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1. New Park Access, either through creation of a new park or expansion of an existing park.
2. Multi-Use Parks Designed for All Age Groups in New or Existing Parks.
3. Health Design Goals for New or Existing Parks, resulting from community-based planning strategies.
4. Safety and Beautification for New or Existing Parks.
5. Preservation, placing new outdoor open space under LWCF protection.
The Sports Park was chosen for this application due to the community center inside Sports Park being evaluated for upgrades to reopen for use by the City’s Parks and Recreation Department.
The Community Center once renovated will provide programs for residents of all ages and abilities in Imperial Beach. The facility is currently being used as a Covid testing site and will not begin renovations until the City and County of San Diego determine the site is no longer needed as a testing site.
If awarded the LWCF would provide increased outdoor multi-generational recreation opportunities at the Imperial Beach Sports Park. Recent community outreach through surveys both online and in person has shown support for multipurpose basketball, tennis and pickle ball courts. These improvements to Sports Park will significantly benefit the community and provide multigenerational park activity for all ages.
The total cost of the project is estimated at $3 million dollars and the LWCF grant would provide 50% of the costs as a reimbursement. With the request to approve the grant application, Council is also being asked to commit to fund the match for the project cost. The matching funds ($1.5 million) are anticipated to be provided through a recently approved development agreement between the City and March and Ash.
ENVIRONMENTAL DETERMINATION:
Adoption of Resolution No. 2022-03 authorizing the submission of a grant application is not a project under CEQA. Any project resulting from the grant application would be subject to separate environmental review.
FISCAL IMPACT:
If awarded, the Parks and Recreation Department budget will be increased by the amount of the grant award in the year in which it is awarded.
ATTACHMENTS: ATT 1 – LWCF Resolution 2022-03
Resolution No.
RESOLUTION OF THE (Applicant’s Governing Body):
APPROVING THE APPLICATION FOR LAND
AND WATER CONSERVATION FUND
PROJECT
WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a federal Land and Water Conservation Fund Grant-In-Aid program, providing Matching funds to the State of California and its political subdivisions for acquiring lands and developing Facilities for public outdoor recreation purposes; and WHEREAS, the California Department of Parks and Recreation is responsible for administration of the program in the State, setting up necessary rules and procedures governing Applications by local agencies under the program; and WHEREAS, the Applicant certifies by resolution the approval of the Application and the availability of eligible Matching funds prior to submission of the Application to the State; and
NOW, THEREFORE, BE IT RESOLVED that the (Governing Body):
hereby:
1. Approves the filing of an Application for Land and Water Conservation Fund assistance for the proposed;
(Project Name):
2. Agrees to abide by Section 6(f)(3) of Public Law 88-578 which states “No property acquired or developed with assistance under this section shall, without the approval of the National Secretary of the Interior, be converted to other than public outdoor recreation uses. The Secretary shall approve such conversion only if he finds it to be in accord with the then existing comprehensive statewide outdoor recreation plan and only upon such conditions as he deems necessary to assure the substitution of other recreation properties of at least equal fair market value and of reasonably equivalent usefulness and location.”
3. Certifies that said agency has Matching funds from eligible source(s) and can finance 100 percent of the Project, which up to half may be reimbursed; and
4. Appoints the (Authorized Representative Designated Position Title):
as agent of the Applicant to conduct
all negotiations and execute and submit all documents, including, but not limited to, Applications, Contracts, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the aforementioned Project.
Approved and Adopted on the day of , 20 .
I, the undersigned, hereby certify that the foregoing Resolution was duly adopted by (Applicant’s Governing Body):
following a roll call vote:
Ayes
Noes
Absent
(Clerk)
Attachment 1
2022-03 CITY COUNCIL OF THE CITY OF IMPERIAL BEACH SPORTS PARK City of Imperial Beach City Council Sports Park Project City Manager19 January 22 City of Imperial Beach City Council
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January 19, 2022
ITEM TITLE: RESOLUTION NO. 2022-02 TO AWARD PROFESSIONAL SERVICES CONTRACT TO SAFDIE RABINES ARCHITECTS FOR ENGINEERING DESIGN OF THE 170 PALM IMPROVEMENT PROJECT (SP22101-PALM DE)
ORIGINATING DEPARTMENT:
Public Works
EXECUTIVE SUMMARY: Resolution No. 2022-02 awards a consultant contract for professional services to develop architectural and engineering plans and specifications for the 170 Palm Improvement Project.
RECOMMENDATION:
Adopt Resolution No. 2022-02 to waive the request for proposal process and award a consultant contract for professional services for the amount of $335,000 to Safdie Rabines Architects to develop architectural and engineering plans and specifications for the 170 Palm Improvement Project (Project) and authorize changes to the contract for an additional not-to-exceed amount of $65,000 for unforeseen design changes.
OPTIONS:
Adopt Resolution No. 2022-02 as recommended
Request additional information and an additional report Deny Resolution No. 2022-02
BACKGROUND/ANALYSIS:
The City Council allocated $2,681,622 of the Imperial Beach American Rescue Plan Act (ARPA) funding for improvements to the City-owned facility at 170 Palm Avenue. The building is currently vacant and is intended to be used in the implementation of the lifestyle enrichment portion of the City’s new recreation program and will allow residents to engage in activities in a safe environment.
In accordance with the Municipal Code, the City Manager may award professional services contracts with values up to $45,000 on the basis of demonstrated competence and qualifications for the types of service to be performed at a fair and reasonable price. Typically, for larger professional services contracts on projects with flexible timeframes, City Staff initiates a request for proposal (RFP) process before evaluating, interviewing, selecting, negotiating and contracting
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with the desired vendor. However, per the Municipal Code, the City Council may waive the RFP process by resolution when it is necessary or convenient for the management of the City’s affairs.
In the case of the 170 Palm Improvement Project, and several of the other projects called for within the ARPA Mitigation Program, time is absolutely of the essence. ARPA program funds are non-recurring and must be utilized by 2024 and the City’s Mitigation Program includes a series of major infrastructure improvement projects. In an effort to jumpstart architectural and engineering design for the Project, Staff reached out to other local municipalities that successfully completed projects of the same nature as the 170 Palm Improvement Project and Safdie Rabine Architects (SRA) was highly recommended. Staff has conducted reference checks and confirmed that SRA has demonstrated the competence and the qualifications necessary for the successful delivery of the proposed professional services for this Project. SRA staff has thorough knowledge of the existing building and they were successfully utilized for the pre-design scoping and cost estimating for the Project. As such, Staff recommends City Council waive the RFP process and award a professional services contract to Safdie Rabine Architects.
ENVIRONMENTAL DETERMINATION:
Not a project as defined by CEQA.
FISCAL IMPACT:
FISCAL YEAR: 2022
BUDGETED: NO
BUDGET AMENDMENT YES
ACCOUNT NO(S).: 214.5000.532.2006
PROJECT NO(S).: SP22101-PALM DE
FISCAL ANALYSIS:
CURRENT BUDGET: $2,681,622
ANTICIPATED
EXPENDITURE:
$400,000
ATTACHMENTS:
1. Att. 1 Resolution No. 2022-02
2. Att. 2 Safdie Rabine Architects Proposal
ATTACHMENT 1
RESOLUTION NO. 2022-02
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IMPERIAL BEACH, CALIFORNIA,
TO AWARD PROFESSIONAL SERVICES CONTRACT TO SAFDIE RABINES ARCHITECTS FOR ENGINEERING DESIGN OF THE 170 PALM IMPROVEMENT PROJECT (SP22101-PALM DE)
WHEREAS, the City of Imperial Beach American Rescue Plan Act (ARPA) Mitigation Program allocated $2,681,622 toward improvements to the City-owned facility at 170 Palm Avenue; and
WHEREAS, the building is currently vacant and is intended to be used in the implementation of the lifestyle enrichment portion of the City’s new recreation program and will allow residents to engage in activities in a safe environment; and WHEREAS, time is absolutely of the essence, ARPA program funds are nonrecurring and must be utilized by 2024 and the City’s Mitigation Program includes a series of major infrastructure improvement projects; and
WHEREAS, the City Council may waive the request for proposal process by resolution when it is necessary or convenient for the management of the City’s affairs; and
WHEREAS, Staff reached out to other local municipalities that successfully completed projects of the same nature as the 170 Palm Improvement Project (Project) and Safdie Rabine Architects (SRA) was universally recommended; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Imperial Beach as follows:
1. The above recitals are true and correct.
2. The request for proposal process is waived for the Project.
3. The Finance Director is authorized to amend the budget and increase expenditures in account number 214-5000-532.2006 in the amount of $400,000 for the 170 Palm Improvement Project.
4. The Finance Director is authorized to create a new project for these funds and track the expenses for the 170 Palm Improvement Project.
5. The City Manager is authorized to sign the Professional Services Agreement with Safdie Rabines Architects for engineering design of the 170 Palm Improvement Project in the amount of $330,000.
6. The City Manager is authorized to execute changes to the contract for an additional not to exceed amount of $65,000 for unforeseen design changes.
7. The Public Works Director is authorized to give the Notice to Proceed to Safdie Rabines Architects to initiate work on the Project.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Imperial Beach at its meeting held on the 19th day of January 2022, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
Resolution No. 2022-02
SERGE DEDINA, MAYOR
ATTEST:
JACQUELINE M. KELLY, MMC
CITY CLERK
S A F D I E R A B I N E S AR C H I T E C T S
9 2 5 F O R T S T O C K T O N D R I V E | S A N D I E G O , C A 9 2 1 0 3 | 6 1 9 . 2 9 7 . 6 1 5 3 | w w w . s a f d i e r a b i n e s . c o m | 1 22 November 2021
Shannon Bullock
Parks & Recreation Director
City of Imperial Beach
825 Imperial Beach Blvd.
Imperial Beach, CA 91932
[email protected]
Reference: Professional Services Proposal
170 Palm Avenue, Community Center Renovation
Dear Shannon,
We are pleased to submit this proposal for professional services in connection with City of Imperial Beach’s Community Center Renovation Project at 170 Palm Avenue. This project represents an exciting opportunity to provide much needed public access to for recreation, learning, and community socialization. We are excited to assist you in realizing this vision for bringing new life to the existing Adult Education Center located at 170 Palm Avenue.
A . SC O P E O F W O R K / F E E / S C H E D U L E
We have prepared our fee proposal for the Scope of Work enumerated in the Concept Design Study prepared for the City of Imperial Beach dated, 26 August 2021 and subsequent Concept Cost Estimate dated 20 September 2021 by BCG. The Scope of Work is limited to the Phase 1 work as well as the Alternate #1 for new HVAC. Please find the attached Fee Proposal matrix.
This proposal anticipates the following schedule for the project:
Schematic Design 6 Weeks
Design Development 6 Weeks
Construction Documents 16 Weeks
Bidding 8 Weeks
Construction 35 Weeks
B . C O N S U L T A N T S
We have prepared a fee proposal for Architectural Basic Services associated with the Scope of Work (SOW) outlined above. Our fee proposal includes professional service fees for Architectural, Structural Engineering, Mechanical/Plumbing Engineers, Electrical Engineering, Cost Estimating and Specification Consultant.
Based on the Scope of Work, we do not (at this time) have a designated SOW for either Civil Engineering or Landscape Architecture.
As the project progresses, should additional Consultants be needed as we move through the Detailed Design phases, we would be pleased to assist in identifying the scope and obtaining additional proposals for those specific scopes.
ATTACHMENT 2
S A F D I E R A B I N E S AR C H I T E C T S
9 2 5 F O R T S T O C K T O N D R I V E | S A N D I E G O , C A 9 2 1 0 3 | 6 1 9 . 2 9 7 . 6 1 5 3 | w w w . s a f d i e r a b i n e s . c o m | 2 D . A D D I T I O N A L S E R V I C E S
This proposal does not include costs related to any City submittal fees or reimbursable expenses. Reimbursable expenses include, but are not limited to plotting, printing, reproductions, models, handling and delivery of instruments of service, long distance travel, and document distribution. These will be billed at their direct cost with no markup.
Our goal has been to prepare a proposal that is responsive to your Scope of Work as well as competitive in fee. Should you have any questions or feel this proposal is not in alignment with your expectations, we would be more than happy to have an open dialogue with you prior to your making any final selections. Thank you again for this opportunity to work with you.
Please do not hesitate to contact us should you have any questions.
Regards,
Eric M. Lindebak
Partner
ATTACHMENT 2
CITY OF IMPERIAL BEACH Architectural & Engineering Services Community Center Renovation 22 November 2021
Schematic Design
Design
Development
Construction
Documents
Bid / Award
Construction
Administration
Project Total
duration 6 weeks 6 weeks 16 weeks 8 weeks 35 weeks
1.0 Architectural Basic Services
Architectural Design Safdie Rabines Architects $10,080 $24,720 $119,680 $10,496 $49,000 $213,976
2.0 Consultants Basic Serices
Civil Engineering * $0 $0 $0 $0 $0 $0
Structural Engineering Patterson Engineering $1,500 $2,500 $15,000 $1,000 $4,000 $24,000 Landscape Architecture * $0 $0 $0 $0 $0 $0
Mechanical / Plumbing Engineering McParlane & Associates $4,500 $6,750 $8,500 $500 $2,250 $22,500 Electrical Engineering Elen Consulting $2,500 $2,500 $8,000 $1,000 $3,500 $17,500 Cost Estimating Building Cost Group $6,000 $10,000 $8,000 $0 $0 $24,000 Spec Writing Prime B $0 $4,000 $10,000 $500 $500 $15,000 Subtotal Consultant Basic Services $14,500 $25,750 $49,500 $3,000 $10,250 $103,000
3.0 Total A/E Basic Services Fee
Total A/E Basic Services $24,580 $50,470 $169,180 $13,496 $59,250 $316,976 * Currently there is no anticpated scope for Civil Engineering and Landscape Architecture
4.0 Estimated Construction Cost
Base $ 1,429,805.00
Mechanical Alt. $ 262,500.00
Direct Cost $ 1,692,305.00
Design Contingency 15% $ 253,845.75
Const Contingency - not included - $ -
Escalation 6.3% $ 122,607.50
Market Factor - $ -
Phasing - $ -
GENERAL CONTRACTOR COSTS
General Requirements - $ - See Div 01
Supervision - $ 96,000.00 $12,000 per month
Insurance & Bonding 2.5% $ 51,053.77
Profit 5.0% $ 104,660.23
ESTIMATE TOTAL $ 2,320,472.24
5.0 SRA Rate Schedule
Title Rate
Senior Principal $285
Principal $240
Project Manager $210
Job Captain $185
Designer 2 $160
Designer 1 $140
Administration $95
ATTACHMENT 2
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January 19, 2022
ITEM TITLE: COVID-19 Pandemic Update
ORIGINATING DEPARTMENT:
City Manager
EXECUTIVE SUMMARY:
As anticipated, following the holiday season, there has been a significant increase in the number of COVID-19 cases in the San Diego region, including Imperial Beach. The City Council has asked staff to provide updated information on a regular basis in order to inform the public and allow the City Council to make well-informed decisions regarding the pandemic.
RECOMMENDATION:
Staff recommends that the City Council receive and file the report and provide specific direction to the City Manager if any actions are deemed appropriate.
OPTIONS:
Receive and file report
Provide specific direction to the City Manager
BACKGROUND/ANALYSIS:
Information and data about the COVID-19 Pandemic is organic and changes quickly. Because staff reports are written in advance of the City Council meeting, it is important to note and more detailed and updated information will be provided to the City Council at their regular meeting on January 19, 2022. On December 22, 2021, the City Council extended the current COVID-19 State of Emergency and directed staff to prepare for the January 19, 2022, regular meeting of the City Council to be conducted electronically.
The increase in positive COVID-19 cases has been experienced within the staff of Imperial Beach as well. For that purpose, the City Manager has reinstated a policy that employs a remote working environment to the extent possible. Employees that can conduct their work assignments remotely will be assigned to work remote until at least February 15, 2022, the date identified for the current mask mandate by the State of California. There are several employees who are not able to perform their tasks remotely. Their dedication is noted and appreciated.
The City has, and will continue, to implement all vaccination, testing, isolation and other regulations issued by Federal, State, and County officials. City management has conducted meetings with all members of the City staff to review the regulations and provide information about resources available to assist employees impacted by the pandemic.
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Staff will seek direction regarding future meetings of the City Council at the meeting on January 19, 2022 along with providing the latest information about how the pandemic is effecting the City.
The next regularly scheduled meeting of the City Council will be held on Wednesday, February 16, 2022.
ENVIRONMENTAL DETERMINATION:
Not a project as defined by CEQA.
FISCAL IMPACT:
FISCAL YEAR:
BUDGETED:
BUDGET AMENDMENT
ACCOUNT NO(S).:
PROJECT NO(S).:
FISCAL ANALYSIS:
CURRENT BUDGET:
ANTICIPATED
EXPENDITURE:
ATTACHMENTS: