Agenda packet, regular meeting, second session — Huntington Park City Council, November 18, 2024 (part 2 of 2)

Includes copyrighted material of Insurance Services Office, Inc. with its permission. permission, while performing duties
related to the conduct of your business.

However, any "auto" that is leased, hired,
rented or borrowed with a driver is not a
covered "auto".

D. EMPLOYEES AS INSURED
The following is added to Paragraph A.1., Who Is
An Insured, of SECTION II – COVERED AUTOS
LIABILITY COVERAGE:

Any "employee" of yours is an "insured" while using a covered "auto" you don't own, hire or borrow in your business or your personal affairs.

E. SUPPLEMENTARY PAYMENTS – INCREASED
LIMITS

1. The following replaces Paragraph A.2.a.(2),
of SECTION II – COVERED AUTOS LIABILITY COVERAGE:
(2) Up to $3,000 for cost of bail bonds (including bonds for related traffic law violations) required because of an "accident" we cover. We do not have to furnish
these bonds.

2. The following replaces Paragraph A.2.a.(4),
of SECTION II – COVERED AUTOS LIABILITY COVERAGE:
(4) All reasonable expenses incurred by the
"insured" at our request, including actual
loss of earnings up to $500 a day because of time off from work.

F. HIRED AUTO – LIMITED WORLDWIDE COVERAGE – INDEMNITY BASIS The following replaces Subparagraph (5) in Paragraph B.7., Policy Period, Coverage Territory, of SECTION IV – BUSINESS AUTO CONDITIONS:
(5) Anywhere in the world, except any country or
jurisdiction while any trade sanction, embargo, or similar regulation imposed by the United States of America applies to and prohibits the transaction of business with or within such country or jurisdiction, for Covered Autos Liability Coverage for any covered "auto" that you lease, hire, rent or borrow
without a driver for a period of 30 days or less
and that is not an "auto" you lease, hire, rent
or borrow from any of your "employees",
partners (if you are a partnership), members
(if you are a limited liability company) or
members of their households.
(a) With respect to any claim made or "suit"
brought outside the United States of
America, the territories and possessions
of the United States of America, Puerto
Rico and Canada:
(i) You must arrange to defend the "insured" against, and investigate or settle any such claim or "suit" and keep us advised of all proceedings and actions.
(ii) Neither you nor any other involved
"insured" will make any settlement
without our consent.
(iii) We may, at our discretion, participate
in defending the "insured" against, or
in the settlement of, any claim or
"suit".
(iv) We will reimburse the "insured" for
sums that the "insured" legally must
pay as damages because of "bodily
injury" or "property damage" to which
this insurance applies, that the "insured" pays with our consent, but only up to the limit described in Paragraph C., Limits Of Insurance, of SECTION II – COVERED AUTOS
LIABILITY COVERAGE.
(v) We will reimburse the "insured" for
the reasonable expenses incurred
with our consent for your investigation of such claims and your defense of the "insured" against any such
"suit", but only up to and included
within the limit described in Paragraph C., Limits Of Insurance, of SECTION II – COVERED AUTOS
LIABILITY COVERAGE, and not in
addition to such limit. Our duty to
make such payments ends when we
have used up the applicable limit of
insurance in payments for damages,
settlements or defense expenses.
(b) This insurance is excess over any valid
and collectible other insurance available
to the "insured" whether primary, excess,
contingent or on any other basis.
(c) This insurance is not a substitute for required or compulsory insurance in any country outside the United States, its territories and possessions, Puerto Rico and Canada.

COMMERCIAL AUTO
CA T3 53 02 15 Page 3 of 4
Includes copyrighted material of Insurance Services Office, Inc. with its permission. © 2015 The Travelers Indemnity Company. All rights reserved.

You agree to maintain all required or
compulsory insurance in any such country up to the minimum limits required by local law. Your failure to comply with
compulsory insurance requirements will
not invalidate the coverage afforded by
this policy, but we will only be liable to the
same extent we would have been liable
had you complied with the compulsory insurance requirements. (d) It is understood that we are not an admitted or authorized insurer outside the United States of America, its territories
and possessions, Puerto Rico and Canada. We assume no responsibility for the furnishing of certificates of insurance, or
for compliance in any way with the laws
of other countries relating to insurance.

G. WAIVER OF DEDUCTIBLE – GLASS
The following is added to Paragraph D., Deductible, of SECTION III – PHYSICAL DAMAGE COVERAGE:

No deductible for a covered "auto" will apply to
glass damage if the glass is repaired rather than
replaced.

H. HIRED AUTO PHYSICAL DAMAGE – LOSS OF
USE – INCREASED LIMIT
The following replaces the last sentence of Paragraph A.4.b., Loss Of Use Expenses, of SECTION III – PHYSICAL DAMAGE COVERAGE:

However, the most we will pay for any expenses
for loss of use is $65 per day, to a maximum of
$750 for any one "accident".

I. PHYSICAL DAMAGE – TRANSPORTATION
EXPENSES – INCREASED LIMIT
The following replaces the first sentence in Paragraph A.4.a., Transportation Expenses, of SECTION III – PHYSICAL DAMAGE COVERAGE:

We will pay up to $50 per day to a maximum of
$1,500 for temporary transportation expense incurred by you because of the total theft of a covered "auto" of the private passenger type.

J. PERSONAL PROPERTY
The following is added to Paragraph A.4., Coverage Extensions, of SECTION III – PHYSICAL DAMAGE COVERAGE:

Personal Property
We will pay up to $400 for "loss" to wearing apparel and other personal property which is:
(1) Owned by an "insured"; and
(2) In or on your covered "auto".

This coverage applies only in the event of a total
theft of your covered "auto".

No deductibles apply to this Personal Property
coverage.

K. AIRBAGS
The following is added to Paragraph B.3., Exclusions, of SECTION III – PHYSICAL DAMAGE COVERAGE:

Exclusion 3.a. does not apply to "loss" to one or
more airbags in a covered "auto" you own that inflate due to a cause other than a cause of "loss" set forth in Paragraphs A.1.b. and A.1.c., but
only:
a. If that "auto" is a covered "auto" for Comprehensive Coverage under this policy; b. The airbags are not covered under any warranty; and c. The airbags were not intentionally inflated.

We will pay up to a maximum of $1,000 for any
one "loss".

L. NOTICE AND KNOWLEDGE OF ACCIDENT OR
LOSS
The following is added to Paragraph A.2.a., of
SECTION IV – BUSINESS AUTO CONDITIONS:

Your duty to give us or our authorized representative prompt notice of the "accident" or "loss" applies only when the "accident" or "loss" is known to:
(a) You (if you are an individual);
(b) A partner (if you are a partnership);
(c) A member (if you are a limited liability company); (d) An executive officer, director or insurance
manager (if you are a corporation or other organization); or (e) Any "employee" authorized by you to give notice of the "accident" or "loss".

M. BLANKET WAIVER OF SUBROGATION
The following replaces Paragraph A.5., Transfer
Of Rights Of Recovery Against Others To Us,
of SECTION IV – BUSINESS AUTO CONDITIONS :

5. Transfer Of Rights Of Recovery Against
Others To Us
We waive any right of recovery we may have
against any person or organization to the extent required of you by a written contract signed and executed prior to any "accident"
or "loss", provided that the "accident" or "loss"
arises out of operations contemplated by

COMMERCIAL AUTO

Page 4 of 4 ends

Includes copyrighted material of Insurance Services Office, Inc. with its permission. such contract. The waiver applies only to the
person or organization designated in such
contract.

N. UNINTENTIONAL ERRORS OR OMISSIONS
The following is added to Paragraph B.2., Concealment, Misrepresentation, Or Fraud, of SECTION IV – BUSINESS AUTO CONDITIONS:

The unintentional omission of, or unintentional
error in, any information given by you shall not
prejudice your rights under this insurance. However this provision does not affect our right to collect additional premium or exercise our right of cancellation or non-renewal.

ENDORSEMENT WC 00 03 13 (00) -
POLICY NUMBER:

EMPLOYERS LIABILITY POLICY
AND

WORKERS COMPENSATION

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
001

ONE TOWER SQUARE
HARTFORD CT 06183
UB-0S724412-24-I3-G
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit any one not named in the Schedule.

SCHEDULE
DESIGNATED ORGANIZATION:

DESIGNATED PERSON:

ANY PERSON OR ORGANIZATION FOR WHICH THE INSURED HAS AGREED

BY WRITTEN CONTRACT EXECUTED PRIOR TO LOSS TO FURNISH THIS WAIVER.

DATE OF ISSUE: PAGEST ASSIGN: OF
Any person or organization for which the employer has agreed by written contract, executed prior to loss, may execute a waiver of subrogation. However, for purposes of work performed by the employer in Missouri, this waiver of subrogation does not apply to any construction group of classifications as designated by the waiver of right to recover from others (subrogation) rule in our manual.
06-06-24 1 1

TRAVELERS J
Proposal to City of Huntington Park for
Information Technology Support Services
August 12, 2024 Page 63
Appendix D West Coast Client List IT Strategic Plans
IT AssessmentsIT Policies & ProceduresProjectManagementIT GovernanceDisaster RecoveryPlanningSystem Selection& ProcurementsOther ManagementConsulting Municipalities
Alameda, CA   
Alhambra, CA  
Anaheim, CA   
Arcadia, CA  
Belmont, CA 
Beverly Hills, CA   
Branson, MO   
Burbank, CA  
Burlingame, CA  
Calabasas, CA 
Carson, CA 
Carson City, NV    
Chino, CA  
Chino Hills, CA   
Concord, CA  
Coronado, CA    
Costa Mesa, CA 
Cupertino, CA  
Davis, CA  
El Segundo, CA  
Fairfield, CA       
Fontana, CA 
Fremont, CA   
Fresno, CA    
Galt, CA        
Glendora, CA  
Gilroy, CA     
Glendale, CA     
Half Moon Bay, CA  
Huntington Beach, CA    
Indio, CA  
Industry, CA 
Irvine, CA     
La Quinta, CA   
Laguna Beach, CA  
La Verne, CA  
Long Beach, CA   
Los Angeles, CA  
KSDI
Proposal to City of Huntington Park for
Information Technology Support Services
August 12, 2024 Page 64 IT Strategic Plans IT Assessments IT Policies & Procedures Project Management IT Governance Disaster Recovery Planning System Selection & Procurements Other Management Consulting Los Banos, CA

Malibu, CA

Manhattan Beach, CA

Merced, CA

Millbrae, CA

Napa, CA

Newport Beach, CA

Novato, CA

Ontario, CA

Orange, CA

Oxnard, CA

Pasadena, CA

Paso Robles, CA

Petaluma, CA

Pismo Beach, CA

Pleasant Hill, CA

Rancho Cordova, CA

Rancho Cucamonga, CA

Rancho Palos Verdes, CA

Redlands, CA

Redwood City, CA

Rohnert Park, CA

San Luis Obispo, CA

San Rafael, CA

San Ramon, CA

Santa Barbara, CA

Santa Clara, CA

Santa Cruz, CA

Santee, CA

Scottsdale, AZ

Stockton, CA

Suisun City, CA

Sunnyvale, CA

Vacaville, CA

Ventura, CA

Visalia, CA

Vista, CA

Walnut Creek, CA

Watsonville, CA

West Covina, CA

West Hollywood, CA

Yucaipa, CA

Special Districts
KSDI
Proposal to City of Huntington Park for
Information Technology Support Services
August 12, 2024 Page 65 IT Strategic Plans IT Assessments IT Policies & Procedures Project Management IT Governance Disaster Recovery Planning System Selection & Procurements Other Management Consulting Central Contra Costa Sanitation District

Chino Valley Independent Fire District

Citrus Heights Water District

Coachella Valley Water District

Cosumnes Community Services District

Cucamonga Valley Water District

Delta Diablo Sanitation District

East Valley Water District

Eastern Municipal Water District

Elsinore Valley Municipal Water District

Helix Water District

Lake Arrowhead Community Services

Las Virgenes Municipal Water District

Livermore Amador Valley Transit Authority

Los Angeles County Employees Retirement

Monterey Regional Water P.C.A.

Moulton Niguel Water District

North Tahoe Public Utilities District

Port of Los Angeles

Rancho California Water District
   
Riverside Co. Trans. Commission

Sacramento Area Sewer District

Sacramento Metropolitan Fire District
 
Sacramento Municipal Utility District

San Joaquin Council of Governments

San Bernardino County Fire

Santa Clara County Fire Department
 
Santa Clara County Housing Authority

Santa Clara Valley Water District

Silicon Valley Clean Water

Silicon Valley Power
   
Solano County Transit (SolTrans)

Southern CA Association of Governments

South Tahoe Public Utility District
    
West Basin Municipal Water District
 
Zone 7 Water Agency
 
Counties
Douglas County, Nevada

El Paso County, Texas

Lane County, Oregon

Placer County, CA

Riverside County, CA

San Benito County, CA

KSDI
Proposal to City of Huntington Park for
Information Technology Support Services
August 12, 2024 Page 66 IT Strategic Plans IT Assessments IT Policies & Procedures Project Management IT Governance Disaster Recovery Planning System Selection & Procurements Other Management Consulting San Diego County, CA  
Santa Clara County, CA  
Sonoma County, CA  
State of California
Assoc. of Regional Center Agencies  
CA Correctional Health Care Services  
California Highway Patrol        
KSDI
—
Proposal to City of Huntington Park for
Information Technology Support Services
August 12, 2024 Page 67
Appendix E California Business License
The following page provides SDI’s California Business License.

KSDI
Secretary of State
Certificate of Status
I, SHIRLEY N. WEBER, PH.D., California Secretary of State, hereby certify:

The above referenced entity is active on the Secretary of State's records and is qualified to transact intrastate business in California.

This certificate relates to the status of the entity on the Secretary of State’s records as of the date of this certificate and does not reflect documents that are pending review or other events that may impact status.

No information is available from this office regarding the financial condition, status of licenses, if any, business activities or practices of the entity.

Active
Entity Name:

Entity No.:

Registration Date:

Entity Type:
201616610367
06/14/2016
Limited Liability Company - Out of State
Status:

Formed In: DELAWARE

SDI PRESENCE LLC
IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of January 24, 2024.

SHIRLEY N. WEBER, PH.D.

Secretary of State
Certificate No.:

To verify the issuance of this Certificate, use the Certificate No. above with the Secretary of State Certification Verification Search available at bizfileOnline.sos.ca.gov. 176337329
ITEM 2

CITY OF HUNTINGTON PARK
Community Development Department
City Council Agenda Report
November 18, 2024
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Honorable Mayor and Members of the City Council:

CONSIDERATION AND APPROVAL TO SOLICIT ON CALL BUILDING AND SAFETY, PLANNING, AND ARCHITECTURAL SERVICES.

IT IS RECOMMENDED THAT THE CITY COUNCIL:

1. Authorize staff to publish and solicit a Request for Proposal (RFP) from qualified firms to provide On Call Building and Safety, Planning and Architectural Services.

PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
In 2017, the City Council authorized a four (4) year agreement with Infrastructure Engineers Inc. (LE.) to provide professional engineering services and building and safety services. The agreement commenced on January 1, 2018, and concluded on December 31, 2021. The City Council authorized language in the contract to allow for three (3) one (1) year contract extension options at the discretion of the City Council. Infrastructure Engineers first extension was approved by the City Council on December 7, 2021, and expired on December 31, 2022. A second extension was authorized on December 20, 2022, and expired on December 31, 2023. The third and final extension, per the contract, is set to expire on December 31, 2024.

Staff has prepared a request for proposal for services utilized by the Community Development Department. These services include building and safety services, planning services, and architectural services. Multiple RFPs are included as Attachment “A” in the I

CONSIDERATION AND APPROVAL TO SOLICIT ON CALL BUILDING AND SAFETY, PLANNING, AND ARCHITECTURAL SERVICES.

November 4, 2024

Page 2 of 3 ends

Council’s agenda. RFPs have been developed to the specific requirements of the various disciplines. The proposals will be advertised for a minimum of 45 days and be available on various platforms such as Planet Bid and Civic Plus as well as advertised in printed media. City Council will have the opportunity to select various firms who are known for their technical abilities, staffing resources and cost.

The following is a tentative schedule:

RFP(s) ISSUED 11/19/24
REQUEST FOR INFORMATION DEADLINE: 11:00 AM 12/11/24
RELEASE OF INFORMATION REQUESTED: 5:00 PM 12/18/24
PROPOSAL DUE DATE/SUBMISSION DEADLINE: 2:00 PM 1/8/25
TENTATIVE CITY COUNCIL AWARD DATE 1/21/25
NOTICE TO PROCEED DATE 3/3/25

LEGAL REQUIREMENT
Congress adopted the Brooks Act (P.L. 92-582), requiring the use of Qualifications-Based Selection (QBS) for the procurement of architect and engineering services. The use of QBS ensures that taxpayers receive highly technical architect and engineering services from the most experienced and most qualified firms at a fair and reasonable cost.

California’s QBS requirements can be found at Government Code sections 4525 et seq., also known as the Mini Brooks Act.

The City Clerk’s Office shall publish the RFP in the local newspaper of general circulation, the City’s website and other forms of electronic media. The RFP shall describe the project and provide the tasks required from qualified firms. The time and location to submit proposals shall also be placed within the published RFP. The RFP shall be published for a minimum period of twenty-one (21) calendar days. Once proposals are submitted, reviewed and scored, staff will come back to the City Council with a recommendation to award.

FISCAL IMPACT/FINANCING
At this time, there is no fiscal impact associated with the approval of the solicitation of proposals to perform the requested professional services. Once proposals are submitted and evaluated, staff will return with a well-defined budget for consideration and approval at a future City Council meeting. The current services are included in the FY24/25 budget. •

CONSIDERATION AND APPROVAL TO SOLICIT ON CALL BUILDING AND SAFETY, PLANNING, AND ARCHITECTURAL SERVICES.

November 4, 2024

Page 3 of 3 ends

CONCLUSION
Upon Council approval, staff will proceed with the recommended actions.

Respectfully submitted,

RICARDO REYES
City Manager

STEVE FORSTER
Community Development Director

ATTACHMENT(S)
A. RFP(s) For On Call Building and Safety, Planning, and Architectural Services.

Attachment A

CITY OF HUNTINGTON
PARK
Request for Proposals
On-Call Building Plan Check, Building Inspection,
and Planning Consulting Services
Release Date: Tuesday, November 19, 2024
Questions Due: Wednesday, December 11, 2024, at 11 a.m. PDT Due Date: Wednesday, January 8, 2025, at 11 a.m. PDT
i
Attachment A
[THIS PAGE IS INTENTIONALLY LEFT BLANK]
2 Attachment A

TO PROSPECTIVE PROPOSERS
The City of Huntington Park (“City”) invites proposal submissions under this Request for Proposals (“RFP”). The City will evaluate responses to this solicitation to determine qualifications. Submissions must adhere to the format and content described. Only proposals that adhere to the requirements will be evaluated. The information set forth is the minimum required to qualify for consideration. The successful Proposer will be required to enter into a Professional Services Agreement based on the specifications outlined in this RFP.

DATE OF SOLICITATION
November 19, 2024

PROJECT
On-call Building Plan Check, Building Inspection, and Planning Consulting Services

PROPOSAL OWNER
City of Huntington Park -Community Development Department 6550 Miles Avenue
Huntington Park, CA 90255
Attn: Steve Forster, Community Development Director
Contact Phone: (323) 584-6392
Contact E-Mail: [email protected]

PROPOSAL CONTACT
City of Huntington Park -Community Development Department 6550 Miles Avenue
Huntington Park, CA 90255
Attn: Jose Maldonado, Administrative Clerk
Contact Phone: (323) 584-6392
Contact E-Mail: [email protected]
Any questions about this RFP should be submitted via the above referenced contact information by Wednesday, December 11, 2024, at 11:00 a.m. PST. Prospective vendors must register their business with the City before being able to view or submit a response.
3 Attachment A
Table of Contents Page

1.0 Notice Inviting Proposals 5

2.0 Introduction/About the City of Huntington Park 6

3.0 Timeline 6

4.0 Purpose 6

5.0 Scope of Work 6

6.0 Vendor Qualifications 8

7.0 Proposal Submittal 8

8.0 Evaluation of Proposal 9

9.0 Proposal Protests 9

10.0 Execution of Agreement 11

11.0 Insurance 11

12.0 Use of Federal Funds 13

13.0 Non-Commitment of City 14

14.0 Labor Requirements 14

15.0 Records 14

16.0 Subcontractors 15

17.0 Modifications/Changes 15

18.0 Disclosure of Information 15

19.0 Ex-Parte Communications 15

20.0 City of Huntington Park Rights 15
Appendix A-Proposal Content and Format
Appendix B- Sample Professional Services Agreement
Appendix C - References
4 Attachment A

1.0 Notice Inviting Proposals
The City of Huntington Park seeks proposals from qualified vendors to provide building plan check, building inspection, and planning services following the specifications, terms, and conditions identified in this RFP. Prospective respondents are advised to carefully read information related to this opportunity before submitting a response.

To view the complete RFP package, please visit:
https://hpca.gov/714/Bids-and-RFPs
Questions must be submitted by Wednesday, December 11, 2024, at 11:00 a.m. PST. -^QUESTIONS MUST BE SUBMITTED VIA E-MAIL*****
Proposals must be submitted by Wednesday, January 8, 2025, at 11:00 a.m. PST.

Responses will be evaluated to determine the vendor that is the most qualified and responsive to the requirements. Responses must adhere to the format and content described. The City reserves the right to accept or reject any and all proposals. 5 Attachment A

2.0 Introduction
The City of Huntington Park invites prospective vendors to submit a proposal to provide professional building plan check, building inspection, and planning consulting services. The selected firm will provide Building Plan Checks under the direction of the Community Development Department.

About the City of Huntington Park
Huntington Park is a city in the County of Los Angeles. Founded and incorporated in 1906, the City is an 3.02 square mile General Law City with a five member City Council located southeast of Downtown Los Angeles. Currently, the City has a population of approximately 54,000 residents. It hosts a mix of various industries that represent the business diversity of the County of Los Angeles. It is a full-service City that provides a long list of services.

3.0 Timeline
• Release RFP
• Q&A Deadline
• Deadline to Submit Responses
•
City Review of Submissions
• Notifications Sent to Vendors
•
Award
Tuesday November 19, 2024
Wednesday, December 11, 2024,11 a.m. PDT
Wednesday, January 8, 2025, at 11 a.m. PDT
January 2025
February 2025
February 2025

4.0 Purpose
The purpose of this solicitation is to identify a qualified vendor to assist the City with the knowledge and expertise in all aspects of the services requested in this RFP. On-call professional consulting services, with respect to specific disciplines, will serve great purpose to address needs with short-notices.

The benefits of having an on-call contract in place include:
•
Technical expertise
• Accelerated procurement and authorization
• Independent and objective assessments
• Consolidates competition and procurement process
• Consultants that bring specialized expertise
• Consultants that are familiar or can quickly become familiar with Huntington Park’s needs and values
6 Attachment A
The City is seeking to establish an agreement with a minimum term of three (3) years with up to two (2), one (1) year extension options for a total of up to five (5) years. This requirement may change during the process of finalizing the agreement with the selected vendor. The city may opt to award multiple vendors for grant writing services.

5.0 Scope of Work/Services
The City of Huntington Park is requesting proposals from qualified vendors capable of providing building plan check, building inspection, planning services, and staff augmentation to the City.

The City is seeking a qualified consultant to provide building official, permit technician, plan check, inspection, and planning and zoning services to support the Planning and Community Development Department. The work consists of multiple disciplines and proposing consultants must list similar services to those requested in this RFP provided to other municipalities with the last five (5) years. Proposals may include all services or in part. Consultants should have no outstanding or pending complaints as determined through the Better Business Bureau, State of California Department of Consumer Affairs. Consultants should have excellent interpersonal communication skills and the ability to interact with various people during a project, as well as have the administrative and fiscal capability to provide and manage the proposed services. Consultants must also be well versed in identifying problems or issues that may warrant City Council’s and City Manager’s attention and represent the City in the most professional and knowledgeable manner as an expert in the subject field and champion the purpose and direction of the City of Huntington Park.

Building and Safety
In general, the selected consultant will be expected to provide on-call staff for inspection, permit tech counter staffing, and plan check services to support the Building and Safety Division, including but not limited to the following:
• Provide building department support staff to include on-site building official, building inspector(s), permit technician(s), and plans examiners/engineers on an on-call basis.
• The consultant shall have on staff a: California Licensed Structural Engineers), California Certified Access specialists (CASp), as well as, ICC certified, building official, building inspectors, and plans examiners. All staff utilized by the Consultant shall be appropriately licensed, registered, and certified as required by the State of California and the City to perform each of the specific scopes of work. 7 Attachment A
• Review all plans and supporting documents submitted for projects for which a building permit is requested.
• Prepare reports specifying corrections, if needed, and transmit to applicant.
• Ability to review projects and provide comments within timelines specified by the City, (14 Calander Days).
• Process plan revisions and verify that corrections have been satisfactorily made in a timely manner.
• Answer public inquiries by telephone, mail, email, virtual meeting, conference call or in person at a public counter regarding plan reviews, application submittal requirements, etc.
• Facilitation of special projects, including but not limited to drafting municipal/zoning code amendments, utilizing tools for data analysis and scenario planning, and providing architectural review. • Consultant shall review all plan check applications for accuracy and make all necessary revisions to such items as description, square footage, type of construction, and use. All plan review correction materials including marked-up plans, documents, and plan check correction lists shall be provided in the City desired format to the City representative immediately upon completion of the plan review at no extra charge to the City. This process includes the delivery of a hard copy of the reviewed plan and correction list.
• The City encourages electronic plan submittal. Consultant shall provide plan review and scope of work services through an established electronic review system, provide access and training to City staff as needed, in accordance with City policies and practices.

All ePlan records of corrections, approvals, and comments shall be entered in the City's system in a manner that is in accordance with customer service standards and policies.
8 Attachment A
• All fees waived for City projects. Any services described above, or not mentioned, for City-sponsored projects shall not be subject to fees imposed by the selected consultant.

Planning Division
•
Providing Planning staffing, including Planning Counter Technicians, Planners, to be present at City Hall and hold office hours as determined by the City.
• Analyze projects for compliance with the City’s General Plan, zoning ordinance, applicable specific plans, and other policies. • Review and process ministerial applications and discretionary entitlements, such as plan checks; conditional use permits; site plan review; variances; tentative maps; sign permits; text amendments; General Plan and Zoning amendments for residential, commercial, mixed-use, and industrial projects; and the like.
•
Prepare reports specifying corrections to plan checks, if needed, and transmit to applicant.
•
Prepare reports and feasibility studies as needed.
•
Attend public hearings and community meetings as necessary. • Analyze projects for compliance with the California Environmental Quality Act (“CEQA”) and the National Environmental Policy Act (“NEPA”) as needed.
•
Ability to review projects and provide comments with timeliness specified by the City.
9 Attachment A
•
Ability to write Planning Commission and City Council staff reports, resolutions, ordinances, conditions of approval, and give oral presentations.
•
Facilitation of special projects, including but not limited to drafting zoning code amendments, utilizing tools for data analysis, planning, and providing architectural review for proposed projects.

6.0 Vendor Qualifications
The selected vendor must have the following minimum qualifications:

A. Must have knowledge of all disciplines listed in this RFP B. No pending complaints through the Better Business Bureau, State of California Department of Consumer Affairs
C. Proposing consultant must provide a list of similar services, as requested in this RFP
D. Provide a description of all past/ pending lawsuits or legal citations taken by the consultant or against the consultant
Background Check
Vendor representatives working on-site and in some remote capacities, may be required to undergo a background check conducted by the City.

7.0 Proposal submittal
Include Hourly Rate for all proposed positions and rates for all other services as consultant chooses. Failure to provide all requested information may be considered “non-responsive” and rejected.

Responses to this RFP must be submitted electronically via the City’s PlanetBids Portal by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted. Vendors planning to submit responses to this request are highly encouraged to submit all documentation before the deadline to avoid technical difficulties/errors.
10 Attachment A

8.0 Evaluation Criteria
The City will establish an evaluation committee to review and rate each proposal. The proposal evaluation process will be conducted using a multi-step method which will include the following steps:

A. Proposal Evaluation - City staff will review each submission to ensure adherence to the minimum/proposal format requirements. This will include the following:
i. Qualifications as they relate to this project
a. Thoroughness and understanding of the tasks to be completed b. Background and experience
c. Knowledge of the City of Huntington Park
d. Experience of personnel assigned to the work
e. Communication Skills
ii. Reputation for integrity and competence
a. Positive Reference Checks
b. Work Samples
iii. Proposed fees for services

9.0 Protest Procedures
Proposal Protest Procedures (Before Proposal Opening)
A protest filed before the proposal opening must be filed in writing or by email no later than ten (10) working days before opening. The most common types of protest that might be filed before a proposal opening include those based upon restrictive specifications or alleged improprieties in any solicitation that is apparent before the scheduled proposal opening.

When a protest is filed before a scheduled proposal opening, certain steps must be followed:

A. The protest must be submitted in writing within the specified time frame (no later than ten (10) working days prior to a proposal opening). All protests must be filed with the City Manager for determination. Protest must be submitted to the City Manager by mail or e-mail within the specified time frame. Protests can be sent to:
11 Attachment A
Mail:

Ricardo Reyes, City Manager
City of Huntington Park
Attn: City Manager
6550 Miles Avenue
Huntington Park, CA 90255
or
E-mail:

[email protected]
B. The protest must contain factual and legal reason(s) and should recommend a proposed remedy. Nevertheless, it should be noted that the City reserves the right not to implement the proposed remedy but to offer alternative solutions where applicable.

C. Where appropriate, the City will hold an informal conference on the merits of a protest with all interested parties allowed to attend. Interested parties may include all proposers, subcontractors, or suppliers, provided they have a substantial economic interest in a portion of the RFP.

D. All potential proposers will be advised of a pending protest.

E. The City shall not open proposals prior to the resolution of the protest unless it is determined that:
• The items to be procured are urgently required;
•
Delivery or performance will be unduly delayed by failure to make the award promptly; or
•
Failure to make a prompt award will otherwise cause undue harm to the City.

The City will respond in writing within ten (10) working days after receipt of a properly filed protest. The City Manager will respond and include a response to each substantive issue raised in the protest.

After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The City Manager has the authority to decide on all protests. 12 Attachment A
Proposal Protest Procedures (After Proposal Opening/Post Award) A protest filed after a proposal opening must be filed within three (3) working days after the proposal opening date. The City will grant the protesting Vendor a fair review and shall have up to ten (10) working days to review the protest and render its decision.

10.0 Execution of Agreement
The resulting agreement (see attached sample) shall be signed by the successful Vendor and returned within the required insurance within ten (10) business days after the City has provided written notice that the Vendor has been awarded. Failure to execute the agreement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.

Should the successful Vendor decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.

11.0 Insurance
The Vendor selected must meet the following minimum insurance requirements upon execution of the City’s Professional Services Agreement:

A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise-operations, products-completed, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate.

If requested, the "City of Huntington Park, its officials, employees, and agents" must be separately endorsed to the policy as additional insureds on an endorsement equivalent to the Insurance Services Office, Inc. Form CG 20 10 11 85 of CG 20 26 1185.

B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if the vendor has not owned autos, Code 8 (hired) and 9 (non-owned) with a limit no less than $1,000,000 per accident for bodily injury and property damage.

If an automobile is not necessary to perform services, the Firm must submit a written request for a waiver of this requirement.
13 Attachment A
C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the vendor to provide professional liability or errors and omissions liability insurance in an amount not less than $2,000,000 per occurrence or claim, $4,000,000 aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

D. Workers’ Compensation and Employer's Liability
Workers' compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.

Required insurance Documentation
Certificate of Insurance
The Certificate Holder must be listed as follows:

City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Endorsements (if requested)
In addition to the Certificate of Insurance, the vendor must provide the following endorsements:

Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Huntington Park, its officials, employees, and agents" must be endorsed to the vendor’s general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 or CG 20 26 11 85.

Cancellation notice endorsements. Each policy must be endorsed to certify that it will not be canceled or non-renewed by either party or reduced in coverage or limits (except by paid claims) unless the insurer has provided the City with thirty (30) days prior written notice of cancellation (ten (10) days for cancellation due to nonpayment of premium is acceptable).

Primary, non-contributory coverage endorsements. The general liability and professional liability (if required) policies must be endorsed to provide that each policy shall apply on a primary, non-contributing basis with any insurance or self¬ insurance, primary or excess, maintained by or available to the City or its officials, employees, and agents.
14 Attachment A
Waiver and Modifications of Insurance Requirements
To the extent permitted by law, the City may modify these insurance requirements at any time and at its sole discretion.

In general, any contract deemed sole source, professional/professional services, involves the disclosure of proprietary information, and/or a public works project may require revisions to the City's standard insurance requirements. Any revisions to the insurance requirements will be identified within the associated service contract terms and conditions.

Vendors may request a waiver or modification of these insurance requirements. Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case-bycase basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority and/or an authorized designee's discretion.

12.0 Use of Federal Funds
The City may elect to use funding from Federal sources for a portion of or all expenses related to this project. The United States Federal Government requires purchases of items and services to meet specific standards when using Federal funds, including grants, cooperative agreements, contracts, and Federal funds "passed-through" to the City from a non-Federal entity (i.e., sub-recipient agreements). These requirements are codified under the Code of Federal Regulation's (CFR) Title 2, Subtitle A, Chapter II, Part 200 (also referred to as "2 CFR 200" or "Uniform Guidance") and the Federal Acquisition Regulations (FAR), as applicable.

The following standards apply to all purchases of items and services using Federal funds:
•
Transactions shall be conducted lawfully and ethically
• Unnecessary/duplicative purchases are not permitted
• Utilizing a vendor or supplier on the U.S. Federal Government's Debarred and Suspended List (available at SAM.gov) is prohibited
•
All individuals involved in the expenditure of federal monies must avoid any actual or apparent conflict of interest
•
Procurement transactions must be conducted in a manner providing full and open competition
• Opportunities should be provided to minority businesses, women's business enterprises, and labor surplus area firms when possible 15 Attachment A
• Contracts and purchase orders should include the contract provisions required by 2 CFR200 Appendix A
•
Purchases of goods and services must include documentation detailing the procurement history
In addition to Federal standards, purchases must adhere to applicable local policies and procedures as defined in Huntington Park Municipal Code.

13.0 Non-Commitment of City
While the City intends to select a vendor through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

14.0 Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Vendor and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.

B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Vendor shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the Vendor allow the use of or presence of alcohol or drugs on the premises or in the building.

C. Non-Discrimination: The Vendor shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work. The City reserves the right to have any consultant employee removed from working within City Hall for no cause.
16 Attachment A

15.0 Records
The vendor agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Vendor to audit any performance aspect under this agreement.

16.0 Subcontractors
The vendor shall be responsible for all work performed under the final agreement and shall keep all work under his control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be under the direct supervision of the Vendor and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Contractor's insurance.

17.0 Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement’s requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Vendor. These changes will be processed by the City Manager.

18.0 Disclosure of Information
A. The Vendor agrees that it will not during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, vendor, corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential or proprietary information received by the Vendor shall be used exclusively in connection with the performance of services.

B. The Vendor shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Vendor hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.

19.0 City of Huntington Park Rights
At its discretion, the City reserves the right to:

B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform; C. Accept all or any part of a proposal;
D. Cancel the entire RFP;
E. Issue subsequent RFPs; or
F. Waive any errors or informalities in any proposal to the extent law permits.

Please provide:

A - Proposal
B - Cost Proposal
C - References
Please review:

Appendix A Sample PSA
18 Attachment A

CITY OF HUNTINGTON
PARK
Request for Proposals
On-Call Architectural Services
Release Date: Tuesday, November 19, 2024
Questions Due: Wednesday, December 11, 2024, at 11 a.m. PDT Due Date: Wednesday, January 8, 2025, at 11 a.m. PDT
i
Attachment A
[THIS PAGE IS INTENTIONALLY LEFT BLANK]
2 Attachment A

DATE OF SOLICITATION
November 19, 2024

PROJECT
On-Call Engineering and Architectural Services

PROPOSAL CONTACT
City of Huntington Park -Community Development Department 6550 Miles Avenue
Huntington Park, CA 90255
Attn: Jose Maldonado, Administrative Clerk
Contact Phone: (323) 584-6392
Contact E-Mail: [email protected]
Any guestions about this RFP should be submitted via the above referenced contact information by Wednesday, December 11, 2024, at 11:00 a.m. PST. Prospective vendors must register their business with the City before being able to view or submit a response. 3 Attachment A
Table of Contents Page

1.0 Notice Inviting Proposals 5

2.0 Introduction/About the City of Huntington Park 6

3.0 Timeline 6

4.0 Purpose 6

5.0 Scope of Work 6

6.0 Consultant Qualifications 8

7.0 Proposal Submittal '8

8.0 Evaluation of Proposal 9

9.0 Proposal Protests 9

10.0 Execution of Agreement 11

11.0 Insurance 11

12.0 Use of Federal Funds 13

13.0 Non-Commitment of City 14

14.0 Labor Requirements 14

15.0 Records 15

16.0 Subcontractors 15

17.0 Modifications/Changes 15

18.0 Disclosure of Information 15

19.0 Ex-Parte Communications 15

20.0 City of Huntington Park Rights 16
Appendix A- Proposal Content and Format
Appendix B - Cost Proposal
Appendix C - References
Appendix D- Sample Professional Services Agreement
4 Attachment A

1.0 Notice Inviting Proposals
The City of Huntington Park seeks proposals from qualified consultants to provide oncall engineering and architectural services following the specifications, terms, and conditions identified in this RFP. Prospective respondents are advised to carefully read information related to this opportunity before submitting a response.

To view the complete RFP package, please visit:
https://hpca.qov/714/Bids-and-RFPs
Questions must be submitted by Wednesday, December 11, 2024, at 11:00 a.m. PST. *****QUESTIONS MUST BE SUBMITTED VIA EMAIL*****
Proposals must be submitted by Wednesday January 8, 2025, at 11:00 a.m. PST.

Responses will be evaluated to determine the consultant that is the most qualified and responsive to the requirements. Responses must adhere to the format and content described. The City reserves the right to accept or reject any and all proposals. 5 Attachment A

2.0 Introduction
The City of Huntington Park invites prospective consultants to submit a proposal to provide on-call engineering and architectural services. The goal is to have consultants perform roles in engineering, design, construction management, and various other public works related capacities.

3.0 Timeline
•
Release RFP
• Q&A Deadline
•
Deadline to Submit Responses
• City Review of Submissions
•
Notifications Sent to Vendors
•
Award
Tuesday November 19, 2024
Wednesday December 11, 2024,11 a.m. PDT
Wednesday, January 8, 2025, at 11 a.m. PDT
January 2025
February 2025
February 2025

4.0 Purpose
The purpose of this solicitation is to identify a qualified consultant that can provide the City access to specialized expertise for a range of services required for Capital Improvement Projects. The agreement issued by this RFP will provide flexibility and efficiency in obtaining professional support for Architectural services. These services will aid the department’s ability to meet project needs and regulatory meet compliance requirements in federal, state, county and local mandates effectively. On-call services shall commence tentatively on March 3, 2025 and shall remain and continue in effect until December 31, 2027.

The City is seeking to establish an agreement with a minimum term of three (3) years with up to two (2), one (1) year extension options for a total of up to five (5) years. This requirement may change during the process of finalizing the agreement with the selected consultant. The City may opt to award multiple consultants for on-call architectural services.
6 Attachment A

5.0 Scope of Work/Services
Under the general direction of Community Development staff, Consultant shall perform consulting services on an “on call or as-needed” basis for various projects assigned by the City. For each on-call service request, the Consultant and the City will agree upon the specific scope of work and cost for that project. The City has the right to retain other consulting firms at its sole discretion when the City believes there will be an economic or other significant advantage for doing so. Services for each contract will be provided on a negotiated fee basis, per work order. No minimum amount of work is guaranteed under these agreements. Compensation will be based on time and materials with an annual not-to-exceed limit agreed upon by both the Consultant and City before work begins.

The scope of work for any one project may involve a particular phase of a project development design or construction and may include but not be limited to the following:
• Developing an overall grant outline; working with appropriate Department staff and team to determine writing assignments, including providing an estimate of how much City staff time will be needed at the beginning of each project.
• Preliminary architectural design concepts, studies, reports, final architectural design of capital projects for bidding purposes (final plans, engineering estimate and plans (PS&E). Activities may include but are not limited to the review of third-party plans and specifications. Oversee the preparation of technical reports and designs for approval/acceptance by the City Engineer.
• Provide construction management services for repair and replacement of City infrastructure. Construction management activities which include, but are not limited to, planning, preparing and communicating schedules and progress of project activities and expenditures, assisting others in establishing project schedules and milestones, setting and evaluating progress on project tasks.
7 Attachment A
• Manage and closely monitor CIP budgets to ensure that projects are delivered in a timely manner and within the approved budget. Prepare and review invoices for construction projects, prepare change orders and process invoices.
• During construction, make on-site visits; review material submittals, shop drawings and test results; respond to Request for Information (RFI); draft change orders; assist city staff with contract negotiations; and review pay estimates.
• Provide in-house personnel or sub-consultants for specialties such as electrical, structures, survey landscape, mechanical plumbing, and geotechnical engineering.
• Provide architectural services including preliminary studies, public outreach, drawings, exhibits.
• Assist City staff in processing paperwork and/or Projects through county, State, and Federal agencies.
• Review correspondence from state and federal permitting agencies that require response or action from City Community Development staff. • Architecture and Landscape Architecture Services.

6.0 Consultant Qualifications
The selected consultant must have the following minimum qualifications:

A. Experience working with City Public Works Departments B. State of California Professional Architectural Licenses C. Provide a description of all past/ pending lawsuits or legal actions taken by consultant or against the consultant
Background Check
Consultant representatives working on-site and in some remote capacities, may be required to undergo a background check conducted by the City. 8 Attachment A

7.0 Proposal submittal
Include Hourly Rate for all proposed positions and all other rates for all services as consultant chooses. Failure to provide all requested information may be considered “non-responsive” and rejected.

Responses to this RFP must be submitted electronically via email by the deadline. Any responses transmitted and/or time-stamped after the deadline will not be accepted.

Proposers planning to submit responses to this request are highly encouraged to submit all documentation before the deadline to avoid technical difficulties/errors.

Proposal Evaluation -City staff will review each submission to ensure adherence to the minimum/proposal format requirements. This will include the following:
i. Qualifications as they relate to this project
a. Thoroughness and understanding of the tasks to be completed b. Background and experience
c. Knowledge of the City of Huntington Park
d. Experience of personnel assigned to the work
e. Communication Skills
ii. Reputation for integrity and competence
a. Positive Reference Checks
b. Work Samples
iii. Proposed fees for services
The City reserves the right to request and obtain, from one or more proposers, supplementary information as may be necessary for the City to analyze the proposal pursuant to selection criteria. Upon completion of the evaluation phase, the City may select those consultants for interviews whose proposals and qualifications most closely conform to the requirements of this RFP and provide the best value to the City. 9 Attachment A

When a protest is filed before a scheduled proposal opening, certain steps must be followed:

Mail:

Ricardo Reyes, City Manager
City of Huntington Park
Attn: City Manager
6550 Miles Avenue
Huntington Park, CA 90255
or
E-mail:

D. All potential proposers will be advised of a pending protest. 10 Attachment A
E. The City shall not open proposals prior to the resolution of the protest unless it is determined that:
•
The items to be procured are urgently required;
• Delivery or performance will be unduly delayed by failure to make the award promptly; or
•
Failure to make a prompt award will otherwise cause undue harm to the City.

After the exhaustion of administrative remedies, the protesting party will be given the City’s final decision. The City Manager has the authority to decide on all protests.

Proposal Protest Procedures (After Proposal Opening/Post Award) A protest filed after a proposal opening must be filed within three (3) working days after the proposal opening date. The City will grant the protesting Proposer a fair review and shall have up to ten (10) working days to review the protest and render its decision.

10.0 Execution of Agreement
The resulting agreement (see attached sample) shall be signed by the successful Consultant and returned with the required insurance within ten (10) business days after the City has provided written notice that the Consultant has been awarded the project.

Failure to execute the agreement and file acceptable insurance documents as provided herein shall cause, at the City's option, for annulment of the award. Please review the insurance requirements and indemnification clause in the attached sample agreement.

Should the successful Consultant decline to execute the agreement, the City can either reject all proposals, accept one of the other proposals, or issue a new solicitation.

11.0 Insurance
The Consultant selected must meet the following minimum insurance requirements upon execution of the City’s Professional Services Agreement:

A. Commercial General Liability
Commercial General Liability (CGL) (equivalent in coverage scope to Insurance Services Office, Inc. Form CG 00 01) shall cover on an “occurrence” basis for bodily injury and property damage, including premise-operations, products-completed, broad form property damage, blanket contractual liability, independent contractors, 11 Attachment A
personal injury or bodily injury, and advertising injury with limits no less than $2,000,000 per occurrence and $4,000,000 aggregate.

B. Business Automobile Liability
For owned vehicles, hired, and non-owned vehicles, Insurance Services Office Form CA 00 01 covering, Code 1 (any auto), or if the consultant has not owned autos, Code 8 (hired) and 9 (non-owned) with a limit no less than $1,000,000 per accident for bodily injury and property damage.

If an automobile is not necessary to perform services, the Firm must submit a written request for a waiver of this requirement.

C. Professional Liability or Errors and Omissions
Depending on the work or services to be performed, professional liability or errors and omissions liability insurance may be required. The City will require the consultant to provide professional liability or errors and omissions liability insurance in an amount not less than $2,000,000 per occurrence or claim, $4,000,000 aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability.

D. Workers' Compensation and Employer's Liability
Workers' compensation as required by the California Labor Code and Employer's Liability in an amount not less than $1,000,000 per accident for bodily injury or disease.
12 Attachment A
Required Insurance Documentation
Certificate of Insurance
The Certificate Holder must be listed as follows:

City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Endorsements (if requested)
In addition to the Certificate of Insurance, the consultant must provide the following endorsements:

Additional insured endorsements to the general liability and auto liability* insurance policies. The "City of Huntington Park, its officials, employees, and agents" must be endorsed to the consultant’s general liability policy as well as the auto liability policy as additional insureds on an endorsement equivalent to ISO forms CG 20 10 11 85 orCG 20 26 11 85.

Waiver and Modifications of Insurance Requirements
To the extent permitted by law, the City may modify these insurance requirements at any time and at its sole discretion.

Waiver or modification requests must be submitted in writing. The request should state the specific insurance requirement that is being considered for waiver or modification and provide a brief explanation for the request. Requests will be reviewed on a case-bycase basis, and the decision will ultimately depend on the scope of services. The final decision to approve or deny a request will be at the City's legal authority and/or an authorized designee's discretion.

12.0 Use of Federal Funds
The City may elect to use funding from Federal sources for a portion of or all expenses related to this project. The United States Federal Government requires purchases of items and services to meet specific standards when using Federal funds, including grants, cooperative agreements, contracts, and Federal funds "passed-through" to the City from a non-Federal entity (i.e., sub-recipient agreements). These requirements may include the Code of Federal Regulation's (CFR) Title 2, Subtitle A, Chapter II, Part 200 (also referred to as "2 CFR 200" or "Uniform Guidance") and the Federal Acquisition Regulations (FAR), as applicable.

The following standards apply to all purchases of items and services using Federal funds:
•
Transactions shall be conducted lawfully and ethically
•
Unnecessary/duplicative purchases are not permitted
•
Utilizing a vendor or supplier on the U.S. Federal Government's Debarred and Suspended List (available at SAM.gov) is prohibited
• All individuals involved in the expenditure of federal monies must avoid any actual or apparent conflict of interest
•
Procurement transactions must be conducted in a manner providing full and open competition
• Opportunities should be provided to minority businesses, women's business enterprises, and labor surplus area firms when possible • Contracts and purchase orders should include the contract provisions required by 2 CFR 200 Appendix A
•
Purchases of goods and services must include documentation detailing the procurement history
•
Any other state or federal regulations that may be applicable under the corresponding grant program
14 Attachment A
In addition to Federal standards, purchases must adhere to applicable local policies and procedures as defined in Huntington Park Municipal Code Chapters 3.20 and 3.21 and any relevant administrative policies. The most restrictive terms prevail when a conflict is present.

13.0 Non-Commitment of City
While the City intends to select a consultant through this process, this intention is subject to change at any time during the process. The City does not commit to awarding an agreement, paying any costs incurred in preparing the proposal for this request, and/or procuring or contracting any items or services.

14.0 Labor Requirements
A. Background: All personnel engaged in the performance of this work shall be employees of the Consultant and, as such, shall be warranted to possess sufficient experience and reliability to perform this work.

B. Health: All personnel engaged in the performance of this work shall be in good health and free of contagious diseases. The Consultant shall not allow any person(s) under the influence of alcohol or drugs on the premises or in the building. Neither shall the Consultant allow the use of or presence of alcohol or drugs on the premises or in the building.

C. Non-Discrimination: The Consultant shall not engage in discrimination in the employment of persons because of race, color, national origin, ancestry, mental/physical disabilities, sex, or religion of such persons.

D. Conduct: No person(s) shall be employed for this work that is found to be incompetent, disorderly, and troublesome, under the influence of alcohol and drugs, which fails or otherwise refuses to perform the work properly and acceptably or is otherwise objectionable. Any person found to be objectionable shall be discharged immediately and not re-employed for this work. The city reserves the right to have any consultant employee removed from working within City Hall for no cause.

15.0 Records
The Consultant agrees to permit the City Manager or designee access to records, reports, files, and other papers or property of the Consultant to audit any performance aspect under this agreement.
15 Attachment A

16.0 Subcontractors
The Consultant shall be responsible for all work performed under the final agreement and shall keep all work under his control. No portion of the work may be subcontracted without the prior written consent of the City. All subcontractors used on this work shall be under the direct supervision of the Consultant and shall be considered as their employees. Any approved subcontractors must provide insurance indemnifying the City with limits at or exceeding the limits of the Consultant’s insurance.

17.0 Modifications/Changes
Changes in the areas serviced and/or specifications may be necessary during the agreement term. Changes in the agreement’s requirements and corresponding changes in compensation may be implemented upon mutual understanding between the City and the Consultant. These changes will be processed by the City Manager.

18.0 Disclosure of Information
The Consultant agrees that it will not during or after the term of the agreement, disclose any proprietary information or confidential business information of the City, including but not limited to its costs, charges, operating procedures, or methods of doing business to any person, vendor, corporation, association, or other entity or the general public for any reason or purpose whatsoever, without the prior written consent of the City. Such confidential received by the Consultant shall be used exclusively in connection with the performance of services.

A. The Consultant shall not issue or release for publication any articles, advertising, or publicity matters relating to the services performed by the Consultant hereunder or mentioning or implying the name of the City or its respective personnel without the prior written consent of the City.

19.0 City of Huntington Park Rights
At its discretion, the City reserves the right to:

A. Reject any and/or all proposals for no reason or any reason including, but not limited to, the following:
i. The proposal is incomplete, non-responsive, obscure, irregular, or lacking necessary detail and specificity.
ii. The Proposer, in the sole judgment of the City, lacks the qualifications, experience, and/or responsibility necessary to provide the services. iii. The Proposer failed or neglected to complete and submit any information within the time specified by the City and as may be otherwise required herein. 16 Attachment A
B. Reject any proposal that, in the opinion of the City, is so unbalanced in comparison to other proposals received and/or to the City’s internal estimates that it does not accurately reflect the cost to perform; C. Accept all or any part of a proposal;
D. Cancel the entire RFP;
E. Issue subsequent RFPs; or
F. Waive any errors or informalities in any proposal to the extent law permits.

Please provide:

A - Proposal of Services
B - Cost Proposal
C - References
Please review:

Appendix A Sample of PSA
17 ITEM 3

CITY OF HUNTINGTON PARK
Parks and Recreation Department
City Council Agenda Report

November 18, 2024
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Dear Mayor and Members of the City Council:

CONSIDERATION AND APPROVAL OF FACILITY RENTAL PERMIT AND FEE

WAIVER REQUEST BY BUDDHIST TZU CHI FOUNDATION FOR A FOOD

DISTRIBUTION
IT IS RECOMMENDED THAT THE CITY COUNCIL:

1. Waive the Facility Rental Permit fee for the Buddhist Tzu Chi Foundation for a Food Distribution event on November 23, 2024; and

2. Waive the Public Works fee and;

3. Waive the Police Department fee.

PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
The Buddhist Tzu Chi Foundation is an international humanitarian organization whose mission is to relieve the suffering of those in need while creating a better world for all through compassion, love and hope. On November 23, 2024, they would like to host a “Food Distribution,” event at the Huntington Park Community Center. The event will be open to the public to help low-income families have food for the Thanksgiving holiday.

Vera Yeh, with the Buddhist Tzu Chi Foundation is requesting a facility use permit, a facility permit fee waiver. She is also requesting Public Works and Police Department fees waived in order to host a food distribution event in a City Park facility. Tzu Chi expects 400 participants to attend the event and is expecting 60+ volunteers.

The proposed event schedule is as follows:

Food Distribution
• Set-up: November 23, 2024 – 7:45 a.m. – 9:00 a.m.
• Food Distribution: November 23, 2024 – 9:00 a.m. – 10:30 a.m. • Cleanup: November 23, 2024 - 10:30 a.m. –11:30 a.m.

CONSIDERATION AND APPROVAL OF FACILITY RENTAL PERMIT AND FEE

WAIVER REQUEST BY BUDDHIST TZU CHI FOUNDATION FOR A FOOD

DISTRIBUTION
November 18, 2024

Page 2 of 3 ends

The event will take place in the Huntington Park Community Center.

FISCAL IMPACT/FINANCING
The Buddhist Tzu Chi Foundation is requesting a 100% fee waiver for the Food Distribution event on November 23, 2024. The total cost to use Huntington Park Community Center is $
Fees recommended be waived:

Filing fee------------- ---------------------------$ 30.00 Facility fees-------------------------------------$ 164.00 Janitorial ----------------------------------------$ 475.00 Deposit (refundable)--------------------------$ 500.00
White Foldable Tables (25)-----------------$ 171.75
Chairs (30) -------------------------------------$ 32.10 Parks and Rec. Personnel------------------$ 76.00
Public Work’s Personnel--------------------$ unknown
Police Department Personnel--------------$ unknown
________________________________________
Total recommended be waived: $unknown
Fees recommended be paid:

Filing fee------------- ---------------------------$ 30.00 Facility fees-------------------------------------$ 164.00 Janitorial ----------------------------------------$ 475.00 Deposit (refundable)------------------------$ 500.00
White Foldable Tables (25)---------------$ 171.75
Chairs (30) ------------------------------------$ 32.10 Parks and Rec. Personnel-----------------$ 76.00
Public Work’s Personnel------------------$ unknown
Police Department Personnel------------$unknown
________________________________________
Total recommended be paid: $ Unknown

LEGAL AND PROGRAM REQUIREMENTS
Per municipal code 5-13.02 – Permit – Required and 5-13.09 Departmental Service Charges, Council must first approve proposed special events held on City property, prior to the issuance of a permit and/or fee waiver request for use of city facilities. In addition, the City Property and Facility Use Fee Waiver Policy stipulates that all facility fee waiver requests for use of City property for activities in public places, must first be reviewed and approved for Council recommendation, by the Parks and Recreation Commission

CONSIDERATION AND APPROVAL OF FACILITY RENTAL PERMIT AND FEE

WAIVER REQUEST BY BUDDHIST TZU CHI FOUNDATION FOR A FOOD

DISTRIBUTION
November 18, 2024

Page 3 of 3 ends

Due to the untimeliness of their application and change in originally agreed upon plan, the Parks and Recreation Commission was unable to hear the matter to make a recommendation. At the time of the submission of this report, their applications have not been received or reviewed by the pending City Departments.

CONCLUSION
The overall total cost to use the Huntington Park Community Center including the refundable deposit is $Unknown. Upon City Council approval, The Buddhist Tzu Chi Foundation will submit all pending necessary paperwork and pay the remaining unknown balance, if any.

The Buddhist Tzu Chi Foundation has submitted the refundable deposit and shall be refunded in its entirety provided there are no damages at the conclusion of the event.

Staff will continue to work with The Buddhist Tzu Chi Foundation to ensure all event logistics are in place to guarantee a successful event.

Upon Council approval, staff will proceed with the recommended actions.

Respectfully submitted,

RICARDO REYES
City Manager

CYNTHIA NORZAGARAY
Director of Parks and Recreation

ATTACHMENT(S)
A. Facility Rental Application- Tzu Chi November 23, 2024 B. Invoice # HP-0000 Tzu Chi- November 23, 2024
C. Fee Waiver Applications Tzu Chi- November 23, 2024
D. Insurance Tzu Chi – November 23, 2024
E. Special Event Park Use Permit Application
F. City Fee Waiver Policy
Facility Rental Application
Please use this application to submit your request to rent space at the City of Huntington Park’s Department of Parks and Recreation. In order to reserve a facility for private special events, facility rental applications and rental fees MUST be submitted and paid in full a minimum of 2 weeks prior to event date(s) (Please see policy for adding time to your rental). Submission of this application does not guarantee rental of facility.

CONTACT INFORMATION
NAME OF GROUP/ORGANIZATION TAX ID # (Non-profits only) _ APPLICANT NAME/PERSON RESPONSIBLE TITLE _
CELL PHONE ALTERNATE PHONE _
EMAIL

ADDRESS CITY STATE ZIP

EVENT INFORMATION
SET UP DAY(S)/DATE(S) REQUESTED* EVENT DAY(S)/DATE(S) REQUESTED*

NAME AND TYPE OF EVENT ESTIMATED ATTENDANCE

FACILITY REQUESTED

SET UP START TIME SET UP END TIME EVENT START TIME EVENT END TIME * If more than three (3) dates are requested, please list all dates and times in “COMMENT / ADDITONAL DATES” section on backside.

EVENT DETAILS

1. Is your event open to the public? □ Yes □ No (If yes, liability insurance required)

2. Is this a fundraising event? □ Yes □ No (If yes, liability insurance required)

3. Will there be admission, charge or donation? □ Yes □ No (If yes, liability insurance required)

4. Is the celebrant of your event younger than 21
years and will alcohol be served during the event? □ Yes □ No (If yes, please see security guard policy)

5. Will alcoholic beverages be sold at the event? □ Yes □ No (If yes, liability insurance & ABC license required)

6. Will non pre-packaged food be served? □ Yes □ No (if yes, janitorial services are required)

7. Will Caterer/Bartender be onsite during your event? □ Yes □ No (If yes, liability insurance & BL required) Please sign below to confirm that the information contained on this application is accurate

SIGNATURE DATE

STAFF USE ONLY

APPLICATION RECEIVED BY APPLICATION APPROVED BY

APPLICATION PROCESSED/LOGGED BY

RECEIPT NO. PAYMENT TYPE: □CHECK □MONEY ORDER □VISA/MASTERCARD SECURITY SERVICES NOTIFICATION SENT BY: DATE
Questions? 323.584.6218 ● Fax 323.584.6310 ● 3401 E. Florence Ave. ● Huntington Park, CA 90255 ● www.hpca.gov 10/28/2024
CLEAN UP START TIME: 10:30 am CLEAN UP END TIME: 11:30 am ATTACHMENT "A"

COMMENTS / ADDITIONAL DATES AND TIMES

INVOICE DATE INVOICE NO.

EVENT

QUANTITY RATE TOTAL
4 $41.00 $164.00
1 $475.00 $475.00
1 $30.00 $30.00
4 $19.00 $76.00
25 $6.87 $171.75
30 $1.07 $32.10
1 $500.00 $500.00
$1,448.85
City of Huntington Park • Department of Parks & Recreation 3401 E. Florence Ave. • Huntington Park, CA 90255 • 323-584-6218 • FAX 323-584-6310 • www.hpca.gov Invoice

BILL TO
Vera Yeh
(714)388-5670; [email protected]
1100 S. Velley Center Ave
San Dimas CA, 91773
Food Distribution

FACILITY
Event Room Hourly Fee
Janitorial
Filling Fee
Personnel
White Foldable Tables
Chairs (Black)
Deposit

PAYMENTS / CREDITS

TOTAL DUE TO CITY OF HUNTINGTON PARK
DEPOSIT*Refundable
ATTACHMENT "B"
JUNE
Saturday 11/23/24 7:45am 11:45am HPCC 4 4 1
4 4 1

DETAILS OF FACILITY USE

DAY DATE START

TIME END TIME FACILITY TOTAL HOURS STAFF FEE JANITORIAL Total Hours
Facility Fee Waiver Application
Please read and carefully complete the following application. Failure to provide accurate information may result in a delay or denial of your request for a fee waiver. Please attach a copy of your Facility Rental Application to this form and return to the Department of Parks and Recreation. Applications must be submitted at least 60 days before event.

Submission of this application does not guarantee rental of facility.

A. CONTACT INFORMATION
Name of Group/Organization
Is this a non-profit organization YES NO Tax ID # (Non-profit only) Applicant Name/Person Responsible Title
Cell Phone Alternate Phone
E-mail Address
Address City State Zip
B. FACILITY INFORMATION
Indicate the specific facility or facilities for which you are requesting a fee waiver FREEDOM PARK RECREATION CENTER FREEDOM PARK ATHLETIC FIELD HUNTINGTON PARK COMMUNITY CENTER KEVIN DE LEON SOCCER FIELD RAUL R. PEREZ MEMORIAL PARK RECREATION CENTER RAUL R. PEREZ MEMORIAL PARK ATHLETIC FIELD ROBERT H. KELLER PARK ROBERT H. KELLER PARK PICNIC SHELTER SALT LAKE PARK CLUB ROOM # SALT LAKE PARK BALL FIELD # SALT LAKE PARK BATTING CAGES SALT LAKE PARK GYMNASIUM SALT LAKE PARK LOUNGE SALT LAKE PARK SOCIAL HALL
SALT LAKE PARK SOCCER SQUARE SENIOR PARK
OTHER
C. EVENT INFORMATION

1. Event Description (provide a detailed description of the event, its purpose, and the activities that will take place).

Anticipated Daily Attendance Anticipated Total Attendance

2. Is your organization an official non-profit organization 501(c)3? Yes No • If yes, list the non-profit tax ID number
ATTACHMENT "C"

3. Will you be charging a fee for this event? Yes No
•If yes, list all fees:

4. Will the event be open to the public? Yes No

5. Is this event a fundraiser? Yes No

D. EVENT DATES AND TIMES
Set-up Date(s) Set-up Start Time
Event Start Date(s) Event Start Time
Event End Date Event End Time
Breakdown Date(s) Breakdown End Time
E. FEE WAIVER INFORMATION
Please complete ONLY the section which applies to your event (Intergovernmental Cooperation, Non-Profit, Private Business or Organization or City Sponsored Event)
Intergovernmental Cooperation (Applicant is a government agency) Name of Specific Department/Unit Responsible for Event
How does this event benefit the residents of Huntington Park?

Why is it necessary to hold this event at a City facility? -Profit Organization or Private Business, Organization or Individual *Non-profit organization will be required to provide verification of tax-exempt status.

Do you provide a service solely to the residents of Huntington Park? Yes No Indicate the negative impact or financial hardship that the normal facility fees would create for your event or agency.

You may attach a budget or financial statement for your organization to clarify the reason for your fee waiver request.

Non
What significant value or benefit will your event provide to Huntington Park residents?

City-Sponsored Event
See the Park Facility Use Fee Waiver Policy for details about City-sponsored event requests.

Does your organization have, or is it in the process of receiving, a tax-exempt status? Yes No Explain why the City should be a co-sponsor of your event:

F. FEE WAIVER REQUEST
Are you requesting a 100% waiver of all applicable rental fees? Yes No If “NO” which fees are you requesting to be waived? (Note: refundable security deposit may not be waived) Facility Fee $
Personnel (Staffing) $
Janitorial $
Equipment/Material $
G. REQUIREMENTS
A completed facility rental application, facility fee waiver application, a letter requesting the fee waiver, and a document proving financial hardship must be submitted at least 60 days prior to the event. The letter of request shall include the following: (A) names and addresses of board members, (B) the event’s purpose and benefits to the community, (C) the event’s proposed budget including all revenues and expenditures, (D) how the event’s proceeds are to be used. (Proceeds are to be used exclusively within the community for charitable or non-profit activities involving youth or adult programs). In addition, the person requesting the fee waiver must attend the commission and/or City Council meeting when the request is being considered.

CHECKLIST
Facility Rental Application Facility Fee Waiver Application Request Letter Financial Document H. REVIEW PROCESS
You will be notified within 5 business days of submission of your application whether your request has been denied or will be referred to the City Manager, Parks & Recreation Commission, and/or City Council for review. For additional details, review the Park Facility Use Fee Waiver Policy.
x x X
I. APPLICANT SIGNATURE
I understand and agree to abide by all of the Facility Fee Waiver and Facility Rental regulations of the City of Huntington Park and any other conditions imposed for the event requested. I certify that all statements made on this application are true and complete to the best of my knowledge. I understand that any false statement may result in denial of the requested permit or revocation of any issued permit.

SIGNATURE DATE

STAFF USE ONLY

APPLICATION RECEIVED BY APPLICATION APPROVED BY
APPLICATION SUBMITTED DOCUMENTS SUBMITTED Facility Rental Application Facility Fee Waiver Application Request Letter Financial Document

INVOICE CREATED BY APPROVED BY
COMMENTS:
11/15/2024
Mike Tang
Executive Vice President
Buddhist Tzu Chi Foundation
1100 S. Valley Center Ave
San Dimas, CA 91773
909-288-2088
[email protected]
November 15th, 2024
City of Huntington
To Whom It May Concern,
I am writing on behalf of the Buddhist Tzu Chi Foundation to kindly request a waiver of fees associated with our upcoming food distribution event scheduled for Saturday, November 23, 2024.

The event will take place at Huntington Park Community Center, where we plan to provide essential food and supplies to underserved members of our community. Our mission is to promote compassion, relief, and equity, and this distribution event is a vital part of our efforts to support individuals and families in need during the holiday season.

The Buddhist Tzu Chi Foundation is a non-profit organization that operates solely through the generosity of donors and volunteers. A waiver of the fees will allow us to allocate more resources directly to those in need and ensure the success of this charitable event.

We kindly ask for your consideration of this fee waiver, which will enable us to maximize our impact on the community we serve. Enclosed, please find all relevant documentation about our organization and the planned event for your review.

Thank you for your time and attention to this matter. We deeply appreciate the City of Huntington's continued support of community initiatives like ours. If you have any questions or require additional information, please feel free to contact me at (909) 288-2088 at [email protected].

We look forward to your positive response.

Buddhist Tzu Chi Foundation
#411- X iSI
1100S Valley Center Ave.

San Dimas, CA 91773
Tellig : 909-447-7799
Fax : 909-447-7948
English: www.tzuchi.us
www.tzuchi.us/zh
n
*
©
@tzuchiusa
Warm regards,
Mike Tang
Executive Vice President
Buddhist Tzu Chi Foundation
Buddhist Tzu Chi Foundation
#411- X iSI
1100S Valley Center Ave.

San Dimas, CA 91773
Tellig : 909-447-7799
Fax : 909-447-7948
English: www.tzuchi.us
www.tzuchi.us/zh
n
*
©
@tzuchiusa
04/01/2025
10,000
X
2,000,000
18058
PHPK2674316
A
3,000,000
A
X
A
1,000,000
09/19/2025 X
Abuse Coverage
04/01/2024
CN138385166--GAUWA-24-25
1,000,000
27847
04/01/2025
LOS-002790408-04
09/19/2024
X
2,000,000
11/06/2024
2 Excess Abuse Coverage 2,000,000
1,000,000
X
04/01/2025 Limit:
1,000,000
1,000,000
A
04/01/2025
04/01/2024
04/01/2024
X
PHPK2674316
Each Occurrence / Aggregate:
5,000
WVE 5062083 03
X
PHUB907231
PHUB907231
100,000
respects Named Insured's use of School Facilities and waiver of subrogation applied per General Liability Deluxe Endorsement Human Services Form PI GLD HS (10/11) attached.

Re: Event Name: Mobile Food Pantry Date: 11/23/2024 Location: 6925 Salt Lake Ave, Huntington Park, CA 90255 As required by written Contract, The City of Huntington Park, Its Officers, Officials, employees, and Volunteers are included as Additional Insured as Buddhist Tzu Chi Medical Foundation
Buddhist Tzu Chi Foundation
1100 S. Valley Center Ave.

Buddhist Tzu Chi Education Foundation
San Dimas, CA 91773
1,000,000
Philadelphia Indemnity Insurance Company
X
CA License #0437153
Marsh Risk & Insurance Services
Los Angeles, CA 90071
633 W. Fifth Street, Suite 1200
PHPK2674316
Insurance Company Of The West
04/01/2024
Y
Huntington Park, CA 90255
City of Huntington Park
3401 E. Florence Ave,
04/01/2024
B
1,000,000
X
A
3,000,000
04/01/2025
ATTACHMENT "D"

ACORD CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER CONTACT
NAME:

PHONE FAX
(A/C. No. Ext): (A/C, No):

E-MAIL
ADDRESS:

INSURER(S) AFFORDING COVERAGE NAIC#
INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F:

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR

LTR TYPE OF INSURANCE
ADDL
IN$D
SUBR

WVD POLICY NUMBER

POLICY EFF
(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY) LIMITS

COMMERCIAL GENERAL LIABILITY
)E OCCUR
EACH OCCURRENCE $

CLAIMS-MAC

DAMAGE TO RENTED
PREMISES (Ea occurrence) $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
—
PRO

POLICY JECT LOC
OTHER:

PRODUCTS - COMP/OP AGG $
$

AUTOMOBILELIABILITY COMBINED SINGLE LIMIT
(Ea accident) $
ANY AUTO BODILY INJURY (Per person) $
OWNED

AUTOS ONLY
HIRED

AUTOS ONLY

SCHEDULED
AUTOS

NON-OWNED

AUTOS ONLY
BODILY INJURY (Per accident) $

PROPERTY DAMAGE
(Per accident) $
$

UMBRELLA LIAB

EXCESS LIAB
— OCCUR

CLAIMS-MADE
EACH OCCURRENCE $
AGGREGATE $
DED RETENTIONS $

WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY y,N

ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBEREXCLUDED?
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
N /A
PER OTHSTATUTE ER
E.L. EACH ACCIDENT $
E.L. DISEASE - EA EMPLOYEE $
E.L. DISEASE - POLICY LIMIT $
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

CERTIFICATE HOLDER CANCELLATION
© 1988-2016 ACORD CORPORATION. All rights reserved.

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

AUTHORIZED REPRESENTATIVE
of Marsh Risk & Insurance Services
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: PHPK2674316 COMMERCIAL GENERAL LIABILITY CG 24 04 05 09

WAIVER OF TRANSFER OF RIGHTS OF RECOVERY

AGAINST OTHERS TO US
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART

SCHEDULE
Name Of Person Or Organization:

Information required to complete this Schedule, if not shown above, will be shown in the Declarations.

The following is added to Paragraph 8. Transfer Of
Rights Of Recovery Against Others To Us of
Section IV- Conditions:

We waive any right of recovery we may have against
the person or organization shown in the Schedule
above because of payments we make for injury or
damage arising out of your ongoing operations or
"your work" done under a contract with that person
or organization and included in the "productscompleted operations hazard". This waiver applies only to the person or organization shown in the
Schedule above.

CG 24 04 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 1 PI-GLD-HS (10/11)
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

GENERAL LIABILITY DELUXE ENDORSEMENT:

HUMAN SERVICES
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE
It is understood and agreed that the following extensions only apply in the event that no other specific coverage for the indicated loss exposure is provided under this policy. If such specific coverage applies, the terms, conditions and limits of that coverage are the sole and exclusive coverage applicable under this policy, unless otherwise noted on this endorsement. The following is a summary of the Limits of Insurance and additional coverages provided by this endorsement. For complete details on specific coverages, consult the policy contract wording.

Coverage Applicable Limit of Insurance Page #
Extended Property Damage Included 2
Limited Rental Lease Agreement Contractual Liability $50,000 limit 2 Non-Owned Watercraft Less than 58 feet 2
Damage to Property You Own, Rent, or Occupy $30,000 limit 2 Damage to Premises Rented to You $1,000,000 3
HIPAA Clarification 4
Medical Payments $20,000 5
Medical Payments — Extended Reporting Period 3 years 5
Athletic Activities Amended 5
Supplementary Payments — Bail Bonds $5,000 5
Supplementary PaymentLoss of Earnings $1,000 per day 5 Employee Indemnification Defense Coverage $25,000 5
Key and Lock Replacement-Janitorial Services Client Coverage $10,000 limit 6 Additional Insured — Newly Acquired Time Period Amended 6 Additional Insured — Medical Directors and Administrators Included 7 Additional Insured — Managers and Supervisors (with Fellow Employee Coverage)
Included 7
Additional Insured — Broadened Named Insured Included 7 Additional Insured — Funding Source Included 7
Additional Insured — Home Care Providers Included 7
Additional Insured — Managers, Landlords, or Lessors of Premises Included 7 Additional Insured — Lessor of Leased Equipment Included 7 Additional Insured — Grantor of Permits Included 8
Additional Insured — Vendor Included 8
Additional Insured — Franchisor Included 9
Additional Insured —When Required by Contract Included 9 Additional Insured — Owners, Lessees, or Contractors Included 9 Additional Insured — State or Political Subdivisions Included 10

Page 1 of 12 ends

Includes copyrighted material of Insurance Services Office, Inc., with its permission. © 2011 Philadelphia Indemnity Insurance Company
PI-GLD-HS (10/11)
Duties in the Event of Occurrence, Claim or Suit Included 10 Unintentional Failure to Disclose Hazards Included 10
Transferof Rights of Recovery Against Others To Us Clarification 10 Liberalization Included 11
Bodily Injury — includes Mental Anguish Included 1 1
Personal and Advertising Injury -includes Abuse of Process, Discrimination
Included 11
A. Extended Property Damage

SECTION I- COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Subsection 2. Exclusions, Paragraph a. is deleted in its entirety and replaced by the following:
a. Expected or Intended Injury
"Bodily injury’ or property damage" expected or intended from the standpoint of the insured.

This exclusion does not apply to “bodily injury” or "property damage" resulting from the use of reasonable force to protect persons or property.

B. Limited Rental Lease Agreement Contractual Liability SECTION I- COVERAGES, COVERAGE A. BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Subsection 2. Exclusions, Paragraph b. Contractual Liability is amended to include the following:
(3) Based on the named insured’s request at the time of claim, we agree to indemnify the named insured for their liability assumed in a contract or agreement regarding the rental or lease of a premises on behalf of their client, up to $50,000. This coverage extension only applies to rental lease agreements. This coverage is excess over any renter’s liability insurance of the client.

C. Non-Owned Watercraft

SECTION I- COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Subsection 2. Exclusions, Paragraph g. (2) is deleted in its entirety and replaced by the following:
(2) A watercraft you do not own that is:
(a) Less than 58 feet long; and
(b) Not being used to carry persons or property for a charge; This provision applies to any person, who with your consent, either uses or is responsible for the use of a watercraft. This insurance is excess over any other valid and collectible insurance available to the insured whether primary, excess or contingent.

D. Damage to Property You Own, Rent or Occupy

SECTION I- COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE

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LIABILITY, Subsection 2. Exclusions, Paragraph j. Damage to Property, item (1) is deleted in its entirety and replaced with the following:
(1) Property you own, rent, or occupy, including any costs or expenses incurred by you, or any other person, organization or entity, for repair, replacement, enhancement, restoration or maintenance of such property for any reason, including prevention of injury to a person or damage to another's property, unless the damage to property is caused by your client, up to a $30,000 limit. A client is defined as a person under your direct care and supervision.

E. Damage to Premises Rented to You

1. If damage by fire to premises rented to you is not otherwise excluded from this Coverage Part, the word “fire” is changed to “fire, lightning, explosion, smoke, orleakage from automatic fire protective systems” where it appears in:
a. The last paragraph of SECTION I-COVERAGES, COVERAGE A BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Subsection 2. Exclusions; is deleted in its entirety and replaced by the following:

Exclusions c. through n. do not apply to damage by fire, lightning, explosion, smoke, or leakage from automatic fire protective systems to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to this coverage as described in SECTION III- LIMITS OF INSURANCE. b. SECTION III- LIMITS OF INSURANCE, Paragraph 6. is deleted in its entirety and replaced by the following:

Subject to Paragraph 5. above, the Damage To Premises Rented To You Limit is the most we will pay under Coverage A for damages because of "property damage" to any one premises, while rented to you, or in the case of damage by fire, lightning, explosion, smoke, or leakage from automatic fire protective systems while rented to you or temporarily occupied by you with permission of the owner. c. SECTION V -DEFINITIONS, Paragraph 9.a., is deleted in its entirety and replaced by the following:

A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning, explosion, smoke, or leakage from automatic fire protective systems to premises while rented to you or temporarily occupied by you with permission of the owner is not an "insured contract";

2. SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, Subsection 4. Other Insurance, Paragraph b. Excess Insurance, (1) (a) (ii) is deleted in its entirety and replaced by the following:

That is insurance for fire, lightning, explosion, smoke, or leakage from automatic fire protective systems for premises rented to you or temporarily occupied by you with permission of the owner;

3. The Damage To Premises Rented To You Limit section of the Declarations is amended to the greater of:

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a. $1,000,000; or
b. The amount shown in the Declarations as the Damage to Premises Rented to You Limit.

This is the most we will pay for all damage proximately caused by the same event, whether such damage results from fire, lightning, explosion, smoke, or leaks from automatic fire protective systems or any combination thereof.

F. HIPAA

SECTION I- COVERAGES, COVERAGE B PERSONAL AND ADVERTISING INJURY LIABILITY, is amended as follows:

1. Paragraph 1. Insuring Agreement is amended to include the following:

We will pay those sums that the insured becomes legally obligated to pay as damages because of a “violation(s)" of the Health Insurance Portability and Accountability Act (HIPAA). We have the right and the duty to defend the insured against any "suit,” “investigation," or “civil proceeding” seeking these damages. However, we will have no duty to defend the insured against any “suit” seeking damages, “investigation,” or "civil proceeding’ to which this insurance does not apply.

2. Paragraph 2. Exclusions is amended to include the following additional exclusions:

This insurance does not apply to:
a. Intentional, Willful, or Deliberate Violations
Any willful, intentional, or deliberate “violation(s)” by any insured. b. Criminal Acts
Any “violation” Which results in any criminal penalties under the HIPAA. c. Other Remedies
Any remedy other than monetary damages for penalties assessed. d. Compliance Reviews or Audits
Any compliance reviews by the Department of Health and Human Services.

3. SECTION V - DEFINITIONS is amended to include the following additional definitions:
a. "Civil proceeding’ means an action by the Department of Health and Human Services (HHS) arising out of “violations.’
b. “Investigation" means an examination of an actual or alleged "violation(s)’ by HHS. However, "investigation” does not include a Compliance Review.
c. "Violation’ means the actual or alleged failure to comply with the regulations included in the HIPAA.

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G. Medical Payments- Limit Increased to $20,000, Extended Reporting Period If COVERAGE C MEDICAL PAYMENTS is not otherwise excluded from this Coverage Part:

1. The Medical Expense Limit is changed subject to all of the terms of SECTION III - LIMITS OF INSURANCE to the greater of:
a. $20,000; or
b. The Medical Expense Limit shown in the Declarations of this Coverage Part.

2. SECTION I- COVERAGE, COVERAGE C MEDICAL PAYMENTS, Subsection 1. Insuring Agreement, a. (3) (b) is deleted in its entirety and replaced by the following:
(b) The expenses are incurred and reported to us within three years of the date of the accident.

H. Athletic Activities
SECTION I -COVERAGES, COVERAGE C MEDICAL PAYMENTS, Subsection 2. Exclusions, Paragraph e. Athletic Activities is deleted in its entirety and replaced with the following:
e. Athletic Activities
To a person injured while taking part in athletics.

I. Supplementary Payments
SECTION I- COVERAGES, SUPPLEMENTARY PAYMENTS - COVERAGE A AND B are amended as follows:

1. b. is deleted in its entirety and replaced by the following:

1. b. Up to $5000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these.

1.d. is deleted in its entirety and replaced by the following:

1. d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or "suit", including actual loss of earnings up to $1,000 a day because of time off from work.

J. Employee Indemnification Defense Coverage
SECTION I- COVERAGES, SUPPLEMENTARY PAYMENTS - COVERAGES A AND B the following is added:

We will pay, on your behalf, defensecosts incurredby an “employee" in acriminal proceeding occurring in the course of employment.

The most we will pay for any "employee" who is alleged to bedirectly involved in a criminal proceeding is $25,000 regardless of the numbers of “employees," claims or “suits" brought or persons or organizations making claims or bringing "suits

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K. Key and Lock Replacement-Janitorial Services Client Coverage SECTION I- COVERAGES, SUPPLEMENTARY PAYMENTS - COVERAGES A AND B is amended to include the following:

We will pay for the cost to replace keys and locks at the “clients’ premises due to theft or other loss to keys entrusted to you by your "client,11 up to a $10,000 limit per occurrence and $10,000 policy aggregate.

We will not pay for loss or damage resulting from theft or any other dishonest or criminal act that you or any of your partners, members, officers, “employees’, “managers’, directors, trustees, authorized representatives or any one to whom you entrust the keys of a "client” for any purpose commit, whether acting alone or in collusion with other persons.

The following, when used on this coverage, are defined as follows:
a. "Client" means an individual, company or organization with whom you have a written contract or work order for your services for a described premises and have billed for your services. b. "Employee” means:
(1) Any natural person:
(a) While in your service or for 30 days after termination of service; (b) Who you compensate directly by salary, wages or commissions; and (c) Who you have the right to direct and control while performing services for you; or (2) Any natural person who is furnished temporarily to you:
(a) To substitute for a permanent "employee" as defined in Paragraph (1) above, who is on leave; or
(b) To meet seasonal or short-term workload conditions; while that person is subject to your direction and control and performing services for you. (3) "Employee" does not mean:
(a) Any agent, broker, person leased to you by a labor leasing firm, factor, commission merchant, consignee, independent contractor or representative of the same general character; or
(b) Any "manager," director or trustee except while performing acts coming within the scope of the usual duties of an "employee."
c. "Manager" means a person serving in a directorial capacity for a limited liability company.

L. Additional Insureds
SECTION II- WHO IS AN INSURED is amended as follows:

1. If coverage for newly acquired or formed organizations is not otherwise excluded from this

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Coverage Part, Paragraph 3.a. is deleted in its entirely and replaced by the following:
a. Coverage under this provision is afforded until the end of the policy period.

2. Each of the following is also an insured:
a. Medical Directors and Administrators-Your medical directors and administrators, but only while acting within the scope of and during the course of their duties as such. Such duties do not include the furnishing or failure to furnish professional services of any physician or psychiatrist in the treatment of a patient.
b. Managers and Supervisors- Your managers and supervisors are also insureds, but only with respect to their duties as your managers and supervisors. Managers and supervisors who are your ‘‘employees1' are also insureds for “bodily injury" to a co "employee" while in the course of his or her employment by you or performing duties related to the conduct of your business.

This provision does not change Item 2.a.(1)(a) as it applies to managers of a limited liability company.
c. Broadened Named Insured-Any organization and subsidiary thereof which you control and actively manage on the effective date of this Coverage Part. However, coverage does not apply to any organization or subsidiary not named in the Declarations as Named Insured, if they are also insured under another similar policy, but for its termination or the exhaustion of its limits of insurance.
d. Funding Source -Any person or organization with respect to their liability arising out of:
(1) Their financial control of you; or
(2) Premises they own, maintain or control while you lease or occupy these premises.

This insurance does not apply to structural alterations, new construction and demolition operations performed by or for that person or organization. e. Home Care Providers - At the first Named Insured's option, any person or organization under your direct supervision and control while providing for you private home respite or foster home care for the developmentally disabled.
f. Managers, Landlords, or Lessors of Premises - Any person or organization with respect to their liability arising out of the ownership, maintenance or use of that part of the premises leased or rented to you subject to the following additional exclusions:

This insurance does not apply to:
(1) Any “occurrence" which takes place after you cease to be a tenant in that premises; or (2) Structural alterations, new construction or demolition operations performed by or on behalf of that person or organization.
g. Lessor of Leased Equipment — Automatic Status When Required in Lease Agreement With You-Any person or organization from whom you lease equipment when you and such person or organization have agreed in writing in a contract or agreement that such person or organization is to be added as an additional insured on your policy. Such person or

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organization is an insured only with respect to liability for “bodily injury,” “property damage" or "personal and advertising injury" caused, in whole or in part, by your maintenance, operation or use of equipment leased to you by such person or organization.

A person's or organization’s status as an additional insured under this endorsement ends when their contract or agreement with you for such leased equipment ends.

With respect to the insurance afforded to these additional insureds, this insurance does not apply to any “occurrence’' which takes place after the equipment lease expires. h. Grantors of Permits-Any state or political subdivision granting you a permit in connection with your premises subject to the following additional provision:
(1) This insurance applies only with respect to the following hazards for which the state or political subdivision has issued a permit in connection with the premises you own, rent or control and to which this insurance applies:
(a) The existence, maintenance, repair, construction, erection, or removal of advertising signs, awnings, canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, street banners or decorations and similar exposures;
(b) The construction, erection, or removal of elevators; or (c) The ownership, maintenance, or use of any elevators covered by this insurance. i. Vendors-Only with respect to “bodily injury" or "property damage’ arising out of "your products" which are distributed or sold in the regular course of the vendor's business, subject to the following additional exclusions:
(1) The insurance afforded the vendor does not apply to:
(a) "Bodily injury" or "property damage" for which the vendor is obligated to pay damages by reason of the assumption of liability in a contract or agreement. This exclusion does not apply to liability for damages that the vendor would have in the absence of the contract or agreement;
(b) Any express warranty unauthorized by you;
(c) Any physical or chemical change in the product made intentionally by the vendor; (d) Repackaging, except when unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (e) Any failure to make such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products; (f) Demonstration, installation, servicing or repair operations, except such operations performed at the vendor's premises in connection with the sale of the product;

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(g) Products which, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or for the vendor; or
(h) "Bodily injury" or "property damage" arising out of the sole negligence of the vendor for its own acts or omissions or those of its employees or anyone else acting on its behalf. However, this exclusion does not apply to:
(i) The exceptions contained in Sub-paragraphs (d) or (f); or (ii) Such inspections, adjustments, tests or servicing as the vendor has agreed to make or normally undertakes to make in the usual course of business, in connection with the distribution or sale of the products. (2) This insurance does not apply to any insured person or organization, from whom you have acquired such products, or any ingredient, part or container, entering into, accompanying or containing.
j. Franchisor — Any person or organization with respect to their liability as the grantor of a franchise to you.
k. As Required by Contract-Any person or organization where required by a written contract executed prior to the occurrence of a loss. Such person or organization is an additional insured for "bodily injury," "property damage" or "personal and advertising injury" but only for liability arising out of the negligence of the named insured. The limits of insurance applicable to these additional insureds are the lesser of the policy limits or those limits specified in a contract or agreement. These limits are included within and not in addition to the limits of insurance shown in the Declarations
I. Owners, Lessees or Contractors- Any person or organization, but only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" caused, in whole or in part, by:
(1) Your acts or omissions; or
(2) The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured when required by a contract.

With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:

This insurance does not apply to "bodily injury" or "property damage" occurring after:
(a) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or
(b) That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project.

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m. State or Political Subdivisions-Any state or political subdivision as required, subject to the following provisions:
(1) This insurance applies only with respect to operations performed by you or on your behalf for which the state or political subdivision has issued a permit, and is required by contract.
(2) This insurance does not apply to:
(a) "Bodily injury," "property damage" or "personal and advertising injury" arising out of operations performed for the state or municipality; or
(b) "Bodily injury" or "property damage" included within the "products-completed operations hazard."
M. Duties in the Event of Occurrence, Claim or Suit
SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS, Paragraph 2. is amended as follows:
a. is amended to include:

This condition applies only when the "occurrence" or offense is known to:
(1) You, if you are an individual;
(2) A partner, if you are a partnership; or
(3) An executive officer or insurance manager, if you are a corporation. b. is amended to include:

This condition will not be considered breached unless the breach occurs after such claim or “suif is known to:
(1) You, if you are an individual;
(2) A partner, if you are a partnership; or
(3) An executive officer or insurance manager, if you are a corporation.

N. Unintentional Failure To Disclose Hazards
SECTION IV -COMMERCIAL GENERAL LIABILITY CONDITIONS, 6. Representations is amended to include the following:

It is agreed that, based on our reliance on your representations as to existing hazards, if you should unintentionally fail to disclose all such hazards prior to the beginning of the policy period of this Coverage Part, we shall not deny coverage under this Coverage Part because of such failure.

O. Transfer of Rights of Recovery Against Others To Us
SECTION IV -COMMERCIAL GENERAL LIABILITY CONDITIONS, 8. Transfer of Rights of

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Recovery Against Others To Us is deleted in its entirety and replaced by the following:

If the insured has rights to recover all or part of any payment we have made under this Coverage Part, those rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bring "suit" or transfer those rights to us and help us enforce them.

Therefore, the insured can waive the insurer’s rights of recovery prior to the occurrence of a loss, provided the waiver is made in a written contract.

P. Liberalization
SECTION IV -COMMERCIAL GENERAL LIABILITY CONDITIONS, is amended to include the following:

If we revise this endorsement to provide more coverage without additional premium charge, we will automatically provide the additional coverage to all endorsement holders as of the day the revision is effective in your state.

Q. Bodily Injury - Mental Anguish
SECTION V - DEFINITIONS, Paragraph 3. Is deleted in its entirety and replaced by the following:
“Bodily injury" means:
a. Bodily injury, sickness or disease sustained by a person, and includes mental anguish resulting from any of these; and
b. Except for mental anguish, includes death resulting from the foregoing (Item a. above) at any time.

R. Personal and Advertising Injury - Abuse of Process, Discrimination If COVERAGE B PERSONAL AND ADVERTISING INJURY LIABILITY COVERAGE is not otherwise excluded from this Coverage Part, the definition of "personal and advertising injury” is amended as follows:

1. SECTION V - DEFINITIONS, Paragraph 14.b. is deleted in its entirety and replaced by the following:
b. Malicious prosecution or abuse of process;

2. SECTION V - DEFINITIONS, Paragraph 14. is amended by adding the following:

Discrimination based on race, color, religion, sex, age or national origin, except when:
a. Done intentionally by or at the direction of, or with the knowledge or consent of:
(1) Any insured; or
(2) Any executive officer, director, stockholder, partner or member of the insured; b. Directly or indirectly related to the employment, former or prospective employment, termination of employment, or application for employment of any person or persons by an insured;

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c. Directly or indirectly related to the sale, rental, lease or sublease or prospective sales, rental, lease or sub-lease of any room, dwelling or premises by or at the direction of any insured; or d. Insurance for such discrimination is prohibited by or held in violation of law, public policy, legislation, court decision or administrative ruling.

The above does not apply to fines or penalties imposed because of discrimination.

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WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 99 06 34 (Ed. 8-00)

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - BLANKET We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us).

The additional premium for this endorsement shall be % of the total California Workers’ Compensation premium otherwise due.

Schedule
Person or Organization Job Description
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (Ths information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 09/19/2024 Policy No. WVE 5062083 03 Endorsement No.

Insured BUDDHIST TZU CHI FOUNDATION Premium $ INCL.

Insurance Company INSURANCE COMPANY OF THE WEST
Countersigned By
WC 99 06 34
(Ed. 8-00)
POLICY NUMBER:
© Insurance Services Office, Inc., 2012
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
Information required to complete this Schedule, if not shown above, will be shown in the Declarations. is amended to
include as an additional insured any state or
governmental agency or subdivision or political
subdivision shown in the Schedule, subject to the
following provisions:

This insurance applies only with respect to
operations performed by you or on your behalf
for which the state or governmental agency or
subdivision or political subdivision has issued a
permit or authorization.

However:

The insurance afforded to such additional
insured only applies to the extent permitted
by law; and
If coverage provided to the additional
insured is required by a contract or
agreement, the insurance afforded to such
additional insured will not be broader than
that which you are required by the contract
or agreement to provide for such additional
insured.

This insurance does not apply to:
"Bodily injury", "property damage" or
"personal and advertising injury" arising out
of operations performed for the federal
government, state or municipality; or
"Bodily injury" or "property damage"
included within the "products-completed
operations hazard".

With respect to the insurance afforded to these
additional insureds, the following is added to
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:

Required by the contract or agreement; or
Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.

This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.

PHPK2674316
The City of Huntington Park, its officers, officials, employees, and volunteers and volunteers are to be covered as additional insureds 1 1

COMMERCIAL GENERAL LIABILITY
CG 20 12 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED -STATE OR GOVERNMENTAL

AGENCY OR SUBDIVISION OR POLITICAL

SUBDIVISION -PERMITS OR AUTHORIZATIONS

SCHEDULE
State Or Governmental Agency Or Subdivision Or Political Subdivision:

A. Section II- Who Is An Insured 2.
a.

1. b.

Section III-Limits Of Insurance:
a.
b.

1. 2.

CG 20 12 0413 Page of

COMMERCIAL GENERAL LIABILITY
CG 20 22 10 01
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

OFFICERS
This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. Paragraph 2.a., Exclusions of Section I Coverage C Medical Payments is replaced by the following:

We will not pay expenses for "bodily injury":
a. To any insured, except church members
who are not paid a fee, salary or other compensation.

B. Section II Who Is An Insured is amended to
include the following as insureds:

1. Any of your church members, but only with
respect to their liability for your activities or activities they perform on your behalf.

2. Any:
a. Trustee, official or member of the board of
governors of the church; or
b. Members of the clergy
but only with respect to their duties as such.

UPDATED July 12, 2019
Special Event Park Use Permit Application
PERMIT No. ___________ FILING FEE: $80 (for-profit organization) $30 (non-profit organization) Non-refundable filing fee.

Applications must be submitted by October 1 to be considered for following calendar year Applications received after October 1 must be submitted at least 90 days before event or incur $10 per day fee A. APPLICANT INFORMATION
Applicant Name:
(If organization/business, include name of a contact person) Address:

Telephone #: Emergency Telephone #:

Huntington Park Business License #: Are you a non-profit organization? Yes  No Tax Identification/501C3 #________________
Applicant’s authorized representative(s) for management of event. If more than one, please list on a separate sheet of paper. (Note: Applicant/authorized representative(s) must be present at all times during event) Name:

Telephone #: Driver’s License #:

E-mail address:

Address:

B. APPLICANT EXPERIENCE/REFERENCES
The organization applying for the special event permit must have at least three years of experience conducting the same or similar event proposed in this application.

Does your organization have at least three years of experience? Yes No Provide three references of other cities/counties where you have conducted a similar event.

1. City/County: Contact Person:

Telephone #: Dates of last event:

2. City/County: Contact Person:

Telephone #: Dates of last event:

3. City/County: Contact Person:

Telephone #: Dates of last event:

ATTACHMENT "E"
UPDATED July 12, 2019
C. EVENT INFORMATION
Description of Event (Include Event name, all goods/services to be sold, number of rides, concessions, tents, stages, special displays or equipment used, animals, etc. If more space is needed attach a separate sheet of paper)

Anticipated Attendance Total: Per Day:

D. EVENT ENTERTAINMENT
Attach a 1-2-page detailed list and description of all entertainment to be featured at your event.

E. EVENT DATES/TIMES
 Setup
Setup begins on: Setup ends on:
mm/dd/yyyy mm/dd/yyyy
Setup will occur each day from: until
Time (HH:MM) Time (HH:MM)
 Event
Event begins on: Event ends on:
mm/dd/yyyy mm/dd/yyyy
Event will be open each day from: until
Time (HH:MM) Time (HH:MM)

 Cleanup
Cleanup begins on: Cleanup ends on:
mm/dd/yyyy mm/dd/yyyy

Cleanup will occur each day from: until
Time (HH:MM) Time (HH:MM)
Notes:

F. EVENT LOCATION
Salt Lake Park Freedom Park Robert Keller Park Senior Park  Other
(Describe area of park your event will utilize)

G. The following is required four weeks prior to event:
$2,500 Refundable Deposit Business License Building Permit County Fire Permit Security Plan Plot Plan
Entertainment Approval Insurance (must list “City of Huntington Park” as additional insured) UPDATED July 12, 2019
H. SITE PLAN
Your site plan/route map should be submitted in blueprint or computer-generated format and include:
 An outline of the entire event venue including the names of all streets or areas that are part of the venue and the surrounding area. If the event involves a moving route of any kind, indicate the direction of travel and all street or lane closures.
 The location of fencing, barriers and/or barricades. Indicate any removable fencing for emergency access.  The provision of minimum 20-foot emergency access lanes throughout the event venue.  The location of first aid facilities and ambulances.
 The location of all stages, platforms, scaffolding, bleachers, grandstands, canopies, tents, portable toilets, booths, beer gardens, cooking areas, trash containers and dumpsters, and other temporary structures.  A detail or close-up of the food booth and cooking area configuration including booth identification of all vendors cooking with flammable gases or barbecue grills  Generator locations and/or source of electricity.
 Sources of water.
 Placement of vehicles and/or trailers.
 Exit locations for outdoor events that are fenced and/or locations within tents and tent structures.  Identification of all event components that meet accessibility standards.  Other related event components not listed above.

UPDATED July 12, 2019
I. SECURITY PLAN
Have you hired a licensed professional security company to develop and manage your event’s security plan?  Yes  No
If yes, you are required to provide a copy of the security company’s valid Private Patrol Operator’s License issued by the State of California.

Security Organization:

Address:

Telephone #: Emergency Telephone #:

Cell #: Fax #:

Private Patrol Operator License #:

Please describe your security plan including crowd control, internal security or venue safety, or attach the plan to this application.

UPDATED July 12, 2019
J. BUILDING AND SAFETY INFORMATION SHEET
Building and Safety Fee Schedule for Special Events:
 Tents/structures/devices
For inspection of structures or devices regulated
by Chapter 66 the first inspection or first
structure/device $283.20
Each additional structure and/or device $45.44
 Electrical
Carnival rides (electric or generator driven): $ 67.36 each Carnival rides (mechanically driven): $ 28.16 each
Walk through – attractions/electric displays: $ 28.16 each Booth lighting (i.e. carnival games, etc.): $ 28.16 each Temporary power pole: $ 75.52 each
Motors, generators, transformers (rating in horsepower HP, kilowatts KW, kilovolt amperes KVA):

Rating over 3 and not over 10, each $ 34.72
Rating over 10 and not over 50, each $ 77.84
Rating over 50 and not over 100, each $ 149.44
Rating over 100, each $ 246.72
Any installation of any equipment rated at 400 amperes or larger; Any installation of a motor rated more than 10 HP;
Any installation of equipment rated above 600V require Plan Review, please submit electrical plans 90 days prior to event. Plan Check fees are 70% of permit fees but not less than $189.76  Other
Minimum fee for any inspection not covered above is $106.30 per hour Monday-Thursday (minimum of two hours).

After Hour inspection $460.00
Issuance fee per each permit: $48.00
 EVENT INFORMATION

Applicant:

Event address: Date:

Event contact name: Phone:

Tents (indicate number of tents and size of each:

Rides and attractions:
# electrical/generator driven rides: # mechanical driven rides:
# walk through/electric displays/booths:

Generators:
(circle one) (circle one) (circle one) (circle one)
# @ hp kw kva # @ hp kw kva
# @ hp kw kva # @ hp kw kva
UPDATED July 12, 2019
Application must be submitted to Director of Parks & Recreation a minimum of 90 days prior to event date and returned a minimum of 3 weeks prior to event date with all required approvals (see attached checklist). Two sets of plot plans and/or floor plans showing locations of all event activity, pedestrian trash, porta-potties, security plan, entertainment list, and vehicle circulation, pedestrian circulation or parking as necessary must be attached.

Final invoice is to be paid at least 2 weeks before event date.

CERTIFICATE OF THE APPLICANT: I understand and agree to abide by all of the Special Event Permit regulations of the City of Huntington Park and any other conditions imposed for the event requested. I certify that all statements made on this application are true and complete to the best of my knowledge. I understand that any false statement may result in denial of the requested permit or revocation of any issued permit.

Applicant’s Signature Date

FOR OFFICE USE ONLY
Date submitted:

Received by:

File fee:

Receipt #:

UPDATED July 12, 2019
PERMIT No. _________ APPROVAL CHECKLIST
The Department of Parks & Recreation requires proof of approval from the following departments and agencies. Please be advised that the $80 fee will not be refunded if event does not take place as scheduled due to denial of request by other agency and/or property owner (s) or failure by applicant to obtain required approval signatures.

L.A. County Fire Department, Prevention Bureau
3161 E. Imperial Highway, Lynwood, CA 90255 (310) 603-5258  Approved  Not Approved  No Approval Necessary  Approved with conditions: _____________ Name/Title: Signature:

L.A. County Health Department, Environmental Health Specialist 245 S. Fetterly Ave., Room 2014, Los Angeles, CA 90022 (323) 362-1010 www.publichealth.lacounty.gov/eh/DSE/CommunityEvent.htm  Approved  Not Approved  No Approval Necessary  Approved with conditions: _____________ Name/Title: Signature:

State Department of Alcohol, Beverage Control, Duty Investigator 300 S. Spring St., Suite 2001-N, Los Angeles, CA 90013 (213) 897-5391  Approved  Not Approved  No Approval Necessary  Approved with conditions: _____________ Name/Title: Signature:

City of Huntington Park Police Department, PD Services Contract 6542 Miles Avenue, Huntington Park, CA 90255 (323) 584-6254  Approved  Not Approved  No Approval Necessary  Approved with conditions: _____________ Name/Title: Signature:

City of Huntington Park City Clerk - Insurance
6550 Miles Ave., Huntington Park, CA 90255 (323) 584-6230  Approved  Not Approved  No Approval Necessary  Approved with conditions: _____________ Name/Title: Signature:

UPDATED July 12, 2019
City of Huntington Park Finance Department, Collections Division & Business License 6550 Miles Ave., Huntington Park, CA 90255 (323) 584-6237  Approved  Not Approved  No Approval Necessary  Approved with conditions: _____________ Name/Title: Signature:

City of Huntington Park Building Department, Plan Review 6550 Miles Ave., Huntington Park, CA 90255 (323) 584-6315  Approved  Not Approved  No Approval Necessary  Approved with conditions: _____________ Name/Title: Signature:

City of Huntington Park Public Works Department, Director of Public Works 6900 Bissell St., Huntington Park, CA 90255 (323) 584-6274  Approved  Not Approved  No Approval Necessary  Approved with conditions: _____________ Name/Title: Signature:

Dig Alert, www.digalert.org (800) 227-2600
 Approved  Not Approved  No Approval Necessary  Approved with conditions: _____________ Name/Title: Signature:

CR&R Incorporated Environmental Services – Trash Hauling Services for Event Email: [email protected] (562) 944-4716 ext. 1501
 Approved  Not Approved  No Approval Necessary  Approved with conditions: _____________ Name/Title: Signature:

City of Huntington Park
City Property and Facility Use Fee Waiver Policy

1.0 PURPOSE

1.1 To provide policies and procedures for requesting and approving a waiver of facility fees, departmental service charges, fee schedules and other related City fees established by the City of Huntington Park for use of City-owned and operated property for Activities in Public Places, as defined in Section 5-13.01 of the Municipal Code.

2.0 POLICY

2.1 The City of Huntington Park (“City”) recognizes the value of partnering with non-profit agencies and organizations and other governmental agencies to provide services beneficial to the community. In an effort to provide support these organizations and agencies that provide a community benefit, the following procedures have been established for determining when fees or other department-specific charges may be waived by the City.

2.2 All fee waiver requests related to Activities in Public Places must be reviewed by the applicable Department Head, the City Manager and, for requests to have fees waived for the City’s Parks or Park facilities, as set forth in Schedule A attached to this Policy, to by the Parks and Recreation Commission (“Parks and Recreation Commission”) for review and recommendation for approval/denial and then to the City Council for final review and decision.

2.3 The City shall consider fee waiver requests if and when:
(a) The facility requested is available; and
(b) Requested use of facility does not occur during Peak Hours of Operation, as defined by this Policy; and
(c) Requested use of facility does not conflict with or impede facility reservations for which full fees are paid; and
(d) Requested use of facility does not exceed three (3) days.

2.4 The City reserves the right to change the facility for which a fee waiver is granted, within one week of the event, if it is determined that another organization/individual will pay all fees to use said facility.

3.0 DEFINITIONS
Activities in Public Places: For purposes of this Policy, "Activities in Public Places” shall have the same meaning as defined in Chapter 13 -Activities in Public Places, Sections 5-13.01 (A) of Title 5 Public Welfare, Morals and Conduct of the City’s municipal code and which have all required City permits and other required approval set forth in the City’s municipal code.

Affiliated Event: Is an event where a City of Huntington Park department is not involved in determining program content or publicity, but does facilitate date and space requests for an external organization. Affiliated Events are not funded by the City since the external organization is in a position to recover a portion of event costs by charging event-related fees (i.e. vendor booth fees, carnival ride profit, etc.).

ATTACHMENT "F"
Co-Sponsored Event, Program or Activity: Is an event, program, or activity in which a City of Huntington Park department is fully engaged with an external organization in the planning, coordination and execution of the event, and both entities are responsible for funding the event.

All resources provided by the City in sponsorship of a Co-Sponsored Event must be provided for within the City’s pre-budgeted allocations without a reduction of services.

Limited Use Activities: A Limited Use Activity is one which involves 4 hours or less of City Facilities, park or park facility use. These types of uses, as an example involve requests by local Scout troops for limited activities, requests by individual school classrooms for park facility use and similar limited use activities.

City Facilities: Are all City owned facilities, including but not limited to streets, alleys, sidewalks, public places, public property or public right of ways, and those facilities listed in Attachment A to this Policy.

Departmental service charges: Are the actual costs which a department of the City incurs in connection with activities for which a permit is required including, but not limited to, costs associated with fire safety, traffic, and/or pedestrian control, water safety, the closure of streets or intersection(s) for the diverting of traffic, the salaries of City personnel involved in the administration or coordination of City services for the event, the cost to the City to provide support personnel, equipment, materials and supplies, and related City costs such as fringe benefits or employee overtime.

Local Non-Profit: Is a group or organization of not less than five (5) people which is based in the City of Huntington Park and is registered with a Federal non-profit exempt status (i.e. 501(c)(3)) that is organized primarily for community, veteran, youth, patriotic, welfare, civic betterment, or charitable purposes; has been organized and established in the City for a minimum of one (1) continuous year; and has its principle and permanent meeting place in the City.

City Fees: Are fees, costs and charges established by the City of Huntington Park for the use of City facilities, including park facilities, permit application fees, facility use rental fees and departmental service charges.

Peak Hours of Operation: Are those hours identified in Attachment B to this Policy.

City Sponsored Event: Is an event planned, coordinated and executed primarily by City employees and is approved and funded by the City.

4.0 RESPONSIBILITY
4,1 Established fees for the use of City Facilities for Activities in Public Places may be waived pursuant Section 6.0 of this Policy, if the applicant is eligible for a fee waiver under Section

7.0 of this Policy and the appropriate criteria are met.

4.2 Except for fee waivers for Limited Use Activities, an application for fee waiver must be submitted at least 90 days prior to the event date(s), pursuant Section 5-13.03 of the city’s Municipal Code. Late applications may be considered only if all criteria identified in this Policy are met.

5.0 FEES ELIGIBLE FOR CONSIDERATION

5.1 Fees and charges eligible for waiver by action of the City, pursuant Section 6.0 of this policy are:
(a) Permit application fees
(b) Facility use rental fees
(c) Any other City Fee or cost deemed appropriate by the City Council.

6.0 AUTHORITY
(a) The Department Head and City Manager may not waive departmental service charges.

Departmental service charges may only be waived by action of the City Council per Section 5-13.09 of the City’s municipal code, if the appropriate criteria and requirements are met.
(b) A Department Head or City Manager may waive fees associated with Limited Use Activities.
(c) Except for Limited Use Activities fee waivers, all fee waiver requests for City Park and Recreation Facilities must first be presented to the Parks and Recreation Commission for review and recommendation for approval or denial. After review by the Parks and Recreation Commission, the request for fee waiver will be presented to the City Council for final review for approval or denial of the request. (d) Except for Limited Use Activities fee waivers, all fee waiver requests for City Facilities which are not Park and Recreation Facilities must first be presented to the applicable department impacted for review and recommendation for approval or denial. After review by the department and City Manager, the request for fee waiver will be presented to the City Council for final review for approval or denial of the request. In no event shall the City Council waive fees in excess of $25,000 for any single event or non-profit group or organization per fiscal year.
(e) In the event that the request for a fee waiver includes street or alley closures or other interruption of street or sidewalk use, the applicant, in addition to all other requirements of the City, must obtain written consent of a least seventy percent (70%) of the businesses, individuals or parties directly blocked by the event or activity.

7.0 ELIGIBILITY FOR FEE WAIVER
A Department Head, the City Manager or City Council may waive fees and charges, pursuant to Sections 5.0 and 6.0 of this policy, for an organization, individual or program if it determines that it is either an affiliate event, co-sponsored event and/or is a local non-profit or other local or non-local tax-exempt organization; and
(a) The event or program is in compliance with the City’s non-discrimination policy, a copy of which may be obtained from the Human Resources Department; and (b) The proposed event or program shall have no detrimental impacts on the existing facilities or department activities, and that the permitted organization shall provide in-kind services to offset the actual cost to the City or mitigate impacts that are created by the event or program; and
(c) The Fee Waiver Application is submitted prior to the date of the event. Please refer to Section 9.0 for specific guidelines- and
(d) If fee waiver is approved, a certificate of insurance or statement of self-insurance and hold harmless agreement must be provided by the Applicant. Insurance Rev. 08/06/15
certificate must include additional insured endorsement naming the City of Huntington Park, its Officers, Agents and employees as additional insured; and (e) The City Council has determined via the submittal of appropriate documentation that no profit will be made from the event by the permitting organization or by any other private individual or business; and
(f) The proposed group is not using the facility for a fundraiser or where a participation fee/donation is charged or requested; and
(g) Organizations or individuals which receive fee waivers are not associating political activities or supporting or endorsing any candidate for office, ballot measure or other political measure with the program/activities for which they receive such waivers. (h) In no event shall the City approve a fee waiver for any for profit individual, group or organization.

8.0 ELIGIBILITY FOR FEE EXEMPTION
An individual or organization is exempt from paying facility use fees and service charges, if they meet one or more of the following criteria:

8.1 Intergovernmental Cooperation:
(a) The organization is another governmental agency; and (b) The use of the facility is related to the performance of the agencies’ governmental duties; and
(c) The equipment and staffing needs associated with the event can be provided for within the Department's existing budgetary allocations without reduction in services in other areas of the Department.
(d) Nothing contained in this section shall waive the obligation for the governmental group, organization or individual from obtaining any and all other City permits or approvals required to conduct and hold the event.

8.2 City-Sponsored event, program or activity.

9.0 PROCEDURE
Fee Waiver Application(s) (Application) must be submitted pursuant to Section 5-13.03 of the municipal code to be considered by the City.

Organizations that meet the Fee Exemption criteria in Section 8.0 are not required to complete or submit an Application for a Fee Waiver, but must submit a facilities use application. When an organization is not certain that it meets the criteria of Section 8.0 above, it is recommended that the organization submit an Application to the Department pursuant to this Policy.

9.1 Fee Waiver Application Procedure
(a) Applicant seeking a fee waiver must obtain an Application from the Department Head or Designee. The form must be filled out completely and correctly and timely returned to the Department Head for review and consideration. If the Application is for a Limited Use Activity, the Department Head shall approve or deny the application or shall forward the Application to the City Manager for review and approval or denial.

Rev. 08/06/1S
(b) Non-profit organizations seeking a facility fee waiver must provide proof of their Federal tax-exempt or non-profit status at the time the Application is submitted. (c) Applicant may be asked by the Department Head or Designee to submit financial information for the organization or event to support Application. (d) Applicant must submit a financial hardship letter which includes proof of financial hardship, as evidenced by relevant information or documentation satisfactory to the Department (i.e. bank statement, an organization’s adopted budget or financial report, etc.).
(e) Application is approved or denied by the City based on criteria established in this policy. (f) Within thirty (30) days after the conclusion of an event in which fees have been waived, the City may request a profit and loss statement or other report requested from the Applicant following the event.
(g) If it is determined by the City that false information, statement or report has been provided by the Applicant or any individual, group, organization or entity seeking or receiving a fee waiver granted pursuant to this policy, the City shall be entitled to a full refund or payment of the fees waived. The City shall have the authority to take whatever legal remedies are available, including filing legal action(s), to impose, charge and collect fees waived under the false pretense or information submitted by the Applicant, individual, group, organization or entity.

10.0 REVIEW AND REVISION
It is the responsibility of the City Manager or his/her designee to review and submit recommendations for the update this policy and procedure on an annual basis.

11.0 AUDITING
Staff shall provide annual reports to the City Council regarding all facility use fee waivers and departmental services charges that have been approved and issued during the fiscal year, including the organizations and the amounts waived for each organization. The reports shall include an overview as to the effectiveness of the fee waiver program.

MAYOR
AUTHORIZED ON:
7~<W5

ATTACHMENT A

DEPARTMENT OF PARKS AND RECREATION FACILITIES
Park Site Park Facility
Salt Lake Park
3401 E. Florence Ave.

Lounge
Social Hall
Club Rooms 1, 2 & 3
Mat Room, Dance Room
Muni Building
Parking Lots (7)
Muni Picnic Shelter
Kevin De Leon Campo de Futbol
Soccer Square
Ball fields (4)
Batting Cages (2)
Indoor Multipurpose Gymnasium
Outdoor Basketball Courts (5)
Outdoor Tennis Courts (5)
Outdoor Volleyball Courts (2)
Huntington Park
Community Center
6925 Salt Lake Ave.

Community Center
Senior Park + Pavilion
Parking Lot
Raul R. Perez Memorial Park
6208 E. Alameda St.

Event Room A, B & C
Parking Lot
Multipurpose Athletic Field
Outdoor Basketball Courts (2)
Freedom Park
3801 E. 61“ St.

Community Center
Multipurpose Athletic Field
Outdoor Basketball Courts (2)
Keller Park
6550 Miles Ave. Picnic Shelter

ATTACHMENT B

DEPARTMENT OF PARKS AND RECREATION

PEAK HOURS OF OPERATION
Park Site/Facility Normal Hours of Operation Peak Hours Salt Lake Park
Ball Fields
Monday -Thursday 6 a.m.-10 p.m. 5:30 p.m. -8 p.m.

Friday 6a,m.- 10 p.m. 5:30 p.m.- 10 p.m.

Saturday 6 a.m.-10 p.m. 1 p.m.-10 p.m.

Sunday 6 a.m. -10 p.m. 9 a.m.-6p.m.

Salt Lake Park
Gymnasium
Monday -Thursday 8 a.m. -7p.m. 5:30 p.m. -8p.m.

Friday 8 a.m.-5p.m. 5:30 p.m. -10 p.m.

Saturday 8 a.m.-2p.m. 9a.m.-2p.m.

Sunday* Closed 9 a.m.-3p.m.

Salt Lake Park
Soccer Circle
Monday -Friday 2 p.m. -10 p.m. 5 p.m. -9p.m.

Saturday 8 a.m. -10 p.m. 9 a.m. -9 p.m.

Sunday 8 a.m.-10 p.m. 9 a.m.-7p.m.

Salt Lake Park
Hon. Kevin De Leon Soccer
Field
Monday -Friday 2 p.m.-10 p.m. 5 p.m.- 9 p.m.

Saturday 8 a.m.-10 p.m. 9 a.m. -7 p.m.

Sunday 8 a.m. -10 p.m. 9 a.m.-5p.m.

Salt Lake Park
Recreation Center
Monday -Thursday 8 a.m.-7p.m. 5 p.m. -7p.m.

Friday 8 a.m.-5p.m. 5 p.m. -9p.m.

Saturday 8 a.m. -2p.m. 9 a.m. -2p.m.

Sunday Closed
Salt Lake Park
Skate Park Monday -Sunday 10 a.m. -9p.m. 3 p.m. -8 p.m.

Raul R. Perez Memorial Park
Recreation Center
Monday -Friday 11 a.m. -7 p.m. 4 p.m. -6p.m.

Saturday Closed
Sunday Closed
Raul R. Perez Memorial Park
Athletic Field
Monday -Thursday 9 a.m. -8p.m. 5:30 p.m.- 8 p.m.

Friday 9 a.m. -8p.m. 5:30 p.m. -8p.m.

Saturday 9 a.m.-8p.m. 12 p.m. -5 p.m.

Sunday 9 a.m.-8p.m. 12 p.m. -5 p.m.

Freedom Park
Recreation Center
Monday -Thursday 1 p.m.-5p.m. 2:30 p.m. -5p.m.

Friday 1 p.m.-5p.m. 2:30 p.m.-5p.m.

Saturday - Sunday Closed
Freedom Park
Athletic Field
Monday -Thursday 1 p.m. -5p.m. 2:30 p.m.- 5 p.m.

Friday 1 p.m.-5p.m. 2:30 p.m.-5p.m.

Saturday - Sunday Closed
Huntington Park Community
Center & Senior Park
Recreation Center
Monday, Wednesday
& Friday 9 a.m.-6p.m. 9 a.m. -3p.m.

Saturday Closed 2 p.m.-10 p.m.

Sunday Closed
Rev. 08/06/15
ITEM 4
November 18, 2024

CITY OF HUNTINGTON PARK
Office of the City Clerk
City Council Agenda Report
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Dear Mayor and Members of the City Council:

COUNCIL APPOINTMENTS TO VARIOUS COMMISSIONS
IT IS RECOMMENDED THAT CITY COUNCIL:

1. Make appointments to Commissions consistent with provisions set forth in Resolution No. 2015-19.

PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
On May 18, 2015, the City Council adopted Resolution No. 2015-19 which established a new process for making appointments to various City Commissions.

Individuals appointed to Commissions will be required to submit to a LiveScan and subsequently take an Oath of Office.

FISCAL IMPACT
There is no fiscal impact. Compensation for added Commissioners has been budgeted for FY 2024/25 to account 111-0123-413.19-05.

CONCLUSION
Terms will run concurrent with the Council Member who appoints. After the appointment the City Clerk will notify applicants of their appointments.

COUNCIL APPOINTMENT TO CIVIL SERVICE COMMISSION
November 18, 2024

Page 2 of 2 ends

Respectfully submitted,

RICARDO REYES
City Manager

EDUARDO SARMIENTO,
City Clerk

ATTACHMENT(S)
A. Resolution No. 2015-19, Adopting Revised Rules, Method of Appointment, Guidelines for the Conduct of Meetings and Structure for all Commissions of the city and Repealing all Prior Resolutions or Provisions in Conflict with the Provisions Contained Herein.

ATTACHMENT "A"
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RESOLUTION NO. 2015-19

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HUNTINGTON PARK ADOPTING REVISED RULES, METHOD

OF APPOINTMENT, GUIDELINES FOR THE CONDUCT OF

MEETINGS AND STRUCTURE FOR ALL COMMISSIONS OF

THE CITY AND REPEALING ALL PRIOR RESOLUTIONS OR

PROVISIONS IN CONFLICT WITH THE PROVISIONS

CONTAINED HEREIN
WHEREAS, the City Council has decided to amend all commission resolutions to provide for congruent and consistent regulation and structure across all City Commissions.

THE CITY COUNCIL OF THE CITY OF HUNTINGTON PARK DOES
RESOLVE AS FOLLOWS:

SECTION 1: Establishment of City Commissions.

The City has currently established the following commissions to serve in the capacity as advisory bodies to the City Council:

Planning Commission
Civil Service Commission
Parks and Recreation Commission
Health and Education Commission
Historic Preservation Commission
Youth Commission (pending approval).

This Resolution is intended to govern and supersede all prior resolutions establishing and amending member qualifications, organizational rules, guidelines and structure for City Commissions and hereby repeals all provisions in conflict with the provisions contained herein by the adoption of the revised provisions below. This Resolution will also govern over provisions of City ordinances currently in existence, but which will be repealed or amended for consistency with this Resolution. This Resolution shall also govern and control any additional Commission created by the City Council in addition to those enumerated above.

SECTION 2: Membership.

All City Commissions shall consist of five (5) members, with the exception of the Youth Commission which shall consist of ten (10) youth from the City as defined below. All members of each Commission shall be a resident of the City of Huntington Park, however, at the City Council’s discretion, no more than two (2) Commissioners for any Commission may be non-Huntington Park residents. Each person seeking appointment to a Commission shall complete an application provided by the City and submit to a Live Scan background check before being appointed to a Commission and before being sworn in to office.
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28 SECTION 3: Appointment, Reappointment and Removal.

Each member of the City Council shall have authority to appoint one (1) member to each Commission, with the exception of the Youth Commission, which shall consist of two (2) members appointed by each City Councilmember. Each Councilmember shall appoint their Commissioners within sixty (60) days of assuming office, or from the adoption of this Resolution, or from a vacancy occurring for said Commission position for that respective Councilmember appointment. If no appointment is made within sixty (60) days of assuming office, or from the adoption of this Resolution, or from a vacancy occurring for said Commission position, the Mayor shall appoint a member to the vacant seat.

Commission members may be removed from their appointment due to disqualification as provided for in this Resolution or upon the sole decision by the Councilmember who appointed that Commissioner. All appointments or removal of Commissioners shall occur at an open meeting of the City Council. If removal of a Commissioner occurs, the City Clerk shall send notice to that Commissioner at the last address on file with the City.

SECTION 4: Term of Office.

Each Commissioner’s term shall be for a period of four years, unless removed by the appointing Councilmember or as a result of disqualification as set forth herein.

Notwithstanding the foregoing, no Commissioner shall serve for a period which exceeds the time in office for the Councilmember appointing that Commissioner. In the event that the appointing Councilmember completes his or her term, vacates their office or otherwise is no longer holding office, the term of the Commissioner appointed by said Councilmember shall end. However, nothing contained in this section shall prevent another Councilmember or the new Councilmember from appointing the individual back to the same Commission or to a different Commission.

SECTION 5: Vacancy Due to Disqualification.

When a member no longer meets the qualifications for the Commission, the member is therefore disqualified, and the office shall thereupon become vacant.

SECTION 6: Vacancy.

If for any reason a vacancy occurs, it shall be filled by appointment by the member of the City Council who appointed said Commissioner for the unexpired portion of such term.

SECTION 7: Quorum.

A majority of the total number of members of the Commission shall constitute a quorum for the transaction of business, but a lesser number may adjourn from time to time for want of quorum and until a quorum can be obtained. -2-
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SECTION 8: Purpose.

The purpose, duties and responsibilities of each Commission shall be established by the City Council by ordinance and codified in the Huntington Park Municipal Code.

SECTION 9: Organization.

Annually in the month of March, the Commission shall elect one of its members as Chair and Vice-Chair. City staff shall act as the Commission Secretary. Staff liaisons shall act as the conduit for all communications to the City Council.

SECTION 10: Meetings.

Regular meetings of the Commission shall be as set by each Commission. The place of such meetings shall be at City Hall unless otherwise designated by the City Council or approved by a majority of the total membership of the Commission. When the day for such regular meetings falls on a legal holiday, the meeting shall not be held on such holiday, but shall be held at the same hour on the next succeeding day thereafter which is not a holiday. All meetings of the Commission shall be open and public, and subject to all laws of the state of California e.g. the Brown Act, governing open public meetings. The Commission shall adopt its own rules for the transaction of its business and keep a record of resolutions, findings and recommendations and actions voted upon. A report of each meeting of the Commission shall be given to the City Council.

SECTION 11: Termination of Commission.

Termination of the Commission shall be done at the will and vote of the City Council.

SECTION 12: Compensation.

Commission member compensation shall be set by resolution of the City Council.

SECTION 13: Commission Handbook.

All Commission Members must adhere to the provisions contained and referenced in the City of Huntington Park Commission Handbook as approved by the City Council.

SECTION 14:

The City Clerk shall certify to the adoption of this Resolution. -3-
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CERTIFICATION

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF HUNTINGTON PARK )
I, Donna G. Schwartz, City Clerk of the City of Huntington Park, California, do hereby certify that the foregoing Resolution No. 2015-19 was duly passed and adopted by the City Council of the City of Huntington Park at a regular meeting of the City Council held on the 18th day of May, 2015, by the following vote, to wit:

AYES: Council Member(s): Pineda, Sanabria, Vice Mayor Ortiz, Mayor Macias NOES: Council Member(s): None
ABSENT: Council Member(s): Amezquita
IN WITNESS WHEREOF, I have hereunto set
my hand and affixed the Seal of the City of
Huntington Park, this 20th day of May 2015.

D^nna G. Schwartz, CMC/City Clei

Huntington Park City CouncilNovember 18, 2024

Huntington Park City Council
November 18, 2024