Annually 1 Annually: rebuild of flush valves
and Chicago brand self- closing
valves.
DUNES PARK
Function Frequency Occurrences Description of Work
F. Signage Maintenance Monthly 12 Visually inspect, maintain, clean, minor repair, preventive
maintenance worn/damage
signage/signposts. and repair
unless repair and replacement
meet the definitions under Exhibit
2-B, which will require the District
to repair or replace.
G. Fence and Gate
Maintenance
Quarterly
Per
Maintenance
Schedule
4 Inspect quarterly for operation and
safe condition. Maintain/minor
repair, preventative maintenance,
and repair worn/damaged fences,
gates and barriers, and the
maintenance of locks, doors and
associated hardware, unless repair
and replacement meet the
definitions under Exhibit 2-B, which
will require the District to repair or
replace.
Painting shall be performed per the
City’s maintenance service plan or
as needed.
H. Restroom Maintenance Twice Daily
Per
Maintenance
Schedule
730
(except during
Thanksgiving
day and
Christmas day)
Twice daily between the hours of
7:00 - 10:00 am and -2:00 - 5:00
pm., Sunday through Saturday,
except Thanksgiving day and
Christmas day, clean public
restroom and drinking fountain,
floors mopped dry, stains wet mop
or scrubbed, sand shall be removed
from shower drains to preclude
drain blockage. Toilet bowls, urinal
and fixtures thoroughly scoured.
Toilet stalls, doors, partitions, and
handrails cleaned with damp cloth,
mirrors cleaned and polished. Toilet
tissue/dispenser fully stocked daily.
Painting shall be performed per the
City’s maintenance service plan or
as needed.
I. Amphitheater
Maintenance
Weekly 52 Weekly: Clean, remove and water
wash unwanted substances from
surface areas, seats and courts.
Quarterly 4 Quarterly: Inspect basketball
backboards, posts and nets, repair
for safe operation, unless repair
and replacement meet the
definitions under Exhibit 2-B, which
will require the District to repair or
replace.
DUNES PARK
Function Frequency Occurrences Description of Work
J. Playground/Picnic Area
Maintenance
Daily 365
(except during
Thanksgiving
day and
Christmas day)
Daily: Inspect and performance
testing playground equipment.
Report necessary maintenance or
replacement items to District
Representative.
Weekly 52 Weekly: Inspect and repair picnic
tables/benches/ platforms, unless
repair and replacement meet the
definitions under Exhibit 2-B, which
will require the District to repair or
replace.
Annually 1 Annually: Inspect and paint
preserve all trellis.
K. Planted Area
Maintenance
Quarterly 4 Quarterly: Prune/trim ground
cover. Item includes weekly weed
removal, mowing, edging/trimming
and annual turf thatching, and
aeration.
SemiAnnually 2 Semi-annually: Fertilization of
shrubs, ground cover; and turf for
the treatment of disease, weeds,
and insects. Services shall include
removal and replanting of dead or
diseased shrubs with replacement
in kind to be approved by the
District Representative prior to
their replacement.
L. Tree Trimming Annually 1 Pruning of all trees shall be performed in accordance to ANSI
standards. All replacement tree
specimens shall be approved by the
District Representative prior to their
replanting.
M. Irrigation Maintenance Weekly 52 Weekly: Inspect irrigation system performance (clogging, spray
pattern adjustments and damage).
Test and adjust water pressure to
60-80 psi including controller, valve,
and controller. Repair
leaks/defective irrigation
valves/sprinkler heads, laterals,
mainlines, and water pressure
regulator within 24 hours of notice,
unless repair and replacement
meet the definitions under Exhibit
2-B, which will require the District
to repair or replace.
N. Handrails Quarterly 4 Remove rust, clean and polish.
MEL PORTWOOD PLAZA
Function Frequency Occurrences Description of Work
A. Trash Collection Twice Daily 730
(except during
Thanksgiving
day and
Christmas day)
Empty trash containers and change
liners twice daily between the hours of
7:00 - 10:00 am and 2:00 - 5:00 pm.,
Sunday through Saturday, except
Thanksgiving day and Christmas day.
B. Sand Removal
Services
Daily 365 Sand shall be removed by sweeping,
blowing or other means daily.
C. Graffiti Removal Daily 365 Inspect graffiti daily and remove within 48 hours. Remove all graffiti from all
surfaces by chemical cleaning, power
washing or painting. Move, cover, or
protect surfaces, equipment, or
structures during graffiti removal.
D. Electrical & Lighting Monthly 12 Visually inspect and test electrical fixtures, lighting fixtures/poles, ballasts,
wall packs, ground lights, low level
architectural lights
(curb lights), outlets, repair, re-lamp,
replace for safe operation, unless repair
and replacement meet the definitions
under Exhibit 2-B, which will require the
District to repair or replace.
E. Utility Maintenance Monthly
Annually
12 1
Monthly: Inspect, maintain and minor
repair, preventative maintenance, and
repair unless repair and replacement
meet the definitions under Exhibit 2-B,
which will require the District to repair or
replace, sewer laterals; potable water
supply lines from fixtures to utility main
includes fixtures, laterals, supply lines,
cleanouts, valves pressure regulator. The
City shall ensure fixtures will be
maintained in a rust-free condition.
Annually: rebuild of flush valves and
Chicago brand self- closing valves.
MEL PORTWOOD PLAZA
Function Frequency Occurrences Description of Work
F. Signage
Maintenance
Monthly 12 Visually inspect, maintain, clean, minor
repair, preventive maintenance
worn/damage signage/signposts. and
repair unless repair and replacement
meet the definitions under Exhibit 2-B,
which will require the District to repair
or replace.
G. Restroom
Maintenance
Twice Daily 730
(except during
Thanksgiving
day and
Christmas day)
Per Maintenance
Schedule
Twice daily between the hours of 7:00 -
10:00 am and -2:00 - 5:00 pm., Sunday
through Saturday, except Thanksgiving day
and Christmas day, clean public restroom
and drinking fountain, floors mopped
dry, stains wet mop or scrubbed, sand
shall be removed from shower drains to
preclude drain blockage. Toilet bowls,
urinal and fixtures thoroughly scoured.
Toilet stalls, doors, partitions, and
handrails cleaned with damp cloth,
mirrors cleaned and polished. Toilet
tissue/dispenser fully stocked daily.
Painting shall be performed per the City’s
maintenance service plan or as needed.
H. Plaza Maintenance Weekly 52 Inspect and maintain hardscape areas, including concrete walls, removal of bird
droppings, gum and wax, power washing
of concrete flat work and paver block
areas.
I. Playground/Picnic
Area Maintenance
Daily
Weekly
365
(except during
Thanksgiving
day and
Christmas day)
52 Daily: Inspect and performance testing
playground equipment. Report
necessary maintenance or replacement
items to District Representative.
Weekly: Inspect and repair picnic
tables/benches/ platforms., unless
repair and replacement meet the
definitions under Exhibit 2-B, which will
require the District to repair or replace.
Annually 1 Annually: Inspect and paint preserve all
trellis.
MEL PORTWOOD PLAZA
Function Frequency Occurrences Description of Work
J. Planted Area Quarterly
SemiAnnually
4 2
Quarterly: Prune/trim ground cover.
Item includes weekly weed removal,
mowing, edging/trimming and annual
turf thatching, and aeration.
Semi-annually: Fertilization of shrubs,
ground cover; and turf for the treatment
of disease, weeds, and insects. Services
shall include removal and replanting of
dead or diseased shrubs with
replacement in kind to be approved by
the District Representative prior to their
replacement.
K. Tree Trimming Annually 1 Pruning of all trees shall be performed in accordance to ANSI standards. All
replacement tree specimens shall be
approved by the District Representative
prior to their replanting.
L. Irrigation
Maintenance
Weekly 52 Weekly: Inspect irrigation system
performance (clogging, spray pattern
adjustments and damage). Test and
adjust water pressure to 60-80 psi
including controller, valve, and
controller. Repair leaks/defective
irrigation valves/sprinkler heads,
laterals, mainlines, and water pressure
regulator within 24 hours of notice,
unless repair and replacement meet the
definitions under Exhibit 2-B, which will
require the District to repair or replace.
M. Fence and Gate
Maintenance
Monthly 12
Per
Maintenance
Schedule
Inspect quarterly for operation and safe
condition. Maintain/minor repair,
preventative maintenance, and repair
worn/damaged fences, gates and
barriers, and the maintenance of locks,
doors and associated hardware, unless
repair and replacement meet the
definitions under Exhibit 2-B, which will
require the District to repair or replace.
Painting shall be performed per the City’s
maintenance service plan or as needed.
N. Handrails Quarterly 4 Remove rust, clean, and polish.
BEACH AREA
Function Frequency Occurrences Description of Work
A. Trash Collection Twice Daily 730
(except during
Thanksgiving
day and
Christmas day)
Empty trash containers and change
liners twice daily between the hours of
7:00 - 10:00 am and 2:00 - 5:00 pm.,
Sunday through Saturday, except
Thanksgiving day and Christmas day.
B. Sweeping (Sand
Removal)
Daily 365 Sand shall be removed by sweeping,
blowing or other means daily.
C. Graffiti Removal Daily 365 Inspect graffiti daily and remove within 48 hours. Remove all graffiti from all
surfaces by chemical cleaning, power
washing or painting. Move, cover, or
protect surfaces, equipment, or
structures during graffiti removal.
D. Beach Area
Maintenance
Daily 365 Removal of large debris, wood, or metal.
Twice Weekly 104 Twice Weekly: Seaweed removal.
RAKING TBD RAKING
E. Lifeguard Tower
Maintenance
Quarterly 4 Inspect, polish and clean stainless steel
and fiberglass before and after towers
are placed on the beach.
STREET ENDS
Function Frequency Occurrences Description of Work
A. Trash Collection Twice Daily 730
(except during
Thanksgiving
day and
Christmas day)
Empty trash containers and change
liners twice daily between the hours of
7:00 - 10:00 am and 2:00 - 5:00 pm.,
Sunday through Saturday, except
Thanksgiving day and Christmas day..
B. Sand Removal
Services
Daily 365 Sand shall be removed by sweeping,
blowing or other means daily.
C. Street Sweeping Weekly 52 Services shall include hand or mechanical sweeping and removal of
debris. The City shall sweep all parking
lots and street ends and dispose of all
collected debris. The City shall sweep all
areas weekly.
D. Graffiti Removal Daily 365 Inspect graffiti daily and remove within 48 hours. Remove all graffiti from all
surfaces by chemical cleaning, power
washing or painting. Move, cover, or
protect surfaces, equipment, or
structures during graffiti removal.
E. Electrical & Lighting Monthly 12 Monthly: Visually inspect and test electrical fixtures, lighting fixtures/poles,
ballasts, wall packs, ground lights, low
level architectural lights (curb lights),
outlets, repair, re-lamp, replace for safe
operation, unless repair and
replacement meet the definitions under
Exhibit 2-B, which will require the
District to repair or replace.
F. Signage
Maintenance
Monthly 12 Visually inspect, maintain, clean,
minor repair, preventive
maintenance worn/damage
signage/signposts. and repair unless
repair and replacement meet the
definitions under Exhibit 2-B, which
will require the District to repair or
replace.
G. Fence and Gate
Maintenance
Quarterly 4 Inspect quarterly for operation and safe
condition. Maintain/minor repair,
preventative maintenance, and repair
worn/damaged fences, gates and
barriers, and the maintenance of locks,
doors and associated hardware, unless
repair and replacement meet the
definitions under Exhibit 2-B, which will
require the District to repair or replace.
STREET ENDS
Function Frequency Occurrences Description of Work
Per
Maintenance
Schedule
Painting shall be performed per the City’s
maintenance service plan or as needed.
H. Planted Area
Maintenance
Quarterly 4 Quarterly: Prune/trim ground cover:
Items include fertilization of shrubs,
ground cover; and turf for the treatment
of disease, weeds, and insects. Services
shall include removal and replanting of
dead or diseased shrubs with
replacement in kind to be approved by
the District Representative prior to their
replacement.
I. Tree Trimming Annually 1 Annually: Pruning of all trees shall be performed in accordance with ANSI
standards. All replacement tree
specimens shall be approved by the
District Representative prior to their
replanting.
J. Irrigation
Maintenance
Weekly 52 Weekly: Inspect irrigation system
performance (clogging, spray pattern
adjustments and damage). Repair
leaks/defective irrigation
valves/sprinkler heads within 24 hours
of notice. Items include monthly test,
adjust, repair irrigation water pressure
60-80 psi includes controller, valve and
boxes, sprinkler heads, laterals,
mainlines, and water pressure regulator.
Repair leaks/defective irrigation
valves/sprinkler heads within 24 hours
of notice, unless repair and replacement
meet the definitions under Exhibit 2-B,
which will require the District to repair
or replace.
L. Handrails Quarterly 4 Quarterly: Remove rust, clean, and polish.
EXHIBIT A
Quarterly Inspection Checklist
SUBJECT: Procedure for Inspection Reporting
REFERENCE: Tidelands Maintenance Services
PURPOSE: To define the process and requirements of performing tidelands maintenance service inspections and documenting discrepancies for action for maintenance services not in compliance with the Agreement.
SCOPE: Applies to all work performed by the City under the Agreement and its Attachments and Exhibits.
RESPONSIBILITIES:
City: Complete work as specified in Attachment A, Statement of Services of the Agreement and manages performance of personnel to meet the requirements of the Agreement. Correct Discrepancies for Action to the satisfaction of the District.
District's
Inspector: Perform inspections and tidelands maintenance monitoring of areas as scheduled in the Statement of Services, Attachment A.
Provide City an Action Report for each inspected area of the recommended maintenance/discrepancies for action identifying assigned responsibility.
Example of Quarterly Inspection Report to be Completed for Each Location
EXHIBIT B TO MAINTENANCE SERVCES
Public Art List
San Diego Unified Port
District
"Spirit of Imperial Beach" by A.
Wasil Bronze sculpture
Palm Avenue Street-end
"Sea and Sky" by Ken Smith
Stainless steel "Urban Tree"
sculpture Dahlia Street-end
"Ocean Riders" by John Wyland
Bronze sculpture
Dunes Park on Seacoast Drive near Donax
"Surfhenge & Surfboard Benches" by Malcolm
Jones Four Acrylic arches and ten surfboard
benches Portwood Pier Plaza
"Illuminations" by Mary Lynn Dominguez
Illuminated mosaic tile artwork on serpentine seatwalls Portwood Pier Plaza "Banner Art" by John Banks
Painted steel sculpture
Imperial Beach Boulevard Street-end
"Banner Art" Sweet Spot Plaque
Bronze plaque in sidewalk
Northwest corner of Seacoast Drive & Imperial Beach Blvd. intersection
EXHIBIT
3CERTIFICATE OF INSURANCE
San Diego Unified Port District
By signing this form, the authorized agent or broker certifies the following:
(1) The Policy or Policies described below have been issued by the noted Insurer(s) [Insurance Company(ies)] to the Insured and is (are) in force at this time.
(2) As required in the Insured’s agreement(s) with the District, the policies include, or have been endorsed to include, the coverages or conditions of coverage noted on page 2 of this certificate. (3) Signed copies of all endorsements issued to effect require coverages or conditions of coverage are attached to this certificate.
Return this form to: San Diego Unified Port District
c/o Ebix BPO
P.O. Box 100085 – 185
Duluth, GA 30096 – OR –
Email: [email protected]
Fax: 1-866-866-6516
Name and Address of Insured (Consultant) SDUPD Agreement Number:
This certificate applies to all operations of named insureds on District property in connection with all agreements between the District and Insured.
CO LTR TYPE OF INSURANCE POLICY NO. DATES LIMITS
Commercial General Liability Commencement Date: Each Occurrence:
$
General Aggregate:
$
Ŀ Occurrence Form
Ŀ Claims-made Form
Retro Date
Ŀ Liquor Liability Expiration Date:
Deductible/SIR: $
Commercial Automobile Liability Commencement Date: Each Occurrence:
Ŀ All Autos Expiration Date: $
Ŀ Owned Autos
Ŀ Non-Owned & Hired Autos
Workers Compensation –
Statutory
Employer’s Liability
Commencement Date:
Expiration Date:
E.L. Each Accident $
E.L. Disease Each Employee $
E.L. Disease Policy Limit $
Professional Liability
Ŀ Claims Made
Retro-Active Date
Commencement Date:
Expiration Date:
Each Claim
$
Excess/Umbrella Liability Commencement Date:
Expiration Date:
Each Occurrence: $
General Aggregate:$
CO LTR COMPANIES AFFORDING COVERAGE A. M. BEST RATING
A
B
C
D
A. M. Best Financial Ratings of Insurance Companies Affording Coverage Must be A-VII or better unless approved in writing by the District.
Name and Address of Authorized Agent(s) or Broker(s) E-mail Address:
Phone: Fax Number:
Signature of Authorized Agent(s) or Broker(s)
Date:
SAN DIEGO UNIFIED PORT DISTRICT
REQUIRED INSURANCE ENDORSEMENT
ENDORSEMENT NO. EFFECTIVE DATE POLICY NO.
NAMED INSURED:
GENERAL DESCRIPTION OF AGREEMENT(S) AND/OR ACTIVITY(IES):
All written agreements, contracts and leases with the San Diego Unified Port District and any and all activities or work performed on district premises Notwithstanding any inconsistent statement in the policy to which this endorsement is attached or in any endorsement now or hereafter attached thereto, it is agreed as follows:
1. The San Diego Unified Port District, its officers, agents, and employees are additional insureds in relation to those operations, uses, occupations, acts, and activities described generally above, including activities of the named insured, its officers, agents, employees or invitees, or activities performed on behalf of the named insured.
2. Insurance under the policy(ies) listed on this endorsement is primary and no other insurance or self-insured retention carried by the San Diego Unified Port District will be called upon to contribute to a loss covered by insurance for the named insured.
3. This endorsement shall include a waiver of transfer of rights of recovery against the San Diego Unified Port District (“Waiver of Subrogation”).
4. The policy(ies) listed on this endorsement will apply separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer’s liability.
5. As respects the policy(ies) listed on this endorsement, with the exception of cancellation due to nonpayment of premium, thirty (30) days written notice by certified mail, return receipt requested, will be given to the San Diego Unified Port District prior to the effective date of cancellation. In the event of cancellation due to nonpayment of premium, ten (10) days written notice shall be given.
Except as stated above, and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements or exclusions of the policy(ies) to which this endorsement applies.
(NAME OF INSURANCE COMPANY)
(SIGNATURE OF INSURANCE COMPANY AUTHORIZED REPRESENTATIVE)
MAIL THIS ENDORSEMENT AND NOTICES OF CANCELLATION:
San Diego Unified Port
District c/o Ebix BPO
P.O. Box 100085 – 185
Duluth, GA 30096 – OR
–
Email to:
portofsandiego@ebi co