LAUSD Civic Center Program
The Los Angeles Unified School District, through the Civic Center Permit Office, supports the shared use of school facilities in conformance with the California Education Code and the Board of Education rules. Civic Center allows communities the use of public-school facilities for supervised not-for-profit recreational activities, meetings, and public discussions during non-school hours.
To obtain a Civic Center permit and be able to utilize any school facility, LAUSD requires the submittal of an on-line application and additional supportive documents that provide full information and details for the use of the facility being requested. As part of the application process, and for the duration of the term the City utilizes the facility, LAUSD requires a permit fee and for the applicant to maintain insurance in accordance with the current insurance requirements list provided by the District.
Use of Facilities
City staff is planning to submit the Civic Center Permit application to LAUSD requesting the use of the track at Huntington Park High School. The track will be utilized one day during the week, from 5:30 pm to 8:30 pm on Thursdays for the duration of six months starting the month the application is approved. The track will be supervised by city personnel and limited to a maximum number of 250 community members the day and time the track is authorized and open to the public.
FISCAL IMPACT/FINANCING
The total cost for the six-month program will not exceed $8,600, which includes the fee for the LAUSD one time permit application, the daily rate for 26 weeks, and the cost associated to supervise the program.
Staff request that the City Council appropriate $8,600 from the General Fund to account number 111-0310-413-56-41, to cover this activity. Payments will be processed through the City's standard accounts payable procedures, with invoices audited by Finance and ratified by the City Council through the warrant register, in accordance with HPMC Title 3, Chapter 2. This ensures compliance with City purchasing policies and avoids the need for after-the-fact purchasing justifications.
CONSIDERATION AND APPROVAL TO SUBMIT A CIVIC CENTER PERMIT TO LOS
ANGELES UNIFIED SCHOOL DISTRICT TO UTILIZE ONE OF THEIR FACILITIES
AND A GENERAL FUND APPROPRIATION TO SUPPORT A RECREATIONAL
PROGRAM FOR THE COMMUNITY
October 14, 2025
CONCLUSION
Upon Council direction and approval, staff will proceed with the submittal of the application to the school district.
Respectfully submitted,
RICARDO REYES
City Manager
SERGIO INFANZON
Director of Communications and Community Relations
ATTACHMENTS”
A - Letter of Understanding Regarding Non-LAUSD Entities B - Beautification - Approval Tracking Sheet
C - Beautification - Information Sheet
D - Certificate of Insurance
E - Detailed Itinerary
F - Facility Use Authorization Form
G - Out of Season Athletics Approval
H - Waiver of Liability
I - Vendor List
Letter of Understanding Regarding Non-LAUSD Entities
This Letter of Understanding is made a part of and incorporated into the Los Angeles Unified School District License Agreement (“Agreement”).
Unless otherwise specified herein, all terms provided in this Letter of Understanding shall apply. Should any terms and conditions of this Letter of Understanding conflict with terms of the original Agreement or any subsequent Amendment, the terms and conditions of this Letter of Understanding shall govern.
1. INSURANCE
For the duration of the term, Licensee shall provide and maintain insurance in accordance with the current Insurance Requirements list provided by District. Licensee shall not be permitted to use the License Area until District has received and approved of Licensee's Insurance.
Proof of Insurance is also required of all Non-LAUSD entities, and other third-party persons or organizations prior to using any LAUSD facility under this License. Licensees agree to ensure that all Non-LAUSD entities, including but not limited to, other third-party persons, or organizations, meet all LAUSD insurance requirements. All Licensees shall have the exclusive responsibility to ensure all Non-LAUSD entities meet LAUSD insurance requirements and shall collect all Certificates of Insurance from each Non-LAUSD entity. To review insurance requirements, please visit https://achieve.lausd.net/Page/2792.
2. INDEMNIFICATION
To the fullest extent permitted by law, Licensee shall indemnify, defend, and protect District, its Board of Education, its officers, directors, other members, partners, employees, agents, and independent consultants (singularly, “Indemnified Party”; collectively, “Indemnified Parties”) and hold the Indemnified Parties harmless from any and all losses, costs, damages, expenses, and liabilities (including, without limitation, court costs and reasonable attorneys’ fees) incurred in connection with or arising from any cause (i) in the use or occupancy by Licensee or Licensee's employees, agents, contractors, directors, officers, partners, trustees, visitors, guests, or invitees of the License Area, or (ii) any default by Licensee in the observance or performance of any of the terms, covenants, or conditions of this Agreement on Licensee’s part to be observed or performed; (iii) the use or occupancy of the License Area by Licensee or any person claiming by, through, or under Licensee, Licensee’s employees, agents, contractors, licensees, directors, officers, partners, trustees, visitors, guests, or invitees, or any such person in, on, or about the License Area either prior to, during, or after the expiration of the term of this Agreement (singularly, “Liability”; collectively, “Liabilities”); and (iv) any claim by a third party that District is ATTACHMENT "A"
responsible for any actions by Licensee in connection with any activity, use or occupancy of the License Area or in any way related to this Agreement.
The provisions of this section shall not apply to the extent that all or part of the liabilities is due to the gross negligence or willful misconduct of the Indemnified Parties or due to a breach of District’s obligations under this Agreement.
IN WITNESS WHEREOF, the Licensee hereto have duly executed this Letter of Understanding as of the day and year written adjacent to their respective signatures.
Licensee:
________________________________
Dated: ____________ By: ________________________________ Name: ________________________________
Title: ________________________________
Application ID: __________________________
BUL – 5761.0 ATTACHMENT 2
May 14, 2012
PROJECT APPROVAL TRACKING SHEET
School Name:
Principal Name:
Project Proponent:
Project Description/Scope of Work:
APPROVALS
Signature by the appropriate unit is required if the answer is YES to any question.
Organization Signature Date
School Site Administrator
Asset Management:
Does the project involve campus greening (tree planting, gardens, etc)? □ Yes □ No Asbestos Technical Unit (ATU)
Does the project impact asbestos or lead-containing materials (such as paint)? □ Yes □ No M&O Management:
Does the project involve sustainable products or technologies? □ Yes □ No OEHS Management:
Does the project use chemicals or involve playground equipment? □ Yes □ No Does the project require OEHS environmental review? □ Yes □ No Product Evaluation Committee
Does the project impact emerging technologies systems or products not covered by the District’s current specifications? □ Yes □ No Project Execution Management (Design) ___________________ ________________ Risk Management: __
ATTACHMENT "B"
License Agreement Information Sheet
PLEASE FILL IN THE INFORMATION SHEET AS COMPLETELY AS POSSIBLE.
Name of Individual or Organization: Insurance Certificate Attached? YES_____ NO_____
Street Address:
City State & Zip
What type of Legal Entity? (Corporation, Partnership, 501(c)(3), Individual, etc.) Contact Information: (Name and Title)
Phone: Fax:
E-mail Address: Mobile Phone:
Name of Participant School (receiving services) Address of School:
Name of Principal:( Approval Signature Required on ALL work) School Phone:
Area(s )of School Campus to be serviced Are asphalt cuts required? Name of School CPM (Complex Project Manager): Approval Signature Required CPM Phone:
Description of work to be completed/scope of work to be performed (Site Plan / Drawings required) Event Date(s) Event Hours
Start time:_______ End Time: _______
Estimated number of volunteers _________________
Fax or Email to Leasing & Space Utilization - ATTN: Jenneice FAX: 213-241-6784 or Email: [email protected]
ATTACHMENT "C"
Los Angeles Unified School District
SAMPLE CERTIFICATE OF INSURANCE
Abuse and Sexual Molestation coverage (applicable when youth are involved in any capacity) $1,000,000 per occurrence/$1,000,000 aggregate
Can be listed in general liability or Description of Operations CERTIFICATE →
HOLDER
ADDITIONAL →
INSURED
←
LIMITS OF
INSURANCE
Must be the same
or greater than
required by
contract.
→
TYPES OF
INSURANCE
Must include the
types of insurance
required by
contract.
ATTACHMENT "D"
RISK FINANCE
DETAILED ITINERARY(list all activities from start to finish; detailed schedule)
ATTACHMENT "E"
LOS ANGELES UNIFIED SCHOOL DISTRICT
Real Estate & Asset Management | 333 S. Beaudry Ave, 1st Floor | Los Angeles CA, 90017 Rev. 12.07.21 TO BE COMPLETED BY LAUSD PRINCIPAL OR PRINCIPAL’S DESIGNEE LOS ANGELES UNIFIED SCHOOL DISTRICT | REAL ESTATE & ASSET MANAGEMENT DEPARTMENT
FACILITY USE AUTHORIZATION FORM
GROUP/ ORGANIZATION NAME: ___________________________________________________________ PRIMARY CONTACT NAME: ______________________________ PHONE: _________________________ The primary contact is the individual named as the licensee and who is authorized to submit an application for the use of facilities for the above organization Applicant has requested use of the School on date(s), time(s) and for the purpose indicated below:
SCHOOL SITE REQUESTED: ______________________________________________________________ FACILITY REQUESTED: __________________________________________________________________ DATE(S) AND TIME(S) OF EVENT (Please review Request for Use):
______________________________________________________________________________________
APPROVED NOT APPROVED
Concerns/ Restrictions:
Principal (or designee) acknowledgment. My signature below:
Constitutes approval to begin the evaluation process of this application. Confirms that this event(s) will be entered into our calendar. Ensures that school site will schedule appropriate staff to be available during the event.
Principals or Designees Signature: ____________ Date:
Name/Title (PLEASE PRINT): _____________ ______
Phone (DIRECT LINE): ____________ Email: ____________ This office evaluates and processes a large number of requests for use of school facilities. Your timely response is essential to ensure timely processing and communications between the LAUSD Real Estate & Asset Management Department, the Applicant and the School Site.
No request is deemed approved until all documentation and applicable fees have been received and approved by the LAUSD Real Estate & Asset Management Department and the Division of Risk Management.
Please upload this form to the Facilities Use Application System for the Real Estate and Asset Management Department. This form should not be emailed nor mailed to our office. Our website is https://www.laschools.org/new‐site/facility‐use/civic‐center‐permit/.
SHOULD YOU HAVE ANY QUESTIONS, PLEASE CALL OUR OFFICE AT (213) 241‐6785 ATTACHMENT "F"
APPLICATION FOR LOS ANGELES UNIFIED SCHOOL DISTRICT-AUTHORIZED USE OF FACILITIES FOR OUT
OF SEASON ATHLETICS PRACTICE/EVENTS
DATE: ______________________________
NAME OF REQUESTER: _________________________________________________________________ SCHOOL REQUESTED: _________________________________________________________________ DESCRIPTION OF ACTIVITY: ______________________________________________________________ FACILITY REQUESTED (e.g., gym, football field, soccer field, softball field, pool, weight room):
____________________________________________________________________________________ DATES/HOURS OF REQUESTED USE (Monday –Friday 7 am – 6 pm):
_____________________________________________________________________________________ If requesting facility time after 6pm or weekends applicants must complete standard permit application.
*IF APPLICABLE ATTACH SCHEDULE (START AND END TIME) AND LIST OF PARTICIPATING LAUSD TEAMS
WITH THIS APPLICATION
CONDITIONS OF USE OF FACILITIES FOR OUT OF SEASON ATHLETICS EVENT (INITIAL EACH):
⎯ LAUSD students may only participate if there is a LAUSD athletic assistant with an active employee number and lausd.net email address supervising the use of facilities for out of season athletics (Employee Number: ________________________________ LAUSD Email Address: ______________________________________). ⎯ Only LAUSD students (students enrolled in a LAUSD school or students with an intent to enroll in a LAUSD school (e.g., completed Unified Enrollment, Choices, permit request, registration materials, etc.) may participate (if applicable attach copy of tournament/team schedule with a listing of all participating teams). For purposes of this Application, “LAUSD students” also includes students on a LAUSD CIF member school team during the CIF season of sport. ⎯ No participation or admission fees shall be charged to LAUSD students or spectators. The event shall be open to the public. The host school can only charge participating schools for cost recovery (e.g., officials, ____________).
⎯ If any event parking fees are planned, a third party must be procured for parking services and approved by the LAUSD.
⎯ All CIF City Section rules and LAUSD policies shall be followed. ⎯ No fundraising may be conducted by participating students or teams. ⎯ Appropriate insurance coverage is in place (attach copy of proof of insurance to this Application).
⎯ No use of facilities is permitted on Sundays.
⎯ No advertisements or promotions by any third party vendors is permitted. ⎯ Only ASB can apply for concessions to be sold during the game. No other concessions are authorized under this Application. Nothing shall be sold, offered or advertised for sale on school premises as part of this Application.
ATTACHMENT "G"
⎯ If using the pool, lifeguard coverage must be provided (attach copies of lifeguard coverage agreement).
⎯ There will be no smoking within any building or in any other place on the school site. ⎯ The following are prohibited: the use of profane language, possession of or use of intoxicating liquors or narcotics, quarrelling or fighting, betting or other forms of gambling, card playing, conducting raffle or lottery. No activity shall be conducted which constitutes a violation of any local, state, or federal law.
⎯ No structures may be erected or assembled on school premises, nor may any electrical, mechanical or other equipment be brought thereon unless special approval has been obtained from the office issuing the permit in compliance with Los Angeles Unified School LAUSD standards.
⎯ No gratuities shall be given to or accepted by LAUSD staff. ⎯ All school grounds shall be left in the same order, condition and degree of cleanliness as existed at time of entry.
⎯ Any use of school facilities for non-school purposes shall comply with all state and local fire, health, penal and safety laws and regulations.
⎯ After one-half hour waiting period, school premises will be locked if the group has not arrived.
By signing below, I acknowledge and agree that the information in this Application is true and accurate to the best of my ability. I further acknowledge and agree that I will comply with all conditions of the use of LAUSD facilities for out of season athletics events. I understand and agree that failure to comply with these conditions may result in limitations on future use of LAUSD facilities and/or employee discipline, where applicable.
_____________________________________________________ _______________________ Requester Name (Print) and Signature Date
I recommend approval for this request and will include the requested use on the school’s Master Calendar upon LAUSD approval.
I agree to inform and provide appropriate staff to support athletic staff for cleaning and adhering to all COVID-19 protocols (e.g. daily pass, temperature checks, quarantine tent, cleaning of restrooms, etc.) _____________________________________________________ _________________________ Administrator Name (Print) and Signature Date
FOR OFFICE USE ONLY: All applications are subject to LAUSD review and approval.
ROUTING: Interscholastic Athletics, Risk Finance and Insurance Services, Leasing and Space Utilization DIVISION OF RISK MANAGEMENT and INSURANCE SERVICES
Permittee Name AND Group (Insured) Name:
Please Print
Waiver of Liability, Assumption of Risk, and Indemnity Agreement Waiver: In consideration of the insurance requirement being waived, I, we, my organization, my company, myself, my heirs, personal representatives or assigns, do hereby release, waive, discharge from liability, and covenant not to sue the Board of Education of the City of Los Angeles or the Los Angeles Unified School District (LAUSD), its officers, employees, and agents for liability from any and all claims resulting in any injury, accidents or illness, death and property loss arising from this activity, but not limited to, services or products provided.
Activity or Services Provided:
Signature Date
Assumption of Risks: Engaging in the above activities/services carry with it certain inherent risks that cannot be eliminated regardless of the care taken to avoid injuries, accidents, mistakes, errors or omissions. The specific risks vary from one activity to another, but range from physical injuries such as from slips and falls to property damage or loss to include auto accidents or other unforeseen accidents.
I have read the previous paragraphs and I know, understand and appreciate these and other risks that are inherent in this activity/event. I hereby assert that I, my company, do not currently maintain Commercial Automobile Liability (Should I acquire any company vehicles in the future, I will notify the LAUSD and provide a certificate of insurance covering the owned, non-owned, hired or leased vehicles) Workers’ Compensation Coverage (Should I become subject to Workers' Compensation Laws of California during the term of the agreement, I will notify the LAUSD and will comply with those laws immediately) coverage for these risks whether first party or third party, and that I knowingly assume all such risks as a part of the consideration of this activity. I understand I, my company, will not be covered by any of LAUSD’s liability insurance coverage, whether self-insurance, commercial, automobile or workers compensation coverage.
Indemnification and Hold Harmless: I also agree to INDEMNIFY AND HOLD the Board of Education of the City of Los Angeles and LAUSD HARMLESS from any and all claims, actions, suits, procedures, costs, expenses, damages, and liabilities, including attorney’s fees brought as a result of participation in this event, activity or services and to reimburse LAUSD for any such expenses incurred by the LAUSD.
Severability: The undersigned further expressly agrees that the foregoing waiver and assumption of risks agreement is intended to be as broad and inclusive as is permitted by the laws of the State of California and that if any portion thereof is held invalid, it is agreed that the balance shall continue in full legal force and effect.
Acknowledgement of Understanding: I have read the Waiver of Liability, Assumption of Risk, and Indemnity Agreement. I fully understand its terms and I understand I am giving up substantial rights, including my right to sue. I acknowledge that I am signing the agreement freely and voluntarily, and intend by my signature to be a complete and unconditional release of all liability to the greatest extent allowed by law.
Signature Date
This waiver terminates on the expiration date of your Commercial General Liability policy in-force at the time of application.
January 4, 2024 RF Use Only
ATTACHMENT "H"
Los Angeles Unified School District
LIST OF VENDORS FOR A SPECIAL EVENT
EVENT: _.
NAME OF VENDOR : NOTES:
ACTIVITY
PERFORMED/SERVICE
PROVIDED or other
relevant information
Contact
Information:
*Vendors are any third parties associated with your event/request. Write “No Vendors”, if you will have no third parties. Upload form with application request.
ATTACHMENT "I"
ITEM 4
CITY OF HUNTINGTON PARK
Office of the City Manager
City Council Agenda Report
October 14, 2025
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Dear Mayor and Members of the City Council:
AUTHORIZATION TO APPROVE FIRST AMENDMENT TO AGREEMENT WITH TIERRA WEST ADVISORS, INC. AND APPROPRIATE ADDITIONAL FUNDS FOR
INTERIM COMMUNITY DEVELOPMENT DIRECTOR SERVICES
IT IS RECOMMENDED THAT CITY COUNCIL:
1. Approve the First Amendment to the Professional Services Agreement with Tierra West Advisors, Inc., extending the agreement for Interim Community Development Director services through October 31, 2025, and increasing the not-to-exceed amount by $50,000; and
2. Appropriate an additional $50,000 from the General Fund to the Community Development Department for this purpose; and
3. Authorize the City Manager to execute the First Amendment and take all necessary actions to effectuate the terms of the agreement.
PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
On April 7, 2025, the City entered into a Professional Services Agreement with Tierra West Advisors, Inc. to provide interim Community Development Director services following the department vacancy in March 2025. Under the agreement, services were provided by Louis Morales, a highly experienced municipal planning professional with prior experience in the City’s Community Development Department.
The initial agreement provided a six-month term and a not-to-exceed amount of $100,000.
To date, Mr. Morales has provided critical leadership in maintaining departmental operations, advancing the implementation of the City’s Rent Stabilization Program, and supporting planning efforts for the forthcoming citywide Parking Program.
AUTHORIZATION TO APPROVE FIRST AMENDMENT TO AGREEMENT WITH TIERRA WEST ADVISORS, INC. AND APPROPRIATE ADDITIONAL FUNDS FOR
INTERIM COMMUNITY DEVELOPMENT DIRECTOR SERVICES
October 14, 2025
As the current agreement approaches its original funding cap, the City Manager is requesting an appropriation of an additional $50,000 to continue services through the end of October 2025. During this time, the City will negotiate a full-time employment agreement for the permanent Community Development Director, which will be presented to the City Council for consideration at the next regularly scheduled meeting.
LEGAL REQUIREMENT
The First Amendment to the Professional Services Agreement complies with applicable laws and City contracting requirements..
FISCAL IMPACT/FINANCING
An additional appropriation of $50,000 is required to extend interim services through October 31, 2025. This amount will be allocated from the General Fund reserve to the Community Development Department. If approved, the total not-to-exceed amount under the agreement will be $150,000.
CONCLUSION
Approval of the recommended actions will ensure the uninterrupted leadership and operation of the Community Development Department while the City completes the recruitment and appointment process for a permanent Director.
Respectfully submitted,
RICARDO REYES
City Manager
ATTACHMENT(S)
A. First Amendment to Agreement with Tierra West Advisors, Inc.
B. Original Professional Services Agreement (April 7, 2025)
FIRST AMENDMENT TO TIERRA WEST ADVISORS, INC PROFESSIONAL
SERVICES AGREEMENT
THIS FIRST AMENDMENT AGREEMENT (“Agreement”) is made as of October 7, 2025 by and between the CITY OF HUNTINGTON PARK, a municipal corporation (“City”) and TIERRA WEST ADVISORS, INC (hereinafter, “Consultant”). For the purposes of this Agreement, City and Consultant may be referred to collectively by the capitalized term “Parties.” The capitalized term “Party” may refer to City or Consultant interchangeably.
Based on and in consideration of the mutual promises set forth below, the parties agree as follows:
RECITALS
This Agreement is made and entered into with respect to the following facts:
WHEREAS, Consultant was retained to provide interim staffing and other advisory services for the City;
WHEREAS, on April 7, 2025 the Parties executed and entered into that certain agreement entitled, Professional Services Agreement (Staffing Services) (hereinafter, the “Master Agreement”); and
WHEREAS, Section 4 of the Master Agreement states that the term of the agreement shall be six (6) months; and
WHEREAS, A memorandum issued to clarify the Master Agreement provides a limit of a not-to-exceed amount of $100,000.
NOW THEREFORE, in consideration of the promises and mutual promises herein contained, it is agreed as follows:
1. Term. Section 4 of the Master Agreement is hereby extended to October 31, 2025. The remaining language in this Section remains the same with the City’s ability to terminate the Agreement at any time.
2. Compensation. Consultant shall perform the various services and tasks set forth in the Scope of Services of the Master Agreement at a not-to-exceed additional sum of Fifty Thousand Dollars ($50,000.00). Professional Services Agreement will be a total of One Hundred Thousand Dollars ($150,000).
3. Except as otherwise set forth in this First Amendment, the terms of the
Master Agreement shall control. This First Amendment Agreement with the Professional Services Agreement shall constitute the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed in both documents.
IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment Agreement to be executed the day and year first appearing in this Agreement, above.
CITY OF HUNTINGTON PARK:
By:
Ricardo Reyes
City Manager
TIERRA WEST ADVISORS, INC
By:
John Yonai
Principal
ATTEST:
_______________________________
Eduardo Sarmiento, City Clerk
ITEM 5
CITY OF HUNTINGTON PARK
Office of the City Manager
City Council Agenda Report
October 14, 2025
Honorable Mayor and Members of the City Council
City of Huntington Park
6550 Miles Avenue
Huntington Park, CA 90255
Dear Mayor and Members of the City Council:
CONSIDERATION AND APPROVAL OF AN EXTENSION TO THE AGREEMENT WITH
SAREGA LAW, APC FOR INTERIM CITY ATTORNEY SERVICES
IT IS RECOMMENDED THAT THE CITY COUNCIL:
Review and discussion an extension to the Agreement with Sarega Law, APC for Interim City Attorney services.
PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION
On February 28, 2025, the former City Attorney resigned their post with the City of Huntington Park. In response to the resignation, the City Council selected Andrew Sarega from Sarega Law, APC to serve as the City’s Interim City Attorney until such time as a selection process could be undertaken to appoint a permanent City Attorney. The appointment covered a period of ninety (90) days.
Since the appointment, the City has experienced many challenges and undertaken a great effort to effect change within the City. Examples include the challenges faced by the City and community related to the ICE raids occurring throughout the region, City operational changes that includes staffing, various investigations including criminal investigations into past City actions, and many others.
As a result of the many challenges facing the City, the matter of the continued service of the Interim City Attorney for a period not to exceed one (1) year is being proposed to the City Council for consideration.
Legislative bodies in the State of California have the authority to appoint and dismiss City Attorneys. No specific statutes exist that cap the amount of time an individual can serve in an interim capacity and there are numerous examples of cities having executive level staff in interim capacities for periods of two years and greater.
CONSIDERATION AND APPROVAL OF AN EXTENSION TO THE AGREEMENT WITH
SAREGA LAW, APC FOR INTERIM CITY ATTORNEY SERVICES
October 14, 2025
FISCAL IMPACT/FINANCING
The proposed contract calls for a flat fee of $20,000 per month.
CONCLUSION
While the City continues to move forward with various projects, investigations, and general city operations, the need for consistent legal services remains paramount to the efforts undertaken. As such, it is recommended that the City Council review and discuss an extension of the Agreement with Sarega Law, APC for Interim City Attorney services.
Respectfully submitted,
RICARDO REYES
City Manager
ATTACHMENT(S)
A. Agreement with Sarega Law, APC
1 AGREEMENT FOR
GENERAL LEGAL COUNSEL SERVICES FOR
CITY OF HUNTINGTON PARK
This AGREEMENT FOR GENERAL LEGAL COUNSEL SERVICES (the “Agreement”) is made and entered into this _____ day of _______________, 2025, by and between the CITY OF HUNTINGTON PARK (herein referred to as the “City”) and SAREGA LAW, APC (hereinafter referred to as “Firm”). The Firm and the City may be referred to hereinafter individually and/or collectively, as the context may require, as “Party” or “Parties.”
APPOINTMENT
The City hereby engages the Firm to provide general legal counsel services related to litigation, liability, personnel and any other services, as requested by the City Council (“Council”).
The Firm shall represent the City as Interim City Attorney and Interim Successor Agency General Counsel. Such services shall be provided by or under the supervision of Andrew Sarega.
Notwithstanding the foregoing named person(s), the Firm may, from time to time, designate other attorneys within the Firm to provide general legal counsel services.
SCOPE OF WORK AND DUTIES
A. The Firm shall perform any and all work necessary for the provision of legal counsel, when specifically requested by the City Council, including:
(i) Attend various Council meetings as requested; and
(ii) Provide legal advice, written legal opinions, and consultation, as needed on matters affecting litigation, liability, personnel and any other services, as requested; and
(iii) Be available for telephone consultation with the City Council and Client staff; and
(iv) Prepare or review necessary agreements and related documents regarding litigation, liability, personnel and any other legal services, as requested by the City Council.
B. The Firm will keep the City Council informed as to the progress and status of all pending matters in accordance with such procedures as the City Council may establish from time to time. The Firm is expected to manage, control and oversee the delivery of legal services in a competent, professional, and cost-effective manner. All legal services shall be properly supervised and all personnel shall be qualified to handle the work assigned.
C. All legal services shall be coordinated under the direction of the City. Nothing in this Agreement shall be construed in any manner as limiting the ultimate and absolute discretion of the City, at any time, to assign or reassign matters to or from the Firm.
ATTACHMENT "A"
2 TERM
This Agreement shall be effective upon execution by all Parties. The term of this Agreement shall be for one (1) year or until the City conducts a request for proposal for legal services, whichever comes first.
CLIENT DUTIES
The City agrees to provide such information, assistance, cooperation, and access to books, records, and other information as is necessary for the Firm to effectively render its professional services under this Agreement. To the extent the City desires services to be rendered on site, the City, at the City’s expense, will make available sufficient office space, furniture, telephones, computers, facsimile machines, and secretarial support, as approved by the City Manager, as may be necessary. The City further agrees to abide by this Agreement, and to timely pay the Firm’s bills for fees, costs, and expenses, as established by this Agreement. However, nothing in this section, or any other part of this Agreement, shall be construed in any manner as limiting the ultimate and absolute discretion of the City, at any time, to assign or reassign matters to or from the Firm.
PERSONNEL
Except as provided in Section 1, above, the Firm will exercise its discretion to utilize whichever attorney(s) (and staff) it determines to be best suited to provide legal services under this Agreement, consistent with the competent and efficient rendering of legal services, and with a view toward rendering such services in an economically efficient manner.
COMPENSATION
The Firm agrees to provide all of the foregoing legal services at a flat monthly rate ("Rate") of $20,000.00 per month.
COSTS AND OTHER CHARGES
The Firm may incur various costs and expenses in rendering the legal services required by this Agreement, which, if customary and necessary for the performance of legal services hereunder, shall be reimbursable by the City. Those costs and expenses are described in more detail in Exhibit A. All clerical services, ordinary travel costs (e.g., from the Firm’s office to court or to the City’s office) are included within the rates set forth above, and there shall be no additional charges for such expenses. The City agrees to reimburse the Firm for expenses such as expert or consultant fees, or litigation expenses such as court reporters, which shall be passed through to City at the actual costs thereof. Reimbursable costs shall not include any overhead or administrative charge by the Firm or the Firm’s cost of equipment or supplies except as provided herein.
The Firm may determine it necessary or appropriate to use one or more outside investigators, consultants, or experts in rendering the legal services required (particularly if a 3 matter goes into litigation). The City will be responsible for paying such fees and charges. The Firm will not, however, retain the services of any outside investigators, consultants, or experts without the prior agreement of the City. The Firm will select any investigators, consultants, or experts to be hired only after consultation with the City.
Extraordinary travel expenses, including transportation, meals, and lodging, when incurred on behalf of the City, shall be reimbursed by the City only with the prior agreement of the City.
Finally, periodically, when on-site, the Firm personnel may be required to make local and long-distance telephone calls, or make photocopies, or incur other expenses on behalf of the City as well as other clients. The Firm will not be charged for such expenses and, in exchange, will not charge the City for calls made from our office or other locations to the City.
STATEMENTS AND PAYMENT
The Firm shall render to the City a statement for fees, costs, and expenses incurred on a periodic basis (generally monthly). Such statement(s) shall indicate the basis of the fees.
Reimbursable costs shall be separately itemized.
Payments shall be made by the City within thirty (30) days of receipt of the statement, except for those specific items on an invoice which are contested or questioned and are returned by the City with a written explanation of the question or contest, within thirty (30) days of receipt of the invoice. Payments made more than thirty (30) days after the due date shall draw interest at the legal rate.
INDEPENDENT CONTRACTOR
The Firm shall perform all legal services required under this Agreement as an independent contractor of the City, and shall remain, at all times as to the City, a wholly independent contractor with only such obligations as are required under this Agreement. Neither the City, nor any of its employees, shall have any control over the manner, mode, or means by which the Firm, its agents or employees, render the legal services required under this Agreement, except as otherwise set forth. The City shall have no voice in the selection, discharge, supervision or control of the Firm’s employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service.
INSURANCE
The Firm shall maintain professional liability insurance during the term of this Agreement and any extensions thereof.
INDEMNIFICATION
The Firm agrees to indemnify, defend and hold harmless the City, its officers, employees and agents, against any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein “claims or liabilities”) that may be 4 asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of the Firm, its agents, employees, subcontractors, or invitees, provided for herein or arising from the acts or omissions of the Firm hereunder, or arising from the Firm’s performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the negligence or willful misconduct of the City, its officers, agents or employees.
The City acknowledges Firm is being appointed as Interim City Attorney pursuant to the authority of Government Code Section 36505 and has the authority of that office. Accordingly, the City is responsible pursuant to Government Code Section 825 for providing a defense for the City Attorney for actions within the scope of its engagement hereunder. Therefore, City agrees to undertake its statutory duty and indemnify, defend, and hold harmless the Firm, its officers, employees, agents, representatives, and contractors from and against all third party allegations, claims, actions, suits, demands, damages, liabilities, obligations, losses, settlements, judgments, costs and expenses (including without limitation reasonable attorneys’ fees and costs) arising out of, resulting from, or in connection with the services contemplated by this Contract, except to the extent such claims or liabilities arise from the willful misconduct of Indemnitees. In connection herewith:
(i) City will promptly provide a defense and pay any judgment rendered against the Firm, officers, employees, agents, representatives, and contractors for any such claims or liabilities arising out of or in connection with such work, operations, or activities of City hereunder;
(ii) In the event Firm, its officers, agents, or employees are made a party to any action or proceeding files or prosecuted against City for such damages or other claims solely arising out of or in connection with the work, operations, or activities of City hereunder, City agrees to pay Firm, officers, employees, agents, representatives, and contractors any and all costs and expenses incurred by attorneys, its officers, agents, or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.
NOTICES
Notices required pursuant to this Agreement shall be given by personal service upon the Party to be notified, or by delivery of same into the custody of the United States Postal Service, or its lawful successor; postage prepaid and addressed as follows:
CLIENT: City of Huntington Park
6550 Miles Ave
Huntington Park, CA 90255
(323) 582-6161
[email protected]
Attention: Ricardo Reyes
5 FIRM: Sarega Law, APC
2211 E Orangewood Ave Unit 488
Anaheim, CA 92806
(714) 931-8386
[email protected]
Attention: Andrew Sarega
Service of a notice by personal service shall be deemed to have been given as of the date of such personal service. Notice given by deposit with the United States Postal Service shall be deemed to have been given two (2) consecutive business days following the deposit of the same in the custody of said Postal Service. Either Party hereto may, from time to time, by written notice to the other, designate a different address or person which shall be substituted for that specified above.
NON-DISCRIMINATION
In connection with the execution of this Agreement, the Firm shall not discriminate against any employee or applicant for employment because of race, religion, marital status, color, sex, handicap, sexual persuasion, or national origin. The Firm shall take affirmative action to ensure that applicants are employed, and that employees are treated fairly during their employment, without regard to their race, religion, color, sex, marital status, handicap, sexual persuasion, or national origin. Such actions shall include, but not be limited to the following: employment, promotion, demotion, transfer, duties assignment; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
TERM, DISCHARGE AND WITHDRAWAL
This Agreement shall commence on the date it is executed by the City, and shall remain in full force and effect until terminated by either Party hereto or expiration of the term of this Agreement. The City may discharge the Firm at any time upon thirty (30) days notice to the Firm.
The Firm and the assigned personnel shall have no right to a hearing. The Firm may withdraw from the City’s representation at any time, to the extent permitted by law, and the Rules of Professional Conduct, upon at least sixty-days’ (60-days’) notice to the City.
In the event of such discharge or withdrawal, the City will pay the Firm’s professional fees and costs, in accordance with this Agreement, for all work done (and costs incurred) through the date of cessation of legal representation. The City agrees to execute, upon request, a stipulation in such form as to permit the Firm to withdraw as the City’s attorneys of record in any legal action then pending. The Firm shall deliver all documents and records of the City to the City, or to counsel designated by the City, and assist to the fullest extent possible in the orderly transition of all pending matters to the City’s new counsel.
6 CONFLICTS
The Firm has no present or contemplated employment which is adverse to the City. The Firm agrees it shall not represent clients in matters either involving litigation or non-litigation against the City. However, the Firm may have past and present clients or may have future clients, which, from time to time, may have interests adverse to the City, and the Firm reserves the right to represent such clients in matters not connected with its representation of the City.
If a potential conflict of interest arises in the Firm’s representation of two clients, if such conflict is only speculative or minor, then the Firm shall seek waivers from each client with regard to such representation. However, if real conflicts exist, then the Firm would withdraw from representing either client in the matter, and assist them in obtaining outside special counsel.
INTERPRETATION OF AGREEMENT AND FORUM
This Agreement shall be construed and interpreted both as to validity and performance of the Parties in accordance with the laws of the State of California. In the event of any dispute hereunder, forum shall be the Superior Court, Los Angeles County.
INTEGRATED AGREEMENT; AMENDMENT
This Agreement contains all of the agreements of the Parties and cannot be amended or modified except by written agreement. No prior oral or written understanding shall be of any force or effect with respect to those matters covered in this Agreement. This Agreement may be amended at any time by the mutual consent of the Parties by an instrument in writing. The foregoing notwithstanding, any written amendment limited only to a change in the business name of FIRM or any change in FIRM’s business structure may be approved and executed administratively by the City Council, provided Andrew Sarega remain as principal, partner, shareholder and/or employee of FIRM.
AUTHORITY
The persons executing this Agreement on behalf of the Parties hereto warrant they are duly authorized to execute this Agreement on behalf of said Parties and that in so executing this Agreement the Parties hereto are formally bound to the provisions of this Agreement. [Signatures Following Page]
7 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date of execution by the City.
Date: , 2025 CITY OF HUNTINGTON PARK
By:
Ricardo Reyes
City Manager
Date: October 14 , 2025 SAREGA LAW, APC
By:
Andrew Sarega
President