5.2 Federal Regulations and Guidance
The Federal Department of Housing and Urban Development (HUD) guidelines shape who can be served (income targeting), what rents can be charged (affordable rent setting), and how projects must be documented and delivered (federal compliance and reporting.
• The Federal government’s affordable housing framework via the U.S. Department of Housing and Urban Development (HUD) primarily affects Imperial housing development through (1) eligibility rules tied to HUD income limits, (2) rent restrictions and affordability periods, and (3) compliance requirements attached to federal funding sources.
• For local jurisdictions like Imperial, the most relevant HUD-connected capital sources are typically the HOME Investment Partnerships Program (HOME) and the Community Development Block Grant (CDBG) program which can be especially impactful when paired with other sources (e.g., using CDBG for infrastructure/utility upgrades or rehab programs that improve feasibility for infill housing and preservation projects).
• HUD’s rental assistance tools, especially Project-Based Vouchers (PBVs) and Project-Based Rental Assistance (PBRA), can be decisive for making affordable developments financially viable where achievable rents are low relative to construction costs.
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6. Regulatory Alignment and Gaps Analysis
The City of Imperial’s regulatory framework reflects intent and progress toward compliance with California housing mandates, but full alignment has not yet been achieved. Alignment is considered partial because, while certain state-required housing provisions are incorporated into local policy and practice, other elements of the Zoning Ordinance and development review process continue to rely on outdated standards or discretionary mechanisms that are inconsistent with current state law.
First, the City has made meaningful progress in areas such as Accessory Dwelling Units (ADUs) and density bonus implementation. ADUs are permitted in residential zones, and higher-density zoning districts (RC and RA) support multifamily development and the application of Density Bonus Law. These provisions indicate baseline compliance with state requirements and demonstrate the City’s willingness to facilitate housing production through zoning allowances and incentives.
However, partial alignment is evident because many of these state-mandated allowances are implemented within a broader zoning framework that still constrains feasibility. Density ceilings in residential zones—particularly the 30 du/ac maximum in the RA zone and 20 du/ac in the RC zone—may be insufficient to support lower-income housing at the densities assumed in the Housing Element. Height limits, parking requirements, and site development standards further limit the ability of projects to fully utilize density bonus incentives, resulting in functional constraints even where compliance exists on paper.
Additionally, ministerial approval pathways required under state law are not consistently reflected across the Zoning Ordinance. While some housing types are permitted by right, others, particularly certain multifamily or special-needs housing developments, may still be subject to discretionary approvals such as Conditional Use Permits or site plan review. These discretionary processes introduce uncertainty and delay that conflict with state mandates favoring objective, ministerial review for qualifying housing projects.
The adopted 2021–2029 Housing Element Update acknowledges these gaps by identifying the need for future zoning amendments, procedural updates, and streamlining actions to ensure consistency with evolving state housing law. The existence of these planned actions confirms that the City recognizes areas where local regulations lag behind state requirements, reinforcing the conclusion that alignment is ongoing rather than complete.
In summary, Imperial’s regulatory framework reflects partial alignment because:
• The City permits key housing types and incentives required by state law, but • Development standards and approval processes still limit feasibility and predictability, and • Additional zoning and procedural updates are necessary to fully implement ministerial approval, objective standards, and housing capacity assumptions required under state mandates. • Areas of misalignment or regulatory conflict
• Implications for affordable housing delivery
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7. Identification of Barriers and Development Delays
Based on city document research and stakeholder input, this section details the principal procedural and operational findings that explain recurring development delays within the City’s permitting and review processes.
Permitting delays are driven primarily by unclear upfront guidance and fragmented review workflows, not regulatory standards, resulting in incomplete submittals, repeated corrections, manual coordination (especially with Fire), and longer, less predictable approval timelines that increase staff workload and project costs.
The following table summarizes common regulatory and procedural barriers, associated permitting inefficiencies, and their cumulative impacts on timelines and costs, as described by current city staff members and the Imperial County Fire Department (ICFD).
Common Regulatory & Procedural
Barriers
Permitting & Approval Process
Inefficiencies
Cumulative Impacts on Project
Timelines & Costs
Regulations are not viewed as the
main barrier; delays are driven more
by process clarity and submittal
quality than by the underlying code
requirements
Fragmented review workflow:
applications are entered into the City
system and routed internally, but
some reviews require additional
manual coordination.
Incomplete submittals extend
timelines across all departments,
triggering iterative correction cycles
and resubmittals.
Applicants often don’t understand
what permit is needed or what
triggers additional permits/reviews
(e.g., engineering, grading/fire)
County Fire reviews occur outside the
City’s permitting platform (email/PDF),
creating an external, non-integrated
workflow.
Email-based, non-integrated fire
review can become the critical path,
lengthening overall permit issuance
time.
Lack of standardized, public-facing
checklists for common project types
(e.g., patios, room additions, ADUs;
grading, encroachment, civil
improvements; fire plan
requirements)
Heavy reliance on email contributes to
tracking problems and version-control
issues for plans and comments.
Manual tracking and redundant
communication add “hidden” duration
(waiting for confirmations, re-sending
plans, reconciling versions, ensuring
conditions are communicated).
Incomplete/insufficient site plans are
common, including missing
dimensions, scale, and essential
details, often tied to limited applicant
capability or understanding.
System functionality gaps (e.g.,
comments not consistently
bundled/attached and conditions not
reliably carried forward), requiring
manual follow-up.
Greater uncertainty and reduced
predictability for applicants and
staff—stakeholders emphasized
predictability as a priority over speed.
Hand-drawn plans are accepted,
which can increase clarification needs
and correction cycles when basic
elements are missing (foundation,
framing, MEP, site plan details)
Redundant internal steps (e.g.,
reviewers separately notifying counter
staff after completing reviews)
increase handoffs and delay risk.
Increased staff workload and
opportunity cost, as time is diverted
from substantive review to
troubleshooting, applicant coaching,
and repeated follow-ups.
Applicants face practical “how-to”
barriers (how to prepare a site plan,
where to get required documents,
which professional to contact, who in
the City to talk to).
Prioritization pressures: engineering
review timing varies due to emergency
utility work and urgent safety-driven
projects, affecting predictable
throughput.
Higher applicant carrying costs and
soft costs associated with prolonged
approvals (extended project schedules
driven by corrections and review
delays).
Access and usability constraints for
electronic submittals, especially for
older residents or applicants without
High staff time spent on applicant
assistance (particularly for
homeowners/non-professional
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reliable email access, create
procedural friction.
applicants), making intake functional
but staff-intensive
Fire review is frequently the longest
due to both incomplete submittals
and the Fire Department’s regional
workload across jurisdictions.
The following table synthesizes regulatory and procedural issues identified by representatives from the Imperial Valley Housing Authority (IVHA) outlining related process inefficiencies and their potential cumulative effects on housing project timelines, coordination, and financial feasibility.
Upstream Coordination & Policy
Constraints
Process Gaps & Coordination
Challenges
Implications for Project Feasibility,
Timing & Predictability
Overall, IVHA participants did not
identify City entitlement or permit
review timelines as a primary
constraint on recent Imperial
The primary gap identified was not
review speed, but the absence of a
simplified, public-facing roadmap
explaining how projects move from
concept to occupancy.
Streamlined guidance and clearer
process documentation represent the
greatest opportunity to reduce
avoidable delays for IVHA-supported
projects.
IVHA typically engages in projects as a
funding or subsidy partner rather than
a development lead, limiting
Limited direct interaction with City
review processes means IVHA insights
are often relayed indirectly through
sponsors or developers rather than
through a consistent coordination
channel.
Reduced opportunity to identify
process improvements early or
transfer lessons learned consistently
across projects, particularly when
sponsors vary.
Affordable housing projects supported
by IVHA are often subject to layered
funding requirements
Misalignment between multiple
funding program requirements can
create administrative complexity and
timing challenges that extend beyond
City review processes.
Schedule risk is concentrated around
funding coordination and close-out,
which can delay occupancy or project
activation even after construction
completion.
Stakeholders emphasized the need for
clear, front-loaded guidance on
approval sequencing
Without a documented, step-by-step
process map, sponsors may encounter
late-stage requirements or misjudge
prerequisite approvals.
Increased risk of rework, soft-cost
escalation, and schedule extensions;
predictability was consistently
identified as more valuable than faster
review.
IVHA stakeholders noted uncertainty
around the availability and use of
minor administrative relief tools (e.g.,
small deviations
Lack of clarity regarding when
administrative relief may be available
versus when a formal variance is
required can lead to incorrect or
conservative application strategies.
Minor design constraints may escalate
into avoidable delays or discretionary
review pathways, affecting feasibility
without materially improving
outcomes.
Pre-application and recurring
coordination meetings were viewed as
generally beneficial,
Where used, recurring coordination
improves alignment among agencies
and partners; where absent,
coordination tends to be ad hoc and
reactive.
Structured early coordination reduces
downstream surprises and helps
stabilize schedules across planning,
construction, and lease-up phases.
Fee timing and payment deferral of
certain City fees
When fee timing policies are unclear
or addressed late, sponsors may face
uncertainty in cash-flow planning and
financing assumptions.
Greater clarity around fee timing can
improve financial feasibility and
competitiveness of affordable projects
without reducing City oversight or
revenue certainty.
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The following table synthesizes regulatory and procedural issues identified by private developers including Pacific West Development, highlighting process inefficiencies and their cumulative effects on project timelines, coordination, and development feasibility.
Developer-Identified Process and
Coordination Challenges
Permitting and Approval
Workflow Limitations
Cumulative Effects on Project
Schedules and Cost
For new projects, early entitlement
and planning processes are perceived
as slow moving, with limited follow-up
or urgency.
Review pathways for entitlements and
early approvals lack momentum and
consistent status updates, resulting in
avoidable idle time between steps.
Longer pre-construction durations
increase carrying costs and create
scheduling uncertainty that affects
financing and delivery.
Limited clarity on entitlement steps
and what the realistic timeline will be.
Inadequate upfront guidance and
weak expectation-setting contribute
to misaligned schedules and repeated
follow-ups by applicants to
understand where items sit.
Reduced predictability undermines
planning for consultants, contractors,
and capital partners; timeline risk
increases
Plan check durations regularly exceed
what is communicated or anticipated.
Plan checks extend beyond stated
timeframes with limited proactive
communication; review cycles become
longer and harder to manage.
Delays add direct soft costs (extended
consultant time) and indirect costs
(construction escalation and financing
impacts)
Difficulty obtaining timely responses
from City staff via email/phone/text.
Communication latency becomes a
functional bottleneck—questions,
clarifications, and next-step
confirmations sit unresolved for
extended periods.
Projects stall and decision-making
slows, increasing developer time and
cost exposure; respondent noted
“tons of money” lost due to delays.
Projects tend to stall at entitlements,
plan check, and Planning
Commission/City Council approvals,
especially when schedules shift.
Approval sequencing feels drawn out
and subject to shifting timing; delays
compound when downstream steps
depend on upstream
hearings/reviews.
Extended approval schedules increase
holding costs and complicate financing
coordination and construction start
timing.
Desire for more realistic timing
expectations, not optimistic targets
that aren’t met.
Lack of credible schedule
commitments creates repeated status
requests and re-planning across
teams.
Predictability improvements would
reduce risk; developer prioritizes
knowing actual durations over
nominal speed.
Housing projects face heightened
exposure to long or uncertain
approvals.
When approvals stretch, housing
underwriting and coordination with
lenders/investors becomes more
difficult due to changing timelines and
assumptions.
Increased holding/financing costs and
elevated project risk; delays can
materially affect feasibility.
Third-party plan checking
performance is viewed as a lever for
improvement of timeframes and
accuracy.
Weak accountability for consultant
plan check turnaround and comment
quality can increase cycles and
rework.
Longer correction cycles increase soft
costs and delay permit issuance;
uncertainty ripples into construction
scheduling.
Need for clearer points of contact and
improved developer–City
coordination.
Without defined communication
norms and escalation paths, issues
linger and become schedule drivers.
Stronger coordination reduces
avoidable stalls and helps stabilize
project delivery timelines.
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City of Imperial - Community Development Permit Streamlining
PERMIT STREAMLINING AND OPERATIONAL RECOMMENDATIONS
REPORT
1. Purpose of Recommendations
This section offers practical, implementation-level guidance to help the City of Imperial streamline zoning, permitting, entitlement, and review procedures in accordance with current California housing law. The recommendations are designed not only to reduce barriers to affordable housing production, but also to enhance efficiency across related areas such as entitlement processes, user guides, general plan and housing element updates, and website improvements. Each recommendation is actionable for City staff and intended for use in ordinance revisions, administrative procedures, and staff guidance, with the overarching goal of making processes easier for both the public and staff and supporting the City’s efforts to accelerate and simplify all steps involved in housing and development review.
Each recommendation is structured to answer four questions:
1. What is the City doing today?
2. What does state law or guidance require instead?
3. What exactly must change in the Municipal Code or procedures?
4. How should staff implement and administer the change? GHD I City of Imperial I Permit Streamlining - Permit Streamlining and Operational Recommendations Report 23
2. Streamlining and State Law Framework
California housing law requires cities to remove discretionary barriers, rely on objective standards, and process qualifying housing projects ministerially. Where local requirements conflict with state law, state law preempts the local requirement.
At a minimum, City processes should ensure that qualifying projects are:
• Reviewed and approved without conditional use permits, rezones, or public hearings when state law requires ministerial processing.
• Evaluated only against objective planning and design standards. • Processed within the applicable statutory timelines and with clear, early eligibility determinations. • Provided a written, objective basis for any denial or modification, consistent with state law limitations.
Table 2-1. Housing Processing Pathways (Ministerial vs. Discretionary) Project Type Approval Type Key City Actions Common Pitfalls to Avoid ADU / JADU Ministerial
(Administrative)
• Use a dedicated checklist
• Confirm objective standards
• Issue decision within the
statutory review window
• Cannot require hearings
• Do not require CUPs, owneroccupancy, or subjective
findings
SB 9 Duplex /
Urban Lot Split
Ministerial
(Administrative)
• Confirm eligibility using an
objective checklist
• Apply only objective
standards
• Process subdivision
ministerially for qualifying
splits
• Do not apply tentative
map/hearing requirements to
qualifying splits
• Avoid subjective “character”
findings
SB 35 / SB 423
Eligible
Multifamily
Ministerial
(Streamlined)
• Make early eligibility
determination
• Limit review to objective
standards
• Follow statutory timelines
• Avoid discretionary design
review
• Do not require CUPs, rezones,
overlays, or hearings
• Do not apply subjective design
language
Standard
Multifamily (Not
StateStreamlined)
Local Process (As
Allowed)
• Use objective standards
where possible
• Minimize hearings
• Consolidate review steps
• Provide clear submittal
guidance
• Avoid redundant review cycles
driven by unclear checklists and
fragmented comments.
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3. Recommendations for Updating City Policy Documents: 1992 General Plan, 2021-2029 Housing Element, and Downtown Imperial Redevelopment Master Plan & Design Guidelines
Local policy documents must reinforce, rather than undermine, the City’s zoning and permitting framework. It is our professional opinion that the 1992 General Plan, the 2021-2029 Housing Element, and Downtown Imperial Redevelopment Master Plan & Design Guidelines should be updated to remove subjective policies that conflict with State housing law and to clearly support ministerial approval pathways, especially for infill and affordable residential development, where required.
3.1 General Plan (Land Use and Housing Elements)
Current Condition: The City of Imperial’s General Plan includes policies such as “Preserve community character through design review” and “Promote neighborhood compatibility for new housing developments.” While these policies aim to maintain local standards, they can introduce subjective criteria that may conflict with State requirements for ministerial approval and streamlining of residential development applications. For example, the Land Use Element requires new multifamily projects to “blend with existing architectural styles,” which is interpreted and determined via a discretionary review.
What State Law Requires / Allows: State law, specifically Government Code §§ 65583, 65583.2, 65589.5, and 65913.4, require that housing projects qualifying for streamlining (such as under Senate Bill SB 35 and SB 423) must be reviewed ministerially, using only objective standards. Subjective policies or discretionary findings, like those in Imperial’s General Plan related to compatibility or architectural blending, cannot be applied to qualifying projects. Statutory preemption further requires that local plans defer to State housing law where conflicts arise (CA Gov. Code § 65589.5, subd. (j)).
What to Change: To streamline permitting and further compliance with State law, it is recommended that the City revise General Plan policies as follows:
• Amend the policy “Preserve community character through design review” to specify that, for qualifying housing projects under SB 35 and SB 423, approval shall be ministerial (Gov. Code § 65913.4) and not subject to discretionary findings.
• Clarify that policies such as “Promote neighborhood compatibility” and “Blend with existing architectural styles” do not apply to streamlining-eligible housing approvals, consistent with the requirements of Gov. Code §§ 65583 and 65589.5.
• Add explicit language acknowledging preemption by State housing law where General Plan policies conflict with statutory requirements for streamlining (Gov. Code § 65589.5, subd. (j)).
How to Implement:
• Prepare targeted amendments to the General Plan’s Land Use and Housing Elements, updating language in sections such as “Housing Goals and Policies” and “Neighborhood Design Standards” GHD I City of Imperial I Permit Streamlining - Permit Streamlining and Operational Recommendations Report 25
to ensure consistency with State law (Gov. Code §§ 65583 and 65913.4) and concurrent zoning code updates.
• Include annotations in the General Plan indicating which policies (e.g., “design review”) apply only to discretionary projects, not to projects streamlined under SB 35, SB 423, or similar statutes. • Provide staff guidance by linking updated General Plan policies to specific permitting pathways, with clear examples, such as “ministerial review for SB 35-eligible multifamily” versus “discretionary review for custom single-family homes,” and reference corresponding government codes and streamlining bills.
3.2 2021-2029 Housing Element
Current Condition: The City’s adopted 2021-2029 Housing Element Update identifies housing needs, site inventory capacity, and implementation programs; however, it does not always clearly connect these commitments to day-to-day permitting and plan review practices. As a result, assumed development capacity may be constrained by discretionary processes or subjective interpretation.
What State Law Requires/Allows: Housing Elements must be internally consistent with zoning and permitting practices and rely on realistic, achievable development capacity. Jurisdictions must remove governmental constraints to housing production and implement Housing Element programs in practice.
Failure to do so may jeopardize eligibility for streamlining laws such as SB 35 and SB 423 (Gov. Code §§ 65583, 65583.2, 65589.5, 65913.4).
What to Change:
• Update Housing Element implementation programs (including but not limited to Program 7:
Zoning Ordinance) to explicitly commit the City of Imperial to ministerial review for qualifying housing projects, reliance on objective standards, and early eligibility determinations as required by SB 35, SB 423, and Gov. Code § 65913.4.
• Clarify that zoning and permitting practices will not impose discretionary barriers inconsistent with Housing Element assumptions, ensuring compliance with Gov. Code §§ 65583, 65589.5. • Align Housing Element policies with CEQA exemptions and ministerial approvals available under State law, referencing AB 1515 and Gov. Code § 65589.5. • Add explicit language acknowledging state preemption where General Plan policies conflict with statutory requirements for streamlining and housing production (Gov. Code § 65589.5, subd. (j)).
How to Implement:
• Revise Housing Element program language to reference specific implementing ordinances and administrative procedures, such as adopting a checklist for SB 35/SB 423 eligibility (Gov. Code § 65913.4).
• Cross-reference Housing Element sites with applicable ministerial approval pathways, ensuring that projects meeting objective standards are not subject to discretionary review (Gov. Code §§ 65583, 65589.5).
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• Track and report implementation outcomes through annual Housing Element progress reporting, as required by Gov. Code § 65400.
• Provide staff guidance linking updated Housing Element policies to specific permitting pathways, with clear examples such as "ministerial review for SB 35-eligible multifamily" versus "discretionary review for custom single-family homes," and reference corresponding government codes and streamlining bills.
3.3 Downtown Imperial Redevelopment Master Plan & Design Guidelines Current Condition: The Downtown Imperial Redevelopment Master Plan & Design Guidelines emphasizes placemaking, design quality, and character-based goals. Many policies rely on qualitative guidance or discretionary review, which may conflict with State housing streamlining requirements when applied to residential or mixed-use housing projects.
What State Law Requires / Allows: For housing projects subject to State streamlining statutes, cities must apply only objective standards and may not impose discretionary design review or additional approvals.
Downtown revitalization policies must be administered consistently with the Housing Accountability Act and applicable streamlining laws (Gov. Code §§ 65589.5, 65913.4, 65852.21; SB 35; SB 423; AB 1515).
SAMPLE OBJECTIVE STANDARD: For new multi-family buildings that directly face an incompatible use(s), an upper story setback (or stepback) of 5 feet from side above first floor shall be maintained.
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What to Change (Streamlining Recommendations): To align the Downtown Imperial Redevelopment Master Plan & Design Guidelines with State law and streamline housing approvals, the following specific recommendations are proposed:
• Convert all qualitative or discretionary design policies in the Downtown Imperial Redevelopment Master Plan & Design Guidelines into clear, measurable, and objective development standards for multifamily residential and residential mixed-use projects. This ensures compliance with SB 35, SB 423, and Gov. Code §§ 65589.5, 65913.4, which require objective standards for ministerial review.
• Clarify that discretionary design review, special overlays, or master plan approvals do not apply to ministerial housing projects that qualify for streamlining under SB 35, SB 423, or Gov. Code § 65913.4.
• Reference relevant Public Resources Code (PRC) sections regarding CEQA exemptions for qualifying infill and affordable housing projects, such as PRC § 21080(b)(1) and PRC § 21099(d), to facilitate streamlined environmental review where applicable.
How to Implement:
• Update the Downtown Imperial Redevelopment Master Plan & Design Guidelines concurrently with zoning code and design standards amendments to ensure all standards for housing are objective and consistent with State streamlining statutes (SB 35, SB 423, Gov. Code §§ 65589.5, 65913.4, 65852.21).
• Create an "Objective Downtown Standards Appendix" that can be applied at permit intake for qualifying housing projects, laying out all measurable criteria required by State law. • Train staff to distinguish between discretionary design guidance (not applicable to streamlined housing) and objective standards (which must be used for qualifying projects) and provide permitting checklists referencing SB 35/SB 423 eligibility and applicable Government and Public Resources Code sections.
• Regularly (annual) review and update the Downtown Imperial Redevelopment Master Plan & Design Guidelines to maintain consistency with any future changes to State streamlining laws or relevant Assembly and Senate bills.
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4. Detailed Zoning and Regulatory Recommendations
4.1 Residential Development Standards
Current Condition: Base zoning regulations can prevent affordable and mixed-income residential projects from achieving feasible unit counts, even when incentives such as density bonuses are achievable.
What State Law / Policy Intent Requires: California housing law requires that local zoning standards, including density and height limits, not preclude development capacity assumed in the adopted Housing Element. Jurisdictions may not apply standards that reduce density, height, or unit yield for qualifying GHD I City of Imperial I Permit Streamlining - Permit Streamlining and Operational Recommendations Report 29
housing projects in a manner that conflicts with Housing Element assumptions or State streamlining laws (Gov. Code §§ 65583.2, 65589.5, 65915).
What to Change (Ordinance Updates):
• Increase base density ranges in multifamily zones to better align with Housing Element capacity assumptions. Consider increasing maximum densities to approximately 35 units per acre in the RC zone and 55 units per acre in the RA zone, as current setback, parking, and height standards routinely reduce achievable densities below those assumed in the 2021–2029 Housing Element.
Additionally, Section 24.03.120 of the Imperial Zoning Code requires discretionary approval for densities above the minimum, a provision that is inconsistent with State law when applied to qualifying affordable housing projects and should be modified or eliminated. • Allow additional height where projects include deed-restricted affordable units and/or qualify for density bonus concessions. The current 2-story or 35-foot maximum building height limit forces projects to spread horizontally, which may conflict with setbacks and on‑site infrastructure requirements. Allowing modest additional height (e.g., up to 3-stories in the RA zone, similar to the Worthington Square Apartments and Imperial Senior Village Apartments) enables vertical stacking of units on already serviced sites, increasing yield without expanding building footprint or requiring zoning incentives.
• Convert minimum setbacks for multifamily residential and residential mixed‑use projects to maximums. Consider establishing a maximum interior side yard setback of 5 feet and a maximum rear yard setback of 10 feet, while allowing zero lot‑line setbacks for qualifying multifamily residential and residential mixed‑use buildings. Shifting to maximum setbacks increases buildable area and improves site layout efficiency while maintaining objective, clear, and predictable development standards.
How to Implement (Administrative Steps):
• Train staff on applying objective standards consistently and documenting compliance in staff notes.
• Consider creating a one-page “Density/Height Quick Reference” for staff and applicants describing base allowances and when bonus/height increases apply.
4.2 Remove Conditional Use Permit (CUP) Requirements for Housing Where State Law Requires Ministerial Approval
Current Condition: Housing types that are otherwise consistent with residential zoning may still be routed into discretionary approvals (e.g., CUPs or similar entitlements), which may create delays and legal risks when state law requires ministerial processing.
What State Law Requires: State law prohibits cities from requiring discretionary entitlements, including conditional use permits or similar approvals, for housing developments such as Group Residential Living homes and Supportive or Transitional housing, that may qualify for ministerial processing under State GHD I City of Imperial I Permit Streamlining - Permit Streamlining and Operational Recommendations Report 30
statutes. Such projects must be approved based solely on compliance with objective standards (Gov. Code §§ 65589.5, 65913.4, 65852.21).
What to Change (Ordinance Updates):
• Revise zoning use tables so multifamily, supportive housing (AB 2162), and other qualifying residential uses are “Permitted by Right” in applicable zones, in compliance with State law. • Delete or limit subjective CUP findings that rely on “compatibility,” “harmony,” or “neighborhood character” for housing projects.
• Add a clear rule: “Housing projects that comply with applicable objective standards shall be approved.”
How to Implement (Administrative Steps):
• Create a staff-facing “Ministerial vs. Discretionary” decision tree that identifies when CUPs are prohibited.
• Update application intake forms and checklists so applicants are routed correctly on Day one. • Bundle interdepartmental comments.
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4.3 Adopt a Fully Compliant Accessory Dwelling Unit (ADU)/Junior Accessory Dwelling Unit (JADU) Ordinance and Eliminate Discretionary ADU Approvals
Current Condition: ADUs (or Second Single Family Dwelling with a Kitchen, as currently identified in Section 24.03.110 of the Imperial Zoning Code) are regulated under outdated classifications that require discretionary permits, impose owner-occupancy, or set size limits that are not compliance with State law.
These provisions create confusion and may suppress ADU production.
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What State Law Requires: ADUs and JADUs must be approved ministerially, without discretionary review or hearings, and local regulations must meet or exceed State-mandated minimum allowances for unit size, setbacks, parking, and owner-occupancy restrictions (Gov. Code §§ 65852.2, 65852.22). Additionally, cities must develop a program for the preapproval of ADU plans, pursuant to Gov. Code § 65852.27.
What to Change (Ordinance Updates):
• Repeal outdated “Second Single Family Dwelling with a Kitchen” provisions and adopt a standalone ADU/JADU section aligned with state requirements. • Allow ADU/JADU development by-right in all residential zones and in other zones where residential uses are allowed.
• Remove owner-occupancy requirements and discretionary permit triggers. • Align ADU size and parking standards with State minimums and exemptions; codify the statutory review timeframe.
How to Implement (Administrative Steps):
• Publish an ADU/JADU submittal checklist with minimum plan requirements (site plan, setbacks, utility connections, and objective design standards).
• Create pre-approved plan templates or example site plan sheets for homeowners to reduce incomplete submittals, pursuant to State law (Gov. Code § 65852.27). • Consider establishing an expediated review process, including issuance of one consolidated comment letter per review, for ADU/JADU construction documents.
4.4 Establish a Ministerial SB 9 (Duplex/Urban Lot Split) Process That Avoids Subdivision Hearings Current Condition: Local subdivision procedures described in Chapter 20-Subdivision of the Imperial City Code may still rely on tentative maps, discretionary findings, and public hearings. For Senate Bill SB 9- eligible projects, these discretionary steps cannot be applied.
What State Law Requires: SB 9 requires ministerial approval of qualifying duplex developments and urban lot splits. Cities may apply only objective zoning and design standards and may not require discretionary subdivision maps, findings, or public hearings for qualifying projects, pursuant to State law (Gov. Code § 65852.21).
What to Change (Ordinance Updates):
• Add an SB 9 subsection to Chapter 20-Subdivision of the Imperial City Code specifying ministerial processing for qualifying lot splits.
• Remove or bypass discretionary map findings and public hearing requirements for SB 9 lot splits. • Adopt objective SB 9 design standards (e.g., setbacks, height, lot coverage) that can be checked ministerially.
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How to Implement (Administrative Steps):
• Create an SB 9 eligibility checklist for intake (objective items only). • Develop a standard conditions template for SB 9 approvals to ensure consistency. • Coordinate City engineering review early to confirm infrastructure and utility connections without creating new discretionary triggers.
4.5 Align Parking Standards with State Streamlining Requirements Current Condition: Parking requirements can materially reduce feasible unit yield and increase construction cost. Where State law caps or reduces parking, local standards should not be applied in a way that conflicts with State limits.
What State Law Requires: State law limits local parking requirements for certain housing developments, including affordable housing, ADUs, and projects located near transit. Cities may not impose parking standards that exceed State limits for qualifying projects (Gov. Code §§ 65915, 65852.2; 65913.4).
What to Change (Ordinance Updates):
• Establish parking maximums in the RC and RA zones to better support residential and affordable housing development. Consider capping parking at 1 space/unit, allowing 0.5 space/unit for affordable or studio units, and permitting tandem parking configurations where appropriate.
Parking maximums help reduce development costs, improve site efficiency, and better align parking supply with actual residential demand while maintaining clear, objective standards. • Add a clear “State parking limits apply” provision for ministerial projects where applicable. • Create objective, location-based parking reductions (e.g., near transit or in infill contexts) consistent with State law direction.
How to Implement (Administrative Steps):
• Consider adding a parking-limits screening step to the intake checklist for ADUs, SB 9, and SB 35 pathways.
• Consider providing City staff with a standard memo template documenting which parking rule set applies and why.
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4.6 Remove Local “Conflict” and “Ambiguity” Provisions That Create Discretionary Chokepoints Current Condition: Local code provisions under Section 24.01-General Provision of the Imperial Zoning Code addressing conflicts among ordinances or ambiguity resolution may be applied in a way that routes housing projects into discretionary decision-making.
What State Law Requires: Where local ordinances conflict with State housing law, State law preempts the local provision. Jurisdictions may not use ambiguity or conflict-resolution provisions to impose discretionary review or delay ministerial housing approvals (Gov. Code §§ 65589.5, 65913.4).
What to Change (Ordinance Updates):
• Amend conflict/ambiguity clauses under Section 24.01-General Provision of the Imperial Zoning Code to explicitly state that State housing law controls where applicable. • Prohibit the use of ambiguity resolution to require Planning Commission/City Council action for ministerial housing pathways.
• Require staff to interpret unclear standards in a manner consistent with state streamlining requirements and objective review.
How to Implement (Administrative Steps):
• Escalate true/verifiable conflicts to the City Attorney for rapid interpretation without stopping statutory timelines.
• Document interpretations in a consistent written format to support predictability and defensibility.
• Consider creating an internal “Housing Law Preemption” reference sheet for planners and plan check staff.
4.7 Operationalize CEQA Streamlining and Exemptions for Housing Current Condition: Housing projects may be processed through CEQA pathways even when exemptions or streamlining provisions could apply, increasing time and uncertainty.
What State Law Requires / Allows: Ministerial housing approvals are not subject to CEQA. In addition, qualifying infill housing developments may be eligible for statutory or categorical exemptions or GHD I City of Imperial I Permit Streamlining - Permit Streamlining and Operational Recommendations Report 35
streamlined environmental review, and cities may not require environmental analysis where CEQA does not apply (Public Resources Code §§ 21080, 21159.21).
What to Change (Procedures and Guidance):
• Create a CEQA housing screening checklist to identify when CEQA does not apply (ministerial) versus when exemptions/streamlining may apply.
• Consider standardizing documentation for commonly used exemptions (e.g., infill categorical exemption) when applicable.
• Ensure City staff do not require CEQA documentation for pathways that are ministerial by statute.
How to Implement (Administrative Steps):
• Coordinate early with City Engineering/Public Works to identify and mitigate common “significant impact” triggers that could jeopardize exemption use.
• Consider creating standard templates for exemption findings and supporting documentation checklists.
4.8 Create an Affordable Housing Review Track (Plan Check, Fees, and Predictable Timelines) Current Condition: Affordable housing projects can experience extended plan-check cycles, multiple correction rounds, and carrying costs. Fee deferrals may be available but are applied inconsistently.
What State Law Requires/Allows: California law requires jurisdictions to remove governmental constraints to affordable housing development and implement programs identified in the Housing Element. Delays or inconsistent application of review procedures may constitute a governmental constraint (Gov. Code §§ 65583(c), 65589.5).
What to Change (Program and Procedure Updates):
• Establish a defined affordable housing intake and review track with predictable review timelines and a single point of contact.
• Codify objective eligibility for fee deferrals/reductions where feasible (or adopt an administrative policy that standardizes decisions).
How to Implement (Administrative Steps):
• Adopt an ‘Affordable Housing Intake Form’ identifying funding type, affordability levels, and applicable streamlining pathway.
• Consider tracking affordable housing review performance (days to completeness, days per review cycle) to identify bottlenecks
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5. Detailed Permitting and Process Recommendations
5.1 Publish Standardized Checklists and Minimum Submittal Standards Current Condition: Per feedback from frontline City staffers and plan reviewers, applicants frequently submit incomplete plans for ADUs, small multifamily projects, and room additions. The City does not currently provide standardized, public-facing checklists that clearly define required permits, minimum plan contents, or when engineering or fire review is triggered. As a result, City staff spendssignificant time on coaching and re-reviews.
What State Law Requires/Allows: The Permit Streamlining Act requires jurisdictions to clearly identify required application materials and determine project completeness within statutory timeframes.
Incomplete or unclear requirements may not be used to delay housing approvals (Gov. Code §§ 65920– 65964.5).
What to Change: Publish public-facing checklists for common project types (ADUs, room additions, multifamily, grading, encroachment, fire).
• Define minimum site plan requirements (dimensions, scale, setbacks, utilities, drainage features) and provide examples.
• Create easy-to-use visually attractive guides that explain which permits are needed and what triggers engineering/fire review.
How to Implement:
• Develop checklists as fillable PDFs and mirror them online and at the permit counter. • Require City staff to review checklists with applicants at submittal to reduce back-and-forth. • Establish a minimum acceptable standard and a simple template sheet for hand-drawn plans.
5.2 Integrate County Fire Review Into the City’s Workflow Current Condition: According to representatives from the Imperial County Fire Department, fire site plan review is conducted largely outside the City’s main workflow and is often coordinated via email or transmitted via flash drives. Fire Department comments are not consistently bundled with City comments, making fire review the longest and least predictable phase of permitting.
What State Law Requires/Allows: Cities must process housing permits within statutory timelines and may not delay approvals through fragmented or sequential departmental review processes. Required conditions must be imposed objectively and within mandated review periods (Gov. Code §§ 65950–65957, 65589.5).
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What to Change:
• Adopt a fire site plan review submittal checklist and require it at intake for projects that trigger fire review.
• Create a single City tracking method for fire comments and conditions to avoid email-only workflows and version confusion.
• Establish expected turnaround targets and communicate them to applicants.
How to Implement:
• Bundle Fire Department comments with City comments into one consolidated correction letter per cycle.
• Consider assigning a dedicated staff coordinator responsible for transmitting complete packages and receiving consolidated fire comments.
• Consider using a standard naming convention for plan sets (date/version) to reduce resubmittal confusion.
5.3 Bundle Department Comments and Reduce Redundant Handoffs Current Condition: Departments often issue comments independently and at different times. Applicants may receive multiple correction letters per cycle, and conditions of approval are not always carried forward consistently, increasing review cycles and staff workload.
What State Law Requires/Allows: State law requires jurisdictions to act on housing applications within specified timeframes and limits the ability to extend review through multiple, uncoordinated comment cycles. Failure to meet deadlines may result in approval by operation of law (Gov. Code §§ 65950–65957).
What to Change:
• Remove redundant internal notifications and ensure conditions carry forward consistently.
How to Implement:
• Consider adopting a shared tracking sheet for review status, outstanding items, and dates of resubmittals.
• Consider holding a weekly internal “permit huddle” focused on affordable housing and other time-sensitive applications.
5.4 Formalize Ministerial Eligibility Determinations (SB 35/SB 423, SB 9, ADUs) Current Condition: Eligibility determinations for ministerial pathways are sometimes made late or informally. Some qualifying projects are incorrectly routed into discretionary review due to lack of written eligibility procedures.
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What State Law Requires/Allows: Jurisdictions must make early, written determinations regarding eligibility for ministerial housing pathways, including SB 35, SB 9, and ADU approvals. Denials or reductions must be supported by substantial evidence based on objective standards (Gov. Code §§ 65589.5, 65913.4, 65852.21).
What to Change:
• Create written eligibility checklists and determination templates for each ministerial pathway. • Clearly identify which objective standards apply at the time of application submittal • Require City staff to make the determination early and document it in writing.
How to Implement:
• Consider developing and issuing an “Eligibility Determination Letter” template for SB 35/SB 423 projects (eligible/ineligible with objective reasons).
Table 5-1. Ordinance/Procedure Update Matrix
Topic Current Issue Change To Implementation
Deliverable
ADUs
Outdated classification;
discretionary approvals;
owner-occupancy; substate size limits
Standalone ADU/JADU
chapter; administrative
approval; objective
standards; statutory
timeline
ADU ordinance + ADU
checklist + homeowner
site plan template
SB 9
Subdivision
hearings/finding-based
processing
Ministerial SB 9 pathway
with objective standards
and checklist
SB 9 checklist +
standard conditions
template
CUPs for Housing
Housing routed into
discretionary CUPs with
subjective findings
Permitted-by-right housing
where required; remove
subjective findings for
qualifying projects
Use table updates +
ministerial decision
tree
Overlays/Design
Review
Subjective overlay/design
findings applied to
housing
Overlays optional; objective
standards only; no
discretionary design review
for ministerial projects
Overlay chapter
amendments +
objective design
standards summary
Fire Review Workflow
External email-based
review and tracking
Integrated checklist +
consolidated comments +
clear tracking
Fire checklist +
comment bundling
protocol
CEQA Screening
CEQA work required when
ministerial or exemptions
apply
Standardized CEQA
screening and exemption
documentation
CEQA housing
screening form +
exemption templates
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6. City of Imperial Community Development Website Recommendations
6.1 Community Development Department Webpage – Applications and Visual Guides Current Condition: The applications provided on the Community Development Department's home page are currently not fillable online, and there are no visual workflow guides or application submission checklists available for public use.
What to Change:
• Ensure that all Planning, Building, Engineering Division applications for submittal are form fillable to increase readability and reduce review time by City Staff. Visual workflow guides prepared by GHD should be included on the main Community Development Department page as well as on each division's individual page. County Fire Department visual guides should also be posted on the main Community Development Department page and the respective pages for each division, including the Fire webpage.
6.2 Community Development Department Webpage - Staff Contacts Current Condition: The Community Development Department home page includes a brief biography of the Community Development Director, as well as a general email address ([email protected]) provided for the entire department. However, the website does not list the names, titles, or direct contact information for other Community Development Department staff. Moreover, Feedback from stakeholder interviews indicates that the lack of direct staff contact information is perceived by members of the development community as a barrier to efficient communication and coordination with City personnel.
What to Change:
• Add department staff by division and provide direct contact information (e.g., phone number and email) to streamline public inquiries, ensure requests are routed to the appropriate division and staff member, and verify that all contact details are current and accurate for each listed staff member. In addition, consider creating generic email addresses for each division that includes all staff assigned to that division as well as the community development director. This approach GHD I City of Imperial I Permit Streamlining - Permit Streamlining and Operational Recommendations Report 40
ensures that inquiries are distributed to all relevant personnel, reducing the risk of missed communication if a single staff member is unavailable or overlooks a message. Utilizing divisionlevel emails will help guarantee prompt responses and maintain continuity in handling public requests.
6.3 Community Development Department Webpage – Environmental Justice Element Current Condition: Within the side navigation menu of the Community Development home page, the "Related Pages" section includes a link to the Environmental Justice Element, which is presently under development.
What to Change:
• Incorporate the final Environmental Justice Element into both the dedicated General Plan and the Planning Division webpages, when adopted.
6.4 Community Development Department Webpage – Accessory Dwelling Unit Handbook Current Condition: The Planning Division webpage contains text and a PDF link to the 2025 ADU Handbook, which indicates it was updated in January 2025. This is used in lieu of the City having a codified, State law compliant ADU ordinance.
Although the State’s ADU handbook was last updated in January 2025, an addendum was issued in December 2025 that became effective on January 1, 2026. The addendum summarized recent modifications to State ADU law. Therefore, the City’s posted materials should reflect these updates:
“California Department of Housing and Community Development (HCD) Accessory Dwelling Unit (ADU) Handbook (January 2025), as supplemented by HCD’s January 2026 Addendum summarizing changes to State ADU Law effective January 1, 2026.”
What to Change:
• Include a link to the HCD website to ensure timely access to live updates or future addendums, thereby enhancing the accuracy and reliability of information.
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6.5 Community Development Department Webpage – CitizenServe Current Condition: CitizenServe currently supports only a limited selection of Planning application types.
Additionally, there is no CitizenServe access button available on the individual Planning, Code Enforcement, or Engineering webpages. However, it is understood that City is preparing to discontinue the use of CitizenServe and transition to a different application processing platform, tentatively by the end of 2026.
What to Change:
• (In the interim) Include additional planning application types to CitizenServe to facilitate more efficient application processing.
• (In the interim) Add CitizenServe buttons, similar to those on the Building & Safety page, on the Planning, Code Enforcement, and Engineering webpages for enhanced accessibility.
6.6 Community Development Department Webpage – Engineering Division Webpage Current Condition: The Engineering Division webpage features an access button for the 2019 inspection schedule. Additionally, the page may contain plans that are no longer current.
What to Change:
• Update the inspection schedule as appropriate or remove it from the page if it is no longer in use by the city. Review all plans, including but not limited to Urban Water Management Plans, and consider archiving outdated materials to ensure the public is not confused about which plan is current.
6.7 Community Development Department Webpage – Building & Safety Division Webpage Current Condition: The Building & Safety Division webpage provides access buttons for the 2023 inspection schedule and building permit reports, with the most recent reports dating back to 2022. The Development Impact Fee Schedule indicates that the latest available version is from 2019, which is GHD I City of Imperial I Permit Streamlining - Permit Streamlining and Operational Recommendations Report 42
identified as a draft rather than a final document. Additionally, the Building, Water Capacity, and Circulation Fees lack information regarding their last modification dates, raising questions about their current validity and accuracy. In the useful links section, the link to the California Building Code is labeled as "California Codes."
What to Change:
• Revise and update Inspection schedule to align with the current year. • Update Building Permit Reports to cover the period from 2023 through 2026. • Update Development Impact Fees to reflect the most accurate amounts available and present the finalized version, rather than the draft. All fees listed on the Building & Safety page, including Building, Water Capacity, and Circulation Fees, should undergo a thorough review for accuracy. • Consider renaming the link titled “California Codes” to “California Building Code Title 24” to enhance visibility and accessibility for the public and eliminate potential confusion.
6.8 Community Development Department Webpage – Planning Division Webpage Current Condition: At present, the Planning Division webpage does not provide a link to the current Zoning Map, the 1992 General Plan, or the 2021-2020 Housing Element Update.
What to Change:
• Provide links to the Zoning Map, the 1992 General Plan, or the 2021-2020 Housing Element Update.
• Consider developing interactive ArcGIS maps for zoning and land use.
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6.9 Community Development Department Webpage – Code Enforcement Division Webpage Current Condition: The Code Enforcement Division webpage offers a concise overview of available enforcement options; however, it does not outline the specific sequential steps or procedures necessary for achieving compliance.
What to Change:
• Update to provide enforcement procedures in a clear, step-by-step format. This approach will help residents and property owners understand their available options and the sequence of actions that follow if compliance is not achieved.
• Provide step-by-step Code Enforcement procedures that clearly describe the actions taken after an individual receives a warning or notice of violation. Specify whether a notice results in an immediate citation, further warning, or the scheduling of inspections.
6.10 Community Development Department Webpage – Land Use Fees Current Condition: The Community Development Department homepage, under the Documents & Forms section, includes a link to the 2019 Land Use Fees. Within this schedule, there is a listed fee for “PreApplication Meetings.” However, the city does not currently charge a fee for these meetings.
What to Change:
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• Regularly review and update the Land Use Fees published on the Community Development Department homepage ensure their accuracy and appropriateness. It is possible that the 2019 fees no longer reflect the City’s present costs, including staff time and materials. • Evaluate the collection of payment for pre-application meetings. These meetings necessitate dedicated time from multiple department representatives and divert resources from other responsibilities. Consistently collecting the pre-application meeting fee, already adopted by the City Council, would help offset the associated staff time. To reduce the financial burden on applicants and affirmatively incentivize early engagement, the pre-application fee may be credited toward a subsequently submitted entitlement application at the time of intake. • Consider establishing mandatory pre-application meetings for potential projects that involve multiple entitlements, require discretionary review by City Council, or have the potential to affect City policy or land use. Such applications may include, but are not limited to Annexations, Specific Plans, General Plan Amendments, Zone Changes, Text Amendments, and parcel maps for non-SB 9 eligible lot splits.
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7. Implementation Priorities and Workplan
California law requires jurisdictions to remove governmental constraints to housing production, affirmatively further fair housing, and implement Housing Element programs in practice. Cities must monitor regulatory effectiveness and update policies, ordinances, and procedures as needed to maintain ongoing compliance (Gov.
Code §§ 65583(c), 65584.04; 42 U.S.C. § 3608(e)). The following table provides a recommended sequence actions to achieve early compliance and process clarity first, followed by zoning capacity updates and longer-term cost/infrastructure strategies.
Table 7.1 Recommended Implementation Sequence
Timeframe Section/Topic Primary Objective Actions Deliverables Near-Term
0–12 months
Code
Enforcement
Process
Increase
transparency and
guidance for
addressing
violations
• Outline enforcement steps
• Specify notice outcomes
• Publish public guidance
materials
• Updated enforcement
protocols
• Public-facing guidance
documents
Community
Development
Dept. – Land Use
Fees
Promote accuracy
and transparency in
published fees
• Review and update fee
schedules
• Require pre-application
meetings for complex cases
• Evaluate collection of
payments
• Establish credit policy for
fees
• Revised fee schedule
• Policy for preapplication meeting
credits
• Updated procedures
Regulatory
Compliance (State
Law Alignment)
Remove illegal
discretionary
barriers and
improve
predictability
• Adopt ADU ordinance
• Publish checklists
• Create ministerial
determination templates
• Integrate fire review
• Update ambiguity/conflict
clauses
• Adopted ordinance
amendments
• Checklists
• Templates
• Internal SOPs
Mid-Term
12–24 months
Zoning Capacity
and Feasibility
Increase feasibility
and capacity
through zoning
updates
• Update density/height
standards
• Align parking reductions
• Reform overlays
• Update downtown objective
standards
• Zoning code
amendments
• Updated design
standards
• Applicant guides
Long-Term
24+ months
Structural Costs &
Continuous
Improvement
Address structural
costs, affordable
housing, and
ongoing
improvement
• Establish affordable housing
review track
• Standardize fee policies
• Coordinate infrastructure
planning and funding
• Implement performance
tracking
• Affordable housing SOP
• Standardized fee policy
• Annual metrics and
reporting
• Infrastructure
coordination plans
Ongoing
Monitoring &
Reporting
Ensure ongoing
compliance and
continuous
improvement
• Monitor regulatory
effectiveness
• Review and update policies,
ordinances, and procedures
as needed
• Annual compliance
reviews
• Updated ordinances
and procedures
• Performance metrics
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8. Conclusion
These recommendations present a thorough and practical guide for aligning housing streamlining efforts with state law, while simultaneously enhancing the experience of applicants and improving staff efficiency. By focusing on objective standards, conducting early eligibility checks, and establishing clear workflows, especially for affordable housing and ADUs, a range of benefits can be realized: streamlined processes, reduced approval timelines, lower costs, and ultimately increased housing production. Altogether, the strategies outlined help create a more effective, compliant, and user-friendly housing development project.
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APPENDIX A – Entitlement Visual Guides
Application and
Fee Submittal
30-day
application
completeness
check
City Staff
Evaluation
Comments and
Corrections
Construction
and Inspections
Final Inspections
and ADU
Occupancy
A Building Permit is required to construct,
enlarge, alter, repair, move, demolish, or change
the occupancy of a building or structure within
the City. No permit is required for ordinary minor
nonstructural repair or remodeling work such
as painting, wall papering, cabinets, and similar
finish work.
State law gives the City 30 business days to
check that an application includes all required
forms, documents, and fees. If anything is
missing, the applicant must provide additional
information before review begins.
City review of plans focus only on objective
requirements, such as building and life‑safety
standards, fire access, required setbacks and
height limits, and compliance with state ADU
regulations. No public hearings are required for
approval.
If City staff identifies any issues, the City will
provide a written list of required corrections,
and you will revise your plans and resubmit the
corrected version for review.
Once a complete ADU application is submitted,
the City has up to 60 days under state law to
approve or deny it. Upon approval, the Building
Permit is issued and construction may begin.
During construction, City staff will conduct
inspections at key stages to confirm the work
matches the approved plans. Any required
corrections must be completed before
construction can continue.
After construction is complete, a final inspection
is conducted and the City signs off on the work,
making the ADU officially legal to occupy.
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7
Application
Approval
Fees:
- Click link to view ADU Building Permit Fees
- Click link to view Water and Sewer Capacity Fees
- Click link to view Circulation Fees
- Click link to view Development Impact Fees
- All applicable fees must be remitted before City can commence application processing. - Fire Department Fees are paid and processed separately from the Community Development Department. - ADU Fire review is required only when sprinklers are required for the existing primary residence.
Application Requirements:
Site Plan, drawn to scale, to include:
Property lines and lot dimensions
Location of the primary dwelling
Location of the proposed ADU
Setbacks (existing and proposed); side and
rear setbacks may not exceed 4 feet; no
setback required for conversions within existing
structures
Driveways, parking areas (if any), and access
paths
Distance between buildings
Utility connections (water, sewer, electric)
Floor Plans, drawn to scale, to include:
Room labels and dimensions
Kitchen, bathroom, and sleeping areas
Doors and windows (sizes and locations)
Independent living facilities
Fire separation walls (if ADU is attached)
Building Elevation, drawn to scale, to include:
Exterior views of the ADU
Building height clearly shown
Exterior materials and finishes
Roof form and pitch
Building Sections to include:
Wall, floor, and roof assemblies
Ceiling heights
Fire‑resistance ratings (where required)
Structural Calculations, prepared by a licensed
Architect or Engineer, to include:
Foundation plan (footings, slabs, reinforcement)
Framing plans (walls, floors, roof)
Structural connection details
Structural calculations
Mechanical, Electrical, and Plumbing Plans
Energy and Green Building Documentation
Fire and Life Safety Plan
ADU Notes and Declarations to include:
Rental term acknowledgment (minimum 30
days)
No owner‑occupancy requirement for ADUs
JADU deed restriction (JADUs only)
Submittal Requirements
Paper copies are not required. Please submit all
application material digitally via the on-line portal
Standard plan size 24” x 36”
Consistent sheet numbering and titles
Illegible, faded, or incomplete plans will not be
accepted.
PERMIT
PROCESSING WORKFLOW
CITY OF IMPERIAL
ACCESSORY DWELLING
UNIT (ADU)
Visit us at https://www.cityofimperial.org/community-development-department Page 194 of 317 Determine if You
Need a Permit
Application and
Fee Submittal
City Staff
Evaluation
Applicant Makes
Plan Corrections
Start
Construction
Inspections
Project
Completion
A Building Permit is required to construct,
enlarge, alter, repair, move, demolish, or change
the occupancy of a building or structure within
the City. No permit is required for ordinary minor
nonstructural repair or remodeling work such
as painting, wall papering, cabinets, and similar
finish work.
Applicant submits completed application, forms,
documents, and all applicable fees/deposits to
the Community Development Department.
City staff will review your application for safety,
code compliance, and completeness of plans;
and will tell you how to fix and resubmit anything
that is missing.
If changes to your plans are requested by the
City, you will need to revise and resubmit your
materials for another City review, which may
happen more than once depending on the
project.
Once your project meets all City requirements,
your Building Permit is approved and issued,
allowing you to legally begin construction. The
permit must be posted at the job site so City
inspectors can easily see it.
You may begin work only after the permit is
officially issued, and all construction must follow
the approved plans. If you want to make changes
later, you may need to obtain City approval
before proceeding.
During construction, the City inspects the work
at key stages. You or your contractor must
request inspections and pause work until they
are approved. After construction, you then must
schedule a final inspection to confirm the project
was completed correctly.
Once the final inspection is approved, the permit
is officially closed, your project is considered
complete and compliant, and the space may be
safely and legally used.
STEP 0 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 Building Permit
Issuance
Application Requirements:
Site (Plot) Plan, drawn to scale, to include:
Property lines and lot dimensions
Location of existing and proposed structures
Setbacks from all property lines
Driveways, sidewalks, and access points
Square footage of existing and proposed buildings
Easements, utilities, and right‑of‑way (if
applicable)
Floor Plans, drawn to scale, to include:
Room labels and dimensions
Door and window locations and sizes
Plumbing fixtures and appliance locations
Required life‑safety features (smoke alarms, CO
detectors, exits)
Electrical service location
Building Cross Sections to include:
Cross‑sections showing floor‑to‑ceiling heights
Roof, wall, and floor assemblies
Structural connections and insulation
Structural Plan and Calculations
Foundation Plan, fully dimensioned footing and
slab layout; footing sizes, depths, and reinforcing
steel; anchor bolt size, spacing, and type; slab
thickness and vapor barrier details
Framing Plans and Details, wall, floor, and roof
framing sizes and spacing; beams, headers,
girders, and posts; Shear walls, bracing, and
lateral force‑resisting system; connection and
fastening details
Structural Calculations, required when structural
elements exceed prescriptive code limits;
wet‑signed and stamped by a California‑licensed
engineer or architect.
Mechanical, Electrical, and Plumbing Plans
Energy and Green Building Documentation
Geotechnical and Soils Report (when required)
Fire and Life Safety Plan
Submittal Requirements
Paper copies are not required. Please submit all
application material digitally via the on-line portal
Standard plan size 24” x 36”
Illegible, faded, or incomplete plans will not be accepted.
Fees:
- Click link to view Building Permit Fees
- Click link to view Water and Sewer Capacity Fees
- Click link to view Circulation Fees
- Click link to view Development Impact Fees
- All applicable fees must be remitted before City can
commence application processing.
- Fire Department Fees are paid and processed
separately from the Community Development
Department.
PERMIT
PROCESSING WORKFLOW
CITY OF IMPERIAL
BUILDING PERMIT
Visit us at https://www.cityofimperial.org/community-development-department Page 195 of 317 Pre-Application
Review
Application and
Fee Submittal
30-day application
completeness
check
City Staff
Evaluation
Planning
Commission
Public Hearing
10-day appeal
period
Submit Applications
& Fees for
Building Permits
Construction
and Inspections
Obtain Certificate
of Occupancy
or Completeness
Pre-Application Review meetings are not
required but are strongly encouraged as this
early coordination leads to clearer expectations,
higher-quality projects, and faster overall
approvals.
Applicant submits completed application, forms,
documents, and all applicable fees/deposits to
the Community Development Department.
State law gives the City 30 business days to
check that an application includes all required
forms, documents, and fees. If anything is
missing, the applicant must provide additional
information before review begins.
The Planning Commission will hold a noticed
public hearing to review the project, discuss
any proposed conditions, and hear comments
from the community.
The Planning Commission’s action is final
and effective within 10 calendar days unless an
appeal to the City Council is filed by the
Applicant or any interested party.
Apply for a building permit by submitting your
application, project plans, basic details, and
required fees to the Building Division. CUP
Conditions of Approval for the project must be
included with the building permit plans.
Applicant to obtain permits for demolition
and construction, and schedule all required
inspections to ensure project is safe and meet
applicable development standards.
Upon passing final inspection, City shall
issue Applicant a Certificate of Occupancy or
Completeness, as appropriate.
STEP 0 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Application Requirements:
Name and Address of Applicant
Owner or Authorized Agent Form
Address and legal description of property
Written statement indicating just how the
proposed use aligns with CUP Findings
Plot plan and elevations, fully dimensioned.
Screening, landscape, and irrigation plans
shall be included
Fees:
- Click link to view Conditional Use Permit Fees
- All applicable fees must be remitted before City
can commence application processing.
- Fire Department Fees are paid and processed
separately from the Community Development
Department.
Findings:
The Planning Commission shall make the following
findings before a CUP is granted:
A. Proposed location, size, design, and operating
characteristics of the proposed use aligns with
all City development regulations, policies, and
guidelines
B. Proposed location, size, design, and operating
characteristics of the proposed use will be
compatible with and will not adversely affect
adjacent uses
C. Proposed location, size, design, and operating
characteristics of the proposed use will not be
detrimental to public health, safety, or welfare to
properties in the vicinity
D.Proposed Conditional Use will comply with each
provision of Zoning Code
Conditional Use Permit Duration
- Conditional Use Permits shall expire 1 year after
the approval date.
- Conditional Use Permits may be renewed if
a written request is made to the Community
Development Director and all applicable fees
are paid. The Planning Commission may grant or
deny a renewal request.
- Conditional Use Permit shall run with the land
and remain valid upon a change of ownership of
the property, use, structures, or business.
Visit us at https://www.cityofimperial.org/community-development-department
CITY OF IMPERIAL
CONDITIONAL USE
PERMIT
PROCESSING WORKFLOW
City staff will review your project plans and
conduct CEQA environmental review to ensure
the project meets City requirements, evaluate
potential impacts using technical studies (e.g.,
traffic, noise, air quality), and incorporate
required improvements and mitigation
measures both on‑site and nearby.
8’ min. Vertical
Clear Area to Sidewalk
8’ max. Front
and Side Street
Encroachment 4’ min.
Clear Space
to Curb
Public Street
8’ min. Vertical
Clear Area to Sidewalk
8’ max. Front
and Side Street
Encroachment 4’ min.
Clear Space
to Curb
Public Street
Determine if You
Need a Permit
Application and
Fee Submittal
City Staff
Evaluation
Fee Payment and
Permit Issuance
Construction
and Inspections
You will need a City-issued Encroachment
Permit if your project uses or blocks public areas
like streets, sidewalks, or alleys, even if only
temporarily.
Applicant submits completed application, forms,
documents, and all applicable fees/deposits to
the Community Development Department.
City staff will review the application for safety,
traffic impacts, and compliance with City
standards. Other departments (such as Fire or
Planning) may also review the request if needed.
Prior to permit issuance, Applicant shall remit
all applicable fees to City. Once approved, the
City will issue the encroachment permit. All
work must follow the approved plans and City
conditions.
Contractor is responsible for contacting
DIG ALERT prior to starting work, if required.
Perform the work as approved. City inspections
may occur during and/or after construction to
ensure the public area is restored properly.
STEP 0 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Application Requirements:
Applicant/Owner Information
Contractor Information
Project Information, including Job Valuation
Detailed Project Description
Site or Construction Plans showing area of
work
Traffic Control Plan if streets or sidewalks will
be affected
Proof of Insurance
Fees:
- Click link to view Encroachment Permit Fees
- All applicable fees must be remitted before City
can commence application processing.
- Fire Department Fees are paid and processed
separately from the Community Development
Department.
Special Note: Use/Cost of Consultants
The Community Development Department may
bring in outside experts if extra help is needed to
review your application. If this happens, you will
need to pay for the consulting services, in addition
to regular City fees. You may also be asked to
keep money on deposit to cover these costs. If the
deposit runs out, your application review will pause
until it is updated.
Obtain a
Dig Alert Number
EXAMPLES OF ENCROACHMENT
PERMIT
Visit us at https://www.cityofimperial.org/community-development-department
PROCESSING WORKFLOW
CITY OF IMPERIAL
ENCROACHMENT PERMIT
Determine if You
Need a Permit
Application and
Fee Submittal
City Staff
Evaluation
Fee Payment and
Permit Issuance
Construction
and Inspections
Before applying, first confirm whether your
project requires an Engineering Permit.
A permit is typically required if your work
involves connecting to City water or sewer
services, cutting into a street or sidewalk,
building a driveway or curb cut, grading land for
development, or performing any work within the
public right‑of‑way.
Applicant submits completed application, forms,
and documents to the Community Development
Department.
City staff will review the application for safety,
traffic impacts, and compliance with City
standards. Other departments (such as Fire or
Planning) may also review the request if needed.
Outside consultants conduct independent
technical engineering review of subdivision
applications and provide consolidated plan
check comments to City staff for issuance to
the Applicant.
Prior to permit issuance, Applicant shall remit
all applicable fees to City. Once approved,
the City will issue the engineering permit. All
work must follow the approved plans and City
conditions.
Perform the work as approved. City inspections
may occur during and/or after construction to
ensure the public area is restored properly.
STEP 0 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Application Requirements:
Applicant/Owner Information
Contractor Information
Project Information, including Job Valuation
Detailed Project Description
Site or Construction Plans showing area of
work
Traffic Control Plan if streets or sidewalks will
be affected
Proof of Insurance
Fees:
- Click link to view Engineering Permit Fees
- All applicable fees must be remitted before City
can commence application processing.
- Fire Department Fees are paid and processed
separately from the Community Development
Department.
Special Note: Use/Cost of Consultants
The Community Development Department may
bring in outside experts if extra help is needed to
review your application. If this happens, you will
need to pay for the consulting services, in addition
to regular City fees. You may also be asked to
keep money on deposit to cover these costs. If the
deposit runs out, your application review will pause
until it is updated.
Consultant Plan
Check
PERMIT
Visit us at https://www.cityofimperial.org/community-development-department
PROCESSING WORKFLOW
CITY OF IMPERIAL
ENGINEERING PERMIT
Prepare
Final Map
Application and
Fee Submittal
30-day application
completeness
check
City Staff
Evaluation
Consultant Plan
Check
Map
Recordation
City Council
Public Hearing
A Final Map must be prepared by a licensed,
professional Land Surveyor or Engineer. This
ensures the map is accurate and can be
officially recorded.
Applicant submits completed application,
approval Tentative Map, and all applicable
supporting documents and fees/deposits to
the Community Development Department.
State law gives the City 30 business days to
check that an application includes all required
forms, documents, and fees. If anything is
missing, the applicant must provide additional
information before review begins.
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7
Application Requirements:
Completed Application
Final Map, professional preprepared
Improvement Plan (roads, sidewalks, utilities,
drainage)
Legal agreements (CCRs)
Proof that required fees, bonds, or securities are in
place
Fees:
- Click link to view Final Map Fees
- All applicable fees must be remitted before City can
commence application processing.
- Fire Department Fees are paid and processed
separately from the Community Development
Department.
Findings
The City Council shall make the following findings before a Final Map is granted:
A. Final Map is substantially consistent with the
approved Tentative Map, including its design, lot
configuration, street layout, and conditions of
approval.
B. All conditions of approval imposed on the Tentative
Map have been satisfied or will be satisfied through
the recordation of the Final Map, improvement
plans, agreements, or conditions of approval.
C. Final Map complies with the requirements of the
California Subdivision Map Act and all applicable
State laws.
D. Final Map complies with the City of Imperial
Subdivision Ordinance, Zoning Ordinance, and
Engineering Design Standards.
E. Final Map has been prepared by a licensed land
surveyor or civil engineer, is technically correct, and accurately represents the subdivision boundaries,
lot dimensions, easements, and dedications.
F. All required public rights‑of‑way, easements, and
dedications for streets, utilities, drainage, and other public purposes are properly shown on the Final
Map.
G. Required public and private improvements have
either been constructed and accepted by the
City or adequately secured through improvement
agreements, bonds, or other financial guarantees.
H. Final Map provides adequate access, circulation,
and utility infrastructure to serve the subdivision.
I. Final Map is consistent with the project’s prior
CEQA environmental determination.
J. Final Map has been submitted within the time limits
established by the Subdivision Map Act and any
approved extensions of the Tentative Map.
K. Final Map meets all requirements for recordation
and acceptance by the City Council, including
approval by the City Engineer, Community
Development Director, and City Attorney.
FINAL
Visit us at https://www.cityofimperial.org/community-development-department
PROCESSING WORKFLOW
CITY OF IMPERIAL
FINAL MAP
Outside consultants conduct independent
technical engineering review of subdivision
applications and provide consolidated plan check
comments to City staff for issuance to the
Applicant.
The Final Map is scheduled for City Council
approval as a Consent Agenda item. Council
confirms all legal and technical requirements
have been met and authorizes the map to be
officially recorded.
After City Council approval, the map is recorded
with the Imperial County Recorder, officially
making the subdivision legal. Once recorded, lots
can be sold or transferred, building permits can
be applied for and issued, and construction of
homes or buildings can commence.
City staff will confirm the map matches the
approved Tentative Map and complies with all
conditions, City standards, and State law, and
conduct CEQA environmental review to evaluate
potential impacts using technical studies and
identify any required mitigation measures.
Yes No
1. Construction of a new building, a new story, or increase the footprint of an existing building? Changes to roadways, curbs, or drive aisles? Addition, relocation, or modification of fire hydrants or fences/gates?
2. Is the structure greater than 150 feet from fire access roadways?
3. Is the project going to be built in phase or master build out?
4. Installation/modification/repair of underground piping, backflow preventers, or fire department connections serving private fire hydrant/sprinkler/standpipe systems? Is there a fire hydrant withing 300 feet along an approved fire access route to the property to ensure 150 feet hose pull to be achieved
5. Drinking/dining/recreation/meetings/training/religious functions or other gatherings in a room > 750 sq.ft. (> 1,000 sq.ft. for training/adult education) or > 49 people? Healthcare/outpatient services for > 5 people who may be unable to immediately evacuate without assistance? Education for children (academic tutoring for ages 5+ is exempt unless classified as an E occupancy by the Building Official)? Adult/child daycare? 24-hour care/supervision? Incarceration or restraint? Hotel/apartment or residential facility with 3+ units and 3+ stories (3-story townhouses/rowhouses where an independent direct exit to grade is provided for dwelling are exempt)? Congregate housing/dormitories with 17+ people? High-rise structure (75+ feet to highest occupied floor level)?
6. Installation/modification of locks delaying or preventing occupants from leaving a space or requiring use of a card, button, or similar action to open a door in the direction of exit travel?
7. Installation/modification/use of spray booths; dust collection; dry cleaning; industrial ovens/drying equipment; industrial/commercial refrigeration systems; compressed gasses; tanks for cryogenic or flammable/ combustible liquids; vapor recovery; smoke control; battery back-up/charging systems (>20 kWh lithium-ion or 70 kWh lead-acid; >15 cubic feet of lithium battery storage); welding/brazing/soldering, open flame torches, cutting/grinding; or other similar operations?
8. Storage/use/research with flammable/combustible liquids or other chemicals? Motor vehicle/aircraft maintenance/repair? Cabinetry/woodworking/finishing facility? Chem Class & floor plan (full architectural plan if H occupancy)
9. Storage or merchandising areas in excess of 500 sq. ft. where items are located higher than 12’ (6’ for highhazard commodities, plastic, rubber, foam, etc.)?
10. Cooking under a Type I commercial hood; installation or modification of a fire extinguishing system located in a commercial cooking hood ?
PROJECT INFORMATION
QUESTIONNAIRE
SUBMITTAL REQUIREMENTS
Please provide property and/or use information and check Yes or No to questions below based on your proposed project. Submit the completed form with your entitlement or development application. This form is a screening tool only; it is not exhaustive and may not address all project conditions.
Additional Fire Code review or documentation may be required by the Imperial County Fire Department.
Address:
Project Scope / Business Description:
Suite: City:
Fire access roadways with dimensions and turning radius information Location of access roadways in relation to the buildings on site Information regarding roadway arial clearance, slope and weight support capabilities Knox Box location
Location and dimensions of all existing structures and proposed Identify existing and proposed water mains and fire hydrants (Two (2) hard copies, 24” x 36” in size; and one (1) PDF file containing full plan set)
CITY OF IMPERIAL
FIRE SITE PLAN REVIEW
CHECKLIST
Visit us at https://www.cityofimperial.org/community-development-department MULTIFAMILY RESIDENTIAL (3+ UNITS), RESIDENTIAL TRACT DEVELOPMENTS, COMMERCIAL AND INDUSTRIAL PROJECTS
Yes No
1. New - Is this a new single family residence or duplex, or detached Accessory Dwelling Unit (ADU)?
2. ADU - Is this a new ADU on the same property as a house that already has fire sprinklers or a house that will have fire sprinklers added as part of this project?
3. Addition - Is this an addition to a currently sprinklered building or an addition requiring a fire sprinkler retrofit based on a threshold set by local ordinance?
4. Distance - Is the most remote portion of the addition, ADU or other detached structure greater than 150-feet from the fire access roadway?
5. Total Area - Will the addition result in a total area of greater than 3,600 square feet (sf) for nonsprinklered buildings, or greater than 6,200 sf for sprinklered buildings, including the area of all enclosed spaces, such as garages, stairs, and detached structures separated by less than 10-feet?
6. Remodel - Is this a remodel of a sprinklered building with a scope of work that includes adding or removing any interior walls?
7. Detached Structure - Is this a new detached utility or accessory structure (not an ADU), such as a garage, workshop, game room, pool house, barn, etc., requiring fire sprinklers based on a threshold set by local ordinance?
8. Gate - Is a gate being installed across a driveway or road that is designated as a fire department access roadway, or a driveway or road that serves more than a single home/duplex?
PROJECT INFORMATION
QUESTIONNAIRE
New Single Family Residence / Duplex
Address:
Scope of Work:
Unit #:
Existing Area: Area to be added: Total resulting area: Stories: Area Added in Past 2 Years (excluding this project):
ZIP:
Addition/Remodel ADU Other:
Please provide property and/or use information and check Yes or No to questions below based on your proposed project. Submit the completed form with your entitlement or development application. This form is a screening tool only; it is not exhaustive and may not address all project conditions.
Additional Fire Code review or documentation may be required by the Imperial County Fire Department.
SUBMITTAL REQUIREMENTS
Fire access roadways with dimensions and turning radius information Location of access roadways in relation to the buildings on site Information regarding roadway arial clearance, slope and weight support capabilities Knox Box location
Location and dimensions of all existing structures and proposed Identify existing and proposed water mains and fire hydrants (Two (2) hard copies, 24” x 36” in size; and one (1) PDF file containing full plan set) Visit us at https://www.cityofimperial.org/community-development-department
REQUIRED FOR SINGLE FAMILY, DUPLEX RESIDENCES, AND ACCESSORY DWELLING UNITS (ADU)
CITY OF IMPERIAL
FIRE SITE PLAN REVIEW
CHECKLIST
Application Requirements:
Name and Address of Applicant
Owner or Authorized Agent Form
Address and legal description of property
Plot plan, drawn to scale, showing the site
and surrounding areas, existing streets, and
property lines. The Community Development
Director shall determine the area to be
included on the plan to show the relationship
to and impact on surrounding areas.
Complete environment assessment and
applicable technical studies for compliance
with State law.
Fees:
- Click link to view General Plan Amendment Fees
- All applicable fees must be remitted before City
can commence application processing.
- Fire Department Fees are paid and processed
separately from the Community Development
Department.
Findings:
The Planning Commission and City Council shall
make one of the following findings before taking
action on a General Plan Amendment:
A. Proposed amendment is Consistent with
the goals, objectives, and policies of the
City’s General Plan.
B. Proposed amendment is compatible with
the surrounding area and will not create
land use conflicts with nearby properties.
C. Evidence that public services and
infrastructure (roads, water, sewer,
schools, emergency services) can be
provided to serve the proposed land use
change without placing an undue burden
on existing residents or businesses.
D.Project has been reviewed in compliance
with the California Environmental Quality
Act (CEQA) and appropriate environmental
document has been prepared and
adopted.
Pre-Application
Review
Application and
Fee Submittal
30-day application
completeness
check
City Staff
Evaluation
City Council
Public Hearing
Pre-Application Review meetings are not
required but are strongly encouraged as this
early coordination leads to clearer
expectations, higher-quality projects, and faster
overall approvals.
Applicant submits completed application,
forms, documents, and all applicable fees/
deposits to the Community Development
Department.
STEP 0 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Planning
Commission
Public Hearing
GENERAL PLAN AMENDMENT
The General Plan is the City of Imperial’s long‑term rulebook that guides where housing, businesses, roads, parks, and other land uses should be located over time. A General Plan Amendment is needed when someone wants to change what a property is planned to be used for (such as from agriculture to housing) or when a proposed project does not align with the City’s current long‑term vision.
This is a policy decision only and does not authorize any construction.
Visit us at https://www.cityofimperial.org/community-development-department
PROCESSING WORKFLOW
CITY OF IMPERIAL
GENERAL PLAN
AMENDMENT
City staff will review your documentation to
ensure consistency with the adopted General
Plan policies and applicable regulations, and
conduct environmental review under CEQA to
evaluate how the proposed change may impact
the environment using technical studies (such as
traffic, noise, air quality, and infrastructure), and
identify any required mitigation measures.
State law gives the City 30 business days to
check that an application includes all required
forms, documents, and fees. If anything is
missing, the applicant must provide additional
information before review begins.
The Planning Commission will hold a noticed
public hearing to review the request and make a
recommendation to the City Council. Public
hearing notices will be mailed to all owners of
property within 300 feet of the subject property.
Within 30 days after the Planning Commission’s
decision, the City Council will hold a noticed
public hearing to consider the Planning
Commission’s actions. The City Council’s action
to approve or deny is final.
Pre-Application
Review
Application and
Fee Submittal
30-day application
completeness
check
City Staff
Evaluation
& Director’s
Determination
10-day appeal
period
Submit Applications
& Fees for
Building Permits
Construction
and Inspections
Obtain Certificate
of Occupancy
or Completeness
Pre-Application Review meetings are not
required but are strongly encouraged as this
early coordination leads to clearer expectations,
higher-quality projects, and faster overall
approvals.
Applicant submits completed application, forms,
documents, and all applicable fees/deposits to
the Community Development Department.
State law gives the City 30 business days to
check that an application includes all required
forms, documents, and fees. If anything is
missing, the applicant must provide additional
information before review begins.
STEP 0 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 Applicability:
Prior to issuance of any building permit for
development, a Site Plan Review shall be required
for:
- Single-family residential homes
- Mobile homes on permanent foundations
- Mobile home parks
- Multiple family developments
- Commercial or industrial establishments
Application Requirements:
Site Plan, drawn to scale
Concept Landscape Plan, drawn to scale
Architectural Drawings (floor plans,
elevations), drawn to scale
Conceptual Grading and Drainage Plans
Other such related material required by the
Director
Fees:
- Click link to view Site Plan Review Fees
- All applicable fees must be remitted before City
can commence application processing.
- Fire Department Fees are paid and processed
separately from the Community Development
Department.
Site Plan Review Permit Duration:
- Site Plan Review approval shall expire 1 year
after the approval date.
- If development under the Site Plan Review
does not start within the 1 year period,
applicants may request two 6 month extensions.
Applications cannot be extended beyond 2 years
from the original approval date.
- If development does not commence within the
initial or extended periods, the Site Plan Review
approval will be voided.
Visit us at https://www.cityofimperial.org/community-development-department
PROCESSING WORKFLOW
CITY OF IMPERIAL
SITE PLAN REVIEW
Any applicant or interested party may appeal a
Director’s decision to the City Planning
Commission within 10 calendar days of the
Director’s determination, subject to payment of
appeal fees.
Submit a Building Permit application along with
basic project information, plans, and applicable
fees to the City of Imperial Community
Development Department.
Applicant to obtain permits for demolition
and construction, and schedule all required
inspections to ensure project is safe and meet
applicable development standards.
Upon passing final inspection, Applicant
shall obtain a Certificate of Occupancy or
Completeness, as appropriate.
City staff will review your project plans for
compliance and required improvements, and
conduct CEQA review using technical studies to
assess impacts and identify mitigation. Within
15 days of completeness, the Director will
approve, conditionally approve, or deny the
application.
Pre-Application
Review
Application and
Fee Submittal
30-day application
completeness
check
City Staff
Evaluation
City Council
Public Hearing
Submit for Final
Map Approval
STEP 0 STEP 1 STEP 2 STEP 3 STEP 5 STEP 6 STEP 7
Planning
Commission
Public Hearing
Application Requirements:
Completed Application
Proof of Ownership
Title Report (current within the last 1 year)
Vicinity Map (300-foot radius)
Tentative Map Number (issued by City Engineer)
Tentative Map drawn to scale and fully dimensioned.
Map clearly showing the following:
Property boundaries and lot lines
Proposed streets and their widths
Utility locations (water, sewer, drainage)
Existing buildings and infrastructure
Surrounding land uses
Topography
Areas proposed for public use (parks, easements)
Fees:
- Click link to view Tentative Map Fees
- All applicable fees must be remitted before City can
commence application processing.
- Fire Department Fees are paid and processed
separately from the Community Development
Department.
Findings
The Planning Commission shall make the following findings before a Tentative Map is granted:
A. Proposed Tentative Map is consistent with the goals, policies, and land use designation of the City of
Imperial General Plan.
B. Proposed subdivision is consistent with the City of
Imperial Zoning Ordinance.
C. The site is physically suitable for the proposed type and density of development, considering its size,
shape, topography, location, and environmental
characteristics.
D. Each lot created by the Tentative Map is suitable for its intended use and is of adequate size and configuration
to support development in compliance with City
standards.
E. The design of the subdivision and the proposed
improvements will not be detrimental to the public
health, safety, or welfare, nor injurious to property or improvements in the vicinity.
F. The Tentative Map does not conflict with existing
public or private easements.
G. The subdivision provides adequate vehicular,
pedestrian, and emergency access, and is consistent
with City street standards.
H. Public services and utilities, including water, sewer, drainage, fire protection, police services, and public
roads, are available or can be provided to serve the
subdivision.
I. The project has been reviewed in compliance with the California Environmental Quality Act (CEQA).
J. Tentative Map complies with the City of Imperial
Subdivision Ordinance and Engineering Design
Standards.
K. The subdivision design will not cause substantial
environmental damage.
Before preparing a map, property owners and/
or developers are strongly encouraged to meet
with Community Development Department
to understand basic requirements and design
standards. This early conversation helps avoid
expensive redesigns and explains what the City
will expect.
Contact the Community Development
Department to obtain a Tentative Map number,
pay the required map filing fee, and submit
application and all applicable forms.
State law gives the City 30 business days to
check that an application includes all required
forms, documents, and fees. If anything is
missing, the applicant must provide additional
information before review begins.
STEP 4Consultant Plan
Check
Visit us at https://www.cityofimperial.org/community-development-department
PROCESSING WORKFLOW
CITY OF IMPERIAL
TENTATIVE MAP
Outside consultants conduct independent
technical engineering review of subdivision
applications and provide consolidated plan
check comments to City staff for issuance to
the Applicant.
The Planning Commission will hold a noticed
public hearing to review the project, discuss any
proposed conditions, and hear comments from
the community. After the public hearing, the
Planning Commission will make a
recommendation to the City Council.
The City Council will hold a public hearing
to review the recommendation made by the
Planning Commission, hear public testimony,
and render a final decision on the Tentative Map
request.
After your Tentative Map has been approved by
the City Council, you may then have a licensed
land surveyor or engineer prepare and submit
the Final Map for approval by the Community
Development Department. See FINAL MAP
process workflow guide for more details.
City staff will review your project plans for
compliance and improvements, conduct CEQA
review using technical studies (e.g., traffic,
noise, air quality, utilities) to assess impacts
and mitigation, and distribute the proposed map
for agency review.
Pre-Application
Review
Application and
Fee Submittal
30-day application
completeness
check
City Staff
Evaluation
Planning
Commission
Public Hearing
10-day appeal
period
Submit Applications
& Fees for
Building Permits
Construction
and Inspections
Obtain Certificate
of Occupancy
or Completeness
Pre-Application Review meetings are not
required but are strongly encouraged as this
early coordination leads to clearer expectations,
higher-quality projects, and faster overall
approvals.
Applicant submits completed application, forms,
documents, and all applicable fees/deposits to
the Community Development Department.
State law gives the City 30 business days to
check that an application includes all required
forms, documents, and fees. If anything is
missing, the applicant must provide additional
information before review begins.
STEP 0 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 Application Requirements:
Name and Address of Applicant
Owner or Authorized Agent Form
Address and legal description of property
Written statement describing the practical
difficulty or physical hardship that would result
from the strict and/or literal interpretation and
enforcement of the Zoning Ordinance
Plot plan, drawn to scale and fully dimensioned,
showing location of all streets, property lines,
uses, structures, driveways, sidewalks, off-site
parking, and landscaped areas
Fees:
- Click link to view Variance Request Fees
- All applicable fees must be remitted before City
can commence application processing.
- Fire Department Fees are paid and processed
separately from the Community Development
Department.
Findings:
A. The Planning Commission shall make all of the
following findings before a Variance request is
granted:
B. There are special circumstances applicable to
the property (size, shape, topography, location,
and surroundings) that the strict application of
the Zoning Ordinance would deprive the property
privileges enjoyed by other properties under the
same Zoning.
C. Granting the Variance is necessary for
preservation and enjoyment of property rights
possessed by other property in the same vicinity
and zone.
D. Granting the Variance will not be materially
detrimental to public health, safety, or welfare, or
damaging to other property or improvements in
the same vicinity and zone.
E. Granting the Variance does not award a special
privilege that is inconsistent with the Zoning
Ordinance.
F. Granting the Variance does not allow a use or
activity that is prohibited by the Zoning Ordinance.
G.Granting the Variance will not be incompatible
with the City’s General Plan.
Variance Duration
- Variance will be voided 1 year after the date
of approval if a building permit is not issued or
construction has not commenced under the
requested Variance.
- Variance may be renewed for an additional year
if a written request is made to the Community
Development Director and all applicable fees
are paid prior to Variance expiration date. The
Planning Commission may grant, conditionally
grant, or deny a renewal request.
- Approval of Variance may be revoked by the
Planning Commission if evidence of noncompliance with Conditions of Approval is presented.
Visit us at https://www.cityofimperial.org/community-development-department
PROCESSING WORKFLOW
CITY OF IMPERIAL
VARIANCE REQUEST
The Planning Commission will hold a noticed
public hearing to review the project, discuss any
proposed conditions, and hear comments from
the community.
The Planning Commission’s action is final
and effective within 10 calendar days unless an
appeal to the City Council is filed by the
Applicant or any interested party.
Apply for a building permit by submitting your
application, project plans, basic details, and
required fees to the Building Division. Variance
Conditions of Approval for the project must be
included with the building permit plans.
Applicant to obtain permits for demolition
and construction, and schedule all required
inspections to ensure project is safe and meet
applicable development standards.
Upon passing final inspection, City shall
issue Applicant a Certificate of Occupancy or
Completeness, as appropriate.
City staff will review your project plans and
conduct CEQA environmental review to ensure
the project meets City requirements, evaluate
potential impacts using technical studies (e.g.,
traffic, noise, air quality), and incorporate
required improvements and mitigation
measures both on‑site and nearby.
Pre-Application
Review
Application and
Fee Submittal
30-day application
completeness
check
City Staff
Evaluation
City Council
Public Hearing
Pre-Application Review meetings are not
required but are strongly encouraged as this
early coordination leads to clearer expectations,
higher-quality projects, and faster overall
approvals.
Applicant submits completed application, forms,
documents, and all applicable fees/deposits to
the Community Development Department.
State law gives the City 30 business days to
check that an application includes all required
forms, documents, and fees. If anything is
missing, the applicant must provide additional
information before review begins.
STEP 0 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Application Requirements:
Name and Address of Applicant
Owner or Authorized Agent Form
Address and legal description of property
Plot plan, drawn to scale, showing the site
and surrounding areas, existing streets, and
property lines. The Community Development
Director shall determine the area to be
included on the plan to show the relationship to
and impact on surrounding areas.
Complete environment assessment and
applicable technical studies for compliance
with State law.
Fees:
- Click link to view Zoning Map Amendment Fees
- All applicable fees must be remitted before City
can commence application processing.
- Fire Department Fees are paid and processed
separately from the Community Development
Department.
Findings:
The Planning Commission shall make one of the
following findings before taking action on a Zoning
Map Amendment:
A. The Planning Commission finds the Zone change
is consistent with the objectives of the Zoning
Ordinance, General Plan, and other applicable
development policies, and recommends
approval to the City Council; or
B. The Planning Commission finds the Zone change
is inconsistent with the objectives of the Zoning
Ordinance, General Plan, and other applicable
development policies, and recommends to the
City Council denial of the request, continue the
public hearing so changes to the proposal can
be made, or outright reject the proposal.
Planning
Commission
Public Hearing
Visit us at https://www.cityofimperial.org/community-development-department
PROCESSING WORKFLOW
CITY OF IMPERIAL
ZONING MAP
AMENDMENT
The Planning Commission will hold a noticed
public hearing to review the request within 40
days after the completion of all environmental
assessment documentation. Public hearing
notices will be mailed to all owners of property
within 300 feet of the subject property.
Within 30 days after the Planning Commission’s
decision, the City Council will hold a noticed
public hearing to consider the Planning
Commission’s actions. The City Council’s action
to approve or deny is final.
City staff will review your documentation for
consistency with the Zoning Ordinance and
General Plan, and conduct CEQA review to
evaluate environmental impacts using technical
studies (e.g., traffic, noise, air quality, biology,
utilities) and identify required mitigation
measures.
Pre-Application
Review
Application and
Fee Submittal
30-day application
completeness
check
City Staff
Evaluation
City Council
Public Hearing
Pre-Application Review meetings are not
required but are strongly encouraged as this
early coordination leads to clearer expectations,
higher-quality projects, and faster overall
approvals.
Applicant submits completed application, forms,
documents, and all applicable fees/deposits to
the Community Development Department.
State law gives the City 30 business days to
check that an application includes all required
forms, documents, and fees. If anything is
missing, the applicant must provide additional
information before review begins.
STEP 0 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Planning
Commission
Public Hearing
Application Requirements:
Name and Address of Applicant
Owner or Authorized Agent Form
Address and legal description of property
Plot plan, drawn to scale, showing the site and
surrounding areas, existing streets, and property
lines. The Community Development Director
shall determine the area to be included on the
plan to show the relationship to and impact on
surrounding areas.
Complete environment assessment and
applicable technical studies for compliance with
State law.
Fees:
- Click link to view
Zoning Regulations / Text Amendment Fees
- All applicable fees must be remitted before City
can commence application processing.
- Fire Department Fees are paid and processed
separately from the Community Development
Department.
Findings:
The Planning Commission shall make one of the
following findings before taking action on a Zoning
Map Amendment:
A. The Planning Commission finds the Zone change
is consistent with the objectives of the Zoning
Ordinance, General Plan, and other applicable
development policies, and recommends
approval to the City Council; or
B. The Planning Commission finds the Zone change
is inconsistent with the objectives of the Zoning
Ordinance, General Plan, and other applicable
development policies, and recommends to the
City Council denial of the request, continue the
public hearing so changes to the proposal can
be made, or outright reject the proposal.
Visit us at https://www.cityofimperial.org/community-development-department
PROCESSING WORKFLOW
CITY OF IMPERIAL
ZONING REGULATIONS/
TEXT AMENDMENT
The Planning Commission will hold a noticed
public hearing to review the request and make a
recommendation to the City Council. Public
hearing notices will be mailed to all owners of
property within 300 feet of the subject property.
Within 30 days after the Planning Commission’s
decision, the City Council will hold a noticed
public hearing to consider the Planning
Commission’s actions. The City Council’s action
to approve or deny is final.
City staff will review your documentation for
consistency with the Zoning Ordinance and
General Plan, and conduct CEQA review to
evaluate environmental impacts using technical
studies (e.g., traffic, noise, air quality, biology,
utilities) and identify required mitigation
measures.
Provide the required materials, including a completed request form (if applicable), the relevant property information, and payment of the required fee. Requests may be accepted over the counter, by email, or through an online submission system.
Application Requirements:
Property Address
Assessor’s Parcel Number (APN) found on tax
bill or county records)
Description of why you need the letter
No plans or technical drawings needed.
Fees:
- Click link to view Zoning Verification Letter Fees
- All applicable fees must be remitted before City
can commence application processing.
Confirm You
Need a Zoning
Verification
Letter
Request and
Fee Submittal
City Staff
Evaluation
Needed when a lender, buyer, or investor needs written confirmation of the property’s zoning, when you want official verification of what uses or development are allowed on the site, or when formal documentation is required to support legal, financial, or business decisions.
City staff will verify the property’s zoning and applicable regulations using existing City records only; no site visits or inspections are conducted.
Once the evaluation is complete, the City will issue the letter and provide it by email, mail, or in-person pickup. Processing times vary based on workload, but City staff can typically provide an estimated timeframe when you submit your request.
STEP 0 STEP 1 STEP 2 STEP 3Zoning Verification
Letter Issuance
**IMPORTANT**
A Zoning Verification Letter reflects zoning rules in effect on the date of the letter. It does not constitute a project approval. It does not replace permits.
If zoning laws change later, the letter does not override new rules.
SAMPLE ZONING
VERIFICATION LETTER
1234 N. Imperial Ave, Imperial, CA. 92251 APN 123-456-789 Visit us at https://www.cityofimperial.org/community-development-department
PROCESSING WORKFLOW
CITY OF IMPERIAL
ZONING VERIFICATION
LETTER
APPENDIX B – Stakeholder Interview Summaries
1 Project Name: SRP 2.0 Imperial - Stakeholder Interview Summary Group 1: Building Division and Fire Department
Date/Time/Location: Tuesday, March 3, 2026, 2:00 pm – 3:00 pm, MS Teams GHD Facilitators: Brady Woods: Senior Project Manager
Kayla Rashad: Planner
STAKEHOLDER INTERVIEW SUMMARY
– Group 1: Building Division and Fire Department Participants Cody Cole: City of Imperial, Building & Code Enforcement Supervisor (~13 years with City) Rosalio Villapudua: City of Imperial, Building Inspector (~1 month with City) Hector Salcedo: City of Imperial, Project Manager/Engineering Andrew Loper: Imperial County Fire Department, Fire Prevention (~13 years in fire prevention) Yvonne Cordero: City of Imperial, Planner (~4 years)
– Key Topics of Discussion (Cross‑Cutting Themes)
A. Current Permitting Workflow
• Applications typically submitted at the front counter and entered into the City’s permitting software (currently CitizenServe)
• Reviews are routed internally (building, planning, engineering) • Fire Department receives plans outside the system, via email or PDFs, due to lack of system access • After approvals, manual follow-up is often needed to ensure conditions and comments are communicated properly
B. System Limitations
• Lack of integration between City and County Fire Department systems creates delays • Permitting software does not always function as intended (e.g., comments not automatically bundled with permits)
• Redundant steps: staff must separately notify front counter staff after completing reviews • Heavy reliance on email creates tracking and version-control issues C. Incomplete Applications
• Fire Department reviews are often the longest due to a) Contractual status (not embedded in City system); and b) Regional workload across multiple jurisdictions • Incomplete submittals significantly extend review timelines across all departments D. Review Delays and Redundancies
• Common issue across departments: missing or insufficient information at submittal • No standardized public-facing checklists for a) Building permits (e.g., patios, room additions, ADUs), and b) Engineering permits (e.g., grading triggers)
• Applicants often submit hand-drawn plans lacking basic elements (foundation, framing, MEP, site plans).
• Applicants are confused about a) What type of permit is required? and b) What triggers additional permits (engineering, grading, fire)?
2 STAKEHOLDER INTERVIEW SUMMARY
E. Affordable Housing / Housing Projects
• Limited experience within Building Division so far
• Fire Department has more exposure but emphasized that early completeness and coordination are critical
• No indication that code requirements themselves are the primary barrier; however, process clarity is – Building Division
A. Identified missing information as the single biggest bottleneck B. Confirmed no formal checklists currently exist
C. Noted that allowing hand-drawn plans increases correction cycles D. Actively pursuing replacement of CitizenServe with GovWell, an AI-enabled permitting system E. Highlighted GovWell features:
• Applicant-facing submittal checklists
• AI pre-plan checks (e.g., zoning setbacks flagged automatically) • Automated comments embedded directly on plans
– Engineering Division
A. Described the process as generally clear, but technically flawed B. Identified system failures where:
• Comments don’t consistently follow permits
• Staff must manually repeat work
C. Applicants are often confused about:
• What triggers engineering or grading permits
D. Engineering has internal thresholds (e.g., 5,000 sf impervious / 10,000 sf disturbance) but these are not publicly documented
– Fire Department
A. Permits move fastest when information is correct the first time B. Reviews are delayed primarily due to:
• Incomplete submittals
• External workflow (email-based, not system-based)
C. Fired Department strongly advocated for:
• Complete submittal checklists
• A single, centralized review platform
D. County Fire is transitioning to Tyler systems and Bluebeam for plan review – General Reform Themes Identified by Staff
A. Predictability over speed: Staff want fewer surprises rather than rushed timelines.
B. Front-loaded clarity: The more applicants know at the start, the faster approvals move.
3 STAKEHOLDER INTERVIEW SUMMARY
C. Technology as an enabler, not a barrier: Must accommodate both digital and walk-in users.
D. Consistency across departments: Unified standards reduce internal and external friction. – Potential Reform Tools Discussed
A. Internal / Technical Tools
1. Integrated Permitting Software
• Shared Single platform
• Eliminates email-based workflows
2. AI-Assisted Plan Review
• Early detection of zoning/code mismatches
• Automated completeness checks
3. Centralized Comment & Condition Tracking
• All review comments attached to the permit and visible to applicants • Reduces redundant staff communication
4. Standardized Intake Protocols
• “Complete application” screening before routing to reviewers
5. Digital Plan Review Tools
• Tyler and Bluebeam transition (County Fire Department) • Compatibility with City-selected platform
B. Public-Facing Tools
1. Permit-Specific Submittal Checklists
• Building permits (patios, room additions, ADUs)
• Engineering permits (grading, civil improvements)
• Fire plan requirements (sprinklers, access)
2. Visual Process Guides
• Step-by-step “how to apply” flowcharts
• Clear triggers for when additional permits/reviews are required
1 Project Name: SRP 2.0 Imperial - Stakeholder Interview Summary Group 2: Engineering Division
Date/Time/Location: Thursday, March 5, 2026, 10:00 am – 11:00 am, MS Teams GHD Facilitators: Brady Woods: Senior Project Manager
Kayla Rashad: Planner
STAKEHOLDER INTERVIEW SUMMARY
– Group 2: Engineering Division Participants
Denise Goff: City of Imperial, Engineering Administrative Intake Assistant (~1 year with the City) – Key Topics of Discussion
A. Current Engineering & Permit Intake Process
• Intake and review process is generally straightforward and functional • City staff provide significant hands‑on assistance to applicants, especially for homeowners and firsttime or non-professional applicants • Applications are not accepted as “complete” until all required documents are submitted, which staff feel helps streamline downstream review
B. Application Completeness & Review Timing Limitations • Engineering generally follows a 30‑day completeness review timeframe, similar to planning • In practice, timelines vary based on a) emergency utility work (e.g., gas leaks), b) utility company projects (SoCalGas, telecom providers); and c) right‑of‑way work vs. private property improvements • Engineering staff often prioritize projects based on urgency and safety, rather than rigid timelines C. Common Application Deficiencies
• Incomplete or insufficient site plans, including a) missing dimensions, b) lack of scale; and c) inadequate detail
• Applicants often do not understand what a “complete” site plan requires • Hand drawn plans are still accepted, which can increase review time and require additional follow-up and clarification
D. Applicant Confusion & Pain Points
• How to prepare a site plan
• What level of detail is required
• Where to obtain required documents
• Knowing which professional or consultant they should contact • Understanding who to talk to within the City for specific questions E. Interdepartmental Coordination
• Engineering rarely requires approvals from other departments • Engineering functions largely independently for right-of-way work F. Technology, Systems, and Workflow Limitations
• No major internal workflow or software barriers identified
2 STAKEHOLDER INTERVIEW SUMMARY
• Key challenges relate to applicant capability, not City systems: Older residents often struggle with electronic submittals. Some applicants lack email access altogether – General Reform Themes Identified by Staff
A. Applicant preparedness is the primary driver of delays B. Front‑end tools (visual guides, checklists, examples) would:
• Reduce repeat visits
• Minimize incomplete submittals
• Save staff time
C. Improvements should focus on clarity, not restriction – Potential Reform Tools Discussed
A. Visual Application Guides
1. Step-by-step diagrams showing a) Application flow; and b) Intake-Review-Approval
2. Particularly helpful for non‑professional applicants B. Standardized Checklists
1. Clear, written checklists for a) Encroachment permits, b) Grading permits; and c) ADUs and residential projects
2. Should include site plan requirements with specific detail expectations C. Site Plan Examples
1. Visual examples of acceptable site plans and required elements (dimensions, scale, setbacks) D. Hybrid Submission Support
1. Maintain both digital and in‑person options
2. Acknowledge limitations of older or less tech‑savvy applicants
3. Clear instructions for using electronic portals like CitizenServe
1 Project Name: SRP 2.0 Imperial - Stakeholder Interview Summary Group 3: Imperial Valley Housing Authority (IVHA)
Date/Time/Location: Wednesday, March 15, 2026, 11:00 am – 11:30 am, MS Teams GHD Facilitators: Brady M. Woods: Senior Project Manager
STAKEHOLDER INTERVIEW SUMMARY
– Group 3: Imperial Valley Housing Authority (IVHA)
Kirk Mann – Imperial Valley Housing Authority (Housing Programs / PBV oversight, ≈6 years) Alex Celis – Imperial Valley Housing Authority, Contract Administrator (≈25 years) Jesse Garcia – Imperial Valley Housing Authority, Maintenance Supervisor (≈27 years) Yvonne Cordero – City of Imperial, Associate Planner
– Key Topics of Discussion
A. Housing Authority Engagement in Development
• The Housing Authority currently has limited direct involvement in hands‑on project development within the City of Imperial.
• Recent participation has primarily been through project‑based vouchers (PBVs) rather than entitlement, permitting, or construction management.
• The most recent City of Imperial project (Imperial Senior Housing) was developer‑led, with the City playing a larger role in site preparation (including remediation), and the Housing Authority participating on the subsidy side.
B. City Process Impacts on Affordable Housing
• Participants indicated that City review processes were not perceived as a major barrier on recent projects.
• Delays experienced on past developments were largely attributed to:
➢ Federal funding and subsidy layering issues (HUD, Section 202, PBVs). ➢ Timing and coordination between multiple funding sources, rather than local entitlement or permit review.
• Overall, City responsiveness was viewed as reasonable, with no significant concerns raised regarding review timelines on recent Imperial projects.
C. Pre‑Application Meetings and Ongoing Coordination
• While the Housing Authority has not participated recently in pre‑application meetings within Imperial, past experience in other jurisdictions suggests:
➢ Pre-application and recurring coordination meetings are generally valuable and informative. ➢ Even when meetings occasionally exceed what is strictly necessary for voucher administration, they help maintain alignment across agencies and partners. • Regular meetings during construction and close‑out phases were viewed positively for maintaining clarity and expectations.
D. Process Clarity and Predictability
• The most consistent recommendation from participants was the need for clear, upfront process guidance, including:
2 STAKEHOLDER INTERVIEW SUMMARY
➢ A step‑by‑step outline of required approvals.
➢ Identification of which approvals must occur before others. ➢ Clear sequencing to avoid late‑stage surprises.
• Participants emphasized that predictability and understanding the path forward is more valuable than simply shortening timelines.
E. Financing Considerations and City Awareness
• Participants noted that affordable housing projects often face complex and rigid funding schedules, particularly when layered financing is involved.
• Coordination issues more commonly arise between funding agencies, not between developers and the City.
F. Flexibility and Relief Mechanisms
• Participants expressed interest in clearer guidance around:
➢ Whether minor waivers or administrative relief (e.g., small parking shortfalls) may be available. ➢ How such requests differ from formal variances.
➢ When and how applicants should pursue relief options. • One potential opportunity identified:
➢ Deferring impact fees or certain City fees until Certificate of Occupancy, as is done in some other jurisdictions, could improve project feasibility without compromising City oversight. – General Reform Themes Identified by Participants
A. Front‑loaded clarity: Applicants benefit from knowing requirements, sequencing, and constraints early.
B. Predictability over speed: Clear processes reduce late‑stage complications.
C. User‑friendly guidance: Visual guides, flowcharts, and plain‑language explanations support better applications.
D. Alignment with financing realities: Awareness of funding timelines and constraints helps avoid misalignment between approvals and financing commitments. – Potential Reform Tools Discussed
A. Public‑facing process guides that clearly show entitlement and permit pathways from concept through Certificate of Occupancy.
B. Simple approval sequence diagrams showing prerequisites and dependencies.
C. Clear explanations of administrative relief options versus discretionary approvals.
D. Greater transparency around fee timing and potential deferral policies, where legally permissible.
1 Project Name: SRP 2.0 Imperial - Stakeholder Interview Summary Group 4: Private Developers
Date/Time/Location: Responses submitted via Stakeholder Interview Questionnaire 4/13/2026
STAKEHOLDER INTERVIEW SUMMARY
– Group 4: Private Developers
Daniel Dobron – CEO, Pacific West Development
Andrew Dixon – President/CFO, Pacific West Development
– Key Topics of Discussion
A. Overall Process Performance
• For new projects, early-stage entitlement and planning processes are perceived as slow-moving, with limited follow-up and insufficient urgency, increasing carrying costs and uncertainty. • For active/ongoing projects, the building permit process functions relatively smoothly once projects are underway, particularly during fee payment and permit issuance.
B. Process Clarity & Communication
• Limited clarity regarding entitlement steps and expected timelines. • Plan check durations frequently exceed stated or anticipated timeframes, with little proactive notification.
• Difficulty obtaining timely responses from City staff via email, phone, or text, contributing to avoidable project delays and added costs.
C. Timing & Predictability
• Review timelines are viewed as highly unpredictable, especially for new project entitlements and multi‑department plan checks.
• Promised review periods are rarely met, reducing confidence in scheduling, financing coordination, and construction planning.
• Respondent emphasized that realistic timelines would be preferable to optimistic estimates that are not achieved.
• Most consistent stall points identified:
➢ Entitlement processing
➢ Plan check review cycles
➢ Planning Commission and City Council approvals, particularly when review timelines shift without notice
D. Housing & Development Impacts
• Long and uncertain approval timelines noted as especially challenging for housing projects, where delays:
➢ Increase financing and holding costs
➢ Complicate coordination with lenders, investors, and contractors ➢ Introduce project risk unrelated to project quality or compliance
2 STAKEHOLDER INTERVIEW SUMMARY
– General Reform Themes Identified by Participants
A. Lack of response creates as much delay as formal review.
B. Knowing how long processes will actually take reduces risk.
C. Early‑stage process clarity would significantly improve applicant confidence and project planning. – Potential Reform Tools Suggested
A. City could contract with third‑party plan check consultants to clear review schedules.
B. Improve consistency and accuracy in plan check comments.
C. More reliable response expectations from City staff.
D. Clear points of contact during entitlement and review processes.
E. Realistic entitlement and plan check durations.
F. Full approval sequences for new projects.
DRAFT RESOLUTION 2026-16
A RESOLUTION OF THE IMPERIAL CITY COUNCIL
APPROVING THE COMMUNITY DEVELOPMENT PERMIT
STREAMLINING AND OPERATIONAL REPORT
WHEREAS, the Regional Early Action Planning Grant Program of 2021 (“REAP 2.0”) program was established by the California state legislature as part of the 2021 California Comeback Plan under AB 140 to confront the statewide housing affordability crisis by building and expanding on the success of the REAP 2019 program by integrating housing and climate goals and allowing for broader planning and implementation investments to facilitate housing supply, choice, and affordability; and
WHEREAS, REAP 2.0-funded activities are intended to accelerate infill development that facilitate housing supply, choice, and affordability; affirmatively further fair housing; and reduce vehicle miles traveled; and
WHEREAS, the City of Imperial Community Development Department was awarded a technical assistance grant through the 2021 REAP 2.0 Grant Program administered by the Southern California Association of Governments; and
WHEREAS, the Community Development Permit Streamlining and Operational Report and entitlement guides were formulated to meet the REAP 2.0 program objectives; and WHEREAS, the grant supports the development of a regulatory framework to enhance the accessibility of permitting review processes, align permitting practices with State housing law, and improve process clarity by implementing entitlement visual guides; and WHEREAS, upon analyzing the information presented, the City Council recommends approval of the City of Imperial Community Development Permit Streamlining Report and Operational Report and its findings.
PASSED, ADOPTED, AND APPROVED by the City Council of the City of Imperial, this 3rd day of June, 2026.
______________________________
IDA OBESO-MARTINEZ,
MAYOR
ATTEST:
______________________________
KRISTINA SHIELDS, CITY CLERK
CITY OF IMPERIAL
I, Kristina Shields, City Clerk of the City of Imperial, California, hereby certify that the foregoing Resolution No. 2026-16 was duly adopted at a meeting of the Imperial City Council at its meeting held on the 3rd day of June, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I hereunto set my hand and affixed the official seal of the City of Imperial, California, on June 3, 2026.
______________________________
KRISTINA SHIELDS, CITY CLERK
CITY OF IMPERIAL
C.4.
City Council
STAFF REPORT
Document ID: 2026-290
Category: Action Item
Department: City Manager's Office
Department Head: Dennis H. Morita, City Manager
Meeting Date: June 3, 2026
SUBJECT:
AWARD OF CONTRACT FOR CITY APARTMENTS REMODEL PROJECT
BACKGROUND:
The City of Imperial was previously awarded funds through the Permanent Local Housing Allocation Program (PLHA) for improvements to the 6th Street/H Street apartments. The first project was the replacement of all windows of the ten (10) unit apartment complex, replacing 44 windows in total. On April 8, 2026, the City of Imperial released an Invitation to Bid, calling for proposals for the renovation of kitchens and bathrooms at the City Apartments. Upon posting for six (6) weeks and completion of the competitive bid process, the City received a total of 3 bids as follows:
Busted Knucklez Construction - $302,568.20
LZ Construction – 429,500.00
Top Builders Construction – 363,324.90The city also received one late submission, to be returned unopened to the submitter.
FISCAL IMPACT:
$332,825.02 PLHA grant funds, total available funds: $354,964.00. (Account: 54-865- 5210)
REQUESTED ACTION:
Staff requests that the City Council award this project to Busted Knucklez Construction and authorize the City Manager to execute all required documentation.
CITY MANAGER RECOMMENDATION:
Approve as requested.
C.4.
Attachments:
1. 2026-03 Bid Opening Summary
2. 2026-03 Bid Sheet (Busted Knuckles)
3. Invitation to Bid Packet 2026-03
Cityof
C*lifornia
Received by: Aimee Osuna
Bid Opening Location: 400 S. lmperial Ave, Suite 102
Opened By: Aimee Osuna, Assistant City Clerk
Witnessed by:
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City Aportmenls Remodel
Bid N o. 2026-03
on: [VIay 21,20262p.m
Signature
Combined Total
Project A+B
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CITY OF IMPERIAL
PROPOSAL BID SHEET Page 1 ot 2
CITY APARTMENTS REMODEL PROJECT
BtD NO.202643
(Project A & B Combined Proposal)
KITCHEN/BATHROOM REMODEL PROPOSAI./BID FORM
DESCRIPTION (Kitchen Project A) QUANTITY UNIT PRICE (per TOTAL PRICE apartment)
r0 Lump Sum 16,842.30 Removal and Disposal of existing Kitchen fixtures and materials
Replacement:
Kitchen Sink, plumbing drainage and faucets. 10 1,480.00 14,800.00 41 ,181 Kitchen Cabinets l0 4,1 18. 1 6 .60
Kitchen Countertops 10 2,497.25 24,972,5A
Kitchen Range Hood 10 1,087 .25 10,872.50
Kitchen Flooring l0 3,495,41 34,954.10
Kitchen Lighting and hardware t0 1,616.33 16,163.30
Hardware, Caulk and Material l0 Lump Sum 2,370.80
Dryrvall Repair and Paint l0 Lump Sum 9,709.00
lnstallation and finishing work l0 Lump Sum 5,000.00
r
?/
r
f
/
/
QUANTITY UNIT PRICE (per TOTAL PRICE
apartment)
DESCRIPTION (Bathroom Project B)
l0 Lump Sum 14,000.00 Removal and Disposal of existing Bathroom fixtures and materials
Replacement:
764.35 7,643.50 Vanity and Sink, to include plumbing drainage and faucets.
l0
Bathroom Mirror 10 100.00 1,000.00
29
10 1,700.00 17,000.00 Bathroom shower/tub to include plumbing, drainage and faucets.
l0 3,115.00 31 Bathroom Flooring ,1 50.00
Bathroom Lighting t0 1,428.00 14,280.00
Bathroom Exhaust Hood 780.00 7,800.00
Hardware, Caulk and Material l0 Lump Sum 2,370.80
Drywall Repair and Paint l0 Lump Sum 25,457.80
Installation and finishing work t0 Lump Sum 5,000.00
Permits and City Business License
4/
7 Total (Combined Projects A &B) Bid Price $ 302,568.20 a 30
CITY OF IMPERIAL
PROPOSAL BID SHEET Page 3 of 3
CITY APARTMENTSTI'C T,TODEL P ROJ ECT
BtD NO.2026-03
(Project A & B Combined Proposal)
KITCHEN/BATHROOM REMODEL PROPOSAL/BID FORM
NOTE 1: THE ESTIMATED QUANTITIES INDICATED ABOVE ARE
APPROXIMATE. THE ENGINEER WILL NOT ASSU'T'E
RESPOA'S'BILITY FOR THE QUANTITIES ILLUSTRATED IN THE
PROJECT PIANS. IT 'S THE RESPO'VSIBILITY OF THE
CONTRACTOR TO ESTABI'SH THE QUANTITIES.
NOTE 2: THE LOWEST RESPOiTSIVE BID WLL BE BASED ON THE
LOWEST TOTAL BID PROPOSAL.
TOTAL AMOUNT OF BrD PROPOSAL (NUMBERS 302,568.20
TOTAL AMOUNT OF BtD PROPOSAL (WORDS Three thousand
Three thousand two hundred sixty-eight and 201100
Note: The estimated quantities listed in the Proposal Bid Sheet(s) are supplied to give an indication of the general scope of the work, but the accuracy of these figures is not guaranteed and the bidder shall make his own estimates from the drawings. ln case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid.
Thomas Z Gomez Jr 760-425-0487
Bidder's Name and Number
31
1 CITY OF IMPERIAL
Imperial, California
CONTRACT DOCUMENTS AND
SPECIFICATIONS FOR
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
Funding Source:
Permanent Local Housing Allocation Program (PLHA)
Local City Apartment Funds
City of Imperial
City Manager’s Office
420 S. Imperial Ave Imperial, CA 92251
(760) 355-5302 | www.Cityofimperial.org
KEY DATES (Subject to Change):
Issue Date: April 08, 2026
Non-Mandatory Site Visit: April 30, 2026 (8:30am PST)
Deadline for Questions: May 08, 2026 (2:00pm PST)
Proposal Due Date: May 21, 2026 (2:00pm PST)
Bid Opening: May 21, 2026 (2:00pm PST)
APRIL 2026
2 CITY OF IMPERIAL
TABLE OF CONTENTS
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
TABLE OF CONTENTS.................................................................................... 2 NOTICE INVITING SEALED BIDS ................................................................... 4 INSTRUCTIONS TO BIDDERS .........................................................................9
BID PROPOSAL DOCUMENTS
Bid Proposal ................................................................................................ 15 Bidder’s Information......................................................................................17 Contractor’s License Statement....................................................................18 List of Subcontractors ...................................................................................19 References .................................................................................................. 20 Designation of Sureties................................................................................ 20 Bid Bond .......................................................................................................21 Non-Collusion Affidavit..................................................................................23 Proposal Bid Sheet ................................................................................. 25-32 Bid Proposal ................................................................................................ 33
CONTRACT DOCUMENTS
Contract Agreement......................................................................................35 Contract Performance Bond..........................................................................49 Payment Bond ..............................................................................................53 General Liability Endorsement......................................................................57 Automobile Liability Endorsement.................................................................61 Worker’s Compensation/Employees Liability Endorsement ..........................65
GENERAL SPECIFICATIONS
Scope of Work ..............................................................................................67 Location of Work...........................................................................................70 Time of Completion.......................................................................................70 Traffic Requirements.....................................................................................70 Utility Requirements......................................................................................70 Flow and Acceptance of Water.....................................................................71 Removal of Water........................................................................................ 71 Trench Excavation and Shoring....................................................................71 Standard Specifications ................................................................................72 Wage Rates and Labor Codes......................................................................73
3 PART I – SPECIAL PROVISIONS
Section 1. Terms, Definitions, Abbreviations and Symbols.........................75 Section 2. Scope and Control of the Work ..................................................75 Section 3. Changes in Work........................................................................76 Section 4. Control of Materials....................................................................76 Section 5. Utilities .......................................................................................77 Section 6. Prosecution, Progress and Acceptance of the Work ..................77 Section 7. Responsibilities of the Contractor...............................................78 Section 8. Measurement and Payment.......................................................82 APPENDIX A – CALIFORNIA STATE GENERAL PREVAILING WAGE RATES APPENDIX B – SITE MAP & PHOTOS
APPENDIX C – IMPROVEMENT PLANS
4 CITY OF IMPERIAL
NOTICE INVITING SEALED BIDS
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
PUBLIC NOTICE IS HEREBY GIVEN that the City of Imperial, as CITY, invites sealed bids for the above stated project and will receive such bids in the offices of the City Clerk at 420 S. Imperial Avenue, Imperial, California 92251 up to the hour of 2:00 P.M. on Thursday, May 21, 2026. On Thursday, May 21, 2026, at 2:00 P.M. the City will publicly open and read aloud all bids properly received.
A bid summary will then be prepared and posted. A Non-Mandatory Pre-Bid meeting, followed by a project site walk, will be conducted at 8:30 A.M. on Thursday April 30, 2026 at 420 South Imperial Avenue, Imperial, CA.
CITY APARTMENTS REMODEL PROJECT scope of work is as follows:
Remodeling services for City owned 10-unit apartment complex. The City intends to solicit bids/pricing for the following scopes of work:
•Kitchen Remodel •Bathroom Remodel •Combined Kitchen and Bathroom Remodel The work includes interior remodeling of kitchens and bathrooms in City-owned apartment units, including but not limited to demolition, cabinetry, countertops, fixtures, plumbing, electrical, lighting, finishes, and associated work.
Respondents may submit proposals for projects individually (Project A–Kitchen Remodel) (Project B–Bathroom Remodel), or as combined project (Combined Project A&B-Kitchen/Bathroom Remodel). The project may be awarded as a single project (Kitchen Remodel or Bathroom Remodel), or as one combined contract (Kitchen+ Bathroom Remodel), based on the lowest responsible bidder, subject to availability of funding and the best interests of the City. Each bid amount stands independently and is binding.
Project A – Kitchen Remodel
1) Advising clients on material recommendations and options to maximize energy efficiency, while enhancing the aesthetic value.
2) Obtaining all necessary permits and ensuring work complies with building codes. 3) Implementing security measures on the job site to prevent theft, trespass, and damage. 4) Prep interior and exterior of site as needed, General Demolition to include removal and proper disposal of existing materials (inside & outside). 5) Inspection of structural components to identify and make necessary repairs, to include plumbing, structural framing and electrical.
6) Inspection and proper measurement, dimensions listed in this RFP are approximate for reference only.
7) Fitting and installation of new fixtures, to include:
a) Kitchen Cabinets
i) Install new factory-finished cabinets (minimum KCMA-certified), plywood boxes or equal, soft-close hardware, moisture-resistant construction where adjacent to wet areas.
b) Kitchen Countertops
i) Install countertops (laminated/solid surface) with seamless backsplashes at height. Provide edge profiles and sealing per manufacturer. c) Kitchen Plumbing
i) Replace sink, faucet (low-flow compliant), traps, supply lines; verify dishwasher connections; replace shut-off valves. Pressure test and code compliance. d) Kitchen Electrical
i) Provide GFCI outlets, dedicated circuits as required, LED ceiling fixture, appliance receptacles per code.
e) Kitchen Flooring
i) Install new vinyl plank flooring with moisture barrier and transitions. Cove base where required.
5 ii) Slip-resistant; water-resistant; low-maintenance. f) Kitchen Range Hood, verify clearance and ventilation 8) Cap and caulk will match color of new cabinets and walls 9) Drywall repair, Painting of new drywall and other areas appropriate areas worked on. a) Walls/ceiling/trim: low-VOC; washable eggshell/satin for walls; semi-gloss for trim/doors; color options coordinated with the City.
b) Caulk and seal per spec.
10) Contractor to field verify all work.
11) Contractor will submit product approval at contract signing with energy rated and warranty documentation (where appropriate) to be submitted prior to final pay request. 12) Complete cleanup of the job site, ensuring all debris and materials are removed and the site is left in good condition.
Project B – Bathroom Remodel
1) Advising clients on material recommendations and options to maximize energy efficiency, while enhancing the aesthetic value.
2) Obtaining all necessary permits and ensuring work complies with building codes. 3) Implementing security measures on the job site to prevent theft, trespass, and damage. 4) Prep interior and exterior of site as needed, General Demolition to include removal and proper disposal of existing materials (inside & outside). 5) Inspection of structural components to identify and make necessary repairs, to include plumbing, structural framing and electrical.
6) Inspection and proper measurement, dimensions listed in this invitation to bid are approximate for reference only.
7) Fitting and installation of new fixtures, to include:
a) Bathroom Waterproofing
i) Provide ANSI A1 18.10-compliant waterproofing membranes for wet areas.
Coordinate with tile backer (cement board) and manufacturer’s system. b) Bathroom Plumbing
i) Replace toilet (WaterSense)
ii) Sink and drainage, faucet (low-flow)
iii) Tub/shower valve and trim, drain assemblies, showerhead. iv) New shut-offs, pressure testing.
c) Bathroom Shower/Tub Enclosure (Tile & Finishes)
i) Install tile to specified pattern (walls/floor).
ii) Provide grout per spec (epoxy or polymer - modified as specified). iii) Tub, slopes to drains; expansion joints.
iv) Tile ceramic or porcelain, minimum 3”x6” or 12”x24” formats; water-resistant backer, mold-resistant grout; appropriate waterproofing membrane. d) Bathroom Vanity & Tops
i) Install new vanity cabinet and countertop (solid surface/laminate). Provide mirror and accessories.
e) Bathroom Flooring
i) Install new vinyl plank flooring with waterproof underlayment. Base per spec. ii) Slip-resistant; water-resistant; low-maintenance.
f) Bathroom Electrical
i) Install GFCI outlet(s)
ii) Install LED ceiling light with vacancy switch (as per code) iii) Install exhaust fan (sone rating ≤ 50 CFU)
iv) Switches for lighting and fan separate circuit.
v) Verify dedicated circuits as required.
8) Cap and caulk will match colors of new bathroom cabinets and walls. 9) Drywall repair, Painting of new drywall and other areas appropriate areas worked on. a) Walls/ceiling/trim: low-VOC; washable eggshell/satin for walls; semi-gloss for trim/doors; color options coordinated with the City.
b) Caulk and seal per spec.
6 10) Contractor to field verify all work, ensure fixtures and clearances meet applicable ADA/UFAS/PHAs standards in units are designated accessible. 11) Contractor will submit product approval at contract signing with energy rated and warranty documentation (where appropriate) to be submitted prior to final pay request. 12) Complete cleanup of the job site, ensuring all debris and materials are removed and the site is left in good condition.
All products must be new, free from defects, and suitable for heavy-use residential environments.
All material options must be comparable in cost, appearance, quality, and performance.
The Contractor shall provide City with a minimum of two (2) to three (3) options for all finished material associated with the kitchen and bathroom remodel. All required options shall be included as part of the base bid, with no additive or deductive cost differences between the selections.
Contractor’s base bid shall cover the furnishing and installation of any one (1) of the City’s selected options.
The Contractor shall submit two (2) to (3) three equivalent, cost-neutral options for the following finish components:
• Cabinet finishes
• Countertops
• Flooring materials
• Wall tile and shower/tub surrounds
• Plumbing fixtures styles and finishes
• Hardware (e.g., cabinet pulls, faucets, towel bars)
• Paint colors (walls, ceilings, and trim)
Each option shall include:
1. Product specifications, including manufacturer, model number, composition, and warranty information.
2. Material samples or digital sample boards, clearly labeled and representative of actual installed appearance.
3. Confirmation of cost neutrality, stating that all proposed options are comparable in price, durability, and availability and can be under the base bid amount.
4. Lead-time verification, ensuring that each option meets the project schedule requirements without delay.
The City will select the preferred finish options after reviewing the contractor’s submittals. The Contractor shall not procure materials until receiving written approvals. Any proposed substitution must comply with the project’s substitution procedures and receive prior written authorization from the City.
Contractor shall coordinate temporary relocation logistics with the City’s designated relocation lead (City staff). Contractor will provide City with a unit-by-unit 3-week look-ahead schedule. City will issue tenant notices. Contractor shall provide minimum 7-day advanced notice to entry and 48-hour confirmation.
Contractor will maintain safe egress; post signage; daily clean-up; dust control and odors; isolate work areas. Contractor will assist in moving and protecting furniture/appliances within units or to designated storage, with protective coverings and inventory. *The City reserves the right to award:
a) The Kitchen Remodel (described as Project A-Kitchen Remodel) only, b) The Bathroom Remodel (described as Project B-Bathroom Remodel) only, or c) The Combined Kitchen + Bathroom Remodel (described as Project A&B Combined Kitchen/Bathroom Remodel).
The project may be awarded as a single project (Kitchen Remodel or Bathroom Remodel), or as one combined contract (Kitchen + Bathroom Remodel), based on the lowest responsible bidder,
7 subject to availability of funding and the best interests of the City. Each bid amount stands independently and is binding.
To minimize potential temporary tenant relocation, reduce coordination challenges and limit disruptions to current residents of the fully occupied complex, the City if in its determination to award a combined contract (Kitchen + Bathroom Remodel), the contract will be awarded a single bidder based on the lowest responsible bidder, subject to availability of funding and the best interests of the City.
Please see Appendix A, B and C for more information.
The work to be done consists of furnishing all materials, equipment, tools, labor and incidentals, as required by the contract documents. Contractor will also be responsible for accurate measurements.
Bid packages (USBs) are available at the City of Imperial City Hall, located at 420 South Imperial Avenue, Imperial, California 92251, upon payment of a $85.00 non-refundable fee ($100.00 if mailed). Only those firms that have purchased the bid documents will be provided with any addendums that may be issued for this project prior to the bid opening date.
Any contract entered into pursuant to this notice will incorporate the provisions of State Labor Code of the State of California. Compliance with the higher State prevailing rates of wages and apprenticeship employment standards established by the State Director of Industrial Relations will be required. Affirmative action to ensure against discrimination in employment practices on the basis of race, color, national origin, ancestry, sex, or religion will also be required.
CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60- 4.3(a), and its efforts to meet the goals established for the geographical area where the contract resulting from the solicitation is to be performed. The hours of minority and female employment and training must be substantially uniform through the duration of the contract, and in each trade, and the Contractor shall make a good faith effort to employ women and minority individuals evenly on each of its projects.
The transfer of minority or female employees or trainees from contractor to contractor or from project to project for the sole purpose of meeting the Contractor’s goals shall be a violation of the contract, the Executive Order, and the regulations in 41 CFR Part 60-4. Compliance with the goals will be measured against the total work hours performed.
Each bid must be accompanied by a guaranty of cash, certified check, cashier's check or bid bond made payable to the City of Imperial for an amount equal to at least ten percent (10%) of the bid.
Such guaranty to be forfeited should the bidder to whom the contract is awarded fails to enter the contract. All guaranties to be returned after the contract is awarded. In conformance with the State of California Public Contract Code Section 22300, the contractor may substitute securities for any funds withheld by the City to ensure performance under the contract. At the request and expense of the contractor, securities equivalent to the amount withheld shall be deposited with the City or with a State or Federally chartered bank as the escrow agent who shall pay such funds to the contractor upon notification by the City of the contractor's satisfactory completion of the contract. The type of securities deposited and the method of release shall be approved by the City Attorney's office.
As used in this notice, and in the contract resulting from this solicitation, the “covered area” is in the City of Imperial in Imperial County, State of California.
The contract documents call for monthly payments based upon the engineer’s estimate of the work completed. The City of Imperial will retain five percent (5%) of each progress payment as security for completion of the balance of the work. At the request and expense of the successful bidder, the City will pay the amounts so retained upon compliance with the requirements of Public Contract Code Section 22300 and the provisions of the contract documents pertaining to Substitution of Securities.
Bids must be prepared on the approved proposal forms in conformance with the instructions to Bidders and submitted in a sealed envelope plainly marked on the outside:
CITY CLERK
ATTN: Aimee Osuna, Assistant City Clerk
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
8 The Bid Proposal should be delivered no later than 2:00 P.M. on Monday, May 21, 2026, addressed as follows:
City of Imperial, City Hall – City Clerk
420 S. Imperial Avenue, Imperial, CA 92251
Questions concerning the proposal should be directed to Cody Burch, Fleet and Facilities Supervisor via email: [email protected]. Questions should be received no later than 2:00 P.M.
Friday, May 8, 2026.
Clarification desired by a proposer shall be requested in writing with sufficient time to allow for a response prior to the date Bid Proposals are due. Oral explanation or instructions shall not be considered binding on behalf of the City.
Any modifications to this solicitation will be issued by the City as a written addendum. The City will not consider proposals received after the specified time and date. This bid proposal does not commit the City of Imperial to award a contract or pay any costs associated with the preparation of a Proposal.
The City of Imperial reserves the right to reject any or all bids, to award each item separately, delete portions of the work, and/or waive any informality on any bid. No bid may be withdrawn for 60 days after the time set for the opening thereof. Failure by the successful bidder to enter into a contract with the City or to deliver goods and/or services in accordance with the bid may result in a declaration by the City that the bidder is not a responsible bidder, and elimination from consideration in future bidding.
No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1 (a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Any bid submitted by a contractor or subcontractor not properly licensed and not registered with the Department of Industrial Relations shall be considered non-responsive and will be rejected.
At the time of contract award, the prime contractor shall possess a Class “A” contractor’s license and/or any combination of “C” specialty contractor’s license(s) sufficient to perform the work.
9 CITY OF IMPERIAL
INSTRUCTIONS TO BIDDERS
FOR
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
PROPOSAL FORMS
Bids shall be submitted in writing on the Bid Proposal forms provided by the CITY, all forms must be filled and initialed. All information requested therein must be clearly and legibly set forth in the manner and form indicated. The CITY will not consider any bid proposal not meeting these requirements and/or not submitting all forms requested herein.
Bidders may bid:
a) Kitchen Remodel only,
b) Bathroom Remodel only,
c) Both Kitchen Remodel only and Bathroom Remodel only, and/or d) Combined Kitchen + Bathroom Remodel.
Each bid amount stands independently and is binding, the City reserves the right to reject any or all bids.
PROPOSAL GUARANTEE (BID BOND)
Proposals must be accompanied by a proposal guarantee consisting of a certified check or bid bond payable to the CITY in the amount of (10%) of the total amount Bid. Any proposal not accompanied by such a guarantee will not be considered. If a bidder to whom a contract is awarded fails or refuses to execute the contract documents or furnish the required insurance policies and bonds as set forth in those documents, the proposal guarantee shall be forfeited to the CITY. The proposal guarantees of all bidders will be held until the successful bidder has properly executed all contract documents.
NON-COLLUSION AFFIDAVIT
Bidder shall declare that the only persons or parties interested in the proposal as principals are those named therein; that no officer, agent, or employee of the CITY is personally interested, directly or indirectly, in the proposal; that the proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that the proposal is in all respects fair and without collusion or fraud. The NonCollusion Affidavit shall be executed and submitted with the proposal.
PROPOSAL BID SHEET
Bidders shall give unit prices for each and all of the items set forth. No aggregate bids will be considered. The bidder shall set forth for each item of work, in clearly legible figures, a unit item price and a total for the item in the respective spaces provided for this purpose. The quantities listed in the Bid sheets are supplied to give an indication of the general scope of work, but the accuracy of figures is not guaranteed, and the bidder shall make his own estimates from the drawings. In case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid.
No bidder may withdraw his proposal for a period of forty-five (45) days after the time set for opening thereof. However, the CITY will return all proposal guaranties within ten (10) days after the award of the contract or rejection of the bids, as the case may be, to the respective bidders whose proposals they accompany.
DELIVERY OF PROPOSAL
Proposals may be mailed or delivered by messenger. However, it is the bidder’s responsibility alone to ensure delivery of the proposal to the hands of the CITY’s designated official prior to the bid opening hour stipulated in the “Notice Inviting Sealed Bids.” Late proposals will not be considered.
10 WITHDRAWAL OF PROPOSALS
A proposal may be withdrawn by a written request signed by the bidder. Such requests must be delivered to the CITY’s designated official prior to the bid opening hour stipulated in the “Notice Inviting Sealed Bids”. The withdrawal of a proposal will not prejudice the right of the bidder to submit a new proposal, providing there is time to do so. Proposals may not be withdrawn after said hour without forfeiture of the proposal guarantee.
IRREGULAR PROPOSALS
Unauthorized conditions, limitations, or provisions attached to a proposal will render it irregular and may cause its rejection. The completed proposal forms shall be without interlineations, alterations, or erasures. Alternative proposals will not be considered unless specifically requested. No oral, telegraphic, or telephonic proposal, modification, or withdrawal will be considered.
TAXES
No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all unit prices and bid amounts will be deemed and held to include any such taxes, which may be applicable.
DISQUALIFICATION OF BIDDERS
In the event that any bidder acting as a prime contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified.
This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime contractor.
No contract will be executed unless the bidder is licensed in accordance with the provisions of the State Business and Professions Code.
INTERPRETATION OF PLANS AND DOCUMENTS
If any person contemplates submission of a bid for the proposed contract and is in doubt as to the true meaning of any part of the services to be performed, he may submit to the Engineer of the CITYa written request for an interpretation or correction thereof. The person submitting the request will be responsible for its prompt delivery.
Any interpretation or correction of the proposed documents shall be made only by addendum duly issued and copy of such addendum will be mailed or delivered to each person receiving a set of such documents.
The Engineer will not be responsible for any other explanation or interpretations of the proposed documents.
ADDENDA OR BULLETINS
All bidders are advised as to the possibility of issuance of addenda affecting the items, scope or quantity of the work required for this project. Each bidder shall be fully responsible for informing himself as to whether or not any such addenda have been issued. The effect of all addenda to the Contract Documents shall be considered in the bid, and said addenda shall be made a part of the contract documents and shall be returned with them. Failure to cover in his bid any such addenda issued may render his bid irregular and may result in its rejection by the CITY.
LEGAL RESPONSIBILITIES
All proposals must be submitted, filed, made, and executed in accordance with State and Federal laws relating to bids for contracts of this nature whether the same are expressly referred to herein or not.
Any Bidder submitting a proposal shall, by such action, thereby agree to each and all of the
11 terms, conditions, provisions, and requirements set forth, contemplated, and referred to in the Contract Documents and to full compliance therewith.
AWARD OF CONTRACT
Following a review of the bids, the CITY shall determine whether to award the contract or to reject all bids. The award of the contract, if made, will be to the lowest responsible Bidder, described below, as determined solely by the CITY. At the time of contract award, the successful Bidder shall hold a Class B Contractors License, as required to perform the work, issued by the State of California.
Additionally, the CITY reserves the right to reject any or all proposals, to accept any bid or portion thereof, to waive any irregularity, and to take the bids underadvisement for the period of time stated in the “Notice Inviting Sealed Bids”, all as may be required to provide for the best interests of the CITY. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Bidder to whom the award is contemplated.
The City may award the project as a single project (Kitchen Remodel or Bathroom Remodel), or as one combined contract (Kitchen + Bathroom Remodel), based on the lowest responsible bidder, subject to availability of funding and the best interests of the City. Each bid amount stands independently and is binding.
To minimize potential temporary tenant relocation, reduce coordination challenges and limit disruptions to current residents of the fully occupied complex, the City if in its determination to award a combined contract (Kitchen + Bathroom Remodel), the contract will be awarded to a single bidder based on the lowest responsible bidder, subject to availability of funding and the best interests of the City.
No bidder may withdraw his proposal for a period of forty-five (45) days after the time set for opening thereof. However, the CITY will return all proposal guarantees within ten (10) days after the award of the contract and execution of the contract documents or rejection of the bids, as the case may be, to the respective bidders whose proposals they accompany.
LABOR CODE
Pursuant to the provisions of Section 1773 of the Labor Code of the State of California (herein referred to as Labor Code), the CITY has obtained the general provisions rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification or type of workman needed to execute the contract from the Director of the Department of Industrial Relations. These rates are on file with the Clerk of the CITY.
Travel and subsistence payments to each workman needed to execute the work shall be made as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Section 1773.8 of the Labor Code.
The Contractor shall comply with the provisions of Section 1774 of the Labor Code. Failure to comply with the subject section will subject the Contractor to penalty and forfeiture provisions of Section 1775 of the Labor Code.
Pursuant to the provisions of Section 1770 of the Labor Code, the general prevailing rate of wages has been ascertained (which rate includes employer payments for health and welfare, vacation, pension, and similar purposes) applicable to the work to be done for straight time, overtime, Saturday, Sunday and holiday work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned.
The CITY will not recognize any claim for additional compensation because of the payment by the Contractor of any wage rate in excess of the prevailing wage rate set forth in the contract. The possibility of wage increases is one of the elements to be considered by the Contractor in determining his bid, and will not under any circumstances be
12 considered as the basis of a claim against the CITY on the contract.
The CONTRACTOR and subcontractors shall comply with Section 1777.6 of the Labor Code, which stipulates that it shall be unlawful to refuse to accept otherwise qualified employees as registered apprentices solely on the grounds of race, religious creed, color, national origin, ancestry, sex, or age, of such employee, except as provided in Section 3077 of the Labor Code.
WORKMAN’S COMPENSATION CERTIFICATE
Section 3700 of the Labor Code requires that every employer shall secure the payment of compensation by either being insured against liability to pay compensation with one or more insurers or by securing a certificate of consent to self- insure from the State Director of Industrial Relations.
In accordance with this section and with Section 1861 of the Labor Code, the contractor shall sign a Compensation Insurance Certificate, which is included with the Contract Agreement, and submit same to City along with the other required contract documents, prior to performing any work. Reimbursement for this requirement shall be considered as included in the various items of work.
CLAYTON ACT AND CARTWRIGHT ACT
Section 4551 of the State Government Code specifies that in executing a public works contract with the CITY to supply goods, services or materials, the Contractor or Subcontractor offers and agrees to assign to the CITY all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 commencing with Sec. 16700) of Part 2 of Division 7 of the Business and Professions Code, arising from purchase of goods, services or materials pursuant to the contract or subcontract. This assignment shall become effective when the CITY tenders final payment to the Contractor without further acknowledgment by the parties.
SUBSTITUTION OF SECURITIES
In conformance with the State of California Public Contract Code Section 22300, the contractor may substitute securities for any funds withheld by the CITY to ensure performance under the contract.
At the request and expense of the contractor, securities equivalent to the amount withheld shall be deposited with the City or with a State or Federally chartered bank as the escrow agent who shall pay such funds to the contractor upon notification by CITY of Contractor’s satisfactory completion of the contract.
The type of securities deposited and the method of release shall be approved by the City Attorney’s office.
SUBLETTING AND SUBCONTRACTING
Pursuant to the Subletting and Subcontracting Fair Practices Act (commencing with Section 4100 of the Government Code), bidders are required to list in their proposal the name and location of place of business of each subcontractor who will perform work or labor or render services in or about the construction of the work or improvement or a subcontractor who specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the Plans and Specifications in excess of 1/2 of 1% of this prime contractor’s total bid. Failure to list a subcontractor for a portion of the work means that the prime contractor will do that portion of the work. It is the Agency’s intent for the Subletting and Subcontracting Fair Practices Act to apply to all phases of the work.
CITY BUSINESS LICENSE
The Contractor shall obtain a City of Imperial Business License prior to the City’s issuing the Notice to Proceed. The annual fee for the Business License is one hundred dollars ($100.00).
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15 CITY OF IMPERIAL
BID PROPOSAL
For
CITY APPARTMENTS REMODEL PROJECT
BID NO. 2026-03
TO CITY OF IMPERIAL, as CITY:
In accordance with CITY’s “Notice Inviting Sealed Bids,” the undersigned BIDDER hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above-stated project as set forth in the Contract Documents and to perform all work in the manner and time prescribed.
BIDDER declares that this proposal is based upon careful examination of the work site, Plans, Specifications, Instructions to Bidders, and Contract Documents. If this proposal is accepted for award, BIDDER agrees to enter into a contract with the CITY at the unit and/or lump sum prices set forth in the following Proposal Bid Sheet. BIDDER understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to the CITY of the Bid Bond accompanying this proposal.
BIDDER understands that a bid is required for the entire work, that the estimated quantities set forth in the Proposal Bid Sheet are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts.
BIDDER agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workman’s compensation or to undertake self-insurance in accordance with the provisions of that code, and that the BIDDER will comply with such provisions of that code before commencing the performance of this Contract if awarded it.
BIDDER certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any agency, State, or Federal equal employment opportunity orders have been satisfactorily filed and that no such reports are currently outstanding.
BIDDER declares that the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the CITY is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that this proposal is in all respects fair and without collusion or fraud.
BIDDER certifies that affirmative action has been taken to seek out and consider disadvantaged business enterprises for those portions of the work to be subcontracted and that such affirmative actions have been carefully documented, that said documentation is open to inspection, and that said affirmative action will remain in effect for the life of any contract awarded hereunder. Furthermore, BIDDER certifies that affirmative action will be taken to meet all equal employment opportunity requirements of the contract documents.
16 DATED: , 2026
BIDDER:
BIDDER’S ADDRESS: BY:
TITLE:
TELEPHONE #:
FAX #:
17 BIDDER'S INFORMATION
BIDDER certifies that the following information is true and correct:
Bidder's Name
Business Address
Telephone
State Contractor's License No. and Class
Original Date Issued Expiration Date
The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest in this proposal:
The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows:
All current and prior DBA's, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows:
18 CONTRACTOR'S LICENSING STATEMENT
The undersigned is licensed in accordance with the laws of the State of California providing for the registration of Contractors.
Contractor's License Number:
DIR No#:
Name of Individual Contractor (Print or type):
Signature of Owner:
Business Address:
Or
Name of Firm:
Business Address:
Name: Title:
Address:
Or
Name of Corporation:
Corporation Address:
Corporation organized under the laws of the State of
Signature of President of Corporation
Signature of Secretary of Corporation
19 LIST OF SUBCONTRACTORS
BIDDER proposes to subcontract certain portions of the work, and to procure materials and equipment from suppliers and vendors as follows:
Name Under Which Specific Address Percent
Subcontractor License of Office of Total Description
Is Licensed No. Mill/Shop Contract of Subcontract
20 REFERENCES
The following are the names, addresses, and phone numbers for three public agencies for which BIDDER has performed similar work within the past two years:
DESIGNATION OF SURETIES
The following are the names, addresses, and phone numbers for all brokers and sureties from whom BIDDER intends to procure insurance and bonds:
21 CITY OF IMPERIAL
BID BOND
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
KNOW ALL MEN BY THESE PRESENTS that ,
as BIDDER, and ,
as SURETY, are held and firmly bound unto the CITY OF IMPERIAL, as CITY, in the penal sum of
dollars ($ ), which is ten percent (10%) of the total amount bid by BIDDER to the CITY for the above-stated project, for the payment of which sum, BIDDER and SURETY agree to be bound, jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is about to submit a bid to CITY for the above-stated project, if said bid is rejected, or if said bid is accepted and a contract is awarded and entered into by BIDDER in the manner and time specified, then this obligation shall be null and void, otherwise, it shall remain in full force and effect in favor of AGENCY.
WITNESS our hands this day of , 2025.
(seal)
CONTRACTOR (CORPORATION) – TYPE
By:
President
By
Secretary/Treasurer
NOTE: SIGNATURE OF CORPORATE OFFICIALS MUST BE NOTARIZED.
Subscribed and sworn to before me
this day of , 2026.
Notary Public
(Page 1 of 2)
22 SURETY’S NAME-TYPE
Mailing Address
By:
Name
Title
NOTE: SIGNATURE OF SURETY MUST BE NOTARIZED.
Subscribed and sworn to before me
this day of , 2026.
Notary Public
(seal)
(Page 2 of 2)
23 NON-COLLUSION AFFIDAVIT
STATE OF CALIFORNIA )
) SS
COUNTY OF )
being first duly sworn deposes
and says that he is (sole owner, a partner, president, etc.) of the party making the foregoing bid; that such
bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or a sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or indirectly sought by agreements, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract or anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not, directly or indirectly submitted his bid price, or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid and will not pay any fee in connection, organization, bid depository, or to any member or persons as have a partnership or other financial interest with said bidder in his general business.
Signed:
Title:
Subscribed and sworn to before me
this day of ,2026.
Notary Public
24
25 CITY OF IMPERIAL
PROPOSAL BID SHEET Page 1 of 2
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
(Project A)
KITCHEN REMODEL PROPOSAL/BID FORM
DESCRIPTION QUANTITY UNIT PRICE (per
apartment)
TOTAL PRICE
Removal and Disposal of existing Kitchen fixtures
and materials 10 Lump Sum
Replacement:
Kitchen Sink, plumbing drainage and faucets. 10
Kitchen Cabinets 10
Kitchen Countertops 10
Kitchen Range Hood 10
Kitchen Flooring 10
Kitchen Lighting and hardware 10
Hardware, Caulk and Material 10 Lump Sum
Drywall Repair and Paint 10 Lump Sum
Installation and finishing work 10 Lump Sum
Permits and City Business License
Total (Project A) Bid Price
$
26 CITY OF IMPERIAL
PROPOSAL BID SHEET Page 2 of 2
FOR
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-06
(Project A)
KITCHEN REMODEL PROPOSAL/BID FORM
TOTAL AMOUNT OF BID PROPOSAL (NUMBERS)
TOTAL AMOUNT OF BID PROPOSAL (WORDS)
Note: The estimated quantities listed in the Proposal Bid Sheet(s) are supplied to give an indication of the general scope of the work, but the accuracy of these figures is not guaranteed and the bidder shall make his own estimates from the drawings. In case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid.
Bidder's Name and Telephone Number
NOTE 1: THE ESTIMATED QUANTITIES INDICATED ABOVE ARE
APPROXIMATE. THE ENGINEER WILL NOT ASSUME
RESPONSIBILITY FOR THE QUANTITIES ILLUSTRATED IN THE
PROJECT PLANS. IT IS THE RESPONSIBILITY OF THE
CONTRACTOR TO ESTABLISH THE QUANTITIES.
NOTE 2: THE LOWEST RESPONSIVE BID WILL BE BASED ON THE
LOWEST TOTAL BID PROPOSAL.
27 CITY OF IMPERIAL
PROPOSAL BID SHEET Page 1 of 1
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
(Project B)
BATHROOM REMODEL PROPOSAL/BID FORM
DESCRIPTION QUANTITY UNIT PRICE (per
apartment)
TOTAL PRICE
Removal and Disposal of existing Bathroom fixtures
and materials 10 Lump Sum
Replacement:
Vanity and Sink, to include plumbing, drainage and
faucets. 10
Bathroom Mirror 10
Bathroom shower/tub to include plumbing,
drainage and faucets. 10
Bathroom Flooring 10
Bathroom Lighting 10
Bathroom Exhaust Hood 10
Hardware, Caulk and Material 10 Lump Sum
Drywall Repair and Paint 10 Lump Sum
Installation and finishing work 10 Lump Sum
Permits and City Business License
Total (Project B) Bid Price
$
28 CITY OF IMPERIAL
PROPOSAL BID SHEET Page 2 of 2
FOR
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
(Project B)
BATHROOM REMODEL PROPOSAL/BID FORM
TOTAL AMOUNT OF BID PROPOSAL (NUMBERS)
TOTAL AMOUNT OF BID PROPOSAL (WORDS)
Note: The estimated quantities listed in the Proposal Bid Sheet(s) are supplied to give an indication of the general scope of the work, but the accuracy of these figures is not guaranteed and the bidder shall make his own estimates from the drawings. In case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid.
Bidder's Name and Telephone Number
NOTE 1: THE ESTIMATED QUANTITIES INDICATED ABOVE ARE
APPROXIMATE. THE ENGINEER WILL NOT ASSUME
RESPONSIBILITY FOR THE QUANTITIES ILLUSTRATED IN THE
PROJECT PLANS. IT IS THE RESPONSIBILITY OF THE
CONTRACTOR TO ESTABLISH THE QUANTITIES.
NOTE 2: THE LOWEST RESPONSIVE BID WILL BE BASED ON THE
LOWEST TOTAL BID PROPOSAL.
29 CITY OF IMPERIAL
PROPOSAL BID SHEET Page 1 of 2
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
(Project A & B Combined Proposal)
KITCHEN/BATHROOM REMODEL PROPOSAL/BID FORM
DESCRIPTION (Kitchen Project A) QUANTITY UNIT PRICE (per apartment)
TOTAL PRICE
Removal and Disposal of existing Kitchen fixtures
and materials 10 Lump Sum
Replacement:
Kitchen Sink, plumbing drainage and faucets. 10
Kitchen Cabinets 10
Kitchen Countertops 10
Kitchen Range Hood 10
Kitchen Flooring 10
Kitchen Lighting and hardware 10
Hardware, Caulk and Material 10 Lump Sum
Drywall Repair and Paint 10 Lump Sum
Installation and finishing work 10 Lump Sum
DESCRIPTION (Bathroom Project B) QUANTITY UNIT PRICE (per apartment)
TOTAL PRICE
Removal and Disposal of existing Bathroom fixtures
and materials 10 Lump Sum
Replacement:
Vanity and Sink, to include plumbing, drainage and
faucets. 10
Bathroom Mirror 10
30 Bathroom shower/tub to include plumbing,
drainage and faucets. 10
Bathroom Flooring 10
Bathroom Lighting 10
Bathroom Exhaust Hood
Hardware, Caulk and Material 10 Lump Sum
Drywall Repair and Paint 10 Lump Sum
Installation and finishing work 10 Lump Sum
Permits and City Business License
Total (Combined Projects A &B) Bid Price $
31 CITY OF IMPERIAL
PROPOSAL BID SHEET Page 3 of 3
FOR
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
(Project A & B Combined Proposal)
KITCHEN/BATHROOM REMODEL PROPOSAL/BID FORM
TOTAL AMOUNT OF BID PROPOSAL (NUMBERS)
TOTAL AMOUNT OF BID PROPOSAL (WORDS)
Note: The estimated quantities listed in the Proposal Bid Sheet(s) are supplied to give an indication of the general scope of the work, but the accuracy of these figures is not guaranteed and the bidder shall make his own estimates from the drawings. In case of a variation between the unit price and the totals shown by the bidder, the unit price will be considered to be the bid.
Bidder's Name and Telephone Number
NOTE 1: THE ESTIMATED QUANTITIES INDICATED ABOVE ARE
APPROXIMATE. THE ENGINEER WILL NOT ASSUME
RESPONSIBILITY FOR THE QUANTITIES ILLUSTRATED IN THE
PROJECT PLANS. IT IS THE RESPONSIBILITY OF THE
CONTRACTOR TO ESTABLISH THE QUANTITIES.
NOTE 2: THE LOWEST RESPONSIVE BID WILL BE BASED ON THE
LOWEST TOTAL BID PROPOSAL.
32
33 BID PROPOSAL(s)
IN WITNESS WHEREOF, BIDDER executes and submits the attached bid proposal(s) with the names, titles, hands, and seals of all forenamed principals this day of , 2026.
Bidder:
By:
Title:
Subscribed and sworn to this day of , 2026.
NOTARY PUBLIC
AGENCY acknowledges this proposal was received and opened at the time and in the place specified, and that it was accompanied by the required guarantee in the amount of ten percent (10%) of the total bid.
By:
Title:
34
35 CITY OF IMPERIAL
CONSTRUCTION SERVICES AGREEMENT
(Agreement Example)
This CONSTRUCTION SERVICES AGREEMENT (“Agreement”) is made and effective, by and between the City of Imperial, a municipal corporation ("AGENCY"), and [insert contractor name], a [sole proprietorship, partnership, limited liability partnership, corporation] ("CONTRACTOR"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
I. SCOPE OF WORK
The CONTRACTOR shall perform within the time set forth in this Agreement and shall furnish all materials, equipment, tools, labor and incidentals as required by the Plans, Specifications and Contract Documents. Contractor will also be responsible for accurate measurements.
CITY APPARTMENTS REMODEL PROJECT scope of work is as follows:
Remodeling services for a 10-unit apartment complex, to include remodel of bathrooms and kitchens of all 10 units (apartments). The work includes interior remodeling of kitchens and bathrooms in City-owned apartment units, including but not limited to demolition, cabinetry, countertops, fixtures, plumbing, electrical, lighting, finishes, and associated work.
Work will occur in occupied property. Contractor shall provide unit-by-unit schedule, maintain daily communication protocol and coordinate with City staff on relocation efforts and other tenant concerns.
Project A – Kitchen Remodel
1) Advising clients on material recommendations and options to maximize energy efficiency, while enhancing the aesthetic value.
2) Obtaining all necessary permits and ensuring work complies with building codes. 3) Implementing security measures on the job site to prevent theft, trespass, and damage.
4) Prep interior and exterior of site as needed, General Demolition to include removal and proper disposal of existing cabinets, countertops, sink/faucet, flooring, lighting fixtures and damaged drywall.
5) Inspection of structural components to identify and make necessary repairs, to plumbing, structural framing and electrical.
6) Inspection and proper measurement, dimensions listed in this invitation to bid are approximate for reference only.
7) Fitting and installation of new fixtures, to include:
a) Kitchen Cabinets
i) Install new factory-finished cabinets (minimum KCMA-certified), plywood boxes or equal, soft-close hardware, moisture-resistant construction where adjacent to wet areas.
b) Kitchen Countertops
i) Install countertops (laminante/solid surface) with seamless backsplashes at height. Provide edge profiles and sealing per manufacturer. c) Kitchen Plumbing
i) Replace sink, faucet (low-flow compliant), traps, supply lines; verify dishwasher connections; replace shut-off valves. Pressure test and code compliance.
d) Kitchen Electrical
i) Provide GFCI outlets, dedicated circuits as required, LED ceiling fixture, appliance receptacles per code.
36 e) Kitchen Flooring
i) Install vinyl floor planks with moisture barrier and transitions. Cove base where required.
ii) Slip-resistant; water-resistant; low-maintenance.
f) Kitchen Range Hood, verify clearance and ventilation 8) Cap and caulk will match color of new cabinets and walls 9) Drywall repair, Painting of new drywall and other areas appropriate areas worked on.
a) Walls/ceiling/trim: low-VOC; washable eggshell/satin for walls; semi-gloss for trim/doors; color options coordinated with the City.
10) Contractor to field verify all work, ensure fixtures and clearances meet applicable ADA/UFAS/PHAs standards in units are designated accessible. 11) Contractor will submit product approval at contract signing with energy rated and warranty documentation (where appropriate) to be submitted prior to final pay request.
12) Complete cleanup of the job site, ensuring all debris and materials are removed and the site is left in good condition.
Project B – Restroom/Bathroom Remodel
1) Advising clients on material recommendations and options to maximize energy efficiency, while enhancing the aesthetic value.
2) Obtaining all necessary permits and ensuring work complies with building codes. 3) Implementing security measures on the job site to prevent theft, trespass, and damage.
4) Prep interior and exterior of site as needed, General Demolition to include removal and proper disposal of existing materials.
5) Inspection of structural components to identify and make necessary repairs, to include plumbing, structural framing and electrical.
6) Inspection and proper measurement, dimensions listed in this invitation to bid are approximate for reference only.
7) Fitting and installation of new fixtures, to include:
a) Bathroom Waterproofing
i) Provide ANSI A1 18.10-compliant waterproofing membranes for wet areas.
Coordinate with tile backer (cement board) and manufacturer’s system. b) Bathroom Plumbing
i) Replace toilet (WaterSense)
ii) Sink and drainage, faucet (low-flow)
iii) Tub/shower valve and trim, drain assemblies, showerhead. iv) New shut-offs, pressure testing.
c) Bathroom Shower/Tub Enclosure Tile & Finishes
i) Install tile to specified pattern (walls/floor).
ii) Provide grout per spec (epoxy or polymer - modified as specified). iii) Shower pan, slopes to drains; expansion joints.
iv) Tile ceramic or porcelain, minimum 3”x6” or 12”x24” formats; waterresistant backer, mold-resistant grout; appropriate waterproofing membrane.
d) Bathroom Vanity & Tops
i) Install new vanity cabinet and countertop (laminated/solid surface). Provide mirror and accessories.
e) Bathroom Flooring
i) Install (Tile/LVT) with waterproof underlayment. Base per spec. ii) Slip-resistant; water-resistant; low-maintenance.
f) Bathroom Electrical
i) Install GFCI outlet(s)
37 ii) Install LED ceiling light required
iii) Install exhaust fan (sone rating ≤ 50 CFU)
iv) Vacancy switches on separate circuit as required.
v) Verify dedicated circuits as required.
8) Cap and caulk will match colors of new bathroom features and walls. 9) Repair drywall where needed as per new bathroom redesign. 10) Painting of new drywall and other appropriate areas worked on. a) Walls/ceiling/trim: low-VOC; washable eggshell/satin for walls; semi-gloss for trim/doors; color options coordinated with the City
11) Contractor to field verify all work, ensure fixtures and clearances meet applicable ADA/UFAS/PHAs standards in units are designated accessible. 12) Contractor will submit product approval at contract signing with energy rated and warranty documentation (where appropriate) to be submitted prior to final pay request.
13) Complete cleanup of the job site, ensuring all debris and materials are removed and the site is left in good condition.
All products must be new, free from defects, and suitable for heavy-use residential environments.
All material options must be comparable in cost, appearance, quality, and performance.
The Contractor shall provide City with a minimum of two (2) to three (3) options for all finished material associated with the kitchen and bathroom remodel. All required options shall be included as part of the base bid, with no additive or deductive cost differences between the selections.
Contractor’s base bid shall cover the furnishing and installation of any one (1) of the City’s selected options.
The Contractor shall submit two (2) to three (3) equivalent, cost-neutral options for the following finish components:
• Cabinet finishes
• Countertops
• Flooring materials
• Wall tile and shower/tub surrounds
• Plumbing fixtures styles and finishes
• Hardware (e.g., cabinet pulls, faucets, towel bars)
• Paint colors (walls, ceilings, and trim)
Each option shall include:
1. Product specification, including manufacturer, model number, composition, and warrant information.
2. Material samples or digital sample boards, clearly labeled and representative of actual installed appearance.
3. Confirmation of cost neutrality, stating that all proposed options are comparable in price, durability, and availability and can be under the base bid amount.
4. Lead-time verification, ensuring that each option meets the project schedule requirements without delay.
The City will select the preferred finish options after reviewing the contractor’s submittals. The Contractor shall not procure materials until receiving written approvals. Any proposed substitution must comply with the project’s substitution procedures and receive prior written authorization from the City.
Contractor shall coordinate temporary relocation logistics with the City’s designated relocation lead (City staff). Contractor will provide City with a unit-by-unit 3-week look-ahead schedule. City will issue tenant notices. Contractor shall provide minimum 7-day advanced notice for entry and 48-
38 hour confirmation.
Contractor will maintain safe egress; post signage; daily clean-up; dust control and odors; isolate work areas. Contractor will assist in moving and protecting furniture/appliances within units or to designated storage, with protective coverings and inventory.
By entering into this Agreement, CONTRACTOR acknowledges that there may be other contractors on the site whose work will be coordinated with that of its own. CONTRACTOR expressly warrants and agrees that it will cooperate with other contractors and will do nothing to delay, hinder, or interfere with the work of other separate contractors, the AGENCY, the Construction Manager, the Architect, or utilities. CONTRACTOR also expressly agrees that, in the event its work is hindered, delayed, interfered with, or otherwise affected by a separate contractor, its sole remedy will be a direct action against the separate contractor. To the extent allowed by law, the CONTRACTOR will have no remedy, and hereby expressly waives any remedy against the AGENCY, the Construction Manager, or the Architect on account of delay, hindrance, interference or other events caused by a separate contractor.
II. TIME FOR PROJECT COMPLETION
All of CONTRACTOR’s work on the Project shall be completed within durations established for the individual activities as set forth in the Project Construction Schedule. All work shall commence ten (10) calendar days after receiving a written Notice to
Proceed from the AGENCY or Construction Manager, if a Construction Manager is employed by AGENCY on the Project. CONTRACTOR shall refer to the invitations for bids, and Project Plans and Specifications, all of which, as set forth below, are incorporated herein by reference, for contractual obligations regarding individual activity durations. The aggregate sum total work of all individual Prime Contractors to the AGENCY comprises the entire “Project” and shall be commenced and completed in conformance with the Project Construction Schedule. The entire Project shall be completed within One hundred eighty (180) consecutive calendar days.
III. THE CONTRACT SUM
The AGENCY shall pay to the CONTRACTOR for the performance of this Agreement, subject to any additions and deductions provided in the Project documents, the sum of ($ .00).
IV. PROGRESS PAYMENTS
Based upon Applications for Payment submitted to the Architect by the CONTRACTOR and Certificates for Payment issued by the Architect, the AGENCY shall make progress payments on account of the Contract Sum to the CONTRACTOR as provided in the General Conditions.
This Agreement is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of contractors by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to Contractor of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with that Article. This AGREEMENT hereby incorporates the provisions of Article 1.7 as though fully set forth herein.] V. RETENTION OF SECURITIES
Public Contract Code Section 22300 permits the substitution of securities for any monies withheld
39 by a public agency to ensure performance under a contract, at the request and expense of the CONTRACTOR.
VI. INDEMNITY, DEFENSE AND HOLD HARMLESS AGREEMENT
CONTRACTOR shall indemnify, defend with legal counsel approved by AGENCY, and hold harmless AGENCY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the AGENCY. Should conflict of interest principles preclude a single legal counsel from representing both AGENCY and CONTRACTOR, or should AGENCY otherwise find CONTRACTOR’s legal counsel unacceptable, then CONTRACTOR shall reimburse the AGENCY its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. The CONTRACTOR shall promptly pay any final judgment rendered against the AGENCY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONTRACTOR’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
CONTRACTOR obligations under this section apply regardless of whether such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of AGENCY under any provision of this agreement, CONTRACTOR shall not be required to indemnify and hold harmless AGENCY for liability attributable to the active negligence of AGENCY, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where AGENCY is shown to have been actively negligent and where AGENCY’S active negligence accounts for only a percentage of the liability involved, the obligation of CONTRACTOR will be for that entire portion or percentage of liability not attributable to the active negligence of AGENCY.
VII. PREVAILING WAGES
A. In accordance with the provisions of Labor Code §§1770 to 1781, the City Council of The City of Imperial has adopted the latest publication of the General Prevailing Wage Rates entitled, “State of California, Department of Transportation, Equipment Rental Rates and General Prevailing Wage Rates.”
B. The following Labor Code sections are hereby referenced and made a part of this Agreement:
1. Section 1775 - Penalty for Failure to Comply with Prevailing Wage Rates.
2. Section 1777.4 - Apprenticeship Requirements.
3. Section 1777.5 - Apprenticeship Requirements.
4. Section 1813 - Penalty for Failure to Pay Overtime.
5. Sections 1810 and 1811 - Working Hour Restrictions.
6. Section 1775 - Payroll Records.
7. Section 1773.8 - Travel and Subsistence Pay.
VIII. RECORD AUDIT
40 In accordance with Government Code, Section 8546.7, records of both the AGENCY and the CONTRACTOR shall be subject to examination and audit by the Auditor General for a period of three (3) years after final payment.
IX. FINAL PAYMENT
Final payment, constituting the entire unpaid balance of the Agreement Sum, shall be paid by the AGENCY to the CONTRACTOR no sooner than thirty-five (35) days after a Notice of Completion has been recorded, unless otherwise stipulated in the Notice of Completion, provided the work has then been completed, the Agreement fully performed, and a final Certificate for Payment has been issued by the Architect.
X. CONTRACTOR'S FAILURE TO PROCURE COMPLETION OF PROJECT In the event CONTRACTOR fails to furnish tools, equipment, or labor in the necessary quantity or quality, or fails to prosecute the work or any part thereof contemplated by this Agreement in a diligent and workmanlike manner, and if the CONTRACTOR for a period of three (3) calendar days after receipt of written demand from AGENCY or its designated representative to do so, fails to furnish tools, equipment, or labor in the necessary quantity or quality, and to prosecute its work and all parts thereof in a diligent and workmanlike manner, or after commencing to do so within said three (3) calendar days, fails to continue to do so; then the AGENCY may exclude the CONTRACTOR from the premises, or any portion thereof, and take possession of said premises or any portion thereof, together with all material and equipment thereon, and may complete the work contemplated by this Agreement or any portion of said work, either by furnishing the tools, equipment, labor or material necessary, or by letting the unfinished portion of said work, or the portion taken over by the AGENCY to another contractor or by a combination of such methods. In any event, the procuring of the completion of said work, or the portion thereof taken over by the AGENCY, shall be a charge against the CONTRACTOR, and may be deducted from any money due or becoming due to CONTRACTOR from the AGENCY, or the CONTRACTOR shall pay the AGENCY the amount of said charge, or the portion thereof unsatisfied. The sureties, provided for under this Agreement shall become liable for payment should CONTRACTOR fail to pay in full any said cost incurred by the AGENCY.
XI. INSURANCE
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR and its subcontractors shall maintain insurance in conformance with the requirements set forth below.
CONTRACTOR will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement, or endorse the existing coverage to do so.
CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to CONTRACTOR or its subcontractors in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim, or demand will be equally available to AGENCY.
A. CONTRACTOR shall provide the following types and amounts of insurance:
Without limiting CONTRACTOR’s indemnification of AGENCY, and prior to commencement of Work, CONTRACTOR shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to AGENCY.
41 General liability insurance. CONTRACTOR shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. CONTRACTOR shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Umbrella or excess liability insurance. [Optional depending on limits required] CONTRACTOR shall obtain and maintain an umbrella or excess liability insurance that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
Workers’ compensation insurance. CONTRACTOR shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for CONTRACTOR’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, CONTRACTOR shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees.
CONTRACTOR shall submit to AGENCY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of AGENCY, its officers, agents, employees and volunteers.
Pollution liability insurance. Environmental Impairment Liability Insurance shall be written on a CONTRACTOR’s Pollution Liability form or other form acceptable to AGENCY providing coverage for liability arising out of sudden, accidental and gradual pollution and remediation.
The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.
Builder’s risk insurance. Upon commencement of construction and with approval of AGENCY, CONTRACTOR shall obtain and maintain builder’s risk insurance for the entire duration of the Project until only the AGENCY has an insurable interest. The Builder’s Risk coverage shall include the coverages as specified below.
42 The named insureds shall be CONTRACTOR and AGENCY, including its officers, officials, employees, and agents. All Subcontractors (excluding those solely responsible for design Work) of any tier and suppliers shall be included as additional insureds as their interests may appear. CONTRACTOR shall not be required to maintain property insurance for any portion of the Project following transfer of control thereof to AGENCY. The policy shall contain a provision that all proceeds from the builder’s risk policy shall be made payable to the AGENCY. The AGENCY will act as a fiduciary for all other interests in the Project.
Policy shall be provided for replacement value on an "all risk" basis for the completed value of the project. There shall be no coinsurance penalty or provisional limit provision in any such policy. Policy must include: (1) coverage for any ensuing loss from faulty workmanship, Nonconforming Work, omission or deficiency in design or specifications; (2) coverage against machinery accidents and operational testing; (3) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures and all other properties constituting a part of the Project; (4) Ordinance or law coverage for contingent rebuilding, demolition, and increased costs of construction; (5) transit coverage (unless insured by the supplier or receiving contractor), with sub-limits sufficient to insure the full replacement value of any key equipment item; (6) Ocean marine cargo coverage insuring any Project materials or supplies, if applicable; (7) coverage with sub-limits sufficient to insure the full replacement value of any property or equipment stored either on or off the Site or any staging area. Such insurance shall be on a form acceptable to Agency to ensure adequacy of terms and sub limits and shall be submitted to the Agency prior to commencement of construction.
Other provisions or requirements
Proof of insurance. CONTRACTOR shall provide certificates of insurance to AGENCY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by AGENCY’s risk manager prior to commencement of performance. Current certification of insurance shall be kept on file with AGENCY at all times during the term of this contract. AGENCY reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. CONTRACTOR shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by CONTRACTOR, his agents, representatives, employees, or subcontractors.
CONTRACTOR must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. AGENCY and its officers, officials, employees, and agents shall continue as additional insureds under such policies.
Primary/noncontributing. Coverage provided by CONTRACTOR shall be primary and any insurance or self-insurance procured or maintained by AGENCY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of AGENCY before the AGENCY’s own insurance or selfinsurance shall be called upon to protect it as a named insured.
Products/completed operations coverage. Products/completed operations coverage shall extend a minimum of three (3) years after project completion. Coverage shall be included on
43 behalf of the insured for covered claims arising out of the actions of independent contractors.
If the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage. Policy shall specifically provide for a duty to defend on the part of the insurer. The AGENCY, its officials, officers, agents, and employees, shall be included as additional insureds under the Products and Completed Operations coverage.
Agency’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, AGENCY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by AGENCY will be promptly reimbursed by CONTRACTOR or AGENCY will withhold amounts sufficient to pay premium from CONTRACTOR payments. In the alternative, AGENCY may cancel this Agreement.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the AGENCY’s risk manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against AGENCY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow CONTRACTOR or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. CONTRACTOR hereby waives its own right of recovery against AGENCY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
Enforcement of contract provisions (non estoppel). CONTRACTOR acknowledges and agrees that any actual or alleged failure on the part of the AGENCY to inform CONTRACTOR of non-compliance with any requirement imposes no additional obligations on the AGENCY nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the CONTRACTOR maintains higher limits than the minimums shown above, the AGENCY requires and shall be entitled to coverage for the higher limits maintained by the CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the AGENCY.
Notice of cancellation. CONTRACTOR agrees to oblige its insurance agent or broker and insurers to provide to AGENCY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
Additional insured status. General liability policies shall provide or be endorsed to provide that AGENCY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
44 Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to AGENCY and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that CONTRACTOR’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. CONTRACTOR agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by CONTRACTOR, provide the same minimum insurance coverage and endorsements required of CONTRACTOR. CONTRACTOR agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
CONTRACTOR agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to AGENCY for review.
Agency’s right to revise requirements. The AGENCY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONTRACTOR a ninety (90) day advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the AGENCY and CONTRACTOR may renegotiate CONTRACTOR’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by AGENCY. AGENCY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by AGENCY.
Timely notice of claims. CONTRACTOR shall give AGENCY prompt and timely notice of claims made or suits instituted that arise out of or result from CONTRACTOR’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. CONTRACTOR shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.
XII. CONTRACTOR'S LICENSE
CONTRACTOR must possess at the time of commencing work and throughout the Project duration, a Contractor's License, issued by the State of California, which is current and in good standing. CONTRACTOR shall ensure that any subcontractor working on the Project possesses at the time of commencing work and throughout the Project duration, a Contractor's License, issued by the State of California, which is current and in good standing.
XIII. REGISTRATION REQUIREMENTS
Pursuant to Section 1771.1(a) of the Labor Code:
“A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and
45 qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.”
CONTRACTOR must be registered with the Department of Industrial Relations (DIR) of the State of California in order to be eligible to work on public works projects. CONTRACTOR must ensure registration with the DIR that is active and in good standing.
No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
The CONTRACTOR is not subject to public works requirements (including registration with the DIR) if the public works project is under $1,000, unless the AGENCY knows that the same CONTRACTOR will be awarded total project costs in excess of $1,000 for a given year.
XIV. CORPORATION IN GOOD STANDING
If CONTRACTOR is a corporation, the undersigned hereby represents and warrants that the corporation is duly incorporated and in good standing in the State of _________________, and that __________________ whose title is __________________, is authorized to act for and bind the corporation.
XV. PROVISIONS REQUIRED BY LAW
Each and every provision of law and clause required by law to be inserted in this Agreement shall be deemed to be inserted herein and the Agreement shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not currently inserted, then upon application of either party the Agreement shall forthwith be physically amended to make such insertion or correction.
XVI. SUBSURFACE HAZARDOUS MATERIALS
A. In the event trenches or other excavations extend deeper than four (4) feet below the surface, the CONTRACTOR shall promptly, and before the following conditions are disturbed, notify the AGENCY in writing of any:
1. Material that the CONTRACTOR believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II or Class III disposal site in accordance with the provisions of existing law.
2. Subsurface or latent physical conditions at the site differing from those indicated.
3. Unknown physical conditions at the site of any unusual nature, different
46 materially from those ordinarily encountered and generally recognized as inherent in the Work or the character provided for in the CONTRACT.
B. Upon receipt of said notification, the AGENCY will investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in the CONTRACTOR's cost of or the time required for performance of any part of the work, the AGENCY will issue a change order under the procedures described in the General Conditions.
C. In the event that a dispute arises between the AGENCY and the CONTRACTOR, whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in the CONTRACTOR's cost of or time required for performance of any part of the work, the CONTRACTOR shall not be excused from any scheduled completion date provided for by the Agreement, but shall proceed with all work to be performed under the Agreement. The CONTRACTOR shall retain any and all rights provided either by Agreement or by law which pertain to the resolution of disputes and protests between the contracting parties.
XVII. LIQUIDATED DAMAGES
Pursuant to Government Code Section 53069.85, if work is not completed within the contract time or in strict accordance with the Project Schedule, it is understood, acknowledged and agreed that the AGENCY will suffer damage. It is therefore agreed that the CONTRACTOR shall pay to the AGENCY the sum of five hundred dollars ($500.00) for each and every calendar day of delay beyond the Contract Time, or beyond any completion schedule, construction schedule or Project milestones established in or pursuant to the Project Schedule, or beyond the time indicated in the Project Schedule for any individual Contract activity.
CONTRACTOR expressly understands, acknowledges and agrees that such liquidated damages can and shall be imposed if the CONTRACTOR does not meet each and every aspect of any activity schedule, completion schedule, construction schedule or Project milestones established in or pursuant to the Project Schedule. If the AGENCY accepts work or makes any payment under this Agreement after a default by reason of delays, the acceptance of such work and/or payment(s) shall in no respect constitute a waiver or modification of any provisions regarding Contract Time, a completion schedule, the Project Schedule or the accrual of liquidated damages. In the event the same is not paid, the CONTRACTOR further agrees that the AGENCY may deduct the amount thereof from any money due or that may become due the CONTRACTOR under the Agreement. This Article does not exclude recovery of damages under provisions of the Contract Documents, and is expressly in addition to the AGENCY’s ability to seek other damages.
CONTRACTOR is to refer to Section II of this AGREEMENT for Project Construction Schedule for duration of individual activities. Liquidated damages may be assessed if any individual activity duration exceeds the time indicated for that activity on the Project Construction Schedule.
XVIII. CLAIM PROCEDURES UNDER PUBLIC CONTRACT CODE SECTION 9204 CONTRACTOR shall comply with the procedure set forth in Public Contracts Code section 9204 for any claim, as that term is defined therein, for one or more of the following: 1) a time extension, including, without limitation, for relief from damages or penalties for delay, 2) payment of money or damages arising from work done pursuant to this Agreement,
47 and/or 3) payment of an amount disputed by the AGENCY under this Agreement.
XIX. COMPONENT PARTS OF THE CONTRACT
This Agreement entered into consists of the following CONTRACT DOCUMENTS, all of which are component parts of the Agreement as if herein set out in full or attached hereto:
6.1 Invitation for Bids/Advertisement.
6.2 Proposal Requirements.
6.3 General Conditions
6.4 Supplemental General Conditions (State)
6.5 Specifications
6.6 Special Provisions
6.7 Proposal Bid Form(s)
6.8 Bid Bond
6.9 Proposal Agreement
6.10 Agreement
6.11 Faithful Performance Bond
6.12 Labor and Material Bond
6.13 Workers’ Compensation Insurance Certification
6.14 Subcontractor’s Listing
6.15 Noncollusion Affidavit
6.16 Drug and Alcohol Testing Requirements
6.17 Corporate Certification or Partnership Information
6.18 Contractor’s Certification of Qualification for License Classification All of the above-named CONTRACT DOCUMENTS are intended to be complementary.
Work required by one of the above-named CONTRACT DOCUMENTS and not by others shall be done as if required by all.
The Contract Documents may only be amended by Change Order as provided in section 1- 20 of the General Conditions.
No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.
XX. ENTIRE CONTRACT
AGENCY and CONTRACTOR each bind itself, its partners, successors, assigns and legal representative to the other pat hereto, its partners, successors, assigns and legal representative in respect of all covenants, agreements and obligations contained in the Contract Documents.
This Agreement constitutes the entire contract of the parties. No other agreements or contracts, whether oral or written, pertaining to the work to be performed, exists between the parties. This Agreement can be modified only by an amendment in writing, signed by both parties.
48 CONTRACTOR AGENCY
[Name of Contractor] City of Imperial
By: By:
Title: Dennis H. Morita, City Manager
Date: Date:
ATTEST:
Kristina Shields, City Clerk
APPROVED AS TO FORM:
By:
Katherine Turner, City Attorney
49 CONTRACT PERFORMANCE BOND
(CALIFORNIA PUBLIC WORK)
KNOW ALL MEN BY THESE PRESENTS:
THAT WHEREAS, the CITY OF IMPERIAL (sometimes referred to hereinafter as "Obligee") has awarded to (hereinafter designated as the
"Contractor"), an agreement for the work described as follows:
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
(hereinafter referred to as the "Public Work"); and
WHEREAS, the work to be performed by the Contractor is more particularly set forth in that certain contract for the said Public Work dated
,(hereinafter referred to as the "Contract"), which Contract is incorporated herein by this reference; and
WHEREAS, the Contractor is required by said Contract to perform the terms thereof and to provide a bond both for the performance and guaranty thereof.
NOW, THEREFORE, we, , the
undersigned Contractor, as Principal, and
,
a corporation organized and existing under the laws of the State of , and duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto the City of Imperial in the sum of Dollars ($ ),
said sum being not less than one hundred percent (100%) of the total amount payable by the said Obligee under the terms of the said Contract, for which amount will and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the bounden Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and will and truly keep and perform the covenants, conditions and agreements in the said Contract and any alteration thereof made as therein provided, on his or its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill the one year guarantee of all materials and workmanship; and indemnify and save harmless the Obligee, its officers and agents, as stipulated in said Contract, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work or to the Specifications.
No final settlement between the Obligee and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
50 Contractor and Surety agree that if the Obligee is required to engage the services of an attorney in connection with enforcement of the bond, each shall pay Obligee's reasonable attorney's fees incurred, with or without suit, in addition to the above sum.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of , 2026.
PRINCIPAL/CONTRACTOR:
By:
SURETY:
By:
Attorney-in-Fact
51 The rate of premium on this bond is per thousand.
The total amount of premium charged: $
(The above must be filled in by corporate surety).
IMPORTANT: Surety companies executing bonds must possess a certificate of authority from the California Insurance Commissioner authorizing them to write surety insurance defined in Section 105 of the California Insurance Code, and if the work or project is financed, in whole or in part, with federal, grant or loan funds, it must also appear on the Treasury Department's most current list (Circular 570 as amended). THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of agent or
representative for service of
process in California if
different from above)
(Telephone Number of Surety
and agent or representative
for service of process in
California).
52 STATE OF CALIFORNIA )
) ss.
COUNTY OF )
On this day of , in the year 2026, before me,
, aNotaryPublic inand
for said State, personally appeared
, known to me to be the person whose name is subscribed to the within instrument as the Attorney-in-Fact of the
(Surety) thereto and his
own name as Attorney-in-Fact.
Notary Public in and for said State
(SEAL)
My Commission expires:
NOTE: A copy of the power of attorney to local representatives of the bonding company must be attached hereto.
53 PAYMENT BOND
(CALIFORNIA PUBLIC WORK)
KNOW ALL MEN BY THESE PRESENTS:
THAT WHEREAS, the City of Imperial (sometimes referred to hereinafter as "Obligee") has awarded to (hereinafter designated as the "Contractor"), an agreement dated , described as follows:
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
(hereinafter referred to as the "Contract"): and
WHEREAS, said Contractor is required to furnish a bond in connection with said Contract, and pursuant to Section 3247 of the California Civil Code; NOW, THEREFORE, We, ,
the undersigned Contractor, as Principal; and ,
a corporation organized and existing under the laws of the State of , and duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto the City of Imperial and to any and all persons, companies or corporations entitled to file stop notices under Section 3181 of the California Civil Code, in the sum of
Dollars ($ ), said sum
being not less than one hundred percent (100%) of the total amount payable by the said Obligee under the terms of the said Contract, for which payment will and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that, if said Contractor, his or its heirs, executors, administrators, successors or assigns, or Sub-contractors, shall fail to pay for any materials, provisions or other supplies, implements, machinery or power used in, upon for or about the performance of the Public Work contracted to be done, or to pay any person for any work or labor of any kind, or for bestowing skills or other necessary services thereon, or for amounts due under the Unemployment Insurance Code with respect to such work or labor, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of paid Contractor and his Subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor as required by the provisions of Section 3247 through 3252 of the Civil Code, the Surety or Sureties hereon will pay for same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In addition to the provisions hereinabove, it is agreed that this bond will inure to the benefit of any and all persons, companies and corporations entitled to serve stop notices under Section 3181 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.
The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or additions to the terms of the said Contract or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work or to the Specifications.
No final settlement between the Obligee and the Contractor hereunder shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
Contractor and Surety agree that if the Obligee is required to engage the services of an
54 attorney in connection with the enforcement of this bond, each shall pay Obligee's reasonable attorney's fees incurred, with or without suit, in addition to the above sum.
IN WITNESS WHEREOF, we have hereunto set our hands and seal this day of , 2026.
PRINCIPAL/CONTRACTOR:
By:
SURETY:
By:
Attorney-in-Fact
55 The rate of premium on this bond __________ is per thousand.
The total amount of premium charged: $_____________________________________ (The above must be filled in by corporate surety).
IMPORTANT: Surety companies executing bonds must possess a certificate of authority from the California Insurance Commissioner authorizing them to write surety insurance defined in Section 105 of the California Insurance Code, and if the work or project is financed, in whole or in part, with federal, grant or loan funds, it must also appear on the Treasury Department's most current list (Circular 570 as amended). THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of agent or
representative for service of
process in California if
different from above)
(Telephone Number of Surety
and agent or representative
for service of process in
California).
56 STATE OF CALIFORNIA )
) ss.
COUNTY OF )
On this day of , in the year2026,beforeme,
, a Notary Public in and
for said State personally appeared
, known to me to be the person whose name is subscribed to the within instrument as the Attorney-in-Fact of the (Surety) and
acknowledged to me that he subscribed the name of the
(Surety) thereto and his own name as Attorney-in-Fact.
Notary Public in and for said State
(SEAL)
My Commission expires:
Note: A copy of the power of attorney to local representatives of the bonding company must be attached hereto.
57 GENERAL LIABILITY ENDORSEMENT
CITY OF IMPERIAL
420 S. Imperial Ave.
Imperial, CA 92251
A. POLICY INFORMATION Endorsement #
1. Insurance Company:
Policy Number:
2. Policy Term: (From) (To)
Endorsement Effective Date:
3. Named Insured:
4. Address of Named Insured:
5. Limit of Liability Any One Occurrence/Aggregate:
$
6. Deductible or Self-Insured Retention (Nil unless otherwise specified):
$
7. Coverage is equivalent to:
Comprehensive General Liability form GL0002
Commercial General Liability "Occurrence" form CG0001
8. Bodily Injury and Property Damage Coverage is: "occurrence" Note: The City of Imperial standard insurance requirements specify "occurrence" coverage. "Claims-made" coverage is not acceptable. If commercial general liability form or equivalent is used, the general aggregate must apply separately to this location/project or the general aggregate must be twice the occurrence limit.
9. Description of Project:
58 B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
1. INSURED. As respects any work performed on the above-described Project, the City of Imperial, its elected or appointed officers, officials, employees, consulting engineers, and volunteers are included as insured with regard to damages and defense of claims arising from: (a) activities performed by or on behalf of the Named Insured, (b) products and completed operations of the Named Insured, or (c) premises owned, leased or used by the Named Insured.
2. CONTRIBUTION NOT REQUIRED. As respects: (a) work performed by the Named Insured on the above-described Project for or on behalf of the City of Imperial; or (b) products sold by the Named Insured to the City of Imperial for use on the Project; or (c) premises leased by the Named Insured from the City of Imperial, the insurance afforded by this policy shall be primary insurance as respects the City of Imperial, its elected or appointed officers, officials, employees, consulting engineers, or volunteers; or stand in an unbroken chain of coverage excess of the Named Insured schedule underlying primary coverage. In either event, any other insurance maintained by the City of Imperial, its elected or appointed officers, officials, employees, consulting engineers, or volunteers shall be in excess of this insurance and shall not contribute with it.
3. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
(1) Insurance Services Office form number GL 0002 (Ed. 1/73), Comprehensive General Liability Insurance and Insurance Services Office form number GL 0404 Broad Form Comprehensive General Liability endorsement; or (2) Insurance Services Office Commercial General Liability Coverage, "occurrence" form CG 0001; or
(3) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding sections (1) and (2).
4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respect to the Company's limit of liability.
5. PROVISIONS REGARDING THE INSURED'S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City Imperial, its elected or appointed officer, officials, employees, consulting engineers or volunteers.
6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail return receipt requested has been given to the City of Imperial. Such notice shall be addressed as shown in the heading of this endorsement.
59 C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:
ATTN:
(Title) (Department)
(Company)
(Street Address)
(City) (State) (Zip Code)
(Telephone Number)
D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE
OF THE INSURER
I, , warrant that I have authority to bind the
(print/type name) listed Insurance company and by my
signature hereon do so bind this company.
SIGNATURE OF AUTHORIZED REPRESENTATIVE (Original Signature required on endorsement furnished to the City of Imperial)
ORGANIZATION:
TITLE:
ADDRESS:
TELEPHONE:
60
61 AUTOMOBILE LIABILITY ENDORSEMENT
CITY OF IMPERIAL
420 S. Imperial Ave.
Imperial, CA 92251
A. POLICY INFORMATION Endorsement #
1. Insurance Company:
Policy Number:
2. Policy Term: (From) (To)
Endorsement Effective Date:
3. Named Insured:
4. Address of Named Insured:
5. Limit of Liability Any One Occurrence/Aggregate
$
6. Deductible or Self-Insured Retention (Nil unless otherwise specified):
B. POLICY AMENDMENTS
This endorsement is issued in consideration of the policy premium. Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
1. INSURED. The City of Imperial, its elected or appointed officers, officials, consulting engineers, employees and volunteers are included as insured with regard to damages and defense of claims arising from: the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Named Insured, regardless of whether liability is attributable to the Named Insured or a combination of the Named Insured and the City of Imperial, its elected or appointed officers, officials, employees, consulting engineers or volunteers.
2. CONTRIBUTION NOT REQUIRED. As respects work performed by the Named Insured for or on behalf of the City of Imperial, the insurance afforded by this policy shall:
62 (a) be primary insurance as respects the City of Imperial, its elected or appointed officers, officials, employees, consulting engineers or volunteers; or
(b) stand in an unbroken chain of coverage in excess of the Named Insured's primary coverage. In either event, any other insurance maintained by the City of Imperial, its elected or appointed officers, officials, employees or volunteers shall be in excess of this insurance and shall not contribute with it.
3. SCOPE OF COVERAGE. This policy, if primary, affords coverage to the Named Insured at least as broad as:
(1) Insurance Services Office form number CA 00001 (Ed. 1/78), Code 1 ("any auto") and endorsement CA 0025.
(2) If excess, affords coverage which is at least as broad as the primary insurance forms referenced in the preceding section (1).
4. SEVERABILITY OF INTEREST. The insurance afforded by this policy applies separately to each insured who is seeking coverage or against whom a claim is made or a suit is brought, except with respect to the Company's limit of liability.
5. PROVISIONS REGARDING THE INSURED'S DUTIES AFTER ACCIDENT OR LOSS. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the City of Imperial, its elected or appointed officer, officials, employees, consulting engineers or volunteers.
6. CANCELLATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail return receipt requested has been given to the City of Imperial. Such notice shall be addressed as shown in the heading of this endorsement.
C. INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:
ATTN:
(Title) (Department)
(Company)
(Street Address)
(City) (State) (Zip Code)
(Telephone)
63 D. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE
OF THE INSURER
I, , warrant that I have authority to bind the
(print/type name) listed Insurance Company and by my
signature hereon do so bind this company.
SIGNATURE OF AUTHORIZED REPRESENTATIVE (Original Signature required on endorsement furnished to the City of Imperial)
ORGANIZATION:
TITLE:
ADDRESS:
TELEPHONE:
64
65 WORKER'S COMPENSATION/EMPLOYERS
LIABILITY ENDORSEMENT
CITY OF IMPERIAL
420 S. Imperial Ave.
Imperial, CA 92251
A. POLICY INFORMATION Endorsement #
1. Insurance Company:
Policy Number:
2. Effective Date of This Endorsement:
3. Named Insured:
4. Employer's Liability Limit (Coverage B)
B. POLICY AMENDMENTS
In consideration of the policy premium and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any other endorsement attached thereto, it is agreed as follows:
1. CANCELATION NOTICE. The insurance afforded by this policy shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail return receipt requested has been given to the City of Imperial. Such notice shall be addressed as shown in the heading of this endorsement.
2. WAIVER OF SUBGROGATION. The Insurance Company agrees to waive all rights of subrogation against the City of Imperial, its elected or appointed officers, officials, agents and employees for losses paid under the terms of this policy which arise from work performed by the Named Insured for the City of Imperial.
66 C. SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE
OF THE INSURER
I, , warrant that I have authority to bind the
(print/type name) listed Insurance company and by my
signature hereon do so bind this company.
SIGNATURE OF AUTHORIZED REPRESENTATIVE (Original Signature required on endorsement furnished to the City of Imperial)
ORGANIZATION:
TITLE:
ADDRESS:
TELEPHONE:
67 CITY OF IMPERIAL
GENERAL SPECIFICATIONS
FOR
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
SCOPE OF WORK
CITY APARTMENTS REMODEL PROJECT scope of work is as follows:
Remodeling services for City owned 10-unit apartment complex. The City intends to solicit bids/pricing for the following scopes of work:
•Kitchen Remodel •Bathroom Remodel •Combined Kitchen and Bathroom Remodel The work includes interior remodeling of kitchens and bathrooms in City-owned apartment units, including but not limited to demolition, cabinetry, countertops, fixtures, plumbing, electrical, lighting, finishes, and associated work.
Respondents may submit proposals for projects individually (Project A–Kitchen Remodel) (Project B–Bathroom Remodel), or as combined project (Combined Project A&BKitchen/Bathroom Remodel). The project may be awarded as a single project (Kitchen Remodel or Bathroom Remodel), or as one combined contract (Kitchen+ Bathroom Remodel), based on the lowest responsible bidder, subject to availability of funding and the best interests of the City. Each bid amount stands independently and is binding.
Project A – Kitchen Remodel
1) Advising clients on material recommendations and options to maximize energy efficiency, while enhancing the aesthetic value.
2) Obtaining all necessary permits and ensuring work complies with building codes. 3) Implementing security measures on the job site to prevent theft, trespass, and damage.
4) Prep interior and exterior of site as needed, General Demolition to include removal and proper disposal of existing materials (inside & outside). 5) Inspection of structural components to identify and make necessary repairs, to include plumbing, structural framing and electrical.
6) Inspection and proper measurement, dimensions listed in this RFP are approximate for reference only.
7) Fitting and installation of new fixtures, to include:
a) Kitchen Cabinets
i) Install new factory-finished cabinets (minimum KCMA-certified), plywood boxes or equal, soft-close hardware, moisture-resistant construction where adjacent to wet areas.
b) Kitchen Countertops
i) Install countertops (laminante/solid surface) with seamless backsplashes at height. Provide edge profiles and sealing per manufacturer. c) Kitchen Plumbing
i) Replace sink, faucet (low-flow compliant), traps, supply lines; verify dishwasher connections; replace shut-off valves. Pressure test and code compliance.
d) Kitchen Electrical
68 i) Provide GFCI outlets, dedicated circuits as required, LED ceiling fixture, appliance receptacles per code.
e) Kitchen Flooring
i) Install vinyl floor planks with moisture barrier and transitions. Cove base where required.
ii) Slip-resistant; water-resistant; low-maintenance.
f) Kitchen Range Hood, verify clearance and ventilation 8) Cap and caulk will match color of new cabinets and walls 9) Drywall repair, Painting of new drywall and other areas appropriate areas worked on.
a) Walls/ceiling/trim: low-VOC; washable eggshell/satin for walls; semi-gloss for trim/doors; color options coordinated with the City.
b) Caulk and seal per spec.
10) Contractor to field verify all work.
11) Contractor will submit product approval at contract signing with energy rated and warranty documentation (where appropriate) to be submitted prior to final pay request.
12) Complete cleanup of the job site, ensuring all debris and materials are removed and the site is left in good condition.
Project B – Bathroom Remodel
1) Advising clients on material recommendations and options to maximize energy efficiency, while enhancing the aesthetic value.
2) Obtaining all necessary permits and ensuring work complies with building codes. 3) Implementing security measures on the job site to prevent theft, trespass, and damage.
4) Prep interior and exterior of site as needed, General Demolition to include removal and proper disposal of existing materials (inside & outside). 5) Inspection of structural components to identify and make necessary repairs, to include plumbing, structural framing and electrical.
6) Inspection and proper measurement, dimensions listed in this invitation to bid are approximate for reference only.
7) Fitting and installation of new fixtures, to include:
a) Bathroom Waterproofing
i) Provide ANSI A1 18.10-compliant waterproofing membranes for wet areas.
Coordinate with tile backer (cement board) and manufacturer’s system. b) Bathroom Plumbing
i) Replace toilet (WaterSense)
ii) Sink and drainage, faucet (low-flow)
iii) Tub/shower valve and trim, drain assemblies, showerhead. iv) New shut-offs, pressure testing.
c) Bathroom Shower/Tub Enclosure Tile & Finishes
i) Install tile to specified pattern (walls/floor).
ii) Provide grout per spec (epoxy or polymer - modified as specified). iii) Shower pan/tub, slopes to drains; expansion joints. iv) Tile ceramic or porcelain, minimum 3”x6” or 12”x24” formats; waterresistant backer, mold-resistant grout; appropriate waterproofing membrane.
d) Bathroom Vanity & Tops
i) Install new vanity cabinet and countertop (solid surface/laminate). Provide mirror and accessories.
69 e) Bathroom Flooring
i) Install (Tile/LVT) with waterproof underlayment. Base per spec. ii) Slip-resistant; water-resistant; low-maintenance.
f) Bathroom Electrical
i) Install GFCI outlet(s)
ii) Install LED ceiling light
iii) Install exhaust fan (sone rating ≤ 50 CFU)
iv) Switches.
v) Verify dedicated circuits as required.
8) Cap and caulk will match colors of new bathroom cabinets and walls. 9) Drywall repair, Painting of new drywall and other areas appropriate areas worked on.
a) Walls/ceiling/trim: low-VOC; washable eggshell/satin for walls; semi-gloss for trim/doors; color options coordinated with the City.
b) Caulk and seal per spec.
10) Contractor to field verify all work, ensure fixtures and clearances meet applicable ADA/UFAS/PHAs standards in units are designated accessible. 11) Contractor will submit product approval at contract signing with energy rated and warranty documentation (where appropriate) to be submitted prior to final pay request.
12) Complete cleanup of the job site, ensuring all debris and materials are removed and the site is left in good condition.
All products must be new, free from defects, and suitable for heavy-use residential environments. All material options must be comparable in cost, appearance, quality, and performance.
The Contractor shall provide City with a minimum of two (2) to three (3) options for all finished material associated with the kitchen and bathroom remodel. All required options shall be included as part of the base bid, with no additive or deductive cost differences between the selections. Contractor’s base bid shall cover the furnishing and installation of any one (1) of the City’s selected options.
The Contractor shall submit two (2) to three (2) equivalent, cost-neutral options for the following finish components:
• Cabinet finishes
• Countertops
• Flooring materials
• Wall tile and shower/tub surrounds
• Plumbing fixtures styles and finishes
• Hardware (e.g., cabinet pulls, faucets, towel bars)
• Paint colors (walls, ceilings, and trim)
Each option shall include:
1. Product specification, including manufacturer, model number, composition, and warrant information.
2. Material samples or digital sample boards, clearly labeled and representative of actual installed appearance.
3. Confirmation of cost neutrality, stating that all proposed options are comparable in price, durability, and availability and can be under the base bid amount.
70 4. Lead-time verification, ensuring that each option meets the project schedule requirements without delay.
The City will select the preferred finish options after reviewing the contractor’s submittals. The Contractor shall not procure materials until receiving written approvals.
Any proposed substitution must comply with the project’s substitution procedures and receive prior written authorization from the City.
Contractor shall coordinate temporary relocation logistics with the City’s designated relocation lead (City staff). Contractor will provide City with a unit-by-unit 3-week lookahead schedule. City will issue tenant notices. Contractor shall provide minimum 7-day advanced notice to entry and 48-hour confirmation.
Contractor will maintain safe egress; post signage; daily clean-up; dust control and odors; isolate work areas. Contractor will assist in moving and protecting furniture/appliances within units or to designated storage, with protective coverings and inventory.
The work to be done consists of furnishing all materials, equipment, tools, labor and incidentals, as required by the contract documents. Contractor will also be responsible for accurate measurements.
LOCATION OF WORK
CITY APPARTMENTS REMODEL PROJECT: 101–107 6th Street & 206–212 ½ H Street, Imperial, CA 92251
TIME OF COMPLETION
The Contractor shall complete all work in every detail within One Hundred Eighty (180) Consecutive calendar days after the date of the Notice to Proceed, exclusive of maintenance periods.
TRAFFIC REQUIREMENTS
All streets must remain open to public traffic. Temporary street and/or sidewalk closures may be made with the prior approval of the City.
UTILITY REQUIREMENTS
The Contractor is advised of the existence of the utility notification service provided by UNDERGROUND SERVICE ALERT (USA). USA member utilities will provide the Contractor with an approximate location of their substructures in the construction area when the Contractor gives at least 48 hours notice to the Underground Service Alert by calling 1- 800-422-4133. Contractor shall contact USA as specified and shall provide the City with proof of contact with USA upon request.
The Contractor shall notify the following agencies at least 48 hours in advance of excavating around any of their structures. The utility companies listed below can be contacted as indicated.
1. Imperial Irrigation District: Ernie Benitez, (760) 482-3405
2. Southern California Gas: Joe Montenegro, (760) 352-6100
3. SBC - Telephone Company: Daniel Garcia, (760) 337-3358
4. Time Warner (cable TV): Keith Johnson, (760) 352-8835
5. Imperial County Public Works Department: David Dale, Director, (760) 482-4462
6. City of Imperial Public Services: Jennel Guerrero, (760) 355-3336
7. Community Development Director: Othon Mora, (760) 355-1152 The Contractor shall exercise extreme care to protect all existing utilities in place whether
71 shown on the plans or not, and shall assume full responsibility for all damage resulting from his operations. The Contractor shall coordinate with each utility company as to the requirements and methods for protection of their facilities during the construction period, and shall be responsible for preparation and processing of any required plans or permits.
The Contractor shall assume full responsibility to maintain uninterrupted service for all utilities, including temporary service connections. Payment for protection in place shall be deemed as included in the items of work as shown on the proposal bid sheet and no additional compensation will be allowed.
FLOW AND ACCEPTANCE OF WATER
It is anticipated that storm, surface or other waters may be encountered at various times and locations during the work herein contemplated. The Contractor, by submitting a bid, acknowledges that he has investigated the risk arising from such waters and has prepared his bid accordingly, and Contractor, by submitting a bid, assumes all of said risk.
The Contractor shall conduct his operations in such a manner that storm or other waters may proceed uninterrupted along their existing street or drainage courses. Diversion of water for short reaches to protect construction in progress will be permitted if public and/or private properties, in the opinion of the Engineer, are not subject to the probability of damage. The Contractor shall obtain written permission from the applicable public agency or property owner before any diversion of water outside of street right of way will be permitted.
REMOVAL OF WATER / DEWATERING
The Contractor shall provide and maintain at all times during construction ample means and devices to promptly remove and properly dispose of all water entering the excavations or other parts of the work. Dewatering for the pipelines shall commence when ground water is first encountered, and shall be continuous until such time as the excavated area or trenches are properly backfilled. Dewatering shall be accomplished by well points or some other method which will insure a preservation of final lines and grade of the bottoms of excavation, all subject to the approval of the Engineer.
Disposal of water from dewatering operations shall be the sole responsibility of the Contractor. Disposal methods shall conform to the Porter-Cologne Water Quality Control Act, 1974, the Federal Water Pollution Control Act Amendments of 1972, and the California Administrative Code, Title 23, Chapter 3.
Full compensation of dewatering shall be considered as included in the contract prices paid for the related items of work, and no additional compensation will be allowed therefore.
TRENCH EXCAVATION AND SHORING
For any contract for public works for excavation of any trench or trenches five (5) feet of more in depth, the Agency shall require submission by the Contractor and acceptance by the awarding body or by a Registered Civil or Structural Engineer to whom authority to accept has been delegated, in advance of excavation, a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. This plan shall be prepared by a Registered Civil or Structural Engineer.
Nothing in this Section shall be deemed to allow the use of a shoring, sloping, or protective system less effective than that required by the safety standards set forth by the State of California Safety Requirements. Nothing in this Section shall be construed to impose tort liability on the awarding body or any of its employees.
STANDARD SPECIFICATIONS
72 The Standard Specifications of the Agency are contained in the latest edition of the STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION, as written and promulgated by the Joint Cooperative Committee of the Southern California Chapter of the American Public Works Association and the Southern California District of the Associated General Contractors of California (The Greenbook).
Copies of these Standard Specifications are available from the publisher:
Building News, Incorporated
P.O. Box 3031 Terminal Annex
Los Angeles, California 90051
(213) 202-7775
http://www.bnibooks.com
The Standard Specifications set forth above will control the general provisions for this contract except as amended by the Plans, Special Provisions, or other contract documents.
The section numbers of the following Special Provisions coincide with those of the said Standard Specifications. Only those sections requiring amendment or elaboration, or specifying options, are called out.
In case of conflict between the Standard Specifications and the Special Provisions, the Special Provisions shall take precedence over and be used in lieu of such conflicting portions.
References in the Special Provisions to Standard Plans shall mean the Standard Plans of the City of Imperial or other governing agency as specified.
Where the Plans or Specifications describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed complete and in place and that only the best general practice is to prevail and that only materials and workmanship of the first quality are to be used. Unless otherwise specified, the Contractor shall furnish all labor, materials, tools, equipment and incidentals, and do all the work involved in executing the contract.
73 WAGE RATES AND LABOR CODE REQUIREMENTS
Wage Rates
The Contractor and all Subcontractors shall be required to adhere to the higher of the Federal or State general prevailing rate of per diem wages as determined and published by Davis-Bacon or the State Director of the Department of Industrial Relations, pursuant to Sections 1770, 1773, and 1773.2 of the California Labor Code. Copies of these rates and the latest revisions thereto are on file in the Office of the Clerk of the Agency and are available for review upon request.
Attention is directed to the provisions of Sections 1774, 1775, 1776, 1777.5, and 1777.6 of the State Labor Code. Sections 1774 and 1775 require the Contractor and all subcontractors to pay not less than the highest of either the federal or state prevailing wage rates to all workmen employed in the execution of the contract and specify forfeitures and penalties for failure to do so. The minimum state wage rates to be paid are those determined by the State Director of the Department of Industrial Relations. Section 1776 requires the Contractor and all Subcontractors to keep accurate payroll records, specifies the contents thereof, their inspection and duplication procedures, and certain notices required of the Contractor pertaining to their location.
Apprentices
Section 1777.5 requires the Contractor or Subcontractor employing tradesmen in any apprentice able occupation to apply to the Joint Apprenticeship Committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen to be used in the performance of the contract.
The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprentice able trade and if other Contractors on the public works site are making such contributions.
Information relative to apprenticeship standards, contributions, wage schedules and other requirements may be obtained from the State Director of Industrial Relations or from the Division of Apprenticeship Standards.
Clayton Act and Cartwright Act
Section 4551 of the State Government Code specifies that in executing a public works contract with the Agency to supply goods, services or materials, the Contractor or Subcontractors offers and agrees to assign to the Agency all rights, title and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 commencing with Sec. 16700) of Part 2 of Division 7 of the Business and Professions Code, arising from purchase of goods, services or materials pursuant to the contract or subcontract. This assignment shall become effective when the Agency tenders final payment to the contractor without further acknowledgment by the parties.
74
75 CITY OF IMPERIAL
SPECIAL PROVISIONS
For
CITY APARTMENTS REMODEL PROJECT
BID NO. 2026-03
MODIFICATIONS TO: STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION
PART I - GENERAL PROVISIONS
SECTION 1 - TERMS, DEFINITIONS, ABBREVIATIONS AND SYMBOLS 1-1 DEFINITIONS.
City - City of Imperial
Board - City Council
Caltrans - California Department of Transportation
County - County of Imperial
Engineer - City Engineer
Federal - United States of America
State - State of California
SECTION 2 - SCOPE AND CONTROL OF THE WORK
2-1 AWARD AND EXECUTION OF CONTRACT.
:
Within ten (10) working days after the date of the Notice of Award, the Contractor shall execute and return the following contract documents to the Agency:
~ Contract Agreement
~ Faithful Performance Bond
~ Payment Bond
~ General Liability Endorsement
~ Automobile Liability Endorsement
~ Worker’s Compensation/Employers Liability Endorsement Failure to comply with the above will result in annulment of the award and forfeiture of the Proposal Guarantee.
The Contract Agreement shall not be considered binding upon the City until executed by the authorized City officials.
A corporation to which an award is made may be required, before the Contract Agreement is executed by the City, to furnish evidence of its corporate existence, of its right to enter into contracts in the State of California, and that the officers signing the contract and bonds for the corporation have the authority to do so. 2-2 CONTRACT BONDS.
Both the Faithful Performance Bond and the Payment Bond shall each be for not less than one hundred percent (100%) of the total contract amount. The Payment
76 Bond shall remain in force until thirty-five (35) days after the date of recordation of the Notice of Completion. The Faithful Performance Bond will not be released until one year after said date.
2-3 PLANS AND SPECIFICATIONS.
2-3.1 General.
The Contractor shall maintain a control set of Plans and Specifications on the project site at all times. All final locations determined in the field, and any deviations from the Plans and Specifications, shall be marked in red on this control set to show the record conditions. Upon completion of all work, the Contractor shall return the control set to the Engineer. Final payment will not be made until this requirement is met.
SECTION 3 - CHANGES IN WORK
3-1 CHANGES INITIATED BY THE AGENCY
3-1.1 General.
The term "Contract Price" as specified herein shall serve to mean the total dollar value of the Contractor's original bid for all of the various items of work combined and shall not be construed to mean the subtotal shown for any singular item of work.
3-2 EXTRA WORK
3-2.1 Payment
3-2.2 Markup.
The markups mentioned hereinafter shall include, but are not limited to, all costs for the services of superintendents, project managers, timekeepers, and other personnel not working directly on the change order and pickup or yard trucks used by the above personnel. These costs shall not be reported as labor or equipment elsewhere except when actually performing work directly on the change order and then shall not be reported at the labor classification of the work performed.
SECTION 4 - CONTROL OF MATERIALS
4-1 MATERIALS AND WORKMANSHIP
4-1.1 Test of Materials.
TESTING LABORATORY SERVICES
All test which requires the services of a laboratory to determine compliance with the Contract Documents shall be performed by an independent commercial testing laboratory acceptable to the Engineer.
Samples and test specimens will be delivered to the testing laboratory by testing laboratory personnel. The testing laboratory shall perform all laboratory tests within a reasonable time.
Contractor shall furnish all sample materials and cooperate in the sampling and fieldtesting activities, interrupting the Work when necessary. When sampling or testing activities are performed in the field by Engineer, Contractor shall furnish personnel and facilities to assist in the activities as required.
77 The City shall not retain any testing laboratory against which Contractor has reasonable objection, and if at any time during the construction process the services become unacceptable to Contractor, Contractor may request in writing that such services be terminated.
The request must be supported with evidence of improper testing. If the Engineer determines that sufficient cause exists, the Engineer shall terminate the services and engage a different testing laboratory.
TRANSMITTAL OF TEST REPORTS
Written reports of tests and engineering data furnished by Contractor for Engineer's review of materials and equipment proposed to be used in the Work shall be submitted as specified for Shop Drawings.
The testing laboratory retained by the Engineer will furnish three copies of a written report of each test performed by laboratory personnel. Two copies of each test report will be transmitted to the engineer and one copy to the Contractor within three working days after each test is completed.
SECTION 5 - UTILITIES
5-1 LOCATION.
The Contractor shall notify the utilities designated in the General Specifications at least 48 hours in advance of excavating around any of their structures.
SECTION 6 - PROSECUTION, PROGRESS, AND ACCEPTANCE OF THE WORK 6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK.
The Contractor's proposed Construction Schedule shall be submitted to the Engineer within ten (10) working days after the date of the Notice of Award of Contract. The schedule shall be supported by written statements from each supplier of materials or equipment indicating that all orders have been placed and acknowledged, and setting forth the dates that each item will be delivered.
Prior to issuing the Notice to Proceed, the Engineer will schedule a pre-construction meeting with the Contractor to review the proposed Construction Schedule and delivery dates, arrange the utility coordination, discuss construction methods, and clarify inspection procedures.
The Contractor shall submit periodic Progress Reports to the Engineer by the tenth day of each month. The report shall include an updated Construction Schedule.
Any deviations from the original schedule shall be explained. Progress payments will be withheld pending receipt of any outstanding reports. 6-2 TIME OF COMPLETION.
6-2.1 General.
The time for completion shall be Forty-Five (45) Consecutive calendar days from the issuance date of the Notice to Proceed.
6-2.2 Working Day.
78 The Contractor's activities shall be confined to the hours between 7:00 AM and 6:00 PM, Monday through Friday, excluding holidays. Deviation from these hours will not be permitted without the prior consent of the City of Imperial Parks Department, except in emergencies involving immediate hazard to persons or property.
In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates including benefits, overhead, and travel time. The service fees will be deducted from any amounts due the Contractor.
6-3 LIQUIDATED DAMAGES.
For each consecutive calendar day in excess of the time specified, as adjusted in accordance with Subsection 6-6, for completion of the work the Contractor shall pay to the Agency, or have withheld from monies due it, the sum of $1,000.00 per day.
SECTION 7 - RESPONSIBILITIES OF THE CONTRACTOR
7-1 CONTRACTOR'S EQUIPMENT AND FACILITIES.
A noise level limit of 86 dBA at a distance of fifty feet (50') shall apply to all construction equipment on or related to the job whether owned by the Contractor or not. The use of excessively loud warning signals shall be avoided except in those cases required for the protection of personnel.
7-2 LABOR.
7-2.2 Laws.
The Contractor, and all subcontractors, suppliers and vendors, shall comply with all Agency, State, and Federal orders regarding affirmative action to ensure equal employment opportunities and fair employment practices. Failure to file any report due under said orders will result in suspension of periodic progress payments.
The Contractor shall ensure unlimited access to the job site for all equal employment opportunity compliance officers.
7-3 LIABILITY INSURANCE.
7-3.1 Indemnification.
The Contractor shall indemnify and save harmless the CITY OF IMPERIAL and the County of Imperial from all claims or suits for damages arising from his prosecution of the contract work, as more fully described in Subsection 7-3.2 "Contractor's Liability".
The Contractor shall maintain during the life of the contract a protective liability policy. The policy shall provide for not less than the following amounts; Bodily Injury $ 500,000 each person
$1,000,000 each accident
$1,000,000 aggregate products and
completed operations
Property Damage $ 250,000 each accident
Worker's Compensation