Indio City Council
February 15, 2023

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 227 of 487 IND-PSA rev20220901
Signature Page

PROFESSIONALCONSULTANTSERVICESAGREEMENT
FOR

BETWEEN THE CITY OF INDIO AND
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY OF INDIO
By: ___________________________
Bryan Montgomery
City Manager
ATTEST:

CITY CLERK
By: ___________________________
Sabdi Sanchez, CMC
City Clerk Administrator
APPROVED AS TO FORM:

CITY ATTORNEY
By: ____________________________

CONSULTANT
By:

Its:

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Signature Page

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Exhibit A Scope of Services
Page | 1

EXHIBIT A

SCOPE OF SERVICES

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 230 of 487 Proposal Prepared For
10775 Business Center Drive
Suite 150
Cypress, CA 90630
(714) 799-7166
Fax: (714) 799-7616
www.avispl.com
Indio Police Department
Indio Police Dispatch AV
[email protected]
Prepared by:Jourdan Finch
Proposal no:407607-11
AVI-SPL LLC Proposal #: 407607-11 1 | P a g e

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Exhibit B Compensation
Page | 1

EXHIBIT B

COMPENSATION

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 261 of 487 * ANY and all applicable taxes will be included upon invoicing Investment Summary
Indio Police Department
46-800 Jackson Street
Indio, CA 92201-6099
Valid Until:02/24/2023
407607-11Proposal #:
01/24/2023Date Prepared:

Jourdan FinchPrepared By:Lori BrownPrepared For:

Total $657,778.56
$35,065.58Tax
$622,712.98Subtotal
Purchase orders should be addressed to AVI-SPL LLC
Due to global semiconductor ("chip") shortages and supply chain disruptions pricing quoted in this proposal may change.

Installation schedules are subject to current (daily) product availability and may be delayed or postponed.

Total Equipment Cost $388,734.93
Includes cable, connectors, hardware, switches, relays, terminal blocks, panels, etc., to ensure complete and operational system
Professional Integration Services $150,284.35
Includes engineering, project management, CAD, on-site installation and wiring, coordination and supervision, testing, checkout, owner training, etc. performed on the Owner's premises. Also includes all fabrication, modification, assembly, rack wiring, programming, warranties, etc., some performed at AVI-SPL Direct Costs $17,440.00
Includes non equipment or labor costs, such as travel expenses, per diem, lift and vehicle rentals General & Administrative $13,917.97
Includes all G & A expenses: vehicle mileage, shipping and insurance, as applicable Services - Room Support and Maintenance $21,556.02
Includes post-installation support and maintenance options selected for installed rooms Services - Device Maintenance $30,779.71
Includes post-installation maintenance options selected for installed devices This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved AVI-SPL LLC Proposal #: 407607-11 31 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 262 of 487 Buyer Authorized Signatory Title
DateBuyer Authorized Signatory Name
Buyer Authorized Signature
Buyer Acceptance
Buyer Legal Entity
Terms and Conditions
Billing and Payment Terms
This Proposal together with AVI-SPL’s General Terms and Conditions and the applicable Addendum(a) located here and incorporated herein by this reference (collectively the “Agreement”) constitutes the entire agreement between AVI-SPL LLC (“Seller”, “AVI-SPL”, “we”, “us”, “our”) and the buyer/customer identified in the Proposal (“Buyer”, “Customer”, “Client”, “you”, “your”) with respect to its subject matter and supersedes all prior and contemporaneous agreements, representations and understandings of the Parties, written or oral. By signing below, issuing a valid purchase order for the Services and/or Products specified herein or receiving the Products and/or Services specified herein, whichever occurs first, Buyer acknowledges it has read and agrees to the terms of this Agreement. This Agreement shall not be binding upon Seller until accepted by Buyer as set forth in this Agreement and the earlier of Seller’s confirmation in writing of Buyer’s order and Seller’s performance under the applicable Proposal. Any terms and conditions contained in Buyer’s purchase order or any other Buyer-provided documents related to this transaction shall have no effect and are hereby rejected. Notwithstanding anything herein to the contrary, if a master services agreement signed by both Parties is in effect covering the sale of the Services and/or Products that are the subject of this Proposal, the terms and conditions of said agreement shall prevail to the extent they conflict or are inconsistent with this Agreement.

Unless otherwise agreed in writing by Buyer and Seller in the Proposal, the total Proposal price, excluding the price for Stand-alone Services (as defined in this section), shall be billed as follows, subject to continuing credit approval: 50% down payment at time of order, 40% upon delivery at Seller; 10% upon project completion and Buyer sign-off or first beneficial use, whichever occurs first, payable net 30 from Buyer’s receipt of invoice. For purposes of this Agreement, “Stand- alone Services” means any Services not attached to an installation project. Billing and payment terms for Stand-alone Services are set forth in the applicable Service Addendum(a). Unless otherwise specified in the Proposal, Products are sold F.O.B. origin-Buyer to pay all shipping charges. If this Proposal covers Products or Services for more than one system, room, suite, or location, for purposes of payment in accordance with payment terms stated on the face hereof each room, suite, or location shall be treated as if the subject of a separate sale and payment made accordingly. Unless otherwise specified in the Proposal, all pricing and amounts are in US Dollars and all billing and payment shall be made in US Dollars.

Link to AVI-SPL Terms and Conditions:https://avispl.com/terms-of-use/ This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved AVI-SPL LLC Proposal #: 407607-11 32 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 263 of 487 Equipment List
Room Summary - Dispatch Floor System
Description QtyMfg Extended PriceModel Unit Price
**LAN TO OFE DEVICES IS EXCLUDED

COAX TO CABLE OR SAT TUNERS EXCLUDED

ALL OWNER RACK SOURCES TO BE INSTALLED AT

AVI-SPL SHOP

VIDEO WALL (ON SOUTH WALL)
1OFE OFE $0.00POWER AND BACKING STRUCTURE PROVIDED BY

CUSTOMER
$0.00
LCD VIDEO WALL (4x2 CONFIG)
LCD WALL PRICING EXPIRES 1/15/23
(2) 2x2 SIDE-BY-SIDE
8SAMSUNG SAMVH55RR $29,225.84LCD, 55" 1080P 700NIT 37LBS 1000:1 CONTRAST UTB 0.44MM 24/7
$3,653.23

LOOPOUT CABLES
8LIBERTY WIRE

AND CABLE
LIBEDPMM10F $92.96CABLE, 10' DISPLAYPORT MOLDED AWM RATED

INTERCONNECT
$11.62
2LIBERTY WIRE

AND CABLE
LIBHDPMM10F $30.00CABLE, 10' PREMIUM HDMI 18G 4K CERTIFIED

INTERCONNECT
$15.00
2GLOBAL CACHE GLOIP2SLP $261.12CONVERTER, GLOBAL CACHE iTACH IP2SL W/ PoE OPTION
$130.56
2LIBERTY WIRE

AND CABLE
LIBPC6ABS010BK $20.96CABLE, 10' LAN AND HD BASEDT SHIELDED CAT 6A PATCH - BLACK
$10.48
8CABLES TO GO CABC2G41467 $60.96CABLE, 6' 3.5MM MALE TO MALE $7.62

HDMI TO DP LOOP-IN
2STARTECH STAR128HDMIDISPLAYP
ORT
$222.221ft (30cm) HDMI to DisplayPort Adapter Cable,
Active 4K 60Hz
$111.11

MOUNTING
8PREMIER
MOUNTS
PRELMVS $3,204.48MOUNT, PRESS AND RELEASE POP OUT SLIM
MOUNT
$400.56

VIDEO WALL SPACER & MISC MOUNTING
1ALLOCATION ALLOCATION $555.56MOUNTING ACC $555.56

EXTENDERS TO VIDEO WALL
1RGB SPECTRUM RGBCATLINX2PLUSTX $500.00TRANSMITTER, Single-channel CAT-Linx 2 Plus CATx, 4K UHD
$500.00
1RGB SPECTRUM RGBCATLINX2PLUSRX $500.00RECEIVER, Single-channel CAT-Linx 2 Plus CATx, 4K UHD
$500.00
This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved AVI-SPL LLC Proposal #: 407607-11 33 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 264 of 487 Description QtyMfg Extended PriceModel Unit Price
1RGB SPECTRUM RGBCATLINX2PLUSTX $500.00TRANSMITTER, Single-channel CAT-Linx 2 Plus CATx, 4K UHD
$500.00
1RGB SPECTRUM RGBCATLINX2PLUSRX $500.00RECEIVER, Single-channel CAT-Linx 2 Plus CATx, 4K UHD
$500.00
5LIBERTY WIRE

AND CABLE
LIBHDPMM10F $75.00CABLE, 10' PREMIUM HDMI 18G 4K CERTIFIED

INTERCONNECT
$15.00
85" AUXILIARY DISPLAYS
24SAMSUNG SAMQM85RB $103,150.08LCD, 85" 4K/UHD 500NIT 107LB LED 4K:1 W/MAGIC INFO S6 24/7
$4,297.92
24BELKIN CABLE BELBE10600006R $369.12SURGE PROTECTOR, 6 OUTPUT CONNECTORS $15.38

MOUNTING
24PEERLESS
INDUSTRIES, INC.

PEEST680 $4,002.24MOUNT, SECURITY UNIVERSAL TILT FOR 61"-102"

FLAT PANELS -BLK
$166.76

HDMI EXTENDER SETS
24INTELIX INTDLHDE100 $8,021.52EXTENDER SET, 100M HDMI $334.23 48LIBERTY WIRE

AND CABLE
LIBHDPMM10F $720.00CABLE, 10' PREMIUM HDMI 18G 4K CERTIFIED

INTERCONNECT
$15.00
10MIDDLE ATLANTIC MIDU1 $372.401 SPACE (1 3/4") RACKSHELF $37.24 48LIBERTY WIRE

AND CABLE
LIBPC6ABS010BK $503.04CABLE, 10' LAN AND HD BASEDT SHIELDED CAT 6A PATCH - BLACK
$10.48

VIDEO PROCESSOR
1RGB SPECTRUM 150P43000Q000 $89,874.17ZIO W4080 chassis, Windows 10, 2x ZIO MD-4H- 4, 12x ZIO IP4K
$89,874.17
12RGB SPECTRUM RGBZIOBRKIP4K $1,174.92BRACKET, CABLE RETENTION FOR ZIO IP4K/IP4KE CARDS *QUOTE REQ
$97.91
72RGB SPECTRUM RGB5201223302 $1,199.52ADAPTER, MINI HDMI TO HDMI $16.66 2RGB SPECTRUM RGB92012370 $277.78BRACKET, CABLE RETENTION FOR GO MD-4H-4 CARD
$138.89
6RGB SPECTRUM RGBQPXBRK5DH $833.34CABLE RETENTION BRACKETS FOR QPX DIN-C &

QPX HIN-C CARDS
$138.89
16LIBERTY WIRE

AND CABLE
LIBPC6ABS010BK $167.68CABLE, 10' LAN AND HD BASEDT SHIELDED CAT 6A PATCH - BLACK
$10.48
This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved AVI-SPL LLC Proposal #: 407607-11 34 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 265 of 487 Description QtyMfg Extended PriceModel Unit Price

RACK SOURCES
1OFE OFE $0.00POLICE SURVEILANCE W/ QUAD HDMI OUTPUT $0.00 1OFE OFE $0.00POLICE BOOKING W/QUAD HDMI OUTPUT $0.00
1OFE OFE $0.00FLOCK CAMS - QUAD HDMI OUTRPUT $0.00
1OFE OFE $0.00TEEN CTR CAMS - QUAD HDMI OUTPUT $0.00
1OFE OFE $0.00SENIOR CTR CAMS - QUAD HDMI OUTPUT $0.00
1OFE OFE $0.00WATER DPT CAMS - QUAD HDMI OUTPUT $0.00
1OFE OFE $0.00TRAFFIC CAMS - QUAD HDMI OUTPUT $0.00
1OFE OFE $0.00DISPATCH MAP - QUAD HDMI OUTPUT $0.00
1OFE OFE $0.00WEATHER - QUAD HDMI OUTPUT $0.00
6OFE OFE $0.00CATV TUNERS W/ (1) HDMI OUTPUT $0.00
1GLOBAL CACHE GLOIP2IRP $130.56CONVERTER, GLOBAL CACHE iTACH TCP/IP TO IR W/POE
$130.56
1GLOBAL CACHE GLOIP2IRP $130.56CONVERTER, GLOBAL CACHE iTACH TCP/IP TO IR W/POE
$130.56
1MIDDLE ATLANTIC MIDVRS $153.50RACK, VERTICAL SYSTEM, UP TO 7

CABLE/SATELLITE B
$153.50
1MIDDLE ATLANTIC MIDPD815SCPBSH $140.00POWER STRIP, SLIM 8 OUTLET 15A W/9' CORD - SHELF
$140.00
55LIBERTY WIRE

AND CABLE
LIBHDPMM10F $825.00CABLE, 10' PREMIUM HDMI 18G 4K CERTIFIED

INTERCONNECT
$15.00
12MIDDLE ATLANTIC MIDRC2 $720.002 SPACE (3 1/2") CLAMPING RACKSHELF $60.00

XTENDPOINT SYSTEM

ALL OPERATOR SOURCES ARE IN RACK

OPERATOR STATION MONITORS INSTALLED BY
OTHERS
OPERATOR#1 - SUPERVISOR
1OFE OFE $0.00CAD PC - QUAD DP OUTPUTS $0.00
1RGB SPECTRUM XP 104 TX $3,013.50XtendPoint 4-Port Transmitter unit with 1 DisplayPort 1.2,
$3,013.50
1OFE OFE $0.00911 PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00RADIO PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00ADMIN/WEB RSRC PC WITH (2) DP OUTPUTS $0.00 1RGB SPECTRUM RGBXP104RX $3,013.50RECEIVER, 4-PORT XTENDPOINT $3,013.50 This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved AVI-SPL LLC Proposal #: 407607-11 35 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 266 of 487 Description QtyMfg Extended PriceModel Unit Price
2OFE OFE $0.00OFE DISPLAYS ON DESK, WITH DISPLAYPORT
INPUTS
$0.00
ADDITIONAL AUDIO (AES67)
1AUDINATE AUDADPDAOAU0X2 $187.78ADAPTER, DANTE AVIO 0x2 ANALOG OUTPUT $187.78 1YAMAHA YAMMS1014 $120.40SPEAKER, COMPACT POWERED MONITOR $120.40 1RADIO DESIGN
LABS
RDLEZMX4L $174.41MIXER, 4X1 STEREO LINE-LEVEL AUDIO $174.41 OPERATOR#2 - SUPERVISOR
1OFE OFE $0.00CAD PC - QUAD DP OUTPUTS $0.00
1RGB SPECTRUM XP 104 TX $3,013.50XtendPoint 4-Port Transmitter unit with 1 DisplayPort 1.2,
$3,013.50
1OFE OFE $0.00911 PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00RADIO PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00ADMIN/WEB RSRC PC WITH (2) DP OUTPUTS $0.00 2OFE OFE $0.00OFE DISPLAYS ON DESK, WITH DISPLAYPORT
INPUTS
$0.00
1RGB SPECTRUM RGBXP104RX $3,013.50RECEIVER, 4-PORT XTENDPOINT $3,013.50 ADDITIONAL AUDIO (AES67)
1AUDINATE AUDADPDAOAU0X2 $187.78ADAPTER, DANTE AVIO 0x2 ANALOG OUTPUT $187.78 1YAMAHA YAMMS1014 $120.40SPEAKER, COMPACT POWERED MONITOR $120.40 1RADIO DESIGN
LABS
RDLEZMX4L $174.41MIXER, 4X1 STEREO LINE-LEVEL AUDIO $174.41 OPERATOR#3
1OFE OFE $0.00CAD PC - QUAD DP OUTPUTS $0.00
1RGB SPECTRUM XP 104 TX $3,013.50XtendPoint 4-Port Transmitter unit with 1 DisplayPort 1.2,
$3,013.50
1OFE OFE $0.00911 PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00RADIO PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00ADMIN/WEB RSRC PC WITH (2) DP OUTPUTS $0.00 2OFE OFE $0.00OFE DISPLAYS ON DESK, WITH DISPLAYPORT
INPUTS
$0.00
1RGB SPECTRUM RGBXP104RX $3,013.50RECEIVER, 4-PORT XTENDPOINT $3,013.50 AUDIO (AES67)
1AUDINATE AUDADPDAOAU0X2 $187.78ADAPTER, DANTE AVIO 0x2 ANALOG OUTPUT $187.78 1YAMAHA YAMMS1014 $120.40SPEAKER, COMPACT POWERED MONITOR $120.40 1RADIO DESIGN
LABS
RDLEZMX4L $174.41MIXER, 4X1 STEREO LINE-LEVEL AUDIO $174.41 This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved AVI-SPL LLC Proposal #: 407607-11 36 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 267 of 487 Description QtyMfg Extended PriceModel Unit Price
OPERATOR#4
1OFE OFE $0.00CAD PC - QUAD DP OUTPUTS $0.00
1RGB SPECTRUM XP 104 TX $3,013.50XtendPoint 4-Port Transmitter unit with 1 DisplayPort 1.2,
$3,013.50
1OFE OFE $0.00911 PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00RADIO PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00ADMIN/WEB RSRC PC WITH (2) DP OUTPUTS $0.00 2OFE OFE $0.00OFE DISPLAYS ON DESK, WITH DISPLAYPORT
INPUTS
$0.00
1RGB SPECTRUM RGBXP104RX $3,013.50RECEIVER, 4-PORT XTENDPOINT $3,013.50 AUDIO (AES67)
1AUDINATE AUDADPDAOAU0X2 $187.78ADAPTER, DANTE AVIO 0x2 ANALOG OUTPUT $187.78 1YAMAHA YAMMS1014 $120.40SPEAKER, COMPACT POWERED MONITOR $120.40 1RADIO DESIGN
LABS
RDLEZMX4L $174.41MIXER, 4X1 STEREO LINE-LEVEL AUDIO $174.41 OPERATOR#5
1OFE OFE $0.00CAD PC - QUAD DP OUTPUTS $0.00
1RGB SPECTRUM XP 104 TX $3,013.50XtendPoint 4-Port Transmitter unit with 1 DisplayPort 1.2,
$3,013.50
1OFE OFE $0.00911 PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00RADIO PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00ADMIN/WEB RSRC PC WITH (2) DP OUTPUTS $0.00 2OFE OFE $0.00OFE DISPLAYS ON DESK, WITH DISPLAYPORT
INPUTS
$0.00
1RGB SPECTRUM RGBXP104RX $3,013.50RECEIVER, 4-PORT XTENDPOINT $3,013.50 AUDIO (AES67)
1AUDINATE AUDADPDAOAU0X2 $187.78ADAPTER, DANTE AVIO 0x2 ANALOG OUTPUT $187.78 1YAMAHA YAMMS1014 $120.40SPEAKER, COMPACT POWERED MONITOR $120.40 1RADIO DESIGN
LABS
RDLEZMX4L $174.41MIXER, 4X1 STEREO LINE-LEVEL AUDIO $174.41 OPERATOR#6
1OFE OFE $0.00CAD PC - QUAD DP OUTPUTS $0.00
1RGB SPECTRUM XP 104 TX $3,013.50XtendPoint 4-Port Transmitter unit with 1 DisplayPort 1.2,
$3,013.50
1OFE OFE $0.00911 PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00RADIO PC WITH (1) DP OUTPUT $0.00
This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved AVI-SPL LLC Proposal #: 407607-11 37 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 268 of 487 Description QtyMfg Extended PriceModel Unit Price
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00ADMIN/WEB RSRC PC WITH (2) DP OUTPUTS $0.00 2OFE OFE $0.00OFE DISPLAYS ON DESK, WITH DISPLAYPORT
INPUTS
$0.00
1RGB SPECTRUM RGBXP104RX $3,013.50RECEIVER, 4-PORT XTENDPOINT $3,013.50 AUDIO (AES67)
1AUDINATE AUDADPDAOAU0X2 $187.78ADAPTER, DANTE AVIO 0x2 ANALOG OUTPUT $187.78 1YAMAHA YAMMS1014 $120.40SPEAKER, COMPACT POWERED MONITOR $120.40 1RADIO DESIGN
LABS
RDLEZMX4L $174.41MIXER, 4X1 STEREO LINE-LEVEL AUDIO $174.41 OPERATOR#7
1OFE OFE $0.00CAD PC - QUAD DP OUTPUTS $0.00
1RGB SPECTRUM XP 104 TX $3,013.50XtendPoint 4-Port Transmitter unit with 1 DisplayPort 1.2,
$3,013.50
1OFE OFE $0.00911 PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00RADIO PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00ADMIN/WEB RSRC PC WITH (2) DP OUTPUTS $0.00 2OFE OFE $0.00OFE DISPLAYS ON DESK, WITH DISPLAYPORT
INPUTS
$0.00
1RGB SPECTRUM RGBXP104RX $3,013.50RECEIVER, 4-PORT XTENDPOINT $3,013.50 AUDIO (AES67)
1AUDINATE AUDADPDAOAU0X2 $187.78ADAPTER, DANTE AVIO 0x2 ANALOG OUTPUT $187.78 1YAMAHA YAMMS1014 $120.40SPEAKER, COMPACT POWERED MONITOR $120.40 1RADIO DESIGN
LABS
RDLEZMX4L $174.41MIXER, 4X1 STEREO LINE-LEVEL AUDIO $174.41 OPERATOR#8
1OFE OFE $0.00CAD PC - QUAD DP OUTPUTS $0.00
1RGB SPECTRUM XP 104 TX $3,013.50XtendPoint 4-Port Transmitter unit with 1 DisplayPort 1.2,
$3,013.50
1OFE OFE $0.00911 PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00RADIO PC WITH (1) DP OUTPUT $0.00
1RGB SPECTRUM RGBXP102TX $2,384.67TRANSMITTER, 2-PORT XTENDPOINT $2,384.67 1OFE OFE $0.00ADMIN/WEB RSRC PC WITH (2) DP OUTPUTS $0.00 2OFE $0.00OFE DISPLAYS ON DESK, WITH DISPLAYPORT
INPUTS
$0.00
1RGB SPECTRUM RGBXP104RX $3,013.50RECEIVER, 4-PORT XTENDPOINT $3,013.50 AUDIO (AES67)
1AUDINATE AUDADPDAOAU0X2 $187.78ADAPTER, DANTE AVIO 0x2 ANALOG OUTPUT $187.78 This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved AVI-SPL LLC Proposal #: 407607-11 38 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 269 of 487 Description QtyMfg Extended PriceModel Unit Price
1YAMAHA YAMMS1014 $120.40SPEAKER, COMPACT POWERED MONITOR $120.40 1RADIO DESIGN
LABS
RDLEZMX4L $174.41MIXER, 4X1 STEREO LINE-LEVEL AUDIO $174.41

ALL OPERATOR MISC
70CABLES TO GO CAB54403 $1,736.00CABLE, 15' DISPLAYPORT MALE TO MALE, BLACK $24.80 20CABLES TO GO CAB54403 $496.00CABLE, 15' DISPLAYPORT MALE TO MALE, BLACK $24.80 36CABLES TO GO CAB28103 $167.76CABLE, 3M USB TYPE A MALE TO MALE $4.66 40CABLES TO GO CAB00868 $321.60CABLE, 10' CAT6 SNAGLESS STP - YELLOW $8.04 32MIDDLE ATLANTIC MIDRC2 $1,920.002 SPACE (3 1/2") CLAMPING RACKSHELF $60.00 16RGB SPECTRUM RGBXPRAK $5,511.20TRAY, 1U RACKMOUNT, FOR UP TO 2 HORIZONTAL

XTENDPOINT UNITS
$344.45
1MIDDLE ATLANTIC MIDGANG10 $22.24HARDWARE, RACK GANGING FOR 10 RACKS $22.24 22CABLES TO GO CAB54402 $464.20CABLE, 10' DISPLAYPORT MALE TO MALE

W/LATCHES
$21.10
10CABLES TO GO CAB52107 $30.10CABLE, 2M USB EXTENDER 4PIN TYPE A MALE TO

FEMALE (BLACK)
$3.01
8TRIPPLITE TRI6NX6 $242.72RELOCATEABLE POWER TAPS 6 OUTLET 6' $30.34 16CABLES TO GO CAB40615 $176.00CABLE, 12' VELOCITY 3.5 M STEREO TO 2 RCA M ST
$11.00
16MONOPRICE mon4778 $266.5610ft Premier Series XLR Male to RCA Male Cable, 16AWG (Gold
$16.66
8RADIO DESIGN
LABS
RDLEZUCB2 $145.28MOUNT, UNDER COUNTER BRACKET PAIR FOR

ALL EZ PRODUCT WIDTHS
$18.16

RACK AUDIO
12ATLAS/SOUNDOLI
ER
ATLAS2RCA2MPHX $316.08CABLE, 2M MALE RCA TO PHOENIX $26.34 INGEST CATV#1-2
INGEST CATV#3-4
INGEST CATV#5-6

FUTURE AUDIO INGEST

CONTROL/DSP
1QSC QSCCORE110FV2 $2,777.78SYSTEM, UNIFIED SERIES CORE W/ 24 LOCAL I/O CHANNELS, 1RU
$2,777.78
This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved AVI-SPL LLC Proposal #: 407607-11 39 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 270 of 487 Description QtyMfg Extended PriceModel Unit Price
1QSC QSCSLMST110P $462.78SOFTWARE LICENSE, Q-SYS CORE 110 MS TEAMS $462.78 TOUCH PANELS @ (2) SUPERVISOR STATIONS
1QSC QSCTSC101G3 $2,111.11CONTROLER, 10.1" TOUCH PANEL FOR IN-WALL

MOUNT, BLACK
$2,111.11
1QSC QSCTSC710TG3 $303.33TABLE TOP MOUNTING ACCESSORY FOR TSC-70- G3 / TSC-101W-G3
$303.33
1QSC QSCTSC101G3 $2,111.11CONTROLER, 10.1" TOUCH PANEL FOR IN-WALL

MOUNT, BLACK
$2,111.11
1QSC QSCTSC710TG3 $303.33TABLE TOP MOUNTING ACCESSORY FOR TSC-70- G3 / TSC-101W-G3
$303.33
2LIBERTY WIRE

AND CABLE
LIBPC6ABS010BK $20.96CABLE, 10' LAN AND HD BASEDT SHIELDED CAT 6A PATCH - BLACK
$10.48

RACK (ESTIMATED, UNKNOWN OFE PC)
3MIDDLE ATLANTIC MIDMRK4436LRD $3,703.50RACK, 44 SPACE 36" DEEP LESS REAR DOOR $1,234.50 3MIDDLE ATLANTIC MIDPHCM23 $93.00CABLE MANAGER, 2 SPACE PLASTIC, 3" D $31.00 3MIDDLE ATLANTIC MIDUP1P $297.00PANEL, UTILITY - 1 SPACE (1 3/4") 10 PACK $99.00 6MIDDLE ATLANTIC MIDLACE44OWP $1,251.0077" H, 4 3/4" W, CABLE LACER STRIP W/CABLE TIE P
$208.50
3MIDDLE ATLANTIC MIDHHCM2 $147.00CABLE MANAGER, 2 SPACE (3 1/2") HINGED

HORIZONTA
$49.00
2MIDDLE ATLANTIC MIDSPN4436 $1,290.00PANEL, SIDE FOR MRK 4436 $645.00 6MIDDLE ATLANTIC MIDPD920R $1,230.00SURGE PROTECTOR, 9 OUTLET SINGLE 20AMP

CIRCUIT
$205.00
3MIDDLE ATLANTIC MIDMRKZ4 $125.22BRACKET, SEISMIC FLOOR ANCHOR $41.74 3TRIPPLITE TRIN254048SH6A $1,616.67PATCH PANEL, 1U 48-PORT CAT6/5 SHIELDED FEEDTHROUGH RJ45
$538.89
5MIDDLE ATLANTIC MIDBR1 $220.001 SPACE (1 3/4") BRUSH GROMMET PANEL $44.00 6MIDDLE ATLANTIC MIDPD2420SCNS $900.00POWER STRIP, 24 OUTLET $150.00 OTHER
2ALLOCATION ALLOCATION $2,222.22BULK CABLE $1,111.11

NETWORK
1NETGEAR NETXSM4216F100NAS $855.56SWITCH, M4250 16XF AV $855.56 1NETGEAR NETGSM4230PX100NAS $1,234.44SWITCH, M4250 26G4XF POE PLUS MNGD SW $1,234.44 1NETGEAR NETGSM4248PX100NAS $1,988.89SWITCH, M2450 40G8XF POE PLUS MNGD SW $1,988.89 This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved AVI-SPL LLC Proposal #: 407607-11 40 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 271 of 487 Room Support and Maintenance
Device Maintenance
Elite Maintenance Services - Room; 12-months $21,556.02 Description QtyMfg Extended PriceModel Unit Price
1NETGEAR NETGSM4248PX100NAS $1,988.89SWITCH, M2450 40G8XF POE PLUS MNGD SW $1,988.89 12NETGEAR NETAXC76110000S $420.00CABLE, 1M SFP+ DIRECT ATTACH PASSIVE $35.00 $378,235.50Subtotal
Description Months QtyMfg Extended PriceModel Unit Price 0 1RGB SPECTRUM RGBWARZIO3 $13,421.11WARRANTY, 2-YR EXT HDWR (COST WILL VARY/% OF TOTAL GOODS)
$13,421.11
24 1RGB SPECTRUM RGBMSZIO3 $1,541.40SERVICE, 2YR+ SOFTWARE

MAINTENANCE AGREEMENT(QUOTE

REQUIRED)
$1,541.40
48 40RGB SPECTRUM RGBWARXP3 $15,817.20WARRANTY, XTENDPOINT ALL MODELS YRS 2-3 (QUOTE REQUIRED)
$395.43
$30,779.71Subtotal
This Entire Document and all information (including drawings, specifications and designs) presented by AVI-SPL LLC are the property of AVI-SPL LLC or its affiliate. Proprietary information provided to potential customers, clients or agents is for the sole purpose of demonstrating solutions delivery capabilities and shall be held in confidence. These Materials may not be copied, distributed or disclosed in any way without the sole written permission of an authorized representative of AVI-SPL. © Copyright AVI-SPL LLC. All Rights Reserved AVI-SPL LLC Proposal #: 407607-11 41 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 272 of 487 AVI-SPL LLC Proposal #: 407607-11 42 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 273 of 487 AVI-SPL LLC Proposal #: 407607-11 43 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 274 of 487 Addendum to General Terms and Conditions Global Chip Shortage Due to global semiconductor chip shortages, Seller is experiencing longer than normal lead times on equipment. As a result, Seller cannot guarantee lead times on equipment and will not be liable for any delays in equipment delivery to the extent caused by such shortages. However, Seller is working with its global suppliers on a daily basis to understand the impact of this chip shortage on delivery timelines and will use reasonable efforts to keep Buyer apprised of anticipated delivery timelines and delays. Should Buyer elect to purchase equipment immediately upon placement of order to mitigate delays, Seller will immediately bill Buyer upon placement of such order and Buyer shall pay for such equipment within the payment terms (e.g. net 30) specified herein, regardless of any other agreed upon billing terms or billing terms specified herein. AVI-SPL will store such equipment in its warehouse until delivery to Buyer. Warranty on such equipment shall commence upon delivery of the equipment to AVI- agreed upon warranty terms or warranty terms specified herein.

AVI-SPL LLC Proposal #: 407607-11 44 | P a g e

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 275 of 487 IND-PSA rev20220901
Addendum 1 - Insurance
Page | 1
ADDENDUM 1

INSURANCE
(A)INSURANCE REQUIREMENTS. Consultant shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance:

1. MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance.

2. MINIMUM LIMITS OF INSURANCE.

GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not be accepted.

AUTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

WORKERS COMPENSATION INSURANCE. Consultant
$1,000,000 per accident or disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers.

UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 276 of 487 IND-PSA rev20220901
Addendum 1 - Insurance
Page | 2
coverages set forth above, including commercial general liability, automobile liability, and

A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
Pay on behalf of wording as opposed to reimbursement;
Concurrency of effective dates with primary policies;

Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(B) OTHER PROVISIONS. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City. (C) OTHER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.

2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Consultant he
indemnification provisions and requirements of this Agreement.

4. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 277 of 487 IND-PSA rev20220901
Addendum 1 - Insurance
Page | 3
endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City -insurance shall be called upon to protect
it as a named insured.

5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 278 of 487 IND-PSA rev20220901
Addendum 2 Federal Funds
Page | 1
ADDENDUM 2"

FEDERAL FUNDS

AGENDA ITEM #10.9
Professional services agreement with AVI-SPI, LLC for audio visual syste... Page 279 of 487 City of Indio
City Council
February 15, 2023

STAFF REPORT

To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Ian Cozens, Director of Information Technology Subject: Purchase Network Equipment in the Amount of $190,449 from CDWG for the new Public Safety Campus

RECOMMENDATION:

Approve the purchase of network equipment in the amount of $190,449 from CDWG

SUMMARY:

As the construction of the new Public Safety Campus continues to move forward, the City needs to order the network equipment for the new buildings. Staff worked with Cisco on the design of the Public Safety Campus network and have selected the requested ne twork switches based off that design. A request for quotes for the network switches was sent to CDWG, SHI, and ConvergeOne with CDWG coming in as the low bid.

BACKGROUND INFORMATION:

In April of 2022, the City Council awarded the construction contract for the new Public Safety Campus to Tilden-Coil. In June of 2022, the City of Indio broke ground on the new Public Safety Campus with an expected completion in the spring of 2024. In September of 2022, IT staff started working on the design of the network for the new campus. In October of 2022, staff attended the Municipal Information Systems Association of California Annual Conference and had initial meetings with various network vendors on the project. In October and November of 2022, staff met with the va rious vendors to go in-depth over the design and their technologies. After the meetings, staff selected Cisco as the preferred network design. Request for quotes were sent to CDWG, SHI, and ConvergeOne with CDWG coming in as the low bid.

FINANCIAL SUMMARY:

Current FY Financial
Impact:
$190,449 In current year budget: Yes
Current FY General
Fund Impact:
0 Budget adjustment: No
Next FY Financial
Impact:
0 Strategic Objective: Public Safety
Source of funds: IT ISF Fund-Org-Object
Reference:
602-555011

ATTACHMENTS:

AGENDA ITEM #10.10
Purchase Network Equipment in the Amount of $190,449 from CDWG for the n... Page 280 of 487 CDWG_Revised_Quote_9300L

APPROVAL(S):

Ian Cozens, Director of Information Technology Approved - 03 Feb 2023 Steven Graham, City Attorney Pending
Lauren Sanchez, Assistant City Attorney Pending

AGENDA ITEM #10.10
Purchase Network Equipment in the Amount of $190,449 from CDWG for the n... Page 281 of 487 Quote Prepared for Ian Cozen Remittance Address
City of Indio 3333562 CDW•G
4739694496 Account Payable
N/A 75 Remittance Dr.
100 Civic Center Mall Suite 1515
Indio, CA 92201-4448 Chicago, IL 60661
Lead Time: 203 Days
11/15/2022
Danny Rubinstein
(703) 262-8070
# MFR Part # Description Qty
Estimated
Lead Times
(Days)
Unit Item Price Extended Item Price

1.0 C9500-12Q-A Catalyst 9500 12-port 40G switch, Advantage 2 84 $ 13,315.66 $ 26,631.32

1.1 NETWORK-PNP-LIC Network Plug-n-Play Connect for zero-touch device deployment 2 3 $ - $ -

1.2 PI-LFAS-T Prime Infrastructure Lifecycle & Assurance Term - Smart Lic 6 14 $ - $ -

1.2.0.1 PI-LFAS-AP-T-5Y PI Dev Lic for Lifecycle & Assurance Term 5Y 6 N/A $ - $ -

1.3 PWR-C4-950WAC-R 950W AC Config 4 Power Supply front to back cooling 2 14 $ - $ -

1.4 S9500UK9-176 Cisco Catalyst 9500 XE 17.6 UNIVERSAL 2 14 $ 4,368.89 $ 8,737.78

1.5 C9500-NW-A C9500 Network Stack, Advantage 2 14 $ - $ -

1.6 PWR-C4-950WAC-R/2 950W AC Config 4 Power Supply front to back cooling 2 14 $ - $ -

1.7 CAB-TA-NA North America AC Type A Power Cable 2 14 $ - $ -

1.8 C9500-DNA-12Q-A C9500 DNA Advantage, Term licenses 2 14 $ 1,162.99 $ 2,325.98

1.8.0.1 C9500-DNA-L-A-5Y DNA Advantage 5 Year License 4 N/A $ - $ -

2.0 C9300L-48UXG-2Q-A Catalyst 9300L 48p, 12mGig, Network Advantage ,2x40G Uplink 12 203 $ 7,742.17 $ 88,107.69

2.1 C9300L-NW-A-48 C9300L Network Advantage, 48-port license 12 14 $ - $ -

2.2 PWR-C1-BLANK Config 1 Power Supply Blank 12 14 $ - $ -

2.3 TE-C9K-SW TE agent for IOSXE on C9K 12 21 $ - $ -

2.4 FAN-T2 Cisco Type 2 Fan Module 36 14 $ - $ -

2.5 S9300LUK9-176 Cisco Catalyst 9300L XE 17.6 UNIVERSAL 12 14 $ - $ -

2.6 PWR-C1-1100WAC-P 1100W AC 80+ platinum Config 1 Power Supply 12 154 $ - $ -

2.7 C9300L-SPS-NONE No Secondary Power Supply Selected 12 14 $ - $ -

2.8 CAB-TA-NA North America AC Type A Power Cable 12 14 $ - $ -

2.9 C9300L-SSD-NONE No SSD Card Selected 12 14 $ - $ -

2.10 C9300L-DNA-A-48 C9300L Cisco DNA Advantage, 48-port license 12 14 $ - $ -

2.10.0.1 C9300L-DNA-A-48-5Y C9300L Cisco DNA Advantage, 48-port, 5 Year Term license 12 N/A $ 2,319.82 $ 39,686.12

2.11 TE-EMBEDDED-T Cisco ThousandEyes Enterprise Agent IBN Embedded 12 14 $ - $ -

2.11.0.1 TE-EMBEDDED-T-5Y ThousandEyes - Enterprise Agents 12 N/A $ - $ -

2.12 PI-LFAS-T Prime Infrastructure Lifecycle & Assurance Term - Smart Lic 12 14 $ - $ -

2.12.0.1 PI-LFAS-AP-T-5Y PI Dev Lic for Lifecycle & Assurance Term 5Y 12 N/A $ - $ -

2.13 D-DNAS-EXT-S-T Cisco DNA Spaces Extend Term License for Catalyst Switches 12 21 $ - $ -

2.13.0.1 D-DNAS-EXT-S-5Y Cisco DNA Spaces Extend for Catalyst Switching - 5Year 12 N/A $ - $ -

2.14 C9300L-STACK-KIT Cisco Catalyst 9300L Stacking Kit 12 14 $ 803.01 $ 9,636.12

2.15 C9300L-STACK Catalyst 9300L Stack Module 24 14 $ - $ -

2.16 STACK-T3-50CM 50CM Type 3 Stacking Cable for C9300L 12 14 $ - $ -

2.17 NETWORK-PNP-LIC Network Plug-n-Play Connect for zero-touch device deployment 12 3 $ - $ - Shipping -$
-$
Total 175,125.01$
Phone:

Account Manager:

Date:

CDW•G • 230 N. Milwaukee Ave. • Vernon Hills, IL 60061
Contract:

Department or Agency:

Quote #:

Shipping Address:

AGENDA ITEM #10.10
Purchase Network Equipment in the Amount of $190,449 from CDWG for the n... Page 282 of 487 City of Indio
City Council
February 15, 2023

STAFF REPORT

To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Scott Trujillo, Deputy City Manager
Subject: Award contract to artist, Peter Hazel, in total amount of $125,000 for Indio Second Entry Gateway Project; Award contract to artists Ivan Montoya and Joey Salamon, in the total amount of $65,000 for Jackson Bridge Mural; Award contract to artist, Jessica Macias, in total amount of $30,000 for Fred Warring Bridge Mural; and authorize the City Manager and City Attorney to negotiate and finalize the terms of the three (3) Agreements between the City and the Artists.

RECOMMENDATION:

Award contract to artist, Peter Hazel, in total amount of $125,000 for the commissioned artwork Indio Second Entry Gateway Project, titled Desert Tortoise; Award contract to artists Ivan Montoya and Joey Salamon, in the total amount of $65,000 for commissioned Indio Mural #13 (Jackson Bridge); Award contract to artist, Jessica Macias, in total amount of $30,000 for the commissioned Indio Mural # 14/Fred Warring Bridge Mural, titled Sunup SunDown; and authorize the City Manager and City Attorney to negotiate and finalize the terms of the three (3) Agreements between the City and the Artists.

SUMMARY:

As part of City’s Public Arts Work Plan, adopted on April 6, 2022, the Public Arts Commission and City Council approved these three projects (amongst others): Indio Second Entry Gateway Project (Jackson/Kenner), Indio Mural # 13 (Jackson Bridge), and Indio Mural # 14 (Fred Waring Bridge).

Requests for Proposals (RFPs) were disseminated for all three projects and interviews were subsequently completed; and as a result the Public Arts Commission is recommending approval as presented in this staff report.

BACKGROUND INFORMATION:

As part of City’s Public Arts Work Plan, adopted on April 6, 2022, the Public Arts Commission and City Council, among other projects, approved Indio Second Entry Gateway Project, Indio Mural # 13 (Jackson Bridge), and Indio Mural # 14 (Fred Waring Bridge).

1. Second Entry Gateway is a sculpture project with the total budget of $125,000. On August 11, 2022, the Public Arts Program of the City of Indio released a Request For Proposal (RFP) seeking artist proposals for a sculptural form o r a combination of elements (existing or conceptual) that would create a statement viewed and enjoyed by the residents and visitors to the City. The selected project location is the grass area located at northwest side of Jackson Street and Kenner Avenue, east of Andrew Jackson Elementary School. The RFP deadline AGENDA ITEM #10.11
Award contract to artist, Peter Hazel, in total amount of $125,000 for I... Page 283 of 487 was September 26, 2022 and the City received ten (10) proposals. On November 22, 2023, Public Arts Commission at its Special Meeting, selected artist Peter Hazel and his artwork titled Desert Tortoise (Attachment 1).

2. Indio Mural # 13 (Jackson Bridge) is a mural project with the revised total budget of $65,000.

On November 10, 2022, the Public Arts Program of the City of Indio released a Request For Proposal (RFP) seeking artists, as individuals or teams, to submit proposals for design and implementation of a mural project for Jackson Bridge to paint three (3) walls and all four sides of each 12 columns. Artists were encouraged to use elements of local history in their design.

In addition, the d esign included an east design and west design that are coherent and in harmony but no the alike. The RFP deadlines was December 12, 2022 and the City received eight (8) proposals. On January 10, 2023, Public Arts Commission at its Special Meeting, selected team of artists Ivan Montoya and Joey Salamon and their mural design (Attachment 2).

3. Indio Mural # 14 (Fred Waring Mural) is another mural project with total budget of $30,000. On September 16, 2022, the City's Public Arts Program released a Request F or Proposal (RFP) seeking artist or team of artists for proposals to paint a mural with transportation theme on the Bridge’s north and south walls, facing Fred Waring Street. The deadline for this RFP was October 24, 2022 and the City received three (3) proposals. On November 22, 2023, the Public Arts Commission (at its Special Meeting) selected local artist, Jessica Macias, and her mural design titled Sunup SunDown (Attachment 3).

Staff requesting that the City Council approve the above noted budgets f or each project, make a determination that these projects have no potential to cause a significant effect on the environment and are therefore exempt from further review under the California Environmental Quality Act, section 15061(b)(3), and authorize the City Manager and City Attorney to negotiate and finalize the terms of any agreement between the City and artists for all three (3) projects.

FINANCIAL SUMMARY:

Current FY Financial
Impact:
$220,000 In current year budget: Yes
Current FY General
Fund Impact:

None Budget adjustment: No
Next FY Financial
Impact:

None Strategic Objective: Community
Beautification
Source of funds: Public Arts Fund Fund-Org-Object
Reference:
203521064

Additional Financial Details:

The total budget is for these three (3) projects is $220,000. The budget for Indio Second Entry Gateway Project is $125,000, the total budget for Indio Mural # 13 (Jackson Bridge) is $65,000 and the total budget for Indio Mural # 14 (Fred Waring Bridge) is $30,000.

ALTERNATIVES:

Not approve one or more the three (3) contracts.

AGENDA ITEM #10.11
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Attachment 1 - Peter Hazel Artwork and Budget
Attachment 2 - Ivan Montoya and Joey Salamon Mural Design and Budget Attachment 3- Jessica Macias Mural Desing and Budget

APPROVAL(S):

Scott Trujillo, Deputy City Manager Approved - 06 Feb 2023 Steven Graham, City Attorney Approved - 06 Feb 2023
Bryan H. Montgomery, City Manager Approved - 07 Feb 2023

AGENDA ITEM #10.11
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Peter Hazel Artwork and Budget

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Peter Hazel ~ Desert Tortoise

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Ukrainian Sunflowers 2022Wanna Play? 2021 Dancing Monarchs 2022

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➔ Tile Mosaic
➔ 20ft long
➔ Interactive
➔ Lit at night
➔ Lasts 100
years
➔ 5 year
warranty

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Niloticus 2022
Tulip 2016

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Budget
Design: 500
Engineering: 2500.00
Steel: 10,000.00
Concrete: 16,000.00
Clay and tile materials: 10,000.00
Glaze and grout: 6,000.00
Labor: 40,000.00
Insurance: 1000.00
Travel and installation estimation- 9,000.00
Artist Fee: 30,000.00
________________________________________________________ Total 125,000
Timeline
Jan 2023 - Begin Fabrication
June 2023 - Install at site

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Ivan Montoya and Joey Salamon Mural Design and Budget

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www.joeysalamon.art / IG: @joeysalamon www.ivanmontoya.art / IG: @imontoya_ Ivan Montoya
Indio’s Mural
#13 Project
Request for Proposal (RFP)
Ivan (left) & Joey (right),
Joshua Tree N.P., 2022

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Design concept
Front columns (with sides)

AGENDA ITEM #10.11
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Design concept
Back columns (with sides)
Back columns (with sides)
(Larger format on last page)

AGENDA ITEM #10.11
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Design concept

AGENDA ITEM #10.11
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Design concept
East / Sunrise West / Sunset

AGENDA ITEM #10.11
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2022
- “Bright Walls Mural Festival” (Jackson, MI)
- DO:BETTER headquarters (Ann Arbor, MI)
- Blackbook Bar (Palm Springs, CA)
- City of Marquette, MI, one collaborative exterior street mural with artist Ivan Montoya (Marquette, MI)
- Detroit Hispanic Development Corporation (Detroit, MI) - City of Ferndale / Jars Cannabis (Ferndale, MI)
2021
- City of Sarasota, FL / Project Pride SRQ (Sarasota, FL) - Ann Arbor Art Center (Ann Arbor, MI)
- Rainbow Bridge Community (Cornville, AZ)
- The Mall at University Town Center (Sarasota, FL)
- City of Midland, MI, two collaborative exterior murals with artist Cam DeCaussin (Midland, MI)
- Iron Fish Distillery / Up North Pride (Thompsonville, MI) - Grand Rapids Public Library (Grand Rapids, MI)
- Detroit75 Kitchen (Detroit, MI)
- Breakaway Music Festival (Grand Rapids, MI)

2020
- City of Chandler, one collaborative exterior mural with artist Cam DeCaussin (Chandler, AZ)
- Origins Laboratory Inc. (Denver, CO)
- Bobcat Bonnie’s Partridge Creek (Clinton Township, MI) - Arbor Brewing (Plymouth, MI)
- City of Detroit / Brilliant Detroit (Detroit, MI)
2019
- City of Grand Rapids / Downtown Grand Rapids Inc.
(Grand Rapids, MI)
- “Murals in the Market” mural festival (Detroit, MI)
- Andover Management (Royal Oak, MI)
- Bobcat Bonnie’s Ferndale (Ferndale, MI)
- Detroit Masonic Temple (Detroit, MI)
- The Studio, one interior mural (Grosse Isle, MI)
2018
- LBI Limited (Pontiac, MI)
- Vans Halfpipe for “Murals in the Market” (Detroit, MI) - 87 N. Saginaw (Pontiac, MI)
- Trenton Ice Cream Shoppe (Trenton, MI)
- The Studio, one interior mural (Trenton, MI)
JOSEPH “JOEY” SALAMON / b. 1988, Lafayette, IN. / Lives in Oak Park, MI and works in Detroit, MI.

EDUCATION Grand Valley State University / Bachelor of Fine Arts, Illustration (2010)

COLLABORATIONS
2022 - Meta (formally Facebook), one large-format digital art piece 2021 - American Liquor Co., paid social media sponsorship 2019 - Blake’s Hard Cider Co., collaboration with Michigan’s largest cider mill on 30+ custom painted tap handles (Armada, MI)
2018 - Lotus (band), album cover design for the electric jam band 2017 - Microsoft / Steelcase, conceptual illustrations created for collaborative project 2016 - Guster (band), 25th anniversary screen-printed gig poster (Boston, MA) - Levitation Music Festival, screen printed gig poster for featured artist, La Luz (Austin, TX)
2015 - Betona Tile Company, tile design collaboration (Spring Lake, MI)

SPEAKING EVENTS / LECTURES
2021 - Smokey Hill High School, paid artist speaking event (Aurora, CO) - City of Midland, paid artist speaking event (Midland, MI) - College for Creative Studies, paid artist speaking event (Detroit, MI) 2020 - Kent District Library, paid artist speaking event (Grand Rapids, MI) 2015 - Museum of Contemporary Art Detroit, guest speaker at Fifth Estate Magazine’s 50th anniversary exhibition (Detroit, MI)
- Grand Valley State University, guest speaker for illustration department (Allendale, MI)

EXHIBITIONS
2023 *upcoming*
- City of Big Rapids, MI / Big Rapids
Festival of the Arts (solo),
69 (6ftx4ft) individual pieces of art
(Big Rapids, MI)
2021
- KO Gallery (group), “How to Kill
Your Houseplants” group showcase
(Hamtramck, MI)
2020
- Hard Gallery (group), “Send it”
(Detroit, MI)
2019
- Detroit Shipping Co. (solo), “zig/zag”
sold out exhibition (Detroit, MI)
- “Murals in the Market” mural festival
(group) (Detroit, MI)
PUBLISHED / FEATURED IN : StreetArtNYC, Detroit Free Press, MLive, Juxtapoz, Crain’s Detroit, Fifth Estate Magazine, Pridesource, Hour Detroit, Sarasota Magazine, ZIPR Magazine, SanTan Sun News, GVSU Magazine, GR|MAG, Grand Rapids Business Journal

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PUBLISHING
SPECTRUM 26, Flesk Publications. 2019.
3x3 MAG Honorable mention,
Unpublished Category. 2019.

IVAN MONTOYA-VAZQUEZ / b. 1995, Chihuahua, Chihuahua, Mexico. / Lives and works in Detroit, MI.

EDUCATION
College For Creative Studies / Bachelor of Fine Arts, Illustration (2017) Received the Imre J. Molnar Artistic Achievement Award
Illustration Academy, Kansas City, MO (July 2017)
MURALS
2022
“Dequindre Cave” Dequindre cut
Greenway, Detroit, MI.

Client: Coca-Cola, Detroit Riverfront
Conservancy.
“Carry the Fire” Mexicantown,
Detroit, MI.

Client: City of Detroit,
Citywalls Residency.
“Opportunity Rising” Detroit, MI.

Client: City of Detroit,
Citywalls Residency.
“Chihuahua Mosaic”
Chihuahua, Mexico.

Client: Heineken Beer Garden, La Cerve.

Chihuahua, CH. Mexico
“The Relay” Woodward and
8 mile Underpass,
Detroit + Ferndale, MI.

Client: MDOT, People of Detroit,
Cities of Detroit and Ferndale, MI
“Fast Break” Collaboration with
muralist, Joey Salamon,
Marquette, MI.

Client: Marquette Arts Commission.
2021
Los Altos Mexican Restaurant,
Southwest Detroit.
“Tigres et Lion” Bea’s Detroit,
Eastern Market
Client: Bea’s Detroit
“Calma” Saint Clair Shores, MI.

Client: Sirona Wellness Spa
“Celestial Keepers” Northville, MI.

Client: Living and Learning Center.
2019
“Mama Maiz” Murals in the Market
Festival, Eastern Market, Detroit, MI.
“Fourth Floor Creative Spaces”
Display case, Fisher Building ,
Detroit MI.

Client: The Platform
2018
“Movin’” Baltimore Station,
Detroit, MI.

Client: The Platform
“Welcome” Baltimore Station,
Detroit, MI.

Client: The Platform
“Pulp” Murals in the Market Festival,
Eastern Market, Detroit, MI.

EXHIBITIONS
2022
SEMILLAS Solo Exhibition
Playground Detroit, Detroit, MI.
2021
ALEGORIA Solo Exhibition,
KO Studio Gallery, Hamtramck, MI.

SALUT! 6 Group show
Nucleus Portland, Portland, OR
ART BUDDIES Group Show,
Detroit, MI.
2020
“Address Unknown: An Incomplete
Map of Belonging” Group Show,
Detroit Public Library +
333 Midland, Detroit, MI.

Art Mile Detroit, KO Studio Gallery,
Hamtramck, MI.

KO Summer Showcase, KO Studio
Gallery, Hamtramck, MI.
2019
Murals in the Market Exhibition,
Eastern Market, Detroit, MI.

Casa Arte Cultural Gala Featured
Mexican Artist, Southfield, MI.
2018
Member Group Show,
Whitdel Arts, Detroit, MI.
“Illustration West 55” Society of
Illustrators, Los Angeles, CA
“Student Scholarship 2017” Society
of Illustrators, New York, NY.

HONORS
2ND Annual Binational Artists Conference Invitee 2021,
Mexican Secretary of Exterior Relations, Mexico City, Mexico.

Guillermo Del Toro Bleak House Collection.

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Award contract to artist, Peter Hazel, in total amount of $125,000 for I... Page 300 of 487 SUMMARY OF WORK AND EXPERIENCE - Joey Salamon
Metro Detroit-based artist, Joey Salamon (b.1988, Lafayette, IN), combines eye-catching patterns, a rainbow color palette and repeating three-dimensional geometric shapes in his work that spans projects ranging from album cover art, larger-than-life street murals to restaurant interior design. Examples of his work can be seen through his work for clients as large as corporations like Meta (formally Facebook), cities like Detroit, MI and Chandler, AZ to smaller projects such as with the LGBTQ+ focused non-profit, Project Pride SRQ in Sarasota, FL and mom-and-pop establishments like Blackbook Bar in Palm Springs, CA.

With an organic, intuitive design approach to making art, Salamon’s ultimate goal is to create work that exudes bold, joyful raw emotion rather than any one specific narrative. In doing this, Salamon strives to go beyond resonating with just the individual, and instead, hit on a positive vibration that exists and connects all people. In his large, site-specific murals, Salamon uses this ethos to construct monuments to and for the community in which they exist. His intention is to uplift these communities through artwork that goes beyond being an aesthetically pleasing mural to look at, but rather a landmark to which a city or town identifies and connects with.

Salamon grew up in the small, mid-century modern mecca of Midland, MI where he continues to use architectural references from his hometown in his work. He graduated from Grand Valley State University with a Bachelor’s Degree in Art & Design in 2010. After graduating, Salamon moved several times across the US expanding his artistic vision in places like the tiny Hawaiian island of Molokai, Chicago as well as an internship with internationally recognized artist, Jen Stark, in Miami.

Salamon came to Detroit in the summer of 2014 where he currently lives and works.

Beyond private commissions, Salamon has created work for or in collaboration with the likes of:

Meta (formally Facebook), Microsoft, Steelcase, The Cities of: Chandler, AZ, Sarasota, FL, Grand Rapids, MI, Detroit, MI, Midland, MI, Marquette, MI, Ferndale, MI and Big Rapids, MI, 1xRun, Downtown Grand Rapids Inc., Ann Arbor Art Center, Grand Rapids Public Library, The Ruth Ellis Center, Murals in the Market Mural Festival, Bright Walls Mural Festival, Detroit Hispanic Development Cooperation, Project Pride SRQ, Up North Pride (Traverse City, MI), Iron Fish Distillery, Jars Cannabis, Hype Cannabis, Duo Security, Origins Laboratory Inc., Brilliant Detroit, Grand Valley State University, Blake’s Hard Cider Co, American Liquor Co., Arbor Brewing, Andover Management, LBI Limited, Detroit 75 Kitchen, Levitate Music Festival, Breakaway Music Festival, the NORML Foundation, Fifth Estate Magazine, Hour Detroit Magazine and numerous musical acts such as Matisyahu, of Montreal, Lotus, Slightly Stoopid, The War on Drugs, The Orwells, The Disco Biscuits, Murder by Death, Guster, and The Airborne Toxic Event.

Salamon helped create the Bobcat Bonnie’s restaurant concept alongside partner Matthew Buskard where today his interior design work is front and center at the six locations across metro-Detroit and Grand Rapids, MI. Bobcat Bonnie’s has been featured on Travel Channel’s “Food Paradise,” Food Network’s “Cheap Eats” and in 2019 was named by Thrillist as one of the “24 best brunches in America.”

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Award contract to artist, Peter Hazel, in total amount of $125,000 for I... Page 301 of 487 SUMMARY OF WORK AND EXPERIENCE - Ivan Montoya
Ivan Montoya (b. Chihuahua, Mexico / 1995) is a Detroit-based painter and muralist. In his painting work he uses motifs from the natural world and Mesoamerican folklore to visually represent his experience of coexisting between cultures. In his mural work, inspiration is drawn from the environment the wall inhabits, the colors and natural flora/ fauna surrounding the specific location and how nature and humans interact with the mural surface. Montoya is motivated by creating murals that can inspire wonder, a sense of grandeur and paying homage to a history of a space - even beyond its inhabitance.

Montoya creates his work through a combination of graphic shapes and painterly, textural elements. His visual language blends organic forms, patterns and light. Through these techniques, he then extracts the color and flavor of his heritage, combining interests in anthropology, mythology and the natural world, to create murals that cross cultures while paying homage to the past, present and future.

As a muralist, Montoya has worked in collaboration with; The City of Detroit, The City of Ferndale (MI), The City of Marquette (MI) as well as the Detroit Riverfront Conservancy, to name a few. In his desire to learn all facets of mural production, he also worked on the production staff for ‘Murals in the Market Festival,’ (A Smithsonian ranked mural festival to which he later became a featured artist) where he familiarized himself with usually unseen logistical, back-end of the mural industry. Through his vast experience, Montoya has created artwork encompassing 1,000sq walls, underpasses, tunnels and asphalt.

Montoya earned his Bachelor of Fine Art from the College for Creative Studies in 2017 and received the Imre J. Molnar Artistic Achievement Award, appointing him as merit-based valedictorian. He is a recipient of the 2022 Emerging Artist Fellowship supported by the Knight Foundation.

Following graduation, Montoya attended the Illustration Academy in Kansas City, MO. Since then, he has worked as a painter and muralist, partnering with clients including; Coca-Cola, Rocket Central, Mckinsey & Co and 1x Run with work featured by Spectrum, 3x3 Mag, Seen Magazine and The Society of Illustrators. His work is also included in the Guillermo Del Toro Bleak House Collection. As a working artist, Montoya focuses primarily on murals, private commissions as well as gallery showcases, including solo shows at Playground Detroit and 5-50 gallery. He also teaches painting and figure drawing at his Alma Mater as an adjunct faculty.

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Estimated time frame for installation: 3 weeks
Cost breakdown:

Rentals:
- 1 rented boom lift $3,000
- 1 rented rolling 6ft scaffolding unit $300
- U Haul rental (used as storage for supplies and kept at site) $1,000 Supplies:
- Paint (Benjamin Moore Ultra Spec Masonry Elastomeric Waterproof Coating Flat (359) + Primer (Benjamin Moore Ultra Spec Masonry Int/Ext 100% Acrylic Sealer primer 608) $3,500 - UV coating (Clear-Seal 5 gal. Surface High Gloss Urethane Sealer) $4,000 - Anti-graffiti coating (VandlSystem 5 gal. VandlGuard One Non-Sacrificial Anti-Graffiti Coating $4,250
- Other supplies (tape, markers, rulers, tarps, etc.) $750 - Power Washing $300
Additional:
- 1 hired local artist assistant ($23/hr, 5+ hours per day, 5 days each week) $1,725 *An important mission both artists share is connecting with the community in which their murals exist. This common value goes beyond the subject matter and intent of the mural itself, and when applicable, translates into hiring a local artist as an assistant for the project. In doing this, we are able to share our working knowledge of constructing large-scale murals while also developing a relationship working day-to-day with an individual(s) who calls that city home.*
Travel:
- Gas to/from + while in Indio $1,300
- Lodging $6,500
- Food costs $1,500
Artist Fee: $36,875
Total: $65,000

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City of Indio Public Arts Commission,
First and foremost, we (Joey and Ivan) would like to thank you for your consideration and time reviewing our proposal for Indio’s #13 mural public request.

When seeking out mural requests, we pursue those that we are not only excited about, but also projects that we feel our goals, stylistic approach and identity co-align with what would be best for the community. In our initial reading of the request, we both felt very passionate about how together we could create a unique, dynamic and celebratory landmark that reflects Indio in a bold, contemporary manner while also paying homage to it’s rich historic past and cultural identity.

As a Mexican artist, born just half a day’s drive south of Indio, Ivan finds joy in painting imagery that reminds him and other immigrants like himself of his cultural identity. Thoroughly inspired by the landscape of southern California and northern Mexico, Ivan has taken road trips along the coast of California, through the southern states and down into his home state of Chihuahua, Mexico. All of the color and imagery of this region has played a major component in Ivan’s work. It reflects the heritage of the many immigrants that inhabit this landscape and motivates him to do the same in the Midwest where this isn’t as commonplace. Creating a mural in Indio will allow him to return the flavor and celebrate the colors of its community.

As a member of the LGBTQ+ community, Joey frequently travels to the Coachella Valley where the open-minded attitude of Palm Springs was his first initial draw to the area. He quickly learned that the sense of community and belonging goes beyond just the city of Palm Springs, as he discovered on his many trips to Indio, Cathedral City, Palm Desert and Joshua Tree. Creating artwork for welcoming communities such as Indio is always a blessing and something Joey actively seeks out.

Although we may have different backgrounds and artist styles, we both share a desire to create large-scale artwork that goes beyond the limitations of just a singular wall. We both are also drawn to collaborating and combining visions. In doing this, projects such as this one are elevated by having double the perspective, insight and approach to making a cohesive landmark. Having collaborated just this past August on an exterior basketball court mural for the City of Marquette, MI, we have the understanding, respect and work-ethic that is crucial in managing and creating a successful product with a balanced design.

The design we chose for this mural is based off a “sunrise/sunset” theme which is indicated through our color palate for the east and west sides of the Jackson Street Bridge. The east side is depicted with warm tones and as it stretches to the west facing wall, the dominate colors shift to cooler hues. Throughout this change in colors, we decided to use a quilt- style base where the main subject matter is both highlighted and blended using traditional painting techniques as well as modern, abstracted geometric shapes.

Along with our “sunrise/sunset” motif, we wanted the overall feel of the mural to exude a joyful, festive theme, capturing the energy and title of Indio rightfully being dubbed the “City of Festivals.” In doing this, we depict imagery spanning traditional pattern work of the Cuahilla people to the natural landscape, plants and animals of the Colorado Desert.

Whether it be visitors attending Coachella Music Festival or one of the many sporting events hosted by the city or residents going about their active lives, the intention is for our addition to the Jackson Street Bridge to become a recognizable point of reference when navigating Indio.

We both want to thank you again for your consideration of our mural proposal. If given the opportunity to work with you, we look forward to not only making a beautiful mural for your city, but also engaging with the community and immersing ourselves in Indio during the installation process. One of our favorite things about traveling to a new location to create art is the new relationships formed during that process. It’s the most lasting impression after a project is wrapped up and we are excited about the possibility in sharing this with you and your community. - Joey and Ivan

AGENDA ITEM #10.11
Award contract to artist, Peter Hazel, in total amount of $125,000 for I... Page 304 of 487 The mural is painted on the interior wing walls and columns located under the Jackson Street Bridge, Initially, the mural surface was power washed using only water with 2300 psi electric power washer to remove any loose debris, stains, or dust from the wall. Surfaces allowed to dry for 24 hours or until not cold to touch. One coat of Benjamin Moore Ultra Spec Masonry Int/Ext 100% Acrylic Sealer primer 608 was then applied using Graco Paint sprayer. Final Image and was painted with Benjamin Moore Ultra Spec Masonry Elastomeric Waterproof Coating Flat (359). According to the manufacturer, the paint features include 200% Elongation, Bridges cracks up to 1/32”, Breathable finish allows interior moisture to escape w/o damage to the film. Provides a waterproof finish that protects structures from moisture damage, Mildew Resistant, Flat Finish helps hide minor surface imperfections A high-build, flexible 100% acrylic coating. When applied as directed, up to 20 mils wet film thickness, this product bridges minor surface imperfections, provides outstanding durability, and offers long lasting protection. Following Completion of Mural, 1 coat of Clear-Seal Surface High Gloss Urethane Sealer is applied. RainGuard Clear-Seal Acrylic Urethane is a film forming water repellent that dries down to a clear, decorative gloss finish. It is a non-yellowing, low odor, low VOC, and non-toxic wood, concrete, and masonry sealer. Clear-Seal creates a clear glossy film that protects and beautifies a variety of surfaces. Formulated to be resistant to stains, heavy foot traffic, and UV damage. Ideal for use on vertical/horizontal, painted/unpainted, interior/exterior surfaces such as: concrete, pavers, wood, brick, stucco, natural and artificial stone, unglazed tile, and masonry. Not for use on surfaces subject to hot tire traffic. After Sealant is applied, 1 coat of VandlGuard One Non-Sacrificial Anti-Graffiti Coating is applied. RainGuard VandlGuard One protects surfaces from graffiti damage by creating a barrier between the surface and the tagging. It is a non-sacrificial formula that can withstand multiple cleanings when using RainGuard VandlClean Super Graffiti Remover. The coating dries down with minimal change in surface appearance, creating a clear semi-satin barrier that will not yellow, crack, or peel over time. Ideal for use on painted or unpainted*, vertical, interior or exterior surfaces such as:
block, stucco, brick, wood, porous tile, concrete, exposed aggregate, metal, and EIFS.

Periodic inspections, at least once a year, should be made to the surface of the art piece for cracks caused by changes in the substrate below. Repairs should be made so that moisture cannot get under the surface and cause blistering due to high temperatures on the surface. Any repairs to the painted surface must be re-coated.

A new anti-graffiti and Sealer coating minimum of 1 coat should be applied once every 1 year according to the manufacturer’s recommendations. The art piece should be cleaned and thoroughly dry before any application of the recommended protective coating. If it is desirable to clean the surface of the mural, it is recommended washing with cool water (under 90 degrees Fahrenheit) and Joy Dishwashing liquid or any dishwashing liquid that does not contain chlorine.

Artist Maintenance Plan (Regular and periodic Maintenance Plan for the Mural # 13 Project)

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AGENDA ITEM #10.11
Award contract to artist, Peter Hazel, in total amount of $125,000 for I... Page 306 of 487 Joey Salamon & Ivan Montoya Collaboration / Mural references CLIENT: City of Marquette, MI & Marquette Arts and Culture Commission, 2022 / SIZE: 5,400 sqft / COST: $15,000 MATERIAL: Benjamin Moore Exterior Patio Paint / REFERENCE: Tiina Morin, [email protected]

AGENDA ITEM #10.11
Award contract to artist, Peter Hazel, in total amount of $125,000 for I... Page 307 of 487 Joey Salamon / Mural references
CLIENT: Jars Cannabis, The Ruth Ellis Center, The City of Ferndale, MI, 2022 SIZE: 1,250 sqft / COST: $6,000 / MATERIAL: Montana Gold Spray Paint REFERENCE: Lindsey Meyers, [email protected]

AGENDA ITEM #10.11
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CLIENT: DO:BETTER headquarters, Ann Arbor, MI, 2022
SIZE: 135 sqft / COST: $3,000
MATERIAL: BLICK Acrylic Paint
REFERENCE: Jon Eslinger, [email protected]

AGENDA ITEM #10.11
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CLIENT: Bright
Walls Mural
Festival,
Jackson, MI, 2022
SIZE: 450 sqft
COST: N/A
(mural festival)
MATERIAL:

Montana Gold
Spray Paint
REFERENCE:

Leslie Young,
leslieyoung01@
gmail.com

AGENDA ITEM #10.11
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CLIENT: Ann Arbor Art Center, Ann Arbor, MI, 2021
SIZE: 6,000 sqft
COST: $30,000
MATERIAL: Montana Gold Spray Paint
REFERENCE: Andrew Cohen, [email protected]

AGENDA ITEM #10.11
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CLIENT: Up North
Pride at Iron Fish
Distillery,
Thompsonville, MI
2021
SIZE: 450 sqft
COST: $3,000
MATERIAL: Montana
Gold Spray Paint
REFERENCE:

Nicholas Viox,
programming@
upnorthpride.com
CLIENT: Rainbow Bridge Community, Cornville, AZ, 2021
SIZE: 460 sqft / COST: $13,500 / MATERIAL: Montana Gold Spray Paint REFERENCE: Instagram: @therainbowbridgecommunity

AGENDA ITEM #10.11
Award contract to artist, Peter Hazel, in total amount of $125,000 for I... Page 312 of 487 Joey Salamon / Mural references
CLIENT: City of
Midland, MI &
Midland Area
Community
Foundation
(collaborative mural
with artist, Cam
DeCaussin), 2021
SIZE: 6,000 sqft
COST: $25,000
MATERIAL:

Montana Gold Spray
Paint, Sherwin
Williams exterior
masonry paint
REFERENCE: Dacia
Livingston Parker,
info@parkerlaneart.
com

AGENDA ITEM #10.11
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CLIENT: City
of Grand
Rapids, MI &
Downtown
Grand
Rapids, Inc.,
2019
SIZE: 3,500
sqft
COST:
$15,000
MATERIAL:

Sherwin
Williams
Road
Marking
Paint
REFERENCE:

Kimberly
Van Driel,
kvandriel@
downtowngr.
org
CLIENT: Brilliant Detroit & The City of
Detroit, MI, 2020
SIZE: 1,000 sqft
COST: $5,000
MATERIAL: Sherwin Williams Road
Marking Paint
REFERENCE: Emily Angus,
[email protected]

AGENDA ITEM #10.11
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CLIENT: Detroit Riverfront Conservancy, Detroit, MI, 2022 SIZE: 2200+ SQ FT
COST: $10,000
MATERIAL: ULTRA SPEC ACRYLIC EXTERIOR MASONRY PAINT
REFERENCE: Sarah Couyoumijian, [email protected]

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IMG_2602 Large.jpeg
CLIENT: City of Detroit, City of Ferndale, Michigan Department of Transportation, 2022 SIZE: 3,000sqft / COST: $24,000 / MATERIAL: ULTRA SPEC ACRYLIC EXTERIOR MASONRY PAINT CLIENT: La
Cerve,
Chihuahua,
Chihuahua,
MX, 2022
SIZE: 450 sqft
COST: $3750
MATERIAL:

Behr Exterior
Flat Acrylic
Paint

AGENDA ITEM #10.11
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CLIENT: City of Detroit, 2022
SIZE: 700sqft
COST: $8,000
MATERIAL: Ultra Spec Masonry Acrylic
REFERENCE: zak meers, [email protected]

AGENDA ITEM #10.11
Award contract to artist, Peter Hazel, in total amount of $125,000 for I... Page 317 of 487 New

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IMG_2268 Large.jpeg
IMG_2290 Large.jpeg
IMG_2591 Large.jpeg
IMG_2592 Large.jpeg
IMG_2597 Large.jpeg
IMG_2602 Large.jpeg
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IMG_8767 Large.jpeg
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Ivan Montoya / Mural references
CLIENT: CIty of Detroit,
MexicanTown Restaurant,
2022
SIZE: 200sqft
COST: $4,000
MATERIAL: Exterior Flat
Acrylic Paint
REFERENCE: Zak Meers,
[email protected]

AGENDA ITEM #10.11
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CLIENT: Playground Detroit, Detroit, MI, 2022
SIZE: 65sqft / COST: N/A (solo show)
MATERIAL: Bahr interior paint

AGENDA ITEM #10.11
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CLIENT: Sirona Wellness Spa, 2021 / SIZE: 384sqft / COST:$4,500 MATERIAL: Behr Exterior Flat Acrylic / REFERENCE: Taylor Semrow, [email protected] CLIENT: Living and Learning Enrichment Center, Northville, MI, 2021 SIZE: 550sqft / COST: $5,000 / MATERIAL: Behr Exterior Flat Acrylic Paint REFERENCE: Rachelle Vartanian, [email protected]

AGENDA ITEM #10.11
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RFP Indio Mural # 13 Project (Revised - 11032022)

Application

Mural # 13 Project
Date ............................................................................................ ..........

Name .......................................................................................... ..........

Address ....................................................................................... ..........

City.......................................................... State ...... ...Zip code ... ..........

Telephone ................................Cell Phone ................................. ..........

E-mail .............. .......................................................... ..........

Website ....................................................................................... ..........

A complete application must include all items listed in the RFP under section VII. Of the Request for Proposal (RFP).

As an applicant for the opportunity to complete this outdoor art project for the City of Indio, I certify that I am at least eighteen years of age. I also certify that all works submitted represented as my work are the product of my creation and no other. I further certify that all statements made in this application are true to the best of my knowledge.

I understand that the City of Indio or the Public Arts Commission may make duplicates of my images and application materials solely for the purpose of consideration of my application. I understand that any liability for loss or damage to my application or images is not the responsibility of the City of Indio, the Public Arts Commission or the panel installed to review applications.

Applicant Signature.................................................Date.............................

12/09/2022
Joseph Alan Salamon
24650 Westhampton St.

Oak Park MI 48237
989.859.7070
[email protected]
www.joeysalamon.art
Joey Salamon - artist application
12/09/22

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RFP Indio Mural # 13 Project (Revised - 11032022)
Application
Mural # 13 Project
Date 11-9-2022.

Name ............Ivan Montoya .........

Address ......663 prentis st. Apt 38
City...Detroit, MI. State .MI ...Zip code ..48201
Telephone ................................Cell Phone ......248 345 6417....

E-mail [email protected].............. ..........

Website .........ivanmontoya.art........ ..........

A complete application must include all items listed in the RFP under section VII. Of the Request for Proposal (RFP).

As an applicant for the opportunity to complete this outdoor art project for the City of Indio, I certify that I am at least eighteen years of age. I also certify that all works submitted represented as my work are the product of my creation and no other. I further certify that all statements made in this application are true to the best of my knowledge.

I understand that the City of Indio or the Public Arts Commission may make duplicates of my images and application materials solely for the purpose of consideration of my application. I understand that any liability for loss or damage to my application or images is not the responsibility of the City of Indio, the Public Arts Commission or the panel installed to review applications.

Applicant Signature.................................................Date............................. 11-9-2022
Ivan Montoya - artist application

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East / Sunrise West / Sunset
East / Sunrise West / Sunset
East
Main
West

AGENDA ITEM #10.11
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Jessica Macias Mural Design and Budget

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14 PROJECT
Jessica Macias

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Wall prep
and
inspection
Power
wash/
prep
primer
/Fill
Outline
work
Detail
work
and
color
Touch ups
finish piece
24 hours to
dry before
sealing
UV
varnish
seal
coats

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City of Indio Public
Arts Commission
signal boxes.

Design wrap for a
signal box.

Located on the Southwest
corner of 48
th and Monroe
St.

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PS public art Bench project.

Designing and painting a
bench for downtown Palm
Springs.

Located on Indian Canyon.

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Synergy Fest
collaboration
live art work
mural

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AGENDA ITEM #10.11
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City Council
February 15, 2023

STAFF REPORT

To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Timothy Wassil, Public Works Director
Subject: A $2,000,000 construction contract change order with ATP General Engineering Contractors for various road improvements, and make a determination that the action is exempt from further environmental review pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act.

RECOMMENDATION:

Approve a construction contract change order with ATP General Engineering Contractors in an amount of $2,000,000 for various road improvements; in a form acceptable to the City Manager for additional road and pavement rehabilitation improvements to be performed by ATP General Engineering Contractors; direct the Finance Department to adjust appropriations as reflected in the financial summary section of the report; and make a determination that t he action is exempt from further environmental review pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act.

SUMMARY:

On February 2, 2022, the City Council awarded a construction contract with ATP General Engineering Contractors in an amount of $8,106,443 for the pavement rehabilitation work across the City. On October 19, 2022, the City Council approved a contract change order in the amount of 1,700,000.

Staff recommends adding $2,000,000 to the existing contract for additional road and pavement rehabilitation improvements.

BACKGROUND INFORMATION:

In accordance with the City’s Pavement Management System Plan, each year specific streets and roads are rehabilitated to increase roadway life. Asphalt grind and overlay treatment is the most cost- effective method of repairing residential and arterial roads. Staff is seeking approval of a $2,000,000 contract change order (CC O) to complete additional roadwork as described below and summarized in Table 1. A map of the streets that were already approved for a grind and overlay through the current contract with ATP General Engineering Contractors, and proposed streets to be added can be found in Attachment 1.

To date, the City Council has approved contract change orders totaling $1,700,000, bringing the total contract amount to $9,806,443.

Additional Street Segments:

AGENDA ITEM #10.12
A $2,000,000 construction contract change order with ATP General Enginee... Page 344 of 487 With the availability of funds to grind and overlay streets, the City would like to take advantage of cost savings in contractor mobilization costs, competitive bid prices, and economies of scale. The City would like to add various street segments that are in need of a grind and overlay to the scope of work done by ATP General Engineering Contractor’s contract for the City’s Pavement Management Project (ST2208). Segments to be added are described in Table 1 below.

The costs provided are conservative estimates, however the contractor will only invoice based on the actual costs of construction. Staff anticipates that with the remaining funds from each street listed below, we may have enough money to add one, to be determined street segment to the project.

Table 1
Street Segment: Estimated Cost:

Jefferson Street (Dunbar to Indio Blvd) $ 500,000.00
Avenue 42 (west of Monroe St) $ 148,000.00
Oasis Street (Highway 111 to Wilson Ave) $ 68,000.00 Madison Street (Avenue 48 to Avenue 49) $ 385,000.00
Highway 111 (Golf Center Pkwy to Smurr St) $ 295,000.00 Highway 111 (at Jefferson St east leg) $ 16,000.00
Dr. Carreon Street (Calhoun St to Stone Canyon
Ave) $ 200,000.00
Bristol Street (Dr. Carreon Blvd to Stone Canyon
Ave) $ 46,000.00
Kenner Avenue (Adobe St to Jackson St) $ 342,000.00
Total Cost $2,000,000.00

An exhibit map of the street segments in Table 1 with the streets already completed and/or were already approved for a grind and overlay is included as Attachment 1. Upon approval, the change order these complete to $2,000,000 include Engineering Contractor General ATP with will improvements.

FINANCIAL SUMMARY:

Current FY Financial
Impact:
$2,000,000 In current year budget: Yes
Current FY General
Fund Impact:
$2,000,000 Budget adjustment: No
Next FY Financial
Impact:
$0 Strategic Objective:

Source of funds: General Fund Fund-Org-Object
Reference:
300-523035

ATTACHMENTS:

Attachment 1

APPROVAL(S):

Timothy Wassil, Public Works Director Approved - 07 Feb 2023

AGENDA ITEM #10.12
A $2,000,000 construction contract change order with ATP General Enginee... Page 345 of 487 Steven Graham, City Attorney Approved - 07 Feb 2023
Rob Rockwell, Asst. City Manager & Dir. Of Finance Approved - 07 Feb 2023 Bryan H. Montgomery, City Manager Approved - 07 Feb 2023

AGENDA ITEM #10.12
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PAVEMENT MANAGEMENT MAP AND

ADDED SEGEMENTS

AGENDA ITEM #10.12
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COUNCIL MEETING DATE
NWE
E N G I N E E R I N G S E R V I C E SLEGENDADDED STREETSCOMPLETED/ALREADY APPROVED STREETSCITY BORDERFEBRUARY 15, 2023V I C I N I T Y M A P S

NOT TO SCALE
JEFFERSON STMADISON STAVENUE 50AVENUE 48MONROE STJACKSON STJACKSON ST HWY 111HWY 111MILES AVEFRED WARING DRAVENUE 44MONROE ST AVENUE 42AVENUE 40
1 JEFFERSON ST (DUNBAR TO INDIO BLVD)2 AVENUE 42 (WEST OF MONROE)3 OASIS ST (HWY 111 TO WILSON AVE)4 MADISON ST (AVENUE 48 TO AVENUE 49)5 HWY 111 (GOLF CENTER PKWY TO SMURR ST)6 HWY111 (AT JEFFERSON ST EAST LEG)7 DR. CARREON ST (CALHOUN ST TO STONE CANYON AVE8 BRISTOL ST (DR. CARREON BLVD TO STONE CANYON AVE9 KENNER AVE (ADOBE ST TO JACKSON ST 1 2
39 5
46 87

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City Council
February 15, 2023

STAFF REPORT

To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Timothy Wassil, Public Works Director
Subject: Amendment No. 1 to the Agency Reimbursement Agreement by and between the Coachella Valley Association of Governments (CVAG) and the City of Indio for work related to the Arts and Music Line in the amount of $177,550, and make a determination that the actio n is exempt from further environmental review pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act.

RECOMMENDATION:

Approve Amendment No. 1 to the Agency Reimbursement Agreement by and between the Coachella Valley Association of Governments (CVAG) and the City of Indio for work related to the Arts and Music Line in the amount of $177,550; authorize the City Manager to execute the Amendment; and make a determination that the action is exempt from further environmental review pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act.

SUMMARY:

On October 20, 2022, the California Transportation Commission (CTC) recommended $36.483 million of Active Transportation Program (ATP) funding be approved for the Arts and Music Line. At this time, it appears that this award will be from federal ATP funds which triggers additional federal requirements on the project, such as compliance with the National Environmental Protection Act (NEPA). As such, additional funding of $177,550 in the design phase is necessary to meet these federal requirements.

BACKGROUND INFORMATION:

In 2018, CVAG submitted a grant application for the ATP Cycle 4 funding to construct the Arts and Music Line, a CV Link spur connecting Spotlight 29 in the City of Coachella to the Bear Creek Bike Path in the City of La Quinta, by way of Avenue 48, Washington Street, and Eisenhower Drive. While unsuccessful, CVAG approached the City in 2019 to establish a partnership between Indio, Coachella, and La Quinta to further engineer the Arts and Music Line project in order to develop a more competitive grant application for the 2020 Cycle 5 ATP Call for Projects.

On July 20, 2022, the City of Indio approved a revised reimbursement agreement with CVAG to clarify the proportional split of the local share between the cities of Indio, Coachella, an d La Quinta. The agreed shares are summarized below:

Indio 67%
Coachella 8%
La Quinta 25%
AGENDA ITEM #10.13
Amendment No. 1 to the Agency Reimbursement Agreement by and between the... Page 349 of 487

This Cycle 6 application was successful and on October 20, 2022, the CTC recommended the award of $36.483 million of ATP funding towards the Arts and Music Line project. The project is one of 67 projects in the statewide award. Due to the size of the awa rd, CVAG is expecting to receive federal ATP funds. Webb has requested an amendment to their existing agreement with CVAG to incorporate the required NEPA review process along with other federal requirements and design changes proposed in the Cycle 6 application.

CVAG has requested an amendment to the reimbursement agreement to accommodate the Webb contract amendment approved by the Executive Committee on December 5, 2022. At this time, the reimbursement agreement only covers engineering and right of wa y acquisition phases. Based on the proposed scope of work in the application, the project is expected to start construction in early 2025.

FINANCIAL SUMMARY:

Current FY Financial
Impact:
$0 In current year budget: N/A
Current FY General
Fund Impact:
$0 Budget adjustment: N/A
Next FY Financial
Impact:
$177,550 Strategic Objective: Festivals, Events, Arts & Culture
Source of funds: To be Determined Fund-Org-Object
Reference:

N/A

Additional Financial Details:

CVAG entered into the original contract with WEBB for $2,731,897, and will be funding 75% of the contract. On July 20, 2022, the City of Indio agreed to a proportional share of $457,593.

Amendment 1 of the reimbursement agreement requests an additional $177,550 of City funds as detailed below:

Project Funding Sources
Agency Share Original Amount Revised Amount Difference
CVAG Funding 75% $2,048,923 $2,843,923 $ 795,000
City of La Quinta 25% Local $ 170,743 $ 236,993 $ 66,250 City of Coachella 8% Local $ 54,638 $ 75,838 $ 21,200 City of Indio 67% Local $ 457,593 $ 635,143 $ 177,550 Total $2,731,897 $3,791,897 $1,060,000

The City’s Fiscal Year 22/23 Capital Improvement Program has currently budgeted the $457,593 out of Measure A and Gas Tax funding. In order to accommodate this Amendment 1 request, Staff will budget $177,550 in Fiscal Year 23/24 budget.

ATTACHMENTS:

Attachment 1
Attachment 2

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APPROVAL(S):

Timothy Wassil, Public Works Director Approved - 06 Feb 2023 Steven Graham, City Attorney Approved - 06 Feb 2023
Rob Rockwell, Asst. City Manager & Dir. Of Finance Approved - 07 Feb 2023 Bryan H. Montgomery, City Manager Approved - 07 Feb 2023

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PROJECT LOCATION MAP

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AGENDA ITEM #10.13
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AMENDMENT NO. 1 TO THE AGENCY

REIMBURSEMENT WITH CVAG

AGENDA ITEM #10.13
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AGENDA ITEM #10.13
Amendment No. 1 to the Agency Reimbursement Agreement by and between the... Page 355 of 487 Contract No. CVAG-22-003-01
Project: ATP - Arts and Music Line
The parties hereto have caused this Amendment Number One to be executed by their duly authorized representatives on the above-reference date.

ATTEST CITY OF INDIO
By:_____________ By: __________ _
Sabdi Sanchez, City Clerk Administrator Bryan Montgomery, City Manager

APPROVED AS TO FORM
By:-----------­
Steven P. Graham, City Attorney
ATTEST
By: ___________ _
Tom Kirk, CVAG Executive Director

COACHELLA ASSOCIATION OF

GOVERNMENTS
By:_
&
____.._�-
Steven Hernandez, CVAG Chair

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City Council
February 15, 2023

STAFF REPORT

To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Timothy Wassil, Public Works Director
Subject: Ratification of the purchase of two (2) boom trucks from Utility Crane & Equipment in the amount of $322,091.68

RECOMMENDATION:

Ratify the purchase of two (2) boom trucks from Utility Crane & Equipment in the amount of $322,091.68

SUMMARY:

The Public Works Street Maintenance Division and the Indio Water Authority relies upon boom trucks, which is a hydraulic crane and bucket attached to a large truck, to maintain the City’s essential utility infrastructure. The City desires to replace a 28 -year-old boom truck, which is shared between the Street Maintenance Division, Indio Water Authority, and Facilities Maintenance Division. As the needs of the City have grown, there is a need for Public Works and Indio Water Authority to each have their own boom truck. The purchase of the two (2) new boom trucks, allows staff the capability to respond in a more productive and cost effective manner.

BACKGROUND INFORMATION:

Public Works Department owns and operates two boom trucks to service the 104 traffic signals and lights throughout the City. One large boom truck is used to lift heavy traffic signal poles and equipment.

The second and smaller boom truck is mostly used for routine maintenance and repairs and is shared with Indio Water Authority and Facilities Maintenance Division. This second boom truck has been in use for 28 years, and it reached the end of its life cycle. The cost to maintain it in an operating condition is becoming cost prohibitive, and it is time to replace it with a new truck.

As the City has grown over the years, the maintenance of utilities and infrastructure in Indio has also increased. There is a need for Indio Water Authority to have their own boom truck in order to efficiently maintain our critical infrastructure. This will allow staff from Public Works Department and Indio Water Authority to respond to calls for service in a timely manner.

Staff has been searching for a new truck for quite some time and was told that due to the strong demand and low inventory, the availabili ty of these units to the City would not be until 2025. Public Works Staff does not foresee the existing shared boom truck making it to 2025. Staff even researched the acquisition of used boom trucks for availability and pricing.

Staff recently found a company that has two (2) boom trucks available and ready for delivery. One is a Versalift Model SST-36 on a 2022 Ford F-550 at a price of $166,153.60 and the other is a Versalift AGENDA ITEM #10.14
Ratification of the purchase of two (2) boom trucks from Utility Crane &... Page 368 of 487 Model SST-40 on a 2022 Ford F -550 at a price of $165,938.48, which includes ta xes and delivery.

The total price of these vehicles combined is $332,091.68.

A quote received in October 2022, for one new boom truck, to be delivered in approximately two and a half years was a ballpark estimate of $300,000 - $500,000. Staff received a quote in February 2023, of $200,000 - $300,000, for one boom truck to be delivered in January 2025. The used models ranged in price from $68,000 to $105,000, which does include taxes and delivery. However, all of the used boom trucks had well over 100K miles.

The combined cost of $332,091.68 for two new boom trucks, reflects a significant cost savings to the City. There is a high demand nationwide, for this type of vehicle and the company needed a decision on the purchase in a short time frame, or the opportunity would be given to other interested customers in the area. Therefore, staff committed to the purchase of these vehicles. A copy of the City’s due diligence is included in Attachment 1.

Staff is seeking approval to ratify the purchase of the two (2) new boom trucks.

FINANCIAL SUMMARY:

Current FY Financial
Impact:
$322,091.68 In current year budget: Yes
Current FY General
Fund Impact:
$0 Budget adjustment: N/A
Next FY Financial
Impact:
$0 Strategic Objective:

Source of funds: Vehicle Replacement Funds Fund-Org-Object Reference:
603

Additional Financial Details:

The purchase amount is in the budget for the current fiscal year.

ATTACHMENTS:

Attachment 1

APPROVAL(S):

Timothy Wassil, Public Works Director Approved - 07 Feb 2023 Steven Graham, City Attorney Approved - 07 Feb 2023
Rob Rockwell, Asst. City Manager & Dir. Of Finance Approved - 07 Feb 2023 Bryan H. Montgomery, City Manager Approved - 07 Feb 2023

AGENDA ITEM #10.14
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QUOTES FOR NEW AND USED

BOOM TRUCKS

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City Council
February 15, 2023

STAFF REPORT

To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Steven Graham, City Attorney
Subject: Reconsideration of the circumstances of the COVID -19 state of emergency and determine that the legislative bodies of the City of Indio will continue to hold meetings via teleconferencing pursuant to the findings set forth in Government Code Section 54953(e)(3) and making a determination that the action is exempt from further environmental review pursuant to Section 15268 (Ministerial Projects) of the California Environmental Quality Act

RECOMMENDATION:

The City Council has (i) reconsidered the circumstances of the COVID -19 state of emergency; and (2) finds that the state of emer gency continues to directly impact the ability of the members of the City’s legislative bodies to meet safety in person and Cal OSHA continues to recommend measures to promote social distancing, and making a determination that the action is exempt from fur ther environmental review pursuant to Section 15268 (Ministerial Projects) of the California Environmental Quality Act

SUMMARY:

To continue to have the ability to meet remotely pursuant Government Code Section 54953(e) (AB 361), the City Council must make certain finings no later than 30 days after teleconferencing for the first time pursuant to AB 361, and every 30 days thereafter. The City Council reconsiders the findings it previously made and then makes a determination of whether the State’s COVID -19 declared state of emergency continues to impact the ability of all of the members of the City’s legislative bodies from meeting sa fely in person and as a result of the state of emergency, meeting in person presents imminent risks to the health and safety of attendees. Accordingly, the City Council has previously held that the City's legislative bodies may continue to use virtual tele conferenced meetings in compliance with Government Code Section 54953(e).

BACKGROUND INFORMATION:

The City Council and its legislative bodies have met remotely throughout the pandemic to protect the health and safety of the public and staff. The factual circumstances exist for the City’s legislative bodies to continue to hold meetings pursuant to AB 361. The state of emergency is still in effect and the City Council has previously reconsidered the findings and determined that the state of emergency continues to directly impact the ability of members of the City's legislative bodies to meet safely in person.

Since the beginning of the year, there have been several COVID -19 variants, including the Delta variant, the Omicron variant (which was prevalent i n the beginning of the year), and the subvariant AGENDA ITEM #10.15
Reconsideration of the circumstances of the COVID-19 state of emergency ... Page 437 of 487 BA2, which is sometimes referred to as the "stealth omicron" and is a subvariant of Omicron. With the start of the summer, the number of coronavirus cases has significantly increased. In addition, there are two new Omicron strains (BA.4 and BA.5) that have become dominant.

During the month of July in Riverside County, COVID -19 cases and hospitalizations continued to increase along with many other counties in Southern California. For example, between Jul y 8th and July 11th, Riverside County added 4,238 new cases. Between July 13 and July 20th, there were 814 cases reported. Towards the end of July, the case number decreased to 746 cases for the reporting period ending July 27th. While COVID-19 cases continue to remain high, the numbers are decreasing.

In the City of Indio, for the reporting period ending July 27th, Indio had an increase of 181 cases, 1 additional death and 320 recoveries.

Notwithstanding the lifting of the universal mask mandate, Cal OSHA Emergency Temporary Standards continue to recognize the importance of social distancing and states that the fact that particles containing the virus can travel more than six feet, especially indoors, training and instruction should be given to employees in that regard as well as inform that physical distancing, face coverings, increased ventilation indoors, and respiratory protection decrease the spread of COVID -19 and are most effective when used in combination.

Accordingly, it remains prudent that we monitor and continue the flexibility of a hybrid format will allow the continuation of the City’s business so that Council or Commission meetings would not have to be cancelled should members have health concerns or are sick and would provide the flexibility to each member of a legislative body to determine for themselves based on their own health matters whether attending a meeting will be risk to their health and safety or to those attending the meeting.

Even if the City Council continues to make the findings as required, the City Council and each of the City’s commissions can continue to meet in person and the chambers can continue to stay open. This determination does not require that meetings only be held remotely. This determination, howev er, would allow the City to make adjustments if needed (temporarily closing the chambers to the public) should COVID-19 continue to rapidly rise or the new variants threaten the health and safety of the public including staff and members of the City’s legislative bodies.

In conclusion, by reconsidering the circumstances of the state of emergency created by the COVID19 pandemic and finding that the state of emergency continues to directly impact the ability of the members to meet safely in person, the publ ic meetings of the City of Indio can continue to be conducted by Zoom for the next 30 days.

AGENDA ITEM #10.15
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City Council
February 15, 2023

STAFF REPORT

To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Rob Rockwell, Asst. City Manager & Dir. Of Finance Subject: City of Indio Fiscal Year 2022-23 Midyear Budget Report

RECOMMENDATION:

Receive, file, and approve the recommendations and associated budget adjustments in the Fiscal Year 2022-23 Midyear Budget Report (Attachment A)

SUMMARY:

Attached is the City of Indio's Fiscal Year 2022-23 Midyear Budget Report. Overall, City finances are on track and expenditures are progressing consistent with the City Council's approved expenditure plan. As highlighted in the City Manager's budget -report cover letter, budget adjustments are recommended increasing revenue and approving additional expenditures.

BACKGROUND INFORMATION:

Please see attached report

FINANCIAL SUMMARY:

Current FY Financial
Impact:
$58,781,420 In current year budget: No
Current FY General
Fund Impact:
$5,907,978 Budget adjustment: Yes
Next FY Financial
Impact:
$0 Strategic Objective: Financial &
Environmental
Sustainability
Source of funds: Various Fund-Org-Object
Reference:

Various

ATTACHMENTS:

FY23 Midyr Budget Rpt 021523

APPROVAL(S):

Steven Graham, City Attorney Approved - 07 Feb 2023
Rob Rockwell, Asst. City Manager & Dir. Of Finance Approved - 07 Feb 2023 AGENDA ITEM #11.1
City of Indio Fiscal Year 2022-23 Midyear Budget Report (Rob Rockwell, A... Page 439 of 487 Bryan H. Montgomery, City Manager Approved - 07 Feb 2023

AGENDA ITEM #11.1
City of Indio Fiscal Year 2022-23 Midyear Budget Report (Rob Rockwell, A... Page 440 of 487 Attachment A
February 15, 2023
Honorable Mayor and City Council
City of Indio, CA
100 Civic Center Mall
Indio, CA 92202
SUBJECT: Fiscal Year 22/23 Mid-Year Budget Report
I am pleased to present the attached FY 22/23 Mid-Year Budget Report. The report provides details on current-year revenue and expenditure trends, changes in available General Fund fund balance, and provides a multi-year projection based on updated economic and operational trends.

Fiscally, the City’s financial position remains solid. As detailed in the attached report, I recommend mid-year budget adjustments recognizing $5.9 million in additional General Fund revenue, bringing the fiscal-year’s expected total up to $104.6 million. The additional General Fund revenue is driven by better-than-expected sales tax revenue ($2.5 million) and growing transient occupancy tax revenue ($3.5 million). I am also recommending a slight reduction in development revenue and asking for a budget increase related to expected music-festival expenditures. Outside of a handful of small departmental budget adjustments, detailed in the report, my recommendation is to dedicate most of the new revenue toward road maintenance. To summarize, following your approval, the $144.8 million General Fund budget will be funded by $104.6 million in current-year revenue and $40.2 million from fund balance (resources saved from a prior fiscal year).

If I had to summarize the City organization in one word today, it would be “hardworking.” Not only does it describe the persistent efforts of staff, fulfilling the City Council’s vision, it also captures the gravity of an ambitious $116 million capital improvement plan. To be fair, some of those projects will take more than a year to complete, but often, planning and preparations are as challenging—if not more so—than construction. While some slow down is starting to occur, in the past year, staff issued 4,600 building permits, representing $238 million in new construction. That total includes 531 new single-family dwelling permits, 25 multi-family dwelling permits, and 15 new commercial permits. While single- family dwelling construction activity has slowed, commercial and multi-family development activity remains strong. A number of previously approved projects are now adjusting their plans to respond to current market forces. These adjusted development

AGENDA ITEM #11.1
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plans signify the potential construction of thousands of new housing units in the City over the next several years.

In regard to new public facilities, the Public Safety Campus is well underway. Located adjacent to the existing Police and Fire Stations, the campus consists of three separate buildings totaling 43,000 square feet. The campus will include a new state-of-the-art fire station, a new Dispatch Center, and a new Public Safety Services building. Campus construction is now 35% complete, with all slabs poured, structural steel erected, and interior and perimeter framing underway. The project is trending under budget and ahead of schedule. Staff should be able to occupy the campus by the end of the year, with final site improvements being completed a few months later. In addition, designs are almost complete for the new City Hall and new local Library. Next steps include drawing up construction documents, followed by formal construction-cost bidding. I am hopeful that these projects will break ground later this year.

Looking ahead at the City’s finances, the multi-year projection paints a positive outlook.

Barring a serious turn in the economy or a precipitous increase in City operating expenditures, the next few years should be free of any major financial challenges. One clear takeaway from the projection is the deceleration of local projects that are funded with General Fund resources. There is a modest surplus estimated for next year ($1 million) that, when combined with available Measure X revenue ($11 million) and General Fund fund balance ($15 million), the City Council will have the option to consider about $27 million in new one-time projects, about half of this year’s total. Down the road, project funding from the General Fund will be limited to annual savings, if any. The multi- year projection incorporates modest, but necessary, increases in spending for: parks, vehicles and equipment, and staffing. Most importantly, the projection continues to isolate excess Measure X funds, after annual debt and road maintenance obligations. It would be prudent for the City Council to continue its focus on one-time projects—while funds last—and limit increases in on-going costs.

In conclusion, the City of Indio is taking center stage, ever growing and improving the quality of life for its residents and guests. The work is always challenging, but the progress is undeniable. Through diligent planning, budgetary discipline, and an eye on the future, I am confident that the City is heading in the right direction. I am truly honored to be a part of this City’s progress.

Respectfully submitted,
Bryan H. Montgomery
City Manager

AGENDA ITEM #11.1
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CITY OF INDIO
FY 22/23

MIDYEAR BUDGET REPORT

TABLE OF CONTENTS

A. GENERAL FUND - REVENUE SUMMARY ..........................................................1 B. GENERAL FUND - REVENUE DETAIL................................................................2 C. APPROPRIATIONS FOR CONTINGENCY ..........................................................8 D. GENERAL FUND - MULTIPLE-YEAR PROJECTION..........................................9 E. GENERAL FUND - FUND BALANCE SUMMARY .............................................12 F. FY 22/23 MIDYEAR BUDGET VARIANCES BY DEPARTMENT ......................13

1. ADMINISTRATION ......................................................................................13

2. ECONOMIC DEVELOPMENT .....................................................................14

3. POLICE DEPARTMENT ..............................................................................14

4. COMMUNITY DEVELOPMENT...................................................................15

5. PUBLIC WORKS .........................................................................................17

AGENDA ITEM #11.1
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1 A. GENERAL FUND - REVENUE SUMMARY
The City’s General Fund budget is built on the assumption that revenue from all sources will total $98.66 million by the end of the fiscal year. Now at midyear, staff recommends increasing the revenue expectation by $5.9 million based on better-than-expected revenue trends from: sales tax ($1.09 million), transactions and use tax ($1.37 million), and transient occupancy tax ($3.45 million). These gains are offset by modest reductions in expected development revenue; specifically, Community Development plan check fees ($0.10 million) and Public Works plan check fees ($0.40 million). General Fund revenue is summarized in the following table and more revenue detail follows in the next section of this report. In total, General Fund revenue is expected to total $104.57 million at the end of the fiscal year.

The following chart reflects General Fund revenue by source and incorporates changes to the budget as recommended in this report.

General Fund
Revenue Summary (in millions)
FY 21/22
Actual
Revenue
FY 22/23
Adopted
Budget
Mid-
Year
Update
Adjusted
Revenue
Totals
Taxes Sales Tax 16.92 15.91 1.09 17.00
Transactions Tax (Measure X) 17.30 15.63 1.37 17.00
Transient Occupancy Tax 14.81 9.80 3.45 13.25
Property Tax In Lieu of VLF 10.88 11.38 - 11.38
Property Tax 10.07 10.50 - 10.50
Utility Users’ Tax 9.54 8.80 - 8.80
Business License Tax 0.63 0.65 - 0.65
Property Transfer Tax 0.98 0.45 - 0.45
Charges for Services Music Festivals Services 3.80 4.95 0.50 5.45 Ambulance Services 1.86 2.00 - 2.00
Other Service Charges 4.88 3.98 (0.50) 3.48
Other Financing Sources Public Safety CFD/Misc. 4.40 4.32 - 4.32 Use of Assets Interest/Rents/Concessions 4.52 6.03 - 6.03 Licenses & Permits Licenses & Permits 4.91 3.40 - 3.40 Fines & Forfeitures Fines & Forfeitures 0.94 0.47 - 0.47 Other Misc. Revenue 0.94 0.27 - 0.27
Intergovernmental Grants/Reimbursements 0.51 0.12 - 0.12 Totals 107.89 98.66 5.91 104.57
Recommended Motion: That the City Council direct the Finance Department to adjust appropriations and estimated revenue as follows:

Increase estimated revenue:
101-401205 Sales Tax $1,088,000
101-401210 Trans. & Use Tax (Measure X) 1,370,000
101-401605 Transient Occupancy Tax - Hotels 1,670,000
101-401615 Transient Occupancy Tax – STR 1,780,000
Total $5,908,000
Decrease estimated revenue:
101-406105 Com. Development Plan Check Fees $100,000

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2 101-406210 Public Works Plan Check Fees 400,000
Total $500,000
Increase appropriations:
1011199-591003 Appropriations for Contingency $5,408,000 Not reflected in the budget adjustment above, a budget adjustment recognizing $499,978 in concert revenue is requested in the Departmental Reports section of this report, for the Police Department, with an associated increase in expected 2023 concert-service costs.

B. GENERAL FUND - REVENUE DETAIL
a) Sales and Use Tax
Sales tax revenue is the City’s largest source of general-purpose revenue, representing about 33% of all General Fund revenue. For transparency, regular sales and use tax (Bradley Burns) is separated and reported independent from the City’s transaction and use tax (Measure X). Both sales tax rates are 1% of the price of goods sold.

The following sales tax graph shows actual sales tax receipts since FY 17/18, illustrated with a solid black line. The dashed line represents revenue projections through FY 26/27. In FY 18/19 revenue was inflated, when the state made a catch-up payment after a problematic sales-tax-system implementation the previous year. In FY 19/20, sales slumped due to the onset of the Coronavirus and state-granted tax-payment deferrals that were made up the following year.
$ 1 1 . 5
$ 1 3 . 0
$ 1 1 . 5
$ 1 4 . 2
$ 1 6 . 9 $ 1 7 . 0 $ 1 7 . 0 $ 1 7 . 3
$ 1 7 . 7
$ 1 8 . 0
F Y 1 8 1 9 2 0 2 1 2 2 2 3 2 4 2 5 2 6 F Y 2 7
S a l e s a n d U s e T a x R e v e n u e
( i n m i l l i o n s )
$ -
$ 2
$ 4
$ 6
F Y 2 2 F Y 2 3
M i d y e a r
C o m p a r i s o n
Future-year revenue growth is not expected to be as robust as it has been over the past few years as the economy is muffled by inflationary pressure. Looking ahead, sales tax revenue is expected to stabilize next year, followed by growth of around 2% in the out years.

The City’s budget was built on the assumption of $15.9 million in Bradley-Burns sales tax revenue. With lingering pandemic effects, interest rate hikes, and growing inflation, consumer spending is slowing this fiscal year. Nonetheless, current-year receipts are expected to be similar to last year’s numbers, totaling about $17.0 million. Staff

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3 recommends increasing the current-year budget expectation by $1.09 million as reflected in the preceding General Fund Revenue Summary section of this report. b) Transaction and Use Tax (Measure X)
Measure X is a 1% transaction and use tax approved by local voters in November of 2016.

The tax is applied similarly to regular sales tax, but levied on where the goods are used rather than where the goods are purchased. Transaction and use tax receipts generally mirror regular sales tax receipts and are similarly trending this year. The following graph show actual sales tax receipts since FY 17/18 and includes revenue projections through FY 26/27. Comparable to regular sales tax, future-year transaction and use tax projections assume stable revenue next year, with modest growth of about 2% a year starting in FY 25/26.
$ 1 0 . 6
$ 1 1 . 5
$ 1 1 . 2
$ 1 4 . 0
$ 1 7 . 3
$ 1 7 . 0 $ 1 7 . 0
$ 1 7 . 3
$ 1 7 . 7
$ 1 8 . 0
F Y 1 8 1 9 2 0 2 1 2 2 2 3 2 4 2 5 2 6 F Y 2 7
M e a s u r e X T r a n s a c t i o n a n d U s e T a x ( i n m i l l i o n s )
$ -
$ 2
$ 4
$ 6
F Y 2 2 F Y 2 3
M i d y e a r
C o m p a r i s o n
The current-year transaction and use tax revenue budget was built on the expectation of $15.6 million, but receipts through the first half of the fiscal year imply a higher level of revenue. A budget adjustment has been included in the General Fund Revenue Summary section of this report increasing the current-year estimate by $1.37 million. Transaction and use tax is affected by development, as goods are purchased from abroad for local use.

With the recent slowdown in development activity, current-year revenue is not expected to match last-year’s high.
c) Transient Occupancy Tax (TOT)
Transient Occupancy Tax (TOT) is imposed on individuals lodging in the City for up to 30 days, such as hotel patrons, campers during music-festival events, and guests renting local residences. The following graph depicts TOT revenue received from these individuals since FY 17/18, illustrated with a solid line, and includes revenue projections through FY 26/27, illustrated with a dashed line.

Ten years ago, annual TOT revenue totaled a modest $2.8 million, but in FY 16/17 short- term lodging stays picked up as residential-vacation rentals became popular. That year, residential rentals generated $1.7 million (28%) of the year’s $6.3 million total. Just as short- term vacation rentals were on the rise, in March of 2020, the governor proclaimed a state

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4 emergency to exist due to COVID-19. Hotels closed and associated TOT revenue swiftly dropped. In FY 20/21, short-term lodging stays rebounded, mostly driven by residential rentals. Today, short-term residential-vacation rentals represents 58% of all TOT revenue generated in the City, exceeding what is produced through local hotels. $ 6 . 8
$ 7 . 8
$ 5 . 0
$ 8 . 7
$ 1 4 . 8
$ 1 3 . 3 $ 1 3 . 4 $ 1 3 . 5 $ 1 3 . 7 $ 1 3 . 8
F Y 1 8 1 9 2 0 2 1 2 2 2 3 2 4 2 5 2 6 F Y 2 7
T r a n s i e n t O c c u p a n c y T a x
( i n m i l l i o n s )
$ -
$ 2
$ 4
$ 6
F Y 2 2 F Y 2 3
M i d y e a r
C o m p a r i s o n
The City’s TOT revenue expectation is currently set at $9.8 million. While revenue receipts through midyear are trending closer to last-year’s actuals, newly adopted short-term home rental permit fees and more robust rental regulations are expected to subdue growth in the near term. Future-year TOT revenue is expected to stabilize, followed my modest growth around 1% a year as hotel and residential rental rates rise. A budget adjustment has been included in the General Fund Revenue Summary section of this report, increasing this year’s projected revenue by $3.45 million, to $13.3 million. d) Property Tax In-Lieu of Vehicle License Fees
In FY 04/05, the state legislature opted to replace local Vehicle License Fee (VLF) revenue with an equal amount of property tax revenue. Since that time, VLF revenue has been allotted based on changes in both local property values and population.

F Y 2 2 F Y 2 3
M i d y e a r
C o m p a r i s o n
$ 9 . 0
$ 9 . 4
$ 9 . 9
$ 1 0 . 3
$ 1 0 . 9
$ 1 1 . 4
$ 1 2 . 0
$ 1 2 . 6
$ 1 3 . 2
$ 1 3 . 9
F Y 1 8 1 9 2 0 2 1 2 2 2 3 2 4 2 5 2 6 F Y 2 7
P r o p e r t y T a x R e v e n u e I n L i e u o f V L F ( i n m i l l i o n s )
F i r s t a l l o c a t i o n
i n F e b r u a r y

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5 Today, VLF revenue is the City’s fourth largest sources of general-purpose revenue and expected to total $11.4 million this fiscal year. Receipts through midyear support that expectation. The preceding graph depicts actual receipts since FY 17/18 and includes revenue projections through FY 26/27. Future-year receipts are assumed to grow 5% a year based on the historical average, backed by steady increases in property values and population growth.
e) Property Tax
Property tax revenue is the City’s fifth largest general-purpose revenue source. The following graph depicts property tax revenue received since FY 17/18 and includes revenue projections through FY 26/27.
$ 7 . 8
$ 8 . 4 $ 8 . 7
$ 9 . 4
$ 1 0 . 1
$ 1 0 . 5
$ 1 1 . 0
$ 1 1 . 6
$ 1 2 . 2
$ 1 2 . 8
F Y 1 8 1 9 2 0 2 1 2 2 2 3 2 4 2 5 2 6 F Y 2 7
P r o p e r t y T a x R e v e n u e
( i n m i l l i o n s )
$ -
$ 2
$ 4
F Y 2 2 F Y 2 3
M i d y e a r
C o m p a r i s o n
After the Great Recession, it took nine years for local property values—and associated property taxes—to surpass the pre-recession high set in FY 07/08. Since FY 16/17, property tax revenue has grown, on average, 6% a year. Future-year revenue is projected to grow about 5% a year as residential and commercial construction continues to occur, but at a slightly slower pace. The budget expectation is currently set at $10.5 million. Receipts through midyear support that expectation.
f) Utility Users’ Tax (UUT)
The local Utility Users’ Tax (UUT) rate is 6%, assessed on telephone, gas, electric, and water usage; and 3% assessed on cable television usage. UUT revenue is remitted to the City by each local utility company offering services to residents.

The following UUT graph illustrates actual receipts through FY 21/22 and includes revenue projections through FY 26/27. Future-year UUT is presumed to stabilize at around $8.8 million. Competition among corporate wireless communication providers, water conservation efforts, and the proliferation of solar panels are expected to slow future-year tax growth.

The City’s UUT revenue expectation is currently set at $8.8 million and receipts through midyears support that assumption.

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6 $ 8 . 5
$ 8 . 0 $ 7 . 9
$ 8 . 4
$ 9 . 5
$ 8 . 8 $ 8 . 8 $ 8 . 9 $ 8 . 9 $ 9 . 0
F Y 1 8 1 9 2 0 2 1 2 2 2 3 2 4 2 5 2 6 F Y 2 7
U t i l i t y U s e r s ' T a x
( i n m i l l i o n s )
$ 1
$ 3
$ 5
F Y 2 2 F Y 2 3
M i d y e a r
C o m p a r i s o n
g) Business License Tax
Business License Tax revenue is a tax imposed on all businesses transacting in the City.

The tax is based on the amount of gross revenue a business generates within the City’s jurisdiction. The tax burden is not terribly high. On average, most businesses remit about $100 a year, based on annual gross receipts of $225,000- $250,000. The City expects to receive $650,000 in business-tax revenue this fiscal year and receipts through December are indicative of that outcome.
h) Property Transfer Tax
Property Transfer Tax is imposed when realty is sold, assigned, transferred, or otherwise conveyed to a purchaser within the City’s jurisdiction. The tax rate is $0.275 for each $500 or fractional part thereof. Local Property Transfer Tax spiked in FY 21/22, totaling $979,009, due to robust post-pandemic activity and concerns over future interest rates hikes. Future-year Property Transfer Tax receipts are expected to be less, around the historic average of $450,000 a year.
i) Charges for Services
Services for which the City is compensated include ambulance services, engineering services, fire inspections, school resource officers, false alarm responses, and the administration of local assessment districts. The City also expects to be reimbursed $5.5 million in services rendered in support of the Coachella Music and Art Festival and the Stagecoach Country Music Festival. The City contracts with many law enforcement agencies to protect local festivalgoers and is reimbursed accordingly by festival promoters.

The City’s second largest source of fee revenue is derived from local ambulance services, which is expected to total $2 million this fiscal year. Given the high number of local ambulance users on Medicare, and the associated federal reimbursement cap, ambulance- service fees only cover a fraction of the $16 million the City pays for local fire and ambulance services.

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7 Plan checks by both Public Works engineering staff—for public infrastructure—as well as Community Development planning staff—for private construction—are on the decline. It seems that increases in borrowing costs, the costs for construction materials, and the potential of an economic recession are forcing developers to postpone projects. Staff recommends lowering the current-year revenue expectation to better reflect current-year trends. A budget adjustment has been included in the General Fund Revenue Summary section of this report, decreasing plan check revenue by $0.5 million.

Charges for services is expected to total $10.9 million this fiscal year.

j) Other Financing Sources
This category of revenue represents funds that are collected in non-General Fund accounts and transferred into the General Fund to cover specific services. Revenue from Other Financing Sources is expected to total about $4.4 million this fiscal year, due to the transfer of assessment revenue from two public-safety community facilities districts ( CFD’s 2004-1 and 2004-2) that partially fund police and fire operations. Indications are that this revenue source is on target.
k) Use of Assets
Use of Assets, also called Use of Money and Property, is a category for City revenue representing income generated through the rental, lease, sale, and investment of City resources. With this category, the City recognized revenue attributed to exclusive arrangements for waste disposal ($1.5 million), festival impacts ($2.5 million), and cable services ($1 million). The current budget assumes revenue within this category totals $6.03 million at yearend. Indications are that this revenue source is on target. l) Licenses and Permits
License and permit revenue is collected to cover the costs of regulating various City activities such as local business activity, short-term residential rentals, building and construction, and alarm-system usage. The majority of the revenue collected in this category is associated with building and planning services. The current-year revenue projection totals $3.4 million. Indications are that this revenue source is on target; however, building permit revenue is trending down this year by about 13%. m) Fines and Forfeitures
Revenue within this category is predominantly generated from vehicle, parking, and other code enforcement fines. The current budget assumes Fine and Forfeiture revenue will total $465,000. Through midyear, Fine and Forfeiture revenue is trending on target. n) Miscellaneous Revenue and Reimbursements
Miscellaneous revenue encompasses funding that does not fit into any other major revenue category. The current budget assumes miscellaneous revenue will total $270,000. As of midyear, staff is not recommending any changes to this revenue budget. o) Federal and State Reimbursements
Miscellaneous state and federal reimbursements consist of revenue collected for peace

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8 officer training (POST), various state mandates, and ground emergency medical transports (GEMT). The current budget assumes federal and state reimbursements will total $120,000.

Indications are that this revenue source is on target.

C. APPROPRIATIONS FOR CONTINGENCY
Funds held in the contingency account represent current-year resources that are available to cover unanticipated expenditures, potential shortfall in discretionary revenue, and other City priorities. Funds remaining within the contingency account at yearend become available to bolster City reserves or fund activities in the following fiscal year, as long as other budget expectations are met.

Appropriations for Contingency Increase Decrease Balance Beginning balance as of 07/01/22: $500,000
City Manager’s Office—special legal counsel services ($74,900) $425,100 Public Works—TCC grant implementation costs ($67,755) $357,345 Community Development-- cannabis licensing, HdL ($147,400) $209,945 Recommended Midyear Adjustments:

New General Fund revenue (page 1) $5,408,000 $5,617,945 Community Services – Second Saturdays (page 13) ($40,000) $5,577,945 Economic Development— appraisals/data (page 14) ($40,000) $5,537,945 Community Dev. – various implementations (page 15) ($292,000) $5,245,945 Public Works – Additional road repairs (page 17) ($4,000,000) $1,245,945 Earmarks:

Future DB litigation settlement ($600,000) $645,945
Trash enclosures ($400,000) $245,945
Unobligated Balance: $245,945
When the budget was adopted, the City Council appropriated $500,000 with the City’s contingency account. As of midyear, $209,945 remains after $290,055 was relied upon to cover unanticipated: legal services in search of a financing solution to enhance the City’s electrical infrastructure ($74,900); Transformative Climate Community grant application costs ($67,755); and consulting costs associated with the implementation of a local cannabis storefront retail business permit process ($147,400).

Upon approval of staff’s recommendations within this report, newly identified General Fund Revenue ($5.4 million) will be appropriated within the contingency account and made available to cover operational needs—as reflected in the department reports section of this report—and other future priority needs, as reflected in the table above. Specifically, staff recommends drawing $372,000 from the contingency for unanticipated costs within Community Services ($40,000), Economic Development ($40,000), and Planning ($292,000). Additionally, staff recommends withdrawing $4 million from the account to fund additional road repairs. More information on each of these recommended drawdowns can be found in the FY 22/23 Department Reports section of this report on the pages indicated in the table.

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9 From the remaining contingency balance, two future earmarks are recognized: an expected litigation payment totaling around $600,000 and $400,000 to assist businesses to construct Code-compliant trash enclosures.

D. GENERAL FUND - MULTIPLE-YEAR PROJECTION
The multi-year budget projection is a planning tool that forecasts General Fund revenue as well as future-year expenses. The model reflects potential budget surpluses as well as possible budget deficits, allowing for advance planning. The projection incorporates revenue assumptions consistent with revenue projections discussed in this report. The model also presumes that appropriations approved by the City Council in any one year roll forward into the next unless appropriated for a one-time purpose. The model has been updated with expenditure projections consistent with the assumptions discussed below. Understanding the model’s assumptions is key to understanding the model’s outcomes, particularly relating to the Measure X Set Aside, which reflects a reserve not an inevitable expense.

In general, the model forecasts a modest $1 million surplus next year that becomes a $570,000 budget deficit by FY 26/27, as projected expenditures exceed expected revenue.

In reality, a budget deficit of that size, in any single year, is unlikely, given the many budget- balancing options at the City Council’s discretion. In FY 26/27, the projected $570,000 variance will be 0.5% of overall expenditures. Revenue can be better than projected.

Expenses can be reduced. The City Council’s directive to isolate and hold Measure X sales tax resources aside for yet-to-be determined one-time projects—net of bond debt and road maintenance—could be altered. For example, in FY 25/26, the potential use $30,000 from the $3.4 million Measure X set aside would nullify the deficit, but place a modest demand on Measure X funds to cover future on-going operational costs—something the City Council has not previously committed to. The Multi-year Projection at best signifies continued growth in City operations. At worst, the realization that not all long-term priorities can be met.

General Fund
Multi-year Projection
(in millions)
Original
Budget
22/23
Adjusted
Budget
22/23 23/24 24/25 25/26 26/27

RESOURCES
Revenue 98.66 104.57 106.27 108.77 111.57 114.17
USES
Salary & Benefits 35.87 35.87 37.91 39.41 40.91 42.41 General Appropriations 28.56 28.56 33.22 40.89 42.21 42.56 Fire & Ambulance services 17.94 17.94 19.54 20.54 21.34 22.34 One-time projects 52.50 58.76 0 0 0 0 General Fund Contingency 0.50 1.25 0.50 0.50 0.50 0.50 Vehicles & Equipment 0.50 0.50 0.55 0.60 0.65 0.70 General Park Maintenance 1.87 1.87 2.17 2.22 2.27 2.32 Sport Park Maintenance 0 0 0 0 0.30 0.32 Measure X set aside 0 0 11.33 4.16 3.42 3.59 Subtotal Uses 137.74 144.75 105.22 108.32 111.60 114.74 Fund Balance Increase/(Decrease) (39.08) (40.18) 1.05 0.45 ( 0.03) ( 0.57) Projected Figures
x x

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10 a) Revenue
In general, General Fund revenue is expected to grow 2-3% a year, on average by about $2.5 million a year. Inflation and the raising interest costs are expected to slow development revenue, but not enough to nullify gains in tax revenue. Revenue growth since the Great Recession has been greater than 3% a year due to a strong post-recession recovery and three voter-approved tax increases: utility users’ tax (2010), transient occupancy tax (2014), and transactions and use tax (2016). City revenue is heavily reliant on the economy and consumer-spending trends, which can change abruptly, generating unexpected gains as well as unplanned losses. Therefore, based on today’s economic and political climates, the City’s revenue forecast is conservatively optimistic. b) Salary and Benefits
Salary and benefit costs for 244 employees is expected to total $35.9 million this fiscal year, representing about 42% of all General Fund expenditures. The total covers the cost of approximately 81 sworn police officers and includes overtime pay, health benefits, and retirement costs. Annual merit increases and retirement costs—passed to the City from CalPERS—typically raise salary costs about $1 million a year. Salary savings built into the current-year budget ($1 million) is not assumed in the out years, as vacant police officer positions are filled. Future-year salary costs include a modest inflator, acknowledging the City’s need to add staffing and adjust some salary levels for competitive hiring. c) General Appropriations
General Appropriations embodies budgets for all General Fund departments, excluding amounts reflected separately in the table: salary and benefits; fire and paramedic contract services; one-time project funding; contingency; vehicle and equipment purchases, and park maintenance. These individual cost drivers have been isolated from General Appropriations for emphasis and significance. Appropriations supporting general operations are assumed to increase next fiscal year due to $4.5 million in dedicated annual road maintenance, previously recognized as a one-time expense. Starting in FY 24/25, general appropriations will increase $7.3 million to cover annual debt payments relating to newly issued 2022 Lease Revenue Bonds.
d) Fire and Ambulance Services
The City contracts with the County of Riverside for fire and ambulance services. The County in turn contracts with the state. Changes to the labor agreement between CalFire staff and the state are expected to raise City-service costs almost 12% next fiscal year, about $1.6 million. Retroactive cost-of-living allowances along with longevity and education pay incentives are the main drivers. Future cost-of-living allowances and changes to the agreed upon work-week schedule are expected to increase costs 5% every year for the next few years.
e) One-time Projects
This fiscal year, the City Council embarked on an ambitious plan to spend $52.5 million, in General Fund resources, on infrastructure improvements throughout the City. Those funds

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11 supplement $56.5 million in other funding sources, all supporting local projects. The $52.5 million was budgeted as categorized below:
•$13.5 million for new public facilities
•$12.8 million for park improvements
•$12 million for upgrading freeway interchanges
•$7.2 million for new streets and medians
•$2.7 million on street maintenance
•$2.8 million on downtown beautification/property acquisitions •$1.2 million on sidewalk improvements
•$250,000 on traffic signals
During the fiscal year, the City Council appropriated additional General Fund resources (fund balance) for new police radios ($1.3 million) and supplemented a road-maintenance contract ($278,412). Additionally, upon approval of the recommendations contained within this report, General Funds will be appropriated to cover $4.6 million in additional work described in the Department Reports section of this report and as summarized in the Appropriations for Contingency table. Most of the new spending will cover $4 million in additional street maintenance, for a grand total of $58.8 million.

Looking ahead, the use of one-time General Fund resources will be limited to annual budget savings, if any. Therefore, no future use of General Fund resources is projected in the model.
f) General Fund Contingency
Funds held in the General Fund contingency account represent the availability of current- year resources that have not been programed for a particular City priority. Funds held in the account are at the City Council’s, as well as the City Manager’s, discretion to use on any unforeseen City priority. Unused contingency funds at the end if the fiscal year become available for future-year use. In the model, $500,000 is budgeted annually for contingency. g) Vehicles and Equipment
The City traditionally appropriates $500,000 a year to replace dilapidated vehicles and equipment, including old street sweepers, utility trucks, ambulances, and police cars. Costs to maintain some aged equipment is putting financial pressure on the fleet maintenance budget. To address the City’s aging fleet, $3 million in American Recovery Plan Act funds will be used to replace two street sweepers, a utility tractor, an ambulance, and several new police vehicles this fiscal year. In order to avoid unnecessary repair costs and to maintain a workable fleet, vehicle and equipment funding increases $50,000 per year in the multi-year model.
h) General Park Maintenance
The City appropriates about $1.8 million a year for ongoing park maintenance, which covers landscape, water, and equipment repairs. To raise the quality of parks around the City, the City Council appropriated $12.8 million this fiscal year for new parks and existing park upgrades. In order to sustain park quality, $300,000 in additional park-maintenance funding is built into the multi-year model next fiscal year, with incremental increase included in the out years.

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12 i) Sports Park Maintenance
In 2021, the City was awarded an $8.5 million grant to develop park land along Market Street, west of Jackson Street, behind the Family Dollar store. The scope of the project includes improving approximately 39 acres of City land with shade structures, trees, open field space for organized sports, walking paths, a restroom concession building, public art, parking lots, walking path lights, and lights for one baseball field. In accordance with the grant agreement, the improvements must be complete by June 30, 2025. The multi-year outlook incorporates $300,000 for annual park maintenance and other park necessities starting in FY 25/56, increasing slightly thereafter.
j) Measure X Set Aside
In 2017, when the City first received Measure X sales tax revenue, the revenue had a 2037 expiration date, a 20-year life. Given the relative limited term, the City Council diligently decreed all Measure X revenue to be spent on one-time expenditures. To do otherwise, such as fund ongoing salary and benefits, could lead to mass layoffs, when plausibly $25 million a year in Measure X revenue abruptly ended. In 2021, voters removed the 2037 expiration date. Nonetheless, to date the City Council remains committed to the one-time expenditure strategy, with two exceptions: the financing of General Fund bond debt and road maintenance.

The Measure X Set Aside total reflected in the multi-year model captures the remaining balance of Measure X revenue after covering about $9 million in bond debt and approximately $4.5 million in annual road maintenance. How these funds will be used remains at the City Council’s discretion. Reversing the one-time-expenditure decree would result in annual budget surpluses each year, assuming those funds are not dedicated to another use.

k) Fund Balance Increase/(Decrease)
Changes in fund balance represent the projected difference between budgeted expenditures and estimated current-year revenue. A decrease in fund balance is sometimes expected because the City is using resources received in a prior year to cover the cost of current-year projects, which is the case in FY 22/23. In future years, increase in fund balance represents more revenue than plan expenditures, while decreases in fund balance foreshadow expenses that are more than projected revenue. As of midyear, the City’s multi- year projection indicates the likelihood of modest budget surpluses in the next two fiscal years, followed by the need to reduce expenditures in fiscal year’s 25/26 and 26/27, if the use of reserves—funds set aside for emergencies—is not the City Council’s preference.

Projected shortfalls are small and revenue growth could be better than predicted. In addition, the model administratively recognizes a Measure X set aside, but what those funds might be used for has not been determined. Consequently, projections infer that both revenue and expenditures are on similar upward trajectories, but that the City should be wary of possible economic downturns in the economy and weighty increases in operational expenditures.

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13 E. GENERAL FUND - FUND BALANCE SUMMARY
Fund balance represents City assets in excess of its liabilities. Fund balance effectively reflects the City’s net financial position, where fund balance is adjusted each year by gains (under-spending and revenue surpluses) and losses (overspending and revenue shortfalls).

For consistent government-financial reporting across the United States, fund balance is categorized into five categories, as defined below and summarized in the following table.

Nonspendable fund balance represents resources that cannot be spent because they are not in a spendable form. At the end of FY 21/22, the City had $8.6 million in nonspendable fund balance, representing prepaid expenditures ($66,494), land held for resale ($5 million), and a note receivable ($3.5 million). Nonspendable fund balance is expected to decrease by the end of the fiscal year due to payments on the outstanding note.

General Fund
Fund Balance
(in millions)
Ending
Fund
Balance
FY 20/21
Ending
Fund
Balance
FY 21/22
Ending*
Fund
Balance
FY 22/23
Ending*
Fund
Balance
FY 23/24
NONSPENDABLE 8.65 8.62 8.60 8.58
RESTRICTED 1.21 1.24 2.27 2.30
COMMITTED (by Council) 12.00 15.00 17.00 17.00
ASSIGNED (by City Mgr) 12.08 44.09 - -
UNASSIGNED 19.80 15.71 15.71 15.71
Total 53.74 84.66 43.58 43.59
*Based on FY 22/23 budget projections
Restricted fund balance represents resources that are subject to external enforceable legal constraints. The funds captured in this category are only expendable on City pension obligations and are held in an IRS Section 115 trust account.

Committed fund balance represents resources that are officially set aside by the City Council for a “rainy day.” The portion of fund balance categorized as “committed” represents funds put aside for economic uncertainties, emergencies, or for an urgent City priority as directed by the City Council. The balance of funds categorized as committed at the end of FY 21/22 total $15 million. This fiscal year, the City Council added $2 million to the reserve, making the total $17 million. City policy stipulates that for the City’s financial health an amount equal to 15% of total General Fund revenue should be set aside for emergencies.

In consideration of the revenue increase reflected in this report that bring the revenue assumption up to $104.6 million, the minimum emergency-reserve benchmark stands at $15.7 million.

Assigned fund balance represents resources that are earmarked by City administration for a justifiable operational purpose. At the end of FY 21/22, $44.1 million was assigned by the City Manager to cover various future-year projects and known Council priorities. The funding for these priorities is sourced from prior-year savings. All of the funds held in this category are expected to be spent in FY 22/23.

Unassigned fund balance represents resources that have not been categorized as nonspendable, restricted, committed, or assigned.

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14 F. FY 22/23 MIDYEAR BUDGET VARIANCES BY DEPARTMENT
This section of the report is used to communicate departmental points of interest that have the potential to impact City finances. Narratives in this section convey prospective variances from the budget and, in significant cases, include requests to modify the budget.

Department operations that are predominantly consistent with the budget are not necessarily referenced.

1. ADMINISTRATION
a) Community Services
Second Saturday concert events began in January 2022 under the supervision of the Economic Development Department. The department was provided $150,000 to facilitate the events. As of midyear, oversight has been passed to the Community Services Division.

Unspent event appropriations within the Economic Development budget ($75,000) will be transferred over to Community Services; however, in order to cover expected event production, entertainment, concessions, giveaways, and other miscellaneous event-related costs, staff requests an additional $40,000 in expenditure authority.

Recommended Motion: That the City Council direct the Finance Department to adjust appropriations as follows:

Increase appropriations:
1011167-521079 Special Event Services $115,000
Decrease appropriations:
1011199-591003 Appropriations for Contingency $40,000
1011175-521079 Special Event Services 75,000
Total $115,000

2. ECONOMIC DEVELOPMENT
Economic Development is spending more than expected on property appraisals, title reports, and environmental assessments; and advertising City opportunity sites to developers’ realtors, and investors. The department requests $27,500 to cover these expected expenditures. Additionally, the department recently subscribed to a marketing intelligence platform that provides location analytics, local site visit trends, and trade area demographics. The information has proven to be a valuable tool, convincing potential retailers that the City is a viable retail location. In order to maintain the subscription through the remainder of the fiscal year, staff requests an additional $12,500 to avoid a yearend expenditure overrun. In total, the department requests $40,000 in additional appropriations to cover necessary expenditures.

Recommended Motion: That the City Council direct the Finance Department to adjust appropriations as follows:

Increase appropriations:
1011175-521064 Professional & Technical Services $40,000

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15 Decrease appropriations:
1011199-591003 Appropriations for Contingency $40,000

3. POLICE DEPARTMENT
Overall, the Police Department budget is on track. However, staff requests modifications to a handful of special, non-General Fund, police budgets. Requested increases in expenditure authority are offset by special-fund revenue or reductions in spending in other categories. Changes will allow the department to spend donated funds on animal supplies, abandoned vehicles revenue on a new Code Enforcement vehicle, and Police Traffic Service revenue on additional small tools and equipment.

Recommended Motion: That the City Council direct the Finance Department to adjust appropriations as follows:

Increase appropriations:
214-531006 Animal Supplies $3,000
219-555003 Vehicles 65,000
221-521064 Other Professional Services 130,000
228-531060 Small Tools & Equipment 50,000
228-531015 Clothing 5,000
Total $253,000
Decrease appropriations:
219-521064 Other Professional Services $3,000
219-531060 Small Tools & Equipment 10,000
223-524028 Travel & Training 4,000
223-531018 Software 19,450
223-531057 Safety Equipment 35,349
223-531060 Small Tools & Equipment 30,232
Total $102,031
Expected offset:
214-302003 Restricted Fund Balance $(3,000)
219-302003 Restricted Fund Balance (52,000)
221-302003 Restricted Fund Balance (130,000)
223-302003 Restricted Fund Balance 89,031
228-302003 Restricted Fund Balance (55,000)
Total $(150,969)
As the 2023 concert season approaches, City staff and concert promoters have been refining the concert safety plan. To accommodate the updated plan, staff requests a budget adjustment allowing the department to expend $499,978 more on various safety costs, offset by an equal amount of reimbursement revenue.

Recommended Motion: That the City Council direct the Finance Department to adjust appropriations and estimated revenue as follows:

AGENDA ITEM #11.1
City of Indio Fiscal Year 2022-23 Midyear Budget Report (Rob Rockwell, A... Page 458 of 487 Attachment A
16 Increase appropriations:
1011175-521064 Concert Services $499,978
Increase estimated revenue:
101-406750 Music Festival Service Fees $499,978

4. COMMUNITY DEVELOPMENT
a) Planning
As of midyear, a number of Planning expenditure patterns are off track. In total, the department requests $292,000 in additional expenditure authority for the following unanticipated priorities:
•$10,000 for printing and reproduction costs due to enhanced public noticing for the Citywide Zoning Code Update and the Highway 111 Corridor Specific Plan Projects.

The department produced and distribution several citywide mailings to ensure public awareness and transparency.
•$50,000 for general annexation consulting services.
•$75,000 for consulting services relating to the California Environmental Quality Act (CEQA) for four new substations as part of the City’s on-going efforts to work with Imperial Irrigation District to resolve electrical capacity limitations. •$30,000 for implementation assistance relating to the new Highway 111 Corridor Specific Plan. Funds will cover staff training cost across multiple departments; direct assistance to planning staff on design review efforts; and the development of new forms and information toolkits to assist property owners, business owners and developers. These services will have an immediate and beneficial impact on the implementation of the new Specific Plan.
•$25,000 for implementation assistance relating to the new Unified Development Code. Funds will cover staff training costs across multiple departments, direct assistance to planning staff on design review efforts, and development of new forms and information toolkits to assist property owners, business owners and developers. •$27,000 for implementation assistance relating to the Housing Element. Funds will cover professional-service costs to meet obligations called out in the City’s Housing Element, as certified by the state in April 2022. The City has committed to completing a number of substantive actions this fiscal year 22/23. This assistance will significantly increase the likelihood that these actions can be completed and minimize the potential for state agency compliance issues.
•$75,000 for Sphere of Influence/Pre-Annexation Services. The City intends to pursue inclusion of the area west of Jackson Street, east of Calhoun Street, south of Avenue 50 and north of Avenue 52 in its Sphere of Influence along with the potential modification of the existing Sphere of Influence at the southeast corner of Avenue 50.

These efforts must follow the statutory process and procedures established by Riverside LAFCO. In order to meet necessary timing considerations, the department needs professional assistance to conduct needed General Plan amendments, pre- annexation zoning, CEQA analysis and community engagement.

Recommended Motion: That the City Council direct the Finance Department to adjust appropriations as follows:

AGENDA ITEM #11.1
City of Indio Fiscal Year 2022-23 Midyear Budget Report (Rob Rockwell, A... Page 459 of 487 Attachment A
17 Increase appropriations:
1012182-524022 Printing and Reproduction Services $10,000 1012182-521064 Professional and Technical Services 282,000 Total $292,000
Decrease appropriations:
1011199-591003 Appropriations for Contingency $292,000
b) Building and Safety
Building and Safety’s mid-year expenditure pattern is generally on track, with limited line- item concerns. One concern relates to the hiring of a contracted permit technician that assisted at the permit counter from July through October, during a period of high volume permit activity. Most of these costs are expected to be absorbed into the existing budget, due to salary savings from a vacant full-time position. However, consulting costs generally run higher than staffing costs, raising concerns of a small yearend overrun. Additionally, costs for contracted plan-review services run on average $12,000 per month. While yearend costs are expected to be within the existing budget, staff is aware of several large multi- family projects that if submitted before June could result in expenses in excess of the budget.

5. PUBLIC WORKS
Given the City Council’s decree for meaningful and consistent improvements to local streets and roads, staff requests an additional $4 million for various road improvements. Prompt funding affords the City the opportunity to take advantage of cost savings provided through the existing council-approved contracts.

Upon approval, $1.6 million in additional grind and overlay improvements will be completed on the following eight street segments:
•Oasis Street (Highway 111 to Wilson Avenue)
•Madison Street (Avenue 48 to Avenue 49)
•Highway 111 (Golf Center Parkway to Smurr Street)
•Highway 111 at Jefferson Street
•Dr. Carreon Boulevard (Calhoun Street to Van Buren Street) •Bristol Street (Dr. Carreon Boulevard to Stone Canyon Avenue) •Kenner Avenue (Saguaro Street to Jackson Street)
Upon approval, $2.4 million in additional slurry seal improvements will be completed on the following twelve street segments:
•Miles Avenue (Dune Palms Road to Jefferson Street)
•Dune Palms Road (West Ward Ho Drive to Miles Avenue)
•West Ward Ho Drive (Dune Palms Road to City Limits)
•Monroe Street/I-10 Interchange
•Avenida Del Mar (Monroe Street to Avenue 46)
•Avenue 46 ( Madison Street to Monroe Street)
•Clinton Street (Indio Boulevard to Miles Avenue)
•Madison Street (Highway 111 to Miles Avenue)

AGENDA ITEM #11.1
City of Indio Fiscal Year 2022-23 Midyear Budget Report (Rob Rockwell, A... Page 460 of 487 Attachment A
18 •Miles Avenue (Smurr Street to Oasis Street)
•Trader Place
•Jefferson Street (Dunbar Drive to Avenue 50, including City of La Quinta side) •Madison Street (Avenue 49 to Avenue 50)
The requested budget adjustment includes work performed on the City of La Quinta’s side of Jefferson street, which is funded by the City of La Quinta.

Recommended Motion: That the City Council direct the Finance Department to adjust appropriations and estimated revenue as follows:

Increase appropriations:
300-523035 Repair & Maint. of Streets and Roads $4,600,000 1011190-581003 Operating Transfers Out 4,000,000
Total 8,600,000
Decrease appropriations:
1011190-591003 Appropriations for Contingency $4,000,000 Increase estimated revenue:
300-402220 Intergovernmental Revenue $600,000
300-408305 Operating Transfers In 4,000,000
Total $4,600,000
In June, the City Council granted authority to move ahead with $5.7 million in pedestrian improvements surrounding Herbert Hoover Elementary School. Due to timing, not all the necessary budget adjustments were incorporated into the current-year budget. Staff requests a budget adjustment recognizing and accounting for the portion of this project that is funded by residual 2007B City/RDA bonds.

Recommended Motion: That the City Council direct the Finance Department to adjust appropriations as follows:

Increase appropriations:
322-523006 Construction $1,741,308
Expected offset:
322-302003 Restricted Fund Balance $1,741,308
In October, the City Council granted authority to move ahead with $1.7 million in additional road rehabilitation projects. Mistakenly, a portion of the work performed on behalf of the County of Riverside was not incorporated into the budget. Staff requests a budget adjustment accounting for the work completed along Dillon Road that is funded by the County.

Recommended Motion: That the City Council direct the Finance Department to adjust appropriations and estimated revenue as follows:

AGENDA ITEM #11.1
City of Indio Fiscal Year 2022-23 Midyear Budget Report (Rob Rockwell, A... Page 461 of 487 Attachment A
19 Increase appropriations:
300-523006 Construction $381,165
Increase estimated revenue:
300-402210 Other Gov’t Agency (Riverside County) $381,165 In July, the City sold bonds to finance the construction of a new fire station, a new dispatch center, a new public safety services building, a new city hall, and new local library. A budget adjustment is requested, accounting for the portion of funds being expended this fiscal year.

Recommended Motion: That the City Council direct the Finance Department to adjust appropriations as follows:

Increase appropriations:
331-523006 Construction $50,000,000
Expected Offset:
331-302003 Restricted Fund Balance $50,000,000

AGENDA ITEM #11.1
City of Indio Fiscal Year 2022-23 Midyear Budget Report (Rob Rockwell, A... Page 462 of 487 City of Indio
City Council
February 15, 2023

STAFF REPORT

To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Reymundo Trejo, P.E., IWA General Manager
Subject: Fiscal Year 2022-23 Midyear Budget Report

RECOMMENDATION:

That the City Council/IWA Board Receive and File the Fiscal Year 2022-23 Midyear Budget Report.

SUMMARY:

The attached Budget Report focuses on the financial performance of Indio Water Authority (IWA) at Midyear FY 2022-23. Water revenues from all sources at midyear totaled $14.4 million, or 58.8 percent of the total revenue budget. When compared to the prior year, total revenues were $750,415 higher.

The increase in total revenue is mostly attributed to an increase in service fees from development activity and increased investment earnings. Revenues from water sales were almost an exact match to the prior year and came in at $11.7 million compared to $11.8 million in the prior year. Total operating expenditures for midyear totaled $8.1 million, which represents 31.6 percent of the total operating expenditure budget. Expenditures from salaries and benefits are o n target at 39.1 percent of the budget. Expenditures for services and supplies totaled 34.7 percent of the budget. Capital outlay and debt service expenditures were at 3.7 percent and 22.8 percent of the budget respectively. By year-end, it is projected that expenditures will trend closer to revenues. Based on current trends, it is also projected that by fiscal year-end, IWA will finish the year with a balanced budget or surplus.

BACKGROUND INFORMATION:

In June 2022, Indio Water Authority adopted a Fiscal Year 2022-23 Operating Budget of $25,606,195, and a Capital Improvement Budget of $3,205,000. The purpose of the Midyear Budget Report is to address additional funding needs since the adoption of the original budget. Currently, there are no additional funding needs requested at this time that would require the adopted budget to be adjusted.

IWA’s focus during the fiscal year has been on conservation, emerging water quality regulations, and long term fiscal sustainability. Although the high volume of rain and snow in recent months has helped with dry conditions, the State is not yet completely out of drought. Staff is monitoring water supply levels throughout the State, including the Colorado River system reservoirs which are low. Level 2 water use res trictions are still in place and staff continues to encourage water conservation. A Supplemental Water Supply Fund Study has been started that will also focus on ways to fund more conservation projects and recycled water projects in the coming year.

Another area of focus for IWA is Hexavalent Chromium 6 treatment. On July 1, 2014, California adopted the first drinking water standard in the nation and set the Maximum Contaminant Level (MCL) limit at 10 parts per billion (ppb). On September 11, 2017, th e MCL allowance in California was AGENDA ITEM #11.2
Indio Water Authority Fiscal Year 2022-23 Midyear Budget Report (Rey Tre... Page 463 of 487 repealed by the courts due to infrastructure cost. The State has indicated that it plans to re-implement the MCL back to the limit of 10 ppb by Year 2023. This will mean a sizable infrastructure investment over the next two years by the IWA to be compliant with the MCL. Planning efforts have been underway in anticipation of the Chromium 6 final determination. The Long -Range Financial Plan model will be updated with several different funding options and to ensure fiscal sustainability. These options will be communicated to the Board at a future meeting.

IWA management will continue to monitor expenditures to manage costs and provide adequate resources to ensure a reliable water supply, adequate debt service coverage, and stable financial reserve levels.

The scope of work is not subject to CEQA requirements.

ALTERNATIVES:

Request Additional Information

ATTACHMENTS:
2022-23 Midyear Budget Report I

APPROVAL(S):

Reymundo Trejo, P.E., IWA General Manager Approved - 01 Feb 2023 Steven Graham, City Attorney Approved - 01 Feb 2023
Brian Kinder, Finance Manager Approved - 01 Feb 2023
Bryan H. Montgomery, City Manager Approved - 07 Feb 2023

AGENDA ITEM #11.2
Indio Water Authority Fiscal Year 2022-23 Midyear Budget Report (Rey Tre... Page 464 of 487

INDIO WATER AUTHORITY

MIDYEAR BUDGET REPORT
February 15, 2023

AGENDA ITEM #11.2
Indio Water Authority Fiscal Year 2022-23 Midyear Budget Report (Rey Tre... Page 465 of 487 Fiscal Year 2022-23
Midyear Budget Report
Februar
y 15, 2023
Prepared by Indio Water Authority

AGENDA ITEM #11.2
Indio Water Authority Fiscal Year 2022-23 Midyear Budget Report (Rey Tre... Page 466 of 487

TABLE OF CONTENTS
A. M
IDYEAR FINANCIAL IMPACTS.........................................................................1 B. CUSTOMER GROWTH ........................................................................................ 1 Chart 1: Customer Growth Each Quarter by Fiscal Year ............... 2 Chart 2: Customer Growth by Fiscal Year ..................................... 2 C. FUND REVENUE ................................................................................................. 3 Chart 3: Water Sales Revenue - Operating/Non-Operating ........... 3 Chart 4: 5 Year Water Sales Revenue - Midyear History .............. 4 Chart 5: Water Sales Revenue - by Category ................................ 5 D. OPERATING FUND EXPENDITURES……………………………………………… 6
Table 1: Operating Fund Expenditures - by Category .................... 6 SALARY AND BENEFITS ........................................................................ 6 SERVICES AND SUPPLIES .................................................................... 6 Table 2: Operating Fund Expenditures Services and Supplies - By Division .................................................................................... 7 DEPARTMENT MIDYEAR HIGHLIGHTS……………………………………7
C APITAL OUTLAY ..................................................................................................... 12 T able 3: Capital Outlay by Division .............................................. 12 INTERNAL SERVICE (IS) ..................................................................... 13 E. EQUIPMENT REPLACEMENT .......................................................................... 13 F. CAPITAL IMPROVEMENT PROGRAM (CIP) .................................................... 13 Table 4: Capital Project Expenditures……………………………..13
G. RESERVES ....................................................................................................... 14 Chart 6: Reserves ........................................................................ 14 H. BUDGET ADJUSTMENTS ................................................................................. 14 I. Attachment A: Revenue and Expenditure Summary..………………..…………..A -1 J. Attachment B: Midyear Budget Recap..……… …………….…..………………. ..B-1

AGENDA ITEM #11.2
Indio Water Authority Fiscal Year 2022-23 Midyear Budget Report (Rey Tre... Page 467 of 487 Bryan H. Montgomery Reymundo Trejo, P.E.

Executive Director General Manager February 15, 2023
Honorable Commissioners
Indio Water Authority
83-101 Avenue 45
Indio, CA 92201
SUBJECT: FY 2022-23 Midyear Budget Report
Commissioners:

The attached budget report focuses on the financial performance of Indio Water Authority (IWA) at midyear of FY 2022-23 which runs from July 1, 2022 through December 31, 2022 .

The budget provides a structural balance between revenues and expenditures to maintain fiscal stability.

Total water revenues from all sources at midyear came in at $14.4 million, or 58.8 percent of the total revenue budget. When compared to the prior year, total revenues were $ 750,415 higher. The increase in total revenue is mostly due to an increases in development related revenue and investment earnings. Water revenues wer e almost an exact match to the prior year and came in at $11.7 million as compared to $11.8 million in the prior year .

Total operating expenditures at midyear totaled $8.1 million, which represents 31.6 percent of the total expenditur e budget. Expenditures from salaries and benefits were at 39.1 percent of the budget. E xpenditures for serv ices and supplies came in at 34.7 perc ent of the budget. Capital outlay and debt service expenditures wer e at 3.7 percent and 22.8 percent of the budget res pectively.

In June 2022, Indio Water Authority adopted a Fiscal Year 2022-23 Operating Budget of $25,606,195, and a Capital Improvement Budget of $3,205,000. The purpose of the Midyear Budget Report is to address additional funding needs since the adoption of the original budget. Currently, there are no additional funding needs requested at this time that would require the adopted budget to be adjusted.

IWA’s focus during the fiscal year has been on conservation, emerging water quality regulations, and long term fiscal sustainability.

AGENDA ITEM #11.2
Indio Water Authority Fiscal Year 2022-23 Midyear Budget Report (Rey Tre... Page 468 of 487 Indio Water Authority
IWA FY 22-23 Midyear-Budget Report
February 15, 2023

Although the high volume of rain and snow in recent months has helped with dry conditions, the State is not yet completely out of drought. Staff is monitoring water supply levels throughout the State, including the Colorado River system reservoirs which are low. Level 2 water use restrictions are still in place and staff continues to encourage water conservation.

A Supplemental Water Supply Fund Study has been started that will also focus on ways to fund more conservation projects and recycled water projects in the coming year.

Another ar
ea of focus for IWA is Hexavalent Chromium 6 treatment. On July 1, 2014, California adopted the first drinking water standard in the nation and set the Maximum Contaminant Level (MCL) limit at 10 parts per billion (ppb). On September 11, 2017, the MCL allowance in California was repealed by the courts due to infrastructure cost.

The State has indicated that it plans to re-implement the MCL back to the limit of 10 ppb by Year 2023. This will mean a sizable infrastructure investment over the next two years by the IWA to be compliant with the MCL. Planning efforts have been underway in anticipation of the Chromium 6 final determination. The Long-Range Financial Plan model will be updated with several different funding options and to ensure fiscal sustainability. These options will be communicated to the Board at a future meeting.

The independent auditing firm, Lance Soll and Lunghard, LLP has completed their audit of the FY2021-22 IWA financial statements. Their report confirms IWA’s robust financial performance and strong internal control structure.

It is projected that by fis cal year-end IWA will finish the year with a balanced budget or surplus. IWA management will continue to monitor expenditures to manage costs and provide adequate resources to ensure a reliable water supply, adequate debt service coverage, and stable financial reserve levels.

Included attachments:

ATTACHMENT A – FY 2022-23 Midyear Revenue and Expenditure Summary ATTACHMENT B – Midyear Budget Recap
IT IS RECOMMENDED that the Board receive and file this report along with Attachments A and B.

AGENDA ITEM #11.2
Indio Water Authority Fiscal Year 2022-23 Midyear Budget Report (Rey Tre... Page 469 of 487 Indio Water Authority
FY 2022-23 Midyear Report
1 A. MIDYEAR FINANCIAL IMPACTS
This report focuses on the financial per formance of Indio Water Authority (IWA) at m idyear of FY 2022-23 which runs from July 1, 2022 to December 31, 2022.

Total water revenues from all sources at midyear came in at $14.4 million, or 58.8 percent of the total revenue budget. When compared to the prior year, total revenues came in $750,415 higher than the prior year. The increase in total revenue is mostly due to service fees from increased development activity and interest from investments. Water revenues were almost an exact match to the prior year and came in at $11.7 million compared to $11.8 million in the prior year.

Total operating expenditures at midyear totaled $8.1 million, which represents 31.6 percent of the total expenditure budget. Expenditures from salaries and benefits were at 39.1 percent of the budget. Expenditures for services and supplies came in at 34.7 percent of the budget. Capital outlay and debt service expenditures were at 3.7 percent and 22.8 percent of the budget respectively.

Total midyear revenue exceeded expenditures by $6,304,542. With half of the year complete, we typically expect actuals in both revenue and expenditures to be between 30 to 50 percent of the budget. The revenues came in at 58.8 percent of the budget and expenditures came in at

31.6 percent of the budget. By year-e nd it is projected that ex penditures will trend clos er to revenues.

Mid
year Financial Highlights
B. CUST

OMER GROWTH
At
the beginning of FY 2022- 23, IWA had 24, 780 customers. At m idyear, 271 new customer accounts were added to the utility system. The average number of customers added over the last 5 years is 453. Approximately 92 percent of IWA’s customer base is made up of residential customers and approximately 8 percent of the base is made up of commercial customers.

Resi
dential development has slowed from its peak just after the pandemic. Increasing interest rates to control rising i nflation has contributed to increases in residential inventory . Commercial development is continuing to show growth from existing projects. A few examples of commercial growth are the Texas Road House restaurant, a new McDonalds restaurant, Luna’s Pizza, Cork and FY22/23
Adopted
Budget
FY22/23
Midyear Actual
Percent
Earned/S
pent
FY21/22
Midyear Actual
Increase /
(Decrease)
%
Change
Total Revenues $24,488,177 $14,406,250 58.8% $13, 655,835 $750,415 5.5% Unallocated Fund Balance $1,118,018
Total Expenditures 25,606,195 8,101,708 31.6% 7,631,052 470,656 6.2% Projeced Revenue over
Expenditures (+/-) -$ $6, 304,542 $6,024,783 $279,759

AGENDA ITEM #11.2
Indio Water Authority Fiscal Year 2022-23 Midyear Budget Report (Rey Tre... Page 470 of 487 Indio Water Authority
FY 2022-23 Midyear Report
2 Fork restaurant, and a 7 Eleven gas station. IWA infrastructure is in place to meet ongoing water demands and will continue to be evaluated as demand for water resources increases.

C
hart 1 reflects IWA’s midyear customer growth over the last five (5) fiscal years.

C
hart 1: Customer Growth Each Quarter by Fiscal Year
O
ver the last ten years, I WA customer base has increased by 2,824 accounts. Chart 2 further illustrates the steady growth and this trend is expected to continue.

Chart 2: Customer Growth by Fiscal Year
-
50 100
150
200
250
300
FY 18/19 FY 19/20 FY 20/21 FY21/22 FY22/23
120
45 31
134 132
76 56 65 53
139
217
142
163
150
77 63
258
217
1st QTR
2nd QTR
3rd QTR
4th QTR
21,938
22,361
22,584 22,650 22,788
23,333
23,728
24,395 24,491
24,762
20,500
21,000
21,500
22,000
22,500
23,000
23,500
24,000
24,500
25,000
FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 Total Customers

AGENDA ITEM #11.2
Indio Water Authority Fiscal Year 2022-23 Midyear Budget Report (Rey Tre... Page 471 of 487 Indio Water Authority
FY 2022-23 Midyear Report
3 C. FUND REVENUE
Revenue is categorized by operating and non-operating. Operating revenue is defined as revenue that is generated from day-to-day operating activities during the normal course of business. Non-operating revenue is defined as revenue not directly generated from normal everyday business activities. Total revenue received at midyear totaled $14,406,250 or 58.8 percent of the total revenue budget.

Ope
rating Revenue – Water Sales
Midyear operating revenue from water sales, which consists of revenue based on water usage, was $11,708,176, a decrease of $119,307 when compared to FY 2021-22 (Attachment A).

Ope
rating Revenue – Meters and Service Fee Revenue
Service fees and charges are also part of operating revenue, which includes fees associated with account establishment, delinquent accounts, inspection, plan checks, and more. Meters and service fee revenue came in at $ 1,761,804 an increase of $91,900 when compared to FY 2021 -22 (Attachment A). The increase is mostly due to building activity.

Non-O
perating Revenue
Midyear investment income yielded $891,270 , an increase of $778,031 compared to FY 2021-22.

Transfers-in came in at $45,000. IWA maintains a diversified investment portfolio to limit interest risk. One of the ways that IWA manages its exposure to interest rate risk is by purchasing a combination of short-term and long-term investments.

Chart 3: Water Sales Revenue – Operating and Non-Operating Water Sales
$11,708,176

81.3%
Non-
Operating
Revenue
$936,270

6.3%
Meter and
Service
Fees
$1,761,804

12.4%
Total $14,406,250

AGENDA ITEM #11.2
Indio Water Authority Fiscal Year 2022-23 Midyear Budget Report (Rey Tre... Page 472 of 487 Indio Water Authority
FY 2022-23 Midyear Report
4 Chart 4 below lists midyear total water sales over the last five years. Water sales midyear over the last five years averaged $ 11,254,236. Total water sales for the midyear were $11,708,176 compared to $11,827,483 in the prior fiscal year. This is an $ 119,307 decrease from the prior year. The decrease is due to fewer days in the billing cycle than in the prior year, increased water conservation, and a cooler summer.

C
hart 4: 5 Year Water Sales Revenue
I
n January 2014, IWA adopted Budget-Tiered Rates for residential and commercial customer that range from Tier 1 through Tier 5 and a Fixed Base Charge based on meter size. In January of each year , these rates increased 8 percent. The last rate increase was in 2018.

A budget tiered rate system helps strengthen financial stability while accounting for every customer's unique water needs. Each customer is given a personalized water budget based upon individual factors such as lot size, property use and size of household. The rates for customers that remain within their budget will be lower, rewarding customers for using water wisely. Those who exceed their water budgets will pay a higher rate for excess water use.

C
hart 5 below lists midyear water sales by category. Water revenue earned through fixed based charges totaled $4, 948,570 compared to $4,871,990 in the prior year. This is an $76,580 increase from the prior year. Fixed base charges were 42.3 percent of the total water sales revenue. Fixed base charges are calculated by meter size. See Table A below for current fixed base rates. 11,137,591 11,234,242
11,846,437 11,827,483 11,708,176
$25,000
$2,025,000
$4,025,000
$6,025,000
$8,025,000
$10,025,000
$12,025,000
$14,025,000
FY 18-19 FY 19/20 FY 20/21 FY 21/22 FY 22/23

AGENDA ITEM #11.2
Indio Water Authority Fiscal Year 2022-23 Midyear Budget Report (Rey Tre... Page 473 of 487 Indio Water Authority
FY 2022-23 Midyear Report
5 C
hart 5: Water Sales Revenue – By Category
Water sales e arned through Residential Budget -Tiered R ates 1- 5 totaled $4,692,578 compared to $4,929,888 in the prior year. This is a $ 129,668 decrease from the prior year. Residential Tier Rate 1-5 charges are 40.1 percent of the total water sales revenue at midyear. See Table B below for current rates.

W
ater sales earned through Commercial Budget -Tiered Rates 1- 5 totaled $2,067,027 compared to $2,025,603 in the prior year. This is a $41,424 increase from the prior year. Commercial Budget Tiered-Rate 1-5 charges are 17.7 percent of the total water sales revenue. See Table B below for current rate structure.

Ta
ble A.

Ta
ble B.

Fixed Base Charge
$4,948,570 42.3%
Tier 1-5 Residential
$4,692,578 40.1%
Tier 1-5 Commercial
$2,067,027 17.6%
Water Sales Revenue
Fixed Fee (dollars per month)
5/8" 3/4" 1" 1 1/2" 2" 3" 4" 6" 8"
$317.37 $528.96 $1,057.88 $1,692.61All Customer
Cla sse s $21.16 $21.16 $52.90 $105.81 $169.26
Volumetric Rates (dollars per CCF)
Custome r Cla ss Tier 1 Tier 2 Tier 3 Tier 4 Tier 5
Residential Accounts $1.05 $1.58 $2.11 $3.16 $4.20
Commerical Accounts $2.11 $3.16 $4.20$1.41

AGENDA ITEM #11.2
Indio Water Authority Fiscal Year 2022-23 Midyear Budget Report (Rey Tre... Page 474 of 487 Indio Water Authority
FY 2022-23 Midyear Report
6 D. OPERATING FUND EXPENDITURES
The FY 2022-23 operating expenditure budget includes $6,429,201 in salaries and benefits, $8,375,851 for services and supplies, $1,857,321 for capital outlay , $4,164,113 for debt service, $2,169,708 for internal service, and $2,610,000 for transfers out to other funds . Table 1 indicates operating fund expenditures at midyear were 31.6 percent of the budget, or $8,101,708.

Table 1: Operating Fund Expenditures - by Category

Total operating expenditures increased by a total of $470,656, or 6.2 percent from FY 2021- 22 (see Attachment A). The increase in expenditures was driven by Increases in water meter expense and internal service charges than in the prior year, and the timing of the accounts payable cycle.

Salary and Benefits
Salary and benefit expenditures at midyear were $2,515,119 or 39.1 percent of the budget as shown in Table 1. The increase of $309,122 in salaries and benefits was 14.0 percent higher than in the prior year. This increase is attributed to annual merit increases, a one-time signing bonus and COLA increases.

Services and Supplies
Midyear service and supplies expenditures were $ 3,560,874 or 42.5 percent of the budget. A ll divisions are within a normal expenditure range as shown in Table 2. Staff will continue to monitor expenses to ensure adherence to the budget.

Salaries and Benefits $6,429,201 2,515,119 39. 1%
Services and Supplies 8,375,851 3,560,874 42. 5%
Capital Outlay 1,857,321 68,265 3. 7%
Debt Service 4,164,113 948,661 22. 8%
Internal Service Charges 2,169,708 1,008,789 46. 5% Transfer Out 2,610,000 - 0%
Total Expenditures $25,606,195 $8,101,708 31. 6%
Operating Fund Expenditures-By Category Budget
FY2022-23
Actual
12/31/22 % of Budget

AGENDA ITEM #11.2
Indio Water Authority Fiscal Year 2022-23 Midyear Budget Report (Rey Tre... Page 475 of 487 Indio Water Authority
FY 2022-23 Midyear Report
7 Table 2: Operating Fund Expenditures – Services and Supplies by Division

DE

PARTMENT HIGHLIGHTS
Administration
The General Manager oversees the daily operations and manages staff resources at IWA .

Administration staff provides assistance to the City Manager/Executive Director to support policy - making; liaise with other water agencies on regional water planning matters; staff report coordination; ensures regulatory requirements are fulfilled as an agency; encourages sustainable water use and water use efficiency. This D ivision also coordinates and prepares IWA related communications , community outreach, oversees matters dealing with contracts, grants, and other organizational matters not specifically assigned to other Divisions. Some of the highlights of the first half of the fiscal year are listed as follows:

Regional Water Resources Planning
• Collaborating with seven other agencies in the region to develop the Coachella Valley Salt and Nutrient Management Plan (CV -SNMP) as specified in the Development Work plan to adhere to the Recycled Water Policy. This is a multi -year project. IWA also served on a subcommittee to develop the stakeholder engagement framework document for the Coachella Valley Salt and Nutrient Management Plan.

Grants and Special Projects
• Awarded approximately $130,000 in grant funding by the California Department of Water Resources via the Prop 1 Round 2 Integrated Regional Water Management (IRWM) Implementation Program. This funding is earmarked to support IWA’s turf replacement program. Additional monies were awarded to fund a regional study to evaluate conservation programs and water savings in the Coachella Valley.

Administration 2,912,305 999,095 34.3%
Production 2,736,625 1,212,177 44.3%
Transmission & Distribution 795,000 600,277 75.5% Finance & Customer Service 851,300 272,387 32.0% Information Technology 932,121 446,478 47.9% Engineering & Water Resources 148,500 30,460 20.5%
Total Expenditures $8,375,851 $3,560,874 42.5%
Operating Fund Expenditures Budget
FY2022-23
Actual
12/31/22 % of BudgetServices and Supplies by Division

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8 • Submitted IWA projects totaling approximately $5.6 million as part of a larger regional grant application to the 2022 Urban Community Drought Relief Program. IWA requested funding to support meter replacement, well rehabilitation, emergency water service interconnections with neighboring water agencies, and conservation programming.

Conservation & Outreach
• Regular monthly submittals of the urban water supplier monitoring report to the State Water Resources Control Board, in which the information is used to track the State’s overall water conservation progress compared to base year 2020.
• Completed and submitted the Annual Water Loss Audit Report to the California Department of Water Resources, which shows that IWA’s system water loss is lower than the typical California water utility.
•
•
Completed in-person conservation outreach at various community events suc h as National Night Out, Easter ev ent and City B BQ Festival. IWA w as an event sp onsor for t he 2022 International Tamale Festival, leveraging the opportunity to engage with a high number of visitors about conservation.

Completed
processing of 80 r ebate applications for water efficient toilets, washers and turf
removal. Approximately 44,500 sq. ft. of turf was removed during the firs t half of th e fiscal
year.
• Regular conservation messaging via the IWA utility bills for optimal outreach to customers.

Engineering and Water Resources
The Engineering and Water Resources Division provides engineering related services such as plan checks, meter requests (for both new developments and downsizing), fire flow system analyses, and ongoing efforts to update the Geographical Information Systems (GI S) database. Additionally, this Division is responsible for the submittal of water quality regulatory reports to ensure compliance. • During the first half of FY22-23 , the Engineering and Water Quality Division processed 15 fire flow analysis, 48 routed plan checks, 1 2-water improvement plan checks, 230 meter applications, 632 meter inspections and 120 private development inspections. • Submitted monthly and quarterly water quality reports to the State Water Resources Control Board on Total Coliform, Chromium VI Ion Exchange, Disinfection Byproducts, Disinfectant Residual and Weekly Free Chlorine.
• Directed on-call consultant to prepare a Tech Memo and design plans for upgrades to the Terra Lago Pressure Reducing Station (PRS). The final installation will enhance the functionality and

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9 operational flexibility of the three (3) pressure reducing valve assemblies within the station. This flexibility of the PRS will ensure that the PRS can provide reduced pressure flow into the main zone as well as provide reverse flow to sustain pressure in the Terra Lago Zone. • I
WA’s consultant finalized the Draft Plant 2 Preliminary Design Report . IWA staff is currently reviewing the draft report. Once the review and comments are completed, IWA s taff will coordinate with designer to start the next step of the design process. The pump station will ensure proper water pressure throughout the water system. • A
s part of the City’s Channel Lining and Earthquake Retrofit of Bridge on Indio Boulevard Project, IWA completed the installation of seismic joints on a 12-inch water line for the segments on the east and west side of the bridge. IWA’s commitment to this project is part of IWA’s Water Capital Program for Bridge Seismic Connections.
• A
s part of the City’s Herbert Hoover Elementary School Pedestrian Improvements Project, IWA is also replacing a total of 19 fire hydrants to IWA standards. IWA’s commitment to this project is part of IWA’s Water Capital Program for Hydrant Replacement Program. • IW
A staff awarded a task order for a design firm to provide Engineering Design Services for Indio’s Civic Center Water Pipeline Replacement Project. As part of IWA’s water pipeline replacement program, IWA will construct a 12-inch pipeline along Requa Avenue to ensure adequate fire flow capacity within the Civic Center in the City of Indio. • I
WA staff worked with Hydrogeologist firm to complete an Evaluation on Fate of Surface Discharge from Valley Sanitary District Water Reclamation Facility to the Whitewater River Channel.
• I
n March 2022 the State Water Resources Control Board’s Division of Drinking Water released an administrative draft for Hexavalent Chromium (Cr6) Maximum Contaminant Level (MCL) at the previously established standard of 10 parts per billion. As a proactive measurement, IWA contracted professional engineering services to create a roadmap planning tool and to update the 2015 Hexavalent Chromium Compliance Study. These studies provided the multiple Best Available Technologies (BATs) and the most cost effective options available for IWA to follow in order to comply within the two-year window when the MCL comes into effect. • I
WA staff in coordination with an engineering consulting firm completed the Standard Operating Procedures (SOP) for Cross Connection Control. The SOP provides clear and complete instructions for ensuring that the public water supply is protected from cross -connection events included backflow and back siphonage.

Production
IWA continues to produce and deliver safe drinking water to customers while improving operational efficiency at active production facilities. From repairing minor and major equipment to adjusting

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10 pump set -points, our main focus is to facilitate operational efficiency during low and high water demands throughout the day.
• At midyear of FY 2022 -23, Production staff focused on upgrading the Terra Lago pressure reducing station to improve water supply reliability groundwater level monitoring data collection through Supervisory Control and Data Acquisition (SCADA). In addition, preventative and predictive maintenance continues to be a priority at groundwater production facilities, which includes Ionex treatment systems to maintain an operable system.

Transmission Distribution
During the first half of FY 2022- 23, Distribution s taff repaired and replaced water services, performed pavement repairs, upgraded water meter registers, and performed valve exercises. In addition, water quality sampling and backflow testing throughout the water system ensures distribution of potable water and backflow prevention.

Midyear Highlights include:
• 686 Customer Service (meter/register) + 1,793 Distribution (Backflow, Fire Hydrant, Service replacements, Sampling) 2,479 total work orders were completed; an average of 103 per week or 20 work orders per day.
• 5,144 service requests were completed; an average of 214 per week or 43 work orders per day.
• 66 w
ater services were repaired and replaced.
• 1,756 valve exercises were performed to maintain water quality. • 6 water valves were replaced or repaired.
• 18 water main shutdowns were requested for repair work and new connections. • Performed over 528 manual meter readings, 65,929 Automated Meter Reading (AMR) and 85,959 Advance Metering Infrastructure (AMI) billing meter reads. • Improved both Asset Management System (Cityworks) and enterprise GIS functionality to increase operational efficiency for external and internal customers.

Finance/Customer Service
T
he Finance and Customer Service Division of the Indio Water Authority (IWA) serves the City of Indio by way of financial responsibility and exceptional customer service.

O
n the Finance side, we ensure the following:
• A long -term financial plan is in place to meet strategic focus needs including staffing, operations, and CIP.
• A completion of an annual financial audit is conducted to comply with reporting requirements.

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11 • And an appropriate amount of Operating and Emergency reserves are maintained at all times.

O
n the Customer Service side, we provide the following:
• Bilingual customer service representatives
• Online tools to manage water use efficiency and payments • Immediate response to service leaks and repairs
• And an emphasis on being Polite, Professional, and Progressive T
he Finance and Customer Service Division accomplishes these objectives through revenue collection, expense disbursements, financial reports preparation, audit coordination, and investment management. Additionally, we service customer accounts, process monthly bills, handle bill payments, and provide Call Center and Front Counter services. These are amongst the many finance and customer service functions provided by the Division.

H
ere are some of the accomplishments over the first half of FY 2022-23:
• Timely processing of over 123,000 financial transactions to support IWA’s core functions • Over 8,000 customer service calls taken in the call center during the first half of the year • Established 1,180 new accounts
• Worked with United Way of the Desert and Community Action Partnership of Riverside County to provide over $17,000 in water utility assistance payments to eligible customers • Completed first SB998 Reporting of annual discontinuations of residential services for inability to pay since moratorium end (935 accounts)
• Assisted information technology department in the replacement of our IVR and credit card payment systems
• Continued working with information technology department to launch the simplified and enhanced web portal
• Coordinated the completion of the Fiscal Year 2021-22 Financial Statement Audit • Completed AB1600 reporting requirements to the Building Industry Association and the Desert Valley Building Association
• Continued working with Engineering, Administrative, and Operation divisions to update the Long-Range Financial Plan
Information Technology (IT)
IWA’s Information Technology staff provides a variety of specialized services to IWA Administration, the three Divisions, and the City at large. Services provided include management of IWA’s telephone, voice and electronic mail systems, SCADA and other local and wide- area networks, integrated databases, and information access and system management to support IWA’s operations.

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12 Operational Highlights for FY 2022-23 midyear include:
• Configured and deployed three new high capacities (48 port) switches to our main distribution frame (MDF) and transferred over 60 network connections to the new switch stack. This also included the decommissioning and removal of three existing high capacity switches.
• Upgraded and replaced the in-person payment system, with new “chip and tap” capable card readers. Worked closely with Central Square to upgrade Naviline to incorporate the new equipment.
• Assisted in the ongoing deployment of ESRI’s Utility Network, which included the purchase and deployment of a new high-performance tower for ARCGIS Pro, and the configuration and deployment of a new SQL Server 2016 instance.
• Continued expansion of wireless networks to remote sites with equipment upgrades for existing sites and new equipment for sites without coverage. • Continued site security project with the deployment of 9 new IP based cameras, to replace the last remnants of the Corporate Yard’s analog camera system. • Ongoing workstation and monitor upgrades to retire end-of-life systems and improve comfort and productivity for IWA staff.
• Ongoing technical support for IWA staff.

Capital Outlay
Capital Outlay includes the purchase of new capital equipment, and infrastructure maintenance projects not part of the Capital Improvement Program.

The $1,857,321 capital outlay budget for FY 2022- 23 includes; various capital projects, software upgrades, system distribution maintenance, and machinery and equipment to support ongoing operations. Midyear expenses totaled $26,582, or 2.0 percent of the budget.

Tabl
e 3: Capital Outlay by Division

Administration - - 0.0%
Production 540,000 2,280 0.4%
Transmission & Distribution 732,321 - 0.0%
Finance & Customer Service - - 0.0%
Information Technology 60,000 24,302 40.5% Engineering & Water Resources 25,000 - 0.0%
Equipment Replacement 500,000 41,683 8.3%
Total Expenditures 1,857,321 68,265 3.7% Operating Fund Expenditures Budget
FY2022-23
Actual
12/31/22 % of BudgetCapital Outlay by Division

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13 Internal Services (IS)
Internal Service F und is used to account for goods and services provided by one department or agency to other departments or agencies of the City, or to other Government entities, on a cost allocation basis. This budget component includes: risk management, buildings and grounds maintenance, information technology, and fleet maintenance. The IS current fiscal year’s budget is $2,169,708. Midyear internal service expenses totaled $1,008,789, or 46.5 percent of the budget.

E. EQUIPMENT REPLACEMENT
The equipment replacement account is used for the replacement of vehicles and equipment as needed. IWA’s Finance staff reviews a comprehensive list of equipment with depreciation schedules and replacement costs annually . Reliable vehicles and equipment ensure the safety and dependability of IWA’s daily operations for effective emergency response. The FY 2022- 23 equipment replacement account budget is $500,000. As of midyear, $41,683 or 8.3 percent of the budget has been spent to replace five water utility vehicles.

F. C

APITAL IMPROVEMENT PROGRAM (CIP)
This section presents a summary of all CIP projects adopte d with the passage of the FY 2022-23 Budget. Capital improvements are projects that contribute to providing essential water services to customers and meeting regulatory requirements. In FY 2022-23, capital improvements are budgeted from three funds, the Water Capital Program, Supplemental Water Fee, and Water Development Impact Fee fund. FY 2022-23 budgeted capital improvements totaling $3,160,000 and is highlighted in Table 4 below.

T
able 4: Capital Projects Expenditures

Water Capital Program
In FY 2022-23 the budget for the Water Capital Program was $2,610,000. The fund s will be used for Plant 4 Booster Pump Station Upgrade, Plant 2 Booster Pump Station Replacement, Westward Ho Dr. Storm water Channel Crossing Pipeline, Terra Lago Pressure Reducing Value Upgrade, Water Capital Program 2,610,000 1,144,427 43.8% Supplemental Water Fees 300,000 15,000 5.0% Water Development Fees 250,000 30,000 12.0%
Total Expenditures 3,160,000 1,189,427 37.6%
Capital Projects Expenditures Budget
FY2022-23
Actual
12/31/22 % of Budget

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14 Hexavalent Chromium Well Treatment, Pipeline Replacement Program, and the Hydrant Replacement Program. At midyear, expenditures totaled $1,144,427.

Supplemental Water Fees
In FY 2022- 23, the budget for Supplemental Water Fees Fund includes two projects totaling $300,000. These funds are designated for the East Valley Reclamation G round Water recycling Project and the Supplemental Water Fee Study. There was $15,000 of expenditure activity recorded in this fund at midyear.

Water Development Impact Fees
In FY 2022-23, the budget for Water Development Impact Fees was $25 0,000. These funds are designated for new well drilling and equipping . The well site location will be determined as part of the design phase of the project. At midyear, expenditures totaled $30,000.

G. RESERVES
Chart 5 summarizes the allocation of reserve funding levels, approved by IWA’s Board of Directors on September 16, 2020. Reserves are prudent fiscal management tools, which are a cornerstone of successful long -term financial planning. Reserves provide both flexibility to continually adapt, ensure continued operational solvency, and preserve adequate levels of services. After the annual audit is complete at year-end, the target levels of the two reserve accounts are recalculated to meet changing demands. The purpose of each reserve and criteria to adjust the reserve levels is listed below:

O
perating Reserve
The purpose of the Operating Reserve is to accumulate sufficient reserves necessary to satisfy the operating cash flow demands and requirements of the IWA for approximately three (3) months. This reserve is used to bridge the timing of expenses with the anticipated receipt of corresponding revenue used for such expenditures. The reserve will help preserve credit worthiness and ensure adequate financial resources are available for timely payment of IWA operating obligations.

T
he target level of this reserve is to maintain a balance equal to 25 percent of Adopted Operating Budget Expenditures, unless otherwise directed by the Board of Commissioners at a public meeting.

E
mergency Reserves
The purpose of the Emergency Reserve is to accumulate sufficient financial reserves to rebuild vital infrastructure after a natural disaster and/or other emergency.

T
he target fund level for the Emergency Reserve is to maintain a balance at the beginning of each fiscal year, equal to a minimum of 2.5 percent of current net depreciated assets, unless otherwise directed by the Board of Commissioners at a public meeting.

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15 Chart 6: Reserves

H. BUDGET ADJUSTMENTS
No budget adjustments are recommended at midyear.

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REVENUE AND EXPENDITURE SUMMARY

ATTACHMENT A
A-1
Indio Water Authority
Revenue & Expenditure Summary
Midyear Ending December 31, 2022 50% of Year Elapsed
FY Percentage Budget Percentage
REVENUES 12/31/2021 12/31/2022 2022 vs. 2023 Change FY 2023 FY 2022/23 Operating Revenue
Water Utility Payments 11,827,483 11,708,176 (119,307) - 1.0% 20,816,656 56. 2% Other Operating
Penalties, 10% delinquent fee 197,303 200,585 3, 282 1. 7% 290,000 69. 2% Water Meters 85,248 201,153 115, 905 136. 0% 153,000 131. 5% Backflow Charges 176,860 206,891 30, 031 17. 0% 350,000 59. 1% Fire Protection Charges 92,220 102,220 10, 000 10. 8% 165,000 62. 0% Replenish Assessment Charge 823,524 820,040 ( 3,484) - 0.4% 1,582,800 51. 8% Charges for Services 244,636 198,803 ( 45,833) - 18.7% 366,400 54. 3% Establishment Fee 28,460 27,600 ( 860) - 3.0% 60,000 46. 0% Reimbursements/Recovery of Labor 21,863 4,512 ( 17,351) - 79.4% 159,321 2. 8% Total Operating Revenue 13,497,597 13,469,980 (27,617) - 0.2% 23,943,177 56. 3% Non-Operating Revenue
Interest Earnings 113,239 891,270 778, 031 687. 1% 500,000 178. 3% Transfers In 45,000 45,000 - 0. 0% 45,000 100. 0% Total Non-Operating Revenue 158,239 936,270 778, 031 491. 7% 545,000 171. 8% Total Revenues 13,655,835 14,406,250 750,415 5. 5% 24,488,177 58. 8% FY Percentage Budget Percentage
EXPENDITURES 12/31/2021 12/31/2022 2022 vs. 2023 Change FY 2023 FY 2022/23 Personnel
Salary and Benefits 2,205,997 2,515,119 309, 122 14. 0% 6,429,201 39. 1% Total Personnel 2,205,997 2,515,119 309, 122 14. 0% 6,429,201 39. 1% Services and Supplies
Professional/Contract Services 769,913 641,781 ( 128,132) - 16.6% 2,025,371 31. 7% Regulatory/Government Agency 714,383 795,538 81, 155 11. 4% 1,953,800 40. 7% Utilities 1,015,920 834,858 ( 181,062) - 17.8% 1,605,000 52. 0% Outside Repair & Maintenance 147,598 139,734 ( 7,864) - 5.3% 489,625 28. 5% Travel & Training 8,188 42,461 34, 273 418. 6% 77,300 54. 9% Dues and Subscriptions 5,210 35,310 30, 100 577. 7% 37,000 95. 4% Postage Freight 55,658 68,545 12, 887 23. 2% 158,000 43. 4% Conservation Programs 109,497 108,340 ( 1,157) - 1.1% 535,000 20. 3% Advertising 43,945 43,465 ( 479) 0. 0% 115,000 37. 8% Cell Phones/Pagers 11,894 15,127 3, 233 27. 2% 29,500 51. 3% Rents/Leases 78,065 71,277 ( 6,788) - 8.7% 92,005 77. 5% Printing and Software 25,709 34,750 9, 041 35. 2% 68,000 51. 1% Water Meters & Small Tools/Equip. 186,750 446,375 259, 626 139. 0% 414,000 107. 8% Supplies & Safety Equipment 18,059 196,090 178, 031 985. 9% 421,250 46. 5% Chemical Lab 55,704 78,395 22, 691 40. 7% 160,000 49. 0% Contingency 56,435 - (56,435) 0.0% 100,000 0.0%
Internal Service Funds 742,955 1,008,789 265, 834 35. 8% 2,169,708 46. 5% Transfer Out - - - 0. 0% 2,610,000 0. 0%
Total Services and Supplies 4,061,687 4,569,663 507, 976 12. 5% 13,167,559 34. 7% Total Operations 6,267,684 7,084,782 817, 098 13. 0% 19,596,760 36. 2% Variance
Expenditures through
Variance
Revenue through

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REVENUE AND EXPENDITURE SUMMARY

ATTACHMENT A
A-2
FY Percentage Budget Percentage
EXPENDITURES 12/31/2021 12/31/2022 2022 vs. 2023 Change FY 2023 FY 2022/23 Capital Outlay
Equipment 352,826 65,985 (286,841) -81.3% 1,020,000 6.5% Non Building Improvments 10,610 2,280 (8,330) 100.0% 837,321 0.3% Total Capital Outlay 363,436 68,265 (295,171) 18.7% 1,857,321 3.7% Total Operations and Capital Outlay 6,631,120 7,153,047 521,927 7.9% 21,454,081 33.3% Debt Service
Interest - Revenue Bonds 999,932 948,661 (51,271) -5% 1,892,113 50% Principal - Revenue Bonds - - - 0.0% 2,260,000 0%
Total Debt Service 999,932 948,661 (51,271) -5.1% 4,152,113 22.8% Total Operations, Capital Outlay and
Debt Service 7,631,052 8,101,708 470,656 6.2% 25,606,195 31.6% CAPITAL IMPROVEMENT PROGRAM FY Percentage Budget Percentage EXPENDITURES 12/31/2021 12/31/2022 2022 vs. 2023 Change FY 2023 FY 2022/23 Water Capital Program 82,866 1,144,427 1,061,561 100.0% 2,610,000 43.8% Supplemental Supply Fee 15,000 15,000 - 0.0% 300,000 5.0% Water Capital Impact 30,000 30,000 - 0.0% 250,000 12.0% Total Capital Improvement Program 127,866 1,189,427 1,061,561 830.2% 3,160,000 37.6% Variance
Expenditures through
Variance
Expenditures through
50% of Year Elapsed

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MIDYEAR BUDGET RECAP
B-1
IWA Midyear Budget Recap FY 2022-2023
Through December 31, 2022 (6 Months, 50%)
Summary Report
Revenue
Budget
FY 22/23
Through
12/31/2022 % Earned
Water Sales 20,816,656 11,708,176 56%
Meter and Service Fees 3,126,521 1,761,804 56%
Non-Operating Revenue 545,000 936,270 172%
Total Revenue 24,488,177 14,406,250 58. 8%
Expenditures
Budget
FY 22/23
Through
12/31/2022 % Spent
Salary and Benefits 6,429,201 2,515,119 39%
Legal 107,000 8,827 8%
Professional/Contract Services/Software 2,025,371 641,781 32% Regulatory/Government Agency 1,953,800 795,538 41% Utilities 1,605,000 834,858 52%
Outside Repair & Maintenance 489,625 139,734 29% Travel & Training 77,300 42,461 55%
Dues and Subscriptions 37,000 35,310 95%
Postage Freight 158,000 68,545 43%
Conservation Programs 535,000 108,340 20%
Advertising 115,000 43,465 38%
Cell Phones/Pagers 29,500 15,127 51%
Rents/Leases 92,005 71,277 77%
Printing 68,000 34,750 51%
Water Meters & Small Tools/Equip. 414,000 446,375 108% Supplies & Safety Equipment 421,250 196,090 47% Chemical Lab 160,000 78,395 49%
Contingency 100,000 - 0%
Internal Service Funds 2,169,708 1,008,789 46%
Transfer Out 2,610,000 - 0%
Capital Outlay 1,857,321 68,265 4%
Total Operations & Capital Outlay 21,454,081 7,153,047 33. 3% Debt Service 4,152,113 948,661 22. 8%
Total Operations, Capital Outlay
and Debt Service 25,606,195 8, 101,708 31.6%
Projected Revenue Over
Expenditures (+/ - ) (1,118,017) 6,304,542

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