Agenda packet — Imperial Beach City Council, April 5, 2023 (part 2 of 3)

P a g e | 4
the amount of $250,000 using the
project number SP23102-P and
increased revenues in account 214-
0000-334.4002 (Misc/Private
Grants) using the project number
SP23102-REV in the amount of
$250,000 (for the NCRF grant).

ACCOUNT NO(S).: 214-1230-413.2006 and 214-0000-
334.4002
PROJECT NO(S).: SP23102-P and SP23102-REV
FISCAL ANALYSIS: The National Fish and Wildlife
Foundation awarded the City of
Imperial Beach a $250,000 grant.

CURRENT BUDGET: n/a

ANTICIPATED
EXPENDITURE:
$250,000
ATTACHMENTS:

ATT 1 – Resolution 2023-22
ATT 2 – IBCRP RFQ-P 012523
ATT 3 - GHD IBCRP - Technical Proposal

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Attachment 1
RESOLUTION NO. 2022-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IMPERIAL BEACH, CALIFORNIA, AUTHORIZING AWARDING A PROFESSIONAL SERVICES AGREEMENT TO GHD INC. TO

DEVELOP THE IMPERIAL BEACH COMMUNITY RESILIENCE PLAN FOR THE CITY OF IMPERIAL BEACH.

WHEREAS, the National Fish and Wildlife Foundation (NFWF) released the National Coastal Resilience Fund (NCRF) Grant request for pre-proposals in April of 2021, and subsequently requested projects to submit a full proposal by invitation in May of 2021 for approximately $34 million in grants; and
WHEREAS, City staff submitted a full proposal for and was awarded the full award amount of $250,000 to fund the development of the Imperial Beach Community Resilience Plan Project; and
WHEREAS, after a Request for Proposals/Qualifications was issued in accordance with Imperial Beach Municipal Code section 3.04.160, the City’s Selection Committee considered four proposals from qualified consultants to develop the Imperial Beach Community Resilience Plan; and
WHEREAS, the City recognizes that development of the Imperial Beach Community Resilience Plan requires specialized knowledge of the City of Imperial Beach’s geography, community, and policies; and
WHEREAS, the City of Imperial Beach finds GHD Inc. has met the criteria of the RFQ/P, has construction experience with nature-based solutions within the San Diego region, and local coastal resiliency planning experience making GHD Inc. uniquely qualified among the consultants to have submitted proposals for the development of the Imperial Beach Community Resilience Plan; and
WHEREAS, the City Council finds that the award of this contract is not a project as defined by the CEQA Guidelines Section 15378.

NOW, THEREFORE, THE CITY COUNCIL of the City of Imperial Beach resolves as follows:

1. The above recitals are true and correct.

2. The City Manager or designee is authorized to enter into and execute a professional services agreement with GHD Inc. to develop the Imperial Beach Community Resilience Plan for an amount not to exceed $250,000.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Imperial Beach at its meeting held on the 5th day of April, 2023, by the following roll call vote:

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Resolution No. 2022-22

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AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

PALOMA AGUIRRE, MAYOR
ATTEST:

JACQUELINE M. KELLY, MMC

CITY CLERK

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CITY OF IMPERIAL BEACH

REQUEST FOR QUALIFICATIONS/PROPOSALS
(RFQ/RFP)
FOR

PROFESSIONAL CONSULTANT SERVICES

FOR THE IMPERIAL BEACH

COMMUNITY RESILIENCE PLAN (IBCRP)
City of Imperial Beach
Community Development Department
825 Imperial Beach Blvd.

Imperial Beach, CA 91932
(619) 628-0858
Date: January 25, 2023
Attachment 2

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IB CRP RFP/RFQ January 2023
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TABLE OF CONTENTS
NOTICE ADVERTISING RFQ/P .......................................................................................3 INTRODUCTION .................. ...........................................................................................4 SCOPE OF WORK ...........................................................................................................4 GENERAL REQUIREMENTS ...........................................................................................8 PUBLIC DISCLOSURE.....................................................................................................8 SUBMISSION FORMAT AND CONTENT.........................................................................9 SUBMISSION SCHEDULE ...............................................................................................9 PROPOSAL REVIEW PROCESS.....................................................................................10 PROPOSAL EVALUATION CRITERIA .............................................................................10 TERMS AND CONDITIONS..............................................................................................11 INSURANCE.....................................................................................................................11 DUE DILIGENCE..............................................................................................................11 CONFLICTS OF INTEREST .............................................................................................11 CITY CONTACT ...............................................................................................................12 PROFESSIONAL SERVICES CONTRACT.......................................................................12 Attachments:

1. Exhibit A, NCRF Submitted Grant Application

2. Exhibit B, Sample Agreement for Professional Services

3. Exhibit C, Consultant Conflict of Interest Questionnaire

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CITY OF IMPERIAL BEACH

STATE OF CALIFORNIA

REQUEST FOR QUALIFICATIONS/PROPOSALS

FOR THE DEVELOPMENT OF THE

IMPERIAL BEACH COMMUNITY RESILIENCE PLAN

NOTICE ADVERTISING FOR QUALIFICATIONS / PROPOSALS
Sealed proposals will be received by the project manager at the office of the Community Development Department, 825 Imperial Beach Boulevard, Imperial Beach, California, up to the hour of 4:00 PM, on February 27, 2023:

Meagan Openshaw
Senior Planner
City of Imperial Beach
825 Imperial Beach Blvd.

Imperial Beach, CA 91932
619-628-0858
[email protected]

CITY OF IMPERIAL BEACH

REQUEST FOR QUALIFICATIONS/PROPOSALS

FOR THE DEVELOPMENT OF THE

IMPERIAL BEACH COMMUNITY RESILIENCE PLAN
The proposal shall be enclosed in a sealed envelope addressed to the City of Imperial Beach, California, or if sent by messenger, shall be delivered to Attn: Meagan Openshaw, Senior Planner, Community Development Department, 825 Imperial Beach Boulevard, Imperial Beach, California.

The envelope shall be plainly marked on the upper left-hand corner with the name and address of the bidder and bear the words "Proposal For Imperial Beach Community Resilience Plan" followed by the date and hour of the bid closing.

Copies of the RFQ/P may be acquired (1) from the City’s website (www.imperialbeachca.gov), or (2) from Construction Bidboard (www.ebidboard.com).

The City Council reserves the right to reject any or all proposals and to waive any irregularity or informality in any proposal to the extent permitted by law. The City reserves the right to change, amend, modify or cancel this RFQ/P process at any time.

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INTRODUCTION
Imperial Beach incorporated as a General Law City in 1956, is the “Most Southwesterly City in the Continental United States”. It is bordered on the north by a U.S. Naval Communication Station within the City of Coronado’s jurisdiction and the southern shore of San Diego Bay, on the east by the City of San Diego, on the south by the U.S./Mexican border, and on the west by the Pacific Ocean. The City’s population is 26,137 based on 2020 U.S. Census, and is 4.5 square miles in area, 40-percent of which is open space.

The City completed a Sea Level Rise Vulnerability Assessment in 2016 which identified the impacts that the City currently experiences related to hazards such as tidal inundation and flooding that may be further exacerbated in the future due to Sea Level Rise. According to the study, significant impacts are projected to start occurring with a 1.6 foot increase in Sea Level Rise should the City not implement any adaptation strategies. While it is known that Imperial Beach experiences wave and tidal flooding, coastal erosion, and high groundwater during high tides and storm events, even with the efforts taken with the Sea Level Rise Vulnerability Assessment, Imperial Beach is still at the early phase of understanding and identifying coastal resilience needs for our community.

This is largely due to hurdles associated with determining the feasibility of adaptation projects that can increase the City’s resiliency. One of the consistent roadblocks that is difficult to address are the constraints analysis and establishment of a baseline. There is a need for additional data analysis and collection to establish the baseline conditions within the City and to identify shoreline adaptation strategies that incorporate natural infrastructure. Additionally, there is a need to have a living, working document that incorporates policies that address the vulnerable populations that currently experience impacts related to coastal flooding and sea level rise. The City has been in the process of updating the Local Coastal Program/General Plan (LCP/GP) since 2017 and in 2022 developed a Work Plan for how to approach resiliency with a Phased Approach. This project is an essential part of the phased approach, facilitating portions of the LCP/GP Update.

The development of an Imperial Beach Community Resilience Plan would include, data analysis and collection (land surveys of the coastal areas), a constraints and opportunities analysis report, an implementation plan, a monitoring plan, and the policy framework needed to allow for the planning and implementation of adaptation/mitigation/resilience projects.

NATIONAL COASTAL RESILIENCE GRANT:

The City was awarded a $250,000 National Coastal Resilience Fund (NCRF) Grant for the NCRF identified priority area, Community Capacity Building and Planning, to identify adaptation pathways that address impacts related to flooding and sea level rise through the development of the Imperial Beach Community Resilience Plan (IBCRP). The City is soliciting the services of consultants to assist in this work.

SCOPE OF WORK
The City is issuing this Request for Qualifications/Proposals (RFQ/P) for a qualified consultant (team) to serve the City with the development of the IBCRP. The IBCRP will engage stakeholders and complete extensive data collection to gain a better understanding of the existing constraints, survey the coastal areas to determine property line locations/locations of existing structures, establish a baseline and monitoring program, draft an implementation plan, develop a CRP with equitable policies to ensure broad utility of the resilience plan and to build capacity to enable planning of future adaptation projects, strategies and other activities.

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The IBCRP Tasks are as follows:

Task 1 - Creation of a work plan and outline: City staff and consultant will develop a work plan detailing the structure and organization of the IBCRP. This step also includes data collection. This task will involve conducting surveys of the shoreline, bayfront, and estuary (assessing the area and existing shoreline protections); downloading and compiling existing data from the City, stakeholder agencies and other public sources. Some of the information that would be obtained through the data collection would be the completed surveys, topography and bathymetry data, infrastructure and utility data; biological data; parcel data with ownership information and land use designations; coastal hazard data; studies from salt pond restoration projects in the South Bay; hydrology and hydraulic studies of Otay River or storm drain systems; and anecdotal information about community usage and linkages within the Project area.

Deliverable: Completed Work Plan for consultant contract and Comprehensive Data Collection:
completed, recorded land surveys of all coastal areas - shoreline, bayfront, estuary; downloading and compiling existing data from the City, stakeholder agencies, and other public sources; and anecdotal information about community usage and linkages within the Project area.

Task 2 - Constraints and opportunities analysis: Utilizing the data collected, detailed constraints and opportunities analyses will be conducted to establish the baseline conditions within the City and to identify shoreline adaptation strategies that incorporate natural infrastructure.

Deliverable: Completed Constraints and Opportunities Analysis Report Task 3 - Outreach and Planning Coordination: Outreach would be heavily community focused.

Utilizing the foundational documents, the City’s Local Coastal Program/General Plan, Bigger Picture, and Sea Level Rise Vulnerability Assessment as well as leveraging the contacts and connections to local CBOs, workshops would be conducted to ensure that regional and partner agency stakeholders as well as community members are included in the development of the plan.

The public outreach events will be innovative and will integrate stakeholder priorities and community values. All marketing materials to advertise the workshops would be available in both in English and Spanish and a translator would be available at all workshops.

Deliverable: A minimum of seven (7) workshops (combining both in-person and virtual workshops) and at least one (1) agency coordination meeting(s) with each agency listed in the grant application.

Tasks 4 - 6 - Development of a draft Imperial Beach Community Resilience Plan (Including a Monitoring Plan (Task 5) and Implementation Plan (Task 6): After the completion of a Sea Level Rise Vulnerability Assessment in 2016, a Local Coastal Program/General Plan Update was initiated. This update noted vulnerabilities to hazards and potential policies related to the creation of a shoreline management and monitoring plan, though a formal implementation plan has not been adopted. In 2022, a Work Plan was developed to implement a phased approach for the LCP/GP Update. The CRP is a critical element for implementing the Work Plan, and as such, would be required to be consistent with the implementation measures identified within the 2022 Work Plan to facilitate the LCP/GP Update. This includes the creation of an adaptation management and monitoring plan/program as well as an implementation plan that encourages nature-based solutions and adequately addresses the needs of the vulnerable populations that

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are experiencing impacts related to coastal hazards and flooding. The CRP Draft would be developed through completing data collection, a constraints and opportunity analysis, and extensive outreach. The Draft would incorporate policies that would address community concerns and provide the framework for the planning and implementation of alternative shoreline protection from hazards, disasters, and unforeseeable events that could impact coastal access, negatively impact vulnerable populations, and result in the loss of habitat. The intent of the document would be to identify a way to create an intersection between green nature-based solutions to benefit the environment and protect/serve the vulnerable disadvantaged community members with a focus on environmental justice. All relevant mapping, figures, images/photos, tables, and diagrams must be included in the IBRCP.

Deliverable: Completed Draft IBCRP including a completed Monitoring Plan and Implementation Plan
Task 7 - Public Review process: The City would commit to conducting three additional workshops to address and implement stakeholder and community comments/changes prior to taking the plan to City Council for adoption. At all points throughout the process, each iteration of the plan would be publicly available at City Hall and on the City website.

Deliverable: A minimum of three (3) additional workshops/meetings for stakeholders and the community to review the Draft IBCRP and a revised Draft which incorporates changes.

Task 8 - Adoption of a Final Plan: The Imperial Beach Community Resilience Plan would be considered for adoption by the City Council.

The Imperial Beach Community Resilience Plan proposed tasks which will be inclusive of the activities are:
• Project management and grant administration
• Creation of workplan and outline
• Existing conditions assessment
• Stakeholder, Community Outreach/Engagement, Planning Coordination • Develop Draft Imperial Beach Community Resilience Plan (Inclusive of Monitoring and Implementation Plans)
• Agency/Public Review
• Final Plan - Local Agency Approval
The resulting plan will guide the City in risk management and mitigation while enhancing surrounding habitats by balancing core community needs with the ecological principles and processes that afford Imperial Beach the best protection over time. Key partners include Imperial Beach residents, Port of San Diego, Tijuana River National Estuarine Research Reserve, US Fish & Wildlife Service, and Scripps Center for Climate Change Impacts and Adaptation.

Deliverable: Completed, Final IBCRP reviewed and considered for adoption by the City Council Task 9 – Project Management: This task includes managing contracts, paying consultants, billing the NCRF, maintaining accounting records, and other time spent on managing the project.

Bi-weekly check-in meetings between City staff and consultant are included in this task.

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Deliverable: Managing contracts/accounts, completed and submitted Interim Programmatic Reports, Annual Financial Reports, Final Financial Report, and Final Programmatic Report, biweekly project progress meeting

WORK PROGRAM AND SCHEDULE

SCHEDULE
Proposed starting date: 3/20/2023
Estimated completion: 05/31/2024

WORK PROGRAM
The dates provided in the work plan are tentative and subject to change during the development of the work plan.

Consultant Selection January 2023 – March 2023

0.1 RFP/Q issued Projected start/end dates: 1/25/2023 – 2/27/203

0.2 Proposals Evaluated Projected start/end dates: 2/28/2023 –3/6/2023

0.3 Consultant Selected Projected start/end dates: March 2023 Outcome/Deliverables: Contract Projected start/end dates: March 2023 Task 1. Work Plan and Outline Projected start/end dates: March 2023 – July 2023 Task 2. Constraints and Opportunities
Analysis
Projected start/end dates: July 2023 – September
2023
Task 3. Outreach and Planning
Coordination
Projected start/end dates: April 2023 – September
2023
Task 4. Draft IBCRP Projected start/end dates: September 2023 - January 2024
Task 5. Monitoring Plan Projected start/end dates: September 2023 - January 2024
Task 6. Implementation Plan Projected start/end dates: September 2023 - January 2024
Task 7. Public Review Process Projected start/end dates: January 2024 – March 2024
Task 8. Final Plan Projected start/end dates: April 2024 - May 2024 Task 9. Project Management Projected start/end dates: Ongoing BUDGET SUMMARY.

BUDGET INFORMATION
Funding Awarded: $250,000 Total Project Cost: $500,000

PROJECT FUNDING SOURCES
Budget Item
Allocation
Allocation of total cost among all funding sources
Total
Budget In-Kind Services
NCRF Grant
Funding Other Funds

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City staff time $250,000 $250,000
Consultant
Budget $248,500 $248,500
Marketing
Materials $1,500 $1,500
TOTAL $500,000 $250,000 $250,000 $0
Note: Total compensation is not allowed to exceed the budgeted amount awarded through the NCRF Grant without obtaining additional funds and approval from the City Council. Contract to be based on a not to exceed amount.

GENERAL REQUIREMENTS
A. Consultant shall complete the “Consultants Conflict of Interest Questionnaire” (Agreement for Professional Services Exhibit B) upon award of contract and complete form 700 with the City Clerk if deemed appropriate by the City.

B. This Proposal (Exhibit A) shall be made part of the Contract Documents.

C. Consultant shall provide written quarterly reports to the project manager to support the execution of the grant.

D. Consultant (team) must have prior experience in coastal adaptation, adaptation policy writing, resiliency planning, public speaking/presentations, community engagement, and equity planning.

PUBLIC DISCLOSURE
As a general rule, documents received by the City are considered public records and will be made available for public inspection and copying upon request. If you consider any documents submitted with your response to be proprietary or otherwise confidential, please submit a written request for a determination of whether the documents can be withheld from public disclosure no later that ten (10) days prior to the due date of your response. If you do not obtain a determination of confidentiality prior to the submission deadline, any document(s) submitted will be subject to public disclosure.

SUBMISSION FORMAT AND CONTENT
All respondents are required to follow the format specified below. The contents of the submission must be clear, concise, and complete. Each section of the submission shall be tabbed according to the numbering system shown below to aid in expedient information retrieval (NOTE:

Respondents shall base their submission on the “Scope of Work.”) I. Submission Cover – Label the submittal as “Imperial Beach Community Resilience Plan” along with the submission date, the business name, primary contact name, address, email, and the telephone number of the principal firm.

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II. Table of Contents – Include a complete and clear listing of headings and pages to allow easy reference to key information.

III. Cover Letter – The cover letter should be brief (two pages maximum), and any changes to the format or deletions of requested materials should be explained in the cover letter.

Describe how the delivery of services will be provided to the City, including the location of the firm’s offices and the response time to the City’s requests. If the firm is proposing to co-respond with another principal firm, the cover letter must specify the type of services to be provided by each firm and the proposed percentage allocated to that phase or function of the service. Identify the team members (i.e., joint partners and subconsultants); and include the title and signature of the firm’s contact person for this procurement. The signatory shall be a person with official authority to bind the company.

Include acknowledgement of the “Professional Services Agreement” template and any proposed exceptions thereto.

IV. Qualifications and Experience – This section shall contain the following: a description of the consultant’s experience in providing climate change/adaptation planning/resiliency planning/policy development/coastal adaptation planning and implementation/equity planning and policy development/ public engagement and outreach/presentations and/or other relevant consulting services for public entities and/or the private sector. The firms' experiences specifically related to the scope of work shall be listed consecutively with the awarding and completion dates noted. Preference for relevant experience that was completed within the past five (5) years. Each listed experience shall include the name(s) and telephone number(s) of the firm's project manager and the client's project manager for each listing. Describe the experience and the tasks that each sub-consultant will perform.

V. Project Personnel – Identify the contact person with primary responsibility for this project, other projects personnel, including partners and/or sub-consultants, and their individual areas of responsibility. The persons listed will be considered as committed to the project.

A resume of each professional and technical person assigned to the project, including partners and/or sub-consultants, shall be submitted. The resumes shall include at least two references from recent previous assignments.

VI. Insurance and Other Information – Describe the insurance coverage of the firms and any other pertinent information regarding this procurement.

VII. Schedule of Rates – Provide a Schedule of Rates in a sealed envelope.

SUBMISSION SCHEDULE
The advertisement, receipt, and evaluation of submission, and the selection of the provider of consultant services will conform to the following schedule. (Note: These dates are provided for planning purposes. And may be altered by the City as necessary to meet project goals.) Advertisement of RFQ/P January 25, 2023
Proposal Due Date February 27, 2023
Submittal Review, Interview, & Negotiation February 28 – March 6, 2023 City Council Approval March 2023
Notice to Proceed March 2023

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Two (2) original (one unbound and suitable for reproduction), two (2) copies of the submission, and one PDF file of the proposal on a flash drive shall be delivered no later than 4:00 p.m. on the Proposal Date listed above to:

Meagan Openshaw, Senior Planner
Community Development Department
City of Imperial Beach
825 Imperial Beach Blvd.

Imperial Beach, CA 91932
(619) 628-0858
[email protected]
Copies received by FAX shall not be deemed received.

PROPOSAL REVIEW PROCESS
The City’s Selection Committee will review submissions that meet the outlined requirements stated herein. The Committee will “short-list” the most qualified firms, utilizing the selection criteria listed below. In the event that the Selection Committee requires an interview, it is mandatory that all principals of the firm and the designated project managers attend.

PROPOSAL EVALUATION CRITERIA
The Consultant may or may not be invited to a selection interview. The Proposals will be rated/ranked according to the following criteria:

1. The Firm’s General Experience and Qualification Information (25 points) – Information about the company (and all sub-consultants) including professional licenses held; ability to furnish required insurance and meet stipulations of the City’s “boiler plate” agreement; conformance to the specified RFQ/P format; details about comparable projects completed by the firm, as well as local experience; demonstrated capacity of the consultant team to execute the project; and its ability to provide the required services.

2. Experience of Key Personnel/References (35 points) – Background on key personnel (including all sub-consultants) qualifications, abilities, familiarity with state and federal procedures, local experience on comparable projects and length of service with the firm, reference information preferably with municipal agencies. This includes proficiency/experience with the following:
• Project Management Skills;
• Communication Skills (City and stakeholder engagement); • Proposed methods and overall strategic plan to accomplish the work in a timely and competent manner, while demonstrating the ability to be adaptive and dynamic throughout the process;
• Knowledge and understanding of the local, social, economic, and political environment;
• Reference checks, financial stability of the principal consultant and/or a consultant team;

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• Demonstrated competency in the climate change and resiliency/adaptation planning process/equity;
• Familiarity with the scenario planning approach; skilled at communicating complex science concepts in a public presentation context; and
• Technical report writing;

3. Understanding (25 points) – Discussion of major issues that can arise for the anticipated work, and how the consultant team plans to address them; the management approach and organization necessary to complete projects; innovative approaches to coordinate and implement project

4. Outreach (15 points) – Experience with engaging communities with effective outreach

TERMS AND CONDITIONS
Issuance of this RFQ/P does not commit the City to award a contract, to pay any costs incurred in the preparation of a response to this request, or to procure a contract for services. All respondents should note that the execution of any contract pursuant to this RFQ/P is dependent upon the approval of the City Council.

The City retains the right to reject all submissions. Selection is also dependent upon the negotiation of a mutually acceptable agreement with the successful respondent. Each submission shall be valid for not less than one hundred twenty (120) days from the date of receipt.

INSURANCE
The firm(s) selected to perform the work described in this RFQ/P will be required to provide evidence of public liability and property damage insurance with limits of not less that $1 million for injury to, or death of, one or more persons and/or property damage arising out of a single accident or occurrence insuring against all liability of the City of Imperial Beach, selected consultants, its subcontractor(s) , and its authorized representatives, arising out of, or in connection with, the performance of work under the contract with the City. Professional liability insurance (errors and omissions) shall be required of said firm in the minimum amount of $1 million. Said insurance shall be provided at the sole cost and expense of the firm selected, unless the requirement is modified or waved by the City.

DUE DILIGENCE
The information provided in this RFQ/P, including site description and planning requirements, is to assist respondents with information the City has assembled in this preliminary stage of the project. Any respondent selected will be expected to conduct its own due diligence in these and all matters prior to commencement of this development. The City makes no representations or warranties with respect to these matters.

CONFLICT OF INTEREST
Please note that California Law makes it illegal for public officials or their employees to participate in the making of a contract in which he or she is financially interested. The law defines the making of a contract to include responding to Requests for Proposals. The law further defines a public

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official very broadly to include members of the advisory board that are not actual parties to contract. Prospective respondents who are aware of circumstances that could create a conflict of interest if a proposal is submitted are urged to contact the City immediately.

CITY CONTACT
The City looks forward to receiving a submission from you. If you have any questions regarding this RFQ/P, please contact the Project Manager identified below:

Meagan Openshaw
Senior Planner
825 Imperial Beach Blvd.

Imperial Beach, CA 91932
Phone (619) 6228-0858
Email [email protected]

PROFESSIONAL SERVICES CONTRACT
Attachment 2 to this RFQ/P is a copy of the City of Imperial Beach's standard Professional Services Contract. Please review this document carefully and note in your proposal any exceptions or alterations to the contract that you are requesting. Alterations or changes to the contract that were not included in the proposal will not be made after the selection of the consultant.

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Project Abstract
The City of Imperial Beach is a low lying coastal community that is bounded by the Pacific Ocean to the west, the San Diego Bay and Otay River to the north, and the Tijuana River Estuary to the south; as such, the City is vulnerable to hazards such as sea level rise and extreme heat as well as currently experiences issues related to storms and severe flood inundation. Additionally, over 20% of the population are persons in poverty and do not have access to the resources to adapt to hazards. As such, the development of a Community Resilience Plan would create an adaptation management and monitoring plan/program that include strategies to address flooding impacts, encourage nature-based solutions, and adequately addresses the needs of the vulnerable populations that are experiencing impacts related to coastal hazards and flooding.

Organization and Primary Contact Information
Organization City of Imperial Beach
Organization Type State or Local Government
City, State, Country ,,
Region (if international)
Primary Contact Meagan Openshaw
Position/Title
Phone and E-mail x ; [email protected]
Additional Contacts
Role Name
Attachment 1 "Exhibit A"

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EasyGrantsID: 73073
National Fish and Wildlife Foundation – National Coastal Resilience Fund 2021, Full Proposal Title: Imperial Beach Community Resilience Plan
Organization: City of Imperial Beach
1133 15th Street, NW Version 1.1
Suite 1100 Washington, DC 20005 Page 2 of 14
Project Location Information
Project Location Description City of Imperial Beach. The City of Imperial Beach is a small, working class community in San Diego County that is recognized for its classic Southern California character. The City is fiscally challenged and considered a disadvantaged community, with half of its area set aside for protected open sp
Project Country(ies) North America - United States
Project State(s) California
Project Congressional District(s) District 51 (CA)
Permits and Approvals
Permits/Approvals Description:

Permits/Approvals Status:

Permits/Approvals Agency-Contact Person:

Permits/Approvals Submittal-Approval Date:

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EasyGrantsID: 73073
National Fish and Wildlife Foundation – National Coastal Resilience Fund 2021, Full Proposal
Title: Imperial Beach Community Resilience Plan
Organization: City of Imperial Beach
1133 15th Street, NW Version 1.1
Suite 1100 Washington, DC 20005 Page 3 of 14
Activities and Outcomes
Funding Strategy: Planning, Research, Monitoring
Metric: Resilience - Community benefits projected - # of critical facilities or infrastructure Required: Recommended
Description: Enter the number of critical infrastructure assets or facilities that are within the radius of enhanced resilience. This can include those necessary or ensuring public health and safety such as, hospitals, shelters, emergency and evacuation routes, fire and police stations, etc. as well as critical infrastructure – wastewater treatment facilities, power plants, etc.

Starting Value 0.00 # of critical facilities or infrastructure Target value 10.00 # of critical facilities or infrastructure Note: The creation of the Community Resilience Plan will provide the essential policy framework needed to allow for the planning and implementation of projects that will lead to maintaining at least 10 critical facilities and infrastructure necessary for the continued functionality of the community. In particular, most of the City's existing storm drains would be flooded at least 50 % of the time by 2100 should the City do nothing to prepare for future sea level rise. It is intended that the creation of this policy document would enable the City to plan and implement projects that protect critical infrastructure such as the storm drain system.

Funding Strategy: Capacity, Outreach, Incentives
Metric: Resilience - Outreach/ Education/ Technical Assistance - # govt entities participating
Required: Recommended
Description: Enter the number of municipalities, local, state, and federal government entities participating in the project and add the names of these institutions in the notes.

Starting Value 1.00 # gov't entities participating
Target value 7.00 # gov't entities participating
Note: Resilience planning for the City of Imperial Beach is a coordinated regional effort as there are many agencies at the local, state, and federal level that are directly adjacent to and impacted by current and future impacts as well as the City's resiliency planning efforts. To effectively plan to be a resilient City and to promote and protect the vulnerable natural resources bounding the City, regional coordination is essential. As such, during the course of this project, the City would extensively coordinate and collaborate with our partnering agencies which include the Navy, Tijuana River National Estuarine Research Reserve, National Fish and Wildlife Foundation, Port of San Diego, California State Parks, City of

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EasyGrantsID: 73073
National Fish and Wildlife Foundation –
National Coastal Resilience Fund 2021, Full
Proposal
Title: Imperial Beach Community Resilience Plan
Organization: City of Imperial Beach
1133 15th Street, NW Version 1.1
Suite 1100 Washington, DC 20005 Page 5 of 14
I. PERSONNEL $0.00
Staff Name Position Annual Salary Project
Hours
Hourly Rate LOE
(%)
Project Salary % Fringe $ Fringe Total Personnel
Totals $0.00 $0.00 $0.00
II. TRAVEL $0.00
Domestic Airfare – Per Flight
Purpose/Destination Unit Cost Quantity Total Cost
SubTotal $0.00
International Airfare – Per Flight
Purpose/Destination Unit Cost Quantity Total Cost
SubTotal $0.00
Train – Per Ticket
Purpose/Destination Unit Cost Quantity Total Cost
SubTotal $0.00

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EasyGrantsID: 73073
National Fish and Wildlife Foundation –
National Coastal Resilience Fund 2021, Full
Proposal
Title: Imperial Beach Community Resilience Plan
Organization: City of Imperial Beach
1133 15th Street, NW Version 1.1
Suite 1100 Washington, DC 20005 Page 6 of 14
Rental Car – Per Day
Purpose/Destination Days/Duration Unit Cost Quantity Total Cost SubTotal $0.00
Taxis – Per Trip
Purpose/Destination Unit Cost Quantity Total Cost
SubTotal $0.00
Mileage – Per Mile
Purpose/Destination Unit Cost Quantity Total Cost
SubTotal $0.00
Gasoline – Per Gallon
Purpose/Destination Unit Cost Quantity Total Cost
SubTotal $0.00
Per Diem (M&IE) – Per Day
Purpose/Destination Days/Duration Unit Cost Quantity Total Cost SubTotal $0.00

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EasyGrantsID: 73073
National Fish and Wildlife Foundation –
National Coastal Resilience Fund 2021, Full
Proposal
Title: Imperial Beach Community Resilience Plan
Organization: City of Imperial Beach
1133 15th Street, NW Version 1.1
Suite 1100 Washington, DC 20005 Page 7 of 14
Lodging – Per Night
Purpose/Destination Days/Duration Unit Cost Quantity Total Cost SubTotal $0.00
Meals (no M&IE) – Per Meal
Purpose/Destination Days/Duration Unit Cost Quantity Total Cost SubTotal $0.00
III. EQUIPMENT $0.00
Item Name Description Unit Cost Quantity Total Cost
IV. MATERIALS & SUPPLIES $1,500.00
Type Purpose Unit of Measure Unit Cost Quantity Total Cost Marketing Materials Market outreach events Banners, print materials, food for
attendees
$1,500.00 1 $1,500.00
V. CONTRACTUAL SERVICES $248,500.00
Subcontract/Contract – Per Agreement
Contractor Name Description Total Cost
TBD Consultant Team $248,500.00

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EasyGrantsID: 73073
National Fish and Wildlife Foundation –
National Coastal Resilience Fund 2021, Full
Proposal
Title: Imperial Beach Community Resilience Plan
Organization: City of Imperial Beach
1133 15th Street, NW Version 1.1
Suite 1100 Washington, DC 20005 Page 8 of 14
SubTotal $248,500.00
Subgrant – Per Agreement
Subrecipient Description Total Cost
SubTotal $0.00
VI. OTHER DIRECT COSTS $0.00
Type Purpose Unit of Measure Unit Cost Quantity Total Cost VII. TOTAL DIRECT COSTS $250,000.00
VIII. INDIRECT COSTS $0.00
Explanation of Modified Total Direct Cost Base(MTDC) Rate Type NICRA Expiration $MTDC Rate(%) Total Cost IX. TOTAL PROJECT COSTS $250,000.00

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1. Personnel
Personnel -

2. Travel
Domestic Airfare - Per Flight -
International Airfare - Per Flight -
Train - Per Ticket -
Rental Car - Per Day -
Taxis - Per Trip -
Mileage - Per Mile -
Gasoline - Per Gallon -
Per Diem (M&IE) - Per Day -
Lodging - Per Night -
Meals (No M&IE) - Per Meal -

3. Equipment

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4. Materials and Supplies
Materials and Supplies - The marketing materials to facilitate the outreach planned for the project. This would include: banners to market outreach events, food/beverages to provide to attendees, email campaign costs, posters and print materials available at meetings and to promote meetings.

5. Contractual Services
Subcontract/Contract - Per
Agreement -
The City is intending on hiring a consultant team to work on this project. The team will include a coastal engineer and a coastal scientist to facilitate the data collection/review inclusive of the constraints and opportunities analysis as well as development of shoreline adaptation strategies, and methodologies for the monitoring plan and implementation plan; a surveyor to conduct the surveys of the shoreline, bayfront, and estuary; a planner to manage the project and draft the Imperial Beach Community Resilience Plan; and supportive staff. It is also intended that the consultants would be available as needed to aid in outreach, environmental for the project, technical support, and graphic/marketing support.

Subgrant - Per Agreement -

6. Other Direct Costs
Other Direct Costs -

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7. Indirect Costs
Indirect Costs -

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EasyGrantsID: 73073
National Fish and Wildlife Foundation – National Coastal Resilience Fund 2021, Full Proposal Title: Imperial Beach Community Resilience Plan
Organization: City of Imperial Beach
1133 15th Street, NW Version 1.1
Suite 1100 Washington, DC 20005 Page 12 of 14
Matching Contributions
Matching Contribution
Amount:
$250,000.00
Type: In-kind
Status: Intend to Apply
Source: City of Imperial Beach
Source Type: Non-Federal
Description: The City intends on committing staff volunteer time for extensive public outreach/engagement workshops and events, plan/document development, educational outreach, and marketing efforts.

Total Amount of Matching
Contributions:
$250,000.00

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Upload Type File Name Uploaded By Uploaded Date
NCRF Full Proposal
Narrative 2021
NCRF Full Proposal Narrative
FINAL.docx
Openshaw, Meagan 06/23/2021
Photos - Jpeg highTideCorez 12-18-18.jpg Openshaw, Meagan 06/23/2021 Photos - Jpeg kingtide5 1-21-19.jpg Openshaw, Meagan 06/23/2021 Photos - Jpeg kingtide22 1-18-19.jpg Openshaw, Meagan 06/23/2021 Photos - Jpeg 1hightide 11-28-18.jpg Openshaw, Meagan 06/23/2021 Photos - Jpeg Bayshorebikeway Hightide11-25-15.jpg Openshaw, Meagan 06/23/2021 Photos - Jpeg Desconso hightide 12-22-14.JPG Openshaw, Meagan 06/23/2021 Photos - Jpeg Cortez hightide flooding 12-12-15 (1).JPG Openshaw, Meagan 06/23/2021 Statement of
Litigation
Statement+of+Litigation (1).pdf Openshaw, Meagan 06/23/2021 Board of Trustees,
Directors, or
equivalent

OFFICE OF THE MAYOR AND
COUNCILMEMBERS (1).pdf
Openshaw, Meagan 06/23/2021
Applicant Controls
Questionnaire
Applicant Controls and Capabilities
Survey.pdf
Openshaw, Meagan 06/23/2021
Other Documents NFWF Applicant Demographic
Information Form 102521.xlsx
Openshaw, Meagan 10/25/2021
The following uploads do not have the same headers and footers as the previous sections of this document in order to preserve the integrity of the actual files uploaded.

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Full Proposal Project Narrative
Priority Addressed: Select the priority in the Request for Proposals (RFP) that will be addressed by your proposal. Community Capacity Building and Planning

1. Project Context: Specifically describe actions and/or events leading up to this point that prioritize the proposed actions as well as any predictive modeling or threats assessments that have been done at this location. Be specific to the project being proposed.

Imperial Beach’s Mission Statement is “To maintain and enhance Imperial Beach as "Classic Southern California"; a beach-oriented community with a safe, small town, family atmosphere, rich in natural and cultural resources.” We are committed to achieving environmental and economic stability needed to build resiliency and retain the community character and quality of life valued by residents and visitors. The City of Imperial Beach is home to approximately 27,315 people, nestled in San Diego’s South Bay area, is located 14 miles south of San Diego. The City has undergone severe cuts to the 2020/2021 budget, as a result of the ongoing economic recession and the COVID-19 pandemic. 24.7% of residents live below the poverty level and the unemployment rate in 10%, both of which are above the national average.

The previous resilience planning efforts that the City has completed were the Sea Level Rise Vulnerability Assessment that the City completed in 2016 and the subsequent development of the General Plan/Local Coastal Program Update that has not yet been certified. The City of Imperial Beach completed a Sea Level Rise Vulnerability Assessment in 2016 which identified the impacts that the City currently experiences related to hazards such as tidal inundation and flooding that will be further exacerbated in the future due to Sea Level Rise and vulnerabilities and adaptation options unique to each coastal hazard by quantifying physical and economic impacts of various strategies over time. The Coastal Hazards used to conduct this vulnerability assessment were modeled from two primary data sources. USGS CoSMoS and SPAWAR’s study on the Impacts of Sea Level Rise on Coastal Military Installations (2014) showing the impacts of Sea Level Rise on the City within a 100-year period without incorporating any form of adaptation (Figure 4-2. Coastal flooding hazard extents combining USGS CoSMoS 1.0, 3.0 Preliminary, and Department of Defense - SPAWAR). According to the study, significant impacts are projected to start occurring in 2047 with a 1.6 foot increase in Sea Level Rise (Table 1-1. Sea level rise scenarios used in this Study) should the City not implement sea level rise adaptation strategies. While it became apparent from the assessment that Imperial Beach is one of the most vulnerable communities to sea-level rise in California. Imperial Beach already experiences wave and tidal flooding, coastal erosion, and high groundwater during high tides and storm events, as well as identified some adaptation options, Imperial Beach is still at the early phase of understanding and identifying coastal resilience needs for our community.

The subsequent initiation and development of a Local Coastal Program/General Plan (LCP/GP) update was the next effort that the City underwent to create policies that would serve to further adaptation planning and create a resilient City. However, due to constraints related to Coastal Commission comments, City staffing, and budgetary issues, the document has not been able to proceed with certification of the document by the California Coastal Commission. As such, the LCP/GP and subsequently the revised policies have not been formally adopted for the utilization by the City.

The gap that the National Coastal Resilience Fund (NCRF) would seek to bridge is related to the feasibility of adaptation pathways to build resilience in a manner that is specific to the Imperial Beach Community. Even with the efforts taken with the Sea Level Rise Vulnerability Assessment, when attempting to determine feasibility of adaptation projects that can increase resilience in the City’s infrastructure, one of the consistent roadblocks that is difficult to address are the constraints analysis and establishment of a baseline. There is a need for additional data analysis and collection to establish the baseline conditions within the City and to identify shoreline adaptation strategies that incorporate natural infrastructure. One of the primary examples is related to property ownership. Within and surrounding the sensitive areas of Imperial Beach, there are differing agencies that own properties along the beach, estuary, and bayfront. At this time, these areas do not have valid surveys completed, so in the planning process

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it can become quickly apparent that projects that seem to conceptually work such as a living levee or shoreline are actually not feasible due to the proposed project area/location being within another agency’s jurisdiction. Obtaining this invaluable data is the difference between having the ability to propose and implement projects that would create a more resilient City versus maintaining the status quo.

Additionally, there is a need to have a living, working document that incorporates policies that address the vulnerable populations that currently experience impacts related to coastal flooding and sea level rise. The development of the Community Resilience Plan would include an implementation plan, a monitoring plan, and the policy framework needed to allow for the planning and implementation of projects. To understand the best adaptation pathways for the Community, which are imperative to move forward, the City of Imperial Beach must collect data, complete a constraints and opportunities analysis, complete property surveys, conduct outreach and planning coordination to identify needs, establish a clear baseline and develop an adaptation management and monitoring plan/program that encourages nature-based solutions and adequately addresses the needs of the vulnerable populations that are experiencing impacts related to coastal hazards and flooding. Through extensive community engagement, this project would create the framework for the planning and implementation of natural, green infrastructure that would help absorb the impacts of storms and flooding exacerbated by king tide events as well as heavily focus on solutions/policies that create a more equitable community/City. The expected outcome is a long-term policy and implementation framework that addresses current and anticipated sea-level rise impacts while maintaining the integrity of the surrounding natural habitats that affords Imperial Beach the best protection, prioritizes social and ecosystem resilience through habitat conservation and creation, maintains public access and recreational value, and promotes community capacity building. The plan would incorporate solutions to increase resilience and reduce exposure to and from coastal storms and flooding.

The City is surrounded on three sides by wetland, salt marsh and beaches and the longevity of these critical habitats will be determined by the City’s future adaptation choices. The City of Imperial Beach is excited for the opportunity through the National Coastal Resilience Fund to initiate the next round of community-based visioning and planning which would eliminate barriers to adaptation planning for a more Resilient Imperial Beach.

2. Activities: List the main activities that will be employed with distinct headings and elaborate on the methodology and the expected progress within the grant period. Please link all activities to expected outcome(s) of the project and describe how they relate to established coastal resilience plans (management, conservation, recovery, etc.) and priority conservation needs in the specific project location. Please refer to the RFP for specific aspects of a priority application and provide appropriate detail on all methods.

The Imperial Beach Coastal Resilience Project will engage stakeholders and complete extensive data collection to gain a better understanding of the existing constraints, survey the coastal areas to determine ownership, establish a baseline and monitoring program, ensure broad utility of the resilience plan, build capacity to enable planning of future adaptation projects, strategies and other activities, develop a Community Resilience Plan, and identify geographics.

The Imperial Beach Coastal Resilience Project proposed activities are as follows:

Creation of a work plan and outline: City staff and consultant will develop a work plan detailing the structure and organization of the Community Resilience Plan. This step also includes data collection.

This task will involve conducting surveys of the shoreline, bayfront, and estuary (assessing the area and existing shoreline protections); downloading and compiling existing data from the City, stakeholder agencies and other public sources. Some of the information that would be obtained through the data collection would be the completed surveys, topography and bathymetry data, infrastructure and utility data; biological data; parcel data with ownership information and land use designations; coastal hazard data; studies from salt pond restoration projects in the South Bay; hydrology and hydraulic studies of Otay River or storm drain systems; and anecdotal information about community usage and linkages within the Project area.

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Constraints and opportunities analysis: Utilizing the data collected, detailed constraints and opportunities analyses will be conducted to establish the baseline conditions within the City and to identify shoreline adaptation strategies that incorporate natural infrastructure.

Outreach and Planning Coordination: Outreach would be heavily community focused. Utilizing the foundational documents, the City’s Local Coastal Program/General Plan and Sea Level Rise Vulnerability Assessment as well as leveraging the contacts and connections to local CBOs that were existing and created through the Imperial Beach COVID-19 Task Force, workshops would be conducted to ensure that regional and partner agency stakeholders as well as community members are included in the development of the plan. The public outreach events will be innovative and will integrate stakeholder priorities and community values. All marketing materials to advertise the workshops would be available in both in English and Spanish and a translator would be available at all workshops.

Development of a draft Imperial Beach Community Resilience Plan: After the completion of a Sea Level Rise Vulnerability Assessment in 2016, a Local Coastal Program/General Plan Update was initiated. This update noted vulnerabilities to hazards and potential policies related to the creation of a shoreline management and monitoring plan, though a formal implementation plan has not been adopted. The Community Resilience Plan draft would create an adaptation management and monitoring plan/program that encourages nature-based solutions and adequately addresses the needs of the vulnerable populations that are experiencing impacts related to coastal hazards and flooding. The Community Resilience Plan Draft would be developed through completing data collection, a constraints and opportunity analysis, and extensive outreach. The Draft would incorporate policies that would address community concerns and provide the framework for the planning and implementation of alternative shoreline protection from hazards, disasters, and unforeseeable events that could impact coastal access, negatively impact vulnerable populations, and result in the loss of habitat. The intent of the document would be to identify a way to create an intersection between green nature-based solutions to benefit the environment and protect/serve the vulnerable disadvantaged community members with a focus on environmental justice.

Development of a Monitoring Plan: A monitoring plan would be developed as a part of the Community Resilience Plan.

Development of an Implementation Plan: The implementation plan would include strategies to address flooding impacts and encourage nature-based solutions.

Public Review process: The City would commit to conducting three additional workshops to address and implement stakeholder and community comments/changes prior to taking the plan to City Council for adoption.

At all points throughout the process, each iteration of the plan would be publicly available at City Hall and on the City website.

Adoption of a Final Plan: The Imperial Beach Community Resilience Plan would be considered for adoption by the City Council.

The Imperial Beach Coastal Resilience Project proposed tasks which will be inclusive of the activities are:
• Project management and grant administration
• Creation of workplan and outline
• Existing conditions assessment
• Stakeholder, Community Outreach/Engagement, Planning Coordination • Develop Draft Imperial Beach Community Resilience Plan (Inclusive of Monitoring and Implementation Plans)

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• Agency/Public Review
• Final Plan - Local Agency Approval
The resulting plan will guide the City in risk management and mitigation while enhancing surrounding habitats by balancing core community needs with the ecological principles and processes that afford Imperial Beach the best protection over time. Key partners include Imperial Beach residents, Port of San Diego, Tijuana River National Estuarine Research Reserve, US Fish & Wildlife Service, and Scripps Center for Climate Change Impacts and Adaptation.

3. Outcome(s): Elaborate on the outcome(s) anticipated for both the target coastal community and the targeted wildlife/habitat as a result of the project if funded. Outcomes should be specific and measurable and should reference how they align with established resilience plans where applicable (provide links to plans when possible). Provide a bulleted list of annual milestones toward progress to outcomes and/or implementation table is required.

In the short term, the project would develop resilient strategies along the shoreline, San Diego Bayfront, Otay River, and Tijuana Estuary. Opportunities to collaborate for the construction and implementation of natural infrastructure to address coastal flooding inundation would be identified. The final deliverable of this project would be the adoption of an Imperial Beach Community Resilience Plan. In the long term, the Community Resilience Plan would be the framework that would lead to future funding opportunities for the planning and implementation of nature based resilient adaptation measures to address flooding inundation and hazards in an equitable manner.

The Imperial Beach Coastal Resilience Project anticipated outcomes are as follows:
• Engage and involve key partners, community members, and stakeholders (local government and community leaders, citizen, groups, federal, state, territorial, or tribal governments or affiliates, emergency management entities, and/or natural resource agencies) throughout the planning process to ensure broad utility of the resulting resilience plan
• Map and identify ownership of coastal areas
• Collect baseline data regarding the City’s “Area of Potential ESHA” • Adaptation strategies prepared and identified that encourage nature-based solutions and adequately address the needs of the vulnerable populations. The strategies will be dependent on the ongoing monitoring, most recent science, funding, and community input. The City would work with UCSD/Scripps and other agencies to develop appropriate strategies and pathways • Develop a monitoring plan
• Development of an implementation plan
• Imperial Beach Community Resilience Plan would be considered for adoption by the City Council

4. Stakeholder Engagement: Describe the community(ies) where the project will take place, who will benefit from the project, and how they were or will be engaged in project development and implementation. Provide demographic information on the community(ies), including but not limited to age, race and ethnicity, poverty rates. Describe key partners or stakeholders that will be engaged in the project.

The Imperial Beach Coastal Resilience Project will engage the following stakeholders:
• Community Members
• City Council
• Coastal landowners
• Business owners affected/potentially affected in coastal areas. • Community leaders
• Emergency management entities
• Local natural resources agencies

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5. Project Team: List key individuals and describe their qualifications relevant for project implementation. • Imperial Beach City Staff
o Meagan Openshaw, Associate Planner
o Tyler Foltz, Community Development Director
• City Manager, Andy Hall
• City Council

6. Tracking Metrics (Optional): If your project has metrics that are not tracked or explained in the metrics notes section in EasyGrants or a monitoring plan upload, then please describe them here.

7. Other (Optional): Provide any further information important for the review of this proposal (i.e. other benefits to the project such as water quality improvements, public access, recreational value, etc.).

8. Representative Project Photos: Via the Uploads section of the proposal, please include 1-3 photos of the project location or activities. For each uploaded photo, provide a photo credit and brief description below. Example — Photo 1: John Smith, NFWF. Photo of the current eroded area to be addressed by plantings.

Photo 1: Chris Helmer, City of Imperial Beach, Cortez Avenue Flooding Photo 2: Chris Helmer, City of Imperial Beach, Descanso Flooding During High Tide Photo 3: Chris Helmer, City of Imperial Beach, Bayshore Bikeway Flooding During High Tide Photo 4: Chris Helmer, City of Imperial Beach, Shoreline During High Tide Photo 5: Chris Helmer, City of Imperial Beach, Flooding During King Tide Photo 6: Chris Helmer, City of Imperial Beach, Flooding During King Tide Photo 7: Chris Helmer, City of Imperial Beach, Cortez Avenue Flooding During King Tide

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ATTACHMENT 2
T:\Community Development\Grants\National Coastal Resilience Grant\NCRF RFP_RFQ\Attachment 2 - Professional Services Ageement.docx

IMPERIAL BEACH COMMUNITY RESILIENCE PLAN
This Agreement entered into this ____ day of MONTH, YEAR, by and between the CITY OF IMPERIAL BEACH (hereinafter referred to as "CITY"), and CONSULTANT (hereinafter referred to as "CONSULTANT") (collectively “PARTIES”).

RECITALS
WHEREAS, the City was awarded a National Coastal Resilience grant in the amount of $250,000 to fund the development of the Imperial Beach Community Resilience Plan Project; and WHEREAS, CONSULTANT has represented that the CONSULTANT possesses the necessary qualifications to provide such services; and
WHEREAS, CITY, on DATE adopted Resolution No. 2023-XX authorizing the City Manager to enter into a professional services agreement to have CONSULTANT provide the services as hereinafter set forth.

NOW, THEREFORE, IT IS MUTUALLY AGREED THAT CITY DOES HEREBY RETAIN CONSULTANT ON THE FOLLOWING TERMS AND CONDITIONS:

Section 1. EMPLOYMENT OF CONSULTANT.

CITY hereby agrees to engage CONSULTANT and CONSULTANT hereby agrees to perform the services hereinafter set forth, in accordance with all terms and conditions contained herein. CONSULTANT represents that all professional services required hereunder will be performed directly by CONSULTANT, or under direct supervision of CONSULTANT.

Section 2. SCOPE OF SERVICES AND COMPENSATION.

A. CONSULTANT shall provide services as described in Exhibit "A" entitled "NCRF Submitted Grant Application,” attached hereto and made a part hereof.

B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.

C. CONSULTANT will, in a professional manner, furnish all labor and all personnel; all supplies, materials, equipment, printing, vehicles, transportation, office space, and facilities; all testing, analyses, and calculations; and all other means, except as otherwise expressly specified to be furnished by CITY, that are necessary or proper to complete the work and provide the required professional services.

EXHIBIT B
City of Imperial Beach

AGREEMENT FOR PROFESSIONAL SERVICES

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Sample PSA Contract - 2 - DATE
T:\Community Development\Grants\National Coastal Resilience Grant\NCRF RFP_RFQ\Attachment 2 - Professional Services Ageement.docx
D. CONSULTANT shall be compensated for work completed, not to exceed $AMOUNT for basic services rendered under this Section 2, as more particularly described in Exhibit A.

CONSULTANT shall be compensated for additional services only upon prior written approval of CITY.

E. CONSULTANT shall submit monthly statements for basic and additional services rendered in accordance with this Agreement. Payments to CONSULTANT will be made by CITY within thirty (30) days of receipt of invoice. CITY agrees that the CONSULTANT’s billings are correct unless CITY, within ten (10) days from the date of receipt of such billing, notifies CONSULTANT in writing of alleged inaccuracies, discrepancies, or errors in billing. In the event CITY disputes part or all of an invoice, CITY shall pay the undisputed portion of the invoice within the above mentioned thirty days.

Section 3. PROJECT COORDINATION AND SUPERVISION.

The Community Development Director, Tyler Foltz, is hereby designated as the PROJECT COORDINATOR for CITY/AGENCY and will monitor the progress and execution of this Agreement.

Section 4. LENGTH OF CONTRACT.

The contract between CONSULTANT and CITY will be terminated upon completion of the work as set forth in Section 2 above or in accordance with Section 16 below.

Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any professional services performed by CONSULTANT in advance of the said date of authorization shall be considered as having been done at CONSULTANT'S own risk and as a volunteer unless said professional services are so authorized.

Any delay occasioned by causes beyond the control of CONSULTANT may be reason for the granting of extension of time for the completion of the aforesaid services. When such delay occurs, CONSULTANT shall immediately notify the PROJECT COORDINATOR in writing of the cause and the extent of the delay, whereupon the PROJECT COORDINATOR shall ascertain the facts and the extent of the delay and determine whether an extension of time for the completion of the professional services is justified by the circumstances.

Section 5. CHANGES.

If changes in the work seem merited by CITY or CONSULTANT, and informal consultations with the other party indicate that a change is warranted, it shall be processed by CITY in the following manner: a letter outlining the changes shall be forwarded to CITY by CONSULTANT with a statement of estimated changes in fee or time schedule. An amendment to the Agreement shall be prepared by CITY and executed by both parties before performance of such services or CITY will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

Section 6. OWNERSHIP OF DOCUMENTS.

All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement shall be considered the property of CITY.

CONSULTANT may retain such copies of said documents and materials as desired but shall

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Sample PSA Contract - 3 - DATE
T:\Community Development\Grants\National Coastal Resilience Grant\NCRF RFP_RFQ\Attachment 2 - Professional Services Ageement.docx
deliver all original materials to CITY.

Section 7. AUDIT OF RECORDS.

7.1. At any time during normal business hours and as often as may be deemed necessary, the CONSULTANT shall make available to a representative of CITY for examination all of its records with respect to all matters covered by this Agreement and shall permit CITY to audit, examine and/or reproduce such records. CONSULTANT shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.

7.2. The CONSULTANT shall include the CITY's right under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.

Section 8. PUBLICATION OF DOCUMENTS.

Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement shall be released by CONSULTANT to any other person or agency without CITY’s prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, shall be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. After project completion, CONSULTANT may list the project and the general details in its promotional materials.

Section 9. COVENANT AGAINST CONTINGENT FEES.

CONSULTANT declares that it has not employed or retained any company or person, other than a bona fide employee working for CONSULTANT, to solicit or secure this Agreement, that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of the Agreement. For breach of violation of this warranty, CITY shall have the right to annul this Agreement without liability, or, at its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

Section 10. NO ASSIGNMENTS.

Neither any part nor all of this Agreement may be assigned or subcontracted, except as otherwise specifically provided herein, or to which CITY, in its sole discretion, consents to in advance thereof in writing. Any assignment or subcontracting in violation of this provision shall be void.

Section 11. INDEPENDENT CONTRACTOR.

At all times during the term of this Agreement, CONSULTANT and any subcontractors employed by CONSULTANT shall be an independent contractor and shall not be an employee of the CITY. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT’S services rendered pursuant to this Agreement. However, CITY shall not have the right to control the means by which CONSULTANT accomplishes its services. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT or sub consultant as to the details of doing the work or to exercise a measure of control over the work

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Sample PSA Contract - 4 - DATE
T:\Community Development\Grants\National Coastal Resilience Grant\NCRF RFP_RFQ\Attachment 2 - Professional Services Ageement.docx
means that CONSULTANT shall follow the direction of the CITY as to end results of the work only.

Neither CONSULTANT nor CONSULTANT’s employees shall in any event be entitled to any benefits to which CITY employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, CONSULTANT being solely responsible for all such matters, as well as compliance with social security and income tax withholding and all other regulations and laws governing such matters.

Section 12. LICENSES, PERMITS, ETC.

CONSULTANT represents and declares to CITY that it has all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession.

CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, or approval which is legally required for CONSULTANT to practice its profession.

Section 13. INSURANCE.

13.1. CONSULTANT shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONSULTANT, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” unless otherwise approved in writing by the CITY’s Risk Manager.

13.2. CONSULTANT’s liabilities, including but not limited to CONSULTANT’s indemnity obligations, under this AGREEMENT, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the CITY is entitled to thirty (30) days prior written notice of cancellation or non-renewal of the policy or policies, or ten (10) days prior written notice for cancellation due to non-payment of premium. Maintenance of specified insurance coverage is a material element of this Agreement.

13.3. Types and Amounts Required. CONSULTANT shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:

13.3.1. Commercial General Liability (CGL). If checked
the CONSULTANT shall maintain CGL Insurance written on an ISO Occurrence form or equivalent providing coverage at least as broad which shall cover liability arising from any and all personal injury or property damage in the amount of $1,000,000.00 per occurrence and subject to an annual aggregate of $2,000,000.00. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.

13.3.2. Commercial Automobile Liability. If checked the CONSULTANT shall maintain Commercial Automobile Liability Insurance for all of the

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Sample PSA Contract - 5 - DATE
T:\Community Development\Grants\National Coastal Resilience Grant\NCRF RFP_RFQ\Attachment 2 - Professional Services Ageement.docx
CONSULTANT's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of $1,000,000.00 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).

13.3.3. Workers' Compensation. If checked the
CONSULTANT shall maintain Worker’s Compensation insurance for all of the CONSULTANT's employees who are subject to this Agreement and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000.00 employers' liability coverage. The CONSULTANT shall provide an endorsement that the insurer waives the right of subrogation against the CITY and its respective elected officials, officers, employees, agents and representatives.

13.3.4. Professional Liability. If checked the
CONSULTANT shall also maintain Professional Liability (errors and omissions) coverage with a limit of $1,000,000 per claim and $2,000,000 annual aggregate. The CONSULTANT shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this AGREEMENT whichever occurs last. The CONSULTANT agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the CITY's exposure to loss. All defense costs shall be outside the limits of the policy.

13.4. Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the CONSULTANT and must be declared to and approved by the CITY. At the option of the CITY, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers, or (2) the CONSULTANT shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

13.5. Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:

13.5.1. The CITY, its officers, officials, employees, and representatives shall be named as additional insureds. The CITY's additional insured status must be reflected on additional insured endorsement form which shall be submitted to the CITY.

13.5.2. The policies are primary and non-contributory to any insurance that may be carried by the CITY, as reflected in an endorsement which shall be submitted to the CITY.

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13.6. Verification of Coverage. CONSULTANT shall furnish the CITY with original certificates and amendatory endorsements effecting coverage required by this Section 11. The endorsement should be on forms provided by the CITY or on other than the CITY’s forms provided those endorsements conform to CITY requirements. All certificates and endorsements are to be received and approved by the CITY before work commences. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

13.7. Subcontractor Coverage. CONSULTANT shall also require each of its subcontractors to maintain insurance coverage that meets all the requirements of this Agreement.

13.8. City Options. CONSULTANT agrees that if it does not keep the aforesaid insurance in full force and effect, CITY may either (1) immediately terminate this Agreement, or (2) take out the necessary insurance and pay, at CONSULTANT’s expense, the premium thereon.

CONSULTANT shall assume liability for the wrongful or negligent acts, errors and omissions of its officers, agents and employees and subcontractors in regard to any functions or activity carried out by them on behalf of CITY pursuant to the terms of this Agreement.

Section 14. CONSULTANT NOT AN AGENT.

Except as CITY may specify in writing, CONSULTANT shall have no authority, expressed or implied, to act on behalf of CITY in any capacity whatsoever as an agent. CONSULTANT shall have no authority, expressed or implied, pursuant to this Agreement to bind CITY to any obligation whatsoever.

Section 15. INDEMNITY.

To the fullest extent permitted by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY, and their respective officers, officials, agents and employees from any and all claims, demands, costs or liability that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT, its employees, agents, and subcontractors in the performance of services under this AGREEMENT. CONSULTANT’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the active or sole negligence or willful misconduct by the CITY, the AGENCY, or their respective elected officials, officers, agents, and employees. CONSULTANT's indemnification obligations shall not be limited by the insurance provisions of this AGREEMENT. The PARTIES expressly agree that any payment, attorney's fees, costs or expense CITY incurs or makes to or on behalf of an injured employee under the CITY's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this AGREEMENT.

Section 16. TERMINATION.

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CITY may terminate this Agreement at any time by giving ten (10) days' written notice to CONSULTANT of such termination and specifying the effective date thereof at least ten (10) days before the effective date of such termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT shall, at the option of CITY, become the property of CITY. If this Agreement is terminated by CITY as provided herein, CONSULTANT will be paid an amount which bears the same ratio to the total compensation as the services actually performed would bear to the total services of CONSULTANT covered by this Agreement, less payments of compensation previously made.

Should CONSULTANT be in default of any covenant or condition hereof, CITY may immediately terminate this AGREEMENT for cause if CONSULTANT fails to cure the default within ten (10) calendar days of receiving written notice of the default.

Section 17. NON-DISCRIMINATION.

CONSULTANT shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin, nor shall CONSULTANT discriminate against any qualified individual with a disability. CONSULTANT will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex or national origin and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. CONSULTANT agrees to post in conspicuous places available to employees and applicants for employment any notices provided by CITY setting forth the provisions of this non-discrimination clause.

Section 18. GENERAL CONDITIONS.

CONSULTANT shall provide no services for any private client within the corporate boundaries of CITY during the period that this Agreement is in effect, nor shall CONSULTANT, without, previous written permission from the PROJECT COORDINATOR, review any plan, map or other work which to the best of CONSULTANTS knowledge has been submitted by a private client for which the CONSULTANT has performed work within the previous 12 months or anticipates performing work in the succeeding 12 months. CONSULTANT shall immediately notify the PROJECT COORDINATOR in writing whenever CONSULTANT has reason to believe that aforementioned circumstance exists. CONSULTANT knows of no interests where it holds nor of any relationship it has or may have that would constitute a conflict of CONSULTANT performing the duties set forth in this Agreement solely in the best interest of CITY.

Section 19. OFFICE SPACE AND CLERICAL SUPPORT.

Consultant shall provide its own office space and clerical support at its sole cost and expense.

Section 20. SUBCONTRACTORS.

20.1. The CONSULTANT’s hiring or retaining of third parties (i.e. subcontractors) to perform services related to this Agreement is subject to prior approval by the CITY.

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20.2. All contracts entered into between the CONSULTANT and its subcontractor shall also provide that each subcontractor shall obtain insurance policies which shall be kept in full force and effect during any and all work related to this Agreement and for the duration of this Agreement. The CONSULTANT shall require the subcontractor to obtain all policies described in Section 13 above in the amounts required by the CITY, which shall not be greater than the amounts required of the CONSULTANT.

20.3. In any dispute between the CONSULTANT and its subcontractor, the CITY/AGENCY shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The CONSULTANT agrees to defend and indemnify the CITY as described in Section 15 of this Agreement should the CITY be made a party to any judicial or administrative proceeding to resolve any such dispute.

Section 21. CONFIDENTIAL RELATIONSHIP.

CITY may from time to time communicate to CONSULTANT certain information to enable Consultant to effectively perform the services. CONSULTANT shall treat all such information as confidential, whether or not so identified, and shall not disclose any part thereof without the prior written consent of CITY. CONSULTANT shall limit the use and circulation of such information, even within its own organization, to the extent necessary to perform the services. The foregoing obligation of this Section 21, however, shall not apply to any part of the information that (i) has been disclosed in publicly available sources of information (ii) is, through no fault of CONSULTANT, hereafter disclosed in publicly available sources of information; (iii) is now in the possession of CONSULTANT without any obligation of confidentiality; or (iv) has been or is hereafter rightfully disclosed to CONSULTANT by a third party, but only to the extent that the use or disclosure thereof has been or is rightfully authorized by that third party.

CONSULTANT shall not disclose any reports, recommendations, conclusions or other results of the services or the existence of the subject matter of this contract without the prior written consent of CITY. In its performance hereunder, CONSULTANT shall comply with all legal obligations it may now or hereafter have respecting the information or other property of any other person, firm or corporation.

Section 22. MEDIATION.

In the event of a dispute between CITY and CONSULTANT concerning the terms of this Agreement or its performance, the parties may, but are not required to, agree to submit such dispute to mediation. If the Parties agree to mediation, CITY and CONSULTANT agree to cooperate in good faith to promptly select a mediator, to schedule a mediation session, and to attempt to settle the claim or dispute through mediation.

Section 23. NOTICES.

All communications to either party by the other party shall be deemed made when received by such party at its respective name and address, as follows:

CITY CONSULTANT
Tyler Foltz NAME
Community Development Director ADDRESS
City of Imperial Beach
825 Imperial Beach Blvd.

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Imperial Beach CA 91932
Any such written communications by mail shall be conclusively deemed to have been received by the addressee five days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above.

Section 24. CALIFORNIA LAW; VENUE.

This Agreement and its performance shall be governed, interpreted, construed, and regulated by the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California. CONSULTANT hereby waives any and all rights it might have pursuant to California Code of Civil Procedure § 394.

Section 25. ENTIRE AGREEMENT.

This Agreement, and its Attachments and Exhibits, set forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. The following attachments are a part of this Agreement: Proposal dated January 25, 2023. No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the PARTIES, their officers, agents, or employees shall be valid unless agreed to in writing by both PARTIES.

Section 26. SEVERABILITY.

If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion shall be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement shall continue in full force and effect.

Section 27. TIME IS OF ESSENCE.

Time is of the essence for each and every provision of this agreement that states a time for performance and for every deadline imposed by the PROJECT COORDINATOR.

Section 28. COMPLIANCE WITH LAW.

CONSULTANT shall comply with applicable laws in effect at the time the services are performed hereunder which, to the best of its knowledge, information and belief, apply to its obligations under this Agreement.

Section 29. STATEMENT OF EXPERIENCE.

By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private owners, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

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Section 30. CONFLICTS OF INTEREST AND POLITICAL REFORM ACT OBLIGATIONS.

During the term of this Agreement CONSULTANT shall not act as consultant or perform services of any kind for any person or entity whose interests conflict in any way with those of the CITY. CONSULTANT shall at all times comply with the terms of the Political Reform Act and the local conflict of interest ordinance. CONSULTANT shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the CITY in which the CONSULTANT has a financial interest as defined in Government Code Section 87103.

CONSULTANT represents that it has no knowledge of any financial interests which would require it to disqualify itself from any matter on which it might perform services for the Agency.

CONSULTANT shall comply with all of the reporting requirements of the Political Reform Act and local ordinance. Specifically, CONSULTANT shall file Statements of Economic Interest with the City Clerk of the CITY in a timely manner on forms which CONSULTANT shall obtain from the City Clerk.

Section 31. RESPONSIBILITY FOR EQUIPMENT.

CITY shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by CONSULTANT or any of CONSULTANT’s employees or subcontractors, even if such equipment has been furnished, rented, or loaned to CONSULTANT by CITY. The acceptance or use of any such equipment by CONSULTANT, CONSULTANT’s employees, or subcontractors shall be construed to mean that CONSULTANT accepts full responsibility for and agrees to exonerate, indemnify and hold harmless CITY from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.

Section 32. NO WAIVER.

No failure of either the CITY or the CONSULTANT to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.

Section 33. DRAFTING AMBIGUITIES.

The PARTIES agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.

Section 34. CONFLICTS BETWEEN TERMS.

If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other

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immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.

Section 35. EXHIBITS INCORPORATED.

Exhibit “A” is incorporated into the Agreement by this reference.

Section 36. SIGNING AUTHORITY.

The representative for each Party signing on behalf of a corporation, partnership, joint venture or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or PARTIES hereto harmless if it is later determined that such authority does not exist.

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IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF IMPERIAL BEACH: CONSULTANT:

A municipal corporation NAME

Andy Hall, City Manager NAME
APPROVED AS TO FORM: APPROVED AS TO CONTENT:

Jennifer M. Lyon, City Attorney Tyler Foltz, Community Development Director

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ATTACHMENT 2
T:\Community Development\Grants\National Coastal Resilience Grant\NCRF RFP_RFQ\Attachment 2 - Professional Services Ageement.docx
EXHIBIT "A"
[Proposal and Scope of Services]

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CONSULTANT CONFLICT OF INTEREST QUESTIONNAIRE
The City of Imperial Beach Conflict of Interest Code requires consultants who make or participate in the making of governmental decisions to disclose their personal assets that might be materially affected by their official actions. Such consultants are required to file a Statement of Economic Interests within 30 days of beginning their duties under the terms of a contract services agreement with the City, on an annual basis thereafter during the term of the contract, and within 30 days of completion of services.

Your answers on the following questionnaire will help to determine whether a consultant's scope of duties includes the making or participating in the making of governmental decisions which may foreseeably have a material effect on the consultant's own financial interests. Such consultants' statements of economic interests may also provide information to help you determine whether a particular consultant should be disqualified from taking certain actions to avoid a conflict of interest.

The following questionnaire should be completed for every individual assigned to provide consulting services by the company identified below.

Consultant Name
Company Name
Project Description
Term of Service Ends
Administering Dept

SIGNED DATE
A. Will the consultant assist in making governmental decisions relating to:

1. Approval of a rate, rule or regulation? Yes No

2. Adoption or enforcement of a law? Yes No

3. Issuance, denial, suspension or revocation of any permit, license, application, certificate, approval, order, or similar authorization or entitlement?
Yes No

4. Recommendation to the agency to enter into, modify, or renew a contract? Yes No

5. Granting agency approval of a contract to which the agency is a party, or to the specifications for such a contract? Yes No

6. Granting agency approval to a plan, design, report, study, or similar item? Yes No

7. Adoption or approval of policies, standards, or guidelines for the agency, or for any subdivision thereof? Yes No
B. Will the consultant serve in a staff capacity with the agency and in that capacity perform the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the City's Conflict of Interest Code?
Yes No
C. Will the consultant manage public investments? Yes No Begins
Community Development Department
EXHIBIT "C"

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CITY MANAGER DETERMINATION REGARDING

CONSULTANT FILING CONFLICT OF INTEREST STATEMENT
Pursuant to the duly adopted City of Imperial Beach Conflict of Interest Code, this document shall serve as the written determination regarding the following consultant, the retention of whose services are under consideration by the City of Imperial Beach:

Name of Consultant
Company Name
Services to be Rendered
Based upon review of the attached Consultant Conflict of Interest Questionnaire, it is hereby determined that:

This consultant's duties are limited in scope and thus will not be required to fully comply with the disclosure requirements in the City's Conflict of Interest Code.

This consultant's duties are significant in scope and thus will be required to comply with the disclosure requirements in the City's Conflict of Interest Code.

A Statement of Economic Interests shall be filed with the City Clerk's Department no later than 30 days after the City Council's approval of the contract services agreement.

The consultant's Statement of Economic Interests shall disclose all financial interests within the following disclosure categories, as delineated in the City's Conflict of Interest Code:

Signed:

Andy Hall, AICP Date
City Manager

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→ The Power of Commitment
Submission date: February 27, 2023
Business name: GHD Inc.

Primary contact: Brian Leslie
Project Manager
2305 Historic Decatur Road, Suite 102, San Diego, CA 92106 [email protected]
858.244.6977
Imperial Beach Community Resilience Plan
City of Imperial Beach, Community Development Department I. Submission Cover
Attachment 3

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→ The Power of Commitment
II. Table of
Contents

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II. Table of Contents
© GHD 2023
This document is and shall remain the property of GHD. The document may only be used for the purpose for which it was commissioned and in accordance with the Terms of Engagement for the commission.

Unauthorized use of this document in any form whatsoever is prohibited.

I. Submission Cover
II. Table of Contents 1
III. Cover Letter 2
IV. Qualifications and Experience 4
About GHD 4
Relevant Experience 5
Project Understanding 18
V. Project Personnel 24
GHD Team 24
Subconsultants 25
Brief Biographies and Resumes 26
VI. Insurance and Other Information 45
GHDPage 244 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 1 → The Power of Commitment
III. Cover Letter

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February 27, 2023
Meagan Openshaw
Senior Planner
City of Imperial Beach
825 Imperial Beach Blvd.

Imperial Beach, CA 91932
Proposal for the Development of the Imperial Beach Community Resilience Plan Dear Ms. Openshaw:

Imperial Beach’s unique low-lying geography and physical setting (i.e. being surrounded on three sides by water) are critical to understanding its coastal resiliency challenges and opportunities. The City of Imperial Beach’s (City) most important natural attributes are its beaches and open spaces, which are highly valued by residents and visitors, and are vital to the City’s economy.

However, the City currently experiences coastal flooding in these valuable areas of the community. Seacoast Drive, 7th Street, and Grove Avenue all struggle to drain water during periods of coincident high tides, heavy rains, or big surf. Projected sea level rise threatens to exacerbate coastal flooding over time and has the potential to overwhelm large areas of the City should appropriate measures not be taken.

The uncertainty surrounding the timing and impact of this climateinduced hazard looms in the background at a time when the City is in a renaissance. With an influx of new development and a community visioning process underway, this is the perfect opportunity to advance the Resilient Imperial Beach project by identifying, planning, and implementing coastal adaptation strategies.

Proactively addressing future coastal impacts will protect the community and the environment, inform a blueprint for infrastructure investment, and reduce the uncertainty around development and investment thereby leading to long-term economic sustainability.

The City has already taken great steps to address these vulnerabilities though the preparation of a sea level rise vulnerability assessment and most recently through the development of a novel, coastal resiliency project on the bayside called the Bayshore Bikeway Resiliency Project (BBRP). Development of this Community Resiliency Plan (Plan) is a clear next step to provide a holistic framework to plan, monitor, and implement sea level rise adaptation strategies that will protect the entire community from projected future flooding. The Plan will provide the City with an actionable framework and guidance to address coastal flooding and the protection of vulnerable communities and infrastructure. However, we envision the Plan as having the potential to do so much more. First, we see the Plan as informing policies and actions for the Local Coastal Program Work Plan. Second, as the City embarks on a community-wide visioning process, the Plan can help to guide that effort, aligning adaptation pathways with community vision.

We are excited to help the City bring this Plan to life. GHD’s Team is comprised of experts in coastal resiliency planning with unique experience in project delivery and implementation. Our experience in constructing and actively monitoring pilot, nature-based adaptation projects brings unique practical experience and lessons learned that will benefit development of an actionable plan. We also bring recent experience in successfully working with the City in the development of the BBRP. Our team is comprised of the same firms that helped deliver the first phase of that project and have decades of experience working in California and San Diego County on coastal and planning efforts. This experience gives us a great understanding of the environmental, social, and political issues in the City and region. This knowledge and experience will help tremendously in the public outreach, stakeholder engagement, and development of the Plan. 2305 Historic Decatur Road, Suite 102
San Diego, CA 92106
www.ghd.com
III. Cover Letter
GHDPage 246 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 3 Jeremy Svehla, PE
Project Principal
GHD Authorized Representative
707.267.2246 [email protected]
cc: Brian Leslie, Project Manager; Dennis Larson, Project Coordinator The GHD Team will be co-led by Brian Leslie,
Project Manager and Technical Lead and Dennis
Larson, Project Coordinator with Nexus Planning
& Research. Brian and Dennis’ offices are both
located in the City of San Diego, which are no more
than 30 minutes from the City. Dennis’ availability,
knowledge of Imperial Beach and experience with
policy development in the coastal zone make him
a logical choice to coordinate all project activities
and to serve as your point of contact. With Dennis
in this role, the City can expect the same great
response time to your requests as was experienced
during Phase 1 of the BBRP Project. Brian will guide
the team of technical specialists in the constraints
and opportunities analysis (including adaptation
concept development) and development of the implementation and monitoring plans. Dennis and Brian bring a combined 40 years of experience in the public and private sectors in the field of coastal science/ engineering and planning and have been collaborating on project development and implementation over the last five years. Brian and Dennis have successfully applied this project collaboration format for the BBRP’s feasibility study and conceptual designs.

We acknowledge the City’s Professional Services Agreement with minor exceptions that we would like to discuss at the appropriate time. We are currently working under the City’s PSA on the BBRP Project, so we are confident we can negotiate agreeable terms.

We are excited to help the City take this next step towards City-wide coastal resiliency. On behalf of our team, we thank you for your consideration of our proposal and invite you to reach out to Dennis, Brian, or myself with questions.

Regards,
Requested Information
Firm and Type
of Services,
Proposed
Percentage
Allocated;
Identification
of Team
Members
Prime:

GHD Inc.: Engineering, 56%
Subconsultants:

Nexus Planning & Research: Project
Coordination, Outreach, Community
Resiliency Plan, 22%
Aguirre & Associates: Baseline Survey, 12%
Citythinkers: Outreach, 8%
BVB Consulting: Outreach, 0.5%
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IV. Qualifications
and
Experience

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About GHD
GHD is one of the world’s leading professional
services companies with more than 11,000
employees worldwide and 425+ employees in
California, of which 140+
are based in Southern
California. Additionally,
GHD has 16 offices
across California and
130+ offices in North
America. We provide
engineering, environmental, advisory, digital, and
construction services to help our clients create
lasting community benefit.

Operating in the global markets of water, energy and
resources, environment, property and buildings,
and transportation, we deliver projects with high
standards of safety, quality, and ethics across the
entire project life cycle—from planning to designing,
sustaining, enhancing, and retiring assets. Driven
by a culture of service excellence and supported
by our connected global network, we partner with
our clients and sustain relationships to achieve
innovative outcomes across services, markets,
and geographies.

Why the GHD Team?
Local Proximity - GHD, and our key
subconsultants are located in close
proximity to the City, less than 20 miles.

This allows for the efficient coordination
and robust project communication that
drives successful projects.

Local Experts Known to the City - We
are proposing to use the same team that
successfully implemented the first OPC
Prop 68 grant for the City’s BBRP.This
includes our proposed Project Manager,
Brian Leslie and team members: Jeremy
Svehla, Braden Froble, and Aaron Holloway
from GHD, as well as Dennis Larson from
Nexus Planning & Research and Diego
Velasco, AICP from Citythinkers.

Local Knowledge - Based on our team’s
recent experience in successfully working
with the City in the development of the
BBRP and decades of experience working
in the local region, GHD’s Team offers a
strong understanding of the environmental,
social, and political issues in the
City and region.

GHD California
425+
GHD Americas
5,000+
GHD Global
11,000+
IV. Qualifications and Experience
GHDPage 249 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 6 Steering Committee and Local Coastal Program
Update (Dennis represented the Port of San Diego)
have given our team an intimate understanding
of the City of Imperial Beach community’s
vision and concerns.

Collectively, we have demonstrated competency
in climate change resiliency and adaptation
planning processes with a strong understanding of
equity issues, deep experience with the scenario
planning approach, and are highly skilled at
communicating complex science concepts in a
public presentation context.

Relevant Experience
Our multidisciplinary approach and expertise
working with private development, local agencies,
and state agencies throughout California, affords
us the experience and knowledge to apply climate
vulnerability and adaptation concepts into concise
goals, objectives, and policies. Our team’s innovative
approaches consider regulatory requirements, the
City’s mission, and community need.

Our team of trained, experienced professionals
have worked with government entities throughout
California and the nation for over 20 years. Our
core team has been working with the City of
Imperial Beach providing planning, outreach,
and engineering services since 2020 as part
of the BBRP. Previous experience gained from
the Tijuana Estuary Sediment Fate and Transport
Science Study (managed by our proposed Project
Manager, Brian Leslie), the Port Master Plan Update,
San Diego Ocean Planning Partnership, and Sea
Level Rise Vulnerability Assessment and Coastal
Resiliency Report (managed by our proposed
Project Coordinator, Dennis Larson), in addition to
representation on the Imperial Beach Sea Level Rise
City of Imperial Beach
San Diego Unified Port District
City of San Diego
City of Encinitas
City of Carlsbad
City of Del Mar
City of Oceanside
County of San Diego
City of Morro Bay
City of Seal Beach
California State Lands Commission
City of El Granada
City or Eureka
City of Pacifica
City of Little River
City of Pismo Beach
City of Avalon
City of Mission Viejo
City of Dana Point
City of San Clemente
City of Loleta
Orange County
Santa Clara County
Pillar Point Harbor
City of Laguna Beach
City of Half Moon Bay
City of Irvine
City of Anaheim
City of Costa Mesa
City of Foster City
City of Rancho Cucamonga
City of Vernon
City of Stanton
City of Portola Valley
City of San Anselmo
City of Hillsborough
In the past five years, the GHD team has successfully provided similar services, including climate adapatation planning and policy development for 36+ clients across California:

GHDPage 250 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 7 Featured Project
Descriptions
The following projects show the
range of our team’s expertise in
planning and implementing climate
and coastal resilience projects
in California.

For each featured project
description, we include the
following icons (shown right) to
highlight proficiency/experience
in areas listed in the RFP/Q
evaluation criteria.

Relevancy
Project management skills
Communication skills
(City and stakeholder
engagement)
Proposed methods
and overall strategic
plan to accomplish the
work in a timely and
competent manner,
while demonstrating the
ability to be adaptive and
dynamic throughout the
process
Knowledge and
understanding of the local,
social, economic, and
political environment
Relevancy
Reference checks,
financial stability of the
principal consultant and/
or a consultant team
Demonstrated
competency in the
climate change and
resiliency/adaptation
planning process/equity
Familiarity with the
scenario planning
approach; skilled at
communicating complex
science concepts in
a public presentation
context
Technical report writing
GHDPage 251 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 8 Relevance
Description
The Bayshore Bikeway is a
heavily used recreational
corridor that fronts one of the
lowest and most vulnerable
segments of Imperial Beach to
coastal flooding. Sea-level rise
will drastically increase the risk
of flooding with 3.3 ft of SLR
not only flooding the bikeway,
but also large portions of State
Road 75 and a disadvantaged
and severely disadvantaged
portion of the community of Imperial Beach.

GHD helped the City of Imperial Beach team secure grant funding for the feasibility study through the Ocean Protection Council’s Proposition 68 and implementation funding through FEMA’s Building Resilient Infrastructure & Communities Program. This project also demonstrates GHD’s successful partnership with Nexus Planning & Research and Citythinkers. Nexus Planning & Research facilitated inter-agency partnerships, public outreach, and directed the public access design and planning. Citythinkers helped with the planning and implementation of the public outreach, which involved leading scenario planning for the public access and recreational efforts.

The Bayshore Bikeway alignment presents a unique opportunity to repurpose the existing path into a multi-benefit coastal resilience corridor that protects multiple vulnerable communities and key transportation infrastructure.

Client
City of Imperial Beach
Reference
Chris Helmer
Director of Environmental &
Natural Resources
619.628.1370
[email protected]
Awarding and Completion Dates
April 2021 - December 2023
Firm/Team Members
Key Project Team Members:

Brian Leslie; Jeremy Svehla;
Braden Froble; Aaron Holloway;
Dennis Larson, Diego Velasco
Bayshore Bikeway Resiliency Project
Imperial Beach, CA
GHDPage 252 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 9 Key features of the project include:
− Living Levee – ecotone slope to
increase flood protection and
ecosystem resilience / habitat
transgression with sea level rise.
− Coastal access trail enhancement
– improve mobility and safety for
different user groups along the bikeway.
− Habitat enhancement – tidal marsh
enhancement through improving
hydraulic connectivity to degraded
wetlands.
− Nuisance flooding alleviation through
multi-purpose detention basin –
alleviate “sunny day flooding” which
occurs as a result of high tides backing
up into the City’s MS4 through creation
of a multi-purpose detention basin and
tide gate.

GHD Page 253 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 10 Relevance
Description
The Humboldt Bay Adaptation Project
presents a framework for developing
sea level rise adaptation strategies within
the highly vulnerable Eureka Slough
hydrographic area of Humboldt Bay. The
purpose of the study was to work with
public agencies, landowners, scientists,
and stakeholders to better understand
the specific flood risks to the transportation infrastructure and other critical resources within the study area and to identify viable adaptation measures in the near-term planning horizon (now through mid-century) for the most at-risk locations.

A primary focus of the study was to develop a scenario-based planning approach for understanding the range of possible impacts and consequences resulting from tidal and fluvial flood hazards under current conditions and with future sea level rise. This approach included detailed hydraulic analysis and an evaluation of the anticipated response of the coastal landscape to various flooding events. The plan is intended to help advance the collective understanding of flood risks and improve the readiness for implementing effective sea level rise adaptation projects.

Client
Humboldt County Public Works
Department
Reference
Hank Seemann, Deputy Director -
Environmental Services
707.268.2680
[email protected]
Awarding and Completion Dates
October 2019 - June 2021
Firm/Team Members
Key Project Team Members:

Brian Leslie; Jeremy Svehla;
Braden Froble; Aaron Holloway
Humboldt Bay Adaptation Plan
Humboldt County, CA
GHDPage 254 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 11 Relevance
Description
The City of Trinidad received an Ocean Protection Council grant to develop an Integrated Trinidad Community Coastal Resilience Action Plan that identifies strategies and projects to address local coastal vulnerabilities. The City currently experiences bluff erosion that threatens coastal access trails, cultural resources, and biological areas of significance and will have to balance solutions and management strategies with the diverse interests of the local stakeholders including Tribes, residents, business owners, fishermen, recreators, infrastructure and utility owners/managers, resource and land managers, and many more. The project also aims to build community capacity and partnerships for coastal resilience, protect water quality, and incorporate hazard planning into the upcoming Local Coastal Program update.

GHD assisted the client to develop a community engagement plan to be implemented over the next two years. The plan identifies stakeholders, strategies for outreach, meeting designs, timeline, and includes feedback loops to adapt outreach and engagement strategies as necessary.

The community engagement strategy is rooted in building community capacity to support future efforts and includes virtual and in-person engagement opportunities. Engagement began with outreach to local Tribes to develop synergetic partnerships and to coordinate various climate planning efforts. GHD’s community engagement specialists will facilitate community and tribal engagement in coordination with GHD’s engineering staff in order to develop community supported conceptual designs for coastal resilience projects. The City or other project partners can then pursue implementation funding.

Client
City of Trinidad
Reference
Becky Price-Hall
Grant & Project Coordinator
707.499.6454
[email protected]
Awarding and Completion Dates
July 2022 - Ongoing
Firm/Team Members
Key Project Team Members:

Aaron Holloway, Braden Froble,
Jeremy Svehla, Brian Leslie
Trinidad Community Coastal Resilience
Planning Project
Trinidad, CA
GHD Page 255 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 12 Relevance
Description
Climate change threatens the Torrey Pines State Beach North Lot with multiple environmental hazards such as erosion and flooding associated with sea level rise and degradation of water quality and vector control issues tied with increased precipitation. The North Lot occupies a space that previously supported tidal wetlands, coastal dunes, and coastal sage scrub habitat; thus, relocation provides an opportunity for high value habitat restoration to take its place. However, the lot provides revenue generation for State Parks and convenient beach access for the immediate and surrounding communities. Designing a resilient project that balances these various stakeholder interests is the primary project challenge.

GHD in close partnership with the Los Penasquitos Lagoon Foundation, California State Parks and the State Coastal Conservancy is developing engineering concepts of a redesigned or retreated lot that achieves multiple benefits and is in line with project goals and objectives. GHD prepared architectural sketches and renderings of the concepts to be presented and refined through a number of stakeholder and community engagement workshops. The alternatives were then be compared against various stakeholder and project team derived criteria to aide in the selection of a preferred concept. Data gathered and the selection process were documented in a feasibility study report. The preferred concept were then developed to the 30% engineering design level.

Client
Los Penasquitos Lagoon
Foundation, California State
Parks and California State Coastal
Conservancy
Reference
Los Penasquitos Lagoon
Foundation
Mike Hastings, Director
760.271.0574
[email protected]
Awarding and Completion Dates
April 2020 – Ongoing
Firm/Team Members
Key Project Team Members:

Brian Leslie, Jeremy Svehla,
Aaron Holloway, Braden Froble
Torrey Pines State Beach North Lot
Redesign or Retreat Feasibility Study
City of San Diego, CA
GHD Page 256 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 13 Relevance
Description
Recent sea level rise planning work in the City identified a segment of Carlsbad Boulevard as being extremely vulnerable to existing and projected future coastal hazards (erosion and flooding). A number of recent events exemplified this vulnerability and led to the closure of the roadway for several months during the winter of 2015/16. Construction of emergency repairs in the form of rock shoreline protection occurred immediately to stabilize the roadway base from undermining. These repairs were approved contingent of the development of a long-term resiliency plan for this roadway. The City is now developing a long-term plan that both seeks to design a resilient roadway but also activates this valuable and underutilized coastal space with public amenities that can be adaptable over time. GHD helped the City secure grant funds under the State Coastal Conservancy’s Climate Ready Program.

GHD, through close collaboration with the City and project partners (i.e. California Coastal Conservancy, Coastal Commission, State Parks and the Scripps Institution of Oceanography) are realigning a one-mile segment of Carlsbad Boulevard from the coast in order to protect the roadway and re-vision acres of coastal land with multi-use trails, community spaces and environmental restoration areas. Central to the planning of this space and the future alignment of the road are projected future coastal hazards, specifically cliff erosion, shoreline erosion and flooding. The Project includes preliminary design of a new bi-directional roadway (a complete street – with various mobility improvements), a new 500’ span bridge over Encinas Creek, a multi-use coastal trail with various community connections, new coastal parking areas, passive and active recreation areas intended to activate the space, and wetland enhancement and restoration of the Encinas Creek estuary.

Client
City of Carlsbad, Environmental
Management Division
Reference
Katie Hentrich
Climate Action Plan Administrator,
Environmental Sustainability
442.339.2623
[email protected]
Awarding and Completion Dates
June 2020 - Ongoing
Firm/Team Members
Key Project Team Members:

Aaron Holloway, Brian Leslie,
Jeremy Svehla, Braden Froble
South Carlsbad Boulevard,
Climate Adaptation Project
Carlsbad, CA
GHD Page 257 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 14 Relevance
Description
To both protect Coast Highway 101 adjacent to Cardiff State Beach and lead a regional pilot program to assess the feasibility of utilizing dune systems for shoreline protection, the City of Encinitas embarked upon the Cardiff Beach Living Shoreline Project, which provides a pedestrian trail/access with organized parking for a segment of the public beach, and establishes a robust five-year monitoring program so that other coastal communities can learn from this endeavor. The City partnered with the CA Dept of Parks & Recreation, CA Coastal Conservancy, U.S.

Fish & Wildlife Service (USFWS), and the San Elijo Lagoon Conservancy, with SCC and Ocean Protection Council grants, to: reduce the vulnerability of HWY 101 to flooding; create coastal dune habitat; create a pedestrian path along the dunes; and beneficially reuse sand from future San Elijo Lagoon annual dredging operations.

A decomposed granite footpath runs parallel to the dune system, adjacent to and along the western side of HWY 101, intended to improve public access along Cardiff State Beach at six lateral public access points. The addition of permanent and temporary fence measures with dune access points to the beach is part of the pedestrian and vehicle access program. Vehicle parking realignment on the west side of HWY 101, relocation of an emergency access ramp to the beach and the addition of an ADA Mobi-Mat system, establish a unified and effective access program to the newly restored area.

GHD is providing construction management and long-term monitoring and reporting services for this regional pilot program, coordinating monitoring efforts with the Scripps Institution of Oceanography and University of California Los Angeles to deploy and disseminate innovative scientific monitoring of the dune system.

Client
City of Encinitas
Reference
Todd Mierau
Coastal Zone Program
Administrator
760.633.2693
[email protected]
Awarding and Completion Dates
July 2018 - Ongoing
Firm/Team Members
Key Project Team Members:

Brian Leslie, Braden Froble, Aaron
Holloway, Nick Sadrpour
Cardiff Living Shoreline Project
Encinitas, CA
GHD Page 258 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 15 Relevance
Description
The City of San Diego’s Coastal Resilience Master Plan will identify specific resilience and conservation needs along the coastline and develop a portfolio of nature-based solutions to promote resilience and protect critical coastal habitats. The plan will analyze several sites, develop nature-based solutions for five of the most feasible locations, select a pilot project and include a document that analyzes the environmental effects of nature-based solutions to address climate change along the coast. GHD helped the project team secure the NFWF grant for the Master Plan.

GHD is leading the design of the nature-based solutions for the sites being considered in the Master Plan. This project also demonstrates GHD’s successful partnership with Citythinkers, who is responsible for planning and implementing public outreach and stakeholder engagement.

Client
City of San Diego
Reference
Julia Chase, Program Manager,
Chief Resilience Officer
619.236.6057
[email protected]
Awarding and Completion Dates
February 2023
Firm/Team Members
Key Project Team Members:

Brian Leslie, Nick Sadrpour,
Aaron Holloway, Braden Froble,
Diego Velasco
Coastal Resilience Master Plan
San Diego, CA
GHD Page 259 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 16 Relevance
Description
The Port of San Diego is performing a comprehensive update to the California Coastal Act-required Port Master Plan, which is similar to a General Plan in a city or county. The Port Master Plan Update (PMPU) is a water and land use plan that designates specific areas of San Diego Bay and the surrounding waterfront for maritime, fishing, visitor-serving commercial, recreational, conservation, and institutional uses. The plan determines where port activities should take place, where recreational amenities should be located, and where commercial uses like hotels, restaurants, and visitor-serving retail may be built.

From 2015 to 2020, Nexus Planning & Research under the project management of Dennis Larson, led a multidisciplinary team of professionals to implement a multi-million-dollar work program updating all of the Port’s planning policies and development standards. Nexus organized or facilitated over 140 stakeholder meetings for the public and local, state, and federal agencies to ensure a holistic, thoughtful, and balanced approach to future water and land uses. Tailored for the unique needs of the Port, it began by understanding both maritime and nonmaritime uses on San Diego Bay, then looking inland to examine how the Port, San Diego Bay and the tidelands affect the entire region, including critical upland links. The final PMPU represents the community’s vision for San Diego Bay and provides a sustainable path forward for the Port of San Diego.

Client
San Diego Unified Port District
Reference
Lesley Nishihira,
Director of Planning
619.686.6469
[email protected]
Awarding and Completion Dates
February 2015 – October 2020
Firm/Team Members
Key Project Team Members:

Dennis Larson
Port Master Plan Update
San Diego, CA
GHDPage 260 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 17 Description
BVB Consulting worked with Marin
County to conduct groundbreaking
sea level rise vulnerability assessment,
develop conceptual adaptation
planning and engineering materials,
developing and implementing public
education and engagement workshops,
and support California Coastal
Commission Coastal Management
Planning activities. Outreach activities
included developing, running, and
providing expert materials for several
sea level rise workshops, including the
award-winning Game of Floods.

Client
Marin Public Works
Reference
Chris Choo, Principal Planner
415.473.7586
[email protected]
Awarding and Completion Dates
November 2018 – December 2019
Firm/Team Members
Key Project Team Members:

Bridgit Van Belleghem, AICP
Marin Shoreline SLR Vulnerability Assessment
San Rafael, CA
Description
Aguirre & Associates provided tie to primary survey control, set and survey supplemental control, performed reconnaissance, tie found monuments,
prepared land net
mapping, prepared
legal descriptions
and plats, prepared
and processed
Record of Survey
Map, and performed
miscellaneous surveys.

Client
City of Chula Vista
Reference
Claudia Estupinan,
Associate Engineer
619.409.3883
[email protected]
Awarding and Completion Dates
2022 – 2022
Firm/Team Members
Key Project Team Members:

Mickey Aguirre, PE
Telegraph Canyon Channel Improvements
Chula Vista, CA
Relevance
Relevance
GHD Page 261 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 18 Awards
The GHD Team has received numerous awards for
our work including:

GHD
− American Shore and Beach
Preservation Association (ASBPA), Best
Restored Beach Award for the Cardiff
Living Shoreline Project (2020)
− ASCE San Francisco Section Flood Control
Project of the Year and ACEC Project of the
Year for the City of Fortuna’s Rohner Creek
Flood Control and Riparian Habitat Improvement
Project (2020)
− Salt River Ecosystem Restoration Project - GHD
Chairman Award for Technical Excellence (2020)
Nexus Planning & Research
− National Association of Environmental
Professionals, Outstanding Public
Involvement for the Port of San
Diego’s Port Master Plan Update (2017)
− American Association of Port Authorities,
Award of Excellence for Community Education/
Outreach for the Port of San Diego’s Port Master
Plan Update (2018)
− Public Relations Society of America, Award of
Excellence for the Port of San Diego’s Port Master
Plan Update (2019)
− Association of Environmental Professionals,
San Diego Chapter, Outstanding Environmental
Technical Report for the Port of San Diego’s
AB691 SLR Vulnerability Assessment and Coastal
Resiliency Report (2019)
− Association of Environmental Professionals, San
Diego Chapter Outstanding Public Involvement
for the California State Lands Commission and
Port of San Diego’s San Diego Ocean Planning
Partnership (2019)
CityThinkers
− American Planning
Association, San Diego Chapter Comprehensive
Plan Award for the El Cajon Transit District
Specific Plan (2019)
− American Planning Association, San Diego
Chapter Urban Design Award (Honorable
Mention) for USD Master Plan (2018)
− American Planning Association National
Achievement Award - Public Outreach (2015)
BVB Consulting
− National American Planning Association,
Gold Award for Public Outreach for
Marin County “Game of Floods” (2017)
− American Planning Association – California Sate,
Award of Excellence for Public Outreach for
Marin County “Game of Floods” (2017)
− California State Association of Counties’ Merit
Award for Marin County “Game of Floods” (2017)
Cardiff Living Shoreline Project, Winner of the ASBPA’s Best Restored Beach Award, 2020 GHDPage 262 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 19 Data Collection
The GHD team will collect and compile existing
shoreline data from disparate sources in order
to generate a basemap geodatabase to be used
as a tool in future IBCRP development tasks.

A key component of the geodatabase is the
shoreline survey. The GHD team will conduct an
orthophotogrammetric aerial survey of a 300-
foot wide swath of the IBCRP study shoreline with
survey limits as shown below. Note that some areas
of the bayfront shoreline were excluded from the
survey – these are areas where data from ongoing
work can be leveraged for this study. Our approach
will be to time the IBCRP survey coincident with
extreme low tides to produce a 40-scale basemap
with 1-foot topographic and bathymetric contours
of the plan area. Timing the survey with these low
tides will allow for data collection to the 0 to -1-foot NAVD88 contour.

The GHD team will also compile and review all readily
available as-built drawings of shoreline protection
structures in the City (i.e. seawalls, rock revetments
and rock groins) in order to understand the types
and level of protection provided by these systems.

A field investigation may also be conducted to field
verify the as-built information.

Project Understanding
The GHD Team understands the scope of the
project and are prepared to apply our experience
and knowledge gained from previous efforts to
the IBCRP. We envision a continuation of our
BBRP experience: that of a highly collaborative,
positive, and energetic partnership with City
staff and the community. Our Team will take the
lead in implementation of each task, keeping the
City Project Manager informed at each stage in
the process.

We do not foresee major issues that would prevent a
successful outcome of the planning process.

Task 1 - Creation of a work plan and
outline; data collection
This task includes the development of a project
work plan as well as the collection and compilation
of disparate data along the City’s shoreline to create
a baseline database that future work can be built
upon. Our approach to these tasks are described in
this section.

Work Plan
A thorough work plan is key to the success of
any project. The GHD Project Coordinator,
Dennis Larson, and Project
Manager, Brian Leslie, will
collaborate with the City
Project Manager to develop
an outline that spells out all
of the deliverables, tasks,
milestones, resources, and any
other necessary information.

The work plan will clarify
the goals and objectives
of the project to keep the
team focused and reduce
potential confusion caused
by obstacles or constraints
that may arise during the
project. The work plan will
also identify an engagement
schedule, that considers
agency feedback and specific
milestones during the planning
process to solicit community
feedback and conduct
engagement activities.

Proposed Topographic / Bathymetric Survey Bounds
GHD Page 263 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 20 SR75 to Bikeway Village/Pond 20), 2) North Beach
(from the pier the northern City boundary), 3) South
Beach (from the south end of Seacoast Ave to the
pier) and 4) Tijuana River Estuary Shoreline (from
Seacoast Ave to Iris Ave).

Three conceptual adaptation strategies will be
developed for each of the four shoreline segments.

The strategies will prioritize nature-based strategies, where appropriate, but will also consider green/
grey hybrid solutions and potentially grey solutions
if no other alternative seems viable in the timescale
being considered. Adaptation pathways may be
developed in the shoreline segments where a logical
path to resilience becomes evident through the
constraints and opportunities analysis. An example
of this may be a property leasehold terminating,
which may afford space for a more nature-based
strategy through a parallel acquisition. Adaptation
strategies will aim to achieve a range of benefits
to balance stakeholder values while enhancing
coastal resiliency.

This approach of achieving a range of benefits
is identical to that what team applied in the
development of the BBRP. The results of the
constraints and opportunities analysis will be
detailed in a report at the conclusion of this task.

The report will include all GIS graphics, conceptual
adaptation strategy illustrations and all supporting
analytical data.

Task 2 Deliverable:
− Constraints and Opportunities Analysis Report
The GHD Team will also compile existing spatial data
to complete the IBCRP geodatabase. Data to be
collected and added to the database may include:
− Infrastructure and utility data
− Biological data
− Parcel data with ownership information and land
use designations
− Coastal hazard data
− Studies from salt pond restoration projects in the
South Bay
− Various hydrology and hydraulic studies (i.e.
stormwater and etuary/bay studies)
− Anecdotal information about community usage
and linkages within the IBCRP area
Task 1 Deliverables:
− Completed Work Plan
− 40-scale shoreline survey with high resolution
aerial image and 1-foot topographic and
bathymetric contours (CAD output)
− Project geodatabase
Task 2 - Constraints and
opportunities analysis:

Leveraging the findings of the constraints and
opportunities analysis, adaptation strategies
will be developed for like segments of the City’s
shoreline. For the purposes of this proposal, we
assume that the City’s shoreline will be divided into 4 segments based on similar physical characteristics.

These include: 1) The San Diego Bay Frontage (from
GHD Page 264 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 21 longstanding relationship the City has with adjacent
cities, the USFWS, the Port of San Diego, the U.S.

Navy, the Tijuana River National Estuarine Research
Reserve, and regional academic institutions. We will
apply our successful agency facilitation experience
from the Bayshore Bikeway Resiliency Project to
the IBCRP to inform, receive feedback, and gain
consensus on the City’s coastal resiliency goals
and objectives.

The Project team will plan and facilitate, with City
staff, events such as public workshops, supported
by online outreach and social media. The Project
team will also participate in City-sponsored events
(e.g., National Night Out, Symphony by the Sea) to
facilitate engagement, gain feedback, and involve
the diverse community of Imperial Beach in the
design and planning process. Our team will provide
tools for gathering, visualizing, and evaluating
information for these participatory efforts in the
predominant language(s) of the community.

The GHD team proposes an optional, innovative
approach to climate change education and
selection of adaptation strategies resulting from
sea level rise. The “Game of Floods” was developed
by BVB Consulting as a public education activity
on sea level rise adaptation, including traditional
flood protection measures such as levees and
seawalls; green infrastructure approaches including
horizontal levees, wetland restorations, and beach
nourishment; and policy/zoning changes. The
Game of Floods is a small group activity, with 4-6
participants tasked with developing a vision for the
community a hypothetical landscape that highlights
the conditions that will be experienced by the City
in coming years with sea level rise and increased
storm impacts causing the loss or deterioration of
Task 3. Outreach and Planning
Coordination
The GHD Team understands that a robust
community engagement program is essential
to the success of the IBCRP. The outreach and
engagement team, led by Dennis Larson with
support from the GHD and Citythinkers team,
specializes in this type of work and are highly
skilled in preparing and presenting technical
information that gains stakeholder consensus. We
pride ourselves in the creation of accessible and
understandable information.

Through preparation of the SLR Assessment
(2016), Climate Action Plan (2019) and updated
Local Coastal Program (in progress) the City has
established strong working partnerships with the
Imperial Beach community, local, and regional
stakeholders. The GHD team will build upon these
efforts, and our own with the BBRP, to conduct
inclusive outreach to the community and local
stakeholders to foster engagement and solicit
community input, targeted towards the affected
adjacent disadvantaged community. The team
intends to engage multiple stakeholders including
the residents and businesses in the community,
community-based organizations, and officials from
local, regional, state, and federal agencies.

Sea level rise does not recognize jurisdictional
boundaries and therefore coordination with
adjacent and regional agency partners is crucial to
the IBCRP’s success so that planned adaptation
strategies are supported and integrated within
the other agencies coastal resiliency and related
planning and development efforts. Based on our
experience in Imperial Beach, we acknowledge the
GHD Page 265 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 22 • Service Scripps Center for Climate Change
Impacts and Adaptation.
• U.S. Navy
• City of Coronado
Task 4 - Development of a Draft
Imperial Beach Community
Resilience Plan
We believe the IBCRP should provide a road map
that guides the development of future coastal
resiliency projects in a coordinated effort between
the City of Imperial Beach, state and local agencies,
landowners, and the public.

The GHD team will develop a Draft IBCRP with
consideration of existing conditions (via analyses of
collected data) and the constraints and opportunity
analysis, and extensive outreach. We will draft
policies that would address community concerns
and provide the framework for the planning and
implementation of alternative shoreline protection
from hazards, disasters, and unforeseeable events
that could impact coastal access, negatively
impact vulnerable populations, and result in the
loss of habitat.

Integration with LCP Work Plan and
General Plan Safety Element
The City has identified the IBCRP is a critical element for implementing the LCP/GP Update Work Plan, and
as such, would be required to be consistent with the
implementation measures. The GHD Team is familiar
with the Work Plan and are prepared to develop
policies and actions for the Work Plan that are:

1. Consistent with Section C: Adaptation Measures
to Promote Long-Term Coastal Resiliency

2. The General Plan/LCP Safety Element
covering Sea Level Rise Monitoring,
Planning, and Adaptation.

3. Inform future updates to City of Imperial Beach
mitigation actions in the San Diego County MultiJurisdictional Hazard Mitigation Plan We have gained substantial experience developing
and incorporating climate action policies and actions
into policies documents through work for the Port
of San Diego’s Port Master Plan Update, Santa
Clara County Safety Element Update, Encinitas
Safety Element Update, and City of Irvine Climate
Action and Adaptation Plan and Local Hazard
Mitigation Plan.
homes, community facilities, roads, agricultural land,
beaches, wetlands, lagoons, and other resources.

The challenge requires collective approaches to
build solutions that protect access and critical
facilities while dealing with uncertainty and balancing priorities among players.

Multi-Lingual Services
Community outreach and stakeholder engagement
includes multi-lingual meetings, workshops, public
events, and surveys. Assistance is provided from
the Project team to ensure all interested parties
can participate and provide feedback. All materials
associated with this game and approach would
be available in both in English and Spanish. Diego
Velasco, on the consultant team, is a fluent Spanishspeaker and will provide translation services for all workshops and public events.

Task 3 Deliverables:
− Three individual presentations and digital copies
of presentations
− Visuals and/or materials distributed during public
meetings
− Summaries of workshops and meetings
− Three (3) in-person workshops/meetings for
stakeholders
− One (1) virtual workshops/meetings for
stakeholders
− Three (3) pop-up listening sessions integrated
with community events such as National Night
Out.
− Six (6) agency coordination meetings:
• San Diego Unified Port District
• Tijuana River National Estuarine Research
Reserve
• US Fish & Wildlife
GHD Page 266 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 23 based shoreline projects in the state, to develop a
monitoring plan that will provide a cost-effective
understanding of how the City’s shoreline is
physically changing over time.

The monitoring plan will focus on the use of new
technologies to drive monitoring costs down while
not sacrificing quality. The monitoring plan will
provide recommendations on the frequency of
monitoring at various City shoreline segments and
the appropriate spatial resolution. Examples of
effective, cross-discipline monitoring plans (like the
Cardiff Living Shoreline Project) will be cited and
drawn upon within the plan’s development.

Task 5 Deliverable:
− Draft & Final Monitoring Plan
Task 6 - Implementation Plan
The Implementation Plan will provide a framework
or strategy on when adaptation strategies could be
deployed over time. In our experience, physical or
observational “triggers” are used to signal when to
move from one strategy to another with an allowance
for the implementation lead time to get to the next
step. These triggers may be an observed water
An objective of the IBCRP is to identify sea level rise adaptation solutions that provide multiple benefits,
including environment conservation, preservation
of public access, economic sustainability, and the
protection of the City’s vulnerable disadvantaged
communities. The GHD team will illustrate various
multi-benefit strategies for the shoreline, its existing infrastructure, and the surrounding natural habitat
in order to adapt to projected sea level rise. We
propose an illustrative format for presenting potential sea level rise adaptation strategies that discuss site
selection, key implementation considerations, and
design opportunities. The diagrams below illustrate
the type of approach we recommend for presenting
adaptation strategies:

Task 4 Deliverable:
− Draft Imperial Beach Community Resilience Plan
Task 5 - Monitoring Plan
Critical to understanding how and when segments of
the City’s shorelines are going to become vulnerable
to coastal hazards is the active monitoring of the
physical conditions of the shoreline and water
levels. The GHD Team will leverage experience in
the monitoring of other novel living and nature46

THIRD BEACH

SITE BACKGROUND
Third Beach is a popular recreation spot for park
visitors. The beach is located on the western side of
the park receiving the full force of westerly waves.

Storm surges and wave induced erosion have contributed to the gradual recession of the beach. In 1966, Third Beach was nourished with sand but by
1988, the beach had receded by 30m (SPES, 2010).

Rock headlands are positioned at each end of the
beach helping to contain sand along the foreshore
by preventing the northward transport of sediment.

A sandstone reef juts into the ocean in the center
of the beach. The reef is a popular resting spot for
waterbirds, as well as park visitors during low tide.

KEY SITE CONDITIONS
+ Sandy substrate
+ Strong westerly waves
+ Steep sandstone cliffs
+ Recreational beach

KEY CONSIDERATIONS
+ Prevent beach erosion
+ Wave attenuation
+ Increase intertidal habitat
+ Support recreational opportunities
+ Support knowledge building of Indigenous
culture and history

PROSPECT
POINT
THIRD
BEACH
SECOND
BEACH
COAL

HARBOUR

BROCKTON
POINT

SPECIES
+ Surf smelt and sand lance spawning
+ Dungeness crab
+ Barrow’s goldeneye
+ Clam and cockle species
Site Selection
+ The beach is an important recreation spot for park visitors. With the beach’s gradual recession, it is observed to be a valuable park asset to preserve.
+ Third Beach has little intertidal biodiversity and is in need of infrastructure to increase intertidal habitat.

XWAYXWAY

48 DESIGN PROPOSAL
+ Dissipates oncoming wave energy
+ Supports fish ad shellfish populations, colonization of oysters + Supports the growth of marine
plants (algae and seaweed)
Figure 45: Proposed site plan
Figure 46: Proposed section
Source: Reimagining the Stanley Park Seawall
GHD Page 267 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 24 Task 8 Deliverables:
− Final IBCRP adopted by the City Council
− One (1) presentation to City Council
Task 9 – Project Management:

We believe that project management is an integral
part of a project’s success. We will communicate
with City staff throughout the course of the project
This will provide us consistent control of program
costs, schedule, staffing, technical performance,
and deliverables.

We envision our working relationship with City staff
as highly collaborative. While we anticipate taking
the lead in preparation of technical analyses when
assigned, we have also assumed that collaboration
with staff will occur at each stage in the process,
including development of work plans, regular project
milestone reviews, and quality control oversight. At
each step in the process, we will consult with the
City Project Manager and staff on the contents of
the various deliverables.

We recommend biweekly meetings with City
staff and team to report on project status. We
also recognize that there will be times when more
frequent meetings will be required. We will work
closely with the City Project Manager for the
duration of the project to ensure that progress is
carefully tracked, attention is drawn to any problems
or difficulties encountered, and the projects are
conducted in a highly professional manner. We will
customize the biweekly summaries so they may be
directly fed into the Interim and Final Programmatic
Reports to the funder, similar to an approach used
for the BBRP.

Task 9 Deliverables:
− Biweekly project progress reports
− Biweekly project meetings
− Prepare and submit invoices
level, beach width or a frequency of community or
roadway flooding. The Implementation Plan will lay
out adaptation pathways for each of the four City
segments. These pathways will lay out how and when
to deploy the three adaptation concepts developed
in Task 2. The Implementation Plan and Monitoring
Plan will overlap in many ways – since the monitoring
results will inform the implementation pathways. As
such, these plans will cross-reference each other
and may be recommended to be prepared together
as a Monitoring & Implementation Plan.

Task 6 Deliverable:
− Draft & Final Implementation Plan
Task 7 - Public Review Process
We will work with City staff to coordinate three (3)
additional workshops, both in-person and virtual,
to allow the community and agency stakeholders
to review and provide comment on the IBCRP. The
Draft IBCRP will be available on the website for
public review.

Following the conclusion of public review of the
IBCRP document, the GHD team will develop a
matrix of public comments, coordinate with City
staff regarding recommended edits, and then revise
the document accordingly.

Task 7 Deliverables:
− Two (2) in-person workshops/meetings for
stakeholders
− One (1) virtual workshops/meetings for
stakeholders
− Final, revised IBCRP Document
Task 8 - Adoption of a Final Plan:

Our team will assist City staff in preparing for, and
then presenting to, the Imperial Beach City Council
for adoption of the final IBCRP.

GHD Page 268 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 25 → The Power of Commitment
V. Project
Personnel

Page 269 of 340 ends

The GHD team will
partner with the City to
understand and deliver
on your expectations,
providing professional
consulting services for the
development of the IBCRP.

Our team includes local staff
with experience working
for the City.

Brian Leslie
Project Manager
Project Resources
Braden Froble
Task Lead
Mickey Aguirre, PE 2
Support - Baseline Survey
Jeremy Svehla, PE
Project Principal, QA/QC
Dennis Larson 1
Project Coordinator
Constraints & Opportunities Outreach & Planning Coordination Community Resiliency Plan Monitoring Plan
Implementation Plan
Dennis Larson 1
Task Lead
Diego Velasco, AICP,
LEED AP 3
Support
Bridgit Van Belleghem,
AICP 4
Support Nick Sadrpour
Support
Brian Leslie
Task Lead
Aaron Holloway, PE
Task Lead
Subconsultants
1 Nexus Planning & Research
2 Aguirre & Associates
3 Citythinkers
4 BVB Consulting
Dennis Larson 1
Task Lead
V. Project Personnel
GHD Team
We selected the members of our
GHD team carefully to provide
the City with a diversity of
expertise, local responsiveness,
strong communication, and
effective problem-solving using
subject matter expertise and
sound quality management.

Our team covers the breadth and
depth of expertise needed to
manage the services outlined in
the RFP/Q scope of work.

The below organizational chart
identifies our Project Manager,
Brian Leslie as the contact person
with primary responsibility for
this project. The chart also
identifies other project personnel
and subconsultants, with their
individual areas of responsibilities.

GHD Page 270 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 27 Nexus Planning & Research
Locally based in San Diego, Nexus Planning & Research provides long-range land use and strategic planning efforts focusing on sensitive environmental issues such as climate change. Their goal is to help public agencies and private entities develop policies, programs, and strategies that are economically viable, environmentally sustainable, and have measurable performance impacts. Nexus Planning & Research brings substantial expertise in climate resiliency planning, land use planning, and economic and economic and fiscal impact analyses.

Aguirre & Associates
Aguirre & Associates provides land surveying, mapping and right-of-way engineering services for various public works projects throughout San Diego County and the larger Southern California region. They have extensive recent experience in providing primary GPS control, aerial control, design, topographic, boundary and right-of-way surveys and mapping for major railroad and light rail projects, water and wastewater projects, street, bike path, major road, highway and bridge projects, environmental and mitigation site projects and park projects. Aguirre & Associates has an office in La Mesa.

Citythinkers
Based in San Diego, Citythinkers is an integrated and multi-disciplinary planning, urban design and research-based firm whose central mission is to build a better environment for communities. Their experience in the fields of planning and design, the firm’s work ranges in scale and scope from General Plans, to Community Plans, Master Plans, Zoning Codes, Streetscape Design, Design Guidelines and Community Outreach. Diego Velasco is Principal and Founder of Citythinkers, and is a native San Diegan who has been practicing design and planning in the San Diego region for more than 20 years.

BVB Consulting
BVB Consulting offers more than 10 years in research, planning, and community organizing. They provide geographic and statistical analysis and reporting services. Founder, Bridgit Van Belleghem, AICP offers expertise in biology and earth sciences, community planning and policy, and marketing and communications to her clients. Her work on the Game of Floods, a sea level rise adaptation educational game, recently garnered Bridgit five awards, including a National American Planning Association Award of Excellence for Public Outreach.

Subconsultants
To complement GHD’s qualifications, we bring forward highly qualified specialized subconsultants who have strong local qualifications in their specific areas of practice. The following presents overviews of our four subconsultants
Our Team Brings A Strong History of Successful Collaboration City of Imperial Beach,
Ocean Protection Council Prop 68 – Bayshore Bikeway Coastal Resiliency Project Port of San Diego
Five-year Technical Services for Long-Range Planning On-Call City of San Diego
Coastal Resilience Master Plan
GHD Page 271 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 28 Brief Biographies and Resumes
This section presents brief
biographies for all team members,
followed by full resumes. Our resumes
includes two client references
for recent assignments.

Local Team with a
Proven Track Record
of Success with
the City:

We are proposing to
use the same team
that successfully
implemented the
first OPC Prop 68
grant for the City’s
Bayshore Bikeway
Resiliency Project.

GHD Team Members
Brian Leslie | Project Manager, Task Lead - Monitoring Plan About Brian: Brian has 20 years of professional work experience within both the public and private sectors in the field of coastal science and engineering. He serves as a Project Manager for a variety of projects that involve shoreline protection, dredging, beach nourishment, wetland restoration and coastal resiliency. Brian leads teams of engineers, scientists and environmental practitioners in the development of concise and easily understood feasibility studies. His experience is exemplified in the recently constructed Cardiff Beach Living Shoreline Project and in the under constructed, West Trail Living Shoreline Project.

Years Experience: 20 years
Qualifications: BS, Oceanography; Certificate, Coastal Engineering Jeremy Svehla, PE | Project Principal, QA/QC
About Jeremy: Jeremy is professional engineer with over 19 years of experience in water resources and coastal engineering, encompassing a broad range of engineering design, project management, and construction management for large-scale wetland improvements, stream habitat restoration, and flood control projects, especially within the Coastal Zone of California. As Project Principal, QA/QC, Jeremy will provide project delivery oversight; including ensure proper controls are in place and quality checks are being performed.

Years Experience: 19 years
Qualifications: BS, Environmental Resources Engineering; Civil Engineer, CA #72169, OR; Qualified Stormwater Pollution Prevention Plan (SWPPP) Developer/Practitioner #00159 Jeremey Svehla, PE
Project Principal, QA/QC
North Coast
Brian Leslie
Project Manager, Task Lead -
Monitoring Plan
San Diego
Nick Sadrpour
Support - Monitoring Plan
San Diego
Braden Froble
Task Lead - Constraints &
Opportunities
San Diego
Micky Aguirre, PE
Support - Baseline Survey,
Constraints & Opportunities
San Diego
Aaron Holloway
Task Lead -
Implementation Plan
Irvine
Diego Velasco,
AICP
Support -
Outreach
& Planning
Coordination
San Diego
Dennis Larson
Project Coordinator,
Task Lead -
Outreach & Planning
Coordination, Task
Lead - Community
Resiliency Plan
San Diego
Bridgit Van
Belleghem,
AICP
Support - Outreach
& Planning
Coordination
Madison, WI
GHD Page 272 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 29 Braden Froble | Task Lead - Constraints & Opportunities About Braden: Braden is responsible for supporting coastal projects related to shoreline protection, dredging, beach nourishment, wetland restoration and resilience to coastal hazards at GHD’s San Diego office. Recently, Braden has been assisting coastal communities to identify and plan for risks associated with existing and projected future hazards through the preparation of coastal vulnerability studies and adaptation plans.

Years Experience: 3 years
Qualifications: BS, Oceanography Major & Geology Minor; Certified Protected Species Observer; Maryland Department of Natural Resources Boaters License; Professional Association of Diving Instructors Scuba Certified
Nick Sadrpour | Support - Monitoring Plan
About Nick: Nick is a coastal scientist with 9+ years of working experience at the intersection of research, policy, and project management in California. Nick has a proven ability to administer multimillion-dollar funding programs, communicate and engage with stakeholders across sectors, and implement complex projects effectively. Nick focuses on envisioning innovative solutions for communities to adapt and manage sea level rise, erosion, flooding, and other coastal hazard impacts through collaboration. Nick’s ability to engage diverse stakeholder groups and coordinate complex project components is demonstrated through the success of the California Sea Grant State Fellowship and integration of science needs into BEACON’s management activities.

Years Experience: 9+ years
Qualifications: MS, Coastal and Watershed Science and Policy; BS, Environmental Science Aaron Holloway, PE | Task Lead - Implementation Plan
About Aaron: Aaron Holloway, PE will serve as the GHD Team engineering lead. Aaron has over 18 years of experience in coastal and water resources engineering and provides clients with innovative solutions to existing and future flood hazards. His recent focus on coastal vulnerability assessments and adaptation planning has helped clients understand and develop long-term strategies to mitigate impacts from rising sea levels. Aaron’s engineering experience includes a wide range of coastal, riverine, and civil infrastructure projects, many of which incorporate nature-based strategies like living shorelines, habitat restoration and beach nourishment.

Years Experience: 18 years
Qualifications: MS, Civil Engineering; BS, Civil Engineering; Civil Engineer, CA #71640 GHD Page 273 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 30 Subconsultant Team Members
Dennis Larson, Nexus Planning & Research | Project Coordinator, Task Lead - Outreach & Planning Coordination, Task Lead - Community Resiliency Plan
About Dennis: Dennis has 20 years of experience leading the Nexus Planning & Research’s public agency management program, policy research efforts, and technical analyses. Since 2015, Dennis has served as the Port of San Diego’s lead consulting planner for substantial efforts such as the Port Master Plan Update, San Diego Ocean Planning Partnership, and SB507 Trust Lands Use Plan. He as recognized across the state for his ability to advance complex climate resiliency and land use planning. Dennis’ projects has received awards from the National Association of Environmental Professionals, Public Relations Society of America, American Association of Port Authorities, and the San Diego Association of Environmental Professionals.

Years Experience: 20 years
Qualifications: MA, Economics; BA, Geography
Mickey Aguirre, PE, Aguirre & Associates | Support - Baseline Survey, Constraints & Opportunities About Mickey: Mickey has 47 years of experience in managing, directing and performing civil engineering and land surveying tasks. His experience includes 10 years in the municipal sector prior to founding Aguirre & Associates in 1986. Both municipal and private survey and mapping experience includes a broad range of projects, including rail and light rail, public works, residential, commercial, churches, schools and other institutional projects. Mickey has extensive surveying and mapping experience on local agency environmental projects.

Years Experience: 47 years
Qualifications: MS, Civil Engineering; BS, Civil Engineering; Civil Engineer, CA #27648 Diego Velasco, AICP, LEED AP, Citythinkers | Support - Outreach & Planning Coordination About Diego: Diego will provide outreach support and draft the adaptation strategy visualizations. Diego Velasco is Principal and Founder of Citythinkers, an integrated and crossdisciplinary planning, urban design and research firm based in San Diego, California.

With 20 years of experience in both urban planning and architecture, he maintains a comprehensive and interdisciplinary approach to design that makes him versatile and diverse in his skills. He is also Adjunct Faculty at UCSD and the University of San Diego, where he teaches graduate and undergraduate city planning, urban design and architecture studio courses focused on critical planning areasi n the City of San Diego. In 2015, Diego received the American Planning Association National Achievement Award for Public Outreach.

Years Experience: 23 years
Qualifications: MS, Urban Planning; Certifciate, Urban Design; BA, Architecture; AICP, LEED AP Bridgit Van Belleghem, AICP, BVB Consulting | Support - Outreach & Planning Coordination About Bridgit: Bridgit offers over 10 years of experience as an effective organizational strategist, analyst, outreach expert, and project manager in community development and planning. She helps governments understand future planning scenarios, develop strategic action plans, and effectively communicate with and engage the public in informing decisionmaking processes. Bridgit’s specialties include long-range planning, land use and climate change assessments, GIS, and public outreach.

Years Experience: 10 years
Qualifications: MS, Urban & Regional Planning; BS, Environmental Biology & Management; AICP GHD Page 274 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 31 [Full Name] [Degrees]
[Position title]
Pillar Point Harbor West Trail Living Shoreline Project Project Manager | San Mateo County Harbor District | El Granada, CA | Served as Project Manager for the planning, engineering design, construction and long-term monitoring of a nature-based shoreline protection solution to stabilize a chronically eroding shoreline and coastal trail that leads pedestrians and emergency vehicles to Mavericks Beach. The design consists of utilizing cobble, sand and shore-parallel rock fingers to stabilize the beach and trail. The project was constructed in the winter/spring of 2022 and is now in the long-term monitoring phase.

Cardiff State Beach Living Shoreline Project
Project Manager | City of Encinitas | Encinitas, CA | Led the planning, engineering design, construction, and long-term monitoring of a living shoreline project to protect a vulnerable reach of shoreline and highway in the City of Encinitas. The project consists of a cobble berm and dune system on top of a buried rock revetment, which serves to protect the highway from undermining and flooding. About $4 million in grant funding was obtained for planning, design, construction, and monitoring of the project. The project was constructed in 2018 and is now being actively monitored.

Oceanside Sand Retention Feasibility Study
Brian led a multidisciplinary study to evaluate the feasibility of various innovative sand retention options in the City. A numerical model was developed to evaluate the performance of nourishment and sand retention options being considered.

The study ranked alternatives against a multitude of criteria to aide in the selection of the preferred option. | Reference:

Jayme Timberlake, Project Manager, City of Oceanside,
760.435.3073, [email protected]
Bayshore Community Resiliency Project
Project Manager | City of Imperial Beach | Imperial Beach | Responsible for development of nature-based adaptation
strategies for a vulnerable low-lying stretch of Bayshore, located adjacent to San Diego Bay in the community of
Imperial Beach. Project elements include development of a living levee along the existing bikeway to achieve multiple benefits, including creation of habitat transition zones, flood protection to the community and improved tidal hydraulics.

The project seeks to provide ecosystem resilience and flood protection for 3.5 feet of sea level rise consistent with the Ocean Protection Council Climate Action Plan.

South Carlsbad Boulevard Managed Retreat Project
Project Manager | City of Carlsbad | Carlsbad, CA |
Responsible for a State Coastal Conservancy (SCC)-
funded project that seeks to retreat a two-mile segment of Highway 101 to a more resilient location and revision abandoned coastal lands to activate the space for public uses (active/passive recreation and access), restore habitat and utilize nature-based shoreline protection elements to slow the of the erosion of the bluffs. The project includes the Project Experience
Brian serves as coastal scientist and project manager for a variety of projects that involve shoreline protection, dredging, beach nourishment, wetland restoration and resilience to coastal hazards. He specializes in front-end project planning that leads to securing project permits in the California coastal zone. Brian leads teams of engineers, scientists and environmental practitioners in the development of concise and easily understood feasibility studies. His experience is exemplified in the recently constructed Cardiff Beach Living Shoreline Project and in the under constructed, West Trail Living Shoreline Project.

Additionally, Brian has 20 years of professional work experience within both the public and private sectors in the field coastal science and engineering.

Relevance to the Project:

Experience
20 years | 5 w/GHD
Qualifications/Registrations
– BS, Oceanography, Florida Institute of Technology
– Certificate, Coastal Engineering, Old Dominion University Brian Leslie
Project Manager, Task Lead: Monitoring Plan
GHD Page 275 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 32 GHD City of Imperial Beach Imperial Beach Community Resilience Plan 33 restoration of the heavily impacted Encinas Creek estuary.

Restoration designs include the creation of a new dendric channel network and transitional habitat areas that can accommodate high rates of projected future sea level rise. | Reference: Katie Hentrich, Project Manager, 442.339.2623, [email protected]
North Torrey Pines State Beach – Parking Lot
Relocation
Project Manager | Los Peñasquitos Lagoon | San Diego, CA | Responsible for a SCC-funded project that is analysing the feasibility of retreating an existing State Parks parking lot to achieve multiple benefits in line with the overall goals and objectives of the Los Penasquitos Lagoon’s restoration plan.

Brian is leading a team of engineers, scientists, urban designers to develop viable engineering concepts that achieve habitat restoration and lagoon tidal hydraulic goals while still balancing the recreational needs for the parking lot from the community.

Centerville Roadway Improvements Sea Level Rise
Assessment and Revetment Design Report
Task Lead | City of Eureka | Eureka, CA | Served as Task Lead to prepare an assessment of existing and future coastal hazards to proposed roadway improvements to Centerville Road.

The road is located adjacent to Centerville Beach, which is exposed to large waves from the open coast. Future scour depths and runup and overtopping elevations were estimated based on the results on a variety of coastal models. The proposed revetment rock size, toe and crest elevations were provided based on the findings of the study.

Lower Santa Ana River Maintenance Dredge Project
Project Manager | County or Orange | Orange County, CA | Led an investigation to characterize 1 million cy of sediment to be removed during the maintenance dredging of the
flood control channel. Excavated sediment was evaluated for beach nourishment at a number of beaches in the
vicinity. Compatibility determinations were obtained from the southern California Dredged Materials Management
Team (SC-DMMT) for nearshore placement of sediment.

Construction completed in 2016.

Oceanside Sand Retention Feasibility Study
Project Manager | City of Oceanside | Oceanside, CA | Led a multidisciplinary study to evaluate the feasibility of various innovative sand retention options in the City. A numerical model was developed to evaluate the performance of
nourishment and sand retention options being considered.

The study ranked alternatives against a multitude of criteria to aide in the selection of the preferred option.

Beach Boulevard Seawall Replacement Project
Project Manager | City of Pacifica | Pacifica, CA | Lead a multidisciplinary team to prepare feasibility study for a seawall replacement and shoreline revitalization project in the City of Pacifica. Study to account for multiple factors including level of protection, environmental and recreational impacts, and life-cycle costs.

Sea Level Rise and Wind Wave Assessment for Navy
Fuel Pier Replacement
Project Scientist | US Navy | San Diego, CA | Served as Project Scientist for the preparation of a Sea Level Rise and Environmental Factors Report. The report analyzed increased water levels at the site within its design life due to the effects of sea level rise in combination with other extremal events, such as tides, ocean wave propagation and wind and boat waves.

Recommended a raised pier deck for the proposed pier based on the findings of the analysis.

City of Morro Bay Sea Level Rise Adaptation Strategy
Feasibility Study
Project Manager City of Morro Bay | Morro Bay, CA |
Responsible for the preparation of a sea level rise vulnerability assessment to inform a comprehensive update of the City of Morro Bay General Plan. Led a coastal modeling team to identify limits of dune, bluff and flood hazard zones based on various projections of sea level rise. The study identified vulnerable assets in the city and prioritized impacts based on potential risks to City functions. A follow-on study identified the feasibility of adaptation various adaptation options at three representative shoreline sites. A multi-criteria decision matrix was developed to help inform decision making.

ADA Beach Access Feasibility Study Sea Level Rise
Assessment
Project Manager | City of Carlsbad | Carlsbad, CA | Served as Project Manager for the preparation of wave runup study consistent with the Coastal Commission Sea Level Rise
Guidance that evaluated coastal hazards in the vicinity of the multiple trail options being considered. The vulnerabilities of the trail options were presented in terms of frequency and severity of flooding. Trail safety and maintenance needs were discussed as well as key vulnerabilities. Accommodation and adaptation options were developed for the trail connection alternatives to help build resiliency into the design.

Seal Beach Ammunition Pier and Turning Basin
Task Lead | City of Seal Beach | Seal Beach, CA | Served as Task Lead on the preparation of a sea level rise study for a $40 million renovation of the Seal Beach installation in Anaheim Bay. The project entailed the relocation of the existing ammunition pier, construction of a new causeway and a private navigation channel. The study utilized a numerical model to assess how sea level rise in combination with
extreme water levels and waves could impact proposed
facilities. Recommendations were provided to increase the resiliency of the installation.

Page 276 of 340 ends

Bayshore Bikeway Resiliency Project
Project Director | San Diego County | Imperial Beach, CA | Responsible for development of nature-based adaptation
strategies for a vulnerable low-lying stretch of Bayshore, located adjacent to San Diego Bay in the community of
Imperial Beach. Project elements include development of a living levee along the existing bikeway to achieve multiple benefits, including creation of habitat transition zones, flood protection to the community and improved tidal hydraulics.

The project seeks to provide ecosystem resilience and flood protection for 3.5 feet of sea level rise consistent with the State of California’s Climate Action Plan.

South Carlsbad Boulevard Managed Retreat
Project Director | San Diego County | Carlsbad, CA |
Responsible for a SCC funded project that seeks to retreat a two-mile segment of Highway 101 to a more resilient location and revision abandoned coastal lands to activate the space for public uses (active/passive recreation and access), restore habitat and utilize nature based shoreline protection elements to slow the of the erosion of the bluffs. The project involves extensive stakeholder and community engagement, alternatives development and feasibility analysis to identify a preferred Climate Adaptation Plan for the relocated
segment of highway.

North Torrey Pines State Beach – Parking Lot
Relocation
Engineering Lead | Los Peñasquitos Lagoon | San Diego, CA | Served as Engineering Lead for a SCC-funded project that is analysing the feasibility of retreating an existing State Parks parking lot to achieve multiple benefits more in line with the overall goals and objectives of the lagoon’s restoration plan. The project team includes engineers, scientists, urban designers to develop viable engineering concepts that
balance competition interests from various stakeholders.

San Francisco South Bay Salt Pond Restoration
Project
Engineering/Constructability Reviewer | California SCC | San Francisco, CA | Involvement on this project included constructability plan-check, quality assurance and
Project Experience
Jeremy holds 19 years of experience in water resources and coastal engineering, encompassing a broad range of engineering design, project management, and construction management for large-scale wetland improvements, stream habitat restoration, and flood control projects, especially within the Coastal Zone of California. This has involved managing the Eel River Estuary Restoration Program comprised of the Salt River Ecosystem Restoration Project involving restoration of the lower 7.7-mile reach of the Salt River corridor and 450 acres of tidal salt marsh. He is also managing restoration of the lower 2.5-mile reach of Centerville Slough, 150 acres of tidal salt marsh, and 15 acres of coastal dunes in the Eel River Estuary. His skills range grant writing, geomorphic assessments, shoreline assessments, 2D hydrodynamic modeling, riverine and estuarine habitat restoration design, sea level rise adaptation planning and construction management. He has served as project manager or project director for many of GHD’s high profile coastal resiliency and habitat restoration projects in California. As a testament to the quality of his service, Jeremy was named the ASCE San Francisco Section North Coast Branch “Engineer of the Year” in 2015.

Relevance to the Project:

Experience
19 years | 17 w/GHD
Qualifications/Registrations
– BS, Environmental Resources Engineering, Humboldt State University
– Civil Engineer, CA #72169, OR #84314
– Qualified Stormwater Pollution Prevention Plan Developer/ Practitioner #00159
Jeremy Svehla PE, QSD/P
Project Principal, QA/QC
GHD Page 277 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 34 GHD City of Imperial Beach Imperial Beach Community Resilience Plan 35 environmental compliance review of construction documents.

Role included review of shoreline erosion potential, suitability of sediment reuse for set-back berm construction and
identification of haul route constraints due to traffic and dust suppression constraints. The review also included valueengineering assessment to reduce overall construction cost while increasing project biddability and constructability.

West Trail/Pillar Point Shoreline Resiliency Project
Project Reviewer QA/QC | County of San Mateo | San
Mateo County, CA | Provided design review (QA/QC) for
this nature-based shoreline resiliency project in San Mateo County. The final design includes beach nourishment of
with drift-sill retention groins and native dune plantings.

GHD lead the design and permitting for this project that was constructed in 2022. GHD will also be leading the
post-construction monitoring.

Sea Level Rise Vulnerability and Capital Improvement
Adaptation Plan
Project Manager | City of Eureka | Eureka, CA | This ongoing project is addressing the City’s need to develop a long-term climate adaptation plan, tailored to planning for coordinated capital improvement projects within the Coastal Zone. The plan focuses on Eureka’s shoreline extending from Martin Slough to Eureka Slough. The inundation depth, duration and volume will be calculated and mapped, which provides an advancement of the previously used “bathtub model”
approach that projected tidal still water levels across the landscape. Using the results, GHD is identifying tipping points or thresholds of action characterized by shoreline morphological response and/or asset. GHD is working with the City to develop holistic adaptation strategies that reduce or accommodate the inundation vulnerabilities. | Reference:

Jesse Willor, City Engineer, 707.441.4031
Sea Level Rise Adaptation Plan for Transportation
Infrastructure in the Eureka Hydrologic Area
Project Manager | Humboldt County Department of Public
Works | Humboldt Bay, CA | As part of a study to identify shoreline vulnerability and adaptation projects to address SLR, shoreline erosion, and sedimentation from coastal
streams throughout a 3,000-acre study area—including the US Highway 101 corridor between Arcata and Eureka—is leading the project team to determine vulnerabilities to sea level rise impacts and adaptation measures that will reduce longterm risk. The study focuses on the geomorphic response to episodic storm events and long-term increases in sea levels. Humboldt County Department of Public Works leads the project, partnered with Caltrans, HCAOG, and City of Eureka. The project is funded through a Caltrans Sustainable Communities Grant Program. | Reference: Hank Seemann,
Deputy Director, 707.268.2680
White Slough Sea Level Rise Resiliency and Tidal
Marsh Restoration Project
Project Manager | US Fish & Wildlife Service | Humboldt Bay National Wildlife Refuge, Loleta, CA | Provided planning, permitting, construction contracting, and construction
oversite assistance to the US Fish and Wildlife Service (USFWS) project, located on the Humboldt Bay National
Wildlife Refuge adjacent to Highway 101. Work involves
the removal of failed earthen levees and construction
of new set-back levees designed to attenuate windwave energy and reduce impacts to sensitive tidal marsh habitat and US Highway 101 from sea level rise. Provided USFWS with sediment reuse planning assistance, Caltrans encroachment permit application assistance, traffic control plans, design review, construction administration, and
construction oversite.

Awards
– Homer Arnold Award for Lower Van Duzen River
Bioengineering and Habitat Improvement Project
– American Society of Civil Engineers, San Francisco Section North Coast Branch Engineer of the Year, 2015

Page 278 of 340 ends

Bayshore Bikeway Resiliency Project
Coastal Scientist | City of Imperial Beach | Imperial Beach, CA | Served as Coastal Scientist to support the development of a feasibility study of a living levee and stormwater improvements to provide resiliency to sea level rise, and flooding. Primary responsibilities for the feasibility study included an existing conditions report to inform design as well as the opportunities and constraints analysis. This included a comprehensive data gathering phase to include coastal setting and hazards, infrastructure, hydrology, biological constraints, and various other development opportunities and constraints. In addition, performed a wetland migration analysis using the Sea Level Affecting Marshes Model for the Project area to better evaluate the Project alternatives.

Preserving Public Access to Torrey Pines State Nature
Reserve
Los Peñasquitos Lagoon Foundation | San Diego | San Diego, CA | Assisted the development of feasibility study that developed alternatives for managed retreat and redesign of the Torrey Pines North Lot using natured based adaptation strategies. Responsibilities included data gathering, coastal flood analysis and reporting.

Cardiff Beach Living Shoreline Monitoring
Coastal Scientist | City of Encinitas | Encinitas, CA | Served as Coastal Scientist for the preparation of the Construction Closeout Report and monitoring reports for 2019 through 2023. Two monitoring reports are developed annual to
report on maintenance needs and overall performance.

Responsibilities for the monitoring reports include a LiDar/ Unmanned Aerial Vehicle (UAV) based geomorphic analysis for the constructed dunes and examining extreme events
that resulted in changes through the project site. Additional data analysis includes oceanographic and meteorological data. | Reference: Jayme Timberlake, Coastal Program
Administrator, 760.435.3073, [email protected] Preliminary Engineering Evaluation and Feasibility
for Beach Sand Replenishment and Retention Device
Project
Coastal Scientist | City of Oceanside, CA | Oceanside, CA | Responsible for the preparation of a comprehensive Data Summary Memorandum to inform preliminary engineering
design alternatives of beach nourishment and sand retention devices. This included a data analysis to characterize the coastal setting of the project site, a literature review of existing studies and projects, and an evaluation of conceptual design alternatives. Additionally, conducted a GIS-based analysis of shoreline evolution over a 14-year period to support the validation of a numerical shoreline morphology model.

Generated various drawings of proposed sand retention and nourishment concepts.

South Carlsbad Climate Adaptation Project
Coastal Scientist | City of Carlsbad | San Diego, CA | Served as Coastal Scientist for the preparation of a coastal hazards memorandum and development of habitat enhancement
Project Experience
Braden is responsible for supporting coastal projects related to shoreline protection, dredging, beach nourishment, wetland restoration and resilience to coastal hazards at GHD’s San Diego office. Recently, Braden has been assisting coastal communities to identify and plan for risks associated with existing and projected future hazards through the preparation of coastal vulnerability studies and adaptation plans.

Relevance to the Project:

Experience
3 years | 2 w/GHD
Qualifications/Registrations
– BS, Oceanography Major & Geology Minor, University of North Carolina
– Certified Protected Species Observer, 2020
– Maryland Department of Natural Resources Boaters License – Professional Association of Diving Instructors Scuba Certified Braden Froble
Task Lead: Constraints & Opportunities
GHD Page 279 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 36 GHD City of Imperial Beach Imperial Beach Community Resilience Plan 37 alternatives for Encinas Creek to be used as guidance for the Carlsbad Boulevard realignment design alternatives. Coastal hazards included bluff retreat, shoreline retreat and flooding.

Hazard zones were developed in Geographic Information
System (GIS) for various sea level rise scenarios and guided placement of project features. The habitat enhancement
tasks included deployment and management of water level monitoring at two sites in Encinas Creek.

Port Master Plan Update Passing Vessel Study
Coastal Scientist | Port of San Diego | San Diego, CA | Prepared a study that examined the relationship between the proposed increase in vessel trips associated with the Port Master Plan Update and the potential for erosion along naturalized shoreline areas with the Port of San Diego Planning Districts. The study included modeling vessel wakes using the US Army Corps of Engineers Vessel Wake Prediction
Tool and modeling shoreline evolution using CSHORE. |
Reference: Dennis Campbell, Senior Planner, 619.686.7218, [email protected]
West Trail Living Shoreline
Coastal Scientist | County of San Mateo | Pillar Point, CA | Served as Coastal Scientist to support the final design, permitting, and construction of a living shoreline along a heavily trafficked trail in the Pillar Point Harbor. Various environmental data analysis was undertaken to inform design and acquire permits.

Carlsbad Desalination Plant: Proposed Intake
Modifications
Coastal Scientist | Poseidon | San Diego, CA | Served as Coastal Scientist for the preparation of a coastal hazards and sea level rise analysis for the Carlsbad Desalination Plant.

The analysis guided design elevations of proposed intake modifications and supported permit acquisition. The analysis included shoreline erosion, coastal flooding and sea level rise, wave runup, fluvial flooding, and tsunamis.

Centerville Road Rock Slope Protection
Coastal Scientist | County of Humboldt | Ferndale, CA | Served as Coastal Scientist for the preparation of a Coastal Hazards Assessment and Rock Shoreline Protection Technical Design Memorandum. Generated a cross-section shoreline
profile from lidar datasets and applied the Bruun Rule to estimate shoreline retreat with sea level rise. Performed a shoreline analysis based on historic aerials dating back to 1940 to determine a historic erosion rate and validate the Bruun results. Performed a return period analysis for historic wave and water level events that resulted in damage to the project site.

Ellis Creek Water Recycling Facility Outfall
Coastal Scientist | County of Sonoma | Petaluma, CA | Served as Coastal Scientist for the preparation of a sea level rise analysis memorandum for the Ellis Creek Water Recycling Facility. This analysis was to inform the re-design of the outfall hydraulics. Existing lidar data was used to generate GIS based flood polygons for sea level rise scenarios coupled with a 100-year flood and Mean Higher High-Water Level. Generated various vicinity maps and a topographic heatmaps.

East Bonita Cove Sea Level Rise Assessment
Coastal Scientist | Schmidt Design Group | San Diego, CA | Served as Coastal Scientist for the preparation of a sea level rise assessment for a playground improvement project on a peninsula in located in Mission Bay, San Diego. This analysis was to inform the project design and support permitting efforts. Existing lidar data was used to generate GIS-based flood polygons for sea level rise scenarios coupled with extreme water levels.

Little River Trail
Coastal Scientist | Redwood Community Action Agency |
Humboldt County, CA | Developed a sea level rise vulnerability assessment and adaptation report for the proposed Little River Trail alignment. The report examined sea level rise and relevant coastal hazards, extreme still water elevations, extreme total water elevations, and potential fluvial water levels. Coastal engineering criteria (design elevations) was provided to inform the next phase of design.

Chollas Creek Quaywall Upgrades
Coastal Scientist | Naval Facilities Engineering Systems Command (NAVFAC) | San Diego, CA | Served as Coastal
Scientist for the preparation of a Metocean and Environmental Factors Report. This included a Sea Level Rise Analysis to determine an adequate elevation for the quay wall. Historic and recent data was analyzed for the San Diego Bay to
determine wave characteristics, current velocities, and water level exceedance probabilities with sea level rise.

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California Sea Grant State Fellowship
Program Lead | State and Federal Resource Agencies |
California | Led flagship program that provides continuing educational and training opportunities to early career marine and coastal science and policy professionals at local, state, and federal resource management agencies. Outreach
and engagement efforts resulted in increased funding and diversity of program to include more host entities and fellows. | Reference: Laura Engeman, Coastal Resilience Specialist, CCCIA/CA Sea Grant, [email protected]
BEACON Science Advisory Committee
Project Manager | BEACON | Ventura/Santa Barbara, CA |
Coordinated establishment and function of Science Advisory Committee for the BEACON. Performed science needs
assessment and identified opportunities to implement coastal regional sediment management for Santa Barbara and Ventura Counties. | Reference: Marc Beyeler, Executive Director, BEACON, [email protected]
California Dune Science Network
Co-Founder | California Sea Grant | California | Co-led creation of community of practice to advance understanding and use of dune features for coastal resilience and develop criteria for monitoring system functions. Through coordination of professional networks developed online database,
resources, and hosted workshops to spur innovation of
nature-based solutions for coastal hazards.

Regional Sediment Management and Sea Level Rise
Adaptation Pilot Program
Project Integration and Outreach | BEACON | Santa Barbara, CA | Project focused on developing a regional sediment
management program leveraging opportunistic material from upland sources and placement on beaches to maximum
benefits and minimized impacts. Coordinated physical
modelling and conceptual ecological framework design
project teams and integrated policy review.

Coastal Resilience Extension
Lead | California Sea Grant | San Diego, CA | Linked science to policy through engagement with and facilitation of networks of coastal managers, research scientists, and stakeholders focused on coastal resilience in California. Provided guidance on federal and state funding investments to best advance research priorities to achieve programmatic goals.

AdaptLA
Project Manager | USC Sea Grant | Los Angeles, CA | Led regional AdaptLA effort coordinating city and county
staff across the Los Angeles area and private consultants performing a countywide sea level rise vulnerability analysis.

Hosted workshop and outreach activities to incorporate
resiliency measures into community planning policies and adaptation strategies.

Project Experience
Nick is a coastal scientist with over nine years of working experience at the intersection of research, policy, and project management in California. Nick has a proven ability to administer multi-million-dollar funding programs, communicate and engage with stakeholders across sectors, and implement complex projects effectively. Nick focuses on envisioning innovative solutions for communities to adapt and manage sea level rise, erosion, flooding, and other coastal hazard impacts through collaboration. Nick’s ability to engage diverse stakeholder groups and coordinate complex project components is demonstrated through the success of the California Sea Grant State Fellowship and integration of science needs into Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) management activities.

Relevance to the Project:

Experience
9 years | <1 w/GHD
Qualifications/Registrations
– MS, Coastal and Watershed Science and Policy, California State University Monterey Bay
– BS, Environmental Science, Loyola Marymount University Nick Sadrpour
Monitoring Plan Support
GHD Page 281 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 38 GHD City of Imperial Beach Imperial Beach Community Resilience Plan 39 US Geological Survey CoSMoS Training
Project Manager | USC Sea Grant | Los Angeles, CA |
Developed and led training program including workshops, webinars, and outreach materials to educate users on USGS CoSMoS model for sea-level rise, shoreline change, and cliff retreat scenarios for Southern California.

Marshes on the Margin
Stakeholder Coordinator | California SCC | Southern
California | Led project outreach identifying vulnerabilities and strategies on how estuarine systems in Southern California can adapt to sea-level rise. Facilitated site visits and focus groups at case study sites.

Proposition 84 Research Program
Research Coordinator | Ocean Protection Council |
Sacramento, CA | Developed guidelines, coordinated
outreach, and created expert technical review process
to select projects that support state priorities focused on stewardship and management of California’s ocean and
coastal resources in the areas of sea-level rise adaptation and coastal resilience, coastal sediment management, marine pollution, and marine renewable energy.

Sea Level Rise Assessment Grants
Project Manager | Ocean Protection Council | Sacramento, CA | Managed state grants to several cities and counties to perform sea-level rise and climate change vulnerability assessments to inform updates to Local Coastal Programs and other city policies.

Proposition 1 Grant Program
Project Manager | Ocean Protection Council | Sacramento, CA | Led initial development and implementation of OPC Prop 1 $30 million grant program. Developed guidelines and Request for Proposal, facilitated public comment and meetings, and coordinated interagency project review and selection of first round of projects.

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Beach Boulevard Infrastructure Resiliency Project
Senior Coastal Engineer | City of Pacifica | Pacifica, CA | Served as Senior Coastal Engineer responsible for evaluating existing and future coastal hazards and developing
alternatives to mitigate coastal hazard impacts and improve the resilience of Beach Boulevard infrastructure while also enhancing public access and other coastal resources.

The project involves community engagement, alternatives development and feasibility analysis to identify a preferred alternative to carry forward through permitting and detailed design. | Reference: Ryan Marquez, Project Manager,
650.738.3769, [email protected]
Oceanside Sand Retention Feasibility Study
Senior Coastal Engineer | City of Oceanside | Oceanside, CA | Served as Senior Coastal Engineer responsible for evaluating feasibility of sand retention structures such as groins and multi-purpose “artificial” reefs to provide a long-term and sustainable strategy in response to chronic erosion south of Oceanside Harbor. Led the numerical modeling effort to simulate shoreline change for a range of sediment retention and beach nourishment strategies which informed a multicriteria analysis of technical, financial, and environmental aspects of each strategy.

Bayshore Bikeway Resiliency Project
Senior Coastal Engineer | City of Imperial Beach | San
Diego Bay, CA | Served as Senior Coastal Engineer
responsible for development of nature-based adaptation
strategies for a vulnerable low-lying stretch of Bayshore adjacent to the community of Imperial Beach. Project
elements include a living levee along the bikeway, habitat restoration, enhanced stormwater treatment capacity
and flood control improvements. The project seeks to
build in ecosystem resilience and flood protection for

3.5 feet of sea level rise consistent with the Ocean Policy Committee Climate Action Plan. | Reference: Chris Helmer, Environmental and Natural Resources Director, 619.628.1370, [email protected]
Carlsbad Boulevard Climate Adaptation Project
Senior Coastal Engineer | City of Carlsbad | Carlsbad, CA | Served as Senior Coastal Engineer responsible for evaluating coastal hazards and adaptation strategies associated with the realignment of Pacific Coast Highway and revisioning these coastal lands to enhance public access, restore habitat and other coastal resources. The project will involve community engagement, alternatives development and feasibility analysis to identify a preferred Climate Adaptation Plan for the relocated segment of highway.

North Torrey Pines State Beach – Parking Lot
Relocation
Senior Coastal Engineer | Los Peñasquitos Lagoon Foundation | Torrey Pines, CA | Served as Senior Coastal Engineer
responsible for evaluating current and future coastal hazards and developing engineering concepts of a redesigned or
retreated parking lot that achieves multiple benefits in line Project Experience
With over 18 years of experience in coastal and water resources engineering, Aaron provides clients with innovative solutions to existing and future flood hazards. His recent focus on coastal vulnerability assessments and adaptation planning has helped clients understand and develop long-term strategies to mitigate impacts from rising sea levels. Aaron’s engineering experience includes a wide range of coastal, riverine, and civil infrastructure projects, many of which incorporate nature-based strategies like living shorelines, habitat restoration and beach nourishment.

Relevance to the Project:

Experience
18 years | 2 w/GHD
Qualifications/Registrations
– MS, Civil Engineering, California State University
– BS, Civil Engineering, California State University
– Civil Engineer, CA #71640
Aaron Holloway PE
Task Lead: Implementation Plan
GHD Page 283 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 40 GHD City of Imperial Beach Imperial Beach Community Resilience Plan 41 with overall lagoon restoration objectives. The development of alternatives, feasibility analysis and preliminary design are based on close collaboration with the Los Penasquitos Lagoon Foundation, California State Parks, State Coastal Conservancy, and other project stakeholders.

West Trail Living Shoreline
Senior Coastal Engineer | San Mateo County Harbor
District | Pillar Point Harbor, CA | Served as Senior Coastal Engineer responsible for technical review of final design plans, specifications and cost estimate for compliance with GHD’s quality management system. The review focused on
the coastal and civil engineering components of the design package to improve clarity, completeness and consistency between plans and specifications in preparation for the bid phase of the project.

Natural Shoreline Infrastructure Project
Senior Coastal Engineer | County of Humboldt | Humboldt Bay, CA | Served as Senior Coastal Engineer responsible for providing design support on the tidal marsh restoration project along a low-lying stretch of Humboldt Bay shoreline in which the Hwy 101 and railroad corridor are extremely vulnerable to coastal flooding and sea level rise. The project aims to reestablish tidal marsh, stabilized behind a coarse beach and series of drift sills (groins) to reduce the effects of wind driven wave runup along the transportation corridor.

SLR Vulnerability Assessments and Adaptation
Planning
As an industry leader in climate change and SLR adaptation planning, has served as the technical lead and/or project manager on 30+ public and private sector studies that address the challenges and uncertainties associated with the changing climate. Notable studies include:
– City of Pismo Beach Sea Level Rise Vulnerability
Assessment and Adaptation Plan
– City of Avalon Sea Level Rise Vulnerability Assessment – City of Seal Beach Sea Level Rise Vulnerability Assessment – City of Dana Point Sea Level Rise Vulnerability Assessment – City of San Clemente Sea Level Rise Vulnerability
Assessment
Sea level rise guidance continues to evolve requiring sea level rise impacts, and uncertainty be incorporated into local, regional, and site-specific planning efforts. Specializes in helping clients navigate these guidelines to satisfy their risk tolerance and regulatory agency requirements (e.g., California Coastal Commission, State Lands Commission, Regional
Water Quality Control Board).

Seaport San Diego, SLR Analysis, and Adaptation
Strategy
Lead Coastal Engineer | Seaport San Diego | San Diego
Bay, CA | Served as Lead Coastal Engineer responsible for SLR vulnerability assessment and adaptation plan for the proposed redevelopment of the Central Embarcadero region of the Downtown San Diego waterfront. The assessment was performed consistent with California Coastal Commission and Ocean Protection Council’s Sea Level Rise Guidance
Documents to identify the potential sea level rise impact thresholds for the variety of proposed land uses, probability of occurrence and a potential adaptation pathway for longterm sustainability of the proposed development.

Stable Road Groin Field
Lead Coastal Engineer | Stable Road Beach Restoration
Foundation | Spreckelsville, Maui, HI | Served as Lead
Engineer for design, permit support, and construction drawing preparation for rock groin field in support of the Stable Road Beach Restoration project. Four groins were designed with a Tensar Triton rock mattress core and rock armor layers to stabilize a stretch of coast vulnerable to chronic erosion. The project was a follow up to a beach restoration pilot project consisting of beach nourishment and geotube groins.

Publications
– Boudreau, R., Sloop, R., Holloway, A., Rivera, J. Shore & Beach Vol. 86, No.4, Fall 2018.

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City of Imperial Beach, Ocean Protection Council
Prop 68 - Bayshore Bikeway Resiliency Project (2021 -
2022)
Project Manager, Lead Planner | City of Imperial Beach, CA | Responsible for a project that will repurpose the existing path into a multi-benefit coastal resilience corridor that protects the community from flooding from future sea level rise. Dennis facilitated inter-agency partnerships, public outreach, and directed design and planning. | Reference:

Chris Helmer, Environmental and Natural Resources Director, City of Imperial Beach, CA 619.628.1370
San Diego Unified Port District, Port Master Plan
Update (2015 - 2020)
Project Manager, Lead Planner | San Diego Unified Port
District, San Diego, CA | Led a multidisciplinary team of professionals to prepare a comprehensive update to
the Port’s Master Plan. The work program included the
update of the Port’s policies and development standards.

Dennis organized and/ or facilitated over 140 stakeholder meetings for the public and local, state, and federal
agencies.| Reference: Lesley Nishihira, Director of Planning, San Diego Unified Port District, 619.686.6469
2017 Award Winner: National Association of Environmental Professionals, Outstanding Public Involvement for the Port of San Diego’s Port Master Plan Update
San Diego Unified Port District, AB691 SLR
Vulnerability Assessment and Coastal Resiliency
Report (2018 - 2019)
Project Manager, Lead Planner | San Diego Unified Port
District, San Diego, CA | Dennis led the preparation of the coastal vulnerability assessment. The work program
included an analysis of the impacts of projected sea level rise, an estimate of financial costs inaction or strategy implementation. | Reference: Phil Gibbons, Program Manager, San Diego Unified Port District, 619.725.6037
2019 Award Winner: Outstanding Environmental
Technical Report, San Diego Chapter, Association of
Environmental Professionals
San Diego Unified Port District, SB507 Trust Lands Use
Plan (2022 - Current)
Project Manager, Lead Planner | San Diego Unified Port
District, San Diego, CA | Dennis leads the preparation of the planning and policy document that describes proposed
development, allowable uses, and preservation for all
submerged lands in San Diego Bay transferred to the Port of San Diego from the California State Lands Commission under SB507. | Reference: Lily Tsukayama, Senior Planner, San Diego Unified Port District, 619.686.8199
Project Experience
Dennis is a principal and co- founder of Nexus Planning & Research, a California-focused land use planning and policy research firm. He has 20 years of experience leading the firm’s public agency advisory program, policy research efforts, and technical analyses. Dennis provides strategic advisement and management for complex projects throughout the California. He specializes in long range planning, climate resiliency and hazard mitigation planning, and economic analyses with a focus on coastal communities. Dennis is highly skilled at facilitating discussions on contentious issues to reach consensus.

Relevance to the Project:

Qualifications/Registrations
– MA, Economics, San Diego State University
– BA, Geography, San Diego State University
Experience
20 years | 10 w/Nexus
Dennis Larson
Task Lead: Community Resiliency Plan, Outreach & Planning Coordination, Community Resliency Plan
GHD Page 285 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 42 GHD City of Imperial Beach Imperial Beach Community Resilience Plan 43 Additional Relevant Experience
– City of Laguna Beach, Coastal Vulnerability Assessment and Adaptation Plan (Current)
– City of San Anselmo, Climate Vulnerability Assessment and Adaptation Framework (Current)
– San Mateo County, Sea Level Rise Vulnerability
Assessment and Adaptation Framework (Current)
– City of Foster City, Climate Vulnerability Assessment and Adaptation Framework (Current)
– Santa Clara County, Climate Vulnerability Assessment and Adaptation Framework (2022)
– City of Encinitas, Climate Vulnerability Assessment and Adaptation Framework (2021 - 2022)
– City of Ontario, Sea Level Rise Vulnerability Assessment and Adaptation Plan (2022)
– City of Hillsborough, Climate Vulnerability Assessment and Adaptation Framework (2021)
– City of Irvine, Climate Action and Adaptation Plan (2021) – Caltrans and San Diego Association of Governments, SB1 – Climate Resiliency Economic Framework (2020 - 2021)
– City of Mission Viejo, Local Hazard Mitigation Plan (2022) – City of Anaheim, Local Hazard Mitigation Plan (2021)
– City of Vernon, Local Hazard Mitigation Plan (2021)
– City of Stanton, Local Hazard Mitigation Plan (2021)
– City of Hollister, Local Hazard Mitigation Plan (2021) – City of Rancho Cucamonga, Climate Vulnerability
Assessment (2020)
– City of Portola Valley, Local Hazard Mitigation Plan (2020) – City of Costa Mesa, Local Hazard Mitigation Plan (2020) – City of Irvine, Local Hazard Mitigation Plan (2020)
– California State Lands Commission and San Diego Unified Port District, San Diego Ocean Planning Partnership (2018 - 2019)

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– Padre Dam Municipal Water District I-8 Unencased Pipeline Crossings Replacement Project | El Cajon, CA | Principal Land Surveyor
– College Boulevard Widening Waring Road to Old Grove
Road | Oceanside, CA | Principal Land Surveyor
– El Camino Real Widening Arenal to La Costa | Carlsbad, CA | Principal Land Surveyor
– El Camino Real Widening Sunny Creek to Jackspar |
Carlsbad, CA | Principal Land Surveyor
– Village H Dog Park | Carlsbad, CA | Principal Land Surveyor – El Camino Real at Cannon Road Improvements | Carlsbad, CA | Principal Land Surveyor
– Alvarado Road Realignment | San Diego, CA | Principal Land Surveyor
– Golf Course Drive | San Diego, CA | Principal Land Surveyor – City-Wide Pedestrian Crossing Upgrades | La Mesa, CA | Principal Land Surveyor
– Eastlake Parkway Drop-Off | Chula Vista, CA | Principal Land Surveyor
– North 1st Avenue Bridge PS&E | Barstow, CA | Principal Land Surveyor
– National City Alley Improvements | National City, CA | Principal Land Surveyor
– Del Mar Heights Road at I-5 | Del Mar, CA | Principal Land Surveyor
– El Camino Real Bridge Improvements | Carlsbad, CA |
Principal Land Surveyor
– Coronado Alley Improvements | Coronado, CA | Principal Land Surveyor
– Imperial Beach RTIP Street Surveys | Imperial Beach, CA | Principal Land Surveyor
– Hazard Center Drive Survey | San Diego, CA | Principal Land Surveyor
– Green Tree Boulevard Extension | Victorville, CA | Principal Land Surveyor
– East Valley Parkway/Valley Center Drive | Escondido, CA | Principal Land Surveyor
– Encinitas Boulevard SRTS Project| Encinitas, CA | Principal Land Surveyor
– Bent Avenue/Via Vera Cruz Improvements | San Marcos,
CA | Principal Land Surveyor
References
– Hamed Hashemian, Engineering Project Manager, City of La Mesa, 619.667.1153
– Jaime Campos, Associate Civil Engineer, City of El Cajon Public Works Land Development, 619.441.5554
Project Experience
Mickey has 47 years of experience in managing, directing and performing civil engineering and land surveying tasks. His experience includes 10 years in the municipal sector prior to founding Aguirre & Associates in 1986. Both municipal and private survey and mapping experience includes a broad range of projects, including rail and light rail, public works, residential, commercial, churches, schools and other institutional projects. Mickey has extensive surveying and mapping experience on local agency environmental projects.

Relevance to the Project:

Qualifications/Registrations
– MS, Civil Engineering, Stanford University
– BS, Civil Engineering, Stanford University
– Civil Engineer, CA #27648
Experience
47 years | 37 w/A&A
Mickey Aguirre PE
Constraints & Opportunities Support - Baseline Survey
GHD Page 287 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 44 Bayshore Bikeway Resiliency Project
City Planner | The Bayshore Bikeway Resiliency Project
will retrofit a 1.2-mile segment of the Bayshore Bikeway to provide multiple benefits to the disadvantaged and
severely disadvantaged communities of Imperial Beach
including: protection for current flooding, future sea level rise resilience, enhanced coastal access, and ecosystem resilience. Diego helps plan and implement public outreach and leads scenario planning for the public access and
recreational efforts. | Reference: Chris Helmer, Director of Environmental & Natural Resources, 619.628.1370,
[email protected]
Highlighted Skills:
– Local knowledge and understanding
– Demonstrated competency in the climate change planning – Familiarity with the scenario planning approach
– Technical report writing
City of San Diego Coastal Resilience Master Plan
City Planner | City of San Diego | San Diego, CA | The City of San Diego’s Coastal Resilience Master Plan will identify specific resilience and conservation needs along the coastline and develop a portfolio of nature-based solutions to promote resilience and protect critical coastal habitats. Diego is responsible for planning and implementing public outreach and stakeholder engagement. | Reference: Julia Chase, Chief Resilience Officer, 619.236.6057, [email protected]
Highlighted Skills:
– Local knowledge and understanding
– Demonstrated competency in the climate change planning – Familiarity with the scenario planning approach
– Technical report writing
– Imperial Beach Bayshore Bikeway Resiliency Project
Project Experience
Diego Velasco is principal and founder of Citythinkers, an integrated and multi-disciplinary planning and urban design firm based in San Diego, California. With 23 years of experience in both urban planning and architecture, he maintains a comprehensive and interdisciplinary approach to that makes him versatile and diverse in his skills. His planning work ranges in scale and scope from master planned communities to general plans, community plans, zoning codes, streetscape design, resiliency planning, and community outreach. His work in architecture focuses on urban, infill housing and mixed-use. Diego is currently active in his community as Section Director for the American Planning Association, a member of the Management Committee of ULI San Diego/Tijuana, and as a frequent speaker at national and local American Planning Association and Urban Land Institute events.

He teaches undergraduate city planning, urban design, and architecture studio courses at the University of California, San Diego and the University of San Diego.

Relevance to the Project:

Qualifications/Registrations
– MS, Urban Planning, University of Washington
– Certifciate, Urban Design, University of Washington
– BA (Honors), Architecture (Minor: City Planning), University of California
– American Institute of Certified Planners Certified Planner – LEED Accredited Professional, US Green Building Council Experience
23 years | 4 w/Citythinkers
Diego Velasco AICP, LEED AP
Outreach & Planning Coordination Support
GHD Page 288 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 45 GHD City of Imperial Beach Imperial Beach Community Resilience Plan 46 24th Street Transit Oriented Development Overlay
Reference: Brad Raulston, City of National City, 619.336.4256, [email protected]
City of San Diego On-Call Planning Services
Reference: Nancy Graham, Development Project Manager III, 619.236.6891, [email protected]
City of San Diego Complete Communities
Reference: Nancy Graham, Development Project Manager III, 619.236.6891, [email protected]
Awards
– American Planning Association, San Diego Chapter
Comprehensive Plan Award for the El Cajon Transit District Specific Plan (2019)
– American Planning Association, San Diego Chapter Urban Design Award (Honorable Mention) for USD Master Plan
(2018)
– American Planning Association National Achievement
Award - Public Outreach (2015)

Page 289 of 340 ends

Marin Shoreline Sea Level Rise Vulnerability
Assessment
Worked with Marin County to conduct groundbreaking sea
level rise vulnerability assessment, develop conceptual adaptation planning and engineering materials, developing and implementing public education and engagement workshops, and support California Coastal Commission Coastal
Management Planning activities.

Helped over 11 municipalities and Marin County understand potential realities along the San Francisco Bay shoreline and empowered jurisdictions to begin more in-depth analysis and adaptation work.

Other Relevant Projects:
– City of San Rafael Sea Level Rise Vulnerability Assessment – Multiple Award-Winning Game of Floods
– Future Urban Development Area Multi-jurisdictional plan (North Mendota, North Yahara, East Madison/Sun Prairie, Stoughton Area)
Project Experience
Bridgit offers over 10 years of experience as an effective organizational strategist, analyst, outreach expert, and project manager in community development and planning. She helps governments understand future planning scenarios, develop strategic action plans, and effectively communicate with and engage the public in informing decision-making processes. Bridgit’s specialties include long-range planning, land use and climate change assessments, GIS, and public outreach.

Relevance to the Project:

Qualifications/Registrations
– MS, Urban & Regional Planning, University of Wisconsin – BS, Environmental Biology & Management, University of California
– American Institute of Certified Planners Certified Planne Experience
10 years | 6 w/BVB
Bridgit Van Belleghem AICP
Outreach & Planning Coordination Support
GHD Page 290 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan 47 → The Power of Commitment
VI. Insurance
and Other
Information

Page 291 of 340 ends

VI.Insurance
and Other
Information
Please see the following pages for
our insurance information.

GHDPage 292 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan B GHDPage 293 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan C GHDPage 294 of 340 City of Imperial Beach Imperial Beach Community Resilience Plan D → ghd.com Page 295 of 340
P a g e | 1
April 5, 2023
ITEM TITLE: NOTIFICATION OF TRAVEL FOR COUNCILMEMBER MITCH MCKAY TO

ATTEND THE CALCITIES CITY LEADERS SUMMIT AND A CITY COUNCIL DISCUSSION IDENTIFYING LOCAL LEGISLATIVE ISSUES DIRECTLY IMPACTING IMPERIAL BEACH. (0410-60 & 0460-20)
ORIGINATING DEPARTMENT:

City Manager
EXECUTIVE SUMMARY:

Councilmember Mitch McKay has been appointed as the City’s primary representative to the League of California Cities (CalCities) San Diego Division Legislative Sub-Committee. The Legislative Sub-Committee is coalition of San Diego County cities that reviews and provides direction to the San Diego Division membership on bills pending before the legislature. CalCities is hosting a City Leaders Summit on April 12-14, 2023 which Councilmember McKay will be in attendance. The Summit consists of education and learning sessions and meeting with legislators regarding CalCities priority bills, however elected officials also have an opportunity to advocate for local issues and legislation affecting their own cities.

RECOMMENDATION:

City staff recommends that the City Council identify pertinent issues and important matters directly affecting Imperial Beach that Councilmember McKay could include as part of his meeting with legislators during the City Leaders Summit.

OPTIONS:
 Approve notification of travel for Councilmember McKay and identify local issues and legislative priorities directly affecting Imperial Beach.  Approve notification of travel for Councilmember McKay with no additional discussion.  Provide City Manager direction.

BACKGROUND/ANALYSIS:

The League of California Cities (CalCities) was established in 1898, previously known as the League of Municipalities. CalCities helps with advocacy efforts in legislature, ballots, and in the courts through outreach and policymaking. CalCities offers numerous education and training programs for city officials such as the Annual League of CalCities Conference, City Manager’s Conference, New Mayors, and Council Conference, as well as many others. CalCities is hosting a conference for city officials that includes an opportunity for leaders to meet with legislators to

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discuss the most pertinent issues affecting their cities while also attending a two-day in-depth educational session. The City Leaders Summit conference will take place on April 12-24, 2023, in Sacramento, California.

Councilmember McKay will be attending the City Leaders Summit conference that will take place on April 12-24, 2023. During the Summit, elected officials will have an opportunity to advocate for local issues and legislation affecting their own cities. Councilmember McKay recommends advocating for additional funding to address the Transboundary Sewage Issues and that Housing laws should consider jurisdictional context, such as locating in a coastal zone, infrastructure impacts, job centers, and transportation, and any pertinent issues that the City Council feel are important matters directly affecting Imperial Beach.

ENVIRONMENTAL DETERMINATION:

Not a project as defined by CEQA.

FISCAL IMPACT: Councilmember McKay estimated expense to attend the City Leaders Summit conference on April 12-24, 2023 is $1,358 including registration and travel expenses.

FISCAL YEAR: 2023/2024
BUDGETED: Yes
BUDGET AMENDMENT No
ACCOUNT NO(S).: 101-1010-411.2804
PROJECT NO(S).: SP2029
FISCAL ANALYSIS: Estimated $1,358 including registration and travel expenses.

CURRENT BUDGET: NA
ANTICIPATED EXPENDITURE: $1,358
ATTACHMENTS: None.

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April 5, 2023
ITEM TITLE: DISCUSSION ON SPECIAL EVENTS POLICIES, PROCEDURES, AND FEE WAIVERS. (1040-40)
ORIGINATING DEPARTMENT:

Parks & Recreation
EXECUTIVE SUMMARY:

As a beach community, the City of Imperial Beach is an attractive location for a variety of events.

On May 19, 2021, the City Council adopted Resolution No. 2021-27 creating the Imperial Beach Special Event Policies and Procedures. In 2022, special events returned to Imperial Beach after not having events during COVID-19. It is important to have a variety of mixed cultural events that are beneficial to the community and enjoyed by both residents and visitors. As Special Event Permits are being submitted some event organizers are requesting fee waivers, fee reductions or city co-sponsorship. Fee waivers are not part of the Special Event Policies and Procedures or withing the City Manager authority. If the City Council wishes to consider fee waivers, staff recommends that the fee waivers are standardized, part of a policy, and through the special event application process. Resolution No. 2021-27 also allows the opportunity to amend the Special Event Policies and Procedures from time to time.

RECOMMENDATION:

That the City Council provide direction to staff regarding current special event policies, fee waivers and sponsorship procedures to include the development of a Special Event Fee Waiver Policy and amending the current Special Events Policies and Procedures.

OPTIONS:
 Direct city staff to draft a special event fee waiver policy and update current special event policies and procedures
 Refer the matter back to the City Manager
 Provide staff with further direction
BACKGROUND/ANALYSIS:

On May 19, 2021, the City Council adopted Special Event Policies and Procedures (Att 1) which represents and encapsulates the desires of the City Council for special events. After the COVID19 pandemic, the interest in hosting special events in the community increased. The newly established Parks, Recreation and Community Services Department has oversight of special

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event requests and application process. The current Special Events Policies and Procedures do not include a policy for fee waivers and the City Manager does not have the authority to waive fees. As we begin the 2023 event season there has been an increase in requests to waive fees.

In some cases, all fees. Other requests include in-kind services such as equipment, rental of portable toilets, rental of barricades, or traffic control equipment. All which the city currently does not own and are not part of the city’s operating budget. Additional requests by event organizers include requests to waive fees for application processing, sound amplification, safety inspection, cleaning, utility set up, road closure or bollard installation, etc. Occasionally, the city receives requests to cover all overhead costs or to provide public safety (Sheriff, EMS, and Lifeguards).

Examples of estimated fees* based on the type of event:
 A low impact special event may include tidelands staff support for one hour for utility setup, no amplified sound, no requested reserved parking areas, no vendor booths, and no additional requests for support, requires a minimum estimated fee of $457 to issue a permit. Fee does not include parks and recreation staff time during event, or any post event cleanup or repairs of damages by city staff. (Example of low impact event: Imperial Beach Athletic Club Horseshoe Tournament).
 A medium impact special event may include tidelands staff support for one hour of utility setup, reserved parking area requested, amplified sound, vendor booths, and no additional requests for support, requires a minimum estimated fee of $718 to issue a permit. Fee does not include parks and recreation staff time during event, or any post event cleanup or repairs of damages by city staff. (Example of medium impact event: 2022 Sun & Sea Festival One Day Concert held at Pier Plaza for half of the day).
 A high impact special event may include tidelands staff support for utility setup or beach preparation, amplified sound, road closure not including the bollard system, and vendor booths, requires a minimum estimated fee of $1,057 to issue a permit. Fee does not include parks and recreation staff time during event, any post event cleanup, or repairs of damages to property, or any law enforcement fees by the San Diego County Sheriff Department. (Example of high impact event: Air Cooled Car Show).
*These fees are based on the 2003 adopted fee schedule. The City is currently going through the process of revising its fee schedules and these rates may be adjusted in the near future.

Special events may incur additional charges for staff support for instances such as road closures by city staff, large areas of beach preparation, paramedic/EMT support, water safety support, or any additional specialized requests from event organizers.

Attachment 2 provides a list of all the permitted special events as well as the fee waiver request that were approved by City Council in 2022. In 2022 the City Council approved fee waivers and in-kind support for events including the Sun and Sea Festival. For the 2022 Sun and Sea Festival the amount of fee waivers, in-kind support and sponsorship that was requested and approved by City Council was $9,500. This amount did not include staff support provided during and before the event and also does not include the grant monies provided by the Port of San Diego Civic Activation Program which totaled an additional $5,000 that was until given to the Sun and Sea Festival that was previously committed to the Imperial Beach 4th of July Community Fireworks show.

Setting up a special event requires the support of various departments such as Public Works, Parks, Recreation and Community Services including the Park Rangers and Response Team or Public Safety Department. With the increase in requests for events in Imperial Beach and fee waivers, staff has identified the need to develop an equitable and standardized process for fees

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waivers. Staff is seeking direction from the City Council on event fee reductions, fee waivers and co-sponsoring events.

Before bringing this item to City Council staff researched various cities in California that have fee waiver programs in place such as special event grant program and sponsorship policies. Attached 3 to this staff report are examples from four different cities: City of Santa Clara, City of Hayward, City of Ventura and City of Hermosa Beach. These examples include special event policies, city council goals and objectives for special events, and event organizers requirements.

These examples include a process for special event waiver of fees, reduction of fees, special event grant programs and city co-sponsorship such as:
 Policy for community organizations to request fee reductions, fee waivers, and City funds  Establishing mutually beneficial partnerships between City and the community  Effectively control the manner in which the City provides event sponsorship to the community
 Determine City Council annual budget for fee reductions, fee waivers, and co-sponsorship  City Council determination of which event fees are eligible for waivers  Special Events held annually in City aligning with City Council Goals  Requiring event organizers to demonstrate the events community benefit and/or positive economic impact with reporting requirement
The level of fee waivers, reductions or city co-sponsorship should be determined by the City Council in a standardized application and process adopted by a policy. In order to have clearly defined goals, criteria, and evaluation measures for events staff recommend that the City Council consider adopting a policy for the waiver of special event fees, fee reductions and city cosponsorship.

Furthermore, City staff is seeking the opportunity to amend the current Special Event Policies and Procedures at a future meeting to streamline the process of what is being done right now. For example, the current policies and procedures require the completion of an application for review and approval no later than (60) days prior to the event but must be submitted up to one year prior to actual date of the event no later than November 1st for a conditional pre-approval. This is causing confusion, because the applicants are under the impression that their application has been approved by City Council and then they provide all items to staff at the last minute.

ENVIRONMENTAL DETERMINATION:

Not a project as defined by CEQA.

FISCAL IMPACT:

Fiscal impact will be determined during fiscal year by the amount of special event fees waived or event sponsorship provided.

ATTACHMENTS:

ATT 1 – Special Event Policies and Procedures
ATT 2 – List of Permitted Special Events in 2022
ATT 3 - Examples of Special Event Fee Waiver Policies, Goals, Procedures

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City of Imperial Beach
Special Event Policies and Procedures
1 Attachment 1

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City of Imperial Beach
Special Event Policies and Procedures
2 Contents
Introduction..................................................................................................................................................3 Special Event Permit Application.................................................................................................................4 Complete Application Required................................................................................................................5 Application Fees........................................................................................................................................5 Special Events Scheduling ............................................................................................................................7 Application Review Process .........................................................................................................................8 Special Events Committee ........................................................................................................................8 General Review Items...............................................................................................................................8 Review of Other Required Permits...........................................................................................................9 Event Layout ...........................................................................................................................................10 Other Review Items ................................................................................................................................13 Security Plan...............................................................................................................................................15 Private Security .......................................................................................................................................15 First Amendment Activity .......................................................................................................................15 Alcohol Management..............................................................................................................................16 Supplemental Plans....................................................................................................................................18 Medical Plan............................................................................................................................................18 Transportation and Street Closure Plans................................................................................................18 Operation Plan........................................................................................................................................19 Acknowledgement......................................................................................................................................21

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City of Imperial Beach
Special Event Policies and Procedures
3 Introduction
Thank you for considering Imperial Beach for your event! More than 100 events are held each year in our beautiful community and these policies and procedures have been created as a guide to navigate the Special Event approval process and to provide guidelines and requirements associated with Special Events in Imperial Beach.

Special Events are fun and can benefit the community in a variety of ways, but it is important that all participants and attendees are safe and the potential impacts to local residents and businesses are mitigated. These policies have been developed to address a variety of events. Although some regulations do not seem applicable to the requested event, it is important to review this document carefully as each applicant is expected to uphold and satisfy the provisions included in the policies and procedures adopted by the City Council. Special Event Permits will not be issued during the Memorial Day Weekend, on Independence Day, or during the Labor Day Weekend.

These policies are applicable to events on public property or events that impact public property. Because the events regulated by these policies are located on public property, it is important to note that the City of Imperial Beach is under no obligation to approve any Special Event application. Application for events that cannot demonstrate a benefit to the community, or worse, are anticipated to have a negative impact on residents or local businesses, will be denied. Furthermore, if it is determined that for official government purposes an event must be canceled even after it has been approved, the City reserves the right to cancel the event and return all fees submitted by the applicant.

Special event permit applications, along with documents, plans and information that support the application, will be used by the City of Imperial Beach for official city purposes. Application information may be made available as required by state or federal law. At a minimum, the following information shall be deemed public: event name, description, name and contact information of the Applicant, dates and times of the event, and the event location.

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City of Imperial Beach
Special Event Policies and Procedures
4 Special Event Permit Application
Prior to holding a Special Event on any public property, the event organizer (Applicant) is highly encouraged to submit an event date request by November 1st for the following calendar year. A submittal of the preferred date does not guarantee that date will be available. If event date is approved, an application for review and approval must be submitted no later than sixty (60) days prior to event, but not more than one year prior to actual date of the event, unless otherwise waived by the City Manager upon written finding that the limited scope of the event, both in size and magnitude, allows it to be adequately reviewed in the time provided or as required by law. Applications for a Special Event Permit are available on the City’s website at www.imperialbeachca.gov. Approval of Special Event Permit Applications are granted by a majority of the City Council, in accordance with these policies and procedures. The City Council directs staff to not place an application on the agenda until application requirements are deemed satisfied. The table below provides the location of each allowable event venue, the size at which a Special Event Permit is required, the approval authority, whether alcohol may be allowed, whether amplified sound is allowed, and other special considerations.

Location Size for Permit
Required
Approval
Authority
Alcohol
Allowed
Amplification
Allowed
Special
Considerations
Beach/sand areas 25 people or
more
Majority of the
City Council No Yes, west facing
speakers
Cannot block or
restrict access to
beach
Dunes Park Only allowed by
City Council
Majority of the
City Council No No
Events are
discouraged in
Dunes Park
Pier Plaza 25 people or
more
Majority of the
City Council
Restrictions
apply, ABC permit
required
Yes, restrictions
apply
Limited to 2
weekends per
month
Sports Park and
Recreation Center
25 people or
more
Majority of the
City Council
Restrictions
apply, ABC permit
required
Yes, restrictions
apply
Events must be
coordinated with
other activities
Veterans Park 25 people or
more
Majority of the
City Council No Yes, restrictions
apply
Events must be
coordinated with
other activities
IB Boulevard
Boardwalk
25 people or
more
Majority of the
City Council
Restrictions
apply, ABC permit
required
Yes, restrictions
apply
Events must be
coordinated with
other activities
Street & Parking
Lot Closures
25 people or
more
Majority of the
City Council
Restrictions
apply, ABC permit
required
Yes, restrictions
apply
Events must be
coordinated with
other activities
Other parks and
public property Not allowed Not allowed No No
Special Events are
not allowed in
other public areas
Imperial Beach is a popular location to hold events. There are typically more requests for events than the City can accommodate. Therefore, each person or entity is limited to 4 events per year, and only one event per year in Pier Plaza.

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City of Imperial Beach
Special Event Policies and Procedures
5 Complete Application Required
For an application to be considered complete, applicants must complete all sections of the Special Event Permit Application with enough detail for a meaningful review, including all required supporting documentation, and all signatures and initials where designated. If the application is not signed it will be deemed incomplete.

At a minimum, other documents for specific events may be required, the following shall be submitted in addition to the application:
• An event Site Plan and Route Map.
• Certificate of Liability Insurance as further defined herein. • An event timeline, including deliveries, set up and dismantle. • Medical, communications, and safety plans as further defined herein. • A completed vendor list and all required Business Licenses. • Required County Department of Health Permits
Applicants are responsible for obtaining all permits and authorization required by other agencies with jurisdiction for any element of the event (Alcohol Beverage Control Permits, Health Permits, California Seller’s Permit, California Coast Guard, California Coastal Commission approval, etc.).

The complete application and required documents, including payment of the application fee, must be submitted at least sixty (60) days before the event or the application may be deemed incomplete by the City Manager. A substantially complete Special Event Permit Application means a permit application where all sections of the permit application have been completed and includes sufficient detail that the information can be understood and assessed by the reviewing City department or agency. Once reviewed, the fees are non-refundable even if the application is denied, unless otherwise determined by the City Manager finding that the amount of staff review did not warrant collection of the fee.

Acceptance of your Special Event Permit Application by the City of Imperial Beach does not guarantee the date and location or imply an automatic approval of an event. All application requirements must be satisfied before the City of Imperial Beach issues a Special Event Permit.

Application Fees
The fee to review an application for a Special Event shall be $250 ($150 for qualified non-profit or taxexempt organizations). The City Manager is authorized to reduce the application fee for events that are determined to be wholly beneficial to the youth of Imperial Beach, or for the Imperial Beach Chamber of Commerce. Application fees are non-refundable, even if the event is not approved. To qualify as a nonprofit organization, an organization must be recognized as tax exempt by the Internal Revenue Service (IRS) at least six (6) months prior to the event date and be in good standing with the IRS. If the Applicant is a bona fide tax-exempt non-profit organization, a copy of the IRS 501(c) tax exemption letter certifying its current tax exempt, non-profit status is required.

In addition to the permit application fee, additional fees may be assessed if circumstances warrant, such as extraordinary staff time expended, the need to obtain other City permits, or the costs for repair or restoration after an event.

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City of Imperial Beach
Special Event Policies and Procedures
6 The issuance of a Special Event Permit is a business transaction between the City of Imperial Beach and the Applicant. Therefore, a current and appropriate business license is required to hold a Special Event in the City of Imperial Beach. Additionally, all vendors who participate in the event will need to obtain a Vendor Permit from the City of Imperial Beach and the San Diego County Health Department (if applicable).

The final permit issued by the City of Imperial Beach is valid only for the venue area(s) and event activities, including set-up and dismantle, as described in the Special Event Permit Application and any attachment to the application. The City of Imperial Beach may place conditions or not approve all venue areas and/or activities requested in the permit application. Failure to comply with the terms and conditions of the permit or additional requirements of the City of Imperial Beach may result in the immediate cancellation of the event, denial of future special event permit applications, or the requirement of a cash deposit or surety bond.

The Applicant is legally and financially responsible for the overall organization, management, and implementation of the event and related activities. The Applicant may authorize the City to send invoices to an Alternate Contact listed on the application, however, maintains ultimate liability for payment of all fees and costs assessed by the City of Imperial Beach.

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City of Imperial Beach
Special Event Policies and Procedures
7 Special Events Scheduling
The City of Imperial Beach Calendar of Special Events details community events scheduled to take place on public property. Events are added to the calendar in December of each year, often far in advance of an approved permit application. As previously stated, the Applicant should submit an event date request by November 1st for the following calendar year. A submittal of the preferred date does not guarantee that date will be available. If event date is approved, an application for review and approval must be submitted no later than sixty (60) days prior to event, but not more than one year prior to actual date of the event, unless otherwise waived by the City Manager upon written finding that the limited scope of the event, both in size and magnitude, allows it to be adequately reviewed in the time or as required by law . The City of Imperial Beach reserves the right to cancel any event for a legitimate public purpose and all fees will be refunded together with reasonable expenses incurred by the Applicant. property, Applications All wedding ceremonies held on public property must obtain a Special Use Permit. All private events held on the beach or in a park that involve the use of any nonstandard equipment regardless of the number of people attending, require a Special Use Permit. Equipment is defined as any item or appurtenance used to define a site or event or to facilitate a private gathering of people including but not limited to canopies larger than 200 sq. ft., Tents larger than 400 sq. ft., arches or arbors, food trucks, stages, fencing, and similar uses.

Organized events involving the use of public parks that will have groups of twenty-five (25) or more people may require a Special Use Permit. Special rules and regulations unique to each site may apply. If your event requires review by other City departments, you may be required to obtain a Special Event Permit.

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City of Imperial Beach
Special Event Policies and Procedures
8 Application Review Process
The Special Event Permit Process is administered by the Special Events Coordinator with support from the Special Events Committee comprised of representatives from City departments and other public agencies that may be affected by or have regulatory authority related to the event. At the sole discretion of the City of Imperial Beach, written amendments may be allowed due to unique or changing circumstances related to the event. Delays in providing additional required information may affect the ability to complete the review of the permit in a timely manner or result in the determination the application is incomplete and cannot be acted upon.

To ensure appropriate review of your event plans, your primary site plan or route map should be computer-generated using scaled drawings and measurements to depict the components of your event.

Site plans, route maps and supporting drawings/diagrams should be submitted in PDF format and in an 8 ½" x 11" or 11" x 17" standard format.

Special Events Committee
The Special Events Committee meets throughout the year with event organizers for the purposes of event coordination, post-event evaluation, and discussion of special needs or issues unique to an event.

Meetings also provide event organizers with feedback regarding proposed new events.

If deemed necessary, the event organizer will present the event plans to the Special Events Committee.

If all materials have not been provided five (5) days prior to the meeting, the Applicant shall bring fifteen (15) hard copies of the permit application, map, or plan to be discussed. Issues to be discussed include, but are not limited to the following:
• The location, layout and footprint of the event.
• Security, parking and circulation, alcohol, and access plans. • Event components such as music, activities, concerts, etc. • Event set-up and dismantle plans.
• Trash, stormwater, and clean-up plans.
• Insurance Requirements.

General Review Items
Each application shall include an overview of the event. In many instances, the information provided will be used in developing the City of Imperial Beach Calendar of Special Events. The timeframe on the final permit is all inclusive. No set-up will be permitted other than that indicated in the permit and dismantling must be completed by the time indicated on the permit. Insurance must cover all timeframes. An event that takes place over multiple sequential calendar days may be submitted on one application.

The City of Imperial Beach may also accept one permit application spanning a series of periodic dates for events such as a concert series that have identical event set-up and dismantle times, site plans, and service providers. However, if an event varies significantly from day-to-day or has multiple distinct event types that may be best managed as separate events, the city may require separate permit applications. The following general information will be included with each application:

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City of Imperial Beach
Special Event Policies and Procedures
9 1. Estimated Attendance – Estimated attendance allows proper planning and should be based on the total number of people anticipated to attend the event. Examples include the total number of people coming and going at a festival, watching a parade, or in the general area of an event.

2. Venue – If the proposed venue is limited to City streets and public right-of-way, submission of the Special Event Permit Application serves as reservation of the location. If the event will take place on property other than, or in addition to, city streets and public right-of- ways, the Applicant is required to secure use of the desired venue prior to submitting a Special Event Permit Application.

3. Dunes Park – Special Events and sound amplification are not allowed in Dunes Park unless authorized by the City Council based on criteria defined in Resolution 2018-7890.

4. Pier Plaza – food and drink vendors are not allowed in Pier Plaza unless surrounding businesses are unable to accommodate the attendance, or other special circumstances.

5. The site plan or route map must include the names of all streets and areas that are part of the proposed event including auxiliary parking and production areas.

6. If an event includes activities with moving routes of any kind such as a parade, run, or cycling event, the direction of travel and all proposed lane closures must be depicted on the site plan or route map.

7. The location of fencing, barriers or barricades must be depicted on the site plan or route map.

This includes barriers used to denote stationary elements and to articulate participant flow.

8. Identification of minimum twenty-foot (20’) emergency access lanes throughout the event venue.

9. Parking, accessible parking, drop-off, limo/taxi zone, and shuttle locations, etc.

10. To supplement the site plan or route map, each Applicant must provide a detailed narrative and timeline of the event to better assist in the review of the application. The narrative should include such details as set-up, sound checks, operations and dismantle of the proposed event activities.

Review of Other Required Permits
Some Special Events will require additional permits. Some, but certainly not all of those permits include:

1. Alcohol Use Permit – If alcohol is served at the event, the Applicant must receive authorization from the San Diego County Sheriff’s Department, the City Manager, and the State of California Department of Alcohol Beverage Control.

2. Building and Fire Permits – If an event includes portable structures, pre-fabricated structures or site-built structures such as bleachers, elevated platforms, temporary pedestrian bridges, tent structures, etc., installation of the temporary structures may require additional review, plans, submission of engineering calculations and drawings stamped by a California licensed engineer, self-certified inspections, and potentially a Building Permit or a Fire Permit.

3. Electrical Permits – The installation and distribution of all electrical power used to support an event must be completed by a State of California licensed electrician. An Electrical Permit is not required when all power is distributed from a generator. An Electrical Permit may be required when power is provided from an existing tap box, panel, or other source. The following provisions must be followed for event power facilities:
a. Equipment in outdoor locations must be NEMA 3R rated. b. Outlets and luminaries (fixtures) must be rated for wet or damp locations as appropriate. c. Power equipment must not be accessible to the general public.

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City of Imperial Beach
Special Event Policies and Procedures
10 d. Cable ramps or rubberized mats will be used to cover all cords, wires, hoses, etc. located within a path of travel. An alternate accessible path of travel is required when the public right-of-way is obstructed.
e. Receptacles must be Ground-Fault Circuit Interrupter (GFCI) protected as required in section 525.23 of the California Electric Code.
f. Extension Cords must be routed outside of pedestrian and vehicular traffic or suitably protected or guarded, listed for extra duty usage, and be continuous without splice between boxes and fittings.
g. Electrical lamps and lighting equipment must be kept away from combustible equipment, protected from accidental contact or breakage by means of a suitable fixture type or lamp holder with guard and protected by a GFCI. Required egress lighting and exit signs must not be on the same circuit as general use receptacles or decorative lighting. h. Portable & Vehicle Mounted Generators must be grounded unless generators meet the criteria of sections 250.34(A) and (B) of the California Electrical Code. i. Amusement rides and attractions require a minimum 15’ in any direction to conductors operating at 600V or less (except those supplying the ride or attraction) and shall not be located under or within 15’ horizontally of conductors operating in excess of 600V.

4. Amplification Permit – If amplified sound is requested for the event, an additional fee will be incurred. The request for amplified sound is not guaranteed and can be denied reducing impact on surrounding properties.

5. Pyrotechnic and other Special Effects – All activities associated with the use of pyrotechnics and open flames must be reviewed and approved by the Imperial Beach Fire Department in compliance with the adopted Fire Code. Examples of activities in this category include outdoor fireworks, lasers, model rocket launches, open flame activities such as fire walking and special effects using pyrotechnical devices.

6. Food Permits – In order to sell, serve, give away, or sample food or consumable products, including water or other beverages, at a public event, the Applicant must obtain a County of San Diego Health Department Temporary Food Facility Sponsor Permit and satisfy all regulations.

Additionally, each food vendor at the event must also have a Temporary Food Facility Vendor Permit.

7. Seller’s Permit – Selling goods or services requires a Seller’s Permit through the California Department of Tax and Fee Administration.

Event Layout
Although each Special Event is different, there are some basic layout considerations that must be included to ensure a safe and convenient experience for attendees:

1. Restrooms and Hand Washing Stations – Restroom(s) and hand-washing stations must be provided for use by all attendees to accommodate the anticipated peak attendance. The number of hand-washing stations must satisfy the requirements of the San Diego County Department of Health. No less than ten percent (10%) of restroom and hand-washing facilities must meet local, state, and federal accessibility requirements. No less than one (1) accessible restroom and hand washing station must be placed in an accessible location at each venue. Portable restrooms and

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City of Imperial Beach
Special Event Policies and Procedures
11 hand washing facilities must be placed on a liner to prevent spills and run-off into the storm drain system.

2. Marine Protection Ordinance – No person may sell, offer for sale, or otherwise distribute within the City any food service container that is not biodegradable, compostable, or recyclable. Food service containers made, in whole or in part, from polystyrene are prohibited. Plastic straws, plastic stirrers, plastic cutlery that are not biodegradable, compostable, or recyclable, and singleuse plastic carryout bags are prohibited.

3. Trash Containers and Recycling – Applicants are required to develop and implement plans that ensure the proper disposal of waste and recyclables generated at the event. The City does not provide street sweeping services or additional recycling or trash containers for special events. At the conclusion of the event, the event venue and surrounding areas must be clean and returned to the pre-event condition. Recycling containers must be placed throughout the venue.

4. The Manual on Uniform Traffic Control Devices (MUTCD) establishes national guidelines for equipment used in the public right-of-way. Signage, safety equipment and traffic control devices used to support the event must comply with the MUTCD.

5. Vehicles – If a vehicle is part of the event plans, the Fire Marshal will require the keys to be removed from the vehicle and held by a responsible third party until the conclusion of the event.

6. Parking Signage – No Parking signs must be posted seventy-two (72) hours prior to the event start time, including set-up. No Parking sign placement must be verified every twenty-four (24) hours from initial placement of the signage and a minimum of twelve (12) hours prior to the event. No parking signs must be a minimum of 17” x 22” and include the following:
a. A white background.
b. Towing information.
c. Special event information, times, and dates.
d. Contact information of the Applicant.

7. Safety Equipment – Based upon the location, components and configuration, an applicant may be required to provide safety equipment such as barricades, traffic cones, directional signage, fencing, lighting, etc. All equipment must be free standing, unless otherwise authorized. It is prohibited to affix temporary signage and equipment to trees, light poles, traffic signs, etc. The applicant is responsible for obtaining and properly placing safety equipment prior to the beginning of your event in compliance with local and state laws. The city does not provide required safety equipment.
a. Barricades – Barricades must be white with reflective tape across the wood plate at the top. Homemade devices,
vehicles or other objects are not authorized in lieu of barricades.
b. Interlocking barricades can be used to make an event more organized and efficiently manage vehicle and pedestrian traffic. If using interlocking barricades, all exits must be clearly marked on the site plan. All exit areas must remain clear throughout the duration of your event.

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City of Imperial Beach
Special Event Policies and Procedures
12 c. Typical A-Cade legs stand 44” tall and the bottom rails are held 29” above the pavement. The legs have two slots capable of holding 4’, 6’, or 8’ rails of two sizes 1” x 8” or 2” x 6”.
d. Traffic cones be a minimum of 21” high and must be high-speed roadway-quality cones. Traffic cones channel vehicular traffic and should be placed no more than 15’ apart. Traffic cones must have retroreflective tape if they are used to support event plans in which environmental factors limit the visibility (e.g. fog, evening darkness, etc.).
e. Delineators channel vehicular traffic and should be placed no more than 15’ apart. Delineators must be a minimum of 21” high and must be highspeed roadway-quality cones. Delineators must have reflective tape if they are used to support event plans in which environmental factors limit the visibility (e.g. fog, evening darkness, etc.)
f. Fencing is typically used to delineate all or portions of an event venue. Most events use freestanding fences. The use of stakes, footings or other materials must be authorized. If materials are weighted by water to secure the fencing, do not release any water into the storm water system. The Fire Marshal will determine a maximum occupancy for the fenced area and corresponding number of required accessible exits.

8. Event plans must include a “Storm Water Pollution Prevention Plan” (SWPPP) that complies with all local, state, and federal laws governing storm water management and discharge control. As a component of your SWPPP, all storm drains inside or adjacent to the event venue must be clearly marked on the site plan or route map.
a. Applicants will train and educate all event staff, vendors, attendees, and other participants regarding storm water pollution prevention strategies and notify all vendors of their storm water pollution prevention responsibilities. b. Placement of food stands, crafts, portable restrooms, and other activities that may potentially generate pollutants must be located at a significant distance away from storm drains and include secondary containment facilities where appropriate. c. Spill kits comprised of paper towels, cloth towels, kitty litter and/or sand must be available and placed in all areas where food, beverages, craft/creative activities occur, as well as where chemical or liquid activities or products such as portable restrooms may be placed within or adjacent to the event venue.

9. An adequate number of personnel must be assigned to the collection of loose trash and debris throughout the event.

10. Tents and canopies must comply with the adopted Fire Code. If the aggregate square footage of the tents is greater than 200 square feet or 400 square feet for canopies, additional permits from the Imperial Beach Fire Department are required. The following placement requirements and regulations apply to all tents and canopies:
a. Property lines, buildings, other tents, canopies, or temporary membrane structures must be at 20’ from the tent or canopy and any support wires, ropes, and guy wires. b. A 20’ fire access lane must be maintained. The access route must be outside of support wires, ropes, and guy wires. The 20’ fire lane must be provided around the

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13 entire event venue and connect with all fire lanes. Fire hydrants must not be obstructed.
c. All temporary structures including tents and canopies shall be secured to the ground at every point of contact using sandbags or similar weights; stakes are not permitted.

If you use materials weighted by water to secure tenting, do not release any water into the stormwater system.
d. Poles and their supporting anchors must resist a minimum wind pressure of 20lbs/square foot. Tents must be supported and braced to withstand minimum pressure/suction of 10lbs/square foot. Anchor wires/ropes shall not cross any means of ingress or egress at a height of less than 7’.
e. All tent ingress and egress points must remain open and shall not be obstructed.

Illuminated exit signs are required at each exit while the tent is occupied. f. Fire extinguishers of a 2-A-10B: Class C rating shall be provided every 75’ of travel distance between tents/canopies and must be secured in an upright position and protected from vehicular traffic.
g. Heating and cooking equipment shall not be located within 10’ of exits, aisles, passageways, or combustible materials.
h. Hay, straw, trash, and other flammable material cannot be stored closer than 30’ from the outside of tents/canopies.

11. All stages, elevated platforms, walkways, seating areas and similar facilities must be accessible and meet local, state and federal disability access laws including, but not limited to, the use of ramps, lifts, and safety handrails. Many portable stage units comply with accessibility requirements, but it is your responsibility to ensure that your event plans meet all accessibility requirements. If a facility is more than thirty inches above the lowest adjacent grade or floor, you may be required to submit engineering calculations and drawings stamped by a California licensed engineer, self-certified inspections, or a Building Permit.

Other Review Items
Each application for a Special Event Permit will be subject to the following:

1. An evaluation of the potential impact of the event on the surrounding neighborhood or environment will be completed and appropriate public outreach will be conducted. Applicants will meet with residents, businesses, places of worship, schools and other entities that may be directly affected by noise and street closures related to the event in order to address their specific needs. Issues that are typically resolved by this form of communication include the coordination of delivery schedules, timing of sound checks, and establishing a way to allow residents and businesses to access their building and parking areas.

2. Written notices/fliers be delivered one (1) month prior to the event to all entities directly impacted by the event and its associated activities. This notice will include, but not be limited to, the date(s), day(s), time(s), location(s) and types of activities taking place at the event. The notice must also provide detour or alternate route information if regular access is affected or if transportation systems are impacted. The notice will include a telephone number where

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14 members of the public can contact an event representative with the authority to address issues or concerns associated with the event.

3. Signage advising the date and time of the closure shall be posted on roadways described in Section

12.33.050(C)(3) and (4) at least ten (10) days prior to the date of the closure.

4. A list of interested parties shall be established and shall include but is not limited to: Metropolitan Transit Development Board, San Diego Gas and Electric Company and EDCO. The parties on the interested parties list shall be notified of the closure by mail at least ten days prior to the event

5. Before final approval of a Special Event Permit Application is granted, a Certificate of Insurance reflecting Commercial General Liability insurance, Workers’ Compensation insurance and Liquor Liability insurance (if applicable) shall be provided, for the Applicant and, as applicable, the Primary Contact, Private Security Service Provider, Medical Service Provider, and other service providers.
a. All certificates of insurance must provide coverage for the duration of the event, including set up and tear down dates. The City of Imperial Beach has final authority regarding the insurance coverage and limits for the Special Event and can require insurance coverage from other service providers; place requirements on Event Components and/or modify Event Components in a Special Event due to the unique nature or risk of a particular Event or Event Component; and require participant waivers.
b. Certificates of Insurance must reflect:
i. Commercial general liability with limits of $1 million per occurrence and $2 million general aggregate, unless otherwise stated.
ii. Liquor liability is required if alcohol will be consumed at the event. iii. The policy must be endorsed to name “The City of Imperial Beach, its elected officials, representatives, employees and agents” as additionally insured. iv. If event is held on the tidelands the policy must also be endorsed to name “The Port of San Diego, its elected officials, representatives, employees and agents” as additionally insured.
v. A copy of the actual endorsement must be provided. Listing the City as an additional insured on the certificate of insurance is not sufficient. vi. The policy must be endorsed to provide the City of Imperial Beach a Waiver of Subrogation. A copy of the actual endorsement must be provided. Referencing the Waiver of Subrogation on the certificate of insurance is not sufficient. vii. Any and all waiver forms shall specifically include the City of Imperial Beach, its elected officials, representatives, employees, and agents.

6. The Applicant is required to sign the permit application. The Alternate Contact identified in the permit application is also required to sign the permit application. At this time, the City of Imperial Beach does not accept electronic signatures.

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15 Security Plan
Applicants must provide a safe and secure environment for an event through the submission of a Security Plan. The Security Plan will be carefully reviewed by the Imperial Beach Fire Department and the San Diego County Sheriff’s Department. The City of Imperial Beach has final authority to require a minimum number of licensed private security guards, volunteer and staff positions, law enforcement, and traffic controllers necessary to staff the proposed event as recommended by the San Diego County Sheriff’s Department at the Applicant’s expense.

The Applicant is responsible for the safety and security of the people and physical elements of the event.

Ensuring the safety of all those affected by your event includes implementing safety measures that address all aspects of your proposed event. These measures may involve hiring private licensed security or implementing other safety strategies ranging, but not limited to, lighting, music genre selection, alcohol management, and venue design, etc.

Private Security
Private security is typically used at events to enforce the operations and management of safety measures.

It is the responsibility of the Applicant to contract with a licensed private security company who has the ability to respond to the security needs of the event and surrounding environment.

The San Diego County Sheriff’s Department may require department staff to be present at the event to supplement the security plan and provide additional presence. It is not the responsibility of deputies to provide the services that of private security staff.

The City of Imperial Beach, at the recommendation of the San Diego County Sheriff’s Department, has final authority over your event safety requirements. If the number of licensed private security guards is not provided, or is inadequate, the City of Imperial Beach maintains the right to shut down any or all components of an event or to provide additional police services that will be billed directly to the Applicant.

Most events require services of a professional security company licensed by the State of California to help develop and manage an appropriate security plan. A representative of the company should assist in identifying points of concern, potential problems, and make recommendations to mitigate concerns or potential problems and the number of licensed private security guards needed at the event. The security company representative will also recommend the number of non-licensed volunteers and other staff that may be needed at the event. Private security companies must coordinate areas of responsibility with the San Diego County Sheriff’s Department prior to the event.

All security companies operating in the State of California are required to have a Private Patrol Operator License (PPO License) issued by the State of California Department of Consumer Affairs. All employees of the company shall comply with all State laws and regulations. The Applicant will provide written verification that the private security company has all required licenses and authorization to operate in the State of California and the City of Imperial Beach.

First Amendment Activity
Special events sometimes attract First Amendment, or free speech, activity such as protests, petition gathering and leafleting. The San Diego County Sheriff’s Department is responsible for managing protest

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16 activity. Generally, protestors have the right to be within sight and sound of an event. If your event is free and open to the general public, the Sheriff’s Department will not remove an attendee, even if that attendee is associated with a protest group, unless the individual is disrupting the event or engaging in other illegal conduct.

When First Amendment activity is anticipated at your event, the Sheriff’s Department will discuss the handling of the activity and may make suggestions to ensure the safety and rights of all are protected.

Ultimately, the manner in which the activity will be managed depends on a number of factors including how the special event is organized, the location and venue configuration of the event, the number of people involved, the type of protest activity anticipated, and the city resources available to manage the overall scope of activities.

Alcohol Management
It is illegal for anyone under the age of 21 to consume alcoholic beverages in the State of California. The Applicant or authorized representative listed on the Special Event Permit Application is legally liable for any consumption or possession of alcohol by a minor. The consumption of alcohol at an event is restricted to certain parks and facilities. No alcohol is allowed at any time on the beach, Dunes Park or Veterans Park. An applicant proposing to sell or furnish alcoholic beverages at an event, will be required to obtain a permit from the California State Department of Alcoholic Beverage Control (ABC) in addition to the Special Event Permit.

The City of Imperial Beach, San Diego County Sheriff’s Department and State ABC representatives will review your event plans and alcohol management strategies before your license is approved. If the proposed event will take place on public park land, within a city-owned facility, or other public property, the Applicant will be required to provide a letter of authorization to serve alcohol from the City Manager.

Both the Sheriff’s Department and City Manager may place restrictions on the way in which alcohol is managed at your proposed event.

1. If the event is open to the public or is a private event in a venue location where alcohol consumption is prohibited except with a Special Event Permit, the City of Imperial Beach prohibits the consumption of alcohol in the event venue outside of a controlled space, commonly referred to as a “beer garden”. A beer garden is required to separate guests of a legal drinking age from those who are not. All beer gardens must be constructed with material or in a manner that prevents beverages from being passed to patrons outside the controlled space.

2. A beer garden can be constructed using several different methods including:
a. A 6’ free-standing chain-link fence, clear plastic sheeting, or other material that will easily allow the interior to be visible from the outside. Posters, banners, and other material shall not block more than 20% of the visibility.
b. Two, four- foot (4’) free standing fences or other barriers placed six feet (6’) apart. c. Tent structures may be used for beer gardens with appropriate security measures. d. The Fire Marshal will establish a maximum occupancy for a beer garden based on the proposed square footage, usage, and furnishings of the beer garden.

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17 3. Any law enforcement, City Official, or State ABC Official may revoke your permit to provide, serve or sell alcohol during the event for violations of the rules and terms of your permit application or your final permit.

4. At a minimum, the following conditions will apply to alcohol permits at Special Events:
a. The sales, services, and consumption of permitted alcoholic beverages must take place in a designated “beer garden” area.
b. Alcoholic beverages can only be sold or provided to people 21 years or older. No person under the age of 21 years, including service staff, shall be inside a beer garden during the hours authorized for consumption. Each time a person enters or re-enters a beer garden, the person’s age shall be verified with identification. The use of hand stamps or wrist bands to verify age is discouraged.
c. All distribution of alcoholic beverages must be performed by designated and trained (LEAD training or equivalent) event staff.
d. Patrons shall not take alcoholic beverages from or be allowed to bring alcoholic beverages into designated “beer garden” area(s).
e. All alcoholic beverages must be consumed from a single serving container that complies with the following guidelines:
i. 16-ounce cup or smaller for beer.
ii. 5-ounce cup or smaller for wine.
iii. No more than 1 ounce of hard liquor/spirits stand alone or in a pre-mixed drink served in a 5-ounce or smaller cup.
iv. Smaller serving sizes may be required based on beverage type. f. Glass containers shall not be provided to patrons.
g. The use of beer luges, drinking funnels, free pouring, etc. is prohibited. h. Licensed private security guard(s) shall be present at each entrance and exit to count occupancy.

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18 Supplemental Plans
Each event presents different challenges, but the following supplemental plans will generally be required for all Special Events.

Medical Plan
The Applicant is required to establish a medical plan appropriate for the event. The Applicant will ensure that all medical support personnel whether paid or volunteer have the appropriate licensing, certifications, and insurance to provide services at the event. The Imperial Beach Fire Department has final authority to require a minimum number of licensed medical providers, volunteer and staff positions, as well as Fire Department and other personnel necessary to support the medical and fire emergency access needs of the event. Personnel and equipment shall be positioned at the specific location(s) and time(s) indicated on the Special Event Permit in accordance with any requirements established by the Imperial Beach Fire Department, and must remain properly in place throughout the assigned times until it is safe to complete the assignment.

Transportation and Street Closure Plans
An important part of event planning is the safe arrival and departure of event attendees, participants, and vendors by creating a transportation plan that is suitable for the scale of the event. Parking, accessibility, traffic congestion and environmental pollution are all factors that must be incorporated in the plan. All traffic control in the public right-of-way must be conducted by a representative authorized by the San Diego Sheriff’s department.

Transportation plans must comply with accessibility laws and should include the use of ridesharing, public transportation, and alternate modes of non-polluting transportation whenever possible. The San Diego County Sheriff’s Department will determine if the event requires traffic control in order to facilitate vehicular and pedestrian movement on streets and public rights-of-way. Shuttle or rideshare plans to support the event must include approval of the property owner for use of the property in the transportation plan. If approval to use the property is authorized by a property manager, the authorization letter must indicate that the property manager is authorized to approve the use on behalf of the property owner. Any taxi/limo, shuttle, rideshare drop-off/pick-up zones should be coordinated with the City staff.

All proposed street closures must be included in the permit application and authorized by the City Manager. Temporary removal or closure of existing blue zones must be replaced with appropriately sized temporary alternatives on a one-to-one basis for the duration of the event. Directional signage as necessary from the temporarily removed or closed blue zones to the temporary alternatives must be provided.

Elder Avenue street end is to remain clear of vehicles at all times as an emergency access lane. All vendor loading and unloading is to keep clear of this area at all times. It is the responsibility of the Applicant to keep Ocean Lane, Elder Avenue, bus lanes and the plaza area clear of vehicles at all times in Pier Plaza, and bus lanes and sidewalks clear in all other parks. If the area is not maintained, a fee will be incurred for the City to staff the area. Fines and towing may occur at the expense of the vehicle owners.

The transportation plan should not incorporate the use of nearby shopping center parking lots or other private property without the express written permission from the affected property owner(s). If approval

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19 to use the property is authorized by a property manager, the authorization letter must indicate that the property manager is authorized to approve the use on behalf of the property owner.

Operation Plan
Each Applicant shall provide an operational plan to address issues similar to the following:

1. Event Décor – Banners, pennants, flags, signs, streamers, inflatable displays, and similar devices must be included in the Operation Plan and receive approval from the City of Imperial Beach.

Under certain conditions, these items are prohibited or limited. For example, balloons are prohibited under the flight path or near beaches and bays. The City of Imperial Beach reserves the right to remove unauthorized décor and advertising in your permitted venue area and/or advertisers may be subject to fines.

2. Signage – All entrances, exits, start and finish lines should be clearly marked. Signage should meet accessibility standards.

3. Lighting, Pyrotechnics, Flame, and other Special Effects – Use of special lighting, lasers, pyrotechnics, flames, or other special lighting effects will require additional review and implementation of safety requirements. It is very possible that these effects will be prohibited or severely limited. These effects must be approved by the City, specifically the Fire Department in consideration of military flight and light restrictions, participant safety and environmental impacts including noise.

4. Activities – Activities not specifically authorized in the permit are prohibited. A member of the City of Imperial Beach or San Diego County Sheriff’s Department may terminate any activities if they incite a crowd or have potential to cause unruly and risky behavior. Use of some equipment, interactive activities, or animals may require additional safety features, insurance levels, or permits.

5. Inflatables and other Features – The use of inflatables and other features may be prohibited in some parks. Examples include, but are not limited to, jumpers, climbing walls, obstacle courses, décor elements, carnival rides, mechanized trains, robotic demonstrations, and promotional signage.

6. Animals – The Humane Society regulates the use of animals at Imperial Beach events. All animals are to be treated in a humane manner and provided proper care and attention at all times. The Humane Society must, at all reasonable times, be permitted full access to examine all animals associated with the event. Hand washing stations are required for all employees and attendees interacting with animals at an event. A plan of post event clean-up must be submitted with application.

7. Floats and Parade Vehicles – A float is a unit specifically designed or constructed for use in conjunction with a parade or public gathering. A parade vehicle is a self-propelled wheeled conveyance not running on rails used in conjunction with a parade or public gathering. Any decorated float or vehicle must be inspected by the Fire Marshal prior to the start of the parade or its usage for any other activity. The following regulations apply to any float or parade vehicle:
a. Participants on a float are not permitted to throw, toss, or drop objects from the float to the crowd.

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Imperial Beach City CouncilApril 5, 2023

Imperial Beach City Council
April 5, 2023