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City of Imperial Beach Special Event Policies and Procedures An original Certificate of Insurance shall be on file with the City of Imperial Beach Risk Manager seven (7) days prior to your event. The City has the authority to cancel events if insurance requirements are not met.
a. All certificates of insurance must provide coverage for the duration of the event, including set up and tear down dates. The City of Imperial Beach has final authority regarding the insurance coverage and limits for the Special Event and can require insurance coverage from other service providers; place requirements on Event Components and/or modify Event Components in a Special Event due to the unique nature or risk of a particular Event or Event Component; and require participant waivers. b. Certificates of Insurance must reflect:
i. Commercial general liability with limits of $1 million per occurrence and $2 million general aggregate, unless otherwise stated.
ii. Liquor liability is required if alcohol is consumed at the event. iii. The policy must be endorsed to name “The City of Imperial Beach, its elected officials, representatives, employees and agents” as additionally insured. iv. If event is held on the tidelands the policy must also be endorsed to name “The Port of San Diego, its elected officials, representatives, employees and agents” as additionally insured.
v. A copy of the actual endorsement must be provided. Listing the City as an additional insured on the certificate of insurance is not sufficient. vi. The policy must be endorsed to provide the City of Imperial Beach a Waiver of Subrogation. A copy of the actual endorsement must be provided. Referencing the Waiver of Subrogation on the certificate of insurance is not sufficient. vii. Any and all waiver forms shall specifically include the City of Imperial Beach, its elected officials, representatives, employees, and agents.
2. The Applicant is required to sign the permit application. The Alternate Contact identified in the permit application is also required to sign the permit application. At this time, the City of Imperial Beach does not accept electronic signatures.