implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures.
4. Participates in the preparation and administration of the assigned program budget; submits budget recommendations; monitors expenditures.
5. Assumes responsibility for the Building Division’s public counter activities, permit tracking programs, and issuance of building permits; maintains quality control for the automated permit tracking system.
6. Establishes schedules and methods for providing plan checking and permit issuance services; identifies resources needs; reviews needs with appropriate management staff; allocates resources accordingly.
7. Oversees and participates in the maintenance of records concerning assigned operations an d programs; prepares reports on operations and activities.
8. Performs the more technical and complex tasks of the work unit including plan reviews on the more complex and sensitive projects; determines project valuation and related building and development fees; processes and issues building, plumbing, electrical, and mechanical permits; assists plans examiner with rechecking of plans to allow for faster turn-around of projects.
9. As necessary, provides assistance to Building Inspectors in the performance of structural and non- structural field inspections on special projects.
10. Responds to questions for and provides assistance to the public, developers, contractors, owners, and design professionals regarding building regulations, permit requirement, and application of state and local codes; provides problem solving direction to customers to allow code compliance; prepares guidelines, hand-outs, forms, and procedures for public use.
11. Assists in managing C ode Enforcement staff in carrying out enforcement of local ordi nances and codes including County zoning ordinance, zoning and subdivision conditions of approval, grading policies, and ordinances for noise, off -highway vehicles, substandard building s, parking, and litter control.
12. Provides analysis, recommendations, and implementation of policies and procedures.
13. Conducts a variety of departmental organizational and operational studies.
14. Participates in and makes presentations at City Council meetings and to a variety of boards and commissions.
15. Stays abreast of new trends and innovations in building inspection, plans examination, permit processing, and code compliance.
16. Monitors changes in laws, regulations, and technology that may affect C ity or departmental operations.
17. Establishes and maintains cooperative relationships w ith other City departments and outside agencies in order to coordinate project compliance necessary for conditions of approval.
18. Attends and participates in City Council and C ommission meetings, professional group meetings; maintains awareness of new trends and development in the field of plan checking; incorporates new developments as appropriate into programs.
19. Serves as acting Building Official in the absence of the Building Official.
20. Performs related duties and responsibilities as required.
CITY OF JURUPA VALLEY
Building, Safety & Code Manager
QUALIFICATIONS
Knowledge of:
• Operations, services, and activities of a plan checking and permit issuance program. • Methods, materials, and techniques used in the construction of buildings and structures. • Principles, methods, and practices of structural and civil engineering. • Recent developments, current literature, and sources of information regarding structural and civil engineering.
• Pertinent federal, state, and local rules, regulations, and ordinances including applicable state laws, ordinances, and codes related to structural design and construction. • General legal procedures related to building code enforcement. • Administrative regulations, adjudications and opinions relating to building inspection and code enforcement activities and enforcement activities.
• Basic principles and practices or municipal budget preparation and administration. • Principals and procedures of record keeping.
• Principles of business letter writing and basic report preparation. • Modern office procedures, methods, and equipment including computers. • Computer applications such as word processing, spreadsheets, and statistical databases. • Principles of supervision, training, and performance evaluation. • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Coordinate and direct plan checking , building inspection, code enforcement, and permit programs.
• Recommend and implement goals, objectives, policies, and procedures for providing assigned services and activities.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, codes, ordinances, and regulations.
• Recommend alternative solutions to design and construction problems. • Participate in the preparation and administrative of assigned budgets. • Plan and organize work to meet changing priorities and deadlines. • Make engineering computations and analysis to check building construction computations. • Review and analyze plans and detect code violations.
• Maintain excellent public relations.
• Attend meetings at various locations.
• Make difficult interpretations of the codes and resolve problems related to building code enforcement.
• Prepare clear and concise reports.
CITY OF JURUPA VALLEY
Building, Safety & Code Manager
• Effectively represent the City to outside individuals and agencies to accomplish the goals and objectives of the unit.
• Work cooperatively with other departments, City officials, and outside agencies. • Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, and other agencies on sensitive issues in areas of responsibility. • Establish and maintain effective working relationships with those contracted in the course of work.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performe d, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
A minimum of five (5) years of increasingly responsible experience in the review of building construction plans, including at least one year of lead, supervisory, or project management responsibility.
Training:
Equivalent to an Associate’s degree from an accredited college or university with major course work in construction, building inspections, structural engineering, civil engineering, or a related field.
Licenses and Certifications:
Possession of a State of California driver’s license and proof of insurance.
Incumbents are required to possess a combination/option of the following certificates which would provide for the knowledge and skill to perform the duties of the position:
Certification as a Building or Combination Inspector by the International Conference of Building Officials (ICBO), or the International Code Council (ICC).
Certification as a Plans Examiner by the International Conference of Building Officials (ICBO) or the International Code Council (ICC).
Certification as a Building Official from the International Code Council (ICC).
Certification as an Access Specialist from the International Code Council (ICC).
CITY OF JURUPA VALLEY
Building, Safety & Code Manager
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Employees may also perform work in the field with some exposure to inclement weather, dust and fumes.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person , before groups, and over the telephone . T ouch is required in order to handle documents, and use a computer . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required . Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathe matical reasoning; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Building, Safety & Code Manager
TO: Building Official
CITY OF JURUPA VALLEY
Building, Safety & Code Manager
Approved by Name: City Council Title: N/A
Effective/Revision Date: 7/1/24 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
DEPUTY CITY CLERK I
DEPUTY CITY CLERK II
DEPUTY CITY CLERK III
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under direct to general supervision, performs a variety of administrative and support tasks in the City Clerk’s Office; provides information and assistance to the public regarding department activities; assists in the conduct of municipal elections and in records management; may be assigned to perform the duties of the City Clerk in the City Clerk’s absence; and performs other related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
Deputy City Clerk I: This is the entry level and training class in the Deputy City Clerk series. Initially under close supervision, incumbents are responsible for learning to perform routine office duties associated with the City Clerk’s Office functions. Because this class is typically used as a training class, employees may have limited or no directly related work experience. This class is distinguished from the Deputy City Clerk II by the performance of the less complex duties of moderate difficulty.
Deputy City Clerk II: This is the full journey level class in the Deputy City Clerk series. Incumbents within this class are distinguished from the Deputy City Clerk I by the perform ance of the full range of duties associated with the administration and daily operations of the City Clerks’ Office functions and activities.
This classification performs a variety of administrative duties, including assisting in the development of City Council agendas, administration of filings, records management, assisting with municipal elections, and coordinating with other City departments. The nature, scope , and diversity of responsibilities at the journey level require a broader understanding of City functions and the capability of relieving the City Clerk of day-to-day office administrative and coordinative duties, as well as fulfilling some of the duties of the City Clerk in the latter’s absence.
Deputy City Clerk III : Is a management position that supervises the daily operations of the City Clerk's Office. Under general direction from the elected City Clerk, the Deputy City Clerk III manages and coordinates the programs and activities of the office; supervises office staff responsible for maintaining official City records, conducting elections, and providing information to the public; coordinates assigned duties and responsibilities with other City Departments and outside agencies; provides highly responsible and complex administrative support for the City Clerk, the City Council and various commissions; and
CITY OF JURUPA VALLEY
DEPUTY CITY CLERK I, II & III
performs related work as required. In the absence of the City Clerk, the incumbent exercises sign atory authority for contractual agreements of the City Council and for other official documents.
Flex Staffing: Positions in the Deputy City Clerk Series are flexibly staffed, and positions are normally filled by advancement within the series, upon fully performing the duties and responsibilities, demonstrating the knowledge, skills, and abilities, and meeting the requirements for the higher class, as determined by management.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision (Deputy City Clerk I) or general supervision (Deputy City Clerk II & III) from the City Clerk. Deputy City Clerk III may provide lead and functional direction over Deputy City Clerk I&II.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Performs a wide variety of complex, responsible, and confidential duties for the publication, filing, indexing, and safeguarding of City Council proceedings.
2. Coordinates and ensures requests to inspect public records are responded to in a timely manner; identifies sources of information and communicates with staff at all levels to facilitate appropriate responses within statutory deadlines.
3. Researches and writes letters, memoranda, and administrative reports.
4. Assists in the preparation, development, distribution, filing, and archiving of official City documents.
5. Assists the City Clerk in the management and administration of the City's Records Management Program.
6. Takes notes of meetings; transcribes notes or taped proceedings; and prepares minutes of meetings and other proceedings.
7. Prepares, posts, and distributes notices of public meetings and hearings; and prepares and distributes other notices in accordance with Municipal, State, and Federal requirements.
8. Ensures the provision of official notification of public hearings, including legal notices in accordance with Municipal, State, and Federal laws.
9. Receives and records documents submitted in response to public bids.
10. Processes petitions for referendums and initiatives.
11. Maintains and updates logs for contracts, deeds, claims, recorded documents, and Council meeting actions.
12. Receives and processes claims for damages, summons, and complaints against the City; and accepts service on behalf of the City in court actions.
13. Administers oath for Commissions and Committees candidates when needed.
14. Assumes the duties and responsibilities of the City Clerk as assigned.
15. Establishes, maintains, and fosters positive and harmonious working relat ionships with City staff and all those contacted in the course of work.
16. Performs notary services as required.
17. Performs related duties and responsibilities as required.
CITY OF JURUPA VALLEY
DEPUTY CITY CLERK I, II & III
QUALIFICATIONS
Knowledge of:
• Principles, practices, and procedures related to public agency record keeping and the City Clerk function.
• Legal requirements related to City Council agendas, meeting proceedings, and related record keeping and maintenance.
• Planning and administering municipal elections.
• Political Reform Act reporting requirements.
• Procedures and requirements for developing, maintaining, and archiving municipal records. • Automated and manual records management principles and practices, including legal requirements for recording, retention, storage, and disclosure. • Organization and function of public agencies, including the role of an elected City Council and appointed boards and commissions.
• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility, including Public Records Act, the Freedom of Information Act, and the Brown Act, FPPC procedures and regulations, and election laws and procedures.
• A variety of public documents including contracts and ordinances. • Municipal elections processes and procedures.
• Principles and practices of work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Business letter writing and the standard format for reports and correspondence. • Modern office practices, methods, and computer equipment and applications related to work. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Assist in performing a wide variety of routine to complex administrative and clerical functions of the City Clerk's Office.
• Take, transcribe, and prepare accurate minutes of multi-participant meetings. • Assist in the coordination of the processing and storage of documentation and other related materials for City Council meetings including, but not limited to, agendas, agenda materials, minutes, ordinances, resolution, and other official documents. • Use tact and discretion in dealing with sensitive situations, co-workers, and the public. • Interpret, apply, explain, and reach sound decisions in accordance with laws, regulations, policies and procedures.
• Assist the public, City officials, City staff, and others in researching or obtaining answers to questions regarding City business.
• Communicate clearly and effectively orally and in writing.
CITY OF JURUPA VALLEY
DEPUTY CITY CLERK I, II & III
• Understand and implement oral and written instructions. • Work independently in absence of supervision.
• Maintain routine to complex files and records.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Compose correspondence and reports independently or from brief instructions. • Research, analyze, and summarize data, and prepare accurate and logical written reports. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Attend night and/or weekend meetings, events, or activities outside normal business hours. • Travel to various sites and operate a motor vehicle safely. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience – Deputy City Clerk I:
A minimum of one (1 ) year of responsible administrative office work, preferably within municipal government.
Experience – Deputy City Clerk II:
A minimum of three ( 3) years of increasingly responsible a dministrative experience in a municipal City Clerk’s office, or in providing administrative support to a council, bo ard, commission, or other body that involved office and records management, developing agendas, and taking and transcribing minutes.
Experience – Deputy City Clerk III:
A minimum o f four (4) years of progressively responsible experience performing professional administrative support and complex office administration duties within a public agency, which includes at least one year of experience in a supervisory or management position.
Training – All Levels:
CITY OF JURUPA VALLEY
DEPUTY CITY CLERK I, II & III
Equivalent to an associate degree from an accredited college or university with major course work in public administration, business administration, or a related field. Additional qualifying experience may substitute for the required education on a year-for-year basis.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance. • Designation from the International Institute of Municipal Clerks as a Certified Municipal Clerk (CMC) is highly desirable.
• Possession of, or ability to obtain, a Notary Public Certificate.
Special Requirements:
Employees in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech are required to communicate in person , before groups, and over the telephone . Touch is required to handle documents and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office e quipment.
This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning ; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials,
CITY OF JURUPA VALLEY
DEPUTY CITY CLERK I, II & III
City management, staff, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Deputy City Clerk I
TO: Deputy City Clerk II
TO: Deputy City Clerk III
Approved by Name: City Council Title: N/A
Effective/Revision Date: 7/1/24 FLSA Status: Non-Exempt At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
Housing Manager
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under the general direction of the Assistant City Manager/Director of Community Development and Deputy Director of Community Development, plan, organize and supervise Housing Services st aff; administer the technical functions of the programs; work in the development of policies and procedures for Housing programs; implement Department goals and strategic plan initiatives; assure compliance with federal, state, local and HUD Section 8/CDBG and Rental Assistance Programs policies and procedures; plan, develop and supervise special programs; train, supervise and evaluate the performance of assigned staff; serve as primary liaison with landlords, other housing authorities, and other external stakeholders.
DISTINGUISHING CHARACTERISTICS
Housing Manager : To plan, organize, and direct the activities of the Housing Division within the Community Development department; to coordinate housing activities with other divisions and departments; and to provide highly complex staff assistance with the development in the areas of housing affordable and rehabilitation including but not limited to ensuring the successful implementation of the rent stabilization ordinance.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from the Assistant City Manager / Director of Community Development and Deputy Director of Community Development. Exercises direct supervision over assigned clerical, technical, and professional personnel.
E
SSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Assist in the development and implementation of division goals, objectives, policies, and procedures; develop and implement division goals and objectives.
2. Plan, organize and direct housing activities including development of affordable housing for rent or ownership, homebuyer assistance programs, acquisition rehabilitation programs and rehabilitation programs.
3. Develop and implement the development of the Housing division work plan; assign work activities,
CITY OF JURUPA VALLEY
Housing Manager
projects, and programs; monitor workflow; review and evaluate work products, methods and procedures.
4. Prepare the housing budget; assist in budget implementation; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; administer the approved budget.
5. Select Housing personnel; provide or coordinate staff training; conduct performance evaluations; provide mentoring and/or coaching to division staff.
6. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
7. Manage affordable housing construction projects; ensure compliance with development agreements; monitor completion deadlines.
8. Develop comprehensive marketing program for affordable housing services; prepare and distribute marketing materials.
9. Oversee the preparation of housing applications and determine eligibility of applicants according to program guidelines.
10. Monitor the City ’s Homeless Plan and work with various service providers and community organizations to develop and implement paths to end homelessness in the community.
11. Assist with preparing reports and studies; provide technical information and present recommendations to the City Council, Planning Commission, and Housing Authority Board.
12. Monitor Housing Authority assets including fiscal budgets, asset management, and real property.
13. Research and prepare technical and administrative reports; prepare written correspondence.
14. Build and maintain positive working relationships with co -workers, other City employees and the public using principles of good customer service.
15. Perform related duties as assigned.
QUALIFICATIONS
Knowledge of:
• Principles and practices of affordable housing and grant assistance program administration. • Principles and practices of housing finance, real estate practices and procedures, and loan origination and servicing.
CITY OF JURUPA VALLEY
Housing Manager
• Principles and practices of policy development and implementation. • Principles and practices of negotiations.
• Principles and practices of leadership, motivation, team building and conflict resolution. • Principles and practices of business correspondence and report writing. • Pertinent local, State and Federal laws, rules and regulations related to affordable housing finance.
• Budgeting procedures and techniques.
• Principles and practices of organizational analysis and management. • Principles and practices of combating homelessness and the ability to work with multiple service providers in this field.
• Methods and techniques for the development of presentations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures. • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Housing Authority, Successor Housing Agency, and California Redevelopment law. • Community Development Block Grant (CDBG), HOME Investment Partnerships programs, and State Grants.
Ab ility to :
• Select, motivate, and evaluate the work of staff and train staff in work procedures. • Research, analyze, and evaluate new service delivery methods, procedures, and techniques. • Effectively administer a comprehensive housing program including housing development, rehabilitation, and home ownership.
• Conduct effective negotiations and effectively represent the City and the assigned division in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Establish and maintain a variety of filing, record-keeping, and tracking systems. • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
CITY OF JURUPA VALLEY
Housing Manager
• Interpret and apply Federal, State, and local policies, procedures, laws, and regulations. • Analyze and assess Community Housing needs.
• Effectively administer a variety of housing/property management programs and administrative activities.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience:
Five years of increasingly responsible experience in administration of housing programs, including two years in a supervisory role.
Training:
A bachelor’s degree from an accredited college or university with major course work in public administration, urban studies, planning or a related field. A master’s degree is highly desirable.
License or Certificate: Possession of, or ability to obtain, a valid California driver's license.
Special Requirements:
Employee in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech are required to communicate in person, before groups, and over the telephone . Touch is required to handle documents and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equi pment.
This is primarily a sedentary office classification although standing in work areas and walking
CITY OF JURUPA VALLEY
Housing Manager
between work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning ; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Housing Manager
TO: Deputy Director of Community Development
Approved by Name: City Council Title: N/A
Effective/Revision Date: 7/1/24 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
JUNIOR ENGINEER
ASSISTANT ENGINEER
ASSOCIATE ENGINEER
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under direct to general supervision, performs entry to journey level professional civil engineering and technical work in the field or office associated with the design, development, investigation, construction of land development projects, public works and/or capital projects, and specialized traffic engineering assignments; to provide assistance in preparing plans, drawings, calculations and specifications; to assist with project management; and performs related duties and responsibilities as assigned.
DISTINGUISHING CHARACTERISTICS
Junior Engineer: The Junior Engineer is the entry-level class within the professional Engineering Series. This class is distinguished from the Ass istant Engineer by the performance of the routine tasks and duties assigned to positions within the series including preparation of less complex projects, work orders and cost estimates. Junior Engineers assist with project management as part of a team and learn to perform semi complex projects. Since this class is typically an entry-level class, employees may have only limited related work experience.
Assistant Engineer: The Assistant Engineer is the sub-professional level within the professional Engineering Series. This class is distinguished from the Associate Engineer by the performance of the complex routine tasks and duties assigned to positions within the series including preparation of less advanced engineering projects, work orders and cost estimates. Assistant Engineers assist with project management as part of a team, and learn to perform more intermediate/journey level projects. Since this class is typically a sub - professional level class, employees may have a minimum of one year of directly related work experience.
Incumbents assigned to the Associate level are experienced professional Engineers who are expected to perform with a high degree of independence in preparing designs and in fully managing mid-size projects, or in managing aspects of large and complex projects as part of a team.
Associate Engineer: The Associate Engineer is the intermediate/journey level class within the professional Engineering Series. Incumbents assigned to the Associate level are experienced professional Engineers who are expected to perform with a high degree of independence in preparing designs and in fully managing mid-size projects, or in managing large and complex projects as part of a team. The application of professional knowledge and skills is required in the research, analysis, planning, and implementation of
CITY OF JURUPA VALLEY
JUNIOR, ASSISTANT & ASSOCIATE ENGINEER
effective engineering designs and project management work and requires frequent use of independent judgment. The work may require occasional attendance at meetings and hearings, and in making presentations to City Council, business, and community groups. This class is distinguished from the higher level Senior Civil Engineer by the responsibility of the later class to serve as a lead over a functional area of the Engineering Division (e.g. Land Development or Capital Improvement Projects), the management of work and multiple projects through assigned team members, and the abilit y to provide functional and technical supervision over assigned staff.
Flex Staffing: Positions in the Engineering Series are flexibly staffed, and positions are normally filled by advancement within the series, upon fully performing the duties and res ponsibilities, demonstrating the knowledge, skills, and abilities, and meeting the requirements for the higher class, as determined by management.
SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision (Assistant Engineer) or general supervision (Associate Engineer) from the Deputy Director of Public Works Director/Assistant City Engineer, and/or receives functional and technical supervision from the Senior Civil Engineer, as assigned. May exercise lead direction over Engineering Interns.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Participates in the preparation and review of preliminary and final engineering plans including private development, subdivisions, transportation, capital improvement and special project specifications; provides public counter support; serves as liaison with engineers and consultants to assist in the design of land development projects.
2. Assists with the preparation and review of the Water Quality Management Plans (WQMP) and grading plans to ensure compliance with WQMP, and erosion and sediment control plans.
3. Participates in the preparation and review of preliminary and final plans, reports for public works and municipal projects, including WQMP, Storm Water Pollution Prevention Plans (SWPPP), erosion and sediment control plans.
4. Coordinates engineering and land development activities and represents the City in meetings with other department staff, City personnel, and other internal and external agencies to ensure timely progress and completion of projects; may attend and make presentations to City committees, commissions, and developers; conducts pre-construction conferences.
5. Reviews development plans, traffic impact analysis and makes recommendations for implementation of mitigation measures.
6. Participates in the preparation of requests for proposals relating to projects requiring contract engineering work; directs the preparation of project cost estimates for competitive bidding purposes; reviews plan of consulting engineering firms performing work for the City and evaluates their performance; performs constructi on contract modifications and negotiates contract changes.
CITY OF JURUPA VALLEY
JUNIOR, ASSISTANT & ASSOCIATE ENGINEER
7. Administers multiple engineering and routine to complex land development projects ; and manages routine to complex construction and design projects.
8. Reviews operational procedures to ensure compliance with applicable policies and quality control standards; recommends changes to departmental procedures, policies, and regulations including engineering design standards.
9. Reviews and/or prepares correspondence, memoranda, project final reports, and technical advisory reports.
10. Compiles and analyze s statistical data and prepares technical reports relating to public works and/or capital projects; assist s in the preparation of cost projections for the department budget and monitors expenditures; assists in preparing annual capital improvement budgets; examine s, prepares and maintains designs, specifications, plans, estimates, and reports for various Capital Improvement projects.
11. Prepares specialized studies, cost analysis studies, specifications, work schedules , and investigations on public works, municipal, and capital projects.
12. Administers contract negotiations and makes recommendations for contract change orders.
13. Assists inspectors with coordination of assigned projects.
14. Develops traffic engineering programs, policies, and procedures; review s and manage s traffic signal plans, signing and striping plans, traffic control plans, cost estimates, and specifications; and CCTV camera and communication projects.
15. Compiles and analyze s statistical data including traffic counts, accident history, speed surveys, channelization studies and signal timing and coordination and makes recommendations; and determines the need for certain types of traffic control devices.
16. Manages corrections or improvements; participates in the preparation of legal descriptions and deeds for easements and rights-of-way.
17. Provides public assistance regarding the City's land development policies and procedures.
18. Coordinates the work of consultants and reviews the work of Division field personnel in a variety of areas.
19. Evaluates compliance with laws, ordinances, and acceptable WQMP standards recommends corrections or improvements.
20. Reviews the City's water quality and related ordinances to ensure compliance with the latest NPDES regulation.
21. Performs related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Principles and techniques of engineering, drafting, and estimating; alternative financing mechanisms for public works projects, including municipal finance principles and special assessment districts.
• Civil engineering principles, methods, and practices as applied in the planning, design, and construction of municipal public works.
CITY OF JURUPA VALLEY
JUNIOR, ASSISTANT & ASSOCIATE ENGINEER
• Pertinent laws and regulations governing the design and construction of streets, water systems, capital projects, and other public works including CEQA, Subdivision Map Act and Public Contracts Code.
• Methods employed in the prepa ration of land development projects; budgets, contracts, agreements, plans, specifications, procedures, and forms associated with public works projects.
• City government and issues of concern to developers, property owners, contractors, private engineers, and others when dealing with the City on engineering matters. • Statistical and report writing methods and practices. • Public Contracts Code; and Standard Specifications for Public Works Construction. • Terminology, methods, practices, and techniques used in technical civil engineering report preparation.
• Advanced principles of mathematics as applied to engineering work. • Recent developments, current literature, and sources of information regarding civil engineering. • Modern office practi ces, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Perform professional engineering duties in support of a comprehensive public works engineering program; prepare designs, computations, plans, and studies. • Review and check routine to complex engineering designs, computations, plans, and studies. • Respond to emergency and problem situations in an effective manner. • Understand, explain, and apply policies and procedures; analyze unusual situations and resolve them through application of management and engineering principles and practices. • Interpret financial statements and cost accounting reports. • Prepare clear, complete, and technically accurate reports, correspondence, analytical studies, and other written materials.
• Collect and analyze data, develop recommendations based on findings, and reach sound and defensible conclusions.
• Work effectively with various governmental agencies, private firms, and the public. • Analyze situations and take effective action.
• Speak before groups, organizations, regulatory bodies, and professional meetings, respond constructively to conflict, and develop effective resolutions. • Establish and maintain a variety of filing, record-keeping, and tracking systems. • Understand and carry out a variety of complex instructions in a responsible and independent manner.
• Organize and prioritize a variety of projects a nd multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
CITY OF JURUPA VALLEY
JUNIOR, ASSISTANT & ASSOCIATE ENGINEER
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience – Junior Engineer:
Limited experience up to one ( 1) year of increasingly responsible technical entry level professional civil engineering experience or closely related field in Public Works, or an associated municipal function.
Experience – Assistant Engineer:
A minimum of one (1) year of increasingly responsible technical or sub -professional civil engineering experience or closely related field in Public Works, or an associated municipal function.
Experience – Associate Engineer:
A minimum of three ( 3) years of increasingly responsible professional civil engineering experience equivalent to an Assistant Engineer.
Training – All Levels:
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in Civil Engineering or closely related field, or possession of an Engineer in Training (EIT) California State Board Certification.
Licenses and Certifications:
• Possession of a State of California driver’s license and proof of insurance. • Certificate of Registration as a Professional Civil Engineer issued by the California State Board of Registration for Professional Engineers is desirable. • Certificate of Registration as a Land Surveyor is desirable.
Possession of, or ability to obtain during employment, depending on assignment:
• Certified as a Qualified Storm Water Pollution Prevention Plans (SWPPP) Practitioner and
CITY OF JURUPA VALLEY
JUNIOR, ASSISTANT & ASSOCIATE ENGINEER
Developer (QSP/QSD).
• Certified Professional in Storm Water Quality (CPSWQ). • Certificate of Registration as a Traffic Engineer.
Special Requirements:
Employees in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may also work in the field with exposure to extreme weather conditions, dust, fumes and/or allergens, excessive noise, and unpleasant odors, and work near hazardous/moving equipment, machinery, or moving traffic.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person , before groups, and over the telephone . Touch is required in order to handle documents and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets routine to comple x data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information; performs detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and i nteracts with City management, staff, developers, contractors, homeowners, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
CITY OF JURUPA VALLEY
JUNIOR, ASSISTANT & ASSOCIATE ENGINEER
FROM: Junior Engineer
TO: Assistant Engineer
TO: Associate Engineer
TO: Senior Civil Engineer
TO: Principal Engineer
Approved by Name: City Council Title: N/A
Effective/Revision Date: 7/1/24 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
PERMIT SERVICES SUPERVISOR
DEFINITION
Under general direction, plans, administers, supervises, and participates in the daily operations and activities related to the timely processing of all building permit applications and responses to applicants; ensures conformance with department policies, building codes and related laws, ordinances, and/or regulations; coordinates, oversees, and supervises the public counter staff and functions; performs a variety of administrative tasks and professional work relative to the assigned area of responsibility; provides complex administrative support and program assistance to the designated department manager, and/or other assigned management staff; and performs related work as required.
DISTINGUISHING CHARACTERISTICS
This is a single incumbent, full supervisory -level class in the building permit services functional area. The incumbent is expected to function independently with programs, projects, or technical assignments, provide training to other staff, and lead projects and programs within their area of specialty. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Positions at this level are distinguished from the lead and/or senior levels by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. This class is distinguished from the Senior Permit Technician in that the Permit Services Supervisor is the full supervisory-level class and has overall program, budgetary, and administrative responsibility for the assigned functions.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Deputy Director of Community Development/or higher level management. Exercises direct to general supervision over assigned inspection staff.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
CITY OF JURUPA VALLEY
BUILDING INSPECTION SUPERVISOR
• Plans, organizes, assigns, supervises, and reviews the work of assigned staff; trains staff in work procedures; provides policy guidance and interpretation to staff; evaluates employee performance and works with employees to correct deficiencies; recommends and implements disciplinary procedures; assists in selection and promotional processes. • Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned programs. • Monitors activities of the assigned work unit; recommends improvements and modifications and prepares various reports on operations and activities, including workload and workflow statistics. • Recommends and implements goals, objectives, policies and procedures, and changes to applicable City codes; establishes schedules and methods for assigned functions. • Determines and recommends staffing needs for assigned activities and projects; participates in the annual budget preparation; prepares detailed cost estimates with appropriate justifications, as required; maintains a variety of records and prepares routine reports of work performance. • Responds to inquiries from department staff, other departments, and the public regarding assigned functions; investigates complaints and sensitive/confrontational issues; recommends corrective actions to resolve issues.
• Provides internal control for assigned function; reviews, audits, recommends, and implements approved internal controls, office procedures, and related systems. • Provides technical and functional direction to assigned staff; gives work assignments; performs the most technical and complex tasks; handles the most difficult customer service issues. • Participates in program development, interprets applicable regulations and agreements, implements new systems, and coordinates with City staff or outside agencies and the public. • Researches, compiles, enters, and classifies data from varied sources to make summary reports; reviews data to determine variances and similarities.
• Coordinates, with various City staff and departments, the issuance and closure of building permits. • Documents and maintains records of building permit services activities; prepares a variety of reports, memos, and correspondence; tracks compliance issues for follow-up and legal review. • Monitors, coordinates, leads, and participates in the day -to-day operations of the work unit and related programs.
• Staffs the public counter and telephones, and assists with general office duties, as needed. • Oversees follow-up investigations to ensure compliance with applicable codes and ordinances and collects fees and/or taxes; initiates various audits.
• Schedules work for the most efficient and effective performance of duties and elimination of unnecessary ones; handles multiple responsibilities simultaneously, prioritizing as appropriate, and performing all in a through and timely manner.
• Assists in the recruitment and selection of staff and provides recommendations; provides training, orientation, and guidance to assigned staff; provides input and documentation for performance evaluations.
• Trains employees in work princip les, practices, methods, policies, procedures, and applicable Federal, State, and local laws, rules, and regulations. • Acts as a representative to residents and the public regarding questions, problems, concerns, and activities with building permit services.
CITY OF JURUPA VALLEY
BUILDING INSPECTION SUPERVISOR
• Interprets and applies policies, procedures, laws, codes, and regulations; interprets applicable regulations and agreements and coordinates with City staff or outside agencies and the public. • Responds to a variety of customer, vendor, and staff questions and complaints in person and over the telephone; researches issues and makes recommendations for resolution; makes appropriate adjustments to accounts.
• Responds accurately and timely to public records requests. • Provides information to the general public regarding codes, laws, and ordinances; confers and coordinates activities with other departments and outside agencies. • Attends meetings, workshops, and conferences as required; stays abreast of new trends and innovations in the assigned field.
• Establishes and maintains internal control procedures and ensures that appropriate standards are met.
• Prepares and directs the preparation of a variety of written correspondence, reports, procedures, and other materials.
• Maintains accurate operational and financial records; oversees the proper and timely destruction of records.
• Monitors changes in laws, regulations, and technology that may affect operations of the assigned work unit; implements policy and procedural changes after approval. • Performs duties of professional, technical, and clerical subordinate staff as required. • Plans, coordinates, and carries out special projects as assigned by management staff. • Performs other duties as assigned.
QUALIFICATIONS
Knowledge of:
• Modern principles, practices, procedures, techniques, and methods of administering and coordinating public and governmental building permit service programs and processes and their application to municipal operations.
• Principles, methods, techniques, practices, and terminology of building design, and general methods of building construction.
• Principles of basic mathematics as applied to the calculation of fees and building valuations. • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. • Basic principles and practices of budget development, administration, and accountability. • Principles, practices, methods, and techniques of investigation and compliance. • Applicable Federal, State, and local laws, re gulatory codes, ordinances, and regulations, including administrative policies and procedures relevant to the assigned area of responsibility. • English usage, grammar, spelling, vocabulary, and punctuation. • Business letter writing and basic report preparati on techniques; effective communication techniques in customer service and public relations.
• Records management principles and practices.
CITY OF JURUPA VALLEY
BUILDING INSPECTION SUPERVISOR
• Modern office practices, methods, and computer equipment and applications related to the work, including, but not limited to, specialized and standard database, word processing, spreadsheet software, and report generation computer software packages. • General principles of risk management related to the functions of the assigned area. • Recent and on-going developments, current literature, and sources of information related to the operations of the assigned department.
• Principles and practices of business organization and public administration. • Research and reporting methods, techniques, and procedures. • Occupational hazards and standard safety practices necessary in the assigned area. • Techniques for providing a high- level of customer service by effectively dealing with the public, business owners, vendors, contractors, and City staff.
• Techniques for dealing with and solving the problems presented by a variety of individuals from various backgrounds, in person and over the telephone.
Ability to:
• Perform detailed, technical, and specialized work in support of the building permit processes. • Read and interpret planning and building plans, specifications, policies and procedures, and codes. • Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Supervise, select, train, plan, organize, schedule, assign, motivate, review, and evaluate the work of assigned staff.
• Understand, interpret, and successfully communicate both orally and in writing, pertinent department policies and procedures.
• Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solution.
• React tactfully and diplomatically with staff, the public, etc. while appropriately adhering to and enforcing sound policies, procedures, and practices.
• Make accurate business arithmetic and statistical computations. • Stay current with changes, practices, and trends in the assigned field of work. • Explain codes and ordinances to business owners, the general public, City staff, and others. • Understand and explain occupational hazards and standard safety practices related to the assigned function.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Effectively represent the department and the City in meetings with various businesses, professional and regulatory organizations and in meetings with individuals. • Understand and carry out a variety of complex instructions in a responsible and independent manner.
• Compose clear and concise correspondence, reports, and other written materials independently or from brief instructions.
CITY OF JURUPA VALLEY
BUILDING INSPECTION SUPERVISOR
• Make sound, independent decisions within established policy and procedural guidelines. • Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain accurate records and reports for informational, auditing, and operational use.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Operate modern office equipment i ncluding computer equipment and specialized software applications programs; coordinates testing of new products; troubleshoot a variety of software issues, contacting vendors, as needed.
• Use English effectively to communicate in person, over the telephone, and in writing; may make effective presentations before the public, commissions, and City Council. • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
• Maintain confidentiality and discretion in handling and processing of confidential information and data.
• Provide quality customer service.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to an Associate’s degree from an accredited college or university with major coursework in building inspection, construction management, public or business administration, or a related field, and five (5) years of recent and responsible experience reviewing and processing building permit functions, including heavy public contact/customer ser vice experience and one (1) year of lead/supervisory experience; or equivalent to five (2) years of experience as a City of Jurupa Valley Senior Permit Technician.
Experience in a municipal setting is highly desirable.
T raining
High School graduation or satisfactory equivalent, supplemented by college level courses or t trade school in civil engineering, building, construction, and plumbing.
Li censes and Certifications:
• Possession of a State of California driver’s license and proof of insurance. • Possession and maintenance of the Permit Technician certification issued by the International Code Council (ICC) is required at the time of appointment.
CITY OF JURUPA VALLEY
BUILDING INSPECTION SUPERVISOR
Special Requirements:
• Incumbents in this class are subject to emergency callback and extended shifts.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physi cal substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing City-wide policies and procedures.
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to co mmunicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time.
Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve complex problems; use math/mathematical reasoning; pe rform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions, and interact with City management, staff, developers, contractors, homeowners, members of the public, representatives of private agencies and others encountered in the course of work.
CAREER PROGRESSION
FROM: Permit Services Supervisor
TO: Building and Safety Supervisor, or Code Supervisor
Approved by Name: City Council Title: N/A
Effective/Revision Date: 07/01/24 FLSA Status: Exempt
CITY OF JURUPA VALLEY
BUILDING INSPECTION SUPERVISOR
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
CITY OF JURUPA VALLEY
CLASSIFICATION DESCRIPTION
Principal Planner
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under limited direction, assists the Assistant City Manager/Community Development, Deputy Director of Community Development, and the Planning Manager in the planning, organization, and direction of the operations of the Community Development Department; performs advanced and long -range planning issues; monitors and updates the general plan, community plans; amends and develops local land use regulations and implementing ordinances ; may address regional planning issues affecting the City; and related work as assigned.
DISTINGUISHING CHARACTERISTICS
Principal Planner: T his classification is responsible for coordinating and managing complex planning applications, projects, and development proposals; conducting planning-related research and studies; and for formulating creative and responsible recommendations on public policy and complex zoning applications within the scope of applicable local, state, and federal regulations and laws. Work requires limited supervision and the use of independent judgment and discretion.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from Assistant City Manager/Community Development, Deputy Director of Community Development, and the Planning Manager. Exercises functional and technical direction over Assistant and Associate Planners and technical staff, as assigned.
ESSENTIAL FUNCTION STATEMENTS--Essential duties and responsibilities may include, but are not limited to, the following:
1. Plan, organize, direct, and coordinate the activities of a major section within a planning division, or a combination of smaller planning sections, and participate in the development and review of division policies and goals, particularly as they affect the assigned section.
2. Review and evaluate existing programs for overall effectiveness and efficiency in meeting division and section goals, initiating action for operational improvements as necessary.
3. Review studies of ordinance amendments, policies and staff reports to ensure thoroughness of analyses and consistency with County requirements and legal compliance.
4. Represent the department on committees, civic and community groups, other City Departments,
CITY OF JURUPA VALLEY
Principal Planner
governmental agencies, environmental regulatory and permitting agencies, stakeholders, and the public; confer with property owners, developers, and their representatives regarding the applicability and impac t of City policies, ordinances, and other regulations related to property development.
5. Confer with staff regarding problems and progress in their functional areas and provide technical and administrative direction; interview and recommend the selection of prospective employees.
6. Coordinate and assign personnel within the section; plan and conduct staff development and in - service training programs in operational procedures, and policy; review and evaluate the performance of subordinate personnel.
7. Work with st aff of other departments and regional and state agencies to exchange or clarify information used in developing regional land use and operating work plans and coordinates the design and execution of projects to ensure consistency.
8. Compile data regarding department’s projects, staffing levels and priorities for input in the program budget.
9. Prepare, or delegate to all levels of City hearing bodies, including Director's Hearing, Planning Commission, and Board of Supervisors.
10. Make presentations to the City Council, Planning Commission, and other local, regional, and state agencies on activities conducted within the section as needed; respond to difficult public relations problems, investigate complaints or requests, and recommend resolutions.
11. Coordinate efforts to draft new ordinances and review existing ordinances pertaining to the Planning Department, as needed.
12. Participate in the analysis of proposed or adopted legislation to determine the potential or actual impacts to the City, on implementation.
QUALIFICATIONS
Knowledge of:
• Objectives, advanced principles, procedures, standards, practices and information sources of short and long-term urban planning, City code promulgation, and related activities in planning and zoning.
• Application of land use, physical design, economic, environmental, architecture and/or social concepts to the planning process.
• Implementation of zoning and other municipal ordinances; methods used in developing information for General Plan modifications.
• Federal, state, and local laws, regulations, and court decisions applicable to assigned areas of responsibility including the Subdivision Map Act, the California Environmental Quality Act, Housing Laws, Planning and Zoning Laws, and the Surface Mining and Reclamation Act. • Organization and functions of an elected City Council, Planning Commission and other appointed boards and commissions.
• Principles and practices of public administration, including budgeting, purchasing, contract administration and maintenance of public records.
CITY OF JURUPA VALLEY
Principal Planner
• Community trends and market analyses techniques including research, math concepts and statistical analysis techniques.
• Physical design, economic, environmental, and social concepts to the planning process. • Terminology, symbols, methods, techniques, and instruments used in planning and map drafting, local government organization and the functions and practices of a municipal planning unit.
• City government and issues of concern to developers, property owners, contractors, private engineers, and others when dealing with the City on planning matters. • Report writing methods and practices.
• Recent developments, current literature, and sources of information regarding urban planning. • Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. • English usage, grammar, spelling, vocabulary, and punctuation. • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.
Ability to:
• Conduct complex research and identify economic and demographic trends; compile and analyze complex technical and statistical planning information. • Interpret and apply related codes, laws, and policies; interpret maps, site and building plans and specifications, graphs, and statistical data.
• Interpret maps, site and building plans and specifications, graphs, and statistical data; research, analyze and summarize planning data both manually and with computer programs. • Present technical information effectively both orally and in writing; prepare clear, concise technical reports.
• Instruct others in work procedures and provide specific project direction. • Analyze situations and take effective action.
• Speak before groups, organizations, regulatory bodies, and professional meetings, respond constructively to conflict, and develop effective resolutions. • Establish and maintain a variety of filing, record-keeping, and tracking systems. • Understand and carry out a variety of complex instructions in a responsible and independent manner.
• Organize and prioritize a variety of complex projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. • Use tact, initiative, prudence, and independent judgme nt within general policy, procedural, and legal guidelines.
• Lead and train lesser-skilled staff as assigned.
• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals.
CITY OF JURUPA VALLEY
Principal Planner
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Deal constructively with conflict and develop effective resolutions. • Demonstrate an awareness and appreciation of the cultural diversity of the community. • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. • Communicate clearly and concisely, both orally and in writing. • Ensure adherence to safe work practices and procedures. • Operate a vehicle observing legal and defensive driving practices.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience:
Four years of increasingly responsible experience in professional urban planning, involving experience in the preparation or review of environmental documents, including one year of supervisory responsibility.
Training:
Equivalent to a bachelor’s degree from an accredited college or university with major course work in urban or regional planning, geography, or a related field. A master’s degree in urban or regional planning, public administration, or a related field is desirable.
License or Certificate:
Possession of, or the ability to obtain, a valid California driver's license.
Possession of Certification from the American Institute of Certified Planners (AICP) is desirable.
Special Requirements:
Employees in this class may be required to work extended hours including evenings and weekends.
WORKING CONDITIONS
The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Environmental Conditions:
Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
CITY OF JURUPA VALLEY
Principal Planner
Physical Demands:
Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech are required to communicate in person, before groups, and over the telephone . Touch is required to handle documents and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.
This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.
Mental Demands:
While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning ; observes and interprets people, and situations; learns and applies new information ; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with elected officials, City management, staff, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION
FROM: Principal Planner
TO: Planning Manager
Approved by Name: City Council Title: N/A
Effective/Revision Date: 7/1/24 FLSA Status: Exempt
At-Will Status: This is an “At Will” position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.