Imperial City Council
June 4, 2025

I.

EXHIBIT A - SCOPE OF WORK l5
Sewer Main Cleaning. l5

2. SewerMainVideolnspection.....................

3. Manhole Inspection. ..........

L Allowable Depth of Flow
............. t6
.....19
2l
22 22
.......21

2. Plugging or Blocking and Pumping.

3. FlowControlPrecautions................

I. MeasurementandPayment.............

J. Contractor's CCTV Inspection Services Standard Operating Procedures' l. CCTV Software ..........23
..........23
..........24

2. City's Review ofCCTV Submittals. .............

3. ApprovalGuidelines.

4. Videotaping Procedures and "STOP" Locations....... .... -----..--...................24

5. No Payment and Rejection for Partially Completed Work........................25 K. \ ork Hours..... .........'."'.-.--.25
L. Decrease/Increase in Service and Stop Work Due To Inclement Weather............ ....................26
EXHTBTT B - SAMPLE CONTRACT..... ................,...........27

EXHIBIT C. PRICE PROPOSAL FOR}I 42

I. INTRODUCTION.

The City of lmperial ("City") is requesting Proposals from qualified firms ("Contractor" or "Proposer") to assist the City in its 2025 Manhole and Gravity Sewer Collection System CCTV Video Inspection ("Project").

A. Background.

The city supplies sanitary sewer services and maintains approximately 90 miles of gravity sewer lines that transport 1.5 million gallons daily to treatment facilities for its residents.

B. Purpose of the Request.

The city desires to obtain the services of a Contractor to perform a manhole inspection and a closed-caption television (CCTV) video inspection of 12.0 miles of the city's gravity sewer mains in the older parr ofthe city. The city will clean its gravity sewer lines beflore the inspection. The Contractor will temporarily plug the sewer pipes for the inspection. The Contractor will provide the full range of services, including video inspection of sewer and manholes, and will provide a report describing the condition ofthe City's sewer facilities. The contractor will report the size and material type of the pipes in each manhole and provide measurements (in feet to the nearest hundredth) from the top of the manhole to each invert. There are approximately 1,700 sewer manholes to be inspected.

II. SCOPE OF SERVICES.

The attached Exhibit A contains a list ofsignificant work tasks that should be accomplished as part ofthe scope ofwork. Proposers are asked to define the approach, scope ofwork. and methodology used to achieve the objectives presented in this RFP. Proposers should include a refined scope of work by developing a detailed description ofall project tasks and any proposed changes. additions' or recommendations. The description ofeach project task should include a specification ofthe task itself, the methodology or analytical process. scheduling. personnel, and costs. If you have any questions, please contact:

The City of Imperial, Califomia (the "City", "lmperial") is located in the heart of most urbanized portions of Imperial County. Califomia, between the cities of Brawley (to the North) and El Centro (to the South). Imperial was created by the lmperial Land Company and was named by George Chaffey. The city was plotted in 1902 for home and commercial businesses. Over the years, it became the location for the home of the Imperial lrrigation District (llD), the California MidWinter Fair, and the Imperial County Airport (lPL). The City of Imperial was incorporated on July 12, 1904.lt is a Ceneral Law City that operates under a Council-Manager form of govemment. The City of Imperial is committed to promoting and providing for its citizens'and business community's safety, health, and welfare. The population ofthe City of lmperial, as ofJanuary 2024, is 22,141 (CA Department ofFinance). Imperial is a full-service city and encompasses an area of 6.29 square miles.

III. PROPOSAL FORMAT.

All proposals shall include the following minimum information:

A. Approach.

A short discussion of the intended approach to the Project that demonstrates the proposer's understanding ofthe issues and tasks and the proposer's ability to address them.

B. Description of Firm, Management, and Team Members,
A description ofl the proposer, its proposed team, and a work plan identifying the personnel assigned to each task. The proposer's description should identifr who will be the project manager and the day-to-day contact person forthejob. The proposal must identiry the legal name, address. telephone number, and primary contact for each business entity providing services for the Project.

The proposal shall expressly indicate if it is ajoint proposal by more than one business entity. lf a proposer intends to subcontract any of the work for the Project, the proposal shall identify and describe the qualifications of each subcontractor proposed to be used. The proposer(s) shall demonstrate that each business entity proposed to provide work for the Project is authorized to do business in the State of Califomia and the City of lmperial. For any business enrity organized as a corporation. limited liability company. or other entity under the laws of another state. the proposal shall include evidence that such business entity is properly registered with the California Secretary of State.

C. Qualifications.

Provide an outline ofthe proposer's qualifications indicating a minimum offive years ofrelevant background experience and capabilities lor this Project. A list ofsignificant projects, both ongoing and planned, to which the proposer is committed during the time frame of this Project should also be provided. Include the staffresources devoted to those projects and the status ofthe projects.

D. Scope of Work
The proposal should describe each work task and explain how the proposer plans to approach it. It should also include steps to complete the tasks, including analytical methods and tools. Proposers must demonstrate that they understand the magnitude and importance of each individual task.

Tasks should be organized into phases constituting measurable deliverables.

E. Proposed Project Schedule.

Time is of the essence for this Project. The proposal shall include a schedule to undertake and complete the work program. The project is anticipated to start by October 2025 and be completed by February 2026. The proposed schedule shall include a time period for completion of any cleaning and inspection of sewers and manholes over the estimated unit quantities stated herein.

Failure to complete the Project on schedule will subject the Contractor to the payment ofliquidated damages. as described in the Sample Agreement (Exhibit B).

F. Proposed Pricing.

All proposers must complete the Price Proposal Form included in Exhibit C. Proposers must indicate a unit price for each item listed in the Price Proposal Form. The unit price shall include all contractor costs to provide the services, as described in Exhibit A. Unit quantities listed are best estimates. The contractor will be compensated based on the actual unit quantities inspected.

The stated unit prices shall apply to up to one hundred twenty percent (1207o) ofthe unit quantity for any item. Unit Prices quoted must be binding for a minimum of 90 days and the term of the Agreement.

G. References, Related Experience, and Examples of Work.

Include client references with phone numbers for relevant work. Specify the client, location, proposer's members and participating individuals and roles on the team (principal. project director, etc.), type of work, implementation results or status, examples of work. and other relevant information as needed.

H. A Sample Report
Include a sample report and high-resolution photos for a segment ofa sewer main indicating the location of all laterals and connections encountered. the location of any breaks. obstructions, offsets. high points. sags. or other major defects.

Also include a sample report and high-resolution photos for a manhole indicating the location of sewer main connections. the location ofany breaks. obstruclions. or other significant deGcts. and the condition ofthe manholes.
t. A Sample Video Picture QualiQ
To establish criteria for maintaining video picture quality throughout the Project. the Contractor shall furnish a thumb drive of a previous sewer inspection that meets the quality specifications.

This thumb drive shalt become the property ofthe City and will be used as a standard tojudge the acceptability ofvideo inspections produced on this Project.

I. A Sample Geographic Information System (GIS) compatible file Include a sample GtS file that includes the location of sewer mains, laterals and connections encountered, the location of any breaks, obstructions, offsets, high points, sags, or other major defects.

The GIS file should include the location of manholes indicating the location of sewer main connections. the location ofany breaks. obstructions. or other significant defects, and the condition ofthe manholes and how you link high resolution photos or video files to the GIS feature class.

For all feature classes include a data dictionary that describes each field, all the attributes that are typically captured and their possible choice values. Also, indicate which fields are mandatory and which fields are optional and ifcustom fields are allowed.

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Also, as defined in the PACP guidelines, the location of all laterals and defects, shall be documented. Indicate in the proposal how segments of sewer line including laterals, connection points, defects, or manholes that are not in the GIS file provided by the city are handled.

IV. APPLICABLE LAWS AND PREVAILING WAGES.

A, Laws To Be Observed.

The Contractor shall keep itself fully informed of all existing and future federal. state. and local laws which in any manner affect those engaged or employed in the work. or the materials used in the work, or which in any way affect the conduct ofthe work. and ofall such orders and decrees of bodies or tribunals having any j urisdiction or authority over the Project.

B. Prevailing Wages.

The city has determined that the Project requires work of labor categories that are subject to Prevailing Wage Laws identified in the State of Califomia Labor Code. The selected Contractor shall be aware ofthe requirements ofCalifomia Labor Code sections I 720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, section 16000 et seq. ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" projects. Specific requirements ofthe Prevailing Wage laws that the Contractor will be expected to comply with are listed in the proposed Agreement in Exhibit "B"
C. Licensing.

Belore submitting proposals, proposers shall be licensed in accordance with the provisions of Chapter 9, Division 3. ofthe Business and Professional Code ofthe State of California.

V. SELECTIONPROCESS.

A. Evaluation.

The assigned staffwill evaluate all proposals received by the due date. Based on this evaluation, the Public Services Director will make a recommendation to the City Council. Only information received in response to the RFP or via any subsequent interview will be evaluated. The City will evaluate each proposer's responses in several critical areas. Selected proposers may be invited to an oral interview.

The city will select the most qualified proposal based on the following factors. Responses to the RFP should address the qualities and indicators that are listed below:

I . Per Unit Pricing and Cost.
2 Ability of the proposer to design an approach and work plan to meet the project requirements, which will include an assessment of the overall quality of the proposal.

Qualities and indicators that will receive consideration include:
. The proposer's performance in converting the Scope ofServices into a work plan; o The detail and clarity of the discussion as to the proposer's approach to undertaking the Project;
. The proposer's performance in identifiing any special problems or concerns that may be associated with the Project and preliminary ideas about how these obstacles should be addressed;
B. Selection Criteria.

The inclusion ofany unique approaches that are designed to save time and money or increase the benefits or effectiveness ofthe proposed work; and The demonstrated ability to work with governmental bodies and a full understanding of applicable laws or regulations related to the Project.

The Proposer's ability to carry out and manage the Project, including an assessment ofthe Proposer's general experience. Qualities and indicators that will receive consideration include:
. The number and types ofprojects the proposer or its employees have completed; o The variety of projects completed and a demonstration of the proposer's ability to undertake this Project;
. The general level of experience in the areas of supervision, observing, and monitoring projects;
. The proposer's ability to realize timetables and quality control objectives, and the demonstrated ability to complete projects under the proposer's direction.

Capabilities ofthe proposer and/or its proposed team. which includes an assessment of the capabilities of the proposer and individuals that will be engaged in the Project. Qualities and indicators that will receive consideration include:
o What professionals will be doing/working on each task; o The various professional, technical. and educational achievements and registrations of each firm and individual involved:
. The applicable experience of the proposed assigned staff and the specific experience gained on similar projects.

The current workload ofthe proposer, including an assessment ofthe perceived ability of the proposer to devote the necessary human resources and management attention to the Project. Qualities and indicators that will receive consideration include:
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o The number and size ofthe projects presently being performed by the proposer and the assigned staff;
. The status ofexisting projects;
. The past ability ofthe proposer to deliver projects on a timely basis; o The nature ofexisting projects that are behind schedule or past the completion date.

6. Proximity ofthe proposer to the Project site. The application ofthis criteria will include an assessment of the following:

4. Page l0
. The proposer's geographic proximity to the Project site; o The location of the office fiom which the Project will be administered; . The perceived response time and general availability ofthe proposer's management to be on-site:
. The perceived effect that Project management location will have on price and the ability ofthe Project to be expedited on a timely basis; and
o The availability of special travel or communication plans that would effectively mitigate difficulties associated with location.

C. Proposed Selection and Project Schedule.
7 Pre-Proposal Meeting:

Proposal Due Date:

Award of Agreement:

Projected Start Date:

Projected Completion Date:

July 9.2025. at l0:00 a.m.

July 23.2025. at 3:00 p.m.

August 20. 2025
October 6. 2025
March 7. 7026
D. Award of Contract.

It is anticipated that any award ofan agreement for services will be made by the City Council at its August 20, 2025 reg ar meeting.

VI. PROPOSAL DUE DATE AND DELIVERY
Proposals shall be prepared according to the instructions contained in this RFP. including any addenda hereto published by the City. Proposals must be delivered by email at:
i [email protected]. gov
Jenell Guerrero
420 S. Imperial Ave
Imperial. C A.92251
On or befbre Jull 23.2025 at 3:00 p.m.. P.S.T
Proposals will not be accepted after this time
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Willingness to comply with the proposed Agreement terms. A sample Agreement is attached in Exhibit B. Proposals will be rated based on the exceptions taken to the proposed Agreement.

VII. GENERAL CONDITIONS OF THE RFP.

A. General Conditions,
The City reserves the right to cancel or reject all or a portion or port;ons ofthe RFP without notice.

Further, the City makes no representations that it will enter into an Agreement with any proposer submifting a proposal. The City reserves the right to reject any and all proposals submitted in response to this request or any addenda thereto, including without limitation the right to reject any or all nonconforming, nonresponsive, unbalanced, or conditional proposals and to reject the proposal ofany proposer that the City believes would not be in the best interest to hire. The City also reserves the right to reject any subcontractor or individual working on a proposed team and to replace them with a mutually acceptable replacement.
ln submitting a proposal, each proposer agrees that the City may reveal any trade secret materials contained in such response to all City staff and officials involved in the selection process and to any outside consultant or other third parties hired or appointed by the City to assist in the evaluation process.

Any changes to the proposal requirements will be made by written addendum.

The City reserves the right to waive any and all defects or informalities in any proposal. lt r To examine thoroughly the requirements of this RFP;
e To visit the City to become familiar with and satisfl the proposer as to the general, local, and site conditions and obtain any additional or supplementary examinations, investigations, explorations, tests, or other studies concerning conditions at the City; o To study and carefully correlate the proposer's knowledge with this RFP and such other related data: and

Upon receipt by the City. proposals are considered a public record and subject to disclosure under the Public Records Act, including within such information, without limitation. personal identification information such as social security numbers, bank account numbers, and driver's license numbers. Further, after the award ofthe Contract by the Cify, whether or not a proposer is the successful Contractor. all material in proposals received by the City shall be subject to the right ofthe public to inspect and obtain copies. The City shallretain all proposals submitted in response to this RFP for as long as the City is required to do so under the law.

Each proposer may designate specified infbrmation as a trade secret and confidential and agrees to indemnifo and hold harmless the City and each of its officers, employees. and agents from all liability, damages. and expenses. including reasonable attorneys'fees, incuned by any ofthem in connection with the City's refusal to disclose any material that the proposer has so designated. Any Consultant designating its entire proposal as a trade secret will be disqualified. shall be the responsibility ofeach proposer before submitting a proposal:

B. Liability of Costs and Responsibility.

The City assumes no liability for any cost incurred by proposers responding to this RFP or in responding to any further requests for interviews or additional information before the issuance of the Contract. All costs shall be borne by the person or firm responding to the request. Proposers responding to the request shall hold the City harmless from any liability, claim, or expense incurred by or on behalf of that person or firm. All submitted material becomes the property of the City.

Proposers agree to be bound by their proposals for ninety (90) days commencing on July 23,2025.

During this time, the city may request clarification or correction of the proposal for evaluation.

Amendments or clarifications shall not affect the remainder ofthe proposal but only that portion amended or clarified.

D. Standard Agreement Terms.

The selected Contractor will be required to enter into the City's standard Agreement, a copy of which has been provided in Exhibit B. Each proposer shall assume that the execution of this Agreement, without changes. will be a required condition unless proposed modifications are requested at the time of submittal of the proposal and then accepted by the City. If a proposer wishes to take exception to any of the terms and conditions contained in the Agreement. these should be explicitly identified; otherwise, it will be assumed that the proposer is willing to enter into the Agreement as it is written. Failure to identify contractual issues ofdispute can later be the basis for the City disqualifuing a proposer. Any exceptions to terms. conditions, or other requirements must be clearly stated. Otherwise. the City will consider that all items oflered strictly comply with the RFP. and the successful proposer will be responsible for compliance. The City will consider such exceptions as part of the evaluation process, which may constitute grounds for rejection of the proposal. The City will not execute the Agreement without first signing it with the proposer.

E. PermitsThe Contractor and all of its subcontractors, at its and/or their sole expense, shall obtain and maintain all appropriate permits required in connection with the performance ofthe Project during the term of the Agreement.

To promptly notiry the City ofall conflicts, errors, ambiguities, or discrepancies that the proposer has discovered in this RFP.

The selected Contractor will be required to assume responsibility for all services offered in the proposal. u'hether or not they possess them within their firm. The Contractor will be the sole point ofcontact regarding contractual matters, including payment ofany and all charges resulting from the Contract.

C. Validity.

F. Licenses and Certificates.

The Contractor and all of its subcontractors, at its and/or their sole expense, shall obtain and maintain during the term of the Contract all appropriate licenses and certificates required in connection with the performance ofthe Project.

The required Licenses and Certificates include:
l. NASSCO's Pipeline Assessment Certification Program (PACP) and Manhole Assessment Certification Program (MAC P) are the trusted sources for proper and consistent assessment condition coding ofpipelines and manholes.

2. General contractor license A, C36, or C42.

3. Any other Licenses and Certificates required by the local agency and the localjurisdiction.

G. Oral and Written Explanations.

Wriften responses to question(s) asked by one proposer will be provided to all proposers who received the Request for Proposals.

H. Proposer'sRepresentative.

The person signing the proposal must be a legal representative ofthe firm authorized to bind the proposer to an agreement in the event ofthe award.

I. Insurance.

General Liability, Automobile, and Worker's compensation insurance are required in the amount outlined in the attached sample Contract.

J. Bonds.

The required permits include:
l. Traffic control plans

2. A business license is required from the City of Imperial

3. The Contractor shall provide the necessary water for this task. The Contractor shall obtain a temporary water meter from the City of Imperial or make necessary water provisions for this Project. Use ofthe property owner's water for sewer cleaning is not permitted.

4. A Confined Space Permit is required to enter any City's manholes.

5. Any other permit the local agency andjurisdiction require.

Oral explanations or instructions given during the review process or after the award do not bind the city. They become binding when confirmed in writing by an authorized City official.

The Contractor shall furnish the following bonds in a form and from a bonding company acceptable to the City's Ceneral Counsel:

Faithful Performance: A bond in lhe amount of 100% ofthe total contract price guaranteeing the faithful performance of this Agreement and l-abor and Materials: A bond fbr labor and materials in the amount of I00% ofthe total contract price
VIII. Erhibits.

Scope of Work
Sample Agreement
Price Proposal Form
Main Sewer Line and Manhole Location Maps
A.

B.

C.

D.

EXHIBIT A. SCOPE OF WORK
A. General Procedures.

The Contractor shall perform CCTV inspections of sewer mains and manholes within the City's sewer system. including capturing or verifying key asset atlributes. Using the CIS map provided by the City. the Contractor shall identifly and document any unmapped sewer mains and manholes within the designated project area. All newly identified assets shall be included in the scope of inspection. The project is expected to include approximately l2 miles of sewer main inspections and the cleaning and inspection of 1,700 manholes. City stalf will clean the sewer main pipelines prior to the inspection; the contractor will be responsible for plugging the pipes for the inspection.

The Contractor shall assess and classify all maintenance and structural defects in accordance with NASSCO's PACP and MACP rating systems. Additionally. the Contractor shall identify and document all red flag areas, lateral connection locations. and the precise locations of observed defects within the sewer mains.

All inspection. events. and inventory data. including video. condition assessments. newly identified assets, and defect locations, shall be delivered in a GlS-compatible format suitable for integration into the City's enterprise CIS. GIS deliverables shall include georeferenced asset locations, attribute updates, PACP and MACP codes, and any newly mapped leatures with appropriate metadata. Final deliverables must be reviewed and accepted by City staff prior to project closeout.

The Contractor shall comply w.ith the detailed CCTV Inspection requirements below. The scopc of work includes, but is not limited to, the following:

I . Sewer Main Vi n ction.

All pipeline inspections shall be conducted using the National Association of Sewer Service Companies (NASSCO) Pipeline Assessment Certification Program (PACP) Standards and NASSCO-certified softu,are. All CCTV operators shall be certified through the NASSCO program.

The Contractor shall utilize the Ciry's GIS to pre-populate the session data. pipe and Manhole IDs shall be used for each section of pipe. The contractor shall provide a file geodatabase or shapefile with the following feature classes:
l. Sewerlnspection
The line feature class Sewerlnspection should contain the following fields to be populated with field verified data found during the inspection along with any other industry standard fields:
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Sewer main video inspection shall include producing and logging of the sewer main video inspection as specified in the following paragraphs.

Note: If pipe size or any other attribute is prepopulated, then pipe size and other pre-populated attributes must be verified. Ifpipe size is blank or Null value, then verifu and update pipe size along with other critical attributes.
o Contract No.
. lnspection Date
. Inspection Time (Can include date and time in one field) . Contractor name
r Contractor number
o Surveyor's name
. Street name
. Pipe ID
o Upstream manhole ID
. Downstream manhole ID
. Inspection direction
. Pipe size
o Pipe materiallnvert Pipe Elevation (in relation to top of lid of manhole in hundredths of inch)
. Photo link
. Video link
. Audio link (unless it's part ofvideo)
. Red Flag Condition (Choice values)
o PACP Structural Grade
. PACP O&M Crade
. Recommendation Structural (See choices below:)
o No action needed
o Monitor
o Minor repair
o Rehabilitation
o Replacement
o Immediate Emergency Response
o Recommendation O&M (See choices below:)
o No action needed
o Monitor
o Cleaning
o Root remediation
r Comments

2. SewerLineObservations
The point feature class SewerlineObservations should contain the following fields to be populated with field-verified data found during the inspection, along with any other industry standard fields:

Contract No.

. lnspection Date
. lnspection Time (Can include date and time in one field) . Contractor name
. Contractor number
. Surveyor's name
o Street name
o Pipe ID
o NASSCO Defect Code
o Observation Type (Minimum choice values below)
o Defect
o Connection Point
o Red Flag
o Roots
o Defect type (choice values preferred)
r Defect Description
o Connection point size
o Connection point material
o Photo link
. Video link
. Audio link (unless it's pan ofvideo)
. Comments

3. Manh o le In spection
The point feature class Manholelnspection should contain the following fields to be populated with field verified data found during the inspection along with any other industry standard fields:
. Contract No.
. lnspection Date
. Inspection Time (Can include date and time in one field) . Contractor name
. Contractor number
. Surveyor's name
. Street name
. Manhole lD (Primary Key)
. Upstream manhole ID
. Downstream manhole ID
. Lid Wpe
o Lid casing material
. Interior lining material
o Base material
o Photo link
r Video link
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. Audio link (unless it's part ofa video)
r MACP Structural Grade
. MACP O&M Grade
o Recommendation Structural (See choices below:)
o No action needed
o Monitor
o Minor repair
o Rehabilitation
o Replacement
o Immediate Emergency Response
o Recommendation O&M (See choices below:)
o No action needed
o Monitor
o Cleaning
o Root remediation
. Comments

4. ManholeObservation table
The ManholeObservation table should be a related table that is tied with the primary key of the Manholelnspection feature class and foreign key ofthe ManholeObservation table. The related table should define each observation found in a manhole and should contain the following fields to be populated with field verified data found during the inspection along with any other industry standard fields:
. lnspection Date
. Inspection Time (Can include date and time in one field) . Surveyor's name
. Manhole ID Inspection (Foreign Key)
. NASSCO Defect Code
. Defect type (choice values preferred)
. Defect Code Plain Text (Defect code in plain text)
. Defect SubType (iftoo many defect types exist. contractor should narrow the defect classifications types down to 5-7 and add all the defect types into a sub type or sub category)
o Photo link
. Video link
. Audio link (unless it's part ofvideo)
. Comments
The location ofall laterals and defects, as defined in the PACP guidelines, shall be documented.

The recorded digital files shall include a narrative description of all observations made by the observer and shall be included in the log.

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The initial text screen for each pipe reach shall be identified with text and voice recording, including the following:
1 . City of Imperial and Contract No.

2. Date

3. Time

4. Contractor's name and number

5. Surveyor's name

6. Street name

7. Pipe ID

8. Upstream manhole ID

9. Downstream manhole lD
I 0. Inspection direction
I l. Pipe size

12. Pipe shape

13. Pipe material
During the CCTV inspection, the running screen shall show the running footage and the following text:

I. CITY OF IMPERIAL

2. Upstream Manhole ID

3. Downstream Manhole ID

4. InspectionDirection

5. Street Location

6. Pipe Size

7. Pipe Material

8. Date

9. Time
The Contractor shall use a color pan and tilt camera or a side wall scanning (panoramic) camera specifically designed and constructed for sewer inspection. Each sewer to be televised shall be suitably isolated to control flow during the inspection. The Contractor shall provide a recording of the televised sewer inspection. locating each sewer service connection entering the sewer.

Lighting for the pan and tilt camera or side wall scanning camera shall provide a clear picture of the entire periphery ofthe existing sewer.

The pan and tilt camera shall pause, pan, and visually inspect all service connections, pipe ends, and maintenance or structural defects. lf utilizing a camera with side wall scanning capabilities, pausing and panning ofeach lateral is not necessary during the inspection if the image clearly depicts the inside ofthe lateral for post-processing. Ifa blockage cannot be removed and hampers the televising of the sewer in one direction. then the Contractor shall attempt to complete the

section by televising from the other manhole to complete the section; this reversal should immediately follow the initial direction. The Contractor must immediately report the obstruction to the City.

Sidewall scanning inspection systems are imaging cameras that are capable ofa continuous 360- degree image capture ofthe wall ofthe pipeline being inspected. These systems may have one or multiple cameras to capture the complete interior view ofthe pipeline. Due to the high resolution ofthe image quality, the inspections may be conducted at a higher speed than the color pan and tilt CCTV method. Once the pipeline inspections are completed, the captured images can be linked with a companion software package that allows for identifoing and coding defects and features in the pipeline. Typically, these systems provide a fold-flat view and a perspective view (typical of CCTV) of the pipeline.

Ifthe image quality is not adequate for post-inspection coding, the Contractor shall be required to repeat the survey at the Contractor's expense.

The Contractor shall perform all CCTV inspections in accordance with NASSCO's Pipeline Assessment Certification Program (PACP). CCTV inspections will be delivered entirely in electronic format. The entire survey shall be recorded in an approved electronic format and submitted with electronic links between the data and the video. All television inspection reports shall be within +/- two (2) feet ofthe measured linear footage between manholes along the existing sewer centerline from the start of the pipe to the end of the pipe. All City and PACP required header information must be fully and accurately entered on all CCTV reports. Work not following these specifications may be rejected for payment. and the Contractor may be required to redo the work.

The Contractor shall provide a PACP certified operator on site at all times during the entire survey. lf video is to be coded separately from the actual recording, both the onsite Operator and the individual performing the PACP coding shall be PACP certified. The Contractor shall provide proof of certification prior to commencement ofwork, prior to a change in personnel involved in data collection. and as requested by the City.

The Contractor will document and perform an above-ground survey of each manhole' recording along the alignment of the interceptor and surface cover, and a still photo of the exterior of the manhole and surrounding area. The camera will start at the manhole rim in line with the largest diameter outgoing pipe, rotating the camera clockwise until a 360-degree panorama is complete.

The camera shall be moved through the line at a moderate rate, stopping when necessary to permit proper documentation ofthe condition ofthe sewer line, manhole, lateral wyes and lateral location.

In no event will the television camera be pulled at a speed greater than 30 feet per minute. Manual winches, power winches, TV cable, and power rewinds. or other devices that do not obstruct the camera view or interfere with proper documentation ofthe sewer line conditions shall be used to move the camera through the sewer line. If, during the inspection operation. the television camera will not pass through the entire sewer. the Contractor shall set up its equipment so that the inspection can be performed from the opposing manhole.

When manually operated winches are used to pull the television camera through the line. telephones or other suitable means of communication shall be set up between the tuo manholes of Page2l
the section being inspected to insure good communications between members ofthe crew The importance of accurate distance measurements is emphasized. Measurement for location of defects shall be made by means of a camera-mounted transmitter and aboveground receiver.

Marking on the cable, which requires interpolation for depth of the manhole, will not be permitted.

To establish criteria for video picture quality to be maintained throughout the Project, the Contractor shall furnish a thumb drive of a previous sewer inspection that meets these specifications for quality. This thumb drive shall become the property ofthe City. It will be used as a standard to judge the acceptability of video inspections produced on this Project.

The audio portion of the inspection report. recorded at the time of inspection, shall be intelligible in its entirety. The information contained in the audio recording shall include (l ) the location of the sewer, (2) the location of the manholes involved, (3) the direction of travel, (4) a description of conditions in the sewer as they are encountered, and (5) the location and entrance condition ofl service laterals.

Any Red Flag Conditions shall be reported immediately to the City. Red Flag Conditions are things such as root ball or other large obstruction blocking flow path, large hole in pipe or other defect that could lead to a collapsed pipe, collapsed pipes. large offsetjoint where sewage may be leaving the system, etc.

Any assessments that cannot be inspected from manhole to manhole shall be listed as MSA Survey Abandoned. Ifthe reason for the MSA is not a cause for a Red Flag Condition, it shall be noted in the inspection report and conveyed to the City. Ifpossible, the Reverse Run shall be completed from the opposite manhole. Ifthe camera fails to reach the same point in the pipe where the initially discovered obstruction is located, the inspection of this reach shall be considered complete and flagged. It should be noted that inspection of the entire sewer reach could not be completed.

Ifa manhole not |isted in the database is found. a new inspection shall be started. The added structures and inspections shall be noted and the missing manhole should be added to the proper Manholelnspection feature class in GIS by the contractor.

Ifa sewer main is not listed in the database is found, a new inspection shall be started. The added structures and inspections shall be noted and the missing sewer main should be added to the proper Sewerlnspection feature class in GIS by the contractor.

Manholes shall be inspected in accordance with the NASSCO standards. The Contractor shall determine the maintenance and structural deficiencies of the manholes in accordance with the MACP rating system.

The contractor shall measure and report the size and material of each pipeline in the manhole.

Measurements shall be taken from the top ofthe manhole to the invert oleach pipe documented

2. Manhole lnspection.

in the report and in the CIS feature classes and tables and reported to the city.

B. Order of Work.

The Contractor shall coordinate its work with all other workers or utility companies working in the work area designated for CCTV inspection.

Sewer video inspection ofeach segment ofa sewer main shall be done a maximum ofone week afterthe cleaning ofthat segment (the City to clean the pipeline segments). Ifthe video inspection of the sewer line is not done within the next week after the cleaning day. new line cleaning shall be performed for the same segment by the contractor at no extra cost to the City before the video inspection.

C. Sewer Mains and Manholes to be Inspected,
All sewer mains and manholes shall be visually inspected using CCTV and video. The inspections shall be done one sewer section at a time. Flows shall be controlled as specified herein while the inspection work is in progress. Sewer line and manhole location maps will be provided only upon request to the City. The city's maps are not guaranteed to be 1007o accurate.

D. Submittals2. The Contractor shall furnish one color video recording, with the target. tbr each section of the sewer inspected and JPEG files of all photographs taken during the inspection. The videos shall show the date the work was performed and the location ofthe entry manhole.

Videos shall indicate cumulative footage from the entry manhole, as verified by the camera-mounted transmitter and receiver. Video recordings shall be included in the monthly report.

The video files shall be in standard MPEG/JPEG fbrmat. If the City approves a diifbrent electronic file format to allow for a h igher-resolution video or photo file, the Contractor shall also deliver a "viewer" program and support for the software used.

3. The Contractor shall furnish a report and high-resolution photos for every section ofthe sewer mains indicating the location ofall laterals and connections encountered, the location of any breaks. obstructions. offsets. high points. sags. or other major defects. and the condition ofmanholes. All reports shall be neatly typed. Photos, thumb drives. hard drives. reports, and all related work shall be included in various items and shall not be considered for additional payment.

4. The Contractor shall deliver an extemal hard drive that contains comprehensive NASSCO Data, including the following:

l. The Contractor shall deliver monthl) video inspections and logs on a thumb drive or external hard drive concurrenl with the submission ofan invoice. a)
b)
c)
d)
e)
0 c)
h)
i)
i)
Standard PACP Exchange database;
An ESRI GIS file geodatabase with the feature classes, tables, and fields, and choice values described in EXHIBIT A, Sections A and A.l. The file shall be provided using NAD 1983 State Plane Califomia VI FIPS 0406 (US Feet) coordinate system; All video inspections and photographs:

Plots ofeach pipe inspected with the defects shown with distance in the pipe:

Observation reports with images;
List of all Red Flag Conditions found in the system;
List olall incomplete inspections with reasons for not completing them; List of all areas where roots were removed:

Copy ofthe "viewer" program in support ofthe software usedl The final report ofthe sewer system.

E. Safetv.

The Contractor shall have a documented safety program in place that meets all applicable occupational safety and health standards. rules. regulations. and orders established by the State of Califomia. The Site Safety Plan and all related work shall be included in various items and shall not be considered for additional payment. This document shall be submitted to the City before the beginning of the project.

F. Erperience.

The Contractor shall have at least five years' experience in the television inspection of sanitary sewers. The thumb drive and/or video files shall be reviewed by someone with a minimum of five years ofexperience in evaluating and repairing problems in sanitary sewer mains.

When the sewer line's flow depth at the upstream manhole ofthe section being inspected is above the maximum allowable depth shown below, the flow shall be reduced by operating pump stations. plugging or blocking the flow, or pumping and bypassing the flow. Reducing the flow depth and all related work shall be included in various items and shall not be considered for additional payment.

I . Allowable DeplhofIlorry.

When performing CCTV inspection. the flow depth shall not exceed 5% ofthe pipe diameter or the depth where the camera is not submerged. whichever is smaller. as measured in the manhole.

During video inspection. flow shall be reduced to the limits specified herein. When sewer flow control is required, the Contractor shall fumish. install, and operate pumps, plugs, conduits. and other equipment to divert the flow ofsewage around the pipeline reach where work is to be performed.

G. Flou Control.

2. Plugeing or Blockins and Pumping.

A sewer plug shall be designed to release all or any portion of the sewage. A tagline shall be provided for the plug, which shall be inserted into the line upstream ofthe section being inspected.

Sewage shall not be allowed to flow in gutters, streets, over sidewalks. etc.. nor shall it be allowed to flow into the storm inlets or conduits. After the work has been completed, the flow shall be restored to normal.

Plugging or blocking and all related work shall be included in various items and shall not be considered for additional payment.
,- Flow Control Precautions
When the flow in a sewer is plugged, blocked, or bypassed, precautions shall be taken to protect all sewers from damage that might result from sewer surcharging. Precautions shall also ensure that flow control operations do not cause flooding or damage to public or private property being served by the sewers involved. Sewer flow shall not be disrupted for any ofthe city's customers.

I. Measurement and Payment.

Payment for the work. as further specified herein, shall include all compensation to be received by the Contractor for fumishing all tools. equipment, supplies, and manufactured articles and for all labor. operations, mobilization, and incidentals appu(enant to the work being described, as necessary to complete the various items ofthe work specified, including Occupational Safety and Health Administration requirements for any item that is not specifically set forth in the proposal. and the costs therefor shall be included in the prices named in the various bid items for the work.

The following items of work will not be measured for payment, but the cost thereof will be included in the prices named in the various bid items for the work:
l. Data entry. computerized equipment. software. and hardware to submit the required electronic submittals.

2. Completion of all electronic forms.

3. Photographic equipment and supplies used to show sewer pipe and manhole defects.

4. Bypass pumping and flow control where required by the Contractor to perform his or her work.

5. Demobilization and mobilization.

6. Updates to the schedule as required by the City.

7. Right ofentry to private property.

8. Dye testing ofservice connections in order to meet the CCTV specification.

The pumping system (if necessary) shall be suflicient to handle the existing flow plus additional flow that may occur during a rainstorm. If pumping is required on a 24-hour basis, engines shall be equipped to keep noise to a minimum. Standby pumps shall be provided as needed. The Contractor shall do pumping so that it will not damage public or private property or create a nuisance or health menace. The pumped sewage shall be in an enclosed hose or pipe and reinserted into the sanitary sewer system.

Payment for maintenance oftraffic and detour barriers and for conforming to all ofthe provisions ofthese specifications shall be considered to be included in the price for the various bid items for various items of work wherein maintenance or traffic and detours is required and no additional allouance *ill be made therefor.

In cases where the sewer is entirely cleaned and inspected manhole-to-manhole, payments for CCTV inspection of sewer mains will be based on the measured linear footage between manholes along the existing sewer centerline llom manhole wall to manhole wall at the agreed-upon unit price.

All invoicing will be by sewer segment, and payment will be made when all punch list items and rework are completed for each Sewer Segment.

The payment for inspecting the City's manholes will be based on the inspection, photo, and video footage ofeach manhole at the agreed-upon unit price.

J. Contractor's CCTV Inspection Services Standard Operating Procedures.

To assure that all Project sewer pipes are thoroughly inspected and that a usable. quality product is delivered to the city. the Contractor is to follow the following standard operating procedures at all times during this Project. Ifany ofthe procedures and guidelines are unclear or ambiguous, the Contractor is to seek guidance from the city before proceeding.

1. CCTV Software.

The Contractor shall use a digital CCTV data acquisition software program for the collection of the CCTV data. lfthe program does not save the video file in standard MPEG format. the program shall include a "viewer" program, which allows concurrent viewing ofthe CCTV data and video.

The aforementioned viewer program shall be provided to the City at no cost. CCTV observations shall be recorded using NAASCO PACP and MACP standards. CCTV reports shall be provided in PDF format.

Concurrent to submitting a monthly invoice by the Contractor, the Contractor shall provide quality control ofthe submitted work producl and submit copies ofvideo, digital data. and image findings in a format specified by the City. The City will perform a Quality Assurance review and no payment shall be made for the submitted work until the City reviews and approves submitted videos and quantities of estimated linear foot of sewer line videotaped.

The City shall confirm or reject the condition assessment results submitted by the Contractor within two weeks of the submission. The city will retum work in need of correction or rework to l.he Contractor on a bi-weekly basis.

2. Citv's Review of CCTV Submittals.

C
The Contractor agrees to abide by the city's submission guidelines for electronic data, reports, and quality standards. The City Engineer's decision is final except in cases where all City guidelines are met and the interpretation ofacceptance is subjective.

The City will base its review of the submitted work product upon the following submission guidelines:

All submittals rejected by the City shall not be considered for payment and shall be redone by the Contractor. All hardships or irregularities during video inspection must be thoroughly, clearly, and properly documented with photographs and comments for a pipe to be considered uninspectable.

The proper videotaping procedures are outlined below in the Videotaping Procedures and STOP locations section. All submittals with premature or improper STOP procedures will be rejected.

The clarity of the video inspection shall be in a quality wherein the City may visually confirm the pipe's condition with no obstruction or excessive wastewater flows. If the City cannot positively confirm the condition ofthe pipe due to poor video quality, pipe flow or obstruction, then the submittal may be rejected by the City if:

4. Videotaninq Procedures and "STOP" Locations.

Payment shall be at the unit price bid as noted in the specifications from the start manhole structure to the end manhole structure or irom the start manhole to a STOP location. lst condition - Ideally, the video inspection shall proceed from the start manhole structure to the end manhole structure without obstruction, blockages, or interference from excessive wastewater flows. lnspections shall proceed from upstream to downstream unless access into the upstream structure is prevented or the inspection is a reverse setup.
2nd condition - If a STOP location is encountered before reaching the end manhole structure. then:
b

b.

3. ApprovalGuidelines.

The pipe was improperly cleaned, or exiaustion ofapproved cleaning methods was not properly documented.

The pipe flow was not stopped or controlled as per the specifications.

All video inspections submitted by the Contractor shall proceed only as detailed by the specific situations outlined below:

Any STOP event shall be followed with a REVERSE SETUP fiom the opposite end ofthe line segment.

If the reverse video inspection can proceed from the end manhole structure to the point ofthe initial STOP causing event. then the video inspection shall be considered complete.
3rd Condition - Proceeding from the REVERSE SETUP as outlined in the 2nd Condition above, if a second STOP location is found before reaching the initial STOP point during the cleaning procedure, its presence shall be confirmed by video imaging from the start of the REVERSE SETUP run to the point of the STOP causing event. Include appropriate observation coding and clear concise comments in the report documenting the reason for the STOP event.

5. No Payment and Reiection for Partiall Coml) eted Work 2 3
The city will not pay and will reject partially completed work in the following situations Line cleaning and incomplete inspection work is submitted without a picture and thorough. clear, concise description ofthe STOP event.

A REVERSE SETUP and camera run is not attempted after a STOP is recorded and when access by the camera at the opposite end ofthe selected line segment is feasible.

Where REVERSE SETUPS are attempted but unsuccessful. thorough documentation with videos. pictures and comments must be provided in order for the area to be considered " Uninspectable".
c. Excessive wastewater is present in the line as described in these specifications. d. In any instance where the city rejects the work or if the City determines that the Contractor failed to follow the standard operating procedures.

Work Hours.
a.
b
2 K.

All STOP locations shall be confirmed by video imaging from the start of the run (first manhole structure) to the point of the STOP causing event. lnclude appropriate observation coding and clear concise comments in the report documenting the reason for the STOP event.

In any instance where the feasibility or acceptability of a REVERSE SETUP or STOP event is in question. the Contractor shall contact the City, which shall make the final decision on such matters.

The Contractor must complete all work such that no homeowner is without sewer service unless otherwise directed by the city. Local noise ordinances or agencies controlling roadway closures may control starting or stopping operations. Before staning operations, the Contractor shall advise the City ofthe restrictions imposed by the local agencies.

The workdays are Monday to Friday, and the work hours are from 7 am to 7 pm. local time. Local restrictions imposed by the local agencies supersede the workdays and the work hours. No work will be allowed on weekends or holidays except at the discretion ofthe City.

L. Decrease/Increase in Service and Stop Work Due To Inclement Weather.

The unit quantities set forth in this Request for Proposals are best estimates. and the actual unit quantities may differ from those set forth in the Request for Proposals. This Request for Proposals and the ultimate Agreement do not guarantee a specific amount of work or lump sum payment. In the event the actual unit quantity for any item exceeds the unit quantity stated in the Request for Proposals. the Contractor will be required to notiry and obtain approval ofthe City prior to proceeding to perform cleaning and inspection services with respect to such additional unit quantities. Upon receipt ofwritten authorization from the City, the Contractor will be required to provide cleaning and inspection services at the agreed upon unit prices with respect to up to one hundred twenty percent (120%) ofthe unit quantity set forth in the Request for Proposals lor any item.

The City further reserves the right to suspend or stop the performance ofany or all ofthe work under the Agreement due to inclement weather conditions.

2 PROFESSIONAL SERVICES AGREEMENT FOR THE
2025 SEWER MAINS CCTV VIDEO INSPECTION AND CLEANING
THIS PROFESSIONAL SERVICES AGRE,EMENT (hereinafter "Agreement") is made this _ day of _ 2023, by the CITY OF IMPERIAL, a public entity (hereinafter referred to as "CITY") and [NAME OF CONTR{CTOR], a ITYPE OF ENTITY AND STATE OF ORGANIZATIONI, (hereinafter referred to as "CONTRACTOR-). CITY and CONTRACTOR are sometimes hereinafter individually referred to as "Party" and are hereinafter collectively referred to as the "Parties."

RECITALS
The following recitals are a substantive part ofthis Agreement:

1. This Agreement is entered into pursuant to City of Imperial Council authorization dated 2025.

CITY has determined there is a need to retain the professional services ofa qualified company to provide CCTV video inspection of CITY's gravity sewer mains and manholes (the "Project") in accordance with the Request for Proposals for the 2025 CITY OF IMPERIAL Sewer System CCTV Video Inspection Project, dated November 7, 2023 (hereinafter referred to as the "Request for Proposals") prepared by CITY. ln response to the Request for Proposals. CONTRACTOR has submitted to CITY a proposal. dated [DATE], to provide CITY with professional CCTV video inspection the "Proposal").

CONTRACTOR represents and maintains that it is uniquely qualified by virtue of its experience. training, education, reputation, and technical expertise to provide the professional CCTV video inspection services to CITY for the Project and has agreed to provide such services as provided herein. CITY does not have the personnel, training. certification, or specialized technical expertise necessary to perform the work and services contracted for herein.

CITY desires to retain CONTRACTOR to provide such professional CCTV video inspection and cleaning services for the Project.

AGREEMENT

THE PARTIES MUTUALLY AGREE AS FOLLOWS
t
5

EXHIBIT B _ SAMPLE CONTRACT
l. Term and Termination. This Agreement shall cover services rendered from the full execution of this Agreement through completion of the tasks outlined in the Request for

4. Proposals and CONTRACTOR's Proposal. unless earlier terminated by the CITY. This Agreement may be terminated by CITY without cause upon thirty (30) days'written notice. In such an event, the CITY will compensate CONTRACTOR forwork performed to date in accordance with Section

3.4 of this Agreement. CONTRACTOR is required to present evidence to support the completion ofthe performed work. CONTRACTOR is required to present evidence to support the completion ofthe performed work.

2. Services to be Provided.
2-l Scooe ofServices and Standard of Performance. In compliance with all terms and conditions of this Agreement. CONTRACTOR agrees to provide and perform professional cleaning and CCTV video inspection of CITY's gravity sewer mains and manholes for the Project as set forth in (a) the Proposal, which is attached hereto as Exhibit "A" and incorporated herein by reference, and (b) the Scope of Work included in the Request ior Proposals, which is attached hereto as Exhibit "B" and incorporated herein by reference (hereinafter referred to as the "Scope of Services." the "Services" or ''Work"). As a material inducement to CITY entering into this Agreement, CONTRACTOR acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, CONTRACTOR's Services and Work shall be performed in a skillful and competent manner and shall be held to a standard of quality and workmanship prevalent in the industry for such Services and Work and with the standards recognized as being employed by professionals in the same discipline in the State of California. CONTRACTOR represents and warrants that it is skilled in the professional discipline necessary to perform the Services and Work and that it holds the necessary skills and abilities to satisry the standard of work as set forth in this Agreement. CONTRACTOR represents and warants that it and all of its employees, subconsultants and subcontractors providing any Work or Services under this Agreement shall have sufficient skill and experience to perform the Services and Work assigned to them. All Services and Work shall be completed to the reasonable satisfaction of CITY. The Proposal. the Request for Proposals. and this Agreement do not guarantee any specific amount ofwork.

2.2 Contract Documents. The Agreement between the Parties shall consist of the following: (l) this Agreement; (2) CONTRACTOR's Proposal submitted to CITY; and the Scope of Work included in the Request for Proposals, which shall collectively be referred to collectively hereinafter as the "Contract Documents." The CONTRACTOR's Proposal is attached hereto as Exhibit "A" and is hereby incorporated by reference and made a part ofthis Agreement. The Scope of Work included in the Request for Proposals is attached hereto as Exhibit "B" and is hereby incorporated by reference and made a part of this Agreement. All provisions of the Contract Documents shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document. which shall be determined in the following order of priority: (lst) the terms and conditions of this Agreement; (2nd) the provisions of the Consultant's Proposal (Exhibit "A")t and (3rd) the provisions of Scope of Work.

2.5 Familiarity with Work. By executing this Agreement. CONTRACTOR warrants that: (l) it has thoroughly investigated and considered the Scope of Work or Services to be performed: (2) it has carefully considered how the Services should be performed and has carefully examined the location or locations at or with respect to where such Services or Work is to be performed and is aware ofall conditions there; and (3) it understands the facilities. difficulties, and restrictions ofattending performance ofthe Services underthis Agreement. Ifthe Services involve work upon any site, CONTRACTOR represents and maintains that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should CONTRACTOR discover any latent or unknown conditions materially differing from those inherent in the Work or as represented by CITY, it shall immediately inform CITY ofthis and shall not proceed, except at CONTRACTOR's risk. until written instructions are received from CITY.

2.3 Compliance with Law. CONTRACTOR shall comply at all times during the term ofthis Agreement with all applicable laws, ordinances, codes, and regulations ofthe federal, state. and local govemment, including without limitation all applicable fair labor standards and CaI/OSHA requirements. CONTRACTOR shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance ofthe Work and Services, including all CaI/OSHA requirements, and shall give all notices required by law. CONTRACTOR shall be liable for all violations of such laws and regulations in connection with performing the Work and Services. If CONTRACTOR performs any Work or Services in violation of such laws, rules, and regulations, CONTRACTOR shall be solely responsible for all penalties and costs arising therefrom. CONTRACTOR shall defend, indemnifl, and hold CITY, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules, or regulations.

2.4 Licenses. Permits, and Fees. Prior to performing any Services or Work hereunder CONTRACTOR shall obtain all licenses, permits. qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension. any license. permit, qualification. or approval that is legally required for CONTRACTOR to perform the Work and Services under this Agreement. CONTRACTOR shall have the sole obligation to pay for any fees, assessments. and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the CONTRACTOR's performance ofthe Work and Services required by this Agreement, and shall defend, indemnily, and hold CITY. its officials, officers. employees, agents and volunteers, free and harmless from and against any claim or liability arising out ofany failure or alleged failure to obtain such license, permits. and approvals ol whatever nature that are legally required to perform the Work or Services.

2.6 Care of Work. CONTRACTOR shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment. materials, papers, documents, plans, studies, and/or other components thereofto prevent losses or damages, and shall be responsible for all such damages, to persons or property, untilacceptance ofthe Work by CITY, except such losses or damages as may be caused by CITY's own negligence.

2.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement.

3. ComDensation.

3.1 Amount. For the Services and Work rendered pursuant to this Agreement, CONTRACTOR shall be compensated by CITY for each manhole inspected and each linear foot ofsewer cleaned and inspected, as set forth in the Scope of Work (Exhibit "B"), at the unit prices set forth in the Price Proposal Form included within the Proposal (Exhibit "A"). CONTRACTOR acknowledges that the unit quantities set forth in the Request for Proposals are best estimates by CITY and that the actual unit quantities may differ fiom those set forth in the Request for Proposals. CONTRACTOR shall notifo and obtain approval of CITY prior to performing Services with respect to any item in excess of the estimated unit quantity for such item set forth in the Request for Proposals. Upon receipt ofwritten authorization fiomClTY's City Managerorhisor her designee, CONTRACTOR agrees to provide Services at the unit prices set forth in the Proposal with respect to up to one hundred twenty percent (120%) of the unit quantity set forth in the Request for Proposals for any item.

3.2 Pavment. For Work or Services under this Agreement, payment shall be made in arears per invoice for Work completed, subject to the payment provisions set forth in the Scope of Work (Exhibit "B").

3.4 Terminalion. CITY shall have the right to terminate this Agreement. without cause, by giving thirty (30) days written notice of termination. If the Agreement is terminated by CITY, then the provisions of paragraph 3 would apply to that portion ofthe work completed.

3.3 Chanqes in Scope. In the event any change or changes in the Scope of Services is requested by CITY and agreed to by CONTRACTOR, the Parties shall execute a written amendment to this Agreement. setting forth with particularity all terms of such amendment, including, but not limited to, any additional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation ofany documents, other work product. or work; and/or (b) to provide for additional services not included in this Agreement or not customarily fumished in accordance with generally accepted practice in CONTRACTOR's profession.

3.5 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the City of Imperial Council for each fiscal year covered by the term of this Agreement. lfsuch appropriations are not made, this Agreement shall automatically terminate without penalty to CITY.

4.1 Commencement of Work. CONTRACTOR shall not commence work under this Agreement until all certificates and endorsements have been received and approved by the CITY.

All insurance required by this Agreement shall contain a Statement of Obligation on the part of the carrier to notifu the CITY ofany material change, cancellation, or termination at least thirty (30) days in advance.

4.2 Workers ComDensation Insurance. During the duration of this Agreement.

CONTRACTOR and all subcontractors shall maintain Workers Compensation Insurance in the amount and type required by law, ifapplicable.

4.3 lnsurance Amounts. CONTRACTOR and all subcontractors shall procure and maintain insurance acceptable to CITY. Unless otherwise agreed or waived in writing by CITY's City Manager. CONTRACTOR and all subcontractors shall maintain the following insurance for the duration of this Agreement:
(a) Commercial general liability in an amount of$2.000,000.00 per occurrence:
claims made and modified occurrence policies are 4! acceptable; lnsurance companies must be acceptable to CITY and have a Best's Guide Rating ofA- Class VII or better, as approved by the CITY.
(b) Automobile liability in an amount of SI.000,000.00 combined single limit:
claims made and modified occurrence policies are qlacceptable; Insurance companies must be acceptable to CITY and have a Best's Guide Rating ofA- Class VII or better. as approved by the CITY.

An On-Going and Completed Operations Additional Insured Endorsement for the policy under section 4.3 (a) shall designate CITY, its officers. officials, employees. agents, and volunteers as additional insureds for liability arising out of work or operations performed by or on behalfof the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and endorsement forms that conform to CITY's requirements, as approved by the CITY.

An Additional Insured Endorsement for the policy under section 4.3 (b) shall designate CITY, its officers. officials, employees, agents, and volunteers as additional insureds for automobiles. owned, leased, hired, or borrowed by the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and endorsement forms that conform to CITY's requirements, as approved by the CITY.

4. Insurancereguirements.

For any claims related to this Agreement, CONTRACTOR's insurance coverage shall be primary insurance as respect to CITY. its officers, officials, employees, agents. and volunteers. Any insurance or self-insurance maintained by the CITY, its officers. officials, employees, agents. and volunteers shall be excess of the CONTRACTOR's insurance and shall not contribute with it.

If CONTRACTOR maintains higher insurance limits than the minimums shown above, CONTRACTOR shall provide coverage for the higher insurance limits otherwise maintained by the CONTRACTOR.

5. Non-Liabilitv of Officials and Emolovees of the Ciw. No official or employee of CITY shall be personally liable to CONTRACTOR in the event of any default or breach by CITY, or lor any amount which may become due to CONTRACTOR.

6. Conflict oflnterest. No officer or employee ofthe CITY shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his or her financial interest or the financial interest ofany corporation, partnership, or association in which they are, directly or indirectly, interested in violation of any state statute or regulation. CONTRACTOR represents and warrants that it has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement.

7. Qqvenant Against Discrimination. In connection with its perfbrmance under this Agreement, CONTRACTOR shall not discriminate against any employee or applicant for employment because ofrace, disability. medical condition, religion. color, sex, sexual orientation, age, marital status. ancestry, or national origin. CONTRACTOR shall ensure that applicants are employed. and that employees are treated during their employment, without regard to their race. disability, medical condition. religion, color, sex. sexual orientation, age, marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffor termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

8. IndependentContractor.
(a). The legal relationship between the Parties is that of an independent contractor. and nothing herein shall be deemed to make CONTRACTOR a CITY employee. During the performance ofthis Agreement. CONTRACTOR and its officers. employees, and agents shall act in an independent capacity and shall not act as CITY officers or employees. CONTRACTOR will determine the means. methods and details of performing the Services subject to the requirements of this Agreement. The personnel performing the Services under this Agreement on behalf of CONTRACTOR shall at all times be under CONTRACTOR's exclusive direction and control.

Neither CITY nor any of its officials, officers, employees. agents or volunteers shall have control over the conduct of CONTRACTOR or any of its officers. employees. or agents, except as set forth in this Agreement. CONTRACTOR, its officers, employees or agents, shall not maintain a permanent office or fixed business location at

DISTICT's offices. CITY shall have no voice in the selection, discharge, supervision, or control of CONTRACTOR's officers, employees, representatives or agents or in fixing their number. compensation, or hours of service. CONTRACTOR shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Services under this Agreement and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding. unemployment compensation. workers' compensation, and other similar mafters. CITY shall not in any way or for any purpose be deemed to be a partner of CONTRACTOR in its business or otherwise a joint venturer or a member of any joint enterprise with CONTRACTOR.
(c) No CITY benefits shall be available to CoNTRACToR, its officers. employees, or agents, in connection with the performance ofany Work or Services under this Agreement. Except for professional fees paid to CONTRACTOR as provided for in this Agreement. CITY shall not pay salaries, wages, or other compensation to CONTRACTOR for the performance of any Work or Services under this Agreement. CITY shall not be liable for compensation or indemnification to CONTRACTOR, its officers. employees, or agents, for injury or sickness arising out of performing any Work or Services hereunder. If for any reason any court or governmental agency determines that the CITY has financial obligations, other than pursuant to Section 3 herein, ofany nature relating to salary. taxes, or benefits of CONTRACTOR's officers. employees, representatives. agents. or subconsultants or subcontractors, CONTRACTOR shall defend, indemnifl, and hold harmless CITY from and against all such financial obligations.

9. Notices. All notices shall be personally delivered or mailed to the below listed address, or to such other addresses as may be designated by written notice, and shall be deemed received upon the earlier of(i) the date ofdelivery to the address ofthe person to receive such notice ifdelivered personally or by messenger or ovemight courier; or (ii) five (5) business days after the date of posting by the United States Post Oflice ifby mail. These addresses shall be used for delivery of service ofprocess.
(CITY) City of lmperial
Jenell Guerrero
420 S. lmperial Ave.

Imperial. C A 92251
Attention:
iguerrero@ imoerial.ca.sov

10. Time of Essence; Liouidated Damases. Time is of the essence in the performance of this Agreement. The Parties hereby agree that all Work with respect to the unit quantities set forth rn the Request for Proposals is intended to be completed by no later than March 7,2026. With respect to all Work with respect to unit quantities in excess ofthose set forth in the Request for Proposals,

(b) CONTRACTOR shall not incur or have the power to incur any debt. obligation. or liability against CITY, or bind CITY in any manner.
(CONTRACTOR)
It is further agreed that in case the work called for under this Agreement is not finished and completed in all parts and requirements within the time specified, the CITY shall have the right to extend the time for completion or not, as may seem best to serve the interest ofthe CITY; and if it decides to extend the time limit for the completion of this Agreement. it shall further have the right to charge the CONTRACTOR, his or her heirs, assigns, or sureties, and to deduct from the final payment for the work, all or any part. as it may deem proper, of the actual costs and overhead expenses which are directly chargeable to this Agreement, and which accrue during the period of such extensions. The CONTRACTOR shall not be assessed with liquidated damages during any delay in the completion ofthe Work caused by an act ofGod or ofthe public enemy, acts ofthe CITY, fire, flood, epidemic, quarantine restriction, strikes, freight embargoes, and unusually severe weather or delays of subcontractors due to such causes; provided that the CONTRACTOR shall, within one (l) day from the beginning ofsuch delay, notiry the CITY in writing ofthe causes ofdelay. The CITY shall ascertain the facts and the extent ofthe delay, and its findings ofthe facts thereon shall be final and conclusive.

I l. Limitation sUoon Subcontractins and Assisnment. The experience, knowledge, capability, and reputation of CONTRACTOR, its principals, and employees were a substantial inducement for CITY to enter into this Agreement. CONTRACTOR shall not contract with any other entity to perform the services required without the written approval ofthe CITY. This Agreement may not be assigned voluntarily or by operation of law without the prior wriften approval of CITY. If CONTRACTOR is permitted to subcontract any part of this Agreement. CONTRACTOR shall be responsible to CITY for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationship between any subcontractor and CITY. All persons engaged in the work will be considered employees of CONTRACTOR. CITY will deal directly with and will make all payments to CONTRACTOR.

the Parties hereby agree that such Work is intended to be completed within the time period(s) set forth in the schedule contained in CONTRACTOR's Proposal. It is agreed by the Parties to the Agreement that in case all the work called for under this Agreement is not completed before or upon the expiration of the time limits set forth herein, the damage will be sustained by the CITY. and that it is and will be impracticable to determine the actual damage which the CITY will sustain in the event of and by reason of such delay. lt is therefore agreed that the CONTRACTOR will pay to the CITY the sum of five hundred Dollars ($500) per calendar day for each and every day's delay beyond the time prescribed to complete the Work; and the CONTRACTOR agrees to pay such liquidated damages as herein provided, and in case the same are not paid, agrees that the CITY may deduct the amount thereof from any money due or that may become due the CONTRACTOR under this Agreement.

12. Indemnification.CONTRACTOR agrees to protect, defend, and hold harmless CITY and its elective or appointive Council. officers, agents, and employees from any and all third party claims, liabilities. expenses, or damages of any nature, including attorneys' fees. for bodily injury or death of any person, or damage to property, or interference with use of propeny, to the extent caused by negligent acts. errors or omissions or willful misconduct by CONTRACTOR, CONTRACTOR's agents, ofTicers, employees, subcontractors. or independent contractors hired by CONTRACTOR. The exception to CONTRACTOR's responsibility to protect, defend, and hold harmless CITY, is due to the active negligence of CITY, or any of its elective or appointive Council, omcers, agents, or employees.

This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONTRACTOR.

13. Bonds. CONTRACTOR shall fumish the lollowing bonds in a form and from a bonding company acceptable to the CITY's Ceneral Counsel:
(a) Faithful Performance: A bond in the amount of 100% ofthe total contract pnce guaranteeing the faithf'ul performance of this Agreement, and (b) Labor and Materials: A bond for labor and materials in the amount of 100% ofthe total contract price
(a) Each and every repo(. draft, work product. map, record and other document, hereinafter collectively referred to as "Report", reproduced. prepared or caused to be prepared by CONTRACTOR pursuant to or in connection with this Agreement. shall be the exclusive properly of CITY. CONTRACTOR shall not copyright any Report required by this Agreement and shall execute appropriate documents to assign to City the copyright to Reports created pursuant to this Agreement. Any Report, information and data acquired or required by this Agreement shall become the property of CITY, and all publication rights are reserved to CITY. (b) All Reports prepared by CONTRACTOR may be used by CITY in t h e execution or implementation of:
( | ) The original Project for which CONTRACTOR was hired:
(2) Completion ofthe original Project by others:
(3) Subsequent additions to the original Project; and/or (4) Other CITY projects as appropriate.

14. Reports.
(c) No Report, information or other data given to or prepared or assembled by CONTRACTOR pursuant to this Agreement shall be made available to any individual or firm by CONTRACTOR without prior approval by City.

15.2 CONTRACTOR shall be registered with the Department of Industrial Relations ("DIR") in accordance with Califomia Labor Code Section 1725.5 and has provided proofof registration to CITY prior to the Effective Date of this Agreement.

15.3 CONTRACTOR agrees to comply with the provisions of Califomia Labor Code Sections 1771. 1774 and 1775 conceming the payment ofprevailing rates ofwages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determ ination(s) may be obtained at httos://www.dir.ca.so vloD rlldorex'asedetermination.htm are on file with CITY, and are available to any interested party upon request. A copy ofsaid rates shall be posted at each job site during the Term of this Agreement.

15.4 Pursuant to California Labor Code Section 1771.4. CONTRACTOR's services are subject to compliance monitoring and enforcement by the Department oflndustrial Relations.

CONTRACTOR shall post job site notices as prescribed by DIR regulations and fumish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by Califomia Labor Code Section 1771.4(aX3) and (c)(2).

15.5 CONTRACTOR shall comply with the provisions of Califomia Labor Code Section 1776 which, among other things, require Contractor and each subcontractor to ( I ) keep accurate payroll records, (2) certiry and make such payroll records available for inspection as

I 5. Prevailine waees. C ITY has determ ined that the Work and Services under this Agreement requires work of labor categories which are subject to Prevailing Wage Laws identified in the State of California Labor Code. CONTRACTOR is aware of the requirements of Califomia Labor Code Section 1720, et seq., and 1770. et seq., as well as Califomia Code of Regulations, Title 8, Section 16000, et seq.. ("Prevailing Wage Laws"), which require the payment ofprevailing wage rates and the performance ofother requirements on "public works" and "maintenance" projects. CONTRACTOR agrees to fully comply with allapplicable federal and state labor laws (including, without limitation, the Prevailing Wage Laws). It is agreed by the Parties that, in connection with the Work or Services provided pursuant to this Agreement, CONTRACTOR shall bear all risks ofpayment or non-payment ofprevailing wages under Califomia law, and Consultant hereby agrees to defend. indemnify, and hold CITY. its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement CONTRACTOR understands and agrees to comply with the following Califomia Labor Code compliance conditions [Labor Code Sections 1720 et seq.. 1813. 1860, 1861,37001:
l5.l This Agreement is subject to the provisions of Division 2,Part7. Chapter I (commencing with Section 1720) of the Califomia Labor Code relating to public works and the awarding public agency (-CITY) and CONTRACTOR agree to be bound by all the provisions thereofas though set forth in full herein.
provided by Section 1776, and (3) inform the CITY of the location of the records.

CONTRACTOR is responsible for compliance with Section 1776 by itself and all of its subcontractors.

15.6 CONTRACTOR shall comply with the provisions of Califomia Labor Code Section 1777.5 conceming the employment ofapprentices on public works projects. and further agrees that CONTRACTOR is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

15.7 Eight (8) hours oflabor shall constitute a legal day's work for all workmen employed in the execution ofthis Agreement, and CONTRACTOR and any subcontractor shall comply with and be governed by the laws of the State of Califomia having to do with working hours set forth in Division 2. Part7. Chapter l. Article 3 of the Califomia Labor Code.

CONTRACTOR shall comply with the provisions of California Labor Code Section I 8l 3 concerning penalties for workers who work excess hours. CONTRACTOR shall, as a penalty to CITY, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the CONTRACTOR or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation ofthe provisions of Division 2.Part7, Chapter l. Article 3 of the Califomia Labor Code. (See.e.g.,Cal.LaborCode$1815.)

15.8 Pursuant to Califomia Labor Code Sections 1860 and 3700, CONTRACTOR will be required to secure the payment ofcompensation to its employees. By signing this Agreement.

CONTRACTOR hereby certifies as follows:
"l am aware ofthe provisions ofSection 3700 ofthe Labor Code which require every employer to be insured against liability for workers' compensation or to undenake self-insurance in accordance with the provisions ofthat code, and I will comply with such provisions before commencing the performance of the work of this Agreement."

15.9 Pursuant to Califomia Labor Code Section lTTl.l,CONTRACTORandany subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements ofSection 4104 ofthe Califomia Public Contract Code, or engage in the performance ofany contract for public work on a public works project unless registered with the DIR and qualified to perform public work pursuant to Califomia Labor Code Section 1725.2. lt is not a violation of Califomia Labor Code Section l77l.l for an unregistered contractor to subm it a bid that is authorized by Califomia Business and Professions Code Section 7029. I or by California Public Contract Code Section 10164 or 20103.5, provided the contractor is registered to perform public work pursuant to Section I 725.5 at the time the contract is awarded.

CONTRACTOR shall not perform any work under this Agreement with any subcontractor who is ineligible to perform work on the public works project pursuant to Section I 777.1 or 1777 .7 of the California Labor Code.

16. Waiver. No waiverof any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative ofthe Party against whom enforcement ofa waiver is sought. Any waiver by the Parties ofany default or breach ofany covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver ofany subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions. or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions hereof.

17. Riehts and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times. of any other rights or remedies for the same default or any other default by the other Party.

I 8. Leeal Action. In addition to any other rights or remedies, either Pany may take legal action. in law or in equity, to cure. correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement. to obtain declaratory or injunctive relief. or to obtain any other remedy consistent with the purposes of this Agreement. l9 ia Law Venue This Agreement shall be construed in accordance with the laws of the State of Califomia. Any action commenced about this Agreement shall be filed in the central branch ofthe Orange County Superior Court.

20. Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result ofnegotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, Califomia Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings ofthe various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit. expand, or define the contents ofthe respective sections or paragraphs. 2l . Entire Asreem r: Moditlcarion . This Agreement constitutes the entire agreement between the parties and supersedes any previous agreements. oral or written. This Agreement may be modified only by subsequent mutual written agreement executed by CITY and CONTRACTOR.

22. Severability.Whenever possible, each provision ofthis Agreement shall be interpreted in such a manner as to be effective and valid under applicable law. but if any provision of this Agreement shall be determined to be invalid by a finaljudgment or decree ofa court of competeni jurisdiction, such provision shall be ineffective only to the extent ofsuch prohibition or invalidity. without invalidating the reminder ofthat provision, or the remaining provisions ofthis Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit oftheir bargain or renders this Agreement meaningless.

23. Comorate Authoriw. Each of the undersi gned represents and warrants that (i) the Party for which he/she is executing this Agreement is duly authorized and existing. (ii) he/she is duly authorized to execute and deliver this Agreement on behalfofthe Party for which he/she is signing. (iii) by so executing this Agreement, the Party for which he/she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision ofany other Agreement to which the Party for which he/she is signing is bound.

24. Countemartsl Facsimile Signatures. This Agreement may be executed in counterparts, all of which shall constitute the same Agreement, notwithstanding that all parties to this Agreement are not signatory to the same counterpart. Signature and acknowledgement pages may be detached from the counterparts and attached to a single copy of this Agreement to physically form one (l) original document. These counterparts may be transmitted by facsimile or Portable Document Format (PDF), with the originals to be thereafter provided by the Parties. Such facsimiles or electronic copies shall be deemed original signatures.

IN WITNESS THEREOF, these parties have executed this Agreement as of the date first written above.
.CITY"

CITY OF IMPERIAL,
a public entity
*CONTRACTOR'
By'
Name:

By:

Name
Title:
'['ax lD No
If CONTRACTOR is a corporation, a
Corporate Resolution and/or Corporate Seal is
required. Ifa partnership. Statement of
Partnership must be submitted to City.
a
Bl
Dennis Morita
City Manager
General Counsel
City of Imperial

Title:

APPROVED AS TO FORM:

EXHIBIT *A" TO AGREEMENT

CONTRACTOR'S PROPOSAL

EXHIBIT "8" TO AGREEMENT

SCOPE OF WORK

Item
No. Description Units Estimated
Quantiq Unit Price Total Estimated
Item Price
I
CCTV inspection of designated 8-inch
gravity sewer mains LF 56.000 $ s
CCTV inspection of designated l2-inch
gravity sewer mains LT r.500 s s
CCTV inspection ofdesignated 2l -inch
gravity sewer mains LF 3.800 $ S
l
CCTV inspection of designated 24-inch
gravity sewer mains t_F 1.800 s S
6 Cleaning and inspection ofall ttreCity's
manholes (all sizes and types) EA 1.700 S S

EXHIBIT C - PRICE PROPOSAL FORM
2025 CITY OF IMPERIAL SEWER SYSTEM CCTV VIDEO INSPECTION AND CLEANING PROJECT BID NUMBER 2025-08
Total Amount for All Items in Words (Assuming Stated Unit Quantities):

Note: The Unit Quantities set forth above are best estimates; the actual Unit Quantities may differ.

Payment will be based on the Unit Prices for actual linear feet of sewer mains inspected and the actual number of manholes inspected.

CONTRACTOR shall notify and obtain approval of CITY prior to performing Services with respect to any Item in excess ofthe estimated Unit Quantity for such ltem, Upon receipt ofwriflen authorization from CITY's City Manager or his or her designee, CONTRACTOR agrees to provide Sen'ices aa the Unit Prices set forth above with respect to up to one hundred twenh percent (t2070) of the Unit Quantity set forth above for any ltem.

TotalAmountForAllItemsioNumerals(AssumingStatedUnitQuantities):s- D-+

DATE SUBMITTED

SUBMITTED BY

DATE ACTION REQUIRED
05i 28/25
PT]BI-IC St.-RVICES
06104/25

IMPERIAL CITY COUNCIL

AGENDA ITEM
Agenda ltem No.

COUNCIL ACTION

PUBI-IC HEARING R-EQUIRED

RESOLU'IION

ORDINANCE IST RTADING
ORDINANCE 2ND READING
CITY CL[-RK'S INITIAI.S
x)
)
)
)
)
)
DISCUSSION/ACTION: Aten Rood Sewer tuhe Reprocemen, Proiecl - Phose ,r:
ctP #u8 (8rD NO. 2025-06)
I. Aword construction controcl to Rove Engineering, lnc.

2. Authorize 10% Conlingency
DEPARTMENTINVOLVED: PUBLICSERVICES
BACKGROI ]ND/SI ]MMA R Y
The Public Services Deportment wos direcled by City Council per Agendo l'tem CC04-16- 25 llem-C6 lo conduct o compelilive BID process for the Aten Rood Sewer Line Replocement Projecl -Phose ll: CIP #848 (Bid No. 2025-05).

This pro.iecl will continue ihe 2l-inch diometer sewer pipeline from Preble Rood 10 the Cloypool Pump Slotion. The Cloypool Pump slotion will be relocoled ond the concrete wet well will be reploced. The exisiing wet well is six feet in diomeler. ond the new wel well will be l2 feet in diometer io ollow for more sloroge copociiy for the pumps. The 2linch sewer pipeline is designed lo reduce lhe impocl lo lroffic ot the inlerseciion of Old Hwy 86 ond Alen Blvd. ond reduce costs os much os possible.

See olloched Exhibii " 1 " (proiect plons) for detoils
I . Rove Engineering, lnc, $ I .823.553.00
See otloched Exhibii "2" (Bid Opening Act) for deloils.

Public Services hos delermined thot the bid submiiied by Rove Engineering Inc., is the lowesl. responsive ond responsible bidder. Therefore, it is requesled ihe project be oworded to Rove Engineering lnc.

FISCAL IMPACT:
$ r ,823,553.00
Funds will be expended from wostewoter enterprise funds through occount 54-84&5210. Projecl is in the FY 2526
Copitol lmprovement Plon (ClP).

FINANCE
INITIALS UM'1
SI.JBJECT:

Sloff releosed o "Nolice Inviling Seoled Bids" published on the city website ond in the lmperiol Volley Press. The following bid wos received during the formol bid process:

As ihe infrosiructure oround the cily is severely oged ond under stress, it is olso recommended to oufhorize o i0% Contingency for the consiruclion of lhis project to cover costs ossocioted with polentiol unforeseen conditions. lf oulhorized, il will reduce the likelihood of projecl deloys.

STAFF RECOMMENDATION:
ll is the deportment's recommendotion lo oword
conlroct to Rove Engineering, lnc. in the omounl of
$ I ,873.553.00 ond outhorize I 0% conlingency.

DEPT

INITIALS
MANAGER'S RECOMMENDATION: CITY
MANAGER's
INITIALS q*pr"/t- {'tJr4
MOTION:

SECONDED
AYES:

NAYES:

ABSENT:

APPROVED

DISAPPROVED
o
o

REJECTED

DEFERRED
o
o
REFERRED TO:
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EXHIBIT ''2''
oty of
Crlifornia
Bids received by: Aimee Osuna, Public Records Analyst
Were opened at: 400 S. lmperial Ave, Suite 102 on: May 22,2025 ,{n BID Opening Acl
BID No.2025-06
ATEN RD AND IMPERIAL AVENUE SEWER [INE
REPTACEMENT PROJECT PHASE 2
By: hrw 03uru I
Witnessed by: Signature
( e-n t C,-iere-ra
Rcv'g, $ r, r?e 553 oo
Bids were given to \e^ IGOe:r-ero
recommendation for City Council.

Da
,J
for study and
Company Bid Bond
L/
Total Bid Amount
D-a

DATE SUBMITTED

SUBMITTED BY

DATE ACTION R-EQUIRED
5128t25

PUBLIC SERVICES
6t4t25

IMPERIAL CITY COUNCIL

AGENDA ITEM
Agenda Item No.

COUNCIL ACTION

PUBLIC HEARING REQUIRED

RESOT,UTION
oRDINANCFt ts' RF.ADIN(i
ORDINANCI' 2- RI'ADING
CITY Ct-ERK'S INITIALS
(X)
st-rBJ[( l DISCUSSION/ACTION:

1. lnfluent Fine Screen Membrane Seal Retrofit for Wastewater Treatment Plant (WWTP) Headworks
DFPARTMFNT INVoI VFI): PUbIic SeTv.ces
BACK(;ROUND/S(]N,,IMARY:

The \r'WTP Headworks screenang units, originally installed in 2015, require a relrofil to prevent further debris from ent€ring lhe MBR (Membrane BioReactor) system. Although an improvement at the time, our curenl screening does not meet lhe requiremenls of a treatment plant with membranes installed.

WWTP staff has been spending a great deal of time physically removing deb.is from the membrane cassottes, but they are fighting a losing battle. Debris is building up on the membrane surface, which has led to multiple emergency mombrane repairs. Furthermore, the debris is causing ineversible fouling and damage to the membrane fibers, which is shorlening lhe lifespan of the membranes.

The manufacturer, Huber Technology, recommends this rekofit for all membrane systems for a n€ar 100% dobris capture rale. The screening unils curently installed at the City VVWTP are nol used for membrane systems, as their capture rate is only 80-90o/o.

Approval of this item will allow acquisiton of two sc.een retrofit sels, with professional installation included.

FISCAL IMPACT
$158,336.74
Funds to cover associated costs will be expended from enterprise funds (Wastewater).

FINANCE
TNITIALS ut6
S IAFI R I]COM ME\ l)ATION
Approve Request DEP'I.. INIl'IALS
IlIANA(;ER'S RECOMMI NDA-[IoN
CITY
MANAGER s

INITI I-S
ottu
Y.P"ot
NIOTI0N
APPROVED 0
DISAPPROVIJD 0
RI:Jt:( ll,t)
l)l,FI RRIt)
(
(
)
)
REFIRRED 11)
SECONDED:

AYES:

NAYES:

ABSENT:

HUBER Technology, lnc HUEER
-EEIIEEEEII WASTE WAIER Sorutrons
Billing Address
City of lmperial
420 South lmperial Avenue
lmperial, CA 92251

UNITED STATES
OFFERi cr 000719 / v1
lmpenal. CA
Oelivery AddreE8
Cily of lmperial WWTP
701 East 14lh Street
lmperial, CA 92251

UNITED STATES
customer No- 114413
Dale print€d:

Our Reference
Phone:

Ernail:
sr'8n5
Price O2rn€nt
+ 1 -704-99G2409
Price.Ozrnentlahhusa.nel
Customer is responsible for the following prior to Huber's technicjan arrival; (1)Removal of Huber macfiine from channel,
(2)Pressure washing of machine. and
(3)Providing lijling equipmenL
Failure lo do so will result in additional c*larges of $1,000 per day Huber is onsrt€.

Pos Quantily Ljnir hem
Dcscriptlon
Price llSO Total USD
rar (%)
lln 2.00 pcs
2011 2.00 pcs
3ol1 2.00 pcs
4Ol1 2.00 pcs
5011 2.00 pcs
60/1 2.OO pcs
7011 20.00 pcs
80/1 2-00 pcs
10486428
rising dpe 355x1783 Ro2 1400 P.1 (PU)
10000001
Bafie Pbl€ Tank 1400 Ro2 PUR V4A
10018798
bearing seat sqe€n basket RPPS 1 400 PU
10018807
drtling dab/bearing seat Ro2/1400
10018808
distance plate 453x 356x 2 9xbo7
100r 8809
dastance date 453x 356x 3 $607
703095
oountersunk scr* ISO 14581 M 6x 16
100187S,1
tread surface Ro2'1400 dl000 01355 L106
10018854
14,23r.96
5,540.33
17,801.89
1,128.42
214.33
u8.47

0.76 11,000.93
26,161.92

7.75%
13,080.65

7.75%
35,603.78

7.75%
2,256.U

7.75%
544.66

7.75Yo
696.gir

7.75yo

15.20 7.75%
22,001.86

7.75%
,459.68
HUBER T.chn.,k cy, Inc.
1@9 ArL Prl*.t . O.nvr. NC 2803,
Pno. OOa)9aF1O1O. F O(x) 94s1r20. [email protected]. Mj!!..],..h.6bsy.s 90n 2.OO pcs
A ft.6b.r ot lh. HUAER Group
229.84
HUBER Technology, lnc HUEER EEIIEqEEfl
I{AST€ IVATER So !nons
ct000719
518t25
217)
Po3 Quantity Unlt hrm
O.scription
Price USD Total USO
Tar (%)
10011 2.00 pcs
11011 2.00 pcs
12011 2.00 pcs
'130/1 2.00 pcs
14011 1.00 pcs
14012 1.00 pcs
140/3 1.00 pcs
dat€ ,111x 60x 5 2xm"
10018852
date 226x 60x 5 3xS0'/2xM5/ZM8
10018895
Z-pronle 551 4l 5x 60 2ho12nxMg
10018897
Cate 570x 101x 8 1x9o'/1to'|8/1xsh12(18
10018896
plat€ 501x 60x 5 2x90'/6)6o
10000002
Eslimat€d Fmight Arld lrport Outes
10000002
Labor Tedr *1 40/16
10000002
Labor Ted! *2 40/1 6
252.05
266.91
297.'12
281.74
15,500.00
13,475.00

12.650.00
50,(.18

7.75y6
533.82

1.75%
59/,.21

7.75vo
563.48

7.75%
15,500.00
't3,475,00

7.750/o
12,650.00

7.75yo
Total nat
lncludlng Sales Tar
Total gro3a
USD
USD
USD
146,948.26

11.388.48
158,336.7,r
The quotaton is slbject to nalional or inlematonal eport control reguladons and arbargoes or any other export restriclions.

Valid lor: 90 days
Ddivory: prepaid and add
Paynent terms: Nel30 days
Best regards
Price Ozmenl
Hubcr Tcchnology, lnc.

HUBER T..hndol,, le.
1oooArt Prtf,.o.rd Nc 2&)!7
Phd. (7orr) 9491010 . F.r {70,1)9,r+1@0. tub.r@nh{E,n.l. w,hub.r-r.cnnololr.ffi A i.mbd oa r,r. HUAER G..!9
Ol' .i
Date printed:

Page:

HUBER Technology, lnc HUEER IErIi[EIEEf,
WASTE WAYER iol,tons
Otf.r:

Dale printed
Pag€:
c't000719
518125
3 (7)
Aftermarket Sales & Service Rates 2025
Travel
Travel (time)...

Mileage.........

Manufacturino/Enoiheerind Seruice6 in house
SeNices include failure analysis of returned hardware
Premlum Rate6
Overtime rate (in excess oI8 hours per day.

Slandby rale. . . . . . . . . . . .

Oouble time rate (Sunday, Holiday, or in excess ot 12 hours) Exoenra3
Travel and accommodations..............

Per Diem................

High Cost Area Rate 2..

Servace Truck Rate ...

Materials, Equipment Renlal, Supplies.

Laboratory testing.....
......... t 1,t0.00 per hour
......... t0.5E per male
l'145.00 per hour
$249.00 per hour
Applicable base rate
....... $300.00 per hour
.... Actual cost
....Business Rate Plan 1.. $60.00 per day
t70.00 per day
.... 980.00perday
.... Actual cost pluE 20%
..... Actual eost plus 20%
Fae6
Visa, work permits, taxes, user lees or special assessments, etc.. Actual co3t Cancellelion Charoes
Praor lo departure for travel expenses incurred (i.e. aidine / change fees)................... Actual cost HUaER r..rr.o*{y, lm.
1 oog ad. Prh*.y . osrd, rc 23037
Pho. (704) 94e1010. Fu (7lX) 9491O20. txb.r€'[email protected] . m.hubr-L.h.orogt.@m A h.mb* oa lh. HUBER Gr6up
FI.ld S€rvice Bei. Retas
Continental U.S., Mexico and Canada........ 3150.00 per hour Outside Continental U.S., Mexico and Canada......................... 3226.00 per hour Trainino
Produd Training....... 1150.00 per hour
HUBER Technology, lnc HUEER IErIiEqEEU
WAST€ WATER Sor!to.s
Off.r: C100O719
Oate printed: 5lqn5
Page: 4 (71
Aftermarket Sales & Service Rates 2025
ElrEr!!rl!!]BllrL&. Rates ar€ calculaled lrom hs day lh6 Seruice tlll.dslr.Leqdllr.

Specialisi departs Huber Tectnology, Hunte6v(e, Nonn Carolina until $e day Huber T€chnology, lnc. rcs€ry€s fle dghl io recall ils personnel lf the the SeNice Specialisl relums lo Huber Te{rnology, krc. Huntetsvile, North workste does nol meet govemmenlrl healfi and safety standads.

Calolin!. Fltar indude weekends and holidays- lf . S€ryic€ Sp€salisi is requtred linlmuln D.llv ch.r6.. For a[ Fi€ld S€rvie Be* Rates or cornbihetions to krvel lrorn any otier localion, induding, Gem.ny the ml€s are calculaled of Base Rales. lhe minimum lee wil be tor eighl (8) hot rs. lf servic€s ,re lmm whan $e Seruice Sp€cblisl depaG lhe holrle ofice unlil the day lhe pedorned on th6 srm6 day Es tEvd, travd lime will be baed in additkrn SeMce Specialin retlms to the ho.ne oitce. lo s€ ice tme. &!rl rim6 ,ndldes lraNporlalion lo and fio.n th€ atpo.l. s€orrit dearanc!, oErlim. The ov€rtmo rala apdi63 io {o.( or ravd in exc$s ol eqhl (E) lim€ bel'i/c€n iighl chang€s, drMng lime and local travd lo and no.n wo.ksiie. houE p€. day (w€ekday6) and all Satu.day work Worida),s in exc€ss ot T€vel lime
'n
excess of erght {E) hou,s may b€ billed al the p.em,um rate. ( 1 6) hours arc p.ohibaled. S€Mce sp€oallst arc NOT requrcd lo pedom, DdU. Iim. Any Sunday o. R.cognlz.d Hub.r T.drnology, lnc. Holid.y. andmaydacln8.wo,n€xc.Rscr,lw€lv€(12)houGTh6ovedime IEorEda!$rThe crslqner is responsibh fo. rcmbursng Hube. Technobgy. charge sha{ b€ at o'e bas€ raie plus a or'€ h'r.dred p€rcent ( 1 00%) lnc. ror all llansporl,ailx| chaq€s associal€d wilh s€wice wo . Fhghis wil be pr€maum. booked as coach-tdrisl dass l]nhss t is unavailade. Rentalcar, qas,laris, airport R.codnir.d Xub.r Tmh.olod. lna Holld.B Nsw Yeals Day, Good / holel limousines, company or p€Gonal vehicl€s N/iI be used when neces$ry. Fdday, Memond Oay, lndependenc€ Oay. Labor Oay, Thantsgivng Day, Elalllllllll!. Arplies lo ule lime a Seruic€ Sp€clalisi s availaue lor wo and is the Friday ail6l Thanklgiving Day, Chnsunas Eve aod Chtuiras Oay. locaied at or near ine job site but unable lo wolk due to cirormslances beyond his E!!!!t!Il The clsio.ne. is rcsponsrHe lor ltL expenses assooated wltr control. Time shall b€ considered time woi(ed and will be darced al the applicable sewace wodc All t6vel epens€s ,nduding arrfare, taxr, mileage for base orpranium rale. pe.sonalor company o*n.d vohid€s or any oth€rcnauffeured vehi.l€, A.6ft,n6d.lionr .nd ra..l.. Meah are crtarged al S60.00 per day or $70.00 pel living accommodatio^s and meak wil b€ hvoiced. lnvoices day d6p6ndif,g on the area (See Business Rale Plan I and 2). ll Bn ovemight stay wi indude a cosl ls r€qured the arsromer is requred to.eimbuFe Huber Technology. lnc' for b.eaki n. Copies ol rcc€Flswilnotbe tumished unbss speofralt lodging cha€es. Hot€l roo.ns wil be booked oi a busitr€ss execrrlrve single requested. Ongrnal receipts cannol be provided. Receipts ror under 525.00 ocorpanc] basb. ennot be p.ovded. Us€ of p..sonal or co.npany oM€d vehides will b€ Vrr-trqrtfltoiL4ccdlllE The custofr€r ls rcsponsob lo pay any and mvdce at &e rate set by IRS mrhage regulatioas. al t tes, user lees or sp€cial ass€6srEnts. ll a vlsa or erorl p€rm[ ls raquned P&rn nt Al li.ld s€rvrce rnwices are In U.S. Cunency and aX p:ymenls belore depaning for an intemato.al ass'gnmenl. he fee wrll b€ charyed lo ine mLlst be in U.S. Oola6. Paunent 6 d!€ NET 30 OAYS hom the data cuslomer al aclual@st (induding any etped,Ung charges). orinvde. lv.dntl6. Par Hlber Tedndogy, lnc. s Iems and Condilions or Sale, Hub€r Purche CH.B- A purchas€ o.d€. ls rcquired BEFORE any fidd Tectnology, lnc. waranis Field S€Mce wolk pedo.med al sile. '&eacr' of Wananly"seryice arangements w(l b€ made. The purchase order s to be made oli dsims do not €nritle lie c1istomer to reluse paymeni for lield servEe work. lo l"luber Tachnology, lnc. and musl conlam lhe lo[Ning inlomalion:

HUBER TECHNOLOGY, lNC. MAXES NO OTHER WARRANTY, EXPRESS OR 1) Cuslom€''s nam6.2) conpany. 3) Ullng address, 1) daies ol IMPLIEO, WTH REGARD TO THE OESIGN, SALE. MERCHANTABILIry OR seruice, 5)type ol s€Mce rcquested (i.e. insiaflalion.

FTTNESS OF THE GOODS FORA PARTICULAR PURPoSE OR UsE ExcEPT AS commissioning, lrcubl€shooii.g, rlaining, etc.),6) sedalnumber EXPRESSLY SET FORTH lN HUBER TECHNOLOGY. INC. STERMSANO / modelnumb€r, 7) €qtlpmenl purcnase oder number. and 8) CONOITIONS. HUBER TECHNOLOGY, lNC. lS NOT SUSJECT TO ANY OTHER equiFnent tag numbeB. A 'cooliming-€opy" purcnase order must OBLIGATIONS OR LlaBlLlTlES ARISING OUT OF BREACH OF CONTRACT OR folow any p.eliminary ara.gemenis. Equrpmenl loelion rnduding WARRANry, TORI CLAMS INCLUOING NEGLIGENCE AND STRICT LlABlLfrY, city, state, dant sde, dir.clions to ihe s,le. a local contact and OR ANY oTUERTIIEORIES OF LAW. HUBER TECHNOLOGY, lNC. lS UNDER tdephone nomber musl abo be indud€d.

NO EVENT LIAaLE FOR ANY SPECIFIC, INOIRECT, INCIOENTAI OR 2) Arnended Purcbs€ Orders. An ame.ded PO is requted if s€rurc€s CONSEOUENTIAL LOSS. OAJ\IAGES, EXPENSE.INJURY. OISMEMBERMENT, are erlended beyo.d thc cost or ihe ongmalPO.ll0E SeNrce OR DEATH OF ANY KIND WHATSOEVER. Specialin i5 on sile and an amendmsnt is.eq!rcd. he PO mlst be SqEEqlJl|!|G=llIortilrlE oti.& Requ€sl,o' field s€N,c€ should b€ comdeled End slbrnrtted to Hub€r Ieci'nobgy. l.c belo.e f'e (t:de in wnhg (lelte.. far or e{ail) lo Hlbd T6ch.ology, lnc. al l€asl ten (10) Servic€ Sp€oalisl ca^ co.linue i,o.kr.g. rctung d6ys Frq !o the date lo. whrh seNr@s a.e ,eqlesred. Codimarim a.diabL Lr. any purchas€ order acrepted t!, HutEr Technology. lnc ot lhs sotuica wll be conveyed verbalv by Huber Tedrndog!. lnc in conjuncton *ith Fi€ld S€Mce $rort. shal be deemed to havo b€o. ld.urrnc.- AI Buber Technology, lnc' S.ryics Speoali6rs a.s insu.ed. Liab{ily execded, deliverod and accepl.d in lhe Slale of Norlh Carolina, USA and msuranc€ cediricares may be p.ovrden upon requesl by lhe cllstorner in oder to shall b€ govemed. conslrued and enlorced puEuant to tre laws of lh€ allow for suflicieni rirneforddment proc6sin0,lhe rcqu63l must b€ madeal Slale of Norlh Carclina, USA leasr seven (7) workiig days prior lo the dale of selvlc€s.

Hlber Tectnology,lnc. can not ofier lired lump sum conrracrs ro. Field Service actvrries. The dulation ot sile visilaiion is nellher under our dtect @ntrol nor i^iusncc, and as such we Bn only prcvlda estimatB olrime on-site lo afiecl the requared servic€ aclro.s. Fi€ld s€rvic€ puHished rat6 and lenms are valid through December 2025
HUAER T.dn&gy, lE
1(E9 A . PrlM, . O{E NC 2&17
Fhd (t04) ealro1o . F& ooa) ea*1@0 ' ha{lnhena . k hb..-r.h.obgy.6 a h.nbd ., rh. HuaERG.ouF
HUBER Technology, lnc HUEER IEEIIIEIEEE IYASTE WATER 5ol!t onq Off.r:

Date prinEd
Page:
c100071s
518t25
s (7)
Warranty and Returns Policy & lnstructions
Huber Technology, lnc. ("Hubef) wananties any original Huber part (mechanical or eleclrical) for a period ot:

A. Twetue (12) months from the date ol purchase and only when part(s) are installed by a Huber factory trained technician. Should the part(s) fail within the wananty period, a replacement shall be supdied at no cost to the owner ('Replacement Part")

1. Only valid i, the produd is operated in accr.dance with the manulacture/s instruclions.

2. The replacement pad(s) must not be modilied or changed in anyway.

3. The replacement part(s) musl be installed by a qualified person to the manufaclurer's specilications Or
B. Three (3) months from the date of purchase and/or installed by a non-Huber fac{ory trained technician.

1. Only valid if the product i$ operated in acclrdance with the manufactureis instruclions

2. The replacement part(s) must not be modiUed or changed in anyway3. The replacement part(s) must be installed by a qualified person to the manufacturer's specifications This warranty does not apply to any damage or defect arising out of any ofthe following circumstances ' Part(s) needing repair or replacemenl due to events or circumstances outside ol normal use and operation of the equipment.
' Pa.t(s) or components damaged due to power surges, shod circuits, loss ol power, lightning strikes, lire or water damage, vandalism, thelt, or any other causes outside of no.mal use and operalion ol the equipment or lhat would normalt be covered by casualty insurance on the equipment. . Damage or detects caused by neglecr, inconed application, abuse, or by accidental damage ol the parts or @mponents.
. Repair or replacement ot part(s) or components due to improper or negligent operation of the equipment. . Damaqe or detecls to the part(s), component(s), or equipment caused by the attempted repair by an unauthorized or unqualified person.

This warranty of original Huber Service parts does not include the labor to remove the defeclave part nor the labor to install the new part. All labor costs associated with lhe replacement ot the part is the respon3ibility ol the owner. The request for assislance of a cerlilled Huber technician is available upon the issuance of a purchase order by the owner. The fee lor the assistance of a Huber technician includes labor (billed at prevailing Huber Faeld Service Base Rates) plus associated expenses for travel to and from the jobsite.

Retum of New Wear or Spare Parts
a m.nb- oa rh. HUBER GTooF
All Huber parts warranties are non- transferable, and cannot be sold, assigned or transfered in any other way. . tury original Huber part(s) returned to Huber after a purchase order has been submitted is subjec{ to a flat t\f,enty percent (20%) restocking fee for each parl retumed. . The customer has up to thirty (30) days to return a part from the purchase order submittal date to Huber.

Retums wlll not be accepted pa8t thlrty (30) dayE.
. Part(s) must be new and never installed. Any andacation ol wear or installation, at Huber's sole discretion, may result in the part(s) being shipped back to owner, al the owner's cost, and no credit shall be issued. ' Ercoption:

The owner may exchange, withoul a restocking fee, if the incorrect part(s) is delivered and/or sold to the ,*",.ilTL""lffi.l[,*,
md. Oo4) 94t1010 . F& (704) sa91o2o . t!b.r(lahlg..i . e rEb.i-bd'hdosy.@m HUBER Technoloqy, lnc HUEER
-EEIIIEIEET WASTE WATER 5o lrr on5
Offer: C 1000719
Date pdnted: 518125
Pag6: 6 (7)
owner by a Huber team member. Huberwill ship the correct part(s) to the owner expeditiously. A refund will be issued to the owner upon Huber's receipt ofthe incorrect part(s). warehouse.

The customer may retum, without a restocking fee, any original Huber part(s) if said part(s) was sold as part of a complete rebuild and the Huber technician conduded the part(s) were not needed. The customer has thirty (30) days lrom the date the service was completed. Afler lhirty (30) days have expired, the normal Huber restocking fee shall apply.

HUSER T.chndogy, lnc,
lmg aid. Pdtw.y 'D.nv* NC 23037
Phon6 Ooa) 94910r0 . Fd O0,l) 9,191020 . [email protected] . w.hub.ri.dMdosy-@m a n.n6* ofrh. HUBER Group
HUBER Technology, lnc HUEER IErIITIEET WASTE WATER So ut ons Olleri
Date prlnted
Page:
c1000719
518125
7 11)
Warranty and Returns Policy & lnstructions
Retum of D.maged , Oefective hems
Contacl the Huber Technology Attermarket Sales Team and request a Retum Merchandise Authorization ('RMA") number. . Completely lill out the RMA form.
. lndude the completed RMA fom in the package along with the item(s) to be returned. . Write the RMA number conspicuously on the outside ol the package to ensure proper routing upon receipl by the Aftermarket Team.
. Ship the package to:
o o Huber Technology, lnc,
Aftemarket Sales and Service
1009 Airlio Parkway
Denver, NC 28037
Phone: 7O/+.874.E237 Fax 70,{.E96.2830 Email: [email protected] HUEGR Tcchndosy. |tu.
1009 Ai,rc Proay . o.tua, r{c 28037
Phm. (704) 94E1010 . Fd 00a) 9481@0 . h!b.r([email protected]. ,w-hob.rlochnololy.@ . ln the event of a damaged or defective part, the return process can olten be expedited by providing a digital image of the damage or delecl (along with a dear description of the problem) in an email to the Huber Aftermarket Team ("Aftermarket Team") at the following email address: returns@hhusa,net, The phone and fax numbers Ior Alterma.ket Ieam are: 704.990.2045; Fax: 704.896.2830.

Huber reserves the right to inspect in person even if a digital image is provided as outlined above. . lf the damage or defect cannol be verified over the phone or via email contact, the item may be required to be returned to Huber Technology, lnc. for inspection before a determination can be made as lo the state of the producl.
. The Aftermarket Team will validate the wananty claim for the deleclive part. . lf the Aftermarket Team determines that the part is under wananty and should be replaced, the Aftermarket Team will provide a Return Merchandise Authorization ("R[rA') number and a shipping address to the Customer for lhe return of the defective part. ' The Customer shall ship the part to the specilied address with the RMA number listed on the outside of the package.
. When the warranty part has been repaired (or replaced) by Huber, the parl will be shipped to the'shilto" address included in the RMA informalion provided by the Customer.

Return shippino cost
. ONLY in the event that an inconecl part is sold lo the Customer by a Huber team member, will Huber pay for shipping. The Customer will be provided with a prepaid return shipping label. . UNDER ALL OTHER CIRCUMSTANCES, the Customer retuming the part(s) is responsible for any freight costs incurred for returniog the part(s).
. UNDER NO CIRCUMSTANCE will Huber reimburse (or provide credit) lor return shipping costs incurred by the Customer.

How lo Reouesl an RMA {Return Merchandise Authorization) I
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SI]BMII'I1:I) BY
May 2ll. 2025
.lun. {. l0l5

IMPERIAL CITY COUNCIL

AGENDA ITEM
Agenda Item No.

COI JNCII A(-TIO\ (X
PURl.lC HEARIN(} REQUIRITD ( )
Rl_sot.uTloN ( )
I)ATE AC I IoN REQT IRI]D

ORDINANCE ISI READINC
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CITY CI-ERK'S INITIALS
SI]BJI.]CI I)ts( t lsstoNin (-fIoN
APPROVAI- oI] RESOT-UI'ION 2025.I6 ADOPTINC IIIE PROJIJC'I't-IST FOR T'ISCAL YI]AR 2025- 26 IT]NDED BY SBIRI]SoI,(;TION oIT IIIE CII'Y (.oINCIL ()IT IIIE CITY oI IMPERIAI,. CALIIoRNIA ADOP I ING A I-IS I ()I PROJI:('I S FOR I:ISCN L YEAR 2025-16 I:t]Nt)ED BY SI} I : THE ROA[) RIPAIR A:\II) ACCOI,NTABILI I'Y ACT OF 20I7,
I)I'IPARTMI,N I INVOI.VI:l): COMMLTNII Y DEVELOPMTINT DEPAR IMENT BACKCRoI JND/SUMMAItY
On April 28. 2017 thc Covemor signcd Senate Bill (SB) | (8eall. Chaprer 5. Statutcs of 2017). which is kno$n as the Road Repair and Accountabilit) Act of 2017 to address basic road maintenance. rehabilitation and critical salety needs on both the state highway and local strcets and road system. SR l: increascs per gallon lucl cxcise taxcs; increases dicscl fuel sales taxes and lehicle registration feesi and provides for inflationar,v adjustments to ta\ ratcs in future ycars.

A percenlagc ofthe Road Maintenancc and Rehabilitation Account {RMRA) funding will be apponioncd b! formula to eligible cities and counlies pursuant to Streets and llighuays Code (Stlc) Scction 2032(h) lor basic road maintenance. rehabilitation. and critical safety projects on thc local s(reets and roads system. The City ivill reccive $599,654 in RMRA funds lor FY 2025-26.

Prior to receiving RMRA lirnds from the Controllcr in a fiscal )'car. the Cil) must submit to the Commission a list of projects proposed to bc lunded $ith these funds as shown in Resolution 2025-16. l)lcase rctcr to ElLiEilj (RESOLIjTION NO. 2025-16) and Exhibit B (Projected FY2025-26 R€venues) attachcd herewilh l-or delails.

I)nrlcct Iist is as lbllows:

Project #l - 7'h, l0rh, & l{rh Str€et Rehrbilitation Project Project #2 - Old SR-86 Rehabilitation Project within City l,imits Project #3 - Aten Blvd. Rehabilitation Project between Old SR-86 and SPRR Tracks Project #{ - 'P" Strect Rehabilitation Phase I between Aten Blvd. and Roserito Drive Project #5 - Aten Blvd. Rehabilitation Project between SPRR Tracks & Clark Road Project *,6 - City Streets Rehabilitstior Project
l;lS( Al l\ll'.\( l: 5599.65{ in Slll R\,lRA funds ti)r I:Y 1025-16 ADMIN

SIJRVICES
SI(;N INITIAI,S iM5
S I ,\FF RI]('0\{\IE\ I).\ IIo\
Statlrecommcnds approval ofResolution 2025-16 adopting the proicct list lbr nscal )ear 2025-2026 l'undcd b) SB l: Thc Road Rcpair and Accounlabilil! Actoi20l7. l)l,PLINIIIALS
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MANACIiR'S ITECOMMIiNDATION :

RESOLUTION NO. 2025-I6
RESOLTITION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-2026 FUNDED BY SB l: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 20t7 WHEREAS, Senate Bill I (SB 1). the Road Repair and Accountability Act of 2017 (Chapter 5.

Statutes of20l7) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal lransportation funding shortfalls statewidel and WHEREAS. SB I includes accountability and transparency provisions that will ensure the residents ofthe C ity of Imperial are aware ofthe projects proposed for funding in our community and wh ich projects have been completed each fiscal year: and
WHEREAS, the City of Imperial must adopl by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB I, which must include a description and the location of each proposed project, a proposed schedule for the project's completion, and the estimated useful life ofthe improvement; and WHf,REAS, the City of Imperial. will receive an estimated $599.654 in RMRA funding in Fiscal Year 2025-2026 from SB I : and
WHEREAS, the funding from SB I will help the City of lmperial maintain major streets and roadways throughout the C iry" this year and several similar projects into the futurel and WHEREAS, without revenue from SB I , the City, would have otherwise been postponing or canceling projects throughout the community; and
WHEREAS, cities and counlies own and operate more than 8l percent of streets and roads in California. and from the moment we open our front door to drive lo work. bike to school, or walk to the bus slation, people are dependent upon a sale. reliable local transportation network: and WHEREAS, the local street and road system is also critical lor larm to markel needs interconnectivity, multimodal needs. and commerce: and
WHEREAS, the 2023 Califomia Statewide Local Streets and Roads Needs Assessment found that the City streets and roads are in very poor condition and this revenue will help us increase the overall qualily ofour road system and over the next decade will bring our streets and roads into excellent condition; and WHER-EAS, if the Legislature and Covemor failed to act, city streets and county roads would have continued to deteriorate, having many and varied negative impacts on our community: and WHEREAS, modernizing the local street and road system provides well-paying construction jobs and boosts local economies: and
WHEREAS, police, fire, and emergency medical services all need safe reliable roads to react quickly to emergency calls and a lew minutes ofdelay can be a matter ollile and death: and WHEREAS, maintaining and preserving the local street and road system in good condition will reduce drive times and traffic congestion, improve bicycle safety. and make the pedestrian experience safer and more appealing. which leads to reduce vehicle emissions helping the State achieve its air quality and greenhouse gas emissions reductions goals; and WHEREAS, restoring roads before they lail also reduces construction time which results in less air pollution from heavy equipment and less water pollution from site run-off: and WHERf,AS, the SB I project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure. and using cutting-edge technology. materials and practices, will have significant positive co-benefits statewide.
l. The foregoing recitals are true and correct
The follorving list of newly proposed projects will be funded in-part or solely with Fiscal Year 2025-2026 Road Maintenance and Rehabilitation Account revenues:
2 Project #l:

Location:

Description:

Estimated
Useful Life: l5-20 years
Anticipated
Year of
Construction: June 2025
Estimated
Useful Life:

Anticipated
7'h, 10'h, & 14th Street Rehabilitation Proiect
7'h, l0'h, & l4'r'Street between "C" Street and Old SR-86 Scope ofwork includes, but not limited to, pulverization ofexisting pavement and stabilization by mixing with the underlying materials and additives to create a stable, homogeneous base and repaving with minimum 3 inches ofhot-mix asphalt, as well as installation ofthermoplastic striping
Old SR-86 Rehabilitation Project within City Limits
OId SR-86 Rehabilitation Project between Ralph Road and Treshill Road Scope of work includes, but not limited to. grind & overlay northbound and southbound of Old SR-86. as rvell as installation ofthermo plastic striping l5-20 years
NOW, THEREFORE IT IS HEREBY RESOLVf,D, that the City Council of the City ollmperial does hereby resolve as follou's:

Project #2:

Location:

Description:

Year of
Construction: June2026
Project #3:

Location:

Description:

Useful Life:

Anticipated
Year of
Construction: June 2015
Project #4:

Location:

Description:

Useful Life:

Anticipated
Year of
Construction: June l0l5
Project #5:

Location:

Description:

Aten Blvd. Rehabilitation Project between Old SR-86 and SPRR Tracks Aten Blvd. between OId SR-86 and Southem Pacific Railroad Tracks Scope of work includes. but not limited to, grind & overlay eastbound and weslbound of Aten Blvd.. as well as installation ofthermoplastic striping I 5-20 years
"P" Street Rehabilitation Phase I between Aten Blvd. and Rosarito Drive "P" Street between Aten Blvd. and Rosarito Drive
Scope of rvork includes. but not Iimited to. grind & overlay nonhbound and southbound "P" Street, as well as installation ofthermoplastic striping l5-20 years
Useful Life:

Anticipated
Year of
Conslruction:

Project #6:

Location:

Description:

Useful Life:

Anticipated
Year of
Aten Blvd. Rehabilitation Project between SPRR Tracks & Clark Road Aten Blvd bet\ryeen Southem Pacific Railroad Tracks and Clark Road Scope of work includes. but not limited to, grind & overlay eastbound and westbound of Aten Blvd. as well as installation olthermoplastic striping l5-20 years
June 2026
City Streets Rehabilitation Project
Various slreel within City Limits bounded in the north by Ralph Road, in the south by Treshill Road, in the East by -P" Street and the west by Austin Road Asphalt roadway reconstruction. thermoplastic slriping, sidewalks, curb & gutters. cross gutter. handicap ramps & bike lanes
l5-20 years
Construction: .ltrne 2026
BE IT FURTHER RESOLVED. that failure to meet project delivery deadlines may be deemed as sufficient cause for the Senate Bill I (SBl) to terminate an agency's project and reprogram State funds as deemed necessary.

The City Attomey is authorized to make minor typographical changes to this Resolution that does not change the substance of this Resolution;
PASSED AND ADOPTED by the City of Imperial City Council during a regular meeting this 4tr'day of June.2025, by the lollowing vote:
.IAMES TI]CKER
Mayor
ATTEST:

KRISTINA SHIELDS
City Clerk

CERTIFICATION
l. Kristina Shields. City Clerk of the City ol'lmperial. Califomia. hereby certifo that the loregoing Resolulion No. 2025-16 was duly adopted at a meeting of the City Council of said City at its meeting held on the 4rh day of June, 2025.by the following vote. to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF. I have hereunto set my hand and affixed the official seal of the City ol Imperial, Califomia. this 4'h day of June, 2025 KRISTINA SHIELDS.

City Clerk
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