Hollister City Council
April 21, 2025

CITY OF HOLLISTER

CITY COUNCIL AGENDA

REGULAR MEETING

Monday, April 21, 2025, 6:30 p.m.

City Council Chamber, City Hall
375 Fifth Street, Hollister, CA 95023

Roxanne Stephens, Mayor David Mirrione, City Manager Rudy Picha, Council Member, District 1 Mary F. Lerner, City Attorney Rolan Resendiz, Council Member, District 2
Dolores Morales, Council Member, District 3
Priscilla de Anda, Council Member, District 4

Gordon Machado, City Treasurer

NOTICE TO PUBLIC
Persons who wish to address the City Council are asked to complete a speaker’s card and give it to the City Clerk before addressing the City Council. Those who wish to address the City Council on an agenda item will be heard when the presiding officer calls for comments from the audience. City related items not on the agenda will be heard under the Public Input section of the agenda. Following recognition, persons desiring to speak are requested to advance to the podium and state their name and address. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. After hearing audience comments, the public portion of the meeting will be closed, and the matter brought to the City Council for discussion.

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)

Requests to make presentations to the City Council should be submitted to the City Clerk’s Office at least ten days before the City Council meeting. It is customary for City staff members to review such matters before the formal presentation so that the City Council may have the benefit of all available data. PowerPoint presentations must be presented to the City Clerk by noon on the day of the City Council meeting.

The public may watch the meeting via live stream at:

City of Hollister Website
https://pub-hollister.escribemeetings.com/

Community Media Access Partnership (CMAP):
http://cmaptv.com/watch/

City of Hollister YouTube Channel:

https://www.youtube.com/@cityofhollistercalifornia1489

City of Hollister Facebook Live at:
https://www.facebook.com/cityofhollister

Public Participation:

The public may attend meetings.

NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)

If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification of 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)

Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or recorded or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.

To access written translation during the meeting, please click this link:

Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:

https://attend.wordly.ai/join/NLJC-7137
City of Hollister City Council Meeting

1.CALL TO ORDER

2.ROLL CALL

3.PLEDGE OF ALLEGIANCE

4.CLOSED SESSION REPORT

5.SPECIAL ORDERS OF THE DAY

5.1 National Poppy Day Proclamation

6.PUBLIC INPUT FOR ITEMS NOT ON THE AGENDA
This is the time for anyone in the audience to speak on any item not on the agenda and within the subject matter jurisdiction of the council. Speaker cards are available in the lobby, and are to be completed and given to the City Clerk before speaking. When the City Clerk calls your name, please come to the podium, state your name and city for the record, and speak to the City Council. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9.

Each speaker will be limited to three (3) minutes with a maximum of 30 minutes per subject.

Please note that state law prohibits the City Council from discussing or taking action on any item not on the agenda.

7.CONSENT ITEMS
All items listed under consent agenda will be enacted by one motion authorizing actions indicated for those items so designated. There will be no separate discussion of these items unless requested by a member of the City Council, a staff member, or a member of the public. There will be one public comment period for all items on the Consent Agenda.

7.1 APPROVE APRIL 7, 2025 REGULAR MEETING MINUTES

7.2 WARRANT REGISTER APRIL 21, 2025
RECOMMENDED ACTION:

Ratify and approve the Warrant Registers for the General-Special-Enterprise- Assessments funds attached.

7.3 ADOPT ORDINANCE 1260 AMENDING TITLE 13 (PUBLIC SERVICES) TO ADOPT CHAPTER 13.04 TITLE X (OUTSIDE SEWER CONNECTIONS) TO THE

HOLLISTER MUNICIPAL CODE
RECOMMENDED ACTION:

Adopt Ordinance 1260 Amending Title 13 (Public Services) to adopt Chapter 13.04 Title X (Outside Sewer Connections) to the Hollister Municipal Code.

7.4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING TEMPORARY STREET CLOSURES FOR THE 2025 HOLLISTER

INDEPENDENCE RALLY
RECOMMENDED ACTION:

Adopt a resolution approving temporary street closures for the 2025 Hollister Independence Rally.

7.5 A RESOLUTION APPROVING THE TRAFFIC CONTROL PLAN FOR THE 2025 City of Hollister City Council Meeting

HOLLISTER INDEPENDENCE RALLY
RECOMMENDED ACTION:

Adopt a resolution approving the Traffic Control Plan for the 2025 Hollister Independence Rally.

7.6 ADOPT A RESOLUTION APPROVING AN AIRPORT USE AGREEMENT WITH

SNIPBUS FOR CONDUCTING ANIMAL CARE SERVICES AT THE HOLLISTER

MUNICIPAL AIRPORT
RECOMMENDED ACTION:

1. Approve an Airport Use Agreement with SNIPBUS for conducting animal care services at the Hollister Municipal Airport; and

2. Direct the City Risk Manager to finalize appropriate insurance provisions to be incorporated into the Agreement following City Council approval of the Agreement; and

3. Authorize the City Manager to execute the agreement once the insurance provisions have been incorporated.

7.7 A RESOLUTION ACCEPTING A GRANT FROM THE CALIFORNIA COMMISSION

OF PEACE OFFICER STANDARDS AND TRAINING FOR A TEAM BUILDING

WORKSHOP FOR THE SUPERVISORY STAFF OF THE HOLLISTER POLICE

DEPARTMENT
RECOMMENDED ACTION:

Adopt a resolution accepting the reimbursement grant from the California Commission of Peace Officer Standards and Training for the supervisory staff at the police department to attend a Team Building Workshop.

7.8 A RESOLUTION APPROVING THE INITIATION OF PROCEEDINGS FOR THE

LEVY AND COLLECTION OF ANNUAL ASSESSMENTS FOR LANDSCAPE AND LIGHTING DISTRICT NO. 93 - 1 AND ORDER THE CITY ENGINEER TO PREPARE

AND FILE THE REQUIRED REPORT WITH THE CITY CLERK
RECOMMENDED ACTION:

Adopt a resolution approving the initiation of proceedings for the levy and collection of the FY 2025/2026 Annual Assessment for Landscape and Lighting District No. 93-1 and order the City Engineer to prepare and file the required Report.

8.COUNCIL BUSINESS

8.1 PROPOSED FIRE PROTECTION SERVICES CONTRACT AMENDMENT TERMS

WITH THE COUNTY OF SAN BENITO AND THE CITY OF SAN JUAN BAUTISTA RECOMMENDED ACTION:

Receive report and provide City Manager direction regarding the Fire Protection Services contract amendment terms with the County of San Benito and the City of San Juan Bautista and the Fire District Feasibility Study.

8.2 FORMATION OF AN ANIMAL SERVICES AD-HOC COMMITTEE
RECOMMENDED ACTION:

Discuss the formation of an Animal Services Ad-Hoc Committee and appoint two members if applicable.

9.PUBLIC HEARINGS
City of Hollister City Council Meeting

9.1 AN ORDINANCE AMENDING THE HOLLISTER MUNICIPAL CODE TO ADD SECTION 8.40 ENTITLED “FIRE HAZARD SEVERITY ZONES” TO DESIGNATE

LOCAL FIRE HAZARD SEVERITY ZONES
RECOMMENDED ACTION:

Hold a public hearing and introduce an ordinance designating Fire Hazard Severity Zones (FHSZ) in the City of Hollister City Limits.

9.2 DISCUSSION AND POSSIBLE DIRECTION REGARDING A CITYWIDE GENERAL PLAN UPDATE, THE 6th CYCLE HOUSING ELEMENT UPDATE, AND PENDING

GENERAL PLAN AMENDMENT AND PREZONING/ANNEXATION APPLICATIONS RECOMMENDED ACTION:

Staff recommends the Council take the following actions:

1. Receive the presentation and hold a public hearing.

2. Provide direction regarding the initiation of a citywide General Plan Update, including direction on the inclusion of any necessary updates to the City’s adopted Climate Action Plan.

3. Provide direction regarding the City’s ongoing 6th Cycle Housing Element Update.

4. Provide direction regarding whether to initiate any citywide effort related to adoption of an Urban Growth Boundary.

5. Provide direction on how staff and applicants should proceed with the following in- process Prezoning for Annexation & General Plan Amendment applications as it relates to the direction given on a citywide General Plan Update:
a. General Plan Amendment 2020-1, Prezone 2020-2 – Hollister Research Campus b. Prezone 2020-1 – Lico & Greco Properties
c. General Plan Amendment 2022-2, Rezone 2022-1 – Hollister Multifamily LLC d. Prezone 2019-2 – Joseph Nguyen/Clearist Park

6. Adopt a resolution denying the request for Initiation of General Plan Amendment 2022-3 and Prezone 2022-1 – Severita Hamana.

7. Regarding Initiation of General Plan Amendment 2023-1 and Prezone 2023-1 – MLC Holdings/Sarwat Fahmy – staff recommends either of the following:
a. If the City Council directs staff to initiate a citywide general plan update, staff’s recommendation on this item is to adopt a resolution denying the request for Initiation of General Plan Amendment 2022-3 and Prezone 2022-1; and to provide any desired direction regarding the land use on this parcel for incorporation into the city’s general plan update effort.
b. If the City Council directs staff to not initiate a citywide general plan update, staff recommends that the City Council adopt a resolution either approving or denying the initiation request.

8. Regarding Initiation of Prezone 2023-2 – Joe Tonascia – staff recommends either of the following:
a. If the City Council directs staff to initiate a citywide general plan update, staff’s recommendation on this item is to adopt a resolution denying the request for Initiation City of Hollister City Council Meeting

of Prezone 2023-2; and to provide any desired direction regarding the land use on this parcel for incorporation into the city’s general plan update effort. b. If the City Council directs staff to not initiate a citywide general plan update, staff recommends that the City Council adopt a resolution either approving or denying the initiation request. If the Council desires to approve the request for initiation, the Council must also authorize the initiation of a General Plan Amendment for this project as proposed.

9. Regarding Initiation of Prezone 2023-3 – Lico & Greco Properties – staff recommends either of the following:
a. If the City Council directs staff to initiate a citywide general plan update, staff’s recommendation on this item is to adopt a resolution denying the request for Initiation of Prezone 2023-3; and to provide any desired direction regarding the land use on this parcel for incorporation into the city’s general plan update effort. b. If the City Council directs staff to not initiate a citywide general plan update, staff recommends that the City Council adopt a resolution either approving or denying the initiation request. If the Council desires to approve the request for initiation, the Council must also authorize the initiation of a General Plan Amendment for this project as proposed.

10.INFORMATIONAL REPORTS
Reports on compensable meetings attended. Brief reports or announcements concerning activities of members of the City Council and staff; opportunity to refer public or Council questions to staff for information; request staff to report to the Council on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Council.

10.1 COMMITTEE ASSIGNMENTS
Receive oral reports from members regarding the activities of various Ad Hoc and Standing City Council Committees.

10.2 COUNCIL REPORTS
Receive informational reports from the City Council

1.CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS

10.3 CITY MANAGER REPORT

1.UPDATED CITY COUNCIL PROJECTS

11.CLOSED SESSION

11.1 CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6
Agency designated representatives: City Manager David Mirrione and Administrative Services Director Casey Estorga
Employee Organizations: Service Employees International Union (SEIU), Local 521; Hollister Firefighters Union (HFFU), Local 3395; Hollister Peace Officer Association (HPOA); and un-represented employees

11.2 CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code (1 case)
City of Hollister City Council Meeting

11.3 CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Property: 300 West St., Hollister, CA 95023
Agency Negotiator: David Mirrione, City Manager
Negotiating Party: Bill Lee, Martha's Kitchen
Under Negotiation: Lease Terms

12.ADJOURNMENT

13.VERIFICATION OF AGENDA POSTING
The agenda for the City Council of the City of Hollister regular meeting of April 21, 2025 was posted on the bulletin board at City Hall on April 18, 2025 per Government Code Section 54954.2.

City of Hollister City Council Meeting

PUBLIC PARTICIPATION NOTICE
The public may attend meetings in person or watch meetings via live stream at:

City of Hollister Website:
http://hollisterca.iqm2.com/Citizens/Default.aspx

Community Media Access Partnership (CMAP):
http://cmaptv.com/watch/

City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489

City of Hollister Facebook Live at:
https://www.facebook.com/cityofhollister

NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)

If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:

https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)

Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or videotaped or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.

To access written translation during the meeting, please scan the QR Code or click this link | Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
https://attend.wordly.ai/join/NLJC-7137
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir

Use a headset on your phone for audio or read the transcript on your device. | Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.

PROCLAMATION

Declaring May as Poppy Month and
May 23, 2025 as National Poppy Day

WHEREAS, poppies are worn and displayed as a symbolic tribute to our fallen and the future of living veterans and servicemembers; and

WHEREAS, at the end of World War I, the American Legion Family adopted the poppy as a symbol of freedom and the blood sacrificed by troops in wartimes; and

WHEREAS, the use of the poppy symbolically comes from the poem In Flanders Fields, which movingly begins, “In Flanders Fields the poppies blow, between the crosses, row on row,” referring to the poppies that sprang up in the churned earth of battlefields across Belgium and France where soldiers died fighting; and

WHEREAS, a nation at peace must be reminded of the price of war and the debt owed to those who have died in war; and

WHEREAS, the American Legion Auxiliary has pledged to remind America annually of this debt through the distribution of the memorial flower.

NOW, THEREFORE, I, Roxanne Stephens, Mayor of Hollister, on behalf of the entire City Council, do hereby proclaim May 23, 2025, as National Poppy Day and ask that all citizens pay tribute to those who have made the ultimate sacrifice in the name of freedom by wearing the Memorial Poppy on this day.

IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the seal of the City of Hollister this 21st day of April 2025.

__________________________
Roxanne Stephens, Mayor

ATTEST:

________________________________
Jennifer Woodworth, City Clerk

1 City Council of the City of Hollister
Minutes of the Regular Meeting

April 7, 2025, 6:30 p.m.

City Council Chamber, City Hall
375 Fifth Street, Hollister, CA 95023

Members Present: Roxanne Stephens, Mayor
Rudy Picha, District 1
Rolan Resendiz, District 2
Dolores Morales, District 3
Priscilla de Anda, District 4

_____________________________________________________________________

1. CALL TO ORDER
Mayor Stephens called the regular meeting of the City Council of the City of Hollister to order at 6:30 p.m.

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE
Councilmember Resendiz led the Pledge of Allegiance.

4. CLOSED SESSION REPORT
City Attorney Mary Lerner stated no reportable action was taken in closed session.

5. SPECIAL ORDERS OF THE DAY
Mayor Stephens presented the proclamations to Golda Demby, Aaron Rodriguez, and Cole Seymour congratulating them on their wrestling accomplishments.

5.1 PROCLAMATION CONGRATULATING GOLDA DEMBY

5.2 PROCLAMATION CONGRATULATING AARON RODRIGUEZ

5.3 PROCLAMATION CONGRATULATING COLE SEYMOUR

6. PUBLIC INPUT FOR ITEMS NOT ON THE AGENDA
Councilmember Morales arrived at 6:38 p.m.

Rick Perez commented on the soon to be completed roadway improvement project and encouraged repairs to the City's alleys and maintenance of the City.

2 Karson Klauer thanked the City for the improvements near the ball fields.

7. CONSENT ITEMS
Mayor Stephens opened public comment at 6:45 p.m.

There were no speakers for the consent agenda items.

Mayor Stephens closed public comment at 6:45 p.m.

Moved by: Council Member Resendiz
Seconded by: Council Member Picha

The consent calendar items are approved.

Ayes (5): Mayor Stephens, Council Member Picha, Council Member Resendiz, Council Member Morales, and Council Member de Anda
Carried (5 to 0)

7.1 APPROVE MARCH 17, 2025 REGULAR MEETING MINUTES

7.2 APPROVE MARCH 21, 2025 SPECIAL MEETING MINUTES

7.3 APPROVE MARCH 24, 2025 SPECIAL MEETING MINUTES

7.4 WARRANT REGISTER
Moved by: Council Member Resendiz
Seconded by: Council Member Picha

Ratify and approve the Warrant Registers for the General-Special- Enterprise-Assessment Funds attached.

Carried

7.5 A RESOLUTION APPROVING TYLER TECHNOLOGIES AS THE SOLE- SOURCE PROVIDER FOR THE CITY’S ENTERPRISE RESOURCE
PLANNING (ERP) SYSTEM IN THE AMOUNT OF $392,184.00
Moved by: Council Member Resendiz
Seconded by: Council Member Picha

Adopt a resolution approving the proposal from Tyler Technologies, Inc., as the sole-source provider for the city’s ERP Systems, in the amount of $392,184.00 for the migration of the Tyler ERP PRO 10 On-Prem

3 Enterprise System to the cloud, with annual support of $130,729.00 per year for the next 36 months extending through May 2028.

Carried

7.6 A RESOLUTION APPROVING AN AMENDED GENERAL SERVICE
AGREEMENT WITH VANIR CONSTRUCTION MANAGEMENT, INC.

FOR PROJECT CONSTRUCTION ACTIVITIES OF THE DUNNE PARK
CLUBHOUSE RENOVATION PROJECT AND FIRE STATION #2 PARK
Moved by: Council Member Resendiz
Seconded by: Council Member Picha

Adopt a resolution approving an amendment to the professional servi ce agreement with Vanir Construction Management, Inc., focusing on project construction activities of the Dunne Park Clubhouse renovation project and Fire Station #2 Park and authorizing the City Manager to sign the amendment.

Carried

7.7 A RESOLUTION APPROVING AMENDMENT NO. 2 TO THE

PROFESSIONAL SERVICES AGREEMENT WITH WEST COAST
ARBORISTS, INC. FOR TREE TRIMMING AND RELATED SERVICES
Moved by: Council Member Resendiz
Seconded by: Council Member Picha

Adopt a resolution approving an amendment to the professional services agreement with West Coast Arborists Inc., for tree pruning and related services and authorizing the City Manager to sign the amendment.

Carried

7.8 A RESOLUTION AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF $184,000 AND AN INCREASE IN BUDGETED REVENUE OF
$250,000 TO FUND 712 (CFD #4 PUBLIC FACILITIES) FOR UTILITY,

MAINTENANCE, REPAIR, AND PROFESSIONAL SERVICES

EXPENSES
Moved by: Council Member Resendiz
Seconded by: Council Member Picha

4 Adopt a resolution authorizing a supplemental appropriation of $184,000 and an increase in budgeted revenue of $250,000 to fund 712 (CFD #4 Public Facilities) for utility, maintenance, repair, and professional services expenses.

Carried

8. PUBLIC HEARINGS

8.1 AN ORDINANCE APPROVING AN AMENDMENT TO TITLE 13 PUBLIC SERVICES TO ADOPT CHAPTER 13.04 TITLE X, OUTSIDE SEWER

CONNECTIONS
Planning Manager Eva Kelly provided the staff presentation.

Mayor Stephens opened the public hearing at 7:04 p.m.

Joe Tonascia expressed concern regarding his ability to connect to City sewer systems for farm worker housing and the ability for some land to be able to developed for low income housing because it is just outside of City limits.

Karson Klauer expressed concern for residents living in County pockets to be able to connect to City sewer lines and the potential cost and time to replace failing septic.

Carol Lenoir inquired whether the ordinance addresses connections to City sewer lines absent an emergency.

Marc inquired if larger properties that are contiguous to City limits can be forced to connect to City sewer lines.

Mayor Stephens closed the public hearing at 7:12 p.m.

Moved by: Council Member Resendiz
Seconded by: Mayor Stephens

Introduce an ordinance approving an amendment to Title 13 (Public Services) to adopt Chapter 13.04 Title X, Outside Sewer Connections Ayes (4): Mayor Stephens, Council Member Picha, Council Member Resendiz, and Council Member de Anda
Noes (1): Council Member Morales
Carried (4 to 1)

9. COUNCIL BUSINESS

9.1 URBAN GROWTH BOUNDARY PRESENTATION

5 David Early, City consultant with Placeworks, Inc., provided the staff report.

Councilmember Resendiz suggested an urban growth boundary could be adopted by popular vote.

Mayor Stephens opened public comment at 8:03 p.m.

Joe supported the concept of an urban growth boundary for Hollister and suggested extensive public outreach before adoption of such a boundary.

Dennis Martin, speaking on behalf of BIA Bay Area, stated their opposition to urban growth boundaries due to increased housing costs and decreased housing availability.

Mayor Stephens closed public comment at 8:08 p.m.

By consensus, the City Council directed staff to return with additional information regarding the timeline and potential costs for creation of an urban growth boundary for Hollister as part of the General Plan Update.

9.2 PROPOSED FIRE PROTECTION SERVICES CONTRACT

AMENDMENT TERMS WITH THE COUNTY OF SAN BENITO AND THE

CITY OF SAN JUAN BAUTISTA
City Manager David Mirrione and Hollister Fire Chief Jonathan Goulding provided the staff report.

Mayor Stephens opened public comment at 8:45 p.m.

Mia Casey supported inclusion of the Fire Chief in the negotiation process, expressed frustration at the delays to the negotiation process, and supported the proposed contract amendment terms.

Leslie Jordan, Mayor of San Juan Bautista, expressed concern regarding proposed contract amendment terms and requested a collaborative negotiation process with all entities involved. Mayor Jordan proposed a joint meeting of the agencies to discuss contract amendment terms.

Alice supported the safety of firefighters and supported the proposed contract amendment terms.

Suzanne Howard supported the safety of firefighters, residents, and students at rural schools.

Joe supported continued negotiations and supported the proposed contract amendment terms.

Carol Lenoir supported the proposed contract amendment terms.

Bridgette Baumann-Thorp commented on the high salary paid to firefighters.

Mayor Stephens closed public comment at 9:01 p.m.

6 By consensus, the City Council directed staff to send the contract amendment terms presented by staff to the City of San Juan Bautista and County of San Benito.

The City Council recessed at 9:13 p.m. and reconvened at 9:18 p.m.

Councilmembers Resendiz, Morales, de Anda, and Mayor Stephens present.

9.3 DISCUSSION REGARDING TENTATIVE MAP APPROVAL PROCESS Planning Manager Eva Kelly provided the staff report.

Councilmember Picha rejoined the meeting at 9:20 p.m.

Mayor Stephens opened public comment at 9:37 p.m.

There were no speakers for this item.

Mayor Stephens closed public comment at 9:37 p.m.

Councilmember Resendiz expressed concern the Planning Commission can make legally binding decisions for the City related to approving development projects.

Planning Manager Eva Kelly provided additional information regarding updates to the City's zoning code related to approval of planned developments, which addressed this concern.

9.4 DISCUSSION OF POTENTIAL LOBBYING ORDINANCE FOR THE CITY

OF HOLLISTER
City Clerk Jennifer Woodworth provided the staff report.

Mayor Stephens opened public comment at 9:54 p.m.

Joe supported the registration of lobbyists at the local level due to the complexity of the state's website and supported creation of a local lobbyist registration ordinance.

Karson Klauer commented on the County's lobbyist ordinance and registration process. Mr. Klauer suggested differentiating be tween lobbyist clients for lobbying or clients helping with other matters.

Mayor Stephens closed public comment at 10:00 p.m.

By consensus, the City Council directed staff to return with additional information related to a potential lobbyist ordinance that requires lobbyists to list all clients, requirements to identify themselves as lobbyists, various definitions of lobbyists to consider, information on the state's lobbyist registration process, etc.

By consensus, the City Council agreed to continue the meeting past 10:00 p.m.

7 9.5 RECEIVE REPORT REGARDING COMMUNITY COMMUNICATION

STRATEGIES AND PROVIDE STAFF POSSIBLE DIRECTION
City Manager David Mirrione provided the staff report.

Mayor Stephens opened public comment at 10:24 p.m.

Joe supported additional communication to the public and transparency.

Mayor Stephens closed public comment at 10:26 p.m.

By consensus, the City Council directed staff to look into various communication options, including utility mailer inserts, social media summaries for City Council meetings, etc. in order to regularly provide information to the public.

10. INFORMATIONAL REPORTS

10.1 COMMITTEE ASSIGNMENTS
Councilmember Resendiz reported he attended a meeting of the San Benito County Intergovernmental Committee where they discussed homelessness and encampment cleanup.

Councilmember de Anda reported she attended a meeting of the Water Resources Association and is the new chair of that committee.

Councilmember Morales left the meeting at 10:38 p.m.

Mayor Stephens reported on a recent Council of Governments meeting where various transportation projects were discussed.

10.2 COUNCIL REPORTS
Mayor Stephens attended the recent Cesar Chavez breakfast and recognized the work of community members to support the Latino community. Mayor Stephens reported she and other members of the Council will be attending an event hosted by Speaker Rivas on Wednesday.

Councilmember Resendiz reported on recent drills the school district is doing to ensure safety of students.

1. CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
None.

10.3 CITY MANAGER REPORT
None.

1. UPDATED CITY COUNCIL PROJECTS

11. CLOSED SESSION

8 City Attorney Mary Lerner read the closed session item titles.

11.1 CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE 54957.6
Agency designated representatives: City Manager David Mirrione and Administrative Services Director Casey Estorga
Employee Organizations: Service Employees International Union (SEIU), Local 521; Hollister Firefighters Union (HFFU), Local 3395; Hollister Peace Officer Association (HPOA); and un-represented employees

11.2 CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of section 54956.9 of the Government Code (1 case)

11.3 CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Property: 351 Astro Dr, Hollister, CA 95023
Agency Negotiator: David Mirrione, City Manager
Negotiating Party: Steve Perricone, Hollister Elk's Lodge #1436 Under Negotiation: Terms

11.4 CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Property: 300 West St., Hollister, CA 95023
Agency Negotiator: David Mirrione, City Manager
Negotiating Party: Bill Lee, Martha's Kitchen
Under Negotiation: Lease Terms
Mayor Stephens opened public comment at 10:45 p.m.

There were no speakers for the closed session agenda items.

Mayor Stephens closed public comment at 10:45 p.m.

Mayor Stephens convened the meeting into closed session at 10:45 p.m.

12. ADJOURNMENT
Mayor Stephens adjourned the meeting at 12:25 a.m.

Jennifer Woodworth, City Clerk

9

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: May 5, 2025
REPORT # Finance-2025-11

AGENDA ITEM: WARRANT REGISTER APRIL 21, 2025

DEPARTMENT: Adminstrative Services
DEPARTMENT HEAD: Casey Estorga, Administrative Services Director STAFF CONTACT: Maricela Romero, Acct Tech II

RECOMMENDED ACTION: Ratify and approve the Warrant Registers for the General-Special-Enterprise-Assessments funds attached.

FISCAL IMPACT: 24/25

ATTACHMENTS:

1. Expense Approval Register DP 3/21/2025

2. Expense Approval Register AP 3/21/2025

3. Expense Approval Register PYR 3/27/2025

4. Expense Approval Register DP 3/27/2025

5. Expense Approval Register AP 3/27/2025

6. Expense Approval Register AP 4/4/2025

7. Expense Approval Register DP 4/4/2025

8. Expense Approval Register PYR 4/9/2025

9. Expense Approval Register AP 4/10/2025

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 21, 2025
REPORT # City Clerk-2025-29

AGENDA ITEM: ADOPT ORDINANCE 1260 AMENDING TITLE 13 (PUBLIC SERVICES) TO ADOPT CHAPTER 13.04 TITLE X (OUTSIDE SEWER

CONNECTIONS) TO THE HOLLISTER MUNICIPAL CODE

DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Jennifer Woodworth, City Clerk

RECOMMENDED ACTION: Adopt Ordinance 1260 Amending Title 13 (Public Services) to adopt Chapter 13.04 Title X (Outside Sewer Connections) to the Hollister Municipal Code.

DISCUSSION: Ordinance 1260 was introduced at the April 7, 2025, City Council meeting, where the City Council held a public hearing and introduced an ordinance amending Title 13 (Public Services) to adopt Chapter 13.04 Title X (Outside Sewer Connections). A second reading and adoption of the ordinance is required.

FISCAL IMPACT: None.

PREVIOUS COUNCIL OR COMMISSION ACTION: Ordinance 1260 was introduced at the April 7, 2025, City Council meeting with the following vote: 4-1 (Councilmember Morales dissenting).

CEQA: N/A

ATTACHMENTS:

1. Ordinance 1260

ORDINANCE NO. 1260

AN ORDINANCE OF THE CITY OF HOLLISTER APPROVING AN
AMENDMENT TO TITLE 13 PUBLIC SERVICES TO ADOPT CHAPTER

13.04 TITLE X, OUTSIDE SEWER CONNECTIONS

WHEREAS, the City occasionally initiates amendments to the Municipal Code to ensure that the Municipal Code reflects the needs of the City; and

WHEREAS, the Municipal Code currently does not include any provisions or procedures related to connections to the City’s sanitary sewer system from outside of the City limits; and

WHEREAS, connections to the sanitary sewer system may be necessary in order to ensure that there are no health or safety impacts related to septic system failure to residents; and

WHEREAS, a staff report was submitted to the City Council of the City of Hollister recommending approval of the proposed Municipal Code Amendment; and

WHEREAS, proper notice of the hearing was given as required by law; and

WHEREAS, the City Council did hear and consider all said reports, recommendations and testimony herein and used its independent judgement to evaluate the proposed amendments; and

WHEREAS, the City Council of the City of Hollister hereby makes the following finding regarding the California Environmental Quality Act:

1. The California Environmental Quality Act (CEQA) together with State Guidelines, require that certain projects be reviewed for environmental impacts. The City Council hereby finds that the proposed amendment to the Municipal Code is exempt from the requirements of CEQA, because the proposed amendment will not result in any direct physical change to the City, and any future connections to the City’s sanitary sewer system will be subject to the requirements of CEQA and therefore the proposed amendments are not a project under CEQA and are exempt from further review (CEQA Guidelines, Section 105378).

NOW THEREFORE THE CITY COUNCIL OF THE CITY OF HOLLISTER DOES ORDAIN AS FOLLOWS:

SECTION 1: The Hollister Municipal Code is hereby amended to add Title 13, Article X – Outside Sewer Connections, to read as follows:

TITLE 13: SEWER SERVICE SYSTEM
ARTICLE X. - OUTSIDE SEWER CONNECTIONS

Ordinance No. 1260

13.04.800 Purpose

This chapter establishes requirements for the extension of sanitary sewer connections outside of the city limits and is intended to:

A. Protect public health and safety by establishing standards for sewer connections for residential, commercial/industrial, or lands of other uses into the City’s sanitary sewer system; and

B. Remedy the public health and safety impacts of failed on-site solid sewer systems.

13.04.810 Outside Sewer Service Connection Criteria

A. Property contiguous to the City and within the Sphere of Influence. City sanitary sewer service may be provided on developed property contiguous to the City and located in the unincorporated territory within the Local Agency Formation Commission (LAFCo) adopted sphere of influence of the City with approval of the City Council under the following circumstances:

1. Submittal of certification from the San Benito County Environmental Health Services Division that the existing septic or other sewer system is failing, and a dangerous public health problem exists, no other on -site disposal system is feasible, and that the only available remedy is connection to an existing public sewer system; and

2. The need for the sanitary sewer connection is not the result of illegal construction or an illegal subdivision; and

3. The applicant for sewer service connection has submitted a prezoning and annexation application in accordance with Section 17.24.250.

B. Property not contiguous to the City and/or outside of the Sphere of Influence. City sanitary sewer service may be provided on developed property which is not contiguous to parcels located in the City and/or is located outside of the LAFCo adopted sphere of influence of the City with approval of the City Council under the following circumstances:

1. Submittal of certification from the San Benito County Environmental Health Services Division that the septic or other sewer system is failing, and a dangerous public health problem exists, no other on -site disposal system is feasible, and that the only available remedy is connection to an existing public sewer system; and

2. The need for the sanitary sewer connection is not the result of illegal construction or an illegal subdivision; and

Ordinance No. 1260

3. The applicant for a sewer service connection has submitted evidence from the San Benito County Local Agency Formation Commission (LAFCo) that the connection is authorized in accordance with Government Code Section 56133; and

4. The applicant for a sewer service connection shall provide for future annexation in accordance with Section 17.24.250 of the Municipal Code by entering into an irrevocable Outside Sewer Service and Annexation Agreement to annex to the City.

C. City sanitary sewer service on developed properties which do not meet the criteria of subsection A or B of this section and on undeveloped properties shall only be provided in conjunction with, and subsequent to, prezoning and annexation pursuant to Section 17.24.250 of the Municipal Code.

13.04.820 General Regulations

A. Connections to Sanitary Sewer. The parcel shall be connected to the City’s sanitary sewer in accordance with the requirements of and subject to the satisfaction of the Community Development Director. All costs associated with the installation of new sewer systems, both on-site and off-site, and including any laterals, shall be at the property owner’s expense. This includes all City fees, such as sewer impact fees, plan check fees, permit fees, inspection fees, annual service charges, fees for the preparation of all associated agreements, and all other required City fees.

B. Prezoning and Annexation.

1. Properties applying under Section 13.04.810(A) shall be prezoned pursuant to Section 17.24.250 of the Municipal Code and annexed into the City within one year of approval of outside sewer connection.

2. Properties applying under Section 13.04.810(B) shall annex into the City pursuant to the irrevocable Sewer Service and Annexation Agreement.

C. Nonconformities. Nonconforming uses, structures and lots with an outside sewer service connection are subject to the provisions of Section 17.24.220, Nonconforming Uses and Structures, of the Hollister Municipal Code.

D. Conveyance by Sanitation District. When the connection to the City’s sanitary sewer requires conveyance through another sanitation district, the subject parcel shall contract with the available sanitation district and all appropriate fees for connection, maintenance, and use shall be paid. Such conveyance shall only be applicable to those parcels in the vicinity of such a district and conveyance is feasible as determined by the City Engineer and Public Works Director.

Ordinance No. 1260

E. Other Regulations. The City may impose such reasonable conditions or restrictions as it deems necessary to secure the purpose of the City’s General Plan and Municipal Code and to assure operation of the use in a manner compatible with existing and potential uses of adjoining properties and in the general vicinity, and may require guarantees and evidence that such conditions are being, or will be, complied with.

13.04.830 Outside Sewer Service and Annexation Agreement

A. In connection with the application for an outside sewer service connection, the City and all parties with right, title, or interest in the property shall enter into an irrevocable Outside Sewer Service and Annexation Agreement with the City in a form satisfactory to the City Attorney and the Director of Community Development.

B. The Agreement shall include the following:

1. Agreement that the property will be annexed into the City at such time that the property becomes contiguous to the City, or if currently contiguous to the City, agreement to annex the property into the City within one year of the approval of the Outside Sewer Service Connection Application approval.

2. Specifications to ensure compliance with all city design and construction standards related to the sewer extension and connection.

3. Agreement to apply to and receive approval from the City of Hollister for Building Permits, or other entitlements as required, prior to any future construction or improvements on the property. All construction and improvements shall comply with the Hollister Municipal Code.

4. Agreement not to construct any future dwellings, structures , or Accessory Dwelling Units prior to the property being annexed into the City.

5. Agreement not to subdivide the property prior to annexation into the City.

6. Agreement to pay all required fees including, but not limited to, the following:

a. Planning and building permits, with associated fees, to the City as a condition of building permit issuance as required by Section

13.04.310.

b. All City and other sanitation district sewer impact and connection fees.

Ordinance No. 1260

c. All fees associated with the preparation of agreements, including the Outside Sewer Service and Annexation Agreement and any reimbursement agreement.

d. All costs and fees associated with the sewer connection, including but not limited to installation of all necessary pipes and appurtenances.

7. All other terms deemed necessary by the City.

13.04.840 Outside Sewer Service Connection Application

A request for outside service connection shall be made by an application for each property where an outside connection is requested. One Application must be received for each parcel that is requesting an outside sewer service connection. Applications shall include:

A. Application Form. The Applicant(s) shall submit a complete application on a form prescribed by the City, and all the following:

1. The property address, Assessor Parcel Number, and names of the property owner(s).

2. A legal description of each parcel.

3. A map drawn to scale showing the proposed extension of sanitary sewer lines, the number of service connections, and their locations.

4. A study indicating the state of the existing septic tank, likelihood of potential failure, and if any improvements to the existing septic tank cou ld be made to avoid failure.

5. Certification from the San Benito County Environmental Health Services Division that the existing septic or other sewer system is failing, and a dangerous public health problem exists, no other on-site disposal system is feasible and that the only available remedy is connection to an existing public sewer system.

6. Evidence from LAFCo that the connection is authorized in accordance with Government Code Section 56133.

7. Any other documentation deemed necessary by the City Engineer or Community Development Director.

B. Outside Sewer Service and Annexation Agreement. Signed Agreement for each parcel included in the request for an outside sewer connection.

Ordinance No. 1260

C. Deed Restriction. Prior to the issuance of any permit for the project, the Applicant(s) shall record a restrictive covenant in the form prescribed by the City, on each property to receive sewer service, which shall run with the land specifying the following:

1. The property may only be subdivided in accordance with the City’s Subdivision Ordinance standards; and

2. A prohibition on sewer connection(s) to additional dwellings or other structures prior to annexation to the City; and

3. The property is subject to annexation pursuant to the terms of the Outside Sewer Service and Annexation Agreement; and

4. All future property owners are subject to the terms of the Outside Sewer Service and Annexation Agreement.

13.04.850 Review of Outside Sewer Connection Application

A. An Application for an Outside Sewer Connection shall be considered by and acted upon by the City Council only if all of the following findings can be made:

1. There is sufficient capacity in the trunk lines and at the treatment plant to adequately provide sewer service to the property as determined by the City.

2. The Applicant has submitted a complete Prezoning Application and annexation is anticipated to occur within the next year, or annexation of the property is not possible because the site is not contiguous to the City and the Applicant has entered into an Outside Sewer Service and Annexation Agreement.

3. The property meets the requirements for eligibility under Section

13.04.810.

4. The San Benito County Environmental Health Services Division has determined that the existing septic system(s) is at risk for failure and no remedy other than connection to City sewer is available.

5. The outside sewer connection is necessary to protect the public from health and safety impacts related to septic failure.

6. The Applicant(s) have entered into an irrevocable Outside Sewer Service and Annexation Agreement agreeing to annex to the City at such time as deemed necessary by the City, to be specified in the agreement.

Ordinance No. 1260

B. Conditions of Approval. The City may impose such reasonable conditions or restrictions as it deems necessary to secure the purpose of the City’s General Plan and Municipal Code and to assure operation of the use in a manner compatible with existing and potential uses of adjoining properties and in the general vicinity, and may require guarantees and evidence that such conditions are being, or will be, complied with.

C. LAFCo Application. Upon approval of the Outside Sewer Connection Request by the City Council, the City shall coordinate the filing of an Out-of-Agency Service Request application to the San Benito County LAFCo for consideration. All fees shall be paid and any additional information or materials required shall be provided by the applicant. It shall be the applicant’s responsibility to provide payment or materials requested by either the City or LAFCo to facilitate the LAFCo approval of the service connection.

SECTION 2. Section 13.04.060 of the Hollister Municipal Code is repealed in its entirety.

SECTION 3. SEVERABILITY. If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.

SECTION 4. EFFECTIVE DATE. This ordinance shall take effect and be in force thirty (30) days from and after its final passage.

SECTION 5. PUBLICATION. Within fifteen (15) days after passage, the City Clerk shall cause this ordinance to be published in a newspaper of general circulation.

INTRODUCED at a regular City Council meeting on April 7, 2025, and ADOPTED as an ordinance of the City of Hollister at a regular City Council meeting on April 21, 2025 by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

________________________________
Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

______________________________ _______________________________ Jennifer Woodworth, MMC, City Clerk Mary Lerner, City Attorney

Ordinance No. 1260

I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Ordinance No. 1260 is an original ordinance, or true and correct copy of a City ordinance, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on April 21, 2025, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on April 21, 2025.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 21, 2025
REPORT # City Clerk-2025-32

AGENDA ITEM: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING TEMPORARY STREET CLOSURES FOR THE 2025

HOLLISTER INDEPENDENCE RALLY

DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Daisy Caceres, Deputy City Clerk

RECOMMENDED ACTION: Adopt a resolution approving temporary street closures for the 2025 Hollister Independence Rally.

DISCUSSION: At the March 3, 2025 meeting, City Council approved an agreement with Roadshows, Inc. for operational and management services for the 2025 Hollister Motorcycle Rally. This event will occur on July 4-5, 2025 in downtown Hollister.

Temporary closure of various downtown public streets and parking lots is necessary to ensure the event area is secured and ready for vendors, information booths, and motorcycles. The City Manager is authorized to approve street closure s for recurring events; however, due to changes to the footprint of the Independence Rally and the time since it was last held, this closure is coming to the City Council for approval.

Closure of the following streets are to take place beginning on Thursday, July 3, 2025 at 7:00 am and ending Sunday, July 7, 2025 at 9:00 am to ensure the safety and protection of the public:

1. Closure of Fifth Street from Monterey Street to San Benito Street

2. Closure of Fifth Street from San Benito Street to East Street

3. Closure of Sixth Street from Monterey Street to San Benito Street

4. Closure of Sixth Street from San Benito Street to East Street

5. Closure of Seventh Street from Monterey Street to San Benito Street

6. Closure of Seventh Street from San Benito Street to East Street

Additionally, the following street closure shall be allowed beginning on Thursday, July 3, 2025 at 6:00 pm and ending Sunday, July 7, 2025 at 9:00 am to ensure the safety and protection of the public:

1. San Benito from Fourth Street to South Street

2. East Street from Fourth Street to South Street

3. Fifth Street from East Street to Sally Street

4. Swope Alley from Seventh Street to South Street

If necessary, the City Manager is authorized to alter the street closures, as needed, including closing additional streets and/or parking lots.

In addition to the street closure, the event permit includes the hours of operation for the

event and various conditions to address implementation of City regulations, such as adherence to state, local, and federal laws and activities allowed within the event footprint. All vendors located within the approved permit area shall submit an application to Roadshows, Inc., along with any associated fees for approval, prior to operation within the permit area. The City will not be approving any use permits within the event area that are not a part of the approved Roadshows, Inc. vendor process.

FISCAL IMPACT: Cost of staff time to implement the street closures and openings.

PREVIOUS COUNCIL OR COMMISSION ACTION:

On January 7, 2025 the City Council approved and authorized the 2025 Independence Rally to be held the Fourth of July Weekend 2025. Subsequently on February 18, 2025 meeting, City Council approved Resolution 2025-22 authorizing the City Manager to purchase security services for the 2025 Hollister Independence Rally. On March 3, 2025, City Council approved Resolution 2025-32, approving an agreement with Roadshows Inc. for operational management services for the 2025 Hollister Independence Rally.

CEQA: CEQA is not required.

ATTACHMENTS:

1. Resolution

2. Special Event Application

3. Street Closure Map

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING THE TEMPORARY STREET CLOSURES FOR THE 2025 HOLLISTER

INDEPENDENCE RALLY

WHEREAS, the Hollister City Council approved an agreement with Roadshows, Inc for operational management services for the 2025 Hollister Motorcycle Rally to be held on July 4 and 5, 2025; and

WHEREAS, the Independence Rally will necessitate the use of public streets and areas for the public assembly of people and for the use of motorcycles and vendors; and

WHEREAS, the Police Department of the City of Hollister has deemed the street closures appropriate for the safety and protection of persons and motorcycles who are to use any portion of the streets during the temporary closing.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister hereby authorizes the following street closures to take place beginning on Thursday, July 3, 2025 at 7:00 am and ending Sunday, July 7, 2025 at 9:00 am to ensure the safety and protection of the public:

1. Closure of Fifth Street from Monterey Street to San Benito Street

2. Closure of Fifth Street from San Benito Street to East Street

3. Closure of Sixth Street from Monterey Street to San Benito Street

4. Closure of Sixth Street from San Benito Street to East Street

5. Closure of Seventh Street from Monterey Street to San Benito Street

6. Closure of Seventh Street from San Benito Street to East Street

The City Council of the City of Hollister further finds and determines that the following street closure shall be allowed beginning on Thursday, July 3, 2025 at 6:00 pm and ending Sunday, July 7, 2025 at 9:00 am to ensure the safety and protection of the public:

1. San Benito from Fourth Street to South Street

2. East Street from Fourth Street to South Street

3. Fifth Street from East Street to Sally Street

4. Swope Alley from Seventh Street to South Street

Said streets will be temporarily closed pursuant to Section 21101(e) of the Vehicle Code of the State of California. The City Council of the City of finds and determines that said closing is necessary for the safety of persons.

The Public W orks Department will provide barricades to re-route traffic.

BE IT FUTHER RESOLVED, all times and street closures are subject to change at the City Manager’s discretion.

Resolution No. 2025-XX

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on April 21,2025, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on April 21,2025 at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on April 21,2025.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

:

CITY OF HOLLISTER

SPECIAL EVENT PERMIT APPLICATION
Special Event Permits are required for parades, foot races, public assemblies, and block parties that close any sidewalk or street to regular traffic. Special Event Permits also apply to events occurring in parking districts that are owned and operated by the City. Applications must be submitted no later than 60 days before the event. The cost of the permit is $111. Make check out to the City of Hollister. For more information, contact the City Clerk’s Office at [email protected].

EVENT SPONSOR & CONTACT INFORMATION
Name:

Organization:

Phone: Email:

Address:

EVENT INFORMATION
Event Name
Event Date: Event Hours: Est. Attendance:

Set Up Time: End
Time:

Location:

Type of Event Block Party Footrace Parade Public Assembly Event Description:

Will You Be Requesting a Banner Over San Benito Street:

The placement of Banners announcing special events over San Benito Street is only for 501(c)3 and shall be in place only for two (2) weeks prior to the event or earlier. ☐No
Date sign goes up: Date sign comes down:

Event to be held on the day of
Verbiage on banner:

Armando Medina
City of Hollister Parks and Recreation
Hollister Independence Rally 2025
July 4-5, 2025 10 am- 8 pm
831-636-4390 [email protected]
300 West St., Hollister CA. 95023
Downtown Hollister
X
The Independence Day Rally Celebration will take place on San Benito Street which will be open exclusively to motorcycles. This event will feature a variety of food vendors, merchandise booths, and live entertainment. The celebration aims to provide a safe and enjoyable environment for attendees while promoting community engagement and local businesses.

For event layout, street closures, and additional details, please refer to the attached map. 10,000
7:00 AM Thursday 4/3/2025 9:00 AM Sunday 4/6/2025

Describe Proposed Method of Handling Vehicular & Pedestrian Traffic*:

Include routes where traffic will be diverted, if roads or sidewalks are closed Describe the Number of Food Vendors at the Event*:

Food trucks are required to have a solicitor permit and inspection by the Hollister Fire Department at least 2 weeks prior to the event.

Description of Sales Activity to be Conducted*:

Include number of vendors, nature, size, and location of booths of stalls.

Describe Loudspeakers or Sound Amplifying Devices*:

Include number, types, and locations.

Describe Event Security* (number of security personnel, person in charge of event security, etc.):

Street Closures: San Benito Street will be closed to regular traffic, open only to motorcycles, with barricadesand traffic personnel directing Pedestrian Safety: Marked crosswalks, barriers, and event staff will manage pedestrian flow and ensure separation from motorcycle areas.

Emergency Access: A clear emergency lane will be maintained, with designated motorcycle parking and nearby public parking for attendees.

Crowd Control: Security and staff will monitor high-traffic areas, guiding attendees to food, merchandise, and entertainment zones for smooth movement.

The event will host approximately 10-15 food vendors.

The event will feature food vendors, merchandise booths, and branded rally gear sales. Vendors will sell a variety of food and beverages, while merchandise booths will offer apparel, accessories, motorcycle-relateditems, and souvenirs. All sales will be conducted from designated vendor spaces, ensuring an organized and accessible shopping experience for attendees.

The event will utilize professional sound systems, including loudspeakers and amplifiers, to support live entertainment and event announcements.

Stage will be located on 5th St between Monterey St and San Benito St. Additional stage to be located in parking lot located at East St and Sixth Street
A dedicated security team, including licensed personnel and local law enforcement, will manage entry points, crowd control, and traffic flow. Security patrols will monitor the event, ensuring safety, while emergency access lanes remain clear for first responders.

Describe Road or Sidewalk Closures*: If roads or sidewalks are to be closed, please note specific location of road and/or sidewalk closures. ***PLEASE NOTE THAT FOR ANY STREET CLOSURES, A MAJORITY OF THE BUSINESSES AND RESIDENTS AFFECTED BY THE CLOSURE MUST CONSENT THE CLOSURE. *** The signature page is included in this document on page 7. The signature page may be duplicated as needed to have the required number of signatures.

Thursday, July 3, 2025 at 7:00 am to Sunday, July 7, 2025 at 9:00 am:

Fifth, Sixth, and Seventh Streets from Monterey Street to San Benito Street; Closure of Fifth Street from San Benito Street to East Street and Fifth, Sixth, and Seventh Streets from Monterey Street to San Benito Street Thursday, July 3, 2025 at 6:00 pm to Sunday, July 7, 2025 at 9:00 am:

San Benito and East Street from Fourth Street to South Street, Fifth Street from East Street to Sally Street, and Swope Alley from Seventh Street to South Street

FOR PARADES AND FOOTRACES
Describe Method of Transportation for Event Participants*:

Include how event participants are expected to get to the event, if private transportation is to be used then please note the company name, route to be used, and location of pick up/drop off Describe any structures that may be used at the Event (including structure size)*:

Describe Method for Removal of Litter, Debris, And Waste Created in Connection with the Event*:

EVENT DIAGRAM/MAP
Attach a diagram or map of your event, if applicable. Indicate the location of parade or footrace routes, roads or sidewalks where regular traffic will be diverted, sanitary facilities, sales activity, loudspeakers and sound amplifying devices, structures or equipment to be erected or installed, and assembly areas.

At least 2 weeks prior to each event date, the applicant shall contact the City of Hollister Building Division (831.636.4355 or [email protected]) to schedule a life safety inspection of the event set up. The applicant shall pay the applicable fee for this inspection (at time of approval for inspections during business hours: “Inspections for which no fee is specifically indicated”, $242.35).

PARADES
Proposed Route:

Describe Types of Participating Vehicles, Floats, Bands, Marching Units, and Animals:

N/A
Various vendor tents of varying sizes. Promoter has instructions and regulations related to building permit requirements for tents larger than 120 sq ft.

N/A
N/A
N/A

Number of Participating Vehicles, Floats, Bands, Marching Units, and Animals:

FOOTRACES
Proposed Route:

Assembly Area:

Time of Assembly:

BLOCK PARTY
Location of Event (For Example: Beginning House Address to Ending House Address, or Intersection to Intersection)

INSURANCE REQUIREMENTS
The applicant must provide liability insurance coverage in the amount of $1 million. The insurance coverage should name the City of Hollister, its officers, officials, employees, agents and volunteers as additional insured. Please include a “Certificate of Insurance” with “Additional Insured Endorsement” along with the Special Event Permit application. (Increased insurance requirements may apply depending on the type of event based on the recommendations of the City’s Risk Manager.

I will provide appropriate insurance for the special event. (Please initial) N/A
N/A
N/A
N/A
N/A
AM

S
.

P
.

R
.

R
.

SOUTH ST
EA
S
T

S
T
SA
L
L
Y

S
T

HILLCREST ROAD
MO
N
T
E
R
E
Y

S
T
.

PO
W
E
L
L

S
T
BRIGGS AL.

ANN ST
NOT A

P
U
B
L
I
C

R
O
A
D
CT.HILL

VISTA PARK

VISTA PARK HILL
HAWKINS ST.

RAILROAD AVE.

COMIENZO DRIVE
M
c
C
R
A
Y

S
T
.

P
R
O
S
P
E
C
T

A
V
E
.

RE
C
H
T

S
T
.

WA
S
H
I
N
G
T
O
N

A
V
E
.

GRUBB AL.

EA
S
T

S
T
.

PR
I
V
A
T
E

FURLONG
WAY
ME
L
I
N
D
A
CT
.

DR
.

FR
E
Y
A

PARK
WALNUT LN.

WIEBE WAY
LONG AL.

PO
W
E
L
L
SU
I
T
E
R
CULLUM ST.

MO
N
T
E
R
E
Y

S
T
.

WE
S
T

S
T
.

UNLISTED
AL.

SEVENTH ST.

SWOPE AL.

BROWNS
A
L
.

FIFTH ST.

SIXTH ST.

SA
L
L
Y

S
T
.

SOUTH ST.

PI
N
E

S
T
.

AL
.

SA
N

B
E
N
I
T
O

S
T
.

WENTZ AL.

SW
O
P
E

VALI WAY
Mc
C
L
U
R
E

A
L
.

FA
L
C
O
N
I

W
Y
ARBOUR

CHARDONNAY
ST.

CT.CASTEN
CI
R
C
L
E
ALVARADO ST.

VERONA P
L
A
C
E
HO
L
L
A
N
D

TUSCANY
P
L
A
C
E
CH
A
P
P
E
L
L
HO
W
A
R
D

C
T
.

BORDEAUX
P
L
A
C
E
McCARTHY
Mc
C
R
A
Y

S
T
.

SA
L
L
Y

S
T
.

ALVAR
A
D
O

S
T
.

SAN BENIT
O

S
T
.

EA
S
T

.

S
T
RD
.

MERIDI
A
N

S
T
.

SCHOOL

SAN ANDREAS
2nd ST.

AL.

IA
N
CT
.

ATHENA
LA
S

P
A
L
M
A
S
AD
R
I
A
N
CT
.

LAS PALMAS DR.

CT
.

M
c
C
R
A
Y

S
T
SEVENTH ST.

FIFTH ST.

SIXTH

S
T
.

W. SECOND ST.

CENTRAL AVE.

PA
R
K

A
L
.

FREMONT AL.

LO
C
U
S
T

A
V
E
.

VIRGINIA DR.

FREMONT WY.

L
O
C
U
S
T
AVE
CO
L
L
E
G
E

S
T
.
3RD ST
WE
S
T

S
T
.

McCARTHY
HAWKINS ST.

SA
N

B
E
N
I
T
O

S
T
.

CO
L
L
E
G
E

S
T
.

PO
W
E
L
L

S
T
FOURTH ST.

MERIDIAN ST.

RE
C
H
T

S
T
.

CH
A
P
P
E
L
L
RD
.

ALLEY

HAWKINS
SIXTH ST.

MO
N
T
E
R
E
Y

S
T
.

WENTZ AL.

FIFTH ST.

WENTZ AL.

BRIGGS ALY.
4TH ST.

HILL ST
EA
S
T

S
T
SCALE: NONE
N
EW
S
C
I
T
Y
O F HO
L
L
ISTER
TITLE:

TRAFFIC CONTROL PLAN & EGRESS ROUTES
2025 HOLLISTER INDEPENDENCE RALLY SAN BENITO COUNTY

CITY OF HOLLISTER
339 FIFTH STREET Hollister, California 95023(831) 636-4340 M4-9
D3-1
M4-9
D3-1
M4-10
M4-9
D3-1
M4-10
M4-10
M4-9
D3-1
M4-9
D3-1
M4-10
R11-4
R11-4
M4-9
D3-1
M4-8a
W20-3
W20-2
M4-9
D3-1
M4-10
M4-10
M4-10
M4-8a
R11-2
R3-1
R11-2
R11-2
R11-2
R11-2
R11-2
M4-10
M4-10
W20-2
W20-3
Dunne Park
Event Parking
Notes
*Hospital Location: 911 Sunset Dr., Hollister, CA 95023 *Pedestrians to use sidewalks at shared egress routes.
*San Benito Street and East Street, between the limits of 4th Street and South Street, will be for motorcycle and pedestrian access only. *Primary Emergency Vehicle Routes are designated at the locations identified with Meridian Barricade systems, which are the intersections of San Benito Street and 4th Street, and South Street and East Street. Emergency Vehicle Access will also be maintained at all side street closures equipped with a City vehicle.

Lucky's
Parking
Lot
Ball Park
Legend
Meridian Barricade
K-Rail Barricade
Bike Rack Barricade
City Vehicle
Motorcycle and Pedestrian
Primary Egress Route
Motorcycle and Pedestrian
Secondary Egress Route
Assembly Areas
First Aid Tents and EMTs
Primary Emergency Vehicle Routes
EVEN
T
PARK
I
N
G
E
V
E
N
T

P
A
R
K
I
N
G

STAFF/VENDOR

PARKING

STAFF/VENDOR PARKING

EVENT PARKING
BAND PARKING ON EAST ST.

PERMIT CONDITIONS
• Contact the Fire Department to obtain an Event permit • Schedule life safety inspections
• Submit an Emergency Action Plan (EAP) for the event.
• Submit a map with street closures to the Fire Department. • Inspection required for food trucks/Vendors
• As a condition of the Fire Department, all streets closed to vehicle traffic will have emergency vehicle access. This will include a minimum unobstructed width of twenty (20) feet.
• All fire hydrants, sprinklers, and/or standpipe system connections must remain readily visible, accessible, and unobstructed.
• HOURS OF OPERATION. Permitted event activities shall be limited to the hours of 10:00 a.m. to 8:00 p.m. on Friday July 4, 2025 and Saturday July 5, 2025. • VENDORS WITHIN PERMIT AREA. All vendors located within the approved permit area shall submit an application to Roadshows, Inc., along with any associated fees for approval, prior to operation within the permit area. All vendors shall obtain a valid City of Hollister business license or a Hollister Solicitor Permit and California Seller’s Permit. All vendors who sell or provide food to the public shall also obtain a valid Health permit from the San Benito County Environmental Health Department.

No other vending or temporary use shall be authorized within the permit area. • The City will not be approving any use permits within the event area that are not a part of the approved Roadshows, Inc. vendor process.
• SIDEWALK VENDING. In accordance with Government Code Section 51038(d)(2), sidewalk vending shall be prohibited within the authorized permit area during the authorized timeframe of this permit.
• COMPLIANCE WITH FEDERAL, STATE, AND LOCAL REGULATIONS. The applicant shall comply with all federal, state, and local laws.
• SET UP. All required set up for the activity authorized under this permit shall be completed no later than 7:00 a.m. Friday July 4, 2025.
• TEAR DOWN. All temporary structures, booths, tents, restrooms, trash containers, and other appurtenances associated with the temporary use permit must be torn

down and the permit area returned to its original state at the end of the event, but in no instance later than 9:00 a.m. Sunday July 6, 2025. The permit area must be cleared of all trash and other debris prior to vacating the premises. • BUILDING PERMITS REQUIRED. A Building Permit shall be required for all tents greater than 120 square feet in size and for all temporary stages. The Promotor shall ensure that a building permit application, along with any associated fees, is submitted to the Building Division no later than Friday June 20, 2025 for all tents and stages proposed within the permit area. The Promotor shall ensure that all necessary building permits are obtained prior to set up of any tents or stages within the permit area at the time of the event.
• TENT TIE DOWNS. All temporary tents of any size shall have appropriate tie-downs on each leg of the tents. Tie-downs shall be secured with at least 20 lbs. of weight at each corner, unless otherwise specified in the approved plans. • TENT MATERIALS. All temporary tents must have the seal of registration for flame retardant approved by the State Fire Marshal.
• CANNABIS USE AND SALES PROHIBITED. The use and sale of cannabis products is prohibited within the permit area.
• ELECTRICAL WIRING/CORDS. All extension cords and other electrical wiring shall be rated for exterior use. All points of connection shall have a weather-proof shield.

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 21, 2025
REPORT # Public Works-2025-26

AGENDA ITEM: A RESOLUTION APPROVING THE TRAFFIC CONTROL PLAN FOR THE 2025 HOLLISTER INDEPENDENCE RALLY

DEPARTMENT: Public Works
DEPARTMENT HEAD: William Via, Public Works Director
STAFF CONTACT: Dillon Albert, Assistant Engineer

RECOMMENDED ACTION: Adopt a resolution approving the Traffic Control Plan for the 2025 Hollister Independence Rally.

DISCUSSION: On January 7, 2025, the City of Hollister (“City”) City Council approved and authorized the Hollister Independence Rally (Rally) to be held on the July 4, 2025 weekend. The City Council provided direction to host the Rally on Friday, July 4 th and Saturday, July 5th of 2025.

To procure insurance for the event, the City Council needs to formally adopt a Traffic Control Plan (TCP) that follows the standards outlined in the Department of Transportation’s Manual on Uniform Traffic Control Devices (MUTCD) and includes an evacuation route out of the event for attendees.

City staff have prepared a TCP following the MUTCD standards to satisfy the requirements of the insurance provider that has been approved by the Acting City Engineer.

FISCAL IMPACT: None

PREVIOUS COUNCIL OR COMMISSION ACTION:

February 18, 2025 – City Council approved Resolution 2025-22 authorizing the City Manager to purchase security services for the 2025 Hollister Independence Rally.

March 3, 2025 – City Council approved Resolution 2025-32 approving an agreement with Roadshows Inc. for operational and management services for the 2025 Hollister Independence Rally.

CEQA: This event does not constitute a project under the California Environmental Quality Act (CEQA) and review under CEQA is not required.

ATTACHMENTS:

1. Resolution_2025 Hollister Independence Rally TCP

2. 2025 Hollister Independence Rally TCP Final

3. Evacuation Plan Memo

RESOLUTION NO. 20__-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING THE TRAFFIC CONTROL PLAN AND EVACUATION
ROUTE FOR THE 2025 HOLLISTER INDEPENDENCE RALLY

WHEREAS, On January 7, 2025, the City of Hollister City Council approved and authorized the Hollister Independence Rally to be held on the July 4, 2025, weekend; and

WHEREAS, the City Council provided direction to host the Rally on Friday, July 4th and Saturday, July 5th of 2025; and

WHEREAS, City Council approved Resolution 2025-22 authorizing the City Manager to purchase security services for the 2025 Hollister Independence Rally; and

WHEREAS, City Council approved Resolution 2025-32 approving an agreement with Roadshows Inc. for operational and management services for the 2025 Hollister Independence Rally; and

WHEREAS, the City of Hollister requires procurement of insurance for the event; and

WHEREAS, the insurance provider requires formal adoption of a Traffic Control Plan and Evacuation Route by City Council; and

WHEREAS, City staff have prepared a Traffic Control Plan and Evacuation Route to fulfill the requirements of the insurance provider.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approves hereby the Traffic Control Plan and Evacuation Route for the 2025 Hollister Independence Rally.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on April 21, 2025, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

Resolution No. 20__-XX

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 20__-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on ______, 20__ at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on ______, 20__.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

S
.

P
.

R
.

R
.

SOUTH ST
EA
S
T

S
T
SA
L
L
Y

S
T

HILLCREST ROAD
MO
N
T
E
R
E
Y

S
T
.

PO
W
E
L
L

S
T
BRIGGS AL.

ANN ST
NOT A

P
U
B
L
I
C

R
O
A
D
CT.HILL

VISTA PARK

VISTA PARK HILL
HAWKINS ST.

RAILROAD AVE.

COMIENZO DRIVE
M
c
C
R
A
Y

S
T
.

P
R
O
S
P
E
C
T

A
V
E
.

RE
C
H
T

S
T
.

WA
S
H
I
N
G
T
O
N

A
V
E
.

GRUBB AL.

EA
S
T

S
T
.

PR
I
V
A
T
E

FURLONG
WAY
ME
L
I
N
D
A
CT
.

DR
.

FR
E
Y
A

PARK
WALNUT LN.

WIEBE WAY
LONG AL.

PO
W
E
L
L
SU
I
T
E
R
CULLUM ST.

MO
N
T
E
R
E
Y

S
T
.

WE
S
T

S
T
.

UNLISTED
AL.

SEVENTH ST.

SWOPE AL.

BROWNS
A
L
.

FIFTH ST.

SIXTH ST.

SA
L
L
Y

S
T
.

SOUTH ST.

PI
N
E

S
T
.

AL
.

SA
N

B
E
N
I
T
O

S
T
.

WENTZ AL.

SW
O
P
E

VALI WAY
Mc
C
L
U
R
E

A
L
.

FA
L
C
O
N
I

W
Y
ARBOUR

CHARDONNAY
ST.

CT.CASTEN
CI
R
C
L
E
ALVARADO ST.

VERONA P
L
A
C
E
HO
L
L
A
N
D

TUSCANY
P
L
A
C
E
CH
A
P
P
E
L
L
HO
W
A
R
D

C
T
.

BORDEAUX
P
L
A
C
E
McCARTHY
Mc
C
R
A
Y

S
T
.

SA
L
L
Y

S
T
.

ALVAR
A
D
O

S
T
.

SAN BENIT
O

S
T
.

EA
S
T

.

S
T
RD
.

MERIDI
A
N

S
T
.

SCHOOL

SAN ANDREAS
2nd ST.

AL.

IA
N
CT
.

ATHENA
LA
S

P
A
L
M
A
S
AD
R
I
A
N
CT
.

LAS PALMAS DR.

CT
.

M
c
C
R
A
Y

S
T
SEVENTH ST.

FIFTH ST.

SIXTH

S
T
.

W. SECOND ST.

CENTRAL AVE.

PA
R
K

A
L
.

FREMONT AL.

LO
C
U
S
T

A
V
E
.

VIRGINIA DR.

FREMONT WY.

L
O
C
U
S
T
AVE
CO
L
L
E
G
E

S
T
.
3RD ST
WE
S
T

S
T
.

McCARTHY
HAWKINS ST.

SA
N

B
E
N
I
T
O

S
T
.

CO
L
L
E
G
E

S
T
.

PO
W
E
L
L

S
T
FOURTH ST.

MERIDIAN ST.

RE
C
H
T

S
T
.

CH
A
P
P
E
L
L
RD
.

ALLEY

HAWKINS
SIXTH ST.

MO
N
T
E
R
E
Y

S
T
.

WENTZ AL.

FIFTH ST.

WENTZ AL.

BRIGGS ALY.
4TH ST.

HILL ST
EA
S
T

S
T
SCALE: NONE
N
EW
S
C
I
T
Y
O F HO
L
L
ISTER
TITLE:

TRAFFIC CONTROL PLAN & EGRESS ROUTES
2025 HOLLISTER INDEPENDENCE RALLY SAN BENITO COUNTY

CITY OF HOLLISTER
339 FIFTH STREET Hollister, California 95023(831) 636-4340 M4-9
D3-1
M4-9
D3-1
M4-10
M4-9
D3-1
M4-10
M4-10
M4-9
D3-1
M4-9
D3-1
M4-10
R11-4
R11-4
M4-9
D3-1
M4-8a
W20-3
W20-2
M4-9
D3-1
M4-10
M4-10
M4-10
M4-8a
R11-2
R3-1
R11-2
R11-2
R11-2
R11-2
R11-2
M4-10
M4-10
W20-2
W20-3
Dunne Park
Notes
*Hospital Location: 911 Sunset Dr., Hollister, CA 95023 *Pedestrians to use sidewalks at shared egress routes.
*San Benito Street and East Street, between the limits of 4th Street and South Street, will be for motorcycle and pedestrian access only. *Primary Emergency Vehicle Routes are designated at the locations identified with Meridian Barricade systems, which are the intersections of San Benito Street and 4th Street, and South Street and East Street. Emergency Vehicle Access will also be maintained at all side street closures equipped with a City vehicle.

Lucky's
Parking
Lot
Ball Park
Legend
Meridian Barricade
K-Rail Barricade
Bike Rack Barricade
City Vehicle
Motorcycle and Pedestrian
Primary Egress Route
Motorcycle and Pedestrian
Secondary Egress Route
Assembly Areas
First Aid Tents and EMTs
Primary Emergency Vehicle Routes
EVEN
T
PARK
I
N
G
E
V
E
N
T

P
A
R
K
I
N
G

STAFF/VENDOR

PARKING

STAFF/VENDOR PARKING

EVENT PARKING
BAND PARKING ON EAST ST.

Mailing Address: 375 Fifth Street, Hollister, CA 95023  Physical Address: 339 Fifth Street Hollister, CA 95023 Telephone (831) 636-4340  Fax (831) 636-4349

City of Hollister

Engineering Division

M E M O R A N D U M

DATE: 04/17/2025

TO: David Mirrione, City Manager

FROM: Engineering Dept

RE: Fourth of July Biker Rally

The following memorandum and maps indicate the proposed evacuation plan and road closures for the planned biker rally.

1. Evacuation Routes & Assembly Areas (See attached map) a. The maps indicate the closure of San Benito St and traffic control points where additional road closures will occur. Access will be controlled by police/emergency vehicles, K-rail and bicycle racks. The following have been identified on the map:
• Primary Routes
o Clearly marked pedestrian and rider egress paths
o Use open, unobstructed streets or alleys
• Secondary Routes
o Alternatives in case of blocked primary routes
• Assembly Areas
o Safe gathering zones (e.g., adjacent parks or lots)
o Include accessible areas for persons with disabilities

2. Emergency Vehicle Access (See attached map)
• Based on the location of an incident, routes will be cleared for access by emergency vehicles through removal of barriers with assistance from police and security staff and designated minimum clearance will be maintained on designated access roads • Map indicates the following:
o Emergency vehicle routes
o Locations of EMTs
o Nearest hospitals or urgent care centers

3. Roles & Communication (See draft EAP Plan to be completed by May 30, 2025)

Mailing Address: 375 Fifth Street, Hollister, CA 95023  Physical Address: 339 Fifth Street Hollister, CA 95023 Telephone (831) 636-4340  Fax (831) 636-4349
• Command Post Location: Hollister City Hall (Public Safety will have separate ICP locations)
• Event Safety Lead (Name + Phone): (ICS 203 form)
• Liaison to City Services: (ICS 203 form)
• Communication Methods:
o Radios for staff (ICS 205 form)
o PA/loudspeaker system Emergency Vehicle PA systems
o Emergency text or push notifications (if feasible)

4. Hazard-Specific Protocols Police/ Fire/ EMS on-site will use department protocols The EAP will include the following:
• Medical Emergencies Fire/ EMS on-site will use department protocols • Fire will use department protocols
• Traffic Collisions will be managed by Police/ Fire/ EMS on-site using department protocols
• Weather Events (e.g., high heat, wind) Police/ Fire/ EMS/ OES on-site will use department protocols
• Violent Incidents Police/ Fire/ EMS/ OES on-site will use department protocols The protocol in the EAP includes the following:
• Who initiates the evacuation Police/ Security on site • How attendees are notified Verbal directions/ vehicle PA • Where to direct people Evacuation Routes Posted
• Who contacts emergency services On site staff, Police/ Fire/ EMS and incident dispatcher

5. Traffic & Crowd Control
• Staffing is indicated in the permit application for the event and also in the EAP & IAP (Individual names are Confidential- Police and Fire IAPs) • Describe any road closures and detour signage- Identified in Map • Show barricade placement and staff positions- Identified in Map- Staffing at each intersection

6. Accessibility
• Egress routes and assembly areas are ADA compliant because they occur along public streets which include sidewalks and ADA ramps.
• Staff located throughout the event- sidewalks are ADA compliant

7. Training & Briefings
• Pre-event briefing with all staff and volunteers: Bi-weekly planning meetings, weekly Safety Team Meetings, employee training prior to event, Event Briefings each morning with employee briefings from event supervisors at the start of each work period • Evacuation maps and safety responsibilities will be distributed in the IAP distributed to each supervisor and covered with each worker
• Briefing and walk through will be held before the start of the event.

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 21, 2025
REPORT # Airport-2025-05

AGENDA ITEM: ADOPT A RESOLUTION APPROVING AN AIRPORT USE

AGREEMENT WITH SNIPBUS FOR CONDUCTING ANIMAL CARE SERVICES AT

THE HOLLISTER MUNICIPAL AIRPORT

DEPARTMENT: Airport
DEPARTMENT HEAD: Jeff Crechriou, Airport Director
STAFF CONTACT: Jeff Crechriou, Airport Director

RECOMMENDED ACTION:

1. Approve an Airport Use Agreement with SNIPBUS for conducting animal care services at the Hollister Municipal Airport; and

2. Direct the City Risk Manager to finalize appropriate insurance provisions to be incorporated into the Agreement following City Council approval of the Agreement; and

3. Authorize the City Manager to execute the agreement once the insurance provisions have been incorporated.

DISCUSSION: In February, the Airport received a request from SNIPBUS to use the airport as a location provide animal care services for the resident of Hol lister and San Benito County. SNIPBUS is a nonprofit organization offering low cost spay and neuter services, microchipping, and vaccines to the residents of Hollister and San Benito County.

The animal care services are offered utilizing mobile medical units (trailers). SNIPBUS needs a place to park their trailer in an area accessible to the public, power, parking and if possible, restroom access for their medical team and short-term parking for the public to pull up and drop off pets.

SNIPBUS previously conducted clinics at the airport locating their mobile medical unit in front of the Airport Administration Building adjacent to Airport Drive. This location has power available, parking and potential restroom access for the medical staff, and sufficient space for the public to park and drop off and pick up pets. SNIPBUS proposes to conduct clinics consisting of 2-3 consecutive days each month on an ongoing basis.

Due to the need in Hollister and the San Benito County region for accessible and low - cost animal care services and the benefit to the public, the City and Airport purposes to not charge SNIPBUS for this use.

FISCAL IMPACT: The Airport will be providing power for the mobile medical unit and access to the Airport Office restroom for SNIPBUS medical staff. The City Animal Control Department will pay the Airport $100 per month/clinic for use of the Airport facilities and power. The estimated annual cost is $1,200.

PREVIOUS COUNCIL OR COMMISSION ACTION: The Hollister Airport Advisory Commission considered the proposed use and location at their regular meeting on March 26, 2024, and passed a motion recommending City Council consideration and approval.

CEQA: N/A

ATTACHMENTS:

1. Resolution

2. SNIPBUS Airport Use Agreement

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING AN AIRPORT USE AGREEMNT WITH SNIPBUS FOR

CONDUCTING ANIMAL CARE SERVICES AT THE HOLLISTER

MUNICIPAL AIRPORT

WHEREAS, SNIPBUS is a nonprofit organization offering low cost spay and neuter services, microchipping, and vaccines to the residents of Hollister and San Benito County; and

WHEREAS, the animal care services are offered utilizing mobile medical units (trailers).

SNIPBUS needs a place to park their trailer in an area accessible to the public, power, parking and if possible, restroom access for their medical team and short -term parking for the public to pull up and drop off pets; and

WHEREAS, SNIPBUS previously conducted clinics at the airport locating their mobile medical unit in front of the Airport Administration Building adjacent to Airport Drive. This location has power available, parking and potential restroom access for the medical staff, and sufficient space for the public to park and drop off and pick up pets; and

WHEREAS, SNIPBUS proposes to conduct clinics consisting of 2 -3 consecutive days each month on an ongoing basis; and

WHEREAS, due to the need in Hollister and the San Benito County region for accessible and low-cost animal care services and the benefit to the public, the City and Airport purposes to not charge SNIPBUS for this use; and

WHEREAS, the Airport will be providing power for the mobile medical unit and access to the Airport Office restroom for SNIPBUS medical staff. The City Animal Control Department will pay the Airport $100 per month/clinic for use of the Airport facilities and power. The estimated annual cost is $1,200; and

WHEREAS, the Hollister Airport Advisory Commission considered the proposed use and location at their regular meeting on March 26, 2024, and passed a motion recommending City Council consideration and approval.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby:

1. Approve an Airport Use Agreement with SNIPBUS for conducting animal care services at the Hollister Municipal Airport; and

2. Direct the Risk Manager to finalize appropriate insurance provisions to be incorporated into the Agreement following City Council approval of the Agreement; and

Resolution No. 2025-XX

3. Authorize the City Manager to execute the Agreement once the insurance provisions have been incorporated.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on April 21, 2025, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on April 21, 2025, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on April 21, 2025.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

Resolution No. 2025-XX

CITY OF HOLLISTER

AIRPORT USE AGREEMENT
This airport use agreement (“Agreement”) is made and entered into this 1st day of May 2025 (“Effective Date”), by and between the City of Hollister, a California municipal corporation (“City”), and Spay Neuter Imperative Project California dba SNIP CA (“User” or “SNIP”), located at 67 Front Street, Danville, California 94526 (individually referred to as a “Party” and collectively referred to as the “Parties”).

RECITALS
This Agreement incorporates and is based upon the following representations and understandings:

WHEREAS, City is the owner and operator of the Hollister Municipal Airport, located in the County of San Benito, State of California (the “Airport”), with the power to grant rights and privileges, including the power to grant Airport use and access, pursuant to the provisions of City Municipal Code Chapter 13.28, among other federal, state, and local laws, rules, and regulations;
WHEREAS, the User operates a mobile spay and neuter veterinary service and desires to utilize certain Airport facilities on a recurring monthly basis for vehicle parking, limited services, and the operation of its mobile veterinary clinic;
WHEREAS, the City has determined that such limited recurring use will not interfere with the Airport operations or other Airport functions; and WHEREAS, the Parties wish to establish the terms and conditions under which such recurring use shall occur.

NOW, THEREFORE, and in consideration of the mutual terms and conditions hereinafter set forth, the City and User hereby agree to the following:

AGREEMENT
I. Term of Agreement
This Agreement shall commence on the Effective Date and terminate after one (1) year.

Following the one (1) year term, the Agreement shall continue on a month-to-month basis unless terminated by either Party or pursuant to the terms and conditions hereinafter.

II. Permitted Use and Operations
User’s permitted activities shall be limited to parking one (1) mobile veterinary clinic vehicle and up to one (1) support vehicle on Airport Drive in front of the Airport Office for a period of two (2) to three (3) consecutive days per calendar month. User may utilize an exterior 50- amp/220-volt 4 prong hookup located at the Airport Office and adjacent to Airport Drive for their mobile veterinary clinic. User may also have access to one designated staff parking area, a public parking area located on the northeast corner of Airport Drive and Astro Drive, and a pet

2 drop-off and pick-up area located on Airport Drive across the street from the Airport Office.

User staff may utilize the restroom located inside of the Airport Office, and any public members shall use the public restroom accessible on the north end of the building located at 90 Skylane Drive (the “Facilities,” see Exhibit A) from 7:30 a.m. to 7:00 p.m. User must provide written notice to Airport management at least ten (10) days prior to each intended use period via email to: [email protected].

User is permitted to provide their veterinary services within the confines of their mobile veterinary clinic. User may schedule appointments with clients who will access the Facilities solely for the purpose of receiving veterinary services from User. User’s operations shall be limited to the hours of 8:00 A.M. to 6:00 P.M on days of permitted use. User may use designated Airport restroom facilities and power outlets on days of permitted use.

III. Facilities
User is hereby granted permission to use those Facilities of the Airport, as are more fully described in Exhibit A, attached hereto and made a part hereof, for their Operations. The User’s access is strictly confined to the designated Facilities and necessary ingress and egress routes.

Access to any other areas of the Airport is expressly prohibited without prior written authorization from the Airport Director.

IV. Operational Requirements
Operational requirements include, but are not limited to, the following key provisions in this Section IV.

A. Personnel Requirements.

i. Prior to conducting Operations, User shall provide to the Airport Director a current list of names and contact information, including cell phone numbers, for principal persons who are responsible for the conduct of the Operations and who should be contacted in the event of an emergency (“Responsible Personnel”).
ii. User shall notify Airport Director any time there is a change in or addition to Responsible Personnel.

B. Vehicle and Equipment Requirements.

i. Should User become aware of any incident involving a User or User client vehicle, including with staff or the public using the Facilities, User shall notify the Airport Director as soon as practicable.
//
//
//

3 C. Safety Procedures.

i. User has adopted, and will ensure User staff compliance with safety protocols, including animal handling safety measures and emergency response.
ii. City shall maintain the Facilities to Airport standards, and at all times free of any structures, vehicles (except for the Aircraft and other permitted vehicles), debris, trash, fencing, etc. Prior to and after conducting any Operations, the User must examine the condition of the Facilities to determine if it is in a safe condition to use for Operations. Any unsafe condition should be immediately reported to the Airport Director and/or Airport personnel.
iii. In the event of damage resulting from User’s Operations or other activities, User must pay for and repair all damages to the Airport and/or Facilities in a timely manner.
iv. No person employed by or providing services to User shall possess, consume, and/or have in his or her system any alcoholic beverage or illegal drug in or around any areas where Operations are taking place. v. User shall cooperate with the City/Airport in notifying pilots, users, and tenants of the Airport about the User’s Operations.
vi. Operational-related notifications of a non-emergency nature should be made to the Airport administrative staff, either in person or by telephone at (831) 636-4365. For occasions when the Airport administrative staff may not be available and the matter requires immediate attention, the Airport Director may be contacted at (831) 902-7433.
vii. User shall keep all waste associated with the services provided and is solely responsible for its disposal.

V. Prohibitions
User is expressly prohibited from engaging in the following activities or conduct. Any violation of these prohibitions will result in immediate termination of this Agreement.

A. Prohibitions and Restrictions on Access. User shall not engage in any services beyond those explicitly permitted in this Agreement. User is specifically prohibited from granting any access to the Facilities or the Airport to any parties other than Responsible Personnel. This restriction also includes User taking reasonable precautions acceptable to City to prevent the accidental access to the Airport by any other parties.

B. No Assignment. Use of the Facilities is personal to the User and the rights, privileges, duties, and obligations of the User under this Agreement shall not be assigned, transferred, subcontracted, or delegated in whole or in part. Any

4 assignment, transfer, subcontract, or delegation, whether voluntary or involuntary, by operation of law or otherwise, is void and shall terminate this Agreement.

C. Operational Area Restrictions. Operations are strictly limited to the Facilities specified in Exhibit A. There may be no storage of equipment or materials on the Facilities or Airport property except for the days User is offering the veterinary services “Clinic”. No modification is permitted to the designated Facilities.

VI. Airport User Fees
User is not required to pay Airport user fees due to the User’s operations providing substantial community benefit to the City and surrounding communities.

VII. Agreement Subordinate to Grant Assurances, Agreements with United States and Federal Obligations

This Agreement shall be nonexclusive and shall always be subordinate to the provisions of any existing or future agreements between the City and the United States Government, or to any order issued by the United States Government, or to any grant assurances of the Airport, or to any of the Airport’s or the City’s federal obligations.

This Agreement, in the City’s sole discretion, is subject to the initial and ongoing approval and consent by the FAA, and is subject to the terms, conditions, and requirements of any existing or future grant agreement(s) or grant assurance(s) at or in connection with the Airport and may be revoked, terminated, or canceled immediately if this Agreement violates any such grant assurance(s) or grant agreement(s) or any FAA regulation or any applicable local state or federal law, policy, rule, permit, standard, or regulation, whether currently in effect, hereafter adopted, or as may be amended, modified, changed, or superseded.

VIII. Indemnity

User agrees, to the fullest extent permitted by law, to indemnify and hold harmless City and its past, present, and future officers, directors, agents, employees, and representatives from and against all liability for any and all claims, suits, demands, and/or actions arising from or based upon intentional or negligent acts or omission on the part of User, its owners, officers, directors, agents, representatives, employees, members, visitors, invitees, contractors, or subcontractors, which may arise out of or result from User’s Operations or use of the Facilities and Airport property, and/or activities conducted in connection with or incidental to this Agreement. This indemnity provision shall apply regardless of the nature of the injury or harm alleged, whether for injury or death to persons or damage to property, or whether such claims are alleged as common law, statutory, or constitutional claims, or otherwise. This indemnity provision shall apply whether the basis for claims, suit, demand, and/or action may be attributable in whole or in part to the User or any of its owners, officers, directors, agents, representatives, employees,

5 members, visitors, invitees, contractors, or subcontractors, or to anyone directly or indirectly employed by any of them.

IX. Insurance
[CITY – ENTER INSURANCE REQUIREMENTS PROVIDED BY RISK MANAGER] X. Termination of Agreement
Either Party may terminate this Agreement at any time. The City may terminate this Agreement immediately for safety violations or non-compliance with any Agreement terms herein.

XI. Compliance with Laws
The undersigned User certifies that User shall agree to abide by and comply with all Airport Rules and Regulations now in force, or which may hereafter be in force, pertaining to the Airport. The judgement of the Airport Director of the violation of any such law, ordinance, rule, regulation, or requirement shall be conclusive evidence of that fact.

Furthermore, the undersigned User certifies that User shall agree to abide by and comply with all conditions, requirements, and terms of any existing and future federal and state grant agreement pertaining to the Airport.

Failure to comply with any of these certifications shall cause immediate revocation and cancellation of this Agreement.

IN WITNESS WHEREOF, this Agreement has been executed by the duly authorized officers and representatives of each of the Parties on the date first shown above.

CITY OF HOLLISTER

David Mirrione, City Manager Date

USER

Melanie Scherer, Founder Date
Spay Neuter Imperative Project California

EXHIBIT A: DESIGNATED FACILITIES

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 21, 2025
REPORT # Police-2025-04

AGENDA ITEM: A RESOLUTION ACCEPTING A GRANT FROM THE CALIFORNIA

COMMISSION OF PEACE OFFICER STANDARDS AND TRAINING FOR A TEAM

BUILDING WORKSHOP FOR THE SUPERVISORY STAFF OF THE HOLLISTER

POLICE DEPARTMENT

DEPARTMENT: Police
DEPARTMENT HEAD: Carlos Reynoso, Police Chief
STAFF CONTACT: Carlos Reynoso, Police Chief

RECOMMENDED ACTION: Adopt a resolution accepting the reimbursement grant from the California Commission of Peace Officer Standards and Training for the supervisory staff at the police department to attend a Team Building Workshop.

DISCUSSION: The California Commission of Peace Officer Standards and Training (POST) offers a reimbursement of up to $5,000 of expenses for police department supervisory personnel to attend a Team Building Workshop. The Team Building Workshop (TBW) Program pairs independent specialized consultant services with the management team of a local agency to assist with problem solving, developing organizational goals and objectives, and/or team building within the agency. POST has an approved list of over 20 presenters to present/facilitate the workshop. The facilitation of the workshop by a POST-approved, impartial, non-client agency employee is crucial to the success of each workshop. Only POST-approved presenters on the provided list may be selected to conduct the workshop.

Upon approval, the client agency is responsible for selecting a presenter from the list.

Once a presenter has been selected and agrees to present the TBW for the organization, the presenter typically starts an interactive three-phase process that includes:

Identification of Need: The POST-certified presenter will survey the agency to develop preliminary information about the problem(s) and/or issue(s) to be addressed in the workshop and agree with the client agency on how long the workshop will be (16 or 24 hours).

Workshop Session: Sixteen (16) to twenty-four (24) hours are set aside for group work at a location selected by the client agency. During the workshop, an action plan is developed to solve identified problems, set goals or objectives, and/or team build. The agency will return the completed TBW Action Plan to POST within 90 days.

Follow-up Evaluation: The presenter is required to contact the agency following the workshop to aid in the implementation of action items identified in the Action Plan.

The presenter will work with the agency to complete all three phases and assist in the implementation of the action items described in the completed TBW Action Plan. The agency is required to submit the completed TBW Action Plan to POST within 90 days.

Every year, POST selects 70 departments from across the state that have applied for the workshop. This year, the Hollister Police Department has been selected.

The presenter is paid directly by POST. The Team Building Workshop expenses such as accommodation, per diem for staff, and conference room rental is reimbursed up to $5,000 per event.

FISCAL IMPACT: The department has budgeted up to $10,000 from the current training budget for the workshop, and the POST reimbursement historically can take several months to be paid back to the city.

PREVIOUS COUNCIL OR COMMISSION ACTION: NONE.

CEQA: N/A

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

ACCEPTING A GRANT FROM THE CALIFORNIA COMMISSION OF

PEACE OFFICER STANDARDS AND TRAINING FOR A TEAM

BUILDING WORKSHOP FOR THE SUPERVISORY STAFF OF THE

HOLLISTER POLICE DEPARTMENT

WHEREAS, the California Commission of Peace Officer Standards and Training (POST) offers a Team Building Workshop (TBW) grant of up to $5,000; and

WHEREAS, every year, POST awards 70 police departments from throughout the state of California to participate in the workshop program; and

WHEREAS, the Hollister Police Department has been awarded one of the grants for this year; and

WHEREAS, the Team Building Workshop (TBW) Program pairs independent specialized consultant services with the management team of a local agency to assist with problem solving, developing organizational goals and objectives, and/or team building within the agency; and

WHEREAS, the facilitation of the workshop by a POST-approved, impartial, non-client agency employee is crucial to the success of each workshop.

WHEREAS, the Hollister Police Department staff can benefit from the workshop and work with the facilitator to improve in the efficiency and effectiveness of our staff as we provide the services to our community.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister accepts a grant from the California Commission of Peace Officer Standards and Training for a Team Building Workshop for the supervisory staff of the Hollister Police Department.

Resolution No. 2025-XX

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on April 21, 2025, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on April 21, 2025 at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on April 21, 2025.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 21, 2025
REPORT # Public Works-2025-25

AGENDA ITEM: A RESOLUTION APPROVING THE INITIATION OF PROCEEDINGS

FOR THE LEVY AND COLLECTION OF ANNUAL ASSESSMENTS FOR
LANDSCAPE AND LIGHTING DISTRICT NO. 93 - 1 AND ORDER THE CITY

ENGINEER TO PREPARE AND FILE THE REQUIRED REPORT WITH THE CITY CLERK

DEPARTMENT: Public Works
DEPARTMENT HEAD: William Via, Public Works Director
STAFF CONTACT: Cristian Builes, Associate Engineer

RECOMMENDED ACTION: Adopt a resolution approving the initiation of proceedings for the levy and collection of the FY 2025/2026 Annual Assessment for Landscape and Lighting District No. 93-1 and order the City Engineer to prepare and file the required Report.

DISCUSSION: On July 6, 1993, the City Council adopted Resolution No. 93-111, which ordered the formation, levy, and collection of assessments of Landscape and Lighting District No. 93-1 pursuant to the Landscaping and Lighting Act of 1972. Each year the annual renewal proceedings must be initiated by resolution.

The assessment will be used for operation, maintenance, and services of the lighting and landscaping installed or to be installed within the public right of way and easements. The work generally includes care and upkeep of the perimeter sound wall, landscaping, street trees, irrigation systems, street improvements, a bio -retention pond, street lighting, energy, and facility maintenance and replacement.

Staff is preparing the required Report. At a future City Council meeting, the City Council may approve the Report, as filed, or modified. After approving the Report, as filed, or as modified, the City Council may adopt a resolution of intention.

After the adoption of the resolution of intention, the City Coun cil will hold a public hearing. All interested people shall be afforded the opportunity to hear and be heard.

The City Council shall consider all oral statements and written protests. The City Council may order changes to the report. The City Council may adopt a resolution approving the report, as originally proposed, or as changed by it.

FISCAL IMPACT: The City will incur staff costs in conducting the proceedings and preparing the report. The anticipated assessment revenue is approximately $223,000.

PREVIOUS COUNCIL OR COMMISSION ACTION: N/A

CEQA: This action does not constitute a project under the California Environmental Quality Act (CEQA) and review under CEQA is not required.

ATTACHMENTS: Resolution

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

APPROVING THE INITIATION OF PROCEEDINGS FOR THE LEVY AND

COLLECTION OF ANNUAL ASSESSMENTS FOR LANDSCAPE AND
LIGHTING DISTRICT NO. 93 - 1 AND ORDER THE CITY ENGINEER TO

PREPARE AND FILE THE REQUIRED REPORT WITH THE CITY CLERK

WHEREAS, on May 17, 1993, the City Council of the City of Hollister adopted Resolution No. 93 - 81 which declared its intention to form, levy and collection of assessments against parcels of land within the boundary of Landscape and Lighting District No. 93 -1 (District) to pay for the costs and expenses of operating, maintaining and servicing landscaping and lighting located within the public right-of-way and easements, pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (Act); and

WHEREAS, on July 6, 1993, the City Council adopted Resolution No. 93 -111 which ordered the formation of the District pursuant to the Act; and

WHEREAS, the development complied with the conditions to install lighting and landscaping improvements within public rights-of-way and easements, and post energy and maintenance bonds for the operation and service of the facilities and plantings; and

WHEREAS, the development had a condition upon their subdivision map to form and/or irrevocable waive protest and submit their respective lots and/or parcels into a landscaping and lighting district; and

WHEREAS, developments which have previously installed, energized and maintained lighting and landscaping areas have released maintenance bonds and those specific maintenance areas are now part of the City operation and maintenance program; and

WHEREAS, the costs of operation, maintenance, and services of landscaping and lighting improvements is similar to the costs of operation, maintenance, and services outside the District; and

WHEREAS, the benefits received by owners of property within the District are substantially better than benefits received by owners of other property outside of the district area; and

WHEREAS, the Act specifies the requirements to levy and collect annual assessments of the District; and

WHEREAS, it is the desire of the City Council to initiate the proceedings for the levy and collection of the FY 2025 / 2026 annual assessments for Landscape and Lighting District No. 93-1, pursuant to the Act;

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby resolve as follows:

Resolution No. 2025-XX

SECTION 1
The City Manager is authorized to initiate proceedings for the levy and collection of the FY 2025 / 2026 annual assessments for the Landscape and Lighting District No. 93-1.

SECTION 2
The annual assessment shall be used for operation, maintenance and services of the lighting and landscaping installed or to be installed within the public right of way and easements.

SECTION 3
The City Engineer is hereby ordered to prepare and file a report in accordance with the Act, with the City Clerk.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on April 21, 2025, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

____
Jennifer Woodworth, MMC, City Clerk Mary F. Lerner, City Attorney

I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on April 21, 2025 at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on April 21, 2025.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 21, 2025
REPORT # City Manager-2025-24

AGENDA ITEM: PROPOSED FIRE PROTECTION SERVICES CONTRACT

AMENDMENT TERMS WITH THE COUNTY OF SAN BENITO AND THE CITY OF

SAN JUAN BAUTISTA

DEPARTMENT: City Manager
DEPARTMENT HEAD: David Mirrione, City Manager
STAFF CONTACT: David Mirrione, City Manager

RECOMMENDED ACTION: Receive report and provide City Manager direction regarding the Fire Protection Services contract amendment terms with the County of San Benito and the City of San Juan Bautista and the Fire District Feasibility Study.

DISCUSSION: Since 2013, the City of Hollister has provided fire protection services via a contract to the County of San Benito and the City of San Juan Bautista. Since the inception of the first contracts, the contracts were renegotiated in 2016 and 2019. At the request of the City Council, staff provided a presentation regarding the fire services contracts on May 6, 2024. On June 4, 2024, the City Council expressed the intent to issue a notice of termination regarding the fire services contracts with the County of San Benito and the City of San Juan Bautista. To comply with Council’s direction, staff drafted the necessary resolution and notices of termination and received approval from the City Council on June 18, 2024 to issue the notices. These notices were issued on June 20, 2024 and would adjust the termination date of the contracts from December 31, 2025 to March 17, 2025. These documents formally informed the respective agencies of the City’s intention to terminate the fire services contracts; however, the notices also indicated that the City was willing to work with the agencies in lieu of termination. City staff then worked with the staff from both agencies to renegotiate the terms of the contracts.

On January 7, 2025, the City Council created an ad-hoc committee to negotiate the fire protection contracts and appointed Mayor Stephens and Councilmember Resendiz to serve on the committee. On January 21, 2025, the City Council directed the City Manager to rescind both 270-day termination notices. By rescinding the notices, the contracts were then set to expire on their original expiration date of December 31, 2025. However, the current contracts have provisions to automatically extend an additional calendar year if the contracts are not terminated according to the contract terms. As such, on March 24, 2025, the City Council subsequently agreed to issue a new 270-day notice to prevent the contracts from being automatically extended. The new 270-notices were then issued to the County of San Benito and the City of San Juan Bautista on March 25, 2025.

Concurrently to the negotiations, the three jurisdictions have partnered to conduct a Fire District Feasibility Study with the City of San Juan Bautista serving as the lead agency.

The City of San Juan Bautista issued a Request for Proposals for the study and recently awarded a contract to Baker Tilly. This project will be overseen by the Fire Protection Advisory Committee, which is comprised of two elected officials from each of the three jurisdictions.

Since the formation of the City of Hollister’s ad-hoc committee, negotiations have been actively underway. As a result of these negotiations, the ad -hoc committee finalized a set of proposed terms for both the County of San Benito and the City of San Juan Bautista contract amendments which are included as attachments to this agenda item along with the current fire protection contracts for both agencies. These amendments were presented to the City Council at its March 17, 2025 meeting and consensus was reached to bring the amendments back to Council for approval of the proposed terms.

On March 18, 2025, the County of San Benito Board of Supervisors convened via a special meeting to review and discuss the proposed amendment terms. The Board of Supervisors voted to provide staff direction to return to legal to review and to return Amendment #1 for Board review and approval. On March 20, 2025, the County of San Benito Board of Supervisors convened via a special meeting to consider the approval of Amendment #1 to the Fire Protection Services Agreement and provide staff direction if desired. The Board of Supervisors voted to reject Amendment #1 and counteroffer with Amendment #1 contingent upon removal of the paragraph included in Section 1.C of the amendment that references the ability of the City of Hollister to “brown out” Station 3 at its sole discretion.

At the March 18, 2025 San Juan Bautista City Council meeting, the San Juan Bautista City Council reviewed and discussed the proposed amendment terms. The San Juan Bautista City Council voted to reject the proposed amendment, requested their fire negotiations ad-hoc committee hold negotiations with both the City of Hollister’s and the County of San Benito’s fire negotiation ad-hoc committees, and to include the City of Hollister Fire Chief, the Interim City Manager of San Juan Bautista, and the City Manager of Hollister in these negotiations.

At the March 21, 2025 Special Meeting of the Hollister City Council, staff provided a report regarding the requests of both the County of San Benito and the City of San Juan Bautista. Staff also provided an update regarding potential options moving forward. Upon reviewing the potential options, receiving public comment, and holdin g a discussion, the City Council directed the City Manager via consensus on the option below.

Option E
 Minimum 3-0 staffing at stations
 Prepare set of proposed terms that treat the County and City of San Juan Bautista as one partner
 One comprehensive price and set of terms
 Terms prepared in partnership with the Hollister Fire Negotiations Ad -Hoc Committee, Fire Chief, Fire Union President, and City Management  County of San Benito and San Juan Bautista to work together to develop partnership to meet the proposed terms of the City of Hollister  Each agency provides City of Hollister with one-time payment for Fiscal Year 2024- 25 within 30 days to compensate the City of Hollister for the financial impact during the ongoing negotiating process
 Issuance of 270-day termination notices to the County of San Benito and the City of San Juan Bautista
 Inclusion of 90-day provision to complete negotiations

During prior legal review of the Contracts, it was determined that they would terminate on the 270th day after the provision of notice. This assessment remains correct; however, upon additional review and reassessment of potential implications regarding such notice, it was the recommendation of the City Attorney that the 270-day notice should be provided in a manner that ensures the 270-day expiration will occur within the current contract term. This approach provided greater procedural clarity and reduced potential complications related to the termination process.

Although it was the original intention of the City Council to consider all components of Option E concurrently at the April 7, 2025 Hollister City Council meeting, upon legal review, it was determined that the 270-day notice of termination should be issued separately, as described above, to ensure proper alignment with contractual timelines.

This procedural necessity required staff to bring the termination notices forward for approval at the March 24, 2025 Special Meeting of the Hollister City Council. The termination notices were unanimously approved and the notices were issued on March 25, 2025.

Since receiving direction at the March 21, 2025 Special Meeting of the Hollister City Council, the City of Hollister’s Fire Negotiations Ad-Hoc Committee (Mayor Stephens and Councilmember Resendiz) have been meeting with the City Manager, Fire Chief, and the President of the Firefighters’ Union, to develop the proposed terms that align with Option E.

Past analysis of the cost of providing services to Hollister’s partner agencies primarily focused on the time that Fire Department personnel spent on calls. To offer a different perspective, staff evaluated the perceived advantage to the City of Hollister of having four (4) stations/fire companies that could respond within the City, compared to having only two (2) stations if the City did not provide fire services to the County of San Benito and City of San Juan Bautista. This analysis included all calls from January 1, 2022, through March 28, 2025.

Staff evaluated the perceived benefit to the City of Hollist er using a comprehensive two- step methodology. This analysis began with identifying which station was dispatched as the primary responding unit for each call and determining which jurisdiction received the service.

The first step in the analysis involved determining the total net cost of providing fire services. Staff began with the total fire department budget for the year. From this budget, they subtracted all collected revenue. They also subtracted projected revenue expected for the remainder of the year. Contract payments from partner jurisdictions (County and City of San Juan Bautista) were also subtracted. This calculation produced the total net cost of fire services that needed to be allocated among the three jurisdictions.

To fairly determine the City's proportional benefit from fire services, staff performed two distinct calculations. In the first approach, staff attributed to the City of Hollister all calls originating from Stations 1 and 2, regardless of where those units actually responded.

Additionally, any calls where Stations 3 and 4 responded to incidents within City limits

were included. This produced a percentage of total calls that could be attributed to the City based on station origin plus in-City responses.

The second calculation focused exclusively on where incidents occurred. All incidents occurring within City limits were attributed to the City, regardless of which station responded. Incidents outside City limits were attributed to the appropriate partner jurisdiction. This produced a percentage based purely on geographic location of incidents.

Staff then averaged these two percentages to determine the “perceived benefit” to the City of Hollister. This average percentage was applied to the remaining net cost of fire services (the total budget minus all revenues and contract payments). After accounting for all current payments from partner jurisdictions, staff calculated that the remaining balance was $3,914,711. This amount was rounded down to determine the shortfall in combined payments from the partner agencies, meaning these jurisdictions were not covering their proportional share of costs based on the benefit they received. This methodology provides a balanced approach that considers both station utilization and geographic service distribution when determining the equitable cost allocation among the three jurisdictions.

Based on this methodology, the Fire Negotiations Ad-Hoc Committee developed the following terms which were approved by the City Council on April 7, 2025.

Option E: Proposed Terms

 Fiscal compensation based on Fiscal Year
 Fiscal Year 2025-26 Compensation increase for both County of San Benito and City of San Juan Bautista:
o $3,900,000 increase for Fiscal Year 2025-26
o Annual cost escalator: 8.0%
o New combined compensation rate with cost share to be determined amongst the County of San Benito and the City of San Juan Bautista.  Fiscal Year 2025-26: $6,520,945
 Fiscal Year 2026-27: $7,042,621
 Fiscal Year 2027-28: $7,606,031
 One-time payment
o $1,150,000 to assist in the offset of fire services costs during Fiscal Year 2024-25. This is due to the prolonged negotiation period.  Term End Date:
o June 30, 2028
 Lease and Utilities at San Juan Bautista Fire Station #4 o Section D-6 of Attachment D (“Specific Terms and Conditions”) of San Juan Bautista’s Agreement entitled “Facility Agreement” to be removed in its entirety and no longer be in effect.
 Impact Fees
o Allow for reimbursement for allowable expenses per both agencies impact fee study. Reimbursements allowable from the effective date of studies through the end of the term
 Development Review and Inspection Fees
o County and City of San Juan Bautista to reimburse City of Hollister quarterly

for all fees collected by County for development review and in spections per City of Hollister current fee schedule at the time of service delivery.  Santa Cruz Regional 911
o County shall reimburse City of Hollister for SCR911 County ambulatory expenses charged to the City of Hollister since January 1, 2019, which were previously to have been reimbursed by County. Reimbursement to be made within ninety (90) days of receiving the final calculations from SCR-911. o Additionally, parties shall collaborate with the Santa Cruz County Regional 9-1-1 Dispatch Center to develop and implement protocols that effectively prioritize emergency service calls within San Benito County. These protocols shall aim to reduce unnecessary public service calls, false alarms, and long-distance resource dispatches. The parties acknowledge that service levels within the incorporated areas of Hollister and San Juan Bautista will exceed those provided to unincorporated areas of San Benito County. In non-exigent circumstances, as determined by established dispatch protocols, EMS ambulances may be dispatched without accompanying firefighting resources.
 Any additional cost recovery efforts implemented by the City of Hollister will not result in a reduction of compensation from the County of San Benito or the City of San Juan Bautista.
 Termination provision
o 270-day notice required
o The intrinsically interdependent nature of fire services between San Juan Bautista and the County of San Benito creates a situation where neither entity can effectively maintain adequate servic e levels independently. This interdependence is evident in the shared personnel, equipment, training resources, dispatch systems, and mutual aid arrangements that have evolved to serve our communities efficiently. To protect both jurisdictions from severe operational disruptions, unsustainable cost increases, and potential public safety compromises that would result from unilateral withdrawal, the City's proposal must include robust mutual cancellation provisions whereby termination by one party (County of San Benito or San Juan Bautista) automatically triggers service cancellation for both entities.

This approach recognizes the practical reality that our current service model’s financial viability and operational effectiveness depend on continued participation from both the City of San Juan Bautista and the County of San Benito, with neither entity possessing the independent capacity to maintain equivalent service levels without the other's involvement in the established collaborative framework.

After the approval of proposed terms by the Hollister City Council, staff delivered the proposed terms to the County of San Benito and the City of San Juan Bautista. The County of San Benito and the City of San Juan Bautista would then determine how they propose to share the proposed costs. The City would then add the new cost share ratios along with the other proposed terms into new contract amendments with both parties.

One condition of Option E is a 90-day negotiation period upon approval of the proposed terms by the Hollister City Council. If the 90-day negotiation period lapses prior to reaching an agreement with the County of San Benito and the City of San Juan Bautista,

the City of Hollister will continue to provide services until the expiration of the agreemen t on December 20, 2025.

The ad hoc committees of the County of San Benito and the City of San Juan Bautista met on April 11, 2025, to evaluate the City of Hollister’s recent proposal. Since the Hollister City Council’s proposal was for the County of San Benito and the City of San Juan Bautista to meet to work on the fire protection services contract amendments under the parameters approved by the Hollister City Council on April 7, 2025 , the City of Hollister’s ad hoc committee did not attend the first meeting although the Fire Chief did attend the meeting as Chief Goulding serves as the Fire Chief for all three jurisdictions.

The Hollister Fire Negotiations Ad-Hoc Committee did not have the authority to attend this first meeting.

On April 15, 2025, the County of San Benito Board of Supervisors held a Special Meeting where the board received an update from staff and their ad-hoc committee regarding the proposed amendment terms. The Board of Supervisors voted to reject the City of Hollister’s amendment terms and propose the terms that they approved on March 20, 2025. Additionally, the Board of Supervisors has created a new County Fire Department Ad hoc to explore the formation of a County Fire Department. On April 22, 2025, the Board of Supervisors will receive a report on fire protection services where staff is recommending, “moving forward with scheduling a meeting with the County Fire Department Ad hoc to proceed and initiate recommendations with the assistance of the consultants with the creation of a new fire department, and further discuss prospects for a fire protection partnership with San Juan Bautista.” Additionally, County staff is recommending “that the County pause its participation in the Fire Feasibility Study until a later date to be determined so the County can redirect its portion of the cost to its own fire protection services.” This proposal is requesting a minimum of 2-0 staffing at Fire Station #3 which is a City of Hollister owned fire station located at the Hollister Municipal Airport.

On April 15, 2025, the San Juan Bautista City Council received an update from staff and their ad-hoc committee regarding the proposed amendment terms. The San Juan Bautista City Council gave the following direction to staff:
 Propose the contract amendment that their City Council rejected on March 18, 2025.
 Continue moving forward with the Fire District Feasibility Study  Consider a Request for Proposal (RFP) to secure long-term comprehensive fire protection and emergency medical services.
 Consider a regional fire protection services partnership with the County of San Benito via an RFP

It should be noted that both the County of San Benito and the City of San Juan Bautista’s contract amendment proposals call for a minimum of 2 -0 staffing which is outside of the City of Hollister’s parameters as defined in Option E of a minimum of 3 -0 staffing at all City of Hollister operated fire stations.

City of Hollister staff will provide a presentation on the proposed terms approved by the County of San Benito and the City of San Juan Bautista and will seek further direction from the City Council. Additionally, staff will seek direction regarding proceeding forward with the Fire District Feasibility Study.

FISCAL IMPACT: N/A

PREVIOUS COUNCIL OR COMMISSION ACTION: April 7, 2025: The City Council approved new Fire Protection Services contract amendment terms. These terms are included in this staff report.

CEQA: Not a project under CEQA.

ATTACHMENTS:

1. 2019 County of San Benito Fire Protection Services contract

2. 2019 City of San Juan Bautista Fire Protection Services contract

CONTRACT
The County of SAN BENITO ("COUNTY") and CITY OF HOLLISTER ("CONTRACTOR") enter into this contract which shall be effective on the date stated in Paragraph 1.

1. DURATION OF CONTRACT.

This contract shall commence on January 1, 2019 and terminate on December 31, 2025.

This contract shall be automatically renewed on January 1, 2026, and each January 1st for three (3) successive one year terms, unless terminated pursuant to this contract.

2. SCOPE OF SERVICES.

CONTRACTOR, for COUNTY's benefit, shall perform the services specified in Attachment A to this contract. Attachment A is made a part of this contract.

3. COMPENSATION FOR SERVICES.

In consideration for CONTRACTOR's performance, COUNTY shall pay compensation to CONTRACTOR according to the terms specified in Attachment B. Attachment B is made a part of this contract.

4. GENERAL TERMS AND CONDITIONS.

The rights and duties of the parties to this contract are governed by the general terms and conditions mutually agreed to and listed in Attachment C. Attachment C is made a part of this contract.

5. INSURANCE LIMITS.

CONTRACTOR shall maintain the following insurance policy limits of coverage consistent with the further insurance requirements specified in Attachment C. (a) Comprehensive general liability insurance: $1,000,000 (b) Professional liability insurance: n/a
(c) Comprehensive motor vehicle liability insurance: $1,000,000 The above insurance requirements may be met through the Contractor's program of self-insurance and insurance through the California Affiliated Risk Management Authority (CARMA).

6. TERMINATION.

The number of days of advance written notice required for termination of this contract is 270 days.

Revised 10/30/18 Page 1 of 2

7. SPECIFIC TERMS AND CONDITIONS (check one)
[ There are no additional provisions to this contract.
[ X ] The rights and duties of the parties to this contract are additionally governed by the specific, additional terms mutually agreed to and listed in Attachment D.

Attachment D is made a part of this contract.

8. INFORMATION ABOUT CONTRACT ADMINISTRATORS.

The following names, titles, addresses, and telephone numbers constitute the pertinent information for the respective contract administrators for the parties.

Contract Administrator for COUNTY:

Ray Espinosa
County Administrative Officer
481 Fourth Street
Hollister, CA 95023
(831) 636-4000 (831) 636-4300 x11
(831) 636-4010 FAX (831) 636-4310 FAX
Contract Administrator for CONTRACTOR
William B. Avera
City Manager
375 Fifth Street
Hollister, CA 95023

APPRO BY
Anthony Botelh
Chair, San Benito County Board of Supervisors
Date: Ii/lo/q5
APPRWED AS TO LEGAL FORM:

O.)-Lbc_a-c(401
Barbara Thompson, County Co sel

Y CO RACTQ
Ignacio Velazq
Mayor, City of Hollister
Date:

APPROV AS TO LEGAL FORM:

Jaso pperso C ty Attorney
ATTEST:

Christine B1ck MMCc.Crti:Clerk
Revised 10/30/18 Page 2 of 2

ATTACHMENT A
Scope of Services
A-1 OVERVIEW
The Fire Protection Services to be provided by CONTRACTOR shall consist of Structural Fire Protection, Vegetation Fire, Vehicle Accident, Pre-Hospital Emergency Medical Services, Hazardous Material Incident, Technical Rescue Services, Hazardous Conditions Response (flooding, downed power lines, earthquake, etc.), Fire Prevention Services, Fire Investigations, Fire Inspections and Pre-Planning Services for the County Resource Management Agency (RMA).

Additionally, the COUNTY hereby contracts with the CONTRACTOR to provide administrative and operational management of fire services within the County. The CONTRACTOR Fire Chief is also delegated the authority by the COUNTY Board of Supervisors to act as the County Fire Chief which includes the delivery of fire protection, emergency medical service, fire prevention investigative services and other duties associated with a full service fire department and cooperative fire protections program for the County of San Benito.

A-2 OBJECTIVES
The parties define the following objectives to be met by CONTRACTOR in accordance with the terms of the agreement.
• ADMINISTRATIVE ACCOUNTABILITY: The Fire Chief shall present biannually to the San Benito County Board of Supervisors a report on administration policies and fire issues and will seek guidance on county fire department questions or concerns ensuring the County has input with regard to fire services provided and future goals of the Department, as well as status of training, staffing, costs, call times, etc. In the event that the Fire Chief is unable to provide the biannual report due to unforeseen and unplanned conflicts, the Fire Chief may assign a designee to repot in his/her place.
• FINANCIAL: Provide the level of service described in this agreement while operating the fire services in a cost effective and efficient manner.
• MANAGEMENT: Provide a coordinated management program in order to effectively serve the needs of the County.
• RESERVE FIREFIGHTERS: Strengthen recruitment and retention of an effective force of reserve Firefighters through improved communications, working relationships, and benefits as determined by the Contractor.
• JURISDICTION: Hollister Fire Department has jurisdiction within the boundaries of San Benito County and Hollister City limits with the exception of the Aromas Tri-County Fire Protection District.
• FACILITIES: Identify and recommend an effective inventory of facilities to serve the COUNTY and meet the needs of the Department.

Revised 10/30/18 Attachment A: Page 1 of 6

• PRE-PLANNING AND FIRE INSPECTIONS: Assist County Building Official and RMA with pre- planning and inspection services as they relate to the Fire Department and the requirements of Title 19 and Title 24 of the California Building Codes. Applications shall receive initial review and be processed within ten (10) business days. The county reserves the right to hire or utilize its own staff or contracted staff to provide these services as needed. • VEHICLES & EQUIPMENT: Hollister Fire Department will operate a comprehensive vehicle and equipment program addressing replacement, maintenance and future purchases. • FIRE PREVENTION: Provide a comprehensive fire prevention program. • TRAINING: Ensure that all personnel including Reserves are required to complete training requirements to carry out their duties and responsibilities and are afforded opportunities to develop skills and abilities beyond the minimum requirements of the Department. • FIRE SUPPRESSION: Provide the highest level of structural fire suppression services within the resources available to the Department.
• EMERGENCY MEDICAL SERVICES: Provide pre-hospital emergency medical services as defined by Title 22 and adhere to local EMS policies, procedures, certifications or reporting requirements, and participate in EMS system stakeholder meetings, including, but not limited to:

Base Station, Pre-Hospital Advisory, EMCC, and SCR911 Fire/EMS Task Force and User Meetings. • COMMUNICATIONS: CONTRACTOR is responsible for the ongoing management and cost of fire department related emergency 911 communications including dispatching and call taking (currently contract through Santa Cruz Regional 911) with the exception of any Capital Infrastructure needs.
• DISASTER PREPAREDNESS & RESPONSE: Ensure that the Department maintains the ability to respond to major emergencies and disasters through participation in all local exercises and training that are consistent with the County Operational Area Emergency Operations Plan. In the event of a local, state, or presidential proclaimed/declared disaster, CONTRACTOR shall follow protocols and procedures as defined in the Standardized Emergency Management System, California Emergency Services Act, San Benito County Operational Area Emergency Operations Plan, and any other applicable plan, policy, or system, including communicating/coordinating with the appropriate county official or staff for response, recovery, and mitigation activities.

A-3 PROPOSED STAFFING & TRAINING LEVELS
Staffing levels, training levels, use of auto/mutual aid agreements, unless otherwise agreed to, in writing, by the parties to this Agreement, shall be comprised of paid full time fire professionals with a ranking of one (1) Fire Chief, one (1) Battalion Chief per shift, one (1) Prevention Battalion Chief, and a combination of Fire Captains, Fire Engineers, and Firefighters to staff the four (4) engine companies covering the City and COUNTY.

Three shifts of engine companies per fire station will provide no less than a 2 (two) person response to all incidents on the CONTRACTOR staffed COUNTY designated engine and on the CONTRACTOR staffed Revised 10/30/18 Attachment A: Page 2 of 6

San Juan Bautista engine located within the San Juan Bautista city limits, and no less than a three (3) person response on all CONTRACTOR staffed engines located within the CONTRACTOR city limits (station 1 on Fifth Street and Station 2 on Union Road).

A-4 RESPONSE
Fire Companies will be dispatched from SCR911 as directed by the Fire Chief to meet the needs of the incident and provide the resources required. SCR911 provides pre-event /incident planning for calls for service and emergency medical dispatch. Fire Companies are assigned by the Chief to meet the need for each type of incident. Additional resources may be requested dependent upon the incident.

Response goals have been established to allow CONTRACTOR and COUNTY to evaluate the effectiveness of the Fire Department response times. The department has four pre-established zones (see images below for maps) based on station location. Each response zone identifies the response times that the department aims to reach to the 90th percentile. For calls that fall outside of the pre-defined response zones, such as those in the southern, rural portion of the county, adequate response times are defined using the following formula: Distance in miles from the nearest Hollister Fire Station at a rate of 35 miles per hour. For example, a call that is 35 miles from the nearest fire station should take the first apparatus 60 minutes or less to arrive. On a case by case basis, should weather, traffic, call queuing, or any other unforeseen complication to the response occur, an exemption may be granted and thus not counted towards the 90th percentile goal.

Response times are defined as the time from initial notification by dispatch to the assigned apparatus to arrival of the first unit on scene of the call for service.

Hollister Fire Stations Response Times
- ....-
X..
ti
- •
1 ;1 \II I • • IV:,
Station Response Time Boundaries
HOL1 • 0 - 4 HOLI - 4 HOL3 - 4 HOL4 0 - 4
HOL1 : 4 - 6 HOL2 . 4 - 6 HOL3 4.6 HOL4 . 4 - 6
HOL1 . 6 - 8 IIIIIMOL2 6 - 8 IN HOL3 6 - 8 MI HOL4 6 - 8 Stations
• Existing
c Proposed
Revised 10/30/18 Attachment A: Page 3 of 6

Hollister Fire Stations Response Times
11 - -;••• _
• I..
• •
Station Response Time Boundaries
HOLI : 0 - 4 HOL2 : - 4 HOL3 :0 - 4 HOL4 : 0 - 4
HOL1 : 4 -6 -- • HOL2 • 4 - 6 < HOL3 :4 - 6 HOL4 : 4 - 6 HOL1 : 6 - 8 In HOL2 : 6 - 8 I. HOL3 : 6 - 8 In HOL4 : 6 - 8 (Maps courtesy of Santa Cruz Regional 911)
A-5 FIRE STATION
Stations
• Existing
c Proposed
Four (4) Fire Stations are proposed to provide countywide fire services. Station 1 is owned and operated by the City of Hollister and is located at 110 Fifth Street, Hollister. Station 2, also owned by the City of Hollister, is located at 1000 Union Road, Hollister.

Station 3 is temporarily located within the City of Hollister's Municipal Airport located at the termination of Aerostar Way. Should the County of San Benito desire to continue work on Station No. 3 to be located at the intersection of Rosa Morada and Fairview Road, or select a different location in the unincorporated area of the county as determined by the Board of Supervisors, upon completion it will become the new location of Station 3.

Station 4, located at 24 Polk Streets, San Juan Bautista, is owned by the City of San Juan Bautista and operated by CONTRACTOR.

A-6 FIRE APPARATUS AND FIRE VEHICLES
Initially, fire apparatus and fire vehicles will include both City/County-owned vehicles with preventive maintenance to be provided by the City of Hollister. The County will maintain ownership and insurance coverage for the county-owned vehicles listed in this agreement. CONTRACTOR will maintain insurance coverage for all liabilities in accordance with California Vehicle Code Sections 17000, et. seq., which may arise out of the operation of said vehicles.

Revised 10/30/18 Attachment A: Page 4 of 6

The Contractor upon contract execution shall commence the purchase process of one (1) Type 1 Engine, one (1) Type 3 Apparatus, and one (1) Off-Road Water Tender. Delivery of said apparatus is anticipated to take 12 to 18 months. Should the COUNTY or CONTRACTOR elect to terminate this contract, COUNTY shall be given the option to purchase the apparatus at a prorated amount based on the fair market value of the vehicle. For COUNTY owned Vehicles, CONTRACTOR shall:
a) Provide fuel, oil, lubrication, batteries, tires, brakes and tubes. b) Repair, exchange, or replace when necessary accessory motors, hoses, pumps, spotlights, sirens, fire extinguishers and all other accessories affixed to or supplied when vehicles were accepted by the CONTRACTOR for operation.
c) Make such reasonable repairs to said vehicles (not including painting) as may be necessary to keep the vehicles in operating condition; provided, however, that CONTRACTOR may cease to make further repairs on any vehicles when CONTRACTOR determines that the repair costs during the period of this agreement shall exceed $10,000 for any one occurrence, or will exceed the market value of the vehicle. In this event, or if the CONTRACTOR determines that a vehicle is not fit for further use because of obsolescence, deterioration, or damage, the CONTRACTOR shall not be required to repair the vehicle or maintain it in use. d) COUNTY, or the COUNTY through its insurance company, shall pay to the COUNTRACTOR the cost of all accident repairs in excess of $2,000 per occurrence.

For all fire equipment and vehicles, CONTRACTOR shall keep a record regarding maintenance and repairs. All COUNTY personal property provided to CONTRACTOR for the purpose of fire protection services shall be marked and accounted for by CONTRACTOR in a manner that will identify the property as belonging to the COUNTY if the equipment is later returned to the County.

CONTRACTOR shall return COUNTY's current Fire Apparatus upon delivery of new fleet apparatus being placed "in service".

All fire apparatus assigned to COUNTY station 3 and City of San Juan Bautista station shall be marked as:

County of San Benito Fire Department and City of San Juan Bautista Fire Department respectively as approved by COUNTY and the City of San Juan Bautista. At the discretion of the fire chief, CONTRACTOR may opt to mark all apparatus, regardless of station location or ownership, with the logo/patch/seal of all three jurisdictions whom are partner to this contract with the written approval of the design by COUNTY.

A7 INVENTORY LIST
An inventory listing of all capital and controlled assets owned by the County shall be provided to the County Auditor annually, upon completion of the fiscal year or as specified by the Auditor. Any obsolete, damaged, or unneeded equipment shall be provided back to the County for disposal pursuant to the County's surplus property policies.

END OF ATTACHMENT A
Revised 10/30/18 Attachment A: Page 5 of 6

ATTACHMENT B
Payment Schedule
B-1. BILLING
Charges for services rendered pursuant to the terms and conditions of this contract shall be invoiced on the following basis: (check one)
[
[ ]
[x ]
One month in arrears.

Upon the complete performance of the services specified in Attachment A.

The basis specified in paragraph B-4.

B-2. PAYMENT
Payment shall be made by COUNTY to CONTRACTOR at the address specified in paragraph 8 of this contract, net thirty (30) days from the invoice date.

B-3. COMPENSATION
COUNTY shall pay to CONTRACTOR according to the following schedule:

Calendar Year

1. 2019

2. 2020

3. 2021

4. 2022

5. 2023

6. 2024

7. 2025
Optional Years (without prior termination).

8. 2026

9. 2027

10. 2028
Contract Amount
$1,845,000.00
$1,992,600.00
$2,052,378.00
$2,113,949.00
$2,177,367.00
$2,242,688.00
$2,309,969.00
$2,379,268,00
$2,450,646.00
$2,524,165.00
B-4. SPECIAL COMPENSATION TERMS: (check one)
[ ] There are no additional terms of compensation.
[x ] The following specific terms of compensation shall apply:
(a) The CONTRACTOR will invoice the COUNTY quarterly for services rendered. (b) During the initial 24 months of this contract, or until CONTRACTOR has all apparatus in service, whichever occurs first, all parties acknowledge that in the event of a major disaster, loss or need to replace a major piece of equipment, COUNTY shall be responsible to pay to CONTRACTOR the cost of the replacement which may exceed the "not to exceed" amount in B-3 in the paragraph above, such purchases shall be subject to the review and approval of Board of Supervisors. In the case of COUNTY not approving the replacement cost of COUNTY equipment, CONTRACTOR shall be entitled to reduce the level of fire services commensurate with the County equipment no longer in operation.

END OF ATTACHMENT B.

Revised 10/30/18 Attachment B: Page 1 of 1

ATTACHMENT C
General Terms and Conditions
C-1. INDEMNIFICATION.

CONTRACTOR and COUNTY each agree to indemnify, defend and save harmless the other party and the other party's officers and employees, from and against any and all claims and losses whatsoever arising out of, or in any way related to, the indemnifying party's performance under this contract, including, but not limited to, claims for property damage, personal injury, death, and any legal expenses (such as attorneys' fees, court costs, investigation costs, and experts' fees) incurred by the indemnities in connection with such claims or losses. A party's "performance" includes the party's action or inaction and the action or inaction of that party's officers and employees.

C-2. INDEPENDENT CONTRACTOR.

CONTRACTOR and its officers and employees, in the performance of the contract, are independent contractors in relation to COUNTY and not officers or employees of COUNTY. Nothing in this contract shall create any of the rights, powers, privileges or immunities of any employee of COUNTY.

CONTRACTOR shall be solely liable for all applicable taxes or benefits, including, but not limited to, federal and state income taxes, Social Security taxes, or ERISA retirement benefits, which taxes or benefits arise out of the performance of this contract. CONTRACTOR further represents to COUNTY that CONTRACTOR has no expectation of receiving any benefits incidental to employment.

C-3. CONFLICT OF INTEREST.

CONTRACTOR covenants that it presently has no interest and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. CONTRACTOR further covenants that, in the performance of this contract, no subcontractor or person having such an interest shall be used or employed.

C-4. COMPLIANCE WITH APPLICABLE LAWS.

CONTRACTOR shall comply with all applicable federal, state and local laws now, or hereafter, in force, and with any applicable regulations, in performing the work and providing the services specified in this contract. This obligation includes, without limitation, the acquisition, and maintenance of any permits, licenses, or other entitlements necessary to perform the duties imposed expressly or impliedly under the contract.

C-5. PROHIBITION AGAINST ASSIGNMENT AND DLEGATION OF DUTIES.

Except as specifically authorized herein, no rights under this contract may be assigned and no duties under this contract may be delegated by CONTRACTOR without the prior written consent of COUNTY, and any attempted assignment or delegation without such consent shall be void.

C-6 NEGOTIATED CONTRACT.

Revised 10/30/18 Attachment C: Page 1 of 4

This contract has been arrived at through negotiation between the parties. Neither party is to be deemed the party which prepared this contract within the meaning of California Civil Code Section 1654.

C-7. SEVERABILITY.

Should any provision herein be found or deemed to be invalid, this contract shall be construed as not containing such provision, and all other provisions which are otherwise lawful shall remain in full force and effect. To this end, the provisions of this contract are declared to be severable.

C.8 ENTIRE CONTRACT.

This contract is the entire contract of the parties. There is no understanding or contracts pertaining to this contract except as are expressly stated in writing in this contract or in any document attached hereto or incorporated herein by reference.

C-9. TIME IS OF THE ESSENCE.

Time is of the essence in the performance of this contract.

C-10. TERMINATION.

Either party may terminate this contract, with or without cause, at any time. In order to terminate this contract, the terminating party shall give advance written notice to the other party. The termination shall be effective no earlier than the expiration of the number of day specified in paragraph 6 of this contract. The termination notice shall be made as specified in paragraph C-11, below. In the event of termination, COUNTY shall pay CONTRACTOR for all work satisfactorily performed prior to the effective date of the termination.

C-11. NOTICES.

Notices to the parties in connection with the administration of this contract shall be given to the parties' contract administrator personally, by regular mail, or by facsimile transmission as more particularly specified in this paragraph. Notices will be deemed given on:
(a) The day the notice is personally delivered to the contract -administrator or the office of the party's contract administrator; or
(b) Five days after the date the notice is deposited in the United States mail, addressed to a party's contract administrator as indicated in this contract, with first-class postage fully prepaid; or
(c) On the day that the notice is transmitted by facsimile to a party's facsimile number specified in paragraph 6 of this contract, provided that an original of such notice is deposited in the United States mail, addressed to a party's contract administrator as indicated in this contract, on the same day as the facsimile transmission is made.

C-12. RESPONSIBILITY OF CONTRACT ADMINSTRATORS.

Revised 10/30/18 Attachment C: Page 2 of 4

All matters concerning this contract which are within the responsibility of the parties shall be under the direction of, or shall be submitted to, the respective contract administrators or to the party's employee specified, in writing, by the contract administrator. A party may, in its sole discretion, change its designation of its contract administrator and shall promptly give written notice to the other party of any such change.

C-13. MATERIALITY.

The parties consider each and every term, covenant, and provision of this contract to be material and reasonable.

C-14. WAIVER.

Waiver by either party of a breach of any covenant of this contract will not be construed to be a continuing waiver of any subsequent breach. COUNTY' S receipt of consideration with knowledge of CONTRACTOR's violation of a covenant does not waive its right to enforce any covenant of this contract.

The parties shall not waive any provisions of the contract unless the waiver is in writing and signed by all parties.

C-15. AUTHORITY AND CAPACITY.

COUNTY's and CONTRACTOR's signatory each warrant and represent that each has full authority and capacity to enter into this contract.

C-16. BINDING ON SUCCESSORS.

All of the conditions, covenants and terms herein contained shall apply to, and bind, the heirs, successors, executors, administrators, and assigns of CONTRACTOR. CONTRACTOR and all of CONTRACTOR's heirs, successors, executors, administrators, and assigns shall be jointly and severally liable under this contract.

C-17. CUMULATION OF REMEDIES.

All of the various rights, options, elections, powers and remedies of the parties shall be construed as cumulative, and no one of them exclusive of any other or of any other legal or equitable remedy which a party might otherwise have in the event of a breach or default of any condition, covenant or term by the other party. The exercise of any single right, option, election, power or remedy shall not, in any way, impair any other right, option, eleCtion, power or remedy until all duties and obligations imposed shall have been fully performed.

C-18. INDEPENDENT ADVICE.

Each party hereby represents and warrants that in executing this contract it does so with full knowledge of the rights and duties it may have with respect to the other. Each party also represents and warrants Revised 10/30/18 Attachment C: Page 3 of 4

that is has received independent legal advice from its attorney with respect to the matters set forth in this contract and the rights and duties arising out of this contract, or that such party willingly foregoes any such consultations.

C-19. NO RELIANCE ON REPRESENTATIONS.

Each party hereby represents and warrants that it is not relying, and has not relied, upon any representation or statement made by the other party with respect to the facts involved or its rights or duties. Each party understands and agrees that the facts relevant, or believed to be relevant to this contract may hereunder turn out to be other than, or different from, the facts now known to such party as true, or believed by such party to be true. The parties expressly assume the risk of the facts turning out to be different and agree that this contract shall be effective in all respects and shall not be subject to rescission by reason of any such difference in facts.

C-20. COUNTERPARTS.

This contract may be executed in any number of counterparts, each of which so executed shall be deemed to be an original. The counterparts shall together constitute one contract.

END OF ATTACHMENT C.

Revised 10/30/18 Attachment C: Page 4 of 4

ATTACHMENT D
Specific Terms and Conditions
D-1 INDEMNIFICATION
The indemnification provisions set forth in Attachment C, shall survive the termination or expiration of this Contract.

D-2 AMENDMENTS
This Contract may be amended only in writing with consent of both parties.

D-3 GRANT ADMINISTRATION
CONTRACTOR will apply for grants on behalf of COUNTY, San Juan Bautista, and CONTRACTOR on a rotational basis as it determines prudent in its sole discretion, and will administer all grants received. All grants applied to on behalf of COUNTY, COUNTY shall be requested to commit to pay the local jurisdiction cost share amount prior to grant submission. Once COUNTY grant equipment is received, it shall become the property of COUNTY.

D-4 WORKERS COMPENSATION
COUNTY shall not be liable to any officer, employee, Reserve or agent for any sickness or injury incurred by such person in the course of performing services under this Contract. All workers' compensation insurance shall be the responsibility of CONTRACTOR.

D-5 NO THIRD PARTY RIGHTS
No third party shall be deemed to have any rights hereunder against either party as a result of this Contract.

D-6 FUTURE GROWTH/ MAXIMUM AMOUNT OF CONTRACT
In the event COUNTY has a growth increase greater than 12.5% during the initial four (4) year period.

CONTRACTOR has the ability to reopen this Contract. CONTRACTOR and COUNTY agree growth rates shall be determined by the State Department of Finance.

D-7 EFFECTIVE DATE OF THE CONTRACT
The parties expect that this contract will take effect on January 1, 2019.

END OF ATTACHMENT D
Revised 10/30/18 Attachment D: Page 1 of 1

CONTRACT
The CITY OF SAN JUAN BAUTISTA ("SJB") and CITY OF HOLLISTER ("CONTRACTOR") enter into this contract which shall be effective on the date stated in Paragraph 1.

1. DURATION OF CONTRACT.

This contract shall commence on nia.ryigi le) , 2019 and terminate on December 31, 2025. This contract shall be automatically renewed on January 1, 2026, and each January 1st thereafter, for three (3) successive one year terms, unless terminated pursuant to this contract.

2. SCOPE OF SERVICES.

CONTRACTOR, for SJB's benefit, shall perform the services specified in Attachment A to this contract. Attachment A is made a part of this contract.

3. COMPENSATION FOR SERVICES.

In consideration for CONTRACTOR's performance, SJB shall pay compensation to CONTRACTOR according to the terms specified in Attachment B. Attachment B is made a part of this contract.

4. GENERAL TERMS AND CONDITIONS.

The rights and duties of the parties to this contract are governed by the general terms and conditions mutually agreed to and listed in Attachment C. Attachment C is made a part of this contract.

5. INSURANCE LIMITS.

CONTRACTOR shall maintain the following insurance policy limits of coverage consistent with the further insurance requirements specified in Attachment C. (a) Comprehensive general liability insurance: $5,000,000 (b) Professional liability insurance: n/a
(c) Comprehensive motor vehicle liability insurance: $1,000,000 The above insurance requirements may be met through the CONTRACTOR's program of self-insurance and insurance through the California Affiliated Risk Management Authority (CARMA).

Additionally, the insurance requirements shall include a written waiver of the CONTRACTOR's right to subrogate against the SJB as well as the following evidence of coverage:
• Subrogation waiver endorsement; and
• Properly completed Certificate of Insurance
Revised 02/01/19 Page 1 of 2

6. TERMINATION.

The number of days of advance written notice required for termination of this contract is 270 days.

7. 8.

SPECIFIC TERMS AND CONDITIONS (check one)
There are no additional provisions to this contract.
[ X ] The rights and duties of the parties to this contract are additionally governed by the specific, additional terms mutually agreed to and listed in Attachment D.

Attachment D is made a part of this contract.

INFORMATION ABOUT CONTRACT ADMINISTRATORS.

The following names, titles, addresses, and telephone numbers constitute the pertinent information for the respective contract administrators for the parties.

Contract Administrator for SJB:

Michaele La Forge
City Manager
481 Fourth Street
Hollister, CA 95023
(831) 636-4000 (831) 636-4300 x11
(831) 636-4010 FAX (831) 636-4310 FAX
Contract Administrator for CONTRACTOR
William B. Avera
City Manager
375 Fifth Street
Hollister, CA 95023
APPROVED BY SJB:
(
Cesar Flores
Mayor, City of San Juan Bautista
Date: .2.7z .3/ 1
APPROVED AS TO LEGAL FORM:
f.,149413 me,,q
Deborah Mall, City Attorney
ATTEST:

La1(a'Cent, City Clerk
APPROVED BY CONTRACTOR:

Ignacio Velazquez
Mayor, City of Hollister
Date: -/ S-/2
APPROVEp,_A§ TO LEGAL FORM:
(---,, /
--7 ' A, r______ ,---,
Jason Ktpperson, t Attorney
ATTEST:

Christine Black, MMC, City Clerk
Revised 02/01/19 Page 2 of 2

ATTACHMENT A
Scope of Services
A-1 OVERVIEW
The Fire Protection Services to be provided by the City of Hollister shall consist of Structural Fire Protection, Vegetation Fire, Vehicle Accident, Pre-Hospital Emergency Medical Services, Hazardous Material Incident, Technical Rescue Services, Hazardous Conditions Response (flooding, downed power lines, earthquake, etc.), Fire Prevention Services, Fire Investigations, Fire Inspections and Pre-Planning Services for SIB.

Additionally, SJB hereby contracts with the City of Hollister to provide administrative and operational management of fire services within SJB. The City of Hollister Fire Chief is also delegated the authority by the SIB City Council to act as the SJB Fire Chief which includes the delivery of fire protection, emergency medical service, fire prevention investigative services and other duties associated with a full service fire department and cooperative fire protections program for SJB.

A-2 OBJECTIVES
The parties define the following objectives to be met by City of Hollister in accordance with the terms of the agreement.
• ADMINISTRATIVE ACCOUNTABILITY: The Fire Chief shall present biannually to SJB City Council, a report on administration policies and fire issues and will seek guidance on SJB Fire Department questions or concerns, ensuring SJB has input with regard to fire services provided and future goals of the Department, as well as status of training, staffing, costs, call times, etc. In the event that the Fire Chief is unable to provide the biannual report due to unforeseen and unplanned conflicts, the Fire Chief may assign a designee to report in his/her place.
• FINANCIAL: Provide the level of service described in this agreement while operating the fire services in a cost effective and efficient manner. • MANAGEMENT: Provide a coordinated management program in order to effectively serve the needs of SJB.
• RESERVE FIREFIGHTERS: Strengthen recruitment and retention of an effective force of reserve Firefighters through improved communications, working relationships, and benefits as determined by the CONTRACTOR.
• JURISDICTION: Hollister Fire Department has jurisdiction within the boundaries of San Benito County, San Juan Bautista and Hollister City limits with the exception of the Aromas Tri-County Fire Protection District.

Revised 11/6/18 Attachment A: Page 1 of 6

• FACILITIES: Identify and recommend an effective inventory of facilities to serve SJB and meet the needs of the Department.
• PRE-PLANNING AND FIRE INSPECTIONS: Assist SJB Building Official with pre-planning and inspection services as they relate to the Fire Department and the requirements of Title 19 and Title 24 of the California Building Codes. Applications shall receive initial review and be processed within ten (10) business days. SIB reserves the right to hire or utilize its own staff or contracted staff to provide these services as needed. • VEHICLES & EQUIPMENT: Hollister Fire Department will operate a comprehensive vehicle and equipment program addressing replacement, maintenance and future purchases.
• FIRE PREVENTION: Provide a comprehensive fire prevention program. • TRAINING: Ensure that all personnel including Reserves are required to complete training requirements to carry out their duties and responsibilities and are afforded opportunities to develop skills and abilities beyond the minimum requirements of the Department.
• FIRE SUPPRESSION: Provide the highest level of structural fire suppression services within the resources available to the Department.
• EMERGENCY MEDICAL SERVICES: Provide pre-hospital emergency medical services as defined by Title 22 and adhere to local EMS policies, procedures, certifications or reporting requirements; and participate in EMS system stakeholder meetings, including, but not limited to: Base Station, Pre-Hospital Advisory, EMCC, and SCR911 Fire/EMS Task Force and User Meetings.
• COMMUNICATIONS: CONTRACTOR is responsible for the ongoing management and cost of fire department related emergency 911 communications including dispatching and call taking (currently contracted through Santa Cruz Regional 911) with the exception of any Capital Infrastructure needs.
• DISASTER PREPAREDNESS & RESPONSE: Ensure that the Department maintains the ability to respond to major emergencies and disasters through participation in all local exercises and training that are consistent with the County Operational Area Emergency Operations Plan. In the event of a local, state, or presidential proclaimed/declared disaster, CONTRACTOR shall follow protocols and procedures as defined in the Standardized Emergency Management System, California Emergency Services Act, San Benito County Operational Area Emergency Operations Plan, and any other applicable plan, policy, or system, including communicating/coordinating with the appropriate county official or staff for response, recovery, and mitigation activities.

Revised 11/6/18 Attachment A: Page 2 of 6

A-3 PROPOSED STAFFING & TRAINING LEVELS
Staffing levels, training levels, use of auto/mutual aid agreements, unless otherwise agreed to, in writing, by the parties to this Agreement, shall be comprised of paid full time fire professionals with a ranking of one (1) Fire Chief, one (1) Battalion Chief per shift, one (1) Prevention Battalion Chief, and a combination of Fire Captains, Fire Engineers, and Firefighters to staff the four (4) engine companies covering SJB, CONTRACTOR, and COUNTY.

Three shifts of engine companies per fire station will provide no less than a 2 (two) person response to all incidents on the CONTRACTOR staffed County designated engine. On the CONTRACTOR staffed SJB engine located within the San Juan Bautista city limits, no less than a three (3) person response on all CONTRACTOR staffed engines.

A-4 RESPONSE
Fire Companies will be dispatched from SCR911 as directed by the Fire Chief to meet the needs of the incident and provide the resources required. SCR911 provides pre-event /incident planning for calls for service and emergency medical dispatch. Fire Companies are assigned by the Chief to meet the need for each type of incident. Additional resources may be requested dependent upon the incident.

Response goals have been established to allow CONTRACTOR and SJB to evaluate the effectiveness of the Fire Department response times. The department has four pre-established zones (see images below for maps) based on station location. Each response zone identifies the response times that the department aims to reach to the 90th percentile. For calls that fall outside of the pre-defined response zones, such as those in the southern, rural portion of the county, adequate response times are defined using the following formula: Distance in miles from the nearest Hollister Fire Station at a rate of 35 miles per hour. For example, a call that is 35 miles from the nearest fire station should take the first apparatus 35 minutes or less to arrive. On a case by case basis, should weather, traffic, call queuing, or any other unforeseen complication to the response occur, an exemption may be granted and thus not counted towards the 90th percentile goal.

Response times are defined as the time from initial notification by dispatch to the assigned apparatus to arrival of the first unit on scene of the call for service.

Revised 11/6/18 Attachment A: Page 3 of 6

ti
Hollister Fire Stations Response Times
N
-1-
I -. -:‘••••
-Nj —j
4;
\
ti
Station Response Time Boundaries
HOLI : 0 - 4 HOL2 : 0 - 1 HOL3 : 0 - 4 HOL4 0 - 4
HOL1 4 - 6 HOL2 4 - 6 HOL3 - 6 H014 : 4 - 6
14011 : 6 - 8 - HOL2 : 6 - 8 HOL3 6 - HOL4 : 6 -
Stations
• Existing
Proposed
Hollister Fire Stations Response Times
N
\
v--

7.:
t I 1
' 1 ---
Station Response Time Boundaries Stations
HOLI 0 - 4 H01.2 : 0 - 4 HOL3 : - 4 HOL4 :0 - 4 • Existing HOL1 • 4 - 6 HOL2 4 - 6 14013 : 4 - 6 14014 : 4 - 6
HOLI : 6 - 8 HOL2 : 6 - 8 . :11013 : 6 - 8 HOL4 : 6 - 6 Proposed (Maps courtesy of Santa Cruz Regional 911)
Revised 11/6/18 Attachment A: Page 4 of 6

A-5 FIRE STATION
Four (4) Fire Stations are proposed to provide Countywide fire services. Station 1 is owned and operated by the City of Hollister and is located at 110 Fifth Street, Hollister. Station 2, also owned by the City of Hollister, is located at Union Road.

Station 3 is temporarily located within the City of Hollister's Municipal Airport located at the termination of Aerostar Way. The City of Hollister desires to continue work on Station No. 3 to be located at the intersection of Rosa Morada and Fairview Road.

Station 4, which is located at Second and Polk Streets, is owned by SJB.

A-6 FIRE APPARATUS AND FIRE VEHICLES
Initially, fire apparatus and fire vehicles will include both city-owned vehicles with preventive maintenance to be provided by the City of Hollister. SJB will maintain ownership and insurance coverage for SIB-owned vehicles listed in this agreement. CONTRACTOR will maintain insurance coverage for all liabilities in accordance with California Vehicle Code Sections 17000, et. seq., which may arise out of the operation of said vehicles.

The CONTRACTOR upon contract execution shall commence the purchase process of one (1) Type 1 Engine, one (1) Type 3 Apparatus, and one (1) Off-Road Water Tender. Delivery of said apparatus is anticipated to take 12 to 18 months. Should SIB or CONTRACTOR elect to terminate this contract, SJB shall be given the option to purchase the apparatus at a prorated amount based on the fair market value of the vehicle. For SJB owned Vehicles, CONTRACTOR shall:
a) Provide fuel, oil, lubrication, batteries, tires, brakes and tubes. b) Repair, exchange, or replace when necessary accessory motors, hoses, pumps, spotlights, sirens, fire extinguishers and all other accessories affixed to or supplied when vehicles were accepted by the CONTRACTOR for operation. c) Make such reasonable repairs to said vehicles (not including painting) as may be necessary to keep the vehicles in operating condition; provided, however, that CONTRACTOR may cease to make further repairs on any vehicles when CONTRACTOR determines that the repair costs during the period of this agreement shall exceed $10,000 for any one occurrence, or will exceed the market value of the vehicle. In this event, or if the CONTRACTOR determines that a vehicle is not fit for further use because of obsolescence, deterioration, or damage, the CONTRACTOR shall not be required to repair the vehicle or maintain it in use.
d) SJB, or SJB through its insurance company, shall pay to the CONTRACTOR the cost of all accident repairs in excess of $2,000 per occurrence.

Revised 11/6/18 Attachment A: Page 5 of 6

For all fire equipment and vehicles, CONTRACTOR shall keep a record regarding maintenance and repairs. All SJB personal property provided to CONTRACTOR for the purpose of fire protection services shall be marked and accounted for by CONTRACTOR in a manner that will identify the property as belonging to SJB if the equipment is later returned to SIB.

CONTRACTOR shall return SJB's Fire Apparatus upon CONTRACTOR's new fleet being placed "in service".

All fire apparatus assigned to San Benito County Station 3 and SIB Station 4 shall be marked as:

County of San Benito Fire Department and City of San Juan Bautista Fire Department respectively as approved by San Benito County and SJB. At the discretion of the fire chief, CONTRACTOR may opt to mark all apparatus, regardless of station location or ownership, with the logo/patch/seal of all three jurisdictions whom are partner to this contract with the written approval of the design by SJB.

A7 INVENTORY LIST
An inventory listing of all capital and controlled assets owned by SJB shall be provided to SJB Auditor annually, upon completion of the fiscal year or as specified by the Auditor. Any obsolete, damaged, or unneeded equipment shall be provided back to SJB for disposal pursuant to SJB's surplus property policies.

END OF ATTACHMENT A
Revised 11/6/18 Attachment A: Page 6 of 6

ATTACHMENT B
Payment Schedule
B-1. BILLING
Charges for services rendered pursuant to the terms and conditions of this contract shall be invoiced on the following basis: (check one)
[ ]
[ ]
[x ]
One month in arrears.

Upon the complete performance of the services specified in Attachment A.

The basis specified in paragraph B-4.

B-2. PAYMENT
Payment shall be made by SJB to CONTRACTOR at the address specified in paragraph 8 of this contract, net thirty (30) days from the invoice date.

B-3. COMPENSATION
SJB shall pay to CONTRACTOR according to the following schedule:

Calendar Year

1. 2019

2. 2020

3. 2021

4. 2022

5. 2023

6. 2024

7. 2025
Contract Amount
$228,000.00
$234,840.00
$241,885.00
$249,141.00
$256,616.00
$264,314.00
$272,243.00
Optional Years (without prior termination).

8. 2026 $280,410.00

9. 2027 $288,822.00

10. 2028 $297,487.00
B-4. SPECIAL COMPENSATION TERMS: (check one)
[ ] There are no additional terms of compensation.
[x ] The following specific terms of compensation shall apply:
(a) The CONTRACTOR will invoice SJB quarterly for services rendered. (b) During the initial 24 months of this contract, or until CONTRACTOR has all apparatus in service, whichever occurs first, all parties acknowledge that in the event of a major disaster, loss or need to replace a major piece of equipment, SJB shall be responsible to pay to CONTRACTOR the cost of the replacement which may exceed the "not to exceed" amount in B- 3 in the paragraph above, such purchases shall be subject to the review and approval of City Council. In the case of SIB not approving the replacement cost of SJB equipment, Revised 11/06/18 Attachment B: Page 1 of 2

CONTRACTOR shall be entitled to reduce the level of fire services commensurate with the SJB equipment no longer in operation.

END OF ATTACHMENT B.

Revised 11/06/18 Attachment B: Page 2 of 2

ATTACHMENT C
General Terms and Conditions
C-1. INDEMNIFICATION.

CONTRACTOR and SJB each agree to indemnify, defend and save harmless the other party and the other party's officers and employees, from and against any and all claims and losses whatsoever arising out of, or in any way related to, the indemnifying party's performance under this contract, including, but not limited to, claims for property damage, personal injury, death, and any legal expenses (such as attorneys' fees, court costs, investigation costs, and experts' fees) incurred by the indemnities in connection with such claims or losses. A party's "performance" includes the party's action or inaction and the action or inaction of that party's officers and employees.

C-2. INDEPENDENT CONTRACTOR.

This Agreement shall not constitute, nor shall it be interpreted as constituting, an agreement for hire of CONTRACTOR's fire personnel by SJB and any CONTRACTOR personnel providing services under this Agreement is, and shall continue to be, an employee of the CONTRACTOR under the supervision, management and control of the CONTRACTOR. SJB shall not assume by this AGREEMENT any liability for the direct payment of any salary, wages, medical benefits, retirement benefits, or other compensation to any officer or employee of the CONTRACTOR that is performing services hereunder for SIB, or for any other liability other than that provided for in this AGREEMENT.

C-3. CONFLICT OF INTEREST.

CONTRACTOR covenants that it presently has no interest and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. CONTRACTOR further covenants that, in the performance of this contract, no subcontractor or person having such an interest shall be used or employed.

C-4. COMPLIANCE WITH APPLICABLE LAWS.

CONTRACTOR shall comply with all applicable federal, state and local laws now, or hereafter, in force, and with any applicable regulations, in performing the work and providing the services specified in this contract. This obligation includes, without limitation, the acquisition, and maintenance of any permits, licenses, or other entitlements necessary to perform the duties imposed expressly or impliedly under the contract.

Revised 11/6/18 Attachment C: Page 1 of 4

C-5. PROHIBITION AGAINST ASSIGNMENT AND DLEGATION OF DUTIES.

Except as specifically authorized herein, no rights under this contract may be assigned and no duties under this contract may be delegated by CONTRACTOR without the prior written consent of SJB, and any attempted assignment or delegation without such consent shall be void.

C-6 NEGOTIATED CONTRACT.

This contract has been arrived at through negotiation between the parties. Neither party is to be deemed the party which prepared this contract within the meaning of California Civil Code Section 1654.

C-7. SEVERABILITY.

Should any provision herein be found or deemed to be invalid, this contract shall be construed as not containing such provision, and all other provisions which are otherwise lawful shall remain in full force and effect. To this end, the provisions of this contract are declared to be , severable.

C.8 ENTIRE CONTRACT.

This contract is the entire contract of the parties. There is no understanding or contracts pertaining to this contract except as are expressly stated in writing in this contract or in any document attached hereto or incorporated herein by reference.

C-9. TIME IS OF THE ESSENCE.

Time is of the essence in the performance of this contract.

C-10. TERMINATION.

Either party may terminate this contract, with or without cause, at any time. In order to terminate this contract, the terminating party shall give advance written notice to the other party. The termination shall be effective no earlier than the expiration of the number of day specified in paragraph 6 of this contract. The termination notice shall be made as specified in paragraph C-11, below. In the event of termination, SJB shall pay CONTRACTOR for all work satisfactorily performed prior to the effective date of the termination.

C-11. NOTICES.

Notices to the parties in connection with the administration of this contract shall be given to the parties' contract administrator personally, by regular mail, or by facsimile transmission as more particularly specified in this paragraph. Notices will be deemed given on:

Revised 11/6/18 Attachment C: Page 2 of 4

(a) The day the notice is personally delivered to the contract administrator or the office of the party's contract administrator; or
(b) Five days after the date the notice is deposited in the United States mail, addressed to a party's contract administrator as indicated in this contract, with first-class postage fully prepaid; or
(c) On the day that the notice is transmitted by facsimile to a party's facsimile number specified in paragraph 6 of this contract, provided that an original of such notice is deposited in the United States mail, addressed to a party's contract administrator as indicated in this contract, on the same day as the facsimile transmission is made.

C-12. RESPONSIBILITY OF CONTRACT ADMINSTRATORS.

All matters concerning this contract which are within the responsibility of the parties shall be under the direction of, or shall be submitted to, the respective contract administrators or to the party's employee specified, in writing, by the contract administrator. A party may, in its sole discretion, change its designation of its contract administrator and shall promptly give written notice to the other party of any such change.

C-13. MATERIALITY.

The parties consider each and every term, covenant, and provision of this contract to be material and reasonable.

C-14. WAIVER.

Waiver by either party of a breach of any covenant of this contract will not be construed to be a continuing waiver of any subsequent breach. SJB'S receipt of consideration with knowledge of CONTRACTOR's violation of a covenant does not waive its right to enforce any covenant of this contract. The parties shall not waive any provisions of the contract unless the waiver is in writing and signed by all parties.

C-15. AUTHORITY AND CAPACITY.

SJB's and CONTRACTOR's signatory each warrant and represent that each has full authority and capacity to enter into this contract.

C-16. BINDING ON SUCCESSORS.

All of the conditions, covenants and terms herein contained shall apply to, and bind, the heirs, successors, executors, administrators, and assigns of CONTRACTOR. CONTRACTOR and all of Revised 11/6/18 Attachment C: Page 3 of 4

CONTRACTOR's heirs, successors, executors, administrators, and assigns shall be jointly and severally liable under this contract.

C-17. CUMULATION OF REMEDIES.

All of the various rights, options, elections, powers and remedies of the parties shall be construed as cumulative, and no one of them exclusive of any other or of any other legal or equitable remedy which a party might otherwise have in the event of a breach or default of any condition, covenant or term by the other party. The exercise of any single right, option, election, power or remedy shall not, in any way, impair any other right, option, election, power or remedy until all duties and obligations imposed shall have been fully performed.

C-18. INDEPENDENT ADVICE.

Each party hereby represents and warrants that in executing this contract it does so with full knowledge of the rights and duties it may have with respect to the other. Each party also represents and warrants that is has received independent legal advice from its attorney with respect to the matters set forth in this contract and the rights and duties arising out of this contract, or that such party willingly foregoes any such consultations.

C-19. NO RELIANCE ON REPRESENTATIONS.

Each party hereby represents and warrants that it is not relying, and has not relied, upon any representation or statement made by the other party with respect to the facts involved or its rights or duties. Each party understands and agrees that the facts relevant, or believed to be relevant to this contract may hereunder turn out to be other than, or different from, the facts now known to such party as true, or believed by such party to be true. The parties expressly assume the risk of the facts turning out to be different and agree that this contract shall be effective in all respects and shall not be subject to rescission by reason of any such difference in facts.

C-20. COUNTERPARTS.

This contract may be executed in any number of counterparts, each of which so executed shall be deemed to be an original. The counterparts shall together constitute one contract.

END OF ATTACHMENT C.

Revised 11/6/18 Attachment C: Page 4 of 4

ATTACHMENT D
Specific Terms and Conditions
D-1 INDEMNIFICATION
The indemnification provisions set forth in Attachment C, shall survive the termination or expiration of this Contract.

D-2 AMENDMENTS
This Contract may be amended only in writing with consent of both parties.

D-3 GRANT ADMINISTRATION
CONTRACTOR will apply for grants as it determines prudent in its sole discretion, and will administer all grants received.

D-4 WORKERS COMPENSATION
SJB shall not be liable to any officer, employee, Reserve or agent for any sickness or injury incurred by such person in the course of performing services under this Contract. All workers' compensation insurance shall be the responsibility of CONTRACTOR.

D-5 NO THIRD PARTY RIGHTS
No third party shall be deemed to have any rights hereunder against either party as a result of this Contract.

D-6 FACILITY AGREEMENT
The City of Hollister shall pay the City of San Juan Bautista for use of the property now commonly known as Station No. 4 located at 311 Second Street based on the following schedule:

A separate lease agreement shall be drawn. The lease shall include apparatus bay and living quarters.

The City of Hollister shall be responsible for all utilities.

Years 1-3
Years 4-5
Years 6-7
Years 8-10
$3,000 per month
$3,400 per month
$3,600 per month
$3,800 per month
D-7 SIB MECHANIC UTILIZATION
$36,000 per year
$40,800 per year
$43,200 per year
$45,600 per year
City of Hollister shall utilize the service of the City of San Juan Bautista's Diesel Mechanic for appropriate repair and maintenance work on all diesel powered Fire Apparatus when available. Initial labor rate hall be established at $75.00 per hour. Hourly rates are subject to change based on an annual basis.

Revised 02/01/19 Attachment D: Page 1 of 2

D-8 MAXIMUM AMOUNT OF CONTRACT
The parties may agree in writing to modify the maximum amount and compensation terms of this Contract. Any increase shall be approved in advance by the governing bodies of the CONTRACTOR and S1 B.

D-9 EFFECTIVE DATE OF THE CONTRACT
The parties expect that this contract will take effect on March 1, 2019.

END OF ATTACHMENT D
Revised 02/01/19 Attachment D: Page 2 of 2

RESOLUTION NO. 2019-59

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER

AUTHORIZING THE MAYOR TO EXECUTE THE AMENDED CONTRACT WITH THE

CITY OF SAN JUAN BAUTISTA FOR CONTINUED FIRE PROTECTION SERVICES WHEREAS, in May 2013, the City Council approved the initial contract to provide Fire Protection Services for the City of San Juan Bautista, and WHEREAS, the City Council approved an extension of that contract on October 19, 2015 and said contract expired on October 1, 2018; and
WHEREAS, Resolution No. 2018-302 was approved by City Council on November 19, 2018; and
WHEREAS, a newly amended contract has been submitted by the City of San Juan Bautista to include Comprehensive General Liability Insurance Limits of $5,000,000 and a commencement date of the contract of March 1, 2019; and WHEREAS, the City of San Juan Bautista still requires Fire Protection Services.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approves the contract to provide continued Fire Protection Services for the City of San Juan Bautista and hereby authorizes the Mayor to execute the amended contract.

PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held this 18th day of March, 2019, by the following vote:

AYES: Council Members Richman, Resendiz, Spencer, Lenoir, and Mayor Velazquez.

NOES: None.

ABSTAINED: None.

ABSENT: None.

ATTEST:

Christine Black, MMC, City Clerk
Ignacio Velazquez, Mayor
APPROVED AS TO FORM:

Prentice, Long & Epperson, Attorneys at Law
Jason Epperso j City Attorney

CITY OF HOLLISTER

DUPLICATE OF ORIGINAL

ON FILE IN THE
OFFICE OF THE CITY CLERK Page 179 of 331

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 21, 2025
REPORT # City Clerk-2025-31

AGENDA ITEM: FORMATION OF AN ANIMAL SERVICES AD-HOC COMMITTEE

DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Jennifer Woodworth, City Clerk

RECOMMENDED ACTION: Discuss the formation of an Animal Services Ad-Hoc Committee and appoint two members if applicable.

DISCUSSION: The City Council directed staff to prepare an agenda item to recommend the creation of an Animal Services Ad-Hoc Committee. The Animal Services Ad-Hoc Committee will discuss the services provided by the Hollister Animal Services Department. The Animal Services Ad-Hoc Committee would be in place for a period of one year from the date of its formation and could be extended if needed.

Brown Act's definition of an Ad Hoc Committee:

“The Brown Act does not apply to ad hoc committees consisting solely of less than a quorum of the legislative body, provided they are composed solely of members of the legislative body and provided that these ad hoc committees do not have some “continuing subject matter jurisdiction,” and do not have a meeting schedule fixed by formal action of a legislative body. Thus, ad hoc committees would generally serve only a limited or single purpose, they are not perpetual and they are dissolved when their specific task is completed.”

FISCAL IMPACT: The cost of staff time to attend and staff the meetings.

PREVIOUS COUNCIL OR COMMISSION ACTION: The previous Animal Services ad hoc committee was formed in February 2023 and met through March 2024.

CEQA: N/A

ATTACHMENTS: None

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 21, 2025
REPORT # Fire-2025-10

AGENDA ITEM: AN ORDINANCE AMENDING THE HOLLISTER MUNICIPAL CODE TO ADD SECTION 8.40 ENTITLED “FIRE HAZARD SEVERITY ZONES” TO

DESIGNATE LOCAL FIRE HAZARD SEVERITY ZONES

DEPARTMENT: Fire
DEPARTMENT HEAD: Jonathan Goulding, Fire Chief
STAFF CONTACT: Alisia Corpuz, Senior Support Services Assistant

RECOMMENDED ACTION: Hold a public hearing and introduce an ordinance designating Fire Hazard Severity Zones (FHSZ) in the City of Hollister City Limits.

DISCUSSION: The California State Fire Marshal has identified areas in the state as moderate, high, and very high fire hazard severity zones based on consistent statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, and other relevant factors, including areas where winds have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread. Government Code Section 51178.5 requires local agencies to make the information available for public review and comment within 30 days of receiving the updated information. The City of Hollister received the updated mapping details on March 10, 2025, and has made the map available to the public on the City of Hollister Website as of May 11, 2025.

Government Code Section 51179 requires local agencies to designate, by ordinance, moderate, high, and very high fire hazard severity zones in its jurisdiction within 120 days of receiving recommendations from the California State Fire Marshal Office.

FISCAL IMPACT: N/A

PREVIOUS COUNCIL OR COMMISSION ACTION: N/A

CEQA: N/A

ATTACHMENTS:

1. Ordinance

2. FHSZ Map

ORDINANCE NO. XXXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

HOLLISTER TO ADOPT AN ORDINANCE AMENDING THE
HOLLISTER MUNICIPAL CODE TO ADD SECTION 8.40 ENTITLED
“FIRE HAZARD SEVERITY ZONES” TO DESIGNATE LOCAL FIRE

HAZARD SEVERITY ZONES WITHIN THE CITY

WHEREAS, the State Fire Marshal is responsible for identifying areas in the State as ‘Moderate’, ‘High’, and ‘Very High’ severity zones based on consistent statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas; and ,

WHEREAS, the California Department of Forestry and Fire Protection (CalFIRE) released updated Fire Hazard Severity Zone (“FHSZ”) maps to the City of Hollister (“City”) on March 10, 2025, designating areas within the City as being in ‘Moderate’ fire hazard zones; and,

WHEREAS, in accordance with Government Code Section 51178.5, the City posted the FHSZ maps for public review and comment within 30 days after receiving the transmittal from the State Fire Marshal that identifies fire hazard severity zones; and,

WHEREAS, the City posted the FHSZ maps electronically to the City’s website; and,

WHEREAS, under California Government Code Section 51179(a), the City is required to adopt the updated FHSZ maps by ordinance within 120 days of receiving recommendations from the State Fire Marshal pursuant to Section 51178, and transmit a copy to the State Board of Forestry and Fire Protection (Forestry Board) pursuant to Government Code Section 51179(c); and,

WHEREAS, adoption of the updated FHSZ maps will promote public safety, ensure compliance with State law, and ensure current fire hazard assessments are reflected in local planning and regulatory processes; andd,

WHEREAS, the City hereby designates the FHSZ as recommended by CalFIRE pursuant to Government Code Section 51178.

NOW THEREFORE, BE IT HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY OF HOLLISTER DOES ORDAIN AS FOLLOWS:

SECTION 1. The City of Hollister hereby designates the Fire Hazard Severity Zones as recommended by the California Department of Forestry and Fire Protection pursuant to Government Code Section 51178. The official map is also located electronically on the City of Hollister website.

SECTION 2. SEVERABILITY. If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.

Formatted: Font: 12 pt
Formatted: Indent: First line: 0"
Formatted: Font: 12 pt
Formatted: Font: 12 pt
Formatted: Font: 12 pt
Formatted: Font: 12 pt
Formatted: Indent: First line: 0"
Formatted: Indent: First line: 0"
Formatted: Font: 12 pt
Formatted: Font: 12 pt
Formatted: Left

Ordinance No. XXXX

SECTION 3. EFFECTIVE DATE. This ordinance shall take effect and be in force thirty (30) days from and after its final passage.

SECTION 4. PUBLICATION. Within fifteen (15) days after passage, the City Clerk shall cause this ordinance to be published in a newspaper of general circulation.

INTRODUCED at a regular City Council meeting on April 21, 2025, and ADOPTED as an ordinance of the City of Hollister at a regular City Council meeting on May 5, 2025 by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

________________________________
Roxanne Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

Lozano Smith Attorneys at Law

_______________________________ _______________________________ Jennifer Woodworth, MMC, City Clerk Mary Lerner, City Attorney

I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Ordinance No. XXXX is an original ordinance, or true and correct copy of a City ordinance, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on May 5, 2025, at which meeting a quorum was present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on May 5, 2025.

Jennifer Woodworth, MMC
City Clerk of the City of Hollister

City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:

Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency Gavin Newsom, Governor, State of CaliforniaThe State of California and the Department of Forestry and Fire Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Waterbody
Federal Responsibility
Area (FRA)Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:51,000 at 11" x 17"
0 1 2 3 4Km
0 1 2Mi
Very High High Moderate
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal
Hollister
156
25 UNINCORPORATED
SAN BENITO CO.

UNINCORPORATED
SAN BENITO CO.

March 10, 2025
As Identified by the
State Fire MarshalLocal Responsibility Area
Fire Hazard Severity Zones
CITY OF HOLLISTER – SAN BENITO COUNTY
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effective April 1, 2024

STAFF REPORT

HOLLISTER CITY COUNCIL
MEETING DATE: April 21, 2025
REPORT # Community Development-2025-24

AGENDA ITEM: DISCUSSION AND POSSIBLE DIRECTION REGARDING A CITYWIDE GENERAL PLAN UPDATE, THE 6th CYCLE HOUSING ELEMENT

UPDATE, AND PENDING GENERAL PLAN AMENDMENT AND

PREZONING/ANNEXATION APPLICATIONS

DEPARTMENT: Community Development
DEPARTMENT HEAD: Rod Powell, Assistant City Manager
STAFF CONTACT: Eva Kelly, Planning Manager

RECOMMENDED ACTION: Staff recommends the Council take the following actions:

1. Receive the presentation and hold a public hearing.

2. Provide direction regarding the initiation of a citywide General Plan Update, including direction on the inclusion of any necessary updates to the City’s adopted Climate Action Plan.

3. Provide direction regarding the City’s ongoing 6th Cycle Housing Element Update.

4. Provide direction regarding whether to initiate any citywide effort related to adoption of an Urban Growth Boundary.

5. Provide direction on how staff and applicants should proceed with the following in - process Prezoning for Annexation & General Plan Amendment applications as it relates to the direction given on a citywide General Plan Update:
a. General Plan Amendment 2020-1, Prezone 2020-2 – Hollister Research Campus
b. Prezone 2020-1 – Lico & Greco Properties
c. General Plan Amendment 2022-2, Rezone 2022-1 – Hollister Multifamily LLC d. Prezone 2019-2 – Joseph Nguyen/Clearist Park

6. Adopt a resolution denying the request for Initiation of General Plan Amendment 2022-3 and Prezone 2022-1 – Severita Hamana.

7. Regarding Initiation of General Plan Amendment 2023-1 and Prezone 2023-1 – MLC Holdings/Sarwat Fahmy – staff recommends either of the following:
a. If the City Council directs staff to initiate a citywide general plan update, staff’s recommendation on this item is to adopt a resolution denying the request for Initiation of General Plan Amendment 2022-3 and Prezone 2022-1; and to provide any desired direction regarding the land use on this parcel for incorporation into the city’s general plan update effort.
b. If the City Council directs staff to not initiate a citywide general plan update, staff recommends that the City Council adopt a resolution either approving or denying the initiation request.

8. Regarding Initiation of Prezone 2023-2 – Joe Tonascia – staff recommends either of the following:
a. If the City Council directs staff to initiate a citywide general plan update, staff’s recommendation on this item is to adopt a resolution denying the request for Initiation of Prezone 2023-2; and to provide any desired direction regarding the land use on this parcel for incorporation into the city’s general plan update effort. b. If the City Council directs staff to not initiate a citywide general plan update, staff recommends that the City Council adopt a resolution either approving or denying the initiation request. If the Council desires to approve the request for initiation, the Council must also authorize the initiation of a General Plan Amendment for this project as proposed.

9. Regarding Initiation of Prezone 2023-3 – Lico & Greco Properties – staff recommends either of the following:
a. If the City Council directs staff to initiate a citywide general plan update, staff’s recommendation on this item is to adopt a resolution denying the request for Initiation of Prezone 2023-3; and to provide any desired direction regarding the land use on this parcel for incorporation into the city’s general plan update effort. b. If the City Council directs staff to not initiate a citywide general plan update, staff recommends that the City Council adopt a resolution either approving or denying the initiation request. If the Council desires to approve the request for initiation, the Council must also authorize the initiation of a General Plan Amendment for this project as proposed.

DISCUSSION:

1. Background
At the regular meeting of December 3, 2024, the City Council adopted Resolution 2024 - 201 Adopting the 2040 General Plan. On January 23, 2025, proponents filed a referendum petition regarding Resolution 2024-201. Following the filing of the referendum, the City Council repealed Resolution 2024 -201 rescinding the adoption of the 2040 General Plan at the regular meeting of March 3, 2025.

The repeal of the 2040 General Plan has reinstated the City of Hollister 2005 -2023 General Plan as the City’s guiding long-range policy document. There are multiple ongoing city and private projects that are affected by the repeal of the 2040 General Plan. This discussion seeks to identify affected projects and receive direction from the City Council on whether and how to proceed with any new citywide general plan update effort, and how to proceed with the affected projects in light of the repeal.

The land uses, policy, and environmental review documents that were prepared for the 2040 General Plan were intended to serve as background foundational documents for ongoing city projects, as well as multiple private development/annexation proposals.

These projects were being processed concurrently with, but separately from, the 2040 General Plan Update, but anticipated the adoption of the 2040 General Plan as an expected existing condition. The repeal of the 2040 General Plan therefore necessitates all projects to revise the direction that they were previously proceeding under and revise scopes of work, timelines, and costs accordingly. Any new direction the Council may

give regarding another citywide general plan update effort will also influence the same projects and the changes that are needed for each of them to proceed. For this reason, before the Council provides any direction on the general plan or other items, the current status, options for paths forward, and the effects that direction on one proje ct will have on each subsequent project will be outlined in this report. After all items are presented, staff request direction from the council on each of the following projects:

1. Citywide General Plan effort

2. Climate Action Plan updates

3. Citywide Urban Growth Boundary effort

4. 6th Cycle Housing Element Update

5. Active Project: General Plan Amendment 2020-1, Prezone 2020-2 – Hollister Research Campus

6. Active Project: Prezone 2020-1 – Lico & Greco Properties

7. Active Project: General Plan Amendment 2022-2, Rezone 2022-1 – Hollister Multifamily LLC

8. Active Project: Prezone 2019-2 – Joseph Nguyen/Clearist Park

Additionally, staff requests the Council make a determination to either approve or deny the following applications:

9. Initiation of General Plan Amendment 2022-3 and Prezone 2022-1 – Severita Hamana

10. Initiation of General Plan Amendment 2023-1 and Prezone 2023-1 – MLC Holdings/Sarwat Fahmy

11. Initiation of Prezone 2023-2 – Joe Tonascia

12. Initiation of Prezone 2023-3 – Lico & Greco Properties

2. Legislative Framework

A. California Environmental Quality Act (CEQA)

All projects which have the potential to have an impact on the environment are subject to the California Environmental Quality Act (CEQA). Unless a project meets the requirements for a statutory or categorical exemption, the project must be analyzed in a technical document to further evaluate the potential impacts and identify necessary mitigation measures to eliminate or reduce the environmental effects to a non -significant level. A proper environmental analysis document under CEQA considers the following three scenarios to determine whether the Project may have an environmental impact :

1. Existing conditions

2. Existing plus Project

3. Cumulative Impact

Both the existing conditions and cumulative impact analysis portions of a CEQA document rely on establishing a baseline series of conditions, evaluating other projects that are ongoing or in the anticipated pipeline, as well as studying all previous environmental documents that have been prepared for relative projects. In this way, CEQA documents rely and build upon each other as new projects are analyzed and

approved.

For the purposes of this discussion, it is important to understand that projects that ar e being analyzed under CEQA concurrently, but separately, need to have an established “order” for development/approval in order to establish the baseline and cumulative conditions for each analysis.

Example:

Presume the City is considering Project A, Project B, and Project C – all of which are subject to CEQA and therefore require a technical analysis of their individual environmental impacts. The City could consider all projects together, and could complete one CEQA document that analyses the potential impact of the collective project (“Project ABC”), which assumes that Project A, Project B, and Project C are all approved and implemented. However, if the City proceeds with the environmental review of Projects A, B, and C individually, a determination must be made as to the order in which the projects are expected to be implemented in order to prepare three CEQA documents at the same time.

For this example, it is determined that Project A will happen first, then Proje ct C, then Project B.

Project A’s CEQA document will include the existing conditions in a typical fashion as they exist at the time of preparation, and the cumulative analysis will not assume either Project B or Project C is in the pipeline.

Project C’s CEQA document will include the existing conditions as they exist at the time of preparation plus Project A. The cumulative analysis will assume Project A is a part of existing/pipeline conditions but will not assume Project B is in the pipeline.

Project B’s CEQA document will include both Projects A and C as existing and pipeline conditions for the existing and cumulative analyses.

B. Local Agency Formation Commission (LAFCO)/ Sphere of Influence

The Local Agency Formation Commission (LAFCO) is a regional a gency that has the authority to approve changes in organizational boundaries between jurisdictions and special districts. All LAFCOs are governed by the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000. San Benito LAFCO is a five -member committee with two representatives from the San Benito County Board of Supervisors, one representative from each of the City of Hollister and City of San Juan Bautista City Councils, and one member from the public at large.

The major legislative mandate of LAFCO is to promote orderly development, discourage urban sprawl, preserve open space and prime agricultural lands, and to efficiently extend government services.

For every jurisdiction, LAFCO adopts a boundary called the Sphere of Influence (SOI), which is intended to serve as the ultimate service area and the area where the

jurisdiction intends to grow. The SOI serves as a guide for annexation and service extensions for the jurisdiction. LAFCO approval must be received before any property may be annexed into the city, the Sphere of Influence to be changed, or for city services to be extended outside of our city limits- within or outside of the SOI.

C. Housing Element

All cities and counties in the State of California are required to adopt a General Plan that serves as the guiding long-range planning document for the jurisdiction. A General Plan has a series of seven mandated “elements” outlined in the Government Code, including a Housing Element. While a general plan may be updated very infrequently, the Housing Element must be updated on a regular basis, typically an 8-year cycle. In order to adopt the Housing Element, it must first be reviewed and certified by the California Department of Housing and Community Development (HCD). The City of Hollister is currently in the process of completing our 6th Cycle Housing Element (2024- 2032) to receive HCD certification. Hollister is currently out of compliance with state requirements, as the city does not have a certified Housing Element at this time.

The purpose of the Housing Element is to identify and plan for the City’s existing and projected housing needs. The Housing Element must contain goals, policies, quantifiable objectives, and programs that will support the preservation, improvement, and development of housing for the community. The City is mandated to adopt both policies and land use designations that will accommodate the Regional Housing Needs Allocation (RHNA) that is determined by first HCD and then the local regional transportation planning agency – in the case of the City of Hollister, the San Benito County Council of Governments (SBCOG).

The City of Hollister’s 6th Cycle RHNA as determined by SBCOG is outlined in Table 1 below. The RHNA is divided by income category, and the City must adopt policies and programs in the Housing Element to support the development of housing units across all incomes.

Table 1. City of Hollister 6th Cycle RHNA
Income Category Percent of Area Median
Income (AMI*)
RHNA
Very Low-Income 0-50% AMI 846 units
Low-Income 51-80% AMI 678 units
Moderate-Income 81-120% AMI 826 units
Above Moderate-Income >120% AMI 1,183 units
TOTAL RHNA 4,163 units
*The San Benito County AMI is $140,200 for a family of four, according to the 2024 HCD Income Limits.

D. Council Deferral Policy for General Plan & Annexation Applications

On November 6, 2023, the City Council moved to defer the intake and processing of new and ongoing General Plan Amendment and Annexation applications until the adoption of the 2040 General Plan (see Attachment 1, November 6, 2023 Minutes).

Both General Plan Amendment applications and Prezoning for Annexation applications require amendments to the City’s General Plan as part of the proposal. It is typical for

jurisdictions not to consider individual proposals for amendments to the General Plan while the City itself is developing a comprehensive general plan update.

At the March 3, 2025 City Council meeting, however, the City Council repealed the 2040 General Plan, and is currently not undergoing a Ge neral Plan Update effort. Following the repeal, the City Council did provide direction for staff to bring forward the submitted applications for further direction and/or consideration, which will be discussed in this report. Also, in anticipation of this larger discussion surrounding a citywide general plan effort, the City Council directed staff to otherwise sustain the deferral policy on new general plan amendment and annexation application submittals. Following this discussion and direction provided by the City Council, the Council will need to reconsider the deferral policy. The Council can potentially adopt a new deferral policy if a citywide general plan effort is initiated, but the Council cannot keep a deferral policy in place with no context or sunset date.

E. 4/5th Vote Requirement for Initiation of a General Plan Amendment

Pursuant to Section 17.24.290(A) of the Hollister Municipal Code, authorization of a General Plan Amendment, city-initiated or proposed by a private property owner, requires an affirmative 4/5th vote of the City Council in order to proceed.

3. General Plan

Following the repeal of the 2040 General Plan, the 2005-2023 City of Hollister General Plan (2005 General Plan). The 2005 General Plan can be found on the City’s website, here:
https://hollister.ca.gov/government/departments/development_services/planning/general _plan.php.

The 2005 General Plan has not been comprehensively updated in twenty years and is currently out of compliance with many legislative requirements. These include, but are not limited to, necessary updates to the Safety and Noise Elements, the need for incorporation of environmental justice requirements, and the need to bring the environmental analysis for the various policies into compliance with current CEQA regulations. As described briefly above and as will be discussed in further detail later in this report, the Housing Element is also currently out of compliance, though the 5 th Cycle Housing Element was adopted more recently, in 2016.

In 2018, the City Council initiated a comprehensive General Plan Update to bring the city’s general plan into compliance with current legislation and provide an update to the City’s guiding goals and policies to extend the life of the General Plan through the year 2040. Through the General Plan Update effort, the 2040 General Plan was developed and adopted by the City Council on December 3, 2024, but was repealed following a referendum petition on March 3, 2025.

Staff requests that the City Council provide direction on whether, and if so to what extent, to initiate a new citywide general plan update effort in the wake of the repeal.

Staff have identified several paths forward for the City Council to consider regarding a citywide general plan update, each with it’s own level of effort, costs, and consequences

to other affected projects. Dependent upon the Council’s direction, staff will return at a later date with additional details on costs, timeline, and scope of work for council consideration. Also dependent upon the Council’s direction on the General Plan, staff will return as necessary with additional details on costs, timeline, and scope of work for other affected projects.

A. General Plan Option 1 (GP1). Forgo a citywide General Plan Update.

The first option available to the City Council for the general plan would be to maintain the 2005 General Plan for the foreseeable future. City efforts and project applications would move forward under the provisions of the current General Plan policies, and the Council may amend the General Plan in small ways as appropriate from time to time, rather than a comprehensive update like the 2040 General Plan effort was.

GP 1 - Necessary additional general plan work
Forgoing a citywide general plan update will mean that there is no inherent additional effort necessary for the general plan. However, there are some updates that are currently legislatively required that staff will need to bring back for the council to consider adopting into the General Plan. The 2040 General Plan addressed all of t he legislative issues with the 2005 General Plan and brought the City’s General Plan into compliance. Staff will need to do an analysis of the 2005 General Plan in order to identify specific needed changes, which would be brought back to Council at a later date.

Additionally, there has been a recent change in 2025 which will affect any future revisions to the general plan. On March 10, 2025, the Office of the State Fire Marshal (OSFM) released updated Fire Hazard Severity Zone (FHSZ) maps (See Attachment 2 Hollister FHSZ Map). Figure 1 below shows the City of Hollister’s revised FHSZ map.

Figure 1. Hollister FHSZ Map

Figure 2. Property Located within Very High Severity Zone

As demonstrated in Figure 2, the revision of the State’s FHSZ maps identified a property within the city limits that is also in the very high fire hazard zone in the Local Responsibility Area. Staff were previously unaware of this property being incorporat ed into the City limits. Staff have confirmed that this is both a city-owned property and have confirmed with the San Benito County Assessor’s office that it is an incorporated parcel.

It appears to have been annexed around the 1970s; an exact date or anne xation

documents were not located.

Because the City now has identified property within its jurisdictional boundary in a high fire hazard severity zone, amendments to the Safety Element must be sent CALFire for their review of the policies. Following the January 2025 fires in Los Angeles, CALFire has indicated that they intend to be more stringent in their reviews and enforcement of their right to review local general plans. The Safety Element must include certain policy restrictions on development in high fire hazard zones that CALFire will look for in their review. Additionally, the City will need to address emergency evacuation routes, likely needing to develop a formal emergency evacuation plan as part of this process.

The City of Hollister adopted a Local Hazard Mitigation Plan (LHMP) in 2022, and a Climate Action Plan (CAP) on December 3, 2024 along with the 2040 General Plan.

These documents may require minor amendments or updates to make them consistent with the 2005 General Plan. The policies within the documents remain enforceable under the 2005 General Plan. However, inconsistencies between the adopted Climate Action Plan, Local Hazard Mitigation Plan and the adopted General Plan, may affect funding opportunities that are based on having a consistent adopted CAP or LHMP.

B. General Plan Option 2 (GP 2). Initiate a citywide General Plan Update.

The second option for the City Council related to the General Plan would be for the Council to direct staff to initiate a citywide general plan update effort. This option has been divided into three sub-options because depending on the direction given, the scope of work, costs, and level of effort could range significantly.

a. GP 2A – Revisit the 2040 General Plan within the bounds of policy and land uses analyzed in either the 2023 Draft GP or the 2024 Final GP

In April 2023, the City released a Public Review Draft 2040 General Plan (2023 Plan).

The 2023 Plan was considered by the City Council on September 11, 2023, where direction for amendments were made. The Council also provided additional direction on the General Plan at the November 20, 2023 council meeting. This direction ultimately resulted in the October 2024 Final 2040 General Plan (2024 Plan). The 2024 Plan was adopted in December 2024. The minutes of the September 11, 2023 and November 20, 2023 City Council meetings are attached as Attachment 3 and Attachment 4, respectfully.

The changes from the 2023 Plan to the 2024 Plan were as follows:
- SOI Expansion. The Council directed that the Sphere of Influence should be extended east of Fairview Road, north of Buena Vista Road, south of San Juan Road on the west side of the City Limits, and to include two additional parcels in the Union Road expansion proposed in the 2023 Plan. See Figure 2 below.

Figure 2. Sphere of Influence Changes

- Land Use Changes for Buena Vista Road, Chappell Road/Santa Ana Road, Meridian Road Special Planning Area, and Glenmore Drive. See Attachments 5 & 6 for the complete 2023 Plan and 2024 Plan Land Use Maps, respectively. Parcels on Buena Vista Road were changed from High Density Residential to Medium Density Residential (Figure 3). Parcels on Chappell Road were changed from High Density Residential to Medium Density Residential (Figure 4). Parcels in the Meridian Road Special Planning Area were changed from Residential Estate to Medium and High Density Residential (Figure 5). A parcel on Glenmore Drive was changed from High Density Residential to Low Density Residential (Figure 6).

Figure 3. Buena Vista Road Land Use Changes

2023 Plan 2024 Plan
2023 Plan 2024 Plan

Figure 4. Chappell Road/Santa Ana Road Land Use Changes

Figure 5. Meridian Road Special Planning Area Land Use Changes

Figure 6. Glenmore Drive Land Use Changes

- North Gateway to Mixed-Use. The Council directed that the North Gateway commercial designation be modified to become a mixed -use designation, allowing both commercial and residential uses. Staff had requested this change because during the process of updating the Housing Element for 6 th Cycle, it was determined that the 2005 General Plan does not have enough sites to meet the City’s RHNA requirements to certify the housing element. 2023 Plan 2024 Plan
2023 Plan 2024 Plan
2023 Plan 2024 Plan

- Public Art Fee. The Council directed staff to add a policy to consider the implementation of a public art fee for development. Action AC-4.2 was incorporated into the 2024 Plan, which reads “Public Art Fee. Prepare a study that evaluates and compares potential public art fee programs to be paid by new development that establish new publicly accessible art.”

- Agricultural Lands Preservation Program. The Council directed staff to change the Agricultural Lands Preservation Program (ALPP) from a 2:1 preservation ratio to a 1:1 preservation ratio. The ALPP is a separate document from the General Plan. However, if the General Plan is to include a policy that references the specific ratio of preservation in the deve lopment of such a policy, the general plan and ALPP would need to be consistent.

- Inclusionary Housing Ordinance. The Council directed staff to amend the policy in the General Plan that identified developing an Inclusionary Housing Ordinance to have a 15% inclusionary requirement, rather than a 20% requirement. The Inclusionary Housing Ordinance is a separate document from the General Plan. The City Council adopted an Inclusionary Housing Ordinance in August 2024. Any revisions to the General Plan should ta ke into consideration the adopted ordinance that is in place.

General Plan Option 2A (GP 2A) assumes that the City Council directs staff to revise the 2005 General Plan which includes land uses and/or policies that have already been considered in either the 2023 Plan or the 2024 Plan.

GP 2A – Necessary additional general plan work
To revise and adopt a general plan update under this option, the text and maps of the 2023 Plan and 2024 Plan would need to be amended to reflect the current direction of the City Council. The amendment would also need to reflect the necessary Safety Element changes described above related to the Fire Hazard Severity Zones and evacuation plans that are now a requirement of a general plan amendment, which was not completed for either previous document.

The City Council certified the Environmental Impact Report (EIR) for the adoption of the 2040 General Plan, Climate Action Plan, and Agricultural Lands Preservation Program on December 3, 2024. Under GP 2A direction, the certified EIR could be utilized as an established baseline document. As long as the direction from Council does not result in potential new environmental impacts that were previously described, an addendum is appropriate. Staff, in consultation with our CEQA team, believe that items studied previously under either the 2023 Plan or the 2024 Plan should fall within the previously analyzed impacts. An EIR Addendum does not require additional public review period for the CEQA document, and could be adopted alongside a re vised General Plan.

It is staff’s recommendation that any amendments proposed to the General Plan include appropriate revisions to the adopted Climate Action Plan (CAP), to ensure that the documents are consistent. The Climate Action Plan implements policies that take into consideration the Greenhouse Gas Emissions and Air Quality effects as a result of the implementation of the 2040 General Plan, and the CAP also served as CEQA mitigation for the 2040 General Plan. If the documents are inconsistent, the General Plan may

have a greater impact on the environment – which could mean that additional environmental work under CEQA would be required prior to adoption. Also, having a consistent and adopted CAP can help the city qualify for grant funding, whereas i f the CAP is not consistent with the General Plan, the city may not be qualified for certain funding programs.

Staff have discussed this option with our general plan consultants for a rough estimate of potential costs, as it is the least costly option, and it would be approximately $300,000 to complete this revision work on the General Plan, Climate Action Plan, and EIR Addendum. A complete and accurate scope of work, timeline, and budget would be prepared following direction from the Council.

b. GP 2B – Revisit the 2040 General Plan with additional discussions of new topics not previously analyzed in either 2023 or 2024 Draft GP

General Plan Option 2B (GP 2B) assumes that the Council directs staff to revise the General Plan with new, but specific, land use and/or policy direction that has not been addressed in either the 2023 Plan or the 2024 Plan. The direction could include anything the Council wishes to include in a revised General Plan, but this option assumes that the direction is very specif ic, so that staff/consultants can input and analyze the specific revision. This direction would not include additional public workshops or study sessions to discuss additional topics and open the document for additional further revisions. Similar to the specific direction provided by Council on the 2023 Plan, staff would take the direction, reanalyze the changes as necessary, and return with a revised document.

GP 2B – Necessary additional general plan work
This direction would include all necessary text and map revisions to the general plan document itself, additional adoption hearings, and additional CEQA environmental work.

The scope of the changes would depend upon the direction that is provided. For minor changes, the CEQA work may still fall within the boundaries of preparation of an EIR Addendum, but the changes could increase substantially if the direction creates potential new impacts. This could include but not be limited to needing a Supplemental EIR or a completely new environmental document altogether. Staff would also recommend amendments to the Climate Action Plan to be consistent with the direction of the revised general plan under this scenario.

c. GP 2C – Initiate a new General Plan Update Process (significant public outreach, opening of new topics, etc.)

General Plan Option 2C assumes that the Council directs staff to bring back proposed new policy ideas to the public for additional outreach, workshops, study sessions, etc.

This option would generally restart the process – even though previous policies could be considered in the conversations – and would involve regrouping with the community on what changes from the 2005 General Plan are desired in a citywide general plan update.

GP 2C - Necessary additional general plan work
This option is the broadest in terms of the scope of work that would be required.

However, generally it assumes additional public outreach, possible formation of a new advisory committee for the new general plan update process, all revisions to the document itself following the new outreach and getting direction on the plan, and necessary additional CEQA analysis work. The CEQA for starting the general plan update process over is almost certainly going to require a Supplemental EIR at minimum, if not a completely new EIR document to be prepared.

4. Housing Element

The City of Hollister is currently also in the process of updating the Housing Element for the 6th RHNA Cycle. The Housing Element is a chapter of the General Plan, but it is updated on a different timeline than the rest of the General Plan. It was coincidental that the 6th Cycle Housing Element Update coincided with a citywide comprehensive general plan update process. However, because of this, the Draft 6 th Cycle Housing Element and 2040 General Plan were being prepared to be consistent with each other.

The current draft 6th Cycle Housing Element (available on the city’s website at https://hollister.ca.gov/government/departments/development_services/planning/housin g_element.php, under November 2024 Public Review Draft) was prepared under the assumption that the 2040 General Plan would be adopted and take effect. The proposed candidate sites analysis as well as the intended CEQA review for the 6th Cycle Housing Element was dependent upon this occurrence. The candidate sites analysis in the current draft housing element proposes rezoning of some sites to be consistent with the increased densities which were proposed in the 2040 General Plan, shown in Table 2 below. The Housing Element also includes multiple candidate sites that were being redesignated to residential or mixed-use, or to a higher density residential, from the 2005 General Plan designations within the 2040 General Plan.

Table 2. 2040 General Plan Density Changes (Residential & Mixed-Use) Land Use Designation 2005 General Plan
Density
2040 General Plan
Density
(RE) Residential Estate 0.2 du/ac 0.2 to 1 du/ac
(LDR) Low Density Residential 1 to 8 du/ac 6 to 10 du/ac (MDR) Medium Density Residential 8 to 12 du/ac 11 to 29 du/ac (HDR) High Density Residential 12 to 35 du/ac 30 to 65 du/ac (MU) Mixed-Use Commercial and
Residential
25 to 40 du/ac 30 to 65 du/ac
(DMU) Downtown Commercial and
Mixed-Use
25 to 45 du/ac 30 to 125 du/ac
(HO) Home Office 8 to 12 du/ac 11 to 29 du/ac
(WG) West Gateway 20 to 35 du/ac 30 to 65 du/ac
(NG) North Gateway Residential Not
Permitted
30 to 65 du/ac

The 2040 General Plan proposed the increased densities across the city’s residential and mixed-use zones to support infill development, affordable housing development, and other goals identified in the general plan. The adoption of the 2040 General Plan also would have completed the redesignation of any parcels with a changed land use through the new Land Use Map in the general plan. Additionally, the certified EIR for the

2040 General Plan also analyzed the potential environmental impacts that could occur with the implementation of the new land uses and residential densities. The 2040 General Plan was drafted with the intent to have not only enough growth and land use changes to accommodate the 6th Cycle RHNA (2024-2032), but also to potentially accommodate the 7th Cycle RHNA (2032-2040) to decrease future environmental analysis work necessary for certification of both RHNA cycles.

With the 2040 General Plan revising land use designati ons of specific properties (land use map), revising the densities of all land use designations, and studying the environmental impacts of those changes, the 6th Cycle Housing Element, therefore, could utilize the 2040 General Plan as an established baselin e document. Since the 2040 General Plan has been repealed, the housing element is in need of significant revisions to identify candidate sites. The 2005 General Plan does not have enough land designated for housing, nor do the densities allowed in the 2005 General Plan meet the requirements to meet the City’s 6th Cycle RHNA. In order to meet the necessary requirements for certification, the Housing Element is going to need to make significant land use changes - possibly even create new land use designations that accommodate higher density housing which don’t exist in the 2005 General Plan - and completely revise the candidate sites analysis, policies, and programs in order to accommodate the RHNA. In order to adopt the 6th Cycle Housing Element, the City Council will also need to amend the 2005 General Plan Land Use, Safety, and other elements to reflect the necessary changes. This work will require its own CEQA analysis, because the 2040 General Plan was not implemented, so the Housing Element Update itself must become the Project that makes the density and land use revisions. Previously, the Housing Element adoption could have relied on the 2040 General Plan adoption and EIR, and it was intended that the adoption of the Housing Element would have qualified f or a CEQA exemption.

The November 2024 Draft 6th Cycle Housing Element was submitted to HCD in December 2024, and comments were received in late January 2025. The State continues to have concerns with the candidate sites analysis in the current draft for the candidate sites which are non-vacant. At this time, the city has additional site-specific analysis to prepare for each of the identified non-vacant sites to justify their inclusion in the 6th Cycle, regardless of the direction on the General Plan. The City has limited vacant sites within the City limits to select, even further limited by pipeline projects, so a balance of justification for higher densities, and also justification for use of non -vacant sites is needed in order to get HCD approval.

Given the above, staff have identified three paths forward for the 6th Cycle Housing Element, which are dependent upon the path chosen by the Council for the General Plan.

A. GP 1 – Housing Element Option 1 (HE 1) – Starting Over If the Council elects GP 1 (forgo a citywide general plan update), the 6 th Cycle Housing Element Update must essentially be started over. Staff have not identified another Housing Element path if that is the direction of Council.

HE 1 – Necessary additional housing element work
As described above, the candidate sites, policies, programs, and environmental work for

the current draft 6th Cycle Housing Element were entirely dependent upon the implementation of the 2040 General Plan. The 2005 General Plan does not have adequate densities or residentially zoned sites to accommodate the RHNA. Only the adopted 2024 Plan for the 2040 General Plan included enough residential and mixed - use designated sites to accommodate the RHNA. The 2023 Plan also did not include enough sites, which is the reason that staff recommended that the North Gateway Commercial designation be modified to allow for mixed -use.

The City will need to prepare a revised scope of work for updating the 6 th Cycle Housing Element that includes a new candidate sites analysis, all necessary General Plan revisions to the Safety Element, Land Use Element, and any other element to create consistency between the Housing Element and the 2005 General Plan (including the fire hazard Safety Element updates), completing the rezoning of any parcels required by the revised candidate sites analysis, and preparing a CEQA document that analyzes the implementation of the necessary land use and policy changes.

It is noted that under the 2005 General Plan, it is likely that significantly more parcels within the City will need to be redesignated to residential in order to accommodate the RHNA because the current densities of the general plan are much lower than the 2040 General Plan.

B. GP 2 – Housing Element 2 (HE 2) – General Plan direction can accommodate the RHNA
If the Council directs staff to initiate a citywide General Plan Update, staff have identified two paths for the Housing Element, which are dependent upon the general plan direction.

HE 2 assumes that the Council’s direction on the General Plan will result in a document that has enough residential sites to accommodate the 6th Cycle RHNA. This means that densities and/or land use designation changes will be proposed in the revised General Plan that will create enough residentially zoned parcels for the Housing Element.

The City can then revise the Housing Element to be consistent with the new General Plan, and rely on the General Plan for the rezones and CEQA work.

HE 2 – Necessary additional housing element work
The city will need to complete some additional candidate sites work to a ddress the latest HCD comments above as well as to ensure that previously selected sites are still consistent with the revised General Plan. The level of effort will be dependent upon the significance of the changes in the direction of the General Plan.

Under this option, the Housing Element would need to be set up to follow the adoption of the revised General Plan. The rezoning and CEQA for the Housing Element would be processed by the General Plan project, rather than the Housing Element project.

Timelines and delays to those timelines on the General Plan effort, will therefore have inherent delays to the Housing Element effort.

C. GP 2 – Housing Element Option 3 (HE 3) – General Plan direction cannot accommodate the RHNA
If the council directs revisions to the 2005 General Plan, but the direction will result in a General Plan that does not have enough residentially zoned sites to accommodate the 6th Cycle RHNA, HE 3 would be the only path forward for the Housing Element.

HE 3 will require that the Housing Element effort itself, separately and additionally, amend the newly revised General Plan in order to be consistent and able to be certified.

It is noted that staff would not recommend that the Council provide General Plan direction that will not accommodate the 6th Cycle RHNA.

HE 3 – Necessary additional housing element work
Under this option, the City would be preparing revisions to the 2005 General Plan and then would need to revise that new document in whatever ways necessary to complete the 6th Cycle Housing Element update. It is difficult to say with any certainty the level of effort necessary for the 6th Cycle amendments under this direction. However, it is likely that the City will need to do additional candidate sites analysis; Housing Element poli cy and program changes; General Plan amendment work to text, maps, Land Use, and/or Safety Element for consistency; rezoning as necessary; and a separate CEQA analysis to study the proposed Housing Element Update scope.

The Housing Element would need to follow the General Plan update revisions, so any timeline or delays to that timeline would inherently affect the timeline of the certification and adoption of the 6th Cycle Housing Element.

5. Urban Growth Boundary

At the April 7, 2025 City Council meeting, the City Council heard a presentation on Urban Growth Boundaries. The Council directed staff to return with additional information on possible implementation of an Urban Growth Boundary (UGB). During the presentation, it was noted that the most typical and likely cost-effective way for the City to move forward with implementation of an UGB would be to incorporate the boundary line into the City’s General Plan. Following that, the City could, if desired, submit the boundary for consideration by a vote of the people on an election ballot, though that is not legislatively required.

For detailed information on purpose, benefits, and policy considerations for implementation of an UGB, please refer to the April 7, 2025 city council meeting recording available online ( https://pub-
hollister.escribemeetings.com/Meeting.aspx?Id=e0f7055c-df3a-46f2-85a0- e33722c8c158&Agenda=Agenda&lang=English&Item=48&Tab=attachments). The presentation is also attached to this report as Attachment 7.

For the purpose of this discussion, staff requests the Council to provide direction on whether or not to pursue implementation of an UGB, within the context of other direction the Council gives on amending the 2005 General Plan. Staff have identified the following paths related to an UGB.

A. GP 1 – Urban Growth Boundary Option 1 (UGB 1) – No Urban Growth Boundary
If the Council elects not to initiate a citywide general plan update, the Council may select also not to initiate any effort related to the implementation of an Urban Growth Boundary. It is not required that the City adopt an UGB, and there are other policy decisions that can be made that can accomplish some of the goals of implementation of an UGB, like preservation of agricultural lands, reduction of urban sprawl, etc.

B. GP 1 – Urban Growth Boundary Option 2 (UGB 2) – City General Plan Effort If the Council elects not to initiate a citywide general plan update, the Council may direct staff to pursue the adoption of a specific general plan update to create an Urban Growth Boundary. Staff would return to the Council with a scope of work, timeline, and cost for this effort. It would include amendments to the 2005 General Plan, public outreach, and environmental analysis.

The Council may also choose to amend the 2005 General Plan to create an Urban Growth Boundary line, and then select to send the proposed boundary line to a vote of the people for consideration. This would have its own costs associated with placing an item on the ballot for a general or special election, in addition to the costs for developing the Urban Growth Boundary line, amendments to the General Plan, and CEQA analysis.

C. GP 1 – Urban Growth Boundary Option 3 (UGB 3) – Election This path is distinguished from UGB 2, in that prior to initiating the general plan amendment effort for creating an Urban Growth Boundary, the Council could first direct staff to place the concept of creating an Urban Growth Boundary on an election ballot.

Following the results of the election, if the community directs the council to create an UGB, the process would be the same as identified for UGB 2, also with the optional consideration to send the final established boundary back to a future vote of the people as well.

D. GP 2B – Urban Growth Boundary Option 4 (UGB 4) – Council-Defined UGB This path is identified under GP 2B (specific direction, not previously identified) for the Council’s general plan direction. An Urban Growth Boundary was not previously considered or analyzed in the 2040 General Plan (neither the 2023 Plan or the 2024 Plan). The creation of an UGB is a new policy consideration that would result in additional work needed for the General Plan effort (GP 2B).

This option would necessitate that the City Council provide the explicit direction and boundary proposal to include in a revised General Plan. As described above, GP 2B is a limited revision to the General Plan that would not include significant additional community outreach efforts, which will help to limit the costs and level of effort.

However, staff would not recommend that the City Council define the Urban Growth Boundary without further community outreach regarding the proposal. Implementation of an UGB has the potential to have a significant impact on the community’s future, both in development and in preservation of agricultural uses, and the boundary should be created as a result of community input from affected stakeholders. At this time, the public have not had an opportunity to weigh in on the creation of an UGB. Given that a

referendum was filed on the 2040 General Plan after the Council did not allow for additional public outreach for the 2024 Plan revisions, it is possible that another public referendum could occur related to a significant policy change like implementing an UGB, if the public is not consulted during the effort.

E. GP 2C – Urban Growth Boundary Option 5 (UGB 5) – Community-Defined UGB
If the Council elects to amend the 2005 General Plan and include direction to staff to consider the implementation of an Urban Growth Boundary within that amended General Plan, UGB 5 is staff’s recommendation. This path would incorporate additional community outreach efforts through the course of creation of a new citywide general plan update, and would allow for the public to provide feedback for consideration related to defining or adopting the Urban Growth Boundary, as well as any other new policies that may be proposed in a revised General Plan. While restarting the outreach process is the most expensive and time-consuming up front effort when it comes to a citywide general plan amendment, it is ideal to ensure that the General Plan is consistent with the goals of the community to avoid future referendums, repeals, and/or additional significant amendments following the adoption of a new General Plan.

6. In-Process General Plan Amendment/Annexation Applications

The City of Hollister currently has four applications for individual General Plan Amendment and/or Prezoning for Annexation applications on file that are at various stages of the analysis process. For the purposes of this discussion, it is important to note that the City Council is NOT making a decision on whether to approve or deny these project proposals. All applications still require completion of necessary project and environmental analysis. They will each return to the City Council at a future date when project analysis is complete for the Council to consider whether to approve or deny the applications. The Council is requested to provide direction to staff and the applicants on how to amend the proposals as it relates to CEQA only, for the purpose of determining whether each project should be 1) incorporated into a citywide general plan effort; 2) revised to proceed ahead of a citywide general plan effort; or 3) revised to follow the adoption of a citywide general plan effort.

Option Analysis
The three options identified above produce the same pros and cons for each project, so they are described here, prior to the individual project analysis, for the council’s consideration.

Path 1. For any project, this path would eliminate any additional direct costs to project applicants, as the City would take on the general plan amendment and/or annexation analysis as part of the general plan effort. This path would also eliminate – in theory – an immediate request for individual amendment to the city’s newly adopted General Plan by the project applicants, because their project would be incorporated into the General Plan already. However, the various project applicants would be subject to the timelines and ultimately the direction of the City’s final adopted Gener al Plan. The applicants have expended time and money in the analysis of their projects, and this path would essentially revoke the initiation authorization previously provided by the City Council. If the City Council changes the direction on their property through the city’s

effort, the applicants would have to restart the general plan amendment application process to amend the city’s adopted general plan if so desired.

Path 2. Staff does not recommend path 2 for any individual project. This path would mean that an individual project proposal would be permitted to proceed ahead of the city’s general plan update process. As environmental analysis works, the City’s general plan update would become dependent upon the timelines and ultimately the approval of the individual project proponents’ application. Any delays or modifications to the private application would cause delays and potentially additional costs for modifications to the city’s citywide effort to reflect those private changes.

Path 3. If the council selects to initiate a citywide general plan effort, this path would mean that the individual project would proceed separately from the city’s effort, but would need to be analyzed to follow the adoption of the city’s revised general plan. The individual application would potentially be delayed and/or require revisions if the city’s general plan effort is delayed or revised as it moves forward. Costs for amendments to the applicant’s environmental analysis would be borne by the applicant.

See Attachment 8 for the process flowchart of the General Plan Amendment (GPA), Prezone (PZ), and Rezone (RZ) applications in the City of Hollister. All of the four applications below have received approval from the City Council for Initiation of their project applications.

A. GPA 2020-1, PZ 2020-2 – Hollister Research Campus
Initiation Application Submitted: June 24, 2020
Formal Application Submitted: December 18, 2020

The project proposes to amend the general plan to designate ~230 acres of land located at the intersection of San Felipe Road and Highway 156 for industrial and commercial uses, expand the Sphere of Influence to incorporate the land, and proposes annexation of the land into a Planned Development zoning overlay with Light Industrial (M1) and Industrial Business Park (IBP) underlying zoning districts.

Figure 7. Project Site GPA 2020-1, PZ 2020-2

The project was authorized for Initiation on 10/19/2020 by the City Council.

The project applicant submitted the formal GPA and PZ applications on 12/18/2020, and staff and the applicant are in the process of preparing the environmental analysis for the project. The environmental analysis for the project was generally complete. However, as described in the legislative context of this report, in order to prepare both this project’s and the city’s 2040 General Plan EIR, one of the projects had to be determined to be adopted first. This project has been analyzed to follow the adoption of the 2040 General Plan, and included the 2040 General Plan EIR as a baseline.

Table 3 describes the effect of the City Council’s direction on a citywide general plan update on this project. It is noted where specific direction will be needed by the Coun cil depending on the general plan direction.

Table 3. GPA 2020-1, PZ 2020-2 Options
GP Path Project Path Further Direction Needed?
GP 1 Revise Project CEQA to use 2005 GP
as baseline
None
GP 2A Revise Project CEQA to use Revised
GP as baseline; Project must follow
City’s revised General Plan (Path 3)
None
GP 2B or
GP 2C
1) Include Project in City’s GPU
2) Allow project to move ahead of
City’s GPU; Revise Project CEQA
to use 2005 GP as baseline
3) Project must follow City’s GPU;
Revise Project CEQA to use
revised GP as baseline
Yes – Council needs to
identify Path 1, 2, or 3 for the
project

B. Prezone 2020-1 – Lico & Greco Properties
Initiation Application Submitted: May 18, 2020
Formal Application Submitted: June 19, 2020

The project proposes to expand the Sphere of Influence to incorporate ~98 acres of land currently designated as Industrial within the 2005 General Plan, and to annex the land into the M1 Zoning District. The property is located off of San Felipe Road at the end of Bert Drive.

Figure 8. Project Site PZ 2020-1

The project was authorized for Initiation on 6/15/2020 by the City Council.

The project applicant submitted the formal PZ applications on 6/19/2020. It is noted that while an application for a GPA was not submitted with the request, since the time of original approval of the initiation, it has been determined that an amendment to the Sphere of Influence does require a general plan amendment. This would be incorporated into the ultimate project approval. However, the initiation authorization of the council was approved unanimously (meeting the 4/5th vote requirement) and the description included the Sphere of Influence amendment, so the initiation request was not brought back for further consideration by the Council. Staff requested a scope of work for environmental review and provided a cost letter to the applicant on 8/3/2020, and the applicant never proceeded with authorizing the environmental work. However, this property provides contiguity for the Hollister Research Campus project (identified above) and has since been incorporated into that project as part of the ongoing environmental analysis.

This project, therefore, stands in the same position as the Hollister Research Campus project above, and any direction the Council provides for that project (Table 3) will also apply to this project. The projects will continue to be processed together as one project.

C. General Plan Amendment 2022-2, Rezone 2022-1 – Hollister Multifamily LLC Initiation Application Submitted: September 1, 2022
Formal Application Submitted: Application has not been submitted

The project proposes to amend the 2005 General Plan land use designation of North Gateway Commercial to Mixed-Use, and to rezone the property from North Gateway (NG) to Neighborhood Mixed-Use (NMU). The project is located near San Felipe Road and Maple Street, within the city limits, and totals approximately 4.6 acres in size.

Figure 9. GPA 2022-2, RZ 2022-1 Project Site

The project was authorized for Initiation on 1/17/2023 by the City Council.

The project applicant has not submitted a formal application for the GPA or RZ as of the date of this report. Staff have heard from the property owner that the developer has withdrawn from negotiations regarding this project. However, a withdrawal of the application for GPA or RZ has not been received by staff from the applicant, and the initiation authorization remains in place.

Per the Council’s direction on 1/17/2023, the 2040 General Plan was amended to reflect this amendment as a baseline, and the site was revised to be shown as mixed -use in the 2040 General Plan. The project site remains North Gateway Commercial in the 2005 General Plan.

Table 4 describes the effect of the City Council’s direction on a citywide general plan update on this project. It is noted where specific direction will be needed by the Council depending on the general plan direction.

Table 4. GPA 2022-2, RZ 2022-1 Options
GP Path Project Path Further Direction Needed?
GP 1 Revise Project CEQA to use 2005 GP
as baseline
Yes – Does the Council want
to reconsider the
authorization of the initiation,
given the lack of action by the
applicant?
GP 2A 1) Include Project in City’s GPU
(Project was already considered in
2024 Plan)
2) Revise Project CEQA to use
Revised GP as baseline; Project
must follow City’s revised General
Plan
Yes – Does the Council want
to reconsider the
authorization of the initiation,
given the lack of action by the
applicant?
GP 2B or
GP 2C
1) Include Project in City’s GPU
2) Allow project to move ahead of
City’s GPU; Revise Project CEQA
to use 2005 GP as baseline
3) Project must follow City’s GPU;
Revise Project CEQA to use
revised GP as baseline
Yes – Council needs to
identify Path 1, 2, or 3 for the
project and/or reconsider the
authorization of the initiation,
given the lack of action by the
applicant.

D. Prezone 2019-2 – Joseph Nguyen/Clearist Park
Initiation Application Submitted: February 27, 2019
Formal Application Submitted: April 15, 2019

The project proposes annexation of approximately 46 acres of property located east of San Felipe Road and north of the Hollister Municipal Airport into the Industrial Business Park (IBP) Zoning District. The property is located within the Sphere of Influence, and is designated Industrial within the 2005 General Plan.

Figure 10. PZ 2019-2 Project Site

The project was authorized for Initiation on April 1, 2019 by the City Council.

The project applicant submitted a formal application for the Prezone on April 15, 2019.

The next step in the process is the preparation of an environmental analysis pursuant to CEQA. The City has requested proposed for the environmental work for this project and provided cost letters to the applicant on four separate occasions: August 2019, July 2021, March 2022, and August 2022. On each of these occasions, the applicant has refused to provide payment to the City in order for the work to be authorized, and therefore no work has proceeded on the application. The applicant’s representative reached out to the Planning Division on December 5, 2024 requesting to receive additional proposals for the environmental work on this project following the adoption of the 2040 General Plan. However, the referendum and repeal of the 2040 General Plan has changed the status of processing and baseline conditions for annexation proposals as has been outlined in this report.

Table 5 describes the effect of the City Council’s direction on a citywide general plan update on this project. It is noted where specific direction will be needed by the Council depending on the general plan direction.

Table 5. PZ 2019-2 Options
GP Path Project Path Further Direction Needed?
GP 1 Initiate CEQA Work (Return to the City
Council for authorization to release a
Request for Proposals for the CEQA
work for the project, authorize a
contract, and upon payment by the
applicant, initiate CEQA work)
None
GP 2A Project CEQA must be initiated and
designed to use Revised GP as
baseline; Project must follow City’s
revised General Plan
None
GP 2B or
GP 2C
1) Include Project in City’s GPU
2) Allow project to move ahead of
City’s GPU; Initiate CEQA Work
using 2005 GP as baseline
3) Project must follow City’s GPU;
Project CEQA must be initiated and
designed to use revised GP as
baseline
Yes – Council needs to
identify Path 1, 2, or 3 for the
project

7. Submitted Requests for Initiation Authorization

The City of Hollister currently has four applications submitted for requests for initiation of individual general plan amendment and/or prezone for annexation applications. These applications have not been considered and decided upon by the City Council. As has been outlined in this report, requests for general plan amendments and/or annexation of property have an inherent impact on the environmental analysis preparation process for a citywide general plan effort. These applications were not brought forward and were affected by the deferral policy adopted by the Council.

Within the context of providing direction on a citywide general plan effort, staff requests the Council to take action and determine where to approve or deny the following applications.

A. Initiation of GPA 2022-3 and PZ 2022-1 – Severita Hamana Initiation Application Submitted: October 12, 2022
Attachments 9 - 12

The project proposes a general plan amendment to designate the property located at 2910 Southside Road (APN 020-280-042) as Medium Density Residential, expand the Sphere of Influence to include the property, and prezone the property to Low Density Residential Performance Overlay (R1-L/PZ) Zoning District for annexation. The project site is approximately 5 acres in size.

Figure 11. GPA 2022-3, PZ 2022-1 Project Site

The project site is not located within or contiguous to the 2005 General Plan Planning Area, Sphere of Influence, or city limits.

The property is currently zoned Residential Mixed (RM) by San Benito County and is designated Agricultural Productive (AP) in the San Benito County General Plan. The property currently has a single-family residence. The property is surrounded on all sides by unincorporated low density residential development.

Staff recommend denial of the request for initiation because the property does not have any contiguity to the city limits, SOI, or planning area, and the City cannot create an island of newly designated and annexed property for residential development. Staff have attached a resolution of denial to this report (Attachment 12) for the Council’s consideration.

It is noted that should the Council wish to approve the request for initiation, they must define a contiguous area for increasing the General Plan Planning Area and provide land use designation; and to authorize the annexation, the Council must define a contiguous annexation and Sphere of Influence area for inclusion in the annexation application.

Additionally, since the submission of the application request, the City Council adopted Ordinance 1237, which replaced the previous Planned Development process with Chapter 17.66. The City no longer annexes property into the “performance overlay” zoning districts, but instead would zone a proposal into the “Planned Development” specific designation for the project proposed. The request to be annexed into the R1- L/PZ Zoning District is no longer applicable to current city standards, and if the Council SOI
SOI
Planning Area
Project Site
City Limit

desires, should determine to annex the property into a Planned Development zoning designation. Finally, the General Plan Designation request of Medium Density Residential must be consistent with the proposed zoning designation – as requested R1-L/PZ is consistent with the Low Density Residential general plan designation, while Medium Density Residential (R3) Zoning is consistent with the Medium Density General Plan Designation.

B. Initiation of GPA 2023-1 and PZ 2023-1 – MLC Holdings/Sarwat Fahmy Initiation Application Submitted: February 8, 2023
Attachments 13 - 18

The project proposed a general plan amendment to change the land use designation of properties located at Ladd Lane and Union Road (APNs 020 -280-007 & 020-280-070) from Low Density Residential to Medium Density Residential in the general plan, expand the Sphere of Influence to include the properties, and to annex the properties into the Medium Density Residential (R3) Zoning District. The project site totals approximately 18 acres.

Figure 12. GPA 2023-1, PZ 2023-1 Project Site

The project site is designated Low Density Residential in the 2005 General Plan. The property is not located within the Sphere of Influence, but is contiguous to both the city limits and the Sphere of Influence to the north.

The property is currently zoned Rural Residential (RR) by San Benito County and is designated Residential Mixed (RM) in the San Benito County General Plan. The property currently has a single-family residence and is otherwise vacant/agricultural.

The property is located next to single-family residential to the north (City), Ladd Lane Elementary School to the east, vacant property and Union Road to the south, and vacant property to the west.

SOI
Planning Area
Project Site
City Limit

The applicant has proposed development of between 142-214 residential units and the dedication of a public park if annexed into the city limits.

Should the Council direct staff to initiate a citywide general plan update effort, staff recommend denial of the request for initiation of a general plan amendment and annexation. The processing of two separate general plan amendment proposals is costly and complicated as it relates to preparing an environmental analysis, both to the applicant and to the city. If the city is electing to prepare a general plan amendment, staff’s recommendation to the Council is to identify the proposed land use and policies that will apply to these parcels through the general plan amendment process. This is the purpose of a citywide general plan - to identify land uses and policies applicable to all parcels within the planning area. Staff would recommend that the applicant and property owner participate in the general plan update process, and when a general plan is adopted by the city, they may either apply for a project consistent with the newly adopted general plan, or propose an amendment for the council to consider at that time.

However, should the Council forgo a citywide general plan update effort at this time, the decision to approve or deny a general plan amendment initiation and annexation proposal lies with the Council. A resolution of approval and a resolution of denial have been attached for the Council’s consideration (Attachments 17 and 18).

C. Initiation of PZ 2023-2 – Joe Tonascia
Initiation Application Submitted: April 20, 2023
Attachments 19 - 22

The project proposes annexation of an approximately 35 -acre property located west of Southside Road and north and south of Union Road (APN 020-280-040) into either a Specific Plan or Low Density Residential Performance Overlay (R1-L/PZ) Zoning Designation.

Figure 13. PZ 2023-2 Project Site

SOI
Planning Area
Project Site
City Limit

The northern half of the project site is currently designated Low Density Residential in the 2005 General Plan; the southern half of the project site does not contain a designation in the 2005 General Plan. The property is not located within the Sphere of Influence, but is contiguous to both the city limits and the Sphere of Influence to the north.

Though the applicant has not applied for a initiation request for a General Plan Amendment, in order for the project to be approved, a general plan amendment would be required to change the southern half of the site to have a general plan designation, as well as to amend the Sphere of Influence to include the property.

The property is currently zoned Rural Residential (RR) by San Benito County and is designated Residential Mixed (RM) in the San Benito County General Plan. The property currently used for agriculture. The property is located next to single-family residential to the north (City and County), unincorporated agricultural to the east, unincorporated single-family residential and agricultural to the south, and vacant/agricultural property to the west.

The applicant has proposed a low-density mixed-use project, see Attachment 20. This proposal is not consistent with any existing City of Hollister General Plan or Zoning Designation, and would require the preparation of a Specific Plan, as proposed by the Applicant. The Specific Plan, when adopted, would amend the General Plan and would provide the development and policy guidance for the subject property, allowing development that would not otherwise be permitted by the City’s existing Gene ral Plan and Zoning.

Should the Council direct staff to initiate a citywide general plan update effort, staff recommend denial of the request for initiation of a general plan amendment and annexation. The processing of two separate general plan amendment proposals is costly and complicated as it relates to preparing an environmental analysis, both to the applicant and to the city. If the city is electing to prepare a general plan amendment, staff’s recommendation to the Council is to identify the proposed land use and policies that will apply to these parcels through the general plan amendment process. This is the purpose of a citywide general plan - to identify land uses and policies applicable to all parcels within the planning area. Staff would recommend that the applicant and property owner participate in the general plan update process, and when a general plan is adopted by the city, they may either apply for a project consistent with the newly adopted general plan, or propose an amendment for the council to consider at that time.

However, should the Council forgo a citywide general plan update effort at this time, the decision to approve or deny a general plan amendment and annexation initiation proposal lies with the Council. A resolution of approval and a resolution of denial have been attached for the Council’s consideration (Attachments 21 and 22).

D. Initiation of PZ 2023-3 – Lico & Greco Properties
Initiation Application Submitted: August 14, 2023
Attachments 23 – 28

The project proposes annexation of an approximately 55-acre parcel located at Union Road and Highway 25 (APN 020-290-056) into either a Specific Plan or Low Density Residential Performance Overlay (R1-L/PZ) Zoning District.

Figure 14. PZ 2023-3 Project Site

The project site is currently designated Low Density Residential and Mixed Use in the 2005 General Plan. The property is not located within the Sphere of Influence, but is contiguous to both the city limits and the Sphere of Influence to the east.

Though the applicant has not applied for a initiation request for a General Plan Amendment, in order for the project to be approved, a general plan amendment would be required to amend the Sphere of Influence to include th e property.

The property is currently zoned Rural Residential (RR) by San Benito County and is designated Residential Mixed (RM) in the San Benito County General Plan. The property currently used for agriculture, and there are five existing single -family residences. The property is located next to agricultural and unincorporated commercial uses to the north, Highway 25 and single-family residential (City) to the east, and unincorporated single-family residential and agricultural to the south and west.

The applicant has proposed a low-density mixed-use project, see Attachment 26. This proposal is not consistent with any existing City of Hollister General Plan or Zoning Designation, and would require the preparation of a Specific Plan, as proposed by the Applicant. The Specific Plan, when adopted, would amend the General Plan and would provide the development and policy guidance for the subject property, allowing development that would not otherwise be permitted by the City’s existing General Plan and Zoning.

Should the Council direct staff to initiate a citywide general plan update effort, staff recommend denial of the request for initiation of a general plan amendment and SOI
Planning Area
Project Site
City Limit

annexation. The processing of two separate general plan amendment proposals is costly and complicated as it relates to preparing an environmental analysis, both to the applicant and to the city. If the city is electing to prepare a general plan amendment, staff’s recommendation to the Council is to identify the proposed land use and policies that will apply to these parcels through the general plan amendment process. This is the purpose of a citywide general plan - to identify land uses and policies applicable to all parcels within the planning area. Staff would recommend that the applicant and property owner participate in the general plan update process, and when a general plan is adopted by the city, they may either apply for a project consistent with the newly adopted general plan, or propose an amendment for the council to consider at that time.

However, should the Council forgo a citywide general plan update effort at this time, the decision to approve or deny a general plan amendment and annexation initiation proposal lies with the Council. A resolution of approval and a resolution of denial have been attached for the Council’s consideration (Attachments 27 and 28).

Important note regarding Initiation of Prezones 2023-2 and 2023-3 It is important to note that should the Council authorize the initiation of both Prezone 2023-2 (Joe Tonascia) and Prezone 2023-3 (Lico & Greco Properties), the annexation proposals will form an unincorporated “island” and thus will not be able to be approved by LAFCO, see Figure 15 below. The City Council will need to authorize the initiation of all the included unincorporated parcels within the island as well. At that point, staff and the applicants will be able to do appropriate public outreach to those property owners during the prezoning and general plan amendment application review process.

Figure 15. Unincorporated Island Creation

SUMMARY:

The City Council has requested an item to discuss the initiation of a citywide general plan update effort following the referendum and repeal of the adopted 2040 General City Limits Unincorporated Island
Tonascia
Annexation Lico & Greco
Annexation

Plan. In order to make an informed decision and provide direction to staff regarding whether or not to pursue such an effort, the City Council must also consider and provide direction on other ongoing projects that are affected by a citywide general plan update effort. These projects include:

- Climate Action Plan
- 6th Cycle Housing Element Update
- Urban Growth Boundary
- Ongoing General Plan Amendment and Annexation Applications  General Plan Amendment 2020-1, Prezone 2020-2 – Hollister Research Campus
 Prezone 2020-1 – Lico & Greco Properties
 General Plan Amendment 2022-2, Rezone 2022-1 – Hollister Multifamily LLC  Prezone 2019-2 – Joseph Nguyen/Clearist Park
- Submitted application requests for General Plan Amendment and/or Annexation  General Plan Amendment 2022-3, Prezone 2022-1 – Severita Hamana  General Plan Amendment 2023-1, Prezone 2023-1 – MLC Holdings/Sarwat Fahmy
 PZ 2023-2 – Joe Tonascia
 PZ 2023-3 – Lico & Greco Properties

Staff have prepared an analysis of potential direction that the Council may provide regarding the General Plan, and the subsequent effects and potential courses of a ction for the affected other ongoing projects. Staff requests that the Council provide direction regarding the General Plan and all of the affected projects (or in the case of the applications for requests for initiation, to adopt a resolution of approval or denial), so that all projects can continue to move forward in a productive manner.

FISCAL IMPACT: Any update to the City’s General Plan as a city effort will be at the expense of the General Fund. The costs associated with this project are entirely dependent upon the direction of the City Council, and would include but are not limited to costs associated with additional environmental analysis, community outreach, and updates to the General Plan document itself. Depending on direction received, a scope of work, timeline, and budget will need to be prepared and brought back to the Council at a later date for a decision.

The necessary revisions and additional environmental work that are required to amend the Draft 6th Cycle Housing Element Update following the repeal of the 2040 General Plan will be at the expense of the General Fund. The costs associated with this work are dependent upon the direction of the City Council as it relates to a citywide General Plan Update effort. Depending on direction received, a scope of work, timeline, and budget will need to be prepared and brought back to the Council at a later date for a decision.

Costs include but are not limited to document revisions, additional efforts related to the candidate sites analysis, and environmental analysis.

To prepare an Urban Growth Boundary will be at the cost of the general fund. Costs for placing any items on the ballot will also be at the cost of the General Fund. If the Urban Growth Boundary is included in a general plan update project, costs for preparation of the document and environmental work would be incorporated together. The preparation