Huntington Park City Council
March 17, 2025

Huntington Park Ledger Type
FY 2022 State Home Security Program (SHSP) Projects Date Grant Subaward: 2022-0043Cal OES ID: 037-00000 POP Start Date POP End Date
Investment
Justification
(IJ)
Project
No. Equipment Description (Include Quantity) AEL # AEL Title Funding Source Discipline Solution Area Sub- Category Deployable / Shareable Noncompetitive Procurement over $250K Hold Trigger Budgeted Cost $ 45,577
IJ.10 9.00
Electronic access upgrades will include installing a
system that consists of smart card technology which
tracks access activity, provides logs for administrators, and coordinates with other security measures to protect the police facility, police employees, as well as assets and data.
14SW-01-PACS System, Physical Access Control HSGP-SHSP LE Physical Security Enhancement Equipment N/A No No Hold Indicated $ 45,577 Equipment
5/31/2024
Initial Application
10/25/2022
9/1/2022

EXHIBIT E

Huntington Park Ledger Type
FY 2022 State Home Security Program (SHSP) Projects Date Grant Subaward: 2022-0043Cal OES ID: 037-00000 POP Start Date POP End Date
Investment
Justification
(IJ)
Project
No. Course Name Funding Source Discipline Solution Area Sub-Category Expenditure Category Feedback Number Training Activity Total # Trainee(s) Identified Host Noncompetitive Procurement EHP Hold EHP Approval Date Budgeted Cost $ -
Training
9/1/2022
5/31/2024
Initial Application
10/25/2022

EXHIBIT E

Huntington Park Ledger Type
FY 2022 State Home Security Program (SHSP) Projects Date Grant Subaward: 2022-0043Cal OES ID: 037-00000 POP Start Date POP End Date
Investment
Justification
(IJ)
Project
No. Exercise Title Funding Source Discipline Solution Area Sub- Category Expenditure Category Date of Exercise Exercise Type Identified Host Date of AAR entered into HSEEP Noncompetitive Procurement over $250K EHP Hold Budgeted Cost $ -
Exercise
9/1/2022
5/31/2024
Initial Application
10/25/2022

EXHIBIT E

The Department of Homeland Security
(DHS) Notice of Funding Opportunity
(NOFO) Fiscal Year 2022 Homeland
Security Grant Program
Release Date: May 13, 2022
Effective April 4, 2022, the Federal Government transitioned from using the Data Universal Numbering System or DUNS number, to a new, non-proprietary identifier known as a Unique Entity Identifier or UEI. For entities that have an active registration in the System for Award Management (SAM) prior to this date, the UEI has automatically been assigned and no action is necessary. For all entities filing a new registration in SAM.gov on or after April 4, 2022, the UEI will be assigned to that entity as part of the SAM.gov registration process.

UEI registration information is available on GSA.gov at Unique Entity Identifier Update | GSA.

Visit Grants.gov for registration information. Detailed information regarding UEI and SAM is also provided in Section D of this funding notice.

Additional Information can be found on Grants.gov.

Table of Contents
A. Program Description

1. Issued By

2. Assistance Listings Number

3. Assistance Listings Title

EXHIBIT F

4. Funding Opportunity Title

5. Funding Opportunity Number

6. Authorizing Authority for Program

7. Appropriation Authority for Program

8. Announcement Type

9. Program Category

10. Program Overview, Objectives and Priorities

11. Performance Measures
B. Federal Award Information

1. Available Funding: $1,120,000,000

2. Projected Number of Awards: 56

3. Period of Performance: 36 months

4. Projected Period of Performance Start Date(s): September 1, 2022

5. Projected Period of Performance End Date(s): August 31, 2025

6. Funding Instrument Type: Grant
C. Eligibility Information

1. Eligible Applicants

2. Applicant Eligibility Criteria

3. Other Eligibility Criteria

4. Cost Share or Match
D. Application and Submission Information

1. Key Dates and Times

2. Agreeing to Terms and Conditions of the Award

3. Address to Request Application Package

4. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management (SAM), and Submit an Application

5. Electronic Delivery

6. How to Register to Apply through Grants.gov

7. How to Submit an Initial Application to FEMA via Grants.gov

8. Submitting the Final Application in ND Grants

9. Timely Receipt Requirements and Proof of Timely Submission

10. Content and Form of Application Submission

EXHIBIT F

11. Other Submission Requirements

12. Intergovernmental Review

13. Funding Restrictions and Allowable Cost
E. Application Review Information

1. Application Evaluation Criteria

2. Review and Selection Process
F. Federal Award Administration Information

1. Notice of Award

2. Pass-Through Requirements

3. Administrative and National Policy Requirements

4. Reporting

5. Monitoring and Oversight
G. DHS Awarding Agency Contact Information

1. Contact and Resource Information

2. Systems Information
H. Additional Information

1. Termination Provisions

2. Program Evaluation

3. Period of Performance Extensions
A. Program Description

1. Issued By
U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA)/Grant Programs Directorate (GPD)

2. Assistance Listings Number

97.067

EXHIBIT F

3. Assistance Listings Title
Homeland Security Grant Program

4. Funding Opportunity Title
Fiscal Year 2022 Homeland Security Grant Program (HSGP) State Homeland Security Program (SHSP)
Urban Area Security Initiative (UASI)
Operation Stonegarden (OPSG)

5. Funding Opportunity Number
DHS-22-GPD-067-000-02

6. Authorizing Authority for Program
Section 2002 of the Homeland Security Act of 2002 (Pub. L. No. 107-296, as amended) (6 U.S.C. § 603)

7. Appropriation Authority for Program
Department of Homeland Security Appropriations Act, 2022 (Pub. L. No. 117-103)

8. Announcement Type
Initial

9. Program Category
Preparedness: Community Security

10. Program Overview, Objectives and Priorities
a. Overview
The Fiscal Year (FY) 2022 Homeland Security Grant Program (HSGP) is one of three grant programs that constitute the DHS/FEMA focus on enhancing the ability of state, local, tribal, and territorial governments, as well as nonprofits, to prevent,

EXHIBIT F
protect against, respond to, and recover from terrorist attacks. These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DHS to help strengthen the Nation’s communities against potential terrorist attacks. Among the five basic homeland security missions noted in the DHS Strategic Plan, the HSGP supports the goal to Strengthen National Preparedness and Resilience.

In FY 2022, there are three components of the HSGP:

1. State Homeland Security Program (SHSP): SHSP assists state, local, tribal, and territorial (SLTT) efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism.

2. Urban Area Security Initiative (UASI): UASI assists high-threat, high-density Urban Area efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism.

3. Operation Stonegarden (OPSG): OPSG supports enhanced cooperation and coordination among Customs and Border Protection (CBP), United States Border Patrol (USBP), and federal, state, local, tribal, and territorial law enforcement agencies to improve overall border security. OPSG provides funding to support joint efforts to secure the United States’ borders along routes of ingress/egress to and from international borders, to include travel corridors in states bordering Mexico and Canada, as well as states and territories with international water borders. SLTT law enforcement agencies utilize their inherent law enforcement authorities to support the border security mission and do not receive any additional authority as a result of participation in OPSG.

The 2022-2026 FEMA Strategic Plan outlines three goals designed to position FEMA to address the increasing range and complexity of disasters, support the diversity of communities we serve, and complement the nation’s growing expectations of the emergency management community. The HSGP supports FEMA’s efforts to achieve equitable outcomes for those we serve (Goal 1) and to promote and sustain a prepared nation (Goal 3). We invite our stakeholders and partners to also adopt these priorities and join us in building a more prepared and resilient nation.

EXHIBIT F
Finally, for FY 2022, DHS is focused on the criticality of information sharing and collaboration to building a national culture of preparedness and protecting against terrorism and other threats to our national security. The threats to our nation have evolved during the past two decades. We now face continuous cyber threats by sophisticated actors, threats to soft targets and crowded places, and threats from domestic violent extremists who currently pose the greatest terrorism threat to the nation1. Therefore, for FY 2022, DHS has identified six priority areas related to the most serious threats to the nation. Recipients are expected to address those priority areas with their HSGP funds.
b. Objective
The objective of the FY 2022 HSGP is to fund SLTT efforts to prevent terrorism and prepare the Nation for threats and hazards that pose the greatest risk to the security of the United States.
c. Priorities
SHSP and UASI Funding Priorities
Given the evolving national security threat landscape, DHS/FEMA has evaluated the national risk profile and set priorities that help inform appropriate allocation of scarce security dollars. In assessing the national risk profile for FY 2022, six priority areas attract the most concern. Due to the unique threats that the nation faces in 2022, DHS/FEMA has determined that recipients should allocate a total of 30 percent of their SHSP and UASI award funds across these six priority areas.

As indicated below, four of the priorities have minimum spend requirements totaling 12 percent of SHSP and UASI awards. Recipients will have the flexibility to allocate the remaining 18 percent across the priorities. The following are the six priority areas for FY 2022, along with the minimum corresponding percentage of SHSP and UASI funds that each recipient will be required to allocate:

1. Enhancing the protection of soft targets/crowded places – 3 percent

2. Enhancing information and intelligence sharing and analysis – 3 percent

3. Combating domestic violent extremism – 3 percent

4. Enhancing cybersecurity – no minimum percent

5. Enhancing community preparedness and resilience – 3 percent

EXHIBIT F

6. Enhancing election security – no minimum percent
Additional information about these priority areas and how they relate to achieving anti-terrorism capabilities is included in Section D.10.b.II of this NOFO. Failure by a recipient to propose investments and projects that align with the priority areas and spending requirements will result in a recipient having a portion of their SHSP and UASI funds (up to 30 percent) placed on hold until they provide projects that sufficiently align to the National Priority Areas, and total at least the minimum percentages per National Priority Area priority area (as applicable) and overall 30 percent of total SHSP and UASI funds.

A state or high-risk urban area must allocate the remaining 70 percent of their funding to gaps identified through their Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) process.

Likewise, there are several enduring security needs that crosscut the homeland security enterprise to which recipients should consider allocating funding across core capability gaps and national priorities. The following are enduring needs that help recipients implement a comprehensive approach to securing communities:

1. Effective planning2

2. Training and awareness campaigns

3. Equipment and capital projects

4. Exercises
The table below provides a breakdown of the FY 2022 SHSP and UASI priorities (the focus of OPSG remains unique to border security), showing the core capabilities enhanced and lifelines supported, as well as examples of eligible project types for each area. A detailed description of allowable investments for each project type is included in the Preparedness Grants Manual. DHS/FEMA anticipates that in future years, national priorities will continue to be included and will be updated as the threats evolve and as capability gaps are closed. Applicants are strongly encouraged to begin planning to sustain existing capabilities through funding mechanisms other than DHS preparedness grants. The example project types in the table below are allowable to prepare for disasters unrelated to acts of terrorism as long as they also help achieve target capabilities related to preventing, preparing for, protecting against, or responding to acts of terrorism.

EXHIBIT F
National Priorities
Priorities Core Capabilities Lifelines Example Project Types

EXHIBIT F
Enhancing
Cybersecurity Cybersecurity
Intelligence and
information
sharing
Planning
Public information
and warning
Operational
coordination
Screening,
search, and
detection
Access control
and identity
verification
Supply chain
integrity and
security
Risk management
for protection
programs and
activities
Long-term
vulnerability
reduction
Situational
assessment
Infrastructure
systems
Operational
communications
Safety
and
Security
Cybersecurity risk assessments
Migrating online services to the
“.gov” internet domain
Projects that address
vulnerabilities identified in
cybersecurity risk assessments
Improving cybersecurity of critical
infrastructure to meet minimum
levels identified by the
Cybersecurity and Infrastructure
Security Agency (CISA), and the
National Institute of Standards
and Technology Cybersecurity
Framework
Cybersecurity training and
planning

EXHIBIT F
Enhancing the
Protection of
Soft Targets/
Crowded Places
Operational
coordination
Public information
and warning
Intelligence and
information
sharing
Interdiction and
disruption
Screening,
search, and
detection
Access control
and identity
verification
Physical
protective
measures
Risk management
for protection
programs and
activities
Safety
and
Security
Operational overtime
Physical security enhancements
Closed-circuit television (CCTV)
security cameras Security
screening equipment for people
and baggage Lighting Access
controls Fencing, gates, barriers,
etc.

Unmanned aircraft system
detection technologies

EXHIBIT F
Enhancing
information and
intelligence
sharing and
analysis
Intelligence and
information
sharing
Interdiction and
disruption
Planning
Public information
and warning
Operational
coordination
Risk management
for protection
programs and
activities
Safety
and
Security
Fusion center operations (Fusion
Center project will be required
under this investment, no longer
as a stand-alone investment)
Information sharing with all DHS
components; fusion centers; other
operational, investigative, and
analytic entities; and other federal
law enforcement and intelligence
entities
Cooperation with DHS officials
and other entities designated by
DHS in intelligence, threat
recognition, assessment, analysis,
and mitigation
Identification, assessment, and
reporting of threats of violence
Joint intelligence analysis training
and planning with DHS officials
and other entities designated by
DHS

EXHIBIT F
Combating
Domestic
Violent
Extremism
Interdiction and
disruption
Intelligence and
information
sharing
Planning
Public information
and warning
Operational
coordination
Risk management
for protection
programs and
activities
Safety
and
Security
Open-source analysis of
disinformation and misinformation
campaigns, targeted violence and
threats to life, including tips/leads,
and online/social media-based
threats
Sharing and leveraging
intelligence and information,
including open-source analysis
Execution and management of
threat assessment programs to
identify, evaluate, and analyze
indicators and behaviors
indicative of domestic violent
extremists
Training and awareness programs
(e.g., through social media,
suspicious activity reporting [SAR]
indicators and behaviors) to help
prevent radicalization
Training and awareness programs
(e.g., through social media, SAR
indicators and behaviors) to
educate the public on
misinformation and disinformation
campaigns and resources to help
them identify and report potential
instances of domestic violent
extremism

EXHIBIT F
Enhancing
Community
Preparedness
and Resilience
Planning
Public Information
and Warning
Community
Resilience
Risk Management
for Protection
Programs and
Activities
Mass Care
Services
Intelligence and
Information
Sharing
Risk and Disaster
Resilience
Assessment
Long Term
Vulnerability
Reduction
Safety
and
Security
Establish, train, and maintain
Community Emergency Response
Teams (CERT) and Teen CERT,
with a focus on historically
undeserved communities,
including procurement of
appropriate tools, equipment and
training aides
Local delivery of CERT Train-theTrainer and CERT Program Manager to build local program
training and maintenance capacity
Provide continuity training, such
as FEMA’s Organizations
Preparing for Emergency Needs
training, to faith-based
organizations, local businesses,
and community-based
organizations such as homeless
shelters, food pantries, nonprofit
medical providers and senior care
facilities to bolster their resilience
to all hazards
Partner with local school districts
to deliver the Student Tools for
Emergency Planning curriculum
or other educational programming
to guide students on how to
create emergency kits and family
communications plans
Partner with key stakeholders to
assist with completing the
Emergency Financial First Aid Kit
or a similar tool to bolster the
disaster centric financial resilience
of individuals and households
Execute You are the Help Until
the Help Arrives workshops in
concert with community-based
organizations to bolster individual
preparedness
Target youth preparedness using
FEMA programming such as

EXHIBIT F
Enhancing
Election Security Cybersecurity
Intelligence and
information
sharing
Planning
Long-term
vulnerability
reduction
Situational
assessment
Infrastructure
systems
Safety
and
Security
Physical security planning support
Physical/site security measures –
e.g., locks, shatter proof glass,
alarms, etc.

General election security
navigator support
Cyber navigator support
Cybersecurity risk assessments,
training, and planning
Projects that address
vulnerabilities identified in
cybersecurity risk assessments
Iterative backups, encrypted
backups, network segmentation,
software to monitor/scan, and
endpoint protection
Distributed Denial Of Service
protection
Migrating online services to the
“.gov” internet domain
Enduring Needs
Priorities Core
Capabilities Lifelines Example Project Types

EXHIBIT F
Planning
Planning
Risk management
for protection
programs and
activities
Risk and disaster
resilience
assessment
Threats and
hazards
identification
Operational
coordination
Community
resilience
Safety
and
Security
Development of: Security Risk
Management Plans Threat Mitigation
Plans Continuity of Operations Plans
Response Plans
Efforts to strengthen governance
integration between/among regional
partners
Joint training and planning with DHS
officials and other entities designated
by DHS
Cybersecurity training and planning
Revision of existing plans to strengthen
community resilience in underserved
communities

EXHIBIT F
Training &
Awareness Long-term
vulnerability
reduction
Public information
and warning
Operational
coordination
Situational
assessment
Community
resilience
Safety
and
Security
Active shooter training
Intelligence analyst training
SAR and terrorism indicators/behaviors
training
Security training for employees
Public awareness/preparedness
campaigns
Joint training and planning with DHS
officials and other entities designated
by DHS
Cybersecurity training and planning
Sharing and leveraging intelligence
and information
Targeted outreach and preparedness
training for underserved communities
in conjunction with community-based
organizations

EXHIBIT F
Equipment
& Capital
Projects
Long-term
vulnerability
reduction
Infrastructure
systems
Operational
communications
Interdiction and
disruption
Screening, search
and detection
Access control
and identity
verification
Physical
protective
measures
Safety
and
Security
Protection of high-risk, highconsequence areas or systems that have been identified through risk
assessments
Physical security enhancements
Security cameras (CCTV)
Security screening equipment for
people and baggage
Lighting
Access Controls
Fencing, gates, barriers, etc.

Enhancing Weapons of Mass
Destruction (WMD) and/or improvised
explosive device (IED) prevention,
detection, response and recovery
capabilities
Chemical/Biological/Radiological/
Nuclear/Explosive (CBRNE) detection,
prevention, response, and recovery
equipment
Exercise
Long-term
vulnerability
reduction
Operational
coordination
Operational
communications
Community
resilience
Safety
and
Security
Response exercises, including
exercise planning with communitybased organizations

EXHIBIT F
For FY 2022, each SHSP and UASI recipient is required to submit an Investment Justification (IJ) for the four National Priority Areas with associated minimum spend requirements. Each of these four investments must also account for at least the relevant minimum percentage (12 percent) of the applicant’s SHSP and UASI allocation. State Administrative Agencies (SAAs) may submit complete projectlevel information at the time of application, including the National Priority Area IJs, but are not required to do so. As a reminder, all SHSP- and UASI-funded projects must have a demonstrated nexus to achieving target capabilities related to preventing, preparing for, protecting against, and responding to acts of terrorism. However, such projects may simultaneously support enhanced preparedness for disasters unrelated to acts of terrorism.

DHS/FEMA also requires SHSP and UASI recipients (states, territories, and highrisk urban areas) to complete a THIRA/SPR and prioritize grant funding to support closing capability gaps or sustaining capabilities that address national priorities and/or support enduring needs. Additional information on the THIRA/SPR process, including other National Preparedness System (NPS) tools and resources, can be found at https://www.fema.gov/national-preparedness-system.

Detailed information on THIRA/SPR timelines and deadlines can be found in the Preparedness Grants Manual.

OPSG Funding Priorities
The table below provides a breakdown of the FY 2022 OPSG funding priority, which remains focused on and unique to border security.

National Priorities
Priorities Core
Capabilities Lifelines Example Project Types

EXHIBIT F
Enhancing information
and intelligence
sharing and analysis,
and cooperation with
federal agencies,
including DHS
Intelligence
and
information
sharing
Safety
and
Security
Participation in the DHS/ICE
287(g) training program
Information sharing with all
DHS components; fusion
centers; other operational,
investigative, and analytic
entities; and other federal law
enforcement and intelligence
entities
Cooperation with DHS officials
and other entities designated
by DHS in intelligence, threat
recognition, assessment,
analysis, and mitigation
Identification, assessment, and
reporting of threats of violence
Joint intelligence analysis
training and planning with DHS
officials and other entities
designated
For FY 2022, each OPSG applicant is required to clearly articulate and identify how the Concept of Operations addresses the national priority identified above.

11. Performance Measures
Performance metrics for this program:

SHSP and UASI:

Percentage of funding allocated by the recipient to core capabilities to build or sustain national priorities identified in the section above Percentage of funding and projects allocated by the recipient that align to capability gaps identified through the THIRA/SPR process Percentage of projects identified by the recipient that address a capability gap in a core capability that has a target(s) rated as high

EXHIBIT F
FEMA will calculate and analyze the above metrics through a review of state/territory and urban area SPR submissions and required programmatic reports.

OPSG:

Number of contacts that occurred as a result of OPSG deployments Number of arrests that resulted from OPSG contacts
Value of drug seizures that resulted from OPSG contacts B. Federal Award Information

1. Available Funding
$1,120,000,000
HSGP Programs FY 2022 Allocation
SHSP $415,000,000
UASI $615,000,000
OPSG $90,000,000
Total $1,120,000,000
SHSP Allocations
For FY 2022, DHS/FEMA will award SHSP funds based on DHS/FEMA’s relative risk methodology and statutory minimums pursuant to the Homeland Security Act of 2002, as amended. THIRA/SPR results do not impact grant allocations or awards.

Each state and territory will receive a minimum allocation under the SHSP using thresholds established in the Homeland Security Act of 2002, as amended. All 50 States, the District of Columbia, and the Commonwealth of Puerto Rico will receive 0.35 percent of the total funds allocated for grants under Section 2003 and Section 2004 of the Homeland Security Act of 2002, as amended. Each of the four

EXHIBIT F
territories (American Samoa, Guam, the Northern Mariana Islands, and the U.S.

Virgin Islands) will receive a minimum allocation of 0.08 percent of the total funds allocated for grants under Section 2003 and 2004 of the Homeland Security Act of 2002, as amended.

Each state must include a separate IJ for each of the four National Priority Areas with a minimum spend requirement. All projects related to the minimum spend for the National Priority Area must be included in the IJ. For the National Priority Areas that have a minimum spend percentage requirement, the funding level in each of those National Priority Area investments must equal or exceed the percentage for that respective National Priority Area, calculated as a percentage of the state’s SHSP allocation in the table below. The funding levels across all six National Priority Areas must equal or exceed 30 percent of the total SHSP allocation.

FY 2022 SHSP Allocations
State/Territory FY 2022
Allocation State/Territory FY 2022Allocation
Alabama
$4,847,500
Montana
$4,847,500
Alaska
$4,847,500
Nebraska
$4,847,500
American Samoa
1,108,000
Nevada
$4,847,500
Arizona
$4,847,500
New Hampshire
$4,847,500
Arkansas
$4,847,500
New Jersey
$7,074,841

EXHIBIT F
State/Territory FY 2022
Allocation State/Territory FY 2022Allocation
California
$57,035,623
New Mexico
$4,847,500
Colorado
$4,847,500
New York
$68,033,267
Connecticut
$4,847,500
North Carolina
$5,085,387
Delaware
$4,847,500
North Dakota
$4,847,500
District of
Columbia
$5,085,387
Northern Mariana
Islands
$1,108,000
Florida
$9,343,905
Ohio
$6,190,947
Georgia
$5,288,656
Oklahoma
$4,847,500
Guam
$1,108,000
Oregon
$4,847,500
Hawaii
$4,847,500
Pennsylvania
$8,136,252
Idaho
$4,847,500
Puerto Rico
$4,847,500

EXHIBIT F
State/Territory FY 2022
Allocation State/Territory FY 2022Allocation
Illinois
$13,894,910
Rhode Island
$4,847,500
Indiana
$4,847,500
South Carolina
$4,847,500
Iowa
$4,847,500
South Dakota
$4,847,500
Kansas
$4,847,500
Tennessee
$4,847,500
Kentucky
$4,847,500
Texas
$18,210,451
Louisiana
$4,847,500
U.S. Virgin Islands
$1,108,000
Maine
$4,847,500
Utah
$4,847,500
Maryland
$7,074,841
Vermont
$4,847,500
Massachusetts
$6,190,947
Virginia
$8,136,252
Michigan
$5,085,387
Washington
$6,190,947

EXHIBIT F
State/Territory FY 2022
Allocation State/Territory FY 2022Allocation
Minnesota
$4,847,500
West Virginia
$4,847,500
Mississippi
$4,847,500
Wisconsin
$4,847,500
Missouri
$4,847,500
Wyoming
$4,847,500
Total
$415,000,000
UASI Allocations
Eligible candidates for the FY 2022 UASI program are identified in the table below.

Eligibility has been determined through an analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Statistical Areas (MSAs) in the United States, in accordance with the Homeland Security Act of 2002, as amended. Detailed information on MSAs is publicly available from the United States Census Bureau at https://www.census.gov/programs-surveys/metromicro.html. THIRA/SPR results do not impact grant allocations or awards.

The following table identifies the UASI allocations for each high-risk urban area based on DHS/FEMA’s relative risk methodology pursuant to the Homeland Security Act of 2002, as amended.

In its application, each high-risk urban area, through the state, must include a separate IJ for each of the four National Priority Areas with minimum spend requirements. All projects related to the minimum spend for the National Priority Area must be included in the IJ. For the National Priority Areas that have a minimum spend percentage requirement, the funding level in each of those National Priority Area investments must equal or exceed the percentage for that respective National Priority Area, calculated as a percentage of the urban area’s

EXHIBIT F
UASI allocation in the table below. The funding levels across all six National Priority Areas must equal or exceed 30 percent of the total UASI allocation.

FY 2022 UASI Allocations
State/Territory Urban Area FY 2022 UASI Allocation
Arizona Phoenix Area $5,250,000.00
California Anaheim/Santa Ana Area $5,250,000.00
California Bay Area $37,049,000.00
California Los Angeles/Long Beach Area $67,182,000.00
California Riverside Area $3,900,000.00
California Sacramento Area $3,800,000.00
California San Diego Area $16,696,000.00
Colorado Denver Area $3,900,000.00
District of Columbia National Capital Region $51,127,000.00 Florida Miami/Fort Lauderdale Area $14,750,000.00
Florida Orlando Area $3,800,000.00
Florida Tampa Area $3,800,000.00
Georgia Atlanta Area $6,700,000.00
Illinois Chicago Area $67,182,000.00
Indiana Indianapolis Area $1,500,000.00
Louisiana New Orleans Area $1,500,000.00
Maryland Baltimore Area $3,800,000.00

EXHIBIT F
Massachusetts Boston Area $16,900,000.00
Michigan Detroit Area $5,250,000.00
Minnesota Twin Cities Area $5,250,000.00
Missouri Kansas City Area $1,500,000.00
Missouri St. Louis Area $3,800,000.00
Nevada Las Vegas Area $5,250,000.00
New Jersey Jersey City/Newark Area $18,915,000.00
New York New York City Area $176,599,000.00
North Carolina Charlotte Area $3,800,000.00
Ohio Cincinnati Area $1,500,000.00
Ohio Cleveland Area $1,500,000.00
Oregon Portland Area $3,800,000.00
Pennsylvania Philadelphia Area $16,900,000.00
Pennsylvania Pittsburgh Area $1,500,000.00
Texas Dallas/Fort Worth/Arlington Area $16,900,000.00
Texas Houston Area $24,600,000.00
Texas San Antonio Area $3,800,000.00
Virginia Hampton Roads Area $3,800,000.00
Washington Seattle Area $6,250,000.00
Total $615,000,000.00
OPSG Allocations

EXHIBIT F
For FY 2022, DHS/FEMA will award OPSG funds based on risk and the anticipated effectiveness of the proposed use of grant funds upon completion of the application review process. The FY 2022 OPSG risk assessment is designed to identify the risk to border security and to assist with the distribution of funds for the grant program. Funding under OPSG is distributed based on the risk to the security of the border and the effectiveness of the proposed projects. Entities eligible for funding are the state, local, and tribal law enforcement agencies that are located along the border of the United States. DHS/FEMA will make final award determinations based upon a review of the anticipated effectiveness of the state’s application as described in Section D, below. The THIRA/SPR process is not required for OPSG.

For the purposes of OPSG, the risk is defined as the potential for an adverse outcome assessed as a function of threats, vulnerabilities, and consequences associated with an incident, event, or occurrence.

Based upon ongoing intelligence analysis and extensive security reviews, DHS/CBP continues to focus the bulk of OPSG funds based upon risk analyses.

The risk model used to allocate OPSG funds considers the potential risk that certain threats pose to border security and estimates the relative risk faced by a given area. In evaluating risk, DHS/CBP considers intelligence, situational awareness, criminal trends, and statistical data specific to each of the border sectors, and the potential impacts that these threats pose to the security of the border area. For vulnerability and consequence, DHS/CBP considers the expected impact and consequences of successful border events occurring in specific areas.

Threat and vulnerability are evaluated based on specific operational data from DHS/CBP. Threat components present in each of the sectors are used to determine the overall threat score. These components are terrorism, criminal noncitizens, drug trafficking organizations, and noncitizen smuggling organizations.

Effectiveness of the proposed investments will be evaluated based on the recipient’s investment strategy, budget, collaboration, and past performance.

2. Projected Number of Awards

EXHIBIT F
56 3. Period of Performance
36 months

4. Projected Period of Performance Start Date(s)
September 1, 2022

5. Projected Period of Performance End Date(s)
August 31, 2025

6. Funding Instrument Type
Grant
C. Eligibility Information

1. Eligible Applicants
The SAA is the only entity eligible to submit HSGP applications to DHS/FEMA, including those applications submitted on behalf of UASI and OPSG applicants.

All 56 states and territories, including any state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands, are eligible to apply for SHSP funds. Tribal governments may not apply directly for HSGP funding; however, funding may be available to tribes under SHSP and OPSG through the SAA.

2. Applicant Eligibility Criteria
Eligible high-risk urban areas for the FY 2022 UASI program have been determined through an analysis of relative risk of terrorism faced by the 100 most populous MSAs in the United States. Subawards will be made by the SAAs to the designated high-risk urban areas.

EXHIBIT F
In FY 2022, OPSG eligible subrecipients are local units of government at the county level or equivalent level of government and federally recognized tribal governments in states bordering Canada or Mexico and states and territories with international water borders. All applicants must have active ongoing USBP operations coordinated through a CBP sector office to be eligible for OPSG funding.

In FY 2022, OPSG subrecipients eligible to apply for and receive a subaward directly from the SAAs are divided into three Tiers. Tier 1 entities are local units of government at the county level or equivalent and federally recognized tribal governments that are on a physical border in states bordering Canada, states bordering Mexico, and states and territories with international water borders. Tier 2 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 1 county. Tier 3 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 2 eligible subrecipient. The tier structure is only applicable with regard to eligibility. OPSG funding allocations are based on the assessed border security risks as determined by the USBP.

An application submitted by an otherwise eligible non-federal entity (i.e., the applicant) may be deemed ineligible when the person that submitted the application is not: 1) a current employee, personnel, official, staff, or leadership of the non-federal entity; and 2) duly authorized to apply for an award on behalf of the non-federal entity at the time of application.

Further, the Authorized Organization Representative (AOR) must be a duly authorized current employee, personnel, official, staff, or leadership of the recipient and provide an email address unique to the recipient at the time of application and upon any change in assignment during the period of performance. Consultants or contractors of the recipient are not permitted to be the AOR of the recipient.

3. Other Eligibility Criteria
a. National Incident Management System (NIMS) Implementation Prior to allocation of any federal preparedness awards, recipients must ensure and maintain adoption and implementation of NIMS. The list of objectives used for

EXHIBIT F
progress and achievement reporting is on FEMA’s website at https://www.fema.gov/emergency-managers/nims/implementation-training.

Please see the Preparedness Grants Manual for more information on NIMS.

B. Emergency Management Assistance Compact (EMAC) Membership In support of the National Preparedness Goal (the Goal), SHSP recipients must belong to, be in, or act as a temporary member of EMAC, except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time. All assets supported in part or entirely with FY 2022 HSGP funding must be readily deployable and NIMS-typed, when possible, to support emergency or disaster operations per existing EMAC agreements. In addition, funding may be used for the sustainment of core capabilities that, while they may not be physically deployable, support national response capabilities, such as Geographic/Geospatial Information Systems (GIS), interoperable communications systems, capabilities as defined under the Mitigation Mission Area of the Goal, and fusion centers.

C. Law Enforcement Terrorism Prevention Activities (LETPA) Per section 2006 of the Homeland Security Act of 2002, as amended (6 U.S.C. § 607), DHS/FEMA is required to ensure that at least 25 percent of grant funding appropriated for grants awarded under HSGP’s authorizing statute are used for LETPAs. For FY 2022, DHS/FEMA is requiring that at least 30 percent of grant funding appropriated under HSGP is used for LETPA. DHS/FEMA meets this requirement, in part, by requiring all recipients allocate at least 30 percent of the combined HSGP funds allocated under SHSP and UASI towards LETPAs, as defined in 6 U.S.C. § 607. The LETPA allocation can be from SHSP, UASI, or both. The 30 percent LETPA allocation may be met by funding projects in any combination of the six National Priority Areas identified above and any other investments. The 30 percent LETPA allocation requirement is in addition to the 80 percent pass-through requirement to local units of government and tribes, referenced below. The Preparedness Grants Manual includes additional information on project selection considerations and allowable activities for LETPA investments.

EXHIBIT F
The National Prevention Framework describes those activities that should be executed upon the discovery of intelligence or information regarding an imminent threat to the homeland, to thwart an initial or follow-on terrorist attack and provides guidance to ensure the Nation is prepared to identify, prevent, avoid, or stop a threatened or actual act of terrorism. Activities outlined in the National Prevention Framework are eligible for use as LETPA-focused funds. Also, where capabilities are shared with the protection mission area, the National Protection Framework activities are also eligible. All other terrorism prevention activities proposed for funding under LETPA must be approved by the FEMA Administrator.

4. Cost Share or Match
There is no cost share or match requirement for the FY 2022 HSGP.

D. Application and Submission Information

1. Key Dates and Times
a. Application Start Date:

May 13, 2022
b. Application Submission Deadline:

June 13, 2022 at 5 p.m. ET
All applications must be received by the established deadline. The Non-Disaster (ND) Grants System has a date stamp that indicates when an application is submitted. Applicants will receive an electronic message confirming receipt of their submission. For additional information on how an applicant will be notified of application receipt, see the subsection titled “Timely Receipt Requirements and Proof of Timely Submission” in Section D of this NOFO.

FEMA will not review applications that are received after the deadline or consider these late applications for funding. FEMA may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may

EXHIBIT F
include technical problems outside of the applicant’s control that prevent submission of the application by the deadline, other exigent or emergency circumstances, or statutory requirements for FEMA to make an award.

Applicants experiencing technical problems outside of their control must notify FEMA as soon as possible and before the application deadline. Failure to timely notify FEMA of the issue that prevented the timely filing of the application may preclude consideration of the award. “Timely notification” of FEMA means prior to the application deadline and within 48 hours after the applicant became aware of the issue.

A list of FEMA contacts can be found in Section G of this NOFO, “DHS Awarding Agency Contact Information.” For additional assistance using the ND Grants System, please contact the ND Grants Service Desk at (800) 865-4076 or [email protected]. The ND Grants Service Desk is available Monday through Friday, 9:00 AM – 6:00 PM Eastern Time (ET). For programmatic or grants management questions, please contact your Program Analyst or Grants Specialist. If applicants do not know who to contact or if there are programmatic questions or concerns, please contact the Centralized Scheduling and Information Desk (CSID) by phone at (800) 368-6498 or by e-mail at [email protected], Monday through Friday, 9:00 AM – 5:00 PM ET.
c. Anticipated Funding Selection Date:

No later than August 17, 2022
D. Anticipated Award Date:

No later than September 30, 2022
E. Other Key Dates
Event Suggested Deadline for Completion
Obtaining an UEI number Four weeks before actual submission deadline

EXHIBIT F
Event Suggested Deadline for Completion
Obtaining a valid Employer Identification
Number (EIN)
Four weeks before actual submission
deadline
Creating an account with login.gov Four weeks before actual submission deadline
Registering in SAM or updating SAM
registration
Four weeks before actual submission
deadline
Registering in Grants.gov Four weeks before actual submission deadline
Starting application in Grants.gov One week before actual submission deadline
Submitting the final application in ND Grants By submission deadline

2. Agreeing to Terms and Conditions of the Award
By submitting an application, applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award, should they receive an award.

3. Address to Request Application Package
See the Preparedness Grants Manual for requesting and submitting an application.

Initial applications are processed through the Grants.gov portal. Final applications are completed and submitted through FEMA’s Non-Disaster Grants (ND Grants) System. Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov.

Hard copies of the NOFO can be downloaded at Grants.gov or obtained via email from the Awarding Office points of contact listed in Section G of this NOFO, “DHS Awarding Agency Contact Information” or by TTY (800) 462-7585.

EXHIBIT F

4. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management (SAM), and Submit an Application Applying for an award under this program is a multi-step process and requires time to complete. Applicants are encouraged to register early as the registration process can take four weeks or more to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required submission deadlines.

Please review the table above for estimated deadlines to complete each of the steps listed. Failure of an applicant to comply with any of the required steps before the deadline for submitting an application may disqualify that application from funding.

To apply for an award under this program, all applicants must:

1. Apply for, update, or verify their UEI number and Employer Identification Number (EIN) from the Internal Revenue Service;

2. In the application, provide an UEI number;

3. Have an account with login.gov;

4. Register for, update, or verify their SAM account and ensure the account is active before submitting the application;

5. Create a Grants.gov account;

6. Add a profile to a Grants.gov account;

7. Establish an Authorized Organizational Representative (AOR) in Grants.gov;

8. Register in ND Grants

9. Submit an initial application in Grants.gov;

10. Submit the final application in ND Grants, including electronically signing applicable forms; and

11. Continue to maintain an active SAM registration with current information at all times during which they have an active federal award or an application or plan under consideration by a federal awarding agency. As part of this, applicants must also provide information on their immediate and highestlevel owner and subsidiaries, as well as on all predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable.

EXHIBIT F
Specific instructions on how to apply for, update, or verify a UEI number or SAM registration or establish an AOR are included below in the steps for applying through Grants.gov.

Applicants are advised that FEMA may not make a federal award until the applicant has complied with all applicable SAM requirements. Therefore, an applicant’s SAM registration must be active not only at the time of application, but also during the application review period and when FEMA is ready to make a federal award. Further, as noted above, an applicant’s or recipient’s SAM registration must remain active for the duration of an active federal award. If an applicant’s SAM registration is expired at the time of application, expires during application review, or expires any other time before award, FEMA may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

Per 2 C.F.R. § 25.110(c)(2)(iii), if an applicant is experiencing exigent circumstances that prevents it from obtaining an UEI number and completing SAM registration prior to receiving a federal award, the applicant must notify FEMA as soon as possible by contacting [email protected] and providing the details of the circumstances that prevent completion of these requirements. If FEMA determines that there are exigent circumstances and FEMA has decided to make an award, the applicant will be required to obtain an UEI number, if applicable, and complete SAM registration within 30 days of the federal award date.

5. Electronic Delivery
DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages or requires applicants to submit their applications online through Grants.gov, depending on the funding opportunity.

For this funding opportunity, FEMA requires applicants to submit initial applications through Grants.gov and a final application through ND Grants.

6. How to Register to Apply through Grants.gov
For information on how to register to apply through Grants.gov, please see the Preparedness Grants Manual.

EXHIBIT F

7. How to Submit an Initial Application to FEMA via Grants.gov Standard Form 424 (SF-424) is the initial application for this NOFO.

Grants.gov applicants can apply online using a workspace. A workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each Notice of Funding Opportunity, applicants can create individual instances of a workspace.

Applicants are encouraged to submit their initial applications in Grants.gov at least seven days before the application deadline.

In Grants.gov, applicants need to submit the following forms:

SF-424, Application for Federal Assistance
Grants.gov Lobbying Form, Certification Regarding Lobbying For further information on how to submit an initial application via Grants.gov, please see the Preparedness Grants Manual.

8. Submitting the Final Application in ND Grants
After submitting the initial application in Grants.gov, eligible applicants will be notified by FEMA and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement or, at the latest, seven days before the application deadline. Early registration will allow applicants to have adequate time to start and complete their applications.

Applicants needing assistance registering for the ND Grants system should contact [email protected] or (800) 865-4076. For step-by-step directions on using the ND Grants system and other guides, please see https://www.fema.gov/grants/guidance-tools/non- disaster-grants-managementsystem.

In ND Grants, applicants will be prompted to submit the standard application information and any program-specific information required as described in Section D.10 of this NOFO, “Content and Form of Application Submission.” The Standard Forms (SF) are auto generated in ND Grants, but applicants may access these forms in advance through the Forms tab under the SF-424 family on Grants.gov.

EXHIBIT F
Applicants should review these forms before applying to ensure they have all the information required.

For additional application submission requirements, including program-specific requirements, please refer to the subsection titled “Content and Form of Application Submission” under Section D of this NOFO.

9. Timely Receipt Requirements and Proof of Timely Submission As application submission is a two-step process, the applicant with the AOR role who submitted the application in Grants.gov will receive an acknowledgement of receipt and a tracking number (GRANTXXXXXXXX) from Grants.gov with the successful transmission of its initial application. This notification does not serve as proof of timely submission, as the application is not complete until it is submitted in ND Grants. Applicants can also view the ND Grants Agency Tracking Number by accessing the Details tab in the submitted workspace section in Grants.gov, under the Agency Tracking Number column. Should the Agency Tracking Number not appear, the application has not yet migrated from Grants.gov into the ND Grants System. Please allow 24 hours for your ND Grants application tracking number to migrate.

All applications must be received in ND Grants by 5:00 PM ET on the application deadline date. Proof of timely submission is automatically recorded by ND Grants.

An electronic date/time stamp is generated within the system when the application is successfully received by ND Grants. Additionally, the applicant(s) listed as contacts on the application will receive a system-generated email to confirm receipt.

10. Content and Form of Application Submission
a. Standard Required Application Forms and Information
The following forms or information are required to be submitted in either Grants.gov or ND Grants. The Standard Forms (SF) are submitted either through Grants.gov, through forms generated in ND Grants, or as an attachment in ND Grants. Applicants may also access the SFs at
https://www.grants.gov/web/grants/forms/sf-424-family.html.

EXHIBIT F
I. GRANTS.GOV
SF-424, Application for Federal Assistance, initial application submitted through Grants.gov
Grants.gov Lobbying Form, Certification Regarding Lobbying, submitted through Grants.gov
II. ND GRANTS
SF-424A, Budget Information (Non-Construction), submitted via the forms generated by ND Grants
For construction under an award, submit SF-424C, Budget Information (Construction), submitted via the forms generated by ND Grants, in addition to or instead of SF-424A
To comply with 2 C.F.R. § 200.402 - 2 C.F.R. § 200.405, HSGP applicants must complete and submit an SF-424A or SF-424C, as appropriate, reflecting cost breakdown per budget cost categories per sub-program (SHSP, UASI, OPSG) and Management and Administration costs as applicable to align with the SHSP and UASI allocations and OPSG requests.

The SF-424A or SF-424C with the pre-filled requirements can be found with the HSGP NOFO and associated attachments on grants.gov. Adjustments to the SF-424A or SF-424 C may be required after the FY 2022 OPSG allocations are finalized. GPD Grants Management Specialists will contact applicants for any necessary revisions.

SF-424B, Standard Assurances (Non-Construction), submitted via the forms generated by ND Grants
For construction under an award, submit SF-424D, Standard Assurances (Construction), submitted via the forms generated by ND Grants, in addition to or instead of SF-424B
SF-LLL, Disclosure of Lobbying Activities, submitted via the forms generated by ND Grants
Indirect Cost Agreement or Proposal, submitted as an attachment in ND Grants if the budget includes indirect costs and the applicant is required to have an indirect cost rate agreement or proposal. If the applicant does not have or is not required to have an indirect cost rate agreement or proposal, please see Section D.13 of this NOFO, “Funding Restrictions and Allowable Costs,” for further information regarding allowability of indirect costs and whether alternatives to an indirect cost rate agreement or proposal might be

EXHIBIT F
available or contact the relevant FEMA staff identified in Section G of this NOFO, “DHS Awarding Agency Contact Information” for further instructions.

Generally, applicants have to submit either the non-construction forms (i.e., SF424A and SF-424B) or construction forms (i.e., SF-424C and SF-424D), meaning that applicants that only have construction work and do not have any nonconstruction work need only submit the construction forms (i.e., SF-424C and SF424D) and not the non-construction forms (i.e., SF-424A and SF-424B), and vice versa. However, applicants who have both construction and non-construction work under this program need to submit both the construction and non- construction forms.
b. Program-Specific Required Forms and Information
I. IJ Development: SHSP and UASI
As part of the FY 2022 HSGP application process for SHSP and UASI funds, applicants must develop formal IJs that address the proposed investments. Failure to fulfill all of the terms contained in this section will be considered by DHS/FEMA in its evaluation of the effectiveness of the IJs submitted to meet the minimum percent spend requirement for the National Priority Areas. Failure to sufficiently align projects to the National Priority Areas and meet the minimum percent spend requirement will result in funds being placed on hold until those issues are addressed.

FY 2022 SHSP and UASI applications must include one (1) IJ and at least one (1) respective project for each of the four National Priority Areas with a minimum spend requirement (Soft Targets/Crowded Places, Intelligence and Information Sharing, Countering Domestic Violent Extremism, and Community Preparedness and Resilience) identified in this NOFO. Each of these IJs must also meet or exceed the minimum percent spend requirement based on the applicant’s SHSP and UASI allocation stated in this NOFO. All projects associated with the minimum spend of a National Priority Area must be submitted in the same IJ. SAAs may submit complete project-level information at the time of application but are not required to do so at the time of application. However, any SHSP or UASI application that does not include an IJ for each National Priority Area that meets the minimum spend requirement will have that funding placed on hold (up to the National Priority Area minimum percent and up to 30 percent of the total

EXHIBIT F
SHSP or UASI allocations) until those IJs and project-level details that sufficiently address the National Priority Areas are received and approved by DHS/FEMA.

Each IJ must demonstrate how proposed investments:

Support terrorism preparedness; and
Support closing capability gaps or sustaining capabilities identified in the community’s THIRA/SPR process.

Each IJ must explain how the proposed investments will support the applicant’s efforts to:

Prevent a threatened or an actual act of terrorism;
Prepare for all hazards and threats, while explaining the nexus to terrorism preparedness;
Protect citizens, residents, visitors, and assets against the greatest threats and hazards, relating to acts of terrorism; and/or
Respond quickly and equitably to save lives, protect property and the environment, and meet basic human needs in the aftermath of an act of terrorism or other catastrophic incidents.

If not included in the application, SHSP and UASI recipients must submit complete project-level information for each SHSP and UASI IJ as part of the Biannual Strategy Implementation Report (BSIR) due by January 30, 2023. This includes IJs for the National Priority Areas.

DHS/FEMA will evaluate the effectiveness of the projects submitted in support of the National Priority Areas, either at the time of application or as part of the December 2022 BSIR. DHS/FEMA will not reduce FY 2022 HSGP awards based on the effectiveness review but will work with recipients to ensure compliance with the National Priority Area requirements based on the results of the effectiveness review. Recipients and subrecipients will not be permitted to expend funding under the National Priority Areas until the effectiveness of the proposed projects has been reviewed and confirmed by FEMA.

II. Development of Investments and Projects: SHSP and UASI Applicants must propose at least four and may include up to 12 investments.

EXHIBIT F
Within each investment, applicants must propose at least one project to describe the activities they plan to implement with SHSP and UASI funds.

There is no limit to the number of projects that may be submitted.

Required National Priority Area IJs must include the name of the priority in the investment name for easy identification.

All requested funding must be associated with specific projects. For each project, several pieces of information must be provided to submit the project for consideration in the application, including:

Project name;
Project description;
Subrecipient name, if applicable;
Recipient type (e.g., state or local);
Project location (zip code of the primary location of the project); Primary core capability the project supports;
Whether the project activities are shareable and deployable; and Which National Priority Area (if any) the project supports.

Projects should describe how the proposed investment supports closing capability gaps or sustaining capabilities identified in the THIRA/SPR process.

FEMA encourages states to use any DHS provided assessments, such as those performed by DHS’s Protective Security Advisors and Cybersecurity Advisors, when developing their IJs.

III. National Priority Area Investments: SHSP and UASI
States are encouraged to review the Strategic Framework for Countering Terrorism and Targeted Violence when developing investments.

Soft Targets/Crowded Places (3 percent)
Soft targets and crowded places are increasingly appealing to terrorists and other violent extremist actors because of their relative accessibility and the large number of potential targets. This challenge is complicated by the prevalent use of simple tactics and less sophisticated attacks. Segments of our society are inherently open to the general public, and by nature of their purpose do not incorporate strict security measures. Given the increased emphasis by terrorists and other violent extremist actors to leverage less sophisticated methods to inflict harm in public areas, it is vital that the public and private sectors collaborate to

EXHIBIT F
enhance security of locations such as transportation centers, parks, restaurants, shopping centers, special event venues, polling places, and similar facilities.

The malicious use of unmanned aircraft systems poses a threat to the safety and security of the American people, communities, and institutions. Technologies to detect or mitigate unmanned aircraft systems are an allowable use under the HSGP in accordance with the Domestic Counter-Unmanned Aircraft Systems (UAS) National Action Plan. Recipients should ensure that, prior to the testing, acquisition, installation, or use of UAS detection and/or mitigation systems, they seek the advice of counsel experienced with both federal and state criminal, surveillance, and communications laws which may apply to the use of such technologies.

Given the increased risk to soft targets and crowded places, at least one investment must be in support of the state’s and high-risk urban area’s efforts to protect soft targets/crowded places. Additionally, the proposed investment must meet or exceed the FY 2022 national priority percentage for soft targets/crowded places and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments. States are also encouraged to engage DHS’ Protective Security Advisors’ security assessments of soft targets to ensure that recommendations from those assessments are taken into consideration when allocating grant funding.

Additional resources and information regarding securing soft targets and crowded places are available through the Cybersecurity and Infrastructure Security Agency and the National Institute of Standards and Technology.

Information and Intelligence Sharing (3 percent)
Effective homeland security operations rely on access to, analysis of, and the timely sharing of open source, unclassified, and classified information, suspicious activity reports, tips/leads, and actionable intelligence on indicators and behaviors to accurately identify, assess, and mitigate a wide array of threats against the United States, including terrorism, threats to life, targeted violence, and other threats within the DHS mission space. Accordingly, DHS works diligently to enhance intelligence collection, integration, analysis, and information sharing capabilities to ensure partners, stakeholders, and senior leaders receive actionable intelligence and information necessary to inform their decisions and

EXHIBIT F
operations. A critical and statutorily charged mission of DHS is to deliver intelligence and information to federal, state, local, and tribal governments and private sector partners. Cooperation and information sharing among state, federal, and local partners across all areas of the homeland security enterprise, including counterterrorism – including both international and domestic terrorism, cybersecurity, border security, transnational organized crime, immigration enforcement, economic security, and other areas, while upholding privacy, civil rights and civil liberties protections, is critical to homeland security operations and the prevention of, preparation for, protection against, and response to acts of terrorism, and other threats to life and criminal acts of targeted violence.

Given the importance of information sharing and collaboration to effective homeland security solutions, at least one investment must be in support of the state’s and high-risk urban area’s efforts to enhance information sharing and cooperation with DHS and other federal agencies. As noted above, this requirement must include at least one dedicated fusion center project. Additional instructions on development of the fusion center project can be found below.

Applicants must justify persuasively how they will contribute to the information sharing and collaboration purposes of the investment and a culture of national preparedness. Additionally, the proposed investment must meet or exceed the FY 2022 national priority percentage for information sharing and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.

Additional resources and information regarding collaboration and information sharing are available through the Department’s Office of Intelligence and Analysis.

Domestic Violent Extremism (3 percent)
As stated in the October 2020 DHS Homeland Threat Assessment, domestic violent extremists, including ideologically motivated lone offenders and small groups, present the most persistent and lethal terrorist threat to the Homeland.

These violent extremists capitalize on social and political tensions, which have resulted in an elevated threat environment. They utilize social media platforms and other technologies to spread violent extremist ideologies that encourage violence and influence action within the United States. The COVID-19 pandemic has further created an environment that may lead to accelerated mobilization to targeted violence and/or radicalization to domestic terrorism, including leveraging lawful protests to incite violence, intimidate targets, and promote their violent

EXHIBIT F
extremist ideologies.

Given the rise of domestic violent extremism in recent years, at least one investment must be in support of the state’s and high-risk urban area’s efforts to combat the rise, influence, and spread of domestic violent extremism. Additionally, the proposed investment must meet or exceed the FY 2022 national priority percentage for domestic violent extremism and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.

Additional resources and information regarding domestic violent extremism are available through Center for Prevention Programs and Partnerships | Homeland Security (dhs.gov).

Cybersecurity (no minimum percent)
Today’s world is more interconnected than ever before, but with increased connectivity comes increased risk of our adversaries, including terrorists, exploiting cyber vulnerabilities and weaknesses to disrupt our way of life. While not required, applicants are encouraged to submit an investment related to their ongoing or near-term high priority cybersecurity projects. The investment will be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments. Cybersecurity investments must support the security and functioning of critical infrastructure and core capabilities as they relate to preventing, preparing for, protecting against, or responding to acts of terrorism. Recipients and subrecipients of FY 2022 HSGP grant awards will be required to complete the 2022 Nationwide Cybersecurity Review (NCSR), enabling agencies to benchmark and measure progress of improving their cybersecurity posture. The Chief Information Officer (CIO), Chief Information Security Officer (CISO) or equivalent for each recipient should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity professional should complete the assessment. The NCSR is available at no cost to the user and takes approximately 2-3 hours to complete.

The 2022 NCSR is estimated to be open from October 2022 – February 2023.

The NCSR is an annual requirement for recipients and subrecipients of HSGP funds. Additionally, FEMA recognizes that some subawards will not be issued until after the NCSR has closed. In such cases, such subrecipients will be required to complete the first available NCSR offered after the subaward has been issued by the pass-through entity. Although not required by SLTTs that did not receive

EXHIBIT F
HSGP funds, all SLTT agencies with preparedness responsibilities are highly encouraged to participate and complete the NCSR to evaluate their cybersecurity posture. For detailed information and background on the NCSR, please see IB 439.

Additional resources and information regarding cybersecurity are available through the Cybersecurity and Infrastructure Security Agency and the National Institute of Standards and Technology.

Community Preparedness and Resilience (3 percent)
Community organizations are the backbones of American civic life, both during “blue skies” and in the aftermath of terrorist attacks. Community organizations, such as homeless shelters, food banks, public libraries, faith-based institutions, and nonprofit medical providers must have the capabilities to withstand acts of terrorism and provide essential services, especially to members of underserved communities, in the aftermath of an attack. In addition, individual citizens and volunteer responders, such as Community Emergency Response Teams, are often the first on the scene after a terrorist attack. The ability of these volunteers to provide assistance to their fellow citizens prior to the arrival of professional first responders is paramount to a community’s resilience. FEMA’s 2021 National Household Survey recorded an 11% decline in the number of Americans that have taken at least three preparedness actions to bolster individual and household resilience. In addition, the COVID-19 pandemic has placed a significant burden on community-based organizations such as homeless shelters, food banks, public libraries, faith-based institutions, and nonprofit medical providers to continue to provide key services during and after disasters, including acts of terrorism. This National Priority Area will bolster community preparedness and resilience by investing in local, community-driven capabilities.

Additionally, equity in emergency management requires proactively prioritizing actions that reinforce cultural competency, accessibility, and inclusion, as well as reflect the historical context of specific groups of people. To that end, states, territories, and high-risk urban areas are strongly encouraged to explore how SHSP- and UASI-funded activities can address the needs of underserved, at-risk communities to help ensure consistent and systematic, fair, just, and impartial treatment of all individuals before, during, and after a disaster.

EXHIBIT F
The focus on equity and investing in strategies that meet the needs of underserved communities will strengthen the whole of community system of emergency management. Substantial and ongoing prioritization of, and investment in, underserved communities is essential for the entire system to be effective and efficient. Engaging the whole community requires all members of the community to be part of the emergency management team, including representatives of underserved communities, diverse community members, social and community service groups and institutions, faith-based and disability advocacy groups, academia, professional associations, the private and nonprofit sectors, and government agencies that may not traditionally have been directly involved in emergency management. The whole community includes children; older adults; individuals with disabilities and others with access and functional needs; those from religious, racial, and ethnically diverse backgrounds; people with limited English proficiency; and owners of animals including household pets and service animals.

These factors underpin the requirement that at least one investment must be in support of the state’s and urban area’s efforts to address community preparedness and resilience. Additionally, the proposed investment must meet or exceed the FY 2022 national priority percentage for community preparedness and resilience and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.

Additional resources and information regarding community preparedness and resilience are available through Individuals and Communities | FEMA.gov.

Election Security (no minimum percent)
In January 2017, DHS designated the infrastructure used to administer the Nation’s elections as critical infrastructure. This designation recognizes that the United States’ election infrastructure is of such vital importance to the American way of life that its incapacitation or destruction would have a devastating effect on the country. Securing election infrastructure and ensuring an election free from foreign interference are national security priorities. Threats to election systems are constantly evolving, so defending these systems requires constant vigilance, innovation, and adaptation. As such, while not required, applicants are encouraged to submit an investment related to their election security needs.

EXHIBIT F
If submitted, the investment will be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments. Any activities proposed that could be used to suppress voter registration or turnout will not be approved.

Additional resources and information regarding election security are available through the Cybersecurity and Infrastructure Security Agency.

IV. Development of Fusion Center Projects: SHSP and UASI Each applicant must identify a fusion center project that will:

Indicate alignment to a designated Fusion Center; and
Provide both a brief narrative description and funding itemization for the proposed project activities that directly support the designated fusion center.

The descriptive narrative and the financial itemization should align improvement or sustainment requests with fusion center activities as they relate to the Fusion Center Performance Measures found in the Preparedness Grants Manual.

Sample Fusion Center Funding Itemization
A sample project description and funding itemization are below. For the itemized projects, clearly identify the anticipated fusion center performance improvement or sustainment as a result of the proposed funding.

The X Fusion enhancement project will fund:

Salaries, benefits, and training for X number of Fusion Center intelligence analysts
Travel costs associated with fusion center analyst training This project will directly sustain the Center’s current capabilities and performance and directly aligns with performance measures 2022.XXX We anticipate seeing an improvement in the quality and quantity of analytic production and responses to requests for information as a direct result of the funding of this project
The funding itemization for a fusion center project should include the amount and percent of each relevant solution area. As an example:

EXHIBIT F
Solution Area and Amount of Proposed Funding Percent of Proposed Funding Planning: $10,000 2%
Organization: $200,000 48%
Equipment: $200,000 48%
Training: $10,000 2%
Exercises: $0 0%
Total: $420,000
100%
V. Completing IJs in the Grant Reporting Tool (GRT): SHSP and UASI In the Related Documents section of the Grants.gov posting, applicants can find the IJ template and instructions for collecting the required information for investments and projects. Additionally, applicants should utilize the Project Worksheet located in Grants.gov posting to assemble the information required for each project, which will facilitate the input of that information into the GRT.

Applicants must ensure the appropriate National Priority Area “Investment Type” ( Overview Tab – Investment Information Section) is selected for the corresponding National Priority Area.

VI. Development of Concept of Operations for OPSG
As part of the FY 2022 OPSG application process, each eligible local unit of government at the county or federally recognized tribal government level must develop a strategic plan called a Concept of Operations (CONOP)/Application, which is a formal proposal of action to address a specific situation and forms the basis for Operations Orders, in coordination with state and federal law enforcement agencies, to include, but not limited to CBP/USBP. CONOPs that are developed at the county level should be inclusive of city, county, tribal, and other

EXHIBIT F
local law enforcement agencies that are eligible to participate in OPSG operational activities, and the CONOP/Application should describe participating agencies in the Executive Summary.

CONOP/Application details should include the names of the agencies, points of contact, and individual funding requests. All CONOPs/Applications must be developed in collaboration with the local USBP sector office, the SAA, and the local unit of government. Requests for funding in CONOPs/Applications must be based on risks and the operational enforcement support requirements of its corresponding USBP Sector, as well as the national priorities identified below.

USBP Sector offices will forward the CONOPs to USBP Headquarters for vetting and coordination. Applicants will forward corresponding OPSG Applications to the SAA for submission to FEMA. USBP Headquarters will reconcile all submitted CONOPs with the OPSG Applications. FEMA will review and evaluate all CONOPs and OPSG Applications and funding will be allocated based on the review and selection criteria identified in this NOFO.

OPSG Applicants will be required to clearly articulate and identify how the CONOPs will address the national priority identified below:

Information and Intelligence Sharing and Cooperation Effective border security operations rely on access to, analysis of, and the timely sharing of open source, unclassified, and classified information, suspicious activity reports, tips/leads, and actionable intelligence on indicators and behaviors to accurately identify, assess, and mitigate a wide array of threats against the United States, including terrorism, threats to life, targeted violence, and other threats within the DHS mission space. Accordingly, DHS works diligently to enhance intelligence collection, integration, analysis, and information sharing capabilities to ensure partners, stakeholders, and senior leaders receive actionable intelligence and information necessary to inform their decisions and operations. One critical, statutorily required mission of DHS is to deliver intelligence and information to federal, state, local, and tribal governments and private sector partners. Cooperation and information sharing among state, federal, and local partners across all areas of the homeland security enterprise, including both international and domestic terrorism, cybersecurity, transnational organized crime, economic security, border security, immigration enforcement, and other areas, while upholding privacy, civil rights and civil liberties protections, is critical to homeland security operations and the prevention of,

EXHIBIT F
preparation for, protection against, and responding to acts of terrorism, and other threats to life and criminal acts of targeted violence. Given the importance of information sharing and collaboration to effective homeland security solutions, the CONOP must support the recipient’s efforts to enhance information sharing and cooperation with DHS and other federal agencies.

Applicants must justify persuasively how they will contribute to the information sharing and collaboration purposes of the OPSG program and a culture of national preparedness. Additional resources and information regarding collaboration and information sharing are available through the Department’s Office of Intelligence and Analysis.

VII. Detailed Budget
Applicants must provide budget summary worksheets for all funds requested at the time of application. The budget summary worksheets must be complete, reasonable, and cost-effective in relation to the proposed project and should provide the basis of computation of all project-related costs (including management and administrative costs) and any appropriate narrative. FEMA must be able to thoroughly evaluate the projects being submitted based on the information provided. FEMA must be able to determine how much funding is being passed through to subrecipients for each sub-program (UASI, SHSP, OPSG).

Consequently, applicants must provide an appropriate level of detail within the budget summary worksheets to clarify what will be purchased and spent. Sample budget summary worksheets are available on the grants.gov posting for the HSGP in the Related Documents tab and may be used as a guide to assist applicants in the preparation of budgets and budget narratives.

11. Other Submission Requirements
Fusion Center Investments
Of the proposed SHSP- and UASI-funded investments, one single project must be in support of a designated fusion center. Recipients must coordinate with the fusion center when developing a fusion center project prior to submission. See additional information on how to develop the fusion center projects below and in the Preparedness Grants Manual.

EXHIBIT F
Emergency Communications Investments
All emergency communications investments must describe how such activities align with needs identified in their Statewide Communication Interoperability Plan (SCIP). Recipients must coordinate with their Statewide Interoperability Coordinator (SWIC) and/or Statewide Interoperability Governing Body (SIGB) when developing an emergency communications investment prior to submission to ensure the project supports the statewide strategy to improve emergency communications and is compatible and interoperable with surrounding systems.

Effective project alignment will require advance coordination with the SWIC and consultation with governing bodies such as the SIGB or Statewide Interoperability Executive Committee (SIEC), as they serve as the primary steering group for the statewide interoperability strategy. Additionally, recipients should consult subject matter experts serving on governance bodies, such as broadband experts, chief information officers, representatives from utilities, or legal and financial experts, when developing proposals. The investment name must include the words “emergency communications” to easily identify any emergency communications investments.

12. Intergovernmental Review
An intergovernmental review may be required. Applicants must contact their state’s Single Point of Contact (SPOC) to comply with the state’s process under Executive Order 12372 (See https://www.archives.gov/federalregister/codification/executive-order/12372.html; https://www.whitehouse.gov/wpcontent/uploads/2020/04/SPOC-4-13-20.pdf ).

13. Funding Restrictions and Allowable Costs
All costs charged to awards covered by this NOFO must comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements at 2 C.F.R.

Part 200, unless otherwise indicated in the NOFO, the terms and conditions of the award, or the Preparedness Grants Manual. This includes, among other requirements, that costs must be incurred, and products and services must be delivered, within the period of performance of the award. See 2 C.F.R. § 200.403(h) (referring to budget periods, which for FEMA awards under most programs, including this program, is the same as the period of performance).

EXHIBIT F
Federal funds made available through this award may be used for the purpose set forth in this NOFO, the Preparedness Grants Manual, and the terms and conditions of the award and must be consistent with the statutory authority for the award. Award funds may not be used for matching funds for any other federal awards, lobbying, or intervention in federal regulatory or adjudicatory proceedings.

In addition, federal funds may not be used to sue the Federal Government or any other government entity. See the Preparedness Grants Manual for more information on funding restrictions and allowable costs. a. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services
Recipients and subrecipients of FEMA federal financial assistance are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R.

Part 200. Beginning August 13, 2020, the statute – as it applies to FEMA recipients, subrecipients, and their contractors and subcontractors – prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons.

Guidance is available at Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services (Interim) FEMA Policy #405- 143-1, or superseding document.

Additional guidance is available Contract Provisions Guide: Navigating Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards (fema.gov).

Effective August 13, 2020, FEMA recipients and subrecipients may not use any FEMA funds under open or new awards to:

1. Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system;

2. Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or

EXHIBIT F
services as a substantial or essential component of any system, or as critical technology of any system; or

3. Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

I. REPLACEMENT EQUIPMENT AND SERVICES
FEMA grant funding may be permitted to procure replacement equipment and services impacted by this prohibition, provided the costs are otherwise consistent with the requirements of the NOFO and the Preparedness Grants Manual.

II. DEFINITIONS
Per section 889(f)(2)-(3) of the FY 2019 NDAA and 2 C.F.R. § 200.216, covered telecommunications equipment or services means:

1. Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities);

2. For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

3. Telecommunications or video surveillance services provided by such entities or using such equipment; or

4. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the People’s Republic of China.

Examples of the types of products covered by this prohibition include phones, internet, video surveillance, and cloud servers when produced, provided, or used by the entities listed in the definition of “covered telecommunications equipment or services.” See 2 C.F.R. § 200.471.

EXHIBIT F
b. Pre-Award Costs
Pre-award costs are allowable only with the prior written approval of DHS/FEMA and as included in the award agreement. To request pre-award costs, a written request must be included with the application, signed by the AOR of the entity.

The letter must outline what the pre-award costs are for, including a detailed budget break-out of pre-award costs from the post-award costs, and a justification for approval.
c. Management and Administration (M&A) Costs
M&A costs are allowed. Recipients may use a maximum of up to 5% of HSGP funds awarded for their M&A, and any funds retained are to be used solely for M&A purposes associated with the HSGP award. Subrecipients may also use a maximum of up to 5% of the funding passed through by the state solely for M&A purposes associated with the HSGP award. M&A activities are those directly relating to the management and administration of HSGP funds, such as financial management and monitoring. M&A expenses must be based on actual expenses or known contractual costs. M&A requests that are simple percentages of the award, without supporting justification, will not be allowed or considered for reimbursement. A maximum of up to five percent of HSGP funds awarded may be retained by the state, and any funds retained are to be used solely for M&A purposes associated with the HSGP award. Subrecipients may also retain a maximum of up to five percent of the funding passed through by the state solely for M&A purposes associated with the HSGP award.

M&A costs are not operational costs. They are the necessary costs incurred in direct support of the grant or as a consequence of the grant and should be allocated across the entire lifecycle of the grant. Examples include preparing and submitting required programmatic and financial reports, establishing and/or maintaining equipment inventory, documenting operational and equipment expenditures for financial accounting purposes, responding to official informational requests from state and federal oversight authorities, including completing the Civil Rights Evaluation Tool as required by DHS, and grant performance measurement or evaluation activities. Please see the Preparedness Grants Manual for additional information on direct costs.

EXHIBIT F
Recipients or subrecipients may apply or credit M&A funding toward the recipient’s requirement to allocate funding toward the five National Priority Areas. For example, if a recipient spends $5,000 to manage or administer its funding dedicated toward its soft targets/crowded places investment, the recipient may credit that funding toward its requirement to allocate at least 3 percent of its award to the enhancing the protection of soft targets and crowded places National Priority Area.

A state’s HSGP funds for M&A calculation purposes includes the total of its SHSP, UASI, and OPSG awards. While the SAA may retain up to five percent of this total for M&A, the state must still ensure that all subrecipient award amounts meet the mandatory minimum pass-through requirements that are applicable to each HSGP program. To meet this requirement, the percentage of SHSP and UASI funds passed through to local or tribal jurisdictions must be based on the state’s total HSGP award prior to withholding any M&A.

In retaining these funds, states may retain a maximum of 2.5 percent of the OPSG allocation, which must be withheld from the pass-through to each subrecipient county or tribe in an equal percentage. The SAA may also retain additional funding from its SHSP award to manage and administer the OPSG award, but that additional amount is also capped at an amount equal to 2.5 percent of the OPSG award. Examples applying this principle:

SAA 1:

Total award: $6,000,000
SHSP: $1,000,000 OPSG: $2,500,000 UASI: $2,500,000
M&A Maximum: $300,000 (5 percent of $6,000,000)
Maximum M&A for SHSP = $50,000
Maximum M&A for OPSG = $125,000. Of that amount, $62,500 (2.5 percent) may be retained from the OPSG allocation, and the other $62,500 would come from the SHSP allocation. Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond the $50,000 available to manage the SHSP allocation.

Maximum M&A for UASI = $125,000
SAA 2:

EXHIBIT F
Total award: $4,500,000
SHSP: $3,500,000 OPSG: $1,000,000
M&A Maximum: $225,000 (5 percent of $4,500,000)
Maximum M&A for SHSP = $175,000
Maximum M&A for OPSG = $50,000. Of that amount, $25,000 (2.5 percent) may be retained from the OPSG allocation, and the other $25,000 would come from the SHSP allocation. Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond the $175,000 available to manage the SHSP allocation.

HSGP recipients are also reminded that any M&A charged to a recipient’s or subrecipient’s UASI funding must be directly allocable to administration of the UASI grant program and cannot be used to cover M&A costs that are directly allocable to SHSP or OPSG funding. Similarly, any M&A charged to a recipient’s or subrecipient’s SHSP or OPSG funding cannot be used to cover M&A costs directly allocable to UASI funding.

Please note, IB 365: Management and Administration Costs in the Homeland Security Grant Program and DHS/FEMA Policy 207-087-1 do not apply to awards made in FY 2022 under this NOFO. Please also reference IB 416 for additional clarification on OPSG M&A, but to the extent that there is any conflict between IB 416 and this NOFO, the requirements of this NOFO will apply to FY 2022 awards made under this NOFO.

D. Indirect Facilities & Administrative (F&A) Costs
Indirect costs are allowable under this program as described in 2 C.F.R. Part 200, including 2 C.F.R. § 200.414. Applicants with a current negotiated indirect cost rate agreement that desire to charge indirect costs to an award must provide a copy of their negotiated indirect cost rate agreement at the time of application. Not all applicants are required to have a current negotiated indirect cost rate agreement. Applicants that are not required by 2 C.F.R. Part 200 to have a negotiated indirect cost rate agreement but are required by 2 C.F.R. Part 200 to develop an indirect cost rate proposal must provide a copy of their proposal at the time of application. Applicants who do not have a current negotiated indirect cost rate agreement (including a provisional rate) and wish to charge the de minimis rate must reach out to the FEMA Grants Management Specialist for further

EXHIBIT F
instructions. Applicants who wish to use a cost allocation plan in lieu of an indirect cost rate must also reach out to the FEMA Grants Management Specialist for further instructions. Post-award requests to charge indirect costs will be considered on a case-by-case basis and based upon the submission of an agreement or proposal as discussed above or based upon on the de minimis rate or cost allocation plan, as applicable.

E. Funds Transfer Restriction
The recipient is prohibited from transferring funds between programs (includes SHSP, UASI, and OPSG). Recipients can submit an investment/project where funds come from multiple funding sources (e.g., SHSP and UASI), however, recipients are not allowed to divert funding from one program to another due to the risk-based funding allocations, which were made at the discretion of DHS/FEMA.

F. Other Direct Costs
I. Planning
Planning costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

II. Organization
Organization costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

III. Equipment
Equipment costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

General Purpose Equipment HSGP allows expenditures on general purpose equipment if it aligns to and supports one or more core capabilities identified in the Goal and has a nexus to terrorism preparedness. General purpose equipment, like all equipment funded under the HSGP, must be sharable through the EMAC3 and allowable under 6 U.S.C. § 609, and any other applicable provision of the Homeland Security Act of 2002, as amended.

EXHIBIT F
Examples of such general-purpose equipment may include:

Law enforcement vehicles;
Emergency medical services (EMS) equipment and vehicles; Fire service equipment and vehicles, to include hose, pump accessories, and foam concentrate for specialized CBRNE response;
Interoperability of data systems, such as computer aided dispatch (CAD) and record management systems (RMS); and
Office equipment for staff4 engaged in homeland security program activity.

Controlled Equipment For decades, the federal government has provided equipment to state, local, and tribal law enforcement agencies (LEAs) through federal grants. Some federal grant programs have assisted LEAs as they carry out their critical missions to keep the American people safe. The equipment acquired by LEAs through these programs includes administrative equipment, such as office furniture and computers. Some federal grant programs also may include military and military-styled equipment, firearms, and tactical vehicles provided by the federal government, including property covered under 22 C.F.R. Part 121 and 15 C.F.R. Part 774 (collectively, "controlled equipment").

However, not all equipment that is considered controlled equipment is allowable under the HSGP. As discussed below, certain equipment is “prohibited” and is not allowable under HSGP. For some controlled equipment that is allowable under the HSGP, additional documentation, justifications, reviews, and approvals are required, including but not limited to proof of policies and procedures to safeguard individuals’ privacy, civil rights, and civil liberties.

DHS/FEMA will continue to collaborate with federal agency partners to ensure that there is a consistent and reasonable approach to the restrictions placed on controlled equipment expenditures while continuing to support these investments when there is a justifiable need. Further, DHS/FEMA will continue to maintain an awareness of the evolving policy developments related to controlled equipment expenditures and keep grant recipients up to date on future developments.

Grant funds under this program may not be used for the purchase of equipment not approved by DHS/FEMA. The purchase of tracked armored vehicles, camouflage uniforms, weapons and weapons accessories, including ammunition, is not allowed with HSGP funds. Grant funds under this program must also comply with IB 426 and may not be used for the purchase of the following equipment: 1) firearms; 2) ammunition; 3) grenade launchers; 4) bayonets; or 5) weaponized

EXHIBIT F
aircraft, vessels, or vehicles of any kind with weapons installed.

IV. Training
Training costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

V. Exercises
Exercise costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

VI. Personnel
Personnel hiring, overtime, and backfill expenses are permitted under this grant to perform allowable HSGP planning, organization, training, exercise, and equipment activities. Under OPSG, overtime costs are allowable only in so far as they meet the intent of the program. All recipients and subrecipients of HSGP funds, including SHSP, UASI, and OPSG allocations, may not use more than 50 percent of their awards to pay for personnel activities unless a waiver is approved by FEMA. For more information on the 50 percent personnel cap, please see FEMA IB 421b, Clarification on the Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2008 (Public Law 110-412) – the PRICE Act. Please see the Preparedness Grants Manual for more information.

VII. Operational Overtime
Operational overtime costs are allowed under this program. Prior to use of funds for operational overtime, recipients must receive approval from DHS/FEMA.

Operational overtime costs are also subject to the 50 percent personnel cap.

Please see the Preparedness Grants Manual for more information.

VIII. Travel
Domestic travel costs are allowed under this program, as provided for in this NOFO and in the Preparedness Grants Manual. International travel is not an allowable cost under this program unless approved in advance by DHS/FEMA.

EXHIBIT F
IX. Construction and Renovation
Construction and renovation costs to achieve capability targets related to preventing, preparing for, protecting against, or responding to acts of terrorism are allowed under this program. For construction and renovation costs to be allowed, they must be specifically approved by DHS/FEMA in writing prior to the use of any program funds. Applicants must use the Environmental Planning and Historical Preservation (EHP) approval process. Limits on the total amount of grant funding that may be used for construction or renovation may apply. Additionally, recipients are required to submit SF-424C and SF-424D. Please see the Preparedness Grants Manual for more information.

X. Maintenance and Sustainment
Maintenance- and sustainment-related costs, such as maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees, are allowable.

Please see the Preparedness Grants Manual for more information.

XI. Critical Emergency Supplies
Critical emergency supplies are allowed under this program. Please see the Preparedness Grants Manual for more information.

XII. Secure Identification
Secure Identification costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

Allowable Cost Matrix
The following matrix provides allowable cost activities that fall under each of the cost categories noted above. Recipients and subrecipients must follow all applicable requirements in 2 C.F.R. Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

HSGP funds may be used to cover the costs for evaluating the impact of these grants on the state or urban area’s core capabilities and capability gaps. This list is not exhaustive, therefore, if there are any questions regarding allowable costs,

EXHIBIT F
please contact the appropriate HQ FEMA Preparedness Officer. For additional information on allowable costs, see the Preparedness Grants Manual.

TABLE
[1] Except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time. [2] This applies to all homeland security personnel and is not limited to M&A staff, and costs are to be captured outside the cap on M&A costs E. Application Review Information

1. Application Evaluation Criteria
a. Programmatic Criteria
I. Risk Methodology
The risk methodology determines the relative risk of terrorism faced by a given area considering the potential risk of terrorism to people, critical infrastructure, and economic security. The analysis includes, but is not limited to, threats from violent domestic extremists, international terrorist groups, and individuals inspired by terrorists abroad. See the Preparedness Grants Manual for additional information on the risk methodology.

NOTE: The THIRA/SPR process is separate from the risk methodology and its results do not affect grant allocations.

The Risk Methodology is used to inform allocations under HSGP. For more information on the SHSP, UASI, and OPSG allocation processes, please see Section B.1 of this NOFO, “Available Funding for the NOFO.” II. Application Evaluation Criteria
FEMA will evaluate the FY 2022 HSGP applications for completeness, adherence to programmatic guidelines, and anticipated effectiveness of the proposed investments. FEMA’s review will include verification that each IJ and project:

EXHIBIT F
Aligns with at least one core capability identified in the Goal; Demonstrates how investments support closing capability gaps or sustaining capabilities identified in the THIRA/SPR process; and
Supports a NIMS-typed resource and whether those assets are deployable/shareable to support emergency or disaster operations per existing EMAC agreements.

In addition to the above, FEMA will evaluate whether proposed projects are: 1) both feasible and effective at reducing the risks for which the project was designed; and 2) able to be fully completed within the three-year period of performance. FEMA will use the information provided in the application and after the submission of the first BSIR to determine the feasibility and effectiveness of a grant project. To that end, IJs should include:

An explanation of how the proposed project(s) will achieve objectives as identified in the SPR, including expected long-term impact where applicable, and which core capability gap(s) it helps to close and how; A summary of the status of planning and design efforts accomplished to date (e.g., included in a capital improvement plan); and
A project schedule with clear milestones.

Recipients are expected to conform, as applicable, with accepted engineering practices, established codes, standards, modeling techniques, and best practices, and participate in the development of case studies demonstrating the effective use of grant funds, as requested.

FEMA will also review any submitted National Priority Area-aligned IJs and projects to ensure they meet the minimum spend requirements. Additional information on how the National Priority Area IJs and projects will be reviewed for effectiveness is included in the Review and Selection Process section below. b. Financial Integrity Criteria
Prior to making a federal award, FEMA is required by 31 U.S.C. § 3354, as enacted by the Payment Integrity Information Act of 2019, Pub. L. No. 116-117 (2020); 41 U.S.C. § 2313; and 2 C.F.R. § 200.206 to review information available through any Office of Management and Budget (OMB)-designated repositories of governmentwide eligibility qualification or financial integrity information, including

EXHIBIT F
whether the applicant is suspended or debarred.

FEMA may also pose additional questions to the applicant to aid in conducting the pre-award risk review. Therefore, application evaluation criteria may include the following risk-based considerations of the applicant:

1. Financial stability.

2. Quality of management systems and ability to meet management standards.

3. History of performance in managing federal award.

4. Reports and findings from audits.

5. Ability to effectively implement statutory, regulatory, or other requirements. c. Supplemental Financial Integrity Criteria and Review Prior to making a federal award where the anticipated total federal share will be greater than the simplified acquisition threshold, currently $250,000:

1. FEMA is required to review and consider any information about the applicant, including information on the applicant’s immediate and highestlevel owner, subsidiaries, and predecessors, if applicable, that is in the designated integrity and performance system accessible through the System for Award Management (SAM), which is currently the Federal Awardee Performance and Integrity Information System (FAPIIS).

2. An applicant, at its option, may review information in FAPIIS and comment on any information about itself that a federal awarding agency previously entered.

3. FEMA will consider any comments by the applicant, in addition to the other information in FAPIIS, in making a judgment about the applicant’s integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in 2 C.F.R. § 200.206.

2. Review and Selection Process
I. SHSP and UASI
All proposed investments will undergo a federal review by DHS/FEMA to verify compliance with all administrative and eligibility criteria identified in the NOFO.

EXHIBIT F
The federal review will be conducted by FEMA HQ Preparedness Officers. FEMA HQ Preparedness Officers will use a checklist to verify compliance with all administrative and eligibility criteria identified in the NOFO. Recipients must be able to demonstrate how investments support closing capability gaps or sustaining capabilities identified in the THIRA/SPR process. IJs will be reviewed at both the investment and project level.

Emergency communications investments will be jointly reviewed by FEMA and the DHS Emergency Communications Division (ECD) to verify compliance with SAFECOM guidance. FEMA and ECD will coordinate directly with the recipient on any compliance concerns and will provide technical assistance as necessary to help ensure full compliance.

Additional Effectiveness Evaluation Criteria for the National Priority Areas FEMA will evaluate the FY 2022 HSGP IJs and projects submitted in support of the National Priority Areas for anticipated effectiveness. FEMA’s review will include verification that each IJ or project meets the National Priority Area required spend percentages.

Cybersecurity investments will be reviewed by DHS/FEMA, CISA, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO.

Soft Targets/Crowded Places investments will be reviewed by DHS/FEMA, CISA, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO.

Information Sharing and Cooperation Investments will be reviewed by DHS/FEMA, DHS Office of Intelligence and Analysis, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the criteria set forth in this NOFO.

For additional information on Fusion Center requirements, please see the Preparedness Grants Manual.

EXHIBIT F
Domestic violent extremism investments will be reviewed by DHS/FEMA, DHS Office of Intelligence and Analysis, DHS Center for Prevention Programs and Partnerships, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the scoring criteria set forth in this NOFO.

Community preparedness and resilience investments will be reviewed by DHS/FEMA and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the scoring criteria set forth in this NOFO.

Election security investments will be reviewed by DHS/FEMA, CISA, and other DHS components as appropriate, for compliance with purposes and requirements of the priority investment area. Proposed investments will be reviewed for effectiveness using the scoring criteria set forth in this NOFO.

FEMA will determine whether the proposed approach is clear, logical, and reasonable to address the priority areas of interest and contribute to a culture of national preparedness. This includes factors such as the objectives and strategies proposed to address the priority area, how the objectives and strategies overcome legal, political, or practical obstacles to reduce overall risk, the process and criteria to select additional relevant projects, and the approach to monitor awards to satisfy the funding percentage allocations.

For applicants that elect to submit IJs and project-level details for the National Priority Areas at the time of application, effectiveness will be evaluated prior to award. If the projects are found to not sufficiently align with the National Priority Area(s), applicants may have funds placed on hold (up to 30 percent) until the projects are revised to satisfactorily address the National Priority Areas.

For applicants that elect to submit IJs and project-level details for the National Priority Areas as part of the December 2022 BSIR, they will have funds placed on hold in the amount of 30 percent. The hold will be released only after their December 2022 BSIR submission has been reviewed, and projects related to the National Priority Areas deemed in alignment by DHS/FEMA.

SAAs are still required to meet pass-through requirements even if funds are on hold related to the National Priority Areas.

EXHIBIT F
To that end, IJs should include:

How the proposed investment addresses the National Priority Area; An explanation of how the proposed projects were selected and will achieve objectives and strategies to build or sustain the core capability gaps identified in the SPR, including expected long-term impact where applicable; A summary of the collaboration efforts to prevent, prepare for, protect against, and respond to acts of terrorism as well as anticipated outcomes of the project.

For FY 2022 SHSP and UASI investments and projects related to the National Priority Areas, effectiveness will be evaluated based on the following five factors:

Investment Strategy (40%): Proposals will be evaluated based on the quality and extent to which applicants describe an effective strategy that demonstrates that proposed projects support the program objective of preventing, preparing for, protecting against, and responding to acts of terrorism, to meet its target capabilities, and otherwise reduce the overall risk to the high-risk urban area, the state, or the Nation.

Budget (20%): Proposals will be evaluated based on the extent to which applicants describe a budget plan for each investment demonstrating how the applicant will maximize cost effectiveness of grant expenditures.

Impact/Outcomes (40%): Proposals will be evaluated on how this investment helps the jurisdiction close capability gaps identified in its SPR and addresses the relevant National Priority Area outlined in this NOFO. Further, proposals will be evaluated on their identification and estimated improvement of core capability(ies), the associated standardized target(s) that align with their proposed investment, and the ways in which the applicant will measure and/or evaluate improvement.

Past Performance (additional consideration): Proposals will be evaluated based on the applicants demonstrated capability to execute the proposed investments. In evaluating applicants under this factor FEMA will consider the information provided by the applicant and may also consider relevant information from other sources.

II. OPSG

EXHIBIT F
Applications will be reviewed by the SAA and USBP Sector Headquarters for completeness and adherence to programmatic guidelines and evaluated for anticipated feasibility, need, and impact of the Operations Orders. For more information on Operations Orders and other requirements of OPSG, see the Preparedness Grants Manual.

DHS/FEMA will verify compliance with all administrative and eligibility criteria identified in the NOFO and required submission of Operations Orders and Inventory of Operations Orders by the established due dates. DHS/FEMA and USBP will use the results of both the risk analysis and the federal review by DHS/FEMA to make recommendations for funding to the Secretary of Homeland Security.

FY 2022 OPSG funds will be allocated among the eligible jurisdictions based on risk-based prioritization using the OPSG Risk Assessment described above. Final funding allocations are determined by the Secretary of Homeland Security, who may consider information and input from various law enforcement offices or subject-matter experts within the Department. Factors considered include, but are not limited to threat, vulnerability, miles of the border, and other border-specific law enforcement intelligence, as well as the feasibility of FY 2022 Operations Orders to designated localities within border states and territories.

F. Federal Award Administration Information

1. Notice of Award
Before accepting the award, the AOR and recipient should carefully read the award package. The award package includes instructions on administering the grant award and the terms and conditions associated with responsibilities under federal awards. Recipients must accept all conditions in this NOFO and the Preparedness Grants Manual as well as any specific terms and conditions in the Notice of Award to receive an award under this program.

See the Preparedness Grants Manual for information on Notice of Award.

2. Pass-Through Requirements

EXHIBIT F
Awards made to the SAA for HSGP carry additional statutorily mandated passthrough requirements. Pass-through is defined as an obligation on the part of the SAA to make funds available to local units of government, combinations of local units, tribal governments, or other specific groups or organizations. These entities are defined at 6 U.S.C. § 101(13) as:

A county, municipality, city, town, township, local public authority, school district, special district, intrastate district, council of governments (regardless of whether the council of governments is incorporated as a nonprofit corporation under State law), regional or interstate government entity, or agency or instrumentality of a local government.

An Indian tribe or authorized tribal organization, or in Alaska a Native village or Alaska Regional Native Corporation.

A rural community, unincorporated town or village, or other public entity.

Four criteria must be met to pass-through grant funds:

The SAA must make a firm written commitment to passing through grant funds to subrecipients;
The SAA’s commitment must be unconditional (i.e., no contingencies for the availability of SAA funds);
There must be documentary evidence (i.e., award document, terms, and conditions) of the commitment; and
The award terms must be communicated to the subrecipient.

Timing and Amount
The SAA must pass-through at least 80 percent of the funds awarded under SHSP and UASI to the above-defined local or tribal units of government within 45 calendar days of receipt of the funds. “Receipt of the funds” occurs either when the SAA accepts the award or 15 calendar days after the SAA receives notice of the award, whichever is earlier.

SAAs are sent notification of HSGP awards via the GPD’s ND Grants system. If an SAA accepts its award within 15 calendar days of receiving notice of the award in the ND Grants system, the 45 calendar days pass-through period will start on the date the SAA accepted the award. Should an SAA not accept the HSGP award within 15 calendar days of receiving notice of the award in the ND Grants

EXHIBIT F
system, the 45 calendar days pass-through period will begin 15 calendar days after the award notification is sent to the SAA via the ND Grants system.

It is important to note that the period of performance start date does not directly affect the start of the 45 calendar days pass-through period. For example, an SAA may receive notice of the HSGP award on August 25, 2022, while the period of performance dates for that award are September 1, 2022, through August 31, 2025. In this example, the 45-day pass-through period will begin on the date the SAA accepts the HSGP award or September 9, 2022 (15 calendar days after the SAA was notified of the award), whichever date occurs first. The period of performance start date of September 1, 2022, would not affect the timing of meeting the 45-calendar day pass-through requirement.

Other SHSP and UASI Pass-Through Requirements
The signatory authority of the SAA must certify in writing to DHS/FEMA that passthrough requirements have been met. A letter of intent (or equivalent) to distribute funds is not considered sufficient. A letter of intent is not a firm commitment and if issued before FEMA makes the award, then a letter of intent is also not unconditional since it is inherently conditioned on receipt of funds.

The pass-through requirement does not apply to SHSP awards made to the District of Columbia, Guam, American Samoa, the U.S. Virgin Islands, or the Commonwealth of the Northern Mariana Islands. The Commonwealth of Puerto Rico is required to comply with the pass-through requirement, and its SAA must also obligate at least 80 percent of the funds to local units of government within 45 calendar days of receipt of the funds.

Under SHSP, the SAA may retain more than 20 percent of funding for expenditures made by the state on behalf of the local unit(s) of government, such as expenditures by the state in order to pass through goods or services to local unit(s) of government in lieu of cash. This may occur only with the written consent, such as a Memorandum of Understanding, between the SAA and the local unit(s) of government. Separate written consent is necessary for each local unit of government in which more than 20 percent of funding is retained on their behalf by the state. The written consent must specify the amount of funds to be retained and the intended use of funds, including whether any goods or services will be passed through in lieu of cash. It must also be signed by authorized representatives of

EXHIBIT F
both the state and the local unit of government.

States shall review their written consent agreements yearly and ensure that they are still valid. If a written consent agreement is already in place from previous fiscal years, DHS/FEMA will continue to recognize it for FY 2022, unless the written consent review indicates the local government is no longer in agreement. If modifications to the existing agreement are necessary, the SAA should contact their assigned FEMA HQ Preparedness Officer.

However, even if a written consent agreement is in place from previous fiscal years, the SAA must still initially carry out the pass-through documentation for its FY 2022 award and comply with the four pass-through criteria described above before the written consent agreement can take effect for purposes of the FY 2022 funding.

Additional OPSG Requirements
The recipient is prohibited from obligating or expending funds provided through this award until each unique and specific county-level or equivalent Operational Order/Fragmentary Operations Order budget has been reviewed and approved through an official electronic mail notice issued by DHS/FEMA removing this special programmatic condition.

3. Administrative and National Policy Requirements
In addition to the requirements in this section and elsewhere in this NOFO, FEMA may place specific terms and conditions on individual awards in accordance with 2 C.F.R. Part 200.

In addition to the information regarding DHS Standard Terms and Conditions and Ensuring the Protection of Civil Rights, see the Preparedness Grants Manual for additional information on administrative and national policy requirements, including the following:

Environmental Planning and Historic Preservation (EHP) Compliance FirstNet
National Incident Management System (NIMS) Implementation SAFECOM Guidance on Emergency Communications Grants

EXHIBIT F
a. DHS Standard Terms and Conditions
All successful applicants for DHS grant and cooperative agreements are required to comply with DHS Standard Terms and Conditions, which are available online at: DHS Standard Terms and Conditions.

The applicable DHS Standard Terms and Conditions will be those in effect at the time the award was made. What terms and conditions will apply for the award will be clearly stated in the award package at the time of award. b. Ensuring the Protection of Civil Rights
As the Nation works towards achieving the National Preparedness Goal, it is important to continue to protect the civil rights of individuals. Recipients and subrecipients must carry out their programs and activities, including those related to the building, sustainment, and delivery of core capabilities, in a manner that respects and ensures the protection of civil rights for protected populations.

Federal civil rights statutes, such as Section 504 of the Rehabilitation Act of 1973 and Title VI of the Civil Rights Act of 1964, along with DHS and FEMA regulations, prohibit discrimination on the basis of race, color, national origin, sex, religion, age, disability, limited English proficiency, or economic status in connection with programs and activities receiving federal financial assistance from FEMA.

Recipients must complete the DHS Civil Rights Evaluation Tool within 30 days of receipt of the Notice of Award. Information about this requirement and a fuller list of the civil rights provisions that apply to recipients can be found in the DHS Standard Terms and Conditions of Award. Additional information on civil rights provisions is available at https://www.dhs.gov/civil-rights-resources-recipients-dhsfinancial-assistance and https://www.fema.gov/about/offices/equal-rights/civilrights.

Monitoring and oversight requirements in connection with recipient compliance with federal civil rights laws are also authorized pursuant to 44 C.F.R. Part 7.

In accordance with civil rights laws and regulations, recipients and subrecipients must ensure the consistent and systematic fair, just, and impartial treatment of all individuals, including individuals who belong to underserved communities that

EXHIBIT F
have been denied such treatment.
c. Environmental Planning and Historic Preservation (EHP) Compliance As a federal agency, FEMA is required to consider the effects of its actions on the environment and historic properties to ensure that all activities and programs funded by FEMA, including grant-funded projects, comply with federal EHP laws, Executive Orders, regulations, and policies, as applicable.

FEMA grant funding for new construction or substantial improvement must comply with Executive Order (EO) 14030, Climate-Related Financial Risk and applicable FEMA implementing policies in place at the time of disbursement, including FEMA Policy #-206-21-0003, Partial Implementation of the Federal Flood Risk Management Standard for Hazard Mitigation Assistance Programs (Interim) (fema.gov) or superseding policies.

Recipients and subrecipients proposing projects that have the potential to impact the environment, including, but not limited to, the construction of communication towers, modification or renovation of existing buildings, structures, and facilities, or new construction including replacement of facilities, must participate in the FEMA EHP review process. The EHP review process involves the submission of a detailed project description along with any supporting documentation requested by FEMA in order to determine whether the proposed project has the potential to impact environmental resources or historic properties.

In some cases, FEMA is also required to consult with other regulatory agencies and the public in order to complete the review process. Federal law requires EHP review to be completed before federal funds are released to carry out proposed projects. FEMA may not be able to fund projects that are not incompliance with applicable EHP laws, Executive Orders, regulations, and policies.

DHS and FEMA EHP policy is found in directives and instructions available on the FEMA.gov EHP page, the FEMA website page that includes documents regarding EHP responsibilities and program requirements, including implementation of the National Environmental Policy Act and other EHP regulations and Executive Orders.

EXHIBIT F
The GPD EHP screening form is located at https://www.fema.gov/medialibrary/assets/documents/90195. Additionally, all recipients under this funding opportunity are required to comply with the FEMA GPD EHP Policy Guidance, FEMA Policy #108-023-1, available at https://www.fema.gov/medialibrary/assets/documents/85376. d. National Incident Management System (NIMS) Implementation If an entity uses HSGP funding to support emergency communications investments, the following requirements shall apply to all such grant-funded communications investments in support of the emergency communications priorities and recognized best practices:

The signatory authority for the SAA must certify in writing to DHS/FEMA their compliance with the SAFECOM Guidance on Emergency Communications Grants. The certification letter should be coordinated with the SWIC for each state and must be uploaded to ND Grants at the time of the first Program Performance Report submission.

All states and territories must designate a full-time SWIC who has the authority and resources to actively improve interoperability with emergency management and response agencies across all levels of government, to include establishing statewide plans, policies, and procedures, and coordinating decisions on communications investments funded through federal grants. Note that the designated full-time SWIC may also be the state’s or territory’s cybersecurity point of contact. SWIC status information will be maintained by CISA and will be verified by FEMA GPD through programmatic monitoring activities.

By the period of performance end date, all states and territories must update the SCIP, with a focus on communications resilience/continuity, to include assessment and mitigation of all potential risks identified in the SCIP: natural disasters, accidental damage (human failures), intentional damage (sabotage, terrorism), cybersecurity, etc. Following the initial update, the SCIP should be updated on an annual basis. SCIP status information will be maintained by CISA and will be verified by FEMA GPD through programmatic monitoring activities.

EXHIBIT F
All states and territories must test their emergency communications capabilities and procedures (as outlined in their operational communications plans) in conjunction with regularly planned exercises (separate/addition emergency communications exercises are not required). Exercises should be used to both demonstrate and validate skills learned in training and to identify gaps in capabilities. Resilience and continuity of communications should be tested during training and exercises to the greatest extent possible. Further, exercises should include participants from multiple jurisdictions, disciplines, and levels of government and include emergency management, emergency medical services, law enforcement, interoperability coordinators, public health officials, hospital officials, officials from colleges and universities, and other disciplines and private sector entities, as appropriate. Findings from exercises should be used to update programs to address gaps in emergency communications as well as emerging technologies, policies, and partners. Recipients are encouraged to increase awareness and availability of emergency communications exercise opportunities across all levels of government.

States, territories, and other eligible grant recipients are advised that HSGP funding may be used to support communications planning (including the cost of hiring a SWIC, participation in governance bodies and requirements delineated above), training, exercises, and equipment costs. Costs for transitioning to the FirstNet network may also be eligible. More information regarding FirstNet can be found in the Preparedness Grants Manual.

4. Reporting
Recipients are required to submit various financial and programmatic reports as a condition of award acceptance. Future awards and funds drawdown may be withheld if these reports are delinquent.

See the Preparedness Grants Manual for information on reporting requirements.

5. Monitoring and Oversight
Per 2 C.F.R. § 200.337, FEMA, through its authorized representatives, has the right, at all reasonable times, to make site visits or conduct desk reviews to review project accomplishments and management control systems to review award progress and to provide any required technical assistance. During site visits or

EXHIBIT F
desk reviews, FEMA will review recipients’ files related to the award. As part of any monitoring and program evaluation activities, recipients must permit FEMA, upon reasonable notice, to review grant-related records and to interview the organization’s staff and contractors regarding the program.

Recipients must respond in a timely and accurate manner to FEMA requests for information relating to the award.

See the Preparedness Grants Manual for information on monitoring and oversight.

G. DHS Awarding Agency Contact Information

1. Contact and Resource Information
a. Program Office Contact
FEMA has assigned state-specific Preparedness Officers for the HSGP. If you do not know your Preparedness Officer, please contact the Centralized Scheduling and Information Desk (CSID) by phone at (800) 368-6498 or by email at [email protected], Monday through Friday, 9:00 AM – 5:00 PM ET. b. Centralized Scheduling and Information Desk (CSID)
CSID is a non-emergency comprehensive management and information resource developed by FEMA for grants stakeholders. CSID provides general information on all FEMA grant programs and maintains a comprehensive database containing key personnel contact information at the federal, state, and local levels. When necessary, recipients will be directed to a federal point of contact who can answer specific programmatic questions or concerns.

CSID can be reached by phone at (800) 368-6498 or by e-mail at [email protected], Monday through Friday, 9:00 AM – 5:00 PM ET. c. Grant Programs Directorate (GPD) Award Administration Division

EXHIBIT F
GPD’s Award Administration Division (AAD) provides support regarding financial matters and budgetary technical assistance. Additional guidance and information can be obtained by contacting the AAD’s Help Desk via e-mail at ASK[email protected]. d. Equal Rights
The FEMA Office of Equal Rights (OER), in coordination with the DHS Office for Civil Rights and Civil Liberties, is responsible for compliance with and enforcement of federal civil rights obligations in connection with programs and services conducted by FEMA and recipients of FEMA financial assistance. All inquiries and communications about federal civil rights compliance for FEMA grants under this NOFO should be sent to [email protected]. e. Environmental Planning and Historic Preservation
GPD’s EHP Team provides guidance and information about the EHP review process to recipients and subrecipients. All inquiries and communications about projects under this NOFO or the EHP review process, including the submittal of EHP review materials, should be sent to [email protected].

2. Systems Information
a. Grants.gov
For technical assistance with Grants.gov, call the customer support hotline 24 hours per day, 7 days per week (except federal holidays) at (800) 518-4726 or email at [email protected]. b. Non-Disaster (ND) Grants
For technical assistance with the ND Grants system, please contact the ND Grants Helpdesk at [email protected] or (800) 865-4076, Monday through Friday, 9:00 AM – 6:00 PM ET. User resources are available at https://www.fema.gov/grants/guidance-tools/non- disaster-grants-managementsystem

EXHIBIT F
c. Payment and Reporting System (PARS)
FEMA uses the Payment and Reporting System (PARS) for financial reporting, invoicing, and tracking payments. FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of payment to recipients. To enroll in the DD/EFT, recipients must complete a Standard Form 1199A, Direct Deposit Form. If you have questions about the online system, please call the Customer Service Center at (866) 927-5646 or email [email protected].

H. Additional Information
GPD has developed the Preparedness Grants Manual to guide applicants and recipients of grant funding on how to manage their grants and other resources.

Recipients seeking guidance on policies and procedures for managing preparedness grants should reference the Preparedness Grants Manual for further information. Examples of information contained in the Preparedness Grants Manual include:

Actions to Address Noncompliance
Audits
Case Studies and Use of Grant-Funded Resources During Real-World Incident Operations
Community Lifelines
Conflicts of Interest in the Administration of Federal Awards and Subawards Disability Integration
National Incident Management System
Payment Information
Period of Performance Extensions
Procurement Integrity
Record Retention
Whole Community Preparedness
Other Post-Award Requirements

1. Termination Provisions
FEMA may terminate a federal award in whole or in part for one of the following reasons. FEMA and the recipient must still comply with closeout requirements at 2

EXHIBIT F
C.F.R. §§ 200.344-200.345 even if an award is terminated in whole or in part. To the extent that subawards are permitted under this NOFO, pass-through entities should refer to 2 C.F.R. §200.340 for additional information on termination regarding subawards.
a. Noncompliance
If a recipient fails to comply with the terms and conditions of a federal award, FEMA may terminate the award in whole or in part. If the noncompliance can be corrected, FEMA may first attempt to direct the recipient to correct the noncompliance. This may take the form of a Compliance Notification. If the noncompliance cannot be corrected or the recipient is non- responsive, FEMA may proceed with a Remedy Notification, which could impose a remedy for noncompliance per 2 C.F.R. § 200.339, including termination. Any action to terminate based on noncompliance will follow the requirements of 2 C.F.R. §§ 200.341-200.342 as well as the requirement of 2 C.F.R. § 200.340(c) to report in FAPIIS the recipient’s material failure to comply with the award terms and conditions. See also the section on Actions to Address Noncompliance in this NOFO or in the Preparedness Grants Manual.
b. With the Consent of the Recipient
FEMA may also terminate an award in whole or in part with the consent of the recipient, in which case the parties must agree upon the termination conditions, including the effective date, and in the case of partial termination, the portion to be terminated.
c. Notification by the Recipient
The recipient may terminate the award, in whole or in part, by sending written notification to FEMA setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. In the case of partial termination, FEMA may determine that a partially terminated award will not accomplish the purpose of the federal award, so FEMA may terminate the award in its entirety. If that occurs, FEMA will follow the requirements of 2 C.F.R. §§ 200.341-200.342 in deciding to fully terminate the award.

EXHIBIT F

2. Program Evaluation
Recipients and subrecipients are encouraged to incorporate program evaluation activities from the outset of their program design and implementation to meaningfully document and measure their progress towards meeting an agency priority goal(s). Title I of the Foundations for Evidence-Based Policymaking Act of 2018 (Evidence Act), Pub. L. No. 115-435 (2019) urges federal awarding agencies and federal assistance recipients and subrecipients to use program evaluation as a critical tool to learn, to improve equitable delivery, and to elevate program service and delivery across the program lifecycle. Evaluation means “an assessment using systematic data collection and analysis of one or more programs, policies, and organizations intended to assess their effectiveness and efficiency.” Evidence Act § 101 (codified at 5 U.S.C. § 311). Evaluation costs are allowable costs (either as direct or indirect), unless prohibited by statute or regulation.

3. Period of Performance Extensions
Extensions to the period of performance (POP) for this program are allowed.

Extensions to the POP identified in the award will only be considered through formal, written requests to the recipient’s FEMA Preparedness Officer and must contain specific and compelling justifications as to why an extension is required.

Recipients are advised to coordinate with the FEMA Preparedness Officer as needed when preparing an extension request. Please see the Preparedness Grants Manual for more information.

Footnotes

1. Strategic Intelligence Assessment and Data on Domestic Terrorism, Federal Bureau of Investigation and Department of Homeland Security, May 2021.

2. Including assessment of critical infrastructure system vulnerabilities and plans to reduce consequences of disruptions, using the Infrastructure Resilience Planning Framework and Regional Resiliency Assessment Methodology produced by the Cybersecurity and Infrastructure Security Agency.

EXHIBIT F

3. Except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time.

4. This applies to all homeland security personnel and is not limited to M&A staff, and costs are to be captured outside the cap on M&A costs.

EXHIBIT F
Fiscal Year 2022
Homeland Security Grant Program
California Supplement to the
Federal Notice of Funding Opportunity
September 2022
EXHIBIT F.1
SECTION 1—OVERVIEW………………………………………………………………………… 1
Federal Program Announcement
Information Bulletins
Grant Management Memoranda
Purpose of the California Supplement
Eligible Subrecipients
Tribal Allocations
Subrecipient Allocations
Supplanting
Public/Private Organizations
Debarred/Suspended Parties
Key Changes to the FY 2022 HSGP
SECTION 2—FEDERAL CHANGES AND INITIATIVES ....................................................... 4 FY 2022 National Priorities
National Campaigns and Programs
National Cybersecurity Review
NIMS Implementation
Law Enforcement Terrorism Prevention Activities
Management and Administration
Indirect Costs
Organization Costs – Overtime
Personnel Cap
Equipment Typing/Identification and Use
Equipment Maintenance/Sustainment
Emergency Communications Projects
Telecommunications Equipment and Services Prohibitions
Small Unmanned Aircraft Systems
Emergency Operations Plans
Conflict of Interest
Build America Buy America Act (BABAA)
SECTION 3—STATE CHANGES AND INITIATIVES .......................................................... 14 FY 2022 Investments
California Homeland Security Strategy Goals
State Initiative Funding
“On Behalf Of”
Public Alert and Warning
SECTION 4—REQUIRED STATE APPLICATION COMPONENTS ...................................... 16 Financial Management Forms Workbook
Subrecipient Grants Management Assessment
Application Attachments
Standard Assurances
Operational Areas and Urban Areas
7DEOHRI&RQWHQWV | 2022
EXHIBIT F.1
Operational Areas Only
Urban Areas Only
Fusion Centers Only
State Agencies and Tribes Only
SECTION 5—THE STATE APPLICATION PROCESS .............................................................. 21 Application Submission
Late or Incomplete Application
HSGP Contact Information
Subaward Approval
SECTION 6—POST AWARD REQUIREMENTS .................................................................... 23 Payment Request Process
Advances and Interest Earned on Advances
Semi-Annual Drawdown Requirements
Modifications
Training
Exercises, Improvement Plans, and After-Action Reporting Procurement Standards and Written Procedures
Procurement Thresholds
Procurement Documentation
Noncompetitive Procurement
Performance Bond
Environmental Planning and Historic Preservation
Construction and Renovation
Inventory Control and Property Management
Equipment Disposition
Performance Reporting
Extension Requests
Progress Reports on Grant Extensions
Monitoring
Failure to Submit Required Reports
Suspension/Termination
Closeout
Records Retention

ATTACHMENTS
A – FY 2022 HSGP Final Allocations
B – FY 2022 HSGP Timeline
C – FY 2022 HSGP Application Checklist
EXHIBIT F.1
Section 1௅ Overview | 2022
Federal Program
Announcement
In May 2022, the U.S. Department of Homeland Security
(DHS)/Federal Emergency Management Agency (FEMA) issued the Fiscal Year (FY) 2022 Homeland Security Grant Program (HSGP), Notice of Funding Opportunity (NOFO) and the FEMA Preparedness Grants Manual.

Subrecipients must follow the programmatic requirements in the NOFO, FEMA Preparedness Grants Manual, and the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located in Title 2, Code of Federal Regulations (C.F.R.), Part 200.

Information
Bulletins
DHS issues Information Bulletins (IBs) to provide updates, clarification, and new requirements throughout the life of the grant.

Grant
Management
Memoranda
Cal OES issues Grant Management Memoranda (GMMs) which
provide additional information and requirements regarding HSGP funds.

Purpose of the
California
Supplement
The FY 2022 HSGP California Supplement to the NOFO (State Supplement) is intended to complement, rather than replace, the NOFO and the FEMA Preparedness Grants Manual. Applicants are highly encouraged to thoroughly read the NOFO and the Preparedness Grants Manual before referring to the State Supplement. The State Supplement will emphasize differences between the FY 2021 and FY 2022 HSGP and highlight additional California policies and requirements applicable to FY 2022 HSGP.

Eligible
Subrecipients
Eligible Applicants, referred to as Subrecipients, include Counties/Operational Areas (OAs), Urban Areas (UAs), State Agencies (SAs), Departments, Commissions, and Boards who have or can obtain appropriate state Department of Finance budget authority for awarded funds, and federally recognized tribes located in California.

Tribal Allocations The NOFO strongly encourages Cal OES to provide HSGP funds directly to tribes in California. To implement this requirement, a special Request for Proposal will be issued to California’s federally recognized tribes. All Subrecipients are encouraged to
coordinate with tribal governments to ensure that tribal needs are considered in their grant applications.

EXHIBIT F.1
Subrecipient
Allocations
FY 2022 HSGP Subrecipient final allocations are provided in Attachment A and reflect reductions to Subrecipients who did not submit minimum thresholds for National Priority Areas, including Subrecipients opting out of the award altogether, and increases to Subrecipients that are helping meet statewide minimum level National Priority Area requirements.

Supplanting Grant funds must be used to supplement existing funds, not replace (supplant) funds that have been appropriated for the same purpose. Subrecipients may be required to provide
supporting documentation that certifies a reduction in nonfederal resources that occurred for reasons other than the receipt or expected receipt of federal funds. Supplanting will result in the disallowance of the activity associated with this improper use of federal grant funds.

Public/Private
Organizations
Subrecipients may contract with other public or private organizations to perform eligible activities on approved HSGP projects.

Debarred/
Suspended
Parties
Subrecipients must not make or permit any award (subaward or contract) at any tier, to any party, that is debarred, suspended, or otherwise excluded from, or ineligible for, participation in federal assistance programs.

Subrecipients must obtain documentation of eligibility before making any subaward or contract using HSGP funds and must be prepared to present supporting documentation to
monitors/auditors.

Before entering into a Grant Subaward, the Subrecipient must notify Cal OES if it knows if any of the principals under the subaward fall under one or more of the four criteria listed at 2 C.F.R. § 180.335. The rule also applies to Subrecipients who pass through funding to other local entities.

If at any time after accepting a subaward, Subrecipients learn that any of its principals fall under one or more of the criteria listed at 2 C.F.R. § 180.335, immediate written notice must be provided to Cal OES and all grant activities halted until further instructions are received from Cal OES. The rule also applies to subawards passed through by Subrecipients to local entities.

EXHIBIT F.1
Key Changes to
the FY 2022
HSGP
National Priority Areas: There are six National Priority Areas (NPAs) for FY 2022 compared to five in FY2021: one NPA was removed and two were added. SHSP and UASI applicants must include one Investment Justification (IJ) for each NPA that has a minimum spend requirement, where applicable. For the NPAs with no minimum spend requirement, the Department of Homeland
Security strongly encourages recipients to make investments in those areas as they are of critical national concern. For those NPAs that have an associated minimum spend, all projects related to meeting the minimum spend for those NPAs must be included in the same IJ.

The six NPAs, along with the relevant minimum spend
requirement, are:
x Enhancing information and intelligence sharing and
cooperation with federal agencies, including the
Department of Homeland Security – 3% minimum;
x Enhancing the protection of soft targets/crowded places – 3% minimum;
x Enhancing cybersecurity – no minimum requirement;
x NEW: Enhancing community preparedness and resilience – 3% minimum;
x Combating domestic violent extremism – 3% minimum;
x NEW: Enhancing election security – no minimum
requirement.

Unique Entity Identifier: Effective April 4, 2022, the Federal Government transitioned from using the Data Universal
Numbering System or DUNS number, to a new, non-proprietary identifier known as a Unique Entity Identifier or UEI.

Law Enforcement Terrorism Prevention Activities: Increased from 25% to 30% of the subaward.

Investment Justifications: Investments are updated for FY 2022.

Build America, Buy America Act (BABAA): The BABAA requires all federal agencies, including FEMA, to ensure by May 14, 2022, that no federal financial assistance for “infrastructure” projects is provided “unless all of the iron, steel, manufactured products, and construction materials used in the project are produced in the United States.”
For FY22 Awards, the BABAA requirement is waived.

EXHIBIT F.1
Section 2௅ Federal Changes and Initiatives | 2022
FY 2022 National
Priorities
DHS/FEMA annually publishes the National Preparedness Report (NPR) to report national progress in building, sustaining, and delivering the core capabilities outlined in the goal of a secure and resilient nation. This analysis provides a national perspective on critical preparedness trends for whole community partners to use to inform program priorities, allocate resources, and communicate with stakeholders about issues of concern.

HSGP Subrecipients are required to prioritize grant funding to demonstrate how investments support closing capability gaps or sustaining capabilities identified in the Threat Hazard Identification and Risk Assessment (THIRA)/Stakeholder
Preparedness Review (SPR) process.

DHS/FEMA continually assess changes to the threat landscape to further the National Preparedness Goal (NPG) of a secure and resilient nation. The following are national priority areas for FY 2022, including the corresponding percentage of funds required in each area:
x Enhancing information and intelligence sharing and
cooperation with federal agencies, including DHS – 3%;
x Enhancing the protection of soft targets/crowded places - 3%; x Enhancing cybersecurity – no minimum;
x Enhancing community preparedness and resilience – 3%
x Combating domestic violent extremism through enhanced intelligence collection & analysis, training, and community resilience – 3%; and
x Enhancing election security – no minimum.

The NPA specifically addressing emerging threats has been removed, but activities in this category remain allowable expenses under other investment areas. Further, applicants must spend a minimum of 30% of their SHSP and UASI awards across the six NPAs but have new flexibility on how that funding is allocated. Although 12% is required in minimum spending across four NPAs, as noted above, the remaining 18% can be allocated across any of the six NPAs. Election security and Enhancing Cybersecurity do not require a minimum allocation.

National Priority projects will be reviewed for effectiveness by DHS/FEMA and must be deemed effective prior to the obligation or expenditure of funds.

EXHIBIT F.1
FY 2022 National
Priorities (cont.)
Projects requiring additional information for DHS/FEMA to determine effectiveness of the project, or projects deemed ineffective, will have a hold placed on their subaward pending submission of requested information and DHS/FEMA approval.

Once a project is approved by DHS/FEMA, modifications to the project have special restrictions regarding modifications as indicated below:

Modifications which do not change the project scope and do not decrease the overall project budget can be processed via regular modification request.

Modifications which change the project scope or decrease the overall project budget will require DHS/FEMA approval and must be requested on the National Priority Project Modification Form.

Effectiveness will be evaluated by DHS/FEMA, Cybersecurity and Infrastructure Security Agency, DHS Office of Intelligence and Analysis, DHS Center for Prevention Programs and Partnerships, and/or other DHS components, as appropriate. FEMA will
determine whether the proposed approach is clear, logical, and reasonable to address the priority areas of interest and contribute to a culture of national preparedness, based on the following four factors:
x Investment Strategy (40%): Projects will be evaluated based on the quality and extent to which the strategy effectively demonstrates supporting the program objective of preventing, preparing for, protecting against, and responding to acts of terrorism, to meet its target capabilities, and otherwise reduce the overall risk to the high-risk urban area, the state, or the nation.
x Budget (20%): Projects will be evaluated based on the extent to which a budget plan for each investment demonstrates how grant expenditures maximize cost effectiveness.

EXHIBIT F.1
FY 2022 National
Priorities (cont.)
x Impact/Outcomes (40%): Projects will be evaluated on how this investment helps the jurisdiction close capability gaps identified in its Stakeholder Preparedness Review and
addresses national priorities outlined in the FY 2022 NOFO.

Further, proposals will be evaluated on their identification and estimated improvement of core capability(ies), the associated standardized target(s) that align with their proposed
investment, and the ways in which improvements are
measured and/or evaluated.
x Past Performance (additional consideration): Projects will be evaluated based on the Subrecipient’s demonstrated
capability to execute the proposed investments. Under this factor, FEMA will consider the information provided by the Subrecipient and may also consider relevant information from other sources.

A detailed description of allowable investments for each national priority is included in the FY 2022 HSGP NOFO (Section A).

National
Campaigns and
Programs
Whole Community Preparedness – Subrecipients should engage with the whole community to advance individual and community preparedness and to work as a nation to build and sustain resilience. In doing so, Subrecipients are encouraged to consider the needs of individuals with access and functional needs and limited English proficiency in the activities and projects funded by the grant.

Subrecipients should utilize established best practices for whole community inclusion and engage with stakeholders to advance individual and jurisdictional preparedness and resilience.

Subrecipients are encouraged to consider the necessities of all Californians in the activities and projects funded by the grant, including children, seniors, individuals with disabilities or access and functional needs, individuals with diverse culture and language use, individuals with lower economic capacity, and other underserved populations.

EXHIBIT F.1
National
Campaigns and
Programs (cont.)
Active Shooter Preparedness – DHS developed a comprehensive Active Shooter Preparedness website, which strives to enhance national preparedness through a whole-community approach by providing the necessary products, tools, and resources to help all stakeholders prepare for and respond to an active shooter incident. Subrecipients are encouraged to review the referenced active shooter resources and evaluate their preparedness needs.

Soft Targets and Crowded Places – States, territories, UAs, and public and private sector partners are encouraged to identify security gaps and build capabilities that address security needs and challenges related to protecting locations or environments that are easily accessible to large numbers of people on a predictable or semi-predictable basis that have limited security or protective measures in place, including town centers, shopping malls, open-air venues, outside hard targets/venue perimeters, and other places of meeting and gathering . For more
information, please see DHS’s Hometown Security Program.

Community Lifelines – FEMA created Community Lifelines to reframe incident information and impacts using plain language and unity of effort to enable the integration of preparedness efforts, existing plans, and identifies unmet needs to better anticipate response requirements. Additional information may be found at the Community Lifelines Implementation Toolkit website.

Strategic Framework for Countering Terrorism and Targeted Violence – DHS adopted the DHS Strategic Framework for
Countering Terrorism and Targeted Violence which explains how the department will use the tools and expertise that have protected and strengthened the country from foreign terrorist organizations to address the evolving challenges of today.

Countering Violent Extremism (CVE) Training - Foreign terrorist groups and individual terrorist thought leaders recruit or inspire Westerners to carry out attacks against western and U.S. targets, including individuals living in communities with the U.S. via, but not limited to, print, video, and social media, as well as through personal interaction. But we also know that violent extremism is not a phenomenon restricted solely to one community and that any effort to counter violent extremism must be applicable to all ideologically motivated violence. Efforts to provide information and training regarding CVE should emphasize the strength of local communities’ approach.

EXHIBIT F.1
National
Cybersecurity
Review
The National Cybersecurity Review (NCSR) is a required
assessment for all Subrecipients of State Homeland Security Program (SHSP) and Urban Areas Security Initiative (UASI) funding to be completed between October and December 2022.

The NCSR is a no-cost, anonymous, and annual self-assessment designed to measure gaps and capabilities of state, local, tribal, territorial, nonprofit, and private sector agencies’ cybersecurity programs.

Additionally, FEMA recognizes that some subawards will not be issued until after the NCSR has closed. In these cases, Subrecipients will be required to complete the first available NCSR offered after the subaward has been issued by Cal OES.

The Chief Information Officer (CIO), Chief Information Security Officer (CISO), or equivalent should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity professional should complete the assessment. Additional information may be found in IB 439 and 429a.

NIMS
Implementation
Prior to the allocation of any federal preparedness awards, Subrecipients must ensure and maintain the adoption and implementation of the National Incident Management System (NIMS).

Law
Enforcement
Terrorism
Prevention
Activities
A minimum of 30% of the total subaward amount must be
dedicated to Law Enforcement Terrorism Prevention Activities (LETPA). Activities outlined in the National Prevention Framework and National Protection Framework are eligible for use of LETPAfocused funds. Additionally, investments that support LETPA can also support an NPA. All other terrorism prevention activities proposed for funding under LETPA must be formally pre-approved by FEMA. Refer to IB 473 for additional information.

Management
and
Administration
The Management and Administration (M&A) allowance for
Subrecipients is set at a maximum of 5% for FY 2022 HSGP.

Indirect Costs Indirect costs are allowable under the FY 2022 HSGP Grant Award. Subrecipients who claim indirect costs may do so, provided they use one of the following two methods:

EXHIBIT F.1
Indirect Costs
(cont.)

1. Subrecipients with an indirect cost rate approved by their cognizant federal agency may claim indirect costs based on the established rate. Indirect costs claimed must be
calculated using the base approved in the indirect cost negotiation agreement. A copy of the approved negotiation agreement is required at the time of application.

2. Subrecipients who have never received a negotiated indirect cost rate and receive less than $35 million in direct federal funding per year may claim the 10% de minimis indirect cost rate based on Modified Total Direct Costs (MTDC) as defined in 2 C.F.R. § 200.1 and Subpart E.

Indirect costs are in addition to the M&A allowance and must be included in the Grant Award application as a “Project” and reflected in the Financial Management Forms Workbook (FMFW) on the Indirect cost category ledger if being claimed under the award.

Indirect costs must be based on the claimed direct project costs, excluding equipment expenditures and other distorting items. Up to $25,000 of each subaward may be included as a direct project cost when calculating indirect costs based on MTDC.

Indirect costs must be claimed no more than once annually, and only at the end of the Subrecipient’s fiscal year. An exception to this rule applies if there is a mid-year change to the approved indirect cost rate; in this case, costs incurred to date must be claimed. At that time, a Grant Subaward Modification reflecting the rate change must also be submitted to Cal OES, along with a copy of the new indirect cost rate agreement.

Organization
Costs - Overtime
Operational overtime costs are allowable for increased security measures at critical infrastructure sites if associated with detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events.

Pursuant to page A-4 of the Preparedness Grants Manual, all operational overtime requests must clearly explain how the request meets the criteria of one or more of the categories listed in Table 2: Authorized Operational Overtime Categories.

Requests must address the threat environment as it relates to the event or activity requiring operational overtime support and explains how the overtime activity is responsive to the threat.

EXHIBIT F.1
Organization
Costs – Overtime
(cont.)
Post-event operational overtime requests will only be considered on a case-by-case basis, where it is demonstrated exigent circumstances prevented submission of a request in advance of the event or activity. Requests for overtime costs must be submitted to Cal OES via the Allowability Request Form at the time of application, if the activity will occur within one year of the final application submission. All subsequent requests must be submitted at least 60 days in advance of the activity. All operational overtime costs must be formally pre-approved in writing by DHS/FEMA.

Personnel Cap Pursuant to 6 U.S.C. § 609(b), SHSP and UASI funds may be used for personnel costs, totaling up to 50 percent of each fund source. A Subrecipient may request this requirement be waived by DHS/FEMA, via Cal OES. Requests for personnel cap waivers must be submitted separately for each fund source in writing to the Program Representative on official letterhead, with the following information:
x Documentation explaining why the cap should be waived; x Conditions under which the request is being submitted; and x A budget and method of calculation of personnel costs both in percentages of the Grant Award and in total dollar amount (waivers must be calculated separately for SHSP and UASI, outlining salary, fringe benefits, and any M&A costs).

Subrecipient requests to exceed the personnel cap must be received by Cal OES at the time of application. Subaward modifications impacting the personnel cap will be reviewed on a case-by-case basis and may require the submittal of the abovementioned information.

Please see IB 421b for more information on the waiver process.

Equipment
Typing/
Identification
and Use
Allowable HSGP equipment is listed on the FEMA Authorized Equipment List (AEL) website.

Subrecipients that allocate HSGP funds towards equipment are required to type and identify the capability associated with that equipment. The FEMA Resource Typing Library Tool (RTLT) can be used to help determine the type and capability.

EXHIBIT F.1
Equipment
Typing/
Identification and
Use (cont.)
Per FEMA policy, the purchase of weapons and weapon
accessories are not allowed with HSGP funds. Special rules apply to pharmaceutical purchases, medical countermeasures, and critical emergency supplies; refer to page A-10 of the
Preparedness Grants Manual for additional information.

Expenditures for general purpose equipment are allowable if they align to and support one or more core capabilities identified in the NPG, and in addition, are deployable/sharable through the Emergency Management Assistance Compact and allowable
under 6 U.S.C. § 609. Refer to the NOFO and Preparedness Grants Manual for examples of allowable general-purpose equipment.

Equipment
Maintenance/
Sustainment
Use of HSGP funds for maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees are allowable as described in FEMA IBs 336 and 379, as well as Grant Programs Directorate (GPD) Policy FP-205-402-125-1.

Emergency
Communications
Projects
All Subrecipient emergency communications projects must comply with the SAFECOM Guidance on Emergency
Communications Grants and describe in their FMFW how such activities align with the goals of the Statewide Communications Interoperability Plan.

Telecom
Equipment and
Services
Prohibitions
Effective August 13, 2020, section 889(f)(2)-(3) of the John S.

McCain National Defense Authorization Act for FY 2019 (NDAA) and 2 C.F.R. § 200.216 prohibit DHS/FEMA Recipients and Subrecipients (including their contractors and subcontractors) from using any FEMA funds under open or new awards for the following telecommunications equipment or services:
1) Telecommunications equipment produced by Huawei
Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities);
2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera
Communications Corporation, Hangzhou Hikvision Digital
Technology Company, or Dahua Technology Company (or
any subsidiary or affiliate of such entities);
3) Telecommunications or video surveillance services provided by such entities or using such equipment; or
EXHIBIT F.1
Telecom
Equipment and
Services
Prohibitions
(cont.)
4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the People’s
Republic of China.

Please see FEMA Policy #405-143-1 for additional information.

Small
Unmanned
Aircraft Systems
All requests to purchase Small Unmanned Aircraft Systems (SUAS) with FEMA grant funding must comply with IB 426 and include copies of the policies and procedures in place to safeguard individuals’ privacy, civil rights, and civil liberties of the jurisdiction that will purchase, take title to, or otherwise use the SUAS equipment. The Authorized Equipment Listing for 03OE-07-SUAS details questions that must be included in the Aviation Request justification. Please reference Presidential Memorandum:

Promoting Economic Competitiveness While Safeguarding
Privacy, Civil Rights, and Civil Liberties in Domestic Use of Unmanned Aircraft Systems and contact your Program
Representative for additional information.

Emergency
Operations Plans
Subrecipients must update their Emergency Operations Plan at least once every two years to remain compliant with the Comprehensive Preparedness Guide 101 version 2.0.

Conflict of
Interest
To eliminate and reduce the impact of conflicts of interest in the subaward process, Subrecipients and pass-through entities must follow their own policies and procedures regarding the
elimination or reduction of conflicts of interest when making subawards. Subrecipients and pass-through entities are also required to follow any applicable federal, state, local, and tribal statutes or regulations governing conflicts of interest in the making of subawards.

Subrecipients must disclose to their Program Representative, in writing, any real or potential conflict of interest as defined by the federal, state, local, or tribal statutes or regulations, which may arise during the administration of the HSGP subaward within five days of learning of the conflict of interest.

EXHIBIT F.1
BABAA The BABA Act requires all federal agencies, including FEMA, to ensure by May 14, 2022, that no federal financial assistance for “infrastructure” projects is provided “unless all of the iron, steel, manufactured products, and construction materials used in the project are produced in the United States.” For FY 2022 this requirement has been waived. Additional information for the BABA Act is available here.

EXHIBIT F.1
Section 3௅ State Changes and Initiatives | 2022
FY 2022
Investments
The State prioritized the following investment strategies for the FY 2022 subawards:

1. Enhance Information and Intelligence Sharing and
Cooperation with Federal Agencies, including DHS
(National Priority);

2. Enhance the Protection of Soft Targets/Crowded Places (National Priority);

3. Enhance Cybersecurity (National Priority);

4. Enhancing Community Preparedness and Resilience (National Priority);

5. Combating Domestic Violent Extremism (National Priority);

6. Strengthen Emergency Communications Capabilities Through Planning, Governance, Technology, and Equipment;

7. Enhance Medical and Public Health Preparedness;

8. Strengthen Information Sharing and Collaboration (non-Fusion Center);

9. Enhance Multi-Jurisdictional/Inter-Jurisdictional AllHazards/Whole Community Incident Planning, Response & Recovery Capabilities;

10.Protect Critical Infrastructure and Key Resources (includes Food and Agriculture); and

11.Enhance Election Security (National Priority).

California
Homeland
Security Strategy
Goals
The State prioritized the following California Homeland Security Strategy Goals for the FY 2022 subawards:

1. Enhance Information Collection, Analysis, and Sharing, in Support of Public Safety Operations Across California;

2. Protect Critical Infrastructure and Key Resources from All Threats and Hazards;

3. Strengthen Security and Preparedness Across Cyberspace;

4. Strengthen Communications Capabilities through Planning, Governance, Technology, and Equipment;

5. Enhance Community Preparedness;

6. Enhance Multi-Jurisdictional/Inter-Jurisdictional All-Hazards Incident Catastrophic Planning, Response, and Recovery
Capabilities;

7. Improve Medical and Health Capabilities;

8. Enhance Incident Recovery Capabilities;

9. Strengthen Food and Agriculture Preparedness; and

10. Enhance Homeland Security Exercise, Evaluation, and Training Programs.

EXHIBIT F.1
State Initiative
Funding
For FY 2022, Cal OES shall retain 20% of the SHSP and 18.5% of the UASI funding for state initiatives.
“On Behalf Of” Cal OES may, in conjunction with local approval authorities, designate funds “on behalf of” local entities who choose to decline or fail to utilize their subaward in a timely manner.

Public Alert and
Warning
Cal OES encourages Subrecipients to consider the use of this funding to assist their jurisdiction’s alignment with the State of California Alert and Warning Guidelines, developed pursuant to Senate Bill 833 of the 2018 Legislative Session.

EXHIBIT F.1
Section 4௅ Required State Application Components | 2022 Financial
Management
Forms Workbook
The FY 2022 Cal OES FMFW includes:

Grant Subaward Face Sheet – Use the Grant Subaward Face Sheet to apply for grant programs. The Grant Subaward Face Sheet must be signed and submitted in portrait format. An active UEI# (Formerly DUNS#) is required. UEI registration information is available sam.gov.

Authorized Body of 5 – Provide the contact information of Authorized Agents (AA), delegated via the GBR or Signature Authorization Form, including staff related to grant activities. More than one person is recommended for designation as the AA; in the absence of an AA, an alternate AA can sign requests.

Project Ledger – The project ledger is used in the application process to submit funding information and is used for submitting cash requests, grant subaward modifications, and assists with the completion of the Biannual Strategy Implementation Report (BSIR).

Planning Ledger – Provides detailed information on grant-funded planning activities with a final product identified.

Organization Ledger – Provides detailed information on grantfunded organizational activities.

Equipment Ledger – Detailed information must be provided under the equipment description for all grant-funded equipment. AEL numbers must be included for all items of equipment. Always refer to the AEL for a list of allowable equipment and conditions, if any.

Training Ledger – Provides detailed information on grant-funded training activities. All training activities must receive Cal OES approval prior to starting the event, including a Training Feedback number. The Training Request Form must be submitted and approved to obtain a Training Feedback number and should be submitted at least 30 days in advance.

Exercise Ledger – Provides detailed information on grant-funded exercises.

M&A Ledger – Provides information on grant-funded M&A
activities.

EXHIBIT F.1
Financial
Management
Forms Workbook
(cont.)
Indirect Costs Ledger – Provides information on indirect costs.

Consultant-Contractor Ledger – Provides detailed information on grant-funded consultants and contractors.

Authorized Agent Page – The AA Page must be submitted with the application, all cash requests, and Grant Subaward
Modifications. The AA Page must include a valid signature on file with Cal OES and the date.

Subrecipient
Grants
Management
Assessment
Per 2 C.F.R. § 200.332, Cal OES is required to evaluate the risk of non-compliance with federal statutes, regulations, and grant terms and conditions posed by each Subrecipient of passthrough funding. The Subrecipient Grants Management Assessment Form contains questions related to an organization’s experience in the management of federal grant awards. It is used to determine and provide an appropriate level of technical assistance, training, and grant oversight to Subrecipients during the subaward. The questionnaire must be completed and
returned with the grant application.

Application
Attachments
Federal Funding Accountability and Transparency Act (FFATA) Financial Disclosure – Use the FFATA Financial Disclosure Form to provide the information required by the Federal Funding Accountability and Transparency Act of 2006.

Certification Regarding Lobbying – Use the Certification Regarding Lobbying Form to certify lobbying activities, as stipulated by the Byrd Anti-Lobbying Amendment,
31 U.S.C. § 1352.

Intelligence Analysts Certificates – Pursuant to the Preparedness Grants Manual, Cal OES must have certificates for completion of training for fusion center analytical personnel. Please provide copies of certificates for each intelligence analyst, if applicable.

UASI Footprint (UASIs Only) – The Urban Area Working Group (UAWG) establishes the ‘footprint’ of the UA. A map or list defining the footprint must be included with the application.

UAWG Member Roster (UASIs Only) – A list of all current UAWG members with positions or titles.

EXHIBIT F.1
Application
Attachments
(cont.)
Indirect Cost Rate Agreement – If claiming indirect costs at a federally-approved rate, please provide a copy of the approved indirect cost rate agreement.

Standard
Assurances
The Standard Assurances list the requirements to which the Subrecipients will be held accountable. All Applicants will be required to submit a signed, original of the FY 2022 Standard Assurances as part of their FY 2022 HSGP application. The required Standard Assurances can be found only in PDF format on the Cal OES website.

NOTE: Self-created Standard Assurances will not be accepted.

Operational
Areas and Urban
Areas
Governing Body Resolution – The GBR appoints AAs (identified by the individual’s name or by a position title) to act on behalf of the governing body and the Applicant by executing any actions necessary for each application and subaward. All Applicants are required to submit a copy of an approved GBR with their grant application. Resolutions may be valid for up to three grant years given the following:
x The resolution identifies the applicable grant program (e.g., EMPG and/or HSGP);
x The resolution identifies the applicable grant years, (e.g., FY 2021, FY 2022, FY 2023); and
x Adheres to any necessary elements required by local
protocols, rules, etc., if applicable.

Resolutions that only identify a single grant program will only be valid for that single program. Resolutions that do not identify applicable grant years will only be valid for the grant year in which the resolution was submitted.

Authorized Agent Information – For each person or position appointed by the governing body, identify the individual in the Authorized Body of 5 ledger of the FMFW.

EXHIBIT F.1
Operational
Areas and Urban
Areas (cont.)
All changes in AA and contact information must be provided to Cal OES in writing. If the GBR identifies the AA by name, a new Resolution is needed when changes are made. If the GBR
identifies the AA by position and/or title, changes may be made by submitting a request on the entity’s letterhead, signed by an existing AA. Cal OES will not accept signatures of an AA’s designee, unless authorized by the Governing Body's resolution. A change to an AA's designee must be submitted on agency
letterhead and signed by the AA, announcing the change to their designee.

Operational
Areas Only
Approval Authority Body – OAs must appoint an Anti-Terrorism Approval Body (Approval Authority) to have final approval of the OA’s application for HSGP funds. Each member of the Approval Authority must provide written agreement with the OA’s
application for HSGP funds. The Approval Authority shall consist of the following representatives, and additional voting members may be added by a simple majority vote of the following standing members:
x County Public Health Officer or designee responsible for Emergency Medical Services
x County Fire Chief or Chief of Fire Authority
x Municipal Fire Chief (selected by the OA Fire Chiefs) x County Sheriff
x Chief of Police (selected by the OA Police Chiefs)
Urban Areas
Only
Urban Area Working Groups (UAWGs) – Membership in the UAWG must provide either direct or indirect representation for all relevant jurisdictions and response disciplines (including law enforcement, fire service, EMS, hospitals, public health, and emergency management) that comprise the defined UA. It also must be inclusive of local Citizen Corps Council and tribal representatives. The UAWG should also ensure the integration of local emergency management, public health, and health care systems into a coordinated sustained local capability to respond effectively to a mass casualty incident. Additional group composition criteria is found in the FEMA Preparedness Grants Manual.

THIRA – Subrecipients are required to submit a THIRA for all 32 core capabilities. Beginning in 2019, UAs are required to submit a THIRA every three years. An annual capability assessment will still be required.

EXHIBIT F.1
Urban Areas
Only (cont.)
SPR – The SPR is an annual grant requirement for all states, territories, and UAs. It is an annual capability assessment, which helps jurisdictions identify capability gaps and prioritize investment requirements to reach the targets set in their THIRA.

Fusion Centers
Only
All fusion center investments must align to, and reference, specific performance areas of the assessment that the funding is intended to support.

Fusion Centers are also required to follow all Reporting and Administrative Metrics for California Fusion Centers, as set forth in the Governor’s Homeland Security Advisor/Cal OES Director’s letter dated March 16, 2016. These operational and administrative metrics set forth an integrated and coordinated approach for regular and proactive information and intelligence sharing between all fusion centers in the California State Threat Assessment System (STAS).

State Agencies
and Tribes Only
State Agencies, and federally recognized tribes may submit the Signature Authorization Form in lieu of a GBR, signed by the most senior ranking official, such as the Secretary, Director, President, Chancellor, or Chairperson.

EXHIBIT F.1
Section 5௅ State Application Process | 2022
Application
Submission
Subrecipients must submit an electronic copy of their completed FMFW to their Program Representative for review. After the application is approved, a completed copy of the FMFW, along with all other application components must be submitted, with official signatures, by the application due date. During the application process, if it is determined not all allocated funds can be expended by the end of the period of performance, please inform a Program Representative as soon as possible. The completed application should be received by Cal OES no later than the date provided in the FY 2022 HSGP Timeline, referenced as Attachment B.

Late or
Incomplete
Application
Late or incomplete applications may be denied. If an application is incomplete, the Program Representative may request
additional information. Requests for late submission of applications must be made in writing to the Program
Representative prior to the application due date. Cal OES has sole discretion to accept or reject a late or incomplete grant application.

HSGP Contact
Information
All Subrecipient application materials, questions, comments, and correspondence should be directed to:

California Governor’s Office of Emergency Services
ATTN: Grants Management (Building E)
Homeland Security Grants Unit
3650 Schriever Avenue
Mather, CA 95655
Darlene Arambula (916) 845-8427
Christopher Camacho (916) 845-8789
Laura Halverstadt (916) 845-8899
Antoinette Johnson (916) 845-8260
Jim Lane (916) 845-8428
Vidal Lopez (916) 845-8744
Abigayle Tirapelle (916) 845-8400
The Program Representative Regional Assignments Map is
available at the Cal OES website under “Regional Assignments”.

EXHIBIT F.1
Subaward
Approval
Subrecipients will receive a formal notification of award no later than 45 days after Cal OES accepts the federal grant award. The award letter must be signed, dated, and returned to Cal OES within 20 calendar days. Once the completed application, along with the signed award letter, is received and approved, reimbursement of eligible subaward expenditures may be
requested using the Cal OES FMFW.

EXHIBIT F.1
Section 6௅ Post Award Requirements | 2022
Payment
Request Process
To request an advance or cash reimbursement of HSGP funds, Subrecipients must first complete a payment request using the Cal OES FMFW, returning it to the appropriate Program
Representative. Subrecipients who fail to follow the workbook instructions may experience delays in processing the payment request.

Payments can only be made if the Subrecipient has an approved application.

Advances and
Interest Earned
on Advances
An Advance payment is a payment that is requested before Subrecipients have disbursed the funds for program purposes.

Subrecipients may be paid an advance, provided they maintain a willingness and ability to maintain procedures to minimize the time elapsing between the receipt of funds and their
disbursement. The timing and amount of advance payments must be as close as administratively feasible to the actual disbursements by the Subrecipient for project costs.

Federal rules require advances to be deposited in interestbearing accounts. Interest earned amounts up to $500 per year may be retained by Subrecipients for administrative expenses; any additional interest earned on federal advance payments must be returned annually to Cal OES.

Semi-Annual
Drawdown
Requirements
All Subrecipients must report expenditures and request funds at least semi-annually throughout the period of performance. Semiannual drawdowns should occur by March and October of each calendar year following final approval of the subaward
application, except for the final cash request, which must be submitted within 20 calendar days after the end of the period of performance.

Modifications Post-award budget and scope modifications must be requested using the Cal OES HSGP FMFW v1.22, signed by the Subrecipient’s AA, and submitted to the Program Representative.

The Subrecipient may implement grant modification activities, and incur associated expenses, only after receiving written final approval of the modification from Cal OES.

EXHIBIT F.1
Modifications
(cont.)
Subrecipients must provide a written justification with all modification requests. The justification may be included in the body of the e-mail transmitting the request, or in a document attached to the transmittal e-mail. Please reference GMM 2018- 17 for additional information regarding modification requests.

Modifications to National Priority Projects have additional restrictions as indicated below:

Modifications which do not change the project scope and do not decrease the overall project budget can be processed via regular modification request.

Modifications which change the project scope or decrease the overall project budget will require DHS/FEMA approval and must be requested on the National Priority Project Modification Form.

Training All grant-funded training activities must receive Cal OES approval prior to starting the training event. Cal OES shall allow Subrecipients to develop a “placeholder” for future training conferences when an agenda has not been established at the time Subrecipient applications are due. Please work with a Program Representative and the Training Branch to identify a possible “placeholder” for these types of training activities.

When seeking approval of non-DHS/FEMA developed courses, course materials must be submitted with the approval requests.

Conditional approvals are not offered.

Subrecipients must complete a Training Request Form and submit it electronically to the Cal OES Training Branch to be approved with a Training Feedback Number before beginning any training activities. This includes project components like travel to, materials for, or attendance in training courses. Training Feedback Numbers should be obtained no later than 30 days before the first day of the training or related activities. Requests that are submitted with less than 30 days prior to the start of the training or activity are not guaranteed to be approved in time and run the risk of training being unallowable. Training Feedback numbers must be included on the FMFW Training Ledger to be considered for reimbursement.

For more information on this or other training-related inquiries, contact the Cal OES Training Branch at (805) 594-2500.

EXHIBIT F.1
Exercises,
Improvement
Plans, and AfterAction Reporting
Subrecipients should engage stakeholders to identify long-term training and exercise priorities. These priorities should address capability targets and gaps identified through the THIRA and SPR process, real-world events, previous exercises, and national areas for improvement identified in the NPR.

Subrecipients must report on all exercises conducted with HSGP grant funds. An After-Action Report (AAR)/Improvement Plan (IP) or Summary Report (for Seminars and Workshops) must be
completed and submitted to Cal OES within 90 days after exercise/seminars/workshops are conducted. It is acceptable to submit an Exercise Summary Report for Seminars and Workshops in lieu of a full AAR/IP.

Please e-mail AAR/IPs and Summary Reports to:
x [email protected]
x [email protected]
x [email protected]
For exercise-related issues and/or questions, please email the Cal OES Exercise Team at [email protected].

Exercise costs will not be considered for reimbursement until an AAR/IP is received by Cal OES.

Procurement
Standards and
Written
Procedures
Subrecipients must conduct procurement utilizing documented local government procurement standards and procedures, or the federal procurement standards found in 2 C.F.R. Part 200, whichever is more strict. Procurement standards must also contain a written conflict of interest policy which reflect applicable federal, state, local, and tribal laws.

Procurement
Thresholds
Effective June 20, 2018, the micro-purchase threshold was increased from $3,500 to $10,000 and the simplified acquisition threshold was increased from $150,000 to $250,000. These increases apply to all Subrecipient procurements executed on or after June 20, 2018. Refer to IB 434 for additional information.

EXHIBIT F.1
Procurement
Documentation
Per 2 C.F.R. § 200.318(i), non-federal entities other than states and territories are required to maintain and retain records sufficient to detail the history of procurement covering at least the rationale for the procurement method, contract type, contractor selection or rejection, and the basis for the contract price. For any cost to be allowable, it must be adequately documented per 2 C.F.R. § 200.403(g). Documentation that would cover this information include, but are not limited to:
x Solicitation documentation, such as requests for quotes, invitations for bids, or requests for proposals;
x Responses to solicitations, such as quotes, bids, or proposals; x Pre-solicitation independent cost estimates and postsolicitation cost/price analyses on file for review by federal personnel, if applicable;
x Contract documents and amendments, including required contract provisions; and other documents required by federal regulations applicable at the time a grant is awarded to a Subrecipient.

Noncompetitive
Procurement
All noncompetitive procurements exceeding the simplified acquisition threshold requires Cal OES prior written approval to be eligible for reimbursement. This method of procurement must be approved by the local Purchasing Agent prior to submitting a request for Cal OES approval. A copy of the Purchasing Agent’s approval must be included with the Cal OES Request for
Noncompetitive Procurement Authorization form. Cal OES may request additional documentation that supports the procurement effort.

Cal OES will not reimburse for any noncompetitive procurement contracts for any HSGP terrorism-related training, regardless of the cost of the training. Exceptions to this policy may be approved in limited circumstances, e.g., related to a procurement effort that has resulted in inadequate competition. Please refer to GMM2017-01A and GMM2021-05 for additional guidance.

Performance
Bond
Due to the risks associated with delays in vendor delivery of large equipment procurements, DHS/FEMA allows Subrecipients to obtain a “performance bond” for items that are paid for up front to ensure delivery of the equipment within the grant performance period.

EXHIBIT F.1
Performance
Bond (cont.)
Cal OES requires Subrecipients obtain a performance bond for any equipment item over $250,000 or any vehicle, aircraft, or watercraft that has been paid with HSGP funds prior to receiving the final product(s).

Performance Bond Waivers may be granted on a case-by-case basis and must be submitted to Cal OES prior to procurement.

Environmental
Planning and
Historic
Preservation
DHS/FEMA is required to ensure all activities and programs that are funded by the agency comply with federal Environmental Planning and Historic Preservation (EHP) regulations. Subrecipients proposing projects or activities (including, but not limited to, training, exercises, the installation of equipment, and construction or renovation projects) that have the potential to impact the environment, or a historic structure must participate in the EHP screening process. EHP Screening Memos must include detailed project information, explain the goals and objectives of the proposed project, and include supporting documentation.

DHS/FEMA may also require the Subrecipient to provide a confidential California Historical Resources Information System (CHRIS) report in addition to the EHP Screening Form.

Determination on the necessity of a CHRIS report is based upon information disclosed on the form. Program Representatives will provide additional instructions should this report be required.

EHP Screening Requests should be submitted to Cal OES as early as possible. All projects/activities triggering EHP must receive DHS/FEMA written approval prior to commencement of the
funded activity.

Updated information may be referenced in the FEMA GPD EHP Policy Guidance.

Construction
and Renovation
When applying for construction activity at the time of
application, including communication towers, Subrecipients must submit evidence of approved zoning ordinances, architectural plans, any other locally required planning permits, and a notice of federal interest. Additionally, Subrecipients are required to submit an SF-424C Budget and Budget Detail that cites project costs. Communication tower construction requests also require evidence that the Federal Communications Commission’s
Section 106 review process was completed.

EXHIBIT F.1
Construction
and Renovation
(cont.)
Subrecipients using funds for construction projects must comply with the Davis-Bacon Act. Subrecipients must ensure that their contractors or subcontractors for construction projects pay workers no less than the prevailing wages for laborers and mechanics employed on projects of a character like the contract work in the civil subdivision of the state in which the work is to be performed.

Project construction using SHSP and UASI funds may not exceed $1,000,000 or 15% of the grant subaward (For the purposes of limitations on funding levels, communications towers are not considered construction).

Written approval for construction must be provided by DHS/FEMA prior to the use of any HSGP funds for construction or renovation.

Inventory
Control and
Property
Management
Subrecipients must use standardized resource management concepts for resource typing and credentialing, in addition to maintaining an inventory by which to facilitate the effective identification, dispatch, deployment, tracking, and recovery of resources.

Subrecipients must have an effective inventory management system, to include:
x Property records that document description, serial/ID number, fund source, title information, acquisition date, cost, federal cost share, location, use, condition, and ultimate disposition; x A physical inventory conducted at least every two years; x A control system to prevent loss, damage, and theft of grant purchased equipment and supplies; and
x Adequate maintenance procedures to keep the property in good condition.

Equipment
Disposition
When original or replacement equipment acquired under the HSGP is no longer needed for program activities, the Subrecipient must contact the Program Representative to request disposition instructions. See 2 C.F.R. § 200.313(e).

EXHIBIT F.1
Performance
Reporting
Subrecipients must complete a Biannual Strategic
Implementation Report (BSIR) each Winter and Summer using the DHS/FEMA Grants Reporting Tool (GRT) for the duration of the subaward period of performance or until all grant activities are completed and the subaward is formally closed by Cal OES.

Failure to submit a BSIR could result in subaward reduction, suspension, or termination.

Access to the BSIR may be obtained through the GRT.

To create a new account, please click the link that reads, “Register for an account” and follow the instructions provided.

The Subrecipient will be required to ensure up-to-date project information is entered. The Project Ledger in the FMFW may assist with the BSIR data entry process. For additional assistance with the GRT, please contact your Program Representative.

Extension
Requests
Extensions to the initial period of performance identified in the subaward will only be considered through formal, written requests to your Program Representative. Upon receipt of the extension request, Cal OES will:

1. Verify compliance with performance reporting requirements by confirming the Subrecipient has submitted all necessary performance reports;

2. Confirm the Subrecipient has provided sufficient justification for the request; and

3. If applicable, confirm the Subrecipient has demonstrated sufficient progress in past situations where an extension was authorized by Cal OES.

Extension requests will be granted only due to compelling legal, policy, or operational challenges, must be project-specific and will only be considered for the following reasons:

1. Contractual commitments with vendors that prevent
completion of the project within the period of performance;

2. The project must undergo a complex environmental review which cannot be completed within this timeframe;

3. Projects are long-term by design and therefore, acceleration would compromise core programmatic goals; and

4. Where other special circumstances exist.

EXHIBIT F.1
Extension
Requests (cont.)
To be considered, extension requests must be received no later than 60 days prior to the end of the Subrecipient’s period of performance and must contain specific and compelling
justifications as to why an extension is required. All extension requests must address the following:

1. Grant program, fiscal year, and award number;

2. Reason for delay;

3. Current status of the activity/activities;

4. Approved period of performance termination date and new project completion date;

5. Amount of funds drawn down to date;

6. Remaining available funds, both federal and non-federal;

7. Budget outlining how remaining federal and non-federal funds will be expended;

8. Plan for completion, including milestones and timeframes for each milestone and the position/person responsible for
implementing the plan for completion; and

9. Certification the activity/activities will be completed within the extended period of performance without any modification to the original Project Scope.

General questions regarding extension requirements and the extension request form, should be directed to your Program Representative. For additional information, please see IB 379.

Extension requests for personnel and salaries do not meet the requirements of IB 379 and will not be granted. Subrecipients are expected to complete all grant-funded personnel activities by the end of the subaward period of performance.

Progress Reports
on Grant
Extensions
All Subrecipients that receive Cal OES approval to extend their FY 2022 grant subaward period of performance may be required to submit progress reports indicating completed and future project milestones on all extended projects. Progress reports must be submitted electronically to the Subrecipient’s Program Representative. Deadlines for the submission of progress reports will be established at the time of extension approval.

Monitoring Cal OES Grants Monitoring actively monitors Subrecipients, through day-to-day communications, programmatic site visits, desk, and on-site compliance assessments. The purpose of the compliance assessment is to ensure Subrecipients are in compliance with applicable state and federal regulations, grant guidelines, and programmatic requirements.

EXHIBIT F.1
Monitoring
(cont.)
Monitoring activities may include, but are not limited to:
x Verifying entries recorded on the FMFW categories are properly supported with source documentation;
x Eligibility of and support for expenditures, typically covering two to three years of data;
x Comparing actual Subrecipient activities to those approved in the grant application and subsequent modifications, including the review of timesheets and invoices as applicable;
x Procurements and contracts;
x Ensuring equipment lists are properly maintained and physical inventories are conducted;
x Ensuring advances have been disbursed in accordance with applicable guidelines; and
x Confirming compliance with:
x Standard Assurances, and
x Information provided on performance reports and payment requests
NOTE: It is the responsibility of all Subrecipients that pass down grant funds to other entities, to maintain and utilize a formal process to monitor the grant activities of their subawards. This requirement includes, but is not limited to, on-site verification of grant activities, as required. It is common for Subrecipients to receive findings in a programmatic site visit or compliance assessment, which require a Corrective Action Plan (CAP) to be submitted by Subrecipients. Those Subrecipients who fail to submit a CAP, as required, shall have a “hold” placed on any future reimbursements until the “finding” is resolved.

Failure to Submit
Required Reports
Periodic reporting is required by the grant. Subrecipients who miss a single reporting deadline may receive a letter addressed to their Board of Supervisors informing them of the failure to report.

County OAs and tribes who fail to report twice consecutively may have subsequent awards reduced by 10% until timely reporting is reestablished; UASIs may have a “hold” placed on any future reimbursements.

Suspension/
Termination
Cal OES may suspend or terminate grant funding, in whole or in part, or other measures may be imposed for any of the following reasons:

EXHIBIT F.1
Suspension/
Termination
(cont.)
x Failure to submit required reports.
x Failure to expend funds in a timely manner consistent with the x grant milestones, guidance, and assurances.
x Failure to comply with the requirements or statutory progress toward the goals or objectives of federal or state law. x Failure to make satisfactory progress toward the goals or objectives set forth in the Subrecipient application.
x Failure to follow Grant Subaward requirements or Special Conditions.
x Proposing or implementing substantial plan changes to the extent that, if originally submitted, the application would not have been selected for funding.
x False certification in the application or document.
x Failure to adequately manage, monitor, or direct the grant funding activities of their Subrecipients.

Before taking action, Cal OES will provide the Subrecipient reasonable notice of intent to impose corrective measures and will make every effort to informally resolve the problem.

Closeout Cal OES will close-out Subrecipient awards when it determines all applicable administrative actions and all required work of the federal award have been completed.

Subawards will be closed after:
x All funds have been requested and reimbursed, or
disencumbered;
x Receiving all applicable Subrecipient reports indicating all approved work has been completed, and all funds have
been distributed;
x Completing a review to confirm the accuracy of reported information;
x Reconciling actual costs to subawards, modifications, and payments; and
x Verifying the Subrecipient has submitted a final BSIR showing all grant funds have been expended.

Records
Retention
The records retention period is three years from the date of the Cal OES Grant Closeout letter, or until any pending litigation, claim, or audit started before the expiration of the three-year retention period has been resolved and final action is taken.

EXHIBIT F.1
Records
Retention (cont.)
For indirect cost rate proposals, cost allocation plans, or other rate computation records, the start of the record retention period is dependent on whether the proposal, plan, or other
computation is required to be submitted to the federal
government (or to the pass-through entity) for negotiation purposes. See 2 C.F.R. § 200.334(f).

In order for any cost to be allowable, it must be adequately documented per 2 C.F.R. § 200.403(g).

The Cal OES Grant Closeout Letter will notify the Subrecipient of the start of the records retention period for all programmatic and financial grant-related records.

If the State Administrative Agency’s award remains open after the Subrecipient’s submission of the final BSIR, Cal OES will complete any additional BSIR reporting required under the award on behalf of the Subrecipient.

Closed grants may still be monitored and audited. Failure to maintain all grant records for the required retention period could result in a reduction of grant funds, and an invoice to return costs associated with the unsupported activities.

If documents are retained longer than the required retention period, FEMA, the DHS Office of Inspector General, Government Accountability Office, and pass-through entity have the right to access these records as well. See 2 C.F.R. §§ 200.334, 200.336.

EXHIBIT F.1
Attachment A ௅ FY 2022 HSGP Final Allocations | 2022
*SHSP allocations reflect National Priority Area project adjustments State Homeland Security Program (SHSP)
Operational Area Total Award Operational Area Total Award ALAMEDA 1,650,796 ORANGE 3,091,412
ALPINE 76,144 PLACER 465,163
AMADOR 113,439 PLUMAS 93,069
BUTTE 267,310 RIVERSIDE 2,398,206
CALAVERAS 117,971 SACRAMENTO 1,578,910
COLUSA 90,054 SAN BENITO 137,459
CONTRA COSTA 1,178,218 SAN BERNARDINO 2,161,778
DEL NORTE 100,963 SAN DIEGO 3,210,706
EL DORADO 256,681 SAN FRANCISCO 878,889
FRESNO 1,039,637 SAN JOAQUIN 823,129
GLENN 203,261 SAN LUIS OBISPO 342,776
HUMBOLDT 203,934 SAN MATEO 785,320
IMPERIAL 246,059 SANTA BARBARA 499,634
INYO 93,103 SANTA CLARA 1,882,403
KERN 942,855 SANTA CRUZ 329,270
KINGS 220,013 SHASTA 247,206
LAKE 126,761 SIERRA 78,080
LASSEN 94,530 SISKIYOU 116,808
LOS ANGELES 9,481,458 SOLANO 501,616
MADERA 225,137 SONOMA 671,457
MARIN 320,277 STANISLAUS 599,127
MARIPOSA 91,259 SUTTER 169,573
MENDOCINO 160,849 TEHAMA 137,052
MERCED 346,225 TRINITY 90,284
MODOC 83,289 TULARE 528,108
MONO 87,762 TUOLUMNE 127,742
MONTEREY 488,715 VENTURA 870,206
NAPA 0 YOLO 285,965
NEVADA 171,573 YUBA 148,878
*Total 41,728,499
EXHIBIT F.1
Fusion Centers
Region Total Award
SAN FRANCISCO BAY AREA 1,792,050
SACRAMENTO/CENTRAL VALLEY AREA 2,565,000
GREATER LOS ANGELES AREA 2,887,500
SAN DIEGO AREA 2,047,500
ORANGE AREA 835,000
*Total 10,127,050
Urban Areas Security Initiative (UASI)
*A minimum of 30% of UASI funding must be for Law Enforcement Terrorism Prevention Urban Area
Federal
Allocation to
State
Allocation to
UASI State Initiatives
ANAHEIM/SANTA ANA AREA 5,250,000 4,278,750 971,250
BAY AREA 37,049,000 30,194,935 6,854,065
LOS ANGELES/LONG BEACH AREA 67,182,000 54,753,330 12,428,670 RIVERSIDE AREA 3,900,000 3,178,500 721,500
SACRAMENTO AREA 3,800,000 3,097,000 703,000
SAN DIEGO AREA 16,696,000 13,607,240 3,088,760
Total 133,877,000 109,109,755 24,767,245
EXHIBIT F.1
Attachment B: FY 2022 HSGP Timeline | 2022
DHS/FEMA Announcement of 202 HSGP May 13, 2022
Cal OES Application Due to DHS June 13, 2022
DHS Award to California September 2022
Subrecipient period of performance begins September 1, 2022 202 HSGP California Supplement release September 2022
Subrecipient Workshops September 2022
Subrecipient Awards (45 days from DHS award) October 2022 Subrecipient Final Applications Due to Cal OES December 31, 2022 Subrecipient period of performance ends May 31, 2025
Final Cash Requests due to Cal OES Within twenty (20) calendar days after end of grant
Cal OES’s period of performance ends August 31, 2025
EXHIBIT F.1
Attachment C: FY 2022 HSGP Application Checklist | 2022 Subrecipient: FIPS#:

Program Representative:

Financial Management Forms Workbook:
܆ Grant Award Face Sheet
܆ Authorized Body of 5
܆ Project Ledger
܆ Planning Ledger
܆ Organization Ledger
܆ Equipment Ledger
܆ Training Ledger
܆ Exercise Ledger
܆ Consultant/Contractor Ledger
܆ Management & Administration Ledger
܆ Indirect Cost Ledger
܆ Authorized Agent Sheet
Attachments:
܆ Original Counter-Signed Award Letter
܆ Governing Body Resolution (Certified)
܆ Standard Assurances (Signed Originals)
܆ FFATA Certification
܆ Lobbying Certification
܆ Subrecipient Grant Management Assessment Form
܆ Indirect Cost Rate Negotiation Agreement
܆ Personnel Cap Waiver (If Applicable)
܆ Intelligence Analyst(s) Certificates (If Applicable)
UASI Only:
܆ UASI Footprint
܆ UAWG Roster
State Agencies and Tribes Only:
܆ Signature Authority Form (in lieu of Governing Body Resolution) For Cal OES Use Only
Reviewed by: Date:

Management Approval: Date:

EXHIBIT F.1

3. Taxpayer ID #:

2. Mailing Address (please let us know where you want your check delivered, including attention line if necessary):

No Yes
(attach State
Approval)
If Competitive,
indicate the # of
bids.

Non-Competitive
Bid Sole Source

8. TOTAL
I certify that (please use the checkbox):

3. 4.

5. AUTHORIZED CONTACT INFORMATION (If different from Section B):

PHONE #
E-MAIL:

Revised on December 2019
NOTE: This Form is intended for Internal SSD review purpose only.

AUTHORIZED PRINTED NAME AUTHORIZED TITLE
ASSIGNED INVOICE NO.:

2. All instructions for this form were followed and all the supporting documentation (per instructions) is included with this claim.

AUTHORIZED SIGNATURE DATE
$ -
SECTION D: SUB-RECIPIENT'S CERTIFICATION SECTION E: FOR SSD USE ONLY

1. I am the duly authorized officer of the claimant herein and this claim is in all respect true and correct. All expenditures were made in accordance with applicable laws, rules, regulations and grant conditions and assurances.

STAMP WITH RECEIVED DATE HERE:

7.CLAIM
AMOUNT
(indicate the
amount per each
line)
SECTION C: DETAIL PAYMENT REQUEST INFORMATION

1. SOLUTION AREA
(e.g. equipment, training,
planning, exercise, organization)

2. PROJECT #
(e.g. 011.22)

4. EHP required?
(Environmental & Historic
Preservation)

5. VENDOR'S INVOICE #
(Maximum of 5 invoices)

6. PURCHASE METHOD
(including Training)

4. Contact's e-mail:

4. Contact's phone:

1. Sub-recipient's Name: (reimbursement check will be made payable to a payee entered here)

4. Contact's Name:

Please submit Grant Payment Request Form along with legible supporting documents to: 1. Grant Name & Year:

[email protected]
In the event e-mail is not available, you can mail your Grant payment request to (please do not fax or send duplicates):

Department of Auditor-Controller
Shared Services Division / Attn: Grants Unit

LOS ANGELES COUNTY/DEPARTMENT OF AUDITOR-CONTROLLER

SHARED SERVICES DIVISION

GRANT PAYMENT REQUEST
SECTION A: SUBMITTING YOUR REQUEST
3470 Wilshire Blvd., Suite 812
Los Angeles, CA 90010
SECTION B: SUB-RECIPIENT'S INFORMATION

EXHIBIT G

Purpose of these instructions:

The following numerals provide the instructions to fill in the corresponding numeral in the form:

1. 2.

3. 4.

The following numerals provide the instructions to fill in the corresponding numeral in the form:

1. 2.

4. a)
Ensuring that all documents attached to your Grant payment requests are legible.

COUNTY OF LOS ANGELES

DEPARTMENT OF AUDITOR-CONTROLLER / SHARED SERVICES DIVISION

INSTRUCTIONS TO COMPLETE THE GRANT PAYMENT REQUEST
To assist sub-recipients in completing the Grant Payment Request. We appreciate your participation in this program, for questions or suggestions please use our e-mail below to contact us. Please do not send these instructions to us, they are to be used for your guidance only.

SECTION A: GENERAL INSTRUCTIONS FOR SUBMISSION OF GRANT PAYMENT REQUEST In numeral 1 of this section, please enter the name and year of the grant program that you are submitting for payment. In addition, please help us expedite the process of your Homeland Security claims by:

Completing the Grant payment request correctly and according to these instructions.

Submitting your Grant payment request using our e-mail --> [email protected] (please do not fax documents).

Sending your Grant payment request only once (we do not require original documents and duplicates will slow down our process).

Using the checkboxes to ensure all the required supporting documents and files accompany your Grant payment request. Supporting documents are flagged for your convenience with a checkbox within the corresponding areas.

Submitting Grant payment request timely. We do not guarantee the process of Grant payment requests that are submitted late or too close to the final due date. Reimbursable expenditures need to be charged within the performance period of the grant and submitted to us as soon as they are incurred.

SECTION B: SUB-RECIPIENT'S INFORMATION
Please enter the name of the agency requesting for payment. The name of the agency should be typed according to its signed agreement and as you need it to appear in the payee line of the reimbursement check.

Please enter the complete address (street number and name, city, zip code) and attention line where you will need to receive the reimbursement check. Please note that this is not necessary for L.A. County departments.

Please enter the tax ID of the governmental entity requesting payment. Please leave blank for L.A. County departments.

Please enter the information of the person that can assist us with detail claim questions.

SECTION C: DETAIL PAYMENT REQUEST INFORMATION:

In order to expedite your Grant payment request, in this area's grid, include a maximum of five (5) invoices or reimbursements charges (one charge or one invoice per line). The invoices or charges need to share the same solution area, project #.

Enter the solution area corresponding to the claim. This information is found in the latest budget of the grant. Examples of solution areas are:
equipment, training, planning or exercise.

Enter the project # corresponding to the claim. This information is found in the latest budget of the grant. An example of Item # is 17.020.

Check with an X under either yes or no according to the claim's Environmental & Historical Preservation (EHP) requirements from the State. EHP approval needs to be obtained from the State prior to the start of the project on certain equipment items (see AEL description) or training/exercise projects. Please attach the following:

State EHP Approval: if required by the state for your claim.

Revised on 11/20/2017

EXHIBIT G

5. a)
b)
c)
d)
e)
f)
g)

6. a)
b)
c)

7. 8.

SECTION D: SUB-RECIPIENT'S CERTIFICATION
The following numerals provide the instructions to fill in the corresponding numeral in the form:

1. 2.

3. 4 &

5. SECTION C: (Continued)
If the expenditures that you are claiming were purchased thru a vendor or contractor, please enter the invoice # in the grid area. Please note that you are responsible for following acceptable purchasing policies and for documenting your procurement process. Additionally please include the following documentation with your claim:

Copy of the invoice: Please attach an invoice that provides sufficient information to be used as a cross reference with the items described in your grant line item and AEL #. When the invoice includes items that are not being claimed or that belong to different claims or grants, please circle and designate on the invoice the items that you are requesting for reimbursement. Each item circled must have a project #, a funding source, and a total. Purchase orders and price quotes will not be accepted in the place of the invoice.

Copy of the purchase order
Print out of the corresponding AEL # (Authorized Equipment List number). The AEL listing can be found at:
https://www.rkb.us/fema_grants.cfm
Proof of payment of the invoice: The proof of payment for L.A. County Departments is the printout from e-CAPS showing that the check cleared the bank. The proof of payment for other than L.A. County Department is the corresponding copy of the bank's cleared check .

Calculations for use tax paid: When use tax is paid, clearly show the calculations of the use tax in the invoice included in your claim.

Proof of payment of the use tax: Please provide official documents which authenticate the remittance of the use tax to the state, the amount and the reference to the invoice being claimed.

Federal Debarment Listing: Please provide a screen print out of the queried Federal Debarment Listing at http://www.sam.gov/portal/public/SAM. (you will need a username and a password; if you don't please create an account) . The listing needs to be queried prior to the selection of the vendor.

If you are claiming services, supplies, training related costs, or any other type of items purchased thru a vendor or contractor or government agency, please indicate with an X the method that you used to acquire the items (do not leave blank or mark more than one). Please note that competitive bid, non-competitive bid or sole source are the only valid purchasing methods.

Competitive Bid: for projects that received more than one bid. Please indicate number of bids received (must be more than one).

Non-Competitive Bid: for single bid purchases of $250,000 or more (effective June 21, 2018) to a single vendor or a single project, please attach the approval from the State. The approval needs to be requested from the State prior to the start of the project.

Sole Source: for non-bid purchases of $250,000 or more effective (June 21, 2018) to a single vendor or a single project, please attach the approval from the State. The approval needs to be requested from the State prior to the start of the project.

Enter the amount of your claim after you verify that your budget is sufficient to cover your request. When the amount of the budget is not sufficient, please let your Program Coordinator know of the possible need for budget modification.

Enter the "Total Amount" by adding the subtotal claims included in each line.

Please read and check the box provided if you are an authorized signor.

Please read and check the box provided if you are an authorized signor.

Please sign the Grant payment request if you are an authorized signor of your agency.

When the authorized person is the same as the contact person in Section B you do not need to enter the authorized contact information. If the authorized person and the contact person in Section B are different, please enter all the fields in this area as requested.

Revised on 11/20/2017

EXHIBIT G

a)
For Training Claims:
a)
b)
c)
If you are including personnel cost with your training claim, please add the following:
d)
e)
f)
g)
h)
i)
ADDITIONAL ITEMS THAT YOU NEED TO ATTACH TO YOUR GRANT PAYMENT REQUEST:

For Equipment Claims:

Equipment Inventory Listing (Print out & Excel File): Please include both the printout of the listing and the corresponding excel file with your claim. The excel file is used to submit your claim with the state and the printout as backup document for audits. If there is no serial # for your equipment please assign a valid ID tag, or write "Consumable" (if it applies) or write N/A. please do NOT leave the corresponding space blank. *1Please refer to the Instructions to Equip Inty Tab for completion procedures of Equipment Inventory.

Additionally, please enter the appropriate CBRNE Mission (Chemical, Biological, Radiological, Nuclear, or Explosive) in the column titled "Equipment Description & Quantity". This only applies to vehicles with AEL # 12VE-00-MISS (Vehicle Specialized Mission:CBRNE).

You need to inform us of any changes on the items above *1. This applies to each piece of equipment added in the Inventory Listing, including when the items are disposed and/or no longer useful. We will update the master inventory listing (per grant requirement) according to the information you give us. Please make sure that you include all the attachments that are necessary to provide us with the requested information.

State Sole Source Approval: If you are claiming training related costs thru a Non-Competitive Bid or Sole Source training provider, regardless the purchased amount, please attach the State's approval (effective December 03, 2018). The approval needs to be requested from the State prior to the start of the project.

State-Sponsored Training Reporting Form (with the tracking request #): Please add this form along with the Training Request Form Training Officer (POC), which you completed at the website, to the claim's backup documentation. All the backup documentation submitted for the training claim needs to agree with the training period and the detail description on the Training Reporting Form and the line item of the Grant. Training request #'s must be obtained from the State prior to the start of the project.

Receipts and paid invoices: please include the complete copy of the receipts and paid invoices with your claim for itemized costs such as air plane tickets, hotel stays, instructor's fees, workshop cost, facilities fees, consulting services, etc. Additionally, you will need to include the documents requested in numeral 5 under Section C.

Personnel List (Print out & Excel File): Please include both the printout of the listing and the corresponding excel file with your claim. The excel file is used to submit your claim with the state and the printout as backup document for audits.

Documents that certify completion of the training: please attach supporting documents that show the class name, dates of training, # of hours of the training class, printed name and signature of individual taking the class and approval signature from supervisor or trainer (attach the information for backfilled positions also). Examples of documents that certify completion of training are:

Attendance sheets (signed by employee and instructor)
Sign in sheets (same as above) Signed training certificates Summary Listing of Charges: Please use the Training Summary Sheet form provided in this claim packet that clearly shows the breakdown of the training charges per employee and that match the total claimed. This form includes the following: employee name, assignment, job title, date, salary, hours claimed, regular rate, overtime rate, employee benefits rate, claim amount per employee, clear calculations of amount claimed per employee and total (equal to the amount claimed).

Please ensure that the Training Summary Sheet is verified/approved by an authorized signatory, with printed name and title, and dated.

Backup for the Benefits Rate: If you are adding benefits to your claim, please make sure that you include the official calculation for the rate used.

Timecards: Include a printout of the corresponding timecards. Manual timecards need to indicate the # of hours charged per day to the grant, supervisor's signature, employee name and signature. Automatic system generated timecards need to be approved and include the name of the employee and hours charged per day to the grant.

Explanation of timekeeping codes: When the supporting documentation (timesheet, payroll register, etc.) includes timekeeping codes please provide a printout with the explanation of the usage as detailed as possible.

Revised on 11/20/2017

EXHIBIT G

j)
k)
For Planning Claims:
a)
b)
c)
d)
a)
b)
c)
Deliverable (or final product): Please include with your claim the final product of the planning activity (deliverable) that was identified in the grant award.

Payroll register: The payroll register needs to clearly support and explain the amount claimed per employee. It also needs to show the salary, hourly rate, employee benefits and overtime rate.

Roster of backfilled positions: When you are claiming overtime for a backfilled position, please attach the backfilled roster to your claim.

The roster needs to include the name of the backfilling employees, a short description of duties performed, the corresponding employee whose duties were covered and the dates accordingly. Please make sure that the roster is signed and that you include documentation corresponding to the employee covered by the backfilling position.

Signed Certificate of Completion: The certificate of completion can be an e-mail confirming that the planning activity was completed.

Invoices: If your planning claim includes charges invoiced by vendors, please see requirements and documents you need to attach to your claim form under Section C (numeral 5 and numeral 6).

Supporting Documentation for Personnel Cost: When your planning claim includes personnel cost, please see d) to i) under Training Claim (supporting documents needed) and add to the documentation.

For Exercise Claims:

Proof of State Approval of After Action Report (AAR): In order for your AAR to be approved you have to submit it to the State using the ODP Portal (see link below), within 90 days after completion of the exercise. You need to notify the State when the AAR is uploaded so they can proceed with the approval process.
https://hseep.dhs.gov/DHS_SSO/
Invoices: If your exercise claim includes charges invoiced by vendors please see requirements and documents you need to attach to your claim form under Section C (numeral 5 and numeral 6).

Supporting Documentation for Personnel Cost: When your exercise claim includes personnel cost, please see d) to i) under Training Claim (supporting documents needed) and add to the documentation.

For Organization Claims: Please see above b) and c) under Exercise Claims Revised on 11/20/2017

EXHIBIT G

GRANT NAME:

SUB-RECIPIENT: __________________________________________ P. ___ of ___ DATE OF REPORT: ______________________________________
Grant Project AEL Description of Property Serial # or SAFECOM Source of Department Vendor Invoice % of FED Location Use & Condition Year Number No. Other ID # Consult
(Yes/No/NA)
Property
(SHSP or
EMPG Grant
Program)
(Title Holder) Name Number Date Cost Participation (N=New, D=Deployed,
O=Out of
Service, L=Lost,
Date Sale Price
N:Grants/Subrecipient Monitoring/Forms/Propery & Equipment Inventory ListingRevised 12/2019

GRANT PROPERTY AND EQUIPMENT INVENTORY LISTING
Acquisition Disposition

EXHIBIT G

OBJECTIVE: To provide an equipment inventory listing that links the State Homeland Security Workbook, to the Equipment Ledger and to the Equipment Listing to simplify the tracking and accountability; and to Field Date Element
(1)
(2)
(3)
(4) Grant Year
(5) Project #
(7) AEL No.
(8) Description
(9) Serial # or Other ID #
(10) Safecom consult
(11) Source of Property
(12) Title Holder
(13) Vendor Name
(14) Invoice Number
(15) Acquisition Date
(16) Acquisition Cost
(17) % of Fed Part
(18) Location
(19) Use & Condition
(20) Disposition data
(21) Sale Price
of the form.

Note {1}:
taken and the results reconciled with the equipment records (at least {2} Indicate: N = New, D = Deployed, O = Out of Service, L = Lost & S = Stolen Project Number (from Grant Workbook Project Sheets)
Equipment Inventory Listing
Procedures for Completion
eliminate duplication and confusion.

Procedure
Grant Name SHSP or EMPG
Sub-Recipient Name of your agency
Date of Report Date report completed {1}
Grant Year of funds used to purchase equipment
Fed participation in the cost of equipment
Authorized Equip Listing No (from Grant Workbook)
Description of the equipment
Serial # or Other identification # used
Fill out either by Yes, No, or N/A
Funding source, i.e, SHSP, EMPG, etc.

Name of agency (City/Department)
Name of the vendor
Invoice number
Date equipment acquired
Cost of the individual equipment item
once every two years).

Distribution
Copy maintained in sub-recipient file
Copy forwarded to Shared Services Division
Location of equipment
Use & condition {2}
Date of disposition
Sale price, If applicable, or N/A for not applicable
The Equipment Inventory Listing must be completed in its entirety to meet the objective This date should be the date the physical inventory of equipment was

EXHIBIT G

Grant Name
Jurisdiction Name:Training Provider:

OHS Approved Course Title:Non-SLGCP Course Title & OHS Tracking No. (requires pre-approval thru OEM)
Date of Course:Class/ Exercise Duration/Hours:

EMP NO. EMPLOYEE NAME ASSIGNMENT TITLE

TRAINING
REQUEST #

TRAINING

START DATE

TRAINING END
DATE

SALARY OT REG RATE OT RATE OT PAY
Are you
claiming
for
Employee
Benefits?
Employee
Benefits Rate CLAIM
(for Training only) HOURS TOTAL
1 $- - $- $
23456789
10 GRAND TOTAL $ -
Approved by:

Authorized Signature
Print Name and Title Date
Training Summary
Sheet

EXHIBIT G

- -
GRAND TOTAL $
Approved by:

Authorized SignaturePrint Name and Title Date
Final Product
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)

PLANNING ROSTER
Project Planning Activity Solution Area Sub-Category Discipline Funding Source Total Cost Total Claimed Cash Request Number FMFW v1.09- 06/09

EXHIBIT G

- -
GRAND TOTAL $
Approved by:

Authorized SignaturePrint Name and Title Date
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES)

EXERCISE ROSTER
Project Exercise Title Funding Source Solution Area Sub-Category Discipline Cash Request Number Total Cost Total Claimed Conducted By Date of Exercise Exercise Type Exercise Role Date AAR entered into HSEEP FMFW v1.09- 06/09

EXHIBIT G

8. Notes on Personnel Cost:

In general, costs associated with:
:RUNSHUIRUPHGXQGHUFRQWUDFWIRUDVSHFLILFGHOLYHUDEOH'2(6127FRXQWDJDLQVWWKH personnel cap, however,
:RUNSHUIRUPHGXQGHUFRQWUDFWIRUDQXQGHILQHGSHULRGVXFKDVIRUSHUVRQQHOFRVWV supporting operational activities, including general planning, training or exercise activities DO count against the personnel cap; and
:RUNSHUIRUPHGE\DOOQRQFRQWUDFWRUSHUVRQQHOLQFOXGLQJIRUIXOORUSDUWWLPHVWDIIDQG operational overtime DO count against the personnel cap.

The following examples would not count towards the personnel cap:
9HQGRULQVWDOODWLRQRIDUDGLRWRZHU

9HQGRUWUDLQLQJRQQHZHTXLSPHQWSXUFKDVHG

&RQWUDFWRUKLUHGWRFUHDWHDQ(PHUJHQF\2SHUDWLRQV3ODQ

&RQWUDFWRUKLUHGWRSURYLGHGHOLYHULHVRI,&6
DQG
&RQWUDFWRUKLUHGWRDVVLVWZLWKSODQQLQJWUDLQLQJHYDOXDWLQJDQGUHSRUWLQJWKH effectiveness of a specific exercise.

The following examples would count towards the personnel cap:
&RQWUDFWRUKLUHGWREHWKH6WDWH¶V:0'WUDLQLQJLQVWUXFWRUZLWKQRVSHFLILFGHOLYHUDEOHV under contract;
&RQWUDFWRUKLUHGWRIDFLOLWDWHXQLGHQWLILHGQXPEHURIH[HUFLVHVWKURXJKRXWWKH performance period;
&RQWUDFWRUKLUHGWREHWKHSDUWWLPHDXGLWRURI+RPHODQG6HFXULW\*UDQWVWKURXJKRXWWKH\HDU DQG
&RQWUDFWRUKLUHGWREHDQLQWHOOLJHQFHDQDO\VW

EXHIBIT G

Employee Name Project / Deliverable Funding Source Discipline Solution Area Solution Area Sub Category Dates of Payroll Period Total Salary &
Benefits charged
for this Reporting
Period
Total Project
Hours
REIMB
Request #
Total Cost Charged
to Grant
- - N/A -
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (Cal OES) Project
FMFW v1.15a - 2015

EXHIBIT G

FMFW v1.15a - 2015

EXHIBIT G

FMFW v1.15a - 2015

EXHIBIT G

Subrecipient Monitoring Instrument
Subrecipient Monitoring Instrument

PROJECT TITLE
Los Angeles County State Homeland Security Program
Monitoring Reports
A. FINANCIAL REPORTING REQUIREMENTS
Objective
To determine that the Subrecipient implemented corrective action to address findings noted in its Single Audit that is related to the Homeland Security Grant.

Verification Yes No Comment
ϭ͘ Was a Single Audit completed for Grant Year 201ϰ-1ϱ
and 201ϱ-ϭϲ?
Ϯ͘ If yes, did the Subrecipient forward a copy to the
Homeland Security Grant Administrator (HSGA) by
March 30th of the year following the audit?
ϯ͘ Did the Single Audit(s) identify findings related to the Homeland Security Grant? If yes, please continue.

If no, please mark N/A and continue to Section B.
ϰ͘ Did the Subrecipient develop a corrective action plan that addresses the finding(s)?
ϱ͘ Did the Subrecipient send a copy of a corrective action plan to the HSGA?
ϲ͘ Did the Subrecipient implement the corrective action plan?

EXHIBIT H

SAMPLE COPY
B. TRAINING
Objective
To determine that the Training expenditures were appropriately documented and that the activities aligned with the project’ s goals and objectives. If the Training activities involved employees, determine if the Subrecipient appropriately documented the Training expenditures using employee timecards, sign-in sheets, and certificates of training. If the Training activities involved using consultants or contractors, determine if the Subrecipient followed the appropriate procurement procedures to hire the consultants or contractors. Use Worksheets 1 and 3 (See Attachment E – Subrecipient Monitoring Worksheets).

Verification Yes No Comments

1. Did the Subrecipient receive funding for Training
expenditures? If yes, then continue. If no, continue
to next section.

2. Did the Subrecipient receive prior approval from
the State either via email or other documentation
and did it include the training course name and
number?

3. If the Training expenditures relate to the use of
employees, did the Subrecipient appropriately
document the Training expenditures using employee
timecards, sign-in sheets and certificates of training?

4. If Training expenditures relate to the use of
consultants/contractors, did the Subrecipient follow
proper procurement procedures to hire the consultants
or contractors?

5. Did the Subrecipient accurately report the Training
expenditures in their accounting records?

6. For Projects with overtime expenditures for Training:
a. Did the Subrecipient maintain employee timecards
to appropriately document the overtime expenditures?
b. Did the Subrecipient accurately report the overtime
expenditures in their accounting records?

EXHIBIT H

SAMPLE COPY
B. TRAINING (Continued)
Verification Yes No Comments

7. For Projects with backfill expenditures for Training:
a. Does the Subrecipient have documentation that
the backfill expenditures were approved by the
State?
b. Did the Subrecipient appropriately document the
backfill expenditures using employee timecards and
sign-in sheets?
c. Did the Subrecipient accurately report the
expenditures in their accounting records?

8. Were employee timecards utilized in Training activities signed and dated by the employee and direct supervisor?

9. Were the Training expenditures consistent with the State approved grant award and/or post award modification(s)?

10. Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports submitted by HSGA:
a. If the Project prior Grant Year monitoring report
finding was resolved, explain resolution, and indicate
such in the current report as resolved.
b. If the Project prior Grant Year report finding is not resolved, indicate why it has not been resolved and
what the Subrecipient is doing to resolve the prior
year finding and indicate such in the current report.

EXHIBIT H

SAMPLE COPY
C. PLANNING
Objective
To determine that the Planning expenditures were appropriately documented and that the activities aligned with the project’s goals and objectives. If the Planning activities involved employees, determine if the Subrecipient appropriately documented the Planning expenditures using employee timecards and sign-in sheets. If the Planning activities involved using consultants or contractors, determine if the Subrecipient followed the appropriate procurement policies. Use Worksheets 1 and 3 (See Attachment E – Subrecipient Monitoring Worksheets).

Verification Yes No Comments

1. Did the Subrecipient receive funding for Planning
expenditures? If yes, continue. If no, continue to
next section.

2. Did the Subrecipient appropriately document the
Planning expenditures providing copies of the
support documentation that indicated the efforts
made to produce the final product and a copy of
the product produced?

3. If Planning expenditures relate to the use of employees, did the Subrecipient use employee timecards and
sign-in sheets?

4. If Planning expenditures relate to the use of
consultants/contractors, did the Subrecipient
follow proper procurement procedures to hire
the consultants or contractors?

5. Did the Subrecipient accurately report the
Planning expenditures in their accounting records?

6. For Projects with overtime expenditures for
Planning:
a. Did the Subrecipient maintain employee
timecards to appropriately document the
overtime expenditures?

EXHIBIT H

SAMPLE COPY
C. PLANNING (Continued)
Verification Yes No Comments
b. Did the Subrecipient accurately report the
overtime expenditures in their accounting
records?

7. For Projects with backfill expenditures for Planning:
a. Does the Subrecipient have documentation
that the backfill expenditures were approved
by the State?
b. Did the Subrecipient appropriately document
the backfill expenditures using employee
timecards and sign-in sheets?
c. Did the Subrecipient accurately report the
backfill expenditures in their accounting
records?

8. Were the employee timecards utilized in Planning
activities signed and dated by the employee and
direct supervisor?

9. Were the Planning expenditures consistent with the
State approved grant award and/or post award
modification(s)?

10. Ensure the Subrecipient corrected area of
noncompliance that remain outstanding and were
reported as findings in prior Grant Year monitoring
reports submitted to HSGA:
a. If the project prior Grant Year monitoring report
finding was resolved, explain resolution, and
indicate such in the current report as resolved.
b. If the project prior Grant Year monitoring report
finding is not resolved, indicate why it has not been
resolved and what the Subrecipient is doing to
resolve the prior year finding and indicate such in
the current report.

EXHIBIT H

SAMPLE COPY
D. EQUIPMENT
Objective
To determine that the project Equipment expenditures are supported by invoices and that a listing of the Equipment/property is maintained by the Subrecipient. To determine that the purchases are aligned with the project’s goals and objectives. Use Worksheets 2 and 3 (See Attachment E – Subrecipient Monitoring Worksheets).

Verification Yes No Comments

1. Did the Subrecipient receive funding for Equipment
expenditures? If yes, continue. If no, continue to
next section.

2. Did the Subrecipient maintain invoices to support
the Equipment expenditures?

3. Did the Subrecipient follow proper procurement
procedures to purchase the Equipment and were
the items listed in the federal “Authorized
Equipment List” and/or “Standardized Equipment List”?

4. Did the Subrecipient accurately report the
Equipment expenditures in their accounting records?

5. Did the Subrecipient maintain an Equipment
inventory that listed the following:
a) Description of Equipment,
b) Serial number or other identification number,
c) AEL number,
d) Fund/source/grant year,
e) Title holder,
f) 100 percent of federal participation. If no, then identify percentage, g) Acquisition date,
h) Acquisition cost,
i) Quantity,
j) Equipment location,
k) Use and condition of Equipment,
l) Disposal date and sale price of the Equipment

6. Did the Subrecipient conduct an inventory of
Equipment purchased with Cal/OES grant funds at
least once every two years?

EXHIBIT H

SAMPLE COPY
D. EQUIPMENT (Continued)
Verification Yes No Comments

7. Was the Equipment physically inspected to ensure:
a. The Equipment existed and agreed to inventory
listing?
b. The Equipment worked and adequately trained
staff are available to operate the Equipment?

8. Did the Subrecipient maintain Equipment in a secure
location?

9. For property other than Equipment, i.e. supplies, did the Subrecipient have controls and accountability to
safeguard and ensure that the items are used and
solely for authorized purposes?

10. For Equipment disposal, if any:
a. Was the disposition consistent with federal
regulations?
b. What is the status of the proceeds received from the disposal?

11. Did the Subrecipient have a policy for damaged,
destroyed, lost or stolen Equipment including but
not limited to informing the Cal/OES, steps to replace the Equipment and an investigative process?

12. Were the Equipment expenditures consistent with
State approval grant award and/or post award
modification(s)?

13. Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports maintained by HSGA:
a. If the project prior Grant Year monitoring report finding was resolved, explain resolution, and indicate such in
the current report as resolved.
b. If the project prior Grant Year monitoring report finding is not resolved, indicate why it has not been resolved
and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report.

EXHIBIT H

SAMPLE COPY
E. EXERCISE
Objective
To determine that the Exercise expenditures were appropriately documented and the activities align with project’s goals and objectives. If the Exercise activities involved employees, determine if the Subrecipient appropriately documented the Exercise expenditures using timecards and sign-in sheets. If the Exercise activities involved using consultants or consultants, determine if the Subrecipient followed the appropriate procurement procedure. Use Worksheets 1 and 3 (See Attachment E – Subrecipient Monitoring Worksheets).

Verification Yes No Comments

1. Did the Subrecipient receive funding for Exercise
expenditures? If yes, continue. If no, continue to
next section.

2. Did the Subrecipient receive prior approval from the State either via email or other documentation and did it include the Exercise course name and number?

3. If the Exercise expenditures relate to the use of employees, did the Subrecipient appropriately document the Exercise expenditures using employee timecards, sign-in sheets, and certificates for Exercise?

4. If the Exercise expenditures relate to the use of consultants/ contractors, did the Subrecipient follow proper procurement procedures to hire the consultants or contractors?

5. Did the Subrecipient accurately report the Exercise
expenditures in their accounting records?

6. For Projects with overtime expenditures for Exercise:
a. Did the Subrecipient maintain employee timecards
to appropriately document the overtime expenditures?
b. Did the Subrecipient accurately report the overtime
expenditures in their accounting records?
c. Did the Subrecipient accurately report the backfill
expenditures in their accounting records?

7. For Projects with backfill expenditures for Exercise:
a. Does the Subrecipient have documentation that
the backfill expenditures were approved by the State?
b. Did the Subrecipient appropriately document the
backfill expenditures using employee timecards and
sign-in sheets?

EXHIBIT H

SAMPLE COPY
E. EXERCISE (Continued)
Verification Yes No Comments

8. Were the employee timecards utilized in the Exercise activities signed and dated by the employee and direct supervisor?

9. Were the Exercise expenditures consistent with the State approved grant award and/or post award modifications?

10. Ensure the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports:
a. If the Project prior Grant Year monitoring report finding was resolved, explain resolution and indicate such in
the current report as resolved.
b. If the Project prior Grant Year monitoring report finding is not resolved, indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report.

EXHIBIT H

SAMPLE COPY
F. ORGANIZATION
Objective
To determine that the Organization expenditures were appropriately documented and that the activities align with the project’s goals and objectives. If the Organization activities involved employees, determine if the Subrecipient appropriately documented the Organization expenditures using employee timecards and sign-in sheets. If the Organization activities involved using consultants or contractors, determine if the Subrecipient followed the appropriate procurement policies. Use Worksheets 1 and 3 (See Attachment E – Subrecipient Monitoring Worksheets).

Verification Yes No Comments

1. Did the Subrecipient receive funding for Organization expenditures? If so, continue. If no, continue to next section.

2. If the Organization expenditures relate to the use of employees, did the Subrecipient document the expenditures using employee timecards, sign-in sheets, or with other support documentation that substantiated the expense?

3. If the Organization expenditures relate to the use of consultants or contractors, did the Subrecipient follow proper procurement procedures to hire the consultants
or contractors?

4. Did the Subrecipient accurately report the Organization expenditures in their accounting records?

5. For Projects with overtime expenditures for Organization:

a. Did the Subrecipient maintain employee timecards to
appropriately document the overtime expenditures?
b. Did the Subrecipient accurately report the overtime
expenditures in their accounting records.?

EXHIBIT H

SAMPLE COPY
F. ORGANIZATION (Continued)
Verification Yes No Comments

6. For Projects with backfill expenditures for Organization:
b. Does the Subrecipient have documentation that the
backfill expenditures were approved by the State?
c. Did the Subrecipient appropriately document the
backfill expenditures using employee timecards and
other payroll documentation?

7. Were employee timecards utilized in Organization activities signed and dated by the employee and direct supervisor?

8. Were the Organization expenditures consistent with the State approved grant award and/or post award modification(s)?

9. Ensure that the Subrecipient corrected areas of noncompliance that remain outstanding and were reported as findings in prior Grant Year monitoring reports maintained by HSGA:
a. If the Project prior Grant Year monitoring report finding was resolved, explain resolution and indicate such in the current report as resolved.
b. If the Project prior Grant Year monitoring report finding is not resolved, indicate why it has not been resolved and what the Subrecipient is doing to resolve the prior year finding and indicate such in the current report.

EXHIBIT H

SAMPLE COPY
ITEM 5

FUND FUND
111 General Fund 230 Homeland Security Fund
112 Waste Collection/Disposal 231 Parking System Fund
114 Spec Events Contributions 232 Art in Public Places Fund 115 General Fund Reserve 233 Bullet Proof Vest Grant
116 Retirement Fund 234 Congressional Earmark
120 Special Revenue DNA ID 235 Federal Street Improvmnt 121 Special Revnu Welfare Inm 236 HUD Economic Empowerment 122 Prevention Intervention 237 Community Planning
123 Board of Corrections LEAD 238 Air Pollution Grant
124 Auto Theft Prevention 239 Federal CDBG Fund
150 Emergency Preparedness 240 HUD EZ/EC Soc Sec Block
151 Economic Development 241 CalHome
152 Greenway Linear Park Proj 242 HUD Home Program
200 LACTMA TOD 243 HUD 108 B03MC060566
201 Environmental Justice 244 HUD EDI Grant
202 CFP Crosswalks 245 EPA Brownfield
203 ATP Randolph Rail-Trail 246 LBPHCP-Lead Base
204 SR2S Middleton Safe Route 247 Neighborhood Stabilzation 205 CFP Pacific Blvd 248 Homelessness Prevention
206 CFP I Park Pay Station 249 DEPT OF TOXIC SUBSTANCES 207 CFP Signal Synchronizatio 250 DTSC Grant
208 CMAQ Metro Rapid 251 Land & Water Conservation
209 CFP City Street Resurfac 252 ABC
210 Measure M 253 DEBT SERVICE FUND
211 Road Maint & Rehab SB1 257 CDC Merged Project Fund
212 P & R Grants 258 CDC Merged Debt Service
213 Park Facilities 259 CDC Low/Mod Income Housin
214 Recreation Field Charter 262 CDC Neighbor Preservn Cap 215 Trees for A Better Enviro 263 CDC Neighbor Presrvn Debt 216 Employees Retirement Fund 264 CDC Nghbr Prsrvn Low/Mod 217 OPEB 267 CDC Sta Fe Redev Project
218 PARS 268 CDC Sta Fe Debt Service
219 Sales Tax-Transit Fund A 269 CDC Sta Fe Low/Mod Income 220 Sales Tax-Transit C 270 Successor Agency Merge
221 State Gasoline Tax Fund 271 Successor Agency Merg Prj 222 Measure R 272 Successor Agency Low Mod
223 Local Origin Program Fund 273 Successor Agency NHP
224 Office of Traffc & Safety 274 Successor Agency NHP Prj 225 Cal Cops Fund 275 Successor Agency
226 Air Quality Improv Trust 276 SUCCESSOR AGENCY-GF
227 Offc of Criminal Justice 283 Sewer Maintenance Fund 228 State Dept. of Justice 285 Solid Waste Mgmt Fund
229 Police Forfeiture Fund 286 Illegal Disposal Abatemnt

DESCRIPTION DESCRIPTION
List of Funds - City of Huntington Park
FUND
287 Solid Waste Recycle Grant
288 COMPBC
293 PUBLIC FIN. AUTHOR.L/T DT
299 CDC Special Revenue Fund
322 STIP Transportation Fund
334 Ped/Bike Path Fund
335 Energy Efficient Grant
345 Rails To Trails Randolph
346 Bike Lane State Street
347 SRTS Middleton Elementary
348 Pacific Blvd Ped Improve
349 Capital Improvement Fund
475 HP PUBLIC FINANCE AUTHOR
533 Business Improv Dist Fund
535 Strt Lght & Lndscp Assess
681 Water Department Fund
741 Fleet Maintenance
742 Information Technology
745 Self Insurance
746 Employee Benefit Fund
748 Veh & Equip Replacement
779 Deferred Comp. Trust Fund
800 Pooled Cash
801 Pooled Cash Fund
802 Pooled Interest
993 Public Fin Authority LTD
994 General Fixed Assets Acct
995 General LTD Account Grp
996 General Long Term Debt
997 CDC Gnrl LTD Account Grp
998 Reserve Template Fund
999 Pooled Cash/Template

DESCRIPTION
City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL AGUILERA, CARLOS 6845 681-0000-228.70-00 MANUAL DEPOSIT REFUND 20.00 AGUILERA, CARLOS Total 20.00
ALADDIN LOCK & KEY SERVICE 34521 111-8020-431.43-10 SUPPLIES FOR PW 22.96 ALADDIN LOCK & KEY SERVICE Total 22.96
ALAN'S LAWN AND GARDEN CENTER, INC. 71589 535-8090-452.74-10 EQUIPMENT FOR LANDSCAPING 998.71 ALAN'S LAWN AND GARDEN CENTER, INC. Total 998.71
ALL CITY MANAGEMENT SERVICES,INC 99112 111-9010-413.56-41 SCHOOL CROSSING GUARD 13,713.00 ALL CITY MANAGEMENT SERVICES,INC Total 13,713.00
ALVAREZ-GLASMAN & COLVIN 2024-10-21271 111-9031-413.52-30 LEGAL SERVICES 901.95 2024-10-21272 111-9031-413.52-30 LEGAL SERVICES 4,290.00 2024-10-21273 111-9031-413.52-30 LEGAL SERVICES 1,824.00 ALVAREZ-GLASMAN & COLVIN Total 7,015.95
AMAZON.COM SERVICES, INC. 1G3Y-MFXJ-6H13 111-8020-431.43-10 SUPPLIES FOR PW ADMIN 141.88 1XNT-MC6H-31RC 111-7010-421.61-20 SUPPLIES FOR PD DEPTS 801.61 AMAZON.COM SERVICES, INC. Total 943.49
AMTECH ELEVATOR SERVICES 151401864841 111-8022-419.56-41 MAINTENANCE MAR-MAY 25 1,191.18 AMTECH ELEVATOR SERVICES Total 1,191.18
AT&T 23068892 111-9010-419.53-10 CAL NET 1/20/25-2/19/25 395.79 254852700FEB 111-9010-419.53-10 SERVICE 2/21/25-3/20/25 123.05 317316997FEB 111-9010-419.53-10 SERVICE 2/22/25-3/21/25 96.30 AT&T Total 615.14
AT&T MOBILITY X02252025 111-9010-419.53-10 PD WIRELESS PHONES 7,122.17 AT&T MOBILITY Total 7,122.17
AUTO ZONE 4075320947 741-8060-431.43-20 PART FOR PW UNIT 274 222.03 4075329032 741-8060-431.43-20 PW UNIT 350 PARTS 255.74
4075329089 741-8060-431.43-20 FLEET UNIT SUPPLIES 29.11 AUTO ZONE Total 506.88

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL BDG LAW GROUP 35313 111-0220-411.32-70 SERVICE FOR SEPTEMBER-24 58.00 35314 111-0220-411.32-70 SERVICE FOR SEPTEMBER-24 202.00 35855 111-0220-411.32-70 LEGAL SERVICES FEB 2025 302.50 35856 111-0220-411.32-70 LEGAL SERVICES FEB 2025 455.00 BDG LAW GROUP Total 1,017.50
BEAR ELECTRICAL SOLUTIONS, INC 25602 221-8014-429.56-41 JANUARY 2025 SERVICES 852.50 25603 221-8014-429.56-41 JANUARY 2025 SERVICES 6,350.00 BEAR ELECTRICAL SOLUTIONS, INC Total 7,202.50
BIG BELLY SOLAR, INC Q44071-2 287-8055-432.56-41 1 YEAR SERVICE 5/25-5/26 8,782.56 BIG BELLY SOLAR, INC Total 8,782.56
BIGLEAF NETWORKS, INC INV114962 742-9010-419.74-09 MONTHLY BILLING 2/28/25 347.75 BIGLEAF NETWORKS, INC Total 347.75
BILL WHALEN AND ASSOCIATES, INC 1085 111-0220-411.32-70 LEGAL SERVICES 15,473.38 BILL WHALEN AND ASSOCIATES, INC Total 15,473.38
CACEO 20033181 111-5010-419.59-15 WEBINAR 54.00
CACEO Total 54.00
CALIFORNIA PARK&RECREATION SOCIETY 2212025 111-6010-451.59-15 MEMBERSHIP FEE 165.00 111-6010-451.64-00 MEMBERSHIP FEE 680.00
CALIFORNIA PARK&RECREATION SOCIETY Total 845.00
CALIFORNIA STREET LIGHTING 1290 221-8014-429.74-10 POLE & ARM DELIVER & INSTALL 4,500.00 CALIFORNIA STREET LIGHTING Total 4,500.00
CANNON CORPORATION 91179 681-8030-461.76-11 JANUARY 2025 SERVICES 28,188.50 91183 681-8030-461.43-30 JANUARY 2025 SERVICES 47.50
CANNON CORPORATION Total 28,236.00
CDW GOVERNMENT INC. AC65Z9Q 742-9010-419.74-09 ADOBE ACROBAT PRO 1,519.65 CDW GOVERNMENT INC. Total 1,519.65

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL CENTRAL FORD 55681 219-8085-431.43-21 SHUTTLE PARTS 110.07 55700 111-7010-421.43-20 PARTS FOR PD UNIT 988 401.70
55701 111-7010-421.43-20 PARTS FOR PD UNIT 989 402.34
55893 111-7010-421.43-20 PARTS FOR PD UNIT 985 475.40
56014 111-7010-421.43-20 PARTS FOR PD UNIT 967 152.21
CENTRAL FORD Total 1,541.72
CHARTER COMMUNICATIONS 13844550102142 111-9010-419.53-10 INTERNET SERVICES 199.97 13844570102212 111-9010-419.53-10 SERVICES 3/1/25-3/29/25 209.97 15683320102142 111-9010-419.53-10 INTERNET SERVICES 169.98 17009470102012 111-9010-419.53-10 SERVICE 2/1/25 - 2/28/2025 1,650.00 CHARTER COMMUNICATIONS Total 2,229.92
CINDYS JUMPERS, LLC 91402 111-6020-451.56-41 EASTER RENTALS 765.00 CINDYS JUMPERS, LLC Total 765.00
CINTAS CORPORATION NO 3 4222026343 741-8060-431.56-41 UNIFORM DRY CLEANING 491.53 4222816424 741-8060-431.56-41 UNIFORM DRY CLEANING 491.53 CINTAS CORPORATION NO 3 Total 983.06
CITY CLERKS ASSOCIATION OF CA 300004229 111-1010-411.59-15 CCAC MEMBERSHIP 250.00 CITY CLERKS ASSOCIATION OF CA Total 250.00
CLINICAL LAB OF SAN BERNARDINO, INC 2500349 681-8030-461.56-41 SERVICES 1/8/25-1/29/25 1,095.00 CLINICAL LAB OF SAN BERNARDINO, INC Total 1,095.00
COALITION FOR RESPONSIBLE COMMUNITY FM1650 111-7024-421.56-41 DECEMBER 2024 SERVICES 4,422.50 111-8020-431.56-41 DECEMBER 2024 SERVICES 1,673.67
111-8022-419.56-41 DECEMBER 2024 SERVICES 5,191.99
111-8023-451.56-41 DECEMBER 2024 SERVICES 13,706.89
FM1665 111-7024-421.56-41 JANUARY 2025 SERVICES 4,422.50 111-8020-431.56-41 JANUARY 2025 SERVICES 1,673.67
111-8022-419.56-41 JANUARY 2025 SERVICES 5,191.99
111-8023-451.56-41 JANUARY 2025 SERVICES 13,706.89
COALITION FOR RESPONSIBLE COMMUNITY Total 49,990.10

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL COMMERCIAL TIRE COMPANY 1-186267 741-8060-431.43-20 TRACTOR UNIT 412 TIRES 191.63 COMMERCIAL TIRE COMPANY Total 191.63
COMMUNITY VETERINARY HOSPITAL INC 687272471 111-7010-421.61-20 K9 SUPPLIES 111.00 COMMUNITY VETERINARY HOSPITAL INC Total 111.00
CONCENTRA MEDICAL CENTERS 85681336 111-2030-413.56-41 NEW HIRE PHYSICAL 1,204.00 CONCENTRA MEDICAL CENTERS Total 1,204.00
COUNTY OF L.A. DEPT OF PUBLIC WORKS RE-PW250210042 221-8014-429.56-41 JANUARY 2025 SERVICES 788.97 COUNTY OF L.A. DEPT OF PUBLIC WORKS Total 788.97
CUAUHTEMOC SANCHEZ 25467-11392 681-0000-228.70-00 UTILITY REFUND 952.54 CUAUHTEMOC SANCHEZ Total 952.54
DATA TICKET INC. 172875 111-9010-415.56-15 WEBSITE ONLINE ACCESS 12.50 175391 111-5055-419.56-41 INTERNET SERVICES 310.50
175498 111-9010-415.56-15 WEBSITE ONLINE ACCESS 12.50
175847 111-9010-415.56-15 JANUARY 2025 SERVICES 11,561.06 DATA TICKET INC. Total 11,896.56
DELL INC. 10800678076 742-9010-410.74-10 CITY DESKTOPS 8,856.36 DELL INC. Total 8,856.36
DELTA DENTAL BE006467539 111-0000-217.50-20 BENEFITS MARCH 2025 7,422.97 DELTA DENTAL Total 7,422.97
DELTA DENTAL INSURANCE COMPANY BE006465035 111-0000-217.50-20 BENEFITS MARCH 2025 2,017.74 DELTA DENTAL INSURANCE COMPANY Total 2,017.74
DEPARTMENT OF ANIMAL CARE & CONTROL 2252025 111-7010-421.56-41 JANUARY 2025 SERVICES 31,247.87 DEPARTMENT OF ANIMAL CARE & CONTROL Total 31,247.87
DEPARTMENT OF JUSTICE 792811 111-7010-421.56-41 MONTHLY SERVICE JAN-2025 192.00 DEPARTMENT OF JUSTICE Total 192.00

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL DESIGN PRINT BANNER, LLC US337606141739 111-6020-451.61-35 5K SUPPLIES 200.27 DESIGN PRINT BANNER, LLC Total 200.27
DUNN EDWARDS CORPORATION 20099A43370 111-8095-431.61-50 PAINT FOR GRAFFITI 945.61 2009A43371 111-8095-431.61-50 PAINT FOR GRAFFITI 945.61 DUNN EDWARDS CORPORATION Total 1,891.22
EDUCATION & OUTREACH COMPANY 25-139 287-8055-432.56-41 OUTREACH SUPPLIES 2,380.11 EDUCATION & OUTREACH COMPANY Total 2,380.11
ESTEBAN PALACIOS 3032025 111-7010-421.59-10 MILEAGE REIMBURSEMENT 180.23 ESTEBAN PALACIOS Total 180.23
ESTELA RAMIREZ 5499 111-6060-466.33-20 AEROBIC BODY TONING 392.00 ESTELA RAMIREZ Total 392.00
EXPRESS TRANSPORTATION SERVICES LLC DAR02282025 219-8085-431.56-45 DIAL A RIDE MARCH 2025 74,443.41 EXPRESS TRANSPORTATION SERVICES LLC Total 74,443.41
FERGUSON ENTERPRISES INC 5129890 111-8023-451.43-10 MATERIALS FOR PARKS 261.63 5188062 111-8023-451.43-10 MATERIALS FOR PARKS 281.46
FERGUSON ENTERPRISES INC Total 543.09
FUN EXPRESS, LLC 735725165-01 111-6060-466.61-20 AFTERSCHOOL SUPPLIES 49.60 FUN EXPRESS, LLC Total 49.60
GEORGE CHEVROLET 186101CVW 741-8060-431.43-20 PW UNIT 186 PARTS 37.18 186548CVW 741-8060-431.43-20 PW UNIT 274 PARTS 106.51
GEORGE CHEVROLET Total 143.69
GLOBAL URBAN STRATEGIES, INC. 841 241-5030-419.56-41 SERVICES JANUARY 2025 2,025.00 842 241-5030-419.56-41 SERVICES JANUARY 2025 2,242.64
GLOBAL URBAN STRATEGIES, INC. Total 4,267.64
GOLDEN RULE LENDING, LLC 25273-10860 681-0000-228.70-00 UTILITY REFUND 984.67

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL GOLDEN RULE LENDING, LLC Total 984.67
GRAINGER 9400238631 221-8014-429.74-10 PW SUPPLIES 2,212.39 9400238649 221-8014-429.74-10 PW SUPPLIES 2,449.82
9413843252 111-8024-421.43-10 MATERIALS FOR PD REPAIRS 349.36 9414606088 741-8060-431.43-20 FLEET REPAIR SUPPLIES 204.65 GRAINGER Total 5,216.22
GUTIERREZ BACKGROUND INVESTIGATIONS 2025-4 111-7010-421.56-41 BACKGROUND INVESTIGATION 1,300.00 2025-5 111-7010-421.56-41 BACKGROUND INVESTIGATION 1,300.00 GUTIERREZ BACKGROUND INVESTIGATIONS Total 2,600.00
HASA, INC. 1018615 681-8030-461.41-00 SODIUM HYPOCHLORITE 15 359.31 1018616 681-8030-461.41-00 SODIUM HYPOCHLORITE 18 331.54 1019710 681-8030-461.41-00 SUPPLIES FOR WELL 15 449.14
1019711 681-8030-461.41-00 SUPPLIES FOR WELL 18 301.40
HASA, INC. Total 1,441.39
HECTOR G. MORENO 5503 111-6060-466.33-20 TAEKWONDO 896.00 5504 111-6060-466.33-20 TAEKWONDO 1,120.00
5520 111-6060-466.33-20 TAEKWONDO 616.00
HECTOR G. MORENO Total 2,632.00
HINDERLITER DE LLAMAS & ASSOCIATES SIN047345 111-9010-419.56-41 CONTRACT & AUDIT SERVICES 8,806.20 HINDERLITER DE LLAMAS & ASSOCIATES Total 8,806.20
IBE DIGITAL 476963 111-9010-419.44-10 BLACK TONER 18.07 477038 111-9010-419.44-10 WASTE TONER BOX 18.07
IBE DIGITAL Total 36.14
INFRASTRUCTURE ARCHITECTS INC 580 787-8925-499.73-10 CONSTRUCTION SUPPORT 2,230.00 INFRASTRUCTURE ARCHITECTS INC Total 2,230.00
INFRASTRUCTURE ENGINEERS 472966 111-5010-419.56-41 SERVICES JANUARY 2025 13,564.95 476596 111-5010-419.56-41 SERVICES JANUARY 2025 53,776.00 476616 111-5010-419.56-41 SERVICES JANUARY 2025 1,617.00

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL INFRASTRUCTURE ENGINEERS Total 68,957.95
INNER CITY VISIONS 1039 239-5210-463.56-41 MONTHLY BILLING JAN-25 16,129.09 INNER CITY VISIONS Total 16,129.09
INTEGRATED TACTICAL CONCEPTS LLC 030325-SWT 111-7010-421.59-10 TRAINING REGISTRATION 550.00 INTEGRATED TACTICAL CONCEPTS LLC Total 550.00
INTERNATIONAL INSTITUTE OF 39433-2025 111-1010-411.64-00 ANNUAL MEMBERSHIP RENEWAL 275.00 INTERNATIONAL INSTITUTE OF Total 275.00
INTOXIMETERS INC 781006 111-7010-421.61-20 DRY GAS TANK 262.97 INTOXIMETERS INC Total 262.97
J SQUARED 158 681-8030-461.56-41 FEBRUARY SERVICES 2025 420.00 J SQUARED Total 420.00
JDF CONSTRUCTION 25741 285-0000-228.75-00 C & D REFUND 504.00 JDF CONSTRUCTION Total 504.00
JIMENEZ'S BRAKES & ALIGNMENTS INC 66142 111-7010-421.43-20 REPAIRS ON PD UNIT 985 95.00 JIMENEZ'S BRAKES & ALIGNMENTS INC Total 95.00
JOEL GORDILLO JG202502 111-1010-411.56-41 MEDIA TECH SERVICES 1,650.00 JOEL GORDILLO Total 1,650.00
JOLLY BOUNCERS, INC 53571 111-6020-451.61-35 5K SUPPLIES 699.48 JOLLY BOUNCERS, INC Total 699.48
JOSE YAMASAKI 2172025 111-7010-421.59-10 MILEAGE REIMBURSEMENT 36.68 2252025 111-7010-421.61-20 UNIFORM SHIRTS 283.40
JOSE YAMASAKI Total 320.08
JTB SUPPLY COMPANY INC 114651 221-8014-429.61-20 20 DOUBLE SIDED SIGNS 396.90 JTB SUPPLY COMPANY INC Total 396.90

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL JUAN PORRAS 2242025 111-7010-421.59-10 MILEAGE REIMBURSEMENT 145.32 JUAN PORRAS Total 145.32
KIMBALL MIDWEST 103086729 741-8060-431.43-20 FLEET SUPPLIES 484.39 103086844 741-8060-431.43-20 FLEET SUPPLIES 538.90
KIMBALL MIDWEST Total 1,023.29
KOPPL PIPELINE SERVICES, LLC 29477 113-9050-462.56-41 EZ VALVE INSTALLATION 38,540.00 KOPPL PIPELINE SERVICES, LLC Total 38,540.00
LB JOHNSON HARDWARE CO. 136377 741-8060-431.43-20 PW SUPPLIES 49.24 136471 111-8024-421.43-10 PW SUPPLIES 94.10
LB JOHNSON HARDWARE CO. Total 143.34
LIEBERT CASSIDY WHITMORE 286231 111-0220-411.32-70 LEGAL SERVICES THRU 1-25 5,926.00 287348 111-0220-411.32-70 LEGAL SERVICES THRU 1-25 447.00 287356 111-0220-411.32-70 LEGAL SERVICES 1,651.00
287357 111-0220-411.32-70 LEGAL SERVICES THRU 1-25 2,420.00 LIEBERT CASSIDY WHITMORE Total 10,444.00
LUXURY AUTO BODY PW6071 111-7010-421.43-20 PD UNIT 900 REPAIRS 3,561.15 PW6072 741-8060-431.43-20 FLEET UNIT 900 REPAIRS 2,818.25 LUXURY AUTO BODY Total 6,379.40
MARIO MARTINEZ 710779 111-9031-413.32-70 CLAIM SETTLEMENT 60.00 MARIO MARTINEZ Total 60.00
MARX BROS FIRE EXTINGUISHER CO INC. P23058 111-8020-431.43-10 FIRE EXTINGUISHER MAINT 844.74 MARX BROS FIRE EXTINGUISHER CO INC. Total 844.74
MAXWELL MARKETING ASSOCIATES INC 3196180-IN 111-6020-451.61-35 5K MEDALS 2,227.05 MAXWELL MARKETING ASSOCIATES INC Total 2,227.05
MG GRAPHICS 12909 111-3010-415.61-20 SELF INKED STAMP 82.69 MG GRAPHICS Total 82.69

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL MIGUEL R. ARDON VILLATORO 2025-023 111-7010-421.73-10 PREP AND INSTALL FLOORING 2,980.00 MIGUEL R. ARDON VILLATORO Total 2,980.00
MIKE PARSA 2272025 742-7010-421.74-09 REIMBURSEMENT FOR 2 PHONES 2,625.82 MIKE PARSA Total 2,625.82
MOTOROLA SOLUTIONS, INC 1411159487 742-7010-421.74-09 SERVICE 4/1/25-3/31/26 8,000.00 8282035725 111-7010-421.74-10 PD RADIO SUPPLIES 841.23
8282055687 111-7010-421.74-10 PD RADIO SUPPLIES 360.32
8282085682 111-7010-421.74-10 PD RADIO SUPPLIES 1,454.89 MOTOROLA SOLUTIONS, INC Total 10,656.44
MUNICIPAL WASTE SOLUTIONS INC 140 285-8050-432.56-41 BILLING DEC 24-JAN 25 10,972.50 2048 285-8050-432.56-41 BILLING FOR 7/2024-2/2025 4,500.00 MUNICIPAL WASTE SOLUTIONS INC Total 15,472.50
NAPA AUTO PARTS 661196 741-8060-431.43-20 FLEET SUPPLIES 73.30 NAPA AUTO PARTS Total 73.30
NATIONWIDE ENVIRONMENTAL SERVICES 34294 111-8030-461.56-42 AUGUST 2024 SERVICES 5,480.49 111-8031-433.56-41 AUGUST 2024 SERVICES 15,315.99
NATIONWIDE ENVIRONMENTAL SERVICES Total 20,796.48
NEW CHEF FASHION INC. 1094802 111-7010-421.61-20 UNIFORM SUPPLIES 17.63 NEW CHEF FASHION INC. Total 17.63
NICHOLS CONSULTING ENGINEERS, CHTD 966053010 787-8916-499.76-12 STREET ENHANCEMENT 1,820.00 NICHOLS CONSULTING ENGINEERS, CHTD Total 1,820.00
NICK NICHOLS 2252025 111-7010-421.61-20 K9 SUPPLIES 40.86 NICK NICHOLS Total 40.86
NORM REEVES FORD SUPERSTORE 333461 111-7010-421.43-20 PARTS FOR PD UNIT 914 686.15 333510 111-7010-421.43-20 PARTS FOR PD UNIT 977 199.49
NORM REEVES FORD SUPERSTORE Total 885.64

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL NORTH STAR LAND CARE 1601-982 535-8090-452.56-60 SERVICES FOR FEBRUARY 2025 37,617.75 NORTH STAR LAND CARE Total 37,617.75
OK PRINTING DESIGN & DIGITAL PRINT 3880 111-3010-415.61-20 PRINTED SUPPLIES 250.00 3899 111-7010-421.61-20 BUSINESS CARDS 60.00
3904 111-6020-451.61-35 5K SUPPLIES 240.00
OK PRINTING DESIGN & DIGITAL PRINT Total 550.00
O'REILLY AUTO PARTS 2959-219655 741-8060-431.43-20 PARTS FOR PW UNIT 357 876.00 2959-219657 741-8060-431.43-20 PARTS FOR FLEET UNIT 222 145.03 2959-219660 741-8060-431.43-20 PW SHOP SUPPLY-VALVE CORE 50.16 2959-219679 741-8060-431.43-20 PW SHOP SUPPLY-VALVE CORE 38.70 2959-219839 111-7010-421.43-20 PARTS FOR PD UNIT 912 554.34 2959-220105 741-8060-431.43-20 PW UNIT 356 PART 29.36
2959-220106 741-8060-431.43-20 PW UNIT 356 PART 16.20
2959-220649 741-8060-431.43-20 FLEET REPAIR SUPPLIES 18.73 2959-221223 111-7010-421.43-20 PARTS FOR PD UNIT 1000 270.11 2959-222612 111-7010-421.43-20 PARTS FOR PD UNIT 275 81.78 2959-222681 741-8060-431.43-20 PARTS FOR PW UNIT 190 401.50 2959-223303 111-7010-421.43-20 PARTS FOR PD UNIT 101 36.78 O'REILLY AUTO PARTS Total 2,518.69
PACIFICA SERVICES INC. 346-36 239-5210-463.73-05 SERVICES 1/1 - 1/31/25 7,280.00 PACIFICA SERVICES INC. Total 7,280.00
PITNEY BOWES GLOBAL FINANCIAL 3107107313 111-9010-419.53-20 SERVICE 12/23/25-3/22/25 573.19 PITNEY BOWES GLOBAL FINANCIAL Total 573.19
PRISTINE UNIFORMS, LLC 16581 111-7010-421.61-20 PD EXPLORER UNIFORM 420.67 16582 111-7010-421.61-20 PD EXPLORER UNIFORM 420.68
16583 111-7010-421.61-20 PD EXPLORER UNIFORM 474.55
16584 111-7010-421.61-20 PD EXPLORER UNIFORM 420.68
16585 111-7010-421.61-20 PD EXPLORER UNIFORM 418.52
16586 111-7010-421.61-20 PD EXPLORER UNIFORM 500.41
16587 111-7010-421.61-20 PD EXPLORER UNIFORM 440.07
16588 111-7010-421.61-20 PD EXPLORER UNIFORM 439.00

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL PRISTINE UNIFORMS, LLC 16589 111-7010-421.61-20 PD EXPLORER UNIFORM 448.14 16590 111-7010-421.61-20 PD EXPLORER UNIFORM 440.06
PRISTINE UNIFORMS, LLC Total 4,422.78
QDOXS IN65665 111-8020-431.61-20 CONTRACT BASE RATE 39.54 285-8050-432.43-05 CONTRACT BASE RATE 39.54
681-8030-461.43-05 CONTRACT BASE RATE 39.54
QDOXS Total 118.62
R & A TANK TECHNOLOGIES LLC 2025-3342 741-8060-431.43-20 MONTHLY INSPECTION FEB 175.00 R & A TANK TECHNOLOGIES LLC Total 175.00
R & R INDUSTRIES, INC. 685938 111-8010-431.74-10 PW SAFETY VESTS 510.92 R & R INDUSTRIES, INC. Total 510.92
REBECA MADRIGAL 2202025 111-7010-421.59-10 MILEAGE REIMBURSEMENT 28.70 REBECA MADRIGAL Total 28.70
REVENUE & COST SPECIALISTS, LLC 9278 111-0210-413.56-41 FEASIBILITY STUDY 11,700.00 REVENUE & COST SPECIALISTS, LLC Total 11,700.00
RINCON CONSULTANTS, INC. 63473 113-9050-462.56-41 JANUARY 2025 SERVICES 3,508.50 RINCON CONSULTANTS, INC. Total 3,508.50
RIO HONDO COLLEGE F24-360-ZHPK 111-7010-421.59-10 PD TRAINING 50.00 RIO HONDO COLLEGE Total 50.00
RIVERO, RITA 25281 681-0000-228.70-00 DEPOSIT REFUND 100.00 RIVERO, RITA Total 100.00
ROBERT HALF INC 64586988 111-2030-413.56-41 LABOR INVOICE 3,913.56 64600131 111-2030-413.56-41 LABOR INVOICE 3,727.20
64666275 111-3010-415.56-41 LABOR INVOICE 4,400.00
64666308 111-3010-415.56-41 LABOR INVOICE 3,288.60
ROBERT HALF INC Total 15,329.36

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL RUSH ORDER TEES 2801404 111-6020-451.61-35 5K SHIRTS 2,938.16 RUSH ORDER TEES Total 2,938.16
S & S WORLDWIDE, INC. IN101547640 111-6060-466.61-20 AFTERSCHOOL SUPPLIES 481.90 IN101549501 111-6060-466.61-20 AFTERSCHOOL SUPPLIES 374.04 S & S WORLDWIDE, INC. Total 855.94
SIERRA DISPLAY, INC 28226 111-6010-451.74-10 HOLIDAY DECORATIONS 49.92 SIERRA DISPLAY, INC Total 49.92
SINATRA UNIFORM, INC 2022/01/0074 111-7010-421.61-20 UNIFORM & ACCESSORIES 163.47 2202/03/0097 111-7010-421.61-20 UNIFORM & ACCESSORIES 662.86 SU14226 111-7010-421.61-20 PD UNIFORMS 1,998.71
SU14280 111-7010-421.61-20 PD UNIFORMS 211.32
SU14329 111-7010-421.61-20 PD UNIFORMS 867.69
SU14394 111-7010-421.61-20 PD UNIFORMS 1,419.53
SINATRA UNIFORM, INC Total 5,323.58
SONSRAY MACHINERY, LLC PSO167500-2 741-8060-431.43-20 PARTS FOR PW UNIT 412 980.18 PSO173368-1 741-8060-431.43-20 PARTS FOR TRACTOR 204 1,100.74 SONSRAY MACHINERY, LLC Total 2,080.92
SOUTH COAST AIR QUALITY MGMT DISTR. 4491102 741-8060-431.42-05 ANNUAL RENEWAL FEE 541.04 4493769 741-8060-431.42-05 ANNUAL RENEWAL FEE 165.96
SOUTH COAST AIR QUALITY MGMT DISTR. Total 707.00
SOUTHEAST POLICE CHIEFS GROUP 2192025 111-7010-421.59-10 ANNUAL DUES 1,000.00 SOUTHEAST POLICE CHIEFS GROUP Total 1,000.00
SPARKLETTS 19438227 02052 111-9010-419.61-20 DRINKING WATER 638.46 SPARKLETTS Total 638.46
STANDARD INSURANCE COMPANY 00 378917 0002 111-0000-217.50-70 MONTHLY PREMIUM MAR-25 1,371.43 STANDARD INSURANCE COMPANY Total 1,371.43
STERICYCLE INC 8009917226 111-7010-421.56-41 SERVICE 03/01/25-03/31/25 49.54

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL STERICYCLE INC Total 49.54
SUNSET VANS INC. 200195 219-8085-431.43-21 SERVICE FOR SHUTTLE 003 722.00 SUNSET VANS INC. Total 722.00
T2 SYSTEMS CANADA INC. IRIS0000144382 111-5055-419.56-41 SERVICE FOR FEBRUARY 2025 2,370.00 T2 SYSTEMS CANADA INC. Total 2,370.00
TA PRODUCTION LLC 4 111-7010-421.56-41 PD RECRUITMENT VIDEO 1,500.00 TA PRODUCTION LLC Total 1,500.00
TAFOYA ROOFING 25233 285-0000-228.75-00 C & D REFUND 360.00 TAFOYA ROOFING Total 360.00
T-MOBILE USA 2212025 111-9010-419.53-10 SERVICE 1/22/25-2/21/25 3,461.34 975956264DEC24 111-9010-419.53-10 SERVICE 12-21-24-2-20-25 1,215.57 T-MOBILE USA Total 4,676.91
TOWN HALL STREAMS 16348 111-1010-411.56-41 PARTS FOR PW UNIT 412 300.00 TOWN HALL STREAMS Total 300.00
TRIANGLE SPORTS 43210 111-6030-451.61-35 YOUTH SPORTS SUPPLIES 1,139.57 TRIANGLE SPORTS Total 1,139.57
TYLER TECHNOLOGIES, INC. 045-506684 787-8951-419.43-15 ORIGINAL CONTRACT 178753 3,700.00 045-507474 787-8951-419.43-15 ORIGINAL CONTRACT 178753 5,180.00 TYLER TECHNOLOGIES, INC. Total 8,880.00
U.S. ARMOR CORPORATION 48876 111-7010-421.74-10 PD BULLET PROOF VESTS 4,712.83 233-7010-421.74-10 PD BULLET PROOF VESTS 3,770.26
48877 111-7010-421.61-70 PD GARMENT CARRIERS 11,424.60
48878 111-7010-421.61-20 PATCHES & BALISTIC VEST 43.10
48897 111-7010-421.74-10 PD BALLISTICS VEST 476.61
233-7010-421.74-10 PD BALLISTICS VEST 476.61
48911 111-7010-421.74-10 PD BALLISTICS VEST 471.29
233-7010-421.74-10 PD BALLISTICS VEST 471.28

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL U.S. ARMOR CORPORATION Total 21,846.58
U.S. BANK EQUIPMENT FINANCE 550292270 111-9010-419.44-10 FINANCING MARCH 2025 2,465.40 U.S. BANK EQUIPMENT FINANCE Total 2,465.40
ULINE 189145071 111-8010-431.74-10 PW SUPPLIES 996.31
189338471 111-8010-431.74-10 STREET REPAIR SUPPLIES 275.85 ULINE Total 1,272.16
UNDERGROUND SERVICE ALERT OF SO CAL 220250144 221-8014-429.56-41 MONTHLY BILLING FEB 2025 141.35 24-252732 221-8014-429.56-41 MONTHLY BILLING FEB 2025 106.39 UNDERGROUND SERVICE ALERT OF SO CAL Total 247.74
V & V MANUFACTURING, INC. 62074 111-7010-421.61-20 BADGE FINISH REPAIRS 435.98 V & V MANUFACTURING, INC. Total 435.98
VELADA CONSULTING LLC 71 111-0310-413.56-41 SERVICES 12/21/24-1/20/25 7,500.00 VELADA CONSULTING LLC Total 7,500.00
VICTORYSTORE.COM.INC. 2801404 111-6020-451.61-35 EASTER EVENT SUPPLIES 494.85 VICTORYSTORE.COM.INC. Total 494.85
VULCAN MATERIALS COMPANY 2754579 111-8010-431.61-20 HOT ASPHALT 310.87 VULCAN MATERIALS COMPANY Total 310.87
WEST GOVERNMENT SERVICES 851586773 742-7010-421.74-09 MONTHLY BILLING FEB 2025 1,892.77 WEST GOVERNMENT SERVICES Total 1,892.77
WESTERN EXTERMINATOR COMPANY 73532486 111-7024-421.56-41 PEST CONTROL MAINTENANCE 74.00 73534920 535-8090-452.56-60 PEST CONTROL MAINTENANCE 194.26 73535650 111-8023-451.56-41 PEST CONTROL MAINTENANCE 66.70 73535651 111-8022-419.56-41 PEST CONTROL MAINTENANCE 75.15 73535652 111-8023-451.56-41 PEST CONTROL MAINTENANCE 75.15 73535861 111-8020-431.56-41 PEST CONTROL MAINTENANCE 102.48 74325970 111-8023-451.56-41 PEST CONTROL MAINTENANCE 4,390.00 WESTERN EXTERMINATOR COMPANY Total 4,977.74

City of Huntington Park
Demand Register
March 17, 2025
PAYEE INVOICE NUMBER ACCOUNT NUMBER DESCRIPTIONS Sum of TRANSACTION TOTAL YANELI CUEVAS 2172025 111-7010-421.59-10 MILEAGE REIMBURSEMENT 36.68 YANELI CUEVAS Total 36.68
Grand Total 696,748.82

REGULAR AGENDA
ITEM 1

CITY OF HUNTINGTON PARK
City Clerk’s Office
City Council Agenda Report

March 17, 2025
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Dear Mayor and Members of the City Council:

SELECTION OF MAYOR AND VICE MAYOR FOR A TERM OF ONE YEAR IT IS RECOMMENDED THAT CITY COUNCIL:

1. Deliberate, nominate, and vote for a sitting Council Member to serve as Mayor for a term of one year; and

2. Deliberate, nominate, and vote for a sitting Council Member to serve as Vice Mayor for a term of one year.

CONCLUSION
Upon City Council deliberation, City Council will reflect actions taken.

Respectfully submitted,

RICARDO REYES
City Manager

EDUARDO SARMIENTO
City Clerk

SELECTION OF MAYOR AND VICE MAYOR FOR A TERM OF ONE YEAR March 17, 2025

ATTACHMENT(S)
NONE
ITEM 2
March 17, 2025

CITY OF HUNTINGTON PARK
Office of the City Clerk
City Council Agenda Report
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Dear Mayor and Members of the City Council:

COUNCIL APPOINTMENTS TO VARIOUS COMMISSIONS AND COMMITTEE

REORGANIZATION
IT IS RECOMMENDED THAT CITY COUNCIL:

1. Make appointments to Commissions consistent with provisions set forth in Resolution No. 2025-01; and

2. Consider committee re-assignment or re-affirm current appointments; and

3. Add and/or delete any other temporary subcommittees, as appropriate.

PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
COMMISSIONS:

On May 18, 2015, the City Council adopted Resolution No. 2015-19 which established a new process for making appointments to various City Commissions. On January 6, 2025 the City Council adopted resolution 2025-01 amending resolution No. 2015-19 to include the newly formed Arts and Theatre Commission.

Individuals appointed to Commissions will be required to submit to a LiveScan and subsequently take an Oath of Office.

COMMITTEES:

The appointment of delegates and alternates to committee assignments is consistent with the Council’s policy to maintain permanent representatives whenever possible. Reorganization of Council Committee assignments is typically handled annually. The last Council Committee reorganization was on April 18, 2024. Any vacancies require the attention and action from the current City Council to assign or re-assign committee assignments.

COUNCIL APPOINTMENT TO CIVIL SERVICE COMMISSION
March 17, 2025

FISCAL IMPACT
There is no fiscal impact. Compensation for added Commissioners has been budgeted for FY 2024/25 to account 111-0123-413.19-05.

Respectfully submitted,

RICARDO REYES
City Manager

EDUARDO SARMIENTO,
City Clerk

ATTACHMENT(S)
A. Resolution No. 2025-01, Amending list of established commission and revised Rules, Method of Appointment, Guidelines for the Conduct of Meetings and Structure for all Commissions of the city and Repealing all Prior Resolutions or Provisions in Conflict with the Provisions Contained Herein.

B. Council Appointments to Various Organizations List
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
J
RESOLUTION NO. 2025-01

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HUNTINGTON PARK AMENDING THE LIST OF ESTABLISHED CITY

COMMISSIONS TO INCLUDE THE ADDITION OF THE ARTS AND

THEATRE COMMISSION
WHEREAS, the City Council has decided to amend all commission resolutions to provide for congruent and consistent regulation and structure across all City Commissions.

THE CITY COUNCIL OF THE CITY OF HUNTINGTON PARK DOES
RESOLVE AS FOLLOWS:

SECTION 1: Establishment of City Commissions.

The City has currently established the following commissions to serve in the capacity as advisory bodies to the City Council:

Planning Commission
Civil Service Commission
Parks and Recreation Commission
Health and Education Commission
Historic Preservation Commission
Youth Commission
This Resolution is intended to govern and supersede all prior resolutions establishing and amending member qualifications, organizational rules, guidelines and structure for City Commissions and hereby repeals all provisions in conflict with the provisions contained herein by the adoption of the revised provisions below. This Resolution will also govern over provisions of City ordinances currently in existence, but which will be repealed or amended for consistency with this Resolution. This Resolution shall also govern and control any additional Commission created by the City Council in addition to those enumerated above.

SECTION 2: Membership.

All City Commissions shall consist of five (5) members, with the exception of the Youth Commission which shall consist of ten (10) youth from the City as defined below. All members of each Commission shall be a resident of the City of Huntington Park, however, at the City Council’s discretion, no more than two (2) Commissioners for any Commission may be non-Huntington Park residents. Each person seeking appointment to a Commission shall complete an application provided by the City and submit to a Live Scan background check before being appointed to a Commission and before being sworn in to office.
- 1 -
Arts and Theatre Commission
ATTACHMENT "A"

Council Appointments to Various
Organizations
Updated – February 25, 2025
(*Agency offers a stipend)
California Contract Cities Association- meets 3rd Wednesday of every month @ 6:00 p.m. (except Jan, May and July) location for meetings will vary.

Director Delgate: Martinez Alternate: All Council
11027 Downey Avenue
Downey, CA 90241
(562) 622-5533
(562) 622-9555 fax
Contact: Christina Shore
*Southeast Gateway Line Corridor Cities Committee (Formerly Eco Rapid Transit) - meets 3rd Thursday of bi-monthly @ 6:00 p.m. Via Zoom
Board Member: Macias Alternate: Flores
16401 Paramount Boulevard
Paramount, CA 90723
(562) 663-6850
(562) 634-8216 – fax
[email protected] Ana Pantoja
Contact: Ana Pantoja, [email protected] , Andra Mora, [email protected], Marisa Perez, [email protected]
*Gateway Cities Council of Governments - meets 1st Wednesday of every month @ 5:30 p.m. dinner, 6:00 pm. meeting
Delegate: Flores Alternate: Sanabria
16401 Paramount Boulevard, Upstairs
Paramount, CA 90723
(562) 663-6850
(562) 634-8216 - fax
Contacts: Genny Cisneros [email protected] and Sandra Mora, Assistant [Metro Service Council (part of Gateway Cities Council of Gov)] Member Delegate: Macias (appt’d by Gateway) Metro, Ethics Dept., 4th Floor, One Gateway Plaza MS 99- 4-5, Los Angeles, CA 90012
PH: (213) 922-2900
STIPEND - $100.00
STIPEND - $125.00
STIPEND - $150.00
Gateway Water Management Authority (LA Gateway Region Integrated Regional Water Management JPA) (Staff was appointed by Council May 7, 2024) meets 2nd Thursday of every month @ 12:00 p.m.

Member Delage: Steve Forester Alternate(s): Marla Flores 16401 Paramount Boulevard
Paramount, CA 90723
(562) 663-6850 – Contact: Traci Gleason [email protected] and Grace Kast [email protected]
(562) 634-8216 - fax
*HUB Cities Consortium- meets 3rd Thursday of every month @ 5:15 p.m.

Member Delegate: Macias Alternate: Other Council Member 2675 Zoe Avenue, Second Floor Huntington Park, CA 90255 (323) 586-4700
(323) 586-4702 – fax
Contact: Judith Ruiz 323-586-4718 [email protected]
*Independent Cities Finance Authority Governing Board – ICFA – meetings on an as-neededbasis, 12:00 p.m., various locations Delegate: Martinez Alternate: Other Council Member
P.O. Box 6740
Lancaster, CA 93539-6740
(877) 906-0941
(661) 943-5279 - fax
Contact: Debbie Smith, Secretary/Program Administrator
Independent Cities Risk Management Authority Governing Board -ICRMA Meets 2nd Thursday of even-numbered months, @ 10:00 a.m., usually at the Rio Hondo Event Center, in Downey. Exceptions will be noted on the schedule, and changes to the schedule will be announced as they occur.

Delegate: Ricardo Reyes Alternate: Eduardo Sarmiento (re-appt’d 5-7-22) Sub Alternate: Marisol Nieto
18201 Von Karman, #200, Irvine, CA 92612
(949) 349-9879 [email protected] Contact: Dani Rogacki and Amber Anderson Amber_Anderson@
STIPEND - $250.00
STIPEND - $
125.00 plus mileage
LA County City Selection Committee – meets 3 to 4 times a year, at the call of the Chairman.

Member Delegate: Macias (Must be Mayor) Alternate(s): Flores (Vice Mayor or Council Member) Board Operations Division
Commission Services
County of Los Angeles
500 West Temple St. Ste 383, Los Angeles, CA 90012
(213) 974-1431
Contact: Cesar Hernandez email: [email protected] For questions email: [email protected]
Consolidated Oversight Board 1st District (Formerly L.A. County Oversight Committee)– meets every 2nd Monday of the month at 9:00 a.m. (Only when requested or when filing ROPS), No Member Delegate or Alternate Required. Finance Director listed as contact.

Mount SAC 1100 N. Grand Ave, Walnut CA 91789
(213) 974-1431 & (Direct Line (213) 974-1060 Contact: Rhonda Rangel, Olga Ramirez Contact: Rhonda Rangel, Executive Office, [email protected] , [email protected]
Los Angeles County Library District – meets every 4th Tuesday of the month at 6:00 p.m. “Friends of the Library”
Director Delegate: Flores Alternate: Martinez
Huntington Park Library 6518 Miles Avenue
Huntington Park, CA 90255
(323) 583-1461
Contact: Soledad Castillo, Library Manger [email protected] *Los Angeles County Sanitation District No.1- meets 2nd Wednesday of every month @ 1:30 p.m.

Delegate: Mayor Macias (Must be Mayor) Alternate: Flores 1955 Workman Mill Road
Whittier, CA 90601-4998
(562) 699-7411
Contact: Rechelle Z. Asperin, [email protected] , Kim
Christensen, [email protected] x1101
STIPEND - $100.00
*Los Angeles County Vector Control District- meets 2nd Thursday of every month @ 7:00 p.m. 12545 Florence Avenue
Member Delegate: (reappt’d 12-18-18 effective 1-2-19) – Term expires January 2023, first Monday @ noon
Santa Fe Springs, CA 90670
(562) 944-9656
Contact: Maria Weinbaum - (562) 758-6504
Southern California Association of Governments (SCAG) – meets at the General Assembly once a year, 1st Thursday in March.

Delegate: Sanabria, Jonathan Alternate: Martinez
818 W. Seventh Street, 12th Floor
Los Angeles, CA 90017
(213) 236-1908
Contact: Maggie Aguilar [email protected] , Officer of the Board ITEM 3

CITY OF HUNTINGTON PARK
Office of the City Manager
City Council Agenda Report

March 17, 2025
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Dear Mayor and Members of the City Council:

CONSIDERATION OF THE APPOINTMENT OF ANDREW SAREGA AS INTERIM CITY ATTORNEY AND WAIVER OF 30-DAY NOTICE FOR ARNOLD M. ALVAREZGLASMAN’S RESIGNATION IT IS RECOMMENDED THAT THE CITY COUNCIL:

1. Appoint Andrew Sarega as Interim City Attorney while the City comprehensively searches for a permanent City Attorney; and

2. Waive the 30-day notice requirement provided by Arnold M. Alvarez-Glasman regarding his resignation as City Attorney.

PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
On February 28, 2025, during a Special City Council Meeting, City Attorney Arnold M.

Alvarez-Glasman unexpectedly submitted his resignation. Given the critical nature of the City Attorney's role, it is prudent for the City Council to make an interim appointment to ensure continuity of legal services.

Since December 2024, Andrew Sarega has provided legal services to the City under a Special Counsel Agreement. During this time, he has gained intimate knowledge of the City's legal needs, pending litigation, and municipal operations. His familiarity with ongoing legal matters makes him a suitable candidate for this interim appointment.

The existing agreement with Alvarez-Glasman & Colvin includes a 30-day notice requirement in the event of resignation. However, given the City's immediate need for uninterrupted legal representation, it is recommended that the City Council waive this requirement and proceed with Mr. Sarega's interim appointment.

CONSIDERATION OF THE APPOINTMENT OF ANDREW SAREGA AS INTERIM CITY ATTORNEY AND WAIVER OF 30-DAY NOTICE FOR ARNOLD M. ALVAREZGLASMAN’S RESIGNATION March 17, 2025