Indio City Council
July 16, 2025

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Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services. Consultant shall notify City of any changes in Consultant’s staff and subcontractors / subconsultants, if any, assigned to perform the Services prior to and during any such performance.

SECTION 20. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress.
(b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant’s possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. (e) Upon written notice, City may suspend all or any portion of Consultant’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.

SECTION 21. DEFAULT.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended or reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole

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discretion, elect to pay some or all of the outstanding invoices during the period of default.

If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20 “Termination of Agreement.” Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

SECTION 22. EXCUSABLE DELAYS.

Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

SECTION 23. COOPERATION BY CITY.

All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement.

SECTION 24. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:

To City: City of Indio
Attn: City Manager
100 Civic Center Mall
Indio, CA 92201
To Consultant: Thirdwave Corporation
Attn: Roy Hernandez
12100 Wilshire Blvd. Suite 800
Los Angeles, Ca 90025
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 25. AUTHORITY TO EXECUTE.

The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

SECTION 26. ADMINISTRATION AND IMPLEMENTATION.

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This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 28 “Amendment” and the City Manager’s contracting authority under the Indio Municipal Code.

SECTION 27. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 28. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Indio Municipal Code. All other amendments shall be approved by the City Council.

The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.

SECTION 29. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

SECTION 30. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

SECTION 31. ATTORNEY’S FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 32. ENTIRE AGREEMENT.

This Agreement, including the attached Exhibits and Addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 33. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this

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Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 34. INCORPORATION AND CONFLICTING TERMS.
(a) The following documents are incorporated and made part of this Agreement by this reference:

1. Insurance requirements (“Addendum 1”)

2. All Exhibits and Addendums

3. All amendments

4. Consultant’s proposal, if any

5. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement (“Funding Restrictions”)
(b) The documents listed above shall be referred to collectively as the “Agreement Documents.” The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most recent first), this Agreement, Insurance requirements, Exhibits and Addendums, and Consultant’s proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.

SECTION 35. TIME OF ESSENCE.

Time is of the essence for each and every provision of this Agreement.

SECTION 36. FEDERAL FUNDS.

In the event the Services are funded either in whole or in part by a federal grant, Consultant shall comply with the requirements of Addendum “2” “Federal Funds.” [SIGNATURE PAGE FOLLOWS]

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Signature Page

PROFESSIONAL CONSULTANT SERVICES AGREEMENT

FOR AN IT MASTER PLAN
BETWEEN THE CITY OF INDIO AND Thirdwave Corporation
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY OF INDIO
___________________________
Bryan H. Montgomery
City Manager
ATTEST:

CITY CLERK
By: ___________________________
Sabdi Sanchez, CMC
City Clerk Administrator
APPROVED AS TO FORM:

CITY ATTORNEY
By: ____________________________

CONSULTANT
By:

Roy Hernandez
President/CEO

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EXHIBIT “A”

SCOPE OF SERVICES

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ThirdWave 12100 Wilshire Blvd., Suite 800 Los Angeles CA 90025 310.804.7565 V 310.312.9513 F

7.1 Scope of Work

The following pages provide the detailed project scope
of work for executing the City of Indio’s ITMP.

Most tasks/subtasks in the following work plan will
produce a deliverable, e.g., a workshop, meeting,
document, presentation, etc. On tasks where the
deliverable is a document, ThirdWave will provide an
electronic copy either in MS Word, Excel spreadsheet,
PDF, or as specified by the City.

Some key draft deliverables will be provided to the City Project Manager for review and comment by
appropriate staff. City of Indio review and comment
subtasks are denoted with the prefix “City.”
Obtaining the City’s review and comments on key
deliverables is a risk management and quality control
technique that will ensure the desired results are
obtained.

Section 7
Services - Exhibit A:

Scope of Work

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ThirdWave 12100 Wilshire Blvd., Suite 800 Los Angeles CA 90025 310.804.7565 V 310.312.9513 F Figure 7.1.1: Response to the RFP Scope of Work
ThirdWave Work Plan PHASE 0 PROJECT MANGEMENT Task 0.1 Project Kick-off Meeting Task 0.2 Ongoing Project Coordin. Task 0.3 Monthly Status Reports PHASE 1 DISCOVERY Task 1.1 Review IT Documentation Task 1.2 Application / IT Systems Task 1.3 IT Skills Assessment Task 1.4 IT Focus Groups PHASE 2 REQUIRE. DEFINITION Task 2.1 Online Staff Survey Task 2.2 Online Community Survey Task 2.3 Management Interviews Task 2.4 Business Requirements PHASE 3 ITMP & ROADMAP Task 3.1 IT Master Plan Task 3.2 ITMP Initiatives Prioritization Task 3.3 ITMP Implement. Roadmap Task 3.4 Executive Presentation Main Tasks  

1. IT Strategy: Review and analyze existing City IT major initiatives, City’s Strategic Plan, Technology Plan and IT Infrastructure. Conduct interviews with City Department Heads, staff, stakeholders, City customers, and other designated key leaders to develop high-level recommendations for an IT Master Plan. Provide recommendations for short-term transitions as well as long-term strategic directions, including additional online services from departments.            

2. IT Risk Assessment: Use IT industry standards to perform risk assessment and gap analysis on the effectiveness of current City IT structure, security and resourcing to identify and mitigate potential risk vulnerabilities.     

3. Create strategic initiatives that will set the foundation to drive innovation by conducting discovery initiatives which include, but not limited to:    
 Application Portfolio: Review and analyze existing enterprise and major level applications. Perform a gap analysis on the ability of the portfolio to meet the needs of the City.
         
 Technical Infrastructure: Analyze and prepare a gap analysis on the ability of the existing City hardware, network infrastructure, and support to meet the needs of current and future City initiatives. Make recommendations on inhouse hardware and infrastructure support versus hosting and/or use of contracted services.         
 Personnel: Evaluate current IT staff skill levels and perform a gap analysis comparing current staff to skill levels required to meet proposed changes. Provide recommendations for addressing staff changes and/or staff training and education needs.

Include recommendations on the need for and use of contracted resources as appropriate.         

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7.2 Detailed Work Plan & Deliverables
The following pages provide the detailed project scope of work for executing the City’s ITMP. Most tasks/subtasks in the following work plan will produce a deliverable, e.g., a workshop, meeting, document, presentation, etc. On tasks where the deliverable is a document, ThirdWave will provide an electronic copy either in MS Word, Excel spreadsheet, PDF, or as specified by the City.

Some key draft deliverables will be provided to the City Project Manager for review and comment by appropriate staff. City review and comment subtasks are denoted with the prefix “City.” Obtaining the City’s review and comments on key deliverables is a risk management and quality control technique that will ensure the desired results are obtained.

PHASE 0 PROJECT MANAGEMENT
Task 0.1 Project Kick-off Meeting
This task will entail finalizing the Work Plan and Project Schedule with City’s Project Manager. That will be followed by holding a project kickoff meeting with the City and ThirdWave’s Project Team. A PowerPoint presentation will be produced to review the project goals and objectives. We will walk through the project plan, deliverables, and project schedule, ThirdWave/City responsibilities, and the PMBOKTM project management protocol to ensure desired outcomes and a successful IT Master Plan.

Assumptions:

1. All department heads and IT staff will attend the kick-off meeting. It is important that key stakeholders receive an overview of the project.

2. If possible, the project’s executive sponsor should initiate this meeting, along with the City Project Manager, to underscore the importance of the project.

3. This meeting will last an hour; it can be onsite or remote.

Deliverable 0.1: Project Kick-off Meeting
Task 0.2 Ongoing Project Coordination
This task will entail holding conference calls and meetings to plan, schedule workshops and focus groups, and coordinate project tasks between the City and ThirdWave Project Managers. This task will also consist of internal ThirdWave project coordination. This task will be invoiced in equal numbers monthly.

Deliverable 0.2: Ongoing Project Coordination
Task 0.3 Monthly Status Reports
This task will entail providing written monthly progress reports to the City’s Project Manager outlining the status of the project. Monthly Status Reports will include:
 Project Status Dashboard
 Description of progress made during the reporting period  Deliverables completed and delivered during the reporting period  Outstanding issues and recommendations for resolution (if any)  Scope, cost and schedule integrity status
Deliverable 0.3: Monthly Status Reports

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Task 1.1 Review Existing IT Documentation
This task entails reviewing existing documents related to the City’s Information Systems to establish a baseline understanding of the technology landscape.

Documents review will include the following:
 City Budget
 City’s recently completed Strategic Plan
 IT Mission Statements
 IT and City Organization Charts
 IT Department Staff Classifications/Job Descriptions
Assumptions:
 Reference documents will be provided to ThirdWave on the same day as the Project Kick-off Meeting or within the first week of the project.  This task will not produce a deliverable.

Deliverable 1.1: Review Existing IT Documents
Task 1.2 Application / IT Systems Portfolio Review
This task will entail developing an IT Systems inventory spreadsheet and providing it to the City’s Project Manager for data collection by appropriate City IT staff. The City may already have an inventory of systems; however, this spreadsheet is specifically structured to work with ThirdWave’s strategic planning methodology. The survey will be structured by department and contain: Technology Type, Manufacturer, infrastructure, hardware, peripherals, and software, which will be referenced in subsequent tasks.

Deliverable 1.2: Application Portfolio & Systems Inventory City 1.2 Fill Out IT Inventory Spreadsheet
This task will entail the City’s Project Manager providing the IT Inventory spreadsheet to appropriate staff to be filled out. Unless otherwise agreed, this will be within 10 business days.

Deliverable 1.2: IT Inventory
Task 1.3 IT Skills Assessment
Task 1.3.1 Develop IT Skills Assessment Survey
This task will entail a review and evaluation of current IT staff knowledge, skills and abilities in a number of IT areas. An IT staff skills survey will be produced and provided to City for IT staff to provide input on their skill sets. The survey will be designed, and reviewed with the IT Manager, to address the skills of IT staff. The following information will be gathered:
 Name
 Classification
 IT Group or Section (as appropriate)

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ThirdWave 12100 Wilshire Blvd., Suite 800 Los Angeles CA 90025 310.804.7565 V 310.312.9513 F  IT Responsibilities
 Proficiency Areas for each IT Position (to be finalized with the City IT Manager) The task will baseline the knowledge, skills, and abilities of existing IT staff to gauge the ability of the IT organization’s ability to existing and sustain future Information Technologies identified in this project. The data from this task will be used to produce recommendations in Phase 3, related to the IT organization, level of staff, and placement of staff to support the future needs of the City.

Deliverable 1.3.1: Online IT Skills Assessment Survey
City 1.3.1 Fill Out Survey
This task will entail the City Project Manager providing an Excel spreadsheet to City IT staff. The IT skills survey will collect data for 5 business days.

Deliverable 1.3.1: IT Staff Respond to Survey
Task 1.3.2 Compile IT Skills Findings
This task will entail compiling the data collected in the survey and producing a summary of findings. This information will inform Phase 3.

Deliverable 1.3.2: Summary of IT Skills Findings
Task 1.4 IT Risk Assessment
Task 1.4.1 Hold IT Focus Groups
This task will entail holding four 2-hour focus groups with the IT manager and staff.

This task will review and evaluate the current IT infrastructure, including hardware, software, network systems, and data centers. Assess existing IT practices, procedures, and systems for efficiency and effectiveness. This task will also assess the IT organization’s service delivery model, and requirements to enhance both. The focus groups will address the following:

1. Infrastructure
 Network Infrastructure
 Telecommunications Infrastructure
 Data Center(s)

2. Hardware
 Servers
 Storage and backups: NAS, SAN, Cloud
 Desktop & Laptops
 Mobile Devices: Smart Phones, Laptops, and Tablets
 Peripherals: Copiers, Scanners, Multi-function Devices

3. Applications/Database Software
 Databases
 Application Software portfolio:
 Enterprise Software: e.g., ERP Finance, HR, Content Management, GIS  Department Software: Land Management, Asset Management, etc.  Web Enabled Applications: Online Service Delivery & Web Services

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4. Best Practices: Assess the efficiency and effectiveness of current IT practices and procedures, identifying areas that may require improvements in the following:
 IT Governance
 IT Organization: Assess staff structures and provide optimal recommendations to support the City’s departmental needs  IT Staff Knowledge, Skills and Abilities
 Best Practices:
 Functional & Technical Requirements Definition
 Project Planning & Procurement: Review the IT asset procurement, deployment, and tracking lifecycles and provide recommendations for improvement
 Project Portfolio Management
 Change Management
 Project Management
 Policies and Procedures
 Business Continuity and Disaster Recovery
 Help Desk: system and ticketing
The workshops will be facilitated in a focus group format with IT staff responsible for each topic covered. The following data will be collected for each session listed above:
 Challenges: anything inhibiting the effective operation, support and/or maintenance of information systems
 Impacts: to the operating effectiveness of the IT organization  Solutions: for each respective issue, i.e., technology, process or policy  Benefits: implementing the proposed solutions identified in each focus group A summary of workshop findings will be produced and provided to IT staff for review and comments. The data collected will be used to inform the ITMP in Phase 3.

Assumptions:

1. Participants will be highly knowledgeable and experienced in the technologies being addressed.

2. More than one person will participate in each focus group.

Deliverable 1.4.1: Hold IT Focus Groups
City 1.4.1 Review & Comment
This task will entail the City reviewing the draft deliverable and providing suggested revisions within 5 business days.

Deliverable 1.4.1: Comments
Task 1.4.2 IT Focus Group Findings
This task will entail incorporating suggested revisions, as applicable.

Deliverable 1.4.2: IT Risk Assessment Focus Group Findings

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ThirdWave 12100 Wilshire Blvd., Suite 800 Los Angeles CA 90025 310.804.7565 V 310.312.9513 F PHASE 2 REQUIREMENTS DEFINITION
Task 2.1 Online Staff Survey

Task 2.1.1 Develop & Provide Online Staff Survey
This task will entail developing an online survey providing City staff the opportunity to provide input on existing and required systems, and the IT organization’s capability to support them. The online staff survey will address:
 The state of existing information systems
 Department Information Technology requirements
 Public Facing Online Self-Service Applications
 Related IT support capabilities and processes
 End user training
 IT Help Desk
 Most significant service delivery challenge
 Most significant Information Technology challenge
ThirdWave will work with the City’s Project Manager to finalize the online Survey Monkey survey questions to ensure it is custom-tailored to the City. The survey data will be summarized, detailing stakeholder satisfaction with IT services and infrastructure.

Assumptions:

1. A link will be placed on the City’s Intranet website and a notice will be issued encouraging all staff to take the survey.

2. The online survey will collect data for two weeks.

Deliverable 2.1.1: Online Staff Survey
City 2.1.1 Post & Fill Out Survey
This task will entail the City’s Project Manager providing the survey link to post or distribute to City staff. The online survey will collect data for two weeks.

Deliverable 2.1.1: Staff Take the Survey
Task 2.1.2 Compile Staff Survey
This task will entail compiling the data collected in the online survey and producing a summary of findings. The findings from this deliverable will be referenced and inform Phase 3 of the project.

Deliverable 2.1.2: Online Staff Survey Findings
Task 2.2 Online Community Survey

Task 2.2.1 Develop & Provide Online Community Survey
This task will entail developing an online community survey providing community members with the opportunity to provide input on existing and required services. The online staff survey will address:

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 Demographics
 Digital Equity
 Access to City Services
 Customer Experience
 Suggested Online Services
ThirdWave will work with the City’s Project Manager to finalize the online Survey Monkey survey questions.

Assumptions:

1. A link will be placed on the City’s website and a notice will be issued encouraging community members to take the survey.

2. The online survey will collect data for two weeks.

Deliverable 2.2.1: Community Online Staff Survey
City 2.2.1 Post & Fill Out Survey
This task will entail the City’s Project Manager providing the survey link to post or distribute to City staff. The online survey will collect data for two weeks.

Deliverable 2.2.1: Staff Take the Survey
Task 2.2.2 Compile Community Online Survey
This task will entail compiling the data collected in the online survey and producing a summary of findings. The findings from this deliverable will be referenced and inform Phase 3 of the project.

Deliverable 2.2.2: Online Community Survey
Task 2.3 Management Interviews

Task 2.3.1 Hold Management Interviews
This task will entail holding thirty (30) minute interviews with City’s leadership team to get the management perspective of general organizational, operational and technology challenges facing each department. Interview data will be used to analyze future IT needs in alignment with the organization's strategic goals. Issues to be discussed include:
 The most significant operational/service delivery challenges in the next 3 years  The most significant IT challenges facing the Division’s ability to effectively support its mission, i.e., technology, staff training, etc.  The need to adopt emerging technologies
 The adequateness/responsiveness of the IT organization The interview questions will be provided to the management team in advance so they can gather their thoughts prior to the interviews. For the purposes of this proposal, ThirdWave has assumed holding fourteen (14) management interviews:

1. City Manager

2. City Clerk

3. Community Services

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4. Community Development

5. Economic Development

6. Finance

7. Fire Department

8. Human Resources

9. Emergency Preparedness

10. Indio Police Department

11. Indio Water Authority

12. Communications & Marketing

13. Public Works Department

14. Information Technology
Responses will be provided to division heads for their review and editing.

Assumptions:

1. The City’s Project Manager will be responsible for scheduling the interviews per the MS Project Schedule.

2. Interviews will be held over Zoom/Teams, or can be held on-site if interviews are scheduled over 2 or 3 consecutive days, whichever the City prefers.

Deliverable 2.3.1: Management Interviews
City 2.3.1 Review & Comment
This task will entail the management interviewees reviewing the draft interview notes and providing comments/suggested revisions within 5 business days.

Deliverable 2.3.1: Comments
Task 2.3.2 Incorporate Management Comments
This task will entail incorporating the management team’s comments to produce the final management interviews summary deliverable. The findings from this deliverable will be referenced and inform the ITMP Roadmap in Phase 3.

Deliverable 2.3.2: Management Requirements Findings
Task 2.4 Business Requirements Definition/Gap Analysis
Task 2.4.1 Hold Rapid Workflow Process Modeling® Workshops This task will entail holding virtual business requirements workshops for key mission critical business processes identified in the Management Interviews. Process workshops will identify department/cross functional business/technology requirements. Working with business process stakeholders, the workshops will review and identify functional and technical requirements and opportunities to streamline business processes, improve internal operational efficiencies, and enhance service delivery. The workflow session agenda will include the following:

1. Produce an as-is business process model, a high-level map of existing business process steps and operational workflows. The process model will include process steps, a description of activities, staff, IT used (applications, DB, inputs/outputs) and documents/data created, processed and/or stored.

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2. Identify challenges, which will include existing management, operational and/or Information Technology challenges, e.g., business process bottlenecks, inefficiencies, disconnects, or inhibitors to providing superior business performance and/or customer service. Working with subject matter experts, anything that inhibits the efficient and effective execution of a business process will be identified and noted on the process map.

3. Identify the impacts of each challenge, quantitative and qualitative, e.g., duplication of effort, redundant costs, time inefficiencies, document processing delays, system performance, poor customer service, etc.

4. Identify potential solutions, including Networking Communications Infrastructure, Commercial/Public Voice & Data Communication systems, Hardware (servers, workstations, peripherals, mobile devices), Software (office automation, departmental systems, and/or enterprise systems), e-Government (online web-enabled applications), Databases, Systems Integration, Maintenance (Security), Disaster Recovery, and Sustainability (knowledge, skills and abilities, training), outsourcing, etc., as applicable. Other solutions identified will include operational/business process improvement initiatives, and/or management policies.

5. Identify potential benefits, including qualitative and quantitative benefits, if the proposed solutions are implemented. Benefits will be identified at several levels, e.g., within a section or division for the business process being examined, the City of Indio as a whole, or for constituents. This information will serve as the basis for prioritizing IT initiatives in Phase 3, ITMP Roadmap.

Based on experience, for the purposes of project planning and cost estimating, we have assumed holding the following workshops with SMEs/business process owners:

1. City Manager

2. City Clerk

3. Community Services

4. Community Development

5. Economic Development

6. Finance

7. Fire Department

8. Human Resources

9. Emergency Preparedness

10. Indio Police Department

11. Indio Water Authority

12. Communications & Marketing

13. Public Works Department

14. Information Technology

15. GIS Citywide Focus Group

16. Smart City Citywide Focus Group

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ThirdWave 12100 Wilshire Blvd., Suite 800 Los Angeles CA 90025 310.804.7565 V 310.312.9513 F Assumptions:

1. ThirdWave/City will determine the final business processes for the workshops.

2. Workshops will typically last 3 to 4 hours, depending on the complexity of the business process being modeled.

3. To maximize project resources, and contain the project timeline, the City will schedule 4 to 6 workshops per week until all workshops have been completed.

Our project schedule assumes 5 weeks for this task.

4. The City Project Manager will start scheduling working sessions as soon as the Management Interviews have been completed.

5. Workshop participants will be highly knowledgeable and experienced in the business processes being modeled. There should be sufficient participants in the workshops to address the entire business process.

6. To gather a complete data set, participants will attend the entire workshop.

Deliverable 2.4.1: Rapid Workflow Process Modeling® Workshops Task 2.4.2 Document As-Is Rapid Workflow Process Modeling® Process Maps This task will entail documenting the process, functional, and technical requirements data collected in the workshop, including the following:
 List of attendees of the Rapid Workflow Process Modeling® session  High Level As-Is Business Process Map
 Problem/Challenge Statements
 Impact Statements
 Solutions
 Benefit Statements
PDFs of the session notes will be provided to the City Project Manager for distribution to participants of each group for review/comments.

Deliverable 2.4.2: Draft Rapid Workflow Process Modeling® Process Maps City 2.4.2 Review & Comment
This task will entail workshop participants reviewing the draft PDF Rapid Workflow Process Maps® and providing comments/suggested revisions with 5 business days from the day of the workshop.

Deliverable 2.4.2: Comments
Task 2.4.3 Final Business Process Requirements
This task will entail incorporating the City’s comments to produce the final business process map deliverable. The findings from this deliverable will be referenced in producing the recommendations made in the ITMP Roadmap in Phase 3.

Deliverable 2.4.3: Business Process Requirements

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ThirdWave 12100 Wilshire Blvd., Suite 800 Los Angeles CA 90025 310.804.7565 V 310.312.9513 F PHASE 3 IT MASTER PLAN & IMPLEMENTATION ROADMAP

Task 3.1 Information Technology Master Plan
Task 3.1.1 Draft ITMP Findings & Recommendations
This task will entail referencing all previous projects tasks to produce the IT Master Plan, customer tailored to the specific needs of the City and its customers. A typical table of contents is provided below (as appropriate and applicable to the City):

1. Executive Summary

1.1 Information Technology Master Plan Vision

1.2 Project Goals & Objectives

1.3 Project Approach & Methodology

1.4 ITMP Key Findings

2. Assessment Summary Findings

2.1 Management Interviews

2.2 IT Staff Focus Group

2.3 IT Staff Skills Survey

2.4 Online Staff Survey

2.5 Rapid Workflow Process Modeling® Business Process Workshops

2.6 Leading Technology Initiatives

3. Recommendations

3.1 Technology Recommendations
 Infrastructure
 Network Infrastructure
 Telecommunication Infrastructure
 Data Center(s)
 Hardware
 Servers: Application, database and web servers
 Computers: desktops, laptops, mobile devices
 Peripherals
 Application/Database Software
 Department Software
 Enterprise Software: Finance, HR, GIS, ECMS
 Smart City
 Enterprise Application Integration

3.2 Operational Recommendations
 Policies and Procedures
 IT Project Intake
 IT Requirements Definition for Procurements
 Business Process Improvement
 Business Continuity and Disaster Recovery
 Help Desk & Reporting

3.3 Management Recommendations
 IT Structure
 IT Skill Levels (KSAs)

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ThirdWave 12100 Wilshire Blvd., Suite 800 Los Angeles CA 90025 310.804.7565 V 310.312.9513 F  IT Governance Best Practices
 Project Management Best Practices
 Change Management Best Practices
 ITMP Refresh: periodic review and adjustment
Assumptions:

1. This draft deliverable will be transmitted in MS Word for the City’s review and comments using Track Changes.

Deliverable 3.1.1: Draft IT Master Plan
City 3.1.1 Review & Comment
This task will entail the City reviewing the deliverable draft and providing comments and suggested revisions with 15 business days or less.

Deliverable 3.1.1: Comments
Task 3.1.2 IT Master Plan
This task will entail incorporating the City’s comments to produce the final ITMP. ITMP initiatives identified in this deliverable will form the basis for the ITMP Roadmap.

Assumptions:

1. The final ITMP will be provided in MS Word and PDF files.

Deliverable 3.1.2: IT Master Plan
Task 3.2 IT Master Plan Initiatives Prioritization

Task 3.2.1 IT Master Plan Initiatives Prioritization
The task will entail running the ITMP initiatives identified in previous task through a prioritization model, which includes a range of weighted performance parameters aligned with the City’s business strategy, business objectives, and tangible internal/public benefits.

This is an iterative process: ThirdWave will do the first cut and do the second cut with the City’s Project Manager via an online Zoom working session. A final cut will be produced after the budget estimate has been completed. Typical prioritization criteria used by ThirdWave include the following, although these can be modified if the City desires:

Prioritization Criteria

1. Times identified in ITMP project tasks

2. Business Process Improvement

3. Improved Customer Services

4. Cost Savings/Cost Avoidance

5. Potential Revenue Generation
Deliverable 3.2.1: ITMP Initiative Prioritization

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ThirdWave 12100 Wilshire Blvd., Suite 800 Los Angeles CA 90025 310.804.7565 V 310.312.9513 F Task 3.3 IT Master Plan Implementation Roadmap

Task 3.3.1 Draft IT Master Plan Roadmap
This task will entail articulating the overall business and technology implementation roadmap that is technologically strategic, financially responsible, and sustainable.

The document will contain a 5-year plan for implementing a prioritized list of ITMP initiatives, including the acquisition and implementation of strategic business technologies and/or professional services. The previous tasks (the ITMP) will articulate the “what”, this task will articulate “when” ITMP initiatives will be deployed and a rough order of magnitude budget estimates. The ITMP Implementation Roadmap will address the following:
 Prioritized ITMP Initiatives
 ITMP 5-Year Budget Estimate by year (total cost of ownerships of one-time professional services costs, one-time systems costs, one-time software costs and ongoing software maintenance costs)
 ITMP Implementation Timeline
 ITMP Benefits: to the City and customers
The Draft ITMP Implementation Roadmap will be provided to the City for review and comments.

Assumptions:

1. ThirdWave will work with the City to identify quantity assumptions.

2. Gross Suggested Retail Pricing will be used for all costs, unless systems costs relate to existing systems where the City has existing relationships/contracts with vendors, in which case existing pricing structures will be used.

3. This task will produce high level rough order of magnitude budget estimates, not price quotes.

4. An electronic copy of the Draft ITMP Implementation Roadmap Excel spreadsheet will be provided to the City for review and comments.

Deliverable 3.3.1: Draft ITMP Roadmap
City 3.3.1 Review & Comment
This task will entail the City reviewing the deliverable draft and providing comments and suggested revisions with 15 business days or less.

Deliverable 3.3.1: Comments
Task 3.3.2 IT Master Plan Implementation Roadmap
This task will entail incorporating the City comments to produce the final enterprise ITMP Roadmap deliverable. The final ITMP Roadmap will be provided as MS Word and PDF files.

Deliverable 3.3.2: ITMP Implementation Roadmap

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ThirdWave 12100 Wilshire Blvd., Suite 800 Los Angeles CA 90025 310.804.7565 V 310.312.9513 F Task 3.4 Executive Presentation
Task 3.4.1 Produce ITMP Executive Presentation
This task will entail producing an executive level presentation of the ITMP Roadmap for the City’s leadership team. This presentation will be provided to the City’s project team and department heads for review, comments and revisions.

Deliverable 3.4.1: ITMP Executive Presentation
Task 3.4.2 Provide Executive Presentation
This task will entail providing two onsite presentations to the City leadership team and Board, if the City requires it.

Deliverable 3.4.2: Provide Executive Presentation

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Exhibit B – Compensation
Page | 1
EXHIBIT “B”

COMPENSATION

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ThirdWave 12100 Wilshire Blvd., Suite 800 Los Angeles CA 90025 310.804.7565 V 310.312.9513 F

9.1 Fixed Fee Price Proposal
This cost proposal is based on the City’s RFP and
the Scope of Work described therein – as we
understand it. As such, this project estimate is
open for further discussion, clarification, and
adjustment during contract negotiations, should it
be necessary.

Upon mutual agreement on the final Scope of
Work and deliverables, professional services will
be provided on a lump sum fixed-fee, deliverablebased, Professional Services Agreement.

The following provides a summary of costs.

Figure 9.1.1: Cost Summary
Phase 0 Project Management ............................................................................... 8,055 Phase 1 Discovery .............................................................................................. 13,351 Phase 2 Requirements Definition ........................................................................ 52,828 Phase 3 IT Master Plan & Roadmap ................................................................... 25,756 Total Cost $ 99,990
Section 9
Compensation -
Proposed Exhibit C -
Project Costs

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ADDENDUM “1”

INSURANCE
(A) INSURANCE REQUIREMENTS. Consultant shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Consultant, its agents, representatives or employees.

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance:

1. MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance.

2. MINIMUM LIMITS OF INSURANCE.

GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

AUTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

WORKERS’ COMPENSATION INSURANCE. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident or disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees and volunteers.

UMBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required]. As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:

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Addendum 1 - Insurance
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• A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(B) OTHER PROVISIONS. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City.
(C) OTHER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.

1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.

2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

4. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before

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the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

Professional services agreement between the City of Indio and Thirdwave ... Page 284 of 1774 City of Indio
City Council
July 16, 2025

STAFF REPORT
To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Reymundo Trejo, P.E., IWA General Manager
Subject: Authorize the acceptance of 45,442 square feet of domestic water easement dedicated to the Indio Water Authority/City of Indio by the Coachella Valley Housing Coalition (Grantor) at Villa Hermosa Apartments Phase IV parcel map No. 36273.

RECOMMENDATION:

Staff recommends that the City Council/Indio Water Authority Board accept the conveyance of water easement for the Villa Hermosa Apartments Phase IV development and authorize the City Manager/Executive Director to execute the easement certificate of acceptance.

SUMMARY:

Villa Hermosa Apartments Phase IV is a development of the Fred Young Phase IV Associates L.P. and Coachella Valley Housing Coalition located on the south-west corner of the existing Fred Young Farm Labor Camp on Dr. Carreon Boulevard and Van Buren Street. Conveyance of the water easement assures the Indio Water Authority ability to conduct repairs of any water related issues within the dedicated easement. Staff recommends approval of the proposed easement.

BACKGROUND INFORMATION:

Fred Young Farm Labor Camp and Coachella Valley Housing Coalition atVilla Hermosa Apartments is an ongoing multi-family development currently in phase IV. The proposed on-site water improvements will provide the community with the necessary water system facility for water service.

As part of IWA guidelines, the Grantor is required to provide easements to IWA to access the water infrastructure to maintain and operate properly. The Grantor prepared the easements and submitted them to the Indio Water Authority for review. The Indio Water Authority reviewed and approved the attached version of the Grant of Easement. IWA has approximately 2,026 linear feet of 8-inch ductile iron pipe and 5 hydrants within the proposed easement.

Staff recommend that the Indio Water Authority Board and City of Indio Council approve and accept the water easement as set forth in Attachment A.

FINANCIAL SUMMARY:

Current FY Financial
Impact:
$0 In current year budget: No
Current FY General
Fund Impact:
$0 Budget adjustment: No
AGENDA ITEM #10.9
Authorize the acceptance of 45,442 square feet of domestic water easemen... Page 285 of 1774 Next FY Financial
Impact:
$0 Strategic Objective: Public Infrastructure
Source of funds: N/A Fund-Org-Object
Reference:

N/A
Additional Financial Details:

There is no cost or fiscal impact associated with this action.

ALTERNATIVES:

1. Reject the Grant of Easement

2. Request additional information
ATTACHMENTS:

Attachment 1 - Vicinity Map
Attachment 2 Grant of Easement - Coachella Valley Housing Coalition APPROVAL(S):

Reymundo Trejo, P.E., IWA General Manager Approved - 02 Jul 2025 Steven Graham Pacifico, City Attorney Approved - 03 Jul 2025 Ruby D. Walla, Director of Finance Approved - 07 Jul 2025 Bryan H. Montgomery, City Manager Approved - 07 Jul 2025

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City Council
July 16, 2025

STAFF REPORT
To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Reymundo Trejo, P.E., IWA General Manager
Subject: Amendment No. 2 to the existing Professional Services Agreement with Statewide Services, Inc. for an additional amount of $400,000 for a not-toexceed total amount of $625,000 to provide project management and turf replacement services for the IWA Disadvantaged Community Turf Replacement Program, and allow the City Manager to make substantive edits as needed.

RECOMMENDATION:

Staff recommends that the IWA Board/City Council 1) approve and authorize Amendment No. 2 to the existing Professional Services Agreement with Statewide Services, Inc. for an additional amount of $400,000 for a not-to-exceed total amount of $625,000 to provide project management and turf replacement services for the IWA Disadvantaged Community Turf Replacement Program; and 2) find that there is no competitive advantage to go out for further bidding, as IWA/City already received proposals for the original scope of work; and 3) authorize the Finance Director to process the necessary budget adjustment.

SUMMARY:

On May 7, 2024, IWA received a grant from the Department of Water Resources Urban and Multibenefit Grant (DAC Grant) in the amount of $196,180 to fund the IWA Disadvantaged Community Turf Replacement Program. The program consists of turf removal and related improvements for desert adaptive landscaping/xeriscape within the disadvantaged community (DAC) areas of Indio. In July of 2024, IWA staff procured project management and landscaping services from the most qualified proposal from Statewide Services, Inc. In June 2025, IWA was notified that an additional grant from the Bureau of Reclamation (BOR) in the amount of $400,000 is available for turf removal programs in disadvantaged communities. Due to the progressive services provided by the Statewide team, together with additional BOR funding, IWA staff recommend an amendment to the existing Statewide Services, Inc. contract for an additional $400,000, for a not to exceed $625,000.

BACKGROUND INFORMATION:

Water conservation is a priority for IWA and our conservation program through education, grant funding for rebates, and turf removal continues to allow us to provide affordable conservation services to our residents. On August 31, 2022, the State Department of Water Resources (DWR) awarded the Urban and Multibenefit Drought Relief Grant (DAC Grant) via the CV Water Counts Regional Water Conservation Program. The grant term was amended and has been extended from March 19, 2022, through September 30, 2025, to complete additional turf replacement services in the DAC communities.

AGENDA ITEM #10.10
Amendment No. 2 to the existing professional services sgreement with Sta... Page 301 of 1774 On October 5, 2022, the IWA Board/City Council approved a Memorandum of Understanding for the implementation of the CV Water Counts Regional Water Conservation Program as it relates to the DAC Grant. The Coachella Valley Regional Water Management Group was awarded $918,984. The grant funding was distributed amongst the Coachella Valley Water District, Coachella Water District, Desert Valley Water Agency, Indio Water Authority, and Mission Springs Water District to support conservation programming efforts in disadvantaged communities (DAC). IWA’s grant funding allocation is $196,180 plus an additional $10,000 for grant administration purposes.

On May 7, 2024, IWA received Amendment No. 1 to the DAC Grant which included “direct payments” for replacing turf. This would allow IWA to front the bill relieving IWA’s DAC customers from paying upfront costs, which is a hardship for the DAC communities. More importantly, this is consistent with IWA’s Turf Replacement Program which replaces turf with xeriscape and lowefficiency devices with high-efficiency devices by a landscape contractor at “no cost” to IWA’s DAC customers.

IWA Staff requested and received proposals from Statewide Service, Inc., Mariposa Landscapes, Inc., and Excel Landscape, Inc. On July 5, 2024, IWA Staff requested approval from the Executive Director/City Manager for each of these three contractors in the amount not to exceed $75,000 for the IWA Turf Replacement Program with the option of four (4) additional 12-month periods.

Professional Services Agreements (PSA) were granted to Mariposa Landscapes Inc. and Statewide Services Inc. for specifically identified locations within the City of Indio DAC area.

On August 2, 2024, the Bureau of Reclamation (BOR) informed the CV Water Counts Regional Water Conservation Program that its application for the WaterSMART: Water and Energy Efficiency Grants FY 2024 is under consideration for a $5 million award. BOR is working with CVWCRWCP to finalize the financial assistance agreement. IWA’s portion of $400,000, will fund turf removal and smart irrigation upgrades in DAC communities through a direct install program.

IWA Staff recommends a second amendment to the existing Statewide Services, Inc. contract for an additional amount of $400,000 to complete the IWA’s Turf Replacement Program; and authorize the Finance Director to process the necessary budget adjustment.

FINANCIAL SUMMARY:

Current FY Financial
Impact:
$400,000 In current year budget: Yes
Current FY General
Fund Impact:

N/A Budget adjustment: Yes
Next FY Financial
Impact:

Strategic Objective: Public Infrastructure
Source of funds: 8106711 AdministrationConservationFund-Org-Object Reference:
8106711-521032
Additional Financial Details:

IWA’s Turf Replacement Program is budgeted in Fiscal Year 2025-2026 from the Water Administration Program, Account Number 8106711-521032 for $200,000. An internal budget adjustment will be processed for $200,000 from within the existing adopted budget. An additional budget adjustment is needed to properly budget the revenue to be received, as follows:

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ATTACHMENTS:

Amendment 2 Statewide Services Inc_Final
APPROVAL(S):

Reymundo Trejo, P.E., IWA General Manager Approved - 02 Jul 2025 Steven Graham Pacifico, City Attorney Approved - 08 Jul 2025 Ruby D. Walla, Director of Finance Approved - 10 Jul 2025 Bryan H. Montgomery, City Manager Approved - 10 Jul 2025

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SECOND AMENDMENT TO

AGREEMENT

BY AND BETWEEN

THE INDIO WATER AUTHORITY,

A JOINT POWERS AUTHORITY
AND
STATEWIDE SERVICES INC.

DATED: JULY 16, 2025

Form Approved 2/17/2023

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SECOND AMENDMENT TO AGREEMENT
This Amendment to the Agreement for Professional Services for direct install landscape services is made and entered into as of this 16th day of July , 2025, by and between the Indio Water Authority (“Authority”), a joint powers authority and Statewide Services Inc., (“Consultant”).

Authority and Consultant are sometimes hereinafter referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. Authority and Consultant entered into an agreement entitled “Agreement for Professional Services” dated July 1st 2024 (“Agreement”) for the purpose of retaining services of Consultant to provide direct install landscape services.

B. On November 6, 2024 Authority and Consultant amended the Agreement with Amendment No. 1 to the compensation for an additional $150,000 for a total Not to Exceed amount of $225,000 for fiscal year 2024-2025.

C. Pursuant to Section 21 of the Agreement, the Parties desire to amend the Agreement increase the not-to-exceed compensation amount.

This Amendment amends Section 4(a) of the Agreement to increase the compensation by an additional $400,000 for a total Not to Exceed Amount to $625,000 for fiscal year 2025-2026.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the Parties do hereby enter into this Amendment which modifies and amends the Agreement as follows:

1. AMENDMENT. The Agreement is hereby modified and amended as follows:

1.1 Section 4(a) of the Agreement is hereby amended to increase the Not to Exceed Amount to $625,000 for fiscal year 2025-2026.

2. MANDATORY INVOICE INFORMATION/NOTICES.

Consultant shall notify the Authority in writing whenever it has reason to believe that the costs the Consultant expects to incur under this Agreement in the following sixty (60) days, when added to all costs previously incurred, will exceed eighty percent (80%) of the Not to Exceed Amount specified herein. As part of the notification, the Consultant shall provide the Authority with a revised estimate of the total cost of performing this Agreement.

On invoices submitted to the Authority, Consultant shall identify at the top of the first page, the Agreement’s not to exceed amount, the total amount billed to date, the services

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rendered during the billing period, and the amount due for the statement invoice for which reimbursement is sought in the statement invoice.

3. REMAINDER UNCHANGED. Except as specifically modified and amended in this Amendment, the Agreement remains in full force and effect and binding upon the Parties.

4. INTEGRATION. This Amendment consists of pages 1 through 3, inclusive, which constitute the entire understanding and agreement of the Parties and supersedes all negotiations or previous agreements, including written or verbal communications between the Parties with respect to all or any part of the transaction discussed in this Amendment.

5. SEVERABILITY. If any portion of this Amendment is declared invalid, illegal or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

6. EFFECTIVE DATE. This Amendment shall not become effective until the date it has been executed by the appropriate authorities of the Authority and Consultant.

7. APPLICABLE LAW. The laws of the State of California shall govern the interpretation and enforcement of this Amendment.

8. REFERENCES. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Amendment. [SIGNATURE PAGE FOLLOWS]

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IN WITNESS WHEREOF, the Parties hereto have executed this Amendment to the Agreement on the date and year first written above.

INDIO WATER AUTHORITY
___________________________
Bryan H. Montgomery
Executive Director
ATTEST:

SECRETARY
By: ___________________________
Sabdi Sanchez, MMC
Director of City Clerk Services
APPROVED AS TO FORM:

AUTHORITY GENERAL COUNSEL
By: ____________________________
Steven Graham Pacifico

CONSULTANT
STATEWIDE SERVICES, INC.
__________________________
Tony Fimbres
President

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City Council
July 16, 2025

STAFF REPORT
To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Reymundo Trejo, P.E., IWA General Manager
Subject: Approval of the water improvement agreement and acceptance of the performance and payment bonds from Can Do, LLC, “The Greens.” RECOMMENDATION:

Staff recommends that the City Council/Indio Water Authority Board approve the water improvement agreement and accept the performance and payment bonds from Can Do, LLC, for the Greens Project, located near the northeast corner of Jackson Street and Avenue 42.

SUMMARY:

The developer Can Do, LLC, submitted the water improvement agreement along with performance and payment bonds to guarantee the related site water improvements. IWA approved the water improvement plans for the Greens Project in accordance with IWA’s Development Service Procedural Guidelines. The proposed multi-tenant commercial retail center development is located near the northeast corner of Jackson Street and Avenue 42. Staff recommends that the City Council/Indio Water Authority Board approve and accept the water agreement and performance and payment bonds.

BACKGROUND INFORMATION:

The Greens Project is a multi-tenant development located near the northeast corner of Jackson Street and Ave. 42. Can Do, LLC, (Developer) is required to complete the onsite water improvements described on Exhibit B of the proposed water improvement agreement and submit performance and payment bonds. The Developer submitted performance and payment bonds for Parcel Map No. 38632 in the amount of $96,341.25 (Bond No. PB02356000118). This agreement and bonds guarantee the completion of the improvements. The water improvements for Parcel Map No. 38632 will include approximately 745 linear feet of 8-inch ductile iron pipeline, five (5) water service connections, two (2) 6-inch wet barrel fire hydrants and three (3) fire service connections with the necessary gate valves.

Staff recommend that the City Council/Indio Water Authority Board approve and accept the water agreement and performance, and payment bonds as set forth in Attachment 1.

FINANCIAL SUMMARY:

Current FY Financial
Impact:
$0 In current year budget: N/A
Current FY General $0 Budget adjustment: N/A
AGENDA ITEM #10.11
Approval of the water improvement agreement and acceptance of the perfor... Page 308 of 1774 Fund Impact:

Next FY Financial
Impact:

N/A Strategic Objective: Public Infrastructure
Source of funds: Fund-Org-Object
Reference:

Additional Financial Details:

There is no cost or fiscal impact associated with this action.

ATTACHMENTS:

Attachment 1 Water Improvement Agreement
Attachment 2 Payment Bond
Attachment 3 Performance Bond
Attachment 4 Vicinity Map for Staff Report
APPROVAL(S):

Reymundo Trejo, P.E., IWA General Manager Approved - 02 Jul 2025 Jennifer A. Mizrahi, Assistant City Attorney Approved - 02 Jul 2025 Ruby D. Walla, Director of Finance Approved - 07 Jul 2025 Bryan H. Montgomery, City Manager Approved - 07 Jul 2025

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Approval of the water improvement agreement and acceptance of the perfor... Page 343 of 1774 City of Indio
City Council
July 16, 2025

STAFF REPORT
To: City Council
From: Bryan H. Montgomery, City Manager
Prepared by: Reymundo Trejo, P.E., IWA General Manager
Subject: Report of changes to the Development Services Procedural Guidelines RECOMMENDATION:

Staff recommends that the City Council/Indio Water Authority Board of Directors Receive and File the updated Indio Water Authority Engineering Division Development Services Procedural Guidelines, effective August 1, 2025.

SUMMARY:

IWA Staff has updated the Development Services Procedural Guidelines last adopted in November 2019 with minor changes. These guidelines are for Indio Water Authority customers and developers to use as a guide for development-related and new water service requests. At this time IWA has added minor changes to the procedural guidelines and have been reviewed by IWA staff and legal.

The most notable updates have been on Appendix B, Updated water meter cost and development impact fees previously adopted by the City Council effective January 17, 2024. The information provided is organized in a concise and logical order consistent with other water agency’s design manuals.

BACKGROUND INFORMATION:

On July 17, 2006, the Authority adopted Resolution No. 2006-35 which requires staff to establish, maintain and require implementation of standard plans and development services procedural guidelines with respect to water infrastructure design and construction criteria. The resolution further requires that the Board be fully informed of changes and amendments.

IWA staff included the following revisions to the 2025 procedural guidelines:
 Section 3, Subsection 3.16.2: Revised Table 2 compound meter sizing per AWWA.

Added “In no case shall a jumper be used for temporary water use. Contractor is responsible for any tampering fees if a jumper is found”.
 Appendix B: Updated Water Meter Cost and Development Impact Fees (DIF’s).

Added Automatic Annual Fee Adjustment Language- “Any fees established pursuant to this subchapter shall be revised annually by means of an automatic adjustment on July 1 of each year based on the average percentage change over the previous calendar year set forth in the Engineering News Record Construction Cost Index for the City of Los Angeles or, if the index is no longer published, an index determined by the Director of Public Works to be a recognized standard of the construction industry”.
 Minor changes were made to IWA Forms to reflect the revisions above.  Form C-2 Water Development Impact Fees (DIF) and Supplemental Water Supply Fees (SWSF): Revised (DIF’s) per annual increase effective January 17, 2024.

AGENDA ITEM #10.12
Report of changes to the Development Services Procedural Guidelines (Rey... Page 344 of 1774  Form C-3 Water Meter Application: Revised water meter pricing August 2024.

Staff recommend that the City Council/Indio Water Authority Board accept and file the Development Services Procedural Guidelines as set forth in the Attachments.

FINANCIAL SUMMARY:

Current FY Financial
Impact:

N/A In current year budget: N/A
Current FY General
Fund Impact:

N/A Budget adjustment: N/A
Next FY Financial
Impact:

N/A Strategic Objective: Organizational
Excellence
Source of funds: N/A Fund-Org-Object
Reference:

N/A
Additional Financial Details:

There is no cost or fiscal impact associated with this action ATTACHMENTS:

Attachment 1 -2022 Summary of Changes
Attachment 2 -Development Guidelines_Update_2025_Final
APPROVAL(S):

Reymundo Trejo, P.E., IWA General Manager Approved - 02 Jul 2025 Jennifer A. Mizrahi, Assistant City Attorney Approved - 08 Jul 2025 Ruby D. Walla, Director of Finance Approved - 09 Jul 2025 Bryan H. Montgomery, City Manager Approved - 09 Jul 2025

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SUMMARY OF CHANGES

Report of changes to the Development Services Procedural Guidelines (Rey... Page 346 of 1774 Section No. Sub-section No. Description of Revision(s)
3 3.16.2
Table 2. revised compound Meter sizing standards per AWWA. ' Added "In no case shall a jumper be used for temporary water use. Contractor is responsible for any tampering fees is a jumper is found.
3 3.20.2 Added last sentence of paragraph "The assembly must be installed above ground at 12” min. 18” max. above ground".

Appendix A + None
Appendix B +Updated Water Meter costs and DIF's. Revised "customer service" to "Engineering" 'Added Automatic Annual Fee Adjustment language'.

Appendix C Form C-2 revised DIF'S per annual increae effective 1/17/24'. 'Form C-3 2 of 2 Step 2, Added 'Meters shall be installed within (10) business days from date of pick up'.

Appendix D + None
Appendix E + None
Appendix F + None
Appendix G + None
Appendix H + None
Appendices
Procedural Guidelines (text)

Report of changes to the Development Services Procedural Guidelines (Rey... Page 347 of 1774 Form No. Form Title Description of Revision (s)
C-2
Water Development Impact
fees and Supplemental
Water Supply Fees
(SWSF) Rename Irrigation to include Commercial/Common Areas. '(DIF'S) Revised annual increase amount. 1/17/24.

C-3 Water Meter Application
+ added then removed again: 2" turbine meter
+ revised: flow chart to remove text reference to job order #, and other minor word changes. + Added: Signature acknowledgement note.
+ Revised Meter Pricing August 2025.
+ Added note for meters to be installed within 10 business days from date of pick up.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 348 of 1774 Standard Plan No. Title Description of Revision(s)
1 704 A Wet Barrel Fire Hydrant removed word "min" on 24" distance from curb to hydrant. Description Item #1 added word to indicate one (1) 4" two (two) 2-1/2" fire hose connection. 2 704 B Wet Barrel Fire Hydrant removed word "min" on 24" distance from curb. Description Item #1 added word to indicate one (1) 4" two (two) 2-1/2" fire hose connection.
3 711 B
Water Main and Sewer
Separation requirements
crossing
Revised crossing details to indicate No Joints allowed. 4 723 B
Tee connection DIP to
Existing DIP Pipe Added detai in leu of 723 A (Tee connection DIP to Existing AC Pipe). 5 730
Powered Advanced
Metering Infrastructure Added detail pertaining to Powered AMI Pole 6 731 Solar Advanced Metering
Infrastructure Added detail pertaining to Solar AMI Pole 7 732 Advanced Metering
Infrastructure Footing Added detail pertaining to Footing of AMI Pole 8 702A 1"&2" Reduce pressure
Backflow Added Note#3 Backflow, Water Meters and padlocks shall be approved by IWA Staff. 9 702B 3' or Larger reduce Pressure
backflow Revised Item #2 to indicate padlock must be IWA Approved. 10 703 Fire DCDA Revised Item #3 and 9 to indicate padlocks must be IWA Approved.

Standard Drawings
Print date: 7/2/2025

Report of changes to the Development Services Procedural Guidelines (Rey... Page 349 of 1774 Description of Revision(s)
1 + Added SIP Industries to the list.
2 Backflow Devices Removed ARI material from list
Title (Description)
Wet Barrel Fire Hydrant Assembly, Fire hydrant
Bury, Ductile Iron Pipe and Fittings
List of Approved Materials
Print date: 7/2/2025

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Procedural Guidelines

Updated January 2025

INDIO WATER AUTHORITY
83-101 AVENUE 45
INDIO, CA 92201

Report of changes to the Development Services Procedural Guidelines (Rey... Page 351 of 1774 Development Services Procedural Guidelines, Updated January 2025 i | Page Table of Contents
About Indio Water Authority _______________________________________________________________ 1 Development Design _________________________________________________________________________ 2

2.1 Purpose ____________________________________________________________________ 2

2.2 General Project Design Requirements ___________________________________________ 2

2.2.1 Design ___________________________________________________________________________ 2

2.2.2 Water Supply Assessment & Water Supply Verification ____________________________________ 2

2.2.3 CEQA ___________________________________________________________________________ 2

2.3 IWA Fees ___________________________________________________________________ 3

2.4 Water Service Availability & Will Serve Letter _____________________________________ 3

2.5 General Development Project Review and Approval Process _________________________ 3

2.5.1 Initial Contact with IWA _____________________________________________________________ 3

2.5.2 Plan Check Submittal Requirements ___________________________________________________ 4

2.5.3 Water Meter Installation Process _____________________________________________________ 6

2.5.4 Construction Requirements __________________________________________________________ 7

2.5.5 Project Completion & Acceptance _____________________________________________________ 7

2.5.6 Expiration of Approved Plans and Plans in Review ________________________________________ 8

3.0 Design Criteria for Water Facilities _______________________________________________________ 9

3.1 Standard Requirements _______________________________________________________ 9

3.1.1 Hydraulic Analysis _________________________________________________________________ 9

3.2 NPDES Requirements _________________________________________________________ 9

3.3 Master Plan ________________________________________________________________ 9

3.4 Water Plans Drawing Format __________________________________________________ 9

3.4.1 Drawings-General _________________________________________________________________ 9

3.4.2 Sheet Layout ____________________________________________________________________ 10

3.4.3 Title Sheet ______________________________________________________________________ 10

3.4.4 Notes, Legends, and Abbreviations Sheet ______________________________________________ 10

3.4.5 Plan and Profile Sheets ____________________________________________________________ 11

3.4.5.1 Plan View ____________________________________________________________________ 11

3.4.5.2 Profile View __________________________________________________________________ 11

3.4.6 Detail Sheet(s) ___________________________________________________________________ 11

3.4.7 Required Easements ______________________________________________________________ 11

3.4.8 Digital Submission Requirements ____________________________________________________ 12

3.5 Water Improvement Plans- General Criteria _____________________________________ 13

3.6 Pressure Zones _____________________________________________________________ 14

3.7 Dedicated Well Sites ________________________________________________________ 14

3.7.1 Well Site Location ________________________________________________________________ 15

3.7.2 Fee(s) in Lieu of Well Site(s) ________________________________________________________ 15

3.8 Reservoir Storage ___________________________________________________________ 16

3.9 Booster Pump Stations ______________________________________________________ 16

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3.9.1 Booster Pump Station Design Criteria _________________________________________________ 17

3.10 Pressure Regulating Stations __________________________________________________ 17

3.11 Design System Pressures _____________________________________________________ 17

3.12 Pipeline Requirements _______________________________________________________ 17

3.12.1 Main Line Sizes ________________________________________________________________ 17

3.12.2 Design Flows __________________________________________________________________ 18

3.12.3 Depth of Cover ________________________________________________________________ 18

3.12.4 Standard Location ______________________________________________________________ 18

3.12.5 Horizontal Separation Requirements _______________________________________________ 19

3.12.6 Vertical Separation Requirements _________________________________________________ 19

3.12.7 Looped System Requirements ____________________________________________________ 19

3.13 Pipe Material and Appurtenances _____________________________________________ 19

3.14 Fire Flow Requirements ______________________________________________________ 20

3.14.1 Above Ground Double Check Detector Assembly (DCDA) _______________________________ 20

3.15 Fire Hydrants ______________________________________________________________ 20

3.15.1 Types of Fire Hydrants __________________________________________________________ 20

3.15.2 Location of Fire Hydrants ________________________________________________________ 20

3.15.3 Spacing of Fire Hydrants _________________________________________________________ 21

3.16 Water Services and Meters ___________________________________________________ 21

3.16.1 Water Service _________________________________________________________________ 22

3.16.2 Water Meters _________________________________________________________________ 23

3.16.3 Meter Downsize _______________________________________________________________ 24

3.17 Water Valves ______________________________________________________________ 24

3.17.1 Type of Valves _________________________________________________________________ 24

3.17.2 Location of Valves ______________________________________________________________ 24

3.18 Blow-offs and Combination Air and Vacuum Relief Valves _________________________ 25

3.19 Cross-Connection Regulations _________________________________________________ 26

3.20 Backflow Regulations ________________________________________________________ 26

3.20.1 Approved Devices ______________________________________________________________ 26

3.20.2 Industrial/Commercial/Irrigation System Connections _________________________________ 27

3.20.3 Private Fire Systems ____________________________________________________________ 27

3.20.4 Backflow Device Required Locations _______________________________________________ 27

3.21 Abandonment of Existing Service Connections ___________________________________ 27

3.21.1 Abandonment of Service Connections 2” or Smaller _______________________________________ 27

3.21.2 Abandonment of Service Connections 3” or Larger ________________________________________ 28

3.21.3 Below Grade Fire Service Connections __________________________________________________ 28

3.22 Well Drilling/Abandonment Permit ____________________________________________ 28

3.22.1 Well Drilling Application _____________________________________________________________ 28

3.22.2 Well Abandonment Application _______________________________________________________ 28

3.23 Advanced Metering Infrastructure 29
Landscape and Water Conservation _____________________________________________________31

4.1 Applicability _______________________________________________________________ 31

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4.2 Definitions ________________________________________________________________ 31

4.3 Provisions for New or Renovated Landscapes ____________________________________ 37

4.4 Other Provisions ____________________________________________________________ 48

5.0 Construction Phase __________________________________________________________________________53

5.1 Business License and Liability Insurance _________________________________________ 53

5.2 Encroachment Permit _______________________________________________________ 53

5.3 Material Submittals _________________________________________________________ 53

5.4 Pre-Construction Meeting ____________________________________________________ 53

5.5 Notice to Start Construction __________________________________________________ 54

5.6 Traffic Control ______________________________________________________________ 54

5.7 Working Conditions _________________________________________________________ 54

5.8 Pipeline Requirements _______________________________________________________ 55

5.8.1 Pressure Testing of New Water Mains ________________________________________________ 55

5.8.2 Disinfection of New, Repaired and Decommissioned Water Mains __________________________ 55

5.9 Construction and Resurfacing Details ___________________________________________ 56

5.9.1 Potholing _______________________________________________________________________ 56

5.10 As-Built Drawings ___________________________________________________________ 56

6.0 Inspections ____________________________________________________________________________________57

6.1 Water System Inspections- General ____________________________________________ 57

6.2 IWA Staff’s Authority ________________________________________________________ 57

6.3 Water Service Prior to Acceptance _____________________________________________ 58

6.4 Final Water Facilities Inspection _______________________________________________ 58

6.5 Interpretation of Specifications and Standard Drawings ____________________________ 59

6.6 Release Given to Public Works Department______________________________________ 59 Appendix A – Service Boundary Map
Appendix B – Fees for Development and New Water Services Appendix C – Applications and Forms for Development and New Water Services Appendix D – Water Agreements and Related Template Forms Appendix E – Water Improvement Plan Checklist
Appendix F – Water Conservation Forms
Appendix G – Water Standard Drawings
Appendix H – List of Approved Materials
Table 1. Water Meter Sizing Standards ____________________________________________________________ 23 Table 2. Compound Meter Sizing Standards ________________________________________________________ 23 Table 3. Blow-Off Assembly Sizing Standard ________________________________________________________ 25 Table 4. Combination Air and Vacuum Relief Valve Sizing Assembly _____________________________________ 25

Report of changes to the Development Services Procedural Guidelines (Rey... Page 354 of 1774 Development Services Procedural Guidelines, Updated January 2025 1 | Page About Indio Water Authority
Indio Water Authority (IWA) is a joint exercise of powers authority organized and existing under by virtue of the Joint Exercise of Power Act. The City and the Redevelopment Agency of the City of Indio formed IWA on April 19th, 2000. The Housing Authority replaced the Redevelopment Agency in 2012. IWA’s mission is to provide the highest quality most reliable source of water, in an effective and fiscally responsible manner.

IWA provides water to a population of approximately 82,400 within its 38 square mile service area, which is located 120 miles east of Los Angeles in the Coachella Valley of Riverside County, California. IWA encompasses the majority of the community of Indio and some of the unincorporated areas of Indio Hills. Refer to Appendix A for a map of IWA service area boundaries.

IWA’s drinking water is derived exclusively from the Lower Whitewater River Sub basin that lies roughly 500’ to 1,300’ below the ground surface in Indio. As of January 2025, IWA currently has over 25,500 water service connections. 91% of the water service connections are residential services, which consume approximately 72% of the water produced annually by IWA.

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2.1 Purpose
The purpose of the “Indio Water Authority Development Services Procedural Guidelines” (Guidelines) is to provide IWA customers and businesses with a guide to IWA procedures for handling the multitude of service requests received. The Guidelines also provide a listing of the general design criteria for domestic water systems.

2.2 General Project Design Requirements

2.2.1 Design
The developer shall employ, at its sole expense, a qualified professional engineering firm with a licensed engineer qualified to practice in the State of California, to plan, design and prepare detailed water plans in full. All such planning, design work, and plans performed and prepared by the developer’s engineer shall be subject to review and approval by IWA prior to providing to contractors for bidding purposes. The plans shall conform to IWA Standards; refer to Section 3 Design Criteria for Water Facilities.

2.2.2 Water Supply Assessment & Water Supply Verification Senate Bill 610 (SB 610) requires a Water Supply Assessment (WSA) be prepared for all developments for inclusion in any environmental documentation for projects defined by Water Code 10912 and subject to the California Environmental Quality Act (CEQA).

Senate Bill 221 established the relationship between the WSA prepared for a project and the project approval under the Subdivision Map Act. According to California Government Code Section 66473.7, the public agency, IWA, must prepare a written Water Supply Verification (WSV) indicating sufficient water supply is available prior to the approval of a new subdivision.

The WSA and WSV only apply to developments with 500 or more residential units and larger commercial and industrial projects. If the proposed project requires a WSA/WSV, the WSA will be prepared by the developer’s engineer at the expense of the developer.

The WSA will be submitted using the Water Supply Assessment Review Application (Form A-4) along with required fees to the IWA Engineering Department for final review and approval by IWA. Refer to Appendix C for application.

2.2.3 CEQA
The developer shall, at the developer’s sole cost and expense, be responsible for compliance with the CEQA, all other applicable state and federal environmental laws, all requirements of the Federal Endangered Species Act and the California Endangered Species Act arising out of or in connection with the design and construction of the standard and/or special facilities, and for compliance with all conditions and mitigation

Report of changes to the Development Services Procedural Guidelines (Rey... Page 356 of 1774 Development Services Procedural Guidelines, Updated January 2025 3 | Page measures which must be satisfied in connection with the same. The developer shall cause the appropriate public agency of the State of California to act as lead agency for the purpose of complying with CEQA, or IWA may elect, but shall have no obligation, to act as lead agency. As part of its obligation to fund the CEQA process, the developer shall prepare or cause to be prepared all instruments, documents, reports, and other like or kind writings required to be prepared and/or filed by CEQA.

2.3 IWA Fees
Information regarding fees for connection to IWA facilities, usage charges, and other administrative fees are described in Appendix B. All applicable fees shall be paid by the applicant prior to the final approval of plans, installation of individual services, or at other times as requested by IWA.

2.4 Water Service Availability & Will Serve Letter
IWA provides domestic water service to nearly all properties within its service area boundaries.

Refer to Appendix A for a detailed map of IWA service area boundaries for confirmation of service availability.

For proposed developments within the boundaries of IWA, the developer may request a Will Serve letter to determine the capacity of IWA to provide water to the development. However, for developments greater than 1,200 residential units or large commercial, a will serve letter shall be required to determine the impact on the existing water supply and/or reservoir storage capacity of IWA. The letter can be requested by submitting a Will Serve Letter Request Application (Form A-3) along with the required fees to IWA Engineering prior to the first plan check. Refer to Appendix C for application. The Will Serve letter is a document that may be required by the local jurisdictional agencies for processing tentative maps, development reviews, and water supply assessments.

2.5 General Development Project Review and Approval Process

2.5.1 Initial Contact with IWA
For information regarding projects already initiated at a previous date, the developer must submit a Research Request Application (Form A-1) to IWA Engineering along with the required fees. See Appendix C for application.

It is recommended that the developer visit the IWA website for specific requirements for plan submittals. The IWA website contains a copy of IWA AutoCAD standard template for drawing plans format. The developer is expected to use this format for all water plan submittals. The AutoCAD standard template can be obtained by contacting [email protected].

Report of changes to the Development Services Procedural Guidelines (Rey... Page 357 of 1774 Development Services Procedural Guidelines, Updated January 2025 4 | Page The developer shall contact IWA’s Engineering Section to request a map of existing water utilities in the location of the development.

The developer shall submit a Tentative Tract Map for all tract developments showing the layout of a proposed subdivision, including the general description of the associated infrastructure. A conceptual development map must be submitted for discussion with an IWA Engineer/Representative.

The developer will take responsibility for all previous incomplete developments (prior to 2010) to be brought up to current IWA Standards. This includes but is not limited to fees associated with offsite and onsite improvements as well as plan check fees.

If the Fire Department requires the developer to obtain a fire flow hydraulic simulation, the developer must submit a Fire Flow Evaluation Application (Form A-2) along with the required fees to IWA Engineering for processing prior to the first plan check. Refer to Appendix C for application.

2.5.2 Plan Check Submittal Requirements
First Plan Check Submittal Requirements
For processing of the first plan check, the developer shall have completed and paid all required fees associated with the Water Plan Check Application (Form B-1), Water Meter Clearance Application (Form B-2), and if applicable, the Easement Legal Description Review Application (Form B-3). Refer to Appendix C for applications. The developer shall submit these forms completely and accurately, including fees, with the Water Improvement Plans or the first plan check process will be delayed.

The developer/engineer shall submit an electronic copy of the plans in Portable Document Format (PDF) for review and comments. The plans can be emailed to [email protected].

In general, submittals for Water Improvement Plans shall include the following:

A. Show all proposed connections to existing IWA distribution system B. Show all existing and proposed utilities in the proposed project site C. Tract/parcel map
IWA will return electronic redlined Water Improvement Plans for all plan checks to the developer’s engineer for corrections within ten (10) business days if all required information is submitted accurately and completely.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 358 of 1774 Development Services Procedural Guidelines, Updated January 2025 5 | Page After the first water improvement plan check by IWA, the developer’s engineer must have the Fire Department review the plans with IWA’s redlines from first plan check addressed, before submitting them for a second plan check. The developer’s engineer shall also obtain approval from the Fire Department for fire hydrant spacing as well.

Second Plan Check Submittal Requirements
The developer/engineer shall submit the following items for second check for any residential, commercial, or industrial subdivision:

A. Electronic submittal of Revised Water Improvement Plans and tract/parcel map
B. Engineer’s quantity and cost estimates for only water improvements that IWA is responsible for maintaining
IWA will return electronic redlined Water Improvement Plans and the plan checklist, for all plan checks to the developer’s engineer for corrections, within ten (10) business days if all required information is submitted accurately and completely.

If the plans are substantially complete, with only minor revisions remaining, IWA may elect to bypass the third plan check phase to final approval of Water Improvement Plans where the final design plans shall be signed by the developer’s Engineer of Record. One electronic (1) redlined set of plan check comments will be returned to the developer’s engineer for corrections upon completion of any plan check. At this point, the developer shall complete the Water Meter Application (Form C-3), Water Development Impact Fee and Supplemental Water Supply Fee (Form C-2), and Water Inspection Request (Form C-1). Refer to Appendix C. These forms shall be submitted to the IWA Engineering Department for review and approval before the fees are processed when the final design plans have been signed. If needed, the IWA Engineering Department will prepare the Water Agreement and Surety Bonds for water improvements that will be considered public after IWA acceptance (Refer to Appendix D for the Water Improvement Agreement template). Final approval and execution (signing) of the Water Improvement Agreement will not occur until the Water Improvement Plans have been approved and signed in the final design plan phase.

Third Plan Check Submittal Requirements
If significant corrections to the drawings are still needed at the third plan check phase, revisions will be repeated. Minor corrections will be addressed on a caseby-case basis and may not require re-submittal.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 359 of 1774 Development Services Procedural Guidelines, Updated January 2025 6 | Page Additional Plan Check Submittal Requirements
If significant corrections are still required past the third Plan Check Review, additional fees may be charged. Refer to Water Plan Check Application (Form B1) in Appendix C for the applicable fees.

Final Approval of Design Documents
If the development review items are satisfactorily completed, the IWA Engineering Department will notify the developer by telephone and/or email that the final design plans can be produced and the developer has their Engineer of Record sign the final design plans. The final design plans shall be on bond paper.

The final design plans are first submitted (hand delivered), to the Fire Department for their approval and signature and returned (hand delivered) back to the IWA Engineering Department for final approval and signature by IWA. The developer will be notified to pick up the signed plans.

A Water Agreement, Performance and Labor and Materials bond might be required for all water improvements that will be considered public after IWA acceptance. The developer executes (signs) the Water Agreement, prepares the bonds, and submits (by mail or hand delivers) the original executed documents to IWA offices located at 83-101 Avenue 45, Indio, CA 92201. (Note: This process should be done concurrently when the final design plans are approved and ready to be signed by the developer’s Engineer of Record.) The Water Agreement will be signed by IWA officials after the IWA Board approves the Water Agreement and bonds. A recorded water agreement shall be in place prior to the start of construction.

During plan check for Water Improvement Plans or after the Water Improvement Plans have been approved and signed, IWA Engineering will process the following forms to account for the development fees: Water Meter Application (Form C-3), Water Development Impact Fee and Supplemental Water Supply Fee (Form C-2), and Water Inspection Request (Form C-1). See Appendix C for forms and applications.

2.5.3 Water Meter Installation Process
The customer must complete the Water Meter Application (Form C-3), refer to Appendix C, and submit the form along with the fees to IWA Engineering. The meter fees can be paid either by mail, email, or in person at IWA Corporate Yard. If paying by email, the customer must fill out the Credit Card Authorization (Form D-6), refer to Appendix C, and email to [email protected]. Fees shall be collected before installation occurs.

One New Water Account Request Application (Form D-1), refer to Appendix C, is required per Water Meter Application.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 360 of 1774 Development Services Procedural Guidelines, Updated January 2025 7 | Page IWA furnishes meters but not meter boxes. Meter boxes and lids shall conform to the “List of Approved Materials”, submitted and approved by IWA prior to installation. Refer to Appendix H. Once all required forms are approved and the costs for the meters are paid, the applicant may pick up the material at IWA. A receipt of payment must be provided to pick up a meter from IWA. The completed meter installation will include three (3) inspections by IWA: first - a meter box; second - meter installation and third - Certificate of Occupancy. If satisfactory, the job will be considered complete. Installation of meter and meter boxes must be performed by a State of California licensed contractor or IWA. If the meter is to be installed by the contractor, the contractor must conform to licensing requirements as defined under Division III, Chapter 9, of the Business and Professions Code of the State of California.

A detailed flow chart of the step-by-step process for a meter installation is available on the Water Meter Application (Form C-3).

2.5.4 Construction Requirements
After approval of the plans and prior to the pre-construction conference, the developer/engineer must forward Materials Submittals to the IWA Engineering Department for review and approval. Submittals can be sent electronically to [email protected].

Next, the developer’s contractor shall schedule a pre-construction conference with the IWA Engineering Section. The developer/contractor must provide certification that the contractor is properly licensed in California and that the developer has adequate insurance.

All new public infrastructures will be constructed under direct IWA inspection. See Section 5 for detailed inspection requirements.

2.5.5 Project Completion & Acceptance
The water system can be approved for service after the water system has been pressure tested, and bacteriological samples have been taken in accordance with AWWA and IWA standards (refer to Sections 5.8.1 and 5.8.2 for testing requirements). When construction has been successfully completed and the final inspections have been performed, the IWA Inspector will notify the developer and the City of Indio Public Works Department. The contractor shall submit as-built drawings upon completion of the project (refer to Section

5.10 for details regarding as-built drawings).

Upon the satisfactory completion of construction, acceptance by the IWA Inspector, and submission and acceptance of completed as-built drawings, the facilities shall be conveyed to IWA by means of a properly executed Bill of Sale (BOS.) The BOS shall be accompanied by the Cost of Construction Statement (CCS) reporting the actual cost of

Report of changes to the Development Services Procedural Guidelines (Rey... Page 361 of 1774 Development Services Procedural Guidelines, Updated January 2025 8 | Page construction supplied by the developer. Forms for the BOS and CCS for the various facilities are shown in Appendix D. Completed forms should be submitted to IWA within thirty (30) calendar days of the completion of the final inspection and prior to the release of the final dwelling units along with one (1) “RECORD” set of drawings for the improvement plans and CAD plans on approved electronic media for water plans per IWA CAD Standards. Upon receipt of these items, IWA will approve the release of the bonds posted for construction of the water facilities.

For large tract developments, with long lead times between phases, partial releases of bonds may be allowed after completion of entire phase or tract, solely at the discretion of the IWA under these, or similar circumstances. Requests for a partial release of bonds shall be submitted in writing. Refer to Section 6.6 for additional information regarding the release of bonds.

2.5.6 Expiration of Approved Plans and Plans in Review
Plans will be valid for a period of one (1) year from the date of IWA approval. If construction has not begun within that one-year period, the approval of the plans becomes null and void. In addition, if plans are in review but it takes longer than one (1) year to address redlines by IWA, the plan check process must be reinitiated. In these events, IWA will require that the plans be re-checked and additional plan check fees be collected. No modifications will be allowed to the development that increases the number of units to be served by the system without prior approval by IWA.

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3.0 Design Criteria for Water Facilities
The following sections are design criteria to be used in the design of proposed domestic water systems. The developer and his engineer shall be responsible for ensuring that designs submitted are consistent with IWA’s Standards, and generally accepted standards of good engineering practice.

3.1 Standard Requirements
The design and construction of all domestic water system facilities to be operated and maintained by IWA shall be in accordance with the latest editions of IWA Standard Drawings and List of Approved Materials, California Waterworks Standards (Title 22, California Code of Regulations, Chapter 16), IWA Standard Specifications, IWA Development Services Procedural Guidelines, as well as requirements from the Riverside County Fire Department.

3.1.1 Hydraulic Analysis
The IWA will determine on a case-by-case basis if a hydraulic analysis will be required for any proposed water infrastructure improvements. The purpose of this analysis will be to demonstrate fire flow, domestic, and irrigation capacity is met and is in concurrence with IWA’s infrastructure. The analysis shall be submitted for review by the IWA by completing the Fire Flow Evaluation Application (Form A-2) completely and accurately. Proper documentation for the hydraulic analysis is to be submitted alongside electronic media files for IWA to review, including WaterGEMS files with the following file extension: “.wtg“.

3.2 NPDES Requirements
The contractor is required to adhere to the provisions of the Federal Clean Water Act as regulated by the U.S. Environmental Protection Agency in Code 40, Code of Federal Regulations (CFR) Parts 122, 123, 124, the Porter-Cologne Act (California Water Code), the Waste Discharge Requirements for Municipal Storm Water Discharges (MS-4 Permit) and Chapter 55 of the City of Indio Municipal Code.

3.3 Master Plan
All domestic water system design, including water demands, pressure zones and system elements, shall be in accordance with the IWA Water Master Plan, and all other supplements and revisions thereto.

3.4 Water Plans Drawing Format

3.4.1 Drawings-General
IWA performs water plan checks using the Water Improvement Plan Checklist as a guide.

Refer to Appendix E for all required information and call outs necessary for IWA Engineering Department to approve water plans.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 363 of 1774 Development Services Procedural Guidelines, Updated January 2025 10 | Page All plans submitted to IWA for plan checking and approval of water facilities shall be submitted electronically in PDF format and shall conform to the IWA CAD Standard Template. The plans shall also contain the information detailed in the following subsections. Use the following information as a checklist for plan preparation.

The format for Water Improvement Plans shall be in the same format as shown on the Indio Water Authority “CAD Templates”. Electronic copies of the CAD Templates are available by contacting the IWA Engineering Department or visiting the IWA Website, Water Engineering Section.

3.4.2 Sheet Layout
All drawings shall be 24” x 36” in size. Plans should be drawn on a reasonable scale in order to convey information clearly for plan-checking and construction purposes.

A north arrow shall be clearly shown on all sheets of plans. Indicate sheet number and total sheets on the drawings at bottom right corner, e.g. Sheet 1 of 3. Each sheet shall have a Standard Title Block including the following: revision block, signature approval block for the Fire Code Official, block showing firm name, address, phone number and contact person of firm responsible for work, IWA approval block, IWA logo and address block, block showing project title and sheet name, and block showing drawing number, sheet number, date, and project number.

Provide detailed sections for special assemblies and complex connections. The detail shall be drawn to an appropriate scale showing pipe size and shall fully identify all the parts in the detail.

The engineer shall note on the drawings all connections to existing IWA facilities.

3.4.3 Title Sheet
The first sheet is the “Title Sheet”. The complete list of required information for this sheet is located in the Water Improvement Plan Checklist, refer to Appendix E.

The project title and address shall be centered at the top of the page in large font. The vicinity map shall show the general area of the project location with cross streets clearly labeled. The list of quantities shall show all materials for the entire project and listed as “Furnish and install”. The sheet index shall be listed in tabular form.

3.4.4 Notes, Legends, and Abbreviations Sheet
The second sheet is titled “Notes, Legends, and Abbreviations”. The complete list of required information for this sheet is located in the Water Improvement Plan Checklist, refer to Appendix E.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 364 of 1774 Development Services Procedural Guidelines, Updated January 2025 11 | Page General water notes shall be in accordance with the IWA CAD Standard Drawings.

Abbreviations and a legend of symbols used on drawings shall be listed in tabular form.

3.4.5 Plan and Profile Sheets
Plan and Profile Sheet(s) shall immediately follow the Notes, Legends, and Abbreviations sheet. See Water Improvement Plan Checklist in Appendix E for list of information that should be included at a minimum.

3.4.5.1 Plan View
Proposed facilities shall be called out in large bold font with type and size of facility. Call-outs shall be used to offset facilities descriptions to improve drawing legibility if necessary. Distance from proposed facilities and roadway centerlines shall be clearly marked on plans.

All connection points, crossings, and appurtenances shall be called out by stationing. Restrained joints shall be clearly marked with stationing.

Easements shall be identified on all plan and profile sheets.

3.4.5.2 Profile View
Profile view(s) shall be included for Water Improvement Plans at the request of the IWA Engineer. Profile view(s) shall show all existing and proposed surfaces and utility crossings over or under proposed facility. Profile view(s) shall line up with plan view stationing directly above plan view(s), whenever possible.

Stationing shall be shown along bottom of profile at 100-foot intervals and elevations shall be clearly shown on both ends of profile sheet.

All profile types shall show slope of pipeline, restrained joints, stationing of appurtenances and connection points with reference drawings called out.

3.4.6 Detail Sheet(s)
Detail sheet(s) shall follow Plan and Profile sheet(s). See Water Improvement Plan Checklist in Appendix E for a complete list of information required on Detail sheet(s).

All details shall be accurately scaled when feasible and appropriately cross-referenced to other drawing(s) on the plans. When applicable, IWA Standard Drawings shall be included on Detail sheet(s) or referenced appropriately and accurately, the latest edition of the IWA Standard Drawings is located on the IWA website.

3.4.7 Required Easements
If an easement to IWA is required for construction and/or maintenance of water facilities, the minimum easement width shall be twenty feet (20’) for domestic water facilities.

Deep water lines (deeper than 48-inches of cover) will require wider easements with a

Report of changes to the Development Services Procedural Guidelines (Rey... Page 365 of 1774 Development Services Procedural Guidelines, Updated January 2025 12 | Page minimum width of 25 feet or twice the facility depth rounded upward to the nearest five feet (5’), whichever is greater. Easements shall be contained in single lots and shall not straddle lot lines.

One (1) copy of the easement legal descriptions with accompanying sketch or plot and a survey closure report shall be prepared by the developer’s State of California licensed surveyor, and submitted with the Easement Legal Description Review Application (Form B-3) accompanied by required fees to IWA for review. Refer to Appendix C for application.

After review of the submittals mentioned above, IWA Engineering will provide an electronic template in word document of the Grant of Easement title report that is to be included with the easement legal descriptions and survey closure report. Once satisfactory review by IWA has been completed, the developer’s project manager shall submit two (2) hard copies of the signed, dated, and notarized Grant of Easement title report, easement legal descriptions, and survey closure report, to be signed and dated by IWA.

Easements for facilities that will be transferred to IWA may be shown on the tract or parcel map with the correct certificates for IWA acceptance. The legal description for the easements shall be in a form acceptable to IWA and must be accompanied by a current title report to be checked by the IWA’s Engineering Section for accuracy. Dedicated easements must also be shown on the construction plans and the index map, without exception. Improvement plans for IWA facilities will not be approved until all required easements have been dedicated to IWA along with any necessary re-conveyances or subordination agreements.

In multi-family residential complexes or business parks, the developer may dedicate a “blanket easement” over all internal paved areas to IWA as long as it covers the minimum area IWA needs to access the facilities. The appropriate note shall be included on the tract map and the plans. Easements twenty feet (20’) wide and extending a radius of five feet (5’) beyond all fire hydrants, water meter locations will be required unless waived by IWA.

Additional utility easements parallel to public streets may be required depending on street right-of-way width and sidewalk locations, and shall be determined by IWA’s Engineering Section.

3.4.8 Digital Submission Requirements
All design engineers preparing water improvement plans shall submit drawings in both DWG (drawing) and PDF formats after the design drawings have been approved and signed by the appropriate agencies.

The data will be layered as a minimum into the following features:

Report of changes to the Development Services Procedural Guidelines (Rey... Page 366 of 1774 Development Services Procedural Guidelines, Updated January 2025 13 | Page A. Existing water lines and appurtenances
B. Proposed water lines and appurtenances
C. Other existing utilities
D. Easement lines, right of way lines, and boundary data (boundary and lot lines) E. Street centerlines and street names
F. Construction notes and labels (call-outs)
The coordinate system of data shall be the California State Plane Coordinate System (NAD 83).

Digital files shall be submitted through email or on a CD to the IWA Engineering Section.

3.5 Water Improvement Plans- General Criteria
A. Water Improvement Plans shall be submitted to IWA in digital format, see Section 3.4 for requirements
B. Substantiating engineering calculations for demands and pressures shall be provided, if requested by IWA Engineering Department.

C. Water Improvement Plans shall be prepared in accordance with IWA standards, see Section 3 for requirements. The following additional requirements shall be met:
a. The contractor shall obtain all City and/or County permits prior to the start of construction.
b. Water mains shall be staked for line and grade and shall be installed subsequent to the installation of the curbs and gutters but prior to surfacing and paving of the streets.
c. No valve shall be located within a gutter or other concrete drainage device. d. No facility is to be backfilled until inspected by the IWA Inspector. e. Shut down of existing water lines to facilitate connection to existing facilities shall be requested with the Water Main Shut Down Application (Form D-2) and through IWA Customer Service at (760) 391-4038. The shutdown shall be coordinated with the IWA Inspector and conducted exclusively by IWA crews. No connections to the IWA existing water system shall be made until the new facilities have been successfully tested and disinfected. All connections to the IWA water system shall be made in the presence of the IWA Inspector.
f. Water services shall be installed behind the curb prior to paving of the street. The services shall be extended to their final location by the developer at a time prior to pressure testing of the water system. Each service will be installed per IWA Standard Drawing No. 700A, 700B, 700C, or 700D.
g. Backflow devices shall be installed for all commercial, industrial, dedicated irrigation and residential services where non-potable water may also be available. h. Meter boxes shall be installed directly behind the curb whether sidewalk is directly behind the curb or not. Meter boxes installed behind rolled curb shall have traffic

Report of changes to the Development Services Procedural Guidelines (Rey... Page 367 of 1774 Development Services Procedural Guidelines, Updated January 2025 14 | Page lids. No meter boxes shall be permitted within driveways. Refer to IWA Standard Drawing No. 700A, 700B, 700C, and 700D for details.
i. The developer/contractor shall raise all valve boxes to the finished pavement grade upon completion of the pavement. If the surface course of pavement is not completed within a reasonable amount of time after the base course of pavement is completed, the developer/contractor shall raise the valve boxes to the finished grade of the base course so that IWA may operate the valves. The developer shall then raise all valve boxes to final finished grade of the pavement upon completion of the surface course of pavement. All valves and appurtenance must be accessible to IWA staff at all times.
j. Hot tap on existing water main shall be, at maximum, 2/3 the size of the existing water main, except with prior approval of IWA. Hot tap is not allowed on existing asbestos cement pipe (ACP).
k. Plan/project number designated on drawings to be assigned by IWA. l. Exact fire hydrant locations are to be approved by the Fire Department.

3.6 Pressure Zones
The IWA distribution consists of a main pressure zone and two small, boosted zones serving developments along the northeast edge of the service area. The vast majority of IWA customers are supplied with water from the main zone, also known as the Low Zone. IWA reserves the right to change said pressure zone on Water Improvement Plans before approving the final design drawings.

3.7 Dedicated Well Sites
For housing tract developments, the number of well sites that must be dedicated to IWA is based on the acreage of the development. One (1) dedicated well site per 80 acres of the development is required.

Dedicated well sites shall be a minimum of 180 feet by 150 feet. IWA reserves the right to require larger sites for special cases at the discretion of IWA.

The developer is required to design and construct well site improvements as follows:

A. Grading
B. Seven and half (7’-6”) foot block walls, which includes iron rod picket on top of the block wall to match the height of the access gate to the site, walls shall completely encompass entire perimeter (except the gates) of the dedicated site per IWA Standard Drawing Nos. 717A & 717B
C. Driveway with approved vehicle gate and foot traffic gate per IWA Standard Drawing No. 717A
D. 18” water main stub-out to adjacent street
E. Three-phase electric unless otherwise approved by IWA

Report of changes to the Development Services Procedural Guidelines (Rey... Page 368 of 1774 Development Services Procedural Guidelines, Updated January 2025 15 | Page F. Blow-off structure and piping to approved discharge basin or storm drainage system per IWA Standard Drawing No. 710
G. A Concrete apron shall be placed on inlet blow off (IWA Standard Drawing No. 710) H. All discharge pipes shall be pipe material as required by City of Indio Public Works Department

3.7.1 Well Site Location
Dedicated well sites require a minimum horizontal separation from other structures. A proposed well site must be 1,000 feet from an existing well site, 150 feet from a seepage pit, cesspool, leach line or tank, 50 feet from a sewer main or lateral, and 100 feet from a sewer manhole or lift station.

3.7.2 Fee(s) in Lieu of Well Site(s)
Developers may be eligible to pay fee(s) in lieu of providing dedicated well site(s) for housing tract developments subject to the following conditions:

i. Fee(s) in Lieu of Well Site(s) are subject to the approval of the IWA Governing Board. ii. A fee will be paid to the IWA for each dedicated well site based on previously described criteria that one (1) well site dedication is required per 80 acres of the housing tract development.
iii. If more than one (1) well site is required to be dedicated, fee(s) in lieu of dedicated well site(s) for a portion of the dedicated sites may be allowed, subject to the approval of the IWA Governing Board. However, the Developer is required to furnish dedicated well sites for the remainder of well sites subject to the well site location, design and construction conditions standards described herein Section 3.7 iv. Fee(s) in Lieu of Well Site(s) is based on the estimated fair-market value of the land within the subdivision plus the estimated cost to improve the well site(s). The fairmarket value and estimated cost to improve the well site are further defined as follows:
a. Fair-Market Value:
i. The Fair-Market Value means the raw value of the land in the parcel subdivided or a parcel in close proximity to the proposed subdivision. ii. The parcel(s) selected shall be suitable for use as a well site(s) including location criteria described herein Section 3.7.
iii. The minimum amount of land (parcel size) shall be 180 feet x 150 feet per well site.
iv. The Fair-Market Value shall be determined by an independent California Certified General Real Property Appraiser currently licensed in California. Appraiser fees shall be paid entirely by the Developer.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 369 of 1774 Development Services Procedural Guidelines, Updated January 2025 16 | Page b. Estimated Cost to Improve the Well Site:
i. The estimated costs shall include all items listed in Section 6.6 (items A through F) plus design and permitting costs for a site area of 180 feet x 150 feet.
ii. The total cost shall be based on the design and permitting costs plus the estimated construction costs (at the time subdivision approval is granted and improvements are initiated) for furnishing all labor, materials, equipment and incidentals to perform the work, including overhead and profit.
iii. The estimated costs shall be prepared by the developer’s licensed engineer and subject to final approval by the IWA.
iv. Payment of Fees in Lieu of Well Site(s) shall be reimbursed to the IWA after the development plans have been approved and the final design plans have been signed. Terms of payment for the fees shall be further described in the Water Agreement.

3.8 Reservoir Storage
In general, additional reservoir storage is required for tract developments that are subject to a Water Supply Assessment with 1,200 units or more. Additional storage requirements are based on the maximum day demand (MDD), maximum month demand, and fire flow. The minimum volume of required water storage within a pressure zone is the sum of operational or daily storage, fire flow storage, and emergency storage components. Refer to the most recent version of the IWA Water Master Plan for more detailed requirements.

The location of the reservoir storage will be at the sole discretion of IWA. The location of a reservoir is dictated by the hydraulic grade line (HGL) of the pressure zone when the reservoir is empty (base elevation). IWA requires a minimum static pressure of 40 psi and a maximum static pressure of 100 psi at all points within the development; additionally, IWA requires a minimum static pressure of 20 psi at all points within the IWA service area at the required fire flow for the fire hydrant locations throughout the development.

3.9 Booster Pump Stations
A booster pump station shall be required if a development cannot achieve a minimum of 40 psi static pressure or at the boundary of two (2) pressure zones in which case to pump water from the low pressure zone to the high pressure zone. The booster pump station shall also provide an emergency backup source of water in cases of unexpected booster station outages.

Construction of the booster pump stations shall only move forward once the IWA Engineering Department has approved and signed off on the final design drawings. The IWA Inspector shall

Report of changes to the Development Services Procedural Guidelines (Rey... Page 370 of 1774 Development Services Procedural Guidelines, Updated January 2025 17 | Page have access to the construction site at all times to verify the project is proceeding per plan. Refer to Section 5 for inspection requirements.

3.9.1 Booster Pump Station Design Criteria
It is the responsibility of the developer’s design engineer to submit an appropriate booster station design for approval by the IWA Engineering Department based on location, service area, pressure zone, flow rate and pressure requirements, and operation.

All piping within the pumping station shall be sized for total water demand based on total built-out capacity for the water service area.

3.10 Pressure Regulating Stations
A pressure regulating station is required if a project is located at the boundary line between two different pressure zones. The pressure regulating station will serve as a backup source of water in case of high demands because of an emergency.

Pressure regulating stations will be site specific. The pressure-regulating station design shall be coordinated with the IWA Engineering Department and terms included in the Water Agreement.

3.11 Design System Pressures
The following criteria shall be met for all domestic water systems unless otherwise approved or specified by IWA:

A. Minimum residual pressure at any point in the system shall be 20 psi at maximum day plus design fire flow demands.

B. IWA supplies water at pressures ranging between 40 psi (minimum) to 100 psi (maximum).

The owner is solely responsible for regulating the pressure on the customer side of the water meter, (i.e., either decreasing or increasing the pressure to the customer’s required level).

3.12 Pipeline Requirements
Water mains shall be installed per the provisions previously described in the Development Services Procedural Guidelines and the “AWWA9 Standard for Installation of Ductile-Iron Water Mains and Their Appurtenances,” AWWA C600-05, shall serve as a reference.

No connections to the IWA existing water system shall be made without proper notice, payment of applicable fees, and the presence of an IWA Inspector.

3.12.1 Main Line Sizes
Water mains 12 inches and below shall be Class 350; water mains above 12 inches must be Class 250.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 371 of 1774 Development Services Procedural Guidelines, Updated January 2025 18 | Page Transmission Mains- The size of a transmission main shall be a minimum of 12 inches in diameter. Transmission mains shall be sized based on a maximum head loss of 3 feet or less per 1,000 linear feet of pipe, and in no case shall the design head loss exceed 5 feet per 1,000 linear feet of pipe unless specifically approved by the IWA Engineer. All water mains shall have a profile shown on the improvement plans.

Distribution Mains- The minimum size distribution main shall be 8 inches in diameter. For distribution mains, the maximum allowable design velocity shall be 7 feet per second.

New distribution mains will not be allowed to connect to existing transmission mains.

No 10-inch or 14-inch diameter mains will be allowed without specific approval of the IWA Engineering Division. Unless otherwise specified herein or approved by the IWA Engineering Division, all water mains shall be looped.

Dead-end Mains- On dead-end streets, the minimum size main shall be 8 inches to at least the last fire hydrant. Looping of the water mains will be required on dead-end streets unless the developer provides a hydraulic analysis indicating water quality issues will not arise as a result of a lack of flow; however, the water main shall extend beyond the last fire hydrant and terminate with a blow-off (in-lieu of irrigation meter) conforming to IWA Standard Drawing No. 707 or 708 with a minimum 4-inch diameter line. If the water main is looped to an adjacent street, the water main shall be a minimum of 8 inches in diameter, extending through an easement, and valves at each end of the easement within the street pavement. The easement width shall be in accordance with Section 3.4.7, Required Easements of this manual.

3.12.2 Design Flows
Residential design flows shall be based on a demand of 456 gallons per day (gpd) per unit.

Commercial/Industrial design flows shall be calculated based on the developers estimated water demands for the proposed development. The calculation for design flows is used for determining instantaneous water supply and not related to water budgets for the tiered rate structure.

3.12.3 Depth of Cover
Minimum cover (from finished grade) for all water mains shall be 42 inches. Any cover of more than 42-inches shall be approved by IWA Engineering.

3.12.4 Standard Location
Domestic water mains shall be located within public right-of-way or easements dedicated to IWA and shall be designed according to the City of Indio Standard Drawing No. 147. On Private Streets, there must be a separate lettered lot with a minimum width of 20 feet that conforms to Section 3.4.7 of the Guidelines.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 372 of 1774 Development Services Procedural Guidelines, Updated January 2025 19 | Page For water mains in shopping centers and commercial complexes, all pipelines shall be located in driving aisles. No pipelines or appurtenances shall be located under parking spaces, islands or landscape/common area.

3.12.5 Horizontal Separation Requirements
There shall be a minimum of 10 feet horizontal separation between water or non-potable water, sewer lines, septic tanks, and storm water pipeline. There are special construction methods that may be used where this separation cannot be achieved and they are shown in IWA Standard Drawing Nos. 711A, 711B, and 712. Separation other than the Health Department minimums must be approved by IWA.

3.12.6 Vertical Separation Requirements
Water, sewer, and non-potable water lines are typically located vertically from the street surface down in order of decreasing quality. Water will be the shallowest and sewer mains will be the deepest. IWA Standard Drawing Nos. 711A, 711B, and 712 show the clearance requirements for parallel and perpendicular construction of water and sewer. Concrete encasement may be required if the clearances cannot be achieved. The design engineer shall provide details for review and approval regarding encasement installations. The length of encasement shall be sufficient to extend a minimum of ten (10) feet on either side of the crossing to provide the required horizontal separation.

Continuous steel casing of either a water main or a sewer main will also be allowed in accordance with IWA standards. The length of casing shall be governed by the same criteria as the length of encasement above.

3.12.6.1 Crossing Separation Requirements
When Water mains cross sewer or storm drain, separation shall be per IWA Standard drawing No 711B. Existing ACP pipe that crosses a sewer or storm drain shall be replaced with a Ductile Iron Pipe and no joints shall be place in crossing area.

3.12.7 Looped System Requirements
Each project or development shall have at least two (2) connections to waterlines in different streets to form a looped water system. Non-looped systems will not be permitted unless specific written authorization in writing is granted by the IWA General Manager or his/her designee.

3.13 Pipe Material and Appurtenances
A. All public water mains shall be ductile iron pipe. A list of manufacturers can be found in the IWA List of Approved Materials. See Appendix H.

B. Ductile iron pipe, buried fittings, and buried valves shall be wrapped in a minimum of 12Mil thick polyethylene sheeting.

C. Thrust blocks and anchor blocks shall conform to IWA Standard Drawings Nos. 709A and 709B.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 373 of 1774 Development Services Procedural Guidelines, Updated January 2025 20 | Page D. Restrained joints shall be used in all cases except for connections to existing AC pipe and valve installations. Restrained joint design shall be the responsibility of the design engineer. The required restrained length shall be determined by the design engineer and approved by the IWA Engineer based on the latest data specified by the “Ductile Iron Pipe Research Association (DIPRA)”.

Refer to IWA Technical Specifications for additional requirements.

3.14 Fire Flow Requirements
Fire flow requirements will be determined by the Fire Department. Any plan submitted for second plan check must have been reviewed by the Fire Department. On a case-to-case basis, IWA Engineering may require Fire Department review concurrently with IWA’s first plan check to ensure adequate fire flow can be obtained by pipe configuration being proposed.

IWA has a hydraulic model of the existing domestic water system. The fire flow requirements must be verified by the hydraulic model by coordinating with the IWA Engineering Department.

To request for a fire flow evaluation or review of a hydraulic analysis, please complete the Fire Flow Evaluation Application (Form A-2) completely and accurately. See Appendix C for application.

3.14.1 Above Ground Double Check Detector Assembly (DCDA) A fire service must have a Double Check Detector Assembly (DCDA) with bypass meter as shown on IWA Standard Drawing No. 703. The register for bypass meter shall be radio read. These assemblies can be installed in such a manner as to be screened from view but must be accessible to IWA personnel at all times. There must be 5 feet of clearance on all sides of the DCDA. In addition, a 10-foot wide easement must be dedicated to IWA from the public right-of way to the DCDA. A DCDA shall not be installed in an underground vault and shall have an isolation valve at the water main connection.

3.15 Fire Hydrants
Fire hydrants shall be installed in accordance with IWA’s Standard Drawing Nos. 704A and 704B and the following requirements:

3.15.1 Types of Fire Hydrants
All fire hydrant assemblies shall be wet barrel, of the types and configuration specified in the IWA's Standard Drawing Nos. 704A and 704B and “List of Approved Materials”, both documents can be found, in Appendix G and H, respectively. As directed by the Fire Department, super-enhanced fire hydrants, having (2) 2-1/2” and (2) 4” connections, are required for large industrial warehouses or high-rises over 76-feet.

3.15.2 Location of Fire Hydrants

Report of changes to the Development Services Procedural Guidelines (Rey... Page 374 of 1774 Development Services Procedural Guidelines, Updated January 2025 21 | Page Locations of fire hydrants in public rights-of-way shall be to the satisfaction of IWA and the Fire Department and shall be accessible at all times. Locations of fire hydrants in private water shall be to the satisfaction of the Fire Department. Fire hydrant standards shall conform to the following criteria:

A. On distribution mains rather than transmission mains unless otherwise specified or approved by IWA.

B. On the side of the main nearer to the street right-of-way line, subject to approval by IWA.

C. At the street intersection rather than in the cul-de-sac for cul-de-sacs less than 200 feet in length.

D. Three (3) feet from the beginning of the curb return (BCR) at intersections.

E. On the prolongation of a lot line, but a minimum of three (3) feet from the edge of any driveway, streetlight, underground utility vaults or other similar obstructions.

F. A minimum horizontal clearance of 24 inch from the face of curb, with the 4- inch pumper outlet perpendicular to the curb face.

G. A minimum horizontal and vertical clearance of 36 inches around operating nuts and protective caps, with the hydrant flange mounted at least 4 inches above finished grade.

H. Any hydrant located behind the sidewalk shall be set in a 3' x 3'x 6” concrete pad.

I. Any hydrant shall be in locations that minimize damage from traffic.

3.15.3 Spacing of Fire Hydrants
The required spacing of fire hydrants in public rights-of-way shall be subject to the approval of the Fire Department. Spacing in private water systems shall be subject to the approval of the Fire Department. The following guidelines for maximum spacing of hydrants are presented for normal installations:

A. Single Family Residential areas: 500 feet, but not more than 120,000 square feet per hydrant.

B. Commercial and industrial areas: 350 feet, but not more than 90,000 square feet per hydrant. Private on-site hydrants may be included as part of the approved system in order to meet area requirements, provided they meet the requirements of the Fire Department and the California Fire Code.

All on-site fire hydrants and fire protection supply mains for commercial/industrial developments shall be private and shall be owned, operated and maintained by the property owner.

3.16 Water Services and Meters
In general, a single service connection to each individual building is required. This includes apartment buildings within an apartment complex, condominiums, commercial/industrial

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The type of service will be assigned to each meter at the time of the application. The type of service is based upon the intended usage of the meter.

For any construction project, fire hydrant meter duration shall be limited to six (6) months. If the duration exceeds the limit, a permanent service shall be installed.

For water service connections, the meter shall be one size smaller; the meter shall never be larger than the service line.

3.16.1 Water Service
Water services shall be installed in accordance with IWA’s Standard Drawings and the following requirements:

A. All service lines shall be in accordance with IWA Standard Drawing Nos. 700A, 700B, 700C, or 700D.

B. All commercial, irrigation, and industrial water services shall be submitted to IWA for review and approval. Plans shall be submitted in accordance with IWA Standard Drawings.

C. All water meters shall be located in an area or location which is easily accessible to IWA at all times.

D. Service connections shall be installed perpendicular to the water main unless otherwise approved by IWA.

E. No water services shall be installed in the driveways.

F. Install a curb and gutter prior to any water mains or lateral service lines.

G. If the area is paved, all water service lines with a long side lead shall be installed by a mechanical method approved by IWA rather than trenching. Trenching is allowed for placing water service lines with short side leads except boring is required under existing curbs and gutters, cross gutters and sidewalks unless otherwise approved by IWA.

H. After the new service, including water meter and box, is installed, the contractor will abandon the old service at the water main by removing the corporation stop, placing a brass plug on a new brass saddle, and cutting and removing a section of the old service line.

I. Approved materials and manufacturers for various service materials and connections are listed in the List of Approved Materials, see Appendix H.

J. The minimum domestic service size shall be 1 inch and made of Type K soft copper tubing. Commercial and industrial service sizes typically available are 2 inch, 4 inch and 6 inch. Other sizes will be approved on a case-by-case basis by IWA.

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3.16.2 Water Meters
Every service connection shall be metered. Water meters shall be sized using the instantaneous flow as calculated using the Water Meter Clearance Application (Form B2). See Appendix C for application. All water meters shall be purchased from IWA, subsequent to payment of all applicable fees and posting of all required bonds, and must be installed by the developer. All water meters shall be protected by a polymer meter box in accordance with Standard Drawing Nos. 700A, 700B, 700C or 700D, and the “List of Approved Materials” in Appendix H. The meter box shall be set behind sidewalk if the public right-of-way permits, or flush with the top of the curb in parkway if no sidewalk exists.

In those cases where the service must be uninterruptible such as hospitals, hotels, nursing facilities, and industrial developments, the developer will be required to provide a dual meter installation connecting to a different water main where possible.

In no case shall a jumper be installed for temporary water use. Contractor is responsible for any tampering fees if a jumper is found.

Table 1. Water Meter Sizing Standards
Size Maximum Demand (gpm) Per AWWA
1” disc 50
2” disc 160
Compound water meters will be required where the usage pattern indicates significant variations between high and low demands as determined by the IWA Engineering Section.

Table 2. Compound Meter Sizing Standards
Size Flow Range (gpm) Per AWWA
2” Compound 2-160
3” Compound 4-350
4” Compound 6-600
6” Compound 10-1,350
8” Compound 16-1,600

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3.16.3 Meter Downsize
IWA Customers can request to a meter downsize. To downsize the meter, a Water Meter Clearance Application (Form B-2) and a Meter Downsize Request Application (Form D-5) need to be submitted to [email protected]. Refer to Appendix C for applications. Fees associated with the Water Meter Clearance Application (Form B-2) need to be paid at the time of submittal. Once both applications are reviewed by IWA Engineering and the customer is informed of eligibility to downsize the meter, fees associated with the Meter Downsize Request Application (Form D-5) shall be billed and paid in (2) installments through customer’s monthly water utility bill. After the meter is downsized, it is the responsibility of the customer to upsize the meter should it be required for additional or inadequate demand.

3.17 Water Valves
Valves shall be installed per IWA Standard Drawings and American Water Works Association (AWWA) Standards. Refer to IWA Standard Drawing No. 713A through 713F and 718A for installation details.

3.17.1 Type of Valves
All main line water valves, less than 12-inches, shall be resilient wedge gate valves. Gate valves shall conform to the "AWWA Standard for Reduced Wall, Resilient-Seated Gate Valves for Water Supply Service" ANSI/AWWA C509. Valve ends shall be flanged as shown on the Standard Drawings. Flanges shall be 150-1b., AWWA/ANSI C110/A21.10 or ANSI B16.1. Approved valve manufacturers are specified in the IWA “List of Approved Materials”.

Valves 12 inches and larger shall be butterfly type in accordance with IWA Standard Drawing Nos. 713D, 713E, and 713F, and shall conform to Class 150B of the AWWA Standard C504 unless working pressure is greater than 150 psi in which case, the butterfly valve shall conform to Class 250B of the AWWA Standard 504. Valve bodies shall be ductile iron, Flange x Flange, end without nut unless specified by IWA. Butterfly Valves shall be Epoxy Interior/Exterior, with Rubber on the Body. Approved valve manufacturers are specified in the IWA “List of Approved Materials”

3.17.2 Location of Valves
There shall be at least three (3) valves at the 3-way intersection of any water mains; at least four (4) valves at the 4-way intersection of any water mains. Valves on distribution mains shall be spaced a maximum of 1,000 feet apart so that no more than three fire hydrants would be taken out of service at any one time. Unless specifically approved by IWA, the maximum allowable spacing for intermediate valves on transmission mains is 1,200 feet.

In no event shall any valve be installed within a gutter or other concrete drainage device.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 378 of 1774 Development Services Procedural Guidelines, Updated January 2025 25 | Page Valve stem top exceeding 48 inches of cover from finish grade shall be provided with an approved valve stem extension.

All fire hydrant laterals shall have an isolation valve. The isolation valves at all intersections as described herein shall be flanged to the main line tee or cross unless otherwise approved by IWA.

The final determination of the locations of all valves shall be subject to the approval of IWA.

3.18 Blow-offs and Combination Air and Vacuum Relief Valves Blow-offs (flush-outs) shall be installed at any point along the main where either the flow velocity or the slope of the main could cause sediment to settle. Blow-offs shall normally be installed at all low points in transmission mains and the ends of dead-end streets or cul-de-sacs (unless a fire hydrant is available for flushing). Blow-offs shall be installed at any other location specified by IWA to assure the capability of complete flushing of a main. Sizing for blow-off assemblies is as follows:

Table 3. Blow-Off Assembly Sizing Standard
Size of Pipelines (inches) Size of Blow-Off Assembly (inches) 6 4
8 4
12 4
18 6
24 IWA to determine
Combination air and vacuum relief valves shall be installed at all high points in water mains and at siphon-type crossings where air is isolated. Sizing for combination air and vacuum relief valves is as follows:

Table 4. Combination Air and Vacuum Relief Valve Sizing Assembly Size of Pipelines (inches) Size of Air Vac Assembly (inches) 6 1
8 1
12 2
18 2
24 2

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3.19 Cross-Connection Regulations
All potable water services shall be subject to the following provisions:

Cross connections of any type that permit a backflow condition from any source or system other than that of IWA’s potable water mains to the potable water system are prohibited. A connection constituting a potential or actual backflow hazard will not be permitted without a backflow device or air gap, which complies with Title 17 of the California Code of Regulations, is installed.

Such an installation shall at all times be subject to inspection and regulation by IWA for the purpose of avoiding possibility of backflow into the public water system. IWA has crossconnection control specialists who are available at (760) 625-1831 for consultation on any question regarding cross-connections.

3.20 Backflow Regulations
IWA will not provide water service to any premises unless the public water supply is protected as required by State, County, and IWA regulations.

Backflow prevention devices shall be approved by IWA and shall be installed and maintained by, and at the expense of, the customer. IWA shall test the device at least once per year. A copy of the annual test results will be available to the customer. If the device fails the test, the customer will be notified with test results and shall repair or replace the device at the expense of the customer. Records of such repairs and replacements shall be kept by the customer and copies forwarded to IWA cross-connection specialists.

Water service to any premises will be discontinued by IWA, ten (10) days after formal (written) notice, if a backflow prevention device is not installed, tested, and maintained; if any defect is found in an installed backflow prevention device; if it is found that the backflow prevention device has been removed or bypassed. IWA reserves the right to terminate service immediately if the public water supply is at risk of a potential cross-connection. Service will be restored only when such conditions or defects are corrected to the satisfaction of IWA.

References for guidelines as to when, why, and what types of backflow and cross-connection control devices are approved may be found in:

A. Regulations Relating to Cross-Connections, California Administrative Code - Title 17 - Public Health
B. Manual of Cross-Connection Control, published by Foundation for Cross-Connection Control and Hydraulic Research, University of Southern California, University Park, Los Angeles, California 90007

3.20.1 Approved Devices
Refer to the “List of Approved Materials” for acceptable manufacturers.

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3.20.2 Industrial/Commercial/Irrigation System Connections All industrial, commercial, or irrigation systems shall be connected to the IWA water system using a reduced pressure (RP) assembly device and must be installed immediately downstream of the water meter. The device must be installed in accordance with IWA Standard Drawing Nos. 702A or 702B, whichever applies. The assembly must be installed above ground at 12” min. 18” max. above ground.

3.20.3 Private Fire Systems
Each private fire protection system shall be connected to the IWA water system through a Double Check Detector Assembly (DCDA) device in conformance with National Fire Protection Association (NFPA) standards. Backflow devices shall be installed per Standard Drawing No. 703. A 5/8” Neptune radio read bypass meter issued by IWA shall be installed on the DCDA. A fire line lateral service from the street main shall be utilized for fire protection use only and shall serve only a single property. Typically, a fire line is a connection for on-site private hydrants or an interior fire sprinkler system for a building.

The IWA’s review and approval interest is limited only to that portion to be constructed in the right of way or water easement

3.20.4 Backflow Device Required Locations
Besides special situations that shall be approved by IWA, backflow devices are required for the following locations:

A. All domestic water irrigation services
B. All commercial domestic water services
C. All industrial domestic water services
D. All private domestic systems or fire line systems
E. All properties with private wells

3.21 Abandonment of Existing Service Connections
The developer/contractor shall be responsible to request for a water main shut down prior to abandonment of any service. Please refer to Appendix C for the Water Main Shut Down Application (Form D-2 and D-3). The developer/contractor is responsible to schedule an inspection to request for an abandonment of existing service connections. Please refer to Appendix C for the Water Inspection Request – Service Line Inspection Fee (Form C-1). The inspection can be scheduled by contacting the IWA inspections line at (760) 391 – 4044.

3.21.1 Abandonment of Service Connections 2” or Smaller Remove existing saddle; install a new saddle with brass plug for abandonment. In the event that there is no saddle in place, the contractor shall remove the corporation stop and install a new saddle all under the supervision of an IWA Inspector. Next, abandon service in place at water main, cut service 2 feet below angle stop, and remove existing meter box. All abandonments shall be shown and called out on the plans.

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3.21.2 Abandonment of Service Connections 3” or Larger
Abandon service in place at water main. Pull the existing valve and blind flange the existing tee. If existing tee is not flanged, the contractor shall remove the tee and install a new section of ductile iron pipe with quantum couplings at both ends to match the existing water main and then bulkhead the ends of the service line. Any existing concrete vaults shall be removed by removing the entire vault and backfilling with select backfill.

All demolition work shall be shown and called out on the plans.

3.21.3 Below Grade Fire Service Connections
The developer/contractor shall abandon and remove the existing single swing check valve and vault. Fire services with an existing DCDA shall remove the DCDA. Next, abandon service in place at water main and pull the existing valve and blind flange the existing tee.

If existing tee is not flanged, the contractor shall remove the tee and install a new section of DIP with quantum couplings at both ends to match the existing water main. Next, bulkhead the ends of the service.

3.22 Well Drilling/Abandonment Permit
This section outlines the requirements for the destruction of small diameter private residential and irrigation supply wells and the construction of new small diameter wells in the Indio Water Authority (IWA) service area. Well destruction is required if a well remains idle for more than one year, cannot be properly maintained or repaired for useful service, has inadequate sealing against surface and subsurface contaminant sources, or the site is to be regraded or developed with structures. A small diameter well is defined as an inside diameter of the casing measuring 10- inches or less.

To obtain a Well Drilling or a Well Abandonment Permit from IWA, a complete Well Drilling and Well Abandonment Permit Application (Form C-4) must be submitted to IWA. Please refer to Appendix C. A plot plan for new wells, description of method of construction or reconstruction shall be submitted with the application to [email protected]. For detailed information regarding water well standards, please visit the following website:
https://water.ca.gov/Programs/Groundwater-Management/Wells IWA will provide a Well Drilling or Well Abandonment Permit within ten (10) business days from the date when pertinent fees and forms have been submitted.

3.22.1 Well Drilling Application
The following information will be required to obtain a well drilling/construction permit:

1. Complete Well Drilling Application request

2. Plot Plan for location of new well(s)

3. Description of method of Construction or reconstruction

4. Well profile (diagram, page 2 of 2, Form C-4)

3.22.2 Well Abandonment Application

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1. A well destruction permit shall be obtained from the IWA prior to the start of work and a copy shall be maintained at the project site. The permit requires that a California State Licensed Well Contractor (C-57 License) perform the work and complete the well destruction reports.

2. The California Water Well Driller's Report form shall be fully completed in the format required by the IWA and the State of California Department of Water Resources for water well destruction.

3. The well Owner shall use a California State Licensed Well Contractor (C-57 License) for all work related to destruction of the well.

4. IWA (Water Engineering Office) requires 48-hours of notice prior to the placement of the seal material.

5. Initial inspection will require IWA Inspector to G.P.S. each well for exact location for recording in IWA Atlas (must be included on application).

3.23 Advanced Metering Infrastructure / Automatic Meter Reading IWA has been developing and expanding the automatic meter reading system (AMI) for existing customers. As new developments are completed and new customers are added to the IWA service area, the need to add and expand the AMI system becomes necessary.

New developments may be subject to and may be required to add to the AMI infrastructure. The requirements will vary by development type, size of development, location of project within the IWA service area. The AMI specific requirements will be defined by IWA staff. The typical requirement will include (but not limited to) the installation of an AMI pole and its associated appurtenances. The pole location, height and electrical service source (solar power or electrical meter) is to be reviewed and approved by IWA staff.

Installation of AMI infrastructure, if required by IWA, shall provide the following:

A. AMI Pole (per IWA Standard drawings 730, 731, and 732) a. Height of pole(s) shall be based on:
i. the location within development,
ii. the location within IWA service area, and
iii. the number of water services to be served.

B. Wired AMI infrastructure shall include the installation of the electrical meter pedestal, conduit, service connections, and associated fees as required by utility company. Once

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4.1 Applicability
A. These criteria shall apply to all of the following landscape projects:

1. New construction and renovated landscapes for public agency projects and private development projects requiring a building or landscape permit, plan check or design review;

2. New construction and renovated landscapes which are developer-installed in singlefamily and multi-family projects requiring a building or landscape permit, plan check or design review;

3. New construction and renovated landscapes which are homeowner-provided and/or homeowner-hired in single family and multi-family residential projects with a total project landscape area equal to or greater than 2,500 square feet requiring a building or landscape permit, plan check or design review; and

4. Existing landscapes limited to section 4.1B.

B. These criteria do not apply to:

1. Registered local, state or federal historical sites;

2. Ecological restoration projects that do not require a permanent irrigation system;

3. Mined-land reclamation projects that do not require a permanent irrigation system; or

4. Plant collections, as part of botanical gardens and arboretums open to the public.

4.2 Definitions
The words used in this section have the meanings set forth below:

ANTIDRAIN VALVE or CHECK VALVE - A valve located under/in a sprinkler head to hold water in the system to eliminate drainage from the lower elevation sprinkler heads.

APPLICATION RATE – The depth of water applied to a given area, usually measured in inches per hour. Also known as precipitation rate (sprinklers) or emission rate (drippers/micro-sprayers) in gallons per hour.

APPLIED WATER – The portion of water supplied by the irrigation system to the landscape.

AUTOMATIC CONTROLLER – An electronic or solid-state timer capable of operating valve stations to set the days, time and length of time of a water application.

BACKFLOW PREVENTION DEVICE – A safety device used to prevent pollution or contamination of the water supply due to the reverse flow of water from the irrigation system.

BENEFICIAL USE – Water used for landscape evapotranspiration.

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CITY – The City of Indio.

CONVERSION FACTOR (0.62) – A number that converts the Maximum Applied Water Allowance from acre-inches per acre to gallons per square foot. The conversion factor is calculated as follows:
(325,851 gallons/43,560 square feet)/12 inches = (0.62) 325,851 gallons = one-acre-foot
43,560 square feet = one acre
12 inches = one foot
DESERT LANDSCAPE – A desert landscape using native plants spaced to look like a native habitat.

DISTRIBUTION UNIFORMITY - A measure of how evenly sprinklers apply water. The low-quarter measurement method (DULQ) utilized in the irrigation audit procedure is utilized for the purposes of these criteria. These criteria assume an attainable performance level of 75% DULQ for spray heads, 80% DULQ for rotor heads and 85% DULQ for recreational turf grass rotor heads.

DRIP IRRIGATION - A method of irrigation where the water is applied slowly at the base of plants without watering the open space between plants.

ECOLOGICAL RESTORATION PROJECT - A project where the site is intentionally altered to establish a defined, indigenous, historic ecosystem.

EFFECTIVE PRECIPITATION or USABLE RAINFALL - The portion of total natural precipitation that is used by the plants, usually assumed to be three inches annually. Precipitation or rainfall is not considered a reliable source of water in the desert.

ELECTRONIC CONTROLLERS - Time clocks that have the capabilities of multiprogramming, water budgeting and multiple start times.

EMISSION UNIFORMITY - A measure of how evenly drip and micro-spray emitters apply water.

The low-quarter measurement method (EULQ) utilized in the landscape irrigation evaluation procedure is utilized for the purposes of these criteria. These criteria assume 90% EULQ for drippers, micro-sprays and pressure compensating bubblers.

EMITTER - Drip irrigation fittings that deliver water slowly from the watering system to the soil.

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ESTABLISHMENT PERIOD - The first year after installing the plant in the landscape.

ESTIMATED TOTAL WATER USE (By hydrozone) - The portion of the estimated annual total applied water use that is derived from applied water to a specified hydrozone.

ESTIMATED ANNUAL TOTAL APPLIED WATER USE (Total of all hydrozones) - The annual total amount of water estimated to be needed by all hydrozones to keep the plants and water features in the landscaped area healthy and visually pleasing. It is based upon such factors as the local evapotranspiration rate, the size of the landscaped area, the size and type of water feature, the types of plants, and the efficiency of the irrigation system. The estimated annual total applied water use shall not exceed the Maximum Applied Water Allowance (MAWA).

EVAPOTRANSPIRATION or ET - The quantity of water evaporated from adjacent soil surfaces and transpired by plants expressed in inches during a specific time.

ET ADJUSTMENT FACTOR - A factor of 0.455 that, when applied to reference evapotranspiration, adjusts for plant factors and irrigation efficiency, two major influences upon the amount of water that needs to be applied to the landscape.

FINISHED GRADE – Grade height after surface mulch covering has been installed.

FLOW RATE - The rate at which water flows through pipes, valves and meters (gallons per minute or cubic feet per second).

HARDSCAPE - Concrete or asphalt areas including streets, parking lots, sidewalks, driveways, patios and decks.

HEAD-TO-HEAD COVERAGE - One hundred percent sprinkler coverage of the area to be irrigated, with maximum practical uniformity.

HIGH FLOW CHECK VALVE - A valve located under/in a sprinkler head to stop the flow of water if the spray head is broken or missing.

HYDROZONE - A portion of the landscaped area having plants with similar water needs that are served by a valve or set of valves with the same schedule. A hydrozone may be irrigated or nonirrigated. For example, a naturalized area planted with native vegetation that will not need supplemental irrigation (once established) is a non-irrigated hydrozone.

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IRRIGATION EFFICIENCY - The measurement of the amount of water beneficially used divided by the amount of water applied. Irrigation efficiency is derived from measurements and estimates of irrigation system characteristics and management practices. The minimum irrigation efficiency for purposes of these regulations is 0.75 or 75 percent and .90 or 90 percent for drip systems.

Greater irrigation efficiency can be expected from well-designed and maintained systems.

IWA – Indio Water Authority.

IWA ENGINEERING –Indio Water Authority Engineering Department.

LANDSCAPE IRRIGATION AUDIT - A process to perform site inspections, evaluate irrigation systems and develop efficient irrigation schedules.

LANDSCAPED AREA - The entire parcel less the building footprint, driveways, non-irrigated portions of the parking lots, hardscapes (such as decks and patios), and other nonporous areas.

Water features are included in the calculation of a site’s landscaped area.

LATERAL LINE - The water delivery pipeline that supplies water to the emitters sprinklers from a valve.

MAIN LINE - The pressurized pipeline that delivers water from the water source to a valve or outlet.

MAXIMUM APPLIED WATER ALLOWANCE (MAWA) - For design purposes, the upper limit of annual applied water for the established landscape area as specified in Division 2, Title 23, California Code of Regulations, Chapter 7, Section 492. It is based upon the area’s reference evapotranspiration, ET adjustment factor, and the size of the landscaped area. The estimated applied water use shall not exceed the Maximum Applied Water Allowance (MAWA).

MICROIRRIGATION - See drip irrigation.

MULCH - Any organic material such as leaves, bark, straw or inorganic material such as pebbles, stones, gravel, decorative sand or decomposed granite left loose and applied to the soil surface to reduce evaporation.

NATIVE PLANTS - Native plants are low water using plants that are: 1) indigenous to the Coachella Valley and lower Colorado Desert region of California and Arizona, 2) native to the southwestern United States and northern Mexico or 3) native to other desert regions of the world, but adapted to the Coachella Valley.

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OPERATING PRESSURE - The pressure at which an irrigation system’s sprinklers, bubblers, drippers or microsprays are designed to operate, usually indicated at the base of an irrigation head.

OVERHEAD SPRINKLER IRRIGATION STATIONS - Sprinklers with high flow rates (spray heads, impulse sprinklers, gear rotors, etc.) that are utilized to apply water through the air to large irrigated areas.

OVERSPRAY – The water which is delivered beyond the landscaped area onto pavements, walks, structures or other non-landscape areas. Also known as hardscape applications.

PLANT FACTOR - A factor that, when multiplied by reference evapotranspiration, estimates the amount of water used by plants. For purposes of these criteria, the average plant factor of very low water using plants ranges from 0.01 to 0.10, for low water using plants the range is 0.10 to

0.30, for moderate water using plants the range is 0.40 to 0.60, and for high water using plants, the range is 0.70 to 0.90. Reference: Water Use Classifications of Landscape Species IV (WUCOLS IV).

PRESSURE COMPENSATING (PC) BUBBLER – An emission device that allows the output of water to remain constant regardless of input pressure. Typical flow rates for this type of bubbler range between 0.25 gpm to 2.0 gpm.

PRESSURE COMPENSATING SCREENS/DEVICES - Small screens/devices inserted in place of standard screens/devices that are used in sprinkler heads for radius and high pressure control.

QUALIFIED PROFESSIONAL - A person who has been certified by their professional organization or a person who has demonstrated knowledge and is locally recognized as qualified among landscape architects due to longtime experience.

RAIN-SENSING DEVICE - A system that automatically shuts off the irrigation system when it rains.

RECYCLED WATER/RECLAIMED WATER - Treated or recycled wastewater of a quality suitable for non-potable uses such as landscape irrigation. Recycled water is not for human consumption.

RECORD DRAWING or AS-BUILTS - A set of reproducible drawings which show significant changes in the work made during construction and which are usually based on drawings marked up in the field and other data furnished by the contractor.

RECREATIONAL AREA - Areas of active play or recreation such as golf courses, sports fields, schoolyards, picnic grounds, or other areas with intense foot or vehicular traffic.

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RECREATIONAL TURF GRASS ET ADJUSTMENT FACTOR - A factor of 0.82 that, when applied to reference evapotranspiration, adjusts for the additional stress of high traffic on recreational turf grass and the higher irrigation efficiencies of long-range rotary sprinklers. These are the two major influences upon the amount of water that needs to be applied to a recreational landscape.

A mixed cool/warm season turf grass with a seasonal average of 0.7 is the basis of the plant factor portion of this calculation. The irrigation efficiency of long-range sprinklers for purposes of the ET adjustment factor is 0.85. Therefore, the ET adjustment factor is 0.82 = 0.7/0.85.

REFERENCE EVAPOTRANSPIRATION or ETo - A standard measurement of the environmental parameters which affect the water use of plants, using cool season grass as a reference. ETo is expressed in inches per day, month or year and is an estimate of the evapotranspiration of a large field of cool-season grass that is well watered. Reference evapotranspiration is used as a basis of determining the Maximum Applied Water Allowances so that regional differences in climate can be accommodated.

RENOVATED LANDSCAPE - Any re-landscaping project in which the choice of new plant material and/or new irrigation system components is such that the calculation of the sites estimated water use will be significantly changed. The new estimated water use calculation must not exceed the Maximum Applied Water Allowance (MAWA) calculated for the site using a 0.455 ET adjustment factor.

RIPARIAN PLANTS - Riparian plants are high water using and water-loving plants that are found growing naturally along flowing rivers and lake shores. They may also be native to wet swampy areas with high water tables or poor drainage.

RUNOFF - Irrigation water which is not absorbed by the soil or landscape to which it is applied and which flows from the planted area.

SERVICE LINE - The pressurized pipeline that delivers water from the water source to the water meter.

SMART CONTROLLER – Weather-based or soil moisture-based irrigation controls that monitor and use information about environmental conditions for a specific location and landscape (such as soil moisture, rain, wind, the plants’ evaporation and transpiration rates and, in some cases, plant type and more) to automatically control when to water and when not to, providing exactly the right amount of water to maintain lush, healthy growing conditions.

SOIL MOISTURE-SENSING DEVICE - A device that measures the amount of water in the soil.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 390 of 1774 Development Services Procedural Guidelines, Updated January 2025 37 | Page SOIL TEXTURE - The classification of soil based on the percentage of sand, silt and clay in the soil.

SPRINKLER HEAD - A device that sprays water through a nozzle.

STATIC WATER PRESSURE - The pipeline or municipal water supply pressure when water is not flowing.

STATION - An area served by one valve or by a set of valves that operate simultaneously.

TURF - A surface of earth containing mowed grass with roots.

VALVE - A device used to control the flow of water in the irrigation system.

WATER FEATURE - Any water applied to the landscape for non-irrigation, decorative purposes.

Fountains, streams, ponds and lakes are considered water features. Water features use more water than efficiently irrigated turf grass and are assigned a plant factor of 1.1 for a stationary body of water and 1.2 for a moving body of water.

WATER SYSTEM - The network of piping, valves and irrigation heads.

WUCOLS III - Water Use Classifications of Landscape Species III

4.3 Provisions for New or Renovated Landscapes
A. Landscape Documentation Package

1. Prior to construction, the project applicant shall:
a. Submit two copies of Worksheet A – Landscape Documentation Package Checklist (Worksheet A), to IWA that conform to these design criteria. No water meter will be issued until the IWA reviews and approves the Landscape Documentation Package Checklist. Refer to Appendix F for Worksheet A.
b. Submit one copy of Worksheet A to the IWA Engineering Department.

2. Upon receipt of Worksheet A Checklist, the IWA shall:
a. Review Worksheet A.
b. Approve or deny Worksheet A.

3. Upon approval of Worksheet A , the IWA will:
a. Sign and date the approved plans and return them to the project applicant. b. Submit a copy of Worksheet B – Water Efficient Landscape Worksheet (Worksheet B) to IWA Engineering. Refer to Appendix F for Worksheet B.

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4. Upon approval of Worksheet A by IWA Engineering, the project applicant shall:
a. Receive an approval of the landscape design review or plan check. b. Finalize Worksheet E – Certification of Completion (Worksheet E), including recording the date of the approval. Refer to Appendix F for Worksheet E. c. File Worksheet E with IWA Engineering, and provide a copy to the property owner or designee.
d. Submit a copy of the approved Worksheet A, along with the record drawings and any other information, to the property owner or designee.

5. Each Worksheet A shall include the following elements:
a. A completed Worksheet A, which includes the date, project applicant, and project address information. This checklist serves to verify that the elements of the Landscape Documentation Package have been completed.
b. Total landscaped area (square feet)
c. Project type (e.g., new, renovated, public, private, cemetery, homeowner-installed, etc.)
d. Worksheet B, which may be imbedded in the plan sheets of the Landscape Documentation Package Checklist, and include the following:
i. Hydrozone Information Table (reference Worksheet B in Appendix F) e. Water Budget Calculations that adhere to the following requirements:
i. The plant factor used shall be from WUCOLS. The plant factors ranges from 0 to 0.3 for the low use plants, from 0.4 to 0.6 for the moderate use plants, from

0.7 to 1.0 for the high use plants and 1.1 to 1.2 for water features. ii. All water features shall be included in the 1.1 to 1.2 hydrozone and temporary irrigated areas shall be included in the low water use hydrozone. For the calculation of the Maximum Applied Water Allowance (MAWA) and Estimated Total Water Use, a project applicant shall use ETo values from the Reference Evapotranspiration Table. See Worksheet C – ET Profile (Worksheet C) in Appendix F. For geographic areas not covered in Worksheet C, use data from other cities located nearby in the same reference evapotranspiration zone. f. Landscape Design Plan
g. Irrigation Design Plan
h. Grading Design Plan (as required)
i. Soil Management Report (as required)
j. All plans must contain a signature block for both IWA Engineering and IWA.

6. Worksheet A shall be submitted by the following procedure:
a. The applicant or applicant’s representative may bring, send or ship copies of Worksheet A to the IWA Engineering Department, as applicable. Appropriate fees must accompany Worksheet A.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 392 of 1774 Development Services Procedural Guidelines, Updated January 2025 39 | Page b. The plans will normally be returned to the applicant with comments by IWA Engineering staff within ten working days of receipt.
c. After noted corrections have been made, the applicant shall resubmit Worksheet A to the IWA for approval.
d. Signed plans will be held at the IWA’s office for applicant pick up or sent by certified shipping at the applicant’s request and expense.
e. For direct communication:

Telephone No.: (442) 400-5250
Mailing Address: Indio Water Authority
Engineering Department
83101 Ave 45
Indio, CA 92201
Hand Delivery or
Shipping
Address:

Indio Water Authority
Engineering Department
83101 Ave 45
Indio, CA 92201

f. The IWA Engineering Department will inspect the landscaped area(s) for conformance with the approved Worksheet A. Landscaping that does not conform to the approved Worksheet A is subject to penalties in accordance with Section 54.063(H) of the Indio Municipal Code.

7. Upon review and approval of Worksheet A by the IWA, the project applicant shall:
a. Submit a copy of the IWA-approved Worksheet A and Worksheet B to the IWA Engineering Department.
b. Record the date of the permit on Worksheet E.
c. Provide the property owner or designee a copy of the local-agency approved Worksheet A in addition to the record drawings, and any other information normally forwarded to the property owner or designee.

B. Landscape Design Plan
A landscape design plan meeting the following design criteria shall be submitted as part of Worksheet A. For the efficient use of water, a landscape shall be carefully designed and planned for the intended function of the project.

1. Any plant may be selected for the landscape, providing the Estimated Total Water Use in the landscape area does not exceed the Maximum Applied Water Allowance (MAWA). To encourage the efficient use of water the following is highly recommended:

Report of changes to the Development Services Procedural Guidelines (Rey... Page 393 of 1774 Development Services Procedural Guidelines, Updated January 2025 40 | Page a. Protection and preservation of native species and natural vegetation. b. Selection of water-conserving plants and turf species. c. Selection of trees based on applicable local tree ordinances or tree shading guidelines; and
d. Selection of plants from local and regional landscape program plant lists.

2. Specifications for Landscape Design Plan
The landscape design plan shall be drawn on 36-inch by 24-inch project base sheets at a scale that accurately and clearly identifies the following:
a. Tract name, tract number or parcel map number on cover sheet. b. Proposed planting areas.
c. Plant material location and size.
d. Plant botanical and common names.
e. Plant spacing, where applicable.
f. Natural features including, but not limited to, rock outcroppings, and existing trees and shrubs that will remain incorporated into the new landscape. g. Vicinity map showing site location on top sheet or on cover sheet. h. Title block on each sheet with the name and address of the project, and the name and address of the professional design company with its signed professional stamp, if applicable.
i. Reserve two (2) 6-inch by 3-inch spaces for a) the IWA Engineering Department signature block and b) an IWA signature block in lower right corner of the cover sheet and on all of the landscape, irrigation design/detail/specification sheets. j. Show plan scale and north arrow on design sheets.
k. Show graphic scale on all design sheets.
l. Show all property lines and street names.
m. Show all paved areas, such as driveways, walkways and streets. n. Show all pools, ponds, lakes, fountains, water features, fences and retaining walls. o. Show locations of all overhead and underground utilities within project area. p. Provide an index map, as necessary, showing the overall project, including all 1/4 and 1/16 section lines and section numbers.
q. Show Maximum Applied Water Allowance (MAWA) for the proposed project. (See formula and Sample MAWA in Worksheet D.
r. Show total landscaped area in square feet. Separate area square footages by hydrozone. Show the total percentage area of each hydrozone. Include total area of all water features as separate hydrozones of still or moving water. Show Estimated Total Water Use, for each major plant group hydrozone and water feature hydrozone expressed in either seasonal (turf grass) or annual (trees, shrubs, groundcovers and water features) billing units.
s. Show Total Estimated Total Water Use for each major plant group hydrozone and water feature hydrozone expressed in either seasonal (turf grass) or annual (trees, shrubs, groundcovers and water features) billing units.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 394 of 1774 Development Services Procedural Guidelines, Updated January 2025 41 | Page t. Show Total Estimated Water Use for the entire project. (Formula and Sample Calculation Estimated Water Use can be found in Worksheet D. The Total Estimated Use shall not exceed the Maximum Applied Water Allowance (MAWA). u. Designate recreational areas and recreational turf areas. v. When model homes are included, show the Maximum Applied Water Allowance (MAWA) and Estimated Total Water Use (by hydrozone with totals) for each model unit.

3. Landscape Design Criteria
a. The landscape design must be carefully planned and take into account the intended function of the project.
b. Plants’ appropriateness shall be selected based upon their adaptability to the climatic, geologic and topographical conditions of the site.
c. Selection of water-efficient and low-maintenance plant material is required. d. All planted areas must be a minimum of one inch below adjacent hardscapes to eliminate runoff and overflow.
e. Long, narrow or irregularly shaped turf areas shall not be designed because of the difficulty in irrigating uniformly without overspray onto hardscaped areas, streets and sidewalks. Areas less than 10 feet in width shall not be designed with turf. Turf will be allowed in these areas only if irrigation design reflects the use of subsurface irrigation or a surface flow/wick irrigation system.
f. Turf areas irrigated with spray/rotor systems must be set back at least 24 inches from curbs, driveways, sidewalks or any other area that may result in runoff of water onto streets. An undulating landscape buffer area created by the setback shall be designed with rocks, cobble or decomposed granite and/or can be landscaped with drip irrigated shrubs/accents or covered with a suitable ground cover. g. Plants having similar water use shall be grouped together in distinct hydrozones. h. The use of a soil covering mulch or a mineral groundcover of a minimum three-inch depth to reduce soil surface evaporation is required around trees, shrubs and on nonirrigated areas. The use of boulders and cobbles shall be considered to reduce the total vegetation area.
i. Annual color plantings shall be used only in areas of high visual impact and must be irrigated with drip, micro-irrigation or other systems with efficiencies of 90 percent or greater. Otherwise, drip irrigated, perennial plantings should be the primary source of color.
j. Native desert plants shall be specified to be planted in a shallow, wide, rough hole two times the root ball width. The root ball will be set on either undisturbed native soil or a firmed native soil. The root ball top will be set even with the finished surface grade or above grade if the soil is poorly drained. The hole must be backfilled with native soil. Extra soil may be used to mound up around plants where the soil is poorly drained.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 395 of 1774 Development Services Procedural Guidelines, Updated January 2025 42 | Page k. Landscaping must not obstruct or interfere with street signs, lights or road/walkway visibility. Screening may be provided by walls, berms or plantings. l. High water use plans, characterized by a plant factor of 0.7 to 1.0, are prohibited in street medians.
m. Use locally approved plant materials lists in the selection of appropriate plants. n. Planter islands in parking lots with canopy trees shall be sized to meet local land use agency requirements.
o. A landscape plan in fire-prone areas shall address fire safety and prevention. A defensible space or zone around a building or structure is required per Public Resources Code Section 4291 (a) and (b). Avoid fire-prone plant material and highly flammable mulches.
p. The use of invasive and/or noxious plant species is prohibited. q. The architectural guidelines of a common interest development, which includes community apartment projects, condominiums, planned developments and stock cooperatives, shall not prohibit or include conditions that have the effect of prohibiting the use of low-water use plants as a group (California Civil Code, Section 1353.8).

C. Grading Design Plan

1. For efficient use of water, grading of a project site shall be designed to minimize soil erosion, runoff and water waste. A grading plan shall be submitted as part of Worksheet A. A comprehensive grading plan prepared by a civil engineer for other permits required by the City satisfies this requirement.

2. The project applicant shall submit a landscape grading plan that indicates finished configurations and elevations of the landscape area including; a. Height of graded slopes;
b. Drainage patterns;
c. Pad elevations;
d. Finish grade; and
e. Storm water retention improvements, if applicable.

3. To prevent excessive erosion and runoff, it is highly recommended, or mandatory if per City requirements, that project applicants:
a. Grade so that all irrigation and normal rainfall remains within property lines and does not drain on to non-permeable hardscapes.
b. Avoid disruption of natural drainage patterns and undisturbed soil; and c. Avoid soil compaction in landscape areas.

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4. The grading design plan shall contain the following statement: “I have complied with the criteria of the ordinance and applied them accordingly for the efficient use of water in the grading plan.”

5. Turf is not allowed on slopes greater than 25% where the toe of the slope is adjacent to an impermeable hardscape and where 25% means 1 foot of vertical elevation change for every 4 feet of horizontal length (rise divided by run x 100 = slope percent).

6. Slopes greater than 25% shall not be irrigated with an irrigation system with a precipitation rate exceeding 0.75 inches per hour. This restriction may be modified if the landscape designer specifies an alternative design or technology, as part of the Landscape Documentation Package, and clearly demonstrates no runoff or erosion will occur.

Prevention of runoff must be confirmed during an irrigation audit.

7. All grading must retain normal stormwater runoff and provide for an area of containment.

All irrigation water must be retained within property lines and not allowed to flow into public streets or public rights-of-way. Where appropriate, a simulated dry creek bed may be used to convey storm drainage into retention areas. A drywell shall be installed if the retention basin is to be used as a recreational area.

8. Mounded or sloped planting areas that contribute to runoff onto hardscape are prohibited. Sloped planting areas above a hardscaped area shall be avoided unless there is a drainage swale at toe of slope to direct runoff away from hardscape.

9. Median islands must be graded to prevent stormwater and excess irrigation runoff.

D. Irrigation Design Plan
For the efficient use of water, an irrigation system shall meet all the requirements listed in this section and the manufacturer’s recommendations. The irrigation system and its related components shall be planned and designed to allow for proper installation, management, and maintenance. An irrigation design plan meeting the following criteria shall be submitted as part of Worksheet A.

Separate landscape water meters shall be installed for all projects except single-family homes with a landscape area less than 5,000 square feet. Landscape meters for single family homes with a landscape area over 5,000 square feet may be served by a permanent service connection provided by the IWA or be a privately owned submeter installed at the irrigation point of connection on the customer service line. When irrigation water is from a well, the well shall be metered. The irrigation design plan shall be drawn on project base sheets. It should be separate from, but use the same format as, the landscape design plan. The irrigation system specifications shall accurately and clearly identify the following:

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1. Specifications for Irrigation Design.
a. Control valves, manufacturer’s model number, size and location. b. Irrigation head manufacturer’s model number, radius, operating pressure, gallons per minute/gallons per hour (gpm/gph) and location.
c. Piping type, size and location.
d. Point of connection or source of water and static water pressure. e. Meter location and size (where applicable).
f. Pump station location and pumping capacity (where applicable). g. Power supply/electrical access and location.
h. Plan scale and north arrow on all sheets.
i. Graphic scaling on all irrigation design sheets.
j. Irrigation installation details and notes/specifications. k. The irrigation system shall be automatic, constructed to discourage vandalism and simple to maintain.
l. All equipment shall be of proven design with local service available. m. Show location, station number, size, and design gpm of each valve on plan. Control valves shall be rated at 200 psi.
n. Visible sprinklers near hardscape shall be of pop-up design. o. All heads should have a minimum number of wearing pieces with an extended life cycle.
p. Sprinklers, drippers, valves, etc., must be operated within manufacturer’s specifications.
q. Manual shut-off valves shall be fully ported ball valves or butterfly valves. Manual shut-off valves are required upstream of automatic valve manifolds. r. Master valves shall be metal, located as close to the point of connection as possible, and be metal piped between the master valve and the water meter. s. High flow sensors that detect and report high flow conditions created by system damage or malfunction shall be specified for all projects where a dedicated landscape irrigation meter is required.
t. The following statement “I have complied with the criteria of the ordinance and have applied them accordingly for the efficient use of water in the irrigation design plan;” and
u. The signature of a licensed landscape architect, certified irrigation designer, irrigation consultant, landscape contractor or any other person authorized to design an irrigation system.

2. Specifications for Irrigation Efficiency
The minimum irrigation efficiency shall be 0.75 (75%). Greater irrigation efficiencies are expected from well-designed and maintained systems. The following are required:

Report of changes to the Development Services Procedural Guidelines (Rey... Page 398 of 1774 Development Services Procedural Guidelines, Updated January 2025 45 | Page a. Design spray head and rotor head stations with consideration for worst wind conditions. Close spacing and low-angle nozzles are required in high and frequent wind areas (ETo Zone No. 5).
b. Spacing of sprinkler heads shall not exceed manufacturer’s maximum recommendations for proper coverage. The plan design shall show a minimum of 0.75 (75%) distribution uniformity.
c. Only irrigation heads with matched precipitation rates shall be circuited on the same valve.
d. Valve circuiting shall be designed to be consistent with hydrozones. e. Individual hydrozones that mix plants that are moderate and low water use may be allowed if:
i. plant factor calculation is based on the proportions of the respective plant water uses and their plant factor; or
ii. the plant factor of the higher water using plant is used for the calculations. f. Individual hydrozones that mix high and low water use plants shall not be permitted. g. On the landscape design plan and irrigation design plan, hydrozone areas shall be designated by number, letter, or other designation. On the irrigation design plan, designate the areas irrigated by each valve, and assign a number to each valve. Use this valve number in the hydrozone information table. This table can assist with preinspection and final inspection of the irrigation system, and programming the controller.

3. Irrigation System Criteria
a. Reduced pressure backflow prevention devices shall be installed behind meter at curb by the IWA.
b. Show location, station number, size and design gpm of each valve on plan. c. Smart Controllers shall be specified for all projects. This includes climate based or sensor based controllers, which can automatically adjust for local weather and/or site conditions.
d. High flow check valves shall be installed in or under all heads adjacent to street curbing, parking lots and where damage could occur to property due to flooding, unless controllers with flow sensor capabilities are specified that can automatically shut off individual control valves when excess flow is detected. e. Pressure compensating screens/devices shall be specified on all spray heads to reduce radius as needed to prevent overthrow onto hardscape and/or to control high pressure misting.
f. All irrigation systems shall be designed to avoid runoff onto hardscape from low head drainage, overspray and other similar conditions where water flows onto adjacent property, non-irrigated areas, walks, roadways or structures. g. Rotor type heads shall be set back a minimum of 4 feet from hardscape. h. The use of drip, micro-irrigation or pressure compensating bubblers or other systems with efficiencies of 90 percent or greater is required for all shrubs and trees. Small,

Report of changes to the Development Services Procedural Guidelines (Rey... Page 399 of 1774 Development Services Procedural Guidelines, Updated January 2025 46 | Page narrow (less than 8 feet), irregularly shaped or sloping areas shall be irrigated with drip, micro-spray or PC (pressure-compensating) bubbler heads. i. Trees in turf areas shall be on a separate station to provide proper deep watering. j. Street median irrigation
i. No overhead sprinkler irrigation system shall be installed in median strips or in islands.
ii. Median islands or strips shall be designed with either a drip emitter to each plant or subsurface irrigation. Bubblers used for trees must be fixed-flow pressure compensating type. Adjustable bubblers are prohibited k. Meter sizing for landscape purposes shall be 33 gpm per planted acre. Maximum design meter flow rates are: 3/4” = 23 gpm, 1” = 37 gpm, 1-1/2” = 80 gpm, 2” = 120 gpm

4. Drip Irrigation System Criteria
a. The drip system must be sized for mature-size plants. b. The irrigation system should complete all irrigation cycles during peak use in about 12 hours. Normally, each irrigation controller should not have more than four drip stations that operate simultaneously.
c. Field installed below ground pipe connections shall be threaded PVC or glued PVC.

Surface laid hose and tubing is prohibited. Polyethylene tubing is allowed only in subsurface installations. Drip emitter installation shall be directly into polyethylene tubing on a 1/4 inch thick-walled riser. Multi-port outlet devices and multi-port distribution is prohibited.
d. Proportion gallons per day per plant according to plant size. The following sizing chart is for peak water use. The low to high end of the range is according to the relative water requirements of the plants. The low end is for desert natives and the high end is for medium water use type plants.

Size of Plant Gallons
Per Day
Large trees (over 30-foot diameter)
Medium trees (about 18-foot diameter)
Small trees/large shrubs (9-foot diameter)
Medium shrubs (3.5-foot diameter)
Small shrubs/groundcover
58+ to 97+
21 to 35
6 to 10
.8 to 1.3
.5 or less
e. Plants with widely differing water requirements shall be valved separately. As an example, separate trees from small shrubs and cactus from other shrubs. Multiple emitter point sources of water for large shrubs and trees must provide continuous bands of moisture from the root ball out to the mature drip line plus 20 percent of the plant diameter. See Worksheet C for more information on emitter spacing and wetted area.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 400 of 1774 Development Services Procedural Guidelines, Updated January 2025 47 | Page f. Most plants require 50 percent or more of the soil volume within the drip line to be wetted by the irrigation system. See Worksheet C for more information. For additional information on plant watering and plant relative water needs, see the plant list section of the “Lush and Efficient, Landscape Gardening in the Coachella Valley” or a list provided by the IWA Engineering Department.

5. Recycled Water Specifications
a. When a site has recycled water available or is in an area that will have recycled water available as irrigation water, the irrigation system shall be installed using the industry standard purple colored or marked “Recycled Water Do Not Drink” on pipes, valves and sprinkler heads.
b. The backup groundwater supply (well water or domestic water) shall be metered.

Backup supply water is only for emergencies when recycled water is not available. c. Recycled water users must comply with all county, state and federal health regulations. Cross connection control shall require a 6-inch air gap system or a reduced pressure backflow device. All retrofitted systems shall be dye tested before being put into service.
d. Where available, recycled water shall be used as a source for decorative water features.
e. Sites using recycled water are not exempted from the Maximum Applied Water Allowance (MAWA), prescribed water audits or the provisions of these criteria. f. Worksheet F – Recycled Water Checklist (Refer to Appendix F) shall be submitted to the IWA upon submittal of the first plan check of the landscape design plan and the irrigation design plan.

6. Irrigation Water (Non-potable) Specifications
a. When a site is using non-potable irrigation water that is not recycled water (from an on-site well or canal water) all hose bibs shall be loose key type and quick coupler valves shall be of locking type with non-potable markings to prevent possible accidental drinking of this water.
b. Sites using non-potable irrigation water are not exempted from the Maximum Applied Water Allowance (MAWA), prescribed water audits or the provisions of these criteria.

7. Groundwater Water Specifications
a. Sites using groundwater irrigation water from wells are not exempted from the Maximum Applied Water Allowance (MAWA), prescribed water audits, or the provisions of these criteria.

8. Golf Course Criteria
a. For all new golf courses and additions or renovations to existing golf courses, the area of irrigated turf used for tees, fairways, greens and practice areas shall be limited. The total turf area of the golf course shall be limited to a maximum of four (4) irrigated

Report of changes to the Development Services Procedural Guidelines (Rey... Page 401 of 1774 Development Services Procedural Guidelines, Updated January 2025 48 | Page acres average per golf hole. Practice areas such as driving ranges and short game areas shall not exceed ten (10) acres of turf. The golf course design shall reflect the natural topography and drainage ways of the site, minimize the clearing of vegetation and be flexible and water efficient in design.
b. All non-turf areas such as ponds, lakes, artificial water courses, bunkers and irrigated landscapes within the golf course project area must not exceed the Maximum Applied Water Allowance (MAWA) calculations set forth within these criteria.

4.4 Other Provisions
A. Required Certifications

1. Effective November 1, 2016, as a prerequisite to the issuance or renewal of a business license for any entity providing landscape installation, maintenance, design professionals, and their suppliers within the City of Indio, the applicant shall present proof that at least one employee has, within the twelve months immediately preceding the application, completed a minimum four-hour course developed by the Coachella Valley Association of Governments, the South Coast Air Quality Management District, the Coachella Valley Water District, and local stakeholders, on grass over-seeding alternatives to traditional scalping and landscaping water efficiency.

2. Landscape Audit, Irrigation Survey, and Irrigation Water Use Analysis for New Construction and Renovated Landscapes

1. This section shall apply to new construction and renovated landscape projects installed after January 20, 2016.

2. All landscape irrigation audits shall be conducted by a certified landscape irrigation auditor.

3. The project applicant shall submit an irrigation audit report with the Certificate of Completion to the IWA Engineering Department that may include, but not be limited to, inspection, system tune-up, system test with distribution uniformity, reporting overspray or run-off that causes overland flow, and preparation of an irrigation schedule, including configuring irrigation controllers with application rate, soil types, plant factors, slope, exposure and any other factors necessary for accurate programming;

4. The IWA will administer programs that may include, but not be limited to, irrigation water use analysis, irrigation audits and irrigation surveys for compliance with the Maximum Applied Water Allowance (MAWA).

5. The owner of the landscaped area shall bear the cost of the audit.

3. Irrigation Audit, Irrigation Survey and Irrigation Water Use Analysis for Existing Landscapes

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1. This section shall apply to all existing landscapes that were installed before January 1, 2010 and are over one (1) acre in size.

2. The IWA will administer programs that may include, but not be limited to, irrigation water analysis, irrigation surveys and irrigation audits that verify landscape water use does not exceed the Maximum Applied Water Allowance (MAWA) for existing landscapes. The Maximum Applied Water Allowance (MAWA) for existing landscapes shall be calculated as: MAWA = (.70) (ETo) (LA) (.62/748) unless landscape plans were submitted and approved under a more water conserving ordinance.

4. Water Waste Prevention

1. Water Waste Prevention. Water waste resulting from inefficient landscape irrigation including run-off, low-head drainage, overspray, or other similar conditions where water flows onto adjacent property, non-irrigated areas, walks, roadways, or structures is prohibited. All broken heads and pipes must be repaired within 72 hours of notification.

Penalties for violation of these prohibitions are established in Section 54.063(H) of the Indio Municipal Code.

2. Water service to customers who cause water waste may have their service discontinued.

3. Customers who appear to be exceeding the Maximum Applied Water Allowance (MAWA) may be interviewed by the IWA Water Management Department to verify customer water usage to ensure compliance.

5. Soil Management Report

1. In order to reduce runoff and encourage healthy plant growth, a soil management report shall be completed by the project applicant or designee as follows; a. Submit soil samples to a laboratory for analysis and recommendation. b. Soil sampling shall be conducted in accordance with laboratory protocol, including protocols regarding adequate sampling depth for the intended plans. c. The soil analysis may include:
i. Determination of soil texture, indicating the available water holding capacity. ii. An approximate soil infiltration rate (either) measured or derived from soil texture/infiltration rate tables. A range of infiltration rates shall be noted where appropriate.
iii. Measure of pH, total soluble salts and percent organize matter. d. The project applicant or designee shall comply with one of the following:
i. If significant mass grading is not planned, the soil analysis report shall be submitted to the IWA Engineering Department as part of Worksheet A ; or ii. If significant mass grading is planned, the soil analysis report shall be submitted to the IWA Engineering Department as part of Worksheet E.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 403 of 1774 Development Services Procedural Guidelines, Updated January 2025 50 | Page e. The soil analysis report shall be made available, in a timely manner, to the professionals preparing the landscape design plans and the irrigation plans to make any necessary adjustments to the design plans.
f. The project applicant or designee shall submit documentation verifying implementation of soil analysis report recommendations to the IWA Engineering Department with Worksheet E.

6. Developer-Provided Documentation

1. The developer/applicant/designee shall provide an approved copy of Worksheet A and the following information for the homeowner or irrigation system operator. The package/information shall include a set of drawings, a recommended monthly irrigation schedule, and a recommended irrigation system maintenance schedule as described in Section 6.4F.

2. Irrigation Schedules. For the efficient use of water, all irrigation schedules shall be developed, managed, and evaluated to utilize the minimum amount of water to maintain plant health. Irrigation schedules shall meet the following criteria:
a. An annual irrigation program with monthly irrigation schedules shall be required for the plant establishment period, for the established landscape, and for any temporarily irrigated areas. The irrigation schedule shall:
i. Include run time (in minutes per cycle), suggested number of cycles per day, and frequency of irrigation for each station.
ii. Provide the amount of applied water (in hundred cubic feet) recommended on a monthly and annual basis.
iii. Whenever possible, incorporate the use of evapotranspiration data, such as those from the California Irrigation Management Information System (CIMIS) weather stations, to apply the appropriate levels of water for different climates.
iv. Whenever possible, be scheduled between 8:00 p.m. and 10:00 a.m. to avoid irrigating during times of high wind or high temperature. Compliance with provisions of the City’s and IWA’s water conservation programs regulating irrigation schedules shall be required.

7. Maintenance Schedules
A regular maintenance schedule satisfying the following conditions shall be submitted as part of Worksheet A:

1. Landscapes shall be maintained to ensure water efficiency. A regular maintenance schedule shall include but not be limited to checking, adjusting, cleaning and repairing equipment; resetting the automatic controller, aerating and dethatching turf areas; replenishing mulch; fertilizing; pruning; and weeding in all landscaped areas.

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2. Repair of irrigation equipment shall be done with the originally specified materials or their approved equal.

3. A project applicant is encouraged to implement sustainable or environmentally-friendly practices for the overall landscape maintenance.

8. Certificate of Completion

1. Worksheet E – Certificate of Completion shall include the following:
a. Submittal and Approval Dates of Worksheet A and Submittal Date of Worksheet B b. Project Name
c. Project Address and Location
d. Applicant Name, Telephone and Mailing Address
e. Property Owners Name, Telephone, and Mailing Address

2. Certification by either the signer of the landscape design plan, the signer of the irrigation design plan, or the licensed landscape contractor that the landscape project has been installed per the approved Worksheet A.

3. Irrigation scheduling parameters used to set the controller. A diagram of the irrigation plan showing hydrozones shall be kept with the irrigation controller for subsequent management purposes.

4. Landscape and irrigation maintenance schedule.

5. Irrigation audit report.

6. Soil analysis report and documentation verifying implementation of soil report recommendations.

7. The project applicant shall:
a. Submit the signed Worksheet E to the IWA Engineering Department for review and approval.
b. Ensure that copies of Worksheet E with all approvals are submitted to the IWA Engineering Department, and property owner or his or her designee.

8. The IWA Engineering Department shall:
a. Receive the signed Worksheet E from the project applicant. b. Approve or deny Worksheet E. If Worksheet E is denied, IWA Engineering shall provide information to the project applicant regarding reapplication, appeal or other assistance.

9. Stormwater Management

1. Stormwater management practices minimize runoff and increase infiltration which recharges groundwater and improves water quality. Implementing stormwater best management practices into the landscape and grading design plans to minimize runoff and to increase on-site retention and infiltration are encouraged.

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2. Project applicants shall refer to the IWA Engineering Department and/or Regional Water Quality Control Board for information on any applicable stormwater ordinances and stormwater management plans.

3. Rain gardens and other landscape features that increase rain water capture and infiltration are recommended.

10. Public Education

1. Public education is a critical component to promote the efficient use of water in landscapes. The use of appropriate principles of design, installation, management and maintenance that save water is encouraged in the community.

2. The IWA shall provide information to residents regarding the design, installation, management and maintenance of water efficient landscapes.

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5.0 Construction Phase

5.1 Business License and Liability Insurance
Contractor and all Subcontractors are required to be properly insured and to obtain a City of Indio Business License.

Contractor shall hold a current license in accordance with the law under the provisions of Division III, Chapter 9, of the Business and Professions Code of the State of California.

5.2 Encroachment Permit
Contractor shall obtain a City of Indio – Encroachment Permit from the Public Works Department to construct, repair, and remove asphalt and concrete within the public right-of-way prior to start of work. In addition, a Traffic Control Plan must be submitted with the Encroachment Permit application, (See Section 4.6 of the Guidelines for requirements of the Traffic Control Plan). It will be necessary to post a deposit with the Public Works Department based on the amount and type of work to be done. All costs associated with permit shall be the responsibility of the contractor.

5.3 Material Submittals
All materials to be used during construction shall be submitted to the IWA Engineering Department for review and approval. The material submittals must be made prior to the preconstruction meeting.

5.4 Pre-Construction Meeting
A pre-construction meeting must be held at least five (5) working days before the start of construction.

The following are the requirements prior to scheduling a pre-construction meeting:

1. Plan check fees and all other relevant fees such as water meter clearance, water inspection, development impact, supplemental water supply, etc., have been paid.

2. Water Improvement Agreement if required, Surety Bonding, and Water Improvement Plans have been approved (signed and dated) by IWA Board and Staff.

3. Engineer’s Estimate has been reviewed and approved by IWA.

4. Construction Materials List (Shop Drawings) have been reviewed and approved by IWA.

5. Underground Service Alert (USA) has been contacted by the contractor and the USA DigAlert ticket number has been provided to IWA.

The contractor’s job foreman and/or job superintendent, the developer’s engineer, and the IWA Inspector must be present. The purpose of this meeting will be to answer any questions regarding IWA specifications and requirements, to obtain the contractor’s construction schedule

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5.5 Notice to Start Construction
Notice shall be given to IWA at least four (4) working days before starting construction. A copy of the signed water plans must be delivered to IWA at least four (4) working days before the contractor will be allowed to start construction.

5.6 Traffic Control
A traffic control plan must be approved by the City of Indio Public Works Department prior to commencement of work per latest edition of the Manual of Uniform Traffic Control Devices (MUTCD).

5.7 Working Conditions
A. Work shall be scheduled between 7:00 a.m. and 4:30 p.m. unless prior written approval is given by IWA. No work shall be performed on weekends, IWA observed holidays, or when IWA is closed, unless prior written approval is given by IWA.

B. When inspection services are required during the progress of construction, the contractor shall notify the IWA Inspector at least two (2) working days prior. The IWA Inspector can be reached at IWA’s Inspection line (760) 391-4044.

C. The contractor shall notify USA at (800) 227-2600 and submit the USA dig-alert ticket to [email protected] prior to commencement of excavation.

D. The contractor is required to contact Coachella Valley Water District (CVWD) for compliance with their requirements for crossing irrigation pipelines or other CVWD infrastructure.

E. Residents in the project area shall be notified in writing 48 hours prior to start of work. The contractor shall ensure that residents can access their properties at all times.

F. All equipment and/or material shall be removed from the City right-of-way (street and parkway) by the end of each working day unless prior written approval is obtained from IWA and the City of Indio.

G. The contractor shall protect all substructures during excavation and boring operations.

Substructures include, but not limited to, street light and traffic signal conduits, traffic detector loops, storm drain pipes, sewers, and all major utilities. Detector loops damaged as a result of construction shall be replaced in kind to the satisfaction of IWA and the City of Indio.

H. Every effort shall be made to minimize damage to parkway landscaping. Parkway trees shall be circumvented. Restoration shall be made to the satisfaction of IWA and the City of Indio.

I. The contractor shall be responsible for alleviating all dust and nuisance conditions resulting from work being performed and be in full compliance with PM-10 program.

J. Existing infrastructure damaged during construction shall be repaired immediately and to the satisfaction of IWA.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 408 of 1774 Development Services Procedural Guidelines, Updated January 2025 55 | Page K. No trenches or potholes shall remain open overnight or left unattended. All trenches and potholes shall be protected safely at all times. Under certain conditions, as determined solely by the IWA, steel traffic plates may be used to temporarily cover construction zones in roadways so that the roadway can continue to be used by motorists when the work area is not active. Traffic plates shall be set flush with the adjoining pavement and be of sufficient structural integrity to support the weight of the steel plate and traffic loads passing over it.

L. At the end of each working day, the entire trench and/or pothole area and adjacent streets shall be swept and cleaned to the satisfaction of IWA and the City of Indio.

M. The contractor shall be responsible for obtaining an adequate supply of water for construction and dust control. The contractor shall not use water from any fire hydrant without first submitting a Fire Hydrant Meter Application (Form D-4) to IWA Customer Service, providing a deposit, and installing an IWA construction meter. The fire hydrant meter shall be installed and maintained by IWA. Refer to Appendix D for application. The contractor shall be responsible for all costs associated with the fire hydrant meter. The contractor will receive the construction meter from IWA upon making the required deposit to IWA. The contractor shall pay for all water usage and return the construction meter back to IWA after the completion of the project. IWA shall pay back the deposit made by the contractor if the construction meter is in good working condition.

N. Request for water shutdown shall be coordinated with the IWA Inspector and conducted exclusively by IWA crews. Refer to Section 3.5 for further details.

5.8 Pipeline Requirements

5.8.1 Pressure Testing of New Water Mains
A water pressure test to check for leakage shall be performed on a completed water main prior to final disinfection. Refer to IWA Technical Specifications, Section 15042, Hydrostatic Testing of Pressure Pipelines for testing requirements and procedures.

When leakage exceeds the amount allowed by these specifications, the contractor at his/her expense and no additional costs to IWA, shall locate the leaks and make the necessary repairs or replacements to reduce the leakage to the specified limits. All individually detectable leaks shall be repaired, regardless of the results of the tests.

5.8.2 Disinfection of New and Repaired Water Mains
All new and repaired water mains shall be disinfected and bacteriologically tested before they are placed in service and before making a physical connection to an existing mainline.

All water mains taken out of service for inspection, repair, or other activities that might lead to contamination of water shall be disinfected and tested before they are returned to service.

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For short reaches of pipe where the continuous feed method is not practical, the contractor may use the calcium hypochlorite tablet method as per AWWA Standard No.

C651.

5.9 Construction and Resurfacing Details
Earthwork, trenching, subgrade preparation, preparation of base materials, backfill, densification, compaction, and resurfacing shall be performed according to the latest edition of the “Greenbook”. Also, refer to appropriate sections in the IWA Technical Specifications for detailed requirements. Electronic copies of the IWA Technical specifications may be obtained free of charge by contacting the IWA Engineering Section.

5.9.1 Potholing
Pothole dimensions shall be a minimum of 3’ x 3’ in surface area.

Pavement repair and replacement shall be completed in accordance with IWA Standard Drawing Nos. 715A and/or 715B.

5.10 As-Built Drawings
The contractor is required to submit accurate as-built drawings of work upon completion of the project. The as-built drawings shall reflect all changes made in the specifications and working drawings during the construction process, and show the exact dimensions, geometry, and location of all elements of the work completed under the contract. System valve turns required for complete open/close cycle shall be recorded on the as-built drawings as well. The contractor shall submit redlined plans to both the IWA Engineering Department and the design engineer. The Design Engineer shall update the original design drawings in AutoCAD and resubmit the accurate as-built drawings in DWG and PDF formats to the IWA Engineering Section.

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6.0 Inspections
All water main and water appurtenance construction activities shall be subject to inspection by IWA and shall be left uncovered until approved by the IWA Inspector. The contractor shall not proceed with any subsequent phase of work until the previous phase has been inspected and approved by IWA.

The contractor shall notify the IWA Inspector at least four (4) working days before construction begins and 24 hours prior to any work throughout the duration of the project.

6.1 Water System Inspections- General
Inspection and approval shall be obtained during and/or at the completion of the following portions of work, as determined by IWA:

A. Trench excavation and pipe bedding installation
B. Hot tap
C. Placing pipe, fittings, and structures, including identification tape on non-domestic water main and service lines
D. Placing of all concrete anchors, thrust blocks, and restrained joints E. Placing and compacting the pipe zone backfill
F. Backfilling balance of trench to grade. Compaction test to be performed by an IWA representative at contractor’s expense or by private soils consultant retained by contractor and approved by IWA. Copies of test results shall be given to IWA by contractor for approval before final acceptance of work
G. Pressure testing of all mains and services
H. Disinfecting, sampling, and flushing of pipelines
I. Repaving trench cuts
J. Raising valve box covers to finished grade
K. Installation of service lines, meter boxes, water meters, and backflow prevention devices

6.2 IWA Staff’s Authority
IWA shall have access to the work at all times during construction and shall be furnished with every reasonable facility for ascertaining full knowledge of the progress, workmanship, and character of materials used and employed in the work. No pipe, fittings, or other materials shall be installed or backfilled until inspected and approved by the IWA Inspector. The contractor shall give due notice in advance of backfilling to the IWA Inspector so that proper inspection may be provided.

Inspection of the work shall not relieve the contractor of any obligations to complete the work as prescribed by IWA Standards. Any defective work shall be corrected before testing or final inspection. Unsuitable materials may be rejected even if these materials have been previously overlooked by the IWA Inspector.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 411 of 1774 Development Services Procedural Guidelines, Updated January 2025 58 | Page The IWA Inspector shall have the authority to suspend the work completely or in part for such time as it may deem necessary if the contractor fails to provide a safe work zone, carry out instructions given by the IWA Inspector, or to perform any required provisions of the plans and specifications. The contractor shall immediately comply with a written order from the IWA Inspector to suspend the work completely or in part. The work shall be resumed when improper methods or defective work are corrected as ordered and approved in writing by the IWA Inspector.

6.3 Water Service Prior to Acceptance
New water facilities installed in phased tract developments (more than one phase) will not be accepted and approved for operation until each phase of the development’s water system is properly looped and approved for operation by the IWA Inspector. Subsequent phases of the water system cannot be started for construction until the above conditions are met.

IWA may approve putting newly installed water facilities into service after compaction has been approved by the IWA Inspector and the portions have been pressure tested, flushed, and potable water mains have passed the bacteriological and HPC tests. This partial acceptance shall be granted only upon written request from the developer and subsequent approval by IWA. Upon this written approval for partial acceptance of facilities, the developer shall be relieved of the duty to maintain the portions so used or placed into operation provided, however, that nothing in this section shall be construed as relieving the developer of full responsibility for completing the work in its entirety, for making good of any defective work and materials, for protecting the work from damage, and for being responsible for damage and for work as set forth in the Water Agreement and other contractual documents; nor shall such action by IWA be deemed completion and acceptance, and such action shall not relieve the developer of the guarantee provisions of the Water Improvement Agreement with IWA. IWA is not responsible for USA (811 Dig) markings of water improvements until IWA has taken full ownership of the water system.

6.4 Final Water Facilities Inspection
Before final acceptance, the IWA Inspector will make a final inspection of all work, accompanied by the contractor’s superintendent or foreman, to verify that:

A. All phases of the job are complete in accordance with plans and specifications B. Valve boxes are raised to finish grade and all repairs are complete C. Service lateral locations have been marked on curbs and the IWA inspector has been given all reference measurements
D. Right-angle meter stops, meters and customer service valves are properly positioned, and all meter boxes are positioned and raised to proper grade and meters installed E. Backflow devices have been inspected and tested
F. Fire hydrants are raised to proper grade, are in a vertical position, painted, and concrete pads are properly installed
G. Backfill has passed all compaction testing

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I. Domestic water lines have been chlorinated, bacteriologically sampled, pressure tested and flushing have been completed
J. The job site is clean and cleared of all contractor’s equipment and materials K. Improvements for dedicated well sites shall be completed per Plans and Conditions of Approval

6.5 Interpretation of Specifications and Standard Drawings Figured dimensions of the drawings shall govern but work not dimensioned shall be as directed in this section. Work not particularly shown or specified shall be the same as similar parts that are shown or specified or as directed. Full size details shall take precedence over scale drawings as to shape and details of construction. Specifications shall govern as to material. Scale drawings, full-size details, and specifications are intended to be fully cooperative and to agree; but should any discrepancy or apparent difference occur between plans and specifications, or should errors occur in projects being constructed by others affecting the work, and the contractor proceeds with the work affected without instruction from IWA, the contractor shall be fully responsible for any resultant damage, defect, and replacement of facilities affected. The contractor is advised to report any discrepancy between plans and specifications to the IWA Inspector.

6.6 Release Given to Public Works Department
After final inspection requirements have been fulfilled, IWA will work in concert with the City of Indio Public Works Department to facilitate the release of the developer’s bonds for water improvement. A single unit of the development, to be agreed upon by the developer and the IWA Inspector, shall be held and not released for occupancy until all items on the punch list for final acceptance have been completed to the satisfaction of the IWA Inspector.

The unit cannot be sold or occupied without a substitute unit being placed in the held category.

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APPENDIX A

SERVICE BOUNDARY MAP

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Legend

INDIO WATER AUTHORITY SERVICE AREA BOUNDARY
REVISION DATE :01-04-16

INDIO WATER AUTHORITY

SERVICE AREA BOUNDARY

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APPENDIX B

FEES FOR

DEVELOPMENT & NEW WATER SERVICES

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FEES FOR DEVELOPMENT & WATER SERVICES

PRE-PLAN CHECK SUBMITTAL FEES
Research Request Fee
Fire Flow Evaluation Fee
Will Serve Letter Request Fee
Water Supply Assessment Review Fee

PLAN CHECK SUBMITTAL FEES
Water Plan Check Application Fees
Water Meter Clearance Application Fees
Easement Legal Description Review Fee

DEVELOPMENT FEES
Water Inspection Fees
Water Meter Costs
Development Impact Fee
Supplemental Water Supply Fee
Well Drilling/Abandonment Application Fees

ADDITIONAL SERVICES (CUSTOMER SERVICE)
Water Main Shutdown Application Fee
Fire Hydrant Meter Application Fee
Meter Downsize Request Application Fee

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The research request fee is paid directly to IWA and is used to reimburse IWA staff time related to the inquiry of previous fees paid by the developer. The developer shall make a research request by submitting the Research Request Application (Form A-1), filled out completely and accurately. The fee is an hourly rate of $142 per hour. IWA will estimate the approximate number of hours and a reimbursement will be given if the approximation was overestimated after the fees have been paid. Additionally, if approximated time is underestimated, additional fees will be required. IWA Engineering will process the research request fees prior to returning the findings.

Fire Flow Evaluation Fees
The fire flow evaluation fees are paid directly to IWA. The fees are used to reimburse IWA staff time related to preparation of the fire flow test using the hydraulic model and review of hydraulic analysis submitted by the developer. The developer shall request a fire flow analysis by submitting the Fire Flow Evaluation Application (Form A-2), filled out completely and accurately.

The fee is a one-time fee of $750 for the fire flow report using the hydraulic model. Additionally, a complete review of the hydraulic analysis report generated by the developer’s Civil Engineer will be subjected to a one-time fee of $500. IWA Engineering will process the evaluation fees prior to returning the signed fire flow analysis report generated by IWA. If the fire flow fee is not received, IWA has the right to delay the plan check process.

The following table shows a summary of fees associated with the fire flow evaluation and review:

Fee Description Cost ($)
Fire Flow Test – Hydraulic Model $750
Hydraulic Analysis Review $500
Will Serve Letter Fee
The Will Serve letter fee is paid directly to IWA for the production of the document required by the local jurisdiction agencies for processing tentative maps or development reviews, and water supply assessments. The Will Serve letter fee shall be submitted to IWA with the Will Serve Letter Request Application (Form A-3) filled out completely and accurately. The fee is a one-time fee of $80. IWA Engineering will process the Will Serve letter fee before the commencement of the plan check submittal process. IWA has the right to delay the plan checking process until the payment has been received.

Water Supply Assessment Review Fee
Water Supply Assessment (WSA) review fees are paid directly to IWA and are used to reimburse IWA for staff time directly related to engineering review of the WSA submitted by the developer.

The review of WSA fee shall be submitted to IWA with the Water Supply Assessment Review Application (Form A-4) filled out completely and accurately. The fee is a one-time fee of $453 for developments over 500 units that require a WSA. IWA Engineering will process the WSA

Report of changes to the Development Services Procedural Guidelines (Rey... Page 418 of 1774 Development Services Procedural Guidelines, Updated January 2025 Appendix B review fee before the commencement of the plan check submittal process. If the WSA review payment is not received with the WSA and related application, review of the document will not commence until payment is received.

Plan Check Fee
Plan check fees are paid directly to IWA and are used to reimburse IWA for staff time directly related to engineering review of improvement plans submitted by the developer. The plan check fees shall be submitted to IWA with the Water Plan Check Application (Form B-1) filled out completely and accurately. The fees are based on rate per plan sheet of $811 per sheet. Plan reviews exceeding fourth review will be subjected to an additional payment of $811 per sheet.

The fourth plan review should consist of minor edits from the third plan review and final IWA signature. IWA Engineering will process the plan check fees before first plan check submittal has been reviewed. If the payment is not received with the first plan check submittal and Water Plan Check Application (Form B-1), the plan check process will be on hold until payment is received.

The Plan check submittal and appropriate forms can be sent electronically to [email protected] for review.

The following table shows a summary of fees associated with the plan check process:

Fee Description Cost ($) Unit
Plan Check (3 Reviews) $811 Per sheet
Excess Plan Check (Beyond fourth review) $811 Per sheet Review of Water Meter Clearance Application Fee
The Water Meter Clearance Application review fee is paid directly to IWA for staff time directly related to engineering review of meter sizing for improvement plans submitted by the developer.

The Water Meter Clearance Application review fee shall be submitted to IWA with the Water Meter Clearance Application (Form B-2) filled out completely and accurately. The fee is a onetime fee of $86. IWA Engineering will process the review fee returning the red lined version of the first plan check submittal to the developer. If no payment has been received with the first set of Water Improvement plans, IWA will hold the reviewed plans until the payment has been made by the developer.

Review of Easement Legal Description Fee
The easement legal description review fee is paid directly to IWA and is used to reimburse IWA for staff time directly related to engineering review of easements for improvement plans submitted by the developer. The easement review fee shall be submitted to IWA with the Easement Legal Description Review Application (Form B-3) filled out completely and accurately.

The fee is a one-time fee of $98 for developments with water improvements located in areas that require an easement dedicated to IWA. If an easement is called for, IWA Engineering will process the easement review fee before reviewing the first plan check submittal. If the payment is not received, IWA will not return the first plan check submittal with red lined corrections to the developer’s engineer until the fee has been paid.

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The Water Inspection Fees for off-site water improvements are paid by the developer directly to IWA. The fees shall be submitted to IWA with the Water Inspection Request (Form C-1) filled out completely and accurately. The Water Inspection Fees are hourly based at $90 per hour for the services of the IWA Inspector, but shall not exceed 3% of the estimated construction cost for the project. IWA Engineering will process the Water Inspection Fee when the Water Improvement Plans have been approved and the final design plans have been signed.

All water inspections shall take place during the IWA Inspector’s hours, which are 6:00 a.m. to 2:30 p.m. Monday through Friday, with the exception of the City of Indio designated holidays. To request a new inspection, contact IWA inspection line at (760) 391 - 4044.

The following table shows the fees associated with the installation process:

Fee Description Cost ($) Per
New Service Line Inspection Fee $186 Unit
New Meter Inspection Fee $208 3 Visits
Additional New Meter Inspection (beyond 3 inspections) $69 1 Visit Water Meter Costs
All water meters shall be purchased from IWA and installed by the owner/developer. For a complete list of approved water meters and associated parts, please refer to the List of Approved Materials in Appendix H. A Water Meter Request shall be submitted to IWA with the Water Meter Application (Form C-3) filled out completely and accurately.

The following table shows the cost of water meters by size:

Water Meter Size (inches) Cost ($)
3/4” $418
1” $494
1-1/2” $863
2” $984
5/8” For Fire Service $388
For a list of fees associated with larger water meters, please contact IWA Engineering at [email protected].

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Indio Water Authority (IWA) collects Development Impact Fees (DIF) for all construction requiring water services. DIF is a one-time fee imposed on a new development to fund off-site water improvements that must be built in order to provide sufficient water supply to the new development. DIF is paid directly to IWA and applies to all commercial, industrial, and residential developments. The DIF payments shall be submitted to IWA with the Water Development Impact Fee and Supplemental Water Supply Fee (Form C-2) filled out completely and accurately.

The fee is charged based on water meter size (inches). IWA will specify the size of meter required based on peak demand calculations. IWA Engineering will process the DIF when the Water Improvement Plans have been approved and the final design plans have been signed. If the development qualifies for a Water Agreement, terms of payment for these fees will be described in the Water Agreement. For development consisting of more than 50 units, the DIF shall be paid in increments of ten (10) units at a time. For developments that require a Water Agreement and the Water Agreement does not specify terms of payment, payment for DIF will be required in increments of ten (10) units at a time at the discretion of the Manager of Engineering and Water Quality. The fees are as follows:

Water Meter Size (inches) Development Impact Fee
3/4” $4,030
1” $6,717
1-1/2” $13,157
2” $21,495
3” $46,702
4” $74,695
6” $101,353
8” $110,469
5/8” Bypass Meter for DCDA No DIF applied

AUTOMATIC ANNUAL FEE ADJUSTMENT
Any fees established pursuant to this subchapter shall be revised annually by means of an automatic adjustment on July 1 of each year based on the average percentage change over the previous calendar year set forth in the Engineering News Record Construction Cost Index for the City of Los Angeles or, if the index is no longer published, an index determined by the Director of Public Works to be a recognized standard of the construction industry.

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The intent of the Supplemental Water Supply Fee (SWSF) is to provide a framework to alleviate the strain on IWA’s groundwater supply. The SWSF consists of the cost per acre-foot for a supplemental water supply at $5,435 which is multiplied by the Annual Consumption Factor expressed as acre-feet per acre. The following table shows the SWSF by Development type:

Development Type Annual Consumption Factor
with Return Flows*
(ac-ft/ac/yr)
SWSF**
($/acre)
Commercial/Institutional .65 $3,533
Hotel/Motel 1.42 $7,718
Industrial .93 $5,055
Commercial Irrigation/ Common
Areas

1.54 $8,370
Multi-Family Residential 1.23 $6,685
Single Family Residential 2.23 $12,120
City Parks/Irrigation and Landscape
Lighting Districts

1.36 $7,392
*A return flow of 35% was used
**Unit cost for development of supplemental water
Per the resolution passed on December 4, 2012, and the aforementioned Settlement Agreement, a SWSF will be imposed on development projects as defined in Section 33.066 of the Indio City Code beginning on March 1, 2013. The SWSF will be payable at the time of building permit issuance. The applicability of the SWSF on existing developments with existing Water Agreements will be reviewed on a case-by-case basis. The SWSF shall be submitted to IWA with the Water Development Impact Fee and Supplemental Water Supply Fee (Form C-2) filled out completely and accurately. If the development qualifies for a Water Agreement, terms of payment for these fees will be described in the Water Agreement. For development consisting of more than 50 units, the SWSF shall be paid in increments of ten (10) units at a time. For developments that require a Water Agreement and the Water Agreement does not specify terms of payment, payment for SWSF will be required in increments of ten (10) units at a time.

Report of changes to the Development Services Procedural Guidelines (Rey... Page 422 of 1774 Development Services Procedural Guidelines, Updated January 2025 Appendix B Well Drilling/Abandonment Application Fee
Well drilling and/or well abandonment permits shall be obtained from IWA. Permit fees are paid by the owner/customer directly to IWA for staff review of the application for consistency with Federal, State and applicable County Health regulatory requirements. The fees shall be submitted with the Well Drilling/Abandonment Permit Application (Form C-4) filled out completely and accurately.

The fees are based on the proposed use of the well. IWA Engineering will process the payment prior to returning the signed permit. Failure to make corresponding payments will delay the permit process. The fees are as follows:

Proposed Use of Well Cost ($) per unit
Community Supply $304
Agricultural $157
Industrial $234
Monitoring $125
Monitoring (Each additional well per site) $69
Injection Wells $125
Injection Wells (Each additional well per site) $69
Cathodic Protection $125
Operating Permit (per site – annual renewal) $19
Abandonment of Well (see specifications for destruction of private wells) $69 Driver Well $125
Private Well Evaluation $69
Driller Registration $11
Inspection $69
Water Main Shutdown Application Fee
A water main shutdown request shall be made directly to IWA. In compliance with IWA and City of Indio, all affected residents of the water shutdown must be given 48-hour notice by the Contractor before water service can be interrupted due to facility repairs. A one-time fee of $429 will accommodate the Water Main shutdown & Inspection fees. A $136 fee will be imposed if work or inspections are conducted after-hours. The customer information shall be submitted using the Water Main Shutdown Application (Form D-2) filled out completely and accurately.

Please allow (5) five business days from the date the application is received at the IWA corporate yard for processing.

Fire Hydrant Meter Application Fee
A request for a fire hydrant water meter shall be made directly to IWA. Instructions and information to install a fire hydrant meter and to turn on water service can be found on the Fire Hydrant Meter Application (Form D-4). A payment of $1000 for the deposit and $64 for the installation fee shall be submitted with the Form D-4 filled out completely and accurately. The

Report of changes to the Development Services Procedural Guidelines (Rey... Page 423 of 1774 Development Services Procedural Guidelines, Updated January 2025 Appendix B $1000 deposit will be returned to the customer upon returning the hydrant meter in good condition.

A $20 establishment fee (set-up charge) will be charged on the customer’s first bill. This is a onetime charge only and cannot be waived. For further questions and inquiries regarding the Fire Hydrant meters please contact [email protected].

Meter Downsize Request Application Fee
The Meter Downsize fees are to be paid directly to IWA for staff time directly related to evaluating the request for a meter of smaller size. All existing IWA customers shall make the request directly to IWA using the Meter Downsize Application (Form D-5) filled out completely and accurately. Please note Form D-3 requires the customer’s signature and acknowledgement of the estimated cost for work done by IWA and for work performed by a licensed plumber. The Meter downsize application shall be submitted with the Water Meter Clearance Application (Form B-2) filled out completely and accurately. Form B-2’s evaluation payment of $86 shall be submitted directly to IWA upon initial request of meter downsize. IWA Engineering will process the Meter clearance application payment before submitting the Meter downsize request to engineering for evaluation and approval.

The table below shows a summary of the fees:

If work done by IWA: If work done by Licensed Plumber:

Description Amount Description Amount
Meter Device Meter Device
Estimated Labor & Equipment $350 Inspection Fee (2 inspections) $138

Report of changes to the Development Services Procedural Guidelines (Rey... Page 424 of 1774

DEVELOPMENT & NEW WATER SERVICES

APPLICATIONS AND FORMS FOR

APPENDIX C
Development Services Procedural Guidelines, Updated January 2025

Report of changes to the Development Services Procedural Guidelines (Rey... Page 425 of 1774 Applicant Name: Phone #:

Email Address:

Project Name:

Project Address:

Tract No.: Phase No.: Lot No.:

Pre-Plan Check Submittal Process Applications
Customer IWA Comments
Research Request Application (Form A-1)
Fire Flow Evaluation Application (Form A-2)
Will Serve Letter Request Application (Form A-3)
Water Supply Assessment Review Application (Form A-4)
Plan Check Submittal Process Applications
Water Plan Check Application (Form B-1)
Water Meter Clearance Application (Form B-2)
Easement Legal Description Review Application (Form B-3) Development Fee Process
Water Inspection Request (Form C-1)
Water Development Impact & Supplemental Water Supply Fee (Form C-2) Water Meter Application (Form C-3)
Well drilling and Well Abandonment Application (Form C-4) Static Pressure Information Request (Form C-5)
Additional Services (Customer Service)
New Water Account Request Application (Form D-1)
Water Main Shutdown Application (Form D-2)
Water Infrastructure Abandonment (Form D-3)
Fire Hydrant Meter Application (Form D-4)
Meter Downsize Request Application (Form D-5)
Credit Card Authorization (Form D-6)
Customer Signature: _______________________________________________________________ Date:__________________________ For IWA office use only:

Received By: _____________________________________________________ Date: _________________________ Approved By: _____________________________________________________ Date: _________________________ Applications and Forms for Development and New Water Services (Complete the following forms as applicable)
Instructions: Customer information should be completed and pertinent boxes should be checked for forms and applications submitted to IWA.

Completed Forms and Applications can be submitted to [email protected]. www.indiowater.org 83-101 Avenue 45, Indio, CA 92201
Revised: January 2025
Appendix C

Report of changes to the Development Services Procedural Guidelines (Rey... Page 426 of 1774 Form A-1
Please allow ten (10) business days from date received for processing. IWA will notify applicant if research is expected to take longer than ten (10) days.

Company Name:

Contact Person: Application Submitted Date:

Phone #: Email:

Development Location:

Request: What fees have been paid?

1. Attach a copy of the Water Agreement.

2. Attach a copy of the tract map with lot numbers and addresses.

3. Attach a list of lots by tract/phase/lot number/address.

4. Estimated month/date when fees were paid; or provide a receipt number.

5. What specific types of fees are you researching? Plan check, inspection, development impact, meter fees, etc.

6. If Community Facilities District (CFD) and/or Assessment District (AD) numbers were recorded for the tract, what are the CFD/AD number(s)?

7. Are there any active meters/accounts for this project? If so, provide a list with the service addresses.

Please provide other pertinent information to your request:

Research Request Fee
Number of Hours
Total: $ Payment Code: RRF
Signature: Date:

For IWA office use only:

Received By: ___________________________________________________ Date: _____________________ Approved By: __________________________________________________ Date: _____________________ Comments: _____________________________________________________________________________________ Date Paid: ________________ Amount Paid: _________________ Receipt No.: ________________________ Check No.: ____________________ Payment Processed By: ____________________________________ Please make check payable to "Indio Water Authority"
Research Request
Research Request Application
Description Cost/Hour
$142.00
Note: Payments shall be made upfront using an approximated number of hours (estimation made by IWA), and a reimbursement will be given if the approximation was overestimated after the research request has been completed. Additional fees will be charged if approximated time was underestimated.
www.indiowater.org 83-101 Avenue 45, Indio, CA 92201
Revised: January 2025
Appendix C

Report of changes to the Development Services Procedural Guidelines (Rey... Page 427 of 1774 Form A-2
Please allow ten (10) business days from date received for processing.

Applicant/Contact Person: Phone #:

Email:

Project Name:

Project Address*:

Tract No.: Phase: Lot No.(s):

Owner Contact Information (If different from applicant/contact person) Name:

Address:

Street
City State Zip
Fire Flow Fees
Signature: Date:

For IWA office use only:

Received By: ___________________________________________________ Date: ______________________ Approved By: __________________________________________________ Date: ______________________ Date Paid: _______________ Amount Paid: ______________________ Receipt No.: _________________ Check No.: ____________________ Payment Processed By: ____________________________________ Fire Flow Evaluation Application
Payment Type Quantity
FFE
FFE
Services
Fire Flow Test- Hydraulic Model
Hydraulic Analysis Review¹
*A drawing or map of the area indicating the desired location of the fire flow test MUST be attached to this application. A printout of a web map with location clearly marked is acceptable.

Please make check payable to "Indio Water Authority"
Total: $
Cost
$750.00
$500.00
¹ IWA will determine if a hydraulic analysis is necessary on a case by case basis. If IWA requests the hydraulic analysis and accompanying report, it shall be prepared by the developer's Civil Engineer and submitted to the IWA Engineering Section with the first plan check submittal.
www.indiowater.org 83-101 Avenue 45, Indio, CA 92201
Revised: July 2025
Appendix C

Report of changes to the Development Services Procedural Guidelines (Rey... Page 428 of 1774 Form A-3
Applicant/Contact Person: Phone #:

Email:

Project Name:

Project Address:

Tract No.: Lot No.(s):

Will Serve Letter Information
Address letter to:

Mail letter to:

Street
City State Zip
Project Information
Number of lots/units: _______
Gross acres: _______
Number of services: _______
Will Serve Letter Fee
Total: $ Payment Code: WSL
Signature: Date:

For IWA office use only:

Received By: ___________________________________________________ Date: _________________________ Approved By: __________________________________________________ Date: _________________________ Date Paid: ___________________ Amount Paid: ____________________ Receipt No.: ___________________ Check No.: ___________________ Payment Processed By: ______________________________________________ Please make check payable to "Indio Water Authority"
Will Serve Letter Request Application
Cost for Letter
$80
Description
Will Serve Letter
Phase:
www.indiowater.org 83-101 Avenue 45, Indio, CA 92201
Revised: January 2025
Appendix C

Report of changes to the Development Services Procedural Guidelines (Rey... Page 429 of 1774 Form A-4
Applicant/Contact Person: Phone #:

Email:

Project Name:

Project Address:

Tract No.: Lot No.(s).:

Water Supply Assessment (WSA) Review Fee
Total: $ Payment Code: WSA
Signature: Date:

For IWA office use only:

Received By: ___________________________________________________ Date: ____________________ Approved By: __________________________________________________ Date: ____________________ Date Paid: ______________ Amount Paid: _________________ Receipt No.: ________________________ Check No.: ____________________ Payment Processed By: _______________________________________ Please make check payable to "Indio Water Authority"
Water Supply Assessment Review Application
Description Cost for Review
WSA Review $453
Phase:
www.indiowater.org 83-101 Avenue 45, Indio, CA 92201
Revised: January 2025
Appendix C

Report of changes to the Development Services Procedural Guidelines (Rey... Page 430 of 1774 Form B-1
Applicant/Contact Person:

Email: Phone #:

Project Name:

Project Address:

Tract No.: Lot No.(s):

Project Information
Number of lots/units: _________ Gross Acres: ___________ Number of services: _________ Individual meters Master metered Is this property served by a well or other source of water? Yes No If yes, is this well to be abandoned? Yes No
Fire Flow Data (this section does not apply to individual homes) Total Fire Flow Requirements: GPM (provided by City of Indio Fire Services) Hydraulic Analysis (this section does not apply to individual homes) Date Submitted:

Developer Point of Contact or Project Manager
Firm: Print Name Address
Contact Person: Print Name Phone Number
Engineering Firm Information
Engineering Firm:

Name
Address
Contact Person: Name Phone Number
Email Address:

Professional Engineer:

Plan Check Fees
Description Cost/Sheet¹ *Cost/Sheet²
Water Plan Check $811
Payment Code: WP
Signature: Date:

For IWA office use only:

Received By: ___________________________________________________ Date: _______________________ Approved By: __________________________________________________ Date: _______________________ Date Paid: __________________ Amount Paid: ___________________ Receipt No.: ________________________ Check No.: ____________________ Payment Processed By: _____________________________________________ ¹ IWA standard AutoCAD template - Legends sheet will not be counted toward total number of pages, as long as they do not contain design information specific to project.

Total: $
Please make check payable to "Indio Water Authority"
Water Plan Check Application
Phase:
² Plans beyond fourth review will be subjected to cost of $811 per sheet at the discretion of the IWA Manager of Engineering and Water Quality.

Total:
$811
*PLAN REVIEW EXCEEDING FOURTH REVIEW
Quantity Quantity
www.indiowater.org 83-101 Avenue 45, Indio, CA 92201
Revised: January 2025
Appendix C

Report of changes to the Development Services Procedural Guidelines (Rey... Page 431 of 1774 Form B-2 (1 of 2)
Applicant/Contact Person: Phone #:

Project Name: Email:

Project Address:

Tract No.: Lot No.(s):

Project Information
Meter Address:

Commercial* Residential Multi Unit: New service location No. of Units ______ Irrigation (complete Form B-2 page 2 of 2) * A multi unit commercial building requires a separate meter for each unit.

Total Fixture Units (for fixtures not included herein, refer to the latest edition of the California Plumbing Code) No. of
Private FUs Public FUs Fixtures Total
4 4x =
10 10 x =
4 4x =
- 1x =

1.5 1.5 x =

0.5 0.5 x =

2.5 2.5 x =
1 1x =
1 1x =
12 - x =
1 2x =
- 3x =
- 8x =

1.5 1.5 x =

1.5 1.5 x =
- 2x =
2 2x =
3 4x =
- 4x =

2.5 2.5 x =
- 5x =
Fire Sprinkler Requirements: 13D NFPA =
Note: If any fixtures or water requirements are designated by CFM, IWA will convert all use to GPM for meter sizing.

Water Meter Clearance Application Fee
Payment Code: WMC
Signature: Date:

For IWA office use only:

Total Fixture Units for Water Capacity: ____________________ Total GPM for Meter Sizing: ________________ (gpm) Backflow Prevention Required? Yes No Backflow Size: ____________________ Approved Meter Size: ____________________ Water Supply Line Size: ____________________ Approved By: ____________________________________________ Date: ____________________ Date Paid: ____________________ Amount Paid: ______________________ Receipt No.: ____________________ Check No.: _____________________ Payment Processed By: ________________________________________ Lavatory
Water Meter Clearance Application
Phase:

Residential
Fixture
Bathtub or Combination Bath/Shower (fill)
3/4" Bathtub Fill Valve
Clothes Washer, domestic
Dental Unit, Cuspidor
Dishwasher, domestic
Drinking Fountain or Water Cooler
Hose Bib
Water Closet, 1.6 GPF Gravity Tank - Private/Public
Lawn Sprinkler, each head
Mobile Home, each (minimum)
Bar Sink
Clinic Faucet Sink
Clinic Flushometer Valve w/ or w/out faucet
Kitchen Sink, domestic
Laundry Sink
Wash up Sink, each set of faucets
Shower, per head
Urinal, 1.0 GPF Flushometer Valve
Wash fountain, circular spray
Please make check payable to "Indio Water Authority"
Water Closet, 1.6 GPF Flushometer Valve - Public
Total Units:

Estimated Commercial Use (Gallons per Month):

GPM Required
(1" meter requirement if greater than 30 GPM)
Description Cost to Review Application
Review of Water Meter Clearance Application $86
Total: $
I affirm that the information given is correct. The approval given for minimum meter size and maximum water capacity of water pipe are based solely on the information and the buiding plans. Any deviation under construction will require resubmission of corrected data for determination of adequacy of water pipe and meter sizes.
www.indiowater.org 83-101 Avenue 45, Indio, CA 92201
Revised: January 2025
Appendix C

Report of changes to the Development Services Procedural Guidelines (Rey... Page 432 of 1774 Form B-2 (2 of 2)
Applicant/Contact Person: Phone #:

Project Name: Email:

Project Address:

Tract No.: Phase: Lot No.(s):

Project Information:

Station Runtime Conversion
No. (minutes per day) Factor
1 × × ÷ 748 =
2 × × ÷ 748 =
3 × × ÷ 748 =
4 × × ÷ 748 =
5 × × ÷ 748 =
6 × × ÷ 748 =
7 × × ÷ 748 =
8 × × ÷ 748 =
9 × × ÷ 748 =
10 × × ÷ 748 =
11 × × ÷ 748 =
12 × × ÷ 748 =
Total Monthly Demand (CCF) =
Total Annual Demand (CCF) =
Water Meter Clearance Application Fee
Payment Code: WMC
Signature: Date:

For IWA office use only:

Total Landscape Area: ____________________ Max. GPM for Meter Sizing: ________________ (gpm) Backflow Prevention Required? Yes Backflow Size: ____________________ Approved Meter Size: ____________________ Water Supply Line Size: ____________________ Approved By: ____________________________________________ Date: ____________________ Date Paid: ____________________ Amount Paid: ______________________ Receipt No.: ____________________ Check No.: _____________________ Payment Processed By: ________________________________________ (gpm) (days per month) PER MONTH
Irrigation Water Meter Clearance Application
Irrigation Water Meter Address:

Flow Runtime CCF
I affirm that the information given iscorrect. The approvalgiven for minimum meter size and maximum water capacity of water pipe are based solely on the information and the building plans. Any deviation under construction will require resubmission of corrected data for determination of adequacy of water pipe and meter sizes.

Please make check payable to "Indio Water Authority"
No
Description Cost to Review Application
Review of Water Meter Clearance Application $86
Total: $
www.indiowater.org 83-101 Avenue 45, Indio, CA 92201
Revised: January 2025
Appendix C

Report of changes to the Development Services Procedural Guidelines (Rey... Page 433 of 1774 Form B-3
Applicant/Contact Person: Phone #:

Email:

Project Name:

Project Address:

Tract No.: Lot No.(s):

Easement Information*
Easement Legal Description Review Fee
Total: $ Payment Code: ERF
Signature: Date:

For IWA office use only:

Received By: ___________________________________________________ Date: ______________________ Approved By: __________________________________________________ Date: ______________________ Date Paid: ____________________ Amount Paid: ___________________ Receipt No.: ______________________ Check No.: ____________________ Payment Processed By: _________________________________________ Please make check payable to "Indio Water Authority"
Cost to Review Easement
$98.00
Easement Legal Description Review Application
Description
Easement Review
Phase:
* A copy of all legal description documents, exhibits, and a survey closure report must be attached to this application for review. Allow up to 10 business days for review.
www.indiowater.org 83-101 Avenue 45, Indio, CA 92201
Revised: January2025
Appendix C

Report of changes to the Development Services Procedural Guidelines (Rey... Page 434 of 1774 Form C-1
Applicant/Contact Person: Phone #:

Applicant Address:

Email:

Project Name:

Project Address:

Tract No.: Phase: Lot No.(s):

Public Improvements Inspection Fee
Rate
x 3% =
Sub-Total: $
Service Line Inspection Fee
Quantity Amount
x=
Sub-Total: $
Grand Total:

Signature: Date:

For IWA office use only:

Received By: ___________________________________________________ Date: _______________________ Approved By: __________________________________________________ Date: _______________________ Date Paid: ____________________ Amount Paid: ___________________ Receipt No.: _______________________ Check No.: ____________________ Payment Processed By: _____________________________________ *Applies to service line installations done by private contractor that are not part of a larger public water system improvement job and water infrastructure abandonments.

Please make check payable to "Indio Water Authority"
Note: Public Improvements Inspection fees for existing developments may be subjected to labor and materials cost upon discretion of IWA Engineering Manager. The hourly rate for inspectors will be $90/hour.

Description Cost/Inspection Pymt Code
Service Line Inspection* $186.00 WI
Water Inspection Request
Construction Estimate Amount Pymt Code
_________________ WI
www.indiowater.org 83-101 Avenue 45, Indio, CA 92201
Revised: January 2025
Appendix C

Report of changes to the Development Services Procedural Guidelines (Rey... Page 435 of 1774 Form C-1
Applicant/Contact Person: Phone #:

Applicant Address:

Email:

Project Name:

Project Address:

Tract No.: Phase: Lot No.(s):

Public Improvements Inspection Fee
Rate
x 3% =
Sub-Total: $
x $90/Hr =
Service Line Inspection Fee
Quantity Amount
x=
Sub-Total: $
Grand Total:

Signature: Date:

For IWA office use only:

Received By: ___________________________________________________ Date: _______________________ Approved By: __________________________________________________ Date: _______________________ Date Paid: ____________________ Amount Paid: ___________________ Receipt No.: _______________________ Check No.: ____________________ Payment Processed By: _____________________________________ Water Inspection Request
Construction Estimate Amount Pymt Code
_________________ _____________ WI
Note: Public Improvements Inspection fees for existing developments may be subjected to labor and materials cost upon discretion of IWA Engineering Manager. The hourly rate for inspectors will be $90/hour.

Description Cost/Inspection Pymt Code
Service Line Inspection* $186.00 WI
*Applies to service line installations done by private contractor that are not part of a larger public water system improvement job and water infrastructure abandonments.

Please make check payable to "Indio Water Authority"
_________________
Estimate Hr.
$____________
Sub-Total
WI
www.indiowater.org 83-101 Avenue 45, Indio, CA 92201
Revised: January2025
Appendix C

Report of changes to the Development Services Procedural Guidelines (Rey... Page 436 of 1774 Form C-2
Applicant/Contact Person: Phone #:

Email:

Project Name:

Project Address:

Tract No.: Phase: Lot No.(s):

Water Development Impact Fee (DIF)
Quantity Amount Pymt Code
x = CE
x = CE
x = CE
x = CE
x = CE
x = CE
x = CE
x = CE
DIF Total: $
Supplemental Water Supply Fee (SWSF)
SWSF
($ per acre) Acres Amount Pymt Code
$3,533 x = SWS
$7,718 x = SWS
$5,055 x = SWS
$8,370 x = SWS
$6,685 x = SWS
$12,120 x = SWS
= SWS
$
Signature: Date:

For IWA office use only:

Received By: ___________________________________________________ Date: ______________________ Approved By: __________________________________________________ Date: ______________________ Date Paid: ____________________ Amount Paid: __________________ Receipt No.: _______________________ Check No.: ____________________ Payment Processed By: ________________________________ 2"
3"
4" $78,636
$6,717
$13,342
$21,495
$46,914
Water Meter Size*
(inches)
3/4" x 1"
1"

1.5"
8"
$154,694
$180,123
Please make checks payable to "Indio Water Authority"
Commercial/Institutional
*5/8" bypass meter for DCDA does not incurr a Water Development Impact Fee. *New DIF approved November 17, 2021 (Resolution No. 10242) and affective January 17, 2024.

SWSF Total:
$4,030
Supplemental Water Supply Fee (SWSF)
Water Development Impact Fee (DIF) and
Landscape Lighting Districts $7,392 x
Hotel/Motel
Industrial
Commercial Irrigation/Common Areas
Multi-Family Residential
Single Family Residential
City Parks/Irrigation and
Impact Fee
Development Type
6"
www.indiowater.org 83-101 Avenue 45, Indio, CA 92201
Revised: January 2025
Appendix C

Report of changes to the Development Services Procedural Guidelines (Rey... Page 437 of 1774 Form C-3 (Page 1 of 2)
Applicant/Contact Person: Phone #:

Email:

Project Name:

Project Address: Tract: Phase:

APN(s) Lot Size(s) Sq. Ft. Lot No.(s):

Meter/Service Information
Service Address of Meter Location*:

Service Type
Single Occupancy: ____ Residential ____ Commercial Mobile Home Park: No. of Units _____ Residential Multi Unit: No. of Units _____ Irrigation/Landscape Motel/Hotel: No. of Units _____ City Account or LLD
Recreational Vehicle Park: No. of Units _____ Backflow Device Size:________ Water Meter Fee
Quantity Amount Pymt Code
x = $WM
x = $WM
x = $WM
2" x = $WM
5/8" Meter for Fire Service***: Size of Service: ____ x = $WM Antenna Replacement x = $WM
x = $WM
x = $WM
x = $WM
Meter Device Sub-Total:

Note:
*Meters not installed within 30 days of purchase may be subject to additional meter cost due to price increase. **Backflow assembly is required for 1" irrigation and commercial meter or larger. *** 5/8" bypass meter for fire service is required for 2" meter service and larger. ****New water meter fees revised June 25, 2025 with new increase effective July 01, 2025.

Water Meter Inspection Fee (New meter inspection is required for each new meter installation done by private contractor) Description Quantity Amount Pymt Code
New Meter Inspection (includes 3 site visits) x = $ IN
Additional Meter on same lot, bypass Meter or Meter Box Inspection (1 visit) x = $ IN Inspection Sub-Total:

GRAND TOTAL: $_______________
Signature: Date:

For IWA office use only:

Received By: ___________________________________________________ Date: ______________________ Approved By: __________________________________________________ Date: ______________________ Date Paid: ____________________ Amount Paid: _____________________ Receipt No.: _______________________ Check No.: ____________________ Payment Processed By: _____________________________ Ultrasonic
$388
$984
$863
$494
Please make check payable to "Indio Water Authority"
N/A
N/A
Register Replacement
Meter Box (by owner)
Owner's representative hereby acknowledges by their signature that they are fully aware that they will request an inspection after meter boxes have been installed and service line inspection is completed and fully approved. Applicant must pick up meter(s), install meter(s) and request additional inspection to verify installation and turn on water service.

All inspection/meter release request must include the tract number, lot number(s) and address where meter(s) have been installed. For instructions for inspections and meter release, see Meter Flow Chart, Form C-3 page 2 of 2.
$
$208
Cost
$69
(for meters larger than 2", price to be determined upon date of purchase) $259
$
N/A
*If there is more than one (1) meter location, a list of City assigned meter location addresses corresponding to type of meter must be attached to this application. The list must also include APN, Lot size (Sq. Ft.), and Lot number. Individual meters are required for each unit/suite in a commercial building.

Water Meter Application
Size** Type
$418
Cost****
1 1/2"
3/4 x 1"
1"
$40
Ultrasonic
Ultrasonic
Ultrasonic
www.indiowater.org 83-101 Avenue 45, Indio, CA 92201
Revised: June 2025
Appendix C