As a regional leader in digital inclusion with impactful countywide programming, ABC's efforts are invaluable in advancing digital equity. I am delighted to collaborate and partner with ABC and support their efforts without reservation. If you have any followup questions regarding this support letter, please email me at [email protected].
Respectfully,
Rebecca F. Kauma, MPA
Director of Digital Equity
Internal Services Department (ISD)
County of Los Angeles
Rebecca Kauma (May 1, 2025 16:43 PDT)
Rebecca Kauma
May 2, 2025
City Council and City Manager
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Dear City Council Members and City Manager,
On behalf of the Los Angeles County Office of Education (LACOE), I am pleased to offer this letter of support for Alliance for a Better Community (ABC) and its proposal in response to the City’s Request for Proposal (RFP) for Neighborhood Canvassing Services for Broadband Needs Assessment.
As the largest regional education agency in the nation, LACOE serves more than 80 school districts and 1.3 million students across Los Angeles County — many of whom reside in communities like Huntington Park that continue to face deep-rooted barriers to digital access and equity. Through our work, we have seen firsthand how critical it is to address broadband gaps that disproportionately affect historically marginalized communities.
Alliance for a Better Community has long been a trusted partner in advancing equity and opportunity across Los Angeles County, particularly in Southeast LA and the San Fernando Valley. Their work spans critical areas including education, civic engagement, digital equity, and economic mobility — all while centering the voices of the communities they serve.
In particular, ABC has distinguished itself as a regional leader in digital equity advocacy and community engagement. Their achievements include helping pass six city-level resolutions on digital discrimination in 2024, leading digital equity trainings for community members, and uplifting community voices in broadband policy discussions at every level of government. Their deep roots in Huntington Park — through longstanding partnerships, resident engagement, and leadership in regional initiatives like SELA Votes! and the SELA Collaborative — position them as an ideal partner for this important broadband needs assessment.
ABC’s proven ability to design and lead culturally responsive and communitycentered outreach efforts is especially critical for this initiative. Their approach not only informs public policy but also empowers residents and small businesses to actively shape solutions that reflect their realities and needs.
Letter of Support - ABC
May 2, 2025
LACOE proudly supports ABC’s application for this RFP. We value our partnership and share a commitment to ensuring that all communities, especially those historically underserved, have access to affordable, high-quality internet — a necessity for education, economic mobility, and civic participation.
Thank you for your consideration of this proposal. Please feel free to contact my office if you require any additional information.
Sincerely,
Debra Duardo, MSW, Ed.D.
Superintendent
University of California, Irvine
School of Social Ecology
Department of Urban Planning and
Public Policy
300 Social Ecology I
Irvine, CA 92697-7075
May 1, 2025
Mr. Ricardo Reyes
City Manager
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Dear Mr. Ricardo Reyes,
I am writing to offer my strongest recommendation for Alliance for a Better Community (ABC) as a trusted and highly capable partner to support the City of Huntington Park’s broadband equity efforts. As an Associate Professor for the Department of Urban Planning and Public Policy with the University of California, Irvine (UCI), I have had the privilege of working closely with ABC through our formal partnership established via a Memorandum of Understanding on a project titled “Collaborative Framework for Air Quality Research and Community Empowerment.” Our collaboration focused on addressing environmental justice challenges, specifically the disproportionate impact of poor air quality on underresourced communities in Southeast Los Angeles, including Huntington Park.
Through this partnership, ABC has demonstrated exceptional capacity in community-centered research, public engagement, and data-informed advocacy.
The organization has worked side-by-side with our university researchers to implement participatory air quality monitoring projects, conduct data analysis, and produce policy-relevant research products rooted in lived experience. Their strength lies in bridging data collection with authentic, on-the-ground insight through community-centered processes.
In alignment with the City's RFP goals, I am confident in ABC’s ability to carry out the following key activities:
• ABC effectively conducted neighborhood-based outreach and surveying, building trust with local residents through door-to-door engagement and community events in Southeast LA. In our air quality research partnership, ABC was instrumental in gathering high-response survey data from frontline communities by meeting residents where they were—on their porches, in parks, at schools, and in neighborhood gathering spaces. • They implemented a multi-pronged outreach strategy that included inperson canvassing and school-based engagement with parents. ABC amplified these efforts through culturally relevant social media outreach and trusted messenger communications, successfully reaching multilingual households and residents with limited digital access.
• To complement survey efforts, ABC facilitated focus groups and small roundtable discussions, which provided critical context to the quantitative data. These sessions were thoughtfully designed and led in partnership with community leaders, ensuring residents felt safe, heard, and empowered to share their lived experiences and ideas.
• ABC demonstrated strong analytical capacity, organizing and synthesizing data collected across multiple channels into actionable findings. In our joint work, they collaborated with university researchers to ensure data integrity while elevating key narratives from the community.
• Their ability to produce accessible, compelling reports and policy recommendations has been a cornerstone of our partnership. ABC consistently translated technical findings into clear, community-informed recommendations that were used to inform local advocacy and decisionmaking.
ABC’s collaborative model is rooted in power building, equity, and shared leadership. Their ability to uplift resident voices while applying a data-driven approach makes them uniquely qualified to support the City’s efforts to close the digital divide. Their past experience in Huntington Park, deep trust with local leaders and families, and track record with university partners make them an ideal lead for this vital initiative.
I fully endorse ABC’s role in this project and remain available to provide any additional information as needed.
Sincerely,
Michael Méndez, PhD, MCP
Associate Professor and Chancellor's Fellow
Andrew Carnegie Fellow
Email: [email protected] cell: 916.752.5814
Rev.2025
NON-COLLUSION DECLARATION
The undersigned declares:
This Agreement is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal submitted by the Contractor is genuine and not collusive or sham. The Contractor has not directly or indirectly induced or solicited any other entity to put in a false or sham bid or proposal. The Contractor has not directly or indirectly colluded, conspired, connived, or agreed with any other entity or anyone else to put in a sham bid or proposal, or to refrain from submitting such bid or proposal. The Contractor has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid or proposal price of the Contractor or any other entity, or to fix any overhead, profit, or cost element of the bid or proposal price, or of that of any other entity. All statements contained in the bid or proposal submitted by Contractor are true. The Contractor has not, directly or indirectly, submitted his or her bid or proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid or proposal, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a Contractor that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Contractor.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ___________[date], at ______________[city], ___[state].”.
Signed: _______________________________________
Print name and title: _____________________________
CONTRACTOR: ______________________________
ITEM 2
CITY OF HUNTINGTON PARK
Community Development Department
City Council Agenda Report
June 2, 2025
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Honorable Mayor and Members of the City Council:
CONSIDERATION AND APPROVAL OF FIREWORKS SALES PERMIT
APPLICATIONS SUBMITTED BY LOCAL NON-PROFIT ORGANIZATIONS IN THE
CITY OF HUNTINGTON PARK
IT IS RECOMMENDED THAT THE CITY COUNCIL:
1. Approve the Fireworks Sales Permit Applications submitted by local non-profit organizations in the City of Huntington Park; and
2. Authorize the Community Development Department to process the applications and conduct the final inspections of the stands.
PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
Title 4, Chapter 8 of the Huntington Park Municipal Code provides the application process, procedures, and requirements for issuing fireworks sales permits. The chapter also details the safety requirements and operation standards for temporary fireworks stands. This section of the Municipal Code was amended to update requirements in order to identify the Community Development Department as the lead department for the application process, clarify applicant eligibility, and provide additional safety measures. Lastly, the amendment made the City Council the final approval body for the issuance of firework sales permits.
FACTS AND PROVISIONS
Applicants filed permit applications with the Community Development Department and their applications were processed for City Council review. The following organizations have submitted an application:
CONSIDERATION AND APPROVAL OF FIREWORKS SALES PERMIT
APPLICATIONS SUBMITTED BY LOCAL NON-PROFIT ORGANIZATIONS IN THE
CITY OF HUNTINGTON PARK
June 2, 2025
x Huntington Park Youth Football
x Southeast Churches Services Center
x AYSO Region 526
x Huntington Park Police Officers Association
The process to select the applications for City Council review included the eligibility review by requiring that permits be filed by local non-profit organizations only.
Additionally, applicants are aware of the increased public safety measures by requiring minimum ages for adults in charge of fireworks stand operations, requiring overnight security of stands, and updating sidewalk setback requirements in order to prevent obstruction of vehicular line of sight. It will also require Building and Safety inspections for the temporary stands.
The City Council is the final approval body for all complete Fireworks Sales Permit Applications.
Pursuant to Huntington Park Municipal Code 4-8.02, the sale of fireworks shall be limited to the time period of 12:00 noon on June 26th and ending at 11:59 p.m. July 4th of each calendar year.
Furthermore, Huntington Park Municipal Code 4-8.03 stipulates that complete applications will be presented to City Council at the first meeting in June for consideration.
FISCAL IMPACT
Fireworks sales permits will continue to generate required application fees including Building Permits, Electrical Permits, Temporary Use Permits, and city business license fees. In addition, the permit fee for the sale of fireworks shall continue to be one percent of the gross retail sales as reported to the State of California Board of Equalization by the non-profit organization.
CONSIDERATION AND APPROVAL OF FIREWORKS SALES PERMIT
APPLICATIONS SUBMITTED BY LOCAL NON-PROFIT ORGANIZATIONS IN THE
CITY OF HUNTINGTON PARK
June 2, 2025
CONCLUSION
Upon Council approval, staff will proceed with recommended actions.
Respectfully submitted,
RICARDO REYES
City Manager
LOUIS MORALES
Interim Director of Community Development
ATTACHMENT(S)
A. Applications Submitted by Local Non-Profit Organizations $33/,&$7,21668%0,77('%</2&$/121
352),725*$1,=$7,216
$77$&+0(17$
(Attachment “A”)
FIREWORKS PERMIT APPLICATIONS
1. Huntington Park Youth Football (1951 E. Florence Ave) Æ TUP 2025-02
2. Southeast Churches Services Center (2911 E. Florence Ave) Æ TUP 2025-03
3. AYSO Region 526 (5900 Pacific Blvd) Æ TUP 2025-04
4. Huntington Park Police Officers Association (1925 Gage Ave) Æ TUP 2025-06
STAND
ITEM 3
CITY OF HUNTINGTON PARK
Public Works Department
City Council Agenda Report
June 2, 2025
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Honorable Mayor and Members of the City Council:
CONSIDERATION AND APPROVAL TO PURCHASE 5 VEHICLES FROM NORM REEVES FORD IN CERRITOS, CA.
IT IS RECOMMENDED THAT THE CITY COUNCIL:
1. Approve the purchase of two (2) 2024 Ford F-250 Super Cab trucks with Royal Utility Bodies, including two (2) utility body warranties, and three (3) 2024 Ford F250 Regular Cab trucks (Service/Vinyl trim) from Norm Reeves Ford in Cerritos, CA; and
2. Authorize the City Manager to execute any necessary documents related to the purchase.
PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
As part of the City’s Fleet Management and Equipment Replacement Plan, the Public Works Department has identified the need to replace aging vehicles with five (5) new Ford F-250 trucks to support field operations.
To ensure cost-effective purchasing, staff obtained and evaluated three competitive quotes for equivalent vehicles and builds. After review, Norm Reeves Ford provided the lowest responsive quote for the specified vehicle configurations and warranties:
• Two (2) 2024 Ford F-250 Super Cab trucks with Royal Utility Bodies – $126,674.52 • Two (2) Utility body warranties – $7,570.00
• Three (3) 2024 Ford F-250 Regular Cab trucks – $142,616.85 • Total Cost: $276,861.37
CONSIDERATION AND APPROVAL TO PURCHASE 5 VEHICLES FROM NORM REEVES FORD IN CERRITOS, CA.
June 2, 2025
Quotes from South Bay Ford ($294,774.75) and Sunrise Ford ($290,966.52) were higher than Norm Reeves for the same vehicle specifications.
FISCAL IMPACT/FINANCING
The total cost for the purchase is $276,861.37, which includes vehicle builds and warranty coverage. Sufficient funds are available in the Fiscal Year 2024–2025 budget, Account No. 741-8010-431.73-11.
CONCLUSION
Upon Council approval, staff will proceed with the recommended actions.
Respectfully submitted,
RICARDO REYES
City Manager
GERRY LOPEZ
Director of Public Works
ATTACHMENT(S)
1. Vehicle Quotes (Norm Reeves, South Bay Ford, Sunrise Ford) Dealer Contract Build Description
Quote
Date
Purchase
Price Quantity Extended Price
Norm Reeves
Hemet
USD Utility
2024 Ford F-250 (Royal Utility Body/Super
Cab) 05/13/25 63,337.26 2 126,674.52
Warranty on Super Body 05/13/25 3,785.00 2 7,570.00
Norm Reeves
Hemet
USD Service 2024 Ford F-250 Regular Cab (Service/Vinyl) 05/13/25 47,538.95 3 142,616.85 Grand Total 276,861.37
Rush BuyBoard Utility
2025 Ford F-250 (Scelzi Utility Body/Super
Cab) 04/03/25 70,573.79 2 141,147.58
Rush BuyBoard Utility
2025 Ford F-250 (Scelzi Utility Body/Super
Cab) Extended Warranty (5yrs) 04/03/25 4,625.00 2 9,250.00 Rush BuyBoard Service 2025 Ford F-250 Regular Cab(Service) 04/03/25 58,618.80 3 175,856.40 Grand Total 317,928.98
South Bay Utility
2024 Ford F-250 (Royal Utility Body/Super
Cab) 04/02/25 70,257.00 2 140,514.00
South Bay Service 2024 Ford F-250 Regular Cab (Service) 04/02/25 51,420.25 3 154,260.75 Grand Total 294,774.75
Sunrise Utility
2025 Ford F-250 (Scelzi Utility Body/Super
Cab) 04/22/25 70,724.07 2 141,448.14
Sunrise Service 2025 Ford F-250 (Service) 04/22/25 49,839.46 3 149,518.38 Grand Total 290,966.52
Attachment No. 1
ITEM 4
CITY OF HUNTINGTON PARK
Public Works Department
City Council Agenda Report
June 2, 2025
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Honorable Mayor and Members of the City Council:
CONSIDERATION AND APPROVAL OF PROFESSIONAL SERVICES AGREEMENT
FOR SOLID WASTE CONSULTING SERVICES
IT IS RECOMMENDED THAT THE CITY COUNCIL:
1. Approve a three-year Professional Services Agreement (PSA) with Municipal Waste Solutions (MWS), with two (2) one-year options to extend, for continued Solid Waste and Recycling Consulting Services, including hauler compliance oversight, quarterly financial audits, and SB 1383 implementation support, for a total not-to-exceed amount of $486,000 over a three-year term, equating to $162,000 per year, to be funded from Account No. 285-8050-432-56.41; and
2. Authorize the City Manager to execute the PSA.
PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
The City of Huntington Park must meet increasing state requirements for solid waste and recycling, overseen by CalRecycle. These include AB 939, AB 341, AB 1826, and SB 1383. To help the City stay compliant, staff partnered with Municipal Waste Solutions, Inc. (MWS) to implement the SB 1383 Action Plan and address compliance issues identified by CalRecycle.
SB 1383 requires a 75% reduction in organic waste disposal by 2025 and recovery of 20% of edible food. AB 341 and AB 1826 require certain businesses and multifamily properties to recycle. AB 827 requires clearly marked recycling and organics bins for customers at points of disposal.
CONSIDERATION AND APPROVAL OF PROFESSIONAL SERVICES AGREEMENT
FOR SOLID WASTE CONSULTING SERVICES
June 2, 2025
Because the City is under Compliance Review by CalRecycle’s Judicial Unit, it must closely follow the action plan submitted in 2020 and maintain strong oversight of hauler operations, reporting, and education efforts.
MWS has worked with the City since 2020, helping to develop ordinances, monitor hauler compliance, and prepare required reports. Their continued support is essential to keeping the City in compliance and avoiding penalties.
Staff recommend approving the attached proposal from MWS for ongoing support with compliance, audits, and hauler oversight.
LEGAL REQUIREMENT
Typically, local municipalities are required to procure such services through a traditional Request for Qualifications (RFQ) or Request for Proposal (RFP) process. However, the City’s Municipal Code provides exceptions to the RFP procurement process. Specifically, Huntington Park Municipal Code: 2-5.19 provides the following:
“(4) When subjective criteria are necessary to evaluate the proposals; Persons designated by the City Manager shall negotiate for the authorized service. Proposals shall be submitted whenever practicable from at least three (3) firms, except in those cases where a service firm has established such a successful past history of work with the City that it is clearly in the public interest not to negotiate with any other source. The contract for professional services should be awarded to the entity that will provide the best possible service to the City for the best value”.
In this case, the City has an existing relationship with MWS. MWS offers a customized approach to providing this specialized service. Notably, at the request of our City, MWS previously completed and submitted the aforementioned Action Plan to CalRecycle.
Given this technically knowledge of our Action Plan and implementation goals, City staff believes MWS will provide this specialized service at a rate that ensures the best value and service.
Additionally, the Huntington Park Municipal Code includes an exception to the RFP process where the vendor is the only source of the service (HPMC Section 2-5.14.). Here, City staff recommends the award of the professional services contract to MWS relying upon the Huntington Park Municipal Code’s sole source exception. Notably, per this code “Formal bidding requirements shall be waived in areas where only a single vendor can reasonably provide the service, product or project being purchased. The Purchasing Agent will establish requirements and procedures for sole source purchases.” The City believes MWS meets the following criteria: 1) Only one known source that can provide the commodity or service, 2) Unique source (commodity/service is unique/special in nature), and 3) Compatibility (e.g., a public safety agency requiring a specific piece of equipment to be compatible with an existing equipment system).
CONSIDERATION AND APPROVAL OF PROFESSIONAL SERVICES AGREEMENT
FOR SOLID WASTE CONSULTING SERVICES
June 2, 2025
FISCAL IMPACT/FINANCING
MWS will perform the services detailed in Sections 1 and 2 of their proposal, as directed by the City. Staff recommends approval of a Professional Services Agreement (PSA) with MWS for a total not-to-exceed amount of $486,000 over a three-year term, equating to $162,000 per year, to be funded from Account No. 285-8050-432-56.41.
CONCLUSION
Upon Council approval, staff will proceed with the recommended actions.
Respectfully submitted,
RICARDO REYES
City Manager
GERRY LOPEZ
Director of Public Works
ATTACHMENT(S)
1. Municipal Waste Solutions Proposal for Solid Waste & Recycling Consulting Services – Ongoing Hauler Compliance Oversight, Quarterly Financial Audits, and SB 1383 Compliance.
Municipal Waste Solutions, P.O. Box 2045, Blue Jay, CA 92317 (909)-234-9099 Page 1
MUNICIPAL WASTE SOLUTIONS
May 15, 2025
City of Huntington Park
Mr. Gerardo Lopez, Public Works Director
6550 Miles Ave
Huntington Park, CA 90255
Subject: Proposal for Solid Waste & Recycling Consulting Services – Ongoing Hauler Compliance Oversight, Quarterly Financial Audits, and SB 1383 Compliance
Dear Mr. Lopez;
Municipal Waste Solutions, Inc. (MWS) is pleased to submit this Proposal for continued Solid Waste & Recycling Consulting Services for the City of Huntington Park. We are committed to supporting the City in maintaining full compliance with California legislative requirements, including AB 939, AB 341, AB 1826, and SB 1383, as well as ensuring comprehensive hauler compliance oversight, quarterly financial audits, and effective program administration.
As the City is currently under Compliance Review by CalRecycle’s Judicial Unit, it is critical to maintain rigorous oversight, documentation, and reporting to demonstrate ongoing compliance. Our proposed services are designed to help the City meet these obligations efficiently and effectively.
With over 30 years of experience in solid waste consulting and contract management—and a strong working relationship with the City over the past several years—MWS brings deep regulatory knowledge and a proven track record of success. Our familiarity with the City's goals, challenges, and franchise framework positions us to continue providing reliable, results-driven support.
Please find our Proposal and Statement of Qualifications below for your review.
Section I Ongoing Hauler Compliance and Oversight & Quarterly Financial Audits This section outlines the scope of services necessary to ensure the City's continued compliance with applicable state regulations, as well as the enforcement of the terms and financial provisions of the City’s franchise agreement. Our approach includes the following core components:
Ongoing monitoring and oversight to ensure the franchised hauler is fully compliant with contract terms and state mandates, including SB 1383 requirements .
Quarterly financial audits to verify that all AB 939 and Franchise Fees are accurately calculated and remitted in full—without unapproved deductions. Reconciliation of reported gross revenues, rate increases, customer billing, and the City’s share of fees based on disposal and recycling tonnages.
P.O. Box 2045
Blue Jay, CA 92317 Phone 909-234-9099
Municipal Waste Solutions, P.O. Box 2045, Blue Jay, CA 92317 (909)-234-9099 Page 2 Review of historical and current hauler records, documentation, and correspondence to assess the City’s financial position and compliance history under the Franchise Agreement.
Importantly, the Annual Performance Audit Program Payment and the Hauler’s CIWMA Fee—outlined in Section 6.2.2 of the Franchise Agreement and currently totaling approximately $67,000 per year— are intended to fund third-party reviews and audits. These hauler-paid funds will significantly offset the cost of the services described in this section, ensuring the City receives expert oversight with minimal budget impact.
Section II – Ongoing Oversight, Implementation, Education, Monitoring, and Enforcement of CalRecycle SB 1383
This section outlines the key components required for the continued oversight, implementation, education, monitoring, and enforcement of the City’s SB 1383 programs. These efforts are essential for achieving and maintaining full compliance with CalRecycle regulations and meeting the City’s responsibilities under the law.
MWS will support the City through the following activities:
Program Oversight & Implementation Support: Provide ongoing technical guidance and administrative support to ensure timely implementation of SB 1383 mandates, including procurement targets, organics diversion, edible food recovery, and reporting. Education & Outreach: Assist in the development and deployment of bilingual (English/Spanish) educational materials and public outreach campaigns to engage residents, businesses, and edible food generators in compliance efforts. Monitoring & Data Management: Conduct regular reviews of program data, including hauler reports, contamination monitoring logs, edible food recovery tracking, and procurement records. Ensure that all data is accurately reported in accordance with CalRecycle’s Electronic Annual Report (EAR) requirements.
Enforcement Coordination: Collaborate with City staff to implement a structured enforcement process for SB 1383 non-compliance, including the issuance of notices of violation and documentation of corrective actions in alignment with the City's Municipal Code and state guidance.
Given the City’s current status of being under Compliance Review by CalRecycle’s Judicial Unit, these services are crucial for demonstrating sustained commitment and progress toward regulatory compliance. MWS will ensure that all SB 1383-related activities are documented, verifiable, and aligned with state expectations to support a favorable compliance outcome.
The services described in this section will be funded through a portion of the AB 939 Fees— approximately $240,000 annually—collected from customers by the Hauler and remitted to the City on a quarterly basis. These funds are specifically designated for the implementation, oversight, and administration of AB 939 and related solid waste and recycling legislation, including SB 1383.
Municipal Waste Solutions, P.O. Box 2045, Blue Jay, CA 92317 (909)-234-9099 Page 3
PROPOSED PROJECT SCOPE OF WORK
Section 1 Ongoing Hauler Compliance Review & Financial Audits Section 1 outlines the key tasks to be implemented, monitored, maintained, and reviewed to help the City achieve its solid waste and recycling compliance and financial objectives. This includes ensuring that the franchised hauler operates in full adherence to the terms of the Franchise Agreement.
TASK I Hauler Franchise Agreement Compliance Review
MWS will review and evaluate all relevant hauler documents to ensure compliance with contractual and regulatory obligations. This includes, but is not limited to:
1. Franchise Agreement and all accessory documents
2. Operational standards and implementation methods
3. Inventory of equipment, vehicles, and containers
4. Residential, commercial, and multifamily customer unit lists
5. Authorized processing, disposal, and recycling facilities
6. Diversion requirements, generation rates, and supporting records
7. Historical hauler data reports and performance metrics TASK II Administrative Program Management
MWS will assign its Principal, Susan Contreras, to oversee administrative program management in support of City staff. Services will include:
Receiving and reviewing hauler records, reports, and correspondence Maintaining a comprehensive hauler file management system Preparing and submitting reports and documentation as needed Providing administrative support for City communications with the hauler and/or CalRecycle Ensuring commercial and multifamily recycling programs are implemented and tracked Verifying residential and non-residential diversion program end users monthly TASK III AB 939 and State Reporting
MWS will complete all required quarterly and annual reports for CalRecycle, ensuring accuracy and timeliness. Reports will include, but are not limited to:
Electronic Annual Reports (EAR) to CalRecycle
County Disposal Tonnage Reports
Municipal Waste Solutions, P.O. Box 2045, Blue Jay, CA 92317 (909)-234-9099 Page 4 Diversion and Generation Reports
Hauler compliance evaluations
Program implementation summaries
SRRE/HHWE updates
Compliance summaries for SB 1383, AB 341, AB 1826, and SB 32 Review of composting, organics, and GHG reduction programs Verification of disposal and diversion site status and permitting All reports will be submitted to the City for final review and approval prior to CalRecycle submittal.
MWS has a proven record of accurate and accepted reporting.
TASK IV Monitor Commercial & Multifamily Recycling and Organics Implementation
MWS will coordinate with the franchised hauler to facilitate implementation of recycling and organics programs. Subtasks include:
Regular meetings with hauler to review compliance and outreach strategies Supporting hauler efforts to promote cost-saving recycling options for businesses Overseeing business waste evaluations and service level establishment Ensuring service implementation and tracking progress Monitoring hauler reports on business participation and outcomes These programs help the City meet SB 1383, AB 341, and AB 1826 requirements and support businesses in achieving compliance.
TASK V Monitor Commercial, Multifamily, Temporary and Residential Services The City of Huntington Park’s Hauler agreement requirements, appropriate fees, insurance requirements, bonding regulations, diversion compliance and all other agreement issues will be carefully reviewed, evaluated, and rated on a monthly basis. MWS will perform the task of monitoring the Agreement to ensure that proposed programs are implemented, fees are accurately determined and submitted to the City and disposal and reporting requirements are strictly adhered to. This task ensures the following activities are conducted and Agreement requirements are met:
Recycling and Organics Programs are Implemented Pursuant to the Hauler Agreement Education Programs are Implemented and Proof is Submitted Outreach is Conducted in a Timely and Effective Manner Disposal Reporting is Conducted Accurately in Accordance with State Code Municipal Waste Solutions, P.O. Box 2045, Blue Jay, CA 92317 (909)-234-9099 Page 5 Proposed Refuse and Recycling Rates are Adhered to and Maintained Processing of Recyclables is Accurately Reviewed and Monitored Compliance Evaluations of all Waste Sectors are Conducted to Compliance In addition, the following residential and commercial Collection Agreement requirements will be monitored and reviewed by MWS for proper implementation:
Collection & Diversion Services
Bulky Item Services
Recycling Services
Green Waste Composting
Target Materials for Recycling
Diversion Requirements
Method of Recyclable Processing
Material Processing
Guaranteed Disposal Tons
Disposal Site Usage
Customer-Facing Services & Support
Holiday Services
Walk-Outs and Senior Discounts
Customer Service Goals
Outreach to Residents
Warning Notices
Operational & Administrative Requirements
Schedule of Operations
Insurance Requirements
Personnel Behavior
Employee Training
Discrimination Policy
TASK VI Quarterly Financial Audits
MWS will conduct quarterly audits to evaluate the hauler’s compliance with financial obligations and ensure all City fees are properly calculated and remitted. Audits will include:
Review of all City fees: AB 939, franchise, bulky item, public works, etc. Verification of insurance, bonds, and other financial instruments Analysis of rate schedules, collection costs, and billing procedures Evaluation of service level charges and escalation clauses Review of delinquent account practices and liquidated damages (in coordination with City Attorney)
Preparation of pro forma cost assessments and quarterly audit reports MWS will compile and assess all supporting documentation to identify underpayments, overcharges, and any financial inconsistencies, ensuring complete and accurate reporting in accordance with the Franchise Agreement.
Municipal Waste Solutions, P.O. Box 2045, Blue Jay, CA 92317 (909)-234-9099 Page 6 TASK VII City Liaison to CalRecycle
MWS will serve as the City’s liaison to CalRecycle, managing all communications, program revisions, data submittals, Local Implementation Plan updates, and participation in scheduled compliance calls and meetings.
Section 2 Ongoing Oversight, Implementation, Education, Monitoring and Enforcement of CalRecycle SB 1383
Section 2 outlines the tasks necessary to support the City of Huntington Park in implementing, maintaining, and documenting compliance with the requirements of SB 1383.
This includes ongoing oversight, education, reporting, and enforcement actions in accordance with CalRecycle regulations.
TASK I Program Requirements Review
MWS will continue to review all relevant documents to identify program requirements and/or programs required for compliance. These documents and data sources include but are not limited to:
1. Assess existing City programs for compliance gaps and recommend corrective actions
2. Conduct an SB 1383 compliance review of organics and recycling programs
3. Review hauler customer lists to identify non-compliant accounts
4. Identify and verify self-haulers and recyclers, including required reporting
5. Review hauler waste assessments for accuracy and completeness
6. Monitor the City's and hauler’s progress toward full implementation of SB 1383 requirements TASK II Monitoring & Reporting Requirements
MWS will manage and oversee the City’s ongoing SB 1383 monitoring and reporting obligations, including:
1. Coordinate and conduct SB 1383 workshops and outreach
2. Compile and evaluate disposal and procurement data
3. Track and report progress toward the City’s procurement target
4. Prepare and file the Annual Procurement Report
5. Monitor compliance levels across all account types
6. Track and approve/deny waiver requests; maintain waiver records Municipal Waste Solutions, P.O. Box 2045, Blue Jay, CA 92317 (909)-234-9099 Page 7
7. Conduct inspections of Tier 1 and Tier 2 Edible Food Generators
8. Report edible food recovery compliance for Tier 1 and Tier 2 generators to CalRecycle
9. Review and assess annual reports from Edible Food Generators and Food Recovery Organizations
10. Evaluate quarterly reports from self-recyclers and third-party recyclers for compliance
11. Oversee hauler route contamination audits and submit annual findings to CalRecycle
12. Coordinate and oversee compost giveaway events and educational workshops
13. Maintain the City’s SB 1383 enforcement log and documentation
14. Provide content recommendations for the City’s SB 1383 webpage to support public education TASK III City Liaison to CalRecycle
MWS will continue to serve as the City’s liaison to CalRecycle, handling all regulatory correspondence, report submittals, program revisions, Local Implementation Plan updates, and participation in compliance-related meetings, including Zoom and conference calls.
Municipal Waste Solutions, P.O. Box 2045, Blue Jay, CA 92317 (909)-234-9099 Page 8 Cost of Services for a Three-Year Term with Two (2) One-Year Extensions Cost of Section 1 Ongoing Hauler Compliance and Financial Audits MWS will conduct all tasks outlined in Section 1 at a total not-to-exceed amount of $97,000 annually, as directed by the City. Please note that this amount is offset by the Annual CIWMA Payment and the Annual Performance Audit Program Payment (Franchise Agreement, Sections 6.2.1 and 6.2.2), which total approximately $97,000 and are paid annually by Valley Vista Services. These franchise-required payments are designated for ongoing compliance oversight and third-party audits to verify the accuracy of all hauler fee payments.
Cost of Section 2 SB 1383 Implementation, Enforcement & Oversight MWS will conduct all tasks outlined in Section 2 at a total not-to-exceed amount of $65,000 annually, as directed by the City. These services were previously funded by the City’s SB 1383 Implementation Grant; however, the funds allocated for consultant services have now been fully expended, and no additional grant cycles are anticipated.
Going forward, these services can be funded through a portion of the AB 939 Fees, which total approximately $240,000 annually and are collected from customers by the Hauler and remitted to the City on a quarterly basis. These fees are intended to support AB 939 and related legislation, including the implementation, oversight, and administration of solid waste and recycling programs such as SB 1383.
________________________________________________________________________________ MWS is also available to perform additional services beyond the scope of this proposal at the City’s request, in accordance with the rate schedule provided in Exhibit I, attached.
If you have any questions or require further clarification regarding this proposal, please do not hesitate to contact me directly at (909) 234-9099.
Sincerely,
Susan Contreras
Susan Contreras
Chief Executive Officer
Municipal Waste Solutions, P.O. Box 2045, Blue Jay, CA 92317 (909)-234-9099 Page 9
EXHIBIT I
MWS SCHEDULE OF RATES
Principal/Senior Consultant $155/Hr
Senior Consultant $130/Hr
Consultant $110/Hr
Administrative Staff $ 75/Hr
Subcontractor Cost
Travel Expenses $0.70/Mile
Reproduction $0.45/Pg
Municipal Waste Solutions, P.O. Box 2045, Blue Jay, CA 92317 (909)-234-9099 Page 10 P.O. Box 2045
Blue Jay, CA 92317
MUNICIPAL WASTE SOLUTIONS
909-234-9099
STATEMENT OF QUALIFICATIONS
MUNICIPAL WASTE SOLUTIONS, INC
SUSAN CONTRERAS
Municipal Waste Solutions, Inc. (MWS) is a woman-owned environmental consulting firm established and operated by Susan Contreras since 2013. Mrs. Contreras has worked in the solid waste and recycling industry in California since 1991, beginning her career with Emcon Associates, Inc., where she assisted in the development of Recycling Plans for over 32 municipalities under the California Integrated Waste Management Act (AB 939).
She later contributed to Recycling Implementation Services (RIS) and Huls Environmental Management, conducting waste characterizations, developing reporting spreadsheets, and performing technical research to support AB 939 compliance. Since founding MWS, Mrs. Contreras has led the firm in assisting jurisdictions with the implementation, compliance, and oversight of CalRecycle mandates, including AB 341 (Mandatory Commercial Recycling), AB 1826 (Mandatory Organics Recycling), and SB 1383 (Short-Lived Climate Pollutants).
MWS currently provides consulting services to the Cities of El Monte, Huntington Park, Maywood, and La Puente.
Current Clients
City of Huntington Park
Term: February 2020 – Present
MWS developed an SB 1383 Action Plan to close program gaps identified by CalRecycle, including enforcement strategies to improve participation. MWS also drafted the Hauler Franchise Agreement, the City’s SB 1383 Ordinance, and implemented organic waste programs to ensure compliance. MWS oversees the City’s solid waste and recycling systems and administers its Beverage Container and Used Oil Recycling Grants, as well as its SB 1383 Implementation Grant.
City of Maywood
Term: December 2016 – Present
Initially contracted to bring the City into compliance with a CalRecycle Compliance Order, MWS significantly reduced penalties and extended compliance timelines. MWS drafted the revised C&D P.O. Box 2045, Blue Jay, CA 92317 (909)-234-9099
[email protected] Page 2
Ordinance, MCR, MORe, and SB 1383 Ordinances. The firm established and continues to oversee all related recycling programs. MWS also conducted a performance audit of the City’s prior hauler, facilitated the hauler transition via RFP, and currently manages compliance oversight. MWS administers the City's SB 1383 Implementation Grant and developed enforcement mechanisms to support compliance.
City of La Puente
Term: June 2015 – Present
MWS was retained to prepare and implement the City’s Source Reduction and Recycling Element (SRRE) and Household Hazardous Waste Element (HHWE). MWS conducts regular tonnage analysis and reporting, addresses misallocation of tonnage from adjacent unincorporated areas, and ensures compliance with CalRecycle reporting requirements. MWS monitors the franchised hauler’s performance and drafted the SB 1383 Ordinance and Organic Waste Program. The firm also manages the City’s Beverage Container Recycling and SB 1383 Implementation Grants.
City of El Monte
Term: December 2004 – 2016; June 2020 – Present
In her early years partnering with Huls Environmental, Mrs. Contreras oversaw the restructuring and transition of residential and commercial waste services, including managing multiple hauler agreements and establishing equitable franchise allocations. She conducted two comprehensive compliance and performance audits across seven franchise agreements, uncovering and recovering over $2.5 million for the City. From 2009–2016, Mrs. Contreras served in-house managing the Environmental Services Department, HHW Facility, and grant programs. Since 2020, MWS has resumed oversight of solid waste and hauler compliance, developed the City’s AB 1826 Action Plan, and implemented SB 1383 Ordinance and Organic Waste Programs. MWS continues to manage the City’s SB 1383 Implementation Grant.
Former Clients
City of Lynwood – Conducted a hauler audit, uncovering $1.5 million in unpaid funds due to the City Lynwood Unified School District – Developed and managed a solid waste RFP process City of Bell – Performed hauler compliance audit and oversight References:
Troy Grunklee, La Puente, Director of Administrative Services (626) 855-1500 Jennifer Vasquez, Maywood City Manager (323) 562-5721
Jerry Moreno, El Monte Public Works Director (626) 580-2058 ITEM 5
June 2, 2025
CITY OF HUNTINGTON PARK
Office of the City Clerk
City Council Agenda Report
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Dear Mayor and Members of the City Council:
COUNCIL APPOINTMENTS TO VARIOUS COMMISSIONS
IT IS RECOMMENDED THAT CITY COUNCIL:
1. Make appointments to Commissions consistent with provisions set forth in Resolution No. 2025-01.
PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
On May 18, 2015, the City Council adopted Resolution No. 2015-19 which established a new process for making appointments to various City Commissions. On January 6, 2025 the City Council adopted resolution 2025-01 amending resolution No. 2015-19 to include the newly formed Arts and Theatre Commission.
Individuals appointed to Commissions will be required to submit to a LiveScan and subsequently take an Oath of Office.
FISCAL IMPACT
There is no fiscal impact. Compensation for added Commissioners has been budgeted for FY 2024/25 to account 111-0123-413.19-05.
CONCLUSION
Terms will run concurrent with the Council Member who appoints. After the appointment the City Clerk will notify applicants of their appointments.
COUNCIL APPOINTMENT TO CIVIL SERVICE COMMISSION
June 2, 2025
Respectfully submitted,
RICARDO REYES
City Manager
EDUARDO SARMIENTO,
City Clerk
ATTACHMENT(S)
A. Resolution No. 2025-01, Amending list of established commission and revised Rules, Method of Appointment, Guidelines for the Conduct of Meetings and Structure for all Commissions of the city and Repealing all Prior Resolutions or Provisions in Conflict with the Provisions Contained Herein.
B. Commission Handbook – How Appointments Are Made Page(s) 3 and 4 in handbook.
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
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27 28
J
RESOLUTION NO. 2025-01
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HUNTINGTON PARK AMENDING THE LIST OF ESTABLISHED CITY
COMMISSIONS TO INCLUDE THE ADDITION OF THE ARTS AND
THEATRE COMMISSION
WHEREAS, the City Council has decided to amend all commission resolutions to provide for congruent and consistent regulation and structure across all City Commissions.
THE CITY COUNCIL OF THE CITY OF HUNTINGTON PARK DOES
RESOLVE AS FOLLOWS:
SECTION 1: Establishment of City Commissions.
The City has currently established the following commissions to serve in the capacity as advisory bodies to the City Council:
Planning Commission
Civil Service Commission
Parks and Recreation Commission
Health and Education Commission
Historic Preservation Commission
Youth Commission
This Resolution is intended to govern and supersede all prior resolutions establishing and amending member qualifications, organizational rules, guidelines and structure for City Commissions and hereby repeals all provisions in conflict with the provisions contained herein by the adoption of the revised provisions below. This Resolution will also govern over provisions of City ordinances currently in existence, but which will be repealed or amended for consistency with this Resolution. This Resolution shall also govern and control any additional Commission created by the City Council in addition to those enumerated above.
SECTION 2: Membership.
All City Commissions shall consist of five (5) members, with the exception of the Youth Commission which shall consist of ten (10) youth from the City as defined below. All members of each Commission shall be a resident of the City of Huntington Park, however, at the City Council’s discretion, no more than two (2) Commissioners for any Commission may be non-Huntington Park residents. Each person seeking appointment to a Commission shall complete an application provided by the City and submit to a Live Scan background check before being appointed to a Commission and before being sworn in to office.
- 1 -
Arts and Theatre Commission
ATTACHMENT "A"
CITY OF
HUNTINGTON PARK
Commission
Handbook
Prepared by the City Clerk
Revised January 2023,
2 Welcome
Welcome and thank you for your willingness to serve as a member of the City of Huntington Park Commission. The general role of an Advisory body (Commission) is to provide an opportunity for Huntington Park residents/non-residents to participate in the City’s decision-making process on various issues. Each Advisory body provides recommendations to the City Council in their respective areas and assists the City Council in addressing specific issues.
As a new commissioner, you should familiarize yourself with the documents governing your commission including City ordinances, City Council resolutions, and other related documents, all available from your staff liaison. Reviewing these documents will help you get a sense of your responsibilities.
This handbook serves as a reference for the basic protocols that apply to all City commissions. As a new member you may want to meet with the staff liaison responsible for your commission or the Chair for your commission to get a better sense of your role and the business of the advisory body. Along with familiarizing yourself with your commission’s foundational documents, you may want to review agendas and minutes from recent meetings to see what current issues have been under consideration.
All commission agendas and minutes are available on the City’s website at www.hpca.gov We hope this handbook will assist you towards a satisfying and productive experience as a commissioner for the City of Huntington Park. Your participation and commitment are deeply appreciated by the City Council, by City staff, and by your community. 3 General City Information
The City of Huntington Park was incorporated September 1, 1906 as a general law city. This means the municipal government operates and is governed in accordance with State laws rather than a local charter.
This specific form of government is a Council/Manager. It provides elected members of the City Council in Huntington Park to hire a City Manager to manage the administrative functions of government. The City Manager is responsible for effective and economical municipal operations and ensures that City Council policies are implemented.
The City Council is responsible for setting policies and providing overall direction for the City operation. As elected representatives, Council members provide a direct link with residents and to gain a greater awareness of the view of the residents, the Council also appoints advisory groups composed of local residents familiar with the community and its needs. These groups further expand the opportunity for resident participation in City government.
Application Process
Any citizen interested in serving on a commission is invited to complete an application form and submit it to the City Clerk’s office. Applications remain on file for one year. A listing of all current appointments will be posted at City Hall, City’s website and the City of Huntington Park Library whenever a vacancy occurs. Applications may be downloaded from the City’s website, picked up at City Hall in the Office of the City Clerk, or you may request that an application be mailed to you by contacting the Office of the City Clerk at (323) 584-6297.
Membership
All City Commissions shall consist of five (5) members, with the exception of the Youth Commission which shall consist of ten (10) youth from the City as defined below. All members of each Commission shall be a resident of the City of Huntington Park, however, at the City Council’s discretion, no more than two (2) Commissioners for any Commission may be non-Huntington Park residents. Each person seeking appointment to a Commission shall complete an application provided by the City and submit to a Live Scan background check before being appointed to a Commission and before being sworn into office. (Resolution No. 2015-19) How Appointments Are Made
Each member of the City Council shall have authority to appoint one (1) member to each Commission, with the exception of the Youth Commission, which shall consist of two (2) members appointed by each City Councilmember. Each Councilmember shall appoint their Commissioners within sixty (60) days of assuming office, or from the adoption of this Resolution, or from a vacancy occurring for said Commission position for that respective Councilmember appointment. If no appointment is made within sixty (60) days of assuming office, or from the adoption of this Resolution, or from a vacancy occurring for said Commission position, the Mayor shall appoint a member to the vacant seat. 4 Commission members may be removed from their appointment due to disqualification as provided for in this Resolution or upon the sole decision by the Councilmember who appointed that Commissioner. All appointments or removal of Commissioners shall occur at an open meeting of the City Council. If removal of a Commissioner occurs, the City Clerk shall send notice to that Commissioner at the last address on file with the City. (Resolution No. 2015-19) Oath of Office
Upon appointment to a City of Huntington Park commission, members or advisory bodies shall take an Oath of Office administered by the City Clerk prior to assuming office and participating in commission meetings. By taking this oath, you swear or affirm to support, defend, and bear allegiance to the Constitution of the United States and the Constitution of the State of California.
Officers
A Chair and a Vice Chair are selected by the members of the individual advisory bodies in March each year for a one-year term. In the case of advisory bodies that meet on an “as-needed” basis, the Chair and Vice Chair shall be elected at the first meeting scheduled in March each year. A Chair may not serve more than two consecutive terms.
Responsibilities
The primary role of an advisory body is to provide judicious advice to the City Council, the elected policy-making body of the City. The advisory body’s role can include hearing public testimony on the Council’s behalf, building community consensus for proposals, facilitating study of issues, assessing the alternatives regarding issues of community concern, and ultimately forwarding recommendations to the Council for its consideration. There may be times when the advisory body’s recommendations will not be sustained or will be modified by the City Council. It is important for the advisory body members to recognize that this is not a rejection of the integrity of the recommendation, but an inevitable part of the process of community decision-making.
Attendance
For advisory bodies to function effectively and accomplish their goals, all members must be active participants. This means all members must be present at all meetings. Commissioners should inform the staff liaison prior to the meeting if they will be unable to attend.
If any member of a commission or committee is absent from three (3) regular meetings in any one calendar year, the staff liaison shall immediately inform the City Council. Upon notification to the City Council, the office will be deemed vacant, and the term of such member terminated. Excused absences may be granted by the chair. An excused absence will not count towards the allowable three (3) absences in any one calendar year.
5 Resignations
Members wishing to resign from their commission position prior to the expiration of their term should submit to the City a brief letter stating their intention and the effective date of the resignation. The letter should be addressed to the Mayor and Council Members in care of the City Clerk.
Disqualification
When a member no longer meets the qualifications for the Commission, the member is therefore disqualified, and the office shall thereupon become vacant. (Resolution No. 2015-19) Vacancies
If for any reason a vacancy occurs, it shall be filled by appointment by the member of the City Council who appointed said Commissioner for the unexpired portion of such term. (Resolution No. 2015-19)
The staff liaison shall inform the City Clerk and have a vacancy notice posted in accordance with the requirements of the Government Code. Applications from people interested in serving on a particular body are accepted. Following the interview of eligible applicants. The City Council shall make an appointment during a regular City Council meeting to fill the unexpired term.
Term Limits
Each Commissioner’s term shall be for a period of four years, unless removed by the appointing Councilmember or because of disqualification as set forth herein. Notwithstanding the foregoing, no Commissioner shall serve for a period which exceeds the time in office for the Councilmember appointing that Commissioner. If the appointing Councilmember completes his or her term, vacates their office or otherwise is no longer holding office, the term of the Commissioner appointed by said Councilmember shall end. However, nothing contained in this section shall prevent another Councilmember or the new Councilmember from appointing the individual back to the same Commission or to a different Commission. (Resolution No. 2015-19) Termination of Commission
Termination of the Commission shall be done at the will and vote of the City Council. (Resolution No. 2015-19)
Compensation
Commission member compensation shall be set by resolution of the City Council. 6 Commission Handbook
All Commission Members must adhere to the provisions contained and referenced in the City of Huntington Park Commission Handbook as approved by the City Council.
Scope of Authority
All communication or questions should be addressed to each advisory body’s respective staff liaison. If a question arises and the members require clarification as to duties, authority, or legal issues, all such items must be presented to the staff liaison. The staff liaison will seek clarification from the appropriate parties (i.e. department head, City Attorney or City Council) and report back to the advisory body.
Advisory bodies are not involved in the administration or operation of City departments. Advisory body members may not direct City staff to initiate programs and may not conduct major studies or establish policy without the approval of the City Council. All communication or questions must go through the staff liaison.
Advisory body members may not use their official title or City equipment or resources for non-City business. Examples of such prohibited conduct include, but are not limited to, use of City vehicles, facilities and City stationery.
Advisory bodies shall not receive, disburse, or in any way possess money or any other valuable commodity as an agent of the City without the prior authorization of the City Council Advisory bodies shall not knowingly work to the advantage of any citizen or group or show preference to any other citizen or group.
All advisory bodies who anticipate the need during the upcoming fiscal year for financial expenditures shall submit through their staff liaison an annual proposed budget to the corresponding Department Head and City Manager. The budget request will be incorporated into the City’s annual budget for Council review and approval. All requests for budgeted expenditures shall be processed according to City purchasing procedures.
Advisory bodies shall be subject to the same travel and business expense policy established by the City Council. (Policy available through staff liaison.)
All action and business of the advisory body shall be conducted by the advisory body as a whole, and no member shall transact business on an individual basis unless authorized by the majority vote of the quorum.
It is the responsibility of the advisory body to be represented at the meetings of the City Council or at meetings of other committees or commissions when matters of joint concern are to be discussed.
It will be the responsibility of advisory bodies to inform other bodies of the city via the staff liaison when it will consider matters of concern to such other advisory bodies. 7 Conflicts of Interest
All members of City advisory bodies should avoid the appearance of bias in pending City matters at all times. The Government Code states that “members of the legislature, state, county, district, judicial district, and city officers or employees, which includes city advisory board members, shall not be financially interested in any contract made by them in their official capacity, or by any body or board of which they are members.
The Political Reform Act of 1974 defines various conflicts of interest and is quite lengthy; but basically, a conflict of interest exists when a person influences a decision that will materially affect the value of a personal financial interest, or a financial interest of his/her immediate family, as distinguished from the action’s effect on the public in general.
If a Commission or Committee member has a conflict of interest, he/she must not make or participate in making, or in any way attempt to use his/her official position to influence a governmental decision relating to the matter in which he/she or a member of his/her immediate family, possess a financial interest. The safest way to address a conflict of interest is for the Commission or Committee members to state that there is a conflict immediately after the Chair announces the item for consideration. The member must then refrain from participating in the deliberations and abstain from voting.
Penalties for violating the conflict-of-interest laws are serious and may include fines and/or a prohibition against serving in public office. Questions regarding a potential conflict of interest may be directed to your staff liaison or the City Clerk, who will consult with the City Attorney if necessary.
You may also view more information about conflicts of interest by visiting the State of California Fair Political Practices Commission website at www.fppc.ca.gov Additionally, all members of a City advisory body are required to complete a Statement of Economic Interest (Form 700) upon assuming office and an annual statement for filing with the City Clerk. All forms are distributed by the City Clerk who is the City’s FPPC filing officer. Upon completion all Form 700s are filed with the City Clerk and kept available for public inspection.
The City of Huntington Park has adopted a Conflict-of-Interest Code which identifies the officers, employees and consultants who are required to file a Form 700 based upon their involvement or participation in the making of decisions which may foreseeably have a material effect or a financial interest.
Quorum
At any meeting of an advisory body, a majority of the total number of members of the Commission shall constitute a quorum for the transaction of business, but a lesser number may adjourn from time to time for want of quorum and until a quorum can be obtained. (Resolution No. 2015-19). Unless otherwise posted, a majority vote of those present and voting shall be sufficient to adopt motions.
Agendas
State law requires that an agenda for each advisory meeting be posted at least 72 hours prior to the meeting. The agenda shall state the time and place of the meeting and a brief description of matters to be heard. The agenda shall also provide an opportunity for members of the public to be heard at the 8 meeting regarding matters within the jurisdiction of the advisory body. The staff liaison assigned to each advisory body is responsible for preparation and posting of the meeting agenda. A copy of the agenda is mailed and/or e-mailed (upon request) to each member of the advisory body as well as to the members of the Huntington Park City Council, City Manager and the City Clerk. The staff liaison is also responsible for notifying the advisory members, City Council, City Manager and the City Clerk of meeting cancellations, adjournments, and/or change of locations.
Public Comment
The public shall be allowed to speak at all meetings on any item of interest so long as the item is within the subject matter jurisdiction of the legislative body. The law also provides that the public must be allowed to speak before the consideration of any specific item on the agenda.
Meetings
Regular meetings of the Commission shall be as set by each Commission. The place of such meetings shall be at Salt Lake Park, 3401 E. Florence Avenue, Hunting Park, California (with the exception of the Planning and Civil Service Commissions) unless otherwise designated by the City Council or approved by a majority of the total membership of the Commission. When the day for such regular meetings falls on a legal holiday, the meeting shall not be held on such holiday, but shall be held at the same hour on the next succeeding day thereafter which is not a holiday. All meetings of the Commission shall be open and public, and subject to all laws of the state of California e.g. the Brown Act, governing open public meetings. The Commission shall adopt its own rules for the transaction of its business and keep a record of resolutions, findings and recommendations and actions voted upon. A report of each meeting of the Commission shall be given to the City Council. (Resolution No. 2015-19)
Meeting Types
City advisory bodies may hold two types of meetings: regular and special meetings.
Regular Meetings are held at the time and place specified in the resolution establishing procedures for each corresponding advisory body. Regular meetings may be “adjourned to” another date and time and are considered “regular adjourned meetings.” A copy of the order or notice of adjournment shall be posted on the door where the regular meeting was held within 24 hours of the adjournment.
Special Meetings may be held at a different time or place to discuss specific issues as noted on the meeting agenda, as long as the meeting has been properly noticed at least 24 hours prior to the meeting. No other business may be discussed at the special meeting.
E-Mail Communications between Advisory Body Members
Since e-mail communication can ultimately lead to the exchange of information intended to, or which may, create collective concurrence among a quorum of advisory body members, e-mail communications between advisory body member’s relative to advisory body business, should be avoided. While two members of a five-member body, for example, may appropriately communicate 9 with one another by way of e-mail, the “forwarding” of such an e-mail message on to a third or subsequent member would result in a Brown Act violation.
Role and Responsibilities of the Chair
The Chair shall preserve order and decorum at all meetings of the advisory body, announce the advisory body’s decisions, and decide questions of order. The Chair is responsible for ensuring the effectiveness of the group process by moving the discussion forward, involving all members of the advisory body, and allowing adequate public participation. In the absence of the Chair the Vice Chair shall act as the presiding officer.
Making Motions
Advisory body meetings are usually conducted according to parliamentary procedure. Unless otherwise specified by State law or City regulations, conduct of all meetings shall generally follow Robert’s Rules of Order.
When a member wishes to propose an action on a particular item on the posted agenda for the advisory body to consider, the member makes a motion. Below is an example of the steps involved with a motion.
1. The member asks to be recognized by the Chair.
2. After being recognized, the member makes the motion: “I move that …”
3. Another member seconds the motion: “I second the motion.”
4. The Chair restates the motion and asks for discussion on the motion.
5. When the Chair determines that there has been enough discussion, the debate may be closed with, “Is there any further discussion?”
6. If no one asks for permission to speak, the Chair then puts the question to a vote: “All those in favor say aye.” “All those opposed say nay.” Any member may request a roll call vote on a motion.
7. After the vote, the Chair announces the decision.
Decorum and Order
Properly phrasing a motion can be difficult and corrections may be necessary before it is acted upon.
The member making the motion may rephrase it or withdraw it.
Every commissioner desiring to speak shall address the chair and, upon recognition by the presiding officer, shall confine himself or herself to the question under debate.
Every commissioner desiring to question the administrative staff shall address the question to the department head who shall be entitled either to answer the inquiry directly or to designate some member of staff for that purpose.
A commissioner, once recognized, shall not be interrupted while speaking unless called to order by the presiding officer, unless a Point of Order is raised by another commissioner or unless the speaker chooses to yield to questions from another commissioner. 10 If a commissioner is called to order while speaking, he or she shall cease speaking immediately until the question or order is determined. If ruled to be in order, he or she shall be permitted to proceed. If ruled to be not in order, he or she shall remain silent or shall alter his or her remarks so as to comply with rules of the commission.
Advisory body members shall accord the utmost courtesy to each other, to City employees, and to the public appearing before the advisory body and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments and statements as to motives and personalities.
Any commissioner may move to require the presiding officer to enforce the rules, and the affirmative vote of a majority of the advisory body shall require him or her to so act.
Members of the advisory body shall not leave their seats during a meeting without the consent of the presiding officer.
City employees shall observe the same rules of procedure and decorum applicable to members of the advisory body. Any staff member, including the department head, desiring to address the commission, or members of the public shall first be recognized by the chair. All remarks shall be addressed to the chair and not to any one individual commissioner or public member.
Meeting Minutes
The staff liaison assigned to the advisory body is responsible for preparation of the minutes of each meeting. Meeting minutes shall be in Action form with the exception of Public Comment to be in summary form. Actions taken by the advisory body. Minutes of the meeting shall be submitted to the advisory body for approval at its next meeting and shall be signed by the Chair.
All advisory body agendas and minutes will be kept by the staff liaison, a copy forwarded to the City Council, City Manager, and City Clerk.
11 CIVIL SERVICE COMMISSION
PURPOSE: To serve in an advisory capacity to the City Council and the City Manager on personnel matters in the City Service.
TERM OF OFFICE: four-year term to run concurrent with appointing Council Member MEETINGS: TBD
STAFF: Marisol Nieto, Human Resources Supervisor
PHONE NO.: (323) 584-6237
HEALTH AND EDUCATION COMMISSION
PURPOSE: To create awareness of health and education matters in the City; determine health and education needs in the Community; and attempt to implement plans for improved health and education in the City.
TERM OF OFFICE: four-year term to run concurrent with appointing Council Member MEETINGS: Every last Tuesday of the month
STAFF: Steve Forster, Community Development Director
PHONE NO.: (323) 584-6318
HISTORIC PRESERVATION COMMISSION
PURPOSE: To protect, enhance, perpetuate, and designate historic resources of the City. The Historic Preservation Commission shall review and make recommendations for revisions to the Municipal Code for the preservation of historic resources within the City.
TERM OF OFFICE: four-year term to run concurrent with appointing Council Member MEETINGS: TBD
STAFF: Steve Forster, Community Development Director
PHONE NO.: (323) 584-6318
12 PARKS AND RECREATION COMMISSION (aka PARC)
PURPOSE: To advise the City Council and the Administrative Staff in all matters of policy pertaining to the acquisition, use, maintenance, and operation of parks, playgrounds and other public recreational facilities, and to the maintenance of a planned program of public recreation for the citizens of Huntington Park.
TERM OF OFFICE:
MEETINGS:
STAFF:
PHONE NO.:
four-year term to run concurrent with appointing Council Member Meets the 4
th Wednesday at 6:00 p.m. in:
January, March, May, July, September & November
(Maximum of Six (6) Regular Meetings per year)
Cynthia Norzagaray, Parks and Recreation Director
(323) 584-6218
PLANNING COMMISSION
PURPOSE: To recommend adoption, implement and periodically review and recommend revisions to the General Plan for the desired physical development of the City. The Planning Commission is the lead advisory body in the determination of what uses may be of property in the City and what form and shape the community will take in the future. The Commission’s responsibilities and authority are governed by Title 9, Section 9-1.104 of the Huntington Park Municipal Code.
TERM OF OFFICE: four-year term to run concurrent with appointing Council Member MEETINGS: The third Wednesday of each month at 6:30 p.m.
STAFF: Steve Forster , Community Development Director
PHONE NO.: (323) 584-6318
YOUTH COMMISSION
PURPOSE: To create awareness in the City of youth, implement youth level economics; determine needs not being met by the Community; serve as an advisory body to the City Council; and develop leadership in the community.
TERM OF OFFICE: four-year term to run concurrent with appointing Council Member MEETINGS: TBD
STAFF: Cynthia Norzagaray, Parks and Recreation Director PHONE NO.: (323) 584-6218