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G5.05 COORDINATION AND INTERPRETATION OF CONTRACT DOCUMENTS.
The General Conditions, Special Provisions, Technical Specifications, Contract Drawings, Contract Change Orders and all supplementary documents are essential parts of the Contract, and a requirement occurring in one is as binding as though occurring in all. They are intended to be complimentary, and to describe and provide for a complete work.
In the event of inconsistencies between requirements contained in different components of the Contract Documents, and unless otherwise specified in the Special Provisions, the order of precedence to govern interpretation is as follows: (1) Change Orders, (2) Addenda, (3) Contract, (4) Special Provisions, (5) General Conditions, (6) the Greenbook, (7) Technical Specifications, (8) Contract Drawings, (9) Notice Inviting Sealed Bids, and (10) Bid Forms (all documents submitted by the bidder). In case of differences between small and large scale drawings, the large scale drawings shall govern. Schedules on drawings shall take precedence over conflicting notations on drawings. In the event of any discrepancy between any drawing and the figures written thereon, the figures, unless otherwise directed, will govern over scaled dimensions.
Should it appear that the work to be done or any of the related matters is not sufficiently detailed or explained in the Contract Documents, the Contractor shall promptly apply to the Engineer for such further written explanations as may be necessary and shall conform to them as part of the Contract. In the event of any doubt or question arising respecting the true meaning of the Contract Documents, clarification in writing shall be promptly sought by Contractor from the Engineer, whose decision thereon shall be final.
G5.06 ORDER OF WORK. When required by the Special Provisions or Contract Drawings, the Contractor shall follow the sequence of operations as set forth. Full compensation for conforming with such requirements will be considered as included in the prices paid for the various Contract items of work and no additional compensation to Contractor will be allowed.
G5.07 SUPERINTENDENCE. The Contractor, at all times, shall supervise and direct the Work using its best skill and attention. The Contractor shall keep at the project site competent supervisory personnel at all times while Work is in progress. The Contractor shall designate, in writing, before starting work, a project superintendent who shall be an employee of Contractor and shall have complete authority to represent and act for the Contractor. The Contractor shall promptly notify the Engineer in writing prior to any change in superintendent assignment.
The Contractor shall be solely responsible for and have control over construction means, methods, techniques and procedures for providing adequate safety precautions and coordinating all portions of the work under the Contract, unless the Contract Documents give other specific instructions concerning these matters.
G5.08 LINES AND GRADES. Only such primary control lines, monuments and bench marks will be set by the Engineer as he determines to be necessary to control establishment of the lines and grades required for the completion of the work. In general, these will consist of the primary horizontal and vertical control points shown on the Contract Drawings. The Contractor shall notify Engineer a minimum of five (5) working days before such stakes or marks are needed.
Monuments, stakes and marks set by the Engineer shall be carefully preserved by the Contractor. If such monuments, stakes or marks are destroyed or damaged, they will be replaced by the Engineer at his/her earliest convenience. The Contractor shall be charged for the cost of replacing or restoring monuments, stakes and marks destroyed or damaged by reason of its operations including failure to protect such points from other normal activity in the project area that can be reasonably anticipated.
This charge will be deducted from any monies due or to become due the Contractor unless the Contractor has agreed in writing, with the approval of the Engineer, to otherwise directly pay the party doing the work and has provided satisfactory evidence that such payment has been properly made.
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The Contractor shall temporarily suspend work at such points and for such reasonable times as the Engineer may require for transferring or setting monuments, stakes or marks, and the Contractor shall not be entitled to any additional compensation or extension of time therefor.
All other stakes or marks required to establish the lines and grades required for the completion of the work shall be the responsibility of the Contractor. Payment for such work shall be considered as included in the prices paid for the various Contract items of work and no additional compensation will be allowed therefor.
Contractor shall take field measurements and verify field conditions consistent with prudent construction industry standards and shall carefully compare such field measurements and conditions and other information known to Contractor with the Contract Documents before commencing construction activities on the work site. Errors, inconsistencies or omissions in the Contract Documents discovered by Contractor shall be reported to the Engineer at once.
G5.09 INSPECTION. The Engineer, and all authorized representatives of the City, shall at all times have safe access to the work during its construction, and shall be furnished with every reasonable facility for ascertaining that the materials and the workmanship are in accordance with the requirements and intentions of the Contract Documents. All work done and all materials furnished by Contractor shall be subject to the Engineer's on-site and off-site inspection.
The inspection and observation of the work or materials by the Engineer shall not relieve the Contractor of any obligations to fulfill its Contract as prescribed. Work and materials not meeting such requirements shall be corrected, and unsuitable work or materials may be rejected, notwithstanding that such work or materials have been previously inspected by the Engineer, or that payment therefor has been included in a progress estimate.
Re-examination of questioned work may be ordered by the Engineer at any time before final acceptance. If so ordered, the work shall be uncovered by the Contractor. If such work is found to be in accordance with the Contract Documents, the City will pay for the cost of uncovering, removal, recovering and replacing of the parts removed; but if such work so exposed or examined is not in accordance with the Contract Documents, the uncovering, removal, recovering and replacement shall be at the Contractor's expense. Work which has been covered prior to observation by the Engineer does not qualify as re-examined work; the City may order it uncovered for observation without payment of costs.
The Contractor shall give due notice to the Engineer before backfilling so that the Engineer may observe the materials and installation.
The Contractor shall notify the Engineer in advance as to those times when no construction activities will take place. Absent such notification, all costs incurred by the City as a result of attending to the project site at times when no construction is taking place will be charged to the Contractor.
Whenever the Contractor intends to perform work on Saturday, Sunday, or a legal holiday, he shall give notice to the Engineer of such intention 24 hours prior to performing such work, or such longer period as may be specified, so that the Engineer may make necessary arrangements.
The observations and inspections performed by the Engineer shall not relieve the Contractor of its responsibility to conduct comprehensive inspections of the work and to furnish materials and perform work in conformance with the Contract Documents.
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G5.10 DOCUMENTS ON JOB SITE. The Contractor shall keep one copy of all Contract Documents (including Change Orders), approved Shop Drawings, material test results and approved progress payments on the job site, in good order, available to the Engineer and all authorized representatives of the City. Other requirements may be specified in the Special Provisions.
G5.11 CORRECTION, REMOVAL OF REJECTED WORK. The Contractor shall promptly correct work rejected by the Engineer as failing to conform to the requirements of the Contract Documents, whether or not fabricated, installed or completed, so that it does comply with the Contract Documents. The Contractor shall bear the costs of correcting such rejected work, including additional testing, inspections and compensation for the Engineer's services and expenses made necessary thereby.
The Contractor shall remove, at its cost, from the site portions of the work which are not in accordance with the Contract Documents or which are not corrected by the Contractor.
The Contractor shall correct, at its cost, damaged or destroyed construction, whether completed or partially completed, of the City or separate contractors caused by the Contractor's correction or removal of work which is not in accordance with the requirements of the Contract Documents.
Any work done beyond the lines shown on the Contract Drawings or established by the Engineer, and all extra work done without written authority, will be considered as volunteer or unauthorized work.
Upon order of the Engineer, unauthorized work shall be remedied, removed or replaced at the Contractor's cost.
If the Contractor fails to promptly correct non-conforming or rejected work, or to comply promptly with any order of the Engineer under this Section, the City may cause such work to be remedied, removed or replaced and the costs thereof will be deducted from any monies due or to become due the Contractor.
Failure on the part of the Engineer to reject non-conforming work shall not be construed to imply acceptance of such work.
G5.12 EQUIPMENT AND PLANTS. The Contractor shall use or permit only equipment and plants suitable to produce the quantity and quality of work and materials required, and meeting all State and federal safety requirements.
Plants shall be designed and constructed in accordance with general practice for such equipment and shall be of sufficient capacity to insure the production of materials needed to complete the work in accordance with the Contractor's schedule and the Contract time.
When ordered by the Engineer, the Contractor shall remove unsuitable equipment from the work and discontinue the operations of unsafe or unsatisfactory plants.
All vehicles used on existing structures, highways and streets shall be equipped with pneumatic tires unless otherwise permitted in writing by the Engineer.
G5.13 CHARACTER OF WORKERS. The Contractor shall enforce strict discipline and good order among the Contractor's employees and other persons carrying out the Contract. The Contractor shall not permit employment of unfit persons nor persons not properly skilled or unskilled in tasks assigned to them.
G5.14 FINAL INSPECTION. When the work has been completed, the Engineer will make
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the final inspection. The Contractor shall notify the Engineer in writing when it considers the work complete and shall request a final inspection.
G5.15 SUBMITTAL OF AS-BUILT DATA. The Contractor shall maintain up-to-date a separate, neat and legible set of construction drawings showing as-built conditions. The intention is that a separate full-size set of the construction drawings will be neatly and accurately marked in red pencil to show any condition, dimension, installation or location that is different from that originally shown. Change Orders; deviations from the contract documents including drawings; the locations of installations of utilities and services, mechanical and electrical lines; details; and other work shall be incorporated and accurately shown on this set. The locations of installed underground and hidden utilities will be shown and dimensioned to appropriate reference points. No work shall be permanently concealed until the required information has been recorded. The requirement is that these as-built construction drawings and the "as-built" material and equipment drawing submittals provided will reflect the complete as-built condition of the project.
Where the contract drawings are not of sufficient size, scale, or detail, the Contractor shall furnish its own drawings for incorporation of details and dimensions. In such cases, the Contractor shall provide a reproducible set of its drawings, suitably cross-referenced to the contract drawings.
The as-built drawings will be maintained up to date on a "day by day" basis. That is, information will be recorded as it is known. Prior to any progress payments, the Engineer will review the status of the as-built construction drawings. The Engineer may withhold approval of progress payments until such time as the as-built drawings are brought up to date.
Prior to the completion of the contract, the Contractor shall furnish a satisfactory as-built construction drawing record and certify on each drawing that conditions shown are as-built. Submittal of the as- built record is made a condition for acceptance of the project and final payment under the contract.
G5.16 EMERGENCIES. In an emergency affecting the safety of life, the work, or adjoining property, the Contractor, without special instructions or authorization from the Engineer, shall act at his/her discretion to prevent such threatened loss or injury. In such an emergency, the Contractor shall perform such additional work as is required. Any compensation claimed by the Contractor on account of emergency work and determined by the Engineer to be warranted shall be determined in accordance with the provisions of Section 9 unless a more appropriate method is determined by the Engineer in his/her sole discretion.
G5.17 RIGHTS-OF-WAY. The City will provide the rights-of-way over private lands or the site for permanent works or installations, and right-of-way for access thereto, unless otherwise indicated. The Contractor will be permitted to use such land for construction purposes, but any additional right-of-way or land desired by the Contractor for construction purposes shall be provided by the Contractor without expense to the City.
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SECTION 6
CONTROL OF MATERIALS
G6.01 SOURCE OF SUPPLY AND QUALITY OF MATERIALS. The Contractor shall furnish all materials required to complete the work, except materials that are designated in the Specifications to be furnished by the City and materials furnished by the City in accordance with force account work as described in Section G9.03. As used in this Section, the term "materials" shall mean materials and equipment furnished for incorporation in the work.
Notwithstanding any prior inspection, only materials conforming to the requirements of the Contract Documents shall be incorporated in the work.
The materials furnished and used shall be new, except as may specifically be provided elsewhere in the Contract Documents. The materials shall be manufactured, handled, and used in a workmanlike manner to ensure completed work in accordance with the Contract Documents.
The Contractor shall submit to the Engineer a list of its sources of materials and the locations at which such materials will be available for inspection. The list shall be submitted in sufficient time to permit proper inspection and testing of materials to be furnished from such listed sources in advance of their use. The Contractor shall assure that the Engineer or his/her authorized representative has free access at all times to the material to be inspected, sampled or tested. The Engineer may inspect, sample or test materials at the source of supply or other locations. It is understood that such inspections and tests in no way shall be considered as a guaranty of acceptance of such material nor of continued acceptance of material presumed to be similar to that upon which inspections and tests have been made, and that inspection and testing performed by the City shall not relieve the Contractor or its suppliers of responsibility for quality control.
Manufacturers' warranties, guaranties, instruction sheets and parts lists, which are furnished with certain materials incorporated in the work, shall be delivered to the Engineer in organized, indexed, neat and adequately bound volumes that are marked as to content before acceptance of the Contract.
Reports and records of inspections made and tests performed, when available at the site of the work, may be examined by the Contractor and the Engineer.
G6.02 CITY-FURNISHED MATERIALS. Materials furnished by the City will be available at locations designated in the Specifications, or if not designated in the Specifications, they will be available at the City Office. They shall be hauled to the site of the work by the Contractor, at its own expense, including any necessary loading and unloading that may be involved. The cost of handling and placing City-furnished material shall be considered as included in the price paid for the Contract item involving such City-furnished material.
The Contractor shall be held responsible for all materials furnished to him, and he shall pay all demurrage and storage charges. City-furnished materials lost or damaged from any cause whatsoever shall be replaced by the Contractor, at its expense. The Contractor will be liable to the City for the cost of replacing City-furnished material, and such costs may be deducted from any monies due or to become due the Contractor. All City -furnished materials that are not used on the work shall remain the property of the City and will be delivered to the City corporation yard.
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G6.03 STORAGE OF MATERIALS. Materials shall be stored by the Contractor in such a manner as to ensure their security and the preservation of their quality and fitness for the work and to facilitate inspection.
G6.04 DEFECTIVE MATERIALS. All Contractor-furnished materials not conforming to the requirements of the Contract Documents may be rejected, whether in place or not. They shall be removed immediately from the site of the work unless otherwise permitted by the Engineer. No rejected material, the defects of which have been subsequently corrected, shall be used in the work unless approval in writing has been given by the Engineer. Upon failure of the Contractor to comply promptly with any order of the Engineer made under the provisions of this Section, the Engineer may cause the removal, disposal and replacement of rejected material and deduct the cost thereof from any monies due or to become due the Contractor.
G6.05 TRADE NAMES AND ALTERNATIVES. For convenience in designation in the Contract Documents, certain articles or materials to be incorporated in the work may be designated under a trade name or the name of a manufacturer and its catalog information. Except in those instances where the product is designated to match others in use in a particular improvement, either completed or in the course of completion, the use of an alternative article or material which is of equal quality and of the required characteristics for the purpose intended may be permitted, subject to the following requirements:
1. The Contractor shall submit its Proposal for an alternative in writing.
Such request shall be made in ample time to permit review and approval without delaying the work.
2. No such Proposal will be considered unless accompanied by complete information and descriptive data necessary to determine the equality of the offered materials, articles, or equipment. Samples shall be provided when requested by the Engineer. The Contractor shall satisfy the Engineer as to the comparative quality, suitability or performance of the offered materials, articles or equipment. In the event that the Engineer rejects the use of such alternative materials, articles or equipment, ("material") then one of the particular products designated by brand name will be furnished.
3. The burden of proof as to the quality and suitability of alternatives shall be upon the Contractor and he shall furnish all information necessary as required by the Engineer.
The Engineer shall be the sole judge as to the quality and suitability of alternative articles, equipment or materials and its decisions shall be final. Where use of an alternative material, article or equipment involves redesign of, or changes to, other parts of the work, the cost and the time required to effect such redesign or changes will be considered in evaluating the suitability of the alternative material, article or equipment. Cost of redesign by the Engineer will be borne by the Contractor.
4. Whenever classification, rating or other certification by a body such as UL or NEMA is a part of the specification for any material, proposal for use of alternative materials shall be accompanied by reports from the listed or equivalent recognized and industry accepted independent testing laboratory indicating compliance with specification requirements. The cost of all testing required to prove equality of the material proposed shall be borne by the Contractor. Approval of an alternative material shall be only for the characteristics or use named in such approval, and shall not be used to change or modify any Contract requirement.
G6.06 PLANT INSPECTION. The Engineer may inspect the production of material, or the manufacture of products, at the source of supply. Plant inspection, however, will not be undertaken until the Engineer is assured of the cooperation and assistance of both the Contractor and the material producer. The Engineer or his/her authorized representative shall have free entry at all times
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to such parts of the plant as concern the manufacture or production of the materials. Adequate facilities shall be furnished free of charge to make the necessary inspection. The Engineer assumes no obligation to inspect materials at the source of supply. The responsibility of incorporating satisfactory materials in the work rests entirely with the Contractor, notwithstanding any prior inspections or tests.
G6.07 PRODUCT AND REFERENCE STANDARDS. When descriptive catalog designations, including manufacturer's name, product brand name or model number are referred to in the Contract Documents, such designations shall be considered as being those found in industry publications in effect on the day the Notice to Bidders for the work is dated.
G6.08 SAMPLES. After the award of the Contract, the Contractor shall furnish to the Engineer samples indicated in the Specifications or requested by the Engineer. Samples shall be submitted without charge, with shipping charges prepaid. Materials for which samples are required shall not be used in the work until approved in writing by the Engineer.
Each sample shall be submitted in duplicate unless otherwise directed, and shall be labeled with the following data: name of project; name of Contractor; material represented and location in the project including specification reference; and producer information including brand, model, place of origin, and other pertinent information.
The Contractor shall forward a transmittal letter to the Engineer with each shipment of samples containing the information required in the previous paragraph. Approval of a sample shall be only for the characteristics and use named in the submittal and approval shall not be construed to change or modify any Contract requirement. Before submitting samples, the Contractor shall assure himself that the materials or equipment will be available in the quantities required in the project, as no change or substitution will be permitted after a sample has been approved unless approved by the Engineer in writing.
Samples of material from local sources shall be taken by or in the presence of the Engineer if so required by the Engineer; otherwise the samples will not be considered for testing.
Approved samples not damaged in testing may be incorporated in the finished work if marked for identification and approved by the Engineer. Materials incorporated in the work shall match the approved samples.
Failure of any material to pass the specified tests will be sufficient cause for refusal to consider under this Contract any further samples of the same brand, make or source of that material. The Engineer reserves the right to disapprove any material which has previously proven unsatisfactory in service.
Samples of material delivered on the site or in place may be taken by the Engineer for testing. Failure of samples to meet Contract requirements will annul previous approvals of the item tested.
G6.09 TESTING OF MATERIALS OR WORK. Materials to be used in the work will be subject to inspection and tests by the Engineer or his/her designated representative. The Contractor shall furnish, without charge, such samples as may be required and make available locations for required in place testing.
Materials and work shall be tested in accordance with the methods in use by the State of California, Department of Transportation, or by nationally recognized testing organizations or as specified in the Contract Documents. The Engineer will make or approve all testing. Unless otherwise noted in the Specifications, testing will be made at the expense of the Contractor. In any case, in the event that
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any materials and work fail to pass tests, the cost of subsequent testing of similar materials and work as may be required by the Engineer shall be borne by the Contractor.
Test methods developed by the State of California, Department of Transportation are identified by the prefix Calif., followed by the serial number. Copies of individual test methods are available at the Transportation Laboratory, Sacramento, California.
Whenever a reference is made in the Specifications to a test method by Calif. number, it shall mean the test method in effect on the date of the Notice to Bidders for the work. Whenever a reference is made in the Specifications to a specification or test designation of the American Society for Testing and Materials, the American Association of State Highway Officials, Underwriters' Laboratories, Inc., or any other recognized national organization, and the number accompanying the test designation representing the year of adoption of the test has been omitted, the reference shall mean the test method in effect on the date of the Notice to Bidders for the work.
Whenever the Contract Documents provide an option between two or more test methods, the Engineer will determine the test method to be used.
Whenever a specification, manual or test designation provides for test reports (such as certified mill test reports) from the manufacturer, copies of such reports, identified as to the lot of material, shall be furnished to the Engineer. The manufacturer's test report shall supplement the inspection, sampling and testing provisions of this Section and shall not constitute a waiver of the City's right to inspect.
When material which cannot be identified with specific test reports is proposed for use, the Engineer may, at his/her discretion, select random samples from the lot for testing. Testing specimens from the random samples, including those required for retest, shall be prepared in accordance with the referenced specification and furnished by the Contractor at its expense. The number of such samples and test specimens shall be entirely at the discretion of the Engineer.
G6.10 CERTIFICATE OF COMPLIANCE. A Certificate of Compliance shall be furnished prior to the use of any materials for which the Special Provisions or Specifications require that such Certificate be furnished. In addition, the Engineer may permit the use of certain materials prior to sampling and testing if accompanied by a Certificate of Compliance stating that the materials involved comply in all respects with the requirements of the Specifications. The Certificate shall be signed by the manufacturer of the material. A Certificate of Compliance shall be furnished with each lot of material delivered to the work and the lots so certified shall be clearly identified in the Certificate.
All materials used on the basis of a Certificate of Compliance may be sampled and tested at any time. The fact that material is used on the basis of a Certificate of Compliance shall not relieve the Contractor of responsibility for incorporating material in the work which conforms to the requirements of the Contract Documents, and any such material not conforming to such requirements will be subject to rejection whether in place or not.
The City reserves the right to refuse to permit the use of material on the basis of a Certificate of Compliance.
The form of the Certificate of Compliance and its disposition shall be as approved by the Engineer.
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SECTION 7
LEGAL RELATIONS AND RESPONSIBILITIES
G7.01 LAWS TO BE OBSERVED. The Contractor shall keep himself fully informed concerning all requirements of law, including but not limited to all State and Federal laws and county and municipal ordinances and regulations which in any manner affect those engaged or employed in the work, the materials used in the work, or which in any way affect the conduct of the work, and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same.
The Contractor shall at all times observe, and shall cause all its agents and employees to observe, all such requirements of laws and shall protect, indemnify and hold harmless the City and the Engineer, and all of their respective officers, agents and employees against all claims and liabilities arising from or based on the violation of any such requirement of law whether by the Contractor or its employees.
If any discrepancy or inconsistency is discovered in the Contract Documents for the work in relation to any such requirements of laws, the Contractor shall immediately report the same to the Engineer in writing. The Contract Documents shall be governed by the laws of the State of California.
G7.02 LABOR CODE REQUIREMENTS. Attention is directed to the following requirements of the Labor Code:
A. Hours of Labor. Eight hours labor constitutes a legal day's work. The Contractor shall forfeit, as penalty to the City, Twenty-Five Dollars ($25) for each workman employed in the performance of the Contract by the Contractor or by any subcontractor under him for each calendar day during which such workman is required or permitted to work more than eight hours in any one day and forty (40) hours in any one calendar week in violation of the provisions of the California Labor Code and in particular, Sections 1810 to 1815 thereof, inclusive, except that work performed by employees of the Contractor in excess of eight hours per day and forty (40) hours during any one week shall be permitted upon compensation for all hours worked in excess of eight hours per day at not less than one-and-one-half (1 ½) times the basic rate of pay, as provided in said Section 1815.
B. Labor Non-Discrimination. Attention is directed to Section 1735 of the Labor Code which provides the Contractor shall not discriminate against any employee who is employed on the work because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex or age of such persons, except as provided in Section 12940 of the Government Code.
C. Prevailing Wages. The Contractor shall comply with California Labor Code Sections 1770 to 1780, inclusive. In accordance with said Section 1775, the Contractor shall forfeit as a penalty to an amount determined by the Labor Commissioner not to exceed Fifty Dollars ($200.00) for each calendar day or portion thereof for each workman paid less than stipulated prevailing wage rates for such work or craft in which such worker is employed for any work done under the Contract by him or by any subcontractor under him in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780, inclusive. In addition to said penalty and pursuant to said Section 1775, the difference between such stipulated prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the stipulated prevailing wage rate shall be paid to each worker by the Contractor.
Pursuant to the provisions of Section 1773 of the Labor Code the City shall obtain the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work applicable to the work to be done from the Director of the Department of Industrial Relations. Copies
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of the prevailing rates are on file at the City Office and are available to any interested party on request, or may be obtained directly from the DIR website at http://www.dir.ca.gov/oprl/DPreWageDetermination.htm . Such wage rates must be prominently posted at the construction site.
The City will not recognize any claim for additional compensation because of the payment by the Contractor of any wage rate in excess of the prevailing wage rate set forth in the Contract. The possibility of wage increases is one of the elements to be considered by the Contractor in determining its bid, and will not under any circumstances be considered as the basis of a claim against the City on the Contract.
D. Payroll Records. The Contractor's attention is directed to the following provisions of Labor Code Section 1776 and 1771.4. The Contractor shall be responsible for the compliance with these provisions by its subcontractors.
(a) Each contractor and subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work.
(b) The payroll records enumerated under subdivision (a) shall be certified and shall be available for inspection at all reasonable hours at the principal office of the Contractor on the following basis:
(1) A certified copy of an employee's payroll record shall be made available for inspection or furnished to such employee or his or her authorized representative on request.
(2) A certified copy of all payroll records enumerated in subdivision (a) shall be made available for inspection or furnished upon request to the City, the Division of Labor Standards Enforcement and the Division of Apprenticeship Standards of the Department of Industrial Relations.
(3) A certified copy of all payroll records enumerated in subdivision (a) shall be made available upon request to the public for inspection or copies thereof made; provided, however, that a request by the public shall be made through either the City, the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement. If the requested payroll records have not been provided pursuant to paragraph (2), the requesting party shall, prior to being provided the records, reimburse the costs of preparation by the Contractor, subcontractor and the entity through which the request was made. The public shall not be given access to such records at the principal office of the Contractor.
(c) The certified payroll records shall be on forms provided by the Division of Labor Standards Enforcement or shall contain the same information as the forms provided by the division.
(d) Each contractor shall file a certified copy of the records enumerated in subdivision (a) with the entity that requested the records within ten (10) days after receipt of a written request.
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(e) Each contractor and subcontractor shall furnish the records specified in Cal. Labor Code section 1776 directly to the Labor Commissioner monthly in a format prescribed by the Labor Commissioner. (Cal Lab Code § 1771.4)
(f) Any copy of records made available for inspection as copies and furnished upon request to the public or the City, the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement shall be marked or obliterated in such a manner as to prevent disclosure of an individual's name, address and social security number. The name and address of the Contractor shall not be marked or obliterated.
(g) The Contractor shall inform the City of the location of records enumerated under subdivision (a), including the street address, city and county, and shall, within five (5) working days, provide a notice of a change of location and address.
(h) In the event of noncompliance with the requirements of this Section, the Contractor shall have ten (10) days in which to comply subsequent to receipt of written notice specifying in what respects such Contractor must comply with this Section.
In the event that the Contractor fails to comply within the 10-day period, he/she shall, as a penalty to the State or the City, forfeit Twenty-Five Dollars ($100.00) for each calendar day, or portion thereof, for each worker, until strict compliance is effectuated. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from progress payments then due.
The penalties specified in subdivision (h) Labor Code Section 1776 for noncompliance with the provisions of said Section 1776 may be deducted from any monies due or which may become due to the Contractor.
The Contractor and each subcontractor shall preserve their payroll records for a period of three (3) years from the date of completion of the Contract.
E. Apprentices. The Contractor shall fully comply with the requirements of Sections 1777.5 and 1777.6 of the California Labor Code and the regulations of the California Apprenticeship Council. In accordance with Section 1777.5, the Contractor shall secure the necessary certificates and shall contribute to the apprenticeship fund or funds, as provided for therein. The Contractor shall require each subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the work to comply fully with Sections 1777.5 and 1777.6 of the Labor Code. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the State Division of Apprenticeship Standards and its branch offices.
F. Workers' Compensation. Pursuant to the requirements of Section 1860 of the California Labor Code, the Contractor will be required to secure the payment of workers' compensation to its employees in accordance with the provisions of Section 3700 of the Labor code.
Prior to commencement of work, the Contractor shall sign and file with the City, a certification in the following form:
"I am aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."
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Said certification is included in the Contract, and signature and return of the Contract as provided in Section G3.03, "Execution of Contract," of the General Conditions, shall constitute signing and filing of the said certificate.
G7.03 AIR POLLUTION CONTROL. The Contractor shall comply with all air pollution control rules, regulations, ordinances and statutes that apply to any work performed pursuant to the Contract.
Material to be disposed of shall not be burned, either inside or outside the work site.
G7.04 WATER POLLUTION CONTROL. The Contractor shall exercise every reasonable precaution to protect streams, lakes, reservoirs, bays and coastal waters from pollution with fuels, oils, bitumens, calcium chloride and other harmful materials and shall conduct and schedule its operations so as to avoid or minimize the introduction of sediment into the stormwater system and muddying and silting of said streams, lakes, reservoirs, bays and coastal waters. Care shall be exercised to preserve roadside or other vegetation beyond the limits of construction. The use of the term "stream(s)" in this Section shall also include and mean any and all stormwater collection and conveyance systems/facilities whether private or public except when such definition is not appropriate/does not make sense.
Water pollution control work is intended to provide prevention, control, and abatement of water pollution to streams, waterways and other bodies of water, and shall consist of constructing those facilities which may be shown on the plans, specified herein or in the Special Provisions, or directed by the Engineer and instituting Best Management Practices and/or Performance Standards set forth in City's National Pollutant Discharge Elimination System Permit for the discharge of water into the waters of the State and/or conditions set forth in a project specific permit if so required by the State Water Resources Board/SF Regional Water Quality Board. Bidders and Contractor shall inform themselves of all relevant water pollution control requirements.
In order to provide effective and continuous control of water pollution it may be necessary for the Contractor to perform the Contract work in small or multiple units, on an out of phase schedule, and with modified construction procedures. The Contractor shall provide temporary water pollution control measures, Best Management Practices and Performance Standards, including but not limited to, dikes, basins, ditches, and applying straw and seed, which become necessary as a result of its operations. The Contractor shall coordinate water pollution control work with all other work done on the Contract.
Before starting any work on the project, the Contractor shall submit, for acceptance by the Engineer, a program to control water pollution effectively during construction of the project. Such program shall show the schedule for the erosion control work included in the Contract and for all water pollution control measures that the Contractor proposes to take in connection with construction of the project to minimize the effects of its operations upon adjacent streams and other bodies of water. The Contractor shall not perform any clearing and grubbing or earthwork on the project, other than that specifically authorized in writing by the Engineer, until such program has been accepted.
If the measures being taken by the Contractor are inadequate to control water pollution effectively, the Engineer may direct the Contractor to revise its operations and its water pollution control program.
Such directions will be in writing and will specify the items of work for which the Contractor's water pollution control measures are inadequate. No further work shall be performed on said items until the water pollution control measures are adequate and, if also required, a revised water pollution control
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program has been accepted.
The Engineer will notify the Contractor of the acceptance or rejection of any submitted or revised water pollution control program in not more than five (5) days.
The City will not be liable to the Contractor for failure to accept all or any portion of an originally submitted or revised water pollution control program, nor for any delays to the work due to the Contractor's failure to submit an acceptable water pollution control program.
The Contractor may request the Engineer to waive the requirement for submission of a written program for control of water pollution when the nature of the Contractor's operation is such that erosion is not likely to occur. Waiver of this requirement will not relieve the Contractor from responsibility for compliance with the other provisions of this Section. Waiver of the requirement for a written program for control of water pollution will not preclude requiring submittal of a written program at a later time if the Engineer deems it necessary because of the effect of the Contractor's operations.
Where erosion which will cause water pollution is probable due to the nature of the material or the season of the year, the Contractor's operations shall be so scheduled that permanent erosion control features will be installed concurrently with or immediately following grading operations.
Nothing in the terms of the Contract nor in the provisions in this Section shall relieve the Contractor of the responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code, or other applicable statutes relating to prevention or abatement of water pollution.
The Contractor shall also conform to the following provisions:
1. Where working areas encroach on streams, barriers adequate to prevent the flow of muddy water into streams shall be constructed and maintained between working areas and streams, and during construction of such barriers, muddying of streams shall be held to a minimum.
2. Removal of material from beneath a flowing stream shall not be commenced until adequate means, such as a bypass channel, are provided to carry the stream free from mud or silt around the removal operations.
3. Should the Contractor's operations require transportation of materials across streams, such operations shall be conducted without muddying the stream. Mechanized equipment shall not be operated in the stream channels of such streams except as may be necessary to construct crossings or barriers and fills at channel changes.
4. Water containing mud or silt from aggregate washing or other operations shall be treated by filtration, or retention in a settling pond, or ponds, adequate to prevent muddy water from entering streams.
5. Oily or greasy substances originating from the Contractor's operations shall not be allowed to enter or be placed where they will later enter a stream.
6. Portland cement or fresh portland cement concrete shall not be allowed to enter flowing water of streams.
7. When operations are completed, the flow of streams shall be returned as nearly as possible to a meandering thread without creating possible future bank erosion and settling,
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pond sites shall be graded so they will drain and will blend in with the surrounding terrain.
8. Material derived from roadway work shall not be deposited in a stream channel where it could be washed away by high stream flows.
9. Where there is possible migration of anadromous fish in streams affected by construction on the project, the Contractor shall conduct its operations so as to allow free passage of such migratory fish.
Compliance with the requirements of this Section shall in no way relieve the Contractor from its responsibility to comply with the other provisions of the Contract, in particular its responsibility for damage and for preservation or property.
Full compensation for conforming to the requirements of this Section shall be considered as included in the prices paid for the various items of work and no additional compensation will be allowed therefor.
G7.05 REMOVAL, RELOCATION OR PROTECTION OF EXISTING UTILITIES. Pursuant to California Government Code section 4215, the City or other appropriate utility company shall identify and provide for the timely removal, relocation or protection of any existing main or trunkline utility facilities located on the site of the work to be completed with reasonable accuracy in the plans and specifications made part of the invitation for bids. If the contractor discovers utility facilities not identified by the City or others while performing the work, the Contractor shall immediately notify the City and owner of the utility in writing. For those utilities discovered by the Contractor, the City or other appropriate party as required will compensate the Contractor for the costs of locating, removing or relocating such utility facilities; repairing damage not due to the failure of the contractor to exercise reasonable care; and for equipment on the project necessarily idled during such work. The Contractor will not be assessed liquidated damages for delays in completion of the project due to the failure of the City or owner of the utility to provide for removal or relocation of such utility facilities.
The Contractor shall contact the regional notification center, "Underground Service Alert," and schedule the work to allow ample time for the center to notify its members and, if necessary, for any member to field locate and mark its facilities.
G7.06 SUBSURFACE EXCAVATIONS, NOTIFICATION.
The following provisions, drawn from Section 7104 of the Public Contracts Code, shall apply to any work which involves digging trenches or other excavations which extend deeper than four feet below the surface:
(a) The Contractor shall promptly, and before the following conditions are disturbed, notify the District, in writing, of any:
(1) Material that the Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law.
(2) Subsurface or latent physical conditions at the site differing from those indicated.
(3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract.
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(b) The District shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in the Contractor’s cost of, or the time required for, performance of any part of the work shall issue a change order under the procedures described in the Contract.
(c) In the event that a dispute arises between the Owner and the Contractor as to whether the conditions materially so differ, or involve hazardous waste, or cause a decrease or increase in the Contractor’s cost of, or the time required for, performance of any part of the work, the Contractor shall not be excused from any scheduled completion date provided for by the Contract, but shall proceed with all work to be performed under the Contract. The Contractor shall retain any and all rights provided either by Contract or by law which pertain to the resolution of disputes and protests.
G7.07 SOUND CONTROL REQUIREMENTS. The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances that apply to any work performed pursuant to the Contract.
Each internal combustion engine, used for any purpose on the job or related to the job, shall be equipped with a muffler of a type recommended by the manufacturer. No internal combustion engine shall be operated on the project without said muffler.
G7.08 USE OF PESTICIDES. The Contractor shall comply with all rules and regulations of the Department of Food and Agriculture, the Department of Health, the Department of Industrial Relations and all other agencies, which govern the use of pesticides required in the performance of the work on the Contract.
Pesticides shall include but shall not be limited to herbicides, insecticides, fungicides, rodenticides, germicides, nematocides, bactericides, inhibitors, fumigants, defoliants, desiccants, soil sterilants, and repellents.
Any substance or mixture of substances intended for preventing, repelling, mitigating or destroying weeds, insects, diseases, rodents or nematodes and any substance or mixture of substances intended for use as a plant regulator, defoliant or desiccant shall be considered as pesticide.
G7.09 WEIGHT LIMITATIONS. Unless expressly permitted in the Technical Specifications, the Contractor shall not operate construction equipment or vehicles of any kind which, laden or unladen, exceed the maximum weight limits set forth in Division 15 of the Vehicle Code, over completed or existing base, surfacing, pavement or structures.
G7.10 PAYMENT OF TAXES. The Contract prices paid for the work shall include full compensation for all taxes which the Contractor is required to pay, whether imposed by Federal, State or local government, including, without being limited to, Federal excise tax. No tax exemption certificate nor any document designed to exempt the Contractor from payment of any tax will be furnished to the Contractor by the City, as to any tax on labor, services, materials, transportation, or any other items furnished pursuant to the Contract.
The Contractor shall withhold and pay any and all sales and use taxes, withholding taxes, whether State or Federal, Social Security taxes, State Unemployment Insurance charges and all other taxes which are now or hereafter may be required to be paid or withheld under any laws.
G7.11 PERMITS AND LICENSES. The Contractor shall procure all permits and licenses
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(except those procured or to be procured by the City which are listed in the Special Provisions or Specifications), procure a City of Hollister business license, pay all charges and fees, and give all notices necessary and incident to the due and lawful prosecution of the work.
The Environmental Quality Act (Public Resources Code, Section 21000 to 21176) may be applicable to permits, licenses and other authorizations which the Contractor must obtain from State or local agencies in connection with performing the work of the Contract. The Contractor shall comply with the provisions of that Act in obtaining such permits, licenses and other authorizations and they shall be obtained in sufficient time to prevent delays to the work.
The Contractor shall comply with permits obtained by the City for the work, which are listed in the Special Provisions or Specifications.
G7.12 PATENTS. The Contractor shall assume all costs arising from the use of patented materials, equipment, devices or processes, used on or incorporated in the work and shall indemnify and save harmless the City, the Engineer, and their duly authorized representatives from all suits at law, or actions of every nature for, or on account of, the use of patented materials, equipment, devices or processes. In case such materials, equipment, devices or processes are held to constitute an infringement and their use enjoined, the Contractor, at its expense, shall: (a) secure for the City the right to continue using said materials, equipment, devices or processes by suspension of the injunction or by procuring a license or licenses, or (b) replace such materials, equipment, devices or processes, or (c) modify them so that they become non-infringing or remove the enjoined materials, equipment, devices or processes and refund the sums paid therefor without prejudice to any other rights of the City or the Engineer.
G7.13 SAFETY REQUIREMENTS. The Contractor shall promptly and fully comply with and carry out, and shall without separate charge therefor to the City, enforce compliance with the safety and first aid requirements prescribed by applicable State and Federal laws and regulations, rules and orders and as may be necessary to the end that work shall be done in a safe manner and that the safety and health of the employees and the people of local communities is safeguarded. The Contractor shall comply with OSHA regulations applicable to Contractor regarding necessary safety equipment or procedures. In the event of conflicting requirements, the most stringent requirement as it pertains to the Contractor’s safety responsibility applies.
Compliance with the provisions of this Section by subcontractors shall be the responsibility of the Contractor. All installed material, equipment and structures, without separate charge therefor to the City, shall fully conform with all applicable State and Federal safety laws, rules, regulations and orders and it shall be the Contractor's responsibility to furnish only such material, equipment and structures, notwithstanding any omission in the Contract Documents thereof or that a particular material, equipment or structure was indicated. During the performance of the work, the Contractor shall institute controls and procedures for the control and safety of persons visiting the job site.
Upon the failure of the Contractor to comply with any of the requirements of this Section, the Engineer shall have the authority, but not the duty, to stop any operations of the Contractor affected by such failure until such failure is remedied. No part of the time lost due to any such stop orders shall be made the subject of a claim for extension of time or for increased costs or damages by the Contractor.
In no case shall the actions of the Engineer impose a duty of care on the City.
The Contractor shall maintain an accurate record of, and shall report to the Owner in writing, exposure data and all accidents resulting in death, traumatic injury, occupational disease, or damage to property, materials, supplies or equipment incident to work performed under the Contract. If death
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or serious injuries or serious damages are caused, the accident shall be reported to the City immediately by telephone or messenger. In addition, the Contractor shall furnish the City with a copy of the Employer’s Report of Injury immediately following any incident requiring the filing of said report during the prosecution of the Work. The Contractor also shall furnish the City with a copy of the Employer’s Report of Injury involving any subcontractors on the project. The Contractor shall make all reports as are, or may be, required by any authority having jurisdiction, and permit all safety inspections of the Work being performed under the Contract.
The Contractor may not submit a claim for extension of time or for extra costs or for any damages as a result of any stop work order for items related to this Section that is issued by a proper authority, including the City.
No provisions of this Contract will act to make the City and Engineer/Architect, its consultants, or any other party other than the Contractor responsible for safety. The Contractor will indemnify, defend, and hold harmless the City, its officers, employees, and agents from and against any and all actions, damages, fines, and loses arising from the Contractors failure to meet all the safety requirements or provide a safe work site.
G7.14 TRENCH EXCAVATION SAFETY PLAN. Attention is directed to California Labor Code section 6705. At least five (5) days in advance of excavation of any trench five feet or more in depth, the Contractor shall submit to the Engineer for acceptance a detailed plan showing the design of shoring, bracing, sloping and other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. If such plan varies from the shoring system standards established by the State Construction Safety Orders, the plan shall be prepared and signed by a registered civil or structural engineer. Nothing in this Section shall be deemed to allow the use of a shoring, sloping or protective system less effective than that required by the Construction Safety Orders of the Division of Industrial Safety. Nothing in this Section shall be construed to impose liability on the City, the Engineer or any of their employees.
Acceptance by City or Engineer/Architect constitutes acknowledgement of the submission, and does not constitute review or approval of the designs, design assumptions or criteria, completeness of submission, applicability to areas of intended use or implementation of the plan, all of which are solely the responsibility of the Contractor.
G7.15 SANITARY PROVISIONS. The Contractor shall conform to the rules and regulations pertaining to sanitary provisions established by the State, and to County, City and municipal laws and ordinances as may be applicable. Toilets for use of employees on the work shall be furnished where needed and shall be maintained by the Contractor. Their use shall be strictly enforced. City sanitary facilities will not be available for use by the Contractor's employees, except where specifically designated in writing by the Engineer.
G7.16 PUBLIC CONVENIENCE. The Contractor shall so conduct its operations as to offer the least possible obstruction and inconvenience to the public and he shall have under construction no greater length or amount of work than he can prosecute properly with due regard to the rights of the public.
All public traffic shall be permitted to pass through the work with as little inconvenience and delay as possible. The Contractor shall obtain approval of its plans for the routing and control of traffic from the appropriate city, county or State agency. Where the temporary rerouting or closing to traffic of any public street or highway is necessary, the Contractor shall make all necessary arrangements with the appropriate city, county or State agency.
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All trucks coming to the site or leaving the site with materials or loose debris shall be loaded in a manner that will prevent dropping of material or debris on public streets. Spillage resulting from hauling operations along or across any public traveled way shall be removed immediately at the Contractor's expense.
Construction operations shall be conducted in such a manner as to cause as little inconvenience as possible to owners of abutting property. Convenient access to driveways, houses and buildings along the line of work shall be maintained, and temporary approaches to roads or highways shall be provided and kept in good condition. Roadway excavations shall be conducted in such a manner as to provide a reasonably smooth and even surface satisfactory for use by public traffic at all times.
For work in public right-of-way, the Contractor shall comply with the rules and regulations of the State, County or local agency that owns the right-of-way.
All costs of complying with public convenience requirements of the City or other agencies shall be included in the Contract price.
The Engineer shall have the authority, but not the duty, to stop the Contractor from beginning new work until the provisions of this Section have been met.
G7.17 PUBLIC SAFETY. The Contractor shall assume all responsibility for public safety during construction, and all costs arising therefrom shall be included in the Contract amount.
Whenever the Contractor's operations create a condition hazardous to traffic or to the public, the Contractor shall furnish, erect and maintain, at its expense, such fences, barricades, lights, signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the public. The Contractor shall also furnish such flagmen as are necessary to give adequate warning to traffic or to the public of any dangerous conditions. For work in public right - of-way, the Contractor shall comply with the rules and regulations of the State, County, City or local agency that owns the right-of-way.
G7.18 PRESERVATION OF PROPERTY. Due care shall be exercised to avoid injury to existing improvements or facilities, utility facilities, adjacent property and trees, shrubs and other plants that are not to be removed.
Trees, shrubs and other plants that are not to be removed, and pole lines, fences, signs, survey markers and monuments, buildings and structures, conduits, pipe lines, sewer and waterlines, highway facilities, and any other improvements or facilities, under or above ground, that are within or adjacent to the work limit line shall be protected from injury or damage, and the Contractor shall provide and install suitable safeguards to protect such objects from injury or damage. If such objects are injured or damaged by reason of the Contractor's operations, they shall be replaced or restored at the Contractor's expense. The facilities shall be replaced or restored to a condition as good as when the Contractor entered upon the work, or as good as required by the Specifications if any such objects are a part of the work being performed under the Contract. The Engineer may make or cause to be made such temporary repairs as are necessary to restore to service any damaged facility. The cost of such repairs shall be borne by the Contractor and may be deducted from any monies due or to become due to the Contractor under the Contract.
The fact that any underground facility is not shown on the Contract Plans shall not relieve the Contractor of its responsibility under Section G8.14, "Non-City Facilities," of the General Conditions.
It shall be the Contractor's responsibility, pursuant thereto, to ascertain the location of such
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underground improvements or facilities that may be subject to damage by reason of its operations.
Full compensation for furnishing all labor, materials, tools, equipment and incidentals, and for doing all the work involved in protecting or repairing property as specified in this Section, shall be considered as included in the prices paid for the various Contract items of work and no additional compensation will be allowed therefor.
G7.19 RESPONSIBILITY FOR DAMAGE. Neither City, nor any of its Councilmembers, officers, employees, the Engineer, representatives, consultants, engineers, attorney or insurers shall be liable, responsible, answerable or accountable in any manner from any of the following: (1) damage to the work itself or any part thereof, or any machinery, equipment, materials, supplies or facilities or appurtenances of any person or entity used in connection with the work hereunder; (2) personal injury (including, without limitation, physical injury, mental or emotional injury or distress and loss of consortium) or wrongful death to any person (including without limitation personal injury or wrongful death to any of the following (who shall hereinafter be referred to as "Potential Claimants"):
Contractor; all subcontractors; consultants; the owners, lessees, sublessees, tenants and other occupiers of the property upon, over or in which the work hereunder is being performed or of any property near, adjacent thereto, or in the vicinity of such property, affected by such work or by construction of the project; the employees, agents, representatives, business invitees of any of the foregoing; any third persons and members of the public; and City and its Councilmembers, agents, employees and consultants; (3) property damage to the real, personal or intangible property of any person, firm or entity, including without limitation that of any Potential Claimant; (4) Business losses and business interruption losses suffered by any owners, lessees, sublessees, tenants or other occupiers of the real property upon, over or in which the work hereunder is being performed or of any property near, adjacent thereto, or in the vicinity of such property, affected by such work or by construction of the project. The matters from which City is absolved from liability or responsibility under the foregoing provisions of this Section shall be referred to collectively as "Potential Liabilities and Claims."
To the maximum extent permitted by law, the Contractor shall be responsible for and shall indemnify, defend and save harmless the City, its Councilmembers, officers, employees, the Engineer, agents, representatives, engineers, consultants, attorneys and insurers ("Indemnitees") from and against any claims, demands, actions, causes of action, costs, expenses, liabilities, fines, penalties, judgments, liens, losses and damages of any kind whatsoever (including, without limitation, the Potential Liabilities and Claims), arising from any breach or failure of Contractor to perform its obligation or duties under this Agreement, from Contractor's activities, actions and conduct in performing the work hereunder or from any other cause whatsoever during the progress of the work or at any time before its final completion and acceptance. The duty of the Contractor to indemnify and save harmless includes the duties to defend (by legal counsel satisfactory to the City) as set forth in Section 2778 of the Civil Code and to pay attorney's fees and litigation costs required by such defense.
With respect to third party claims against Contractor, the Contractor waives any and all rights to any type of express or implied indemnity against the City, its Councilmembers, officers, employees, the Engineer, representatives, agents, consultants, engineers, attorneys and insurers. It is the intent of the parties that the Contractor's duties of defense and indemnity apply and are in full and undiminished force and effect hereunder regardless of the existence or degree of negligence or other fault on the part of the parties herein indemnified or on the part of any other person, firm or entity, save and except the active negligence or willful misconduct of City, its Councilmembers, consultants, engineers, officers, or employees and the Engineer. Should any part of the indemnity provisions of this Section be held invalid or unenforceable, the Contractor shall nonetheless be responsible to indemnify and defend and save each of the Indemnitees hereunder harmless to the maximum extent
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provided by law. The requirements of this provision shall survive termination of the contract. Pursuant to Public Contract Code Section 9201, the City shall have full authority to compromise or otherwise settle any claim relating to the Contract at any time.
G7.20 RESPONSIBILITY FOR WORK AND MATERIALS. Until the acceptance of the Contract, the Contractor shall have the charge and care of the work and of the materials to be used therein, including materials for which he has received partial payment, and shall bear the risk of injury, loss or damage to any part thereof by the action of the elements or from any other cause, whether arising from the execution or from the non-execution of the work. Relief from maintenance and responsibility for a portion of the total work will not be granted by the City, unless specifically provided for in the Special Provisions. The Contractor shall rebuild, repair or restore all injuries, losses or damages to any portion of the work and materials occasioned by any cause before its completion and acceptance and shall bear the expense thereof. Should such injuries, losses or damages be caused by a third party, Contractor shall remain responsible and shall pursue on its own any proper response or payment by such third party for the injury, loss or damage. Where necessary, the Contractor shall, at its expense, provide suitable drainage and erect such temporary structures as are necessary to protect the work and materials from damage. The suspension of the work from any cause whatever shall not relieve the Contractor of its responsibility for the work and materials as herein specified. The Contractor shall properly store materials that have been partially paid for by the City. Such storage by the Contractor shall be on behalf of the City and the City shall at all times be entitled to the possession of such materials, and the Contractor shall promptly return the same to the site of the work when requested. The Contractor shall not dispose of any of the materials so stored except on written authorization from the Engineer.
G7.21 CONTRACTOR'S LIABILITY INSURANCE.
A. Contractor shall purchase from and maintain in full force and effect from a company or companies lawfully authorized to do business in California (and acceptable to the City) policies of liability insurance as will protect the Contractor and the City, its Councilmembers, officers, agents, employees, the Engineer, representatives, engineers, consultants and attorneys from claims set forth below which may arise out of or result from the Contractor's operations under the Contract and for which the Contractor may be legally liable, whether such operations be by the Contractor or by a subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable:
1. claims under workers' compensation, disability benefits and any other similar employee benefit acts, statutes, rules or regulations which are applicable to the work;
2. claims for damage because of bodily injury, mental or emotional distress, occupational sickness or disease, or death of the Contractor's employees and loss of consortium claimed to be suffered by a spouse of such an employee;
3. claims for damages because of bodily injury, mental or emotional injury or distress, sickness or disease, loss of consortium or death of any person other than the Contractor's employees;
4. claims for damages insured by comprehensive personal injury liability coverage which are sustained by (1) a person as a result of an offense, act or omission directly or indirectly related to employment of such person by the Contractor, or (2) by another person;
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5. claims for damages, other than to the work itself, because of injury to or destruction of tangible property, including loss of use resulting therefrom;
6. claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance or use of a motor vehicle; and
7. claims arising from or covered by the Contractor's indemnity obligations under Section
B. The liability insurance required by Paragraph A shall include all major divisions of coverage and be on a comprehensive basis including:
1. Course of Construction/Property Damage/Premises Operations (Including X, C & U coverages)
2. Independent Contractors' Protective
3. Products and Completed Operations
4. Personal Injury Liability with Employment Exclusion deleted
5. Broad Form Blanket Contractual, including specified provision for Contractor's obligation under Section G7.19
6. Automobile liability coverage for Owned, Non-Owned and hired motor vehicles
7. Broad Form Property Damage, including Completed Operations.
C. The liability insurance required by Paragraph A shall be written for not less than the limits of liability specified in the Special Provisions or as required by law, whichever is greater. Coverages shall be written on an occurrence basis and shall be maintained without interruption from the date of commencement of work until the date of acceptance and final payment, and thereafter as may be required in the Special Provisions.
D. City, its Councilmembers, officers, employees, the Engineer, consultants, engineers, agents, and attorneys shall be named as additional insureds on the Contractor's and subcontractor's liability coverage policies.
E. In the event any work is subcontracted, the Contractor shall require the subcontractors to provide statutory workers' compensation insurance and employer's liability insurance for all of the subcontractors' employees engaged in such work. In addition, the Contractor shall be responsible for any liability directly or indirectly arising out of the work performed by a subcontractor, to the extent such liability is not covered by the subcontractor's insurance.
F. Within fifteen (15) calendar days from date of the notice of award, Contractor shall furnish to the City certificates of each policy of insurance required hereunder, in form and substance satisfactory to City. Such certificates shall show the type, amount, class of operations covered, effective dates and date of expiration of policies and shall contain substantially the following statements:
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1. That the insurance covered by this certificate shall not be canceled (or not renewed) and coverage will not be materially altered without thirty (30) days' prior written notice to City.
2. That the City, its Councilmembers, officers, employees, agents, the Engineer, consultants, engineers, agents and attorneys are additional insureds on the policies.
3. That the policy is primary insurance and the company providing such policy shall be liable thereunder for the full amount of any claim or loss up to and including the total limits of liability, without right of contribution from any other insurance maintained by the City or the other additional insureds.
4. That the policy provides that inclusion of the City as an insured shall not affect the City's rights as respects any claim, demand, suit or judgment brought or recovered against the Contractor. Said policy shall protect Contractor and City in the same manner as though a separate policy had been issued to each, but nothing in said policy shall operate to increase the company's liability as set forth in this policy beyond the amount shown or to which the company would have been liable if only one interest had been named as an insured.
5. That such policy applies separately to each insured or additional insured against whom claim is made or suit is brought.
6. That such policy shall provide for severability of interests.
7. That an act or omission of one of the insureds which would void or otherwise reduce coverage shall not do so as to as to any other insured.
Upon City's requirement, copies of each such policy of insurance and all endorsements shall also be promptly delivered to City.
G. The Contractor shall comply with all requirements of the insurers issuing policies. The carrying of insurance shall not be interpreted as relieving Contractor from any obligation under the Contract Documents. If any claim is made by any third person against the Contractor or any subcontractor on account of any accident, the Contractor shall promptly report the facts in writing to the insurance carrier and the City.
H. If Contractor fails to procure and maintain any insurance required under this Section, the City may take out and maintain, at the Contractor's expense, such insurance as the City may deem proper and deduct the cost thereof from any monies due the Contractor.
I. For projects located within public right of way, additional insurance requirements may be imposed by the owner of the right of way as a condition of issuing an encroachment or street opening permit to the Contractor. The Contractor shall provide such insurance at its sole cost and expense.
G7.22 PROPERTY INSURANCE. Unless otherwise provided in the Special Provisions, the Contractor will purchase and maintain, in a company or companies lawfully authorized to do business in California, and acceptable to the City, property insurance upon the entire work, in the amount of the Contract price on a replacement cost basis. Such property insurance shall be maintained until final payment has been made.
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Property insurance shall be on an all-risk policy form (commonly known as "Builder's Risk-All Risk") and shall insure against the perils of earthquake, landslide, flood, collapse, loss due to the result of faulty workmanship or design, and all other risks and shall cover reasonable compensation for Engineer's services and expenses required as a result of such insured loss. This insurance shall insure the interests of the Owner, the Contractor, and subcontractors in the work. Contractor and City will be named as additional insureds on the policy.
The property insurance may contain deductibles not to exceed the amounts specified in the Special Provisions. If no amounts are specified, the insurance shall be written without deductibles. The Contractor shall pay costs not covered because of such deductibles.
Complete copies of each policy of insurance and certificates of each policy, in form and substance satisfactory to City, shall be filed with City within fifteen (15) calendar days after date of notice of award. The policies and certificates shall provide:
(1) that City is included as a named insured;
(2) that losses shall be payable to Contractor and City as their interests appear; and
(3) the policy will not be canceled, nor coverage materially altered, without thirty (30) days' prior written notice to City.
G7.23 DISPOSAL OF MATERIAL OUTSIDE THE WORK SITE. Unless otherwise specified in the Specifications, the Contractor shall make its own arrangements for disposing of materials outside the work site and he shall pay all costs involved.
When any material is to be disposed of outside the work site, the Contractor shall first obtain a written permit from the property owner on whose property the disposal is to be made and he shall file with the Engineer said permit or a certified copy thereof, together with a written release from the property owner absolving the City from any and all responsibility in connection with the disposal of material on said property, and before any material is disposed of on said property, the Contractor shall obtain written permission from the Engineer to dispose of the material at the location designated in said permit.
When material is disposed of as above provided and the disposal location is visible from a highway, the Contractor shall dispose of the material in a neat and uniform manner to the satisfaction of the Engineer.
G7.24 COOPERATION. Should construction be under way by other forces or by other contractors within or adjacent to the limits of the work specified, or should work of any other nature be under way by other forces within or adjacent to said limits, the Contractor shall cooperate with all such other contractors or other forces to the end that any delay or hindrance to their work will be avoided.
The right is reserved to perform other or additional work at or near the site at any time, by the use of other forces.
When two or more contractors are employed on related or adjacent City work, each shall conduct its operations in such a manner as not to cause any unnecessary delay or hindrance to the other. Each contractor shall be responsible to the other for all damage to work, to persons or property caused to the other by its operations, and for loss caused the other due to its unnecessary delays or failure to finish the work within the time specified for completion.
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G7.25 OCCUPANCY PRIOR TO ACCEPTANCE. The City reserves the right to occupy all or any part of the project prior to completion of the entire Contract, upon written order therefor. In such event, the Contractor will be relieved of responsibility for any injury or damage to such part as results from such occupancy and use by the City.
If the Contractor carries insurance against damage to such premises or against liability to third persons covering the premises so used and occupied by the City, and if such occupancy results in increased premiums for such insurance, the City will pay to the Contractor the added cost for such insurance during the period of occupancy.
Such occupancy does not constitute acceptance by the City either of the complete work or of any portion thereof, nor will it relieve the Contractor of full responsibility for correcting defective work or materials found at any time before the formal written acceptance of the entire Contract by the City or during the full guarantee period after such acceptance.
G7.26 ACCEPTANCE OF THE WORK. When the Engineer has made the final inspection as provided in Section G5.14 and determines that the work has been completed in all respects in accordance with the Contract Documents, he will recommend that the City formally accept the work.
Immediately upon and after such formal written acceptance by the City, the Contractor will be relieved of the duty of maintaining the work as a whole, and he will not be required to perform any further work thereon except as provided in Sections G4.15, "GUARANTY OF WORK" and G4.16, "CORRECTION OF WORK DURING WARRANTY PERIOD."
G7.27 PROPERTY RIGHTS IN MATERIALS. Nothing in the Contract shall be construed as vesting in the Contractor any right of property in the materials used after they have been attached or affixed to the work or soil or after partial payment has been made for material delivered on the ground or stored subject to or under the control of the City and unused. All such material shall become the property of the City upon being so attached or affixed or upon payment for materials delivered on the ground or stored subject to or under the control of the City and unused, as provided in Section 9.
G7.28 RIGHTS IN LAND AND IMPROVEMENTS. The Contractor shall make no arrangements with any person to permit occupancy or use of any land, structure or building within the limits of the work, for any purpose whatsoever, either with or without compensation, in conflict with any agreement between the City and any owner, former owner or tenant of such land, structure or buildings. The Contractor shall not occupy City-owned property outside the limit of the work as shown on the Contract Drawings unless he obtains prior written approval.
G7.29 ANTITRUST CLAIMS. The Contractor's attention is directed to the following provision of Public Contract Code Section 7103.5(b) which shall be applicable to the Contractor and its subcontractors:
"In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the Contractor or subcontractor offers and agrees to assign to the awarding body all right, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgment by the
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parties."
G7.30 ACCESS TO THE WORK. The Contractor shall satisfy himself that the jurisdictions through which its operations and haul routes pass will permit such operations with respect to type of vehicle, laden weights, frequency and dimensions of loads, hours of operation and required traffic control. All necessary permits, licenses or bonds shall be obtained and paid for by the Contractor.
G7.31 PERSONAL LIABILITY. Neither the City's Councilmembers, City Manager, City Clerk, City Attorney, Engineer, Officers, Agents, Representatives nor Employees shall be personally responsible for any liability arising under or by virtue of this Contract.
G7.32 THIRD PARTY RIGHTS. Nothing in the Contract is intended to create the public or any member thereof a third party beneficiary hereunder.
G7.33 INDEPENDENT CONTRACTOR STATUS. The Contractor shall independently perform all work under this Contract and shall not be considered as an agent or employee of the City, nor shall the Contractor's subcontractors or employees be considered as subagents of the City.
G7.34 HAZARDOUS CHEMICALS AND WASTES. The Contractor shall bear full and exclusive responsibility for any release of hazardous or nonhazardous chemicals or substances during the course of performance of this Contract and for all proper and required reporting, cleanup and disposal and other activities as may be required by law or regulation. The Contractor shall immediately report any such release to the Engineer. The Contractor shall be solely responsible for all claims and expenses associated with the response to, removal and remediation of the release, including, without limit, payment of any fines or penalties levied against the City by any agency as a result of such release and shall hold harmless, indemnify and defend the City from any claims arising from such release. For purposes of this Section only, the term "claims" shall include (i) all notices, orders, directives, administrative or judicial proceedings, fines, penalties, fees or charges imposed by any governmental agency with jurisdiction, and (ii) any claim, cause of action, or administrative or judicial proceeding brought against the City, its Councilmembers, officers, agents or employees, or for any loss, cost (including reasonable attorney's fees), damage or liability, sustained or suffered by any person or entity, including City.
If the performance of the work outlined by these contract specifications creates any hazardous wastes, those wastes shall be properly disposed of according to federal, state and local laws, at the expense of the Contractor. The Contractor shall dispose of the wastes under its own EPA Generator Number. In no event shall the City be identified as the generator. The contractor shall notify the Engineer of any such hazardous wastes and the City reserves the right to a copy of any tests conducted on the wastes and, at its cost, to perform additional tests or examine those wastes, prior to its disposition. The Contractor shall hold harmless, indemnify and defend the City from any claims arising from the disposal of the hazardous wastes, regardless of the absence of negligence or other malfeasance by Contractor.
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SECTION 8
PROSECUTION AND PROGRESS
G8.01 SUBCONTRACTING. The Contractor shall give its personal attention to the fulfillment of the Contract and shall keep the Work under its direct control and supervision.
No subcontractor will be recognized as such and nothing in the Contract Documents shall create any contractual relationship between the City and any subcontractor. The Contractor is as fully responsible to the City for the acts and omissions of the Contractor’s subcontractors and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons directly employed by Contractor.
The Contractor shall perform with its own organization Contract work amounting to not less than fifty percent (50%) of the original total Contract price, unless otherwise specified in the Special Provisions.
Where an entire item is subcontracted, the value of the subcontracted work will be based on the Contract item bid price. When a portion of an item is subcontracted, the value of work subcontracted will be based on the estimated percentage of the Contract item bid price, determined from information submitted by the Contractor, subject to approval by the Engineer.
Attention is directed to the requirements of (commencing with California Public Contract Code Section 4100) the California Public Contract Code, which are applicable to this Contract. Each bidder shall list in its Bid the name and business address of each subcontractor to whom the bidder proposes to subcontract a portion of the work, and shall list each subcontractor, licensed by the State of California, proposed by the bidder to specially fabricate and install a portion of the work. Said list shall include a description of the portion of the work which shall be done by each subcontractor. The bidder shall execute and submit with its Bid the "List of Subcontractors" on the form included in this book.
Additional forms may be obtained from the Engineer. The Contractor shall not, without the written consent of the City, either substitute any person as subcontractor in place of the subcontractor designated in the original List of Subcontractors, or sublet or subcontract any portion of the work in excess of one-half of one percent of the total amount of its proposal for which he did not originally designate a subcontractor.
When a portion of the work which has been subcontracted by the Contractor is not being prosecuted in a manner satisfactory to the City, the subcontractor shall be removed immediately by Contractor on the request of the City, and shall not again be employed on the work.
The on-site production of materials produced by any person or entity other than the Contractor's forces shall be considered as subcontracted. The erection, establishment or reopening of on-site plants for production of materials and the operation thereof in the production of materials for use on the work, shall conform to the requirements relating to labor set forth in the Contract Documents.
The Contractor shall require, by written agreement, each subcontractor to be bound to the Contractor by terms of the Contract Documents and to assume toward the Contractor all the obligations and responsibilities which the Contractor, by the Contract Documents, assumes toward the City, to the extent of the work to be performed by the subcontractor. Each subcontract agreement shall preserve and protect the rights of the City under the Contract Documents with respect to the work to be performed by the subcontractor, so that subcontracting will not prejudice such rights.
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G8.02 ASSIGNMENT. The performance of the Contract may not be assigned by Contractor except upon the written consent of the City. Consent will not be given to any proposed assignment which would relieve the original Contractor or its surety of their responsibilities under the Contract nor will the City consent to any assignment of a part of the work to be performed under the Contract.
The Contractor may assign monies due or to become due him under the Contract and such assignment will be recognized by the City, if given proper notice thereof, to the extent permitted by law, but any assignment of monies shall be subject to all proper set-offs in favor of the City and to all deductions provided for in the Contract, and particularly all money withheld, whether assigned or not, shall be subject to being used by the City for the completion of the work in the event that the Contractor should be in default therein.
G8.03 NOTICE TO PROCEED. As soon as practicable after execution of the Contract by the City, approval by the City of the Contract Bonds and all other documents listed in the Contract, and after receipt of acceptable insurance certificates by the City, and any other items as may be required in the Contract Documents, a written Notice to Proceed will be mailed or hand delivered to the Contractor. The effective date of the Notice to Proceed will be the date stated as such in the Notice to Proceed, provided that the effective date will not be earlier than the calendar day following the issuance of the Notice to Proceed.
G8.04 BEGINNING OF WORK. The Contractor is not authorized to perform any work on the Project until he has received a Notice to Proceed from the City. No later than ten (10) calendar days after the effective date of such Notice to Proceed, the Contractor shall commence work and shall diligently prosecute the same to completion within the time limit provided in the Special Provisions.
The Contractor shall notify the Engineer, in writing, of its intent to begin work at least 72 hours before work is begun and shall specify the date the Contractor intends to start. If the Project has more than one location of work, a separate notice shall be given for each location.
Should the Contractor begin work in advance of receiving the Notice to Proceed and providing notice to the Engineer, any work performed by Contractor in advance of such notice shall be considered as having been done by Contractor at its own risk and as a volunteer.
G8.05 SCHEDULES AND PROGRESS REPORTS. The Contractor shall, within the time specified in the Special Provisions after the effective date of the Notice to Proceed, submit to the Engineer the specified number of copies of a construction schedule covering its operations for the work. Failure to submit at any time a proper and adequate schedule as specified shall be adequate reason alone to delay approval of any partial payments as an improperly submitted payment request until such required schedule is submitted and accepted. The construction schedule shall be in the form required by the Special Provisions or Specifications. The schedule shall show the order in which the Contractor proposes to carry out the work and the dates on which he expects to start and finish each part or division of the work (including procurement of materials, plant and equipment). The construction schedule shall be consistent with the time and order of work requirements of the Contract Documents and shall provide for expeditious and practicable execution of the work; provided that it shall not show a completion date earlier than the date by which the Contract must be completed pursuant to Section G8.07 and the corresponding Special Provision unless this early completion date was submitted with the Contractor's Proposal and the Contractor agrees to sign a Change Order reducing the completion time to that proposed by its schedule. If the Contractor desires to revise its construction schedule, or if it becomes necessary to revise it due to major changes, he shall submit the specified number of copies of the revised schedule for review and comment by the Engineer.
The Contractor shall, within ten (10) days after the effective date of the Notice to Proceed, also submit
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to the Engineer three copies of a schedule of submittals which is coordinated with the Contractor's construction schedule and within the review times provided in the Contract Documents.
For a payment request to be complete and proper, the Contractor shall submit to the Engineer, at the time of submittal of the invoice for work completed (See Section G9.08), a schedule summary report in a form and of sufficient detail and character as specified in the Special Provisions. The schedule summary report shall include the updated current construction schedule and shall specify whether the project is on schedule and, if not, the reasons therefor and actions being taken to get back on schedule if work is behind schedule. The monthly schedule summary report shall also indicate the delivery status of major and critical items of purchased equipment and material, the status of shop drawings and field fabricated work and such other information as may be required and set out in the Special Provisions.
G8.06 SITE MEETINGS. The Contractor shall schedule meetings with the Engineer and each active subcontractor at the work site weekly, or at such other frequency as specified in the Special Provisions. Each subcontractor shall have present a competent representative to report the conditions of its work and to discuss problems.
G8.07 TIME OF COMPLETION. The Contractor shall complete all or any designated portion(s) of the work called for under the Contract in all parts, manner and requirements within the time set forth in the Special Provisions.
G8.08 ADDITIONAL SHIFT WORK. The time limits specified for the completion of the work contemplated may be insufficient to permit completion of the work by the Contractor working a normal number of hours per day or week on a single shift basis. Where additional shifts or premium time pay are necessary to ensure that the work will be completed within the time limits specified, any resulting additional costs will be considered to be included in the price paid for the various Contract items of work and no additional compensation to Contractor will be allowed therefor.
If the Contractor desires to carry on work at night or outside regular working hours, he shall give timely written notice to the Engineer to allow satisfactory arrangements to be made for observing the work in progress.
G8.09 CITY'S RIGHT TO STOP THE WORK. If the Contractor fails to promptly correct work which is not in accordance with the requirements of the Contract Documents or persistently fails to carry out work in accordance with the Contract Documents, the Engineer may, in writing, order the Contractor to stop the work, or any portion thereof, until the cause for such order has been eliminated.
The Contractor shall immediately comply with a written order of the Engineer to stop the Work. The Work stopped shall be resumed as and when ordered by the Engineer.
G8.10 LIQUIDATED DAMAGES. It is agreed by the parties herein to the Contract that in case all the work called for under the Contract, in all parts and requirements, is not completed within the number of days as set forth in the Special Provisions, damage will be sustained by the City and that it is and will be impracticable and extremely difficult to ascertain and determine the actual damage which the City will sustain in the event of and by reason of such delay; and it is therefore agreed that the Contractor shall pay to the City, as liquidated damages for delay and not as a penalty, the sum set forth in the Special Provisions per day for each and every calendar day's delay in completing the work in excess of the number of days prescribed; and the Contractor agrees to pay said liquidated damages herein provided for, and further agrees that the City may deduct the amount thereof from any monies due or that may become due the Contractor under the Contract if the Contractor has not paid within seven (7) days any demand from the City for liquidated damages. If, based on the current
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approved progress schedule and rate of progress, it is determined by the Engineer that comp letion will exceed the Contract time, as extended by any change orders, the Engineer may prospectively assess and withhold liquidated damages from any progress payments to Contractor. If and at such time as progress by Contractor improves to indicate timely completion, liquidated damages so withheld may be released at the next regular progress payment.
G8.11 DELAYS AND EXTENSIONS OF TIME. The Contractor will be granted an extension of time and will not be assessed with liquidated damages or the cost of engineering and inspection for any portion of the delay in completion of the work beyond the time set forth in the Special Provisions caused by unforeseeable causes beyond the control and without the fault or negligence of the Contractor or subcontractor. Examples of such causes include acts of God or of the public enemy, fire, floods, epidemics, quarantine restrictions, strikes and other work stoppages caused by a labor dispute, shortage of materials as conditioned below, and freight embargoes, changes made under Section 4.04 ("Changes") or acts or neglect of the City or Engineer not contemplated by the Contract Documents. In all cases, any extension of time is conditioned on the following: (1) that the cause is not due in any respects to the fault of the Contractor or subcontractor and the Contractor has taken reasonable precautions to prevent delays due to such cause, (2) that the Contractor has developed and implemented work-around plans, schedules and actions to mitigate or avoid project completion delays to the extent practical and possible, (3) that any delayed activities are on the critical path and (4) that the Contractor notifies the Engineer in writing within ten (10) calendar days from the beginning of such delay specifying the nature of the delay, the number of days actually delayed or expected to be delayed and the measures taken to prevent, mitigate or minimize the delay. Failure by Contractor to submit written notice to the Engineer within this time shall constitute an absolute waiver by Contractor of any claim for a time extension; failure to submit all the required information by Contractor shall be sufficient cause for denial of the request for a time extension; and failure by Contractor to have a current and updated schedule on file with the Engineer at the time of request for a time extension or claim of delay shall be sufficient cause alone for the City to reject a claim and deny a request for a time extension.
Further, no extension of time will be granted to Contractor for a delay caused by a shortage of or delay in delivery of materials, unless the Contractor promptly furnishes to the Engineer documentary proof that he has diligently made on a timely basis every effort to obtain such materials from all known sources within reasonable reach of the work and further proof, in the form of schedule data as required in Section G8.05, that the inability to obtain such materials when originally planned did in fact cause a delay in final completion of the entire work which could not be compensated for by revising the sequence of the Contractor's operations. Only the physical shortage of material will be considered as a cause for extension of time, and no consideration will be given to any claim that material could not be obtained at a reasonable, practical or economical cost or price, unless it is shown to the satisfaction of the Engineer that such material could have been obtained only at exorbitant prices entirely out of line with current rates, taking into account the quantities involved and the usual practices in obtaining such quantities.
The term "shortage of materials," as used in this Section, shall apply only to materials, articles, parts or equipment which are standard items and shall not apply to materials, parts, articles or equipment which are processed, made, constructed, fabricated or manufactured to meet the specific requirements of the contract.
No extension of time will be granted for storms or adverse weather conditions which may reasonably be expected for the area in which the work is being performed, based on official records of monthly precipitation and other historical data. The intensity alone of any single or series of storms shall not be the basis for a time extension. In submitting a bid the bidder is certifying its understanding of the conditions for any time extension for storms or adverse weather and that he has included full
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consideration of delays in work due to weather conditions that reasonably can be expected in the project area.
No extensions of time will be granted for delays that have no measurable impact on the completion of the total work under the Contract. When extensions of time are granted, they will be limited to the period equivalent to the actual number of workdays lost on the critical path or controlling operation of construction, taking into account the extent to which that delay could be decreased by reasonable mitigation and work around measures by the Contractor or its subcontractor. All requests for extensions of time must be supported with a critical path analysis showing the critical path and impacts to it.
Within a reasonable period of time after the Contractor submits the notice and information required by this Section, the Engineer will determine whether an extension of time is justified and, if so, the number of days for the extension.
The Contractor shall have no claim for damage or compensation against City for any delay or hindrance and shall be fully compensated by an extension of time provided as set forth in this Section.
Notwithstanding the preceding sentence, the Contractor may only submit a claim for compensable delay caused by acts or omissions of the City but only if such acts or omissions: (1) cause delay which is unreasonable in the circumstances and (2) are not such as to be within the contemplation of the parties. It is expressly agreed that delays by the City in providing access to the work site are not within the contemplation of the parties but that delays by the City in reviewing shop drawings and submittals and the risk of delays due to errors or omissions in the Contract Drawings are within the contemplation of the parties as expectable events in the construction process.
G8.12 TERMINATION OF RIGHT TO PROCEED. If the Contractor should appear to the Engineer to be in default and the Contractor fails to remedy its default within ten (10) days after receipt from the Engineer of notice of such default, the City may terminate the Contract or's right to proceed with the Work or that portion which the Engineer determines is most directly affected by the default.
The term "default" for purposes of this Section includes, but is not limited to, the performance of work in violation of the terms of the Contract; abandonment, assignment or subletting of the Contract without approval of the City; bankruptcy of Contractor or appointment of a receiver for Contractor's property; refusal or failure by Contractor to properly to prosecute the work; Contractor’s use of materials, supplies, plant or equipment of improper quality or quantity; refusal or failure by Contractor to use an adequate number of properly skilled workers; failure by Contractor to provide proper workmanship; failure by Contractor to take effective steps to end a prolonged labor dispute; and Contractor’s performance of the Contract in bad faith.
Upon the City's termination of the Contractor's right to proceed with the Work, or a portion of it, the City shall have the right to complete the Work, or the portion involved, by whatever means and methods it deems expedient, including the hiring of others on such terms as the City deems advisable. The City shall have the right to take possession of the Contractor's materials, plant, tools, equipment and property of any kind provided by or on behalf of the Contractor for the purpose of the Work, or a portion of them, without being responsible to the Contractor for fair wear and tear. The Contractor shall have no rights in such property during its use by the City. The City shall not be required to obtain the lowest prices for completing the Work or a portion of it but shall make such expenditures as, in the City's sole judgment, best accomplish such completion.
The expense of completing such work or portion thereof, together with a reasonable charge for engineering, managerial and administrative services, as certified by the City, shall be charged to the Contractor, and the expense so charged shall be deducted by the City out of such monies as may be
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due or may at any time thereafter become due to the Contractor. In case such expense is more than the sum which otherwise would have been payable to the Contractor under the Contract, then the Contractor or its surety or sureties shall promptly pay the amount of such excess so due to the City.
The City may, in its sole discretion, withhold all or any part of any progress payments otherwise due the Contractor until completion and final settlement of the work covered by such notice of default.
G8.13 TERMINATION OF CONTRACT.
A. Termination for Cause. The City may terminate the Contract if the Contractor:
1. persistently or repeatedly fails or refuses to supply enough properly skilled workers or proper materials;
2. fails to make payment to subcontractors for materials or labor in accordance with the respective agreements between the Contractor and subcontractor;
3. persistently disregards laws, ordinances or rules, regulations or orders of a public authority having jurisdiction; or
4. otherwise is guilty of a material breach of a provision of the Contract Documents. A "default" as defined in Section G8.12 shall constitute a substantial breach of the Contract Documents.
When any of the above reasons exist, the City may, without prejudice to any other rights or remedies of the City under this Contract or otherwise, upon ten (10) days' written notice, terminate the Contract and may:
1. take possession of the site and of all materials, equipment, tools and construction equipment and machinery thereon owned by the Contractor;
2. finish the work by whatever means the City deems expedient.
When the City terminates the Contract under this Section, the Contractor shall not be entitled to receive any further payments to which the Contractor is actually due until the Work is completed and accepted by the City, and the Contractor is properly due any further payment.
The provisions of the last two paragraphs of Section G8.12 shall apply if the City terminates the Contract.
The City will issue the Contractor a written notice specifying that the Contract is to be terminated.
Upon receipt of said written notice and, except as otherwise directed in writing by the Engineer, the Contractor shall:
1. stop all work under the Contract except that work specifically directed to be completed prior to acceptance;
2. perform work the Engineer deems necessary to secure the project for termination;
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3. remove equipment from the site of work, as directed by the Engineer;
4. take such action as is necessary to protect the work and materials from damage;
5. notify all subcontractors and suppliers that the Contract is being terminated and that their contracts or orders are not to be further performed unless otherwise authorized in writing by the Engineer;
6. provide the Engineer with an inventory list of all materials previously produced, purchased or ordered from suppliers for use in the work and not yet used in the work, including its storage location, and such other information as the Engineer may request;
7. dispose of materials not used in the work as directed by the Engineer.
It shall be the Contractor's responsibility to provide the City with good title to all materials purchased by the City hereunder, including materials for which partial payment has been made as provided in Section G9.10, "Partial Payments," of these General Conditions and with bills of sale or other documents of title for such materials;
8. subject to the prior written approval of the Engineer, settle all outstanding liabilities and all claims arising out of subcontracts or orders for materials terminated hereunder. To the extent directed by the Engineer, the Contractor shall assign to the City all the rights, title and interest of the Contractor under subcontracts or orders for materials terminated hereunder;
9. furnish the Engineer with the documentation required to be furnished by the Contractor under the provisions of the Contract including, on projects as to which state and/or federal funds are involved, all documentation required under the state and/or federal requirements included in the Contract; and
10. take such other actions as the Engineer may direct.
B. Termination for Convenience. The City, at its sole discretion, may terminate this Contract in whole, or from time to time in part, at any time and for any reason, whenever the City shall determine that such termination is in the best interests of the City. Any termination which is not based on the circumstances set forth in Subsection A above, shall be effected by delivery to the Contractor of a notice of termination specifying the extent to which performance of work under the contract is terminated, and the date upon which such termination becomes effective. In such event, Contractor shall be paid for all actual substantiated direct costs of materials furnished and work performed up to the date of termination and such additional compensation as the City deems proper and reasonable to effect termination.
Upon Contractor's receipt of a written notice of termination for convenience, the Contractor shall cease work as to those portions of the project so terminated and shall undertake the steps outlined in Subsection A above.
In the event that the City terminates this Contract under Subsection A above and it is determined for
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any reason that there was not sufficient cause to do so, the City's termination automatically will convert to a termination for convenience under this Subsection B and the terms and conditions outlined in this Subsection automatically will be applied to effectuate the Contract termination.
G8.14 CITY AND NON-CITY FACILITIES. The Contractor shall protect from damage those utilities and City and non-City facilities that are to remain in place, be installed, relocated or otherwise arranged.
Attention is directed to the possible existence of any and all facilities not shown, and of facilities in a location different from that which is indicated. The Contractor shall take all steps necessary to ascertain the exact location of all facilities prior to doing work which may damage such facilities or interfere with their service. Where the location of a facility is not indicated or is in doubt, the Contractor shall make such excavations and explorations as are necessary to ascertain the correct location. The cost of such excavations and explorations will be considered as a part of the cost of other items of work and no additional payment will be made to Contractor. Such excavations and exploratory work shall also not entitle the Contractor to an extension of time.
Where it is determined by the Engineer that the rearrangement of an underground facility, the existence of which is not shown on the drawings, is essential in order to accommodate the work, the Engineer will provide for the rearrangement of such facility by other forces or, when so ordered by Change Order, such rearrangement shall be performed by the Contractor and will be paid for as provided under the Change Order.
The Contractor shall maintain all utility facilities placed by him in temporary locations, and all utilities within the construction area not required to be relocated but which are required to be shored or supported during the construction period. The cost of such shoring, supports and maintenance shall be borne by the Contractor and no other compensation shall be due the Contractor for this work.
The cost of providing and maintaining all necessary or required temporary structures, of making any necessary repairs, replacements, or similar operations, or furnishing indemnity or other bonds, if required, and all costs required by this Section shall be paid by the Contractor and shall be included in the prices bid in the schedule for other items of work.
G8.15 TEMPORARY UTILITIES. The Contractor shall make its own arrangements with utility companies for any services he may require in performance of the work of this Contract and shall pay all costs of these services directly to these utility organizations.
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SECTION 9
MEASUREMENT AND PAYMENT
G9.01 MEASUREMENT OF QUANTITIES. All work to be paid for at a Contract price per unit of measurement will be measured by the Engineer in accordance with United States Standard Measures unless otherwise specified in the Special Provisions or Bid Schedule.
G9.02 SCOPE OF PAYMENT. The Contractor shall accept the compensation provided in the Contract as full payment for furnishing all labor, materials, tools, equipment and incidentals necessary to the completed work and for performing all work contemplated and embraced under the Contract; also for loss or damage arising from the nature of the work, or from the action of the elements, or from any unforeseen difficulties which may be encountered during the prosecution of the work until the acceptance by the City; and for all risks of every description connected with the prosecution of the work, also for all expense incurred in consequence of the suspension or discontinuance of the work as herein specified; and for completing the work according to the Contract Documents. Neither the payment of any estimate nor of any retained percentage shall relieve the Contractor of any obligation to make good any defective work or materials.
No compensation will be made in any case for loss of anticipated profits.
Except as specifically provided otherwise, no separate payment will be made for work covered in any of these General Conditions, the Special Provisions, the Greenbook, and if used, the Technical Specifications, and the cost thereof will be considered as included in the prices paid for the various Contract items included in the Bid.
If the "payment" clause in the Contract Documents relating to any unit price in the bid schedule requires that the said unit price cover and be considered compensation for certain work or material essential to the item, this same work or material will not also be measured nor paid for under any other pay item which may appear elsewhere in the Contract Documents.
G9.03 FORCE ACCOUNT PAYMENT. When extra work or other work done pursuant to a Change Order is to be paid for on a force account basis, the labor, materials and equipment used in the performance of such work shall be subject to the approval of the Engineer and compensation will be determined as follows:
A. Work Performed by Contractor. The Contractor will be paid the direct costs for labor, materials and equipment used in performing the work determined as hereafter provided in Sections 9.03A(1), "Labor," 9.03A(2), "Materials," and 9.03A(3), "Equipment Rental," except where agreement has been reached to pay in accordance with Section 9.03B, "Work Performed by Special Forces or Other Special Services."
To the total of the direct costs computed as provided in Sections 9.03.A(1), "Labor," 9.03.A(2), "Materials" and 9.03.A(3), "Equipment Rental," there will be added a markup of 33 percent to the cost of labor, 15 percent to the cost of materials, 15 percent to the cost of Contractor - owned equipment, and 15 percent to rented equipment.
The above markups shall constitute full compensation, covering the cost of general supervision, overhead, profit and any other general expense not specifically designated as cost or equipment rental in Sections 9.03.A(1), (2) and (3). The total payment made as provided
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above shall be deemed to be the actual cost of such work and shall constitute full compensation therefor.
When work paid for on a force account basis is performed by subcontractor(s), the Contractor shall reach agreement with subcontractor(s) as to the distribution of the payment made by the City for such work. No additional payment therefor will be made by the City by reason of the performance of the work by a subcontractor(s) or other forces.
(1) Labor. The Contractor will be paid the cost of labor for the workmen (including foremen when authorized by the Engineer), used in the actual and direct performance of the work. The cost of labor, whether the employer is the Contractor, subcontractor or other forces, will be the sum of the following:
(la) Actual Wages. The actual wages paid shall include any employer payments to or on behalf of the workmen for health and welfare, pension, vacation and similar purposes.
(lb) Labor Surcharge. To the actual wages, as defined in Section
9.03A(la), will be added a labor surcharge set forth in the California Department of Transportation publication entitled Labor Surcharge And Equipment Rental Rates, which is in effect on the date upon which the work is accomplished and which is a part of the Contract. Said labor surcharge shall constitute full compensation for all payments imposed by State and Federal laws and for all other payments made to, or on behalf of, the workmen, other than actual wages as defined in Section
9.03A(la) and subsistence and travel allowance as specified in Section 9.03A(lc).
(2) Materials. The City reserves the right to furnish such materials as it deems advisable, and the Contractor shall have no claims for costs and markup on such materials.
Only materials furnished by the Contractor and necessarily used in the performance of the work will be paid for. The cost of such materials will be the cost to the purchaser, whether Contractor, subcontractor or other forces, from the supplier thereof, except as the following are applicable:
(2a) If a cash or trade discount by the actual supplier is offered or available to the purchaser, it shall be credited to the City notwithstanding the fact that such discount may not have been taken.
(2b) If materials are procured by the purchaser by any method which is not a direct purchase from and a direct billing by the actual supplier to such purchaser, the cost of such materials shall be deemed to be the price paid to the actual supplier as determined by the Engineer plus the actual costs, if any, incurred in the handling of such materials.
(2c) If the materials are obtained from a supply or source owned wholly or in part by the purchaser, the cost of such materials shall not exceed the price paid by the purchaser for similar materials furnished from said source on Contract items or the current wholesale price for such materials delivered to the job site, whichever price is lower, less any discounts as provided in Section 9.03A(2a).
(2d) If the cost of such materials is, in the opinion of the Engineer, excessive, then the cost of such material shall be deemed to be the lowest current wholesale price at which such materials were available in the quantities concerned delivered to the job site, less any discounts as provided in Section 9.03A(2a).
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(2e) If the Contractor does not furnish satisfactory evidence of the cost of such materials from the actual supplier thereof within sixty (60) days after the date of delivery of the materials or within fifteen (15) days after acceptance of the Contract, whichever occurs first, the City reserves the right to establish the cost of such materials at the lowest current wholesale prices at which such materials were available in the quantities concerned delivered to the location of the work, less any discounts as provided in Section 9.03A(2a).
(3) Equipment Rental. The Contractor will be paid for the use of equipment at the rental rates listed for such equipment in the California Department of Transportation publication entitled Labor Surcharge And Equipment Rental Rates, which is in effect on the date upon which the work is accomplished and which is a part of the Contract, regardless of ownership and any rental or other agreement, if such may exist, for the use of such equipment entered into by the Contractor except that for those pieces of equipment with a rental rate of $10.00 per hour or less as listed in the Labor Surcharge And Equipment Rental Rates publication and which are rented from a local equipment agency, other than Contractor owned, the Contractor will be paid at the hourly rate shown on the rental agency invoice or agreement for the time used on force account work as provided in Section 9.03A(3a), "Equipment on the Work." If a minimum equipment rental amount is required by the local equipment rental agency, the actual amount charged will be paid to the Contractor. If it is deemed necessary by the Engineer to use equipment not listed in the said publication, a suitable rental rate for such equipment will be established by the Engineer. The Contractor may furnish any cost data which might assist the Engineer in the establishment of such rental rate. If the rental rate established by the Engineer is $10.00 per hour or less, the provisions above concerning rental of equipment from a local equipment agency shall apply.
The rental rates paid as above provided shall include the cost of fuel, oil, lubrication, supplies, small tools, necessary attachments, repairs and maintenance of any kind, depreciation, storage, insurance and all incidentals.
Operators of rented equipment will be paid for as provided in Section 9.03A(1), "Labor."
All equipment shall, in the opinion of the Engineer, be in good working condition and suitable for the purpose for which the equipment is to be used.
Unless otherwise specified, manufacturer's ratings and manufacturer approved modifications shall be used to classify equipment for the determination of applicable rental rates.
Equipment which has no direct power unit shall be powered by a unit of at least the minimum rating recommended by the manufacturer.
Individual pieces of equipment or tools not listed in said publication and having a replacement value of $500 or less, whether or not consumed by use, shall be considered to be small tools and no payment will be made therefor.
Rental time will not be allowed while equipment is inoperative due to breakdowns.
(3a) Equipment on the Work. The rental time to be paid for equipment on the work shall be the time the equipment is in operation on the extra work being performed, and in addition, shall include the time required to move the equipment to the location of the extra work and return it to the original location or to another location requiring no more time that
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that required to return it to its original location, except that moving time will not be paid for if the equipment is used at the site of the extra work on other than such extra work. Loading and transporting costs will be allowed, in lieu of moving time, when the equipment is moved by means other than its own power, except that no payment will be made if the equipment is used at the site of the extra work on other than such extra work.
The following shall be used in computing the rental time of equipment on the work:
(1) When hourly rates are listed, less than 30 minutes of operation shall be considered to be 2 hour of operation.
(2) When daily rates are listed, less than 4 hours of operation shall be considered to be 2 day of operation.
(3b) Equipment Not on the Work. For the use of equipment moved in on the Work and used exclusively for extra work paid for on a force account basis, the Contractor will be paid the rental rates listed in the Department of Transportation publication entitled Labor Surcharge And Equipment Rental Rates, which is in effect on the date upon which the work is accomplished and which is a part of the contract, or determined as provided in Section 9.03A(3) and for the cost of transporting the equipment to the location of the work and its return to its original location, all in accordance with the following provisions:
(1) The original location of the equipment to be hauled to the location of the work will be agreed to by the Engineer in advance.
(2) The City will pay the costs of loading and unloading such equipment.
(3) The cost of transporting equipment in low bed trailers shall not exceed the hourly rates charged by established haulers.
(4) The cost of transporting equipment shall not exceed the applicable minimum established rates of the Public Utilities Commission.
(5) The rental period shall begin at the time the equipment is unloaded at the site of the extra work or the extra work is available to be accomplished whichever occurs later, shall include each day that the equipment is at the site of the extra work, excluding Saturdays, Sundays, and legal holidays unless the equipment is used to perform the extra work on such days, and shall terminate at the end of the day on which the Engineer directs the Contractor to discontinue the use of such equipment or its further use is unnecessary. The rental time to be paid per day will be in accordance with the following:
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Hours Equipment Hours to
is in Operation be Paid
0 ............... 4
0.5 ............... 4.25
1 ............... 4.5
1.5 ............... 4.75
2 ............... 5
2.5 ............... 5.25
3 ............... 5.5
3.5 ............... 5.75
4 ............... 6
4.5 ............... 6.25
5 ............... 6.5
5.5 ............... 6.75
6 ............... 7
6.5 ............... 7.25
7 ............... 7.5
7.5 ............... 7.75
8 ............... 8
Over 8 hours in operation
The hours to be paid for equipment which is operated less than eight (8) hours due to breakdown shall not exceed eight (8) less than the number of hours the equipment is inoperative due to breakdowns.
When hourly rates are listed, less than thirty (30) minutes of operation shall be considered to be one-half (2) hour of operation.
When daily rates are listed, payment for one-half (2) day will be made if the equipment is not used. If the equipment is used, payment will be made for one (1) day.
The minimum rental time to be paid for the entire rental period on an hourly basis shall not be less than eight (8) hours or if on a daily basis, shall not be less than one (1) day.
(6) Should the Contractor desire the return of the equipment to a location other than its original location, the City will pay the cost of transportation in accordance with the above provisions; provided such payment shall not exceed the cost of moving the equipment to the work.
(7) Payment for transporting, and loading and unloading equipment, as above provided, will not be made if the equipment is used on the work in any other way than upon extra work paid for on a force account basis.
(3c) Owner-Operated Equipment. When owner-operated equipment is used to perform extra work to be paid for on a force account basis, the Contractor will be paid for the equipment and operator, as follows:
Payment for the equipment will be made in accordance with the provisions in Section 9.03A(3), "Equipment Rental."
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Payment for the cost of labor and subsistence or travel allowance will be made at the rates paid by the Contractor to other workmen operating similar equipment already on the project, or, in the absence of such other workmen, at the rates for such labor established by collective bargaining agreements for the type of workman and location of the work, whether or not the owner-operator is actually covered by such an agreement. A labor surcharge will be added to the cost of labor described herein, in accordance with the provisions in Section 9.03A(1b), "Labor Surcharge."
To the direct cost of equipment rental and labor, computed as provided herein, will be added the markups for equipment rental and labor as provided in Section
9.03A, "Work Performed by Contractor."
(3d) Dump Truck Rental. Dump truck rental shall conform to the provisions of Section 9.03A(3), "Equipment rental," 9.03A(3a), "Equipment on the Work," and
9.03A(3b), "Equipment not on the Work," except as follows:
Fully maintained and operated rental dump trucks used in the performance of extra work paid for on a force account basis will be paid for at the same hourly rate paid by the Contractor for use of fully maintained and operated rental dump trucks in performing contract item work.
In the absence of contract item work requiring dump truck rental, the Engineer will establish an hourly rental rate to be paid. The Contractor shall provide the Engineer with complete information on the hourly rental rates available for rental of fully maintained and operated dump trucks.
The provisions in Section 9.03A(1), "Labor," shall not apply to operators of rented dump trucks.
The rental rates listed for dump trucks in the Department of Transportation publication entitled Labor Surcharge And Equipment Rental Rates shall not apply.
To the total of the rental costs for fully maintained and operated dump trucks, including labor, there will be added a markup of 15 percent. No separate markup will be made for labor.
The provisions of Section 9.03A(3c), "Owner-Operated Equipment," shall not apply to dump truck rentals.
B. Work Performed by Special Forces or Other Special Services. When the Engineer and the Contractor, by agreement, determine that a special service or an item of extra work cannot be performed by the forces of the Contractor or those of any of its subcontractors, such service or extra work item may be performed by a specialist. Invoices for such service or item of extra work on the basis of the current market price thereof may be accepted without complete itemization of labor, materials and equipment rental costs when it is impracticable and not in accordance with the established practice of the special service industry to provide such complete itemization.
In those instances wherein a contractor is required to perform extra work necessitating a fabrication or machining process in a fabrication or machine shop facility away from the job site, the charges for that portion of the extra work performed in such facility may, by agreement, be accepted as a specialist billing.
To the specialist invoice price, less a credit to the City for any cash or trade discount offered or available, whether or not such discount may have been taken, will be added 15 percent in lieu of the percentages provided in Section 9.03A, "Work Performed by Contractor."
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G9.04 FORCE ACCOUNT RECORDS. The Contractor shall maintain its records in such a manner as to provide a clear distinction between the direct costs of extra work paid for on a force account basis and the costs of other operations. The records and extra work reports shall be maintained and prepared for specific scopes of work provided by the Engineer. The Engineer may establish a Not to Exceed cost for a specific scope of work. In such cases the Contractor shall maintain records so as to ensure that the Not to Exceed cost is not exceeded but that the Engineer is advised in writing ahead of time if it is anticipated that the cost will be exceeded so that the Engineer may consider action to increase the Not to Exceed cost or modify the scope of work. The City shall not pay for any costs above the Not to Exceed cost if the Contractor has not provided such notice in writing at least seven (7) calendar days in advance of the date the Contractor anticipates reaching the Not to Exceed cost.
From the above records, the Contractor shall furnish the Engineer completed daily extra work reports, on forms furnished by the City or on computerized facsimiles of the City's forms acceptable to the Engineer, for each day's extra work to be paid for on a force account basis. The daily reports shall itemize the materials used whether invoices are or are not available that day and shall cover the direct cost of labor and the charges for equipment rental, whether furnished by the Contractor, subcontractor, or other forces, except for charges described in Section G9.03.B, "Work Performed by Special Forces or Other Special Services." The daily extra work reports shall provide names or identifications and classifications of workers, the hourly rate of pay and hours worked, and also the size, type and identification number of equipment, and hours operated. With each daily extra work report submitted to the Engineer, the Contractor shall compile the total cost of the extra work accomplished to date for a specific scope of work and compare it to the Not to Exceed cost if one has been established by the Engineer.
Material charges shall be substantiated by valid copies of vendor's invoices. Such invoices shall be submitted with the daily extra work reports, or if not available, they shall be submitted with subsequent daily extra work reports clearly and distinctly noting the previous daily report(s) to which they pertain.
Should vendor's invoices not be submitted within sixty (60) days after the date of use of the materials or within fifteen (15) days after the acceptance of the Contract, whichever occurs first, the City reserves the right to establish the cost of such materials at the lowest current wholesale prices at which said materials are available in the quantities concerned delivered to the location of the work, less any discounts provided in Section G9.03.A.
The daily extra work reports shall be signed by the Contractor or its authorized representative. The daily reports shall be turned in to the Engineer no later than by the close of business on the working day following the day of the report. Failure to turn in reports on this schedule shall be the basis for denying payment and/or using the Engineer's records only as the final and indisputable basis for payment. Reports must be complete as noted above.
The Engineer will compare its records with the completed daily extra work reports furnished by the Contractor and make any necessary adjustments.
When these daily extra work reports are agreed upon and signed by both parties, except for delinquent reports as noted above, said reports shall become the basis of payment for the work performed, but shall not preclude subsequent adjustment based on the later audit by the City.
The Contractor's cost records pertaining to work paid for on a force account basis shall be open to inspection or audit by representatives of the City, during the life of the contract and for a period of not less than 3 years after the date of acceptance thereof, and the Contractor shall retain such records for that period. Where payment for materials or labor is based on the cost thereof to forces other than the Contractor, the Contractor shall make every reasonable effort to insure that the cost records of such other forces will be open to inspection and audit by representatives of the City on the same terms and conditions as the cost records of the Contractor. If an audit is to be commenced more than
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sixty (60) days after the acceptance date of the contract, the Contractor will be given a reasonable notice of the time when such audit is to begin.
Payment as provided in Sections 9.03A, "Work Performed by Contractor," and 9.03B, "Work Performed by Special Forces or Other Special Services," shall constitute full compensation to the Contractor for performance of work paid for on a force account basis and no additional compensation will be allowed therefor. Such payment will be made in accordance with the provisions for "Partial Payments."
G9.05 NOTICE OF POTENTIAL CLAIM. The Contractor shall not be entitled to the payment of any additional compensation for any cause, including any act, or failure to act, by the Engineer (including the failure or refusal to issue a Change Order), or the happening of any event, thing or occurrence, unless he shall have given the Engineer due written notice of potential claim as hereinafter specified, provided, however, that compliance with this Section shall not be a prerequisite as to matters within the scope of the Contract Change Order protest provisions in Section G4.09, "Protest Procedure," or the notice provisions in Section G8.11, "Delays and Extension of Time," nor to any claim which is based on differences in measurement or errors of computation as to correct quantities.
The written notice of potential claim shall set forth the reasons for which the Contractor believes additional compensation will or may be due, all relevant facts associated with the claim, the nature of the costs involved and, insofar as possible, the amount of the potential claim. If based on an act or failure to act by the Engineer or the City, such notice shall be given to the Engineer prior to the time that the Contractor has started performance of the work giving rise to the potential claim for additional compensation. In all other cases, notice shall be given within ten (10) days after the happening of the event or occurrence giving rise to the potential claim. Should a claim not be adequate or complete in content as set out above, the Engineer will reject and return the claim for Contractor's reconsideration and resubmission if so decided by Contractor. Any resubmission shall be made within seven (7) days of return by the Engineer to be considered timely unless a longer time frame is allowed by the Engineer.
It is the intention of this Section that differences between the parties arising under and by virtue of the Contract shall be brought to the attention of the Engineer at the earliest possible time in order that such matters may be settled if possible, or other appropriate action promptly taken. The Contractor hereby agrees that he shall have no right to additional compensation for any claim that may be based on any such act, failure to act, event, thing or occurrence for which a written notice of potential claim as herein required was not timely filed or not complete as to required content noted above.
G9.06 RECORDS. Pursuant to Government Code Section 8546.7, Contractor shall retain all project-related records for a period of three (3) years after final payment on this contract, which shall be subject to audit or inspection by the City or the State Auditor during this period.
Separate and apart from the obligations under Section 8546.7, the City shall have the right to audit project records at City’s discretion under the following circumstances: (a) submission of a Public Records Act request regarding the project; (b) inability to resolve a disputed contract change order; or (c) submission of a construction claim.
G9.07 DISPUTE RESOLUTION. To accomplish the intent of early resolution of differences between the parties, the following procedures shall be followed for any Notice of Potential Claim submitted in full compliance with Section 9.05.
The Engineer will review and analyze each claim within the timeframe established by the Engineer based on the nature and complexity of the claim and advise the Contractor of its findings and determinations. The Contractor shall provide supplemental information as may be reasonably requested by the Engineer in the course of its review/analysis, and be available for discussions with
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the Engineer on the matter. Failure of the Contractor to provide such information on a timely basis or be available for discussions shall be sufficient cause to deny the claim.
Within ten (10) calendar days of receipt of the Engineer's written findings and determinations the Contractor shall either indicate in writing agreement and acceptance or shall advise the Engineer in writing of any disagreement setting forth clearly and completely the basis for such disagreement and stating what the Contractor's position is on the issue(s) in disagreement. Failure to submit any response within the ten (10) calendar days shall be conclusively construed as Contractor acceptance of the Engineer's determinations and no further claim shall be allowed.
Upon receipt of Contractor's notice of acceptance or a non response within ten (10) calendar days the Engineer will take appropriate action to document resolution of the claim and make any needed adjustments to the contract. Should the Contractor express any disagreement he shall document it in writing to the Engineer and provide any additional documentation supporting its claim. The Engineer will conduct a review and analysis of the Contractor's documentation in the same fashion and under the same conditions as set forth for the original claim and render its final determinations and decision.
The Engineer then will take appropriate actions to adjust the Contract as may be required by its final determinations and decision.
The procedures set forth above are not intended to abrogate or replace the Public Contract Code requirements referred to in General Condition G9.11. If after participating in the dispute resolution procedures set forth above, the Contractor intends to proceed with submission of a claim, then the Contractor must formally resubmit the claim following the procedures in General Condition G9.11 and identifying that the claim is resubmitted pursuant to General Condition G9.11.
G9.08 STOP PAYMENT NOTICES. The City may, at its option and at any time, retain out of any amounts due the Contractor sums sufficient to cover claims filed pursuant to Section 9000, et seq., of the California Civil Code.
G9.09 PAYMENT SCHEDULES. The Contractor shall submit a Schedule of Anticipated Contract Payments and a Schedule of Pay Items for review and approval by the Engineer prior to the initial partial payment to the Contractor. The Schedule of Pay Items shall be prepared by the Contractor in a format approved by the Engineer and shall include such detail as directed by the Engineer. These schedules shall be sufficiently clear and detailed so as to facilitate an accurate and realistic appraisal of monthly progress for the purpose of making partial payments. The value for each bid item shall total the bid amount. The cost breakdown shall include only actual work items.
No amounts will be allowed for mobilization and other overhead costs such as bonds and insurance unless specifically provided for in the Special Provisions or bid schedule. Unless otherwise provided, costs of these items shall be spread uniformly over the actual items of work. The values in the schedule will be used only for determining partial payments.
The Schedule of Anticipated Contract Payments shall be coordinated with the Contractor's construction schedule submitted pursuant to Section G8.05 and shall show the anticipated monthly Contract payments for each of the pay items covered in the Schedule for Pay Items, the total of monthly payments and cumulative total of payments for each month. If the construction schedule is revised, the Schedule of Anticipated Contract Payments shall also be revised and resubmitted for the Engineer's review and approval as circumstances indicate to ensure that the schedule coincides with actual progress. No partial payment will be made until the Engineer has approved the Schedules required by this Section.
G9.10 PROGRESS ESTIMATES AND INVOICES FOR WORK COMPLETED. Once each month, at a time, place and location mutually agreeable, the Contractor and Engineer shall meet to discuss the amount of work completed satisfactorily during the work period since the last invoice for partial payment was prepared. The first such estimate will be of the value of the work done after the Contractor commenced the performance of the contract, and every subsequent estimate, except the
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final estimate, will be of the value of the work done after that included in the last preceding estimate.
Such estimates need not be based on strict measurements, but may be approximate only, and will be in due proportion to the whole amount of money, including payments previously made, that will have become due according to the contract when all work required under the contract shall have been completed. A draft invoice for work completed shall be prepared by the Contractor or Engineer as determined by the Engineer; the Engineer's judgment will be final if disputes occur regarding the amount of work completed or its value. Following the meeting, the Cont ractor shall formally submit the invoice for work completed in a form acceptable to the Engineer. The invoice will certify, and be supported by evidence if required by the Engineer, that the work invoiced has been done and that the materials listed have been incorporated into the work. The invoice may include the amount and value of such acceptable material as has been furnished and incorporated into the work. No payment or allowance shall be made for equipment or materials stored within the general work area or elsewhere but not yet satisfactorily incorporated in the work except as may be provided in the Special Provisions.
G9.11 RETENTION. In addition to amounts, if any, withheld pursuant to any other provision of these General Conditions, including the City's right to withhold for the estimated or actual costs of correcting defective work and amounts claimed by the City as liquidated damages or other offsets, the City will retain an amount equal to 5 percent of the estimated value of the work done as part security for the fulfillment of the Contract by the Contractor. Any time after 50 percent of the work has been completed, if the Engineer finds that satisfactory progress is being made, the City may (but need not) reduce the amount being retained from progress payments to any amount less than 5 percent of the value of the estimated value of said work and materials.
In addition, when the Engineer determines that the contract is 95 percent complete, the City may release a portion of total retention amount withheld, and continue to retain such lesser amount as the City determines is adequate security for the fulfillment of the balance of the work and other requirements of the contract, but in no event will said amount be reduced to less than 125 percent of the estimated value of the work yet to be completed as determined by the Engineer. In agreeing to any of the above referenced revised method(s) of progress payments, the City reserves the right to return to the original method of progress payments in the amount of 90 percent of work completed, if at any time, the Engineer finds that either the Contractor is not making satisfactory progress or there is a specific cause for greater withholding.
G9.12 PARTIAL PAYMENTS. Upon receipt of a progress payment invoice the Engineer/City will review it as soon as practicable for the purpose of determining whether or not it is proper in both form and content. If a progress payment invoice is determined not to be proper, such as not including schedule information or failure to submit a proper and adequate schedule as set forth in Section G8.05, it shall be returned to the Contractor as soon as practicable but in any event within seven (7) days after receipt together with a written statement why it is not proper. The City will make progress payments within thirty (30) days after receipt of an undisputed and properly submitted progress payment invoice. Attention is directed to Section 20104.50 of the Public Contract Code. No such payment will be made when, in the judgment of the Engineer, (a) the work is not proceeding in accordance with the provisions of the Contract; (b) the Contractor is not complying with the requirements of the Contract; or (c) when the total value of the work done as shown on the invoice does not exceed Three Hundred Dollars ($300.00).
No such invoice or payment will be construed to be an acceptance of any work or materials. Before any progress payment or the final payment is made, the Contractor may be required to submit satisfactory evidence that he is not delinquent in payments to its employees, subcontractors, suppliers or other creditors for labor and materials incorporated into the Work.
Pursuant to Public Contract Code Section 20104.50, if the City fails to make a progress payment in a timely manner, it shall pay interest to the Contractor at the legal rate set forth in Section 685.010(a) of the California Code of Civil Procedure.
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G9.13 PAYMENT OF WITHHELD FUNDS. Pursuant to Public Contract Code Section 22300, the Contractor may request to deposit securities in escrow equivalent to the amount of funds withheld from progress payments by the City as described in Section G9.11, with the City or a bank acceptable to the City as a substitution for funds withheld by the City. Alternatively, the Contractor may request to have the City make payment of the funds withheld from progress payments as described in Section G9.11 directly to an escrow agent and direct the investment of such funds into securities. The Contractor shall be the beneficial owner of any securities and shall receive interest thereon. Upon the satisfactory completion of the contract, the Contractor shall receive all securities, interest and payments. The Contractor may make this request only upon the following conditions.
a. the request to substitute securities or to have payments made directly to an escrow agent shall be at the sole expense of the Contractor;
b. securities eligible for investment shall include securities pursuant to California Government Code section 16430, bank or savings and loan certificates of deposit, interest bearing demand deposit accounts, standby letter of credit, or any other security mutually agreed upon by the City and Contractor;
c. the Contractor shall enter into an escrow agreement, which shall be substantially similar to the agreement form provided in Public Contract Code Section 22300;
d. the Contractor shall obtain the written consent of the surety to such agreement; and
e. the Contractor who elects or receive interest on funds withheld by the City shall, at the request of any subcontractor performing more than five percent (5%) of the Contractor's total bid, make the option available to the subcontractor to receive interest on any funds withheld in retention by the Contractor from the subcontractor. The subcontractor shall receive interest in accordance with Public Contract Code section 22300(d)(1). Alternatively, the Contractor who elects to substitute securities in lieu of retention by the City, shall by mutual consent between the Contractor and subcontractor allow any subcontractor performing more than five percent (5%) of the Contractor's total bid to substitute securities in lieu of funds withheld by the Contractor.
G9.14 PROMPT PAYMENT TO CONTRACTOR. The City will make progress payments within thirty (30) days after receipt of an undisputed and properly submitted progress payment invoice pursuant to Section 20104.50 of the Public Contract Code. No such payment will be made when, in the judgment of the Engineer, (a) the work is not proceeding in accordance with the provisions of the Contract; (b) the Contractor is not complying with the requirements of the Contract; or (c) when the total value of the work done as shown on the invoice does not exceed Three Hundred Dollars ($300.00). No such invoice or payment will be construed to be an acceptance of any work or materials. Before any progress payment or the final payment is made, the Contractor may be required to submit satisfactory evidence that he is not delinquent in payments to its employees, subcontractors, suppliers or other creditors for labor and materials incorporated into the work.
Pursuant to Public Contract Code Section 20104.50, if the City fails to make a progress payment in a timely manner, it shall pay interest to the Contractor at the legal rate set forth in Section 685.010(a) of the California Code of Civil Procedure.
G9.15 FINAL PAYMENT. After the work has been accepted by the City, as provided in Section G7.26, "Acceptance of the Work," payment will be made to the Contractor in accordance with the provisions of this Section. Upon acceptance, the City will record a Notice of Completion covering the project.
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Within thirty-five (35) days after acceptance by the City, the Contractor shall prepare and submit a proposed final invoice in writing, prepared in a form acceptable to the Engineer. The proposed final invoice will show the proposed total amount of compensation payable to the Contractor, including an itemization of that amount segregated as to Contract item quantities, extra work and other bases for payment. The proposed final invoice will also show all deductions made or to be made for prior payments and amounts to be kept or retained under the Contract.
The Contractor shall also submit, at the same time as the proposed final invoice is submitted, a statement of all claims he has arising under or by virtue of the Contract, or a statement that he does not intend to file any such claims. All claims shall be submitted as specified herein. No claim for which a notice of potential claim or protest is required under Section G9.05, "Notice of Potential Claim," Section G4.09, "Protest Procedure," or Section G8.11, "Delays and Extension of Time," will be considered unless the Contractor has fully complied with the notice or protest requirements in said sections and the resolution process set out to Section G9.07.
Claims filed by the Contractor shall be in sufficient detail to enable the Engineer to ascertain the basis and amount of said claims.
The Engineer will review the proposed final invoice and claims and will submit its recommendation to the City as to the final estimate of the amount due the Contractor and the disposition of all claims. All prior invoices and payments are subject to correction in connection with review of the proposed final invoice.
The City will submit any changes or corrections to the proposed final invoice to the Contractor for its consideration. Within ten (10) days thereafter, the Contractor shall submit a final invoice, in a form acceptable to the Engineer, incorporating any changes or corrections made by the City, together with any additional claims resulting therefrom. Upon approval by the City, this will become the approved final invoice. The Contractor shall submit with the final invoice, certificates of any insurance required to be maintained after acceptance of the work.
If the Contractor files no claims within thirty (30) days after acceptance of the work by the City, and agreement is reached on all questions regarding the final invoice, the City will pay the entire sum found due upon the final invoice, except that the City will withhold sums sufficient to pay all unsettled claims for which stop payment notices have been filed pursuant to Section 9000, et seq., of the California Civil Code, together with the costs of administering such claims.
If the Contractor does file claims within thirty (30) days after acceptance of the work by the City, then upon final determination of all the Contractor’s claims, the City will pay the entire sum found due upon the final invoice, including the amount, if any, allowed on claims, except that the City will withhold sums sufficient to pay all unsettled claims and any amounts for which stop payment notices have been filed pursuant to Section 9000, et seq., of the California Civil Code, together with the costs of administering such claims.
Before final payment can be made, the Contractor shall furnish the Engineer with the following:
(a) All drawings, catalogues, instruction sheets and information as required by the Contract;
(b) One signed copy of the Release as discussed below in this Section and on a form furnished by the City; and
(c) Guarantee Bond, if not already incorporated in the Performance Bond.
Final payment will be made within thirty (30) days after receipt of an approved final invoice and other required submittals referenced above and determination of all Contractor's claims, or sixty (60) days
GC-70
after acceptance of the work by the City, whichever is later, provided, however, that if a final invoice has not been submitted and approved within sixty (60) days after acceptance of the work by the City, the City may elect to make payment of sums not in dispute without prejudice to the right of either the City or the Contractor in connection with any disputed sums.
The acceptance by the Contractor of final payment shall constitute a waiver and release of all claims by the Contractor against the City related to the work, except for claims previously made in writing and identified as unsettled by the Contractor at the time of submission of the final invoice. The making of final payment, however, shall not operate to release the Contractor or its sureties from obligations arising under this Contract, the Contract bonds and warranties as herein provided. Specifically, the making of final payment shall not constitute a waiver and release of claims by the City arising from (a) unsettled or future liens, (b) failure of the work to comply with the requirements of the Contract Documents, (c) the terms of any warranties required by or contained in the Contract Documents, (d) the right to any insurance proceeds or the right to make any insurance or bond claims, (e) any claims with respect to Contractor's obligation of indemnity provided for in the Contract Documents, or (f) any latent defects or fraud.
END OF GENERAL CONDITIONS
EXHIBIT 9
Special Provisions
and/or
Technical Specifications
DIVISION I - SPECIAL PROVISIONS
01010 PROJECT DESCRIPTION
This project is subject to a Community Workforce Agreement/Project Labor Agreement. A copy of this agreement titled “Community Workforce Agreement for the City of Hollister” will be provided with the bid documents.
The work to be performed includes, but is not necessarily limited to, the remodel of existing restrooms, relocation of the janitor’s closet, and replacement of damaged sewer line. 01011 SUMMARY OF WORK
Remodel of existing restrooms, relocation of janitor’s closet, and replacement of damaged sewer line.
01012 EQUIPMENT TO BE PROVIDED TO OWNER
(Not Used)
01013 WORK BY OTHERS
Others working on associated facilities and probably interfacing with the Contractor at some time during the execution of the work include:
1. City of Hollister Public Works Department Streets Division
2. City of Hollister Public Works Department Utilities Division
The Contractor shall cooperate to complete the necessary Work at a minimum cost and time delay for all involved. In the event of lack of agreement, the City will determine how and where the interface shall be made and their decision shall be final.
01014 DEFINITIONS
City: City of Hollister
Owner: City of Hollister
Architect or
Design Consultant: Wald Ruhnke and Dost Architects LLP
Contractor: The individual, partnership, corporation, joint venture, or other legal entity having a contract with the City to perform the work.
Construction Manager: City of Hollister
01015 WORK INVOLVING EXISTING SYSTEM
Operation of the existing water system shall not be jeopardized or materially reduced in efficiency as a result of the execution of Work. The Contractor will have to maintain existing services during construction at all times.
The Contractor must not plan work schedules until a written schedule has been approved, and
work is fully coordinated with the City's operations.
01016 COORDINATION OF WORK
The Contractor shall maintain overall coordination for the execution of the Work pertaining to this project. Based on the Construction Schedule prepared in accordance with these Specifications, the Contractor shall obtain from each of his subcontractors a similar schedule which shall be integrated into the construction schedule. The Contractor shall then be responsible for all parties maintaining these schedules for coordinating required modifications. 01017 WORK SEQUENCE, CONSTRAINTS, WORKING DAYS, AND LIQUIDATED DAMAGES
A. Within ten (10) working days upon receiving the completed (signed) Contract, the Contractor shall initiate the submittal and review process for all materials and equipment to be used on the project.
B. The City will issue the Notice to Proceed no later than twenty-eight (28) calendar days from the award of contract. The counting of working days will commence with the Notice to Proceed.
B. Within ten (10) working days, or at the pre-construction conference, whichever occurs first, the Contractor shall prepare a Work Plan for review and approval by the City and Architect.
The Work Plan shall describe all elements of the Work in sufficient detail to allow City and Architect to evaluate the progression of planned activities at the Site.
C. Within sixty-two (62) working days after the Notice-to-Proceed has been issued, the project shall be completed. Liquidated damages accrue starting on the 1st day after the expiration of working days. Liquidated damages will be assessed using the Liquidated Damages table in Section 8-1.10A of the Caltrans Standard Specifications.
D. The Contractor shall be aware that there may be change orders involved with this Work. The Architect has made every attempt possible to determine the extent and location of all existing facilities within the project area. However, the inexact nature of existing knowledge and unavailable as-built plans may require the issuing of change orders to reflect changed conditions.
01020 CONSTRUCTION STAKES, LINES AND GRADES
The Work shall be executed in accordance with the lines and grades indicated in the Contract Documents. Distances and measurements, except elevations and structural dimensions, shall be made on horizontal planes. Contractor shall verify elevations and locations of structures a minimum of 72 hours prior to construction. Contractor shall notify the Architect of record if any field conditions are different than what is noted on the Contract Documents.
The City will not provide construction staking. The Contractor shall layout the striping based on the lines and dimensions provided in the plans.
01021 SITE WORK
Principal control points, including establishment of temporary bench mark, will be identified by the Contractor and shall be protected from disturbance. If the points are disturbed, any work that is governed by these monuments shall be held in abeyance until the points are re -established by the Contractor. The accuracy of all the Contractor's stakes, alignments, and grades is the responsibility of the Contractor. However, the City has the discretionary right to check the Contractor's stakes, alignments and grades at any time. Where such discretion is to be exercised
by the City, he will notify the Contractor of his intention, stating the time at which the checking will commence. Any part of the work in progress, the results of which are predicated directly upon the Contractor's stakes, alignments, or grades to be checked, shall be held in abeyance until the City has notified the Contractor that the checking has been completed. The Contractor shall establish such control and reference points for line and grade as he may need and as will be required to properly lay out the Work.
01022 PARTIAL ACCEPTANCE OF WORK (IF APPLICABLE)
After completion of certain portions of the Work, including all testing and other preparation necessary for operation of such portions by the City as herein specified, but prior to final completion of the Work, provisions may be made for partial acceptance in writing by the City for such portions only. The portions of the Work to be included for partial acceptance prior to final project completion will be noted at the preconstruction conference in accordance with Contractor's schedule, or by written notice to the Contractor at the earliest possible time.
The guarantee period for such portions of the Work shall commence with the date of their acceptance for use by the City. However, full payment for such portions will not be made until final acceptance of the total Work.
Acceptance of any portion of the Work prior to acceptance of the whole shall not be construed as absolving the Contractor of responsibility for any item of construction or incidental work included in the Contract. Prior to such occupancy or use, the City will enter into a written agreement with the Contractor delineating the portions of the Work released to the City for occupancy or use and indicating what if any, work remains to be done within the occupied or released area. If such prior use increases the cost of or delays the Work, the Contractor shall be entitled to such extra compensation, or extension of time, or both, as may be determined by the City after consideration of recommendations by the City.
Should any portion of the Work in use be damaged thereby, the City shall bear the expense for repairing such damage. However, if the portion being so used should reveal deficiencies of materials or workmanship, it shall be the Contractor's responsibility to replace the defective construction.
01023 PARTIAL AND FINAL PAYMENT
Attention is directed to Subsection 9-3.2 PARTIAL AND FINAL PAYMENT of the standard specifications. Modify paragraph three to read:
From each progress payment, 5% will be deducted and retained by the agency. The City will withhold 5% of the total Contract amount until acceptance of the performance of the Contract by the City Council.
01210 PRECONSTRUCTION CONFERENCE
Upon receipt of the completed (signed) Contract, the Contractor will arrange a meeting to be attended by the Contractor, City, Architect, or their respective representatives, and others involved in the execution of the work.
The purpose of this conference shall be to establish a working understanding between the parties and to discuss the Construction Schedule, shop drawing submittals and processing, applications for payments and their processing, and such other subjects as may be pertinent for the execution of the Work.
01220 PROGRESS MEETINGS
The Contractor shall arrange and conduct progress meetings. These meetings shall be conducted at least once every week and shall be attended by the Contractor's superintendent and representatives of all subcontractors, utilities, and others that are active in the execution of the Work. The purpose of these meetings shall be to expedite the work of any subcontractor or other organization that is not up to schedule, resolve conflicts, and in general coordinate and expedite the execution of the Work.
The agenda of progress meetings, provided by the Construction Manager, shall include review of progress and schedule, review payment request at monthly intervals, review of narrative report by the Contractor, review of the latest Construction Schedule update, and review of the record documents if necessary.
01221 SCHEDULE REVIEW
The Work and the Construction Schedule as identified in Section 6 of the standard specifications shall be reviewed to verify:
A. Start and finish dates of activities falling within Contract time.
B. Durations and progress of all activities are reasonable.
C. A two week minimum, 4 week maximum look ahead schedule shall be submitted and updated on a weekly basis by the contractor.
01222 REVISIONS TO CONSTRUCTION SCHEDULE
The Contractor shall submit a revised Construction Schedule within five days of the occurrence of any of the following:
A. When delay in completion of any activity or group of activities indicates an overrun of the Contract time or control point requirement, by 5 working days or ten percent (10 percent) of the remaining duration, whichever is less.
B. Delays in submittals, deliveries or work stoppages are encountered which make replanning or rescheduling of the work necessary.
C. The Schedule does not represent the actual prosecution and progress of the project as being performed in the field.
Acceptance of the revised Construction Schedule and all supporting data is contingent upon compliance with other related requirements specified before in this DIVISION I and any other previous agreements or requirements with or by the City.
01300 SUBMITTALS - SHOP DRAWINGS
In ample time for each to serve its purpose and function, the Contractor shall submit to the City for approval all schedules, reports, drawings, lists, literature samples, instructions, directions, guarantees, shop drawings, layout diagrams, catalog data, and test reports for all materials and equipment to be used for completion of the work. All information to be provided in sufficient detail to show complete compliance with all specified requirements of the Contract Documents covering, but not limited to, 01310 Materials and Equipment List.
The Contractor, at his own expense, shall make such changes in the required drawings as may be necessary to conform to the Contract Documents. After completion of such checking, verification, and revising, the Contractor shall stamp and sign the drawings indicating his approval and submit the shop drawings and pertinent data to the City for review. Prior to the City's review of such drawings, any work which the contractor may do on the fabrications covered by the same shall be at his own risk as the City will not be responsible for any expense or delays incurred by the Contractor for changes to make the same conform to the Contract Documents.
Shop drawings and data shall be submitted to the City in such number of copies as will allow him to retain two (2) copies of each submittal; alternatively, Contractor may submit electronic PDF copies of such submittals in lieu of hard copies. The submittal shall clearly indicate the specific area of the Contract Documents for which the submittal is made. The additional copies received by him will be returned to the Contractor's representative at the job site. The City's notations of the action that he has taken will be noted on the returned copies.
The above drawings, lists, prints, samples, and other data shall become a part of the Contract Documents, and a copy of the same shall be kept with the job site Contract Documents, and the fabrications furnished shall be in conformance with the same. However, the City's review of the above drawings, lists, prints, specifications, samples or other data shall in no way release the Contractor from his responsibility for the proper fulfillment of the requirements of this Contract nor for fulfilling the purpose of the installation nor from his liability to replace the same, should it prove defective or fail to meet the specified requirements.
01310 MATERIALS AND EQUIPMENT LIST
Submittal Name Specification Section
Work Plan 01017
Lead and Asbestos Compliance Plan 02010
Work Schedule 02110
Concrete City of Hollister Std Specs Section 303
01320 QUALITY CONTROL
All materials and equipment shall be new and of the specified quality and equal to the samples found to be acceptable by the City, if samples have been submitted. The Work shall be done and completed in a thorough, workmanlike manner, notwithstanding any omission in the Contract Documents; and it shall be the duty of the Contractor to call the City's attention, apparent errors or omissions and request instructions before proceeding with the Work. The City may, by appropriate instructions, correct errors and supply omissions, which instructions shall be as binding upon the Contractor as though contained in the original Contract Documents. 01321 SAMPLING
The Contractor shall furnish such samples of materials as are requested by the City, without
charge. No material shall be used until the City has had the opportunity to test or examine such materials. Samples will be secured and tested whenever necessary to determine the quality of the material. Samples and test specimens prepared at the job site, such as concrete test cylinders, shall be taken or prepared by the City in the presence and with the assistance of the Contractor. 01322 INSPECTION
Materials, equipment, and workmanship shall be subject to the inspection of, and rejection by, the City or City’s designated Inspector, if not in conformance with the Contract Documents.
Defective materials, equipment, or Work shall be removed from the premises by the Contractor, whether in place or not, and shall be replaced with new and acceptable materials, equipment, or work. Repair of defective materials, equipment, or work shall be subject to the City's acceptance.
On all questions concerning the acceptability of materials or equipment, classification of materials, or equipment, execution of the Work, and the determination of costs, the decision of the City shall be final and binding upon all parties.
The Contractor shall at all times maintain proper facilities and provide safe access to all parts of the Work, to the shops wherein the Work is in preparation, and to all warehouses and storage yards wherein materials and equipment are stored, for purposes of inspection by the City. Should any Work be covered up before the City has had the opportunity to observe such work, it shall, if required by the City, be uncovered for examination at the Contractor's expense. 01400 TEMPORARY FACILITIES
The Contractor shall provide all temporary facilities and utilities required for prosecution of the work, protection of employees and the public, protection of the work from damage by fire, weather or vandalism, protection dust emissions, protection from contaminated stormwater runoff from the Work site, and such other facilities as may be specified or required by any legally applicable law, ordinance, rule, regulation, or permit. 01401 ELECTRICAL SERVICE
The Contractor shall be responsible for obtaining adequate temporary electrical service, if required. The Contractor shall then provide adequate job site distribution facilities conforming to applicable codes and safety regulations. Contractor shall comply with work day and work hour restrictions stipulated in the City Standard Specifications and Special Provisions contained herein. 01402 TEMPORARY LIGHTING
The Contractor shall provide temporary lighting in all work areas sufficient to maintain a lighting level during working hours not less than the lighting level required by OSHA standards. 01403 HEATING AND VENTILATION
The Contractor shall provide means for heating and ventilating all work areas as may be required to protect the Work from damage caused by freezing, high temperatures, and other weather conditions. The Contractor shall provide a safe environment for workers.
Unvented direct fired heaters shall not be used in areas where freshly placed concrete will be exposed to combustible gases until at least two hours after the concrete has attained its initial set. 01404 WATER
The City can provide construction water for a fee. Contractor shall make all arrangements for a construction water meter with the City Public Works Utilities Division and the City Administrative Services Finance Division. A reduced pressure principle backflow preventer assembly (Febco 825Y or approved equal) must be provided/installed by the Contractor with any temporary piping, hoses, etc. Construction water may not be used for human consumption.
Contractor to provide potable water that shall be kept free from contamination and shall conform to the requirements of the State and local authorities for potable water. 01405 SANITARY CONVENIENCES
The Contractor shall provide a suitable and adequate chemical toilet at the site of the work. 01414 WARNING DEVICES AND BARRICADES
The Contractor shall adequately identify and guard all hazardous areas and conditions by visual warning devices and, where necessary, physical barriers. Such devices shall, as a minimum, conform to the requirements of OSHA.
01415 HAZARDS IN PROTECTED AREAS
Excavation on the project site from which the public is excluded shall be marked or guarded in a manner appropriate for the hazard.
01416 PROTECTION OF EXISTING ITEMS
The Contractor shall protect all existing structures, and other items on the project site that are to be preserved, by substantial barricades or other devices commensurate with the hazard, from injury or destruction by vehicles, equipment, workmen, or other agents. 01417 PROJECT SECURITY
The Contractor shall provide means necessary to protect equipment and project site against fire, theft, and vandalism, and for the protection of the public against exposure to injury. Contractor to identify a location for a yard to store equipment and material. 01418 FIRE EXTINGUISHERS
Sufficient number of fire extinguishers of the type and capacity required to protect the Work and ancillary facilities, shall be provided in readily accessible locations, as applicable. 01419 DUST CONTROL
Adequate steps, procedures, or means as are required to prevent abnormal dust conditions being caused by his operations in connection with the execution of the Work. Control shall be by sprinkling, use of dust palliatives, tarps, modification of operations, or any other means acceptable to agencies having jurisdiction. Dust control is to be maintained at all times throughout the project including weekends, evenings, holidays, or those times when there is no work in progress.
01420 SPECIAL CONTROLS
The Contractor shall take all reasonable means to minimize inconvenience and injury to the public, or other agencies under his control. The Contractor shall limit his work and staging area to
the minimum necessary and minimize disruption of any adjacent commercial, retail, recreational or residential facilities.
01422 ODOR CONTROL
The Contractor shall take whatever steps, procedures, or means as are required to prevent abnormal odors being caused by his operations.
01423 DRAINAGE CONTROL (NOT USED)
In prosecuting the Work, care shall be taken to not disturb the pre -existing drainage pattern.
Particular care shall be taken to direct and contain drainage water on City property, and collect and properly dispose of such water as part of the Work. A Water Pollution Control Plan is required as part of the Work Plan to be submitted to the Architect for review and approval. 01424 EROSION CONTROL (NOT USED)
Erosion control measures for wind, water, material stockpiles, and tracking shall be implemented at all times by the contractor and shall include source control, including protection of stockpiles, protection of slopes, protection of all disturbed areas, protection of accesses, and perimeter containment measures. Erosion control shall be placed prior to the commencement of work based upon location, site characteristics or time of year. The intent of erosion control measures shall be to keep all generated sediments from entering a swale, drainage way, watercourse, atmosphere, or migrate onto adjacent properties or onto the public right-of-way. 01502 CONTRACTOR'S CONTINUING OBLIGATION
Contractor’s obligation to perform and complete the Work in accordance with the Contract Documents shall be absolute. Neither recommendation of any progress or final payment by CITY, nor the issuance of a Notice of Completion, nor any payment by CITY TO CONTRACTOR under the Contract Documents, nor any use or occupancy of the Work or any part thereof by CITY, nor any act of acceptance by CITY nor any failure to do so, nor any review and approval of a Shop Drawing or sample submission, nor the issuance of a notice of acceptability by CITY, nor any correction of defective Work by CITY will constitute an acceptance or Work not in accordance with the Contract Documents or a release of Contractor’s obligation to perform the Work in accordance with the Contract Documents.
01503 CONTACT PERSONS FOR OUTSIDE AGENCIES
The following agencies shall be contacted as specified in SECTION 5 -UTILITIES of the City of Hollister Standard Specifications.
CITY OF HOLLISTER DEPT CONTACT PERSON PHONE/EMAIL
Utilities Division Summer Garcia (831) 636-4377
Streets and Facilities Division Derrick Speights (831) 636-4370 Engineering Division Dillon Albert (831) 636-4340
AT&T Charlene Crawford [email protected]
Sunnyslope Water District Drew Lander (831) 637-4670
Charter Communications Mitchell Rodriquez [email protected] PG&E Lori Rusca (831) 648-3249
01504 PROJECT CLOSEOUT
It is the intent of these Contract Documents that the Contractor shall deliver a complete and operable facility capable of performing its intended functions and ready for use. 01505 CLEANING
Throughout the period of construction the Contractor shall keep the Work site free and clean of all rubbish and debris, and shall promptly remove from the site, or from property adjacent to the site of the Work, all unused and rejected materials, surplus earth, concrete, and debris, excepting select material which may be required for refilling or grading. 01506 FINAL SITE CLEAN-UP
Upon completion of the Work, and prior to final acceptance, the Contractor shall remove from the vicinity of the Work all plant, surplus material, and equipment belonging to him or used under his direction during construction.
01507 WASTE DISPOSAL
The Contractor shall dispose of surplus materials, waste products, and debris and shall make necessary arrangements for such disposal.
01510 PROJECT RECORD DOCUMENTS
The Contractor shall maintain at the site, available to the City and Architect, one copy of the Contract Documents, Drawings, Shop Drawings, Change Orders, and other modifications in good order and marked (red line) to record all changes made during construction (as -built drawings).
These documents shall be delivered to the City upon completion of the Work prior to the release of final progress payment (not retention).
During the progress meetings, such record documents shall be reviewed to ascertain that all changes have been recorded.
01520 TOUCH-UP AND REPAIR
The Contractor shall touch up or repair finished surfaces on structures, or installations that have been damaged prior to final acceptance. Surfaces on which such touch up or repair cannot be successfully accomplished shall be completely refinished or in the case of hardware and similar small items, the item shall be replaced.
01530 REUSE OF DOCUMENTS
Neither CONTRACTOR nor any Subcontractor or Supplier or other person or organization performing or furnishing any of the Work under a direct or indirect contract with CITY shall have or acquire any title to or ownership rights in any of the Drawings, Specifications or other documents (or copies of any thereof) prepared by or bearing the seal of ARCHITECT; and they shall not reuse any of them on extensions of the Project or any other project without written consent of CITY and ARCHITECT and specific written verification or adaptation by ARCHITECT.
**END OF SECTION DIVISION I**
DIVISION 2 – TECHNICAL SPECIFICATIONS
02010 GENERAL CONDITIONS
1. All construction and materials shall be in accordance with these plans, City (or town) standard details and specifications, the California Building Standards Code, and all issued addenda, and commonly accepted construction standards. The City specifications shall govern where other specifications do not exist. In case of conflicting specifications or details, the more restrictive specification and detail shall be followed.
2. The contractor shall comply with City “general notes” for construction, if existing and required by the City .
3. The contractor shall furnish all material and labor to construct the facility as shown and described in the construction documents in accordance with the appropriate authorities' specifications and requirements.
4. The contractor shall visit the site prior to bidding to determine existing conditions.
5. The contractor shall review and verify all dimensions and field conditions that may affect construction.
Any discrepancies on the drawings shall be immediately brought to the attention of the architect and engineer before commencing work. No field changes or deviations from design are to be made without prior approval of the architect and if applicable the City. No consideration will be given to change orders for which the City, architect, and owner were not contacted prior to construction of the affected item.
6. It is the contractor's responsibility to contact the various utility companies which may have buried or aerial utilities within or near the construction area before commencing work to have them locate their existing utilities prior to construction. The contractor shall provide an adequate minimum notice to all utility companies prior to beginning construction.
7. Contractor shall call 811 an adequate amount of time prior to commencing construction or any excavation.
8. Contractor shall use extreme caution as the site contains various known and unknown public utilities.
9. The contractor is responsible for coordinating any adjustments and relocations of existing utilities that conflict with the proposed improvements.
10. The contractor shall be responsible to obtain all required construction permits, approvals, and bonds prior to construction.
11. The contractor shall have available at the job site at all times a copy of the contract documents including plans, project and City specifications, and special conditions, copies of any required construction permits, and inspection reports.
12. All shop drawings and other documents that require architect review shall be submitted by the contractor sufficiently in advance of construction of that item, so that no less than 10 business days for review and response is available.
13. All necessary inspections and/or certifications required by codes, jurisdictional agencies, and/or utility service companies shall be performed prior to use of the facility and the final connection of services.
14. Contractor shall arrange for required City inspections.
15. Contractor's bid price shall include all inspection fees.
16. Contractor is responsible for all materials testing and certification, unless specified otherwise by owner.
All materials testing shall be coordinated with the appropriate City inspector and comply with City standard specifications and California Building Standards Code. Testing shall be performed by an approved independent agency for testing materials. Owner shall approve the agency nominated by the contractor for materials testing.
17. All copies of materials test results shall be sent to the City and architect directly from the testing agency.
18. It shall be the contractor’s responsibility to show, by the standard testing procedures of the materials, that the work constructed meets the project requirements and City specifications.
19. All contractors must confine their activities to the work area. No encroachments outside of the work area will be allowed. Any damage resulting therefrom shall be contractor's sole responsibility to repair.
20. The contractor shall protect all existing structures, utilities, and other facilities to remain and shall repair any damages at no cost to the owner.
21. The contractor shall immediately repair or replace any physical damage to private property or public improvements, including but not limited to: fences, walls, signs, pavement, curbs, utilities, sidewalks, grass, trees, landscaping, and irrigation systems, etc.… to original condition or better at no cost to the owner.
22. Site safety is solely the responsibility of the contractor.
23. Signs related to site operation or safety are not included in these plans.
24. Contractor staging area shall be agreed on by the owner and contractor prior to beginning of construction.
Contractor is responsible for all permitting requirements for the construction storage and staging operations and locations.
25. The contractor is responsible for construction sequencing and phasing, and shall contact the appropriate City officials, including building official, engineering inspector, and fire marshal to learn of any requirements.
26. References in the specifications to the Architect or Engineer also refer to the City’s Public Works Inspector, Building Inspector, or to any other designated person representing the City.
Additional Notes
1. All work must comply with the latest edition of the California Building Standards Code, as specified.
2. Prepare a lead and asbestos compliance plan. The contractor is required to contact MBARD at (831) 647- 9411.
3. Proposed fee is considered to be full compensation for performing all work as shown on the plans and as required by the specifications. No additional payments will be made.
4. All construction must be to the City of Hollister standards and the latest edition of the California Building Standards Code and accepted by the City Building Official.
5. Contractor shall meet with City of Hollister at least 48 hours prior to start of construction, 24 hours notice required on all inspections.
6. Contractor is responsible to make all arrangements for site inspections and ensure that all current standards for the City of Hollister are followed prior to the beginning any phase of construction work.
7. Construction shall be limited to between the hours of 7:00 a.m. and 6:00 p.m., Monday thru Friday and inspection requests shall be limited to normal City business hours: 8:00 a.m. to 5:00 p.m., Monday thru Friday.
**END OF SECTION 02010**
02016 EXISTING UTILITIES
I GENERAL
1.01 PUBLIC AND PRIVATE UTILITIES
A. The right is reserved by owners of public utilities and franchises to enter upon any street, road, right - of-way, or easement for the purpose of maintaining their property and for making necessary repairs or adjustments caused by the Contractor's operations. The Contractor shall hold the Owner harmless of any costs so incurred.
**END OF SECTION 02016**
02050 DEMOLITION / EXISTING FACILITIES
1.0 GENERAL
Remove and dispose of items as indicated on the plans. Unless a removed item is identified as being salvaged, it becomes the property of the Contractor for disposal. Items indicated as being salvaged shall be packaged, tagged, and delivered to a location within the City, as directed by the Architect.
Items indicated to be reset shall be removed and reset in place. Replace items at your cost if you damage or break them during removal or prior to being reset.
1.01 SUMMARY
A. Section includes:
1. Selective demolition, dismantling, cutting and alterations as indicated, specified and necessary for the completion of the contract.
2. Removing demolished materials from the site.
3. Protection of work to remain.
1.02 NIC work
A. Encapsulation, removal and disposal of asbestos and other hazardous materials.
2.00 PRODUCTS
Not used
3.00 EXECUTION
3.01 GENERAL
A. Protection:
1. Do not begin demolition until temporary partitions, barricades, warning signs and other forms of protection are installed.
2. Protect trees, plants, utilities and existing improvements that are not to be removed from injury or damage resulting from the Contractor’s operation. Replace damaged landscaping, improvements and utilities in kind.
3. During demolition provide safeguards, including warning signs and lights, barricades, and the like, for protection of the public, Contractor’s employees and existing improvements to remain.
B. Noise Control:
1. Exercise caution and care to prevent generation of unnecessary noise.
2. Keep noise levels to the minimum possible.
3. Discontinue noise producing operations, when requested by the Owner and reschedule at a mutually acceptable time.
C. Dust control: Control dust at all times.
1. Provide dust-tight partitions to prevent dust escaping into other parts of the building where demolition is not in progress.
2. Assume liability for claims related to flying dust caused by this work.
D. Water control:
1. Control the use of water to prevent damage to the existing facility and improvements to remain. Provide wet vacuum equipment where water, such as waste cooling water from concrete sawing, is used.
2. Provide impermeable floor covering and suitable dams to prevent damage by water, immediately clean up and remove surplus water, and water spilled in non -working areas.
3. Assume liability for claims related to water seepage and leakage caused by this work.
E. Security: Coordinate security with the Owner.
1. Take necessary precautions to keep trespassers out of demolition areas.
2. Properly secure demolition areas from entry when demolition is not in progress but do not block required exit ways.
F. Safety: If at any time the safety of existing construction appears to be endangered, take immediate measures to support such endangered construction; cease operations and immediately notify the Construction Manager.
Do not resume demolition until Construction Manager’s instructions are received.
3.02 DEMOLITION
A. Existing conditions: Intent of Drawings is to show existing conditions with information developed from field surveys and to generally show the extent and type of demolition required.
1. Make a detailed survey of existing conditions prior to commencing demolition, and report discrepancies or conflicts between Drawings and actual conditions in writing to the Construction Manager for clarifications and instructions.
2. Do not proceed where such conflicts or discrepancies occur prior to the receipt of Construction Manager’s instructions.
3. Materials and finishes to be salvaged shall be carefully removed and restored.
B. The Contractor shall be fully responsible for the adequacy and installation of temporary shoring and bracing systems used during demolition.
C. Demolition shall be performed by skilled, trained and properly equipped personnel.
D. Remove existing construction only to the extent necessary for the proper installation of new construction and junction with existing materials. Cut back finished surfaces to straight, plumb or level lines as required.
E. If unanticipated conditions which conflict with intended function or design are encountered, investigate and measure both nature and extent of the conflict.
1. Submit report to Construction Manager in written, accurate detail.
2. Pending receipt of directive from Construction Manager, rearrange demolition schedule as necessary to continue overall job progress without delay.
F. Coordinate demolition with other trades to assure the proper sequence, limits, methods and time of performance. Schedule demolition so as to impose a minimum of hardship on the present operation of the facilities and the performance of the work of other trades.
G. Whenever possible, use small hand or small power tools designed for sawing or grinding; whenever possible avoid the use of tools with a hammering and chopping motion. Cut through finished surfaces from the exposed or finished side into concealed surfaces.
H. In general, remove materials as follows:
1. Portland cement concrete.
a. Use removal methods that will not crack or structurally disturb adjacent concrete constructions.
b. Cut back concrete to clean, straight lines by saw cutting a minimum of 1 inch deep; remainder of concrete may be jack-hammered.
3.03 CLEAN-UP DISPOSAL
A. Debris, waste and removed materials, other than items to be salvaged, are Contractor’s property for legal disposal off the site.
B. Continuously clean-up and remove these items and do not allow them to accumulate on the site.
**END OF SECTION 02050**
02110 SCHEDULING
The Contractor shall submit a complete, tentative project schedule at the time of the pre -construction meeting. A minimum of five (5) working days prior to beginning work, the Contractor shall submit to the City Engineer for approval a detailed written schedule of work. Following approval, the Contractor shall adhere diligently to the approved written schedule in the prosecution of the work.
**END OF SECTION 02110**
02120 SURVEYING AND CONSTRUCION STAKING (IF APPLICABLE) The Contractor shall provide all surveying and construction staking necessary to construct the improvements as shown on the plans, specified herein and as directed by the Engineer. The Engineer shall approve all staking layouts prior to construction of any improvement that requires staking.
**END OF SECTION 02120**
02370 REMOVAL OF USA AND CONSTRUCTION MARKINGS
A. General: Remove all street and sidewalk marking used to identify the location of utility services under Underground Service Alert (USA) program and construction related markings, including but not limited to
horizontal and vertical grade markings, survey stationing, offsets, curb lines, and other layout lines.
B. Method and Materials: Prior to removal, perform a test section to demonstrate that the removal method selected completely removes markings and does not damage the pavement or sidewalk. Engineer shall approve marking removal method.
C. Schedule: Remove markings within one week after the completion of the work or as determined by the Engineer.
D. Compliance with National Pollution Discharge Elimination System (NPDES) Act.: Comply with federal, state and local requirements of the NPDES Act and the Regional Water Quality Control Board. Prevent material generated by the removal operations from entering the storm drain system by covering or barricading storm drains. Vacuum and dispose of material off -site in accordance with Section 300-1.3 of the Standard Specifications.
E. Failure to Remove Markings: Street and sidewalk markings not removed within the required time may be removed or caused to be removed by the City. The City will charge the Contractor a fee up to three times the actual cost for removing the markings. This fee will cover the cost of removals and compliance with the NPDES and administration overhead costs.
F. Payment: Payment for this work is included in the various bid items and will not be considered for separate or additional payment.
**END OF SECTION 02370**
07000 RESTORE PRIVATE PROPERTY (IF APPLICABLE)
Restore private property as shown on the plans and as impacted by the project work. This may include reconstructing existing private irrigation systems, replacing impacted lawn areas with sod, fence replacement or resetting, and other private softscape or hardscape restoration work as necessary adjacent to the project work within the right-of-way.
Coordinate with property owners to test private irrigation systems that will be impacted by construction. Test the system in the presence of the Engineer. Reconstruct the system to operate as it did pre -construction.
**END OF SECTION 07000**
EXHIBIT 10
Payment and Performance Bonds
10-2
LABOR AND MATERIAL BOND
BOND NO. __________________________________
PREMIUM INCLUDED IN PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That we, _____________________________________________________________, as Principal, and _______________________________________________________________, a corporation organized and doing business under and by virtue of the laws of the State of ___________________________________ and duly licensed to conduct a general surety business in the State of California as Surety, are held and firmly bound unto the _______________________________________ as Obligee, in the penal sum of ________________________________________________ ($ ____________________) DOLLARS, for which payment , well and truly to be made, we find ourselves, our heirs, executors and successors, jointly and severally firmed by these presents.
THE CONDITION OF THE OBLIGATION IS SUCH THAT:
Whereas, the above-named Principal, has entered into an agreement which is made a part of this bond, with the __________________________________________________, State of California, as Obligee, for the designated public improvements identified as ______________________________________________________________, as required by the Government Code of California.
Whereas, under the terms of said agreement, principal is required before entering upon the performance of the work, to file a good and sufficient payment bond with the _____________________________________________ to secure the claims to which reference is made in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code of the State of California.
Now therefore, said principal and the undersigned, as surety, are held firmly bound unto the ______________________________________ and all contractors, subcontractors, laborers, materialmen and other persons employed in the performance of the aforesaid agreement and referred to in the aforesaid Civil Code of the State of California for material furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor that said surety will pay the same in an amount not exceeding the penal sum hereinabove set forth, and also in case suit is brought upon this bond, will pay, in addition to the penal sum thereof, costs and reasonable expenses and fees, including reasonable attorney’s fees, incurred by __________________________________________________ in successfully enforcing such obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgement therein rendered.
It is hereby expressly stipulated and agree that this bond shall inure to the benefit of any and all persons, companions, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give right of action to them or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully performed, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.
The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of said agreement or the specifications accompanying the same shall in any manner affect its obligations on this bond, and it does hereby waive notice of any such change, extension, alteration or addition.
In witness whereof, this instrument has been duly executed by the principal and surety above names, on _________________________________________.
PRINCIPAL: SURETY
_________________________________________ ___________________________________________ Attorney-in-Fact
10-3
PAYMENT & PERFORMANCE BOND
BOND NO. ____________________________
$_______________________ premium is for a
term of _________________________ year(s)
KNOW ALL MEN BY THESE PRESENTS:
That we, _____________________________________________________________, as Principal, and _______________________________________________________________, a corporation organized and doing business under and by virtue of the laws of the State of ___________________________________ and duly licensed to conduct a general surety business in the State of California as Surety, are held and firmly bound unto the _______________________________________ as Obligee, in the penal sum of ________________________________________________ ($ ____________________) DOLLARS, for which payment , well and truly to be made, we find ourselves, our heirs, executors and successors, jointly and severally firmed by these presents.
THE CONDITION OF THE OBLIGATION IS SUCH THAT:
Whereas the Obligee and Principal have entered into an agreement whereby Principal agrees to install and complete certain designated public improvements, which agreement, identified as ___________________________ __________________________________________________, is hereby referred to and made a part hereof, and Whereas, said Principal is required under the terms of said agreement to furnish a bond for the faithful performance of said agreement.
Now therefore, the condition of this obligation is such that if the above bounden Principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, well and truly keep and perform the covenants, conditions and provisions in the said agreement and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning, and shall indemnify and save harmless Obligee, its officers, agents, and employees, as therein stipulated, then this obligation shall become null and void, otherwise it shall be and remain in full force and effect.
As a part of the obligation secured hereby and in addition to the penal sum specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney’s fees, incurred by Obligee in successfully enforcing such obligation, all to be taxed as costs and included in any judgement rendered.
The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the agreement or to the work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the agreement or to the work or to the specifications.
In witness whereof, this instrument has been duly executed by the principal and surety above names, on _________________________________________.
PRINCIPAL: SURETY
_________________________________________ ___________________________________________ Attorney-in-Fact
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: June 16, 2025
REPORT # City Manager-2025-38
AGENDA ITEM: A PRESENTATION AND APPROVAL OF THE FISCAL YEAR 2025- 26 RECOMMENDED BUDGET, FISCAL YEAR 2025-26 APPROPRIATIONS LIMIT, THE ESTABLISHMENT OF FUND 172 (PROPOSITION 172), AND THE FISCAL YEAR 2025-26 AUTHORIZED POSITION SUMMARY.
DEPARTMENT: City Manager
DEPARTMENT HEAD: David Mirrione, City Manager
STAFF CONTACT: David Mirrione, City Manager
RECOMMENDED ACTION:
1. Receive Fiscal Year 2025-26 Recommended Budget presentation;
2. Open the Public Hearing related to the Fiscal Year 2025-26 Recommended Budget and the Appropriations Limit and accept public testimony;
3. Close the public hearing;
4. Adopt a resolution adopting the Fiscal Year 2025-26 Appropriations Limit, the Fiscal Year 2025-26 Authorized Positions Summary, the establishment of Fund 172 (Proposition 172), and the Fiscal Year 2025-26 Recommended Budget.
DISCUSSION:
Fiscal Year 2025-26 Budget
The Hollister City Council has received Fiscal Year (FY) 2025-26 Budget development updates on December 2, 2024, February 4, 2025, May 19, 2025, and June 2, 2025. Upon receiving direction, staff have prepared the FY 2025-26 Recommended Budget for the City Council’s consideration.
Staff will provide a presentation on the FY 2025-26 Recommended Budget. Upon conclusion of the presentation, the Public Hearing will open allowing public testimony on the recommended budget.
The FY2025-26 Recommended Budget aims to address the ongoing structural shortfall identified by staff and presented to Council. To address ongoing budget shortfalls, staff took the following steps to ensure that a balanced General Fund budget was presented to the City Council for consideration. These steps include, but are not limited to:
The elimination of thirty-one budgeted vacant positions across all funds resulting in approximately $6m in annual savings.
o The reduction of positions will also lead to a potential reduction in the City’s workers compensation insurance premiums in FY 2026-27 Prevention of staff layoffs
Execution of amendments to the Fire Services Agreements with the County of San Benito and the City of San Juan Bautista
Enhanced partnership with Public Works and Parks and Recreation to share tasks leading to a reduction in costs
Reduction in Recreation activities
Exploration of software solutions to reduce rising costs related to Public Record Requests
Reduction of training and conference budgets while keeping focused on training regarding public safety and critical infrastructure Elimination of City Council travel allocations
Maintains the elimination of City Council discretionary funds which have been budgeted at $250,000 annually for the past two fiscal years Process to sell 190 Maple Street building underway
o Anticipated revenue from the sale of 190 Maple Street is not included in the FY 2025-26 Recommended Budget and will be updated once the transaction is complete.
The budget also addresses multiple one-time and ongoing cost increases including:
Rising insurance premiums increase of nearly $900,000 (ongoing) Ten-year permit renewal fee of $300,000 for City owned portion of the John Smith Landfill (one-time)
Hollister Farms incentive loan repayment to the Storm Fund from the General Fund of $400,000 (ongoing for the next four to five years depending on sales tax generation)
Repayment of Public Safety Answering Point expenses to County of San Benito (one-time)
Addresses the Unfunded Accrued Liability (CalPERS pension debt) of $4,080,030 (ongoing)
Furthermore, staff are working with Raftellis to finalize its Enterprise Rate study and will present it to the City Council in August of 2025. The FY2025 -26 Recommended Budget does not include new projected rates as the budget will be amended post rate adoption.
As per the City of Hollister Budget and Fiscal Policy, staff will provide quarterly budget updates throughout FY 2025 -26 to closely monitor the budget, provide ongoing recommendations, and receive possible direction from the City Council.
The FY 2025-26 Recommended Budget includes a projected available General Fund Balance (restricted and unrestricted) in the amount of $7,798,926 which equates to 16.8% of General Fund expenditures. Approving the budget will authorize spending by appropriating funds for the period of July 1, 2025 – June 30, 2026.
Appropriations Limit (Gann Limit)
The Constitution of the State of California requires the City of Hollister to annually adopt, and adhere to, a limit on the amount of its appropriations. The
calculation defining the annual limit is prescribed by a State formula.
Article XIIIB of the California State Constitution was approved by California voters in November 1979, and modified by Proposition 111 in 1990. This article, more commonly known as the Gann Limit, places limits on the amount of tax proceeds that government agencies can receive and spend each year. Each year the City Council must adopt, by resolution, an appropriations limit. The appropriations limit is different for each agency, and the limit changes each year.
The limit is based on the actual appropriations that were authorized to be spent in Fiscal Year 1978-79 for each agency and is modified for changes in inflation and population in each subsequent year. Not all revenues are restricted by the Gann Limit, only those that are defined as “proceeds of taxes.” Additional appropriations to the budget funded by non-tax sources, such as charges for services, restricted revenues or grants, are not affected by the annual Appropriations Limit.
The City of Hollister’s Appropriations Limit for Fiscal Year 2024-25 was $26,603,506.
The factors used to compute the annual Gann Appropriations Limit are as follows:
The percentage change in California per capita personal income; and The greater of either the City’s own population growth or the population growth of the entire County.
The State of California Department of Finance annually provides the California per capita personal income change percentage for purposes of calculating the limit. The formula used to calculate Hollister’s FY 2025-26 appropriations limit is as follows:
Per Capita Cost of Living Ratio: 1.0644
Population growth of City of Hollister:
1.0051 Growth Factor: 1.0644 x 1.0051 =
1.0698284
FY 2024-25 Appropriations Limit:
$26,603,506 Growth Factor: 1.0698284
FY 2025-26 Appropriations Limit: $26,603,506 x 1.0698284 = $28,461,187
Establishment of Fund 172 (Proposition 172)
California Proposition 172, passed by voters in 1993, established a permanent half-cent sales tax to support public safety services across the state. These funds are allocated to counties and certain cities to help finance essential services such as police, fire protection, and emergency response. For our city, revenue from Proposition 172 plays a minor role in maintaining and enhancing the capacity of our police and fire departments, ensuring the safety and well -being of the community. This funding helps offset the costs of personnel, equipment, and
operations necessary to provide timely and effective public safety services.
Annually, the city receives between $250,000 and $275,000. Historically, these funds have been included in the General Fund budget as a singular revenue line item. Staff recommend establishing Fund 172 (Proposition 172) to increase transparency as to how these funds are expended annually.
FISCAL IMPACT: The FY 2025-26 Recommended Budget includes appropriations in the amount of $130,985,106 covering all Funds.
There is no fiscal impact associated with the City Council adopting the FY 2025-26 appropriations limit.
PREVIOUS COUNCIL OR COMMISSION ACTION: The City Council received a presentation on June 2, 2025 regarding the preparation of the FY 2025-26 Budget and provided direction to staff.
CEQA: Adopting the FY 2025-26 budget is not a project under CEQA.
ATTACHMENTS:
1. FY 2025-26 Budget Report – By Fund
2. FY 2025-26 Budget Report – By Department
3. FY 2025-26 Authorized Positions
4. FY 2025-26 Fund Balance Summary (Unaudited)
5. Department of Finance Appropriations Limit Resources
6. Debt Service Schedules
7. City of Hollister Fiscal and Budget Policies
8. Resolution: FY2025-26 Budget Adoption, Appropriations Limit (GANN Limit), Establishment of Fund 172 (Proposition 172), and FY2025-26 Authorized Positions
6/13/2025 3:04:26 PM Page 1 of 128
Budget Report
City of Hollister Account Summary
For Fiscal: 2025-2026 Period Ending: 06/30/2026
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 101 - General Fund
Revenue
Category: 401 - TAXES
Property Tax Current Secured 2,100,000.00 0.00 -2,100,000.00 100.00 %0.00101-1000-401001 2,100,000.00 Property Tax Current Unsecured 115,000.00 0.00 -115,000.00 100.00 %0.00101-1000-401002 115,000.00 Property Tax Prior Unsecured 1,000.00 0.00 -1,000.00 100.00 %0.00101-1000-401004 1,000.00 Supplemental Property Tax 100,000.00 0.00 -100,000.00 100.00 %0.00101-1000-401005 100,000.00 Property Transfer Tax 250,000.00 0.00 -250,000.00 100.00 %0.00101-1000-401010 250,000.00 Sales And Use Tax 7,000,000.00 0.00 -7,000,000.00 100.00 %0.00101-1000-401011 7,000,000.00 Transient Occupancy Tax 1,100,000.00 0.00 -1,100,000.00 100.00 %0.00101-1000-401012 1,100,000.00 Property Tax in Lieu of VLF 5,500,000.00 0.00 -5,500,000.00 100.00 %0.00101-1000-401017 5,500,000.00 Category: 401 - TAXES Total:0.000.0016,166,000.00 16,166,000.00 -16,166,000.00 100.00 % Category: 410 - FRANCHISES
Cable TV 225,000.00 0.00 -225,000.00 100.00 %0.00101-1000-410001 225,000.00 Disposal Service 500,000.00 0.00 -500,000.00 100.00 %0.00101-1000-410002 500,000.00 Electric 400,000.00 0.00 -400,000.00 100.00 %0.00101-1000-410003 400,000.00 Gas 160,000.00 0.00 -160,000.00 100.00 %0.00101-1000-410004 160,000.00 Recycling 20,000.00 0.00 -20,000.00 100.00 %0.00101-1000-410006 20,000.00 Category: 410 - FRANCHISES Total:0.000.001,305,000.00 1,305,000.00 -1,305,000.00 100.00 % Category: 420 - LICENSES & PERMITS
Animal Licenses 30,000.00 0.00 -30,000.00 100.00 %0.00101-1000-420001 30,000.00 Business Licenses 250,000.00 0.00 -250,000.00 100.00 %0.00101-1000-420002 250,000.00 4TH OF JULY FIRE WORK 7,700.00 0.00 -7,700.00 100.00 %0.00101-1000-420004 7,700.00 ALARM PERMIT ANNUAL 2,000.00 0.00 -2,000.00 100.00 %0.00101-1000-420010 2,000.00 BUILDING PERMITS 4,700,000.00 0.00 -4,700,000.00 100.00 %0.00101-1000-420050 4,700,000.00 CONDITIONAL USE PERMITS 35,000.00 0.00 -35,000.00 100.00 %0.00101-1000-420051 35,000.00 ENCROACHMENT PERMITS 200,000.00 0.00 -200,000.00 100.00 %0.00101-1000-420053 200,000.00 TRANSPORTATION PERMIT 2,000.00 0.00 -2,000.00 100.00 %0.00101-1000-420058 2,000.00 CANNABIS REGULATORY PERMIT 70,000.00 0.00 -70,000.00 100.00 %0.00101-1000-420060 70,000.00 LANDSCAPE APPLICATION 8,000.00 0.00 -8,000.00 100.00 %0.00101-1000-420061 8,000.00 Category: 420 - LICENSES & PERMITS Total:0.000.005,304,700.00 5,304,700.00 -5,304,700.00 100.00 % Category: 430 - INTERGOVERNMENTAL
HOMEOWNER'S PROP TAX RELIEF 10,000.00 0.00 -10,000.00 100.00 %0.00101-1000-430003 10,000.00 MOTOR VEHICLE LICENSE FEE 125,000.00 0.00 -125,000.00 100.00 %0.00101-1000-430004 125,000.00 POST REIMBURSEMENTS 10,000.00 0.00 -10,000.00 100.00 %0.00101-1000-430006 10,000.00 SB 90 CLAIMS PGM ST MANDATE 75,000.00 0.00 -75,000.00 100.00 %0.00101-1000-430010 75,000.00 RDA STATUTORY PAYMENT 350,000.00 0.00 -350,000.00 100.00 %0.00101-1000-430011 350,000.00 FIRE CONTRACT 3,941,908.00 0.00 -3,941,908.00 100.00 %0.00101-1000-430014 3,941,908.00 CO. ANIMAL CONTROL REIMBURS…550,000.00 0.00 -550,000.00 100.00 %0.00101-1000-430015 550,000.00 FEDERAL GRANT 600,000.00 0.00 -600,000.00 100.00 %0.00101-1000-430021 600,000.00 SPECIAL INVESTIGATIONS UNIT (SIU)…218,000.00 0.00 -218,000.00 100.00 %0.00101-1000-430025 218,000.00 SUCCESSOR AGENCY RESIDUAL PMT 1,200,000.00 0.00 -1,200,000.00 100.00 %0.00101-1000-430100 1,200,000.00 SUCCESSOR AGENCY ADMIN FEE 150,000.00 0.00 -150,000.00 100.00 %0.00101-1000-430102 150,000.00 UNITARY RAILROAD 65,000.00 0.00 -65,000.00 100.00 %0.00101-1000-430116 65,000.00 Category: 430 - INTERGOVERNMENTAL Total:0.000.007,294,908.00 7,294,908.00 -7,294,908.00 100.00 % Category: 440 - CHARGES FOR SERVICES
AB 939 SOLID WASTE FEE 460,000.00 0.00 -460,000.00 100.00 %0.00101-1000-440001 460,000.00 ANIMAL SHELTER FEES 25,000.00 0.00 -25,000.00 100.00 %0.00101-1000-440002 25,000.00 CITY CLERK DOCUMENTS 1,000.00 0.00 -1,000.00 100.00 %0.00101-1000-440003 1,000.00 NSF CHARGES 500.00 0.00 -500.00 100.00 %0.00101-1000-440004 500.00 FIRE HYDRANT TESTING FEE 3,000.00 0.00 -3,000.00 100.00 %0.00101-1000-440005 3,000.00
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 2 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
FIRE INCIDENT REPORTS 1,000.00 0.00 -1,000.00 100.00 %0.00101-1000-440006 1,000.00 HAZARDOUS INSPECTIONS 3,000.00 0.00 -3,000.00 100.00 %0.00101-1000-440007 3,000.00 NSF CHECK HANDLING BANK SIDE 100.00 0.00 -100.00 100.00 %0.00101-1000-440008 100.00 MISC FEES 500.00 0.00 -500.00 100.00 %0.00101-1000-440009 500.00 POLICE REPORTS 20,000.00 0.00 -20,000.00 100.00 %0.00101-1000-440010 20,000.00 COUNTY ANIMAL CONT. ADMIN. CIT.500.00 0.00 -500.00 100.00 %0.00101-1000-440014 500.00 WEED ABATEMENT 3,000.00 0.00 -3,000.00 100.00 %0.00101-1000-440015 3,000.00 HOLL SCH DIST_SCHOOL BEAT OFFR 109,000.00 0.00 -109,000.00 100.00 %0.00101-1000-440016 109,000.00 CODE ENFORCEMENT REVENUE 20,000.00 0.00 -20,000.00 100.00 %0.00101-1000-440017 20,000.00 ANIMAL CONTROL ADMIN. CITATI…2,000.00 0.00 -2,000.00 100.00 %0.00101-1000-440018 2,000.00 FIRE INSPECTION FEE 400,000.00 0.00 -400,000.00 100.00 %0.00101-1000-440020 400,000.00 FIRE PLAN CHECKING 45,000.00 0.00 -45,000.00 100.00 %0.00101-1000-440021 45,000.00 POLICE CITATION COLLECTIONS 60,000.00 0.00 -60,000.00 100.00 %0.00101-1000-440025 60,000.00 ENGINEER INSPECTION CHGS 550,000.00 0.00 -550,000.00 100.00 %0.00101-1000-440032 550,000.00 PLAN CHECKING CHARGES 825,000.00 0.00 -825,000.00 100.00 %0.00101-1000-440034 825,000.00 PLANNING CHGS FOR BLDG PER 200,000.00 0.00 -200,000.00 100.00 %0.00101-1000-440035 200,000.00 SALE OF MAPS-DOCUMENTS 10,000.00 0.00 -10,000.00 100.00 %0.00101-1000-440037 10,000.00 SITE & ARCHITECT DVLPMT REV 80,000.00 0.00 -80,000.00 100.00 %0.00101-1000-440039 80,000.00 SUBDIVISION REVIEW CHGS 30,000.00 0.00 -30,000.00 100.00 %0.00101-1000-440040 30,000.00 VARIANCE CHARGES 2,500.00 0.00 -2,500.00 100.00 %0.00101-1000-440041 2,500.00 PLANNING DEPARTMENT APPEALS 8,000.00 0.00 -8,000.00 100.00 %0.00101-1000-440044 8,000.00 POLICE Ticket Sign-off 500.00 0.00 -500.00 100.00 %0.00101-1000-440045 500.00 LIVE SCAN FEES COLLECTED 5,000.00 0.00 -5,000.00 100.00 %0.00101-1000-440047 5,000.00 MAP CHECKING FEE 35,000.00 0.00 -35,000.00 100.00 %0.00101-1000-440048 35,000.00 CODE ENFORCEMENT INSPECTION …35,000.00 0.00 -35,000.00 100.00 %0.00101-1000-440049 35,000.00 FIRE SERVICES 25,000.00 0.00 -25,000.00 100.00 %0.00101-1000-440050 25,000.00 STAGE 1_ELIGIBILITY_MEDICAL CA…2,000.00 0.00 -2,000.00 100.00 %0.00101-1000-440051 2,000.00 CANNABIS MANUFACTURING REVE…15,000.00 0.00 -15,000.00 100.00 %0.00101-1000-440053 15,000.00 CANNABIS CULTIVATION REVENUE 280,000.00 0.00 -280,000.00 100.00 %0.00101-1000-440054 280,000.00 CANNABIS DISTRIBUTION REVENUE 1,000.00 0.00 -1,000.00 100.00 %0.00101-1000-440055 1,000.00 Cannabis Dispensary 500,000.00 0.00 -500,000.00 100.00 %0.00101-1000-440056 500,000.00 Technology Fee 150,000.00 0.00 -150,000.00 100.00 %0.00101-1000-440058 150,000.00 ADDRESS APPLICATION FEE 15,000.00 0.00 -15,000.00 100.00 %0.00101-1000-440066 15,000.00 GENERAL PLAN UPDATE 125,000.00 0.00 -125,000.00 100.00 %0.00101-1000-440094 125,000.00 RECREATION DEPT REVENUE 150,000.00 0.00 -150,000.00 100.00 %0.00101-1000-440100 150,000.00 Fire Cost Recovery 8,000.00 0.00 -8,000.00 100.00 %0.00101-1000-440101 8,000.00 BUSINESS LICENSE PROCESSING FEE 5,000.00 0.00 -5,000.00 100.00 %0.00101-1000-440105 5,000.00 SPAY/NEUTER ADOPTION FEES 2,500.00 0.00 -2,500.00 100.00 %0.00101-1000-440106 2,500.00 PROJECT MANAGEMENT 10,000.00 0.00 -10,000.00 100.00 %0.00101-1000-440131 10,000.00 PLANNING ADMINISTRATIVE PERMI…15,000.00 0.00 -15,000.00 100.00 %0.00101-1000-440132 15,000.00 ACCESSORY DWELLING UNIT 25,000.00 0.00 -25,000.00 100.00 %0.00101-1000-440134 25,000.00 ADMIN PERMIT REVIEW 20,000.00 0.00 -20,000.00 100.00 %0.00101-1000-440135 20,000.00 ENVIRONMENTAL REVIEW 2,000.00 0.00 -2,000.00 100.00 %0.00101-1000-440138 2,000.00 PLANNED DEVELOPMENT 10,000.00 0.00 -10,000.00 100.00 %0.00101-1000-440145 10,000.00 MISC - PLANNING & ENGINEERING 2,500.00 0.00 -2,500.00 100.00 %0.00101-1000-440146 2,500.00 PRELIMINARY REVIEW 10,000.00 0.00 -10,000.00 100.00 %0.00101-1000-440147 10,000.00 PUBLIC NOTICING 17,500.00 0.00 -17,500.00 100.00 %0.00101-1000-440148 17,500.00 ZONING VERIFICATION 2,500.00 0.00 -2,500.00 100.00 %0.00101-1000-440149 2,500.00 RECREATION RENTS AND LEASES 50,000.00 0.00 -50,000.00 100.00 %0.00101-1000-440250 50,000.00 Category: 440 - CHARGES FOR SERVICES Total:0.000.004,377,600.00 4,377,600.00 -4,377,600.00 100.00 % Category: 450 - USES OF ASSETS
INTEREST INCOME 5,000.00 0.00 -5,000.00 100.00 %0.00101-1000-450001 5,000.00 PG&E (BROWN ALLEY) LEASE PMTS 5,300.00 0.00 -5,300.00 100.00 %0.00101-1000-450006 5,300.00 RENT AND LEASES 40,000.00 0.00 -40,000.00 100.00 %0.00101-1000-450100 40,000.00 ANTENNA SITE RENT 26,320.00 0.00 -26,320.00 100.00 %0.00101-1000-450105 26,320.00 Unrealized Gain On Investments 10,000.00 0.00 -10,000.00 100.00 %0.00101-1000-450999 10,000.00 Category: 450 - USES OF ASSETS Total:0.000.0086,620.00 86,620.00 -86,620.00 100.00 %
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 3 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Category: 460 - FINES & FORFEITURES
CRIMINAL FINES 10,000.00 0.00 -10,000.00 100.00 %0.00101-1000-460001 10,000.00 VEHICLE FINES 75,000.00 0.00 -75,000.00 100.00 %0.00101-1000-460002 75,000.00 DELINQUENCIES 17,500.00 0.00 -17,500.00 100.00 %0.00101-1000-460004 17,500.00 PARKING CITATIONS 65,000.00 0.00 -65,000.00 100.00 %0.00101-1000-460006 65,000.00 Vehicle /Criminal DISMISSAL FINES 1,000.00 0.00 -1,000.00 100.00 %0.00101-1000-460007 1,000.00 Category: 460 - FINES & FORFEITURES Total:0.000.00168,500.00 168,500.00 -168,500.00 100.00 % Category: 490 - OTHER
Reimbursements 900,000.00 0.00 -900,000.00 100.00 %0.00101-1000-490005 900,000.00 STRIKE TEAM OVRTIME REIMB_FED…60,000.00 0.00 -60,000.00 100.00 %0.00101-1000-490008 60,000.00 STRIKE TEAM OVERTIME REIMB.-ST…100,000.00 0.00 -100,000.00 100.00 %0.00101-1000-490010 100,000.00 Animal Cntrol_UC Davis Misc Grant 71,943.00 0.00 -71,943.00 100.00 %0.00101-1000-490030 71,943.00 SALE OF PROPERTY 180,000.00 0.00 -180,000.00 100.00 %0.00101-1000-490055 180,000.00 OVERHEAD CHARGES TO ST. SWP 75,000.00 0.00 -75,000.00 100.00 %0.00101-1000-490995 75,000.00 OVERHEAD CHARGES TO SEWER 550,000.00 0.00 -550,000.00 100.00 %0.00101-1000-490996 550,000.00 OVERHEAD CHARGES TO WATER 350,000.00 0.00 -350,000.00 100.00 %0.00101-1000-490997 350,000.00 OVERHEAD CHARGES TO AIRPORT 75,000.00 0.00 -75,000.00 100.00 %0.00101-1000-490998 75,000.00 TRANSFERS IN 9,409,300.00 0.00 -9,409,300.00 100.00 %0.00101-1000-490999 9,409,300.00 Category: 490 - OTHER Total:0.000.0011,771,243.00 11,771,243.00 -11,771,243.00 100.00 % Revenue Total:0.000.0046,474,571.00 46,474,571.00 -46,474,571.00 100.00 % Expense
Category: 701 - PERSONNEL
SALARIES REGULAR 51,600.00 0.00 51,600.00 100.00 %0.00101-1105-701001 51,600.00 Retirement 1,000.00 0.00 1,000.00 100.00 %0.00101-1105-701005 1,000.00 GROUP HEALTH INSURANCE 112,880.00 0.00 112,880.00 100.00 %0.00101-1105-701009 112,880.00 LIFE & LTD INSURANCES 4,584.00 0.00 4,584.00 100.00 %0.00101-1105-701010 4,584.00 WORKERS COMPENSATION 1,318.00 0.00 1,318.00 100.00 %0.00101-1105-701011 1,318.00 F.I.C.A. OASDI 1,400.00 0.00 1,400.00 100.00 %0.00101-1105-701014 1,400.00 CalPERS Retirees HLTH Contribution 1,800.00 0.00 1,800.00 100.00 %0.00101-1105-701025 1,800.00 SALARIES REGULAR 429,342.00 0.00 429,342.00 100.00 %0.00101-1110-701001 429,342.00 OTHER COMPENSATION 9,837.00 0.00 9,837.00 100.00 %0.00101-1110-701004 9,837.00 Retirement 42,535.00 0.00 42,535.00 100.00 %0.00101-1110-701005 42,535.00 GROUP HEALTH INSURANCE 100,688.00 0.00 100,688.00 100.00 %0.00101-1110-701009 100,688.00 LIFE & LTD INSURANCES 3,736.00 0.00 3,736.00 100.00 %0.00101-1110-701010 3,736.00 WORKERS COMPENSATION 10,984.00 0.00 10,984.00 100.00 %0.00101-1110-701011 10,984.00 MEDICARE 6,050.00 0.00 6,050.00 100.00 %0.00101-1110-701013 6,050.00 F.I.C.A. OASDI 25.00 0.00 25.00 100.00 %0.00101-1110-701014 25.00 SALARIES REGULAR 554,431.00 0.00 554,431.00 100.00 %0.00101-1120-701001 554,431.00 OTHER COMPENSATION 9,625.00 0.00 9,625.00 100.00 %0.00101-1120-701004 9,625.00 Retirement 41,743.00 0.00 41,743.00 100.00 %0.00101-1120-701005 41,743.00 GROUP HEALTH INSURANCE 117,039.00 0.00 117,039.00 100.00 %0.00101-1120-701009 117,039.00 LIFE & LTD INSURANCES 2,769.00 0.00 2,769.00 100.00 %0.00101-1120-701010 2,769.00 WORKERS COMPENSATION 17,849.00 0.00 17,849.00 100.00 %0.00101-1120-701011 17,849.00 MEDICARE 8,402.00 0.00 8,402.00 100.00 %0.00101-1120-701013 8,402.00 F.I.C.A. OASDI 50.00 0.00 50.00 100.00 %0.00101-1120-701014 50.00 CalPERS Retirees HLTH Contribution 1,800.00 0.00 1,800.00 100.00 %0.00101-1120-701025 1,800.00 LEAVE PAYOUT 14,750.00 0.00 14,750.00 100.00 %0.00101-1120-701030 14,750.00 CalPERS Retirees HLTH Contribution 2,000.00 0.00 2,000.00 100.00 %0.00101-1125-701025 2,000.00 SALARIES REGULAR 9,840.00 0.00 9,840.00 100.00 %0.00101-1150-701001 9,840.00 GROUP HEALTH INSURANCE 32,267.00 0.00 32,267.00 100.00 %0.00101-1150-701009 32,267.00 LIFE & LTD INSURANCES 250.00 0.00 250.00 100.00 %0.00101-1150-701010 250.00 WORKERS COMPENSATION 275.00 0.00 275.00 100.00 %0.00101-1150-701011 275.00 MEDICARE 143.00 0.00 143.00 100.00 %0.00101-1150-701013 143.00 F.I.C.A. OASDI 300.00 0.00 300.00 100.00 %0.00101-1150-701014 300.00 SALARIES REGULAR 436,719.00 0.00 436,719.00 100.00 %0.00101-1155-701001 436,719.00 SALARIES TEMPORARY 19,800.00 0.00 19,800.00 100.00 %0.00101-1155-701002 19,800.00 OTHER COMPENSATION 11,505.00 0.00 11,505.00 100.00 %0.00101-1155-701004 11,505.00
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 4 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Retirement 37,146.00 0.00 37,146.00 100.00 %0.00101-1155-701005 37,146.00 GROUP HEALTH INSURANCE 99,994.00 0.00 99,994.00 100.00 %0.00101-1155-701009 99,994.00 LIFE & LTD INSURANCES 4,201.00 0.00 4,201.00 100.00 %0.00101-1155-701010 4,201.00 WORKERS COMPENSATION 54,918.00 0.00 54,918.00 100.00 %0.00101-1155-701011 54,918.00 MEDICARE 6,581.00 0.00 6,581.00 100.00 %0.00101-1155-701013 6,581.00 F.I.C.A. OASDI 100.00 0.00 100.00 100.00 %0.00101-1155-701014 100.00 CALPERS RETIREES HLTH CONTRIBUT 1,000.00 0.00 1,000.00 100.00 %0.00101-1155-701025 1,000.00 LEAVE PAYOUTS 4,750.00 0.00 4,750.00 100.00 %0.00101-1155-701030 4,750.00 SALARIES REGULAR 220,683.00 0.00 220,683.00 100.00 %0.00101-1157-701001 220,683.00 OTHER COMPENSATION 2,313.00 0.00 2,313.00 100.00 %0.00101-1157-701004 2,313.00 Retirement 23,466.00 0.00 23,466.00 100.00 %0.00101-1157-701005 23,466.00 GROUP HEALTH INSURANCE 46,092.00 0.00 46,092.00 100.00 %0.00101-1157-701009 46,092.00 LIFE & LTD INSURANCES 1,860.00 0.00 1,860.00 100.00 %0.00101-1157-701010 1,860.00 WORKERS COMPENSATION 4,393.00 0.00 4,393.00 100.00 %0.00101-1157-701011 4,393.00 MEDICARE 3,379.00 0.00 3,379.00 100.00 %0.00101-1157-701013 3,379.00 F.I.C.A. OASDI 20.00 0.00 20.00 100.00 %0.00101-1157-701014 20.00 LEAVE PAYOUTS 10,050.00 0.00 10,050.00 100.00 %0.00101-1157-701030 10,050.00 SALARIES REGULAR 429,805.00 0.00 429,805.00 100.00 %0.00101-1160-701001 429,805.00 OTHER COMPENSATION 19,700.00 0.00 19,700.00 100.00 %0.00101-1160-701004 19,700.00 Retirement 44,681.00 0.00 44,681.00 100.00 %0.00101-1160-701005 44,681.00 GROUP HEALTH INSURANCE 169,015.00 0.00 169,015.00 100.00 %0.00101-1160-701009 169,015.00 LIFE & LTD INSURANCES 4,818.00 0.00 4,818.00 100.00 %0.00101-1160-701010 4,818.00 WORKERS COMPENSATION 4,943.00 0.00 4,943.00 100.00 %0.00101-1160-701011 4,943.00 MEDICARE 6,692.00 0.00 6,692.00 100.00 %0.00101-1160-701013 6,692.00 F.I.C.A. OASDI 50.00 0.00 50.00 100.00 %0.00101-1160-701014 50.00 CALPERS RETIREES HLTH CONTRIBUT 2,000.00 0.00 2,000.00 100.00 %0.00101-1160-701025 2,000.00 LEAVE PAYOUTS 12,000.00 0.00 12,000.00 100.00 %0.00101-1160-701030 12,000.00 SALARIES REGULAR 457,810.00 0.00 457,810.00 100.00 %0.00101-2025-701001 457,810.00 SALARIES TEMPORARY 10,000.00 0.00 10,000.00 100.00 %0.00101-2025-701002 10,000.00 SALARIES OT 51,479.00 0.00 51,479.00 100.00 %0.00101-2025-701003 51,479.00 OTHER COMPENSATION 11,980.00 0.00 11,980.00 100.00 %0.00101-2025-701004 11,980.00 RETIREMENT 36,276.00 0.00 36,276.00 100.00 %0.00101-2025-701005 36,276.00 GROUP HEALTH INSURANCE 182,330.00 0.00 182,330.00 100.00 %0.00101-2025-701009 182,330.00 LIFE & LTD INSURANCES 1,554.00 0.00 1,554.00 100.00 %0.00101-2025-701010 1,554.00 WORKERS COMPENSATION 18,000.00 0.00 18,000.00 100.00 %0.00101-2025-701011 18,000.00 MEDICARE 7,595.00 0.00 7,595.00 100.00 %0.00101-2025-701013 7,595.00 UNIFORM ALLOWANCE 2,550.00 0.00 2,550.00 100.00 %0.00101-2025-701015 2,550.00 CALPERS RETIREES HLTH CONTRIBUT 2,000.00 0.00 2,000.00 100.00 %0.00101-2025-701025 2,000.00 LEAVE PAYOUTS 2,500.00 0.00 2,500.00 100.00 %0.00101-2025-701030 2,500.00 SALARIES REGULAR 5,369,565.00 0.00 5,369,565.00 100.00 %0.00101-2205-701001 5,369,565.00 SALARIES OT 1,200,000.00 0.00 1,200,000.00 100.00 %0.00101-2205-701003 1,200,000.00 OTHER COMPENSATION 328,068.00 0.00 328,068.00 100.00 %0.00101-2205-701004 328,068.00 RETIREMENT 1,049,831.00 0.00 1,049,831.00 100.00 %0.00101-2205-701005 1,049,831.00 GROUP HEALTH INSURANCE 1,245,306.00 0.00 1,245,306.00 100.00 %0.00101-2205-701009 1,245,306.00 LIFE & LTD INSURANCES 16,319.00 0.00 16,319.00 100.00 %0.00101-2205-701010 16,319.00 WORKERS COMPENSATION 620,000.00 0.00 620,000.00 100.00 %0.00101-2205-701011 620,000.00 MEDICARE 105,291.00 0.00 105,291.00 100.00 %0.00101-2205-701013 105,291.00 F.I.C.A. OASDI 50.00 0.00 50.00 100.00 %0.00101-2205-701014 50.00 UNIFORM ALLOWANCE 31,028.00 0.00 31,028.00 100.00 %0.00101-2205-701015 31,028.00 CALPERS RETIREES HLTH CONTRIBUT 10,000.00 0.00 10,000.00 100.00 %0.00101-2205-701025 10,000.00 RETIREE MEDICARE CONTRIBUTION 5,000.00 0.00 5,000.00 100.00 %0.00101-2205-701026 5,000.00 W/C SALARY CONTINUATION (2/3)3,000.00 0.00 3,000.00 100.00 %0.00101-2205-701029 3,000.00 LEAVE PAYOUTS 195,500.00 0.00 195,500.00 100.00 %0.00101-2205-701030 195,500.00 OTHER COMPENSATION 4,000.00 0.00 4,000.00 100.00 %0.00101-2207-701004 4,000.00 RETIREMENT 2,000.00 0.00 2,000.00 100.00 %0.00101-2207-701005 2,000.00 GROUP HEALTH INSURANCE 1,500.00 0.00 1,500.00 100.00 %0.00101-2207-701009 1,500.00 LIFE & LTD INSURANCES 50.00 0.00 50.00 100.00 %0.00101-2207-701010 50.00 MEDICARE 100.00 0.00 100.00 100.00 %0.00101-2207-701013 100.00
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 5 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
SALARIES REGULAR 4,824,376.00 0.00 4,824,376.00 100.00 %0.00101-2500-701001 4,824,376.00 SALARIES OT 450,000.00 0.00 450,000.00 100.00 %0.00101-2500-701003 450,000.00 OTHER COMPENSATION 464,300.00 0.00 464,300.00 100.00 %0.00101-2500-701004 464,300.00 RETIREMENT 823,077.00 0.00 823,077.00 100.00 %0.00101-2500-701005 823,077.00 GROUP HEALTH INSURANCE 1,230,402.00 0.00 1,230,402.00 100.00 %0.00101-2500-701009 1,230,402.00 LIFE & LTD INSURANCES 16,718.00 0.00 16,718.00 100.00 %0.00101-2500-701010 16,718.00 WORKERS COMPENSATION 280,400.00 0.00 280,400.00 100.00 %0.00101-2500-701011 280,400.00 MEDICARE 88,333.00 0.00 88,333.00 100.00 %0.00101-2500-701013 88,333.00 F.I.C.A. OASDI 12,000.00 0.00 12,000.00 100.00 %0.00101-2500-701014 12,000.00 UNIFORM ALLOWANCE 30,600.00 0.00 30,600.00 100.00 %0.00101-2500-701015 30,600.00 CALPERS RETIREES HLTH CONTRIBUT 15,000.00 0.00 15,000.00 100.00 %0.00101-2500-701025 15,000.00 RETIREE MEDICARE CONTRIBUTION 12,000.00 0.00 12,000.00 100.00 %0.00101-2500-701026 12,000.00 W/C SALARY CONTINUATION (2/3)25,000.00 0.00 25,000.00 100.00 %0.00101-2500-701029 25,000.00 LEAVE PAYOUTS 280,350.00 0.00 280,350.00 100.00 %0.00101-2500-701030 280,350.00 SALARIES REGULAR 665,844.00 0.00 665,844.00 100.00 %0.00101-4000-701001 665,844.00 SALARIES OT 2,430.00 0.00 2,430.00 100.00 %0.00101-4000-701003 2,430.00 OTHER COMPENSATION 34,859.00 0.00 34,859.00 100.00 %0.00101-4000-701004 34,859.00 RETIREMENT 53,765.00 0.00 53,765.00 100.00 %0.00101-4000-701005 53,765.00 GROUP HEALTH INSURANCE 220,616.00 0.00 220,616.00 100.00 %0.00101-4000-701009 220,616.00 LIFE & LTD INSURANCES 6,139.00 0.00 6,139.00 100.00 %0.00101-4000-701010 6,139.00 WORKERS COMPENSATION 13,180.00 0.00 13,180.00 100.00 %0.00101-4000-701011 13,180.00 MEDICARE 10,587.00 0.00 10,587.00 100.00 %0.00101-4000-701013 10,587.00 F.I.C.A. OASDI 50.00 0.00 50.00 100.00 %0.00101-4000-701014 50.00 CALPERS RETIREES HLTH CONTRIBUT 5,000.00 0.00 5,000.00 100.00 %0.00101-4000-701025 5,000.00 LEAVE PAYOUTS 27,000.00 0.00 27,000.00 100.00 %0.00101-4000-701030 27,000.00 SALARIES REGULAR 171,175.00 0.00 171,175.00 100.00 %0.00101-4005-701001 171,175.00 RETIREMENT 14,194.00 0.00 14,194.00 100.00 %0.00101-4005-701005 14,194.00 GROUP HEALTH INSURANCE 14,017.00 0.00 14,017.00 100.00 %0.00101-4005-701009 14,017.00 LIFE & LTD INSURANCES 2,004.00 0.00 2,004.00 100.00 %0.00101-4005-701010 2,004.00 MEDICARE 2,501.00 0.00 2,501.00 100.00 %0.00101-4005-701013 2,501.00 F.I.C.A. OASDI 25.00 0.00 25.00 100.00 %0.00101-4005-701014 25.00 Leave Payouts 321.00 0.00 321.00 100.00 %0.00101-4005-701030 321.00 SALARIES REGULAR 564,580.00 0.00 564,580.00 100.00 %0.00101-4010-701001 564,580.00 SALARIES OT 1,700.00 0.00 1,700.00 100.00 %0.00101-4010-701003 1,700.00 OTHER COMPENSATION 13,450.00 0.00 13,450.00 100.00 %0.00101-4010-701004 13,450.00 RETIREMENT 54,882.00 0.00 54,882.00 100.00 %0.00101-4010-701005 54,882.00 GROUP HEALTH INSURANCE 72,642.00 0.00 72,642.00 100.00 %0.00101-4010-701009 72,642.00 LIFE & LTD INSURANCES 4,565.00 0.00 4,565.00 100.00 %0.00101-4010-701010 4,565.00 WORKERS COMPENSATION 12,082.00 0.00 12,082.00 100.00 %0.00101-4010-701011 12,082.00 MEDICARE 8,505.00 0.00 8,505.00 100.00 %0.00101-4010-701013 8,505.00 F.I.C.A. OASDI 100.00 0.00 100.00 100.00 %0.00101-4010-701014 100.00 CALPERS RETIREES HLTH CONTRIBUT 6,000.00 0.00 6,000.00 100.00 %0.00101-4010-701025 6,000.00 LEAVE PAYOUTS 6,750.00 0.00 6,750.00 100.00 %0.00101-4010-701030 6,750.00 SALARIES REGULAR 448,034.00 0.00 448,034.00 100.00 %0.00101-4300-701001 448,034.00 SALARIES OT 46,641.00 0.00 46,641.00 100.00 %0.00101-4300-701003 46,641.00 OTHER COMPENSATION 24,809.00 0.00 24,809.00 100.00 %0.00101-4300-701004 24,809.00 RETIREMENT 79,044.00 0.00 79,044.00 100.00 %0.00101-4300-701005 79,044.00 GROUP HEALTH INSURANCE 111,700.00 0.00 111,700.00 100.00 %0.00101-4300-701009 111,700.00 LIFE & LTD INSURANCES 906.00 0.00 906.00 100.00 %0.00101-4300-701010 906.00 WORKERS COMPENSATION 10,000.00 0.00 10,000.00 100.00 %0.00101-4300-701011 10,000.00 MEDICARE 7,961.00 0.00 7,961.00 100.00 %0.00101-4300-701013 7,961.00 F.I.C.A. OASDI 750.00 0.00 750.00 100.00 %0.00101-4300-701014 750.00 UNIFORM ALLOWANCE 2,975.00 0.00 2,975.00 100.00 %0.00101-4300-701015 2,975.00 LEAVE PAYOUTS 26,552.00 0.00 26,552.00 100.00 %0.00101-4300-701030 26,552.00 SALARIES REGULAR 136,638.00 0.00 136,638.00 100.00 %0.00101-5005-701001 136,638.00 SALARIES OT 1,800.00 0.00 1,800.00 100.00 %0.00101-5005-701003 1,800.00 OTHER COMPENSATION 9,103.00 0.00 9,103.00 100.00 %0.00101-5005-701004 9,103.00 RETIREMENT 14,949.00 0.00 14,949.00 100.00 %0.00101-5005-701005 14,949.00
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 6 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
GROUP HEALTH INSURANCE 41,247.00 0.00 41,247.00 100.00 %0.00101-5005-701009 41,247.00 LIFE & LTD INSURANCES 1,395.00 0.00 1,395.00 100.00 %0.00101-5005-701010 1,395.00 WORKERS COMPENSATION 13,729.00 0.00 13,729.00 100.00 %0.00101-5005-701011 13,729.00 MEDICARE 2,160.00 0.00 2,160.00 100.00 %0.00101-5005-701013 2,160.00 F.I.C.A. OASDI 50.00 0.00 50.00 100.00 %0.00101-5005-701014 50.00 CALPERS RETIREES HLTH CONTRIBUT 4,000.00 0.00 4,000.00 100.00 %0.00101-5005-701025 4,000.00 LEAVE PAYOUTS 1,424.00 0.00 1,424.00 100.00 %0.00101-5005-701030 1,424.00 SALARIES REGULAR 91,322.00 0.00 91,322.00 100.00 %0.00101-5010-701001 91,322.00 SALARIES OT 11,000.00 0.00 11,000.00 100.00 %0.00101-5010-701003 11,000.00 OTHER COMPENSATION 2,175.00 0.00 2,175.00 100.00 %0.00101-5010-701004 2,175.00 RETIREMENT 7,181.00 0.00 7,181.00 100.00 %0.00101-5010-701005 7,181.00 GROUP HEALTH INSURANCE 38,830.00 0.00 38,830.00 100.00 %0.00101-5010-701009 38,830.00 LIFE & LTD INSURANCES 1,447.00 0.00 1,447.00 100.00 %0.00101-5010-701010 1,447.00 MEDICARE 1,533.00 0.00 1,533.00 100.00 %0.00101-5010-701013 1,533.00 F.I.C.A. OASDI 25.00 0.00 25.00 100.00 %0.00101-5010-701014 25.00 LEAVE PAYOUTS 1,250.00 0.00 1,250.00 100.00 %0.00101-5010-701030 1,250.00 SALARIES REGULAR 45,047.00 0.00 45,047.00 100.00 %0.00101-7000-701001 45,047.00 OTHER COMPENSATION 2,950.00 0.00 2,950.00 100.00 %0.00101-7000-701004 2,950.00 RETIREMENT 4,785.00 0.00 4,785.00 100.00 %0.00101-7000-701005 4,785.00 GROUP HEALTH INSURANCE 14,640.00 0.00 14,640.00 100.00 %0.00101-7000-701009 14,640.00 LIFE & LTD INSURANCES 457.00 0.00 457.00 100.00 %0.00101-7000-701010 457.00 WORKERS COMPENSATION 26,635.00 0.00 26,635.00 100.00 %0.00101-7000-701011 26,635.00 MEDICARE 721.00 0.00 721.00 100.00 %0.00101-7000-701013 721.00 F.I.C.A. OASDI 25.00 0.00 25.00 100.00 %0.00101-7000-701014 25.00 CALPERS RETIREES HLTH CONTRIBUT 2,000.00 0.00 2,000.00 100.00 %0.00101-7000-701025 2,000.00 LEAVE PAYOUTS 613.00 0.00 613.00 100.00 %0.00101-7000-701030 613.00 SALARIES REGULAR 200,729.00 0.00 200,729.00 100.00 %0.00101-8000-701001 200,729.00 SALARIES TEMPORARY 70,000.00 0.00 70,000.00 100.00 %0.00101-8000-701002 70,000.00 SALARIES OT 4,915.00 0.00 4,915.00 100.00 %0.00101-8000-701003 4,915.00 OTHER COMPENSATION 3,653.00 0.00 3,653.00 100.00 %0.00101-8000-701004 3,653.00 RETIREMENT 15,394.00 0.00 15,394.00 100.00 %0.00101-8000-701005 15,394.00 GROUP HEALTH INSURANCE 114,821.00 0.00 114,821.00 100.00 %0.00101-8000-701009 114,821.00 LIFE & LTD INSURANCES 2,321.00 0.00 2,321.00 100.00 %0.00101-8000-701010 2,321.00 WORKERS COMPENSATION 8,924.00 0.00 8,924.00 100.00 %0.00101-8000-701011 8,924.00 MEDICARE 3,100.00 0.00 3,100.00 100.00 %0.00101-8000-701013 3,100.00 F.I.C.A. OASDI 2,500.00 0.00 2,500.00 100.00 %0.00101-8000-701014 2,500.00 Calpers Retirees Health Contribution 2,000.00 0.00 2,000.00 100.00 %0.00101-8000-701025 2,000.00 LEAVE PAYOUTS 4,500.00 0.00 4,500.00 100.00 %0.00101-8000-701030 4,500.00 SALARIES REGULAR 164,430.00 0.00 164,430.00 100.00 %0.00101-8050-701001 164,430.00 Salaries Temporary 80,000.00 0.00 80,000.00 100.00 %0.00101-8050-701002 80,000.00 Salaries OT 10,000.00 0.00 10,000.00 100.00 %0.00101-8050-701003 10,000.00 Other Compensation 2,733.00 0.00 2,733.00 100.00 %0.00101-8050-701004 2,733.00 Retirement 13,744.00 0.00 13,744.00 100.00 %0.00101-8050-701005 13,744.00 Group Health Insurance 44,258.00 0.00 44,258.00 100.00 %0.00101-8050-701009 44,258.00 Life & LTD Insurances 1,839.00 0.00 1,839.00 100.00 %0.00101-8050-701010 1,839.00 Workers Compensation 8,924.00 0.00 8,924.00 100.00 %0.00101-8050-701011 8,924.00 F.I.C.A. Medicare 2,669.00 0.00 2,669.00 100.00 %0.00101-8050-701013 2,669.00 F.I.C.A. OASDI 25.00 0.00 25.00 100.00 %0.00101-8050-701014 25.00 W/C Salary Continuation (2/3)15,000.00 0.00 15,000.00 100.00 %0.00101-8050-701029 15,000.00 Leave Payouts 10,000.00 0.00 10,000.00 100.00 %0.00101-8050-701030 10,000.00 Category: 701 - PERSONNEL Total:0.000.0026,811,169.00 26,811,169.00 26,811,169.00 100.00 % Category: 735 - SERVICES & SUPPLIES
OPERATING SUPPLIES 15,000.00 0.00 15,000.00 100.00 %0.00101-1100-710015 15,000.00 REPAIRS/MAINTENANCE 9,000.00 0.00 9,000.00 100.00 %0.00101-1100-710040 9,000.00 RENTALS/LEASES 8,000.00 0.00 8,000.00 100.00 %0.00101-1100-710045 8,000.00 MEMBERSHIPS/DUES 140,000.00 0.00 140,000.00 100.00 %0.00101-1100-710055 140,000.00 GAS/ELECTRIC 32,477.00 0.00 32,477.00 100.00 %0.00101-1100-725001 32,477.00 WATER/SEWER 1,500.00 0.00 1,500.00 100.00 %0.00101-1100-725005 1,500.00
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 7 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
TELEPHONE 1,500.00 0.00 1,500.00 100.00 %0.00101-1100-725010 1,500.00 FEES: FILING/DUMP 1,000.00 0.00 1,000.00 100.00 %0.00101-1100-729000 1,000.00 PROFESSIONAL SERVICES 40,000.00 0.00 40,000.00 100.00 %0.00101-1100-730000 40,000.00 MISCELLANEOUS EXPENSE 510,000.00 0.00 510,000.00 100.00 %0.00101-1100-733001 510,000.00 PROPERTY INSURANCE 500,000.00 0.00 500,000.00 100.00 %0.00101-1100-735001 500,000.00 MBASIA ANNUAL LIAB. PREMIUM 38,000.00 0.00 38,000.00 100.00 %0.00101-1100-735002 38,000.00 INSURANCE CLAIMS 10,000.00 0.00 10,000.00 100.00 %0.00101-1100-735005 10,000.00 CONTINGENCY 102,000.00 0.00 102,000.00 100.00 %0.00101-1100-999999 102,000.00 OFFICE SUPPLIES 300.00 0.00 300.00 100.00 %0.00101-1105-710001 300.00 Postage 1,200.00 0.00 1,200.00 100.00 %0.00101-1105-710005 1,200.00 OPERATING SUPPLIES 6,000.00 0.00 6,000.00 100.00 %0.00101-1105-710015 6,000.00 PRINTING/BINDING 200.00 0.00 200.00 100.00 %0.00101-1105-710030 200.00 MEMBERSHIPS/DUES 60,000.00 0.00 60,000.00 100.00 %0.00101-1105-710055 60,000.00 TELEPHONE 3,200.00 0.00 3,200.00 100.00 %0.00101-1105-725010 3,200.00 PROFESSIONAL SERVICES 7,500.00 0.00 7,500.00 100.00 %0.00101-1105-730000 7,500.00 MBASIA ANNUAL LIAB. PREMIUM 10,307.00 0.00 10,307.00 100.00 %0.00101-1105-735002 10,307.00 OFFICE SUPPLIES 2,000.00 0.00 2,000.00 100.00 %0.00101-1110-710001 2,000.00 POSTAGE 100.00 0.00 100.00 100.00 %0.00101-1110-710005 100.00 OPERATING SUPPLIES 2,000.00 0.00 2,000.00 100.00 %0.00101-1110-710015 2,000.00 PRINTING/BINDING 250.00 0.00 250.00 100.00 %0.00101-1110-710030 250.00 REPAIRS/MAINTENANCE 1,000.00 0.00 1,000.00 100.00 %0.00101-1110-710040 1,000.00 BOOKS/PUBLICATIONS 600.00 0.00 600.00 100.00 %0.00101-1110-710050 600.00 MEMBERSHIPS/DUES 1,500.00 0.00 1,500.00 100.00 %0.00101-1110-710055 1,500.00 MILEAGE/AUTO ALLOWANCE 500.00 0.00 500.00 100.00 %0.00101-1110-722001 500.00 TRAINING 8,500.00 0.00 8,500.00 100.00 %0.00101-1110-722010 8,500.00 TELEPHONE 3,000.00 0.00 3,000.00 100.00 %0.00101-1110-725010 3,000.00 LEGAL NOTICES 3,500.00 0.00 3,500.00 100.00 %0.00101-1110-728000 3,500.00 PROFESSIONAL SERVICES 10,000.00 0.00 10,000.00 100.00 %0.00101-1110-730000 10,000.00 TUITION REIMBURSEMENT 9,000.00 0.00 9,000.00 100.00 %0.00101-1110-730160 9,000.00 PROFESSIONAL DEVELOPMENT INC…2,500.00 0.00 2,500.00 100.00 %0.00101-1110-730165 2,500.00 OFFICE SUPPLIES 1,500.00 0.00 1,500.00 100.00 %0.00101-1120-710001 1,500.00 POSTAGE 150.00 0.00 150.00 100.00 %0.00101-1120-710005 150.00 OPERATING SUPPLIES 8,000.00 0.00 8,000.00 100.00 %0.00101-1120-710015 8,000.00 PRINTING/BINDING 300.00 0.00 300.00 100.00 %0.00101-1120-710030 300.00 MEMBERSHIPS/DUES 7,000.00 0.00 7,000.00 100.00 %0.00101-1120-710055 7,000.00 TELEPHONE 3,900.00 0.00 3,900.00 100.00 %0.00101-1120-725010 3,900.00 PROFESSIONAL SERVICES 65,000.00 0.00 65,000.00 100.00 %0.00101-1120-730000 65,000.00 MBASIA ANNUAL LIAB. PREMIUM 20,614.00 0.00 20,614.00 100.00 %0.00101-1120-735002 20,614.00 PROFESSIONAL SERVICES 4,000.00 0.00 4,000.00 100.00 %0.00101-1125-730000 4,000.00 OFFICE SUPPLIES 3,500.00 0.00 3,500.00 100.00 %0.00101-1155-710001 3,500.00 POSTAGE 8,000.00 0.00 8,000.00 100.00 %0.00101-1155-710005 8,000.00 OPERATING SUPPLIES 5,000.00 0.00 5,000.00 100.00 %0.00101-1155-710015 5,000.00 PRINTING/BINDING 8,000.00 0.00 8,000.00 100.00 %0.00101-1155-710030 8,000.00 FUEL/OIL 500.00 0.00 500.00 100.00 %0.00101-1155-710035 500.00 REPAIRS/MAINTENANCE 1,000.00 0.00 1,000.00 100.00 %0.00101-1155-710040 1,000.00 RENTALS/LEASES 8,800.00 0.00 8,800.00 100.00 %0.00101-1155-710045 8,800.00 MEMBERSHIPS/DUES 4,000.00 0.00 4,000.00 100.00 %0.00101-1155-710055 4,000.00 CONFERENCES/MEETINGS 5,000.00 0.00 5,000.00 100.00 %0.00101-1155-722005 5,000.00 GAS/ELECTRIC 3,300.00 0.00 3,300.00 100.00 %0.00101-1155-725001 3,300.00 TELEPHONE 3,000.00 0.00 3,000.00 100.00 %0.00101-1155-725010 3,000.00 PROFESSIONAL SERVICES 66,000.00 0.00 66,000.00 100.00 %0.00101-1155-730000 66,000.00 TUITION REIMBURSEMENT 1,200.00 0.00 1,200.00 100.00 %0.00101-1155-730160 1,200.00 PROFESSIONAL DEVELOPMENT INC…900.00 0.00 900.00 100.00 %0.00101-1155-730165 900.00 MBASIA ANNUAL LIAB. PREMIUM 12,369.00 0.00 12,369.00 100.00 %0.00101-1155-735002 12,369.00 OFFICE SUPPLIES 350.00 0.00 350.00 100.00 %0.00101-1157-710001 350.00 OPERATING SUPPLIES 500.00 0.00 500.00 100.00 %0.00101-1157-710015 500.00 FUEL/OIL 6,000.00 0.00 6,000.00 100.00 %0.00101-1157-710035 6,000.00 REPAIRS/MAINTENANCE 350.00 0.00 350.00 100.00 %0.00101-1157-710040 350.00
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 8 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
VEHICLE MAINTENANCE 3,000.00 0.00 3,000.00 100.00 %0.00101-1157-710041 3,000.00 MEMBERSHIPS/DUES 500.00 0.00 500.00 100.00 %0.00101-1157-710055 500.00 CONFERENCES/MEETINGS 6,000.00 0.00 6,000.00 100.00 %0.00101-1157-722005 6,000.00 TRAINING 12,000.00 0.00 12,000.00 100.00 %0.00101-1157-722010 12,000.00 TELEPHONE 3,500.00 0.00 3,500.00 100.00 %0.00101-1157-725010 3,500.00 PROFESSIONAL SERVICES 10,000.00 0.00 10,000.00 100.00 %0.00101-1157-730000 10,000.00 CITY NW & COMPUTER REPAIRS 12,000.00 0.00 12,000.00 100.00 %0.00101-1157-731004 12,000.00 CITY NW & COMPUTER REPLACEM…30,000.00 0.00 30,000.00 100.00 %0.00101-1157-731005 30,000.00 COMPUTER SOFTWARE 2,150.00 0.00 2,150.00 100.00 %0.00101-1157-731006 2,150.00 CITY NETWORK SUPPLIES 3,000.00 0.00 3,000.00 100.00 %0.00101-1157-731008 3,000.00 OFFICE SUPPLIES 2,000.00 0.00 2,000.00 100.00 %0.00101-1160-710001 2,000.00 POSTAGE 500.00 0.00 500.00 100.00 %0.00101-1160-710005 500.00 OPERATING SUPPLIES 5,000.00 0.00 5,000.00 100.00 %0.00101-1160-710015 5,000.00 PRINTING/BINDING 1,000.00 0.00 1,000.00 100.00 %0.00101-1160-710030 1,000.00 RENTALS/LEASES 7,500.00 0.00 7,500.00 100.00 %0.00101-1160-710045 7,500.00 MEMBERSHIPS/DUES 1,500.00 0.00 1,500.00 100.00 %0.00101-1160-710055 1,500.00 GAS/ELECTRIC 7,000.00 0.00 7,000.00 100.00 %0.00101-1160-725001 7,000.00 WATER/SEWER 1,000.00 0.00 1,000.00 100.00 %0.00101-1160-725005 1,000.00 TELEPHONE 4,000.00 0.00 4,000.00 100.00 %0.00101-1160-725010 4,000.00 PROFESSIONAL SERVICES 150,000.00 0.00 150,000.00 100.00 %0.00101-1160-730000 150,000.00 MBASIA ANNUAL LIAB. PREMIUM 12,369.00 0.00 12,369.00 100.00 %0.00101-1160-735002 12,369.00 OFFICE SUPPLIES 5,000.00 0.00 5,000.00 100.00 %0.00101-2025-710001 5,000.00 POSTAGE 1,500.00 0.00 1,500.00 100.00 %0.00101-2025-710005 1,500.00 OPERATING SUPPLIES 25,000.00 0.00 25,000.00 100.00 %0.00101-2025-710015 25,000.00 LAB & MEDICAL 65,000.00 0.00 65,000.00 100.00 %0.00101-2025-710016 65,000.00 ANIMAL FEED 9,000.00 0.00 9,000.00 100.00 %0.00101-2025-710017 9,000.00 COMMUNICATIONS 1,000.00 0.00 1,000.00 100.00 %0.00101-2025-710020 1,000.00 PRINTING/BINDING 1,500.00 0.00 1,500.00 100.00 %0.00101-2025-710030 1,500.00 FUEL/OIL 20,000.00 0.00 20,000.00 100.00 %0.00101-2025-710035 20,000.00 REPAIRS/MAINTENANCE 10,000.00 0.00 10,000.00 100.00 %0.00101-2025-710040 10,000.00 VEHICLE MAINTENANCE 13,500.00 0.00 13,500.00 100.00 %0.00101-2025-710041 13,500.00 BOOKS/PUBLICATIONS 250.00 0.00 250.00 100.00 %0.00101-2025-710050 250.00 MEMBERSHIPS/DUES 500.00 0.00 500.00 100.00 %0.00101-2025-710055 500.00 TRAINING 10,000.00 0.00 10,000.00 100.00 %0.00101-2025-722010 10,000.00 GAS/ELECTRIC 35,000.00 0.00 35,000.00 100.00 %0.00101-2025-725001 35,000.00 WATER/SEWER 2,400.00 0.00 2,400.00 100.00 %0.00101-2025-725005 2,400.00 TELEPHONE 4,500.00 0.00 4,500.00 100.00 %0.00101-2025-725010 4,500.00 PROFESSIONAL SERVICES 60,000.00 0.00 60,000.00 100.00 %0.00101-2025-730000 60,000.00 TUITION REIMBURSEMENT 7,000.00 0.00 7,000.00 100.00 %0.00101-2025-730160 7,000.00 PROFESSIONAL DEVELOPMENT INC…4,000.00 0.00 4,000.00 100.00 %0.00101-2025-730165 4,000.00 UNIFORM PURCHASES 3,000.00 0.00 3,000.00 100.00 %0.00101-2025-731000 3,000.00 MBASIA ANNUAL LIAB. PREMIUM 35,044.00 0.00 35,044.00 100.00 %0.00101-2025-735002 35,044.00 OFFICE SUPPLIES 6,000.00 0.00 6,000.00 100.00 %0.00101-2205-710001 6,000.00 POSTAGE 1,500.00 0.00 1,500.00 100.00 %0.00101-2205-710005 1,500.00 OPERATING SUPPLIES 340,340.00 0.00 340,340.00 100.00 %0.00101-2205-710015 340,340.00 LAB & MEDICAL 65,000.00 0.00 65,000.00 100.00 %0.00101-2205-710016 65,000.00 COMMUNICATIONS 45,000.00 0.00 45,000.00 100.00 %0.00101-2205-710020 45,000.00 ADVERTISING 2,500.00 0.00 2,500.00 100.00 %0.00101-2205-710025 2,500.00 PRINTING/BINDING 4,000.00 0.00 4,000.00 100.00 %0.00101-2205-710030 4,000.00 FUEL/OIL 105,000.00 0.00 105,000.00 100.00 %0.00101-2205-710035 105,000.00 REPAIRS/MAINTENANCE 55,000.00 0.00 55,000.00 100.00 %0.00101-2205-710040 55,000.00 RENTALS/LEASES 19,000.00 0.00 19,000.00 100.00 %0.00101-2205-710045 19,000.00 BOOKS/PUBLICATIONS 2,500.00 0.00 2,500.00 100.00 %0.00101-2205-710050 2,500.00 MEMBERSHIPS/DUES 10,000.00 0.00 10,000.00 100.00 %0.00101-2205-710055 10,000.00 Fire Vehicle Maintenance 100,000.00 0.00 100,000.00 100.00 %0.00101-2205-710074 100,000.00 CONFERENCES/MEETINGS 4,000.00 0.00 4,000.00 100.00 %0.00101-2205-722005 4,000.00 TRAINING 80,000.00 0.00 80,000.00 100.00 %0.00101-2205-722010 80,000.00 GAS/ELECTRIC 85,000.00 0.00 85,000.00 100.00 %0.00101-2205-725001 85,000.00
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 9 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
WATER/SEWER 30,000.00 0.00 30,000.00 100.00 %0.00101-2205-725005 30,000.00 TELEPHONE 28,500.00 0.00 28,500.00 100.00 %0.00101-2205-725010 28,500.00 FEES: FILING/DUMP 2,500.00 0.00 2,500.00 100.00 %0.00101-2205-729000 2,500.00 PROFESSIONAL SERVICES 25,000.00 0.00 25,000.00 100.00 %0.00101-2205-730000 25,000.00 TUITION REIMBURSEMENT 20,000.00 0.00 20,000.00 100.00 %0.00101-2205-730160 20,000.00 UNIFORM PURCHASES 15,000.00 0.00 15,000.00 100.00 %0.00101-2205-731000 15,000.00 MBASIA ANNUAL LIAB. PREMIUM 298,682.00 0.00 298,682.00 100.00 %0.00101-2205-735002 298,682.00 FEES: FILING/DUMP 333,363.00 0.00 333,363.00 100.00 %0.00101-2207-729000 333,363.00 PROFESSIONAL SERVICES 70,000.00 0.00 70,000.00 100.00 %0.00101-2207-730000 70,000.00 OFFICE SUPPLIES 11,000.00 0.00 11,000.00 100.00 %0.00101-2500-710001 11,000.00 POSTAGE 3,500.00 0.00 3,500.00 100.00 %0.00101-2500-710005 3,500.00 OPERATING SUPPLIES 90,000.00 0.00 90,000.00 100.00 %0.00101-2500-710015 90,000.00 LAB & MEDICAL 15,000.00 0.00 15,000.00 100.00 %0.00101-2500-710016 15,000.00 COMMUNICATIONS 5,000.00 0.00 5,000.00 100.00 %0.00101-2500-710020 5,000.00 ADVERTISING 5,000.00 0.00 5,000.00 100.00 %0.00101-2500-710025 5,000.00 PRINTING/BINDING 6,000.00 0.00 6,000.00 100.00 %0.00101-2500-710030 6,000.00 FUEL/OIL 130,000.00 0.00 130,000.00 100.00 %0.00101-2500-710035 130,000.00 VEHICLE MAINTENANCE 100,000.00 0.00 100,000.00 100.00 %0.00101-2500-710041 100,000.00 RENTALS/LEASES 9,000.00 0.00 9,000.00 100.00 %0.00101-2500-710045 9,000.00 BOOKS/PUBLICATIONS 1,000.00 0.00 1,000.00 100.00 %0.00101-2500-710050 1,000.00 MEMBERSHIPS/DUES 4,000.00 0.00 4,000.00 100.00 %0.00101-2500-710055 4,000.00 TRAINING 60,000.00 0.00 60,000.00 100.00 %0.00101-2500-722010 60,000.00 GAS/ELECTRIC 123,000.00 0.00 123,000.00 100.00 %0.00101-2500-725001 123,000.00 WATER/SEWER 14,000.00 0.00 14,000.00 100.00 %0.00101-2500-725005 14,000.00 TELEPHONE 70,000.00 0.00 70,000.00 100.00 %0.00101-2500-725010 70,000.00 FEES: FILING/DUMP 3,000.00 0.00 3,000.00 100.00 %0.00101-2500-729000 3,000.00 PROFESSIONAL SERVICES 62,000.00 0.00 62,000.00 100.00 %0.00101-2500-730000 62,000.00 TUITION REIMBURSEMENT 10,000.00 0.00 10,000.00 100.00 %0.00101-2500-730160 10,000.00 PROFESSIONAL DEVELOPMENT INC…10,000.00 0.00 10,000.00 100.00 %0.00101-2500-730165 10,000.00 UNIFORM PURCHASES 25,000.00 0.00 25,000.00 100.00 %0.00101-2500-731000 25,000.00 CITY NW & COMPUTER REPLACEM…12,500.00 0.00 12,500.00 100.00 %0.00101-2500-731005 12,500.00 COMPUTER SOFTWARE 68,000.00 0.00 68,000.00 100.00 %0.00101-2500-731006 68,000.00 PROPERTY INSURANCE 45,000.00 0.00 45,000.00 100.00 %0.00101-2500-735001 45,000.00 MBASIA ANNUAL LIAB. PREMIUM 240,963.00 0.00 240,963.00 100.00 %0.00101-2500-735002 240,963.00 OFFICE SUPPLIES 5,000.00 0.00 5,000.00 100.00 %0.00101-4000-710001 5,000.00 POSTAGE 500.00 0.00 500.00 100.00 %0.00101-4000-710005 500.00 OPERATING SUPPLIES 5,000.00 0.00 5,000.00 100.00 %0.00101-4000-710015 5,000.00 PRINTING/BINDING 250.00 0.00 250.00 100.00 %0.00101-4000-710030 250.00 FUEL/OIL 3,000.00 0.00 3,000.00 100.00 %0.00101-4000-710035 3,000.00 REPAIRS/MAINTENANCE 2,500.00 0.00 2,500.00 100.00 %0.00101-4000-710040 2,500.00 VEHICLE MAINTENANCE 500.00 0.00 500.00 100.00 %0.00101-4000-710041 500.00 RENTALS/LEASES 7,500.00 0.00 7,500.00 100.00 %0.00101-4000-710045 7,500.00 BOOKS/PUBLICATIONS 500.00 0.00 500.00 100.00 %0.00101-4000-710050 500.00 MEMBERSHIPS/DUES 750.00 0.00 750.00 100.00 %0.00101-4000-710055 750.00 CONFERENCES/MEETINGS 500.00 0.00 500.00 100.00 %0.00101-4000-722005 500.00 TRAINING 3,500.00 0.00 3,500.00 100.00 %0.00101-4000-722010 3,500.00 GAS/ELECTRIC 7,000.00 0.00 7,000.00 100.00 %0.00101-4000-725001 7,000.00 WATER/SEWER 3,000.00 0.00 3,000.00 100.00 %0.00101-4000-725005 3,000.00 TELEPHONE 7,000.00 0.00 7,000.00 100.00 %0.00101-4000-725010 7,000.00 LEGAL NOTICES 1,500.00 0.00 1,500.00 100.00 %0.00101-4000-728000 1,500.00 PROFESSIONAL SERVICES 30,000.00 0.00 30,000.00 100.00 %0.00101-4000-730000 30,000.00 UNIFORM PURCHASES 1,000.00 0.00 1,000.00 100.00 %0.00101-4000-731000 1,000.00 MBASIA ANNUAL LIAB. PREMIUM 37,105.00 0.00 37,105.00 100.00 %0.00101-4000-735002 37,105.00 OFFICE SUPPLIES 1,250.00 0.00 1,250.00 100.00 %0.00101-4005-710001 1,250.00 POSTAGE 50.00 0.00 50.00 100.00 %0.00101-4005-710005 50.00 OPERATING SUPPLIES 10,000.00 0.00 10,000.00 100.00 %0.00101-4005-710015 10,000.00 PRINTING/BINDING 2,000.00 0.00 2,000.00 100.00 %0.00101-4005-710030 2,000.00 FUEL/OIL 8,000.00 0.00 8,000.00 100.00 %0.00101-4005-710035 8,000.00
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 10 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
REPAIRS/MAINTENANCE 10,000.00 0.00 10,000.00 100.00 %0.00101-4005-710040 10,000.00 RENTALS/LEASES 38,500.00 0.00 38,500.00 100.00 %0.00101-4005-710045 38,500.00 BOOKS/PUBLICATIONS 2,000.00 0.00 2,000.00 100.00 %0.00101-4005-710050 2,000.00 MEMBERSHIPS/DUES 300.00 0.00 300.00 100.00 %0.00101-4005-710055 300.00 CONFERENCES/MEETINGS 2,000.00 0.00 2,000.00 100.00 %0.00101-4005-722005 2,000.00 TRAINING 2,000.00 0.00 2,000.00 100.00 %0.00101-4005-722010 2,000.00 GAS/ELECTRIC 9,000.00 0.00 9,000.00 100.00 %0.00101-4005-725001 9,000.00 WATER/SEWER 1,700.00 0.00 1,700.00 100.00 %0.00101-4005-725005 1,700.00 TELEPHONE 1,200.00 0.00 1,200.00 100.00 %0.00101-4005-725010 1,200.00 PROFESSIONAL SERVICES 1,975,000.00 0.00 1,975,000.00 100.00 %0.00101-4005-730000 1,975,000.00 OFFICE SUPPLIES 1,500.00 0.00 1,500.00 100.00 %0.00101-4010-710001 1,500.00 POSTAGE 1,000.00 0.00 1,000.00 100.00 %0.00101-4010-710005 1,000.00 OPERATING SUPPLIES 10,500.00 0.00 10,500.00 100.00 %0.00101-4010-710015 10,500.00 ADVERTISING 1,000.00 0.00 1,000.00 100.00 %0.00101-4010-710025 1,000.00 PRINTING/BINDING 2,000.00 0.00 2,000.00 100.00 %0.00101-4010-710030 2,000.00 FUEL/OIL 150.00 0.00 150.00 100.00 %0.00101-4010-710035 150.00 REPAIRS/MAINTENANCE 10,000.00 0.00 10,000.00 100.00 %0.00101-4010-710040 10,000.00 RENTALS/LEASES 17,000.00 0.00 17,000.00 100.00 %0.00101-4010-710045 17,000.00 BOOKS/PUBLICATIONS 500.00 0.00 500.00 100.00 %0.00101-4010-710050 500.00 MEMBERSHIPS/DUES 3,500.00 0.00 3,500.00 100.00 %0.00101-4010-710055 3,500.00 CONFERENCES/MEETINGS 7,500.00 0.00 7,500.00 100.00 %0.00101-4010-722005 7,500.00 TRAINING 7,500.00 0.00 7,500.00 100.00 %0.00101-4010-722010 7,500.00 GAS/ELECTRIC 5,000.00 0.00 5,000.00 100.00 %0.00101-4010-725001 5,000.00 WATER/SEWER 600.00 0.00 600.00 100.00 %0.00101-4010-725005 600.00 TELEPHONE 7,000.00 0.00 7,000.00 100.00 %0.00101-4010-725010 7,000.00 LEGAL NOTICES 12,000.00 0.00 12,000.00 100.00 %0.00101-4010-728000 12,000.00 Professional Services 1,250,000.00 0.00 1,250,000.00 100.00 %0.00101-4010-730000 1,250,000.00 TUITION REIMBURSEMENT 4,500.00 0.00 4,500.00 100.00 %0.00101-4010-730160 4,500.00 MBASIA ANNUAL LIAB. PREMIUM 15,460.00 0.00 15,460.00 100.00 %0.00101-4010-735002 15,460.00 OFFICE SUPPLIES 2,000.00 0.00 2,000.00 100.00 %0.00101-4300-710001 2,000.00 POSTAGE 2,000.00 0.00 2,000.00 100.00 %0.00101-4300-710005 2,000.00 OPERATING SUPPLIES 10,000.00 0.00 10,000.00 100.00 %0.00101-4300-710015 10,000.00 PRINTING/BINDING 2,000.00 0.00 2,000.00 100.00 %0.00101-4300-710030 2,000.00 FUEL/OIL 6,000.00 0.00 6,000.00 100.00 %0.00101-4300-710035 6,000.00 REPAIRS/MAINTENANCE 2,500.00 0.00 2,500.00 100.00 %0.00101-4300-710040 2,500.00 VEHICLE MAINTENANCE 5,000.00 0.00 5,000.00 100.00 %0.00101-4300-710041 5,000.00 MEMBERSHIPS/DUES 500.00 0.00 500.00 100.00 %0.00101-4300-710055 500.00 TRAINING 8,000.00 0.00 8,000.00 100.00 %0.00101-4300-722010 8,000.00 TELEPHONE 3,000.00 0.00 3,000.00 100.00 %0.00101-4300-725010 3,000.00 PROFESSIONAL SERVICES 10,000.00 0.00 10,000.00 100.00 %0.00101-4300-730000 10,000.00 TUITION REIMBURSEMENT 7,000.00 0.00 7,000.00 100.00 %0.00101-4300-730160 7,000.00 PROFESSIONAL DEVELOPMENT INC…4,000.00 0.00 4,000.00 100.00 %0.00101-4300-730165 4,000.00 UNIFORM PURCHASES 3,000.00 0.00 3,000.00 100.00 %0.00101-4300-731000 3,000.00 OFFICE SUPPLIES 800.00 0.00 800.00 100.00 %0.00101-5005-710001 800.00 OPERATING SUPPLIES 9,500.00 0.00 9,500.00 100.00 %0.00101-5005-710015 9,500.00 LAB & MEDICAL 400.00 0.00 400.00 100.00 %0.00101-5005-710016 400.00 FUEL/OIL 3,000.00 0.00 3,000.00 100.00 %0.00101-5005-710035 3,000.00 REPAIRS/MAINTENANCE 8,000.00 0.00 8,000.00 100.00 %0.00101-5005-710040 8,000.00 RENTALS/LEASES 1,100.00 0.00 1,100.00 100.00 %0.00101-5005-710045 1,100.00 MEMBERSHIPS/DUES 150.00 0.00 150.00 100.00 %0.00101-5005-710055 150.00 FLEET VEHICLE MAINT 1,100.00 0.00 1,100.00 100.00 %0.00101-5005-710075 1,100.00 GAS/ELECTRIC 9,000.00 0.00 9,000.00 100.00 %0.00101-5005-725001 9,000.00 WATER/SEWER 1,000.00 0.00 1,000.00 100.00 %0.00101-5005-725005 1,000.00 TELEPHONE 3,050.00 0.00 3,050.00 100.00 %0.00101-5005-725010 3,050.00 FEES: FILING/DUMP 1,000.00 0.00 1,000.00 100.00 %0.00101-5005-729000 1,000.00 PROFESSIONAL SERVICES 400.00 0.00 400.00 100.00 %0.00101-5005-730000 400.00 UNIFORM PURCHASES 2,400.00 0.00 2,400.00 100.00 %0.00101-5005-731000 2,400.00 PROPERTY INSURANCE 1,800.00 0.00 1,800.00 100.00 %0.00101-5005-735001 1,800.00
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 11 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
MBASIA ANNUAL LIAB. PREMIUM 72,149.00 0.00 72,149.00 100.00 %0.00101-5005-735002 72,149.00 OFFICE SUPPLIES 1,200.00 0.00 1,200.00 100.00 %0.00101-5010-710001 1,200.00 POSTAGE 5.00 0.00 5.00 100.00 %0.00101-5010-710005 5.00 OPERATING SUPPLIES 5,000.00 0.00 5,000.00 100.00 %0.00101-5010-710015 5,000.00 LAB & MEDICAL 1,000.00 0.00 1,000.00 100.00 %0.00101-5010-710016 1,000.00 FUEL/OIL 700.00 0.00 700.00 100.00 %0.00101-5010-710035 700.00 REPAIRS/MAINTENANCE 10,000.00 0.00 10,000.00 100.00 %0.00101-5010-710040 10,000.00 VEHICLE MAINTENANCE 12,000.00 0.00 12,000.00 100.00 %0.00101-5010-710041 12,000.00 Rentals/Leases 1,000.00 0.00 1,000.00 100.00 %0.00101-5010-710045 1,000.00 MEMBERSHIPS/DUES 300.00 0.00 300.00 100.00 %0.00101-5010-710055 300.00 TRAINING 1,500.00 0.00 1,500.00 100.00 %0.00101-5010-722010 1,500.00 GAS/ELECTRIC 7,700.00 0.00 7,700.00 100.00 %0.00101-5010-725001 7,700.00 WATER/SEWER 1,250.00 0.00 1,250.00 100.00 %0.00101-5010-725005 1,250.00 TELEPHONE 3,200.00 0.00 3,200.00 100.00 %0.00101-5010-725010 3,200.00 FEES: FILING/DUMP 1,800.00 0.00 1,800.00 100.00 %0.00101-5010-729000 1,800.00 PROFESSIONAL SERVICES 500.00 0.00 500.00 100.00 %0.00101-5010-730000 500.00 UNIFORM PURCHASES 4,000.00 0.00 4,000.00 100.00 %0.00101-5010-731000 4,000.00 MBASIA ANNUAL LIAB. PREMIUM 63,903.00 0.00 63,903.00 100.00 %0.00101-5010-735002 63,903.00 OFFICE SUPPLIES 500.00 0.00 500.00 100.00 %0.00101-7000-710001 500.00 POSTAGE 5.00 0.00 5.00 100.00 %0.00101-7000-710005 5.00 OPERATING SUPPLIES 5,000.00 0.00 5,000.00 100.00 %0.00101-7000-710015 5,000.00 LAB & MEDICAL 1,500.00 0.00 1,500.00 100.00 %0.00101-7000-710016 1,500.00 FUEL/OIL 2,000.00 0.00 2,000.00 100.00 %0.00101-7000-710035 2,000.00 REPAIRS/MAINTENANCE 10,000.00 0.00 10,000.00 100.00 %0.00101-7000-710040 10,000.00 RENTALS/LEASES 1,000.00 0.00 1,000.00 100.00 %0.00101-7000-710045 1,000.00 Gas/Electric 8,000.00 0.00 8,000.00 100.00 %0.00101-7000-725001 8,000.00 TELEPHONE 6,000.00 0.00 6,000.00 100.00 %0.00101-7000-725010 6,000.00 Fees Filing/Dump 1,000.00 0.00 1,000.00 100.00 %0.00101-7000-729000 1,000.00 Professional Services 1,000.00 0.00 1,000.00 100.00 %0.00101-7000-730000 1,000.00 Uniform Purchases 1,000.00 0.00 1,000.00 100.00 %0.00101-7000-731000 1,000.00 MBASIA ANNUAL LIAB. PREMIUM 53,596.00 0.00 53,596.00 100.00 %0.00101-7000-735002 53,596.00 REPAIRS/MAINTENANCE 25,000.00 0.00 25,000.00 100.00 %0.00101-7020-710040 25,000.00 TELEPHONE 2,500.00 0.00 2,500.00 100.00 %0.00101-7020-725010 2,500.00 PROPERTY INSURANCE 23,064.00 0.00 23,064.00 100.00 %0.00101-7020-735001 23,064.00 MBASIA ANNUAL LIAB. PREMIUM 6,184.00 0.00 6,184.00 100.00 %0.00101-7020-735002 6,184.00 OFFICE SUPPLIES 2,000.00 0.00 2,000.00 100.00 %0.00101-8000-710001 2,000.00 POSTAGE 1,000.00 0.00 1,000.00 100.00 %0.00101-8000-710005 1,000.00 OPERATING SUPPLIES 54,000.00 0.00 54,000.00 100.00 %0.00101-8000-710015 54,000.00 LAB & MEDICAL 1,000.00 0.00 1,000.00 100.00 %0.00101-8000-710016 1,000.00 ADVERTISING 5,500.00 0.00 5,500.00 100.00 %0.00101-8000-710025 5,500.00 PRINTING/BINDING 300.00 0.00 300.00 100.00 %0.00101-8000-710030 300.00 FUEL/OIL 2,000.00 0.00 2,000.00 100.00 %0.00101-8000-710035 2,000.00 REPAIRS/MAINTENANCE 18,000.00 0.00 18,000.00 100.00 %0.00101-8000-710040 18,000.00 VEHICLE MAINTENANCE 500.00 0.00 500.00 100.00 %0.00101-8000-710041 500.00 RENTALS/LEASES 39,000.00 0.00 39,000.00 100.00 %0.00101-8000-710045 39,000.00 MEMBERSHIPS/DUES 2,000.00 0.00 2,000.00 100.00 %0.00101-8000-710055 2,000.00 CONFERENCES/MEETINGS 2,000.00 0.00 2,000.00 100.00 %0.00101-8000-722005 2,000.00 TRAINING 4,000.00 0.00 4,000.00 100.00 %0.00101-8000-722010 4,000.00 GAS/ELECTRIC 31,000.00 0.00 31,000.00 100.00 %0.00101-8000-725001 31,000.00 WATER/SEWER 4,500.00 0.00 4,500.00 100.00 %0.00101-8000-725005 4,500.00 TELEPHONE 5,000.00 0.00 5,000.00 100.00 %0.00101-8000-725010 5,000.00 FEES: FILING/DUMP 1,000.00 0.00 1,000.00 100.00 %0.00101-8000-729000 1,000.00 PROFESSIONAL SERVICES 10,000.00 0.00 10,000.00 100.00 %0.00101-8000-730000 10,000.00 TUITION REIMBURSEMENT 4,800.00 0.00 4,800.00 100.00 %0.00101-8000-730160 4,800.00 PROFESSIONAL DEVELOPMENT INC…3,200.00 0.00 3,200.00 100.00 %0.00101-8000-730165 3,200.00 UNIFORM PURCHASES 2,000.00 0.00 2,000.00 100.00 %0.00101-8000-731000 2,000.00 MBASIA ANNUAL LIAB. PREMIUM 26,798.00 0.00 26,798.00 100.00 %0.00101-8000-735002 26,798.00 Office Supplies 200.00 0.00 200.00 100.00 %0.00101-8050-710001 200.00
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 12 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Postage 100.00 0.00 100.00 100.00 %0.00101-8050-710005 100.00 Operating Supplies 10,000.00 0.00 10,000.00 100.00 %0.00101-8050-710015 10,000.00 Lab & Medical 1,000.00 0.00 1,000.00 100.00 %0.00101-8050-710016 1,000.00 Communications 1,000.00 0.00 1,000.00 100.00 %0.00101-8050-710020 1,000.00 ADVERTISING 500.00 0.00 500.00 100.00 %0.00101-8050-710025 500.00 Printing/Binding 500.00 0.00 500.00 100.00 %0.00101-8050-710030 500.00 Fuel/Oil 15,000.00 0.00 15,000.00 100.00 %0.00101-8050-710035 15,000.00 Repairs/Maintenance 60,000.00 0.00 60,000.00 100.00 %0.00101-8050-710040 60,000.00 VEHICLE MAINTENANCE 1,500.00 0.00 1,500.00 100.00 %0.00101-8050-710041 1,500.00 Rentals/Leases 25,000.00 0.00 25,000.00 100.00 %0.00101-8050-710045 25,000.00 Memberships/Dues 1,000.00 0.00 1,000.00 100.00 %0.00101-8050-710055 1,000.00 Chemicals 2,500.00 0.00 2,500.00 100.00 %0.00101-8050-710060 2,500.00 Conferences/Meetings 2,000.00 0.00 2,000.00 100.00 %0.00101-8050-722005 2,000.00 Training 3,000.00 0.00 3,000.00 100.00 %0.00101-8050-722010 3,000.00 Gas/Electric 20,000.00 0.00 20,000.00 100.00 %0.00101-8050-725001 20,000.00 Water/Sewer 170,000.00 0.00 170,000.00 100.00 %0.00101-8050-725005 170,000.00 TELEPHONE 6,000.00 0.00 6,000.00 100.00 %0.00101-8050-725010 6,000.00 Fees: Filing/Dump 2,000.00 0.00 2,000.00 100.00 %0.00101-8050-729000 2,000.00 Professional Services 316,330.00 0.00 316,330.00 100.00 %0.00101-8050-730000 316,330.00 TUITION REIMBURSEMENT 500.00 0.00 500.00 100.00 %0.00101-8050-730160 500.00 PROFESSIONAL DEVELOPMENT INC…1,250.00 0.00 1,250.00 100.00 %0.00101-8050-730165 1,250.00 UNIFORM PURCHASES 5,000.00 0.00 5,000.00 100.00 %0.00101-8050-731000 5,000.00 Category: 735 - SERVICES & SUPPLIES Total:0.000.0010,089,977.00 10,089,977.00 10,089,977.00 100.00 % Category: 740 - CONTRACTUAL
CONTRACTS: SALES TAX SERVICES 6,000.00 0.00 6,000.00 100.00 %0.00101-1100-740000 6,000.00 CONTRACTS: AUDITING SERVICES 20,000.00 0.00 20,000.00 100.00 %0.00101-1100-740065 20,000.00 CONTRACTS: LEGAL SERVICES 250,000.00 0.00 250,000.00 100.00 %0.00101-1100-740087 250,000.00 CMAP / CABLE ACCESS 55,000.00 0.00 55,000.00 100.00 %0.00101-1100-740240 55,000.00 TOT REIMBURSEMENT 480,000.00 0.00 480,000.00 100.00 %0.00101-1100-740312 480,000.00 GRANTS: NON-PROFIT ORG.119,500.00 0.00 119,500.00 100.00 %0.00101-1100-749001 119,500.00 CONTRACTS: LEGAL SERVICES 150,000.00 0.00 150,000.00 100.00 %0.00101-1105-740087 150,000.00 CONTRACTS: CODE UPDATES 6,500.00 0.00 6,500.00 100.00 %0.00101-1110-740024 6,500.00 CONTRACT: COMPUTER PROGRAMS 100,000.00 0.00 100,000.00 100.00 %0.00101-1110-740027 100,000.00 CONTRACTS: DEPT PROMOTION 250.00 0.00 250.00 100.00 %0.00101-1110-740040 250.00 CONTRACTS: ELECTIONS 12,500.00 0.00 12,500.00 100.00 %0.00101-1110-740053 12,500.00 CONTRACTS: LEGAL SERVICES 60,000.00 0.00 60,000.00 100.00 %0.00101-1110-740087 60,000.00 CONTRACTS: JANITORIAL 3,000.00 0.00 3,000.00 100.00 %0.00101-1110-740100 3,000.00 CONTRACTS: JANITORIAL 3,000.00 0.00 3,000.00 100.00 %0.00101-1120-740100 3,000.00 Contracts: Bank Service Charge 1,000.00 0.00 1,000.00 100.00 %0.00101-1155-740025 1,000.00 CONTRACT: COMPUTER PROGRAMS 40,000.00 0.00 40,000.00 100.00 %0.00101-1155-740027 40,000.00 CONTRACTS: LEGAL SERVICES 40,000.00 0.00 40,000.00 100.00 %0.00101-1155-740087 40,000.00 CONTRACTS: CH POSTAGE MACHINE 3,000.00 0.00 3,000.00 100.00 %0.00101-1155-740088 3,000.00 CONTRACTS: JANITORIAL 1,000.00 0.00 1,000.00 100.00 %0.00101-1155-740100 1,000.00 CONTRACTS: PEST CONTROL 1,000.00 0.00 1,000.00 100.00 %0.00101-1155-740187 1,000.00 CONTRACTS: NETWORK SERVICES 73,450.00 0.00 73,450.00 100.00 %0.00101-1157-740014 73,450.00 CONTRACT: COMPUTER PROGRAMS 125,000.00 0.00 125,000.00 100.00 %0.00101-1157-740027 125,000.00 CONTRACTS: JANITORIAL 3,000.00 0.00 3,000.00 100.00 %0.00101-1157-740100 3,000.00 HARDWARE MAINT - IS 112,235.00 0.00 112,235.00 100.00 %0.00101-1157-740196 112,235.00 CONTRACTS: EAP 23,000.00 0.00 23,000.00 100.00 %0.00101-1160-740054 23,000.00 CONTRACTS: LEGAL SERVICES 100,000.00 0.00 100,000.00 100.00 %0.00101-1160-740087 100,000.00 CONTRACTS: JANITORIAL 3,000.00 0.00 3,000.00 100.00 %0.00101-1160-740100 3,000.00 CONTRACTS: PEST CONTROL 1,000.00 0.00 1,000.00 100.00 %0.00101-1160-740187 1,000.00 CONTRACTS: ANIMAL DISPOSAL 15,000.00 0.00 15,000.00 100.00 %0.00101-2025-740010 15,000.00 CONTRACTS: ALARMS 6,000.00 0.00 6,000.00 100.00 %0.00101-2025-740016 6,000.00 Contracts: Bank Service Charge 250.00 0.00 250.00 100.00 %0.00101-2025-740025 250.00 Contracts: Comm 911 50,000.00 0.00 50,000.00 100.00 %0.00101-2025-740030 50,000.00 CONTRACTS: COLLECTION 10,000.00 0.00 10,000.00 100.00 %0.00101-2025-740031 10,000.00 CONTRACTS: COUNTY COMMUNIC…4,500.00 0.00 4,500.00 100.00 %0.00101-2025-740036 4,500.00
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 13 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
CONTRACTS: SOFTWARE SUPPORT 10,000.00 0.00 10,000.00 100.00 %0.00101-2025-740050 10,000.00 CONTRACTS: JANITORIAL 9,000.00 0.00 9,000.00 100.00 %0.00101-2025-740100 9,000.00 ALARM MONITORING 1,500.00 0.00 1,500.00 100.00 %0.00101-2205-740015 1,500.00 CONTRACT: COMPUTER PROGRAMS 37,000.00 0.00 37,000.00 100.00 %0.00101-2205-740027 37,000.00 CONTRACTS: COMM 911 323,041.00 0.00 323,041.00 100.00 %0.00101-2205-740030 323,041.00 FIRE SPRINKLER ANNUAL MAINTEN…2,000.00 0.00 2,000.00 100.00 %0.00101-2205-740032 2,000.00 Contracts: Lexipol 13,054.00 0.00 13,054.00 100.00 %0.00101-2205-740033 13,054.00 CONTRACTS: COUNTY COMMUNIC…29,100.00 0.00 29,100.00 100.00 %0.00101-2205-740036 29,100.00 CONTRACTS: LEGAL SERVICES 60,000.00 0.00 60,000.00 100.00 %0.00101-2205-740087 60,000.00 CONTRACTS: Oxygen Cylinders 1,200.00 0.00 1,200.00 100.00 %0.00101-2205-740125 1,200.00 CONTRACTS: PEST CONTROL 3,132.00 0.00 3,132.00 100.00 %0.00101-2205-740187 3,132.00 CONTRACTS: WEED ABATEMENT 7,000.00 0.00 7,000.00 100.00 %0.00101-2205-740363 7,000.00 INTEREST PAYMENTS 70,349.00 0.00 70,349.00 100.00 %0.00101-2205-747000 70,349.00 PRINCIPAL PAYMENTS 410,348.00 0.00 410,348.00 100.00 %0.00101-2205-748000 410,348.00 CONTRACTS: SBC SOLID WASTE A 400,000.00 0.00 400,000.00 100.00 %0.00101-2207-740352 400,000.00 Contracts: Crime Hot Line 3,600.00 0.00 3,600.00 100.00 %0.00101-2500-740012 3,600.00 Contracts: Alarm 6,000.00 0.00 6,000.00 100.00 %0.00101-2500-740016 6,000.00 CONTRACTS: COMM 911 700,000.00 0.00 700,000.00 100.00 %0.00101-2500-740030 700,000.00 CONTRACTS: COLLECTION 5,000.00 0.00 5,000.00 100.00 %0.00101-2500-740031 5,000.00 CONTRACTS: COUNTY COMMUNIC…63,100.00 0.00 63,100.00 100.00 %0.00101-2500-740036 63,100.00 Contracts: Cable 2,500.00 0.00 2,500.00 100.00 %0.00101-2500-740058 2,500.00 CONTRACTS: LEGAL SERVICES 30,000.00 0.00 30,000.00 100.00 %0.00101-2500-740087 30,000.00 CONTRACTS: JANITORIAL 44,500.00 0.00 44,500.00 100.00 %0.00101-2500-740100 44,500.00 Contracts: Generator Maint.3,300.00 0.00 3,300.00 100.00 %0.00101-2500-740171 3,300.00 Contracts: Ground Maint.10,000.00 0.00 10,000.00 100.00 %0.00101-2500-740200 10,000.00 COMMUNITY FINGERPRINTING 3,000.00 0.00 3,000.00 100.00 %0.00101-2500-740216 3,000.00 Contracts: RMS Software Maint.45,000.00 0.00 45,000.00 100.00 %0.00101-2500-740371 45,000.00 CONTRACT: COMPUTER PROGRAMS 153,000.00 0.00 153,000.00 100.00 %0.00101-4000-740027 153,000.00 CONTRACTS: LEGAL SERVICES 10,000.00 0.00 10,000.00 100.00 %0.00101-4000-740087 10,000.00 CONTRACTS: GPS Monitoring 1,400.00 0.00 1,400.00 100.00 %0.00101-4000-740109 1,400.00 CONTRACTS: PEST CONTROL 1,000.00 0.00 1,000.00 100.00 %0.00101-4000-740279 1,000.00 CONSULTING/ENGINEERING SERVIC…800,000.00 0.00 800,000.00 100.00 %0.00101-4000-740501 800,000.00 CONTRACTS: LEGAL SERVICES 5,000.00 0.00 5,000.00 100.00 %0.00101-4005-740087 5,000.00 CONTRACTS: JANITORIAL 2,800.00 0.00 2,800.00 100.00 %0.00101-4005-740100 2,800.00 CONTRACTS: PEST CONTROL 1,200.00 0.00 1,200.00 100.00 %0.00101-4010-740017 1,200.00 Contracts: Bank Service Charge 2,000.00 0.00 2,000.00 100.00 %0.00101-4010-740025 2,000.00 CONTRACT: COMPUTER PROGRAMS 61,600.00 0.00 61,600.00 100.00 %0.00101-4010-740027 61,600.00 CONTRACTS: LEGAL SERVICES 100,000.00 0.00 100,000.00 100.00 %0.00101-4010-740087 100,000.00 CONTRACTS: JANITORIAL 780.00 0.00 780.00 100.00 %0.00101-4010-740100 780.00 CONTRACTS: COLLECTION 2,000.00 0.00 2,000.00 100.00 %0.00101-4300-740031 2,000.00 CONTRACTS: LEGAL SERVICES 25,000.00 0.00 25,000.00 100.00 %0.00101-4300-740087 25,000.00 CONTRACTS: JANITORIAL 1,000.00 0.00 1,000.00 100.00 %0.00101-4300-740100 1,000.00 CONTRACTS: GPS MONITORING 1,000.00 0.00 1,000.00 100.00 %0.00101-4300-740109 1,000.00 CONTRACT: COMPUTER PROGRAMS 2,000.00 0.00 2,000.00 100.00 %0.00101-5005-740027 2,000.00 DESIGNATED OPERATOR FUELING 1,060.00 0.00 1,060.00 100.00 %0.00101-5005-740094 1,060.00 CONTRACTS: JANITORIAL 900.00 0.00 900.00 100.00 %0.00101-5005-740100 900.00 CONTRACTS: GPS MONITORING 5,600.00 0.00 5,600.00 100.00 %0.00101-5005-740109 5,600.00 CONTRACTS: SAFETY KLEEN 2,000.00 0.00 2,000.00 100.00 %0.00101-5005-740171 2,000.00 CONTRACTS: ECO CHECK ANNUAL T…2,400.00 0.00 2,400.00 100.00 %0.00101-5005-740213 2,400.00 CONTRACTS: TOOL ALLOWANCE 1,000.00 0.00 1,000.00 100.00 %0.00101-5005-740366 1,000.00 CONTRACT: COMPUTER PROGRAMS 2,000.00 0.00 2,000.00 100.00 %0.00101-5010-740027 2,000.00 CONTRACTS: COMM 911 36,000.00 0.00 36,000.00 100.00 %0.00101-5010-740030 36,000.00 CONTRACTS: COUNTY COMMUNIC…3,200.00 0.00 3,200.00 100.00 %0.00101-5010-740036 3,200.00 CONTRACTS: JANITORIAL 900.00 0.00 900.00 100.00 %0.00101-5010-740100 900.00 CONTRACTS: GPS TRACKING 14,000.00 0.00 14,000.00 100.00 %0.00101-5010-740109 14,000.00 CONTRACT: COMPUTER PROGRAMS 3,500.00 0.00 3,500.00 100.00 %0.00101-7000-740027 3,500.00 CONTRACTS: LEGAL SERVICES 500.00 0.00 500.00 100.00 %0.00101-7000-740087 500.00 CONTRACTS: JANITORIAL 900.00 0.00 900.00 100.00 %0.00101-7000-740100 900.00
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 14 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
CONTRACTS: MANAGEMENT SERVI…120,000.00 0.00 120,000.00 100.00 %0.00101-7020-740099 120,000.00 CONTRACTS: ALARMS 1,000.00 0.00 1,000.00 100.00 %0.00101-8000-740016 1,000.00 CONTRACTS: SCHOLARSHIPS 1,000.00 0.00 1,000.00 100.00 %0.00101-8000-740022 1,000.00 Contracts: Bank Service Charge 500.00 0.00 500.00 100.00 %0.00101-8000-740025 500.00 CONTRACT: COMPUTER PROGRAMS 9,000.00 0.00 9,000.00 100.00 %0.00101-8000-740027 9,000.00 CONTRACTS: LEGAL SERVICES 22,000.00 0.00 22,000.00 100.00 %0.00101-8000-740087 22,000.00 CONTRACTS: HVAC MAINTENANCE 6,000.00 0.00 6,000.00 100.00 %0.00101-8000-740092 6,000.00 CONTRACTS: JANITORIAL 13,500.00 0.00 13,500.00 100.00 %0.00101-8000-740100 13,500.00 CONTRACTS: GPS MONITORING 1,500.00 0.00 1,500.00 100.00 %0.00101-8000-740109 1,500.00 CONTRACTS: PEST CONTROL 4,000.00 0.00 4,000.00 100.00 %0.00101-8000-740187 4,000.00 INSTRUCTION PAYMENTS 13,000.00 0.00 13,000.00 100.00 %0.00101-8000-740500 13,000.00 CONTRACTS: GPS MONITORING 8,000.00 0.00 8,000.00 100.00 %0.00101-8050-740109 8,000.00 CONTRACTS: SCHOOL DISTRICT 100,000.00 0.00 100,000.00 100.00 %0.00101-8050-740170 100,000.00 CONTRACTS: PEST CONTROL 5,000.00 0.00 5,000.00 100.00 %0.00101-8050-740187 5,000.00 Category: 740 - CONTRACTUAL Total:0.000.005,719,149.00 5,719,149.00 5,719,149.00 100.00 % Category: 750 - CAPITAL
SOFTWARE AND LICENSING 10,000.00 0.00 10,000.00 100.00 %0.00101-1120-750450 10,000.00 FURNITURE/FIXTURES 1,000.00 0.00 1,000.00 100.00 %0.00101-1155-750060 1,000.00 MACHINERY/EQUIPMENT 12,900.00 0.00 12,900.00 100.00 %0.00101-1157-750070 12,900.00 MACHINERY/EQUIPMENT 10,000.00 0.00 10,000.00 100.00 %0.00101-2025-750070 10,000.00 MACHINERY/EQUIPMENT 10,000.00 0.00 10,000.00 100.00 %0.00101-2205-750070 10,000.00 VEHICLES 12,000.00 0.00 12,000.00 100.00 %0.00101-4005-750080 12,000.00 SOFTWARE AND LICENSING 1,200.00 0.00 1,200.00 100.00 %0.00101-4005-750450 1,200.00 FURNITURE/FIXTURES 15,000.00 0.00 15,000.00 100.00 %0.00101-4010-750060 15,000.00 SOFTWARE AND LICENSING 4,500.00 0.00 4,500.00 100.00 %0.00101-4010-750450 4,500.00 SOFTWARE AND LICENSING 14,000.00 0.00 14,000.00 100.00 %0.00101-5010-750450 14,000.00 FURNITURE/FIXTURES 1,000.00 0.00 1,000.00 100.00 %0.00101-8000-750060 1,000.00 SOFTWARE AND LICENSING 2,000.00 0.00 2,000.00 100.00 %0.00101-8000-750450 2,000.00 Furniture/Fixtures 1,000.00 0.00 1,000.00 100.00 %0.00101-8050-750060 1,000.00 Machinery/Equipment 10,000.00 0.00 10,000.00 100.00 %0.00101-8050-750070 10,000.00 SOFTWARE AND LICENSING 500.00 0.00 500.00 100.00 %0.00101-8050-750450 500.00 Improvements 221,000.00 0.00 221,000.00 100.00 %0.00101-9000-750050 221,000.00 Category: 750 - CAPITAL Total:0.000.00326,100.00 326,100.00 326,100.00 100.00 % Category: 764 - OTHER EXPENSES
UNFUNDED ACCRUED LIABILITY (UA…253,454.00 0.00 253,454.00 100.00 %0.00101-1100-799912 253,454.00 TRANSFERS OUT 955,484.00 0.00 955,484.00 100.00 %0.00101-1100-799999 955,484.00 UNFUNDED ACCRUED LIABILITY (UA…40.00 0.00 40.00 100.00 %0.00101-1105-799912 40.00 UNFUNDED ACCRUED LIABILITY (UA…1,373.00 0.00 1,373.00 100.00 %0.00101-1110-799912 1,373.00 UNFUNDED ACCRUED LIABILITY (UA…98,427.00 0.00 98,427.00 100.00 %0.00101-1120-799912 98,427.00 UNFUNDED ACCRUED LIABILITY (UA…52,731.00 0.00 52,731.00 100.00 %0.00101-1155-799912 52,731.00 UNFUNDED ACCRUED LIABILITY (UA…68,805.00 0.00 68,805.00 100.00 %0.00101-1157-799912 68,805.00 UNFUNDED ACCRUED LIABILITY (UA…159,190.00 0.00 159,190.00 100.00 %0.00101-1160-799912 159,190.00 UNFUNDED ACCRUED LIABILITY (UA…1,890.00 0.00 1,890.00 100.00 %0.00101-2025-799912 1,890.00 UNFUNDED ACCRUED LIABILITY (UA…676,718.00 0.00 676,718.00 100.00 %0.00101-2205-799912 676,718.00 UNFUNDED ACCRUED LIABILITY (UA…948,717.00 0.00 948,717.00 100.00 %0.00101-2500-799912 948,717.00 UNFUNDED ACCRUED LIABILITY (UA…2,800.00 0.00 2,800.00 100.00 %0.00101-4000-799912 2,800.00 UNFUNDED ACCRUED LIABILITY (UA…653.00 0.00 653.00 100.00 %0.00101-4005-799912 653.00 UNFUNDED ACCRUED LIABILITY (UA…152,991.00 0.00 152,991.00 100.00 %0.00101-4010-799912 152,991.00 UNFUNDED ACCRUED LIABILITY (UA…74,127.00 0.00 74,127.00 100.00 %0.00101-4300-799912 74,127.00 UNFUNDED ACCRUED LIABILITY (UA…61,776.00 0.00 61,776.00 100.00 %0.00101-5005-799912 61,776.00 UNFUNDED ACCRUED LIABILITY (UA…374.00 0.00 374.00 100.00 %0.00101-5010-799912 374.00 UNFUNDED ACCRUED LIABILITY (UA…17,213.00 0.00 17,213.00 100.00 %0.00101-7000-799912 17,213.00 UNFUNDED ACCRUED LIABILITY (UA…802.00 0.00 802.00 100.00 %0.00101-8000-799912 802.00 UNFUNDED ACCRUED LIABILITY (UA…611.00 0.00 611.00 100.00 %0.00101-8050-799912 611.00 Category: 764 - OTHER EXPENSES Total:0.000.003,528,176.00 3,528,176.00 3,528,176.00 100.00 % Expense Total:0.000.0046,474,571.00 46,474,571.00 46,474,571.00 100.00 % Fund: 101 - General Fund Surplus (Deficit):0.000.000.00 0.00 0.00 0.00 %
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 15 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 102 - General Fund Capital Improvements
Expense
Category: 750 - CAPITAL
Improvements 200,000.00 0.00 200,000.00 100.00 %0.00102-1100-750050 200,000.00 Category: 750 - CAPITAL Total:0.000.00200,000.00 200,000.00 200,000.00 100.00 % Expense Total:0.000.00200,000.00 200,000.00 200,000.00 100.00 % Fund: 102 - General Fund Capital Improvements Total:0.000.00200,000.00 200,000.00 200,000.00 100.00 %
Budget Report For Fiscal: 2025-2026 Period Ending: 06/30/2026 6/13/2025 3:04:26 PM Page 16 of 128
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 105 - Measure "W"
Revenue
Category: 401 - TAXES
SALES AND USE TAX 9,050,000.00 0.00 -9,050,000.00 100.00 %0.00105-1000-401011 9,050,000.00 Category: 401 - TAXES Total:0.000.009,050,000.00 9,050,000.00 -9,050,000.00 100.00 % Category: 450 - USES OF ASSETS
INTEREST INCOME 1,000.00 0.00 -1,000.00 100.00 %0.00105-1000-450001 1,000.00 Category: 450 - USES OF ASSETS Total:0.000.001,000.00 1,000.00 -1,000.00 100.00 % Revenue Total:0.000.009,051,000.00 9,051,000.00 -9,051,000.00 100.00 % Expense
Category: 764 - OTHER EXPENSES
TRANSFERS OUT 9,050,000.00 0.00 9,050,000.00 100.00 %0.00105-1100-799999 9,050,000.00 Category: 764 - OTHER EXPENSES Total:0.000.009,050,000.00 9,050,000.00 9,050,000.00 100.00 % Expense Total:0.000.009,050,000.00 9,050,000.00 9,050,000.00 100.00 % Fund: 105 - Measure "W" Surplus (Deficit):0.000.001,000.00 1,000.00 -1,000.00 100.00 %