79 Statutory
All liability insurance policies shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policies for any reason whatsoever, the Agency shall be notified by registered mail, return receipt requested, giving a sufficient time before the date thereof to comply with any applicable law or statute, but in no event less than 30 days before expiration or cancellation is effective. The following statement shall be included on the insurance certificate:
"Additional Insured: The insurer agrees that the City and its City Council, and/or all City Council appointed groups, committees, boards and any other City Council appointed body, and/or elective and appointive officers, servants or employees of the City when acting as such are additional insured hereunder, for the acts of the insured, and such insurance shall be primary to any insurance of the City."
The Contractor agrees to protect, defend and indemnify the CITY OF IMPERIAL against loss, damage or expense by reason of any suit, claims, demands, judgments and causes of action caused by the Contractor, his employees, agents or any subcontractor or by any third party arising out of or in consequence of the performance of all or any operations covered by the Certificate of Insurance. The Contractor, at his option, may include such coverage under his Public Liability coverage.
7-3.2 Contractor's Liability.
The CITY OF IMPERIAL, its City Council, or the Engineer shall not be answerable or accountable in any manner, for any loss or damage that may happen to the work or any part thereof; or for any of the materials or other things used or employed in performing the work; or for injury to any person or persons, either workmen or the public; or for damage to adjoining property from any cause which might have been prevented by the Contractor, or his workmen, or any one employed by him; against all of which injuries or damages to persons and property the Contractor having control over such work must properly guard. The Contractor shall be responsible for any damage to any person or property resulting from defects or obstructions at any time before its completion and final acceptance, and shall indemnify and save harmless the CITY OF IMPERIAL, its City Council, and the Engineer from all suits or actions of every name and description, brought for, or on account of, any injuries or damages received or sustained by any person or persons, or by the Contractor, his servants or agents, in the construction of the work or by or in consequence of any negligence in guarding the same, in improper materials used in its construction, or by or on account of any act or omission of the Contractor or his agents, and so much of the money due the Contractor under and by virtue of the Contract as shall be considered necessary by the City may be retained by the City until disposition has been made of such suits or claims for damages aforesaid.
If, in the opinion of the Engineer, the precautions taken by the Contractor are not safe or adequate at any time during the life of the Contract, he may order the Contractor to take further precautions, and if the Contractor shall fail to do so, the Engineer may order the work done by others and charge the Contractor for the cost thereof, such cost to be deducted from any moneys due or becoming due the Contractor. Failure of the Engineer to order such additional precautions, however, shall not relieve the Contractor from his full responsibility for public safety.
80 7-4 PERMITS.
Prior to the start of any work, the Contractor shall take out the applicable Agency permits and make arrangements for Agency inspections. The Contractor and all subcontractors shall each obtain any and all other permits, licenses, inspections, certificates, or authorizations required by any governing body or public utility.
Payment for this work shall be included in the bid items of work and no additional compensation will be allowed. The City of Imperial will waive the City’s usual encroachment permit fees.
The Contractor and all subcontractors shall each obtain any and all other permits, licenses, inspections, certificates, or authorizations required by any governing body or public utility. Payment for this work shall be included in the bid items of work and no additional compensation will be allowed.
7-5 PUBLIC CONVENIENCE AND SAFETY.
7-5.1 Traffic and Access.
When entering or leaving roadways carrying public traffic, the Contractor's equipment, whether empty or loaded, shall in all cases yield to public traffic.
The Contractor shall notify all affected property owners of the proposed schedule a minimum of 48 hours, but not more than 72 hours, in advance of any limitation or closure of access to their property. Form of said notice shall be as approved by the Engineer and shall contain the date and time of the closure. In the event of delay, whether beyond the control of the Contractor or not, the Contractor shall notify all affected property owners as to the extent of the delay and his revised schedule. In the event of delay over 72 hours, the Contractor shall re-notify the property owners as described above. Payment for notification and coordination as per Section 7-10 as modified herein shall be included in the compensation paid for the various items of work and no additional compensation will be allowed. 7-5.2 Storage of Equipment and Materials in Public Streets.
The Contractor shall assume full responsibility for any damage caused by stockpiling and shall repair same at his expense. The Contractor shall also be responsible for providing traffic control as required to protect the public from hazards caused by stockpiling within the right of way. Payment for the above, if any, will be deemed as included in the items of work and no additional compensation will be allowed.
The Contractor may, at his own expense, maintain and operate a work and storage area outside of the public right-of-way.
In such case the Contractor shall submit to Agency written authorization from the owners of the subject property prior to occupation. Occupation of site without written authorization shall be grounds for immediate suspension of work.
Location of site to be approved by Agency. Condition and operation of yard shall conform to these specifications. The Contractor shall assume full responsibility for all damage to the site resulting from his operations and shall repair and/or replace same, at his own expense, to the satisfaction of the owner of the subject property.
81 The Contractor shall vacate site and return it to pre-project condition within five (5) working days following application for Notice of Completion. The Contractor shall obtain a written release from the property owner accepting the condition of the vacated site and releasing the Contractor from any further clean-up or restoration work and shall submit a copy of such release to Agency. The Notice of Completion will not be issued until said release is submitted.
7-5.3 Street Closures, Detours, and Barricades.
The Contractor shall maintain the minimum traffic requirements designated in the General Specifications. It shall be the Contractor's responsibility to furnish a detailed detour signing and barricade plan for Agency approval.
The Contractor shall be responsible for providing temporary access to all driveways at the end of each workday.
The Contractor shall provide and maintain all other signs, barricades, pedestals, flashers, delineators and other necessary facilities for the protection of the public within the limits of the construction area. He shall also post proper signs to notify the public regarding detours and the condition of the roadway, all in accordance with the provisions of the Vehicle Code and the current State of California Department of Transportation Manual of Warning Signs, Lights and Devices for Use in Performance of Work Upon Highways.
The Contractor shall furnish competent flagmen as are necessary to give adequate warning to traffic or to the public of any dangerous conditions to be encountered.
Flagmen, while on duty and assigned to give warnings to the public of construction and of any dangerous conditions to be encountered as a result thereof, shall perform their duties and shall be provided with the necessary equipment in accordance with the current "Instructions to Flagmen," of the Department of Transportation. The equipment shall be furnished and kept clean and in good repair by the Contractor, at his expense.
Should the Contractor appear to be neglectful or negligent in furnishing warning and protective measures as provided, the Engineer may direct attention to the existence of a hazard and the necessary warning and protective measures shall be furnished and installed by the Contractor at his expense. Should the Engineer point out the inadequacy of warning and protective measures, such action on the part of the Engineer shall not relieve the Contractor from responsibility for public safety or abrogate his obligation to furnish any pay for these devices.
The Contractor shall distribute notices to all affected residents and businesses at the stated minimum time prior to the start of work:
Excavations, overlays and miscellaneous repairs – 36 hours The Contractor shall notify the following entities at least forty-eight (48) hours in advance of any street closure or restriction to access:
1. City of Imperial Engineering Division at 355-1152
2. Fire Department at 355-1191
3. Imperial Police Dept. at 355-4327
4. Imperial County Sheriff's Dept.482-6301
5. Imperial County Public Works Dept.482-4462
82 Full compensation for conforming to this article shall be considered as included in the various items of work involved, and no additional compensation will be allowed therefore.
7-5.4 Safety.
7-5.4.1 Safety Orders.
CONSTRUCTION SAFETY ORDERS
The Construction Safety orders of the State of California, Department of Industrial Relations, effective November 15, 1975, and as amended, shall be applicable to the work in this contract. The Contractor's special attention is directed to:
**Article 6**
Excavations, Trenches and Earthwork
**Article 11**
Traffic Control, Flagmen, Barriers and Warning signs; and **Article 28 **
Miscellaneous Construction Equipment prior to the start of work, the Contractor will be required to obtain a permit from the Office of the Division of Occupational Safety and Health. The office serving the Imperial area is at 7807 Convoy court, Suite 140, San Diego, California 92111, Telephone Number; (619) 637-5534.
The Contractor shall provide the City Engineer's office with a copy of the permit prior to the start of excavation, and the permit shall be maintained on the job site at any timework requiring trenching or shoring operations exist.
Where excavation of any trench 5 feet or more in depth is required, the Contractor shall submit to the City Engineer for approval, in writing, two weeks in advance of excavations, a detailed plan showing the design of shoring bracing, sloping, protection of existing utilities, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench. If such plan varies from shoring system standards established by the Construction Safety Order. The plan shall be prepared by a Registered Civil or Structural Engineer.
Copies of said regulations are available from the documents Section, P.O. box 20191, Sacramento, California 95820. The cost of furnishing labor, tools, equipment, services and items required thereby shall be borne by the Contractor as part of this contract work and he shall not be entitled to additional compensation for compliance with said regulations.
7-6 PAYROLL RECORDS.
Payroll records shall be submitted to the Agency by the tenth day of each month.
Progress payments will be withheld pending receipt of any outstanding reports.
SECTION 8 - MEASUREMENT AND PAYMENT
8-1 Partial and Final Payment.
The closure date for periodic progress payments will be five (5) working days prior to
83 the first Monday of each month.
The final progress payment will not be released until the Contractor returns the control set of Plans and Specifications showing the as-built conditions.
The full five percent (5%) retention will be deducted from all payments. The final retention will be authorized for payment thirty-five (35) days after the date of recordation of the Notice of Completion.
In conformance with the Public Contracts Code, Section 22300, the Contractor may substitute securities for any monies withheld by the Agency to secure performance under the contract.
At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the Agency or with a State or Federally chartered bank as the escrow agent who shall pay such monies to the Contractor upon notification by Agency of Contractor's satisfactory completion of the contract. Actual pay quantity measurements will be done at the end of each working day and agreed upon by both the Contractor and the Engineer's representative.
The type of securities deposited and the method of release shall be approved by the City Attorney's office.
8-1.1 Delivered Materials.
is amended as follows:
Materials and equipment delivered but not incorporated into the work will not be included in the estimate for progress payment, subject to the discretion of the City. 8-1.2 Dewatering.
is amended as follows:
The Contractor may encounter groundwater or water from other sources during excavation.
The Contractor shall provide and maintain at all times during construction, ample means and devices with which to promptly remove and properly dispose of all water from any source entering the excavations or other parts of the work. Dewatering shall be accomplished by methods, which will ensure a dry excavation and preservation of the final lines and grades of the bottoms of excavations.
Dewatering shall commence when groundwater is first encountered, and shall be continuous until such times as water can be allowed to rise in accordance with the provisions of this section or other requirements.
Disposal of watering from dewatering operations shall be the sole responsibility of the Contractor. Disposal methods shall conform to the Porter-Cologne Water quality control Act, 1974, the Federal Water Pollution Control Act Amendment of 1972; and the California Administrating code, Title 23, Chapter 3.
The Contractor shall dispose of the water from the work in a suitable manner without damage to adjacent property. Conveyance of the water shall be such as to not interfere with traffic flow or other construction. No water shall be drained into work built or under construction without prior consent of the City Engineer.
84 Water shall be desanded before disposal in any storm drain system. The system used for desanding the water shall be a baffled structure and shall provide not less than five minutes detention time and shall have a "flow-through" velocity not exceeding 0.2 feet per second at the anticipated peak flow. The desanding box shall be cleaned as required to maintain the detention time and flow-through limitations specified above. 8-1.3 Mobilization.
Mobilization shall consist of preparatory work and operations, including but not limited to those necessary for the movement of personnel, equipment, supplies, and incidentals to the project site; for the establishment of all offices, buildings and other facilities necessary for the work on this project; and for all work and operations which must be performed or cost incurred prior to beginning work on the various contract items on the project site.
The compensation paid for mobilization shall be full compensation for all costs incurred by the Contractor for doing all the work involved in mobilization as specified herein. Payment for mobilization will be included in the items of work listed in the BID PROPOSAL.
END OF SECTION
EXHIBIT B
C.5.
City Council
STAFF REPORT
Document ID: 2026-286
Category: Action Item
Department: Police
Department Head: Aaron Reel, Police Chief
Meeting Date: June 3, 2026
SUBJECT:
1. DECLARATION OF IMPERIAL POLICE DEPARTMENT 2018 FORD FUSION AS SURPLUS.
2. AUTHORIZATION OF SALE AND/OR SALVAGE OF ITEMS DECLARED SURPLUS.
BACKGROUND:
The Imperial Police Department is requesting the Imperial City Council's consideration to declare the Department's current 2018 Ford Fusion as surplus. The vehicle has 46,657 miles and has sustained a catastrophic engine failure. Based on the estimated vehicle value of approximately $10,753, repair of the engine would not be economically practical. If declared, the Fusion would be sold or auctioned.
FISCAL IMPACT:
None
REQUESTED ACTION:
Approve the declaration of Imperial Police Department 2018 Ford Fusion as surplus.
CITY MANAGER RECOMMENDATION:
Attachments:
C.6.
City Council
STAFF REPORT
Document ID: 2026-292
Category: Action Item
Department: Finance
Department Head: Victor Manriquez, Finance Director
Meeting Date: June 3, 2026
SUBJECT:
EQUIPMENT PURCHASE TO OUTFIT THE NEW PIERCE ENFORCER FIRE ENGINE
FOR THE CITY OF IMPERIAL
BACKGROUND:
The fire department has conducted a comprehensive equipment inventory of the city’s fire engine and ladder truck to determine what additional tools and equipment are necessary for both units to be fully stocked and ready for immediate service. The process included an analysis of what additional new equipment (e.g., KeySecure system and mobile data computer) and equipment replacement (e.g., fire hose, radios, and cardiac monitor) is needed for the new fire engine. Achieving a complete complement of tools and equipment on both city units will be implemented incrementally in additional phases in the next two fiscal years.
FISCAL IMPACT:
Total Purchase up to $120,000. to be covered by Fire Impact Fees. (Fund 64) REQUESTED ACTION:
Authorize equipment purchase for the new Pierce Enforcer Fire Engine.
CITY MANAGER RECOMMENDATION:
Approve as requested.
Attachments:
1. Equipment Purchase List for E8
QTY DESCRIPTION All Star Curtis MES BEST
8 Fire Hose, sections 4" X 100' NH hose $ 6,544.00 $ 5,590.80 $ 7,896.40 $ 6,544.00 20 Fire Hose, sections 2.5" X 50' NH, structural $ 4,947.00 $ 6,350.00 $ 5,678.60 $ 4,947.00 12 Fire hose, sections of 1.5" X 50' NH, structural $ 2,031.00 not quoted not quoted $ 2,031.00 12 Fire Hose, sections of 1" X 100' single jacket $ 2,004.00 $ 2,064.00 $ 2,996.88 $ 2,004.00 All star provides the best prices but the 4" hose. For uniformity purposes it is Sub-Total $ 15,526.00 recommended to get all hose from the same vendor Tax $ 1,204.00 estimated shipping $ 800.00
Grand Total $ 17,530.00
QTY DESCRIPTION Advanced Comm.BK Technolog. BEST
4 $ 15,851.00 $ 17,858.40 $ 15,851.00
sub-total $ 15,851.00
tax $ 1,228.00
estimated shipping $ 500.00
total $ 17,579.00
QTY DESCRIPTION
1 $ 8,505.13 $ 8,505.13
headsets, installation and hardware included sub-total $ 8,505.13 no other local radio installers available tax $ 1,260.00 total $ 9,319.89
QTY DESCRIPTION
1 ALS Monitor $ 59,534.00 $ 59,534.00
includes batteries, press cuffs, etc.. sub-total $ 59,534.00 estimated tax $ 4,700.00
estimated shipping $ 200.00
total $ 64,434.00
QTY DESCRIPTION
1 Medical suction machine $ 870.00 $ 870.00
1 02 bottle $ 174.00 $ 174.00
1 02 regulator $ 87.00 $ 87.00
1 Trauma, Spine Board $ 157.00 $ 157.00
1 Trauma, Traction Splint Device $ 135.00 $ 135.00
1 Rescue, medical O2 bag $ 191.00 $ 191.00
1 Rescue, cervical collar bag $ 37.00 $ 37.00
sub-total $ 1,651.00
tax $ 129.00
estimated shipping $ 200.00
total $ 1,980.00
note: the grand total may vary 1k up or down due to tax and shipping calculations variations. Estimated Grand Total $ 110,842.89 Radios, portable BK dual band with all the accessories and chargers Radio, Mobile Kenwood dual band, hardware & installation, tax included Imperial County Fire Department
Request for Engine equipment quote (Engine 8) City of Imperial ZOLL Medical Corp. (soul provider)
Bound Tree medical equip (soul provider)
Airwave Communications (soul provider)