CITY OF HOLLISTER
CITY COUNCIL AGENDA
REGULAR MEETING
Monday, December 15, 2025, 5:30 p.m.
City Council Chamber, City Hall
375 Fifth Street, Hollister, CA 95023
Roxanne Stephens, Mayor Jim Pia, Interim City Manager Rudy Picha, Council Member, District 1 Jennifer P. Thompson, City Attorney Rolan Resendiz, Council Member, District 2
Dolores Morales, Council Member, District 3
Priscilla de Anda, Council Member, District 4
Gordon Machado, City Treasurer
Special and Regular Meeting of the Hollister City Council 5:30 PM Special Meeting- Closed Session
6:30 PM Regular Meeting
As of January 1, 2023, the Levine Act (Government Code Section 84308) applies to City Council proceedings involving a license, permit, or other entitlement for use.
Pursuant to Government Code Section 84308, no Council Member shall accept, solicit, or direct a contribution of more than $500 from any party or their agent, or from any participant or their agent, while a proceeding involving a license, permit, or other entitlement for use is pending before the City or for 12 months after a final decision is rendered in that proceeding. Any Council Member who has received a contribution of more than $500 within the preceding 12 months from a party or their agent, or from a participant or their agent, shall disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use their official position to influence the decision.
Pursuant to Government Code Section 84308(d), any party to a covered proceeding before the Council is required, and any participant to such a proceeding is strongly urged, to disclose on the record of the proceeding any contribution, including aggregated contributions, of more than $500 made within the preceding 12 months by them or their agent to any Council Member. The disclosure must include the name of the party or participant and any other person making the contribution, if any; the name of the recipient; the amount of the contribution; and the date the contribution was made.
The disclosure shall occur in the manner required under Government Code Section 84308 and any applicable state or local regulations, opinions, or policies. No party or their agent, and no participant or their agent, shall make a contribution of more than $500 to any Council Member during the proceeding or for 12 months after a final decision is rendered in that proceeding.
The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the requirements of the law.
NOTICE TO PUBLIC
Persons who wish to address the City Council are asked to complete a speaker’s card and give it to
the City Clerk before addressing the City Council. Those who wish to address the City Council on an agenda item will be heard when the presiding officer calls for comments from the audience. City related items not on the agenda will be heard under the Public Input section of the agenda. Following recognition, persons desiring to speak are requested to advance to the podium and state their name and address. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9. After hearing audience comments, the public portion of the meeting will be closed, and the matter brought to the City Council for discussion.
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)
Requests to make presentations to the City Council should be submitted to the City Clerk’s Office at least ten days before the City Council meeting. It is customary for City staff members to review such matters before the formal presentation so that the City Council may have the benefit of all available data. PowerPoint presentations must be presented to the City Clerk by noon on the day of the City Council meeting.
The public may watch the meeting via live stream at:
City of Hollister Website
https://pub-hollister.escribemeetings.com/
Community Media Access Partnership (CMAP):
http://cmaptv.com/government/
City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489
Public Participation:
The public may attend meetings.
NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)
If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification of 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].
City of Hollister City Council Meeting
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)
Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or recorded or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.
To access written translation during the meeting, please click this link:
Para acceder a la traducción durante la reunión, por favor haga clic en el enlace:
https://attend.wordly.ai/join/NLJC-7137
City of Hollister City Council Meeting
1.CALL TO ORDER
2.ROLL CALL
3.CLOSED SESSION
3.1 PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT PURSUANT TO
GOVERNMENT CODE SECTION 54957
Title: City Manager
3.2 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to paragraph (2) of subdivision (d) of section 54956.9 of the Government Code.
1 case – Notice of Violation from the Department of Housing and Community Development
3.3 CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8
Property: 190 Maple Ave., Hollister, CA 95023
Agency Negotiator: Jim Pia, Interim City Manager
Under Negotiation: Purchase Terms and Conditions
4.PLEDGE OF ALLEGIANCE
5.CLOSED SESSION REPORT
6.PUBLIC INPUT FOR ITEMS NOT ON THE AGENDA
This is the time for anyone in the audience to speak on any item not on the agenda and within the subject matter jurisdiction of the council. Speaker cards are available in the lobby, and are to be completed and given to the City Clerk before speaking. When the City Clerk calls your name, please come to the podium, state your name and city for the record, and speak to the City Council. If you are joining us by Zoom, please click on the bottom of your screen to raise your hand. If you are joining us by Zoom using a cell phone, please press *9.
Each speaker will be limited to three (3) minutes with a maximum of 30 minutes per subject.
Please note that state law prohibits the City Council from discussing or taking action on any item not on the agenda.
7.CONSENT ITEMS
All items listed under consent agenda will be enacted by one motion authorizing actions indicated for those items so designated. There will be no separate discussion of these items unless requested by a member of the City Council, a staff member, or a member of the public. There will be one public comment period for all items on the Consent Agenda.
7.1 APPROVE THE DECEMBER 1, 2025 SPECIAL/REGULAR MEETING MINUTES
7.2 WARRANT REGISTER DECEMBER 15, 2025
RECOMMENDED ACTION:
Ratify and approve the Warrant Registers for the General-Special-Enterprise- Assessments funds attached.
7.3 AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE CONTRACT WITH City of Hollister City Council Meeting
THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
RECOMMENDED ACTION:
Adopt an ordinance authorizing an amendment to the contract between the City of Hollister and the Board of Administration of the Public Employees’ Retirement System.
7.4 A RESOLUTION APPROVING THE CITY OF HOLLISTER PARTICIPATION IN THE
AMERICAN AIR ADVANTAGE CONSORTIUM FOR A SUBMISSION TO THE FAA eVTOL INTEGRATION PILOT PROGRAM
RECOMMENDED ACTION:
Adopt a resolution:
1. Approving the City of Hollister participation in the American Air Advantage (A3) Consortium and in the December 19, 2025, Federal Aviation Administration (FAA) eVTOL Integration Pilot Program (eIPP) submission; and
2. Authorizing the Airport Director to execute a non-binding Letter of Commitment (LOC) on behalf of the Hollister Municipal Airport; and
3. Authorizing the Interim City Manager to execute a non-binding Memorandum of Understanding (MOU) on behalf of the City of Hollister; and
4. Directing staff to continue engagement with the Monterey Bay Tech Hub and the (A3) consortium and return to Council with periodic updates as the FAA evaluation process advances.
7.5 A RESOLUTION APPROVING COMMUNITY FACILITIES DISTRICT NO. 2 (POLICE AND FIRE SERVICES) FISCAL YEAR 2024/25 ANNUAL ACCOUNTABILITY REPORT
RECOMMENDED ACTION:
Adopt a resolution approving the CFD 2 Accountability Report for Fiscal Year 2024/25.
7.6 A RESOLUTION APPROVING COMMUNITY FACILITIES DISTRICT NO. 4 (PUBLIC FACILITIES SERVICES) FISCAL YEAR 2024/25 ANNUAL ACCOUNTABILITY REPORT
RECOMMENDED ACTION:
Adopt a resolution approving the CFD 4 Accountability Report for Fiscal Year 2024/25.
7.7 A RESOLUTION APPROVING COMMUNITY FACILITIES DISTRICT NO. 5 (POLICE AND FIRE SERVICES) FISCAL YEAR 2024/25 ANNUAL ACCOUNTABILITY REPORT
RECOMMENDED ACTION:
Adopt a resolution approving the CFD 5 Accountability Report for Fiscal Year 2024/25.
7.8 A RESOLUTION ALLOCATING FUNDS FROM FIRE IMPACT FEES TO MAKE
FULL PAYMENT FOR INCOMING TILLER TRUCK
RECOMMENDED ACTION:
Adopt a resolution authorizing a budget adjustment to appropriate the full contract cost for the Rosenbauer Tiller Truck from Fund 713 (CFD #5), consistent with Council direction in Resolution 2024-76.
7.9 A RESOLUTION ACKNOWLEDGING HOLLISTER FIRE DEPARTMENT City of Hollister City Council Meeting
PERFORMED ANNUAL INSPECTIONS PURSUANT TO SECTION 13146.4 OF THE
CALIFORNIA HEALTH AND SAFETY CODE AND ACCEPTING THE COMPLIANCE
REPORTING FOR STATE MANDATED LOCAL PROGRAMS FOR SENATE BILL NO. 1205
RECOMMENDED ACTION:
Adopt a resolution accepting the compliance reporting for state-mandated local programs for Senate Bill No. 1205 pursuant to Section 13146.4 of the Health and Safety Code, relating to fire protection regarding certain occupancies annual inspections.
7.10 A RESOLUTION ACCEPTING ASSET FORFEITURE DISTRIBUTION FROM UNIFIED NARCOTICS ENFORCEMENT TEAM (UNET) OF $34,934.84 AND
BUDGET ADJUSTMENT REQUEST FOR THE PURCHASE OF A MOBILE
SURVEILLANCE SYSTEM FOR THE POLICE DEPARTMENT
RECOMMENDED ACTION:
Adopt a resolution authorizing the acceptance of $34,934.84 from asset forfeiture cases from prior UNET investigations for the purchase in this fiscal year (25-26) of a mobile surveillance system for the police department.
8.PUBLIC HEARINGS
8.1 AN ORDINANCE REPEALING CHAPTER 16.64 GROWTH MANAGEMENT
PROGRAM IN ITS ENTIRETY
RECOMMENDED ACTION:
Introduce an Ordinance repealing Chapter 16.64 Growth Management Program from the Municipal Code and schedule a second reading and adoption for the January 5, 2026, City Council meeting.
9.COUNCIL BUSINESS
9.1 A RESOLUTION APPROVING AN AGREEMENT WITH ROADSHOWS INC. FOR OPERATIONAL MANAGEMENT SERVICES FOR THE 2026 HOLLISTER
INDEPENDENCE RALLY
RECOMMENDED ACTION:
Adopt a resolution approving an agreement with Roadshows Inc. for operational management services for the 2026 Hollister Independence Rally and authorize the City Manager to finalize and execute the agreement.
9.2 A RESOLUTION APPROVING AN AGREEMENT WITH TJKM FOR THE
DEVELOPMENT OF A SAFETY ACTION PLAN AND GRANT ADMINISTRATION FOR THE SAFE STREETS FOR ALL (SS4A) GRANT
RECOMMENDED ACTION:
Adopt a resolution approving an agreement with TJKM to develop a Safety Action Plan and provide grant administration for the SS4A Grant.
9.3 A RESOLUTION APPROVING THE CITY COUNCIL MEETING CALENDAR FOR 2026
RECOMMENDED ACTION:
Adopt a resolution approving the 2026 City Council meeting calendar to assist with the scheduling of City Council meetings.
9.4 A RESOLUTION AUTHORIZING CITY STAFF TO WORK WITH THE PLANNING City of Hollister City Council Meeting
COMMISSION TO REVISIT THE PROCESS AND BYLAWS OF THE PLANNING
COMMISSION AND BRING BACK PROPOSED CHANGES FOR COUNCIL ACTION RECOMMENDED ACTION:
Without having specific information as to what proposed changes could be examined, it is not recommended that the City Council adopt a resolution authorizing City staff to work with the Planning Commission to revisit the process and Bylaws of the Planning Commission and bring back proposed changes for Council action.
10.INFORMATIONAL REPORTS
Reports on compensable meetings attended. Brief reports or announcements concerning activities of members of the City Council and staff; opportunity to refer public or Council questions to staff for information; request staff to report to the Council on a matter at a future meeting; or direct staff to place a matter on a future agenda. Items in this category are for discussion and direction to staff only. No final policy action will be taken by the Council.
10.1 COMMITTEE ASSIGNMENTS
Receive oral reports from members regarding the activities of various Ad Hoc and Standing City Council Committees.
10.2 COUNCIL REPORTS
Receive informational reports from the City Council
1.CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
10.3 CITY MANAGER REPORT
1.UPDATED CITY COUNCIL PROJECTS
11.ADJOURNMENT
12.VERIFICATION OF AGENDA POSTING
The agenda for the City Council of the City of Hollister Special and Regular meeting of December 15, 2025 was posted on the bulletin board at City Hall on December 11, 2025 per Government Code Section 54954.2.
City of Hollister City Council Meeting
PUBLIC PARTICIPATION NOTICE
The public may attend meetings in person or watch meetings via live stream at:
City of Hollister Website:
https://hollister.ca.gov/government/agendas___minutes.php
Community Media Access Partnership (CMAP):
http://cmaptv.com/watch/
City of Hollister YouTube Channel:
https://www.youtube.com/@cityofhollistercalifornia1489
NOTICE: The City Council will hold its public meetings in person, with a virtual option for public participation based on availability. The City of Hollister utilizes Zoom teleconferencing technology for virtual public participation; however, we make no representation or warranty of any kind, regarding the adequacy, reliability, or availability of the use of this platform in this manner. Participation by members of the public through this means is at their own risk. (Zoom teleconferencing may not be available at all meetings.)
If you wish to make a public comment remotely during the meeting, please use the zoom registration link below:
https://us02web.zoom.us/webinar/register/WN_MNOr95ZCQrWzERqd5zRuwQ
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (831) 636-4300. Notification 48 hours prior to the meeting will enable the City to attempt to make reasonable arrangements to ensure accessibility to this meeting [28 CFR 35.102-35.104 ADA Title II].
Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at City Hall, 375 Fifth Street, Hollister, Monday through Friday, 8:30 a.m. to noon, 1:00 p.m. to 4:30 p.m. (City Hall is closed between 12:00 and 1:00 p.m.)
Notice to anyone attending any public meeting: The meeting may be broadcast live on Cable Channel 17 and/or videotaped or photographed. Recent City Council meetings may also be viewed at www.CMAP.com and periodically on Cable Channel 17.
To access written translation during the meeting, please scan the QR Code or click this link | Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
https://attend.wordly.ai/join/NLJC-7137
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir
Use a headset on your phone for audio or read the transcript on your device. | Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.
1 City Council of the City of Hollister
Minutes of the Regular Meeting
December 1, 2025, 6:00 p.m.
City Council Chamber, City Hall
375 Fifth Street, Hollister, CA 95023
Members Present: Roxanne Stephens, Mayor
Rudy Picha, District 1
Rolan Resendiz, District 2
Dolores Morales, District 3
Priscilla de Anda, District 4
_____________________________________________________________________
1. CALL TO ORDER
Mayor Stephens called the regular meeting of the City Council of the City of Hollister to order at 6:01 p.m.
2. ROLL CALL
3. CLOSED SESSION
City Attorney Jennifer Thompson read the closed session item titles.
Mayor Stephens opened public comment at 6:02 p.m.
There were no speakers for the closed session agenda items.
Mayor Stephens closed public comment at 6:02 p.m.
3.1 CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1)
Precision Grade, Inc. vs. City of Hollister
City of Hollister vs. Precision Grade, Inc. and Everest Reinsurance Company
Case No. CU-24-00290
3.2 CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT
TO GOVERNMENT CODE SECTION 54956.8
Property: 190 Maple Ave., Hollister, CA 95023
Agency Negotiator: Jim Pia, Interim City Manager
Under Negotiation: Purchase Terms and Conditions
The City Council convened into closed session at 6:03 p.m.
2 4. PLEDGE OF ALLEGIANCE
Councilmember de Anda led the Pledge of Allegiance.
5. CLOSED SESSION REPORT
City Attorney Jennifer Thompson reported in closed session, the City Council voted unanimously to approve a settlement agreement between Precision Grade, Inc., Sierra Traffic Markings, Inc., and the City of Hollister. According to the terms of the settlement agreement, the City shall make a payment of $72,500 to Sierra Markings, Inc. Precision Grade, Inc. shall make a payment of $27,500 to Sierra Markings, Inc. and the City shall retain the remaining balance due under the underlying construction agreement in the amount of $179,228.75. Precision and Sierra waive any claim, demand, or entitlement to the remaining balance due.
6. PUBLIC INPUT FOR ITEMS NOT ON THE AGENDA
Rigo spoke regarding the work of the Food Not Bombs Hollister organization and expressed concern regarding regulation by San Benito County that contradicts regulations included in California Senate Bill 634 related to providing food shares to residents.
7. CONSENT ITEMS
Moved by: Council Member Resendiz
Seconded by: Council Member Picha
The consent calendar items are approved as presented.
Ayes (5): Mayor Stephens, Council Member Picha, Council Member Resendiz, Council Member Morales, and Council Member de Anda
Carried (5 to 0)
7.1 APPROVE NOVEMBER 17, 2025 REGULAR MEETING MINUTES
7.2 WARRANT REGISTER
Moved by: Council Member Resendiz
Seconded by: Council Member Picha
Ratify and approve the Warrant Registers for the General-Special- Enterprise-Assessment Funds attached.
Carried
7.3 A RESOLUTION APPROVING THE ACCEPTANCE AND
RECORDATION OF AN AVIGATION EASEMENT FOR POLAR
SERVICE COMPANY (APN 051-162-0020) LOCATED AT 1901 LANA WAY
3 Moved by: Council Member Resendiz
Seconded by: Council Member Picha
Adopt a resolution approving the acceptance and recordation Carried
7.4 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF HOLLISTER AND JOBY AERO, INC. FOR AN AIRPORT ACCESS
PERMIT
Moved by: Council Member Resendiz
Seconded by: Council Member Picha
Adopt a resolution approving an agreement between the City of Hollister and Joby Aero, Inc. for an Airport Access Permit, contingent upon Federal Aviation (FAA) concurrence and authorizing the Interim City Manager or City Manager to finalize the location prior to FAA submittal and to execute the agreement subject to FAA concurrence.
Carried
7.5 A RESOLUTION APPROVING A LEASE AGREEMENT FOR USE OF A
SECTION OF BROWNS ALLEY FOR OUTDOOR DINING WITH CASEY
MUNOZ
Moved by: Council Member Resendiz
Seconded by: Council Member Picha
Adopt a resolution authorizing the Mayor to execute a lease agreement for use of a section of Browns Alley for outdoor dining with Casey Munoz.
Carried
7.6 A RESOLUTION APPROVING THE PURCHASE OF A FIRE
APPARATUS
Moved by: Council Member Resendiz
Seconded by: Council Member Picha
Adopt a resolution authorizing the City Manager to initiate the purchase of one Type 1 Rosenbauer Fire engine and negotiate the associated financing terms, with final financing terms to be returned to the City Council for formal approval.
Carried
7.7 A RESOLUTION APPROVING THE MID-MANAGEMENT EMPLOYEES SALARY & BENEFITS PLAN EFFECTIVE JULY 1, 2025
4 Moved by: Council Member Resendiz
Seconded by: Council Member Picha
Adopt a resolution approving the amendments to the Mid -Management Employees Salary & Benefits Plan effective July 1, 2025.
Carried
8. COUNCIL BUSINESS
8.1 SELECTION AND OATH FOR MAYOR PRO TEMPORE
City Clerk Jennifer Woodworth provided the staff report.
Mayor Stephens opened public comment at 6:39 p.m.
There were no speakers for this item.
Mayor Stephens closed public comment at 6:39 p.m.
Moved by: Council Member Resendiz
Seconded by: Council Member Morales
Select Councilmember Priscilla de Anda to serve as Mayor Pro Tempore (Vice Mayor) for the 2026 calendar year.
Carried
9. INFORMATIONAL REPORTS
9.1 COMMITTEE ASSIGNMENTS
Councilmember Resendiz reported on a meeting of the San Benito Council of Governments (SBCOG) where Gavilan College students spoke regarding the need for public transportation.
Councilmember Morales reported the Integrated Waste Management and Central Coastal Community Energy bodies will be meeting in the coming weeks.
Councilmember Picha reported all members of the Council attended the Lights On parade.
Mayor Stephens reported she and the Interim City Manager began meeting with Amazon to discuss potential community partnerships.
9.2 COUNCIL REPORTS
1. CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS
Councilmember Resendiz - Revisions to Planning Commission Bylaws
5 Councilmember Resendiz provided comments regarding the need to review the Planning Commission's bylaws and processes.
By consensus, the City Council directed staff to bring a future agenda item regarding review Planning Commission bylaws.
9.3 CITY MANAGER REPORT
Interim City Manager Jim Pia thanked staff and the Hollister Downtown Association for their work to organize the Lights On parade.
1. UPDATED CITY COUNCIL PROJECTS
10. SWEARING IN OF MAYOR PRO TEMPORE
City Clerk Jennifer Woodworth swore in Councilmember Priscilla de Anda to serve as Mayor Pro Tempore.
11. ADJOURNMENT
Mayor Stephens adjourned the meeting at 6:54 p.m.
Jennifer Woodworth, City Clerk
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: December 15, 2025
REPORT # Finance-2025-27
AGENDA ITEM: WARRANT REGISTER DECEMBER 15, 2025
DEPARTMENT: Adminstrative Services
DEPARTMENT HEAD: Grizelle Gonzalez, Management Analyst
STAFF CONTACT: Maricela Romero, Accounting Tech II
RECOMMENDED ACTION: Ratify and approve the Warrant Registers for the General-Special-Enterprise-Assessments funds attached.
FISCAL IMPACT: 25/26
ATTACHMENTS:
1. Expense Approval Register AP 11-6-25
2. Expense Approval Register AP 11-13-25
3. Expense Approval Register AP 11-13-25 (2)
4. Expense Approval Register PYR 11-19-25
5. Expense Approval Register AP 11-19-25
6. Expense Approval Register AP 11-20-25
7. Expense Approval Register DP 11-20-25
8. Expense Approval Register DP 11-20-25 (2)
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: December 15, 2025
REPORT # City Clerk-2025-56
AGENDA ITEM: AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE CONTRACT WITH THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
DEPARTMENT: City Clerk
DEPARTMENT HEAD: Jennifer Woodworth, City Clerk
STAFF CONTACT: Jennifer Woodworth, City Clerk
RECOMMENDED ACTION: Adopt an ordinance authorizing an amendment to the contract between the City of Hollister and the Board of Administration of the Public Employees’ Retirement System.
DISCUSSION: On November 17, 2025, the City Council introduced an ordinance authorizing an amendment to the contract between the City of Hollister and the Board of Administration of the Public Employees’ Retirement System.
A second reading and adoption of the ordinance is required.
The California Public Employees’ Retirement System (CalPERS) maintains specific requirements with its contracts with agencies, including Hollister. In September, CalPERS notified the City its pension contract must be amended in order to incorporate the language reflecting the provisions outlined under the Public Employees’ Pension Reform Act of 2013 (PEPRA). The City of Hollister, through this action, is working with CalPERS to ensure ongoing pension contract compliance.
FISCAL IMPACT: None – The taking of this action and amending the pension contract will not require a charge to the City.
PREVIOUS COUNCIL OR COMMISSION ACTION: On November 17, 2025, the City Council introduced the ordinance.
CEQA: Not a project under CEQA.
ATTACHMENTS:
1. Ordinance
2. Exhibit A – Contract
3. Correspondence with CalPERS
ORDINANCE NO. ______
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE
CITY OF HOLLISTER AND THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
WHEREAS, the City entered into a contract with the California Public Employees’ Retirement System (CalPERS) in 1962 and numerous amendments since that date; and
WHEREAS, an amendment to the CalPERS contract is needed.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF HOLLISTER DOES ORDAIN AS FOLLOWS:
Section 1.
That an amendment to the contract between th e City Council of the City of Hollister and the Board of Administration, California Public Employees' Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit, and by such reference made a part hereof as though herein set out in full.
Section 2.
The City Manager of the City of Hollister is hereby authorized, empowered, and directed to execute said amendment for and on behalf of the said Agency.
Section 3.
The City Clerk has prepared and published, at least five days before the date of adoption, a summary of this ordinance once in a newspaper of general circulation printed and published in San Benito County and circulated in the City of Hollister and thenceforth and thereafter the same shall be in full force and effect.
Section 4.
This Ordinance shall take effect 30 days after the date of its adoption by the City Council of the City of Hollister.
Ordinance No. XXXX
INTRODUCED at a regular City Council meeting on November 17, 2025 and ADOPTED as an ordinance of the City of Hollister at a regular City Council meeting on December 15, 2025 by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
________________________________
Roxanne Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
______________________________ ________________________________ Jennifer Woodworth, MMC, City Clerk Jennifer Thompson, City Attorney
I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Ordinance No. XXXX is an original ordinance, or true and correct copy of a City ordinance, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on December 15, 2025, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on December 15, 2025.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
1 Subject:Request to Amend Pension Contract to Include PEPRA Provisions P.O. Box 942715 Sacramento, CA
94229-2715
888 CalPERS (or 888-225-7377)
TTY: (877) 249-7442
www.calpers.ca.gov
California Public Employees’ Retirement System
September 19, 2025
Brett I Miller
City of Hollister
Subject: Request to Amend Pension Contract to Include PEPRA Provisions Dear Brett,
The purpose of this letter is to request that your agency amend its pension contract with the California Public Employees’ Retirement System (CalPERS) to incorporate the language reflecting the new provisions outlined under the Public Employees’ Pension Reform Act of 2013 (PEPRA).
In 2013, CalPERS implemented mandated benefit formulas to align with the changes set forth by PEPRA.
These include reduced benefit formulas and increased retirement age provisions, resulting in new defined benefit formulas for all new miscellaneous (non-safety) and safety members. At the time of the implementation, no formal contract amendment was required for our contracting agencies. However, since then, many agencies have amended their contracts to include the PEPRA language. According to our records, your agency has not amended its contract to reflect these changes.
CalPERS would like to work with your agency to amend your contract within the next year to ensure that the contract aligns with the changes under PEPRA. To initiate the process of amending the contract, please email the Pension Contract Program staff at [email protected].
For more information on PEPRA and its impact on current and future CalPERS members, please visit the Pension Reform Impacts page on the CalPERS website at www.calpers.ca.gov .
If you have any questions or concerns regarding this request, please contact us directly at (916) 795- 1024 or via email at [email protected].
Sincerely,
You don't often get email from [email protected]. Learn why this is important
2 Melody Benavides, Chief
Pension Contracts & Prefunding Programs Division
Financial Office
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: December 15, 2025
REPORT # Airport-2025-33
AGENDA ITEM: A RESOLUTION APPROVING THE CITY OF HOLLISTER
PARTICIPATION IN THE AMERICAN AIR ADVANTAGE CONSORTIUM FOR A SUBMISSION TO THE FAA eVTOL INTEGRATION PILOT PROGRAM
DEPARTMENT: Airport
DEPARTMENT HEAD: Jeff Crechriou, Airport Director
STAFF CONTACT: Jeff Crechriou, Airport Director
RECOMMENDED ACTION: Adopt a resolution:
1. Approving the City of Hollister participation in the American Air Advantage (A3) Consortium and in the December 19, 2025, Federal Aviation Administration (FAA) eVTOL Integration Pilot Program (eIPP) submission; and
2. Authorizing the Airport Director to execute a non-binding Letter of Commitment (LOC) on behalf of the Hollister Municipal Airport; and
3. Authorizing the Interim City Manager to execute a non-binding Memorandum of Understanding (MOU) on behalf of the City of Hollister; and
4. Directing staff to continue engagement with the Monterey Bay Tech Hub and the (A3) consortium and return to Council with periodic updates as the FAA evaluation process advances.
DISCUSSION: In March 2024, the City of Hollister and the Hollister Municipal Airport were invited to participate in and began participation in the Monterey Bay Tech Hub (MBTH) initiative, identifying Advanced Air Mobility (AAM) and related aviation technologies as a priority sector for long-term economic development, workforce opportunity, and innovation-led growth within the region.
Since that time, Hollister Municipal Airport has continued to strengthen its role as a regional testbed for emerging aviation technologies. The Airport currently hosts Wisk Aero, a leading U.S.-based autonomous eVTOL developer, and is in active discussions with another U.S.-based OEM advancing piloted and autonomous AAM aircraft. Hollister is also a central node in the NASA Hollister Uncrewed Traffic Management (UTM) Ecosystem, positioning the Airport as a nationally recognized location for unmanned traffic management research, autonomous operations testing, and future AAM integration.
In June 2025, the President issued Executive Order 14307 – Unleashing American Drone Dominance (included in the eIPP SIR), directing the U.S. Department of Transportation and FAA to establish the eVTOL Integration Pilot Program (eIPP) to accelerate the safe deployment of eVTOL and advanced air mobility aircraft in the United States. The FAA subsequently issued a national Screening Information Request (SIR 697DCK -25-R- 00445) and published program FAQs describing expectations, eligibility, and selection criteria.
The City of Hollister has been invited to participate in the American Air Advantage (A3) Consortium, a multi-jurisdictional, multi-OEM partnership formed to submit a coordinated regional proposal to the FAA eIPP by the December 19, 2025, deadline, by signing a LOC and MOU for the submission.
The American Air Advantage (A3) Consortium is a statewide collaboration coordinated by Monterey Bay DART (a MBTH Founder), with the Caltrans Division of Aeronautics as the lead applicant, together with Contra Costa Transportation Authority (CCTA), OEMs, airports, universities, emergency response agencies, and technology integrators. The consortium is designed to demonstrate eVTOL integration across three u se cases emphasized by the FAA:
1. Air Taxi Operations
2. Autonomous Cargo and Logistics
3. Medical Response and Rural EMS Mobility
The A3 Consortium aligns closely with the FAA’s eIPP evaluation criteria, including public–private partnership structures, multi-county and regional operations, and the inclusion of type-certifiable aircraft developed by U.S.-based companies.
The Airport is uniquely positioned for inclusion in the A3 Consortium and eIPP proposal due to:
● Existing OEM partnerships, including Wisk Aero’s ongoing autonomous flight testing.
● Active discussions with Joby Aviation, further enhancing Hollister’s strategic importance.
● The Airport’s central location is within NASA’s Hollister UTM Ecosystem, which provides the FAA with valuable data on airspace integration, safety, automation, and community impacts.
● Existing infrastructure, including long runways, available space for hangar development, and available hangar capacity, controlled access, and compatible land-use patterns.
Participation strengthens the City’s long-term AAM economic development strategy, pursued since 2024, and supports Hollister’s position as a regional innovation hub.
The MOU and LOC formalize the City’s collaboration and indicate readiness to support operational planning, coordination, and data-sharing (as appropriate) during the pilot program. Both documents are non-binding, impose no financial obligation, and may be withdrawn at any time.
FISCAL IMPACT: There are no immediate fiscal impacts associated with signing the MOU or Letter of Commitment. Participation will be limited to existing City and Airport staff time, primarily through coordination, planning support, and engagement in consortium activities. Any future funding commitments, should they arise, would return to Council for approval.
PREVIOUS COUNCIL OR COMMISSION ACTION: N/A
CEQA: N/A
ATTACHMENTS:
1. Resolution
2. Letter of Commitment
3. Memorandum of Understanding
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
APPROVING THE CITY OF HOLLISTER PARTICIPATION IN THE
AMERICAN AIR ADVANTAGE CONSORTIUM FOR A SUBMISSION TO
THE FAA eVTOL INTEGRATION PILOT PROGRAM
WHEREAS, in March 2024, the City of Hollister and the Hollister Municipal Airport were invited to participate in and began participation in the Monterey Bay Tech Hub (MBTH) initiative, identifying Advanced Air Mobility (AAM) and related aviation technologies as a priority sector for long-term economic development, workforce opportunity, and innovation-led growth within the region; and
WHEREAS, in June 2025, the President issued Executive Order 14307 – Unleashing American Drone Dominance (included in the eIPP SIR), directing the U.S. Department of Transportation and Federal Aviation Administration (FAA) to establish the eVTOL Integration Pilot Program (eIPP) to accelerate the safe deployment of eVTOL and advanced air mobility aircraft in the United States. The FAA subsequently issued a national Screening Information Request (SIR 697DCK -25-R-00445) and published program FAQs describing expectations, eligibility, and selection criteria; and
WHEREAS, the City of Hollister has been invited to participate in the American Air Advantage (A3) Consortium, a multi-jurisdictional, multi-OEM partnership formed to submit a coordinated regional proposal to the FAA eIPP by the December 19, 2025, deadline, by executing a LOC and MOU for the submission; and
WHEREAS, the American Air Advantage (A3) Consortium is a statewide collaboration coordinated by Monterey Bay DART (a MBTH Founder), with the Caltrans Division of Aeronautics serving as the lead applicant, together with Contra Costa Transportation Authority (CCTA), OEMs, airports, universities, emergency response agencies, and technology integrators. The consortium is designed to demonstrate eVTOL integration across three use cases emphasized by the FAA: 1) Air Taxi Operations, 2) Autonomous Cargo and Logistics, and 3) Medical Response and Rural EMS Mobility; and
WHEREAS, the A3 Consortium aligns closely with the FAA’s eIPP evaluation criteria, including public–private partnership structures, multi-county and regional operations, and the inclusion of type-certifiable aircraft developed by U.S.-based companies; and
WHEREAS, participation strengthens the City’s long-term AAM economic development strategy pursued since 2024 and supports Hollister’s position as a regional innovation hub; and
WHEREAS, the Memorandum of Understanding (MOU) and Letter of Commitment (LOC) formalize the City’s collaboration and indicate readiness to support operational planning, coordination, and data-sharing (as appropriate) during the pilot program. Both documents are non-binding, impose no financial obligation, and may be withdrawn at any time; and
Resolution No. 2025-XX
WHEREAS, there are no immediate fiscal impacts associated with signing the MOU or LOC. Participation will be limited to existing City and Airport staff time, primarily through coordination, planning support, and engagement in consortium activities. Any future funding commitments, should they arise, would return to Council for approval .
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby:
1. Approve the City of Hollister's participation in the American Air Advantage (A3) Consortium and in the December 19, 2025, Federal Aviation Administration (FAA) eVTOL Integration Pilot Program (eIPP) submission; and
2. Authorize the Airport Director to execute a non -binding Letter of Commitment (LOC) on behalf of the Hollister Municipal Airport; and
3. Authorize the Interim City Manager to execute a non-binding Memorandum of Understanding (MOU) on behalf of the City of Hollister; and
4. Direct staff to continue engagement with the Monterey Bay Tech Hub and the (A3) consortium and return to Council with periodic updates as the FAA evaluation process advances.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on December 15, 2025, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Roxanne Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney
Resolution No. 2025-XX
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on December 15, 2025, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on December 15, 2025.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
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City of Hollister
Hollister Municipal Airport
60 Airport Drive, Hollister, CA. 95023 Telephone (831) 636-4365 Fax (831) 636-4366
Letter of Commitment
American Air Advantage
Airport Partner Organization: City of Hollister/Hollister Municipal Airport (CVH)
Date: December 1, 2025
To the Selection Committee and Consortium Leadership:
This Letter of Commitment formally outlines the specific facility and operational resources that Hollister Municipal Airport commits to provide as a partner in the North-Central California eIPP Consortium. This commitment is made in support of the Consortium's goal to accelerate the safe and efficient integration of Electric Vertical Take-Off and Landing (eVTOL) and Advanced Air Mobility (AAM) operations into the National Airspace System (NAS).
This document affirms the intent of Hollister Municipal Airport to support and commit resources pertaining to planning, permitting, infrastructure integration, operations, and community engagement.
Committed Resources and Support
Hollister Municipal Airport agrees to contribute the following resources and support for the duration of its participation in the eIPP if awarded, or as specified below:
Available Hours of Operation — The Airport Office operates weekdays, 7 am to 4 pm PST. The Airport is open for flights 7 days a week, 24 hours a day.
Operational Support — The Airport has no anticipated limits to the number of test flights we can safely support for aircraft operating within NAS.
Air Traffic Management (ATM) — The Airport commits to coordinating with the lead applicant and Federal Aviation Administration (FAA) on all air traffic management protocols.
Apron Space/Vertiport Access —The Airport is working to identify a specific area on the airfield committed to eVTOL staging, loading, and unloading.
Charging Infrastructure — The Airport is working to incorporate 480kv, three phase charging system into our airfield planning, but no public use aircraft charging system currently exists on the airfield.
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Hangar/Maintenance Space — The Airport has limited hangar space available for secure overnight parking or minor maintenance for eVTOL aircraft.
Local Permitting Support — The Airport will work with the City to expedite municipal permitting and Airport approvals for infrastructure installation to support AAM flight operations.
Public Safety Coordination — The Airport is committed to coordinating with municipal and local public safety/security agencies and other applicable stakeholders on AAM operations.
Duration and Nature of Commitment
This Letter of Attestation documents the intent of Hollister Municipal Airport to participate in good faith throughout the proposal development, submission, and pilot-program implementation period under the FAA’s eIPP framework.
Should you require additional documentation, please feel free to contact us.
Point of Contact
Name Title Email Phone
Jeff Crechriou Airport Director [email protected] (831) 902-7433
Authorized Signature
______________________________________ _________________ Jeff Crechriou Date
Airport Director
Hollister Municipal Airport
City of Hollister
Accelerating Innovation, Jobs, and Security through AAM Integration
Memorandum of Understanding
Between Caltrans Division of Aeronautics (Lead Applicant) and Partners of the American Air Advantage Consortium
Effective Date: December 2, 2025
Duration: Through Program Conclusion
1. Purpose
This non-binding Memorandum of Understanding (MOU) establishes a collaborative framework among Caltrans Division of Aeronautics, serving as the Lead Applicant under the Federal Aviation Administration’s (FAA) Electric Vertical Takeoff and Landing and Advanced Air Mobility Aircraft Integration Pilot Program (eIPP), and the undersigned industry, government, academic, and nonprofit partners (collectively, “the Partners”).
The purpose of this partnership is to coordinate and execute a regional eVTOL Integration Pilot Project that supports the FAA and U.S. Department of Transportation’s (DOT) goal of accelerating safe and lawful Advanced Air Mobility (AAM) integration into the National Airspace System (NAS) and informing the development of future guidance, regulations, and operational frameworks.
2. Background
Pursuant to Executive Order 14307 – Unleashing American Drone Dominance and the FAA Reauthorization Act of 2024, the FAA established the eIPP to enable State, Local, Tribal, and Territorial (SLTT) governments to partner with U.S.-based private-sector organizations experienced in eVTOL development, type certification, manufacturing, and operations.
Through the Other Transaction Agreement (OTA) mechanism, the FAA seeks SLTT-led consortia capable of demonstrating scalable models of eVTOL operations that advance public benefit objectives, including air taxi, regional passenger, cargo, logistics, and emergency management use cases, while generating data to inform national AAM regulatory integration.
3. Goals and Objectives
The American Air Advantage Consortium will collaborate to:
1. Accelerate safe and efficient integration of eVTOL and AAM operations within the NAS.
Accelerating Innovation, Jobs, and Security through AAM Integration
2. Demonstrate regional use cases (e.g., piloted and unmanned AAM operations for passenger, cargo, and logistics missions).
3. Generate operational data and insights to inform FAA guidance, certification, and policy development.
4. Model effective public-private collaboration that leverages U.S.-based technology and workforce capacity.
5. Provide measurable public benefits, including safety, reduced noise, economic opportunity, and workforce advancement.
6. Strengthen supply chain resilience and U.S. leadership in advanced aviation systems.
4. Roles and Responsibilities
Caltrans Division of Aeronautics (Lead Applicant)
● Serve as the Primary Offeror and eIPP Lead Applicant under FAA SIR 697DCK-25-R- 00445.
● Coordinate consortium governance, documentation, and communications with FAA. ● Manage submission requirements, including letters of attestation, partner documentation, and data-sharing protocols.
● Ensure compliance with FAA evaluation criteria and OTA administrative processes.
Industry Partners
● Provide type-certificated or in-process aircraft, technologies, and operational data as determined by OEM.
● Participate in corridor development, flight testing, and operational demonstrations as determined by OEM.
● Support regulatory and safety data generation, which will be collected and provided to the FAA to inform guidance, subject to any restrictions on the release of confidential or proprietary information as agreed upon by the parties.
Government Partners
● Facilitate planning, permitting, and infrastructure integration. ● Coordinate public safety and security agency involvement. ● Support local community engagement and intergovernmental alignment.
Academic and Workforce Partners
● Lead STEM, AAM operations, and maintenance training initiatives. ● Conduct applied research, safety analysis, and data evaluation. ● Contribute to policy and regulatory insight potential through academic expertise.
Accelerating Innovation, Jobs, and Security through AAM Integration
Nonprofit and NGO Partners
● Facilitate community engagement, communications, and inclusion strategies. ● Ensure that program benefits reach rural and underserved communities. ● Provide regional coordination capacity for public-private collaboration.
5. Governance and Coordination
A Steering Committee shall oversee program governance.
● Chair: Caltrans Division of Aeronautics (Lead Applicant) ● Vice Chair: Rotating from Steering Committee members
● Members: Representatives per sector and geography
The Steering Committee will:
● Review project milestones, deliverables, and FAA communications. ● Approve submissions and operating concepts (CONOPS).
● Coordinate inter-partner agreements and working group activities.
Working Groups and Advisory Councils may be formed around Operations & Safety, Infrastructure Readiness, Workforce & Research, and Community Integration.
6. Compliance with FAA eIPP Requirements
This Consortium acknowledges the following FAA SIR requirements and agrees to cooperate in fulfilling them:
● Aircraft included must have a Type Certification project underway. ● The partnership must include at least one U.S.-based private-sector partner. ● The project will generate policy and regulatory insights to inform future FAA guidance. ● Operations will demonstrate clear public benefit, including safety, community, and economic value.
● Partners will support data collection and reporting as required by the OTA.
7. Data Sharing and Confidentiality
The Partners agree to share operational and analytical data relevant to program goals in accordance with FAA requirements and mutually agreed data management protocols.
Proprietary or export-controlled information will be handled consistent with applicable federal
Accelerating Innovation, Jobs, and Security through AAM Integration
and partner confidentiality policies. The Partners acknowledge that government partners are subject to public records laws in the handling of information under this MOU.
8. Term and Termination
This MOU shall remain in effect until:
● Completion of the eIPP project period; or
● Termination by mutual consent; or
● Withdrawal by a partner with 30 days’ written notice. Such termination is effective for such partner only.
9. Non-Binding Agreement
This MOU is non-binding and does not create legal or financial obligations among the Partners.
It affirms mutual intent to collaborate in good faith under the eIPP framework. Any commitments involving funding or data rights or any other matters will be executed through separate contracts, MOAs, or OTAs as appropriate.
10. Points of Contact
Organization Primary
Contact
Title Email Phone
Caltrans Division
of Aeronautics
Tarek Tabshouri Chief, Division of
Aeronautics
tarek.tabshouri
@dot.ca.gov
(916) 879-2965
City of Hollister Jeff Crechriou Airport Director jeff.crechriou@ hollister.ca.gov
(831) 902-7433
Accelerating Innovation, Jobs, and Security through AAM Integration
11. Signatures
By signing below, the undersigned affirm their intent to participate in the American Air Advantage Consortium.
______________________________________ _________________ Tarek Tabshouri Date
Chief, Division of Aeronautics
CalTrans
______________________________________ _________________ Jim Pia Date
Interim City Manager
City of Hollister
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: December 15, 2025
REPORT # Public Works-2025-61
AGENDA ITEM: A RESOLUTION APPROVING COMMUNITY FACILITIES DISTRICT NO. 2 (POLICE AND FIRE SERVICES) FISCAL YEAR 2024/25 ANNUAL
ACCOUNTABILITY REPORT
DEPARTMENT: Public Works
DEPARTMENT HEAD: Javier Hernandez, Acting Public Works Director STAFF CONTACT: Dillon Albert, Assistant Engineer
RECOMMENDED ACTION: Adopt a resolution approving the CFD 2 Accountability Report for Fiscal Year 2024/25.
DISCUSSION: On July 6, 1995, the City Council of the City of Hollister passed, approved, and adopted Resolution No. 95-95, establishing the formation of Community Facilities District (CFD) No. 2. Per the Resolution of Formation of CFD No. 2, the types of public services, including all expenses incidental thereto, authorized to be financed with special tax proceeds of the District.
The Annual Accountability Report (Accountability Report) is being prepared for CFD No. 2 of the City of Hollister (the City) for the fiscal year ending June 30, 2025 by Development & Public Finance, LLC (DPF). Pursuant to and in accordance with the requirements outlined in the Local Agency Special Tax and Bond Accountability Act, the Accountability Report provides information on the amount of funds collected and expended, as well as the balances. Each year, the City prepares a report summarizing the financial activity of the CFD and certifying that the use of the fund is consistent with the purpose of the CFD. The Accountability Reports are attached for the City Council’s review and approval.
FISCAL IMPACT: The Accountability Report provides a description of the collection of special taxes and the funds disbursed for authorized expenditures in Fiscal Year 2024/25. In Fiscal Year 2024/25, the City has collected $1,565,345.91. The financial totals presented herein are preliminary and unaudited, as the City’s audits for the applicable fiscal years are not yet complete, and figures may change upon final audit.
PREVIOUS COUNCIL OR COMMISSION ACTION: None
CEQA: The Accountability Report does not constitute a project under the California Environmental Quality Act (CEQA) and review under CEQA is not required.
ATTACHMENTS:
1. Resolution (CFD 2 Annual Accountability Report)
2. CFD 2 Accountability Report_11.17.25_Final
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
APPROVING THE CITY OF HOLLISTER COMMUNITY FACILITIES
DISTRICT NO. 2 (POLICE AND FIRE SERVICES) FISCAL YEAR 2024/25
ANNUAL ACCOUNTABILITY REPORT
WHEREAS, the City Council of the City of Hollister has established the City of Hollister Community Facilities District No. 2 (Police and Fire Services) pursuant to California Government Code Sections 53328 and 53340; and
WHEREAS, an Annual Accountability Report (Accountability Report) was prepared for Community Facilities District No. 2 (CFD No. 2) of the City of Hollister for the fiscal year ending June 30, 2025, by Development and Public Finance, LLC (DPF) pursuant to and in accordance with the requirements outlined in the Local Agency Special Tax and Bond Accountability Act; and
WHEREAS, the financial totals presented herein are preliminary and unaudited, as the City’s audits for the applicable fiscal years are not yet complete, and figures may change upon final audit; and
WHEREAS, per Government Code Section 50075.1 and 53410 , an annual report for voter-approved special taxes issued after January 2001 is required; and
WHEREAS, the Accountability Report is now complete and ready for acceptance by the City Council.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby resolve as follows:
SECTION 1
Pursuant to and in accordance with the requirements outlined in the Accountability Act (California Government Code Section 50075.1 and 53410), the City of Hollister requires the CFD Annual Accountability Report to be approved and adopted by the City Council.
SECTION 2
The Annual Accountability Report is hereby approved and adopted by the City of Hollister City Council. On the original and on one copy of the Annual Accountability Report on file in the City Clerk’s office, the City Clerk shall endorse the certificate evidencing the date and adoption of this resolution.
SECTION 3
This resolution shall take effect from and after the date of its passage and adoption.
Resolution No. 2025-XX
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on December 15, 2025, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Roxanne Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby cer tify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on December 15, 2025 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on December 15, 2025.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
City of Hollister
COMMUNITY FACILITIES DISTRICT No. 2
FISCAL YEAR 2024/25
Annual Accountability Report
November 2025
Prepared by
Development & Public Finance, LLC
Table of Contents
Item Section
Background 1
Purpose of Special Tax 2
Account and Special Tax Reserve Balance 3
Special Taxes Collected and Expended 4
Status of Special Tax Services 5
Boundary Maps 6
1) Background
The Local Agency Special Tax and Bond Accountability Act (“Accountability Act”) was enacted by California State Legislature through Senate Bill 165 to provide accountability measures for any local special tax and/or bond measure subject to voter approval on or after January 1, 2001. Per the requirements of the Accountability Act (Sections 50075.1 and 53410 of the Government Code of the State of California), an annual report must be filed by the local agency levying a special tax and/or issuing a bond measure by January 1, commencing January 1, 2002 and each year thereafter and shall contain a description of the following:
• A statement indicating the specific purposes of the special tax and/or bond measure. • A requirement that the proceeds of the special tax and/or bond measure be applied only to the specific purposes intended.
• The creation of an account into which proceeds of the special tax or bond be deposited. • The amount of funds collected and expended.
• The status of any project required or authorized to be funded by the special tax measure.
This report (“Accountability Report) is being prepared for Community Facilities District No. 2 (“CFD”) of the City of Hollister (“City”) for the fiscal year ending June 30, 2025 pursuant to and in accordance with the requirements outlined in the Accountability Act. In addition to the five requirements above, this Accountability Report includes the boundary maps for the original boundary of the CFD and all annexations through Fiscal Year 2024/25.
2) Purpose of Special Tax
The authorized services to be financed with the special tax include all services authorized under the City of Hollister Goals and Policies for Community Facilities Districts. Authorized services may include, but not limited to, the following:
1. Police protection services to protect and safeguard life and property
2. Fire protection and suppression services, including obtaining, furnishing, operating and maintaining fire suppression
3. Police equipment or apparatus and the payment of salaries and benefits of firefighting and police personnel, or both
4. Collecting and administering the special tax and annual administering the District
5. Miscellaneous costs related to the items described above, including costs for planning, engineering, legal services and administration:
3) Account and Special Tax Reserve Balance
The special taxes collected since the formation the CFD have been deposited into City fund number 218. As of June 30, 2025, there is a fund balance of $134,580.45.1
1The financial totals presented herein are preliminary and unaudited, as the City’s audits for the applicable fiscal years are not yet complete, and figures may change upon final audit.
4) Special Taxes Collected and Expended
In Fiscal Year 2024/25, the City has collected $1,565,345.91.1 The County of San Benito service charge fees were paid by the general fund for Fiscal Year 2024/25.
5) Status of Special Tax Services
All special taxes have been allocated to Police services, Fire services and administrative costs as required by the Rate and Method of Apportionment for the CFD.
6) Boundary Maps
The Boundary Map for the CFD and all annexations through June 30, 2025, have been attached as Exhibit A.
1The financial totals presented herein are preliminary and unaudited, as the City’s audits for the applicable fiscal years are not yet complete, and figures may change upon final audit.
EXHIBIT A BOUNDARIES OF
COMMUNITY FACILITY DISTRICT NO. 2
CITY OF HOLLISTER, COUNTY OF SAN BENITO, STATE OF CALIFORNIA PREPARED BY THE CITY OF HOLLISTER ENGINEERING DIVISION, NOVEMBER 2025 ANNEXATION NO.SUBDIVISION TRACT NO.
FORMATION (0) 0A PRIMAVERA HOMES 257
0B GABRIELLE SUBDIVISION 255
0C PALMTAG 262
0D WALNUT PARK 13 145
1A CREEKSIDE 1 - ANDERSON HOMES 277
1B BRIGNATINO #2 212
1C HILLVIEW SUBDIVISION 1, 2, & 3 270
1D MERIDIAN PLAZA 279
1E TSAI/SUNDANCE 275
1F WALNUT PARK 8 145
1G GLENMORE ESTATES 278
1H SCOTT RANCH 267
1I LAS BRISAS ESTATES 7 190
1J HERITAGE VILLAGE 273
2A BERESINI-FIELDSTONE 286
2B BRIDGEVALE SUBDIVISION 285
2C LA BAIG ESTATES 5A 263
2D RANCHO SJC - TANG 291
2E LAS BRISAS ESTATES PHASE 8 190
3 CREEKSIDE 3 LANDS OF HOLSTROM 277
4 HILLVIEW 2 307
5 BELLA CENTRO 318
6 SADDLEBROOK 326
7 THE VILLAGES 313
8 APRICOT LANE 323
9 LADD RANCH 319
10 ORCHARD RANCH 325
11 THE OLD FLOUR MILL 333
12 VISTA DE ORO 332
13 CORIA FOURPLEXES
14 ORCHARD PARK 324
15 CERRATO 315
16 1640 CIENEGA CROSS
17 THE COTTAGES 327
18 WALNUT PARK 14 142
19 1051 MONTEREY STREET
20 CHISPA BUENA VISTA
21 849 CANAL ALLEY
22 EL CERRO 336
23 491 SANTA ANA ROAD
24 SILVER OAKS 316
25 HILLCREST MEADOWS 331
26 ALLENDALE 339
27 CHISPA SUNRISE SENIOR APARTMENTS
28 ROBERTS RANCH SINGLE FAMILY 351
CITY CLERK'S STATEMENT
I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSED BOUNDARIES OF HOLLISTER COMMUNITY FACILITIES DISTRICT NO.2 CITY OF HOLLISTER,
COUNTY OF SAN BENITO, STATE OF CALIFORNIA WAS APPROVED BY THE CITY COUNCIL OF THE CITY OF HOLLISTER, AT A MEETING THEROF, HELD ON THE DAY OF 2025 BY ITS RESOLUTION NO .
JENNIFER WOODWORTH, MMC, CITY CLERK
CITY ENGINEER'S STATEMENT
THIS DIAGRAM WAS PREPARED UNDER THE DIRECTION OF THE CITY ENGINEER, AND REPRESENTS THE DISTRICT BOUNDARY AS FILED ON . IN THE HOLLISTER CITY CLERK'S OFFICE.
JAVIER HERNANDEZ, P.E., CITY ENGINEER
COUNTY RECORDER'S STATEMENT
FILED THIS DAY OF , 2024 AT THE HOUR OF O'CLOCK M., IN BOOK OF MAPS OF
ASSESSMENT AND COMMUNITY FACILITIES DISTRICT AT PAGE IN THE OFFICE OF THE RECORDER IN THE COUNTY OF SAN BENITO, STATE OF CALIFORNIA.
COUNTY RECORDER, COUNTY OF SAN BENITO
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: December 15, 2025
REPORT # Public Works-2025-62
AGENDA ITEM: A RESOLUTION APPROVING COMMUNITY FACILITIES DISTRICT NO. 4 (PUBLIC FACILITIES SERVICES) FISCAL YEAR 2024/25 ANNUAL
ACCOUNTABILITY REPORT
DEPARTMENT: Public Works
DEPARTMENT HEAD: Javier Hernandez, Acting Public Works Director STAFF CONTACT: Dillon Albert, Assistant Engineer
RECOMMENDED ACTION: Adopt a resolution approving the CFD 4 Accountability Report for Fiscal Year 2024/25.
DISCUSSION: On July 21, 2014, the City Council of the City of Hollister passed, approved, and adopted Resolution No. 2014 -143, establishing the formation of Community Facilities District (CFD) No. 4. Per the Resolution of Formation of CFD No. 4, the types of public services, including all expenses incidental thereto, authorized to be financed with special tax proceeds of the District.
The Annual Accountability Report (Accountability Report) is being prepared for CFD No. 4 of the City of Hollister (the City) for the fiscal year ending June 30, 2025 by Development & Public Finance, LLC (DPF). Pursuant to and in accordance with the requirements outlined in the Local Agency Special Tax and Bond Accountability Act, the Accountability Report provides information on the amount of funds collected and expended, as well as the balances. Each year, the City prepares a report summarizing the financial activity of the CFD and certifying that the use of the fund is consistent with the purpose of the CFD. The Accountability Reports are attached for the City Council’s review and approval.
FISCAL IMPACT: The Accountability Report provides a description of the collection of special taxes and the funds disbursed for authorized expenditures in Fiscal Year 2024/25. In Fiscal Year 2024/25, the City has collected $1,976,108.90.
PREVIOUS COUNCIL OR COMMISSION ACTION: None
CEQA: The Accountability Report does not constitute a project under the California Environmental Quality Act (CEQA) and review under CEQA is not required. The financial totals presented herein are preliminary and unaudited, as the City’s audits for the applicable fiscal years are not yet complete, and figures may change upon final audit.
ATTACHMENTS:
1. Resolution (CFD 4 Annual Accountability Report)
2. CFD 4 Accountability Report_11.17.25_Final
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
APPROVING THE CITY OF HOLLISTER COMMUNITY FACILITIES
DISTRICT NO. 4 (PUBLIC FACILITIES SERVICES) FISCAL YEAR 2024/25 ANNUAL ACCOUNTABILITY REPORT
WHEREAS, the City Council of the City of Hollister has established the City of Hollister Community Facilities District No. 4 (Public Facilities Services) pursuant to California Government Code Sections 53328 and 53340; and
WHEREAS, an Annual Accountability Report (Accountability Report) was prepared for Community Facilities District No. 4 (CFD No. 4) of the City of Hollister for the fiscal year ending June 30, 2025 by Development and Public Finance, LLC (DPF) pursuant to and in accordance with the requirements outlined in the Local Agency Special Tax and Bond Accountability Act; and
WHEREAS, the financial totals presented herein are preliminary and unaudited, as the City’s audits for the applicable fiscal years are not yet complete, and figures may change upon final audit; and
WHEREAS, per Government Code Section 50075.1 and 53410 an annual report for voter-approved special taxes issued after January 2001 is required; and
WHEREAS, the Accountability Report is now complete and ready for acceptance by the City Council.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby resolve as follows:
SECTION 1
Pursuant to and in accordance with the requirements outlined in the Accountability Act (California Government Code Section 50075.1 and 53410), the City of Hollister requires the CFD Annual Accountability Report to be approved and adopted by the City Council.
SECTION 2
The Annual Accountability Report is hereby approved and adopted by the City of Hollister City Council. On the original and on one copy of the Annual Accountability Report on file in the City Clerk’s office, the City Clerk shall endorse the certificate evidencing the date and adoption of this resolution.
SECTION 3
This resolution shall take effect from and after the date of its passage and adoption.
Resolution No. 2025-XX
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on December 15, 2025, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Roxanne Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on December 15, 2025 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on December 15, 2025.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
City of Hollister
COMMUNITY FACILITIES DISTRICT No. 4
FISCAL YEAR 2024/25
Annual Accountability Report
November 2025
Prepared by
Development & Public Finance, LLC
Table of Contents
Item Section
Background 1
Purpose of Special Tax 2
Account and Special Tax Reserve Balance 3
Special Taxes Collected and Expended 4
Status of Special Tax Services 5
Boundary Maps 6
1) Background
The Local Agency Special Tax and Bond Accountability Act (“Accountability Act”) was enacted by California State Legislature through Senate Bill 165 to provide accountability measures for any local special tax and/or bond measure subject to voter approval on or after January 1, 2001. Per the requirements of the Accountability Act (Sections 50075.1 and 53410 of the Government Code of the State of California), an annual report must be filed by the local agency levying a special tax and/or issuing a bond measure by January 1, commencing January 1, 2002 and each year thereafter and shall contain a description of the following:
• A statement indicating the specific purposes of the special tax and/or bond measure. • A requirement that the proceeds of the special tax and/or bond measure be applied only to the specific purposes intended.
• The creation of an account into which proceeds of the special tax or bond be deposited. • The amount of funds collected and expended.
• The status of any project required or authorized to be funded by the special tax measure.
This report (“Accountability Report) is being prepared for Community Facilities District No. 4 (“CFD”) of the City of Hollister (“City”) for the fiscal year ending June 30, 2025 pursuant to and in accordance with the requirements outlined in the Accountability Act. In addition to the five requirements above, this Accountability Report includes the boundary maps for the original boundary of the CFD and all annexations through Fiscal Year 2024/25.
2) Purpose of Special Tax
The purpose of the special tax is to fund the services outlined below. The authorized services to be financed with the special tax include all services authorized under the City of Hollister Goals and Policies for Community Facilities Districts. Authorized services may include, but not limited to, the following:
1. Maintenance, Repair and Replacement of Landscape, Lighting and Hardscapes a. Turf and Plant: Sufficient water, fertilizer and other nutrients shall be provided and sufficient insect and disease control shall be applied to turf and other plants to maintain them in a healthy and thriving condition. Turf shall be mowed and trimmed back from edges of hardscape. Plants shall be shaped as necessary and plant foliage, which has exceeded the landscape boundaries, shall be trimmed back.
b. Trees and Shrubs: Pruned and trimmed as necessary in such a manner as to prevent interference with sight clearance for pedestrian bicycle and vehicle traffic on adjacent roadways walkways and rights of way.
c. Parks and Open Space.
d. All weeds, trash and debris shall be removed regularly from the landscaped area. e. The scheduled inspection and maintenance of walkways, sidewalks, bicycled paths, sound walls, retaining walls, roadways, lighting (streets and other) and landscaped areas within the public right of way.
f. Replacement of dead plants and trees.
g. Replacement of ground cover as needed.
h. Repair and replacement of walkways, sidewalks, bicycle paths, sound walls, retaining walls, roadways, lighting and other landscaped areas within the public right of way.
2. Flood and Storm Protection
a. Maintenance of the storm drain system and retention/detention basins, including items such as landscaping, fencing, piping, filters.
b. Operation and maintenance of the outfall structure and the pump lift stations for the detention basins.
c. Reserve for replacement of structures and pumps.
3. Irrigation System
a. The irrigation system serving the landscaping shall be maintained, repaired and replaced as needed and all legally required permits with respect to such work shall be obtained.
4. Water and Electricity
a. Payment of utility costs associated with maintenance of authorized landscape services, including expenses for water and electricity used to irrigate and light the landscaping.
5. Collecting and administering the special tax and annual administration of the District.
6. Miscellaneous costs related to the items described above, including costs for planning, engineering, legal services and administration. a. Special tax consultant services
b. City, Participating District staff review, oversight, and administrative services c. Financial advisor services
d. Special tax administrator services
e. Publishing, mailing, and posting of notices
f. Recording fees
3) Account and Special Tax Reserve Balance
The special taxes collected since the formation the CFD have been deposited into City fund number 712. As of June 30, 2025, there is a fund balance of $3,526,600.59.1
4) Special Taxes Collected and Expended
In Fiscal Year 2024/25, the City has collected $1,976,108.90.1 The County of San Benito service charge fees were paid by the general fund for Fiscal Year 2024/25.
5) Status of Special Tax Services
All special taxes have been allocated from City fund number 712, on City staff and on service and supplies as outlined under 2) above. All remaining special taxes have been allocated to infrastructure replacement reserve and administrative expenses.
1 The financial totals presented herein are preliminary and unaudited, as the City’s audits for the applicable fiscal years are not yet complete, and figures may change upon final audit.
6) Boundary Maps
The Boundary Map for the CFD and all annexations through June 30, 2025, have been attached as Exhibit A.
EXHIBIT A BOUNDARIES OF
COMMUNITY FACILITY DISTRICT NO. 4
CITY OF HOLLISTER, COUNTY OF SAN BENITO, STATE OF CALIFORNIA PREPARED BY THE CITY OF HOLLISTER ENGINEERING DIVISION, NOVEMBER 2025 ANNEXATION NO.SUBDIVISION TRACT NO.
FORMATION (0)RAJKOVICH 312
1 TUSCAN SUN 314
2 THE VILLAGES 313
3 BELLA CENTRO 318
4 DEL CURTO FOURPLEXES
5 SADDLEBROOK 326
6 APRICOT LANE 323
7 LAND RANCH 319
8 ORCHARD PARK 324
9 THE OLD FLOUR MILL 333
10 WALNUT PARK 14 142
11A 1640 CIENEGA ROAD
11B CERRATO 315
12 ORCHARD RANCH 325
13 THE COTTAGES 327
14 1051 MONTEREY STREET
15 VISTA DE ORO 332
16 CHISPA BUENA VISTA
17 849 CANAL ALLEY
18 EL CERRO 336
19 491 SANTA ANA ROAD
20 SILVER OAKS 316
21 CORIA FOURPLEXES
22 HILLCREST MEADOWS 313
23 ALLENDALE 339
24 CHISPA SUNRISE SENIOR APARTMENTS
25 MAPLE PARK 329
26 LOS PINARS 343
27 240 SALLY STREET
28 SOLORIO PARK I 347
29 SOLORIO PARK II 348
30 811 SANTA ANA ROAD 346
31 MIRABELLA II 341
32 220 4TH STREET
33 540 LINE STREET
34 CERRO VERDE 350
35 169 EAST STREET
36 1650 CIENEGA ROAD
37 418, 424, 426 6TH STREET
38 638 LINE STREET
39 814 PROSPECT AVE
40 ROBERTS RANCH 351
41 FARMSTEAD 345
42 125 HAWKINS ALLEY
43 390 WEST STEET 351
44 1551 CITATION WAY
45 WEST FAIRVIEW PHASE 1B 303
46 HOLLISTER FARMS
47 WEST FAIRVIEW PHASE 1A 303
48 111 SAN FELIPE ROAD
49 COMMUNITY FOUNDATION
50 90 FALLON ROAD
51 40 SAN FELIPE ROAD
52 WEST FAIRVIEW PHASE 2 303
53 400 SAN BENITO STREET
54 WOODLE SUBDIVISION_ASPEN PARK 364
55 LA HEARNE 172 MCCLOSKEY ROAD
56 EVERGLEN 365
57 WILLOW LANDING 360
58 PROJECT ALMOND 359
59 2101 BERT DRIVE
60 1960 & 1970 AIRWAY DRIVE
61 1940 AIRWAY DRIVE
62 1901 LANA WAY
63 WEST FAIRVIEW PHASE 3 303
64 ANNOTTI LANDING 363
CITY CLERK'S STATEMENT
I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSED BOUNDARIES OF HOLLISTER COMMUNITY FACILITIES DISTRICT NO.4 CITY OF HOLLISTER, COUNTY
OF SAN BENITO, STATE OF CALIFORNIA WAS APPROVED BY THE CITY COUNCIL OF
THE CITY OF HOLLISTER, AT A MEETING THEROF, HELD ON THE DAY OF 2025 BY ITS RESOLUTION NO
.
JENNIFER WOODWORTH, MMC, CPMC, CITY CLERK
CITY ENGINEER'S STATEMENT
THIS DIAGRAM WAS PREPARED UNDER THE DIRECTION OF THE CITY ENGINEER, AND REPRESENTS THE DISTRICT BOUNDARY AS FILED ON . IN
THE HOLLISTER CITY CLERK'S OFFICE.
JAVIER HERNANDEZ, P.E., CITY ENGINEER
COUNTY RECORDER'S STATEMENT
FILED THIS DAY OF , 2025 AT THE HOUR OF
O'CLOCK M., IN BOOK OF MAPS OF
ASSESSMENT AND COMMUNITY FACILITIES DISTRICT AT PAGE IN
THE OFFICE OF THE RECORDER IN THE COUNTY OF SAN BENITO, STATE OF CALIFORNIA.
COUNTY RECORDER, COUNTY OF SAN BENITO
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: December 15, 2025
REPORT # Public Works-2025-63
AGENDA ITEM: A RESOLUTION APPROVING COMMUNITY FACILITIES DISTRICT NO. 5 (POLICE AND FIRE SERVICES) FISCAL YEAR 2024/25 ANNUAL
ACCOUNTABILITY REPORT
DEPARTMENT: Public Works
DEPARTMENT HEAD: Javier Hernandez, Acting Public Works Director STAFF CONTACT: Dillon Albert, Assistant Engineer
RECOMMENDED ACTION: Adopt a resolution approving the CFD 5 Accountability Report for Fiscal Year 2024/25.
DISCUSSION: On August 6, 2018, the City Council of the City of Hollister passed, approved, and adopted Resolution No. 2018 -197, establishing the formation of Community Facilities District (CFD) No. 5. Per the Resolution of Formation of CFD No. 5, the types of public services, including all expenses incidental thereto, authorized to be financed with special tax proceeds of the District.
The Annual Accountability Report (Accountability Report) is being prepared for CFD No. 5 of the City of Hollister (the City) for the fiscal year ending June 30, 2025, by Development & Public Finance, LLC (DPF). Pursuant to and in accordance with the requirements outlined in the Local Agency Special Tax and Bond Accountability Act, the Accountability Report provides information on the amount of funds collected and expended, as well as the balances. Each year, the City prepares a report summarizing the financial activity of the CFD and certifying that the use of the fund is consistent with the purpose of the CFD. The Accountability Reports are attached for the City Council’s review and approval.
FISCAL IMPACT: The Accountability Report provides a description of the collection of special taxes and the funds disbursed for authorized expenditures in Fiscal Year 2024/25. In Fiscal Year 2024/25, the City has collected $376,732.84. The financial totals presented herein are preliminary and unaudited, as the City’s audits for the applicable fiscal years are not yet complete, and figures may change upon final audit.
PREVIOUS COUNCIL OR COMMISSION ACTION: None
CEQA: The Accountability Report does not constitute a project under the California Environmental Quality Act (CEQA), and review under CEQA is not required.
ATTACHMENTS:
1. Resolution (CFD 5 Annual Accountability Report)
2. CFD 5 Accountability Report_11.17.25_Final
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
APPROVING THE CITY OF HOLLISTER COMMUNITY FACILITIES
DISTRICT NO. 5 (POLICE AND FIRE SERVICES) FISCAL YEAR 2024/25
ANNUAL ACCOUNTABILITY REPORT
WHEREAS, the City Council of the City of Hollister has established the City of Hollister Community Facilities District No. 5 (Police and Fire Services) pursuant to California Government Code Sections 53328 and 53340; and
WHEREAS, an Annual Accountability Report (Accountability Report) was prepared for Community Facilities District No. 5 (CFD No. 5) of the City of Hollister for the fiscal year ending June 30, 2025, by Development and Public Finance, LLC (DPF) pursuant to and in accordance with the requirements outlined in the Local Agency Special Tax and Bond Accountability Act; and
WHEREAS, the financial totals presented herein are preliminary and unaudited, as the City’s audits for the applicable fiscal years are not yet complete, and figures may change upon final audit; and
WHEREAS, per Government Code Section 50075.1 and 53410 an annual report for voter-approved special taxes issued after January 2001 is required; and
WHEREAS, the Accountability Report is now complete and ready for acceptance by the City Council.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby resolve as follows:
SECTION 1
Pursuant to and in accordance with the requirements outlined in the Accountability Act (California Government Code Section 50075.1 and 53410) the City of Hollister requires the CFD Annual Accountability Report to be approved and adopted by the City Council.
SECTION 2
The Annual Accountability Report is hereby approved and adopted by the City of Hollister City Council. On the original and on one copy of the Annual Accountability Report on file in the City Clerk’s office, the City Clerk shall endorse the certificate evidencing the date and adoption of this resolution.
SECTION 3
This resolution shall take effect from and after the date of its passage and adoption.
Resolution No. 2025-XX
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on December 15, 2025, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Roxanne Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on December 15, 2025 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on December 15, 2025.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
City of Hollister
COMMUNITY FACILITIES DISTRICT No. 5
FISCAL YEAR 2024/25
Annual Accountability Report
November 2025
Prepared by
Development & Public Finance, LLC
Table of Contents
Item Section
Background 1
Purpose of Special Tax 2
Account and Special Tax Reserve Balance 3
Special Taxes Collected and Expended 4
Status of Special Tax Services 5
Boundary Maps 6
1) Background
The Local Agency Special Tax and Bond Accountability Act (“Accountability Act”) was enacted by California State Legislature through Senate Bill 165 to provide accountability measures for any local special tax and/or bond measure subject to voter approval on or after January 1, 2001. Per the requirements of the Accountability Act (Sections 50075.1 and 53410 of the Government Code of the State of California), an annual report must be filed by the local agency levying a special tax and/or issuing a bond measure by January 1, commencing January 1, 2002 and each year thereafter and shall contain a description of the following:
• A statement indicating the specific purposes of the special tax and/or bond measure. • A requirement that the proceeds of the special tax and/or bond measure be applied only to the specific purposes intended.
• The creation of an account into which proceeds of the special tax or bond be deposited. • The amount of funds collected and expended.
• The status of any project required or authorized to be funded by the special tax measure.
This report (“Accountability Report) is being prepared for Community Facilities District No. 5 (“CFD”) of the City of Hollister (“City”) for the fiscal year ending June 30, 2025 pursuant to and in accordance with the requirements outlined in the Accountability Act. In addition to the five requirements above, this Accountability Report includes the boundary maps for the original boundary of the CFD and all annexations through Fiscal Year 2024/25.
2) Purpose of Special Tax
The authorized services to be financed with the special tax include all services authorized under the City of Hollister Goals and Policies for Community Facilities Districts. Authorized services may include, but not limited to, the following:
1. Police protection services to protect and safeguard life and property
2. Fire protection and suppression services, including obtaining, furnishing, operating and maintaining fire suppression
3. Ambulance and paramedic services
4. Police and fire equipment or apparatus and the payment of salaries and benefits of firefighting and police personnel, or both
5. Collecting and administering the special tax and annual administering the District
6. Miscellaneous costs related to the items described above, including costs for planning, engineering, legal services and administration:
3) Account and Special Tax Reserve Balance
The special taxes collected since the formation the CFD have been deposited into City fund number 713. As of June 30, 2025, there is a fund balance of $1,137,570.66.1
1 The financial totals presented herein are preliminary and unaudited, as the City’s audits for the applicable fiscal years are not yet complete, and figures may change upon final audit.
4) Special Taxes Collected and Expended
In Fiscal Year 2024/25, the City has collected $684,397.36.1 The County of San Benito service charge fees were paid by the general fund for Fiscal Year 2024/25. 5) Status of Special Tax Services
All special taxes have been allocated to Police services, Fire services and administrative costs as required by the Rate and Method of Apportionment for the CFD. 6) Boundary Maps
The Boundary Map for the CFD and all annexations through June 30, 2025, have been attached as Exhibit A.
1 The financial totals presented herein are preliminary and unaudited, as the City’s audits for the applicable fiscal years are not yet complete, and figures may change upon final audit.
EXHIBIT A BOUNDARIES OF
COMMUNITY FACILITY DISTRICT NO. 5
CITY OF HOLLISTER, COUNTY OF SAN BENITO, STATE OF CALIFORNIA PREPARED BY THE CITY OF HOLLISTER ENGINEERING DIVISION, NOVEMBER 2025 ANNEXATION NO.SUBDIVISION TRACT NO.
FORMATION 0 MIRABELLA II 341
1 MAPLE PARK 329
2 LOS PINARS 343
3 240 SALLY STREET
4 SOLORIO PARK I 347
5 SOLORIO PARK II 348
6 811 SANTA ANA ROAD 346
7 220 4TH STREET
8 CERRO VERDE 350
9 540 LINES STREET
10 169 EAST STREET
11 1650 CIENEGA ROAD
12 418, 424, 426 6TH STREET
13 638 LINE STREET
14 814 PROSPECT AVENUE
15 ROBERTS RANCH MULTIFAMILY 351
16 FARMSTEAD 345
17 125 HAWKINS ALLEY
18 390 WEST STREET
19 WEST FAIRVIEW PHASE 1B 303
20 WEST FAIRVIEW PHASE 1A 303
21 WEST FAIRVIEW PHASE 2 303
22 400 SAN BENITO STREET
23 WOODLE SUBDIVISION_ASPEN PARK 364
24 EVERGLEN 365
25 WILLOW LANDING 360
26 WEST FAIRVIEW PHASE 3 303
27 ANNOTTI LANDING 363
CITY CLERK'S STATEMENT
I HEREBY CERTIFY THAT THE WITHIN MAP SHOWING PROPOSED BOUNDARIES OF HOLLISTER COMMUNITY FACILITIES DISTRICT NO.5 CITY OF HOLLISTER,
COUNTY OF SAN BENITO, STATE OF CALIFORNIA WAS APPROVED BY THE CITY COUNCIL OF THE CITY OF HOLLISTER, AT A MEETING THEROF, HELD ON THE DAY OF 2025 BY ITS RESOLUTION NO .
JENNIFER WOODWORTH, MMC, CPMC, CITY CLERK
CITY ENGINEER'S STATEMENT
THIS DIAGRAM WAS PREPARED UNDER THE DIRECTION OF THE CITY ENGINEER, AND REPRESENTS THE DISTRICT BOUNDARY AS FILED ON . IN THE HOLLISTER CITY CLERK'S OFFICE.
JAVIER HERNANDEZ, P.E., CITY ENGINEER
COUNTY RECORDER'S STATEMENT
FILED THIS DAY OF , 2025 AT THE HOUR OF O'CLOCK M., IN BOOK OF MAPS OF
ASSESSMENT AND COMMUNITY FACILITIES DISTRICT AT PAGE IN THE OFFICE OF THE RECORDER IN THE COUNTY OF SAN BENITO, STATE OF CALIFORNIA.
COUNTY RECORDER, COUNTY OF SAN BENITO Page 108 of 257
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: December 15, 2025
REPORT # Fire-2025-41
AGENDA ITEM: A RESOLUTION ALLOCATING FUNDS FROM FIRE IMPACT FEES
TO MAKE FULL PAYMENT FOR INCOMING TILLER TRUCK
DEPARTMENT: Fire
DEPARTMENT HEAD: Jonathan Goulding, Fire Chief
STAFF CONTACT: Jonathan Goudling, Fire Chief
RECOMMENDED ACTION: Adopt a resolution authorizing a budget adjustment to appropriate the full contract cost for the Rosenbauer Tiller Truck from Fund 713 (CFD #5), consistent with Council direction in Resolution 2024-76.
DISCUSSION: On May 21, 2024, the City Council adopted Resolution 2024-76, approving the Lease Purchase Agreement for the new Rosenbauer Tiller Truck. The resolution specified that the initial down payment would be made from Fund 301 (Fire Impact Fees) and all remaining payments would be paid from Fund 713 (CFD #5).
During the subsequent budget development process, the contract cost was distributed across Fund 301, Fund 713, and Fund 101. To ensure alignment with the previously adopted financing plan and to prepare for the first payment due under the contract, staff recommends appropriating the full contract payment amount in Fund 713 going forward.
This adjustment will consolidate the purchase costs to the appropriate fund and ensure payment can be issued in accordance with previous Council direction.
FISCAL IMPACT: This action will modify appropriations to reflect the correct funding structure:
Increase in Fund 713 Appropriation: $139,828
Reduction in Fund 301 Appropriation: $79,902
Reduction in Fund 101 Appropriation: $59,926
PREVIOUS COUNCIL OR COMMISSION ACTION: On May 21, 2024, Council approved Resolution No. 2024-76 designating the annual payments for the Rosenbauer Truck to be made from Fund 713 (CFD 5).
CEQA: N/A
ATTACHMENTS:
1. Resolution
2. Budget Adjustment
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
AUTHORIZING A BUDGET ADJUSTMENT TO APPROPRIATE THE
FULL CONTRACT COST OF THE ROSENBAUER TILLER TRUCK IN
FUND 713 (CFD #5)
WHEREAS, on May 21, 2024, the City Council adopted Resolution No. 2024-76, approving the Lease Purchase Agreement for the Rosenbauer Tiller Truck and specifying that the initial down payment would be made from Fund 301 (Fire Impact Fees) and that all remaining contract payments would be made from Fund 713 (CFD #5); and
WHEREAS, during the subsequent budget development process, the contract cost was distributed across Fund 301, Fund 713, and Fund 101 (General Fund); and WHEREAS, no payments have yet been made toward the contract, and the Council desires to align budgeted funding with the financing plan adopted in Resolution 2024 - 76; and
WHEREAS, appropriating the full remaining contract cost in Fund 713 ensures proper fund management and allows timely payment of contractual obligations .
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister authorizes:
1. An appropriation increase of $139,828 from available fund balance in Fund 713 for the full payment of the annual Rosenbauer Tiller Truck purchase.
2. The City Manager, or their designee, to make the annual Rosenbauer payment in full from Fund 713.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on December 15, 2025, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Roxanne Stephens, Mayor
Resolution No. 2025-XX
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Jennifer Thompson, City Attorney
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on December 15, 2025 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on December 15, 2025.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: December 15, 2025
REPORT # Fire-2025-36
AGENDA ITEM: A RESOLUTION ACKNOWLEDGING HOLLISTER FIRE
DEPARTMENT PERFORMED ANNUAL INSPECTIONS PURSUANT TO SECTION 13146.4 OF THE CALIFORNIA HEALTH AND SAFETY CODE AND ACCEPTING
THE COMPLIANCE REPORTING FOR STATE MANDATED LOCAL PROGRAMS FOR SENATE BILL NO. 1205
DEPARTMENT: Fire
DEPARTMENT HEAD: Jonathan Goulding, Fire Chief
STAFF CONTACT: Carlos Bedolla, Fire Marshal
RECOMMENDED ACTION: Adopt a resolution accepting the compliance reporting for state-mandated local programs for Senate Bill No. 1205 pursuant to Section 13146.4 of the Health and Safety Code, relating to fire protection regarding certain occupancies annual inspections.
DISCUSSION: California Health and Safety Code Section 13146.4 was added in 2018 and became effective on September 27, 2018. California Health and Safety Code Sections 13146.2 and 13146.3 requires all fire departments that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house and institutions, and for compliance with building standards as provided. California Health and Safety Code Section 13146.2 requires all fire departments that provide fire protection services to report annually to its administering authority on its compliance with Sections 13146.2 and 13146.3.
The City Council of the City of Hollister intends this resolution to fulfill the requirements and expressly acknowledges the measure of compliance of the Hollister Fire Department with California Health and Safety Code Sections 13146.2 and 13146.3 in the encompassed areas as follows:
A. Educational Group E Occupancies:
Educational Group E occupancies are generally those public and private schools, used by more than six persons at any one time for educational purposes through the 12th grade.
During calendar year 2025, the Hollister Fire Department completed the annual inspection of seventeen (17) group E occupancies, buildings, structures and/or facilities. This is a compliance rate of 100% for this reporting period.
B. Residential Group R Occupancies:
Residential Group R occupancies are generally those occupancies containing sleeping units, and include hotels, motels, apartments (two units or more), etc. as well as other residential occupancies.
During calendar year 2025, the Hollister Fire Department completed the annual inspection of three hundred and eighty-four (384) Group R occupancies, buildings, structures and/or facilities. This is a compliance rate of 100% for this reporting period.
C. Institutional Group I Occupancies:
Institutional Group I occupancy includes, among others, for the purposes of this resolution, the use of a building or structure, or a portion thereof, in which people are cared for or live in a supervised environment or in which people are detained for penal or correctional purposes or in which the liberty of the occupants is restricted.
During calendar year 2025, the Hollister Fire Department completed the annual inspection of three (3) Group I occupancies, buildings, structures and/or facilities.
This is a compliance rate of 100% for this reporting period.
FISCAL IMPACT: N/A
PREVIOUS COUNCIL OR COMMISSION ACTION: The City Council of the City of Hollister accepted previous calendar year reporting.
CEQA: N/A
ATTACHMENTS:
1. Resolution
2. 2025 City of Hollister Inspections
RESOLUTION NO. 2025-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
ACKNOWLEDGING THAT HOLLISTER FIRE DEPARTMENT HAS
PERFORMED THE INSPECTIONS OF CERTAIN OCCUPANCIES
REQUIRED ANNUALLY PURSUANT TO SECTION 13146.4 OF THE
CALIFORNIA HEALTH AND SAFETY CODE AND ACCEPTING THE
COMPLIANCE REPORTING FOR STATE-MANDATED LOCAL
PROGRAMS FOR SENATE BILL NO. 1205
WHEREAS, on September 27, 2018, the State of California passed Senate Bill 1205 (SB 1205) adding a new section to the California Health and Safety Code Section 13146.4 which affects every fire department or fire district in the State; and
WHEREAS, the existing law, California Health and Safety Code Sections 13146.2 and 13146.3 requires every fire department or fire district to inspect every building used as a public or private school, hotel, motel, lodging house, apartment complex, and institutions annually; and
WHEREAS, this bill requires every fire department or fire d istrict to report annually to its administering authority their compliance with the annual inspection requirements of the California Health and Safety Code. The bill also requires the administering authority to formally acknowledge receipt of the compliance report in a resolution or a similar formal document;
WHEREAS, the Hollister Fire Department performed calendar year 2025 inspections for compliance reporting with SB 1205;
WHEREAS, the City Council of the City of Hollister reviewed the report from the Fire Chief related to compliance with SB 1205.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister has received this report from the Hollister Fire Department for compliance reporting with Senate Bill 1205 for calendar year 2025 inspections.
Resolution No. 2024-XXX
PASSED AND ADOPTED, by the City Council of the City of Hollister at a special meeting held on December 15, 2025, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Roxanne Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2025-XXX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a special meeting held on December 15, 2025 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on December 15, 2025.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
INSPECTIONS COMPLETED
E (Schools)17 of 17 100%
TOTAL 17 of 17 100%
R-1 (Hotel/Motels)7 of 7 100%
R-2 (Apartments) 377 of 377 100%
TOTAL 384 of 384 100%
I (Jails/Courthouse)3 of 3 100%
TOTAL 3 of 3 100%
OVERALL INSPECTIONS 404 of 404 100%
INSTITUTIONAL GROUP I
RESIDENTIAL GROUP R
EDUCATIONAL GROUP E
COMPLIANCE
2025 CITY OF HOLLISTER
STATE MANDATED INSPECTIONS
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: December 15, 2025
REPORT # Police-2025-14
AGENDA ITEM: A RESOLUTION ACCEPTING ASSET FORFEITURE
DISTRIBUTION FROM UNIFIED NARCOTICS ENFORCEMENT TEAM (UNET) OF $34,934.84 AND BUDGET ADJUSTMENT REQUEST FOR THE PURCHASE OF A
MOBILE SURVEILLANCE SYSTEM FOR THE POLICE DEPARTMENT
DEPARTMENT: Police
DEPARTMENT HEAD: Carlos Reynoso, Police Chief
STAFF CONTACT: Carlos Reynoso, Police Chief
RECOMMENDED ACTION: Adopt a resolution authorizing the acceptance of $34,934.84 from asset forfeiture cases from prior UNET investigations for the purchase in this fiscal year (25-26) of a mobile surveillance system for the police department.
DISCUSSION: In 2023, the United Narcotics Enforcement Team (UNET) Board voted to dissolve the longstanding all-crimes task force. The Board, which is comprised of the Hollister Police Department, San Benito County Sheriff’s Office, San Benito County Probation Department, San Benito County District Attorney’s Office, and the California Highway Patrol. also voted to distribute asset-forfeiture funds that had completed the court process.
The Board allocated these funds to the Sheriff’s Office and the Hollister Police Department. Although these funds do not carry legal spending restrictions, the Board requested that they be used to purchase equipment that would provide long -term operational benefit.
The Police Department received its initial UNET distribution in 2023, which was used to purchase ballistic shields. Recently, additional long-term cases were resolved, resulting in another distribution to the UNET member agencies. The Hollister Police Department’s share of this distribution resulted in two checks that together totaled $34,934.84 ($23,167.86 and $11,766.98).
One of the department’s current priority needs is a mobile surveillance camera system that can be rapidly deployed. During a recent investigation at a pre -planned large public event, the absence of police network cameras limited available video evidence. A mobile surveillance unit positioned within view of the incident would have significantly assisted the investigation. Such a unit would also enhance public-safety operations during events such as the motorcycle rally and could be deployed in areas not covered, or only partially covered, by the existing camera network.
The mobile system may be a trailer-based unit or another solution capable of easy deployment and full integration with the department’s current camera network.
Staff recommends that the City accept the two UNET checks totaling $34,934.84 and appropriate $34,935 into the current fiscal year’s Machinery and Equipment account for
the purchase of a mobile camera system and any necessary network -related expenses.
FISCAL IMPACT: Increase in revenue budget of $34,935 and an increase in budgeted expenses of $34,935 into this current fiscal year to be spent on a mobile surveillance camera solution.
PREVIOUS COUNCIL OR COMMISSION ACTION:
CEQA: NA
ATTACHMENTS:
1. Resolution
2. Letter from UNET
3. Finance Forms
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
ACCEPTING ASSET FORFEITURE DISTRIBUTION FROM UNIFIED
NARCOTICS ENFORCEMENT TEAM (UNET) OF $34,934.84 FOR THE
PURCHASE OF A MOBILE SURVEILLANCE SYSTEM FOR THE
POLICE DEPARTMENT
WHEREAS, the United Narcotics Enforcement Team (UNET) Board has voted to disband the task force and distribute the remaining funds to the participating law enforcement agencies; and
WHEREAS, new distribution checks have been issued in the total amount of $34,934.84, and the funds do not have any restrictions on how they can be spent; and
WHEREAS, the UNET Board suggested the money be spent in a manner that would benefit the department in the most beneficial manner; and
WHEREAS, staff has asked for the funds to be used to purchase a mobile surveillance camera solution for investigation and crime prevention use ; and
WHEREAS, staff asks that an increase in budget for revenues and expenditures as indicated in the Budget Adjustment request for the purchase of the mobile surveillance system and associated expenses of supporting the system and network be approved; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister accepts the two asset forfeiture checks from UNET in the total amount of $34,934.84 for the purchase of a mobile surveillance system for the police department and approves the Budget Adjustment request as indicated.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on December 15, 2025, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Roxanne Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney
Resolution No. 2025-XX
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on December 15, 2025 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on December 15, 2025.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
BUDGET ADJUSTMENT REQUEST FORM
Fiscal Year: 2025-2026 Prepared By:Carlos Reynoso Date:11/26/2025 DH Approval:
Fund Cost Center Account Number Account Title Project Code Increase Decrease 101 1000 430008 UNET109 Contributions 34,935.00
101 2500 750070 Machinery and Equipment 34,935.00
Total:69,870.00 -
Summary and Justification:
Date: BA Entered By:
Date:Date:
Res. No.:Date Approved: Journal No.
FOR FINANCE USE ONLY:
Approvals
(Round up to the nearest dollar)
*Route to Finance, for review, prior to approvals.
Finance Review:
City Manager Approval:
City Council Approval:
In 2023, the United Narcotics Enforcement Team (UNET) Board voted to dissolve the longstanding all-crimes task force. The Board, which is comprised of the Hollister Police Department, San Benito County Sheriff’s Office, San Benito County Probation Department, San Benito County District Attorney’s Office, and the California Highway Patrol also voted to distribute asset-forfeiture funds that had completed the court process. The Board allocated these funds to the Sheriff’s Office and the Hollister Police Department. Although these funds do not carry legal spending restrictions, the Board requested that they be used to purchase equipment that would provide long-term operational benefit. Recently, additional long-term cases were resolved, resulting in another distribution to the UNET member agencies. The Hollister Police Department’s share of this distribution resulted in two checks that together totaled $34,934.84 ($23,167.86 and $11,766.98).One of the department’s current priority needs is a mobile surveillance camera system that can be rapidly deployed and the department requests an increase in budget for our Machinery & Equipment GL so that this purchase can be made using the funds provided to us by UNET.
For guidance, reference COH_FIN 001 - Budget Adjustment Policy and Procedure 10/16/2025 Docusign Envelope ID: 09B2F18A-F6FC-4691-9380-C924B74DCB58 12/2/2025 | 1:04:07 PM PST
12/2/2025 | 1:04:40 PM PST
12/5/2025 | 7:10:17 AM PST
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: December 15, 2025
REPORT # Community Development-2025-80
AGENDA ITEM: AN ORDINANCE REPEALING CHAPTER 16.64 GROWTH
MANAGEMENT PROGRAM IN ITS ENTIRETY
DEPARTMENT: Community Development
DEPARTMENT HEAD: Rod Powell, Assistant City Manager
STAFF CONTACT: Eva Kelly, Planning Manager
RECOMMENDED ACTION: Introduce an Ordinance repealing Chapter 16.64 Growth Management Program from the Municipal Code and schedule a second reading and adoption for the January 5, 2026, City Council meeting.
DISCUSSION: On October 21, 2019, the City Council adopted Ordinance 1183 which repealed and replaced the City’s previous Growth Management Program (Chapter 16.64 of the Municipal Code, Attachment 2). Prior to the adoption of Ordinance 1183, the City had a growth management program that was adopted under Measure U by vote of the Public. The Measure U Growth Management Program expired in 2010.
Following the adoption of Ordinance 1183, the City receive d two separate notices from the California Department of Housing and Community Development (Attachments 3 and 4), which directed the City that the newly adopted Ordinance was inconsistent with the Housing Crisis Act of 2019 (SB 330, 2019) and that the City must either void or suspend the growth management program in order to maintain its certification of the 5 th Cycle Housing Element.
Due to HCD’s notice, the City has never enforced Chapter 16.64 on any housing development projects since its adoption to ensure that we are acting in accordance with state housing laws. As part of the 6th Cycle Draft Housing Element, HCD has indicated that the City must take action to repeal the Growth Management Program during the 6 th Cycle. Repeal of Chapter 16.64 is incorporated as Policy Action H1.2 of the Draft 6th Cycle Housing Element.
This item is a necessary action to eliminate a currently non-compliant chapter of the City Municipal Code, and will have no impact on current operations or application review, as Ordinance 1183 has remained unenforceable since its initial passage. Staff are recommending approval of this ordinance.
FISCAL IMPACT: None. However, denial of the repeal may have indirect fiscal consequences related to necessary certification of the City’s 6th Cycle Housing Element, as the repeal of Ordinance 1183 has been identified as a requirement by HCD for inclusion in the City’s Housing Element as part of achieving certified compliance.
PREVIOUS COUNCIL OR COMMISSION ACTION:
October 21, 2019 – Adoption of Ordinance 1183
CEQA: Exempt pursuant to Section 15061(b)(3) as there is no potential for the repeal of this ordinance to have any significant effect on the environment.
ATTACHMENTS:
1. Ordinance Repealing Chapter 16.64
2. Chapter 16.64 Growth Management Ordinance
3. May 15, 2020 Letter from HCD
4. July 29, 2020 Letter from HCD
ORDINANCE NO. XXXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HOLLISTER REPEALING CHAPTER 16.64 GROWTH MANAGEMENT
PROGRAM IN ITS ENTIRETY
WHEREAS, on October 21, 2019, the City of Hollister adopted Ordinance 1183, which repealed and replaced Chapter 16.64, Growth Management Program, of the City of Hollister Municipal Code; and
WHEREAS, in response to both a May 12, 2020, and July 29, 2020 notification from the California Department of Housing and Community Development (HCD), it was determined that enforcement of Chapter 16.64 was inconsistent with the Housing Crisis Act of 2019 (SB 330, 2019); and
WHEREAS, following the determination that the Ordinance was inconsistent with the Housing Crisis Act of 2019, the City has not enforced Chapter 16.64 for any housing development projects since its adoption, as directed by HCD; and
WHEREAS, the repeal of Chapter 16.64 will bring the City’s Municipal Code into formal compliance with state law; is included as Policy Action H1.2 of the City’s Draft 6 th Cycle Housing Element and will be required to achieve housing element certification; and will have no effect on current practice due to the ordinance never having been enforced; and
WHEREAS, the repeal of Chapter 16.64 of the Hollister Municipal Code is exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3), as there is no potential for this action to cause a significant effect on the environment.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HOLLISTER DOES ORDAIN AS FOLLOWS:
SECTION 1. Chapter 16.64, Growth Management Program, of Title 16, Subdivisions, as adopted by Ordinance 1183 is hereby repealed in its entirety from the Municipal Code.
SECTION 2. SEVERABILITY. If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.
SECTION 3. EFFECTIVE DATE. This ordinance shall take effect and be in force thirty (30) days from and after its final passage.
SECTION 4. PUBLICATION. Within fifteen (15) days after passage, the City Clerk shall cause this ordinance to be published in a newspaper of general circulation.
Ordinance No. XXXX
INTRODUCED at a regular City Council meeting on December 15, 2025, and ADOPTED as an ordinance of the City of Hollister at a regular City Council meeting January 5, 2025 by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
________________________________
Roxanne Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
______________________________ _______________________________ Jennifer Woodworth, MMC, City Clerk Jennifer Thompson, City Attorney
I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Ordinance No. XXXX is an original ordinance, or true and correct copy of a City ordinance, duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on January 5, 2025, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on January 5, 2025.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
TITLE 16 - SUBDIVISIONS
CHAPTER 16.64 GROWTH MANAGEMENT PROGRAM
Hollister, California, Code of Ordinances Created: 2025-08-05 14:44:53 [EST] (Supp. No. 13)
CHAPTER 16.64 GROWTH MANAGEMENT PROGRAM
16.64.010 Findings and declaration of intent.
A. Findings. The city council finds and determines as follows: The city has adopted a general plan that is designed to provide a comprehensive plan intended to govern the land use of the city through the planning period to the year 2023. The general plan establishes policies that are intended to guide the location and nature of future development, including residential development, in order to ensure that the city's goals are achieved. Included are policies which require the city to limit development to that which can be supported by an adequate water supply, adequate sanitary sewer and treatment capacity, adequate fire and police protection, an adequate transportation system meeting the prescribed levels of service, as well as other services that are required to maintain desired goals of the city. The general plan requires that development, including residential development, be located and designed to ensure that the public is safe from flooding and earthquake hazards, and that development is in conformance with federal, state and local regulatory programs designed to protect the historical and biological environments of the city and the surrounding planning area, and that there are adequate park and recreational facilities available to serve city residents.
The city has adopted a fiscal neutrality policy requiring new residential development to provide adequate revenues to fund the cost of the services required by the development. In order to implement the general plan, and to protect the health, welfare and safety of the city's population, the city has adopted regulatory ordinances such as the city zoning ordinance and subdivision ordinance. The adopted zoning and subdivision regulations alone are insufficient to provide for comprehensive development review and approval procedures, including review and approval procedures for residential development that will accommodate various levels of housing needs, while ensuring the availability of adequate municipal services and facilities, within the context of environmental, safety and infrastructural constraints.
The city council therefore finds it necessary to adopt a growth management program to implement the policies and objectives of the general plan and to protect and promote the public health, safety and welfare. The provision of special needs housing, including affordable, below market rate, senior and rental housing, is necessary for the economic and social well-being of the community and is necessary to implement the housing policies of the general plan. The city's growth management program identifies categories of special needs housing, and is intended to provide for adequate levels of affordable, senior and rental housing within any adopted growth limit.
B. Declaration of Intent. This chapter is intended to: Encourage a rate of residential growth within the city which will not exceed the city's ability to provide adequate and efficient public services, including sewer, water, police, fire, streets, parks, general administration and maintenance of public facilities, or the ability of the local economy, including the city's financial capacity, to support such growth, maintain and improve the quality of the environment considering the city's natural setting, including water courses, viable agricultural/open lands, recreational, historic and scenic areas; encourage and promote a balanced community with adequate housing to meet the needs of local employment and residents; encourage the construction of an appropriate share of the regional need for housing; encourage and promote housing programs and activities to enable the city to meet the needs of all economic segments of the community, including the provision of adequate levels of rental housing; and, provide and maintain a sound economic base for the city.
(Ord. 959, § 1, 2001; Ord. 1183, 2019)
Created: 2025-08-05 14:44:52 [EST]
(Supp. No. 13)
16.64.020 Application of article.
The provisions of this chapter shall apply to all residential development projects proposed to be constructed in the city.
(Ord. 959, § 1, 2001; Ord. 1183, 2019)
16.64.025 Definitions.
Except where the context otherwise requires, the following definitions shall govern the construction of this chapter.
Affordable housing means housing units affordable to families earning at or below 120 percent of the county median income, including very low, low, median and moderate income units. The specific affordability levels shall be established by resolution of the city council.
Below market rate housing means housing units with prices or rental levels established at less than market rate, and affordable to families earning above 120 percent of the county median income. The specific affordability levels shall be established by resolution of the city council.
City means the city of Hollister, its boards and commissions, and its officers, employees and agents.
Condominium as defined in section 783 of the California Civil Code, means an estate in real property consisting of an undivided interest in common in a portion of real property together with a separate interest in residential space called a unit, the boundaries of which are described on a recorded final map, parcel map, or condominium plan in sufficient detail to locate all boundaries. The area within these boundaries may be filled with air, earth, or water, or any combination thereof, and need not be physically attached to land except by easements for access, and if necessary, support.
Director means the director of the Development Services Department, or his/her designee.
Market rate housing means housing units selling or renting for prices or levels set by the housing market.
Planning Commission means the planning commission of the city.
Residential development project means any application for a discretionary land use permit, approval or other entitlement, which requires the award of allocations, including without limitation, applications for conditional use permits, site and architectural review, parcel maps, and tentative maps, unless otherwise exempt by the provisions of this chapter.
Senior housing means housing that is available only to seniors, in accordance with state and federal housing laws and guidelines. Senior housing is exempt from the growth management program provisions of this chapter.
Small residential project means a residential project consisting of no more than four single family residential units or lots, or a subdivision of land into no more than four lots, or a rental housing project consisting of no more than four units. This classification shall not apply to projects which, within any five-year period, when combined with any other small residential projects as defined herein, and involving all or part of the same parcels of land, or contiguous parcels, would result in the development of more than eight total residential units, or four total rental housing units.
Special needs housing means housing that is referred to or defined in this chapter as below market rate housing, affordable housing, senior housing, and small residential projects.
Town house means an attached or detached, privately owned single-family dwelling unit which is part of and adjacent to other town house dwelling units that are separated or connected by a common party wall.
Created: 2025-08-05 14:44:52 [EST]
(Supp. No. 13)
(Ord. 959, § 1, 2001; Ord. 1183, 2019)
16.64.030 Exemptions.
All approved residential units, including exempt units, shall be accounted for and included in the city's growth limits as set forth in Section 16.64.040. A residential project may qualify for no more than one of the following exemptions:
A. Replacement residential units or the relocation of an existing dwelling unit to a legal lot of record; B. Single-family residential units to be constructed on single legal lots of record in existence prior to July 1, 2019;
C. Secondary dwelling units subject to the provisions of Section 17.22.040 of this Code.
D. Housing designated for Extremely Low, Very Low, and Low income households whose income does not exceed the qualifying limits as established and amended from time to time pursuant to section 8 of the United States Housing Act of 1937, or in the event federal standards are discontinued, as established by regulation of the Department of Housing and Community Development of the State of California; E. Housing designated as special needs. As noted in Government Code section 65583 (a)(6), within the overall housing needs assessments there are segments of the population that require special consideration. These are generally people who are low income and have less access to housing choices.
These special housing needs groups include the elderly, persons with disabilities, single parent households, farmworkers, and families and persons in need of emergency shelter; F. Senior housing, available only to seniors, in accordance with state and federal housing laws and guidelines;
G. Any rental residential unit with restrictions that limit the ability to convert to owner occupied; H. Condominiums, townhomes, or a single building which contains two or more residential housing units which may be side by side or up and down or detached homes less than 2,000 square feet on lots less than 2,900 square feet which have all new streets owned by and maintained by a homeowners association;
I. Existing awarded residential allocations under previous growth management programs in the city such as Measure U;
J. Residential projects in process which residential applications have been deemed complete by the city of Hollister by the date in which the city's growth management ordinance per this chapter takes effect; K. Residential units in the Downtown area as identified geographically by Measure Y.
L. Small residential project as defined in Section 16.64.025 of the Hollister Municipal Code. (Ord. 959, § 1, 2001; Ord. 1138, § 1, 2017; Ord. 1183, 2019)
16.64.040 Growth limits.
A. Criteria for Setting Growth Limits. The residential growth limits established pursuant to this chapter shall expire upon the adoption of a general plan update by the city of Hollister that supersedes the existing 2005 - 2023 Hollister General Plan or within five years from the enactment of this ordinance, whichever comes first.
If a new housing element period is established prior to the adoption of a general plan update, then, the city council shall determine the maximum number of residential units to be built during the ensuing housing element period, consistent with the intent of this chapter, city policies, plans and ordinances, and based
Created: 2025-08-05 14:44:52 [EST]
(Supp. No. 13)
upon a consideration of the following: The city's regional fair share housing needs; existing or reasonably anticipated environmental, public facility and service constraints including the availability of adequate sewer, water and road facilities and services, libraries, fire and police facilities and services, and park and recreation facilities; the city's fiscal ability to support additional residential development; protection of the public health, safety and welfare of the city's population; and other information deemed relevant by the city council to the adoption of growth limits.
B. Procedure for Setting Annual Growth Limits. The residential growth limits established pursuant to this chapter shall expire upon the adoption of a general plan update by the city of Hollister that supersedes the existing 2005 - 2023 Hollister General Plan or within five years from the enactment of this ordinance, whichever comes first. If a new housing element period is established prior to the adoption of a general plan update, then, housing growth rates shall be established by the city council prior to the expiration of the then current housing element period. Prior to the commencement of a new housing element period, the city council shall hold a public hearing, which may be continued from time to time, for the purpose of considering and adopting annual growth limits. The annual growth limits shall address specific housing needs, and shall at a minimum establish growth limits applicable to special needs housing, as defined herein. (Ord. 959, § 1, 2001; Ord. 1183, 2019)
16.64.045 Growth limit established.
A. Annual Growth Limit. For the, current eight-year housing goal period from 2015 until the year 2023, the annual growth limit is established at 159 residential units per year. The city council finds that this growth limit is consistent with the housing policies of the city and regional housing needs as set forth in the general plan, and is based upon city reports, resolutions, ordinances, and public hearings analyzing, informing, evaluating and implementing housing policies and growth management in the city. The growth limit of 159 units per year is based upon 1.5 percent of the city current housing inventory for all housing types. In the event that a future Regional Housing Needs Assessment requirement exceeds the five-year growth limit of 795 units for above moderate income housing, the established Growth Limit shall be increase to ensure compliance with the city's RHNA requirements.
B. Annual Growth Limit By Category. In accordance with the provisions of this chapter, and based upon the city's housing needs and requirements, the number of units which may be approved on an annual basis, by type or category of unit, is as follows: 159 market rate units, and all other units depicted in subsection
16.64.030 Exemptions of this chapter are exempt from the growth management program. (Ord. 959, § 1, 2001; Ord. 1183, 2019)
16.64.050 Residential development projects.
Only those applications deemed complete by the development services department shall be processed in accordance with this chapter. Applications for residential development projects shall not be deemed complete by the development services department, nor shall a residential development project be approved or a building permit issued until a project has been awarded allocations and assigned a build-out schedule, or has been determined to be exempt.
(Ord. 959, § 1, 2001; Ord. 1183, 2019)
Created: 2025-08-05 14:44:52 [EST]
(Supp. No. 13)
16.64.055 Applications for residential development allocations.
A. Allocations. All applicants for residential development projects shall first be required to obtain residential development allocations in accordance with the provisions of this chapter. Applications shall be submitted to the city, development services department, in accordance with application schedules established from time to time by resolution of the city council.
B. Complete Application. An application for allocations shall not be deemed complete unless and until all of the following criteria are met:
1. The application is consistent with the applicable general plan designation for the subject property or project site, and the property or site is zoned for the residential density and use proposed.
2. The city council has adopted growth limits and has established an application schedule in accordance with the provisions of this chapter, and allocations are available for the type of project proposed C. General Provisions.
1. Applications for residential development allocations shall contain all information and fees requested on the city application forms.
2. Application fees shall be established from time to time by resolution of the city council.
3. Applicants may withdraw their application for residential development allocations at any time during the process. Application fees will not be refunded, unless the written request for withdrawal is received by the development services department within ten days of filing. (Ord. 959, § 1, 2001; Ord. 1183, 2019)
16.64.070 Project rating scales.
The city council shall adopt by resolution one or more project rating scales for use by the city council in its competitive evaluation and ranking of projects hereunder. (Ord. 959, § 1, 2001; Ord. 1183, 2019)
16.64.080 Competitive evaluation and assignment of build-out schedule.
A. Report to City Council. The development services department shall review each application for residential development and the director shall prepare a report for review by the city council. The report may include recommendations as to the scores that may be assigned to each project application, utilizing the rating scales established pursuant to Section 16.64.070.
B. City Council Hearing. The city council shall hold a public hearing and review the report. The city council shall assign a score in accordance with the project rating scale to each residential development project for which an application has been deemed complete by the department. The city council shall also competitively evaluate each residential project and establish a ranking for each project based upon its assigned score.
C. City Council Determination. The city council shall approve allocations and build-out schedules only for those projects for which the city council determines that building permits can be issued within the applicable growth limit period. If the city council finds that, due to environmental or other reasons, including without limitation the fiscal ability of the city to serve and maintain the project site, a given project is detrimental to the public health, safety, and welfare, the city council may determine not to approve the application, regardless of its score on the project rating scale or the availability of allocations. in considering the award of
Created: 2025-08-05 14:44:52 [EST]
(Supp. No. 13)
allocations, the city council may give priority to subsequent phasing and build-out of previously allocated and/or approved projects for which substantial public infrastructure improvements (beyond over-sizing of sewer and water utility lines) have been constructed to serve such future phases.
D. Modifications to Project.
1. When building permits are requested for any residential project assigned a build-out schedule, the development services director shall review such project for conformance with the project as it was proposed when assigned a build-out schedule by the city council. If the director determines that there have been significant modifications to the project including, without limitation, modifications that would have significantly affected its rating or competitive evaluation hereunder, then no building permits shall be issued for the project unless approved by the city council. To approve the project eligibility for such permits, the city council shall find that the proposed modifications result in a substantial improvement over the project for which a build-out schedule had been assigned. If the director finds that the modifications to the project are not significant, such a finding shall be forwarded as a recommendation to the city council. The city council may instead determine that the proposed modifications are significant and subject to review under this chapter prior to the issuance of building permits for the project.
2. No building permits shall be issued for a residential development project pursuant to an approved build-out schedule unless the project is to be built on the same physical site as was originally applied for and evaluated. Build-out schedules shall not be transferable independent of the project for which they were assigned.
(Ord. 959, § 1, 2001; Ord. 1183, 2019)
16.64.085 Growth limit allocations.
The maximum growth limit for any year need not be fully allocated. (Ord. 959, § 1, 2001; Ord. 1183, 2019)
16.64.090 Agreement to perform.
No later than 90 days after the award or approval of allocations and a build-out schedule by the city council, the applicant, or its successor in interest for any residential development project, shall agree in writing, on a performance agreement form provided by the city, to a set of performance criteria and project standards. These criteria and standards shall include, without limitation, a specific date for the submittal of a complete development application, including without limitation tentative map, site and architectural review, or conditional use permit application, for each phase of the project. If a complete development application has been made at the time the performance agreement is entered into, then as to each such phase, the performance agreement shall set forth a specific date for the submittal of a complete application for the next approval to be obtained for such phase. The performance agreement shall be effective when executed by the director and the applicant. The agreement shall include, without limitation, a date specific schedule for obtaining final map or building permit approval, whichever applicable, for each phase of the project.
The agreement shall require the applicant to pay a nonrefundable deposit for the project, the amount of which shall be established from time to time by resolution of the city council. Unless otherwise established by the council, the deposit due for the project shall be paid at the time a development application is approved for the first phase of the project, or if such project approval is obtained prior to the time the performance agreement is entered into, then the deposit shall be due upon execution of the performance agreement by the applicant. The
Created: 2025-08-05 14:44:52 [EST]
(Supp. No. 13)
deposit shall be fully credited to subsequent development application and processing fees for the project if the applicant complies fully with the terms of the agreement.
If the applicant fails to enter into the performance agreement within the required time frame or fails to pay the required deposit by the specified date, the build-out schedules for all phases of the project shall immediately, without further action, become null and void. If the applicant fails to file a complete development application for a project phase by the date specified in the performance agreement, or fails to obtain final map approval or be issued a building permit for a phase specified in the performance agreement, or if the development application expires, the build-out schedule for the affected phase shall immediately, without further action, become null and void. The applicant may appeal to the city council to reinstate the build-out schedule. In order to reinstate a build- out schedule, the city council must find that the applicant's failure to perform was due solely to circumstances beyond the applicant's control.
(Ord. 959, § 1, 2001; Ord. 1183, 2019)
16.64.100 No vested rights.
No action taken pursuant to this chapter with respect to any residential development project, including without limitation, the setting of any growth limits, the rating of a residential development project, the granting of any allocations or build-out schedules, or the execution of a performance agreement, by the city council, planning commission, or any city official, and no action taken pursuant to this chapter by any applicant, owner or developer, including without limitation, the payment of fees or deposits, shall result in the creation or vesting of any rights whatever by any such applicant, owner or developer with respect to the project, including the right to receive any city approvals or permits, or to construct any residential units or other improvements. (Ord. 959, § 1, 2001; Ord. 1183, 2019)
16.64.110 Reserved.
Editor's note(s)—Ord. 1183, adopted Oct. 21, 2019, repealed § 16.64.110, which pertained to existing project— special unit allocation and derived from Ord. 959, § 1, 2001.
16.64.115 Reserved.
Editor's note(s)—Ord. 1183, adopted Oct. 21, 2019, repealed § 16.64.115, which pertained to hardship allocations and derived from Ord. 992, § 1, 2004.
16.64.120 Development agreements.
To the extent any provision of any development agreement entered into pursuant to sections 65864, et seq., of the Government Code, is inconsistent or conflicts with any of the provisions of this chapter or any rule, regulation or procedure adopted pursuant to this chapter, the provisions of such development agreement shall control over the provisions of this chapter or any rule, regulation or procedure adopted pursuant to this chapter. (Ord. 959, § 1, 2001; Ord. 1183, 2019)
16.64.130 Judicial review.
Any judicial action or proceeding to review or challenge any action or proceeding pursuant to or under this chapter, must be filed in a court of competent jurisdiction within 30 days of the date of the action or proceeding sought to be reviewed or challenged.
Created: 2025-08-05 14:44:53 [EST]
(Supp. No. 13)
(Ord. 959, § 1, 2001; Ord. 1183, 2019)
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF HOUSING POLICY DEVELOPMENT
2020 W. El Camino Avenue, Suite 500
Sacramento, CA 95833
(916) 263-2911 / FAX (916) 263-7453
www.hcd.ca.gov
May 12, 2020
Bryan Swanson, Director
Development Services Department
City of Hollister
375 Fifth Street
Hollister, CA, 95023
Dear Bryan Swanson:
RE: City of Hollister’s Housing Element and Adopted Growth Management Program (Ordinance 1183)
Thank you for submitting the City of Hollister’s (City) growth management program, Ordinance 1183 (Ordinance) adopted October 21, 2019 and received for review on November 25, 2019. As requested by the City, the California Department of Housing and Community Development (HCD) has reviewed the ordinance for consistency with housing element law and related new state housing law. HCD is reporting the results of its review pursuant to Government Code Section 65585.
On May 25, 2016, HCD found the City’s housing element to comply with State Housing Element Law (Article 10.6 of the Government Code). Subsequently, the City began considering a growth management program and submitted a draft ordinance and draft amendment to the housing element on December 5, 2018. On February 1, 2019, HCD determined that adoption of the draft Ordinance would result in the housing element no longer complying with State Housing Element Law and made several findings regarding the growth management program. The findings necessitated revisions to the housing element and the ordinance to comply with State Housing Element Law. To date, HCD has not received additional revisions to the housing element, but the ordinance adopted October 21, 2019 has been substantially revised.
HCD acknowledges the City made significant progress in addressing the potential impacts of the Ordinance including removing the rating criteria that had a direct impact on the cost and feasibility of development. The adopted ordinance addresses the requirements described in HCD’s February 1, 2019 review. This finding is based on, additional clarification provided by the City regarding, among other things, exemptions for permanent supportive housing and rentals for all incomes, carry over of allotments, mitigation of financial neutrality requirements, and the expiration of the Ordinance upon update of the general plan or within five years, whichever comes first.
Bryan Swanson, Director
However, the Housing Crisis Act of 2019 (SB 330, 2019) was signed by Governor Newsom on October 9, 2019 and became effective on January 1, 2020. The Housing Crisis Act (Gov. Code, § 66300) generally prohibits a locality from enacting a development policy, standard or condition that reduces intensity, imposes moratoriums, enforces subjective design standards or implements any provision that limits approvals or caps population. These provisions remain in effect until January 1, 2025.
Specifically, Government Code section 66300, subdivision (b)(1)(D)(i), with limited exception not applicable here, does not allow affected jurisdictions including Hollister to adopt new or enforce existing limits on the number of land-use approvals or permits, such as those in Hollister’s growth management program. The City must immediately void or suspend the growth management program (Ordinance 1183).
Pursuant to Government Code section 65585, subdivision (i), HCD has the authority to monitor any action or failure to act that may be inconsistent with an adopted housing element. The City’s housing element includes Program H.II. to monitor the growth management Ordinance to ensure it does not constrain residential development.
Please be advised, if the City fails to void or suspend the growth management program, HCD may determine the City’s housing element no longer substantially complies with housing element law, and take necessary enforcement action pursuant to Government Code section 65585, subdivisions (i) and (j), including referral to the Attorney General.
If you have any questions or need technical assistance, please contact Paul McDougall, of our staff, at [email protected].
Sincerely,
Megan Kirkeby
Acting Deputy Director
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF HOUSING POLICY DEVELOPMENT
2020 W. El Camino Avenue, Suite 500
Sacramento, CA 95833
(916) 263-2911 / FAX (916) 263-7453
www.hcd.ca.gov
July 29, 2020
Brett Miller, Interim City Manager
City of Hollister
375 Fifth Street
Hollister, CA 95023
Dear Brett Miller:
RE: 5th Cycle Housing Element Notice of Non-Compliance Thank you for past submittals of the City of Hollister’s (City) housing element and growth management program, Ordinance 1183 (Ordinance). The purpose of this letter is to follow up on the California Department of Housing and Community Development’s (HCD) May 12, 2020 correspondence, provide notice of non-compliance and additional direction related to pending development applications.
On May 12, 2020 (see enclosure), HCD noted that the “…City must immediately void or suspend the growth management program (Ordinance 1183),” pursuant to Government Code section 66300, subdivision (b), of the Housing Crisis Act of 2019 (SB 330, 2019) effective January 1, 2020. The findings letter of May 12, 2020 advised the City of HCD’s review of housing element compliance and consequence, pursuant to Government Code section 65585, subdivisions (i) and (j), including referral to the Attorney General’s Office.
HCD sympathizes with the recent passing of a city council member and the subsequent challenge to make local legislative decisions related to housing development. Nevertheless, the City has taken no action to acknowledge to HCD, the public nor stakeholder groups (including groups with an interest in building housing) that the City’s growth management program is suspended or void under SB 330. The City has failed to confirm that it will not enforce the growth management program. For these reasons, and as noted in the HCD’s May 12, 2020 review, HCD finds the City’s action and lack of action are inconsistent with its housing element and housing element law.
Brett Miller, Interim City Manager
HCD finds, pursuant to Government Code section 65585, subdivision (i)(1), that the City’s actions and failure to act constitute lack of compliance with housing element law.
Accordingly, the City has 30 days to respond to these findings prior to HCD taking further action authorized under Government Code section 65585. The City’s response must immediately acknowledge that the ordinance is suspended or void and that the City will no longer enforce or attempt to enforce the Ordinance. This action does not require a local legislative act of the City Council.
In addition, HCD is informed that the City has failed to act on approvals related to residential development applications since March 2020. Again, while HCD sympathizes with the City, the failure to act constitutes a constraint on housing development and may constitute denial of a housing project for the purposes of the Housing Accountability Act (Gov. Code, § 65589.5). While HCD appreciates the City’s difficulties, HCD emphasizes that the need for housing is even greater under these circumstances.
The City must either immediately address the constraint or amend its housing element to analyze and address the constraint.
If you have any questions or need technical assistance, please contact Paul McDougall, of our staff, at [email protected].
Sincerely,
Megan Kirkeby
Deputy Director
cc: Jason Epperson, City Attorney
Enclosure
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: December 15, 2025
REPORT # City Manager-2025-57
AGENDA ITEM: A RESOLUTION APPROVING AN AGREEMENT WITH
ROADSHOWS INC. FOR OPERATIONAL MANAGEMENT SERVICES FOR THE 2026 HOLLISTER INDEPENDENCE RALLY
DEPARTMENT: City Manager
DEPARTMENT HEAD: Jim Pia, Interim City Manager
STAFF CONTACT: Jim Pia, Interim City Manager
RECOMMENDED ACTION: Adopt a resolution approving an agreement with Roadshows Inc. for operational management services for the 2026 Hollister Independence Rally and authorize the City Manager to finalize and execute the agreement.
DISCUSSION: In January 2025, the City of Hollister (“City”) City Council approved and authorized the Hollister Independence Rally (Rally) return as an event beginning in 2025.
The Council then approved an agreement with Roadshows Inc. on March 3, 2025. The successful event took place on Friday and Saturday, July 4-5, 2025. For this year, the dates would be Friday and Saturday, July 3-4, 2026.
The City contracted with Roadshows Inc. (Roadshows) in 2025 to host the Rally with Resolution number 2025-, and staff are recommending contracting with Roadshows to serve as operational manager for the 2026 Rally. Roadshows will partner with the City to solicit sponsorships to offset expenses.
If Roadshows secures $90,000 in sponsorship funds, their Consultant Fee shall be $40,000. For each additional $20,000 in sponsorship funds secured above $90,000, the Consultant Fee shall increase by $5,000. Any sponsorship secured independently by the City shall not be considered in the calculation of Roadshow’s sponsorship benchmarks.
Both the City and Roadshow’s will coordinate their sponsorship efforts and maintain open communication regarding potential sponsors to prevent overlap and to maximize total sponsorship revenue with a goal of ensuring the Rally is cost neutral to the City.
FISCAL IMPACT: The City continues to work to make this event cost neutral to the City.
PREVIOUS COUNCIL OR COMMISSION ACTION: On March 3, 2025, City Council approved an agreement with Roadshows Inc. for operational management services for the 2025 Hollister Independence Rally and authorized the City Manager to finalize and execute the agreement with Resolution No. 2025 -32.
CEQA: Not a project.
ATTACHMENTS:
1. Resolution
2. Agreement with Roadshows Inc.
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING AN AGREEMENT WITH ROADSHOWS INC. FOR
OPERATIONAL MANAGEMENT SERVICES FOR THE 2026 HOLLISTER
INDEPENDENCE RALLY
WHEREAS, in January 2025, the City Council of the City of Hollister approved and authorized that the Hollister Independence Rally (Rally) return as an event beginning in 2025; and
WHEREAS, on March 3, 2025, the City Council approved an agreement with Roadshows Inc. for operational management services f or the 2025 Hollister Independence Rally; and
WHEREAS, the Rally is again set to take place on July 3-4, 2026, and City staff recommends that the City contract with Roadshows to serve as operational manager for the 2026 Rally.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister approves an agreement with Roadshows Inc. for operational management services for the 2026 Hollister Independence Rally and authorizes the Interim City Manager to execute the agreement.
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on December 15, 2025, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Roxanne Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Jennifer P. Thompson, City Attorney
Resolution No. 2025-XX
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2025-XX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on December 15, 2025 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on December 15, 2025.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
1 AGREEMENT BETWEEN THE CITY OF HOLLISTER AND
ROADSHOWS®, INC. FOR CONSULTING SERVICES FOR THE
HOLLISTER INDEPENDENCE RALLY
This agreement ("Agreement") is made and entered into on December 15, 2025 (the "Effective Date"), by and between the City of Hollister, a California municipal corporation ("City") and Roadshows®, Inc., a Nevada corporation (hereinafter also referred to as "Operational Manager" "Organizer" and collectively as "Consultant"). City and Consultant may be referred to hereinafter individually as a "Party" or collectively as the "Parties."
RECITALS
This Agreement is made with reference to the following facts and objectives:
A. City seeks to host and produce the Hollister Independence Motorcycle Rally ("Rally") and desires to engage professional consulting services to support the successful execution of the Rally.
B. As the host of the Rally, City shall serve as the producer of the event, with full responsibility and authority to develop, finance, coordinate, and execute all aspects of the Rally, including but not limited to organizing and managing entertainment, vendors, concessions, merchandise, security, safety protocols, venue operations, and promotional activities. City shall have complete creative control and final approval over all Rally elements, and shall oversee all financial aspects of the event, including revenue collection, expense management, and distribution of proceeds. City's role as producer establishes its authority to enter into agreements with third parties for goods and services necessary for the Rally's production and operation.
C. City and Consultant seek to enter into an Agreement for the promotion and operational management of the Rally.
D. City and Consultant desire to enter into this Agreement to delineate the Parties' rights and responsibilities for the promotion and operation of the Rally and the expenses and revenue generated therefrom.
E. Consultant is qualified to provide promotional and operational management support to City for the Rally.
F. Consultant shall serve as the operational manager of the Rally, providing expertise and day-to-day operational management of rally activities, while City shall retain ultimate management responsibility and sole decision-making
2 authority over any and all actions related to or arising out of Rally operations.
Nothing in this Agreement shall be construed to delegate or transfer the City's authority as the host and producer of the Rally to Consultant.
NOW THEREFORE, in consideration of the terms and conditions of the Agreement, including the foregoing Recitals, City and Consultant agree as follows:
1. Locations and Activities. The Rally locations, including boundaries and acceptable uses and activities, shall be determined in the sole discretion of the City. All locations, boundaries, uses and activities shall comply with applicable laws and regulations.
2. Term. The term of this Agreement shall commence on the Effective Date and shall continue until August 31, 2026.
3. Fees and Revenue Collection.
a. Compensation. As compensation for the Services provided under this Agreement, Consultant shall be entitled to a fee ("Consultant Fee") determined by the following sponsorship benchmarks:
i. If Consultant secures $90,000.00 in sponsorship funds, the Consultant Fee shall be $40,000.00;
ii. For each additional $20,000.00 in sponsorship funds secured above $90,000.00, the Consultant Fee shall increase by $5,000.00.
iii. Both City and Consultant shall actively seek sponsorships in good faith, with transparent communication to avoid competing for the same sponsors. Any sponsorships secured independently by the City shall not be considered in the calculation of the Consultant's sponsorship benchmarks. Both Parties agree to coordinate their sponsorship efforts and maintain open communication regarding potential sponsors to prevent overlap and maximize total sponsorship revenue.
b. Revenue Collection and Accounting. Consultant shall be responsible for the collection of all Rally-generated revenue and shall maintain detailed accounting records, subject to the following requirements:
i. Collection Responsibilities. Consultant shall collect and account for most revenue generated from rally activities, including but not limited
3 to vendor fees, sponsorships, merchandise sales, food and entertainment tickets, and participant registrations. Revenue from Beverage sales shall remain with City.
ii. Retention and Use of Sponsorship Funds. Consultant shall retain all sponsorship funds collected and shall:
1. Provide City with an accurate accounting of all sponsorship funds received;
2. Use such funds to provide advance payment for rally
activities as needed; and
3. Upon conclusion of the Rally, remit to City any sponsorship funds remaining after payment of Rally expenses and
Consultant Fee.
iii. Accounting Requirements. Consultant shall maintain complete and accurate records of:
1. All revenue collected, categorized by source;
2. Daily transaction records and bank deposits;
3. Copies of all contracts and agreements generating revenue;
4. Vendor payment records and receipts; and
5. Any other documentation supporting revenue collection.
iv. Reporting Schedule. Consultant shall provide to City:
1. A final comprehensive revenue report, with all supporting documentation, within forty-five (45) business days
following the Rally.
v. Payment to City. Consultant shall remit to City all revenue associated with the Rally (excluding sponsorship funds as provided in Section 3.b.ii) according to the following schedule:
1. Final payment, along with the comprehensive revenue
report, within forty-five (45) business days following the Rally.
vi. Audit Rights. City reserves the right to audit all revenue records, and Consultant shall provide access to all relevant documentation
4 within ten (10) days of City's written request. Final reconciliation and payment of Consultant Fee shall be contingent upon City's acceptance of the final revenue report and completion of any audit procedures.
c. Cost Responsibilities and Expense Coverage. City and Consultant agree to the following regarding expenses for the Rally:
i. Consultant shall use sponsorship funds collected to pay for rally activities, including but not limited to entertainment-related expenses, rental and setup of equipment and facilities, advertisement and promotion expenses, and traffic control equipment and personnel.
ii. In the event that the costs of rally activities exceed the amount of sponsorship funds collected by Consultant, City shall be responsible for covering such excess costs upon presentation of appropriate documentation and approval by the City.
iii. Any sponsorship funds remaining after payment of Rally expenses and Consultant Fee shall be remitted to City along with the final comprehensive revenue report as specified in Section 3.b.v.3.
4. City Responsibilities. City shall be responsible for the following:
a. City shall serve as the official host and promoter of the Rally.
b. City shall make all reasonable efforts to ensure adequate essential public safety services are provided, including but not limited to, law enforcement, firefighting services, animal control services, and ambulance response.
City shall determine, in its sole and reasonable discretion, the number of personnel necessary to provide adequate services. City shall make all reasonable efforts to ensure the provision of solid waste services, including but not limited to, solid waste services for
dumpsters/recycling bins and, if reasonably necessary, street sweeping.
c. City shall retain naming rights to the Rally, and all intellectual property, copyright and trademarks obtained by it, or Consultant, arising out of the Rally.
5 d. City Contracting Authority. As the host and producer of the Rally, City, in conjunction with Consultant, shall retain exclusive authority over all contracting activities, including vendor selection, contract negotiation, and execution of agreements with third parties. City, in conjunction with Consultant, shall determine appropriate procurement methods and maintain direct contractual relationships with all vendors providing goods or services for the Rally, including but not limited to entertainment and performance services, equipment rentals, staging, security services, vendor agreements, sponsorship agreements, merchandise agreements, concessions, and supporting services and infrastructure. City shall maintain direct control over all financial aspects of vendor relationships, including payment processing and revenue collection. Consultant, in conjunction with City, shall have authority to approve expenses or authorize payments to vendors. All contracts, excluding specified sponsorship agreements, must be executed directly between Consultant/City and vendors.
5. Consultant Responsibilities. Consultant shall be responsible for the following (collectively, "Services"):
a. Consultant shall provide advisory services to ensure that all applicable requirements and provisions within Hollister Municipal Code chapter 12.36 are satisfied.
b. Consultant shall advise on compliance with all terms and conditions of the Public Assembly Permit and any other permit or entitlement issued for the Rally to the City or Consultant by a federal, state, or local government.
c. Consultant shall comply with all local, state, or federal laws and regulations applicable to the Services provided.
d. Consultant, in consultation with City, shall oversee all aspects of planning and organizing the Rally, including sponsor, vendor, and talent acquisition (collectively, "Participants"). Pursuant to the requirements of Section 4.d.
Consultant shall work with City in selecting Participants and shall be responsible for booking, coordinating and establishing agreements between the City and any such sponsors, vendors, and talent providers.
In the event of a disagreement between the City and Consultant regarding Participants, City shall have final decision-making authority.
e. Consultant shall develop and implement a marketing strategy to promote the Rally.
6 f. In all aspects, Consultant shall ensure that the Rally will be known as and referred to as the "Hollister Independence Rally."
g. Consultant shall provide management and coordination services for all rally activities. Consultant shall ensure that all rally activities comply with all applicable local, state and federal laws and regulations.
h. Consultant shall obtain sponsors for the Rally and shall ensure City agreements with all sponsors are executed. Consultant shall also ensure sponsors comply with local, state and federal laws and regulations.
i. Consultant shall advertise and promote the Rally in electronic, print, audio, and visual media. Consultant shall also ensure that all such advertisements are provided in a manner that is reasonably calculated to maximize their effectiveness.
j. Consultant shall coordinate with City to ensure that all required and applicable building permits are obtained for all stages and generators as part of the event. In addition, the Consultant shall ensure that all vendors receive City business licenses, City building permits and San Benito County Health permits as required.
k. Consultant shall ensure that all Rally specific merchandise shall only be labeled "Hollister Independence Rally." Consultant shall also ensure that merchandise with City's name shall not be sold or distributed unless agreed upon in writing by City and Consultant or City and any applicable vendor.
i. Biker apparel sponsor shall have exclusive rights, upon execution of a valid agreement with Consultant, to produce textiles and related items with the official rally logo and "Hollister Independence Rally" solely for the duration of the 2026 event. Consultant and City shall have ultimate approval of final designs. These exclusive rights shall automatically terminate upon the conclusion of the 2026 event and shall not extend to any subsequent events or years without a new written agreement.
ii. Russ Brown Motorcycle Attorneys shall be named Exclusive Motorcycle Attorney Sponsor in their category, upon valid agreement execution with Consultant. This exclusive designation and associated rights shall apply solely for the duration of the current event and shall automatically terminate upon the conclusion
7 of the event. Any extension of these exclusive rights would require a new written agreement for future events.
6. Termination.
a. City has the right to terminate this Agreement upon the Consultant's failure to perform or comply with any provision of this Agreement. Termination of this Agreement will result in cancellation of the Rally. Consultant shall have no right to reimbursement, damages, or payment of any funds by City as a result of termination under this provision.
b. Maintenance of insurance coverage in conformity with the provisions of section 8 of this Agreement is a material element, and failure to maintain or renew coverage or to provide evidence of coverage or renewal may be treated by City as a material breach of this Agreement and cause for termination of the Agreement and cancellation of the Rally.
c. Either Party has the right to terminate this Agreement for any reason by giving no less than 90 days' written notice to the non-terminating Party.
d. If, at any time prior to the Rally, City determines, in its sole discretion, that it is unable to provide adequate public safety services to ensure the safety of attendees, City may terminate this Agreement. In the event of termination, City shall reimburse all vendor, sponsor, and Consultant costs paid prior to termination.
e. In the event of either Party's termination of this Agreement, the Consultant shall be required at its sole expense to advertise the cancellation of the Rally by placing advertisements or announcements on all websites and in all forms of media previously used by Consultant to promote and advertise the Rally to provide as much notice as possible that the Rally has been cancelled. In the event of termination, Parties will proceed with cancellation notice in a professional manner and shall refrain from making or publishing any comments, or causing any comments to be made or published, that are negative or derogatory toward the other Party.
f. Neither Party shall be considered in breach of this Agreement to the extent that performance of their respective obligations is prevented or delayed by an event of Force Majeure that arises after the Effective Date. "Force Majeure" means an event that is beyond the reasonable control of a Party, and which prevents a Party from complying with any of its obligations under this Agreement, including but not limited to: Acts of God (such as,
8 but not limited to, fires, explosions, earthquakes, drought, tidal waves, floods, storms, or other natural disasters); war, hostilities (whether war is declared or not), invasion, act of foreign enemies, mobilization, requisition, or embargo; rebellion, revolution, insurrection, military or usurped power, or civil war; contamination by radioactivity from any nuclear fuel, or from any nuclear waste from the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous properties; riots, civil commotion, strikes, lockouts or labor actions by workers not employed by the affected Party, its subcontractors, or its suppliers; public health emergencies, epidemics, or pandemics as declared by local, state, or federal authorities; or acts or omissions of governmental authorities that prohibit or significantly impair either Party's ability to perform its obligations under this Agreement. The Party affected by such an event of Force Majeure shall promptly notify the other Party in writing of the nature and extent of the Force Majeure event, use reasonable efforts to continue to perform its obligations under the Agreement to the extent possible, and resume performance of its obligations as soon as reasonably possible when the Force Majeure event subsides. If the period of non-performance exceeds sixty (60) days from the receipt of notice of the Force Majeure event, the Party whose ability to perform has not been affected may terminate this Agreement by giving thirty (30) days written notice to the affected Party.
7. Indemnity. Each Party (“Indemnifying Party”) shall indemnify, defend, and hold harmless the other Party, and any and all its council members, officials, affiliates, officers, employees, and agents (collectively, the "Indemnified Parties"), from and against any and all causes of action, claims, liabilities, obligations, judgments, expenses, costs, fines, penalties, or damages, including reasonable attorney's fees and costs of litigation (collectively, "Claims"), arising out of or in any way related to or which may arise by reason of (a) the Rally, (b) the activities contemplated by this Agreement, including the Indemnified Party’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the Indemnified Party, or (c) the Indemnifying Party’s violation of applicable law. In the event an Indemnified Party is made a party to any action, lawsuit, other adversarial proceeding arising from the Indemnified Party’s performance of this Agreement, the Indemnifying Party shall provide a defense, with counsel satisfactory to the Indemnified Party, or at the Indemnified Party’s option, reimburse the Indemnified Party Parties their costs of defense, including reasonable attorney's fees incurred in defense of such Claims. It is expressly understood and agreed that these indemnification provisions will survive any termination of this Agreement.
8. Insurance. Without in any way limiting Consultant's liability, or indemnification obligations, Consultant shall obtain, provide, and continuously maintain for the duration of the Rally, including setup and dismantling operations, and shall
9 require any and all subcontractors to obtain and maintain, policies of insurance of the type and amounts described below and in a form satisfactory to the City.
a. General Liability Insurance. Consultant shall secure and maintain throughout the duration of the Rally, comprehensive general liability insurance obtained from one or more insurance companies licensed to do business in the State of California in an amount not less than One Million Dollars ($1,000,000.00) each occurrence and Two Million Dollars ($2,000.000.00) in the aggregate.
b. Workers' Compensation Insurance. Consultant shall obtain workers' compensation insurance as required by the State of California.
c. Consultant shall not commence performing any portion of the Services until all required insurance has been obtained and certificates indicating the required coverages have been delivered to and approved by City. All insurance policies shall include an endorsement stating that the City and any and all its council members, officials, affiliates, officers, employees, and agents (collectively, “City Parties”) shall be additional insured under such policies. All of the policies shall be amended to provide that the insurance shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days' prior written notice has been given to City. If such a notice is not given or even if City receives a notice, City may, at its sole option, terminate this Agreement. All insurance policies shall include an endorsement stating that it is primary to any insurance or self-insurance maintained by City and shall waive all rights of subrogation against City and/or the City Parties.
d. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and volunteers, or shall specifically allow Consultant, or others providing insurance evidence in compliance with these specifications, to waive their right of recovery prior to loss. Consultant hereby waives its own right of recovery against the City and shall require, if applicable, similar written express waivers and insurance clauses from each of its subconsultants.
e. Insurers. All insurance policies shall be issued by an insurance company with an assigned policyholders' Financial Strength Rating of A- (or higher) and a Financial Size Category Class VII (or larger), in accordance with Best's Key Rating Guide in effect at the time of execution of this Agreement.
10 9. Independent Contractor Status. The Parties agree that Consultant is free from the control and direction of City in connection with Consultant's performance of the Services. Consultant is hereby retained to provide the specified Services for City, which are outside the usual course of City's business. Consultant certifies that it is customarily engaged in an independently established trade, occupation, or business to provide the Services required by this Agreement. Consultant understands and agrees that Consultant and Consultant's employees shall not be considered officers, employees, agents, volunteers or partners, of the City, and are not entitled to benefits of any kind or nature normally provided to employees of City and/or to which City's employees are normally entitled.
10. Confidential Information. Parties shall mutually treat confidential information disclosed during the course of performance of Services under this Agreement, as confidential and shall not be disclosed to any other persons or parties excepts as authorized or required by law.
11. Mistake of Fact. Each Party understands that if any fact with respect to any matter covered by this Agreement is found hereafter to be other or different from the fact now believed by that Party to be true, that Party expressly accepts and assumes the risk of such possible difference in fact and agrees that this Agreement shall be in all respects effective and not subject to termination or rescission by reason of that difference in facts.
12. Access to Records. Consultant shall maintain all books, records, documents, accounting ledgers, and similar accounting materials relating to the Rally on file for at least three (3) years following the final day of the Rally. Any duly authorized representative of the City shall have access to those records for the purposes of inspection, audit, and copying upon reasonable notice of not less than ten (10) days with the understanding that event records are proprietary and not to be released to any entity. City shall provide business license and tax information to Consultant upon written notice of not less than forty-eight (48) hours.
13. Assignment. This Agreement is binding on the heirs, successors, and assigns of the Parties. The Consultant shall not assign its rights or duties under this Agreement without prior written consent of City. Any attempt by Consultant to assign its interests in this Agreement without the consent of City shall be void and of no effect.
14. Severability. If any provision of this Agreement shall be held invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement.
11 15. Amendments. The terms of this Agreement shall not be waived, altered, modified, supplemented or amended in any manner whatsoever except by written agreement signed by both Parties and approved by the City Council.
16. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its choice of law rules. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the Superior Court of the State of California for the County of San Benito subject to transfer of venue under applicable State law, provided that nothing in this Agreement shall constitute a waiver of immunity to suit by the City.
17. Notices. All notices required to be provided under this Agreement shall be in writing and shall be deemed to have been duly served if delivered in person to Consultant or enclosed in a properly addressed envelope postage prepaid and deposited with an overnight delivery service or with a United States Post Office for delivery by first class certified mail address to the Parties at the following addresses, unless such addresses are changed by notice, in writing, to the other Party.
City of Hollister
Attn: City Manager
375 Fifth Street
Hollister, CA 95023
Roadshows®, Inc.
PO Box 2994
Reno, NV 89505
Telephone: 775-690-2035
Email: [email protected]
[email protected]
18. Compliance with Law. Each and every provision of law and clause required by law to be inserted into this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included therein.
Consultant shall comply with all applicable federal, state, and local laws, rules, regulations and ordinances. Consultant agrees that it shall comply with all legal requirements for the performance of duties under this Agreement and that failure to do so shall constitute material breach.
19. Non-Discrimination. There shall be no unlawful discrimination in the contracting of persons under this Agreement because of race, color, national origin, age,
12 ancestry, religion, sex, or sexual orientation of such persons.
20. Attorneys' Fees. If a Party to this Agreement commences a legal action against the other party to enforce a provision of this Agreement or seek damages related to the services provided under this Agreement, the prevailing Party in the legal action will be entitled to recover from the other Party all of its reasonable litigation expense, costs, and fees actually incurred, including reasonable attorneys' and experts' fees.
21. Liability of City. Notwithstanding anything stated herein to the contrary, City shall not be liable for any special, consequential, indirect or incidental damages, including but not limited to lost profits in connection with this Agreement.
22. Waiver. No delay or omission by either Party in exercising any right under this Agreement shall operate as a waiver of that or any other right and no single or partial exercise of any right shall preclude either Party from any or further exercise of any right or remedy.
23. Entire Agreement. This Agreement supersedes any and all other agreements, whether oral or in writing, between the Parties with respect to the Services contemplated in this Agreement and is intended by the Parties as the final expression of their agreement with respect to such terms as are included herein and as the complete and exclusive statement of its terms and may not be contradicted by evidence of any prior agreement or of a contemporaneous oral agreement, nor explained or supplemented by evidence of consistent additional terms.
24. Ambiguity. The Parties to this Agreement, and each of them, hereby represent that the language contained herein is to be construed as jointly proposed and jointly accepted, and in the event of any subsequent determination of ambiguity, all Parties shall be treated as equally responsible for such ambiguity.
25. Execution of Other Documents. The Parties to this Agreement shall cooperate fully in the execution of any and all other documents and in the completion of any additional actions that may be necessary or appropriate to give full force and effect to the terms and intent of this Agreement.
26. Execution in Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy, facsimile, or an original, with all signatures appended together, shall be deemed a fully executed agreement. Digital signatures complying with the requirements of Government Code section 16.5 shall also be deemed original signatures.
13 27. Warranty of Authority. The persons who have signed this Agreement warrant that they are legally authorized to do so on behalf of the respective Parties, and by their signatures to bind the respective parties to this Agreement.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day and year shown above.
CITY OF HOLLISTER CONSULTANT
________________________________ _________________________________ Jim Pia, Interim City Manager Randy Burke, President
Roadshows, Inc.
STAFF REPORT
HOLLISTER CITY COUNCIL
MEETING DATE: December 15, 2025
REPORT # Public Works-2025-59
AGENDA ITEM: A RESOLUTION APPROVING AN AGREEMENT WITH TJKM FOR
THE DEVELOPMENT OF A SAFETY ACTION PLAN AND GRANT
ADMINISTRATION FOR THE SAFE STREETS FOR ALL (SS4A) GRANT
DEPARTMENT: Public Works
DEPARTMENT HEAD: Javier Hernandez, Interim Public Works Director STAFF CONTACT: Javier Hernandez, Interim Public Works Director
RECOMMENDED ACTION: Adopt a resolution approving an agreement with TJKM to develop a Safety Action Plan and provide grant administration for the SS4A Grant.
DISCUSSION: In 2023, the City of Hollister applied for a Federal SS4A Grant to study local streets and intersections with the goal of creating a plan to reduce traffic-related fatalities and serious injuries to zero. The application for the grant called for a study of up to 50 locations. The information obtained through those studies would be used to develop an Action Plan (Plan).
In July 2024, the City of Hollister was awarded a SS4A planning grant of $1,080,000, with a match of $270,000, to develop a plan to improve the safety of all while traveling through, in, and around Hollister. The development of the Plan will include public meetings, stakeholder meetings (including City staff, School District staff, resident groups, etc.), public outreach, public surveys, research, and options for improvements. The Plan will include near-term, mid-term, and long-term projects that will improve the safety of the public and will be included in upcoming Capital Improvement Plans.
Public Works issued a Request for Proposals in November of 2025 for a consultant to assist the City with development of the Plan and grant administration; six (6) proposals were received. Three staff members reviewed and scored each proposal, the scores of the raters were then averaged, and it was determined that TJKM. had the most complete, well organized, and cost-effective proposal. The categories for the scores were:
Experience, Completeness and Quality of Proposal, Available Resources, and Pricing.
The proposal has a timeline of ten months, which will meet the current deadline for expending the grant funds.
FISCAL IMPACT: The grant includes a maximum award of $1,080,000, requiring a $270,000 local match. Matching funds will be funded through budgeted General Fund allocations.
PREVIOUS COUNCIL OR COMMISSION ACTION: Resolution No. 2023-82 approving the application for the grant.
CEQA: This action does not constitute a project under the California Environmental Quality Act (CEQA) and review under CEQA is not required.
ATTACHMENTS:
1. Resolution
2. Agreement
3. Presentation
4. Grant Agreement
5. Grant Application Resolution
RESOLUTION NO. 2025-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER
APPROVING AN AGREEMENT WITH TJKM TO DEVELOP A SAFETY
ACTION PLAN AND PROVIDE ADMINISTRATIVE SUPPORT FOR THE
SAFE STREETS FOR ALL GRANT
WHEREAS, the safety of the residents of, and visitors to, the City of Hollister is of the utmost importance; and
WHEREAS, traveling in or through the City creates unique hazards for residents and visitors alike due to the different modes of transportation used ; and
WHEREAS, the City desires to provide safe travel for all, no matter the mode of transportation; and
WHEREAS, the Federal government has a program to provide local governments funding to improve the safety of all while traveling, through a Safe Streets for All (SS4A) Grant; and
WHEREAS, Engineering applied for a SS4A planning grant in 2023; and
WHEREAS, the City of Hollister was subsequently awarded a planning grant of $1,080,000 in 2024 to develop a Safety Action Plan; and
WHEREAS, Public Works issued a Request For Proposals and received six (6) proposals in Nov 2025; and
WHEREAS, through the process of review, evaluation, and scoring of the proposals, it was determined that TJKM submitted the best proposal; and
WHEREAS, Public Works desires to enter into an agreement with TJKM to provide consulting services to develop the Safety Action Plan and provide grant administration and grant-funding support.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hollister does hereby approve the agreement with TJKM for the development of a Safety Action Plan and grant administration support.
Resolution No. 2025-XXX
PASSED AND ADOPTED, by the City Council of the City of Hollister at a regular meeting held on December 15, 2025, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Roxanne Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
____
Jennifer Woodworth, MMC, City Clerk Jennifer Thompson, City Attorney
I, Jennifer Woodworth, MMC, City Clerk of the City of Hollister, do hereby certify that the attached Resolution No. 2025-XXX is an original resolution, or true and correct copy of a City resolution, duly adopted by the Council of the City of Hollister at a regular meeting held on December 15, 2025 at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister on December 15, 2025.
Jennifer Woodworth, MMC
City Clerk of the City of Hollister
1 TJKM- SS4A Agreement
CITY OF HOLLISTER
Safe Streets for All Plan and Grant Administration
This professional services agreement (“Agreement”) is made and entered into effective , 20 (the “Effective Date”), by and between the City of Hollister (“City”) and TJKM (“Contractor” and together with City, the “Parties”).
1. Contractor Services. Contractor agrees to provide the following services to City (collectively, the “Basic Services”): develop a Safe Streets for All Plan (the “Plan”) and provide grant administration services (as further described in Exhibit A to this Agreement) (“Project”). “Services” shall mean Basic and Additional Services. Contractor agrees to perform such Services as expeditiously as is consistent with professional skill and care and the orderly progress of the Services. All services performed by the Contractor under this Agreement shall be conducted in a manner consistent with the level of care and skill ordinarily exercised by professionals specially qualified to provide the services required by the City.
1.1 Additional Services. Contractor shall provide services related to the Project other than Basic Services (“Additional Services”) if directed in writing by City to perform specific Additional Services. In such cases, Contractor shall provide City with the cost to provide the Additional Services and the time necessary to complete the services. Contractor shall not proceed to perform any such required Additional Services until City has determined that such service is beyond the scope of the Basic Services to be provided, is required, and has given written authorization to perform the service. Each additional service so authorized shall constitute an amendment to this agreement, shall be identified and sequentially numbered as “Additional Contractor Service no. 1” and so forth, shall be subject to all of the provisions of this agreement, and shall be attached as a new exhibit entitled “EXHIBIT C: SCOPE OF CONTRACTOR SERVICES-ADDITIONAL; COMPLETION SCHEDULE”.
1.2 Changes to Scope of Work-Basic Services. City may at any time, and upon a minimum of ten (10) days written notice, modify the scope of Basic Services to be provided under this agreement. Contractor shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Contractor as to the extent of said impacts to time and compensation, an amendment to the Agreement shall be prepared describing such changes. Execution of the amendment by City and Contractor shall constitute the Contractor’s notice to proceed with the changed scope.
2. Contractor Qualifications. Contractor represents and warrants to City that Contractor, and all of Contractor’s employees, agents or volunteers (the “Contractor Parties”), have in effect and shall maintain in full force throughout the Term of this Agreement all licenses, credentials, permits and any other qualifications required by law to perform the Services and to fully and faithfully satisfy all of the terms set forth in this Agreement. Contractor and any Contractor Parties performing Services shall be competent to perform those Services.
2 TJKM- SS4A Agreement
3. Term. The initial term for performance of the Services shall begin upon execution of the Agreement by both parties and shall end upon acceptance of the Plan by granting agency and after final reporting, submission, and acceptance of all grant documents and final reimbursements by the granting agency (tentatively July 2027) (“Term”), except as otherwise stated in Section 4 below, and Contractor shall complete the Services during the Term. Written notice by the City Manager or designee shall be sufficient to stop further performance of the Services by Contractor or the Contractor Parties. In the event of early termination, Contractor shall be paid for satisfactory Services performed to the date of termination. Upon payment by City, City shall be under no further obligation to Contractor, monetarily or otherwise, and City may proceed with the work in any manner City deems proper.
4. Termination. City may terminate this Agreement at any time by giving written notice to Contractor if (1) Contractor materially breaches any of the terms of this Agreement; (2) any act or omission of Contractor or the Contractor Parties exposes City to potential liability or may cause an increase in City’s insurance premiums; (3) Contractor is adjudged a bankrupt; (4) Contractor makes a general assignment for the benefit of creditors; or (5) a receiver is appointed because of Contractor’s insolvency. Such termination shall be effective immediately upon Contractor’s receipt of the notice.
5. Payment of Fees for Services. City agrees to pay Contractor based on the rates listed in Exhibit B for Services satisfactorily performed. Contractor shall not increase these rates over the course of this Agreement, except as provided in Section 5.1 below. City agrees to make payment within sixty (60) days of receipt of a detailed invoice from Contractor , including any additional supporting documentation that City reasonably requests. Contractor shall not submit its invoices to City more frequently than monthly. Contractor will not be compensated for any Basic or Additional Services required as a result of wrongful acts or omissions.
5.1 CPI Adjustment. Contractor shall be entitled to an increase to the rates listed in Exhibit B on each annual anniversary of the agreement at a rate determined using the U.S. Bureau of Labor Statistics San Francisco-Oakland-San Jose, CA Consumer Price Index (“CPI”) for the month of April. If the CPI is greater than the last published CPI of the previous year, the costs will be increased proportional to the percentage change in the CPI index. If the CPI is less than the last published CPI of the previous year, then the costs will remain the same. The maximum increase in the rates in any contract year may not exceed 3.5%. The increase shall take effect on the first day of the month following the anniversary date.
5.2 Reimbursement for Certain Expenses. Contractor shall not be reimbursed directly for any of its expenses, as the fees to be paid under this Agreement include compensation for any and all of Contractor’s expenses.
6. Indemnity. Contractor shall defend, indemnify, and hold harmless City and its agents, representatives, officers, consultants, employees, and City Council (collectively, the “City Parties”), from and against any and all claims, demands, liabilities, damages , losses, suits and actions, and expenses (including, but not limited to attorney fees and costs including fees of consultants) of any kind, nature and description (collectively, the “Claims”) directly or indirectly
3 TJKM- SS4A Agreement
arising out of, connected with, or resulting from any act, error, omission, negligence, or willful misconduct of Contractor, the Contractor Parties or their respective agents, subcontractors, employees, material or equipment suppliers, invitees, or licensees in the performance of or failure to perform Contractor’s obligations under this Agreement, including, but not limited to Contractor’s or the Contractor Parties’ use of the site, Contractor’s or the Contractor Parties’ performance of the Services, Contractor’s or the Contractor Parties’ breach of any of the representations or warranties contained in this Agreement, or for injury to or death of persons or damage to property or delay or damage to the City or the City Parties. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity, which would otherwise exist as to a party, person, or City described in this paragraph. The indemnification provided for in this Section 6 includes, without limitation to the foregoing, claims that may be made against City by any taxing authority asserting that an employer-employee relationship exists by reason of this Agreement, and any claims made against City alleging civil rights violations by Contractor or Contractor Parties under the California Fair Employment and Housing Act (“FEHA”).
7. Equipment and Materials. Contractor at its sole cost and expense shall provide and furnish all tools, labor, materials, equipment, transportation services and any other items (collectively, “Equipment”) which are required or necessary to perform the Services in a manner which is consistent with generally accepted standards of the profession for similar services.
Notwithstanding the foregoing, City shall not be responsible for any damages to persons or property as a result of the use, misuse or failure of any Equipment used by Contractor or the Contractor Parties, even if such Equipment is furnished, rented, or loaned to Contractor or the Contractor Parties by City. Furthermore, City may reject any Equipment or workmanship that does not conform to the requirements of this Agreement and Contractor must then promptly remedy or replace it at no additional cost to City and subject to City’s reasonable satisfaction.
8. Insurance. Without in any way limiting Contractor’s liability, or indemnification obligations set forth in Section 6 above, Contractor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. The minimum scope and limit of insurance is contained in Exhibit D.
9. Independent Contractor Status. The Parties agree that Contractor is free from the control and direction of City in connection with Contractor’s performance of the Services. Contractor is hereby retained to provide the specified Services for City, which are outside the usual course of City’s business. Contractor certifies that it is customarily engaged in an independently established trade, occupation, or business to provide the Services required by this Agreement.
Contractor understands and agrees that Contractor and the Contractor Parties shall not be considered officers, employees, agents, partners, or joint venturers of City, and are not entitled to benefits of any kind or nature normally provided to employees of City and/or to which City’s employees are normally entitled.
10. Taxes. All payments made by City to Contractor pursuant to this Agreement shall be reported to the applicable federal and state taxing authorities as required. City will not withhold any money
4 TJKM- SS4A Agreement
from fees payable to Contractor, including FICA (social security), state or federal unemployment insurance contributions, or state or federal income tax or disability insurance. Contractor shall assume full responsibility for payment of all federal, state, and local taxes or contributions, including unemployment insurance, social security, and income taxes with respect to Contractor and the Contractor Parties and otherwise in connection with this Agreement.
11. Confidential Information. All City information disclosed to Contractor during the course of performance of services under this Agreement shall be treated as confidential and shall not be disclosed to any other persons or parties except as authorized by City or required by law.
12. Designation of Key Personnel. The individuals specified in the attached Exhibit B shall provide the services set forth herein and shall be the people primarily in charge of such work. No other individuals may provide services for Contractor on this project without first obtaining the written approval of the City Manager or designee.
13. Assignment/Successors and Assigns. Contractor shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties, or obligations under this Agreement without the prior written consent of City. Subject to the foregoing, this Agreement shall be binding on the heirs, executors, administrators, successors, and assigns of the respective Parties.
14. Conflict of Interest. Contractor warrants that neither Contractor, nor any of its employees, agents, or subcontractors, has an actual or potential conflict of interest with the City in respect to the Services to be performed under this Agreement for the City. None of such individuals shall, during this term of this Agreement, acquire any interest which conflicts, or could potentially conflict, in any manner with the interests of the City.
15. Notice to Proceed; Progress; Completion. Upon execution of this Agreement by the parties and approval of it by the City Council, City shall give Contractor written notice to proceed with the Services. Such notice may authorize Contractor to render all of the Services contemplated herein, or such portions or phases as may be directed by the City. In the latter event, City shall, in its sole discretion, issue subsequent notices from time to time regarding further portions or phases of the Services. Upon receipt of such notices, Contractor shall diligently proceed with the Services authorized and complete it within the agreed time period.
16. Severability. If any provision of this Agreement shall be held invalid or unenforceable by a court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement.
17. Amendments. The terms of this Agreement shall not be waived, altered, modified, supplemented, or amended in any manner whatsoever except by written agreement signed by both Parties and approved by the City Council, or City Manager if authorization is given by City Council.
18. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its choice of law rules. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the Superior Court of the State of California for the County of San Benito subject to transfer of venue under applicable
5 TJKM- SS4A Agreement
State law, provided that nothing in this Agreement shall constitute a waiver of immunity to suit by the City.
19. Written Notice. Written notice shall be deemed to have been duly served if delivered in person to Contractor at the address located next to the party signatures below, or if delivered at or sent by registered or certified or overnight mail to the last business address known to the person who sends the notice.
20. Compliance with Law. Each and every provision of law and clause required by law to be inserted into this Agreement shall be deemed to be inserted herein and this Agreement shall be read and enforced as though it were included therein. Contractor shall comply with all applicable federal, state, and local laws, rules, regulations, and ordinances. Contractor agrees that it shall comply with all legal requirements for the performance of duties under this Agreement and that failure to do so shall constitute material breach.
21. Non-Discrimination. There shall be no unlawful discrimination in the contracting of persons under this Agreement because of race, color, national origin, age, ancestry, religion, sex, or sexual orientation of such persons.
22. Attorneys’ Fees. If a party to this Agreement commences a legal action against the other party to enforce a provision of this Agreement or seek damages related to the services provided under this Agreement, the prevailing party in the legal action will be entitled to recover from the other party all of its reasonable litigation expense, costs, and fees actually incurred, including reasonable attorneys’ and experts’ fees.
23. Liability of City. Notwithstanding anything stated herein to the contrary, City shall not be liable for any special, consequential, indirect, or incidental damages, including, but not limited to, lost profits in connection with this Agreement.
24. Time. Time is of the essence for performance of the Services under this Agreement.
25. Waiver. No delay or omission by either Party in exercising any right under this Agreement shall operate as a waiver of that or any other right and no single or partial exercise of any right shall preclude either Party from any or further exercise of any right or remedy.
26. Reports. Contractor shall maintain complete and accurate records with respect to the Services rendered and the costs incurred under this Agreement, including records with respect to any payments to employees and subcontractors. All such records shall be prepared in accordance with generally accepted accounting procedures. Upon request, Contractor shall make such records available to City for the purpose of auditing and copying such records for a period of five years from the date of final payment under this Agreement.
27. Ownership of Documents. All plans, studies, drawings, calculations, reports, specifications, estimates, and other documents or any other works of authorship fixed in any tangible medium of expression, including but not limited to physical drawings, data magnetically or otherwise recorded on computer disks, or other writings prepared or caused to be prepared by the Contractor under this Agreement (“Documents”) shall be and shall remain the property of the City for all purposes, not only as they relate or may relate to the Services but as they relate or
6 TJKM- SS4A Agreement
may relate to any other project. Contractor will provide the City with a complete set of Documents, and will retain, on the City's behalf, the originals, or reproducible copies of all Documents, however stored, in the Contractor’s files for a period of no less than fifteen (15) years. Contractor shall promptly make available to City any original documents it has retained under this Agreement upon request by the City.
28. Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for the City to copy, use, modify, reuse or sublicense any and all copyrights, designs and other intellectual property embodied in the Documents (“Intellectual Property”) not only as they relate or may relate to the Services but as they relate or may relate to other projects. The Contractor shall require any and all subcontractors and subconsultants to agree in writing that the City is granted a similar non-exclusive and perpetual license for the Intellectual Property of such subcontractors or consultants that they provided to Contractor as part of the Services. The compensation for the Services includes compensation not only for any such use of the Intellectual Property in connection with the Services, but also for any re-use of the Intellectual Property by the City in relation to other projects. Contractor represents and warrants that Contractor has the legal right to license the Intellectual Property that Contractor, its subcontractors, or its subconsultants prepare or cause to be prepared under this Agreement.
29. Entire Agreement. This Agreement is intended by the Parties as the final expression of their agreement with respect to such terms as are included herein and as the complete and exclusive statement of its terms and may not be contradicted by evidence of any prior agreement or of a contemporaneous oral agreement, nor explained or supplemented by evidence of consistent additional terms.
30 Ambiguity. The Parties to this Agreement, and each of them, hereby represent that the language contained herein is to be construed as jointly proposed and jointly accepted, and in the event of any subsequent determination of ambiguity, all Parties shall be treated as equally responsible for such ambiguity.
31. Execution of Other Documents. The Parties to this Agreement shall cooperate fully in the execution of any and all other documents and in the completion of any additional actions that may be necessary or appropriate to give full force and effect to the terms and intent of this Agreement.
32. Execution in Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy, facsimile, or an original, with all signatures appended together, shall be deemed a fully executed agreement.
33. Warranty of Authority. The persons who have signed this Agreement warrant that they are legally authorized to do so on behalf of the respective parties, and by their signatures to bind the respective parties to this Agreement.
34. Mediation. A party to this Agreement shall, as a condition precedent to initiating any litigation against the other party, demand mediation of any dispute. The parties shall endeavor to include any third-party claimant in the mediation. The parties shall select a mediator and schedule the mediation within thirty (30) days of the initial demand for mediation. If the parties
7 TJKM- SS4A Agreement
cannot agree on a mediator, the mediator shall be appointed by JAMS. The parties to the mediation, including the parties to this Agreement, shall pay equal shares of the mediator’s fees.
Each party shall bear its own attorney’s fees related to the mediation.
35. Forms. Prior to performing any Services, Contractor shall prepare, execute, and submit all forms that may be required by law for this Agreement, including but not limited to an Iran Contract Act certification (Public Contract Code §2204). If a form is necessary, Contractor shall use the City’s versions of these forms, which the City shall make available upon request.
36. Sanctions in Response to Russian Aggression. The City requires Contractor to comply with the Governor’s March 4, 2022, Executive Order N-6-22 (“Order”) relating to any existing sanctions imposed by the United States government and the State of California in response to Russia’s actions in Ukraine, including additional requirements for contracts of $5 million or more. Failure to comply may result in the termination of the Contract.
37. Federal Non-Discrimination Requirements. This Agreement is subject to the provisions of Title VI of the Civil Rights Act of 1964 and the acts and regulations of the U.S. Department of Transportation relative to non-discrimination in federally assisted programs, including the requirements set forth in Appendices A and E, which are attached hereto and incorporated by reference.
* * * * * * * * * * * * * * * * * * * *
(Signature page follows)
8 TJKM- SS4A Agreement
CITY OF HOLLISTER CONTRACTOR:
By:
Name: Roxanne Stephens
Title: Mayor
By:
Name: Ruta Jariwala, PE, TE-Vice President
Title: Vice President
Address for City Notices: Address for Contractor Notices:
Public Works Director TJKM
1321 South Street 4305 Hacienda Dr, Suite 550
Hollister CA 95023 Pleasanton, Ca 94588
9 TJKM- SS4A Agreement
EXHIBIT A
Scope of Services
In addition to the tasks listed below, Consultant shall provide ongoing grant administration support, including quarterly reports, reimbursement requests, and other related duties until acceptance of the plan by granting agency and after final reporting, submission, and acceptance of all grant documents and final reimbursements by the granting agency (tentatively July 2027).
TASK 1 – PROJECT MANAGEMENT
Subtask 1.1 Project Kick-Off Meeting
Within three weeks of Notice-To-Proceed, TJKM will facilitate a Kick-Off Meeting with the City’s Project Manager and staff to discuss:
• Project goals and objectives
• Scope of Work and Schedule
• Timeline and identify key milestones/critical path items • Critical data needs and data sharing protocol
• Internal meeting schedule/invoicing/progress updates
• Any other relevant information
TJKM will prepare Kick-Off Meeting materials including an agenda, sign-in sheets, and related handouts. After the meeting, we will summarize the meeting notes and action items in a Google doc that can viewed and edited by TJKM and City staff. The TJKM Team will also initiate development of the project website detailed in Task 5.3 of the scope.
Subtask 1.2 Project Administration and Coordination
Throughout the project, TJKM expects ongoing emails and conference calls with the City’s Project Manager to meet City’s expectations during the creation of the CSAP. We will facilitate bi-monthly meetings to ensure the project is on track and within budget. All meetings will be through virtual conferencing with screen sharing capability (Zoom or similar). TJKM will also maintain all agendas, meeting notes, and action items through a Google Document (Doc), which will be a living document throughout the life of the project and will provide an open and up-to-date communication platform. This will also assist in overseeing the CSAP development and ensure that all measures of the project's scope of services are completed in a timely and professional manner with an emphasis on providing the City with a high-quality product. TJKM will prepare monthly invoices in accordance with the City’s invoicing and reporting requirements. TJKM will obtain any templates or protocols from City staff, as available. Most importantly, all reporting will follow the FHWA SS4A reporting requirements. We anticipate each meeting to last one hour or less.
Deliverables: Bi-weekly Meetings; Monthly Invoices and Progress Reports; Meeting Notes; Kick-Off Meeting; Meeting Agenda and related handouts; and Meeting Notes
TASK 2 – DATA COLLECTION AND SAFETY ANALYSIS
The TJKM Team will collect and analyze existing crash history and historical trends throughout the City.
Subtask 2.1 Collision Data
TJKM will evaluate KSI that have occurred over the past five years using multiple sources, including the Transportation Injury Mapping System (TIMS), Statewide Integrated Traffic Records System (SWITRS), and Crossroads for cross-verification. We will also incorporate supplemental datasets provided by the City - such as local collision logs, community complaint records, and enforcement reports - to build a complete collision profile.
We recognize that crash records are lagging indicators of roadway risk; therefore, it i s essential to integrate
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leading indicators related to exposure, likelihood, and severity. To strengthen the analysis, we will incorporate informal information sources such as community feedback, public meeting input, and observations shared by police traffic units, paramedics, and street maintenance staff. Our team will conduct field visits to validate collision trends, resolve inconsistencies, and fill data gaps. Collision databases often omit key contextual details, and some incidents go unreported; field verification ensures accuracy before moving into hotspot and systemic analysis.
Subtask 2.2 Multimodal and Contextual Data Collection
To establish a baseline understanding of safety, mobility, and infrastructure conditions, TJKM will collect/compile the following data elements:
• Field Review: Documentation of infrastructure conditions, intersection control, sightlines, land use context, and other environmental factors at the 50 priority locations. • Multimodal Traffic Counts: Manual and automated counts for pedestrian, bicycle, and vehicular activity. • Travel Behavior and Congestion Data: Volumes, speeds, and travel patterns obtained from StreetLight or Iteris ClearGuide.
• Roadway Characteristics: Inventory and field audits of roadway geometry, signage, pavement conditions, lighting, crossing elements, bicycle facility types, lane configurations, and pedestrian network gaps. • Transit Ridership Data: Ridership and route information from the local transit provider. • Equity and Demographic Data: Census-based socioeconomic and demographic indicators to identify underserved or vulnerable communities.
• School-Related Data: Enrollment numbers, school circulation patterns, and safety conditions provided by local school districts.
• Park Access and Usage Data: Information on public parks, including access routes, usage levels, pedestrian/bicycle connectivity, and safety concerns.
• Environmental Risk Data: Wildfire risk and climate vulnerability layers from Federal Emergency Management Agency (FEMA) and the California Office of the State Fire Marshal.
Subtask 2.3 Network Mapping and Integration
For mapping and analysis, TJKM will use the City’s functional classification data, transit routes, pedestrian and bicycle facility inventories, roadway volumes, posted speeds, and horizontal curvature where available. These layers will be integrated into a unified geodatabase to support in-depth analysis of collision patterns, contributing factors, and systemic risks.
Subtask 2.4 Literature Review and Field Review
This subtask includes a comprehensive review of existing documents, datasets, and on-the-ground conditions to support a complete understanding of Hollister’s transportation safety environment.
Infrastructure and Roadway Conditions Review
The TJKM Team will evaluate existing multimodal conditions using field audits, GIS mapping, and the roadway inventory. The review will document:
• Presence and condition of sidewalks, bicycle lanes, crosswalks, and curb ramps • Adequacy and visibility of signage
• Roadway geometry, lighting, pavement conditions, and other safety-related elements • Deficiencies, which will be mapped, categorized, and used to support prioritization
School and Park Zone Safety Assessment
Special focus will be placed on safety conditions around schools, parks, libraries, and community destinations.
The team will:
• Review existing Safe Routes to School plans
• Observe traffic circulation during school pick-up and drop-off periods
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• Assess pedestrian access, crossing safety, and vehicle speeds near recreational facilities • Coordinate with school districts and key stakeholders to validate findings
Wildfire-Prone Areas Assessment
To support long-term resiliency, the team will assess transportation safety concerns within wildfire-vulnerable areas using:
• FEMA hazard data
• Office of the State Fire Marshal wildfire risk datasets
State Highway Assessment
The team will review state highways providing access to Hollister, both within and just outside the City limits, to:
• Identify systemic safety issues and challenges
• Coordinate with San Benito County, Gilroy, and other regional partners where roadway safety issues extend across jurisdictional boundaries
Subtask 2.5 Existing Five or 10-Year Crash Analysis (Systemic Analysis) The TJKM Team will conduct a Citywide safety analysis for all collisions, with an emphasis on KSI crashes for at least the past five or 10 years. At the project onset, we will discuss the time period for collision analysis and based on City’s direction the collision analysis will be conducted. This will be a data-driven process including the following steps:
• Collision Trend: Analyzing and summarizing collision distribution including severity, travel mode, trend over time, lighting conditions, weather conditions, time of day, collision type, and violation category.
• Collision Profile: Combining collision factors to identify prominent collision types.
We will produce GIS-based mappings, charts, and other visualizations to help inform decision-making. We will summarize the collision analysis and maps in a Technical Memorandum.
Subtask 2.6 Identify High Injury Network
TJKM will identify HINs by ranking collision rates over the roadway network for the entire City. These are the corridors responsible for the greater numbers of people KSI. This is a critical step to identify locations throughout the city that are collision-prone, so that future collisions can be prevented. Primarily, TJKM will identify the City’s HINs by ranking collision rates over roadway network. These are the corridors, intersections, and crash cluster areas responsible for KSI on roadways. In addition, we will use the roadway context to generate a High- Risk Network (HRN) based on leading indicators for safety risk. Using the HIN and HRN we will identify priority locations for safety enhancements to reduce risk and enhance safety for all modes.
Subtask 2.7 Community Data
TJKM will collect information regarding traffic safety from the community at large. While much of the information may be anecdotal, it provides important insight into the history and trends, as people perceive them.
Community feedback helps us to mitigate locations that need attention and have characteristics like other high injury locations but have not had any collisions. This approach helps us in proactive implementation of countermeasures systemically rather than traditional reactive approach.
Subtask 2.8 - Collision Dashboard (as an Additional Task) TJKM understands that after the project is complete, the City will take on the responsibility of updating the information and tracking progress over the years. Recreating content and analysis can be a tedious and long endeavor for any staff member, regardless of their expertise. To streamline the process and make this task
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easier, TJKM will develop Collision Dashboard for the City. The Dashboard is a webbased, interactive data dashboard to assist you in conducting collision analysis using GIS maps, implementable actions, and performance measures.
The Dashboard that we propose to develop will support the City to achieve its goal of safety providing foundational visibility into collision and infrastructure data. The Dashboard will consolidate historical collision database, existing GIS layers (roadway infrastructure data), and other relevant data providing the City to determine response strategies on proactive basis through Engineering, Enforcement and Education framework. Some of the key features of the Dashboard that we will have are:
• Collision Analysis
• Injury Network and Countermeasure Integration
• Real-Time Analytics and Forecasting for Law Enforcement • Project Identification
• Integration with Infrastructure and Asset Inventory
• Countermeasure Mapping
Deliverables: Citywide collision data analysis summary for the most recent five years of available data; Technical Memorandum summarizing the findings and analysis; Citywide HIN GIS Map; corridors and intersections on the HIN; Crash cluster areas; and Summary of community data
TASK 3 - EQUITY ANALYSIS
Our team is committed to equity as both a process and an outcome of the CSAP. Equity is integrated throughout the project, playing a role in the Safety Analysis, Engagement and Collaboration, Policy and Process Changes, and Strategy and Project Selections tasks. The TJKM Team will work closely with the local partners to consider how every project decision supports more equitable safety outcomes. The equity analysis will be designed to help Hollister stakeholders better understand who benefits and burdens from transportation and land use planning decisions and where and what to prioritize to meet safety and equity goals; it will consider who is over - represented in KSI crashes, where there are populations living or congregating who are most susceptible to serious injury in traffic crashes (the very old and the very young, for example). The analysis will also describe whether there are neighborhoods who are over-exposed to frequent crashes, long distances between safe crossings, or other sub-optimal conditions for walking along and across streets. Furthermore, acknowledging exclusionary planning and past injustices is important for establishing trust and developing a comprehensive understanding of inequities in the transportation system. Incorporating equity indicators into the safety analysis is key to addressing the root causes of crashes and their disproportionate impacts.
We anticipate analyzing the following data sources:
• Socio-economic characteristics from US Census such as race, income, language spoken at home, household vehicle access, and individuals with a disability
• Health and environmental indicators such as asthma rates or flood risk • Transit, walking, and bike access; and access to jobs or other key destinations • Trip characteristics, including purpose, mode, and length • Transportation burden comparing commuting/ trip costs to household income • Past 20 years of infrastructure investments to identify gaps and mobility barriers
Deliverables: Technical Memorandum summarizing Equity Analysis, Equity Metrics for Engagement, and Equity Metrics for Project Prioritization
TASK 4 – STAKEHOLDER AND COMMUNITY ENGAGEMENT
Engagement and outreach must be at the forefront in order for the Hollister SS4A planning effort to be fully successful. Each of our team members believes in meaningful community engagement, translating complex data into practical, safety-focused solutions, and building healthy, positive, and purposeful partnerships in the process.
Our approach includes creative public workshops, walk audits, and pop-up events in familiar spaces – schools,
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community centers, neighborhood meetings, Hollister Downtown Farmers’ Market, and Grape and Fall and Cinco de Mayo festivals, among others.
Subtask 4.1 Establish Safety Action Plan Task Force
This task includes establishing Safety Action Plan Task Force (SAPTF). It is envisioned that the SAPTF will be comprised of City staff from various departments, law enforcement, public health, and transportation agencies.
We envision the SAPTF to serve as the Technical Advisory Committee (TAC) for the project. The composition of the SAPTF will be determined collaboratively with the city staff. The SAPTF will guide the study throughout the development of the Plan.
Subtask 4.2 Stakeholder and Public Outreach Plan
The TJKM Team will prepare a detailed Outreach Plan and assist with implementation in close coordination with the City and in consultation with the stakeholder advisory group to inform and engage the public. It will include an outreach schedule, stakeholder and target audience contact list, and methods, channels, venues, and activities to engage diverse segments of the community for input and feedback. Forums will include an online public engagement platform, surveys, community workshops, focus group meetings, and a project website. Opportunities for tabling at community events will also be included. Means will be identified for direct engagement with disadvantaged community members. Printed outreach and input options will be provided as appropriate for people without access to technology.
Subtask 4.3 Project Website
To complement the community planning activities and to generally inform the public and stakeholders about the project, our team will work with the City to create a project webpage. The webpage will include the online surveys that complement the in-person activities – including an interactive online map of each community with a questionnaire that residents and stakeholders can use to provide detailed comments and concerns – along with a second survey to provide feedback on preliminary design concepts and policy recommendations. The webpage will include detailed information about the project including fliers for pop-up events, and a sign-up form to receive updates about the project. The project webpage will be used to post updates on the planning effort and copies of the draft and final versions of the CSAP.
Subtask 4.4 Online Surveys
The TJKM Team will coordinate with the project team’s technical experts to develop and distribute multilingual surveys with CSAP subject matter and topics. Surveys will be hosted online through SurveyMonkey but also be created for physical distribution at outreach meetings. Drawing upon the City’s Instagram, Facebook, and Twitter/X accounts, a simple post that can be shared across all of these platforms with a link to the survey, virtual meeting room, and project webpage would be easy to develop. All physical surveys will also have QR Codes assigned to make it easier for individuals to participate if they are on the go at Outreach meetings.
Subtask 4.5 Stakeholder and Public Outreach Meetings
The TJKM Team will work closely with the City to conduct an iterative series of listening sessions and forums to engage the residents and stakeholders, particularly vulnerable road users such as people with disabilities, youth, seniors and those without access to a car or are unable to drive, and those located in the most underserved areas of the community. Activities will be conducted in English and Spanish as needed, and focus on conversations and answers to questions such as:
• Where do people need or prefer to walk, bike, take the bus or drive? • What location, routes and types of travel do they feel unsafe or avoid? • What areas and locations have they seen, experienced or believe are the most dangerous, have the most crashes, or highest potential for crashes?
• How are existing transportation infrastructure and systems structured and what options are currently available? Who has access to the current options?
• What populations and areas in the community have been traditionally underrecognized, underheard or underserved?
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• What are community perspectives on transportation needs, preferences, and input on potential mobility solutions?
Some of the specific activities we will conduct are Stakeholder Focus Groups; Mobility Needs and Opportunities Workshops; and Pop-Up Events.
Stakeholder Focus Groups
The TJKM Team will arrange and conduct with other experts from our team up to eight small group listening sessions to learn about transportation safety and mobility needs across sectors and representative population segments. Potential groups could include, but are not limited to:
• Farmworker community residents
• K-12 school district, teacher and school parent representatives • Public and paratransit providers
• Agencies and organizations that work with and represent youth, seniors, and people with disabilities • Affordable housing residents
• Environmental justice and social equity advocacy groups • San Benito County Chamber of Commerce, Hollister Area Chamber of Commerce, and Hollister Downtown Association
Mobility Needs and Opportunities Workshops
To ensure a community-driven CSAP, the TJKM Team will conduct three rounds of workshops designed to educate, listen, validate, and refine safety priorities in partnership with Hollister residents, stakeholders, and City staff. All engagement activities will be held at multiple locations throughout the city to maximize accessibility and participation. Three rounds of forums are planned to be held in several locations for a total of up to six events.
• Round 1: Project Introduction and Listening Workshop - “Needs and Possibilities”: The first round will serve as the Project Introduction and Listening Workshop, focused on identifying community needs and possibilities. During this round, the team will introduce the project, explain the Safe System Approach, and gather community-reported safety concerns. Activities will include presenting an overview of Safe System principles, conducting walking audits at key locations to observe on-the-ground safety challenges, and facilitating small- group conversations around table maps to identify hotspots, barriers, and opportunities. The team will also launch an interactive online map where community members can report safety issues and will collect targeted feedback from underserved residents, youth, seniors, and non-English-speaking populations. This listening phase will occur concurrently with technical data collection to cross-validate community input with crash trends and roadway conditions.
• Round 2: Recommendations and Prioritization Workshop - “Solution Development”: The second round will focus on Recommendations and Prioritization as part of the solution development process. In this round, the TJKM Team will present findings from crash data analysis, field reviews, and community feedback, and share draft recommendations for safety improvements and systemic countermeasures. Participants will engage in facilitated exercises to refine strategies, weigh alternatives, and identify community supported priorities. The team will apply an equity lens throughout the process to ensure that proposed improvements reflect lived experiences and serve the needs of the most vulnerable roadway users. Feedback from this round will help refine and prioritize a set of feasible, effective, and locally supported projects. • Round 3: Public Review Workshop - “Shaping the Final Plan”: The third round will serve as the Public Review Workshop, during which community members will see how their input shaped the Final CSAP. The full list of proposed projects, programs, and prioritized improvements will be presented for review and discussion, with opportunities for stakeholders and residents to provide final comments. This round validates the refined recommendations through interactive feedback and ensures transparency by closing the loop on engagement. The team will also introduce a draft safety education and awareness campaign framework that the City may leverage for future SS4A implementation grant applications. Through this final round, community members will clearly see how their voices informed the development of Hollister’s CSAP.
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Pop-Up Events
To broaden the spectrum and increase channels for community input and feedback, the TJKM Team will also conduct pop-up activities in concert with the community workshops. Approximately four to six pop-up events are planned across the two rounds. Working with the City and stakeholder advisory group, the TJKM Team will identify key venues, events, and activity centers to set up booths or tables with information and input posters, boards, maps, and surveys. We anticipate two to three pop-up events during the needs and possibilities phase to provide education and collect qualitative data about incidents, perceptions, and experiences community members.
Later in the project, pop-up events will be held during the Recommendations and Prioritization phase to gather feedback on proposed countermeasures and design solutions, and policy and programmatic recommendations.
Community-Based Organizations (CBO) Partnership Program The TJKM Team will develop and manage a CBO Program to ensure deep and meaningful engagement with Hollister’s diverse communities. Through this program, we will establish partnerships with up to six CBOs that can support outreach activities by recruiting participants, amplifying project messages, promoting engagement events, and offering input on content ,as needed. These partnerships will help extend the project’s reach into historically underserved neighborhoods and ensure that voices often left out of planning processes are represented. In addition to CBO, the team will implement/facilitate a series of targeted focus groups to hear directly from community members and organizational representatives who reflect key audiences. These small- group discussions will be specifically tailored for commuters, business and tourism organizations, youth, older adults, monolingual Spanish speakers, and other historically marginalized groups. Focus groups will enable deeper, more culturally responsive conversations and provide nuanced insights that may not emerge during larger public workshops. Together, the CBO partnerships and focus group discussions will help shape inclusive, community-informed solutions for Hollister’s CSAP.
Deliverables: Stakeholder and Public Outreach Plan; Project Website; Online Survey; Stakeholder Focus Meetings (8); Mobility Needs and Opportunity Workshops (6); Pop-Up Events (6); and CBO meetings (6)
TASK 5 - POLICY AND PROCESS RECOMMENDATIONS
Subtask 5.1 Review Current Policies and Processes to Address Safety The purpose is to ensure the CSAP visions and goals are aligned with prior planning efforts. The TJKM Team will collect and review existing programs, policies, and activities, and provide a summary of current efforts to address transportation safety in the City. The team will also review strategies that other cities and counties are using to address safety, identify programs that have evidence of measurable success, and provide an assessment of the most effective and efficient methods used to achieve outcomes. We will review at a minimum:
• City’s General Plan
• San Benito County Bicycle and Pedestrian Master Plan
• Design Guidelines
• Engineering Standard Plans
• Capital Improvement Programs
• San Benito CCOG Safe Routes to Needs Assessments
The review will assess the alignment of existing plans and practices with best practices and state and federal safety imperatives, racial equity and positive health outcomes. We will highlight the safety-related elements of adopted documents and related initiatives and identify how they can better tie to predominant collision types and risks and proven or promising safety counter measures. We will summarize the contents and key transportation and safety elements of the aforementioned documents in a Technical Memorandum. TJKM will research other jurisdictions and programs statewide and nationally to identify and share best practices and strategies.
Subtask 5.2 Develop Recommended Changes
After our team catalogs the existing policies and practices that contribute or distract from reaching zero KSI crashes, we will recommend the most effective approach for filling in missing elements, amplifying existing ones,
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and eliminating those that are undermining Safe Systems for all. This work will include a discussion on safety vision and current state, an examination of relevant factors involved in the gap, and specific action-oriented proposals to influence these factors. The result will be a matrix illustrating policy, plan, legislative, design standard changes, and procedural language that should be included in the CSAP with guidance as to whether they should be adopted at the time of completion, considered in future plans, or as amendments to current documents.
We will use the Racial Equity Toolkit from the Government Alliance on Race and Equity as the framework for confirming that proposed policy changes will have positive health, economic, and mobility outcomes for those who need them most. The review and recommendations for putting safety first will reflect not only best practices, but also the safety analysis and engagement tasks. Recommendations are anticipated to be multi-disciplinary, including (but not limited to) engineering, enforcement, education, outreach, emergency response. These recommendations will conform to the guidelines of the Safe System approach adopted as part of the USDOT’s National Roadway Safety Strategy.
Work Sessions
Prioritizing safety over mobility sometimes requires design flexibility, especially to balance the many objectives of the regional and local transportation systems, including travel time reliability, safety, and meeting the mobility needs of a variety of roadway users. Agencies need to test their internal tolerance for the wide range of policies, practices, and tools, especially if they are not yet specified in locally adopted design manuals. As such, we recommend undertaking a workshop with staff to document the current decision-making process for identifying, evaluating, and scoping projects. This workshop will illuminate where there are key opportunities to integrate safety into all project delivery processes and make clear where there are gaps, barriers, and delays in the current process. The anticipated outcome of this work is actions that clarify how to prioritize safety in project budgeting, project scoping, project design, and project maintenance.
Deliverables: Technical Memorandum summarizing Current Policies and Practices, Matrix of Policy and Practice Memorandum, and three (3) work sessions.
TASK 6 - RAIL CROSSING ANALYSIS
The TJKM Team will conduct a comprehensive analysis of the eleven at-grade railroad crossings within the City to evaluate safety, traffic operations, multimodal access, and long-term system performance. This task will involve a detailed review of existing conditions, historic and recent train activity, roadway and user behavior, and the broader operational and safety challenges presented by rail activity in a growing community. The analysis will begin with an inventory of each crossing, documenting roadway configurations, traffic control devices, warning systems, signage, visibility, pedestrian facilities, bicycle accommodations, and surrounding land uses. Key operational datasets – including train frequency, train speed, rail schedules, peak-hour vehicular volumes, queue lengths, and travel delays - will be reviewed to identify locations with elevated congestion or excessive queuing that may affect circulation, emergency response, or nearby intersections. Safety performance will be assessed through a review of collision history, near-miss data (where available), driver violation patterns, and pedestrian/bicycle safety concerns. Particular attention will be given to crossings near schools, downtown areas, industrial zones, and state highways where exposure risk may be higher. Field observations, stakeholder interviews, and community feedback will be integrated to identify behavioral or contextual issues not captured through recorded datasets. The team will evaluate potential problem areas such as:
• Vehicle queue spillback onto adjacent intersections or roadways • Insufficient pedestrian crossings, detectable warnings, or ADA-compliant design • Conflicts between bicyclists and vehicular turning movements • Delays that affect goods movement and emergency response times • Safety risks associated with increasing freight activity or future rail service changes
Where deficiencies or risks are identified, TJKM will outline a range of improvements and strategies tailored to each location. These may include upgraded active warning devices, improved signage and pavement markings, signal preemption and coordination, sight distance enhancements, pedestrian refuge improvements, Supplemental
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Safety Measures (SSMs), quiet zone feasibility considerations, grade separation screening, or traffic diversion strategies. Recommendations will follow guidance from the Federal Railroad Administration, California Public Utilities Commission (CPUC), Federal Highway Administration (FHWA), and Union Pacific Railroad (UPRR).
The Consultant team will collaborate closely with CPUC, UPRR, San Benito County, Hollister Fire Department, and City staff to ensure that proposed solutions are feasible, meet regulatory requirements, and support regional mobility goals. This analysis will help guide future infrastructure investments, development review processes, emergency access planning, and long-term safety priorities along Hollister’s rail corridors.
TASK 7 – FOCUS AREAS AND STRATEGIES
Based on the work completed in earlier tasks and in consultation with SAPTF and TAC, we will identify the Emphasis Area to enhance within the City. The emphasis area will be identified to represent the local context of City of Hollister based on the collisions that have occurred. Based on the collision analysis and HIN identified, the TJKM Team will work with the City, to identify emphasis areas and develop the corresponding collision profiles. The collision profiles will include description and goals of the emphasis areas, indicating the primary risk factors, collision types, facility type, and related collision statistical summary. The emphasis areas will inform the identification of countermeasures, policy strategies, and safety projects in later stages of the project. Countermeasures and strategies will be identified based on “5 E’s” of traffic safety.
Collision profiles will be developed consistent with the Safe Systems Approach, by pairing collision data with contextual factors and socio-demographic data to identify top Safety Profiles that capture the most common and most severe collision patterns and contexts in the City of Hollister.
Toolkit (Value Added Service): TJKM will utilize an automated countermeasure selection Toolkit developed in- house for selecting feasible and proven countermeasures and strategies based on numerous data attributes, e.g., roadway characteristics: number of lanes, pavement conditions, and traffic control types; and collision information: collision types, collision locations, and primary collision factors. Feasible and proven countermeasures will be based on Safe Systems Pyramid, FHWA Safe System Design Hierarchy, FHWA Proven Safety Countermeasures, Caltrans Local Roadway Safety Manual and CMF Clearinghouse Toolkit has successfully assisted the project team to narrow down feasible countermeasures proposed for numerous jurisdictions. The toolkit will be integrated into the Enhanced Dashboard developed for the project. We envision to integrate this toolkit into the Collision Dashboard for the project.
Deliverables: Emphasis Area; Toolkit for sharing information regarding traffic safety strategies and performing alternatives analysis for applicable safety enhancement strategies
TASK 8 – INFRASTRUCTURE AND ENGINEERING SOLUTIONS IMPLEMENTATION PLAN Building on the findings from previous tasks, the TJKM Team will develop a comprehensive, scalable, and actionable Implementation Plan that identifies infrastructure and engineering solutions grounded in the Safe System Approach and Safe System Pyramid. The plan will prioritize changes to the built environment that manage speeds, reduce conflict points, and—where necessary—separate users in space and time to provide lasting safety benefits for all travel modes. For each recommended improvement, the team will document considerations such as ease of implementation, effectiveness, cost range, and applicability within Hollister’s roadway and land- use context. Opportunities for smart traffic technologies and intelligent transportation solutions will also be evaluated to enhance safety and mobility. The Implementation Plan will support the City of Hollister in demonstrating continuous progress, maintaining a phased and budget-responsive approach to project delivery, and efficiently programming improvements across short-, mid-, and long-term horizons. This includes identifying readily implementable actions that respond to documented safety issues, forecasting budget needs, and outlining a tiered process that remains flexible to City priorities, emerging needs, and available grant funding.
Tiered Project Prioritization Framework - To ensure clarity, feasibility, and strong alignment with funding and project development cycles, the Consultant will categorize all recommendations into three tiers:
• Tier 1: Near-Term / Quick-Build Improvements (0-Two Years) - These improvements focus on immediate and high-impact safety benefits that can be implemented quickly and affordably. Examples include striping and
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signing upgrades, stop-control enhancements, intersection daylighting, speed feedback signs, right-turn-on-red modifications, left-turn safety treatments, and signal timing adjustments.
Tier 1 also includes education, enforcement, and emergency response actions that can deliver prompt behavioral safety benefits.
• Tier 2: Medium-Term Strategies (Two-Five Years) - These recommendations address infrastructure enhancements with moderate development timelines or those suitable for local funding cycles. Examples include sidewalk gap closures, new or upgraded bike lanes, divided highway crossing improvements, raised or extended crosswalks, ADA compliant curb ramps, pedestrian refuge islands, and protected bicycle facilities - particularly around schools, parks, and key destinations. This tier may also include expanded education, enforcement, emergency response, and emerging technology initiatives. As part of this effort, the Consultant will prepare ten concept plans for intersections or roadway segments to support advancement toward implementation. • Tier 3: Long-Term Strategies (>Five Years) - These actions involve more extensive infrastructure investments requiring significant project development, interagency coordination, or external funding. Examples include corridor-wide redesigns, road diets on high-risk segments, separated multi-use paths, roundabout conversions, and comprehensive multimodal corridor reconstruction that can be phased according to community priorities and funding availability.
Multi-Benefit Approach: Health, Safety, and Mobility - The Implementation Plan will illustrate the co-benefits of safety countermeasures and highlight how recommended improvements advance Hollister’s broader goals for public health, equity, mobility, and community well-being. This includes:
• Active Transportation Benefits: Safer walking and biking environments that support physical activity and reduce chronic disease risks such as obesity and cardiovascular conditions. • Impaired Driving Prevention: Educational strategies and enforcement near nightlife areas, commercial corridors, and high-collision zones to reduce risks associated with Hollister’s elevated local binge-drinking rates. • Environmental and Stress Reduction Benefits: Complete Streets design, traffic-calming elements, and speed management that improve air quality, reduce noise exposure, and foster safer, more comfortable streetscapes.
Staged Improvement Plan - The TJKM Team will develop a staged improvement plan outlining short-term (less than two years), mid-term (two-three years), long-term (three to five years), and capital/major projects (five-10+ years). These timelines will align with project readiness, funding cycles, community input, and the overall vision and goals of the City’s CSAP. In addition to infrastructure recommendations, the team will identify and recommend non-infrastructure strategies addressing behavioral risks such as speeding, failure to yield, red-light violations, and unsafe bicycling behaviors (e.g., wrong-way riding). Recommendations will reflect the project’s emphasis areas across the E’s: equity, education, enforcement, encouragement, evaluation, emergency response, and emerging technologies.
Deliverables: Implementation Strategy for proposed recommendations, safety improvements and project list categorized as short-, mid-, and long-term strategies; Programming Matrix, 10 detailed concept plans for key intersections or roadway segments, Planning level cost estimates for all recommendations, and A scalable, funding-aligned, community-responsive Implementation Plan
TASK 9 – PERFORMANCE MONITORING
Subtask 9.1 Develop a Scorecard to Track Status
TJKM will develop a scorecard to track the status or performance of the CSAP, which highlights clear safety goals and objectives, identifies key performance indicators to measure progress, and allows for regularly updating with data to monitor and report on the project's progress. This approach provides rapid identification of possible concerns and data-driven decision-making, ensuring that the projects meet their safety objectives.
Subtask 9.2 Develop Website Content to Display Actual versus Targets TJKM understands that after the project is complete, the City will take on the responsibility of updating the information and tracking progress over the years. Recreating content and analysis for projects can be a tedious and long endeavor for any staff member, regardless of their expertise. To streamline the process and make this task easier, we can provide tools within the Enhanced Dashboard to evaluate the performance in actual versus targets.
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Deliverables: Scorecard to Track Status; Dashboard that allows for sharing of collision and injury data in forms that are easily accessible and understandable to the different stakeholders (e.g., summary data for community members, condensed details for staff and policy makers)
TASK 10 - DRAFT AND FINAL SAFETY ACTION PLAN
A detailed Draft CSAP, including an executive summary, will be developed that incorporates a summary of the crash data evaluated, summarizes stakeholder involvement and contribution, incorporates public outreach and involvement in shaping focus areas and strategies, describes the proposed focus areas and strategies to reduce KSI crashes and crash rates, describes how these strategies may assist the City in meeting safety performance targets, discusses the impacted people and areas that experience inequity in transportation safety, and identifies a list of projects, programs, and strategies that are potentially eligible for implementation through SS4A and other Federal and State safety grants. The Draft CSAP will be submitted for review and comment to the SAPTF and TAC. A revised draft will then be prepared for public review and posted to the project website.
Following a public comment period, TJKM Team will prepare a Draft Final CSAP. We will develop appropriate presentation materials for final review and approval of the CSAP by the City Council. We will make presentation of the CSAP to the City Council. All final deliverables will be provided to City staff with reasonable time for review prior to acceptance. All project files associated with final deliverables shall be provided to City prior to contract closeout. Under this task, we will also develop on behalf of the city, one SS4A Implementation Grant Application and one HSIP Grant Application (Value Added Deliverable).
Deliverables: Draft and Final Plan, and City Council Presentations and SS4A Implementation Grant Application
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EXHIBIT B
Rates
21 TJKM- SS4A Agreement
EXHIBIT “C”
SCOPE OF CONTRACTOR SERVICES - ADDITIONAL; COMPLETION SCHEDULE (IF
APPPLICABLE)
22 TJKM- SS4A Agreement
EXHIBIT “D”
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): Insurance appropriates to the Contractor’s profession, with limit no less than $2,000,000 per occurrence or claim, $2,000,000 aggregate.
If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used).
Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance
23 TJKM- SS4A Agreement
and shall not contribute with it. This requirement shall also apply to any Excess or Umbrella liability policies.
Umbrella or Excess Policy
The Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.
Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance.
Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) or deductible that exceeds $25,000, unless approved in writing by City. Any and all deductibles and SIRs shall be the sole responsibility of Contractor or subcontractor who procured such insurance and shall not apply to the Indemnified Additional Insured Parties. City may deduct from any amounts otherwise due Contractor to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction of the SIR to the Named. The policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR o r deductible. City reserves the right to obtain a copy of any policies and endorsements for verification.
24 TJKM- SS4A Agreement
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies
If any of the required policies provide claims-made coverage:
1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
3. If coverage is canceled or non-renewed and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, then the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.
Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language affecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
25 TJKM- SS4A Agreement
EXIBIT E
APPENDIX A & E
This Agreement is subject to the provisions of Title VI of the Civil Rights Act of 1964 and the acts and regulations of the U.S. Department of Transportation relative to non-discrimination in federally assisted programs, including the requirements set forth in Appendices A and E, which are attached hereto and incorporated by reference. Contractor agrees to include the Appendix A and Appendix E clauses in every subcontract financed as a whole or in part with Federal funds.
26 TJKM- SS4A Agreement
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of Transportation, Federal Highway Administration (FHWA), as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.
2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment.
The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 C.F.R. Part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, or national origin.
4. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:
a. withholding payments to the contractor under the contract until the contractor complies; and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance.
Provided, that if the contractor becomes involved in, or is threatened with litigation by a
27 TJKM- SS4A Agreement
subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States.
28 TJKM- SS4A Agreement
APPENDIX E
During the perfo1mance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following non- discrimination statutes and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 C.F.R. Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 C.F.R. Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles ll and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 - 12189) as implemented by Department of Transportation regulations at 49 C.F.R. Parts 37 and 38; • The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title YI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq).
Safe Streets For All
City of Hollister
Public Works
Cassandra Orozco
December 15, 2025
•Federal program to reduce roadway fatalities
& serious injuries
•Supports development of a comprehensive
Safety Action Plan
•Uses data analysis, crash trends, and high-
injury network evaluation
•Requires public engagement and agency
collaboration
•Emphasizes equity, focusing on underserved
communities
•Guides future safety investments and
promotes Vision Zero-aligned goals
2 Executive Summary
•In 2023 –City Applied for the Safe Streets for All Planning Grant. (Reso 2023-82)
•July 2024 –The city accepted the award of $1,080,000 Federal funds with an additional $270,000 from local match funds bringing the grant to $1.35M
•Staff went out to bid through an RFP process and received 6 highly qualified proposals.
•With the help of the two COH staff members and one
representative from the San Benito County Local
Transportation Authority
•The team selected the vendor that best met the City’s needs for the SS4A Action Plan.
•TJKM –Has 25 years experience in traffic safety & has provided more than 70 Comprehensive Safety Action Plans (CSAP), Local Road Safety Plans (LRSP), and Vision Zero Action Plans (VZAP) nationwide.
•Proposal cost $827,168.79 with a tentative timeline of 10 months.
3 Background
•Based on preliminary
analysis between January
1, 2015, and December
31, 2024, a total of 835
injury collisions were
reported in the City of
Hollister.
4 City of Hollister Data
• 15 collisions (2%)
resulted in
fatalities
• 72 collisions (9%)
resulted in severe
injuries
• 229 collisions
(27%) resulted in
visible injuries
• 519 collisions
(62%) resulted in
complaints of pain
•Staff will work with our selected
vendor (TJKM) to develop an
Execution Plan for City Council
adoption, meeting all federal,
state & local Action Plan
requirements by focusing on
locations with fatalities/serious
injuries.
5 Next Steps
Recommendation
It is recommended that City Council approve a resolution to adopt an agreement with TJKM to develop a Safety Action Plan and provide grant administration and grant funding support for the SS4A Grant.
6Page 194 of 257
Thank you!
7Page 195 of 257
RESOLUTION NO.2023-82
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLLISTER APPROVING A
LETTER OF SUPPORT FOR THE CITY OF HOLLISTER'S SAFE STREETS AND ROADS FOR ALL GRANT APPLICATION;AUTHORIZING THE MAYOR TO SIGN THE LETTER OF SUPPORT;AND DIRECTING THE CITY MANAGER TO SUBMIT THE APPLICATION WHEREAS,as part of the 2023/2024 10-Year Capital Improvement Program,staff intends to propose a Safe Routes to Schools,Parks,and Community Center Study;and WHEREAS,the Study will identify future capital improvement projects to improve safety of motorists,pedestrians,and bicyclists near schools,parks,and the community center;and WHEREAS,a U.S.Department of Transportation's Safe Streets and Roads for All Grant will fund the such a Study;and
WHEREAS,if awarded the Grant,the Grant funds would be used to fund the Study;and WHEREAS,the U.S.Department of Transportation requests letters of support be submitted as part of the Grant application;and
WHEREAS,the City Council would like to submit a letter of support as part of the Grant application.
NOW,THEREFORE,BE IT RESOLVED,that the City Council of the City of Hollister hereby:
1.Approves the letter of support for the City of Hollister's application for the Safe Streets and Roads for All grant;and
2.Authorizes the Mayor to sign the letter of support;and
3. Directs the City Manager to submit the application to the U.S. Department of Transportation.
PASSED AND ADOPTED,by the City Council of the City of Hollister at a regular meeting held this 15th day of May,2023,by the following vote:
AYES:Councilmembers Perez,Resendiz, Morales, Burns and Mayor Casey NOES:None
ABSTAINED:None
ABSENT: None
y/l'Gl
is Casey,Mayor
ATTEST: APPROVED AS TO FORM:
Lozano Smith Attorneys at Law
J nnifer odworth,MMC,City Clerk Mary rner,City Attorney
Resolution No.2023-82
I, JENNIFER WOODWORTH, MMC, City Clerk of the City of Hollister,do hereby certify that the attached Resolution No. 2023-82 is an original resolution, or true and correct copy of a City resolution,duly adopted by the Council of the City of Hollister at a regular meeting of said Council held on the 15th day of May, 2023, at which meeting a quorum was present.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Hollister this 15th day of May,2023.
et
nnife Woodworth,MMC
City Clerk of the City of Hollister
CITY OF HOLLISTER
375 FIFTH • HOLLISTER, CA 95023-3876
May 15, 2023
U.S. Department of Transportation
Attn: Mr. Paul Teicher
1200 New Jersey Avenue SE
W84-322
Washington, DC 20590
Subject: City of Hollister's Letter of Support for the SS4A Grant Dear Mr. Teicher and the U.S. Department of Transportation; The City Council of the City of Hollister, California is pleased to support the City's application for the U.S. Department of Transportation's Safe Streets and Roads for All Grant.
The City has historically been an agricultural community. At one time, the City was home to the largest hay producer in the United States. The City has experienced significant growth due to its proximity to San Jose, California and Silicon Valley. The City's population has grown from 34,928 in 2000 to 41,678 in 2020 to 43,346 in 2021 (U.S.
Census Data).
The City is applying for funding to create an Action Plan to identify how Hollister should invest to improve the safety of streets near schools, parks, and our community center.
The improvements identified in the Action Plan will benefit all residents in the City. The City Council believes children will greatest beneficiary of the improvements, as the Action Plan will focus on schools, parks, and community center.
City Council believes that the City is deserving of the Grant to improve safety to its schools, parks, and community center for its residents, especially the children.
Sincerely,
OIA"
Mia Casey, Wyor
City of Hollister
City Attorney Development City Manager Administrative Fire Police Dept. 559-431-5600 Services x 1014 Services Department 831-638-4330 831-636-4340 831-636-4301 831-636-4325
Telephone (831) 636-4300 9 Fax (831) 636-4310 9 www.hollister.ca.gov Page 198 of 257
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1. Federal Award No.
693JJ32440567
2. Effective Date
See No. 16 Below
3. Assistance
Listings No.
20.939
4. Award To
City of Hollister
373 5th Street
Hollister, CA 95023
Unique Entity Id.: H5URDJJ82F38
TIN No.: 94-6000348
5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590
6. Period of Performance
Effective date of award to 36
months
7. Total Amount
Federal Share:
Recipient Share:
Other Federal Funds:
Other Funds:
Total:
$1,080,000
$270,000
$0
$0
$1,350,000
8. Type of Agreement
Grant
9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (Pub. L. 117–58, November 15,
2021; also referred to as the “Bipartisan
Infrastructure Law” or “BIL”)
10. Procurement Request No.
HSA240031PR
11. Federal Funds Obligated
1,080,000
12. Submit Payment Requests To
See Article 5.
14. Description of the Project
The planning grant will be for identifying and
planning safety needs for future improvements at
important high volume pedestrian/bicyclist traffic
locations in the City, as well as locations where
bicycle/pedestrian accidents have occurred.
13. Accounting and Appropriations Data
15X0173E50.0000.055SR10500.5592000000.4101
0.610066
RECIPIENT
15. Signature of Person Authorized to Sign
___________________________________
Signature Date Name: William E. Via, Jr.
Title: Public Works Director
FEDERAL HIGHWAY ADMINISTRATION
16. Signature of Agreement Officer
______________________________________
Signature Date Name: Hector R. Santamaria
Title: Agreement Officer
07/08/2024
HECTOR RAMON
SANTAMARIA
Digitally signed by HECTOR
RAMON SANTAMARIA
Date: 2024.07.25 12:26:00
-04'00'
2 of 16
U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2023 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM
This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Hollister (the “Recipient”).
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the City of Hollister Safe Streets for All Planning Grant The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2023 Safe Streets and Roads for All (“SS4A”) Grant Program,”, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2023.” Articles 7–30 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (BIL, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government- wide integrity and performance system.
3 of 16
ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: City of Hollister Safe Streets for All Planning Grant Application Date: 7/8/23
SS4A Grant Amount: 1,080,000
2.2 Federal Obligation Information.
Federal Obligation Type: Single
2.3 Budget Period.
Budget Period: See Block 6 of Page 1
Designation: Planning and Demonstration
Summary Project Information
2.4 Summary of Project’s Statement of Work.
The scope of work after the execution of the funding agreement, will include:
1. Prepare an execution plan for adoption by City Council. The execution plan will detail the actions and deliverables necessary to ensure the work performed and deliverables meet or exceed the federal, state, and local requirements for an Action Plan including the items identified in Safe Streets for Roads for All Self Certification Eligibility Worksheet.
2. Recommend the City Council adopt the plan; commit to an eventual goal of zero roadway fatalities and serious injuries OR commit to setting a target date OR setting one or more target dates to achieve significant declines; approve the establishment of a committee charged with the plan’s development, implementation, and monitoring.
3. Establish the committee with representatives from various stakeholders.
4. Hire a consultant experienced in preparing Action Plans.
5. Analyze existing conditions and historic trends to baseline the level of crashes involving fatalities and serious injuries and analyze the location of crashes and identify safety needs.
6. Analyze up to 50 locations where accidents that resulted in death or serious injuries occurred and are known high pedestrian and bicyclist traffic volumes.
7. Hold at least two public meetings and coordinate with other government agencies, and include the information received from the engagement and collaboration into a plan.
8. Consider equity using inclusive and representation processes and identify underserved communities, and perform an equity analysis.
9. Prepare a plan that includes assessment of current policies, plans, guidelines, and standards; identify opportunities to improve how processes prioritized safety standards; and that discusses implementation through the adoption of revised or new policies, guidelines, and standards.
10. Prepare a comprehensive list of projects and strategies to address safety problems in the
4 of 16
Action Plan; develop and explain project prioritization criteria, and develop time ranges for implementing projects and strategies.
11. Prepare a description of how progress will be measured which includes outcome data, current data vs. baseline data.
12. Post the Action Plan on the City’s website.
2.5 Project’s Estimated Schedule.
Action Plan Schedule
Milestone Schedule Date
Planned NEPA Completion Date: [INSERT DATE]
Planned Draft Plan Completion Date: 24 months from award date Planned Final Plan Completion Date: 30 months from award date Planned Final Plan Adoption Date: 34 months from award date Planned SS4A Final Report Date: 36 months from award date
2.6 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $108,0000
Other Federal Funds: 0
State Funds: 0
Local Funds: $270,000
In-Kind Match:
Other Funds: 0
Total Eligible Project Cost: $1,350,000
(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.