MEMORANDUM OF UNDERSTANDING
Between Reach Out and City of Jurupa Valley
I. PURPOSE
The purpose of this Memorandum of Understanding (MOU) between Reach Out and the City of Jurupa Valley (City) is to provide a mutual understanding of the signatory agencies, organization and governments that are collectively working towards the goals and objectives of the State of California Violence Prevention and Intervention Program (Cal VIP). The timeframe of this MOU is July 1, 2023, through June 30, 2025.
Due to Jurupa Valley’s relative newness as an incorporated city, there is an unprecedented and significant opportunity to leverage these funds to embed violence prevention and intervention strategies into the very fabric of the growing city infrastructure. This unique opportunity demands a unique response. Reach Out will work with our cohort of partners to implement a multi-pronged approach using interwoven strategies to provide integral supports to individuals and families, directly address community needs, fill service gaps, address risk factors for violence, and implement upstream systems- and policy-level changes to create protective community environments.
This investment in the city has the potential to greatly increase the quality of life for our residents and program participants. Underpinning our approach is an integral plan for community engagement and planning that will bring cross-sectoral stakeholders together in a cohesive, focused manner that enhances coordination of existing violence prevention and intervention programs and minimizes the duplication of services. This MOU promotes the continued collaboration of public and private sector organizations to achieve shared goals and outcomes identified in the Board of State and Community Corrections Agreement BSCC 841- 22 (Agreement), as well as cash match and/or in-kind support.
II. AGREEMENT AND TERMS OF UNDERSTANDING – ROLES & RESPONSIBILITIES
Under this agreement, Reach Out agrees to provide the following:
• Lead agency functions as required by the Agreement
• Overall project management and oversight for the duration of the Agreement • Program reporting to the State, including collecting and reporting information from all parties, including the City
• Collect and manage all data and evaluation activities with The Mark, an outside evaluation firm tracking key project metrics
• Recurring standing monthly meetings with the City for project coordination with the Reach Out Cal VIP Project Manager
• Lead the community engagement and data collection activities that will lead to a published Strategic Plan for Violence Prevention for the City of Jurupa Valley • Provide written project reports to the City two times per year
Under this agreement, the City of Jurupa Valley agrees to provide the following:
• City staff time that is needed to accomplish City’s activities under the Agreement and to provide financial reporting per BSCC requirements • Recurring standing monthly meetings with Reach Out for project coordination with the City Manager and/or the Assistant City Manager
• Participate in data collection of information that is required for quarterly reporting to BSCC in a timely manner
• Provide crime data on indicators mutually agreed upon between Reach Out and City every 6 months.
• In-kind matching funds of $1,350,000 per year for two years for July 2023-June 2024 and July 2024-June 2025 – source: costs attributed to public safety for the
Riverside County Sheriff’s Department
III. AUTHORIZED REPRESENTATIVES & RECEIPT OF NOTICES
City of Jurupa Valley
Rod Butler, City Manager
8930 Limonite Avenue, Jurupa Valley CA 92509
951-332-6464
Reach Out
Diana Fox, Executive Director
1126 W Foothill Blvd. Ste. 250, Upland CA 91786
909-982-8641
IV. TERM & TERMINATION
This MOU shall be in effect throughout the grant period as stated above. Either party may terminate their participation in this MOU with 90 days prior written notice with cause. Due to the match requirements for this grant, it is imperative to avoid termination by either party unless due cause can be proven.
V. AUTHORITY
The signatories warrant the authority to provide such approval for and obligate their respective organizations to perform under this MOU.
CITY OF JURUPA VALLEY
Name: Rod Butler, City Manager
Signature: ____________________________
Date: _______________________________
REACH OUT
Name: Diana Fox, Executive Director
Signature: ________________________
Date: ____________________________
4/18/2024
Page | 1
120
S
TAFF REPORT
DATE: MAY 16, 2024
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
PAUL TOOR, PUBLIC WORKS DIRECTOR/CITY ENGINEER
S
UBJECT: AGENDA ITEM NO. 12.G
A
PPROVAL TO PURCHASE FORD MAVERICK HYBRID
RE
COMMENDATION
1) T
hat the City Council approve the purchase of a Ford Maverick Hybrid vehicle for $29,128.86, including taxes and fees.
2) That the City Council authorize the Interim Finance Director to make any necessary budget adjustments.
B
ACKGROUND
T
he City maintains a fleet comprising of thirty (30) vehicles, including passenger vehicles, light-duty pickup trucks, and service trucks. Nearly half of these vehicles are over eight years old, with some nearing the end of their operational lifespan. Over the last two years, the City has been actively working to replace older units with newer, more fuel -efficient models. The latest addition to the fleet was approved on April 4, 2024, for the replacement of a service truck.
Of th
e thirty vehicles in our fleet, the majority of purchases were made possible through Assembly Bill 2766 Motor Vehicle Subvention Program (“AB 2766”). The funds from the Program are distributed by the South Coast Air Quality Management District (“SCAQMD”). SCAQMD provides funding to cities and counties to assist in developing clean transportation programs reducing vehicle emissions.
RETURN TO AGENDA
Page | 2
ANALYSIS
City staff solicited proposals from three local dealerships listed as follows:
Dealer Location Price
Sunrise Ford Fontana, CA $29,128.86
Citrus Ford Ontario, CA $29,129.54
Fritts Ford Riverside, CA $29,999.92
The proposal submitted by Sunrise Ford is just and reasonable; therefore, s taff is recommending the purchase of one 2024 Ford Maverick Hybrid from Sunrise Ford in Fontana. The Ford Maverick Hybrid meets the low emission standards guidelines, which will enable the City to utilize SCAQMD funds.
As the City grows, additional vehicles will be needed to fulfill responsibilities and maintain efficiency. As a part of fleet maintenance efficiency, the City is targeting to standardize the fleet by adding Ford and Toyota vehicles . Adding to the City’s fleet inventory will ensure there are no disruptions in completing day -to-day assignments. City staff is continuing to explore other potential funding sources for future vehicle purchases.
FINANCIAL IMPACT
The cost of the 2024 Ford Maverick Hybrid is $ 29,128.86. If approved, the funding will come from the AB 2766 Program of the SCAQMD. There will be no impact to the City’s General Fund.
ALTERNATIVES
1. N ot approve the vehicle purchase
2. Provide alternative direction
************************** SIGNATURES ON FOLLOWING PAGE **************************
05/01/2024
Fuel Economy and Environment
Smartphone
QR Code™
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Annual fuel cost
Fuel Economy & Greenhouse Gas Rating (tailpipe only) Smog Rating (tailpipe only) You
over 5 years
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average new vehicle.
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Actual results will vary for many reasons, including driving conditions and how you drive and maintain your vehicle. The average new vehicle gets 28 MPG and costs $9,750 to fuel over 5 years. Cost estimates are based on 15,000 miles per year at $3.60 per gallon. MPGe is miles per gasoline gallon equivalent. Vehicle emissions are a significant cause of climate change and smog.
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VEHICLE DESCRIPTION
MAVERICK
RR A74401
2024 XL FWD EXTERIOR
121" WHEELBASE OXFORD WHITE
2.5L HYBRID ENGINE INTERIOR
AUTO CV TRANSMISSION BLACK ONYX-MED DK SLATE TRI
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TOTAL MSRPSunrise Ford
P.O. BOX 310125
Fontana CA 92335
71B 152
RD27
SOLD TO RAMP ONE
SHIP TO (IF OTHER THAN SOLD TO) RAMP TWO
SHIP THROUGH
$26,910.00
FINAL ASSEMBLY PLANT
HERMOSILLO
METHOD OF TRANSP.
RAIL
ITEM #:
71-9440 O/T 1
RD131 R RB 2X 425 001403 04 13 24
SPECIAL ORDER
INCLUDED ON THIS VEHICLE
EQUIPMENT GROUP 100A
OPTIONAL EQUIPMENT/OTHER
2.5L HYBRID ENGINE 1,500.00
AUTO CV TRANSMISSION NO CHARGE
50 STATE EMISSIONS NO CHARGE
FRONT LICENSE PLATE BRACKET NO CHARGE
PRICE INFORMATION
BASE PRICE $23,815.00
TOTAL OPTIONS/OTHER 1,500.00
____________
TOTAL VEHICLE & OPTIONS/OTHER 25,315.00
DESTINATION & DELIVERY 1,595.00
(MSRP)
(MSRP)
STANDARD EQUIPMENT INCLUDED AT NO EXTRA CHARGE
EXTERIOR
CONFIGURABLE DAYTIME
RUNNING LAMPS
DOOR HANDLES - BLACK
EASY FUEL® CAPLESS FILLER
FLEXBED™ STORAGE SYSTEM
GRILLE - BLACK MESH
HEADLAMPS-LED AUTO HI-BEAM
HEADLAMPS-LED AUTO ON/OFF
MANUAL LOCKING TAILGATE
WIPERS- INTERMITTENT
INTERIOR
1-TOUCH DOWN DRIVER WINDOW
2ND ROW BENCH FLIP-UP W/
UNDER-SEAT STORAGE
4.2" PRODUCTIVITY SCREEN
CLOTH BENCH REAR SEAT
MANUAL A/C, SINGLE ZONE
MAP POCKETS-PASSENGER
POWER LOCKS AND WINDOWS
POWERPOINTS - 12V
ROTARY GEAR SHIFT DIAL W/
SELECTABLE DRIVE MODES
TILT/TELESCOPE STR COLUMN
USB A AND C
VINYL SOFT CONSOLE LID
FUNCTIONAL
4-WHEEL ANTILOCK BRAKE SYS
8.0" CTR STACK TOUCHSCREEN
AM/FM STEREO W/6 SPEAKERS
APPLE CARPLAY™ AND
ANDROID AUTO™
BATTERY SAVER FEATURE
CRUISE CONTROL
ELECTRIC PARKING BRAKE
ELECTRONIC PWR ASST STEER
FORDPASS™ CONNECT
PRE-COLLISION ASSIST W/AEB
REAR VIEW CAMERA
REMOTE KEYLESS ENTRY
REMOTE START- FORDPASS APP
SAFETY/SECURITY
AIRBAGS - SAFETY CANOPY®
BELT-MINDER CHIME
LATCH CHILD SAFETY SYSTEM
SECURILOCK® ANTI-THEFT SYS
TIRE PRESSURE MONIT SYS
WARRANTY
3YR/36,000 BUMPER / BUMPER
5YR/60,000 POWERTRAIN
5YR/60,000 ROADSIDE ASSIST
8YR/100,000 HYBRID UNIQUE
-COMPONENTS IF EQUIPPED
Page | 1
S
TAFF REPORT
D
ATE: MAY 16, 2024
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
BY: PAUL TOOR, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
S
UBJECT: AGENDA ITEM NO. 12.H
RE
JECTION OF BIDS FOR THE ON-CALL HVAC MAINTNENACE AND
REPAIR SERVICES
RE
COMMENDATION
1) It is recommended that the City Council reject the proposals received in response to the request for proposals issued for on-call HVAC maintenance and repair services.
B
ACKGROUND
The City is responsible for maintaining the HVAC systems of three (3) municipal buildings, namely City Hall, the Jurupa Valley Operations Center (JVOC), and the Eddie D. Smith Senior Center. Together, these buildings house twenty -seven (27) package units, each comprising both heating and cooling components within a single unit. Additionally, there are fifteen (15) mini-split units across the facilities, functioning similarly to package units but on a smaller scale, providing individual room climate control. These pieces of equipment demand regular quarterly maintenance to ensure optimal performance and longevity. This maintenance regimen encompasses visual inspections to detect any signs of wear or damage, cleaning of lines to prevent blockages and maintain efficiency, tests to ensure pumps are operating at peak performance, replacement of filters and belts to uphold functionality and prevent breakdowns, and meticulous monitoring and replenishment of fluid levels, including refrigerant, to maintain optimal operating conditions. Thi s comprehensive maintenance approach safeguards the equipment's reliability and efficiency, reducing the risk of unexpected failures and prolonging its service life.
In the past, the City did not have a formal agreement for these services, and maintenance was overseen by staff members and various contractors.
RETURN TO AGENDA
Page | 2
ANALYSIS
On April 8, 2024 , staff published a Request for Proposals (“RFP”) for the On- Call Maintenance and Repair Services. The RFP was published on the City’s web based procurement and bidding system, PlanetBids.
The RFP closed on April 4, 2024, and the City received four (4) proposals.
Bidder Annual Cost
Harbor Point AC (Placentia, CA) $12,994.42
FM Thomas (Brea, CA) $18,684.00
Right Climate (Corona, CA) $36,215.00
AC Geeks (Calabasas, CA) $43,500.00
After evaluating the proposals, staff concluded that the cost spread by the bidders was high to enable a recommendation for the best value to the City. Generally, such significant cost spreads, as seen in the proposed bids, suggest ambiguity in the scope of work and varying interpretations among bidders regarding the requireme nts. Consequently, staff intends to review and revise the scope of work and reissue the Request for Proposals (RFP) to solicit fresh proposals. Thus, it is recommended to reject the current bids.
FINANCIAL IMPACT
No financial impact
ALTERNATIVES
1. Accept the proposal of the lowest bidder.
2. Provide alternative direction to staff.
************************** SIGNATURES ON FOLLOWING PAGE **************************
Page | 1
S
TAFF REPORT
DATE: MAY 16, 2024
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
BY: PAUL TOOR, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER
S
UBJECT: AGENDA ITEM NO. 12.I
N
OTICE OF COMPLETION FOR VAN BUREN PHASE 3, PROJECT
NO. 21111, IN THE CITY OF JURUPA VALLEY
RE
COMMENDATION
1. Th
at the City Council approve the Notice of Completion and accept the project for Van Buren Phase 3, Project # 21111, and authorize the City Clerk to record the Notice of Completion.
BACKGROUND
At its regular meeting on June 1, 2023, the City Council awarded the construction contract to Vance Corporation, of Beaumont, CA. for Van Buren Phase 3 project No. 21111 in the amount of $2,424,360 . The scope of work included rehabilitation of existing pavement between Etiwanda Avenue and Bellegrave Avenue, along with adjusting manholes and water valves to grade, and installation of new retro reflective thermoplastic striping.
ANALYSIS
The project construction started on June 15, 2023 and was satisfactorily completed on November 14, 2023 on time and under budget.
The City’s Public Works/Engineering Department staff provided project administration and oversight. Project management, inspection, and material testing services w ere performed by engineering consultant s, which include d monitoring compliance with contract documents, including temporary construction traffic control, preparation of monthly progress payment reports, quality control and various construction activities related to the project.
Staff is recommending that the City Council accept the project, approve the Notice of Completion and authorize the City Clerk to record the document.
RETURN TO AGENDA
Page | 2
FINANCIAL IMPACT
The original construction contract for this project was $ 2,424,360 and the final contract cost is $2,252,214. The cost savings is a result of an adjustment of quantities in the field.
The project was funded by a CalRecycle grant, Road Maintenance and Rehabilitation Account (RMRA) SB1 and Measure ‘A’ funds.
ALTERNATIVES
1. Do not approve the Notice of Completion.
2. Provide alternative direction to Staff.
************************ SIGNATURES ON FOLLOWING PAGE *************************
RECORDING REQUESTED
BY AND WHEN RECORDED
MAIL TO:
City Clerk
City of Jurupa Valley
8930 Limonite Ave.
Jurupa Valley CA, 92509
(For Recorder’s Use)
NOTICE OF COMPLETION
(Civil Code 3093 – Public Works)
NOTICE IS HEREBY GIVEN by the undersigned owner, a public entity of the State of California that a public work of improvement has been completed as follows:
Project title or description of work: Van Buren Phase 3 (CIP 21111) Date of completion: 11/14/2023
Nature of owner: City/Public Entity
Interest or estate of owner: City of Jurupa Valley
Address of owner: 8930 Limonite Ave
Jurupa Valley, CA 92509
Name of contractor: VANCE CORPORATION
P.O. BOX 575
BEAUMONT, CA, 92223
Street address or legal description of site: Van Buren Blvd from Etiwanda Ave to Bellegrave Ave Signature of Director of Public Work/City Engineer:
Paul Toor
Director of Public Works/City Engineer
Verification
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the City Manager of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
Executed at Jurupa Valley, California on this 16th day of May, 2024.
By: Attest:
Rod B. Butler
City Manager
Victoria Wasko, CMC
City Clerk
Page | 4
PROJECT LOCATION MAP
Page | 1
STAFF REPORT
D
ATE: MAY 16, 2024
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
BY: PAUL TOOR, PUBLIC WORKS DIRECTOR/ CITY ENGINEER
S
UBJECT: AGENDA ITEM NO. 14.A
P
UBLIC HEARING REGARDING THE ANNEXATION OF TERRITORY
TO THE CITY OF JURUPA VALLEY LANDSCAPE AND LIGHTING
MAINTENANCE DISTRICT NO. 89 -1-CONSOLIDATED (THE
“DISTRICT”) AS (ZONE GG (SDP21005 AND SDP20103)) AND THE
LEVY AND COLLECTION OF ASSESSMENTS WITHIN SUCH
TERRITORY; LOCATION NO. 1: SOUTHWEST CORNER OF THE
LIMONITE AVENUE AND COREY STREET INTERSECTION AND
LOCATION NO. 2: SOUTHEAST CORNER OF THE MISSION
BOULEVARD AND AGATE STREET
RECOMMENDATION
1) That the City Council adopt Resolution No. 2024-30, entitled:
A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF JURUPA
VALLEY, CALIFORNIA, ORDERING THE ANNEXATION OF TERRITORY; LOCATION NO. 1: SOUTHWEST CORNER OF THE LIMONITE AVENUE AND COREY STREET INTERSECTION AND LOCATION NO. 2:
SOUTHEAST CORNER OF THE MISSION BOULEVARD AND AGATE
STREET INTERSECTION, TO CITY OF JURUPA VALLEY LANDSCAPE AND LIGHTING MAINTENANCE DISTRICT NO. 89-1-CONSOLIDATED AS (ZONE GG (SDP21005 AND SDP20103)), CONFIRMING A DIAGRAM AND
ASSESSMENT, ORDERING THE IMPROVEMENTS AND THE LEVY AND
COLLECTION OF ASSESSMENTS WITHIN SUCH TERRITORY FOR FISCAL YEAR 2024-25 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE AND AS
PROVIDED BY ARTICLE XIII D OF THE CALIFORNIA CONSTITUTION
RETURN TO AGENDA
Page | 2
BACKGROUND
The Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code (the “Act”) and Article XIII D of the California Constitution (“Proposition 218”), requires the City Council conduct proceedings to annex territory into an assessment district formed under the Act and to levy assessments within such territory.
In connection with the City’s incorporation in 2011, the Loc al Agency Formation Commission of Riverside County (LAFCO) adopted its Resolution No. 12- 10 on July 22, 2010, to establish the Terms and Conditions of Incorporation, which require that the authority and responsibility for special assessment districts withi n the incorporated City associated with any County Landscape Maintenance District be transferred to the City upon its incorporation. By its Resolution No. 2011- 26, adopted on July 1, 2011, the City Council assumed all authority and responsibility for the special assessment districts within the incorporated City associated with any County Landscape Maintenance District and specifically assumed responsibility for any and all special assessments levied in connection with such districts.
The County’s Landscape and Lighting Maintenance District No. 89 -1-Consolidated (the “County District”), established pursuant to the provisions of the Act includes various territories located both within the incorporated boundaries of the City (the “City Territory”) and outside the incorporated boundaries of the City (the “County Territory”). Pursuant t o its Resolution No. 2016-01 adopted on February 4, 2016, the City declared that the City Territory is a district under the 1972 Act, which is separate and distinct from the Count y Territory, and designated such territory as the “Jurupa Valley Landscape and Lighting Maintenance District No. 89-1-Consolidated.”
At its March 21, 2024, meeting, the City Council adopted Resolution No. 2024-16 initiating proceedings for the annexation of territory to the Jurupa Valley Landscape and Lighting Maintenance District No. 89-1-Consolidated (the “District”) as Zone GG (SDP21005 and SDP20103) (“Zone GG”) and the levy and collection of assessments within such territory.
The territory proposed to be annexed includes three (3) parcels identified as APNs 163- 021-040, 163-021-041, and 171-101-071, generally located at Location No. 1: Southwest corner of the Limonite Avenue and Corey Street intersection and Location No. 2:
Southeast corner of the Mission Boulevard and Agate Street intersection.
Further, the City adopted Resolution No. 2024- 17 approving the E ngineer’s Report regarding the annexation of territory to the District as Zone GG and to levy and collect assessments within such territory.
Further, the City Council adopted Resolution No. 2024-18 declaring its intention to annex territory to the District and to levy and collect assessments within such territory for fiscal year 2024-2025. Resolution No. 2024-18 set May 16, 2024, as the public hearing date for protests to the levy of annual assessments and the annexation.
Page | 3
Subsequent to the March 21 , 202 4, meeting and in accordance with the Act and Proposition 218, notice was mailed to the owners of the properties within the territory to be annexed, along with an assessment ballot for such owners to indicate support for, or opposition to, the proposed annexation. The notice indicated the amount of the proposed assessment for their respective parcels and the date, time, and place of the public hearing.
ANALYSIS
It is proposed to include the additional parcels within the boundaries of the District and to levy assessments within such territory for fiscal year 2024 -2025. Such territory is shown on a map on file in the office of the City Clerk and is open to public inspection.
At the public hearing, the City Council must hear and consider all oral and written statements, protests, objections or other communications made or filed with respect to the annexation of territory to the District and the lev y and collection of annual assessments within such territory.
The assessment ballots must be tabulated at the public hearing. A majority protest exists if ballots submitted in opposition to the assessment and annexation exceed the ballots submitted in favor of the assessment and annexation. In tabulating the ballots, the ballots shall be weighted according to the proportional financial obligation of the affected property. In the absence of a majority protest, the City Council may adopt a resolution ordering the annexation and levy and collection of assessments within the territory.
Adoption of Resolution No. 2024 -30 will allow the City of Jurupa Valley to collect funds for the operation and maintenance of Z one GG facilities of this Landscape and Lighting Maintenance District.
The proposed annexation will have an initial Maximum Assessment for Zone GG in the amount of $ 8,296.61, to be divided by the number of Equivalent Benefit Units of each parcel within the zone boundary. These rates may be adjusted annually by the greater of four percent (4%) or the cumulative percentage increase in the Consumer Price Index over the base year of 2024. The owners have filed a petition representing their willingness to move forward.
Consistent with the City Council’s direction regarding compliance with Article XIII D of the California Constitution and the Lan dscaping and Lighting Act of 1972, the attached Resolution has been prepared and a public hearing scheduled for 7:00 p.m. on May 16, 2024 to receive testimony for and against the proposed assessments.
OTHER INFORMATION
City Council initiated proceedings for the annexation on March 21, 2024.
Page | 4
FINANCIAL IMPACT
The property owners are responsible for the annual payments of the special assessment.
The City will file the special assessment with the County Auditor -Controller for inclusion on the annual property tax roll. The property owners have posted a deposit with their application to form Zone GG in order to cover City costs incurred in connection with the annexation. Approval of this resolution does not in any way commit the City to any financial contribution or liability by ZONE GG . The City’s cost to administer ZONE GG annually will be reimbursed through the special assessment charged to property owners.
The proposed annexation will have an initial Maximum Assessment for Zone GG in the amount of $8,296.61, to be divided by the number of Equivalent Benefit Units of each parcel within the zone boundary. These rates may be adjusted annually by the greater of four percent (4%) or the cumulative percentage increase in the Consumer Price Index over the base year of 2024. The owners have filed a petition representing their willingness to move forward.
The revenue from this special assessment will be deposited into City of Jurupa Valley L&LMD 89-1-C and will be used to pay for the services provided in Zone GG as identified on the Engineer’s Report . Both the revenue and expenses will be part of the City’s FY 2024-2025 Adopted Budget, and there is no anticipated impact to the General Fund.
CONCLUSION
It is recommended that the City Council adopt Resolution No. 2024 -30, ordering annexation of territory to the District and the levy and collect assessments within such territory for fiscal year 2024-2025.
ALTERNATIVES
1. Take no action.
2. Provide staff with further direction.
************************** SIGNATURES ON FOLLOWING PAGE **************************
-1-
RESOLUTION NO. 2024-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF JURUPA VALLEY, CALIFORNIA, ORDERING THE
ANNEXATION OF TERRITORY; LOCATION NO. 1:
SOUTHWEST CORNER OF THE LIMONITE AVENUE AND
COREY STREET INTERSECTION AND LOCATION NO. 2:
SOUTHEAST CORNER OF THE MISSION BOULEVARD
AND AGATE STREET INTERSECTION , TO CITY OF
JURUPA VALLEY LANDSCAPE AND LIGHTING
MAINTENANCE DISTRICT NO. 89 -1-CONSOLIDATED AS
(ZONE GG (SDP21005 AND SDP20103 )), CONFIRMING A
DIAGRAM AND ASSESSMENT, ORDERING THE
IMPROVEMENTS AND THE LEVY AND COLLECTION OF
ASSESSMENTS WITHIN SUCH TERRITORY FOR FISCAL
YEAR 2024-25 PURSUANT TO THE PROVISIONS OF PART
2 OF DIVISION 15 OF THE CALIFORNIA STREETS AND
HIGHWAYS CODE AND AS PROVIDED BY ARTICLE XIII
D OF THE CALIFORNIA CONSTITUTION
THE CITY COUNCIL OF THE CITY OF JURUPA VALLEY HEREBY FINDS, DETERMINES, RESOLVES AND ORDERS AS FOLLOWS:
Section 1. Pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (hereinafter referred to as the "Act"), the City Council of the City of Jurupa Valley initiated proceedings for the annexation of territory to City of Jurupa Valley Landscape and Lighting Maintenance District No. 89- 1-Consolidated (hereinafter referred to as the "District") as Zone GG (SDP21005 and SDP20103) (“Zone GG”) and the levy and collection of assessments within such territory for the 2024-2025 fiscal year and caused to be prepared a written report (the "Engineer's Report") in accordance with the Act and Article XIII D of the California Constitution.
Section 2. Following notice duly given in accordance with law, the City Council has held a full and fair public hearing regarding the Engineer's Report, the annexation of territory to the District, and the levy and collection of the proposed assessment within such territory for fiscal year 2024-2025. All interested persons were afforded the opportunity to hear and be heard. The City Council considered all oral and written statements, protests and communications made or filed by interested persons and tabulated all ballots. The City Council hereby finds that a majority protest does not exist as defined in Section 4(e) of Article XIII D of the California Cons titution. All protests and objections to the annexation of territory to the District and the levy and collection of the proposed assessment against lots or parcels of property within the annexed territory for fiscal year 2024-2025 are hereby overruled by the City Council.
Section 3. The City Council hereby orders the annexation of territory, which is described as Assessor’s Parcel Numbers (APNs) 163-021-040, 163-021-041, and 171-101-071, to the District. The District will continue to be designated as City of Jurupa Valley Landscape and -2-
Lighting Maintenance District No. 89-1- Consolidated.
Section 4. Based upon its review of the Engineer's Report and other reports and information, the City Council hereby finds and determines that (i) the land within the annexed territory will be benefited by the improvements as described in such Engineer 's Report, (ii) the annexed territory includes all of the lands so benefited , (iii) the net amount to be assessed upon the lands within the annexed territory for the 2024-2025 fiscal year, in accordance with the Engineer's Report, is apportioned by a formula and method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or par cel from the improvements; and (iv) only special benefits are assessed and no assessment is imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.
Section 5. The City Council hereby orders the proposed improvements to be made, which improvements are briefly described as follows: The installation and planting of landscaping, including trees, shrubs, grass and other ornamental vegetation within the public right -of-way parkway landscaped area on Location No. 1: Limonite Avenue and Corey Street and Location No. 2: Mission Boulevard and Agate Street, as identified on the approved L&LMD Landscape Plans for this Zone GG; the installation or construction of any facilities which are appurtenant to any of the foregoing, or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris; the installation or construction of curbs, gutters, walls, sidewalks or paving, water irrigation, drainage or electrical facilities; and, the operation and maintenance cost of streetlights located within the public right -of-way on Limonite Avenue, Mission Boulevard and Agate Street, as identified on the approved Streetlight Plans for both locations and related to this Zone GG; the operation and maintenance cost and/or servicing of any of the foregoing
Section 6. Lots or parcels of land within the annexed territory that are owned or used by any county, city, city and county, special district or any other local governmental entity, the State of California, or the United States shall be assessed unless the City demonstrates by clear and convincing evidence that such lots or parcels receive no special benefit from the proposed improvements.
Section 7. The City Council hereby confirms the diagram and assessment, with respect to the annexed parcels, as originally proposed in the Engineer's Report and as revised by the diagram, attached hereto as Exhibit A and incorporated herein as though set forth in full.
Section 8. The assessment is in compliance with the provisions of the Act and Article XIIID of the California Constitution.
Section 9. The assessment is levied without regard to property valuation.
Section 10. The assessment is levied for the purpose of paying the costs and expenses of the improvements described in Section 5 above for the fiscal year commencing on July 1, 202 4 and ending on June 30, 2025.
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Section 11. The adoption of this Resolution constitutes the levy of an assessment for the fiscal year commencing July 1, 2024 and ending June 30, 2025.
Section 12. The improvements shall be performed pursuant to law.
Section 13. The County Auditor of Riverside County shall enter on the County Assessment Roll opposite each lot or parcel of land the amount of the assessment and such assessments shall then be collected at the same time and in the same manner as the County taxes are collected. After collection by the County, the net amount of the assessments shall be paid to the City Administrative Services Director.
Section 14. The Finance Director shall deposit all moneys representing assessments collected by the County to the credit of a special fund known as "City of Jurupa Valley L&LMD 89-1-C Zone GG" and such moneys shall be expended only for the improvements described in Section 5 above.
Section 15. The City Clerk is hereby authorized and directed to file the diagram and assessment, or a certified copy of the diagram and assessment with the County Auditor, together with a certified copy of this Resolution upon its adoption.
Section 16. A certified copy of the diagram and assessment shall be filed in the office of the City Engineer, with a duplicate copy on file in the office of the City Clerk and open for public inspection.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Jurupa Valley on this 16th day of May, 2024.
Guillermo Silva
Mayor
ATTEST:
Victoria Wasko, CMC
City Clerk
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CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF JURUPA VALLEY )
I, Victoria Wasko, City Clerk of the City of Jurupa Valley, do hereby certify that the foregoing Resolution No. 2024-30 was duly passed and adopted at a meeting of the City Council of the City of Jurupa Valley on the 16th day of May, 2024 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Jurupa Valley, California, this 16th day of May, 2024.
Victoria Wasko, City Clerk
City of Jurupa Valley
CITY OF JURUPA VALLEY
LANDSCAPE AND LIGHTING
MAINTENANCE DISTRICT
NO. 89-1-CONSOLIDATED
ENGINEER’S REPORT FOR ANNEXATION OF
ZONE GG (SDP21005 AND SDP20103)
PREPARED BY
41593 Winchester Rd, Suite 200
Temecula, CA 92590
www.weareharris.com
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
TABLE OF CONTENTS
Engineer’s Certification ................................................................................................. i Executive Summary ....................................................................................................... 1 A. Introduction ............................................................................................................. 1 B. Assessment District ................................................................................................. 3 Part I – Plans and Specifications ................................................................................... 4 A. Description of the Assessment District .................................................................. 4 B. Description of Improvements and Services Authorized by the Landscaping and Lighting Act of 1972 ........................................................................................ 4 C. Improvements and Services for Zone GG .............................................................. 5
Part II – Method of Apportionment .............................................................................. 7 A. Method of Apportionment .................................................................................... 7 B. Annual Assessment .............................................................................................. 12 C. Maximum Assessment Methodology .................................................................. 18
Part III – Cost Estimate ................................................................................................ 19 Part IV – Assessment Diagrams/Boundary Map ......................................................... 20 Part V – Assessment Rolls ........................................................................................... 23
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
i
ENGINEER’S CERTIFICATION
AGENCY: THE CITY OF JURUPA VALLEY
PROJECT: ANNEXATION OF CITY OF JURUPA VALLEY
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 89-1-CONSOLIDATED
ZONE GG
TO: THE CITY COUNCIL OF THE
CITY OF JURUPA VALLEY
STATE OF CALIFORNIA
ENGINEER’S REPORT
LANDSCAPING AND LIGHTING ACT OF 1972, DIVISION 15 OF THE
STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA
Pursuant to the provisions of Sections 22565 through 22574 of the Landscaping and Lighting Act of 1972, said act being Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”), in compliance with the substantive and procedural requirements of Articles XIII C and XIII D (Proposition 218) of the California Constitution, recent court precedent and under the direction of the City Council of the City of Jurupa Valley, California (“City Council”), submitted herewith is the annexation Engineer’s Report (“Report”) for the City of Jurupa Valley (“City”).
This Report provides for the annexation of Zone GG into the City of Jurupa Valley Landscape and Lighting Maintenance District No 89-1-Consolidated (“JV L&LMD No. 89-1-C” or “District”) as required under the terms of SDP21005 and SDP20103 issued for the development of the following Assessor Parcel Numbers (APN):
163-021-040
163-021-041
171-101-071
This Report also establishes the Maximum Assessment to be levied commencing with Fiscal Year 2024-2025 (i.e., commencing July 1, 2024 and ending June 30, 2025) and continuing in all subsequent Fiscal Years, for the area to be known and designated as:
Zone GG
I do hereby assess and apportion the total amount of the costs and expenses upon parcels of land within the designated area liable therefore and benefited thereby, in proportion to the estimated benefits that each parcel receives, respectively, from said services.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
ii
I, the appointed Engineer, acting on behalf of the City of Jurupa Valley, pursuant to the 1972 Act, do hereby submit the following:
The costs and expenses of the District which have been assessed upon the parcels of land in the District benefited thereby in direct proportion and relation to the estimated benefits to be received by each of said parcels pursuant to the provisions of law. An Assessment Diagram/Boundary Map is filed herewith as required by law, showing the District as well as the boundaries and dimensions of the respective parcels or lots and subdivisions of land within said District, as the same exist as of the date of this Report.
Reference is made to the Assessor Parcel Map for a description of the lots or parcels. An Assessment Roll showing the annual assessment for each parcel corresponding to the numbers assigned to each parcel by the Riverside County Assessor and are current as of the date of this Report.
In conclusion, it is my opinion that the assessments for Zone GG have been spread in accordance with the benefits that each parcel receives from the items being financed.
DATED this 4th day of March 2024
___________________________________________
Alison M. Bouley, P.E., Assessment Engineer
R.C.E. No. C61383
Engineer of Work
County of Riverside
State of California
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
1 EXECUTIVE SUMMARY
A. Introduction
Pursuant to the provisions of Sections 22565 through 22574 of the Landscaping and Lighting Act of 1972, said act being Part 2 of Division 15 of the California Streets and Highways Code (“1972 Act”), in compliance with the substantive and procedural requirements of Articles XIII C and XIII D (Proposition 218) of the California Constitution and recent court precedent, the costs and expenses of Zone GG (“Zone GG” or “Zone”) have been assessed upon the parcels of land in the Zone benefited thereby in direct proportion and relation to the estimated benefits to be received by each of said parcels. For particulars as to the identification of said parcels, reference is made to the Assessment Diagram/Boundary Map, a reduced copy of which is included in Part IV of this Report. On the 21st day of March, 2024 the City Council, City of Jurupa Valley, State of California, ordering the preparation of the Engineer’s Report (“Report”) providing for the annexation of Zone GG did, pursuant to the provisions of the 1972 Act, adopt Resolution No. 2024-______ for a special assessment district known and designated as:
Zone GG
The annexation of Zone GG includes the parcels identified by the Assessor Parcel Numbers (APNs) valid as of the date of this Report:
163-021-040
163-021-041
171-101-071
Annexation into a landscape maintenance district for the maintenance of improvements in perpetuity is a prerequisite for development of these parcels or any future subdivision of land under the terms of SDP21005 and SDP20103.
As required by law, an Assessment Diagram/Boundary Map is filed herewith, showing the Zone, as well as the respective parcels and subdivisions of land within said Zone as they exist on the date of this Report. Each of which subdivisions of land into parcels or lots, respectively, has been assigned a distinctive number and is so indicated on the Assessment Diagram/Boundary Map and in the Assessment Roll contained herein. Harris submits this Report, consisting of five parts, for the annexation of Zone GG and the establishment of the Maximum Assessment to be levied and collected commencing Fiscal Year 2024-2025 and continuing in subsequent fiscal years.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
2 Part I
Plans and Specifications: A description of Zone GG boundaries and the proposed improvements within said District. The District shall consist of three parcels which comprise the commercial development known as Zone GG. The proposed improvements described in this Report are based on the requirements of SDP21005 and SDP20103 and the current development and improvement plans provided to Harris by the City of Jurupa Valley as of the date of this Report. (1) Approved Street Improvement Plans (IP22-008/SDP21005), Auto Zone Jurupa Valley # 3620 by Kimley Horn, submittal dated 02/14/2023 signed by City Engineer Paul Toor 04/038/2023, (2) Unsigned Off-Site Landscape Plans for Auto Zone Jurupa Valley # 3620 by Kimley Horn, dated 03/30/2023 and (3) Approved Street Improvement Plans for Mission Blvd and Agate St, Project No. MA20258 (IP22- 014/SDP20103), by TAIT, signed by City Engineer Paul Toor 12/20/2023 (“Plans”) fsare on file in the office of the City Engineer and are incorporated into this Report by reference.
Part II
Method of Apportionment: A narrative of the property benefits from the improvements and the method of calculating each property’s proportional special benefit and annual assessment. The proposed initial Maximum Assessment established for Zone GG is based on current property development Plans and estimated annual costs and expenses associated with all improvements to be accepted and maintained by Zone GG at build-out.
Part III
Cost Estimate: An estimate of the cost of the landscape and streetlight improvements maintenance and services, including incidental costs and expenses in connection therewith, for Fiscal Year 2024- 2025.
Part IV
Assessment Diagram/Boundary Map: An Assessment Diagram/Boundary Map showing the parcels of land included within the boundaries of Zone GG. For details concerning the lines and dimensions of the applicable Assessor’s Parcel Numbers, refer to the County Assessor’s Maps as of the date of this Report.
Part V
Assessment Roll: A listing of the Assessor’s Parcel Numbers, or the lot/unit numbers assigned for subdivided parcels, and the initial Maximum Assessment per parcel or lot/unit to be applied on the tax roll for Fiscal Year 2024-2025.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
3 B. Assessment District
The improvements and services to be provided by Zone GG generally include landscape and streetlight maintenance. The formation of Zone GG will provide the financial mechanism (annual assessments) by which the ongoing operation and maintenance of these improvements and services will be funded in perpetuity. Zone GG’s structure, proposed improvements, method of apportionment and assessments described in this Report are based on the Plans provided to Harris as of the date of this Report, including all estimated direct expenditures, incidental expenses, and reserves associated with the maintenance and servicing of the proposed improvements.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
4 PART I – PLANS AND SPECIFICATIONS
A. Description of the Assessment District
Zone GG has two locations: Location No. 1 is located within the City of Jurupa Valley, County of Riverside, State of California generally north of 63rd Street, south of Limonite Ave, east of Downey Street and west of Corey Street. Location No. 2 is located within the City of Jurupa Valley, County of Riverside, State of California generally north of Wild Pony Drive, south of Mission Blvd., east of Agate Street and west of Hobbs Ct. At full development, Zone GG is projected to include three assessable commercial parcels and zero non-assessable parcels. Zone GG consists of all lots/units, parcels and subdivisions of land located in the development area currently defined by the following Assessor Parcel Numbers as of the date of this Report:
163-021-040
163-021-041
171-101-071
A general boundary map for the Zone is presented in Part IV of this Report.
B. Description of Improvements and Services Authorized by the Landscaping and Lighting Act of 1972
As applicable to the District, the 1972 Act (specifically, Section 22525 of the California Streets and Highways Code) defines improvements to mean one or any combination of the following:
The installation or planting of landscaping.
The installation or construction of statuary, fountains, and other ornamental structures and facilities.
The installation or construction of public lighting facilities, including, but not limited to, traffic signals.
The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. The installation of park or recreational improvements, including, but not limited to, all of the following:
o Land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks, and drainage.
o Lights, playground equipment, play courts, and public restrooms.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
5 The maintenance or servicing, or both, of any of the foregoing, and any of the improvements authorized in Streets and Highways Code Section 22525 (i). The acquisition of land for park, recreational, or open-space purposes. The acquisition of any existing improvement otherwise authorized pursuant to this section. The acquisition or construction of any community center, municipal auditorium or hall, or similar public facility for the indoor presentation of performances, shows, stage productions, fairs, conventions, exhibitions, pageants, meetings, parties, or other group events, activities, or functions, whether those events, activities, or functions are public or private.
Section 22526 of the California Streets and Highways Code states that “incidental expenses” associated with the improvements include, but are not limited to the following:
The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment.
The costs of printing, advertising, and the giving of published, posted, and mailed notices. Compensation payable to the County for collection of assessments. Compensation of any engineer or attorney employed to render services in proceedings pursuant to this part.
Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements.
Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5 of the California Streets and Highways Code.
Costs associated with any elections held for the approval of a new or increased assessment.
Section 22531 of the 1972 Act defines “maintain” or “maintenance” to mean the following:
Furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
Repair, removal, or replacement of all or any part of any improvement. Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating [vegetation] for disease or injury. The removal of trimmings, rubbish, debris, and other solid waste. The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
C. Improvements and Services for Zone GG
Zone GG provides for the collection of annual assessments to fund the ongoing maintenance and servicing of landscaping and streetlight improvements on Limonite Avenue & Corey Street and Mission Boulevard and Agate Street within the public right-of-way of the following parcels:
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
6 163-021-040
163-021-041
171-101-071
The assessments will also fund any appurtenant facilities and related incidental expenses including, but not limited to, the cost of personnel, electrical energy, materials, equipment, contracting services, and other items necessary for the satisfactory operation of these services which are the responsibility of Zone GG.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
7 PART II – METHOD OF APPORTIONMENT
A. Method of Apportionment
The proposed improvements, the associated costs, and assessments have been carefully reviewed, identified, and allocated based on special benefit.
Landscape and streetlight maintenance are the responsibility of Zone GG.
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, which include dedicated easements for landscape use, and appurtenant facilities. Section 22573 of the 1972 Act gives the following instructions for apportioning assessments to the parcels within the district:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
The formula used for calculating assessments for parcels within Zone GG, which reflects the composition of the parcels and the improvements and services which are the responsibility of Zone GG, fairly apportions the costs based on the estimated benefit to each parcel.
In addition, Article XIII D of the California Constitution (“Article”) requires that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. The Article provides that only special benefits are assessable, and the County must separate the general benefits from the special benefits conferred on a parcel. A special benefit is a particular and distinct benefit over and above general benefits conferred on the public at large, including real property within the district. The general enhancement of property value does not constitute a special benefit.
Equivalent Benefit Units
A methodology, which takes into consideration the impact of land use and parcel size, has been developed and applied to Zone GG. This methodology, called Equivalent Benefit Units (EBUs), calculates the EBUs for each parcel where every land use is converted to EBUs based on the assessment formula appropriate for the City. Single Family Residential, which includes Condominiums, is defined as the basic unit for calculation of assessments and assigned 1 EBU per parcel. Multi-Family Residential (Apartments and Mobile Home Parks) are converted to EBUs based on the number of dwelling units on each parcel. Commercial/Industrial, Parks, and certain Public Property, such as Schools, are converted to EBUs based on the lot size of each parcel of land. Vacant Property, Property Owners Association Property, Public Property and Exempt parcels are assigned Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
8 zero EBUs. The EBU method is seen as the most appropriate and equitable for landscape and streetlight
maintenance districts, as the benefit to each parcel from the improvements are apportioned as a function of land use type and parcel size.
Parcel Classification
Residential:
Residential: Residential means a parcel for which a building permit has been issued permitting construction of one or more Residential dwelling units. Residential parcels shall be further classified as Single Family Residential, Condominium, Multi-Family Residential and Mobile Homes. Single Family Residential (SFR): SFR means all parcels of residential property, other than Multi-Family Residential Property. The SFR parcel is the basic unit for calculation of the benefit assessments. Parcels designated as SFR land use will be assigned 1 EBU per dwelling unit, including vacant subdivided residential lots.
Condominium: Condominium means all parcels of developed property within a residential building or buildings comprised of dwelling units with each unit having individual ownership and assigned an individual assessor parcel number. Condominiums will be treated the same as SFR units. Therefore, parcels designated as Condominium land use will be assigned 1 EBU per dwelling unit.
Multi-Family Residential (Apartments): Multi-Family Residential (Apartments) means all parcels of property that consist of a residential building or buildings comprised of attached dwelling units available for rental by the general public, not for sale to an end user, and under common management.
Mobile Home Parks: Mobile Home Parks means all parcels of land with manufactured homes, all under common management.
The lower average population density and reduced average unit size of apartments and mobile homes compared to the typical population density and size of a SFR results in a lesser benefit per unit from landscaping and streetlight improvements maintenance and services.
Multi-Family residence water consumption is approximately 80% of a typical single family residence. Therefore, we can conclude that the average apartment unit impacts infrastructure approximately 80% as much as a single family residence. Mobile Home Park residence water consumption is approximately 50% of a typical single family residence.
Therefore, we can conclude that the average mobile home impacts infrastructure approximately 50% as much as a single family residence .
Therefore, the EBUs assigned to a Multi-Family Residential or a Mobile Home Park parcel are calculated based on the number of dwelling units and the appropriate Equivalent Benefit Factor (as shown in Table 1). Specifically, the Equivalent Benefit Factor for multi-residential Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
9 (0.8) is multiplied by the number of dwelling units on the parcel to determine the total EBUs for the multi-unit residential parcel. Similarly, the total EBUs for a mobile home park parcel are calculated by multiplying the Equivalent Benefit Factor (0.5) by the number of mobile home units on the parcel.
Non-Residential:
Non-Residential: Non-Residential means a parcel for which a building permit has been issued permitting construction of one or more Non-Residential structures. Non-Residential parcels shall be further classified as Commercial/Industrial: Commercial/Industrial means non-residential parcels that are not Exempt, Public Property, Property Owners Association Property, or Vacant, and are used for retail, professional, medical, restaurant, government, institutional, financial, lodging, or other commercial/industrial related uses. These parcels are assigned EBUs based on acreage. In converting Commercial/Industrial properties to EBUs, the factor used is the City of Jurupa Valley average single family residential density of 2.64 dwelling units per acre (as derived from the Riverside County Assessor Roll, as of January 1, 2024, the total number of SFR units in the City divided by the entire SFR area (acres) of the City)(22,799 SFR units / 8,640.18 acres = 2.64 dwelling units/acre).
Commercial/Industrial parcels benefit from landscaping and streetlighting improvements consistent with SFR parcels. Therefore, the Commercial/Industrial parcels, including institutional uses, will be assigned 2.64 EBUs per acre.
Public Property and Other Property:
Public Property: Public property means all parcels which are used as a Residential or Commercial/Industrial parcels and receive special benefit. These parcels shall be assigned the appropriate Residential or Commercial/Industrial land use and assessed the EBU rates based on their use as indicated above.
Parks: Parks will be assessed on parcel frontage which is the approximate metric of the parcel typically benefiting from the Zone landscaping and streetlighting improvements. The typical frontage for a SFR is fifty (50) feet. Park parcels will be assessed 1 EBU for every fifty (50) feet of frontage.
Property Owners Association Property (POAP): Property Owners Association Property means all parcels which have been conveyed, dedicated to, or irrevocably offered for dedication to a property owner association, including any master or sub-association. The ultimate benefactors of these parcels are the property owners themselves. Therefore, the costs of providing landscape improvements maintenance and services for POAP are included in the assessor’s parcels associated with that common area. Therefore, these parcels are defined as having a zero EBU factor and, therefore, zero EBUs to be assessed.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
10 Schools: Schools will be assessed as 2.64 EBUs per acre for those portions of the parcels with building improvements on them, and the playground and athletic fields will not be assessed as they are the same as Property Owners Association Property with no development potential.
Exempt Property and Vacant Property:
Exempt: Exempt means any parcel dedicated as public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of-way, public greenbelts, parkways and that portion of public property that is not developed or used for business purposes similar to private commercial, industrial and institutional activities.
Also defined as Exempt parcels are utility rights-of-way, common areas (such as in condominium complexes), landlocked parcels and small parcels vacated by the City as these parcels have little or no development potential and do not benefit from the improvements.
These parcels are defined as having a zero EBU factor and, therefore, zero EBUs to be assessed.
Vacant Property: Vacant Property means parcels with no improved structures. These parcels do not benefit from the landscaping and streetlighting Zone improvements. Therefore, these parcels are defined as having a zero EBU factor and, therefore, zero EBUs to be assessed.
Vacant parcels with approved subdivision maps filed on them will be assessed at the rate appropriate to their future designated use.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
11 Determination of Rate
A summary of Equivalent Benefit Unit (EBU) rates is shown in Table 1:
TABLE 1
Land Use Category
Basic
Unit
Equivalent Benefit
Factor EBU Rates
Residential:
Single Family Residential 1
D.U. X 1.00 = 1 EBU/DU
Condominium
1 D.U.
X 1.00 = 1 EBU/DU
Multi-Family Apartments
1 D.U. X 0.80 = 0.80 EBU/DU
Mobile Home Park
1 Space X 0.50 = 0.50 EBU/Space
Non-Residential:
Commercial/Industrial
Per
Acre X 2.64 = 2.64 EBU/Acre
Schools
Per
Acre X 2.64 =
2.64 EBU/Acre
Area of Building
Improvements
Public Property and Other Property:
Public Property
Per
Acre X
Per Residential or
Commercial/Industrial
Use
=
EBUs determined by
Residential or
Commercial/Industrial
Use
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Zone GG (SDP21005 and SDP20103)
12 Parks Per
Acre X Per Park Frontage = 1 EBU per 50 feet of
frontage
POAP N/A X 0.00 = 0.00 EBU/DU
Exempt & Vacant Property:
Exempt & Exempt N/A X 0.00 = 0.00 EBU/DU
B. Annual Assessment
The Method of Apportionment of the Assessment is based upon the relative special benefit derived from the improvements and conferred upon the assessable real property within Zone GG over and above general benefit conferred upon the assessable real property within Zone GG or to the public at large. The assessment for each assessable parcel within Zone GG is calculated as follows:
Each parcel currently within the District will be placed into one of the designated categories by land use. Using the EBU factor for the applicable land use category in Table 1 above, multiply the EBU factor rate by the number of Basic Units for each parcel to determine the number of EBUs for that parcel.
Once the total costs and the total number of EBUs associated with all parcels within the District are determined, the total costs are divided by the total EBUs to determine an assessment rate for each EBU in the District.
Total District Costs ÷ Total Number of EBUs in District = District Assessment Rate per EBU
Each individual parcel’s assessment will then be determined by multiplying the District assessment rate by the parcel’s total EBUs.
District Assessment Rate per EBU x Parcel’s Total EBUs = Parcel’s Annual Assessment
Currently, there are three commercial parcels located in the District. Applying the EBU formula (2.64 EBUs x 2.27 acres) results in a total EBU count of 5.99 EBUs for Zone GG.
The maximum assessment rate is subject to a cost-of-living increase as explained in the Maximum Assessment Methodology section below.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
13 Separation of General Benefit and Special Benefit
The identified improvements and services provide benefits to the parcels located within the District.
Some of these benefits are “special benefits,” benefits that are above and beyond those “general benefits” provided to the public at large or properties located outside the District. Under Assessment Law, only “special benefits” are assessable. As such, isolation and quantification of the “special benefits” associated with the improvements and services are paramount. In order to isolate the “Special Benefits,” it is necessary to quantify the amount of “General Benefits” associated with the improvements and services.
General Benefit – Landscaping
In reviewing the location and extent of the specific landscaped areas and improvements to be funded by Zone assessments and the proximity and relationship to properties to be assessed, it is evident these improvements were primarily installed in connection with the development of the property and are required for development of the property. It is also evident that the maintenance of these improvements and the level of maintenance provided has a direct and particular impact (special benefit) on those properties in proximity to those improvements. Furthermore, this level of maintenance is beyond that which is required to ensure the safety and protection of the general public and property in general, and such maintenance has no quantifiable benefit to the public at large or properties outside of the Zone.
In the absence of a special funding district, the City would typically provide only limited tree management, minimal weed abatement, as-needed rodent control and erosion control services for the various landscape easement areas. This baseline level of service would typically provide for periodic servicing of the improvement areas (generally twice annually) or on an as needed basis.
This baseline level of service provides for general public safety and essential property protection to avoid negative impacts on adjacent roadways and vehicles traveling on those roadways and potential property damage resulting from right of way deterioration but results in a far less visually pleasing environment than is created with the enhanced levels of services associated with the regular landscape maintenance that will be provided in the Zone. Additionally, enhanced environmental quality through improved erosion resistance, dust and debris control, and fire prevention as a result of the installation of the improvements to be maintained by the Zone provide benefits to the public at large.
Based on service provider cost estimates provided by the City, the cost to provide the baseline level of service for right of way landscaped areas, before development, is currently estimated to be approximately $0.01762 per square foot in right-of-way landscaped areas.
This baseline servicing, unlike the enhanced aesthetic services funded through the Zone assessments, would provide benefits to the general public and to the properties adjacent to the Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
14 Zone. The cost of providing these baseline services along with an eight and a half percent (8.5%) cost factor for City overhead and administration is treated as the cost of general benefits from landscape maintenance services. Therefore, for the landscaped area a total rate of $0.01912 per square foot ($0.01762 + 8.5%) is applied to calculate the general benefit costs for the assessed landscape improvements.
Any share of the benefits received from an improvement that does not provide a special benefit to the assessed properties is considered to be a general benefit provided by the improvements. The cost of such general benefit is not to be assessed to the properties in the Zone, but instead is contributed by the city from the city’s General Fund or other financial sources and not funded by assessments.
The benefits provided by the installed landscaping improvements which provide general benefits are as follows: Enhanced adaptation of the urban environment within the natural environment by providing adequate landscaping within the District.
Enhanced environmental quality through improved erosion resistance, dust and debris control.
Enhanced quality of life through well-maintained landscaped areas which create a welcoming environment for employees and customers.
General Benefit - Street Lighting
The project includes installation, operation and maintenance of one new street light on Limonite Ave and the upgrade, operation and maintenance of 2 existing streetlights on Mission Blvd and 1 existing streetlight on Agate St. Arterial street lights clearly provide a measure of general benefit to the public and to properties in general resulting from nighttime traffic safety and circulation on these primary streets. Agate Street is a local street. Limonite Ave and Mission Blvd are arterial roadways and are composed of two lanes in each direction. The lane immediately adjacent to the parcel is primarily used for local traffic, including accessing the project parcel, and confers a particular and distinct special benefit upon parcels within Zone GG. The thru lane, located nearest the median, is designated for traffic continuing on past the parcel. The thru lane comprises 50% of the two lanes bordering the parcel. Therefore, it is reasonable to conclude that fifty percent (50%) of the arterial street lights and associated costs to service and maintain that street lights would be considered a general benefit.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
15 A summary of the General Benefit Offset calculation is as follows:
ImprovementCost per sqftArea MaintainedCity overhead 8.5%General BenefitLandscaping 0.01762$ 5,992 8.97$ 114.55$ Improvement# of Thru Lanes/Total LanesGeneral Benefit %Total Streetlight Maintenance CostCity overhead 8.5%General BenefitStreetlighting 1 / 2 50% 1,382.96$ 58.78$ 750.26$ 864.81$ General Benefit Offset CalculationTotal General Benefit Offset Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
16 Special Benefit – Landscaping
The landscape improvements which will be installed as part of the approved development within Zone GG provide direct and special benefit to the lots or parcels within the District. Therefore, the maintenance of these improvements also provides direct and special benefit to parcels within the District by maintaining the functionality of the improvements and allowing the improvements to operate in a proper manner.
Each and every lot or parcel in the District receives a particular and distinct benefit from the improvements over and above general benefits conferred by the improvements. First, the improvements were conditions of approval for the creation or development of the parcels. In order to create or develop the parcels, the City required the developer to install landscape improvements and to guarantee the maintenance of the landscape improvements and appurtenant facilities serving these lots or parcels. Therefore, each and every lot or parcel within the District could not have been developed in the absence of the installation and expected maintenance of these improvements and appurtenant facilities.
In addition, the improvements continue to confer a particular and distinct special benefit upon parcels within Zone GG because of the nature of the improvements. The proper maintenance of landscapes, and appurtenant improvements specially benefits owners of parcels within Zone GG by attenuating noise from adjacent streets and controlling dust for those properties in close proximity to the landscaping. Spraying and treating landscaping for disease reduces the likelihood of insect infestation and spread of other diseases to landscaping throughout the properties in the District. The proper maintenance of the landscaping, ornamental structures, and appurtenant facilities screen the property visual barriers, provide shade and enhance the outdoor environment, increase rental rates and the desirability of commercial spaces. Additionally, the proper maintenance of landscaping and appurtenant structures improves the attractiveness of the properties within the District. This provides a positive visual experience each and every time a trip is made to or from the property in the District.
Government-owned parcels or easements, utility easements, and flood channel parcels do not benefit from the improvements due to their type of use and lack of human habitation on such parcels. Parcels of this nature are usually vacant narrow strips of land or flood control channels and therefore do not generate or experience pedestrian or vehicular traffic. Nor do these types of parcels support dwelling units or other structures that would promote frequent use by the traveling public. As a result of this lack of activity on such parcels, they do not receive any benefit from landscaping improvements and are not assessed.
Special Benefit – Street Lighting
The operation, maintenance and servicing of lighting provides a special benefit to each and every assessable lot or parcel within the development or vicinity which are adjacent to such lighting resulting in: 1) improved security of such lots or parcels, 2) improved ingress and egress from such Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
17 lots or parcels and traffic circulation by illuminating access after sunset, and 3) improved nighttime visibility for the local access of emergency vehicles.
Special Benefits of Zone GG Authorized Improvements and Services The special benefits associated with landscaping improvements to be installed and maintained are specifically:
Improved aesthetic appeal of properties within the District, providing a positive representation of the area and the properties themselves. Enhanced adaptation of the urban environment within the natural environment by providing adequate green space and landscaping within the District. Increased sense of pride in ownership resulting from well-maintained improvements associated with the properties within the District.
Reduced criminal activity and property-related crimes (especially vandalism) to improvements within the District through well-maintained surroundings and amenities. A well-maintained frontage can increase visibility and therefore economic opportunity.
The special benefits of street lighting are the provision of energy, convenience, safety, security of property, improvements to be installed and maintained are specifically:
Enhanced deterrence of crime such as vandalism and other criminal activities. Improved visibility to assist police in the protection of property. Improved traffic circulation.
Improved visibility for egress from and ingress to the property.
Summary
In summary, no property is assessed in excess of the reasonable cost of the proportional special benefit conferred on that property. The special benefit proportionate share of the costs and expenses for the provision of landscaping and streetlighting, as well as costs and expenses for the maintenance of the landscaping and streetlighting are apportioned on an EBU basis and assessed only for special and direct benefits. The general benefit will be funded by the City General Fund or other financial sources.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
18 C. Maximum Assessment Methodology
The purpose of establishing a Maximum Assessment formula is to provide for reasonable increases and inflationary adjustments to annual assessments without requiring costly noticing and mailing procedures, which would add to the District costs and assessments.
The Maximum Assessment formula shall be applied to all assessable parcels of land within the District.
For Zone GG, the initial Maximum Assessment for Fiscal Year 2024-2025 shall be a total of $8,296.61 or $1,385.07 per EBU as detailed in Part III.
The initial Maximum Assessment is subject to an annual inflator starting in Fiscal Year 2025-2026.
The initial Maximum Assessment may be adjusted by the greater of four percent (4%) per year or the cumulative percentage increase in the Consumer Price Index for all Urban Consumers for (“CPI-U”) for the Riverside-San Bernardino-Ontario California Standard Metropolitan Statistical Area (“Index”) published by the Bureau of Labor Statistics of the United States Department of Labor. The annual CPI- U adjustment will be based on the cumulative increase, if any, in the Index as it stands in March of each year over the base Index of 2024.
The Maximum Assessment is adjusted annually and is calculated independent of the Zone GG annual budget and proposed annual assessment. The annual assessment (rate per assessable parcel) applied in any fiscal year is not considered to be an increased assessment if less than or equal to the Maximum Assessment amount for that fiscal year. In no case shall the annual assessment exceed the Maximum Assessment.
Although the Maximum Assessment will increase each year, the actual Zone GG assessments may remain virtually unchanged. The Maximum Assessment adjustment is designed to establish a reasonable limit on Zone GG assessments. The Maximum Assessment calculated each year does not require the annual assessment be raised to the adjusted maximum but can be less than maximum. If the budget and assessments for the fiscal year require an increase to an amount greater than the adjusted Maximum Assessment, it is considered an increased assessment.
To impose an increase greater than the annually adjusted maximum assessment, the City of Jurupa Valley must comply with the provisions of California Constitution Articles XIII C and XIII D, which require a public hearing and certain protest procedures including mailed notice of the public hearing and property owner protest balloting. Through the balloting process, property owners must approve the proposed maximum assessment increase. If the proposed change is approved, then a new Maximum Assessment is established for Zone GG. If the proposed change is not approved, the City may not levy an assessment greater than the annually adjusted Maximum Assessment previously established for Zone GG.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
19 PART III – COST ESTIMATE
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
20 PART IV – ASSESSMENT DIAGRAM/BOUNDARY MAP
Part IV – Assessment Diagram/Boundary Map
Fiscal Year 2024-2025 Zone GG
The Assessment Diagram/Boundary Map for Zone GG by this reference is incorporated and made a part of this Report. Only the parcels identified within the Zone GG Assessment Diagram/Boundary Map are within said boundary.
If any parcel submitted for collection is identified by the County Auditor-Controller to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new parcel number (or numbers) will be identified and resubmitted to the County Auditor-Controller. The assessment amount to be levied and collected for the resubmitted parcel and/or new parcel number(s) shall be based on the method of apportionment and the assessment rate as defined in this Report. Therefore, if a single parcel has changed to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and the assessment rate rather than as a proportionate share of the original assessment.
Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
21 Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP21005 and SDP20103)
22 Engineer’s Report
JV L&LMD No. 89-1-C
Zone GG (SDP 21005)
23 PART V – ASSESSMENT ROLL
Parcel identification for each lot/unit or parcel within Zone GG shall be the parcel as shown on the Riverside County Secured Roll for the year in which this Report is prepared and reflective of the Assessor’s Parcel Maps. Zone GG includes the following APN(s) as of the date of this Report:
163-021-040
163-021-041
171-101-071
The initial Maximum Assessment for each parcel will be as follows1.
LANDSCAPE MAINTENANCE DISTRICT NO. 89-1-C, ZONE GG
PROPOSED FISCAL YEAR 2024-2025 MAXIMUM ASSESSMENT
Assessor Parcel
Number Acres EBUs
Maximum
Assessment1,2,3
171-101-071 .91 2.40 $3,324.19
163-021-040 .58 1.53 $2,119.17
163-021-041 .78 2.06 $2,853.25
TOTAL 2.27 5.99 $8,296.61
1 The Actual Assessment for each Assessable Parcel, when submitted to the tax roll, will be rounded to even pennies, as required by the Riverside County Auditor-Controller to allow for the equal division of 2 installment payments on the property tax bill.
2 The initial Maximum Assessment may be adjusted annually by the greater of four percent (4%) per year, or the cumulative percentage increase in the CPI-U, if any, as it stands in March of each year over the base Index of 2024. 3 Max Assessment includes effect for rounding.
Page | 1
120
STAFF REPORT
DATE: M AY 16, 2024
TO
: HONORABLE MAYOR AND CITY COUNCIL
F
ROM: ROD BUTLER, CITY MANAGER
S
UBJECT: AGENDA ITEM NO. 15.A
DI
SCUSSION OF A PROPOSED YOUTH COUNCIL
RE
COMMENDATION
T
hat the City Council discuss the merits of creating a Youth Council and direct City Staff to provide options for City Council consideration.
B
ACKGROUND
On M
arch 7, 2024, during the City Council meeting, Council Member Leslie Altamirano requested that staff bring an item forward for Council discussion regarding the establishment of a Youth Council program.
C
ouncil Member Altamirano , in contact with students from Rubidoux High School , expressed interest in seeing the City formalize a Youth Council that would engage teens in the community. On February 29, 2024, at the request of Council Member Altamirano, the Mayor and s taff met with students from Rubidoux High School to listen to their presentation and desire to form a youth council.
AN
ALYSIS
Ci
ty staff is seeking guidance from the City Council regarding the creation of a Youth Council program. Three examples of program types from nearby cities are included below:
RETURN TO AGENDA
Page | 2
The request for the consideration of forming a Youth Council was presented by Council Member Altamirano during the CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS portion of the March 7, 2024 City Council meeting. In compliance with the Ralph M. Brown Act and prior to dedicating substantial staff time and resources toward a Council Member request, it is the practice of the City to place the subject on a future agenda for the purpose of providing the City Council and the public with additional time and notice for input, discussion and direction. If it is the desire of the City Council to direct staff to research existing Youth Council type programs and develop Jurupa Valley program options with preliminary budget estimates, staff will return at a future City Council meeting with recommendations.
FINANCIAL IMPACT
There is no financial impact as a result of this action. If the City Council directs staff to provide options for a Youth Council program, staff will return with the financial impact at that time.
Page | 1
STAFF REPORT
DATE: MAY 16, 2024
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: ROD BUTLER, CITY MANAGER
BY: JOE PEREZ, ASSISTANT CITY MANAGER/ COMMUNITY
DEVELOPMENT DIRECTOR
SUBJECT: AGENDA ITEM NO. 15.B
SPECIAL INSPECTOR GUIDELINES AS A POLICY FOR THE CITY OF
JURUPA VALLEY
RECOMMENDATION
1) That the City Council approve the special inspector guidelines as a policy for the City of Jurupa Valley.
BACKGROUND
The California Building Code (CBC) requires in certain circumstances the use of special inspectors to ensure buildings are constructed in a manner that protects the health, safety, and welfare of occupants. S pecial inspections are conducted in addition to the City inspection process as required by the building division and the CBC. In reviewing the existing special inspection program, we identified the need to update the program to align the process to meet the CBC requirements and ensure a proper review of submitted applications. This review is typically done over the c ounter, but can also take up to 3 -5 business days for approval or denial.
Special inspections entail the monitoring of materials, installation, fabrication, erection, and placement of components and connections that require special expertise critical to the integrity of building structure s. Such components include, but are not limited to concrete, footings, reinforcing steel, structural steel/welding, epoxy, sheer and other types of inspections. Special inspections are required to ensure compliance with the approved construction documents and standards referenced in the applicable codes. The approval of special inspectors and/or special inspection agencies is solely the responsibility of the Building Official and/or his/her designee.
The proposed policy/guidelines outline the specific requirements to become a registered special inspector that is review ed and approved by City B uilding & Safety Division staff.
This includes verification of specific qualifications and experience related to the types of inspections a special inspector will perform. The policy/guidelines also provides a means
RETURN TO AGENDA
Page | 3
Reviewed by:
Peter M. Thorson
City Attorney
ATTACHMENTS
1. Special Inspector Guidelines
2. Application for Special Inspector
3. Registered Special Inspector Daily Inspection Report
ATTACHMENT NO. 1
SPECIAL INSPECTOR GUIDELINES
Building and Saftey
Special Inspector Guidelines
Special Inspections are an essential step in ensuring building s are constructed properly and in a manner that protects the health, safety, a nd welfare of their occupants. In order to ensure proper special inspections are performed, the Building Official or designee may approve or deny the qualifications of Special Inspectors and (or) Special Inspection Agencies per the authority granted in the California Building Code (CBC) Section 202 definition for Approved Agency and CBC Section 1703.1.
In some cases, based on poor performance or unauthorized inspector, applications may be denied and approvals that have been granted may be revoked. The following procedure explains specific qualifications used to determine approvals and the process for denying an application or revoking City approval if a Special Inspector and (or) Special Inspection Agency fails to maintain qualifications or fails to perform special inspections at an acceptable standard.
The Building Official has the responsibility to ascertain that Special Inspectors are qualified for the type of inspection required. Qualifications are measure against the standards listed below:
1. Must have International Code Conference (“ICC”) Certification as a special inspector for the discipline in which an individual is requesting approval. Along with ICC certification, Must provide a current City Business registration.
2. The Building Official may require an oral interview and/or written examination and/or daily reports, if necessary, to verify applicant’s knowledge of jurisdictiona l procedures and requirements.
3. Additional qualifications required:
a. Reinforced concrete special inspector; A.C.I. certification as a Concrete Field Technician - Grade I. For further information, contact The American Concrete Institute, Box 0094, Farmington Hills, MI 48333-9095. (284) 848-3700.
b. Must possess the ability to write legible and concise reports using the nomenclature of the building industry. The ability to communicate on a professional level with contractors, sub - contractors, architects and engineers.
c. The Building Official may require additional qualifications for specific projects in any discipline when deemed necessary.
4. Experience and education requirement:
1. Five (5) years’ experience in the discipline in which you are requesting approval. Major course work in architecture, engineering or building technology at college/trade school level may be substituted for one year of this requirement
Required Duties
Special Inspection Agency:
Provide qualified Special Inspectors, as defined above, for each inspection type performed.
Shall be objective, competent and independent from the contractor responsible for the work being inspected.
Shall disclose to the Building Official and the registered design professional in charge of the project possible conflicts of interest so that objectivity can be confirmed.
Special Inspector Duties:
Require documentation of construction that deviates from the City’s approved drawings. Complete special inspections, including any required corrections, and indicate inspected are as, prior to City inspection.
Provide daily special inspection reports that are available to the City Building Official or his/her designee upon request.
Shall be objective, competent and independent from the contactor responsible for the work being inspected.
Shall disclose to the Building Official and the registered design professional in charge of the project possible conflicts of interest so that objectivity can be confirmed.
Cause for Denial or Revoking Approval:
Failure to maintain the required qualifications above. Failure to perform the required duties above on two or more occasions . Severe cases will not require multiple failures in order to trigger revoking approval. Failure to perform special inspections satisfactorily, resulting in the City Building Inspector discovering incorrect construction that is determined by the City Building Inspector to be of serious nature. Severe cases will not require multiple failures in order to trigger revoking approval (i.e. negligently performing their duties of passing something that is not completed). Conducting unauthorized inspections.
Process for Denial of Application or Revoking Approval:
1. Upon failure of the Special Inspector to meet the performance requirements above or the requirements of the Construction Codes approved by the City, the City Building Official may issue a Notice of Revoked Approval (NRA) to the Special Inspector and the Special Inspection Agency, notifying them the Special Inspector has failed to meet the requirements for City approval, and he/she is no longer approved to provide inspection services in the City. The Special Inspector may appeal the decision of the Building Official to the City Manager within fifteen (15) days of the date of mailing of the Building Official's decision. The Special Inspector may appeal the decision of the City Manager pursuant to Sections 2.05.050 and 2 .05.060 of the Jurupa Valley Municipal Code.
2. Upon receiving such notification, the Special Inspection Agency must provide a new Special Inspector that is qualified for the Inspections (submit new application to the City for approval of new Special Inspector).
3. Upon failure of the Special Inspection Agency to meet the performance requirements above, the City Building Official may issue a NRA to the Special Inspection Agency, notifying them the agency has failed to meet the requirements for the City approval, and they are no longer approved to provide inspection services in the City. The Special Inspection Agency may appeal the decision of the Building Official to the City Manager within fifteen (15) days of the date of mailing of the Building Official's Decisi on. The Special Inspection Agency may appeal the decision of the City Manager pursuant to Sections 2.05.050 and 2.05.060 of the Jurupa Valley Municipal Code.
4. Upon revocation, approval for Special Inspectors and(or) Special Inspection Agencies will be suspended indefinitely or as determined by the Building Official, during which they cannot perform special inspections within the City of Jurupa Valley.
5. If a suspension period is served, and if the Special Inspector and(or) Special Inspection Agency desire to resume work within the City, they must apply for City approval by submitting documentation to the City Building Official that demonstrates compliance with the required qualifications and performance standards outlined in these guidelines.
6. The City Building Official will then issue a notice of approval or denial. If the application is denied, the City Building Official is to specify the reasons for denial.
7. Those Special Inspectors and (or) Special Inspection Agencies that are denied approval or do not apply for approval after suspension, will remain unable to perform special inspections within the City of Jurupa Valley indefinitely.
APPLICATION INSTRUCTIONS
1. Please print or type the information requested. Fill out the application completely or your application or renewal may be declined.
2. Include only experience in the specific field or area of construction in which you are requesting certification. Renewals: provide experience over the past year.
3. 4. Attach photocopies of your ICC, ACI, and CWI certificates, as well as other proctored licenses from other jurisdictions and a photocopy of your driver’s license.
4. Pay for the fee associated with “Deputy Inspector Registration” subject to the current City adopted fee schedule.
5. All approvals issued by the Building Official shall expire one (1) year from the date of issuance.
Email Applications to: [email protected] Under T24 of the California Code of Regulations, Section 104 of the California Building Code states that the Building Official shall have the authority to render interpretations of this code and to adopt policies and procedures in order to clarify the application of its provisions.
A
TTACHMENT NO. 2
APPLICATION FOR SPECIAL INSPECTOR
Building and Safety
APPLICATION FOR SPECIAL INSPECTOR
S P E C I A L I N S P E C T O R
NAME
ADDRESS PHONE
CITY STATE ZIP EMAIL
TYPE OF CERTIFICATION REQUIRED
PRESTRESSED CONCRETE STRUCTURAL STEEL & BOLTING
REINFORCED CONCRETE STRUCTURAL WELDING
FINAL
CONCRETE (Testing only)
FIREPROOFING
OTHER:
MASONRY
HIGH LOAD DIAPHRAGM/
SHEAR WALL
QUALIFICATIONS (Provide copies of qualifying documentation)
A F F I D A V I T
I HAVE READ AND UNDERSTAND THE SPECIAL INSPECTION GUIDELINES. I AGREE TO ABIDE BY THE MINIMUM RULES STATED THEREIN AND PRESCRIBED PROCEDURES.
I DECLARE THIS STATEMENT TO BE TRUE AND CORRECT UNDER PENALTY OF PERJURY.
SIGNATURE CITY BUSINESS REGISTRATION NO. (If known)
PRINT NAME
FOR OFFICE USE ONLY
DATE AMOUNT PAID
NEW RENEWAL ADD-ON PERMIT #
FOR OFFICE USE ONLY
APPROVED
DENIED
REASON FOR DENIAL
BUILDING OFFICIAL
Date:
A
TTACHMENT NO. 3
REGISTERED SPECIAL INPECTOR
DAILY INSPECTION REPORT
Print Name
Signature
LB Cert
Building and Safety
Registered Special Inspector Daily Inspection
Report
To: Buildin
g Official Date:
1. Job Address Project #
2. Piling Concrete Gunite Masonry
Epoxy Other:
3. Owner Contractor
Architect Engineer
4. Job Description: (Type of Building/Construction, etc.)
5. Approximate percentage of deputy work completed:
6. Test (type, number and dates made):
7. Do plans match work? Yes No
Are Engineering Changes needed? Yes No
If yes, explain:
8. Welding Inspection – Please record the following:
Fabricator: Welding Machine:
Rod or Wire: Certified Welders:
9. High Strength Bolts (record specification and sized of bolts/washer used; method of tightening, i.e. Ft. Lbs. Torque/turns applied, etc.:
10. Give brief description of work inspected this date:
I have represented the owner or his agent (other than the contractor). I have had sufficient time to inspect the reinforcing steel prior to placing concrete. I certify that the work listed above was inspected by me and complies with The California Building Code, local codes, and is in compliance with the approved project plans and specifications.
Structural Steel/Welding
Seismic
Footing
Reinforcing Steel
WORK INSPECTED LAST WEEK
Da
te Hours Work Inspected
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
REMARKS
OUTSTANDING VIOLATIONS