All payments made by City to Contractor pursuant to this Agreement shall be reported to the applicable federal and state taxing authorities as required. City will not withhold any money from fees payable to Contractor, including FICA (social security), state or federal unemployment insurance contributions, or state or federal income tax or disability insurance. Contractor shall assume full responsibility for payment of all federal, state and local taxes or contributions, including unemployment insurance, social security and income taxes with respect to Contractor and the Contractor Parties and otherwise in connection with this Agreement.
11. Confidential Information. All City information disclosed to Contractor during the course of performance of services under this Agreement shall be treated as confidential and shall not be disclosed to any other persons or parties excepts as authorized by City, or required by law.
12. Designation of Key Personnel. The individuals specified in the attached Exhibit C shall provide the services set forth herein, and shall be the persons primarily in charge of such work.
No other individuals may provide services for Contractor on this project without first obtaining the written approval of the City Manager.
13. Assignment/Successors and Assigns. Contractor shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations under this Agreement without the prior written consent of City. Subject to the foregoing, this Agreement shall be binding on the heirs, executors, administrators, successors, and assigns of the respective Parties.
14. Conflict of Interest. Contractor warrants that neither Contractor, nor any of its employees, agents or subcontractors, has an actual or potential conflict of interest with the City in respect to the Services to be performed under this Agreement for the District. None of such individuals shall, during this term of this Agreement, acquire any interest which conflicts, or could potentially conflict, in any manner with the interests of the District.
15. Notice to Proceed; Progress; Completion. Upon execution of this Agreement by the parties and approval of it by the City Council, City shall give Contractor written notice to proceed with the Services. Such notice may authorize Contractor to render all of the Services contemplated herein, or such portions or phases as may be directed by the City. In the latter event, City shall, in its sole discretion, issue subsequent notices from time to time regarding further portions or phases of the Services. Upon receipt of such notices, Contractor shall diligently proceed with the Services authorized and complete it within the agreed time period.
16. Severability. If any provision of this Agreement shall be held invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement.
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17. Amendments. The terms of this Agreement shall not be waived, altered, modified, supplemented or amended in any manner whatsoever except by written agreement signed by both Parties and approved by the City Council.
18. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its choice of law rules. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the Superior Court of the State of California for the County of San Benito subject to transfer of venue under applicable State law, provided that nothing in this Agreement shall constitute a waiver of immunity to suit by the City.
19. Written Notice. Written notice shall be deemed to have been duly served if delivered in person to Contractor at the address located next to the party signatures below, or if delivered at or sent by registered or certified or overnight mail to the last business address known to the person who sends the notice.
20. Compliance with Law. Each and every provision of law and clause required by law to be inserted into this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included therein. Contractor shall comply with all applicable federal, state, and local laws, rules, regulations and ordinances. Contractor agrees that it shall comply with all legal requirements for the performance of duties under this Agreement and that failure to do so shall constitute material breach.
21. Non-Discrimination. There shall be no unlawful discrimination in the contracting of persons under this Agreement because of race, color, national origin, age, ancestry, religion, sex, or sexual orientation of such persons.
22. Attorneys’ Fees. If a party to this Agreement commences a legal action against the other party to enforce a provision of this Agreement or seek damages related to the services provided under this Agreement, the prevailing party in the legal action will be entitled to recover from the other party all of its reasonable litigation expense, costs, and fees actually incurred, including reasonable attorneys’ and experts’ fees.
23. Liability of City. Notwithstanding anything stated herein to the contrary, City shall not be liable for any special, consequential, indirect or incidental damages, including but not limited to lost profits in connection with this Agreement.
24. Time. Time is of the essence for performance of the Services under this Agreement.
25. Waiver. No delay or omission by either Party in exercising any right under this Agreement shall operate as a waiver of that or any other right and no single or partial exercise of any right shall preclude either Party from any or further exercise of any right or remedy.
26. Reports. Contractor shall maintain complete and accurate records with respect to the Services rendered and the costs incurred under this Agreement, including records with respect to DocuSign Envelope ID: 7C966688-9151-4F94-A12E-C490231D5441 A.8.a
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any payments to employees and subcontractors. All such records shall be prepared in accordance with generally accepted accounting procedures. Upon request, Contractor shall make such records available to City for the purpose of auditing and copying such records for a period of five years from the date of final payment under this Agreement.
27. Ownership of Documents. All plans, studies, drawings, calculations, reports, specifications, estimates, and other documents or any other works of authorship fixed in any tangible medium of expression, including but not limited to physical drawings, data magnetically or otherwise recorded on computer disks, or other writings prepared or caused to be prepared by the Contractor under this Agreement (“Documents”) shall be and shall remain the property of the City for all purposes, not only as they relate or may relate to the Services but as they relate or may relate to any other project. Contractor will provide the City with a complete set of Documents, and will retain, on the City's behalf, the originals or reproducible copies of all Documents, however stored, in the Contractor’s files for a period of no less than seven (7) years. Contractor shall promptly make available to City any original documents it has retained under this Agreement upon request by the City.
28. Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for the City to copy, use, modify, reuse or sublicense any and all copyrights, designs and other intellectual property embodied in the Documents (“Intellectual Property”) not only as they relate or may relate to the Services but as they relate or may relate to other projects. The Contractor shall require any and all subcontractors and subconsultants to agree in writing that the City is granted a similar non-exclusive and perpetual license for the Intellectual Property of such subcontractors or consultants that they provided to Contractor as part of the Services. The compensation for the Services includes compensation not only for any such use of the Intellectual Property in connection with the Services, but also for any re-use of the Intellectual Property by the City in relation to other projects. Contractor represents and warrants that Contractor has the legal right to license the Intellectual Property that Contractor, its subcontractors, or its subconsultants prepare or cause to be prepared under this Agreement.
29. Entire Agreement. This Agreement is intended by the Parties as the final expression of their agreement with respect to such terms as are included herein and as the complete and exclusive statement of its terms and may not be contradicted by evidence of any prior agreement or of a contemporaneous oral agreement, nor explained or supplemented by evidence of consistent additional terms.
30 Ambiguity. The Parties to this Agreement, and each of them, hereby represent that the language contained herein is to be construed as jointly proposed and jointly accepted, and in the event of any subsequent determination of ambiguity, all Parties shall be treated as equally responsible for such ambiguity.
31. Execution of Other Documents. The Parties to this Agreement shall cooperate fully in the execution of any and all other documents and in the completion of any additional actions that may be necessary or appropriate to give full force and effect to the terms and intent of this Agreement.
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32. Execution in Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy, facsimile, or an original, with all signatures appended together, shall be deemed a fully executed agreement.
33. Warranty of Authority. The persons who have signed this Agreement warrant that they are legally authorized to do so on behalf of the respective parties, and by their signatures to bind the respective parties to this Agreement.
34. Mediation. A party to this Agreement shall, as a condition precedent to initiating any litigation against the other party, demand mediation of any dispute. The parties shall endeavor to include any third-party claimant in the mediation. The parties shall select a mediator and schedule the mediation within thirty (30) days of the initial demand for mediation. If the parties cannot agree on a mediator, the mediator shall be appointed by JAMS. The parties to the mediation, including the parties to this Agreement, shall pay equal shares of the mediator’s fees. Each party shall bear its own attorney’s fees related to the mediation.
35. Forms. Prior to performing any Services, Contractor shall prepare, execute, and submit all forms that may be required by law for this Agreement, including but not limited to an Iran Contract Act certification (Public Contract Code §2204). If a form is necessary, Contractor shall use the City’s versions of these forms, which the City shall make available upon request.
36. Sanctions in Response to Russian Aggression. The City requires Contractor to comply with the Governor’s March 4, 2022, Executive Order N-6-22 (“Order”) relating to any existing sanctions imposed by the United States government and the State of California in response to Russia’s actions in Ukraine, including additional requirements for contracts of $5 million or more.
Failure to comply may result in the termination of the Contract.
* * * * * * * * * * * * * * * * * * * *
CITY OF HOLLISTER CONTRACTOR: _______________________
By:
Name:
Title:
By:
Name:
Title:
Address for City Notices: Address for Contractor Notices:
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Michael J. Groves
EMC Planning Group
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EXHIBIT A
Scope of Services
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October 30, 2023
Magda Gonzalez
Contract Senior Planner
City of Hollister
339 Fifth Street
Hollister, CA 95023
Re: Meridian Village (TM 2022-2 and S&A 2022-15) Initial Study/Mitigated Negative Declaration Proposal
Dear Magda,
EMC Planning Group is pleased to submit our proposal for the Meridian Village project (TM 2022-2 and S&A 2022-15) to prepare an initial study and mitigated negative declaration.
This project will be managed from our Monterey office located at 601 Abrego Street (831- 649-1799).
EMC Planning Group has been providing CEQA compliance services to the City of Hollister for decades and has significant experience preparing initial studies, analyzing biological resources, and air quality and greenhouse gas emissions modeling in Hollister and within the unincorporated County of San Benito. We look forward to continuing a long relationship with the City. In addition to WJV Acoustics and Hexagon Transportation Consultants joining our team to prepare the environmental noise assessment and transportation analysis/VMT analysis, respectively, our in-house team of highly qualified planners, biologists, archaeologist, and GIS and graphics technicians will provide the City with a level of professional and quality support to ensure timely and excellent environmental services. All environmental topics within the initial study will be adequately addressed and any significant impacts will be identified and mitigated as appropriate. EMC Planning Group will also prepare response to comments and a mitigation monitoring and reporting program.
The cost estimate for this proposal is valid for 180 days.
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Magda Gonzalez
City of Hollister
October 30, 2023, Page 2
Enclosed is our proposal to prepare the initial study and mitigated negative declaration.
Attached to this cover letter is the Proposer Identification Form, as requested by the request for proposals document.
If you have any questions, please contact Shoshana Lutz at [email protected] or at 831-649-1799.
Sincerely,
Michael J. Groves, AICP
President and Senior Principal
Attachment: Proposer Identification Form
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CITY OF HOLLISTER | REQUEST FOR PROPOSALS | MERIDIAN VILLAGE PAGE 1
Exhibit B
REQUEST FOR PROFESSIONAL QUALIFICATIONS AND PROPOSAL
MERIDIAN VILLAGE
PROPOSER IDENTIFICATION
1.Legal name of the Company:
2.Street Address:
3.Mailing Address:
4.Business Telephone:
5.Facsimile Telephone:
6.Email Address:
7.Type of Business:Sole Proprietor Partnership Corporation (State) Other:
8.Business License Number issued by the City where the Proposer’s principal place of business is located.
Number: Issuing City/State:
9.Federal Tax ID NO. DIR No.
10.Proposer’s Project Manager:
11.Contact Person if different from Project Manager:
Signature of Preparer of Proposal
Date:
Anticipated Start Date:
EMC Planning Group, Inc.
601 Abrego Street, Monterey CA 93940
same as above
n/a
831-649-1799
Teri Wissler Adam
Shoshana Lutz
Immediately Upon Contract Approval
[email protected]
S-Corporation
99743 Monterey, California
n/a77-0126607
10/27/23
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Proposal
Meridian Village Project
Initial Study/Mitigated Negative
Declaration
TM 2022-2 and S&R 2022-15
October 30, 2023
Prepared by
EMC Planning Group
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This document was produced on recycled paper.
PROPOSAL
M ERIDIAN V ILLAGE P ROJECT
I NITIAL S TUDY/MITIGATED NEGATIVE
D ECLARATION
TM 2022-2 AND S &R 2022-15
PREPARED FOR
City of Hollister
Magda Gonzalez, Contract Senior Planner
339 Fifth Street
Hollister, CA 95023
Tel 925.789.7160
[email protected]
PREPARED BY
EMC Planning Group Inc.
601 Abrego Street
Monterey, CA 93940
Tel 831.649.1799
Fax 831.649.8399
Teri Wissler Adam, Senior Principal
[email protected]
www.emcplanning.com
October 30, 2023
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Table of Contents
1.0 BACKGROUND AND PROJECT SUMMARY ............................................................... 1-1
1.1 Project Understanding ........................................................................................................... 1-1
1.2 Background .............................................................................................................................. 1-1
1.3 Project Objective .................................................................................................................... 1-2
2.0 METHODOLOGY ....................................................................................................... 2-1
2.1 Approach ................................................................................................................................. 2-1
2.2 Scope of Work ........................................................................................................................ 2-1
2.3 Project Schedule...................................................................................................................... 2-9
3.0 STAFFING ................................................................................................................... 3-1
4.0 QUALIFICATIONS ...................................................................................................... 4-1
4.1 EMC Planning Group ............................................................................................................ 4-1
4.2 WJV Acoustics ........................................................................................................................ 4-6
4.3 Hexagon Transportation Consultants ................................................................................. 4-7
5.0 FINANCIAL CAPACITY .............................................................................................. 5-1
6.0 FEE PROPOSAL .......................................................................................................... 6-1
7.0 DISCLOSURE .............................................................................................................. 7-1
8.0 EX PARTE COMMUNICATIONS ................................................................................ 8-1
9.0 AGREEMENT ALTERATIONS .................................................................................... 9-1
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Attachments
Attachment A Hexagon Transportation Consultants Scope of Work and Hours Attachment B EMC Planning Group Resumes
Attachment C WJV Acoustics Resume
Attachment D Hexagon Transportation Consultants Resumes Attachment E Financial Statements
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Section 1.0 Background and Project Summary 1-1 EMC Planning Group Meridian Village Project IS/MND Proposal October 30, 2023
1.0 Background and Project Summary
1.1 Project Understanding
The City of Hollister (“City”) received a Tentative Map and a Site and Architectural Review application for a residential subdivision project on a 12.75-acre property located within the City of Hollister, west of State Route 25 and south of Meridian Street (APN 054-600-005) (“project site”).
The Meridian Village project proposes to subdivide the 12.75-acre parcel into five individual lots, with a total of 219 multi-family units. The proposed square footage and use on each lot is provided below:
Lot 1 - 89,104 square feet with five apartment buildings, each building consisting of 18 units for a total of 90 apartment units, as well as a 16,170 square foot recreation center and private park area; and
Lots 2 through 5 would be developed with three-bedroom and four-bedroom townhome-style dwelling units, organized into 3-plex, 4-plex, 5-plex, and 6-plex buildings for a total of 129 townhome-style multi-family (condominium) units. The square footages on each lot are as follows:
• Lot 2 - 40,058 square feet;
• Lot 3 - 85,861 square feet;
• Lot 4 - 89,205 square feet; and
• Lot 5 - 50,163 square feet.
The project site is currently vacant with commercial and residential uses to the west, residential uses to the north, State Route 25 and residential uses to the east, and commercial uses to the south. The project site is designated by the City General Plan for Mixed-Use and is zoned Neighborhood Mixed-Use (NMU).
1.2 Background
An initial study and mitigated negative declaration were previously prepared in 2006 for the project site for the Guerra Pre-zoning, Zone Change, and C-District Review project. The previous project proposed mixed uses, including up to 250,000 square feet of commercial uses and 120 multi-family residential units. This previous project involved a larger area than the currently proposed project DocuSign Envelope ID: 7C966688-9151-4F94-A12E-C490231D5441 A.8.a
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Section 1.0 Background and Project Summary 1-2 EMC Planning Group Meridian Village Project IS/MND Proposal October 30, 2023 site. Since preparation of the 2006 initial study, the project was significantly revised and is now known as the Meridian Village project. The proposed project site has been reduced in size and the parcel has since been annexed.
1.3 Project Objective
EMC Planning Group will review the proposed project and prepare an initial study and mitigated negative declaration adequate under the current requirements of CEQA with the resulting environmental effects appropriately mitigated.
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Section 2.0 Methodology 2-1 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023
2.0 Methodology
2.1 Approach
In providing environmental services to jurisdictions, we strive to work seamlessly with City staff and within the City’s established processes. We always try to make our work indistinguishable from the jurisdiction’s standard in format, content, and approach. We review the jurisdiction’s general plan, codes, approval processes, application forms, public handouts, sample agenda packets, or anything else available to guide us in knowing how the jurisdiction works and we collect templates or examples of commonly used formats. If the jurisdiction has a file-naming convention, we follow it.
We establish a communications protocol so that everyone is on the same page from the outset, and discuss expectations on when and how we will share information, and any standards for meeting with applicants or other third parties. Our goal is always to fit invisibly into the jurisdiction’s system, to be an asset to the team, and to make our relationship as beneficial to the City staff as possible.
We have very successfully used these approaches in past contract work for jurisdictions. Our immediate communication of important information has kept jurisdictions abreast of changing circumstances or new information, allowing for timely reactions or adjustments. Our efficient approach has enabled us to complete work on time and on-budget, and sometimes under budget.
Our use of comprehensive schedules, which we update as necessary, helps us track progress and ensure that critical prerequisite tasks are not ignored.
2.2 Scope of Work
This scope of work assumes the preparation of an initial study and mitigated negative declaration would be required. If it is determined that the potential for significant impacts exist, an amendment to the contract and preparation of an environmental impact report will be required.
EMC Planning Group will prepare the initial study and mitigated negative declaration in compliance with the California Environmental Quality Act (CEQA) and its implementing guidelines. The initial study will analyze all required environmental issues.
The proposed tasks are presented on the following pages.
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Section 2.0 Methodology 2-2 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 Task 1 Project Management/Consultation
This task includes coordinating staff, general management and administration, coordinating with subconsultants, and providing CEQA consultation for City staff. This proposal includes up to eight hours of meetings, including virtual meetings and one in-person kick-off meeting.
Task 2 Research and Development
This task includes a thorough review of the application materials and plans, as well as any other documents applicable to the proposed project, such as the previous 2006 initial study. The general plan and general plan EIR will also be reviewed, along with any available documentation that has been prepared for the general plan update process.
Task 3 Technical Analyses
Task 3.1 Biological Resource Analysis
An initial study was prepared for a previous iteration of this project at the same location in 2006. At the time, the project site contained vacant agricultural land and abandoned walnut orchard trees.
Based on current aerial photographs, the project site has been left fallow or periodically planted with cover crops.
According to the California Natural Diversity Database (California Department of Fish and Wildlife 2023), there are numerous special-status species documented in the vicinity of the project parcel, including (however, it is noted that the project site is entirely surrounded by urban development):
Vernal pool fairy shrimp (Branchinecta lynchi);
California red-legged frog (Rana draytonii);
California tiger salamander (Ambystoma californiense); Western spadefoot (Spea hammondii);
San Joaquin coachwhip (Coluber flagellum ruddocki);
Western pond turtle (Emys marmorata);
Burrowing owl (Athene cunicularia);
California horned lark (Eremophila alpestris);
Prairie falcon (Agelaius tricolor);
Tricolored blackbird (Agelaius tricolor);
American badger (Taxidea taxus);
San Joaquin kit fox (Vulpes macrotis mutica);
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Section 2.0 Methodology 2-3 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 Western mastiff bat (Eumops perotis); and
Western red bat (Lasiurus frantzii).
No special-status plants were recorded in the vicinity within the past 70 years.
This evaluation will assess potential habitat present for special-status species in the area and recommend mitigation measures for the protection of biological resources. If suitable habitat is identified, recommendations may also include the need for additional specific or protocol-level surveys to be conducted during an appropriate time of year.
The following scope of work includes tasks to conduct a reconnaissance-level biological survey and prepare a section addressing biological resources in an initial study.
Task 3.1.1 Research
EMC Planning Group will compile and review available project information, including preliminary site plans, the 2006 initial study prepared for the previous iteration of this project, and aerial photographs. Conduct a review to determine the special-status species that have been recorded as occurring within the general project vicinity based on current database searches of California Department of Fish and Wildlife’s California Natural Diversity Database, the California Native Plant Society Rare and Endangered Plant Inventory, the U.S. Fish and Wildlife Service Endangered Species Program, the U.S. Fish and Wildlife Service National Wetlands Inventory; and other biological studies conducted in the vicinity of the project site, if available.
Task 3.1.2 Reconnaissance-level Field Survey
EMC Planning Group will complete a reconnaissance-level field survey to (1) identify and map the principal plant communities; (2) assess the potential for special-status species and their habitats, wildlife movement corridors, potentially jurisdictional wetlands and waterways, regulated trees, and other significant biological resources to occur; and (3) identify and map any observed locations of special-status species and/or habitats. Plant and wildlife species observed during the survey will be recorded in field notes. Any special-status species observed will be reported to the California Natural Diversity Database in compliance with California Department of Fish and Wildlife permit requirements, after the information is provided to the City.
Task 3.1.3 Initial Study Section
EMC Planning Group will prepare the biological resources section of the initial study, describing existing habitats and plant and animal species found on the project site, and the occurrence of and/or potential for special-status species and their habitats. If needed, one or more figures will be prepared to illustrate habitat types and the location(s) of special-status species occurring on or in the vicinity of the project site. Potential impacts to biological resources will be identified, and mitigation measures will be provided to minimize potential impacts when possible.
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Section 2.0 Methodology 2-4 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 Note: Focused surveys for specific plant and/or animal species are not included in this proposed scope of work. The presence or absence of certain species cannot be determined during the reconnaissance-level site assessment. If appropriate habitat for other sensitive species is observed during the site assessment, species-specific surveys may be required (i.e., surveys for annual plants).
Task 3.2 Air Quality, Energy, and Greenhouse Gas Emissions Analyses This analysis consists of emissions modeling, evaluation of air quality impacts using the air district guidelines, greenhouse gas emissions analysis using currently-accepted industry methodologies, and an evaluation of energy impacts.
Task 3.2.1 Emissions Modeling
The California Emissions Estimator Model (CalEEMod) will be used to calculate the criteria air pollutant emissions generated by the proposed development based on project information provided by the applicant, and information obtained from the transportation analysis. The model assumptions and methodology will be incorporated into the initial study and the modeled results will be presented as appendices.
EMC Planning Group will review the project description to identify proposed construction and operational information for use as model data inputs and conduct up to two model runs to quantify the construction and operational emissions generated from the proposed project under unmitigated, and, if necessary, mitigated scenarios.
Task 3.2.2 Air Quality Analysis
The Monterey Bay Air Resources District (air district) provides direction for air quality analysis. The air quality analysis will reference the air district’s air quality management plans and CEQA guidance documents, and project materials. The proposed 219 multi-family unit development is not expected to result in criteria air pollutant emissions that would exceed the air district thresholds. CalEEMod results will be used to assess the potential impact of emissions generated by the proposed project in relation to the thresholds of significance outlined in the air districts CEQA guidance.
EMC Planning Group will conduct the following tasks with the results incorporated into the initial study:
Describe the physical and climatological characteristics of the North Central Coast Air Basin, existing air pollutant conditions, and health effects of air pollutants; Review current air district documents, policies, and applicable regulatory requirements; Compare modeled criteria air pollutant emissions results to the air district’s screening thresholds and significance thresholds to determine if the proposed project would result in significant impacts from criteria air pollutant emissions;
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Section 2.0 Methodology 2-5 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 Identify project sources of hazardous air pollutants or odors and health risks associated with them, as well as any existing or planned nearby sensitive receptors that could be affected; and Identify “Best Management Practices,” if necessary, to control construction dust or particulate matter emissions, including equipment exhaust, which should be considered a condition of project approval to minimize the short-term impact of construction related emissions.
Task 3.2.3 Greenhouse Gas Emissions Evaluation
The greenhouse gas (GHG) impacts of a project can be found to be less than significant if the project is consistent with a qualified plan for reducing GHG emissions. The City of Hollister has prepared a draft Climate Action Plan, which was released in March 2023. It is unknown when the Climate Action Plan will be formally adopted, presumably as a “qualified” plan for reducing GHG emissions pursuant to CEQA Guidelines section 15183.5. If it is adopted prior to the draft initial study being completed, it will be used to streamline the GHG impact analysis. Project consistency with GHG reduction measures in the Climate Action Plan will be assessed and where inconsistencies exist, if any, mitigation will be identified to ensure the proposed project incorporates the necessary reduction actions.
If the Climate Action is not adopted in time, an alternative methodology will be required to assess GHG impacts. We would propose to use guidance provided by the Bay Area Air Quality Management District (BAAQMD) in its 2022 CEQA Thresholds for Evaluating the Significance of Climate Impacts from Land Use Projects and Plan. It is a performance standard-based analysis approach. That guidance suggests that a project which meets the following key performance standards would have a less than significant GHG impact: 1) applicant commits to installing no permanent natural gas infrastructure to support the project (the project will be all electric and use no natural gas; 2) the applicant commits to meeting the Tier 2 electric vehicle support infrastructure standards in the latest version of the California Green Building Standards Code; 3) the project energy impacts are less than significant; and 4) the project is found to have a less than significant vehicle miles traveled (VMT) impact. A VMT analysis will be required to determine VMT impact significance (refer to Task 3.4 discussed below). Although BAAQMD’s guidance may be an applicable approach, EMC Planning Group will consult with the City about the potentially precedent-setting nature of using this approach in a CEQA document for which the City is lead agency and whether it should be utilized.
Our budget assumes that the GHG analysis will either be based on the forthcoming Climate Action Plan or BAAQMD guidance. If an alternative approach is selected in consultation with City staff that requires a higher level of effort, the budget for this analysis may need to be modified.
Task 3.2.4 Energy Analysis
Energy will be required to construct and operate the project. The primary sources of energy consumption will be fuel use in vehicles traveling to and from the project site, natural gas, and electricity in buildings. The thresholds of significance for energy impacts are qualitative.
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Section 2.0 Methodology 2-6 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 required to comply with uniformly applied regulations and potentially to reduce criteria air emissions and/or GHG emission via measures that also reduce energy demand. Applicable regulations and GHG reduction measures will be discussed to identify how energy demand will be moderated. The project’s potential to result in wasteful or inefficient energy use will be evaluated in the context of these variables, as well as its land use character and whether its energy demand can inherently be considered wasteful.
Energy demand will be calculated and reported. The VMT analysis data will serve as a general proxy for determining the magnitude of transportation fuel consumption. The VMT data will be input into the Emissions Factor Model to quantify the transportation fuel demand.
The following tasks will be completed:
Report energy demand from on-site use of natural gas and electricity at buildout of the proposed project based on the modeled CalEEMod results;
Identify transportation fuel demand result from cumulative development based on Emissions Factors model results;
Identify regulatory requirements that would reduce energy demand from future development; Identify energy demand reduction measures being proposed by the project applicant, if any; Describe energy demand reduction that would occur with implanting related mitigation measures, if any;
Identify the significance of energy impacts; and
Present mitigation measures to reduce energy consumption, if necessary.
Task 3.3 Environmental Noise Assessment
WJV Acoustics will prepare an environmental noise assessment for the proposed project that will be utilized by EMC Planning Group during preparation of the noise section of the initial study. The following tasks will be conducted by WJV Acoustics.
Task 3.3.1 Site Inspection
WJV Acoustics will conduct a project site inspection to evaluate the acoustical characteristics of the project site and surrounding area, note the locations of nearby noise‐sensitive receptors, and identify existing noise sources in the project area. WJV Acoustics will also conduct ambient noise monitoring at representative locations throughout the project vicinity that could have potential noise‐related conflicts as a result of the proposed project. It is anticipated that continuous 24‐hour ambient noise measurements will be conducted at up to two (2) locations using automated noise monitors and that short‐term sampling of ambient noise levels will be conducted at up to four (4) additional sites.
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Section 2.0 Methodology 2-7 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 Task 3.3.2 Analyze Roadway Traffic
WJV Acoustics will analyze potential project‐related changes in roadway traffic noise exposure along roadways near or adjacent to the project site. Calculations will be performed using the FHWA Highway Traffic Noise Prediction Model and traffic data will be obtained from the project traffic engineer (i.e., Hexagon Transportation Consultants) or other sources as may be appropriate. WJV Acoustics will compare project‐related changes in traffic noise exposure to applicable City of Hollister noise level standards and other thresholds of significance.
Task 3.3.3 Identify Noise Impacts
WJV Acoustics will evaluate potential noise impacts from the project including: 1) noise levels from existing noise sources as they may affect the proposed development, and 2) noise levels resulting from development of the project as they may affect existing and proposed noise‐sensitive uses in the project area. This task will include an assessment of exterior and interior noise levels.
If applicable, WJV Acoustics will review project site aircraft noise exposure associated with the Hollister Municipal Airport and determine project site compatibility with the Hollister Municipal Airport Land Use Compatibility Plan guidelines and standards.
Task 3.3.4 Quantify Noise and Vibration Levels
WJV Acoustics will quantify noise and vibration levels that would likely occur during construction of the project as they could affect nearby existing or planned noise‐sensitive receptors. WJV Acoustics will also identify nearby existing or planned noise‐sensitive receptors that could be subjected to noise or vibration levels in excess of applicable noise standards or CEQA thresholds as a result of the project construction.
Task 3.3.5 Prepare Environmental Noise Assessment
WJV Acoustics will prepare a written technical report summarizing the methods, findings, and recommendations of the study. The report and associated exhibits will be formatted to facilitate incorporation into the initial study being prepared for the project. WJV Acoustics will prepare recommendations for noise mitigation as may be required to reduce significant noise impacts to less‐ than‐significant. Significance will be based on City of Hollister noise standards and the CEQA Guidelines criteria. WJV Acoustics will identify any significant project‐related noise impacts that cannot be reasonably mitigated.
Task 3.4 Transportation Analysis
Hexagon Transportation Consultants will prepare a vehicle miles traveled (VMT) evaluation and traffic operations analysis that will be utilized by EMC Planning Group for preparation of the transportation section of the initial study. Peak hour intersection level of service analysis will be completed at a limited number of intersections as part of the traffic operations analysis; however, the determination of project impacts per CEQA requirements will be based solely on VMT metrics.
Hexagon’s detailed scope of work can be found in Attachment A. The following tasks will be conducted by Hexagon Transportation Consultants.
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Section 2.0 Methodology 2-8 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 Task 3.4.1 VMT Evaluation
All new development projects within the City are required to evaluate their effects on the transportation system using the VMT metric and methodology outlined in the City’s Draft Senate Bill 743 Implementation Guidelines dated September 2020. Based on the results of the VMT evaluation, impacts due to the site generated VMT will be identified and described. Mitigation of VMT impacts could include improvements to the transit, bicycle, and pedestrian infrastructure. In addition, the implementation of travel demand management measures that promote multi-modal travel and reduce the use of single-occupant automobile travel for the purpose of meeting VMT reduction goals may be required.
Task 3.4.2 Traffic Operations Analysis
The purpose of the traffic operations analysis is to evaluate the effects of the site development on key intersections in the vicinity of the project area. Preliminarily, Hexagon has identified the need to study up to eight intersections as part of the study. The final list of study intersections will be identified in consultation with City staff. The study will include an evaluation of intersection levels of service analysis and traffic signal warrant checks at the identified study intersections. Each of the identified study intersections will be evaluated for adverse effects during the AM and PM peak commute hours. Hexagon’s scope and budget includes the evaluation of one development scenario.
Conducting analyses for and evaluating alternative project descriptions or phases will require additional time and budget. Details associated with the tasks for the traffic operations analysis can be found in Attachment A.
Task 3.4.3 Reports and Meetings
Hexagon’s findings and recommendations will be summarized in an administrative draft report.
Following review and comment on the administrative draft by EMC Planning Group, a draft report will be submitted for review by City staff. Hexagon will prepare a final report that addresses all of the comments received from City staff. This final report will be included in the environmental document. Following public review and comment, Hexagon will assist with responding to public comments, with a maximum of four hours of staff time allocated to respond to public comments.
Hexagon’s cost estimate includes attendance at one meeting with City staff and/or the project team in connection with the project. Attendance at additional meetings, public hearings, and neighborhood or community meetings would require authorization and additional budget.
Task 4 Screencheck Draft Initial Study/Mitigated Negative Declaration As noted in the RFP, the City is requesting a screencheck draft and public review IS/MND only.
EMC Planning Group will prepare the screencheck initial study/mitigated negative declaration for review and comment by City staff. One (1) electronic version will be provided.
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Section 2.0 Methodology 2-9 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 Task 5 Public Review Initial Study/Mitigated Negative Declaration Revise the screencheck initial study and mitigated negative declaration, as necessary, and prepare the public review initial study and mitigated negative declaration. EMC Planning Group will provide one (1) electronic copy of the public review initial study and mitigated negative declaration for distribution by the City.
Task 6 Response to Comments and Mitigation Monitoring and Reporting Program
EMC Planning Group will prepare responses to public comments received on the mitigated negative declaration during the 30-day public review period and prepare a mitigation monitoring and reporting program (MMRP) for adoption by the City. EMC Planning Group will provide one (1) draft electronic copy of the response to comments and the MMRP for review and comment and one (1) final electronic copy, with comments incorporated. The budget assumes that no more than ten (10) comment letters would be received.
Task 7 Public Hearings
EMC Planning Group will attend two public hearings, one Planning Commission and one City Council, to answer questions on the environmental analysis and documentation.
2.3 Project Schedule
EMC Planning Group’s project schedule can be found on the following page.
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Activity Name Start Date Finish Date
1926 3 10172431 7 142128 4 111825 3 10172431 7 142128 5 121926 2 9 162330 7 1421 Dec 23 Jan 24 Feb 24 Mar 24 Apr 24 May 24 Jun 24 Jul 24 1926 310172431 7 142128 4111825 310172431 7 142128 5121926 29162330 7 1421 Authorization to Proceed 11/27/23 11/27/23
Research and Development 11/27/23 12/25/23
Technical Analyses 11/27/23 1/26/24
Biological Resources 11/27/23 1/5/24
Air Quality/Energy/Greenhouse Gas Emissions 11/27/23 1/26/24 Noise 11/27/23 1/5/24
Transportation 11/27/23 1/12/24
Screencheck Draft IS/MND 11/27/23 2/2/24
Lead Agency Review 2/5/24 3/4/24
Public Review IS/MND/Noticing 3/4/24 3/18/24
30-day Public Review Period 3/20/24 4/18/24
Draft Response to Comments/MMRP 4/19/24 5/3/24
Lead Agency Review 5/6/24 5/20/24
Final Response to Comments/MMRP 5/20/24 5/27/24
Public Hearing(s)6/27/24 7/15/24
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 Meridian Village Project IS/MND Schedule
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Section 3.0 Staffing 3-1 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023
3.0 Staffing
The key staff members that will work on this project are shown in the table below. Resumes for EMC Planning Group staff can be found in Attachment B. The anticipated hours of service for each individual from EMC Planning Group, as well as collectively for each subconsultant, can be found in the budget spreadsheet found in Section 6.0, Fee Proposal. The resume for WJV Acoustics can be found in Attachment C and resumes for Hexagon Transportation Consultants staff can be found in Attachment D. The anticipated hours of service for each individual from Hexagon Transportation Consultants can be found in Attachment A.
Staff Project Role Experience
EMC Planning Group
Teri Wissler Adam
Senior Principal
Principal-in-Charge and Project Manager 32 years of CEQA compliance experience Shoshana Lutz
Associate Planner
Assistant Project Manager
Prepare Various Sections of Initial Study
6 years of experience in land use planning and
CEQA compliance
Ron Sissem, MRP
Senior Principal
Manage Air Quality, Greenhouse Gas
Emissions, and Energy Analysis
36 years of project management experience in
land use, entitlement management and CEQA
compliance
Janet Walther, MS
Principal Biologist
Manage Biological Resources Analysis 23 years of experience in the field of biology, biological resources regulatory compliance, and
CEQA compliance
Patrick Furtado, MS
Senior Biologist
Prepare Biological Resources Section of
Initial Study
15 years of experience in the field of biology and
biological resources regulatory compliance
Zane Mortensen, MS
Associate Planner
Air Quality and Greenhouse Gas Emissions
Modeling and Analysis and Prepare Related
Sections of Initial Study
4 years of experience in the field of
environmental planning
Subconsultant Team
WJV Acoustics
Walter J. Van
Groningen
President
Prepare Environmental Noise Assessment 18 years of experience in community noise control
Hexagon Transportation Consultants
Robert Del Rio, T.E.
Vice President and
Principal Associate
Manage Transportation Analysis 27 years of experience in traffic engineering and transportation planning
Luis Descanzo
Engineer
Prepare Transportation Analysis 6 years of experience in traffic engineering and transportation planning
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Section 4.0 Qualifications 4-1 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023
4.0 Qualifications
4.1 EMC Planning Group
EMC Planning Group has a long and well-established land use and environmental consulting practice since 1978 and has worked for the City of Hollister and the County of San Benito for a majority of that time. Over the course of 45 years in business, EMC Planning Group has gained rich experience in a broad range of planning and development disciplines. Our firm translates that experience into concrete, focused results in a time and cost-effective manner. EMC Planning Group’s receipt of numerous awards and national recognition is one indicator that our clients and peers acknowledge our expertise. EMC Planning Group delivers the following services to its extensive public and private sector clients:
CEQA and NEPA Compliance Services: initial studies, environmental assessments, environmental impact reports, environmental impact statements, noticing, and findings; Biological Resources: biological resources assessment, special-status species surveys, wetland delineations, habitat conservation plans, and compliance permitting; Air Quality Analysis: criteria air pollutant emissions, air quality dispersion modeling, and hazard risk assessments using the California Emissions Estimator Model (CalEEMod) and Emissions Factor Model (EMFAC), regulatory and legislative analysis, impact analysis, and emissions reduction/mitigation strategies;
Greenhouse Gas Analysis: greenhouse gas emissions modeling using CalEEMod and EMFAC, regulatory and legislative analysis, impact analysis, and emissions reduction/mitigation strategies; Archaeology: archaeological surveys, testing, and monitoring, National Register eligibility assessments, preparation of cultural resources report in compliance with CEQA, NEPA, and National Historic Preservation Act (NHPA) Section 106 NEPA compliance; Advanced/General Planning: general plans, specific plans, local coastal programs, zoning codes, housing elements, sphere-of-influence studies, area plans, and vibrancy plans; Procedural Planning: contract planning staff services including development review process management, permit processing, policy and regulatory analyses, application preparation and completeness review, land use plan/specific plan preparation, zoning regulation preparation/review, preparation of project consideration packages (staff report, resolutions and ordinances, findings, etc.), environmental documentation preparation, public noticing, DocuSign Envelope ID: 7C966688-9151-4F94-A12E-C490231D5441 A.8.a
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Section 4.0 Qualifications 4-2 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 preparation of specialized technical documentation, coordinate and manage technical consultants, prepare and monitor project schedules and budgets, public outreach/participation, etc.;
Land Use Planning: development site selection and evaluation, site planning and design, master planning, architectural and landscape design, permit processing, entitlement process coordination and management, local agency formation commission application processing, and project representation; and
Public Outreach: develop and implement public outreach programs.
EMC Planning Group’s experience and knowledge of development projects going through the CEQA process ensures that any challenges that arise would be handled efficiently. It is important to have a complete and stable project description when preparing CEQA documentation. Significant changes to the project description after the start of the environmental review process may result in additional cost and time. Other challenges not anticipated may arise during the CEQA process, but EMC Planning Group’s understanding of CEQA and the development process will ensure a smooth process for the City.
Representative Projects
Ridgemark Assisted Living Facility Initial Study, County of San Benito (2020) EMC Planning Group prepared an initial study for the County of San Benito on a proposed assisted-care facility with 155 rooms and 180 beds in two, three-story buildings with a combined interior area of approximately 136,378 square feet. The project is located at 3586 Airline Highway in the Ridgemark area of unincorporated, rural San Benito County. The analysis focused on the following environmental issues: hillside visual impacts, traffic, noise, air quality, greenhouse gas emissions, biological resources, and cultural resources.
Staff: Teri Wissler Adam (project management) and Janet Walther (biological resources management and prepare biological resources section of initial study).
New Behavioral Health Center IS/MND, City of Hollister (2019) EMC Planning Group prepared an initial study and mitigated negative declaration for the proposed construction for this County project located in the City of Hollister. The project included a lot line adjustment to combine the two parcels that constitute the project site and development of the one- story 17,212 square foot New Behavioral Health Center. The new facility will replace the existing behavioral health center located immediately to the west. The initial study focused on the following environmental issues: aesthetics, air quality and greenhouse gas emissions, loss of prime farmland, special-status wildlife species, cultural resources, hazards and hazardous materials, noise, and traffic.
Staff: Teri Wissler Adam (project management), Ron Sissem (prepare GHG section of initial study), and Janet Walther (prepare biological resources section of initial study).
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Section 4.0 Qualifications 4-3 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 Woodle Prezone No. 2017-2 CEQA Compliance, City of Hollister (2019) EMC Planning Group prepared an initial study, mitigated negative declaration, and CEQA notices for the proposed prezone and annexation of 9.43 acres to ultimately develop a medium density housing project with 109 single family homes. The project site is located at 1070 Buena Vista Road in unincorporated San Benito County. The initial study focused on the following environmental issues: visual impacts, loss of farmland (grazing land), operational and construction air quality impacts, biological resources (California tiger salamander, California red-legged frog, burrowing owl, San Joaquin kit fox, and special status roosting bats and nesting birds), construction-related archaeological impacts, geologic hazards, greenhouse gas emissions, hazardous materials, water quality, noise, public services, traffic and transportation, and utilities and service systems.
Staff: Teri Wissler Adam (project management), Ron Sissem (manage GHG section of the initial study), and Janet Walther (biological resources management).
Ridgemark Subdivision EIR, County of San Benito (2023)
EMC Planning Group has prepared a draft EIR for San Benito County on the proposed Ridgemark residential subdivision located within the Ridgemark Golf Course and Country Club property, south of State Route 25 (Airline Highway) and southeast of the City of Hollister. The proposed project includes a vesting tentative map to re-subdivide the project site to accommodate 175 maximum residential lots for eventual construction of 160 market-rate single-family residential units and 30 below-market-rate duplex or duet residential units (on 15 lots), commercial/non-residential development, recreational/open space improvements, roadway improvements, and related utility infrastructure improvements.
Environmental issues being addressed in the EIR include impacts to traffic and transportation, air quality, greenhouse gas emissions, energy resources, noise, geologic hazards, aesthetics, public services, utilities, and plan consistency. Special attention has been made to sensitive biological resources, due to habitat for special-status species, and tribal cultural resources, due to consultation with Tribes. Public circulation of the EIR is anticipated in Fall 2023.
Staff: Teri Wissler Adam (project management); Ron Sissem (GHG section of EIR); Shoshana Lutz (preparation of EIR); and Janet Walther (biological resources).
San Juan Bautista to Hollister Sanitary Sewer Main CEQA/NEPA Compliance and Environmental Permitting, City of San Juan Bautista (2023) On behalf of the City of San Juan Bautista, EMC Planning Group prepared all environmental documentation necessary for project compliance with CEQA, as well as with NEPA as the city had applied for fundings through the US Environmental Protection Agency (US EPA) and the US Department of Agriculture (USDA). The proposed project includes repurposing San Juan Bautista’s existing waste water treatment plant influent pump station and development of a new 10-inch DocuSign Envelope ID: 7C966688-9151-4F94-A12E-C490231D5441 A.8.a
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Section 4.0 Qualifications 4-4 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 diameter high-density polyethylene force main that would carry effluent from San Juan Bautista’s existing waste water treatment plant to a manhole just upstream of the Hollister Domestic waste water treatment plant influent pump station.
A CEQA-Plus IS/MND was prepared for the City and EPA, and an Environmental Report was prepared for USDA. Environmental documentation in compliance with NEPA was prepared separately for each agency, as every Federal agency has their own NEPA-compliance and documentation compliance. Other documentation included all required noticing and document distribution, a mitigation monitoring and reporting program, and response to public comments. The documentation addresses all required environmental issues, but focused on sensitive biological and archaeological resources. The City of San Juan Bautista adopted the mitigated negative declaration in December 2021. Based on the sensitive biological issues in the project vicinity, environmental permits from the US Army Corps of Engineers, the US Fish and Wildlife Service, the California Department of Fish and Wildlife, and the Regional Water Quality Control Board were required, and EMC Planning Group assisted the City of San Juan Bautista with obtaining those permits. As a part of this application process, EMC Planning Group also conducted a wetland delineation and rare plant surveys, and prepared a biological assessment. EMC Planning Group will also be providing biological monitoring services during the construction phase of the project.
Staff: Teri Wissler Adam (project management); Ron Sissem (GHG section of initial study); Shoshana Lutz (assistance with NEPA documentation); Janet Walther (manage biological resources component of CEQA and NEPA documentation); and Patrick Furtado (preparation of biological resources section of initial study) Bridge Road Outfall and Stormwater Improvements at the Industrial Wastewater Treatment Plant Projects, City of Hollister (2021)
EMC Planning Group prepared an initial study to evaluate the environmental impacts of proposed improvements to the City of Hollister Industrial Wastewater Treatment Plant and the Bridge Road Outfall to treat stormwater. The project was approved. It included two separate, but related projects to treat stormwater; the first project will be to install a full capture system at the Bridge Road Outfall to treat the stormwater before it reaches the San Benito River and the second project consists of improvements at the wastewater treatment plant and includes a full capture system and a stormwater diversion structure at the Apricot Lane outfall and a stormwater diversion structure at South Street, to replace an existing manhole. The projects are proposed to comply with storm water quality requirements of the Regional Water Quality Control Board.
The environmental evaluation focused on the following issues: archaeological resources and biological resources (San Joaquin kit fox, California tiger salamander, California red-legged frog, western spadefoot toad, western pond turtle, burrowing owl, prairie falcon, western red bat, and western mastiff bat.
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Section 4.0 Qualifications 4-5 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 The project began in July 2020 and was approved in June 2021.
Staff: Teri Wissler Adam (project management); Shoshana Lutz (preparation of initial study); Janet Walther (manage biological resources tasks); and Patrick Furtado (prepare biological resources section of initial study).
References
County of San Benito
Stan Ketchum, Contract Planner
Resource Management Agency
2301 Technology Parkway
Hollister, CA 95023
(831) 637-5313
[email protected]
Abraham Prado, Director of Planning and Building
Resource Management Agency
2301 Technology Parkway
Hollister, CA 95023
(831) 902-2273
[email protected]
City of San Juan Bautista
Brian Foucht, AICP
Asst. City Manager / Community Development Director
311 Second St. – PO Box 1420
San Juan Bautista, CA 95045
831-623-4661 x 20 (office)
831-207-5430 (cell)
[email protected]
Don Reynolds
City Manager
311 Second St. – PO Box 1420
San Juan Bautista, CA 95045
831-623-4661
[email protected]
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Section 4.0 Qualifications 4-6 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023
4.2 WJV Acoustics
WJV Acoustics, Inc., formerly Brown‐Buntin Associates, Inc. (BBA), is a full‐service acoustical consulting firm which specializes in the measurement, modeling and evaluation of environmental and transportation noise and architectural acoustics. BBA was originally established in 1981 by Robert E. Brown and Jim Buntin in Visalia, California. Beginning January 1, 2015, BBA began operating as WJV Acoustics, Inc.
WJV Acoustics utilizes state‐of‐the‐art sound measurement and analysis equipment, coupled with computer data management and modeling capabilities, to quantify noise from construction, aircraft, traffic, rail, industrial/commercial and other sources. WJV Acoustics has prepared hundreds of acoustical analyses over the past 30 years. WJV Acoustics has prepared general plan noise elements and/or noise element updates for approximately 50 California jurisdictions. Additionally, WJV Acoustics prepares environmental noise assessments for CEQA and NEPA documents, prepares noise exposure studies for airports of all sizes, and consults with architects concerning the acoustical design of schools, office buildings and performing arts facilities. WJV Acoustics has made numerous public presentations.
WJV Acoustics has completed noise studies for a number of projects that were considered controversial by local citizens. Many of these projects have included extensive public testimony, demonstrations of noise monitoring procedures, and a thoughtful approach to study design, analysis and document preparation so that complex technical information could be effectively presented to non‐technical persons. WJV Acoustics has fostered a strong reputation within the environmental community as a consultant able to provide sound and defensible work while maintaining a high level of client attentiveness that separates WJV Acoustics from other firms.
Representative Projects
Aspen Park Residential Development, City of Hollister (2021) The project was a proposed residential development, to be located within the City of Hollister. WJV Acoustics conducted ambient noise monitoring and traffic noise measurements in the vicinity of the project site, traffic noise modeling, and preparation of an acoustical analysis report. The acoustical analysis quantified project‐site traffic noise exposure in order to determine the need for mitigation measures to comply with the City of Hollister exterior and interior noise level standards.
Staff: Walter J. Van Groningen (prepared the acoustical analysis report and conducted the monitoring) City of Fresno Motels Conversion Project, City of Fresno (2022) The project was the conversion of four (4) existing motel sites within the City of Fresno, to homeless and low‐income affordable housing. WJV Acoustics performed an initial assessment of exterior noise exposure and interior noise exposure. WJV Acoustics conducted continuous 24‐hour noise monitoring at the four project sites for a period of five (5) days. Additionally, WJV Acoustics DocuSign Envelope ID: 7C966688-9151-4F94-A12E-C490231D5441 A.8.a
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Section 4.0 Qualifications 4-7 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 conducted outdoor‐to‐indoor noise level reduction (NLR) measurements do calculate the existing interior noise exposure provided by the existing hotel envelope. WJV Acoustics prepared reports providing the methodology and data from the four assessments.
Staff: Walter J. Van Groningen (prepared the reports and conducted the monitoring) Greentree Development Specific Plan Project, City of Vacaville (2021) The project included the conversion of existing golf course property to a mixed‐use development, to include residential land uses, retail/commercial land uses as well as public parks and open space.
WJVA conducted ambient noise monitoring throughout the project site, traffic noise modeling, and preparation of an Environmental Noise Assessment as part of the Environmental Impact Report prepared for the project.
Staff: Walter J. Van Groningen (prepared the environmental noise assessment and conducted the monitoring)
4.3 Hexagon Transportation Consultants
Hexagon Transportation Consultants, Inc. was founded in 1998 in San Jose, California with the goal of providing top-quality, professional transportation consulting services to private and public entities. Hexagon provides services in all major aspects of transportation planning and traffic engineering. Hexagon has built its firm around three fundamental principles. First, delivering the highest quality work with findings that are double checked and presented clearly and concisely.
Second, delivering work products when promised. Lastly, Hexagon is accessible and responsive.
Hexagon’s staff members have prepared thousands of studies, both large and small, over their professional careers. Hexagon’s public clients include city, county and state agencies and regional planning organizations. Hexagon has a wide range of private clients including technology companies, developers, architects, civil engineers, and environmental firms.
Hexagon provides a wide range of services including, but not limited to: countywide and citywide circulation; traffic impact fee studies; corridor studies; traffic safety studies; specific plans; site review studies; parking studies; traffic impact analyses’ traffic simulation; and travel demand forecasting models. Over the past ten years, Hexagon staff have prepared well over 500 transportation impact studies and circulation sections of EIRs for all types of new development in numerous jurisdictions.
Transportation impact studies typically include extensive intersection and roadway traffic counts as well as intersection level of service analyses and are almost always prepared at the direction of city or county staff.
Representative Projects
Hexagon Transportation Consultants has extensive experience providing traffic engineering and transportation planning services for a wide variety of projects within the City of Hollister and San DocuSign Envelope ID: 7C966688-9151-4F94-A12E-C490231D5441 A.8.a
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Section 4.0 Qualifications 4-8 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023 Benito County. Hexagon has also completed the Circulation Elements for the San Benito County and Hollister General Plans. A few representative projects that have recently been completed in San Benito County and Hollister are described below:
Rajkovich Residential, City of Hollister (2023)
Hexagon Transportation Consultants, Inc. completed a Transportation Analysis (TA) for the Rajkovich Way residential development project located at the southwest corner of the Rajkovich Way and San Juan Road intersection in Hollister, California. The project as proposed consists of the construction of 50 multi-family residential units that will include 10 live/work units on a currently vacant site. The transportation analysis documented the impacts to the surrounding transportation system associated with developing the proposed project. The TA consisted of a California Environmental Quality Act (CEQA) required vehicle-miles-traveled (VMT) analysis and a supplemental traffic operations analysis that demonstrated the project’s consistency with the City of Hollister General Plan goals and policies. The TA was evaluated following the standards and methodologies set forth in the City of Hollister Draft SB 743 Implementation Guidelines.
Staff: Robert Del Rio (project management) and Luis Descanzo (prepare transportation analysis) Ridgemark Residential, County of San Benito (2020-2022) Hexagon Transportation Consultants, Inc. completed a traffic impact analysis for the proposed Ridgemark residential development in San Benito County, California. The project consists of the addition of 190-residential units, commercial uses, and a hotel to the existing Ridgemark Golf Club and Resort development located along Airline Highway. The traffic impact analysis documented the impacts to the surrounding transportation system associated with developing the proposed project.
The potential impacts of the project were evaluated in accordance with the standards set forth by the City of Hollister, San Benito County, and Caltrans. The study included an analysis of 19 intersections and three highway segments. The study also included an evaluation of the project’s effect on Vehicle-Miles-Traveled (VMT) per Senate Bill 743 and CEQA guidelines.
Staff: Robert Del Rio (project management)
New Behavioral Health Center IS/MND, City of Hollister (2019) Hexagon Transportation Consultants teamed with EMC Planning Group on preparation of environmental documentation for the proposed construction of a health center located in the City of Hollister. The project included a lot line adjustment to combine the two parcels that constitute the project site and development of the one-story 17,212 square foot New Behavioral Health Center.
The new facility will replace the existing behavioral health center located immediately to the west.
The traffic impact analysis evaluated the effects of the proposed development on key transportation facilities in the vicinity of the project area. The study includes an analysis of traffic conditions at six intersections, including the project site driveway, and an evaluation of site access, on-site circulation, and parking.
Staff: Gicela Del Rio (project management and preparation of the traffic impact analysis).
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Section 5.0 Financial Capacity 5-1 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023
5.0 Financial Capacity
EMC Planning Group’s most recent audited financial statements for the year ending 12/31/22 can be found in Attachment E. This statement consists of the profit and loss statement and balance sheet. EMC Planning Group is not aware of any administrative proceedings, claims, lawsuits, or other pending exposures.
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Section 6.0 Fee Proposal 6-1 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023
6.0 Fee Proposal
EMC Planning Group’s fee proposal can be found on the following page.
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Task
Staff Senior
Principal
Associate
Planner
Principal
Biologist
Senior
Biologist Graphics Production
Manager
Admin./
Production
Billing Rate (Per Hour) $275.00 $165.00 $210.00 $170.00 $140.00 $125.00 $115.00 Task 1 Project Management/Consultation 6.0 14.0 0.0 0.0 0.0 0.0 3.0 23.0 $4,305.00 Task 2 Research and Development 2.0 5.0 1.0 3.0 0.0 0.0 0.0 11.0 $2,095.00 Task 3 Technical Analyses 0.0 17.0 0.0 6.0 1.0 0.0 1.0 25.0 $4,080.00 Task 4 Screencheck Draft IS/MND 8.0 74.0 2.0 24.0 10.0 4.0 0.0 122.0 $20,810.00 Task 5 Public Review IS/MND 1.0 8.0 0.0 0.0 2.0 1.0 0.0 12.0 $2,000.00 Task 6 Response to Comments and MMRP 2.0 12.0 0.0 0.0 0.0 3.0 0.0 17.0 $2,905.00 Task 7 Public Hearings 12.0 8.0 0.0 0.0 0.0 0.0 0.0 20.0 $4,620.00 Subtotal (Hours)31.0 138.0 3.0 33.0 13.0 8.0 4.0 Total Hours Total Cost Subtotal (Cost)$8,525.00 $22,770.00 $630.00 $5,610.00 $1,820.00 $1,000.00 $460.00 230.0 $40,815.00 Additional Costs
Production Costs
Travel Costs
Postal/Deliverables
Miscellaneous (CNDDB)
Administrative Overhead 15%
Total
Subconsultant Fees
WJV Acoustics (30 hours)
Hexagon Transportation Consultants (160 hours)
Subconsultant Overhead 15%
Total
Total Costs
NOTE: This proposal is valid for 180 days
$5,750.00
$38,250.00
$91,692.15
$6,600.00
$50,600.00
$25.00
$277.15
$36.15
$0.00
$216.00
$0.00
Meridian Village Project IS/MND Budget
EMC Planning Group Inc.
Total CostTotal
Hours
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Section 7.0 Disclosure 7-1 EMC Planning Group
Meridian Village Project IS/MND Proposal October 30, 2023
7.0 Disclosure
EMC Planning Group does not have any past or current business or personal relationships with any current City of Hollister elected official, appointed official, City employee, or family member of any current City of Hollister electric official, appointed official, or City employee.
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Section 8.0 Ex Parte Communications 8-1 EMC Planning Group Meridian Village Project IS/MND Proposal October 30, 2023
8.0 Ex Parte Communications
EMC Planning Group’s signed Ex Parte Communications form can be found on the following page.
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CITY OF HOLLISTER | REQUEST FOR PROPOSALS | MERIDIAN VILLAGE PAGE 1
Exhibit C
EX PARTE COMMUNICATIONS
Proposers and Proposers’ representa�ves should not communicate with the City Council members about this RFP. In addi�on, Proposers and Proposers’ representa�ves should not communicate outside the procedures set forth in this RFP with an officer, employee or agent of the City, including any member of the evalua�on panel, with the excep�on of the RFP Facilitator, regarding this RFP un�l a�er Contract Award. Proposers and their representa�ves are not prohibited, however, from making oral statements or presenta�ons in public to one or more representa�ves of the City during a public mee�ng. A "Proposer" or "Proposer's representa�ve" includes all of the Proposer's employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the Proposer's proposal, and any individual or en�ty who has been requested by the Proposer to contact the City on the Proposer's behalf. Please indicate by signing below one of the following two statements.
Only sign one statement.
I cer�fy that Proposer and Proposer’s representa�ves have not had any communica�on with a City Councilmember concerning the Ini�al Study/Mi�gated Nega�ve Declara�on RFP at any �me a�er September 19, 2023.
________________________________
OR
I cer�fy that Proposer or Proposer’s representa�ves have communicated a�er September 19, 2023 with a City Councilmember concerning the Ini�al Study/Mi�gated Nega�ve Declara�on RFP. A copy of all such communica�ons is atached to this form for public distribu�on.
_____________________________________
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Section 9.0 Agreement Alterations 9-1 EMC Planning Group Meridian Village Project IS/MND Proposal October 30, 2023
9.0 Agreement Alterations
We respectfully request the following changes to the City’s sample Professional Services Agreement.
Section 8 - Insurance
Without in any way limiting Contractor’s liability, or indemnification obligations set forth in Section 6 above, Contractor shall secure and maintain throughout the Term of this Agreement the following insurance: (i) comprehensive general liability insurance with limits of not less than $2 million each occurrence and $4 million in the aggregate; (ii) commercial automobile liability insurance with limits not less than $1 million each occurrence and $_____________ in the aggregate; Section 27 – Ownership of Documents
Contractor will provide the City with a complete set of Documents, and will retain, on the City's behalf, the originals or reproducible copies of all Documents, however stored, in the Contractor’s files for a period of no less than fifteen (15) years for a period of no less than seven (7) years.
Contractor shall promptly make available to City any original documents it has retained under this Agreement upon request by the City.
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Hexagon Transportation Consultants
Scope of Work and Hours A
ATTACHMENT
DocuSign Envelope ID: 7C966688-9151-4F94-A12E-C490231D5441 A.8.a
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DocuSign Envelope ID: 7C966688-9151-4F94-A12E-C490231D5441 A.8.a
Packet Pg. 186
October 19, 2023
Ms. Shoshana Lutz
EMC Planning Group
601 Abrego Street
Monterey, CA 93940
Subject: Proposal to Prepare a VMT Evaluation and Traffic Operations Analysis for the Proposed Meridian Village Residential Development
Ms. Lutz:
Hexagon Transportation Consultants, Inc. is pleased to submit this proposal to prepare a Vehicle Miles Traveled (VMT) evaluation and traffic operations analysis for the proposed Merdian Village residential development project located at the southwest corner of the State Route 25 and Merdian Street intersection in Hollister, California. The project as proposed consists of the construction of 219 multi-family residential units on a currently vacant site.
The following scope of services was developed by Hexagon staff based on our understanding of the project and requirements of the City of Hollister. A draft scope of work as outlined in the tasks below will be submitted to City staff for their review. We will inform you if the City requests additional work elements not included in the scope of work below.
SCOPE OF SERVICES
Historically, traffic impact analysis has focused on the identification of traffic impacts and potential roadway improvements based on delay to relieve traffic congestion that may result due to proposed/planned growth. However, with the adoption of Senate Bill (SB) 743 legislation, public agencies are required (effective July 2020) to base transportation impacts on VMT rather than level of service that typically uses delay as its metric. The change in measurement is intended to better evaluate the effects on the state’s goals for climate change and multi-modal transportation.
Therefore, an evaluation of the project’s effect on VMT must be completed along with a supplemental traffic operations analysis. Peak hour intersection level of service analysis will be completed at a limited number of intersections as part of the traffic operations analysis. However, the determination of project impacts per CEQA requirements will be based solely on VMT metrics.
VMT Evaluation
All new development projects within the City of Hollister are required to evaluate their effects on the transportation system using the Vehicle Miles Traveled (VMT) metric and methodology outlined in the City of Hollister Draft Senate Bill 743 Implementation Guidelines, September 2020. The following specific tasks are proposed to be completed as part of the CEQA analysis:
1. VMT Evaluation. A VMT evaluation for the project will be completed using the City of Hollister VMT Evaluation Tool.
2. Description of Impacts and Mitigation. Based on the results of the VMT evaluation, impacts due to the site generated VMT will be identified and described. Mitigation of VMT impacts could include improvements to the transit, bicycle, and pedestrian infrastructure. In addition, the DocuSign Envelope ID: 7C966688-9151-4F94-A12E-C490231D5441 A.8.a
Packet Pg. 187
Ms. Shoshana Lutz
October 19, 2023