MAYOR
Mia Casey
COUNCIL MEMBERS
Rick Perez, District 1
Rolan Resendiz, District 2
Dolores Morales, District 3
Tim Burns, District 4
CITY MANAGER
David Mirrione
CITY ATTORNEY
Mary F. Lerner
CITY CLERK
Jennifer Woodworth
POLICE CHIEF
Carlos Reynoso
CITY TREASURER
Gordon Machado
CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY
MEETING AGENDA
Special and Regular Meeting
March 4, 2024
Special Meeting 6:00
Regular Meeting 6:30 PM
CITY OF HOLLISTER
CITY COUNCIL CHAMBERS, CITY HALL
375 FIFTH STREET
HOLLISTER, CA 95023
(831) 636-4300
www.hollister.ca.gov/
NOTICE TO PUBLIC
Persons who wish to address the City Council are asked to complete a speaker’s card and give it to the City Clerk before addressing the City Council. Those who wish to address the City Council on an agenda item will be heard when the presiding officer calls for comments from the audience. City related items not on the agenda will be heard under the Public Input section of the agenda. Following recognition persons desiring to speak are requested to advance to the podium and state their name and address. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. After hearing audience comments, the public portion of the meeting will be closed, and the matter brought to the City Council for discussion.
Requests to make presentations to the City Council should be submitted to the City Clerk’s Office at least ten days before the City Council meeting. It is customary for City staff members to review such matters before the formal presentation so that the City Council may have the benefit of all available data. PowerPoint presentations must be presented to the City Clerk by noon on the day of the City Council meeting.
PUBLIC PARTICIPATION NOTICE
The public may watch the meeting via live stream at:
City of Hollister Website:
City Council Monday, March 4, 2024 Page 2 of 9
http://hollisterca.iqm2.com/Citizens/Default.aspx
Community Media Access Partnership (CMAP):
http://cmaptv.com/watch/
City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489
City of Hollister Facebook Live at:
https://www.facebook.com/cityofhollister
Public Participation:
The public may attend meetings.
NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)
If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ
CALL TO ORDER
ROLL CALL
VERIFICATION OF AGENDA POSTING
CLOSED SESSION - 6:00 P.M.
Public Comment (limited to any item listed on the Closed Session agenda)
Closed Session will be held by the City Council of the City of Hollister to discuss the following matters:
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION 54956.9 (d)(1)
Name of Case: LLXP, Inc. v. City of Hollister, et al.,
San Benito County Superior Court Case No. CU-21-00119
PLEDGE OF ALLEGIANCE
CLOSED SESSION - REPORT OUT
SPECIAL ORDERS OF THE DAY
1. CERTIFICATE OF RECOGNITION - ELYSSA HERNANDEZ (City Clerk)
City Council Monday, March 4, 2024 Page 3 of 9
2. PRESENTATION OF CERTIFICATES OF APPRECIATION - LINE STREET APARTMENT FIRE (City Manager)
3. PROCLAIMING MARCH 2024 AS AMERICAN RED CROSS MONTH (City Clerk)
PUBLIC INPUT
This is the time for anyone in the audience to speak on any item not on the agenda and within the subject matter jurisdiction of the council. Speaker cards are available in the lobby, and are to be completed and given to the City Clerk before speaking. When the City Clerk calls your name, please come to the podium, state your name and city for the record, and speak to the City Council. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. Each speaker will be limited to three (3) minutes with a maximum of 30 minutes per subject. Please note that state law prohibits the City Council from discussing or taking action on any item not on the agenda.
A. CONSENT ITEMS
All items listed under consent agenda will be enacted by one motion authorizing actions indicated for those items so designated. There will be no separate discussion of these items unless requested by a member of the City Council, a staff member, or a member of the public.
1. The minutes of the Special Meeting of City Council February 12, 2024
2. The minutes of the Special and Regular Meeting of City Council February 20, 2024
3. WARRANT REGISTER MARCH 4, 2024 (Finance)
BRIEF DESCRIPTION: Audit attached warrant register(s).
RECOMMENDATION: Ratify and approve the following Warrant Registers for the General-Special-Enterprise-Assessments funds dated:
• 2-14-2024, in the amount of $692,776.98
• 2-15-2024, in the amount of $458,288.78
• 2-15-2024, in the amount of $1,135,936.20
4. RESOLUTION NO. 2024-20 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HOLLISTER AUTHORIZING THE TEMPORARY CLOSURE OF FIFTH STREET FROM SAN BENITO STREET TO MONTEREY ST. (City Clerk) BRIEF DESCRIPTION: This resolution will authorize the closure of a portion of Fifth Street from 12:00 p.m. to 4:00 p.m. on April 7, 2024, for the Our City Under God event.
RECOMMENDATION: Adopt a resolution authorizing the temporary closure of Fifth Street from 12:00 p.m. to 4:00 p.m. on April 7, 2024, for the Our City Under God event.
City Council Monday, March 4, 2024 Page 4 of 9
5. RESOLUTION NO. 2024-21 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HOLLISTER AUTHORIZING THE DISPLAY OF THE CHRISTIAN
FLAG THE MONTH OF APRIL EACH YEAR AT CITY HALL TO REPRESENT THE CHRISTIAN COMMUNITY (City Clerk)
BRIEF DESCRIPTION: At the January 16, 2024 City Council meeting, Councilmember Perez requested to fly the Christian Flag at City Hall annually during the month of April. By Council consensus, staff was directed to place on the agenda a resolution approving the display of the Christian flag at City Hall annually during the month of April.
RECOMMENDATION: Adopt a resolution authorizing the annual display of the Christian flag at City Hall during the month of April.
6. RESOLUTION NO. 2024-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING AN APPROPRIATION OF $54,000 AND
AMENDING THE PROFESSIONAL SERVICES AGREEMENT WITH
PECKHAM & MCKENNEY EXECUTIVE SEARCH TO CONDUCT
RECRUITMENTS FOR UP TO TWO POSITIONS (City Manager)
BRIEF DESCRIPTION: City Council will consider a resolution to approve an appropriation in the amount of $54,000 and a Second Amendment to Professional Services Agreement with Peckham & McKenney Executive Search to conduct executive recruitment services for up to two executive recruitments.
RECOMMENDATION: Adopt a resolution approving an appropriation of $54,000 and an amendment to the professional services agreement with Peckham & McKenney Executive Search to conduct executive recruitment services for up to two executive recruitments.
7. RESOLUTION NO. 2024-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING $20,000 TO THE SAN BENITO
LEADERSHIP INSTITUTE FOR A 12 MONTH PROGRAM DESIGNED TO BUILD DIVERSE LEADERS IN THE COMMUNITY (City Manager)
BRIEF DESCRIPTION: If approved this resolution would authorize $20,000 to support the San Benito Leadership Institute’s efforts to develop a comprehensive leadership program designed to build diverse leaders in the community.
RECOMMENDATION: Adopt a resolution authorizing $20,000 from the City’s general fund to support the San Benito Leadership Institute and authorize the City Manager to execute a contract agreement.
8. RESOLUTION NO. 2024-24 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HOLLISTER AUTHORIZING THE RELEASE OF A REQUEST FOR
PROPOSALS (RFP) FOR COMPREHENSIVE PLANNING PROFESSIONAL SERVICES (Planning)
BRIEF DESCRIPTION: A resolution of the City Council of the City of
City Council Monday, March 4, 2024 Page 5 of 9
Hollister authorizing the release of a Request for Proposals (RFP) for comprehensive planning professional services.
RECOMMENDATION: Adopt a resolution authorizing the release of a Request for Proposals (RFP) for comprehensive planning professional services.
9. RESOLUTION NO. 2024-25 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF HOLLISTER AUTHORIZING THE RELEASE OF A REQUEST FOR
PROPOSALS (RFP) FOR COMPREHENSIVE BUILDING PROFESSIONAL SERVICES (Planning)
BRIEF DESCRIPTION: A resolution of the City Council of the City of Hollister authorizing the release of a Request for Proposals (RFP) for comprehensive professional building services.
RECOMMENDATION: Adopt a resolution authorizing the release of a Request for Proposals (RFP) for comprehensive professional building services.
10. RESOLUTION NO. 2024-26 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER APPROVING THE PROPOSED BOUNDARY
OF THE ASPEN PARK SUBDIVISION FOR THE ANNEXATION OF
TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 4 ANNEXATION NO. 54 (PUBLIC FACILITIES SERVICES) (Planning)
BRIEF DESCRIPTION: The City Council will consider including the Aspen Park Subdivision into Community Facilities District No. 4 (“CFD No. 4”) to fund public services necessary to maintain public infrastructure related to the project. Only property within the City boundaries may be added to CFD No. 4, and the Aspen Park Subdivision is within the City.
RECOMMENDATION: Adopt a resolution approving the proposed boundary of the Aspen Park Subdivision for the annexation of territory into CFD No. 4.
11. RESOLUTION NO. 2024-27 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER APPROVING THE PROPOSED BOUNDARY
OF THE ASPEN PARK SUBDIVISION FOR THE ANNEXATION OF
TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 5 ANNEXATION NO. 23 (POLICE AND FIRE SERVICES) (Planning)
BRIEF DESCRIPTION: The City Council will consider including the Aspen Park Subdivision into CFD No. 5 to fund Police and Fire Services related to the subdivision. Only properties within the City boundaries may be added to CFD No. 5, and the Aspen Park Subdivision is within the City.
RECOMMENDATION: Adopt a resolution approving the proposed boundary of the Aspen Park Subdivision for the annexation of territory into CFD No. 5.
City Council Monday, March 4, 2024 Page 6 of 9
12. RESOLUTION NO. 2024-28 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER ACCEPTING A HOMELAND SECURITY
GRANT FOR $35,000 TO PURCHASE BALLISTIC SHIELDS FOR THE POLICE DEPARTMENT (Police)
BRIEF DESCRIPTION: This resolution would accept a Homeland Security Grant for ballistic Shields for the police department for the amount of $35,000.
RECOMMENDATION: Adopt the resolution accepting the Homeland Security Grant for the purchase of ballistic shields for the police department.
13. RESOLUTION NO. 2024-29 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER ACCEPTING A GRANT FROM HOMELAND
SECURITY FOR UPGRADING DOOR ENTRY SECURITY AT THE POLICE DEPARTMENT IN THE AMOUNT OF $28,282 (Police)
BRIEF DESCRIPTION: This resolution would accept a Homeland Security Grant in the amount of $28,282 for a card access and security system at the police department.
RECOMMENDATION: Adopt the resolution accepting the Homeland Security Grant for a card access security system at the police department.
14. RESOLUTION NO. 2024-30 A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HOLLISTER AUTHORIZING THE APPLICATION OF A
GRANT FROM THE OFFICE OF TRAFFIC SAFETY FOR THE AMOUNT OF $76,845.44 FOR OVERTIME REIMBURSEMENT AND SPECIALIZED
EQUIPMENT (Police)
BRIEF DESCRIPTION: This item will authorize the police department staff to apply for an Office of Traffic Safety Grant in the amount of $76,845.44.
The grant will reimburse the police department for police officer overtime incurred while conducting extra traffic patrol, and DUI Checkpoints, and will pay for the purchase of specialized equipment.
RECOMMENDATION: Adopt the resolution authorizing Hollister Police staff to apply for a grant in the amount of $76,845.44 from the Office of Traffic Safety (OTS) for expenditure in fiscal year 2024-2025.
B. PUBLIC HEARINGS
1. RESOLUTION NO. 2024-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER DENYING APPEAL 2023-2 AND UPHOLDING THE PLANNING COMMISSION DENIAL OF CONDITIONAL USE PERMIT 2023-3
TO INSTALL A CNG FUELING FACILITY FOR EXCLUSIVE USE BY STAR
CONCRETE VEHICLES OPERATING ON THE ADJACENT STAR BATCH
PLANT AND MATERIAL SUPPLY FACILITY (SAN BENITO ROCKERY, LOCATED AT 151 HILLCREST ROAD), LOCATED NORTH OF GIBBS ROAD (APN 056-250-063) WITHIN THE M1 LIGHT INDUSTRIAL ZONING DISTRICT (Development Services)
City Council Monday, March 4, 2024 Page 7 of 9
BRIEF DESCRIPTION: Appellant Opal Fuels has filed an appeal (Appeal 2023-2) of Planning Commission action opposing the Planning Commission denial of Conditional Use Permit 2023 -3 for the installation of a CNG fueling station for exclusive use by Star Concrete Vehicles operating on the adjacent facility (San Benito Rockery) at 151 Hillcrest Road.
RECOMMENDATION: Hold a public hearing to consider Appeal 2023-2 and adopt a resolution upholding the Planning Commission decision to deny Conditional Use Permit 2023-3.
2. ORDINANCE NO. 1247: Council Meeting Start Time (City Attorney) BRIEF DESCRIPTION: A change to the City Council meeting start time will require an ordinance amendment and must comply with the Brown Act.
RECOMMENDATION: Introduce ordinance.
C. COUNCIL BUSINESS
1. RESOLUTION NO. 2024-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING THE CITY OF HOLLISTER 2023
GENERAL PLAN PROGRESS REPORT (Planning)
BRIEF DESCRIPTION: The Planning Division has provided the Annual 2023 General Plan Progress Report for its current 2005-2023 City of Hollister General Plan for City Council review and accept ance of the status of the City of Hollister General Plan and progress on its implementation.
RECOMMENDATION: Adopt the resolution accepting the Annual General Plan Progress Report and direct staff to forward the report to the Governor’s Office of Planning and Research and the California Department of Housing and Community Development.
2. RECEIVE PRESENTATION ON INSTALLING DOG WASTE STATIONS IN
SUNNYSLOPE VILLAGE ALONG BEVERLY DRIVE AND PROVIDE STAFF POSSIBLE DIRECTION (Recreation)
BRIEF SUMMARY: Staff will provide a breakdown of costs associated with installing dog waste stations at Sunnyslope Village, including ongoing maintenance expenses.
RECOMMENDATION: Provide direction to staff for installing dog waste stations along Beverly Drive in Sunnyslope Village, including ongoing maintenance expenses.
3. DISCUSSION AND DIRECTION REGARDING AGENDA REVIEW PROCESS (City Attorney)
BRIEF DESCRIPTION: It was previously requested by a majority of council that an agenda item to discuss and consider Mayoral review of draft council meeting agendas be brought before council.
City Council Monday, March 4, 2024 Page 8 of 9
RECOMMENDATION: The city attorney’s office recommends that should council give direction to allow Mayoral review of draft agendas prior to submission to the public and the rest of council, that clear guidelines be provided to staff outlining the Mayoral authority with respect to moving items from one agenda to another, the scope and timing of an agenda item, etc.
D. CITY OF HOLLISTER AS THE SUCCESSOR HOUSING AGENCY OF THE
REDEVELOPMENT AGENCY
1. ANNUAL REPORT ON THE HOLLISTER SUCCESSOR AGENCY LOW AND MODERATE INCOME HOUSING ASSET FUND FOR FISCAL YEAR 2022-23 (Housing)
BRIEF DESCRIPTION: The Council will receive the annual report summarizing the financial condition of the City of Hollister Housing Successor Low and Moderate Income Housing Asset Fund (the “LMIHAF”) as required in Health and Safety Code §34176.1(f).
RECOMMENDATION: Accept the annual report on the LMIHAF and direct staff to post it on the City’s website.
E. INFORMATIONAL REPORTS
1. COMMITTEE ASSIGNMENTS
Receive oral reports from members regarding the activities of various Ad Hoc and Standing City Council Committees.
2. COUNCIL REPORTS
Receive informational reports from the members of the City Council.
3. CITY MANAGER REPORT
4. INFORMATIONAL MEMORANDA
1. UPDATED CITY COUNCIL PROJECTS (City Manager)
BRIEF DESCRIPTION: City Council requested a list of agenda items, work items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.
RECOMMENDATION: Receive the report and hold a discussion, if desired.
ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification of 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister,
City Council Monday, March 4, 2024 Page 9 of 9
Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)
Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or videotaped or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.
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PROCLAMATION
AMERICAN RED CROSS MONTH
March 2024
WHEREAS, during American Red Cross Month in March, we recognize the compassion of people in Hollister and reaffirm our commitment to care for one another in times of crisis; and
WHEREAS, this generous spirit is woven into the fabric of our community and advances the humanitarian legacy of American Red Cross founder Clara Barton — one of the most honored women in our country’s history — who nobly dedicated herself to alleviating suffering; and
WHEREAS, the contributions of local Red Cross volunteers (323 in the chapter) give hope to the most vulnerable in their darkest hours; and
WHEREAS, last year in the Central Coast Chapter, volunteers helped 78 households affected by 57 home fires by addressing their urgent needs like food and lodging, as well as providing recovery support; and
WHEREAS, they also installed 1,149 smoke alarms, collected 6,052 blood donations, provided first aid and CPR training to 7,531 residents, helped the families of 1,745 students prepare for disasters through our Pillowcase Project, and assisted 373 families of our armed forces.
NOW, THEREFORE, I, Mia Casey, Mayor of Hollister, on behalf of the entire City Council, do hereby proclaim March 2024 as American Red Cross Month and I encourage all citizens of Hollister to join in this commitment to strengthen our community and support its humanitarian mission.
IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the seal of the City of Hollister this 4th day of March 2024.
__________________________
Mia Casey, Mayor
ATTEST:
________________________________
Jennifer Woodworth, City Clerk
3.a
Packet Pg. 11
CITY COUNCIL OF THE
CITY OF HOLLISTER
Minutes of Special Meeting
February 12, 2024
PUBLIC PARTICIPATION NOTICE
CALL TO ORDER
Mayor Casey called to order the joint special meeting of the City Council of the City of Hollister and Hollister Planning Commission on February, 12, 2024 at 6:30 PM in the City Council Chambers at 375 Fifth Street, Hollister, CA 95023.
ROLL CALL
Councilmembers Perez, Resendiz, Morales, Burns, and Mayor Casey present.
Planning Commissioners Belong, Henderson, and Lenoir present.
Attendee Name Title Status Arrived
Mia Casey Mayor Present
Rick Perez District 1 Present
Rolan Resendiz District 2 Present
Dolores Morales District 3 Present
Tim Burns District 4 Present
Kevin Henderson Planning Commission Chair Present
Carol Lenoir Planning Commissioner Present
Christina Ross Planning Commissioner Absent
Steven Belong Planning Commissioner Present
Luke Corona Planning Commissioner Absent
Mary F. Lerner City Attorney Present
Jennifer Woodworth City Clerk Present
Carlos Reynoso Police Chief Present
David Mirrione City Manager Present
Gordon Machado City Treasurer Absent
VERIFICATION OF AGENDA POSTING
City Clerk Jennifer Woodworth reported the agenda for the joint special meeting City Council of the City of Hollister and Hollister Planning Commission of February 12, 2024 was posted on the bulletin board at City Hall on February 9, 2024 at 4:18 p.m. per Government Code Section 54954.2.
PLEDGE OF ALLEGIANCE
Councilmember Resendiz led the Pledge of Allegiance.
A. STUDY SESSION
City Council Monday, February 12, 2024 Page 2 of 3
1. 2023-2031 HOUSING ELEMENT UPDATE - JOINT STUDY SESSION OF
THE CITY COUNCIL AND PLANNING COMMISSION
Planning Manager Eva Kelly provided the staff report and introduced Bryant DeLaTorre who presented the City's draft Housing Element. Mr. DeLaTorre described public outreach and feedback regarding the draft Housing Element, the City's Regional Housing Needs Allocation (RHNA), proposed sites selection for housing, proposed housing policies, and next steps for the Housing Element.
Councilmember Burns requested information regarding the level of public engagement compared to other agencies.
Mr. DeLaTorre explained that the level of engagement is average to that of other jurisdictions with other municipalities having varying levels of public feedback. City staff utilized multiple public outreach strategies and provided multiple engagement opportunities, including social media posts, email and mailing lists, community meetings, Spanish language materials and meetings, outreach at public events, etc.
Councilmember Resendiz inquired how other municipalities are meeting their needs for low and very low housing requirements.
Mr. DeLaTorre reported other municipalities have utilized a variety of strategies, such as increased housing density, mixed use developments, and other zoning modifications.
Mayor Casey requested and received information regarding the potential penalties if the City has not adopted its updated housing element prior to the state's deadline.
Commissioner Belong inquired regarding potential grants to address local limitations, such as sewer capacity.
Mr. DeLaTorre reported local constraints are typically addressed by the local Council of Governments.
Mayor Casey expressed concern regarding building high density housing near the intersection of Highway 25 and San Felipe Road due to a lack of services and transportation in the area.
Ms. Kelly stated various goals and proposed development included in the draft General Plan Update will help address these concerns, such as walkability, mixed use developments, etc.
Mayor Casey opened public comment at 7:56 p.m.
Karson Klauer recommended the City have a dedicated staff contact for Accessory Dwelling Units (ADUs) and recommended creation of pre-approved ADU plans for the public. Mr. Klauer expressed concern that the proposed density for the sites do not match financial constraints of construction.
Dennis Martin with the Building Industry Association of the Bay Area recommended the City pause work on the Housing Element until the General Plan Update is complete. Mr. Martin stated his organization views the City's impact fees and building
City Council Monday, February 12, 2024 Page 3 of 3
permit as the highest in the region and requested the City include information regarding the fees in the constraints section of the document.
Julio Rodriguez supported higher density housing development to provide housing for a large percentage of the City's population that needs low- or very-low-income housing options. Mr. Rodriguez supported infill development.
Mayor Casey closed public comment at 8:05 p.m.
Commissioner Lenoir requested the City of Hollister be included as a service provider to provide a discount to low-income seniors as part of the Housing Resources Section of the Housing Element. Commissioner Lenoir supported addressing housing needs for seniors, farm workers, and the differently abled in the community.
Chair Henderson inquired if economic feasibility is confirmed throughout the time of the Housing Element.
Ms. Kelly reported various policies, such as a fee study, would address the economic feasibility of development in the City.
Councilmember Burns supported the creation of standard plans for ADUs in the City to simplify their development and approval process. Councilmember Burns suggested translating the Housing Element and General Plan Update into Spanish.
Councilmember Resendiz suggested additional public engagement with the Latino community, such as translating the City's website into Spanish, providing the presentation from the meeting in Spanish, etc.
Mayor Casey requested staff correct a typo in Table B-1 on page B-2 related to County population growth for 2035. Mayor Casey expressed concern regarding the economic feasibility of building low-income housing to meet RHNA requirements and proposed higher densities included in the draft Housing Element.
Acting Development Services Director Eva Kelly reported this information is reviewed annually as part of General Plan report. Ms. Kelly stated the housing densities included in the draft Housing Element are unprecedented in the City, so there is currently no historical data on the feasibility of the densities. Ms. Kelly reported standard plans for ADUs are required by January 1, 2025, and the City's website currently has the functionality to be translated into Spanish for users.
ADJOURNMENT
Councilmember Morales moved, and Councilmember Perez seconded the motion to adjourn the meeting at 8:46 p.m. Motion carried 5-0-0.
Respectfully submitted,
Jennifer Woodworth, MMC
City Clerk
CITY COUNCIL OF THE
CITY OF HOLLISTER
Minutes of Special and Regular Meeting
February 20, 2024
CALL TO ORDER
Mayor Casey called the special and regular meeting of the City Council of the City of Hollister to order on February, 20, 2024 at 6:01 PM in the City Council Chambers at 375 Fifth Street, Hollister, CA 95023.
ROLL CALL
Attendee Name Title Status Arrived
Mia Casey Mayor Present
Rick Perez District 1 Absent
Rolan Resendiz District 2 Present
Dolores Morales District 3 Present
Tim Burns District 4 Absent
Mary F. Lerner City Attorney Present
Jennifer Woodworth City Clerk Present
Carlos Reynoso Police Chief Present
David Mirrione City Manager Present
Gordon Machado City Treasurer Absent
VERIFICATION OF AGENDA POSTING
City Clerk Jennifer Woodworth reported the agenda for the City Council of the City of Hollister special and regular meeting of February 20, 2024 was posted on the bulletin board at City Hall on February 15, 2024 at 3:34 p.m. per Government Code Section 54954.2.
CLOSED SESSION - 6:00 P.M.
Assistant City Attorney Jennifer Thompson read the closed session item titles.
Mayor Casey opened public comment at 6:01 p.m.
There were no speakers for the closed session agenda items.
Mayor Casey closed public comment at 6:01 p.m.
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PER
GOVERNMENT CODE SECTION 54956.8
Property: 25,466 square foot public right-of-way located on McCray Street, south of Park Street and east of Prospect Avenue in Hollister, California Agency Negotiator: David Mirrione, City Manager
City Council Tuesday, February 20, 2024 Page 2 of 8
Negotiating Parties: Toro Petroleum Under Negotiation: Price & Terms
Councilmember Morales moved, and Councilmember Resendiz seconded the motion to adjourn into closed session. Motion carried 3-0-0 (Councilmembers Perez and Burns absent).
The special meeting adjourned at 6:15 p.m.
The City Council convened the regular meeting at 6:30 p.m.
PLEDGE OF ALLEGIANCE
Councilmember Morales led the Pledge of Allegiance.
CLOSED SESSION - REPORT OUT
Assistant City Attorney Jennifer Thompson stated no reportable action was taken in closed session.
PUBLIC INPUT
No speakers present.
SPECIAL ORDERS OF THE DAY
SAN BENITO HEALTH FOUNDATION PROCLAMATION
Mayor Casey read and presented the proclamation to Victoria Montoya representing the San Benito Health Foundation.
PROCLAMATION DECLARING FEBRUARY 2024 AS BLACK HISTORY
MONTH
Mayor Casey read and presented the proclamation to Janessa Law and other representatives from the Proximity organization.
A. CONSENT ITEMS
Councilmember Resendiz pulled Item A7 from the consent agenda.
Mayor Casey pulled Item A10 from the consent agenda.
Mayor Casey opened public comment at 6:37 p.m.
There were no speakers for the consent agenda items.
Mayor Casey closed public comment at 6:37 p.m.
Councilmember Resendiz moved, and Councilmember Morales seconded the motion to approve the consent agenda items, except for items A7 and A10. Motion carried 3-0-0 (Councilmembers Perez and Burns absent).
City Council Tuesday, February 20, 2024 Page 3 of 8
RESULT: Adopted [Unanimous]
MOTION: Rolan Resendiz
SECOND: Dolores Morales
AYES: Casey, Resendiz, Morales
NOES:
RECUSED:
ABSTAIN:
ABSENT: Perez, Burns
1. City Council – Special and Regular Meeting - Feb 5, 2024 6:30 PM
2. WARRANT REGISTER-FEBRUARY 20,2024-AP
3. CLAIM AGAINST THE CITY - FILED BY JOSE CRUZ
4. APPOINTMENT OF AD HOC COMMITTEE TO REVIEW AND MAKE
RECOMMENDATIONS REGARDING THE CITY'S CANNABIS PROGRAM
5. ORDINANCE NO. 1244 AN ORDINANCE OF THE CITY OF HOLLISTER AMENDING CHAPTER 8.12 OF THE MUNICIPAL CODE TO UPDATE
NON-EXCLUSIVE FRANCHISE AGREEMENTS FOR THE COLLECTION
OF SOLID WASTE TO COMPLY WITH SB1383
6. ORDINANCE NO. 1245 AN ORDINANCE OF THE CITY OF HOLLISTER
AMENDING THE CITY OF HOLLISTER MUNICIPAL CODE, SECTION
2.04.180 (“MANNER OF ADDRESSING CITY COUNCIL-TIME LIMIT”) OF CHAPTER 2.04 (“CITY COUNCIL”) OF TITLE 2 ("ADMINISTRATION AND PERSONNEL")
7. Item A7 was moved to Items Pulled from the Consent Agenda.
8. RESOLUTION NO. 2024-16 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER AUTHORIZING COUNCILMEMBER RESENDIZ TO USE $5,000 OF CITY COUNCIL BUDGETED FY 23/24
DISCRETIONARY FUNDS FOR THE JUNE 2024 PRIDE MONTH EVENTS
IN PARTNERSHIP WITH THE SAN BENITO COUNTY ESPERANZA
(HOPE) CENTER AND AUTHORIZE THE CITY MANAGER TO EXECUTE A
CONTRACT AGREEMENT TO INCLUDE THESE EVENTS
9. RESOLUTION NO. 2024-17 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER AWARDING A CONTRACT FOR DISASTER
DEBRIS REMOVAL AND DISPOSAL SERVICES AND DIRECTING THE
CITY MANAGER TO NEGOTIATE A CONTRACT
10. Item A10 was moved to Items Pulled from the Consent Agenda.
ITEMS PULLS FROM THE CONSENT AGENDA
City Council Tuesday, February 20, 2024 Page 4 of 8
11. ORDINANCE NO. 1246 AN ORDINANCE OF THE CITY OF HOLLISTER AMENDING CITY OF HOLLISTER MUNICIPAL CODE SECTION 2.08.090 (“REMOVAL OF OFFICE”) OF CHAPTER 2.08 (“CITY MANAGER”) OF TITLE 2 (“ADMINISTRATION AND PERSONNEL”) (Item A7)
Councilmember Resendiz opposed adoption of the ordinance and stated this will mean the current city manager's contract will not align with the Hollister Municipal Code.
Assistant City Attorney Jennifer Thompson stated the current city manager's contract will take precedence.
Mayor Casey opened public comment at 6:40 p.m.
There were no speakers for the consent agenda items.
Mayor Casey closed public comment at 6:40 p.m.
Councilmember Morales moved, and Mayor Casey seconded the motion to adopt ordinance 1246. Motion failed 2-1-0 (Councilmember Resendiz opposed; Councilmembers Perez and Burns absent).
RESULT: Defeated [2 to 1]
MOTION: Dolores Morales
SECOND: Mia Casey
AYES: Casey, Morales
NOES: Resendiz
RECUSED:
ABSTAIN:
ABSENT: Perez, Burns
12. RESOLUTION NO. 2024-11 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER APPROVING THE SUBDIVISION
IMPROVEMENT AGREEMENT FOR PROJECT ALMOND AND
AUTHORIZING EXECUTION OF THE AGREEMENT FOR THE
IMPROVEMENTS WITH DUKE REALTY HOLLISTER LIMITED
PARTNERSHIP (Item A10)
Mayor Casey expressed concern regarding the traffic impacts of the project.
Acting Development Services Director Eva Kelly reported there are mitigation measures related to traffic impacts that were adopted as part of the environmental impact report (EIR) for the project.
Mayor Casey requested staff provide the adopted EIR, mitigation measures, and addendum to the EIR to Council.
Mayor Casey opened public comment at 6:49 p.m.
City Council Tuesday, February 20, 2024 Page 5 of 8
There were no speakers for the consent agenda items.
Mayor Casey closed public comment at 6:49 p.m.
Councilmember Morales moved, and Councilmember Resendiz seconded the motion to adopt Resolution 2024-11. Motion carried 3-0-0 (Councilmembers Perez and Burns absent).
RESULT: Adopted [Unanimous]
MOTION: Dolores Morales
SECOND: Rolan Resendiz
AYES: Casey, Resendiz, Morales
NOES:
RECUSED:
ABSTAIN:
ABSENT: Perez, Burns
B. PUBLIC HEARINGS
1. RESOLUTION NO. 2024-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER DENYING APPEAL 2023-2 AND UPHOLDING
THE PLANNING COMMISSION DENIAL OF CONDITIONAL USE PERMIT 2023-3 TO INSTALL A CNG FUELING FACILITY FOR EXCLUSIVE USE
BY STAR CONCRETE VEHICLES OPERATING ON THE ADJACENT
STAR BATCH PLANT AND MATERIAL SUPPLY FACILITY (SAN BENITO ROCKERY, LOCATED AT 151 HILLCREST ROAD), LOCATED NORTH OF GIBBS ROAD (APN 056-250-063) WITHIN THE M1 LIGHT INDUSTRIAL
ZONING DISTRICT
Senior Planner Magda Gonzalez reported the applicant was unable to attend the meeting and requested the item be continued to a future meeting date.
By consensus, the Council continued the public hearing to the regular City Council meeting on March 4, 2024.
RESULT: No Action Taken
MOTION:
SECOND:
AYES:
NOES:
RECUSED:
ABSTAIN:
ABSENT:
City Council Tuesday, February 20, 2024 Page 6 of 8
2. RESOLUTION NO. 2024-19 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HOLLISTER AUTHORIZING THE CITY MANAGER TO ACT
AS THE CERTIFYING OFFICER IN ORDER TO CERTIFY THE FINDING OF
NO SIGNIFICANT IMPACT (FONSI), SIGN ANY OTHER RELATED
DOCUMENTS, AND TRANSMIT THE FONSI TO THE DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT PURSUANT TO THE NATIONAL
ENVIRONMENTAL POLICY ACT FOR THE EDEN HOUSING/MIMOSA
STREET INVESTORS, LP AFFORDABLE RESIDENTIAL DEVELOPMENT LOCATED ON LOT 100 IN THE WEST FAIRVIEW SPECIFIC PLAN AREA (FURTHER IDENTIFIED AS ASSESSOR PARCEL NUMBER 057-860-046)
Senior Planner Erica Fraser provided the staff report.
Mayor Casey opened the public hearing at 6:56 p.m.
Weijia Song representing Eden Housing spoke is support of the proposed resolution and the affordable housing project.
Mayor Casey closed the public hearing at 6:57 p.m.
Councilmember Morales moved, and Councilmember Resendiz seconded the motion to adopt Resolution 2024-19. Motion carried 3-0-0 (Councilmembers Perez and Burns absent).
RESULT: Adopted [Unanimous]
MOTION: Dolores Morales
SECOND: Rolan Resendiz
AYES: Casey, Resendiz, Morales
NOES:
RECUSED:
ABSTAIN:
ABSENT: Perez, Burns
C. COUNCIL BUSINESS
1. INFORMATIONAL REPORT RELATED TO MEMORIAL DRIVE
PEDESTRIAN CROSSWALK
Mayor Casey announced that this item had previously been heard by the City Council at the February 5, 2024 Council meeting.
2. INFORMATIONAL REPORT RELATED TO TRAFFIC STUDIES
REQUESTED BY CITY COUNCIL
Associate Engineer Cristian Builes provided the staff report.
Mayor Casey opened public comment at 7:12 p.m.
There were no speakers for this item.
City Council Tuesday, February 20, 2024 Page 7 of 8
Mayor Casey closed public comment at 7:12 p.m.
By consensus, the Council directed staff to move forward with traffic studies for the following intersections and roadways in the City:
1. All-way stop control at Sunnyslope Rd. and Beverly Dr.
2. All-way stop control at San Benito St. and Hawkins St.
3. All-way stop control at South St. and Sally St.
4. All-way stop control at Jan Ave. and Spring Dr.
5. Traffic Calming Study on San Benito St. from Hawkins St. to Nash Rd.
3. 2024 MUNICIPALITIES LEGISLATIVE UPDATE
Assistant City Attorney Rob Lomeli provided the staff report.
Mayor Casey opened public comment at 7:36 p.m.
There were no speakers for this item.
Mayor Casey closed public comment at 7:36 p.m.
4. INFORMATIONAL REPORT ON FISCAL YEAR 2023-24 QUARTER 2 (MID-
YEAR) BUDGET MONITORING
Administrative Services Director Casey Estorga provided the staff report.
Councilmember Resendiz requested and received additional information regarding the amount of overtime utilized by the Fire Department.
Councilmember Resendiz suggested a future study of overtime use may be helpful to properly budget for overtime use and provide adequate staffing levels.
Mayor Casey opened public comment at 8:16 p.m.
There were no speakers for this item.
Mayor Casey closed public comment at 8:16 p.m.
D. INFORMATIONAL REPORTS
1. COMMITTEE ASSIGNMENTS
Mayor Casey reported her attendance at a meeting of the Animal Control Services ad hoc committee and stated the committee recommends amending the SNIP Bus contract to include rabies vaccinations. Mayor Casey reported she met with San Juan Bautista Mayor Freels to select the alternate for LAFCO, and EJ Sabatillo will continue to serve.
Mayor Casey reported she attended a meeting of the Intergovernmental Committee where they discussed branding San Benito County as the "Home of the Pinnacles." Mayor Casey reported the Council of Governments hired new legal counsel of Sloan and Sakai, which are transportation specialists. Finally, Mayor Casey reported she
City Council Tuesday, February 20, 2024 Page 8 of 8
attended the recent Regional Leadership Forum hosted by the California Association of Councils of Governments.
2. COUNCIL REPORTS
Councilmember Resendiz requested a consultant be hired to research the use of overtime by the Fire Department. Councilmember Resendiz requested a certificate of recognition for Elyssa Hernandez, who recently played on E Salvador's national soccer team and
Mayor Casey requested a facilitated goal-setting workshop for the Council prior to budget development; requested a future agenda item to discuss creation of a parking and green space program for Hollister Downtown; requested staff bring the inclusionary housing ordinance back for Council consideration to include a 6% very low income, 5% low income, and 4% moderate income levels split and with options for alternative compliance.
City Manager David Mirrione confirmed council consensus on the following items:
certificate of recognition for Elyssa Hernandez; amending the SNIP Bus contract to include vaccinations, which would be funded by Councilmember Resendiz's discretionary funds; holding a facilitated goal-setting workshop for the Council prior to budget development; and a future Council agenda item related to Downtown parking and green spaces, including a Dunne Park Master Plan.
3. CITY MANAGER REPORT
City Manager David Mirrione reported he attended the CalCities City Manager's Conference and attended workshops related to economic development, resident engagement strategies, etc.
4. INFORMATIONAL MEMORANDA
1. UPDATED CITY COUNCIL PROJECTS
BRIEF DESCRIPTION: City Council requested a list of agenda items, work items, and updates requested by the City Council to staff to be created and placed on each agenda under Unfinished Business.
RECOMMENDATION: Receive the report and hold a discussion, if desired.
ADJOURNMENT
Councilmember Morales moved, and Councilmember Resendiz seconded the motion to adjourn the meeting at 8:30 p.m. Motion carried 3-0-0 (Councilmembers Perez and Burns absent).
Respectfully submitted,
Jennifer Woodworth, MMC
City Clerk
STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: MARCH 4, 2024
SUBMITTED: February 15, 2024
DEPARTMENT:
DEPARTMENT HEAD:
Finance
Casey Estorga, Administrative
Services Director
TITLE OF ITEM: WARRANT REGISTER MARCH 4, 2024
BRIEF DESCRIPTION: Audit attached warrant register(s).
RECOMMENDATION: Ratify and approve the following Warrant Registers for the General-Special-Enterprise-Assessments funds dated:
• 2-14-2024, in the amount of $692,776.98
• 2-15-2024, in the amount of $458,288.78
• 2-15-2024, in the amount of $1,135,936.20
ATTACHMENTS:
1. Expense Approval Register PYR 2-14-24
2. Expense Approval Register AP 2-15-24
3. Expense Approval Register DP 2-15-24
4. Budget Report-Meeting 3-4-24
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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2/15/2024 4:36:37 PM Page 1 of 45
Budget Report
City of Hollister Account Summary
For Fiscal: 2023-2024 Period Ending: 02/29/2024
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 101 - General Fund
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
GROUP HEALTH INSURANCE 0.00 0.92 -0.92 0.00 %0.00101-1100-701009 0.00 OFFICE SUPPLIES 0.00 199.04 -199.04 0.00 %0.00101-1100-710001 0.00 Postage 0.00 10.35 -10.35 0.00 %0.00101-1100-710005 0.00 OPERATING SUPPLIES 8,000.00 14,622.40 -6,622.40 -82.78 %43.44101-1100-710015 8,000.00 REPAIRS/MAINTENANCE 4,000.00 17,497.62 -13,497.62 -337.44 %0.00101-1100-710040 4,000.00 RENTALS/LEASES 11,500.00 9,428.35 2,071.65 18.01 %0.00101-1100-710045 11,500.00 MEMBERSHIPS/DUES 0.00 245.00 -245.00 0.00 %0.00101-1100-710055 0.00 TRAINING 0.00 149.00 -149.00 0.00 %0.00101-1100-722010 0.00 GAS/ELECTRIC 20,000.00 261.78 19,738.22 98.69 %0.00101-1100-725001 20,000.00 WATER/SEWER 1,500.00 1,295.94 204.06 13.60 %171.44101-1100-725005 1,500.00 TELEPHONE 2,500.00 1,290.53 1,209.47 48.38 %0.00101-1100-725010 2,500.00 FEES: FILING/DUMP 1,250.00 955.00 295.00 23.60 %0.00101-1100-729000 1,250.00 PROFESSIONAL SERVICES 20,000.00 14,034.47 5,965.53 29.83 %0.00101-1100-730000 20,000.00 MISCELLANEOUS EXPENSE 0.00 8,730.93 -8,730.93 0.00 %0.00101-1100-733001 0.00 PROPERTY INSURANCE 350,000.00 1,095.00 348,905.00 99.69 %0.00101-1100-735001 350,000.00 INSURANCE CLAIMS 0.00 97,442.49 -97,442.49 0.00 %0.00101-1100-735005 0.00 CONTRACTS: SALES TAX SERVICES 20,000.00 2,557.43 17,442.57 87.21 %0.00101-1100-740000 20,000.00 CONTRACTS: PROPERTY TAX ADM 30,000.00 0.45 29,999.55 100.00 %0.00101-1100-740003 30,000.00 CONTRACTS: Holliday Inn Exp & Sui…150,000.00 174,356.41 -24,356.41 -16.24 %174,356.41101-1100-740016 150,000.00 CONTRACTS: AUDITING SERVICES 30,000.00 0.00 30,000.00 100.00 %0.00101-1100-740065 30,000.00 CONTRACTS: LEGAL SERVICES 100,000.00 214,426.66 -114,426.66 -114.43 %0.00101-1100-740087 100,000.00 CONTRACTS: JANITORIAL 55,000.00 38,044.02 16,955.98 30.83 %0.00101-1100-740100 55,000.00 CMAP / CABLE ACCESS 55,000.00 29,535.15 25,464.85 46.30 %0.00101-1100-740240 55,000.00 CONTRACTS: FAIRFIELD INN T.O.T. …225,000.00 173,634.22 51,365.78 22.83 %173,634.22101-1100-740312 225,000.00 LIBRARY 15,000.00 0.00 15,000.00 100.00 %0.00101-1100-740370 15,000.00 INTEREST PAYMENTS 3,000.00 37.08 2,962.92 98.76 %0.00101-1100-747000 3,000.00 PRINCIPAL PAYMENTS 16,000.00 4,736.76 11,263.24 70.40 %0.00101-1100-748000 16,000.00 GRANTS: NON-PROFIT ORG.225,000.00 136,150.00 88,850.00 39.49 %23,750.00101-1100-749001 225,000.00 IMPROVEMENTS 0.00 52,992.97 -52,992.97 0.00 %0.00101-1100-750050 0.00 TRANSFERS OUT 500,000.00 0.00 500,000.00 100.00 %0.00101-1100-799999 500,000.00 CONTINGENCY 979,876.05 0.00 979,876.05 100.00 %0.00101-1100-999999 1,000,000.00 Department: 1100 - NON DEPARTMENT Total:993,729.97371,955.512,842,750.00 2,822,626.05 1,828,896.08 64.79 % Department: 1100 - NON DEPARTMENT Total:993,729.97371,955.512,842,750.00 2,822,626.05 1,828,896.08 64.79 % Department: 1105 - CITY COUNCIL
Department: 1105 - CITY COUNCIL
SALARIES REGULAR 26,991.00 16,260.80 10,730.20 39.75 %1,016.30101-1105-701001 26,991.00 Retirement 735.00 454.08 280.92 38.22 %28.38101-1105-701005 735.00 GROUP HEALTH INSURANCE 88,392.00 54,472.25 33,919.75 38.37 %4,097.27101-1105-701009 88,392.00 LIFE & LTD INSURANCES 354.00 206.50 147.50 41.67 %14.75101-1105-701010 354.00 WORKERS COMPENSATION 1,200.00 0.00 1,200.00 100.00 %0.00101-1105-701011 1,200.00 MEDICARE 383.00 211.94 171.06 44.66 %13.02101-1105-701013 383.00 F.I.C.A. OASDI 0.00 733.44 -733.44 0.00 %45.84101-1105-701014 0.00 CalPERS Retirees HLTH Contribution 1,800.00 1,069.00 731.00 40.61 %0.00101-1105-701025 1,800.00 OFFICE SUPPLIES 400.00 0.00 400.00 100.00 %0.00101-1105-710001 400.00 Postage 0.00 34.72 -34.72 0.00 %0.00101-1105-710005 0.00 OPERATING SUPPLIES 7,500.00 3,640.01 3,859.99 51.47 %0.00101-1105-710015 7,500.00 PRINTING/BINDING 300.00 0.00 300.00 100.00 %0.00101-1105-710030 300.00 MEMBERSHIPS/DUES 100,000.00 49,877.99 50,122.01 50.12 %0.00101-1105-710055 100,000.00 Conferences/Meetings - Mayor 5,000.00 0.00 5,000.00 100.00 %0.00101-1105-722005 5,000.00 A.3.d
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Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 2 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
CONFERENCES/MEETINGS - DIST. 1 5,000.00 57.64 4,942.36 98.85 %0.00101-1105-722006 5,000.00 CONFERENCES/MEETINGS - DIST. 2 5,000.00 0.00 5,000.00 100.00 %0.00101-1105-722007 5,000.00 CONFERENCES/MEETINGS - DIST. 3 5,000.00 2,024.56 2,975.44 59.51 %0.00101-1105-722008 5,000.00 CONFERENCES/MEETINGS - DIST. 4 5,000.00 0.00 5,000.00 100.00 %0.00101-1105-722009 5,000.00 TELEPHONE 2,100.00 1,352.87 747.13 35.58 %0.00101-1105-725010 2,100.00 PROFESSIONAL SERVICES 100,000.00 0.00 100,000.00 100.00 %0.00101-1105-730000 100,000.00 Discretionary - Mayor 50,000.00 0.00 50,000.00 100.00 %0.00101-1105-730006 50,000.00 Discretionary - District 1 50,000.00 2,977.58 47,022.42 94.04 %0.00101-1105-730007 50,000.00 Discretionary - District 2 50,000.00 5,579.98 44,420.02 88.84 %0.00101-1105-730008 50,000.00 Discretionary - District 3 50,000.00 0.00 50,000.00 100.00 %0.00101-1105-730009 50,000.00 Discretionary - District 4 50,000.00 0.00 50,000.00 100.00 %0.00101-1105-730010 50,000.00 MBASIA ANNUAL LIAB. PREMIUM 5,000.00 6,414.05 -1,414.05 -28.28 %0.00101-1105-735002 5,000.00 CONTRACTS: LEGAL SERVICES 50,000.00 73,933.89 -23,933.89 -47.87 %0.00101-1105-740087 50,000.00 Department: 1105 - CITY COUNCIL Total:219,301.305,215.56660,155.00 660,155.00 440,853.70 66.78 % Department: 1105 - CITY COUNCIL Total:219,301.305,215.56660,155.00 660,155.00 440,853.70 66.78 % Department: 1110 - CITY CLERK / ELECTIONS
Department: 1110 - CITY CLERK / ELECTIONS
SALARIES REGULAR 386,415.00 235,256.57 151,158.43 39.12 %14,702.06101-1110-701001 386,415.00 OTHER COMPENSATION 5,983.00 5,850.00 133.00 2.22 %412.50101-1110-701004 5,983.00 Retirement 33,664.00 23,609.32 10,054.68 29.87 %1,479.67101-1110-701005 33,664.00 GROUP HEALTH INSURANCE 89,442.00 54,137.45 35,304.55 39.47 %4,094.53101-1110-701009 89,442.00 LIFE & LTD INSURANCES 5,048.00 2,134.72 2,913.28 57.71 %152.48101-1110-701010 5,048.00 WORKERS COMPENSATION 10,000.00 0.00 10,000.00 100.00 %0.00101-1110-701011 10,000.00 MEDICARE 5,600.00 3,606.50 1,993.50 35.60 %227.05101-1110-701013 5,600.00 F.I.C.A. OASDI 0.00 5.74 -5.74 0.00 %0.41101-1110-701014 0.00 LEAVE PAYOUTS 10,000.00 0.00 10,000.00 100.00 %0.00101-1110-701030 10,000.00 OFFICE SUPPLIES 3,000.00 210.68 2,789.32 92.98 %0.00101-1110-710001 3,000.00 POSTAGE 150.00 45.87 104.13 69.42 %0.00101-1110-710005 150.00 OPERATING SUPPLIES 2,500.00 1,232.38 1,267.62 50.70 %0.00101-1110-710015 2,500.00 PRINTING/BINDING 750.00 0.00 750.00 100.00 %0.00101-1110-710030 750.00 REPAIRS/MAINTENANCE 4,000.00 0.00 4,000.00 100.00 %0.00101-1110-710040 4,000.00 BOOKS/PUBLICATIONS 1,000.00 398.07 601.93 60.19 %0.00101-1110-710050 1,000.00 MEMBERSHIPS/DUES 1,500.00 225.00 1,275.00 85.00 %0.00101-1110-710055 1,500.00 MILEAGE/AUTO ALLOWANCE 500.00 300.58 199.42 39.88 %0.00101-1110-722001 500.00 CONFERENCES/MEETINGS 6,500.00 415.81 6,084.19 93.60 %0.00101-1110-722005 6,500.00 TRAINING 14,000.00 4,789.35 9,210.65 65.79 %0.00101-1110-722010 14,000.00 TELEPHONE 1,500.00 1,436.82 63.18 4.21 %0.00101-1110-725010 1,500.00 LEGAL NOTICES 7,000.00 1,036.30 5,963.70 85.20 %0.00101-1110-728000 7,000.00 PROFESSIONAL SERVICES 15,000.00 56.00 14,944.00 99.63 %0.00101-1110-730000 15,000.00 CONTRACTS: CODE UPDATES 6,000.00 2,136.00 3,864.00 64.40 %0.00101-1110-740024 6,000.00 CONTRACT: COMMUNITY PROMOT…1,000.00 0.00 1,000.00 100.00 %0.00101-1110-740026 1,000.00 CONTRACT: COMPUTER PROGRAMS 57,000.00 49,506.33 7,493.67 13.15 %0.00101-1110-740027 57,000.00 CONTRACTS: DEPT PROMOTION 250.00 0.00 250.00 100.00 %0.00101-1110-740040 250.00 CONTRACTS: DOCUMENT IMAGING 50,000.00 0.00 50,000.00 100.00 %0.00101-1110-740057 50,000.00 CONTRACTS: LEGAL SERVICES 200,000.00 17,140.11 182,859.89 91.43 %0.00101-1110-740087 200,000.00 EDUCATION CERT INCENTIVE 14,500.00 4,500.00 10,000.00 68.97 %0.00101-1110-740273 14,500.00 FURNITURE/FIXTURES 3,000.00 0.00 3,000.00 100.00 %0.00101-1110-750060 3,000.00 Department: 1110 - CITY CLERK / ELECTIONS Total:408,029.6021,068.70935,302.00 935,302.00 527,272.40 56.37 % Department: 1110 - CITY CLERK / ELECTIONS Total:408,029.6021,068.70935,302.00 935,302.00 527,272.40 56.37 % Department: 1120 - CITY MANAGER
Department: 1120 - CITY MANAGER
SALARIES REGULAR 744,766.00 284,559.55 460,206.45 61.79 %18,293.77101-1120-701001 744,766.00 SALARIES TEMPORARY 30,000.00 1,050.70 28,949.30 96.50 %0.00101-1120-701002 30,000.00 SALARIES OT 7,500.00 0.00 7,500.00 100.00 %0.00101-1120-701003 7,500.00 OTHER COMPENSATION 4,840.00 5,608.44 -768.44 -15.88 %370.84101-1120-701004 4,840.00 Retirement 67,226.00 38,372.05 28,853.95 42.92 %2,731.15101-1120-701005 67,226.00 UNEMPLOYMENT INS PAYMENT 0.00 7,453.00 -7,453.00 0.00 %0.00101-1120-701007 0.00 A.3.d
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Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 3 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
GROUP HEALTH INSURANCE 182,560.00 58,828.94 123,731.06 67.78 %4,434.65101-1120-701009 182,560.00 LIFE & LTD INSURANCES 8,153.00 2,116.38 6,036.62 74.04 %151.17101-1120-701010 8,153.00 WORKERS COMPENSATION 10,000.00 0.00 10,000.00 100.00 %0.00101-1120-701011 10,000.00 MEDICARE 10,554.00 4,323.41 6,230.59 59.04 %267.52101-1120-701013 10,554.00 F.I.C.A. OASDI 0.00 5.92 -5.92 0.00 %0.37101-1120-701014 0.00 CalPERS Retirees HLTH Contribution 0.00 1,069.00 -1,069.00 0.00 %0.00101-1120-701025 0.00 LEAVE PAYOUT 25,000.00 10,576.92 14,423.08 57.69 %0.00101-1120-701030 25,000.00 OFFICE SUPPLIES 5,000.00 2,289.82 2,710.18 54.20 %96.26101-1120-710001 5,000.00 POSTAGE 50.00 129.99 -79.99 -159.98 %0.00101-1120-710005 50.00 OPERATING SUPPLIES 4,000.00 4,694.62 -694.62 -17.37 %-62.16101-1120-710015 4,000.00 PRINTING/BINDING 350.00 141.46 208.54 59.58 %0.00101-1120-710030 350.00 MEMBERSHIPS/DUES 2,500.00 4,814.00 -2,314.00 -92.56 %0.00101-1120-710055 2,500.00 CONFERENCES/MEETINGS 5,000.00 2,513.27 2,486.73 49.73 %0.00101-1120-722005 5,000.00 TRAINING 12,000.00 187.77 11,812.23 98.44 %0.00101-1120-722010 12,000.00 TELEPHONE 3,500.00 1,557.80 1,942.20 55.49 %0.00101-1120-725010 3,500.00 PROFESSIONAL SERVICES 60,000.00 100,449.50 -40,449.50 -67.42 %0.00101-1120-730000 60,000.00 MBASIA ANNUAL LIAB. PREMIUM 10,000.00 12,828.11 -2,828.11 -28.28 %0.00101-1120-735002 10,000.00 Department: 1120 - CITY MANAGER Total:543,570.6526,283.571,192,999.00 1,192,999.00 649,428.35 54.44 % Department: 1120 - CITY MANAGER Total:543,570.6526,283.571,192,999.00 1,192,999.00 649,428.35 54.44 % Department: 1125 - RDA GENERAL
Department: 1125 - RDA GENERAL
GROUP HEALTH INSURANCE 0.00 25.09 -25.09 0.00 %0.00101-1125-701009 0.00 WORKERS COMPENSATION 6,250.00 0.00 6,250.00 100.00 %0.00101-1125-701011 6,250.00 CalPERS Retirees HLTH Contribution 0.00 912.00 -912.00 0.00 %0.00101-1125-701025 0.00 OFFICE SUPPLIES 2,500.00 519.22 1,980.78 79.23 %0.00101-1125-710001 2,500.00 POSTAGE 200.00 0.00 200.00 100.00 %0.00101-1125-710005 200.00 OPERATING SUPPLIES 5,500.00 3,441.57 2,058.43 37.43 %0.00101-1125-710015 5,500.00 FUEL/OIL 500.00 0.11 499.89 99.98 %0.00101-1125-710035 500.00 REPAIRS/MAINTENANCE 5,400.00 899.18 4,500.82 83.35 %0.00101-1125-710040 5,400.00 TRAINING 3,000.00 220.77 2,779.23 92.64 %0.00101-1125-722010 3,000.00 GAS/ELECTRIC 3,500.00 1,423.59 2,076.41 59.33 %0.00101-1125-725001 3,500.00 WATER/SEWER 3,500.00 214.08 3,285.92 93.88 %34.32101-1125-725005 3,500.00 TELEPHONE 2,500.00 864.61 1,635.39 65.42 %0.00101-1125-725010 2,500.00 LEGAL NOTICES 3,000.00 0.00 3,000.00 100.00 %0.00101-1125-728000 3,000.00 PROFESSIONAL SERVICES 18,000.00 0.00 18,000.00 100.00 %0.00101-1125-730000 18,000.00 AUDITING/LEGAL SERVICES 6,000.00 0.00 6,000.00 100.00 %0.00101-1125-730001 6,000.00 PROPERTY INSURANCE 6,700.00 0.00 6,700.00 100.00 %0.00101-1125-735001 6,700.00 CONTRACTS:JANITORIAL 3,300.00 0.00 3,300.00 100.00 %0.00101-1125-740100 3,300.00 Department: 1125 - RDA GENERAL Total:8,520.2234.3269,850.00 69,850.00 61,329.78 87.80 % Department: 1125 - RDA GENERAL Total:8,520.2234.3269,850.00 69,850.00 61,329.78 87.80 % Department: 1150 - CITY TREASURER
Department: 1150 - CITY TREASURER
SALARIES REGULAR 3,113.00 1,846.08 1,266.92 40.70 %115.38101-1150-701001 3,113.00 GROUP HEALTH INSURANCE 38,271.00 17,775.73 20,495.27 53.55 %1,344.44101-1150-701009 38,271.00 LIFE & LTD INSURANCES 0.00 41.30 -41.30 0.00 %2.95101-1150-701010 0.00 WORKERS COMPENSATION 250.00 0.00 250.00 100.00 %0.00101-1150-701011 250.00 MEDICARE 0.00 19.31 -19.31 0.00 %1.16101-1150-701013 0.00 F.I.C.A. OASDI 0.00 114.40 -114.40 0.00 %7.15101-1150-701014 0.00 Department: 1150 - CITY TREASURER Total:19,796.821,471.0841,634.00 41,634.00 21,837.18 52.45 % Department: 1150 - CITY TREASURER Total:19,796.821,471.0841,634.00 41,634.00 21,837.18 52.45 % Department: 1155 - FINANCE
Department: 1155 - FINANCE
SALARIES REGULAR 713,834.00 405,146.54 308,687.46 43.24 %27,143.90101-1155-701001 713,834.00 SALARIES TEMPORARY 0.00 7,382.09 -7,382.09 0.00 %663.93101-1155-701002 0.00 SALARIES OT 3,000.00 900.04 2,099.96 70.00 %106.45101-1155-701003 3,000.00 OTHER COMPENSATION 27,062.00 11,980.82 15,081.18 55.73 %893.07101-1155-701004 27,062.00 A.3.d
Packet Pg. 46
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 4 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Retirement 58,858.00 63,553.40 -4,695.40 -7.98 %4,146.81101-1155-701005 58,858.00 UNEMPLOYMENT INS PAYMENT 0.00 4,793.56 -4,793.56 0.00 %0.00101-1155-701007 0.00 GROUP HEALTH INSURANCE 138,795.00 105,678.13 33,116.87 23.86 %8,362.07101-1155-701009 138,795.00 LIFE & LTD INSURANCES 7,904.00 3,685.88 4,218.12 53.37 %279.36101-1155-701010 7,904.00 WORKERS COMPENSATION 50,000.00 0.00 50,000.00 100.00 %0.00101-1155-701011 50,000.00 MEDICARE 8,099.00 6,395.86 1,703.14 21.03 %424.83101-1155-701013 8,099.00 F.I.C.A. OASDI 0.00 10.96 -10.96 0.00 %0.79101-1155-701014 0.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 1,522.00 -1,522.00 0.00 %0.00101-1155-701025 0.00 LEAVE PAYOUTS 10,000.00 7,132.96 2,867.04 28.67 %0.00101-1155-701030 10,000.00 OFFICE SUPPLIES 2,500.00 5,827.66 -3,327.66 -133.11 %-26.87101-1155-710001 2,500.00 POSTAGE 5,500.00 2,411.09 3,088.91 56.16 %0.00101-1155-710005 5,500.00 OPERATING SUPPLIES 3,000.00 6,586.02 -3,586.02 -119.53 %6.30101-1155-710015 3,000.00 PRINTING/BINDING 5,000.00 2,341.28 2,658.72 53.17 %316.07101-1155-710030 5,000.00 REPAIRS/MAINTENANCE 1,500.00 505.71 994.29 66.29 %0.00101-1155-710040 1,500.00 RENTALS/LEASES 5,500.00 2,433.44 3,066.56 55.76 %0.00101-1155-710045 5,500.00 MEMBERSHIPS/DUES 2,500.00 1,451.58 1,048.42 41.94 %0.00101-1155-710055 2,500.00 CONFERENCES/MEETINGS 3,500.00 116.77 3,383.23 96.66 %0.00101-1155-722005 3,500.00 TRAINING 10,000.00 9,222.65 777.35 7.77 %130.72101-1155-722010 10,000.00 GAS/ELECTRIC 1,800.00 943.97 856.03 47.56 %0.00101-1155-725001 1,800.00 TELEPHONE 1,500.00 1,823.74 -323.74 -21.58 %0.00101-1155-725010 1,500.00 FEES: FILING/DUMP 1,000.00 0.00 1,000.00 100.00 %0.00101-1155-729000 1,000.00 PROFESSIONAL SERVICES 20,000.00 30,628.14 -10,628.14 -53.14 %0.00101-1155-730000 20,000.00 MBASIA ANNUAL LIAB. PREMIUM 12,000.00 15,393.73 -3,393.73 -28.28 %0.00101-1155-735002 12,000.00 Contracts: Bank Service Charge 2,000.00 0.00 2,000.00 100.00 %0.00101-1155-740025 2,000.00 CONTRACT: COMPUTER PROGRAMS 36,000.00 31,413.01 4,586.99 12.74 %0.00101-1155-740027 36,000.00 CONTRACTS: LEGAL SERVICES 20,000.00 3,250.00 16,750.00 83.75 %0.00101-1155-740087 20,000.00 CONTRACTS: CH POSTAGE MACHINE 2,500.00 1,304.02 1,195.98 47.84 %0.00101-1155-740088 2,500.00 CONTRACTS: PEST CONTROL 2,000.00 464.12 1,535.88 76.79 %0.00101-1155-740187 2,000.00 Department: 1155 - FINANCE Total:734,299.1742,447.431,155,352.00 1,155,352.00 421,052.83 36.44 % Department: 1155 - FINANCE Total:734,299.1742,447.431,155,352.00 1,155,352.00 421,052.83 36.44 % Department: 1157 - INFORMATION SYSTEMS
Department: 1157 - INFORMATION SYSTEMS
SALARIES REGULAR 239,217.00 97,792.75 141,424.25 59.12 %6,089.88101-1157-701001 239,217.00 OTHER COMPENSATION 4,874.00 14,934.39 -10,060.39 -206.41 %551.63101-1157-701004 4,874.00 Retirement 36,126.00 43,990.32 -7,864.32 -21.77 %2,638.77101-1157-701005 36,126.00 GROUP HEALTH INSURANCE 50,844.00 15,844.35 34,999.65 68.84 %1,174.39101-1157-701009 50,844.00 LIFE & LTD INSURANCES 2,706.00 855.25 1,850.75 68.39 %60.25101-1157-701010 2,706.00 WORKERS COMPENSATION 4,000.00 0.00 4,000.00 100.00 %0.00101-1157-701011 4,000.00 MEDICARE 3,467.00 1,842.47 1,624.53 46.86 %99.05101-1157-701013 3,467.00 LEAVE PAYOUTS 10,000.00 10,806.04 -806.04 -8.06 %0.00101-1157-701030 10,000.00 OFFICE SUPPLIES 350.00 350.00 0.00 0.00 %0.00101-1157-710001 350.00 OPERATING SUPPLIES 400.00 84.14 315.86 78.97 %0.00101-1157-710015 400.00 FUEL/OIL 6,000.00 2,410.58 3,589.42 59.82 %0.00101-1157-710035 6,000.00 REPAIRS/MAINTENANCE 350.00 0.00 350.00 100.00 %0.00101-1157-710040 350.00 MEMBERSHIPS/DUES 200.00 0.00 200.00 100.00 %0.00101-1157-710055 200.00 CONFERENCES/MEETINGS 5,000.00 15.00 4,985.00 99.70 %0.00101-1157-722005 5,000.00 TRAINING 20,000.00 0.00 20,000.00 100.00 %0.00101-1157-722010 20,000.00 TELEPHONE 2,500.00 1,054.11 1,445.89 57.84 %0.00101-1157-725010 2,500.00 PROFESSIONAL SERVICES 60,000.00 19,474.84 40,525.16 67.54 %0.00101-1157-730000 60,000.00 CITY NW & COMPUTER REPAIRS 10,000.00 6,444.39 3,555.61 35.56 %0.00101-1157-731004 10,000.00 CITY NW & COMPUTER REPLACEM…30,100.00 17,560.78 12,539.22 41.66 %0.00101-1157-731005 30,100.00 COMPUTER SOFTWARE 2,150.00 0.00 2,150.00 100.00 %0.00101-1157-731006 2,150.00 CITY NETWORK SUPPLIES 2,500.00 78.66 2,421.34 96.85 %0.00101-1157-731008 2,500.00 CONTRACTS: NETWORK SERVICES 84,000.00 42,846.30 41,153.70 48.99 %2,764.70101-1157-740014 84,000.00 CONTRACT: COMPUTER PROGRAMS 81,000.00 15,280.61 65,719.39 81.14 %0.00101-1157-740027 81,000.00 CONTRACTS: GPS Monitoring 0.00 972.88 -972.88 0.00 %115.72101-1157-740109 0.00 HARDWARE MAINT - IS 117,000.00 98,873.51 18,126.49 15.49 %0.00101-1157-740196 117,000.00 MACHINERY/EQUIPMENT 104,000.00 0.00 104,000.00 100.00 %0.00101-1157-750070 104,000.00 A.3.d
Packet Pg. 47
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 5 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Department: 1157 - INFORMATION SYSTEMS Total:391,511.3713,494.39876,784.00 876,784.00 485,272.63 55.35 % Department: 1157 - INFORMATION SYSTEMS Total:391,511.3713,494.39876,784.00 876,784.00 485,272.63 55.35 % Department: 1160 - HUMAN RESOURCES
Department: 1160 - HUMAN RESOURCES
SALARIES REGULAR 424,039.00 242,717.32 181,321.68 42.76 %15,795.08101-1160-701001 424,039.00 SALARIES OT 5,000.00 0.00 5,000.00 100.00 %0.00101-1160-701003 5,000.00 OTHER COMPENSATION 6,271.00 9,909.12 -3,638.12 -58.01 %750.57101-1160-701004 6,271.00 Retirement 38,650.00 50,107.06 -11,457.06 -29.64 %3,193.29101-1160-701005 38,650.00 GROUP HEALTH INSURANCE 113,415.00 64,983.24 48,431.76 42.70 %7,404.25101-1160-701009 113,415.00 LIFE & LTD INSURANCES 5,806.00 2,860.00 2,946.00 50.74 %213.50101-1160-701010 5,806.00 WORKERS COMPENSATION 4,500.00 0.00 4,500.00 100.00 %0.00101-1160-701011 4,500.00 MEDICARE 6,144.00 3,799.06 2,344.94 38.17 %239.41101-1160-701013 6,144.00 F.I.C.A. OASDI 0.00 4.26 -4.26 0.00 %0.31101-1160-701014 0.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 1,069.00 -1,069.00 0.00 %0.00101-1160-701025 0.00 LEAVE PAYOUTS 5,000.00 4,516.44 483.56 9.67 %0.00101-1160-701030 5,000.00 OFFICE SUPPLIES 1,200.00 2,461.62 -1,261.62 -105.14 %58.98101-1160-710001 1,200.00 POSTAGE 200.00 742.87 -542.87 -271.44 %0.00101-1160-710005 200.00 OPERATING SUPPLIES 5,500.00 24,153.09 -18,653.09 -339.15 %0.00101-1160-710015 5,500.00 LAB & MEDICAL 1,700.00 0.00 1,700.00 100.00 %0.00101-1160-710016 1,700.00 ADVERTISING 3,500.00 920.00 2,580.00 73.71 %0.00101-1160-710025 3,500.00 PRINTING/BINDING 1,000.00 0.00 1,000.00 100.00 %0.00101-1160-710030 1,000.00 Fuel/Oil 0.00 51.84 -51.84 0.00 %0.00101-1160-710035 0.00 RENTALS/LEASES 32,600.00 18,849.35 13,750.65 42.18 %0.00101-1160-710045 32,600.00 MEMBERSHIPS/DUES 3,000.00 1,345.96 1,654.04 55.13 %0.00101-1160-710055 3,000.00 CONFERENCES/MEETINGS 3,000.00 0.00 3,000.00 100.00 %0.00101-1160-722005 3,000.00 TRAINING 50,000.00 20,272.25 29,727.75 59.46 %0.00101-1160-722010 50,000.00 GAS/ELECTRIC 2,000.00 1,955.58 44.42 2.22 %0.00101-1160-725001 2,000.00 WATER/SEWER 1,000.00 352.40 647.60 64.76 %0.00101-1160-725005 1,000.00 TELEPHONE 2,200.00 2,139.22 60.78 2.76 %0.00101-1160-725010 2,200.00 PROFESSIONAL SERVICES 150,000.00 52,165.92 97,834.08 65.22 %-292.50101-1160-730000 150,000.00 CONTRACTS: EAP 12,000.00 0.00 12,000.00 100.00 %0.00101-1160-740054 12,000.00 CONTRACTS: LEGAL SERVICES 50,000.00 46,275.20 3,724.80 7.45 %0.00101-1160-740087 50,000.00 CPS TESTING SERVICES 1,000.00 0.00 1,000.00 100.00 %0.00101-1160-740161 1,000.00 CONTRACTS: PEST CONTROL 4,000.00 440.00 3,560.00 89.00 %0.00101-1160-740187 4,000.00 Department: 1160 - HUMAN RESOURCES Total:552,090.8027,362.89932,725.00 932,725.00 380,634.20 40.81 % Department: 1160 - HUMAN RESOURCES Total:552,090.8027,362.89932,725.00 932,725.00 380,634.20 40.81 % Department: 2025 - ANIMAL CONTROL
Department: 2025 - ANIMAL CONTROL
SALARIES REGULAR 723,359.00 264,787.62 458,571.38 63.39 %16,796.38101-2025-701001 723,359.00 SALARIES TEMPORARY 15,000.00 3,200.00 11,800.00 78.67 %800.00101-2025-701002 15,000.00 SALARIES OT 10,000.00 36,956.55 -26,956.55 -269.57 %3,011.68101-2025-701003 10,000.00 OTHER COMPENSATION 23,071.00 12,639.68 10,431.32 45.21 %407.90101-2025-701004 23,071.00 RETIREMENT 48,113.00 20,769.88 27,343.12 56.83 %1,382.72101-2025-701005 48,113.00 GROUP HEALTH INSURANCE 232,645.00 69,819.08 162,825.92 69.99 %5,427.22101-2025-701009 232,645.00 LIFE & LTD INSURANCES 10,542.00 2,796.38 7,745.62 73.47 %200.85101-2025-701010 10,542.00 WORKERS COMPENSATION 15,500.00 0.00 15,500.00 100.00 %0.00101-2025-701011 15,500.00 MEDICARE 10,377.00 4,605.64 5,771.36 55.62 %304.05101-2025-701013 10,377.00 F.I.C.A. OASDI 0.00 50.20 -50.20 0.00 %0.00101-2025-701014 0.00 UNIFORM ALLOWANCE 0.00 600.00 -600.00 0.00 %0.00101-2025-701015 0.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 1,069.00 -1,069.00 0.00 %0.00101-2025-701025 0.00 LEAVE PAYOUTS 10,000.00 0.00 10,000.00 100.00 %0.00101-2025-701030 10,000.00 OFFICE SUPPLIES 4,000.00 3,249.86 750.14 18.75 %0.00101-2025-710001 4,000.00 POSTAGE 2,000.00 539.40 1,460.60 73.03 %0.00101-2025-710005 2,000.00 OPERATING SUPPLIES 25,000.00 9,032.06 15,967.94 63.87 %0.00101-2025-710015 25,000.00 LAB & MEDICAL 25,000.00 44,638.98 -19,638.98 -78.56 %0.00101-2025-710016 25,000.00 ANIMAL FEED 7,000.00 6,185.28 814.72 11.64 %0.00101-2025-710017 7,000.00 COMMUNICATIONS 1,000.00 0.00 1,000.00 100.00 %0.00101-2025-710020 1,000.00 A.3.d
Packet Pg. 48
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 6 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
PRINTING/BINDING 1,500.00 1,003.48 496.52 33.10 %0.00101-2025-710030 1,500.00 FUEL/OIL 20,000.00 5,802.24 14,197.76 70.99 %0.00101-2025-710035 20,000.00 REPAIRS/MAINTENANCE 9,000.00 5,945.35 3,054.65 33.94 %0.00101-2025-710040 9,000.00 BOOKS/PUBLICATIONS 250.00 240.16 9.84 3.94 %0.00101-2025-710050 250.00 MEMBERSHIPS/DUES 500.00 100.00 400.00 80.00 %0.00101-2025-710055 500.00 TRAINING 10,000.00 2,990.00 7,010.00 70.10 %0.00101-2025-722010 10,000.00 GAS/ELECTRIC 20,000.00 12,635.82 7,364.18 36.82 %0.00101-2025-725001 20,000.00 WATER/SEWER 2,400.00 1,094.28 1,305.72 54.41 %171.14101-2025-725005 2,400.00 TELEPHONE 4,500.00 2,082.29 2,417.71 53.73 %0.00101-2025-725010 4,500.00 PROFESSIONAL SERVICES 65,000.00 18,662.00 46,338.00 71.29 %0.00101-2025-730000 65,000.00 UNIFORM PURCHASES 5,000.00 3,781.74 1,218.26 24.37 %0.00101-2025-731000 5,000.00 MBASIA ANNUAL LIAB. PREMIUM 17,000.00 21,807.79 -4,807.79 -28.28 %0.00101-2025-735002 17,000.00 CONTRACTS: ANIMAL DISPOSAL 17,000.00 6,982.00 10,018.00 58.93 %0.00101-2025-740010 17,000.00 CONTRACTS: ALARMS 6,000.00 3,041.24 2,958.76 49.31 %0.00101-2025-740016 6,000.00 Contracts: Bank Service Charge 250.00 0.00 250.00 100.00 %0.00101-2025-740025 250.00 CONTRACTS: SOFTWARE SUPPORT 18,000.00 1,311.50 16,688.50 92.71 %0.00101-2025-740050 18,000.00 CONTRACTS: JANITORIAL 7,000.00 3,711.17 3,288.83 46.98 %0.00101-2025-740100 7,000.00 MACHINERY/EQUIPMENT 10,000.00 3,500.00 6,500.00 65.00 %0.00101-2025-750070 10,000.00 Department: 2025 - ANIMAL CONTROL Total:575,630.6728,501.941,376,007.00 1,376,007.00 800,376.33 58.17 % Department: 2025 - ANIMAL CONTROL Total:575,630.6728,501.941,376,007.00 1,376,007.00 800,376.33 58.17 % Department: 2205 - FIRE DEPARTMENT
Department: 2205 - FIRE DEPARTMENT
SALARIES REGULAR 5,680,364.00 3,612,432.18 2,067,931.82 36.40 %219,826.40101-2205-701001 5,680,364.00 SALARIES OT 1,500,000.00 1,029,142.18 470,857.82 31.39 %52,585.01101-2205-701003 1,500,000.00 OTHER COMPENSATION 400,000.00 260,840.09 139,159.91 34.79 %17,996.42101-2205-701004 400,000.00 RETIREMENT 1,250,000.00 971,620.10 278,379.90 22.27 %60,748.98101-2205-701005 1,250,000.00 GROUP HEALTH INSURANCE 1,349,296.00 820,614.86 528,681.14 39.18 %59,830.76101-2205-701009 1,349,296.00 LIFE & LTD INSURANCES 19,478.00 17,070.81 2,407.19 12.36 %1,196.78101-2205-701010 19,478.00 WORKERS COMPENSATION 625,000.00 0.00 625,000.00 100.00 %0.00101-2205-701011 625,000.00 MEDICARE 82,288.00 73,142.87 9,145.13 11.11 %4,235.52101-2205-701013 82,288.00 UNIFORM ALLOWANCE 59,800.00 22,742.08 37,057.92 61.97 %1,623.90101-2205-701015 59,800.00 CALPERS RETIREES HLTH CONTRIBUT 8,000.00 4,276.00 3,724.00 46.55 %0.00101-2205-701025 8,000.00 W/C 4850 100,000.00 78,346.29 21,653.71 21.65 %10,134.15101-2205-701028 100,000.00 W/C SALARY CONTINUATION (2/3)0.00 5,658.84 -5,658.84 0.00 %0.00101-2205-701029 0.00 LEAVE PAYOUTS 200,000.00 115,535.93 84,464.07 42.23 %0.00101-2205-701030 200,000.00 OFFICE SUPPLIES 4,500.00 4,391.61 108.39 2.41 %0.00101-2205-710001 4,500.00 POSTAGE 2,000.00 402.30 1,597.70 79.89 %0.00101-2205-710005 2,000.00 OPERATING SUPPLIES 145,000.00 89,548.26 55,451.74 38.24 %0.00101-2205-710015 145,000.00 LAB & MEDICAL 33,000.00 13,666.46 19,333.54 58.59 %0.00101-2205-710016 33,000.00 COMMUNICATIONS 20,000.00 11,266.75 8,733.25 43.67 %289.20101-2205-710020 20,000.00 ADVERTISING 2,600.00 2,663.07 -63.07 -2.43 %0.00101-2205-710025 2,600.00 PRINTING/BINDING 1,650.00 710.09 939.91 56.96 %0.00101-2205-710030 1,650.00 FUEL/OIL 91,000.00 45,924.69 45,075.31 49.53 %0.00101-2205-710035 91,000.00 REPAIRS/MAINTENANCE 50,000.00 12,480.52 37,519.48 75.04 %0.00101-2205-710040 50,000.00 RENTALS/LEASES 16,120.00 7,100.35 9,019.65 55.95 %0.00101-2205-710045 16,120.00 BOOKS/PUBLICATIONS 2,250.00 1,180.27 1,069.73 47.54 %0.00101-2205-710050 2,250.00 MEMBERSHIPS/DUES 7,500.00 5,398.75 2,101.25 28.02 %0.00101-2205-710055 7,500.00 CONFERENCES/MEETINGS 5,000.00 3,035.82 1,964.18 39.28 %0.00101-2205-722005 5,000.00 TRAINING 65,000.00 20,701.57 44,298.43 68.15 %0.00101-2205-722010 65,000.00 GAS/ELECTRIC 63,000.00 29,920.82 33,079.18 52.51 %2,509.45101-2205-725001 63,000.00 WATER/SEWER 19,000.00 8,419.65 10,580.35 55.69 %311.04101-2205-725005 19,000.00 TELEPHONE 26,400.00 11,803.06 14,596.94 55.29 %210.26101-2205-725010 26,400.00 FEES: FILING/DUMP 2,100.00 2,172.00 -72.00 -3.43 %0.00101-2205-729000 2,100.00 PROFESSIONAL SERVICES 98,900.00 9,217.14 89,682.86 90.68 %0.00101-2205-730000 98,900.00 UNIFORM PURCHASES 15,000.00 3,406.06 11,593.94 77.29 %0.00101-2205-731000 15,000.00 MBASIA ANNUAL LIAB. PREMIUM 174,000.00 223,209.11 -49,209.11 -28.28 %0.00101-2205-735002 174,000.00 ALARM MONITORING 1,500.00 879.00 621.00 41.40 %0.00101-2205-740015 1,500.00 CONTRACT: COMPUTER PROGRAMS 28,900.00 25,309.61 3,590.39 12.42 %0.00101-2205-740027 28,900.00 A.3.d
Packet Pg. 49
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 7 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Contracts: Comm 911 675,000.00 373,727.42 301,272.58 44.63 %0.00101-2205-740030 675,000.00 FIRE SPRINKLER ANNUAL MAINTEN…4,000.00 0.00 4,000.00 100.00 %0.00101-2205-740032 4,000.00 Contracts: Lexipol 10,000.00 10,553.52 -553.52 -5.54 %0.00101-2205-740033 10,000.00 Contracts: SJB Lease Agreement 40,800.00 20,400.00 20,400.00 50.00 %0.00101-2205-740035 40,800.00 CONTRACTS: LEGAL SERVICES 10,000.00 7,479.00 2,521.00 25.21 %0.00101-2205-740087 10,000.00 CONTRACTS: Oxygen Cylinders 2,500.00 134.86 2,365.14 94.61 %0.00101-2205-740125 2,500.00 CONTRACTS: PEST CONTROL 3,000.00 1,482.00 1,518.00 50.60 %0.00101-2205-740187 3,000.00 CONTRACTS: WEED ABATEMENT 10,000.00 4,007.25 5,992.75 59.93 %0.00101-2205-740363 10,000.00 INTEREST PAYMENTS 58,144.00 17,954.14 40,189.86 69.12 %0.00101-2205-747000 58,144.00 PRINCIPAL PAYMENTS 362,628.00 148,822.21 213,805.79 58.96 %0.00101-2205-748000 362,628.00 IMPROVEMENTS 250,000.00 76,963.36 173,036.64 69.21 %0.00101-2205-750050 250,000.00 MACHINERY/EQUIPMENT 10,000.00 126.95 9,873.05 98.73 %0.00101-2205-750070 10,000.00 VEHICLES 0.00 489.83 -489.83 0.00 %0.00101-2205-750080 0.00 Department: 2205 - FIRE DEPARTMENT Total:8,206,369.73431,497.8713,584,718.00 13,584,718.00 5,378,348.27 39.59 % Department: 2205 - FIRE DEPARTMENT Total:8,206,369.73431,497.8713,584,718.00 13,584,718.00 5,378,348.27 39.59 % Department: 2207 - SOLID WASTE CONTRACTS/HAZ STAFF
Department: 2207 - SOLID WASTE CONTRACTS/HAZ STAFF
OTHER COMPENSATION 5,000.00 2,400.00 2,600.00 52.00 %0.00101-2207-701004 5,000.00 RETIREMENT 2,300.00 876.24 1,423.76 61.90 %0.00101-2207-701005 2,300.00 GROUP HEALTH INSURANCE 1,700.00 508.75 1,191.25 70.07 %0.00101-2207-701009 1,700.00 LIFE & LTD INSURANCES 57.00 14.38 42.62 74.77 %0.00101-2207-701010 57.00 WORKERS COMPENSATION 350.00 0.00 350.00 100.00 %0.00101-2207-701011 350.00 MEDICARE 96.00 35.32 60.68 63.21 %0.00101-2207-701013 96.00 FEES: FILING/DUMP 28,750.00 53,960.00 -25,210.00 -87.69 %0.00101-2207-729000 28,750.00 PROFESSIONAL SERVICES 20,000.00 12,936.22 7,063.78 35.32 %0.00101-2207-730000 20,000.00 CONTRACTS: SBC SOLID WASTE A 250,000.00 330,067.71 -80,067.71 -32.03 %0.00101-2207-740352 250,000.00 Department: 2207 - SOLID WASTE CONTRACTS/HAZ STAFF Total:400,798.620.00308,253.00 308,253.00 -92,545.62 -30.02 % Department: 2207 - SOLID WASTE CONTRACTS/HAZ STAFF Total:400,798.620.00308,253.00 308,253.00 -92,545.62 -30.02 % Department: 2500 - POLICE DEPARTMENT
Department: 2500 - POLICE DEPARTMENT
SALARIES REGULAR 6,145,771.00 3,301,163.21 2,844,607.79 46.29 %215,269.81101-2500-701001 6,145,771.00 SALARIES TEMPORARY 30,000.00 17,031.72 12,968.28 43.23 %1,623.72101-2500-701002 30,000.00 SALARIES OT 500,000.00 399,102.75 100,897.25 20.18 %30,807.47101-2500-701003 500,000.00 OTHER COMPENSATION 544,363.00 701,618.25 -157,255.25 -28.89 %27,473.00101-2500-701004 544,363.00 RETIREMENT 965,816.00 1,065,828.03 -100,012.03 -10.36 %67,577.61101-2500-701005 965,816.00 GROUP HEALTH INSURANCE 1,515,949.00 763,900.28 752,048.72 49.61 %58,169.25101-2500-701009 1,515,949.00 LIFE & LTD INSURANCES 38,404.00 18,333.83 20,070.17 52.26 %1,353.07101-2500-701010 38,404.00 WORKERS COMPENSATION 240,000.00 0.00 240,000.00 100.00 %0.00101-2500-701011 240,000.00 MEDICARE 88,997.00 67,950.51 21,046.49 23.65 %4,186.78101-2500-701013 88,997.00 F.I.C.A. OASDI 0.00 10,379.40 -10,379.40 0.00 %0.83101-2500-701014 0.00 UNIFORM ALLOWANCE 41,700.00 16,548.13 25,151.87 60.32 %0.00101-2500-701015 41,700.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 7,942.00 -7,942.00 0.00 %0.00101-2500-701025 0.00 RETIREE MEDICARE CONTRIBUTION 0.00 3,200.00 -3,200.00 0.00 %0.00101-2500-701026 0.00 W/C 4850 0.00 10,819.78 -10,819.78 0.00 %5,409.89101-2500-701028 0.00 W/C SALARY CONTINUATION (2/3)0.00 188.56 -188.56 0.00 %0.00101-2500-701029 0.00 LEAVE PAYOUTS 150,000.00 95,406.44 54,593.56 36.40 %4,703.48101-2500-701030 150,000.00 OFFICE SUPPLIES 11,000.00 5,722.53 5,277.47 47.98 %0.00101-2500-710001 11,000.00 POSTAGE 2,500.00 2,088.37 411.63 16.47 %0.00101-2500-710005 2,500.00 OPERATING SUPPLIES 110,000.00 42,005.68 67,994.32 61.81 %0.00101-2500-710015 110,000.00 LAB & MEDICAL 19,000.00 7,377.00 11,623.00 61.17 %0.00101-2500-710016 19,000.00 COMMUNICATIONS 6,000.00 7,119.22 -1,119.22 -18.65 %0.00101-2500-710020 6,000.00 ADVERTISING 3,000.00 4,049.67 -1,049.67 -34.99 %0.00101-2500-710025 3,000.00 PRINTING/BINDING 8,000.00 2,643.29 5,356.71 66.96 %0.00101-2500-710030 8,000.00 FUEL/OIL 120,000.00 82,458.74 37,541.26 31.28 %0.00101-2500-710035 120,000.00 REPAIRS/MAINTENANCE 150,000.00 37,582.29 112,417.71 74.95 %0.00101-2500-710040 150,000.00 RENTALS/LEASES 7,000.00 3,598.33 3,401.67 48.60 %0.00101-2500-710045 7,000.00 BOOKS/PUBLICATIONS 1,500.00 148.96 1,351.04 90.07 %0.00101-2500-710050 1,500.00 A.3.d
Packet Pg. 50
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 8 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
MEMBERSHIPS/DUES 3,000.00 1,765.00 1,235.00 41.17 %0.00101-2500-710055 3,000.00 TRAINING 125,000.00 31,035.42 93,964.58 75.17 %-890.00101-2500-722010 125,000.00 GAS/ELECTRIC 75,000.00 53,246.35 21,753.65 29.00 %0.00101-2500-725001 75,000.00 WATER/SEWER 14,000.00 10,343.03 3,656.97 26.12 %324.34101-2500-725005 14,000.00 TELEPHONE 45,000.00 26,508.65 18,491.35 41.09 %0.00101-2500-725010 45,000.00 FEES: FILING/DUMP 3,000.00 720.61 2,279.39 75.98 %0.00101-2500-729000 3,000.00 PROFESSIONAL SERVICES 65,000.00 26,992.38 38,007.62 58.47 %0.00101-2500-730000 65,000.00 EDUCATION CERT INCENTIVE 20,000.00 3,234.15 16,765.85 83.83 %0.00101-2500-730155 20,000.00 UNIFORM PURCHASES 30,000.00 15,727.79 14,272.21 47.57 %-450.96101-2500-731000 30,000.00 CITY NW & COMPUTER REPLACEM…25,000.00 445.00 24,555.00 98.22 %0.00101-2500-731005 25,000.00 COMPUTER SOFTWARE 50,000.00 28,636.97 21,363.03 42.73 %0.00101-2500-731006 50,000.00 PROPERTY INSURANCE 45,000.00 0.00 45,000.00 100.00 %0.00101-2500-735001 45,000.00 MBASIA ANNUAL LIAB. PREMIUM 146,000.00 187,290.40 -41,290.40 -28.28 %0.00101-2500-735002 146,000.00 Contracts: Crime Hot Line 3,600.00 3,527.52 72.48 2.01 %0.00101-2500-740012 3,600.00 Contracts: Alarm 5,000.00 2,281.92 2,718.08 54.36 %0.00101-2500-740016 5,000.00 Contracts: Comm 911 562,000.00 364,436.66 197,563.34 35.15 %0.00101-2500-740030 562,000.00 Contracts: Health & Wellness Progr…16,000.00 913.59 15,086.41 94.29 %0.00101-2500-740045 16,000.00 Contracts: Cable 1,600.00 1,189.86 410.14 25.63 %0.00101-2500-740058 1,600.00 CONTRACTS: LEGAL SERVICES 35,000.00 21,732.75 13,267.25 37.91 %0.00101-2500-740087 35,000.00 Contracts: HVAC Maintenance 3,500.00 0.00 3,500.00 100.00 %0.00101-2500-740092 3,500.00 CONTRACTS: GPS Monitoring 0.00 349.04 -349.04 0.00 %0.00101-2500-740109 0.00 Contracts: Generator Maint.3,000.00 437.00 2,563.00 85.43 %0.00101-2500-740171 3,000.00 Contracts: Ground Maint.7,000.00 3,300.00 3,700.00 52.86 %0.00101-2500-740200 7,000.00 Contracts: RMS Software Maint.36,000.00 3,151.00 32,849.00 91.25 %0.00101-2500-740371 36,000.00 MACHINERY/EQUIPMENT 568,880.08 240,494.37 328,385.71 57.72 %0.00101-2500-750070 500,000.00 Department: 2500 - POLICE DEPARTMENT Total:7,701,966.43415,558.2912,517,700.00 12,586,580.08 4,884,613.65 38.81 % Department: 2500 - POLICE DEPARTMENT Total:7,701,966.43415,558.2912,517,700.00 12,586,580.08 4,884,613.65 38.81 % Department: 4000 - ENGINEERING
Department: 4000 - ENGINEERING
SALARIES REGULAR 1,136,300.00 520,050.67 616,249.33 54.23 %29,889.47101-4000-701001 1,136,300.00 SALARIES OT 2,500.00 3,299.07 -799.07 -31.96 %0.00101-4000-701003 2,500.00 OTHER COMPENSATION 34,540.00 29,651.35 4,888.65 14.15 %1,981.97101-4000-701004 34,540.00 RETIREMENT 91,884.00 84,857.65 7,026.35 7.65 %5,787.52101-4000-701005 91,884.00 GROUP HEALTH INSURANCE 286,704.00 125,538.79 161,165.21 56.21 %8,793.30101-4000-701009 286,704.00 LIFE & LTD INSURANCES 15,175.00 4,510.41 10,664.59 70.28 %284.52101-4000-701010 15,175.00 WORKERS COMPENSATION 12,000.00 0.00 12,000.00 100.00 %0.00101-4000-701011 12,000.00 MEDICARE 15,175.00 8,430.79 6,744.21 44.44 %468.27101-4000-701013 15,175.00 F.I.C.A. OASDI 0.00 11.52 -11.52 0.00 %0.44101-4000-701014 0.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 2,138.00 -2,138.00 0.00 %0.00101-4000-701025 0.00 W/C SALARY CONTINUATION (2/3)0.00 27,997.94 -27,997.94 0.00 %0.00101-4000-701029 0.00 LEAVE PAYOUTS 10,000.00 22,103.44 -12,103.44 -121.03 %0.00101-4000-701030 10,000.00 OFFICE SUPPLIES 2,000.00 3,821.31 -1,821.31 -91.07 %0.00101-4000-710001 2,000.00 POSTAGE 500.00 63.24 436.76 87.35 %0.00101-4000-710005 500.00 OPERATING SUPPLIES 10,000.00 6,006.75 3,993.25 39.93 %0.00101-4000-710015 10,000.00 ADVERTISING 1,500.00 0.00 1,500.00 100.00 %0.00101-4000-710025 1,500.00 PRINTING/BINDING 500.00 33.55 466.45 93.29 %0.00101-4000-710030 500.00 FUEL/OIL 3,000.00 1,333.55 1,666.45 55.55 %0.00101-4000-710035 3,000.00 REPAIRS/MAINTENANCE 1,500.00 1,870.84 -370.84 -24.72 %0.00101-4000-710040 1,500.00 RENTALS/LEASES 0.00 4,863.41 -4,863.41 0.00 %0.00101-4000-710045 0.00 BOOKS/PUBLICATIONS 0.00 400.88 -400.88 0.00 %0.00101-4000-710050 0.00 MEMBERSHIPS/DUES 0.00 280.00 -280.00 0.00 %0.00101-4000-710055 0.00 CONFERENCES/MEETINGS 3,000.00 2,597.02 402.98 13.43 %0.00101-4000-722005 3,000.00 TRAINING 15,000.00 1,410.90 13,589.10 90.59 %0.00101-4000-722010 15,000.00 GAS/ELECTRIC 3,000.00 2,115.94 884.06 29.47 %0.00101-4000-725001 3,000.00 WATER/SEWER 3,000.00 4,211.97 -1,211.97 -40.40 %367.81101-4000-725005 3,000.00 TELEPHONE 3,000.00 3,661.42 -661.42 -22.05 %0.00101-4000-725010 3,000.00 LEGAL NOTICES 0.00 1,177.20 -1,177.20 0.00 %0.00101-4000-728000 0.00 PROFESSIONAL SERVICES 400,000.00 39,860.77 360,139.23 90.03 %0.00101-4000-730000 400,000.00 A.3.d
Packet Pg. 51
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 9 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
ENGINEERING SERVICES 0.00 8,542.50 -8,542.50 0.00 %0.00101-4000-730003 0.00 UNIFORM PURCHASES 0.00 395.42 -395.42 0.00 %0.00101-4000-731000 0.00 MBASIA ANNUAL LIAB. PREMIUM 18,000.00 23,090.60 -5,090.60 -28.28 %0.00101-4000-735002 18,000.00 CONTRACT: COMPUTER PROGRAMS 0.00 212,977.35 -212,977.35 0.00 %0.00101-4000-740027 0.00 CONTRACTS: LEGAL SERVICES 50,000.00 24,425.00 25,575.00 51.15 %0.00101-4000-740087 50,000.00 CONTRACTS: JANITORIAL 0.00 798.70 -798.70 0.00 %0.00101-4000-740100 0.00 CONTRACTS: GPS Monitoring 0.00 972.88 -972.88 0.00 %115.72101-4000-740109 0.00 CONTRACTS: PEST CONTROL 0.00 660.00 -660.00 0.00 %0.00101-4000-740279 0.00 CONSULTING/ENGINEERING SERVIC…500,000.00 57,708.00 442,292.00 88.46 %0.00101-4000-740501 500,000.00 SOFTWARE AND LICENSING 0.00 2,537.21 -2,537.21 0.00 %2,537.21101-4000-750450 0.00 Department: 4000 - ENGINEERING Total:1,234,406.0450,226.232,618,278.00 2,618,278.00 1,383,871.96 52.85 % Department: 4000 - ENGINEERING Total:1,234,406.0450,226.232,618,278.00 2,618,278.00 1,383,871.96 52.85 % Department: 4005 - BUILDING DIVISION
Department: 4005 - BUILDING DIVISION
SALARIES REGULAR 226,075.00 35,464.38 190,610.62 84.31 %5,066.34101-4005-701001 226,075.00 OTHER COMPENSATION 3,400.00 0.00 3,400.00 100.00 %0.00101-4005-701004 3,400.00 RETIREMENT 0.00 2,723.63 -2,723.63 0.00 %389.09101-4005-701005 0.00 GROUP HEALTH INSURANCE 76,542.00 1,939.77 74,602.23 97.47 %602.95101-4005-701009 76,542.00 LIFE & LTD INSURANCES 3,116.00 376.45 2,739.55 87.92 %75.29101-4005-701010 3,116.00 MEDICARE 3,275.00 537.62 2,737.38 83.58 %81.26101-4005-701013 3,275.00 OPERATING SUPPLIES 0.00 325.78 -325.78 0.00 %0.00101-4005-710015 0.00 PRINTING/BINDING 0.00 63.89 -63.89 0.00 %0.00101-4005-710030 0.00 PROFESSIONAL SERVICES 0.00 32.00 -32.00 0.00 %0.00101-4005-730000 0.00 CONTRACTS: LEGAL SERVICES 50,000.00 0.00 50,000.00 100.00 %0.00101-4005-740087 50,000.00 Department: 4005 - BUILDING DIVISION Total:41,463.526,214.93362,408.00 362,408.00 320,944.48 88.56 % Department: 4005 - BUILDING DIVISION Total:41,463.526,214.93362,408.00 362,408.00 320,944.48 88.56 % Department: 4010 - Planning Division
Department: 4010 - Planning Division
SALARIES REGULAR 1,012,072.00 373,163.19 638,908.81 63.13 %24,471.84101-4010-701001 1,012,072.00 SALARIES TEMPORARY 0.00 1,625.00 -1,625.00 0.00 %325.00101-4010-701002 0.00 SALARIES OT 2,000.00 0.00 2,000.00 100.00 %0.00101-4010-701003 2,000.00 OTHER COMPENSATION 20,939.00 7,731.64 13,207.36 63.08 %609.79101-4010-701004 20,939.00 RETIREMENT 90,553.00 61,880.16 28,672.84 31.66 %4,008.95101-4010-701005 90,553.00 GROUP HEALTH INSURANCE 243,298.00 52,636.29 190,661.71 78.37 %4,086.27101-4010-701009 243,298.00 LIFE & LTD INSURANCES 13,797.00 3,055.41 10,741.59 77.85 %232.59101-4010-701010 13,797.00 WORKERS COMPENSATION 11,000.00 0.00 11,000.00 100.00 %0.00101-4010-701011 11,000.00 MEDICARE 14,153.00 5,751.36 8,401.64 59.36 %376.17101-4010-701013 14,153.00 F.I.C.A. OASDI 0.00 107.65 -107.65 0.00 %20.61101-4010-701014 0.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 3,358.00 -3,358.00 0.00 %0.00101-4010-701025 0.00 LEAVE PAYOUTS 10,000.00 5,163.16 4,836.84 48.37 %0.00101-4010-701030 10,000.00 OFFICE SUPPLIES 2,000.00 688.70 1,311.30 65.57 %0.00101-4010-710001 2,000.00 POSTAGE 1,500.00 393.55 1,106.45 73.76 %0.00101-4010-710005 1,500.00 OPERATING SUPPLIES 10,000.00 3,287.82 6,712.18 67.12 %0.00101-4010-710015 10,000.00 COMMUNICATIONS 1,000.00 0.00 1,000.00 100.00 %0.00101-4010-710020 1,000.00 ADVERTISING 100.00 0.00 100.00 100.00 %0.00101-4010-710025 100.00 PRINTING/BINDING 1,000.00 116.36 883.64 88.36 %0.00101-4010-710030 1,000.00 FUEL/OIL 250.00 0.00 250.00 100.00 %0.00101-4010-710035 250.00 REPAIRS/MAINTENANCE 2,000.00 879.91 1,120.09 56.00 %0.00101-4010-710040 2,000.00 RENTALS/LEASES 50,000.00 12,254.21 37,745.79 75.49 %0.00101-4010-710045 50,000.00 BOOKS/PUBLICATIONS 500.00 78.66 421.34 84.27 %0.00101-4010-710050 500.00 MEMBERSHIPS/DUES 1,500.00 0.00 1,500.00 100.00 %0.00101-4010-710055 1,500.00 CONFERENCES/MEETINGS 10,000.00 1,054.00 8,946.00 89.46 %0.00101-4010-722005 10,000.00 TRAINING 25,000.00 4,180.77 20,819.23 83.28 %0.00101-4010-722010 25,000.00 GAS/ELECTRIC 4,500.00 2,550.01 1,949.99 43.33 %0.00101-4010-725001 4,500.00 WATER/SEWER 1,000.00 214.09 785.91 78.59 %34.33101-4010-725005 1,000.00 TELEPHONE 3,000.00 4,226.82 -1,226.82 -40.89 %0.00101-4010-725010 3,000.00 LEGAL NOTICES 10,000.00 5,553.40 4,446.60 44.47 %0.00101-4010-728000 10,000.00 A.3.d
Packet Pg. 52
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 10 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Professional Services 280,165.00 320,363.27 -40,198.27 -14.35 %0.00101-4010-730000 280,165.00 PROPERTY INSURANCE 5,000.00 0.00 5,000.00 100.00 %0.00101-4010-735001 5,000.00 MBASIA ANNUAL LIAB. PREMIUM 7,500.00 9,621.08 -2,121.08 -28.28 %0.00101-4010-735002 7,500.00 CONTRACTS: PEST CONTROL 1,000.00 0.00 1,000.00 100.00 %0.00101-4010-740017 1,000.00 Contracts: Bank Service Charge 2,000.00 0.00 2,000.00 100.00 %0.00101-4010-740025 2,000.00 CONTRACT: COMPUTER PROGRAMS 150,000.00 212,903.80 -62,903.80 -41.94 %0.00101-4010-740027 150,000.00 CONTRACTS: LEGAL SERVICES 50,000.00 56,236.22 -6,236.22 -12.47 %0.00101-4010-740087 50,000.00 CONTRACTS: INSPECTION SERVICE 1,800,000.00 2,094,642.84 -294,642.84 -16.37 %0.00101-4010-740093 1,800,000.00 SOFTWARE AND LICENSING 0.00 2,970.00 -2,970.00 0.00 %0.00101-4010-750450 0.00 Department: 4010 - Planning Division Total:3,246,687.3734,165.553,836,827.00 3,836,827.00 590,139.63 15.38 % Department: 4010 - Planning Division Total:3,246,687.3734,165.553,836,827.00 3,836,827.00 590,139.63 15.38 % Department: 4100 - RISK MANAGEMENT
Department: 4100 - RISK MANAGEMENT
OFFICE SUPPLIES 200.00 0.00 200.00 100.00 %0.00101-4100-710001 200.00 OPERATING SUPPLIES 500.00 0.00 500.00 100.00 %0.00101-4100-710015 500.00 MEMBERSHIP/DUES 500.00 0.00 500.00 100.00 %0.00101-4100-710055 500.00 TRAINING 25,000.00 0.00 25,000.00 100.00 %0.00101-4100-722010 25,000.00 PROFESSIONAL SERVICES 60,000.00 0.00 60,000.00 100.00 %0.00101-4100-730000 60,000.00 Department: 4100 - RISK MANAGEMENT Total:0.000.0086,200.00 86,200.00 86,200.00 100.00 % Department: 4100 - RISK MANAGEMENT Total:0.000.0086,200.00 86,200.00 86,200.00 100.00 % Department: 4300 - CODE ENFORCEMENT
Department: 4300 - CODE ENFORCEMENT
SALARIES REGULAR 0.00 968.36 -968.36 0.00 %968.36101-4300-701001 0.00 SALARIES OT 10,000.00 0.00 10,000.00 100.00 %0.00101-4300-701003 10,000.00 OTHER COMPENSATION 0.00 750.00 -750.00 0.00 %750.00101-4300-701004 0.00 RETIREMENT 0.00 116.07 -116.07 0.00 %116.07101-4300-701005 0.00 GROUP HEALTH INSURANCE 0.00 573.31 -573.31 0.00 %573.31101-4300-701009 0.00 LIFE & LTD INSURANCES 0.00 19.16 -19.16 0.00 %19.16101-4300-701010 0.00 WORKERS COMPENSATION 3,500.00 0.00 3,500.00 100.00 %0.00101-4300-701011 3,500.00 MEDICARE 0.00 25.68 -25.68 0.00 %25.68101-4300-701013 0.00 UNIFORM ALLOWANCE 3,000.00 136.08 2,863.92 95.46 %0.00101-4300-701015 3,000.00 LEAVE PAYOUTS 10,000.00 0.00 10,000.00 100.00 %0.00101-4300-701030 10,000.00 OFFICE SUPPLIES 2,000.00 330.61 1,669.39 83.47 %0.00101-4300-710001 2,000.00 POSTAGE 1,000.00 264.00 736.00 73.60 %0.00101-4300-710005 1,000.00 OPERATING SUPPLIES 15,000.00 5,589.31 9,410.69 62.74 %0.00101-4300-710015 15,000.00 PRINTING/BINDING 4,000.00 895.79 3,104.21 77.61 %0.00101-4300-710030 4,000.00 FUEL/OIL 10,000.00 1,430.43 8,569.57 85.70 %0.00101-4300-710035 10,000.00 REPAIRS/MAINTENANCE 4,000.00 1,145.00 2,855.00 71.38 %0.00101-4300-710040 4,000.00 MEMBERSHIPS/DUES 500.00 300.00 200.00 40.00 %0.00101-4300-710055 500.00 TRAINING 10,000.00 3,672.84 6,327.16 63.27 %0.00101-4300-722010 10,000.00 TELEPHONE 3,000.00 0.00 3,000.00 100.00 %0.00101-4300-725010 3,000.00 PROFESSIONAL SERVICES 10,000.00 0.00 10,000.00 100.00 %0.00101-4300-730000 10,000.00 Education Certificate Incentive 0.00 2,000.00 -2,000.00 0.00 %0.00101-4300-730155 0.00 UNIFORM PURCHASES 3,000.00 1,475.79 1,524.21 50.81 %0.00101-4300-731000 3,000.00 CONTRACTS: LEGAL SERVICES 20,000.00 4,725.00 15,275.00 76.38 %0.00101-4300-740087 20,000.00 CONTRACTS: GPS MONITORING 5,000.00 57.86 4,942.14 98.84 %57.86101-4300-740109 5,000.00 Department: 4300 - CODE ENFORCEMENT Total:24,475.292,510.44114,000.00 114,000.00 89,524.71 78.53 % Department: 4300 - CODE ENFORCEMENT Total:24,475.292,510.44114,000.00 114,000.00 89,524.71 78.53 % Department: 5005 - VEHICLE MAINTENANCE
Department: 5005 - VEHICLE MAINTENANCE
SALARIES REGULAR 144,691.00 96,113.10 48,577.90 33.57 %5,809.29101-5005-701001 144,691.00 SALARIES TEMPORARY 1,000.00 398.40 601.60 60.16 %0.00101-5005-701002 1,000.00 SALARIES OT 5,000.00 639.47 4,360.53 87.21 %275.65101-5005-701003 5,000.00 OTHER COMPENSATION 9,400.00 7,662.02 1,737.98 18.49 %478.89101-5005-701004 9,400.00 RETIREMENT 45,000.00 28,079.41 16,920.59 37.60 %1,741.50101-5005-701005 45,000.00 GROUP HEALTH INSURANCE 40,000.00 24,060.38 15,939.62 39.85 %1,768.18101-5005-701009 40,000.00 A.3.d
Packet Pg. 53
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 11 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
LIFE & LTD INSURANCES 2,022.00 911.34 1,110.66 54.93 %62.87101-5005-701010 2,022.00 WORKERS COMPENSATION 12,500.00 0.00 12,500.00 100.00 %0.00101-5005-701011 12,500.00 MEDICARE 2,096.00 1,241.79 854.21 40.75 %76.29101-5005-701013 2,096.00 F.I.C.A. OASDI 0.00 1.37 -1.37 0.00 %0.10101-5005-701014 0.00 CALPERS RETIREES HLTH CONTRIBUT 4,000.00 1,069.00 2,931.00 73.28 %0.00101-5005-701025 4,000.00 LEAVE PAYOUTS 1,100.00 0.00 1,100.00 100.00 %0.00101-5005-701030 1,100.00 OFFICE SUPPLIES 2,000.00 466.02 1,533.98 76.70 %0.00101-5005-710001 2,000.00 POSTAGE 30.00 22.86 7.14 23.80 %0.00101-5005-710005 30.00 OPERATING SUPPLIES 10,800.00 6,512.26 4,287.74 39.70 %0.00101-5005-710015 10,800.00 LAB & MEDICAL 1,000.00 270.00 730.00 73.00 %0.00101-5005-710016 1,000.00 FUEL/OIL 6,000.00 4,172.75 1,827.25 30.45 %0.00101-5005-710035 6,000.00 REPAIRS/MAINTENANCE 5,000.00 3,775.31 1,224.69 24.49 %0.00101-5005-710040 5,000.00 RENTALS/LEASES 1,500.00 543.18 956.82 63.79 %0.00101-5005-710045 1,500.00 MEMBERSHIPS/DUES 600.00 573.00 27.00 4.50 %0.00101-5005-710055 600.00 ANIMAL VEHICLE MAINT 2,000.00 6,497.87 -4,497.87 -224.89 %0.00101-5005-710070 2,000.00 CITY HALL VEHICLE MAINT 3,000.00 1,882.74 1,117.26 37.24 %0.00101-5005-710071 3,000.00 ENGINEERING VEHICLE MAINT 1,500.00 155.34 1,344.66 89.64 %0.00101-5005-710073 1,500.00 FIRE VEHICLE MAINT 140,000.00 49,404.89 90,595.11 64.71 %0.00101-5005-710074 140,000.00 FLEET VEHICLE MAINT 1,500.00 1,634.72 -134.72 -8.98 %0.00101-5005-710075 1,500.00 PARKS VEHICLE MAINT 20,000.00 10,471.43 9,528.57 47.64 %0.00101-5005-710076 20,000.00 POLICE VEHICLE MAINT 80,000.00 46,141.78 33,858.22 42.32 %0.00101-5005-710077 80,000.00 RECREATION VEHICLE MAINT 1,000.00 3,217.07 -2,217.07 -221.71 %0.00101-5005-710078 1,000.00 STREETS VEHICLE MAINT 20,000.00 6,022.08 13,977.92 69.89 %0.00101-5005-710079 20,000.00 CONFERENCES/MEETINGS 0.00 178.40 -178.40 0.00 %0.00101-5005-722005 0.00 TRAINING 5,000.00 80.90 4,919.10 98.38 %0.00101-5005-722010 5,000.00 GAS/ELECTRIC 4,000.00 2,823.12 1,176.88 29.42 %0.00101-5005-725001 4,000.00 WATER/SEWER 700.00 423.16 276.84 39.55 %52.17101-5005-725005 700.00 TELEPHONE 1,200.00 1,409.16 -209.16 -17.43 %0.00101-5005-725010 1,200.00 FEES: FILING/DUMP 1,300.00 1,015.20 284.80 21.91 %0.00101-5005-729000 1,300.00 PROFESSIONAL SERVICES 300.00 278.60 21.40 7.13 %0.00101-5005-730000 300.00 UNIFORM PURCHASES 3,400.00 2,670.11 729.89 21.47 %0.00101-5005-731000 3,400.00 PROPERTY INSURANCE 2,800.00 0.00 2,800.00 100.00 %0.00101-5005-735001 2,800.00 MBASIA ANNUAL LIAB. PREMIUM 35,000.00 44,898.38 -9,898.38 -28.28 %0.00101-5005-735002 35,000.00 CONTRACT: COMPUTER PROGRAMS 10,500.00 9,152.07 1,347.93 12.84 %0.00101-5005-740027 10,500.00 DESIGNATED OPERATOR FUELING 1,000.00 900.00 100.00 10.00 %0.00101-5005-740094 1,000.00 CONTRACTS: GPS MONITORING 4,200.00 3,414.28 785.72 18.71 %462.88101-5005-740109 4,200.00 CONTRACTS: SAFETY KLEEN 1,600.00 887.58 712.42 44.53 %0.00101-5005-740171 1,600.00 CONTRACTS: ECO CHECK ANNUAL T…2,400.00 0.00 2,400.00 100.00 %0.00101-5005-740213 2,400.00 CONTRACTS: TOOL ALLOWANCE 1,500.00 608.05 891.95 59.46 %0.00101-5005-740366 1,500.00 MACHINERY/EQUIPMENT 10,000.00 0.00 10,000.00 100.00 %0.00101-5005-750070 10,000.00 Department: 5005 - VEHICLE MAINTENANCE Total:370,678.5910,727.82647,639.00 647,639.00 276,960.41 42.76 % Department: 5005 - VEHICLE MAINTENANCE Total:370,678.5910,727.82647,639.00 647,639.00 276,960.41 42.76 % Department: 5010 - STREET MAINTENANCE
Department: 5010 - STREET MAINTENANCE
SALARIES REGULAR 143,014.00 39,555.87 103,458.13 72.34 %1,984.01101-5010-701001 143,014.00 SALARIES TEMPORARY 80,000.00 637.60 79,362.40 99.20 %0.00101-5010-701002 80,000.00 SALARIES OT 18,000.00 15,571.92 2,428.08 13.49 %1,384.09101-5010-701003 18,000.00 OTHER COMPENSATION 5,448.00 1,663.00 3,785.00 69.48 %172.00101-5010-701004 5,448.00 RETIREMENT 76,542.00 3,168.08 73,373.92 95.86 %165.58101-5010-701005 76,542.00 GROUP HEALTH INSURANCE 0.00 32,128.34 -32,128.34 0.00 %1,522.45101-5010-701009 0.00 LIFE & LTD INSURANCES 2,058.00 484.55 1,573.45 76.46 %27.91101-5010-701010 2,058.00 MEDICARE 2,072.00 712.88 1,359.12 65.59 %33.44101-5010-701013 2,072.00 F.I.C.A. OASDI 0.00 2.48 -2.48 0.00 %0.00101-5010-701014 0.00 LEAVE PAYOUTS 5,000.00 0.00 5,000.00 100.00 %0.00101-5010-701030 5,000.00 OFFICE SUPPLIES 2,700.00 1,151.19 1,548.81 57.36 %0.00101-5010-710001 2,700.00 POSTAGE 15.00 0.63 14.37 95.80 %0.00101-5010-710005 15.00 OPERATING SUPPLIES 32,000.00 27,128.41 4,871.59 15.22 %0.00101-5010-710015 32,000.00 LAB & MEDICAL 1,800.00 372.00 1,428.00 79.33 %0.00101-5010-710016 1,800.00 A.3.d
Packet Pg. 54
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 12 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
FUEL/OIL 700.00 9.65 690.35 98.62 %0.00101-5010-710035 700.00 REPAIRS/MAINTENANCE 10,000.00 5,681.02 4,318.98 43.19 %0.00101-5010-710040 10,000.00 Rentals/Leases 300.00 543.18 -243.18 -81.06 %0.00101-5010-710045 300.00 MEMBERSHIPS/DUES 350.00 191.00 159.00 45.43 %0.00101-5010-710055 350.00 Chemicals 3,000.00 2,615.70 384.30 12.81 %0.00101-5010-710060 3,000.00 STREET SIGNS 15,000.00 5,730.04 9,269.96 61.80 %603.75101-5010-710061 15,000.00 CONFERENCES/MEETINGS 2,000.00 2,833.95 -833.95 -41.70 %0.00101-5010-722005 2,000.00 TRAINING 10,000.00 3,715.92 6,284.08 62.84 %0.00101-5010-722010 10,000.00 GAS/ELECTRIC 4,300.00 2,823.14 1,476.86 34.35 %0.00101-5010-725001 4,300.00 WATER/SEWER 1,100.00 609.22 490.78 44.62 %78.75101-5010-725005 1,100.00 TELEPHONE 2,600.00 1,585.60 1,014.40 39.02 %0.00101-5010-725010 2,600.00 FEES: FILING/DUMP 4,000.00 1,329.90 2,670.10 66.75 %0.00101-5010-729000 4,000.00 PROFESSIONAL SERVICES 270,000.00 63,766.75 206,233.25 76.38 %0.00101-5010-730000 270,000.00 UNIFORM PURCHASES 4,500.00 1,802.77 2,697.23 59.94 %29.68101-5010-731000 4,500.00 MBASIA ANNUAL LIAB. PREMIUM 31,000.00 39,767.14 -8,767.14 -28.28 %0.00101-5010-735002 31,000.00 CONTRACT: COMPUTER PROGRAMS 2,500.00 2,531.29 -31.29 -1.25 %0.00101-5010-740027 2,500.00 CONTRACTS: COMM 911 29,000.00 17,958.57 11,041.43 38.07 %0.00101-5010-740030 29,000.00 CONTRACTS: GPS TRACKING 6,500.00 8,853.81 -2,353.81 -36.21 %1,157.20101-5010-740109 6,500.00 INTEREST PAYMENTS 50.00 27.68 22.32 44.64 %0.00101-5010-747000 50.00 PRINCIPAL PAYMENTS 4,000.00 3,898.59 101.41 2.54 %0.00101-5010-748000 4,000.00 IMPROVEMENTS 0.00 10,450.00 -10,450.00 0.00 %0.00101-5010-750050 0.00 MACHINERY/EQUIPMENT 10,000.00 0.00 10,000.00 100.00 %0.00101-5010-750070 10,000.00 SOFTWARE AND LICENSING 0.00 200.00 -200.00 0.00 %0.00101-5010-750450 0.00 Department: 5010 - STREET MAINTENANCE Total:299,501.877,158.86779,549.00 779,549.00 480,047.13 61.58 % Department: 5010 - STREET MAINTENANCE Total:299,501.877,158.86779,549.00 779,549.00 480,047.13 61.58 % Department: 5015 - STORM DRAIN OPERATIONS
Department: 5015 - STORM DRAIN OPERATIONS
Salaries Regular 33,149.00 0.00 33,149.00 100.00 %0.00101-5015-701001 33,149.00 Department: 5015 - STORM DRAIN OPERATIONS Total:0.000.0033,149.00 33,149.00 33,149.00 100.00 % Department: 5015 - STORM DRAIN OPERATIONS Total:0.000.0033,149.00 33,149.00 33,149.00 100.00 % Department: 7000 - BUILDINGS, GROUNDS, & PARKS
Department: 7000 - BUILDINGS, GROUNDS, & PARKS
Salaries Regular 294,389.00 48,095.04 246,293.96 83.66 %2,978.30101-7000-701001 294,389.00 SALARIES TEMPORARY 30,000.00 0.00 30,000.00 100.00 %0.00101-7000-701002 30,000.00 SALARIES OT 16,000.00 405.79 15,594.21 97.46 %0.00101-7000-701003 16,000.00 OTHER COMPENSATION 20,880.00 4,871.94 16,008.06 76.67 %302.72101-7000-701004 20,880.00 RETIREMENT 19,407.00 16,222.92 3,184.08 16.41 %1,088.58101-7000-701005 19,407.00 UNEMPLOYMENT INS PAYMENT 0.00 5,946.25 -5,946.25 0.00 %0.00101-7000-701007 0.00 GROUP HEALTH INSURANCE 127,975.00 11,694.58 116,280.42 90.86 %903.21101-7000-701009 127,975.00 LIFE & LTD INSURANCES 4,286.00 430.62 3,855.38 89.95 %29.68101-7000-701010 4,286.00 WORKERS COMPENSATION 24,250.00 0.00 24,250.00 100.00 %0.00101-7000-701011 24,250.00 MEDICARE 4,263.00 806.33 3,456.67 81.09 %48.86101-7000-701013 4,263.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 1,069.00 -1,069.00 0.00 %0.00101-7000-701025 0.00 LEAVE PAYOUTS 4,000.00 1,189.30 2,810.70 70.27 %0.00101-7000-701030 4,000.00 OFFICE SUPPLIES 850.00 434.05 415.95 48.94 %0.00101-7000-710001 850.00 POSTAGE 15.00 0.00 15.00 100.00 %0.00101-7000-710005 15.00 OPERATING SUPPLIES 25,000.00 5,200.67 19,799.33 79.20 %0.00101-7000-710015 25,000.00 LAB & MEDICAL 2,500.00 0.00 2,500.00 100.00 %0.00101-7000-710016 2,500.00 ADVERTISING 400.00 0.00 400.00 100.00 %0.00101-7000-710025 400.00 FUEL/OIL 16,000.00 862.76 15,137.24 94.61 %0.00101-7000-710035 16,000.00 REPAIRS/MAINTENANCE 20,000.00 1,052.16 18,947.84 94.74 %0.00101-7000-710040 20,000.00 RENTALS/LEASES 5,000.00 810.20 4,189.80 83.80 %26.66101-7000-710045 5,000.00 MEMBERSHIPS/DUES 350.00 0.00 350.00 100.00 %0.00101-7000-710055 350.00 Chemicals 2,500.00 0.00 2,500.00 100.00 %0.00101-7000-710060 2,500.00 Conferences/Meetings 2,000.00 1,279.76 720.24 36.01 %0.00101-7000-722005 2,000.00 Training 5,000.00 3,330.90 1,669.10 33.38 %0.00101-7000-722010 5,000.00 Gas/Electric 11,000.00 2,823.14 8,176.86 74.34 %0.00101-7000-725001 11,000.00 A.3.d
Packet Pg. 55
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 13 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Water/Sewer 140,000.00 -16,942.24 156,942.24 112.10 %-339.55101-7000-725005 140,000.00 Telephone 5,000.00 2,825.31 2,174.69 43.49 %0.00101-7000-725010 5,000.00 Fees Filing/Dump 2,000.00 859.77 1,140.23 57.01 %0.00101-7000-729000 2,000.00 Professional Services 150,000.00 379.58 149,620.42 99.75 %0.00101-7000-730000 150,000.00 Education Certificate Incentive 2,000.00 0.00 2,000.00 100.00 %0.00101-7000-730155 2,000.00 Uniform Purchases 8,000.00 347.27 7,652.73 95.66 %9.37101-7000-731000 8,000.00 MBASIA ANNUAL LIAB. PREMIUM 26,000.00 33,353.09 -7,353.09 -28.28 %0.00101-7000-735002 26,000.00 CONTRACT: COMPUTER PROGRAMS 4,300.00 3,977.75 322.25 7.49 %0.00101-7000-740027 4,300.00 CONTRACTS: LEGAL SERVICES 2,500.00 25.00 2,475.00 99.00 %0.00101-7000-740087 2,500.00 CONTRACTS: GPS MONITORING 5,600.00 549.33 5,050.67 90.19 %0.00101-7000-740109 5,600.00 INTEREST PAYMENTS 50.00 27.00 23.00 46.00 %0.00101-7000-747000 50.00 PRINCIPAL PAYMENTS 15,000.00 3,799.02 11,200.98 74.67 %0.00101-7000-748000 15,000.00 Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:135,726.295,047.83996,515.00 996,515.00 860,788.71 86.38 % Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:135,726.295,047.83996,515.00 996,515.00 860,788.71 86.38 % Department: 7020 - VETERAN'S BUIDLING
Department: 7020 - VETERAN'S BUIDLING
OPERATING SUPPLIES 0.00 10.90 -10.90 0.00 %0.00101-7020-710015 0.00 REPAIRS/MAINTENANCE 100,000.00 0.00 100,000.00 100.00 %0.00101-7020-710040 100,000.00 TELEPHONE 1,500.00 937.58 562.42 37.49 %0.00101-7020-725010 1,500.00 PROFESSIONAL SERVICES 0.00 22.44 -22.44 0.00 %0.00101-7020-730000 0.00 PROPERTY INSURANCE 27,500.00 0.00 27,500.00 100.00 %0.00101-7020-735001 27,500.00 MBASIA ANNUAL LIAB. PREMIUM 3,000.00 3,848.43 -848.43 -28.28 %0.00101-7020-735002 3,000.00 CONTRACTS: MANAGEMENT SERVI…110,000.00 55,000.00 55,000.00 50.00 %0.00101-7020-740099 110,000.00 CONTRACTS: JANITORIAL 0.00 192.00 -192.00 0.00 %0.00101-7020-740100 0.00 Department: 7020 - VETERAN'S BUIDLING Total:60,011.350.00242,000.00 242,000.00 181,988.65 75.20 % Department: 7020 - VETERAN'S BUIDLING Total:60,011.350.00242,000.00 242,000.00 181,988.65 75.20 % Department: 8000 - RECREATION
Department: 8000 - RECREATION
SALARIES REGULAR 580,759.00 195,054.24 385,704.76 66.41 %10,047.81101-8000-701001 580,759.00 SALARIES TEMPORARY 120,000.00 158,482.00 -38,482.00 -32.07 %8,652.00101-8000-701002 120,000.00 SALARIES OT 10,000.00 18,152.55 -8,152.55 -81.53 %24.75101-8000-701003 10,000.00 OTHER COMPENSATION 25,950.00 11,966.05 13,983.95 53.89 %545.80101-8000-701004 25,950.00 RETIREMENT 36,341.00 68,685.71 -32,344.71 -89.00 %3,463.78101-8000-701005 36,341.00 GROUP HEALTH INSURANCE 184,364.00 62,507.02 121,856.98 66.10 %4,113.51101-8000-701009 184,364.00 LIFE & LTD INSURANCES 7,708.00 1,971.72 5,736.28 74.42 %116.69101-8000-701010 7,708.00 WORKERS COMPENSATION 16,250.00 0.00 16,250.00 100.00 %0.00101-8000-701011 16,250.00 MEDICARE 8,413.00 5,871.42 2,541.58 30.21 %286.36101-8000-701013 8,413.00 F.I.C.A. OASDI 0.00 2,704.92 -2,704.92 0.00 %68.82101-8000-701014 0.00 Calpers Retirees Health Contribution 0.00 314.00 -314.00 0.00 %0.00101-8000-701025 0.00 LEAVE PAYOUTS 5,000.00 18,554.54 -13,554.54 -271.09 %0.00101-8000-701030 5,000.00 OFFICE SUPPLIES 2,000.00 2,000.31 -0.31 -0.02 %0.00101-8000-710001 2,000.00 POSTAGE 500.00 670.53 -170.53 -34.11 %0.00101-8000-710005 500.00 OPERATING SUPPLIES 120,000.00 66,976.30 53,023.70 44.19 %0.00101-8000-710015 120,000.00 LAB & MEDICAL 1,000.00 0.00 1,000.00 100.00 %0.00101-8000-710016 1,000.00 ADVERTISING 5,000.00 3,379.30 1,620.70 32.41 %0.00101-8000-710025 5,000.00 PRINTING/BINDING 500.00 0.00 500.00 100.00 %0.00101-8000-710030 500.00 FUEL/OIL 2,000.00 774.94 1,225.06 61.25 %0.00101-8000-710035 2,000.00 REPAIRS/MAINTENANCE 10,000.00 1,851.82 8,148.18 81.48 %0.00101-8000-710040 10,000.00 RENTALS/LEASES 180,000.00 45,298.27 134,701.73 74.83 %0.00101-8000-710045 180,000.00 MEMBERSHIPS/DUES 4,000.00 1,169.43 2,830.57 70.76 %0.00101-8000-710055 4,000.00 CONFERENCES/MEETINGS 6,000.00 1,023.88 4,976.12 82.94 %0.00101-8000-722005 6,000.00 TRAINING 5,000.00 6,023.45 -1,023.45 -20.47 %0.00101-8000-722010 5,000.00 GAS/ELECTRIC 18,000.00 15,612.31 2,387.69 13.26 %0.00101-8000-725001 18,000.00 WATER/SEWER 3,000.00 1,704.01 1,295.99 43.20 %258.39101-8000-725005 3,000.00 TELEPHONE 3,800.00 4,446.24 -646.24 -17.01 %0.00101-8000-725010 3,800.00 FEES: FILING/DUMP 1,200.00 276.04 923.96 77.00 %0.00101-8000-729000 1,200.00 PROFESSIONAL SERVICES 18,100.00 34,619.07 -16,519.07 -91.27 %0.00101-8000-730000 18,100.00 A.3.d
Packet Pg. 56
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 14 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
UNIFORM PURCHASES 0.00 28.98 -28.98 0.00 %0.00101-8000-731000 0.00 MBASIA ANNUAL LIAB. PREMIUM 13,000.00 17,137.54 -4,137.54 -31.83 %0.00101-8000-735002 13,000.00 CONTRACTS: ALARMS 2,000.00 867.00 1,133.00 56.65 %0.00101-8000-740016 2,000.00 CONTRACTS: SCHOLARSHIPS 2,000.00 675.00 1,325.00 66.25 %0.00101-8000-740022 2,000.00 Contracts: Bank Service Charge 1,500.00 181.86 1,318.14 87.88 %0.00101-8000-740025 1,500.00 CONTRACT: COMPUTER PROGRAMS 15,000.00 15,135.45 -135.45 -0.90 %0.00101-8000-740027 15,000.00 CONTRACTS: LEGAL SERVICES 2,500.00 22,558.49 -20,058.49 -802.34 %0.00101-8000-740087 2,500.00 CONTRACTS: HVAC MAINTENANCE 5,800.00 895.00 4,905.00 84.57 %0.00101-8000-740092 5,800.00 CONTRACTS: GPS MONITORING 1,400.00 893.33 506.67 36.19 %115.72101-8000-740109 1,400.00 CONTRACTS: PEST CONTROL 3,000.00 7,551.51 -4,551.51 -151.72 %0.00101-8000-740187 3,000.00 INSTRUCTION PAYMENTS 16,000.00 7,387.50 8,612.50 53.83 %0.00101-8000-740500 16,000.00 IMPROVEMENTS 445,000.00 0.00 445,000.00 100.00 %0.00101-8000-750050 445,000.00 FURNITURE/FIXTURES 86,000.00 0.00 86,000.00 100.00 %0.00101-8000-750060 86,000.00 MACHINERY/EQUIPMENT 50,000.00 0.00 50,000.00 100.00 %0.00101-8000-750070 50,000.00 SOFTWARE AND LICENSING 1,500.00 998.21 501.79 33.45 %0.00101-8000-750450 1,500.00 Department: 8000 - RECREATION Total:804,399.9427,693.632,019,585.00 2,019,585.00 1,215,185.06 60.17 % Department: 8000 - RECREATION Total:804,399.9427,693.632,019,585.00 2,019,585.00 1,215,185.06 60.17 % Department: 8050 - PARKS & RECREATION DEPT
Department: 8050 - PARKS & RECREATION DEPT
Salaries Regular 0.00 90,323.50 -90,323.50 0.00 %4,672.95101-8050-701001 0.00 Salaries Temporary 20,000.00 0.00 20,000.00 100.00 %0.00101-8050-701002 20,000.00 Salaries OT 11,000.00 29,754.71 -18,754.71 -170.50 %588.75101-8050-701003 11,000.00 Other Compensation 0.00 13,564.90 -13,564.90 0.00 %897.40101-8050-701004 0.00 Retirement 0.00 14,388.32 -14,388.32 0.00 %721.10101-8050-701005 0.00 Group Health Insurance 0.00 33,483.63 -33,483.63 0.00 %2,333.07101-8050-701009 0.00 Life & LTD Insurances 0.00 1,370.93 -1,370.93 0.00 %89.22101-8050-701010 0.00 F.I.C.A. Medicare 566.00 1,766.74 -1,200.74 -212.14 %91.37101-8050-701013 566.00 F.I.C.A. OASDI 1,240.00 1.37 1,238.63 99.89 %0.10101-8050-701014 1,240.00 W/C Salary Continuation (2/3)0.00 28,636.30 -28,636.30 0.00 %2,282.42101-8050-701029 0.00 Leave Payouts 8,000.00 1,479.08 6,520.92 81.51 %0.00101-8050-701030 8,000.00 Office Supplies 1,000.00 390.88 609.12 60.91 %0.00101-8050-710001 1,000.00 Postage 100.00 8.56 91.44 91.44 %0.00101-8050-710005 100.00 Operating Supplies 30,000.00 19,538.44 10,461.56 34.87 %0.00101-8050-710015 30,000.00 Lab & Medical 2,500.00 833.00 1,667.00 66.68 %0.00101-8050-710016 2,500.00 Advertising 1,000.00 175.00 825.00 82.50 %0.00101-8050-710025 1,000.00 Fuel/Oil 15,000.00 8,110.52 6,889.48 45.93 %0.00101-8050-710035 15,000.00 Repairs/Maintenance 100,123.95 60,941.82 39,182.13 39.13 %0.00101-8050-710040 80,000.00 Rentals/Leases 4,000.00 1,621.61 2,378.39 59.46 %0.00101-8050-710045 4,000.00 Memberships/Dues 1,000.00 827.50 172.50 17.25 %0.00101-8050-710055 1,000.00 Chemicals 2,000.00 0.00 2,000.00 100.00 %0.00101-8050-710060 2,000.00 Conferences/Meetings 5,000.00 2,045.80 2,954.20 59.08 %0.00101-8050-722005 5,000.00 Training 2,000.00 7,045.39 -5,045.39 -252.27 %0.00101-8050-722010 2,000.00 Gas/Electric 17,000.00 9,374.84 7,625.16 44.85 %0.00101-8050-725001 17,000.00 Water/Sewer 125,000.00 105,170.41 19,829.59 15.86 %2,223.76101-8050-725005 125,000.00 Telephone 2,800.00 1,495.46 1,304.54 46.59 %0.00101-8050-725010 2,800.00 Fees: Filing/Dump 2,000.00 178.00 1,822.00 91.10 %0.00101-8050-729000 2,000.00 Professional Services 383,000.00 41,911.85 341,088.15 89.06 %0.00101-8050-730000 383,000.00 Education Certificate Incentive 2,000.00 0.00 2,000.00 100.00 %0.00101-8050-730155 2,000.00 Uniform Purchases 1,300.00 1,836.84 -536.84 -41.30 %25.98101-8050-731000 1,300.00 CONTRACT: COMPUTER PROGRAMS 4,300.00 0.00 4,300.00 100.00 %0.00101-8050-740027 4,300.00 CONTRACTS: GPS MONITORING 4,200.00 4,492.53 -292.53 -6.97 %694.32101-8050-740109 4,200.00 CONTRACTS: SCHOOL DISTRICT 345,000.00 0.00 345,000.00 100.00 %0.00101-8050-740170 345,000.00 CONTRACTS: PEST CONTROL 5,000.00 9,409.51 -4,409.51 -88.19 %0.00101-8050-740187 5,000.00 Improvements 20,000.00 5,538.45 14,461.55 72.31 %0.00101-8050-750050 20,000.00 Machinery/Equipment 188,000.00 20,872.79 167,127.21 88.90 %0.00101-8050-750070 188,000.00 Department: 8050 - PARKS & RECREATION DEPT Total:516,588.6814,620.441,284,006.00 1,304,129.95 787,541.27 60.39 % Department: 8050 - PARKS & RECREATION DEPT Total:516,588.6814,620.441,284,006.00 1,304,129.95 787,541.27 60.39 % A.3.d
Packet Pg. 57
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 15 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Department: 9000 - CONSTRUCTION IN PROGRESS
Department: 9000 - CONSTRUCTION IN PROGRESS
Improvements 0.00 181,271.50 -181,271.50 0.00 %0.00101-9000-750050 0.00 Department: 9000 - CONSTRUCTION IN PROGRESS Total:181,271.500.000.00 0.00 -181,271.50 0.00 % Department: 9000 - CONSTRUCTION IN PROGRESS Total:181,271.500.000.00 0.00 -181,271.50 0.00 % Fund: 101 - General Fund Total:27,670,825.791,543,257.2849,514,385.00 49,583,265.08 21,912,439.29 44.19 % Fund: 105 - Measure "W"
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
TRANSFERS OUT 9,000,000.00 0.00 9,000,000.00 100.00 %0.00105-1100-799999 9,000,000.00 Department: 1100 - NON DEPARTMENT Total:0.000.009,000,000.00 9,000,000.00 9,000,000.00 100.00 % Department: 1100 - NON DEPARTMENT Total:0.000.009,000,000.00 9,000,000.00 9,000,000.00 100.00 % Fund: 105 - Measure "W" Total:0.000.009,000,000.00 9,000,000.00 9,000,000.00 100.00 % Fund: 200 - Road Repair & Accountability Act of 2017
Department: 9000 - CONSTRUCTION IN PROGRESS
Department: 9000 - CONSTRUCTION IN PROGRESS
Improvements 1,051,945.00 0.00 1,051,945.00 100.00 %0.00200-9000-750050 1,051,945.00 Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.000.001,051,945.00 1,051,945.00 1,051,945.00 100.00 % Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.000.001,051,945.00 1,051,945.00 1,051,945.00 100.00 % Fund: 200 - Road Repair & Accountability Act of 2017 Total:0.000.001,051,945.00 1,051,945.00 1,051,945.00 100.00 % Fund: 203 - Gas Tax
Department: 4000 - ENGINEERING
Department: 4000 - ENGINEERING
SIGNAL MAINTENANCE 70,000.00 0.00 70,000.00 100.00 %0.00203-4000-740176 70,000.00 Department: 4000 - ENGINEERING Total:0.000.0070,000.00 70,000.00 70,000.00 100.00 % Department: 4000 - ENGINEERING Total:0.000.0070,000.00 70,000.00 70,000.00 100.00 % Department: 5010 - STREET MAINTENANCE
Department: 5010 - STREET MAINTENANCE
SALARIES REGULAR 254,224.00 135,600.00 118,624.00 46.66 %6,240.77203-5010-701001 254,224.00 SALARIES OT 5,000.00 3,751.95 1,248.05 24.96 %514.16203-5010-701003 5,000.00 OTHER COMPENSATION 24,268.00 15,586.79 8,681.21 35.77 %1,660.77203-5010-701004 24,268.00 RETIREMENT 31,706.00 39,000.76 -7,294.76 -23.01 %2,426.14203-5010-701005 31,706.00 GROUP HEALTH INSURANCE 67,992.00 37,209.63 30,782.37 45.27 %3,327.54203-5010-701009 67,992.00 LIFE & LTD INSURANCES 3,670.00 1,330.94 2,339.06 63.73 %107.61203-5010-701010 3,670.00 WORKERS COMPENSATION 4,500.00 0.00 4,500.00 100.00 %0.00203-5010-701011 4,500.00 MEDICARE 3,682.00 2,573.78 1,108.22 30.10 %133.09203-5010-701013 3,682.00 F.I.C.A. OASDI 0.00 1.37 -1.37 0.00 %0.10203-5010-701014 0.00 W/C SALARY CONTINUATION (2/3)0.00 5,896.02 -5,896.02 0.00 %3,103.17203-5010-701029 0.00 LEAVE PAYOUTS 0.00 1,189.30 -1,189.30 0.00 %0.00203-5010-701030 0.00 OPERATING SUPPLIES 10,000.00 1,730.93 8,269.07 82.69 %0.00203-5010-710015 10,000.00 FUEL/OIL 18,000.00 10,005.82 7,994.18 44.41 %0.00203-5010-710035 18,000.00 REPAIRS/MAINTENANCE 50,000.00 15,742.76 34,257.24 68.51 %0.00203-5010-710040 50,000.00 RENTALS/LEASES 6,000.00 0.00 6,000.00 100.00 %0.00203-5010-710045 6,000.00 CHEMICALS 4,000.00 0.00 4,000.00 100.00 %0.00203-5010-710060 4,000.00 STREET SIGNS 20,000.00 3,068.92 16,931.08 84.66 %0.00203-5010-710061 20,000.00 GAS/ELECTRIC 325,000.00 135,158.65 189,841.35 58.41 %0.00203-5010-725001 325,000.00 MBASIA ANNUAL LIAB. PREMIUM 13,000.00 16,676.54 -3,676.54 -28.28 %0.00203-5010-735002 13,000.00 CONTRACTS: POLE REPLACEMENT 5,000.00 0.00 5,000.00 100.00 %0.00203-5010-740095 5,000.00 SIGNAL MAINTENANCE 0.00 31,495.18 -31,495.18 0.00 %0.00203-5010-740176 0.00 MACHINERY/EQUIPMENT 292,266.00 0.00 292,266.00 100.00 %0.00203-5010-750070 292,266.00 Department: 5010 - STREET MAINTENANCE Total:456,019.3417,513.351,138,308.00 1,138,308.00 682,288.66 59.94 % Department: 5010 - STREET MAINTENANCE Total:456,019.3417,513.351,138,308.00 1,138,308.00 682,288.66 59.94 % Fund: 203 - Gas Tax Total:456,019.3417,513.351,208,308.00 1,208,308.00 752,288.66 62.26 % A.3.d
Packet Pg. 58
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 16 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 205 - Park Dedication
Department: 7000 - BUILDINGS, GROUNDS, & PARKS
Department: 7000 - BUILDINGS, GROUNDS, & PARKS
IMPROVEMENTS 0.00 15,138.94 -15,138.94 0.00 %0.00205-7000-750050 0.00 Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:15,138.940.000.00 0.00 -15,138.94 0.00 % Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:15,138.940.000.00 0.00 -15,138.94 0.00 % Department: 8000 - RECREATION
Department: 8000 - RECREATION
IMPROVEMENTS 0.00 1,500.00 -1,500.00 0.00 %0.00205-8000-750050 0.00 Department: 8000 - RECREATION Total:1,500.000.000.00 0.00 -1,500.00 0.00 % Department: 8000 - RECREATION Total:1,500.000.000.00 0.00 -1,500.00 0.00 % Department: 8050 - PARKS & RECREATION DEPT
Department: 8050 - PARKS & RECREATION DEPT
Improvements 50,000.00 31,255.99 18,744.01 37.49 %0.00205-8050-750050 0.00 Department: 8050 - PARKS & RECREATION DEPT Total:31,255.990.000.00 50,000.00 18,744.01 37.49 % Department: 8050 - PARKS & RECREATION DEPT Total:31,255.990.000.00 50,000.00 18,744.01 37.49 % Fund: 205 - Park Dedication Total:47,894.930.000.00 50,000.00 2,105.07 4.21 % Fund: 206 - Local Transportation
Department: 9000 - CONSTRUCTION IN PROGRESS
Department: 9000 - CONSTRUCTION IN PROGRESS
Professional Services 0.00 6,460.48 -6,460.48 0.00 %0.00206-9000-730000 0.00 Department: 9000 - CONSTRUCTION IN PROGRESS Total:6,460.480.000.00 0.00 -6,460.48 0.00 % Department: 9000 - CONSTRUCTION IN PROGRESS Total:6,460.480.000.00 0.00 -6,460.48 0.00 % Fund: 206 - Local Transportation Total:6,460.480.000.00 0.00 -6,460.48 0.00 % Fund: 212 - FED AVIATION ADMIN GRANT
Department: 4200 - AIRPORT
Department: 4200 - AIRPORT
PROFESSIONAL SERVICES 0.00 222,134.16 -222,134.16 0.00 %0.00212-4200-730000 0.00 IMPROVEMENTS 0.00 1,388,832.55 -1,388,832.55 0.00 %0.00212-4200-750050 0.00 Department: 4200 - AIRPORT Total:1,610,966.710.000.00 0.00 -1,610,966.71 0.00 % Department: 4200 - AIRPORT Total:1,610,966.710.000.00 0.00 -1,610,966.71 0.00 % Fund: 212 - FED AVIATION ADMIN GRANT Total:1,610,966.710.000.00 0.00 -1,610,966.71 0.00 % Fund: 216 - TRANSPORTATION DEV. ACT (COG)
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
TRANSFERS OUT 0.00 13,851,562.07 -13,851,562.07 0.00 %0.00216-1100-799999 0.00 Department: 1100 - NON DEPARTMENT Total:13,851,562.070.000.00 0.00 -13,851,562.07 0.00 % Department: 1100 - NON DEPARTMENT Total:13,851,562.070.000.00 0.00 -13,851,562.07 0.00 % Department: 4000 - ENGINEERING
Department: 4000 - ENGINEERING
WORKERS COMPENSATION 1,000.00 0.00 1,000.00 100.00 %0.00216-4000-701011 1,000.00 PROFESSIONAL SERVICES 500,000.00 0.00 500,000.00 100.00 %0.00216-4000-730000 500,000.00 ENGINEERING SERVICES 500,000.00 0.00 500,000.00 100.00 %0.00216-4000-730003 500,000.00 IMPROVEMENTS 500,000.00 0.00 500,000.00 100.00 %0.00216-4000-750050 500,000.00 Department: 4000 - ENGINEERING Total:0.000.001,501,000.00 1,501,000.00 1,501,000.00 100.00 % Department: 4000 - ENGINEERING Total:0.000.001,501,000.00 1,501,000.00 1,501,000.00 100.00 % Department: 5010 - STREET MAINTENANCE
Department: 5010 - STREET MAINTENANCE
Salaries Regular 40,000.00 0.00 40,000.00 100.00 %0.00216-5010-701001 40,000.00 Salaries Temporary 5,000.00 0.00 5,000.00 100.00 %0.00216-5010-701002 5,000.00 Salaries OT 4,000.00 0.00 4,000.00 100.00 %0.00216-5010-701003 4,000.00 F.I.C.A. Medicare 750.00 0.00 750.00 100.00 %0.00216-5010-701013 750.00 F.I.C.A. OASDI 560.00 0.00 560.00 100.00 %0.00216-5010-701014 560.00 A.3.d
Packet Pg. 59
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 17 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Improvements 50,000.00 0.00 50,000.00 100.00 %0.00216-5010-750050 50,000.00 Department: 5010 - STREET MAINTENANCE Total:0.000.00100,310.00 100,310.00 100,310.00 100.00 % Department: 5010 - STREET MAINTENANCE Total:0.000.00100,310.00 100,310.00 100,310.00 100.00 % Department: 9000 - CONSTRUCTION IN PROGRESS
Department: 9000 - CONSTRUCTION IN PROGRESS
Professional Services 0.00 43,286.10 -43,286.10 0.00 %0.00216-9000-730000 0.00 Department: 9000 - CONSTRUCTION IN PROGRESS Total:43,286.100.000.00 0.00 -43,286.10 0.00 % Department: 9000 - CONSTRUCTION IN PROGRESS Total:43,286.100.000.00 0.00 -43,286.10 0.00 % Fund: 216 - TRANSPORTATION DEV. ACT (COG) Total:13,894,848.170.001,601,310.00 1,601,310.00 -12,293,538.17 -767.72 % Fund: 217 - SPAY/NEUTER EDUCATION
Department: 2025 - ANIMAL CONTROL
Department: 2025 - ANIMAL CONTROL
LAB & MEDICAL 50,000.00 -3,844.64 53,844.64 107.69 %0.00217-2025-710016 50,000.00 Department: 2025 - ANIMAL CONTROL Total:-3,844.640.0050,000.00 50,000.00 53,844.64 107.69 % Department: 2025 - ANIMAL CONTROL Total:-3,844.640.0050,000.00 50,000.00 53,844.64 107.69 % Fund: 217 - SPAY/NEUTER EDUCATION Total:-3,844.640.0050,000.00 50,000.00 53,844.64 107.69 % Fund: 218 - MELLO ROOS CFD-1
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
CONTRACTS: PROPERTY TAX ADM 0.00 382.50 -382.50 0.00 %0.00218-1100-740003 0.00 Department: 1100 - NON DEPARTMENT Total:382.500.000.00 0.00 -382.50 0.00 % Department: 1100 - NON DEPARTMENT Total:382.500.000.00 0.00 -382.50 0.00 % Department: 2205 - FIRE DEPARTMENT
Department: 2205 - FIRE DEPARTMENT
SALARIES REGULAR 223,782.00 78,252.56 145,529.44 65.03 %4,802.81218-2205-701001 223,782.00 SALARIES OT 25,000.00 0.00 25,000.00 100.00 %0.00218-2205-701003 25,000.00 OTHER COMPENSATION 24,220.00 9,937.77 14,282.23 58.97 %724.65218-2205-701004 24,220.00 RETIREMENT 56,310.00 35,969.85 20,340.15 36.12 %2,291.29218-2205-701005 56,310.00 GROUP HEALTH INSURANCE 76,542.00 21,968.20 54,573.80 71.30 %1,602.95218-2205-701009 76,542.00 LIFE & LTD INSURANCES 696.00 351.68 344.32 49.47 %25.11218-2205-701010 696.00 MEDICARE 3,242.00 2,012.96 1,229.04 37.91 %129.93218-2205-701013 3,242.00 UNIFORM ALLOWANCE 2,600.00 495.88 2,104.12 80.93 %35.42218-2205-701015 2,600.00 W/C 4850 0.00 1,265.30 -1,265.30 0.00 %167.06218-2205-701028 0.00 Department: 2205 - FIRE DEPARTMENT Total:150,254.209,779.22412,392.00 412,392.00 262,137.80 63.57 % Department: 2205 - FIRE DEPARTMENT Total:150,254.209,779.22412,392.00 412,392.00 262,137.80 63.57 % Department: 2500 - POLICE DEPARTMENT
Department: 2500 - POLICE DEPARTMENT
SALARIES REGULAR 122,414.00 75,255.75 47,158.25 38.52 %4,703.48218-2500-701001 122,414.00 SALARIES OT 8,000.00 0.00 8,000.00 100.00 %0.00218-2500-701003 8,000.00 OTHER COMPENSATION 31,953.00 23,282.24 8,670.76 27.14 %823.11218-2500-701004 31,953.00 RETIREMENT 35,447.00 54,811.05 -19,364.05 -54.63 %3,267.38218-2500-701005 35,447.00 GROUP HEALTH INSURANCE 38,271.00 21,747.02 16,523.98 43.18 %1,554.91218-2500-701009 38,271.00 LIFE & LTD INSURANCES 356.00 269.53 86.47 24.29 %19.27218-2500-701010 356.00 MEDICARE 1,773.00 1,873.56 -100.56 -5.67 %105.34218-2500-701013 1,773.00 UNIFORM ALLOWANCE 850.00 425.00 425.00 50.00 %0.00218-2500-701015 850.00 Department: 2500 - POLICE DEPARTMENT Total:177,664.1510,473.49239,064.00 239,064.00 61,399.85 25.68 % Department: 2500 - POLICE DEPARTMENT Total:177,664.1510,473.49239,064.00 239,064.00 61,399.85 25.68 % Fund: 218 - MELLO ROOS CFD-1 Total:328,300.8520,252.71651,456.00 651,456.00 323,155.15 49.61 % A.3.d
Packet Pg. 60
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 18 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 221 - POLICE S.L.E.S.F. PGM
Department: 2500 - POLICE DEPARTMENT
Department: 2500 - POLICE DEPARTMENT
MACHINERY/EQUIPMENT 100,000.00 0.00 100,000.00 100.00 %0.00221-2500-750070 100,000.00 Department: 2500 - POLICE DEPARTMENT Total:0.000.00100,000.00 100,000.00 100,000.00 100.00 % Department: 2500 - POLICE DEPARTMENT Total:0.000.00100,000.00 100,000.00 100,000.00 100.00 % Fund: 221 - POLICE S.L.E.S.F. PGM Total:0.000.00100,000.00 100,000.00 100,000.00 100.00 % Fund: 223 - OFFICE OF TRAFFIC SAFETY
Department: 2500 - POLICE DEPARTMENT
Department: 2500 - POLICE DEPARTMENT
SALARIES OT 67,000.00 56,346.00 10,654.00 15.90 %1,069.66223-2500-701003 67,000.00 OTHER COMPENSATION 3,000.00 0.00 3,000.00 100.00 %0.00223-2500-701004 3,000.00 RETIREMENT 0.00 115.79 -115.79 0.00 %0.00223-2500-701005 0.00 GROUP HEALTH INSURANCE 0.00 55.30 -55.30 0.00 %0.00223-2500-701009 0.00 LIFE & LTD INSURANCES 0.00 0.68 -0.68 0.00 %0.00223-2500-701010 0.00 MEDICARE 0.00 3.20 -3.20 0.00 %0.00223-2500-701013 0.00 TRAINING 0.00 1,526.80 -1,526.80 0.00 %0.00223-2500-722010 0.00 MACHINERY/EQUIPMENT 5,000.00 0.00 5,000.00 100.00 %0.00223-2500-750070 5,000.00 Department: 2500 - POLICE DEPARTMENT Total:58,047.771,069.6675,000.00 75,000.00 16,952.23 22.60 % Department: 2500 - POLICE DEPARTMENT Total:58,047.771,069.6675,000.00 75,000.00 16,952.23 22.60 % Fund: 223 - OFFICE OF TRAFFIC SAFETY Total:58,047.771,069.6675,000.00 75,000.00 16,952.23 22.60 % Fund: 229 - 4TH OF JULY RALLY
Department: 2500 - POLICE DEPARTMENT
Department: 2500 - POLICE DEPARTMENT
OPERATING SUPPLIES 0.00 304.08 -304.08 0.00 %0.00229-2500-710015 0.00 Department: 2500 - POLICE DEPARTMENT Total:304.080.000.00 0.00 -304.08 0.00 % Department: 2500 - POLICE DEPARTMENT Total:304.080.000.00 0.00 -304.08 0.00 % Fund: 229 - 4TH OF JULY RALLY Total:304.080.000.00 0.00 -304.08 0.00 % Fund: 257 - SB 2 PLANNING GRANT
Department: 4010 - Planning Division
Department: 4010 - Planning Division
Professional Services 0.00 4,692.01 -4,692.01 0.00 %0.00257-4010-730000 0.00 Department: 4010 - Planning Division Total:4,692.010.000.00 0.00 -4,692.01 0.00 % Department: 4010 - Planning Division Total:4,692.010.000.00 0.00 -4,692.01 0.00 % Fund: 257 - SB 2 PLANNING GRANT Total:4,692.010.000.00 0.00 -4,692.01 0.00 % Fund: 273 - Prop 68
Department: 8050 - PARKS & RECREATION DEPT
Department: 8050 - PARKS & RECREATION DEPT
Improvements 2,755,686.00 9,915.00 2,745,771.00 99.64 %0.00273-8050-750050 2,755,686.00 Department: 8050 - PARKS & RECREATION DEPT Total:9,915.000.002,755,686.00 2,755,686.00 2,745,771.00 99.64 % Department: 8050 - PARKS & RECREATION DEPT Total:9,915.000.002,755,686.00 2,755,686.00 2,745,771.00 99.64 % Fund: 273 - Prop 68 Total:9,915.000.002,755,686.00 2,755,686.00 2,745,771.00 99.64 % Fund: 275 - 2021-CDBG-NH-2001
Department: 9000 - CONSTRUCTION IN PROGRESS
Department: 9000 - CONSTRUCTION IN PROGRESS
Professional Services 0.00 28,651.16 -28,651.16 0.00 %0.00275-9000-730000 0.00 Department: 9000 - CONSTRUCTION IN PROGRESS Total:28,651.160.000.00 0.00 -28,651.16 0.00 % Department: 9000 - CONSTRUCTION IN PROGRESS Total:28,651.160.000.00 0.00 -28,651.16 0.00 % Fund: 275 - 2021-CDBG-NH-2001 Total:28,651.160.000.00 0.00 -28,651.16 0.00 % A.3.d
Packet Pg. 61
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 19 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 303 - AB1600 CIP Storm Drain
Department: 4000 - ENGINEERING
Department: 4000 - ENGINEERING
Engineering Services 100,000.00 0.00 100,000.00 100.00 %0.00303-4000-730003 100,000.00 Department: 4000 - ENGINEERING Total:0.000.00100,000.00 100,000.00 100,000.00 100.00 % Department: 4000 - ENGINEERING Total:0.000.00100,000.00 100,000.00 100,000.00 100.00 % Fund: 303 - AB1600 CIP Storm Drain Total:0.000.00100,000.00 100,000.00 100,000.00 100.00 % Fund: 304 - AB1600 CIP Traffic Impact
Department: 4000 - ENGINEERING
Department: 4000 - ENGINEERING
PROFESSIONAL SERVICES 2,500,000.00 0.00 2,500,000.00 100.00 %0.00304-4000-730000 2,500,000.00 Department: 4000 - ENGINEERING Total:0.000.002,500,000.00 2,500,000.00 2,500,000.00 100.00 % Department: 4000 - ENGINEERING Total:0.000.002,500,000.00 2,500,000.00 2,500,000.00 100.00 % Department: 9000 - CONSTRUCTION IN PROGRESS
Department: 9000 - CONSTRUCTION IN PROGRESS
Improvements 0.00 132,798.32 -132,798.32 0.00 %0.00304-9000-750050 0.00 Department: 9000 - CONSTRUCTION IN PROGRESS Total:132,798.320.000.00 0.00 -132,798.32 0.00 % Department: 9000 - CONSTRUCTION IN PROGRESS Total:132,798.320.000.00 0.00 -132,798.32 0.00 % Fund: 304 - AB1600 CIP Traffic Impact Total:132,798.320.002,500,000.00 2,500,000.00 2,367,201.68 94.69 % Fund: 305 - AB1600 CIP Santa Ana Storm Drain
Department: 9000 - CONSTRUCTION IN PROGRESS
Department: 9000 - CONSTRUCTION IN PROGRESS
Improvements 0.00 14,880.00 -14,880.00 0.00 %0.00305-9000-750050 0.00 Department: 9000 - CONSTRUCTION IN PROGRESS Total:14,880.000.000.00 0.00 -14,880.00 0.00 % Department: 9000 - CONSTRUCTION IN PROGRESS Total:14,880.000.000.00 0.00 -14,880.00 0.00 % Fund: 305 - AB1600 CIP Santa Ana Storm Drain Total:14,880.000.000.00 0.00 -14,880.00 0.00 % Fund: 309 - Jail Juvenile Hall Fund
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
JUVENILE FUND TO COUNTY 400,000.00 0.00 400,000.00 100.00 %0.00309-1100-740258 400,000.00 Department: 1100 - NON DEPARTMENT Total:0.000.00400,000.00 400,000.00 400,000.00 100.00 % Department: 1100 - NON DEPARTMENT Total:0.000.00400,000.00 400,000.00 400,000.00 100.00 % Fund: 309 - Jail Juvenile Hall Fund Total:0.000.00400,000.00 400,000.00 400,000.00 100.00 % Fund: 506 - HELEN ROSS MEMORIAL DONATIONS
Department: 2025 - ANIMAL CONTROL
Department: 2025 - ANIMAL CONTROL
IMPROVEMENTS 460,000.00 0.00 460,000.00 100.00 %0.00506-2025-750050 460,000.00 Department: 2025 - ANIMAL CONTROL Total:0.000.00460,000.00 460,000.00 460,000.00 100.00 % Department: 2025 - ANIMAL CONTROL Total:0.000.00460,000.00 460,000.00 460,000.00 100.00 % Fund: 506 - HELEN ROSS MEMORIAL DONATIONS Total:0.000.00460,000.00 460,000.00 460,000.00 100.00 % Fund: 601 - AIRPORT ENTERPRISE FUND
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
CONTRACTS: LEGAL SERVICES 10,000.00 3,928.90 6,071.10 60.71 %0.00601-1100-740087 0.00 CONTRACTS:JANITORIAL 0.00 1,985.28 -1,985.28 0.00 %0.00601-1100-740100 0.00 Department: 1100 - NON DEPARTMENT Total:5,914.180.000.00 10,000.00 4,085.82 40.86 % Department: 1100 - NON DEPARTMENT Total:5,914.180.000.00 10,000.00 4,085.82 40.86 % Department: 1157 - INFORMATION SYSTEMS
Department: 1157 - INFORMATION SYSTEMS
CITY NW & COMPUTER REPLACEM…9,100.00 5,254.96 3,845.04 42.25 %0.00601-1157-731005 9,100.00 COMPUTER SOFTWARE 650.00 0.00 650.00 100.00 %0.00601-1157-731006 650.00 CONTRACTS: NETWORK SERVICES 25,500.00 12,953.59 12,546.41 49.20 %835.84601-1157-740014 25,500.00 A.3.d
Packet Pg. 62
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 20 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
CONTRACTS: COMPUTER PROGRAM 24,500.00 4,619.73 19,880.27 81.14 %0.00601-1157-740027 24,500.00 HARDWARE MAINT - IS 30,000.00 22,988.54 7,011.46 23.37 %0.00601-1157-740196 30,000.00 MACHINERY/EQUIPMENT 32,000.00 0.00 32,000.00 100.00 %0.00601-1157-750070 32,000.00 Department: 1157 - INFORMATION SYSTEMS Total:45,816.82835.84121,750.00 121,750.00 75,933.18 62.37 % Department: 1157 - INFORMATION SYSTEMS Total:45,816.82835.84121,750.00 121,750.00 75,933.18 62.37 % Department: 4000 - ENGINEERING
Department: 4000 - ENGINEERING
UNEMPLOYMENT INS PAYMENT 0.00 12.01 -12.01 0.00 %0.00601-4000-701007 0.00 Department: 4000 - ENGINEERING Total:12.010.000.00 0.00 -12.01 0.00 % Department: 4000 - ENGINEERING Total:12.010.000.00 0.00 -12.01 0.00 % Department: 4200 - AIRPORT
Department: 4200 - AIRPORT
SALARIES REGULAR 457,580.00 227,817.37 229,762.63 50.21 %13,807.87601-4200-701001 457,580.00 SALARIES TEMPORARY 12,000.00 3,950.00 8,050.00 67.08 %0.00601-4200-701002 12,000.00 SALARIES OT 15,000.00 6,462.87 8,537.13 56.91 %385.28601-4200-701003 15,000.00 OTHER COMPENSATION 31,926.00 9,790.16 22,135.84 69.33 %561.10601-4200-701004 31,926.00 RETIREMENT 36,825.00 33,250.05 3,574.95 9.71 %1,103.54601-4200-701005 36,825.00 GROUP HEALTH INSURANCE 160,849.00 76,616.08 84,232.92 52.37 %4,936.13601-4200-701009 160,849.00 LIFE & LTD INSURANCES 6,327.00 1,990.69 4,336.31 68.54 %110.78601-4200-701010 6,327.00 WORKERS COMPENSATION 12,000.00 0.00 12,000.00 100.00 %0.00601-4200-701011 12,000.00 MEDICARE 5,400.00 3,769.05 1,630.95 30.20 %222.61601-4200-701013 5,400.00 F.I.C.A. OASDI 0.00 244.90 -244.90 0.00 %0.00601-4200-701014 0.00 Calpers Retirees Health Contribution 0.00 157.00 -157.00 0.00 %0.00601-4200-701025 0.00 LEAVE PAYOUTS 10,000.00 5,391.33 4,608.67 46.09 %0.00601-4200-701030 10,000.00 OFFICE SUPPLIES 2,000.00 14.51 1,985.49 99.27 %0.00601-4200-710001 2,000.00 POSTAGE 1,000.00 330.69 669.31 66.93 %0.00601-4200-710005 1,000.00 OPERATING SUPPLIES 45,000.00 29,412.32 15,587.68 34.64 %0.00601-4200-710015 45,000.00 LAB & MEDICAL 1,500.00 0.00 1,500.00 100.00 %0.00601-4200-710016 1,500.00 COMMUNICATIONS 1,200.00 0.00 1,200.00 100.00 %0.00601-4200-710020 1,200.00 ADVERTISING 30,000.00 10,114.43 19,885.57 66.29 %0.00601-4200-710025 30,000.00 FUEL/OIL 10,000.00 7,134.62 2,865.38 28.65 %0.00601-4200-710035 10,000.00 REPAIRS/MAINTENANCE 60,000.00 7,291.42 52,708.58 87.85 %0.00601-4200-710040 60,000.00 RENTALS/LEASES 4,000.00 2,716.39 1,283.61 32.09 %0.00601-4200-710045 4,000.00 MEMBERSHIPS/DUES 2,000.00 604.00 1,396.00 69.80 %0.00601-4200-710055 2,000.00 CHEMICALS 25,000.00 11,907.92 13,092.08 52.37 %0.00601-4200-710060 25,000.00 STREET SIGNS 1,000.00 0.00 1,000.00 100.00 %0.00601-4200-710061 1,000.00 CONFERENCES/MEETINGS 20,000.00 9,247.08 10,752.92 53.76 %0.00601-4200-722005 20,000.00 TRAINING 5,000.00 852.64 4,147.36 82.95 %0.00601-4200-722010 5,000.00 GAS/ELECTRIC 38,500.00 21,684.61 16,815.39 43.68 %0.00601-4200-725001 38,500.00 WATER/SEWER 12,000.00 11,442.65 557.35 4.64 %1,058.99601-4200-725005 12,000.00 TELEPHONE 12,000.00 3,957.22 8,042.78 67.02 %0.00601-4200-725010 12,000.00 FEES: FILING/DUMP 3,000.00 2,448.00 552.00 18.40 %0.00601-4200-729000 3,000.00 PROFESSIONAL SERVICES 100,000.00 755,127.06 -655,127.06 -655.13 %0.00601-4200-730000 100,000.00 UNIFORM PURCHASES 2,500.00 173.71 2,326.29 93.05 %0.00601-4200-731000 2,500.00 PROPERTY INSURANCE 60,000.00 0.00 60,000.00 100.00 %0.00601-4200-735001 60,000.00 MBASIA ANNUAL LIAB. PREMIUM 17,000.00 21,807.79 -4,807.79 -28.28 %0.00601-4200-735002 17,000.00 AIRPORT LIABILITY INSURANCE 0.00 4,492.00 -4,492.00 0.00 %0.00601-4200-735003 0.00 CONTRACTS: STORM WTR MONTO…1,500.00 0.00 1,500.00 100.00 %0.00601-4200-740009 1,500.00 CONTRACTS: ALARMS 1,500.00 459.30 1,040.70 69.38 %0.00601-4200-740016 1,500.00 CONTRACTS: BANK SERVICE CHARGE 1,000.00 0.00 1,000.00 100.00 %0.00601-4200-740025 1,000.00 CONTRACT: COMPUTER PROGRAMS 3,000.00 1,446.45 1,553.55 51.79 %0.00601-4200-740027 3,000.00 CONTRACTS: GPS MONITORING 0.00 1,300.23 -1,300.23 0.00 %173.58601-4200-740109 0.00 CONTRACTS: PEST CONTROL 2,500.00 1,245.00 1,255.00 50.20 %0.00601-4200-740187 2,500.00 AWOS MAINTENANCE 15,000.00 7,200.00 7,800.00 52.00 %0.00601-4200-740290 15,000.00 CONTRACT: FUEL INSPECTION 4,000.00 3,045.00 955.00 23.88 %0.00601-4200-740408 4,000.00 INTEREST PAYMENTS 200.00 3.44 196.56 98.28 %0.00601-4200-747000 200.00 PRINCIPAL PAYMENTS 1,500.00 497.72 1,002.28 66.82 %0.00601-4200-748000 1,500.00 A.3.d
Packet Pg. 63
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 21 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
IMPROVEMENTS 1,000,000.00 0.00 1,000,000.00 100.00 %0.00601-4200-750050 1,000,000.00 MACHINERY/EQUIPMENT 450,000.00 302,198.18 147,801.82 32.84 %0.00601-4200-750070 450,000.00 Department: 4200 - AIRPORT Total:1,587,593.8822,359.882,680,807.00 2,680,807.00 1,093,213.12 40.78 % Department: 4200 - AIRPORT Total:1,587,593.8822,359.882,680,807.00 2,680,807.00 1,093,213.12 40.78 % Department: 5005 - VEHICLE MAINTENANCE
Department: 5005 - VEHICLE MAINTENANCE
AIRPORT VEHICLE MAINT 9,000.00 5,092.18 3,907.82 43.42 %0.00601-5005-710080 9,000.00 Department: 5005 - VEHICLE MAINTENANCE Total:5,092.180.009,000.00 9,000.00 3,907.82 43.42 % Department: 5005 - VEHICLE MAINTENANCE Total:5,092.180.009,000.00 9,000.00 3,907.82 43.42 % Department: 9000 - CONSTRUCTION IN PROGRESS
Department: 9000 - CONSTRUCTION IN PROGRESS
Improvements 3,315,694.00 0.00 3,315,694.00 100.00 %0.00601-9000-750050 3,315,694.00 Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.000.003,315,694.00 3,315,694.00 3,315,694.00 100.00 % Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.000.003,315,694.00 3,315,694.00 3,315,694.00 100.00 % Fund: 601 - AIRPORT ENTERPRISE FUND Total:1,644,429.0723,195.726,127,251.00 6,137,251.00 4,492,821.93 73.21 % Fund: 620 - WATER ENTERPRISE FUND
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
TELEPHONE 0.00 76.02 -76.02 0.00 %0.00620-1100-725010 0.00 Professional Services 5,000.00 0.00 5,000.00 100.00 %0.00620-1100-730000 5,000.00 CONTRACTS: COLLECTION 4,000.00 175.00 3,825.00 95.63 %0.00620-1100-740031 4,000.00 CONTRACTS: AUDITING SERVICES 10,000.00 0.00 10,000.00 100.00 %0.00620-1100-740065 10,000.00 CONTRACTS: LEGAL SERVICES 50,000.00 8,650.00 41,350.00 82.70 %0.00620-1100-740087 0.00 CONTRACTS: JANITORIAL 2,500.00 1,217.64 1,282.36 51.29 %0.00620-1100-740100 2,500.00 Department: 1100 - NON DEPARTMENT Total:10,118.660.0021,500.00 71,500.00 61,381.34 85.85 % Department: 1100 - NON DEPARTMENT Total:10,118.660.0021,500.00 71,500.00 61,381.34 85.85 % Department: 1120 - CITY MANAGER
Department: 1120 - CITY MANAGER
WORKERS COMPENSATION 350.00 0.00 350.00 100.00 %0.00620-1120-701011 350.00 Department: 1120 - CITY MANAGER Total:0.000.00350.00 350.00 350.00 100.00 % Department: 1120 - CITY MANAGER Total:0.000.00350.00 350.00 350.00 100.00 % Department: 1155 - FINANCE
Department: 1155 - FINANCE
SALARIES REGULAR 173,885.00 82,151.29 91,733.71 52.76 %5,210.91620-1155-701001 173,885.00 SALARIES TEMPORARY 0.00 7,382.09 -7,382.09 0.00 %663.93620-1155-701002 0.00 SALARIES OT 1,000.00 218.63 781.37 78.14 %106.45620-1155-701003 1,000.00 OTHER COMPENSATION 5,235.00 1,764.35 3,470.65 66.30 %122.90620-1155-701004 5,235.00 RETIREMENT 10,164.00 7,011.94 3,152.06 31.01 %460.67620-1155-701005 10,164.00 GROUP HEALTH INSURANCE 51,764.00 24,200.79 27,563.21 53.25 %1,780.31620-1155-701009 51,764.00 LIFE & LTD INSURANCES 2,355.00 904.25 1,450.75 61.60 %64.58620-1155-701010 2,355.00 WORKERS COMPENSATION 37,000.00 0.00 37,000.00 100.00 %0.00620-1155-701011 37,000.00 MEDICARE 2,518.00 1,477.57 1,040.43 41.32 %98.13620-1155-701013 2,518.00 F.I.C.A. OASDI 0.00 0.39 -0.39 0.00 %0.03620-1155-701014 0.00 LEAVE PAYOUTS 2,000.00 1,057.96 942.04 47.10 %0.00620-1155-701030 2,000.00 OFFICE SUPPLIES 2,500.00 2,468.57 31.43 1.26 %-26.87620-1155-710001 2,500.00 POSTAGE 3,000.00 898.12 2,101.88 70.06 %0.00620-1155-710005 3,000.00 OPERATING SUPPLIES 2,500.00 1,125.95 1,374.05 54.96 %6.30620-1155-710015 2,500.00 PRINTING/BINDING 2,500.00 1,034.41 1,465.59 58.62 %316.07620-1155-710030 2,500.00 REPAIRS/MAINTENANCE 500.00 0.00 500.00 100.00 %0.00620-1155-710040 500.00 RENTALS/LEASES 6,000.00 2,416.58 3,583.42 59.72 %0.00620-1155-710045 6,000.00 MEMBERSHIPS/DUES 2,000.00 1,031.99 968.01 48.40 %0.00620-1155-710055 2,000.00 CONFERENCES/MEETINGS 1,000.00 116.77 883.23 88.32 %0.00620-1155-722005 1,000.00 TRAINING 3,000.00 5,006.00 -2,006.00 -66.87 %39.22620-1155-722010 3,000.00 GAS/ELECTRIC 1,900.00 940.40 959.60 50.51 %0.00620-1155-725001 1,900.00 WATER/SEWER 500.00 295.27 204.73 40.95 %44.05620-1155-725005 500.00 A.3.d
Packet Pg. 64
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 22 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
TELEPHONE 600.00 253.35 346.65 57.78 %0.00620-1155-725010 600.00 FEES: FILING/DUMP 800.00 0.00 800.00 100.00 %0.00620-1155-729000 800.00 PROFESSIONAL SERVICES 30,000.00 0.00 30,000.00 100.00 %0.00620-1155-730000 30,000.00 MBASIA ANNUAL LIAB. PREMIUM 28,000.00 35,918.71 -7,918.71 -28.28 %0.00620-1155-735002 28,000.00 CONTRACTS: BANK SERVICE CHARGE 55,000.00 0.00 55,000.00 100.00 %0.00620-1155-740025 55,000.00 CONTRACT: COMPUTER PROGRAMS 60,000.00 47,098.83 12,901.17 21.50 %140.00620-1155-740027 60,000.00 CONTRACTS: CH POSTAGE MACHINE 2,000.00 1,292.94 707.06 35.35 %0.00620-1155-740088 2,000.00 CONTRACTS: PEST CONTROL 1,000.00 462.92 537.08 53.71 %0.00620-1155-740187 1,000.00 CONTRACTS: UTILITY BILL MAILING 25,000.00 10,934.87 14,065.13 56.26 %0.00620-1155-740403 25,000.00 Department: 1155 - FINANCE Total:237,464.949,026.68513,721.00 513,721.00 276,256.06 53.78 % Department: 1155 - FINANCE Total:237,464.949,026.68513,721.00 513,721.00 276,256.06 53.78 % Department: 1157 - INFORMATION SYSTEMS
Department: 1157 - INFORMATION SYSTEMS
SALARIES REGULAR 167,476.00 48,896.25 118,579.75 70.80 %3,044.94620-1157-701001 167,476.00 OTHER COMPENSATION 2,521.00 3,664.11 -1,143.11 -45.34 %275.81620-1157-701004 2,521.00 RETIREMENT 18,063.00 20,517.23 -2,454.23 -13.59 %1,319.39620-1157-701005 18,063.00 GROUP HEALTH INSURANCE 38,052.00 7,875.83 30,176.17 79.30 %587.21620-1157-701009 38,052.00 LIFE & LTD INSURANCES 1,905.00 415.97 1,489.03 78.16 %30.11620-1157-701010 1,905.00 WORKERS COMPENSATION 2,000.00 0.00 2,000.00 100.00 %0.00620-1157-701011 2,000.00 MEDICARE 2,427.00 866.07 1,560.93 64.32 %49.53620-1157-701013 2,427.00 LEAVE PAYOUTS 7,000.00 5,403.02 1,596.98 22.81 %0.00620-1157-701030 7,000.00 CITY NW & COMPUTER REPLACEM…15,500.00 8,892.91 6,607.09 42.63 %0.00620-1157-731005 15,500.00 COMPUTER SOFTWARE 1,100.00 0.00 1,100.00 100.00 %0.00620-1157-731006 1,100.00 MBASIA ANNUAL LIAB. PREMIUM 8,000.00 10,262.49 -2,262.49 -28.28 %0.00620-1157-735002 8,000.00 CONTRACTS: NETWORK SERVICES 43,000.00 21,921.44 21,078.56 49.02 %1,414.50620-1157-740014 43,000.00 CONTRACTS: COMPUTER PROGRAM 41,500.00 10,222.06 31,277.94 75.37 %0.00620-1157-740027 41,500.00 HARDWARE MAINT - IS 50,000.00 36,499.61 13,500.39 27.00 %0.00620-1157-740196 50,000.00 MACHINERY/EQUIPMENT 53,000.00 0.00 53,000.00 100.00 %0.00620-1157-750070 53,000.00 Department: 1157 - INFORMATION SYSTEMS Total:175,436.996,721.49451,544.00 451,544.00 276,107.01 61.15 % Department: 1157 - INFORMATION SYSTEMS Total:175,436.996,721.49451,544.00 451,544.00 276,107.01 61.15 % Department: 4000 - ENGINEERING
Department: 4000 - ENGINEERING
OTHER COMPENSATION 0.00 3,060.00 -3,060.00 0.00 %191.25620-4000-701004 0.00 RETIREMENT 0.00 234.93 -234.93 0.00 %14.68620-4000-701005 0.00 GROUP HEALTH INSURANCE 0.00 1,095.43 -1,095.43 0.00 %83.13620-4000-701009 0.00 LIFE & LTD INSURANCES 0.00 26.64 -26.64 0.00 %1.91620-4000-701010 0.00 WORKERS COMPENSATION 5,500.00 0.00 5,500.00 100.00 %0.00620-4000-701011 5,500.00 MEDICARE 0.00 46.61 -46.61 0.00 %2.77620-4000-701013 0.00 Department: 4000 - ENGINEERING Total:4,463.61293.745,500.00 5,500.00 1,036.39 18.84 % Department: 4000 - ENGINEERING Total:4,463.61293.745,500.00 5,500.00 1,036.39 18.84 % Department: 4300 - CODE ENFORCEMENT
Department: 4300 - CODE ENFORCEMENT
WORKERS COMPENSATION 2,250.00 0.00 2,250.00 100.00 %0.00620-4300-701011 2,250.00 TELEPHONE 0.00 228.02 -228.02 0.00 %0.00620-4300-725010 0.00 Department: 4300 - CODE ENFORCEMENT Total:228.020.002,250.00 2,250.00 2,021.98 89.87 % Department: 4300 - CODE ENFORCEMENT Total:228.020.002,250.00 2,250.00 2,021.98 89.87 % Department: 5005 - VEHICLE MAINTENANCE
Department: 5005 - VEHICLE MAINTENANCE
SALARIES REGULAR 67,221.00 42,753.26 24,467.74 36.40 %2,672.12620-5005-701001 67,221.00 SALARIES OT 1,000.00 0.00 1,000.00 100.00 %0.00620-5005-701003 1,000.00 OTHER COMPENSATION 8,000.00 4,580.66 3,419.34 42.74 %278.61620-5005-701004 8,000.00 RETIREMENT 27,000.00 14,762.95 12,237.05 45.32 %918.77620-5005-701005 27,000.00 GROUP HEALTH INSURANCE 20,000.00 11,694.03 8,305.97 41.53 %862.20620-5005-701009 20,000.00 LIFE & LTD INSURANCES 1,007.00 441.87 565.13 56.12 %31.57620-5005-701010 1,007.00 WORKERS COMPENSATION 3,700.00 0.00 3,700.00 100.00 %0.00620-5005-701011 3,700.00 MEDICARE 973.00 436.79 536.21 55.11 %28.76620-5005-701013 973.00 A.3.d
Packet Pg. 65
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 23 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
LEAVE PAYOUTS 1,100.00 0.00 1,100.00 100.00 %0.00620-5005-701030 1,100.00 WATER VEHICLE MAINTENANCE 20,000.00 14,339.11 5,660.89 28.30 %0.00620-5005-710081 20,000.00 MBASIA ANNUAL LIAB. PREMIUM 31,000.00 39,767.14 -8,767.14 -28.28 %0.00620-5005-735002 31,000.00 Department: 5005 - VEHICLE MAINTENANCE Total:128,775.814,792.03181,001.00 181,001.00 52,225.19 28.85 % Department: 5005 - VEHICLE MAINTENANCE Total:128,775.814,792.03181,001.00 181,001.00 52,225.19 28.85 % Department: 5035 - WATER
Department: 5035 - WATER
SALARIES REGULAR 1,261,320.00 634,356.53 626,963.47 49.71 %39,905.31620-5035-701001 1,261,320.00 SALARIES TEMPORARY 0.00 697.20 -697.20 0.00 %0.00620-5035-701002 0.00 SALARIES OT 60,000.00 42,152.31 17,847.69 29.75 %833.02620-5035-701003 60,000.00 OTHER COMPENSATION 75,867.00 48,178.58 27,688.42 36.50 %3,221.01620-5035-701004 75,867.00 RETIREMENT 92,797.00 93,556.06 -759.06 -0.82 %5,841.14620-5035-701005 92,797.00 GROUP HEALTH INSURANCE 418,766.00 190,936.02 227,829.98 54.41 %16,180.32620-5035-701009 418,766.00 LIFE & LTD INSURANCES 16,992.00 5,813.90 11,178.10 65.78 %409.76620-5035-701010 16,992.00 WORKERS COMPENSATION 170,000.00 0.00 170,000.00 100.00 %0.00620-5035-701011 170,000.00 MEDICARE 18,267.00 10,871.01 7,395.99 40.49 %658.98620-5035-701013 18,267.00 F.I.C.A. OASDI 0.00 4.89 -4.89 0.00 %0.35620-5035-701014 0.00 LEAVE PAYOUTS 4,500.00 6,732.74 -2,232.74 -49.62 %0.00620-5035-701030 4,500.00 OFFICE SUPPLIES 2,500.00 1,197.61 1,302.39 52.10 %0.00620-5035-710001 2,500.00 POSTAGE 250.00 168.36 81.64 32.66 %0.00620-5035-710005 250.00 OPERATING SUPPLIES 400,000.00 372,909.30 27,090.70 6.77 %0.00620-5035-710015 400,000.00 LAB & MEDICAL 3,600.00 320.00 3,280.00 91.11 %0.00620-5035-710016 3,600.00 Environmental Quality Lab Testing 35,000.00 101,805.55 -66,805.55 -190.87 %0.00620-5035-710018 35,000.00 ADVERTISING 2,000.00 0.00 2,000.00 100.00 %0.00620-5035-710025 2,000.00 PRINTING/BINDING 2,000.00 0.00 2,000.00 100.00 %0.00620-5035-710030 2,000.00 FUEL/OIL 30,000.00 18,735.44 11,264.56 37.55 %0.00620-5035-710035 30,000.00 REPAIRS/MAINTENANCE 400,000.00 180,908.61 219,091.39 54.77 %0.00620-5035-710040 400,000.00 RENTALS/LEASES 2,000.00 3,615.79 -1,615.79 -80.79 %0.00620-5035-710045 2,000.00 MEMBERSHIPS/DUES 5,000.00 1,881.27 3,118.73 62.37 %0.00620-5035-710055 5,000.00 Chemicals 32,000.00 10,128.12 21,871.88 68.35 %0.00620-5035-710060 32,000.00 CONFERENCES/MEETINGS 8,000.00 428.40 7,571.60 94.65 %0.00620-5035-722005 8,000.00 TRAINING 10,000.00 10,942.80 -942.80 -9.43 %0.00620-5035-722010 10,000.00 GAS/ELECTRIC 155,000.00 101,337.25 53,662.75 34.62 %0.00620-5035-725001 155,000.00 WATER/SEWER 60,000.00 73,091.93 -13,091.93 -21.82 %2,273.99620-5035-725005 60,000.00 TELEPHONE 10,000.00 7,893.74 2,106.26 21.06 %0.00620-5035-725010 10,000.00 FEES: FILING/DUMP 7,000.00 6,931.20 68.80 0.98 %0.00620-5035-729000 7,000.00 Professional Services 30,000.00 27,763.57 2,236.43 7.45 %0.00620-5035-730000 30,000.00 EDUCATION CERT INCENTIVE 10,000.00 0.00 10,000.00 100.00 %0.00620-5035-730155 10,000.00 UNIFORM PURCHASES 8,000.00 7,141.29 858.71 10.73 %9.43620-5035-731000 8,000.00 PROPERTY TAXES 4,000.00 3,955.46 44.54 1.11 %0.00620-5035-733000 4,000.00 PROPERTY INSURANCE 30,000.00 0.00 30,000.00 100.00 %0.00620-5035-735001 30,000.00 MBASIA ANNUAL LIAB. PREMIUM 262,000.00 336,096.49 -74,096.49 -28.28 %0.00620-5035-735002 262,000.00 PREVENTIVE ELECTRICAL MAINT 9,000.00 0.00 9,000.00 100.00 %0.00620-5035-740001 9,000.00 CONTRACT: COMPUTER PROGRAMS 6,000.00 8,652.45 -2,652.45 -44.21 %0.00620-5035-740027 6,000.00 Contracts: Comm 911 26,000.00 17,958.57 8,041.43 30.93 %0.00620-5035-740030 26,000.00 CONTRACTS: GPS MONITORING 9,800.00 5,696.99 4,103.01 41.87 %810.17620-5035-740109 9,800.00 INCENTIVE PAY 0.00 -2,500.00 2,500.00 0.00 %0.00620-5035-740190 0.00 WATER RESOURCES ASSOCIAN 120,000.00 0.00 120,000.00 100.00 %0.00620-5035-740191 120,000.00 CONTRACTS: SCADA SUPPORT 6,000.00 6,092.18 -92.18 -1.54 %0.00620-5035-740194 6,000.00 CONTRACTS: URBAN JPA 3,500,000.00 2,738,216.81 761,783.19 21.77 %0.00620-5035-740207 3,500,000.00 SBCWD ANNUAL WTR USAGE 80,000.00 30,737.41 49,262.59 61.58 %0.00620-5035-740277 80,000.00 WATER SYSTEMS FEES 50,000.00 0.00 50,000.00 100.00 %0.00620-5035-740283 50,000.00 INTEREST PAYMENTS 50.00 41.49 8.51 17.02 %0.00620-5035-747000 50.00 PRINCIPAL PAYMENTS 6,000.00 5,476.88 523.12 8.72 %0.00620-5035-748000 6,000.00 Improvements 174,860.00 84,337.07 90,522.93 51.77 %0.00620-5035-750050 174,860.00 MACHINERY/EQUIPMENT 375,100.00 74,477.27 300,622.73 80.14 %0.00620-5035-750070 375,100.00 A.3.d
Packet Pg. 66
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 24 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
SOFTWARE AND LICENSING 2,000.00 2,200.00 -200.00 -10.00 %0.00620-5035-750450 2,000.00 Department: 5035 - WATER Total:5,271,938.5470,143.487,991,669.00 7,991,669.00 2,719,730.46 34.03 % Department: 5035 - WATER Total:5,271,938.5470,143.487,991,669.00 7,991,669.00 2,719,730.46 34.03 % Department: 9000 - CONSTRUCTION IN PROGRESS
Department: 9000 - CONSTRUCTION IN PROGRESS
Improvements 0.00 908.45 -908.45 0.00 %0.00620-9000-750050 0.00 Department: 9000 - CONSTRUCTION IN PROGRESS Total:908.450.000.00 0.00 -908.45 0.00 % Department: 9000 - CONSTRUCTION IN PROGRESS Total:908.450.000.00 0.00 -908.45 0.00 % Fund: 620 - WATER ENTERPRISE FUND Total:5,829,335.0290,977.429,167,535.00 9,217,535.00 3,388,199.98 36.76 % Fund: 621 - WATER EXPANSION ENT. FUND
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
CONTRACTS: LEGAL SERVICES 30,000.00 0.00 30,000.00 100.00 %0.00621-1100-740087 0.00 Department: 1100 - NON DEPARTMENT Total:0.000.000.00 30,000.00 30,000.00 100.00 % Department: 1100 - NON DEPARTMENT Total:0.000.000.00 30,000.00 30,000.00 100.00 % Department: 1120 - CITY MANAGER
Department: 1120 - CITY MANAGER
WORKERS COMPENSATION 500.00 0.00 500.00 100.00 %0.00621-1120-701011 500.00 Department: 1120 - CITY MANAGER Total:0.000.00500.00 500.00 500.00 100.00 % Department: 1120 - CITY MANAGER Total:0.000.00500.00 500.00 500.00 100.00 % Department: 4000 - ENGINEERING
Department: 4000 - ENGINEERING
WORKERS COMPENSATION 500.00 0.00 500.00 100.00 %0.00621-4000-701011 500.00 Department: 4000 - ENGINEERING Total:0.000.00500.00 500.00 500.00 100.00 % Department: 4000 - ENGINEERING Total:0.000.00500.00 500.00 500.00 100.00 % Department: 9000 - CONSTRUCTION IN PROGRESS
Department: 9000 - CONSTRUCTION IN PROGRESS
Professional Services 0.00 2,292.30 -2,292.30 0.00 %0.00621-9000-730000 0.00 Department: 9000 - CONSTRUCTION IN PROGRESS Total:2,292.300.000.00 0.00 -2,292.30 0.00 % Department: 9000 - CONSTRUCTION IN PROGRESS Total:2,292.300.000.00 0.00 -2,292.30 0.00 % Fund: 621 - WATER EXPANSION ENT. FUND Total:2,292.300.001,000.00 31,000.00 28,707.70 92.61 % Fund: 660 - SEWER ENTRPRISE FUND
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
CONTRACTS: COLLECTION 150,000.00 88,971.00 61,029.00 40.69 %0.00660-1100-740031 150,000.00 CONTRACTS: AUDITING SERVICES 7,000.00 0.00 7,000.00 100.00 %0.00660-1100-740065 7,000.00 CONTRACTS: FISCAL AGENT 11,000.00 0.00 11,000.00 100.00 %0.00660-1100-740066 11,000.00 CONTRACTS: LEGAL SERVICES 20,000.00 8,412.50 11,587.50 57.94 %0.00660-1100-740087 0.00 CONTRACTS: JANITORIAL 2,500.00 1,212.34 1,287.66 51.51 %0.00660-1100-740100 2,500.00 16-WW-INTEREST PAYMENTS 2,073,450.00 0.00 2,073,450.00 100.00 %0.00660-1100-747007 2,073,450.00 16-WW-PRINCIPAL PAYMENTS 2,540,000.00 0.00 2,540,000.00 100.00 %0.00660-1100-748004 2,540,000.00 Department: 1100 - NON DEPARTMENT Total:98,595.840.004,783,950.00 4,803,950.00 4,705,354.16 97.95 % Department: 1100 - NON DEPARTMENT Total:98,595.840.004,783,950.00 4,803,950.00 4,705,354.16 97.95 % Department: 1120 - CITY MANAGER
Department: 1120 - CITY MANAGER
WORKERS COMPENSATION 500.00 0.00 500.00 100.00 %0.00660-1120-701011 500.00 PROFESSIONAL SERVICES 0.00 7,344.59 -7,344.59 0.00 %0.00660-1120-730000 0.00 Department: 1120 - CITY MANAGER Total:7,344.590.00500.00 500.00 -6,844.59 -1,368.92 % Department: 1120 - CITY MANAGER Total:7,344.590.00500.00 500.00 -6,844.59 -1,368.92 % Department: 1155 - FINANCE
Department: 1155 - FINANCE
SALARIES REGULAR 173,885.00 82,163.71 91,721.29 52.75 %5,211.68660-1155-701001 173,885.00 A.3.d
Packet Pg. 67
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 25 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
SALARIES TEMPORARY 0.00 7,384.38 -7,384.38 0.00 %664.14660-1155-701002 0.00 SALARIES OT 2,000.00 218.68 1,781.32 89.07 %106.48660-1155-701003 2,000.00 OTHER COMPENSATION 5,235.00 1,765.05 3,469.95 66.28 %122.95660-1155-701004 5,235.00 RETIREMENT 10,164.00 7,012.20 3,151.80 31.01 %460.64660-1155-701005 10,164.00 GROUP HEALTH INSURANCE 51,764.00 24,201.22 27,562.78 53.25 %1,780.27660-1155-701009 51,764.00 LIFE & LTD INSURANCES 2,355.00 901.79 1,453.21 61.71 %64.44660-1155-701010 2,355.00 WORKERS COMPENSATION 37,000.00 0.00 37,000.00 100.00 %0.00660-1155-701011 37,000.00 MEDICARE 2,518.00 1,476.59 1,041.41 41.36 %98.10660-1155-701013 2,518.00 F.I.C.A. OASDI 0.00 0.42 -0.42 0.00 %0.03660-1155-701014 0.00 LEAVE PAYOUTS 2,000.00 1,057.96 942.04 47.10 %0.00660-1155-701030 2,000.00 OFFICE SUPPLIES 2,500.00 2,468.83 31.17 1.25 %-26.87660-1155-710001 2,500.00 POSTAGE 2,500.00 898.27 1,601.73 64.07 %0.00660-1155-710005 2,500.00 OPERATING SUPPLIES 1,000.00 469.46 530.54 53.05 %6.31660-1155-710015 1,000.00 PRINTING/BINDING 2,500.00 1,034.68 1,465.32 58.61 %316.15660-1155-710030 2,500.00 REPAIRS/MAINTENANCE 500.00 0.00 500.00 100.00 %0.00660-1155-710040 500.00 RENTALS/LEASES 7,000.00 2,423.97 4,576.03 65.37 %0.00660-1155-710045 7,000.00 MEMBERSHIPS/DUES 1,500.00 1,013.42 486.58 32.44 %0.00660-1155-710055 1,500.00 CONFERENCES/MEETINGS 1,000.00 116.82 883.18 88.32 %0.00660-1155-722005 1,000.00 TRAINING 3,000.00 5,006.48 -2,006.48 -66.88 %39.21660-1155-722010 3,000.00 GAS/ELECTRIC 2,000.00 940.64 1,059.36 52.97 %0.00660-1155-725001 2,000.00 WATER/SEWER 500.00 295.27 204.73 40.95 %44.05660-1155-725005 500.00 TELEPHONE 1,000.00 1,164.89 -164.89 -16.49 %0.00660-1155-725010 1,000.00 FEES: FILING/DUMP 800.00 0.00 800.00 100.00 %0.00660-1155-729000 800.00 PROFESSIONAL SERVICES 5,000.00 0.00 5,000.00 100.00 %0.00660-1155-730000 5,000.00 MBASIA ANNUAL LIAB. PREMIUM 10,000.00 12,828.11 -2,828.11 -28.28 %0.00660-1155-735002 10,000.00 CONTRACTS: BANK SERVICE CHARGE 50,000.00 0.00 50,000.00 100.00 %0.00660-1155-740025 50,000.00 CONTRACT: COMPUTER PROGRAMS 58,000.00 47,108.22 10,891.78 18.78 %140.00660-1155-740027 58,000.00 CONTRACTS: CH POSTAGE MACHINE 2,500.00 1,293.18 1,206.82 48.27 %0.00660-1155-740088 2,500.00 CONTRACTS: PEST CONTROL 1,000.00 462.96 537.04 53.70 %0.00660-1155-740187 1,000.00 CONTRACTS: UTILITY BILL MAILING 25,000.00 10,934.87 14,065.13 56.26 %0.00660-1155-740403 25,000.00 Department: 1155 - FINANCE Total:214,642.079,027.58464,221.00 464,221.00 249,578.93 53.76 % Department: 1155 - FINANCE Total:214,642.079,027.58464,221.00 464,221.00 249,578.93 53.76 % Department: 1157 - INFORMATION SYSTEMS
Department: 1157 - INFORMATION SYSTEMS
SALARIES REGULAR 170,377.00 48,896.14 121,480.86 71.30 %3,044.93660-1157-701001 170,377.00 OTHER COMPENSATION 2,526.00 3,663.95 -1,137.95 -45.05 %275.80660-1157-701004 2,526.00 RETIREMENT 18,063.00 20,515.89 -2,452.89 -13.58 %1,319.31660-1157-701005 18,063.00 GROUP HEALTH INSURANCE 38,817.00 7,874.43 30,942.57 79.71 %587.13660-1157-701009 38,817.00 LIFE & LTD INSURANCES 1,939.00 414.24 1,524.76 78.64 %30.03660-1157-701010 1,939.00 WORKERS COMPENSATION 2,000.00 0.00 2,000.00 100.00 %0.00660-1157-701011 2,000.00 MEDICARE 2,469.00 865.33 1,603.67 64.95 %49.50660-1157-701013 2,469.00 LEAVE PAYOUTS 7,000.00 5,403.01 1,596.99 22.81 %0.00660-1157-701030 7,000.00 CITY NW & COMPUTER REPLACEM…15,500.00 8,892.91 6,607.09 42.63 %0.00660-1157-731005 15,500.00 COMPUTER SOFTWARE 1,100.00 0.00 1,100.00 100.00 %0.00660-1157-731006 1,100.00 CONTRACTS: NETWORK SERVICES 62,200.00 32,216.64 29,983.36 48.20 %1,414.50660-1157-740014 62,200.00 CONTRACTS: COMPUTER PROGRAM 41,500.00 7,818.01 33,681.99 81.16 %0.00660-1157-740027 41,500.00 HARDWARE MAINT - IS 50,000.00 38,903.66 11,096.34 22.19 %0.00660-1157-740196 50,000.00 MACHINERY/EQUIPMENT 53,000.00 0.00 53,000.00 100.00 %0.00660-1157-750070 53,000.00 Department: 1157 - INFORMATION SYSTEMS Total:175,464.216,721.20466,491.00 466,491.00 291,026.79 62.39 % Department: 1157 - INFORMATION SYSTEMS Total:175,464.216,721.20466,491.00 466,491.00 291,026.79 62.39 % Department: 4000 - ENGINEERING
Department: 4000 - ENGINEERING
WORKERS COMPENSATION 5,500.00 0.00 5,500.00 100.00 %0.00660-4000-701011 5,500.00 PROFESSIONAL SERVICES 0.00 14,401.75 -14,401.75 0.00 %0.00660-4000-730000 0.00 ENGINEERING SERVICES 0.00 2,112.50 -2,112.50 0.00 %0.00660-4000-730003 0.00 A.3.d
Packet Pg. 68
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 26 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
MBASIA ANNUAL LIAB. PREMIUM 5,000.00 6,414.05 -1,414.05 -28.28 %0.00660-4000-735002 5,000.00 Department: 4000 - ENGINEERING Total:22,928.300.0010,500.00 10,500.00 -12,428.30 -118.36 % Department: 4000 - ENGINEERING Total:22,928.300.0010,500.00 10,500.00 -12,428.30 -118.36 % Department: 4300 - CODE ENFORCEMENT
Department: 4300 - CODE ENFORCEMENT
WORKERS COMPENSATION 2,200.00 0.00 2,200.00 100.00 %0.00660-4300-701011 2,200.00 Department: 4300 - CODE ENFORCEMENT Total:0.000.002,200.00 2,200.00 2,200.00 100.00 % Department: 4300 - CODE ENFORCEMENT Total:0.000.002,200.00 2,200.00 2,200.00 100.00 % Department: 4990 - SEWER DOMESTIC
Department: 4990 - SEWER DOMESTIC
SALARIES REGULAR 0.00 4,157.97 -4,157.97 0.00 %0.00660-4990-701001 0.00 RETIREMENT 0.00 491.11 -491.11 0.00 %0.00660-4990-701005 0.00 GROUP HEALTH INSURANCE 0.00 870.53 -870.53 0.00 %0.00660-4990-701009 0.00 LIFE & LTD INSURANCES 0.00 36.50 -36.50 0.00 %0.00660-4990-701010 0.00 WORKERS COMPENSATION 13,000.00 0.00 13,000.00 100.00 %0.00660-4990-701011 13,000.00 MEDICARE 0.00 62.29 -62.29 0.00 %0.00660-4990-701013 0.00 CALPERS RETIREES HLTH CONTRIBU…0.00 1,069.00 -1,069.00 0.00 %0.00660-4990-701025 0.00 OPERATING SUPPLIES 0.00 100.14 -100.14 0.00 %0.00660-4990-710015 0.00 LAB & MEDICAL 80,000.00 41,203.10 38,796.90 48.50 %6,301.00660-4990-710016 80,000.00 REPAIRS/MAINTENANCE 1,100,000.00 178,711.90 921,288.10 83.75 %22,412.28660-4990-710040 1,100,000.00 RENTALS/LEASES 3,000.00 142.12 2,857.88 95.26 %142.12660-4990-710045 3,000.00 Chemicals 250,000.00 225,158.87 24,841.13 9.94 %0.00660-4990-710060 250,000.00 GAS/ELECTRIC 850,000.00 686,047.65 163,952.35 19.29 %0.00660-4990-725001 850,000.00 WATER/SEWER 6,300.00 4,216.87 2,083.13 33.07 %567.29660-4990-725005 6,300.00 FEES: FILING/DUMP 49,800.00 194,138.03 -144,338.03 -289.84 %7,851.60660-4990-729000 49,800.00 Professional Services 50,000.00 9,775.00 40,225.00 80.45 %2,875.00660-4990-730000 50,000.00 PROPERTY TAXES 23,000.00 21,986.98 1,013.02 4.40 %0.00660-4990-733000 23,000.00 PROPERTY INSURANCE 250,000.00 0.00 250,000.00 100.00 %0.00660-4990-735001 250,000.00 MBASIA ANNUAL LIAB. PREMIUM 38,000.00 48,746.82 -10,746.82 -28.28 %0.00660-4990-735002 38,000.00 PREVENTIVE ELECTRICAL MAINT 22,000.00 0.00 22,000.00 100.00 %0.00660-4990-740001 22,000.00 CONTRACTS: ALARMS 1,500.00 1,250.00 250.00 16.67 %0.00660-4990-740016 1,500.00 CONTRACTS: WWTP CONTRACT OP…1,500,000.00 742,154.58 757,845.42 50.52 %249,321.76660-4990-740041 1,500,000.00 CONTRACTS: PEST CONTROL 0.00 800.00 -800.00 0.00 %0.00660-4990-740187 0.00 CONTRACTS: GROUND LEASE 40,000.00 0.00 40,000.00 100.00 %0.00660-4990-740293 40,000.00 CONTRACTS: NEUROS 103,000.00 102,519.00 481.00 0.47 %0.00660-4990-740411 103,000.00 Department: 4990 - SEWER DOMESTIC Total:2,263,638.46289,471.054,379,600.00 4,379,600.00 2,115,961.54 48.31 % Department: 4990 - SEWER DOMESTIC Total:2,263,638.46289,471.054,379,600.00 4,379,600.00 2,115,961.54 48.31 % Department: 4991 - SEWER INDUSTRIAL
Department: 4991 - SEWER INDUSTRIAL
SALARIES REGULAR 0.00 221.86 -221.86 0.00 %0.00660-4991-701001 0.00 SALARIES OT 0.00 4,442.34 -4,442.34 0.00 %0.00660-4991-701003 0.00 RETIREMENT 0.00 15.34 -15.34 0.00 %0.00660-4991-701005 0.00 GROUP HEALTH INSURANCE 0.00 100.50 -100.50 0.00 %0.00660-4991-701009 0.00 LIFE & LTD INSURANCES 0.00 2.03 -2.03 0.00 %0.00660-4991-701010 0.00 MEDICARE 0.00 3.43 -3.43 0.00 %0.00660-4991-701013 0.00 OPERATING SUPPLIES 300.00 0.00 300.00 100.00 %0.00660-4991-710015 300.00 LAB & MEDICAL 300.00 0.00 300.00 100.00 %0.00660-4991-710016 300.00 REPAIRS/MAINTENANCE 10,000.00 18,633.62 -8,633.62 -86.34 %0.00660-4991-710040 10,000.00 RENTALS/LEASES 1,000.00 0.00 1,000.00 100.00 %0.00660-4991-710045 1,000.00 WATER/SEWER 5,000.00 2,093.54 2,906.46 58.13 %219.43660-4991-725005 5,000.00 FEES: FILING/DUMP 1,000.00 660.00 340.00 34.00 %0.00660-4991-729000 1,000.00 MBASIA ANNUAL LIAB. PREMIUM 32,000.00 41,049.95 -9,049.95 -28.28 %0.00660-4991-735002 32,000.00 CONTRACTS: WWTP CONTRACT OP…330,000.00 161,149.46 168,850.54 51.17 %54,137.06660-4991-740041 330,000.00 Department: 4991 - SEWER INDUSTRIAL Total:228,372.0754,356.49379,600.00 379,600.00 151,227.93 39.84 % Department: 4991 - SEWER INDUSTRIAL Total:228,372.0754,356.49379,600.00 379,600.00 151,227.93 39.84 % A.3.d
Packet Pg. 69
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 27 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Department: 4995 - SEWER COLLECTION
Department: 4995 - SEWER COLLECTION
SALARIES REGULAR 1,056,005.00 447,613.53 608,391.47 57.61 %30,538.51660-4995-701001 1,056,005.00 SALARIES TEMPORARY 3,000.00 796.80 2,203.20 73.44 %0.00660-4995-701002 3,000.00 SALARIES OT 33,900.00 23,500.38 10,399.62 30.68 %1,128.61660-4995-701003 33,900.00 OTHER COMPENSATION 71,302.00 49,529.42 21,772.58 30.54 %3,531.63660-4995-701004 71,302.00 RETIREMENT 81,377.00 65,455.69 15,921.31 19.56 %4,088.70660-4995-701005 81,377.00 GROUP HEALTH INSURANCE 370,894.00 171,224.50 199,669.50 53.83 %13,283.75660-4995-701009 370,894.00 LIFE & LTD INSURANCES 14,192.00 4,710.45 9,481.55 66.81 %361.86660-4995-701010 14,192.00 WORKERS COMPENSATION 87,000.00 0.00 87,000.00 100.00 %0.00660-4995-701011 87,000.00 MEDICARE 15,292.00 8,127.93 7,164.07 46.85 %537.06660-4995-701013 15,292.00 F.I.C.A. OASDI 0.00 2.05 -2.05 0.00 %0.15660-4995-701014 0.00 CALPERS RETIREES HLTH CONTRIBUT 0.00 1,069.00 -1,069.00 0.00 %0.00660-4995-701025 0.00 W/C SALARY CONTINUATION (2/3)0.00 40,043.86 -40,043.86 0.00 %2,958.16660-4995-701029 0.00 LEAVE PAYOUT 4,000.00 11,293.76 -7,293.76 -182.34 %0.00660-4995-701030 4,000.00 OFFICE SUPPLIES 1,200.00 681.52 518.48 43.21 %0.00660-4995-710001 1,200.00 POSTAGE 250.00 86.87 163.13 65.25 %0.00660-4995-710005 250.00 OPERATING SUPPLIES 40,000.00 14,067.05 25,932.95 64.83 %0.00660-4995-710015 40,000.00 LAB & MEDICAL 3,000.00 960.00 2,040.00 68.00 %0.00660-4995-710016 3,000.00 Environmental Quality Lab Testing 1,000.00 0.00 1,000.00 100.00 %0.00660-4995-710018 1,000.00 ADVERTISING 6,000.00 0.00 6,000.00 100.00 %0.00660-4995-710025 6,000.00 PRINTING/BINDING 500.00 7,201.01 -6,701.01 -1,340.20 %0.00660-4995-710030 500.00 FUEL/OIL 45,000.00 24,570.31 20,429.69 45.40 %0.00660-4995-710035 45,000.00 REPAIRS/MAINTENANCE 160,000.00 16,770.35 143,229.65 89.52 %0.00660-4995-710040 160,000.00 RENTALS/LEASES 2,000.00 543.16 1,456.84 72.84 %0.00660-4995-710045 2,000.00 MEMBERSHIPS/DUES 4,000.00 1,826.29 2,173.71 54.34 %0.00660-4995-710055 4,000.00 Chemicals 260,000.00 239,696.89 20,303.11 7.81 %0.00660-4995-710060 260,000.00 CONFERENCES/MEETINGS 5,000.00 178.40 4,821.60 96.43 %0.00660-4995-722005 5,000.00 TRAINING 20,000.00 19,108.72 891.28 4.46 %0.00660-4995-722010 20,000.00 GAS/ELECTRIC 50,000.00 27,259.94 22,740.06 45.48 %0.00660-4995-725001 50,000.00 WATER/SEWER 4,600.00 2,328.14 2,271.86 49.39 %274.19660-4995-725005 4,600.00 TELEPHONE 12,500.00 6,999.92 5,500.08 44.00 %0.00660-4995-725010 12,500.00 FEES: FILING/DUMP 9,000.00 13,325.07 -4,325.07 -48.06 %0.00660-4995-729000 9,000.00 PROFESSIONAL SERVICES 20,000.00 747.71 19,252.29 96.26 %0.00660-4995-730000 20,000.00 Education Certificate Incentive 0.00 2,000.00 -2,000.00 0.00 %0.00660-4995-730155 0.00 UNIFORM PURCHASES 11,000.00 6,652.06 4,347.94 39.53 %33.69660-4995-731000 11,000.00 PROPERTY INSURANCE 4,500.00 0.00 4,500.00 100.00 %0.00660-4995-735001 4,500.00 MBASIA ANNUAL LIAB. PREMIUM 65,000.00 83,382.71 -18,382.71 -28.28 %0.00660-4995-735002 65,000.00 PREVENTIVE ELECTRICAL MAINT 9,000.00 0.00 9,000.00 100.00 %0.00660-4995-740001 9,000.00 CONTRACT: COMPUTER PROGRAMS 7,000.00 8,290.83 -1,290.83 -18.44 %0.00660-4995-740027 7,000.00 Contracts: Comm 911 30,000.00 17,958.57 12,041.43 40.14 %0.00660-4995-740030 30,000.00 CONTRACTS: SCADA SUPPORT 8,000.00 5,721.86 2,278.14 28.48 %0.00660-4995-740062 8,000.00 CONTRACTS: GPS MONITORING 11,900.00 7,403.75 4,496.25 37.78 %1,041.48660-4995-740109 11,900.00 CONTRACTS: SRWQCB; WDR 4,000.00 3,746.00 254.00 6.35 %0.00660-4995-740365 4,000.00 INTEREST PAYMENTS 50.00 41.49 8.51 17.02 %0.00660-4995-747000 50.00 PRINCIPAL PAYMENTS 6,000.00 5,476.88 523.12 8.72 %0.00660-4995-748000 6,000.00 MACHINERY/EQUIPMENT 40,000.00 62,654.13 -22,654.13 -56.64 %0.00660-4995-750070 40,000.00 SOFTWARE AND LICENSING 2,000.00 2,200.00 -200.00 -10.00 %0.00660-4995-750450 2,000.00 Department: 4995 - SEWER COLLECTION Total:1,405,247.0057,777.792,579,462.00 2,579,462.00 1,174,215.00 45.52 % Department: 4995 - SEWER COLLECTION Total:1,405,247.0057,777.792,579,462.00 2,579,462.00 1,174,215.00 45.52 % Department: 5005 - VEHICLE MAINTENANCE
Department: 5005 - VEHICLE MAINTENANCE
SALARIES REGULAR 67,221.00 42,753.43 24,467.57 36.40 %2,672.13660-5005-701001 67,221.00 SALARIES OT 1,000.00 0.00 1,000.00 100.00 %0.00660-5005-701003 1,000.00 OTHER COMPENSATION 8,000.00 4,580.50 3,419.50 42.74 %278.60660-5005-701004 8,000.00 RETIREMENT 25,000.00 14,762.87 10,237.13 40.95 %918.77660-5005-701005 25,000.00 GROUP HEALTH INSURANCE 20,000.00 11,693.89 8,306.11 41.53 %862.24660-5005-701009 20,000.00 LIFE & LTD INSURANCES 1,007.00 441.83 565.17 56.12 %31.60660-5005-701010 1,007.00 A.3.d
Packet Pg. 70
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 28 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
WORKERS COMPENSATION 4,000.00 0.00 4,000.00 100.00 %0.00660-5005-701011 4,000.00 MEDICARE 973.00 436.94 536.06 55.09 %28.76660-5005-701013 973.00 LEAVE PAYOUTS 1,100.00 0.00 1,100.00 100.00 %0.00660-5005-701030 1,100.00 PARKS VEHICLE MAINT 3,000.00 87.20 2,912.80 97.09 %0.00660-5005-710076 3,000.00 SEWER VEHICLE MAINT 20,000.00 27,448.17 -7,448.17 -37.24 %0.00660-5005-710082 20,000.00 MBASIA ANNUAL LIAB. PREMIUM 30,000.00 38,484.33 -8,484.33 -28.28 %0.00660-5005-735002 30,000.00 Department: 5005 - VEHICLE MAINTENANCE Total:140,689.164,792.10181,301.00 181,301.00 40,611.84 22.40 % Department: 5005 - VEHICLE MAINTENANCE Total:140,689.164,792.10181,301.00 181,301.00 40,611.84 22.40 % Department: 7000 - BUILDINGS, GROUNDS, & PARKS
Department: 7000 - BUILDINGS, GROUNDS, & PARKS
SALARIES REGULAR 160,324.00 37,311.37 123,012.63 76.73 %2,336.03660-7000-701001 160,324.00 SALARIES TEMPORARY 5,000.00 0.00 5,000.00 100.00 %0.00660-7000-701002 5,000.00 SALARIES OT 39,000.00 0.00 39,000.00 100.00 %0.00660-7000-701003 39,000.00 OTHER COMPENSATION 13,700.00 4,881.36 8,818.64 64.37 %302.34660-7000-701004 13,700.00 RETIREMENT 16,998.00 14,570.12 2,427.88 14.28 %949.58660-7000-701005 16,998.00 GROUP HEALTH INSURANCE 35,839.00 10,763.42 25,075.58 69.97 %811.47660-7000-701009 35,839.00 LIFE & LTD INSURANCES 2,299.00 328.31 1,970.69 85.72 %24.22660-7000-701010 2,299.00 WORKERS COMPENSATION 16,500.00 0.00 16,500.00 100.00 %0.00660-7000-701011 16,500.00 MEDICARE 2,322.00 628.49 1,693.51 72.93 %37.96660-7000-701013 2,322.00 LEAVE PAYOUT 6,500.00 1,225.34 5,274.66 81.15 %0.00660-7000-701030 6,500.00 OFFICE SUPPLIES 150.00 0.00 150.00 100.00 %0.00660-7000-710001 150.00 OPERATING SUPPLIES 1,000.00 0.00 1,000.00 100.00 %0.00660-7000-710015 1,000.00 LAB & MEDICAL 500.00 0.00 500.00 100.00 %0.00660-7000-710016 500.00 FUEL/OIL 5,000.00 0.00 5,000.00 100.00 %0.00660-7000-710035 5,000.00 REPAIRS/MAINTENANCE 10,000.00 0.00 10,000.00 100.00 %0.00660-7000-710040 10,000.00 TELEPHONE 600.00 0.00 600.00 100.00 %0.00660-7000-725010 600.00 UNIFORM PURCHASES 1,300.00 0.00 1,300.00 100.00 %0.00660-7000-731000 1,300.00 MBASIA ANNUAL LIAB. PREMIUM 32,000.00 41,049.95 -9,049.95 -28.28 %0.00660-7000-735002 32,000.00 Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:110,758.364,461.60349,032.00 349,032.00 238,273.64 68.27 % Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:110,758.364,461.60349,032.00 349,032.00 238,273.64 68.27 % Department: 8050 - PARKS & RECREATION DEPT
Department: 8050 - PARKS & RECREATION DEPT
Salaries Regular 0.00 20,765.55 -20,765.55 0.00 %1,270.29660-8050-701001 0.00 Salaries OT 0.00 228.52 -228.52 0.00 %0.00660-8050-701003 0.00 Retirement 0.00 1,526.77 -1,526.77 0.00 %95.26660-8050-701005 0.00 Group Health Insurance 0.00 3,247.16 -3,247.16 0.00 %230.51660-8050-701009 0.00 Life & LTD Insurances 0.00 186.06 -186.06 0.00 %13.36660-8050-701010 0.00 F.I.C.A. Medicare 0.00 310.14 -310.14 0.00 %18.44660-8050-701013 0.00 F.I.C.A. OASDI 0.00 1.24 -1.24 0.00 %0.09660-8050-701014 0.00 Office Supplies 150.00 0.00 150.00 100.00 %0.00660-8050-710001 150.00 Operating Supplies 3,000.00 0.00 3,000.00 100.00 %0.00660-8050-710015 3,000.00 Lab & Medical 500.00 0.00 500.00 100.00 %0.00660-8050-710016 500.00 Fuel/Oil 2,500.00 0.00 2,500.00 100.00 %0.00660-8050-710035 2,500.00 Repairs/Maintenance 10,000.00 5,521.00 4,479.00 44.79 %0.00660-8050-710040 10,000.00 Rentals/Leases 7,800.00 2,745.00 5,055.00 64.81 %0.00660-8050-710045 7,800.00 Training 1,000.00 0.00 1,000.00 100.00 %0.00660-8050-722010 1,000.00 Gas/Electric 1,200.00 549.61 650.39 54.20 %0.00660-8050-725001 1,200.00 Telephone 600.00 0.00 600.00 100.00 %0.00660-8050-725010 600.00 Professional Services 31,000.00 8,750.00 22,250.00 71.77 %0.00660-8050-730000 31,000.00 Uniform Purchases 800.00 174.68 625.32 78.17 %0.00660-8050-731000 800.00 Department: 8050 - PARKS & RECREATION DEPT Total:44,005.731,627.9558,550.00 58,550.00 14,544.27 24.84 % Department: 8050 - PARKS & RECREATION DEPT Total:44,005.731,627.9558,550.00 58,550.00 14,544.27 24.84 % A.3.d
Packet Pg. 71
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 29 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Department: 9000 - CONSTRUCTION IN PROGRESS
Department: 9000 - CONSTRUCTION IN PROGRESS
Improvements 0.00 39,639.44 -39,639.44 0.00 %0.00660-9000-750050 0.00 Department: 9000 - CONSTRUCTION IN PROGRESS Total:39,639.440.000.00 0.00 -39,639.44 0.00 % Department: 9000 - CONSTRUCTION IN PROGRESS Total:39,639.440.000.00 0.00 -39,639.44 0.00 % Fund: 660 - SEWER ENTRPRISE FUND Total:4,751,325.23428,235.7613,655,407.00 13,675,407.00 8,924,081.77 65.26 % Fund: 661 - SEWER EXPANSION ENTPRS
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
PROFESSIONAL SERVICES 0.00 15,482.88 -15,482.88 0.00 %0.00661-1100-730000 0.00 Department: 1100 - NON DEPARTMENT Total:15,482.880.000.00 0.00 -15,482.88 0.00 % Department: 1100 - NON DEPARTMENT Total:15,482.880.000.00 0.00 -15,482.88 0.00 % Department: 1120 - CITY MANAGER
Department: 1120 - CITY MANAGER
WORKERS COMPENSATION 300.00 0.00 300.00 100.00 %0.00661-1120-701011 300.00 Department: 1120 - CITY MANAGER Total:0.000.00300.00 300.00 300.00 100.00 % Department: 1120 - CITY MANAGER Total:0.000.00300.00 300.00 300.00 100.00 % Department: 4000 - ENGINEERING
Department: 4000 - ENGINEERING
PROFESSIONAL SERVICES 0.00 9,681.25 -9,681.25 0.00 %0.00661-4000-730000 0.00 Engineering Services 500,000.00 2,112.50 497,887.50 99.58 %0.00661-4000-730003 500,000.00 Department: 4000 - ENGINEERING Total:11,793.750.00500,000.00 500,000.00 488,206.25 97.64 % Department: 4000 - ENGINEERING Total:11,793.750.00500,000.00 500,000.00 488,206.25 97.64 % Department: 4990 - SEWER DOMESTIC
Department: 4990 - SEWER DOMESTIC
Improvements 2,605,000.00 0.00 2,605,000.00 100.00 %0.00661-4990-750050 0.00 Department: 4990 - SEWER DOMESTIC Total:0.000.000.00 2,605,000.00 2,605,000.00 100.00 % Department: 4990 - SEWER DOMESTIC Total:0.000.000.00 2,605,000.00 2,605,000.00 100.00 % Department: 9000 - CONSTRUCTION IN PROGRESS
Department: 9000 - CONSTRUCTION IN PROGRESS
Professional Services 0.00 32,856.91 -32,856.91 0.00 %0.00661-9000-730000 0.00 Improvements 0.00 7,543.30 -7,543.30 0.00 %0.00661-9000-750050 0.00 Department: 9000 - CONSTRUCTION IN PROGRESS Total:40,400.210.000.00 0.00 -40,400.21 0.00 % Department: 9000 - CONSTRUCTION IN PROGRESS Total:40,400.210.000.00 0.00 -40,400.21 0.00 % Fund: 661 - SEWER EXPANSION ENTPRS Total:67,676.840.00500,300.00 3,105,300.00 3,037,623.16 97.82 % Fund: 662 - STORM DRAIN
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
PROFESSIONAL SERVICES 0.00 625.00 -625.00 0.00 %0.00662-1100-730000 0.00 Department: 1100 - NON DEPARTMENT Total:625.000.000.00 0.00 -625.00 0.00 % Department: 1100 - NON DEPARTMENT Total:625.000.000.00 0.00 -625.00 0.00 % Department: 4000 - ENGINEERING
Department: 4000 - ENGINEERING
MBASIA ANNUAL LIAB. PREMIUM 3,500.00 4,489.84 -989.84 -28.28 %0.00662-4000-735002 3,500.00 Department: 4000 - ENGINEERING Total:4,489.840.003,500.00 3,500.00 -989.84 -28.28 % Department: 4000 - ENGINEERING Total:4,489.840.003,500.00 3,500.00 -989.84 -28.28 % Department: 5015 - STORM DRAIN OPERATIONS
Department: 5015 - STORM DRAIN OPERATIONS
OFFICE SUPPLIES 300.00 484.38 -184.38 -61.46 %0.00662-5015-710001 300.00 OPERATING SUPPLIES 5,000.00 1,854.29 3,145.71 62.91 %0.00662-5015-710015 5,000.00 Environmental Quality Lab Testing 3,000.00 1,656.00 1,344.00 44.80 %0.00662-5015-710018 3,000.00 ADVERTISING 6,000.00 1,857.52 4,142.48 69.04 %0.00662-5015-710025 6,000.00 A.3.d
Packet Pg. 72
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 30 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Repairs/Maintenance 0.00 604.03 -604.03 0.00 %0.00662-5015-710040 0.00 MEMBERSHIPS/DUES 1,000.00 321.00 679.00 67.90 %0.00662-5015-710055 1,000.00 CONFERENCES/MEETINGS 2,000.00 0.00 2,000.00 100.00 %0.00662-5015-722005 2,000.00 TRAINING 5,000.00 1,778.37 3,221.63 64.43 %0.00662-5015-722010 5,000.00 FEES: FILING/DUMP 25,000.00 17,666.00 7,334.00 29.34 %0.00662-5015-729000 25,000.00 PROFESSIONAL SERVICES 130,000.00 54,822.38 75,177.62 57.83 %0.00662-5015-730000 130,000.00 ENGINEERING SERVICES 25,000.00 23,180.00 1,820.00 7.28 %0.00662-5015-730003 25,000.00 MACHINERY/EQUIPMENT 150,000.00 0.00 150,000.00 100.00 %0.00662-5015-750070 150,000.00 Department: 5015 - STORM DRAIN OPERATIONS Total:104,223.970.00352,300.00 352,300.00 248,076.03 70.42 % Department: 5015 - STORM DRAIN OPERATIONS Total:104,223.970.00352,300.00 352,300.00 248,076.03 70.42 % Department: 9000 - CONSTRUCTION IN PROGRESS
Department: 9000 - CONSTRUCTION IN PROGRESS
Professional Services 0.00 44,412.00 -44,412.00 0.00 %0.00662-9000-730000 0.00 Improvements 0.00 60,909.46 -60,909.46 0.00 %0.00662-9000-750050 0.00 Department: 9000 - CONSTRUCTION IN PROGRESS Total:105,321.460.000.00 0.00 -105,321.46 0.00 % Department: 9000 - CONSTRUCTION IN PROGRESS Total:105,321.460.000.00 0.00 -105,321.46 0.00 % Fund: 662 - STORM DRAIN Total:214,660.270.00355,800.00 355,800.00 141,139.73 39.67 % Fund: 665 - SEWER IND. ENTERPRISE
Department: 4991 - SEWER INDUSTRIAL
Department: 4991 - SEWER INDUSTRIAL
WORKERS COMPENSATION 2,500.00 0.00 2,500.00 100.00 %0.00665-4991-701011 2,500.00 GAS/ELECTRIC 550,000.00 230,254.34 319,745.66 58.14 %0.00665-4991-725001 550,000.00 PROPERTY INSURANCE 11,000.00 0.00 11,000.00 100.00 %0.00665-4991-735001 11,000.00 MBASIA ANNUAL LIAB. PREMIUM 38,000.00 48,746.82 -10,746.82 -28.28 %0.00665-4991-735002 38,000.00 Department: 4991 - SEWER INDUSTRIAL Total:279,001.160.00601,500.00 601,500.00 322,498.84 53.62 % Department: 4991 - SEWER INDUSTRIAL Total:279,001.160.00601,500.00 601,500.00 322,498.84 53.62 % Fund: 665 - SEWER IND. ENTERPRISE Total:279,001.160.00601,500.00 601,500.00 322,498.84 53.62 % Fund: 670 - STREET SWEEPING FUND
Department: 1155 - FINANCE
Department: 1155 - FINANCE
WORKERS COMPENSATION 1,500.00 0.00 1,500.00 100.00 %0.00670-1155-701011 1,500.00 Department: 1155 - FINANCE Total:0.000.001,500.00 1,500.00 1,500.00 100.00 % Department: 1155 - FINANCE Total:0.000.001,500.00 1,500.00 1,500.00 100.00 % Department: 5005 - VEHICLE MAINTENANCE
Department: 5005 - VEHICLE MAINTENANCE
SALARIES REGULAR 61,178.00 38,568.05 22,609.95 36.96 %2,412.41670-5005-701001 61,178.00 OTHER COMPENSATION 4,608.00 2,680.46 1,927.54 41.83 %157.10670-5005-701004 4,608.00 RETIREMENT 25,000.00 11,547.97 13,452.03 53.81 %716.66670-5005-701005 25,000.00 GROUP HEALTH INSURANCE 15,000.00 8,892.60 6,107.40 40.72 %644.78670-5005-701009 15,000.00 LIFE & LTD INSURANCES 926.00 358.20 567.80 61.32 %25.50670-5005-701010 926.00 WORKERS COMPENSATION 3,500.00 0.00 3,500.00 100.00 %0.00670-5005-701011 3,500.00 MEDICARE 886.00 441.59 444.41 50.16 %28.61670-5005-701013 886.00 STREET SWEEPING VEHICLE MAINT 20,000.00 10,155.09 9,844.91 49.22 %0.00670-5005-710083 20,000.00 MBASIA ANNUAL LIAB. PREMIUM 73,500.00 94,286.61 -20,786.61 -28.28 %0.00670-5005-735002 73,500.00 Department: 5005 - VEHICLE MAINTENANCE Total:166,930.573,985.06204,598.00 204,598.00 37,667.43 18.41 % Department: 5005 - VEHICLE MAINTENANCE Total:166,930.573,985.06204,598.00 204,598.00 37,667.43 18.41 % Department: 5015 - STORM DRAIN OPERATIONS
Department: 5015 - STORM DRAIN OPERATIONS
SALARIES REGULAR 410,257.00 250,097.34 160,159.66 39.04 %16,490.17670-5015-701001 410,257.00 SALARIES TEMPORARY 1,000.00 0.00 1,000.00 100.00 %0.00670-5015-701002 1,000.00 SALARIES OT 3,100.00 2,595.99 504.01 16.26 %0.00670-5015-701003 3,100.00 OTHER COMPENSATION 25,384.00 28,528.04 -3,144.04 -12.39 %1,699.03670-5015-701004 25,384.00 RETIREMENT 35,935.00 39,068.95 -3,133.95 -8.72 %2,503.97670-5015-701005 35,935.00 GROUP HEALTH INSURANCE 175,193.00 102,911.73 72,281.27 41.26 %6,883.35670-5015-701009 175,193.00 A.3.d
Packet Pg. 73
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 31 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
LIFE & LTD INSURANCES 5,883.00 2,368.56 3,514.44 59.74 %177.33670-5015-701010 5,883.00 WORKERS COMPENSATION 20,000.00 0.00 20,000.00 100.00 %0.00670-5015-701011 20,000.00 F.I.C.A. MEDICARE 5,941.00 4,409.92 1,531.08 25.77 %267.77670-5015-701013 5,941.00 F.I.C.A. OASDI 0.00 1.29 -1.29 0.00 %0.08670-5015-701014 0.00 LEAVE PAYOUTS 5,500.00 3,106.24 2,393.76 43.52 %0.00670-5015-701030 5,500.00 OPERATING SUPPLIES 6,000.00 4,670.16 1,329.84 22.16 %0.00670-5015-710015 6,000.00 LAB & MEDICAL 1,500.00 200.00 1,300.00 86.67 %0.00670-5015-710016 1,500.00 FUEL/OIL 20,000.00 19,639.48 360.52 1.80 %0.00670-5015-710035 20,000.00 REPAIRS/MAINTENANCE 4,000.00 4,192.03 -192.03 -4.80 %0.00670-5015-710040 4,000.00 TELEPHONE 2,500.00 2,692.06 -192.06 -7.68 %0.00670-5015-725010 2,500.00 FEES: FILING/DUMP 30,000.00 16,718.06 13,281.94 44.27 %0.00670-5015-729000 30,000.00 Education Certificate Incentive 2,000.00 0.00 2,000.00 100.00 %0.00670-5015-730155 2,000.00 UNIFORM PURCHASES 5,000.00 3,067.17 1,932.83 38.66 %0.00670-5015-731000 5,000.00 CONTRACT: COMPUTER PROGRAMS 2,000.00 1,333.33 666.67 33.33 %0.00670-5015-740027 2,000.00 CONTRACTS: EMISSIONS TESTING 300.00 0.00 300.00 100.00 %0.00670-5015-740107 300.00 CONTRACTS: GPS MONITORING 3,500.00 2,520.92 979.08 27.97 %347.16670-5015-740109 3,500.00 MACHINERY/EQUIPMENT 150,000.00 0.00 150,000.00 100.00 %0.00670-5015-750070 150,000.00 Department: 5015 - STORM DRAIN OPERATIONS Total:488,121.2728,368.86914,993.00 914,993.00 426,871.73 46.65 % Department: 5015 - STORM DRAIN OPERATIONS Total:488,121.2728,368.86914,993.00 914,993.00 426,871.73 46.65 % Fund: 670 - STREET SWEEPING FUND Total:655,051.8432,353.921,121,091.00 1,121,091.00 466,039.16 41.57 % Fund: 680 - BRIGGS BLDG ENTPR FUND
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
CONTRACTS: JANITORIAL 5,000.00 2,902.08 2,097.92 41.96 %0.00680-1100-740100 5,000.00 Department: 1100 - NON DEPARTMENT Total:2,902.080.005,000.00 5,000.00 2,097.92 41.96 % Department: 1100 - NON DEPARTMENT Total:2,902.080.005,000.00 5,000.00 2,097.92 41.96 % Department: 7010 - BRIGG'S BUILDING
Department: 7010 - BRIGG'S BUILDING
SALARIES REGULAR 0.00 1,209.90 -1,209.90 0.00 %294.56680-7010-701001 0.00 SALARIES OT 0.00 237.38 -237.38 0.00 %0.00680-7010-701003 0.00 RETIREMENT 0.00 212.65 -212.65 0.00 %51.03680-7010-701005 0.00 GROUP HEALTH INSURANCE 0.00 262.92 -262.92 0.00 %124.00680-7010-701009 0.00 LIFE & LTD INSURANCES 0.00 12.22 -12.22 0.00 %3.18680-7010-701010 0.00 WORKERS COMPENSATION 200.00 0.00 200.00 100.00 %0.00680-7010-701011 200.00 MEDICARE 0.00 19.10 -19.10 0.00 %4.73680-7010-701013 0.00 OPERATING SUPPLIES 300.00 14.44 285.56 95.19 %0.00680-7010-710015 300.00 REPAIRS/MAINTENANCE 30,000.00 24.19 29,975.81 99.92 %0.00680-7010-710040 30,000.00 GAS/ELECTRIC 24,000.00 13,750.12 10,249.88 42.71 %0.00680-7010-725001 24,000.00 WATER/SEWER 2,200.00 945.42 1,254.58 57.03 %127.58680-7010-725005 2,200.00 PROFESSIONAL SERVICES 10,000.00 5,955.54 4,044.46 40.44 %0.00680-7010-730000 10,000.00 PROPERTY INSURANCE 45,000.00 0.00 45,000.00 100.00 %0.00680-7010-735001 45,000.00 MBASIA ANNUAL LIAB. PREMIUM 600.00 769.69 -169.69 -28.28 %0.00680-7010-735002 600.00 CONTRACTS: SECURITY GUARDS 40,000.00 19,320.00 20,680.00 51.70 %0.00680-7010-740006 40,000.00 CONTRACTS: SWEEPING SERVICES 4,000.00 2,620.00 1,380.00 34.50 %0.00680-7010-740272 4,000.00 CONTRACTS: ELEVATOR MAINT 10,500.00 6,567.25 3,932.75 37.45 %0.00680-7010-740291 10,500.00 Department: 7010 - BRIGG'S BUILDING Total:51,920.82605.08166,800.00 166,800.00 114,879.18 68.87 % Department: 7010 - BRIGG'S BUILDING Total:51,920.82605.08166,800.00 166,800.00 114,879.18 68.87 % Fund: 680 - BRIGGS BLDG ENTPR FUND Total:54,822.90605.08171,800.00 171,800.00 116,977.10 68.09 % Fund: 709 - LANDSCAPE & LIGHTING DIST
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
CONTRACTS: PROPERTY TAX ADM 0.00 502.80 -502.80 0.00 %0.00709-1100-740003 0.00 Department: 1100 - NON DEPARTMENT Total:502.800.000.00 0.00 -502.80 0.00 % Department: 1100 - NON DEPARTMENT Total:502.800.000.00 0.00 -502.80 0.00 % A.3.d
Packet Pg. 74
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 32 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Department: 4000 - ENGINEERING
Department: 4000 - ENGINEERING
MBASIA ANNUAL LIAB. PREMIUM 400.00 513.12 -113.12 -28.28 %0.00709-4000-735002 400.00 Department: 4000 - ENGINEERING Total:513.120.00400.00 400.00 -113.12 -28.28 % Department: 4000 - ENGINEERING Total:513.120.00400.00 400.00 -113.12 -28.28 % Department: 5010 - STREET MAINTENANCE
Department: 5010 - STREET MAINTENANCE
GAS/ELECTRIC 0.00 40,944.27 -40,944.27 0.00 %0.00709-5010-725001 0.00 Department: 5010 - STREET MAINTENANCE Total:40,944.270.000.00 0.00 -40,944.27 0.00 % Department: 5010 - STREET MAINTENANCE Total:40,944.270.000.00 0.00 -40,944.27 0.00 % Department: 7000 - BUILDINGS, GROUNDS, & PARKS
Department: 7000 - BUILDINGS, GROUNDS, & PARKS
SALARIES REGULAR 0.00 6,367.83 -6,367.83 0.00 %0.00709-7000-701001 0.00 SALARIES TEMPORARY 17,000.00 0.00 17,000.00 100.00 %0.00709-7000-701002 17,000.00 SALARIES OT 2,500.00 0.00 2,500.00 100.00 %0.00709-7000-701003 2,500.00 RETIREMENT 0.00 445.21 -445.21 0.00 %0.00709-7000-701005 0.00 GROUP HEALTH INSURANCE 0.00 1,909.08 -1,909.08 0.00 %0.00709-7000-701009 0.00 LIFE & LTD INSURANCES 0.00 56.95 -56.95 0.00 %0.00709-7000-701010 0.00 MEDICARE 0.00 95.33 -95.33 0.00 %0.00709-7000-701013 0.00 OFFICE SUPPLIES 400.00 0.00 400.00 100.00 %0.00709-7000-710001 400.00 OPERATING SUPPLIES 1,500.00 524.18 975.82 65.05 %0.00709-7000-710015 1,500.00 FUEL/OIL 1,500.00 0.00 1,500.00 100.00 %0.00709-7000-710035 1,500.00 REPAIRS/MAINTENANCE 20,000.00 10,265.41 9,734.59 48.67 %0.00709-7000-710040 20,000.00 RENTALS/LEASES 0.00 292.15 -292.15 0.00 %26.67709-7000-710045 0.00 CHEMICALS 3,000.00 0.00 3,000.00 100.00 %0.00709-7000-710060 3,000.00 FEES: FILING/DUMP 400.00 0.00 400.00 100.00 %0.00709-7000-729000 400.00 PROFESSIONAL SERVICES 50,000.00 91,331.38 -41,331.38 -82.66 %0.00709-7000-730000 50,000.00 MBASIA ANNUAL LIAB. PREMIUM 31,000.00 39,767.14 -8,767.14 -28.28 %0.00709-7000-735002 31,000.00 Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:151,054.6626.67127,300.00 127,300.00 -23,754.66 -18.66 % Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:151,054.6626.67127,300.00 127,300.00 -23,754.66 -18.66 % Department: 8050 - PARKS & RECREATION DEPT
Department: 8050 - PARKS & RECREATION DEPT
Salaries Regular 0.00 6,152.48 -6,152.48 0.00 %702.56709-8050-701001 0.00 Salaries OT 0.00 1,454.59 -1,454.59 0.00 %0.00709-8050-701003 0.00 Retirement 0.00 687.94 -687.94 0.00 %68.76709-8050-701005 0.00 Group Health Insurance 0.00 863.12 -863.12 0.00 %133.23709-8050-701009 0.00 Life & LTD Insurances 0.00 50.63 -50.63 0.00 %6.86709-8050-701010 0.00 F.I.C.A. Medicare 0.00 103.94 -103.94 0.00 %12.32709-8050-701013 0.00 Office Supplies 200.00 0.00 200.00 100.00 %0.00709-8050-710001 200.00 Operating Supplies 1,500.00 14.20 1,485.80 99.05 %0.00709-8050-710015 1,500.00 Fuel/Oil 1,500.00 465.92 1,034.08 68.94 %0.00709-8050-710035 1,500.00 Repairs/Maintenance 70,000.00 5,975.74 64,024.26 91.46 %0.00709-8050-710040 70,000.00 Chemicals 1,000.00 0.00 1,000.00 100.00 %0.00709-8050-710060 1,000.00 Gas/Electric 5,000.00 1,673.08 3,326.92 66.54 %0.00709-8050-725001 5,000.00 Water/Sewer 20,000.00 9,992.04 10,007.96 50.04 %225.76709-8050-725005 20,000.00 Fees: Filing/Dump 400.00 0.00 400.00 100.00 %0.00709-8050-729000 400.00 Professional Services 182,000.00 51,925.00 130,075.00 71.47 %0.00709-8050-730000 182,000.00 Uniform Purchases 800.00 381.20 418.80 52.35 %25.98709-8050-731000 800.00 Department: 8050 - PARKS & RECREATION DEPT Total:79,739.881,175.47282,400.00 282,400.00 202,660.12 71.76 % Department: 8050 - PARKS & RECREATION DEPT Total:79,739.881,175.47282,400.00 282,400.00 202,660.12 71.76 % Fund: 709 - LANDSCAPE & LIGHTING DIST Total:272,754.731,202.14410,100.00 410,100.00 137,345.27 33.49 % A.3.d
Packet Pg. 75
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 33 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 712 - CFD#4 PUBLIC FACILITIES
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
CONTRACTS: PROPERTY TAX ADM 0.00 347.70 -347.70 0.00 %0.00712-1100-740003 0.00 Department: 1100 - NON DEPARTMENT Total:347.700.000.00 0.00 -347.70 0.00 % Department: 1100 - NON DEPARTMENT Total:347.700.000.00 0.00 -347.70 0.00 % Department: 5010 - STREET MAINTENANCE
Department: 5010 - STREET MAINTENANCE
GAS/ELECTRIC 0.00 8,063.21 -8,063.21 0.00 %0.00712-5010-725001 0.00 Department: 5010 - STREET MAINTENANCE Total:8,063.210.000.00 0.00 -8,063.21 0.00 % Department: 5010 - STREET MAINTENANCE Total:8,063.210.000.00 0.00 -8,063.21 0.00 % Department: 5015 - STORM DRAIN OPERATIONS
Department: 5015 - STORM DRAIN OPERATIONS
Repairs/Maintenance 0.00 68.58 -68.58 0.00 %0.00712-5015-710040 0.00 Professional Services 0.00 1,478.00 -1,478.00 0.00 %0.00712-5015-730000 0.00 Department: 5015 - STORM DRAIN OPERATIONS Total:1,546.580.000.00 0.00 -1,546.58 0.00 % Department: 5015 - STORM DRAIN OPERATIONS Total:1,546.580.000.00 0.00 -1,546.58 0.00 % Department: 7000 - BUILDINGS, GROUNDS, & PARKS
Department: 7000 - BUILDINGS, GROUNDS, & PARKS
SALARIES REGULAR 0.00 57.51 -57.51 0.00 %57.51712-7000-701001 0.00 SALARIES TEMPORARY 8,800.00 0.00 8,800.00 100.00 %0.00712-7000-701002 8,800.00 RETIREMENT 0.00 4.42 -4.42 0.00 %4.42712-7000-701005 0.00 GROUP HEALTH INSURANCE 0.00 40.60 -40.60 0.00 %40.60712-7000-701009 0.00 LIFE & LTD INSURANCES 0.00 0.74 -0.74 0.00 %0.74712-7000-701010 0.00 MEDICARE 0.00 0.89 -0.89 0.00 %0.89712-7000-701013 0.00 OPERATING SUPPLIES 5,000.00 143.65 4,856.35 97.13 %0.00712-7000-710015 5,000.00 REPAIRS/MAINTENANCE 15,000.00 667.33 14,332.67 95.55 %163.27712-7000-710040 15,000.00 RENTALS/LEASES 0.00 186.27 -186.27 0.00 %26.67712-7000-710045 0.00 PROFESSIONAL SERVICES 5,000.00 47,327.50 -42,327.50 -846.55 %0.00712-7000-730000 5,000.00 Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:48,428.91294.1033,800.00 33,800.00 -14,628.91 -43.28 % Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:48,428.91294.1033,800.00 33,800.00 -14,628.91 -43.28 % Department: 8050 - PARKS & RECREATION DEPT
Department: 8050 - PARKS & RECREATION DEPT
Salaries Regular 0.00 18,746.63 -18,746.63 0.00 %991.43712-8050-701001 0.00 Retirement 0.00 1,522.18 -1,522.18 0.00 %80.92712-8050-701005 0.00 Group Health Insurance 0.00 3,251.36 -3,251.36 0.00 %91.24712-8050-701009 0.00 Life & LTD Insurances 0.00 182.35 -182.35 0.00 %11.47712-8050-701010 0.00 F.I.C.A. Medicare 0.00 310.27 -310.27 0.00 %15.72712-8050-701013 0.00 Operating Supplies 3,000.00 0.00 3,000.00 100.00 %0.00712-8050-710015 3,000.00 Fuel/Oil 0.00 465.91 -465.91 0.00 %0.00712-8050-710035 0.00 Repairs/Maintenance 75,000.00 6,121.46 68,878.54 91.84 %0.00712-8050-710040 75,000.00 Gas/Electric 4,500.00 3,201.49 1,298.51 28.86 %0.00712-8050-725001 4,500.00 Water/Sewer 40,000.00 57,301.30 -17,301.30 -43.25 %2,933.84712-8050-725005 40,000.00 Professional Services 135,000.00 84,950.57 50,049.43 37.07 %0.00712-8050-730000 135,000.00 Uniform Purchases 1,600.00 381.33 1,218.67 76.17 %25.97712-8050-731000 1,600.00 Department: 8050 - PARKS & RECREATION DEPT Total:176,434.854,150.59259,100.00 259,100.00 82,665.15 31.90 % Department: 8050 - PARKS & RECREATION DEPT Total:176,434.854,150.59259,100.00 259,100.00 82,665.15 31.90 % Fund: 712 - CFD#4 PUBLIC FACILITIES Total:234,821.254,444.69292,900.00 292,900.00 58,078.75 19.83 % A.3.d
Packet Pg. 76
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 34 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 713 - CFD #5 - PUBLIC SAFETY (FIRE & POLICE)
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
CONTRACTS: PROPERTY TAX ADM 0.00 57.60 -57.60 0.00 %0.00713-1100-740003 0.00 Department: 1100 - NON DEPARTMENT Total:57.600.000.00 0.00 -57.60 0.00 % Department: 1100 - NON DEPARTMENT Total:57.600.000.00 0.00 -57.60 0.00 % Fund: 713 - CFD #5 - PUBLIC SAFETY (FIRE & POLICE) Total:57.600.000.00 0.00 -57.60 0.00 % Fund: 850 - SUCESSOR AGENCY
Department: 1100 - NON DEPARTMENT
Department: 1100 - NON DEPARTMENT
CONTRACTS: FISCAL AGENT 0.00 5,120.00 -5,120.00 0.00 %0.00850-1100-740066 0.00 Department: 1100 - NON DEPARTMENT Total:5,120.000.000.00 0.00 -5,120.00 0.00 % Department: 1100 - NON DEPARTMENT Total:5,120.000.000.00 0.00 -5,120.00 0.00 % Fund: 850 - SUCESSOR AGENCY Total:5,120.000.000.00 0.00 -5,120.00 0.00 % Fund: 851 - HOUSING
Department: 1125 - RDA GENERAL
Department: 1125 - RDA GENERAL
CONTRACTS: RENTALS 0.00 9,919.00 -9,919.00 0.00 %0.00851-1125-740164 0.00 Department: 1125 - RDA GENERAL Total:9,919.000.000.00 0.00 -9,919.00 0.00 % Department: 1125 - RDA GENERAL Total:9,919.000.000.00 0.00 -9,919.00 0.00 % Department: 1135 - Affordable Housing
Department: 1135 - Affordable Housing
SALARIES REGULAR 95,925.00 58,954.51 36,970.49 38.54 %3,684.65851-1135-701001 95,925.00 OTHER COMPENSATION 1,702.00 0.00 1,702.00 100.00 %0.00851-1135-701004 1,702.00 RETIREMENT 7,166.00 4,527.68 2,638.32 36.82 %282.98851-1135-701005 7,166.00 GROUP HEALTH INSURANCE 16,560.00 10,576.30 5,983.70 36.13 %755.45851-1135-701009 16,560.00 LIFE & LTD INSURANCES 1,340.00 532.84 807.16 60.24 %38.06851-1135-701010 1,340.00 WORKERS COMPENSATION 8,000.00 0.00 8,000.00 100.00 %0.00851-1135-701011 8,000.00 MEDICARE 1,389.00 994.88 394.12 28.37 %63.43851-1135-701013 1,389.00 OFFICE SUPPLIES 750.00 194.65 555.35 74.05 %0.00851-1135-710001 750.00 POSTAGE 200.00 0.00 200.00 100.00 %0.00851-1135-710005 200.00 OPERATING SUPPLIES 3,000.00 1,690.25 1,309.75 43.66 %0.00851-1135-710015 3,000.00 REPAIRS/MAINTENANCE 2,000.00 428.44 1,571.56 78.58 %0.00851-1135-710040 2,000.00 TRAINING 5,000.00 1,077.59 3,922.41 78.45 %0.00851-1135-722010 5,000.00 GAS/ELECTRIC 3,000.00 1,237.97 1,762.03 58.73 %0.00851-1135-725001 3,000.00 WATER / SEWER 2,000.00 0.00 2,000.00 100.00 %0.00851-1135-725005 2,000.00 TELEPHONE 1,000.00 364.88 635.12 63.51 %0.00851-1135-725010 1,000.00 PROFESSIONAL SERVICES 1,000.00 11.22 988.78 98.88 %0.00851-1135-730000 1,000.00 AUDITING/LEGAL SERVICES 1,200.00 0.00 1,200.00 100.00 %0.00851-1135-730001 1,200.00 CONTRACTS: JANITORIAL 1,600.00 0.00 1,600.00 100.00 %0.00851-1135-740100 1,600.00 CONTRACTS: RENTALS 1,200.00 0.00 1,200.00 100.00 %0.00851-1135-740164 1,200.00 Department: 1135 - Affordable Housing Total:80,591.214,824.57154,032.00 154,032.00 73,440.79 47.68 % Department: 1135 - Affordable Housing Total:80,591.214,824.57154,032.00 154,032.00 73,440.79 47.68 % Department: 1155 - FINANCE
Department: 1155 - FINANCE
SALARIES REGULAR 12,346.00 0.00 12,346.00 100.00 %0.00851-1155-701001 12,346.00 OTHER COMPENSATION 1,073.00 0.00 1,073.00 100.00 %0.00851-1155-701004 1,073.00 RETIREMENT 1,598.00 0.00 1,598.00 100.00 %0.00851-1155-701005 1,598.00 GROUP HEALTH INSURANCE 2,208.00 0.00 2,208.00 100.00 %0.00851-1155-701009 2,208.00 LIFE & LTD INSURANCE 184.00 0.00 184.00 100.00 %0.00851-1155-701010 184.00 WORKERS COMPENSATION 2,250.00 0.00 2,250.00 100.00 %0.00851-1155-701011 2,250.00 A.3.d
Packet Pg. 77
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 35 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
MEDICARE 179.00 0.00 179.00 100.00 %0.00851-1155-701013 179.00 Department: 1155 - FINANCE Total:0.000.0019,838.00 19,838.00 19,838.00 100.00 % Department: 1155 - FINANCE Total:0.000.0019,838.00 19,838.00 19,838.00 100.00 % Fund: 851 - HOUSING Total:90,510.214,824.57173,870.00 173,870.00 83,359.79 47.94 % Report Total:2,167,932.30 58,362,618.39102,046,644.00 104,880,524.08 46,517,905.69 44.35 % A.3.d
Packet Pg. 78
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 36 of 45
Group Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityDepartmen…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Fund: 101 - General Fund
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 993,729.97371,955.512,842,750.00 2,822,626.05 1,828,896.08 64.79 % 993,729.97371,955.512,842,750.00 2,822,626.05 1,828,896.08Department: 1100 - NON DEPARTMENT Total:64.79 % Department: 1105 - CITY COUNCIL
1105 - CITY COUNCIL 219,301.305,215.56660,155.00 660,155.00 440,853.70 66.78 % 219,301.305,215.56660,155.00 660,155.00 440,853.70Department: 1105 - CITY COUNCIL Total:66.78 % Department: 1110 - CITY CLERK / ELECTIONS
1110 - CITY CLERK / ELECTIONS 408,029.6021,068.70935,302.00 935,302.00 527,272.40 56.37 % 408,029.6021,068.70935,302.00 935,302.00 527,272.40Department: 1110 - CITY CLERK / ELECTIONS Total:56.37 % Department: 1120 - CITY MANAGER
1120 - CITY MANAGER 543,570.6526,283.571,192,999.00 1,192,999.00 649,428.35 54.44 % 543,570.6526,283.571,192,999.00 1,192,999.00 649,428.35Department: 1120 - CITY MANAGER Total:54.44 % Department: 1125 - RDA GENERAL
1125 - RDA GENERAL 8,520.2234.3269,850.00 69,850.00 61,329.78 87.80 % 8,520.2234.3269,850.00 69,850.00 61,329.78Department: 1125 - RDA GENERAL Total:87.80 % Department: 1150 - CITY TREASURER
1150 - CITY TREASURER 19,796.821,471.0841,634.00 41,634.00 21,837.18 52.45 % 19,796.821,471.0841,634.00 41,634.00 21,837.18Department: 1150 - CITY TREASURER Total:52.45 % Department: 1155 - FINANCE
1155 - FINANCE 734,299.1742,447.431,155,352.00 1,155,352.00 421,052.83 36.44 % 734,299.1742,447.431,155,352.00 1,155,352.00 421,052.83Department: 1155 - FINANCE Total:36.44 % Department: 1157 - INFORMATION SYSTEMS
1157 - INFORMATION SYSTEMS 391,511.3713,494.39876,784.00 876,784.00 485,272.63 55.35 % 391,511.3713,494.39876,784.00 876,784.00 485,272.63Department: 1157 - INFORMATION SYSTEMS Total:55.35 % Department: 1160 - HUMAN RESOURCES
1160 - HUMAN RESOURCES 552,090.8027,362.89932,725.00 932,725.00 380,634.20 40.81 % 552,090.8027,362.89932,725.00 932,725.00 380,634.20Department: 1160 - HUMAN RESOURCES Total:40.81 % Department: 2025 - ANIMAL CONTROL
2025 - ANIMAL CONTROL 575,630.6728,501.941,376,007.00 1,376,007.00 800,376.33 58.17 % 575,630.6728,501.941,376,007.00 1,376,007.00 800,376.33Department: 2025 - ANIMAL CONTROL Total:58.17 % Department: 2205 - FIRE DEPARTMENT
2205 - FIRE DEPARTMENT 8,206,369.73431,497.8713,584,718.00 13,584,718.00 5,378,348.27 39.59 % 8,206,369.73431,497.8713,584,718.00 13,584,718.00 5,378,348.27Department: 2205 - FIRE DEPARTMENT Total:39.59 % Department: 2207 - SOLID WASTE CONTRACTS/HAZ STAFF
2207 - SOLID WASTE CONTRACTS/HAZ STAFF 400,798.620.00308,253.00 308,253.00 -92,545.62 -30.02 % 400,798.620.00308,253.00 308,253.00 -92,545.62Department: 2207 - SOLID WASTE CONTRACTS/HAZ STAFF Total:-30.02 % Department: 2500 - POLICE DEPARTMENT
2500 - POLICE DEPARTMENT 7,701,966.43415,558.2912,517,700.00 12,586,580.08 4,884,613.65 38.81 % 7,701,966.43415,558.2912,517,700.00 12,586,580.08 4,884,613.65Department: 2500 - POLICE DEPARTMENT Total:38.81 % Department: 4000 - ENGINEERING
4000 - ENGINEERING 1,234,406.0450,226.232,618,278.00 2,618,278.00 1,383,871.96 52.85 % 1,234,406.0450,226.232,618,278.00 2,618,278.00 1,383,871.96Department: 4000 - ENGINEERING Total:52.85 % Department: 4005 - BUILDING DIVISION
4005 - BUILDING DIVISION 41,463.526,214.93362,408.00 362,408.00 320,944.48 88.56 % 41,463.526,214.93362,408.00 362,408.00 320,944.48Department: 4005 - BUILDING DIVISION Total:88.56 % Department: 4010 - Planning Division
4010 - Planning Division 3,246,687.3734,165.553,836,827.00 3,836,827.00 590,139.63 15.38 % 3,246,687.3734,165.553,836,827.00 3,836,827.00 590,139.63Department: 4010 - Planning Division Total:15.38 % Department: 4100 - RISK MANAGEMENT
4100 - RISK MANAGEMENT 0.000.0086,200.00 86,200.00 86,200.00 100.00 % A.3.d
Packet Pg. 79
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 37 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityDepartmen…
Current
Total Budget
Original
Total Budget
Percent
Remaining
0.000.0086,200.00 86,200.00 86,200.00Department: 4100 - RISK MANAGEMENT Total:100.00 % Department: 4300 - CODE ENFORCEMENT
4300 - CODE ENFORCEMENT 24,475.292,510.44114,000.00 114,000.00 89,524.71 78.53 % 24,475.292,510.44114,000.00 114,000.00 89,524.71Department: 4300 - CODE ENFORCEMENT Total:78.53 % Department: 5005 - VEHICLE MAINTENANCE
5005 - VEHICLE MAINTENANCE 370,678.5910,727.82647,639.00 647,639.00 276,960.41 42.76 % 370,678.5910,727.82647,639.00 647,639.00 276,960.41Department: 5005 - VEHICLE MAINTENANCE Total:42.76 % Department: 5010 - STREET MAINTENANCE
5010 - STREET MAINTENANCE 299,501.877,158.86779,549.00 779,549.00 480,047.13 61.58 % 299,501.877,158.86779,549.00 779,549.00 480,047.13Department: 5010 - STREET MAINTENANCE Total:61.58 % Department: 5015 - STORM DRAIN OPERATIONS
5015 - STORM DRAIN OPERATIONS 0.000.0033,149.00 33,149.00 33,149.00 100.00 %
0.000.0033,149.00 33,149.00 33,149.00Department: 5015 - STORM DRAIN OPERATIONS Total:100.00 % Department: 7000 - BUILDINGS, GROUNDS, & PARKS
7000 - BUILDINGS, GROUNDS, & PARKS 135,726.295,047.83996,515.00 996,515.00 860,788.71 86.38 % 135,726.295,047.83996,515.00 996,515.00 860,788.71Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:86.38 % Department: 7020 - VETERAN'S BUIDLING
7020 - VETERAN'S BUIDLING 60,011.350.00242,000.00 242,000.00 181,988.65 75.20 % 60,011.350.00242,000.00 242,000.00 181,988.65Department: 7020 - VETERAN'S BUIDLING Total:75.20 % Department: 8000 - RECREATION
8000 - RECREATION 804,399.9427,693.632,019,585.00 2,019,585.00 1,215,185.06 60.17 % 804,399.9427,693.632,019,585.00 2,019,585.00 1,215,185.06Department: 8000 - RECREATION Total:60.17 % Department: 8050 - PARKS & RECREATION DEPT
8050 - PARKS & RECREATION DEPT 516,588.6814,620.441,284,006.00 1,304,129.95 787,541.27 60.39 % 516,588.6814,620.441,284,006.00 1,304,129.95 787,541.27Department: 8050 - PARKS & RECREATION DEPT Total:60.39 % Department: 9000 - CONSTRUCTION IN PROGRESS
9000 - CONSTRUCTION IN PROGRESS 181,271.500.000.00 0.00 -181,271.50 0.00 % 181,271.500.000.00 0.00 -181,271.50Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.00 % 27,670,825.791,543,257.2849,514,385.00 49,583,265.08 21,912,439.29Fund: 101 - General Fund Total:44.19 % Fund: 105 - Measure "W"
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 0.000.009,000,000.00 9,000,000.00 9,000,000.00 100.00 %
0.000.009,000,000.00 9,000,000.00 9,000,000.00Department: 1100 - NON DEPARTMENT Total:100.00 %
0.000.009,000,000.00 9,000,000.00 9,000,000.00Fund: 105 - Measure "W" Total:100.00 % Fund: 200 - Road Repair & Accountability Act of 2017
Department: 9000 - CONSTRUCTION IN PROGRESS
9000 - CONSTRUCTION IN PROGRESS 0.000.001,051,945.00 1,051,945.00 1,051,945.00 100.00 %
0.000.001,051,945.00 1,051,945.00 1,051,945.00Department: 9000 - CONSTRUCTION IN PROGRESS Total:100.00 %
0.000.001,051,945.00 1,051,945.00 1,051,945.00Fund: 200 - Road Repair & Accountability Act of 2017 Total:100.00 % Fund: 203 - Gas Tax
Department: 4000 - ENGINEERING
4000 - ENGINEERING 0.000.0070,000.00 70,000.00 70,000.00 100.00 %
0.000.0070,000.00 70,000.00 70,000.00Department: 4000 - ENGINEERING Total:100.00 % Department: 5010 - STREET MAINTENANCE
5010 - STREET MAINTENANCE 456,019.3417,513.351,138,308.00 1,138,308.00 682,288.66 59.94 % 456,019.3417,513.351,138,308.00 1,138,308.00 682,288.66Department: 5010 - STREET MAINTENANCE Total:59.94 % 456,019.3417,513.351,208,308.00 1,208,308.00 752,288.66Fund: 203 - Gas Tax Total:62.26 % Fund: 205 - Park Dedication
Department: 7000 - BUILDINGS, GROUNDS, & PARKS
7000 - BUILDINGS, GROUNDS, & PARKS 15,138.940.000.00 0.00 -15,138.94 0.00 % 15,138.940.000.00 0.00 -15,138.94Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:0.00 % A.3.d
Packet Pg. 80
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 38 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityDepartmen…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Department: 8000 - RECREATION
8000 - RECREATION 1,500.000.000.00 0.00 -1,500.00 0.00 % 1,500.000.000.00 0.00 -1,500.00Department: 8000 - RECREATION Total:0.00 % Department: 8050 - PARKS & RECREATION DEPT
8050 - PARKS & RECREATION DEPT 31,255.990.000.00 50,000.00 18,744.01 37.49 % 31,255.990.000.00 50,000.00 18,744.01Department: 8050 - PARKS & RECREATION DEPT Total:37.49 % 47,894.930.000.00 50,000.00 2,105.07Fund: 205 - Park Dedication Total:4.21 % Fund: 206 - Local Transportation
Department: 9000 - CONSTRUCTION IN PROGRESS
9000 - CONSTRUCTION IN PROGRESS 6,460.480.000.00 0.00 -6,460.48 0.00 % 6,460.480.000.00 0.00 -6,460.48Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.00 % 6,460.480.000.00 0.00 -6,460.48Fund: 206 - Local Transportation Total:0.00 % Fund: 212 - FED AVIATION ADMIN GRANT
Department: 4200 - AIRPORT
4200 - AIRPORT 1,610,966.710.000.00 0.00 -1,610,966.71 0.00 % 1,610,966.710.000.00 0.00 -1,610,966.71Department: 4200 - AIRPORT Total:0.00 % 1,610,966.710.000.00 0.00 -1,610,966.71Fund: 212 - FED AVIATION ADMIN GRANT Total:0.00 % Fund: 216 - TRANSPORTATION DEV. ACT (COG)
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 13,851,562.070.000.00 0.00 -13,851,562.07 0.00 % 13,851,562.070.000.00 0.00 -13,851,562.07Department: 1100 - NON DEPARTMENT Total:0.00 % Department: 4000 - ENGINEERING
4000 - ENGINEERING 0.000.001,501,000.00 1,501,000.00 1,501,000.00 100.00 %
0.000.001,501,000.00 1,501,000.00 1,501,000.00Department: 4000 - ENGINEERING Total:100.00 % Department: 5010 - STREET MAINTENANCE
5010 - STREET MAINTENANCE 0.000.00100,310.00 100,310.00 100,310.00 100.00 %
0.000.00100,310.00 100,310.00 100,310.00Department: 5010 - STREET MAINTENANCE Total:100.00 % Department: 9000 - CONSTRUCTION IN PROGRESS
9000 - CONSTRUCTION IN PROGRESS 43,286.100.000.00 0.00 -43,286.10 0.00 % 43,286.100.000.00 0.00 -43,286.10Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.00 % 13,894,848.170.001,601,310.00 1,601,310.00 -12,293,538.17Fund: 216 - TRANSPORTATION DEV. ACT (COG) Total:-767.72 % Fund: 217 - SPAY/NEUTER EDUCATION
Department: 2025 - ANIMAL CONTROL
2025 - ANIMAL CONTROL -3,844.640.0050,000.00 50,000.00 53,844.64 107.69 % -3,844.640.0050,000.00 50,000.00 53,844.64Department: 2025 - ANIMAL CONTROL Total:107.69 % -3,844.640.0050,000.00 50,000.00 53,844.64Fund: 217 - SPAY/NEUTER EDUCATION Total:107.69 % Fund: 218 - MELLO ROOS CFD-1
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 382.500.000.00 0.00 -382.50 0.00 % 382.500.000.00 0.00 -382.50Department: 1100 - NON DEPARTMENT Total:0.00 % Department: 2205 - FIRE DEPARTMENT
2205 - FIRE DEPARTMENT 150,254.209,779.22412,392.00 412,392.00 262,137.80 63.57 % 150,254.209,779.22412,392.00 412,392.00 262,137.80Department: 2205 - FIRE DEPARTMENT Total:63.57 % Department: 2500 - POLICE DEPARTMENT
2500 - POLICE DEPARTMENT 177,664.1510,473.49239,064.00 239,064.00 61,399.85 25.68 % 177,664.1510,473.49239,064.00 239,064.00 61,399.85Department: 2500 - POLICE DEPARTMENT Total:25.68 % 328,300.8520,252.71651,456.00 651,456.00 323,155.15Fund: 218 - MELLO ROOS CFD-1 Total:49.61 % Fund: 221 - POLICE S.L.E.S.F. PGM
Department: 2500 - POLICE DEPARTMENT
2500 - POLICE DEPARTMENT 0.000.00100,000.00 100,000.00 100,000.00 100.00 %
0.000.00100,000.00 100,000.00 100,000.00Department: 2500 - POLICE DEPARTMENT Total:100.00 %
0.000.00100,000.00 100,000.00 100,000.00Fund: 221 - POLICE S.L.E.S.F. PGM Total:100.00 % A.3.d
Packet Pg. 81
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 39 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityDepartmen…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Fund: 223 - OFFICE OF TRAFFIC SAFETY
Department: 2500 - POLICE DEPARTMENT
2500 - POLICE DEPARTMENT 58,047.771,069.6675,000.00 75,000.00 16,952.23 22.60 % 58,047.771,069.6675,000.00 75,000.00 16,952.23Department: 2500 - POLICE DEPARTMENT Total:22.60 % 58,047.771,069.6675,000.00 75,000.00 16,952.23Fund: 223 - OFFICE OF TRAFFIC SAFETY Total:22.60 % Fund: 229 - 4TH OF JULY RALLY
Department: 2500 - POLICE DEPARTMENT
2500 - POLICE DEPARTMENT 304.080.000.00 0.00 -304.08 0.00 % 304.080.000.00 0.00 -304.08Department: 2500 - POLICE DEPARTMENT Total:0.00 % 304.080.000.00 0.00 -304.08Fund: 229 - 4TH OF JULY RALLY Total:0.00 % Fund: 257 - SB 2 PLANNING GRANT
Department: 4010 - Planning Division
4010 - Planning Division 4,692.010.000.00 0.00 -4,692.01 0.00 % 4,692.010.000.00 0.00 -4,692.01Department: 4010 - Planning Division Total:0.00 % 4,692.010.000.00 0.00 -4,692.01Fund: 257 - SB 2 PLANNING GRANT Total:0.00 % Fund: 273 - Prop 68
Department: 8050 - PARKS & RECREATION DEPT
8050 - PARKS & RECREATION DEPT 9,915.000.002,755,686.00 2,755,686.00 2,745,771.00 99.64 % 9,915.000.002,755,686.00 2,755,686.00 2,745,771.00Department: 8050 - PARKS & RECREATION DEPT Total:99.64 % 9,915.000.002,755,686.00 2,755,686.00 2,745,771.00Fund: 273 - Prop 68 Total:99.64 % Fund: 275 - 2021-CDBG-NH-2001
Department: 9000 - CONSTRUCTION IN PROGRESS
9000 - CONSTRUCTION IN PROGRESS 28,651.160.000.00 0.00 -28,651.16 0.00 % 28,651.160.000.00 0.00 -28,651.16Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.00 % 28,651.160.000.00 0.00 -28,651.16Fund: 275 - 2021-CDBG-NH-2001 Total:0.00 % Fund: 303 - AB1600 CIP Storm Drain
Department: 4000 - ENGINEERING
4000 - ENGINEERING 0.000.00100,000.00 100,000.00 100,000.00 100.00 %
0.000.00100,000.00 100,000.00 100,000.00Department: 4000 - ENGINEERING Total:100.00 %
0.000.00100,000.00 100,000.00 100,000.00Fund: 303 - AB1600 CIP Storm Drain Total:100.00 % Fund: 304 - AB1600 CIP Traffic Impact
Department: 4000 - ENGINEERING
4000 - ENGINEERING 0.000.002,500,000.00 2,500,000.00 2,500,000.00 100.00 %
0.000.002,500,000.00 2,500,000.00 2,500,000.00Department: 4000 - ENGINEERING Total:100.00 % Department: 9000 - CONSTRUCTION IN PROGRESS
9000 - CONSTRUCTION IN PROGRESS 132,798.320.000.00 0.00 -132,798.32 0.00 % 132,798.320.000.00 0.00 -132,798.32Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.00 % 132,798.320.002,500,000.00 2,500,000.00 2,367,201.68Fund: 304 - AB1600 CIP Traffic Impact Total:94.69 % Fund: 305 - AB1600 CIP Santa Ana Storm Drain
Department: 9000 - CONSTRUCTION IN PROGRESS
9000 - CONSTRUCTION IN PROGRESS 14,880.000.000.00 0.00 -14,880.00 0.00 % 14,880.000.000.00 0.00 -14,880.00Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.00 % 14,880.000.000.00 0.00 -14,880.00Fund: 305 - AB1600 CIP Santa Ana Storm Drain Total:0.00 % Fund: 309 - Jail Juvenile Hall Fund
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 0.000.00400,000.00 400,000.00 400,000.00 100.00 %
0.000.00400,000.00 400,000.00 400,000.00Department: 1100 - NON DEPARTMENT Total:100.00 %
0.000.00400,000.00 400,000.00 400,000.00Fund: 309 - Jail Juvenile Hall Fund Total:100.00 % A.3.d
Packet Pg. 82
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 40 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityDepartmen…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Fund: 506 - HELEN ROSS MEMORIAL DONATIONS
Department: 2025 - ANIMAL CONTROL
2025 - ANIMAL CONTROL 0.000.00460,000.00 460,000.00 460,000.00 100.00 %
0.000.00460,000.00 460,000.00 460,000.00Department: 2025 - ANIMAL CONTROL Total:100.00 %
0.000.00460,000.00 460,000.00 460,000.00Fund: 506 - HELEN ROSS MEMORIAL DONATIONS Total:100.00 % Fund: 601 - AIRPORT ENTERPRISE FUND
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 5,914.180.000.00 10,000.00 4,085.82 40.86 % 5,914.180.000.00 10,000.00 4,085.82Department: 1100 - NON DEPARTMENT Total:40.86 % Department: 1157 - INFORMATION SYSTEMS
1157 - INFORMATION SYSTEMS 45,816.82835.84121,750.00 121,750.00 75,933.18 62.37 % 45,816.82835.84121,750.00 121,750.00 75,933.18Department: 1157 - INFORMATION SYSTEMS Total:62.37 % Department: 4000 - ENGINEERING
4000 - ENGINEERING 12.010.000.00 0.00 -12.01 0.00 %
12.010.000.00 0.00 -12.01Department: 4000 - ENGINEERING Total:0.00 % Department: 4200 - AIRPORT
4200 - AIRPORT 1,587,593.8822,359.882,680,807.00 2,680,807.00 1,093,213.12 40.78 % 1,587,593.8822,359.882,680,807.00 2,680,807.00 1,093,213.12Department: 4200 - AIRPORT Total:40.78 % Department: 5005 - VEHICLE MAINTENANCE
5005 - VEHICLE MAINTENANCE 5,092.180.009,000.00 9,000.00 3,907.82 43.42 % 5,092.180.009,000.00 9,000.00 3,907.82Department: 5005 - VEHICLE MAINTENANCE Total:43.42 % Department: 9000 - CONSTRUCTION IN PROGRESS
9000 - CONSTRUCTION IN PROGRESS 0.000.003,315,694.00 3,315,694.00 3,315,694.00 100.00 %
0.000.003,315,694.00 3,315,694.00 3,315,694.00Department: 9000 - CONSTRUCTION IN PROGRESS Total:100.00 % 1,644,429.0723,195.726,127,251.00 6,137,251.00 4,492,821.93Fund: 601 - AIRPORT ENTERPRISE FUND Total:73.21 % Fund: 620 - WATER ENTERPRISE FUND
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 10,118.660.0021,500.00 71,500.00 61,381.34 85.85 % 10,118.660.0021,500.00 71,500.00 61,381.34Department: 1100 - NON DEPARTMENT Total:85.85 % Department: 1120 - CITY MANAGER
1120 - CITY MANAGER 0.000.00350.00 350.00 350.00 100.00 %
0.000.00350.00 350.00 350.00Department: 1120 - CITY MANAGER Total:100.00 % Department: 1155 - FINANCE
1155 - FINANCE 237,464.949,026.68513,721.00 513,721.00 276,256.06 53.78 % 237,464.949,026.68513,721.00 513,721.00 276,256.06Department: 1155 - FINANCE Total:53.78 % Department: 1157 - INFORMATION SYSTEMS
1157 - INFORMATION SYSTEMS 175,436.996,721.49451,544.00 451,544.00 276,107.01 61.15 % 175,436.996,721.49451,544.00 451,544.00 276,107.01Department: 1157 - INFORMATION SYSTEMS Total:61.15 % Department: 4000 - ENGINEERING
4000 - ENGINEERING 4,463.61293.745,500.00 5,500.00 1,036.39 18.84 % 4,463.61293.745,500.00 5,500.00 1,036.39Department: 4000 - ENGINEERING Total:18.84 % Department: 4300 - CODE ENFORCEMENT
4300 - CODE ENFORCEMENT 228.020.002,250.00 2,250.00 2,021.98 89.87 % 228.020.002,250.00 2,250.00 2,021.98Department: 4300 - CODE ENFORCEMENT Total:89.87 % Department: 5005 - VEHICLE MAINTENANCE
5005 - VEHICLE MAINTENANCE 128,775.814,792.03181,001.00 181,001.00 52,225.19 28.85 % 128,775.814,792.03181,001.00 181,001.00 52,225.19Department: 5005 - VEHICLE MAINTENANCE Total:28.85 % Department: 5035 - WATER
5035 - WATER 5,271,938.5470,143.487,991,669.00 7,991,669.00 2,719,730.46 34.03 % 5,271,938.5470,143.487,991,669.00 7,991,669.00 2,719,730.46Department: 5035 - WATER Total:34.03 % A.3.d
Packet Pg. 83
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 41 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityDepartmen…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Department: 9000 - CONSTRUCTION IN PROGRESS
9000 - CONSTRUCTION IN PROGRESS 908.450.000.00 0.00 -908.45 0.00 % 908.450.000.00 0.00 -908.45Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.00 % 5,829,335.0290,977.429,167,535.00 9,217,535.00 3,388,199.98Fund: 620 - WATER ENTERPRISE FUND Total:36.76 % Fund: 621 - WATER EXPANSION ENT. FUND
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 0.000.000.00 30,000.00 30,000.00 100.00 %
0.000.000.00 30,000.00 30,000.00Department: 1100 - NON DEPARTMENT Total:100.00 % Department: 1120 - CITY MANAGER
1120 - CITY MANAGER 0.000.00500.00 500.00 500.00 100.00 %
0.000.00500.00 500.00 500.00Department: 1120 - CITY MANAGER Total:100.00 % Department: 4000 - ENGINEERING
4000 - ENGINEERING 0.000.00500.00 500.00 500.00 100.00 %
0.000.00500.00 500.00 500.00Department: 4000 - ENGINEERING Total:100.00 % Department: 9000 - CONSTRUCTION IN PROGRESS
9000 - CONSTRUCTION IN PROGRESS 2,292.300.000.00 0.00 -2,292.30 0.00 % 2,292.300.000.00 0.00 -2,292.30Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.00 % 2,292.300.001,000.00 31,000.00 28,707.70Fund: 621 - WATER EXPANSION ENT. FUND Total:92.61 % Fund: 660 - SEWER ENTRPRISE FUND
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 98,595.840.004,783,950.00 4,803,950.00 4,705,354.16 97.95 % 98,595.840.004,783,950.00 4,803,950.00 4,705,354.16Department: 1100 - NON DEPARTMENT Total:97.95 % Department: 1120 - CITY MANAGER
1120 - CITY MANAGER 7,344.590.00500.00 500.00 -6,844.59 -1,368.92 % 7,344.590.00500.00 500.00 -6,844.59Department: 1120 - CITY MANAGER Total:-1,368.92 % Department: 1155 - FINANCE
1155 - FINANCE 214,642.079,027.58464,221.00 464,221.00 249,578.93 53.76 % 214,642.079,027.58464,221.00 464,221.00 249,578.93Department: 1155 - FINANCE Total:53.76 % Department: 1157 - INFORMATION SYSTEMS
1157 - INFORMATION SYSTEMS 175,464.216,721.20466,491.00 466,491.00 291,026.79 62.39 % 175,464.216,721.20466,491.00 466,491.00 291,026.79Department: 1157 - INFORMATION SYSTEMS Total:62.39 % Department: 4000 - ENGINEERING
4000 - ENGINEERING 22,928.300.0010,500.00 10,500.00 -12,428.30 -118.36 % 22,928.300.0010,500.00 10,500.00 -12,428.30Department: 4000 - ENGINEERING Total:-118.36 % Department: 4300 - CODE ENFORCEMENT
4300 - CODE ENFORCEMENT 0.000.002,200.00 2,200.00 2,200.00 100.00 %
0.000.002,200.00 2,200.00 2,200.00Department: 4300 - CODE ENFORCEMENT Total:100.00 % Department: 4990 - SEWER DOMESTIC
4990 - SEWER DOMESTIC 2,263,638.46289,471.054,379,600.00 4,379,600.00 2,115,961.54 48.31 % 2,263,638.46289,471.054,379,600.00 4,379,600.00 2,115,961.54Department: 4990 - SEWER DOMESTIC Total:48.31 % Department: 4991 - SEWER INDUSTRIAL
4991 - SEWER INDUSTRIAL 228,372.0754,356.49379,600.00 379,600.00 151,227.93 39.84 % 228,372.0754,356.49379,600.00 379,600.00 151,227.93Department: 4991 - SEWER INDUSTRIAL Total:39.84 % Department: 4995 - SEWER COLLECTION
4995 - SEWER COLLECTION 1,405,247.0057,777.792,579,462.00 2,579,462.00 1,174,215.00 45.52 % 1,405,247.0057,777.792,579,462.00 2,579,462.00 1,174,215.00Department: 4995 - SEWER COLLECTION Total:45.52 % Department: 5005 - VEHICLE MAINTENANCE
5005 - VEHICLE MAINTENANCE 140,689.164,792.10181,301.00 181,301.00 40,611.84 22.40 % 140,689.164,792.10181,301.00 181,301.00 40,611.84Department: 5005 - VEHICLE MAINTENANCE Total:22.40 % Department: 7000 - BUILDINGS, GROUNDS, & PARKS
7000 - BUILDINGS, GROUNDS, & PARKS 110,758.364,461.60349,032.00 349,032.00 238,273.64 68.27 % 110,758.364,461.60349,032.00 349,032.00 238,273.64Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:68.27 % A.3.d
Packet Pg. 84
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 42 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityDepartmen…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Department: 8050 - PARKS & RECREATION DEPT
8050 - PARKS & RECREATION DEPT 44,005.731,627.9558,550.00 58,550.00 14,544.27 24.84 % 44,005.731,627.9558,550.00 58,550.00 14,544.27Department: 8050 - PARKS & RECREATION DEPT Total:24.84 % Department: 9000 - CONSTRUCTION IN PROGRESS
9000 - CONSTRUCTION IN PROGRESS 39,639.440.000.00 0.00 -39,639.44 0.00 % 39,639.440.000.00 0.00 -39,639.44Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.00 % 4,751,325.23428,235.7613,655,407.00 13,675,407.00 8,924,081.77Fund: 660 - SEWER ENTRPRISE FUND Total:65.26 % Fund: 661 - SEWER EXPANSION ENTPRS
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 15,482.880.000.00 0.00 -15,482.88 0.00 % 15,482.880.000.00 0.00 -15,482.88Department: 1100 - NON DEPARTMENT Total:0.00 % Department: 1120 - CITY MANAGER
1120 - CITY MANAGER 0.000.00300.00 300.00 300.00 100.00 %
0.000.00300.00 300.00 300.00Department: 1120 - CITY MANAGER Total:100.00 % Department: 4000 - ENGINEERING
4000 - ENGINEERING 11,793.750.00500,000.00 500,000.00 488,206.25 97.64 % 11,793.750.00500,000.00 500,000.00 488,206.25Department: 4000 - ENGINEERING Total:97.64 % Department: 4990 - SEWER DOMESTIC
4990 - SEWER DOMESTIC 0.000.000.00 2,605,000.00 2,605,000.00 100.00 %
0.000.000.00 2,605,000.00 2,605,000.00Department: 4990 - SEWER DOMESTIC Total:100.00 % Department: 9000 - CONSTRUCTION IN PROGRESS
9000 - CONSTRUCTION IN PROGRESS 40,400.210.000.00 0.00 -40,400.21 0.00 % 40,400.210.000.00 0.00 -40,400.21Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.00 % 67,676.840.00500,300.00 3,105,300.00 3,037,623.16Fund: 661 - SEWER EXPANSION ENTPRS Total:97.82 % Fund: 662 - STORM DRAIN
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 625.000.000.00 0.00 -625.00 0.00 % 625.000.000.00 0.00 -625.00Department: 1100 - NON DEPARTMENT Total:0.00 % Department: 4000 - ENGINEERING
4000 - ENGINEERING 4,489.840.003,500.00 3,500.00 -989.84 -28.28 % 4,489.840.003,500.00 3,500.00 -989.84Department: 4000 - ENGINEERING Total:-28.28 % Department: 5015 - STORM DRAIN OPERATIONS
5015 - STORM DRAIN OPERATIONS 104,223.970.00352,300.00 352,300.00 248,076.03 70.42 % 104,223.970.00352,300.00 352,300.00 248,076.03Department: 5015 - STORM DRAIN OPERATIONS Total:70.42 % Department: 9000 - CONSTRUCTION IN PROGRESS
9000 - CONSTRUCTION IN PROGRESS 105,321.460.000.00 0.00 -105,321.46 0.00 % 105,321.460.000.00 0.00 -105,321.46Department: 9000 - CONSTRUCTION IN PROGRESS Total:0.00 % 214,660.270.00355,800.00 355,800.00 141,139.73Fund: 662 - STORM DRAIN Total:39.67 % Fund: 665 - SEWER IND. ENTERPRISE
Department: 4991 - SEWER INDUSTRIAL
4991 - SEWER INDUSTRIAL 279,001.160.00601,500.00 601,500.00 322,498.84 53.62 % 279,001.160.00601,500.00 601,500.00 322,498.84Department: 4991 - SEWER INDUSTRIAL Total:53.62 % 279,001.160.00601,500.00 601,500.00 322,498.84Fund: 665 - SEWER IND. ENTERPRISE Total:53.62 % Fund: 670 - STREET SWEEPING FUND
Department: 1155 - FINANCE
1155 - FINANCE 0.000.001,500.00 1,500.00 1,500.00 100.00 %
0.000.001,500.00 1,500.00 1,500.00Department: 1155 - FINANCE Total:100.00 % Department: 5005 - VEHICLE MAINTENANCE
5005 - VEHICLE MAINTENANCE 166,930.573,985.06204,598.00 204,598.00 37,667.43 18.41 % 166,930.573,985.06204,598.00 204,598.00 37,667.43Department: 5005 - VEHICLE MAINTENANCE Total:18.41 % Department: 5015 - STORM DRAIN OPERATIONS
5015 - STORM DRAIN OPERATIONS 488,121.2728,368.86914,993.00 914,993.00 426,871.73 46.65 % A.3.d
Packet Pg. 85
Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 43 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityDepartmen…
Current
Total Budget
Original
Total Budget
Percent
Remaining
488,121.2728,368.86914,993.00 914,993.00 426,871.73Department: 5015 - STORM DRAIN OPERATIONS Total:46.65 % 655,051.8432,353.921,121,091.00 1,121,091.00 466,039.16Fund: 670 - STREET SWEEPING FUND Total:41.57 % Fund: 680 - BRIGGS BLDG ENTPR FUND
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 2,902.080.005,000.00 5,000.00 2,097.92 41.96 % 2,902.080.005,000.00 5,000.00 2,097.92Department: 1100 - NON DEPARTMENT Total:41.96 % Department: 7010 - BRIGG'S BUILDING
7010 - BRIGG'S BUILDING 51,920.82605.08166,800.00 166,800.00 114,879.18 68.87 % 51,920.82605.08166,800.00 166,800.00 114,879.18Department: 7010 - BRIGG'S BUILDING Total:68.87 % 54,822.90605.08171,800.00 171,800.00 116,977.10Fund: 680 - BRIGGS BLDG ENTPR FUND Total:68.09 % Fund: 709 - LANDSCAPE & LIGHTING DIST
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 502.800.000.00 0.00 -502.80 0.00 % 502.800.000.00 0.00 -502.80Department: 1100 - NON DEPARTMENT Total:0.00 % Department: 4000 - ENGINEERING
4000 - ENGINEERING 513.120.00400.00 400.00 -113.12 -28.28 % 513.120.00400.00 400.00 -113.12Department: 4000 - ENGINEERING Total:-28.28 % Department: 5010 - STREET MAINTENANCE
5010 - STREET MAINTENANCE 40,944.270.000.00 0.00 -40,944.27 0.00 % 40,944.270.000.00 0.00 -40,944.27Department: 5010 - STREET MAINTENANCE Total:0.00 % Department: 7000 - BUILDINGS, GROUNDS, & PARKS
7000 - BUILDINGS, GROUNDS, & PARKS 151,054.6626.67127,300.00 127,300.00 -23,754.66 -18.66 % 151,054.6626.67127,300.00 127,300.00 -23,754.66Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:-18.66 % Department: 8050 - PARKS & RECREATION DEPT
8050 - PARKS & RECREATION DEPT 79,739.881,175.47282,400.00 282,400.00 202,660.12 71.76 % 79,739.881,175.47282,400.00 282,400.00 202,660.12Department: 8050 - PARKS & RECREATION DEPT Total:71.76 % 272,754.731,202.14410,100.00 410,100.00 137,345.27Fund: 709 - LANDSCAPE & LIGHTING DIST Total:33.49 % Fund: 712 - CFD#4 PUBLIC FACILITIES
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 347.700.000.00 0.00 -347.70 0.00 % 347.700.000.00 0.00 -347.70Department: 1100 - NON DEPARTMENT Total:0.00 % Department: 5010 - STREET MAINTENANCE
5010 - STREET MAINTENANCE 8,063.210.000.00 0.00 -8,063.21 0.00 % 8,063.210.000.00 0.00 -8,063.21Department: 5010 - STREET MAINTENANCE Total:0.00 % Department: 5015 - STORM DRAIN OPERATIONS
5015 - STORM DRAIN OPERATIONS 1,546.580.000.00 0.00 -1,546.58 0.00 % 1,546.580.000.00 0.00 -1,546.58Department: 5015 - STORM DRAIN OPERATIONS Total:0.00 % Department: 7000 - BUILDINGS, GROUNDS, & PARKS
7000 - BUILDINGS, GROUNDS, & PARKS 48,428.91294.1033,800.00 33,800.00 -14,628.91 -43.28 % 48,428.91294.1033,800.00 33,800.00 -14,628.91Department: 7000 - BUILDINGS, GROUNDS, & PARKS Total:-43.28 % Department: 8050 - PARKS & RECREATION DEPT
8050 - PARKS & RECREATION DEPT 176,434.854,150.59259,100.00 259,100.00 82,665.15 31.90 % 176,434.854,150.59259,100.00 259,100.00 82,665.15Department: 8050 - PARKS & RECREATION DEPT Total:31.90 % 234,821.254,444.69292,900.00 292,900.00 58,078.75Fund: 712 - CFD#4 PUBLIC FACILITIES Total:19.83 % Fund: 713 - CFD #5 - PUBLIC SAFETY (FIRE & POLICE)
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 57.600.000.00 0.00 -57.60 0.00 %
57.600.000.00 0.00 -57.60Department: 1100 - NON DEPARTMENT Total:0.00 %
57.600.000.00 0.00 -57.60Fund: 713 - CFD #5 - PUBLIC SAFETY (FIRE & POLICE) Total:0.00 % A.3.d
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Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 44 of 45
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityDepartmen…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Fund: 850 - SUCESSOR AGENCY
Department: 1100 - NON DEPARTMENT
1100 - NON DEPARTMENT 5,120.000.000.00 0.00 -5,120.00 0.00 % 5,120.000.000.00 0.00 -5,120.00Department: 1100 - NON DEPARTMENT Total:0.00 % 5,120.000.000.00 0.00 -5,120.00Fund: 850 - SUCESSOR AGENCY Total:0.00 % Fund: 851 - HOUSING
Department: 1125 - RDA GENERAL
1125 - RDA GENERAL 9,919.000.000.00 0.00 -9,919.00 0.00 % 9,919.000.000.00 0.00 -9,919.00Department: 1125 - RDA GENERAL Total:0.00 % Department: 1135 - Affordable Housing
1135 - Affordable Housing 80,591.214,824.57154,032.00 154,032.00 73,440.79 47.68 % 80,591.214,824.57154,032.00 154,032.00 73,440.79Department: 1135 - Affordable Housing Total:47.68 % Department: 1155 - FINANCE
1155 - FINANCE 0.000.0019,838.00 19,838.00 19,838.00 100.00 %
0.000.0019,838.00 19,838.00 19,838.00Department: 1155 - FINANCE Total:100.00 % 90,510.214,824.57173,870.00 173,870.00 83,359.79Fund: 851 - HOUSING Total:47.94 % Report Total:2,167,932.30 58,362,618.39102,046,644.00 104,880,524.08 46,517,905.69 44.35 % A.3.d
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Budget Report For Fiscal: 2023-2024 Period Ending: 02/29/2024 2/15/2024 4:36:37 PM Page 45 of 45
Fund Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Remaining
101 - General Fund 27,670,825.791,543,257.2849,514,385.00 49,583,265.08 21,912,439.29 44.19 % 105 - Measure "W"0.000.009,000,000.00 9,000,000.00 9,000,000.00 100.00 % 200 - Road Repair & Accountability Act of 2017 0.000.001,051,945.00 1,051,945.00 1,051,945.00 100.00 % 203 - Gas Tax 456,019.3417,513.351,208,308.00 1,208,308.00 752,288.66 62.26 % 205 - Park Dedication 47,894.930.000.00 50,000.00 2,105.07 4.21 % 206 - Local Transportation 6,460.480.000.00 0.00 -6,460.48 0.00 % 212 - FED AVIATION ADMIN GRANT 1,610,966.710.000.00 0.00 -1,610,966.71 0.00 % 216 - TRANSPORTATION DEV. ACT (COG)13,894,848.170.001,601,310.00 1,601,310.00 -12,293,538.17 -767.72 % 217 - SPAY/NEUTER EDUCATION -3,844.640.0050,000.00 50,000.00 53,844.64 107.69 % 218 - MELLO ROOS CFD-1 328,300.8520,252.71651,456.00 651,456.00 323,155.15 49.61 % 221 - POLICE S.L.E.S.F. PGM 0.000.00100,000.00 100,000.00 100,000.00 100.00 % 223 - OFFICE OF TRAFFIC SAFETY 58,047.771,069.6675,000.00 75,000.00 16,952.23 22.60 % 229 - 4TH OF JULY RALLY 304.080.000.00 0.00 -304.08 0.00 % 257 - SB 2 PLANNING GRANT 4,692.010.000.00 0.00 -4,692.01 0.00 % 273 - Prop 68 9,915.000.002,755,686.00 2,755,686.00 2,745,771.00 99.64 % 275 - 2021-CDBG-NH-2001 28,651.160.000.00 0.00 -28,651.16 0.00 % 303 - AB1600 CIP Storm Drain 0.000.00100,000.00 100,000.00 100,000.00 100.00 % 304 - AB1600 CIP Traffic Impact 132,798.320.002,500,000.00 2,500,000.00 2,367,201.68 94.69 % 305 - AB1600 CIP Santa Ana Storm Drain 14,880.000.000.00 0.00 -14,880.00 0.00 % 309 - Jail Juvenile Hall Fund 0.000.00400,000.00 400,000.00 400,000.00 100.00 % 506 - HELEN ROSS MEMORIAL DONATIONS 0.000.00460,000.00 460,000.00 460,000.00 100.00 % 601 - AIRPORT ENTERPRISE FUND 1,644,429.0723,195.726,127,251.00 6,137,251.00 4,492,821.93 73.21 % 620 - WATER ENTERPRISE FUND 5,829,335.0290,977.429,167,535.00 9,217,535.00 3,388,199.98 36.76 % 621 - WATER EXPANSION ENT. FUND 2,292.300.001,000.00 31,000.00 28,707.70 92.61 % 660 - SEWER ENTRPRISE FUND 4,751,325.23428,235.7613,655,407.00 13,675,407.00 8,924,081.77 65.26 % 661 - SEWER EXPANSION ENTPRS 67,676.840.00500,300.00 3,105,300.00 3,037,623.16 97.82 % 662 - STORM DRAIN 214,660.270.00355,800.00 355,800.00 141,139.73 39.67 % 665 - SEWER IND. ENTERPRISE 279,001.160.00601,500.00 601,500.00 322,498.84 53.62 % 670 - STREET SWEEPING FUND 655,051.8432,353.921,121,091.00 1,121,091.00 466,039.16 41.57 % 680 - BRIGGS BLDG ENTPR FUND 54,822.90605.08171,800.00 171,800.00 116,977.10 68.09 % 709 - LANDSCAPE & LIGHTING DIST 272,754.731,202.14410,100.00 410,100.00 137,345.27 33.49 % 712 - CFD#4 PUBLIC FACILITIES 234,821.254,444.69292,900.00 292,900.00 58,078.75 19.83 % 713 - CFD #5 - PUBLIC SAFETY (FIRE & POLICE)57.600.000.00 0.00 -57.60 0.00 % 850 - SUCESSOR AGENCY 5,120.000.000.00 0.00 -5,120.00 0.00 % 851 - HOUSING 90,510.214,824.57173,870.00 173,870.00 83,359.79 47.94 % Report Total:2,167,932.30 58,362,618.39102,046,644.00 104,880,524.08 46,517,905.69 44.35 % A.3.d
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: MARCH 4, 2024
SUBMITTED: February 6, 2024
DEPARTMENT:
DEPARTMENT HEAD:
City Clerk
Jennifer Woodworth, City Clerk
TITLE OF ITEM: RESOLUTION NO. 2024-20, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING THE TEMPORARY CLOSURE OF FIFTH STREET FROM SAN BENITO STREET TO MONTEREY ST.
BRIEF DESCRIPTION: This resolution will authorize the closure of a portion of Fifth Street from 12:00 p.m. to 4:00 p.m. on April 7, 2024, for the Our City Under God event.
RECOMMENDATION: Adopt a resolution authorizing the temporary closure of Fifth Street from 12:00 p.m. to 4:00 p.m. on April 7, 2024, for the Our City Under God event.
DEPARTMENT SUMMARY: This request is for the temporary closure of a portion of Fifth Street in Downtown Hollister from 12:00 p.m. to 4:00 p.m. for the Our City Under God event to be held on Sunday, April 7, 2024. An additional item is to be considered at the March 4, 2024 City Council meeting for the annual raising of the Chrisitan flag.
The hold harmless agreement, street closure permit, and public assembly permit have been submitted to the City Clerk’s Office. The appropriate department heads have reviewed the street closure and public assembly permit applications.
FINANCIAL IMPACT: Staff time to set up and take down barriers for the closed street.
CEQA: N/A
ATTACHMENTS:
1. 20240407.Our City Under God_Redacted
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
AUTHORIZING THE TEMPORARY CLOSURE OF FIFTH STREET FROM SAN BENITO STREET TO MONTEREY ST.
WHEREAS, the City of Hollister Police Department has deemed street closures appropriate for public safety issues.
NOW, THEREFORE, BE IT RESOLVED that closure pursuant to the following will ensure public safety:
Temporary street closure of Fifth Street, from San Benito Street to Monterey Street, from 12:00 p.m. to 4:00 p.m. on April 7, 2024.
Said street will be temporarily closed pursuant to Section 21101(e) of the Vehicle Code of the State of California. The City Council of the City of Hollister finds and determines that said the closing is necessary for the safety of persons.
Community Services Department staff will put up barricades and signs to re-route traffic.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of March, 2024, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-20, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of March, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of March, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: MARCH 4, 2024
SUBMITTED: January 30, 2024
DEPARTMENT:
DEPARTMENT HEAD:
City Clerk
Jennifer Woodworth, City Clerk
SPONSOR(S): Perez
TITLE OF ITEM: RESOLUTION NO. 2024-21, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING THE DISPLAY OF THE
CHRISTIAN FLAG THE MONTH OF APRIL EACH YEAR AT CITY HALL TO
REPRESENT THE CHRISTIAN COMMUNITY
BRIEF DESCRIPTION: At the January 16, 2024 City Council meeting, Councilmember Perez requested to fly the Christian Flag at City Hall annually during the month of April.
By Council consensus, staff was directed to place on the agenda a resolution approving the display of the Christian flag at City Hall annually during the month of April.
RECOMMENDATION: Adopt a resolution authorizing the annual display of the Christian flag at City Hall during the month of April.
DEPARTMENT SUMMARY: This request is to display a Christian flag at City Hall, each April to represent the Christian Community. The resolution will establish that the City’s flagpoles are not intended to be a forum for free expression by the public.
FINANCIAL IMPACT: Unknown – Cost of employee to attach flag.
CEQA: N/A
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
AUTHORIZING THE DISPLAY OF THE CHRISTIAN FLAG THE MONTH OF APRIL
EACH YEAR AT CITY HALL TO REPRESENT THE CHRISTIAN COMMUNITY
WHEREAS, on January 16, 2024 the City Council of the City of Hollister received a request from Councilmember Perez to fly the Christian flag at City Hall each April for the month of April; and
WHEREAS, the City Council by consensus approved the request to fly the Christian Flag annually during the month of April; and
WHEREAS, the Christian Flag will be flown annually during the month of April, at City Hall; and
WHEREAS, the City’s flagpoles are not intended to be a forum for free expression by the public.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister hereby authorizes the display of the Christian Flag on the City flagpole located in front of City Hall annually during the month of April.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of March, 2024, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-21, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of March, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of March, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: MARCH 4, 2024
SUBMITTED: February 22, 2024
DEPARTMENT:
DEPARTMENT HEAD:
City Manager
David Mirrione, City Manager
TITLE OF ITEM: RESOLUTION NO. 2024-22, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER APPROVING AN APPROPRIATION OF $54,000 AND AMENDING THE PROFESSIONAL SERVICES AGREEMENT WITH
PECKHAM & MCKENNEY EXECUTIVE SEARCH TO CONDUCT RECRUITMENTS
FOR UP TO TWO POSITIONS
BRIEF DESCRIPTION: City Council will consider a resolution to approve an appropriation in the amount of $54,000 and a Second Amendment to Professional Services Agreement with Peckham & McKenney Executive Search to conduct executive recruitment services for up to two executive recruitments.
RECOMMENDATION: Adopt a resolution approving an appropriation of $54,000 and an amendment to the professional services agreement with Peckham & McKenney Executive Search to conduct executive recruitment services for up to two executive recruitments.
DEPARTMENT SUMMARY: In order to complete recruitments for executive positions in a timely and efficient manner, staff recommends amending the contract with Peckham McKenney Executive Search. Peckham McKenney recently completed several successful executive searches for the City of Hollister, including Assistant City Manager, City Clerk, Development Services Director, and Administrative Services Director, and is currently conducting the recruitment for the Fire Chief position. Staff recommends the use of an executive recruitment firm due to its large network and ability to reach and attract quality applicants. Upon approval, staff will work with Peckham and McKenney to recruit for the vacant Parks and Recreation Director positions.
Peckham McKenney was previously selected in response to the City’s Request for Proposals process and it was determined that Peckham & McKenney Executive Search is the best fit to conduct executive recruitments for the City. Peckham & McKenney staff is familiar with Hollister processes, expectations for applicants, etc. Furthermore, the consultant, Maria Hurtado, has managed the City’s recent successful executive recruitments and has twenty-five years of public sector experience.
FINANCIAL IMPACT: $54,000 (General Fund 101-1120-730000)
CEQA: N/A
ATTACHMENTS:
1. Professional_Services_Agreement_Peckham_and_McKenney_Final.docx A.6
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2. 2024-03-4-Peckham-2nd Amendment
3. 2024-03-04-Peckham-BudgetAdjustment
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING AN APPROPRIATION OF $54,000 AND AMENDING THE
PROFESSIONAL SERVICES AGREEMENT WITH PECKHAM & MCKENNEY
EXECUTIVE SEARCH TO CONDUCT RECRUITMENTS FOR UP TO TWO
POSITIONS
WHEREAS, the City Manager is in need of a qualified executive search firm to assist in filling current and future executive positions; and
WHEREAS, Peckham & McKenney was previously selected as a result of a competitive Request for Proposals process in 2022 as being highly qualified and the best option for the City of Hollister; and
WHEREAS, Peckham & McKenney has completed several successful recruitments for the City of Hollister and is familiar with the City’s processes, applicant expectations, etc., and is recommended to complete current and upcoming executive recruitments .
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approve an appropriation in the amount of $54,000 and amend the professional services agreement with Peckham & McKenney Executive Search to conduct up to two executive recruitments.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of March, 2024, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-22, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of March, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of March, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF HOLLISTER AND PECKHAM & MCKENNEY
THIS SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT is entered into by and between the City of Hollister ("City") and Peckham & McKenney, (“Contractor”) this__________________________________. The City and Contractor agree as follows:
RECITALS
WHEREAS, City and Contractor have previously executed a Professional Services Agreement, dated May 2, 2022; and
WHEREAS, City and Contractor have previously executed a n amendment to the Professional Services Agreement, dated June 5, 2023; and
WHEREAS, the City requires additional executive recruitment services causing additional cost and time to the project completion; and
WHEREAS, the amendment of the Professional Services Agreement is in the best interest of the City of Hollister.
NOW, THEREFORE, the City and the Contractor agree that the Professional Services Agreement shall be amended as follows:
The payment schedule as set forth in EXHIBIT “B” entitled “COMPENSATION” is amended to add the following:
EXHIBIT “B”
COMPENSATION
City shall pay contractor an up to additional $144,000.00 for Executive Recruitment Services for additional executive position recruitments comprising of the phases as shown in EXHIBIT “A”:
Additional Executive Recruitments (up to six) for a total of the amended agreement not to exceed $144,000.
All other terms and conditions of the Professional Services Agreement dated May 2, 2022, as amended, shall remain in full force and effect.
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IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to Professional Services Agreement on the day and year above written.
CONTRACTOR NAME: CITY OF HOLLISTER:
_______________________________ _______________________________ Anton “Tony” Dahlerbruch, CEO Mia Casey, Mayor
ATTEST:
_______________________________
Jennifer Woodworth, City Clerk
APPROVED AS TO FORM:
_______________________________
Mary Lerner, City Attorney
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APPROPRIATION ADJUSTMENT
1. TRANSFERS OF APPROPRIATIONS WITHIN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN PROFESSIONAL SERVICES AND SUPPLIES EXPENSE) MAY BE SUBMITTED DIRECTLY TO FINANCE WITH DEPARTMENT HEAD’S SIGNATURE.
2. TRANSFERS OF APPROPRIATIONS BETWEEN CLASSIFICATIONS OF EXPENDITURES (i.e. BETWEEN SALARIES AND SERVICES AND SUPPLIES) MUST BE APPROVED BY THE CITY MANAGER.
3. TRANSFERS OF APPROPRIATIONS BETWEEN FUNDS OR COST CENTERS MUST BE APPROVED BY THE CITY COUNCIL.
4. INCREASE IN APPROPRIATIONS NEEDS TO BE OFFSET BY ADDITIONAL REVENUE SOURCE OR AVAILABLE FUND BALANCE.
(ROUND UP TO WHOLE DOLLAR)
Account Project
Department/ Account Title Fund #Cost Center Number Task #Increase Decrease Salaries, Regular 101 701001 54,000
Professional Services 101 1120 730000 54,000
Total 90,000 90,000
Explanation of Transaction:
Professional Services Agreement with Peckham & McKenney Executive Search
Prepared by Date
Department Head
FOR ADMINISTRATION AND FINANCE OFFICE ONLY
Approved
for Entry Date
Finance Office
Approved Date Journal No.
City Manager
Date Resolution No.
City Clerk
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: MARCH 4, 2024
SUBMITTED: February 27, 2024
DEPARTMENT:
DEPARTMENT HEAD:
City Manager
David Mirrione, City Manager
TITLE OF ITEM: RESOLUTION NO. 2024-23, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING $20,000 TO THE SAN BENITO LEADERSHIP INSTITUTE FOR A 12 MONTH PROGRAM DESIGNED TO
BUILD DIVERSE LEADERS IN THE COMMUNITY
BRIEF DESCRIPTION: If approved this resolution would authorize $20,000 to support the San Benito Leadership Institute’s efforts to develop a comprehensive leadership program designed to build diverse leaders in the community.
RECOMMENDATION: Adopt a resolution authorizing $20,000 from the City’s general fund to support the San Benito Leadership Institute and authorize the City Manager to execute a contract agreement.
DEPARTMENT SUMMARY: At the January 16, 2024, Regular City Council meeting, San Benito Leadership Institute provided a presentation to the Council describing the proposed 12-month program designed to build diverse leaders in the community.
By consensus, the Council directed staff to return with an agenda item to allocate $20,000 from the City’s general fund to support the San Benito Leadership Institute’s program.
This item authorizes the funds and the City Manager to execute a contract agreement.
FINANCIAL IMPACT: Not to exceed $20,000. FY 23/24 – 101-1100-749001
CEQA: N/A
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING $20,000 TO THE SAN BENITO LEADERSHIP INSTITUTE FOR A 12
MONTH PROGRAM DESIGNED TO BUILD DIVERSE LEADERS IN THE
COMMUNITY
WHEREAS, at the January 16, 2024, Regular City Council meeting, San Benito Leadership Institute provided a presentation to the City Council describing the proposed 12-month program designed to build diverse leaders in the community; and
WHEREAS, these services will be provided to the City of Hollister and the County of San Benito; and
WHEREAS, by consensus, the Council directed staff to return with an agenda item to allocate $20,000 from the City’s general fund to support the San Benito Leadership Institute’s program.
WHEREAS, this item authorizes the funds and directs the City Manager to execute a contract agreement.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approve $20,000 to the San Benito Leadership Institute for a 12-month leadership program designed to build diverse leaders in the community and authorize the City Manager to execute a contract agreement.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of March, 2024, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-23, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of March, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of March, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: MARCH 4, 2024
SUBMITTED: February 19, 2024
DEPARTMENT:
DEPARTMENT HEAD:
Planning
Christine Hopper, Development
Services Director
TITLE OF ITEM: RESOLUTION NO. 2024-24, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING THE RELEASE OF A
REQUEST FOR PROPOSALS (RFP) FOR COMPREHENSIVE PLANNING
PROFESSIONAL SERVICES
BRIEF DESCRIPTION: A resolution of the City Council of the City of Hollister authorizing the release of a Request for Proposals (RFP) for comprehensive planning professional services.
RECOMMENDATION: Adopt a resolution authorizing the release of a Request for Proposals (RFP) for comprehensive planning professional services.
DEPARTMENT SUMMARY: The Development Services Department currently contracts professional and technical staff for the Planning Division to supplement city staff. The services provided include project management of current and long -range planning projects, staffing the Planning counter and responding to inquiries from the public, and otherwise serving as representatives of the City of Hollister Planning Division. The Development Services Department desires to go out to bid for the continuation of these services for the Planning Division but with an opportunity to negotiate terms and conditions and evaluate additional responsive proposals, in order to provide the best possible and most cost-effective services to the public.
The Planning Division currently staffs two City of Hollister employees, the Planning Manager and a Senior Planner. The City has recently opened a recruitment for an additional Senior Planner position, as well as three Assistant/Associate Planner positions. Currently, planning staff are supplemented by two Senior Planner and two Planning Technician consulting staff.
It is the desire of the Development Services Department to continue to have the opportunity to utilize contract staff in order to provide additional services, project management of current and long-range planning projects; coordination between applicants, city departments, and other agencies for project review; assistance to the public at the Planning Counter; responding to inquiries via phone and email; and other services that are provided by the Planning Division. The Department hopes to fill the four city positions identified above but would like to have professional services contracts in place which would allow for supplementing staff on complex projects, in times of heavy workload, or as otherwise needed to ensure that the level of service provided to the public and applicants remains at a high level.
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This resolution would authorize the release of a Request for Proposals (RFP) for the provision of comprehensive planning professional services. This will include providing planning staff at various levels of expertise in order to respond to the immediate needs of the Department. The RFP anticipates the City entering into a three -year contract for services with one or more qualified firms to provide the necessary services. Upon execution of a contract, the City will be able to staff the planning division at levels necessary to perform timely and thorough project reviews and responses to public inquiries. One benefit of a contract for these services is that it will allow the Planning Division to quickly staff up in times of greater staff needs, and staff down in times of less department activity. A professional services contract will also allow the Planning Division to pull on the expertise of many planning professionals to address complex issues or to provide highly focused attention to complicated development projects.
Whereas the process of budgeting city positions and recruiting city staff in times of need can take 4-5 months in a best-case scenario, and typically can take much longer. On- call consulting services will allow the City to supplement staff needs in the department as needed. This will ensure that the level of services provided to the community remains consistently high.
Staff recommends that the City Council adopt a resolution approving the release of the RFP for planning services. Following the release of the RFP and review of any proposals received, staff intends to return to the City Council with the award of contract(s) in June 2024. It is intended that services would align with the start of the 2024-2025 fiscal year in July 2024.
FINANCIAL IMPACT: While the release of the RFP does not have a direct financial impact, it is anticipated that the initial contract for the provision of planning professional services would be budgeted between $750,000 to $1,500,000 per year for a three-year term. Planning services are provided based on application and plan check fees that are submitted by applicants, so the services to be provided are in direct response to fees received, keeping the services revenue-neutral. Contract services will be on an as- needed basis at levels directly reflecting applications and permits received by the division. Should contract and/or budget amendments be needed to provide additional services based on need throughout the term of the contract, such requests will be brought before the City Council for consideration.
CEQA: The release of an RFP for planning services does not constitute a project under CEQA as it has no potential for an impact on the environment.
ATTACHMENTS:
1. Planning Services RFP_2024.03.04_Final
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
AUTHORIZING THE RELEASE OF A REQUEST FOR PROPOSALS (RFP) FOR
COMPREHENSIVE PLANNING PROFESSIONAL SERVICES
WHEREAS, the City of Hollister Planning Division provides a number of services to the development community and the public, including, but not limited to reviewing development applications, answering questions from the community, providing zoning information for residential and commercial properties, and implementing the goals and policies of the City’s General Plan; and
WHEREAS, the City desires to utilize contracted services in order to provide the above services to the public at the highest levels; and
WHEREAS, before entering into a contract with any firm or individual for the provision of such services, the City shall, in accordance with adopted policies and to ensure an open and competitive opportunity for any firm or individual who may be interested in providing such services for the City, release a Request for Proposals (RFP) for the provision of comprehensive planning services.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does authorize the release of an RFP for the provision of comprehensive planning services.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of March, 2024, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-24, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of March, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of March, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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Request for Proposal
Comprehensive Professional Planning Services
For ques�ons regarding this request for proposal (RFP), please contact:
Eva Kelly, Ac�ng Development Services Director
City of Hollister – Development Services Department
Email: [email protected]
Phone: (831) 636-4360
All ques�ons must be submited by email no later than 3:00 PM on Wednesday March 20, 2024.
Deadline to submit a proposal is 5:00 PM on Monday April 15, 2024.
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Table of Contents
1 SECTION I – OVERVIEW OF PROCESS ............................................................................................... 3
1.1 BACKGROUND ....................................................................................................................... 3
1.2 CITY OVERVIEW .................................................................................................................... 3
1.3 INSTRUCTIONS ...................................................................................................................... 3
1.4 PURPOSE OF THE RFP ........................................................................................................... 3
1.5 RFP SCHEDULE DEADLINES ................................................................................................... 4
1.6 SELECTION CRITERIA ............................................................................................................. 4
1.7 PROJECT BUDGET ................................................................................................................. 4
1.8 SCOPE OF SERVICES .............................................................................................................. 5
1.9 DELIVERABLES ....................................................................................................................... 5
1.10 PROJECT SCHEDULE .............................................................................................................. 5
1.11 LETTER OF INTENT TO RESPOND .......................................................................................... 6
1.12 QUESTIONS AND INQUIRIES ................................................................................................. 6 2 SECTION II – SUBMITTAL REQUIREMENTS ....................................................................................... 6
2.1 PROPOSAL FORMAT REQUIREMENTS ................................................................................... 6
2.1.1 Cover Leter ............................................................................................................ 6
2.1.2 Proposer’s Cer�fica�on.......................................................................................... 7
2.1.3 Proposal ................................................................................................................. 7
2.1.4 Cost Proposal ....................................................................................................... 10
2.2 SUBMITTAL INSTRUCTIONS ................................................................................................ 10 3 SECTION III – EVALUATION OF RESPONSES .................................................................................... 11
3.1 SELECTION PROCESS ........................................................................................................... 11
3.2 EXAMINATION OF PROPOSAL DOCUMENTS ....................................................................... 12 4 SECTION IV – LIST OF ATTACHMENTS............................................................................................. 13
4.1 SAMPLE CONTRACT ............................................................................................................ 13 5 SECTION V – LIST OF EXHIBITS ....................................................................................................... 27
5.1 SCOPE OF SERVICES ............................................................................................................ 27
5.1.1 Planning Services ................................................................................................. 27
5.1.2 Environmental Review Services ........................................................................... 28
5.2 CONSULTANT QUALIFICATIONS .......................................................................................... 29
5.2.1 Planning Services ................................................................................................. 29
5.2.2 Environmental Review ......................................................................................... 29
5.2.3 Job Descrip�ons ................................................................................................... 29
5.3 PROPOSER’S CERTIFICATION............................................................................................... 32
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1 SECTION I – OVERVIEW OF PROCESS
1.1 BACKGROUND
The City of Hollister Planning Division seeks to contract with qualified firms that can conduct on-call general and specialized planning services as necessary in support of the Department and the City. The City’s intent is to minimize response �me and improve customer service by supplemen�ng in-house staff with consultants.
1.2 CITY OVERVIEW
The City of Hollister is an incorporated city with a popula�on of more than 41,678 residents, located in San Benito County in the Central Coast region of California, approximately 100 miles southeast of San Francisco, 40 miles east of Monterey, and 300 miles north of Los Angeles. The City of Hollister is a General Law city opera�ng under the City Council/City Manager form of government. The City’s fiscal year begins on July 1 and ends on June 30.
The Consultant’s principal contact with the City of Hollister will ini�ally be Eva Kelly, Ac�ng Director/Planning Manager, or a designated representa�ve, who will coordinate the assistance to be provided by the City of Hollister to the interested firm.
1.3 INSTRUCTIONS
This RFP includes a descrip�on of the scope of services, proposal requirements, and instruc�ons for submi�ng your proposal. Failure to follow these instruc�ons may result in rejec�on of your proposal.
No oral representa�ons or interpreta�ons will be made to any proposer as to the meaning of this RFP.
In the event that it becomes necessary to revise any part of this RFP, writen addenda will be issued. Any amendment to this RFP is valid only if it is in wri�ng and issued by the City department issuing the RFP. No oral interpreta�ons or answers shall bind the City unless confirmed by the City in wri�ng.
1.4 PURPOSE OF THE RFP
The City of Hollister is seeking to establish agreements with consultants for on-call general and specialized planning services, beginning in July 2024, in connec�on with medium to large development projects or policy projects. From �me-to-�me the Development Services Department requires addi�onal professional and technical exper�se in the following areas:
• General planning, including moderate and large development project management, ministerial/administra�ve project review, and staffing support • Long-range planning
• Environmental Review analysis exper�se, such as reviewing EIRs across mul�ple projects and/or providing staff exper�se for CEQA ques�ons
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• Urban design
• Economic analysis
• Historic analysis
It is an�cipated that a por�on of the services could be provided either by an individual person or firm.
Each proposer should iden�fy which technical exper�se, or combina�on of technical exper�se, for which they wish to be considered. The City will enter into one or more agreements with one or more firms, depending on the range of applicants and exper�se. It is not necessary that a single firm/individual be able to provide exper�se in all areas.
A general descrip�on of services is provided below.
1.5 RFP SCHEDULE DEADLINES
RFP Released by the City ………………………….……….…………………………………………. March 11, 2024 Deadline for Final Ques�ons ………………………….………..…………………………………... March 20, 2024 Leter of intent to respond ………………………….………………………………………………… March 20, 2024 City Responses to Writen Ques�ons ………………………….………….……………………... March 27, 2024 Proposal Submission Deadline …………….…………………………………………… April 15, 2024 at 5:00 pm Interviews as needed ……………….……………………………………….………….……… Week of May 6th, 2024 Contract Nego�a�ons ………………………………………………………….….………. Week of May 13th, 2024 Council mee�ng to award contract ……………………..………………….………………….………. June 3, 2024
1.6 SELECTION CRITERIA
The ideal firm will demonstrate the ability to provide a high level of professionalism and customer services to residents, business, contractors, and non-profit organiza�ons through con�nuity of on-call general and specialized planning services. In general, the successful individual or firm will provide on-call planning services for all types of projects reques�ng en�tlement review, including new residen�al and non- residen�al development. The Consultant will provide the range of exper�se necessary to carry out the normal func�ons of a professional land use and environmental planner. All individuals should meet the qualifica�ons and requirements of the City’s equivalent planning posi�ons as described in Sec�on 5.2.3.
Based on the qualifica�ons presented in the response to this RFP, the City will select the firm that is best able to provide the planning and environmental review services needed. Greater detail about the selec�on process is in Sec�on 3 of this RFP.
1.7 PROJECT BUDGET
The contract(s) for these services will be established based on economic condi�ons and the overall workload of the Planning Division through the course of the contract. It is es�mated that the department budget for services will be between $750,000 to $1,500,000 per year. The City has full discre�on on how the funds are distributed to the consultants. A preferred proposer will be iden�fied based on factors that are discussed in Sec�on 3 of this RFP. A proposer’s cost proposal will be used only during the contract nego�a�ons.
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1.8 SCOPE OF SERVICES
This scope of services will enable the City of Hollister to obtain professional and technical assistance on short no�ce on an as-needed basis from the selected consultants. At its discre�on, the City of Hollister intends to select one or more firms with whom the City of Hollister will contract for services on an as needed basis.
The City of Hollister will appoint designated consultants to provide contract support services under the direc�on of the Development Services Director and/or Planning Manager. The consultants must be able to provide a broad range of general and specialized planning services and staff to complete task project orders issued by the City of Hollister by direct assignment of its own personnel, including, but not limited to, consulta�on, planning, administra�on, specialized analy�cal studies, and other miscellaneous municipal report wri�ng.
A full Scope of Services can be found in Atachment 5.1.
1.9 DELIVERABLES
A complete list of Deliverables can be found in the Scope of Services, atachment 5.1.
Submital packages shall include the following:
Deliverables: Submit THREE (3) spiral bound color copies of proposal, including a separate statement of fee rates, in addi�on to ONE (1) PDF electronic copy.
The completed hardcopy RFP should be delivered via one of the many services available or hand delivered to:
CITY OF HOLLISTER, Development Services Department
ATTN: Eva Kelly, Ac�ng Director
339 Fi�h Street
Hollister, CA 95023
The PDF electronic copy RFP should be submited through bidnet direct (htps:// www.bidnetdirect.com/california/cityo� ollister).
1.10 PROJECT SCHEDULE
The services to be provided would be on an as-needed and on-going basis. Contract(s) will be awarded for a three-year term, beginning in the fiscal year star�ng on July 1, 2024 with the op�on to add two (2) addi�onal one-year terms.
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1.11 LETTER OF INTENT TO RESPOND
All interested firms are encouraged to submit a Leter of Intent to Respond. The deadline to submit the leter is March 20, 2024. Submi�ng a leter does not guarantee or replace the formal proposal process, nor does the failure to submit a leter prevent an interested firm from submi�ng a proposal. All writen ques�ons received about the RFP will be distributed in wri�ng to all firms that submited a Leter of Intent to Respond. Leters of intent should include a point of contact to receive this writen communica�on.
Leters can be sent via mail or email to: [email protected].
1.12 QUESTIONS AND INQUIRIES
All ques�ons and inquiries must be submited via email to Eva Kelly at [email protected] The deadline to submit ques�ons is March 20, 2024. One comprehensive response to all submited ques�ons will be uploaded to the bidnet online solicita�on for this RFP as an addendum following the close of the comment period. Do not contact other individuals or City departments in this regard. Informa�on provided by anyone other than the above contact and included in the bidnet online solicita�on may be invalid and proposals which are submited in accordance with such informa�on may be declared non-responsive.
2 SECTION II – SUBMITTAL REQUIREMENTS
2.1 PROPOSAL FORMAT REQUIREMENTS
Each response to this RFP shall include the informa�on described in this sec�on. Provide the informa�on in the specified order. Failure to include all of the informa�on specified may be cause for rejec�on.
Addi�onal informa�on may be provided, but should be succinct and relevant to the goals of this RFP. Any addi�onal informa�on that a proposing firm wishes to include that is not specifically requested should be included in an appendix to the proposal.
Firms are encouraged to keep the proposals brief and to the point, but sufficiently detailed to allow evalua�on of the proposed staffing approach. Excessive informa�on will not be considered favorably.
Unauthorized condi�ons, omissions, limita�ons, or provisions atached to a proposal will render the proposal non-responsive and may cause its rejec�on.
The proposal should be bound. Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size. Use sec�on dividers, tabbed in accordance with the sec�on as specified below.
The following items are required in the Proposal:
2.1.1 Cover Leter
The Cover Leter must include the following informa�on:
• Title of this RFP.
• Name and Mailing Address of Firm (include physical loca�on if mailing address is a PO Box).
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• Contact Person, Telephone Number, Fax Number, and Email Address. • A statement that the submi�ng Firm will perform the services and adhere to the requirements described in this RFP, including any addenda (reference the addenda by date and/or number).
2.1.2 Proposer’s Cer�fica�on
The atached Proposer’s Cer�fica�on (atachment 5.3) shall be executed by an official(s) legally authorized to bind the Firm which states that the proposal is valid for ninety (90) days. Note: This is ninety (90) days following the closing date for the receipt of all proposals.
Proposals submited on behalf of a Partnership shall be signed in the firm name by a partner or the Atorney-in-Fact. If signed by the Atorney-in-Fact, there shall be atached to the proposal a Power-of Atorney evidencing authority to sign proposals, dated the same date as the proposal and executed by all partners of the firm.
Proposals submited on behalf of a Corpora�on shall have the correct corporate name thereon and the actual signature of the authorized officer of the corpora�on writen (not typed) below the corporate name.
The �tle of the office held by the person signing for the corpora�on shall appear below the signature of the officer.
Proposals submited on behalf of a Limited Liability Company (“LLC”) shall be signed by the person or persons authorized to bind the LLC under the LLC’s ar�cles of organiza�on.
Proposals submited by an Individual Doing Business under a firm name (“dba”) shall be signed in the name of the individual doing business under the proper firm name and style.
2.1.3 Proposal
SECTION A: Firm’s Qualifica�ons – Describe your experience and provide a statement of your firm's qualifica�ons for performing the requested services. Provide the following informa�on:
a. Consultant Name, Address, etc.: State the name, address, telephone number, FAX number, website address (if available).
b. Year Firm Established: List the year the firm was established.
c. Primary Contacts within the Company: List the firm’s owner and the primary contacts within the company. Include �tle, telephone number and e-mail address for each. Indicate which person will be the contact for the RFP process.
d. Number of Employees in Firm: Indicate total number of employees for all loca�ons of the firm.
e. Consultant Special�es: List the type(s) of work the firm specializes in.
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f. List of Lead Professional Personnel by Area of Exper�se: An organiza�on chart describing the staff available to handle the desired work. Provide a brief but detailed history of the number of years of experience with the current firm and other firms, educa�on, professional registra�on/cer�fica�ons, and qualified work experience relevant to the services requested. Use separate pages per person.
Applicant shall demonstrate that they possess the following minimum qualifica�ons or equivalent as determined by the City:
• Planning Manager
• Senior Planner
• Associate Planner
• Assistant Planner
• Planning Technician
• Environmental Planner
g. Describe your abili�es to provide staffing at the qualified levels iden�fied in Sec�on f above at an in-person full-�me, in-person part-�me, and/or fully remote level.
h. Personnel Qualifica�ons: Consultant shall use trained and qualified staff to provide the Services under this agreement, consistent with the following terms:
• Standard of Performance. All employees working directly for Consultant shall be properly trained and thoroughly experienced in any type of work they perform. The Consultant shall be responsible for the behavior of all their employees. • Sufficient Personnel. Consultant shall provide sufficient personnel, �me, and other resources to deliver on-call services that may arise with short no�ce, for a period of up to three years. • Assignment of Personnel. If requested by the Project Administrator, the Consultant shall provide a list to the Project Administrator of all employees that perform work for the City. In the event that the City, at any �me during the term of this agreement, desires the reassignment of personnel, Consultant shall reassign such person or persons. Except where mutually agreed upon, such reassignment shall not affect the Consultant’s obliga�on to �mely provide services under this agreement.
• Proximity. Ability to travel easily to Hollister, if needed, for the purposes of mee�ngs, public hearings and/or stakeholder gatherings or to join via zoom, or for staff assignment to the Hollister loca�on, if requested.
• Evening Mee�ngs. Capacity to work outside normal business hours such as occasional evening public mee�ngs.
i. Describe your abili�es to accept and conduct reviews on electronic plan review submitals.
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SECTION B: Experience and References – Provide a summary of your firm’s experience in providing these or similar services. Provide a minimum of three (3) references for projects or services similar in nature and scope that your firm’s team members have completed in the last five (5) years. Include brief descrip�ons of the projects, dates, client names and contact persons’ names, addresses and telephone numbers.
Include the contract amount, final cost, �me to comple�on, and iden�fy if the contract is ac�ve. Describe any other facets of the Firm’s experience that are relevant to this proposal that warrants considera�on.
SECTION C: Services Understanding – Based on the available informa�on, supplemental research, field observa�ons, and experience with similar services, provide a narra�ve describing your understanding of the services requested in this RFP, your general approach, and any major challenges to achieving the City’s stated goals. Include any issues that you believe will require special considera�on. Also iden�fy any unique approaches or strengths that your firm may have related to the services proposed. City staff will assess your understanding of all aspects of the services based on your narra�ve. Provide the following informa�on on your approach to comple�ng the scope of services:
a. Provide the tasks and narra�ve of how your firm will comply with the scope of work, and what special services and products your firm has to meet our needs. b. A descrip�on of how the firm provides the desired services and quality control to assure adequate level of service and successful project comple�on and management. c. A statement indica�ng the firm is independent, property licensed to prac�ce in California, and has no conflict of interest with regard to any other work performed by the firm for the City.
SECTION D: Required Statements/Documents – Include statements of assurance regarding the following requirements in the proposal:
• The absence of a conflict of interest. Consultants submi�ng a proposal must disclose any actual, appartnet, direct or indirect, or poten�al conflicts of interest that may exist with respect to the firm, management, or employees of the firm rela�ve to the services to be provided under the agreement. Consultant must disclose any real or apparent conflict of interest associated with this project or with working for the City of Hollister. If a Consultant has no conflicts of interest, a statement to that effect shall be included in the Proposal. • Indicate your ability and agreement to fulfill the indemnifica�on and insurance requirements contained in the sample contract. (Please note that actual cer�ficates of insurance are not required as part of your submital.)
• A statement that nothing contained in the submited proposal will be proprietary.
SECTION F: Excep�ons – Describe any and all proposed excep�ons, altera�ons or amendments to the Scope of Services or other requirements of this RFP, including the Sample Contract (atachment 4.1). The nature and scope of your proposed excep�ons may nega�vely affect the evalua�on of your submital and the City’s determina�on of whether it is possible to successfully nego�ate a contract with your firm.
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SECTION G: Competency of Proposers – The City wants to ensure that the successful Firm has the necessary personnel, facili�es, ability, experience, and financial resources to provide the services specified herein in a sa�sfactory and �mely manner. Please list and explain any pending bankruptcies, liens, stop payment no�ces, judgments, lawsuits, arbitra�ons, media�ons, foreclosures, and any similar ac�ons filed or resolved in the past seven (7) years. Please indicate whether a client has ever terminated a contract with your firm for breach, and if so, please explain.
2.1.4 Cost Proposal
The cost proposal shall be submited in a separate sealed envelope iden�fied by the name of the firm and “Cost Proposal”.
• Provide an hourly rate schedule, including any applicable prevailing wage rates, for all proposed services to be provided to the City, set forth by the posi�on/�tle of the person performing the services. Define any reimbursable expenses requested to be paid by the City.
• Provide a fee schedule for any addi�onal products and services to be delivered, and a breakdown of costs delineated by tasks as described in your service plan. Define any reimbursable expenses requested to be paid by the City.
• Include an�cipated cost structure for the life of the contract.
The cost proposal will be used as a basis of nego�a�on for a professional services agreement with the highest ranked Firms. The cost proposal may be used by the City to adjust its project budget prior to execu�ng a professional services agreement. If an agreement is not completed with a Firm, the next highest ranked Firm will be given the opportunity to nego�ate an agreement.
2.2 SUBMITTAL INSTRUCTIONS
Your submital package shall include the following:
• One (1) original and three (3) printed spiral bound color copies of your proposal not including the cost proposal; and
• One (1) cost proposal that shall be submited in a separate sealed envelope iden�fied by the name of the firm and �tled “Cost Proposal”
Proposals shall be submited not later than the �me and date indicated on the cover page of this RFP. All submitals shall be submited in a sealed envelope or container and clearly marked with the RFP �tle on the outside of the parcel.
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Proposals shall be submited ONLY to:
City of Hollister, Development Services Department
ATTN: Eva Kelly, Ac�ng Director
339 Fi�h Street,
Hollister, CA 95023
Faxed and/or emailed proposals will not be accepted.
Electronic copies shall be submited ONLY to: htps:// www.bidnetdirect.com/california/cityo� ollister for this solicita�on.
The City shall not be responsible for proposals delivered to a person or loca�on other than that specified herein. Postmarks will not be accepted and proposals received a�er the deadline date and �me will not be accepted or considered. No excep�ons. The City reserves the right to waive minor defects and/or irregulari�es in proposals and shall be the sole judge of the materiality of any such defect or irregularity.
All costs associated with proposal prepara�on shall be borne by the proposer.
3 SECTION III – EVALUATION OF RESPONSES
3.1 SELECTION PROCESS
Award of the RFP shall be made to the responsible proposer(s) whose proposal is determined, through a formal evalua�on panel process, to be the most advantageous to the City a�er the evalua�on panel has taken into considera�on the evalua�on factors set forth in the RFP. Proposals shall be scored according to the criteria stated in the RFP sec�on 3.2.
Proposals submited will be reviewed by a selec�on commitee. Firms that have submited the best and most complete proposals may be invited to an interview. The number of Firms that may be invited to an interview may vary depending upon the number of proposals submited.
Should the City elect to conduct interviews with any proposers, the following criteria shall be considered and each proposer ranked by the evalua�on panel during the interview process: a) Communica�on Style, b) Experience/ Quality, c) Ability to meet the City’s required services.
One or more Firms may be selected. The City reserves the right to make a selec�on a�er review of the proposals without oral interviews; therefore, the proposal should be submited ini�ally on the most favorable terms that the Firm might propose.
Contracts will be nego�ated with the Firm(s) considered best mee�ng the City’s need for this project. In the event a mutually sa�sfactory contract cannot be nego�ated with one of the City’s choices, nego�a�ons may be terminated.
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The selected Firm(s) will be required to execute a City prepared contract as provided in atachment 4.1.
The contract may further refine the scope of services and will provide for the terms and condi�ons of employment.
The award of any contract is expressly con�ngent upon City Council approval and the availability of funds.
City staff may not legally bind the City to a contract.
The City reserves the right to reject any or all proposals, or to waive minor irregulari�es in said proposals, or to nego�ate minor devia�ons with the successful Firm(s). In the case of differences between writen words and figures in a proposal, the amount stated in writen words shall govern. In the case of a difference in unit price versus the extended figure, the unit price shall govern.
The City reserves the right to seek clarifica�on on any or all proposal submitals to ensure the RFP specifica�ons are met. Proposals may be rejected from any proposer who does not comply with the City’s request for clarifica�on.
Once a decision has been made to award the contract, then a formal no�ce of the intent to award to the recommended proposer(s) shall be made by the Department.
A City of Hollister business license as well as all applicable permits, licenses and cer�fica�ons required by local, state or federal law are required before the award of contract.
3.2 EXAMINATION OF PROPOSAL DOCUMENTS
The following evalua�on criteria and ra�ng schedule will be used to determine the most highly qualified firm(s):
Evalua�on Criteria Points
Weight
Experience and qualifica�ons of firm (per Sec�on 2.1.3, A & B)
50%
Understanding of the Services Proposed – Proposed Services Plan (per Sec�on 2.1.3, C)
35%
Completeness of proposal and any suppor�ng documents
15%
Each candidate submi�ng a response to this Request for Proposals acknowledges and agrees that the prepara�on of all materials for submital to the City and all presenta�ons, related costs and travel expenses are at the candidate’s sole expense. In addi�on, each Firm acknowledges and agrees that all documenta�on and/or materials submited in response to this request shall remain the property of the City.
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The City also reserves the right to waive any informality in any proposal and to delete certain items listed in the proposal as set forth therein. The selec�on commitee will make a recommenda�on to the approving authority.
4 SECTION IV – LIST OF ATTACHMENTS
4.1 SAMPLE CONTRACT
CITY OF HOLLISTER
PROFESSIONAL SERVICES AGREEMENT
This services agreement (“Agreement”) is made and entered into effective ____________, 20___ (the “Effective Date”), by and between the City of Hollister (“City”) and _______________________ (“Contractor” and together with City, the “Parties”).
1. SCOPE OF SERVICES.
Subject to the terms and conditions set forth in this agreement, Contractor shall provide to the City the services described in the Scope of Work, Exhibit A. Contractor shall provide the services at the time, place, and manner specified in Exhibits A and/or B. Contractor shall not be compensated for services outside the scope of Exhibit A unless prior to the commencement of the services: (a) Contractor notifies the City and City agrees the services are outside the scope of Exhibit A; (b) Contractor estimates the additional compensation required for these additional services; and (c) City after notice, approves in writing a supplemental agreement specifying the additional services and the amount of compensation therefore. City shall have no obligation whatsoever under this agreement or any supplemental agreement, unless and until the agreement or supplemental agreement is approved by the City Manager, the City Manager’s authorized designee, or by the Hollister City Council, as required by the Hollister Municipal Code or other local law or policy.
2. CONTRACTOR QUALIFICATIONS.
Contractor represents and warrants to City that Contractor, and all of Contractor’s employees, agents or volunteers (the “Contractor Parties”), have in effect and shall maintain in full force throughout the Term of this Agreement all licenses, credentials, permits and any other qualifications required by law to perform the Services and to fully and faithfully satisfy all of the terms set forth in this Agreement. Contractor and any Contractor Parties performing Services shall be competent to perform those Services.
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3. TERM.
A. This Agreement shall become effective on the date that it is approved by both parties, set forth on the first page of the agreement, and shall continue in effect until [June 30, 2027] unless sooner terminated as provided herein.
B. The services of Contractor are to commence upon execution of this Agreement and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit B.
C. This Agreement may be extended by no more than two additional one-year terms at City’s sole discretion. If the City intends to extend this Agreement, it will provide notice to Contractor at least thirty (30) days prior to the end of the then current contract term.
4. TERMINATION.
A. Either Party may terminate this Agreement at any time by giving thirty (30) days advance written notice to the other Party. Notwithstanding the foregoing, City may terminate this Agreement at any time by giving written notice to Contractor if (1) Contractor materially breaches any of the terms of this Agreement; (2) any act or omission of Contractor or the Contractor Parties exposes City to potential liability or may cause an increase in City’s insurance premiums; (3) Contractor is adjudged a bankrupt; (4) Contractor makes a general assignment for the benefit of creditors; or (5) a receiver is appointed because of Contractor’s insolvency. Such termination shall be effective immediately upon Contractor’s receipt of the notice.
B. Written notice by the City Manager or designee shall be sufficient to stop further performance of the Services by Contractor or the Contractor Parties. In the event of early termination, Contractor shall be paid for satisfactory Services performed to the date of termination. Upon payment by City, City shall be under no further obligation to Contractor, monetarily or otherwise, and City may proceed with the work in any manner City deems proper.
5. COMPENSATION.
A. The City shall pay Contractor for the services rendered pursuant to this Agreement at the times and in the manner set forth in the Scope of Services, Exhibit A, the Schedule for Performance, Exhibit B, and in accordance with the Schedule of Fees in Exhibit C, but in no event shall the total compensation exceed the total amount of $[1,500,000] per year.
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Contractor for the services rendered pursuant to this agreement unless pursuant to Section 1, above, City approves additional compensation for additional services.
B. Contractor shall submit all billings/invoices for services to City in the manner specified in Exhibit B. Contractor’s fee shall be a specified in the Scope of Work, Exhibit A, or the Schedule of Fees as set forth in Exhibit C. All invoices submitted by Contractor shall contain the following information:
(1) Job/project name or description;
(2) City’s current purchase order and/or work order number (if applicable); (3) Contractor’s invoice number;
(4) Date of invoice issuance;
(5) Description of services billed under invoice, including the description of tasks performed and the corresponding rate charged for the completion of that task; (6) Amount of invoice, itemizing all authorized reimbursable expenses; and (7) Total billed to date under agreement.
C. City agrees to make payment for services within sixty (60) days of receipt of a detailed invoice from Contractor based on percentage of work completed, including any additional supporting documentation that City reasonably requests. If Contractor’s performance is not in conformity with the Scope of Work, Exhibit A, or the Schedule of Performance, Exhibit B, or the provisions set forth above, payments may be delayed or denied, unless the Contractor’s failure to perform is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 3. City shall not be responsible for delays in payment to Contractor resulting from Contractor’s failure to comply with the invoice format described above, or as set forth in the Schedule of Performance.
D. Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.
E. During performance of this Agreement and for a period of three (3) years after completing all services, Contractor shall maintain all accounting and financial records related to this Agreement, including but not limited to records of Contractor’s costs for all services performed under this Agreement and records of Contractor’s reimbursable expenses, in accordance with generally accepted accounting practices, and shall keep and make the records available for inspection and audit by representatives of the City upon reasonable written notice.
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6. INDEMNITY. Contractor shall defend, indemnify, and hold harmless City and its agents, representatives, officers, consultants, employees, and City Council (collectively, the “City Parties”), from and against any and all claims, demands, liabilities, damages, losses, suits and actions, and expenses (including, but not limited to attorney fees and costs including fees of consultants) of any kind, nature and description (collectively, the “Claims”) directly or indirectly arising out of, connected with, or resulting from any act, error, omission, negligence, or willful misconduct of Contractor, the Contractor Parties or their respective agents, subcontractors, employees, material or equipment suppliers, invitees, or licensees in the performance of or failure to perform Contractor’s obligations under this Agreement, including, but not limited to Contractor’s or the Contractor Parties’ use of the site, Contractor’s or the Contractor Parties’ performance of the Services, Contractor’s or the Contractor Parties’ breach of any of the representations or warranties contained in this Agreement, or for injury to or death of persons or damage to property or delay or damage to the City or the City Parties. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity, which would otherwise exist as to a party, person, or entity described in this paragraph. The indemnification provided for in this Section 6 includes, without limitation to the foregoing, claims that may be made against City by any taxing authority asserting that an employer-employee relationship exists by reason of this Agreement, and any claims made against City alleging civil rights violations by Contractor or Contractor Parties under the California Fair Employment and Housing Act (“FEHA”).
7. EQUIPMENT AND MATERIALS. Contractor at its sole cost and expense shall provide and furnish all tools, labor, materials, equipment, transportation services and any other items (collectively, “Equipment”) which are required or necessary to perform the Services in a manner which is consistent with generally accepted standards of the profession for similar services. Notwithstanding the foregoing, City shall not be responsible for any damages to persons or property as a result of the use, misuse or failure of any Equipment used by Contractor or the Contractor Parties, even if such Equipment is furnished, rented or loaned to Contractor or the Contractor Parties by City. Furthermore, City may reject any Equipment or workmanship that does not conform to the requirements of this Agreement and Contractor must then promptly remedy or replace it at no additional cost to City and subject to City’s reasonable satisfaction.
8. INSURANCE. Without in any way limiting Contractor’s liability, or indemnification obligations set forth in Section 6 above, Contractor shall secure and maintain throughout the Term of this Agreement the following insurance: (i) comprehensive general liability insurance with limits of not less than $_______________ each occurrence and $_______________ in the aggregate; (ii) commercial automobile liability insurance with limits not less than $_____________ each occurrence and $_____________ in the aggregate; (iii) worker’s compensation insurance as required by Labor Code section 3200, et seq.; and (iv) professional liability insurance covering errors and omissions. Neither Contractor nor any of the Contractor Parties shall commence performing any portion of the Services until all required insurance has been obtained and certificates indicating the required coverages A.8.a
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have been delivered to and approved by City. All insurance policies shall include an endorsement stating that City and City Parties are named additional insureds. All of the policies shall be amended to provide that the insurance shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days’ prior written notice has been given to City. If such a notice is not given or even if City receives a notice, City may, at its sole option, terminate this Agreement. All insurance policies shall include an endorsement stating that it is primary to any insurance or self-insurance maintained by City and shall waive all rights of subrogation against City and/or the City Parties. A copy of the declarations page of Contractor’s insurance policies shall be attached to this Agreement as proof of insurance.
9. INDEPENDENT CONTRACTOR STATUS. The Parties agree that Contractor is free from the control and direction of City in connection with Contractor’s performance of the Services.
Contractor is hereby retained to provide the specified Services for City, which are outside the usual course of City’s business. Contractor certifies that it is customarily engaged in an independently established trade, occupation, or business to provide the Services required by this Agreement. Contractor understands and agrees that Contractor and the Contractor Parties shall not be considered officers, employees, agents, partners, or joint venturers of City, and are not entitled to benefits of any kind or nature normally provided to employees of City and/or to which City’s employees are normally entitled.
10. TAXES. All payments made by City to Contractor pursuant to this Agreement shall be reported to the applicable federal and state taxing authorities as required. City will not withhold any money from fees payable to Contractor, including FICA (social security), state or federal unemployment insurance contributions, or state or federal income tax or disability insurance. Contractor shall assume full responsibility for payment of all federal, state and local taxes or contributions, including unemployment insurance, social security and income taxes with respect to Contractor and the Contractor Parties and otherwise in connection with this Agreement.
11. CONFIDENTIAL INFORMATION. All City information disclosed to Contractor during the course of performance of services under this Agreement shall be treated as confidential and shall not be disclosed to any other persons or parties excepts as authorized by City, or required by law.
12. ASSIGNMENT/SUCCESSORS AND ASSIGNS. Contractor shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations under this Agreement without the prior written consent of City. Subject to the foregoing, this Agreement shall be binding on the heirs, executors, administrators, successors, and assigns of the respective Parties.
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13. CONFLICT OF INTEREST. Contractor warrants that neither Contractor, nor any of its employees, agents or subcontractors, has an actual or potential conflict of interest with the City in respect to the Services to be performed under this Agreement for the District. None of such individuals shall, during this term of this Agreement, acquire any interest which conflicts, or could potentially conflict, in any manner with the interests of the City.
14. NOTICE TO PROCEED; PROGRESS; COMPLETION. Upon execution of this Agreement by the parties and approval of it by the City Council, City shall give Contractor written notice to proceed with the Services. Such notice may authorize Contractor to render all of the Services contemplated herein, or such portions or phases as may be directed by the City. In the latter event, City shall, in its sole discretion, issue subsequent notices from time to time regarding further portions or phases of the Services. Upon receipt of such notices, Contractor shall diligently proceed with the Services authorized and complete it within the agreed time period.
15. SEVERABILITY. If any provision of this Agreement shall be held invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement.
16. AMENDMENTS. The terms of this Agreement shall not be waived, altered, modified, supplemented or amended in any manner whatsoever except by written agreement signed by both Parties and approved by the City Council.
17. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its choice of law rules. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the Superior Court of the State of California for the County of San Benito subject to transfer of venue under applicable State law, provided that nothing in this Agreement shall constitute a waiver of immunity to suit by the City.
18. WRITTEN NOTICE. Written notice shall be deemed to have been duly served if delivered in person to Contractor at the address located next to the party signatures below, or if delivered at or sent by registered or certified or overnight mail to the last business address known to the person who sends the notice.
19. COMPLIANCE WITH LAW. Each and every provision of law and clause required by law to be inserted into this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included therein. Contractor shall comply with all applicable federal, state, and local laws, rules, regulations and ordinances. Contractor agrees that it shall comply with all legal requirements for the performance of duties under this Agreement and that failure to do so shall constitute material breach.
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20. NON-DISCRIMINATION. There shall be no unlawful discrimination in the contracting of persons under this Agreement because of race, color, national origin, age, ancestry, religion, sex, or sexual orientation of such persons.
21. ATTORNEYS’ FEES. If a party to this Agreement commences a legal action against the other party to enforce a provision of this Agreement or seek damages related to the services provided under this Agreement, the prevailing party in the legal action will be entitled to recover from the other party all of its reasonable litigation expense, costs, and fees actually incurred, including reasonable attorneys’ and experts’ fees.
22. LIABILITY OF CITY. Notwithstanding anything stated herein to the contrary, City shall not be liable for any special, consequential, indirect or incidental damages, including but not limited to lost profits in connection with this Agreement.
23. TIME. Time is of the essence for performance of the Services under this Agreement.
24. WAIVER. No delay or omission by either Party in exercising any right under this Agreement shall operate as a waiver of that or any other right and no single or partial exercise of any right shall preclude either Party from any or further exercise of any right or remedy.
25. REPORTS. Contractor shall maintain complete and accurate records with respect to the Services rendered and the costs incurred under this Agreement, including records with respect to any payments to employees and subcontractors. All such records shall be prepared in accordance with generally accepted accounting procedures. Upon request, Contractor shall make such records available to City for the purpose of auditing and copying such records for a period of five years from the date of final payment under this Agreement.
26. OWNERSHIP OF DOCUMENTS. All plans, studies, drawings, calculations, reports, specifications, estimates, and other documents or any other works of authorship fixed in any tangible medium of expression, including but not limited to physical drawings, data magnetically or otherwise recorded on computer disks, or other writings prepared or caused to be prepared by the Contractor under this Agreement (“Documents”) shall be and shall remain the property of the City for all purposes, not only as they relate or may relate to the Services but as they relate or may relate to any other project. Contractor will provide the City with a complete set of Documents, and will retain, on the City's behalf, the originals or reproducible copies of all Documents, however stored, in the Contractor’s files for a period of no less than fifteen (15) years. Contractor shall promptly make available to City any original documents it has retained under this Agreement upon request by the City.
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27. LICENSING OF INTELLECTUAL PROPERTY. This Agreement creates a non-exclusive and perpetual license for the City to copy, use, modify, reuse or sublicense any and all copyrights, designs and other intellectual property embodied in the Documents (“Intellectual Property”) not only as they relate or may relate to the Services but as they relate or may relate to other projects. The Contractor shall require any and all subcontractors and subconsultants to agree in writing that the City is granted a similar non-exclusive and perpetual license for the Intellectual Property of such subcontractors or consultants that they provided to Contractor as part of the Services. The compensation for the Services includes compensation not only for any such use of the Intellectual Property in connection with the Services, but also for any re-use of the Intellectual Property by the City in relation to other projects. Contractor represents and warrants that Contractor has the legal right to license the Intellectual Property that Contractor, its subcontractors, or its subconsultants prepare or cause to be prepared under this Agreement.
28. ENTIRE AGREEMENT. This Agreement is intended by the Parties as the final expression of their agreement with respect to such terms as are included herein and as the complete and exclusive statement of its terms and may not be contradicted by evidence of any prior agreement or of a contemporaneous oral agreement, nor explained or supplemented by evidence of consistent additional terms.
29. AMBIGUITY. The Parties to this Agreement, and each of them, hereby represent that the language contained herein is to be construed as jointly proposed and jointly accepted, and in the event of any subsequent determination of ambiguity, all Parties shall be treated as equally responsible for such ambiguity.
30. EXECUTION OF OTHER DOCUMENTS. The Parties to this Agreement shall cooperate fully in the execution of any and all other documents and in the completion of any additional actions that may be necessary or appropriate to give full force and effect to the terms and intent of this Agreement.
31. EXECUTION IN COUNTERPARTS. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy, facsimile, or an original, with all signatures appended together, shall be deemed a fully executed agreement.
32. WARRANTY OF AUTHORITY. The persons who have signed this Agreement warrant that they are legally authorized to do so on behalf of the respective parties, and by their signatures to bind the respective parties to this Agreement.
33. MEDIATION. A party to this Agreement shall, as a condition precedent to initiating any litigation against the other party, demand mediation of any dispute. The parties shall endeavor to include any third-party claimant in the mediation. The parties shall select a A.8.a
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mediator and schedule the mediation within thirty (30) days of the initial demand for mediation. If the parties cannot agree on a mediator, the mediator shall be appointed by JAMS. The parties to the mediation, including the parties to this Agreement, shall pay equal shares of the mediator’s fees. Each party shall bear its own attorney’s fees related to the mediation.
34. FORMS. Prior to performing any Services, Contractor shall prepare, execute, and submit all forms that may be required by law for this Agreement, including but not limited to an Iran Contract Act certification (Public Contract Code §2204). If a form is necessary, Contractor shall use the City’s versions of these forms, which the City shall make available upon request.
35. SANCTIONS IN RESPONSE TO RUSSIAN AGGRESSION. The City requires Contractor to comply with the Governor’s March 4, 2022, Executive Order N-6-22 (“Order”) relating to any existing sanctions imposed by the United States government and the State of California in response to Russia’s actions in Ukraine, including additional requirements for contracts of $5 million or more. Failure to comply may result in the termination of the Contract.
* * * * * * * * * * * * * * * * * * * *
CITY OF HOLLISTER CONTRACTOR:
By: By:
Name: Name:
Title: Title:
Address for City Notices: Address for Contractor Notices:
City of Hollister
375 Fifth Street
Hollister, CA 95023
EXHIBIT A
Contractor Proposal/Scope of Work
Consultant shall ensure its staff assigned to perform work for the City are compensated in accordance with requirements of state and federal law, and are provided affordable health care and workers’ compensa�on as required by law. Consultant shall ensure its staff assigned to perform work for the City of Hollister are A.8.a
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informed of City policies and procedures, and adhere to the City’s policies and procedures. No employee of Consultant shall be assigned to work more than 960 hours per fiscal year on projects for the City of Hollister, and Consultant will immediately no�fy the City if any of its staff assigned to a City project is a CalPERS member.
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EXHIBIT B
Schedule of Performance
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EXHIBIT C
Schedule of Fees
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EXHIBIT D
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Sec�on 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensa�on or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
CONTRACTOR
By:
Title:
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END OF SAMPLE CONTRACT
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5 SECTION V – LIST OF EXHIBITS
5.1 SCOPE OF SERVICES
This professional services contract will enable the City of Hollister to obtain professional and technical assistance on short no�ce on an as-needed basis from the selected consultants. At its discre�on, the City of Hollister intends to select one or more firms with whom the City of Hollister will contract for services on an as needed basis.
The City of Hollister will appoint designated consultants to provide contract support services under the direc�on of the Development Services Director and/or Planning Services Manager. The consultants must be able to provide a broad range of specialized planning and environmental review services and staff to complete task project orders issued by the City of Hollister by direct assignment of its own personnel, including, but not limited to, consulta�on, planning, administra�on, specialized analy�cal studies, and other miscellaneous municipal report wri�ng.
5.1.1 Planning Services
CONSULTANT shall provide the following services, as needed:
• Process, review, and manage rou�ne and complex development en�tlements, including, but not limited to: Condi�onal Use Permits, Subdivision and Parcel Maps, General Plan Amendments, Rezones, Planned Development Permits, Site & Architectural Review. Knowledge of CEQA (including past experiences with EIRs, MNDs, NDs, and streamlining exemp�ons), basic planning law, and Brown Act and public no�cing requirements, etc. • Assist with the prepara�on of long-range planning projects including, but not limited, zoning ordinance amendments, specific plan prepara�on, development of objec�ve design standards or design guidelines, etc.
• Prepare and update applica�on forms and informa�onal handouts. • Coordinate work related to planning applica�ons for projects in environmentally sensi�ve areas. • Coordinate with Planning staff and staff of other city departments, consultants, and outside agencies during project reviews and processing.
• Visit project sites.
• Prepare writen staff reports, ordinances, resolu�ons, records of land use ac�on, development permit decision leters, condi�ons of approval, development agreements, environmental documents, and/or other related documents.
• Atend and give presenta�ons at mee�ngs with applicants, consultants, and the public as needed, including public hearings.
• Prepare and deliver verbal presenta�ons to the Planning Commission, City Council, and/or other City Boards and Commitees as needed.
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• Coordinate implementa�on of development applica�ons during the construc�on phase (condi�ons of approval, etc.) and track condi�ons a�er developments have been occupied to ensure con�nued compliance with approval condi�ons and mi�ga�on measures. • Prepare maps, graphs, models, presenta�ons, power points, reports, and suppor�ng technical documents.
• Respond to inquiries from general public, city staff, and other public agencies about the projects assigned and the City’s General Plan, the Zoning Ordinance, design guidelines, Area Plans, and other City documents, policies, and programs.
• Work with the Code Enforcement Division to resolve code issues. • Perform related du�es and responsibili�es, including staffing the planning counter or responding to general phone and email inquiries from the public, when required. • Review and approve Building Permits and Improvement Plans for compliance with relevant zoning criteria, condi�ons of approval, and approved exhibits.
5.1.2 Environmental Review Services
CONSULTANT shall provide the following services, as needed:
• Prepare, or coordinate the prepara�on of, all environmental documents and no�ces in the manner required by CEQA and the CEQA Guidelines, including, but not limited to: Ini�al Studies; Dra� NDs, MNDs and EIRs; Final NDs, MNDs, and EIRs; and No�ces of Prepara�on, Intent, and Determina�on. • As necessary, coordinate the prepara�on of any technical studies needed to complete the environmental review (e.g., geotechnical reports, traffic impact reports, oak tree reports, biological assessments and other studies) and perform peer reviews of the technical studies. • Prepare all no�ces and file (including fees) with the San Benito County Clerk and/or the State Clearinghouse.
• Atend all project hearings before the Architectural Review Commitee, Planning Commission and City Council.
• Peer review of technical reports prepared by other consultants, including, but not limited to: air quality studies, cultural resources surveys, biological assessments, geotechnical reports, traffic impact reports, visual impact analyses, noise studies, and hydrological studies. • Work under the supervision of the Development Services Department during the comple�on of the environmental work.
• Prepare NEPA studies and documents, in accordance with Local, State, and Federal Statutes. • Provide accurate and defensible environmental determina�ons. • Coordinate with Planning Staff, other city departments, sub-consultants, and outside agencies. • Coordinate and distribute environmental documents and no�ces. • Provide electronic and printed copies of all environmental documents. • Prepare Mi�ga�on Monitoring and Repor�ng Program (MMRP).
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5.2 CONSULTANT QUALIFICATIONS
5.2.1 Planning Services
The City expects the successful firm(s) to demonstrate experience in the following areas:
• Experience with project management in current and/or long-range planning, including prepara�on of applica�on completeness leters and decision leters, staff reports, findings and resolu�ons.
• Experience assis�ng the public, developers, architects, atorneys, and applicants during the project review process for planning applica�ons.
• Ability to write mindful well-organized reports explaining complex planning issues. • Ability to make professional presenta�ons to the Planning Commission, Architectural Review Commitee and City Council.
• Ability to coordinate and provide assistance with plan checks and front counter customer support services.
• Ability to diligently track �me spent working on assigned project applica�ons.
5.2.2 Environmental Review
The City expects the successful firm(s) to demonstrate experience in the following areas:
• Representa�on of local governments in the environmental review of development project applica�ons, to include all aspects of environmental impact review per CEQA and the CEQA Guidelines, prepara�on and/or review of pre-applica�on studies, prepara�on of cumula�ve impacts analyses, and development of alterna�ve design recommenda�ons, and NEPA knowledge/experience.
• Prepara�on and review of all manner of CEQA documents, to include Ini�al Studies, Environmental Impact Reports, Mi�gated Nega�ve Declara�ons, and Nega�ve Declara�ons. • Representa�on of local governments in the monitoring and enforcement of environmental mi�ga�on requirements imposed as part of development project approvals.
5.2.3 Job Descrip�ons
Services will be provided by CONSULTANT posi�ons in line with, but not limited to, the following Job Descrip�ons:
Planning Technician
• One (1) or more years of professional planning work experience or similar in the public sector. • Ability to work independently, follow direc�on, seek clarifica�on prior to comple�on of work assignment, analyze quan�ta�ve data and qualita�ve informa�on, and think crea�vely and cri�cally.
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• Demonstrable experience dealing with the public, architects, engineers, and applicants during the plan review process.
• Ability to write well-organized reports and leters regarding complex planning issues. • Ability to prepare mee�ng minutes for the Planning Commission. • Ability to coordinate and provide assistance, plan checking building permits and improvement plans, provide assistance with review or new applica�ons, and site inspec�ons. • Ability to staff the front counter and answer basic zoning and development ques�ons. • Assist with organiza�on and management of files and records. • Services to be provided in City offices.
Assistant Planner
• One (1) or more years of professional planning work experience in the public sector. • All abili�es and qualifica�ons of a Planning Technician with the following addi�onal experience:
• Demonstrable knowledge of principles and prac�ces of urban planning and development. • Ability to review development proposals and applica�ons for compliance with appropriate regula�ons and policies and prepare reports of recommenda�ons. • Ability to mark professional presenta�on to the Council, City Commissions, and boards. • Services to be provided in City offices.
Associate Planner
• Three (3) or more years of professional planning work experience in the public sector. • Demonstrable experience in project management in current and/or long range planning, including prepara�on of no�ces of completeness and decision leters, staff reports, and (for the long range planning consultants) documents such as General Plan Amendments, Zoning Amendments, Specific Plans, and other planning studies.
• Ability to work independently, follows direc�on, seeks clarifica�on prior to comple�on of work assignment, analyzes quan�ta�ve data and qualita�ve informa�on, and thinks crea�vely and cri�cally.
• Demonstrable experience dealing with the public, architects, engineers, and applicants during the public review process of en�tlement applica�ons.
• Ability to write well-organized reports regarding complex planning issues. • Ability to make professional presenta�ons to the Council, City Commissions, and boards. • Ability to coordinate and provide assistance, plan checking (building permits and improvement plans), and site inspec�ons.
• Ability to staff the front counter and answer basic zoning and development ques�ons. • Services to be provided in City offices.
Senior Planner
• Five (5) or more years of professional planning work experience in the public sector. • Demonstrable experience in project management in current and/or long-range planning, on the most complex planning projects, as well as prepara�on of no�ces of completeness and decision A.8.a
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leters, staff reports, and (for long-range planning consultants) documents such as General Plan Amendments, Zoning Amendments, Specific Plans, and other planning studies. • Ability to work independently, follows direc�on, seeks clarifica�on prior to comple�on of work assignment, analyzes quan�ta�ve data and qualita�ve informa�on, and thinks crea�vely and cri�cally.
• Demonstrable experience dealing with the public, architects, engineers, and applicants during the public review process of en�tlement applica�ons.
• Ability to write well-organized reports regarding complex planning issues. • Ability to make professional presenta�ons to the Council, City Commissions, and boards. • Ability to coordinate and provide assistance, plan checking (building permits and improvement plans), and site inspec�ons.
• Ability to provide technical assistance, support, and review of work to less experienced staff, as needed.
• Ability to staff the front counter and answer basic zoning and development ques�ons on a limited basis.
Environmental Planner
• Demonstrable CEQA experience in terms of (1) wri�ng Ini�al Studies, CEQA resolu�ons, and related material; (2) evalua�ng EIRs for consistency and compliance with CEQA; and (3) monitoring mi�ga�on compliance.
• Ability to manage the environmental review process in close coordina�on with City staff and outside agencies.
• Experience working with the public, applicants and the City’s various commissions and boards during the public review process.
Planning Manager
• Five (5) or more years of professional planning experience in the public sector, including two (2) years in a supervisory capacity.
• Knowledge of principles, prac�ces, and techniques of urban planning. • Knowledge of principles of organiza�on, administra�on, budget, and personnel management. • Knowledge of basic supervisory principles and prac�ces. • Knowledge of zoning principles, CEQA, and applicable local, state, and federal laws and regula�ons.
• Ability to plan, assign, direct, and review the work of professional staff and support staff. • Ability to implement, interpret, and explain complex policies, procedures, rules, and regula�ons. • Directs or personally performs studies, evaluates alterna�ves, and makes recommenda�ons regarding the processing of applica�ons for general plan and zone changes, subdivisions, variances, use permits, planned developments, site and architectural reviews, etc. • Exercises sound independent judgement within policy guidelines. • Ability to write well-organized reports regarding complex planning issues. • Ability to make professional presenta�ons to the Council, City Commissions, and boards. • Services to be provided in City offices.
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5.3 PROPOSER’S CERTIFICATION
PROPOSER’S CERTIFICATION
I hereby propose to furnish the services specified in the Request for Proposals (“RFP”). I agree that my proposal will remain firm for a period of up to ninety (90) days in order to allow the City of Hollister (“City”) adequate �me to evaluate the qualifica�ons submited.
I have carefully examined the Request for Proposals and any other documents accompanying or made a part of this RFP. The informa�on contained in this proposal is true and correct to the best of my knowledge and is signed under penalty of perjury under the laws of the State of California. I further cer�fy that I am duly authorized to submit this proposal on behalf of the firm as its authorized agent and that the firm is ready, willing and able to perform if awarded the contract.
I further cer�fy that this proposal is made without prior understanding, agreement, connec�on, discussion, or conspiracy with any other person, firm or corpora�on submi�ng a proposal for the same product or service; that this proposal is fair and made without outside control, collusion, fraud or illegal ac�on; that no officer, employee or agent of the City or any other proposer is financially interested in said proposal; that no undue influence or pressure was used against or in concert with any officer, employee or agent of the City in connec�on with the award or terms of the contract that will be executed as a result of this RFP; and that the undersigned executed this Proposer’s Cer�fica�on with full knowledge and understanding of the maters therein contained and was duly authorized to do so.
NAME OF BUSINESS
SIGNATURE
NAME & TITLE, TYPED OR PRINTED
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: MARCH 4, 2024
SUBMITTED: February 19, 2024
DEPARTMENT:
DEPARTMENT HEAD:
Planning
Christine Hopper, Development
Services Director
TITLE OF ITEM: RESOLUTION NO. 2024-25, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING THE RELEASE OF A
REQUEST FOR PROPOSALS (RFP) FOR COMPREHENSIVE BUILDING
PROFESSIONAL SERVICES
BRIEF DESCRIPTION: A resolution of the City Council of the City of Hollister authorizing the release of a Request for Proposals (RFP) for comprehensive professional building services.
RECOMMENDATION: Adopt a resolution authorizing the release of a Request for Proposals (RFP) for comprehensive professional building services.
DEPARTMENT SUMMARY: The Development Services Department currently contracts professional and technical staff for the Building Division. This includes an in-house permit technician and inspection services, as well as electronic plan review services.
The Development Services Department desires to go out to bid for the continuation of these services for the Building Division but with an opportunity to negotiate terms and conditions and evaluate additional responsive proposals, in order to provide the best possible and most cost-effective services to the public.
The Building Division currently staffs one City of Hollister employee, the Building Official, and has recently opened a job recruitment for a Senior Building Inspector. All other staff and services provided by the City of Hollister Building Division are currently provided by contracted staff.
It is the desire of the Development Services Department to continue to utilize contract staff in order to provide all of the services, including but not limited to permit review and plan check, residential and commercial inspections, and assistance to the public with questions and concerns, to the community. The Department ultimately desires to incorporate additional building division job descriptions and open positions; however, with the volume and complexity of building services that are needed, it is anticipated that contract building services will be necessary to supplement city staff into the future.
This resolution would authorize the release of a Request for Proposals (RFP) for the provision of comprehensive building professional services. This will include in -house permit technician and inspection services, as well as plan check services for the Building Division. The RFP anticipates the City entering into a three-year contract for services with one or more qualified firms to provide the necessary services. Upon A.9
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execution of a contract, the City will be able to staff the building division at levels necessary to perform timely and thorough reviews and inspections. One benefit of a contract for these services is that it will allow the Building Division to quickly staff up in times of greater staff needs, and staff down in times of less department activity (such as the winter months when weather conditions slow construction). Whereas the process of budgeting city positions and recruiting city staff in times of need can take 4 -5 months in a best-case scenario, and typically can take much longer, on-call consulting services will allow the City to supplement staff needs in the department as needed . This ensures that the level of services provided to the community remains consistently high.
Staff recommends that the City Council adopt a resolution approving the release of the RFP for building services. Following the release of the RFP and review of any proposals received, staff intends to return to the City Council with the award of contract(s) in June 2024. It is intended that services would align with the start of the 2024 -2025 fiscal year in July 2024.
FINANCIAL IMPACT: While the release of the RFP does not have a direct financial impact, it is anticipated that the initial contract for the provision of building services would be budgeted at $2,000,000 per year for a three -year term. Building services are provided based on application and plan check fees that are submitted by applicants, so the services to be provided are in direct response to fees received, keeping the services revenue-neutral. Contract services will be on an as-needed basis at levels directly reflecting applications and permits received by the division. Should contract and/or budget amendments be needed to provide additional services based on need s throughout the term of the contract, such requests will be brought before the City Council for consideration.
CEQA: The release of an RFP for building services does not constitute a project under CEQA as it has no potential for an impact on the environment.
ATTACHMENTS:
1. Building Services RFP_2024.03.04_Final
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
AUTHORIZING THE RELEASE OF A REQUEST FOR PROPOSALS (RFP) FOR
COMPREHENSIVE BUILDING PROFESSIONAL SERVICES
WHEREAS, the City of Hollister Building Division provides a number of services to the development community and the public, including, but not limited to assistance to homeowners with residential building permits; review of building permit applications and plan check services; investigation and support in code enforcement cases; and inspection services for construction projects; and
WHEREAS, the City desires to utilize contracted services in order to provide the above services to the public at the highest levels; and
WHEREAS, before entering into a contract with any firm or individual for the provision of such services, the City shall, in accordance with adopted policies to ensure an open and competitive opportunity for any firm or individual who may be interested in providing such services for the City, release a Request for Proposals (RFP) for the provision of comprehensive building services.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does authorize the release of an RFP for the provision of comprehensive building services.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of March, 2024, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-25, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of March, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of March, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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Request for Proposal
Comprehensive Professional Building Services
(Plan Review & Related Services)
For ques�ons regarding this request for proposal (RFP), please contact:
Eva Kelly, Ac�ng Development Services Director
City of Hollister – Development Services Department
Email: [email protected]
Phone: (831) 636-4360
All ques�ons must be submited by email no later than 3:00 PM on Wednesday March 20, 2024.
Deadline to submit a proposal is 5:00 PM on Monday April 15, 2024.
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Table of Contents
1 SECTION I – OVERVIEW OF PROCESS ............................................................................................... 3
1.1 BACKGROUND ......................................................................................................................... 3
1.2 CITY OVERVIEW ....................................................................................................................... 3
1.3 INSTRUCTIONS ........................................................................................................................ 3
1.4 PURPOSE OF THE RFP ............................................................................................................. 3
1.5 RFP SCHEDULE DEADLINES ..................................................................................................... 4
1.6 SELECTION CRITERIA ............................................................................................................... 4
1.7 PROJECT BUDGET .................................................................................................................... 4
1.8 SCOPE OF SERVICES ................................................................................................................ 4
1.9 DELIVERABLES ......................................................................................................................... 5
1.10 PROJECT SCHEDULE ................................................................................................................ 5
1.11 LETTER OF INTENT TO RESPOND ............................................................................................ 5
1.12 QUESTIONS AND INQUIRIES ................................................................................................... 5 2 SECTION II – SUBMITTAL REQUIREMENTS ....................................................................................... 6
2.1 PROPOSAL FORMAT REQUIREMENTS ..................................................................................... 6
2.1.1 Cover Leter ............................................................................................................................. 6
2.1.2 Proposer’s Cer�fica�on ........................................................................................................... 6
2.1.3 Proposal................................................................................................................................... 7
2.1.4 Cost Proposal ........................................................................................................................... 9
2.2 SUBMITTAL INSTRUCTIONS .................................................................................................. 10 3 SECTION III – EVALUATION OF RESPONSES .................................................................................... 11
3.1 SELECTION PROCESS ............................................................................................................. 11
3.2 EXAMINATION OF PROPOSAL DOCUMENTS ......................................................................... 12 4 SECTION IV – LIST OF ATTACHMENTS ............................................................................................. 13
4.1 SAMPLE CONTRACT .............................................................................................................. 13 5 SECTION V – LIST OF EXHIBITS ....................................................................................................... 27
5.1 SCOPE OF SERVICES .............................................................................................................. 27
5.2 Proposer’s Cer�fica�on ........................................................................................................ 31
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1 SECTION I – OVERVIEW OF PROCESS
1.1 BACKGROUND
The City of Hollister Building Division seeks responsible building plan check, engineering, and inspec�on consultants (firms) to submit “Proposals” demonstra�ng a broad area of technical experience and the ability to provide the requested professional services. The consultant(s) selected will provide services as specified in this “Request for Proposals” (RFP) by direct assignment of consultant’s personnel.
1.2 CITY OVERVIEW
The City of Hollister is an incorporated city with a popula�on of more than 41,678 residents, located in San Benito County in the Central Coast region of California, approximately 100 miles southeast of San Francisco, 40 miles east of Monterey, and 300 miles north of Los Angeles. The City of Hollister is a General Law city opera�ng under the City Council/City Manager form of government. The City’s fiscal year begins on July 1 and ends on June 30.
The Consultant's principal contact with the City of Hollister will ini�ally be Gabe Mar�nez, Chief Building Official, or a designated representa�ve, who will coordinate the assistance to be provided by the City of Hollister to the interested firm.
The City of Hollister ’s annual professional services and as-needed addi�onal services budget an�cipates using contract services for various related projects. The selected firm or firms will assist with reviewing construc�on documents to ensure the designs comply with the current applicable state adopted codes, perform construc�on inspec�on, and other administra�ve municipal procedural du�es.
1.3 INSTRUCTIONS
This RFP includes a descrip�on of the scope of services, proposal requirements, and instruc�ons for submi�ng your proposal. Failure to follow these instruc�ons may result in rejec�on of your proposal.
No oral representa�ons or interpreta�ons will be made to any proposer as to the meaning of this RFP.
In the event that it becomes necessary to revise any part of this RFP, writen addenda will be issued.
Any amendment to this RFP is valid only if it is in wri�ng and issued by the City department issuing the RFP. No oral interpreta�ons or answers shall bind the City unless confirmed by the City in wri�ng.
1.4 PURPOSE OF THE RFP
The City of Hollister Building Division desires to retain well-qualified professional and technical consultants to provide as-needed Plan Review of construc�on documents, structural engineering, soils reports, and field inspec�on along with construc�on services in a broad area of technical disciplines to supplement staff on various development projects. The desired services include building code plan review (including structural and fire review) of current development projects, building inspec�ons for A.9.a
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conformance with the applicable building codes, assistance with the public building counter, building code enforcement, prepara�on of plans and specifica�ons for construc�on projects, administra�ve services and other professional services as authorized by the City.
1.5 RFP SCHEDULE DEADLINES
RFP Released by the City ………………………………………….……….…………………………………………. March 11 , 202 4 Deadline for Final Ques�ons ………………………….………..………….…….………………………………... March 20, 202 4 Leter of intent to respond ………………………….…………….………….……………………………………… March 20 , 2024 City Responses to Writen Ques�ons ………………………….………….………….………………………... March 27, 2024 Proposal Submission Deadline …………….……………………………………..………………… April 15, 202 4 at 5:00 pm Interviews as needed ……………….………………………………………….……….………….……… Week of May 6th, 2024 Contract Nego�a�ons ………………………………………………………….…………….….………. Week of May 13th , 202 4 Council mee�ng to award contract ……………………..………………….…………….………………….………. June 3, 202 4
1.6 SELECTION CRITERIA
The ideal firm will have experience in building code plan review (including structural and fire review) of current development projects, building inspec�ons for conformance with the applicable building codes, assistance with the public building counter, building code enforcement, prepara�on of plans and specifica�ons for construc�on projects, administra�ve services and other professional services as authorized by the City. Greater detail about the selec�on process is in Sec�on 3 of this RFP.
1.7 PROJECT BUDGET
The contract(s) for these services will be established based on economic condi�ons and the overall workload of the Building Division through the course of the contract. It is es�mated that there will be a cost not to exceed $2,000,000 per year per contract. The City has full discre�on on how the funds are distributed to the consultants. A preferred proposer will be iden�fied based on factors that are discussed in Sec�on 3 of this RFP. A proposer’s cost proposal will be used only during contract nego�a�ons.
1.8 SCOPE OF SERVICES
This scope of services will enable the City of Hollister to obtain professional and technical assistance on short no�ce on an as-needed basis from the selected consultants. At its discre�on, the City of Hollister intends to select one or more firms with whom the City of Hollister will contract for services on an as- needed basis. The City of Hollister will appoint designated consultants to provide contract support services under the direc�on of the Chief Building Official. The consultants must be able to provide a broad range of specialized engineering or construc�on services and staff to complete task project orders issued by the City of Hollister by direct assignment of its own personnel, including, but not limited to, consulta�on, planning, administra�on, specialized analy�cal studies, construc�on support, and other miscellaneous municipal report wri�ng. A full Scope of Services can be found in Atachment
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1.9 DELIVERABLES
A complete list of Deliverables can be found in the Scope of Services, atachment 5.1.
Submital packages shall include the following:
Deliverables: Submit THREE (3) spiral bound color copies of proposal, including a separate statement of fee rates, in addi�on to ONE (1) PDF electronic copy.
The completed hardcopy RFP should be delivered via one of the many services available or hand delivered to:
CITY OF HOLLISTER, Development Services Department
ATTN: Eva Kelly, Ac�ng Director
339 Fi�h Street
Hollister, CA 95023
The PDF electronic copy RFP should be submited through bidnet direct (htps:// www.bidnetdirect.com/california/cityo� ollister).
1.10 PROJECT SCHEDULE
The services to be provided would be on an as-needed and ongoing basis. Contract(s) will be awarded for a three-year term, beginning in the fiscal year star�ng on July 1, 2024 with the op�on to add two (2) addi�onal one-year terms.
1.11 LETTER OF INTENT TO RESPOND
All interested firms are encouraged to submit a Leter of Intent to Respond. The deadline to submit the leter is March 20 , 202 4. Submi�ng a leter does not guarantee or replace the formal proposal process, nor does the failure to submit a leter prevent an interested firm from submi�ng a proposal. All writen ques�ons received about the RFP will be distributed in wri�ng to all firms that submited a Leter of Intent to Respond. Leters of intent should include a point of contact to receive this writen communica�on. Leters can be sent via mail or email to: [email protected].
1.12 QUESTIONS AND INQUIRIES
All ques�ons and inquiries must be submited via email to Eva Kelly at [email protected] The deadline to submit ques�ons is March 20, 2024. One comprehensive response to all submited ques�ons will be uploaded to the bidnet online solicita�on for this RFP as an addendum following the close of the comment period. Do not contact other individuals or City departments in this regard.
Informa�on provided by anyone other than the above contact and included in the bidnet online solicita�on may be invalid and proposals which are submited in accordance with such informa�on may be declared non-responsive.
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2 SECTION II – SUBMITTAL REQUIREMENTS
2.1 PROPOSAL FORMAT REQUIREMENTS
Each response to this RFP shall include the informa�on described in this sec�on. Provide the informa�on in the specified order. Failure to include all of the informa�on specified may be cause for rejec�on. Addi�onal informa�on may be provided but should be succinct and relevant to the goals of this RFP. Any addi�onal informa�on that a proposing firm wishes to include that is not specifically requested should be included in an appendix to the proposal.
Firms are encouraged to keep the proposals brief and to the point, but sufficiently detailed to allow evalua�on of the project approach. Excessive informa�on will not be considered favorably.
Unauthorized condi�ons, omissions, limita�ons, or provisions atached to a proposal will render the proposal nonresponsive and may cause its rejec�on.
The proposal should be spiral bound. . Document pages shall be 8-1/2 inches by 11 inches in size or folded to such a size. Use sec�on dividers, tabbed in accordance with the sec�on as specified below.
The following items are required in the Proposal:
2.1.1 Cover Leter
The Cover Leter must include the following informa�on:
• Title of this RFP
• Name and Mailing Address of Firm (include physical loca�on if mailing address is a PO Box) • Contact Person, Telephone Number, Fax Number, and Email Address • A statement that the submi�ng Firm will perform the services and adhere to the requirements described in this RFP, including any addenda (reference the addenda by date and/or number).
2.1.2 Proposer’s Cer�fica�on
The atached Proposer’s Cer�fica�on (atachment 5.2) shall be executed by an official(s) legally authorized to bind the Firm which states that the proposal is valid for ninety (90) days. Note: This is ninety (90) days following the closing date for the receipt of all proposals.
Proposals submited on behalf of a Partnership shall be signed in the firm name by a partner or the Atorney-in-Fact. If signed by the Atorney-in-Fact, there shall be atached to the proposal a Power-of Atorney evidencing authority to sign proposals, dated the same date as the proposal and executed by all partners of the firm.
Proposals submited on behalf of a Corpora�on shall have the correct corporate name thereon and the actual signature of the authorized officer of the corpora�on writen (not typed) below the corporate A.9.a
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name. The �tle of the office held by the person signing for the corpora�on shall appear below the signature of the officer.
Proposals submited on behalf of a Limited Liability Company (“LLC”) shall be signed by the person or persons authorized to bind the LLC under the LLC’s ar�cles of organiza�on.
Proposals submited by an Individual Doing Business under a firm name (“dba”) shall be signed in the name of the individual doing business under the proper firm name and style.
2.1.3 Proposal
SECTION A: Firm’s Informa�on and Qualifica�ons – Describe your experience and provide a statement of your firm's qualifica�ons for performing the requested services. Provide the following informa�on:
a. Consultant Name, Address, etc.: State the name, address, telephone number, FAX number, website address (if available).
b. Year Firm Established: List the year the firm was established.
c. Primary Contacts within the Company: List the firm’s owner and the primary contacts within the company. Include �tle, telephone number and e-mail address for each. Indicate which person will be the contact for the RFP process.
d. Number of Employees in Firm: Indicate total number of employees for all loca�ons of the firm.
e. Consultant Special�es: List the type(s) of work the firm specializes in.
f. List of Lead Professional Personnel by Area of Exper�se: An organiza�on chart describing the staff available to handle the desired work. Provide a brief but detailed history of the number of years of experience with the current firm and other firms, educa�on, professional registra�on/cer�fica�ons, and qualified work experience relevant to the services requested.
Use separate pages per person.
Applicant shall demonstrate that they possess the following minimum qualifica�ons or equivalent as determined by the City:
• ICC Cer�fied Plans Examiner (Residen�al/Commercial/MEP’s) • ICC Cer�fied Combina�on Inspectors (Residen�al/Commercial) • ICC Cer�fied Permit Technician
• ICC Cer�fied Fire Plans Examiner
• CACEO Cer�fied Code Enforcement Officer (PC 832)
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• Cer�fied Access Specialist CASp
• Office Assistant
g. Describe your abili�es to provide staffing at the qualified levels iden�fied in Sec�on f above at an in-person full-�me, in person part-�me, and/or fully remote level.
h. Describe your abili�es to accept and conduct reviews on electronic plan review submitals.
SECTION B: Experience and References – List up to five (5) projects, star�ng with the most recent, that the professional personnel of your firm have worked within the past 5 years. Provide the year the project was performed, the name of the municipality and loca�on (city or county), the owner’s name, address, and contact name and phone number, and the scope of work performed. Other related experience may be included. Provide a summary of your firm’s experience in providing these or similar services. Provide a minimum of three (3) references for projects or services similar in nature and scope that your firm’s team members have completed in the last five (5) years. Include brief descrip�ons of the projects, dates, client names and contact persons’ names, addresses and telephone numbers.
Include the contract amount, final cost, �me to comple�on, and iden�fy if the contract is ac�ve.
Describe any other facets of the Firm’s experience that are relevant to this proposal that warrants considera�on.
SECTION C: Services Understanding – Based on the available informa�on, supplemental research, field observa�ons, and experience with similar services, provide a narra�ve describing your understanding of the services requested in this RFP, your general approach, and any major challenges to achieving the City’s stated goals. Include any issues that you believe will require special considera�on. Also iden�fy any unique approaches or strengths that your firm may have related to the services proposed. City staff will assess your understanding of all aspects of the services based on your narra�ve. Provide the following informa�on on your approach to comple�ng the scope of services:
a. Provide the tasks and narra�ve of how your firm will comply with the scope of work, and what special services and products your firm has to meet our needs.
b. A descrip�on of how the firm provides the desired services and quality control to assure adequate level of service and successful project comple�on and management.
c. A statement indica�ng the firm is independent, properly licensed to prac�ce in California, and has no conflict of interest with regard to any other work performed by the firm for the City.
SECTION D: Required Statements/Documents – Include statements of assurance regarding the following requirements in the proposal:
• The absence of a conflict of interest. Consultants submi�ng a proposal must disclose any actual, apparent, direct or indirect, or poten�al conflicts of interest that may exist with respect A.9.a
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to the firm, management, or employees of the firm rela�ve to the services to be provided under the Agreement. Consultant must disclose any real or apparent conflict of interest associated with this project or with working for the City of Hollister. If a Consultant has no conflicts of interest, a statement to that effect shall be included in the Proposal. • Indicate your ability and agreement to fulfill the indemnifica�on and insurance requirements contained in the sample contract. (Please note that actual cer�ficates of insurance are not required as part of your submital.)
• A statement that nothing contained in the submited proposal will be proprietary.
SECTION E: Excep�ons – Describe any and all proposed excep�ons, altera�ons or amendments to the Scope of Services or other requirements of this RFP, including the Sample Contract (atachment 4.1).
The nature and scope of your proposed excep�ons may nega�vely affect the evalua�on of your submital and the City’s determina�on of whether it is possible to successfully nego�ate a contract with your firm.
SECTION F: Competency of Proposers – The City wants to ensure that the successful Firm has the necessary facili�es, ability, experience, and financial resources to provide the services specified herein in a sa�sfactory and �mely manner. Please list and explain any pending bankruptcies, liens, stop payment no�ces, judgments, lawsuits, arbitra�ons, media�ons, foreclosures, and any similar ac�ons filed or resolved in the past seven (7) years. Please indicate whether a client has ever terminated a contract with your firm for breach, and if so, please explain.
2.1.4 Cost Proposal
The cost proposal shall be submited in a separate sealed envelope iden�fied by the name of the firm and “Cost Proposal”.
• Provide a separate fee schedule for all products and services to be delivered, and a breakdown of costs delineated by tasks as described in your service plan. Define any reimbursable expenses requested to be paid by the City.
• Include an�cipated cost structure for the life of the contract.
• Provide a proposed hourly rate fee schedule separated by qualifica�on of assigned personnel, as appropriate.
• Provide your an�cipated turnaround �mes on plan reviews.
• Provide a proposed fee schedule for the review and field inspec�on of private underground water mains and lines, both domes�c and fire mains and lines.
• Provide flat rate fees for smaller projects such as:
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• Residen�al solar projects, both roof-mounted and ground mount systems. • Residen�al Energy Storage Systems.
• Provide your an�cipated plan review �melines for review of the above-men�oned projects.
• Describe your abili�es to accept and conduct these reviews electronically.
The cost proposal will be used as a basis of nego�a�on for a professional services agreement with the highest ranked Firms. The cost proposal may be used by the City to adjust its project budget prior to execu�ng a professional services agreement. If an agreement is not completed with a Firm, the next highest ranked Firm will be given the opportunity to nego�ate an agreement.
2.2 SUBMITTAL INSTRUCTIONS
Your submital package shall include the following:
• One (1) original and three (3) printed spiral bound color copies of your proposal not including the cost proposal; and
• One (1) cost proposal that shall be submited in a separate sealed envelope iden�fied by the name of the firm and �tled “Cost Proposal”
Proposals shall be submited not later than the �me and date indicated on the cover page of this RFP.
All submitals shall be submited in a sealed envelope or container and clearly marked with the RFP �tle on the outside of the parcel.
Proposals shall be submited ONLY to:
City of Hollister, Development Services Department
ATTN: Eva Kelly, Ac�ng Director
339 Fi�h Street,
Hollister, CA 95023
Faxed and/or emailed proposals will not be accepted.
Electronic copies shall be submited ONLY to: htps:// www.bidnetdirect.com/california/cityo� ollister for this solicita�on.
The City shall not be responsible for proposals delivered to a person or loca�on other than that specified herein. Postmarks will not be accepted and proposals received a�er the deadline date and �me will not be accepted or considered. No excep�ons. The City reserves the right to waive minor defects and/or irregulari�es in proposals and shall be the sole judge of the materiality of any such defect or irregularity. All costs associated with proposal prepara�on shall be borne by the proposer.
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3 SECTION III – EVALUATION OF RESPONSES
3.1 SELECTION PROCESS
Award of the RFP shall be made to the responsible proposer(s) whose proposal is determined, through a formal evalua�on panel process, to be the most advantageous to the City a�er the evalua�on panel has taken into considera�on the evalua�on factors set forth in the RFP. Proposals shall be scored according to the criteria stated in the RFP sec�on 3.2.
Proposals submited will be reviewed by a selec�on commitee. Firms that have submited the best and most complete proposals may be invited to an interview. The number of Firms that may be invited to an interview may vary depending upon the number of proposals submited.
Should the City elect to conduct interviews with any proposers although not an�cipated, the following criteria shall be considered and each proposer ranked by the evalua�on panel during the interview process: a) Communica�on Style, b) Experience/ Quality, c) Ability to meet the City’s required services.
One or more Firms may be selected. The City reserves the right to make a selec�on a�er review of the proposals without oral interviews; therefore, the proposal should be submited ini�ally on the most favorable terms that the Firm might propose.
Contracts will be nego�ated with the Firm(s) considered best mee�ng the City’s need for this project.
In the event a mutually sa�sfactory contract cannot be nego�ated with one of the City’s choices, nego�a�ons may be terminated.
The selected Firm(s) will be required to execute a City-prepared contract as provided in Atachment 4.1.
The contract may further refine the scope of services and will provide for the terms and condi�ons of employment.
The award of any contract is expressly con�ngent upon City Council approval and the availability of funds. City staff may not legally bind the City to a contract.
The City reserves the right to reject any or all proposals, or to waive minor irregulari�es in said proposals, or to nego�ate minor devia�ons with the successful Firm(s). In the case of differences between writen words and figures in a proposal, the amount stated in writen words shall govern. In the case of a difference in unit price versus the extended figure, the unit price shall govern.
The City reserves the right to seek clarifica�on on any or all proposal submitals to ensure the RFP specifica�ons are met. Proposals may be rejected from any proposer who does not comply with the City’s request for clarifica�on.
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Once a decision has been made to award the contract, then a formal no�ce of the intent to award to the recommended proposer(s) shall be made by the Department.
A City of Hollister business license as well as all applicable permits, licenses and cer�fica�ons required by local, state or federal law are required before the award of contract.
3.2 EXAMINATION OF PROPOSAL DOCUMENTS
The following evalua�on criteria and ra�ng schedule will be used to determine the most highly qualified firm(s):
Evalua�on Criteria
Weight
Experience and qualifica�ons of firm (per Sec�on 2.1.3, A & B)
50%
Understanding of the Services Proposed – Proposed Services Plan (per Sec�on 2.1.3, C)
35%
Completeness of proposal and any suppor�ng documents 15%
Each candidate submi�ng a response to this Request for Proposals acknowledges and agrees that the prepara�on of all materials for submital to the City and all presenta�ons, related costs and travel expenses are at the candidate’s sole expense. In addi�on, each Firm acknowledges and agrees that all documenta�on and/or materials submited in response to this request shall remain the property of the City.
The City also reserves the right to waive any informality in any proposal and to delete certain items listed in the proposal as set forth therein. The selec�on commitee will make a recommenda�on to the approving authority.
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4 SECTION IV – LIST OF ATTACHMENTS
4.1 SAMPLE CONTRACT
CITY OF HOLLISTER
PROFESSIONAL SERVICES AGREEMENT
This services agreement (“Agreement”) is made and entered into effective ____________, 20___ (the “Effective Date”), by and between the City of Hollister (“City”) and _______________________ (“Contractor” and together with City, the “Parties”).
1. SCOPE OF SERVICES.
Subject to the terms and conditions set forth in this agreement, Contractor shall provide to the City the services described in the Scope of Work, Exhibit A. Contractor shall provide the services at the time, place, and manner specified in Exhibits A and/or B. Contractor shall not be compensated for services outside the scope of Exhibit A unless prior to the commencement of the services: (a) Contractor notifies the City and City agrees the services are outside the scope of Exhibit A; (b) Contractor estimates the additional compensation required for these additional services; and (c) City after notice, approves in writing a supplemental agreement specifying the additional services and the amount of compensation therefore. City shall have no obligation whatsoever under this agreement or any supplemental agreement, unless and until the agreement or supplemental agreement is approved by the City Manager, the City Manager’s authorized designee, or by the Hollister City Council, as required by the Hollister Municipal Code or other local law or policy.
2. CONTRACTOR QUALIFICATIONS.
Contractor represents and warrants to City that Contractor, and all of Contractor’s employees, agents or volunteers (the “Contractor Parties”), have in effect and shall maintain in full force throughout the Term of this Agreement all licenses, credentials, permits and any other qualifications required by law to perform the Services and to fully and faithfully satisfy all of the terms set forth in this Agreement. Contractor and any Contractor Parties performing Services shall be competent to perform those Services.
3. TERM.
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A. This Agreement shall become effective on the date that it is approved by both parties, set forth on the first page of the agreement, and shall continue in effect until [June 30, 2027] unless sooner terminated as provided herein.
B. The services of Contractor are to commence upon execution of this Agreement and shall be undertaken and completed in accordance with the Schedule of Performance attached hereto and incorporated herein by this reference as Exhibit B.
C. This Agreement may be extended by no more than two additional one-year terms at City’s sole discretion. If the City intends to extend this Agreement, it will provide notice to Contractor at least thirty (30) days prior to the end of the then current contract term.
4. TERMINATION.
A. Either Party may terminate this Agreement at any time by giving thirty (30) days advance written notice to the other Party. Notwithstanding the foregoing, City may terminate this Agreement at any time by giving written notice to Contractor if (1) Contractor materially breaches any of the terms of this Agreement; (2) any act or omission of Contractor or the Contractor Parties exposes City to potential liability or may cause an increase in City’s insurance premiums; (3) Contractor is adjudged a bankrupt; (4) Contractor makes a general assignment for the benefit of creditors; or (5) a receiver is appointed because of Contractor’s insolvency. Such termination shall be effective immediately upon Contractor’s receipt of the notice.
B. Written notice by the City Manager or designee shall be sufficient to stop further performance of the Services by Contractor or the Contractor Parties. In the event of early termination, Contractor shall be paid for satisfactory Services performed to the date of termination. Upon payment by City, City shall be under no further obligation to Contractor, monetarily or otherwise, and City may proceed with the work in any manner City deems proper.
5. COMPENSATION.
A. The City shall pay Contractor for the services rendered pursuant to this Agreement at the times and in the manner set forth in the Scope of Services, Exhibit A, the Schedule for Performance, Exhibit B, and in accordance with the Schedule of Fees in Exhibit C, but in no event shall the total compensation exceed the total amount of $[2,000,000] per year. The payments specified in Exhibits A and/or B shall be the only payments to be made to Contractor for the services rendered pursuant to this agreement unless pursuant to Section 1, above, City approves additional compensation for additional services.
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B. Contractor shall submit all billings/invoices for services to City in the manner specified in Exhibit B. Contractor’s fee shall be a specified in the Scope of Work, Exhibit A, or the Schedule of Fees as set forth in Exhibit C. All invoices submitted by Contractor shall contain the following information:
(1) Job/project name or description;
(2) City’s current purchase order and/or work order number (if applicable); (3) Contractor’s invoice number;
(4) Date of invoice issuance;
(5) Description of services billed under invoice, including the description of tasks performed and the corresponding rate charged for the completion of that task; (6) Amount of invoice, itemizing all authorized reimbursable expenses; and (7) Total billed to date under agreement.
C. City agrees to make payment for services within sixty (60) days of receipt of a detailed invoice from Contractor based on percentage of work completed, including any additional supporting documentation that City reasonably requests. If Contractor’s performance is not in conformity with the Scope of Work, Exhibit A, or the Schedule of Performance, Exhibit B, or the provisions set forth above, payments may be delayed or denied, unless the Contractor’s failure to perform is a documented result of the City’s failure to conform with the Schedule of Performance, or if the Schedule of Performance is extended pursuant to Section 3. City shall not be responsible for delays in payment to Contractor resulting from Contractor’s failure to comply with the invoice format described above, or as set forth in the Schedule of Performance.
D. Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.
E. During performance of this Agreement and for a period of three (3) years after completing all services, Contractor shall maintain all accounting and financial records related to this Agreement, including but not limited to records of Contractor’s costs for all services performed under this Agreement and records of Contractor’s reimbursable expenses, in accordance with generally accepted accounting practices, and shall keep and make the records available for inspection and audit by representatives of the City upon reasonable written notice.
6. INDEMNITY. Contractor shall defend, indemnify, and hold harmless City and its agents, representatives, officers, consultants, employees, and City Council (collectively, the “City Parties”), from and against any and all claims, demands, liabilities, damages, losses, suits and actions, and expenses (including, but not limited to attorney fees and costs including fees of consultants) of any kind, nature and description (collectively, the “Claims”) directly or indirectly arising out of, connected with, or resulting from any act, error, omission, negligence, or willful misconduct of Contractor, the Contractor Parties or their respective A.9.a
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agents, subcontractors, employees, material or equipment suppliers, invitees, or licensees in the performance of or failure to perform Contractor’s obligations under this Agreement, including, but not limited to Contractor’s or the Contractor Parties’ use of the site, Contractor’s or the Contractor Parties’ performance of the Services, Contractor’s or the Contractor Parties’ breach of any of the representations or warranties contained in this Agreement, or for injury to or death of persons or damage to property or delay or damage to the City or the City Parties. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity, which would otherwise exist as to a party, person, or entity described in this paragraph. The indemnification provided for in this Section 6 includes, without limitation to the foregoing, claims that may be made against City by any taxing authority asserting that an employer-employee relationship exists by reason of this Agreement, and any claims made against City alleging civil rights violations by Contractor or Contractor Parties under the California Fair Employment and Housing Act (“FEHA”).
7. EQUIPMENT AND MATERIALS. Contractor at its sole cost and expense shall provide and furnish all tools, labor, materials, equipment, transportation services and any other items (collectively, “Equipment”) which are required or necessary to perform the Services in a manner which is consistent with generally accepted standards of the profession for similar services. Notwithstanding the foregoing, City shall not be responsible for any damages to persons or property as a result of the use, misuse or failure of any Equipment used by Contractor or the Contractor Parties, even if such Equipment is furnished, rented or loaned to Contractor or the Contractor Parties by City. Furthermore, City may reject any Equipment or workmanship that does not conform to the requirements of this Agreement and Contractor must then promptly remedy or replace it at no additional cost to City and subject to City’s reasonable satisfaction.
8. INSURANCE. Without in any way limiting Contractor’s liability, or indemnification obligations set forth in Section 6 above, Contractor shall secure and maintain throughout the Term of this Agreement the following insurance: (i) comprehensive general liability insurance with limits of not less than $_______________ each occurrence and $_______________ in the aggregate; (ii) commercial automobile liability insurance with limits not less than $_____________ each occurrence and $_____________ in the aggregate; (iii) worker’s compensation insurance as required by Labor Code section 3200, et seq.; and (iv) professional liability insurance covering errors and omissions. Neither Contractor nor any of the Contractor Parties shall commence performing any portion of the Services until all required insurance has been obtained and certificates indicating the required coverages have been delivered to and approved by City. All insurance policies shall include an endorsement stating that City and City Parties are named additional insureds. All of the policies shall be amended to provide that the insurance shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days’ prior written notice has been given to City. If such a notice is not given or even if City receives a notice, City A.9.a
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may, at its sole option, terminate this Agreement. All insurance policies shall include an endorsement stating that it is primary to any insurance or self-insurance maintained by City and shall waive all rights of subrogation against City and/or the City Parties. A copy of the declarations page of Contractor’s insurance policies shall be attached to this Agreement as proof of insurance.
9. INDEPENDENT CONTRACTOR STATUS. The Parties agree that Contractor is free from the control and direction of City in connection with Contractor’s performance of the Services.
Contractor is hereby retained to provide the specified Services for City, which are outside the usual course of City’s business. Contractor certifies that it is customarily engaged in an independently established trade, occupation, or business to provide the Services required by this Agreement. Contractor understands and agrees that Contractor and the Contractor Parties shall not be considered officers, employees, agents, partners, or joint venturers of City, and are not entitled to benefits of any kind or nature normally provided to employees of City and/or to which City’s employees are normally entitled.
10. TAXES. All payments made by City to Contractor pursuant to this Agreement shall be reported to the applicable federal and state taxing authorities as required. City will not withhold any money from fees payable to Contractor, including FICA (social security), state or federal unemployment insurance contributions, or state or federal income tax or disability insurance. Contractor shall assume full responsibility for payment of all federal, state and local taxes or contributions, including unemployment insurance, social security and income taxes with respect to Contractor and the Contractor Parties and otherwise in connection with this Agreement.
11. CONFIDENTIAL INFORMATION. All City information disclosed to Contractor during the course of performance of services under this Agreement shall be treated as confidential and shall not be disclosed to any other persons or parties excepts as authorized by City, or required by law.
12. ASSIGNMENT/SUCCESSORS AND ASSIGNS. Contractor shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations under this Agreement without the prior written consent of City. Subject to the foregoing, this Agreement shall be binding on the heirs, executors, administrators, successors, and assigns of the respective Parties.
13. CONFLICT OF INTEREST. Contractor warrants that neither Contractor, nor any of its employees, agents or subcontractors, has an actual or potential conflict of interest with the City in respect to the Services to be performed under this Agreement for the District.
None of such individuals shall, during this term of this Agreement, acquire any interest which conflicts, or could potentially conflict, in any manner with the interests of the City.
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14. NOTICE TO PROCEED; PROGRESS; COMPLETION. Upon execution of this Agreement by the parties and approval of it by the City Council, City shall give Contractor written notice to proceed with the Services. Such notice may authorize Contractor to render all of the Services contemplated herein, or such portions or phases as may be directed by the City.
In the latter event, City shall, in its sole discretion, issue subsequent notices from time to time regarding further portions or phases of the Services. Upon receipt of such notices, Contractor shall diligently proceed with the Services authorized and complete it within the agreed time period.
15. SEVERABILITY. If any provision of this Agreement shall be held invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement.
16. AMENDMENTS. The terms of this Agreement shall not be waived, altered, modified, supplemented or amended in any manner whatsoever except by written agreement signed by both Parties and approved by the City Council.
17. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its choice of law rules. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the Superior Court of the State of California for the County of San Benito subject to transfer of venue under applicable State law, provided that nothing in this Agreement shall constitute a waiver of immunity to suit by the City.
18. WRITTEN NOTICE. Written notice shall be deemed to have been duly served if delivered in person to Contractor at the address located next to the party signatures below, or if delivered at or sent by registered or certified or overnight mail to the last business address known to the person who sends the notice.
19. COMPLIANCE WITH LAW. Each and every provision of law and clause required by law to be inserted into this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included therein. Contractor shall comply with all applicable federal, state, and local laws, rules, regulations and ordinances.
Contractor agrees that it shall comply with all legal requirements for the performance of duties under this Agreement and that failure to do so shall constitute material breach.
20. NON-DISCRIMINATION. There shall be no unlawful discrimination in the contracting of persons under this Agreement because of race, color, national origin, age, ancestry, religion, sex, or sexual orientation of such persons.
21. ATTORNEYS’ FEES. If a party to this Agreement commences a legal action against the other party to enforce a provision of this Agreement or seek damages related to the A.9.a
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services provided under this Agreement, the prevailing party in the legal action will be entitled to recover from the other party all of its reasonable litigation expense, costs, and fees actually incurred, including reasonable attorneys’ and experts’ fees.
22. LIABILITY OF CITY. Notwithstanding anything stated herein to the contrary, City shall not be liable for any special, consequential, indirect or incidental damages, including but not limited to lost profits in connection with this Agreement.
23. TIME. Time is of the essence for performance of the Services under this Agreement.
24. WAIVER. No delay or omission by either Party in exercising any right under this Agreement shall operate as a waiver of that or any other right and no single or partial exercise of any right shall preclude either Party from any or further exercise of any right or remedy.
25. REPORTS. Contractor shall maintain complete and accurate records with respect to the Services rendered and the costs incurred under this Agreement, including records with respect to any payments to employees and subcontractors. All such records shall be prepared in accordance with generally accepted accounting procedures. Upon request, Contractor shall make such records available to City for the purpose of auditing and copying such records for a period of five years from the date of final payment under this Agreement.
26. OWNERSHIP OF DOCUMENTS. All plans, studies, drawings, calculations, reports, specifications, estimates, and other documents or any other works of authorship fixed in any tangible medium of expression, including but not limited to physical drawings, data magnetically or otherwise recorded on computer disks, or other writings prepared or caused to be prepared by the Contractor under this Agreement (“Documents”) shall be and shall remain the property of the City for all purposes, not only as they relate or may relate to the Services but as they relate or may relate to any other project. Contractor will provide the City with a complete set of Documents, and will retain, on the City's behalf, the originals or reproducible copies of all Documents, however stored, in the Contractor’s files for a period of no less than fifteen (15) years. Contractor shall promptly make available to City any original documents it has retained under this Agreement upon request by the City.
27. LICENSING OF INTELLECTUAL PROPERTY. This Agreement creates a non-exclusive and perpetual license for the City to copy, use, modify, reuse or sublicense any and all copyrights, designs and other intellectual property embodied in the Documents (“Intellectual Property”) not only as they relate or may relate to the Services but as they relate or may relate to other projects. The Contractor shall require any and all subcontractors and subconsultants to agree in writing that the City is granted a similar non-excl usive and perpetual license for the Intellectual Property of such subcontractors A.9.a
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or consultants that they provided to Contractor as part of the Services. The compensation for the Services includes compensation not only for any such use of the Intellectual Property in connection with the Services, but also for any re-use of the Intellectual Property by the City in relation to other projects. Contractor represents and warrants that Contractor has the legal right to license the Intellectual Property that Contractor, its subcontractors, or its subconsultants prepare or cause to be prepared under this Agreement.
28. ENTIRE AGREEMENT. This Agreement is intended by the Parties as the final expression of their agreement with respect to such terms as are included herein and as the complete and exclusive statement of its terms and may not be contradicted by evidence of any prior agreement or of a contemporaneous oral agreement, nor explained or supplemented by evidence of consistent additional terms.
29. AMBIGUITY. The Parties to this Agreement, and each of them, hereby represent that the language contained herein is to be construed as jointly proposed and jointly accepted, and in the event of any subsequent determination of ambiguity, all Parties shall be treated as equally responsible for such ambiguity.
30. EXECUTION OF OTHER DOCUMENTS. The Parties to this Agreement shall cooperate fully in the execution of any and all other documents and in the completion of any additional actions that may be necessary or appropriate to give full force and effect to the terms and intent of this Agreement.
31. EXECUTION IN COUNTERPARTS. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy, facsimile, or an original, with all signatures appended together, shall be deemed a fully executed agreement.
32. WARRANTY OF AUTHORITY. The persons who have signed this Agreement warrant that they are legally authorized to do so on behalf of the respective parties, and by their signatures to bind the respective parties to this Agreement.
33. MEDIATION. A party to this Agreement shall, as a condition precedent to initiating any litigation against the other party, demand mediation of any dispute. The parties shall endeavor to include any third-party claimant in the mediation. The parties shall select a mediator and schedule the mediation within thirty (30) days of the initial demand for mediation. If the parties cannot agree on a mediator, the mediator shall be appointed by JAMS. The parties to the mediation, including the parties to this Agreement, shall pay equal shares of the mediator’s fees. Each party shall bear its own attorney’s fees related to the mediation.
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34. FORMS. Prior to performing any Services, Contractor shall prepare, execute, and submit all forms that may be required by law for this Agreement, including but not limited to an Iran Contract Act certification (Public Contract Code §2204). If a form is necessary, Contractor shall use the City’s versions of these forms, which the City shall make available upon request.
35. SANCTIONS IN RESPONSE TO RUSSIAN AGGRESSION. The City requires Contractor to comply with the Governor’s March 4, 2022, Executive Order N-6-22 (“Order”) relating to any existing sanctions imposed by the United States government and the State of California in response to Russia’s actions in Ukraine, including additional requirements for contracts of $5 million or more. Failure to comply may result in the termination of the Contract.
* * * * * * * * * * * * * * * * * * * *
CITY OF HOLLISTER CONTRACTOR:
By: By:
Name: Name:
Title: Title:
Address for City Notices: Address for Contractor Notices:
City of Hollister
375 Fifth Street
Hollister, CA 95023
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EXHIBIT A
Contractor Proposal/Scope of Work
Consultant shall ensure its staff assigned to perform work for the City are compensated in accordance with requirements of state and federal law, and are provided affordable health care and workers’ compensa�on as required by law. Consultant shall ensure its staff assigned to perform work for the City of Hollister are informed of City policies and procedures, and adhere to the City’s policies and procedures. No employee of Consultant shall be assigned to work more than 960 hours per fiscal year on projects for the City of Hollister, and Consultant will immediately no�fy the City if any of its staff assigned to a City project is a CalPERS member.
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EXHIBIT B
Schedule of Performance
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EXHIBIT C
Schedule of Fees
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EXHIBIT D
CERTIFICATE OF COMPLIANCE WITH LABOR CODE § 3700
[Labor Code § 1861]
I am aware of the provisions of Sec�on 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensa�on or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
CONTRACTOR
By:
Title:
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END OF SAMPLE CONTRACT
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5 SECTION V – LIST OF EXHIBITS
5.1 SCOPE OF SERVICES
This professional services contract will enable the City of Hollister to obtain professional and technical assistance on short no�ce on an as-needed basis from the selected consultants. At its discre�on, the City of Hollister intends to select one or more firms with whom the City of Hollister will contract for services on an as-needed basis.
The City of Hollister will appoint designated consultants to provide contract support services under the direc�on of the Chief Building Official. The consultants must be able to provide a broad range of specialized engineering or construc�on services and staff to complete task project orders issued by the City of Hollister by direct assignment of its own personnel, including, but not limited to, consulta�on, planning, administra�on, specialized analy�cal studies, construc�on support, and other miscellaneous municipal report wri�ng.
Task project orders may be directly assigned to the selected consultant or assigned a�er review of compe��ve leter proposals from the selected firms who will be on contract with the City of Hollister.
The task project may include, but is not limited to:
I. Administra�ve Du�es
• When directed, atend staff level mee�ngs with City staff, public officials, community leaders, developers, contractors and the general public.
• When directed, review and provide writen comments on land development maters, and construc�on plan review.
• When directed, provide technical advice to City personnel related to all maters of engineering, including but not limited to Disabled Access, current building code requirements, State and Federal regula�ons, and structural engineering.
II. Geotechnical Engineering.
• Provide professional geotechnical services for peer review of soils reports and analysis for the Building Division.
• Provide review, technical advice and recommenda�ons to the Building Division.
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III. Plan Check Services
Upon award of a contract the consultant shall perform front counter administra�ve services, counter permit technician services, plan review services, and/or field inspec�on services as requested.
• When directed receive and process requests for inspec�on services.
• When directed, provide construc�on and maintenance observa�ons associated with work performed within City limits. When directed, review for compliance construc�on plans, documents, engineering and specifica�ons.
• Plan check shall be performed at the consultant’s offices unless space is available at the City office and arrangements have been made for a loca�on other than the consultant’s office.
• Consultant shall assign personnel who are professionally qualified to perform commercial and/or residen�al construc�on document plan review as determined by the City. Non- Residen�al plan reviews including Mul�-Family Dwellings shall be reviewed for accessibility compliance by a Cer�fied Access Specialist (CASp).
• Consultant shall designate one individual as the responsible contact for all communica�ons between the City and consultant.
• Consultant shall furnish assigned personnel with all necessary materials, resources and training to conduct plan review, including a current copy of applicable City amendments, policies, procedures, ordinances and forms.
• Plan review approval shall not be recommended to the City un�l ALL code compliance issues are resolved to the best of consultant’s knowledge and all permit issuance requirements of the City Building Division and Development Services Department are sa�sfied. Consultant shall contact City if there are ques�ons or other arrangements are requested.
• Consultant shall pick up all documents to be reviewed from the City of Hollister Building Division located at 361 Fi�h Street, Hollister CA (unless the City and Contractor are set up for electronic plan review and submitals, at which �me document retrieval and submission shall be electronic). Consultant shall conduct each plan review in a �mely manner and within �me- frame guidelines established herein. Upon comple�on of each plan review, the consultant shall return the reviewed documents to the City and provide an electronic and hard copy of the plan review comments. Upon comple�on of the plan review where approval of the documents is recommended, the consultant shall provide two (2) complete sets of all final review documents annotated as approved to the City of Hollister, Building Division. A complete and final invoice for the project being recommended shall be provided with the returned document/plans. A A.9.a
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RFP – Building Professional Services 29
building data sheet including occupancy classifica�on, occupancy load, type of construc�on, is the building equipped with fire sprinklers, number of stories, building area by floor and covered porch area. shall also accompany the returned documents. Ongoing mul�ple services can be invoiced monthly.
• Consultant shall provide electronic plan review when requested by the City.
• Plan review comment leters shall be completed in an approved format and provided to the City.
• Consultant to provide a weekly status report on all City plan review projects in progress.
• Consultant shall conduct and coordinate all communica�ons with the City’s representa�ve. As directed, Consultant shall send a copy of the plan review comments to the designer of record for the project and respond to designer ques�ons. The consultant shall not contact the applicant when plans are approved, unless directed by the City. The City, or authorized representa�ve, will no�fy the applicant when the permit is ready to issue.
• Code interpreta�ons are subject to final review and approval by the Chief Building Official. All plan review comments are subject to the review of the City as requested.
• Consultant shall be available within one (1) business day to respond to ques�ons from the City that may be generated during field inspec�on for each authorized plan check that is subsequently issued a permit for construc�on.
IV. Field Inspec�on Services
a. All field inspec�ons shall be performed through the City’s Development Services Department, Building Division and under the direc�on of the Chief Building Official or other designated staff.
b. Consultant shall assign personnel who are professionally qualified as determined by the City to perform commercial and/or residen�al construc�on inspec�on or Accessibility inspec�on. All materials, resources, tools, iPads, phones and training shall be supplied by the consultant.
c. Projects under construc�on by permit from the City shall be inspected for compliance with adopted State of California Building, Mechanical, Plumbing, Electrical, Energy and Fire Codes, as amended by the City and as designated by the City as well as other Codes and regula�ons adopted by City Ordinance. This shall include policies and interpreta�ons of said Codes adopted by the City.
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V. Other Professional Services
a. Provide other professional services as authorized by the City.
b. Provide permit technician assistance with customers at the Building Counter, including plan intake, assistance with ques�ons on building code requirements, etc.
c. Undertake over the counter plan review at specified �mes, when requested.
VI. Availability
a. The contractor is expected to perform the plan review requirement under the assigned agreement by the City. Prior approval by the City is required for any and all project changes.
b. The expected response �me for the contractor to return a list of comments to the City or provide approval to the City for all plan review projects from the day of authoriza�on by the City is ten (10) working days on the first review, and five (5) working days on subsequent reviews. On larger projects (e.g., new commercial buildings‘ mul�-family buildings) fi�een (15) working days on the first review, and ten (10) working days on subsequent reviews when agreed to in advance by the City.
c. List a typical no�fica�on �me required for the contractor to provide inspec�on staff for the City.
d. Indicate the availability of the contractor’s staff to discuss projects and technical data via phone, or other means with the City’s staff, design team and/or construc�on team.
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5.2 Proposer’s Cer�fica�on
PROPOSER’S CERTIFICATION
I hereby propose to furnish the services specified in the Request for Proposals (“RFP”). I agree that my proposal will remain firm for a period of up to ninety (90) days in order to allow the City of Hollister (“City”) adequate �me to evaluate the qualifica�ons submited.
I have carefully examined the Request for Proposals and any other documents accompanying or made a part of this RFP. The informa�on contained in this proposal is true and correct to the best of my knowledge and is signed under penalty of perjury under the laws of the State of California. I further cer�fy that I am duly authorized to submit this proposal on behalf of the firm as its authorized agent and that the firm is ready, willing, and able to perform if awarded the contract.
I further cer�fy that this proposal is made without prior understanding, agreement, connec�on, discussion, or conspiracy with any other person, firm, or corpora�on submi�ng a proposal for the same product or service; that this proposal is fair and made without outside control, collusion, fraud or illegal ac�on; that no officer, employee, or agent from the City or any other proposer is financially interested in said proposal; that no undue influence or pressure was used against or in concert with any officer, employee, or agent of the City in connec�on with the award or terms of the contract that will be executed as a result of this RFP; and that the undersigned executed this Proposer’s Cer�fica�on with full knowledge and understanding of the maters therein contained and was duly authorized to do so.
NAME OF BUSINESS
SIGNATURE
NAME & TITLE, TYPED OR PRINTED
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: MARCH 4, 2024
SUBMITTED: February 19, 2024
DEPARTMENT:
DEPARTMENT HEAD:
Planning
Christine Hopper, Development
Services Director
TITLE OF ITEM: RESOLUTION NO. 2024-26, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER APPROVING THE PROPOSED
BOUNDARY OF THE ASPEN PARK SUBDIVISION FOR THE ANNEXATION OF TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 4 ANNEXATION NO. 54 (PUBLIC FACILITIES SERVICES)
BRIEF DESCRIPTION: The City Council will consider including the Aspen Park Subdivision into Community Facilities District No. 4 (“CFD No. 4”) to fund public services necessary to maintain public infrastructure related to the project. Only property within the City boundaries may be added to CFD No. 4, and the Aspen Park Subdivision is within the City.
RECOMMENDATION: Adopt a resolution approving the proposed boundary of the Aspen Park Subdivision for the annexation of territory into CFD No. 4.
DEPARTMENT SUMMARY: In 2014, Section 53340 of the Mello-Roos Act (the “Act”) was amended to allow parcels to be annexed into an existing Communities Facilities District with the unanimous approval of property owners in the impacted area. The change introduced an economical, streamlined, and creative solution to providing public improvement maintenance services for development projects. The Aspen Park Subdivision will be included in Community Facility District No. 4 under this streamlined process. This is the 54th project to be annexed to CFD No. 4 since its creation in 2014.
The Aspen Park Subdivision was approved by the planning commission with a condition of approval that the developer consents to include the project in the City’s CFD No. 4.
The final map that will be recorded for the project includes an owner’s consent statement with regard to their participation with the CFD No. 4. The developer/owners have each executed a “Unanimous Approval” agreeing to this action.
FINANCIAL IMPACT: The property owners will pay all costs associated with including their project in CFD No. 4, and the special taxes collected by CFD No. 4 will pay for maintenance of the public facilities for the subdivision. Rates may vary by project as the actual cost of services provided to each annexation area may be different. The maximum Special Tax for Fiscal Year 2023 -24 for all Parcels of Developed Property in Tax Zone 8 shall be $134.64 per single-family dwelling and $82.75 per multifamily dwelling. On July 1, 2024, and each July 1 thereafter, the maximum special tax for Developed Residential units shall be increased by the amount equal to the percentage change in the Consumer Price Index.
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CEQA: This Annexation does not constitute a project under the California Environmental Quality Act (CEQA) and review under CEQA is not required.
ATTACHMENTS:
1. Aspen Park CFD 4 Documents_Final
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-26
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
APPROVING THE PROPOSED BOUNDARY OF THE ASPEN PARK SUBDIVISION
FOR THE ANNEXATION OF TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 4 ANNEXATION NO. 54 (PUBLIC FACILITIES SERVICES)
WHEREAS, the City Council (the “Council”) of the City of Hollister (the “City”) has established the City of Hollister Community Facilities District No. 4 (Public Facilities Services) (the “District”) pursuant to the California Government Code (the “Code”) sections 53328 and 53340; and
WHEREAS, the District will finance authorized services stated in the rate and method of apportionment of the special tax, which is on file with the City Clerk; and
WHEREAS, the Council has provided for the annexation of future territory (the “Future Annexation Area”) to the District pursuant to the terms and provisions of the Act; and
WHEREAS, The City has received a consent and waiver from Hugh Walker of Aspen Park, LLC, which constitutes a portion of the future annexation area, for annexation into the District.
NOW, THEREFORE, the City Council of the City of Hollister, does hereby resolve as follows:
SECTION 1
The Council hereby determines to institute proceedings for the annexation of the Aspen Park Subdivision into the District under the terms of the Act. The exterior boundaries of the area to be annexed are hereby specified and described to be as shown on that certain map now on file in the office of the City Clerk entitled “Proposed Boundary of the Aspen Park Subdivision” to Community Facilities District No. 4 of the City of Hollister (Public Facilities Services) which map indicates by a boundary line the extent of the territory included in the Annexation Boundary and shall govern for all details as to the extent of this project.
SECTION 2
The map showing the Aspen Park Subdivision, which area is to be subject to a special tax to be levied, is hereby approved and adopted. On the original and one copy of the map of such Boundary Map on file in the City Clerk’s office, the City Clerk shall endorse the certificate evidencing the date and adoption of this Resolution. The City Clerk shall file the original of such map in her office and, within fifteen (15) days after the adoption of this Resolution, the City Clerk shall file a copy of such map so endorsed in the records of the County Recorder, County of San Benito, State of California.
SECTION 3
Except where funds are otherwise available, it is the intention of the City Council to levy annually in accordance with procedures contained in the Act a special tax (the “Special Tax”) sufficient to finance authorized services stated in the rate and method of apportionment of the Special Tax within the District. The Special Tax will be secured by the recordation of a continuing lien against all non-exempt real property in the proposed Aspen Park Subdivision boundary. The schedule of the rate and method of apportionment and manner of collection of the Special Tax is described in detail in Exhibit “C” attached to the Unanimous Approval. The annexation of the Aspen Park Subdivision will not result in any change to the special tax rates levied in the District prior to such annexation.
SECTION 4
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Pursuant to the Act, no additional hearings or elections are required given the unanimous consent to the annexation by all property owners within the Aspen Park Subdivision boundary.
SECTION 5
This resolution shall take effect from and after the date of its passage and adoption.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hollister approving the proposed boundary of the Aspen Park Subdivision for the annexation of territory into Community Facilities District No. 4, Annexation No. 54 (Public Facilities Services).
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of March, 2024, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-26, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of March, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of March, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: MARCH 4, 2024
SUBMITTED: February 19, 2024
DEPARTMENT:
DEPARTMENT HEAD:
Planning
Christine Hopper, Development
Services Director
TITLE OF ITEM: RESOLUTION NO. 2024-27, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER APPROVING THE PROPOSED
BOUNDARY OF THE ASPEN PARK SUBDIVISION FOR THE ANNEXATION OF TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 5 ANNEXATION NO. 23 (POLICE AND FIRE SERVICES)
BRIEF DESCRIPTION: The City Council will consider including the Aspen Park Subdivision into CFD No. 5 to fund Police and Fire Services related to the subdivision.
Only properties within the City boundaries may be added to CFD No. 5, and the Aspen Park Subdivision is within the City.
RECOMMENDATION: Adopt a resolution approving the proposed boundary of the Aspen Park Subdivision for the annexation of territory into CFD No. 5.
DEPARTMENT SUMMARY: On June 18, 2018 the Council of the City of Hollister passed, approved and adopted Resolution No. 2018-197, establishing the formation of Community Facilities District No. 5 (“CFD No. 5” or the “District”). Per the resolution of formation of CFD No. 5, the types of public services, including all expenses incidental thereto, authorized to be financed with special tax proceeds of the District are described as follows:
Police protection services to protect and safeguard life and property and fire protection and suppression services, including obtaining, furnishing, operating , and maintaining fire suppression and police equipment or apparatus and the payment of salaries and benefits of firefighting and police personnel, or both, to the extent that they are , in addition to those provided in the territory of the District before the District was created.
In 2014, Section 53340 of the Mello-Roos Act (the “Act”) was amended to allow parcels to be annexed into an existing Community Facilities District (CFD) at special tax rates sufficient to fund maintenance to the annexed area and with the unanimous approval of property owners in the area to be annexed. This change introduced an economical, streamlined, and creative solution to providing public services for development projects, particularly small ones. The Aspen Park Subdivision will be annexed under this streamlined process.
The Aspen Park Subdivision was reviewed and approved by the planning commission with a condition of approval that the developer consents to the annexation of the subdivision into the City’s Community Facility District No. 5. The final map that will be A.11
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recorded includes an owner’s consent statement with regard to their participation with the Community Facilities District No. 5. The developer/owners have each executed a “Unanimous Approval” agreeing to this action.
FINANCIAL IMPACT: The property owners will pay all costs associated with including their project in CFD No. 5, and the special taxes collected by CFD No. 5 will pay for Police and Fire Services for the subdivision. Rates may vary by project as the actual cost of services and services provided to each annexation area may be different. The maximum Special Tax for Fiscal Year 2023-24 for all parcels of developed property which may be levied is $925.32 per single-family unit and $758.16 per multifamily unit.
On July 1, 2024, and each July 1 thereafter, the maximum special tax for developed residential units shall be increased by the amount equal to the percentage change in the Consumer Price Index.
CEQA: This annexation does not constitute a project under the California Environmental Quality Act (CEQA) and review under CEQA is not required.
ATTACHMENTS:
1. Aspen Park CFD 5 Documents_Final
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
APPROVING THE PROPOSED BOUNDARY OF THE ASPEN PARK SUBDIVISION
FOR THE ANNEXATION OF TERRITORY INTO COMMUNITY FACILITIES DISTRICT NO. 5 ANNEXATION NO. 23 (POLICE AND FIRE SERVICES)
WHEREAS, the City Council (the “Council”) of the City of Hollister (the “City”) has established the City of Hollister Community Facilities District No. 5 (Police and Fire Services) (the “District”) pursuant to the California Government Code (the “Code”) sections 53328 and 53340; and
WHEREAS, the District will finance authorized services stated in the rate and method of apportionment of the special tax, which is on file with the City Clerk; and
WHEREAS, the Council has provided for the annexation of future territory (“the Future Annexation Area”) to the district pursuant to the terms and provisions of the Act; and
WHEREAS, The City has received a consent and waiver from Hugh Walker of Aspen Park, LLC, which constitutes a portion of the future annexation areas, for annexation into the District.
NOW, THEREFORE, the City Council of the City of Hollister, does hereby resolve as follows:
SECTION 1
The Council hereby determines to institute proceedings for the annexation of the Aspen Park Subdivision into the district under the terms of the Act. The exterior boundaries of the area to be annexed are hereby specified and described to be as shown on that certain map now on file in the office of the City Clerk entitled “Proposed Boundary of the Aspen Park Subdivision” to Community Facilities District No. 5 of the City of Hollister (Police and Fire Services) which map indicates by a boundary line the extent of the territory included in Annexation Boundary and shall govern for all details as to the extent of this project.
SECTION 2
The map showing the Aspen Park Subdivision, which area is to be subject to a special tax to be levied, is hereby approved and adopted. On the original and one copy of the map of such Boundary Map on file in the City Clerk’s office, the City Clerk shall endorse the certificate evidencing the date and adoption of this resolution. The City Clerk shall file the original of such map in her office and, within fifteen (15) days after the adoption of this resolution, the City Clerk shall file a copy of such map so endorsed in the records of the County Recorder, County of San Benito, State of California.
SECTION 3
Except where funds are otherwise available, it is the intention of the City Council to levy annually in accordance with procedures contained in the Act a special tax (the “Special Tax”) sufficient to finance authorized services stated in the rate and method of apportionment of the Special Tax within the District. The Special Tax will be secured by recordation of a continuing lien against all non-exempt real property in the proposed Aspen Park Subdivision. The schedule of the rate and method of apportionment and manner of collection of the Special Tax is described in detail in Exhibit “C” attached to the Unanimous Approval. The annexation of the Aspen Park Subdivision will not result in any change to the special tax rates levied in the district prior to such annexation.
SECTION 4
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Pursuant to the Act, no additional hearings or elections are required given the unanimous consent to the annexation by all property owners within the Aspen Park Subdivision boundary.
SECTION 5
This Resolution shall take effect from and after the date of its passage and adoption.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hollister approving the proposed boundary of the Aspen Park Subdivision for the annexation of Territory into Community Facilities District No. 5, Annexation No. 23.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of March, 2024, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-27, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of March, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of March, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: MARCH 4, 2024
SUBMITTED: February 15, 2024
DEPARTMENT:
DEPARTMENT HEAD:
Police
Carlos Reynoso, Police Chief
TITLE OF ITEM: RESOLUTION NO. 2024-28, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER ACCEPTING A HOMELAND SECURITY GRANT FOR $35,000 TO PURCHASE BALLISTIC SHIELDS FOR THE POLICE
DEPARTMENT
BRIEF DESCRIPTION: This resolution would accept a Homeland Security Grant for ballistic Shields for the police department for the amount of $35,000.
RECOMMENDATION: Adopt the resolution accepting the Homeland Security Grant for the purchase of ballistic shields for the police department.
DEPARTMENT SUMMARY: The Hollister Police Department has a need for ballistic shields that are rated to stop rounds shot from rifles and other high-caliber firearms.
Currently, the department does not have any shields available for use.
Recently, staff conducted tests for several different manufacturers of ballistic rifle-rated shields to determine which shields would fit the needs of the department.
Staff requested a Homeland Security Grant in 2022 for the purchase of shields to be carried in supervisor vehicles and have them available when needed. The grant process has taken longer than usual, and it was believed the grant had not been accepted.
However, staff were made aware the grant was recently processed by the federal government and awarded to the Hollister Police Department.
The grant is managed through the San Benito County Office of Emergency Services (OES). That office has advised the money is available to be used for the purchase .
There are no matching funds or other requirements as part of this grant.
Staff request City Council accept the grant in the amount of $35,000 for the purchase of several ballistic shields and related equipment for the Hollister Police Department.
FINANCIAL IMPACT: No financial impact to the general fund. The purchase of ballistic shields and equipment is to be paid directly by OES using the grant funds in the amount of up to $35,000.
CEQA: N/A
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THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER ACCEPTING A HOMELAND SECURITY GRANT FOR $35,000 TO PURCHASE
BALLISTIC SHIELDS FOR THE POLICE DEPARTMENT
WHEREAS, the Hollister Police Department needs ballistic shields to protect officers from rifles and other high-caliber firearms; and
WHEREAS, the police department requested a Homeland Security Federal Grant to purchase the shields in 2022; and
WHEREAS, staff plans to deploy the shields in supervisor vehicles so the shields are available on patrol when needed by police staff; and
WHEREAS, after long delays, staff has been advised that the grant of up to $35,000 for the purchase of ballistic shields has been recently awarded to the Hollister Police Department.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister accepts a Homeland Security Grant for $35,000 to purchase Ballistic Shields for the Police Department.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of March, 2024, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-28, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of March, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of March, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: MARCH 4, 2024
SUBMITTED: February 12, 2024
DEPARTMENT:
DEPARTMENT HEAD:
Police
Carlos Reynoso, Police Chief
TITLE OF ITEM: RESOLUTION NO. 2024-29, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER ACCEPTING A GRANT FROM HOMELAND
SECURITY FOR UPGRADING DOOR ENTRY SECURITY AT THE POLICE DEPARTMENT IN THE AMOUNT OF $28,282
BRIEF DESCRIPTION: This resolution would accept a Homeland Security Grant in the amount of $28,282 for a card access and security system at the police department.
RECOMMENDATION: Adopt the resolution accepting the Homeland Security Grant for a card access security system at the police department.
DEPARTMENT SUMMARY: The Hollister Police Department building was built in 1994.
The security for the building consists of a traditional key lock which can have limitations on the security of the building. The system is susceptible to a high replacement or rekey cost when keys are lost. There are modern security access systems that consist of cards or cell phones that can be programmed for authorized personnel to have access to the building.
Additional benefits to a card reader system include the ability to have historical data on who accessed the building and at what day and time. The system can be a test unit in case other city buildings can benefit from the same system. A card access system city- wide can reduce the number of keys being carried. Authorized staff would be able to access multiple city-owned buildings without having to carry multiple keys.
The access keys can also be deprogrammed upon separation of staff or when cards are lost.
Staff applied for a Homeland Security Grant in 2021 to purchase a system for the police department that can enhance security at the police department as well as enhance cyber security for the city’s network.
There were long delays in the final approval of this grant and staff were recently advised the grant was approved and is ready to be implemented.
Staff request City Council accept the grant in the amount of $28,282 for the purchase of the card access security system for the Hollister Police Department.
FINANCIAL IMPACT: There is no impact to the General Fund. Purchase of a card access system will be paid by the grant in the amount of $28,282.
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CEQA: N/A
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
ACCEPTING A GRANT FROM HOMELAND SECURITY FOR UPGRADING DOOR ENTRY SECURITY AT THE POLICE DEPARTMENT IN THE AMOUNT OF $28,282
WHEREAS, the Hollister Police Department building was built in 1994 with door locks with traditional keys; and
WHEREAS, card access security systems have several benefits over traditional keys; and
WHEREAS, staff applied for a Homeland Security Grant in 2021 for the installation of a card reader security system at the police department; and
WHEREAS, after long delays, staff has been advised the grant for $28,282 for the installation of the card access security system has been recently awarded to the Hollister Police Department; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister accepts the Homeland Security Grant for the card access security system for the police department in the amount of $28,282.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of March, 2024, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-29, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of March, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of March, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: MARCH 4, 2024
SUBMITTED: February 13, 2024
DEPARTMENT:
DEPARTMENT HEAD:
Police
Carlos Reynoso, Police Chief
TITLE OF ITEM: RESOLUTION NO. 2024-30, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HOLLISTER AUTHORIZING THE APPLICATION OF A
GRANT FROM THE OFFICE OF TRAFFIC SAFETY FOR THE AMOUNT OF $76,845.44 FOR OVERTIME REIMBURSEMENT AND SPECIALIZED EQUIPMENT
BRIEF DESCRIPTION: This item will authorize the police department staff to apply for an Office of Traffic Safety Grant in the amount of $76,845.44. The grant will reimburse the police department for police officer overtime incurred while conducting extra traffic patrol, and DUI Checkpoints, and will pay for the purchase of specialized equipment.
RECOMMENDATION: Adopt the resolution authorizing Hollister Police staff to apply for a grant in the amount of $76,845.44 from the Office of Traffic Safety (OTS) for expenditure in fiscal year 2024-2025.
DEPARTMENT SUMMARY: The Hollister Police Department has applied for traffic safety grants from the Office of Traffic Safety for the last 15 years. These Selective Traffic Enforcement Programs (STEP) grants routinely reimburse the city of Hollister for police officer overtime incurred while conducting extra patrol for traffic-related issues.
The types of extra patrol can include distracted driver enforcement when drivers are driving while using a cell phone for making calls or texting, seatbelt enforcement for drivers who drive without wearing a seatbelt, pedestrian safety patrols for vehicles who do not yield for pedestrians in the crosswalks or bicycle safety enforcement.
The grants also reimburse the city for the overtime cost of officers conducting DUI checkpoints in our community and the grants can pay for specialized equipment such as radar trailers or lighting for DUI Checkpoints or other equipment used during the Checkpoint operations.
This year the police department would like to submit for a grant that includes money for overtime reimbursement and the purchase of a new Radar Trailer and other equipment.
The total request will be a combined total of $76,845.44.
If accepted, the grant money will be made part of the upcoming 2024 -2025 fiscal year and 2025-2026 fiscal year budget for expenditure through October 2025.
Staff asks for council authorization for police department staff to apply for the grant.
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FINANCIAL IMPACT: None at this time but a potential increase budget of $76,845.44 from the OTS grant if awarded for fiscal year 2024-2025.
CEQA: N/A
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
AUTHORIZING THE APPLICATION OF A GRANT FROM THE OFFICE OF TRAFFIC SAFETY FOR THE AMOUNT OF $76,845.44 FOR OVERTIME REIMBURSEMENT
AND SPECIALIZED EQUIPMENT
WHEREAS, grants from the Office of Traffic Safety have been awarded to the Hollister Police Department for several years; and
WHEREAS, the OTS grants have provided reimbursement for the overtime incurred by police officers providing extra enforcement for various traffic-related issues such as distracted driving, no seatbelt violations, and DUI offenses; and
WHEREAS, the OTS grants also provide reimbursed funding for DUI Checkpoints and specialized equipment such as radar trailers; and
WHEREAS, police staff would like to apply once again for a Selective Traffic Enforcement Program grant to provide added safety measures to our community streets.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister authorizes the application of a grant from the Office of Traffic Safety for the amount of $76,845.44 for overtime reimbursement and specialized equipment.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of March, 2024, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-30, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of March, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of March, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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STAFF REPORT
CITY COUNCIL REGULAR MEETING AGENDA
MEETING DATE: MARCH 4, 2024
SUBMITTED: February 27, 2024
DEPARTMENT:
DEPARTMENT HEAD:
Development Services
Christine Hopper, Development
Services Director
TITLE OF ITEM: RESOLUTION NO. 2024-31, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER DENYING APPEAL 2023-2 AND
UPHOLDING THE PLANNING COMMISSION DENIAL OF CONDITIONAL USE PERMIT 2023-3 TO INSTALL A CNG FUELING FACILITY FOR EXCLUSIVE USE BY
STAR CONCRETE VEHICLES OPERATING ON THE ADJACENT STAR BATCH
PLANT AND MATERIAL SUPPLY FACILITY (SAN BENITO ROCKERY, LOCATED AT 151 HILLCREST ROAD), LOCATED NORTH OF GIBBS ROAD (APN 056-250- 063) WITHIN THE M1 LIGHT INDUSTRIAL ZONING DISTRICT
BRIEF DESCRIPTION: Appellant Opal Fuels has filed an appeal (Appeal 2023-2) of Planning Commission action opposing the Planning Commission denial of Conditional Use Permit 2023-3 for the installation of a CNG fueling station for exclusive use by Star Concrete Vehicles operating on the adjacent facility (San Benito Rockery) at 151 Hillcrest Road.
RECOMMENDATION: Hold a public hearing to consider Appeal 2023-2 and adopt a resolution upholding the Planning Commission decision to deny Conditional Use Permit 2023-3.
DEPARTMENT SUMMARY: On August 31, 2023, a public hearing was held by the Planning Commission to consider a Conditional Use Permit application on a parcel located north of Gibbs Road, further identified as Assessor Parcel Number 056 -250-063 (See Planning Commission Resolution and Staff Report in Attachments #2 and #3). The applicant requested approval of Conditional Use Permit 2023-3 to construct a private Compressed Natural Gas (CNG) fueling facility. The facility would serve Star Concrete vehicles of the Star Batch Plant and Material Supply facility operating on the adjacent parcel, more commonly known as San Benito Rockery. The site of the proposed project is currently being used as an un-permitted storage yard. The materials stored at the site are used by the adjacent business, San Benito Rockery located at 151 Hillcrest Road.
The Project is located on a 5.43-acre parcel within the Light Industrial (M1) Zoning District. The Planning Commission voted 5-0 to deny Conditional Use Permit 2023-3, as the required findings contained in the Zoning Ordinance (Hollister Municipal Code
17.24.200) to approve a Conditional Use Permit could not be made. The plans denied by the Planning Commission are provided as Attachment 5.
DISCUSSION/ANALYSIS: On September 14, 2023, a timely appeal of the Planning Commission’s denial of the Conditional Use Permit was filed with the City Clerk’s Office B.1
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and Development Services Department. The appeal was filed by Opal Fuels, represented by Marcia Medina (see Attachment 1, Appeal Application). The appeal is focused on issues raised during the Planning Commission meeting regarding the expansion of a legal non-conforming use as well as not satisfying the requirements for Conditional Use Permit to establish a standalone service station. A City Council public hearing was publicly noticed on February 20, 2024. However, the appellant was unable to attend the hearing and requested a continuance. City Council granted a continuance and scheduled the hearing to a date certain of March 4, 2024.
The following is the appellant’s submittal basis for the appeal as noted on the appeal application, followed by a response from staff:
APPEAL GROUND. “The proposed use is separate from the use of 151 Hillcrest Road (APN: 056-250-005) and is not an enlargement, increase or extension of the use of 151 Hillcrest Road. 249 Hillcrest Road has separate access from Gibbs Road and is currently being used to operate business related to trucking and construction, the operations of which are consistent with its zoning designation of M1. The proposed activities at the parcel at issue are fundamentally different in character from those at 151 Hillcrest and would exist notwithstanding the use of 151 Hillcrest. The business operations at 249 Hillcrest are not exclusive to the business conducted at 151 Hillcrest and are not an expansion thereof. No conditional use permit is required for the installation of a CNG fueling facility at 249 Hillcrest Road. In the alternative, M1 zoning allows the installation of a CNG fueling facility at 249 Hillcrest Road with the issuance of conditional use permit.”
STAFF RESPONSE TO APPEAL GROUND. The proposed Project would install a CNG fueling facility for exclusive use by Star Concrete vehicles operating on the adjacent business (Batch Plant and Material Supply, also known as San Benito Rockery). San Benito Rockery is located adjacent to the project at 151 Hillcrest Road within the Neighborhood Mixed Use (NMU) Zoning District. The operations – though in existence prior to the designation - are industrial in nature and are not currently permitted within the NMU Zoning District, thus the site at 151 Hillcrest Road is considered legal non - conforming. Prior to the Applicant’s submittal and during the course of project review for Conditional Use Permit 2023-3, staff had spent a considerable amount of time working with the applicant to determine if the proposed use would be allowed. After further consideration and review by City Attorneys, it was determined that the Project as proposed would be considered an expansion of a legal non -conforming use and not permitted pursuant to Municipal Code Section 17.24.220, which states that non- conforming uses and structures cannot be expanded or intensified beyond the existing non-conforming use. The non-conforming use at 151 Hillcrest Road is permitted to continue indefinitely, however, the expansion and/or intensification of the use cannot be approved. Staff relayed this information to the applicant in various communication ways including phone calls, emails, and formal letters (see attachment 6 Communication).
The applicant was also informed that a standalone service station can be permitted use within the Light Industrial (M1) Zoning District with the review and approval of a Conditional Use Permit (CUP) Per Section 17.10.020 of the Hollister Municipal Code.
The approval of a CUP requires compliance with Hollister’s Municipal Code requirements of the Industrial Zoning District (Chapter 17.10), requirements for Service B.1
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Stations (Section 17.22.200), and other applicable sections. To approve a CUP, the Planning Commission must make the required findings as outlined under the Chapter
17.24.200 Conditional Use Permit (E) Decision and Findings, shown below:
1. The proposed use is conditionally allowed within the subject zoning district and complies with all of the applicable provisions of this zoning ordinance;
2. The proposed use is consistent with the General Plan;
3. The approval of the Conditional Use Permit for the proposed use is in compliance with the California Environmental Quality Act (CEQA);
4. The location, size, design, and operating characteristics of the proposed use are compatible with the existing and future land uses in the vicinity; and
5. The proposed use would not impair the architectural integrity and character of the zoning district in which it is to be located.
The Project as proposed does not meet General Plan and Zoning Ordinance requirements and would require additional improvements and modifications. The Project proposes to be an accessory use expansion to a legal non-conforming use and only proposed minimal improvements that do not meet required guidelines. The Project, as is currently designed, is not setup as a standalone service station; it does not provide adequate access per Municipal Code guidelines nor does it meet landscape requirements. The Project site’s existing landscape is 1% and it proposes adding more landscape bringing it to a 2.3% landscape which is significantly below the required 10% pursuant to Section 17.16.080 Landscaping design and standards. The Project proposes only an existing gate as an accessory access point from Gibbs Drive, with primary access shared across the northwest corner of the site through the 151 Hillcrest Road property. Section 17.18.120 (B)(1) requires that the location of non -single family development be located 150 feet from a curb return, unless infeasible, whereby access shall be located the maximum distance possible. This driveway is the only feasible location for the neighboring parcel that is served by this driveway. However, the subject parcel has adequate frontage, approximately 650 feet, on Gibbs Drive to provide a driveway cut that meets this requirement. Additionally, the location of this gate as a main access point to the property is inconsistent with Sections 17.18.120 (B)(2)(b) Location of Access and 17.18.120 (C)(3) Driveway Width and Length, which require a minimum distance between the centerline of access of 200 feet for streets with speed limits of 30 mph or less, or 300 feet for streets with speeds above 3 0 mph, and requires a minimum driveway cut of 35 feet in width for industrial development. The project site has significant frontage along Gibbs Drive to the south to provide adequate access in compliance with the Zoning Code.
Chapter 17.22.200 of the Zoning Ordinance , similar to the other sections described above, indicates that the project site as designed is inconsistent with the distance between access requirements of this section [Subsections 17.22.200(G),(H),&(I)]; inconsistent with the landscaping requirements for a services station [Subsection
17.22.200(J)] of 10% minimum landscape coverage; as well as inconsistent with Subsection 17.22.200(P) which states “[n]o used or discarded vehicle parts or equipment, or disabled, junked or wrecked vehicles shall be located in any open area outside the main structure.” Furthermore, the site is currently used as an unpermitted accessory outdoor storage area for the 151 Hillcrest Road site. There are vehicles, equipment, and materials currently being stored outdoors on the site. This use is B.1
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inconsistent with the proposed service station use.
If the applicant/appellant were to modify the proposal to that of a standalone service station, which is a permitted use, they must meet municipal code requirements to be considered for approval. As previously mentioned, those requirements include landscaping, access, parking, frontage improvements, etc. Staff requested the applicant make these modifications to allow for findings to be made supporting approval of the project, however, the applicant indicated that they wished to move forward to Planning Commission and allow the commission to make a determination.
Additionally, the proposed Project has not been analyzed to determine potential environmental impacts because it is considered an expansion/intensification of a legal non-conforming use which is not allowed. If the applicant wishes to establish a standalone service station staff would require environmental studies to conduct environmental review and assess any potential impacts. The project site is ineligible for a Class 32 Infill Exemption because the property is greater than 5 acres in size.
Additional review is needed to determine if other exemptions may apply or if further analysis is needed. The applicant will be solely responsible for the cost of any environmental documents.
STAFF RECOMMENDATION
Staff recommends the City Council deny the appeal and uphold the Planning Commission’s denial of the Project. This item contains a draft City Council Resolution to deny Appeal 2023-2 and uphold the Planning Commission’s denial of Conditional Use Permit 2023-3 because an expansion/intensification of a legal non-conforming use is not allowed and because required findings for approval of a conditional use permit cannot be made as established by Planning Commission Resolution No. 2023 -28, adopted on August 31, 2023.
City Council Options:
1. Adopt a Resolution denying the appeal and uphold the Planning Commission’s denial of Conditional Use Permit 2023-3, subject to the findings contained in the draft resolution. The Council may provide specific direction to staff to modify the findings, as appropriate.
2. Adopt a Resolution approving the appeal, and direct staff to return with a resolution to approve the Project. The Council would provide specific direction to Staff to return with Resolution, Findings, and Conditions of Approval for the project.
3. Remand the project to the Planning Commission for further discussion.
4. Continue the hearing and direct staff to provide additional information or clarification.
Staff recommends the City Council select Option 1 for this item.
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FINANCIAL IMPACT: $0
CEQA: Pursuant to the California Environmental Quality Act Section 15270 Projects which a public agency rejects or disapproves of are exempt from CEQA. Should the City Council recommend approval of all or a portion of the grounds of the appeal overturning the denial of the project (CUP 2023-3), further consideration of the project will require additional review under CEQA.
ATTACHMENTS:
1. Exhibit A. Resolution 2023-28_CUP 2023-3_Opal Fuels-Denial
2. Appeal Application
3. Planning Commission Staff Report_CUP 2023-3_Opal Fuels
4. Plan Set Opal Fuels
THIS REPORT WAS REVIEWED BY THE CITY MANAGER WHO CONCURS WITH
THE STAFF RECOMMENDATION
David Mirrione, City Manager
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RESOLUTION NO. 2024-31
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER DENYING APPEAL 2023-2 AND UPHOLDING THE PLANNING COMMISSION DENIAL OF CONDITIONAL USE PERMIT 2023-3 TO INSTALL A CNG FUELING FACILITY FOR
EXCLUSIVE USE BY STAR CONCRETE VEHICLES OPERATING ON THE
ADJACENT STAR BATCH PLANT AND MATERIAL SUPPLY FACILITY (SAN BENITO ROCKERY, LOCATED AT 151 HILLCREST ROAD), LOCATED NORTH OF GIBBS ROAD (APN 056-250-063) WITHIN THE M1 LIGHT INDUSTRIAL ZONING
DISTRICT
WHEREAS, on August 31, 2023, the Hollister Planning Commission during a special planning commission meeting adopted Planning Commission Resolution 2023 -8 denying Conditional Use Permit 2023-3 to install a Compressed Natural Gas (CNG) fueling facility for exclusive use by Star Concrete vehicles operating on the adjacent Star Batch Plant and Material Supply facility located at 151 Hillcrest Road (also known as San Benito Rockery), the property located north of Gibbs Road in the Light Industrial Zoning District (APN: 056-250-063) (the “Project”); and
WHEREAS, an appeal of the Planning Commission action was timely filed by Opal Fuels on September 14, 2023 to the City Clerk’s Office; and
WHEREAS, on March 4, 2024, the City Council held a public hearing to consider the appeal; and
WHEREAS, the City Council heard and considered testimony from City Staff, the applicant, the public, and information presented in the staff report; and
WHEREAS, after considering the facts of the case, the City Council determined that Conditional Use Permit 2023-3 is not consistent with Section 17.24.200 Conditional Use Permit, and Section 17.22.200 Service Stations of the Hollister Municipal Code; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister that the City Council does make the following findings regarding the Project:
FINDINGS:
1. Finding: The decision of the City Council regarding the appeal of the Planning Commission’s determination on the Project was properly noticed during a public hearing consistent with the public notice requirements of state and local law.
Evidence: The City of Hollister adheres to the public notice requirements of state law. A public notice for Conditional Use Permit 2023-3 was published on February 9, 2024, in the Hollister Free Lance, for which said newspaper has been adjudicated a newspaper of general circulation. As indicated on the proof of publication the notice of public hearing includes the date, time, and place of the public hearing, the identity of the hearing body, a general explanation of the matter to be considered, and a general description of the location of the real property per Section 65094 of the Government Code. The public hearing was B.1
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published ten (10) days prior to the public hearing date of February 20, 2024 which meets the requirement of ten (10) days per Government Code 65090.
Notice of the public hearing was mailed to all owners of real property as shown on the latest equalized assessment roll within 300 feet of the real property on February 9, 2024 which meets and exceeds the requirement of ten (10) days prior to the hearing date of February 20, 2024 per Section 65091(4) of the Government Code. The agenda was published at least 72 hours prior to the public hearing which meets and exceeds the requirements of Government Code 65090 and 65091. The appellant was unable to attend the February 20, 2024, public hearing and requested a continuance. The City Council granted the request and scheduled the hearing to a date certain of March 4, 2024.
BE IT FURTHER RESOLVED, that the City Council of the City of Hollister does hereby deny Appeal 2023-2 and upholds the Planning Commission’s denial of Conditional Use Permit 2023-3, based on the findings contained in Planning Commission Resolution 2023-28, attached herein as Exhibit A of this resolution.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a Regular Meeting held this 4th day of March, 2024, by the following vote:
Mia Casey, Mayor
ATTEST:
Jennifer Woodworth, MMC, City Clerk
APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
Mary F. Lerner, City Attorney
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I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2024-31, is an original Resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 4th day of March, 2024, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Hollister this City Council day of March, 2024.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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SUBJECT: Conditional Use Permit 2023-3 – Opal Fuels – The applicant is requesting a Conditional Use Permit 2023-3 to install a CNG fueling facility for exclusive use by Star Concrete vehicles operating on the adjacent Star Batch Plant and Material Supply facility (San Benito Rockery, located at 151 Hillcrest Road), located north of Gibbs Road, (APN: 056-250-063) in the M1 Light Industrial Zoning District.
STAFF PLANNER: Magda Gonzalez, Senior Planner (925) 789-7160
ATTACHMENTS: 1. Resolution denying Conditional Use Permit 2023-3 for a private CNG fueling facility with the Project plans included as Exhibit A.
2. 2022.4.7 Email
3. 2022.10.12 Email
4. 2022.10.20 Email
5. 2023.8.14 Letter
6. 17.22.220 Service Stations
RECOMMENDATION: Denial without prejudice.
PROJECT DESCRIPTION:
The Applicant is proposing to install a CNG fueling facility for exclusive use by Star Concrete vehicles operating on the adjacent Star Batch Plant and Material Supply (San Benito Rockery) facility located at 151 Hillcrest Road. The proposed Project location is a 5.43-acre site at north of Gibbs Road (056-250-063) within the M1 (Light Industrial) Zoning District. Project plans are included as Exhibit A.
BACKGROUND:
The proposed Project site is currently a non-permitted storage yard. The materials stored at that site are used by the adjacent business, San Benito Rockery, located at 151 Hillcrest Road. The use at the San Benito Rockery is a legal nonconforming use (Concrete, Gypsum, Plaster Products) within the NMU Zoning District, that cannot be expanded per Chapter 17.24.220 Nonconforming uses and structures. The application as submitted is consistent with that of an accessory use which is not allowed. Additionally, the proposed Project location is zoned M1 (Light Industrial) while the property at 151 Hillcrest Road is zoned Neighborhood Mixed Use (NMU) within the Mixed Use General Plan designation.
Staff informed the applicant on October 12, 2022, that their proposal was presented as an accessory use
Planning Commission
Staff Report
August 31, 2023
Item # 8
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Staff Report
CUP 2023-3 Opal Fuels