City Council Agenda
Regular Meeting - 6:00 p.m.
Wednesday, November 1, 2023
Council Chambers
825 Imperial Beach Boulevard
Imperial Beach, CA 91932
THE CITY COUNCIL ALSO SITS AS THE IMPERIAL BEACH PLANNING COMMISSION, PUBLIC
FINANCING AUTHORITY, HOUSING AUTHORITY, AND IMPERIAL BEACH REDEVELOPMENT AGENCY SUCCESSOR AGENCY.
Public Comments: Members of the public can participate in-person at the City Council meeting to provide public comments. Members of the public can also submit written comments prior to the City Council meeting via e-mail at: [email protected]. Copies of the written comments received by noon on the day of the City Council meeting will be provided to the City Council and be made available to the public at the City Council meeting. They will be part of the official record of the meeting, but they will not be read aloud at the meeting. Members of the public who wish to watch City Council meetings, are encouraged to stream from the City website at: https://www.imperialbeachca.gov/council_meetings.
In compliance with the Americans with Disabilities Act and California Government Code section 54953(e), the City of Imperial Beach requests that individuals who require reasonable accommodation to fully participate in this meeting contact the City Clerk’s office at (619) 628-2347 or TTY 711 as soon as possible during regular business hours and not later than at least twelve (12) hours in advance of the meeting to discuss your accessibility needs.
Foreign language and American Sign Language interpretation services are now available for City Council meetings. Contact the City Clerk’s office at (619) 628-2347 or TTY 711 by noon on Monday.
Any writings or documents provided to a majority of the City Council/Planning Commission/Public Financing Authority/Housing Authority/I.B. RDA Successor Agency regarding any item on this agenda will be available to the public on the City's website at: https://pub-imperialbeach.escribemeetings.com/?Year=2023 Pages
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. REIMBURSEMENT DISCLOSURES/REPORTS ON ASSIGNMENTS AND
COMMITTEES
All City Council assignments are available for review in the City Clerk’s Office.
5. COMMUNICATIONS FROM CITY STAFF
6. PUBLIC COMMENT
Each person wishing to address the City Council regarding items not on the posted agenda may do so at this time. In accordance with State law, Council may not take action on an item not scheduled on the agenda. If appropriate, the item will be referred to the City Manager or placed on a future agenda.
7. PRESENTATIONS
7.a PRESENTATION BY SDSU ON RAIN BARREL BENEFITS STUDY FOR IMPERIAL BEACH. (0230-70)*
*No Staff Report.
8. CONSENT CALENDAR
All matters listed under Consent Calendar are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items, unless the item is removed from the Consent Calendar by action of the City Council. A Councilmember or member of the public may make a comment on any item on the Consent Calendar.
Recommendation:
To approve Consent Calendar Item Nos. 8.a through 8.f.
8.a APPROVAL OF CITY COUNCIL MEETING MINUTES. 5
Recommendation:
That the City Council approves the Regular Meeting Minutes of August 16, 2023.
8.b RATIFICATION OF WARRANT REGISTER FOR THE PERIOD FROM OCTOBER 7, 2023 TO OCTOBER 20, 2023. (0300-25)
20 Recommendation:
Staff is seeking that the City Council ratify and file the Warrant Register Report.
8.c RECEIVE TREASURER’S REPORT FOR SEPTEMBER 2023. (0300-90) 32 Recommendation:
Staff recommends that the City Council receive and file the September 2023 Treasurer's Report.
8.d APPROVE RESOLUTION NO. 2023-95 UPDATING THE CITY OF IMPERIAL
BEACH AUTHORIZED SIGNATORIES WITH THE LOCAL AGENCY
INVESTMENT FUND (LAIF) OF THE CALIFORNIA STATE TREASURY. (0350-30)
61 Recommendation:
Staff is recommending that the City Council adopt Resolution No. 2023-95 updating the City of Imperial Beach authorized signatories with the Local Agency Investment Fund (LAIF) of the California State Treasury to include the City Manager, Chief Administrative Officer, Finance Director, and Finance Manager.
8.e APPROVE RESOLUTION NO. 2023-96 APPOINTING THE CITY
TREASURER (0320-95)
65 Recommendation:
Approve Resolution No. 2023-96 appointing Lily Flyte, Finance Director (primary), and Erika N. Cortez, Chief Administrative Officer (secondary) as the City’s Treasurer effective November 1, 2023.
8.f WAKELAND HOUSING AND DEVELOPMENT CO.; TIME EXTENSION FOR CP-22-0013; CUP-22-0013; DRC-22-0025; SPR-22-0026; & CEQA EXEMPTION 15332 FOR 50 AFFORDABLE SENIOR UNITS &
NEIGHBORHOOD CENTER AT 455 PALM AVENUE (APN 625-230-23-00).
USE-22-0095/MF1467. (0600-20)
68 Recommendation:
That the City Council adopt Resolution 2023-94, approving a six (6) month time extension for Regular Coastal Development Permit (CP-22-0013), Conditional Use Permit (CUP-22-0013), Design Review Case (DRC-22-0025), Site Plan Review (SPR-22-0026) and Categorical Exemption pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15332 (In-Fill Development Projects) for the demolition of the existing structures and construction of a new 50-unit affordable senior housing and neighborhood center project at 455 Palm Ave (APN 625-230-23-00) in the R-1500 (High Density Residential) Zone and R-1-6000 (Single Family Residential) Zone.
9. ORDINANCES/INTRODUCTION & FIRST READING
9.a ORDINANCE 2023-1238 AMENDING CHAPTERS 12.56 AND 12.60 OF THE
IMPERIAL BEACH MUNICIPAL CODE RELATED TO ORGANIZED USE OF CITY PARKS AND BEACHES AND RESOLUTION 2023-91 DESIGNATING CITY MANAGER WITH AUTHORITY TO ISSUE PARK USE PERMITS. (0920- 95)
91 Recommendation:
Introduce Ordinance 2023-1238 by title only, waiving the full reading of the ordinance, and setting adoption for the next regular meeting; and
1. Adopt Resolution 2023-91 designating the City Manager with authority to issue park use permits.
2. 10. PUBLIC HEARINGS
None.
11. REPORTS
11.a ADOPTION OF A POLICY FOR CITY SUPPORT OF SPECIAL EVENTS. (1040-95)
98 Recommendation:
It is recommended that the City Council consider adopting and approving Resolution 2023-92.
12. I.B. REDEVELOPMENT AGENCY SUCCESSOR AGENCY REPORTS
None.
13. ITEMS PULLED FROM THE CONSENT CALENDAR (IF ANY)
14. CITY COUNCIL FUTURE AGENDA REQUESTS
15. ADJOURN REGULAR MEETING
P a g e | 1
November 1, 2023
ITEM TITLE: APPROVAL OF CITY COUNCIL MEETING MINUTES.
ORIGINATING DEPARTMENT:
City Clerk
RECOMMENDATION:
That the City Council approves the Regular Meeting Minutes of August 16, 2023.
ENVIRONMENTAL DETERMINATION:
Not a project as defined by CEQA.
FISCAL IMPACT: No Fiscal impact associated with this item.
ATTACHMENTS:
ATT 1 – 08-16-23 Regular Meeting Minutes_DRAFT
ATTACHMENT 1
1 CITY OF IMPERIAL BEACH
CITY COUNCIL
CLOSED SESSION – 4:30 P.M.
REGULAR MEETING – 6:00 P.M.
MINUTES
August 16, 2023
Council Chambers
825 Imperial Beach Boulevard
Imperial Beach, CA 91932
Present: Mayor Aguirre, Mayor Pro Tem Leyba-Gonzalez, Councilmember McKay, Councilmember Seabury, Councilmember Fisher
Staff City Manager Foltz, Chief Administrative Officer Cortez-Martinez, Deputy City Attorney Lacy, City Clerk Kelly, Finance Director Gitmed, Human Resources Manager Smith, Community Development Director Openshaw, Park & Recreation Director Bullock, City Planner/ Management Associate Ayala
The City Council also sits as the Imperial Beach Planning Commission, Public Financing Authority, and Imperial Beach Redevelopment Agency Successor Agency. _____________________________________________________________________
1. CALL CLOSED SESSION TO ORDER
Mayor Aguirre called the Closed Session Meeting to order at 4:30 p.m.
2. ROLL CALL
All members of the City Council were present.
3. CLOSED SESSION
3.a CONFERENCE WITH LABOR NEGOTIATORS
Reconvene and announce action:
Deputy City Attorney Lacy reported out of Closed Session that direction was given and no reportable action was taken.
4. ADJOURN CLOSED SESSION
Mayor Aguirre adjourned the Closed Session meeting at 6:00 p.m.
5. CALL REGULAR MEETING TO ORDER
Mayor Aguirre called the Regular Meeting to order at 6:01 p.m.
ATTACHMENT 1
2 6. ROLL CALL
City Clerk Kelly took roll.
7. PLEDGE OF ALLEGIANCE
Girl Scout Troop 6507 led the Pledge of Allegiance.
8. REIMBURSEMENT DISCLOSURES/REPORTS ON ASSIGNMENTS AND
COMMITTEES
Councilmember Fisher
Fentanyl Awareness Summit held at Mar Vista High School IB Arts Bureau Second Bike Mural Tour
Councilmember Seabury
Magnolia Project - People's Choice Pantry Fundraiser
Fentanyl Awareness Summit held at Mar Vista High School San Diego County League of California Cities Meeting
Councilmember McKay
San Diego County League of California Cities Meeting
Metro Wastewater Commission JPA Meeting
San Diego Marine Corp. Band performance
The County Health and Human Services Dept. held an outreach event at the IB Library to get input on housing
A meeting with Councilmember Duncan with the City of Coronado to address transboundary sewage issues
Spoke with seniors at the Senior Center
Mayor Pro Tem Leyba-Gonzalez
Fentanyl Awareness Summit held at Mar Vista High School The Port of San Diego Community Meeting
HessFest
Thanked Josie Hamada and Judi Fisher for creating a map showing the little libraries in the community
Mayor Aguirre
Second Annual Mayor's Symposium hosted by San Diego Rescue Mission A meeting with Councilmember Duncan with the City of Coronado to address transboundary sewage issues
Fentanyl Awareness Summit held at Mar Vista High School Coastal Commission Meeting in Oxnard
Roundtable discussion with Congressman Schiff and non-profit agencies on border related issues and the sewage crisis
San Diego Military Advisory Council Breakfast
Announced she is hosting a coffee with Lt. Gathings on August 30.
ATTACHMENT 1
3 9. COMMUNICATIONS FROM CITY STAFF
CAO Cortez-Martinez announced a Campaign Regulations Public Outreach meeting will take place on August 26. She encouraged the community to participate in the Border Water Pollution Economic Impacts survey by September 15. It is available on the San Diego County website.
City Manager Foltz recommended Item No. 15.a. be considered before the Presentations, move Item No. 15.e. directly after Item No. 15.b., and pull Item Nos. 12.k. and 12.j. for discussion immediately after the Consent Calendar.
Motion by Councilmember Fisher
Seconded by Councilmember Seabury
To pull Item Nos. 12.k. and 12.j. for discussion immediately after the Consent Calendar, move Item No. 15.a. before presentations, and move Item No. 15.e after Item No. 15.b.
AYES (5): Mayor Aguirre, Mayor Pro Tem Leyba-Gonzalez, Councilmember McKay, Councilmember Seabury, and Councilmember Fisher
Motion Carried (5 to 0)
10. PUBLIC COMMENT
Written public comments submitted by Winifred Heiskala and Jordan & Nelyda Garofano.
Edward Brakmanis spoke in support for planting butterfly gardens in City Parks and school campuses.
Josie Hamada announced CH Donuts has a new owner, acknowledged the nice gesture of someone staining the trellises at the pocket park, asked the City to inform the community of the upcoming storm on the its webpage, and questioned why the 13th Street trash can was removed.
15. REPORTS
15.a DISCUSSION AND ADOPTION OF RESOLUTION 2023-69 DENOUNCING
ANY MODIFICATIONS OF SERVICE OR OPERATIONS TO THE IMPERIAL BEACH POST OFFICE. (0150-40)
Councilmember Fisher recused himself from discussion of this item due to the location of his residence and left the Council Chambers at 6:31 p.m.
City Manager Foltz gave the report.
Written Public Comments submitted by Kim Frink and Sandra Brillhart in support of the resolution.
ATTACHMENT 1
4 Bob Waterhouse, President of the American Postal Workers Union San Diego Area Local 197, shared comments about the Post Master General's plan to privatize the Postal Service. He responded to questions of Councilmember McKay regarding other potential Post Office closures and he announced a future rally at the IB Post Office.
Motion by Councilmember Seabury
Seconded by Mayor Pro Tem Leyba-Gonzalez
To adopt Resolution No. 2023-69 to denounce any modifications of service or operations to the Imperial Beach Post Office.
AYES (4): Mayor Aguirre, Mayor Pro Tem Leyba-Gonzalez, Councilmember McKay, and Councilmember Seabury
Conflict (1): Councilmember Fisher
Motion Carried (4 to 0)
11. PRESENTATIONS
11.a CONSIDERATION OF PROCLAMATION FOR PRIDE INDUSTRIES. (0410-30) Councilmember Seabury read the Proclamation after the vote.
Motion by Councilmember Seabury
Seconded by Councilmember McKay
To approve the proclamation.
AYES (5): Mayor Aguirre, Mayor Pro Tem Leyba-Gonzalez, Councilmember McKay, Councilmember Seabury, and Councilmember Fisher
Motion Carried (5 to 0)
11.b RECOGNITION OF CITY OF IMPERIAL BEACH STAFF ACCOMPLISHMENTS. (0410-30)
Human Resources Manager Smith gave a PowerPoint presentation recognizing the following staff and their accomplishments.
Completed Supervisor Academy
Daniel Martinez, Lead Maintenance Worker
Kyle Henderson, Lead Maintenance Worker
Lily Flyte, Finance Manager
ATTACHMENT 1
5 Traffic Control & Flagger Safety Certificate
Dean Colahan, Lead Maintenance Worker
Matthew Daum, Maintenance Worker I
Jorge Honorato, Maintenance Worker 1
Garth Larson, Grounds & Facilities Supervisor
Hector Martinez, Lead Maintenance Worker
Paul Macias, CIP Program Manager
Adrian Zavala, CIP Program Manager
Javier Perez, Mechanic II
Adrian Herrera Maintenance Worker 1
Playground Safety Certificate
Adrian Herrera Maintenance Worker 1
Certified Occupational Safety Specialist Certificate & PC 832 Arrest Course Wbaldo Arellano, Environmental Program Specialist II
Residential Plumbing Inspector & Residential Mechanical Inspector Garrett Sasso, Building Inspector II
Collections Systems Certificate Grade I
Devon Arms, Maintenance Worker
Notary Public License
Audrey Malone, Assistant City Clerk
12. CONSENT CALENDAR
Written Public Comments submitted by:
Item No. 12.k.: Sandra Brillhart
Last Minute Agenda Information:
Item No. 12.l.: Memorandum of Understanding between the City of Imperial Beach and the Imperial Beach Fire Fighters' Association.
Mayor Aguirre announced her vote for Item No. 12.g. will be "No" given that she had voted against the original project.
ATTACHMENT 1
6 Motion by Councilmember Fisher
Seconded by Mayor Pro Tem Leyba-Gonzalez
To approve Consent Calendar Item Nos. 12.a through 12.f, 12.h, 12.i, and 12.l.
AYES (5): Mayor Aguirre, Mayor Pro Tem Leyba-Gonzalez, Councilmember McKay, Councilmember Seabury, and Councilmember Fisher
Motion Carried (5 to 0)
Motion by Councilmember Fisher
Seconded by Mayor Pro Tem Leyba-Gonzalez
To approve Item No. 12.g.
AYES (4): Mayor Pro Tem Leyba-Gonzalez, Councilmember McKay, Councilmember Seabury, and Councilmember Fisher
NOES (1): Mayor Aguirre
Motion Carried (4 to 1)
12.a APPROVAL OF CITY COUNCIL MEETING MINUTES.
Approved the Regular Meeting Minutes of June 21, 2023, and August 2, 2023.
12.b RATIFICATION OF WARRANT REGISTER FOR THE PERIOD FROM JULY 22, 2023, TO AUGUST 4, 2023. (0300-25)
Ratified and filed the Warrant Register Report.
12.c RESOLUTION 2023-65 CONTINUING THE PROCLAMATION OF A STATE OF
LOCAL EMERGENCY RELATING TO IMPACTS FROM CROSS-BORDER
POLLUTION IN THE TIJUANA RIVER. (0150-40 & 0210-26)
Adopted Resolution No. 2023-65 to maintain a state of local emergency related to the cross-border pollution impacts from the Tijuana River and authorized the City Manager, Mayor, and Council members to work with local, State, Federal, and Mexican authorities to advance binational projects to improve conditions in the Tijuana River.
12.d SECOND READING AND ADOPTION OF ORDINANCE 2023-1234 AMENDING CHAPTER 16.12 OF THE IMPERIAL BEACH MUNICIPAL CODE RELATED TO WATER EFFICIENT LANDSCAPE REGULATIONS. (0620-95)
The City Council conducted the second reading, waived further reading, and adopted Ordinance No. 2023-1234, amending Chapter 16.12 of the Imperial Beach Municipal Code.
ATTACHMENT 1
7 12.e ORDINANCE NO. 2023-1233 ADOPTING REGULATIONS FOR THE RETAIL SALE OF FIREARMS/AMMUNITION; AND A CEQA EXEMPTION. (0260-38) The City Council conducted the second reading and adopted Ordinance No. 2023- 1233 by title only.
12.f NOTIFICATION OF TRAVEL AND DESIGNATION OF VOTING DELEGATE FOR LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE & EXPO:
SEPTEMBER 20-22, 2023. (0140-10 & 0410-60)
1. City Council designated Councilmember McKay as the voting delegate for the 2023 League Annual Conference Business Meeting; and
2. City Council directed the City Clerk to complete and submit a Voting Delegate/Alternate Form to the League's office by Monday, August 28, 2023.
12.g PROJECT APPROVAL EXTENSION REQUEST FOR DEL TACO; CUP-21- 0003; DRC-21-0016; SPR-21-0017; FOR CONSTRUCTION OF A NEW DEL
TACO RESTAURANT WITH A DRIVE-THROUGH AND OUTDOOR PATIO
SEATING AREA AT 1333 PALM AVENUE (APN 627-011-19-00). (0600-20) The City Council adopted Resolution No. 2023-67 approving a six (6) month time extension for the Project Approval as set for in Resolution No. 2022-66 which included Conditional Use Permit (CUP-21-0003), Design Review Case (DRC-21- 0016), Site Plan Review (SPR-21-0017), & Categorical Exemption pursuant to CEQA guidelines section 15332 (In-fill Development) for a new Del Taco restaurant with a drive-through facility and outdoor patio seating area at 1333 Palm Ave (APN 627-011-19-00) in the C/MU-1 (General Commercial and Mixed Use) Zone on the Zoning Map subject to the conditions as specified in Resolution No. 2022-66.
12.h RESOLUTION NO. 2023-62 AND SA-23-86 APPROVING AND ADOPTING THE
AMENDMENTS TO CITY OF IMPERIAL BEACH INVESTMENT POLICY AND
DELEGATING THE CITY TREASURER THE AUTHORITY TO INVEST AND REINVEST. (0350-95 & 0418-95)
Adopted Resolution No. 2023-62 by the City Council and SA-23-86 by the Successor Agency authorizing the amendments to the City of Imperial Beach Investment Policy and delegating to the City Treasurer the authority to invest and reinvest the City’s financial assets.
12.i CONSIDERATION OF RESOLUTION 2023-70 REQUESTING A BUDGET AMENDMENT FOR FY 2023/24 AND FY 2024/25 FOR SENIOR COMMUNITY CENTER SHADE AND PATIO FURNITURE. (0300-20 & 0930-20)
Adopted Resolution 2023-70 approving a budget amendment from FY 2024/25 to FY 2023/24 for the Senior Community Center shade and patio furniture project.
ATTACHMENT 1
8 12.l RESOLUTION 2023-64 APPROVING A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY AND THE IMPERIAL BEACH
FIREFIGHTERS’ ASSOCIATION, LOCAL 4692. (0540-50)
Adopted Resolution 2023-64 approving the Memorandum of Understanding with the Imperial Beach Firefighters’ Association.
17. ITEMS PULLED FROM THE CONSENT CALENDAR
12.k CONSIDERATION OF A SPECIAL EVENT APPLICATION FOR THE USE OF
PIER PLAZA, IMPERIAL BEACH PIER AND SEACOAST DRIVE BY SAN DIEGO AIR COOLED FOR AIR COOLED FIESTA X. (1040-10)
Parks and Recreation Director Bullock gave a PowerPoint presentation.
Mario Pena and Chris Cortez provided a brief background on the Air Cooled Fiesta X event.
Written Public Comment submitted by Sandra Brillhart.
The Mayor and Councilmembers shared positive comments about and spoke in support of the the event.
Motion by Councilmember Seabury
Seconded by Councilmember McKay
To approve the San Diego Air Cooled applicant for the Air Cooled Fiesta X on Sunday, September 24, 2023 at Pier Plaza, Imperial Beach Pier and Seacoast Drive.
AYES (5): Mayor Aguirre, Mayor Pro Tem Leyba-Gonzalez, Councilmember McKay, Councilmember Seabury, and Councilmember Fisher
Motion Carried (5 to 0)
12.j AUTHORIZATION FOR THE FILING OF AN APPLICATION FOR THE HOUSING ACCELERATION PROGRAM (HAP) CYCLE 2 GRANT FUNDS
FROM THE SAN DIEGO ASSOCIATION OF GOVERNMENTS AND
ACCEPTING THE TERMS OF THE GRANT AGREEMENT. (0660-05)
Director Openshaw gave the report and she responded to general project questions of City Council.
No public comments.
Motion by Mayor Aguirre
Seconded by Councilmember Fisher
To adopt Resolution Number 2023-66 authorizing the City to submit a grant application for the HAP Grant for the Imperial Beach Housing Acceleration and
ATTACHMENT 1
9 Support Program for $650,000, for the City Manager, or designee thereof, to execute all documents and take any actions necessary and appropriate to carry out the intent of this resolution accepting the grant funds awarded by SANDAG and authorizing the City Manager or designee to make required budget adjustments to accommodate the grant funds and project expenditures.
AYES (5): Mayor Aguirre, Mayor Pro Tem Leyba-Gonzalez, Councilmember McKay, Councilmember Seabury, and Councilmember Fisher
Motion Carried (5 to 0)
13. ORDINANCES/INTRODUCTION & FIRST READING
None.
14. PUBLIC HEARINGS
14.a CONSTRUCTION OF A MIXED-USE BUILDING WITH GROUND FLOOR COMMERCIAL SPACE & 12 RESIDENTIAL UNITS (TWO VERY-LOW
INCOME) & CEQA GUIDELINES EXEMPTION SECTION 15332 AT 981 & 983 CALLA AVENUE USE-22-0100. (0600-20)
Mayor Aguirre recused herself from discussion on this item because of a potential conflict and left the Council Chambers at 7:08 p.m.
Mayor Pro Tem Leyba-Gonzalez declared the public hearing open.
City Planner/Management Associate Ayala gave a PowerPoint presentation.
Written Public Comment received from Sandra Brillhart.
Councilmember McKay said he finds it objectionable when the State makes regulations that override what the City thinks is best for the City. He further stated that local control is best for the City and does not support developers using State law to override what the City would not normally allow. He additionally stated that he does not support the State taking the place of the City's job as the Housing Authority of this city.
Councilmember Fisher agreed with Councilmember McKay in that local control should stay with the City. He shared positive comments about the project.
In response to Councilmember Fisher's question regarding parking for residents, Planner Ayala stated the applicant will unbundle parking from the rent which could be an incentive to not use parking spaces.
Collin Lowery, architect, stated this type of parking is more common in developments where there are less parking spaces than units and it incentivizes people to use other methods of transportation. Although he did not know the rate for parking, he said the spaces will be rented at a rate that the market can bear.
ATTACHMENT 1
10 He further stated that as an example, parking spaces in North Park can go for $250 to $300 per month.
Councilmember Seabury stated that the architecture of the building does not fit in with the theme of this small beach town.
Mayor Pro Tem Leyba-Gonzalez stated the project is very innovative for the amount of units in the allotted space.
Without dissention of City Council, Mayor Pro Tem Leyba-Gonzalez closed the public hearing.
Motion by Mayor Pro Tem Leyba-Gonzalez
Seconded by Councilmember Fisher
To adopt Resolution 2023-68, approving Regular Coastal Permit (CP-22-0016), Design Review Case (DRC-22-0030), Site Plan Review (SPR-22-0031), and categorical exemption pursuant to the California Environmental Quality Act (CEQA) guidelines 15332 Class 32 (In-Fill Development Projects) at 981 & 983 Calla Avenue (APN 626-221-24-00) in the C/MU-1 (General Commercial and Mixed-Use) Zone subject to the conditions as specified in the resolution.
AYES (3): Mayor Pro Tem Leyba-Gonzalez, Councilmember McKay, and Councilmember Fisher
ABSTAINED (1): Councilmember Seabury
Conflict (1): Mayor Aguirre
Motion Carried (3 to 0)
15. REPORTS
15.b INVESTMENT UPDATE PRESENTED BY CHANDLER ASSET MANAGEMENT. (0350-90)
Finance Director Gitmed introduced Genny Lynkiewicz, with Chandler Asset Management.
Mayor Aguirre returned to the Council Chambers at 7:37 p.m.
Genny Lynkiewicz gave a PowerPoint presentation and she responded to questions of City Council regarding transaction limits. She noted that the California Code/rules are designed to protect local agencies to make sure the portfolios are conservative and funds are kept safe. She also explained how short term obligations are invested.
ATTACHMENT 1
11 Director Gitmed explained the shorter investments with higher yields and that as they come to maturity, they will look at the timelines and determine if funds are needed or can it be reinvested.
15.e CODE COMPLIANCE ENFORCEMENT DISCUSSION. (0470-95)
Community Development Director Openshaw gave a PowerPoint presentation.
Written Public Comment submitted by Sandra Brillhart.
In response to Councilmember Seabury’s question, City Manager Foltz stated that currently Park Rangers can issue parking citations. Should City Council desire they give out citations for general code violations, the code would need to be modified identifying the additional staff to start issuing the citations.
Director Openshaw added that Lifeguards are able to issue citations for the violations Councilmember Seabury is concerned with. Park Rangers are different and that different roles in different areas are regulated by different approaches based on what the code provides us the ability to do.
Councilmember Seabury spoke in favor of issuing citations in the parks to people who are drinking, littering, and not picking up after their dogs.
Councilmember Fisher spoke in support for addressing abandoned/broken down cars. He questioned if the end of the pier needs to remain closed.
City Manager Foltz explained why the end of the pier was initially closed and spoke about the recent correspondence from the California Coastal Commission about opening up the end of the pier. He noted that staff is looking for direction from City Council to not prohibit fishing on the back of the pier.
Director Openshaw spoke about code enforcement, with education being the focus.
Discussion ensued regarding installation of fences and the public right of way, complaint driven enforcement and proactive enforcement.
Director Openshaw and City Manager Foltz addressed Mayor Pro Tem LeybaGonzalez's concern about dumping throughout the City and enforcement against it.
Councilmember McKay suggested having two clean-ups a year, 6 months apart.
In response to Councilmember McKay, Director Openshaw stated there is over a 90% closure rate for code cases for the past two years.
Councilmember McKay spoke in favor of opening up the back-end of the pier in a civil manner.
ATTACHMENT 1
12 In response to Mayor Aguirre, Director Openshaw stated staff can take a proactive approach for providing contact information for code enforcement and do better engagement and outreach with the community.
Mayor Aguirre noted health and safety cases are a priority, that the number of renters in Imperial Beach is sizable, and she wanted to make sure that renters are not living in deplorable conditions. As for the end of the pier, she spoke in support for adding staff or public security guards to monitor the beach/pier day and night. She agreed with comments made by Councilmember Seabury to take a look at how to increase the capacity of the Park Rangers in issuing citations and to provide them with extra safety equipment. She spoke in support for monitoring illegal short term rentals and ensuring the ones that are licensed are not a nuisance.
Discussion ensued about opening the end of the pier.
15.c CONSIDER SAN DIEGO COUNTY GRAND JURY REPORT ON
GOVERNANCE OF SAN DIEGO BAY AND ITS TIDAL LANDS AND REGIONS
AND AUTHORIZE THE MAYOR TO SIGN A RESPONSE LETTER ON BEHALF OF THE MAYOR AND CITY COUNCIL. (0440-25)
Attachment 3 - Imperial Beach response to San Diego Grand Jury Report was submitted as Last Minute Agenda Information.
City Manager Foltz gave the report.
No public comments.
Councilmember McKay spoke in favor of local control of selecting the Port Commissioner. He added that Port Commissioner Malcolm has been an excellent representative.
Mayor Aguirre said that the City is grateful, pleased and happy with Port Commissioner Malcolm in championing Imperial Beach.
Motion by Councilmember McKay
Seconded by Mayor Pro Tem Leyba-Gonzalez
To adopt Resolution 2023-71 authorizing the Mayor to sign a response letter to the San Diego County Grand Jury Report on behalf of the Mayor and City Council.
AYES (5): Mayor Aguirre, Mayor Pro Tem Leyba-Gonzalez, Councilmember McKay, Councilmember Seabury, and Councilmember Fisher
Motion Carried (5 to 0)
ATTACHMENT 1
13 15.d FISCAL YEAR 2022-23 FINANCIAL UPDATE, CONSIDERATION OF RESOLUTION 2023-63 RATIFYING PREVIOUS ACTIONS OF THE CITY COUNCIL IN RELATION TO THE FY 2022-23 BUDGET, AND
CONSIDERATION OF AN ADDITIONAL AMENDMENT TO THE FY 2022-23 BUDGET. (0330-30)
Finance Director Gitmed gave a PowerPoint presentation.
No public comments.
City Manager Foltz responded to questions of Councilmember McKay regarding the Fleet Division.
Councilmember Fisher informed the public that there are some funds that come to the City for a specific use and may have an expiration date for it to be used by.
Mayor Aguirre agreed that the community may not be informed about funding.
She noted the budget workshops are a great opportunity for the public to get educated on funding. She spoke in support for being proactive in finding sources of funding in order to secure the City's financial future.
Motion by Councilmember Seabury
Seconded by Mayor Pro Tem Leyba-Gonzalez
To adopt Resolution 2023-63 ratifying and consolidating previous actions of the City Council related to the City of Imperial Beach Budget and approved additional amendments to the FY 2022-23 Budget.
AYES (5): Mayor Aguirre, Mayor Pro Tem Leyba-Gonzalez, Councilmember McKay, Councilmember Seabury, and Councilmember Fisher
Motion Carried (5 to 0)
16. I.B. REDEVELOPMENT AGENCY SUCCESSOR AGENCY REPORTS
See Consent Calendar Item 12.h.
17. ITEMS PULLED FROM THE CONSENT CALENDAR
Items 12.k and 12.j discussed after Consent Calendar.
18. CITY COUNCIL FUTURE AGENDA REQUESTS
None.
19. ADJOURN REGULAR MEETING
Mayor Aguirre adjourned the Regular 9:05 p.m.
ATTACHMENT 1
14 Jacqueline M. Kelly, MMC
City Clerk
Paloma Aguirre
Mayor
November 1, 2023
ITEM TITLE: RATIFICATION OF WARRANT REGISTER FOR THE PERIOD FROM OCTOBER 7, 2023, TO OCTOBER 20, 2023. (0300-25)
ORIGINATING DEPARTMENT: Finance
EXECUTIVE SUMMARY:
Staff is recommending that the City Council ratify the accompanying Warrant Register for the period from October 7, 2023, to October 20, 2023, in the amount of $797,716.52.
RECOMMENDATION:
Staff is seeking that the City Council ratify and file the Warrant Register Report.
OPTIONS:
Receive and file the report from the City Manager
Provide direction to the City Manager to take a specific action. Request additional information and an additional report.
BACKGROUND/ANALYSIS:
The City of Imperial Beach issues accounts payable and payroll disbursements on a regular basis and presents it to the City Council for ratification at its next regular scheduled meeting. The attached Warrant Register containing checks and electronic funds transfers for the period from October 7, 2023, to October 20, 2023, in the amount of $797,716.52, is being presented for ratification by the City Council. Payments have been reviewed and approved by the appropriate department staff. The Finance Director or designee certifies the accuracy of the attached register and the availability of funds for payment.
Warrants above $100,000 have been highlighted and explained in the table below:
VENDOR CHECK DESCRIPTION AMOUNT
N/A
The following registers are submitted for Council ratification:
Accounts Payable:
DATE CHECK NUMBER AMOUNT(S)
10/12/2023 CK101773-CK101802 $ 37,864.19
10/19/2023 CK101803-CK101841 292,440.55
Sub-Total $ 330,304.74
DATE EFT/DRAFT NUMBER AMOUNT(S)
10/13/2023 EFT1634-38; DFT0007186 $ 18,272.85
10/16/2023 DFT0007219-20; DFT0007222 92,181.07
10/17/2023 DFT0007195-7213; DFT0007217-18 83,730.57
Sub-Total $ 194,184.49
Total reflected in the attached Expense Approval Report: $ 524,489.23 Payroll Checks/Direct Deposits
DATE CHECK/EFT NUMBER AMOUNT(S)
10/12/23 CK48993-CK49000; EFT0000161-62 $ 273,227.29
Sub-Total $ 273,227.29
TOTAL: $ 797,716.52
ENVIRONMENTAL DETERMINATION:
Not a project as defined by CEQA.
FISCAL ANALYSIS:
Warrants are issued from budgeted funds and there is no additional impact on reserves.
ATTACHMENTS:
ATT 1 - Expense Approval Report – 10.7.2023-10.20.2023
10/23/2023 11:33:26 AM Page 1 of 10
Expense Approval Report
Imperial Beach, CA By (None)
Payment Dates 10/7/2023 - 10/20/2023
Payment Date Payment Number Vendor Name Description (Item) Payable Number Account Number Purchase Order Number Amount 10/13/2023 1634 FORESTERS INVESTOR SERVI… FORESTERS 529 PLAN PPE 10… INV0018740 101-0000-209.0122 50.00 10/13/2023 1635 I B FIREFIGHTERS ASSOCIATI… IBFA DUES ACH PPE 10/05/23 PPE 10-05-2023 101-0000-209.0108 480.00 10/13/2023 1636 ICMA RETIREMENT TRUST 457 ICMA % PPE 10/05/23 PPE 10-05-2023 101-0000-209.0110 4,550.30 10/13/2023 1636 ICMA RETIREMENT TRUST 457 ICMA CITY-PAID PPE 10/05/23 PPE 10-05-2023 (2) 101-0000-209.0110 1,410.78 10/13/2023 1636 ICMA RETIREMENT TRUST 457 ICMA FIXED PPE 10/05/23 PPE 10-05-2023 (3) 101-0000-209.0110 7,836.85 10/13/2023 1637 SEIU LOCAL 221 SEIU COPE ACH PPE 10/05/23 PPE 10-05-2023 101-0000-209.0108 15.00 10/13/2023 1637 SEIU LOCAL 221 SEIU DUES ACH PPE 10/05/23 PPE 10-05-2023 (2) 101-0000-209.0108 975.91 10/13/2023 1638 US BANK PARS ACH PPE 10/05/23 PPE 10-05-2023 101-0000-209.0120 2,390.44 10/12/2023 101773 AGRICULTURAL PEST CONTR… 08/17/2023 BIRD CONTROL 707204 101-6040-454.2022 240039 500.00 10/12/2023 101774 ANITA M KEREZSI FY24 SB90 CONSULTING SRV… I BEACH -24-1 101-1210-413.2006 2,500.00 10/12/2023 101775 ASUME ADMINISTRATOR ORDER D AL2004-1730 CASE …09-28-2023 101-0000-209.0107 64.80 10/12/2023 101776 CALIFORNIA AMERICAN WAT…09/06/23-10/24/23 - 505 H… 1015-210018811916 10/06/… 101-1910-419.2702 90.55 10/12/2023 101776 CALIFORNIA AMERICAN WAT…09/02/23-10/03/23 - 400 1/2…1015-210019027905 10/05/… 101-1910-419.2702 692.93 10/12/2023 101776 CALIFORNIA AMERICAN WAT…09/02/23-10/03/23 - 950 OC… 1015-210019276868 10/05/… 601-5060-436.2702 246.37 10/12/2023 101776 CALIFORNIA AMERICAN WAT…09/02/23-10/03/23 - 90 IMP… 1015-210019278093 10/05/… 101-6020-452.2702 55.73 10/12/2023 101776 CALIFORNIA AMERICAN WAT…09/02/23-10/03/23 - 1150 S… 1015-210019278895 10/05/… 101-6020-452.2702 74.99 10/12/2023 101776 CALIFORNIA AMERICAN WAT…9/2/2023-10/03/23 - 1234 S… 1015-210019279782 10/05/… 101-6020-452.2702 65.35 10/12/2023 101776 CALIFORNIA AMERICAN WAT…09/02/23-10/03/23 - 1322 S… 1015-210019357057 10/05/… 601-5060-436.2702 46.10 10/12/2023 101776 CALIFORNIA AMERICAN WAT…09/02/23-10/03/23 - 90 DES… 1015-210019359015 10/05/… 101-6020-452.2702 55.73 10/12/2023 101776 CALIFORNIA AMERICAN WAT…09/02/23-10/03/23 - 90 ENC… 1015-210019360534 10/05/… 101-6020-452.2702 46.10 10/12/2023 101776 CALIFORNIA AMERICAN WAT…09/02/23-10/03/23 - 105 IM… 1015-210019482014 10/05/… 101-1910-419.2702 172.81 10/12/2023 101776 CALIFORNIA AMERICAN WAT…09/02/23-10/03/23 - 981 2N… 1015-210019600799 10/05/… 101-6020-452.2702 710.69 10/12/2023 101776 CALIFORNIA AMERICAN WAT…09/02/23-10/03/23 - 170 PA… 1015-220036553772 10/05/… 101-6020-452.2702 101.82 10/12/2023 101776 CALIFORNIA AMERICAN WAT…09/02/23-10/03/23 - 170 PA… 1015-220036553789 10/05/… 101-6020-452.2702 90.55 10/12/2023 101777 CINTAS CORPORATION 09/26/23 FACILITIES MATS 4168963093 101-1910-419.2006 240042 32.94 10/12/2023 101777 CINTAS CORPORATION 09/26/23 PW UNIFORMS 4168963387 101-5020-432.2503 240017 311.82 10/12/2023 101777 CINTAS CORPORATION 10/03/23 FACILITIES MATS 4169617402 101-1910-419.2006 240042 32.94 10/12/2023 101777 CINTAS CORPORATION 10/03/23 PW UNIFORMS 4169617617 101-5020-432.2503 240017 311.82 10/12/2023 101777 CINTAS CORPORATION 10/10/23 FACILITIES MATS 4170303240 101-1910-419.2006 240042 32.94 10/12/2023 101777 CINTAS CORPORATION 10/10/23 PW UNIFORMS 4170303381 101-5020-432.2503 240017 311.82 10/12/2023 101778 CINTAS CORPORATION FIRST AID CABINET REFILL 5178522736 101-1130-412.3001 74.23 10/12/2023 101779 CLEAN HARBORS SEP 2023 HOUSEHOLD HAZA… 1004784008 101-5040-434.2104 240011 1,174.35 10/12/2023 101780 COX COMMUNICATIONS 10/01/23-10/31/23 825 IB B… 10-01-2023 3201 503-1923-419.2104 29.35 10/12/2023 101780 COX COMMUNICATIONS 10/01/23-10/31/23 825 IB B… 10-01-2023 8102 503-1923-419.2104 35.32 10/12/2023 101780 COX COMMUNICATIONS 10/04/23-11/03/23 950 OCE… 10-04-2023 7001 503-1923-419.2104 245.17 10/12/2023 101781 CSMFO CONFERENCE & PRECONFER… 200018351 101-1210-413.2804 640.00 10/12/2023 101782 DIVIANA CALDERON 2023 FD OPEN HOUSE - AIR J… 1037 101-3020-422.2904 624.95 10/12/2023 101783 DRUG TESTING NETWORK INC 9/25/23, 9/26/23 PRE-EMPL… 115118 101-1130-412.2104 240055 130.00 ATTACHMENT 1
Expense Approval Report Payment Dates: 10/7/2023 - 10/20/2023 10/23/2023 11:33:26 AM Page 2 of 10
Payment Date Payment Number Vendor Name Description (Item) Payable Number Account Number Purchase Order Number Amount 10/12/2023 101784 EL TAPATIO INC CMSCA FALL MTNG - MS DEPT 10042023 101-3030-423.2804 589.31 10/12/2023 101785 GRAINGER CAM & GROOVE ADAPTER (4) 9840963723 601-5060-436.3002 240068 122.41 10/12/2023 101786 JENNIFER A. SACCUZZO MAY 2023 - HEALTH INS PR… 3822503 101-6040-454.1103 1,560.52 10/12/2023 101787 LIFE-ASSIST,INC. OXYGEN CYLINDER - POOL O… 1363515 101-6012-451.3002 95.70 10/12/2023 101788 NEXT DAY PRINTED TEES T-SHIRTS (11) - PW 89599 101-5020-432.2503 249.18 10/12/2023 101789 NV5 INC AUG 2023 - USE-23-0007 843…352628 101-0000-221.0102 382.13 10/12/2023 101789 NV5 INC AUG 2023 - USE-23-0008 14… 352629 101-0000-221.0102 567.53 10/12/2023 101789 NV5 INC AUG 2023 - USE-23-0018 11… 352630 101-0000-221.0102 425.39 10/12/2023 101789 NV5 INC AUG 2023 - USE-23-0048 260…352631 101-0000-221.0102 752.93 10/12/2023 101789 NV5 INC AUG 2023 - MF 1350 730 11… 352632 101-0000-221.0102 239.99 10/12/2023 101789 NV5 INC AUG 2023 - USE-22-0057 254…352635 101-0000-221.0102 368.74 10/12/2023 101789 NV5 INC AUG 2023 - USE-22-0113 805…352637 101-0000-221.0102 98.88 10/12/2023 101789 NV5 INC AUG 2023 - USE-23-0033 770…352639 101-0000-221.0102 49.44 10/12/2023 101790 PRIDE INDUSTRIES SEP 2023 LABOR 264.75 HRS -…ARI/21288479 101-6040-454.2104 240045 6,089.25 10/12/2023 101791 REYNA AYALA FEB 2023 - CLAIM AGAINS CI… 10-09-2023 502-1922-419.2817 480.79 10/12/2023 101792 ROBERTO GUERRERO 2023 FD OPEN HOUSE - DJ S… 02 101-3020-422.2904 400.00 10/12/2023 101793 ROGER TUCKER LIVESCAN SRVCS (9) 90 101-1130-412.2006 225.00 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 170 PA… 0002 6464 5267 4 10/05/23 101-1910-419.2701 432.54 10/12/2023 101794 SDGE 08/30/23-09/28/23 - 1068 E… 0006 4675 3193 8 10/04/23 101-5010-431.2701 10.80 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 186 PA… 0008 2432 9204 1 10/05/23 101-5010-431.2701 565.94 10/12/2023 101794 SDGE 08/30/23-09/28/23 - 755 DE… 0020 2498 4701 7 10/04/23 601-5060-436.2701 210.25 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 425 IB … 0020 8169 2339 9 10/03/23 101-6010-451.2701 10.00 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 266 PA… 0020 8384 7903 2 10/05/23 101-6020-452.2701 29.15 10/12/2023 101794 SDGE 09/01/23-09/30/23 - PALM B…0027 4196 9935 9 10/05/23 101-5010-431.2701 364.04 10/12/2023 101794 SDGE 08/30/23-09/28/23 - 900 9TH…0030 6284 3371 9 10/04/23 101-5010-431.2701 18.40 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 852 SE… 0032 8021 3142 4 10/05/23 601-5060-436.2701 19.04 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 111 PA… 0035 1619 2790 2 10/05/23 101-5010-431.2701 262.75 10/12/2023 101794 SDGE 08/30/23-09/28/23 - 1298 G… 0037 3630 3079 0 10/04/23 101-5010-431.2701 29.38 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 170 PA… 0049 3035 3196 9 10/03/23 101-1910-419.2701 10.00 10/12/2023 101794 SDGE 08/30/23-09/28/23 - 585 IB … 0051 5327 2671 7 10/04/23 101-5010-431.2701 19.10 10/12/2023 101794 SDGE 08/26/23-09/26/23 - 1297 IB…0052 8034 0664 1 10/02/23 101-5010-431.2701 131.48 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 120 EL… 0054 5795 0654 7 10/05/23 101-5010-431.2701 176.26 10/12/2023 101794 SDGE 08/30/23-09/28/23 - 1025 9… 0087 7382 3642 4 10/04/23 601-5060-436.2701 2,030.22 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 100 1/2…0094 7600 1698 9 10/05/23 101-5010-431.2701 996.70 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 425 IB … 2100 0097 9893 7 10/05/23 101-6020-452.2701 1,232.84 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 425 IB … 2100 0097 9997 7 10/05/23 101-6020-452.2701 1,195.92 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 425 IB … 2100 0098 0282 0 10/05/23 101-6010-451.2701 362.79 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 427 IB … 2100 0098 0734 0 10/05/23 101-6020-452.2701 293.36 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 425 IB … 2100 0098 1218 3 10/05/23 101-6010-451.2701 264.75 10/12/2023 101794 SDGE 08/31/23-09/29/23 - 425 IB … 2100 0098 1222 5 10/05/23 101-6010-451.2701 45.79 10/12/2023 101795 SHERRILL FORTIN REIMB. BEVERAGES/ICE - J GI…10-05-2023 101-1210-413.2902 87.38 10/12/2023 101796 SIGN IT LIFEGUARD CANOPY TOP - M…32658 101-3030-423.3002 732.19 10/12/2023 101797 SIGNAL HILL AUTO ENTERPRI… TOILET TISSUE (8CS), TOWEL …046520 101-6040-454.3002 240043 992.07 10/12/2023 101798 SOLANA CENTER FOR ENVIR… SEP 2023 SB1383 SUPPORT S… 40-42-9-23 214-5040-434.2904 240060 2,117.50
Expense Approval Report Payment Dates: 10/7/2023 - 10/20/2023 10/23/2023 11:33:26 AM Page 3 of 10
Payment Date Payment Number Vendor Name Description (Item) Payable Number Account Number Purchase Order Number Amount 10/12/2023 101799 SOUTHWEST SIGNAL SEP 2023 SIGNAL MAINT. 82826 101-5010-431.2104 720.00 10/12/2023 101799 SOUTHWEST SIGNAL SEP 2023 SRVC CALLS - 13TH… 82827 101-5010-431.2123 324.51 10/12/2023 101800 TRANE U.S. INC. REPAIR-INSTALLATION LABOR…313987640 101-1910-419.2104 873.00 10/12/2023 101801 VALLEY INDUSTRIAL SPECIALT…CHECKSTOP STRAINER - PIER…A316066 101-6040-454.3002 240038 288.88 10/12/2023 101802 ZOLL MEDICAL CORPORATION TRAINER EQUIPMENT - FD C… 3814373 101-3020-422.3002 394.98 10/12/2023 101802 ZOLL MEDICAL CORPORATION ELECTRODES (6) - FD CPR TRA…3817648 101-3020-422.3002 422.82 10/19/2023 101803 AFECO, INC. UNIFORM REPAIR - FD SC5510 101-3020-422.3002 688.25 10/19/2023 101803 AFECO, INC. UNIFORMS - FD SC5540 101-3020-422.3002 1,713.75 10/19/2023 101804 ASUME ADMINISTRATOR ORDER D AL2004-1730 CASE …10-12-2023 101-0000-209.0107 64.80 10/19/2023 101805 BRIZO, INC FY24 Q2 - BEACH CAM MAIN… 23-0452 101-3030-423.2104 3,850.00 10/19/2023 101806 CALIFORNIA AMERICAN WAT…09/08/23-10/06/23 - 814 CY… 1015-210018820255 10/10/… 101-6020-452.2702 19.42 10/19/2023 101806 CALIFORNIA AMERICAN WAT…09/08/23-10/06/23 - 495 10… 1015-210019058534 10/10/… 101-1910-419.2702 295.29 10/19/2023 101806 CALIFORNIA AMERICAN WAT…09/08/23-10/06/23 - 630 FL… 1015-210019176067 10/13/… 101-1910-419.2702 640.97 10/19/2023 101806 CALIFORNIA AMERICAN WAT…09/08/23-10/06/23 - 624 FL… 1015-210019176128 10/10/… 101-1910-419.2702 19.42 10/19/2023 101806 CALIFORNIA AMERICAN WAT…09/08/23-10/06/23 - 1250 P… 1015-210019179080 10/11/… 101-6010-451.2702 1,105.84 10/19/2023 101806 CALIFORNIA AMERICAN WAT…09/07/23-10/05/23 - HY MT … 1015-210019512885 10/12/… 101-6020-452.2702 263.19 10/19/2023 101806 CALIFORNIA AMERICAN WAT…09/07/23-10/05/23 - IB CLE… 1015-210020125977 10/12/… 101-6020-452.2702 46.10 10/19/2023 101806 CALIFORNIA AMERICAN WAT…10/06/23-11/03/23 - 950 OC… 1015-210020153385 10/09/… 101-6020-452.2702 44.50 10/19/2023 101806 CALIFORNIA AMERICAN WAT…09/07/23-10/05/23 - 825 IM… 1015-210020154739 10/12/… 101-1910-419.2702 46.10 10/19/2023 101806 CALIFORNIA AMERICAN WAT…09/13/23-10/11/23 - 710 PA… 1015-210020440898 10/13/… 101-1910-419.2702 379.55 10/19/2023 101806 CALIFORNIA AMERICAN WAT…09/07/23-10/05/23 - HYDRA… 1015-220029776225 10/09/… 101-6010-451.2702 362.82 10/19/2023 101807 CHULA VISTA ALARM, INC OCT 2023 REC CTR - 425 IB B… 69449 101-1910-419.2023 240026 39.95 10/19/2023 101807 CHULA VISTA ALARM, INC OCT 2023 REC CTR REST - 425…69450 101-1910-419.2023 240026 40.00 10/19/2023 101807 CHULA VISTA ALARM, INC OCT 2023 COMM CTR - 1075… 69463 101-1910-419.2023 240026 30.00 10/19/2023 101807 CHULA VISTA ALARM, INC OCT 2023 VETERANS PARK R… 69464 101-1910-419.2023 240026 45.00 10/19/2023 101808 CLAUDIA WILSON BUS LIC CHARGED FEE INV-00014551 101-0000-321.7210 80.00 10/19/2023 101808 CLAUDIA WILSON BUS LIC INSPECTION FEES INV-00014551 101-0000-323.7103 122.00 10/19/2023 101808 CLAUDIA WILSON BUS LIC SB1186 FEE INV-00014551 101-0000-371.8309 4.00 10/19/2023 101809 COAR DESIGN GROUP AUG 2023 - CONST.DOCS, G… 21854 214-5000-532.2006 230243-R1 31,250.00 10/19/2023 101809 COAR DESIGN GROUP SEP 2023-CONST, GYM DESI… 21910 214-5000-532.2006 230243-R1 48,250.00 10/19/2023 101810 COUNTY OF SAN DIEGO EXEMPT FEE USE-22-0106 - 3…10112023 USE-22-0106 101-0000-221.0102 50.00 10/19/2023 101811 COUNTY OF SAN DIEGO EXEMPT FEE USE22-0128 - 1… 10102023 USE22-0128 101-0000-221.0102 50.00 10/19/2023 101812 COUNTY OF SAN DIEGO EXEMPT FEE USE-23-0050 - 4…10162023 USE-23-0050 101-0000-221.0102 50.00 10/19/2023 101813 COUNTY OF SAN DIEGO RCS SEP 2023 - SHERIFF RADIOS 24CTOFIBN03 101-3010-421.2125 240027 1,339.50 10/19/2023 101813 COUNTY OF SAN DIEGO RCS SEP 2023 - FIRE RADIOS 24CTOFIBN03 101-3020-422.2125 240027 598.50 10/19/2023 101813 COUNTY OF SAN DIEGO RCS SEP 2023 - LG RADIOS 24CTOFIBN03 101-3030-423.2125 240027 1,225.50 10/19/2023 101814 COX COMMUNICATIONS 10/09/23-11/08/23 - 1075 8… 10-10-2023 0302 503-1923-419.2104 100.00 10/19/2023 101815 CSMFO 2024 CSMFO EVENT REGISTR…200019273 101-1210-413.2804 35.00 10/19/2023 101816 DANIEL HOLIAN REIMBURSE CO OFFFICER 2B… 09-27-2023 101-1130-412.2901 390.00 10/19/2023 101817 DEPARTMENT OF JUSTICE AUG 2023 EMPLOYEE FINGE… 679241 101-1130-412.2104 67.00 10/19/2023 101817 DEPARTMENT OF JUSTICE AUG 2023 EMPLOYEE FINGE… 679241 101-1130-412.2104 240056 472.00 10/19/2023 101818 ECKENROTH PUBLICATIONS 09/14/23 - ADS - FIBER OPTIC 143121 202-5016-531.2006 125.00 10/19/2023 101818 ECKENROTH PUBLICATIONS 09/14/23 - ADS - COMM RO… 143121 401-1910-532.2006 125.00 10/19/2023 101818 ECKENROTH PUBLICATIONS 09/21/23 FEC PIT 143197 101-1020-411.2807 240062 95.00
Expense Approval Report Payment Dates: 10/7/2023 - 10/20/2023 10/23/2023 11:33:26 AM Page 4 of 10
Payment Date Payment Number Vendor Name Description (Item) Payable Number Account Number Purchase Order Number Amount 10/19/2023 101818 ECKENROTH PUBLICATIONS 09/21/23 FIBER OPTIC BID 143197 202-5016-531.2006 125.00 10/19/2023 101818 ECKENROTH PUBLICATIONS 09/21/23 COMM ROOM BID 143197 401-1910-532.2006 125.00 10/19/2023 101819 EVARI GIS CONSULTING, INC. AUG 2023 ENTERPRISE GIS H… 004-8000 503-1923-419.2025 665.00 10/19/2023 101819 EVARI GIS CONSULTING, INC. SEP 2023 ENTERPRISE GIS H… 004-8001 503-1923-419.2025 665.00 10/19/2023 101819 EVARI GIS CONSULTING, INC. OCT 2023 ENTERPRISE GIS H… 004-8002 503-1923-419.2025 665.00 10/19/2023 101819 EVARI GIS CONSULTING, INC. JULY 2023 IT MAINT 1662 503-1923-419.2025 685.00 10/19/2023 101820 HINDERLITER, DE LLAMAS & … FY2023 Q1 - SALES TAX AUDIT SIN031089 101-1210-413.2006 1,350.00 10/19/2023 101820 HINDERLITER, DE LLAMAS & … FY2023 Q1 - SALES TAX REC… SIN031089 101-1210-413.2006 840.49 10/19/2023 101820 HINDERLITER, DE LLAMAS & … FY2023 Q1 TRANSACTION TA…SIN031136 101-1210-413.2006 1,414.13 10/19/2023 101820 HINDERLITER, DE LLAMAS & … FY2023 Q1 TRANSACTION TA…SIN031136 101-1210-413.2006 600.00 10/19/2023 101821 I LOVE A CLEAN SAN DIEGO AUG 2023 ENVIRON. OUTRE… 23-5366 101-5040-434.2904 240010 1,500.00 10/19/2023 101822 KIMLEY-HORN AND ASSOCIA… SEP 2023 10TH ST STREETSC… 26045665 202-5016-531.2006 230199-R1 6,460.38 10/19/2023 101822 KIMLEY-HORN AND ASSOCIA… SEP 2023 10TH ST STREETSC… 26045665 214-5014-531.2006 230199-R1 11,743.00 10/19/2023 101822 KIMLEY-HORN AND ASSOCIA… SEP 2023 SPORTS PARK REST… 26045666 420-6020-552.2006 230314-R1 5,739.97 10/19/2023 101822 KIMLEY-HORN AND ASSOCIA… SEP 2023 SPORTS PARK REST… 26045666 420-6020-552.2006 230314-R1 13,393.26 10/19/2023 101822 KIMLEY-HORN AND ASSOCIA… SEP 2023 - FY23 CDBG ADA R…26220502 210-1235-413.2006 1,390.99 10/19/2023 101823 MCDOUGAL LOVE BOEHMER… SEP 2023 - CODE ENFORCEM… 106312 101-1220-413.2001 6,989.50 10/19/2023 101823 MCDOUGAL LOVE BOEHMER… SEP 2023 - SPECIAL PROJECTS…106313 101-1220-413.2001 2,793.50 10/19/2023 101823 MCDOUGAL LOVE BOEHMER… SEP 2023 - MONTHLY RETAI… 106314 101-1220-413.2002 14,000.00 10/19/2023 101823 MCDOUGAL LOVE BOEHMER… SEP 2023 - PERSONEL (LWC2… 106315 502-1922-419.2001 3,308.00 10/19/2023 101823 MCDOUGAL LOVE BOEHMER… SEP 2023 - SPECIAL PROJECT … 106316 101-1220-413.2001 314.50 10/19/2023 101823 MCDOUGAL LOVE BOEHMER… SEP 2023 - LITIGATION (LWC… 106317 101-1220-413.2001 92.50 10/19/2023 101823 MCDOUGAL LOVE BOEHMER… SEP 2023 - LITIGATION (LWC… 106318 502-1922-419.2001 1,535.50 10/19/2023 101823 MCDOUGAL LOVE BOEHMER… SEP 2023 - DEVELOPMENT A… 106319 101-1220-413.2001 481.00 10/19/2023 101823 MCDOUGAL LOVE BOEHMER… SEP 2023 - LITIGATION (LWC… 106320 502-1922-419.2001 74.00 10/19/2023 101823 MCDOUGAL LOVE BOEHMER… SEP 2023 - LITIGATION (LWC… 106324 502-1922-419.2001 13,590.00 10/19/2023 101823 MCDOUGAL LOVE BOEHMER… SEP 2023 - LITIGATION (LWC… 106325 502-1922-419.2001 27.66 10/19/2023 101824 NANCY K BOHL, INC JUL 2023 EMPLOYEE SUPPOR…88196 101-3020-422.2006 240082 600.00 10/19/2023 101824 NANCY K BOHL, INC AUG 2023 EMPLOYEE SUPPO…88197 101-3020-422.2006 240082 280.00 10/19/2023 101824 NANCY K BOHL, INC AUG 2023 EMPLOYEE SUPPO…88197 101-3030-423.2006 240082 170.00 10/19/2023 101825 NEXUSPLAN, INC SEP 2023 BAYSHORE BIKEWA…GRT076-03 214-5050-435.2006 240051 39,001.57 10/19/2023 101826 NORAND CORPORATION NEW LED P&R ENTRY SIGN 2334-2416 214-5000-532.2006 240103 1,476.18 10/19/2023 101827 ODP BUSINESS SOLUTIONS, L…STAPLER,TAPE(2),LABEL,POU… 331485386001 101-6030-453.3001 162.49 10/19/2023 101827 ODP BUSINESS SOLUTIONS, L…TAPE (2), DISPLAY POCKET M… 331486038001 101-6030-453.3001 59.77 10/19/2023 101827 ODP BUSINESS SOLUTIONS, L…SIGN FRAMES (4) - PRCS DEPT 331486041001 101-6030-453.3001 230.51 10/19/2023 101827 ODP BUSINESS SOLUTIONS, L…CLIPBOARD - PRCS DEPT 331486043001 101-6030-453.3001 38.05 10/19/2023 101827 ODP BUSINESS SOLUTIONS, L…REFILL INK,CORRECTAPE,NO… 331498006001 101-1210-413.3001 70.99 10/19/2023 101827 ODP BUSINESS SOLUTIONS, L…EXPANSION FOLDERS - FINA… 331502286001 101-1210-413.3001 243.58 10/19/2023 101827 ODP BUSINESS SOLUTIONS, L…PENS (1 DZ) - FINANCE 331502293001 101-1210-413.3001 33.70 10/19/2023 101827 ODP BUSINESS SOLUTIONS, L…HP TONER - FINANCE 331502296001 101-1210-413.3001 130.55 10/19/2023 101827 ODP BUSINESS SOLUTIONS, L…A/P ENVELOPES - FINANCE 333479855001 101-1210-413.3002 100.49 10/19/2023 101828 O'REILLY AUTO PARTS #3980 HITCH BALL, BALL MOUNT, P… 3980-107160 501-1921-419.2816 126.12 10/19/2023 101828 O'REILLY AUTO PARTS #3980 HYDRAULIC OIL - BOBCAT TR… 3980-107161 501-1921-419.2816 163.10 10/19/2023 101828 O'REILLY AUTO PARTS #3980 BRAKES, OIL/AIR FILTER - TR… 3980-107195 501-1921-419.2816 55.29
Expense Approval Report Payment Dates: 10/7/2023 - 10/20/2023 10/23/2023 11:33:26 AM Page 5 of 10
Payment Date Payment Number Vendor Name Description (Item) Payable Number Account Number Purchase Order Number Amount 10/19/2023 101828 O'REILLY AUTO PARTS #3980 SILICONE SEAL, HANGER, PAI… 3980-108289 501-1921-419.2816 30.10 10/19/2023 101828 O'REILLY AUTO PARTS #3980 AIR/FUEL/OIL FILTERS (7) - T… 3980-108468 501-1921-419.2816 306.50 10/19/2023 101828 O'REILLY AUTO PARTS #3980 FLEET BENCH GRINDER, GRI… 3980-109596 501-1921-419.2816 315.35 10/19/2023 101829 PARS AUG 2023 ARS-PARS FEES (C… 54039 101-1130-412.2006 240083 682.37 10/19/2023 101830 PITNEY BOWES INC(INVOICE … AUG-OCT 2023 POSTAGE MA…1019789853 101-1210-413.2904 208.85 10/19/2023 101831 PROJECT 1:1 ARPA BUS & HOUSEHOLD AS… 09-12-2023 214-1230-413.2808 6,000.00 10/19/2023 101832 SAN DIEGO FRICTION PROD… FLEET STOCK LIGHTS - PW T… 06P70005 501-1921-419.2816 641.25 10/19/2023 101832 SAN DIEGO FRICTION PROD… REAR BRAKES, CLAMPS - TRU…06P70006 101-3020-422.2801 1,118.37 10/19/2023 101832 SAN DIEGO FRICTION PROD… LIGHTS REPLACEMENT(3), P… 06P70183 101-3020-422.2801 954.86 10/19/2023 101833 SAN DIEGO GAS & ELECTRIC SEP 2023 - 0056 4977 1474 9 …10-09-2023 101-1910-419.2701 11,549.72 10/19/2023 101833 SAN DIEGO GAS & ELECTRIC SEP 2023 - 0056 4977 1474 9 …10-09-2023 101-5010-431.2701 13,710.48 10/19/2023 101833 SAN DIEGO GAS & ELECTRIC SEP 2023 - 0056 4977 1474 9 …10-09-2023 101-6020-452.2701 1,727.13 10/19/2023 101833 SAN DIEGO GAS & ELECTRIC SEP 2023 - 0056 4977 1474 9 …10-09-2023 601-5060-436.2701 6,513.33 10/19/2023 101834 SANDRA S. RAMEY SEP 2023 - DEAD ANIMAL R… 1001231229 101-3050-425.2006 240032 347.00 10/19/2023 101835 SHI INTERNATIONAL CORP 09/26/23-09/25/24 CAMERA… B17429237 503-1923-419.2813 240091 646.76 10/19/2023 101835 SHI INTERNATIONAL CORP ACROBAT PRO ADDITIONAL L…B17450150 503-1923-419.2813 240095 229.30 10/19/2023 101836 SITEONE LANDSCAPE SUPPLY,…RAIN BIRD DIAPHRAGM, VAL… 135287067-001 101-6020-452.3002 240018 78.66 10/19/2023 101837 SONIA MAYORGA SEP 2023 - IB WALKING CLUB 002 101-6010-451.2107 200.00 10/19/2023 101838 SONSRAY MACHINERY, LLC. BACK HOW BEACONS (2) PSO101071-1 501-1921-419.2816 448.58 10/19/2023 101839 SOUTHERN CALIFORNIA SHR… 09/18/23 PAPER SHREDDING …238171 101-1020-411.2104 240064 54.00 10/19/2023 101840 SPARKLETTS 09/19/23, 10/03/23 WATER … 22581104 100523 101-5020-432.3002 240023 233.74 10/19/2023 101841 TRUE NORTH COMPLIANCE S…SEP 2023 - BLDG OFFICIAL SR…23-09-01-028 101-3040-424.2006 12,420.00 10/19/2023 101841 TRUE NORTH COMPLIANCE S…SEP 2023 - PLAN REVIEW SR… 23-09-028 101-3040-424.2016 6,389.98 10/13/2023 DFT0007186 CALIFORNIA STATE DISBURS… SDU CHILD SUPPORT PPE 10/…45778077 101-0000-209.0107 563.57 10/17/2023 DFT0007195 CALPERS LG L2 23011 EE PPE 10/05/23 100000017281103 EE 101-0000-209.0106 402.16 10/17/2023 DFT0007196 CALPERS LG L2 23011 ER PPE 10/05/23 100000017281103 ER 101-0000-209.0106 500.36 10/17/2023 DFT0007197 CALPERS MISC L2 23012 EE PPE 10/05… 100000017281143 EE 101-0000-209.0106 1,432.26 10/17/2023 DFT0007198 CALPERS MISC L2 23012 ER PPE 10/05… 100000017281143 ER 101-0000-209.0106 -2.56 10/17/2023 DFT0007198 CALPERS MISC L2 23012 ER PPE 10/05… 100000017281143 ER 101-0000-209.0106 1,790.31 10/17/2023 DFT0007199 CALPERS FIRE PEPRA 25375 EE PPE 10… 100000017281191 EE 101-0000-209.0106 4,393.18 10/17/2023 DFT0007200 CALPERS FIRE PEPRA 25375 ER PPE 10… 100000017281191 ER 101-0000-209.0106 4,326.10 10/17/2023 DFT0007201 CALPERS LG PEPRA 25376 EE PPE 10/… 100000017281234 EE 101-0000-209.0106 2,097.62 10/17/2023 DFT0007202 CALPERS LG PEPRA 25376 ER PPE 10/… 100000017281234 ER 101-0000-209.0106 2,065.58 10/17/2023 DFT0007203 CALPERS MISC 26352 EE PPE 10/05/23…100000017281273 EE 101-0000-209.0106 -169.82 10/17/2023 DFT0007203 CALPERS MISC PEPRA 26352 EE PPE 08…100000017281273 EE 101-0000-209.0106 141.42 10/17/2023 DFT0007203 CALPERS MISC PEPRA 26352 EE PPE 08…100000017281273 EE 101-0000-209.0106 2.86 10/17/2023 DFT0007203 CALPERS MISC PEPRA 26352 EE PPE 10…100000017281273 EE 101-0000-209.0106 10,866.94 10/17/2023 DFT0007204 CALPERS MISC PEPRA 26352 ER PPE 1… 100000017281273 ER 101-0000-209.0106 -0.01 10/17/2023 DFT0007204 CALPERS MISC 26352 ER PPE 08/24/23…100000017281273 ER 101-0000-209.0106 2.84 10/17/2023 DFT0007204 CALPERS MISC 26352 ER PPE 08/24/23…100000017281273 ER 101-0000-209.0106 140.14 10/17/2023 DFT0007204 CALPERS MISC PEPRA 26352 ER PPE 1… 100000017281273 ER 101-0000-209.0106 10,768.83 10/17/2023 DFT0007204 CALPERS MISC 26352 ER PPE 10/05/23…100000017281273 ER 101-0000-209.0106 -168.29 10/17/2023 DFT0007205 CALPERS FIRE L1 4625 EE PPE 10/05/23 100000017281022 EE 101-0000-209.0106 3,813.01 10/17/2023 DFT0007206 CALPERS FIRE L1 4625 ER PPE 10/05/23 100000017281022 ER 101-0000-209.0106 4,912.46
Expense Approval Report Payment Dates: 10/7/2023 - 10/20/2023 10/23/2023 11:33:26 AM Page 6 of 10
Payment Date Payment Number Vendor Name Description (Item) Payable Number Account Number Purchase Order Number Amount 10/17/2023 DFT0007207 CALPERS LG L1 4626 EE PPE 10/05/23 100000017281062 EE 101-0000-209.0106 1,072.62 10/17/2023 DFT0007208 CALPERS LG L1 4626 ER PPE 10/05/23 100000017281062 ER 101-0000-209.0106 1,340.77 10/17/2023 DFT0007209 CALPERS MISC L1 470 EE PPE 10/05/23 100000017280986 EE 101-0000-209.0106 7,930.29 10/17/2023 DFT0007210 CALPERS MISC L1 470 ER PPE 10/05/23 100000017280986 ER 101-0000-209.0106 9,655.87 10/17/2023 DFT0007210 CALPERS MISC L1 470 ER PPE 10/05/23…100000017280986 ER 101-0000-209.0106 0.01 10/17/2023 DFT0007211 CALPERS SCP ARSC POST-TAX PPE 10/… PPE 10-05-23 ARSCT 101-0000-209.0106 180.63 10/17/2023 DFT0007212 CALPERS SCP SPM PRE-TAX PPE 10/05… PPE 10-05-23 SPRTD 101-0000-209.0106 87.85 10/17/2023 DFT0007213 CALPERS PERS SCP SPM TAXED PPE 10… PPE 10-05-23 SPMT 101-0000-209.0106 395.55 10/17/2023 DFT0007217 STATE OF CALIFORNIA STATE TAX W/H PPE 10/05/2… 7406149 101-0000-209.0105 2,476.65 10/17/2023 DFT0007217 STATE OF CALIFORNIA STATE TAX W/H PPE 10/05/23 7406149 101-0000-209.0105 12,895.33 10/17/2023 DFT0007218 STATE OF CALIFORNIA SDI W/H PPE 10/05/23 7406188 101-0000-209.0115 379.61 10/16/2023 DFT0007219 INTERNAL REVENUE SERVICE FED TAX W/H PPE 10/05/23 … 65174898 FED 101-0000-209.0102 8,255.49 10/16/2023 DFT0007219 INTERNAL REVENUE SERVICE FED TAX W/H PPE 10/05/23 65174898 FED 101-0000-209.0102 34,013.72 10/16/2023 DFT0007220 INTERNAL REVENUE SERVICE MEDICARE W/H PPE 10/05/2…65174898 MED 101-0000-209.0104 1,096.08 10/16/2023 DFT0007220 INTERNAL REVENUE SERVICE MEDICARE W/H PPE 10/05/23 65174898 MED 101-0000-209.0104 10,968.22 10/16/2023 DFT0007222 INTERNAL REVENUE SERVICE SOCIAL SECURITY PPE 10/05/…65174898 SS 101-0000-209.0104 37,847.56 Grand Total: 524,489.23
Expense Approval Report Payment Dates: 10/7/2023 - 10/20/2023 10/23/2023 11:33:26 AM Page 7 of 10
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 322,910.52
202 - PROP "A" (TRANSNET) FUND 6,710.38
210 - CDBG-FEDERAL ASSISTANCE 1,390.99
214 - MISCELLANEOUS GRANTS 139,838.25
401 - CAPITAL IMPROVEMENT FUND 250.00
420 - PARKS MAJOR MAINTENAN CIP 19,133.23
501 - VEHICLE REPLACEMENT/MAINT 2,086.29
502 - RISK MANAGEMENT FUND 19,015.95
503 - TECHNOLOGY/COMMUNICATIONS 3,965.90
601 - SEWER ENTERPRISE FUND 9,187.72
Grand Total: 524,489.23
Account Summary
Account Number Account Name Payment Amount
101-0000-209.0102 P/R FIT PAYABLE 42,269.21
101-0000-209.0104 P/R FICA PAYABLE 49,911.86
101-0000-209.0105 P/R STATE TAX LIABILITI… 15,371.98
101-0000-209.0106 P/R PERS RETIREMENT P… 67,978.98
101-0000-209.0107 P/R GARNISHMENT PAY… 693.17
101-0000-209.0108 P/R EMPLOYEE ASSOC D… 1,470.91
101-0000-209.0110 P/R DEFERRED COMP 13,797.93
101-0000-209.0115 P/R STD-PART-TIME 379.61
101-0000-209.0120 PARS EMPLOYEE CONTR… 2,390.44
101-0000-209.0122 EDUCATIONAL SAVINGS … 50.00
101-0000-221.0102 DEVELOPER DEPOSITS 3,035.03
101-0000-321.7210 BUSINESS LICENSE 80.00
101-0000-323.7103 RES/FIRE INSPECTION FE… 122.00
101-0000-371.8309 SB 1186 DISABILITY ACC… 4.00
101-1020-411.2104 TECHNICAL SERVICES 54.00
101-1020-411.2807 ADVERTISING 95.00
101-1130-412.2006 PROFESSIONAL SERVICES 907.37
101-1130-412.2104 TECHNICAL SERVICES 669.00
101-1130-412.2901 TRAINING & EDUCATION… 390.00
101-1130-412.3001 OFFICE SUPPLIES 74.23
101-1210-413.2006 PROFESSIONAL SERVICES 6,704.62
101-1210-413.2804 TRAVEL, TRAINING, MEE… 675.00
101-1210-413.2902 EMPLOYEE RECOGNITIO… 87.38
101-1210-413.2904 OTHER SERVICES & CHA… 208.85
101-1210-413.3001 OFFICE SUPPLIES 478.82
101-1210-413.3002 OPERATING SUPPLIES 100.49
Expense Approval Report Payment Dates: 10/7/2023 - 10/20/2023 10/23/2023 11:33:26 AM Page 8 of 10
Account Summary
Account Number Account Name Payment Amount
101-1220-413.2001 ATTORNEY SERVICES 10,671.00
101-1220-413.2002 ATTORNEY SERVICES-OT… 14,000.00
101-1910-419.2006 PROFESSIONAL SERVICES 98.82
101-1910-419.2023 SECURITY & ALARM 154.95
101-1910-419.2104 TECHNICAL SERVICES 873.00
101-1910-419.2701 GAS & ELECTRIC (SDG&E) 11,992.26
101-1910-419.2702 UTILITIES-WATER 2,337.62
101-3010-421.2125 RCS PROGRAM 1,339.50
101-3020-422.2006 PROFESSIONAL SERVICES 880.00
101-3020-422.2125 RCS PROGRAM 598.50
101-3020-422.2801 MAINTENANCE & REPAIR 2,073.23
101-3020-422.2904 OTHER SERVICES & CHA… 1,024.95
101-3020-422.3002 OPERATING SUPPLIES 3,219.80
101-3030-423.2006 PROFESSIONAL SERVICES 170.00
101-3030-423.2104 TECHNICAL SERVICES 3,850.00
101-3030-423.2125 RCS PROGRAM 1,225.50
101-3030-423.2804 TRAVEL, TRAINING, MEE… 589.31
101-3030-423.3002 OPERATING SUPPLIES 732.19
101-3040-424.2006 PROFESSIONAL SERVICES 12,420.00
101-3040-424.2016 PLAN CHECK SERVICES 6,389.98
101-3050-425.2006 PROFESSIONAL SERVICES 347.00
101-5010-431.2104 TECHNICAL SERVICES 720.00
101-5010-431.2123 TRAFFIC CONTROL 324.51
101-5010-431.2701 GAS & ELECTRIC (SDG&E) 16,285.33
101-5020-432.2503 RENT-UNIFORMS 1,184.64
101-5020-432.3002 OPERATING SUPPLIES 233.74
101-5040-434.2104 TECHNICAL SERVICES 1,174.35
101-5040-434.2904 OTHER SERVICES & CHA… 1,500.00
101-6010-451.2107 CONTRACTS - RECREATI… 200.00
101-6010-451.2701 GAS & ELECTRIC (SDG&E) 683.33
101-6010-451.2702 UTILITIES-WATER 1,468.66
101-6012-451.3002 OPERATING SUPPLIES 95.70
101-6020-452.2701 GAS & ELECTRIC (SDG&E) 4,478.40
101-6020-452.2702 UTILITIES-WATER 1,574.17
101-6020-452.3002 OPERATING SUPPLIES 78.66
101-6030-453.3001 OFFICE SUPPLIES 490.82
101-6040-454.1103 SECTION 125 CAFETERIA 1,560.52
101-6040-454.2022 PEST CONTROL SERVICE 500.00
101-6040-454.2104 TECHNICAL SERVICES 6,089.25
101-6040-454.3002 OPERATING SUPPLIES 1,280.95
202-5016-531.2006 PROFESSIONAL SERVICES 6,710.38
210-1235-413.2006 PROFESSIONAL SERVICES 1,390.99
Expense Approval Report Payment Dates: 10/7/2023 - 10/20/2023 10/23/2023 11:33:26 AM Page 9 of 10
Account Summary
Account Number Account Name Payment Amount
214-1230-413.2808 COMMUNITY PROGRAMS 6,000.00
214-5000-532.2006 PROFESSIONAL SERVICES 80,976.18
214-5014-531.2006 PROFESSIONAL SERVICES 11,743.00
214-5040-434.2904 OTHER SERVICES & CHA… 2,117.50
214-5050-435.2006 PROFESSIONAL SERVICES 39,001.57
401-1910-532.2006 PROFESSIONAL SERVICES 250.00
420-6020-552.2006 PROFESSIONAL SERVICES 19,133.23
501-1921-419.2816 VEHICLE OPERATE-PARTS… 2,086.29
502-1922-419.2001 ATTORNEY SERVICES 18,535.16
502-1922-419.2817 PAYMENT OF CLAIMS 480.79
503-1923-419.2025 SOFTWARE MAINTENAN… 2,680.00
503-1923-419.2104 TECHNICAL SERVICES 409.84
503-1923-419.2813 FEES & LICENSES 876.06
601-5060-436.2701 GAS & ELECTRIC (SDG&E) 8,772.84
601-5060-436.2702 UTILITIES-WATER 292.47
601-5060-436.3002 OPERATING SUPPLIES 122.41
Grand Total: 524,489.23
Project Account Summary
Project Account Key Payment Amount
**None** 323,221.19
1350-DEP 239.99
22-0057-DEP 368.74
22-0106-DEP 50.00
22-0113-DEP 98.88
22-0128-DEP 50.00
23-0007-DEP 382.13
23-0008-DEP 567.53
23-0018-DEP 425.39
23-0033-DEP 49.44
23-0048-DEP 752.93
23-0050-DEP 50.00
F24101-P 250.00
GRT068-EXP 200.00
GRT069-EXP 1,500.00
GRT071-EXP 2,117.50
GRT076-P 39,001.57
LWC002-P 6,989.50
LWC146-P 2,793.50
LWC259-P 3,308.00
LWC267-P 314.50
Expense Approval Report Payment Dates: 10/7/2023 - 10/20/2023 10/23/2023 11:33:26 AM Page 10 of 10
Project Account Summary
Project Account Key Payment Amount
LWC336-P 1,535.50
LWC353-P 481.00
LWC356-P 13,590.00
LWC358-P 74.00
LWC363-P 27.66
LWC364-P 92.50
P23101-C 5,739.97
P23101-D 13,393.26
S20112-P 250.00
S22107-CCENG 11,743.00
S22107-TNENG 6,460.38
S23101-P 1,390.99
SP1406-REV 4.00
SP22101-BH 6,000.00
SP22101-SPORT 79,500.00
SP22101-SR 1,476.18
Grand Total: 524,489.23
P a g e | 1
November 1, 2023
ITEM TITLE: RECEIVE TREASURER’S REPORT FOR SEPTEMBER 2023. (0300-90) ORIGINATING DEPARTMENT:
Finance
EXECUTIVE SUMMARY:
The City has funds invested by Chandler Asset Management, Local Area Investment Fund (LAIF), Chase (the City's operating account), a section 115 trust fund, and tax allocation reserve bonds.
On a monthly basis a Treasurer's Report is submitted to the City Council listing cash flows and a summary of cash and investments. The attached Monthly Account Statement Report from Chandler Asset Management provides the investment analysis to include a portfolio summary, listing of assets, and monthly transactions. The attached Local Agency Investment Fund (LAIF) statement provides a listing of monthly transactions. Detailed investment information for LAIF can be found on the California State Treasurer's website (www.treasurer.ca.gov/pmia-laif/pmia).
RECOMMENDATION:
Staff recommends that the City Council receive and file the September 2023 Treasurer's Report.
OPTIONS:
Receive and file the September 2023 Treasurer's Report.
BACKGROUND/ANALYSIS:
In accordance with the City's Investment Policy and Government Code Section 53646, the City Treasurer or designee submits to the City Council a monthly investment report (Treasurer's Report) with transactions and holdings as detailed in the attached Chandler Asset Management and LAIF investment reports. The Chandler Asset Management Report discloses the following information about the risk characteristics of the City's portfolio:
1. An asset listing showing par value, cost and accurate and complete market value of each security, type of investment, issuer, and interest rate;
2. Monthly transactions for the period;
3. A one-page summary report that shows: a) average maturity of the portfolio and modified duration of the portfolio; b) maturity distribution of the portfolio; c) average portfolio credit quality; d) time-weighted total rate of return for the portfolio for the prior one month, three months, twelve months, year to date, and since inception compared to the Benchmark Index returns for the same periods;
4. A statement of compliance with investment policy, including a schedule of any transactions or holdings which do not comply with this policy or with the California Government Code, including a justification for the presence in the portfolio and a timetable for resolution;
P a g e | 2
5. A statement that the City has adequate funds to meet its cash flow requirements for the next six months.
All these categories are reflected on the attached Monthly Account Statement Report from Chandler Asset Management, the City's portfolio and investment management consultant.
Details regarding LAIF investments can be found on the California State Treasurer website (www.treasurer.ca.gov/pmia-laif/pmia). The City has adequate funds to meet its cash flow requirements for the next six months.
ENVIRONMENTAL DETERMINATION:
Not a project as defined by CEQA.
FISCAL IMPACT:
The City has funds invested by Chandler Asset Management, Local Area Investment Fund (LAIF), Chase (the City's operating account), a section 115 trust fund, and tax allocation reserve bonds.
As of the month ending September 30, 2023, the total market value of the City’s investment portfolio equals $33,230,761.60. The attached Treasurer's Report provides a statement of cash flows and cash and investments description.
ATTACHMENTS:
ATT 1 - 2023.09 Treasurer’s Report
ATT 2 - 2023.09 Chandler Statement
ATT 3 - 2023.09 LAIF Statement
CITY OF IMPERIAL BEACH
TREASURER'S REPORT
Statement of Cash Flows
For the Month Ended
September 30, 2023
ATTACHMENT 1
Beginning
Balance Total Activity Ending Balance
GENERAL FUND
101 ‐ GENERAL FUND 15,927,810.03 (1,479,553.89) $ 14,448,256.14 103 ‐ M&A DA FUND 1,480,513.02 (3,196.44) 1,477,316.58 105 ‐ PEG FUND 37,107.36 ‐ 37,107.36 15,962,680.08
OTHER GOVERNMENT FUNDS
201 ‐ GAS TAX FUND 140,176.52 ‐ 140,176.52 202 ‐ PROP "A" (TRANSNET) FUND 142,492.61 (16,958.21) 125,534.40 207 ‐ ROAD MTCE & REHAB (RMRA) 1,245,304.08 55,737.28 1,301,041.36 210 ‐ CDBG‐FEDERAL ASSISTANCE (56,233.00) ‐ (56,233.00) 212 ‐ SLESF (COPS) FUND 999.98 (16,116.90) (15,116.92) 214 ‐ MISCELLANEOUS GRANTS FUND 4,422,749.14 (177,569.69) 4,245,179.45 401 ‐ CAPITAL IMPROVEMENT FUND 555,549.61 (670.00) 554,879.61 420 ‐ PARKS MAJOR MAINTENANCE CIP 996,785.15 (39,077.73) 957,707.42 7,253,168.84
HOUSING AUTHORITY
216 ‐ HOUSING AUTHORITY 850,140.44 ‐ 850,140.44 850,140.44
SUCCESSOR AGENCY
303 ‐ REDEV OBLIG RETIRE FUND 571,196.78 (9,501.89) 561,694.89 561,694.89
INTERNAL SERVICES
501 ‐ VEHICLE REPLACEMENT/MAINT 320,107.18 99,019.38 419,126.56 502 ‐ RISK MANAGEMENT FUND 1,297,134.76 197,119.56 1,494,254.32 503 ‐ TECHNOLOGY/COMMUNICATIONS 154,309.67 122,201.79 276,511.46 504 ‐ FACILITY MAINT/REPLACEMENT 213,550.71 35,584.20 249,134.91 2,439,027.25
SEWER FUND
601 ‐ SEWER ENTERPRISE FUND 5,148,439.66 (154,804.20) 4,993,635.46 4,993,635.46
AGENCY FUNDS
715 ‐ ASSESSMENT DIST. #63 FUND 122,573.44 ‐ 122,573.44 720 ‐ ASSESSMENT DIST. #64 FUND 31,240.58 ‐ 31,240.58 725 ‐ ASSESSMENT DIST. #66 FUND 176,761.38 ‐ 176,761.38 730 ‐ ASSESSMENT DIST. #68 FUND 105,017.82 ‐ 105,017.82 735 ‐ ASSESSMENT DIST. #71 FUND 16,895.50 ‐ 16,895.50 452,488.72
GRAND TOTAL 32,512,835.68 $
CITY OF IMPERIAL BEACH
TREASURER'S REPORT
Statement of Cash Flows
For the Month Ended
September 30, 2023
ATTACHMENT 1
CASH DEPOSIT ACCOUNTS
Beginning
Balance Total Activity Ending Balance
Chase ‐ Checking (Operating) 620,075.89 (262,150.55) $ 357,925.34 Chandler Investments 22,669,621.44 24,363.81 22,693,985.25 LAIF 10,610,925.09 (1,150,000.00) 9,460,925.09 $ 32,512,835.68
Operating Bank Reconciliation
General Ledger Balance 357,925.34
Outstanding Checks/Deposits/Adjustments 193,609.18
Statement Balance $551,534.52
Chandler Asset Management Reconciliation
General Ledger Balance 22,693,985.25
Interest/Market Value/Other Adjustments 7,500.01
Statement Balance $ 22,701,485.26
LAIF Reconciliation
General Ledger Balance 9,460,925.09
Interest/Market Value/Other Adjustments ‐ Statement Balance $ 9,460,925.09
CITY OF IMPERIAL BEACH
TREASURER'S REPORT
Cash and Investments
As of September 30, 2023
ATTACHMENT 1
Description Cost Value Market Value
Interest/Yield
to Maturity Maturity Date
% of
Portfolio
Cash and Cash Equivalents
Chase Bank (statement balance) 551,534.52 $ $ 551,534.52 0.000% n/a 1.64% LAIF 9,460,925.09 9,331,383.63 3.534% n/a 28.06% Investments
Chandler Investments
Asset‐Backed Securities 1,364,884.67 1,336,865.71 5.760% See Attached 4.05% Federal Agencies 4,719,046.45 4,658,071.82 4.770% See Attached 14.00% Collater. Mortgage Obligation 1,750,934.78 1,713,285.16 5.300% See Attached 5.19% Commercial Paper 482,437.50 484,857.22 5.870% See Attached 1.43% US Corporate 4,466,163.75 4,355,881.31 5.620% See Attached 13.25% Money Market Funds 80,916.83 80,916.83 4.940% See Attached 0.24% Negotiable CDs 499,965.18 499,845.50 5.770% See Attached 1.48% Supranational 692,357.45 671,513.17 5.470% See Attached 2.05% US Treasury 8,644,778.65 8,523,641.28 5.200% See Attached 25.64% Total Cash and Investments $ 32,713,944.87 $ 32,207,796.15 5.268% PARS Section 115 Trust Fund
Pension
Portfolio Balance 700,000.00 $ $ 714,990.50 0.000% n/a 2.08% OPEB
Portfolio Balance 300,000.00 $ $ 306,424.46 0.000% n/a 0.89% $ 1,000,000.00 $ 1,021,414.96
Bond Reserves
2020 Tax Allocation Revenue Bonds
Cash Management 1,550.49 1,550.49 0.000% n/a 0.00% 2022 Tax Allocation Revenue Bonds
Cash Management ‐ ‐ 0.000% n/a 0.00% Total Bond Reserves $ 1,550.49 $ 1,550.49 Total Investment Portfolio $ 33,715,495.36 $ 33,230,761.60 100.00% PREPARED BY:
Signature on file
Lily Flyte, Finance Director
I hereby certify that the investments are in compliance with the investment policy adopted by the City Council. The investment portfolio provides sufficient funds to meet the budgeted expenditures over the next six months. This report meets the requirements of Government Code Section 53646.
City of Imperial Beach -
MONTHLY ACCOUNT STATEMENT
SEPTEMBER 1, 2023 THROUGH SEPTEMBER 30, 2023
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures.
CHANDLER ASSET MANAGEMENT
chandlerasset.com
Chandler Team:
For questions about your account, please call (800) 317-4747, or contact [email protected]
Custodian
US Bank
ATTACHMENT 2
ACCOUNT SUMMARY
Beg. Values
as of 8/31/23
End Values
as of 9/30/23
Market Value 22,321,665 22,324,878
Accrued Interest 81,207 89,681
Total Market Value 22,402,872 22,414,559
Income Earned 60,176 62,290
Cont/WD -1,968
Par 23,024,583 23,060,547
Book Value 22,754,910 22,806,759
Cost Value 22,669,621 22,701,485
TOP ISSUERS
Government of United States 38.1%
Federal Home Loan Bank 14.5%
Federal Home Loan Mortgage Corp 10.4%
Federal Farm Credit Bank 2.6%
Westpac Banking Corp NY 2.3%
MUFG Bank Ltd/NY 2.2%
Inter-American Dev Bank 2.0%
Paccar Financial 1.7%
Total 73.8%
PORTFOLIO CHARACTERISTICS
Average Modified Duration 1.53
Average Coupon 2.94%
Average Purchase YTM 3.36%
Average Market YTM 5.27%
Average S&P/Moody Rating AA+/Aa1
Average Final Maturity 1.77 yrs
Average Life 1.62 yrs
SECTOR ALLOCATION MATURITY DISTRIBUTION CREDIT QUALITY (S&P) Portfolio Summary
As of September 30, 2023
City of Imperial Beach
PERFORMANCE REVIEW
Annualized
TOTAL RATE OF RETURN 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS 7/31/2013 City of Imperial Beach 0.06% 0.86% 2.51% 3.39% -0.53% -0.29% 1.35% 1.12% 1.11% ICE BofA 1-3 Yr US Treasury Index -0.01% 0.74% 1.72% 2.47% -1.26% -0.84% 1.06% 0.81% 0.81% ICE BofA 1-3 Yr AAA-A US Corp & Govt Index -0.02% 0.75% 1.83% 2.66% -1.21% -0.75% 1.16% 0.95% 0.95% Chandler Asset Management - CONFIDENTIAL Page 1 Execution Time: 10/3/2023 2:48:27 AM
Investment Type Minimum Rating Max% Max % Issuer Max Maturity Miscellaneous Comment U.S. Treasuries 100% 5 years Complies
Federal Agencies 100% 5 years 20% max agency callable securities Complies Supranational Obligations "AA" rating category or
higher by a NRSRO 30% 10% 5 years
USD denominated senior unsecured
unsubordinated obligations issued or
unconditionally guaranteed by IBRD, IFC, or
IADB
Complies
Municipal Securities (CA, Local Agency) "A" rating category or higher by a NRSRO 30% 5% 5 years Complies
Municipal Securities (CA, Other States) "A" rating category or higher by a NRSRO 30% 5% 5 years Complies
Corporate Medium Term Notes "A" rating category or higher by a NRSRO 30% 5% 5 years
Issuer is a corporations organized and
operating within the U.S. or by depository
institutions licensed by the U.S. or any state
and operating within the U.S
Complies
Asset-Backed, Mortgage-Backed,
Mortgage Pass-Through Securities, and
Collateralized Mortgage Obligations (NonAgency)
"AA" rating category or
better by a NRSRO 20% 5% 5 years
From issuers not defined in US Treasury and
Federal Agency sections of the authorized
investments section of the policy
Complies
Agency Mortgage Securities 100% 5 years Complies
Negotiable Certificates of Deposit (NCD)
"A-1" short-term debt rated
or higher by a NRSRO or "A"
rating category or higher by a
NRSRO for long-term
obligations
30% 5% 5 years Complies
Certificate of Deposit Placement Service
(CDARS) 30% 5% 5 years Complies
FDIC Insured Time Deposits (Nonnegotiable CD/TD) 20% 5% 5 years 20% max combined FDIC/ Collateralized Complies Collateralized Time Deposits (Nonnegotiable CD/TD) 20% 5% 5 years 20% max combined FDIC/ Collateralized Complies Banker’s Acceptances
A-1 short-term debt rated or
better by a NRSRO; and "A"
long-term debt rating
category or better by a
NRSRO
40% 5% 180 days Complies
Statement of Compliance
As of September 30, 2023
City of Imperial Beach
Assets managed by Chandler Asset Management are in full compliance with state law and the Client's investment policy.
Commercial Paper
"A-1" rated or higher by a
NRSRO; "A" rating category
issuer or higher by a NRSRO,
if any debt issued
25% 5% 270 days
10% max of the outstanding commercial
paper of any single issuer; Issued by an
entity that meets all of the following
conditions in either (a) or (b): a. (i)
organized and operating within the U.S.
with assets > $500 million; (ii) "A-1" rated or
better by a NRSRO; (iii) "A" rating or better
by a NRSRO, if issuer has debt obligations;
b. (i) organized within the U.S. as a special
purpose corporation, trust, or limited
liability company; (ii) must have programwide credit enhancements including, but not limited to, overcollateralization, letters
of credit, or a surety bond; (iii) rated "A-1"
or better by a NRSRO
Complies
Money Market Mutual Funds "AAA" or Highest rating by
two NRSROs
20% 20%
Meet either of the following criteria: (i)
Attained highest rating by two NRSROs; or
(ii) Retained an investment adviser
registered or exempt from SEC registration
with > 5 years experience managing MMMF
with AUM >$500 million
Complies
Mutual Funds "AAA" or Highest rating by
two NRSROs
20% 10%
Meet either of the following criteria: (i)
Attained highest rating by two NRSROs; or
(ii) Retained an investment adviser
registered or exempt from SEC registration
with > 5 years experience investing in
securities authorized by CGC & with AUM
>$500 million
Complies
Local Agency Investment Fund (LAIF) $75million Maximum amount permitted by LAIF Complies Local Government Investment Pool 10%
10% max per issuer limitation for Local
Government Investment Pools other than
LAIF
Complies
Repurchase Agreements 5% 1 year 102% Collateralized Complies Max Per Issuer
5% max per issuer, other than the US
Government, its Agencies and enterprises,
Supranationals, Money Market Funds, Local
Government Investment Pools, or unless
otherwise specified in the policy
Complies
Maximum Weighted Average Maturity 3 years
3 years maximum weighted average stated
final maturity Complies
Maximum Maturity 5 years
5 years, except as otherwise stated in the
policy Complies
BOOK VALUE RECONCILIATION
BEGINNING BOOK VALUE $22,754,910.37
Acquisition
+ Security Purchases $1,987,124.59
+ Money Market Fund Purchases $1,944,077.34
+ Money Market Contributions $0.00
+ Security Contributions $0.00
+ Security Transfers $0.00
Total Acquisitions $3,931,201.93
Dispositions
- Security Sales $0.00
- Money Market Fund Sales $1,995,327.20
- MMF Withdrawals $1,967.70
- Security Withdrawals $0.00
- Security Transfers $0.00
- Other Dispositions $0.00
- Maturities $1,855,000.00
- Calls $0.00
- Principal Paydowns $50,818.45
Total Dispositions $3,903,113.35
Amortization/Accretion
+/- Net Accretion $23,760.26
$23,760.26
Gain/Loss on Dispositions
+/- Realized Gain/Loss $0.00
$0.00
ENDING BOOK VALUE $22,806,759.21
CASH TRANSACTION SUMMARY
BEGINNING BALANCE $134,134.39
Acquisition
Contributions $0.00
Security Sale Proceeds $0.00
Accrued Interest Received $0.00
Interest Received $37,863.09
Dividend Received $395.80
Principal on Maturities $1,855,000.00
Interest on Maturities $0.00
Calls/Redemption (Principal) $0.00
Interest from Calls/Redemption $0.00
Principal Paydown $50,818.45
Total Acquisitions $1,944,077.34
Dispositions
Withdrawals $1,967.70
Security Purchase $1,987,124.59
Accrued Interest Paid $8,202.61
Total Dispositions $1,997,294.90
ENDING BOOK VALUE $80,916.83
Reconciliation Summary
As of September 30, 2023
City of Imperial Beach
Chandler Asset Management - CONFIDENTIAL Page 3 Execution Time: 10/3/2023 2:48:27 AM
Holdings Report
As of September 30, 2023
City of Imperial Beach
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
ABS
36262XAC8 GM Financial Auto Lease Trust 2021-3
A2
0.39% Due 10/21/2024
27,874.62 08/10/2021
0.39%
27,874.23
27,874.57
99.36 5.86%
27,695.14
3.32 0.12%
(179.43)
NR / AAA
AAA
1.06 0.12
58769KAD6 Mercedes-Benz Auto Lease Trust 2021-
B A3
0.4% Due 11/15/2024
23,508.04 06/22/2021
0.40%
23,506.26
23,507.84
99.15 5.55%
23,307.66
4.18 0.10%
(200.18)
NR / AAA
AAA
1.13 0.16
09690AAC7 BMW Vehicle Lease Trust 2021-2 A3
0.33% Due 12/26/2024
7,590.67 09/08/2021
0.33%
7,589.89
7,590.59
99.43 5.99%
7,547.58
0.42 0.03%
(43.01)
Aaa / NR
AAA
1.24 0.10
05601XAC3 BMW Vehicle Lease Trust 2022-1 A3
1.1% Due 3/25/2025
21,568.33 01/11/2022
1.00%
21,565.10
21,567.62
98.83 6.13%
21,315.23
3.95 0.10%
(252.39)
NR / AAA
AAA
1.48 0.23
43813GAC5 Honda Auto Receivables Trust 2021-1
A3
0.27% Due 4/21/2025
16,699.20 02/17/2021
0.03%
16,698.90
16,699.15
98.22 6.10%
16,401.92
1.25 0.07%
(297.23)
Aaa / NR
AAA
1.56 0.30
47788UAC6 John Deere Owner Trust 2021-A A3
0.36% Due 9/15/2025
19,444.78 03/02/2021
0.37%
19,441.05
19,443.70
97.63 6.07%
18,983.90
3.11 0.08%
(459.80)
Aaa / NR
AAA
1.96 0.41
89190GAC1 Toyota Auto Receivables Trust 2021-B
A3
0.26% Due 11/17/2025
97,510.75 06/08/2021
0.26%
97,500.24
97,507.85
97.20 5.98%
94,777.52
11.27 0.42%
(2,730.33)
NR / AAA
AAA
2.13 0.49
43815EAC8 Honda Auto Receivables 2021-3 A3
0.41% Due 11/18/2025
53,289.13 08/17/2021
0.26%
53,288.35
53,288.86
96.84 6.06%
51,604.50
7.89 0.23%
(1,684.36)
NR / AAA
AAA
2.14 0.56
05593AAC3 BMW Vehicle Lease Trust 2023-1 A3
5.16% Due 11/25/2025
25,000.00 02/07/2023
4.96%
24,999.41
24,999.58
99.15 6.04%
24,788.70
21.50 0.11%
(210.88)
Aaa / AAA
AAA
2.16 1.03
43815GAC3 Honda Auto Receivables Trust 2021-4
A3
0.88% Due 1/21/2026
34,285.56 11/16/2021
0.89%
34,278.34
34,282.46
96.10 6.44%
32,948.87
8.38 0.15%
(1,333.59)
Aaa / NR
AAA
2.31 0.70
47789QAC4 John Deere Owner Trust 2021-B A3
0.52% Due 3/16/2026
36,915.66 07/13/2021
0.52%
36,912.36
36,914.35
96.59 5.88%
35,655.43
8.53 0.16%
(1,258.92)
Aaa / NR
AAA
2.46 0.64
89238JAC9 Toyota Auto Receivables Trust 2021-D
A3
0.71% Due 4/15/2026
34,598.66 11/09/2021
0.71%
34,597.93
34,598.35
96.20 6.20%
33,283.32
10.92 0.15%
(1,315.03)
NR / AAA
AAA
2.54 0.69
44935FAD6 Hyundai Auto Receivables Trust 2021-C
A3
0.74% Due 5/15/2026
25,706.02 11/09/2021
0.75%
25,700.28
25,703.67
96.64 5.94%
24,842.53
8.45 0.11%
(861.14)
NR / AAA
AAA
2.62 0.64
05602RAD3 BMW Vehicle Owner Trust 2022-A A3
3.21% Due 8/25/2026
45,000.00 05/10/2022
3.09%
44,997.66
44,998.69
97.56 5.95%
43,899.80
24.08 0.20%
(1,098.89)
Aaa / AAA
NR
2.90 0.90
Chandler Asset Management - CONFIDENTIAL Page 4 Execution Time: 10/3/2023 2:48:27 AM
Holdings Report
As of September 30, 2023
City of Imperial Beach
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
ABS
362554AC1 GM Financial Securitized Term 2021-4
A3
0.68% Due 9/16/2026
25,867.65 10/13/2021
0.66%
25,867.00
25,867.37
95.94 6.21%
24,817.01
7.33 0.11%
(1,050.36)
Aaa / AAA
NR
2.96 0.73
47787JAC2 John Deere Owner Trust 2022-A A3
2.32% Due 9/16/2026
50,000.00 03/10/2022
2.34%
49,988.94
49,993.82
96.82 6.16%
48,407.55
51.56 0.22%
(1,586.27)
Aaa / NR
AAA
2.96 0.83
448977AD0 Hyundai Auto Receivables Trust 2022-A
A3
2.22% Due 10/15/2026
90,000.00 03/09/2022
2.23%
89,996.54
89,998.18
96.77 5.74%
87,089.85
88.80 0.39%
(2,908.33)
NR / AAA
AAA
3.04 0.92
380146AC4 GM Financial Auto Receivables 2022-1
A3
1.26% Due 11/16/2026
24,771.54 01/11/2022
1.23%
24,769.39
24,770.49
96.63 5.58%
23,936.86
13.01 0.11%
(833.63)
NR / AAA
AAA
3.13 0.78
362585AC5 GM Financial Securitized ART 2022-2 A3
3.1% Due 2/16/2027
40,000.00 04/05/2022
3.13%
39,991.64
39,995.22
97.21 5.72%
38,882.72
51.67 0.17%
(1,112.50)
Aaa / AAA
NR
3.38 1.08
43815JAC7 Honda Auto Receivables Owner 2023-1
A3
5.04% Due 4/21/2027
45,000.00 02/16/2023
5.10%
44,991.64
44,993.23
98.99 5.69%
44,543.52
63.00 0.20%
(449.71)
Aaa / NR
AAA
3.56 1.72
02582JJT8 American Express Credit Trust 2022-2 A
3.39% Due 5/17/2027
110,000.00 05/17/2022
3.42%
109,975.67
109,986.75
96.51 5.72%
106,157.59
165.73
0.47%
(3,829.16)
NR / AAA
AAA
3.63 1.53
92348KAV5 Verizon Master Trust 2022-5 A1A
3.72% Due 7/20/2027
45,000.00 08/02/2022
3.75%
44,998.02
44,998.83
99.36 4.97%
44,713.76
51.15 0.20%
(285.07)
NR / AAA
AAA
3.81 0.86
58768PAC8 Mercedes-Benz Auto Receivables 2022-
1 A3
5.21% Due 8/16/2027
85,000.00 02/15/2023
5.02%
85,438.28
85,354.55
99.34 5.76%
84,437.81
196.82
0.38%
(916.74)
Aaa / AAA
NR
3.88 1.35
47800CAC0 John Deere Owner Trust 2023-A A3
5.01% Due 11/15/2027
70,000.00 02/22/2023
5.07%
69,987.25
69,988.83
98.83 5.72%
69,182.62
155.87
0.31%
(806.21)
Aaa / NR
AAA
4.13 1.79
362583AD8 GM Auto Receivable Trust 2023-2 A3
4.47% Due 2/16/2028
65,000.00 04/04/2023
4.53%
64,998.21
64,998.46
97.76 5.76%
63,546.41
121.06
0.28%
(1,452.05)
Aaa / AAA
NR
4.38 1.80
161571HT4 Chase Issuance Trust 23-A1 A
5.16% Due 9/15/2028
245,000.00 09/07/2023
5.23%
244,932.09
244,933.08
99.63 5.35%
244,097.91
561.87
1.09%
(835.17)
NR / AAA
AAA
4.96 2.66
Total ABS 1,364,630.61 2.98%
1,364,884.67
1,364,856.09 5.76%
1,336,865.71
1,645.12
5.97%
(27,990.38)
Aaa / AAA
AAA
3.35 1.29
Chandler Asset Management - CONFIDENTIAL Page 5 Execution Time: 10/3/2023 2:48:27 AM
Holdings Report
As of September 30, 2023
City of Imperial Beach
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
AGENCY
3133EMBS0 FFCB Note
0.2% Due 10/2/2023
250,000.00 09/28/2020
0.24%
249,702.50
249,999.73
100.00
0.20%
250,000.00
248.61
1.12%
0.27 Aaa / AA+
AA+
0.01 0.01
3137EAEY1 FHLMC Note
0.125% Due 10/16/2023
195,000.00 10/14/2020
0.25%
194,272.65
194,990.04
99.79 4.76%
194,598.50
111.72
0.87%
(391.54)
Aaa / AA+
AA+
0.04 0.04
3137EAEZ8 FHLMC Note
0.25% Due 11/6/2023
250,000.00 11/03/2020
0.28%
249,775.00
249,992.61
99.51 5.13%
248,785.00
251.74
1.11%
(1,207.61)
Aaa / AA+
AA+
0.10 0.10
3137EAFA2 FHLMC Note
0.25% Due 12/4/2023
180,000.00 12/02/2020
0.28%
179,821.80
179,989.58
99.11 5.27%
178,405.92
146.25
0.80%
(1,583.66)
Aaa / AA+
AA+
0.18 0.18
3130A7PH2 FHLB Note
1.875% Due 3/8/2024
100,000.00 03/03/2020
0.85%
104,035.00
100,437.93
98.40 5.59%
98,404.30
119.79
0.44%
(2,033.63)
Aaa / AA+
NR
0.44 0.43
3130ATVD6 FHLB Note
4.875% Due 9/13/2024
250,000.00 01/26/2023
4.59%
251,110.00
250,649.21
99.40 5.53%
248,504.25
609.38
1.11%
(2,144.96)
Aaa / AA+
NR
0.96 0.92
3130ATUR6 FHLB Note
4.625% Due 12/13/2024
250,000.00 02/01/2023
4.42%
250,872.50
250,563.28
99.07 5.43%
247,670.75
3,468.75
1.12%
(2,892.53)
Aaa / AA+
NR
1.21 1.14
3130AQF40 FHLB Note
1% Due 12/20/2024
175,000.00 12/21/2021
1.03%
174,846.00
174,937.22
94.82 5.44%
165,933.60
490.97
0.74%
(9,003.62)
Aaa / AA+
AA+
1.22 1.18
3133ENKS8 FFCB Note
1.125% Due 1/6/2025
90,000.00 01/06/2022
1.20%
89,797.50
89,914.06
94.84 5.39%
85,357.35
239.06
0.38%
(4,556.71)
Aaa / AA+
AA+
1.27 1.22
3135G05X7 FNMA Note
0.375% Due 8/25/2025
250,000.00 03/07/2022
1.78%
238,280.00
243,575.29
91.47 5.14%
228,671.50
93.75 1.02%
(14,903.79)
Aaa / AA+
AA+
1.90 1.85
3130ATUC9 FHLB Note
4.5% Due 12/12/2025
350,000.00 01/26/2023
4.00%
354,683.00
353,591.64
98.72 5.12%
345,530.85
4,768.75
1.56%
(8,060.79)
Aaa / AA+
NR
2.20 2.04
3130AUU36 FHLB Note
4.125% Due 3/13/2026
250,000.00 03/14/2023
4.30%
248,767.50
248,992.82
98.16 4.93%
245,387.75
515.63
1.10%
(3,605.07)
Aaa / AA+
AA+
2.45 2.30
3133EPSW6 FFCB Note
4.5% Due 8/14/2026
250,000.00 08/09/2023
4.58%
249,425.00
249,450.18
99.01 4.87%
247,525.25
1,468.75
1.11%
(1,924.93)
Aaa / AA+
AA+
2.87 2.65
3130AWTQ3 FHLB Note
4.625% Due 9/11/2026
1,000,000.00 09/13/2023
4.81%
994,820.00
994,900.57
99.20 4.91%
992,040.00
7,322.92
4.46%
(2,860.57)
Aaa / AA+
NR
2.95 2.70
3130AWC24 FHLB Note
4% Due 6/9/2028
400,000.00 07/06/2023
4.49%
391,388.00
391,785.99
97.12 4.69%
388,470.80
5,333.33
1.76%
(3,315.19)
Aaa / AA+
NR
4.70 4.16
Chandler Asset Management - CONFIDENTIAL Page 6 Execution Time: 10/3/2023 2:48:27 AM
Holdings Report
As of September 30, 2023
City of Imperial Beach
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
AGENCY
3130AWTR1 FHLB Note
4.375% Due 9/8/2028
500,000.00 09/07/2023
4.49%
497,450.00
497,482.10
98.56 4.70%
492,786.00
3,463.54
2.21%
(4,696.10)
Aaa / AA+
NR
4.95 4.36
Total Agency 4,740,000.00 3.32%
4,719,046.45
4,721,252.25 4.77%
4,658,071.82
28,652.94
20.91%
(63,180.43)
Aaa / AA+
AA+
2.29 2.09
CMO
3137BKRJ1 FHLMC K047 A2
3.329% Due 5/25/2025
100,000.00 05/19/2022
2.95%
100,578.13
100,311.43
96.58 5.58%
96,583.60
277.42
0.43%
(3,727.83)
NR / NR
AAA
1.65 1.45
3137BMTX4 FHLMC K052 A2
3.151% Due 11/25/2025
250,000.00 02/10/2023
4.58%
241,220.70
243,242.60
95.78 5.36%
239,439.00
656.46
1.07%
(3,803.60)
NR / NR
AAA
2.16 1.86
3137BNGT5 FHLMC K054 A2
2.745% Due 1/25/2026
250,000.00 02/15/2023
4.82%
237,392.58
240,070.90
94.47 5.41%
236,174.25
571.88
1.06%
(3,896.65)
NR / AAA
NR
2.32 2.06
3137BQYS0 FHLMC K056 A2
2.525% Due 5/25/2026
250,000.00 02/08/2023
4.44%
236,826.17
239,409.27
93.36 5.35%
233,412.00
526.04
1.04%
(5,997.27)
NR / NR
AAA
2.65 2.36
3137BSP72 FHLMC K058 A2
2.653% Due 8/25/2026
250,000.00 01/31/2023
4.06%
237,910.16
240,185.89
93.06 5.27%
232,637.75
552.71
1.04%
(7,548.14)
NR / NR
AAA
2.90 2.68
3137BVZ82 FHLMC K063
3.43% Due 1/25/2027
250,000.00 02/08/2023
4.14%
242,861.33
243,999.95
94.62 5.26%
236,555.25
714.58
1.06%
(7,444.70)
NR / NR
AAA
3.32 2.93
3137FBBX3 FHLMC K068 A2
3.244% Due 8/25/2027
250,000.00 05/12/2023
4.00%
242,705.08
243,355.31
93.53 5.10%
233,828.75
675.83
1.05%
(9,526.56)
Aaa / NR
NR
3.90 3.51
3137FETN0 FHLMC K073 A2
3.35% Due 1/25/2028
220,000.00 05/24/2023
4.34%
211,440.63
212,064.59
93.02 5.19%
204,654.56
122.83
0.91%
(7,410.03)
NR / NR
AAA
4.32 3.83
Total CMO 1,820,000.00 4.26%
1,750,934.78
1,762,639.94 5.30%
1,713,285.16
4,097.75
7.66%
(49,354.78)
Aaa / AAA
AAA
2.98 2.65
Chandler Asset Management - CONFIDENTIAL Page 7 Execution Time: 10/3/2023 2:48:27 AM
Holdings Report
As of September 30, 2023
City of Imperial Beach
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
COMMERCIAL PAPER
62479LDC6 MUFG Bank Ltd Discount CP
5.62% Due 4/12/2024
500,000.00 08/30/2023
5.87%
482,437.50
484,857.22
96.97 5.87%
484,857.22
0.00 2.16%
0.00 P-1 / A-1
NR
0.53 0.52
Total Commercial Paper 500,000.00 5.87%
482,437.50
484,857.22 5.87%
484,857.22
0.00 2.16%
0.00 P-1 / A-1
NR
0.53 0.52
CORPORATE
24422EVN6 John Deere Capital Corp Note
0.45% Due 1/17/2024
170,000.00 03/01/2021
0.47%
169,879.30
169,987.57
98.47 5.67%
167,401.38
157.25
0.75%
(2,586.19)
A2 / A
A+
0.30 0.29
69371RR24 Paccar Financial Corp Note
0.35% Due 2/2/2024
100,000.00 01/28/2021
0.39%
99,884.00
99,986.86
98.21 5.74%
98,206.90
57.36 0.44%
(1,779.96)
A1 / A+
NR
0.34 0.33
808513BN4 Charles Schwab Corp Callable Note
Cont 2/18/2024
0.75% Due 3/18/2024
150,000.00 Various
0.64%
150,413.00
150,063.90
97.61 6.02%
146,411.55
40.63 0.65%
(3,652.35)
A2 / AA0.47
0.45 023135BW5 Amazon.com Inc Note
0.45% Due 5/12/2024
100,000.00 05/10/2021
0.50%
99,854.00
99,970.16
96.90 5.63%
96,901.30
173.75
0.43%
(3,068.86)
A1 / AA
AA0.620.60
91324PEB4 United Health Group Inc Callable Note
Cont 5/15/2022
0.55% Due 5/15/2024
50,000.00 11/08/2021
0.78%
49,713.00
49,928.95
96.85 5.75%
48,424.65
103.89
0.22%
(1,504.30)
A2 / A+
A
0.62 0.61
14913R2L0 Caterpillar Financial Service Note
0.45% Due 5/17/2024
155,000.00 05/10/2021
0.50%
154,792.30
154,956.60
96.87 5.57%
150,149.43
259.63
0.67%
(4,807.17)
A2 / A
A+
0.63 0.61
89114QCA4 Toronto Dominion Bank Note
2.65% Due 6/12/2024
125,000.00 08/25/2021
0.61%
132,032.50
126,758.13
97.71 6.03%
122,140.13
1,002.95
0.55%
(4,618.00)
A1 / A
AA0.700.67
06051GJY6 Bank of America Corp Callable Note
Cont 6/14/2023
5.71% Due 6/14/2024
120,000.00 06/07/2021
5.75%
120,008.00
120,000.00
99.84 5.98%
119,812.08
323.57
0.54%
(187.92)
A1 / AAA0.71
0.20 06367TQW3 Bank of Montreal Note
0.625% Due 7/9/2024
150,000.00 09/10/2021
0.65%
149,878.50
149,966.70
96.00 5.98%
144,003.75
213.54
0.64%
(5,962.95)
A2 / AAA0.78
0.75 79466LAG9 Salesforce.com Inc Callable Note Cont
7/15/2022
0.625% Due 7/15/2024
25,000.00 06/29/2021
0.64%
24,987.25
24,996.66
96.11 5.72%
24,027.83
32.99 0.11%
(968.83)
A2 / A+
NR
0.79 0.77
Chandler Asset Management - CONFIDENTIAL Page 8 Execution Time: 10/3/2023 2:48:27 AM
Holdings Report
As of September 30, 2023
City of Imperial Beach
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
CORPORATE
91159HHX1 US Bancorp Callable Note Cont
6/28/2024
2.4% Due 7/30/2024
150,000.00 11/09/2021
0.80%
156,232.50
151,761.22
97.14 5.97%
145,703.10
610.00
0.65%
(6,058.12)
A3 / A
A
0.83 0.80
78015K7C2 Royal Bank of Canada Note
2.25% Due 11/1/2024
150,000.00 08/19/2021
0.77%
156,999.00
152,383.02
96.13 5.98%
144,194.25
1,406.25
0.65%
(8,188.77)
A1 / A
AA1.091.04
63743HFC1 National Rural Utilities Note
1.875% Due 2/7/2025
125,000.00 03/18/2022
2.76%
121,962.50
123,572.12
94.99 5.78%
118,733.25
351.56
0.53%
(4,838.87)
A2 / AA1.36
1.30 46647PBY1 JP Morgan Chase & Co Callable Note
Cont 2/16/2024
0.563% Due 2/16/2025
85,000.00 02/09/2021
0.56%
85,000.00
85,000.00
97.76 6.08%
83,099.32
59.82 0.37%
(1,900.68)
A1 / AAA1.38
1.31 69371RR73 Paccar Financial Corp Note
2.85% Due 4/7/2025
70,000.00 03/31/2022
2.86%
69,981.80
69,990.80
96.01 5.62%
67,210.08
964.25
0.30%
(2,780.72)
A1 / A+
NR
1.52 1.44
87612EBL9 Target Corp Callable Note Cont 4/15/25
2.25% Due 4/15/2025
150,000.00 02/17/2022
2.08%
150,739.50
150,351.54
95.29 5.48%
142,936.05
1,556.25
0.64%
(7,415.49)
A2 / A
A
1.54 1.47
06406RBC0 Bank of NY Mellon Corp Callable Note
Cont 3/25/2025
3.35% Due 4/25/2025
110,000.00 04/19/2022
3.35%
109,984.60
109,991.96
96.42 5.77%
106,063.65
1,596.83
0.48%
(3,928.31)
A1 / A
AA1.571.48
46647PCH7 JP Morgan Chase & Co Callable Note
Cont 6/1/2024
0.824% Due 6/1/2025
130,000.00 05/24/2021
0.78%
130,170.10
130,037.87
96.27 6.23%
125,144.90
357.07
0.56%
(4,892.97)
A1 / AAA1.67
1.59 438516CB0 Honeywell Intl Callable Note Cont
5/1/2025
1.35% Due 6/1/2025
150,000.00 03/09/2022
2.31%
145,542.00
147,695.31
93.59 5.41%
140,388.45
675.00
0.63%
(7,306.86)
A2 / A
A
1.67 1.61
594918BJ2 Microsoft Callable Note Cont 8/3/2025
3.125% Due 11/3/2025
250,000.00 01/27/2023
4.27%
242,652.50
244,425.53
95.81 5.27%
239,521.25
3,211.81
1.08%
(4,904.28)
Aaa / AAA
NR
2.10 1.96
92826CAD4 Visa Inc Callable Note Cont 9/14/2025
3.15% Due 12/14/2025
200,000.00 02/09/2023
4.50%
192,858.00
194,445.11
95.45 5.36%
190,890.40
1,872.50
0.86%
(3,554.71)
Aa3 / AANR2.21
2.07 857477BR3 State Street Bank Callable Note Cont
2/6/2025
1.746% Due 2/6/2026
40,000.00 02/02/2022
1.75%
40,000.00
40,000.00
94.37 6.16%
37,746.08
106.70
0.17%
(2,253.92)
A1 / A
AA2.361.30
713448FQ6 Pepsico Inc. Callable Note Cont 1/13/26
4.55% Due 2/13/2026
45,000.00 02/13/2023
4.57%
44,973.90
44,979.34
98.93 5.03%
44,519.63
273.00
0.20%
(459.71)
A1 / A+
NR
2.38 2.20
907818GE2 Union Pacific Corp Callable Note Cont
1/21/26
4.75% Due 2/21/2026
200,000.00 02/14/2023
4.82%
199,586.00
199,669.86
98.75 5.31%
197,493.80
1,055.56
0.89%
(2,176.06)
A3 / AA2.40
2.22 Chandler Asset Management - CONFIDENTIAL Page 9 Execution Time: 10/3/2023 2:48:27 AM
Holdings Report
As of September 30, 2023
City of Imperial Beach
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
CORPORATE
037833BY5 Apple Inc Callable Note Cont
11/23/2025
3.25% Due 2/23/2026
250,000.00 02/01/2023
4.27%
242,755.00
244,313.06
95.55 5.25%
238,886.25
857.64
1.07%
(5,426.81)
Aaa / AA+
NR
2.40 2.26
00440EAV9 Chubb INA Holdings Inc Callable Note
Cont 2/3/2026
3.35% Due 5/3/2026
200,000.00 03/09/2023
5.09%
190,024.00
191,780.89
94.85 5.51%
189,701.20
2,754.44
0.86%
(2,079.69)
A3 / A
A
2.59 2.40
89236TJK2 Toyota Motor Credit Corp Note
1.125% Due 6/18/2026
150,000.00 01/11/2023
4.55%
133,867.50
137,230.59
89.30 5.41%
133,947.00
482.81
0.60%
(3,283.59)
A1 / A+
A+
2.72 2.60
74340XBU4 Prologis LP Callable Note Cont
3/30/2026
3.25% Due 6/30/2026
200,000.00 01/27/2023
4.42%
192,662.00
194,093.09
94.26 5.53%
188,522.60
1,643.06
0.85%
(5,570.49)
A3 / A
NR
2.75 2.56
857477CD3 State Street Bank Callable Note
7/03/2026
5.272% Due 8/3/2026
100,000.00 07/31/2023
5.27%
100,000.00
100,000.00
99.06 5.63%
99,060.60
849.38
0.45%
(939.40)
A1 / A
AA2.842.58
69371RS56 Paccar Financial Corp Note
5.05% Due 8/10/2026
215,000.00 08/03/2023
5.07%
214,892.50
214,897.60
99.52 5.23%
213,964.35
1,538.15
0.96%
(933.25)
A1 / A+
NR
2.86 2.61
06428CAA2 Bank Of America NA Callable Note cont
7/17/2026
5.526% Due 8/18/2026
250,000.00 09/12/2023
5.54%
249,922.50
249,923.73
99.51 5.71%
248,786.75
1,650.13
1.12%
(1,136.98)
Aa1 / A+
AA
2.88 2.61
665859AW4 Northern Trust Company Callable Note
Cont 4/10/2027
4% Due 5/10/2027
150,000.00 10/13/2022
5.00%
143,916.00
145,187.61
94.59 5.68%
141,889.35
2,350.00
0.64%
(3,298.26)
A2 / A+
A+
3.61 3.24
Total Corporate 4,515,000.00 3.04%
4,466,163.75
4,468,345.78 5.62%
4,355,881.31
28,587.77
19.56%
(112,464.47)
A1 / A+
A+
1.79 1.65
MONEY MARKET FUND
31846V203 First American Govt Obligation Fund
Class Y
80,916.83 Various
4.94%
80,916.83
80,916.83
1.00 4.94%
80,916.83
0.00 0.36%
0.00 Aaa / AAA
AAA
0.00 0.00
Total Money Market Fund 80,916.83 4.94%
80,916.83
80,916.83 4.94%
80,916.83
0.00 0.36%
0.00 Aaa / AAA
AAA
0.00 0.00
Chandler Asset Management - CONFIDENTIAL Page 10 Execution Time: 10/3/2023 2:48:27 AM
Holdings Report
As of September 30, 2023
City of Imperial Beach
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
NEGOTIABLE CD
96130AUH9 Westpac Banking Corp NY Yankee CD
5.78% Due 4/12/2024
500,000.00 08/30/2023
5.75%
499,965.18
499,969.98
99.97 5.77%
499,845.50
6,101.11
2.26%
(124.48)
P-1 / A-1+
F-1+
0.53 0.52
Total Negotiable CD 500,000.00 5.75%
499,965.18
499,969.98 5.77%
499,845.50
6,101.11
2.26%
(124.48)
P-1 / A-1+
F-1+
0.53 0.52
SUPRANATIONAL
459058JM6 Intl. Bank Recon & Development Note
0.25% Due 11/24/2023
125,000.00 11/17/2020
0.32%
124,731.25
124,986.75
99.22 5.50%
124,022.75
110.24
0.55%
(964.00)
Aaa / AAA
AAA
0.15 0.15
4581X0EE4 Inter-American Dev Bank Note
3.25% Due 7/1/2024
120,000.00 06/22/2022
3.26%
119,988.00
119,995.50
98.25 5.65%
117,900.48
975.00
0.53%
(2,095.02)
Aaa / AAA
AAA
0.75 0.72
4581X0DZ8 Inter-American Dev Bank Note
0.5% Due 9/23/2024
195,000.00 09/15/2021
0.52%
194,855.70
194,952.87
95.14 5.67%
185,519.49
21.67 0.83%
(9,433.38)
Aaa / AAA
NR
0.98 0.95
45950KCR9 International Finance Corp Note
1.375% Due 10/16/2024
100,000.00 07/29/2021
0.46%
102,898.00
100,942.90
95.76 5.61%
95,764.40
630.21
0.43%
(5,178.50)
Aaa / AAA
NR
1.05 1.01
4581X0EK0 Inter-American Dev Bank Note
4.5% Due 5/15/2026
150,000.00 06/27/2023
4.53%
149,884.50
149,894.13
98.87 4.96%
148,306.05
1,593.75
0.67%
(1,588.08)
Aaa / AAA
AAA
2.62 2.42
Total Supranational 690,000.00 1.82%
692,357.45
690,772.15 5.47%
671,513.17
3,330.87
3.01%
(19,258.98)
Aaa / AAA
AAA
1.16 1.10
US TREASURY
912797FA0 US Treasury Bill
4.848% Due 10/12/2023
1,000,000.00 04/17/2023
5.03%
976,166.46
998,518.82
99.85 5.03%
998,518.82
0.00 4.45%
0.00 P-1 / A-1+
F-1+
0.03 0.03
912797HD2 US Treasury Bill
5.232% Due 10/31/2023
1,000,000.00 07/05/2023
5.40%
982,994.38
995,639.58
99.56 5.40%
995,639.58
0.00 4.44%
0.00 P-1 / A-1+
F-1+
0.08 0.08
912797FT9 US Treasury Bill
5.145% Due 12/7/2023
1,000,000.00 06/12/2023
5.35%
974,703.75
990,424.58
99.04 5.35%
990,424.58
0.00 4.42%
0.00 P-1 / A-1+
F-1+
0.19 0.18
91282CBA8 US Treasury Note
0.125% Due 12/15/2023
250,000.00 01/11/2021
0.22%
249,326.17
249,952.64
98.95 5.22%
247,382.75
92.21 1.10%
(2,569.89)
Aaa / AA+
AA+
0.21 0.21
Chandler Asset Management - CONFIDENTIAL Page 11 Execution Time: 10/3/2023 2:48:27 AM
Holdings Report
As of September 30, 2023
City of Imperial Beach
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
US TREASURY
91282CBV2 US Treasury Note
0.375% Due 4/15/2024
250,000.00 04/28/2021
0.36%
250,146.48
250,026.67
97.32 5.48%
243,291.00
432.89
1.09%
(6,735.67)
Aaa / AA+
AA+
0.54 0.53
91282CCC3 US Treasury Note
0.25% Due 5/15/2024
250,000.00 05/12/2021
0.36%
249,218.75
249,837.89
96.81 5.51%
242,021.50
236.07
1.08%
(7,816.39)
Aaa / AA+
AA+
0.62 0.61
91282CCG4 US Treasury Note
0.25% Due 6/15/2024
250,000.00 06/10/2021
0.33%
249,423.83
249,864.37
96.41 5.49%
241,025.50
184.43
1.08%
(8,838.87)
Aaa / AA+
AA+
0.71 0.69
91282CCL3 US Treasury Note
0.375% Due 7/15/2024
250,000.00 08/05/2021
0.37%
250,068.36
250,018.33
96.10 5.48%
240,254.00
198.71
1.07%
(9,764.33)
Aaa / AA+
AA+
0.79 0.77
912828D56 US Treasury Note
2.375% Due 8/15/2024
350,000.00 01/27/2023
4.51%
338,966.80
343,748.51
97.36 5.51%
340,744.25
1,061.65
1.52%
(3,004.26)
Aaa / AA+
AA+
0.88 0.85
91282CDB4 US Treasury Note
0.625% Due 10/15/2024
250,000.00 10/14/2021
0.63%
249,980.47
249,993.23
95.18 5.45%
237,949.25
721.48
1.06%
(12,043.98)
Aaa / AA+
AA+
1.04 1.01
91282CDH1 US Treasury Note
0.75% Due 11/15/2024
350,000.00 02/03/2023
4.39%
328,521.48
336,377.05
94.98 5.40%
332,445.40
991.51
1.49%
(3,931.65)
Aaa / AA+
AA+
1.13 1.09
912828Z52 US Treasury Note
1.375% Due 1/31/2025
200,000.00 02/16/2021
0.37%
207,843.75
202,650.80
94.95 5.34%
189,906.20
463.32
0.85%
(12,744.60)
Aaa / AA+
AA+
1.34 1.29
912828ZC7 US Treasury Note
1.125% Due 2/28/2025
250,000.00 02/09/2022
1.59%
246,533.20
248,394.19
94.39 5.28%
235,976.50
239.53
1.05%
(12,417.69)
Aaa / AA+
AA+
1.42 1.37
912828ZF0 US Treasury Note
0.5% Due 3/31/2025
250,000.00 03/17/2021
0.63%
248,671.88
249,507.14
93.18 5.29%
232,959.00
3.42 1.04%
(16,548.14)
Aaa / AA+
AA+
1.50 1.46
912828ZL7 US Treasury Note
0.375% Due 4/30/2025
250,000.00 03/30/2021
0.66%
247,138.67
248,892.70
92.71 5.23%
231,767.50
392.32
1.04%
(17,125.20)
Aaa / AA+
AA+
1.58 1.54
912828ZT0 US Treasury Note
0.25% Due 5/31/2025
250,000.00 10/14/2021
0.78%
245,244.14
247,816.04
92.21 5.19%
230,527.25
210.04
1.03%
(17,288.79)
Aaa / AA+
AA+
1.67 1.62
91282CAB7 US Treasury Note
0.25% Due 7/31/2025
250,000.00 12/02/2021
1.06%
242,753.91
246,371.53
91.56 5.13%
228,906.25
105.30
1.02%
(17,465.28)
Aaa / AA+
AA+
1.84 1.78
9128285C0 US Treasury Note
3% Due 9/30/2025
250,000.00 05/05/2022
2.99%
250,097.66
250,057.35
96.12 5.06%
240,302.75
20.49 1.07%
(9,754.60)
Aaa / AA+
AA+
2.00 1.91
9128285J5 US Treasury Note
3% Due 10/31/2025
250,000.00 06/09/2022
3.05%
249,580.08
249,741.46
96.02 5.03%
240,058.50
3,138.59
1.08%
(9,682.96)
Aaa / AA+
AA+
2.09 1.96
9128286S4 US Treasury Note
2.375% Due 4/30/2026
350,000.00 01/27/2023
3.84%
334,496.09
337,685.76
93.96 4.89%
328,863.15
3,478.60
1.48%
(8,822.61)
Aaa / AA+
AA+
2.58 2.43
Chandler Asset Management - CONFIDENTIAL Page 12 Execution Time: 10/3/2023 2:48:27 AM
Holdings Report
As of September 30, 2023
City of Imperial Beach
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
US TREASURY
9128282A7 US Treasury Note
1.5% Due 8/15/2026
350,000.00 01/27/2023
3.83%
323,175.78
328,237.74
91.15 4.83%
319,033.05
670.52
1.43%
(9,204.69)
Aaa / AA+
AA+
2.88 2.75
912828U24 US Treasury Note
2% Due 11/15/2026
250,000.00 01/27/2023
3.79%
234,355.47
237,111.62
91.98 4.79%
229,951.25
1,888.59
1.03%
(7,160.37)
Aaa / AA+
AA+
3.13 2.95
91282CEF4 US Treasury Note
2.5% Due 3/31/2027
250,000.00 10/21/2022
4.40%
231,025.39
235,024.37
92.89 4.73%
232,216.75
17.08 1.04%
(2,807.62)
Aaa / AA+
AA+
3.50 3.29
91282CEW7 US Treasury Note
3.25% Due 6/30/2027
250,000.00 10/13/2022
4.27%
239,277.34
241,451.87
95.01 4.72%
237,529.25
2,053.33
1.07%
(3,922.62)
Aaa / AA+
AA+
3.75 3.44
91282CFH9 US Treasury Note
3.125% Due 8/31/2027
250,000.00 01/20/2023
3.59%
245,068.36
245,804.73
94.38 4.71%
235,947.25
665.35
1.06%
(9,857.48)
Aaa / AA+
AA+
3.92 3.62
Total US Treasury 8,850,000.00 3.26%
8,644,778.65
8,733,148.97 5.20%
8,523,641.28
17,265.43
38.10%
(209,507.69)
Aaa / AAA
AAA
1.19 1.13
TOTAL PORTFOLIO 23,060,547.44 3.36%
22,701,485.26
22,806,759.21 5.27%
22,324,878.00
89,680.99
100.00%
(481,881.21)
Aa1 / AA+
AA+
1.77 1.53
TOTAL MARKET VALUE PLUS ACCRUED 22,414,558.99
Chandler Asset Management - CONFIDENTIAL Page 13 Execution Time: 10/3/2023 2:48:27 AM
Transaction Ledger
As of September 30, 2023
City of Imperial Beach
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount InterestPur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 09/01/2023 31846V203 395.80 First American Govt Obligation Fund Class Y
1.000 4.94% 395.80 0.00 395.80 0.00
Purchase 09/05/2023 31846V203 7,000.00 First American Govt Obligation Fund Class Y
1.000 4.94% 7,000.00 0.00 7,000.00 0.00
Purchase 09/05/2023 31846V203 500,000.00 First American Govt Obligation Fund Class Y
1.000 4.94% 500,000.00 0.00 500,000.00 0.00
Purchase 09/08/2023 3130AWTR1 500,000.00 FHLB Note
4.375% Due 9/8/2028
99.490 4.49% 497,450.00 2,065.97 499,515.97 0.00
Purchase 09/08/2023 31846V203 1,381.25 First American Govt Obligation Fund Class Y
1.000 4.94% 1,381.25 0.00 1,381.25 0.00
Purchase 09/08/2023 31846V203 355,000.00 First American Govt Obligation Fund Class Y
1.000 4.94% 355,000.00 0.00 355,000.00 0.00
Purchase 09/13/2023 31846V203 12,252.60 First American Govt Obligation Fund Class Y
1.000 4.94% 12,252.60 0.00 12,252.60 0.00
Purchase 09/14/2023 06428CAA2 250,000.00 Bank Of America NA Callable Note cont 7/17/2026
5.526% Due 8/18/2026
99.969 5.54% 249,922.50 997.75 250,920.25 0.00
Purchase 09/14/2023 3130AWTQ3 1,000,000.00 FHLB Note
4.625% Due 9/11/2026
99.482 4.81% 994,820.00 5,138.89 999,958.89 0.00
Purchase 09/14/2023 31846V203 1,726.93 First American Govt Obligation Fund Class Y
1.000 4.94% 1,726.93 0.00 1,726.93 0.00
Purchase 09/14/2023 31846V203 1,000,000.00 First American Govt Obligation Fund Class Y
1.000 4.94% 1,000,000.00 0.00 1,000,000.00 0.00
Purchase 09/15/2023 161571HT4 245,000.00 Chase Issuance Trust 23-A1 A
5.16% Due 9/15/2028
99.972 5.23% 244,932.09 0.00 244,932.09 0.00
Purchase 09/15/2023 31846V203 1,826.51 First American Govt Obligation Fund Class Y
1.000 4.94% 1,826.51 0.00 1,826.51 0.00
Purchase 09/15/2023 31846V203 369.04 First American Govt Obligation Fund Class Y
1.000 4.94% 369.04 0.00 369.04 0.00
Purchase 09/15/2023 31846V203 292.25 First American Govt Obligation Fund Class Y
1.000 4.94% 292.25 0.00 292.25 0.00
Purchase 09/15/2023 31846V203 96.67 First American Govt Obligation Fund Class Y
1.000 4.94% 96.67 0.00 96.67 0.00
Chandler Asset Management - CONFIDENTIAL Page 14 Execution Time: 10/3/2023 2:48:27 AM
Transaction Ledger
As of September 30, 2023
City of Imperial Beach
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount InterestPur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 09/15/2023 31846V203 166.50 First American Govt Obligation Fund Class Y
1.000 4.94% 166.50 0.00 166.50 0.00
Purchase 09/15/2023 31846V203 310.75 First American Govt Obligation Fund Class Y
1.000 4.94% 310.75 0.00 310.75 0.00
Purchase 09/15/2023 31846V203 2,037.84 First American Govt Obligation Fund Class Y
1.000 4.94% 2,037.84 0.00 2,037.84 0.00
Purchase 09/15/2023 31846V203 1,953.46 First American Govt Obligation Fund Class Y
1.000 4.94% 1,953.46 0.00 1,953.46 0.00
Purchase 09/15/2023 31846V203 5,770.41 First American Govt Obligation Fund Class Y
1.000 4.94% 5,770.41 0.00 5,770.41 0.00
Purchase 09/15/2023 31846V203 8,971.40 First American Govt Obligation Fund Class Y
1.000 4.94% 8,971.40 0.00 8,971.40 0.00
Purchase 09/15/2023 31846V203 2,305.15 First American Govt Obligation Fund Class Y
1.000 4.94% 2,305.15 0.00 2,305.15 0.00
Purchase 09/18/2023 31846V203 562.50 First American Govt Obligation Fund Class Y
1.000 4.94% 562.50 0.00 562.50 0.00
Purchase 09/18/2023 31846V203 242.13 First American Govt Obligation Fund Class Y
1.000 4.94% 242.13 0.00 242.13 0.00
Purchase 09/18/2023 31846V203 103.33 First American Govt Obligation Fund Class Y
1.000 4.94% 103.33 0.00 103.33 0.00
Purchase 09/18/2023 31846V203 1,588.89 First American Govt Obligation Fund Class Y
1.000 4.94% 1,588.89 0.00 1,588.89 0.00
Purchase 09/18/2023 31846V203 254.71 First American Govt Obligation Fund Class Y
1.000 4.94% 254.71 0.00 254.71 0.00
Purchase 09/18/2023 31846V203 4,402.25 First American Govt Obligation Fund Class Y
1.000 4.94% 4,402.25 0.00 4,402.25 0.00
Purchase 09/20/2023 31846V203 139.50 First American Govt Obligation Fund Class Y
1.000 4.94% 139.50 0.00 139.50 0.00
Purchase 09/20/2023 31846V203 9,462.78 First American Govt Obligation Fund Class Y
1.000 4.94% 9,462.78 0.00 9,462.78 0.00
Purchase 09/21/2023 31846V203 189.00 First American Govt Obligation Fund Class Y
1.000 4.94% 189.00 0.00 189.00 0.00
Chandler Asset Management - CONFIDENTIAL Page 15 Execution Time: 10/3/2023 2:48:27 AM
Transaction Ledger
As of September 30, 2023
City of Imperial Beach
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount InterestPur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 09/21/2023 31846V203 2,468.14 First American Govt Obligation Fund Class Y
1.000 4.94% 2,468.14 0.00 2,468.14 0.00
Purchase 09/21/2023 31846V203 2,376.63 First American Govt Obligation Fund Class Y
1.000 4.94% 2,376.63 0.00 2,376.63 0.00
Purchase 09/23/2023 31846V203 487.50 First American Govt Obligation Fund Class Y
1.000 4.94% 487.50 0.00 487.50 0.00
Purchase 09/25/2023 31846V203 120.38 First American Govt Obligation Fund Class Y
1.000 4.94% 120.38 0.00 120.38 0.00
Purchase 09/25/2023 31846V203 277.42 First American Govt Obligation Fund Class Y
1.000 4.94% 277.42 0.00 277.42 0.00
Purchase 09/25/2023 31846V203 656.46 First American Govt Obligation Fund Class Y
1.000 4.94% 656.46 0.00 656.46 0.00
Purchase 09/25/2023 31846V203 571.88 First American Govt Obligation Fund Class Y
1.000 4.94% 571.88 0.00 571.88 0.00
Purchase 09/25/2023 31846V203 526.04 First American Govt Obligation Fund Class Y
1.000 4.94% 526.04 0.00 526.04 0.00
Purchase 09/25/2023 31846V203 552.71 First American Govt Obligation Fund Class Y
1.000 4.94% 552.71 0.00 552.71 0.00
Purchase 09/25/2023 31846V203 675.83 First American Govt Obligation Fund Class Y
1.000 4.94% 675.83 0.00 675.83 0.00
Purchase 09/25/2023 31846V203 614.17 First American Govt Obligation Fund Class Y
1.000 4.94% 614.17 0.00 614.17 0.00
Purchase 09/25/2023 31846V203 714.58 First American Govt Obligation Fund Class Y
1.000 4.94% 714.58 0.00 714.58 0.00
Purchase 09/25/2023 31846V203 107.50 First American Govt Obligation Fund Class Y
1.000 4.94% 107.50 0.00 107.50 0.00
Purchase 09/25/2023 31846V203 3,922.67 First American Govt Obligation Fund Class Y
1.000 4.94% 3,922.67 0.00 3,922.67 0.00
Purchase 09/25/2023 31846V203 3,703.78 First American Govt Obligation Fund Class Y
1.000 4.94% 3,703.78 0.00 3,703.78 0.00
Purchase 09/30/2023 31846V203 7,500.00 First American Govt Obligation Fund Class Y
1.000 4.94% 7,500.00 0.00 7,500.00 0.00
Chandler Asset Management - CONFIDENTIAL Page 16 Execution Time: 10/3/2023 2:48:27 AM
Transaction Ledger
As of September 30, 2023
City of Imperial Beach
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount InterestPur/Sold Total Amount Gain/Loss
ACQUISITIONS
Subtotal 3,939,077.34 3,931,201.93 8,202.61 3,939,404.54 0.00 Short Sale 09/08/2023 31846V203 -499,515.97 First American Govt Obligation Fund Class Y
1.000 -499,515.97 0.00 -499,515.97 0.00
Short Sale 09/14/2023 31846V203 -999,958.89 First American Govt Obligation Fund Class Y
1.000 -999,958.89 0.00 -999,958.89 0.00
Subtotal -1,499,474.86 -1,499,474.86 0.00 -1,499,474.86 0.00 TOTAL ACQUISITIONS 2,439,602.48 2,431,727.07 8,202.61 2,439,929.68 0.00
DISPOSITIONS
Closing
Purchase
09/08/2023 31846V203 -499,515.97 First American Govt Obligation Fund Class Y
1.000 -499,515.97 0.00 -499,515.97 0.00
Closing
Purchase
09/14/2023 31846V203 -999,958.89 First American Govt Obligation Fund Class Y
1.000 -999,958.89 0.00 -999,958.89 0.00
Subtotal -1,499,474.86 -1,499,474.86 0.00 -1,499,474.86 0.00 Sale 09/08/2023 31846V203 499,515.97 First American Govt Obligation Fund Class Y
1.000 4.94% 499,515.97 0.00 499,515.97 0.00
Sale 09/14/2023 31846V203 250,920.25 First American Govt Obligation Fund Class Y
1.000 4.94% 250,920.25 0.00 250,920.25 0.00
Sale 09/14/2023 31846V203 999,958.89 First American Govt Obligation Fund Class Y
1.000 4.94% 999,958.89 0.00 999,958.89 0.00
Sale 09/15/2023 31846V203 244,932.09 First American Govt Obligation Fund Class Y
1.000 4.94% 244,932.09 0.00 244,932.09 0.00
Subtotal 1,995,327.20 1,995,327.20 0.00 1,995,327.20 0.00 Paydown 09/15/2023 02582JJT8 0.00 American Express Credit Trust 2022-2 A
3.39% Due 5/17/2027
100.000 0.00 310.75 310.75 0.00
Paydown 09/15/2023 448977AD0 0.00 Hyundai Auto Receivables Trust 2022-A A3
2.22% Due 10/15/2026
100.000 0.00 166.50 166.50 0.00
Chandler Asset Management - CONFIDENTIAL Page 17 Execution Time: 10/3/2023 2:48:27 AM
Transaction Ledger
As of September 30, 2023
City of Imperial Beach
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount InterestPur/Sold Total Amount Gain/Loss
DISPOSITIONS
Paydown 09/15/2023 44935FAD6 1,809.54 Hyundai Auto Receivables Trust 2021-C A3
0.74% Due 5/15/2026
100.000 1,809.54 16.97 1,826.51 0.00
Paydown 09/15/2023 47787JAC2 0.00 John Deere Owner Trust 2022-A A3
2.32% Due 9/16/2026
100.000 0.00 96.67 96.67 0.00
Paydown 09/15/2023 47788UAC6 2,031.40 John Deere Owner Trust 2021-A A3
0.36% Due 9/15/2025
100.000 2,031.40 6.44 2,037.84 0.00
Paydown 09/15/2023 47789QAC4 1,936.62 John Deere Owner Trust 2021-B A3
0.52% Due 3/16/2026
100.000 1,936.62 16.84 1,953.46 0.00
Paydown 09/15/2023 47800CAC0 0.00 John Deere Owner Trust 2023-A A3
5.01% Due 11/15/2027
100.000 0.00 292.25 292.25 0.00
Paydown 09/15/2023 58768PAC8 0.00 Mercedes-Benz Auto Receivables 2022- 1 A3
5.21% Due 8/16/2027
100.000 0.00 369.04 369.04 0.00
Paydown 09/15/2023 58769KAD6 5,760.65 Mercedes-Benz Auto Lease Trust 2021- B A3
0.4% Due 11/15/2024
100.000 5,760.65 9.76 5,770.41 0.00
Paydown 09/15/2023 89190GAC1 8,948.33 Toyota Auto Receivables Trust 2021-B A3
0.26% Due 11/17/2025
100.000 8,948.33 23.07 8,971.40 0.00
Paydown 09/15/2023 89238JAC9 2,283.33 Toyota Auto Receivables Trust 2021-D A3
0.71% Due 4/15/2026
100.000 2,283.33 21.82 2,305.15 0.00
Paydown 09/18/2023 362554AC1 1,573.34 GM Financial Securitized Term 2021-4 A3
0.68% Due 9/16/2026
100.000 1,573.34 15.55 1,588.89 0.00
Paydown 09/18/2023 362583AD8 0.00 GM Auto Receivable Trust 2023-2 A3
4.47% Due 2/16/2028
100.000 0.00 242.13 242.13 0.00
Paydown 09/18/2023 362585AC5 0.00 GM Financial Securitized ART 2022-2 A3
3.1% Due 2/16/2027
100.000 0.00 103.33 103.33 0.00
Paydown 09/18/2023 380146AC4 228.46 GM Financial Auto Receivables 2022-1 A3
1.26% Due 11/16/2026
100.000 228.46 26.25 254.71 0.00
Chandler Asset Management - CONFIDENTIAL Page 18 Execution Time: 10/3/2023 2:48:27 AM
Transaction Ledger
As of September 30, 2023
City of Imperial Beach
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount InterestPur/Sold Total Amount Gain/Loss
DISPOSITIONS
Paydown 09/18/2023 43815EAC8 4,382.55 Honda Auto Receivables 2021-3 A3
0.41% Due 11/18/2025
100.000 4,382.55 19.70 4,402.25 0.00
Paydown 09/20/2023 36262XAC8 9,450.65 GM Financial Auto Lease Trust 2021-3 A2
0.39% Due 10/21/2024
100.000 9,450.65 12.13 9,462.78 0.00
Paydown 09/20/2023 92348KAV5 0.00 Verizon Master Trust 2022-5 A1A
3.72% Due 7/20/2027
100.000 0.00 139.50 139.50 0.00
Paydown 09/21/2023 43813GAC5 2,463.83 Honda Auto Receivables Trust 2021-1 A3
0.27% Due 4/21/2025
100.000 2,463.83 4.31 2,468.14 0.00
Paydown 09/21/2023 43815GAC3 2,349.76 Honda Auto Receivables Trust 2021-4 A3
0.88% Due 1/21/2026
100.000 2,349.76 26.87 2,376.63 0.00
Paydown 09/21/2023 43815JAC7 0.00 Honda Auto Receivables Owner 2023-1 A3
5.04% Due 4/21/2027
100.000 0.00 189.00 189.00 0.00
Paydown 09/25/2023 05593AAC3 0.00 BMW Vehicle Lease Trust 2023-1 A3
5.16% Due 11/25/2025
100.000 0.00 107.50 107.50 0.00
Paydown 09/25/2023 05601XAC3 3,899.32 BMW Vehicle Lease Trust 2022-1 A3
1.1% Due 3/25/2025
100.000 3,899.32 23.35 3,922.67 0.00
Paydown 09/25/2023 05602RAD3 0.00 BMW Vehicle Owner Trust 2022-A A3
3.21% Due 8/25/2026
100.000 0.00 120.38 120.38 0.00
Paydown 09/25/2023 09690AAC7 3,700.67 BMW Vehicle Lease Trust 2021-2 A3
0.33% Due 12/26/2024
100.000 3,700.67 3.11 3,703.78 0.00
Paydown 09/25/2023 3137BKRJ1 0.00 FHLMC K047 A2
3.329% Due 5/25/2025
100.000 0.00 277.42 277.42 0.00
Paydown 09/25/2023 3137BMTX4 0.00 FHLMC K052 A2
3.151% Due 11/25/2025
100.000 0.00 656.46 656.46 0.00
Paydown 09/25/2023 3137BNGT5 0.00 FHLMC K054 A2
2.745% Due 1/25/2026
100.000 0.00 571.88 571.88 0.00
Paydown 09/25/2023 3137BQYS0 0.00 FHLMC K056 A2
2.525% Due 5/25/2026
100.000 0.00 526.04 526.04 0.00
Chandler Asset Management - CONFIDENTIAL Page 19 Execution Time: 10/3/2023 2:48:27 AM
Transaction Ledger
As of September 30, 2023
City of Imperial Beach
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount InterestPur/Sold Total Amount Gain/Loss
DISPOSITIONS
Paydown 09/25/2023 3137BSP72 0.00 FHLMC K058 A2
2.653% Due 8/25/2026
100.000 0.00 552.71 552.71 0.00
Paydown 09/25/2023 3137BVZ82 0.00 FHLMC K063
3.43% Due 1/25/2027
100.000 0.00 714.58 714.58 0.00
Paydown 09/25/2023 3137FBBX3 0.00 FHLMC K068 A2
3.244% Due 8/25/2027
100.000 0.00 675.83 675.83 0.00
Paydown 09/25/2023 3137FETN0 0.00 FHLMC K073 A2
3.35% Due 1/25/2028
100.000 0.00 614.17 614.17 0.00
Subtotal 50,818.45 50,818.45 6,952.31 57,770.76 0.00
Maturity 09/05/2023 3133EJYL7 500,000.00 FFCB Note
2.8% Due 9/5/2023
100.000 500,000.00 0.00 500,000.00 0.00
Maturity 09/08/2023 3137EAEW5 355,000.00 FHLMC Note
0.25% Due 9/8/2023
100.000 355,000.00 0.00 355,000.00 0.00
Maturity 09/14/2023 912796CQ0 1,000,000.00 US Treasury Bill
4.845% Due 9/14/2023
100.000 1,000,000.00 0.00 1,000,000.00 0.00
Subtotal 1,855,000.00 1,855,000.00 0.00 1,855,000.00 0.00 Security
Withdrawal
09/08/2023 31846V203 1,863.53 First American Govt Obligation Fund Class Y
1.000 1,863.53 0.00 1,863.53 0.00
Security
Withdrawal
09/25/2023 31846V203 104.17 First American Govt Obligation Fund Class Y
1.000 104.17 0.00 104.17 0.00
Subtotal 1,967.70 1,967.70 0.00 1,967.70 0.00
TOTAL DISPOSITIONS 2,403,638.49 2,403,638.49 6,952.31 2,410,590.80 0.00
OTHER TRANSACTIONS
Interest 09/05/2023 3133EJYL7 500,000.00 FFCB Note
2.8% Due 9/5/2023
0.000 7,000.00 0.00 7,000.00 0.00
Interest 09/08/2023 3130A7PH2 100,000.00 FHLB Note
1.875% Due 3/8/2024
0.000 937.50 0.00 937.50 0.00
Interest 09/08/2023 3137EAEW5 355,000.00 FHLMC Note
0.25% Due 9/8/2023
0.000 443.75 0.00 443.75 0.00
Chandler Asset Management - CONFIDENTIAL Page 20 Execution Time: 10/3/2023 2:48:27 AM
Transaction Ledger
As of September 30, 2023
City of Imperial Beach
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount InterestPur/Sold Total Amount Gain/Loss
OTHER TRANSACTIONS
Interest 09/13/2023 3130ATVD6 250,000.00 FHLB Note
4.875% Due 9/13/2024
0.000 6,093.75 0.00 6,093.75 0.00
Interest 09/13/2023 3130AUU36 250,000.00 FHLB Note
4.125% Due 3/13/2026
0.000 6,158.85 0.00 6,158.85 0.00
Interest 09/14/2023 06051GJY6 120,000.00 Bank of America Corp Callable Note Cont 6/14/2023
5.71% Due 6/14/2024
0.000 1,726.93 0.00 1,726.93 0.00
Interest 09/18/2023 808513BN4 150,000.00 Charles Schwab Corp Callable Note Cont 2/18/2024
0.75% Due 3/18/2024
0.000 562.50 0.00 562.50 0.00
Interest 09/23/2023 4581X0DZ8 195,000.00 Inter-American Dev Bank Note
0.5% Due 9/23/2024
0.000 487.50 0.00 487.50 0.00
Interest 09/30/2023 9128285C0 250,000.00 US Treasury Note 3% Due 9/30/2025
0.000 3,750.00 0.00 3,750.00 0.00
Interest 09/30/2023 912828ZF0 250,000.00 US Treasury Note
0.5% Due 3/31/2025
0.000 625.00 0.00 625.00 0.00
Interest 09/30/2023 91282CEF4 250,000.00 US Treasury Note
2.5% Due 3/31/2027
0.000 3,125.00 0.00 3,125.00 0.00
Subtotal 2,670,000.00 30,910.78 0.00 30,910.78 0.00
Dividend 09/01/2023 31846V203 134,134.39 First American Govt Obligation Fund Class Y
0.000 395.80 0.00 395.80 0.00
Subtotal 134,134.39 395.80 0.00 395.80 0.00
TOTAL OTHER TRANSACTIONS 2,804,134.39 31,306.58 0.00 31,306.58 0.00 Chandler Asset Management - CONFIDENTIAL Page 21 Execution Time: 10/3/2023 2:48:27 AM
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
October 23, 2023
LAIF Home
PMIA Average Monthly
Yields
CITY OF IMPERIAL BEACH
CITY TREASURER
825 IMPERIAL BEACH BLVD
IMPERIAL BEACH, CA 91932
Account Number:
September 2023 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type Confirm
Number
Web
Confirm
Number Authorized Caller Amount
9/14/2023 9/13/2023 RW 1738519 1698901 JOANN M. GITMED -750,000.00 9/21/2023 9/21/2023 RW 1738783 1699174 JOANN M. GITMED -400,000.00 Account Summary
Total Deposit: 0.00 Beginning Balance: 10,610,925.09
Total Withdrawal: -1,150,000.00 Ending Balance: 9,460,925.09 ATTACHMENT 3
P a g e | 1
November 1, 2023
ITEM TITLE: APPROVE RESOLUTION NO. 2023-95 UPDATING THE CITY OF IMPERIAL
BEACH AUTHORIZED SIGNATORIES WITH THE LOCAL AGENCY INVESTMENT FUND (LAIF) OF THE CALIFORNIA STATE TREASURY. (0350-30)
ORIGINATING DEPARTMENT:
Finance
EXECUTIVE SUMMARY:
The current Resolution (Resolution No. 2022-16) lists authorized signatories (related to the Local Agency Investment Fund) of former employees no longer employed by the City. The Local Agency Investment Fund (LAIF) requires that the authorized list of signers be updated by the Resolution reflecting current management and be approved by the City Council.
RECOMMENDATION:
Staff is recommending that the City Council adopt Resolution No. 2023-95 updating the City of Imperial Beach authorized signatories with the Local Agency Investment Fund (LAIF) of the California State Treasury to include the City Manager, Chief Administrative Officer, Finance Director, and Finance Manager.
OPTIONS:
Adopt Resolution No. 2023-95
Provide direction to the City Manager to take a specific action Request additional information and an additional report BACKGROUND/ANALYSIS:
The Local Agency Investment Fund (LAIF) was established by the State of California to enable treasurers to place idle funds in a pool for investment. The investment pool is highly liquid, allowing local governments to deposit and withdraw funds daily, with competitive investment yields. The City of Imperial Beach has been investing money with LAIF since 1988. LAIF provides liquidity for 24-hour access to the City’s operating funds. Access is limited to authorized individuals who can transfer dollars to and from the City’s operating accounts in support of the City’s necessary cash flow for funding normal operations and investments placed by the City’s Treasurer.
The intent of this resolution is to update the authorized signatories on file with LAIF to reflect current city management. The authorized signatories to order the deposit and withdrawal of monies with LAIF will be: (1) City Manager, (2) Chief Administrative Officer, (3) Finance Director, (4) Finance Manager. This resolution supersedes Resolution No. 2022-16.
P a g e | 2
ENVIRONMENTAL DETERMINATION:
Not a project as defined by CEQA.
FISCAL IMPACT:
None.
ATTACHMENTS:
ATT 1 – Resolution No. 2023-95 Updating Signatories with LAIF
ATTACHMENT 1
RESOLUTION NO. 2023-95
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IMPERIAL BEACH, CALIFORNIA,
UPDATING THE CITY OF IMPERIAL BEACH AUTHORIZED SIGNATORIES WITH THE
LOCAL AGENCY INVESTMENT FUND (LAIF) OF THE CALIFORNIA STATE TREASURY WHEREAS, the Local Agency Investment Fund is established in the State Treasury under Government Code section 16429.1 et. seq. for the deposit of money of a local agency for the purposes of investment by the State Treasurer; and
WHEREAS, the City Council hereby finds that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with Government Code section 16429.1 et. seq. for the purpose of investment as provided therein is in the best interests of the City of Imperial Beach.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Imperial Beach as follows:
1. The City Council hereby authorizes the deposit and withdrawal of City of Imperial Beach monies in the Local Agency Investment Fund in the State Treasury in accordance with Government Code section 16429.1 et. seq. for the purpose of investment as provided therein.
2. The following City of Imperial Beach officers holding the title(s) specified hereinbelow, or their successors in office, are each hereby authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund and may execute and deliver any and all documents necessary or advisable in order to effectuate the purposes of this resolution and the transaction contemplated hereby:
______________________________ _____________________________ Tyler Foltz Lily Flyte
City Manager Finance Director
______________________________ _____________________________ Erika N. Cortez Larissa Patros
Chief Administrative Officer Finance Manager
3. This resolution shall remain in full forces and effect until rescinded by City Council by resolution and a copy of the resolution rescinding this resolution is filed with the State Treasuer’s Office.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Imperial Beach at its meeting held on the 1st day of November 2023, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
PALOMA AGUIRRE, MAYOR
Resolution No. 2023-95
ATTEST:
JACQUELINE M. KELLY, MMC
CITY CLERK
P a g e | 1
November 1, 2023
ITEM TITLE: APPROVE RESOLUTION NO. 2023-96 APPOINTING THE CITY TREASURER (0320-95)
ORIGINATING DEPARTMENT:
Finance
EXECUTIVE SUMMARY:
This Resolution provides the required formal City Council approval for Lily Flyte, Finance Director (primary), and Erika N. Cortez, Chief Administrative Officer (secondary) to act on behalf of the City in banking and investment activities effective November 1, 2023.
RECOMMENDATION:
Approve Resolution No. 2023-96 appointing Lily Flyte, Finance Director (primary), and Erika N.
Cortez, Chief Administrative Officer (secondary) as the City’s Treasurer effective November 1, 2023.
OPTIONS:
Approve Resolution No. 2023-96 appointing Lily Flyte, Finance Director, and Erika N.
Cortez, Chief Administrative Officer as the City’s Treasurer (primary and secondary, respectively)
Provide direction to the City Manager to take a specific action Request additional information
BACKGROUND/ANALYSIS:
Banking and investment organizations require the adoption of a resolution by the City Council appointing the individual who will be authorizing and accessing banking and investment transactions. Staff is proposing that the City Council appoint a primary City Treasurer (Finance Director) and a secondary City Treasurer (Chief Administrative Officer). If necessary, the Chief Administrative Officer could act as the City Treasurer in the absence of the Finance Director. This would allow a quick and efficient transition of responsibilities should it become necessary.
Effective November 1, 2023, the City of Imperial Beach appoints Lily Flyte, Finance Director, as the primary City Treasurer, with Erika N. Cortez, Chief Administrative Officer, as the secondary City Treasurer. The City Treasurer will be the City’s liaison for banking and investment activities.
ENVIRONMENTAL DETERMINATION:
Not a project as defined by CEQA.
P a g e | 2
FISCAL IMPACT:
None.
ATTACHMENTS:
ATT 1 – Resolution No. 2023-96 Appointing the City Treasurer
ATTACHMENT 1
RESOLUTION NO. 2023-96
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IMPERIAL BEACH, CALIFORNIA, APPOINTING LILY FLYTE, FINANCE DIRECTOR, AND ERIKA N. CORTEZ, CHIEF ADMINISTRATIVE OFFICER AS THE CITY’S TREASURER (PRIMARY AND SECONDARY,
RESPECTIVELY)
WHEREAS, banking and investment companies require that, for actions involving their activities, the City Council formally adopt a Resolution approving the appointment of a City Treasurer to represent the City of Imperial Beach in its financial transactions; and WHEREAS, the City of Imperial Beach desires to appoint a secondary City Treasurer in order to allow for smooth and efficient transition of responsibilities during the absence of the City Treasurer; and
WHEREAS, the City of Imperial Beach appoints Finance Director Lily Flyte (primary) and Assistant City Manager Erika N. Cortez (secondary) to act on behalf of the City in banking and investment activities on November 1, 2023.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Imperial Beach as follows:
1. Finance Director Lily Flyte (as primary), and Chief Administrative Officer Erika N.
Cortez (secondary), are hereby appointed as City Treasurer for the City of Imperial Beach.
2. This resolution shall be effective November 1, 2023.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Imperial Beach at its meeting held on the 1st day of November 2023, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
PALOMA AGUIRRE, MAYOR
ATTEST:
JACQUELINE M. KELLY, MMC
CITY CLERK
P a g e | 1
November 1, 2023
ITEM TITLE: WAKELAND HOUSING AND DEVELOPMENT CO.; TIME EXTENSION FOR CP22-0013; CUP-22-0013; DRC-22-0025; SPR-22-0026; & CEQA EXEMPTION 15332 FOR 50 AFFORDABLE SENIOR UNITS & NEIGHBORHOOD CENTER AT 455 PALM AVENUE (APN 625-230-23-00). USE-22-0095/MF1467. (0600-20)
ORIGINATING DEPARTMENT:
Community Development
EXECUTIVE SUMMARY:
On November 16, 2022 the City Council adopted Resolution 2022-98 authorizing the demolition of the existing buildings and construction of a new 50-unit affordable senior housing development and neighborhood center project at 455 Palm Avenue (APN 625-230-23-00) in the R-1500 (High Density Residential) Zone and R-1-6000 (Single Family Residential) Zone.
Approval of the project is set to expire at the end of business on December 6, 2023, unless vested with substantial construction or if an extension is authorized. The applicant has requested an extension for the project approval (see Attachment 2). The City Council may authorize an extension for a period of six months for each extension request, not to exceed a total of two years from the original date of approval.
RECOMMENDATION:
That the City Council adopt Resolution 2023-94, approving a six (6) month time extension for Regular Coastal Development Permit (CP-22-0013), Conditional Use Permit (CUP-22-0013), Design Review Case (DRC-22-0025), Site Plan Review (SPR-22-0026) and Categorical Exemption pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15332 (In-Fill Development Projects) for the demolition of the existing structures and construction of a new 50-unit affordable senior housing and neighborhood center project at 455 Palm Ave (APN 625-230-23-00) in the R-1500 (High Density Residential) Zone and R-1-6000 (Single Family Residential) Zone.
OPTIONS:
In addition to receiving this report and adopting staff’s recommendations, the City Council can:
Deny the extension request; or
Continue review of the extension request to a future meeting where additional information can be provided, and a decision can be rendered.
P a g e | 2
BACKGROUND/ANALYSIS:
On November 16, 2022 the City Council adopted Resolution 2022-98 authorizing the demolition of the existing buildings and construction of a new 50-unit affordable senior housing development and neighborhood center project at 455 Palm Avenue (APN 625-230-23-00) in the R-1500 (High Density Residential) Zone and R-1-6000 (Single Family Residential) Zone.
Approval of the project is set to expire at the end of business on December 6, 2023 unless vested with substantial construction or if an extension is authorized. The applicant has requested an extension for the project approvals due to unforeseeable circumstances. Specifically, while the applicant has received a strong commitment from the County of San Diego for both capital and operating subsidies, the project still requires additional sources to be viable in the current cost environment. The applicant has stated that they are applying for funds from State Department of Housing and Community Development, the Federal Home Loan Bank of San Francisco, the local Continuum of Care, among others funding sources. Additionally, they are also continuously working with their General Contracting partner to reduce costs where possible. The applicant has stated that they are planning on submitting for the grading permit within a month to vest the project and meet the commitment of moving the project forward within a year of the effective date. The City Council may authorize an extension for a period of six months for each extension request, not to exceed a total of two years from the original date of approval, if the following apply (ref.
Imperial Beach Municipal Code Section 19.81.230):
• All applicable provisions the zoning code originally placed on the project as a condition of approval for development are still in force at the time of the requested extension, or that changes in or additions to the resolution of approval have enabled the previously approved project to be in conformance with the code;
• That no change in circumstances has occurred which would cause the originally approved site plan review to be in substantial conflict with the current development regulations; and
• That all of the facts outlined in Section 19.81.060 A through H exist.
There have been no changes to the zoning code, no change in circumstances where the site plan would conflict with development regulations, and the facts outlined in Section 19.81.060 A-H (Site Plan Application - Factors Considered by Planning Commission) are also provided in Resolution
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No. 2023-94. In addition, this is the first extension request for the project and, as such, the maximum extension period would not be exceeded.
COASTAL JURISDICTION:
The project is not located in the Appeal Jurisdiction of the California Coastal Commission as indicated on the Local Coastal Program Post Certification and Appeal Jurisdiction Map and, as such, was not appealable to the California Coastal Commission under Section 30603(a) of the California Public Resources Code and IBMC Section 19.87.160.
ENVIRONMENTAL DETERMINATION:
The project was determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15332 (In-Fill Development Projects).
FISCAL IMPACT:
The applicant requested approximately $625,000 of Imperial Beach Housing Authority Funds and a waiver of City permitting and planning fees. This would be contingent upon the standing of the approvals of the project entitlements by the City Council and would require action by the City Council to approve both the transfer of funds and waiver of fees. No funds shall be expended or disbursed by the City or the Imperial Beach Housing Authority to assist with the costs of acquisition and development of the Project, unless and until a satisfactory Affordable Housing Agreement for the Project is considered or approved by the City Council or Housing Authority Board in the manner required by law. The approval or disapproval of such Affordable Housing Agreement shall be at the sole discretion of the City Council or Housing Authority, and the approval of these project entitlements shall not bind the City or the Housing Authority to expend or disburse any such funds for the Project.
ATTACHMENTS:
1. Resolution 2023-94
2. IBNC Permit Extension Request
Attachment 1
RESOLUTION NO. 2023-94
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IMPERIAL BEACH, CALIFORNIA, APPROVING A TIME EXTENSION FOR REGULAR COASTAL PERMIT (CP22-0013), DESIGN REVIEW CASE (DRC-22-0025), SITE PLAN REVIEW (SPR-22-0026), CONDITIONAL USE PERMIT (CUP-22-0013), AND A CATEGORICAL EXEMPTION PURSUANT TO CEQA GUIDELINES 15332 (IN-FILL DEVELOPMENT PROJECTS) FOR THE CONSTRUCTION OF A NEW 50 UNIT AFFORDABLE SENIOR HOUSING AND NEIGHBORHOOD CENTER PROJECT AT 455 PALM AVENUE (APN 625-230-23-00) USE22-0095.
DEVELOPER: WAKELAND HOUSING AND DEVELOPMENT CO.
WHEREAS, on November 16, 2022, the City Council of the City of Imperial Beach adopted Resolution 2022-98 approving an application for Regular Coastal Permit (CP-22-0013), Conditional Use Permit (CUP-22-0013), Design Review Case (DRC-22-0025), Site Plan Review (SPR-22-0026), and Categorical Exemption pursuant to CEQA Guidelines 15332 (In-fill Development) proposing to demolish the existing buildings and construct a new 50-unit affordable senior housing and neighborhood center project at 455 Palm Ave (APN 625-230-23- 00) in the R-1500 (High Density Residential) Zone and R-1-6000 (Single Family Residential) Zone; and
WHEREAS, on October 20, 2022 the Design Review Board recommended approval of the project with a vote of 4-0 (1 member absent); and
WHEREAS, the project design is compatible with the community and would be consistent with Policy D-8 (Project Design) of the Design Element of the General Plan; and, WHEREAS, the City Council finds that the project is in compliance with the Land Use and Housing Elements of the General Plan; and,
WHEREAS, approvals of the entitlements are subject to the applicant and owners of the Property entering into affordable housing agreement with the City pursuant to Chapter 19.65 of the Imperial Beach Municipal Code; and
WHEREAS, the City Council finds that the project complies with the requirements of the California Environmental Quality (CEQA) as the project is categorically exempt pursuant to CEQA Guidelines 15332 (In-Fill Development Projects); and WHEREAS, the applicant states that the project has been delayed due to unforeseeable circumstances; and
WHEREAS, the City Council finds that there is sufficient cause to grant a time extension for this project and there have been no changes to the zoning code or change in circumstances where the site plan would conflict with development regulations; and WHEREAS, the City Council further offers the following findings in support of its decision to conditionally approve the project:
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REGULAR COASTAL PERMIT (IBMC § 19.87.050):
1. The proposed development conforms to the certified local coastal plan including coastal land use policies.
The General Plan/Local Coastal Plan designates the site as R-1500 (High Density Residential) Zone and R-1-6000 (Single Family Residential) Zone. The purpose of the R-1-6000 zone is to stabilize and protect the residential characteristics of the area so designated, and to promote and encourage a suitable environment for family life. The R1-6000 zone is intended to provide communities composed of single-family detached homes and the accessory uses and related community services. The purpose of the R1500 zone is to provide for the development of detached and attached single family and multi-family dwellings in an intense residential living environment in typically two and three-story buildings. Typical of this zone are attached and detached single family dwellings, duplexes, apartments, condominium projects and townhomes. Housing development for seniors are allowed in the R-1-6000 zone and the R-1500 zone subject to approval of a conditional use permit (ref. IBMC Sections 19.67.020, 19.17.020, and
19.12.020). Due to the residents of senior citizen housing developments having dwelling characteristics which differ from those of families and younger persons, it is not appropriate to apply all of the normal zoning standards thereto. Accordingly, pursuant to the processing of a conditional use permit for such developments, the City Council may make exceptions to the density, off-street parking, minimum unit size, open space and such other requirements as may be appropriate. The City Council may also adjust required setbacks, building height and yard areas as appropriate to provide an adequate living environment, both within the development and on nearby properties. The granting of a conditional use permit is a discretionary act which authorizes a particular use at a particular location subject to specific conditions. The conditional use permit procedure is established because of the unusual or unique characteristics of the included uses, the need to give special consideration to the proper location of such uses in relation to adjacent uses, and the lack of criteria for the inclusion of or exclusion of such uses in any existing zone (ref. IBMC Section 19.82.010). The project substantially conforms with the underlying zoning requirements with minor adjustments to the front yard setback, the building height, and the off-street parking requirements to accommodate the unique use and characteristics of an affordable senior housing and neighborhood center development project (IBMC Section 19.87.060).
The front yard requirements in the R-1500 zone are 15’, however, the applicant is providing 9’-5” for the front yard. The design of the site provides a welcoming presentation to the community and the reduced setback is offset by the enhanced covered arcade provided at the ground level.
Regarding the proposed building height, the applicant is proposing that Building A is 37’- 2 ¾” to the top of the building, 39’ to the top of the parapet, and 46’-3” to the top of the decorative screening element for roof top mechanical equipment. Parapets and screening for the mechanical equipment may exceed the height limit (ref. IBMC Section
19.40.020). Building A is located in the R-1500 Zone which would typically require the building to be three-stories or 30’ in height. The applicant is maintaining the three stories, however, has adjusted the height of the building by 7’-2 ¾” to accommodate the additional headroom that is required for affordable housing developments.
The proposed height for Building B is 31’-8 3/8”. Building B is located within the R-1- 6000 Zone which would typically require the building to be two-stories or 26’ in height.
The applicant is maintaining the two-stories, however, has adjusted the overall building
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height by 5’-8 3/8” to provide adequate space to provide for the unique use and services proposed for the IBNC.
Senior citizen housing developments are a unique use that have dwelling characteristics which differ from those of families and younger persons. A total of 42 parking spaces are proposed. The applicant is proposing to utilize the parking requirements consistent with California Government Code Section 65915. California Government Code Section 65915 requires that affordable housing projects provide .5 parking spaces per unit. The project provides 42 parking spaces exceeding what would typically be required for similar projects per the requirements of California Government Code Section 65915. Senior residential housing developments are a unique use with an audience that are typically a low automobile use group. To accommodate the necessary parking for IBNC staff, the housing development staff, and services provided in the IBNC, the applicant has proposed to provide 17 additional parking spaces.
The proposed project would provide affordable senior citizen housing and a neighborhood center that would provide services to the residents of the adjacent affordable senior housing development, as well as to the larger community, consistent with IBMC Chapter 19.67 Senior Housing Development.
2. For all development seaward of the nearest public highway to the shoreline, the proposed development meets standards for public access and recreation of Chapter Three of the 1976 Coastal Act and regulations promulgated thereunder.
The parcel of land (625-230-23-00) is not located between the seaward of the first public road.
3. The proposed development meets the minimum criteria set forth in the City of Imperial Beach Zoning Ordinance, the City’s Minimum Landscape Planting and Irrigation Standards, and the City’s Design Guidelines, as applicable.
The project complies with all criteria set forth in the City of Imperial Beach Zoning Ordinance, the City’s landscaping and irrigation standards, and the City’s design guidelines. Housing development for seniors are allowed in the R-1-6000 zone and the R-1500 zone subject to approval of a conditional use permit (ref. IBMC Sections
19.67.020, 19.17.020, and 19.12.020). Due to the residents of senior citizen housing developments having dwelling characteristics which differ from those of families and younger persons, it is not appropriate to apply all of the normal zoning standards thereto.
Accordingly, pursuant to the processing of a conditional use permit for such developments, the City Council may make exceptions to the density, off-street parking, minimum unit size, open space and such other requirements as may be appropriate. The City Council may also adjust required setbacks, building height and yard areas as appropriate to provide an adequate living environment, both within the development and on nearby properties. The project substantially conforms with the underlying zoning requirements with minor adjustments to the front yard setback, the building height, and the off-street parking requirements to accommodate the unique use of an affordable senior housing development and neighborhood center (IBMC Section 19.87.060).
The proposed project would provide affordable senior citizen housing and a neighborhood center that would provide services to the residents of the adjacent affordable senior housing development, as well as to the larger community, consistent with IBMC Chapter 19.67 Senior Housing Development.
4. The proposed development meets minimum criteria set forth in Sections
19.81.060, 19.82.050., 19.83.120., 19.84.050., and 19.86.100., of this title for site
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plans, conditional use permits, design review, variances, zoning classification and rezonings.
The proposed development meets the minimum criteria set forth in Sections 19.81.060,
19.82.050, and 19.83.110 (Section 19.83.120 is no longer applicable) for a site plan review, conditional use permit, and design review subject to the findings provided within this Resolution. Sections 19.84.050 and 19.86.100 are not applicable because the project does not require a variance or zoning classification/rezoning.
5. For all development involving the construction of a shoreline protective device, a mitigation fee shall be collected which shall be used for each sand replenishment purposes. The mitigation fee shall be deposited in an interest-bearing account designated by the Executive Director of the California Coastal Commission and the city manager of Imperial Beach in lieu of providing sand to replace the sand a beach area that would be lost due to the impacts of any proposed protective structure.
The proposed project does not necessitate the construction of a shoreline protection device and would not have an impact on the sand in any beach area. Therefore, a mitigation fee is not required for the project.
6. This project complies with the California Environmental Quality Act.
This project is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Article 19 Sections 15332 (In-Fill Development Projects). The City has prepared a Categorical Exemption per the CEQA requirements for this project and the Notice of Exemption will be filed with the County Clerk in compliance with CEQA.
7. Public Notice requirements, pursuant to Zoning Ordinance Section 19.87.090, of the Coastal Development Project have been satisfied.
The project description and the date of the City Council public hearing were sent to property owners within 300 feet and occupants within 100 feet of the subject site on November 3, 2022, and a public hearing notice was published in the Imperial Beach Eagle & Times newspaper on November 3, 2022.
CONDITIONAL USE PERMIT (IBMC § 19.82.040):
8. That the proposed use is necessary or desirable to provide a service or facility which will contribute to the general well-being of the neighborhood or community; Housing development for seniors are allowed in the R-1-6000 zone and the R-1500 zone subject to approval of a conditional use permit (ref. IBMC Sections 19.67.020,
19.17.020, and 19.12.020). The proposed project would provide 50 affordable senior citizen housing units and a neighborhood center that would provide services to the residents of the adjacent affordable senior housing development, as well as to the larger community, consistent with IBMC Chapter 19.67 Senior Housing Development and the policies within the Housing Element.
9. That the use will not, under the circumstances of the particular use, be detrimental to the health, safety or general welfare of persons residing or working in the vicinity, or injurious to property or improvements in the vicinity; The proposed use will not be detrimental to the public, as there will be no hazardous materials, fumes, or operations at the facility, nor will there be any noxious odors, loud noises, or excessive traffic generated at the site. The proposed use is compatible with
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other uses in the neighborhood and would function in a similar manner as other nearby uses. Additionally, conditions of approval have been provided within Resolution 2022-98 to ensure that the use and site would be properly managed and maintained.
10. That the proposed use will comply with the regulations and conditions specified in this title for the use and for other permitted uses in the same zone; and Housing development for seniors are allowed in the R-1-6000 zone and the R-1500 zone subject to approval of a conditional use permit (ref. IBMC Sections 19.67.020,
19.17.020, and 19.12.020). Due to the residents of senior citizen housing developments having dwelling characteristics which differ from those of families and younger persons, it is not appropriate to apply all of the normal zoning standards thereto. Accordingly, pursuant to the processing of a conditional use permit for such developments, the City Council may make exceptions to the density, off-street parking, minimum unit size, open space and such other requirements as may be appropriate. The City Council may also adjust required setbacks, building height and yard areas as appropriate to provide an adequate living environment, both within the development and on nearby properties. The project substantially conforms with the underlying zoning requirements with minor adjustments to the front yard setback, the building height, and the off-street parking requirements to accommodate the unique use of an affordable senior housing development and neighborhood center (IBMC Section 19.87.060).
The proposed project would provide affordable senior citizen housing and a neighborhood center that would provide services to the residents of the adjacent affordable senior housing development, as well as to the larger community, consistent with IBMC Chapter 19.67 Senior Housing Development.
11. That the granting of the conditional use permit will be in harmony with the purpose and intent of the zoning code, the adopted General Plan and the adopted Local Coastal Program.
The granting of the conditional use permit is in harmony with the purpose and intent of the zoning code, the adopted General Plan and the adopted Local Coastal Program.
Housing development for seniors are allowed in the R-1-6000 zone and the R-1500 zone subject to approval of a conditional use permit (ref. IBMC Sections 19.67.020,
19.17.020, and 19.12.020). Due to the residents of senior citizen housing developments having dwelling characteristics which differ from those of families and younger persons, it is not appropriate to apply all of the normal zoning standards thereto. Accordingly, pursuant to the processing of a conditional use permit for such developments, the City Council may make exceptions to the density, off-street parking, minimum unit size, open space and such other requirements as may be appropriate. The City Council may also adjust required setbacks, building height and yard areas as appropriate to provide an adequate living environment, both within the development and on nearby properties. The project substantially conforms with the underlying zoning requirements with minor adjustments to the front yard setback, the building height, and the off-street parking requirements to accommodate the unique use of an affordable senior housing development and neighborhood center (IBMC Section 19.87.060).
The proposed project would provide affordable senior citizen housing and a neighborhood center that would provide services to the residents of the adjacent affordable senior housing development, as well as to the larger community, consistent with IBMC Chapter 19.67 Senior Housing Development. In addition, the project is in harmony with the adopted General Plan because it provides for affordable housing,
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which is consistent with the adopted Housing Element.
DESIGN REVIEW/SITE PLAN REVIEW (IBMC § 19.81.060):
12. The proposed use does not have any detrimental effect upon the general health, safety and convenience of persons residing or working in the neighborhood, or is not detrimental or injurious to the value of the property and improvements in the neighborhood.
The project proposes the construction of 50 affordable senior housing units and a neighborhood center. The project would not have a detrimental effect on the general health, welfare, safety and convenience of persons residing or working in the neighborhood because it is consistent with the development standards and zoning designations. The development would not be injurious to the value of the property and improvements in the neighborhood because the project represents an improvement of the existing conditions and the project could improve property values and stimulate growth in the area.
13. The proposed use does not adversely affect the General Plan or the Local Coastal Plan.
The General Plan/Local Coastal Plan designates the site as R-1500 (High Density Residential) Zone and R-1-6000 (Single Family Residential) Zone. The purpose of the R-1-6000 zone is to stabilize and protect the residential characteristics of the area so designated, and to promote and encourage a suitable environment for family life. The R1-6000 zone is intended to provide communities composed of single-family detached homes and the accessory uses and related community services. The purpose of the R1500 zone is to provide for the development of detached and attached single family and multi-family dwellings in an intense residential living environment in typically two and three-story buildings. Typical of this zone are attached and detached single family dwellings, duplexes, apartments, condominium projects and townhomes. Housing development for seniors are allowed in the R-1-6000 zone and the R-1500 zone subject to approval of a conditional use permit (ref. IBMC Sections 19.67.020, 19.17.020, and
19.12.020). Due to the residents of senior citizen housing developments having dwelling characteristics which differ from those of families and younger persons, it is not appropriate to apply all of the normal zoning standards thereto. Accordingly, pursuant to the processing of a conditional use permit for such developments, the City Council may make exceptions to the density, off-street parking, minimum unit size, open space and such other requirements as may be appropriate. The City Council may also adjust required setbacks, building height and yard areas as appropriate to provide an adequate living environment, both within the development and on nearby properties. The granting of a conditional use permit is a discretionary act which authorizes a particular use at a particular location subject to specific conditions. The conditional use permit procedure is established because of the unusual or unique characteristics of the included uses, the need to give special consideration to the proper location of such uses in relation to adjacent uses, and the lack of criteria for the inclusion of or exclusion of such uses in any existing zone (ref. IBMC Section 19.82.010). The project substantially conforms with the underlying zoning requirements with minor adjustments to the front yard setback, the building height, and the off-street parking requirements to accommodate the unique use and characteristics of an affordable senior housing and neighborhood center development project (IBMC Section 19.87.060).
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The front yard requirements in the R-1500 zone are 15’, however, the applicant is providing 9’-5” for the front yard. The design of the site provides a welcoming presentation to the community and the reduced setback is offset by the enhanced covered arcade provided at the ground level.
Regarding the proposed building height, the applicant is proposing that Building A is 37’- 2 ¾” to the top of the building, 39’ to the top of the parapet, and 46’-3” to the top of the decorative screening element for roof top mechanical equipment. Parapets and screening for the mechanical equipment may exceed the height limit (ref. IBMC Section
19.40.020). Building A is located in the R-1500 Zone which would typically require the building to be three-stories or 30’ in height. The applicant is maintaining the three stories, however, has adjusted the height of the building by 7’-2 ¾” to accommodate the additional headroom that is required for affordable housing developments.
The proposed height for Building B is 31’-8 3/8”. Building B is located within the R-1- 6000 Zone which would typically require the building to be two-stories or 26’ in height.
The applicant is maintaining the two-stories, however, has adjusted the overall building height by 5’-8 3/8” to provide adequate space to provide for the unique use and services proposed for the IBNC.
Senior citizen housing developments are a unique use that have dwelling characteristics which differ from those of families and younger persons. A total of 42 parking spaces are proposed. The applicant is proposing to utilize the parking requirements consistent with California Government Code Section 65915. California Government Code Section 65915 requires that affordable housing projects provide .5 parking spaces per unit. The project provides 42 parking spaces exceeding what would typically be required for similar projects per the requirements of California Government Code Section 65915. Senior residential housing developments are a unique use with an audience that are typically a low automobile use group. To accommodate the necessary parking for IBNC staff, the housing development staff, and services provided in the IBNC, the applicant has proposed to provide 17 additional parking spaces.
The proposed project would provide affordable senior citizen housing and a neighborhood center that would provide services to the residents of the adjacent affordable senior housing development, as well as to the larger community, consistent with IBMC Chapter 19.67 Senior Housing Development. In addition, the project is in harmony with the adopted General Plan because it provides for affordable housing, which is consistent with the adopted Housing Element. Therefore, the proposed affordable senior housing and neighborhood center project meets the purpose and intent of the General Plan and Local Coastal Plan.
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14. The proposed use is compatible with other existing and proposed uses in the neighborhood.
The properties to the north, east, west, and south are residential neighborhoods with a mix of single-family and multi-family residential configurations. The proposed affordable senior housing and neighborhood center development project is compatible with other uses in the neighborhood because it provides increased setbacks and stepbacks throughout the site, provides privacy fencing that also offers noise mitigation to the adjacent uses, and scales the development with the site design to be compatible with the nearby properties which are comprised of multiple-story multi-family residential structures and single-story single-family residential structures.
15. The location, site layout and design of the proposed use orients the proposed structures to streets, driveways, sunlight, wind and other adjacent structures and uses in a harmonious manner.
The proposed building is oriented to Palm Avenue and the surrounding uses consist of residential neighborhoods to the east, west, south, and north. The project proposes varied rooflines and architectural detailing and relief through the incorporation of building recesses. The site layout and design is harmonious with the area because it substantially conforms with the setback and stepback requirements.
16. The combination and relationship of one proposed use to another on the site is properly integrated.
The project proposes a residential use and neighborhood center each within a separate building that are both properly integrated in to the site design. The design style and the choice of building materials properly integrate the building with surrounding uses.
17. Access to and parking for the proposed use does not create any undue traffic problem.
Vehicular ingress and egress to and from the site would be provided from Palm Avenue.
Access and ingress and egress for the project should not create undue traffic problems.
18. All other applicable provisions of the Zoning Code are complied with.
The project complies with all other criteria set forth in the City of Imperial Beach Zoning Ordinance.
19. Any other considerations as the Community Development Department deem necessary to preserve the health, safety and convenience of the City in general.
Standard and applicable conditions of approval have been included with the Resolution to further ensure that the health, safety, welfare, and convenience of the City in general is preserved.
20. Public Notice requirements, pursuant to Zoning Ordinance Section 19.81.050, have been satisfied.
The project description and the date of the City Council public hearing were sent to property owners within 300 feet and occupants within 100 feet of the subject site on November 3, 2022, and a public hearing notice was published in the Imperial Beach Eagle & Times newspaper on November 3, 2022.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Imperial Beach that the above-listed findings and recitals are true and correct and are incorporated by reference; and
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BE IT FURTHER RESOLVED by the City Council of the City of Imperial Beach that a six (6) month time extension Regular Coastal Development Permit (CP-22-0013), Conditional Use Permit (CUP-22-0013), Design Review Case (DRC-22-0025), Site Plan Review (SPR-22-0026) and Categorical Exemption pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15332 (In-Fill Development Projects) for the demolition of the existing structures and the construction of a new 50-unit affordable senior housing and neighborhood center project at 455 Palm Avenue (APN 625-230-23-00) in the R-1500 (High Density Residential) Zone and R-1- 6000 (Single Family Residential) Zone are hereby approved subject to the following:
CONDITIONS OF APPROVAL:
1. Approval of Regular Coastal Permit (CP-22-0013), Conditional Use Permit (CUP-22- 0013), Design Review Case (DRC-22-0025), Site Plan Review (SPR-22-0026), and Categorical Exemption pursuant to CEQA Guidelines 15332 (In-fill Development) is valid for one year from the effective date following final action by the City Council (10 working days following final action) and shall expire at the end of business on December 6, 2023, June 6, 2024 unless vested with substantial construction pursuant to an approved building permit. Approvals of the Regular Coastal Permit (CP-22-0013), Conditional Use Permit (CUP-22-0013), Design Review Case (DRC-22-0025), Site Plan Review (SPR22-0026), and Categorical Exemption pursuant to CEQA Guidelines 15332 (In-fill Development) shall run coterminous.
2. The site shall be developed in substantial compliance with the plans dated November 7, 2022, on file at the Community Development Department, or as otherwise amended and approved, and the conditions contained herein.
3. The owner or owner’s designee is required to obtain all required permits and project approvals as required by any Municipal Codes, Building Codes, Fire Codes, Model Codes, State Codes and City Ordinances adopted by the City of Imperial Beach to the satisfaction of the City.
4. Noise shall not have a negative effect on the existing neighborhood. If the property receives any noise complaints, the property owner or property owner’s designee shall investigate said complaint and mitigate any issues to meet Imperial Beach Municipal Code noise requirements (Imperial Beach Municipal Code 9.32 – Noise) to the satisfaction of the City.
5. Lighting shall not have a negative effect on the existing neighborhood. All lighting shall be situated and adjusted to shine only on the subject property. If the property receives complaints related to lighting, the property owner or property owner’s designee shall investigate said complaint and mitigate any issues (adjustment, shades, removal of light, etc.) to the satisfaction of the City.
6. Any sewer laterals accessed and/or located on neighboring properties must be abandoned by the developer.
7. The refuse and recycling container space must meet the requirements per IBMC Section
19.74.090.
8. Consider replacing murals with green walls where feasible.
9. The loading dock must provide sound mitigation.
10. Green building infrastructure including EV charging stations and solar must be included with the project and shown on the plans.
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11. The western curb cut on Palm Avenue shall only be utilized for Fire and emergency access only. The configuration and installation of the gates to provide fire and emergency access only shall be subject to City approval. The gates should be opaque for privacy purposes and the design/placement of the gates must be meet all public safety requirements.
12. General vehicular ingress and egress to and throughout the site shall only be provided off of the eastern curb cut.
13. An opaque privacy fence shall locate along the eastern delineation of the western private road easement subject to the satisfaction of the City.
14. Opaque privacy and noise mitigating fencing shall locate along the southern and eastern property lines.
15. The building height must be measured per IBMC Section 19.04.400.
16. The use of the site and structures with the project shall be in substantial conformance with the description of uses provided and approved with the project entitlements. No portion of the project and/or site shall be utilized as an emergency shelter. Any changes or alterations to the use of the site must be submitted in writing to the City and is subject to City review and approval.
17. The Imperial Beach Neighborhood Center (Building B) must provide services to the seniors that reside within the affordable senior housing development (Building A).
18. Traffic circulation for the site shall not negatively impact the public right of way and/or traffic patterns. If the circulation causes any negative impacts to the public right of way and/or traffic patterns, the owner or owner’s designee must investigate and mitigate impacts to the satisfaction of the City. As determined by the City, traffic control measures may need to be implemented and adjustment to ingress and egress to the site may be required.
19. This project is subject to all Municipal Codes, Model Codes, State Codes and City Ordinances adopted by the City of Imperial Beach.
20. An existing site plan and demolition plan must be included in the building permit plans submittal.
21. All stormwater requirements must comply with the most recent Municipal Storm Water Permit.
22. All landscaping must comply with the State’s model water efficient landscape ordinance; the landscape architect must indicate on the plans that these requirements shall be met.
23. Landscaping shall be installed prior to final inspection.
24. The California Sycamore trees located along the southern property line must be replaced with evergreen trees.
25. For any landscaped areas that reasonably require daily watering, a permanent irrigation system shall be installed and permanently maintained to serve those landscaped areas.
All landscaped and bio-filtration areas, including those in the public right-of-way, shall be permanently maintained by the owner in a healthy condition, free from weeds, trash, and debris. The Developer shall comply with all State requirements for the Model Water Efficient Landscape Ordinance. For any areas which are xeriscaped, drought tolerant, or otherwise require watering of limited frequency, no irrigation system needs to be
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installed or maintained, but applicant must ensure that such landscaping receives the proper hydration as recommended by the applicant's landscape architect.
26. All ground cover and low plant material should be a minimum of 1 gallon, foundation and mid-ground planting should be a minimum of 5-gallon, taller hedges and screening shrubs should be a minimum of 15 gallon, and proposed trees should be no less than a 24” box.
27. All building/structural materials shall be kept in a sound and clean condition, subject to reasonable wear and tear and weathering.
28. The applicant should provide materials with a manufacturer longevity guarantee and all materials should be adequately maintained. The materials must be shown on the building permit plans.
29. Consider relocating Building B if feasible.
30. No funds shall be expended or disbursed by the City or the Imperial Beach Housing Authority to assist with the costs of acquisition and development of the Project, whether pursuant to that certain Tentative Letter of Commitment of Housing Funds issued by the City dated September 15, 2022 or otherwise, unless and until a satisfactory Affordable Housing Agreement for the Project is considered or approved by the City Council or Housing Authority Board in the manner required by law. The approval or disapproval of such Affordable Housing Agreement shall be at the sole discretion of the City Council or Housing Authority, and the approval of these project entitlements shall not bind the City or the Housing Authority to expend or disburse any such funds for the Project.
31. Obtain all required building permits (Building, Plumbing, Mechanical, Electrical, Grading etc.) for this project. All construction shall comply with the adopted 2019 California Building Standards Codes; Residential, Building, Electrical, Mechanical, Plumbing, Energy, Fire, Green Building, Historic Building, Existing Building, as amended by City Ordinance 2019-1190 and other applicable Municipal Codes in effect at the time of plan submittal for building permits.
32. A demolition permit will be required for the removal of the existing structures on the property.
33. Should the proposed work exceed any of the thresholds established by Imperial Beach Municipal Code 15.54.030, a grading permit will be required.
34. Prior to Foundation Inspection a survey of the property shall be conducted from a California Licensed Surveyor or Engineer and survey pins shall be in placed to identify the corners.
35. Provide a note on plans: “Prior to foundation approval, a pad and/or form certification shall be provided by a California Licensed Surveyor verifying that the proposed foundation is in conformance with the approved plans.”
36. All projects greater than or equal to twenty-five thousand dollars ($25,000), or which involve the construction and/or demolition of two-hundred-fifty (250) square feet or more of floor space shall comply with Imperial Beach Municipal Code Chapter 8.38. A completed Waste Management Plan shall be submitted with the building permit application.
37. Any development of property other than single-family residence(s) or duplex(es) with a valuation in excess of fifty thousand dollars ($50,000) will be required to underground all utility services on-site, adjacent thereto and those which traverse the site. IBMC 13.08
Resolution No. 2023-94
38. Plans deviating from conventional wood frame construction shall have the structural portions signed and sealed by the California state licensed engineer or architect responsible for their preparation, along with structural calculations. (California Business and Professions Code).
39. No work for which a building permit is required shall be performed within the hours of 7:00 P.M. - 7:00 A.M. Monday - Friday, nor prior to 8:00 A.M. or after 5:00 P.M. on Saturday nor anytime on Sundays. A sign shall be posted at a conspicuous location near the main entry to the site, prominently displaying these hour restrictions.
40. The California Building Standards Code will be updated as of January 1, 2023. Please note, projects submitted for a building permit after this date will be subject to review under the newly adopted codes.
41. The project is located in noise critical areas (CNEL contours of 60 dB) as shown on the City’s General Plan. Your project will need to show compliance using one of the following methods from the California Green Building Standards Code (GBSC):
Prescriptive method (GBSC Section 5.507.4.1) - Wall and roof-ceiling assemblies exposed to the noise source shall meet a composite Sound Transmission Class (STC) rating of at least 50 or a composite Outdoor-Indoor Sound Transmission Class (OITC) rating of no less than 40.
Performance Method (GBSC Section 5.507.4.2) - An acoustical analysis documenting complying interior sound levels, not in excess of an hourly equivalent noise level (Leq -1Hr) of 50 dBA in occupied areas during any hour of operation, shall be prepared by personnel approved by the architect or engineer of record
42. A soils report must be provided with the building permit application. The report shall include foundation design recommendations based on the engineer's findings and shall comply with Section R401.4.
Should the soils engineer recommend that he/she review the foundation excavations, provide a note on the foundation plan that "Prior to the contractor requesting a Building Department foundation inspection, the soils engineer shall advise the building official in writing that:
The building pad was prepared in accordance with the soils report, The utility trenches have been properly backfilled and compacted, and The foundation excavations, the soils expansive characteristics and bearing capacity conform to the soils report."
A letter will need to be provided from the soils engineer confirming that the foundation plan, grading plan and specifications have been reviewed and that it has been determined that the recommendations in the soils report are properly incorporated into the construction documents (when required by the soil report).
43. This project will be required to provide an energy design detailing compliance with the Mandatory Measures and either the Performance or Prescriptive methods of compliance.
44. The mandatory Green Building requirements for residential construction must be included on your plans. Green Building Standards are applicable to newly constructed residential buildings and additions / alterations that increase the building’s conditioned
Resolution No. 2023-94
area, volume or size. California Green Building Standards Residential Mandatory Measures checklist plan sheets are available from the following website:
https://aiacalifornia.org/calgreen-checklists/
45. Please contact the San Diego Gas & Electric Project Planning Team (Metro Service Order Team) at 619-230-7800 to confirm your service requirements for this project.
46. Please contact Matthew Schuler at California American Water District, 619-446-5713 or [email protected] to confirm your water service requirements for this project.
47. The proposed multifamily dwelling units and common use areas are required to comply with the accessibility provisions detailed in Chapter 11A of the California Building Code as well as any other applicable laws.
48. The proposed neighborhood center and other public use areas proposed in this project are required to comply with the accessibility provisions detailed in Chapter 11B of the California Building Code as well as any other applicable laws.
49. At the time of building submittal, the project information on the cover sheet shall clarify whether the buildings on the lot will be treated as separate buildings or considered as portions of one building per CBC 503.1.2. Building area, building height and number of stories allowances shall be calculated and detailed as required per Sections 504 and 506 of the CBC.
50. A fire-flow demand report is required to be obtained and submitted for the project. The proposed construction type must be provided to determine the required fire flow calculations.
51. (If Applicable) New sewer connection(s) to the main line shall be coordinated with the Public Works Department.
52. Prior to approval of these plans the sewer lateral locations shall be drawn on the plans and submitted to the City for review and approval. If applicable, new buildings cannot be constructed on top of existing sewer lateral, rerouting is required.
53. Condominiums & multifamily dwellings are to have a separate sewer lateral for each detached unit with separate water meters. Applicants may request during the plan check to connect each building sewer to a common sewer system extension that leads to the public sewer system provided that the sewer system extension is adequately sized and an agreement is in place between the adjoining units.
54. (If applicable) The applicant is required to demonstrate that existing sewer lateral conforms to all City standards, specifications and codes. In order to determine the existing condition of the lateral (if applicable) the applicant must provide an in-line closed-circuit video (CCTV) inspection of the lateral from the building to the City's sewer main. Any damaged sections of pipe found during the video inspection must be repaired before approval of the lateral for use.
55. All sewer laterals shall be installed per Regional Standards SS-01 through SS-04, SP-01 through SP-03 & SC-01. Prior to sewer tap, the applicant shall contact the Public Works Department for an inspection of the tie to the Main by calling the Public Works Inspector (619) 551-8005.
56. If an existing sewer lateral servicing the site will not be utilized and is to be abandoned, it shall be abandoned per the Greenbook standards or other approved building standards.
Include the abandonment procedures on the building plans for City approval.
Resolution No. 2023-94
57. No building roof or landscape water drains may be piped to the street or onto impervious surfaces that lead to the street. A design that has these water discharges directly into the storm drain conveyance system (onto an impervious surface that flows to the street) is in violation of the Municipal Storm Water Permit - Order R9-2013-0001.
58. Building foundation elevations shall be at least one (1) foot above gutter line to minimize flooding during storm conditions.
59. The owner of private property adjoining the public right-of-way shall be responsible to maintain existing landscaping in the area between the sidewalk and private property line for the entire frontage of the property. Such maintenance shall include watering and clearing of weeds.
60. Proposed driveway approaches shall be constructed in a manner so as to:
Maintain existing stormwater runoff flows:
Avoid the flow of stormwater across the new driveway (or associated sidewalk); and
Include the installation of an expansion joint between the paved surface on the private property and the paved surface of the public right-of-way.
61. Existing driveway approaches on Palm Ave. shall be re-constructed in compliance with San Diego Regional Standard Drawings G-14A (Concrete Driveway- Type A, Contiguous Sidewalk), G-15 (Driveway Location – Adjacent to Curb Returns and Street Lines), and G-16 (Driveway Location and Width Requirements). New curb and gutter shall be constructed in compliance with San Diego Regional Standard Drawing G-3 (Monolithic Curb, Gutter & Sidewalk).
62. For alley, sidewalk or curb & gutter replacement ensure compliance with San Diego Regional Standard Drawing G-11 (Concrete Curb, Gutter, Sidewalk & Pavement Removal and Replacement) in that, the “Area to be removed [must be] 5’ or from joint to joint in panel, whichever is less.” The distance between joints or score marks must be a minimum of 5-feet. Where the distance from “Area to be removed”, to existing joint, edge or score mark is less than the minimum shown, “Area to be removed” shall be extended to that joint, edge or score mark.
63. All existing sidewalk abutting the property on Palm Ave. that does not conform to current ADA standards shall be removed and reconstructed per SDRSD G-7, with sidewalk joint locations per SDRSD G-9 and concrete joint details per SDRSD G-10 & G-11.
64. Along the public right-of-way, the applicant shall eliminate any existing tripping hazard caused by the condition of the existing public sidewalk along the property frontage. The remedial work required herein shall be performed to the satisfaction of the Public Works Inspector.
65. IBMC Section 12.28.025 prohibits cuts or openings in roadways for 5 years after completion of a City roadway improvement project. This development project will cut into the newly constructed pavement of Palm Ave. The Public Works Director has authority to grant exemptions and impose conditions for restoration and surface paving.
When an exemption is allowed, the applicant will make a concerted effort to protect the integrity of the pavement structure, and to ensure a high-quality replacement patch or overlay. Depending on the particular trench cut size, location, and construction duration, conditions will be placed on the Applicant to return the street to a similar integrity as prior to the cut occurring. This may require a larger pavement restoration area on each side
Resolution No. 2023-94
of the trench, a full lane-width pavement replacement, or a full curb-to-curb replacement.
The actual trench cut will follow the trench cut details above, with a minimum 6” overlap on each side of the trench for base replacement. Additional pavement restoration will extend beyond the limits of the trench cut with a minimum grind and overlay of 2” or full depth if the adjacent pavement is 4” or less. For lateral cuts, the Applicant will follow the trench cut details above, but the pavement replacement will have the following changes:
Where the lateral impacts a travel lane, replace a minimum of 5’ on each side of the trench.
Where the lateral impacts only a parking lane, replace a minimum of 3’ on each side of the trench.
66. Where existing right-of-way pavement is to be removed, a clean, neat line shall be sawcut at the edge of existing pavement where the new replacement pavement to be installed. A minimum twelve (12) inch cut shall be provided between a new driveway, curb or other concrete work that meets with asphalt. This will give a clean, compactable area to transition from new concrete to existing road surface. All driveways or sidewalks shall be poured as soon as possible after disturbance of existing pavement to prevent erosion of pavement integrity. Any damaged pavement shall be repaired with like material to the satisfaction of the Public Works Inspector. Existing street widths shall not be narrowed as a result of apron placement.
67. All trench resurfacing shall be performed in accordance with the standards shown below and shall be subject to inspection by the City’s Public Works Inspector. The permittee shall be responsible for calling for an inspection at (619) 423-8311. Trenches and improvements in streets shall conform to regional standards as follows:
Trenches wider than six (6) inches: Use Regional Standard G-24A type C. The base shall be compacted with twelve (12) inch maximum lifts to 95% modified proctor and test reports.
Trenches six (6) inches or less: Use regional standard G-33 Type B. Call for an inspection prior to the Asphalt repair at (619) 423-8311. Traffic Control plans shall be followed per approved plans and adjusted by the contractor for changing conditions.
Trench plates used for a SDG&E gas connection (which can take several weeks), or on downhill road sections, need to be ground down so plates are flush with roadway. All plates are to be slip resistant. All open trenches in roadway shall be plated and secured at the end of the work day. All other open trenches shall be plated or covered in heavy plywood.
Where a curb exists, the applicant shall bore under curb or saw cut a minimum of the width of the asphalt patch and replace with same construction. No trench shall be opened in any street for the purpose of laying pipes, conduits or ducts except when the prior written consent of the Director of Public Works has been obtained. Construction shall include restoration of all speed controls (bumps or humps) and all striping and/or any signage that may be disturbed as the result of project implementation. Restoration of disturbed speed humps shall include a double coat of speed hump paint with glass crystals. No open trench shall be allowed across any street or within 10 ft. of any travel way.
Resolution No. 2023-94
68. For any work to be performed in the street or alley, submit a traffic control plan for approval by Public Works Inspector a minimum of 5 working days in advance of street work. Traffic control plan is to be per Regional Standard Drawings or CALTRANS Traffic Control Manual.
69. The applicant shall be responsible for informing the public of the traffic conditions existing within the construction area at all times by placement of appropriate warning and advisory signs. The applicant shall also provide and maintain all traffic control and safety items. Barricades and any other delineation in the right of way shall be required and maintained by applicant for the duration of the right of way improvements. Applicant assumes sole and complete responsibility for the job and site conditions during the course of construction, including safety of all persons and property. This requirement shall apply continuously twenty-four (24) hours per day and shall not be limited to normal work hours.
70. For any project that proposes work within the public right-of-way (i.e., driveway removal/construction, sidewalk removal/construction, street or alley demolition/reconstruction, sewer lateral trenching and installation, landscaping and irrigation, fences, walls within the public right-of-way, etc.), a Temporary Encroachment Permit (TEP) shall be applied for and approved either prior to or concurrent with issuance of the building permit required for the project. Application for a Temporary Encroachment Permit shall be made on forms available at the Community Development Department.
71. Permittee shall schedule inspections with the Public Works Department (619) 551-8005 at least 24 hours prior to need as follows:
Sidewalk, Driveway, Curb and Gutter and other Concrete Work Pre-pour and Final
Street Excavation T-Cut and Final
Sewer Lateral Capping during Demolition and New Lateral Connection to Main All Other Encroachment Activity Final
72. All alley, driveway, sidewalk, or curb & gutter construction within the City right-of-way shall require either a “CLASS A” or “C-8” Contractor’s license. All sewer lateral installations and trenching work within the City right-of-way shall require a “CLASS A” Contractor’s license.
73. Any disposal/transportation of solid/construction waste in roll off containers must be contracted through EDCO Disposal Corporation unless the hauling capability exists integral to the prime contractor performing the work.
74. The parcel impervious surfaces are not to increase beyond that proposed in the project review drawings. This will be as a post-construction condition in order to maximize the water runoff infiltration area on the parcel in compliance with Municipal Storm Water Permit – Order R9-2013-0001.
75. Install/set property survey monuments at all property corners. Prepare either a Record of Survey or Corner Record, whichever is applicable pursuant to the requirements of the State Land Surveyor’s Act. Said Record of Survey or Corner Record shall be recorded in the office of the San Diego County Recorder. Provide the City with a recorded copy.
76. Applicant required to provide verification of post construction Best Management Practice (BMP) maintenance provisions through a legal agreement, covenant, CEQA mitigation
Resolution No. 2023-94
requirement, and / or Conditional Use Permit. Agreement is provided through the Community Development Department
77. Property owner must institute “Best Management Practices” to prevent contamination of storm drains, ground water and receiving waters during both construction and post construction. The property owner or applicant BMP practices shall include but are not limited to:
Contain all construction water used in conjunction with the construction.
Contained construction water is to be properly disposed in accordance with Federal, State, and City statutes, regulations and ordinances. All recyclable construction waste must be properly recycled and not disposed in the landfill.
Water used on site must be prevented from entering the storm drain conveyance system (i.e. streets, gutters, alley, storm drain ditches, storm drain pipes). All wastewater resulting from cleaning construction tools and equipment must be contained on site and properly disposed in accordance with Federal, State, and City statutes, regulations, and ordinances.
Erosion control - All sediment on the construction site must be contained on the construction site and not permitted to enter the storm drain conveyance system.
Applicant is to cover disturbed and exposed soil areas of the project with plastic– like material (or equivalent product) to prevent sediment removal into the storm drain system. See CASQA’s (California Stormwater Quality Association) Construction Best Management Practices Handbook for other alternative erosion and sediment control BMPs.
78. Two days prior to any excavation, “Dig-Alert” (800) 227-2600 shall be notified to locate all known underground utilities.
79. Applicant must underground all utilities in accordance with I.B.M.C. 13.08.060.C as noted below, applicability to new structures:
For any development which requires a building permit but is of a valuation of fifty thousand dollars or less, the applicant will be required either to underground the utilities or to sign a deferral agreement pertaining thereto. For any development of single-family residence(s) or duplex(es) which exceeds a valuation of fifty thousand dollars, the applicant will be required to sign a deferral agreement with, and pay a recording fee to, the city.
Any development of property other than as described in subsection A or B of this section in excess of fifty thousand dollars valuation will be required to underground all utility services on-site, adjacent thereto and those which traverse the site.”
80. Applicant shall defend, indemnify, and hold harmless the City, its agents, officers, and employees from any and all claims, actions, proceedings, damages, judgments, or costs, including attorney’s fees and costs incurred by the City and any claim for private attorney general fees and costs claimed by or awarded to any party against the City or its agents officers or employees against the City or its agents, officers, or employees, relating to the approval of the project (USE-22-0095) including, but not limited to, any action to attack, set aside, void, challenge, or annul this development approval and any environmental document or decision (including the Regular Coastal Permit (CP-22-
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0013), Conditional Use Permit (CUP-22-0013), Design Review Case (DRC-22-0025), Site Plan Review (SPR-22-0026), and Categorical Exemption pursuant to CEQA Guidelines 15332 (In-Fill Development Projects), including any claims for violation of the Public Records Act or discovery law arising from and with respect to litigation involving these approvals (collectively “Development Approvals”). The City will promptly notify applicant of any claim, action or proceeding concerning the Development Approvals. The City may elect to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification. In the event of such election, applicant shall pay all the costs related thereto, including without limitation reasonable attorney’s fees and costs. In the event of such election applicant shall pay all the costs related thereto including without limitation attorney’s fees and costs incurred by the City. In the event of a disagreement between the City and applicant regarding litigation issues, the City shall have the authority to control the litigation and make litigation related decisions, including, but not limited to, settlement or other disposition of the matter. However, the applicant shall not be required to pay or perform any settlement unless such settlement is first approved by applicant.
81. The Developer or Developer’s representative shall read, understand, and accept the conditions listed herein and shall, within 30 days, return a signed statement to the Community Development Department accepting said conditions.
82. The Developer shall pay off any deficits in his project account (22-0095-DEP) prior to building permit issuance and prior to final inspection.
Appeal Process under the California Code of Civil Procedure (CCP): The time within which judicial review of a City Council decision must be sought is governed by Section 1094.6 of the CCP. A right to appeal a City Council decision is governed by CCP Section 1094.5 and Chapter
1.18 of the Imperial Beach Municipal Code.
PROTEST PROVISION: The 90-day period in which any party may file a protest, pursuant to Government Code Section 66020, of the fees, dedications or exactions imposed on this development project begins on the date of the final decision.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Imperial Beach as follows:
1. That the foregoing recitals are true and correct.
2. That a six (6) month time extension for Regular Coastal Permit (CP-22-0013), Conditional Use Permit (CUP-22-0013), Design Review Case (DRC-22-0025), Site Plan Review (SPR-22-0026), and Categorical Exemption pursuant to CEQA Guidelines 15332 (In-Fill Development Projects) is approved for the demolition of the existing structures and the construction of a new 50-unit affordable senior housing and neighborhood center project at 455 Palm Avenue (APN 625-230-23- 00) in the R-1500 (High Density Residential) Zone and R-1-6000 (Single Family Residential) Zone, contingent upon the Developer’s compliance with the conditions set forth in this Resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Imperial Beach at its meeting held on the 1
st day of November 2023, by the following vote:
Resolution No. 2023-94
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
PALOMA AGUIRRE, MAYOR
ATTEST:
JACQUELINE M. KELLY, MMC
CITY CLERK
October 12, 2023
Mr. Tyler Foltz, City Manager
Ms. Meagan Openshaw, Community Development Director
City of Imperial Beach
825 Imperial Beach Blvd
Imperial Beach, CA 91932
Re: Imperial Beach Neighborhood Center Project – Costal Development Permit Extension Request Dear Mr. Foltz & Ms. Openshaw:
Wakeland would like to request an extension to the Coastal Development Permit approval obtained on November 16th, 2022. Formally known as Resolution # 2022-98.
The rationale for requiring an extension is related primarily to project costs. As you are aware, we have received a strong commitment form the County of San Diego for both capital and operating subsidies. However, the project will require additional sources to be viable in the current cost environment. We have been busy applying for funds from State HCD, the Federal Home Loan Bank of San Francisco, the local Continuum of Care, among others. We are also continuously working with our General Contracting partner to reduce costs where possible.
We plan on submitting for a grading permit within a month to vest the project and meet our commitment of moving the project forward within a year of the effective date.
As previously conveyed, the IBNC project will provide permanent affordable homes and vital services for approximately fifty low-income seniors. In addition, the IBNC will continue its existing mission by providing a wide array of support services to Imperial Beach residents facing housing and income insecurity.
Please let us know if you have questions or require additional information. I can be reached at 619.326.6212 or by email [email protected].
Sincerely,
John Sugden
Project Manager
Wakeland Housing & Development Corporation
Attachment 2
P a g e | 1
November 1, 2023
ITEM TITLE: ORDINANCE 2023-1238 AMENDING CHAPTERS 12.56 AND 12.60 OF THE
IMPERIAL BEACH MUNICIPAL CODE RELATED TO ORGANIZED USE OF CITY PARKS AND BEACHES AND RESOLUTION 2023-91 DESIGNATING CITY MANAGER WITH AUTHORITY TO ISSUE PARK USE PERMITS. (0920-95)
ORIGINATING DEPARTMENT:
Parks & Recreation
EXECUTIVE SUMMARY:
Staff has prepared amendments to Chapters 12.56 and 12.60 of the Imperial Beach Municipal Code to clarify the rules and regulations associated with organized use at city parks and beach spaces. The amendments by staff will improve consistency of rules, regulations, and a standardized permitting process for organized use at city parks and beaches.
RECOMMENDATION:
1. Introduce Ordinance 2023-1238 by title only, waiving the full reading of the ordinance, and setting adoption for the next regular meeting; and
2. Adopt Resolution 2023-91 designating the City Manager with authority to issue park use permits.
OPTIONS:
Introduction of Ordinance 2023-1238 amending the codes related to city parks and beaches and adopt Resolution 2023-91 designating City Manager with authority to issues park use permits.
Continuation of the item with direction provided to the City Manager Reject the proposed Ordinance and Resolution
BACKGROUND/ANALYSIS:
The current city park and beach spaces in Imperial Beach are used by all residents but have inconsistent regulations that are sometimes unclear in some instances to those wishing to have organized programs in the parks and beaches. Staff has prepared amendments to allow consistency of rules, regulations, and the permitting process for all city parks and beach spaces.
Ordinance 2023-1238 identifies modifications to Chapter 12.56 and Chapter 12.60 of the Imperial Beach Municipal Code that when implemented will clarify and enhance the existing rules, regulations and permitting process for park and beach spaces in the City.
Currently the City does not have a formal permit process for organized use of beach and park spaces. Proposed modifications include provisions for organized use of beach and public park space, requiring a permit for regularly scheduled or recurring gatherings involving 15 or more participants and other similar group activities unless otherwise designated by the City. Resolution 2023-91 would designate the City Manager with the authority to issue park use permits and allow a process for program or class organizers an opportunity to apply for a permit.
P a g e | 2
ENVIRONMENTAL DETERMINATION:
Not a project as defined by CEQA.
FISCAL IMPACT:
No Fiscal Impact
ATTACHMENTS:
ATT 1 – Reso 2023-91
ATT 2 – Ordinance 2023-1238
ATTACHMENT 1
RESOLUTION NO. 2023-91
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IMPERIAL BEACH,
CALIFORNIA, DESIGNATING THE CITY MANAGER WITH AUTHORITY TO ISSUE PARK
USE PERMITS PURSUANT TO IMPERIAL BEACH MUNICIPAL CODE SECTION
12.56.020(H)
WHEREAS, the City of Imperial Beach ("City") desires to provide for the orderly permitting of the use of public parks while safeguarding the City's public recreational property and the rights of members of the public who access and use these facilities; WHEREAS, the Imperial Beach Municipal Code Section 12.56.020(H) does not allow businesses to use City parks unless authorized to do so by the City Council or designee; and WHEREAS, the City Council intends to designate the City Manager or designee the ability to issue permits for limited commercial recreational use of parks pursuant to Imperial Beach Municipal Code Section 12.56.020(H).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Imperial Beach as follows:
1. The above-listed recitals are true and correct and are hereby incorporated as findings.
2. The City Council designates the City Manager, or his/her designee, the ability to issue permits for limited commercial recreational use of parks pursuant to Imperial Beach Municipal Code Section 12.56.020(H).
3. The City Council authorizes the City Manager to take all actions necessary to carry out the provisions of this Resolution, including but not limited to adopting and amending any necessary commercial park and beach use guidelines for issuance of such permits.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Imperial Beach at its meeting held on the 1st day of November 2023, by the following vote:
AYES: COUNCILMEMBERS: BRAGG, MCCOY, ROSE, KING, JANNEY
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
PALOMA AGUIRRE, MAYOR
ATTEST:
JACQUELINE M. KELLY, MMC
CITY CLERK
1 Attachment 2
ORDINANCE NO. 2023-1238
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IMPERIAL BEACH, CALIFORNIA, AMENDING CHAPTERS 12.56, AND 12.60 OF THE IMPERIAL BEACH MUNICIPAL CODE
RELATED TO ORGANIZED USE OF CITY PARKS AND BEACHES
WHEREAS, the City of Imperial Beach ("City") desires to provide for the permitting of the use of public parks while safeguarding the City's public recreational property and the rights of members of the public who access and use these facilities; and WHEREAS, the following amendments will allow for the permitting by the City Manager, or designee, of the park areas; and
WHEREAS, additionally, the City desires to provide for the orderly use of the public parks and spaces by members of the public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IMPERIAL BEACH AS FOLLOWS:
Section 1: The above recitals are true and correct and incorporated herein as findings as though set forth in full.
Section 2. Section 12.56.010 Definitions of the IBMC shall be amended to read as follows (underline indicates new language):
For the purpose of this chapter, the following definitions shall apply:
“Camp” means to reside in or use a park for living accommodation purposes, as exemplified by remaining for prolonged or repetitious periods of time not associated with ordinary recreational use of a park with one’s personal possessions (including, but not limited to, clothing, sleeping bags, bedrolls, blankets, sheets, luggage, backpacks, kitchen utensils, cookware, and similar material), sleeping or making preparations to sleep, storing personal belongings as above defined, regularly cooking or consuming meals, or living in a parked vehicle. These activities constitute camping when it reasonably appears, in light of all the circumstances, that the participants, in conducting these activities, are in fact using the area as a living accommodation regardless of the intent of the participants or the nature of any other activities in which they may also be engaging.
“Dunes Park” means the park located at 790 Seacoast Drive. “Organized” means regularly scheduled or regularly recurring; involving 15 or more participants; scheduled, publicized, or promoted in advance; conducted or directed by an individual, group of individuals, or an organization; instructional or directional in nature; or participants wearing uniforms, vests, or other clothing and/or equipment that clearly designates opposing teams.
“Pier” means the public fishing pier located on the ocean in the City of Imperial Beach adjacent to Portwood Pier Plaza.
“Portwood Pier Plaza” or “pier plaza” means the park and plaza located at 940 Seacoast Drive.
“Public building” means any building owned or leased by the City.
2 “Public facility” means any place, structure, area or other facility, owned, maintained or controlled by the City, not including public streets and sidewalks. “Public park” includes but is not limited to: Dunes Park; Veterans Park (including the youth soccer field); Portwood Pier Plaza; Imperial Beach Sports Park (including the skateboard park); Tijuana Estuary Boardwalk; Reama Park; Teeple Park; any municipal park, trail, recreation, or reserve area that is owned, managed, or controlled by the City and under the jurisdiction of the City Manager; all dedicated parks and traffic islands maintained by the City; or any additional park space or recreation facilities identified on Table P-1 of the City’s General Plan. “Park” does not include recreation facilities or tot lots owned and maintained by private associations.
“Public parking lot” means any place, structure or area owned or leased by the City and operated as an off-street parking facility.
“Public playground” means a place, structure, area, or other facility under the jurisdiction of the government body of the City used for community recreation purposes such as playing fields or courts, swimming pools, gymnasiums, auditoriums and meeting places. “Skateboard park” means the skateboard park located at 425 Imperial Beach Boulevard immediately south of the Sports Park Recreation Center. “Soccer field” means the City’s Veterans Park Youth Soccer Field located at 1075 8th Street. “Sports park” means the City’s sports park located at 425 Imperial Beach Boulevard.
Section 3. Section 12.56.030 of the IBMC shall be amended to read as follows (underline indicates new language and strikethrough indicates deleted language)
12.56.030 Reserved. Public Park Organized Use.
A. It is unlawful to engage in any organized activity within a public park unless:
1. The area is specifically designated by posted signs for organized activity without the requirement of a permit; or
2. The person or group has obtained a permit for such organized activity from the City Manager, or designee.
B. Any person or group desiring to make reservations for such organized public park use must complete a permit application or special event application, as applicable, and pay the required fee(s) to the City in advance of such organized use.
C. Any persons engaged in organized activity without a use permit authorizing them to do so will not be permitted to install items into the ground, whether grass, dirt or other material, or to use equipment that may result in damage to the public park property, including but not limited to goals or workout equipment. If evidence of damage to public park property exists, the person with a use permit or special event permit will be required to cease use of any installed or used equipment.
Section 4. Chapter 12.60 is amended to add Section 12.60.095 to the IBMC to read as follows (underline indicates new language)
12.60.095 Beach Organized Use.
A. It is unlawful to engage in any organized activity on a beach within the City unless:
3 1. The area is specifically designated by posted signs for organized activity without the requirement of a permit; or
2. The person or group has obtained a permit for such organized activity from the City Manager, or designee.
B. “Organized” as used in this section means regularly scheduled or regularly recurring; involving 15 or more participants; scheduled, publicized, or promoted in advance; conducted or directed by an individual, group of individuals, or an organization; instructional or directional in nature; or participants wearing uniforms, vests, or other clothing and/or equipment that clearly designates opposing teams.
C. Any person or group desiring to make reservations for such organized beach use must complete a permit application or special event application, as applicable, and pay the required fee(s) to the City in advance of such organized use.
D. Any persons engaging in organized activity without a use permit authorizing them to do so will not be permitted to install items into or on the beach, or to use equipment that may result in damage to the beach, including but not limited to goals or workout equipment. If evidence of damage to the beach exists, the person with a use permit or special event permit will be required to cease use of any installed or used equipment.
Section 5. This Ordinance shall become effective thirty (30) days following its passage and adoption.
Section 6. The City Council of the City of Imperial Beach hereby declares that should any section, paragraph, sentence, phrase, term or word of this Ordinance, hereby adopted, be declared for any reason to be invalid, it is the intent of the City Council that it would have adopted all other portions of this Ordinance irrespective of any such portion declared invalid.
INTRODUCED AND FIRST READ at a regular meeting of the City Council of the City of Imperial Beach, held on the 1st day of November 2023, and thereafter PASSED AND ADOPTED at a regular meeting of the City Council of the City of Imperial Beach, California, held on the 15th day of November 2023 by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
PALOMA AGUIRRE, MAYOR
ATTEST:
JACQUELINE M. KELLY, MMC
CITY CLERK
4 APPROVED AS TO FORM:
JENNIFER M. LYON
CITY ATTORNEY
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November 1, 2023
ITEM TITLE: ADOPTION OF A POLICY FOR CITY SUPPORT OF SPECIAL EVENTS. (1040- 95)
ORIGINATING DEPARTMENT:
Parks & Recreation
EXECUTIVE SUMMARY:
As a beach community, Imperial Beach is an attractive location for a variety of events. The newly established Parks, Recreation and Community Services Department administers special event applications. The department has seen an increase in event applications, fee waiver requests and inquiries for special event sponsorship support. At the April 5, 2023 City Council meeting staff brought forward a discussion related to special events policies, procedures, and fee waivers. At the same meeting the City Council approved a mortarium on fee waivers until the master fee schedule is updated. At the October 4, 2023, City Council meeting, the City Council held a public hearing and approved Resolution No. 2023-78 and Ordinance No. 2023-1235 adopting the new user fees. The new fees will take effect January 1, 2024, for all fees related to Parks, Recreation, and Community Services, and all other rates, fees, and charges would take effect March 1, 2024.
At the April 5, 2023 City Council meeting staff was directed to update the special event policies and procedures previously adopted and approved by Resolution No. 2021-27, which staff is requesting to repeal and replace with the Special Event Administrative Policies and Procedures (Attachment 3). Also, at the April 5th meeting, City Council directed staff to develop a policy related to fee waivers during special events. Staff has drafted the attached Special Event Fee Waivers and Sponsorships Policy (Attachment 2) for City Council consideration. The policy establishes parameters for waiving fees associated with special events and establishes a standardized process to award fee waivers, fee reductions and sponsorship to qualifying local non-profit community organizations, youth athletic groups or organizations, educational groups or organizations for events and activities that provide a public benefit for the City of Imperial Beach and its residents by activating public space and increasing economic opportunities through visitors and tourism. These updated and new policies would assist the department in creating new guidelines, updating applications, and administering a more organized permitting process to provide safer special events in the city and reducing the impact on residents and businesses.
RECOMMENDATION:
It is recommended that the City Council consider adopting and approving Resolution 2023-92.
OPTIONS:
Adopt the attached Resolution 2023-92
Modify anything contained in the attached draft policies, and then adopt the revised policy. Do not adopt Resolution 2023-92 and provide direction to the City Manager.
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BACKGROUND/ANALYSIS:
At the April 5, 2023, City Council meeting, staff brought forward a discussion related to special events policies, procedures, and fee waivers. At the same meeting, the City Council approved a mortarium on fee waivers until the master fee schedule is updated. At the October 4, 2023, City Council meeting, City Council held a public hearing considering the adoption of new user fees adopted and approved by Resolution No. 2023-78 and Ordinance No. 2023-1235. The new fees will take effect January 1, 2024 for all fees related to Parks, Recreation, and Community Services, and all other rates, fees, and charges would take effect March 1, 2024. Also, at the April 5, 2023, City Council meeting, Council directed staff develop a policy on fee waivers considering various criteria such as size and scale of events, local community benefits, staff and infrastructure impacts, and other relevant data.
Special Event Fee Waiver and Sponsorship Policy
Staff has created a Special Event Fee Waiver and Sponsorship Policy (Attachment 2). The policy establishes parameters for waiving fees associated with special events and establishes a standardized process to award fee waivers, fee reductions and sponsorship to qualifying local non-profit community organizations, youth athletic groups or organizations, educational groups or organizations for events and activities that provide a public benefit for the City of Imperial Beach and its residents by activating public space and increasing economic opportunities through visitors and tourism.
Furthermore, the policy will assist those requesting special event support and assist city staff with guidelines in processing each request. Staff recommends the following guidelines in the proposed policy:
Applicants or event organizers must have a documented federal 501(c)(3) status, or a similar non-profit status under state law, serving primarily the City of Imperial Beach Preference to fund events with greater community/public benefits over events with lesser community/public benefits
Applications must be submitted at least 90 days prior to the event, but not more than 6 months prior to the event.
In the prior adopted municipal budget (FY 2022/2023), the City Council approved a line item for event sponsorship in the amount is $10,000 for each fiscal year. This line item was budgeted under the City Manager’s operating account; however, it was approved prior to the creation of the Parks, Recreation, and Community Services Department. The current adopted municipal budget (FY 2024/2025) does not consider event sponsorships, therefore if the City Council would like to consider a budget line item for event sponsorship along with the approval of the Special Event Fee Waiver and Sponsorship Policy, a budget amendment of $10,000 from the General Fund fund balance may be considered for each fiscal year (FY 2024/2025). Event fee waivers, fee reductions and event sponsorship will be determined by the amount budgeted annually.
Once applications are reviewed by both the Parks, Recreation and Community Services Department and the City Manager’s Office, recommendations for special event support will be provided to the City Council for review and approval. Direct costs including but not limited to staff time are not eligible for a fee waiver or reduction under the policy.
An application considered for a special event fee waiver will be required to enter into a written agreement that includes a guarantee of recipient’s uses of funds for stated purpose, which include a detailed report of use of funds, hold harmless provision, and other City stated clauses. This agreement would be separate from the special event permit.
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Applicants receiving special event support would be required to provide a report at a City Council meeting within sixty (60) days following the event. Providing a written report and council presentation will provide accountability and let the City Council know the results of their funding decisions.
Special Event Administrative Policy
Imperial Beach is a popular location to hold events and these policies have been developed to address a variety of events. There are typically more requests for events than the city can accommodate and procedures to effectively process applications are recommended. Therefore, the policy would allow the City Manager or designee, along with a special event committee comprised of City staff, to approve smaller scale events with minimal community impacts (Tier I and II Events shown in the below chart). The City Council would have approval authority over all larger scale events, including those in Pier Plaza, Dunes Park, the beach, or those that require street closures (Tier III Events shown in the below chart). The policy also would limit each person or entity to two (2) Tier III events per year, only one event per year in Pier Plaza, and one event per year in Dunes Park. The policy includes requirements for safety, insurance, and community compatibility and notification standards.
TIER I EVENTS An event with minimal setup or no setup, free, open to the public, no alcohol, and requires a beach ceremony permit; or park permit; or sports field event permit.
Examples: Wedding, Birthday Party, Sports Clinic
TIER II
EVENTS
An event that requires a minimal setup, no fee for entry, no ticket sales; requires a commercial filming permit; or special event permit; or is located at Veterans Park; or Sports Park; or Reama Park; or Teeple Park Examples: Fun Run 5k, Professional Photo Shoot, Festival, Park Concert, Little League Tournament
TIER III
EVENTS
An event that requires a special event permit; has ticket sales, or extensive venue setup, or has exclusive use or controlled access and entry, is located at Pier Plaza; or Dunes Park; or the beach; or includes street closures.
Examples: Festival, Running/Walking/Biking event, Concert, Events with Beer Gardens
Resolution No. 2023-92 would repeal and replace the Imperial Beach Special Events Policies and Procedures, a City Council Policy, previously approved and adopted by Resolution No. 2021-27.
These policies would be replaced with the Special Event Administrative Policies and Procedures (Attachment 3) and become an administrative policy.
ENVIRONMENTAL DETERMINATION:
Not a project as defined by CEQA.
FISCAL IMPACT: The current adopted municipal budget (FY 2024/2025) does not consider event sponsorships, therefore if City Council would like to consider a budget line item for event sponsorship along with the approval of the Special Event Fee Waiver and Sponsorship Policy, a budget amendment of $10,000 from the General Fund fund balance may be considered for each fiscal year (FY 2024/2025) into the Parks, Recreation and Community Services Department 101- 6014-412.2830 Event Sponsorship.
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FISCAL YEAR: FY 24/25
BUDGETED: No
BUDGET AMENDMENT Yes
ACCOUNT NO(S).:101-6014-412.2830
PROJECT NO(S).:
FISCAL ANALYSIS:
CURRENT BUDGET: $0
ANTICIPATED EXPENDITURE: $10,000
ATTACHMENTS:
ATT 1 - Resolution No. 2023-92
ATT 2 - Exhibit A to Resolution No. 2023-92: Special Event Fee Waivers and Sponsorships Policy ATT 3 - Special Event Administrative Policies and Procedures
ATTACHMENT 1
RESOLUTION NO. 2023-92
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF IMPERIAL BEACH, CALIFORNIA,
ADOPTION OF A POLICY FOR CITY SUPPORT OF SPECIAL EVENTS WHEREAS, the Imperial Beach City Council recognizes the importance of special events for the enjoyment of residents and visitors; and
WHEREAS, the Imperial Beach City Council recognizes the benefit of special events to improve the image and economic health of the City; and WHEREAS, the City Council desires to have policies and procedures for fee waivers, fee reductions and sponsorships that will improve guidelines for applicants and City staff; and WHEREAS, the Imperial Beach Special Event Policies and Procedures previously adopted by Resolution No. 2021-27 are hereby repealed and replaced with the Special Event Administrative Policies and Procedures; and
WHEREAS, the Special Event Fee Waivers and Sponsorships (Exhibit A) is hereby approved; and
WHEREAS, the updated policies and procedures will result in more organized, predictable, and consistent special event application process for the City of Imperial Beach.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Imperial Beach as follows:
1. The above recitals are true and correct.
2. The Imperial Beach City Council repeals the Imperial Beach Special Events Policy and Procedure (Resolution 2021-27) and replaces it with the Special Event Administrative Policies and Procedures as an administrative policy.
3. The Special Event Fee Waivers and Sponsorships Policy (Exhibit A) represents the City Council desire to establish parameters for waiving fees associated with special events and establishes a standardized process to award fee waivers, fee reductions and sponsorship.
4. The City Council authorizes the Finance Director to process a budget amendment from the General Fund fund balance of $10,000 for FY 2023/24 and $10,000 for FY 2024/25 to account number 101-6014-412.2830 Event Sponsorship to support Special Event Fee Waivers and Sponsorships.
5. The Imperial Beach City Council hereby directs the City Manager, or designee, to implement the approved Special Event Fee Waivers and Sponsorship Policy which may be amended by the majority of the City Council from time to time, for all future Special Events in the City of Imperial Beach.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Imperial Beach at its meeting held on the 1st day of November 2023, by the following vote:
AYES:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
Resolution No. 2023-92
PALOMA AGUIRRE, MAYOR
ATTEST:
JACQUELINE M. KELLY, MMC
CITY CLERK
City of Imperial Beach
Special Event Fee Waiver and Sponsorship Policy
Purpose
This policy establishes parameters for waiving fees associated with special events and establishes a standardized process to award fee waivers, fee reduc�ons and sponsorship to qualifying local non-profit community organiza�ons, youth athle�c groups or organiza�ons, educa�onal groups or organiza�ons for events and ac�vi�es that provide a public benefit for the City of Imperial Beach and its residents by ac�va�ng public space and increasing economic opportuni�es through visitors and tourism.
Responsibility
The majority of the City Council is determined to authorize fee reduc�ons, waivers and special considera�on per procedures set forth in this policy.
Sponsorship is determined by the majority of the City Council. The number of special events the City sponsors will depend on budget and opera�ng impacts and will vary annually. All events must occur within the fiscal year they are budgeted to occur.
Policy
Fee reduc�ons, waivers, and sponsorship may be available to a variety of events including fes�vals, spor�ng, tourism, cultural, general, and major community events. Funding is awarded annually to champion community celebra�ons that atract residents and visitors, strengthen Imperial Beach’s cultural iden�ty and economic vitality, and promote the small beach town community atmosphere.
The purpose of this policy is to provide an equitable opportunity for local community organiza�ons:
1. To obtain access to fee reduc�ons and fee waivers.
2. To establish mutually beneficial partnerships between the City and the community.
3. To effec�vely control the manner in which the City provides event sponsorship to the community.
Excluded costs from fee waivers or reduc�ons:
1. Special Event Applica�on fee is not eligible for a fee waiver or fee reduc�on under this policy.
2. Direct costs including but not limited to staff �me are not eligible for fee waiver or reduc�on under this policy.
Eligibility Criteria
In addi�on to a �mely and complete applica�on, the applicant must demonstrate that the event or ac�vity being funded by the City’s fee waiver and sponsorship policy will sa�sfy all the following criteria:
1. Organiza�on applying must be a local not-for-profit organiza�on or a non-profit en�ty serving primarily the City of Imperial Beach that has must meet the following requirements:
a. Documented federal 501(c)(3) statusin good standing, or a similar non-profit status under state law.
b. Have an ac�ve Employer Iden�fica�on Number (EIN).
c. Current on annual filing and forms with the Internal Revenue Service (IRS) including Form 990.
ATTACHMENT 2
Exhibit A to
Resolution 2023-92
Atachment 2
d. A list of the board of directors and the roles and responsibili�es of each board member. e. Up to date financial statements including sources of funding. f. Have a public website or portal available to the public.
2. Provides a benefit to Imperial Beach residents and is of significant value to the community.
3. Contributes posi�vely to the recogni�on and image of the City of Imperial Beach.
4. Raises the profile of Imperial Beach through prominent acknowledgement of its support and assistance in all event marke�ng materials, at the event itself and be listed as an event sponsor.
5. If the fee waiver or sponsorship is for an event, then the event will be open to the public, will not charge a fee for entrance and does not discriminate on the basis of race, gender, religion, sexual orienta�on, or any other protected characteris�c under state or federal law.
6. Aligns with current established Council goals.
7. Fee waivers or sponsorship will not be used for events that are for poli�cal or religious purposes.
8. If the event or ac�vity is a fundraising event, the proceeds from the fundraising ac�vity will support programs, services, or events for residents of the City of Imperial Beach.
9. If the fee waiver or sponsorship is for an event or ac�vity, then the applicant must demonstrate that the event or ac�vity being funded by the City’s grant will be held within the City of Imperial Beach.
10. An applicant or organiza�on that is not delinquent on city permits or fees and has no ac�ve code enforcement viola�ons.
Addi�onal Criteria
Exclusion from obtaining a waiver and fee reduc�on:
1. Organiza�ons based outside the Imperial Beach City limits.
2. Recipients of any other financial or other type of assistance from the City within the same calendar year.
3. Fee waivers will not be considered for new events; a special event must be a recurring event.
4. During the high event season from Memorial Day to Labor Day to not interfere with regular City staff du�es and to maintain adequate staffing levels during the City’s peak season.
5. Projects or organiza�ons who have not sa�sfactorily fulfilled their obliga�ons following previous fee reduc�ons, waivers, or Imperial Beach City Council sponsorships.
Other Obliga�ons:
• Direct costs including but not limited to staff �me are not eligible for fee waiver or reduc�on under this policy. To receive fee waivers, fee reduc�ons, or sponsorship fully completed applica�ons must be submited at least ninety (90) days and no more than six (6) months before the planned event/ac�vity. A completed applica�on includes the date(s) of the event, �me(s) of the event, a map of the loca�on, descrip�on of fee waivers, fee reduc�ons, or sponsorship descrip�on and reason for such request and that it meets all eligibility requirements.
• Any reduc�on in or waiver of fees will not affect the obliga�on of a permitee to comply with the remaining qualifica�ons, restric�ons, and criteria of this policy or to pay other costs or to provide insurance as required by this policy or by ordinance. Business license, health permit, fire permit, and liquor license fees will not be waived or reduced.
Atachment 2
• Addi�onally, applicants must be able to fully fund their event should they not receive a fee waiver, fee reduc�on or sponsorship and may not be dependent on the fee waivers or sponsorship to determine their ability to hold the event. • All recipients of fee reduc�ons, waivers, and/or sponsorships shall acknowledge the City’s support in all publicity rela�ng to the event or ac�vity. City shall be included as a sponsor this includes logos and statements in all adver�sing and promo�onal material, media releases and in other promo�onal contexts. Promo�onal opportuni�es should be detailed in the event applica�on.
• All recipients also agree to provide the City of Imperial Beach with a booth space during special events free of charge.
Submission of an applica�on in no way commitsthe City to grant a fee waiver, fee reduc�on or sponsorship and the City reserves the right to reject any or all applica�ons, wholly or in part, at any �me, without penalty. In all cases, the City reserves the right to reject any and all applica�ons in the event the City Council iden�fies a poten�al conflict of interest or the appearance of a conflict of interest.
Special Event Fee Waiver and Sponsorship Applica�on
Applica�ons for Special Event Fee Waiver and Sponsorship shall include a sec�on where applicants will be requested to demonstrate the following:
• A financial need or other economic jus�fica�on to be considered for a Fee Waiver or sponsorship.
• A posi�ve community benefit through the organiza�on or its event by mee�ng at least two of the following criteria:
o The organiza�on and/or event serves, involves, and/or promotes Imperial Beach, its residents, schools, and/or businesses.
o The organiza�on and/or event can demonstrate broad community support and sponsorship.
o The event appeals to a wide segment of community members. o The organiza�on and/or event enhances the quality of life of the Imperial Beach community, offering recrea�onal, cultural, social, and or and/or educa�onal ac�vi�es of interest to the community.
o The organiza�on can demonstrate a commitment to suppor�ng the City’s ac�ve and healthy lifestyle as a result of the event; and/or
o The organiza�on/and or event addresses an unmet community need.
Organiza�on receiving grant funding through the Special Event Fee Waiver and Sponsorship program will be required to complete the following:
1. Submission of a Final Report within 30 days following the event.
2. A formal presenta�on to the City Council at one of its regular mee�ngs no more than 60 days following the event. The presenta�on shall include discussion of the following items if applicable:
• Number of atendees.
• Es�mated resident atendance.
Atachment 2
• Benefit to the community.
• A posi�ve economic impact as a result of the event (exp. es�mated room nights and spending generated by event)
• Beneficiary of funds raised by the event (if applicable). • Overview of event budget and financial outlook for future years.
Procedures:
1. The City Council may approve an annual budget item for Community Event Sponsorship.
2. Complete and submit a special event applica�on along with a fee waiver, fee reduc�on or sponsorship to the Parks, Recrea�on and Community Services Department (PRCSD) no later than ninety (90) days and no more than six (6) months before the planned event/ac�vity.
3. PRCSD reviews applica�on for completeness and eligibility criteria.
4. PRCSD will consult with the City Manager or Chief Administra�ve Officer for secondary review.
5. Staff may seek addi�onal informa�on from applicants as necessary.
6. PRCSD reviews the requested amount and availability of current funds and determines if funds are available and if the applica�on is complete and ready to be presented to the City Council for considera�on.
7. The PRCSD will contact the applicant to inform them of the date of the City Council mee�ng which the applicant(s) must atend to answer any ques�ons. Special event fee waivers and sponsorship applica�ons may be placed under consent for City Council considera�on; however, the item may be pulled for a full City Council discussion.
8. PRCSD will also contact applicant(s) reques�ng a special event fee waiver and sponsorship to no�fy them that funds have been depleted or if the request is not eligible under the policy criteria. The PRCSD shall no�fy the applicant in wri�ng.
9. Once the event and event fee waiver and sponsorship are approved by the City Council, applicants would have to enter into a writen agreement that includes a guarantee of recipient’s uses of funds for stated purpose, agreement to report use of funds back to the City, hold harmless provisions and other City stated clauses. This agreement would be separate from the special event permit.
10. If the applicant has received a fee waiver, fee reduc�on or sponsorship then applicant shall submit to PRCSD staff proof that the funds have been spent in the manner and for the purposes stated on the applica�on within thirty (30) days a�er the event/ac�vity.
11. The applicant will contact the PRCSD to schedule a formal presenta�on to the City Council at one of its regular mee�ngs no more than 60 days following the event.
12. If an applicant makes a fee waiver, fee reduc�on or sponsorship request directly to a City Councilmember, whether individually or as a group, the Councilmember shall refer the applicant to the Parks, Recrea�on and Community Services Department for applica�on and review in accordance with this policy.
13. Staff shall report any distribu�ons in accordance with applicable tax law.
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1 City of Imperial Beach Special Event Policies and Procedures
Page | 2
City of Imperial Beach Special Event Policies and Procedures Introduction
What is a Special Event?
A Special Event is any organized event including, but not limited to, large scale events such as races, parades, marathons and sporting events, concerts, fairs, community events, and any organized assembly of twenty-five (25) or more people on any public space, beach area, property, structure, or public right of way, owned or controlled by the City of Imperial Beach.
Organized events involving the use of public parks that will have groups of twenty-five (25) or more people may require a permit. Special rules and regulations unique to each site may apply. If your event requires review by other City departments, you may be required to obtain a Special Event Permit. A Special Event can be private or open to the public and is held on public property. Planning an event typically requires a significant amount of lead-time. Please read all guidelines before applying.
Special Events in Imperial Beach
Special Events are fun and can benefit the community in a variety of ways, but it is important that all participants and attendees are safe and the potential impacts to local residents and businesses are mitigated. These policies have been developed to address a variety of events. Although some regulations do not seem applicable to the requested event, it is important to review this document carefully as each applicant is expected to uphold and satisfy the provisions included in the policies and procedures. Special Event Permits will not be issued during the Memorial Day Weekend, on Independence Day, or during the Labor Day Weekend.
These administrative policies are applicable to events that occur on public property or events that impact public property. Because the events regulated by these policies are located on public property, it is important to note that the City of Imperial Beach is under no obligation to approve any Special Event application. Application for events that cannot demonstrate a benefit to the community, or worse, are anticipated to have a negative impact on residents or local businesses, will be denied.
Furthermore, if it is determined that for official government purposes an event must be canceled even after it has been approved, the City reserves the right to cancel the event and return all applicable fees submitted by the applicant.
Special event permit applications, along with documents, plans and information that support the application, will be used by the City of Imperial Beach for official city purposes. Completed special event applications will be included with each staff report when events are taken to City Council for approval. Special event information may be made available as required by state or federal law which could include but is not limited to event name, description, name and contact information of the Applicant, dates and times of the event, and the event location.
Special Event Permit Application
Prior to holding a Special Event in any public space, the event organizer (Applicant) must submit a completed application for review and approval no later than ninety (90) days prior to event, but can be submitted up to one year prior to actual date of the event, unless otherwise waived by the City Manager upon written finding that the limited scope of the event, both in size and magnitude, allows it to be adequately reviewed in the time provided or as required by law in locations where city staff may approve the event. A complete application includes a complete application form and a layout map of the proposed event footprint and event elements. Applications and additional forms for a Special Event Permit are available on the City’s website at www.imperialbeachca.gov.
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City of Imperial Beach Special Event Policies and Procedures Approval of Special Event Permit Applications are granted by a majority of the City Council, in accordance with these policies and procedures. The table below provides the location of each allowable event venue, the size at which a Special Event Permit is required, the approval authority, whether alcohol may be allowed, whether amplified sound is allowed, and other special considerations.
Location Size for
Permit
Required
Approval
Authority
Alcohol
Allowed
Amplification
Allowed
Special
Considerations
Beach/sand
areas
25 people or
more
Majority of
the City
Council
No
Yes,
restrictions
apply
Cannot block
or restrict
access to
beach
Dunes Park 25 people or
more
Majority of
the City
Council
Restrictions
apply, ABC
permit
required
Yes,
restrictions
apply
Limited to 2
weekends per
month
Pier Plaza 25 people or
more
Majority of
the City
Council
Restrictions
apply, ABC
permit
required
Yes,
restrictions
apply
Limited to 2
weekends per
month
Sports Park
and
Recreation
Center
25 people or
more City Staff No
Yes,
restrictions
apply
Veterans
Park
25 people or
more City Staff
Restrictions
apply, ABC
permit
required
Yes,
restrictions
apply
IB Boulevard
Boardwalk
25 people or
more
Majority of
the City
Council
No
Yes,
restrictions
apply
Street &
Parking Lot
Closures
25 people or
more
Majority of
the City
Council
Restrictions
apply, ABC
permit
required
Yes,
restrictions
apply
Bollards
required for
street closures
on Seacoast
Other parks 25 people or
more City Staff No
Yes,
restrictions
apply
Imperial Beach is a popular location to hold events. There are typically more requests for events than the city can accommodate. Therefore, each person or entity is limited to two (2) Tier III events per year, only one event per year in Pier Plaza and one event per year in Dunes Park. The City Council will have approval authority over all Tier III events. The City Manager or designee along with the special event committee will have approval authority over Tier I and Tier II events see chart below.
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City of Imperial Beach Special Event Policies and Procedures TIER I EVENTS An event with minimal setup or no setup, free, open to the public, no alcohol, and requires a beach ceremony permit; or park permit; or sports field event permit.
Examples: Wedding, Birthday Party, Sports Clinic
TIER II EVENTS An event that requires a minimal setup, no fee for entry, no ticket sales; requires a commercial filming permit; or special event permit; or is located at Veterans Park; or Sports Park; or Reama Park; or Teeple Park
Examples: Fun Run 5k, Professional Photo Shoot, Festival, Park Concert, Little League Tournament
TIER III EVENTS An event that requires a special event permit, has ticket sales, or extensive venue setup, or has exclusive use or controlled access and entry, is located at Pier Plaza; or Dunes Park; or the beach; or includes street closures.
Examples: Festival, Running/Walking/Biking event, Concert, Events with Beer Gardens
Complete Application Requirements
For an application to be considered complete, applicants must complete all sections of the Special Event Permit Application and include any required additional documentation. Applications must include all signatures and initials where designated and include a layout map of the proposed event footprint and event elements. If the application is missing information and not signed it will be deemed incomplete. Any changes to an event application after submittal will incur additional fees.
The complete application, including payment of the application fee, must be submitted at least ninety (90) days before the event or the application may be deemed incomplete by the City Manager or designee. Once reviewed, the application fees are non-refundable even if the application is denied.
Acceptance of your Special Event Permit Application by the City of Imperial Beach does not guarantee the date and location or imply an automatic approval of an event. All application requirements must be satisfied before the City of Imperial Beach issues a Special Event Permit. Once the special event application is approved by City Council, City Manager, designee, or special event committee additional forms maybe requested and must be provided before permit is issued.
Applicants are responsible for obtaining all permits and authorization required by other agencies with jurisdiction for any element of the event (Alcohol Beverage Control Permits, Health Permits, California Seller’s Permit, California Coast Guard, California Coastal Commission approval, etc.).
Application Fees
The fee to review an application for a Special Event shall be determined by the City’s Master Fee Schedule. The City Council may reduce the application fee for events that are determined to be wholly beneficial to the residents of Imperial Beach. Application fees are non-refundable, even if the event is not approved. To qualify as a local non-profit organization, an organization the entity must be serving primarily the City of Imperial Beach and meet the following requirements:
a. Documented federal 501(c)(3) status in good standing, or a similar non-profit status under state law.
b. Have an active Employer Identification Number (EIN). c. Current on annual filing and forms with the Internal Revenue Service (IRS) including Form 990.
d. A list of the board of directors and the roles and responsibilities of each board member. e. Up to date financial statements including sources of funding. f. Have a public website or portal available to the public.
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City of Imperial Beach Special Event Policies and Procedures Special Event Fee Waivers
The City may provide Formal City Sponsorship via the City’s Special Event Fee Waiver Policy to support local nonprofit entity events, that include programs or services that benefit Imperial Beach residents. Nonprofits and businesses located within Imperial Beach city limits may request a partial fee waiver be taken before the City Council for approval, with the exception of any commercial event with an entry fee. Any nonprofit or business not located within the Imperial Beach city limits are not eligible for a fee waiver. Nonprofit or business in Imperial Beach must provide services to Imperial Beach to be eligible for a Special Event Fee Waiver. See policy for more information.
Fee waivers must be submitted with a permit application. Any first-time event is not eligible for a fee waiver. The amount of funding allocated for approved events may range from minimum and maximum amounts and may not exceed the City approved budget. The amount of funding allocated to a proposed event will be determined based on need and overall benefit to the community. The value of resources provided by the City in support of a partner event, program or service shall not exceed the value of the partner’s contribution.
Regardless of the waiver fee request, there are other fees associated to a special event such as the permit application fee, additional fees may be assessed including event deposit, staff time expended (determined by the city master fee schedule), the need to obtain other City permits, or the costs for repair or restoration after an event.
The issuance of a Special Event Permit is a business transaction between the City of Imperial Beach and the Applicant. Therefore, a current and appropriate business license is required to hold a Special Event in the City of Imperial Beach. Additionally, any service provider must also have a valid Imperial Beach business license and a fee applies to all vendors who participate in the event.
The final permit issued by the City of Imperial Beach is valid only for the venue date, time, area(s), and event activities, including set-up and dismantle, as described in the Special Event Permit Application and any attachment to the application. The City of Imperial Beach may place conditions or not approve all venue areas and/or activities requested in the permit application. Failure to comply with the terms and conditions of the permit or additional requirements of the City of Imperial Beach may result in the immediate cancellation of the event, denial of future special event permit applications, or the requirement of a cash deposit or surety bond.
The Applicant is legally and financially responsible for the overall organization, management, and implementation of the event and related activities. The Applicant may authorize the City to send invoices to an Alternate Contact listed on the application, however, maintains ultimate liability for payment of all fees and costs assessed by the City of Imperial Beach.
Special Events Scheduling
Special events are not scheduled and permitted until all documents are received, payments made and permits issued. A complete application is required no later than ninety (90) days prior to the requested event date. No set-up will be permitted other than that indicated on the permit and dismantling must be completed by the time indicated on the permit. Insurance must cover all timeframes. An event that takes place over multiple sequential calendar days may be submitted on one application.
The City of Imperial Beach may also accept one permit application spanning a series of periodic dates for events such as a concert series that have identical event set-up and dismantle times, site plans, and service providers.
The City of Imperial Beach maintains an event calendar titled “Permitted Event Calendar” which includes details about permitted community events scheduled to take place on public property.
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City of Imperial Beach Special Event Policies and Procedures Events are added to the calendar after an event application is approved, fees are paid, and permit is issued. The City of Imperial Beach reserves the right to cancel any event for a legitimate public purpose. No events will be included on the calendar that are not permitted.
Application Review Process
The Special Event Permit Process is administered by the Parks, Recreation & Community Services Department with support from the Special Events Committee comprised of representatives from City departments and other public agencies, for example the Port of San Diego and Sheriff’s Department, that may be affected by or have regulatory authority related to the event. Complete applications must be submitted no later than ninety (90) days prior to the requested event date and may be submitted up to one (1) year prior to the requested event date. At the sole discretion of the City of Imperial Beach, written amendments may be allowed due to unique or changing circumstances related to the event.
These changes will require an additional fee determined by the master fee schedule. Delays in providing additional required information may affect the ability to complete the review of the application in a timely manner or result in the determination that the application is incomplete and cannot be acted upon.
Once a complete application has been submitted, reviewed by all appropriate departments, and deemed compliant, the application will be taken before the City Council for approval no later than sixty (60) days prior to the requested event date. The approval is conditional upon receiving all additional final documents, permits and permissions no less than two (2) weeks prior to the event.
Special Events Committee
The Special Event Committee is comprised of City staff from various departments including but not limited to Parks, Recreation and Community Services, Public Works, Community Development, Marine Safety, Sheriff’s, Fire Rescue, Environmental Services, and the City Manager’s Office. The Special Events Committee meets throughout the year as a group and with event organizers as needed for the purposes of event coordination, post-event evaluation, and discussion of special needs or issues unique to an event. Meetings also provide event organizers with feedback regarding proposed new events.
If deemed necessary, the event organizer will present the event plans to the Special Events Committee. Each application shall include an overview of the event including an example of all event marketing materials. If all materials have not been provided five (5) days prior to the meeting, the Applicant shall bring fifteen (15) hard copies of the permit application, map, or plan to be discussed.
Issues to be discussed include, but are not limited to the following:
• The location, layout, and footprint of the event.
• Security, traffic, parking and circulation, alcohol, and access plans. • Event components such as music, activities, concerts, etc. • Event set-up and dismantle plans.
• Trash, stormwater, and clean-up plans.
• Resident and business notifications.
Review of Other Required Documents
Some Special Events will require additional documents. All documents can be found on the City website and must be submitted with the special event application.
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City of Imperial Beach Special Event Policies and Procedures Alcohol Use
If alcohol is served at the event, the Applicant must receive authorization from the San Diego County Sheriff’s Department, the City Manager or designee, and the State of California Department of Alcohol Beverage Control. It is illegal for anyone under the age of 21 to consume alcoholic beverages in the State of California. The Applicant or authorized representative listed on the Special Event Permit Application is legally liable for any consumption or possession of alcohol by a minor. The consumption of alcohol at an event is restricted to certain parks and facilities.
If you plan to sell or furnish alcoholic beverages at your event, you shall be required to obtain a permit from the State Department of Alcoholic Beverage Control (ABC). In many areas of the City public consumption of alcohol is illegal. The Special Event agreement you receive from the City of Imperial Beach shall likely prohibit the consumption of alcohol in the event venue outside of a controlled, fenced off area.
If your event includes the use of alcohol on City property, Liquor Liability Coverage shall be included on your certificate of insurance. In addition to the ABC, the Imperial Beach Sheriff’s Department shall approve security plans for the consumption, distribution and/or sale of alcohol. The sale and consumption of alcohol requires additional security staff to monitor and control activities. The level of staffing is to be approved by the Imperial Beach Sheriff’s Department. The host organization is responsible for supplying the staff.
The Imperial Beach Parks, Recreation and Community Services Department and Imperial Beach Sheriff’s Department shall be advised of the name of the security company, contact person and telephone number. Applicants shall arrange a system to identify attendees over the age of 21 to bartenders serving alcoholic beverages.
Acceptable evidence of $1 million Liquor Liability insurance shall be submitted to the Imperial Beach Risk Manager or designee naming the City as an additional insured, prior to Sherrif, issuing their authorization letter to Alcohol Beverage Control. Alcoholic beverages shall not be served, sold, or consumed on any public right-of-way outside of permitted venue.
Security
Applicants must provide a safe and secure environment for an event through the submission of a Security Plan. The Security Plan will be carefully reviewed by the Imperial Beach Fire Department and the San Diego County Sheriff’s Department.
Event as well as equipment security shall be your responsibility. Any outside security furnished shall have a current City business license and current Private Patrol Officer License. All security personnel shall have current guard cards. Your private security contractor shall provide a 24-hour telephone number and contact name. Security shall be coordinated between City staff and privately contracted personnel.
The City pf Imperial Beach and Imperial Beach Sherriff’s Department have the final authority to determine your event security requirements. If the prescribed numbers of licensed private security guards are not provided, or proven to be inadequate, the Imperial Beach Sherriff’s Department maintains the right to shut down any or all components of the event and/or to provide additional sheriff’s services that shall be billed directly to the Event Organization.
The use of armed services is prohibited. On a reasonable basis, the Imperial Beach Sherriff’s Department shall have full rights of inspection and patrol of your event festival, inside and out, by uniformed and/or plain clothes police officers.
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City of Imperial Beach Special Event Policies and Procedures Emergency Management Plan
Public safety is of the highest concern to the City of Imperial Beach. We all share a responsibility to ensure the safety and well-being of the participants and patrons of our programs. As such, you are required to have a plan outlining how your organization shall address emergencies, which may arise during the course of your event, including, but not limited to, first aid, lost children, announcements, emergency evacuations, acts of civil disobedience, natural disasters, etc. The purpose of this task is to ensure proper integration of your event into the City of Imperial Beach Emergency Management Plan.
Fire Prevention??
If food is to be prepared on site, fire, and safety codes, as well as all health codes relating to preparing, storing, and serving of food shall be observed. A flame-retardant certificate and tent permit shall be obtained for all tents and canopies. Propane tanks/fuel canisters for cooking or heating areas shall be secured in a manner acceptable to Fire Prevention. City/State approved fire extinguishers are required at all sites exposed to open flame, heating/warming devices and any other areas identified by Fire Prevention which may create a potential fire hazard.
A 20' fire lane shall remain unobstructed throughout the event during all hours, including overnight and prior to opening to the public.
NO PARKING IS PERMITTED IN FIRE LANES UNDER ANY CIRCUMSTANCES.
Medical Treatment Plan
The City of Imperial Beach has developed guidelines for appropriate medical services depending upon the type of event and anticipated crowd size. The City has final authority regarding the level of medical support that shall be needed for the event.
For projected attendance between 0 and 1,500, the minimum requirements are for event/security staff to have current “First Aid Cards “so they can provide basic services in the first aid tent. These staff members shall be dedicated to emergency medical support and not have security responsibilities during events.
For estimated attendance between 1,501 and 4,999, the Sherriff and Fire Departments and Event Organization(s) shall agree on the emergency response plan for the event. If concurrence is not reached, the Fire and Sheriff representatives shall define the requirements for the event. This decision shall be based on the planned activities at the event and the estimated support level required to provide a safe environment. For estimated attendance of 5,000 and above, shall require EMT staffing from the Imperial Beach Fire Department or an approved EMT provider to be on-site during the entire time the area is open to the public.
Ocean Activities
If an event incorporates ocean activities, the Applicant is required to provide a Water Safety Plan as part of the permit review process. The plan must include a map of all swim or other courses and desired positioning of lifeguard resources. The plan must also include the method(s) for getting a rescued participant medical attention if needed. The City of Imperial Beach reserves the right to require additional safety resources. All lifeguard services will be billed at the City’s fully burdened rate.
Pier Activities
If an event incorporates the Imperial Beach Pier the applicant is required to also apply for a separate permit through the Port of San Diego sixty (60) days in advance of event. All applicable fees for use of the pier will be paid directly to the Port of San Diego. The event permit and associated permit fees for
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City of Imperial Beach Special Event Policies and Procedures the pier use do not include special event fees for use of any of City of Imperial Beach park, beach or street use. The Port of San Diego application can be found at www.portofsandiego.org .
Parking and Shuttle Management Plan
It is important that you plan for the safe arrival and departure of event attendees, participants, and vendors. As an organizer you should develop a parking and/or shuttle plan that is suitable for the environment in which your event shall take place, remembering that parking, traffic congestion and environmental pollution are all factors of concern with events.
You should include the use of carpools, public transportation, and alternate modes of non-polluting transportation whenever possible.
You shall always include accessible parking and/or access in your event plans. The use of neighborhood streets for parking is not a sufficient way to plan for the arrival and departure of participants, vendors, and the public.
The transportation plan should not incorporate the use of nearby shopping center parking lots or other private property without the express written permission from the affected property owner(s). If approval to use the property is authorized by a property manager, the authorization letter must indicate that the property manager is authorized to approve the use on behalf of the property owner. It is the sole responsibility of the applicant to negotiate parking accommodations with private parking facilities.
Accessibility Plan
As an organizer, you are required to comply with all City, County, State and Federal disability access requirements applicable to your event. Compliance with the Americans with Disabilities Act of 1990 and any and all amendments thereto shall be the sole responsibility of (Contracting Party), and (Contracting Party) shall defend and hold the City harmless from any expense or liability arising from (Contracting Party’s) non-compliance therewith.
All temporary venues, related structures, and outdoor sites for special events shall be accessible to persons with disabilities.
If a portion of the area cannot be made accessible, an alternate area shall be provided with the same activities that are in the inaccessible areas. It cannot, however, be offered only to patrons with disabilities.
Disability access shall include parking, restrooms, telephones, clear paths of travel, transportation, signage, accessible vendors, and booths. If all areas are not accessible, a map or program shall be provided to attendees indicating the accessible restrooms, parking, telephones, drinking fountains, etc. 10% of each cluster of restrooms shall be accessible to all.
Traffic Management, Safety Equipment and Signage Plan
If your event involves street closures, you shall be required to obtain traffic safety equipment for the safe closure of your venue and to ensure detour and parking information is posted.
Depending upon the type of event, you shall need barricades, traffic cones, directional signage, etc. It is your responsibility to obtain and properly place this equipment prior to the beginning of your event.
You should include information on what type of safety equipment and signage you shall provide to ensure the safety of both vehicular and pedestrian traffic.
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City of Imperial Beach Special Event Policies and Procedures To ensure quick action to emergencies, you shall include on the map an emergency access plan that outlines where emergency vehicles shall be able to gain access into the event as well as where they shall be located throughout the event.
If any No Parks are used in event footprint signs must be posted seventy-two (72) hours in advance of an event.
NO PARKING ON ELDER LANE NEAR DEMPSEY SAFETY CENTER IS PERMITTED FOR ANY SPECIAL EVENTS. If this area is not kept clear of vehicles, a fee will be incurred for the City to staff this area. Fines and towing may occur at the expense of the vehicle owners.
NO VEHICLES ARE TO BE DRIVEN ONTO BEACH AT ANY TIME WITHOUT PERMIT.
Stages, Structures, Generators (Temporary Electricity)
Any temporary electrical wiring installed for facilities at the event shall be inspected by the Community Development Department and/or Fire Department staff prior to opening to the public. An electrical permit and inspection approval shall be required for all electrical generators, temporary lighting, and electrical power outlets. The permit is to be obtained by a state licensed electrical contractor having a City business license. The electrical contractor shall be responsible for obtaining the electrical inspector's approval and arranging for all required site inspections, corrections, and permits. The event shall not be open to the public until this requirement is met.
Should you require any platforms, bleachers, stages or other temporary structures for this event, a building permit shall be required. Plans shall be designed by a registered civil engineer and drawings must be stamped by a California licensed engineer. All plans shall be submitted for review and approval a minimum of four weeks prior to the event. Review of plans will need to be completed by the City of Imperial Beach Building Department and/or Fire-Marshal staff. The Special Events Committee shall approve the location of structures on City property.
Food Concessions or Preparation
Applicants will be required to apply for a Health Permit if food or beverages are sold or given away during your special event. Different permits, policies and procedures depend on your classification and the number of days of your event.
The County of San Diego Health Department provides guidelines for selling, serving, giving away, or sampling food or consumable products, including water or other beverages, at a public event. The event organizer must obtain a County of San Diego Health Department Temporary Food Facility Sponsor Permit and satisfy all regulations.
Additionally, each food vendor at the event must also have a Temporary Food Facility Vendor Permit.
If applicable, you shall be required to obtain per day Special Events Vendor Booth Permit(s), from the Parks, Recreation and Community Services Department for each booth in attendance. A food/beverage permit shall be required for each facility, cart or booth selling, sampling, or giving away food/beverages to the public.
Merchandise Concessionaires and Additional Booth Information The Special Event Committee shall allow you exclusive control and regulation of any concessionaires within your defined event venue.
A per-booth/per-day fee shall be required for any displays or sale of food, arts, crafts, educational material, etc. sponsored by your organization. In addition, any other vendors not sponsored by your
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City of Imperial Beach Special Event Policies and Procedures organization shall be required to obtain a city business license for each booth at a "per-booth, per-day" rate. There shall be a fine imposed on those vendors who shall be licensed on-site. The event organizer is responsible for paying all fines.
Marine Protection Ordinance – No person may sell, offer for sale, or otherwise distribute within the City any food service container that is not biodegradable, compostable, or recyclable. Food service containers made, in whole or in part, from polystyrene are prohibited. Plastic straws, plastic stirrers, plastic cutlery that are not biodegradable, compostable, or recyclable, and single-use plastic carryout bags are prohibited.
Business and Neighborhood Notification (Mitigation of Impacts, Outreach Plan) As an organizer, you are required to develop mitigating measures to accommodate the negative impact your event may have on entities that shall be affected by your activities.
The City of Imperial Beach requires that notices be mailed two weeks prior to your event to all entities impacted by event activities. Information in this notice shall include, but is not limited to, the date(s), day(s), time(s), location(s), and type(s) of activities taking place during your event. The notice shall also give detour or alternate route information if regular access is affected or if transportation systems are impacted. The notice shall also include a telephone number where members of the public can contact your organization if they have concerns or issues that need to be addressed.
All businesses located on Seacoast must be notified in person when there is a street closure or event in Pier Plaza. Event organizer(s) must obtain a signature of notification from each business.
Marketing, Promotions, and Public Relations Plan
All marketing, advertising and promotional material shall be approved by the Special Event Committee prior to being released. Material(s) shall not damage public and/or private property, violate city sign code ordinances, or which shall be difficult to clean or remove from the venue. No posting of sponsorship materials/ads on city owned property, poles or structures shall be allowed without the express written consent issued and listed with special event permit.
Banners, pennants, flags, signs, streamers, inflatable displays, and similar devices are regulated by local ordinance. The number and location of these items shall be included in your site map and shall receive approval from the Special Event Committee. In certain areas and under certain conditions these items are prohibited. Example images of event flyers, postcards, banners etc. must be included with the special event application.
For any banner placement you shall be required to adhere to the City’s Banner Policy with a permit issued separately. The posting of any signage/marketing materials in public rights-of-way without written permission of the City is prohibited. Any approved materials shall be removed by the event organizer within two days of the completion of the advertised event. If not removed, the City shall remove said signage and bill the organizer for the recoverable expenses to collect and remove these signs. Any unapproved signage shall be immediately removed by the City and all costs to collect and remove these signs shall be billed to the event organizer.
Noise Ordinance
Unless authorized by the Special Event Committee, amplified and live music shall not be allowed. If amplified sound is requested for the event, an additional fee will be incurred. The request for amplified sound is not guaranteed and can be denied reducing impact on surrounding properties.
As an organizer, you shall be certain that all event related activities comply with local laws applicable to noise abatement. Please be aware that loud and unreasonable noise (including music) is a violation of local and state law.
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City of Imperial Beach Special Event Policies and Procedures If City staff determines that noise from your event is offensive to others, you shall be required to lower or discontinue the noise. Also, City staff shall order musical entertainment to end if it incites a crowd or has the potential for unruly and risky behavior.
The City requires you to advise event staff, entertainers, event goers, vendors, and volunteers of all laws and regulations related to the City's noise ordinance as it applies to your event. This requirement applies to all sound checks, "warm-up" sessions, and announcements.
Event Layout
Although each Special Event is different, there are some basic layout considerations that must be included to ensure a safe and convenient experience for attendees.
To ensure appropriate review of your event plans, your primary layout map or route map should be computer-generated using scaled drawings and measurements to depict the components of your event. Layout map, route maps and supporting drawings/diagrams should be submitted in PDF format and in an 8 ½" x 11" or 11" x 17" standard format.
Trash and Recycling
Trash and recycling containers are required for all special events. As an organizer, you shall properly dispose of waste and garbage throughout the term of your event. Applicants are required to develop and implement plans that ensure the proper disposal of waste and recyclables generated at the event.
The City does not provide additional recycling or trash containers for special events. Trash and recycling bins must be rented by the event organizer and must be sufficient to accommodate for estimated event attendance.
The event area shall be returned to a clean condition immediately following your event. Should you fail to perform adequate cleanup or damage occurs to City property and/or facilities due to your event, you shall be billed at full cost recovery rates plus overhead for cleanup and repair. In addition, such failure shall result in denial of future approval for a Special Event Agreement or the requirement of a cash deposit or surety bond for future events.
Event organizers shall plan ways to encourage vendors, participants, and the public to recycle waste that is generated during the event.
Portable Restrooms and Handwashing Stations
The number of hand-washing stations must satisfy the requirements of the San Diego County Department of Health.
Properly equipped ADA facilities shall be maintained and accessible at a ratio of one (1) ADA equipped toilet for every ten (10) standard toilets, and one (1) ADA facility for every portion in excess of ten (10) (i.e., 13 standard toilets would require 2 ADA facilities). Portable restrooms and hand washing facilities must be placed on a liner to prevent spills and run-off into the storm drain system. All restroom and handwashing stations must be notated on event layout map.
In addition, facilities shall be serviced and maintained as required by State and local law/ordinance.
Sanitation and Trash/Recycling
Restroom(s) and hand-washing stations must be provided for use by all attendees to accommodate the anticipated peak attendance. The number of hand-washing stations must satisfy the requirements of the San Diego County Department of Health. No less than ten percent (10%) of restroom and handwashing facilities must meet local, state, and federal accessibility requirements. No less than one (1)
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City of Imperial Beach Special Event Policies and Procedures accessible restroom and hand washing station must be placed in an accessible location at each venue.
Portable restrooms and hand washing facilities must be placed on a liner to prevent spills and run-off into the storm drain system.
Trash and recycling containers are required for all special events. Applicants are required to develop and implement plans that ensure the proper disposal of waste and recyclables generated at the event.
The City does not provide additional recycling or trash containers for special events. Trash and recycling bins must be rented by the event organizer and must be sufficient to accommodate for estimated event attendance.
Storm Water Prevention
Event plans must include a “Storm Water Pollution Prevention Plan” (SWPPP) that complies with all local, state, and federal laws governing storm water management and discharge control. As a component of your SWPPP, all storm drains inside or adjacent to the event venue must be clearly marked on the site plan or route map.
First Amendment Activity
Special events sometimes attract First Amendment, or free speech, activity such as protests, petition gathering and leafleting. The San Diego County Sheriff’s Department is responsible for managing protest activity. Generally, protestors have the right to be within sight and sound of an event. If your event is free and open to the public, the Sheriff’s Department will not remove an attendee, even if that attendee is associated with a protest group, unless the individual is disrupting the event or engaging in other illegal conduct.
When First Amendment activity is anticipated at your event, the Sheriff’s Department will discuss the handling of the activity and may make suggestions to ensure the safety and rights of all are protected.
Ultimately, the manner in which the activity will be managed depends on a number of factors including how the special event is organized, the location and venue configuration of the event, the number of people involved, the type of protest activity anticipated, and the city resources available to manage the overall scope of activities.
Imperial Beach Municipal Code
To view or download the City of Imperial Beach Municipal Codes in its entirety, please visit the City’s website at: www.imperialbeachca.gov
Payment of Fees
Permit fees and event deposits shall be paid to the City of Imperial Beach at least seven (7) business days in advance of your event.
In addition to the payment of the nonrefundable permit fee or daily fee, an event organizer shall pay the city for all city departmental services charges incurred in connection with or due to the organizer(s) activities under the permit and all other applicable fees unless waived per the special event fee waiver policy.
Additionally, if city property is destroyed or damaged by reason of organizer(s) use, event, or activity, the organizer shall reimburse the City for the actual replacement or repair cost of the destroyed or damaged property.
Insurance Requirements
Please note insurance requirements depend upon the risk level of the event.